.«•*', s I i 34 DRAWING-OFFICE ORGANIZATION 'V I One drawer of a cabinet will be used for one contract, which should be clearly indicated on the label. A number of stout manila sheets, alpha- betically indexed, will be in the drawer, and in each lettered division a folder for each firm under that letter will be inserted. Each folder will contain the correspondence with one firm on one subject. Perhaps at this point it may be well to indicate diagrammatically how the incoming correspondence in a large firm circulates, and the place the drawing office occupies in the general scheme (fig. 10). The circulation in the drawing office itself is shown in fig. n. Orders for Material.—Orders for materials, either on typewritten sheets or on printed order-sheets, are generally sent out through the order- clerk in the counting-house. There may be very good reason for delaying to issue these orders, but in such delay there is a distinct chance of the order being altogether overlooked. At least, if the sending out of the order-sheet is all the drawing office knows about it, there is no chance of a forgetful order clerk being reminded that the material will be required in a measurable period of time, and if an order-sheet gets lost, serious disputes may arise as to which department was at fault. In many cases now the original order- sheet sent to the order department is not sent out, but is split up, if necessary, for buying purposes, and a fresh order made, say on a differently coloured paper. When this is received by the drawing office, it is a guarantee that the order has been passed through by the order-clerk. The section leader in his notebook for order-sheets will have several columns which will clearly mark its progress and destination, such as: ORDER SHEETS FOR JOB No. Page. Title. Prepd. by. Sent to Copier. Retd. Issued. From Order Office. P.S. S.S. E.S. Order Clerk. 1 All drawings and order-sheets issued should be stamped with the name of the firm, the department, and date of issue. They should also be initialled by the chief draughtsman or his assistant.