One drawer of a cabinet will be used for one contract, which should be
clearly indicated on the label. A number of stout manila sheets, alpha-
betically indexed, will be in the drawer, and in each lettered division a folder
for each firm under that letter will be inserted. Each folder will contain
the correspondence with one firm on one subject.
Perhaps at this point it may be well to indicate diagrammatically how
the incoming correspondence in a large firm circulates, and the place the
drawing office occupies in the general scheme (fig. 10).
The circulation in the drawing office itself is shown in fig. n.
Orders for Material.—Orders for materials, either on typewritten
sheets or on printed order-sheets, are generally sent out through the order-
clerk in the counting-house. There may be very good reason for delaying
to issue these orders, but in such delay there is a distinct chance of the order
being altogether overlooked. At least, if the sending out of the order-sheet
is all the drawing office knows about it, there is no chance of a forgetful
order clerk being reminded that the material will be required in a measurable
period of time, and if an order-sheet gets lost, serious disputes may arise
as to which department was at fault. In many cases now the original order-
sheet sent to the order department is not sent out, but is split up, if necessary,
for buying purposes, and a fresh order made, say on a differently coloured
paper. When this is received by the drawing office, it is a guarantee that
the order has been passed through by the order-clerk. The section leader
in his notebook for order-sheets will have several columns which will clearly
mark its progress and destination, such as:
ORDER SHEETS FOR JOB No.
Sent to Copier.
All drawings and order-sheets issued should be stamped with the name
of the firm, the department, and date of issue. They should also be initialled
by the chief draughtsman or his assistant.