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20 



SOCIAL SCIENCES SOCIETY , HKUSU 

FINANCIAL BUDGET FOR THE YEAR ENDED 15TH NOVEMBER , 2000 



Income 
Subscriptions 
Sponsorship 
Donation 
Interest Income 

Total Income 



Note 

1 



Budget 00' Budget 99' 

S 62,760.00 S 62,540.00 

S 5,000.00 S 5,000.00 

S 2,000.00 S 500.00 

$ 3,500.00 $ 3,500.00 

$ 73,260.00 S 71,540.00 



Expenditure 

A. Publication 

a .Voice 1 

b. Voice2 

c. Annual Journal 
Total 

B. Welfare 

a. Newspaper 

b. Magazine 

c. Graduation Photo 

d. 1st Old Book Resale 

e. 2nd Old Book Resale 

f. Sale of SSS Paper 

g. Sale of Society Jacket 
h. Sale of SSS Folder 

I. Second Hand Trade 
j. Publicity of Welfare 

Total 

C. Academic Function 

a. 1st Past Paper Distribution 

b. 2nd Past Paper Distribution 
Total 

D. Social Function 

a. Super Past Festival 

b.. Social Sciences Cheering Competition 

Total 



9 

10 

11 
12 
13 



14 
15 



16 



s 


4,570.00 


$ 


3,020.00 


$ 


- 


$ 


3,020.00 


s 


3,370.00 


S 


- 


s 


7,940.00 


$ 


6,040.00 


$ 


648.00 


$ 


640.00 


s 


1,865.00 


$ 


1,750.00 


$ 


605.00 


$ 


555.00 


s 


200.00 


s 


235.00 


$ 


- 


$ 


15.00 


.$ 


50.00 


-$ 


100.00 


$ 


300.00 


-s 


70.00 


-s 


40.00 


$ 


- 


$ 


40.00 


$ 


- 


$ 


90.00 


s 




$ 


3,658.00 


s 


3,025.00 


$ 


766.00 


s 


1,230.00 


$ 


736.00 


$ 


- 


s 


1,502.00 


s 


1,230.00 


$ 


2,560.00 


s 


2,430.00 


$ 


- 


$ 

s 


785.00 


$ 


2.560.00 


3,215.00 



E. Sport Function 

a. Inter-faculty Sport Competition 

Total 



17 



2,210.00 S 



2,210.00 $ 



1,770.00 



1,770.00 



F. Internal Affairs Function 

a. Inauguration 

b. Everyday News Headlines 

c. Orientation activities 

Total 



18 
19 
20 



S 1,105.00 S 

S 232.00 $ 

- $ 357.50 $_ 

$ 979.50 $ 



870.00 

150.00 

1.210.00 



2,230.00 



21 



G. External Function 

a. Social Sciences Festival 

b. Academic Exchange Tour 

c. Policy 2000 
d. survey 

e. Special Issue 

Total 

H) General Expenses 

a. Photocopying Service 

b. General Administration 

c. Marketing 

d. Depreciation 

e. SSS Council & Standing Committees 

f. Annual General Meeting (S3.5*300 copies) 

g. Bad Debts 

h. Subsidies to Departmental Society 
Total 

Comparative Figure 

Total Expenditure 

Surplus /(Deficit) 

Surplus (Deficit) to Income Ratio 

Prepared by 



21 
22 
23 
24 

25 



26 

27 



29 



30 



31 



$ 

-$ 


1,536.00 
495.00 


$ 
$ 


540.00 
25.00 


s 


1,070.00 


$ 


2,360.00 


$ 


190.00 


$ 


- 


$ 


960.00 
3,261.00 


$ 


- 


$ 


s 


2,925.00 


$ 
$ 
$ 
$ 
$ 


2,200.00 
8,894.00 
2,600.00 
4,333.20 
1,400.00 


$ 

$ 
$ 

s 
$ 


4,432.00 
7,594.00 

3,339.87 
1,200.00 


s 


1,050.00 


$ 


1,050.00 


$ 


25,400.00 


$ 


22,920.00 


$ 


4,483.20 


s 


4.754,40 


s 


50.360.40 


s 


45.29U.27 



s 


72,470.90 $ 


65,725.27 


$ 


789.10 S 


5,814.73 




1.08% 


8.13% 


Approved by 







^Q \ 

Carol , Hon Yuen Wa 
Proposed Financial Secretary 
Social Sciences Society 
HKUSU 
Section 2000 



Sing , Tsui Yuk S 
Proposed Chairperson 
Social Sciences Society 
HKUSU 
Section 2000 




22 



Notes to the Accounts 



Notes to the Accounts 



00"Budget 



1. Subscriptions 

Full Members 
Undergraduates 
Entrance Fee 99-00 
Membership Fee 99-00 
Membership Fee 98-99 
Membership Fee 97-98 



No. 



450 
450 

44 i 
431 



Fee 



$ 20.00 

S 40.00 

S 40.00 

S 40.00 



s 


9,000.00 


$ 


18,000.00 


$ 


17,640.00 


$ 


17,240.00 



Associate Members 
Undergraduates 
Membership Fee 99-00 
Total 



44 



20.00 



3.00 



62,760.00 



A.Publication 
2. Voice 1 
Income 
OSA Fund 
Academic Fund 
Sponsorship 
Total 



500.00 

500.00 

1.000.00 



2,000.00 



Expenditure 
Printing (58*800) 
Transportation Fee 
Publicity 

Poster (50.2*600) 

Total 
Loss 



6,400.00 
50.00 

120.00 



6,570.00 
4,570.00 



3. Annual Journal 

Income 
OSA Fund 
Academic Fund 
Sponsorship 
Total 



1,500.00 
1 ,500.00 
1,000.00 



4,000.00 



Expenditure 
Printing ($9*800) 
Transportation Fee 
Publicity 

Poster (50.2*600) 
Total 

Loss 



7,200.00 
50.00 

120.00 



7,370.00 
3,370.00 



B .Welfare 

4. Newspaper 

Expenditure 



23 



Notes to the Accounts 

Ming Pao Daily News ($1.5*27*8 months) $ 324.00 

South China Morning Post ($1.5*27*8 months) $ 324.00 

Total $ 648.00 

Loss S 648.00 

Remark : The above newspapers will be provided at the society room . 

5. Magazine 

Expenditure 

Next Magazine ($20*29 weeks) $ 580.00 

Easy Finder ($15*29 weeks) $ 435.00 

Nonno ($35*8 months) $ 280.00 

PC Home ($40*8 months) $ 320.00 

Readers Digest $ 250.00 

Total $ 1,865.00 

Loss $ 1.865.00 

Remark : The above magazines will be provided at the society room . 

6. Graduation Photo 

Income 

Sales of Photos ($4* 1 0) $ 40.00 

Total $ 40.00 

Expenditure 
Publicity 

Banner $ 200.00 

Poster ($0.2*100) $ 20.00 

Class File ($10*2) $ 20.00 

Invitation card ($3*20) $ 60.00 

Photographing ($25+$4*80) $ 345.00 

Total $ 645.00 

Loss S 605.00 

Remarks: First photo will be free for year 3 members . 

First photo will be charged $4 for year 3 non members . 
Extra photo will be charged $4 each for all members . 

7. 1st Old Book Resale 

Income 

Administrative Fee Received ($5*10) $ 50.00 

Total $ 50.00 

Expenditure 

Publicity 

Banner $ 200.00 

Poster ($0.3*100) $ 30.00 

Photocopy of registration form ($0.2* 100) $ 20.00 

Total $ 250.00 



24 



Notes to the Accounts 



Loss 



200.00 



8. 2nd Old Book Resale 

Income 

Administrative Fee Received ($5*10) 

Total 



50.00 
50.00 



Expenditure 
Publicity 

Poster (50.3*100) 
Photocopy of registration form ($0.2*100) 

Total 



30.00 
20.00 
50.00 



Gain 



Remark : Administrative fee of $5 will be charged for non member sellers . 



9. Sales of SSS Paper 

Income 

Sales of Old SSS Paper for Members ($10*15) 

Sales of Old SSS Paper for Non Members ($12*5) 

Sales of New SSS Paper for Members ($10*80) 

Sales of New SSS Paper for Non Members ($12*20) 

Total 



150.00 

60.00 

800.00 

240.00 

1,250.00 



Expenditure 

Printing of Old SSS Paper ($10*20) 

Printing of New SSS Paper ($10*100) 

Total 



200.00 
1,000.00 
1,200.00 



Gain 



50.00 



Remarks : Extra $2 of each paper pad will be charged for non members 



10. Sales of Society Jacket 

Income 

Sales of Society Jacket for Members ($130* 15) 

Sales of Society Jacket for Non Members ($150*5) 

Total 



1,950.00 

750.00 

2,700.00 



Expenditure 

Cost of Society Jacket ($150*20) 

Total 



3,000.00 
3,000.00 



Loss 



300.00 



Remarks : $20 less of each jacket will be charged for members . 



11. Sales of SSS Folder 

Income 

Sales of Folder for Members ($14*80) 



1.120.00 



25 



Notes to the Accounts 



Sales of Folder for Non Members (S 16*20) 
Total 



320.00 
1,440.00 



Expenditure 

Cost of Folder (514*100) 

Total 
Gain 



1.400.00 
1,400.00 

40.00 



12. Second Hand Trade 

Expenditure 

Photocopy of sale form (S0.2*200) 

Total 

Loss 



40.00 
40.00 

40.00 



13. Publicity of Welfare 

Expenditure 

welfare card ($0.3*300) 

Total 
Loss 



90.00 
90.00 

90.00 



C.Academic Function 

14. 1st Past Paper Distribution 

Income 

Sales of Past Paper (S0.2*2*10) 

Total 



4.00 
4.00 



Expenditure 
Publicity 

Poster ($0.2* 100) 

Class File (S 10*3) 
Photocopy of Past Paper ( 10*20 copies*3years*2 pages"'-'$0.2*3years students) 

Total 



Loss 



IS. 2nd Past Paper Distribution 

Income 

Sale of Past Paper (S0.2*2* 10) 

Total 






20.00 

30.00 

720.00 

770.00 

766.00 

4.00 
4.00 



Expenditure 
Publicity 

Poster ($0.2*100) 
Photocopy of Past Paper (10*20 copies*3years*2 pages*$0.2*3years students) 

Total 



Loss 



Remarks: $0.2 for each page will be charged for non members . 



20.00 
720.00 
740.00 



736.00 



26 



Notes to the Accounts 



Free of charge for members . 



D.Social Function 

16. Super Past Festival 

Income 

OSAFund $ 500.00 

Sponsorship $ 500.00 

Total $ 1. 000.00 

Expenditure 
Publicity 

Banner ($250*1) $ 250.00 

Poster (0.5*100) $ 50.00 

Mini flag (0.5*200) $ iOO.OO 

Photographing ($60*1 roll) $ 6000 

Decoration $ 200.00 

Wishes Board $ 400.00 

Lion Dance Performance $ 1,000.00 

Roasted Pig 5 1,000.00 

Souvenir ($ 1 *500) $ 500.00 

Total S 3,560.00 

Loss $ 2,560.00 

E Sport Function 

17. Inter-faculty Sports Competition 

Expenditure 

Entrance Fee 

Drinks 

Photograping ($60*3 rolls) 

Washing 

Reward Party 

Publicity 

Banner ($300*1) 
Total S 2,210.00 

Loss $ 2,210.00 

F.Internal Function 

18. Inauguration 

Income 

OSAFund $ 300.00 

Sponsorship $ 50O00 

Total $ 8m -°° 

Expenditure 

Publication 

Invitation Card with Reply slip ($3*50) $ 150.00 

Invitation Letter ($0.2*50) $ l0 -°° 

Road sign ($0.2*50) $ 10.00 

Program ($3*130) S 390.00 

Refreshment * 500.00 



27 



$ 


1,000.00 


$ 


300.00 


$ 


180.00 


s 


80.00 


s 


200.00 


s 


150.00 


s 


300.00 



Notes to the Accounts 



Decoration 

Photographing ($60*1 roll) 

Souvenir 

Backdrop 

Signature Board 

Publicity 

Poster ($0.3*50) 

Total 

Loss 



150.00 

60.00 

400.00 

200.00 

20.00 

15.00 



1.905.00 



1,105.00 



19. Everyday News Headlines 

Expenditure 

Photocopy of News Headlines (S 

Total 
Loss 



1.2*8*5 days*29 weeks) 



232.00 



232.00 
232.00 



20. Orientation 






Income 






OSA Fund 


$ 


2,500.00 


Sponsorship 


$ 


2,600.00 


Fee from Orientation Camp ($320*(80 Freshmen + 14 Excos) + $160*11 OCs) 


$ 


31,840.00 


Fee from AEAO ($180*54) 


$ 


9,720.00 


Fee from Orientation Night ($45*80) 


S 


3,600.00 


Sales of Camp Shirt (S40*180) 


$ 


7,200.00 


Total 


$ 


57,460.00 


Expenditure 






Orientation Camp 






Lodging & Catering fee ($260*105) 


$ 


27,300.00 


Pre-camp fee ($150*14) 


$ 


2,100.00 


Room Renting fee 


$ 


700.00 


Programming 


$ 


1.500.00 


Camp fire 


$ 


350.00 


Transportation 


s 


1 .500.00 


Photographing ($60*4 rolls) 


$ 


240.00 


Prize 


$ 


500.00 


Publication 






Camp Booklet ($2*120) 


$ 


240.00 


Total 


S 


34,430.00 









AEAO 



Lodging fee ($80*54) 
Catering fee ($60*54) 
Pre-camp Lodging fee ($80*14) 
Pre-camp Catering fee ($60*14) 
Air conditioning 
Room Renting fee 
Transportation 
Programming 
Photographing ($60*2 rolls) 



4,320.00 
3,240.00 
1,120.00 
840.00 
300.00 
300.00 
500.00 
500.00 
120.00 



28 



Notes to the Accounts 

Prize $ 150.00 
Publication 

Camp Book (52*55) $ 110.00 

Total $ 11.500.00 

Orientation Night 

Refreshment $ 600.00 

Programming $ 300.00 

Decoration $ 200.00 

Photographing ($60*1 roll) S 60.00 

Prize ($30*6) $ 18000 

Total S 1,340.00 

Reception Counter 

Decoration $ 450.00 
Publication 

Information Booklet ($4*500) $ 2,000.00 

Photographing ($60*1 roll) S 60.00 

Total $ 2,510.00 

Photocopy Expense 

Photocopy of Letters to Freshmen ($0.2*500) $ 100.00 

Photocopy of Membership form ($0.2*500) $ 10000 

Total $ 200.00 

General Expenses 

Publicity 

Leaflet ($0.5*150) $ 62.50 

Film $ 160.00 

Backdrop ($200*1) $ 200.00 

Stationery S 300.00 

Receipt ($0.6*500) $ 300.00 

Printing of Membership card ($1.4*500) S 700.00 

Cost of Camp Shin ($30* 180) S 5,400.00 

Total S 7,122.50 

Overall Total $ 57,102.50 

Gain $ 357.50 

G.External Affair 

21. Social Sciences Festival 

Income 

OSA Fund 

Academic Fund 

Sponsorship 

Total $ 3,500.00 

Expenditure 

Open Ceremony , Table Talk & Debate 

Refreshment $ 800.00 

Souvenirs ($50*15) $ 750.00 



29 



$ 


1,000.00 


$ 


1,000.00 


5 


1,500.00 



Notes to the Accounts 

Decoration $ 500.00 

Backdrop (S100*2) S 200.00 

Publicity 

Banner ($500*2) $ 1-000.00 

Poster ($3.5*200) $ 700.00 

Poster ($0.2*100) $ 200 ° 

Table Stand ($2*50) 5 100.00 

General Expense 

Photographing ($60*3 rolls) $ 180-00 

Photocopy $ 'OO-OO 

Signature Board s 2000 

Stationery $ 100.00 

Postage $(1.3*20) $ 26 -°0 

Invitation Card ($2*20) $ 40.00 

Board Decoration ($50* 1 0) S SOP' 00 

Tota l S 5,036.00 

Loss $ 1-536.00 

22.Academic Exchange Tour 

Income 

Sponsorship $ 10-500.00 

Tour Fee ($3070*20) $ 61,400.00 

Total S 71,900.00 

Expenditure 

Accomodation & Catering ($100*6 days*20) $ 12,000.00 

Transportation 

Train ($825*20) S 16.500.00 

Air ($1,300*20) $ 26,000.00 

Coach S 4,500.00 

Insurance ($200*20) S 4,000.00 

Putonghua Course S 2,000.00 

Publicity 

Poster ($0.3*300) $ 90 '°0 

Leaflet ($0.2*50) $ lO- 00 

Class File ($10*3) $ 30.00 

Banner ($300*1) $ 300.00 

Leaflet ($0.2*50) 

General Expenses 

Stationery S 50.00 

Photographing ($60*5) $ 300.00 

Souvenir $ 500.00 

Board Decoration ($50*6) $ 300.00 

Cost of Tour Shirt ($30*25) $ 750.00 

Publication 

Tour Book ($3*25 copies) S 75.00 

Booklet ($8*500) S 4,000.00 

Total $ 71,405.00 



Gain 



495.00 



30 



Notes to the Accounts 

23.Policy 2001 

Income 

OSAFund $ 700.00 

Academic Fund $ 700.00 

Sponsorship $ 1-500-00 

Total $ 2,900.00 

Expenditure 
Publicity 

Banner ($250*1) S 250.00 

Poster ($3.5*200) $ 700.00 

Road Sign (0.3*100) $ 30.00 

Invitation Cards (S2* 1 00 copies) $ 200.00 

Letter (50.2*2*100) s 400 ° 

Stamp (SI. 3*200) S 260.00 

Phamplet ($3*300) S 900.00 

Fare ($0.2*300) $ 60 -00 

Souvenir ($50*5) $ 250.00 

Refreshment $ 500.00 

Signature Board $ 20.00 

Photographing ($60*1 roll) $ 60.00 

Transportation $ 300.00 

Parking Fee $ 150-00 

Decoration $ 250.00 

Total S 3,970.00 

Loss S 1,070.00 

24.Survey 

Income 

OSAFund $ 2.000.00 

Sponsorship % 2,000.00 

Total $ 4.000.00 

Expenditure 
Publicity 

Banner S 500.00 

Poster ($5*200) S 700.00 

Class File ($10*3) S 30.00 

Invitatiuon Letter ($0.2* 100) $ 20.00 

Name Card ($1.5* 140) $ 210.00 

Photographing ($60*5 rolls) $ 300.00 

Postage ($1.3*100) $ 130.00 

Photocopy of Questionnaire ($0.2*2*1500) $ 600.00 

Stationery $ 100.00 

Board Decoration ($50* 12) $ 600.00 

Survey Result Booklet ($5*200) $ 1-000-°° 

Total $ 4,190.00 

Loss $ 190.00 



31 



Notes to the Accounts 

25.Special Issue 

Expenditure 

Special Issue Publication ($0.2*2*400*6) $ 960.00 

total S 960.00 

Loss S 960.00 

H.General Expense 

26. Photocopying Services 

Income 

Services Render (50.15*150,000) $ 22,500.00 

Total $ 22,500.00 

Expenditure 

Commission ($0.07*150,000) $ 10,500.00 

Cost of Paper ($20* 150,000/500) S 6,000.00 

Depreciation of photocopy machine ($41,000/5 years) $ 8,200.00 

Total $ 24,700.00 

Loss S 2,200.00 

27. General Adninistration 

Expenditure 

Telephone Charge ($423*4*2) $ 3,384.00 

Photocopying $ 500.00 

Postage $ 100.00 

Stationery $ 500.00 

Ink Cartridge $ 500.00 

Fax Paper $ 50.00 

Printing of Name Card ($ 1 .2* 1 800) $ 2, 1 60.00 

Society Board Decoration $ 500.00 

Envelope & paper $ 300.00 

Purchase of Microwave oven $ 800.00 

Purchase of Banner Hole Driller $ 100-00 

Total $ 8.894.00 

Loss $ 8,894.00 

28.Marketing 

Expenditure 

Publicity 

Proposal for Sponsorship ($10*150)) $ 1,500.00 

Proposal for Discount ($0.2*500) $ 100.00 

Transportation fee for souvenirs $ 1,000.00 

Total $ 2,600.00 

Loss $ 2,600.00 

29. Depreciation 

Expenditure 

Computer ($18,400/6 years) $ 3,066.67 

Fax Machine($2,732/10 years) $ 273.20 



32 



Notes to the Accounts 

Printer ($2980/3 years) I 993^33 

Total $ 4 - 333 - 20 
Loss 

30. Bad Debt 

Expenditure No. Fee 

Accured Membership fee 

Entrance 99-00 166 S 20.00 $ 3,320.00 

Membership fee 99-00 166 S 40.00 $ 6.640.00 

Membership fee 98-99 200 S 40.00 $ 8,000.00 

Membership fee 97-98 186 S 40.00 $ L44O00 

Tota] S 25,400.00 

Loss S 25 ' 400 - 00 

31. Comparative Figures 

Certain comparative figures have been reclassified to confirm with the current year's presentation . 



33 



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