(navigation image)
Home American Libraries | Canadian Libraries | Universal Library | Community Texts | Project Gutenberg | Children's Library | Biodiversity Heritage Library | Additional Collections
Search: Advanced Search
Anonymous User (login or join us)
Upload
See other formats

Full text of "Administrative minutes [microform]"

START 



OF 



REEL 



BOSTON PUBLIC LIBRARY 



BOARD OF TRUSTEES 



ADMINISTRATIVE MINUTES 



APRIL 21, 1950 - MAY 17, 1968 




IMAGE EVALUATION 
TEST TARGET (MT-3) 




1.0 


150 " ^^ 

■ 63 

•- u. 


LI 


1.25 




1.4 





2.5 
2.2 

2.0 



1.8 



1.6 



150mm 



ff 




V 



6> 




O 



/ 





^> 



e. 




'^' W /% 





^ ilPPUED IM4GE 

= 1655 E. MOIN STREET 

r-- ROCHESTER. NY 14609 

1= TEL C716D 482-0500 

= FOX C7163 288-5989 



Precifion IIV14GE Products A Seivices 




THIS FILE CREATED AND MICROFILMED 



THROUGH THE RESOURCES OF 



THE BOSTON PUBLIC LIBRARY 



BOSTON PUBLIC LIBRARY 



BOARD OF TRUSTEES 



ADMINISTRATIVE 



MINUTES 



APRIL 21, 1950 
DECEMBER 16, 1955 



1 



I 



CO 

o 



I 



I 



In Board of Trustees 
Friday, 21 April 19^0 

A regular meeting of the Trustees of the Public Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees Room at 3zhS o'clock 
p»m. 

Present: Messrs Buxton, Donahue, Friedman, Lord, and Masterson, Trustees; 
Mr Milton E. Lord, Director and Librarian; Mr John J. Connolly, Assistant to the 
Director and Chief Executive Officer; and Miss Elizabeth B. Brockunier, Assistant 
to the Director and Clerk of the Corporation. 

The President, Mr Buxton, in the chair. 

The Director reported in the matter of the suspension of Charles W. 
Murphy, Assistant, stating that following his suspension Mr Murphy had submitted 
his resignation as of April 6, 1950. The suggestion was made that hereafter the 
letter suspending the services of any member of the staff should carry the in- 
formation that that individual has the right of requesting a hearing before the 
Trustees, The Board approved such procedure. 

The Director reported that subsequent to the last meeting it was found 
to be possible to have the President and the Vice President talk with the officers 
of the National Shawmut Bank, The Director stated that he arranged an appointment, 
but when he came to confirm the appointment which was for Tuesday, April lb, at 
10:30 a,m., it was not confirmed by the bank, Mr Bucklin, the President, stating 
that the appointment would not take place until after the return of Mr Schermerhorn 
who was ill. He stated that on the following week Mr Schermerhorn had telephoned 
him that Mr Bucklin had reconsidered and would not discuss the matter with the 
Trustees wittiout counsel. 

The Director stated that he had consulted with Mr Harold T, Davis, the 
Trustees* counsel, who stated that it was not a legal consideration, that we have 
no legal standing in the matter, that it was a policy question. He stated that 
Mr Davis had subsequently telephoned him to say tiiat Mr Davis is of the opinion 
that the request for a conference even with legal counsel should be made, and 
that thereafter it could still be a matter that the Mayor can take \jp with 
Mr Bucklin on the basis of his serving as head of the City and representing the 
interest of its citizens. It was agreed that the President and Director should 
talk with the Mayor with a view that he should subsequently arrange for such a 
conference with Mr Bucklin, with peitiaps the Director present as source of in- 
formation for the Mayor. 

The Board took wp discussion of plans for the enlargement of the Central 
Library building. The Director spoke of the possibility of having the old Medical 
School building adjacent to the Library available for use in September 19^1 from 
the indication given by Dr Marsh at their recent conference. He stated that there 
is the possibility of the rest of the pixjperty coming into the Trustees' hands 
within the next few years, if the building plans of Boston University continue at 
the present rate. He then spoke of the first-hand knowledge that could be gained 
from seeing new library buildings in the country. He suggested that there might 
be visited at Harvard the Widener, Lajront, and Houston libraries, at M.I.T. 
the Hayden, at Baltimore the Enoch Pratt, at Princeton the Firestone, at Toledo 
the Public Library, the most beautiful building after the Boston Public Library, 
and at Clevelairi the Public Library ^Aiich has a problwn scxnewhat similar to Boston's. 
He suggested that before the Trustees proceed much further they have some expert 
adviser to consult with about the building and engineering problems to be faced; 
that some distinguished member of the architectural profession be asked to serve 
as consultant; that thereafter there be secured financial aid from the Federal 
Uovemment in drawing up the plans. 



The matter of the choice of a consulting architect was discussed. Mr Masterson 
suggested that a committee of Mr Friedman, Mr Buxton, and Judge Donahue be named. 
The Director stated that he thought that the first step to be undertaken was the matter 
of the funds for designs, then the next to go on visits to other libraries. Father 
Lord suggested that it was too important to decide that day; that the Board should let 
the Director think it over and come up at the next meeting with suggestions of an 
architectural adviser, possibly from the vicinity of Boston. Mr Friedman stated that 
he would like to have information on the fee that the Trustees would have to pay such 
an individual. 



3 



II 



Dissolved: 



\J Clerk 



In Board of Trustees 
Friday, $ May 1950 

A regular meeting of the Trustees of the Public Library as an Administrative 
Agency of the City of Boston was held in the Trus'tees Room at 3:U$ o'clock p.m. 

Present: Messrs Buxton, Donahue, Friedman, Lord, and Masterson, Trustees; 
Mr Milton E. Lord, Director and Librarian; Mr John J. Connolly, Assistant to the 
Director and Chief Executive Officer; and Miss Elizabeth B. Brockunier, Assistant 
to the Director and Clerk of the Corporation. 

The President, Mr Buxton, in the chair. 

The Board expressed its regret in the death of John Defer rari which had 
occurred on 29 April 1950» Mr Buxton and Mr Masterson were named a committee to 
draft a suitable resoltuion on his death for submission to the Board at its next 
meeting. 

The minutes of the meetings of December 9 and 16, 19U9 were approved. 

During the month of April 19^, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, pajonent of bills was 
authorized in the following amounts: chargeable to the General Appropriation in the 
amount of $185,7^1.23; to Trust Funds Income in the amount of $U, 966.56; and to Gifts 
for Immediate Use in the amount of $16.00, 

During the month of April 19^0, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, expenditures for 
services and supplies were authorized in the follomng amounts: chargeable to Li- 
brary Services in the amount of $1^,120.00; to Equipment in the amount of ;plii,707.76; 
to Supplies in the amount of ^,Iilii.67; to Materials in the amotint of $2,U28.68; to 
Books in the amount of $11,151.63; and to Personal Services in the amount of $162, 080.12. 

During the month of April 1950 following ^proval by the Director and in 
accordance with the authority delegated to Mm by the Trustees appointments to the 
Permanent Service were made as follows: John D. Robertson, Watchman, at $57 .US per 
>reek, effective 5 April 1950; Paul W. Sweeney, Clerk-Messenger, at .'nlBOO per annum, 
effective 6 April 1950. 

In accordance with the usual practice of the Trustees in the matter of signing 
payrolls, on motion duly made and seconded it was 



CO 

c 



1 



VOTED: that in accordance with the provisions of section 22 of 

chapter 3 of the Revised Ordinances of 1925 Milton E. Lord, 
Director, and Librarian, or upon his delegation John J, 
Connolly, Assistant to the Director and Chief Executive 
Officer, or Elizabeth B. Brockunier, Assistant to the 
Director and Clerk of the Corporation, be and hereby is 
authorized to sign the payrolls of the Library in repre- 
sentation of the Trustees for a period not to exceed four 
weeks from 8 March 1950. 

The Director read into the records a certificate from the City Clerk 
announcing the appointment and swearing in of Frank W. Buxton as a Trustee for 
the term ending 30 April 1955* 

Circular Letters Numbers S, 6, 7> 8, 9> aiKi 10 from the Mayor *s Office 
were read and ordered placed on file. 

The Assistant to the Director, and Chief Executive Officer, reported in 
the matter of two recent resignations from the staff ^ich had been brought to 
the attention of the Board. He stated that he had himself talked to the two 
individuals i^o had indicated that they have expressed willingness to return to 
work and do the work assigned them which had been the underlying cause of their 
resignations. He stated that he had not had an opportunity before the meeting 
to talk to the department head, the division head, or the Director concerning 
the matter and that he will make a further report at a subsequent ineeting. 

The Director reported the return by the Boj^-^-^ Prblic Library Professional 
Staff Association of the sum of $200 advanced t,o it by the Trustees towar^l expense 
of the holding of a staff institute on November 17 and 18, 19h9> stating that the 
Association harl been able to clear the expense of the institute through the nominal 
fee for attendance. 

The Director reported that certain work had been omitted from the final 
specifications for the Adams Street Branch Library building, that it was now 
found that there would be sufficient funds to cover this extra work and recom- 
mended that the contract be amended to provide for the aforesaid additional work. 
On motion duly made and seconded it was 

VOTED: that the contract for the erection and corpletion of a branch 
library buildigg on Adams Street, Dorchester, in the amount of 
fifty-seven thousand three hundred dollars ($57*300), entered 
into with John F. Griffin Company, 23b Main Street, Cambridge, 
on April 6, 1950, be and the same hereby is amended so as to 
provide for certain additional work in the amount of tiiirteen 
thousand five hundred eleven dollars ($13,511) • 

The Director reported that terms had been agreed upon for the leasing of 
quarters to house the South Boston Branch Library and recommended that action be 
taken to authorize the entering into of a formal lease. On motion duly made and 
seconded it was 

VOTED: that the Trustees of the Public Library of the City of Boston 
acting in the name of and for the City of BostOTi do hereby 
accept the aforesaid instrument of lease by and between EZRA 
SHERMAN, and the CITY OF BOSTON of the pranises located at 
366-388 West Broadway, South Boston, subject to the rental, 
terms, optdon, agreements, conditions and covenants set forth 
in said instruir^nt of lease; and it was further 



i 



VOTED: that Frank VJ. Buxton, President of the Board of Trustees of the 

Public Library of the City of Boston, be and he hereby is authorized 
and directed in the name and behalf of the Trustees of ttie Public 
Library of the City of Boston to execute said instrument of lease 
in quadruplicate. 

The Director announced the receipt of further gifts from Mr Albert H. V/iggin. 
On motion duly made and seconded it was 



I 



VOTED: 



AND 
VOTED: 



that there be and hereby is accepted id.th warm appreciation the 
gift of Albert H. Wiggin, Esquire, of thirty-sir ^en axui ink 
drawings by Frederick L. Griggs. 

that there be and hereby is accepted with warm appreciation the 
gift of Albert H. Wiggin, Esquire, of a sketch book of Toulouse- 
Lautrec containing seventy -two drawings. 



The Director annoimced a further ^ft to the Library from Jan Quen. On 
motion duly made and seconded it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boiiton a gift in the amount of 
five dollars ($^.00) from Mr Jan ouen, this gift to be used 
for the purchase of books. 

The Director announced that there had alvso been received a further gift from 
the group known as the Jamaica Plain Parents. On motion duly made and seconded it 

was 

VOTED: that -Uiere be accepted with warm appreciation the sum of ten 

dollars ($10,00) from the Jamaica Plain Parents for the purchase 
of records for the Jamaica Plain Parents' Collection at the 
Jamaica Plain Branch Library. 

The Director reported further in the matter of the death of John Deferrari 
stating that the will had been read so that the provisions leaving the remainder of 
his estate to the Trustees of the Library to carry out certain specific purposes 
have been made known to the family of John Def errarj , The Director reported that 
Hiss DeFerrari's cousin, Mr Arthur Scipione, was to talk with him the following week. 
The President ordered that the text of the will be incorporated into the records 
of the Corporation. The last will and testament of John Deferrard is as set forth 
below: 

I, JOHN DEFERRARI, of Boston, County of Suffolk, Commonwealth of Massachusetts, 
do make this iry last will and testament, hereby revoking all wills and other testa- 
mentary instruments at any time heretofore made by me, 

FIRST : All iry property, real and personal, if^eresoever the same may be 
situated, I gpLve to The Trustees of the Public Library of the City of Boston, a 
corporation established under the Acts of Massachusetts of I678, Ch^ter III4, as 
subsequently amended (hereinafter referred to as "the Library Trustees"), for the 
following pmposes: 



I 



o 



I 



1. Until the coirpletion of "The John Deferrari Wing" pursuant to 

the terms of the "JOHN DEFERRARI INDENTURE OF TRUST, DATED JULY 1st 
19h7"> the income shall be accumulated and added to the principal 
for investment and reinvestment as a part thereof, 

2. On the corr^letion of the said "The John Deferrari Wing", the Library 
Trustees shall expend such an amount of the principal as is necessary 
to have made a statue or bust of me, the material to be used and the 
general design of the statue or bust to be in the discretion of the 
Library Trustees. Such statue or bust is to be placed in the said 
"The John Deferrari Wing" in a location to be selected by the Library 
Trustees and on said statue or bust is to be placed the following 
inscription: "Make good use of your time, keep learning and play 
fair." 

3. The net income from the balance of the principal shall be used in the 
maintenance, care and repair of the said "The John Deferrari Wing", 

SECOND; Investments made by the Library Trustees shall be limited to 
interest-bearing obligations of the United States Government and, or, of the 
Commonwealth of Massachusetts and, or, of the City of Boaton in said Commonwealth, 
in such amounts and in such proportions and among said interest-bearing obligations 
as the Library Trustees shall deem proper. 

THIPD: I name MILTON EDWARD LORD, of Boston, Massachusetts, to be 
executor of' this will, and I declare that he shall not be required to furnish 
a surety or sureties on the executor's official bond, 

IN WITNESS WHEREOF, I hereunto set my hand and seal this third day of 
January, 19^9. 

(Signed) JOHN DEFERRARI (Seal) 

Signed, sealed, published and declared by the said JOHN DEFERRARI as 
and for his last will and testament in the presence of us, who at his request 
and in his presence and in the presence of each other have hereunto subscribed 
our names as witnesses this third day of January, 19U9, and each of us hereby 
declares that in his or her opinion John Deferrari is of sound and disposing 
mind and memory, 

(Signed) MARY E. LENl^ION Residence: Milton, Mass, 

(Signed) C. RITA McGONIGLE Residence: Winchester, Mass, 

(Signed) RICHARD B. JOHNSON Residence: Swampscott, Mass, 

The Director reported that His Honor Mayor John B. Hynes had arranged 
for a conference with the officers of the National Shawmut Bank to discuss the 
matter of the resignation of the National Shawmut Bank as co-trustee of the 
JOHN DEFERRARI INDENTURE OF TRUST DATED JULY 1, 19U7. He stated that ihe conference 
had been held on May 2 with the President of the National Shawmut Bank, Mr Bucklin, 
and the Vice President, Mr John Barry, the Mayor and himself present; tha^ it was 
during that conference that word had been received of the death of Jc*m Deferrari 
and that this had ended the discussion. 



6 



The Director was requested to prepare a report on the conference witl-i the 
officer of the Bank to be accoinpanied by the presentation drawi up for the Mayor's 
use* Father Lord offered the suggestion that the Trustees draw up a formal 
presentation in the matter of the duty they owed John Deferrari, setting forth 
the matter of the cost to the citizens of Boston of the National t3hawtaut Bank's 
management of the trust and the ensuing delay in the receipt by the citizens of 
Boston of the benefits of that trust. It was agreed that this should be done. 

The Director reported that by reason of holdings of Phillips Petroleum 
Company securities in the Ainsley Fund and the Billings Funds the Trustees own certain 
rights which would have exidred prior to the date of this meeting. He stated that 
upon the direction of the President he had authorized the City Treasurer to sell the 
aforesaid rights following consultation with other members of the Board. On motion 
duly made and seconded it was 



I 



I 



VOTED: 



AND 
VOTED: 



that the City Treasurer be and hereby is authorized to sell on 
behalf of the Ainsley Fund 185 rights for subscription to 
Phillips Petroleum Coirpany 2 3/8^ debentures due 1975 held by 
the aforesaid fund. 

that the City Treasurer be and hereby is authorized to sell on 
behalf of the Billings Fund 3? rights for subscription to 
Phillips Petroleum Company 2 3/8:'. debentures due 1975 held by 
the aforesaid fund. 



AND 

FURTHER 

VOTED: 



that there be confirmed the action of the President in authorizing 
the Director to direct the City Treasurer to sell 185 rights for 
subscription to Phillips Petroleum Company 2 3/8^ debentures 
due 1975 belonging to the Ainsley Fund and 37 rights for sub- 
scription to Phillips Petroleum Company 2 3/8/^ debentures due 
1975 belonging to the Billings Fund as specified in the preceding 
votes of the Corporation. 

The Director presented a communication from Messrs Ames, Child, and Graves 
requesting consideration of the services of their firm in connection vd-th the Trustees 
branch library building program. The Director stated that he would keep their name 
together with that of other architects \dio had requested such consideration until 
such time as a new building was to be erected. 

The Director presented a communication from the Honorable Philip A. Tracy 
concerning theaoLection of a site for branch library building in the Egleston Square 
area. The Director was authorized to communicate upon the matter with Coimcilor 
Tracy to inform him that his communication has been made a matter of record. 

The Director brought to the attention of the Boai-d the tentative report of 
the Examining Committee as was presented to the Committee at its meeting on May 1. 
He stated that its Chairman, Most Reverend John J. Wri^it, had stated that it was 
subject to changes in factual statements or terms of expression. 

The Director pointed out that there was considerable business on ^^ich 
action was needed by the Board, It was agreed that there would be an additional 
meeting on Friday, May 12, at 3:145 P.M. The Board agreed that its next meeting 
thereafter would' be held on Thursday, May 18, at 2:30 p.m. at which the report 
of the Examining Coramittee would be the topic for discussion. 



I 



I 



In Board of Trustees 
Friday, May 5, 1950 



The annual meeting of the Trustees as an administrative agency of the 
City of Boston, postponed from Monday, 1 May 1950, was held at 3!U0 o'clock 
p.m. 

Present: Messrs Buxton, Donahue, Lord, and Masterson. 

The President, Mr Buxton, in the chair. 

The Board of Trustees elected by viva voce vote its officers for 
the ensiling year. 



First vote for President 

Mr Buxton voted for Frank J. Donahue, Judge Donahue voted for 
Frank W. Buxton, Father Lord voted for Frank J. Donahue, Mr Master- 
son voted for Frank J. Donahue; and Frank J. Donahue was declared 
elected President. 

First vote for Vice President 

Mr Buxton voted for Lee M. Friedman, Judge Donahue voted for Lee M, 
Friedman, Father Lord voted for Lee M. Friedman, Mr Masterson voted 
for Lee M. Friedman; and Lee M. Friedman was declaured elected Vice 
President. 

First vote for Clerk 

Mr Buxton voted for Elizabeth B. Brockunier, Judge Donahue voted for 
Elizabeth B. Brockunier, Father Lord voted for Elizabeth B. Brockunier, 
Mr Masterson voted for Elizabeth B. Brockunier; and Elizabeth B. 
Brockunier was declared elected Clerk. 

First vote for Clerk pro tem 

Mr Buxton voted for Milton E. Lord, Judge Donahue voted for Milton E. 
Lord, Father Lord voted for Milton E. Lord, Mr Masterson voted for 
Milton E. Lord; and Milton E. Lord was declared elected Clerk pro tem. 

On motion duly made and seconded, it was thereupon 

VOTED: that any member of the Corporation be and 
hereby is authorized to sign on behalf of 
the Corporation bills, special drafts, and 
payrolls of the Library 



and 



Dissolved: 



gL^^^«<A.~*v 



I 



I 



VOTED 8 that, until the next anntial meeting, the 
President, or Vice President, or in the 
inability of either, any member of the Board 
of Trustees, be and hereby is authorized to 
si@3i contracts entered into by the Board. 



,s 



and 



and 



and 



and 



VOTED: that the President be and hereby is authorized 
and empowered to appoint a Finance Committee 
to serve until the next annual meeting, said 
Finance Committee to consist of a quorum of 
the Trustees and to have power to act in repre- 
sentation of the Trustees in the matter of the 
sale, purchase, and investment of the cash 
and securities belonging to the Corporation. 



VOTED: that the Finance Committee, being made up 
itself of a quorum of the Trustees, be and 
hereby is empowered to act in representation 
of the Trustees in the matter of the sale 
and investment of cash and securities belonging 
to the Corporation, such action as it takes 
in this respect always to be reported to the 
next meeting of the Trustees and at that time 
to be incorporated officially into the records 
of the Corporation. 



VOTED: that Milton E. Lord be and hereby is named 
Clerk of Committees. 



VOTED: that John J. Connolly be and hereby is named 
Clerk of Committees pro tern. 



I 



■7 



I 



I 



The President thereupon named Messrs Buxton, Donahue, Friedman, 
and Masterson as members of the Finance Committee to serve for the 
ensuing year* 



I 



Dissolved: 







Clerk, 



The Clerk qualified for office by taking the following oath: 
I, Elizabeth Brady Brockunier, solemnly swear that I 
will well and faithfully perform all the duties in- 
cumbent upon me as Clerk of the Trustees of the Public 
Library of the City of Bostonj so help me God, 







In Board of Trustees 
Friday, May 12, 19^0 



A special meeting of the Trustees of the Public Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees Room at 3:U5 o'clock 
p»m. 

Present: Messrs Buxton, Donahue, Friedman, Lord, and Masterson, Trustees? 
Mr Milton E. Lord, Director and Librarian; Mr John J. ConnolOy, ^^sistant to the 
D^re^tor^ aAd Chief Executive Officer) and Miss Elizabeth B. Brockunier, Assistant 
to the Director and Clerk of the Corporation. 

The President, Judge Donahue, in the chair. 

m accordance with the policy of the Board in the matter of signing 
payrolls on motion duly made and seconded it was 

VOTED: that in accordance with the provisions of section 22 of 

chapter 3 of the Revised Ordinances of 1925 Milton E. Lord, 
Director, and Librarian, or upon his delegation John J. 
Connolly, Assistant to the Director and Chief Executive 
Officer, or Elizabeth B. Brockunier, Assistant to the 
Director and Clerk of the Corporation, be and hereby is 
authorized to sign the payrolls of the Library in represen- 
tation of the Trustees for a period not to exceed four weeks 
from 15 May 19^0. 

Circular Letters No. 10, 11, and 12 from the Mayor's office were read 
and ordered placed upon file. 

The Director brought to the attention of the Board that, since certain 
votes had been taken by the Board authorizing certain officers of the Library 
lo act on behalf of the Board, the title of Mr John J. Connolly has been 
changed and therefore the vote should be amended. 0^"^°*^°^/)^^"^^ .f f. 
secoSed, in order to correct action taken at the "jeetings of October 21 and 
December l6, 19U9, January 6, February 3, and March 31, 1950, it was 

VOTED: that Milton E. Lord, Director and Librarian, or upon his 

delegation John J. Connolly, Assistant to the Director, and 
Chief Executive Officer, be and he hereby is authorized to 
sign on behalf of the Corporation in approval of the payment 
of all vouchers or bills covering expenditures incurred In 
terms of the final revised budget allowances for the fiscal 
year beginning January 1, 1950 as approved by the Corporaticai 
by its vote of 31 March 1950 and for which appropriations have 
been duly made by the City of Boston for the said fiscal year, 
said payments to be reported to the Corporation at its next 
regular business meeting for confirmation and approval. 



Sworn and subscribed to before me this 9^ day of May, A.D. 1950, at 
Boston, Suffolk County, s.s., Massachusetts. 

I, Elizabeth Brady Hrockimier, do 
solf^ly swear that the oath of 
office abov?% vms taken by me, as 



I 




Notary Public 

My GoFFnission Expires March 27^ 1953 
13th day of April 1971 
Notary i^ublic 



-*»-*u»»*v,- 



s 



AND 
VOTED: 



AHD 

VOTED! 



AHD 
VOTED: 



iND 
VOTED: 



iHD 

FURTHER 
VOTED: 



that Milton E. Lord, Director and Librarian, or upon his delegation 
John J. Connolly, Assistant to the Director, and Chief Executive 
Officer, be and he hereby is authorized to sign on behalf of the 
Corporation in approval of the payment of ail vouchers or bills 
covering expenditures incun:»ed in terms of the budget allowances 
for the fiscal year beginning January 1, 19^0 as approved by the 
Corporation by its vote of 3 February 1950 and for which trust 
funds income will have been duly received for the said fiscal 
year, said payments to be reported to the Corporation at its next 
regular business meeting for confirmation and approval, 

that Milton E. Lord, Director and Librarian, or upon his delegation 
John J. Connolly, Assistant to the Director, and Chief Executive 
Officer, be and he hereby is authorized to enter into and to sigi 
on behalf of the Corporation all contracts or other agreements up 
to $2,000. where the award is to the lowest bidder, said contracts 
or agreements to be reported to the Corporation at its next regular 
meeting. 

that Milton E. Lord, Director and Librarian, or upon his delegation 
John J. Connolly, Assistant to the Director and Chief Executive 
Officer, be and he hereby is authorized to act on behalf of the 
Corporation in the administration of the personnel procedures 
established by it for the appointment of all officers and employees 
of the Library up to but not including the level of Second Assistant, 
and to fix the remuneration for all such officers and employees sub- 
ject to the salary and wage scales as currently established by vote 
of the Corporation, said appointments and changes in remuneration 
to be reported to the Corporation at its next regular business 
meeting for confirmation and approval. 

that Milton E. Lord, Director and Librarian, or upon his delegation 
John J. Connolly, Assistant to the Director and Chief Executive 
Officer, be and he hereby is authorized in accordance with the 
established personnel procedures of the Library to suspend any 
officer or employee of the Library for due and proper cause, subject 
to his making a summary written report upon his action to the 
President within twenty-four hours and a full and complete written 
report to the Corporation at its next regular stated meeting. 

that Milton E. Lord, Director, and Librarian, or upon his delegation 
John J. Connolly, Assistant to the Director, be and he hereby is 
authorized to act on behalf of the Corporation in the administration 
of the procedures for granting time for the attendance of members 
of the library staff at meetings of professional associations of 
^rtiich said individuals are bonafide members in good standing, in 
connection with their library work, said arrangements to be made in 
such manner as to be without detriment to the maintenance of the 
service rendered by the library to the public. 



I 



I 



o 



I 



I 



The Director stated that he would have a further report on the resignation 
of two individuals of the staff at the next meeting. 

The Director reported relative to filling certain titular vacancies. He 
* 4. A +h=t fo^thP vac^cv caused by the death of Mr Edward H. Redstone, ^uper- 

X. 4^t« n-iv-or^+or. thP Assistant to the Director and Ciaef Executive Ollicer, ana 

VOXm: that John M. Carroll be appointed .Suporvisor °f "^f^f "f- g^. 
and Research Services , at $5500. per annum, eflectxve 31 May 19i>0, 

AND • 4> 

VOTED: that Sarah W. Flaimery be appointed Deputy ^^P^^^gf . ^^ 

R eference and Resear^^ ^.r^^r..^, and ^^^^^^^ f ^^^^^^l^^""^ 
Department , "at $U7Q0 per annum, elTectxye Ji May 1950; 

VOTED: that Samuel Green be appointed Deputy Assistant to the 
Director , at $U300. per annum, effective M May 1950; 

AND 

VOTEdT' that Aaron A, Starr be appointed Deputy Assistant to the 
Director , at $3900. per annum, effective 31 May 1950, 

The Director then brought to the attention of the Board the matter of the 
names which S^e^s^d f o^ the t^ bibliothecal divisions of the ^V"^^^. ' ,^''^''l'^\y^ 
?^ ithad Sen felt that the names in use were not conpletely descriptive of the 
Lliv^ties of tL divisions. There followed a discussion by the Board °^POSsxble 
namps -ore aTipropriate to the scope of the activities of the two divisions, ine 
S^ector pointe^out that any chance in the names of the divisons wo^d necessitate 
^re in the titles of certkin oificers in the aforesaid divisions who carry in 
S tnies the n4 of their respective division. On motion duly made and 
seconded it was thereupon 



VOTED: 



that the name of the Circulation Division be changed to 
Division of Home Reading and Ccxnmunity Services, effective 
31 May 19^0, and that the following changes in title of 
officers within that division be made, effective 31 Maj^ 1950? 



Orlando C. Davis 



Ruth S. Cannell 



- Chief Librarian, Division of Home 
Reading and Community Services 

- Assistant to the Cliief Librarian, 
Division of Home Reading and 
Caranunity Services 



Ada A. Andelman - Supervisor of Home Reading Services 



The Director stated that he was recommending that the grants in aid to be 
given to members of the staff in 19^0 for attendance at the Annual Meeting of th« 
American Library Association in Cleveland be changed from ten at $50 each to five 
at $100 each, in recognition of Increased travel costs. The Board approved the 
change. 



I 



I 



Edna G. Peck 



Ethel M, Hazlewood - 



Chief of Book Selection for Home 
Readily Services 

Chief of Cataloging and Classification 
for Hoi?e Reading Services, 



10 



li 



MD 
VOTED: 



that the name of the Reference Division be changed to Division 
of Reference and Research Services, effective 31 May 1^50, and 
that the followinc changes in title of officers within that 
division be made, effective 31 May 1950: 



Richard G. Hensley 



Marjorie G, Bouquet 



Bradford M. Hill 



Christine Hayes 



Mildred G. O'Connor 



- Chief Librarian, Division of Reference 
and Research Services 

- Assistant to the Chief Librarian, Division 
of Reference and Research Services 

- Deputy Supervisor of Reference and Re- 
search Services, and Chief of Periodical 
and Newspaper Department 

- Chief of Book Selection for Reference 
and Research Services 

- Chief of Cataloging and Classification 
for Reference and Research Services. 



I 



I 



The Director raised the question of a change in the name of the Open Shelf 
Department upon its removal to its new quarters with its opportunity for an exp^dmg 
service. No action was taken in the matter of a change in the name of the department. 

The riirector recommended in connection with the contemplated expanded service 
to be rendered by the Or.en Shelf Department the appointment of a general administrative 
head similar to a branch librarian and the ai)pointment of individuals to head up the 
several activities to be carried on in the department such as work with adults, with 
young people, and with children. Following discussion on motion duly made and seconded 

it was 

VOTED: that there be established in the Open Shelf Department the 

following three sections: 

Adults' Section 

Young People's Section 

Children's Section 






I 



I 



AND 

FURTHER 

VOTED: 



that when the Young People's Room is removed and becomes a part 
of the enlarged Open Shelf Department the name Young People's 
Room be discontinued, to be replaced by the designation Young 
People's Section and Children's Section of the Open Shelf Department. 

The Board approved the draft of the memorial on the late John Deferrari as 
presented and on motion duly made and seconded it was 

VOTED: that there be adopted and spread upon the records of this 
corporation the following minute and that the Director 
transnit a copy to Miss E^nilia DeFerrari: 



MIEREAS, it pleased Divine Providence to remove from our 
midst, on the Twenty-Ninth day of April, in the year 
Nineteen Hundred and Fifty, our beloved benefactor, JOHN 
DEFERRARI, we, the Board of Trustees of the Public Library 
of the City of Boston, join with the comnimity in bowing 
our heads in reverent sorrow. 

THEREFORE 3E IT RESOLVED, That we record ihe loss of a 
great and good friend. He was imbued with a deep sense of 
gratitude to the city of his birt;h and to this institution, 
which he publicly acknowledged made significant contributions 
to his character and success. During his visits to the Boston 
Public Library over a period of feeventy years he found in books 
within its walls ccanfort, corrpanionship, and counsel. In 
recognition and appreciation of these oenefits, he established 
on July First, Nineteen Hundred and Forty-Seven, THE JOHN 
DEFERRARI FOMDATION. Through this munificence he has con- 
tributed immeasurably to the love of literature, the spread of 
knowledge, the development of character, and the search for 
truth. 

BE IT FURTHER RESOLVED, That we do hereby recognize that 
through the generosity of his kindly heart there has been 
Tjritten a memorable page in the history of the growth and 
usefulness of this institution, in which John Deferrari demon- 
strated such vigorous confidence and possessed such consummate 
faith. 

AND BE IT FURTHER RESOLVED, That the Board of Trustees of 
the Public Library extend to his sister. Miss Emilia DeFerrari, 
its profound sympathy, and that this memorial be spread upon 
its records. 

The d rector stated that the draft of the canmunication proposing the 
resignation of the National Shawmut Bank as Trustee under the JOWJ DKFERBARI 
INDEI^'TURE OF TRUST DATED JULY 1, 19U7 had not been prepared inasmuch as no action 
in the matter was to be taken immediately in view of Mr Deferrari 's death. 

The Director reported that there was on hand uninvested principal cash 
awaiting investment. On motion duly made and seconded it was 



VOTED: 



AND 
VOTED: 



I 



I 



that the President be and hereby in authorized to direct the 
City Treasurer to deposit to the account of the Trustees of 
the Public Library'- of the City of Boston^ Skinner Fund , in the 
Hibernia Savings Bank, Boston, Massachusetts, Account #114701, 
the sum of $Ui2.50, representing uninvested principal cash in 
the Skinner Fund held by the Trustees of the Puolic Library 
of the City of Boston. 

that the President be and hereby is authorized to direct the 
City Treasurer to deposit to the account of the Trustees of the 
Public Library of the City of Boston, Todd Fund, in the Dorchester 
Savings Bank, Boston, Massachusetts, Account #5551i9, the sum of 
$2^.114, representing uninvested principal cash in the Todd Fund 
held by the Trustees of the Public Librarj"- of the City of Boston. 



12 



VOTED: 



MD 
VOTED; 



AND 
VOTED; 



AND 
VOTED: 



Mm 

VOTED: 



AND 
VOTED: 



A^ID 
VOTED: 



AND 
VOTED! 



AND 
VOTED; 



that the President be aiid hereby is authorized to direct the 
City Treasurer to deposit to the account of the Trustees of the ^ 
Pnv.ii^c Tnhr;.r. ^ of the City of Bo5rt.on. Godman Fund, xn the Hibernia 
Savincs Bank/ Boston, Massachusetts, Account #114691, the sum of 
$6.76, representing uninvested principal cash in the Codman Fund 
held by the Trustees of the Public Library of the City of Boston. 

that the President be and hereby is authorized to direct the City 
Treasurer to establish in the name of the Trustees of the Public 
T,-ibra rTr of the City of Boston. Pinsley Fund, a savings account m 
the South We:/mouth Savincs Bank, South Weymouth, Massachusetts. 

that the President be and hereby is authorized to direct the City 
Treasurer to deposit to the account of the Trustees of the Public 
Li brary of the City of Boston, Ainsley Fund , in the South Weymouth 
Savin/s Bank, South Weymouth, Massachusetts, the sum of J?l,16li.o0, 
representing? uninvested principal cash in the Ainsley Fund held by 
the Trustees of the Public Liorary of the City of Boston. 

that the South We^TTiouth Savint-s Bank, South Weymouth, Massachusetts, 
be and hereby is direct-ed to transmit, to the Treasurer of the City 
of Boston in the name of the Trustees of the Puolic Liorary of the 
City of Boston all payments of interest earned by the account of the 
Trustees of the Public Libraiy of the City of Boston, Ai nsley Fund. 

that the President be and hereby is authorized to direct the C:ty 
Treasurer to deposit to the account of the Trustees of the Public 
Library of th e City of Boston, i^Jtz Fund , in the Lee Savings Bank, 
Lee, " t^assach usetts, the sum of ,^1,130.00, representing uninvested 
principal cash in the Art.z Fund held by the Trustees of the Public 
Library of the City of Boston. 

that the President be and hereby is author3.zed to direct the City 
Treasurer to establish in the name of the Trustees o f the Public Li- 
brary o f the City of Boston, Robert Charles Bill?ngs Fund , a savings 
account in the Whitman Savings Bank, Whitman, Massachusetts. 

that the President be and hereby is authorized to direct the City 
Treasurer to deposit to the account of the Trustees of the Public 
Libr ary of the City of Boston, Robert Charles Billings Fion d, in the 
Wliitman Savings Bank, Whitman, Massachusetts, the sum of $2,U^9.99, 
representing uninvested principal cash in the Hobert Charles Billings 
Fund held by the Trustees of the Public Library of the Crty of Boston. 

that the vmitmaji Savings Bank, \^(hitman, Massachusetts, be and hereby 
is directed to transmit to the Treasurer of the City of Boston in 
the name of the Trustees of the Public Library of the City of Boston 
all pa^/ments of interest earned by the account of the Trustees of 
the Public Library of the Git;/ of Boston, rtobert Charles Billings Fund , 

that the President be and hereby is authorized to direct the City 
Treasurer to establish in the name of the Trustees of the Public Li- 



I 



I 



13 



AIID 
VOTED: 



I 



AND 
VOTED: 



Airo 
VOTED: 



ro 

O 

CM 



AND 
VOTED: 



I 



that the President be and hereby is authorized to direct the 
City Treasurer to deposit to the account of the Trustees of the 
Public Library of the Cjty of Boston, Scholfield Fund , in the 
Ipswich Savings Bank, Ipsvach, Massachusetts, the sum of ipl,l69.50, 
representing uninvested principal cash in the Scholfield Fund 
held by the Trustees of the Public Library of the City of Boston. 

that the Ipswich Savings Bank, Ipswich, Massachusetts, be and 
hereby is directed to transmit to the Treasurer of the City of 
Boston in the name of the Trustees of the Public Library of the 
City of Boston all payments of interest earned by the account of 
the Trustees of the Public Library of the City of Boston^ 
Scholfield Fund . 

that the President be and hereby is authorized to direct the City 
Treasurer to establish in the name of the Trustees of the Public 
Library of the City of Boston, Benton Building Fund , a savings 
account in the Seaman's Savings Bank, Provincetown, Massachusetts. 

that the President be and hereby is authorized to direct the City 
Treasurer to deposit to the account of the Trustees of the Public 
Library of the City of Boston, Benton Building Fund , in the 
Seaman's Savings Bank, Provincetown, Massachusetts, the sum of 
$i;,606.3l5> representing uninvested principal cash in the Benton 
Building Fund held by the Trustees of the Public Library of the 
City of Boston. 

that the Seaman's Savings Bank, Provincetown, Massachusetts, be 
and hereby is directed to transmit to the Treasurer of the City 
of Boston in the name of the Trustees of the Public Library of 
the City of Boston all payments of interest earned by the account 
of the Trustees of the Public Library of the City of Boston^ 
Benton Building Fimd , 

The Director stated that the Mayor was atteir?>ting the preparation of a 
comprehensive program of capital iirprovements for the city and that the Trustees 
had been requested to provide a statement of the Library's needs in the future 
for inclusion in the program for the whole city. The ')irector was requested to 
present the following as the most urgent needs of the Library: 

Replacement of the tile roof 

Program for erection of branch libraries 

Enlargement of the Central Library building. 

Dissolved: 14LU%XCU%0 §3 IM^^^Au/vytiA/ 



AND 
VOTED: 




brary of the City of Boston, Scholfield Fund , a savings account in 
the TpcTwich Savings Bank, Ipswich, Massachusetts. 



I 



I 



In Board of Trustees 
Tuesday, 11 July 1950 

A special meeting of the Administrative Agency was held in Uie Trustees 
Room at 11: 05 a.m. on Tuesday, July 11, 19S0. 



14 



Present: Messrs Burton, Donahue, Friedman, Lord and Masterson, Trustees 5 
Mr Milton E. Lord, Director and Librarian; and I4iss Elizabeth B. Brockunier, Assistant 
to the Director and Clerk of the Corporation. 

The President, Judge Donahue, in the chair. 

In accordance with the policy of the Board in the matter of signing payrolls, 
on motion duly made and seconded it was 

VOTED: that in accordance with the provisions of section 22 of chapter 3 
of the Rpvised Ordinances of 192^ Milton E. Lord, Director, and 
Ubrarjan, or upon his delegation John J, Connolly, Assistant to 
the Director, and Chief Executive Officer, or Elizabeth B. Brockunier, 
Assistant to the Director, and Clerk of the Corporation, be and 
hereby is authorized to sign the payrolls of the Library in repre- 
sentation of the Trustees for a period not to exceed four weeks 
from 17 July 19^0. 

The Director reported further in the case of Robert J . Mahoney, Watchman, 
statin^ that it would be necessary to reinstate Mr Mahoney prior to his transfer 
which would reouire at least two weeks to process. In view of the recent experience 
with the i/atchman, the Assistant to the Director aJid Chief ExecuUve Officer was re- 
quested to investigate the possibility of a police connection to the patrol clocks. 

The Director brought to the attention of the Board the matter of the basis 
of payment for overtirB work, the Library paying its employees for work in excess 
of normal work vreek at the hourly rate based on the regular work week, whereas the 
City Auditor has stated that the statute on the UO hour week for city employees 
provides for overtime payment only after completion of UO hours of work at an 
hourly rate based on l/UOth of the weekly rate. He stated that, if an exception 
to the ruling is to be made for the Library, the Mayor's permission must be secured. 

On motion duly made and seconded 

VOTED: that the Trustees request that an exception be made in the case 
of the library Department to the Mayor's Office Girciilar Letter 
No. 13 under the rules promulgated by the Mayor, so that the Li- 
brary employees be paid in accordance with their actual working 
schedule. 

The Director brought to the attention of the Board the ruling of the City 
Auditor that a beneficiary of a deceased city employee may receive payment for up to 
two weeks of any vacation allowance that may be accrued to the aforesaid deceased 
city employee. No action was taken. 

The Director reported in the matter of an appeal board for the employees 
that the Boston rutalic Librar^f Professional. Staff Association had subnitted its sug- 
gestion for the formation of such a Board to be composed of a panel of ten, five 
chosen by the Association and five by the administration. The possibility of the 
appointment of a board comj^osed of individuals not employed by the Library to serve 
In an advisory capacity only, with final appeal necessarily remaining in the Board 
of Trustees, was discussed. 

The President suggested "ttiat the Board consider ^pointing to the next 
Examining Committee an expert in the field of personnel relations. 



15 



I 



I 



O 
CM 



The Director reported that there had been received a further payment from 
the Trustees of the estate of Helen 0. Storrow. On motion duly made and seconded 

it was 

VOTED: that there be an5 hereby is accepted by the Trustees of the 
Public Library of the City of Boston payment in the sum of 
One thousand six hundred ei^ty-oight dollars and twenty-four 
cents received under the provisions of Article Eighth of the 
will of Helen 0. Storrow. 

The Board then turned to consideration of investment of uninvested prin- 
cipal cash at the present time. Following discussion on motion duly made and 
seconded it was 

VOTED: that Frank J, Donaiiue, President of the Trustees of the Public 
Library of the City of Boston, be and hereby is directed to 
authorize the Treasurer of the City of Boston to purchase, on 
behalf of the Corporation, viith uninvested principal cash be- 
longing to the Benton Book Fund, the following securities for 
the Benton Book Fund: 

$30,000. Union Pacific R.R. Ref. Mortgage, Series C 2js 1991. 

The order to be placed with Merrill, Lynch, Pierce, Fenner & Beane Oompany, 10 Post 
Office Square, Boston, tlirough Mr Needham. 



and 
VOTED: 



I 



that Frank J. Donahue, President of the Trustees of the Public 
Library of the City of Boston, be and hereby is directed to 
authorize the Treasurer of the City of Boston to purchase, on 
behalf of the Corporation, with uninvested principal cash be- 
longing to the Benton Book Fund, the following securities for 
the Benton Book Fund: 

$25,000. Pacific Gas and Electric, 1st Mortgage, 2 7/8s 
due June 1, 1976. 

The order to be placed viith Salomon Brothers and Hutzler Company, 75 Federal 
Street, Boston, through Mr Collier, 
and 

VOTED: that Frank J. Donahue, President of the Trustees of the Public 
Liurary of the City of Boston, be and hereby is directed to 
authorize the Treasurer of the City of Boston to purchase, on 
behalf of the Corporation, with uninvested principal cash be- 
longing to the Benton Book Fund, the following securities for 
the Benton Book Fund: 

$30,000. Consolidated Edison Coirq^any of New York, 1st Mortgage, 
2 3As due March 1, 1982. 

The order to be placed with Schirmer, Atherton & Gorrpai^, $0 Congress Street, 
Boston, thro 1^1 Mr Burke. 

The Director reported that !^ Casner of Ropes, Gray, Best, Coolidge & 
Rugg would submit to the Court this same day a petition to allow the special 
administrators to pay Mr Joseph Schneider, attorney in the case of VAN WART vs 
DEFEERARI, airi to pay for the funeral expenses of Mr Deferrari. 



I 



re 




The Director stated that bids received on June 28 at 12 noon had been publiclv 
opened arx3 read for the work in the new basement reading room to fonn part of the new 
Open Shelf Department. The bids received are as follows: 



M, SpineUi & Sons Co., Inc. 

79 Milk Street 

Boston 

C. C. Temple 

729 Boylston Street 

Boston 

Piper Brothers J Inc. 
^80 Massachusetts Avenue 
Cambridge 

Beacon Construction Company 

102 Hano Street 

Boston 

Poley-Abrams 
2 Elm Place 
Brookline 

Kirkland Construction Company 

215 Bent Street 

Cambridge 

John F. Griffin Company 
238 Main Street 
Cambridge 



Bid 
$143,000. 



ii3,280. 



h3,686. 



Uli,212. 



UU,i;80. 



i;6,2l5. 



16,665. 



Alternate B. 



$U00. 



362. 



329. 



329. 



329. 



500. 



5oU. 



TOTAL 



$Ii3,U00. 



U3,6U2. 



i4ii,oi5. 



U;,5U1. 



Ui, 809. 



U6,715. 



U7,189. 



I 



I 



The Director suggested that the Board consider the possibility of making 
an inspection trip to several of the larger library buildjjigs constructed in 
recent years as an aid in making plans for the enlargement of the Central Libraiy 
buildinL such an inspection trip to include Princeton, Baltimore, Cleveland, 
Detroit and Toledo. He stated that the expense of such a trip was a proper charge 
against the Benton Building Fund. The Director was instructed to make plans for 
such a trip during the week of August 21st, 

The Director brought to the attention of the Board the possibility of 
securing federal funds on loan without interest for e^qDense of drawing up plans 
for public building construction. 

T^he Board then turned to appointment of an Examining Committee. They re- 
appointed to the Examining Committee for 1950-51 the following individuals: 



O 



I 



The director recorranended that the contract, including the basic bid plus 
Alternate B. be awarded to the lowest qualified bidder. On motion duly made and 
seconded, it was 

VOTED: that there be awarded to M. Spine Hi ^.- Sons Co., Inc., 79 Milk 

Street, Boston, the lowest qualified bidder in the public bidding, 
the contract for a new basement reading area at the Central Li- 
brary building, Copley Square, as specified in the contract and 
including Alternate B, in the total amount of Forty-three thousand 
four hundred dollars ($li3,U00.). 

The Board then gave consideration to the matter of the selection of the site 
for the proposed branch library in the Egleston Square area. The Director reported 
the receipt of an offer from Mr Richard S. Jacobson on behalf of his mother to rent 
or sell property owr^d by her in that area for the proposed branch library. The 
Board was of the opinion that the aforesaid site was not the best suited for a branch 
library. The Director was requested to secure data concerning the several sites in- 
spected that same day by the members of the Board. 



I 



Mr Edgar P. Benjamin 

Dr Morton S. Berk 

Mrs Alice Dixon Bond 

Mr Krickel K. Carrick 

Mr H. Daland Chandler 

Rev. William J. Daly 

Mr Frank S. Deland 

Mr George J. Devlin 

Mrs Leo P. Doherty 

Dr Albert Shrenfried 

Mrs Frederick S. Goodwin 

Mr William F. A. Graham 

^!rs Vincent L, Greene 

Mr John Griffin 

Mrs Robert Homans 

Mrs Francis T. Jantzen 

Vei:^^ Rev. miliam L. Keleher, S.J 

Hon. Jacob Lewi ton 



Mr Daniel J. Lyne 

Mr John F. McAuliffe 

Mrs 'Thomas H. Mahony 

Miss Mary E. Murray 

Mr John J. O'Neill 

Mr William Stanley Parker 

Mrs Thomas Raia 

Dr Harry A. Savitz 

Mr Roger L. Scaife 

Mrs Joseph Schneider 

Mr Samuel P. Sears 

Mrs Benjamin M. Siegel 

Rev. Cornelius T. H. Sherlock 

Mrs Donald C. Starr 

Mr Samuel Stern 

Mrs Dorothy G. Wayman 

Mr Walter Muir WhitehiU 

Mr Rudolph H. V/yner 



M 



I 



They added to the Committee the following individuals: 

Mrs John T. Bottomley 
Mr Donald T. Clark 
Mrs Joseph D. Hurley 
Mr Edward E. Kuypers 
Mrs Lois D. McCoy 
Mr Arthur J. McEachem 
Mr Stewart Mitchell 
Mr William P. Nelson 
Mrs Abner R. Sis son 
Mr Vernon D. Tate 
Mr Michael J. Walsh 

The Director stated that there was further business that should come 
before the Board prior to the resuirption of regular meetings in the fall. It 
was agreed that a special meeUng of the Board would be held on Thursday, July 27, 
at 3:00 o'clock p.m. ^ - tl f) li 

Dissolved: rJX..^At<A&\ fj /6MtJ9^^^^M^/^ 




Clerk 



18 



In Board of Trustees 
Friday, 22 September 1950 

A regular meeting of the Administrative Agency was held in the Trustees Room 
at 3:U5 o'clock p.m. 

Present: Messrs Biaxton, Donahue, Friedman, Lord and Masterson, Trustees j 
Mr Milton "5. Lord, Director, and Librarian; Mr John J. Connolly, Assistant to the 
Director, and Chief Executive Officer; and Miss Elizabeth B. Brockunier, Cleric. 

The President, Judge Donahue, in the chair. 

The minutes of the special meetings of July 27, July 26 and August 3, 19^0 
as presented were approved. 

During the month of June 19^0, following approval by the Director and in 
accordance with the authority delegated to hdjm. by the Trustees, payment of bills was 
authorised in the following amounts: chargeable to Personal Service in the amount 
of $165,215.37, to Library Services in the amount of $7,66U.05, to Equipment in the 
amount of kl5,628.22 (including $13,03li.90 for Books), to Supplies in the amount of 
$3,859.^6, to Materials in the amount of $2,732.23, making a total chargeable to the 
General Appropriation in the amoiuit of $195,099.33; chargeable to IVust Funds Income 
in the amount of $5,978.67; and chargeable to Gifts for Immediate use in the amount 
of $12.92. 

During the month of July 1950, following approval, by the Director and in 
accordance with the authority delegated to him by the Trustees, payment of bills 
was authorized in the following amounts: chargeable to Personal Service in the 
amount of $161,891.52, to Library Services in the amount of $1|,295.56, to Equip- 
ment in the amount of $11,058.32 (including $8,b66.11 for Books), to Supplies in 
the amount of $3,137.33, and to Materials in the amount of $1,353*56, making a 
total ch?irgeable to the General Appropriation in the amount of {pl8l, 736.29; charge- 
able to Trust Funds Income in the amount of $2,855.98; chargeable to Gifts for Immediate 
Use in the amount of $2U.6l; and chargeable to Special Appropriations (Construction 
of Buildings and Original Furnishings Thereof) in the amount of $UU.50. 

During the month of August 1950, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, payment o^' nills was 
authorized in the following amounts: chargeable to Personal Service in the amount of 
$198,862.89, to Library Services in the amount of $U,865.h7, to Equipment in the 
amount of :?10,265.Ii2 (including $9,170.25 for Books), to Supplies in the amount of 
$1,U83.57, and to Materials in the amount of $l,3U2.2ii, making a total chargeable 
to the General Appropriation in the amount of ip2l6,8l9.59; chargeable to Gifts for 
Impediate Use in the amount of $112.55; and chargeable to Trust Funds income in the 
amount of $2,1429.88. 

During the period May 29 - June 30, 1950, following ^proval by the Director 
ar«3 in accordance with the authority delegated to him by the Trustees, expenditures 
for services and supplies were authorized in the following amounts: chargeable to 
Library Services in the amount of $13,121,114; to Equipment in the amount of $2,692.71; 
to Supplies in the amount of $6,901.85; and chargeable to Materials in the amount of 
$1,760.60. 



I 



19 



( 



CO 

CM 



i 



I 



During the period July 3 - August h, 1950, following approval by the 
Director and in accordance with the authority delegated to him by the Trustees, 
expenditures for services and si:^plies were authorized in the following amounts: 
charr^eable to Library Services in the amount of $10,673.65; to Equipment in the 
amount of $767.71; to Supplies in the amount of $1,639.10; and chargeable to 
Materials in the amount of $1,865.63. 

During the period August 7 - September 1, 1950, follo\dJig approval by the 
Director and in accordance with the authority delegated to him by the Trustees, 
expenditures for services and supplies were authorized in the following amounts: 
chargeable to Library Services in the amount of $10,179.02; to Equipment in the 
amount of $755. 6U; to Supplies in the amount of $6l6.98; and chargeable to Materials 
in the amount of $8lli.53. 

The Director reported further that during the months of June - September 
1950, following approval by the Director and in accordance with the authority 
delegated to him by the Trustees: 

1, Rosigiations were accepted as follows: 

Professional Library Service 

Ruth Ricemn, Children's Librarian, effective 20 July 1950 

Sub-Professional Library Service 

Leonie M. Sheehan, Assistant, effective 6 September 1950 

Clerical Ser'd.cc 

Paia W. Sweeney, Clpric and Messenger, effective 15 September 1950 
Walter H. Thorpe, Shipper's Assistant, effective 5 August 1950 

2. Appointments to the permanent Service were or are to be made as follows: 

Bibliothecal Service, Professional Library Service 

Margaret F. Filbum, Assistant, effective 27 September 1950 
G. Elizabeth Fitzgerald, Assistant, effective 27 September 1950 
Laura W. Nitchie, Assistant, effective 27 September 1950 
Helen G. Pappas, Assistant, effective 27 September 1950 
Icabella Pennampede, Assistajit, effective 27 September 1950 
Ix)uis Rains, Assistant, effective 27 September 1950 

Sub-Professional Library Service 

Thomas P. Garras, Assistant, effective 27 September 1950 
Fannie W. Chung, Assistant, effective 27 September 1950 
Barbara Dj'-dek, Assistant, effective 27 September 1950 
Mary Gelsomini, '^/^rif^tant, effective 27 September 1950 
Eleanora F. Goolkasian, Assistant, effective 27 September 1950 
Clair«^ S^mderson Grushey, Assistant, effective 27 September 1950 
Josephine Kelley, Assistant, effective 27 September 1950 
Katherine LaBonte, Assistant, effective 27 September 1950 
Arthur L. Lindsay, Assistant, effective 27 Sf^tember 1950 
Mary E. Lyons, Assistant, effective 27 September 1950 
Marie McCarthy, Assistant, effective 27 September 1950 
Patricia McDonough, Assistant, effective 27 September 1950 
Ruth E, McNamee, Assistant, effective 27 September 1950 
Helen F. Maguire, Assistant, effective 27 September 1950 



^^Si^-T1»F- 



20 



Sub-Professional Libr??ry Service - continued 

Isabel Hartino, Assistant, effective 2? September 19$0 
Ethel 0»Brien, Assistant, effective 2? September 195^0 
Rhoda 0»Donnell, Assistant, effective 27 September 19^0 
Barbara Rogovin, Assistant, effective 27 September 19?0 
Paul Smith, Assistant, effective 27 September 1950 
Patricia F, Taylor, Assistant, effective 27 September 1950 
Patricia Tuley, Assistant, effective 27 September 3 9^0 
Jean Watson, Assistant, effective 27 September 19^0 

Clerical and Mechanical Services, Mechanical Service 
Timothy D, Cotter, VJatchman, effective h July 1950 
Clifford L. Fay, Junior Building Custodian, effective 15^ September 1950 

3, Grade increases in remuneration were granted by reason of certification 
for study corrpleted in accredited educational institutions as follows: 

Vanda B. Cariani, Assistant, from $3200, to $3300., effective 

1 September 1950 
Halter R. Curley, Probationary Assistant, from $;^900. to $2950. 

effective 1 September 1950 
M, Dorothy Ekstrom, Assistant, from $2550. to $2600., effective 

1 February 1950 
Katherine W. Jaffe, Probationary Assistant, from $?750. to $2800., 

effective 1 September 19'^'^ 
Helen G. Pappas, Probationaiy Assistant, from $3l50. to $3200., 

effective 1 September 1950 
Isabella G. Pennampede, Probationary Assistant, from $2950. to $3000., 

effective 1 February 1950 
Joan J. Pollard, Probationary Assistant, from $2650. to ^i2700., 

effective 1 September 1950 

h» Grade increases in nariune ration are to be made as of 27 September 1950 
as follows: 

(Schedules AA and BB as presented at meeting) 

In accordance with the policy of the Board in the matter of signing pscrrolls, 
on motion duly made and seconded it was 

VOTED: that in accordance wJth the provisions of section 22 of chapter 3 
of the Revised Ordinances of 1925 Milton E. Lord, Director, and 
Librarian, or upon his delegation John J. Connol3y, Assistant to 
the Director and Chief Executive Officer, or Elizabeth B. 
Brockunier, Assistant to the Director and Clerk of the Corporation,, 
be and hereby is authorised to sign the payrolls of the Library'- in 
representation of the Trustees for a period not to exceed four 
weeks from 25 September 1950. 

Circular Letters from the Mayor *s Office were read and ordered placed on file 
as follows: 

August 1 and as corrected under date of August 3 - granting leave of absence 
mthout loss of pay to employees tiio are duly accredited delegates 
to the Massachusetts State Federation of Labor Conventions to attend 
its convention in Springfield, Massachusetts, weeK ending August 11 j 



I 



I 



I 



CO 

o 



11 



I 



21 

August i; granting leave of absence without loss of pay to employees who 

are delegates and alternates of the Army and Navy Legion of Valor 
to attend its National Convention in Boston, August 6-9 inclusive; 

September 6 (Circular Letter no. 26) - granting leave of absence without 
loss of pay to employees who are of the Jewish faith for the 
observance of the Jewish holida^'-s, September 12-13 and 
September 21. 

The Director announced the receipt under date of September 1, 1950 of 
a further gift from Mrs Ida S. Feinberg in memory of her husband. On motion duly 
made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Riblic Librajy of the City of Boston the generous gift of 
Mrs Ida S, Feinberg, in menory of her late husband, Mr Elihu T. 
Feinberg, of the sum of twenty-five dollars ($25.) to be ex- 
pended for the purchase of reference books for the Print Depart- 
ment. 

and it was further 
VOTED: that a formal, expression of appreciation of the Board for this 
gift be sent to Mrs Ida S, Feinberg. 

The Director announced the receipt of a gift from Mrs Charles E. Heil 
and Mr Hiram C. Merrill. On motion duly made an^ seconded it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston the generous gift of 
Mrs Charles E, Heil and Mr Hiram C. Merrill of a collection of 
ninety-eight etchings by the late Charles E, Heil, to form 
"The Charles E. Heil Memorial Collection" in the Print Department, 

and it was further 

VOTED: that a formal expression of aijpreciation of the Board for this 
gift be sent to Mrs Charles E. Heil and Mr Hiram C. Merrill. 

The Director announced the receipt of a further gift from Mr Albert H. 
Wiggin. On motion duly made and seconded it was 

VOTED: that there be and hereby is accepted with deep appreciation by 
the Trustees of the Public Library of the City of Boston the 
generous gift of Mr Albert H. \ittggin of twenty-two items, to be 
added to the Albert H. Wiggin Collection of Prints, Drawings, 
and Books in the Boston Public Library, as folDows; 

Jean-Louis Forain I9 drawings 

Muirhead Bone "The Dry Dock, Glasgow*', second state 

Muirhead Bone "Building", sixth state 

Frederick L. Griggs "Sellinger", third state 

and it -j^as f U2*ther 
VOTED: that a formal expression of €^preciation of the Board for 
this gift be sent to Mr Albert H. Wiggin. 



22 



The Director reported that at the next meeting of the Board there would be 
submitted for consideration recommendations for promotional appointments to fill 
vacancies which were announced to the staff in July and August 19^0 . The Director 
stated that in three cases there have been vacancies in the position of Department 
Head for a twelve-week period and under the policy of the Trustees appointment of 
an Assistant-in-Charge in each unit should now take place, effective as of the end of 
the twelve-week period. 

On motion duly made and seconded it was 

VOTED: that Evelyn G. Green, First Assistant, be paid at the rate of 

$3900. per annum for the period of her service as Assistant-in- 
Gharge, effective $ June 1950 • 



I 



and 

VOTED: 



that Charles L. Higgins, First Assistant, be paid at the rate of 
$3900. per annum for the period of his service as Assistant-in- 
Charge, effective 23 August 19^0. 
and further 

VOTED: that Evelyn B. Harden, Children's Librarian, be paid at the rate 
of $3900. per annum for the period of her service as Assistant- 
in-Charge, effective 28 August 19^0. 

The Board expressed an interest in the examination procedures for establishing 
an eligible list of candidates for employment. The Director was requested to furnish 
the Board with data on the examination scheduled to be given in October. 

The Director called to the attention of the Board that there was stiDl under 
discussion with the City Auditor and a representative of the Law Department the 
matter of the method of payment of hourly rates and of overtime, that the City 
Auditor had ruled that the rate of pay for overtime would have to be on the basis of 
setting the individual's rate on a UO hour work week basis rather than the actual 
work week worked, as had been the practice used by the Library in computing overtime 
of an individual in the Library. He sLated that at a conference tiie City Auditor 
had expressed the opinion that a method of achieving a solution would be to take 
advantage of the provision in the Act whereby the municipality accepting the Act 
could also make exceptions to its provisions and that accordingly the Mayor had been 
requested to bring the matter of such an exception for the Library before the City 
Council, rie stated that the Mayor had done so and subsequently the City Council had 
had a hearing in the matter at which there had been represented the various staff 
organisation groups of the Library and woricing groups that would be affected by a 
change in the method of ccsnputing overtime, and in addition the Law Department of the 
City. He stated that tlie members of the City Council had questioned as to whether the 
matter was not an administrative one and had tabled the Mayor's communication, with 
the request that the representatives of the Library, the Law Department and the City 
Auditor confer for the purpose of achieving a mutually satisfactory solution of the 
problem. He stated that the aforesaid conference had been held and as a result of 
which the ^ity Auditor agrp?ed to draw up a statement of the procedure to be followed 
in the computation of overtime in the Library Department. The Director stated that 
this statement had now been received from the City Auditor, that the City Auditor 
has agreed that the Sunday Service arrangements were to remain intact for the Biblio- 
thecal Service, that the Library should continue to use as the basis for overtime 
rates the normal v/ork week of the em-ployees but that, however, the Liurary would 
have to conform to the practice elsewhere in tlie City regarding the payment of over- 
time as follows: that overtime rates based on time and one half will be paid to in- 
dividuals working in excess of their normal working daj^ period and strai^^t time for 
work on a week day other than their regular week day working schedule. He stated that 
the City Council was to be informed that the problem is being solved through adminis- 
trative action which is to be worked out jointly. 



I 



I 



23 



o 

IN 



I 



I 



The Director reported that he had received a request under date of 
September 8, 19^0 from Colonel Chester A. Furbish, State Director for Selective 
Service, for the use of the Lecture Hall, East Boston Branch Library for local 
Draft Board Headquarters. He recommended the granting of the request. The 
Board concurred. 

The Director stated that he had received a request througii the Mayor's 
Office from City Councillor George T. Lanigan that the Trustees consider the 
opening of a reading room in the quarters formerly occupied by the Tyler Street 
Branch Liorary which had recently been vacated by the Welfare Department. 

The Director brought to the attention of the Board the natter of the 
continuance of a branch libranr in the temporary quarters housing the Neponset 
Branch Library. 

The Board deferred consideration of the aforesaid branch libraries until 
the next meeting. 

The Director recomm.ended that an extension of time to November 1 be 
granted to White Klectric Company, 381 Dudley Street, Roxbury, Massachusetts, 
contractor for lighting improvement work. 

The Board approved the extension of the contract to November 1. 

The ^ar'^ctor reported in the status of progress on the work of the new 
quarters for the nr»en SheK Department in the Central Library building. 

He stated that he had m.ade inqtiir^^ concerning the source of the furniture 
seen by the Trustees and himself in the new Benjaidn Franklin Branch Library in 
Detroit during the course of a recent visit by 3 of the Trustees to other li- 
braries and that it would seem that this furniture iTdght be secured at a much 
lesser cost than the furniture originally contemplated for use in the Open Shelf 
Department. He stated further that the Library had been informed that delivery 
would tal:e 3 months from the placing of tne order. 

The Director reported in the matter of the construction of the Adams 
Street Branch Library that he had within the week inspected the premises, that 
the interior walls had been painted and the exterior walls were in process of 
being painted. 

The Director reportec? that he had received a request for a resetting by 
straightening of the boundary'- line along the Adams Street Branch Libraiy property 
from Anthony J. Seminara, one of the owners from whom the property had been pur- 
chased. 

The Director stated that the resetting of the boundary would interfere 
in no way mth the Library and recommended that it be done. The Director was 
requested to proceed with the preliminary negotiations for effecting such an 
exchange and report back to the Board. 

The Assistant to the Director and Chief Executive Officer reported that 
ife had received a request from the landlord of the Orient Heights Branch Library 
quarters for an increase in rent from the present rent of $14,000. \jq $U,800. He 
pointed out that in 19li74i8 \^ had increased the rent for this building from 
$2,800. - $3,600., that the following year we had increased it by :4i00. and that 
the landlord was now asking a further increase from us in view of his increased 
taxes and expenses. The Assistant to the Director and Chief Kxecutdve Officer 
reported that the increase in taxes for the current year ajnounted to ^I2ii. The 
Board agreed that the Library should offer to pay to the landlord of the Orient 
Heights Branch Library quarters an increase in rent to the amount of his increase 
in taxes, namely ^pl2h* per annum. 



24 



25 



I 



The Assistant to the Director and Chief Executive Officer reported that the 
Blue Hill Evangelical Society had written further in connection with its offer to 
sell to the Library the property housing the Pliillips Brooks Branch Library stating 
that co'Jirt action would be necessary in terms of the deed and acceptance of gift to 
clear its right to sell to the Trustees of the Library with the understanding that 
the aforesaid Trustees accept the restrictions of the original deed. He stated that, 
in terms of the deed and acceptance of gift, the property could never be used for any 
other r^urpose than that of a free reading rooia and public library. Before proceeding 
with further consideration of possible purchase, the Trustees requested that there be 
secured for their information a copy of the original deed and acceptance of gift so 
that they might inform themselves as to the restrictions on use set forth therein. 

The Board then turned to consideration of tlie choice of a site for a branch 
library- in the Epleston Sauare area. The Director pointed out that the site on 
Schoof Street opposite Arcadia Street is assessed for $12,200., an amount which is 
not out of proportion to that paid for branch librar," sites elsewhere in the City. The 
Director was requested to present a scale drawing of the several lots under consideration. 

The Director tarou^^ht to the attention of the Board a communication from His 
Honor Mavor John B. Hynes, requesting the submission by all departments of the City 
of a six year capital budget. The Director was requested to reply in general terms 
that the Library has need of the following: enlar^^ement of the Central hihrary build- 
ing, replacement of certain branch libraries now housed in rented quarters, erection 
of ^branch libraries in areas that have long sought such provision. 

The Director stated that we were making progress on the lighting survey of 
the system and that he would have a further report to make at a subsequent meeting. 

The director brought to the attention of the Board the matter of safeguarding 
the Library's rare books, prints and other treasures in connection with the Civil 
Defense Program, stating that in the preceding war the Library had made arrangements 
at considerable expense to protect its rarest items. 

The Director was requested to ascertain what steps were being taken elsewhere 
such as by the New York Public Librai-y to protect their treasures. 

The Assistant to the Director and Chief Executive Officer reported furtiier in 
the matter of the possibility of a hookup connection with outside watchmen or police 
for fire protection in the Central Library building. He stated that there were two 
systems currently in use, the American District Telerraph Gonpany (A.D.T.) arK3 the 
General Alarm Corporation. He stated that both have been favorably recommended by 
users but that the General Alarm offered a dual protection for both watchman failure 
and fire signal in every box whereas A.D.T. had its watchman failure signal only in 
every 10th box and would have to install an entirely separate box ^stem for fire 
protection. 

The Assistant to the Director and Chief Executive Officer was requested to 
include in the budget for 19^1 funds for the installation of such a fire and watch- 
man protection system. 

The Director reported to the Board in the matter of putting tiirougii the con- 
templated arrangements for the installation of the Young People's Room in the quarters 
presently housing the Book Purchasing Departinent, poinUng out that until there c^ 
be moved outside the Central Library building some non-public service departments, it 
lall be irr^ossible to move the Book Purchasing Department. He pointed out that thB 



I 



CO 

o 



t 



I 



I 



I 



Printing and Binding Departments could well be placed in quarters outside the 
Central Library building so that their area might be converted to book stack 
storage. The matter of moving other departments such as the Book Preparation 
Department or the Book Purchasing Department outside the Central Library was 
discussed briefly. No action was taken. 

The Director brought to the attention of the Board the appointment of a 
Legislative Recess Commission on the charter of the City of Boston, stating that 
on February 1, 19^1 a report was to be made in terms of a compilation of existing 
legislative action relating to the City of Boston, this initial corpilation of 
existing law having been brought together by Mr William H. Kerr of the Law 
Department of the City of Boston, and that he understood that it was contemplated 
in the proposed new charter to remove from the Acts of Incorporation of the 
Trustees those powers having to do with the administration of the Library in 
behalf of the City of Boston. He stated that Mr Kerr had indicated to him 
that a first rouf^ draft would be ready on December 1 for submission to the 
city departments affected by the legislation. The Director pointed out that 
the Trustees would need to give careful consideration to changes such as those 
mentioned above in relation to their powers of administration of the Library. 

The Director stated that there shortly would be sent out invitations to 
the individuals who woiad be chosen to serve on the Examining Committee for 19^0- 
51. As requested by the Board, he presented names on individuals occupying key 
positions in the personnel field in Boston for consideration for appointnient to 
the Committee. The Director vxas requested to approach the following with a view 
to their serving on the 195^0-^1 Examining Committee: Mr Edward E. Kuypers, 
Mrs Lois D, McCoy, Mr Arthur J. McEachern, and Mr William P. Nelson. 

!^ Friedman brought to the attention of the Board that it might be well 
for the Trustees to arrange to visit the new library of the Massachusetts Institute 
of Technology and Lament Library at Harvard before beginning to formulate any 
fT^rieral plans for the building of an addition to the Central Library, It was 
agreed that the Director would make arrangements for such a visit by the Trustees. 

The Director reported that there were enough additional matters of 
business to come before the Board to have a further business meeting on the 
date of the next stated meeting, namely October 6, 1950, and that the second 
meeting in the month of October would meet to be devoted to a discussion of 
the budget to be submitted on behalf of the Library for the year 1951. 



f j Clerk 



In Board of Trustees 
Friday, 6 October 19^0 



A regular meeting of the Administrative Agency was held in the Trustees 
Room at 3:U5 o'clock p.m. 

Present: Messrs Buxton, Donahue, Friedm^i, Lord, and Masterson, Trustees j 
Mr Milton E. Lord, Director, and Librarian^ Mr John J. Connolly, Assistant to the 
Director, and Chief Executive Officerj and Miss Elizabeth B. Brockunier, Cleric. 



2^ 



27 



The President, J-dse Donahue, in the chair. 

The T^irector reported that durinp. the month of ^^P^f ^f , ^^^^^ /^^^^^l, 
.r^n^nv^l hi the Director and in accordance with the authority delegated to horn t^ 
thr?rfstees mS of Slls was authorized in the following amounts: dhargeable 
to pIrsonSseS in the amount of ^^^7,^^2.12, to Library Services in the amount 
n? ^6 6^8 70^ ^.nuipment in the amount of $^,U85.76, to Supplies in the amount of 
$L'^^6l6 to laterals in the amount of ^^1,327.62 (including .pU,596.38 ^or Books) 
mak'in. a total chargeable to the General Appropriation xn the an ount of ,172,561.36, 
and chargeable to Trust Fuiv3s Income in the amount of vl,?li4.ou. 

The Dir-ctor reported further that during the month of September 19^0, f oUow- 
inc. aDprovIl b^the Oir^ctor and in accordance with the authority delegated to h.m by 
the' S:es,'^e:ienditures for services and supplies were authorize xn ^e f ol^^^^^^^ 
amounts: chargeable to Library Services m the amount ^^^.^^^^^^O^^, ^^.^^^^ -^n 

the amount of $897.60; to Supplies in the amount of i;>l, 352.305 and chargeable to 
Materials in the amount of $1,929 •62, 

The director reported further that during the month of September 1950, in 
accordance with the authority delegated to him by the Trustees, the following changes 
in personnel and remuneration had been approved: 

Deaths were announced as follows: Blanche Treiber, Unclassified 
Assistant, on 27 September 1950. 

Retirements vrere processed as follows: Margaret T. O'Connell, 
Cleaner, 3u51dinps Department, effective 31 J'^ly 1950. 
^nnointments to the penrianent service were or are to be made as 
follows: Pibl iothecal ^Service, Professional Li brp.ry Service: ^ 
Marion E. Flaherty, Assistant, effective 11 October 19b0; Clerical 
and T:ochanica3, Services, Clerical Ser^rjce : Arthur J. Burke, Junior 
Building Custodian, effective 5 October l950. 

In accordance with the policy of the Board in the matter of delegation of 
the signing of payrolls, on motion duly made and seconded it was 

VOTED* that in accordance with the provisions of section 22 of chapter 3 
of the Revised Ordinances of 1925 Milton E, Lord, Director, and 
Librarian, or upon his delegation John J. Connolly, Assistant t( 
the Director, and Chief Executive Officer, cr Elizabeth ". 
Brockunier, Assistant to the Director, and Clm-k r.f the Corporrtion, 
be and hereb>^ is auth^H-ed to sign "ttie payrolls of th- Library 
in repre-.entat?^r. nf the Trustees for a period not to exceed four 
weeks from 9 '^^■»oVer 1950, 

\ Oirrular Letter frcn. the Mayor's Office, under date of 22 September 1950, 
c^antinp- leave of absence TOthnn+ loss of p^ to employees ^o are delegatee and 
alternates of the ItalJan-i&iierica^i orld V/ar Veterans of the United States was read 
and ordered placed on file. 

A Circular Letter from the Mayor's Office, under dat^ of 3 October 1950, 
announclnc^ arrannements for th^ conducting of an appeal on behalf of the Associated 
Jewish Charities^ among eiroloyees was reac- ind ordered placed on fnle. 



f 



1. 
2. 

3. 



n 



i 



to 



I 



O 
CM 



I 



I 



I 



The Director presented a communication from the City Council, under date 
of September 2^, 1^50, relative to scheduling an additional bookmobile stop at 
the intersection of Forest Hills and r>len iload in Jamaica Plain. The Director 
was requested to jnform the City Council that the present boolcmobile service could 
not well be expanded to cover additional stops with the use of a single bookmobile. 

The Director reported that the late Mary Antin had requested shortly prior 
to her death that the manuscript of her book From Polotzk to Boston b e given to the 
Boston Public Library and that the manuscript had now been delivered by her sister. 
Miss Rosemary Antin. 

On motion duly made and seconded it was 



VOTED: 



and 

FURTHER 
VOTED: 



that the Trustees accept mth appreciation the manuscript 
of the work From Polotzk to Bost.on given to the Public Li- 
brary of the City of Boston b;,^ the late Mary Antin; 

that there be conveyed to the family of the late Mary Antin 
the deep aj^preciation of the Trustees for her remembrance 
of the Library. 



The Director reported that the Boston Braves Baseball Club had recently 
fiven to the Library approximately four hundred volumes on the subject of base- 
ball, with individual titles in sufficient numbers to distribute among the branch 
libraries. 

The Board requested the Director to make arrangements for a formal ac- 
ceptance^ of this very fine gift. The President agreed to represent the Trustees 
on this occasion. 

On motion duly m.ade and seconded it was 



VOTED: 



and 

FURTHER 
VOTED: 



that the Trustees accept with deep appreciation the gift of 
a collection of books on baseball to the Public Library of 
the City of Boston by the Boston Braves Baseball Club; 



that there be expressed to the members of the Boston Braves 
Baseball Club the great pleasure that the Trustees have in 
their generous gift to the Library, 



The Director brought to the attention of the Board the request of the Boston 
Public Library Enployees' Benefit Association for the use of the Lecttire Hall, 
Teachers Room*, and Young People's Room for a pairby for the employees to be held on 
Saturday evening, December 2, 1950. The request of the Association was granted. 

The Director reported in tJie matter of the recent ruling by the C^ty 
Auditor concerning the payment of overtirie that a conference had been held with 
the several groups that had attended the hearing before the City Council for the 
purpose of e^qslaining the new procedures and that the City Council had indicated 
an interest in the effect of the new procedures on the anployees. 

He stated that a study had been made of the amounts of overtime pay re- 
ceived )yr eirployees which indicated that an eoccessive amount of overtime was being 
paid in only a few categories of workers and that a further study wotild t« made to 
ascertain the advisability of adding employees to reduce the number of hours of 
overtiiT» service required. 




28r 



The Director presented for the consideration of the Board recornendations of 
individuals to fill vacancies in accordance vdtli the procedure approved by the Board 
for making nromotional appointmenbs. 

He pointed out that in the appointnent to the position of Branch Librarian he 
was recommendinP- that the nevr appointment to the vacancy at the Jamaxca Plain Branch 
Sbrl^^^-corplished through the transfer of Mr. Geraldine M. Altman the present 
^rS^L^^r^rtt Jeffries Point Branch Library, and that the vacancy thereby created 
It the Jeffries Point Branch Librarjr be filled by an appointment from the eligible 
list of candidates for the position of Branch Librarian, and that the vacancy m the 
position of Chief of Open Shelf Department be filled by the transfer of Mrs brace B. 
Loughlin, Chief of the Branch Issue Department, mth the resulting vacancy m tjie 
latter position to be filled by subsequent action. ^ ^ .^ 

Followinc disf-ussion, on motion duly made and seconded it was 

Div ision of Home Rpadinp and "ommunity Services 

that G^-raldine M. Altman be appointed B ranch Librarian, Jamaica 
Plain Branch Library, in the Division of Home Readin- and Com- 
SSTtTServices, at $hlOO. per annum, effective 1 November \9bOi 

that Evelyn Levy be appointed Branch Librarian^ Jp ffri^^s Point 
Branc h Library , in the division of Home Reading and Community 
Services, at $3900 . per annum, effective 1 November 19^0; 

that 15velyn B. Harden be appointed Hookmopjle Librarian , in the 
Division of Home Reading and Commiuiity Services, at .,>3900. per 
annum, effective 1 November 1950; 

that Grace B. I^uglilin be appointed Chief of the Open Shelf De- 
partment in the Divis^^n of Home Reading and Community Services, 
^T^TOOO. per annum., efiective 1 November 19^0. 

that Etta Lasker be appointed Second Assistant in the Division 
of Home Reading and Community Services, at .'?3500. per annum, 
effective 1 November 1950# 

Division of Reference and Research Services 

that Charles L, Hi^-ins be appointed Chief of tlie General Reference 
Department, in the Divi^on of Reference and R«eearch Services, 
at $3900. per annum, effective 1 November 19^0; 

that Martin F. Waters be appointed First Assistant in the History 
Department , in the Division of Reference and Research Services, 
at r0700. per annum, effective 1 November 19^05 



I 



VOTED: 



and 
VOTED: 



and 

FURTHER 
VOTED: 



and 

FURTHER 

VOTED: 



and 

FURTHER 

VOTED: 



VOTED: 



and 

VOTED: 



and 

FURram 

VOTED: that Rita K, Desaulniers be appointed Second Assistant in the 
Kir stein business Branch , in the Division of Reference and Re- 
search Services, at ^0!?'00. per annum, effective 1 November 19^0. 



I 



c 



I 



I 



I 



I 



Division of Business Operations 



VOTED: 



and 

VOTED: 



that Gerald L. Ball be appointed Chief of the Book Purchasing 
Department in the Division of Business Operations, at ilj3900. 
per annum, effective 1 November 19^0; 

that Harriett V, Mulloy be appointed First Assistant in the 
Book Piirchasing Depar-bnent , in the Division of Business 
Operations, at $3700. per annum, effective 1 November 19?0. 



The lUrector reported that City Councillor Philip \. Tracy had brought 
to his attention the availability of a site for a branch library in the Egleston 
Square area on Amory Street at the foot of School Street. He reported further 
that the assessed valuation of the three lots previously inspected by the members 
of the Board was in the amount of $12,000. The Director was requested to as- 
certain the current market price of the aforesaid three lots. 

Consideration of the renewal of the lease of the terporary quarters 
housing the Neponset Branch Library was deferred. 

The Director brought to the attention of the Board the matter of open- 
ing a reading and study room at Tyler Street, \^rtiere quarters are nov; available. 
It was agreed that the Director should approach the Mayor in the matter, to 
ascertain whether the proposed reading room might not form part of the extended 
school prograjfi of the School Department. 

The Director presented a copy of the trust instrument of gi^"^ o^ "^he pro- 
perty housing the Phillips Brooks Branch Library to the Blue Hdll Evangelical 
Society, as requested by the Board. It was suggested that the Society might be 
approached relative to transferring the property to the Library witii the permis- 
sion of the court, provided the Society was unable to itself maintain the property. 

The Director reported in the matter of safeguarding the Library's rare 
books, prints, and other treasures in connection with the civil defense program 
that the New York Public Library has m^de arrangements to place its treasures in 
the same depository used by it in the last war. The Director was requested to 
consult mth the Mr John F. Stokes, the individual appointed by the Governor to 
head civilian defense measures for the Commonwealth, to ascertain what action is 
being taken relative to institutions in the vicinity. 

The Director reported the need for a fence around ihe grounds of the n'^w 
Adajtis Street Branch Librar^r and some grading of the land. He stated that pro- 
vision for this had not been made in the contract and recommended an addition to 
the contract for the erection of the branch library in the amount of $21^25 to pro- 
vide for a standard type woven wire fence and grading. 

On motion duly made and seconded it was 

VOTED: that the President be authorized to approve an addition in 

the amount of Twenty-four hundred twenty-five dollars ($2li25«) 
to a contract with John F. Griffin Company, dated 6 April 1950, 
for the erection and conpletion of a branch library building, 
said addition to cover the cost of furnishing a standard type 
vfoven wire fence and filling and seeding of grounds surrounding 



the 



Dissolved : 




li linfitiL^^,AJLtu 



Clerk 




In Board of Trustees 
Friday, 20 October 19^0 

A regular meeting of the Administrative Agency was held at 6:25 o'clock p.m. 

Present-: Messrs Donahue, Friedman, Lord and Masterson, Trustees; Mr Ml ton E. 
Lord, Director, and Librarian 5 Hp John J. Connolly, Assistant to the Director, and 
Chief Executive Officer; and Miss Eli^.abeth B. Brockunier, Clerk. 

The President, Judge Donahue, in the chair. 

The Director reported that at twelve noon, October 3> there had been publicly 
opened and read proposals for certain painting and painter^ work at Brighton and 
Parker Hill Branch Libraries as follows: 



U 



I 



I 



R, Van Putten and Sons 
735 Eyde Park Avenue 
Rosljjidale, Mass. 

H. Piken and Company 
20 Pemberton Square 
Boston, Mass. 

John T. Bradley 

1357 Washington Street 

V/est Newton, Mass. 

John 3, Ahem 

75 Altanont Avenue 

Melrose, Mass. 

Nicholas Bello 
91 Florida Street 
Dorchester, Mass. 

Albert B. Hewlett Oo^any 
110 VTorc ester Street 
Boston, Mass. 

^, L, Blake Painting Ccnpany 
69 Arc! ale Street 
Hosllndale, Mass, 



Brighton 



$1,990. 



2,310. 



2,305. 



3,318. 



U,200. 



It,027. 



Parker Hill 



$l,7i40. 



No bid 



2,3li0. 



2,538. 



3,216. 



3,670. 



3,B78. 



Ii,7h0. 



Total 



$3,730. 



U,680. 



5,1U3. 



6,53U. 



7,870. 



7,905. 



Ii,7l;0. 



o 



I 



I 



On recownendation made by the Direntor, on motion duly made by Mr Friedman and 
seconded by Fath*=r lord it vras 

VOTED: ihst ther« bo awarded to R. Van Putten and Sons, 735 Hyde Park 
Avenue, itoslindale, the lowest qualified bidder in the public 
bidding, the contract for certain painting and painters* -WDrk 
at the Brixton Branch Library and the Parker Hill Branch Li- 
brary as set fojrbh in the specifications in the contract, in 
the totaD ^Donnt of Three thousand seven hundred and thirty 
dollars (4^3,730.). 



Dissolved: 




f^ li^trctkiM,yU\^ 



Clerk 



I 



I 



In t3oard of Trustees 
Friday, 3 November 1950 



A regular meeting of the Trustees of the Public Library as an Administra- 
tive Agency was held in the Trustees Room at 3:U5 o» clock p.m. 

Present: Messrs Buxton, Friedman, Loi^, and Masterscn, Trustees; Mr Miiton 
E. Ijord, Director, and Librarian; Mr John J. Connolly, Assistant to the Director, 
and Chief Executive Officer; and Miss" Elizabeth B. Brockunier, Clerk of the 
Trustees, and Assistant to the Director. 

The Vice President, I4r Friedman, in the chair. 

The Vice President reported that the President had requested that there / 
be deferred consideration of the budget estimates to be submitted for 1951 and 
that there be called a special meeting of the Board at wliich the aforesaid budget 
estimates and the status of the settlement of the John Deferrari estate would be 
considered. It vias agreed that a special meeting would be held at yMS p.m., 
November 10. 

The minutes of the meetings of the Trustees as an Administrative Agency 
held on September 22, October 6, and October 20, 1950 were ^proved after certain 
cprrections had been made therein. 

During the month of October 1950, following approval by the Director and 
in accordance'^with the authority delegated to him by the Trustees, payment of 
bills was authorized in the following amounts: chargeable to Personal Services 
in the amount of $202, 325. UO, to Contractual Services in the amount of $U,907.33, 
to ?:quipment in the amount of $18,96U.26 (including $18,150.91 for Books), to 
Supplies in the amount of $89li.66, to Materials in the amount of $2,573*83, making 
a total chargeable to the General Appropriation in the amount of $230, 565. U9; also 
chargeable to Trust Funds Income in the amount of $1,91); .SO; and chargeable to 
Gifts for Imnediate Use in the amount of $6.93« 

During the month of October 1950, follomng approval by the Director and 
in accordance'with the authority delegated to him by the Trustees, expenditures 
for services and supplies were authorized in the following amounts: chargeable 
to Contractual Services in the amount of $13, 55^! •735 "to Equipment in the amount 
of $252.29; to Supplies in the amount of $1,289.68; to Materials in the amount of 
$1,821.5U. 

For -the period of September 22-30, 195U the Director made the following 
report on personnel: 



1, Retirements: 



2. Deaths: 



Margaret T. O'Connell, Cleaner, Buildings Department, 
Division of Business Operations, as of July 31, 1950. 
Blanche E. Treiber, Unclassified ^Assistant, in the 
Sub-Professional Library Service^ 



For the month of October 1950 the Director mad® the following report on 
personnel: 

1, Resignations: Victoria V. Cronin, Assistant in the Sub-Professional 

Library Service, effective October 16, 1950. 



n 



3i 






In accordance with the policy of the Board in the matter of delegation of the 
signing of payrolls, on motion duly made and seconded it was 

VOTED: that in accordance with the provisions of section 22 of chapter 3 
of the Revised Ordinances of 192^ Milton E. Lord, Director, and 
Librarian, or upon his delegation John J, Connolly, Assistant to 
the Director, and Cliief Executive Officer, or Elizabeth B, 
Brockunier, Assistant to the Director and Clerk of the Corporation, 
be and hereby is authorized to sign the payrolls of the Library in 
representation of the Trustees for a period not to exceed four weeks 
from 6 November 19^0 • 

Circular Letter No. 28 from the Mayor's Office was read and ordered placed 
on file. 

The Director reported receipt of a request from His Honor Mayor John B. H^mes 
for suggestions from the several Departments of the City concerning legislation to 
be submitted to the General Court in 19^1. 

The Director was requested to inquire of the Mayor concerning pension pos- 
sibilities for individuals serving as military substitutes. The Director reported 
that information had now been received that under the Federal Selective Service 
Act of 19U8 as amended by the Federal Selective Service Extension Act of 19^0 leaves 
of absence for militar^r sei'vice nay be granted to members of the staff. He reported 
that the following members of the staff had been granted leave of absence in ac- 
cordance with the above-mentioned authorization: 

Herbert C. Hewes, Unclassified Assistant, as of September 21, 19U6 
Norma E. Dalton, Unclassified Assistant, as of August 18, 19h9 
Lawrence R. Bushoy, Unclassified Assistant, as of August U, 19^0 
MJ-chael J. Venezia, Unclassified Assistant, as of September 20, 19^0 
B. Joseph O'Neil, first Assistant, as of October 9 3 1?^0 

The Director reported receipt of cominunicat- uns from both the men's and women's 
bookbinders \mions requesting that there be called to the attention of the Trustees 
that new wage scales had been agreed upon by the Bookbinders Local No. 16 and the 
Bindery Women's Union No, 56 with the Graphic Arts Institute of Boston and requesting 
that the Trustees put into effect wage increases to conform with the aforesaid 
schedule as follows: 

Bookbinders 



I 



I 



to 

o 



I 



I 



as of September !i, 19^0 
as of March 1, 19^1 
as of June 19^1 

Sewers 
as of September hf 19 $0 
as of March 1, 1951 



$3«00 per week 
2.25 per week 
1.00 per week 



$ .62 per week 
1.86 per week 



The iJirector was requested to inform the aforesaid bookbinders unions that 
a decision in the matter is being held pending the decision of the City as to its 
policy relative to the aforesaid increases. 



I 



I 



The Director reported that the Boston Municipal Research Bureau was to 
fT.ve a Public Service dinner, in recognition of the excellent service rendered 
in many parts of the City's service by its employees. He stated that at that 
dinner awards were to be made to six city erployees for outstanding public service, 
the individuals to be chosen from both the supervisory and the rank and file 
errployee grouns. He stated that the Library had submitted the names of two 
candidates selected by a committee representative of a cross section of the staff 
and that the awards were to be made at the dinner to the six individuals chosen 
by the Mayor's committee. 

The Director announced receipt of an anonymous gift from a member of the 
Board in the amount of $100. to be awarded to a member of the staff for outstand- 
ing service. 

On motion duly made and seconded it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston an anonjTnous gift in 
the amount of $100., to be awarded to a m^nber of the staff 
in recognition of outstanding service. 

The Director presented a request from the Quarter Century- Club for per- 
mission to hold a party on New Year's Day in the Central Library building. The 
Board granted permission to hold the party in the Library building. 

The Director brought to the attention of the Board the request of 
Mr Bertram Druker, landlord of the Orient Heights Branch Library building, for 
a rneetin? mth the Trustees to discuss his recent request for increased rent. 
The Board directed the Assistant to the Director, and Chief Executive Officer 
to confer with Mr Druker and to offer the following terms: 

(1) at the base rate of $liOOO. (the annual rate in the 
m.ost recent lease expiring August 31, 1950)) 

plus (2) an equivalence of the increase in 1950 taxes over 19U9 

taxes (i.e. •^12li.), to be paid in the full amount of $l2i4« 
per annum beginning January 1, 195l> and in 1950 on a 
monthly pro rata basis from September 1, 1950; 

plus (3) any additional increase in taxes in 1951 over 1950; 

with the imderstanding that the "escalator clause" will permit adjustm.ent dmm 
as well as up in the payment of an anount outside of the base rental of sHIiOOO, 
to offset changes up or down in the amount paid for taxes. 

The Director reported that he aiid the Assistant to the IH -sector, and 
Chief Executive Officer had appeared at a meeting before the Mayor's Committee 
on the Finance Conmission' s Survey Reports. He stated that certain recanmenda- 
tions had been made in the aforesaid reports concerning the Library: 

(1) the transfer to other City depart^rients of two functions, 
nrnmly, building maintenance aiid printing and binding| 

(2) the recommendation that the Mayor reqtiest the Trust.ees to institute 
legislation to bring about an enlarged base of sumport for the Library. 




35 



He stated that follovdng the holding of hearings of City Departments the Committee 
i<7as to submit a report to the Mayor and that no action "was required from the Trustees 
at the present time. 

The Director reported that in his behalf the Assistant to the Director, and 
Chief Executive Officer had attended a meeting of Department Heads called by His 
Honor the Mayor, He stated that the Mayor had discussed a number of pending problems 
and then had aiinounced the awards to be given to six city employees by the Boston 
Municipal Research Bureau, had reported the undertaking of a classification of city 
personnel (the Library's bibliothecal -workers are to be excluded from ttiis classifica- 
tion), and had requested the practice of strict econor?^ in departments ?n view of an 
unanticipated reduction in the City's funds to meet operatd^nal expenses. 

The Director reported that on November 2 the Executive Conmittee of the City 
Council had held a hearing on the advisability uf the acceptnace of Chapter 653 of 
the Acts of 19^0, an act relating to the hours of labor of municipal eirployees. He 
stated that, if the legislation is accepted, the hours of work in a work day must 
be performed within a nine-hour period and that any work beyond that nine-hour 
period must be at overtine rate? of pay. 

He reported tiiat those affected in the Library would be Junior building 
Custodi??ns in the branch libraries who have a broken work schedule because of the 
necessity to attend furnaces in the evening* The Assistant to the Director, and 
Chief Executive Officer was requested to report to the Board on the estimated cost 
of such overtime sen''ice. 



I 



I 



C 
CM 



Dissolved: 



<^^f}>(l>,jL^ 



Clerk 



In Board of Trustees 
Friday, 10 November 19^0 

A special mpetin'^ of the Trustees of the Public Librar^^' as an Administrative 
Agency of the City of Boston was held in the Trustees Room at U:30 o'clock p,m. 

Present: Messrs Buxton, Donahue, "n'riedm.an. Lord, and Masterson, Trustees; 
Mr Milton E. Lord, Director, and Librarian^ Mr John J, Connolly, Assistant to the 
Director J ^nd Cbi^f Executive Officer; and Miss Elizabeth B. Brockumer, Clerk of 
the Trustees, and Assistant to the Director. 

The President, Judge Donahue, in the chair. 

The minutes of the meetings of September 22, October 3, October 6, ^r^ 
October 20, as submittpcl were approved. 

In accordance vrith the usual practice of the Trustees in the matter of 
signing payrolls J t was 

VOTED: that in accOT*dance with the provisions of section 22 of chapter 3 
of the Revised Ordinances of 1925 Milton :, T^rd^ Dii^ctor, and 
Librarian, or iroon his delegation John J. '^'-.--o]iy^ kssi'^tB^-^ io 
the Director, and Chief Executive Officer, or HliTiabeth B, 
Brockimier, Assistant to the Director and Clprk of fhe Corpora**.ion, 
be and herebjr ^ s authorised to sign the pajrrolls of the Library in 
representation of the Trustees for a period not to excRod four 
weeks ■f'rofi I3 November 1950* 



I 



I 



I 



I 



The Director reported that there existed a vacancy in the position of 
Chief of the Branch Issue Department because of the transfer of Mrs Grace B. 
Lou^'hl^n to become Chief of the Open Shelf Department and that the filling of 
this position presented a problem. He stated that \he currently separate Branch 
Issue Department and School Issue Department had originally belonged together, 
that they had had to be separated approximately a dozen years ago because of 
lack of space in which to carry on the work together, at which time the School 
Issue Department had been placed outside the Central Library building and gi^'en 
a" separate Chipf of its own. He pointed out (1) that, if v/ithin the next years 
there should be available space so these departments coi.ad again be merged, there 
wotad be two heads for one department, (2) that in the opinion of the Library's 
officers concerned \cith this department none of those at the head of the eligible 
list of candidates can be considered a well -qualified appointee from the point 
of view of demonstrated administrative ability, ar^ (3) that the names of two 
T^dDxdduals with long service in the Department do not come anywiiere near the 
head of the list of eligible candidates under the customary promotional procedures. 

He pointed out that in a similar situation in the case of the Book Stack 
Service an Assistant in Charge had been appointed until such time as there should 
be a change in the status of^that department and tiiat such action might toe taken 
in this case through the appointment of the First Assistant as Assistant in Charge, 

Following discussion, on motion duly made and seconded it i-ms 

VOTED: that Bessie L, Doherty, First Assistant, be paid at the rate 

of $3900 per annum for the period of her service as Assistant- 
in-charge, effective 2U January 1951. 

The Director reported that in advance of the public announcement he had 
been notified that Miss Fanny Goldstein, Branch Librarian, Vest End Branch Library, 
was to receive one of the six awards to be bestoTved upon City of Boston employees 
at the Public Service Dinner being sponsored by the Boston Municipal Research 
Bureau and the Boston Chamber of Commerce on November 15, 1950. 

The Board then took up consideration of budget estimates to be sutmitted 
for 1^^3 . The Director called attention to certain items under consideration, 
i.e., the item for Personal Service at $2,137,^00 which provides for additional 
personnel for the enlarged quarters of the Open Shelf Department, the item of 
$250,000. for books i^ich i s S100,000 greater than aU-owed for 1950, the item of 
^'^0 000 as a ^r^t figure for improvement of lighting until a more definite estimate 
is available from the survey being made by the Boston Edison Compare engineers, 
th9 item of $39,000 for leveling 1:^ re-setting the great ^anite blocks in the 
Blagden Street sidewalk, the item of $15,000. for removal of the Music Department 
to other quarters to allow for the enlargement of the Rare Book Department, ihe 
item of $6,000. for exteiK^ing the public elevator service to the basement floor 
of the new Open Shelf Department quarters, and the item of $10,000, for films, 
statins- that because o^ the prohibitive unit cost to smaU libraries there was 
under consideration a proposal for a regional ooop^rativc project vjhf^r^nhy they 
wotd.d contribute to the cost of films which this Library would administer. 

The Board approved the budget estimates as submitted and the inclusion 
of the several items' reported on by the Director with the reception of the itew 
of $6,000. for extending the public elevator sermce to the biweroent. 




aT 



The Director reported concerning the roof of the Central Library'' building that 
the paper covering would probably last another year, but tliat there are siseable leaks 
in the court arcade. He stated that there had therefore been prepared for subnission 
outside the regular budget estimates an item in the amount of Ip3?6,000. for the re- 
placement of the tile roof and the arcade roof, which, done alone will cost $18, OCX). 

The President stated that he had received a communication from a member of 
the staff, Mr Kamon McDonough, accompanied by copies of correspondence between 
Mr McDonough and certain of the Library's officers in connection with his protest of 
the results of a promotional examination that he had taken. 

The Director stated that at the present time on his instructions the exandna- 
tion paper in question was in process of being reviewed b^/ tliree outside authorities 
in the field. 

Following discussion of the desirability of setting up a permanent appeal 
procedure, on motion duly maH^ and seconded it was 



I 



VOTED: 



that the President be authorized to appoint a panel of three 
members to consjcier the appeal made by Eamon E, McDonough, and 
to report to the Board. 



Dissolved: 



/D Q^c^Hu^nufu 



Clerk 



In Board of Trustees 
Friday, 17 November 19,^0 

A meeting of the Trustees of the Puolic Lj urary as an Administrative Agency 
of the City of Boston was held in the Trustees Room at ^:15 o'clock p.m. 

Present: Messrs Buxton, Donahue, Friedman^. Lord and Masterson, Trustees; 
Mr Milton E. Lord, Director, and Librarian^ Mr John J. Connolly, Assistant to the 
Director, and Chief Executive Officer; and Miss Elizabeth B. Brockunier, Clerk of 
the Trustees, and Assistant to the iJirector. 

The President, Judge Donahue, in the chair. 

In accordance mth the usual policy of the Board, on motion duly made and 
seconded it was 

VOTED: that in accordance with the provisions of section 22 of chapter 3 
of the Revised Ordinances of 192^ Miilton E. Lord, 'director, and 
Librarian, or upon his delegation John J. Connolly, Assistant to 
the Director, and Chief Executive Officer, or Elizabeth B. 
Brockunier, Assistant to the Director, and Clerk of the Corporation, 
be and hereby is authorized to sign the payrolls of the Library in 
representation of the Trustees for a period not to exceed four 
weeks from 20 November 1950. 

Circular Letter No. 29 from the Mayor's Office was read and ordered placed 
on 



I 



I 



CO 

o 



I 



I 



I 



The Director reported relative to the appeal to the Trustees by Eamon E. 
McDonough, Reference Assistant, setting forth the several presentations made to 
Mr McDonough by the Library officers following his inquir^^ concerning his examin- 
ation grade. Following further discussion of the present appeal by Mr McDonough, 
the President stated that he would proceed to request three individuals to read 
the examination paper in question mthout presentations in the matter either by 
Mr McDonough or the Library officers. 

The Board again discussed the setting up of an appeal board. The Director 
stated that he was studying appeal board procedures in other institutions, parti- 
cularly in government boards and reported on those at the Library of Congress 
where there" are three procedures in use. He stated also that, as requested by 
the Board, he had requested the :'?oston Public Library Professional Staff Associa- 
tion to make recommendations concerning a procedure for the Library and that a 
committee had submitted its report in the matter. 

The Director announced the ^ft to the Print Department by Mr Edward C. 
Crossett of the Edward C. Crossett Collection of Vtork of Arthur VI. Heintzeljnan. 
On motion duly made and seconded it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston the generous gift of 
Edward C. Crossett of a collection of prints and drawings for 
the Print Department of the Library, to be known as the 
Edward C. Crossett Collection of the Work of Arthur W. Heint- 
zelman. 

The Director announced also a gift to the Print Department of a memorial 
collection of Works of Gustav VJolf . 

On motion duly made and seconded it was 

VOTED: thflt therf= be and hereby is accepted by the Trustees of the 

Public Library of the City of Boston the generous gift to the 
Print Department of the Library of Mrs Gustav Wolf of a col- 
lection of the prints and drawings of her late husband, to be 
known as the Gustav V/olf Memorial Collection. 

The Director announced a further gift to the Print Department by Mr Albert 

H. Wiggin. 

On notion duly made and seconded it was 



VOTED: 



that there be and hereby is accepted with deep appreciation 
t^ the Trustees of the Public Library of the City of Boston 
the generous gift of \Ar Albert H. >Jiggin of twenty-seven items, 
to be added to the Albert H. Wiggin Collection of Prints, Draw- 
ings and Books in the Boston Public Library, as follows: 



Jean-Louis Forain 
Augustus John 



2$ drawings 
2 drawings 



The T^rr^ctor reported that the consulting architects for the Library have 
done work in 1950 in excess of the amount provided for in their contract to the 
amount of approximately $2,250. Upon inspection of the contract instrument in 
question both the President and Vice President were of the opinion that nothing 



38 




mo-e could be paid to the architects unless the Library, after receivin- the arcmtect's 
plaris, had authorized the amount in excess of the written contract price. I he Director 
thereupon requested that the contract form might be revie.^d by members of the Board. 
The Vice President agreed to exainine the form of contract, 

Th^ Director brour^ht to the attention of the Board the matter of the contract 
for transportation service betx.een the Central Library and the branch libraries in 
19^1, recommending that, in view of the excellent service rendered by the present 
holder of the contract, the Mayor's permission be requested to award without public 
advertising the contract to the same firm. 

On motion duly mxide and seconded it was 



I 



VOTED: that there be awarded without public advertising to the H. B. 
Church Truck Service Oompany, 26 Reading Street, Roxbury, 
Massachusetts, a contract for the transportation of books and 
other materials between the central liorary and the branch li- 
braries for the period January 1 through December 31, 19^1, at 
the rate of one hundred dollars ($100.00) per truck for two (2) 
trucks, plus an overall charge of ten dollars (i^lO.OO) per vreek 
for handling cash, plus two dollars and forty-five cents ($2.u5) 
per hour per truck for all hours trucks are used beyond eight (6) 
hours in any working day, and for a third (3d) or more additional 
trucks as required at the rate of two dollars and eighty-five 
cents ($2.85) per hour per truclc mth a minimum charge of four 
(U) hours per truck, and at the rate of three dollars and forty- 
five cents ($3.14^) for use of such third or nore trucks beyond 
eight hours in any working day. 

The Director stated that the contract for bookmobile service would exjiire 
on December 31 and recommended that services of H. B. Church Truck Service Company 
be engaged at the same rate for the operation of ihe bookmobile in 1951. 

On motion duly made and seconded it vras 



I 



VOTED: 



that there be awarded mthout public advertising to the H, d. 
Church Truck Service Coropany, 25 Heading Street, Roxbury, 
Massachusetts, a contract for providing a Bookmobile oervice, 
using a Bookmobile built to specifications provided by +he Li- 
brary, for the period January 1, 1951 through December 31, 19^1, 
at the rate of one hundred eighty-five dollars ($lft5.) per week 
(Monday through Friday), plus two dollars and ten cents (•^'^•10) 
for Tli hour? beyond ^or^+y (UO) hours in anj^- one wook (■' y 
throii^h FrT'd-^y^'j and for a31 hours worked on Saturday at ■ • 
rat^ o-f seventy-five oents ($.75) pei* hour for the first four (>•) 
hours and t>jo dollars and ten cents ($2.10) p^r hour for all 
hours worked thereafter. 

The As-i '^tant to the Director, and Chief Executive Officer reported in the 
matter of the progress of the negotiations concerning the 1^ of the Orient Heights 

Branch Library quarters that the larrilord had a^ee^ to the terns ol'fered by the 
Trustees. The Board nnproved the drawing \xp of a lease on the terms of a s;ii^0O0, 
basic payment, plus .1 h. '^s the ajnoimt of incmnse in taxes for 1950 over 19U9, 
plus s'Tch additional payment as there may be of increase in taxes in 1951 over those 
of 1950. 



I 



CO 

o 



I 



I 



I 



The Assistant to the Director, and Chief Executive Officer reported re- 
lative to the progress of negotiations for the purchase of the site on vAiich to 
erect a branch library in the Egleston Square area that the owner of the small 
house refuses to sell inasmuch as his business, a nursery school, is conducted 
on the premises, but that the owner of No. m2 and the vacant lot has tentatively 
offered' to sell at $15,000., but is evidently open to further negotiation. The 
Board suggested that the advice of the Law Department be sought for the services 
of a real estate expert to appraise the property, and that a report in the matter 
be made at the next meeting. 

The Director stated that the Library had been requested to reinstate a 
former employee for the period of one day in order that she may be reinstated on 
a Civil Service list so that she mil be eligible for transfer to another City 
Department. He stated that the individual in question had resigned from the 
service of the Library and that the Water Division of the Public Works Department 
was interested in her employment in that department. The Board was of the opinion 
that before such reinstatement should be put into effect the individual in question 
must sign a resignation to take effect one day from reinstatement. 

On motion duly made and seconded it was 



VOTED: 



that the Director be and he hereby is authorized to proceed 
at his discretion to reinstate in the service of the Library 
Mary Keegan Lentini, Clerk-T^^pist, the service of Mrs Lentini 
having terminated by reason of resignation on March 22, 19U7^ 
said reinstatement to be for one day only for the purpose of 
reinstatement of her Civil Service rights in order to permit 
her transfer to employment elsewhere in the City of Boston 



service. 



Dissolved: 



\J Clerk 



/^ &i,904uu«a/ 



In Board of Trustees 
Friday, 1 December 1950 

P. regular meeting nf the Trustees of tiie Public Library as an Administrative 
Agency was held in the Trustees Room at 7:15 o'clock p.m. 

Present: Messrs Buxton, Donahue, Lord, and Masterson, Trustees j to Milton 
S. Lord, Director, and Librarian) Mr John J. Connolly, Assistant t^ the Director, 
and Chief Executive Officer^ and Miss Elizabeth B. Brockunier, Clerk of the Trustees, 
and Assistant to the Director. 

The ^resident. Judge Donahue, in the chair. 

A correction was made in the ndnutes of the meeting of October 6 to 
include a vote omitted whereby'' Muriel C. Javelin was relieved of responsibilitgr 
of (ttrection of the Open Shelf Department. 

The minutes of tJae ir^eting of November 3 as presented were approved. 



.^t>' 




During the ™nth of November 1950, following approval by the Di'^^f °^ ?^^ J^" 
a.coraancr,^t\ the authority delecatec, ^o J^^J>rJ^ll2^':^^^f^\^, ""^^^T, 

$162,U96.U2, to contractual^ ^^^^^^ ^„ Supplies in the amount of 

r^8 21 ^fakin. a totS chSieable to the General Appropriation in the amount of 
Il96 9<o OT^Io^ust ^^ds T„fo,r>e in the amount of $11,00):. 3^5 to Gifts for Im- 
Sdilte'use in tte ar^ount of $58.70; and to Special Approprintaons ( Central labrarj^ 
Building Roof Construction) in the amount of !i>B7.''0. 

nvu-^-i- th" month of November 1950, foUorrins approval by the Director and in 
accordance xrith the authority delegated to ^ by the Trustees, exj^endxtures for ser- 
^oes^d supplies were authorized in the following amo^mts: cnargeable to Con- 
Sa^tuS%e^ces in the amount of $10,516.83; to Equipment xn the ajnount of ■^33.02, 
to SupSies^ the amount of if2,379.59j and to Materials in the amount of ^2,002.56. 

The Director stated that there were no changes in personnel and remuneration 
to report for the month of November. 

I. a^-rord-^-x-p i-rith the Do3icy of the Board in the matter of delegation of 
the signing of payrolls, on motion duly made and seconded it was 

VO--^- that in accordance with the provisions of section ?2 of chapter 3 
of the Revised Ordinances of 1925 Milton K. Lord, Director, and 
Librarian, or upon his delegation John J. Connolly, Assistant to 
the TTi rector, and Chief Executive Officer, or Elizabeth B. 
3rock,mier, Assistant to the Director, and Clerk of the Corporation, 
bo and hereby is authorized to si^-n the payrolls of the Linrar/ an 
representation of the Trustees for a period not to exceed lour 
weeks from h December 1950. 

The ni sector reported notificrtion, under date of November 20, from H^^l^i^ 
V Ward President T-PSMchusetts State Council of the American Federation ol btate, 
rAnn^ ' and i^unwAal '^.lovees, of the or.-a.tt -t-'^r by the "..alntenance er^loyees of 
trUbrSj o"Sa3i^%nd requesting t.h^ right of this group to bargain for the 
!^nu^. ^ ^-rector stated that 4 James W. Kin^ella, as Acting Secretary of local 
Wnh, or >^ovember 21 had requested permission to hold meetings of the union on the 
premises of the Library. 



1 



I 



P-nnission for the holHins of m^etinrs in the Library was grantc 1 . The 
Director was requested to reply to Mr Uard on bohalf of ttie Trustoes. 

Upon presentation of the Idrector the Board approved the allowance of one- 
half day for Ghristjnas shopping to full-time employees. 

The Director reported the changes to be put into effect in the lending of 
books ard the charginr procedures. 

The Director brought to the attention of the Board the hours of opening for 
the Library on the Christmas and New Year holiday weekends. 
On motion duly made and seconded, it was 

VHTWit that the Library be closed on Sunday, December 2l, 19^0 and 
on Sunday, December 31, 1950. 



I 



I 



CO 

o 



I 



41 

The Director reported in the matter of the acquisition of a branch library 
site in Egleston Square that the Law Department does not have a real estate expert 
on its staff. The lUrector was instructed to obtain the services of Mr Henry 
Kelley, if he can qualify as an expert on real estate in that area, to provide 
the necessary property valuations. 

The Director reported that subsequent to the last meeting the Trustees' 
proposal for a rental basis for a lease had been communicated to the landlord 
of the Orient Heights Branch Library quarters, \Jho has now suggested that the 
base rental before application of the escalator clause be established at $h,l2ii. 
The Assistant to the Director, and Chief Executive Officer was instructed to 
inform the landlord that his proposal had been submitted to the Board, but that 
the Board still adheres to the terms set forth in its proposal to liim. 

The Director presented for consideration of the Board the matter of the 
lease of the Mt Bowdoin Branch Libraj^ quarters on the same terms as the present 

lease. 

On motion duly made and seconded it was 

VOTED: that the Trustees of the Public Library of the City of Boston 
acting in the name of and for the City of Boston do hereby 
accept the aforesaid instrument of lease by and beti^een TOFFE 
G. KAIIDO and the CITY OF BOSTON of the premises, street floor 
and cellar space, situated at 275 Washington Street, Dorchester, 
Massachusetts, subject to the rental, terms, option, agreements, 
conditions and covenants set forth jn said instrument of lease; 
and it was further 

VOTED: that Frank J. Donahue, President of the Board of Trustees of 
the Public Library'' of the Oity of Boston, be and he hereby is 
authorized and directed in the name and behalf of the Trustees 
of the Public Librar^^ of the City of Boston to execute said 
instrument of lease in quadruplicate. 

The Director report,«=^d that the lease of the Allston Branch Library quarters 
res in December and recommended that it be renewed on the sane terms. 
On notion duly made and seconded it was 

VOTED: that the Trustees of th« Public Librar^r of the City of Boston 
acting in the name of and for the City of Boston do hereby 
accept the aforesaid instrument of lease by and between i^B 
HARVARD ALLSTON REALTY CO., and the CITY OF BOSTON of the 
premises, second floor, situated at l6l Harvard Street, Allston, 
Massachusetts, subject to the rental, terms, option, agreements, 
conditions and covenants set forth in said instrument nf lease; 
and it was further 

VOTED; that Fr^ik J. Donahue, President of the Board of Trustees of the 
Public Library of the City of Boston, be and he hereby is 
authorized and directed in the name and behalf of the Trustees 
of the Public Library of the City of Boston to execute said 
instrument of lease in quadruplicate. 



I 



n 



48 



The Erector reported that on November 22 at 12 noon in response to P"bUo 
nHvp-rfcisempnt sealed proposals for a new return desk and conveyor for the return of 
bolkf to rinstSled- in^nartere on the first floor of the Central Library buxldxng 
had been publicly opened and read as follows: 



Total 



Item I 



Item II 



Alternate 
Bid 



Piper Brothers, Inc. 
5:80 Massachusetts Avenue 
Boston, Mass. 

C, C. Terple 

729 Boylston Street 

Boston, Mass. 

M. Spinelli S-. Sons Co., Inc. 
79 Milk Street 
Boston, Mase. 

Lawson VJ, Oakes, Inc. 
30 Hiintin^on Avenue 
Boston, Mass. 

Poley-Abrams OorporatT on 
2 Elm Place 
Brookline, Mass. 

Philip t^'. Connors 
23 Powell Street 
Loi-jell, Mass. 



$6,397. ^,267. ^2,130. i?5,622. 



I 



I 



6,770. ^,6hO. ^^,130. 



8,300. 6,170. 2,130. 



8,338. 6,208, 2,130. 



8,8[iO. 6,710. 2,130. 



10,100. 8,270. 2,130. 



6,070. 



7,600. 



7,^32. 



8,300. 



8,91^. 



CO 

o 



On motion duly made and seconded it was 

VOTED: that there be awarded to Piper Brothers, Inc., 5^80 Massachusetts 
Avenue, Cambridge, the lowest qualified bidder in the public 
bidding, the contract for a new return desk and conveyor at the 
Central Library biLilding, Copley Square, as specified in the 
contract in the total amount of six thousand three htmdred and 
ninety-sevf=^n dollars (?6,397.). 

T'be director stated that the contract for space in the New England Deposit 
Librarv expires on T^Pn^mber ^1 -and that it will be npcessary to continue to rent 
spac*=' in it until more space is available in the Central Library building. He stated 
that the space occupied by the T-'brar^r nosts approximately .V7,800. ner annum. 

On motion duly made and seconded it was 

VOTED: that there be entered into with the New England Deposit Library 
a contract for rental during 1951 of storage space therein for 
books and other librajn^ m.aterials belonging to the Boston Public 
Librar^^, in accordance*^ with the rates for storage space formally- 
adopted by the governing board of sa?d New England Deposit Library. 

The matter of th^ contract for the services of a consiating architect was again 
In-ou'^t to +1- -^ttention of l^e Board. The director stated tnnt the cn^tra-t. should 
provide both for +^^ ' sual advisory work on construction undertaken ard for sUH--- 
made for work under consideration but not necessarily undertaken. 



I 



I 



I 



I 



Mr Friedman brought to the attention of the Boai-d a formal opinion drawn 
up relative to the contract with the consulting architects as now in effect. The 
Director requested an opportunity to stud^'" the opinion submitted by Mr Friedman 
and no action in the matter of a new contract was talcen. 

An extra order to M. Spinelli. and Sons Compan^r^ Inc. in ^^nn^iection -with 
the t-jork on the new basement reading room, area of the Open Shelf Departm.ent to 
install a fourth audio-visual booth and additional plastering in the anount of 
$790, was approved. 

The Director reported that the specifications for the furnishings of the 
ne!T qnarter:: ^or the Open Shelf Departsnent were substantially completed and bids 
vould shortly be sought. 

The "i rector reported also that specifications for the furniture for the 
new Adams Street Br^ich Library were being prepared and that proposals would 
shortly be requested for tiiis furniture. 

The 'Krector brou^t to the attention of the Board the matter of the 
pro^'ision of an auxiliary'- poT'jer generator for emergency lighting in view of 
the present national emergency. The Boarrl -authorized the Director to include 
an itpm in the amount of $20,000. in the Library's current budget estimates for 
the provision of the aforesaid auxiliar^^ power generator.^ 



Bis solved 



^UUi 



^ / S«rc4LvMXA/ 



Gle3± 



In Board of Trustees 
Friday, 13 December 1950 



A regular meeting of the Trnstees of the Public Library as an Adminis- 
trative Agency was held in the Trustees Room, at 5i05 o'clock p.m. 

Present: Messrs Buxton, Donaiiue,, "Friedman, Lord, and Masterson, Trustees; 
Mr Milton E, Lord, Director, and Librarian; Mr John J, Connolly, Assistant to the 
Director, and Chief Executive Officer j and Miss Elizabeth B. Brockunier, Clerk of 
the Trustees, and Assistant to the Director. 

The President, Judge Donahue, in the chair. 

In accorc'ance vjith the poli ry of the Board in the matter o£ delegation 
of the signing of p^rolls, on motion duly made and seconded it vias 

VOTED: that in accordance >/ith the provisions of section 22 of chsqpter 
3 of the Rf^vised Ordinances of 1925 Milton K. Lord, Director, 
and librarian, or upon bds delegation John J, Connolly, Assistant 
to the Director, and ciii^f ^^xecutive Officer, or Eliz.abeth 3, 
Brockunier, Assistant to the Ldrector, and Clerk of the Corpora- 
tion, be and hereby is authorised to sign the pajrrolls of the 
Library'" in representation of the Trustees for a period not to 
wcceed four weeks from 18 December 1950. 



44 



The Director presented a comnunication from His Honor Mayor -Tohn B. Hynes, 
requesting a statement concerning outstanding activities in the Liorary in 1950. 
The Director was requested to transmit the requested statement to His Honor. 

The Director reported the recall tu active duty in the Navy of I'rs Snrah V/. 
Flannerj/^ Chief of the Histor:,^ Department^ ?Jid Deputy Supervisor in the Division of 
Rpfere>-'ce and Research Services, statin^^ that her absence was causing difficulty in 
meeting the Supervisors' coverage schedule and that he would report further in the 
matter subsequently. 

The Director reported that, as requested by the Board, he had discussed mth 
His Honor Mavor John B. mnies, the matter of pension deduction provision for military- 
sub s tit utes," that Fis Honor had indicated that there was no formal provision for such 
e-r\ploYees, but that through an informal arrangement ^^rith the Retirement Board certain 
term appoint?nent employees, i.e. Mayor's Office, do have deductions made. The 
■nirector stated that he would confer with the Retirement Board in the matter. 

The Director presented a request from the Boston Public Librar:^ Professional 
Staff Association for use of meeting rooms for a series of workshops on the Evalua- 
t ion of Book Materials in Terns of Use in the Librar^r and an inquiry as to the pos- 
sibility "of ihe allowance of tine to employees to attend the meetings. It was agree 
that meeting space should be provided but that time for attendance should not be 
allowed to employees. 

The Director reported that at 12 o'clock noon on Decem.ber 7, 19^0 there had 
been publicly opened and read proposals for furniture and pertinent equipment for - 
the new quarters of the Open Shelf Department as follows: 



I 



ed 



«^o. 



Unit T 


Unit D 


Unit JTT 


Unit TV 


Unit V 


392.00 


62ii.00 


281.25 


650.00 


226.00 


UltO.oo 


692 .00 


298.50 


698.00= 


2I4H.OO 


Uh2.5o 


689.70 


312 .00 


721.00 


25ii.90 






27I4.50 


63ii.U0 


22luU8 






35)!. 50 


798.00 


288.00 


IlOO.OO 


560.00 


108.00 





38U.OO 


Unit VI 


Unit VII 


Unit VIII 


Unit IX 


Unit X 


295.75 


2,h00.30 


52I.2B " 


173. 9U 


1^6.60 


31?. 00 


2,592.00 


558.00 


185.00 


162.00 


328.00 


2,655.00 


576.80 


193/X) 


216.L.0 


258.50 


2,3i!3.60 


507.2U 


159,76 


III 6. ho 


369.75 


2,87ii.71 


637.70 


227.73 


198.00 


W;.50 


7,51^1.10 1,302.00 


ii82.SO 





Paine Ftirniture 

Macey-Morris Go. 

C alley, Henderson & Stewart 

Peabody Office Furniture Go. 

Dunton Corp. 

Knoll Associates 



Paine Furniture Go. 

Macey-Morris Go. 

Galley, Henderson -/: Stewart 

Peabody Office Furniture Go. 

Dimton Gorp. 

Knoll Associates 

The Director recommended that the award be split, the contract for Units I 
and II being given to Paine Furniture Go. and the contract for Units III-X to the 
Peabody Furniture Go., low bidders in their respective groups. 

On motion duly reide and seconded it was 

VOTED: that there be awarded to Pai.ne Furniture Company, 81 Arlington 

Street, Boston, the lowest qualified bidder in the public bidding 
on Units I and II for certain furniture and pertinent equipment 
for the new Open Shelf Department, a contract in the total amount 
of One thousand sixteen dollars ($1,016.) 5 
aw3 It was further 



I 



I 




I 



CO 

o 



I 



I 



VOTED: that there be awarded to L. J. Peabody Office Furniture Company, 
299 Atlantic Avenue, Boston, the lowest qualified bidder in the 
public bidding on Unit III through Unit X for certain furniture 
and pertinent equipment for the new Open Shelf Department, a 
contract in the total amount of Four thousand five hundred eighty- 
eight dollars and eighty-ei^t cents (^>U,588.88), 

The Director reported further in the matter of necessary catalog cases 
for said room that the four required cases can be obtained from V-ard's Stationers 
at a cost of $605. each, that the aforesaid firm, has consistently been low bidder 
on such cases and that awarding to it without public advertising would prevent 
further delay in the equipping of the room. 

On motion duly made and seconded it was 

VOTED: that there be entered into with V/ard's Stationers, 57-61 

Franklin Street, Boston, a contr?»ct for the purchase of four 
special card catalog cases for the new Open She]_f Department 
in the total amount of Two thousand four hundred and twenty 
dollars ($2,U20.00). 

The Director reported receipt of a request from, the landlord of the 
quarters occupied by the Allston Branch Library for an increase in rent. The 
Director was requested to report further in the matter at the next meeting. 

The Director submitted a request from M, Spinelli and Sons Co. for an 
extension of contract because of non-delivery of equipment. An extension of 
contract to March 1, 1951 was approved. 

The Director reported receipt of a claim by G. G. Teiq^le for an additional 
charge in the amount of •'i^381u to cover expense as a result of an alleged delay in 
permitting him to complete his contract for renovation of the new Ojjen SheLf 
Department. 

On motion duly made and seconded it was 

VOTED: that the claim of C. G. Temple filed with the Trustees in a 
communication dated Df^cember 11, 1950 in the amount of ?"3S^. 
be denied. 

The Director reported receipt of an official notice from Richard Shaw, 
Architect of the new Adams Street Branch Library, that the building had been 
completed ^id was ready for acceptance. It was agreed that the Trustees should 
Inspect the building on Sur^a^^, December 17, 1950 at 3:00 o'clock p.m.. 

The Director reported that he had conferred with His Honor Mayor John B. 
Hjmes, relative to the re-opening of a branch library at Tyler Street, that His 
Honor had annroved the re-opening as suggested on a limited afternoon and evening 
service basis and the inclusion of the necessary funds in the budget for 195l» 
The Tjj rector was authori^^ed to include an amount of $15,000. in the budget 
estimates for 1951 to meet the aforesaid expense. 

The Director stated that he had reported to His Honor concerning the 
success of the first year of operation of the bookmobile, and the desire of the 
Trustees for the provision of a second bookmobile as a means of partially meeting 
the library n^^eds of those areas of the city demanding brare^h libraries. He 
stated that His Honor had approved the inclusion of an item for a second book- 
mobile in the budget. 



m 



4T 



The Director r«=^ported concerning the site desired by the Trustees for a 
branch library- in the Ssleston Square area that one ovmer indicated a mllmgness 
to sell, but that the other property, housing the oT-mer's business, would have to 
be taken by emj.nent domain. A further -eport in the matter was to oe made at the 
next meeting. 

The Director reported that ajnounts to cover the cost of furniture for the 
Onen Shelf Dppartinent and for the book conveyor to be installed at the first floor 
book return desk will have to be included in the 19^1 budget estimates inasmuch as 
the contracts cannot be completed by the Deceraber IS closing date for contracts. 

^he Director reported that the first meptinc of the Examining Committee had 
been held on December h, that there had been a very large attendance, and that 
Mr Samuel P. Seajrs had been elected Vice Chairman. He stated that subcommittee 
appointments would now be made. 

In accordance mth the policy of the Board in the matter of authorization of 
exi)enditures from city appropriation, on motion duly made and seconded, it was 

VOTED: that there be adopted as tentative budget alloi-zances for the 
fiscal \^ear beginning January 1, 19?1, the figures set forth 
in the accompanying schedules based on the budget allowance 
for 19^0: 

A. Personal Service i;>2,110,C)00. 

B. Contractual Services 227,927. 

G. Equipment 180,82?. 

D, Supplies 38,175. 

E. Mat'^^rials 22,bOO. 

Total $2,579,527- 



I 



end 

VOTED: 



I 



that tiilton E. Lord, iJirector and LJbrarian, or upon his delegation 
John J. Conjiolly, Assistant to the Director, be and he hereby is 
authorized to sis n on beha3-f 01 the Corporation in a?)proval of the 
pament of all vouchers or bills covering expenditures incurred in 
terms of the tentative budget alloi-iances for the fiscal yesr be- 
ginning January 1, 1951 as approved by the Corporation by its vote 
of December 1% 1950 and for which appropriations h-^^"^ been duly 
requested fro-^ "he City ^f ^nston for the said fiscal year, said 
p?:nnents to b« ^-o-ported to the Horpontion at i + s next regular 
^eeti"i- "^or confirmation and approval, 

T^e ^ir^ctor ^^ported concerning the avallabil:^ ty of two used photostat ma.chines 
in ver^r ^ood condition, nr.n n Duplex at"a cost of .?700. and the other a SirT>lex at a 
cost of* $iiOO., stating that the acquisition of these mchines would enable the Library 
to make the photostatic copies of library materi.!2l requested by the public. He re- 
ported that an Ruch i-rork had now to be '^ent out to co^-^^^^^^ial firms, thus sub- 
^ectinr rare or irronlacable books to possibility of da._. ^ in transit. He stated 
that there was a sufficient balance in the 1950 budget to purchase one of the machines. 

The Erector was author!?, ed to undertake on an experimental basis a photo- 
static activity and in purr,uance thereof to arrange for the purchase oi' one or both 
of the aforesaid photostat ma/;hines. 



I 



o 

CM 



Dissolved: 



^LJOC fi, /imJUv"- 



I 



I 



I 



In Board of Trustees 
Friday, 5 January 1951 

A regular meeting of the Trustees of the Public Library as an adminis- 
trative agency was held in the Trustees Room at 3:ii5 o'clock p.m. 

Present: Messrs Buxton, Friedm.an, Lord, and Masterson, Trustees; 
Mr Milton E. Lord, Director, and Librarian; Mr John J. Connolly, Assistant to 
the Director, and Chief Executive Officer; and I4iss Elizabeth B. Brockunier, 
Cleik of the Trustees, and Assistant to the Director. 

The Vice President, Mr Friedman, in the chair. 

During the month of December 19 50, following approval by the Director 
and in accordance with the authority delegated to him by the Trustees, payment 
of bills was authorized in the following amounts: chargeable to Personal Ser- 
vice in the amount of $186,625.55, to Contractual Services in the amount of 
$8,291.85, to Fxiuipment in the amount of $32,253.Uli (including $29,672.25 for 
Books), to Supplies in the amount of $2,058.92, to Materials in the amount of 
$1,1,' 79. 36, making a total chargeable to the General Appropriation in the amount 
of $232^709.12. 

During the month of December 1950, following approval by the Director 
and in accordance with the authority delegated to him by the Trustees, expendi- 
tures for services and supplies were authorized in the following amounts: charge- 
able to Contractual Services in the amount of $10,516.83, to Equipment in the 
amount of ¥U33.02, to Sn^rlies in the amount of Ji>2, 379.59, and to Materials in 
the amount of $2,002.56. 

For the month of December 1950 the Director made the following report on 
personnel: 



1. 



Resignations: 



Isabp»lla P. Windham, Assistant, in the Professional Library 

Ser-vice, «ff active 11 Dpcember 19^. 
Ralph TT. Sullivan, Reference Assistant, in the Professional 

I-ihrpry Service, effective 23 December 1950. 

In accordance with the policies of the Trustees in delegating authority 
to sign payrolls of the Library, on motion duly made and seconded it was 

VOTED: that in accordance with the provisions of section 22 of 

chgq^t'^r 3 of the Revised Ordinances of 1925 Milton E. Lord, 
Director, and Librarian, or upon his dp>legation John J, 
Connolly, Assistant to the ' 'ir*=ctor, and Chief Executive 
Officer, or Elizabeth B. Brockunier, Assistant to the 
Director and Clerk of the Corporation, be and hereby is 
authorized to sign the payrolls of the Library In represen- 
tation of the Trustees for a period not to exceed four weeks 
from 8 Januain^ ■1951. 

Following a presentation by the Director relative to the need of a 
m^^ber of the staff for assistance, on motion duly made and seconded, it iras 



Clerk 



m 




TOTED: 



that there be paid to Lloyd VI. Griffin, Probationary Assistant, 
the s'^ of t^nty-five dollars ($25.) fr-n the mco.. of the 
Alice Lincoln l^itney Fund. 



The Director reported that on ^e P'--^t"^/":.H;,cS:::s1n'wars tf e^" 

notified th.at His Honor «-y''V°^:L^;n t^^^oSo^'Sth thrwaS-ales Sf the -unions 
ployees of the City P^intans Department to conform «l^ J ^^^^^^ .^ relation 

fo Z S"o? Sfe ^e^Soy^eefff^t^ Srn"/anrBindin, Oep.^tments of the Ubra^, 
on motion duly -aH- -uid seconded at was 



I 



^i.n 



TOTED: 



+>,=+ to conform wi'-'i the wa •"! sc?les apr^roved by Hi - 
'^^J.<^e^ZvZs in the ^.H-'r.g and binding tr.d... mcr-^^ 
.„ vm'-e^b^^^ted to employ^r of the Prints ":: n^partont 3^d 
Pindtn^ DepaJ^^nt, effective h September 1950, as follovs: 



and 
VOTED: 



(S'-bcdiae I as presented at meeting) 



and 

VOTED; 



that, eff'-n^.e U September 1??0, increases - -^btj be granted 
as follows: 

miHmB. Gallasher, ^'^^^^ ^^ . , ^^ . .., QOp. 
Prints ns Departnent fron $UBOO, to ^..U980. 

James ?. Mooers, Chief of 

Binding Department from $i|B00. to k^h9^0. 

that to conform mtb thie wage scales approved by Ris Honor the 
Ma^or 'or eS^ees in the prir^tin : and binding trades increases 
ir^wLes be grafted to ^^nployees of the Printing Departr^nt and 
B^Sng nepa?tment, effective 5 March 19.^1, as follows: 



I 



and 

VOTED! 



(Schedule II as presented at meeting) 



that effective < March 19?!, increases in salary be granted 
as f ol ") ows : 

■iHianB. Gallagher, Hhi'-f nf .^.,^^ 

Printi-g T^^pr^+nf^nt frwi $)|9B0. to $5100. 



an<^ 
V^TFD! 



James P. Fooers, Hhief of 
Binding Departri\ent from 



$!,g80. 1 100, 



that to conform mth the wage scales approved by Hxs Honor the 
^^; Z^^^..s inth. p-i^ting and binding trades increases 
^f^...'be^3^ted to r^r^^y^es of the Printing Departoent ^d 
BinH Apartment, effective ). June 19515 



and 

FHRTHHl 

VOTED: 



(sr^her^nle lH as presented at meeting) 



t> Pt, effective ), .Tune 1951, increases in salary be granted 
as follows; 

William B. Gallaj^er, Chief of 

Printing Department from $5100. to ,:.5150. 

James ?• Mooers, Chief of ^^inr. +^ cc^^a 

Bindir^ Departjnent from ^5X00. to b5l50. 



I 



CO 



I 



I 



I 



The Director reported that there had been called a meeting by His Honor 
the ^^ayor and his Executive Committee on Personnel and the Budget Commissioner 
to hf^ar a presentation by Mr J. L. Jacobs relative to the pending survey on the 
classification of city emoloyees preliminary to instituting a uniform compensa- 
tion^I^l^-n ^or city departments to which had been invited representatives of the 
several emDloyee "groups within the Library. The Director stated that following 
this meetinp representatives of the Boston Public Library Maintenance Hjrqployees 
Local I3IL1 had indicated its desire that maintenance errq^loyees of the Boston 
Public Librar^r be excepted from the provisions of the proposed classification 
r^iar and -remain instead under the complete jurisdiction of the Trustees of the 
Library'-. It was the opinion of the Board that any exception that might be granted 
to the" provisions of the new classification and corpensation plan for city em- 
ployees^ must be cn-anted \rj His Honor the Mayor and his ExecuUve Committee and 
tiiat the Trustees of the Library have no authority to make such exception. 

The Director reported that on December 26th there had been received a 
further ^*ft of nrints from Mr Edward C, Crossett for the Print Department and 
that he had accepted it in the name of the Trustees. On motion duly made aiKi 
seconded it vi'^ 

'f^OTED: that the Trustees of the Public Library of the City of Boston 
do hereby ratify the action of the Di^pctor in accepting on 
December" 26, 1950 the generous gift of Edward C. Crossett of 
tirelve (12) rare prints by Edmund Hlar^ied. 

The T^irector -reported the receipt of a further anonymous gift of autographs 
on Decem.ber 30, 1950 ^ich he h^ accepWl in the name of the Trustees. On moUon 
dal"^^ nadp and seconded it was 

VOTED: that the Trustees of the Public Library of the City of Boston 
'do hereby ratify the action of the Director in accepting on 
December 30, 1950 the generous gift of Richard A. Ehrlich, 
Esquire, of Boston of the autograph letter listed below to 
become part of the Virginia and Richard Ehrlich Collection in 
accordance with the terms of the original gift received from 
the donor and as set forth in the terms of his letter dated 
December 22, 19U9: 

George VJashington, U pp. ALS 

The Director brought to the attention of the Board the matter of a choice 
nf a site for a branch library building in the Egleston Square area, stating that 
the matter had been deferred a+ +he preceding meeting. The 'Urector reported con- 
cerning the availability of the lots which the Trustees propose to purchase. The 
Assistant to the Directs and Chief Executive Officer was directed to talk further 
>rtth the owners of the aforesaid lots with a view to the purcliase of the lots at a 
price of not irwre than 125^ of their assessed valuation. Provided ttiat the afore- 
said owners o-p the lots are unwilD in,- to sell as set forth above it was agreed 
that the properties should be taken by process of ©ninent domain; and, to authorize 
such process' for taking the land, it was 

VOTED: that the Boai-d of Street Comamssiuners of t>^ City of Boston 

be and hereby is requested \jnr the Trustees of the Public Library 
of the City of Boston to take in fee, in the name of the City of 
Boston, and with the approval of the Mayor, the following des- 
cribed land and buildings within the limits of the City of 
Boston and not already appropriated to a public use, nar»ly: 



5a 



On motion duly made and seconded it was 




aooroxlinatelj 5,68U square feet of Xand with the building ^J^^ 
S^sS niifl^ 3^2 on School Street to Hie West Roxbuiy Dietriot 
oflSd LsZ! Co»on»ealth of Massachusetts, being the lot of 
?Ld shown on ilan "Compiled Plan of I*ts Ward 11, Boston, 
^a^SZt?s,'^owned ^Josephine E. Adams," «^PO«l*°^^i°"6 

to Rose Alexakan on a plan drawn by ?• ^ "°;?-*^'w!T6S9* 
dated March Uth, 1939, recorded with Suffolk Deeds book 6129 

page 373! 

a«l approxiiaately 7,180 square feet of vacant land on said School 
Street, being shown as lot B on the aforemenUoned plan, 

=™l annroxiiriatelsr 5.382 square feet of land with the building thereon 
SSn^SrSe ifo^hSl Street in the West Roxbury Dist^i=t of 
^d^BosU! Cc^nraonwealth of Massachusetts, supposed ^belong to 
John F. and^r Helen Jennette and being a P<«";°"^°^J:°*„T- ?? * 
Dl^ bv Garbett & Wood, dated May 3, 1892 recorded with Suffolk 
npSe in B^ 2061. page Ui3. Being the same premises as described 
tol dSd!^ated jine 8, Wll recorded with Suffolk Deeds in 
Book 35W, page ISU. 

The Director reported in the matter of the building levels for the Centr^ 
Ubrary ^^ISt^e readings for the past year showed no major change in any area. 

The Director reported that members of the Board had inspected the newOjr erected 
Adams Str^t^:^ LKy building and approved its acceptance subject to the pro- 
vision of a clock and outside sign. 

On motion duly made and seconded it was 

TOTED- Whereas final construction of the new branch library building lo- 
VOTKD. ^^f ^^^^ ^^ s^^t, Dorchester. Massachusetts, has been sub- 
stantially cojqjleted as of Deo«aber 18, 19$0, by the Jota F. 
Griffin Conyany, in accordance witli tiie teims of the contract and 
roecifications providing therefore, entered into <^^^ »» ^^^O, 
Stween the Trustees of the Public Ubrary of the City of B^lfton, 
acting in behalf of the City of Boston and the John ?• ^rif^n Cc«i. 
paixy Approved April 2U, 1950, now, therefore, be it further voted 
t^ ^ said building be and hereby is accepted by the Trustees 
of the Public Ubraiy of the City of Boston. 

The Director reported that on December 28, 1950 there had been publicly opened 
and read^df" uSt^ow cleaning for 1951 for the Central Library building and 
?Sr^ brSch Ubrary buildings. He stated that tiie bids had been received as follows. 



VOTED: 



I 



I 



and 

VOTED: 



LU 



I 



I 



that there be awarded to the Bay State Cleaning Corapany, 
16 Harrison Avenue, Boston, the lowest qualified bidder in 
the public bidding, the contract for the cleaning of certain 
windows for the period of January 1, 1951 to March 30, 1951 
at the Central Library building and seventeen branch library 
buildings as specified under Group I in the specifications in 
the contract, in the total amount of one thousand four hundred 
sixty-nine dollars and twenty-five cents ($1,U69»25)« 

that there be awarded to the Careful Cleaning Conpany, 
iQk Boylston Street, Boston, the lowest qualified bidder in 
the public bidding, the contract for the cleaning of certain 
windows for the period of January 1, 1951 to March 30, 1951 
at thirteen branch library buildings as specified under 
Group II in the specifications in the contract in the total 
amount of five hunired thirteen dollars ($513.00). 

The Director reported further in the matter of the rental charged in the 
building housing the Allston Branch Library. The Director was requested to secure 
further data relative to front and rear charges per aquare foot. 

The Director reported further in the matter of the lease for the Orient 
Heights Branch Library building stating that the landlord is opposed to the pro- 
posed payment arrangement offered Xsy the Trustees and requests that the lease be 
set at the base rate of $1021; per year without escalator clause. The Board in- 
structed the Director to inf om the landlord that it stands 1^ its previous offer. 

The Director reported in the matter of the space rented in the New England 
Deposit Library stating that if there is to be continued during the coming year 
the re-allocation of space in the Central Library building additional space must 
be provided for storage of books. He stated that there is now available in the 
New England Deposit Library additional space at a rental cost of $250 which will 
house 5000 bo<*s. On motion duly made and seconded it was 

VOTED: that there be rented from the New England Deposit Library 
additional storage space at a total cost of $250 per annum. 

The Director presented itemized budget estimates for the expenditure 
of trust funds income in 1951. Following discussion on motion duly made and 
seconded it was 

VOTED: that there be adopted the budget allowances for the fiscal 
year beginning January 1, 1951, based on estimated trust 
funds income, as set forth in the accompanying schedules: 



Group I 

B^ State Cleaning Con^jany 1st month $683.75 

16 Harrison Avenue 2nd month ^*l^ 

Boston, Massachusetts 3rd month |?g*j| 

$1^1^9.23 



Careful Cleaning Company 
I8I4 Boylston Street 
BostcMi, Massachusetts 



1st month 751.00 

2nd month 95.00 

3rd month 791.00 

$l,67?lfl6 ' 



Grovqp II 
$388.00 
388.00 

256.50 



Division of Reference and Research Services 
General: 

General Reference 
Periodicals & Newjspapers: 

Periodicals (Current) $3,800. 
Newspapers (Current) 1,600. 
Government Docunents 
Hapa 



$2,100. 
6,l400. 



600. 
UOO. 



$8,500. 



256.50 
■$513.06 



I 



I 



s% 



53 



The Humanities: ^ ^^^ 

Uterature & Languages 6'oOol 

mi^phy. Psychology & Religion 2,U00. 



$1U,U00, 



The Arts: 

Fine Arts 

Music 

Prints 

The Social Sciences: 
Business 
Education 
Social Sciences 

Science & Technology: 
Physical Sciences 
Biological Sciences 
Engineering 
Patents 

Rare Books: 
Total 



2,600* 
2,600. 
1,600. 



6,000. 
1,600. 

U,5oo. 



3,000. 

2,500. 

6,000. 

600. 



6,800. 



12,100. 



12,100* 



D ivision of Home Reading °"^ nnmrnunit^ Services 
Charlestowi Brancn Library 

Dorchester Branch Library 

Mattapan Branch Library 

Phillips Brooks Branch Library 

South Boston Branch Library 

West Old Branch Library 

West Roxbury Branch Library 

Miscellaneous 

Total 



12000. 
►,000. 



900. 

75. 

700. 

50. 
uo. 

OS. 

50. 

100^ 
$2,000. 



Non-Public Departments y^^ 

Director *s oriice goo. 

Information Office ^^qq* 

S^f °^'chief Librarian, Division oX Reference J^ 

& Research Services ^ ^ 4. i <oo 

Cataloging and Classification Department 1,500. 

Book Selection Departments ^^q* 

Book Purchasing Department * 

Staff Library fOSST 
Total 



Miscellaneous Purposes 
"^or 5i«iJ Grants 



Uoo. 




For the Benefit of the Library Staff: 
Boston Book Fair 1938 Fund 
Louis E. Kir stein Fund 
Alice Lincoln Whitney Fund :i±Ll ^^^ 

Total ' * 

For the Central Library Building: 

Central Ubrary Building Fund 4..„„o. 

For t^ Care and leaning of the Sargent Paxntings: 

John Singer Sargent Fund iyy>V* 

Total ' 



I 



] 






I 



I 



I 



I 



and 

VOTED: 



that Milton E. Lord, Director and Librarian, or upon his 
delegation John J. Connolly, Assistant to the Director, and 
Chief Executive Officer, be and he hereby is authorized to 
sign on behalf of the Corporation in s^yproval of the payment 
of all vouchers or bills covering expenditures incurred in 
teiTos of the budget allowances for the fiscal year beginning 
January 1, 1951 as approved by the Corporation by its vote 
of 5 January 1951 and for which trust funds income will have 
been duly received for the said fiscal year, said payments 
to be reported to the Corporation at its next business meeting 
for confirmation and approval. 

The Director brought to the attention of the Board that the usual annual 
examination of trust fuiKi holdings of the Library should be made. The Director 
was authorized to arrange for the annual examination by Messrs Stewart, Watts, 
and Bollong. 

The Director reported concerning civil defense measures for the Library 
indicating that a groi?) of members of the staff were to serve as a coordinating 
and planning committee and that in addition there would be a group actively at 
work in carrying out defense measures and responsible for the Library's share in 
educating the public as to civil defense matters. He stated further that on 
February 8 simultaneously throughout the library system a program on civil defense 
is to take place in cooperation with the Civil Defense Administration of the City 
of Boston. 

The Director reported briefly on irtiat is being done at the Library of 
Congress, the New Yoik Public Library, Harvard University, and the Museum of Fine 
Arts of Boston to protect their treasxxres in the present state of national emergency. 
He reported that the Director of the City of Boston's Civil Defense Administration, 
Mr Joseph L. Malone, had stated to him that there is no planned ;Joint action for 
the protection of possessions of the community's instituUonsj and a similar state- 
ment had been made to him by Mr John F. Stokes, Director of the Civil Defense 
Administration of the Connonwealth of Massachusetts, The Director pointed out 
that a storing of valuable holdings on an individual basis was very expensive in 
view of the necessity for 2U-hour custodianship. He reported that there had been 
offered once again to the Library by the Merchants National Bank an opportunity 
to use space in its vault for the housing of the Library's greatest treasures at 
a lower rental than that paid during the World War II period. He reported that 
experts at Massachusetts Institute of Technology with whom he had consulted in- 
dicated that the aforesaid storage space could be considered safe except in the 
sln&Le instance, itself highly iir?)robable, of the building's receiving a direct 
hit by an atom bomb. Following discussion the Director was authorized to consult 
with the city administration relative to the possibility of renting the aforesaid 
vault space in the Merchants National Bank and to reporjb back at the next meeting. 



Dissolved: 



rS Cleric 



O O^rcAAAiO/t/ 



In Board of Trustees 
Friday, 19 Januaiy 1951 

A regular meeting of the Trustees of the Public Library as an administrative 
agency was held in the Trustees Room at 3:U5 o'clock p.m«. 





and Assistant to the Director. 



The Vice President, Mr Friedman, in the chair, 



teS^ X presentation of the Trustees for a period not to 
exceed four weeks from 22 January 1951. 

The Director reported «-* -^f^-i:*3^^V^^fte'^\rt^ 
Ubraiy Maintenance a«ployees Lo^ ^on J^^^^^^^^uUve Corp«ittee, its 
CoMrissioner, Chaiman of "is^^^"??^ ^^si^ of the new classification and corn- 
interest in being ^^^f tlw" f ^"^^^^^g under the complete jurisdiction 
pensation plan for city ^^^l ^om^^^t for a hearing of its represen- 
°tit^es'^t:^r^t^s.^It ^^^^a^e^that ?he Boax^ would hear the afores^d 
representatives at its next meeting. 

The Board advanced the date of the next ir«eting from Friday, February 2 to 
Fridacr, January 26, 1951 at 3:U5 p.m. 

Painters, setting forth that ^/^r^ °t;,P^ ^^ trade as specialized work, and 
^e -^«.^f-f ,^f4:tive c^^erl^to'?^: ^tt^ The Assistant to the 
requesting that the irusx-ees S^;^^""** reniiasted to prepare data for the next 

T^^'tXr.TTXr^Zr^^n^f^ ^ ^he^^y of the Library, 
^^Cityf ^tie rate a^c^rding to the prevailing unxon scale. 

The Director ^-^ht^^^^entio^ °4Ta^wfs^i^ -f o? S^ciS 
the staff, who, because of serxous Hiness in wie i*«iu-.^, 

assistance* ^ •, j •* „„„ 

On motion duly made and seconded it was 

Kir stein Fund. 
^S^S f^ the present. On motion duOy made and seconded it was 



I 



I 



1 pp. 


ALS 


2 pp. 


LS 


1 PP» 


ALS 


1 pp. 


ADS 


1 pp. 


ADS 









I 



I 



VOTED: that there be and there herel^ is accepted by the Trustees 
of the Public Library of the Oily of Boston with warm 
fittjpreciation the gift made by Richard A. EtoUah, Esquire, 
of Boston on January l8, 1951, of the autograph letters 
and documents listed below to become part of the Virginia 
and Richard Ehrlich Collection in accordance with the 
terms of the original gift received from the donor as set 
forth in the terms of his letter dated December 22, 19u9: 

William Cullen Bryant 
Alfred Tennyson 
John Wesley 
John Vlinthrop 
Joseph Warren 

Tlie Director reported receipt of the semi-annual payment to principal 
of the James Lyman VJhitney Fund from the New England Trust Company under the 
terras of the will of James Lyman VJhitnay. 

On motion duly made and seconded it was 

VOTED- that the sum of one thousand two hundred seventeen dollars and 
ninety one cents tendered at this meeUng of the Board as the 
semi-annual payment of the legacy given to the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter lU of the Acts of 1878) hy the will of James Lyman 
Whitney, who died on September 25, 1910 (Middlesex Probate No. 
Q6,Uho), be, and the same hereby is, accepted with gratitude 
and added to the James Lyman Whitney Fund. 

The Director also reported the receipt of the semi-annual payment in the 
amount of $350. to the Whitney Bibliographic Account received under the will of 

James Lyman In/hitney. 

On motion duly made and seconded it was 

VOTED: that the sum of $350. tendered at this meeting of the Board as 
a payment to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter Hi* of the Acts of 1870; 
under a trust provision in the wiU of J ames Lyman Whitney, t*io 
died on September 25, 1910, for bibliographical work for the 
benefit of the Library, be and the same hereby is accepted with 
gratitude . 

The Director reported that the income received by the Library for the 
period of January 1 - December 31, 1950 from the Benton Book Fund was ^>526^ 
Ld the share pSd to the Rector of Trinity Church ^f^ ^9, 68U.li*. He stated that 
the income fr-om the Children's Fund for the same period, nanely, $3,1>>#0]?, naa 
also been paid to the Rector of Trinity Church. 

The Board again discussed the matter of the site chosen for a toandti li- 
br«ry in the Egleston Square area. The Director was requested to consult with 
theLaw Department relative to arrangements for the purchase of that portion of 
t^ site the owner of which has indicated a willingness to seU. 



I 



I 



m 



^P'-' f - 



4.-^ +v,a+ Ht«? Honor Mayor John B, Hynes, had approved the 
„t^ of'^aS^'S^eTr^otXn^ S: LiSLy-s treasS^a, the funds to be 
rr^e^ fr^f t JS^fVfense budget, and that a lease was being dra«>. 
P""" On motion duly iwde and seconded it was thereupon 

--' rinr^r^eif^T^t^-t^o^^Bo^^o^-^^^ 

^^ tL^oresaid instrument of lease »^^-^ Jl^^^^^,*^ 
MERCHANTS HATIOHiO. BAHK OF BOSTON and the CITI f „f!?°«^°L ses 
-^^■5 ^r, Af the vault in the sub-basanent floor of the premises 
L^^tS^buifdi^K^^ « t^e New England Mutual Life Instance 
5^mpW SildiSg, Boston, Massachusetts, subject to rental, 
t^rSroption,%eements, conditions and covets set forth 
in said instrument of lease; and it was further 

VOTED- that Frank J. Donahue, President of the Boa^d of Trustees of the 
VOTED, ^^f ^j the City of Boston, be and he hereby xa 

authorized and directed in the name and behalf of the Trustees 
rf the pSiS library of the City of Boston to execute said xn- 
strunent of lease in quadrc^ilicate, 

4.-J v-4=<n-o- /.nncBmine a recent call on him by a Mr Cyril 
at #23 Blagden Street jjninedia^ly adjoining tiie Annex. . 



i 



I 



CO 

o 



Dissolved: 



O ^^•«^'«^>^**^ 



Clerk 



In Board of Trustees 
Friday, 26 January 1951 



I 



I 



A reeular meeUnR of the Trustees of the Public Library as an administrative 
agency of thllSy^f l^tt^n was held in the Trustees Room at 3:U5 o-clock p.m. 

Present- Messrs Buxton, Friedman, Lord, and Masterson, Trustees} Mr Milton E. 
Lord Di^c^ and Librarian; Mr John J. ConnoUy, Assistant to the Dxrector, and 
Sf S^cu^e Sficer; and ^iiss Eli«tbeti> B. Brockunier. Cleric of the Trustees, 
and Assistant to the Director. 

The Vice President, Mr Friedman, in the chair. 

The Director stated that there were awaiting to be heard representatives 
of the Boston Public Library Maintenance Enployees Local Union ff^^m. 

• TV,ov« then anneared before the Board Messrs CUfford L. Fay, President of 
Local uJon #13^ ^^Sf J^h K^eland, of the Boston Council of City Ei^loyees, 
^^gef j! SiShie,^oSisel fZ the Union, and Mr Edward F. Lunny, a member of the 
Union. 



1 



I 



Captain Kneeland made the first presentation, stating that his group 
had organized in 191*1, that since that time much progress had been made in giving 
representation to a groi^) of City employees that felt itself inadequately con- 
sidered, that there had been obtained for its enployee group increases in wages 
and better woricing conditions through persistent but friendly woric with City De- 
partment Heads, and that such a friendly relationship had existed between the 
group organized in the Library and the Library to date. He stated that the Union's 
aim was to attenqpt to gain for City err^loyees recognition and benefits equal to 
those of private industry. 

Mr Roger Donahue then spoke. He reported on a study made of the wages 
paid members of the Buildings Department. He stated that the members of the 
Union have two problems, namely, (1) their desire that control of their employ- 
ment be not transferred from the Trustees to the Budget Commissioner at City 
Hall acting as Director of Personnel for City of Boston employees and (2) their 
desire that action be taken to ad;5ust wage scales not only because of the rising 
cost of living, but also to correct inequities between their wage scales and 
those of other City Departments. He reviewed the wage scales trade by trade, 
and he called attention to the fact that Library enployees work on the same, 
premises by the side of eirqployees of private contractors doing the same work, 
but receiving the higher pay of union wage scales. He also called to the attention 
of the Board the highly skilled nature of the work required of the esnployeea in 
the Library because of the nature of the building. Mr Donahue concluded with 
the statement that to remove the control of the aforesaid group of enployees 
from the Trustees of the Library would be to make a differentiation between 
them ancl other groi¥>s of enployees remaining under the control of the Trustees 
of the Library, \diich, he believed, had been contrary to the policy of the 
Trustees. 

Mr Fay then spoke, reporting on his attendance at a recent meeting held 
at City Hall relative to the proposed classification and compensation survey for 
City eir5)loyees. He stated that there be an elimination of certain class grades 
and therefore a possibility of the lowering of wage rates for certain grades. 

The representatives then withdrew. 

The meeting was resumed. 

The minutes of the meeting of December 1, 1950, were approved after 
certain corrections had been made therein. 

In accordance with the policy of the Board in the matter of delegation 
of the signing of payrolls, on motion duly made and seconded it was 

VOTED; that in accordance with the provision of section 22 of chapter 3 
of the Revised Ordinances of 1925 Milton E. Lord, Director, and 
Librarian, or upon his delegation John J. Connolly, Assistant 
to the Director and Chief Executive Officer, or Elizabeth B. 
Brockunier, Clerk of the Corporation, be and hereby is authorized 
to sign the payrolls of the Library in representation of the 
Trustees for a period not to exceed four weeks from 29 January 

1951. 



m 



, T^4.«^ M^ 1 fr<.m the Mayor's Office was read and ordered placed on 

^o Smad bavrto S; i^d overtiine in certain instances. 

The Board discussed the presentation nade to it ^^P^^^^^^'^l ^^"^ 

Boston Pul^ic Libraxy »^^"^thf?rSs'rhfuld'"r quS^oJ ^l Ta^r^s S^cuUve 
presentaUon it was agreed that ^^/^^!'®®f^°'^°Z;^ ^2 Dersonnel classification and 

relative to adjustment in wage scales be studied. 

The Director announced the voluntary retirement for reasons of health of 
Anna A. G. BeU, Assistant, as of 30 Noveiaber 1950. 

requested* 

^ Director brought to the attention of f e Bo^ T^^Tl^^^'^'^^T 

dividuals who, by reasonof P-^^?^^^^^^^^i^r3ri^^^ in need of 

third individual, who, because of serxous illness in me lanu^, 

further financial aid, , , 4+ „„„ 

On motion duly made and seconded it was 



%>" 



$9,609.29 



VOTED: 



and 

VOTED: 

and 

VOTED: 



I 






10,080.75 



10,252.10 



io,555»oo 



10,565.32 



that there be paid to Mildred R. Adelson, Assistant the sum of 
mty^llars ($50.) from the income of the Alice LxncolJi 
Uhitney Fund. 

that there be paid to Maiy A. Brennan, Assistant, the sun o^/ifty 
^Uarrllso!) from the licome of the Alice Lincoln Whitney Fund. 

that there be paid to Kathleen M. Woodworth, Second Assistant, the 
svm of fifty dSlars ($50.) £r<m the income of the Louis E. 
Kirstein Fund. 

The Director announced a further gift of prints, lithographs, and drawings 
by Mr Albert H. Wiggin to the Print Department. 

On motion duly made and seconded it was 

VOTED- that tliere be and hereby is accepted with deep appreciation by 
VOTED, ^^^f ^^ ^3 p^^^ Lit>raxy of the City of Boston the 

generous gift of Mr Albert H. Wiggin of seventy xtems by G^^e 
fars^rto be added to the Albert »• V^ggij CoUecUon of^^^^^ 
Dra^iings, and Books in the Boston Public Ubraiy, as follows. 

58 prints 
8 lithographs 
U drawings 

follows: 



I 



I 



I 



Macey-Morris Conqpany 
95 Bedford Street 
Boston 11, Massachusetts 

Galley, Henderson & Stewart 
100 State Street 
Boston 9, Massachusetts 

Paine Furniture Company 
81 Arlington Street 
Boston 16, Massachusetts 

Irving & Casson - A. H. Davei53ort Conpany 
37 Newbury Street 
Boston, Massachusetts 

L. J. Peabocfy Office Furniture Company 
299 Atlantic Avenue 
Boston 10, Massachusetts 

On motion duly made and seconded it was 

VOTED: that there be awarded to Macey-Morris ConqDany, 95 Bedford 
Street, Boston, the lowest qualified bidder in the public 
bidding on certain furniture and pertinent equipment for 
the new branch library on Adams Street, Dorchester, a con- 
tract in the total BBaount of Nine Thousand Six Hundred 
Nine Dollars and Twenty-Nine Cents ($9,609.29) • 

The Director stated that the landlord of the quarters occupied by the 
Orient Heists Branch Library had agreed to the terns offered by the Library. 
The Board spproved renewal of the lease on the aforesaid terms and on motion 
duly made and seconded it was 

VOTED: that the Trustees of the Public Library of the City of Boston 
acting in the name of and for the City of Boston do hereby 
accept the aforesaid instrument of lease by and between the 
WOQDSIDE REALTY CORP. and the CITI OF BOSTON of the premises, 
street floor and cellar space, situated at 18 Barnes Avenue, 
East Boston, Massachusetts, subject to the rental, terms, option, 
agreements, conditions and covenants set forth in said instru- 
ment of lease; and it was further 

VOTED: that Lee M. Friedman, Vice President of the Board of Trustees 
of the Public Library of the City of Boston be and hereby is 
authorized and directed in the name and behalf of the Trustees 
of the Public Library of the City of Boston to execute said 
instrument of lease in quadriplicate. 

The Director stated that the lease of the quarters occupied by the South 
Boston Branch Library was expiring, that the lease had an option clause for re- 
newal on the same terms. They approved renewal of the lease on the same basis 
and on motion duly made and seconded it was 




vorm. that the Trustees of the PuM-io Library of the City of Boston 
VOTED. ^** **^^^^ ^^ of and for the City of Boston do hereby 
^ce^ toe aforesaid instrumBnt of lease by and betvieen 
Ss^N, and the cm OF BOSTON of *h«.P^rif «ji°!^^ 
at 386-388 W^st Broadway, South Boston, suboect *? *^/|^» 
ter^, opUon, agreements, conditions and covets set forth 
in said instrument of lease; and it was further 

vnTED. that Lee M. Friedman, Vice President of the Board of Trustees of 
VOIED. ^%^^^-i^^3^ ^ the City of Boston, ^eand l.e here^^s 
authorized and directed in the name and oehalf of tiie Irustees 
S toe ISlS^Iibrary of the City of Boston to execute saxd in- 
strument of lease in quadruplicate. 

n^re than *325. per month, wito an opUon on a thsee year lease. 

The Director reported concerning toe conference wito the ^^^^1°^^.^°''^'' 

S'^'p^nSrsI:^ iiS^rsr^«l for bu^dinrmaintenance «lto a few exceptions had 
been ^proved for submission to the City Council. 

The Director reported relative to the progress of the "MSotiations f or the 

r s ^B^^'ntr raf t ^%r^^'fp^ "r rir^^^^iirfet^ " "'^" 

CoLdssion^s to take by eminent domain toe property at 120 School Street. 

The Director reported relative to r«cent instances trf vandaUa. at the Faneuil 
Branch lltoary^stating that on January 13th 39 windows had been broken. 

Th*, Director reported toat a bill (House 880) had been introduced into the 
General ?S^ Srefe^^ve Philip A. Tracy (also a City Councillor) to place 
^^tor^bUc Library wrier toe MetropoUtan District Commission and toat he 
would report f urtoer on any developments in toe matter. 

The Director reported relative to toe filling of the vacancy in toe POB±ia.°^ . 
of Head of tteSion of Business Operations, stoting that upon too appointnent of 
Mr Jo^ J CoLSly as Chief Executive Officer a year ago, no appointment to toe 
K^d'p^^S^'^had been made pending observation of toe '^J^^^^^ ^^ 
n«™tv Aa^tants to toe Director also appointed during toe year 1950. He stated 
tolt L^fa Snion the position demanded an individual of greater demonstrated 
abiUties than toose of the individuals in question. 

The Board agreed that consideration of the matter should be given at the 



I 



I 



In Board of Trustees 
Friday, 16 February 1951 

A meeting of the Trustees of the Public Library as an administrative 
agexicy of the City of Boston was held in the Trustees Room at 3:U5 o» clock p.m. 

Present: Messrs Buxton, Lord, and Masterson, Trustees; Mr Milton £• 
Lord, Director, and Librarian; and Miss Elizabeth B. Brockunier, Clerk of the 
Trustees, and Assistant to the Director. 



m 



In the absence of the President and Vice President, Mr Buxton in the 



chair. 



During the month of January 1951, following approval by the Director 
and in accordance -with the authority delegated to him by the Trustees, payment 
of bills was authorized to be charged as follows: 



52 



General Appropriation 
Personal Service 
Contractual Services 
Supplies and Materials 
Books 



$178,022.39 

589.67 

8,832.81 

2.96U.99 



Totaj. charged to 

General j^propriaUon $190,U09.86 



Trust Funds Income 



6,258.25 



I 



I 



During the month of January 1951, following approval by the Director 
and in accordance \nXh the authority delegated to him by the Trustees, eaqpendi- 
tures for services and supplies were authorized as follows: 

General Appropriation 

Contractual Services $ 13,658.51 
Si:?)pUes & Materials 19,582.07 
Current Charges & Obliga- 
tions 3,6U5.28 
Equipment 6j201.2U 



Total 



$ 143,087.10 



next meeting. 
Dissolved : 



U^ S/UJLm^ 



Clerk 



I 



I 



For the month of January 1951 the Director made the following report 
on personnel: 

1. Resignations: Mary Duran Yanovich, Assistant, Sub-Professional 

Library Service, effective January 30, 1951 

2. Deaths: Marlon A. McCarthy, Chief of Book Preparation Department, 

Emeritus, on January 13, 1951 
James W. KinseUa, Electrician in the Buildings Department 
oa January 16, 195 1« 

In accordance with the policy of the Board in the matter of signing 
payrolls on z^tion duly made and seconded it was 



62 



the D3j:ec^or, ana uuxex rHrector, and Cleric of the Corporation, 

Brockunier, Assistant to tne uirecxoi, ««** ^•*',; « .. nKl.nY.v -in 
te^ndhereby is authorized to sign the payrolls of the Libr^ ^ 
wp^sen^auL of the Trustees for a period not to exceed four 
wB^s from 19 February 1951. 
Circular Letters number 2 and 3 frc». the Mayor's Office y^ read and ordered 
placed on file. 

The Director presented a coimnunication which had been sent o'^^^^ °^.?^^ 
The ?^®*^r°^„P^f g^^^ forth that the non-bibliothecal eitqployees of the 
Honor Mayor John B. Hynes setting J;^^^^* ^^.eg-ted by the Trustees of the Library 

^'L"^/Llter1f JaS ?: Ih^fToT^^T^^^^^^^ of ^e city enployees 

in their letter ol January ^-, -^'pj.. ^i Q=sljf ication ani ooinpensation 

in connection with the development of a °"y:^^^ °^^f ^°^^°e<i^at^e Trustees 
plan. FoUowing cr-nsideration of the comunxca^on^t^was^agreed^tha ^^^ ^^ ^^^^ 

should make a further presentation directly to His nonor m oeiisuj. 
of the non-bibliothecal en^aoyees from the survey. 

The Director then reported concerning Senate No. 33, a ^01 introduced 
into the'^naTallrurf S pSce all matters P-t^n^^ O^^^f f^^^^^^ated 
uiKier a Director of Personnel appointed f«^ thTSa^ to jI^^toougTMr WilUam H. 

"^^FB-^^^TiF^z ^£i rri^ s:^^. 

and requesting that the ^^f^^^^^^^^P^'r^^'^ich it is to be presented for adoption at 
I'^^^rl^: °'i:ro?'trift^r^1^f Ho^to be sU also to the CorporaUon 
CoLsS^and tolfr WiUiam H. Kerr of the Law Depart»nent. 

The Director reported, in the matter of acquisiUon of the site for a branch 

process of eminent domain. 

Th« Director brought to the attention of the Board tiiat acUon taken at its 
^eung - I'^-^'inS^ -thorite the^e^e^^^^ :L^„^r of'^^he^^Xe^e^'"'^ 
K^^rThaa^Tersor S "^^^X^ TZ I^ terms had been 

written with the new owners, , ^ ,^ 

On motion duly aade and seconded it was 

VOTED- that the Trustees of the Public Library of the City of Boston 
^^UnTL^ name of a«l for the City «f Bo«ton^o here^ 
^c^ the aforesaid instrument of lease by a^<» between DAVm S. 
GReS. SARAH KAPLAN, ABRAHAM KAPLAN, all of Boston, and A. HURRAI 
GINSBERa. HAaOND GINSBERG, IRENE LEBOWITCH. a^ ?^ "^^'^ 
FLORENCE SCNN ABEND of Brookline, «>d the CITY OF BOSTON of «« 
premises, second floor, situated at 061 Harvard Street, Allston, 
M^^uUtts, subject to the rental, terns, '^*^°°'^«f^«^^*!' 
condiUons and covenants set forth in said instrument of leasej 
anl it was further 



63 



I 



I 



CO 

o 



VOTED: that Frank W. Buxton, Trustee, be and he hereby is authorized 
and directed in the name and behalf of the Trustees of the 
Public Library of the City of Boston to execute said instru- 
ment of lease in quadri:qplicate« 

The Director reported that a contract in a revised form had been drawn 
by the Law Department for services of a consulting architect for 1951* He stated 
that the contract would cover actual work performed by the architect on studies 
as well as on construction work undertaken* 

On notion duly made and seconded it was 

VOTED: that there be entered into a contract with Messrs Ames, 

Child and Graves, 50 Beacon Street, Boston, for architecttiral 
services in the year 19^1, in accordance with the standard 
provisions of the American Institute of Architects, the total 
fee thus charged to be sub;)ect to the terms, agreements, and 
conditions set forth in said contract* 

The Director reported that on Thursday, February 1, 1951* at 12:00 noon 
there had been publicly opened and read proposals for supplying certain furniture 
and pertinent equipment for the basement area of the new Open Shelf Department 
as follows: 



I 



I 



Macey-Morris Coinpany 
95 Bedford Street 
Boston 11, Massachusetts 

Irving & Casson^*H •Davenport Co* 
37 Newbury Street 
Boston, Massachusetts 

L.J*Peabody Office Furniture Co* 
299 Atlantic Avenue 
Boston 10, Massachusetts 



Unit I $ 585.00 

Units II -Vni 2s98l*6l 
Total $3,566.61 



Unit I 
Units Il-Vm 



Uhit I 

Units II-VIII 



no bid 

$3,209.61* 



no bid 
$3,310*23 



bid. 



He stated that the low bidder was the only bidder supplying a conplete 
On motion duly made and seconded it was 



VOTE): that there be awarded to Macey-Morris Cainpany, 95 Bedford 
Street, Boston, the lowest qualified bidder in the public 
bidding on certain furniture and pertinent equipment for 
the basement area of the new Open Shelf Department a con- 
tract in the total amount of Three thousand five hundred 
sixty-six dollars and sixty-one cents ($3,566.61)* 

The Director stated that on Thursday, February 15 th, there had been 
publicly opened and read sealed proposals for a contract for supplying catalog 
cases, book trucks, book display cases, and pertinent equipment for the Adams 
Street Branch Librazy as follows: 



I 



Ward's Stationers 
57-61 Franklin Street 
Boston, Massachusetts 



Unit I 
Unit H 
Total 



$ 895.00 
$14,287*00 



64 



Remington Rand Coii?)any 
857 Coniraonwealth Avenue 
Boston 15 > Massachusetts 



Unit I 
Unit II 
Total 



$U,221.50 
963>50 



He reported that the low ^^<>- ^f,„f-Kt S^ Srt:iraS\S:'c;S"' 
in his bid. He stated 11>at upon consultation ^i^J^^ ^^Sd be rejected and , 
Auditor's Office it had be^" ^«S°X'^ l^r^ Si^dt^nSact without pubUc 
peimission be requested of Hxs Honor ^« "^jro^ J' to Ward Stationers at the total 

S:^"r f orlh'in^StrrflU S^rS^aToO^xL than that of the 

other bidder, . j ^4. 

On notion duly made and seconded it was 

VOTED: that permission be requested of His Honor the Mayor to w^ with- 
out nubUo advertising to Samuel Ward Manufacturing Conpany, d.b.a. 
W^dC^attone", at'57-6l Franklin Street, Boston, a contract for 
r^A+fllo^ cases book trucks, book display cases, and pertinent 
'e^SinHor't^ldams Street Branch Ubrary in the total amount 
S Four thousand two hundred eighty-seven dollars ($U,2B7.J. 

Th« Director reported that the Law Department had informed the Library that 
it cannotleS^ond its^f icers by a schedule bond, but must obtain individual 
bonds. He stated that such bonds would be secured. 

The Director reported that the hearing of the Ubrary-s ''"^f * ^^^T^^^^f^fi 

of ^ oSer members of the Board would attend the hearuig. 

The Director stated that there was no further report to date to make con- 
cerning House 880 and Senate 33 introduced into the General Court. 

Consideration of fiUing the vacancy in the posiUon of Head of the Division 
of Business Operations was deferred to the next meeting. 

The Director reported that on January 19th action had been taken to authorize 
+h« PresIdLf to enter^toa lease for vault space in the Merchants National Bank 
^ ^f ^auS 'of Ss'bsence it had not been possible to execute the lease. 

On motion duly made and seconded it was -^ 



V0TE2): 



and 

VOTED: 



W 



and 

further 

VOTED: 



I 



that there be and herety is rescinded the action of the Board on 
19 January 1951 actdng in the name of and for the City of Boston 
in acceDtinp a certain instrument of lease by and between the 
MERCHANTS NATIONAL BANK OF BOSTON and the CITY OF BOSTON and in 
auS^orizine Frank J. Donahue, President, to execute the aforesaid 
^^mS^^of^e by and between the MERCHANTS NATIONAL BANK OF 
BOSTON and the CITI OF BOSTON} 

that the Trustees of the PubUc Library of the City of Boston 
acting in the nai«e of and f or the City f Boston do hereby accq,t 
the foresaid inatrument of lease by and between the MLRCHANTS 
NATIONAL BANK OF BOSTON and the CXT3C OF BOSTON of a portion of 
the vault in the sub-basement floor of the premises in the build- 
ing known as the New England Mutual life Insurance Conpany Building, 
i^ton, Massachusetts, subject to rental, terms, option, agreements, 
conditions and covenants set forth in said instrument of lease; 

m AcUon rescinded and revotod at meeting of M««h 16, 1951, see page 69 this volume. 



I 



Dissolved: 



CO 

O 



that Frank W. Buxton, Trustee of the Public Library of the 
City of Boston, be and he hereby is authorized and directed 
in the name and behalf of the Trustees of the Public Library 
of the City of Boston to execute said instrument of lease in 
quadruplicate • • 

Cleric 

In Board of Trustees 
Friday, 16 March 1951 

A regular meeting of the Trustees of the Public Libraiy as an administra- 
tive agency of the City of Boston was held in the Trustees Room at 3:U5 o'clock 
p»m« 

Present: Messrs Friedman, Lord, and Masterson, Trustees j Mr Milton £• 
Lord, Director, and Librarian; Mr John J. Connolly, Assistant to the Director, 
and Chief Executive Officer. 

The Vice President, Mr Friedman, in the chair, 

, During the month of February 1951, following approval by the Director 
and in accordance with the authority delegated to him by the Trustees, payment 
of bills was authorized to be charged as follows: 



! 



I 



General Appropriation 
Personal Service 
Contractual Services 
Supplies & Materials 
Current Chgs, & Obligations 
Equipment 

Total charged to General Appropriation 

Trust Funds Income 
Special impropriations 



$165,092*97 

2,825.23 

29,398.91 

63.00 

7U0.00 

$198,121.00 

$9,585.70 
$637.i4li 



During the month of February 1951, following approval by the Director 
and in accordance with the authority delegated to him by the Trustees, eocpenditures 
for services and supplies were authorized as follows: 



I 



I 



General Appropriation 
Contractual Services 
Supplies & Materials 
Current Chgs. & Obligations 
Equipment 

Total 

Special ^propriations 

Construction of Buildings & Original 
Equipment and Furnishings Thereof 



$9,622.15 

U,25U.91 

12,995.56 

3.320.36 

$37,192.98 



$U,09U.22 



l!tA^ 



68 



For the month of February 1951 the Director made the following report on 
personnel: 

X. Death: Annie M. Donovan, Branch Librarian, Qneritus, on l6 February 1951. 

2. Appoint»ent: Clerical and Mechanical Service, Al^ E. Cro^ey, Cleaner. 
"• ^^ effective 2 February 1951. 

3. Changes in remuneraUon by certification in terns of c<«pletion of work 
in a library school: 



I 



I 



CSracemarie V. iOfe, Probationary Assistant 
from $2550. to $2600., as of 1 February 1951 
General Reference Work (Q) 

Katharine W. Jaffe, Probationary Assistant 
^ $2800. to $3000., as of 1 February 19?! 
The Public Library as an In stitution U/ 

Marianne Horse, Probationary Assistant 

from $2900. to $3l50., as of 1 February 1951 
n^n^y fll Reference Work (Q^ ^ 
fETTuEO-ic Library as an inst itution Ul 

George M. Pahud, Probationary Assistant 

from $2750. to $2800., as of 1 February 1951 
Cataloging and Classification (Q) 



$60. 



$200< 



$50. 
$200. 



$50. 






^okJjM^r Assistant to the Director and Clerk of the Corporation, 
^^^hSeby is aphorized to sign the payrdlle of the Library in 
^p^seSon of^e Trustees for a period not to exceed four weeks 

troiu March 19, 1951. 
Th« Board discussed a conrounication from Miss Rebecca E. VdUis, Branch U.- 
hrarian,X^rs.r;^lfh she ^e ^^ ^Z^'>l^Tl-^''^,^^\TJZ''^L^ 

"fu^TZ T rc'^sVor^e P^^a: ^ iLie^iS pension 2low«.ces for 
of H. Sylvia A. H. U. wujcb lor ^^''^^'^^^^^^.^ o+a+fid in her communication that 
reUred employees of the Library. «^^[^^^i|J^*f ^^ iSd^te because they 
present pension allowances paid ^'^*^"5^%°Sbraiy »iployees in past years, and 
^re based in large part on the low sfff^^^'T ^"^ff^^. ^g the estabUdilng of 
because of the increase in the cost "^^^T^^^ --orerecent^y . J^ properly 

^r ^JSfr't^ SS'icS:^nTf"h:T^n''LS:rt^'^: it «» agree? that the 
"CsLe-^'orTheTirP^rs^dent Should a letter^ ^L^S^^erS^VhT 

STrSTs'f^r^S hfr^S^tt^r^t.^t^^RetS^nt'^aS' ^t"w«. ^so agreed that a 
^oft^^^rre^o^er^e should be sent to His Honor the Mayor. 



I 



I 



I 



6T< 

The Director presented a commnnication from the City Clerk relative to 

-tfo^f rSrtra^rbe-rt^^ ^^^^^^^.t^Jl^z.. 

IZ Cnr^/^l^to the Law D^art»ent of the City of Boston. 

The Director reported that a ccnnunication had been ^e^'^f f^^. *^ 
^ „ —J • ir+hB ri tv of Boston requesting that in accordance with the 
^^Sls'irthe T^ ^""-^T^o/lTe^c Library submit to His Honor 
Cti^ra u'^%f^a:^s S three ^^^^'f^\^'^^Z'^ATZr7f^ 

^Si^wSch^a^ile^of^^^ names could be made by the Trustees at the next 
meeting* 

Th« mrector presented a recommendation for the appointment of an 

in the U. S. Navy. On motion duly made and seconded, it was 

VOTED- that Martin F. Waters, First Assistant, be paid at the rate 
VOTED. ^|3^^p^^ ^^ fi^ the period of his service as Assistant- 

in-Charge, effective 3 March 1951. 

months and will have to continue to be absent because oi la-uwBo. 
duly made and seconded, it was 

VOTED- that Mary E. Obear, First Assistant, be paid at the rate of 
. ^'"™* f^OoV^T annum for the period of her service as Assistant- 
in-Charge, effective 5 March 1951. 

The Director sutmitted a further report, as previously "quested, on 
*.^ *irthP several cateeories of mechanical workers enployed in the 
rates of psy for ^^^ jeveral =*!«6orxes ^ workers elsewhere in 

^'SU TerSSf of ^truriorsc°afe's^or'tre s»ne categories of workers, 
^e rSr? IXated that the estimated cost of increasing *^«/ °^^« . 

"trii ?rp:^ rumTais^^th^ "if ^eTr:^or^^6o"iort^-S^^ 

annual cost of jpproxmately *27,700. ^^.^^^'t.hlfl^rDose at the present time, 
?? ''S^ ^t"be"::SiSrto"'^e'tc%?:n'^ Z *^?e'r'^^Von*^igh^ limited 
b^s ir^ a^e^d^^f^erconsideration of the Pf *i^.*°*^,«5£f * ^d 
^^e scS^s^r mechanical workers should await a full meeting of the Board. 

The Director made a further report relaUve to the exenytion of Clerical 
and Mech^S^r^erfof the Library from the current "^'r^^fH^^Z'' 
^ ^hf development^ a ^^y-^^l^^^^^flZ^oi:^:^:^^^ 
^tL'IL'^ls^t^anS^sreil^^sle^U.ted Snce the Mayor hal recon^ed 



m 



exeirpting the non-bibliothecal as well as the bibliothecal workers from the provisions 
of SENATE 33 setting up the Budget Commissioner as Director of Personnel for city 
employees on a city-wide basis, and that the Budget Commissioner had reported to the 
Mayor that the matter would be considered further and reported upon subsequently to 
the Mayor. 

The Director requested authorization for putting into effect the increase of 
$200 which has been proposed by His Honor the Mfi^or for eir5)loyees of the City as of 
1 April 1951, in the event that the necessary appropriation bill should be passed by 
the City Councils He stated that the proposed increase was to be a:vailable to all 
enployees of the City except those in the City Printing Department and the Printing 
aid Binding Departments of the Library, for whom increases in wages had already been 
made in tenns of union scales. On motion duly made and seconded, it was 

VOTED: that, effective 1 April 19^1 ard subaect to the availability of 
appropriation therefor, an increase in reiauneration in the 
amount of $200 per annum be granted to each full-time employee 
of the Library except the employees of the Printing and Binding 
Departments. 

The Director presented a report from the Law Department concerning the re- 
vision of boundary lines at Adams Street and Delmont Street, Dorchester, affecting 
property adjacent to the site on ^ich has been erected the new Adams Street Branch 
Library. He stated that ^ile the request for revision of these boundary lines had 
been made by the abutter, the change would be to the benefit of the Library in that 
it would bring slightly increased holdings to the City at the same time that the 
lines would be rectified in sinqplified fashion. On motion duly made and seconded, 
it was 

VOTED: that a certain parcel of land containing 10$ square feet shown 

as Parcel 3 on a plan marked "City of Boston, Adams St., Delmont 
St., Oakton Ave., Dorchester, Dec, 17, 1950, James W. Haley, 
Chief Engineer, Street Laying-Out Department" is no longer 
required for any public purpose; 



and 
VOTED: 



and 
further 

VOTED: 



that said Parcel B, hereinbefore referred to, be conveyed to 
Giuseppa Seminara upon delivery by said Giuseppa Seminara of a 
deed to the City of Boston of 1h6 square feet of land shown as 
Parcel A on the plan hereinbefore referred to; 



that the President or the Vice President be and he hereby is 
authorized to notify the Mayor and Council of the City of 
Boston of the contents of this vote* 



The Director reported on the acquisition of a site for a branch library 
building in the Egleston Square area, stating that the request for the land taking 
is now awaiting action by the Mayor. 

The Director reported that on 13 March 1951 bids had been received for the 
installation of a new mezmanine floor over the Branch Issue Department in the Annex 
for the purpose of housing the Book Purchasing Department. The lowest qualified 
bidder was the Tassinari Contracting Cozporation. On motion duly made and seconded^ 
it was 



I 



I 



O 
CM 



VOTED: that there be awarded to Tassinari Contracting Corporation, 
57 SnowhiH Street, Boston, the lowest qualified bidder in 
the public bidding, the contract for a new Book Purchasing 
Department area in the Annex of the Central Library Building, 
as specified in the contract in the total amount of thirteen 
thousand seven hundred and sixty-three dollars ($13*763.) • 

The Director presented a request from Piper Brothers for an extension 
for the date of con^pletion of their contract for a new Return Desk and Conveyor, 
until 1 June 1951* It was agreed that the extension be granted. 

The Director presented a claim from the John F. Griffin Co. for an 
additional payment of $239.61 to cover the cost of additional fire-stopping 
which had been installed upon orders from the City of Boston Building Inspector 
at the Adams Street Branch Library. It was agreed that this claim could not 
legally be paid since the building has been accepted by the City and final 
payment to the contractor has been made. 

The Director reported that the authorization for the execution of the 
contract for space in the vaults of the Merchants National Bank should be cor- 
rected to provide for the naming of Mr Friedman ratlier than Mr Buxton; that 
tliis should be done by rescinding the vote taken on 16 February 1951 ^ and by 
taking now a new vote covering the entire action. On motion duly made and 
seconded, it wa3 



VOTED: 



I 



I 



and 

VOTED: 



1 



I 



that there be and hereby is rescinded the action of the Board 
on 16 Febrtiary 1951 acting in the name of and for the City of 
Boston in accepting a certain instrument of lease by and be- 
tween the MERCHANTS NATIONAL BANK OF BOSTON and the CITI OF 
BOSTON and in authorizing Frank W. Buxton, Trustee, to execute 
the aforesaid instrument of lease by and between the tlERCUANTS 
NATIONAL BAaNK OF BOSTON and the CITY OF BOSTON; 

that the Trustees of the Public Library of the City of Boston 
acting in the name of and for the City of Boston do hereby 
accept the aforesaid instrument of lease by and between the 
MERCHANTS NATIONAL BAfJK OF BOSTON and the CITY OF BOSTON of a 
portion of the vault in the sub-basement floor of the premises 
in the building known as the New England Mutual Life Insurance 
Con?)any Building, Boston, Massachusetts, subject to the rental, 
terms, option, agreements, conditions and covenants set forth 
in said instrument of lease; 

and 

further 

VOTED: that Lee M. Friedman, Vice President of the Trustees of the 
Public Library of the City of Boston, be and he hereby is 
authorized and directed in the name and behalf of the Trustees 
of the Public Library of the City of Boston to execute said 
instrument of lease in quadriQ>licate. 

The Director reported that the hearing on the Library's budget estimate* 
for 1951 had been held on Tuesday, 13 March 1951, before the Appropriations 
Ccramittee of the City Council. 



70 



Tl 



The Director stated that there was nothing further to report concerning 
Senate 33 and House 880, both bills introduced into the General Court, but that 
a careful check is being kept on the course of the bills • 



The Board agreed to defer until a later^ 
vacancy in the position of Head of the^ - - • • 

Dissolved: 




the question of filling the 
ess Operations • 



I 



I 



erk pro tem 



In Board of Trustees 
Friday, 6 April 1951 



A regular meeting of the Trustees of the Public Library as an administrative 
agency of the City of Boston was held in the Trustees Room at 3:l45 o'clock p.m. 

Present: Messrs Buxton, Friedman, Lord and Masterson, Trustees^ Mr Milton E, 
Lord, Director, and Librarian; Mr John J« Connolly, Assistant to the Director and 
Chief Executive Officer; and Miss Elizabeth B. Brockunier, Assistant to the Director 
and Clerk of the Corporation. 

The Vice President, Mr Friedman, in the chair» 

During the month of March 1951, foUowing approval by the Director and in 
accordance with the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 



o 



General Appropriation 
Personal Service 
Contractual Services 
Supplies •Sc Materials 
Books 

Current Charges k Obligations 
Equipment 

Total charged against General Appropriation 

• 

Trust Funds Income 
Gifts for Immediate Use 
Special Appropriations 

Construction of Buildings & Origin^ 

Equipment & Furnishings Thereof 



$16U,263.23 

2,137.69 

9,097.21 

I6,9iil.2li 

3,680.61 

85U.QU 

$196,97U.02 

$6,823.U0 
$1.50 



$1*76.00 



I 



1 



During the month of March 1951, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, expenditures for 
services and s\:^plies were authorized as follows: 



Contractual Services 
Supplies and Materials 
Current Charges & Obligations 
Equipment 

Total 



$15,352.U2 

6,010.22 

10,031a.7U 

5.565.12 

$36,962.50 



For the month of March 1951, the Director made the following report 
on personnel: 

1. Resignations — Eleanor V. Goolkasian, Assistant, Sub-Professional 

Library Service, effective March 28, 1951. 

In accordance with the policy of the Board in the matter of signing 
payrolls on motion duly made and seconded it was 

VOTED: that in accordance ^.th the provisions of section 22 of chapter 3 
of the Revised Ordinances of 1925 Milton E. Lord, Director, and 
Librarian, or upon his delegation John J. Connolly, Assistant 
to the Director, and Chief Executive Officer, or Elizabeth B. 
Brockunier, Assistant to the Director, and Cleik of the Corpora- 
tion, be and hereby is authorized to sign the payrolls of the 
Library in representation of the Trustees for a period not to 
exceed four weeks from 9 i^ril 1951. 

Circular Letter No. U from the Mayor's Office was read and ordered placed 
on file. 

The coOTJiunication under date of April 5, 1951 from the Mayor's Office 
directing the granting of leave of absence for the observance of the Passover 
to those members of the staff who are of the Jewish faith was received and 

o Qr ^nl^Sirector stated that such leave was customarily granted. 

The Director presented a communication from the Chairman of the Art Com- 
mission calling to the attention of the Board that in accordance with the law the 
Trustees had the duty to nominate three individuals from whom the Mayor wiH 
select a member of the Art Commission to fill the term eaqpiring on April 30. 
The Board names Messrs Daniel Sargent, William G. Constable, and J. Han^Kien Robb 
as its choice and instructed that these names be sent to the Mayor. 

The Director reported that subsequent to the preceding meeting the M^or 
had announced that the proposed flat increases in pay to be granted city esnployees 
were to be granted as of June 1st in the amount of $260. rather than i^ril 1st 
in the amount of $200. and that therefore the Trustees should rescind its action 
of the previous meeting authorizing payment in the amount of $200. as of April 1st. 

« 

As requested by the Board, the Director submitted a schedule of actual 
rates of pay and proposed rates of pay of the mechanical workers other than 
printers and binders en9)loyed in the Library. Following discussion the Director 
was requested tc consult with His Honor Maoror John B. flynes in the matter of the 
contemplated increase in wage scales for the aforesaid enqployees. 

The Director reported that at the recent hearing on the Budget before th© 
City Council question had been raised as to the amount of overtime pay received 
by certain eirployees of the Library. The Director stated that he would present 
at an early date for the information of the Board a cost analysis schedule of 
overtime pay for Sunday work and week-day work. He indicated that it might prove 
more economical to increase th* personnel in the BudHdinge Department to obviate 
the necessity for so much overtime work. 



72 



TS 



The Director called to the attention of the Board that it has been the policy 
of the Trustees in recent years to give grants to members of the staff toward the 
expense of attendance at the Annual Meeting of the American Library Association and 
recommended that this policy be continued this year for the meeting to be held iJi 
Chicago, the recipients to be chosen by a committee appointed from the staff. The 
Board authorized five grants for the purpose to the amount of $100, each. 

The Director stated that it has also been the policy of the Board to grant 
annually four scholarships for attendance at library school in the amount of ^-^O* 
each the cost to be paid from the income of trust funds. He stated that the candi- 
dates are chosen by a committee from the staff. The awarding of four scholarships 
in the amount of $100. each was authorized. 

The Director again brought to the attention of the Trustees the matter of the 
establishment of an Appeal Board. He suggested that there be adopted certain of the 
procedures in effect at the Library of Congress, one of which is sunilar to Uiat 
suggested by the committee appointed by the Boston Public Libraiy Professional btaff 
Association to study the problem. FoUowing discussion, on motion duly made and 
seconded it was 

VOTED: that in addiUon to the present appeal procedure in use in the 
Library there be afforded to eirqployees the opportunity for the 
following alternative appeal procedures: 

(X) The Opgn Method — three members: one will be chosen by 

iheacbniftlCiiration, one will be chosen by the appellant, 

and the thira will be chosen by the two selected members 
and will serve as Chainnan* 

(2) The Panel Method — three members, to be chosen from a panel 
of eight individuals, to be made \xp of: four chosen by the 
administration, aid four chosen by the employees (through 
the pertinent staff organizations of the majority of the 
members of the staff) — 

In the case of the bibliothecal eirqployees: 

The administration will select one member, the appellant 
>ri;n select one member, and the pertinent staff organiza^ 
tion will select one member who will serve as Chairman. 

In the case of the clerical and mechanical employees: 

The administration will select one member, the appellant 
will select one member, and these two so selected will 
choose a third member who will serve as Chairman* 

It was agreed that the panels to be established are to serve in an advisory capacity 
only to the Director and that thereafter, as in the present procedure, further appeal 
frooi the Director's decision may still be made to the Trustees. 

The Director reported the passage by the City Council on April 2, 1951 of 
the budget for 19^1. He stated that action should now be taken to adopt the afore- 
said budget allovrancea and to authorize expenditures in t«rsus of them. On motion 
duly made and seconded it was 



VOTEHD: 



I 



that there be adopted the final revised budget allowances for 
the fiscal year beginning January 1, 19^1, based on appropria* 
tions made to the Library and duly certified by the City of 
Boston, as set forth in the accompanying schedules: 

1. Personal Service $2,Zh6,Q$0. 

2. Contractual Services 236,962. 

3. Supplies & Materials 215,830. 
U. Current Chgs & ObUgations 59,659. 
5. Equipment 65^896. 



Total 



$2,525,197. 



and 

VOTED: 



'•2 



I 



I 



that Milton E. Lord, Director and Librarian, or \qx)n his dele- 
gation John J. Connolly, Assistant to the Director, and Chief 
Executive Officer, be and he hereby is authorized to sign on 
behalf of the Corporation in approval of the payment of all 
vouchers or bills covering expenditures incurred in terms of 
the final revised budget allowances for the fiscal year be- 
ginning Januaiy 1, 1951 as approved by the Corporation by its 
vote of April 6, 1951 and for which appropriations have been 
duly made by the City of Boston for the said fiscal year^ said 
payments to be reported to the Corporation at its next business 
meeting for confirmation and ^^proval. 

The Director reported that the service contracts for 1951 which had been 
approved by the Board at earlier meetings upon presentation to the Law Department 
had been rejected on the basis that contracts covering the period of the entire 
year may not be legally entered into until the City has made the necessary appro- 
priations therefor. He stated that with the formal passage of the budget these 
contracts should now be entered into for the period of April through December. 
On motion dxily made and seconded it was 



VOTED: 



and 

VOTED: 



I 



I 



that there be awarded without public advertising to the H. B. 
Church Truck Service Company, 26 Reading Street, Roxbury, 
Massachusetts, a contract for the transportation of books and 
other materials between the central library and the branch li- 
braries for the period i^rLl 1, 1951 throu^ December 31, 1951. 
at the rate of one hundred dollars ($100) per truck for two (2) 
trucks, plus an overall charge of ten dollars ($10) per week 
for handling cash, plus two dollars and forty-five cents ($2.1*5) 
per hour per truck for all hours trucks are used beyond eight (8) 
hours in any working day, and for a third (3d) or more additional 
trucks as required at the rate of two dollars and eighty-five 
cents ($2.85) per hour per truck with a minimum charge of four 
(U) hours per truck, and at the rate of three dollars and forty- 
five cents ($3.U5) for use of such third or more trucks beyond 
eight hours in any working day. 

that there be awarded without pubOLic advertising to the H. B. 
Church Truck Service Company, 26 Reading Street, Roxbury, 
Massachusetts, a contract for providing a Bookmobile service, 
using a Bookmobile built to specifications provided hy the Li- 
brary, for the period April 1, 1951 throu^ December 31, 1951, 
at the rate of one hundred eighty-five dollars ($185.) per week 



7:^ 



and 

VOTED: 



and 

VOTED: 



(Monday through Friday), plus two dollars and ten cents ($2,10) 
for all hours beyond forty (UO) hours in any one week (Monday 
through Friday), and for all hours worked on Saturday at the 
rate of seventy-five cents ($.75) per hour for the first four 
(U) hours and two dollars and ten cents ($2.10) per hour for all 
hours worked thereafter. 

that there be awarded without public advertising to the Bay State 
Cleaning Company, 16 Harrison Avenue, Boston, Massachusetts, the 
contract for the cleaning of certain windows for the period of 
April 1, 1951 to December 31, 19S1 at the Central Library building 
and seventeen branch library buildings as specified under Groiqp I 
in the specifications in the contract in the total amount of three 
thousand two hundred forty-three dollars and seventy-five cents 

($3,2U3.75)5 

that there be awarded without public advertising to C^"«*eful Clean- 
ing Con^jar^, 18U Boylston Street, Boston, Massachusetts, the con- 
tract for the cleaning of certain windows for the period of 
i^ril 1, 1951 to December 31, 1951 at thirteen branch library 
buildings as specified under Group II in the specifications in 
the contract in the total amount of one thousand twenty-six 
dollars ($1,026.). 

The Director reported that additional space for book storage is needed until 
such time as there is an enlargement of the Central Library building in connection 
with the conteir5)lated rearrangement of departmental space wLtliin the building in the 
immediate future. He stated that additional space at the New England Deposit Li- 
brary can be rented at an annual cost of $1100. 

The Director was authorized to increase the amount of space rented by the 
Library to an amount not to exceed $1100. annually. 

The Director reported receipt of a claim from the contractor for the Adams 
Street Branch Library building, John J. Griffin and Coirpany, for certain woric ordered 
by the Building Commissioner after coripletion of the roof and for provision of certain 
equipment specified in the contract for which payment had not been made. He stated 
that a bill for this additional work had not been included \yy the contractor in the 
submission of his final bill and that the Library had been advised by the Law Depart- 
ment that there is no legal requirement to make the aforesaid payments. The Director 
was instructed to consult with the Law Department and the City Auditor as to the 
possibility of meeting this claim and to inform the contractor of the Library's action 
in the matter. 

The Director brought to the attention of the Board the imminence of the 
opening of the Adams Street Branch Library and the necessity for reaching a decision 
as to the continuance of the branch library housed in temporary quarters at 182 Ne- 
ponset Avenue. He pointed out that a new book collection would have to be assembled 
for the Adams Street Branch Library, if the aforesaid branch library were to be 
continued. 

Inasmuch as the Board had agreed to afford an opportunity for an additional 
hearing to interested citizens of that area of Dorchester before making a final 
decision in the natter, the Director was instructed to make arrangements for a 
hearing, if so desired, on xhe date of the next meeting, namely April 20. 



75 



I 



I 



O 
CM 



I 



I 



I 



I 



The Director stated that shortly there should be selected an architect 
for the proposed new branch library building in the Egleston Square area. He 
was requested to provide to the Board a complete list of those individuals idio 
have expressed an interest in being considered. 

The Board again gave consideration to the possibility of filling the 
vacancy in the position of Head of the Division of Business Operations. Following 
discussion the Director was authorized to canvass the field to submit a list of 
ca»iidates to the Board for its consideration. 

The Director reported receipt tram. His Honor Mayor John B. Hynes of a 
report rendered by the Mayor's Administrative Committee iQ)on the Finance Com- 
mission's report of its survey of the Library in which three main suggestions 
had been made concerning operation of the Library namely: 

(1) give consideration to the fundamental base of si5)port of the 
Library; 

(2) transfer the Printing and Binding Departments to the City 
Printing Department; and 

(3) transfer the maintenance employee group to a central city maintenance 
agency to be established. 

He stated that the Mayor's Administrative Cominittee had reccronended to the Mayor 
that action on the third suggestion be held in abeyance. He stated that the Mayor, 
in trananitting the report to the Trustees, had requested their advice as to the 
action that should be taken. The Director reported relative to the possibility 
of the development of a wider base of support for the Library through metro- 
politanization of service and through state aid. No action in the matter was 
taken. .x^^ 



Dissolved: 



\J Cleik 



In Board of Trustees 
Friday, 20 April 1951 

A regialar meeting of the Trustees of the Public Library as an 
administrative agency of the City of Boston was held in the Trustees Room at 
3:U5 o'clock p.nu 

Present: Messrs Friedman, Lord and Masterson, Trustees; Mr Milton E. 
Lord, Director, and Librarian; Mr John J. Connolly, Assistant to the Director, 
and Chief Executive Officer; and Miss Elizabeth B. Brodcunier, Assistant to the 
Director, and Cleric of the Trustees. 

The Vice President, Mr Friedman, in the chair. 

The Director reported that a group of citizens of the Neponset area of 
Dorchester, together with certain of the elected officials of Boston, ware 
awaiting a hearing before the Board in connection with the possible closing of 
the present tenporaiy quarters of the Neponset Branch Library. There then 
before the Board City Councillor John J. Beades, Senator VHOliam J. Keenan, 
Mr Joseph C. White, of the Boston School Committee, Mr John P. McMorrow, 
Mrs Mildred Glavin, Mrs James F. McCready, Mrs Joseph McShane, and her two 
children, Mrs John S. Russell, Mrs Mary E. Hall, Mrs Catharine Quigley, and 
Miss Sarah L. Lynch. 



T6 




opportunity for a hearing to the ^oMp before ^f ^ ^^^^^ion at the Neponset 
library. He called attention to the ^"^^^^^^^^^^^^^.^^s, °?ating that it is 
Branch Ubrary as a result of "-ovxag to the present ^*^^' ^^^ability of a 

Z h U^fe-rtAe fo^r a^'stTter^S^"^"---^ -^^ - May^r to enlist 
his support in its continuance. 

senator Keenanthen^o.^ brief ^^^^^^ 
f^.^^TT^^lrZu^l^r^^J^ot'Zs Vide use by both citizens and 
school children. 

Mr ncMorrow then .ade a P-^f^^^^^^rSiS inVaXTf^thf L^Ad^s 
ftre:^?^tSb^" "it'aSd't: ^:rr^TseLrb^^. ^.-ary in operauon 
for the following reasons: 

a. Distance to be traversed to Adams Street by Neponset citizens either 

• i2^ by walking or by a circuitous route on the MIA. 

b Traffic hazards to children presented by the necessary crossings to 

* ■ F each"t he new branch library on foot. 

c. Loss of its own branch library to the Neponset oonnunity. 

d. Loss of tijie to students from schools because of the increased dis- 
tance to the new branch library. 

e. Inaccessibmty of the new branch library to re^dents of three homes 

for tne aged. 

f. Ap proval by the Mayor to the continuance of the branch library, if the 

Trustees so desire • 

g. . ^.n . Of the Boston City Council of its opposition to the closing 

of the branch library . 

Mr McMorrow stated that the Honorable Joseph C. White of *^. B°!^^f ^°f 
Committe^w'^Teaent to speak i. favor of ^^^^ -"^^.^ '^^L fi^ ^ 
eluded by presenting for the °°"^^«"*^°" "f^^^^e^i^ ^^orW ^ continuance 
hundreds of D6rohester residents together with letters in support ^ 

of the branch libraiy. 

M,. ijhit« then sDoke indicating that his statement was supplementary to the 
Mr Vlhite then ^okb, ^""■^''!*" ^ i n-arv is not only complementary to 

prior f ^-^-^t^f °"=- »!,?ftf ^>^:* ^Lu! hT^^ llx^n^on to the Library- 8 
the school system, but serves adults *«,r^-^* "° _.^ ^hat three fundamentals 

use by the «l<'-^,n^,?^n^ °r^^^; ciufens - t:ntrd:vS-nt, spiritual 

zi.^^Z'^TX's^^'^z^i^^^^^ rvSsrs^uch'^'enir Hr " 

f^^rc^l ^J^ZrJZ f^ fhrthfnSs^s of this opportunity to 
the children had great bearing on their development. 



I 



I 



o 



i 



I 



I 




Mrs McShane, Mrs Glavin, Mrs Hall, Mrs Lynch, Mrs Russell, Mrs Quigley 
and Mrs McCready spoke briefly, citing their personal experience in the use of 
the Library and of its service to the community, both to the adult and to the 
child. 

The Vice President of the Board then thanked them on behalf of the 
Board stating that the Trustees would give careful and sympathetic consideration 
to the problem. 

The group then withdrew. 

The meeting was resumed. 

The Board discussed the continuance of the Neponset Branch Library in 
the temporary quarters at 182 Neponset Avenue. It was agreed that the people 
in the community have a genuine interest in and, if possible, should be per- 
mitted to keep the branch library. 

The Director pointed out that there was a financial problem presented 
if the branch library was kept open in that there would have to be provided 
not only another book stock for Adams Street at a cost of $30,CXX). but also 
the additional personnel to maintain a second library in the area. He reported 
that the Mayor's Office had been in communication with him in the matter of re- 
ceipt by His Honor of a letter from Councillor Beades requesting the Mayor's aid 
in forestalling the closing of the branch libraiy. He stated that subsequently 
the City Council had passed an Order to the same effect. It was the consensus 
of the Board that, if the Mayor should approve, and the necessary funds should 
be available, the Trustees would, on an experimental basis, be ^ad to continue 
the present branch library at 182 Neponset Avenue after the opening of the Adams 
Street Branch Library. 

The Director was instructed to take the matter up with His Honor Mayor 
John B. Hynes upon the occasion of his coming conference with His Honor in con- 
nection with the current stirvey of City en^loyees for the development of a city- 
wide classification and con?)en8ation plan as it affects the Clerical and 
Mechanical Service of the Library. 

The minutes of the meetings of November 10, 17, December 15, 1950, 
January 5, 19, 26, February 16, March 16 and April 6, 1951 as submitted were 
approved . 

In accordance with the usual policy of the Board in the matter of sig ni n g 
payrolls, on motion duly made and seconded it was 

VOTED: that in accordance with the provisions of section 22 of 

ch^^ter 3 of the Revised Ordinances of 1925 Milton E. Lord, 
Director, and Librarian, or upon his delegation John J. 
Connolly, Assistant to the Director, and Chief Executive 
Officer, or Elizabeth B. Brockunier, Assistant to the Director, 
and Cleric of the Corporation, be and hereby is authorized to 
sign the payrolls of the Library in representation of the 
Trustees for a pezlod not to exceed four weeks from 23 April 1951* 

The Director announced the retiren«nt of Elizabeth H. McShane, Branch 
Librarian, Washington Village Branch Library, and of A. Frances Rogers, Chief 
of the Registration Department, as of April 30, 195l» 

On motion duly made and seconded it was there i^on 



18 




VOTED: 

and 

VOTED: 



that Elizabeth H. McShane be appointed Branch Ubrarian, 
Emeritus, Washington Village Branch Library, as of 1 May l?bl. 

that A. Frances Rogers be appointed Chief of the Registration 
Department, Emeritus, as of 1 May 19S1. 



The Director reported receipt of a request from the Boston Pi^Uc Library 
Maintena^e Ky^es Local Union #133i; for a second ^^^"^ VtL^C^ 
r<t,t^,i nut ttiat action as the result of the previous hearing of the groi^? was 
^uL his^o^on^g co«?erLoe vith His Honor Mayor John B. Hynes v*.ioh was 
S^e^Bl^e^«^ He brought to the attention of the Board that at his recent 
s?a«^Lettogs^thi^bers of the Clerical and Mechanical Service there had been 
oo^id^iblS objection raised by this group to the appeal procedure as recently 
consiaeraoj-e oojec orinciTjallsr as to the method of choice of the panel. He 
ra^rt^a^th^f hS^^soTee^'^Sicis. of the difference in vacation aUowance 

^"^r^edu^woSd ^ TtltJ, if it should prove desirable. Consideration of 
the request for a hearing was postponed. 

The Director reported in the matter of Senate #33 irtiereiii the clerical ^ 
mechanical e^S^eS of the Boston PubLio Library would be placed under a centoal 
^r^^dS^?^ of the City, that it is understood that the aforesaid bill will 
Se re^^iend^d for referral to a Recess Conmssion. He stated that, until it is 
80 referred, close attention to its progress will be maintained. 

The Director reported transmittal by the Mayor's Office of an Order from 
the City Council to the Mayor relative to the maintenance of a cafeteria i" ^^ 
^^tral Libra^building ^thout payment of fee and witlxout charges for cleaning. 
Helped to^e^tenUo^of the'^S that supervision of the cafeteria had been 
^aSted for^its first year to the Boston Public Library Professional Staff Associa- 
S^^h supei^sion to be subject to review at the end of the year. He pointed 
^t th^^e Kiation had approached the problem from the viewpoint of Xowerfood 
^ces rather than a fee basis. He reported further that the Clerical and Mechanical 
sS^oe So^ had indicated an interest in the taking part in the supervision of the 
Serifs Sat consideration could be given to that interest at tte end of the 
present year. The Director stated that he would so report to the Mayor. 

The Director stated that he had no further report to make in the matter of 
the acquisition of a site for a branch Ubrary building in the Egleston Square area. 

The Director reported the receipt of the transmittal by the Mayor's Office of 
the Order of the City Council relaUve to the closing of the tenporary branch library 
at isf Neponset AvenL, Dorchester, a report of which had been made earlier in the 
meeting in connection with the hearing of the group of Dorchester residents. 

The Director stated that he wiU report to the Board in the matter of the 
selection of an architect for a branch library building in the Egleston bquare area 
at its next meeting. 

The Director brou^t to the attention of the Board the difficulties >rt|ich 
were being emerienced through the non-receipt of subconaittee reports and individual 
^^rtf^ ^ts to branch Ubraiies and special departments by the maabers of the 
Examining Committee for 1950-1951. 



I 



I 



to 

o 



I 



I 



I 



I 



Consideration of the report of the Finance Coraraission on the survey of 
the Library was deferred until the next meeting. 

The Director called to the attention of the Board that the stated date 
for the annual meeting was Monday, May 7, that it had been the usual practice 
to postpone the annual meeting until the date of the next regular meeting there- 
after. It was thereupon agreed that the annual meeting should be postponed until 
the date of the next regular meeting after the first Monday in May, namely, 
Friday, May l8, 1951. * 



Dissolved? 



I J Clerk 



lO ^>t^^Vti.A.^u.iA^ 



In Board of Trustees 
Friday, k May 1951 

A regular meeting of the Trustees of the Public Library as an adminis- 
trative agency of the City of Boston was held in the Trustees Room at 3:U5 o'clock 

p«m* 

Present: Messrs Buxton, Friedman, Lord and McDonald, Trustees; Mr Milton 
E. Lord, Director, and Librarian; Mr John J, Connolly, Assistant to the Director 
and Chief Executive Officer; and Miss Elizabeth B. Brockunier, Assistant to the 
Director and Clerk of the Corporation. 

The Vice President, Mr Friedman, in the chair. 

The Director presented a coraraunicatiom from the City Clerk f oimally 
notifying the Trustees that on May 1 there had appeared before him and been 
sworn as a Trustee of the Public Library for the term ending April 30, 1956 
Patrick F. McDonald. 

The Director stated that there had been presented at the preceding meeting 
a request from the Boston Public Library Maintenance Employees Local Union #1311* 
for a hearing bef or e the Board and that representatives of the Union were now 
waiting to come before the Board. The Director stated that at a conference that 
morning with His Honor Mayor John B. Hynes the matter of the increases in wages 
sought by the Union had been discussed and that the Mayor had suggested that the 
matter be delayed until there should be coiiqpleted the survey for the city-wide 
classification and compensation plan for City employees now being carried on. 
The Director pointed out that the Library was faced with the fact that it is paying 
to its mechanical service employees more than other City Departments with the 
exception of the School Department. 

There than came before the Board Messrs William V. Ward, President, 
Massachusetts btate Cotmcil, American Federation of State, County, and Municipal 
Enployees; Captain Nealon, President of the Boston Council of City Erployees; 
and Mr Cairpbell, in representation of the American Federation of State, County, 
and Municipal Ekiq^loyees, Mr Clifford L. Fay and Mr Edward F. Lunny, President 
and Vice President respectively of Boston Public Library Maintenance Euployees 
Local Union #13lU. 



8i 



SB 



Mr Fay began the presentation on behaK of the group, stating ^^* ^^ 
two «att^s o? which he wished to speak, namely, ^^^^^^^^^^^^//.ST 
program in process for ^he employees of the Cxty ^^^^""^^^^^^ ^^8 presenta- 
^e scales, pointing out that the ""i""}^^""*. ^^''^at^ toat the Union wished 

for a fair adjustinent of wages* 

The Vice President informed the group reUtive to the °"y-«"«^^=i*!^^"*^°" 
ine vice i-j-ooo. TniHteea had taken action to have the Clerical and 

survey of personnel, *?**J''f„7^!f°L''!!-^w ^U be excluded from the survey. 

Mechanical Service excluded and that it prooaoiy mxi uo ~. 

Sur«^Sd^e the presentation conoenung the grievances of the Union. 

Mr Lunny then spoke, enumerating by date the ^'«^g;^f^^^^ ll^li 

(U) the matter ox seniority _rii,",„H in/.w-pr snace for the woaen cleaners T*iose 
(5) the matter of «nl«^e«'*^?"5'^rf ^^^^6) ?^e \Ltter of participation 

S A^oSoS w^ had acknowledged it, that there had then been a change in 
^mcers^ttie succeeding President had acknowledged it stating that the Staff 
? !rf.!r^«^«lved its authority directly from the aireotor, and there the matter 
^1^'of ^rS^I?? ^^^^^•'^ **« ^^^^o'^ ^^^^"^ °' "^^ "'""'"'^ employees. 
Mr Fay again spoke, stating that he had called to the Director's attention 
the very low^tSe of Sorale of the Clerical and Mechanical Service as a res^t of 
^e diSrtoinaUon abown its members. He mentioned the manner in which the bibUo- 
^cS^S^ rece?^ increases. He called attention to toe m>o^^^rAo£^ 
Sdi^d^^thout trade knowledge over another individual who is qualified to 
SSSs^ toe Buildings Department. He discussed the matter of the appeal pro- 
cedure recently instituted. 

The Board called attention to the fact that toe appeal procedure had been 
Instituted afWlonTand careful study solely to be of aid to the eB^loyees and 
^if if :^u^^elcoSI Z, suggestions Lat would lead to toe iMprovement of toe 
proceduro* 



i 



I 



O 
CM 

iJj 



Mr Ward then spoke, pointing out that a decrease in morale nas reflected 
in the above conplaints, that decreased morale is usually reflected in decreased 
efficiency. He stated that the ob^Jectives of the Union which he represented were 
to establish good relationships between personnel and administration, that his 
Union worked through proper channels, and that it did not resort to the use of 
the strike* He stated that it was their goal to develop a better cooperation 
between management and labor insofar as the Library was concerned. 

The group then withdrew* 

Following discussion, the Director was instructed to communicate with 
Local Union #13lU in regard to the several coinplaints laid before the Board at 
the hearing* 

The minutes of the meeting of April 20 as submitted were ^proved. 

During the month of April 1951, following ^proval by the Director and 
in accordance with the authority delegated to him by the Trustees, payment of 
bills was authorized to be charged as follows: 



General Appropriation 
Personal Service 
Contractual Services 

■ Supplies & Materials 
Books 
Equipment 



$16$,96$.36 

990.73 

5,390*23 

7,1405.58 

226*72 



I 



I 



Total charged against General Appropriation $179, 978 .62 



Special Appropriations 

Construction of Buildings & Original 
Equipment & Furnishings Thereof 



$hh.90 



During the month of April 1951, following approval by the Director and 
in accordance with the authority delegated to him l^ the Trustees, eoqpenditures 
for services and supplies were authorized as follows: 



Contractual Services 
Supplies & I-Iaterials 
Current Charges & Obligations 
Equipment 

Total 



$ 5,936.88 

5,591.12 

3,696*70 

10,090.31 

$25,315-01 



I 



I 



For the month of April 1951, the Director made the following report 
on personnel: 

1* Resignations — Robert J. Roper, Assistant, Professional Library 

Service, effective April 21, 1951. 

2* Permanent i^ointiaent (Civil Service) to be confiimed — Dorothea M. 

Morgan, Key Punch Operator, effective May 1, 195l# 

In accordance with the usual policy of the Board in the matter of 
signing payrolls, on motion duly made and seconded, it was 



82 



VOTED: ttiat in accordance vi«» the provisions of section 22 of chapter 3 
of the Revised Ordinances of 1^25 Miiton E. Lord, Directs, and 
Ubrarian. or i?)on his delegation John J. ConnoUy, Assistant to 
the Director, and Chief Executive Officer, or BOizabeth B. 
S^cSr^sistant to the Director, and Clerk of the ^^^^^^^ 
be aaJ hereby is authorized to sign the payrolls of the Libr«y in 
representation of the Trustees for a period not to exceed four 
weeks from 7 May 1951. 

The Director presented a fonoal notice flrom the Mayor's Office S^^^S leave 
of absence «Shout loss of pay to those city einployees who are delegates to the Annual 
fomln^l S tSe lankee Di^^on Veterans' Association to attend the meetox^ in 
Portsmouth, New Hampshire on June 7, 8, 9 and 10. 

The Director reported that as a result of the recent study of cwertine work 
in the ^S Sa^taSt he was reco«ending that four Junior Building Custodians 
te ^efS tSf stSrS the Buildings Department in order to reduce the necessity 
y^J^l^ overtime work. He stated that there will subsequently have to be ap- 
ooLltiTLSor^^S custodian to be in charge of the night cleaning force, 
1^ Spoi^nt tTbe mide from the »»bers of the Junior Building Custodian staff 
in accordance with the usual Civil Service procedure. 

The Director stated that the Boston Public Library Professional Staff Associa- 
Uon had teo«^ to his attention the availability of group life insurance to city 
^?«v^^ HTstated that to institute it in the Library arrangements would pro- 
tebiy'^Iv; t^ bf ^ f^r parents throu^ the Business Office until such time aa 
^re S bTle^^tion enited to enable payroll deductions. The Board approved 
th^ nr^ntation of the availability of such group life insurance to maabers of the 
^Iff^to ?he ^Understanding that the Libraiy will undertake to handle premium pay- 
nents until other arrangements can be made. 

The Director presented a report hy the Board of Street Commissioners that 
the taking of land for a branch library building in the Egleston Square area would 
^at^ lppr<«S^te cost of $30,000. The Director pointed out that this was double 
tL esSmated cost for laid only and that, in view of the steadily ^"^^ea^^ _ 
buildi^oBts, the rerection of the branch library could not be encompassed within 
tS $iSo,000 appropriation, if $30,000 were paid for the ^*«- ^^t^'n^osTts 
Board might wiXto reconsider the selection of a site, and substitute perhaps its 
second choice of site, namely, that at the edge of Franklin Park. 

The Director was authorized to look into the possibility of securing the 
park site. 

The Director reported in the matter of the selection of an architect for the 
aforesaid branch library building that he would present to the Board at its next 
iMeting a list of architects to be considered. 

The Director reported that as instructed by the Board investigation had been 
made as to the possibility of payment of the claims rendered by the John J. uriffin 
Sa^ i^ com^cUon wito its c^act for the building of the Adams Street Branch 
lS!^ ^ that legally payment c«i«not be m«le for the fire-stopping work on the 
roS^ ^ buSdSl noi- ^the Library adjust its Edison hill to cover the cost 
of the electric stove installation charge. 



I 



I 



CO 

o 



i 



I 



I 



8 

The Director was instructed to communicate to *^,'^?;^fi° °°^f^,?^^ 
Ubrary'slr^Uty to meet the first claiin and to =»ee«f ^f?* *?^ °^^^^°"- 
pai^ negotiate directly with the Edison Coiipany in regard to the latter claim. 

The Director stated that at his meeting with His Honor the Mayor earlier 
in the daThe had discussed the continuance of the Neponset Branch Library at 
^2 N^poSet Avenue after the opening of the Adams Street Branch Library, calling 
to tteM^^'s attention the active interest of the comnunity in the contaaiuance 
o? th^ aSresaid branch library as expressed at two hearings before the Board of 
?^Tee^ ?S^Di«^r stat^thatTs Honor ^J-^--^ ^^\^ ^f^f 
^t ohange tiien the new branch libi-ary is opened and had suggested that the 
SSte^^ him a formal comunication as to the cost of continuing the branch 
library at 182 Neponset Avenue • 

The Director was instructed to send the above-mentioned ccramunication 
to His Honor. 

The Director reported that informal bids had been requested for certain 
gardening and landscaping work at branch Ubraries and that only one bid had^«^ 
r^ei^d! He recomme^ed that permission be requested from the Mayor to award 
the contract without public advertising to the sole bidder. 

On motion duly made and seconded it was 

VOTED: that there be awarded to Little Tree Nurseries, Central 

Street, Rowley, without public advertising a contract for 
certain landscaping and gardening work at ten (10) branch 
libraries in the total amount of Seventeen hundred and 
sixty-three dollars ($1,763«)« 

The Director brought to the attention of the Board certain iteiw to be 
consider^ in^e supplJJIntaiy budget for 1951 to be submitted to His Honor the 
Mayor as follows: 

1. Payment of Massachusetts minlimim wage scales to the Extra Service 
for period June 6 - Deceaber 31 at a cost of $32,000; 

2. Continuance of Neponset Branch Library for period June 1 - 
December 31 at $12,000 for personnel | 

3. I»9)rovement of lifting in branch Ubraries at $120,000j 
U. Repair of arcade roof at $20,000| 

^ Purchase of book collection for Adams Street Branch Libraiy at 
$35,000, because with the continuance of Neponset Branch Library 
its book stock cannot be transferred to Adams Street. 

6. Replacement in appropriation for purchase of books of the amount 
of $25,000 inadvertently omitted in submission of budget for li^i)l 
to City Council. 

Following discussion, the submission of the abovennentioned amounts «^^Pf^ 
ISlIle Director was instructed to request His Honor to give consideration to 
include the aforesaid aiwunts in his supplementary budget presentation. 



S4 




■n» Director reported notification by the Police Department of a p^orted 
K V ., J^tS^CentrsI Litoary building, stating that an indiTddual arrested in 
nSr^e h^i^ S^e^osse^X rice^o an outside door to the building and to the 
^S's^fSef The Director stated that he wouXd make a further report «hen 
additional information was available. 

Consideration of the report o£ the Finance Goramifision on the survey of the 
Ubrary as transndtted by the Mayor on April 3, 1951 was deferred. 

The Board agreed that the next meeting of the Trustees should be held at 
3:30 p«m, in place of 3:U5 P•™^^ • 

Dissolved: iZt^tM^C^ l6 l\A$tliurUJeA^ 



I 



I 



and 



axid 



(j Clerk 



On motion duly made and seconded, it was thereupon 

VOTEa): that any member of the Board of Trustees be and hereby is 

authorized to sign on behalf of the Board of Trustees bills, 
special drafts, and payrolls of the Library. 

VOTED: that, until the next annual meeting, the President, or Vice 
President, or in the inability of either, any inember of the 
Board of Trustees, be and hereby is authorized to sign con- 
tracts entered into by the Board. 

VOTED: that Milton E. Lord be and hereby is named Clerk of Comroittees. 

VOTED: that John J. Connolly be and hereby is named Clerk of Comroittees 
pro tern. 



In Board of Trustees 
Friday, 18 May 1951 • 



The annual meeting of the Trustees as an AdainistraUve Agency of the City 
of Boston, postponed from Monday, 7 May 1951, was held at 5:15 o«clock p.m. 

Present: Messrs Buxton, Donahue, Friedman, Lord, and McDonald. 
The President, Judge Donahue, in the chair. 

The Board of Trustees elected l^ viva voce vote its officers for the 
ensuing year. 

First vote for President 

Mr Buxton voted for Lee M. Friedman, Judge Donahue voted for Lee M. Friedman, 
Mr Friedman voted for Frank J. Donahue, Father Lord voted for Lee M. Friedman, 
Mr McDonald voted for Lee M. Friedmanj and Lee M. Friedman was declared 
elected President. 

First vote for Vice President 

Mr Buxton voted for Robert H. Lord, Judge Donahue voted for Rob«rt H. Lord, 
Mr Friedman voted for Robert H. Lord, Father Lord voted for Patrick F. 
McDonald, Mr McDonald voted for Robert H. Lord; and Robert H. Lord was de- 
clared elected Vice President. 

First vote for Clerk 

Mr Buxton voted for Elizabeth B. Brockunier, Judge Donahue voted for 
Elizabeth B. Brockunier, Mr Friedman voted for Elizabeth B. ^ockunier. 
Father Lord voted for Elizabeth B. Brockunier, Mr McDonald voted for 
Elizabeth B. Brockunierj aad Elizabeth B. Brockunier was declared elected 
Clerk. 

First vote for Clerk pro tem 

Mr Buxton voted for Milton E. Lord, Judge Donahue voted for Milton E. Lord, 
Mr Friedman voted for Milton E. Lord, Father Lord voted for Milton E. Lord, 
Mr McDonald voted for Milton E. Lordi and Milton E. Lord was declared 
elected Clerk pro tem. 



o 



i 



I 



The Director stated that in accordance with section 22 of chapter 3 of the 
Revised Ordinances of 1925 the Mayor's aqpproval should be requested for the dele- 
gation of authority to sign payrolls by the Director, or by the Assistant to the 
Director, aid Chief Executive Officer, or by the Assistant to the Director and Clerk 
of the Corporation during the ensuing year. On motion duly made and seconded it was 

VOTED: that the Mayor's approval be requested to authorize the Trustees 
to delegate, in accordance with the provisions of section 22 of 
chapter 3 of the Revised Ordinances of 192 5 > Milton E. Lord, 
Director, and Librarian, or upon his delegation John J. Connolly, 
Assistant to the Director, and Chief Executive Officer, or 
Elizabeth B. Brockunier, Assistant to the Director and Clerk of 
the Corporation, to sign the payrolls of the Library in repre- 
sentation of the Trustees during the ensiflng year. 



Dissolved: 



(/Uf^jM O^M^t^^VMA«^ 



\J . Clerk 



The Clerk qualified for office by taking the following oath: 

I, Elizabeth Brady Brockunier, solemnly siwar that I will well and 
faithfully perform all the duties incumbent upon me as Clerk of the 
Trustees of the Public Library of the City of Boston j so help ne God< 



I 



Sworn and subscribed to before me this 2l8t day of May, A.D. 195l» *t 
Boston, Suffolk County, s.s., Massachusetts. 

I, Elizabeth Brady Brockimipr, do 
soleml^r swear that the oath of 
office ^>>ovp was taken by me, as 



it appears 



I 




My CoDmission Expires 
March 27, 1953 



Sworff and srbscribed before me this 
13th 6sy of %ril 1971 




^otar:"' "Pnblic 



ptj** 



86 



8T 



In Boai^ of Trustees 
Friday, 16 May 1951 

A regular ineeUng of the Trustees of the PubUc Library as an admiidstrative 
agency of tiie City of Boston was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Buxton, Donahue, JViedman, Lord and McDonald, Trustees^ 
Mr Milton E. Lord, Director and Librarian; Mr John J. Connolly, Assistant to the 
D^re^or an^ cSef Executive Officer; and Miss Elizabeth B. Brockunier, Assistant to 
the Director and Clerk of the Corporation. 

The President, Judge Donahue, in the chair. 

The minutes of the meeting of May U, 19$1, as amended were approved. 

In accordance with the usual policy of the Board in the matter of signing 
payrolls on motion duly made and seconded it was 

VOTED* that in accordance with the provisions of section 22 of chapter 3 
of the Revised Ordinances of 192^ Milton E. Lord, Director, and 
Librarian, or i?)on his delegation John J. Connolly, Assistant to 
the Director and Chief Executive Officer, or Elizabeth B. 
Brockunier, Assistant to the Director and Clerk of the Corporation, 
be and hereby is authorized to sign the payrolls of the Library 
in representation of the Trustees for a period not to exceed four 
weeks from 21 May 1951. 

Communications from the Mayor's Office, namely, Circular Letter No. 5, 
Circular Letter dated May Hi and Circular Letter dated May 15 were read and ordered 
placed on file. 

The matter of the preparation of a minute on the services of Francis B. 
Master son as a Trustee was brought to the attention of the Board. The President de- 
signated Mr Buxton to prepare a suitable minute. 

The Director stated that instructions had now been received from the City 
Auditor for the putting into effect as of June 6, 1951 the increases in salary which 
had been recommended by His Honor Mayor John B. Eyries and approved by the City Council. 
He stated that this increase at the rate of $260. per annum was to be received by all 
full-time en?>loyees with the exception of the members of the Printing and Binding 
Departments ^o had, with wage increases in September, January and March, been raised 

to full union rates. 

On motion duly made and seconded it was 

VOTED: that, effective June 6, 1951 an increase in ranuneration at the 
rate of $260 per annum be granted to each full-time enployee of 
the Library, except en5)loyees of the Pxdnting Department and the 
Binding Department* 

The Director brou^t to the attention of the Board the recommendaUons of the 
committee on selection of recipients for the Ubraiy grants-in-aid for attendance at 
the A.L.A. Conference in Chicago ftom July 8 - lU, 195l» 



I 



I 



TO 

o 



I 



I 



I 



1 



He reported that there were six ^plicants, onti of ^om had withdrawn, 
and that the following individuals had been selected for the awards: 

(1) Miss Elizabeth B. Boudreau 

(2) Miss Evelyn Levy 

(3) Miss A. Phyllis Freeman 

Ik) Miss Catherine M. MacDonald 
(5) Miss Helen H. Savakian 

The Director stated that before the granting of awards in 1^52 f -«f^^^^^^^ 
th^ ^licy would be made in view of the a«all number of candidates for the grants. 

The Director reported in th^ matter of Senate #33, a petition to establish 
in the City of Boston the office of Budget and Personnel Director, that authoriza- 
tion has Sen given to have the Conmittee on Cities sit during the recess of the 
^ra^ Co^? U> Lvestigate the subject matter and report back at the next session 
of the Legislature. 

The Director reported that subsequent to the last meeting of the Board, in 
accordance with the instructions of the Board, there had been sent to the Boston 
^Slc^ibraiy Maintenance Employees Local Union #1311i information relative to 
STseveral^evances presented by them at their hearings before the Trustees on 
January 26 aii May Uth. He reported that subsequently he had received a communica- 
Uon fiom the President of the Union indicating dissatisfaction with the infonna- 
SoS ^corded them in certain matters and that there had, shortly before the present 
meeting, been received by him a copy of a further ccwaunicatdon addressed to 
Mr Friedman as Acting President. 

The Board considered the presentation made in the latter ccmmunication from 
the Union dated May l8, 1951 and it was agreed that the President should address 
a communication to the Union setting forth its position relative to the four 
points raised by the Union. 

The Director reported receipt of an offer of a gift of a washing machine 
from a member of the staff for the use of the mechanical staff • 
On notion duly made and seconded it was 

VOTED- that the offer of a member of the library staff to donate a 
washing machine for the use of the members of the Buildings 
Department be declined with thanks. 

The Director reported in the matter of the estabUshment of ©u^-fpof 
reading rooms in the two recessed sections of the courtyard. He stated that as 
the relult of informal bids requested, the New England Awning Conqpany, Dorchester, 
had sulinitted a bid in the amount of $800, or an alternate bid in the amount of 
$830. He stated that a formal contract would not need to be written inasmuch as 
thrtotal was less than $1,000. The Board iqpproved the purchase of the awnings. 

The Director reported that Remington Rand, Inc. had submitted a bid for 
furnishing fourteen (li;) bronze frame and plate glass exhibit cases, with high 
frequency cathode lighting elements for installation in the first floor hall wallB 
in the amount of $15,701 in accordance with plans prepared by the Library's coa- 
sulting architects. 



sa 



S5/ 



FoUowiiig discussion, the matter was referred to Mr McDonaXd for report re- 
laUve to further sources from which such wall cases can be obtained. 

The Director reported that last autumn the Board had agreed that in *!>« budget 
f.r. I9<il therfSd be included pro^sion for a central watchman hookup and £^ 
for 1951 there ^°^°-°!.i":\.b_-ly buildinE. He stated that bids had been submitted 
alarm system for the Central library ^"if-°^"e' tJ! ^ ^ Company awl the American 

iOaim Company was greater it provided a greater number of =*^*^°? J^*^ ^^^^^ 

and fire alarm system. 

On motion duly made and seconded, it was 

VOTED: tiiat there be entered into with the General Alarm Company, 89 Broad 
Street. Boston, a contract without public adverUsing for fumxshxng 
^ installing in the Central Library building and the Annex, combin- 
ation fire alam a«l watchman recording boxes and alana gongs in 
the amount of ibro« thousand one hundred ^ i^ty/o^-^^^ ,^*^,150; 
and an annual service charge of one thousand ninety dollars t$l,090;. 

The Director reported that, in view of the fact that no decision on a site for 
a branch library in the Egleston Square area had been reached, he was not Presenting 
at^S's Sng the naSes of «rchitects te be considered for the aforesaid branch 

library. 

The Director reported that it would require acUon of the Legislature to eai- 
power us^^of^^ slS^n the edge of PrarfOin Park for a branch library to serve the 
I^T!Lon s^« Sea. Following discussion it was agreed that the Trustees should 
Sf ^a^thT^ea ?S a possible site and «iat they should meet for the purpose 
^ Thursday, May 2Uth, at 3:15 p.m. a* Egleston Square. 

The Director presented to the Board petitions submitted to the Librarian of 
the Mattapan Branch library for consideraUon by the Trustees of bookmobile service 
at Caton ind River Streets for the children of the area. No aoUon was taken in the 
matter. 

The Assistant to the Director and Chief Executive Officer reported relative to 
the present status of the Phillips Brooks Branch Libraiy quarters that the owner, the 
Bl^e Sll Ev^eUcal Society, had not acted on the proposal of the Trustees that xt 
S^sfS tKendses to the Trustees to carry on in terms of the trust instrujnent 
of^ft oflhe building inasmuch as the Trustees are the body tiiat maiijtains the 
^i^ted free public Ubraiy. He stated that the Society had P^^««f ^> ^^f ^^^' 
Sth^e carrying out of the necessaiy exterior repairs and had requested that the 
S^aS do^Sllterior repairs (estimated cost $2,^00) on the basis of a one year 
lease idth option for renewal for an additional ten year period at the present 
rental rate of $50 per month. 

It was agreed that the Vice President, Mr Friedman, draft a letter to the 
Society in stat^nt of the Trustees* position relative to their mutual obligations. 



I 



I 



The Board again turned to consideration of the report from the Finance 
Commission to the M^ on its survey of the li^aiy. ^heiarector^s requested 
to communicate with the Ma>-or a. follows: that the Board does not ^ aj^^ *f 
recommendation of the Finance Comndssion that the operation of the Printing and 
Binding Departments be transferred to the Printing Department of the Citiy. 



Dissolved: 



Cleric 



CO 

O 



I 



I 



In Board of Trustees 
Friday, 1 June 19S1 

A regular meeting of the Trustees of the Public Library as an administra- 
tive agency of the City of Boston was held in the Trustees Room at 3:30 o'clock 
p.m. 

Present: Messrs Buxton, Donahue, Friedman, Lord and McDonald, Trustees; 
Mr Milton E. Lord, Director, and Librarian; Mr John J. Connolly, Assistant to the 
Director ard Chief Executivi Officer; and 14iss EUzabeth B. Brockunier, Assistant 
to the Director and Clerk of the Corporation. 

The President, Mr Friedman, in the chair. 

The minutes of the annual meeting and of the regular meeUng of May 18, 
1951 as presented were approved. 

During the month of May 1951, following approval by the Director and in 
accordance with the authority delegated to him ly the Trustees, payment of bills 
was authorized to be charged as follows: 



General Appropriation 
Personal Service 
Contractual Services 
Supplies 5t Materials 
Books 
Current Charges & Obligations 

Equipment 



$205,9lU.U 
3,355.60 

7,6U8.19 
18,735.88 

U,258.8U 

1^933.70 



Total charged against General Appropriation $2J4l,8U6.32 



special Appropriations 

Construction of Buildings & Ori^nal 
Equipment & Furnishings Thereof 

Trust Funds Incoiw 
Gifts for Immediate Use 



$1,068.66 

$9,292.28 

$ 5.00 



During the month of May 1951, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, e3q)endxture8 for 
services and supplies were authoilzed as followsj 



I 



I 



90 



m 



I 



Contractual Services 

Supplies 8c Materials 

Current Charges & Obligations 

Equipment 

Total 



$33,lU3.8l 
7,688.62 
U,U02.62 
2,U36,U0 

$U7,67l.W 



For the montix of May 1951, i^e Director made the f oUovdng report on personnel: 

ResignaUons - Catherine J. Gronin Cleaner, Mechanical Service, 

effective 19 May 1951. 

In accorda^^e «ith the poUcy of the Board in the matter of signing payroUs 
on motion duly made and seconded it was 

^LkiS^r AsSetant to the Director, and Clerk of the Corporation, 
fe°:^r^er;byTs authorized to sign the ^f^\f ^l^tTo^^ ^ 
representation of the Trustees for a period not to exceed four 

veeks from U June 1951. 
The nirector presented a Circular Letter under date of May 17th *fo™ J^ 

f^-'^t^.'Tl ^^preL!^>r?a^it3l I»pr^er.nt Program for Boston. 

The Director ««. requested to prepare a ^raf* ^^^^^^^"^ * "'^^^ *"" 
provw«nt program for the Library for submission to the Trustees. 

The Director presented a =f «f - ^^^^'.^^^^^.f aK^^ S'th.'^Lerican 
Mayor's Office authorizing leave of absence for attenaance oi aexeg 
L^on AuxiUary Convention on May 31, June 1 and 2, 1951. 

fol^;;^ :Lu^ s^^tL^t^^ector Sansadt to Mr Masterson a copy. 

• to alumnus of the Boston Public Library, and the first *» be appointed 
- TruaLrTancis B. Masterson brought to the deliberaUons of the Board a 
^nSTa^SS ^th t> internal problsns of *^«,^-^*"^- f^h^^. 
^ viewDoint of the enployees. It was his earnest desire ^^■^•_y'!^^f! , 
StiS^^taLn the Tnitees and the Whole staff more frequent, less formal, 
^':^e1^^r^ »ads many contributions to a better understanding 

°^ •'^Sr^r'S^t^wve more time or closer, more conscientious attention 
* H ^^«™^ !! to wa^M aS^aries, ti retirement, to working con- 

ditio '?i1rp^;;i^9 Sf le?^t?S and promotion and to the Possibility 
^ iii sSch a largrand varied organization, principles sound in the ab- 
stol^t^S^ b^ lT%p^ei as to aff«:t some deserving individuals hars^y. 
Nr^Lfl^stee waTso constant in attendance at ^^i^tef!^ lesfS- 
♦!, ^^r-nvm aanrit de coros and to make workaday tasks lighter and less ex- 
^tiS He rtSted bS libraries often. His acquaintance with enployees 
ra^'SUnSvIt Sf st^Tes operaU^s at first hand Hek^t open^ov^e to^ 
.11 rfio wished to air grievances, lAiether genuine or fancied. He always gwe 
ftyJatS^iTea^ to cS^laiiits.'but always he voted for f »»• P^^^^°«^. . 
{JhiSTseemed to him most desirable for the Library as an institution founded 
by and for the public* 



I 



CO 

o 

M 



I 



I 



I 



I 



He was proud of the reputation which the Library had earned as a 
resort for both the schooled and the unschooled, as an agency of en- 
li^tenment for all. He was concerned for the welfare of every member 
of the crew, but his prime consideration was the seaworthiness of the 
craft. ^He was zealous in his efforts to obtain larger appropriations 
for books and in his resistance to control of any essential Library 
functions by extraneous authority. 

Mr Masterson* quondam associates, appreciative of his assiduity 
and his glowing personality, wish to record hereby their pleasure at 
their long con^janionship with him and, in behalf of the City, to thank 
him for his unselfish, wholehearted services. 

The Director stated that he would have the above minute engrossed for signature 
by the Trustees before transmittal to Mr Masterson. 

The Director presented a communication from the President of the Boston 
Public Library Maintenance Eii5)loyees Local Union #1311* under date of May 31 re- 
questing that retirement deductions be made ftom the overtime service wages of 
the women cleaners. The Director stated his belief that the overtime payment of 
the women cleaners had not been made sub;)ect to retirement deduction at their own 
request at an earlier period when their wages were very much lower. He stated 
that he believed that arrangements could be made for such deduction and that, 
if a maoority of the women cleaners so desire, steps will be taken to effect such 
deduction. 

The Director reported concerning a second communication under date of 
May 31st from Local Union /^3lU, addressed to the President, requesting that two 
painters en?)loyed on a temporary certificaUon basis during the past two years be 
given permanent status so that th^ may receive pension and other benefits avail- 
able to permanent employees. The Director reported that the services of the afore- 
said individuals had been retained during the past two years while extensive alter- 
ation work was being carried on in the Central Library building to take care of 
work that did not come within the scope of outside contractors' work. He stated 
that, imile their services could well be used, to place them on a permanent basis 
would be a permanent financial commitment for the future. He pointed out further 
that there is the possibility that the names of the aforesaid individuals would 
not appear at the head of the certified Civil Service list for permanent positione. 
Action in the matter was postponed until the position on the permanent Civil 
Service list of the aforementioned individuals can be ascertained. 

The Director reported that there had been sent to the President under date 
of Mi^ 28th a request from Mr Vlilliam V. Ward, President, Massachusetts State 
Council, Aiwrican Federation of State, County and Municipal Eiqployees for a hearing 
before the Trustees. The Director stated that he had talked that day on the tele- 
phone with Mr Ward, who had indicated that the Union had requested that he present 
to the Board additional data relative to the earlier presentations made to the 
Board t^ Local Union #1311;. The Director stated further that Mr Ward had stressed 
that in conformity with approved union practices such matters should be suUidtted 
to the Director before appeal to the Board. Following discussion of the request, 
on motion duly made and seconded, with Judge Donahue dissenting, it was 

VOTED: that WiUian V. Ward, President, Massachusetts State Council, 
inezlctti Federation of State County, and Municipal En5)loyee8 
and representatives of the Boston Public Library Maintenance 
Eii?)loyees Local Union #13lU, be heard at the next neeting of 
the Board. 



9^ 



m 



v«.4+4.-^ +/^ +hA Board a list of individuals ^o had been chosen 
The Director sulwdtted to the iJoara a jj.b\. oi jj* -^ library 

following individuals: 

Pearl G. Lewis, Probationary Assistant, General Reference Departn»nt 
Marianne Morse, Probationary Assistant, Music Departaent 
G^S^ahud! Probationary Assistant, Music Departraent 
SI Hfaine, ProbatioUy Assist«xt, Connolly Branch Lxbrary. 

The Assistant to the Director and Chief KxecuUve Officer reported, in the 
,«atter of^'thf p1:red%ection ^^^-P^^S^te^^tLrofTe K^ai^n.- 
'oft^f oL^ll^^rSL^tftS^aTiLSf ffgS^'SS^en used for the installation 
cLS^ ^i^e s^temln iZ recent vote of the Trustees to award the contract. 

On motion duly made and seconded it was 

VOTED- that there be and hereby is rescinded the action of the Board at 
VOTED, t^*^^ ^6 „ 1^51 ^ authorizing the entering xnto a 
oonl^r^th the cSeral Alarm Company for furnishing and in- 
stalling combination fire alarm and watchman recording boxes and 
I^^^ngs in the amount of $3,150.. with annual service charge 
of $1,090.00. 

■^ VOTED: that there be awarded without public adyerUsing to General 

Alam Corporation, 89 Broad Street, Boston, Massachusetts, * 
contract to install a combination watchman-recording and flre- 
alam system in the Central Library building in tl^e^f-^^* ^. 
Hw^thousand nine hundred and twenty-five dollars ($5,925.00). 

The Assistant to the Director and Chief Executive Officer reported that re- 
..t.I?™rofTto Michaels Art Bronze Co., Inc., of Covington, Kentucky, and the 
SoS^^^ise a^mtS^ ConSny, o£ Boston, had approached hiiu at the sugges^n 

regular bronze* 

The Board took vp consideration of the choice of a site for the proposed branch 
Xibrary fn £^^ton\ua.^ea. Jhe Bo^^^^ 

rHwoTaS'hrsef n^r^e^iS.^ the adjacent vacant lot^ '^^-^^^^^^^ 
^sl site and to have a sufficient area for the erection of «» adequate building 
without use of the adjoining property, numoered 120. 

It was agreed that Mr McDonald should undertake to make further inquiry as to 
the current maiket value of the said parcels. 

The Director presented a conpilaUon of fin«»f «1 °P»'»*^''e ^*'i?*t''!iif hT* 
period of Januaiy 1 - May 29, 1951. He stated that the aforesaid statistics wall be 

presented to the Board monthly. 

The Director reported, in the matter of the Board's request to Itts Honor Mayor 
Tnhn B HvLsf~ supplemental budget allowances in the amount of $2U0, 000, that he 
i^b^;n^ifi^ S S^Mayor hid approved supplementary allowance^ in *^ /-"^ 
of $100,000. The Director then submitted tentative budget allocations for the afore- 
said amount* 



I 



I 



Personal Service: 

to establish mininiuui wage scale 
to keep Neponset Branch Library open 
(September 1 - December 31) 

Electrical Repairs: 

to irqjrove lighting in branch libraries 



$23,000 
9,000 



o 

CM 



Roofing and Masonry Repairs: u a^aa » ^r nnn 

to repair Arcade Roof in the Central Library Building 18,000 

Education and Recreation Si:5)plies and Materials: 

to purchase books for Adams Street Branch Library 25,000 
additional amount inadvertently omitted ty Budget 
Departraent from the official budget presentation 
to the City Council 25,000 

On motion duly made and seconded it was 

VOTED: that there be adopted tentative supplemental budget allowances 
fron city appropriations for the fiscal year 1951 as set forth 
in the accompanying schedules: 



100 Personal Services 
200 Contractual Services 
300 S\Q)plies & i^aterials 



$32,000 

18,000 

50^000 

$100,000 



I 



I 



The President of the Board submitted a draft of a communication to the 
Blue Hill Evangelical Society relative to the proposed transfer of the Phillips 
Brooks Branch Ubrary building to the Trustees. The draf t^ as submitted was 
fiqpproved. /''T, 



Dissolved : 



(/ Cleric 



I 



I 



In Board of Tr\xstees 
Friday, 15 June 1951 

A regular meeting of the Trustees of the PubUc Library as an administra- 
tive agency of the City of Boston was held in the Trustees Room at 3*30 o'clock 

P*Bl« 

Present: Messrs Buxton, Friedman, Lord and McDonald, Trustees; Mr Milton 
E. Lord, Director, and Librarianj Mr John J. Connolly, Assistant to the Director 
and Chief Executive Officer; and Miss EUzabeth B. Brockunier, Assistant to the 
Director and Clerk of the Corporation. 

The President, Mr Friedman, In the chair, 

•nie minutes of «is »eting of June 1 as presented were ^proved. 

In accordance with the usual practice of the Board in the natter of signing 
payrolls, on motion duly made and seconded it was 



91 



95 



VOTED: that in accordance with the provisions of section 22 of chapter 3 
of the Revised Ordinances of X925 Milton E. Lord, DirectOT and 
Librarian, or i?)on his delegation John J. Connolly, Assistant to 
the Director, and Chief Executive Officer, or Elizabeth B. 
Brookunier, Assistant to the Director, and Clerk of the Corporation, 
be and hereby is authorized to sign the pavroUs of the Library in 
representation of the Trustees for a period not to exceed four weeks 
from 18 June 1951. 

Circular Letters from the Mayor' s Office under date of June 1 granting leave 
of absen2rW^legat^s%nralternaSs for attendance at State and National Conventions 
ll fh- StLrLs of Foreien Wars and under date of June 6 granting leave of absence to 

w.^f S2 A™^ ReS?Je C^?ps7Naval Reserve Force, National Guard, Marine Reserve 
SfLSc^^^SL^ReS^?^^' Auxiliary to attend the Annual Tour of duty were 
read and ordered placed on file. 

The Director reported that Mr William V. Ward, President, Massachusetts State 
Council, American Federation of State, County and Municipal ^^^^^^iJ^^y^ ^? ^^ 
be^heLTtoday was ill and that in his place Captain J, B. Nealon, I^esident of the 
Bo^on Wicufw^ Federation of State, County and Municipal linployees, would 
ZTeZ w^^Treire^taUves of the Boston Public Library Maintenance Qnployees Local 
^or^lU pSor to hearing the above mentioned individuals, the Director presented 
te ?he1o^ aTo^un^cation^er date of May 31 from the Mayor«s Executive Comrd^ttee 
on administration in which the coirrdttee approved exenq)tion of non-bibliothecal em- 
plo^e^^f the Library from the Compensation and Classification Surv^ now underway 
f or^S?y of^ston ^loyees. The Director reported that he would notify the Union 
that ite members had been exempted. 

The Director reported that the Director of Civil Service had approved the re- 
classification of Joseph F. Fallon, Junior Building Custodian, to Baectriciacb Helper. 
On motion duly made and seconded it was 

VOTED: that the rating of Joseph F. Fallon be changed from Junior Building 
Custodian to Electrician's Helper, at aaalary of $61.75 per week, 
sub;)ect to the approval of the Director of Civil Service^ 

The Director reported on several matters relating to personnel that had been 
brought te the attention of the Board by the Union as follows: three Junior Building 
^stedians had now been added to the staff of the Buildings Department to take over 
the cleaning of the marble in the Central Library building, the Director o^- Civil 
Service had stated that he would hold a coinpetitive examination for the position or 
Senior Building Custodian te be in charge on night duty, inquiry had been made of the 
Director of Civil Service relative to the possibility of the transfer of the two 
painters enroloyed on a temporary basiti te permanent status and the libraiy had been 
idvised that such might be effected through the terms of the requisition for services, 
and the matter of retirement deductions from overtime pay for the women cleaners 
would have te be discussed further with the letirement Board before reaching a final 
decision. 

The Board then discussed the matters to be brought up by Mr Ward. The Director 
called to the attention of the Board the statement made to him by Mr William V. Ward 
that the Union must follow the policy of making its initial approach through the 
Director and not to the Trustees. He called attention to the fact that one of the 
communications before the Board had been addressed directly to the Trustees and had 
not been submitted to him at any time* 



I 



I 






I 



I 



I 



I 



The Director stated that representatives of the Union were now awaiting 
to be heard. 

captain J. B. Nealon, Mr Clifford L. Fay, Presidwit, Mr Edward F. Lumy, 
Vice President, and Miss Mary Sands, Seoretwy, then came before the Board. 

Mr Fay made the inlttal presentation, acknowledging receipt of the coa- 
munication c7the Trustees dated May 18, 1951 whix:h had set forth the action 
^h toe Board was prepared to take relaUve to the several suggestions >«ade *<> 
^ Board ^^^on7 He indicated the regret of the Union that action in the 
^tt^^ iLr^ses in pay was not possiliLe, and its beUef that no change xn 
vacation arrangeinents and in participation in the management of the food con- 
cession represented discriaination. 

Captain Nealon stated that it had been his beUef that in its earlier 
aimparanoes before the Board the Union had made a favorable Impression, that it 
™s^r^ anta^o^sUclroup. He reported on toe experience of the Boston Council 
rt^^^s^^hSfledll^aUon of State, County «nd Mux^oipalEn^oyees in g^eral 
in its relaUonships with boards and departjnents of the City and its Pol^oy of 
Ji^l^r^e of friendly relationships with management. He «*f ^ . «»**^« "^^ 
had come into existence to afford a voice to labor in adnimstration and to take 
a^ioHh^re cSes involving favoritism and inequality existed. Captain Nealon 
toen re^IV^I^^^SSInt of Mr Ward's setting forth inequalities «jat were 
deSed to exSt in the Library which, he stated, it was planned to submit to th. 
City Council for invesUgation and to trananit to the press. 

Mr Fay called attention of the Board to the fact that the School Depart- 
ment had requested further appropriaUons of the City Council for «f ^i"°^f ?f«' 
b^t ttot the Trustees had not done so although they had requested additional funds 
fOT the purchase of books. He indicated that the Union therefore was requesting 
Mr Ward to take its case to the City CouncU for investigation. 

The President then replied to the presentations, stating that the Union 
represented a labor group in the Library of fifty persons, that its co^l^w as 
read by Cjptain Nealon from Mr Ward's prepared statement covered a very mu^ 
larger area than the work of its manbers represented, and that he questioned the 
Union's right to request an invesUgation of such matters. He specifically menu 
tioned certain personal accusations made aiid stated such accusations should be 
accoBpanied by facts and names, and requested that the Union make a statement in 
writ^ of the facts on *ich its charges were based. He also requested a Ust 
in writing of the several grievances it had .nunorated. 

Monsignor Lord then spdce. He stated that Captain Nealon had made some 
excellent remarks about maintaining friendly relationships between management and 
labor and that he, himself, wondered whether the present approach of the Union 
was such as to foster this. He pointed out that the Trustees had not been able 
to satisfy the Union in regard to two points - salary and v«cation, but that it 
hLj secured agreement on most of its suggesUons, that the Union had now come be- 
f^ the Bo«d with many new grievances, many of which the Board had heard of f« 
the first time, and that it now proposes to proceed to sutait these charges d^ec- 
U^ to the City Council and to the newspapers. He indicated that he questioned 
whether the Union in its present procedure was helping itself and whether ^is 
I«s tto means by ^ch a healthy and cooperative relationship between the Trustees 
and the Library Union could be achieved. 



m 




captain Nealon reiterated his position relative to friendly reXationahips 
vith manaS«it and his beUef that such could be .naxntaxned. 

The group then withdrew* 

^ +v,o+ +\.o PY-PRident should communicate with the Union relative 
The Board agreed that the President ^°"^^, ^"L. _^.^ rather than directly to 
to the desirability of taking its suggestions to the Director rather uian ol w 

the Board. 

The Director presented schedules of wage rates ^ or Part-ttme ^^'^^L^^""^ 

t^J:t--!lZr.^Trsi=^Ti9^^ ^enTe^tir of^e^o^r Of 
^X^e ^sistaSs takes place at the beguming of the school year. 
On motion duly made and seconded it was 



I 



I 



VOTED: 



that for the part-time eirployees of the Library there be and 
SretJ is a^op?^^ the foUowing salary scale for Extra Assistants 
^ UhciasSfied Assistants employed by the hour, to be put into 
effect m September 19^1: 



CO 

o 



By the Hour 



Eactra Assistants 

High School Students 

College Students 
1st year 
2nd year 
3rd year 

TTncilassified Assistants 



1st rate 
2nd rate 
3rd rate 



lU 



80^ 

85# 
90^ 



95^ 
$1.05 
$1.15 



I 



I 



Consideration of the report of the SubcoBUBlttee on Personnel of the Exandniiig 
Comnittee for 1950-51 was deferred until the next meeUng. 

The Assistant to the airector and Chief Executive Officer reported concerning 

^^:r^f SfThf rnt^ub-rSf bSSiir s;:is-dfnt^P^^t:^^^^^^^ 

S^^fo r si^rrpuTufaS:rrt-;^nf IS"c^:^St^ ZT£ ^eTssistant 
t^lL^^tor ^"^Wef B^ectttiye Officer «as so to notify the informal bxdders. 

Hr McDonald reported concerning his investigation of possible sites for a 
branch iSr^ in the KJleston Square area, bringing to the attention of the Board 
rS?e S 'S^-loUololSabus AveSue, situated on a main highway and between a school 
^ a c^chf He stated that he woild have a further report in the matter shortly. 



I 



I 



It was aereed that a further meeting would be necessary to <1«°"*;. o" 
the Choice TsiS Tor the aforesaid branch library and other -tters. The Board 
^eed to hold a further meeting on Friday, June 29, at 3-30 p.m. 

Th« Director discussed the possibility of sijqplification of Trustees' pro- 

account of the John ueierran xnuwiuixxc- Tnasmuch as the primary reason 

cancelled* 

The Director reported briefly concerning the individuals under oo^sidera- 
tion for the^SSon of head of the Division of Business Operations. He stated 
tta? S^«^ to interview further candidates during the coming wek. 

The Director stated that he had tranaoitted to the members of the Board a 
presentaUon^S^ the difficulties which Mr George E. Weaver, Jr had stated 
that he had had in using the Central Library. 

Further consideration of the report from the Finance Commis^n^^ts 
survey of the Library as transmitted by the Mayor on April 3, 1951 was deferred. 



Dissolved: 



I z> iii^vftJfu»y*>uJd/ 



[J Clerk 



In Board of Trustees 
Friday, 29 June 1951 



A regular meeting of the Trustees of the Public Library as an adml^stra- 
tive agency of the City of Boston was held in the Trustees Room at 3530 pja. 

Present: Messrs Buxton, Donahue, Friedman, Lord, and McDonald, Trusteesj 
M, M^it^n r Lort Director, and Librarian: Mr J(rfin J. Connolly, Assistant to the 
Sr^r? L cS^f^ecutl^e^mcer; and'Miss Elizabeth B. BrocKunier, Assistant 
to the Director, and Clerk of the Corporation, 

The President, Mr Friedman, in the chair. 

In accordance with the usual policy of the Board in the matter of signing 
payrolls, on motion duly made and seconded it was 

VOTE): that in accordance with the provisions of f^^^J« 22 of 

ch^ter 3 of the Revised Ordinances of 292$ Milton E. Lord, 
Director and Librarian, or upon his delegation John J. 
Connolly, Assistant to the Director and Chief Executive 
Officer, or EUzabeth B. Brockunier, Assistant to the Director, 
and Clerk of the Corporation, be and hereby is authorized to 
sign the payroUs of the Library in representation of the 
Trustees for a period not to eioceed four weeks from 2 July 1951» 



98 






and 



Room* 



A Circular Letter, under date of June U, 195X, from the Mayor»s Office was 
read and ordered placed on file. 

The Director requested the appointment of an Assistant-in^harge for an in- 
dividual who had had to carry for an indefinite period the burden of the duties of 
t^rDSrSlenneaTin conf c^mance with the poUcy established by the Board for ab- 
sences of more than 12 weeks of a Branch Librarian or Department Head. 

On motion duly made and seconded it was 

VOTED: that Mary E. Mulvaney, First assistant, be paid at the rate of 
$U160* per annum for the period of her service as Assistant-in- 
Gharge, effective 19 June 1951 •* 

■^vacancy left by the retirement of the Chief of Registration 
Departraent as of ^ril 30, 195l» 

VOTED: that Eleanora N. Cha^lik, First Assistant, be paid at the rata 
of $U160. par annum for the period of her service as Assistant- 
in-Charge, effective 12 June 1951.* 

♦vacancy left by the retirement of the Branch Librarian, 
Washington Village Branch Library, as of April 30, 1951. 

The Director announced the retirement of Mary C. Toy, Chief, Young People »s 
On motion d\ily made and seconded, it was 

VOTED: that Mary C. Toy be ^pointed Chief of the Young People's 
Room, aneritus, as of 1 August 1951. 

The Director requested ^proval of entering into an agreement with the Inter- 
national Business Machines Corporation for preparation of misceUaneous reports. 

VOTED: that there be and hereby is entered into with the International 
Business Machines Corporation an agreement for the preparation 
of miscellaneous reports from punched record cards during the 
period April I - December 31, 1951 in accordance with the charges 
specified in the terms of the agreement. 

The Director announced a gift from the Northern New England District, I.L.G^W.U. 

for purchase of films* 

On motion duly made and seconded it was 

VOTED: that there be and hereto is accepted with warm appreciation the 

gift of $50 from the Northern New Qagland Division, International 
Ladies Garment Workers Union (I.L.G.W.U.), the aforesaid giTt to 
be applied toward the purchase of films. 

The President repof^bed in the matter of a conference with Mr William Ward 
yesterday. He stated that Mr Ward had indicated that he hoped that Father Lord did 
not take too seriously what Mr Fay had had to say, that he, Mr Ward, was not going ever 
to mention all the Ust of grievances set forth in the st>atement, that most of them 
were none of the business of the Union, but that there was one point he was going ^.o 
raise and that was the matter of vacations. The President stated that Mr Vtod had 
indicated that the Union group would have to be educated in proper personnel relation- 
ship procedure. 



I 



I 



CO 
M 



I 



I 



I 



I 



The Director was asked whether the putting the enployees in question on 
a 5-10 year increase in vacation basis would seriously embarrass the Library and 
whether it would put our people in a more f avoratble position than City employees 
employees in other Departments* 

He replied that he could not answer the first question himself, that 
Mr Connolly could, but that as far as the second was concerned our people would 
be in a more favorable position than others except the School Building custodians 
who get 3 weeks at once and h weeks after 10 years. 

On motion duly made and seconded it was 

VOTED: that the vacations of the mechanical woricers be set as follows: 



Up to 5 years of service 

5 years up to 10 years of service 

10 or more years of service 



2 weeks 

3 weeks 
U weeks 



The Director reported that ^en the Adams Street Branch Library had been 
built there had been no idea that the Library was to retain the Neponset Branch 
Library, and it had been thought that we would transfer the Branch Librarian there. 
He stated that he was satisfied that the present Neponset Branch Librarian will bt 
satisfactory for Adams Street, that everyone had assumed that she would be moved 
to the new branch library, and that this may have conditioned the fact that only 
one individual who lives in the area having expressed an interest in the position. 
The President inquired irtiether this was the judgment of the Director, himself* The 
Director stated that it was, backed by the other officers* The President stated 
that he had in mind that we should undertake new ventures at Adams Street and 
asked \rtiether Miss Hayes was youthful enough to take on new projects and new 
undertakings. 

The Director stated that he would recommend her appointn»nb as Branch 
Librarian of the Adams Street Branch Library. 

The President stated that he had this to say, that, whoever is going to 
Adams Street, the actual appointment will be sufficiently advanced before the 
actual opening of the library that that appointee can be sent to visit some of 
the other libraries such as Baltimore, Detroit, and other places so that she 
will get new ideas and see ^diat is done elsewhere than Boston. 

The Director stated that that was his hope. He stated that the q>pointment 
would be made effective as soon as possible and that it would be valuable for her 
to go visiting. 

The matter of the members of the Trustees "^o had not visited other li- 
braries last summer was brought up. Judge Donahue and Mr McDonald indicated that 
thay would be glad to go. The Director stated that he was interested in others 
going also, such as Si:9)ervisors and Deputy Supervisors, and also the Assistant 
to the Director, and Chief Executive Officer* The Director was requested to make 
a presentation in the matter at the special meeting to be held in July. 

The Board then took up consideration of the recOTimendations in the report 
of the SubcoOTdttee on Personnel of this year's Exanining Committee* The Director 
discussed the third reccomendation - discontinuance of the existing practice of 
llTO ting promotional selections to the top three on the eligible list - recalling 
to the Board that this rule had been adopted to obviate the critici»i that had 



100 




r«aulted when individuals much farther down on the list had been chosen, that xt had 
vSS^ec^se S its objectivity in a public insUtuUon. He also pointed out the 
vSue oftheETaliatton Sheet in makiiig promotions, particularly where *« specifl- 
iSion^ for positions must be written rather more broadly than ixi Federal Cxvil ber- 

vice. 

Mr Friedman said that he was one of those ^o say that a college education 
does not mena an educated person, that he has seen many without it idio have more 
education than those with formal training. 

The Director then discussed the matter of ratings pointing out that our people 
had objected to multiple ratings a«i that he believed it could be done. He told of 
^ experience of the Chaiman of the Personnel Subcomraittee at Macy's, New York City, 
S^tX^^rh^ been found that showing the ratings to an individual had stirred up 
toouble. This had been solved by having three individuals (raters) transmit their 
ratings of employees directly to the Personnel Office, where these were gone over, 
^ ?hen thHndividual was^ersonally seen by the Personnel Officer and ^he ratings 
STgeneral and in posiUve terms were discussed, with there being called to the in- 
dividual progress made aside from criticism. 

The President stated that he wanted the Library to have a foolproof system 
80 that an individual did not suffer from unjust criticism from a superior so that 
the individual might not suffer in her chances for the future. 

The Director stated that he would be very h^py to have any such case 
brought to his attention and to see ^ere the system was at fault. The Board then 
turned to consideration of the Report of the Subcommittee on Personnel. 

Msgr Lord asked whether in Ihe experience of the last year the Director had 
had experience where one of the first three was not a good choice. The director 
stated that there were on3y a few cases where the person chosen would "^^ have be^ 
the first choice, that the system had been far more successful than he had si^posed 
it would be, and that he hoped it would be continued as an objective process for 
promotional sqppointments, 

Msgr Lord moved that multiple ratings be adopted. 

Following discussion, on motion duly made and seconded it was 

VOTED: that other suggestions be postponed until after the next 
promotions have been made. 

The Director reported in the matter of the choice of a aite for the Egleston 
Square area that Mrs Alexanian«s lawyer had told Mr Friedman that the property could 
p^bably be secured for $12,000. ¥x McDonald reported that Mr McGlellan thought 
that th^ garage could be had for probably $2,000 more. He stated that ^ ^l^}^^f^ 
had brought to his attention another site on Columbus Avenue at Nos. 2032-20144. He 
stated that the valuation on the latter property was higher than first thought, 
MBMly $38,000, that the old house on it has about 80% of the whole area, that the 
lot in question comes in value to about 6^ per square foot. The owners, Mr and 1^8 
WLlUam J. Kurth, have been approached, that they have been told that we did not 
want more than 2^,000 square feet. He stated that the house would bring something 
from a building wrecker. He stated further that Mr McGlellan had written a letter 
in which he quoted Ifr Kurth as saying that they had refused to accept 4a7,500 which 



I 



I 



O 



1 






I 



1 

.- J V. ^4^^-^^ +h«m hv another nartv. This figure comes from a statement made 
■^atTwoSdlit^ hS^ftLHhe Kurths hal had an offer f^oa son. individual 
SLra^mt or$35^. M^ McDonald stated that «»« beji^'^^.*??* °"5« *^« 
Susteeshad a firm offer to make to them that the situation na^t be different. 
?^rS^ecS^ ^a^ that $16,250 would be the prtce «t the rat. of 65* P^ ^. 
foot for the 25,000 square feet. He made the further suggestion that ^^ ^ 
Litoar? Trustees and the Kurths agree to a restriction on the building on the land 
so that they will not build within 6 feet of the division line. 

Mser Lord asked whether, if the current property could not be obtained 
for substantially $15,000, the Director would take the School Street property. 
Z S^ec?^ W^aShoriz^l to offer $15,000 for appro:dmat«:y '^'^^.I^K^^dw 
of thTDahWCurth land with the reciprocal lUnitation with reference to building 
up to the partition line. 

The Director read a communicaUon from th. BOue Hill Evangelical Society 
requesting that the Trustees meet with members of the Society to discuss the 
oroblem of the PhilUps Brooks Branch Library. A committee to meet with this 
^S^aT appointed a^ follows: the Rresident, Judge Donahue, and "^ McDonald 
together with the Dii«ctorj the Director to arrange for such meeUng in the 
Central Library in the week of July 17th. 

The Director reported a communication from the police that nothing fur- 
ther had developed in connection wito the purported break into *^« ^-if^-fy^^^ 
the individual held by the police in BaLtimore, and that the poUce idU follow 
up some months hence. 

The Director stated that he has had four candidates for the position erf 
Head of the Division of Business Operations sent to talk with hijn, that one had 
declined consideration for the position, that he is seeing f>^e shortly, but 
thaTto date no one seems to be the right individual. He stated ^f ^^^^^^^ 
no candidate offered by Boston University, that Massachusetts Institute of Tech- 
nology is working on the problem, and that no candidate has been sent by Harvard 
as yet. He stated that he is to talk with Mr George Sullivan, President, 
Massachusetts Hospital Life Insurance Con^^any concerning it, that mention was 
made to him of a John Curley ^om he has not seen as yet. He stated that he had 
been brought to his attention by Mr Henry Shattuck. Mr Friedman stated that he 
had mentioned Joe Collins. The Director discussed the several candidates brougit 
to his attention. The President stated that he thought that it would be weU to 
consider men coming along in banks outside of Boston who might be attracted. The 
Director stated that he thought that it was a good suggestion and that he was 
going to follow it iqp. 

The Director presented for the consideration of the Board the regulations 
as pubUshed by the American Society of Architects for the holding of architectural 
cor^titiona. He pointed out that if, as sometimes is the case ^ /f ^J?f2^\!!^' 
authority cannot legally be voted to a jury, an amount must be paid to tiie winner 
of the conpetition if his design is not chosen. The Director stated that the 
local people with experience in Ubrary buildings are \iU21m Perry of Perry, 
Shephard, Hepburn, and Heniy Shepley of Coolidge, Bulfinch, Shepley, and Abbott. 

It was agreed that henceforth the minutes of the Trustees as an Adndnie- 
trative Agency of the of the City of Boston were not to be transmitted by mail 
to the Trustees, but would be available for consultation. 



Dissolved: 




Clerk 



Q^tr^S^^mMA^ 



t 




In Board of Trustees 
Wednesday, l8 July 1951 

A special meeting of the Trustees of the Public Library wag held in the 
Trustees Room at 3sU5 o'clock p.m. 

Present: Messrs Buxton, Friedman, Lord, and McDonald, Tru^^^Jj^f .f^^^ ^• 
Lord, Director, aid Librarian; and Miss Elizabeth B. Brockunxer, Assistant to the 
Director and Clerk of the Corporation. 

The President, Mr Friedman, in the chair. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that, subject to the approval of the Mayor, in accordance with 

th^ provisions of section 22 of chapter 3 of the Revised Ordinances 
of 1925 Milton E. Lord, Director, and Librarian, or upon "is 
delegation John J. ConnoUy, Assistant to the Director, and Chief 
Executive Officer, In Charge of Business Operations, or iOizabeth B. 
Brockunier, Assistant to the Director and Cleric of the Corporation, 
be and hereby is authorized to sign the payrolls of the Library an 
representation of the Trustees for a period not to exceed four weeks 
from July 16, 1951. 

The Director presented a communication from the Mayor's Office transmitting a 
City Council Order requesting a report by the Trustees on building a ^^*^^ "^^^^ 
in Ward Ik. The Director pointed out that this area was high on the Ust of those 
sections of the city to receive branch libraries. The Director was requested to reply 
?^t ms area is U> receive high priority in the matter of branch library provision. 

The Director reported in the matter of the choice of a site for the Egleston 
Square Branch Library that immediately following the preceding meeting he had discussed 
at length with Mr Kurth the interest of the Trustees in squiring a portion of his 
property on Columbus Avenue. The Director stated that x^on his return from the A.L.A. 
CoScereLe he had had anotter conference with both Mr and Mrs Kurlii and that they have 
agreed to sell the desired site for $15,000, an amount actually below the assessed 
valuation. He stated that there now must be taken action to rescind the action to 
purchase the School Street property and to request permission of the J^^^^f ^ P^^^^f^. 
the site owned by Mr and Mrs Kurth. He stated that he would request the Law Department 
S dr^ S:^ appropriate for^ of action. The Director stated that he had discussed 
with Mr and Mrs Kurth arrangements for early possession of the property — beiore Ly>d 
!^^though an extension of time until February 1952 will be allowed the owners to 
clear the premises. 

The President suggested that as soon as the above steps had been completed 
by the Director he notify the property owners of the other site under consideration 
that another choice had been made. 

The hearing of representatives of the Blue Hill Evangelical Society was 
deferred until 7:30 p.m. 

The Director reported in the matter of the proposals submitted in the public 
tjldding for certain painting at the Charlestown and West End Branch Libraries that 




I 



I 



to 

O 



] 



I 



I 



s 



there had been received a request from the lowest tidder for permission to with- 
drS hifbirthat it had be^n discovered that there had been a rastaJce made by 
thfcor^aw's estimators and that the bid was enUre^jr too low for the work in 
a^sti^^The Director pointed out that the Trustees are not obliged to accept 
Hid^ He stated that the second low bidder is a small operator but has done 
satisfactory work for the Library as a sub-bidder. 
On notion duly made and seconded it was 

VOTED: that there be awarded to Patrick J. Sullivan, 60 Cohasset 
Street, Roslindale, the second lowest qualified bidder in 
the public bidding, the contract for certain painting and 
painters' work at the Charlestown Branch Library and the 
West End Branch Library as set forth in the specifications 
in the contract, in the total amount of Six thousand two 
hundred and eighty-five dollars ($6,285.). 

The Director stated that a letter would have to go to the Mayor to inform him 
that the award is being made to the second low bidder and that the bid of the 
lowest bidder is not being accepted, that he has stated and that it is obvious 
that his bid is an incorrect one. 

The Director reported that at Chicago he had had an opportunity to talk 
with his colleagues about the choice of a consulting arcfatect. He stated that 
S haTLSed^th Mr Joseph Wheeler, who has been doing consulting work since 
his retirement from the Enoch Pratt Free Library, and with Mr AlXred M. Githens, 
who is engaged in consulting work on Ubraries throughout the country. He stated 
that he had^lso talked with Mr Angus MacDonald, of the large engineering firm 
that manufactures Ubrary stacking. He stated that they were all a^eed that 
toere was no one great consulting architect for Ubraries. The Director stated 
thS he^o^d^giest to the Board that it ask Mr «.eeler and Mr Oithens to come 
to Boston^paralely, examine the Library's situation, and then have a meeting 
with the Trustees. 

The Director stated that there was another library in the area with a 
building problem, namely, Brookline, that the Chairman of the Trustees of the 
Brookli^ PubUc'Library had telephoned to him, stating that they ^^^ Y^f _^ 
much interested in this Library»s new Adams Street Branch Library and that some 
of the Trustees had visited it. He stated that they had in mind to build a 
branch library in the Coolidge Comer area, that a more elaborate plan for such 
a building had been submitted to and turned down by the town government, and 
that their Trustees were seriously considering having Mr Wheeler come to Brookline 
fOT consultation as to the traffic situation, etc. The Director pointed out that 
there were a number of architects wlio had done library work for large library 
buildings in the immediate vicinity recently: Ralph Walker, at the Hayden Library, 
MIT. ; Henry Shepley, Lamont Library, Harvard^ and William Perry, Houghton Library, 
H^;ai4. The Director reported briefly on the several institutions* e^enence 
^^; iovelrchitects. The President inquired whether it would be of val^ 
to consult with the heads of some large building concerns. The Director brou^t 
Z t^Sar^rattention the development in the building field of concerns such 
as the Austen Coii?)any of Cleveland idiich prepares the specifications after it is 
told what is desired and carries through the entire building. 

On motion duly made and seconded it was 




IM 



105 



and 



xTf^-nm. t.hat the Director be authorized to make arrangements ^ "f /on- 
^°™- SaUonTbrthe Board «ith Mr Joseph Wheeler and Mr AKred M. 
^e^ S tte matter of the Library's building programs. 

vrnvn. that the Director be and hereby is authorized to make oommitraents, 
VOTKD: *^\f ^"^^I^Soo! for oons-dLtations relative to the proposed 

"e^ cLt^rLiteary'building to be erected, such consultations to 

be arranged as soon as possible. 

Building Fund* 

X J +>,«. o/*+4v-i+v of Mr Anpus MacDonald in connection with 
The Director '^°^^ °" ^^^^f ^^,1^^^ Si^S and his proposition that 
Offering prizes for ooK^jetitave designs t°'-^^«nn;tH library erect a business block 

that dav an individual recommended by M.I.T. who up to xne P^®^®";^.'^"^'., . , ^ _+-n 

Sl1.2L?rSS.?S^th; -rt p™iA« o«dia.t.., iltM^b t« d.« h. M. not 

talked uith Mr Moloney concerning the matter. 

•n.. »=++»,. nf a further meeting of the Board was discussed. It was agreed 
that a JS^f^eSn^ n^^t^ he" to l-ce action to purchase the EgLeston Square site. 
I^wa^ Sso a^^lhat a further meeting would have to be held in August. 

The President once again took up the matter of the report of the Per8<»nel 
Subcomil^e ofthelx^S^ Committee!. He inquired whether the Director could take 
r^^^rLr the promoUon^ appointoients shortly to be made and ^aluate them in 
l^^^e ^th^'^^^ommendati^L made in the above report. The Director stated 
?S^? hrhL^eady done so in one instance and that such can be done. The D^ot<« 
stated tStt tS ^rqualifications for the positions had been revised somewhat 
tltl Resent UmeTthat in the first instance the minUnum qualifications had been 
^t^n In rather^o general terns, and that the requirements as to experience were 
^^re L^S. Thf Sr^tor stated that the interviews were to take place in the 
i;^^ ^utuw^aJiSt^at the results of the interview- would then be compared with the 
ratings* 



I 



I 






I 



I 



The meeting was adooumed, to reconvene at 7:30 p»i^ 

\J Cleilc 



I 



The special meeting of the Trustees of the Public Library was reconvened 
at 75U5 o» clock p.m. for the purpose of hearing representatives of the Blue Hall 
Evangelical Society, 

There then came before the Board the following individuals as represen- 
tatives of the Society: 

Mr Henry M. Dean, Treasurer 

Mr Walter D. Gordon, Clerk 

Mr James H. Matthew, Trustee 

Mr Robert H, Virtue, Trustee 

Mr Wendell S. Parker, a member of the Society 

The President of the Board made the first presentation, stating th^ the 
matter under consideration concerning the status of the Trustees t relationship 
to the Blue HiU Evangelical Society was very considerably a question of law. 

Mr Parker spoke on behalf of the Society stating that he was an attorney 
and that he would like to know what had led to the raising after so many years 
of the question concerning the renting of the PhilUps Brooks Branch Library 
quarters. 

The President indicated that the matter had come \jp in connection wil^ 
the proposal by the Society for assunption by the Trustees of certain repair bills, 
and that in connection with its consideration of the matter the actual deed of 
trust of the building had been examined by the Board. He pointed out that there 
was question as to the propriety of the present arrangements; that if such were 
improper, by continuing to rent the property the Trustees of the Library believe 
that they would put themselves in the position of being parties to a breach of 
trust. He stated that his reading of the deed indicated that the property was 
left to the Society to run a Ubrary and that it was the Society* s duty to run 
the library, that ^en the Boston FubUc Library rented the premises the Society 
was using the money received as rental for other purposes and that the Li^J^*ry 
Trustees were helping to do that wiiich was not within the purport of the deed, 
that, in other words, instead of using the premises for the purposes for which 
they were deeded, the Society was renting the premises to the Library Trustees and 
was using the rental for other purposes. 

Mr Paricer stated that the property had been conveyed to the Society as a 
deed and by a special act of the Legislature with a right to maintain the Ubrary 
and that the donor had not turned the property over until this had been done. He 
recaUed the arrangements made when he was serving as Librarian when he had written 
a letter as Librarian in 1913 to Mr Langdon Ward, of the Boston PubUc Library, 
because the Society was experiencing difficulty, with sometimes more than 90 people 
in the Library. He stated that in his letter he had explained the situation to 
the Librarian. He referred to Norfolk Registry of Deeds, paged 331-332, irtierein 
the matter was explained. He stated that subsequently, in recognition of the 
Society's need, the Boston PubUc Library had agreed to increase the amount for 
oayment of extra service to $10.00 a month, such extra service to be the rate of 
aoi an hour and not to exceed $2.00. He stated that the Society had the ori^joal 
Clerk's records in which it had voted acceptance of the arrangements. He stated 
that in 1910 the town of Hyde Park had extended aid to the Society's Ubrary and 
had given books and that subsequently, upon incorporation of the town of Hyde 
Paric into Boston, the City had taken over on January 1, 1912. He stated that the 
Society had continued to buy books when it wanted to and that the i^ibrary had paid 
the other expenses. 



WQ 



V 




Mr Paricer said that in X930 and 1931 a ccmmittee of the Society had con- 
ferred tdth the Trustees of the Library and that the Trustees had made an offer 
^S^y^S th^ society would lay out $1200. for renovation and «ould alter the 
^S For use as a full scale branch library, the Trustees would ""dertaketo 
o^S^ it. that in the first year the City of Boston would pay a rental of $1200 
S the rat^ of $100. per month, and that thereafter the lease would run on a 
calendar year on the basis of $50. monthly rental. 

Mr Paricer inquired as to what had become of the books in the Library that 
had been L^by tte Society. He stated that he had found ^-^ff^.^'f^.^ *^« 
Treasurer's books, -- April 10, 1931, City of Boston, sale of old books, $35. He 
intfjthat there was a concert grand Chickering piano which on kpvU. 10, 1931 had 
^«n^r^Serred to^e We^ End Branch Library, that he has a letter from Miss Gold- 
^L S^d on t^e ^ date acknowledging receipt of the piano and expressing thanks 
for the loan of the piano. 

He stated ttiat he was now shocked to learn that af ter aU these ^^ars there 
Should arise a question of legality in the matter and raised ttie ^^^sUon as to what 
should be done. He stated that the Ubrary needs to expand, but the Society does not 
^ve the funds to expend $25,000. to $30,000. for such expansion, "^f ^^^f^^^^f ^ 
that the Society realizes that the City has been spending a considerable amount for a 
library on the premises and that the Society is appreciative. 

The President stated that the Trustees were syir?)atiietic and wanted to do what 
was practical in the case, that they themselves are Trustees and that they want to Ixve 
^t^ w^ Siey^must do .s Trustees, that they have no right to ^P«f ^^5-^.^%^^^ 
iven by the City. He then read the pertinent part from the deed of gift stating that 
as long as the Society ran a Ubrary on the premises there could be no problero, but 
?Lt ^e^the Society'^allowed a third person to caae in and run the ^^^^^ /^^ 
to the Societv money, in his opinion the Society had no right to spend the money for 
^her ptoses no Siter how admirable they migl.t be. He stated that this situation 
had continued because it had not been noted that it existed. He stated that the^ 
question had arisen when there was under consideration the renovation of the property. 
He stated that as long as a Trustee is a Trustee he has to act accordn^ngly, that the 
donorl^ af^ timi of gift that she had not given the Society the ^^s for the 
ooeratinp of the library and she had specified that the building must be used for li- 
b?^^oses Ld notTented. He stated that the question for the Libraiy Trustees 
is from vLe point of view of their position, that it appears that thxs airangement 
niKht not stand up in court and that it might be questioned by the Attorney General. 
He stated that two things could be done: (1) the Society could run a library (it is 
reco^^ that the Society cannot afford to run a library) or (2) the Society could 
resign and let the Libraiy Trustees be appointed Trustee of the trust. He stated 
that the Trustees would have to assume the expense of the repairs of ttie property. 
He stated that in the latter case the matter would have to go to the Probate Court 
for appointment of Trustees. He pointed out that the Trustees find themselves as 
public officials in an embarassing position, particularly in the matter of writing a 
lease that is subject to the approval of the Law Departnent of the City of Boston. 
He stated that it is true that the situation has continued longer than it should have, 
that the Trustees' position was not an unfriendly one, tliat they do not want to hurt 
the Society, but that they must face the situation and solve it in a practical way. 
He stated that the Trustees are not questioning anything that has been done, that 
they assume everything was done in the best of good faith. 



I 



I 



M 



I 



I 



I 



I 



Mr Parker stated that at the time the agreement was entered into with 
the City of Boston the Society had had to borrow money in order ^J^^y^.. 
rwairs! He stated that at the present tim the Sociely has already gone ahead 
to^e certain repairs that were necessary on the exterior °ft,he building, 
^ toat tS^ocirty had voted $1^00. toward the cost of current erterxor repairs. 

The Director called attention to earlier letters from the Society offer- 
ing the pr^pei^ for sale at $18,000. and raised the quesUon as to whether such 
sale could have taken place. 

The President stated that the Attorney General would have to ^ear in 
amr acUon as the other interested party in a public charity bequest and that 
S^ tSreroups of Trustees would have to go to the Probate Court and request 
^?missiKr Se change in trusteeship. He stated that no trust was aUowed 
to mi fSr iLk of allustee. He stated that if the Society was walling to 
resiCT^^the Trustees of the Libraiy would be willing to became Trustee and cawy 
out uL tru^ provided that the Corporation Counsel of the City of Boston wiU 
Seef negated that the l^ustees wiU not buy the building because it is be- 
Sv^ that the society has not the right to sell it, but that, on account of 
5^e Sst situation, an^ expenses that the Society had i°°f ^«'',^"'?th^^ H^ 
in cLiection with the building repair might be reimbursed by the If-^^^f^V"?.^ 
commented that the Library Trustees and the Society owe a debt to that ccmmunity 
and that the Library Trustees and the Society want to Uve vp to it. 

Mr Parker inquired as to the manner in which the Society was to be com- 
pensated, that the Trustees have indicated that they would ocmpensate Jo' repairs 
undertake, but does the City of Boston have any notion that anything further 
would be paid in compensation. 

The President stated that absolutely no further payment to the Society 
was contenmlated other than the cost of exterior repairs lAich the Society had 
undertaken since October 19U9. He then requested that the '■«Pf«s«"***?;7?^';«- ^ 
port to the Society concerning the situation and the prosontaUon of the Trustees 
and thereafter infona the Board as to its decision. 



Dissolved: 



fj Clerk 



/D^f/i^PcJi4^\AJiAy 



In Board of Trustees 
Wednesday, 15 August 1951 



A special meeting of the Trustees of the Public Libraiy as an ad»inif- 
trative agnncy of the City of Boston was held in the Trustees Hoom at 3:30 o'clock 
p.m. 

Present: Messrs Buxton, Donahue, Friedman, Lord, and McDonald, Trustees^ 
Mr Milton E. Lord, Director, and Librarian; and Mr John J. ConnolOy, Assistant to 
the Director, and Chief Executive Officer. 

The President, Mr Friedman, in the chair. 

In accordance with the policy of the Board in the matter of signing pay- 
rolls, on motion duly made and seconded, it was 



1 




VOTEaD: that in accordance >dth the provisions of section 22 of chapter 3 
VOTED, ^na^^ ^^^^^ ordinances of 192^ Milton E. Lord, Director, and 
Librarian, or upon his delegation John J. Connoiay, Assistant to 
the Director, and Chief Execulaire Officer, or Elizabeth B, 
Brockunier, Assistant to the Director, and Cleric of the Corporation, 
be and hereby is authorized to sign the payrolls of the Library in 
representation of the Trustees for a period not to exceed four 
weeks from 20 August 195l» 

The Director reported upon the acquisition of a site for the Egleston Square 
Branch L^^ra^ stSing^^at, ^ and Mrs William J. Kurth, the owners of the property 

h^^^cSteHhe o?fer'made L them and t^at the Law ^^Pf^-^J: V^S^I^^ccf^^^ 
of the sale. It was agreed that a letter should be written to Mr Robert A. McClellan 
thanking him for his assistance to the Board in this matter. 

The Board discussed the request from His Honor the Mayor for the opening of 
the new Adams Street Branch Liorary by the end of August. On motion duly made and 
seconded, it was 

VOTED: that the formal opening of the Adams Street Branch Library take 
place on Wednesday, 29 August 1951, at 3:00 o'clock p.m. 

The Director reported that bids had been received for repairs to t^ Arcade 
Roof in the Central Library building. On motion duly made and seconded, it was 

VOTED: that there be awarded to Walter Curley & Son, 21 King Street, 

Roxbuiy, the lowest qualified bidder in the public bidding, the 
contract for repairs to the Arcade Roof in the Central Library 
building, Copley Square, as specified in the contract in the 
total amount of three thousand four hundred and forty-three 
dollars ($3,14»3.). 

The Director reported that bids had been received for woiic to be done in the 
work-room space in the basement area of the new Open Shelf Departanent and for film 
^oraS, s^rage of recordings, and woric-room ai^a for the new Audio-Visual Section 
in the Central Library. On motion duly made and seconded, it was 

that there be awarded to Tassanari Contracting Coirpany, ^7 Snoi.riiin 
Street, Boston, the lowest qualified bidder in the public bidding, 
the contract for work-room space in the basement area of the new 
Open Shelf Department and for film storage, storage of recordings, 
and work-room area for new Audio-Visual Section in the Central Li- 
brary building, Copley Square, as specified in the contract in the 
total amount of nine thousand eight hundred and seventy-six dollars 
($9,876.). 

The Director reported upon a communication from Mr William V. Ward, President, 
American FederaUon of State, County, and Municipal En9)loyees, under date of 25 July 
1951, in which Mr Ward charged that the revised aUowances for yacaUons for the 
Maintenance Erployees as approved by the Trustees at their meeting on 29 June 1951 
are not oeing carried out; that the Library's arrangements for sick leave f e not in 
accord with, nor as generous as those of other departments of the City; and finally, 
that an answer be given at the earliest opportunity to petitions asking for a revised 
salary schedule for these employees. The Director stated that this letter had been 



VOTED: 



I 



I 






1 



I 



I 



1 

answered by the Assistant to the Director, and Chief ExecuUve Officer, giving 
information to Mr Ward that, so far as is known, the new allowance for vacations 
have been carried out coii9)letely by the Library, and that the arrangements for 
sick leave now in effect at the Library are believed to be more advantageous to 
libraiy ei«?)loyees than are the sick leave plans followed by other city departments. 

The Director reported briefly on the recent visitation of Judge Jonahue, 
Mr McDonald, and himself to libraries in Princeton, Baltiinore, and Detroit, which 
had taken place during the period of August 6th to Uth. 

Mr Friedman stated that he had suggested that the Library undertake during 
the summer period a series of story-telling hours on Boston Common. The Director 
reported that stories are to be told by members of the Ubrary staff in the area 
on Boston Common known as "Playland", beginning Thursday, 19 August, and con- 
tinuing into September each Thursday afternoon at 2:00 p.m. and each Tuesday 
morning at 10:00 a.m. 

The Director then introduced Mr Joseph L. Wheeler, retired Librarian of 
the Enoch Pratt Free Library in Baltimore, and co-author with Mr Alfred M. Githens 
of the authoritative work on American public Ubrary buildings under the title of 
The American Public Library Building , ke stated that Mr Wheeler had spent the 
last t^ee d ays in studying the present Central Library and the problems of its 
enlargement. Mr Wheeler then made a detailed presentation of the results of his 
study. His presentation has been made the subject of a memorandum by the Clerk 
of Sie Trustees, and the President, in thanking Mr Wheeler for his presentation, 
obtained the agreement of Mr Wheeler to providing his own summary of his presen- 
tation as well. 

Dissolved : 




Summary of Remarks by Joseph L. Wheeler ^ 

Before the Trustees of the Boston Public Library 

On the Problems of the Enlargement 

Of the Central Library Building 

August 15, 1951 

Mr Wheeler stated that, when the BoJfeton Public Library building was first 
opened, it was a general feeling among librarians that the building was beautiful 
but not so designed as to be a good service building. During the years, as li- 
brary techniques have change! , the building has proved to be a handicap in accom- 
plishing the purposes the Trustees have desired, not only in circulation of books 
but especially in the reference services. The case for an addition to the present 
building is very clear, strongly convincing, socially important, and there should 
be no great resistance or di-Cficulty in carrying through the project after it has 
been planned. Public opinion is bound to play an iB^jortant part in this building 
proAect, even though there may be no lack of funds to ccMiqplete the project. It 
will be very desirable to make sois Lhat the public is always aware that every 
effort is being made within the Library to carry through plans sirqply and econom- 
ically. 

«Mr Wheeler is the retired Librarian of the Enoch Pratt Free Library in Baltimore. 
It was under his direction that the present building was planned and erected. He 
is the co-author with Alfred M. Githens of the authoritative work on the planning 
iSd conStru^Son S pubUc Ubrary buildings under the title of The American 

PubUc Library Building. 



> 



11 



n 



service branch in the ^eart of the business ana « ^^ ^^ expensive as to be 
this location, i^^*^^/«"^/'3e^LiS of ^s isl'ssentiaUy the retailing and 
practically prohibitive. , "»^, ^®"JfJ^ °— new ideas, encouragement, et cetera, to go 
distribution of a very valuable ?°'™?^^^""^y?!5;'. Because of its aloofness, the 

along with the ideals of people in «llj^^ °^„^^;ie- the ordinary citizen is timid; 
S:^Lt building i3 ^handicap in ro^hing^^se peo^lej^t^^^^^ ^^ ^ 

^oTJl Tc.Tu'TTlZefCc'^^or^J Tomorrow .orning would be none too 
soon to start on plans for this building. 

There is available an area of appro^tely Hf^^^Zr'ATl^^"'^ 
vill need every inch of ^l^^,^^=«- ^^""3! J^^theq^sl^ arises as to how larg. 
at least ten tin,es as valuable as other SP^«' ^^'l^^^^ ^he sidewalk and no land- 
the main floor can be. There should ^e no set-bad^ from ^ enlargement of the 
scaping. The new building ^°f ^.^^^^°g* utilised to attract people to the Library 
old, but fror. the PO^"^ of ^ew of new ^^^^^^ exterior, with an open front over 

who are not now using i^s facilities. *" » walking on the street can see their 
as large an area as possible, so ^^ =f ^^ ^^^3^ ij^jortant effect in attracting 
fellow-citizens inside using the Li^^y' "J;t* "^ter« of the Open Shd-f Department 
new library users. For ^^^^^^'^J^^'^l^'Zn^T^h^se theS thinking about the 
are opened to the public, many P^"?^^ ^,f |^°^ftia^e Llch has been brought about 
Library, and will respond enthusiastically to tne cnange 
in the present building. 

The Size of the new ^uiiain^^^s^ete^ea ^J^^^^^^JlTif^U-t- 
the height is limted by the f ^^* "^^^'^^^^^ent^rend'is toward flat roofe be- 
tween a sloping or a flat roof , ??;f ""^^rl^^P'^^o^ems may not be too costly because 
rt^elefarn^et^^en^^^oovfr^d^^^faU and fts height, that is, a l^ge 
^eflnd a proportionately low height of building. 

>^en the present buil^ng was ^^^^f'f^^^^^.l^'^iroJ^'c'ZV'^ 
books in one place and the readers in ^^^^^^f ^^ J^^^aries is to identify 
^rrr^grC: ?o 1^Z.fZ%flTl^T^'ZV'^ to place books ^ «aders to- 
gether. 

The question of erecting the ^-^^<'--^.^^^''°^\'Z^,,ltrllti^r ^ a 
respect it ij well \°/^3,°/^rbe"::cra^'?o1^ct°'the SS in sections, . 
vertical building. If it f'^^'^.^^^H^l^J^j, gnd then building up in the air. 
the best savings can bd !«de by building °^^~^ ^i^^ensive rSof until the 
In such a case there would be need for a.*^"'^^^ or ^ xp^ ^^ ^ 

building i ^i-i^f • t/^^es ifav^g t^: certe^u^^^^ could give the build- 
building and around three sides, ;^®^^^^f J"; ''„, .^ ^^j^ doubtless be considered 

^o?^p!ac'Siro7trrrs?a^k Z^lft^kJ^''^:^^^ ground floor of the 

building. 

The approach and entrance to the ^^^^l^ ^f^^lL^oi^f S'vS^ S' 

things to be considered by an ^^'^^'^^^^^^^^^ ^^ tS pubUc'and econo,^ of 
operating the building as a service unit ^othservice^ P ^ ^^^^ ^^ ^^ 

operation are i^nportant, the great job " ^ W ^^^^ i„ ^^ oblen, and it 
first floor. The entire library ^taf f sho^a be^^e ^^i^t^ct. It would be 

is weU to postpone as l°"^"P°''5»'^e3tarfiS would study each department's 
well to have organized corainittees oi xae au«j.x 

probl^ns* 



I 



I 



I 



I 



CO 

o 

M 



I 



I 



The integration of the new building with the old is a problem, but one 
that has been solved effectively in tliis area by the John Hancock Life Insurance 
GoiT?)any. From the point of view of the taxpayer, he must be assured that every 
bit of space in both buildings will be coii?)letely utilized. 

It is fully as irnportant to have a library consultant on a building pro- 
ject as it is to have an architect. The architect, no matter how many library 
jobs he completes, does not have the opportunity to feel behind him the compulsions 
of, not does he see, the problems of the director of the library. The holding of 
a competition among architects is not advocated because of problems which it 
creates, among them that of receiving designs for the exterior of the building 
which are likely to be far superior to those for the interior. It will be dif- 
ficult to obtain a close estimate on the cost of erecting the building, but it is 
more economical in the long run to erect the entire building at one time. 

The iiT?>ortance of public opinion in carrying through a building project 
cannot be overemphasized. Every effort should be made to capitalize on the en- 
thusiasm of the public which was raised at the time of the Deferrari bequest. 
There should be continuous publicity concerning the services and materials of 
the Library, and people must be impressed with the siji?)licity and economy of the 
program. Branch people must be reassured that they are not being neglected. It 
is also necessary to reassure people frequently about the e^q^enditure of money 
on the old building; they should be told that any changes are minor structural 
changes and that nothing will be scr^qpped as a result of the changes. After 
plans have been crystallized, it will be possible to have the architect supply 
a model showing the first floor plan and how the services will be operated. 

From the discussion which followed Mr Wheeler* s presentation, several 
problems were pointed up, first among them being the problem of how to select 
an architect. Mr Wheeler indicated his belief that it would be well to select 
a consulting architect who is a specialist on library architecture either within 
the Boston area or outside of it, but that it would be well if the main architect 
could be found within the Boston area. Mr Wheeler emphasized that the Board has 
the final decision in accepting plans for the building, but that the great con- 
tribution of the architect is in presenting to the Board ideas iriiich will result 
in a building which will a¥>peal to the residents of Boston. The importance of 
the work of the staff committees in submitting plans for the functional operation 
of the various departments was emphasized. Mr Wheeler indicated that decision 
as to the location of the main entrance to the building should be based on a 
study of travel around the three sides of the building; he also stated his belief 
that the building should have a stone veneer of either limestone or granite. He 
stated his belief, also, that it would be well to investigate the possibility 
of using the present library annex in the new plans, since this might result in 
a saving of two or three hundred thousand dollars. 

The President requested Mr Wheeler to send to the Board a summary of his 
presentation, aaJ this Mr Wheeler agreed to do. 

In Board of Trustees 
Wednesday, 29 August 19^1 

A special meeting of the Trustees of the Public Library as an axlministra- 
tive agency of the City of Boston was held in the Trustees Room at 5:00 o» clock 
p.m. 



1l2 



iia 



present: ^l^^r.^^^Z^T^T^-"^'^' ^"^^^^^^^ 
Kir J^ cSt} f^:ZX^T^'^^^ BXi^a^et. B. BrocKunier. Assistant 
^t^e^i^tor a«l Clerk of the Corporation. 



In Board of Trustees 
Friday, ^ October 19^1 



The President, Mr Friedman, in the chair. 



I 



in accordance «ith the poUcy of the Board in the ^tter of signing payrolls 
on motion dvay made and seconded xt >ras 

VOTED-, that in -orda^e^^^^f ^/^SSo^^Ef S '^r^f t^^-^ ' 
of the Revised ordinances of 1925 ^l^<^,^-„^„ily, A33istant to 

r S^Sto? ^H^^rec?^ SA IL^'T^ ^^rporation, 
rr^^r^^Ts^^hoS^S^^^rrt^e parous Of ^^^^^^ 
in representation of the Trustees for a period not to exceed lour 
ireeks from U September 1951. 
The Director announced the retirement of Jane F. Hasson, Assistant House- 
keeper. Buildings Department, effective August 31, 1951. 

i. J 4.v,„+ oo +h« result of public advertising there had 

S i'SSS.L.Ii S.*SoJSSf JiSri- &.i^ ^J^ "-««•'»- " «" 

possibility of securing coirijetition in bidding. 

The Director reported that >^^h the Pro^.^^Itoriful"'^ 
of Mr and Mrs William J. Kurth as a «;t.e fort^ Egleston bquare ^^ ^^d to 

S^aT a-tfst^ a^^rhii'ctrr h^u^:^'^^^^^^^^ - -- — ^ -^ 

sudi work for consideration at the next meeting. 

«4. A +>,o+ v,o had r*»ceived a coramunication from Dr Martin J. 
. . V, '^ ""d^f ^ ^rS^ of ^ust^^sat'Sle Boston City Hospital, pressing 
English, President of the Boara oi ixus hospital patients, to be under- 

an interest in the provi^on of ^f a^^ ^^^^^ ^^"^^ ^ ^e Boston City Hospital 
^""thfl^u^^tSnrihe'Sbra^ ^ Cge°sting a conference in the matter ^ the two 
boards on September 21, 19^1 at Us 00 a.m. 

The Director reported th^the^Ubra^haa^^n^^^^^^^ 

present* "^ _ •^^«.^^^- _^ +up lAbrarv had made a survey of the City Hospl^aJ. s jj. 
S^«^?ac^L^fsf :S\hit1uis^fu^y^eport .as now under consideration by the 
Friends of the Boston City Hospital. 

report in the matter on or before October 31st. 



I 






A regular meeting of the Trustees of the Public Library as ^ adminis- 
trative agency of the City of Boston was held in the Trustees Room at 3:30 
o'clock p.m. 

Present: Messrs Buxton, Donahue, medman. Lord ^nd McDonald Trustees; 
Mr Milton E. Lord, Director, and Librarian; Mr John J. Connolly, f ^«*^* *°^*^. 
Dire^r" aid Chief Executive Officer; and Miss Elizabeth B. Brookunier, Assistant 
to the Director, and Cleric of the Corporation. 

The President, Mr Friedman, in the chair. 

During the month of June 1951, following ^proval by the Director and 
in accordance with the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 



I 



I 



General Appropriation 

Personal Service 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 

Total charged against General Appropriation 

Trust Funds Income 



$177, 281 .UO 
U,2^0.28 
U,866.00 
27,096.96 
1,997.15 
1,607.90 

$217,102.69 

$2,687.92 



During the month of July 19^1, follovdng approval by the Director and in 
accordance ^d.ikl ihe authority delegated to hiin by the Trustees, payment of bills 
was authorized to be charged as follows: 



General y^propriation 
Personal Service 
Contractual Services 
Supplies & Materials 

Bodes 

Current Charges & Obligations 

Equipment 



$221,7U8.21 

2,17U.83 

6,007 .U5 

12,781.31 

63.00 

1,206.142 



Total charged against General Appropriation $2143,909.22 



Special Appropriations 
Construction of Buildings & Original 
Equipment & Furnishings Thereof 

Trust Funds Income 



$587.00 
$l,375*lt5 



Dissolved: 



fS Cleric 



1 



I 



During the month of August 1951, following approval by the Director and 
in accordance with the authority delegated to Mjn by the Trustees, payment of 
bills was authorized as follows: 



114 



115 



General Appropriation 

Personal Service 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & ObUgatxons 

Equipment 

Total charged against General Appropriation 

Special Appropriations 

Construction of Buildings & Original 
Equipment k Furnishings Thereof 

Trust Funds Income 



$176,209.16 

2,522.90 

7,lU5.69 

23,93U.8U 

31.50 

2,162.83 
$212,006.92 



$165.00 
$2,025.76 



During the month of August 1951, follomng approval by the Director and 
in accord™«ith Te authori^ delegated to him by the Trustees, expenditures 
for services and supplies were authorized as follows: 



I I 

I 



I 



Contractual Services 

Supplies & Materials 

Equipment 

Current Charges & Obligations 

Total 



$9,362.61 
6,567.U8 
2,383.142 
3>230.9 1 

$21,5U*.a2 



During the month of September 1951, following approval by the Director 
and in a^^dLce with the au^ority delegated to him by the Trustees, e^endi- 
tures for services and supplies were authorized as follows: 



was authorized to be charged as follows: 



General Appropriation 

Personal Service 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & ObUgations 

Equipment 

Total charged against General Appropriation 

Trust Funds Income 






$17U,687.32 

U,3U9.18 

3,56U.70 

32,127.22 

31.50 

220,27 

$2lU,980.19 
$359.81 



Contractual Services 

Supplies & Materials 

Equipment 

Current Charges & Obligations 

Total 



$27,295.32 
5,908.07 

239.69 
1.866.61 

$35,309.69 



For the months of June - September 1951, the Director made the foUowing 
report on personnel: 

Permanent appointments - John J. KeUey, Cleric and Messenger, in the 
i-emanenx. appo clerical Service, effective 5 August 19SL. 



I 



During the month of June 1951, following X^T^us^ereS^SitW- £or 
accordance wiih the ^"^^ority delegated to h^ by the Trustees, e^cpenditut 
services and supplies were auUionzed as follows. 



I 



Resignations - 



Contractual Services 

Supplies & Materials 

Equipment 

Current Charges & Obligations 

Total 



$7,268.39 

8,016.U9 

301.96 

2.2U1.86 

$17^828.70 



services and supplies were authorized as follows. 



Contractual Services 

Supplies &c Materials 

Equipment 

Current Charges & Obligations 

Total 



$ll,935.l!3 
U,260.97 
2,022.70 

$20,130.66 



Fannie C. Chung, Assistant, Sub-Professional Library 

Service, effective h October 1951^ 
Alice B. Galvin, Assistant, Sub-Professional Library 

Service, effective 28 August 1951; 
Rose D. Giella, Assistant, Professional Ubrary Service, 

effective 18 July 195li 
Sarah K. Marshall, Assistant, Sub-Professional Library 

Service, effective 8 August 1951; 
Molly T. Terban, Assistant, Sub-i'rofessional Library 

Service, effective 18 September 195X5 
Pauline F. Vinci, Assistant, Sub-Professional Library 

Service, effective 2b August 1951« 

In accordance with the usual poUcy of the Board in the matter of signing 
payrolls, on motion duly made and seconded it was 

VOTED: that in accordance with the provisions of section 22 of 

chapter 3 of the Revised Ordinances of 1925 Milton E. Lord, 
Director, and Librarian, or upon his delegation John J . 
Connolly, Assistaitt to the Director and Chief Executive 
Officer, or Elizabeth B. Brockunier, Assistant to the 
Director and Clerk of the Corporation, be and hereby is 
authorized to sign the payroUs of the Library in represen- 
tation of the Trustees for a period not to escceed four 
weeks from 8 October 1951. 



I 



I 




ordered to be pXaced on file. 

.»H th« retirement of members of the staff, effeotxve 
The Director announced the retxreroein. 

September 30, 1951, as follows: 

Miss Beatrice C. Ma^re ^^^^^fr^^rs^^^'l^"^^^^^^^^ 

rs futhtla^^r Iss^^S^l^d^^S^uare Branch Libra^. 

Tn Joraance >.th t.e usual poUcy of the Board, on motion dul. made and 

seconded it was 

. . *^..« r Maeuire be appointed Branch Librarian, Emeritus, 
VOTED: that Beatrice C. Maguire oe «^p 
as of 1 October 19515 

. r>.. V..+V. P Ross be appointed Branch Librarian, Emeritus, 
VOTED: that Elizabeth P. Ross, oe dppuj- 

as of 1 October 1951. 

The Director stated that the ^ou„^/e£«;^ «^x^thrtTsf K^y M-^^^l 
since the retirement of Miss «a^^;^Xce vSh t^ S's policy, upon the com- 
had been in charge, and *^^*' ^"^^^f His^Prall should be names Assistant-in- 
pletion of twelve weeks of s"ch service, ni 
Charge pending the appointment of a Chief. 

On motion duly made and seconded it was 



I 



and 



VOTED: 



effective 10 September 19^1^ 



The Director brought to *f^^ -^T^^„rth!nL U^'aS'^w^^ 
watchmen for the Central I'it'^?^^'^;^^^; d^fes'as Watchman. He recalled to the 
difficulty with hi™ in '=°:;;^^^^"^'^? h^'been expected would be transferred 
ll^lf^^ll'^i^s S^yttl^Slng his permanent appointment. 

Kr ^ton was requested - |e* -^ -rreSil-W^h:^! """^'^ '"''"''' ^'' 
lative to the possitdUty of transfer of the aroresai 

■ The Director brought to the attention^ the Boar^ ^^^«^f ^-^/^^'^^elf^- ' 

Carey KinseUa. ^'<^ .o^^J^lfi/f^^lT/f^v^o^^ oilx^ ^^^''^ reclassifi- 
ine Department, in reinstatement as a bewer lor p y 

csrtion of status to that of Cleaner. 

The Director pointed out «jat t^ere was no v^^y in ^l^^^^^^^^Z' 
but that there were vacancies in the position of Cleaner, 
seconded it was 



s 



I 



o 



I 



VOTED: 



that Gertrude Carey ^^^^Z^ttVlon.ZZ.X<^ 
period of one day, such "f^^^^'^of civil Service to the 
^:r ^'cfei^:r"tt Sle^Sirof the aforesaid day of 
service as Sewer* 



I 



I 



in 



The Director brought to the attention of the Board the invitation received 
by ArthuTw.l^Stzelinan, Keeper of Prints, from the French Government to ^ to 
ri^a^at the expense of the French Government to aid in ^he formation of an ex- 
Sm of conten^rary French prints for exhibition throughout t^^"^^«^/***«'- 
The Director rworted that Mr Heintzelman had been very active since 19W in 
I^raS^S^L-efrec^nt outsta«line exhibits of such work by American artists for 
exhibition in Paris and Europe in general. 

On motion duly made and seconded it was 

VOTED: that a leave of absence for a period of six wedcs, without 
loss of pay, be granted to Arthur VI. Heintzelman, Keeper of 
Prints, to go to Prance to aid the French Government in the 
assembling of an exhibit of contemporary French prints for 
exhibition in the United States. 

The Director reported that the appeal system for er^loyees had been^ 
«ffect since April 9. 1951 and that to date its use had not been invoked. He 
steSd SS nf s^gestions for changes had been received from the Boston Public 
L^^^2n?^n^l ii-ployees Local Union #13lU subsequent to the discussion 
of the matter at the meeting of the Union with the Trustees. 

The Board assented to the proposed change ty the City Auditor from pay- 
BBDt of employees in cash to payment by check commencing January 1, 19!>2 . 

The Director reported that he had been informed by the Administrator of 
tj,« RostorHoSine Authority that permission of the Federal Government was to be 
™?^ fS""^si^ of iibrary'^ace in the new housing project to be erected 
in the "cow pasture" area of Dorchester. 

The Director reported further in the matter of the proposed new wall 
«.hibition cS^s f or the Central Library building, stating that on the basis of 
r^Sd^ecSicaU^ several firms had submitted bids which had been publicly 
opened and read on S^tember ^, 19^1, as follows: 



Boston Show Case Co# 
1300 Tremont Street 
Roxbury, Mass. 

Michaels Art Bronze Co. 
23I-2U3 Go\irt Ave. 
Covington, Kentucky 

Remington Rand, Inc. 
857 CcMnmonwealth Ave. 
Boston, Mass. 



Bronze-KLated Alxuninum: 

Price Delivery on 
or before 

$6,368. November 1, 1951 



Genuine Bronze: 



Price 



Delivery on 
or before 



$7,21*6. December l5, 1951 



$10,U09. 



150 days 



Peter Helbum 

185 Burlington St. 

Lexington, Mass. 



$7,2U6. 



$lii,055. 



$9,116. 



indefinite 



130 days 



3 xtuDs. frcara 
date of contract. 
Subject to issu- 
ance by Awarding 
Authority of suitable priority rating and/or availability of stock without rating. 



118 



tm 



On motion duly made and seconded it was 



VOTED: that there be awarded to the Boston Showcase Gonpany, 13 Tremont 
Street, Roxbury, Massachusetts, the lowest qualified bidder in 
the public bidding on bronze colored aluminum wall exhibition 
cases for the Central Library building, Copley Square, a contract 
in the total amount of Six thousand three hundred and sixty-eight 
dollars ($6,368.00). 

The Director stated that in response to public advertising bids had been re- 
ceived for certain alterations for a Children' s Section for the new Open Shelf Depart- 
ment and recommended that the award be made to the low bidder. 

On motion duly made and seconded it was 

VOTED: that there be awarded to D. A. Rossano, UOl Border Street, East 
Boston, Massachusetts, the lowest qualified bidder in the public 
bidding, the contract for alterations for a Children's Section 
of the new Open Shelf Department, Central Library building, Copley 
Square, as specified in the contract, in the total amount of 
Twenty-tifo thousand eight hundred and two dollars ($22,502.). 

The Director stated that in response to public advertising one bid only had 
been submitted for certain electric alterations in Stacks 2 and 3, Central Library 
building and he recommended that the contract be awarded to this bidder, the Aetna 

Electric Company. 

On motion duly made and seconded it was 

VOTED: that there be awarded to the Aetna Electric Company, 391 Cambridge 
Street, Allston, Massachusetts, the sole bidder in the public bid- 
ding, the contract for electrical alterations to Stacks 2 and 3 in 
the Central Library building, Copley Square, as specified in the 
contract in the total amount of Two thousand three hundred twenty- 
eight dollars ($2,328.). 

Mr McDonald stated that the Foster Company had agreed to have their engineer look this 
work over without cost to the Library, to be certain that the installation was properly 
doi». It was so agreed. 

The Director reported that several of the bidders for the installation of 
music reproducing equipment in the Central Library and Adams Street Branch Library 
had coirplained that it was evident that the specifications had been prepared by 
several persons and that they do not jibe. He stated that investigation had dis- 
closed that the individual w}io had originally begun preparation of the specifications 
had gone to Washington and that the specifications had been completed by another in- 
dividual. He recommended that the bids be rejected. 

On motion duly made and seconded it was 

VOTED: that there be rejected all proposals received on Augusrt 23, 1951 

for the installation of music reproducing equipment in the Central 
Library building, Copley Square, and at the Adams Street Branch 
Jiibrary. 



I 



I 



CO 

o 
o 



I 



I 



I 



I 



The Director reported that the Library now has the plan of the lot i" t^e 
F.n^stan S^^re^Si ^n the Street Laying Out Departjnent, which had been delayed 
Egleston Square area iron ^ ^^^^ ^^ pavements. He stated that 

because of the busy ^^*^"/f ,^^^^ thanks to Mr Richard McOlellan for his 
ter^^cer Tr^l^ Sft l^'lT^.^7t have .oved out by February and it 
was hoped to cormenoe the building in March. 

It was agreed that the matter of air conditioning this branch library 

condxtion^ng "^l^f ^^^f^^/^i^^i^g^e heating units a«l air conditioning 
^t°s i^ :?J;;er'^ St^i or 'over tL entrance to save valuable floor space 
was discussed. 

. ^j-rt^rESfst^n^bLfus^rh^brdSed^illTet"^^ tf ^^^ ^.V 
g The^^oi^di^of pfa::r 'Hrs^d^that he would report in t^ matter at the 
next meeting. 

The Director reported that there were no funds available for the Litoyy 

and that no applications had been accepted after June 30. 

The Director stated that the Trustees would recall that after ^r Alfred 
n. +V, o i^H i^^t at the Library it had been decided that the foundations should 
Githens had met ^^^^^^^^^^^ J:'' "*; earlier work on the foundations of this 

-r£r:H^£^^^^^^^^^ Of srhSHhafL . 
rporthra;ea":f 11:^1^3 w^ - z-^^T^vtrri'Tii% 

\Z^ZreZ7:.^'^o^^"^'^^ti eSl"S ^1 Of -e '.uilding to bo -^^^ 

^fto'^tXwito^ofessoL Oasegrande and Taylor, the soil e:q.erts. 

ThB Director was requested to report at the next meeting on his t^s 
with thfi^oSsSd indmduls. He was also authorized to make arrangements with 
^iSert S^r!^ C^J^ for conducting additional soil borings at a cost not 
to exceed $1,000. 

ThP Director then made a presentation concerning the ^pointjaent of a 
The °"^®^^\^''®" r~"l^ HP stated that candidates who have been recoro- 
business --^^^ ^^^^ ei^S?^Aave h^^eSeLe in bonding houses but not in 
mended for the position eiTiaer nave "«"^^ finance, that he had come 

business, or *--« ^J^^^^^^^.^Tq^^ied p^sor^hli one person he 

proceeding further. 

The Director reported upon the visit of Miss -nieodora B. Scoff, Branch 
Ubraria^ MatS BSliblLy, to the Detroit PubUc Libraxy a«d the Wayne 



120 




can be and shoiald be installed. 

The Director recommended that a visit of s*f y ^ °^^«f tt^?? "^TCD^^tor 
in other libraries be made by certain key members of the 1^^^^^^^^^- ^^^te^^Sh^s 
was authorized to conduct a visit by certain key members of the ?*^f /%^°^^ ** "^^ 
^cretio^and to ascertain the manner in which the expense can be met, from City 
funis or from the Benton Building Fund. 

The Director stated that the presentations as summarized ^^M^.^^^^P^^' 
^iS Trustees had not as yet had an opportunity to study them. 



Dissolved: 



^^ 



lillntrtt^^ 



Clerk 



In Board of Trustees 
Friday, 19 October 1951 



I 



I 



CO 

o 



A rejrular meeting of the Trustees of the Public Library as an administrative 
agency of SllSy^^lton was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Buxton, Donahue, Friedman, Lord and McDonald, Trustees; 
M M^i+^n Si^ Director, and Librarian; Mr John J. ConnoUy, Assistant to the 
Sreci^r? L^Sef^'uSve^ficer, and^Miss EUzabeth B. Brockunier, Assistant 
to the Director, and Clerk of the Corporation. 

The President, Mr Friedman, in the chair. 

In accordance with the usual practice in the matter of signing payrolls, on 
motion duly made and seconded it was 

VOTED: that in accordance with the provisions of section ^ of chapter 3 
of the Revised Ordinances of 1925 Milton E. Lord, Direct^, and 
Librarian, or upon his delegation John J. ConnoUy, Assistant to 
the Director and Chief Executive Officer, or Elizabeth B. 
^ockunier, Assistant to the Director and Clerk of the Corporation, 
be and hereby is authorized to sign the payrolls of the Library in 
representation of the Trustees for a period not to exceed four 
weeks from 22 October 1951. 

A Circular Letter from the Mayor »« Office under date of October 16, 1951 was 
read and ordered placed on file. 

Representatives of Local Union nj^ then came before the Board to be heard. 



I 



I 



I 



I 



1' 

The President of the Union, Mr WiUiam V. Ward, spoke, thanking the 

frSse^ ^^Uoe and Eire Departments are to be given an increase, that 
pre^oL?^^ because the Library employees had not wanted to be included in «« 
Ci??nSssification, but to remain with their present arrangements, the em- 
polyees had taken no steps toward such a change. 

The President inquired whether this meant that the Union wished the 
Board J^sSTt^e action taken to exempt the Library from «>e City classif icaUon. 

Mr Ward stated that the Library people were not in the classification 
Plan *eSer by design or request, admitting that it had been by request. He 
stSedlhat the Polite and Jlre Departments were pretty well classified. He 
^tS that for the 800 odd individuals in the Library for the remainder of the 
y^e suggested increase would cost about $20 an employee. He suggested that 
the Trustees mi^it take up this matter with the Mayor. 

Father Lord called to the attention of Mr Ward that the inf omation v^ich 
has come to^e T^tees is that not more than 6aS are going to receive any raise 
^ t^.inltl fairness, did he not beUeve that the Trustees should wait to see 
^w the c^smcation is going to work out and what the rates to be put into 
effect are to be. 

Mr Ward stated that in this case he did not beUeve that it would be a 
gigantic job^ make up comparable salary grades for positions to check agalxiat 
SIm in other City D^artments. He stated that when the personnel of the Li- 
br^ ^ co^e ti Lke requests for adjustments they had found that it was too 
llS^to make increase adj^tments because the budget requests had already been 
forwarded to City Hall. 

Father Lord pointed out that ^at the Union was proposing was quite dif- 
ferent fl-om the procedure to be f oUowed elsewhere in the City. 

Mr \tod replied that what he was proposing was an alternative which was 
being used in City Departments where classification had not been carried out. 

Mr McDonald stated that he thought that it was a mistake for Mr Ward to 
include the bibliothecal staff with his own group. 

Mr Ward replied that he considered that it would be ^iscrimnatory not 
to give tL Zle employee group the same advantage l^at is being sought for ti^ 
Union group. 

The Board then inquired whether it would not be the fair Procedure f^ 
the Trustees to ascertain w^at the City scales were and then to adjust Library 
scales to scales for comparable work in the City service. 

The President concluded with the statement that it was the Tr^*ees< In- 
tention tTtreat the Library employees as well as other City employees and to do 
it as speedily as possible. 

The groiQ) was thanked for its presentation and then withdrew. 




123 



4. ^ +v,o+ a trnn was to be made on the follovdng week to 
The Director reported that a tnp "^J^.^'^yT^tafS were to go in addition 

Central Library 

Mrs Ada A. A^el^, Supe rvisor in the Division of Home Reading & 

Gortimunity Services 
Mrs Muriel C. Javelin, Deputy Supervisor, in Charge of Work .ath 

Miss Elizabeth M. GorfoJ^Deputy Supervisor, in Charge of Work with 

Children „ „ ^ o 

Mr John M. Carroll, Supervisor in the Division of Reference & 

Research Services ^ ^ n r^K^n-mr 

Mrs Grace B. Loughlin, Chief, Open Shelf Depar^^nt, Central Library 

Branch Libraries 
u. p«+h M Haves Branch Librarian, Adams Street Branch Libraiy 

^d^st^ ttot the Law Deparfnent had the matter weU in hand. 

The Board discussed those -f '^'^"^^VLe^^rSole^'bra^S'ubraS'" ^ 
fro. Which an -hitect was to be -1^^ /-^^^^^^ JpUcltions 

rfro: ?Srt pTeplrr^rS D.^^^s ^chitect, and ... Robert C. 
Dean, President of ttie Boston Society of Arc^teots. 
On motion duly made and seconded it was 

Vor^: that^rsele^ -r dIkS T^'^T^^'^^i fo ^ 
er^t^d on a^sl^ on the nStiieastem side of Col-nbus Avenue, 
Ro«, ta accordance with specifications to be set by the 
Library. 
The President suggested that the archite^be^ed to come to a meetin^^of the^Board 
to discuss what the ideas were of the Board , ^^^^brLy building. It was agreed 
TJi r S^hitrt "Z^fll^^^ SS\^ freTiS^t «dVe Director concerning 
the building. 

The Director reported in the matter °^ ^h^ P-J't^y?,ren'gS^s°LS'' 
Arcade Roof of the Central Library building. He^tated^hatt^^^^^^ .^ ^ 

reported that when the contractor had ^^^un to take .^ the ^ P^ ^^ ^^^^ 

foSnd that the tar and gravel was ^^^eri^tang very r^^ ^^^^ ^^^ ^^^. 

that the engineer had recommended that while the wooa pxau^ * 
neath roof ought to be taken care of. 



I 



I 



CO 

O 

UJ 



I 



1 



I 



I 



The Director pointed out that experience showed that it frequently was 
less expensive to issue an extra order to the same contractor when addition^ 
work in connection with a construction project had to be done, inasmuch as the 
overhead cost to the contractor was less when he was already on the 30b. The 
Director stated that in the present instance, however, it was a case where on 
the basis of the figures submitted by the engineer the extra order wo^^ *>« ^ 
an amount practically equal to the total of the original contract. He stated 
that there had not been sufficient time to ascertain from the engineer the basis of 
the cost estimate. He therefore inquired whether, if on further checking the 
price is found to be a reasonable one, the Board would approve the securing of 
the Mayor's permission to add the work as an extra order to the contract. 

It was agreed that upon checking the basis of the estimate the matter 
should be reported to the President, and subject to his ^proval of the issuing 
of an extra order, on motion duly made and seconded it was 

VOTED: that the Mayor's permission be requested to proceed with 

repair of the underneath roof of the Central Library Arcade 
Roof throu^ issuing an Extra Order in connection with the 
current contract for repair of said roof • 

The Director submitted for consideration budget estimates for 19^2, to- 
gether with comparative data on expenditures. It was agreed that consideration 
of the budget be deferred until the next meeting of the Board. 

Mr McDonald reported concerning a conference held with representatives 
of the Boston City Hospital, stating that Dr Thomas J. Giblen, Secretary of the 
Board of Trustees of Boston City Hospital, had called him and had indicated that 
he would liice to discuss library service to the Boston City Hospital as soon as 
convenient and that Mr McDonald had requested Mr Buxton to join him, Dr GiW.en, 
and the Director for luncheon to discuss the matter. He stated that Dr Giblen 
had been very interested and had indicated the desire of the Hospital Trustees 
to cooperate. He reported that the basis for working out an arrangement had been 
agreed^on tentatively as follows: that the quarters be furnished by the Hos- 
pital a^ the books and personnel by the Libraiy. He stated that Dr Giblen was 
of the opinion that the Library should include the cost in its library budget and 
that the Hospital would si9)port the request to the Mayor for such budget provision. 

He reported that in discussing the matter of provision of books to child 
patients, Dr Giblen had stated that the hospital staff seened to be opposed to the 
tise of books by children, but favored the use of story telling instead. 

» 

The Director stated that the probable cost would be about J^10,000. a year 
($8,000. for personnel and $2,000. for books, with a higher amount for the initial 
purchase of books) . It was agreed that no formal action be taken at the present 
time. 

Mr Buxton reported that the Mayor's Office had informed him that the 
transfer of Mr Robertson, the Watchman, would be taken care of. 

Several matters concerning service to the public were discussed. The 
President suggested that the branch librarian should go into every school in her 
area so as to be in touch not only with the children but to secure the coqperation 
of the teachers also. The matter of cardholders for use of this Libraiy was 
brought up, with the Director stating that following the visit by certain officers 





„f thfi Librarr to other libraries it was hoped to estabUsh by January 1 a regis- 
toaSon^riou^d ba on a free basis to residents of Boston ^ on a fee basxs 
tration ^^ """^ . .^ nrocedure in certain other areas. The Director re- 

^orH't^t hf hL^ISt h^ ^c^^rtuSty as yet to discuss vith the staff of the 
Sis^^ Ka^^^ ^e criticisS'^of the Departoent that its collections were xn- 
ad^uSe ^e Director reported on the schedule for the opening of the Open bhelf 
S^^t S!t itlo^d be opened one month after the beginning of the Pl»°-ng of 
^^^Dookets in the books for the new charging gystem. He reported that pro- 
^si^ for ?he to^s for the Egleston Square Branch Library would be made in February 
in order to avoid delsy and be in a position to open on October 1st. 



I 



I 



Dissolved: 



'OM 



1 6 lj/t/fCfUt/M4^ 



Clerk 



In Board of Trustees 
Friday, 2 November 1951 



A remilar meeting of the Trustees of the i ublic library as an administrative 
agency of thi City of Boston was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Buxton, Friedman, Lord, and McDonald, Trustees; Mr Milton E. 
T r^ T^nr^torai^ Librarian: Mr John J. Connolly, Assistant to the Director, and 
cSef ^"utiv; S^^S^^ss mzabeth B. Brockunier, Assistant to t^e Director, 
and Clerk of the Corporation. 

The President, Mr Friedman, in the chair. 

During the month of October 19?1, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, payment of bills 
-was authorized to be charged as follows: 



O 



I 



I 



General Appropriation 
Personal Service 
Contractual Services 
Supplies & Materials 
Books 
Current Charges & Obligations 

Equipment 

TOTAL 

Special Appropriations 

Construction of Buildings & Original 
Equipment 4 Furnishings Thereof 

Gifts for Iimediate use 



$231,lli3.55 

3,897.58 

5,668.32 

21,62U.31 

277.25 

6QUa9 

$263,215.20 



$121.00 
$5.00 



During the month of October 1951, foUowing approval by the Director and in 
accordance with the authority delegated to hiin by the Trustees, e^qpenditures for 
services and supplies were authorized as follows: 



Contractual Services 

Supplies & Materials 

Equipment 

Current Charges & Obligations 



$3 



i.a2U 



Uo.95 

00,30 



TOTAL 



$38,55U.25 



I 



I 



For the month of October 1951, the Director made the following report 
on personnel: 

Resignations - Patricia M. Blythe, Assistant, Sub-Profession^ Library 

Service, effective 5 October 19bi. 

Permanent Appointments - 

Professional Library Service 

Barbara P. Cotter, Assistant, effective 31 October 1951) 
Barbara C. Elam, Assistant, effective 31 October 1951 J 
A. Phyllis Freeman, Assistant, effective 31 October 1951; 
Sigrid R. Reddy, Assistant, effective 31 October 1951j 

Sub-Professional Library Service 

Mary J. Bradley, Assistant, effective 31 October 1951; 
Marie L. Crowley, Assistant, effective 31 October 15>5l5 
Geraldine R. Cudmore, Assistant, effective 31 October 19515 
Mary V. Curado, Assistant, effective 31 October 1951; 
Catherine H. Evans, Assistant, effective 31 October 1951; 
Henry B. Jones, Assistant, effective 31 October 1951; 
Maiy T. Kenny, Assistant, effective 31 Octooer 1951; 
Rose L. LaConca, Assistant, effective 31 October 1951; 
Anne E. McCarthy, Assistant, effective 31 October 1951; 
Elizabeth B. McLaughlin, Assistant, effective 31 October 1951; 
Donald L. Newman, Assistant, effective 31 October 1931j 
Mary C. 0»Malley, Assistant, effective 31 Octooer 1951; 
Claire P. O'Toole, Assistant, effective 31 October 1951; 
D. Elaine Parsons, Assistant, effective 31 Octooer 1951; 
Flora W. Roussos, Assistant, effective 31 October 1951; 
Augusta G. Rubenstein, Assistant, effective 31 October 1951; 
Rose S. Sanft, Assistant, effective 31 October 1951; 
Elizabeth A. Sarjeant, Assistant, effective 31 October 1951; 
Claire C. Spellman, Assistant, effective 31 October 19i>l. 

Grade increases in remuneration as set forth in Schedules AAA, BBB, and 
CCC were presented for the consideration of the Board, to be effective on the 
dates specified in said Schedules. 

In accordance with the policy of the Board in the matter of signing pay- 
rolls, on motion duly made and seconded it was 

VOTED: that in accordance with the provisions of section 22 of chapter 3 
of the Revised Ordinances of 1925 Milton E. Lord, Director, and 
Librarian, or upon his delegation John J. Connolly, Assistant to 
the Director, and Chief Executive Officer, or EUzabeth B. 
Brockunier, Assistant to the Director, and Cleric of the Corpora- 
tions be and hereby is authorized to sign the payrolls of the 
Library in representation of the Trustees for a period not to 
exceed four weeks from 5 November 1951. 

The Director announced the retirement of Miss Margaret Ca^nan Donaghue. 
On motion duly made and seconded it was 




I\ 




VOTED: that Margaret C. Donaghue be appointed Branch Librarian, Emeritus, 
effective 1 November 19^« 

The Director stated that a branch librarian had been absent from duty for 
more than 6 months and that an Assistant -in-Gharge should be ^pointed, in accordance 
with the policy in such matters^ 

On motion duly made and seconded it was 

VOTED: that Geraldine T. Beck, First Assistant, be paid at the rate of 
$Ul60, per annum for the period of her service as Assistant-in- 
Gharge, effective 13 September 1951 • 

The Director recommended appointment of an individual formerly in the service of the 
Library as a Children's Librarian, said individual having couple ted 6 months as an 
Unclassified Assistant. 

On motion duly made and seconded it was 

VOTED: that Phyllis L. Barclay be s^Dpointed Children's Librarian in 
the Division of Home Reading and Community Services at $3960. 
per annum, effective 31 October 1951 • 

The Director reported that the year of trial arrangement will be up on Novem- 
ber 13 for the operation of the food concession in the Library. He recalled to the 
Board that there had been received by the Board a protest from the Boston PubHc Li- 
brary Maintenance Employees Local Union #13lU because it was not included in the 
arrangements. He pointed out that in the first place the Boston Public Library Pro- 
fessional Staff Association had taken the initiative and had taken all the responsi- 
bility for its operation, with the exception being that the Library provide space, 
heat, and electricity. He stated that if the Library now says that the Boston Pub- 
lic Library Professional Staff Association must take in others then there is no one 
who has the real responsibility. The suggestion was made by the Board that the BPLPSA 
might take one member from the Union on its Concession Camirdttee. The Director was 
requested to take the matter up with the BPLPSA. 

The Director reported that on V/ednesday, October 31, 1951, at 12:00 o'clock 
noon there had been publicly opened and read proposals for Music Record Reproducing 
Equipment for the Central Library and the Adams Street Branch Library as follows: 

Louis M. Herman Company, Inc. $7,261i» 

885 Boylston Street 
Boston, Massachusetts 

National Sound & Television Corp. 11,673. 
U52 Huntington Avenue 
Boston, Massachusetts 

D^ambro Sound Equipment Coinpany 12,050. 
1111 Commonwealth Avenue 
Allston, Massachusetts 

On motion duly made ai^ seconded it was 



I 



CO 

o 



I 



I 



I 



I 



VOTED: that there be awarded to Louis M. Herman Conpany, Inc., 
885 Boylston Street, Boston, the lowest qualified bidder 
in the pubUc bidding for music record reproducing equip- 
ment for the Central Library building and the Adams Street 
Branch Library, a contract in the total amount of Seven 
thousand two hundred sixty-four dollars ($7,26U.). 

The Director discussed certain additional requirements which had been in- 
cluded in the tentative budget estimates as submitted for consideration of the 
Board. He stated that in the budget items there had been included the amount of 
$5500 for an additional position on the telephone switchboard. He pointed out, 
however, that with the opening of the Open Shelf Depar-Unent and other changes 
contenpiated in the immediate future, the present switchboard would not have 
enou^positions to cover the requireroents. He stated that at an annual charge 
of KSe telephone company will put in a semi-automatic dial system whereby 
all internal calls would be dialed and only incc^ng and outgoing calls would go 
through the switchboard. The Board approved the adoption of the semi-au^omatic 
diSlystem at an annual chage of $3U00 in place of the $5500 item to cover an 
additional position on the telephone switchboard. 

The Director stated that the conteirplated joint operation of library 
service in the Boston City Hospital would cost an estimates $8000 and that amount 
would be added to the budget. 

He stated that it was expected that the Egleston Square Branch lAhrary 
would be in operation for at least three months of 1952 and therefore an al- 
lowajnce of $2750 had been made to cover its cost. In connection with this, he 
reported that the title transfer to the land was not processed and that at the 
mo^nrit was held up because of an inquiry as to whether the Federal Succession 
^rillad been paid on'^the property by Mrs Kurth. The President stated that wh«i 
the actual title transfer is made two formal resolutions should be passed by the 
B^d! (S on the services of Mr Robert McCleUan in connection with the^q^^-^" 
t^ of the property and (2) in recognition of the contribution of Mr and Mrs Kurth 
in the sale of the property. 

The Director stated that an additional amount of $88,050 would be necessary 
to meet on a full year basis the increases granted to full-time workers by the 
Mavor in June 1951. He stated that in conjunction wQ.th the increase to full-time 
w^Serrthere had also been an increase in rates of pay to part-time workers and a 
ISe^^vision, to the amount of $2300, vould have to be made for part-time wK^kers' 
salaries. He kated that in order to continue operation of the Neponset Branch Li- 
brary in 1952 in addition to the Adams Street Branch Library there was needed an 
estijnated $9000, that to open and maintain Tyler Street Heading Room m 1952 there 
would be needed an additional $U500« 

Estimates for books include large amounts for such items representing 
extension of work with films and recordings, book stock for Egleston Square and 
STamount to supplement the Division of Reference & Research's funds wnich have 
been substantially reduced because of lowered income from trust funds. He stated 
i^l ^i?«a?or books had been put at the figure submitted the preceding year, 
^el^l^SooS iror books for the Division of Home Reading and Community Services. 

The Director reported briefly on miscellaneous items for wiiich increased 
costs necessitated an enlarged allowance. He stated that there had been included 



128 



in the estimates an allowance for such projects as the continuance of the re-arrange- 
^ents of STcentral Ubrary building - $90,000; the improvement f^^l^gl'^^^^f ^ 
C^tral arri branch libraries - $172,7505 painting at the Central Lxbrary (exterior 
^^kfand branch libraries (eighteen of which needed painting), at * total cost 
S $29,U00. He stated that an attempt would be made to have those in municipal build- 
ings painted by the Public Buildings Department. 

FoUowing the Director's presentation, on moUon duly made and seconded it was 

VOTED: that budget estimates for 1953 as submitted at this meeting 
be approved for submission to the M^or. 

Msgr Lord had to leave the meeting at this point. 

The Director reported on the visit made to public Ubraries by certain staff 
members and that the members of the staff i*io had made the trip had come back with 
^thusiastic reactions. He stated that since the return the group had recomended 
that the Wayne County charging system be put into operation in. sons of the bra^ li- 
braries. He stated that it will take six to eight weeks to prepare the books and 
th^ilwould be started in several branch libraries in order to woik out the problems 
inherent in instituting a new system. He stated that he considered that the trip had 
been very successful. 

Dissolved : 



m^ 



iMjoMi^ fi /iwt^ui.^'ti^^ 



Clerk 

In Board of Trustees 
Friday, 16 November 19$1 

A regular meeting of the Trustees of the Public Library as an administrative 
agency of the City of Boston was held in the Trustees Room at 3:30 o«clock p.m. 

Present: Messrs Buxton, Donahue, Friedman, Lord, and McDonald, Trustees 5 
Mr Milton E. Lord, Director and Librarian; Mr John J. Connolly, Assistant to the 
Director and Chief Executive Officer; and Miss Elizabeth B. Brockunier, Assistant to 
the Director and Clerk of the Corporation, 

The President, Mr Friedman, in the chair. 

In accordance with the usual practice of the Board in the matter of signing 
payrolls, on motion duly made and seconded it was 

VOTED: that in accordance with the provisions of section 22 of chapter 3 
of the Revised Ordinances of 1925 Milton E. Lord, Director, and 
Librarian, or upon his delegation John J. Connolly, Assistant to 
the Director and Chief Executive Officer, or iOizabeth B. 
Brockunier, Assistant to the Director and Clerk of the Corporation, 
be and hereby is authorized to sign the payrolls of the Library in 
representation of the Trustees for a period not to exceed four 
weeks from 19 November 1951. 

The Director reported receipt of the communication from the Mayor's Office 
under date of November 13, 1951 requesting suggestions for new legislation to be in- 
troduced in the Legislature. A discussion took place relative to the possibility of 



I 



I 






I 



I 



I 



I 



legislation for State Aid. The Director pointed out that this would need state- 
wide support in order for it to pass and that such would require education and 
leadership from the Boston Public Library. There was brought up the possibility 
of issuing non-resident cards as a step towai*d such education. Mr McDonald stated 
that in Chicago they grant non-resident library cards and that some 8,000 such 
cards have been issued. 

The Director was requested to ask the Law Department to advise the 
Trustees on the issuing of non-resident cards either with a fee or without a fee. 

The Director reported that the Moor's Office has appointed a Mayor's 
Committee on Awards to serve to choose the city employees to receive awards to 
be presented at the Second Annual "Public Service Dinner". He stated that a 
committee in the Library had been appointed, chosen by the Division Heads, and 
that it had made a choice from the nominations submitted by fellow einployees. 
He stated that he was reporting informally that from the supervisory grotp, 
Mr Arthur W. Heintzelman, Keeper of Prints, and from the rank aiKi file group, 
Mr Jeremiah J. Danker, Head Electrician, had been chosen. 

The Director stated that he had talked with the President of the Boston 
Public Library Professional Staff Association relative to the operation of the 
full-time concession by the Staff Association, pointing out the interest of 
other groups in the Library in having some representation on the Concession Com- 
mittee. He had pointed out to the President that in the Trustees' consideration 
of the Association' 6 request for the privilege of operating a food concession for 
the next year the Trustees were of the opinion that the Staff Association must 
give consideration to representation of others than the members of the Associa- 
tion on its food Concession Committee. He stated that the President had seemed 
favorably disposed and had indicated that she would report in the matter to her 
Board. 

The lUrectar reported the results of the presentation of the Greater 
Boston Community Fund Campaign in the Library, pointing out the fine record made 
by the Library enployees in carrying through the caii5)aign — the carrf>aign pledges 
to date having been in the sum of $3,026.75. 

The President presented a communication from the Quarter Century Club 
wherein it requests consideration of the Trustees in granting to people in the 
service of the Library twenty-five years an extra week of vacation, to be taken 
in the winter, in the belief that it would be a measure toward the provision of 
good health for the older employees* 

The Director stated that he had talked with the members of a committee 
from the Club, that the members of the committee granted that the long service 
errQ>loyees in the Library receive far better treatment than elsewhere in the City's 
employ and certainly better than outside the City's eirploy where an individual 
may receive a certificate and a pin at the end of twenty-five years and perhs^s 
a gold watch and $1,000. at the end of fifty years. The point was made that a 
week of the present vacation holdings could be used in the winter. 

The President suggested that the Board authorize thi Director to make 
arrangements for liberalizing the vacation procedures to allow the use of a 
portion of the vacation in the winter months. The Dii'ector stated that this 
did not need formal action and that in fact he had already stated so to the groiq>« 



130 



The Director reported on the status of the several leases for the rental 
The Director stated that as a result of public advertising bids had been 

from the staff. . j -4. , 

On motion duly made and seconded it was 

VOTES)- that there be awarded to D. A. Rossano Construction Company, 
VOTED, t^t^^ ^ g^^ ^3ton, Massachusetts, f^^^]°f^f^ 

qualified bidder in the public bidding, the $°f^^^=* f°^ "^!' 
stOTT^ doors at the Blagden Street entrance of the Central Li- 
bS bSwing, CopleySquare, as specified in the °°"^^^^" 
thetotal amouAt of One thousand five hundred and eighty dollars 

($1,580.). 

The Director stated that as a result of public advertising, two bids had 
been suJfttS for reLval of the skylight and installaUon of a new roof at the 

North End Branch Library. , ^ .4. 

On motion duly made and seconded it was 

VOTED: that there be awarded to Tassinai^ Contr^x^ting ^^^^^f ^^^^^ „, , 
ll Snow HiU Street, Boston, Massachusetts, the lowest qualxfi^d 
bidder in the public bidding, the contract ^or removal of sky- 
light and installation of new roof at the North End Branch la- 
brary, as specified in the contract in tiie total amount of P^ve 
thousand seven hundred and fifty-seven dollars Cit>5,7^^.,>. 

Th« Director stated that the installation of the new charging system to be 
inst^lernec^sftfted^'tL use of a prj^^e-^ --if„>^^^^^^ ^ th s^ul'd-^vrto^' 
^Zl^l.T::;:^.<r^^:^Ts£ ^ll T^l^r^J^^l would, of course, necessitate 
the Mayor's permission to award without competaUon. 

On motion duly made and seconded it was 

VOTED: that there be entered into without pubLid advertising «th the 
MoBee Cornpany, 80 Federal Street, Boston, a contract for the 
p^cLse^f^^rtain Keysort Book Loan Cards and other necessary 
equipment in the amount of Two thousand four hundred seventy 
one dollars and fifty-four cents ($2,U71.5U}. 

The Director reported that the Msyor had been disappointed in the Christmas 

eration. Ihe Director was authorized to expend up to if»l,000. for decorating line u. 
brary in an appropriate way. 



i 



I 



I 



I 



Ami g ML 

The Director sutanitted drafts of resolutions on the services of Mr and 
Mrs William J. Kurth and Mr Robert J. McClellan in connection with the acquisi- 
tion of the site for the new Egleston Square Branch Library. As submitted they 
were adopted and ordered spread upon the minutes, to be used at the ceremony at 
the time of the taking of the land and when the Mayor might take part in the ceremony. 

RESOLVED: That the Trustees of the Public Library of the City of 
Boston express their deep appreciation of the generosi-ty of 
Mr and Mrs William J. Kurth in making available to the City of 
Boston a fine and unusually adequate site of land on Columbus 
Avenue in Roxbury, upon terms highly favorable to the City and 
at the same time self-sacrificing on their part, for the con- 
struction of a long-needed and long-desired Branch Library for 
the Egleston Square area; 

That formal witness of this expression of faith on the part of 
Mr and Mrs Kurth in the contribution which the Boston Public 
Library can and will make to their fellow residents of the 
Egleston Square area be spread upon the records of the Trustees; 
and 

That a copy of this resolution be presented to Mr and Mrs William J. 
Kurth as an expression of the gratitude of the City of Boston 
for their public -spirited and exemplary action. 

and, further, 

RESCLVED: That the Trustees of the Public Library of the City 
of Boston express to Mr Robert A. MacLellan their warm 
appreciation of his good offices in enlisting the interest 
of Mr and Mrs William J. Kurth in making available to the 
City of Boston an appropriate portion of their land on 
Columbus Avenue in Roxbury for the construction of a long- 
needed and a long-desired Branch Library for the Egleston 
Square eu?ea| 

That formal witness of the generous action of Mr MacLellan in 
giving his services for this purpose without remuneration 
b« spread upon the records of the Trustees; and 

That a copy of this resolution be presented to Mr Robert A. 
MacLellan in grateful appreciation of his public spirited 
action. 

Consideration was then given to the appointment of an Examining Cowralttet 
for the season of 1951-1952. The following new members were nominated: 



I 



Mrs Abraham J. Alpert 
Mr William deFord Beal 
Hon. Robert J. Bradford 
Mr Edwin W. Brooks 
Dr John G. Downing 
Mr Edward J. Dunn 



Mr Leon R. Eyges 
Dr Thomas J. Giblin 
Mr Edward B. Hanify 
Mrs Abraham £. Pinanski 
Mrs Alan Steinert 






iirl 



AWc 



and the following who had served a number of years were to be droppped from 
membership: 



Dr Morton S. Perk 
Mr John Griffin 
Mrs Robert Romans 



Hon. Jacob Lewiton 
Mr Samuel P. Sears 
Rt Rev. Msgr Cornelius T. H. Sherlock 



I 



I 



It was agreed that the final meeting for the 1950-51 Committee shoi^d be held 
at U p-mfon Monday, December 10, 1951 and that the new Committee should be 
called together early in January. 

The Director reported that it was planned to open Tyler Street on 
December 7th, if possible. It was agreed that the Libraiy ^^^^^^ .^^^^^^^^^ . 
Mayor to com^ to the opening ceremony. The Director was requested to find out 
when the Mayor can come and to infona the Trustees so that a definite opening 
date can be set. 

The matter of the date of the opening of the Open Shelf Department was 
discussed. It was suggested that it mi^t be opened on Thursday, December 27th, 
with opening of service to the public to take place on January 2nd, but it was 
the consensus of the meeting that the ceremoney of opening should take place on 
the same day as service to the public is begun, namely January 2nd. 

The Director reported that the second bookmobile is to be delivered 
and be in operation by December l5th. 

The matter of issuing non-resident cards was brought up again. The 
Director was requested to talk with the Mayor relative to the problem to as- 
certain whether there is further information to be learned that mi^t affect 
such a step before proceeding further. 

The Director stated that Mr McDonald had received word from the 
President of the Trustees of the Boston City Hospital that they agreed to 
Srproposed arrangement for hospital libraiy service. The Director was 
instructed to approach Dr Manary as to the setting up of the service. 

The Director stated that he has an appointment to see President Case 
of Boston University to explore the status of the purchase of the neighboring 
property in respect to the possibility of taking possession of it. 

The matter of the Mayor's cOTiing to a meeting of the Truf^^es to 
discuss the Library's problems was discussed. Father Lord ^tated that he 
did not believe that the Trustees were far enough along in their ^onsidera- 
tion of some of these problems, such as state aid, to talk to advantage with 
the Mayor at the present time. The matter was deferred. 

The Director brou^t to the attention of the Board the coming centennial 
observance of the Libraiy. He pointed out that for ^^^ /^^^^^tee^had 
different dates could be used, 1852 when the first report of the ^^IHI ^^, , 
been Csued and l85U when the Libraiy opened to the public. The Director stated 



I 



I 



I 



I 



T^lestions such as an adequate supply of books, l^^^f^J'^^^' 

appropriate centennial publications. 

After discussion, the Board agreed Infonnally that the celebration 
should run from November 1852 to May 185U. 

The Board took up the matter of the appointment of a business 
manager for the Library. 

Father Lord stated that the discussion at the present meeting 
brought out strongly the very great need for a '^^^^^f f^^^^i^g 
orderto free the Director for the many big projects that are dragging 
Song. He stated that of all the people «ho had ^^^"/'^feested^ 
?;«nM, X Moloney, in his opinion seemed to have most of the qualifioa- 
S's needed for theliverse'^job. Judge Donahue stated that he did^^^ 
^n^^irtpr that Mr Moloney had the oommerical experience that the individual 
sho^d Lv^ ^ B^ton stated that he agreed with Father Lord- sv^w 
:!;^1:^p^ted hi^ conversation with the Mayor relative to the matter. 

The President stated that he thou^t that the members of the 
Board shou^mSr^ Moloney person^ly -^.should do ^^i^^^^^'^^^ 
that action could be taken at the next meeting in the matter of appoim>- 
ment. h; Lggested that such interviews be personal ones. 

The members of the Board agreed to meet M^.«°l°"«y ^^^^^ 
next meeting and that a special meeting to consider the matter should 
be held at U«30 p.m. on November 26th. 



Dissolved: 




/f) ^^^rtXv.^*^ 



Clerk 






/O;^ 



1 



CO 

o 



1 



I 



t 




In Board of Trustees 
Friday, 26 November 0^51 



A special meeting of the Trustees of the Public Library as an administra- 
tive agency of the City of Boston was held in the Trustees Room at U:30 o'clock 

p.m. 

Present: Messrs Buxton, Donahue, Friedman, Lord and McDonald, Trustees; 
Mr Milton E. Lord, Director and Librarian; Mr John J, Connolly, Assistant to the 
Director and Chief Executive Officer; and Miss Elizabeth B. Brockunier, Assistant 
to the Director and Clerk of the Corporation. 

The President, Mr Friedman, in the chair. 

The Board took up the matter of the appointment of an individual to have 
charge of the Division of Business Operations and to assist the Director in 
connection with the many proposed activities to be undertaken in the near future 
such as fund raising, the centennial celebration of the Library, the furtherance 
of citizen group relationships with the Library, and the attainment of state aid. 

Following discussion of the candidate recommended by the Director, on 
motion made by Monsignor Lord and seconded by Judge Donahue it was 

VOTED: that Francis X. Moloney be appointed Assistant to the 

Director, in Charge of the Division of Business Operations, 
at a salary of $8o60. per annum ($l^h.59 per week), the 
appointment to be put into effect at the discretion of 
the Director. 

The Director reported on an informal talk he had had with President 
Harold C. Case of Boston University relative to the possibility of securing either 
partial or con^lete occupancy of the property to the rear of the Central Library 
building. He stated that President Case had indicated that space might be avail- 
able in the old medical building before the remainder of the property was vacated. 

The Clerk then called to the attention of the Board the method to be used 
by the City Treastirer in the disposition of certain bonds belonging to the General 
Investment Account, the sale of which had been authorized at the meeting of 
November 16. The Clerk was authorized to inform the City Treasurer that the afore- 
said bonds should be sold in one block to the hi^est bidder. 



Dissolved: 



V Clerk 



In Board of Trustees 
Friday, 7 December 1951 

A regular meeting of the Trustees of the Public Library as an administra- 
tive agency of the Oity of Boston was held in the Trustees Room at Us 00 o'clock 

p.m. 

Present: Messrs Buxton, Donahue, Friedman, Lord and McDonald, Trustees; 
Mr Milton E. Lord, Director and Librarian; Mr John J. Connolly, Assistant to the 
director and Chief Executive Officer; and Miss Elizabeth B. Brockunier, Assistant 
to the Director and Clerk of the Corporation. 



134 



1^5 



The President, Mr Fidedman, in the chair. 

During the month of November 1951, following s^roval by the Director and in 
accordance with the authority delegated to hin by the Trustees, expenditures for 
services and supplies were authorized as follows: 



Contractual Searvices 

Supplies k Materials 

Equipment 

Current Charges & Obligations 

Total 



i^l3,77h.26 

U,B20.77 
15,353.05 
1U,21Q.56 

$U8,158.6U 



I 



I 



During the month of November 1951, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 



General Appropriation 

Personal Service 

Contractual Service 

Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 

Total 
Gifts for Immediate Use 
Trust Funds Income 



$185,507.65 

U, 301. 93 

5,686.ia 

li;,636.65 

31.50 

95U.01 

$211,118.15 
$50.00 

$1,219.52 



• • 



^^ 



I 



For the month of November 1951, the Director made the following report on 
personnel: 

Resirnations — Marion F. Martin, Assistant, Professional Library Service, 
effective Hi November 1951 • 

— Patricia T. Halley, Assistant, Sub-Professional Library 

Service, effective 30 October 1951. 

Termination of Services 

— Katherine C. McGrath, Housekeeper, Mechanical Service, 

effective 21 November 1951. 

In accordance with the policy of the Board in the matter of signing payrolls, 
on motion duly made and seconded it was 

VOTED: that in accordance with the provisions of section 22 of chapter 3 
of the Revised Ordinances of 1925 Milton E. Lord, Director and 
Librarian, or upon his delegation John J. Connolly, Assistant to 
the Director, and Chief Executive Officer, or Elizabeth B. 
Brockunier, Assistant to the Director, and Clerk of the Corporation, 
be and hereby is authorized to sign the payrolls of the Library in 
representation of the Trustees for a period not to exceed four W3eks 
from 10 December 1951. 



I 



1 



I 



The Director reported the request of Mr Arthur W. ^^^^fl^'^^^^l^^^^ 
^ „ . ^ rZ. =r, oriri-itlnnal week's leave of absence in connection with his presewi 
?rirto E-Se, stftSg SS hfha^ notified Mr Heintzel^an that U.e additional 
leave had been approved. 

The Board then took up the matter of the '^^"''f^^^^i"" ^^°^l^ints*^°The 
Keeper of «- Books^ ^d Kditor of^icaUons^^^^^^ ^« 

Board was of the opinion that the salary ^^^^ yr^^^^ jt was further 

of PuKLicaUons. On motion duly made and seconded it was 

wiTpn. that the salary of Arthur W. Heintzelman, as Keeper of ^nts, 
VOTED. ^-J^^l^^f^^g;, $8060 - $9060 salary classification; a^ that 

the salary of Arthur W. Heintzelman be fixed at !t.ao60. as of 

January 1, .1952j 

"^ VOTED: that the salary of Zoltan Haraszti, f:^^f^.^^^^' 

and Editor of Publications, be placed in ^^e /"O??" ^^.^ 
salary classiXicationj and that the salary of Zoltan Haraszti 
be fixed at $8560. as of January 1, 1952. 

The Assistant to the Director and Chief ExecuUve Officer reported in the 

of public advertising for bids. 

On motion duly made and seconded xt was 

VOTED, that there be entered into without public advertising >^^^e 
VOTED. ^^^^^^^^ company, 216 Park Street, Medford, a contract for 
f^SshiS^^ installing two Trane Force-KLo Heaters in the 

:[Sr:n^ancth'all of thi Central 1;^^--^ ^ ^-^f i?^,^S T 
of One thousand two hundred and fifty doUars ($1,2^0.;. 

approved an extension of time to January 26, 1952. 

The Director reported concerning progress of negotiations for the PJ^^^^se 
•^I^^o^+hrE^le^on Square Branch Library stating that as soon as certain 

The Director reported in the matter of reallocation of oPf « i" ^^1°^"^'^ 

funds available. It was therefore agreed that f .n««*"f^°^„^^^f ^ '""^'' ^ 
olJ^dly, Decanber ll., at 3=30 p.m. to take action 111 the matter. 




t 




< 



The Director reported that he had been ^proached by Mrs Augustus Thorndike 
and Mrs ^arf^! men.'representing the Ivies' ^^'-^^^l^^/^'^^' ^^^It 
S the Massachusetts General Hospital, concerning provision of libraiy service oy 
^e Bostm P^li^ Liorary to the hospital. He stated that they had been interested 
S the se^el^at waT^ontemplated for the Boston City Hospital and tixat they had 
a^^ Z^l up with the adinistraUve officers of the Massachusetts General 
SS^Ital thTpo^ibility of provision of such a hospital library service on a con- 
tractual basis. 

The Director reported that the provision of library service to non-residents, 
insofar as its legal aspects were concerned, had been discussed with Mr William H. 
v»^ S the Law Deuartment. He indicated that the matter was to be looked into by 
t^fL^ S^^nrtSS it ^^d seem to be a legal possibility but that perras^on 
^ti^TSTZcd might be necessary to provide library service on a contractual 
basis. The Director stated that he was to have a subsequent conference with the 
Corporation Counsel and Mr Kerr. 

The Director reported the filing of a bill in the 19^2 session of the General 
Court of the Commonwealth to place the Boston PubUc Libr^ under the Metropolitan 
D^^rict Commission, the aforesaid bill having been filed by Representative Fhilip A. 
Tracey. 

Mr Buxton reported that, at the request of the President, he had conferred 
with the Director and Clerk concerning the possibility of ^^f ^^^^^^^^^^^^^^^^^^^ 
that must come before the Trustees for consideration. He stated tiiat he had made 
certain suggestions for siirplification, but that the major items recurring on the 
agendas which consumed much of the time of the Trustees were the awarding of con- 
tracts and promotional appointments of staff members. Mr Buxton ^^^f ^f^^^^^^f ^^^^^^ 
up to the amount of $^,000 rather than $2,000 might be awarded by the Director on the 
same terms as his present authority, and promotional appointments J^P.^^ ^^^, ^^^^;, ^ . 
of Deputy Supervisor rather than Second Assistant where appointment is to the highest 
of the top three candidates might be made by the Director. Action in the matter was 
deferred until the next meeting. 

The matter of holding meetings devoted entirely to the discussion of some of 
the pressing and iii9)ortant projects facing the Liorary was raised. It was agreed 
that such discussion meetings on the midnnonth meetings of the Trustees should be 
resumed, that the mid-Januaiy meeting should be devoted to the Centennial Anniversary 
of thfLitrary and to gifts and fund raising, and thct the mid-Februaiy meeting should 
be devoted to building expansion planning. 

Miscellaneous matters were then discussed, such as provision of branch li- 
brarv space in housing projects, possibly through legislative authorizations pro- 
vision of bookmobile service to housing projects; establishment of jml^g areaB 
in some of the older branch libraries; institution of traveling exhibits of library 
materials in the branch libraries; and formation of the programs for tiie series of 
lectures held in the Library. 

Dissolved: 



i 



U^l^fxtk-^ 



Clerk 



O 



I 



I 



I 



I 



In Board of Trustees 
Friday, lU December 19^1 



A regular meeting of the Trustees of the Public Library as an administrative 
agency of thfcity of Boston was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Buicton, Donahue, Friedman, Lord, ^^^^^^^f ^'Jf^f^^^^> 
Mr MiltorE. Lord, Director, and Librarian; Mr John J. Connolly, Assistant to the 
Dire^to?? aAd Chief Executive Officer; and Miss EUzabeth B. Brockunier, Assistant 
to the Director and Clerk of the Coiporation. 

The President, Mr Friedman, in the chair. 

The Director brought to the attention of the Board the very fine gift of 
the President of the Boaixi to the Library of a collection of rare editions and 

fine bindings. ^ ^ .4. 

On motion duly made and seconded it was 

VOTED- that the Trustees accept the gift to the Library by 
Mr Lee M, Friedman of a collection of rare books. 

and 

FURTHER 

VOTED: that there be sent to Mr Lee M. Friedman an expression 

of the gratitude of the Trustees of the Public Library 

for his generous gift to the Library. 

The President brought to the attention of the Board a communication from the Boston 
^blirSbr^^S^^ Benefit Association relative to the observance of its 
^venty-m^a^veL The Director was requested to confer with representa- 
tives of the Association in the matter. 

The Director reported that as a result of public advertising at 12 noon 
on December 12 bids for certain renovation and other work in the basement area 
Z^TofZ renovation of the front elevator of the Central ^^^^^^^^^^^ ^J^^ 
^L oLned and read. He stated that bids requested on the baacLS of (1) carrying 
^ouT^ Stlo^ of the renovation, (2) Alternate A, central charging records 
^a (3) AlterSte B, provision of pubUc toilet space, (U) Alternate G, renova- 
tion^of passenger elevator had been received as follows: 



Tassinari Contracting Corporation 
$1 Snow Hill Street 
Boston, Massachusetts 

DeStef ano Construction Conpany 
53 State Street 
Boston, Massachusetts 

Piper Brothers, Incorporated 
580 Massachusetts Avenue 
Cambridge, Massachusetts 



Base Alternate 
Bid A 

$60,500 $11^,000 



57,71ii 17,658 



58,337 1U,127 



Alternate 
B 

$2U,000 



27,000 



25,000 



Alternate 
C 

$2U,I4aU 



28,269 



29,925 



tas 



is^ 



Base 
Bid 



Alternate 

A 



Alternate 

B 



Alternate 
C 



$63,200 $15,038 



63,625 15,390 



63,935 16,160 



65,000 17,911; 



65, 1^40 7,578* 



67,50U 38,000 



69,900 20^000 



70,000 18,500 



75,299 U2,200 



$25,918 $25,639 



A. J. Martini Company 
2U8 Grove Street 
Medford, Massachusetts 

G, C, Temple Coirqpany 
729 Boylston Street 
Boston, Massachusetts 

Peabody Construction Co., Inc. 

27 Farragut Road 

South Boston, Massachusetts 

Potter -Horn, Incorporated 
1129 Statler Building 
Boston, Massachusetts 

F. C, Dolan ^ Sons, Inc. 

18 Aldworth Street 

Jamaica Plain, Massachusetts 

Margin Construction Cc8T5)any 
73 Leicester Street 
Brighton, Massachusetts 

Grant Construction Company 
168 School Street 
Somerville, Massachusetts 

Eugene R. Eisenberg, Incorporated 
30 Huntington Avenue 
Boston, Massachusetts 

Martin J. Kelly Gornpany 

75 Stedman Street 

Janaica Plain, Massachusetts 

* Does not include cost of the woric of sub-contractors, not responsive. 

The Director reported that the funds in hand would pennit the carrying 
throu^ of a combination of the alternate bids only. 

The Board requested that there be investigated the possibility of installa- 
tion of a new elevator with self -levelling mechanism rather than the renovation 
of the 50-year old equipment. 

On motion duly made and seconded it was 

VOTED: that there be awarded to Tassinari Contracting Corporation, 
57 aiow Hill Street, Boston, the lowest qualified bidder in 
the public bidding, for Alternate A (Central Charging Records) 
and Alternate B (Provision of Toilet Space), a contract for new 
quarters for Central Charging Records and for Rearrangement of 
Basement Space and Provision of Toilet Space therein at the 
Central Ubrary building as specii:ied in the contract, in a 
total amount of thirty-eight thousand dollars ($38,000.). 



U1;,715 



26,U85 



28,632 



13,228^ 



29,000 



28,U00 



29,500 



50,009 



26,770 



26,990 



30,288 



6,8565^ 



27,000 



31,200 



32,000 



No bid 



I 



1 






I 



I 



The Director reported furtlier concerning the prOfi,ress of the negotiations 
for the purchase of a site for the Egleston Square Branch Library, stating that 
the Law Department had indicated that in order to avoid delay during the process 
of clearing the title the Trustees could request the Board of Street Commissioners 
to take at once the property by process of eminent domain inasmuch as the price 
for purchase had been agreed upon. He stated that by this process the property 
could be in the hands of the Trustees by February. 

On motion duly made and seconded it was 

VOTED: that the Board of Street Commissioners of the City of Boston 

be requested to take by process of eminent domain the property 
situated on Columbus Avenue described as follows: 

Southwesterly by Columbus Avenue, one hundred sixty and no/lOU 
(160.00) feet; 

Northwesterly by other land of the grantor, one hundred fifty- 
five and 13/100 (155.13) feet; 

Northeasterly by land of Selma Foible, land of Charles and 
Demetra Vasilopoulas, land of Samuel and Beatrice G, Trotman, 
and land of Edward Wexler, one hundred fifty-nine and 9UA00 
(159.9U) feet; 

Southeasterly by land of The Roman Catholic Archbishop of 
Boston, one hundred fifty-nine and 21/100 (159.21) feet; 

Containing approximately twenty-five thousand one hundred 
thirty-seven (25.137) square feet. 

The Director was instructed to withhold the requested action until after 
the President will have had an opportunity to discuss the matter with the owner, 
Mr Kurth. 

The Board then took up consideration of steps that might be taken to 
simplify procedures tod to relieve the dockets of the Trustees' meetings. The 
Director presented the proposed form of vote for authorizing entering into con- 
tracts and for making promotional appointments. He presented an analysis of the 
contracts approved during the present year in which 12 of the 23 contracts had 
been for amounts less tiian $5,000. He proposed that in view of present increasing 
costs the limitation of authorization of contractB Hithout recourse to the goard 
for approval be raised to $5,000. 

On motion duly made and seconded it was 

VOTED: that Milton E. Lord, Director, and Librarian, or upon his dele- 
gation John J. Connolly, Assistant to the Director, and Chief 
Executive Officer, be and he hereby is authorized to enter into 
and to sign on behalf of the Corporation all contracts or other 
agreements up to $5,000. \diere the award is to the lowest bidder, 
in accordance with the current prescribed practices and require- 
ments of the City of Boston, said contracts or agreements to be 
reported to the Coiporation at its next regular business meeting. 

The Board then considered delegation of authority in connection with per- 
sonnel iirocedures in appointments. The Director submitted a form of vote dele- 
gating authority up to but not including Deputy Supervisor. Judge Donahue sugges- 
ted that this be changed so as to limit it to below Department Head and Branch 
Librarian. The Board concurred mth the proposed change. 

On motion duly made and seconded it was 





VOTED: that Milton £• Lord, Director and Librarian, or upon his dele- 
gation John J. Connolly, Assistant to the Director, and Chief 
Executive Officer, be and he hereby is authorized to act on 
behalf of the Corporation in the administration of the personnel 
procedures established by it for the appoinlanent of all officers 
and ert?)loyees of the Library up to but not including the level 
of Chief of Department and Branch Librarian, subject to the 
limitation that promotional appointments may be made under this 
authorization only when the appointment is given to the highest 
on the eligible list of candidates, and to fix the remuneration for 
all such officers and employees subject to the salary and wage 
scales as currently established by vote of the Corporation, said 
appointments and changes in remuneration to be reported to the 
Corporation at its next regular business meeting. 

The matter of the use of the Lecture Hall was brought to the attention of the 
Board. The Director stated that a list of some 1^0 events had been coii?)iled. The 
President stated that it was his view that the Ubrary should not be used for religious, 
racial, or political meetings. It was pointed out that Jewish Book Week and CathoUc 

BOO. .-. ■«i«--"-^feTgs-ttorrSffei'T^W!SsK!iiig 



I 



I 



Contractual Services 

Supplies & Materials 

Equipment 

Current Charges k Obligations 

TOTiO. 



$17,302.96 

629.13 

1,392.97 

2.020.U; 

$25,096.56 



During the month of December 1951, f oUowing approval by the Director and 
in accordance with the authority delegated to him by the Trustees, payment of 
bills was authorized to be charged as follows: 



o 



Library lectSfrS^Mffls^ ..«« ^^-^ -— , , . ^, - x .. 4. 

in use by the Library. Msgr Lord stated that it was his opinion that the statement 
on the request form was adequate and that he thought that the administration of the 
halls should be left to the administrative officers of the Library. The Board 
concurred. 

The Director stated that the borings on the premises adjacent to the Central 
Library were to be begun this present week and were to be reported on December 21. 



General Apparopriation 

Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 

TOTAL 



$225,706.25 

5,716.50 

3,877.05 

27,191.67 

203.75 

3s06i;.90 

$265,760.12 



Dissolved: 



^^/^M— ^ 



I 



I 



Clerk 



In Board of Trustees 
Friday, k January 1952 

A regular meeting of the Trustees of the Public Library as an administrative 
agency of the City of Boston was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Buxton, Donahue, Friedman, Lord and ffcDonald, Trustees; 
Mr Milton E. Lord, Director, and Librarian) Mr John J. Connolly, Assistant to the 
Director, and Chief Executive Officer; and Miss Elizabetli B. Brockunier, Assistant 
to the Director, and Cleric of the Corporation. 

The President, Mr Friedman, in the chair. 

During the month of December 1951, foUowing s^proval by the Director and 
in accordance witti the authority delegated to him by the Trustees, expenditures for 
semrices and supplies were authorized as follows: 



I 



I 



For the month of December 1951, the Director made the following report 
on personnel: 

Resignations — Mary F. Nagle, Assistant, Sub-Professional Library 

^ Service, effective 19 Decembar 1951 

Joan Eldracher Brown, Sewer, Binding Department Mechanical 

Service, effective 6 December 195l« 

Permane nt Appointments - (Mechanical Service) 

— John M. Avallone, Junior BuHding Custodian, effecUve 

13 December 1951; 
Lawrence P. Canny, Junior Building Custodian, effective 

13 December 19513 
Edward F. Clonan, Junior Building Custodian, effective 

21 December 19 51 J 
Raymond E. Leaiy, Junior Building Custodian, effective 

13 December 195l« 

Grade Increases in Remuneration - 

(Schedules A, B, & C as presented at meeting) 

In accordance with the policy of the Board in the matter of signing pay- 
rolls, on motion duly made and seconded, it was 

VOTED: that in accordance with the provisions of section 22 of 

chapter 3 of the Revised Ordinances of 1925 Milton E. Lord, 
Director, and Librarian, or iqpoa his delegation John J. 
Connolly, Assistant to the Director, and Chief Executive 
Officer, or Francis X. Moloney, As^stant to the Director, 
in Charge of Business Operations, or Elizabetii B. Brockunier, 
Assistant to the Director, and Clerk of the Corporation, be 
and hereby is authorized to sign the payrolls of the Library 
in representation of the Trustees for a period not to exceed 
four weeks from 7 January 1^52. 



142 



The Director reported the proposed re%ri8ion of legislation f ff^nf °^- 
tracts to enable the writing of contracts for the annual period °f/P^^^ ^ ^^"'^ 
March 31. that the Law Department, pending passage of the aforesaid legislation, 
hS indicated that it will approve extension of contracts from Decmber 31 throu^ 
M^ch 31 where there is no change in charge basis, and that such extension will be 
nSessary for the contracts with the H. B. Church IWck Service Compajjsr for trans- 
pOTtS of library books and mterials to the branch libraries and for the rental 
of the bookmobile* 

The Board approved the extension of the aforesaid contracts through March 31, 

1952. 

The Director submitted the preliminary report rendered by the Library* s en- 
gineers on the borings made on the prieraises to the rear of th^ Central library build; 
ing. He called attention to the fact that the report stated that a hard crust had 
been reached at thirty feet and that borings would probably not need to be carried 
deeper. The Board agreed to give further consideration to the report at the raid- 
month meeting of February when the Central Library building enlargement is to be 
discussed* 

The Director reported that provision diould be made for expenditures in 19^2 
pending passage of the 1952 City appropidation by the City Council. On motion duly 
made and seconded it was 



VOTED: 



that there be adopted as tentative budget allowances for the 
fiscal year beginning January 1, 1952, the figures set forth 
in the accompanying schedules based on the budget allowances 
for 1951: 



sdA 



1 Personal Services 

2 Contractual Services 

3 Supplies and Materials 

U Current Charges and Obligations 

5 Equipment 



$2,278,850. 
25U,962. 
265,830. 

59,659. 
65,896. 



VOTED: 



that Milton E. Lord, Director, and Librarian, or upon his dele- 
gation John .T, Connolly, Assistant to the Director, and Chief 
Executive Officer, or Francis X. Moloney, Assistant to the 
Director, in Charge of Business Operations, be and he hereliy is 
authorized to sign on behalf of the Corporation in approval of 
the payment of 821 vouchers or bills covering expenditures incur- 
red in terms of the tentative budget allowances for the fiscal 
year beginning January 1, 195? as approved by the Corporation by- 
its vote of January U, 195? and for vihich s^^propriations have 
been duly requested from the City of Boston for the said fiscal 
year, provided that liabilities incurred for regular enployees 
do not exceed in any one month the average monthly expenditure 
of the last three months of the preceding fiscal year, and that 
the total liabilities incurred do not exceed in any one month the 
sums spent for similar purposes during any one month of the pre- 
ceding fiscal year, said payments to be reported to the CorjKjration 
at its next regular business meeting for confirmation and s^proval. 




I 



1 



o 



I 



I 



I 



I 



Th« Director then submitted for the consideration of the Board certain 
The Director "'en suDmi include the followiJig additions: 

'^^"^T^^L'^nf IdSna for Ma^s'st^e^ Branch Library - $19,900, 
raSfitS^^osKor^S^rnfofLekly salary rat^^ 

%l - ^8 5?°. (3) re^^^l ^-Jg-^^oroS^^UonT^ gSnl^a^^ 
at Boston City Hospital - ifO,000, w cosi, "^ t" ,^. ^ ^ operation of 

Branch Ubraiy <m a. portion of year ^*f ^ " f ^°f ^^^l) ^o^ of operation of 
Neponset Branch Library on a whole year basis - '''^.OOO, ^6 cosx^o p 
Tyler Street Reading Room on a whole ye^ basis - ^^'^00, U sala^ m a 
to the Director, in Charge of Business Operations - $b,060, lUJ overlay cost; on 
to tne "t^*^^^' - certain workers in the mechanical service - !p21,223, t9; 
year basis for wafes °\'=erri!iJTr«^rpases for full-time and part-time workers 
overlay cost on .year bgis ^ or ^^^f ^,f^ J^^^seellaneous items -- for 
granted June 1, 1951 - ipliJ-,^JpvJ, ana wie xu-^t „,„+^ djo ),no. tiaintinff of branch 
installation of semi-automatic telephone dial system, $3,U00, paintxng ox r 
SbrSiesr$55,2305 library books (Reference and Research Collectxon), $15,000. 
On motion duly made and seconded \t was 

VOTED: that there be and hereby are increased the adopted budget 
estimates for 1952 as follows: 

lOQ. Personal Services from $2,278,850 to $2,1491,083 

210. Communications from $8,200 to $11,000 

26o! Repairs and Maintenance of Buildings and Structures 

from $39U,0O0 to mx9,2}0 
$93. Library books from $50,000 to {p65,OQO 

The Director reported that the Boani had not taken action to authorize 
the -e^y'l^int^Jssistant JO t^^^^^^^^^ ^sSef in*^:^^^^^^ 
L\1rt^::,°^ArsS?%rthTl^"rert^r-d1^^^^ B^-tive officer, and the CleHc 
'where such authority had been delegated. 

On motion duly made and seconded it was 

VOTED: that Milton E. Lord, Director, and Librari^, or upon his 

delegation John J. Connolly, Assistant to the Director, and 
Chief Executive Officer, or Francis X. Moloney, Assistant to 
the Director, In Charge of Business Operations, be and he 
hereby is authorized to enter into and to sign on behalf of 
the Corporation all contracts or other agreements up to 
$5,000 where the award is to the lowest bidder, m '>f^°'^^l 
with the current prescribed practices and requirements of the 
City of Boston, said contracts or agreements to be reported 
to the Corporation at its next regular business meeting; ** 

^ VOTED: that Milton E. Loirj, Director, and Librarian, ot "P"" hif 

delegation John J. Connolly, Assistant to the Dif °*°^»^*^ 
Chief Executive Officer, or Francis X. Moloney, Assistant to 
the Director, In Charge of Business Operations, be and he 
h^e^is authorized to act on behalf of the ^^rPf «*i°" ^^ 
the administration of the personnel procedures established by 
it for the appointment of all officers and enplcyees of the 
Libr^ u^ to but not including the level of Chief o« Dep«^. 
Jintlnd Branch Librarian, subject to the limitation tiiat 
OT^oWonal appointments Bay be made under this authorization 
X^en th?^^pointment is given to the highest on the eligible 
list of candidates, and to fix the remuneration for all such 
omc^s 2l employees subject to the salary and ^^ ^'^e' «» 
iZ^u^ estamied by vote of the CorporaUon, said app^t- 
ments and changes in remuneration to be reported to the Corpora- 
tion at its next regular business meetingj 

•» Rescirded at meeting of 6 June 19^2 aee page 182 this volume. 



144 



145 



^^ VOTED: that for the endorsement of checks to be deposited to the credit 

of the Library or to the Trustees of the Library, John J. Connolly, 
Assistant to the Director, or Francis X. Moloney, Assistant to the 
Director, or Elizabeth B. Brockunier, Cleiic of the Corporation, or 
Milton E. Lord, Director, in the order of theJr respective avail- 
ability be authorized to make the necessary endorsement on behalf 
of the Library or of the Trustees of the Library^ 

^^ VOTED: that, for the signing of checks drawn upon the petty cash checking 

accounts of the Library, Helen Schubarth, Auditor, Francis X. 
Moloney, Assistant to the Director, John J. Connolly, Assistant to 
the Director, or EUzabeth B. Brockunier, Cleric of the Corporation, 
in the order of their respective availabiUty, be authorized to sign 
checks: and that John J. Connolly, Assistant to the Director, 
Francis X. Moloney, Assistant to the Director, EUzabeth B. Brockunier, 
Clerk of the Corporation, or Milton E. Lord, Director, in the order 
of their respective availability be authorized to countersign checks, 
provided that in no instance does the same individual both sign and 
countersign checks. 

The President reported concerning the progress of the negotiations for the 
purchase of the site for the Egleston Square Branch Library, stating that transfer 
might be made the following week. 

The Director reported that an inspection visit to the Detroit and Wayne 
County library systems was being made by a member of the firm of architects ^o are 
to design the building. He submitted to the Board tlie general ^eciiicationa which 
had been xurnished to the architects. 

The President suggested that the Director make arrangements for the architects 
to meet with the Trustees to discuss building plans. 

Miscellaneous matters were then discussed. Installation of the new wall ex- 
hibition cases for the front entrance hall of the Central Library was discussed. The 
possibility of securing exhibition cases for branch libraries for the display of Li- 
brary materials was raised and it was agreed that provision of such cases should be 
investigated. The President discussed the inadequacy of the collection located in 
the History Department. Concerning the latter the Director stated that tnis was part 
of the re-allocation of space problem and would be discussed §t the next meeting. 



I 



I 



Dissolved: 



lb lil^CBAm^M^ 



Clerk 



In Board of Trustees 
Friday, 18 Januaiy 1952 

A regular meeting of the 'frustees of the Public Library as an administrative 
agency of the City of Boston was held in the Trustees Room at U:l5 o'clock p.m. 

Present: Messrs Buxton, Friedman, Lord, and McDonald, Trnstees; Mr Milton E, 
Lord, Director, and Librarianj Mr John J. Connolly, Assistant to the Director, and 
Chief Executive Officer^ Mr Francis X. Moloney, Assistant to the Director, In Charge 
of Business Operations, and Miss Elizabeth B. Brockunier, Assistant to the Director, 
and Clerk of the Corporation. 



50 

o 



I 



I 



I 



The President, Mr Friedman, in the chair. 



The President presented a letter from the Boston Public Lxbrary Hainten- 
ance Employees Local Union mi^ protesting the institution of payment by phe^- 
^S^M^oSr reported that arrangements for the cashing of checks by near-by banks 
^re^I?Lde and that the staff would be so notified. It was ^-geested that 
the advantages of the system be brought to the attention of the staff, both from 
the point of view of safety and modem accepted business practice. 

The Boari then turned to consideration of the celebration pro-am for toe 
CentenniS^of toe Library. The Director subnitted an outUne of a tentative pro- 
S^^Sing toe periS^from November 1952 - May 195U, toe anniversary of the 
S^ecSv^Sltes of the first report of the Trustees and the opening ^oj^ the le^- 
in^ of books. The several phases of the. program were toen discussed. It was sug- 
gelt^ toat^eater emphasis be placed on education and the Ubrary-s role as en- 
Schine and Supplementing the school, on toe field of music in recognition of 
Sst^^s^sition in toat field, and on the role of toe Ubraiy's work with labor, 
ms Sein^ one of the few Ubrakes that gives such attention to this field. 

The problem of financing the Celebration and the future programs of the 
Library w^e discussed. It was agreed that toere were three further campaigns 
enSe^ S thrprogr;m, namely (l) a campaign for funds to carry t trough a 
libr^ or^otion (2) a oampai^ to seek gifts for book funds (3) a campaign to 
^c^lS^S inSvidual gifts. It was agreed toat the first might come from a 
Sati^ su^h as the Ford Foundation, that toe second might be secured through 
usrofprofessional fu«J raisers, and toat toe toird would have to be accomplished 
probably by the efforts of toe Trustees or other interested citizens. 

The Board discussed the possibility of ^proach to to.e several major 
Foundations of the country. Mr McDonald was requested to make aPProaches to both 
torHearst Foundation and toe Ford Foundation. It was suggested that the Director 
Sso ISr^Hhe Ford Foundation and make an approach to *^« °^g« ^^^^ 
both on behalf of toe Boston Fublic Library in connection wito its Centennial 
Ob^r?^^^ its Director, and on behalf of toe International Federation of Li- 
br^A^ociSions, as its Vice President, in connection with toe suggested hold- 
in?If its con^ereJ«:e in toe United States in conjuncUon wito the Centennial Ob- 
servance. 

The names of several prominent individuals as possible donors of funds 
were suggested, namely: Joseph P. Kennedy, Alvin T. Fuller, and Bernard Baruch. 
mioSK^ission it was a^eed that it would be well to restrict the length 
of the Centennial Observance, possibly to March 1953 - May 19^U. 

The possibility of ttiere being brought up to date a history of the Boston 
Public Library as a publication for the Centennial was discussed. The name of 
S^uel mo^Horrison was suggested to write such a book. It ^as ^^ao sug^ted 
t^t Mr Buxton might well do a book on allusions to the Boston Public labr^ 
appearing in books. It was further suggested that the very iir5)ortant origin^ 
SpoS^of the Trustees of the Library should be featured in the observance, from 
the point of view of what the report had proposed, what had been done, and what 
the Library is now doing. 

It was agreed that a second meeting to discuss the Anniversary program 
should be held on the evening of February 15, foUowing an afternoon meeting on 
building plans. 



146 



I; 4-7 



The Director reported on the progress made in the preliminary planning of 
the enlargement of the Central Library building, stating that members oi ^^^ staff 
were engaged in a study of library needs and that as soon as the results of this 
^udy have been fomulated the next step will be to retain an architect to draft 
Dreolminary plans. He stated that he would make a detailed presentation in the 
matter at the mid^onth meeting in February scheduled to be devoted to a study of 
building enlargement plans. 

The Director reported in the matter of the acquisition of the site for the 
Egleston Square Branch Libraiy building, that the owner is arranging to discharge an 
attachment on the land after which the deed to the property can be executed, possibly 
in the early part of the following week. He reported further that the architects 
chosen for the building, Messrs Isidor Richmond and Carney Goldberg, are P^-f^f J° 
meet with the Trustees and to submit a report on the inspection visit to Detroit and 
Wayne County libraries made by Mr Goldberg. 

The Director was requested to make arrangements for Messrs Richmond and 
Goldberg to attend the meeting of the Board on February 1, 19,^2.^ 



I 



I 



General Appropriation 
Personal Service 
Contractual Services 
Supplies & Materials 
Books 
Current Charges & Obligations 

Equipment 

Total 



$199,063.75 

575. 8l4 

10,326.20 

1,2U1.21 

31.50 

2,566.93 

$213,b05.U3 



Dissolved: 



^^«:j^ /? /Si^tJL.^ 



Cleik 



o 

CM 



In Board of Trustees 
Friday, 1 February 1952 

A recnalar meeting of the Trustees of the Public Library as an administrative 
agency of the City of Boston was held in the Trustees Room at 300 o'clock p.m. 

Present: Messrs Buxton, Friedman, Lord, and McDonald^ Trustees; Mr Milton E. 
Lord, utiredtor, and Librarian; Mr John J. Connolly, Assistant to the Director, and 
Ciiifc^f Executive Officer; Mr Francis X. Moloney, Assistant to the Director, In Charge 
of Business Operations, and Miss EUzabeth B. Brockunier, Assistant to the Director, 
and Clerk of the Corporation. 

The President, Mr Friedman, in the chair. 

During the month of January 1952, following approval by the Director and in 
accordance with the autliority delegated to him by the Trustees, esqpenditures for ser- 
vices and supplies were authorized as follows: 



I 



I 



Contractual Services 
Supplies & Materials 
Equipment 

Current Charges & Obligations 

Total 



$lli,891.19 

2U,039.91 

3,96U.92 

1,913.8U 
$Ui4,0O9.bb 



During tlte month of January 1952, following approval by the lUrector and in 
accordance with the authority delegated to him by the Trustees, payment of bills was 
authorized to be charged as follows: 



I 



I 



For the month of January 1952, the Director made the following report 
on personnel: 

Retirements — M. Therese Cair^jbell, Cataloger, Cataloging and Classifi- 
cation Department for Reference and 
Research Division, January 31, 1952. 

In accordance with the policy of the Board in the matter of signing pay- 
rolls, on motion duly made and seconded it was 

VOTED: that, in accordance with the provisions of section 22 of 

chapter 3 of the Revised Ordinances of 1925 Milton E. Lord, 
Director, and Librarian, or upon his delegation John J. 
Connolly, Assistant to the Director, and Chief Executive 
Officer, or Francis X. Moloney, Assistant to tiie Director, In 
Charge of Business Operations, or Elizabeth B. Brockunier, 
Assistant to the Director, and Clerk of ihe Corporation, be 
and hereby is authorized to sign the payrolls of the Library 
in representation of the Trustees for a period not to exceed 
four weeks from U February 1952. 

The Director stated that the architects selected for the proposed Elgeston 
Square Branch Library, Messrs Isidor Richmond and Carney Goldberg, were ready to 
report on the inspection trip made by Mr Goldberg to the Detroit and Wayne County 
public libraiy systems at the request of the Trustees. 

Mr Richmond and Mr Goldberg then came before the Board. They discussed 
the type of building construction used in each of the two Ubraiy systems and 
stated that they would be ready to sutrdt for the Board's consideration two or 
three schemes for a building, with alternates for each in building materi^s used, 
with respective costs, approximately two weeks after receipt of a topographical 
plan, and would submit at that time also a calendar schedule to completion of the 
building. 

They were informed that the topographical plan would be furnished to them 
at once. They then withdrew. 

There then came before the Board representatives of the several enployee 
group organizations to make presentations concerning the institution of payment 
bv cheok as follows: 

Boston Public Libraiy Maintenance Bkig)loyees Local #13m 

Clifford L. Fay, President; Edwaard F. Lunny, Vice-President j 
and Mary T. Sands, Secretary. 



148 



149 



Boston PubUc Library Employees Benefit Ass ociation 

Albert L. Carpenter, President; Margaret D. Butler, Recording Secretary. 
Boston Public Library Professional Staff Association 

Eamon E. McDonoug^, President; Gerald L. Ball, Vice-President; Louis 
Poli shook. Treasurer, 

Amavets - Patrick 0. Murtagh, Vice Goinmanders Henry F. Barry, Trustee. 
Quarter Century Club - Ethel M. Hazlewood, Secretary. 

Mr Fay spoke on behalf of Local Union mih, pointing out the staff had been 
greatly inconvenienced by the change, particularly those working ni^ts, those not 
working Friday, and those working in branch libraries distant from banking facilities. 
He stated that Friday was a very inconvenient payday, especial3^ for the married em- 
ployees, because banks are closed on Saturdays. He concluded with the request of his 
organization that the Trustees revert to payment in cash. 

Mr Murtagh spoke on behalf of the Amavets, recording their opposition to pay- 
ment by check and calling attention to a reported statute relative to provision of 
time to state and municipal enq^loyees inconvenienced by their method of payment. 

Mr Carpenter in his presentation on behalf of the Employees Benefit Associa^ 
tion indicated that it would welcome return to cash payment. He also referred to a 
Massachusetts statute relative to methods of payment of salaries and was asked by 
the Board to provide to the Director the aforesaid statute reference. 

Mr McDonough stated that he was attending the present meeting at the request 
of the Executive Board of the Professional Staff Association which had not entered 
a protest. He called to the attention of the Board a poU on the subject of payment 
by check conducted in 19^0 by the Association. He stated that it was his interest 
to assemble factual evidence for reporting to his Association and that he hoped that 
the Trustees would be willing to answer a group of questions which he had brought for 
the purpose. The Board indicated that it was not prepared to answer formally the pro- 
posed questions. 

Miss Hazlewood peaking for the Quarter Century Club indicated that she had 
nothing further to add to the presentations made. 

Other representatives of the groups then spoke concerning the problems pre- 
sented by payment by check such as charges for cashing of checks in some instances 
^ere employees are distant from banking f acuities, lack of privacy where checks 
must be cashed in local stores or institutions, or hardship resulting when checks 
caimot be cashed before Saturday. 

The President then spoke, stating that the position of the Board was that it 
wished to have the ^stem of payment of check given a fair, honest, and unprejudiced 
trial, that the Trustees wished to do everything possible to facilitate the cashing 
of the checks, that there should be no difficulty in cashing checks of the City of 
Boston aljftost anyvAiere, and that any difficulties were to be brouj^t to the attention 
of the administration, that the Library is attempting to have the checks reach the em- 
ployees on Thursday and that it is hoped to have this arrangement in effect shortly, 
and that payment by check is the safer and modern method of doing business. 



I 



I 



I 



o 

CM 



I 



The question was raised as to vha,t period consUtuted a fair trial. The 
Director stated that the City Auditor had indicated that a fair trial period was 
one year. 

The President suggested that the Director prepare for the staff a further 
explanatory statement on the subject and that in it he request that difficulties 
encountered be brought to the attention of the Library. 

Mr McDonough again brought up the matter of the prepared questions he had 
presented. He was informed that a reply to them would be made, to be sent to him 

later. 

•flie representatives then withdrew. 

The meeting was then resumed. 

The Director read a communication from William V. Ward, President, Massachu- 
setts State Council, American Federation of State, County and Municipal Employees, 
under date of January 30, requesting a meeting with the Board in the matter of 
salaries for Library enployees in connection with the reclassification of City 
eiTTOloyees now in progress. The Director reported that he had been in communication 
with the Budget Commissioner and that further steps would be taken in tJie name of 
the Trustees at the time that His Honor Mayor John B. Hynes is to submit a supple- 
mentary budget to provide for reclassification increases for a large number of 
City en^loyees. It was agreed that the Director should send a communication to 
Mr Ward to this effect. 

The Assistant to the Director, and Cliief Executive Officer, reported that 
the contractor for the installation of music reproduction equipment in the Central 
Library and at Adams Street Branch Library, the Louis M. Herman Company, had re- 
quested an extension of time until March 26 to coir^lete his contract, that manu- 
facture of a specified item of equipment had been discontinued, and that further 
time was needed to obtain an acceptable substitute. 

The Board approved the extension of time requested, provided that the sub- 
stitute material is acceptable as to quality and price. 

The Assistant to the Director, In Charge of Business Operations, reported 
the request of the contractor for the repair of the Arcade Roof, Central Library 
building, Walter Curley & Son, for an extension of time to February 8 to complete 
his contract, because of delay caused by inclement weather. The extension was 
approved . 

The Assistant to the Director, In Charge of BusinessOperations, reported 
the request of the contractor for the removal of the skyli^t and installation of 
a new roof at the Nortii End Branch Library, the Tassinari Contracting CorporatiOTi, 
for an extension of time to February 10 to corplete his contract because of a 
delay in delivery of structural steel and precast concrete roof plank. The ex- 
tension was approved. 

The Assistant to the Director, In Charge of Business Operations, reported 
that at 12 noon, January 17, sealed proposals for the installation of tiie new wall 
exhibition cases. Central Library building, were opened and read as foUowss 



I 



I 



150 



151 



Vincent A. Brennan 
Ul Robers Avenue 
Lynn, Massachusetts 

Boston Showcase Coinpany 
1300 Tremont Street 
Roxbury, Massachusetts 

D. A, Rossano Construction Coirpany 

UOl Border Street 

East Boston, Massachusetts 



$5,925. 



6,352. 



7,U76, 



He reported that the lowest bidder was ineligible because he had failed to comply 
with the bid deposit requirements and that it was therefore being recoinmended that 
the contract be awarded to the Boston Showcase Coirpany, 
On motion duly made and seconded it was 

VOTED: that there be awarded to the Boston Showcase Company, 1300 Tremont 
Street, Roxbuiy, Massachusetts, the lowest responsible and eligible 
bidder in the public bidding for the installation of the new wall 
exhibition cases in the Central Librarj^ buildine, Copley Square, a 
contract in the total amount of Six thousand three hundred fifty- 
two dollars ($6,352.). 

The Assistant to the Director, In Charge of Business Operations, reported the 
request of the landlord of the Orient Heights Branch Library building for an increase 
in rent to $iiBOO per annum. He stated that this was the building for which the ren- 
tal was coir^ted on a formula using the 19U9 rental base of $i4,000, with increases 
above or below that amount reflecting increase or decrease in real estate taxes on 
the property. 

The President requested that the Assistant to the Director, In Charge of 
Business Operations, negotiate with the landlord on the basis of using the aforesaid 
formxila. 

The Assistant to the Director, and Chief Executive Officer, reported further 
in the matter of the proposed new elevator for the Central Library building, stating 
that the V/estin^ouse Company representatives had submitted an estjjnate of a price 
of approximately $25,500 for the elevator, with general construction work to cost an 
additional $15,000. 

Following discussion it was suggested ttiat general specifications for the 
elevator alone mi^t be drawn up for corpetitiire bidding purposes by the elevator 
coirpanies and that the general construction work in conjunction with its installa- 
tion be made ttie subject of a separate bid. 

The Director reported that the President and he had conferred since the pre- 
ceding meeting with His Honor the Mayor and the Budget Coiwdssioner in the matter of 
the budget estimates sulstdtted by the Ubrary. He reported that cuts had been made 
in the estimates, particularly in the accounts for the purchase of books and for re- 
pair and alteration work, but that the Mayor had been syi!?)athetic and had approved 
an appreciable amount of the increases requested in the aforesaid accounts, parti- 
cularly in reception of the Library's preparation for its coming centennial ob- 
servance. 



I 



I 



o 



I 



I 



Mr McDonald reported concerning a talk mth His Honor the Mayor in which 
the membership of the Examining Committee had been discussed. 

The Board approved the addition to the Examining Committee of the following 
individuals: John Griffin, Victor Jones, William Schofi^d. 



Dissolved: 



fj Cleik 



I 



i 



In Board of Trustees 
Friday, 15 February 1952 

A regular meeting of the Trustees of the Public Ubrary as an administrative 
agency of the City of Boston was held in the Trustees Hoom at 3:30 o'clock p.m. 

Present: Messrs Buxton, Friedman, Lord, and McDonald, Trustees; Mr Milton E. 
Lord, Director, and Librarian; Mr John J. Connolly, Assistant to the Director, and 
Chief Executive Officer; and Mr Francis X. Moloney, Assistant to the Director, In 
Charge of Business Operations. 

The President, Mr Friedman, in the chair. 

In accordance with tkie policy of the Board in the matter of signing payrolls, 
on motion duly made and seconded it was 

VOTED: that, subject to the approval of the Mayor, in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milton E. Lord, Director, and Librarian, or 
upon his delegation John J . Connolly, Assistant to the Director, 
and Chief Executive Officer, or Francis X. Moloney, Assistant 
■ to the Director, In Charge of Business Operations, or Elizabeth B. 
Brockunier, Assistant to the Director, and Clerk of the Corpora- 
tion, be and hereby is authorized to sign the payrolls of the 
Library in representation of the Trustees for a period not to 
exceed four weeks from 3 March 1952. 

The Director announced the retirement of Orlando G. Davis, Chief Librarian, 
Division of Home Reading and Community Services, to be eff ecUve as of March 1, 

1952. 

On motion duly made and seconded it was 

VOTED: that Orlando C. Da:vis be ^pointed Chief Librarian, Emeiitus, 

Division of Heme Reading & Ccanmunity Services, effective 1 March 
1952. 

It was suggested that there be spread upon the records a minute in appreciation of 
the service of Mr Davis in one of the high offices of the Library during the past 
seventeen years. The Director was asked to prepare a draft of such a minute for 
consideration at the next meeting. 

The Director brought to the attention of the Board the case of Chester A. 
S. Fazakas, Assistant, Fourth Step, who has been in the eii?)loy of the Library for 
the past fifty years. The Director stated that at the present time there is a 
vacancy in the position of First Assistant in the department in which Mr Fazakas 
is employed, but that Mr Fazakas has never during the period of his service met 



a2 



Qualifications for any promotion and that he has been infonned that he cannot be 
considered as a candidate for the position inasmuch as he has not met the mnojnum 
oualifications set. The Director reported that Mr Fazakas has retaj.ned the services 
of an attorney to represent him, that he had indicated that (using the Library's 
established appeal procedure) he will appeal the decision, and that the next step 
will be for Mr Faaakas to talk to the Director. 

The Director pointed out that in an appeal to the Trustees emphasis will 
doubtless be put on the fact that the erployment of Mr Fazakas in the Library oyer a 
period of fifty years was a sufficient qualification for appointment to the position 
in question. The Director brought to the attention of the Board the possibiUty of 
meeting such situations through payment upon con^^letion of fifty years of service of 
an additional bonuB to the amount of the salary differential heUieen promotional steps, 
namely, $200, although he did not necessarily recommend such a procedure. Following 
consideration, the proposal put forward by the Director was not adopted. 

The Director brought to the attention of the Board a communication from the 
City Council requesting that a conference be held in the matter of reconsideration of 
payment of eTTy>loyees of the Library by check. The Trustees requested the Director to 
reply to the commimication. 

The Director brought to the attention of the Board the matter of the questions 
concerning payment by check submitted by the President of the Boston Public Library ^ 
Professional Staff Association, Mr Eamon McDonoug^, at the hearing during the preceding 
meeting. The Trustees again considered the matter of a formal written reply and direc- 
ted that Mr McDonough be informed that the Trustees would not make such reply m view 
of the full discussion at the hearing. 

The Director brought to the attention of the Board a communication transmitted 
from the Mayor's Office concerning the complaint of Vincent A. Brennan, Ul Rogers Avenue, 
Lynn, in the matter of the award of the contract for the installation of exliibit cases 
in the front entrance hall of the Central Library building. The Director indicated that 
Mr Brennan had been notified of the rejection of his bid as a "not responsible" bid and 
stated that he would inform the Mayor's Office of the action taken by the Trustees in 
awarding the contract to the Boston Showcase Coirpany. 

The Assistant to the Director, and Chief ExecuUve Officer, reported further 
to the Board in the matter of securing bids for the installation of a new elevator in 
the Central Library building. He stated that furtlier consideration of the problem since 
the decision taken at the preceding meeting to request separate bids on furnishing of 
the elevator and on additional work necessary had led to the belief that difficulties 
might ensue in the orderly progress of work by two contractors wrking independently 
on essentially the same project. He recommended therefore that specifications be 
drawn with an elevator corpar^ to seirve as the general contractor for the entire work . 
The Board approved the recommendation with the proviso that the architects' commission 
was to apply only to that portion of the work outside the furnishing of the elevator. 

The Assistant to the Director, In Charge of Business Operations, reported in 
the matter of progress of the renovation of quarters for the installation in the Cen- 
tral Library of new central charging records and new public toilets that, upon removal 
of bookcases and equipment in a portion of the area, holes in the floor and ceiling 
and openings and chases in the walls had been fou^d. He reported that an inspector 
from the Buildings Department had refused to permit the work to proceed until these 
openings were sealed and that tliis work would cost an additional $87$. 



153 



I 



I 



I 



I 



CO 

O 

UJ 



I 



I 



He pointed out further that certain pipes in the basement must be re- 
located in order to permit the lowering of the elevator to the basement level 
and the installation of the new basement public toilets, that it was believed 
that a saving could be effected by doing this work in conjunction with the 
present contract rather than with the elevator contract, and that he was there- 
fore recommending that an extra order be issued for this work in the amount of 

$995. 

The Assistant to the Director, In Charge of Business Operations, reported 
that the contract of D. A. Rosano Construction Conpany, Inc. for the new storm 
doors at the Blagden Street entrance of the Central Library building had ejq^ired 
on February 7, 19^2, that the contractor had been delayed in conpleting the con- 
tract due to a delay in the delivery of the hardware and that he therefore re- 
quested an extension of the contract to March 10, 1952 . The Board approved ex- 
tension of the contract. 

The Director reported concerning the progress in the matter of the plans 
for the new Egleston Square Branch Library, stating that he was to confer with the 
arcidtects the following week and that it was expected that revised plans would be 
ready for consideration at the next businessjaeeting of the Board. 

Dissolved: 



In Board of Trustees 
Tuesday, 26 February 1952 




ferk pro tern 



A special meeting of the Trustees of the Public Library as an administrative 
agency of the City of Boston was held in the Trustees Room on Tuesday, February 26, 
at h o'clock p.m. 

Present: Messrs Buxton, Friedman, Lord, and McDonald. Also Mrs Ada A. 
Andelman. 

The President, Mr Friedman, in the chair. 

The Director stated that Messrs Isidor Richmond and Carney Goldberg were 
ready to come before the Board to discuss the tentative plans drawn by them for 
the Eglestcn Square Branch Library building. 

Messrs Richmond and Goldberg th^ came before the Board and made a presen- 
tation on the basis of two designs, one covering a ground area of 63OO sq. ft. and 
the other covering an area of 5,000 sq. ft, both building designs being of the same 
width but with variation in front and rear depths. Mr Richmond stated that estimates 
on building costs had been secured, that to build the larger plan would cost .p95,30U, 
the smaller plan, including elimination of air conditioning, $77,200, and the smaller 
with further eliminaUon of asphalt tile and bam painting, $7U,900. 

It was pointed out to Messrs Richmond and Goldberg that it would be very 
difficult to house all the activities as well as the books in the smaller plan, 
even though the cut in area had been apportioned to both public and staff quarters. 
He was asked as to the possibility through public advertising for bids of securing 
a lower estimate for building the larger area plan. 



154 



155 



Mr Richmond suggested as a procedure that on the basis of the larger plan 
advertise for bids with alternates of air conditioning, brick facing, and asphalt 
Ule, costs to be submitted on the basis of using U" brick and 8" cinder blocl^ or 
of using painted and waterproofed 12" cinder block. 

Mr Richmond was asked concerning the type of heating to be used. He stated 
that the plans called for the split system, using partly air blown through ducts 
and partly radiation. 

The matter of what should be done with the barn was then raised. Mr Richmond 
stated that they had inspected the barn, that it has pleasing lines, that it was 
built after the Civil War and is a sound structure with no rot, no sagging be jms, - 
and a slate roof, and that it could be used for approxajnateOy five months in the year 
for programs that are pertinent to the library, such as meetings and exhibitions. 
He pointed out that it is a screen for the unattractive rear view of tenements on 
the other street and that little expense other than the item for painting the ex- 
terior ($1,000.) would be involved in putting it into condition. He stated that 
the interior would need only some lights and a cleaning by a firm that cleans by 
sandblasting. 

Mr Buxton summed up the discussion with the statement that it seemed that 
the think to do was to advertise for bids for the larger plan with alternates. 

Mr Richmond indicated that the only loss in this procedure would be the 
expense of re-doing architectural plans and the resultant delaj^. 

The question of the size of even the larger plan submitted being adequate 
was raised by the Director. He pointed out that Adams Street had now become the 
second in the branch library system in point of circulation, that it was evident 
that it was none too large, that in it there was not too much room for the young 
adults and that it was even questionable about the children. He stated that this 
increased circulation does not result from the taking away circulation from the 
Neponset Branch Library because the circulation there has also increased. 

In the matter of the air conditioning and heating Mr Richmond reported that 
the plan submitted made provision for the use of the same ducts for both the air 
conditioning and heating. 

Mrs Andelman was asked for comments. She stated that the smal l er building 
plan subndtted was smaller than any of the other branch Ubrary buildir^s in the system. 

MBgr Lord stated that he thought that in face of this statement the Board 
certainly would not want to build a branch library that was smaller than anjr of the 
rest of tte library buildings. 

The matter of the type of brick to be used was raised. Mr Richmond indicated 
that the estimates submitted had been based on using sandstruck brick, but that 
this brick (red) would be painted. 

•nie DossibiUty of adding a jog to the rear of the building to house a 
lecture hall was discussed. It was indicated that a 20» X 30» hall would add at 
lease $9,000. to the cost. 

Msgr Lord indicated that in view of the fact that the Trustees do not have 
money enough for the larger building this would have to be eliminated. 



I 



I 



CO 

o 



I 



I 



I 



I 



The iDirector pointed out that the problem of interior arrangement would 
reouire ^^S^^ble ItiSyfthat there would be great difficulty in housing the 
sSr^okS wanted and still having space for the public. He pointed out 
li^th^ th^t the lecture hall would have to be used as a readxng rocn ^^^S^^ 
aZ that this posed the problem of what group it should be used for, and that 
^A it was in use as a lecture hall there would be no access to its book shelves. 

Thf. architects withdrew after making arrangements to confer on February 27 
witJ. t Jl W's offi^rs concerning revision of interior plans following which 
Sley we^e to sSmit further plans at the first meeting of the Board in March. 

The Director was asked to comment. He pointed out that considerable work 
would have to be done with the architects in the matter of evolving a satisfactory 
interior arrangement for library activities. 

The Assistant to the Director, In Charge of Business Operations brought 
to the attention ofthe Board that, if the ft-ustees intended to renew their lease 
o? IZ quarters housing the South ^ston Branch Lit^ary ^^ option to renew t^ 
lease vmder the same conditions must be exercised before M^rch 1, 1952. He re- 
p^rSd" the landlord had failed to provide hot water but ^^fo^ ^^e 
questions oe raised in conjunction with the exercisiiig of the opUon, the Library 
might face becoming a tenant-at-will. 

It was agreed that the option should be exercised, but that the ratter 
should be investigated before another year inasmuch as this is the area vAieve 
the Trustees hope to build their next building. 

The Director reported in the matter of the biU before the Legislature 
to Dlace the Boston PubUo Library under the Metropolitan District Commission 
that 1^ mUa^ H. Kerr of the L^ Department had advised that the labraiy take 
no action in the matter. 



Dissolved: 




l0UftJiA4MA4A/ 



Clerk 



In Board of Trustees 
Friday, 21 March 1952 

A regular m*=*eting of the Trustees of the Public Library as an administra- 
tive age^y Ke 6iS^of Boston was held in the Trustees Room at 300 o«clock 
p.m. 

p..«=«„+. Massra Buxton. Friedman, Lord, and McDonald, Trustees} Mr Milton 
K Lori ^^L ^ Lib^^; Mr John' J. Coinolly, Assistant to the Director, 
1. nJ^'*>^^S^™^ficer- Mr Francis X. Moloney, Assistant to the Director, 
S'cKe S BSss'SeraU^sf and Miss EllzaSlh B. Brockunier, Assistant to 
the Director ar^i Clerk of the CorporaUon. 

The President, Mr Friedman, in the chair. 

During the month of February 1952, following fPP^f ^.^^^^^^f^^^^f^ 
in accordance with the authority delegated to him by the Trustees, expenditures 
for services and supplies were authorized as follows: 



156 




Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 

TOTAL 



$191,27^a3 
6,125. 7U 

59,155*25 
11,808.01 

656. 8U 
$280,165.71 



I 



During the month of February 1952, following approval 1^ the Director and in 
accordance with the authority delegated to him by the Trustees, payment of bills was 
authorized to be charged as follows: 



I 



General Appropriation 
Personal Service 
Contractual Services 
Supplies & Materials 
Books 

Current Charges k Obligations 
Equipment 

TOTAL 



$191,275.13 
ii,68U.0U 

13,163.1U 

32,233.10 

192. 8U 

1,193.80 

$2U2,7U2.05 



For the month of February 1952, the Director made the following report on 
personnel: 

Retirements: — Orlando C. Davis, Chief Librarian, Division of Home Reading 

arrf Community Services, February Z9, 1952. 
George H. Earley, Job Pressman, Printing Department, Division 

of Business Operations, February 29, 1952. 

Resignations: — Phyllis H. Falvey, Assistant, Director's Office, 

February 28, 1952. 
Hazel R. Johnston, Children's Librarian, Allston Branch Li- 
brary, Febrtiary 26, 1952. 

Grade Increases in Salary: 

Schedules D and E as presented to Board 

In accordance with the policy of the Board in the matter of signing payrolls, 
on motion duly made and seconded it was 

VOTED: that, subject to the approval of the Mayor, in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milton E, Lurd, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Francis X. Moloney, Assistant 
to the Director, In Charge of Business Operations, or Elizabeth B. 
Brockunier, Assistant to the Director and Clerk of the Corporation, 
be and hereby is authorized to sign the payrolls of the Library in 
representation of the Trustees for a period not to exceed four 
weeks from 31 March 1952. 



o 



I 



I 



I 



I 



The Director brought to the attention of the Board the natter of making 
available grants to erployees toward the expense of attendance at llie annual 
m^iS of the Ainerica^ llbraiy Association, stating that it had been the policy 
"rtKardlo make five grSbe in the amount of $100. each annually, the re- 
cipients to be selected W a committee from the staff. On motion duly made and 
seconded it was 

VOTED: that there be and hereby is authorized payment of grants in 

the amount of $100. each to not more than five en?)loyees, such 
payment to be used toward the expense of attendance at the annual 
conference of the American Library Association, to be held in 
New York City, June 29 - July 5, 1952. 

The Director stated that it had been the policy of the Board to award 
four scholarships, to be paid from the income of trust funds, to menbers of the 
staff selected by a committee chosen from the staff, such scholarships to be 
us^ t^waS the expense of attendance at a library school, ^^oard approved «^^ 
penditure from the income of trust funds of an amount up to $U00. to be used for 
up to^^ scholarships to be awarded to members of the staff for Ubrary school 
study. 

The Director reported briefly on a conference held on Februaiy 29 between 
Mr William V. Ward, President, Massachusetts State Council, American Federation of 
Ita^f C^t^, SS^Municipal Employees, members of Boston Public Library Mainten- 
ance anpl^ee^ Local Union #131ii, and representatives of ^ ^ W xn t^e matter 
of vac^ion earnings and sick leave policies of the Library. He stated that the 
SnlorhS requested that a sick leave of two weeks be established entirely separate 
from vacation earnings and t^at the irv^reased vacation aUowance of ^^^^^^^- 
ted at the expiration of five and ten years of service be available, immediately 
imon completion of such service and not governed by the current vacation-earning 
period. The Director was requested to prepare for the consideration of the Board 
at its next meeting a detailed study of the present practice, the practice suggested 
by the Union, and the practice in other City Departments. 

The Director presented for the consideration of the Board recommendations 
for aupointments of five Branch Librarians with reassignment of four other Branch 
Librarians, two Assistants-in-Charge, a Readers Adviser for Children (change in 
position without promotion), a Readers Adviser for Young Adults, a Readme Adviser 
for Adults (change in wording of title only), a Bookmobile Librarian, and a Chief 

of Exhibits Office. 

Following discussion, on motion duly made and seconded x% was 

that Catherine P. Loughman be appointed Branch Libr arian, Uphams 
Comer Branch Library, in the Division of Home Reading and Com- 
munity Services, at $U660 per annum ($89.38 per week) effective 
April 2, 1952. 

that Gladys R. White be appointed Branch Librarian, Codman Square 
Branc h Libraiy, in the Division of Home Reading and Community 
Services, at ^560 per annum ($87.U7 per week) effective April 2, 
1952. 

that Margaret A. Morgan be appointed Branch Libr arian. Connolly 
Branch Library, in the Division of Home Reading and Coimnunity 
Services, at $11660 per annum ($89.38 per week) effective April 2, 
1952. 



VOTED: 



AND 
VOTED: 



AND 
VOTED: 



158 



159 



AND 
VOTED: 



AND 
VOTED: 



AND 
VOTED: 



AND 
VOTED: 



AND 
VOTED: 



AND 
VOTED: 



AND 
VOTED: 



AND 
VOTED: 



AND 
VOTED: 

AND 
VOTED: 

AND 
VOTED: 

AND 
VOTED: 



AND 
VOTED: 



that Evelyn Lew be appointed Branch Librarian, E^lest on Square 
Br^f LiS^ai^in the Division of Hot^ Reading and Communxty 
Scesrani ;360 per annum ($83.63 per week) effective Aprxl 2, 

1952. 

that Maroorie A. Obenauer be appointed Branch Lit>rarian; HU, 
PI o^Qflnt Branch Library, in the Division of Home Reading and 
£^^^52|^S^^|l,l60 per ann^un ($79.79 per week) effective 

April 2, 1952. 

that Marv L. Oilman be appointed Branch Librarian, City PoJJit 
^ch1Ibr;ry' 1n the ^vision of tlome Reading and CoMaunity ber- 
vices, at ^iaio per annum ($79.79 per week) effective April 2, 19,^2. 

that Eleanora N, Chaplik be appointed Branch Librarian, ^ashin^on 
V ma.e Branch Library , in the Division of Home ^^^fS and Com- 
i 4ity Services, at '^ W per annum ($79-79 per week) effective 
April 2, 1952. 

that EUnor E. Day be appointed Branch Librar ian, Dorchester Branch 
SS^ in ^e I^visi^ of Home Reading and Corr^unity Services, at 
• $116q p er annum ($79.79 per week) effective April 2, 1952. 

that Anne F. Coleman be appointed Branch Librarian, Jeffries Point 
BrLch Library , in the Division of Mo.^ Reading and Comm^ ^er- 
^ ' ces, ai $l4l6 per annum ($79.79 per week) effective April ^, 
1952. 

that Madalene D. Holt be appointed Assistant-in-^harge , Neponset 
Branch Library, in the Division of Home Reading and Community 
Services, at |U l60 per annum ($79.79 per week) effective April 2, 
1952. 

that Jeannette A. Pepin be appointed Assistant-in-^harge, Tyler 
Street Reading Room , in the Division of Home Heading ana uommunity 
^ervices^at lUbU per annum ($79.79 per week) effective April 2, 
1952. 

that A. Virginia Haviland be ^pointed Readers Adviser for Children 
at $U560 per annum ($87.iA7 per week) effective Aprol 2, 1952. 

that Pauline Wlnnick be appointed Readers Advi ser for Youn^ Adults 
at $U160 per annum ($79.79 per week) effective April 2, 1952. 

that Louisa S. Metcalf be appointed Readers Advi ser for Adults, 
at $U360 per annum ($83.63 per week) effective April 2, 1952. 

that Julia L, Miller be appointed Bookmobile Librarian in the Di- 
vision of Horr^ Reading and Community Services, at WI6O per annum 
($79.79 per week) effective April 2, 1952. 

that Thomas J. Manning be ^pointed Chief, Exhibits Office, at 
$la60 per annum ($79.79 per week) effective April 2, 1952. 



I 



I 



I 



I 



O 



I 



I 



The Director then reported that he had made promotional sppointjnents in 
accordance with the authority delegated to him as follows: 



Division of Home Reading and Community Services : 
Helen F, Hirson Extension Librarian 



Iphigenia L. FilHos 



Harry Andrews 



Laurelle W. Cole 



Mary L. Dennison 



Dorothy J. Flood 



Ollie J. Partridge 



Duilia Capobianco 



Etta Kessell 



Children's Librarian 



First Assistant 



First Assistant 



First Assistant 



First Assistant 



First Assistant 



Second Assistant 



Second Assistant 



Division of Reference and Research Services; 



Edward X. Casey 



Vanda B, Cariani 



Eamon E. McDonough 



Winifred F. Root 



Cataloger & Classifier 
Cataloging & Classifi- 
cation Department 

First Assistant Science & 
Technology Department 

First Assistant General 
Reference Department 

Reference Assistant Kirstein 
Business Branch 



Division of Business Operationaj 
Henry F. Barry 



Second Assistant Book Prepa- 
ration Department 



from $3560. (68.29) 
to $3969. (75.96) 

ftom $3960. (68.29) 
to $3960. (75.96) 

from $3760. (72.12) 
to $3960. (75.96) 

fi-om $3760. (72.12) 
to $3960. (75.96) 

from $3760. (72.12) 
to $3960. (75.96) 

from $3760. (72.12) 
to $3960. (75.96) 

from $3760. (72.12) 
to $3960. (75.96) 

from $3560. (68.29) 
to $3760. (72.12) 

from $3560. (68.29) 
to $3760. (72.12) 



from $3560. (68.29) 
to $3960. (75.96) 



from $356Q. (68.29) 
to $3960. (75.96) 

fron $3760. (72.12) 
to $3960. (75*96) 

from $3560. (68.29) 
to $3760. (72.12) 



from $3560. (68.29) 
to $3760. (72.12) 



f6Q 



let 



The Director stated that a request from Chester A. S. Fazakas, Assistant, 
hth Step, for a hearing in the matter of his appeal from the decision that he was 
ineligible for the position of First Assistant, Branch Issue Department, had been 
received by the President subsequent tc the announcement of an appointment to tiie 
posiUon in question. It was agreed that the Board would hear Mr Fazakas and that 
the President should so notify him. 

The Director reported that he would submit at the next meeting a draft of 
a minute of the services of Orlando C. Davis, Chief Librarian, Emeritus, of the 
Division of Home Reading and Community Services. 

The Director stated tiiat the architects for the Egleston Square Branch Library 
were ready to present their revised plans for the building, Messrs Isidor Richmond 
and Carney Goldberg then came before the Board and discussed plans for the interior 
of the branch library building as revised in consultation with representatives of the 
Library. It was pointed out that even with the revised plans the appropriation avail- 
able for the Egleston Square Branch Liorary was not sufficient to cover both the 
building and the necessary furnishings. The Director was requested to consult mth 
the Budget Commissioner concerning the procedure to be followed in obtaining additional 
funds for provision of furniture. 

On motion duly made and seconded it was 

VOTED: that the Director be and hereby is authorized to approve the 

building plans for the Egleston Square Branch Library submitted 
to this meeting by Messrs Isidor Richmond and Carney Goldberg. 

The Assistant to the Director, In Charge of Business Operations, then reported 
on pending agreements and contracts. He stated that legislation now provided for 
the writing of contracts where advisable for the period April 1 through the following 
March 31, so as to provide for contract service in terms of available appropriation 

use. 

On motion duly made and seconded it was 



AND 
VOTED: 



I 



I 



AND 
VOTED: 



CO 

o 



I 



I 



VOTED: 



AND 
VOTED! 



AND 
VOTED: 



that there be entered into with the General Alarm Corporation, 
89 Board Street, Boston, a service agreement for the period of 
April 1, 19^2 through March 31, 195^3 for a combination watchman 
recording and fire alarm Esystem, at an annual service rental in 
the amount of one thousand ninety dollars ($1,090.). 

that there be entered into with the New England Deposit Library, 
135 Western Avenue, Allston, an agreement for the rental for the 
period April 1, 19^2 through March 31, 19^3 of storage space 
therein for books and other libraiy materials belonging to the 
Boston Public Library, in accordance with the rates for storage 
space formally adopted by the governing board of said New England 
Deposit Library. 

that there be entered into with Messrs Ames, Child and Graves, 
50 Beacon Street, Boston, a contract for architectural services 
in the year 19^2, the total fee thus charged to be subject to 
the terms, agreen^nts and conditions set forth in said contract. 



I 



I 



that there be awarded without public advertising to the 
H. B. Church Truck Service Company, 26 Reading Street, 
Roxbury, Massachusetts a contract for providing Bookmobile 
service, using two Bookmobiles built to specifications 
provided by the Library, for the period April 1, 1952 
through March 31, 1953, at the rate per Bookmobile of two 
hundred dollars ($200.00) per week (Monday through Friday), 
plus two dollars and twenty-five cents ($2.25) for each 
hour beyond forty (Uo) hours in any one week (Monday through 
Friday), and for all hours worked on Saturday at the rate 
of eighty-five cents ($.85) per hour for the first four (4) 
hours and two dollars and twenty-five cents ($2.25) per hour 
for all hours worked thereafter. 

that there be awarded without public advertising to the 
H. B. Church Truck Service Company, 26 Reading Street, Roxbury, 
Massachusetts, a contract for the transportation of books and 
other materials between the central library and the branch li- 
braries for the period April 1, 1952 through March 31, 1953, 
at the rate of one hundred ten dollars (ipllO.OO) per truck for 
two (2) trucks, plus an overall charge of ten dollars ($10.00) 
per week for handling cash, plus two dollars and fifty cents 
($2.50) per hour per truck for all hours trucks are used beyond 
eight (8) hours in any working day, and for a third (3d) or 
more additional trucks as required at the rate of three dollars 
($3,00) per hour per truck with a minimum charge of four (U) 
hours per truck, and at the rate of three dollars and forty- 
five cents ($3.u5) for use of such third or more trucks beyond 
eight hours in any woiicing day. 

that the Trustees of the Public Library of the City of Boston 
acting in the name of and for the City of Boston do hereby 
accept the aforesaid instrument of lease by and between the 
WOODSIDE REALTY CORP. and the CITY OF BOSTON of the premises, 
street floor and cellar space, situated at 18 Barnes Avenue, 
East Boston, Massachusetts, subject to the rental, terms, option, 
agreements, conditions and covenants set forth in said in- 
strument of lease; and it was further 

that Lee M. Friedman, President of the Board of Trustees of the 
Public Library of the City of Boston, be and he hereby is 
authorized and directed in the name and behalf of the Trustees 
of the Public Library of the City of Boston to execute said in- 
strument of lease in quadruplicate. 

The Assistant to the Director, In Charge of Business Operations, brought to 
■ttie attention of the Board that it had been necessary to authorize the contractor 
for the installation of central charging records and basement toilets to perform 
certain work after library hours in connecting a new pneumatic tube system duct 
with the existing duct in order not to interrupt library service to the public. 
The Board approved an extra order to the contract of Tassinari Contracting Corpora- 
tion for i^he aforesaid work in the amount of $225. 



AND 
VOTED: 



VOTED: 



162 



I 



THe Assistant to the ^-tor^„f ^rat^rs'rt^rr/^^S/hl^r 
the request of the contractor "J^^^f^Hf ^o^rLt b^ause of non^eUvery of 
I'^^r^'VJ'^^^^^^Zrr^T^'^^llr^^ - extension of contract fro. 
IpSn to May 1 for the Trask Heating Conpany. 

The Director reported ^^t representatives °^^t//rtheToSnStSo? 
had proposed provision of excellent ^^^"''^^i^^^f^roj^ris to care for 8,000 people, 
to be erected in South Boston, 1Jiat this ft°^^"e prcg Director 

but that its location does not P«>'^^«^J°"te^^r^S^ residents of the Ros- 
called attention to *«. i™=;;f^^eP^^^''"i^Sl^ those of the present U- 
lindale area for provision of ^«*^^„f ^'"^^^^^^eed that the Director should as- 
brary housed in **>-"l''^°f ^.^ifi^'a deflSte'^^Ldt^ent for the present on the 
TarTo? ^ l^^f^'^e ^ZfTll south Boston housing pro.eot. 

rS:; ilr'^^^^^toll^^^^^^^^^^ -- rry and 

expiration of the contract. He P0^*^°^* notification does not ^ford time to 

On motion duly made and seconded, it was 

!^PPed tte neriod of one month and where no change ^noontTjct 
;Sce is iSed, such extension to be reported at the next 
business meeting. 

X A 4.v,o-i- ,^+v. +hP increased cost of purchases the Library 
The Director reported that vnth the ^^^^^^ :;^ / ^^j,j^ the present 

creased by the amourrb of $500. 

On motion duly made and seconded it was 

^ ^^ 4.4. «ooi, ,.>.or>Vnna account established from City Appro- 
VOTED: that the petty ^^^^^^^^^iT^rlount of five hundred dollars 
W^m.T, fl^n mt^en hrd^dollars ($l5oO.) to two thousand 
dollars ($2000.). 

The Director brought to the attention of the Board the ^"S^^f i°" °^."f ""^^^"^ 
th»t the^d S^ Bol?^ Chamber of Comerce be enlisted in 'r°'^=f ^.r^f ^^ ^ 
S^^^c^wS! Mr McDonald then reported briefly concerning the i-atter. 



I 



?0 

o 



I 



I 



I 



163 

The President suggested that Mr McDonald together with the Director be 
authorized to approach the Chamber of Conmerce in the matter of the appointment 
of a committee on the centennial. The Board was of the opinion that a further 
meeting for purposes of discussing the proposed program for the centennial 
should be held, preferably prior to the approach to be made to outside organiza- 
tions and individuals. It was agreed that a meeting to be devoted to a ^scussion 
of the centennial program should be held in the evening foUowing the ne^ct regular 
business meeting to be held on April k at 3:30 p.m., with supper m the Coifee 
Shop between meetings. 

Miscellaneous matters were then discussed, such as the possibility of 
DlacinE a branch library in a department store or in a kiosk in the South Station, 
t^prog^ss^ the r^rt in process of preparation by Mr William H Kerr, of the 
Law DeparLent, on the codification of legislation pertaining to ^^^^.^^^ ^f^^^" 
ton, the status of the by-laws of the Coiporation, and the issuing of library 
cards to non-residents. The Director was requested to place the matter of issuing 
non-resident library cards on the docket for the next meeting. 



Dissolved: 



16 nM/tk*^**^**^ 



( I Clerk 



In Board of Trustees 
Friday, U April 19^2 



A regular meeting of the Trustees of the Public Library as an administra- 
tive agency of the City of Boston was held in the Trustees Room at 3:30 o'clock 

^* ' Present: Messrs Buxton, Donahue, Friedman, Lord, and McDonald, Trustees^ 
Mr Milton E. Lord, Director, and Librarian^ Mr John J. Connolly, Assistant to the 
Director, and Chief Executive Officer; Mr Francis X. Moloney, Assistant to the 
Director, In Charge of Business Operations, and Miss Elizabeth B. Brockunier, 
Assistant to the Director and Clerk of the Corporation. 

The President, Mr Friedman, in the chair. 

During the month of March 1952, following approval by the Director and 
in accordance with the authority delegated to him by the Trustees, expenditures 
for services and supplies were authorized as follows: 



Personal Services 

Books 

Contractual Services 

Supplies & Materials 

Equipment 

Current Charges & Obligations 

TOTAL 



$190,316.57 
18,590.?.U 

13,5Uii.l7 
7,770.6U 

129.05 
U3O98.75 

$23U,l4l49.U2 



During the month of March 1952, foUowLng approval by the Director and 
in accordance with the authority delegated to him by the Trustees, payment of 
bills was authorized to be charged as follows: 



164 



les 



General Appropriation 
Personal Service 
Contractual Services 
Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 



$190,316.57 

900.13 

7,U17.29 

Ul,291.88 

U,373.8U 
52.91 



I 



I 



TOriO. $2W.,352.62 

For the month of March 1952, the Director made the foUowin;, report on personnel: 

o -^.t^^,,,. Lorraine C. Faille, Assistant (Sub-Professional Library 

Resignations. - Lorraine u. ran , ^^^^^^^^ ^^^^ g^^j^^ Department, 

Division of Home Reading and Com- 
munity Services 

In accordance «ith the policy of the Board in the matter of signing payrolls, 
on motion duly made and seconded it was 

VOffiD: that, subject to the approval of *« "^^or, in accordance^tV 
the provisions of section 22 of chapter 3 of ^he Revised Or- 
dinances of 1925 Milton E. Lord, Director, and Libr^an, or 
uXws delegation John J. Connolly, Assistant to the Director, 
^d clSef ExecuUve Officer, or Francis ^-Moloney, Assistant to 
the Director. In Charge of Business Operations, or Qi^abeth B. 
^^cSrlAssistant'to the Director and Clei4c of the Corpora- 
tion, be aAd hereby is authorized to sign the p^crrolls of the 
Library in representation of the Trustees for a period not to 
exceed four weeks from 28 April 1952. 

The Director stated that Mr WiUiam H. Kerr and Mr Arthur Co^ey of the Law 
Deoartmen^o?^^ city of Boston were ready to appear before the Board in the matter 
o?^tte^^ort bein- prepared by Mr Kerr on the codification of laws pert^>^"f *° 
the Sl^TLSont "^f^Kerr li Mr Coffey then appeared. "3. ^err submitted to the 
Board Tdraft of that section of his report - Section 31, numbers 1, 2, 3, and U - 
S relates to Te Library. Following discussion certain changes suggested by the 
Board were made by Mr Kerr in the draft as submitted. 

Mr Kerr and Mr Coffey then withdrew. 

The Director sutaitted for the consideration of the Board a Ust of candidates 
^lArtble f^^pointment to the position of Branch Librarian in connection with the 
vSS^^in^hKsltion at the Phillips Brooks Library ^^^f ^il'^c" l^e^"^ 
mant <rf its Branch Librarian to the position of Readers Advisor for Children, on 
motion duly male and seconded it was 

VOTED: that Geraldine S. Herrick be appointed Branch Librarian, Phillips 
Brooks Branch Library, in the Division of Home Reading and Com- 
munity Services, at $la60 per annum ($79.79 per week) effective 
April 23, 1952. 



o 

M 



I 



I 



I 



I 



The Director stated that in the interim between the opening of the Tyler 
Street Rea^infR^m and the appointment of titular head Miss Mary Golden had been 
se^ng afls^stant-in-Charge for more than a period of 12 «eeks, and that under 
t^olicy of^e Trustees should be appointed Assistant-in^harge for that period 
of her service beyond 12 weeks. On motion duly made and seconded it was 

VOTED' that Mary Golden be sqppointed Assistant-in-Charge, Tyler 
• Street Reading Room, in the Division of Home Reading and 
Community Services, at $a60 per annum ($79.79 per week) 
for the period of March 19 through April 1, 1952. 

The Director reported that a First Assistant, in the absence because of 
illness of a Branch Librarian, had been in charge of the Branch Library for a period 
o^Zrl tha^ ^^eeks and in Accordance with the poUcy of the Board should be 
appointed Assistant-in-Charge. On motion duly made and seconded it was 

VOTED- that Mary G. Langton be appointed Assistant-in-Charge, 

Memorial Branch Library, in the Division of Home Reading 
and Community Services, at $m60 per annum ($79.79 per week; 
effective March 31, 3.9i?2. 

The Director reported that a member of the staff in the Mechanical Service 
had been absent for reasons of health for 6 months and under ^^^^/.^^^^ P^^ 
cedure her services should be terminated by the Board. On motion duly made and 

seconded it was 

VOTED- that there be, and hereby is terminated as of March 26, 19^2, 
the service of Julia O'Brien, Cleaner, for reason that the 
state of her health prevents her from performing the duties 
of the position of Cleaner in the Library, and Mrs O'Brien ^ 
having been absent from duty continuously for a period of sxk 
months. 

The Director reported that he would have ready for submission at the next 
meeting the minutes of the services of Orlando G. Davis as Chief Librarian. 

The Director reported in the matter of the recent conference between 
Mr William V. Ward, President of City Council, American Federation of State, 
County, and Municipal Err5)loyees and Representatives of the Library and of the 
Boston Public Library Maintenance En^loyees, Local Union No. 131ii, in the matter 
of the administration of vacation and sick leave illnesses. He stated that a 
presentation was made on the basis of requesting an automatic sick leave while 
at the same time keeping the Ubrary's present leave of absence for illness arrange- 
ments. He stated that a presentation was also made in the matter of automatic 
allowance of one week of additional vacation immediately upon completion of five 
and of ten years of service for the clerical and mechanical eit9)loyees. "nie Di- 
rector pointed out that the present practice of the Library conformed to the city 
practicrof vacation earnings accruing on a calendar year basis only. On motion 
duly made and seconded it was 

VOTED: that no changes be made in the vacation and sick leave 

allowance arrangements of the Library as currently in effect. 



6T 



166 



The Assistant to the Director in Charge of Business Operations reported 
that on April 2, 1952, there had been publicly opened and read sealed proposals 
for t^e inSallltion of new A. C. feeder and lighting panels in addition to present 
s^tdhtoard and for rearrangement of present feeder cables, Central Library buxLding, 
as follows: 



Aetna Electric Company 
391 Cambridge Street 
Allston, Massachusetts 



$5,330.00 



5,583.00 



I 



I 



Argus Electric Service Company 
Siii Main Street 
Cambridge, Massachusetts 

J, & M. Brown Electric Company, Inc. 

737 Centre Street 

Jamaica Plain^ Massachusetts 

J. J. Grace and Son, Incorporated 
2hl Bunker Hill Street 
Charlestown, Massachusetts 

R. W. Jones Electrical Con^any, Inc. 7,159.00 

171 Pond Street (Failed to file copy of proposal 

Sharon, Massachusetts at office of City Auditor) 



5,966.00 



6,700.00 



O 
CM 



J . & J • Electrical Conpany 
27 Causeway Street 
Boston, Massachusetts 



8,397.00 



The Assistant to the Director in Charge of Business Operations stated that 
the low bidder had nerfomed satisf factory work under miother contract mthin the 
current year and "thkt his references were adequate. On motion duly made and second- 
ed it was 

VOTED- that there be awarded to Aetna Elective Corpany, 391 Cambridge, 

Street, Allctcn, the lowest qualified bidder in the public bidding, 
a contract for the installation of a new A. C. feeder and lightajig 
panels, addition to present feeder cables in the Central Library 
building as specified in the contract, in the total amount of five 
thousand tJiree hundred and thirty dollars ($5,330.). 

The matter of thisranch Library quarters offered in the proposed South Boston 
Housing Prooect by the Hdusing Authority was discussed. Mr McDonald pointed out IJi at 
no action to provide for the branch Ute-ary would have to be taken until 1953, that 
about 12,000 people are to be provided for in the future in this location and that it 
mdcrht be possible to elimjnate throuj^ such a librarjr the Washington Village Branch 
Library. The Director pointed out that it had been hoped that any unit established 
in that area would be located so as to make unnecessary the continuance of the Ne- 
ponset Branch Library but that the location of the proposed housing project quarters 
would not meet the needs of the Neponset group. On motion duly made and seconded, 
nith Mr McDonald dissenting, it was 



I 



I 



I 



I 



VOTED: that the Trustees refuse with great regret the quarters fox* 
a branch library offered by the Boston Housing Authority in 
the proposed South Boston Housing Project. 

The Director reported in the matter of availability of funds to meet the 
estimated increased cost of the construction of the Egleston Square Branch Libraiy 
that the City Auditor had stated that the necessary funds could be taken from 
the special ^propriation for erecting a third branch library. On motion duly 
made and seconded, with Judge Donahue dissenting, and Mr Buxton abstaining, it was 

VOTED: that Messrs Isidor Richmond and Carney Goldberg, Architects, 
prepare specifications and plans for a building to house the 
Egleston Square Branch Library, such building to cost not more 
than One hundred ten thousand dollars ($110,000) exclusive of 
furnishings. 

The Director reported that the Vice President together with himseK , the 
Assistant to the Director, and Chief Executive Officer, the Assistant to the 
Director in Charge of Business Operations, had appeared all day at a hearing be- 
fore the Appropriations Committee of the City Council on Wednesday, March 26 to 
answer questions on the Librarytg budget estimates for 1952. He stated that they 
had subsequently been notified that two major reductions in the estimates had 
been made; $100,000 in the amount for books, and $115,000 in the amount for re- 
pairs and maintenance, the latter in those items for the renovations in the Central 
Library building. He stated that there had also been corrpletely eliminated from 
the budget the itan for the payment of consulting architects. The Director pointed 
out that the Budget Commissioner had indicated that to meet certain needs the 
Mavor would have to submit his supplementary budget, and that the Library at that 
tiJne would have an opportunity to make a presentation in the matter of the budget 
cuts by the City Council. 

The possibility of a visit by the members of the City Council to the Pub- 
lic Library to observe its activities was suggested by Mr McDonald. Following 
discussion, on motion duly made and seconded, with Mr Buxton refrainajig, it was 

VOTED: that the Trustees of the Library extend an invitation to 

members of the City Council to meet with them in the Trustees 
Room on April 2h for an inspection visit to the Liorary, and 
that the City Council be invited to be guests at lunch there- 
after. 

The Director was requested to arrange for a suitable exhibit for the occasion 
in the display cases in the Library. 

Mr McDonald reported that he had discussed informally with the Mayor the 
matter of granting library cards to non-residents. It was agreed that further 
consideration of the matter should be deferred until June. 



Adjourned: 



\J Cleric 



I J likftJkA^VUXfU 



m^ 



168 



In Board of Trustees 
Friday, iB April 1952 

Director and Clerk of the Corporation. 

The President, Mr Friedman, in the chair. 

In accordance vith the usual policy of the Trustees in the matter of signing 
payrolls, on motion duly made and seconded it was 

In Charee of Business Operations, or Elizabeth B. BrocKunier, 
IssiS to the Director and Clerk of the C°rp°^?*t^> ^^n^„^. 
hereby is authorized to sign the payrolls of the Library i" «f «- 
sentation of the Trustees for a period not to exceed four weeks 
from 26 May 19!>2 . 

The Director announced the retirement of Margaret I. McGovern, Branch Li- 
brarian, IJJSalTranch Library, for reasons of health, effective M^ 1, 1952. On 
motion duly made and seconded it was 

VOTED! that Margaret I. McGovern be ^pointed Branch Librarian, 
aneritus, effective 1 May 1952. 

The Director presented a request on behalf of Chester A. ''»^«»^f^,f;;°".^'^P ** 
Brancuccf Lr a hearing. The BoanJ agreed that it >-aW hear a presentation m the 
matter of Mr Fazakas" position at its next meeting, namely. May 2, 19i.2. 

A draft of a minute of the services of Orlando 0. °^^^^„^^^^^^J;f Ji^Ji^r 

records of the Corporation as follows: 

Orlando C. Davis served the Boston PubUc Libraiy diligently and well for 
seventee?^^° f^om May 1. 193U to February 29, 1952 as Chief Librarian of its 
Division of Home Reading and Comnunity Services. 

He brought to his post a Hide exi^erience of twenty-seven years in the Library 
,. n f^!I^^^^+ f^o-r thT-..P vpars in the library of Dartmouth College, his 



I 



I 



I 



CO 

o 



I 



I 



„. Davis ha. ^^^.^n^-^^^I^Se uK bSlllsrlnffo^^^^ 
in the building of two f^"«^^J^=*^*S^^^^^fLp^ and appropriate in its 
and the other for Bridgeport, ^fh harmonious ^^P^^^^^^^t in the nice- 
setting. Fran this ^^f ^°« ^^^f^^^lh^t'^reSlfneS^ever thereafter for hiin 
rd^LS^r^eln^s^rLl^^n Lrary administration. From this 
the^ston Public Library profited often and well. 

was his concern for every ^?i-'^^"'^ , i-ibrarv staff. Being warn and sjonpa- 
is r^SjTrS^'as a gentleman in the truest sense of the word. 

Notable among his contributions while ^^^°^- ^..^^jl^Sl^^^S't'" 
the building of adequate book ""ll^f ^°"^^^°^^^°J^<,^3 "fofoSai^g tiie re- 
branch libraries; the <J«I^1°P"'!"* f,£,f ^^^^ffiP^-ouH^ hL«e measures for 
turn of over-due books; «je institution of efficacious ana education 

A<, Mr Davis enters upon his retirement from the active service of the 

Boston .'^^l °-^i^,-^-— ^^ul^f^e^r °'^.lX^\^s ^fr^s 

rft^^l^^rrtlS^lIrrLy^an'dTtrfuSJ^ ^ their -t -- - 

tS period that lies ahead. They bestown VP°%'^*f, "^^ritus^ ^^IT^s 
of ^e Division of Home Reading and Community Services, gneiotus ana ^re 
minute concerning him and his service upon their records. 

ThB Th- rector reported in the matter of the filling of the positimi of 
rMpf LiSL?^ i^ thr^^on of Heme Reading a«J Community Services, stating 

The D^ rector reported that supplementary budget request had been tr^- 
^ttoH that div tTthe Budget Commissioner incorporating a request for restora- 
^^^^f the enti^ S^ount that had been cut fwm the items for books and general 
tion of the «"*^r! ,*J°"?^„''"tte„M on of the Board that unless the restoration was 
^I'erSu^^rle: w^ prfsS fn U.e matter of operation for the remainder 

Tt Ed^^rnrs^rtof sTuS: T^TZ^ir T.^r^^^o-p 

fhe%rs^L^c?^Li^rJ^!^03si| step^^^^^ 

c°S^l:^ntTf\rs":f1er:i"fe,"pa^ci!:S^tL' ctoJ^g^the Central Libr^ 

on Sundays. 

A «,«4.4r.r. ««« TTiade bv Judge Donahue that the Central Library be open on 
Sundays foT^^^ hoLro'nlyVegi^ng May 1. Mr Buxtc requested that considera- 
l^nol Z motion be deferred, and action on the motion was deferred. Mr Buxton 



170 



111 



then made a motion that the Central Library be closed °" Sundays during the months 
rSunea^y, August a^^S^^^^oer^lch^^^^^^^^ 

't^anS"sSeK Sa^nt H'lXJk Library be kept open for four hou^s 
^^undlv^^d^np the months of June, July, August, and September, which motion 
on Sundays during t^^ mo The Boai^ then voted on the latter motion and 

^d sec^d;d by Judge Donahue and, with Mr McDonald dissenting, it was 

VOTED: that the Central Library be closed on Sundays during the months 
of June, July, August, and September 1952. 

On motion duly made and seconded it was 

VOT^^ that the Central Library be open for service to the public for 
four hours on Sundays, beginning with the f xrst Sunday in 
October, 19^2. 

Mr McDonald then brought to ttie attention of the Board the ^^JT^^^.f ^^f f?^ 
by Mr John J. Cronin, Purchasing Agent for the Coimnonwealth of Massachusetts, in the 
matter of the Library's purchasing procedures. 

On motion duly made and seconded it was 

VOTED: that the Trustees of the Public Library extend to Mr John J, 
Cronin their warm appreciation for the services rendered by 
him in cone unction with a study of the purchasing procedures 
of the Library. 

Then came before the Board Messrs Isidor Richmond and Carney Goldberg, 
architects for the Egleston Square Branch Library to present their proposed exterior 
Sn for t^e building. Following discussion, on motion duly made and seconded it 

""^^ VOTED: that there be and hereby is adopted as the exterior plan for 

the Egleston Square Branch Library the plan subratted by 
Messrs Isidor Richmond and Carney Goldberg to the Board at tnis 
meeting. 

The Assistant to the Director in Charge of Business Oj^e rations then reported 
coiKjeminp his investif^ation of fund raising agencies and discussed briefly their 
^erS operation, o^rticularly as to the prelimnai^r surveys of the gift poten- 
?^?ty of^ie coiminity in question. He pointed out that liiere was no actual com- 
p^ble experience of fSxr^ raising for a large public Ubrary, although such a 
r^ai^ ^s now in process for the New York Public Library. He discussed briefly 
?^^er of payment for such funds. It was the sense of the ^oard that the ^. 
rect^^e authorized to have representatives of one or two of the outstanding fund 
rSsing agencies come to Boston'^to discuss the possibility of instituting such a 
carpaign on behalf of the public library, such representation to be made without 
commitment and without expense to the Library. 

The Director brought to the attention of the Board the matter of an organiza- 
tion Plan for a Friends of the Library, particularly as to whether the activity in 
^ch sSh a g^oup is to engage is to be to: (1) support the bibliothecal activities^ 
S (2) Sd a^uS raisingla;^pai6n5 or, (3^ aid assistance coimnittee on the centennial. 
?t was agreed that the Doird should formulate in more final form its organization for 
the centennial prior to the formulation of an assistance committee such a^ "Friends 
^ the Libraiy". 



I 



I 



CO 

o 

M 



to 



I 



I 



charce of $800. for his services. _, . . . „,„ 
Charge ^^^^^^^^^ ^^^ ^^ ^ seconded, it was 

voted: that the services of * ^%^l,':^^^fj°' '""^ preparation 
of a brochure on the Boston Public Library. 

The Director stated that he ^^^^ ^ "^^tS^rerar^^of ^fa'SSS' 
Keeper of «-« ^ooKs^ ^d ^to-f Pu^c^i^^^^ ^, 

of the Boston Public Library, ^^^V^^ZJy^^^^ He stated that Mr Haraszti 

Wadlin history, or the «-^^*^"e °^/ "f ^^^"^^^fthe task, that he «as not 
had indicated that l?ejould prefer not to undertaK ^^^^ individual in 

the best qualified ^"dividual for the "°!^^ J^^ be better qualified to 
the Divison of Reference and Research Services mi^ $x,OOC. be offered 

«rite su.h a history. Judge ^'^-f^l^^^l%^l,f^\lsZ^fLt in addition to 
to Mr Haraszti for the work. A further s^fee ^^^^^ ^^^ ,^^ 

the payment of a fee °f. ^1'"°°-' ^* ^Snt on others during the period 3ii 
the burden of ^^^ ^^^tblicati^^ the histoiy. It was suggested that 
which he was engaged on the Pf ^"^fj?; ,, "naraszti. 
the President take up the matter with Mr Haraszti. 

The Director stated that he would have a report in the matter of the 
revised pr^gr^s^h^duled for the centennial at the next meetir^. 

v,+ +^ +h^ attention of the Board that the scheduled 

meeting thereafter, namely, May l^* 

On motion duly made and seconded it was 

VOT^: that the annual meeting of the Corporation be postponed from 
Monday, May 5, 19i.2, to Friday, May lo, 19b2. 



Dissolved: 



(J Clerk 



fi ftynrC»AM*Jt^ 



In Board of Trustees 
Friday, 2 May 19^2 

P-""' -rw 4. ^..^r-^ Ruicton Donahue, Friedman, Lord, and IfcDonald, Trustees; 
Corporation. 



The President, Mr Friedman, in the chair. 



1T2 




The Assistant to the Director, and Chief Executive Officer then recorded 
the receSt ofnotSication from the City Cleric that Robert H. 1;°^ had been 
arooirt^d'^Trustee for the tern, expiring April 30, 1957, and on May 2, 19S2, had 
appeared and been duly sworn as such officer. 

Durinp the month of April 1952, follomng ^proval ty the Director and in 
accordan^™h the authority delegated to him by the Trustees, expenditures for 
services and supplies were authorized as follows: 



Retirements: 



h 



I 



Contractual Services 
Supplies and Materials 
Current Charges & Obligations 
Equipment 

TCTTAL 



$ 9,601.U7 

5,233.57 

10,682.59 

Ui4;.65 

$25,962.28 



Durinc the month of April 1952, follomng approval by the Director and in 
accordance with the authority delegated to him ty the Trustees, payroent of bills 
was authorized to be charged as follows: 



General Appropriation 

Personal Services 
Contractual Services 
Supplies & Materials 






k<? 



Book- 

Current Charges & Obligations 

Equipment 
TOTAL 



$235,915.00 

3,203.77 

8,783.92 

19,381.12 

6,029.78 

259.25 

$273,572.81; 



For the month of April 1952, the Director made the following report on 
personnels 

A ppointments : 

Mary A. Flaherty, Permanent Gleaner, Allston Branch Library, April 10, 1952. 

Promotions ; 

Harry Andrews, First Assistant, Branch Issue Department, April 2. 

Lau24lle W. Cole, First Assistant, Phillips Brooks Branch Library, Apnl 2, 

Mary L. Dennison, First Assistant, Allston Branch Library, Apnl 2. 

Dorothy J. Flood, First Assistant, Allston Branch Library, April 2. 

Ollie J. Partridge, First Assistant, Open Shelf Department, April 2. 

Eanon M. McDonou^, First AssD.stant, General Reference Department, April 2. 

Vanda B. Cariani, First Assistant, Science and Technology Departanent, April 2. 

Helen F. Hirson, Extension Librarian, Office of the Division of Home Reading 

and Goaranunity Services, April 2« „ , t.^ a -n o 

Iphi^enia L. Fillios, Children's Librarian, Brighton Branch Library, Apnl 2. 

Edh-rard X. Casey, Catalo^r and Classifier, Cataloging and Classincation De- 
partment for Reference and Research, April 2. , -t « 

Duilia Capobianco, Second Assistant, East Boston Branch Library, April 2. 

Etta Kessell, Second iissistant, Washin^on Village Branch Library, April 2, 

Henrs- F. Barry, Second Assistant, Book Preparation Department, April 2. 

Winifred F. Root, Reference Assistant, Kirstein Business Branch, April 2. 

M. Jflne Manthome, Second Assistant, Open Shelf Department, A^il 23. 

George E. Earley, Reference Assistant, General Reference Department, April 23. 

Louise G. Wall, Assistant Housekeeper, Buildings Department, April 16. 



I 



I 



William P. Rickey, Elevator Operator, Buildings Department, i^ril 30. 
Catherine 0»Day, Cleaner, Kirstein Business Branch, April 30. 

Resignations; 

Patricia M. Egan, Assistant, Sub-Professional Library Service, Washing- 
ton Village Branch Library, April 8. 

Eileen W. McGillicuddy, Assistant, Sub-Professional Library Service, 
Book Purchasing Department, April 26. 

In accordance with the policy of the Board in the matter of signing pay- 
rolls, on motion duly made and seconded it was 

VOTED: that, subject to the approval of the Mayor, in accordance 
with the provisions of section 22 of chapter 3 of the 
Revised Ordinances of 1925 Milton E. Lord, Director, and 
Librarian, or upon his delegation John J. Connolly, Assistant 
to the Director, and Chief Executive Officer, or Francis X. 
Moloney, Assistant to the Director, In Charge of Business 
Operations, or Elizabeth B. Brockunier, Assistant to the 
Director and Clerk of the Corjxjration, be and hereby is 
authorized to sign the payrolls of the Librar^r in representa- 
tion of the Trustees for a period not to exceed four weeks 
from 5 May 1952. 

There then came before the Board Mr Phillip A. Brancucci, attorney, 
representing Mr Chester A. S. Fazakas. Mr Brancucci stated that he had come be- 
fore the Board of Trustees in pursuance of an appeal by Mr Fazakas in terms of 
the internal appeal procedure. He stated that the immediate subject of the 
controversy was the refusal of the Supenn.sor of Personnel, acting for the 
Director, to submit an application by Mr Fazakas for the position of First 
Assistant. 

Mr Brancucci stated that Mr Fazakas had qualified for promotion by meeting 
the promotional requirements of the Library by passing the Grade B examination in 
1915, that as a result he had been assigned to work at inportant positions, that 
the examination procedure established in 1897 automatically had been in effect 
until repealed by the new procedure in 1938, and that during the period before 
1938 the s^^lications of Mr Fazakas for the executive post had received the con- 
sideration of the Trustees. Mr Brancucci stated that with the establishment in 
1938 of the new promotional procedure there had been established a ^stem of 
acceptable equivalences in order to give recognition to previous acconplishment 
airi experience of enployees in service prior to 1938. 

Mr Brancucci pointed out that on the assunption that Mr Fazakas had been 
considered for some of the hi^est positions in the Library, and acceptable 
equivalences would make him eligible for consideration for similar posiUon now, 
it was Mr Fazakas' position that the taking of promo tAonal examinations by him 
at this stage would probably mean the waiving of his rights to protest. He 
stated that it was his contention that Mr Fazakas had mver been given an 
acceptable equival«»ce» 



i 



I 



ITS 



174 



Mr Faaakas was asked hy the Board first ^y he had not raised ttie question 
of an acceptable equivalence at the t±i.e the position for which he was applyang was 
%eT, ^Hurther, why he did not take the promotdonal examnatxons currently xn 
effect as a means for establishing without question his elxgibility. 

Mr Fazakas replied that when a member of the staff had legitjjriately taken 
the prcMotional examinations he had qualified legally for a promotion, and that now 
taking an examination would nullify what had already been done. 

It was then pointed out to the Board by Mr Brancucci that other cases existed 
yfhove individuals had been promoted without meeting the promotional examination. The 
Bo^d indicated that an error made in one instance if such had been done did not 
iustif^r its repitition. The Board then asked Mr Fazakas again why he was unwilling 
trauaiify under the present procedure. He indicated that he would consider ^t a 
cowS Lron hiTpart. The President summed it up by stating that the Board wished 
trSd Mr Fazakas'^fair treatment, y.at it has a fair system, and that it does not 
seelny reason why Mr Fazakas does not attempt to qualify under the minimum qualifi- 
cations of the present system. 

The Assistant to the Director, and Chief Executive Officer was asked to pre- 
pare for the consideration of the Board a list of all those individuals in the service 
prior to 1938 who had been granted acceptable equivalences upon the establishment of 
?he new promotional procedure. Mr Brancucci and Mr Fazakas were thanked for comung 
to the meeting and presenting the case of Mr Fazakas, and they withdrew. 

The Assistant to the Director in Charge of Business Operations reported in 
the matter of a promotion of a member of the staff to :the position of Senior Build- 
inp Custodian. He rej^orted that, following the presentation made to the Trustees 
bv the Boston Public Librarj^ Maintenance Employees Local Union No. 131U m the matter 
of supervision in the evening and night hours, it had been decided that a Senior 
Buildinf^ Custodian should be in charge at such houi-s, that requisition had ^en made 
to civil service for Senior Building Custodians to work 1:00 to 10:00 P*^*^ 12:00 
p Tn to 8:00 a.m., that one member of the staff only had been certified and that this 
individual had been interested in the appointment for the period of 1:00 p.m. to 
10:00 p.m. only, the less urgent of the two appointments. He then made ^ report con- 
cerning the conduct of the individual in question. It was the sense of the Board that 
as an economy measure the position of Senior Building Custodian for the period of 
1:00 p.m. to 10:00 p.m. should not be filled. On motion duly made and seconded it was 

VOTED: that the lists of candidates submitted by the Director of 

Civil Service, under date of February 27, for the position of 
a Senior Building Custodian be, and hereby are rejected. 

Consideration of the filling of the position of Chief Librarian in the Division 
of Home Reading areJ Community' Services was deferred until the next meeting. 

The Assistant to the Director, in Charge of Business Operations, rq)orted in 
the matter of a service agreement on an annual basis with the International Business 
Machines Corporation for rental of machines and preparation of reports, that he recom- 
it«nded that such agreement be entered into for the current year. He stated that a 
further invesU^^ation was to be made as to the advisabiUty of purchasing m the 
following year the necessary equipnent for the work. On motion duly made and 
seconded it W€^ 



VOTKD: 



I 






I 



\ 



I 



that there be entered into with the International Business 
Machine Corporation, 590 Madison Avenue, New York, a service 
agreement for the period April 1, 19^2, throu^ March 31, 1953, 
for the preparation of classified reports from punched record 
cards in connection with expenditures for books and other li- 
brary materials, the total fee thus charged to be subjects to 
terms, agreements and conditions set forth in said agreement. 

The Assistant to the Director in Charge of Business Operations reported 
that on Thursday, April 2U, at 12:00 o'clock noon, in response to public adver- 
tising sealed proposals for the installation of a passenger elevator in the 
Central Library building had been received and opened as follows: 

Piper Brothers, Incorporated $36,692.00 

580 Massachusetts Avenue 
Cambridge, Massachusetts 

John Rugo 

lh9 Pleasant Street 

Dorchester, Massachusetts 

D. A. Rossano Construction Company 

UOl Border Street 

East Boston, Massachusetts 

Tassinari Contracting Corporation 
57 Snow Hill Street 
Boston, Massachusetts 

Vf. A. MacLeod Company 
50 Congress Street 
Boston, Massachusetts 

On motion duly made and seconded it was 

VOTED: that there be awarded to Piper Brothers, Incorporated, 

580 Massachusetts Avenue, Cambridge, the lowest qualified 
bidder in the public bidding, the contract for the in- 
stallation of a passenger elevator in the Central Library 
building as specified in the contract, in the total amount 
of thirty-six thousand six hiuidred and ninety-two dollars 
($36,692.). 

The Assistant to the Director, and Chief Executive Officer reported that 
in the matter of supplemental budget allowances in 1952, the Budget C<»indssioner 
had informed the Library that the Mayor was submitting supplemental afLfJ^fs 
to the City Counsel in the amount of $90,000. for each City D^artment that had 
requested additional allowances. He stated that the Budget Commissioner had in- 
dicated -Uiat the Library should make its recommendation as to the accounts the 
$90,000. should be allotted to. On motion duly made and seconded it was 

VOTED: that stjpplenentary budget allowances for 1952 be 
requested of His Honor the Mayor as follows: 

$27,000. Books for the Egleston Square Branch Library 
$63,000. Books for tte Branch Libraries 



36,950.00 



3b,01ii.50 



Ul, 000.00 



514,655.00 





The Assistant to the Director and ^^f^^H^f^Z'tZ Zt^o/t^'^ 
matter of a proposed <=-*^^"^f,,f ""Lle^^^rtfaf fu^t.,er savings in the 
Mayor had been informed in the matter. "« "* . ^ ^.^g branch libraries in 
"aS^It of $30,000 could ^ ^^S^^^Vs^^tSiiS^lnlhe branch Ubraries of a 
the momMgs, and $U,300. ^'^""eh the ins^ through September through the 

summer schedule commencing June 16 ?^^";™i„g3. 1« pointed out that certaaii 
closing of the branch libraries on ^aturd^ nora^ B ^^^ „f two week-days 

of the snaUer branch libraries i»icht be ^^^^^^^^^qq a.m., to 6:00 p.m. Monsignor 
Service, 1:00 p.m to 9:00 p.m., ^d twoj^^;f S39H,„,r the Mayor had indicated to 
Lord brought to the attention o^ ™\°°!^ .jurixig the summer might arouse °°"f ^^er- 
him that the closing of tiie Central L^rary ^^^S^ discussion it was agreed that 
able opposition on the part of the puUic^ Libr«r7on Sundays during the summer 
^iZT^^'s tS°Vo°aft°rn l^ ^tS^n^n^t^e^^tter of the cu^^^ent of hours 
of service in the branch libraries. 

present had been a rei«-«««"^^^^t J!!^ t^^gh the arousing of the interest of the 
Lrdesired by the community itself from its libraiy. 

^e Assistant to the Director, i" f^f ,f3^:r^:^rthrBL=rBr^^ 
that the Back Bay Association, represenUne the busi^e^^^ ^ Association luncheon 

had approached the Library «.^° f t^^^f ?^e reprelentativei of the Association had 
rnfl-rLrXh rS;a^^nir-"- a^^ tLt a tentative date for such a 
l^Son meeting had been^set for September. 

Dissolved: 



<^(ihA^ 



In Board of Trustees 
16 May 19S2 

■p +hP Trustees of the Public Library as an adninist-rative 
agency o'f ^t^fTty-rBolt:^ Z irfnVh^ Tn^stees Room at 3:30 o-clock p.m. 

Present: Messrs Buxton Don^ue. medm^, ^^r^^ r,"rDir^t"ora^'* 
IOI.3, Director, and Librarian; Mr John J.' ^^^^^^^^f to the Director. In Charge 
^Blrsf SrS:r^d rs m^kbr^B^S^er. Assistant to the Director 
sr^ Clerk of the Corporation. 



The President, Mr Friedman, in the chair. 



VOTED: 



B 



I 



in accorda«.e vith the policy of the Bo«.d in the matter of signing payrolls, 
on motion duly made and seconded it WM 



that, subject to the approval of the Mayor, in ^^ff^^ 
with the provisions of section 22 of chapter 3 of the 
^sed Ordinances of 1925 Milton E. Lord. Director, and 
LiSarian, or upon his delegation John J. Connolly, Assistant 
to ^ Diwotor, and Chief Eicecutive Officer, or Francis X. 
Mol^lyrllsistkt to the Director, In Charge of Business 
Gyrations, or KU.abeth B. Brockunier, Assistant to the 
Mreotor aid Clerk of the Corporation, be and hereby is 
^orizpd to sign the payrolls of the Libraiy in representa- 
U* S the Trustees for a period not to exceed four weeks 
from 19 Miay 1952. 



Dissolved; 



/3 ^t#ciu^^t4^fc^ 



Clerk 



O 



In Board of Trustees 
Friday, 16 May 1952 



I 



I 



The annual meeting of the Administrative Agency, postponed from Monday, 
5 May 1952, was held at 5:35 o'clock p.m. 

Present: Messrs Buxton, Donahue, Friedman, and Lord. 

The President, Mr Friedman, in the chair. 

Monsiroor Lord requested permission to make a presentation before pro- 
ceeding tothe^Section of^ o"^-- "^^^^ ^^f ^ffeU ^a^ T'T^ i^ort^? 
r^fTrlhr^bra^yTaTd^in-'^Sh Jl^el^t'trP^dr should ^ ^^^^ 

of the Library. 

The Administrative Agency tiien proceeded to elect by ]n^ voce vote 
its officers for the ensuing year. 

First vote for President 

Mr Buxton voted for Lee M. Friedman, Judge Donahue voted for Lee M. 
Frie*^? Mr Friedman abstaining. Father Lord voted for Lee h. fVied^an, 
and Lee M. Friedman was declared elected President. 

First vote for Vice President 

Mr Buxton voted for Robert H. Lord. Judge Donahue voted for Robert H. 
^d^Mr Friedman voted for Robert H. Lord, Father Lord abstaining} 
and Robert H. Lord was declared elected Vice President. 

Flrat vote for Secretary 

Mr Euxton voted for Elizabeth B. Brockunier, ^^^J^^/^l '^*^k^er, 
CT<,=K=+i, n Brockunier. Mr Friedman voted .or tlizabeth B. urocKunier, 
mhe^Srd'votS Tr^izabeth B. Bix^ckunier; and Elizabeth B. Brockunier 
was declared elected Secretary. 



and 



First vote for Secretary pro tern 

4- A ^«^ MnT + r.n F Lord Judge Donahue voted for Milton E. Lord, 
Mr Buxton voted for ^^^.^jj* ^°^^^^^ Lord voted for Milton E. Lord, 
Mr Friedman voted for Milton E. Lora, raT^nei a^uiu ^"^ 
a^d Slton E. Lord,was declared elected Secretary pro tern. 

On motion duly made and seconded, it was thereupon 

vnTPT». that anv member of the Board of Trustees be and hereby is 
''°™- a^ShoS^eS to si^ on behalf of the Board of Trustees bxUs, 
special drafts, and payroUs of the Library. 

VOTEaD- that, until the next annual meeting, the President, or Vice 
VOTED. ^^^^ ^ ^^^ inability of either, any member of the 
S of TrS^ees, be and hereby is authorized to sign con- 
tracts entered into by the Board .^Ht 



Dissolved: 



^■^ V/« I p - - — 



O \tikStIL^^y^*A. 



Secretary 



The Secretary qualified for office by taking the follovdng oath; 

I. Elizabeth Brady Brockunier, solemnly swear that I wiU 
well and faithfully perform all the duties incumbent upon 
me aslecretary of the Trustees of the i'ublic Ubrary of 
the City of Boston 3 so help me God, 



S«orn and subscribed to before me this 20th day of May, A.D. 19!;2, at Boston, 



was taken by me. ^ it appear s^ 

t-SwoW Sd^ ubs?ri bed b ™ re me thi s 
'^. J^i^^^^ oil April 197 



fsigmed't Robert F. Djjcon 
Notary Public 
My Commission Expires 
March 27, 19^3 



Notary Public 

Administrative Agency 
Minutes of Meeting 



In Board of Trustees 
6 June 1952 



\ 



I 



A regular meeting of the Trustees of the Public Ubrary as an admnistrative 
agency of SelSy of Bolton was held in the Trustees Room at 300 o'clock p.m. 

Present were: Messrs Buxton, Donahue, and Lord, Trustees; !fr Milton £• Lord, 
Director^d Librarian; Mr John J. Connolly, Assistant to the Director, and Chief 
?x«utiTO Officer! Mr Francis X. Moloney, Assistant to the OLreotor, In Charge of 
l^s^esro?e?atioAs7and Miss Elizabeth B. Brockunier, Assistant to the Director 
and Clerk of the Corporation. 

^ Rasci«ied at meeting of June 20, 19^2 see page 188 thiff volume. 



o 



I 



I 



I 



I 



The President, Mr Friedman, in the chair, 
services and supplies were authorized as follows: 



Personal Services 
Contractual Services 
Supplies & Materials 

Books 

Current Charges ^ Obligations 

Equipment 
TOTAL 



$187,837.70 

20,0U2.13 

5,978.U5 

15,119.78 

1,U67.38 
2>785.50 

$233,233.9U 



During the month of May 1952, following approval by Uie ^^^^f ^f^^.^^ 
accordanT^lh Uie authority delegated to him by the Trustees, payment of biUs 
was authorized to be charged as follows: 



General Appropriation 



Personal Services 
Contractual Services 
Supplies & Materials 

Books 

Current Gharges k Obligations 

Equipment 
TOTAL 



$187,837.70 
2,610.38 
7,993.3U 
8,129 .2U 
6,029.78 

653.05 
$207,U05.37 



For the month of May 1952, iiie following report on personnel was made 
in behalf of the Director: 

Resignations: 



Florence 



Professional Library Service 
K. Goodman, Assistant, Mattapan Branch Library, April 29- 

Sub-Professional Library Service 



Barbara M. Dydek, Assistant, Sub^ofessional Library Service, Print Department, 
April 30. 

In accordance with the usual practice in the matter of signijig the 

payrolls, on motion duly made and seconded, it was 

VOTED: that, subject to the approval of the Mayor, in accordance 
with the provi^ons of section 22 of chapter 3 of the 
Revised Ordinances of 1925 Milton E. ^^d. Director, and 
Librarian, or upon his delegation John J. Connolly, Assistant 
to the Director, and Chief Executive Officer, or Francis X. 
Moloney, Assistant to the Director, In Charge of Business 
Operations, or Elizabeth B. Brockunier, Assistant to the 
Director and Clerk of the Corporation, be and hereby is 
authorized to sign the payrolls of Jiie Library in ^«I«;^^^ 
tation of the Trustees for a period not to exceed four we^s 
ftom 9 June 1952. 



180 



181 



The Director aimounoed that a ooranittee of five ™«"^«'-= "f^^*'^^**^^ ^f 

to July 5 as follows; 

Gerald L. Ball, Chief, Book Purchasing Department 

F^ GoidsteiA, Branch Librarian, West End Branch Library 

Paul V Moynihan, Assistant, General Reference Department 

^ie B. ft^r, Children's Librarian, Mount Pleasant Branch Library 

Maurice V. Rahilly, Probationary Assistant, Audio-Visual Center 

The Director reported that the committee on scholarship avards for attendance 
at libraS s^Ji^ol hld^lected the following as recipients of the awards for the 
ensuing year: 

Rosalie A. Lang, Assistant, History Department ^ ^ ^ 
Wiiuin R. Lev!;, Probationary Assistant, History Department 
Ruth V. Marshall, Probationary Assistant, Teachers Department 
Veronica T. Yotts, Probationary Assistant, Mount Pleasant Branch 

'PhP Director reported further in the matter of payment by check that a recent 
poll of xts ^ember^cS^d by the Boston PubUc Libraxy Professional Staff Assoc.a- 
tion had shown the following results: 

(1) 227 as against l6l favored payment by check, (2) 77 ^^^B^inst 62 would 
favor oavment by check, provided checks were received in tome for fhursday 
calSng!^ (3) 183 as gainst 21; were in favor of receiving checks in tune 
for Thursday cashing. 

The Director submitted a renuest under date of June 3, 19ii2, for an a^oint- 
nent for r^res^^t^v^s^f the Boston Public Library Professional St^f AssociaUon 
S?h tZ m?ector and Trustees for the pi>rpose of discussing ^«f "^^^^fin ^r^Ses 
^d certain part-time service and the elimnation of °ertai" in^^'^^ies in the rates 
rf nav oftnembers of the full-time Sub-Professional Library Service. The Director 
to^ re°ort^ comeimng the status of the members of the Sub-Profession^ Library 
^^ce! Te D^ector was instructed to make arrangements for representatives of the 
Association to be heard at the meeting of the Board to be held on June 20. 

The Director reported further concerning the presentation made ^^ o*^ *";« 
Trustees by Kr Philip ^ancucci, counsel for Mr Chester A. S. Fazakas. He pointed 
oS t^at in answer t^ the argument made by Mr Brancucci that the Ubrary is not 
hmordne aualification through meeting of promotional requirements of an earUer 
pS? it Si ^%town that Mr FazakL failed to meet the «^»:S'^^°"J«<l'^^r'^*^ 
fS Sc^otion of that earUer period. As requested by the Board, the Director then 
s^ndtted a detailed x^resentation of the promotional appointments made since the 
pre^ntlromoUonal procedures had gone ix>to effect Following consideration of 
the presentation, on motion duly made and seconded it was 

VOTED: that the Director be and hereby is authorized to confer with 
Counsel for Mr Fazakas and to point out to him those facts 
in his presentation v*iioh are contrary to the Library records. 



I 



I 



ThP Director reported the President had executed an amendment to two 

eontractirSrera cUe in the wording f^^^^^^ToZ'^T'oT^^T.^^ 
final contract payment, as requested by the Gorporaiiion oounsex 

made and seconded it was 



VOTED: 



and 
VOTED: 



?0 

O 



that the action of the President in ^gning an amendment 
to the contract with Piper Brothers, ^"^°2^^^^> . . . „ 
580 Massachusetts Avenue, Cambridge for ^^^^ ^"^^^^^^^^ 
of a passenger elevator. Central Library buxl ding, be and 
the same hereby is ratified and confirmed. 

that the action of the President in signing an amendment 
tTthe contract with H. B. Church Truck Service Coiqpany, 
26 Reading Street, Roxbury, for the provision of Book- 
mobile Service for the Library be and the same hereby is 
ratified and confirmed. 

Th« TVirftctor reported that under authorization of the vote of January U, 

fucrSa^ion rauta T^ ?^^;J%rS:iT3 'HITT^^.H of 
consideration of the Board proposals submitted °"^^^i?i^^52 as a_ 
public advertising for window cleaning ^^^ the period April x, xyp^ 
1953^ in the Central Library and branch libraries as follows. 



I 



I 



Group I 
$U,302.60 



Bay State Cleaning Company 
60 Harrison Avenue 
Boston, Massachusetts 

Careful Cleaning Corrpany 
186 Boylston Street 
Boston, Massachusetts 

Beacon Cleaning Coirpany 
170 Summer Street 
Boston, Massachusetts 

On motion duly made and seconded it was 



i4,88U.OO 



No bid 



Grovg3 II 
$2,211.60 



1,386*60 



1,140.00 



VOTED: 



and 



that there be awarded to Bay State Cleaning Gon^any, 
60 Harrison Avenue, Boston, the lowest qualified bid- 
der in the pumc bidding, the contract ^ f _ **^^.^^^!^ . 
of certain windows during the period April 1, 1952 through 
March 31. 1953 in the Central Library building and m 
eighteen branch libraries, as speci^ed in the <=ontract 
^der Gro^^ I, in the total amount of four thousand three 
huixired and two dollars and sixty cents (^U,302.0o;. 



I 



I 



182 



1*83 



VOTED- that there be awarded to Careful Cleanine Coi^any, l^^ ?°yl^°" 
VOTED, that ^n ^^ ^^^^^ qualified bidder in the public biddang, 

the contract for the cleaning of certain windows durinc the 
perirlpril 1, 1952 through March 31, 1953 in thirteen branch 
library buildings as specified in the contract ^^er Group II, 
in the total amount of one thousand three hundred and eighty- 
six dollars and sixty cents ($1,386.60). 

The Director stated that he would confer further with the Corporation Counsel 
3„ «.e ^lT<TlZ<^tlZ of contracts and report back to the Board. Thereupon, 
on motion duly made and seconded, it was 

VOTED: that there be and hereby is rescinded the vote of January U, 
1952. whereby Milton E. Lord, Director and Librarian, or upon 
his delegation John J. Connolly, Assistant to the Director, and 
Ctoef telcuUve Officer, or Francis X. Moloney, Assistant to the 
Director In Charge of Business Operations, be and he hereby is 
aShSd to enter into and to sign on behalf of the Con^oration 
^ cSitracts or other agreements up to $5,000 where the award is 
to the lowest bidder, in accordance with the current prescribed 
practices Lid requirements of the City of Boston, said contracts 
or agreements to be reported to the Corporation at its next 
regular business meeting. 

The Assistant to the Director in Charge of Business Operations reported 

and publicly opened and read on May 21, 1952 as follows: 

Base bid iatemate bid 

( ^ Metal in bronze), ( , Metal in aluminum) 



Tassinari Contracting Corporation $li;,UUi4.00 
57 Snow Hill Street 
Boston, Massachusetts 



Boston Showcase Company 
1300 Tremont Street 
Roxbury, Massachusetts 

John Rugo 

II49 Pleasant Street 
Dorchester, Massachusetts 



1U,850.00 



$13,728.00 



13,6U5.00 



l,500.0Q?Hf 



i 



I 



VOTED: that there be awarded toTassinari Contracting Corporation, 
57 Snow HiU Street, Boston, the lowest qualified bidder 
in the public bidding, the contrax^t for new central ch^gmg 
desks in the Central Library building as specified in the 
contract, in the total amount of fourteen thousand four 
hundred and forty-four doUars ($li;,ia4l4«}. 

The Assistant to the Director, in Charge of Business Operations reported 
that in re^ons^tT^ advertising sealed proposals for furniture and pertin- 

^ eqSip^t f or t^^^ Children's Section of l^e Open Shelf Department had been re- 
ceived on May 28, 1952 airf publicly opened and read as follows. 



O 



C. B. Swift Conpany 
132 Newbury Street 
Boston, Massachusetts 

Boston Showcase Company 
1300 Tremont Street 
Roxbury, Massachusetts 

Milton Bradley Company 
17 Fordham Road 
Allston, Massachusetts 

Macey Morris Company 
9^ Bedford Street 
Boston, Massachusetts 



$2,021.00 



2,221.13 



1,652.61* 



1,685.72* 



I 



I 



VOTED: 



The Assistant to the Director, and Chief Executive Officer, recomr^ed that 
the low bid with use of bronze be accepted, stating that the °f*;;^^^„^"^^f 
this bid had satisfactorily carried out several other contracts in the Central Li- 
br^ building within the past several years. On motion duly made and seconded it 
was 



The Assistant to the Director, in Charge of Business Operations, stated 
that the^f erences sub^tted by the lowest qualified bidder on aTL of the units 
had been satisfactory. On motion duly made and seconded it was 

that there be awarded to C. B. Swift Company, 132 Newbury 
Street, Boston, the lowest qualified bidder in the public 
bidding, the contract for furniture, and pertinent equip- 
ment ^or the Children's Section of the New Open Shelf 
Department as specified in the contract, in the total 
amount of two thousand twenty-one dollars (Jii2,021.;. 

The Edrector reported that in confonaance with the instrucUons of the 
Board he had submitted to His Honor the Mayor a supplementary budget for books 
in the sum of $90,000. 

The Director presented for tJie consideration of the Board budget ^ 
allocations for the use of estimated trust funds incon^ for 1952. Following 
discussion, on motion duly made and seconded it ^ms 

VOTED- that there be adopted the budget allowances for the use 
of estimates trust funds income for the fiscal year 
beginning Januaiy 1, 1952, as set forth in the accoiT?)anying 
schedules: 



^ot a responsive bid. 



I 

I 



I 



^Omitted bids for furniture specified in Units VI and VII 



IBS 



84 



.^.rAc^nr^. nf Reference 3p<^ Research Services 



General: 

General Reference 

Periodicals & Newspapers: 
Periodicals (G\irrent) 
Newspapers (Current) 

Goveminent Documents 

Maps 



$3,100.00 
1,150.00 



The Humanities: 

Literature & Languages 

History „ n. • 

Philosophy, Psychology & Religion 

•Rie Arts: 
Fine Arts 
Music 
Prints 

The Social Sciences: 
Business 
Education 
Social Sciences 

Science and Technology 
Physical ^Sciences 
Biological Sciences 
Engineering 
Patents 



$1,750.00 
U,250.00 



350.00 
UOO.OO 



li,U5o.oo 
U,l;5o.oo 

2,000.00 



2,250.00 
2,250.00 
1,250.00 



5,000.00 
1,500.00 
U,ooo.oo 



2,000.00 
2,000.00 

U, 500.00 
500.00 



Rare Books? 



TOTAL 



Division of Home Reading, and G oTnmunity Services 

Chariest own Branch Library 
Dorchester Branch Library 
Mattapan Branch Library 
Phillips Brooks Branch Library 
South Boston Branch Library 
West End Branch Library 
VJest Roxbury Branch Library 
Miscellaneous 

TOTAL 



63ii.OO 
82.00 

703.00 
Ui.OO 

91*00 
10.00 

35.00 
53.00 



Non-Public Departments 

Director »s Office 
Information Office 

Personnel Office 

Office of the Division of Reference & Research Services 
Cataloging and Classification Department 
Book Selection Departjnent 
Book Purchasing Diepartment 
Staff Library 

TOTAL 



$6,750.00 



I 



10,900.00 



5,750.00 



10,500.00 



to 

o 

M 



9,000.00 



12.100.00 

$55,000.00 



I 



I 



$1,652.00 



300.00 

200.00 

100.00 

200.00 
1,^00.00 

'boo. 00 

600.00 
900.00 

$U, 600.00 



I 



I 



The Director reported concerning the difficulty in covering with a 
reduced staff during certain hours of the week in the Business Branch, the Prin^ 
Departiaent, and the Tyler Street Reading Room. On motion duly made and seconded 

^^ ""^ VOTED: that, beginning Saturday, June U, 1952, the Business Branch 

and the Print Department be closed on Saturdays until the 
first Saturday in October, and that the Tyler Street Reading 
Room be open on Mondays and Thursday from 10:00 a.m. to 
8:00 p.m., Tuesdays, Wednesdays, and Fridays from 10:00 a.m. 
to 5:00 p.m. and be closed on Saturdays and Sundays up to 
and throu^ September 30, 1952. 

The Director reported on the status of the woric of the fund raising agency 
retained to make a survey of a campaign potential, statjjig that Mr Harold B. 
Allen, of the firm of Tamblyn and Brown, Inc., had begun on the survey and that he 
wished an opportunity to talk individually with the members of the Board. The 
Trustees stated that they would confer with Mr Allen. 

The Director stated that it was the practice of the Board to empower 
him during the summer months in the absence of regular meetings to make payments 
from the income of the Alice Lincoln Whitney Fund to members of the staff who 
because of personal illness were in need. On motion duly made and seconded it was 



VOTED: 



that during the summer months and until the next regular 
meeting the Director be and hereby is authorized to make 
payments from the income of the Alice Lincoln Whitney Fund 
to employees in need because of personal illness, in con- 
formance mth the policy established by the Trustees. 



Dissolved: 



I I Clerk 



In Board of Trustees 
Friday, 20 June 1952 

A regular meeting of the Trustees of the Public Library as an administra- 
tive agency of the City of Boston was held in the Trustees Room at 3:30 o'clock 

^''"' Present: Messrs Buxton, Friedman, and Lord, Trustees; Mr Milton ^* ^ord. 
Director, and Librarian; Mr John J. Connolly, Assistant to the Director, and Chief 
Executive Officer; Mr Francis X. Moloney, Assistant to the Director, In ^arge of 
Business Operations, and Miss Elizabeth B. Brockunier, Assistant to the Director 
and Secretary of the Corporation. 

The President, Mr Friedman, in the chair. 

In accordance with the usual policy of the Trustees in the matter of 
signing payrolls, on motion duly made and seconded it was 

VOTED: that, subject to the approval of the Mayor, in accordance 

with the provisions of section 22 of chapter 3 of the Revised 
Ordinances of 1925 Milton E. Lord, Director, and Librarian, or 
upon his delegation John J . Connolly, Assistant to the Director, 
and Chief Executive Officer, or Francis X. Moloney, Assistant to 
the Director, In Charge of Business Operations, or Elizabeth B. 
Brockunier, Assistant to the Director and Clerk of the Corpora- 
tion, be and hereby is authorized to sign the payrolls of the 
Library in representation of the Trustees for a period not to 
exceed four weeks from 23 June 1952. 



■■■ 



186 



181 



Tn onSer to cover the period durine the sunnner «hen there "if * n°^ '^ ^ ""^^^^ 
S ?^e L^ TLke ^txon, on motion duly made and seconded it was 



VOTED: 



AND 
VOTED: 



MD 
VOTED: 



'"-''■ -i^t^ recronirs^ir3Tt^e^srr^i-c^ "? 

?o?<^MHlto„ E ^rd mreot<^?^ Librarian or upon his delegation 
]lll J ™ii? Assies to the Director, and Chief teecutive 
Office^ rS^isT. Moloney, Assistartt to the Director, In Charge 
of BuSness derations, or Elizabeth B.Brcct:unier Assistant to the 
Director and Cleik of the Corporation, be and hereby is/"?^^ i^i^^„_. 
to SgTthe oayrolls of the Libraj^ i"/«P^^f f f ^?S.f Trustees 

fSrt period' Zt to exceed four weeks from 21 July 1952. 

+v,=+ «,biPct to the approval of the Mayor, in accordance with the 
J^^sions of ^ctionlf of chapter 3 of the Revised Ordinances of 
192rmiton E. Lord, Director, and Ubrarian, or "P^'^^hi^J^ljsation 
Zii T normollv Assistant to the Director, and Chief Executive 
0?Sce; r^rScisT M^oney, Assistant to the Director, In Charge 
of B^SAe^s derations, or EUzabeth «• Brockunier As^stant tojie 
Director and Clerk of the Corporation, be and hereby " ™P;^!°^ 
to sign the payrolls of the Library i"/^^ff f * tiQ^? Trustoes 
for a period not to exceed four weeks from 18 August 1952. 

that subieot to the approval of the Mayor, in accordance vdth the 
pr^sions of section Tz of chapter 3 of the Revised Oj;d^«^«^^^^„ 
192rMilton E. Lord, Director, and Librarian, or upon his delegation 
jS jf Connoily, Assistant to the Director and Chief^^-^-^^, 
Officer, or Francis X. Moloney, Assistant to the Director, in ''"^ge 
of Business Operations, or EUzabeth B. Brockunier, Assistant to the 
DLecfor Ld Clerk of the Corporation, be and hereby "/»^^°P;^/^^^^^ 
to sien the payrolls of the Library in representation of the Trustees 
LT^S^ S^ to exceed four weeks from 15 September 1952. 

The Director reported further in the matter of payment of en^^loyees by check 

payment to employees on Thursday mornings each week. He steted that this was to oe 
taken care of within the near future. 

The Director Steted th^^^P-^S^tl^/Vhe^rercl'^b^f^rtS S 
:?:°taS°?.Ta!y: ms^LithTli^y Mr'^^S'v. Moynihan members of the Execu- 
tive S Miss D^y stated that at the meeting of the Staff Association the 



I 






I 



I 



I 



I 



The Director said that this poUcy had been adopted in confomance with 
the „olic?^pt^^^ghout the City-s employ for those in a like classification 
to the Sub-S^ofessional Sbrary Service so as to avoid l^f ^^^^ the salary^rate^f 
this o-ouD greatly above the market rate being paid in the community at the time 
mt f $^f cost^of living increase had been granted to city employees. He 
=+t+»^ th^ as ioon as the City's reclassification of positions was coii?>leted it 

:^sTla^S to re^onsidS toe ^e scale of t»«,f >^-^-f ^f i^^.f.S ofTt» 
^IZ -in the lifht of that reclassification, with a probable instit-rtion of step 
^W incx^men^s to a total of $300. to bring the ma:dmum of all in the group to 
the same level. 

Miss Daly again raised the question of allocation of personnel in con- 
nectior ^tb tS^^^Stion 5n part-tme service. It was pointed out l^ the 
^^ thS allocation of personnel was an administrative decision rather than a 
matter of policy for consideration by the Board. 

Miss Daly expressed appreciation on the part of the representatives of 
the Association for the Trustees' consideration of their presentation and Miss 
Daly, Miss Sliney, and Mr Moynihan then w3 thdrew. 

The Director stated that Mr William V. Ward and representatives of the 
Boston Public Library Maintenance atployees Local Union -^311. ^^^ waiting to be 
heS^? Mr Ward^ MrClifford L. F^, Mr Edward F. Lunny and Miss "^^y fands then 
^^^BforP toe Board. Mr Ward spoke on behalf of the group. He stated that, 
f^oSn° In earliS^;re"entSio?^in the matter of increasing the vacations of 
the cSricS ^ Mech^cal Service to more nearly match those of the bi^l^othe- 
oal eS^s, the Trustees had generously lessened the period before individuals 
^ A.Z^ Z^^L h»r.mr,P Plieible for increased vacations, but that the interpreta- 
tion of tSTcha^^e^ poiS had not met expectations. He stated toat maintenance 

Sve aA Sditio^ week of vacation in toe foUowing surm>er, but only that 
portion S the week that would be earned subsequent to their anniversary date, 
^ that this did not conform wito the practice elsewhere in the City er^loy- 
^discussS also toe matter of the charging of illness ^Vf :;!t?nn^"'^1taLd 
to a sick leave when illnesses were of short or interri^ted duration. He stated 
toat tois wl^ th^ only institotion he knew of in which such a system was in use 
^d he "geftoe esteblish^i^nt of sick leave entirely separated from vacation. 
^ report^ that he was impressed wito the generosity of the library in the 
mItterS length of vacation and of extended sick leave as compared wito toose 
of other city departments. 

The Board pointed out toat budgetary considerations must be considered, 
toat inc^Ler^.atSn absences must be covered, and that this entailed employ- 
^^ on^^erUme basis of toe present staff. Mr Fay ^^^ M^^^-^^^lo 
brieflv oommentinP that the present system of charging small lUJiesses to 
vSSs pSiS individuals wito greater length of service. Mr W^^^^** 
IS qiestion^ the number receiving curtailed vacations through the present 
ilLiess chS«mig system, and it was suggested that the Union -^-fht "flke a 
«t^ of tte^tter. It was also pointed out by the President toat toe oriti- 
fi^^o? ov^s^^Sfing mighHe levelled if f urtoer liberallzl^ of vacation and 
sick leave allowance is instituted. 

Mr ward requests that the Trustees give further study to the possibility 
<rf separation of sick leave and vacation and the group withdrew. 




Consideration of appointment of Chief Librarian of the Division of Home 
Reading and Community Services was deferred until the meeting of June 23. 

The Director brought to the attention of the Board the matter of ^^ ser- 
,Hn. tha refreshments atl^etings of Friends of the Library groups, stating that the 
SSIaS wl^ en^SL^ftTe foi^tion of such groups, that branch librarians were 
m^i^a^Sngements f or the serving of refreshments to group meetings, but that 
ti^r^^w^Ho ?^ds provided for the pay^nt of the expense of the refreshments. 

^f^rTsIdent stated'that he would be happy to maice ^ -^^f :^^-L^^LTr^sident.s 
expense to the amount of $100. The Board expressed its appreciation of the President s 
action. On motion duly made and seconded it was 

VOTED: that the sum of one hundred dollars ($100.) tendered at this 
meeting of the Board by Mr Lee M. Friedman for the purpose of 
providing refreshments at meetings of Friends of the Library 
groups be, and the same hereby is, accepted with gratitude. 

The /Assistant to the Director in Charge of Business Operations reported that 
there had been a very successful meeting of a group from the Jamaica Plain ^ea that 
ha^ Lr^d a mend7of the Jamaica Plain Branch Library organization. He stated 
t^t t^ hia'Sld a meeting at which there were over 80 members present aid that 
committees had been formed to carry on its activities. 

Consideration of the revision of hours of service in the branch Ubraries 
was deferred until the next special meeting. 

The Director reported that the tixamining Committee was to hold a ineeting 
nn Wednesday June 2^ to consider and adopt the report of the Committee, that the 
^esS wokd^ there to accept it on behalf of the Tructees. He stated that at 
tJ;tt sSie meting the new coirmttee was to be present and would formally organize 
and elect its Vice Chairman. 

The riirector stated that the Law Department had notified the Library that the 
action takenV the Trustees on May l6 to authorize the President, Vice ^^^ident and 
the other members of the Board to sign contracts entered into by the board did not 
provide Id^uate legal provision for such authority. He stated that a revised form 
of vote had been prepared by the Law Department. On motion duly made and seconded it 

VOTED: that there be and hereby is rescinded Ihe vote of the Board of 

Trustees taken at its annual meeting held on May 16, 19i?2, whereby 
untDl the next annual meeting the President, or Vice President, 
or in the inability of either, any mmber of the Board was 
authorized to sign contracts entered into by the Board. 



I 



I 



CO 

o 



I 



I 



was 



and 
VOTED: 



that until January 1, 19^3 the President, Vice President, 
Director and Librarian, and Assistant to the Director and Chief 
Executive Officer be and they herety severally are authorized 
to sign any and all contracts voted to be made by the Board in 
the nme and behalf of the City and any and all communicatians 
in connection with the award of contracts so voted or reccan- 
meiKied to be so voted. 



I 



'^'^^ mmrs^^ks^^rS^trSli ft-ustees. He stated that he would report 

of $25,000. an place oi x.ne ™^1~° /^„ ' ^^^ Kpleston Square Branch Library, 
Libraiy for the purchase of book stock ^°^^!;^?^^Siestonj.q ^ ^^ f^o^ 

He reco^nended that f !^^/^^^^*,^^T|^"J^ the'^^ o^l Loount'to tt>e 

Zo^lVlr;Vl^or^<^^ f^^e .Z^^ UbrL^ and the Open Shelf De- 

partment. 



Dissolved: 



(J Secretary 



In Board of Trustees 
23 June 19^2 

A snecial meeting of the Trustees of the PubUc Library oB an adminis- 
trative tge^y S the City of Boston was held in the Trustees Room at 3:30 
o'clock p.m. 

Present at the meeting were: Messrs Buxton, Donahue, Friedman, and Lord, 
Trusteesf Hrmiton K Lord Director a^^^^^^^ 

IsSft^ ^t^ "I SS ^oZt Sr^;-s^-t"- -^^ ^^^-'-^'' ^' 
Brockunier, Assistant to the Director and Secretary of the Trustees. 

The President, Mr Friedman, in the chair. 

^*i! ,tV!nH^rSe annual convention of ttie American Library Association in 
'^\T^^ro^^^2V - July 5 and to report thereai'ter to the Board. 

The Director reported that the Library had just been notified by the 
Public sSld^Ss D^^ent that a hand rail must be instaUed on the main 
Public Buildings uepa^e building and additional lighting must be 

IT^Z fn foL'S'lS d^e^nts. "^stated that a further report would 
be made concerning estimated cost of such installations. 

The Director made a further report as to possible methods of effecting 

tution of bookmobile service, through """"^^"^ °L.f*^ H^y of personnel 
FoUowing discussion the Director was requested to prepare a survey ol per 
coverage vdth possibiUties of staff reduction. 



90 



«.^ Lord raisea tne .-^-^^-^^^Ls/^SrH^St^S 
w>ric of Miss Fanny ""l-^steui, Branch Librarian wesx library 

surn^arized her <=-f t^^^^sSesre^ that'soS'^td^tioILl recognition ^th 
activities over the years, ^^^^^^^sesx^e" ^"^ r^erhaDS as Curator of Work 

increased remuneration should ^ ^ccorde^to her P-h^^^^^^ ^^.^ ^ ,3^ 

STaiH^L'bS SbraSaTt^^r^ vith ot^er racial groups as she had 
done at West End, 

The Director called attention to the fact Ih at there already is one 
Curator.'^^C^aror o. -ericana^ ^d tf t^^e sala ^ ^^s P-^- -^%^3^„ 
same as that of a branch librarian. He reporwa special woric 

special collections ff^ racx^^ups ^^^^^^IZfZs^.^.^ that Miss Goldstein 

zv^n\r:z^\rz = ;-.} °C^^^^^^ r^c^^^^er^LnuTiy-o; 

r fev:LS«^^S"-TolTe-ir ^ ^LSd^^^lrhX^a U the Ubra^ would 
be in a position to develop a Hibemica collection also. 

Following a general discussion **^e Director was r^que^d to r^e a study 
of the possibilities for making greater use of the abiliUes 01 russ 
and to report back to the Board. 

and report to the Board. >n ^ j jj 



Dissolved : 



\J Secretary 



In Board of Trustees 
6 August 19^2 



Administrative Agency 
Minutes of Meeting 

A special meetin. of the Trustees of the PubUc Library as an admnistra- 
tive agency^f the City of Boston vas held in the Trustees Room at 6:30 p.m. 

Present- Messrs Buxton, Lord, and McDonald, Trustees; >Ir Milton E. Lord 

and Clerk of the Corporation. 

The President, Mr Friedman, in the chair. 

Th^ Assistant to the Director in Charge of Business Operations, reputed 
The Assistant ^o ^"^^^« ^ ^^^ advertising bids received for 

TKZlfZ of a bianS ^TO buS'S at No. 2010. Col.^bus Avenue had been 
pl^JSy Sn2 L™aS He stated th^ the following bids had been received: 



1^91 



I 



I 



CO 

o 



i 



I 



Edward P.. Marden Corporation 
233 Harvard Street 
Brookline I46, Massachusetts 

Park Construction Company, Inc. 

UO Court Street 

Boston 8, Massachusetts 

Leonaix3 Hugo 

I43 Fi^e Road 

Welle sley Hills, Massachusetts 

Kirkland Construction Company 
190-192 Fifth Strept 
Cambridge, Massachusetts 

J, A. Singarella Companjr 
1^ Bay Street 
Dorchester, Massachusetts 

Keystone Construction Conpar^ 
1U8 State Street 
Boston, Massachusetts 

Proia Construction Ooppany 
I48 Silver Lake Avenue 
Newton, Massachusetts 

On motion duly made and seconded it was 



$107,1*146.00 



116,7U1.00 



118,000.00 



123,258.00 



1214,370.00 



12)1,600.00 



132,767.00 



VOTED: 



that there be awarded to Edward R. Marden Corp., 233 Harvard 
Street, Brookline, Massachusetts, the lowest quaOified bidder 
in the public bidding, the contract for the erection and com- 
pletion of a branch library building at No. 20UU Columbus Ave- 



nue 



Poxbur^r, Massachusetts, in the Amount of one hundred 



and 

VOTED: 



I 



seven thousand, four hundred and forty-eight dollars Cil>107,ia<o.;. 

that the Directdt, or the Assistant to the Director and Chief 
Executive Officer, be and hereby is authorized to request the 
permission of His Honor the Mayor to award the contract as set 
forth above. 

The Assistant to the Director, and Chief Executive Officer stated that 
it was necessary to enter into a contract for the purchase of the Plasti-Kle^ 
book iacket covers now used extensively by the Library to protect the fresh 
atraearance of the books, that this was a proprietary article, and that eotise- 
nuentlv the Mayor's permission would have to be requested to award a contract 
without public advertising. On motion duly made and seccmded it was 

VOTED- that there be awarded without public advertising to bro-dart 
Industries, Newark $, New Jersey, the contract for the pur- 
chase of certain Plasti-Kleer book jacket covers, in an amount 
not to e3a;eed two thousand five huiwired dollars ($2,500.}. 



I 



192 



193 



^rm. that the Director, or the Assistant to the Director aixJ Chief 

™™- ^cutiveTmoer be ^ hereby -,-*'^<'^-i^-° Ja^f .^^Lt 
permission of His Honor the Mayor, to award the contract as set 

forth above. 

addition be placf^d in charge of the three sections. 

TTnllow^Vr discussion of the aforesaid recommend ati on and other possibilities 

such as he proposed. 

The Director reported on his prosress in making inquiries outside the staff 

r-wSdlhO to iSrSort f»«.r 1. W -«»r .. th, -tine 1. S.pt».b.r. 



I 



I 






T)is solved: 



Administrative Agency 
Kinutes of Meeting 



^^uJLm4^ 






Secretary 



I 



In Board of Trustees 
3 uctober 19^2 



A rsEuXar ^etinc of the Tn,stees of the Public Library as an administrative 
asency of the City of Boston was held in the. Trustees Room at 3:30 p.m. 

'resent! Messrs Buxton, Donahue, Friediian, and Lord, Trustees; Mr "ilton E. 
T.,,1 nir^ctor^nd Librarian; Mr John J. Connolly, Assistant to the Director, and 
rh^f ^cS Off^oerl^ Francis X. Moloney, Assistant to the Director, In Charge 
of"^sSrssTeraIions''aJ Kiss Elizabeth B. Brockunier, Assistant to the Director 
and Clerk of the Corporation. 

The President, Mr Friedraan, in the chair. 

The President presented for the consideration of the Board a draft of a 
statemenrL to^e position of the Library relative to the rec^^nt issue raised 
S throreni notably the Boston Post, in the mtter of inclusion m the Library 
^llecllons ^f cer^n items particullrly works relating to or emanating frm the 
flSon^ toe soviet Socialist Republics. He stated that in view of the J°"*??- ^ 
v^sy ^d the public's interest as manifested Ir/ ma^ communications to the Library 
^e community oroected that the Board would make public its stand. 



I 



I 



I 



Following discussion of the recent developments concerning the inclusion 
of Russian language newspapers and certain periodicals in the collections of the 
Library, Mr McDonald moved that the Board hold an executive session. The motion 
was seconded by Judge Donaliue. 

Mr Buxton, calling attention to the fact that there was a very lengthy 
agenda before the Board, requested that the executive session be deferred until 
the close of the meeting or until a later date. 

Monsignor Lord also requested that the Board continue with the matter 
befdre it, namely, the consideration of the statement submitted by the President, 

The Board thereupon resumed consideration of the draft, incorporating 
certain chanres in the proposed statement, and discussing the steps T-rtiich the 
Director should take to prevent the misuse of the Library's facilities for 
communist purposes. It was agreed that (l) a careful scrutiny of the staff should 
be maintained, (?) that the sources of all gifts to the Library should be examined, 
and (3) that the books selected for the Library's collections should exclude 
those that either are poor propaganda or that have no basis for providing fac- 
tual information. 

Judge Donahue stated that he would move tiie adoption of an alternative 
statement as follows: 

»»The Board of Trustees of the Boston Public Library are conscious and 
zealous that the high traditions of the Library shall be safeguarded and main- 
tained. Mindful of the discharge of their high responsibility and duty, the 
Trustees propose that the m.aterial in the Library shall not be misused for 
propaganda purposes to the injury of our country. 

"They are determined to take all legitimate precautions to make sure 
that the facilities of the Librarjr shall not be abused for the planned infil- 
tration of Communist propaganda. The Director has been instructed to effect 
arrangeLients designed to prevent abuse of misuse of any Conmunist propaganda 
material in their possession." 

The Clerk was instructed to poll the Board on the statement proposed by 
Judge Donahue and polled them as follows: Mr Buxton, 1"^ Friedman, Monsignor Lord, 
voting no; Judge Donahue and Mr McDonald voting yes. 

It was then moved that the statement submitted by the President and aa 
subseqtiently corrected be adopted as follows: 

"A century ago the City of Boston established the first free city libraiy. 
Since that time our library has set many precedents for later institutions. Today 
the Boston Public Library is one of the world's great libraries. 

"Its Board of Trustees are determined that the hi^ traditions of the 
library shall be safeguarded and maintained. 

"They believe that tiie collections of the library should ever be opem to 
all books and reading matter ^^lich afford useful information and enlightroent to 
the community. Material presenting all points of view concerning the problrais 



194 




^ issues of our ti«s, international ^e^nf xaT^t'?: -S^ef.^^Sf 'hat 
to the public. The l^'^ary authorities have no ngn^ ^^ ^^^ 

^eir individual or -Uective p^nts o^ -- ^^^.f ^ ^j.^ed an opportunity 

t^fX --- - -- -^^^^^^ -in^-on^rrour 

re:«S:1S:e"at"«^3rdeSSoS ^S^glT^x/are o. ^e people ^ o. 

the nation. 

...t the sa.e ti:.. ^^^J^ftJ^tr^ te't^rJ^s^TZt'^""^^- 

..we are detennined to taKe all le^it^ate f^^^^;^jTr^,^A.Zn 
the facilities of the Ubr^ SSct^ has Sore'b^e^ 'instructed accordingly 
fo °e?rr^a^'a^%S^3^^esSned^S prevent abuse or misuse of any Cor^nist 
propaganda material in our possession." 

^ A *^ r,^n thP Board on the statement sulanitted by 
The Clerk was instructed to p^ the ^ard on ^ ^^^^^^^,_ ^^^ ^^^^^^ 

the President and as subsequently corrected and poiie ^^ McDonald voting no. 

Mr Friedman, and Monsignor Lord, voting yes, Juage uona. , 

It Has agreed that boti> state,*nts together with tt^e voting record should 
be released by the President at once to the press. 

The President reported t^at Kr Richard a Hensl^, ^^.f^^^^f-^^relh^^ 
Division of Reference and ^^l^^^^^^^Zoo^J^^'^reltT^'cert^ other 
Trustees in the matter of his '•^f^^alj^ accon^iy committee of the City Council 
Library officers ^o *-,^^^/3i^:^rstated SS^^ Sensley had requested that 
Ss'lTeS b^ef:?;ed'!StS:Ts:bsequent meeting in order that he mi^t have his 

legal counsel present. 

Xn View of the ^f act that ^^J^^^^^f ZlT^eT^.TZ^Z.^'LT. ^^Sld. 
on Uie agenda at tody's '^^etant, ^^^f^^^r^^.^agreed that V.r Hensley would be 
h:::f at°thrt^.^^ clfr/- "^.^eT^^^l^ >>r Hensley of the date on 
vhich he would be heard. 

The Director reported the retirement orj«iss C^istine ^^^^'^'^lH^X 
Selection for Reference and Research Services, as of Septemoer ju. 
made and seconded it was 

VOTED: that Christine Hayes be appointed '^^f^^^l^^f^^^^^^^ 
for Reference and Research Servxces, Emeritus, eflec^3.ve 

October 1, 1952. 

^ X xt, r^A^^^+r^ Tn HhaTPe of Business Operations, reported 



I 



I 






I 



I 



Edtjard Govennan 
130 Halleck Street 
Boston, Massachusetts 

C. C. Ternple 

729 Boylston Street 

Boston, Massachusetts 

Poley-Abrams Corporation 

2 Eln Place 

BroolG-ine, Massachusetts 

Tassinari Contracting Corporation 
$7 Snow Hill Street 
Boston, Massachusetts 

Piper Brothers, Incorporated 
^80 Massachusetts Avenue 
Canbridge, Massachusetts 

D. A. Rossano Construction Coit^jany 

UOl Border Street 

East Boston, Massachusetts 



$5,900.00 



6,U87.00 



7,350.00 



7,U29.00 



7,975.00 



8,123.00 



I 



He stated that the references of the lowest bidder had been saUsfactory, 
and reco!^ndS1hat the contract be awaz^ied to hi.. On motion duly made and 
seconded it was 

VO'^- that there be awarded to Edward Goveman, 130 Halleck ^ 
Street, Boston, the lowest qualified bidder xn the putOic 
bidding, the contract for a New Telephone Roon and Exit 
Controls in the Central Library building as specified m 
the contract, in the total aniount of five thousand nine 
hundred dollars ($5,900.). 

The President stated that an inquiry had been made concerning ^e use 
n-p tr;.vel funds within and without the city by library employees. He stated 
?Lt the DS^to^had load prepared for the members of the Board a complete study 
of ^ ex^^itSer^^^ travel by library employees, including daily carfare 
exoSitSe^ for the years 1951 and 1952, throu^ September of 1952. It ^ 
I^^ed t'at coLideratLn of policy in the matter of travel by -^^ra of the 
s^f should be deferred until the next fuU ir^etmg of the Board. 



Dissolved; 



n Clerk 



I 



In Board of Trustees 
10 October 1952 

x4 «^ +>,« TT^iistees of the Public Library as an adirdnis- 
trative tgeTcytf thf ^iVofTosCrh^id in the Trustees Room at 3:30 
o'clock p»m. 



f96 



1'9T 



p.,_^„f "essrs Buxton, Donahue, Friednan, Lord, and McDonald, Trustees; 

Srrr: ?f cKe rBrn:s°s'S-kons, ^d Miss m.a.eth B. B:.o>cu„ier, 
ISSstant to the Director and Secretary of the Board. 

The President, Mr Friedman, in the chair. 

■n,^ r^aard was a nformed that Mr RJchard G. HensXey, Chief Librarian of the 

«+«^ .^omn-iQ^^-inn to read a prepared statement which he there- 
Mr H^"?l^y,^XSsuSd^tS2inEor?he duties of his position, the events 
upon read setting forth has understanaing oi Library Officers to 

search Services. 

There follo^^ed a questionins of Mr Hensley by nembers of the Board parti- 
cularly s^Z his attitude toward cooperation with the admnistration an meeting 
its problems. 

ll^:^r:JnX:^^^^^^ that he was ejected to attend t^e hearing 

and to answer any questions of the City Council. 

Mr Hensley and Mr Farrell then withdrew. 
The meeting was then resumed. 

Durlnr- the month of June 1952, followinf: approval by the Director and in 
accordancrSfh the authority delegated to hlr> by the Trustees, expenditures for 
services and supplies were authorized as follows; 



I 



During the month of August 19^2, following approval by the Director and 
in accora™w^th the authority delegated to hd. by the Trustees, expenditures 
for services and supplies were authorized as follows: 



Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 
TOTAL 



$17U,08U.30 

10,123.96 

5,U2?.U8 

10,510.39 

1,5146.77 

37.gO 

$201,637.70 



O 



DurinF the month of September 19^2, following approval by the Director and 
in accord™w^th the authority delegated to him by the Trustees, expenditures 
for services and supplies were authorized as follows: 



Personal Services 
Contractual Services 
Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 
TOTAL 



$2lU,990.l6 

U,326.27 
2,699.22 
6,781.80 
l,l4lli.87 
5g8.2g 

$338,214^.57^ 



I 



I 



-).Tncluding $107,li78.00 for erection and completion of a branch library building 
at No. 20I4U Columbus Avenue, Roxbury, Mass. 

During the month of June 1952, foOlo^^ng approval by the ^^^^^^^^^/jj^, ^ 
accordance i?lh the authorit^r delegated to him by the Trustees, payment of bills 
>jas autiiorized to be charged as follows: 



Personal Services 
Contractual. Services 
Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 
TOTAL 



$182,U37.87 
U9,983.38 

6,351.93 

16,077,78 

6,125.90 

1.275.91 

$262,252.77 



General Appropriations 
Personal Services 
Contractual Services 
Supplies & Materials 
Books 
Equipment 

TOTAL 



$182,1 137.87 
3,U37.00 

5,227.U3 
16,077.78 

3,UU0.15 
$210,620.23 



Durin.^ the month of July 1952, following approval by the Di^^^^'j;.^^^^^ 
accordancr^th the authority delegated to him by the Trustees, payment of biUs 
was authorized to be charged as foUows: 



Durim the month of July 1952, following approval by the director and in 
arcordJr^h the authority delegated to h5m by the Trustees, exj^enditures for 
services and supplies ^mve authorized as follows: 



Personal Services 

Contractual Seinrices 

Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 
TOTAL 



^26,123.^2 

9,02)1.25 

3,362.97 

01,889.60 

1,1417.02 

870. I42 

$252,687.68 



I 



I 



General Appropriations 
Personal Services 
Contractual Services 
Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 
TOTAL 



$226,123,142 

2,32U.23 

3,727.32 

11,889.60 

971.51 
1,898.08 

$2U6,93U.16 



196 



$99 



accordance with the authority ^^l^g^^^^.^ ^ ^^ 
^s authorized to be charged as follows. 



General Appropriations 
Personal Services 
Contractual Services 
Supplies & Materials 

Books ^^ .. ^ 

Current Charges & Obligations 

Equipment 

Structures & Improvements 

TOTAL 



$17U,08U.30 

3,320.81 

3,3?3.3U 

10,510.3U 

217.H$ 

605-85 

7*20 

$192, 0^9. 3U 



I 



I 



^ o ^ v.^>, ioc^9 following approval by the Director and in 
was authorized to be charged as follows: 



General Appropriations 
Personal Services 
Contractual Services 
Supplies & Materials 

Books 

Current Charges k Obligations 

Equipment 
TOTAL 



$2lU,990.l6 
1,108.U6 

U,0U2.5U 

6,7bl.80 

31.50 

160 > 56 

$230,061.97 






,or the nonth of O^e X9S2, the folXovin. r^ort on personnel was .ade by 
the Director: 

Retirements: 

aoseph A. Lou^lln. Junior Building Custodian, Brighton 3ra..h, June 15. 

Resignations : 

Deaths ; 

John J. Griffin, Mason, Buildings Department, June 17. 
,or the nonth of July 19?2, the foiaowin, report on personnel was ^e by 
the Director: 

Retirements: 

Florence B. Darling, Krst Assistant, Fa«euil Branch, June 30. 

Resip;nations : 

Anne C. Kearney, Assistant, ^^^ ^Tr>S'^nty^y ^^ ' 

Sigrid R. R^^'^y'i^^"*:"*^^ ^intXartment, July 26. 
Elizabeth H. Kauftaann, Assistant, iTinT, uep 



I 



I 



I 



I 



Sub-Prof essio npl Library Service 

Deaths ; 

Daniel J. Brown, Forwarder, Binding Department, June 27. 
For the month of August 19>2, the following report on personnel was 
made by the Director; 
A ppointments : 

Sub-Professional Libra ry Service 

Resirniations; 

Eleanor DeGia^^antonio, Rlrst Assistant, Kirstei^ Business Branch, August 30, 

Sub -Professional Libr ary Service 

Veronica M. Tibets, Assistant, Book Stack Service, August 15. 
^rXe r! Cudnore, Assistant, Book Stack Service, August 28. 

For the month of September 1952 the following report on personnel was 
made by the Director: 
Retirements ; 

Christine Hayes, Chief of Book Selection for Reference and Research 
Services, September 30. 

mia-rHpal and Mechanical Ser^£es ^ 

PatricTA Kennedy, Senior Build ing Custodian, September 30. 

Resi (Rations : 

Jeanette A. Pepi^. Assistant-in^harge, Tyler Street Reading Room, 
September 27 • 



Q 



Sub-Professional Library/ Service 

Marie T. Cronin^ Assistant, West Roxbtiry Branch, September 5. 

M. Patricia Gillis, Assistant, Office of Division of Home Reading 

& Community Services, September 23. 
David A. Cotton, Assistant, Periodical & Newspaper Department, 

September 25. 
Mary E. Herrington^ Assistant, Information Office, September 27. 

In accordance with the usual practice in the matter of signing payrolls, on 
motion duly made and seconded it was 

VOTED: that, subject to the approvaD. of the Mayor, in accordance with the 
provisions of section 22 of chapter 3 of the Revised Ordinances of 
192$ Milton E. Lord, Director, and Librarian or upon his delegation 
John J. Connolly, Assistant to the Director, and Chief Executive 
Officer, or Francis X. Moloney, Assistant to the Director, in 
Charge of Business Operations, or Elizabeth B. Brockunier, Assistant 
to the Director and Clerk of the Corporation, be and hereby is 
authorized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
13 October 19^2. 

A Circular Letter from the Mayor's Office concerning the filling of vacancies 
in Citv Departments was read, with the Director reporting that this does not apply 
to the" Library and that the matter had been discussed with the Budget Commissioner. 
He stated that in terms of the statute establishing the Library, control of employ- 
ment of personnel rests in the final instanr^e with the Trustees, subject to limita- 
tions of available City appropriation. 

The Director reported that on Au£2:ust 7 the International Brotherhood of 
Bookbinders Local No. l6 had notified him that the Bookbinders Union No. 16 and the 
Bindery ^'omen's Union No. <6 had reached an agreement with the Union Shop employers 
of the*^ f-rraphic Arts Institute establishing new wage scales as follows: 



1 



Journeymen Bookbinders and Printers 



Sewers 



$87,375 per \& 
$U6.875 per yk 



The Director stated that they were asking that the Library adopt this new scale, to 
be retroactive to March 3, 19^2. He reported that usually the new scales were adopted 
and put into effect by the CJty Printing Department following the agreement between 
the Union and the (iraphic Arts" Institute and that in the present case tiiis had been 
done, with increases retroactive to March 3. He reported that to put them into 
effect as of March 3 would cost api^roximately ^3,523 through December 31 and ^U,3ub.l40 
for the whole year 19^3, that no funds were budgeted to put them into effect in 1952, 
and that action might well be deferred until it is possible to put increases in 
general into effect for the other Library eir^loyees, which it is hoped to do in 1953. 

It was the sense of the meeting that action be deferred until consideration 
can be given to salary increases for aU library employees in 1953. 

The Director reported that on July 22 there had been held a conference with 
representatives of the Boston Public Library Maintenance anployees, Loca3. No. I3II4, 
following which on August 5 a written reply had been sutonitted to its President, 
Mr Clifford L. Fay on the several questions raised in the canferencp^. ramely, that 



I 



I 






I 



1 



I 



an investigation of the work schedule of a Cleaner in the School Issue Department 
indicated that the change requested was not justified in terms of the needs of 
service- that heat relief time off, or other compensation, for eirployees whose 
work schedule is completed, or nearly coirpleted, or entirely corrpleted as for 
ni-ht work, cannot be recognized since heat relief is relief from heat at a 
specified time of most Intense heat, as from 2-5 p.m., but that for those who 
cannot be spared (skeleton staff) work loads will be held to a minimum consistent 
with service to the public; that the Director of Civil Service has now notified 
the Library that one individual had been certified as having passed the examina- 
tion for Senior Building Custodian but that appointment had not ^f ^/^^; _^^ 
Director stated that among other matters raised was the use of a Junior B^l^i^ 
Custodian to help out in ti^aes of emergency in the Shipping Department, that this 
had always been a matter of cooperation between two Departments and that he hoped 
that a willing cooperation of employees could continue even though a young man 
was being emploved on an emergency basis to help out in the Shipping Department. 
He stated that at the conference a question had been raised as to a reduction made 
in the vacation of an enployee because of an absence and that ;t;^is was a msunder- 
standing on the part of the employee and had been explained. He stated that to 
date there had been no further presentation by the Union. 

The Directo-r reported in the matter of salarj^ payments to those members 
of the stkff absent and receiving Workmen's Conpensation, that the Library 
followed the City practice of paying d»iring such absence of an employee the dil- 
f erencp between the amount of his regular salary and the amount of Workmen' s 
Compensation payment, so that for the period of his absence for injury m line 
of duty he does not receive less than his normal salary. 

Consideration of a request from Miss Fanny Goldstein was deferred. 

The Director reported that the Supplementary Budget had been passed by 
the City Council and that the final revised budget for the Library for 1952 
should now be approved. 

On rotion duly made and seconded it was 

that there be adopted the final revised budget allowances 
for the fiscal year beginnjLng January 1, 1952, based on 
sropropriations made to the Library and duly certified by 
the City of Boston, as set forth in the accompanying schedules: 



VOTED: 



1. Personal Services 

2. Contractual Services 

3. Supplies & Materials 

U, Current Charges & Obligatd.ons 

5. Equipment 

Total 



$2,U50,000.00 

203,836.711 

232,695.00 

70,88li.OO 

56.700.00 

$3,oiii,ll5.7U 



and 

VOIED! 



that Milton F, Lord, Director ax^ Librarian, or upon his dele- 
gation John J. Connolly, Assistant to the Director, and Chief 
Executive Officer, be and he hereby 1 s authorized to sign on 
behalf of the Corporation in ^proval of the payment of aU 
vouchers or bills covering •aqpenditures incurred in tenns of 
the final revised budget allowances for the fiscal year be- 
ginning January 1, 1952 as approved b^ the Corporation by its 
vote nf nntober 10, 1952 and for which appropriations have been 
duly mad« by the City of Boston for the said fiscal yeari said 
payments to be reported to the Corporation at its next business 
meeting for confirmation and ^proval. 



202 



203 



The director reported —ipt of « "otj^e ^-^^^^^^^^ ^:7trl??^oient. 

The Birector reported on ^^^^^ ^J:^TtM7::ToZL'r ZT.le. 

Sfrt^S'-a^ r.fhr^7^rAfcS:rL"rn^rv.y -t .t can, hut that .t 
has no funds for a school library service. 

The "ireotor reported that a letter had come from Dr Thomas J. Gi^l^"' 
PresideJ^^f-thf^ty H^ospital Board of T-stees inf ^ng t^^^ f^r^.Z^^""' 

that wilT be necessary. 

Tv,» nirpctor reported a request from a Mr Julius Ansel, Assistant Supervisor, 
care of ZlfJ^TZ^Z''^:^, He^s|ation C^y o^^Boston, for a near.n.^on^pro. 

Tflraifabilirff li-S: se.^: "to^^S LTa Tul^ be explored ^th Mr Ansel. 

The Director submitted to the Board a compilation of all book titles ordered 
by the Librarj' during the month of September. 

The Dirert.>r reported that -he Exaioinxng Corauttee for 1952:1953 had held 
its orgaSzaUon meeUnTand that committee assignments .ere now being made. 

The Director reported that in conformance with the "^wly enacted ordinance 
• ii^ihnL^t^ hereafter each '^ity Department must submit to the City 



I 



I 



70 



I 



I 



Dissolved: 



lyi^Kn4*^*v^ 



Clerk 



In Board of Trustees 
Friday, 17 October 1952 



A regular meetinc of the Trustees as an administrative agency of the City of 
Boston was held at h o'clock p.m. 

Present- Messrs Buxton, Donahue, Friedman, Ix.rd, and McDonald Trustees; 
Mr Miltonl, Lo;d, Director and Librari'an; Mr John J. Connolly, Assistant to the 
n'>=^!^ i,Ad Chief Executive Officer: Mr Francis X. Moloney, ..ssistant to the 
mr:c^or: llf cKe ^Business Operations; and Miss Elizabeth B. Brockunier, 
Assistant to the Director and Secretary of the Trustees. 

The President, Mr Friedr^an, in ihe chair. 

In accordance with the usual practice in t^e matter of signing payrolls, 
on motion duly made and seconded it was 



I 



I 



VOTED: that, subject to the approval of the Mayor, in accordance 
with the provisions of section 22 of chapter 3 oi the Re- 
vised Ordinances of 1925 Milton E. Lord, Director, and 
Librarian or upon his delegation John J. Connolly, Assistant 
to the Director, and Chief ExecuUve C.^fl -ur, or Francis X. 
Moloney, Assistant to the Director, In Gnarge of Business 
Operations, or Elizabeth B. Brockunier, Assistant to the 
Director and Clerk of the Corporation, be and hereby is 
authorized to si^n the payroUs of the Library in representa- 
tion of the Trustees for a period not to exceed four weeks 
from 10 November 19^2. 

The Director reported in the matter of the budget estjjnates f<xr 19S3 
that preparation of certain parts of the budget were "°^.^°^^^*f „^^.^^^^^^°^^ 
the estimates would be submitted to the Board at its next meeting for its con- 
sideration. 

Dissolved : 



^ Clerk 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, 7 November 1952 



A regular meetinc- of the Trustees of the Public Library as an administra- 
tive agency of the City of Boston was held in the Trustees Room at 300 o'clock 
p.m. 

Present: Messrs Buxton, Donahue, Friedman, and McDonald, Trustees; 
Mr Milton E. Lord, Director, and Librarian; Mr John J. Connolly, Assistant to the 
Director, and Chief Executive Officer; Mr Francis X. Moloney, Assistant to the 
mrTc^r, In Charge of Business Operations; and Miss EUzabeth B. Brockunier, 
Assistant to the Director and Secretary of the Board. 

The President, Mr Friedman, in the chair. 

The President reported that Msgr Robert H. Lord had sulrdtted to His 
Honor Mavor John B. Hynes his resignation from the Board on October 29, because 
of the pressure of ecclesiasUcal duties and certain literary connatments. 

The Director reported that he had been infonned through the Mayor's Office 
that Archbishop Richard J . CushiJig had been appointed to succeed "sgr Lord^ 
that he had been today sworn in by the City Clerk, but that he would be unable to 
attend toda^'-'s meeting. 

Dur^-n- the month of October 1952, followinc approval by the Director and 
in accordai^e with the authority delegated to him by the Trustees, expenditures 
for services and supplies were authorized as follows: 



Personal Services 

Contractual Services 

Supplies k Materials 

Books 

Current Charges & Obligations 

Equipment 
TOTAL 



$177,Oli8.U6 

15,591.61 

9,1149.37 

16,5614.00 

2,957.73 
812.62 

$222,123.79 



^v»*. 



'^f'zi^^- 



llsZZov±r.e6 to be ohareed as follows: 



209 



General Appropriations: 
Personal Services 
Contractual Services 
Supplies & Materials 

Books ^ . ^ . 

Current Charges & Obligations 

Equipment 
fEOTAL 
Trust Funds Income 



$177,OUB.l!6 

2,261.70 

5,391.71 
16,56U.00 

32U.OO 

631.13 

$202,221.00 
$6,72l4.l8 



I 



I 



For the ™o.th of October 1952 the following report on personnel was .ade b, 
the Director: 



Retirements ; 



Professional Library Service 






rhristine M. Hayes, Chief, Book Selection Department, Division of 
Te?eSnce ar.l'^Research Services, September 30. 

Rnh-Professional Library Service 
Patrick A. Kenned,, Senior Building Custodian, Buildings Depart..ent, September 30. 

Resi^tlons; Professional Library Service 

Jeannette A. Pepin, Assistant-in-Charge, Tyler Street Reading Rocn, 
n^'TnZZ: Assistant, Teachers Department, October 16. 

Sub-Professional library Service 

,.3_, T werrinrton, Assistant, Information Office, September 27. 
KSdr;d pt^onion. Assistant, Business Office, October 10. 

r;lerical and Mechanical Service 

Herbert Hanson, Provisional aectrician. Buildings Department, October 16. 

William K. Renehan, Junior Building Custodian, October 18. 



I 



Deaths: 



Appointments ; 



m^rnr.'^l ?md Mechanical Services 



Suimer F^rhon, Junior Building Custodian, October 2b. 
Se 'Z^ Patterson, Junior Building Custodian, October 21, 



Femuneration Changes: 

Schedules AA, BB, and GC as presented at meeting. 



I 



I 



I 



The Director reported that there would shortly be ready for examination 
by the Board the report on the expenditure procedure of the Library. 

In accordance with the usual practice in the matter of signing of payrolls, 
on motion duly made and seconded it was 

VOTED: that, subject to the approval of the Mayor, in accordance 

with the provisions of section 22 of chaqpter3 of t"h« Revised 
Ordinances of 19^5 Milton E. Lord, Director, and Librarian, 
or upon his delegation John J. Connolly, Assistant tro the 
Director, and Chief Executive Officer, or Francis X. Moloney, 
Assistant to the Director, In Charge of Business Operations, 
or Elisabeth B, Brockunier, Assistant to the Director and 
Secretary of the Board, be and hereby is authorized to sign 
the payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from 10 November 19$2. 

Circular Letters dated October 6 and 10 from the Mayor's Office were read 
and ordered placed on file. The Director called attention to the notification in 
the Circular* Letter dated October 10 that bills to go before the Legislature must 
be filed before December 3 and stated that the Corporation Counsel had already 
been renuested to file a bill to increase the competency of the Trustees to hold 
real and personal property from $20,000,000. to $50,000,000. He called attention 
to a bill filed by a former Representative whereby the State should bear one half 
the burden of support of the Library. The Board discussed the advisability of 
filing a bill for state aid and agreed that nn view of the possibility of future 
action by the newly formed Trustees Library Association of Massachusetts it would 
be well to delay filing in the present session. 

The Director reported that as requested by the Board a study had been 
made of the sick leave arrangements of the Library following the presentation 
to the Trustees by the representatives of the Boston Public Library Maintenance 
Employees, Local Union No. 131li. As a result of this study the Director stated 
that he was recommending the establishment of a sick leave of 12 work days entirely 
separate from vacation allov/ances for use of illnesses. He pointed out that under 
the arrangements currently in effect the en5)loyee with greater length of service 
in the Library had not fared relatively as well as the newer employee. It was 
agreed that on a trial basis of one year a sick leave of 12 work-days should be 
established. 

On motion duly made and seconded it was 

VOTED: that on an experimental basis for one year, commencing 

January 1, 19^3, arrangements be made for the institution 
of a sick leave up to two weeks for illnesses of short 
duration for all full-time eir^loyees in service a minimum 
of six months, said sick leave to be entirely separate 
from leave of absence arrangements for lengthy illnesses. 

The Director requested the appointment of a Senior Building Custodiiui, 
James O'Keefe, to provide for adequate supervisory coverage. 

The Board approved appointn^nt of James O'Keefe, as Senior Building 
Custodian. 



206 




The Director brought to the attention of the Board the natter of the re- 
■1 / V!,c;rfor the ensuinp vear for the Allston, Mt BowJoin, and Orient Heights 
R^^^chtibrSes T^e As^^ttTthrDirector, In'charse of Business Operations, 
^rrequestS^S'asSrt^n whether the premises could be leased for a further year 
on the same terms as at present. 

The Assistant to the Director, In Charge of Business Operations, brought 
to the attentfon o^the Boaxx^ a request by the arol^tects for the Egleston Square 
Branch Library, Messrs RicyMond and Goldberg, that there be xssued an >-^tra Order 
in^nnecti^^th the contract of the Edward R. Harden Company to provide for the 
instSion of a clean-out pit at the fi^nt of the building as requested by the 
Sewer Department subsequent to the award of the contract. 

On motion duly made and seconded it was 

VOTED- that an Extra Order be issued in the sum of $568.80 in 

connection with the contract of the Edward R. Harden Gorrpany 
for the erection of a branch library building at 20Uh Columbus 
Avenue, Roxbury, said Extra Order to provide for the in- 
stallation of a clean-out pit. 

The Director reported that since the preceding meeting the President had 
authorized an extension of a contract for the new central charing desk f ;^he En- 
trance Hall in the Central Library building because of a delay in receipt of certain 
mISrials necessary to coi^letion of the work. The action of the President m 
^a^ti^ a^ extenlon of contract to November l6 to the Tassinari Contracting Corpor- 
ation was approved. 

The Assistant to the Director, and Chief Executive Officer, reported concerning 
the establishment of library service to the City Hospital that the library quarters 
were beins raade ready by the hospital authorities and that the library equipment was 
being ordered. 

The Director brought to the attention of the Board the request of the Forest 
Hills Board of Trade for the provision of a branch library rather than the present, 
bookmobile service i^ch it considers insufficient to m^et the needs of the Forest 
Hills area. 

The Director reported further concerning the protest of the termination of 
library service at the Francis Parker and Thomas Gardner Schools, stating that the 
matter had been referred to the Superintendent of Schools on the basis that *;he ser- 
vice desired was a school activity and therefore a school problem. He reported that 
the Superintendent of Schools had notified the Library that the School Deparlanent was 
not possessed of sufficient fuiKis to maintain the service. 

The President raised the question of the status of the negotiatjons with the 
Blue Hill Evangelical Societv in the matter of the Phillips Brooks Branch Library. 
The Director reported that no further communication had been received to date from 
the Society as to its intentions. 

The President reported in the matter of the report on travel expenditures 
he had requested of the JUrector that an audit of the expense account had been ren- 
dered by the Director and that he believed that the report should be accepted. The 
President stated further that he had requested the report following a question raised 
by members of the Board concerning travel expenditures by the Library staff. 



I 



I 






I 



I 



I 



I 



Following discussion, it was agreed that disposition of the report be 
deferred until the next meeting in order that all members have an opportunity 
to examine it. 

The Director reported in the matter of the recent hearing accorded 
Mr Richard G. Hensley, Chief Librarian of the Division of Reference and Research 
Services, that as a result of that experience he believed that it would be use- 
ful to have the Board approve a statement of the duties which may properly be 
expected of the general administrative officers of the Library. He presented 
a draft of such a statement, which the Board adopted as presented, as follows: 

»«The general administration of the Library and its affairs is 
"deputed to the Director of the Library, in accordance with the 
"policies set by the Trustees of the Library and subject to his 
"direct responsibiln ty to them. The Director shall perform the 
"duties usually appertaining to his position, and such addiUonal 
"duties in furtherance of the interests of the Library as may be 
"requested of him by the Trustees of the Library. 

"The Director of the Library shall be assiste«.i by the follow- 
"ing general administrative officers, directly responsible to him: 

"Assistant to the Director, and Chief 
"Executive Officer 

"Assistant to the Director, In Charge of 
"Business Operations 

"Ci-def Librarian of the Division of Home 
"Reading and Commtmitj'- Services 

"Chief Librarian of the Division of Reference 
"and Research Services 

"They shall perform the duties usually appertaining to their posi- 
"tions, and such additional duties in furtherance of the interests 
"of the Librar^r as may be requested ©f them by the Director of the 
"Library." 

The Director submitted a budget presentation for 1953. He stated that 
the basic figure was $2,U02,000. He discassed certain additional services pro- 
posed such as the Egleston Snuare Branch Library ($20,000.) and Hospital Library 
Service ($16,000.). He stated that the net amount for Personal Service would 
be $12,000. more than that for the current year. 

The amounts to be sutmitted for books was discussed. The Director stated 
that the nroposed estimates for books were as follows: #392 $317,000., #U22 
$12,500 (subscriptions and periodicals), #$93 $65,000. In the matter of the 
number of Deriodical tit3.es subscribed to by the Library- the Director stated 
that a survey was at present in progress. In the matter of unexpended trust 
fund income the Director stated thsA there was ^proximately a balance of $20,000. 
He pointed out that some of the fui^s were so highly restricted in use that ±%ms 
were not always available on the market. 



208 




T!he item for repairs and maintenance (#260), particularly the i^^m f or 
modernization of the Central Library ($385,000.) and the Branch Libraries ($255,000.), 
h^ been included. The Director ca3.1ed attention to the fact that there had been 
sunpli-d at the Mayor's request during the preceding summer a capital budget program 
fullv itemized, and that the iteir^ included therein were included m the present 
estimates, a nd that the Mayor would have to decide wliich were regular budget and 
which capital. 

Jud-e Donahue suggested that the modernization item for the coming year be 
reduced to the amount necessary to effect the removal of the Newspaper Room, 

The Director suggested that the item for modernization for the C.pntral Library 
be reduced to $250,000. and that in the Braxich Libraries there be omitted the amount 
for Phillips Brooks and for lighting. 

It was agreed that the meeting be adjourned, to resume^ at U:30 o'clock p.m. 
on Monday, November 17, 1952. - ' 



I 



Ad j oumed : 



Minutes of Meeting 
Administrative Agency 



^ 



BfiiK^u^**^ 



Secretary 



In Board nf Trustees 
Hondai^, 17 November 1952 



The adjo^amed meeting of the Trustees of the Library as an administrative 
agency of the City of Boston was reconvened in the Trustees Room at 5 o'clock p.m. 

Present: Messrs Buxton, Donahue, Friedman, and McDonald, Trustees; Mr Milton 
E. Lord director, and Librarian; Mr John J. Connolly, Assistant to the Director and 
Chief Executive Officer; Mr Francis X. Moloney, Assistant to the Director, In Charge 
of Business Operations; and Miss Elizabeth B. Brockunier, Assistant to the Director and 
Secretaiy of the Trustees. 

The President, Mr Friedman, in the chair. 

The Director reported that the City Planning Board had requested a confer- 
ence on the Library's capital budget sulsnitted during the preceding summer. 

The Board took up again the matter of the budget estimates for 195 3 • 

'^he D-^ sector pointed out that the item for Repairs and Maintenance included 
anv new construction that the Librar^/ might undertake that came within the budget pro- 
per and that otherwise new construction such as Branch Libraries, were part of the 
capital budget. He presented for the consideration of the Board a program for 
modernization. 

The Board considered the matter of replacement of existing South Boston branch 
libraries by a new South Boston Branch Library wit^ supplementary bookmobile service, 
the continuance of the Neponset Branch Library (where there had taken place only a 
10^ circulation drop upon the opening of Adams Street) , the possildlity of relocating 
Neponset in the so-called Cow Pasture area, and the possibility of a further branch 
librar^^ in the Mattapan area on Morton Streets 



I 



I 



I 



o 

CM 

C3 



I 



I 



The Board then considered the several items of the budget estimates. 
Following discussion, on motion duly made and seconded it was 



VOTED: 



that the budget estimates as submitted be adopted for the 
following accounts: 



100 Personal Service 

210 Communications 

220 Light, Heat, Power 

230 Professional ^ Technical Services 

2i;0 Recording & Judicial Services 

250 Removal & Disposal of Garbage 
and Waste 



$2,1^62,360. 
13,250. 
58,000. 

8,000. 

2,800. 

102. 



Mr McDon^ suggested that the item of ^>69,330 for current ^^f ^^ance 
and of $8l3?00 for painting be put in the budget estimates, but that the iter. 
nf :^6)iO,000 for modernization might be included in the capital budget. 

The rdrpc+.or stated that following his meeting with the Oity Planning 
Board he >rould report further as to it^ms to be included in the capital budget 
at the next meeting of the Board. 

The Director further reported that he would have a presentation of a 
modernization program by units to submit at a later date. 

The Board thereupon approved adoption of the following items for inclusion 
in the budget estimates, as subnitted at the present meeting: 

#270 through #391 inclusive 
#392, #U22, #593 to end. 

Judge Donahue was recorded as voting no on items #392 and #593. 

The Board recessed at 6:17 o'clock p.m.. 

The meeting was resumed at 8:50 o'clock p.m. after a tour by the 
Trustees of the Central. library building. 

The Director presented a groi^ plan of proposed modernization projects. 

The possibility of using for modernization purposes funds from the 
estate of H. Sylvia A. H. G. Wilks was raised by Judge Donahue. 

The Director stated that if $250,000. of IJie Dr Samuel Abbott Green 
Manorial Fund could be so used the Library would be in a much better PO^^"^ 
during the centennial to attract money fron donors for endownent and building 
expand on. 

There followed a discussion of the advisability of using trust fund 
money for such a purpose, the possibility of restoring the used corpus fvmn 
donations to be received, and the reaction on the part of future donors and 
City Council to such action. 

The Director pointed out that certain of the modernization projects 
could very weU be considered as memorial projects aid that the others would 
not be so nar^d, such as the woric shops, the photogr^hic room, the exhitits 
office. 



210 



21t 



^ ^ +>,.+ ^T, **ffpct the Gonx)ration would be giving the 
^ 3>.xto. c-r-te^ that xn f ^-^^«,,,,^,hat nonnally would be paxd 

rorCr^e'cftyfthaf trZ:r«.-^. ^ P^ven to the City. 



Dissolved: 




l5ffi/tjt€ju4/rt'^^^^^ 



Secretary 



I 



In Board of Trustees 
21 November 19^2 



I 



Admnnistrative Agency 
Minutes of Meeting 

^ +u. Trustees of the Public Library as an adninistrative 
a.encv o^ thl1ity^:f Sn Ts ^^^ Trustees Hoo. at 3:30 o^cloc. p... 

P^esent: Messrs B^on -^^^^^^^0^01^ ^ist^t T^" 
Mr Milton E. Lord, Director, ^^^.^^^^^^^^^^^^ x. Moloney, Assistant to the Director,^ 
Director, and Chief Executive ^^^^^^^^,,^,™tLtb p!^rockurder, Assistant to the 
In Charge of Business Operpt:ionsj and Miss Eli7.abet,n f^. t , 

Director a«i Secretary of the Board. 



The President, Mr Friedman, iJi the chair. 



U2 



+ A o ^o,.t-ifirpt^ from the City Clerk that His Rxcellency, 

On motion duly made and seconded, it was 

VrmED: that until the next «nnu.l_ meeting Richard J. Gushing 
be and hereby is elected Vice President. 

in accordance «ith the usual practice in the matter of the sisni,nc of payrolls, 
on motion duly made and seconded, 3t was 

weeks from 2U November 1952. 

, j_i + +„ +h» H rector In Charge of Business Operations requested 
The Assistant to the '^^ector, in ^narge architect in con- 

approval of the issuing of two Extra Orders ^^^^^^^^^^'''fg branch library build- 
n^ction with the contract for the erection and =°^^f '°". ^a^^^^ <rf $5Uthe in- 
ing at No. 20U1, Columbus Avenue Roxbury -J^,f ^^-^ ^p^rt^, as r:;ul'r^d by the 
stallation of certain '^""'^^^^^P""/^.^^^;;,^^^, -to avoid delay in construction 
SarnTfrt^kS^ogLCa^^^'cSrerScLse^f unavailabiUty of speci^«i 

open steel joists. 



I 



I 



I 



I 



The Board approved the issuing of the aforesaid 2 Extra Orders. 



'^he Director reported concerning the contract witi:i the Library's con- 
siatinP ^chitects, Messrs Ames, Child and Graves, that the accompanying state- 
ments ^fixed to the formal contract had indicated that it was estimated that 
the total cost of such architectural services on an annual basis would not ex- 
c<*ed $7,000. that the actual work subsequently performed, including ^^^^t not yet 
comrneted, has been in excess of the estimated work to the amount of 5?3,670. He 
stated that it was not necessary to amend the contract, but that a revised state- 
m.ent of estimated cost would be prepared for approval by His Honor the Mayor and 
would be affixed to the contract. 

'Phe President stated that no action had been taken on the report Pi'epared 
by the Director covering all travel e^qpenditures of library employees during 1951, 
submitted for the consideration of the Board at an earlier meeting. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby- is accepted the Report on Travel 
Expenses of Library Personnel for the Year 19^)1 as sub- 
mitted by the Director. 

The T^irector called to the attention of the Board a recent report ir the 
press that the Mayor's administrative committee had finished its planning for City 
Department reorganization following study of the recommendations in the Griifen- 
hapen Report, stating that the Liorary was omitted from such i^organization plans 
except as to transfer to a central agency of responsibility for building main- 
tenance and to the City Printing Department of activities of the printing and 
binding departments. He stated that a further study of the matter would be made. 

Tho Board resumed consideration of budget estimates to be submitted for 
19^2. Following/ discussion of the proposed program for the modernization of the 
Central Library^building submitted on November 10 by the Director it was agreed 
that it was desirable to proceed with the program immediately m view of the 
coming centennial anniversary celebration to the extent of expending up to 
$2^0 000. from trust fund sources. The Board then considered the remaining items 
submitted \jir the Director under .f260-269 - Repairs and Maintenance of Buildings 

and Structures. , ^ , ^. . . .. „„^ 

On motion duly made and seconded, with Judge Donahue dissenting, it was 

VOTED: that in the budget estimates t^ be sutmitted for 1953 Items 

260-269 - Repairs and Maintenance of Buildings and Structures 
be sutmitted in the amo»Ant of $1450,000. 

All budget items as to amount having been approved by the Board, on 
motion duly maie and secorKied, it was 

VOTED: that there be adopted the budget estimates to be covered by- 
appropriations from the City of Boston as set forth in the 
accorpanying schedules, and that the said estimates be 
transmitted to His Honor the Mayor for consideration and 
approval. 



212 



213 



ICX) 
200 
300 
hOO 
500 



Personal Services 
Contractual Services 
Supplies & Materials 



$2, U62, 360.00 
550,7^7.00 
399,U90.00 



During the month of November 1952, following approval by the Director 
and in accordance mth the authority delegated to him by tiie Trustees, expenditures 
for services and supplies were authorized as follows: 



Current Charges & Obligations 79,896.00 
Equipment 9^,211.00 

$3,567,7614.00 



I 



I 



The Director reported that it was anticipated that «^«" """J-^.^^.^^^t^^! 
savins oAlO,000. in ttie personal service account and recommended that it be trans 
ferred to the account for the purchase of books. 

On motion duly made and seconded, it was 

VOTED- that the permission of His Honor the Mayor be requested for the 
that the Pe^ ^^g appropriation for personal service 

tHhe^propriation for the purchase of books and other library 
materials. 
The Director reported that as a result of a labor controversy on November 20 

to press for resumption of service. 

The Director reported that as a resiilt of presentations by the Boston Air- 
port Authority to^o"?^ service once a week was to be famished to the Boston airport. 

The Director stated that he would report at a subsequent meeting on the in- 
stitution of non!resident borrowers card privileges. He requested that the Board 
riTO consideraUon to the matter of the fee to be charged such borrowers, whether it 
^rt^^on a nominal basis or o;^a per capita libjary service cost basis. 



Dissolved: 



a library service cosv 
V Secretary 



Administrative Aijency 
Minutes of Meeting 



In Board of Trustees 
S December 1952 



A recuLar meeting of the Trustees of the PubUc Library as an administrative 
agency of SI oSy of BoSton was held in the Trustees Room at 300 o'clock p.m. 

Present: Messrs Buxton, Gushing, Friedman, and McDonald, Trustees; Mr Milton 
K Lord mr^tir, and Librarians «r Johi J. ConnoUy, Assistant to the Director, and 
TMe^lieciti^e Officer; Mr Francis X. Moloney, Assistant to the Director, In Charge 
o^Bus^esf derations -'^S Miss Elizabeth B. Brockunier, Assistant to the director 
and Secretary of the Board. 

The President, Mr Friedman, in the chair. 



Personal Services 
Contractual Services 

Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 

Total 



$181,371.77 

2,U69.51 

3,727.79 

18,077.73 

U, 887.80 

9^2,6L 
$211,507. 2U 



During the month of November 1952, following approval by the iiirector and 
in accordance with the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 






General Appropriations 
Personal Services 
Contractual Services 
Supplies & Materials 
Current Charges & Obligations 
Equipment 



Total 



Trust Funds Income 



$181,371.77 

2,302.53 

U,590.09 

U5.25 

919.77 

$207,307.11; 
$l6,ii69.87 



I 



I 



For the month of November 1952, the foliowing report on personnel \ms 
made on behalf of the Director: 



Appointments; 



Clerical and Mechanical Service 



Francis X. Moran, Clerk, Shipping Department, September 10. 

George W. Patterson, Junior Building Custodian, Buildings Department, 

Sumner Frj^on, Junior Building Custodian, Buildings Department, October 28. 
Mary C. Nordyke, Gleaner, East Bostm Branch Library, November 7. 



Prof'otions: 



C^^TJcal and Mechanical Service 

David P. 0»Keefe, Senior Building Custodian, Buildings Depajrtaient, 
NovCTiber 12. 



Retirements: 



Professional Library Service 



I 



I 



Mary Golden, First Assistant, Allston Branch Library, November 30. 
Frances M. Kelley, Assistant, Book Selection Department, November 30, 

Clerical and Mechanical Service 

Hannah Hennessey, Cleaner, Buildings D^artment, NovOTiber ^» 



21i 



21 



Deaths: 



Clerical and Mcc-^-^^-^cal S'^r^^e 



Robert F. Dixon, Shipper, Shipping Department, November 29. 

In accordance ^th the usual practice in the matter of the signins of p^rolls, 
on motion duly made and seconded, it was 

YOrS): that, subject to the approval of the ^^^f >^^^^^°^^^^.!^JL,^e3 
the provisions of section 22 of chapter 3 of the Revxsed Ordinances 
of 192$ Milton E. Lord, Director, and Librarian, or upon his dele- 
-ation John J, Connolly, Assistant to the Director, f^^^^^f 
gxecu?ive Officer, or Francis X. Moloney, Assistant to the Director, 
In Charf'e of Business Operations, or Elizabeth B. Brodcunier, 
IssiS To the Director, and Secretary of the Board, be ai^d hereby 
is authorised to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
8 December 19$2. 

The Director reported that authorization for the signing of contracts entered 
into by ^ S woulfexpire on next Dece^aber 31. On motion duly made and seconded 

^^ ""^^ VOTED: that until January 1, 19$U, the President, Vice President, 

Director and Librarian, and Assistant to the Director and 
Chief Executive officer be and they hereby are, severally 
authorized to sign any and all contracts voted to be made 
by the Board in the name and behalf of the City and any and 
all communications in connection with the award of contracts 
so voted or recommended to be so voted. 

The Director stated that action by the Board was needed to authorize expendi- 
tures from cSy appropriations pending passage of the budget for 19b3 by the City 
Council* On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director, and Librarian, or upon his 

delegation, John J. Connolly, Assistant to the Director, be 
and he hereby is authorized to sign on behalf of the Board m 
approval of the paj^ment of all vouchers or bills covering ex- 
penditures incurred in terns of the 19^2 budget allowances, 
but in no case exceeding those in the budget estimates for the 
fiscal year 19^3, as approved by the Board of Trustees by its 
vote of November 21, 19^2, and for which appropriations ha'/e 
been duly requested from the City of Boston for the said fiscal 
year, siid payments to be reported to the Board at its next regular 
business meeting for confirmation and approval. 

The Director reported that suosequent to the last meeting the President had 
authnilzed travel expenses to New Yoric City of Zoltan Haraszti, Keeper of ^^^ ^^^^^^ 
STconnection with Ss examination of certain Americana itans for possible purchase 
by the Library. The President* s action ifas approved. 

A draft of a minute on the services of Msgr Robert H. Lord as a Tnistee was 
presented by Mr Buicton. Following consideration by the Board, on motion duly made 
and seconded it was voted to adopt the resolution presented to this Board, and it 
WIS ordered that it be spread upon the records as follows: 



I 



I 



I 



I 



CO 

o 



I 



I 



nSucceeding the late William Cardinal O'Connell as a Trustee of 
"the Boston Public Libraiy, Honsignor Robert H. Lord carried on for 
"sixteen years in the spirit of his distinguished predecessor. Al- 
"though long ejected, his retirement is jreatly regretted by his 
"fellow Trustees. They take this occasion to record their sorrow at 
..his departure and to erpi-e. " U.eir appreciation of hi" ^s a seJX- 
" sacrificing public servant, a model Trustee, ajid a sterling Christian 
"^SemaJ;? He has withdra^ taking with him their long-matured respect 

"and their accumulated affection. ^ ^ . * «„„=■! ^«^ 

..An accompUshed scholar, without a touch of pedantry, Monsignor 
"Lord lavi*ed time and effort on the Library as an agency for the 
..advancement and spread of learning, culture, and democracy. A most 
"kindly pentleman, with an instinctive liking for people of all kinds, 
'^TlZ IZer to keep open to even the humblest the doors of understanding, 
..^U^t^^ntrand haziness. He was never perfunctory i" ^^-^ Pf ^°"!t2°^ 
"Slds tasks Lid the pursuit of his ideals. The routine, trivial chores 
"Which Trustees must do received his conscientious attention. He seldom 
..^sed a meeting of the Board. He was especially i"-"^"* ^f „^T°^ 
"principles of policy, however satisfactory on the whole, should not be 
"^rSed as ?o work hardship in exceptional ^"di'/idual instances He 
.•abhoiied discrimination and injustice. He was as much interested m the 
"wpifarp of the manual workers as of others. 

^iS ViceXsident and later as President of the Board Monsignor 

"Loira was patient, tireless, and most effective in the n'»2°^ij*f "f^^^^f 
..preceded the Tru'stees' purchase of the tract in the ^^ff °^-^^^ °f *^?^.. 
.'Library building. His persistence was largely responsible for the satis- 
"f a^W c^leti^n of the transaction. He foresaw in this -q-^^^ion 
"not oSy Z safeguarding of the beautiful structure f™" "^«f ^^^^^ , 
"encroachment but the beginning of an expansion which would ^^t physic J. 
..requirements for many generations. By word and act Wo"?ie"°^^°^<* ^f 
"enriched the Library with an endowment >*ich, although intangible, is 
"as precious and durable as any it has ever received. 

.'Saluting him with fraternal affection, the Trustees of the 
.'Library wish him a long, fruitful, happy life." 

The Director reported further in the matter of the reduction in ser^ce to 
+hp nublic resulting from the strike of truck drivers against the H. B. Church 
Truck Sei^ce^liiS'which the Library contracts for operation of "s trucks and 
^Sobiles. 'He stated that the Law ^epart^nt had been consulted and that the 
good offices of the Mayor's Office had been enlisted on tt^ basis *^f « P^^^^^ 
service rather than a private or commercial service was involved. He stated that 
to^to no^^ss tward settlement of the striJce had been made. FoUowing dis- 
cLs?on,XTcSd was requested to use his good offices to effect a restoration 

of service. 

The Director brought to the attention of the Board again the matter of t^^ 
fpp to be charr^^d to non-residents for the library rards which are shortly to be 
m^Ie av^labS to them. He raised the question of the i-^i^^^- '^^ .^^^3"^ 
f^ of $1 as suggested by I^s Honor the Mayor, as against a cost to citizens of 
B^st^ of "prlinately $3.50 for libraiy service. ^-11<>^-S discussion a motion 
was made to charge a fee of $2.00 per annum. The motion was not secoirfed. There- 
\q)on on motion duly made and secorvJed, it was 

VOTED: That a fee of $3.00 per annum for a libraiy card ^ f ;jf °L 

the Boston Public Library be charged to citizens of the Coronon- 
^alth of Massachusetts non-residsBt in the City of Boston. 



IG 



It T-ras further asreed that the char sing of a fee of $3.00 per annur, should 
be subject to the approval of His Honor the Mayor. 

duly made and seconded it was 

toerlcan Federation of State, C°;f*y'?'^«'^°iP!^,n^°?^rii;Xto present^ 
?.S IS tt.t a» Pr.sia.nt co«mnlc.t. »10, Kr W«-i to tmt .ffMt. 

rr«s'«nt.^e".Psj^«;-s'E.s?t:"tr.r..s„if-^^ 



I 



I 



Dissolved: 



Minutes of Meeting 
Administrative Agency 



^ ritrftL^^tAAJu 



Secretary 



b 



In Board of Trustees 
19 December 1952 



A r^-alar Tn-^tinr of the Trustees of the Public Library as an administ.rative 
asency of Si cny of Boston was held in the Trustees Room at 3:30 o'clock p.m. 

Prpsent- Messrs Buxton, Gushing, Friedman, a«l McDonald, Trustees; "r Hilton 
P Lord 'Di?^ct;r, S LibrariaAj Mr Jota J. Connolly, Assistant to the Director, and 
o;i»r™Sve okSer; Mr Francis X. Moloney, Assistant to the Director, I^ Charge 
of BusSess Operations; airi Miss Elizabeth B. Brockunier, Assistant to the Oireotor 
and Secretary of the Board. 

The President, Mr Friedman, in the chair. 

In accordance «ith the usual practice in the matter of the signing of payrolls, 
on notion duly made and seconded, it was 

wn-nm. that snbiect to the approval of the Mayor, in accordance with the 
^°'^- ^visx'nfof ^ecSonla of chapter 3 of the Revised Ordinances of 

102'? Milton K. Lord, Director, and Librarian, or "pon his deleeation 
/oy^ J. Connolly, Assistant to the Director, and Chief Executive 
Officer, or F^al^cis X. Moloney, Assistant to the Director, In Charge 
of Business Operations, or EUaabeth B. Brockunier, Assistant to the 
Tiirector and Secretary of the Board be and hereby is authorized to 
Sim the payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from 22 December 1952. 



i 



O 



I 



I 



21 

The Director reported receipt of Circular Letters from the Mayor's Office 
reouesting (1) that City Departments supply as of *^ =}°f ^^j^f ^ "^^^. 
statistical information concerning their operation and (2) notuying Oity Depart 
ments of the allowance of one half day to employees for Christoas shopping purposes. 

The Director brought to the attention of the Board that ^^^ a recent meeting 
„<• +v,o r-itv Pnuncil an inquiry had bpen raised concerning steps taken by the Library 
to obtain Vatraid ^Sr^^ Sbrary. He stated that it had been -f-^^ed ^.at the 
Trustpps would be called before the Appropriations and Finance Coi,. dttee of the 
C^^cil to^swer questions in the matter. It was agreed that the President should 
Sesent t^^^tees at the conference. The Director stated that he would prepare 
a statement concerning the sale for the use of the press at that time. 

The Director presented to the Board a comnunication dated December 12 from 
Local Union N^fm, American Federation of State, County, and Municipal teployees, 
^questS° tha^ a^inereases in wages granted by the Trustees to bring the Libraiy 
^plo;ees"to the^ level paid other City anploj-ees as a result of the new re- 
^as°ification of positions be made retroactive to April as was done for other 
?ity^Sl-^°^. The Director stated that there had also been received a request 
datedTc^ber 1 from the International Bookbinders Union that members of the 
^i^rS^d binding Departments be granted the same i«:reases in wages retroactive 
^March Tth^t have been granted to the members of the City Printing Department 
to brlnP them to the .:mion rate being paid in the area. The Director was requested 
to c^icate wi.th both groups that no provision had been made "'«,el9?2 appro- 
nriations for such increases, that the Trustees are sj^patJ^etic ^«^^^ "^f ^^°^ 
such revision, and that It is hc5)ed that provision can be made for granting such 
increases in 1953, preferably as of January 1, 1953. 

The Director reported briefly in the matter of the report of the Special 
Cormi+tee on Personnel Morale of the Professional Staff Association, stating that 
hP^s hlvS/a seSes of conferences with the Comrdttee and that he would have a 
further report to make at the conclusion of the conferences. 

The Director reported that he had accepted on behalf of the Trustees the 
Examlnint- Committee Report for 1951-52 as rendered by the Committee at its final 
meeUng held on December 05. It was agreed that letters be P^«P^«'^. ^°^^^,,^^ 
signature of the President expressing appreciation for the work of the committee. 
Thfoirector stated that the report would be printed and sent to the members of 
the St?ee. Consideration of the report was deferred ^til the next meeting. 

Dissolved: /ZL^JjZL /. 



\J Secretary 



Administrative Agency 
Minutes of Meeting 



In Board of Trust«os 
16 Januarj' 1953 



A regular meeting of the Trustees of the Public Library ad an administrative 
agency of the City of Boston was held in the Trustees Boom at 3:5o o'clock p.m. 

Present! Messrs Buxt.on, Donahue, Friedman, and McDonald, Trustees; 
Mr Milton- E. Lord, Director, and Librarian; Mr John J. ConnoUy, Assistant to 
the lUrector, anJ Chief Executive Officpr; Mr Francis X. Moloney, Assistant to the 
Director, In Charge of Business Operations; and Miss Elizabeth B. Brookunier, 
Assistant to the Director and Secretary of the Board. 



10 



The President, Mr Friedman, in the chair. 



The .dn«tes of the meetings of December 5 and 19, 1952, as sutaitted to ttxe 
Roard x-iere aDproved. 

services and supplies were authorized as follows: 



I 



I 



PersonaD. Services 
Contractual Services 
Supplies «c Materials 

Books 

Current Charges & Obligations 

Equipment 
TOTAL 



$228,263-60 

13,070.69 

2,670.1'9 

36,536.77 

U2.W 

792.08 

$281,376.28 



authorized to be charged as follows: 






General Appropriations 

Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & Obligations 

Equipnent 
TOT,AL 



$228,263.80 

5,299.25 

7,203.83 

36,536.77 

26U.00 

l,57oa'5 
$279,138.10 



I 



D^:^.. th« ropth of December 19?2, the follovins report on personnel «as made 
on behalf of the Director; 



I 



Retirenents: 



Prr>fp<^5^ional Librar^^ Service 



Kather5ne J. Gorham, Assistant, Cataloging and Classification Department, 
Division of Reference and Research, December JL. 



R'=> si relation?: 



Professional Library Service 

Laura W. Nitchie, Assistant, ifeneral Reference Departraent, December U. 

Sub-Professional Library Service 

Mary T. Del^o, Assistant, Adams Street Bram^h Library, December 3. 
l^ M. ScanloA, Assistant, Infomation Office, December 8. 



Tp>TTTnorarv Ass ignment ; 

•=— ^^ " Fvnf ^fiPi nna3. Library Service 



Ruth Michelson, Assistant-in-Charge, Book Selection Department, Division 
of Reference and Research, October 29. 



I 



219 



In accordance with the usual practice in the matter of the signing of 
payrolls, on motion duly made and seconded, it was 

VOT'ED: that, subject to ihe approval of the Mayor, in accordance 
with the provisions of section 22 of chapter 3 of the Re- 
vised Ordinances of 1925 Milton E. Lord, Director, and 
Librarian, or upon his delegation John J. Connolly, Assistant 
to the Director, and Chief Executive Officer, or Francis X. 
Moloney, Assistant to the Director, In Charge of Business 
Operations, or Elizabeth B. Brockunier, Assistant to the 
Director, and oecretary of the Board, be and hereby is 
authorized to sign the pa^Tolls of the Liorary in representa- 
tion of the Trustees for a period not to exceed four weeks 
fron 19 January 1953. 

The Director stated that the midwinter meeting of the American Library 
Association was to be held in Chicaco the first week in February. On motion duly 
made and seconded, with Judge Donahue voting no, it was 

VOTED- that the Director is hereby authorized to represent the Library 
at the Midwinter Conference of the American Library AssociaUon 
at Chicago, Illinois, February 2-6, 1953, and that he be 
authorized to expend approximately two hundred fifty dollars 
($250.) for travelling expenses therefor. 

The !>• rector reported that the midwinter meeting of the Association of 
Research Libraries was to be held at Evanston, Illinois i^^^^^^^^J^.P^f ^^^^^^.^^^ 
abo e-mentioned meeting, and that this Library has membership in tiiis Association 
^thich is restricted to U5 participating libraries. 

It was agreed that the Director should represent the Library, with his 
expenses to be covered by the authorization for travelling ^nses at the at- 
tendance of the American Ubrary Association meeting mentioned above. On motion 
duly made and seconded it was 

VOTED* that the Director is hereby authorized to represent the Li- 
brary at the Mdwinter Meeting of the Association of Research 
Libraries at Evanston, Illinois, Februain^ 1, 1953. 

The Director reported receipt of Circular Letter No. 12 (^952) and Circu- 
lar Letters Nos. 1, 2, and 3 (1953) from the Mayor's Office. He reported further 
r^eipt of comikcation from His Honor the Iteyor dated December 23, 1^52, request- 
inP that budget estimates for 1953 be submitted in an amount not greater ^^n those 
of "1952 with^the exception of the provision for the irwreased conqpensation adQust- 
Tnents recently put into operation. 

The Director stated that there would probably be proposed a reorganization 
of the Shipping Department ai^ ttie Stock Room as a result of the recent death of 
the head of the Shipping Department. He stated that a further report on the 
matter would be made at a sbusequent meeting. 

The Board considered further steps that might be taken to restore book- 
mobile service %^ch has not been in operation since the be^nning of the strike 
of the truck and bookmobile drivers against the H. B. Church Truck Service Company 
on November 20, 1952. Following discussion it was agreed that no further step 
^ould be taken at the present tiiT». 



220 




s^^ce ^r^^ici™ Lea equipment. The Board instructed ^e a^rector 

to make a reply to the Mayor in its behalf. 

^ 0. «v.+o^ +hflt flc, a result of public advertising sealed proposals 

,or .^irZ^^^^eX^^nl ?or.t)^e^Square Br^o. Li.rar. had .een 
r^eived and opened at 12:00 o'clock noon on Januarjr 15 as follows. 



i 



I 



Macey-Morris Company 
95 Bedford Street 
Boston, Massachusetts 

G. B. S^Jift Coirpany 
132 Newbury Street 
Boston, Massachusetts 

Boston Showcase Company 
100 Tremont Street 
Roxbury, Massachusetts 

Macey-Fowler of Boston, Inc. 
1^0 Causeway Street 
Boston, Massachusetts 

L. J. Peabody Office Furniture Co. 
299 Atlantic Avenue 
Bo^on, Massachusetts 



$10, Sou. 00 



10,871.30 



10,977.07 



11,108.25 



8,287.140 



O 



HP stated that the references of the low bidder were satisfactory and that 
He s^ax.ea -onaT, wi. xc sh^lf T)epartment and the Adams 

this firm had furnished equipment for both the Open bnexj -^P^ 

Street Branch Library. On motion duly made and seconded it was, 

VOTED: that there be awarded to Macey-Morris Company, 95 Bedford 
Street, Boston, the lowest qualified bidder m the public 
bidding, the contract for furniture and pertinent equip- 
ment fo^ the new Egleston Square Branch Library as specified 
in the contract, in the total amount of ten thousand five 
hundred and four dollars ($10,50U.). 

'T^hP TH^ector called to the attention of the Board that an Examining Committee 
for 1952:i;#;hou?d bfa^pointed at the present ti.e It was agreed that suggestaons 
for Solntment to the G^ttee should be submitted ^ the next meeting. 

Considoration of the Examining Commtttae Report for 1951-1952 was deferred 
until the next meeting. 

It was agreed that the next meeting should be haLd on the stated date, 
namely, January 23« 



I 



I 



lUssolved: 




fi firurtk^^^^^AA^ 



Secretary 




I 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
03 January 1953 



A reguLar meeting of the Trustees of the Public Library as an administra- 
tive agency Ke City Sf Boston was held in 1.he Trustees Room at Ir.UO o'clock 

^•''' Present. Messrs Buxton, Cushing, Friedman, and McDonald, Trustee 55 

M M-it^n F Tord mr^ctor, and Librarian; Mr John J. Connolly, Assistant to the 

Mre tS U^^f^^^^e Officer; Mr Wcis X. ^^^^^^^^^^^^^ 

Director, In Charge of Business Operations; and Miss Elizabeth B. Brockumer, 

Assistant to the Director and Secretary of the Board. 

The President, Mr Friedman, in the chair. 

The minutes of the meeting of the meeting of January I6, 1953, as sub- 
mitted to the Board \-jere approved. 

The Director reported that in response to public advertising only one 
o.i^ T.^oosir?or su^nlyin^^ catalo^e cases, book trucks, book display cases, 
sealed P^^P^^^^^^^^^^^^^^J;^^^ ^^,, s^leston Square Branch Library had been re- 

:: .^d^'anHp^^^^^^^ ^^^ ^\ H^ ftt s:f ^itrSitt's 

h^'been fil-d by another bidder after the closing hour at ^o^^^^^/^^!^/^^^^^'^ ^ 

o?^^^r^nd the Officp of the Trustees and had therefore been ruled by the City 

fuSrortf OffL^t^be^^^^ acceptable He ^^ated^^..^^^^ 

Samuel Ward Manufacturing Company, in the amount of $3,55U.93 had been rec.i 

On motion duly made and seconded it was: 



VOTED: 



that there be awarded to the Samuel Ward Manufacturing 
Company d.b.a. Ward's Stationers, 57 Franklin Street, 
Boston, Massachusetts, the sole bidder in the public 
biddinc^, the contract for the catalog cases, book^trucks, 
book display cases, and pertinent equipment for t..o /icw 
E-leston Square Branch Library, as specified in the contract, 
in the total amctint of three thousand five hundred and fifty- 
four dollars and ninety-three cents ($3, 55a. 93) • 



The Erector stated that appointaftient of 
1953 should now be made. The following members 
I95I-I952 were reappointed: 

Mrs Alice Dixon Bond 

Mr Edward W. Brooke 

Mr H. Beland Chandler 

Rt.Rev. Msgr William J. Daly„ 

Hr Prank S. Deland 

Mr C-eorge J. Devlin 

Mrs Leo P. Doherty 

Mr Leon R. Eyges 

Mr Edward B. Hanif^ 

Mrs Joseph D. Hurley 

Mr John F. MeAuliffe 



an Examining Gomnittee for 1952- 
of the Examining nornmittee for 



Mrs Thomas H. Mahony 
Miss Mary Murray 
Mr vailiam Stanley Parker 
Mrs Abraham E. Pinanski 
Mrs Thomas Raia 
Mrs Joseph Schneider 
Mrs Donald G. Starr 
Mrs Alan Steinert 
Mr Samuel Stem 
Mr Vemon U, Tat* 
Mr Michael J. WaL^ 
M*rs Doroti^ G. VJaytisn 



There were added to the Committee the following individuals: 



222 



225 



Mr Alfred H. Avery 

Mr Mark Borbman 

M^ Leifis P. Buckner 

Mr Janes M. Connolly 

Rev. Terence J. Connolly, S.J, 

Mr John G. Dowd 

Mr Richard A, Ehrlidh 

Mr Wallace Falvey 

Mir Albert Franks 

Mr John F. Gadsby 



Hon. John P. Higgins 
Mr Anthony Julian 
Mr John E, Lawrence 
Dr Cecilia McGovern 
Msgr Edward G, Murray 
Mr Augustin H. Parker, Jr 
Mr Louis Perini 
Mr Roger Preston 
Mj: Paul T. Rothwell 
Mr Joseph Salerno 
Mr Daniel Weisberg 



Minutes of Meeting 
Admni strati ve Agency 



In Board of Trustees 
6 February 1953 



I 



I 



Consideration of the report of the Examining Commttee for 1951-1952 was 
deferred until a subsequent meeting. 

The Director called attention to Circular Letter i<o. U under date of January 21 
from the Mayor-s Omce concerning budgetaiy conditions for 1953 and m which the 
Sor had r^Lsted that every feasible step be taken ^/^^^^ *P?^^^f ^f ^^^^^f.* 
econorv and to keep their estijnates to a figure not g^«^f ^,^!" *^°^^ "^ f ^^^ied 
„»^int/ v«ar The Director stated that the library budget estimates for 19i.J "^f^P!^ 
fn^reasSl^ou^ts ove^the 1952 figures in three areas, (1) the ^-^account U) the 
m^ntenance account, and (3) certain miscellaneous accounts to ^f^^^/"^/^"^^;^" 
=>,oh a., increased renta3 coimrdtments and the like. He pointed out that, if lurtner 
e"onoSes were to be rfquested by His Honor the Mayor, the Board m^t have to con- 
sider enhlr(l) curtaiir^nt of services now offered or (2) continuance of these 
services on a restricted basis. 

The Director stated that representatives of Tamblyn and Brown were waiting 
to .ore before the Board to report in the natter of the arrangements for ^he centen- 
nial cele^raUon, that a number of conferences had been held with then ^ *aft a 
^Si^nl-y list of names for the centennial commission and f or tiie position of 
oS^^ iid that they had requested that he make the presentation concerninc the 
tSi^e list. He stated that follnvdng discussion of the composition of the 
centenMiL conmdssion the representatives of Tamblyn and Brown were prepared to dis- 
cuss the tir e schedule for the celebration. 

There then came before the 3oard Messrs Harold B, nien, John B. MacMurdo, 
GPor^e W." Wharton of Tamblyn and Brown. The Director reported concerning the survey 
mdlfor the purpose of finding a suitable candidate for the Position of ^hairman. 
Cdi'°ussed tte several individuals considered who seemed to be best q"^'fied to 
^.rta^^e work. Following discussion it was agreed that an approach should be 
Tde bfthe Director to Mr John L. Hall and that, iS Mr HaU were "^"^11-"| *° 
s^cept, thereafter to John H. Hall, and thereafter to Augustus P. Loring III. 

The Director reouested the Trustees to take with them the tentative list of 
names of individuals to be included in membership on the centeiinial commission, to 
"^'ate ttosrwbich they believe should not be included on the list, to suggest 
further names, and to return the list at their earliest convenience. 



Dissolved: 



^SLJdl f}> HMtL^yAJt^ 



Secretary 



O 



A regular meeting of \he Trustees of the Public Library as an adminis- 
trative agency of the City of Boston was held in the Trustees Room at 3:30 
o'clock p.m. 

Present: Messrs Buxton, Friedman, and McDonald, Trustees; Mr Milton E. 
Lord. Director, and Librarian; Mr John J. Connolly, Assistant to the Director, 
and Chief Executive Officer; Mr Francis X. Moloney, Assistant to the Director, In 
Charge of Business Operations; and Miss Elizabeth B. Brockunier, Assistant to the 
Director and Secretary of the Board. 

The President, Mr Friedman, in the chair. 

The minutes of the meeting of January 23 as presented were approved. 

D^oring the month of January- 1953, following approval by the Director and 
in accordance°with the authority delegated to him by the Trustees, expereJitures 
for services and supplies were authorized as follows: 



I 



Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 

TOTAL 



$l8l,57h.68 

16,850.147 

15,529.71 

111, 219.62 

2,1148.70 

3,303.13 

$233,626.31 



I 



Du-inc^ the month of January 1953, following approval by the Director and 
in accordance'with the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 



General Appropriations 
Personal Services 
Contractual Services 
Supplies & Materials 
Books 
Current Charges & obligations 

Equipment 

TOTAL 
Trust Funds Income - $7,9ii2,23 



$181,57U.68 
39.I48 

2,598.33 
lii,219.62 

201.85 

$198,633.96 



The ^-^ rector reported that durini^ the month of Januaiy 19b3, in accordance 
wth the authority delegated to him by the Trustees, the following actions in 
respect to personnel had been taken by him: 



Appointments ; 



Professional Library Services 



I 



i 



Q«)rge Adelman, Assistant, General Reference Itepartinent, 7 January. 

Marjorie A. Brown, Assistant, Cataloging and Classification Dept., 7 January. 

Francis R. Currie, Assistant, Memorial Branch Library, 7 January. 

Joyce P. Ellis, Assistant, Bookmobile I, 7 January. 

Pearl G. Lewis, Assistant, General Reference Departments 7 Januarv. 

Karcella Q. McConville, Assistant, Cataloging and Classification Dept., 

7 January. 



224; 



2tS 



' n »^-;,.v,ninV ^Ro^stpnt. School Issue Department, 7 January. 
Sa's.- sfifefc! Assx^tlnt, .Alston Branch Library, 7 January. 

Sub^ProfessionaL Library Service 
Albert J. Bro^a, Assistant, Open Shelf Department, 7 January. 

r^rSdine A. Oc^an, Assistant, Catalogins and Glassificatxon, 7 January. 
M^y c!%ay, Askstant, Memorial Branch Librarjr, 7 Januaiy. 
^^barl j7FePley, Assistant, Business Office, 7 January. 
;?Tpn D Gurnev Assistant, dock Stack Service, 7 January. 
^ather?;e!rHl^onr Assistant, Cod,nan Square Branch Librarj^ 7 January. 
^orerc"'E. Karcauskas, Assistant, Book Stack Service, 7 January. 
S?^ 3 L^oil^tte, Assistant, South End Branch Library, 7 Januai,'. 

r'ldel^np V. McManus, Assistant, Bookmobile II, 7 January, 
rfa^vs L Furph-, Assistant, Connolly Branch Library, 7 January. 
Jo^-^u PacS Assistant, Open Shelf Department, 7 January. 
KSai^;t K? ^rar, AssistLit, School Department, 7 January. 

Clerical and Mechanical Services 

Joser,h Sarro, Junior Building Custodian, Buildings Department^ 9 January. 
Bs.sle W. D»B.-xn, Cleaner, Kirstein Business Branch, 23 January. 



1 



I 



o 



Hesitations ; 



Sub-P^ofessional Library Ser^dce 



n^+hPTdr^P T^. Evans, Catalosinj and m ..rification ^^fP?^!^^' JLV^^rfLua:rv 
Clai^rc. S^ellman; A,,istSnt, Cat.alo.in, and Cla.s5fi^'^^-n Dept., 17 January. 

Clorxc al and Mechanical Services 
Francis X. Moran, Clerk, Shipping Department, 22 Jannarj'. 

In accordance vi^th the usual practice in the matter of the signing of payrolls, 
on motion duly made and seconded, it was 

VOTED: that, subject to the approval of *h^«^T'/thf ReS'o^^^ 
the provisions of section 22 of chapter 3 of ^he Revxsed Or- 
dinaLes of 1925 Milton K. Lord, Director, jf .^^^f !"^' °^t„^ 
UT.on his delegation John J. Connolly, assistant to the Director, 
^d cS.f !icecutive Officer, or Francis X. Moloney, Assistant 
to the Director, In Oharje of Business Operations, or ^li^abeth B. 
Brockunier, Assistant to the Tdrector and Secretary of the Board, 
be and h^rebv is authorized to si^i +.he payrolls oi the Library 
in representation of the Trustees for a period not to exceed foiu- 
weeks from 9 February 1953. 

ircular Letter IIo. 5 from the Mayor's Office was read and ordered placed 



I 



I 



on file. 



I 



t 



The Director presented a communication ax3dressed to the Trustees under 
date of Januarv 23, 19^3, from Mr Eamon E. McDonoush, First Assistant, General 
Refevpnce Department reouesting an answer to his communication to the Trustees 
of November 1, l^-^O. Follovdng discussion the Director was requested to prepare 
a Iptter for the President's sicnaturp stating the Trustees' position m regard 
to the questions raised by Mr McDonough in the aforesaid memorandum. 

The Director stated that in recent years it has been the policy of the 
Trustpps to T^rovide four scholarships for memoers of the Library staff who vash 
to study at library schools. The Director recommended that, if scholarships 
>rpre to"^ bP .wanted for the coiring year, it be stipulated that only those members 
of the staff who had held a full-time position in the Professional Library Service 
for at Ipast one year should be eligible for consideration. The Board agreed that 
awards for the coming year should be marie and subject to the aforesaid stipulation. 

The Dir'=»cto"r reported concerning budget allowances for 1953 trananitted 
by the Mavor to the Oity Council, that the Mayor had submitted f ignores for the 
Librarjr substantially as of the preceding year with the excepUon of increased 
allowances for books as follows: 

Books for branch libraries (392) - $55,000. over the 1952 allowancp 

exclusive of the $?5,000. for Eglestor Square in that year; 
and 

Books for the permanent collections (593) - $30,000. over the 1952 
alloT-rance . 

^>^e y^ssistant to the Director, In Charge of Business Op^^rations reported, 
r^on^ernin- several bills relating to the Library filed with the Legislature, that 
(1) Senate No. ^ry;, to nrovide for acquisition and operation of the Library by the 
wptropclitan District Coimrdssi on, had been "givPn leave to vdthdraw", (2) House 
No. k6o, to -rn^-ide for present support of the Library by the Commonwealth, had 
bppn n^^forrpd to the next session", and (3) Spnate No. 509, to incr^are the 
^Q,^p^«^^p ^f the Tnistpps of the Li br ar:^ was to be heard on Februarj^ 2U. In the 
inability of the Presidpnt to attend the hearing it was agreed that the Director 
should represent the Trustees, together with the representatives of tiie Law De- 
partment. 

T^A 'cs^ start to the Director, In Charge of Business Operations, reported 
that the architects for the Egleston Square Branch Library building, Messrs Richmond 
and Goldberg, had submitted for approval extra orders in connection with the con- 
struction of the building, 

(1) in the amount of $95. for a field coat of approved metallic 
paint on structural steel, as required by the Public Btdldings 
Department subsequent to the approval of the specifications and 
•Hhich had not been included in specifications, 

(2) in the amoujit of $37U. for fumisliing and installing pipe covering 
for plumblnp, to obviate a condensation on pipes which it had been 
four^ in thp course of the work to be caused by certain atmospheric 
conditions which could not be foreseen. 

The Board approved issuing ext,ra orders as set forth above. 





The name of Mrs Matthew J. McDonald was added to the Examining Committee 
for 19^2-19^3. 

Consideration of the Examining Committee Report for 19?1-193)'2 was deferred 
until a subsequent meeting. 

Secretary- 



Dissolved! 




I 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
20 February 19^3 



A regular meeting of the Trustees of the Public Library as an administrative 
agency of the City of Boston was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Buxton, Hushing, Donahue, and McDonald, Trustees; Mr Milton E. 
Lord, Director, and Librarian; Vv Francis X. Moloney, Assistant to the Director, In 
Charge of Business Operations; and Miss Elizabeth B. Brockunier, Assistant to the 
Director, and Secretary of the Board. 

The Vice President, Archbishop Cushinr^, in the chair. 

The minutes of the meeting of Februar;^ 6 as submitted were approved. 

In accordance with the usua^ practice in the matter of signing payrolls, on 
motion duly made and seconded it was 

VOTED: that, subject to the approval of the Mayor, in accordance 

vath the provisions of section ?2 of chapter 3 of the Revised 
Ordinances of 1925 Milton E. Lord, Director, and Ljbrarian, or 
upon his delegation Jnhn J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Francis X. Moloney, Assistant 
to the Director, In Charge of Business Operations, or Elizabeth ^, 
Brockunier, i^ssistant to the Director and Secretary of the Boai^, 
be and hereby is authorized to sign the payrolls of the Library in 
representation of the Trustees for a period not to exceed four weeks 
from 23 February 19^3. 

Circ-ilar Letter No. 6 from the Mayor's Office was read and ordered placed on 
file. 

Consideration of the status of Fanny Goldstein, Branch Librarian, V^est End 
a^anch Library, was deferred. 

The Director reported that the Budget Caranissioner had requested that there be 
provided to him by February 18 a figure covering the cost of the proposed salary in- 
c^^ases for employees of the Library for use by the Mayor in the presentation of his 
supplementary budget to the Cjty Council. The Director stated that he had consulted 
with the President arxi had then* compiled data on increases, (1) for the Bibliothecal 
OTployees to bring them to the level being paid in libraries elsewhere in the country, 
and to provide for an increase range on a period -of -service basis similar to that 
adopted for city employees in general; (2) for the clerical and mechanical staff 
m.embers to bring them to the levels being paid for similar work elsewhere in the cit^r 
service, and (3) for the Printing and Blndinr^ employees to bring th^n to the level 
paid in the City Printing Departipent, namely, the union rate of pay in the coitmiuiity. 



I 



I 



Q 



I 



I 



He stated that the total amount required to put all of the increases in 
effect retroactive to Januarj^ 1 would be $2U8,900. 

The Director then presented to the Board a surimry of the proposed in- 
creases as thev affected the several sections of the library. He stated that, 
follo^nf action bv the Mayor a«i Budget Coranissioner revised salary scales 
„ouiri^e^submitted"to the Board for its consideration for adoption. 

tvb A-.-nstant to the Director, In Charge of Business Operations, presented 
a re.uesf frorthrSibr°ar?: consulti^ architects, Messrs '^^^^^^^ f^^ 
for ?he allowance of - ^^^^^ ^^^^ ^."^ ^^^^ :dditi::al 

passenger elevator J-" ^^^^'^^f ^f^.^^^'^^^^^^^tt of the Buildings Department and 
^:faurorrS ^r^:: on'orSaJStrSrthe elevator pit.Se stated that 
the latter necessitated the installation of a raised lower-level elevator stop 
^ £,1 He siated that the total cost of this extra order was in the amount 
of $908. On motion duly made and seconded, it was 

VOTED: that extra orders be issued in the sum of ^908, in connection 
mth the contract of Piper Brothers, Inc., ^80 Massachusetts 
Av-nue, Cambridge, Mass., for the installation of a new passenger 
elevator. Central Library Building, said extra order to cover 
(1) additional fire proofing of new and existing material work 
in archway, and (2) raising of elevator pit and chasing of 
granite for elevator boot. 

The Assistant to the Director, In Charge of Business Operations, stated 
that a contract should be awarded without public advertising for Plasti-Kleer 
book ia^ket covers, statins that this is a proprietary article and cannot be 
secllred exce^nS^ugh its^manufacturer. On notion duly made and seconded, it was 

VOTED- that there be awarded without pubUo advertising to Libraiy 
■ Service dvision of Bro-Dart Industries, 59 East /'IpiJie 

Street, Newark, New Jersey, the contract for the pm-chase of 
certain Plasti-Kleer bookjacket covers, in an amount not to 
exceed three thousand five hundred dollars (^,.3,500.J. 

The Director reported in the matter of the negotiations with tiie Blue 
Hill --Van"elical Society concerning the Phillips Brooks Branch Library that the 
Trist^^rofth^ Society had finally sent a reply to the proposal of the Liorary 
i^usteisfat^n^ that thev were unwilling to resign as Trustees under the deed of 
STr^ Mrs^Kllen F. "stetson, but that they were willing to give careful con- 
sideration to any proposal of the Library Trustees. 

The Director reported that he had been infomed that there was a change 
in the office^ of the Society. It was agreed that the Director should taU< to 
the cL^m^o? L BoaixJ of Directors, Mr James Matthew, before any further action 
was taken. 

The director reported in the matter of the status of B^'"?°'^^%^j,_h 
trucVinp service that the strike of the motor operators against the H. B. Church 
^^k Ser^^ h^ not been ended, as had been reported, and that therefore the 
S^L?^ conUnuing to rent trucks elsewhere and bookmobile service had not 
been resumed. 



-he Board discussed the natter of provision of bookmobile service through 
oth.r ar;anjn^s. It was agreed that action should be deferred with the teimna- 
tion of the present contract in March. 

The M^ctor ^^ported in the -t^-/^^^^,^^^^^^^^ M.'H:irrut°th!t: 

r„"^^S ^^hra^^J^^t^f^tifeli f- Hirworth^^^^^^ activity -uld require 
Mr SS had indicated that he would be unable to accept. The Director stated that 
he would next talk with Mr Augustus P. Loring, III. 

The Director reported that the City Planning Soard had subnitted its capital 

^^n'^Q^S.^d in the 19^5-56 period, the amount of 36O thousand for the Central 
U^rSrrc^; -d in t^e\957!l9^8 period the amount of 2^0 thousand dollars for 
installation of a ventilating system in the Central Lloraiy. 



Dissolved: 



Minutes of Meeting 
Administrativp Ac^^ncy 



^ T] Secretary 



In Boai'd of Trustees 
6 March 1953 



A rp-ular meeting of the Trustep<3 of the Public Library as an administrative 
agency of the City of Boston was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Buxton, Cashing, Donahue, and McDonald, Trustees^ Mr ^fa;iton 
V Tn.d, mre^^r, and Idbraria^; Mr Francis X. Moloney, Assistant to the ) creator. In 
Charge ^f Business Operations; and Miss Elizabeth B. Brockunier, Assistant to the 
Director ar^a Secretar^^ of the Board. 

The Vice President, Archbishop Gushing, in the chair. 

The minutes of the meting of February 20 as presented were ^^^roved. 

TTor the month of February 195^, follomng approval by the Director and in 
accordance with the authority delegated to him b^^ the Trustees, expenditures for 
services and supplies were authorised as follows: 



Personal Services 

Contractual Services 

Si;5)plies h Materials 

Books 

Current iThar^es h Obligations 

Equipment 

TOTAL 



$l8l,)4tiii.86 

3,2U8.5U 

6,837.55 

21,501.51 

1,656.U9 

696.55 

$215,625.50 



For the month of February 1953, following a}iproval by the Director and in 
acrordance with the authority delegated to him by the Trustees, pajinent of bills 
was authorized ^o be charged as follows: 






I 



I 



General Appropriations 
Personal Services 
Contractual Services 
Supplies h Materials 

Books 

Current Charges « Obligations 

Equipment 

TOTAIj 
Trust Funds Income 



$l8l,liBU.86 

799. B2 

7,097.12 

21,501.51 

31.50 

508.68 

$211,l433.U9 
$ 2,605.85 



o 

CM 



I 



I 



I 



I 



The Director submi-Lted the f ollomng report on personnel for the m.onth 
of February 1953: 

Appointments to the Permanent Service ; 

Sub-Profcssional Library Service 
Jeanne M. Fitzgerald, Assistant, Book Stack Service, 7 January. 
Reti rements from the Permanent Service : 

Professional Library Service 
Sara K, Lyon, Branch Librarian, Hyde x^ark Branch Library, 26 February. 
Resignations from the Permanent Service ; 

Professional Library Service 
Julia M. Gernett, Assistant, Rare Book D^p-^^^tment, 16 February. 

Sub-Professional Librar^^ Service 
Patricia M. Venezia, assistant. Book Preparation Department, 18 February. 
Grad e Increases in Remuneration ; 

Professional Library Service - Effective February 1, 1953. 

Schedule D as presented at meeting 
Sub-Professional Libraiy Service - Effective February 1, 1953. 
Schedule E as presented at meeting 

In accordance with the usual practice in the matter of the signing of 
payrolls, on motion duly made and secorwied, it was 

VOTED; that, subject to the ^proval of the Mayor, in accordance 

with the provisions of section 22 of chs^ter 3 of the Revised 
Ordinances of 1925 Milton E. Lord, Director, and Librarian, 
or upon his delegation John J. Connolly, Assistant to the 
Dirf-ctnr, and Chief F^ecutive Officer, or Francis X. Moloney, 
Assistant to the Director, In Charge of Business Operations, or 
Elizabeth B. Brockunier, Assistant to the Director^ and 
Secretary of the Board, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees for a 
I)eriod not to exceed four weeks from 9 March 1953. 





seconded it was 

VOTED: that Sara A. Lyon be appointed Branch Librarian, E-neritus, 
effective 1 March 19^3. 

The Director brou^t to the attention o.t,e Board th^^ ZTlxt^/Tl 

of the Trustees in cases where ^^'«^«^^.\^°"*^™teeshS established the policy of 
denartment head. He stated that an 19^6 the Trust^s^^ Assistant-In-Charge «ith 

thi na^nin, of the "-^^^-^^^^.^f^I^^fate o' the ne'li^er level cor^encing ^th 
increase in remuneration to the ^ai^^ ^ax^e ijmoediate superior. He pointed 

the 13th week of such absence °%™^,^^^^^^^^°^ appoints had teen taken by the 

^^^^^fZ^^^^^^^ -^in^^^. r/ssist^t-Xnlcharce on this te.- 

porary basis. On motion duly made and seconded it was 

voted: that Hiltc. K. ^o-, ,^-tor a^, ^,f ^.^ec^ran^C^S^" 

Secu?ive^mc»r or F^-a^is X. Moloney, Assi^ant to the Director, 
^If^ll of ?u;iAe°s operations, be and hereby is authorized to 
n^e'SSorar^ appointment of an ^^^-^^^y^^lf^nl^clsTlT 12 

rers ^r i^div-id^r^rsu^n^ ^-:!^^p^- 
SftddfdVutfelf r^^^^^^^^^^^ ^^ 

Board at its meeting of June 6, 19ilO. 

^ V. v,+ +„ thp attention of the Board that consideration of the 
The Director brought to ^"f.f-*^®™^"" °t+ vnrt Branch Liurary. had been under 
status of Fanny Goldstein, Branch I^>^^f ^^i'' f ^Ij^^^^^f ^ferred! H^ stated that 
consideration at an earlier meeting and action had ^een deferred. ^^ ^^^, 

mss Goldstein had requested increased --^n^^^/f p^^^^^^^^ich he made several 
as increased remuneration for herself. "«J.^^f " .^^-^ni^j.^ and Judaica sections, 
months earlier for *e, development of f,"-^;^-^;^^^ ^^^rauk of a Deputy Supervisor 
with the possible appointment of Miss ^i^f ^^^" J^g.„tio„s. The Board discussed the 
to be in charge of the 'll^f'^'^'>'^^^^\^JZxdst±^Tre,i..st for a hearing before 
T^roJXTsrf^^T^^ -n^u: :^c:;id^oSerwith ms^ ..oldstein and report 
back to the Board. 

The Director reported that the architects for the Eglestr^^quare Branch Li- 
brarv BuildiSrHe3srslic>-ond and Goldberg, had ^ommer^e^ t,>e ^^-^^^^^^ 

extr'a orders for additional work "^^^^^t^^^^^J^^terleepag; in the basement, 
of the provision of a sump pump to care for a heavy ^^J^Jl^^^^^,,,^^^^^ by the 

v:hich had been installed f ^ ^^^^^^^f^^'iCtl^Z directly into the sewer 
^^iftl^n^f foft oTSallS^n'o^aertrSecVeLrthf^^^^^^ problem. 



I 



o 



I 



I 



I 



I 



The Assistant to the Director, In Charge of Business Operations was re- 
quested to obtain from the architects a report concerning their proceeding 
to the installation of the surp puinp without due authorization. On motion duly 
made and seconded it was 

VOTED: that Extra Order No. li be issued in the sum of ^5276.00 in 
connection i^th the contract of Piper Brothers, Inc., 
^80 Massachusetts Avenue, Cambridge, Mass., for the provision 
of a lighter colored asphalt tile floor covering. 

The Assistant to the Director, In Charge of Business Operations reported 
on his conff^rence with the newly elected Clerk of the Blue Hill Evangelical 
Society, Mr James Matthew, and with Mr Robert Virtue of the Society, in the matter 
of the negotiations with the Society. He reported that Mr Matthew had irv^icated 
that the Trustees of the Library had had a definite reply from the Society as to 
its unwillingness to resign from its trust obligation to provide a library, in 
order that the Trustees of the Librar^^ could be appointed as Trustee. The 
Assistant to the Director, In Charge of Business Operations stated that Mr Matthew 
had presented the matter of the provision of the egress from the building required 
bY the Building Departmpnt at an estimnted cost of $115. The Assistant to the 
Director, In Charge of Business Operations was instructed to inform the Society 
in writing that the Trustees of the Public Librar^r will not agree to assume the 
cost of the egress to be provided. 

The 'Urector reported that on March Is tb^re had been a hearing before 
the Appropriations Committee of the City Council in the matter of the Library''' s 
budf^et for 19^3. He stated that it had been a lengthy session but not unpleasant, 
and^that the matter of State Aid had been raised by the Coiuicil and interest had 
been expressed particularly "'n the proposed provision of hospital library se^^vice 
to the City Hospital. 

The Board then discussed the matter of futtire arrangements for bookmobile 
service for the library. The possibility of purchasing the two bookmobiles ovmed 
by the H. B. Church Truck Service Company was considered with the view to owner- 
ph-'n by the Library and operation, maintenance, and garaging hy a private contrac- 
tor on a competitive bid basis • It was agreed that before any action were taken 
b^r the Board Mr McDonald should make further inauiry as to possibility of purchase 
and report back to the Board. 



Dissolved: 



5 aoara. 

'OMfhl. 

1/ Secretary 



^ fiii^vKu^vuMA/ 



Minutes of Meeting 
Admini strati ve A gency 



In Board of Trustees 
20 March 19^3 



A regular meeting of the Trustees of the Public Libraiy as an administra- 
tive agency of the C-ity of Boston was held In the Trustees Roc- -«■ ^•''n o'clock p.m. 

Present: Messrs Donahue, Friedman, and McDonald, Trusteesj Mr Milton E. 
Lord, Director, and Librarianj Mr John J. Connolly, Assistant to the Director, and 
Chief Executive Officerj Mr Francis X. ]4oloney, Assist^ant to the Director, In 
Charge of Business Operations; and Miss SLisabeth B. Brockunier, Assistant to Uie 
Director amd Secretar:; of the Board. 

The ri.nut'^- o^ the meeting of March 6, 19$% as submitted were approved. 



2S2 



2S3 



In accordance with the usual practice of the Trustees in the matter of sign- 
ing payrolls, on notion duly made and seconded, it was 

voTVn- that subiect to the approval of the Mayor, in afoordance with 
VOTED, ^hat suboect^ ^^ ^^^^R^ ^^ ^^. ^^^^^^ ^ ^^ ^^^ ^^^^^^^ Ordxnances 

of 1925 Milton E. Lord, Director, and Librarian or upon his dele- 
-stion John J . Connolly, Assistant to the Director, and Chief 
^eoutive Officer, or Francis X. Moloney, Assistant to ihe Erector, 
I^ Cha^Ie of Business Operations, or Flizabeth B. Brockunier, Assastant 
to ttemrector and SeSetary of the Board, be and hereby is author^^z^d 
to sign the payrolls of the Library in/«P^^f f ^^?;°" °^ ^^^^ ^^^^''^^ 
for a period not to exceed four weeks from 23 March 1953. 

The As^^stant to the Director, and Chief Syecutive Officer, brought to the 

financial assistance. On motion dul- made and seconded it was 

VOTED: that there be and hereby is granted to Cecilia ^-^cCarthy, 

Second Assistant, the s'm of one htindred dollars (J^IOO.) from 
the income of the Louis E. Kirstein Fund. 

rwreL°Verlo^"o?Teafe and -o^has sur^e.ea a .substantial pay loss therefore .nd 

,*o has now l^'^^'^^.^.^l^^^^l^Z t.^S^^ a^nornal work schedule because of the 
dSrofTis'^os t n! "IHl ^r^^t^r '-stated that he believed that those officers 
«^^o have to kve much additional time beyond the normal workin.' ..eek to their 
^ti^s b' thrnf^y.^e of the nositions they hold should be given some additional con- 
duties b. the na.iu^e oi ^p^bers of the staff there is financial com- 

fen'^rfo? nver??.r^rk ,*'ch do', not apply to the officer eronp. He therefore 
prcs'ented a tenLuve plan for additional leave for such officers, the leave to inclune 
all officers of the ralik of depart.:.ent head and branch librarian and above. On 
notion duly made and seconded it was 

VOTED- that there be and hereby is established the policy of Granting 
for prolonged illness leaves of absence of more than 12 weeks 
to Chiefs of Departments and Branch Librarisps and lugher 
officers on the followi.ne basis: 

Officers with one to ten years of service - U months 

Officers with ten to 20 years of r'^rvirf. - i raoattis 

Officers with ov»r 20 years of service - 6 months 

said leave to be granted in the discretion of the ilirector. 

Jud-c T^o-ahue reported concerning the status of Miss Goldstein that he had 
been unable"to a^^rance an appointment with Miss r. old stein for '^.^:^^^ ^^^^^^^^ ' 
as requested by the Board, but that he would ntfce arrangements for one before the 
nort meetinr of the Board. 



I 



I 



O 



I 



I 



I 



I 



The Director reported in the matter of a communication received by the 
Trustees from Mr Francis P. Koran, Clerk, that Mr Moran was employed ^^^^at area 
of tbp T.jbrary for which reorganization was under consideration vath a view to 
setting up a shiT.pin<^ section and a stock room section with individuals ^n charge 
to bp classmed at a rate lesser than Department Head. He reported that to this 
end the Styts classification of positions had been studied and that the individual 
heading the stock room section will probably be classified as ^^l^^^.'^^'^J^Zlrs 
Kppperl and the individual heading the shipping section will likewa.se be given 
an eouival-nt classification in terms of the City of Boston classifications. He 
stated that he would shortly have a recorr^endation to make to the Board, probably 
for tlie abolishn^nt of the title of Chief and the appointment at a lesser rate 
of indi^/iduals to be in charge of the two sections above-mentioned. 

The ^ir^ctor reported that he had conferred mth the Budget Commissioner 
^n tbe matter of Provision for salary and wage increases for the staff of the 
Librarv that is to be incorporated in the Mayor's Supplementary Budget. The 
Dj rector- statpd that the Budget Commissioner had accepted the proposes of the 
Librar- "for increases and had indicated that there was a possibility that they^ 
mLht be^made effective a^ of January 1, inasmuch as <^ther city employees received 
^n 19^2 their increases under reclassification. The Director stated that he had 
Submitted .^th a brief explanation th^ proposed salary scale revisaon to the 
Trustees at the ^receding mppting, but that it had not l.een officially adopted 
b- the Board as yet. He requested that the Board examine the proposed scales 
inasmuch as conferences ..rere to be ^r-an^^ed in the immediate future .-nth 
T^presentatives of the Boston Public Library Maintenance Employees _ Union Local 
N^. lUb, ^nd representatives of the Boston Public Librar;^^ Professional Staff 
Association to discuss these scales. Follo^^ng further discussion by the Director, 
on motion duly made and seconded it was 

VOTED: that the salary and wage scales incorporated in the accorpany- 
ing schediaes be and hereby are adopted for the personnel of 
the Library, the specific rates to be put into effect when and 
as funds are appropriated by the City of Boston for the purpose: 

Schedules as presented at meeting. 

The Assistant to the Director, and Chief Kxecubive Officer, reported on 
a cnnfe^'-nce wbich he and the Assistant to the i)-irector, in Charge of Business 
Operations, had recently held mth the City Auditor relative to certain personnel 
matters. He stated that His Honor the Mayor had recentDy revised the arrangements 
for payment of overtir.e to employees of the Cit^, that previously the payment of 
ov-rtSne"had stopped at a cert-ain salary level, but that with the revision the 
payment nf overtime would be limited so that the highest rate would be not more 
th"an three dollars per hour regardless of salary classification. The Director 
pointed out that this conflicted with the present arrangetrients for the V^J^^ ""^ 
overti-e for Surda^r service to certain manbers of the staff. He suggested that 
this mirht be the proper tire to revise the working schedules of such individuals, 
in order th-+ +heir period of Sunday service would form part of their 35 hour per 
w^ek re^nxLar schedule and to establish the riae that Chiefs of Departments and 
Branch Librarians and other ge^ieral officers shall not receive coirpensation for 
overtime work. Following discussion on Trwtion duly made a«J seconded it ms 

^TniT?B: that Chiefs of Departments, Branch Librarians, and other 

general officers of the Library shall not receive overtime 
coirpensation for overtdire work. 



234 



rru^ Ao<H«+onf in thP Director, In Charge of Business Operations, reported 
• th. JttfS the request S the^rchitect of the E,leston Square branch Libra^. 
Zn^^lTToT^^^^^^^ E^tra Order No. < for the installation of a sump punp xn 

tS baiint/le^s^^^ that the architect had indicated that the XMnad.ate xn- 
stallation of the pump had been necessary in order not to cause ^^^^y.^^.^.^^^^i- 
staiiayion oi uu i i architect had indicated that the original plan for 

struction of the building The archite .t ^^^^^^ ^^^ ^^^^^^^^ ^^ ^^^ ^^^^^ ^^ 

th'e cit^sefer int^ ^mich it should drain. The Assistant to the .Urector, In Charge 
of Business SLraSons, whs requested to obtain further information concerning the 
^oul^t of the^ charge for the pump installation made by the contractor. 

The Assistant to the Director, In Charge of Business Operations, reported 
+h«t on Ma^h 12 ari2 noon there had been publicly opened and read sealed proposals 
fofw^ndo^^^^^^^ ^n r- central Libra^:^ ^nd the branch 3ioraxdes ^^-^-^^ ^^^ 

Sw hiving been divided into two ;^oups for bidding purposes. He stated that 
proposals had been received as follows: 



Bay State Gleaning Company 
16 Harrison Avenue 
Boston, Massachusetts 

Careful Cleaning Company 
181; Boylston Street 
Boston, Massachusetts 

On motion duly made and seconded it was 



Group I 
$U,062.60 



Group II 






,211.60 



U,88[;.00 



1,296.00 



VOTED: 



and 
VOTED: 



that there be awarded to the Bay State Cleamng Company, 
16 Harrison Avenue, Boston, Massachusetts, the lowest qualified 
bidder in the public bidding, the contract for the cleaning of 
cprtaip windows during the period April 1, lPb3 through March 31, 
10^3 in the Central Library building and in eighteen brancli li- 
br^y buildings designated under Group I in the contract proposal 
in the total amount of four thousand sixty-two dollars and sucty 
cents ($U,062.60). 

that there be awarded to the Careful Cleaning Company, I8I1 Boylston 
Street, Boston, Massachusetts, the lowest qualified bidder in the 
public bidding, the contract for the cleaning of certain windows 
during the period April 1, 19^3 through March 31, I9>k in thirteen 
branch librW buildings as designated under Group II m the con- 
tract proposal in the total amount of one thousand two hundred and 
ninety-six dollars ($1,296.00) • 

The Assistant to the Director, -Ln Charge of Business Operations, reported in 
the matter of the contract for the purchase of McBee Keysort Cards for charging books, 
th^t this was a proprietar,^ article and cannot be secured through ^^P^^^^f ^ P^^^^^^ 
biddinp. He stated that it would be necessary to request the permission of His Honor 
Urn Lvov to award the cotitract without public advertising ina^uch as its amount was 
ov^/^1 000. The inquir^' was made as to the cost of the Keysort cards as compared 
with the price being paid for the aforesaid article by other libraries. Subject to 
^e establishment that the Ljbrarj. Is to be charged a price equally favorable to that 
charged by other libraries, on motion duly made and seconded it was 



2SS 



I 



I 



I 



o 



I 



I 



I 



VOTED: that there be entered into without public advertising with 

The McBee Company, 3^7 Boylston Street, Boston, a contract for 
the purchase of Keysort Book Loan Cards and related equipment 
in the amount of four thousand six hundred dollars and fifty- 
four cents ($ii,600.^U). 

The Assistant to the Director, In Charge of business Operations, stated 
that arrangements should be made for the continuance of rental of storage space 
in the New England Deposit Library for the ensuing year. He stated that the unit 
rate for space was the same as for the preceding year, and that the total cost 
should not exceed $9,lU^.^0. On motion duly made and seconded it was 

VOTED: that tnere be entered into with the New England Deposit Library, 
13$ Western Avenue, Allston, an ajreement for the rental during 
the period of April 1, 19^3 through March 3I, 19^ii of storage 
space therein for books and other library materials belonging to 
the Boston Public Library, in accordance wi.th the rates for 
storage formally adopted by the governing board of said New 
England Deposit Library. 

The /assistant to the Director, In Charge of Business Operations, reported 
that a contract should be awarded on an annual basis for inspection service on the 
combination watcriman -recording and fire alarm system installed by t}\e (leneral Alarm 
Corporation, and that such inspection service was available at a cost of $1,090. 
per year. On motion duly made and seconded it was 

VOTED: that there be entered into with the General Alarm Corporation, 
89 Broad Street, Boston, a service agreement for the period 
April 1, 1953 throu^ March 31, 19^1 for furnishing of in- 
spection service for the combination watchman-recording and 
fire alarm system in the Central Library building, the total 
fee for such ser^/ice not to exce€?d one thousand ninety dollars 
il,090.). 

The Assist.ant to the Director, -^n Charge of Business Operations, stated 
that the classified rei)orts from punched cards records of book purchases were pre- 
pared by the International Business Machines Company on an annual contractual basis. 
He stated that a new contract was necessarj^ for the period beginning witli i^pril 1, 
1953, at sn annual cost not to exceed twenty-two hundred dollars ($2200.). On 
motion duly made and seconded it was 

VOTEID: that there be entered into with the International Business 

Machines Corporation, 590 Madison Avenue, New York, a service 
agreement for the period April 1, 19i?3 throu^ llai-ch 31, 19^14 
for the preparation of classified reports from punched record 
cards in connection with the expenditures for books and other 
libraiy nmterials, the total fee thus charged to be subject to 
tenns, agreements, and conditions set for"Ui in said agreement. 

Consideration of a contract for sejrvices of a consulting architect was 
deferred until a next meeting. 

The Assistant to the Director, In Charge of Business Operations, reported 
that proposals for the transportation of books and other library materials between 
the Central Library arwi branch libraries for the period beginning April 1, 1953, 
had been publicly m>ej^d and read on March 18, as follows: 



m 



Boston Storage 
Warehouse Co, 



Dickson Truck 

Service Ho., Inc< 



E.T.Stretton 
Transportation 



Rate per truck for two (2) 
trucks for a UO hour week 
(Monday through Friday) 



$175. 



$13$. 



$110. plus 6,5^ 
a mile over 100 
miles plus $9.?0 
per week for 
handling monies 
(all trucks) 



I 



I 



Rate per hour per truck 
for all hours trucks are 
used beyond eight (8) hours 
in any working day 



$5.00 



$2.60 



$2.87 



Rate per hour per truck for 
a tfeird or more additional 
trucks during the eight (8) 
hours in any working day 



$5.85 
U hrs. minimum 



$3.30 
No mininuim 



$3.25 
i; hrs. minimum 



Kate per hour per truck ^ 
for a t'iiird or more addi- 
tional trucks b^ond eight 
(8) hours in any working day 



$6.75 



$3.85 



$3.25 



CO 

O 



H- called to the attention of the Board the fact that the two low binders' 
nroDOsals^had been submitted on a different basis and that a comparative stuciy had 
indicaSd t^at the bid submitted by the Dickson Truck Service -,OTrpa:iy, Inc., was the 
lower. On motion duly made and seconded it was 

VOTED- that there be awarded to the Dickson Truck Service Company, Inc., 
26 Rp^dinF Street, Roxbury, Massachusetts, the lowest qualified 
bidder in^the public bidding, the contract for the transportation 
of books and other materials between the Antral Library <and the 
branch libraries for the period ;,pril 1, 1953 throu^ji March 31, 
19^h at the rate of one hundred tnirty-five dollars (i?135.00} per 
triick f*or two (2) trucks, plus two dollars and sixty cents C^2.6p} 
per hour pe- truck for all hours trucks are used beyond eight Co; 
hours in any working day, and for a third (3d^ -r more _ additional 
trucks as Required at the rate of three dollars and tliirty cents 
($■^.30) per hour ner truck, and at the rate of three dollars and 
ei^ty-five cents' (^^^3.85) for use of such third or more trucks be- 
yond eight hours in any working da^% 

Mr McDonald reported on the status of the bookmobile service that he had con- 
ferred >dth Mr Frank Dickson of the H. g. Church Truck Service Company and with a 
representative of the striking labor imion of the autom.otive operators, aiKi ^at an 
a^eement to terminate the strike had been reached, with service to be resumed as 
™tly as possible. He reported further that Mr Dickson and he had discussed the 
loTille acouisition by the library of the two bookmobiles it leases. He stated that 
Ir Dickson had indicated a willingness to enter into ^?<>f %-^/^^^^^^^J;^^,f ^^^^ 
at slightly imreased rat^s for the year beginning Apnl 1, 1953, mth an option to 
the LiSrary to purchase on Apr:ll 1, 195U the two aforesaid bookmobiles at a total^ 
rolt of $10,noo. He had further agreed t^at, if there should occur a stride by his 
automotive op^ratc^s or other interruption of service of m.ore than 21 consecuwive 
calendar days, the contract would be voided wad the Library could exercise the option 
for the ov^chaf^e of the bookm.obiles forthwith. On motion d-ay made and secondoH ^t was 



I 



I 



I 



I 



VOTED: that there be awarded without public advertising to the 
Djckson Truck Service Company, Inc., 26 Reading Street, 
Roxbur^'^, Massachusetts, the contract for providing bookmobile 
service, using two bookmobiles built to specifications pro- 
vided by the Library for tiie period April 1, 1953 through 
March 31, 1951!, at the rate per bookmobile, of two hundred 
and twenty dollars ($220.00) per week (Monday through FridajO, 
plus two dollars and seventy-five cents ($2.75) for each hour 
beyond forty (IjO) hours in any one week (M(mday through Friday), 
and for all* hours worked on Saturday at the rate of one dollar 
and five cents ($1.05) per hour for the first four (U) hours 
and two dollars and seventy-five cents ($2.75) per hour for 
all hours worked thereafter. 

The Director reported in the matter of a choice of a chairman for the 
Centennial Commission that I^ Augustus P. Loring, III, had regretfully found him- 
self unable to accept the appointment because of the pressure of outside affairs 
at this time. The Director brought to the attention of the Board Lhe possibility 
of appointing Mr Parkm.an Howe, at present the President of the Children's Hospital 
and the Children's Medical Center. Following discussion, the Director was empower- 
ed to ^proach Mr Parkman Howe to ascertain whether he would be willing to serve 
as chairman. 

There was then presented to the Board a communication from the I assachu- 
setts Library Trustees Association containing a statement of principles for li- 
braries which was proposed by the Association for adoption by library boards. 
The President stated that he and Mr Buxton are members of the aforesaid Association 
and suggested that consideration of the presentation be deferred until Mr Buxton 
should be able to be present at the meeting. Consideration of the matter was 
therefore deferred. 

The Assistant to the jUrector, In Charge of Business Operations, reported 
that, as requested by the Board, he had notified the Blue hill Evangelical Society 
that the Trustees were not prepared to defray the cost of the additional exit from 
the building required by the Building Department of the City of Boston. He stated 
that it was'his belief that the Society would itself meet the expense. The President 
stated that although the Trustees may continue to operate a library on the premises 
belonging to the Blue Hill Evangelical Society they should not pay any rent because 
of the terms of the trust instrument under ^ich the Society has held the premises. 
The 'Assistant to the Director, In Charge of Business Operations, was therefore 
authorized to request the Law Department to notify the Blue Hill Evangelical Society 
in writing that the Trustees will not pay any further rent to the Society for the 
premises occupied by the Phillips Brooks Branch Library. 

The Director brought to the attention of the Board that the date for the 
next regular meeting of the Board would fall on Good Friday. It was agreed that 
the next meeting should therefore be haLd on Friday, March 27, instead of April 3. 



Dissolved: 



\f Seer 



Secretary 



38 




AdininistrativG Ap:ency 
Minutes of Meeting 



In Board of Trustees 
27 March 1953 



I 



A re-ular reetiriG of the Trnst.ees of the Public Libraiy as an administrative 
agency of the n?^y of Boston was held in the Trustees Room at 3:30 o'clock p.-.. 

P,.»,o^. MPssrs R„yton. Donahue, Friedman, and McDonald, Trustees; Mr Milton 

Business S^eratlons; and Miss Elizabeth B. Brockunier, Assistant to the Jimotor and 
Secretary of the Board. 

The President, Mr Friedman, in the chair. 

The rdnutes of the meeting of March 20, 1953, as submtted were approved. 

In accordance vdth the usual practice of the Trustees in the matter of the 
signing of payrolls, on motion duly made and seconded, it was 

VOTED: that, subject to the approval of ^^^^^^^^f ^^^^^^^^^^^.f ^^ 
the provisions of section 22 of chapter 3 of the Revised Or- 
d-^ nances of 1925 Milton E. Lord, Director, and Librarian, or upon 
his delegation John J. Connolly, Assistant to the I^rector and 
Chief TTyPcutive Officer, or Francis X. Moloney, Assistant to the 
Director, In Charge of Business Operations, or Plizabeth B. 
Brockunier, Assistant to the rurector and hecretarjr of the Board, 
be and hereby is authorized to sicn the pajrrolls of the Library 
In representation of the Trustees for a period not to exceed four 
weeks from 30 March 1953. 

Circular Lettei^ Numbers 7 and 8 fron the Mayor's Office ^lere read ind ordered 
placed on file. 

Judse Donahue reported in the matter of the status of Fanny Goldstein that 
Miss Goldstein h^6 been unable to date to arrange for an ^pointment to talk vn.th 
l^BuSona^d himself , but that he wo,id press to have the conference ^^ran^ed ,s .oon 
as possible. 

^„ T)jr°'-tor recalled to the Board that at the preceding meet hi.-; he had indicated, 
^n conn°-t'on with the communication to the Board from Francis P. Moran, Cleric, Ship- 
pin'Tpart^nt,; that he w^u^d shortly have a recommendation to make .n the matter of 
r^slm- tiie o. rsonnel arrangements for the shipping and supplies sections of the Li- 
bSv PS noH possible follo;dng vacancies in the position of Shipper, heretofore in 
Effect He thereupon reported that he «as ready to recommend the appointment of an 
indi^d J to be in ch.^^^ .^ th. Shippinr and Receiving sections and a similar a.point- 
ment^o S^e Stock bx^ Supplies section at the level °f "P^^^'^iPf °1^*";" fj'" °^ 
tte appointment of individuals to department head level as heretofore for these 
se^tE nnon the request of Jud.e Dona)me the director acreed to make a written 
Tallin the matter together with the text of the requisite votes to be taken br. 
the Board in order to effect his recommendation. 

The T}i,.ector reported that he had been in conference with city officials con- 
cerning the increases in salaries and had informed tnem that no increases had been 
^^^n last year. He had been informed that the increases probably would become ef- 
^ecSve in the Library as of January 1, 1953. He stated that the ayor had since sent 



I 



o 



I 



1 



I 



I 



A +v,o+ +h» inrreases would have to become effective ^n the Library ns of 
word that the increases^oi n ^ reported briefly in the matter 

orthe';;o f^e w^'rrt^f-representatives on the -" ^^^^^ -f^ ^^^e'had 

^^^^:^ -sis^rorrLr^priic ^i^^^ 
S^££^r^dr::h£i?e^cr^^^^^^^^^ 

^oun had "L^tsed a disinterest in having wage rates set in accordance with the 
^classSicSIo; scales of the City of Boston and in a ran.e of salary within a 
l^ve?! requesting instead that iir^ediate payment be made at the maximum. 

The Di-ector thereupon called attention to the comunication of Mav.h 26 
which h.d that, dav come to the Trustees from Mr -niiam V. Ward, President 
Ir^rta^ T-ederation of State, County, .nd Ih.^dcipal Fioployees, requesting per- 
^sio^to anf^ear before the'soard in the matter of the new ^^^^ J^f - P^"^ 
to the submission of the budget request for such increase to the Mayor. 

It -ras a-reed that the P-esident should write Mr Ward that, if he wishes 
to make a pr^senStLn in the matter, he should following the usual procedure 
set by the Trustees, make 'ds presentation to the ibrector. 

The Dire-tor further reported that he had had a satisfactory conference 
with rep^sentaU^s of the Boston Public Library Pr°fe-i-^ J^^^ of fs^'a^y 
to explain the proposed changes in salary levels and the institution of a salar/ 

range' T-dthin the jrades. 

T>.e Ji rector reported that he had met also with representatives of the 
Prtnters'iid Binders and of their Local Union Ho. 16 concerning the meeting of 
^e union scales of wages for printers a^ binders f -f ^ Pf ,^"^,^^^ricatod 
19^2 pisPTfh^re in the City of Boston service. He stated that he had jndicatoo 
thlt the n"w rates would be put into effect in the Library as of Apr. 1 1, 1??3 
ratl^thL, J~y 1, -<? a. originally hoped, since the "-l^y "^^ /Z^.^l^lL, 
nble to make the neoessarj- appropriations for 1he puiro^e only as of -.pril 1, 1953. 

^ y,„lstnnt +r> the director. In Charge of Business Operations, reported 
^,^„.j,-'- In thTmatter of Extra Order No. ? in connection with the contract for the 
construction of the'Kgleston Squa^-e Branch Libran'. He stated that the arcnitect 
C cub^tted a report indicating that, the cost of the s.wy P™P «as ^85.00 but 
t^t"t^r.dd.tional .ost, bringing the total charge to 53?5.50 represented charges 
for piping, cement worh, vents, and other necessaiy installation work. On motion 
dixLy made and seconded it was 

VOTED: that Extra Order No. 5 be issued in the sum nf three hundred 
thirt-r-fnvp dollars and fifty cents ($335.^0) m connection 
with the contract of Edward H. Harden Corporation, 233 Harvard 
Street, Brookline, Mass., for the installation of a sn-n -uir^ 
and for work pertinent to such installation. 

Consideration of an award of contract for the services of a consulting 
architect was deferred until the next meeting. 

^he assistant to t^e Director, In Charge of ^^^^^^^^^^^f^^^ J'^'T^^ 
to thp att^n^on of the Board the offer of thf^ Westlnrhouse Corporation to furnish 
a se^ce in comection with the newly installed Westinghouse elevator m the 




Central Library buildln- whereby it would a-rep to make not only periodic exanln- 
ations of the elevator, but also to keep it in repair, including the replacemen^ 
of mncbinp motor, generator, and controller parts as needed. Hp stated tnat the 
rat^ for the inspection ser^rice alone was ^ri43. a month whereas the rate for the 
combination service was $68. He pointed out that there was fe bhree-month j:uarantee 
as to operation in the contract for the elevator installation, and su-^ented that 
an a-reement if entered into, might rommence at the exi->iration date of the aXoresaad 
three-month term. Following discussion on motion duly made and seconded it was 

VOTED: that there be ontered j.nto ir th the VJestinghouse Electric 
Corporation, Eleavtor Division, 10 Hi ^h treet, Boston, an 
agreement for exa^n-ina+inn and for maintenance -'^rvice for one 
WostinF^house Nujnber 37 Overhead Passenger p:ievfftor in the 
Cpntral Library building, as specified in the agreement, the 
total fee thus'^ changed to be subject to the terms, a^p^eenents, 
and conditions set forth in said agreement. 

T'he director stated that consideration of the request of the President of the 
Ma^'^aohusetts Trustees Association for adoption of a statement presented by that 
Association had been dferrred at the preceding meeting until it was possible for 
Mr ^uvton to be present. M^ Hn^^ton then reported concerning certain statements 
-o-tai-ed i^ the presentation subiritted by the Association. It was agreed that con- 
sideration of the matter be deferred until Mr Buxton has had an opportunity to pre- 
pare a revised form for the Board's examination. 

Consideration of the prograjr^ for the modernization of the branch libraries 
and for branch library coverage was deferred. 

The Director brought to the attention of the ^oard that the dat^ for the next 
re'^ular meetinrr of the Board would fall three weeks hencp, naiijely, on April 17. 



Dissolved: 



I I Secretary 



I'inutes '^f ""oting 
Administrative Agency' 



Tn Board of Trustees 
17 April 195^3 



24 



I 



I 



Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 

TOTAL 



$230,^92.31 

13,393.15 

8,73U.01 

19,363.39 
1,939.17 
3j'7n.31 

$277,092.71 



For the m.onth of March 19?3, following approval by the director and in 
accordance with the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 



CO 

o 



General Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges ^' ^"Obligations 

Equipment 
TOTAL 
Trust Funds Income 

Construction of Buildings and Original 
Equipment and Furnishings Thereof 



$230,592.31 

3,011.. 23 

12,129.63 

19,363.39 

1,3«6.97 

2,Qgl.66 

$268,5U0.19 
$3,3i40.35 

$290.00 



I 



I 



The Director siibmitted the following report on personnel for the month 
of March 1953: 



Retirements; 



Profesoional Library/ Service 



Susan ^'U Renfrew, Second Assistant, Connolly BraiKih Library, 31 March. 
/jme S. L. Vinnicombe, Assistant, Book Purchasing Dept., 31 March. 



A regular meeting of the Trustees of the Public Library -^s an Administrative 
Ardency of the n^ty of Boston was held in the Trustees Room at 300 o'clock p.^^- 

-^-ent: Messrs Buxton, Cushing, Donahue, Friedman, and McDonald, Trustees^ 
Mr Minon ^■. Lord, Director, and Librarian^ Mr John J. Connolly, Assistant to the 
Dlr'-ctor, and Chief Executive Officerj Mr Francis X. Moloney, Assistant to the Director, 
In Charge o^ "' -iness Operations] and Miss Elizabeth 3. Brockunier, nssistant to the 

Director and ,.,. rotary of the Board. ^ 

The President, Mr Friedman, in the chair. 

The Minutes of the meeting of March 27, 1953, as submitted were ai^rovpd. 

For the month of March 19^3, follomng ai\nroval by the Director and in 
accordance with the authority delegated to him by the Trustees, exipenditures for 
services and supplies were authorized as follows: 



Resignati ons : 



Sub-Professional T.-^brary Service 



^lai-^- rushev, Assi stant . ■'? rstein T^usLness Branch, l6 March. 

FlorriJ.'T^oussos*, Assistant, v/est End Branch Library, ?J^ March. 
Bemadette 0» Callahan, Assistant, Rosllndale Branch Library, 23 Harch. 

C lerical and Mechanical Services 

Margaret E. Abban, Sewer, Bindin- nor>a>-bment, 21 March. 



Teirporar;'" Designation; 



Professional Library Service 



I 



I 



Dorothjr K. Becker, Assistant-In-Charge, Tyler Street Reading Roora, 
25 February. 

In accordance with the usual practice in the matter of the signing of 
pa^olls, on motion duly made and seconded, it was 



4 



O 



VOTED: that, subject to the approval of the Mayor, m accordance^ 

mth the provisions of section 22 of chapter 3 of the Revised 
Ordinances of 192^ Milton E. T.nrd, Director, and Librarian, or 
unon his delegation John J. Connolly, Assistant to the Erector, 
aiid Chief Executive Officer, or Francis X. Moloney, Assistant to 
the Director, In Charge of Business Operations, or iilizabeth B. 
T^rockunier, Assistant to the Director, and Spcretary of the Board, 
be and her^bv ^ f^ Puthorized to sign the pajrrolls of the Library in 
repreGentation of the Trustees ^or a period not to exceed four 
weeks from 20 April 19!? 3. 

Circular Letters Nos. 9 and 10 from the Mayor's Office were read and ordered 
placed on file, 

-T- -uston reported briefl^r that it had not been possible for Jud-e Donahue 
and himself ^to meet kth Tass Goldstein since the preceding n^eting, and that arrange- 
ments for a conference would be made shortly* 

The Director reported in the p-tter of the proposed reorganisation for per- 
sonnel of the Stock and Suppli^-^ '^-tion and the Shipping and Receivinc Section m 
the^Hvisdon of Business Operations. He pointed out that in earlier years tiie heads 
of these sections had been employees idth long terns of service in the Library in 
o-pr>pral that these had been departments that were independent urats, but that they 
vrere now directed throu^ the Business Office. He then subrdtted to the Board four 
alternative pronosals for the classification of employees in the two sections, stating 
that it was believed that the fourth alternative, nar.ely, the anpomtja-nt of a 
Princioal Clerk to head each section with Clerks as the subordinate employee, ms 
the preferable organisation plaii. Following discussion, it was a'-^^eed tliat the 
matter be referred to Mr McDonald to report to the Board on the proposed arranjements. 

Tbe Director reported concemin- conferences held with ?t?ff representatives 
on new salarv scales. He staged that there seemed to be practically universal ap- 
nroval of the new scales :^rsofar as the bibliothecal employees were concerned. He 
then renorted on the recent conference hold mth Itr -Jilliaia V. Hard, President of 
the Massachusetts State Council of the American .federation of State, County, and 
Municipa ^*!plo-ees, and the representatives of the ^^oston Public Library Main uenance 
T^r^iovees, Tx^cai Union Mumber 1311i, represented by Mr Clifford L. Fay, President of 
Local" Union Ho. I31I4, ^'r T^dward ^. Lnr^ney, Vice President, -^nd Hiss Sands, its 
Serretar-. Up reported +hnt. the manor points made by the group were that they were 
^-+ -^nterest-^ ■^- havin ■". -^ales with a range of steps frrm a mmrum to a 

-im but i > havin*^ immediate appointment to the r^axlmum of the posDtion, and that 
the-' were interested and would like' to have word from the Tr.isbce^ as to the possibility 
of the hearing of appeals roncernlng the classifications by an outside group in such 
a manner as is being done for the city er^loyees in general. 

The director the^i Presented to the Board a communication dated April l5 from 
' -d sent" foil ovrnr. the^ conference on April 111. He stated that in hi<^ commnnica- 
tin. 'V Ward had set forth the disinher^-^t of the Union ir - ninlmum and a maximum 
within a classification, the desire for a flat increase ii. wa-es to the maximtom in- 
stead and in the event the Trustees would not approve the aforesaid, the request 
foi^ the nrovision of an Appeal Panel in the matter of the classify nptions, exclusive 
of indi^/iduals involved Jn the preparation of the salarj' scales, preferably the 
T'ersonnel ftpneals Conmitteo establi^ed W His Honor tlie Mayor for considera^i 
problems arisinf^ from the reclassification of city personnel. He statr3d that m nis 



I 



I 



24? 



>J 



I 



o 



com^miration Vx Ward hart requested that the Trustees hear the representatives 
0™ SSon on the aforesaid tin-ee points. F-ll"«i"C discussion it vas agreed 
that the President should send to Mr Ward a letter indioatms that the Board 
SliPvS t^at there was some r^sunderstax^diag, that ti.e "ni°" °"2ht to gxve 
fSthIr consideration to the mtter and that the data prepared by the Library 
o^the a^Scation of the new salary scales to waives w.,uld oe helpful to such 
consideration • 

The n^ rector reported that the budget estimates for the Library as sub- 
mitted to the'c--t^r Council by His Honor the Mayor had automatically ^ecome 
Sf^tive inas^uc^>^ as the City Council had not taken action to pass the budget 
S^lhol^^ period for d^ing so. He stated ^^-^/^^Board should now t^ 
Stion to adopt the budget as revised by His Honor and submitted to the y 
Cnuncil. On notion duly made nnd seconded, it was 

that there be adopted the final revised budget allowances for 
the fiscal year beginning January 1, 1953, hased on appropria- 
tions made to the Library and duly certified by the City of 
Boston, as set forth in tlie accompan^dng schedules: 



VOTED : 



1. 
2. 
3. 
U. 
5. 



Personal Service 
Contractual Services 
Supplier aterials 
Cuiient Charges «Sc Obligations 
Equipm.ent 

Total 



$2,U29,92?.93 

22^,7U7.00 

281,720.00 

79,896.00 

Bluh^iO.OO 



$3,101,765.93 



I 



and 

VOTED: 



that Milton E. Lord, Director and Librarian, or upon )tis dele- 
gation John J. Connolly, Assistant to the Director, and Cluef 
Executive Officer, or ^rancis X. Moloney, Assistant to the 
Director T^ Char- e of -business Operations, be and he hereby is 
authorial to sigi^ on behaK of the Trustees o^ the Librarj^ in 
aoproval of the payment of all vouchers or bills covering ex- 
penditures incurred in terms of the final revised budget al- 
im^rances for the fiscal year beginning January 1, 1953 as 
approved hy the Trustees of the Library by its vote of 
April 17, ^9^3 and for lAiich appropriations have been duly made 
b- +he Cntv of Boston for the fiscal year] said payments to be 
reported to the Trustees of the Librai^r at its ne>rt business 
neef for confirmation and approval. 

The matter of the contract for services of the consulting arcliitect for 
.,.^ ^,,P^pn+ ^. .- .ms brouGiht to the attention of the Board by ^e Director, ihe 
-n'^erto- pninteri nut that "the basis for payment was in terns of the standard 
rites fir" all architects who are members of the .^merican^In^titute of Architects. 
Followin 



^ » * 



0»T 



O^ 



motion diLLy n^de and s*^conded it was 



VOT©! 



I 



that there be entered into with Messrs Am.es, Child and 
Graves, 50 Beacon Street, Boston, a contract for 
architectural services in the year 19^3, the total fee 
thus charged to be subject to the terms, agreenents, and 
conditions set forth in said contract. 



244 



there had been i"S'^f^°?-^"*/™^\ ?" *"^ ^o^lete the work on the erection of 
the preparatory work He ^^^^^^^^^^^^/^^SmLt public bids had been requested 
platforms, bookcases, and other neceosar^v « . 
^and opened on March 26 at 12 noon as follows: 



245 



"1 



I 



Kirkland Construction Co., Inc. 
209 Bent Street 
Gainbridge.Ul, !!asppchusetts 

Edward Goverman 
130 Hali'^f'k Street 
Bocton, Massachusetts 

M. Solinando 

58U Columbia Road 

Dorchester 5 Massachusetts 

Park General Construction Conpan^/ 
100 Poylston Street 
^v^^ton, Massachusetts 

Tassinari Contractinr: Corporation 
77 (i-pT«rish Avpnue 
Chelsea, Massachusetts 



$6,068.00 



6,295.00 



6,955.00 



7,125.00 



7,289.00 



7,580.00 



VOTED: that the contract with the Edward H. Marden Corporation, 
233 Harvard Street, Brookline, Massachusetts for the 
erection and completion of a branch library building at 
No. 20I4U Columbus Avenue, Roxbury, Massachusetts, be 
amended by striking out the words "eight months" as they 
appear in Article II on page lOU of said contract and 
substituting therefor the words "nine months". 

The Assistant to the Director, In Charge of Business Operations reported 
that from U^ out of four firms invited to submit proposals bids for cleaning 
the miu-al paintin.ts in the Sargent and the Puvis De Chavannes Galleries, Central 
Idbrarv buildinp ^^d hf^nn received ^s follows: 



PiTDer Brothers, Incorporated 
^80 Massachusetts Avenue 
Cambridge 39, Massachusetts 

On notion duly made ^nd seconded, it was 

.rcYPSD- that there be awarded to the Kirkland Construction ^^;?"^P^i^e .J^*' 
roTSD. ^^^^11 Cambridge, Massachusetts, the lowest q^^alified 

bidder in the public bidding, the contract for new courtyard book 
TeiJ^L cUral Library building as ^-j^f f ^f ^^^^^^^ 
in the total amount of six thousand sixty-eight dollars ($6,065.00}. 

The assistant to the Director, In Charge of Business Operations ^^^^^^ /^ 
Aprxl ?0, =*»*^"S*hat the present L^ l,^,n o.d was unwilling to incorporate an 

the succeeding year ft the present rental rate. 

■n,e ^ss^stant to the Director, In Charge of business Operations ''f 7*!<^ ^^at 
the cont;a:torfor t.e ^.^^ston S.uare B.^ch L. .raj. ^^f^^^^^^f^ZT^l^. T.^' 
tension of °°"*^^^*/°^^!P^"f ^°f ^"t^^afs'a^ the ^'o^tinu^us rainy^weather had 
tfZ:;.TZTlote^Z'Z ^^^^. on notion duly ^e and seconded 
it was 



I 



CO 

o 



I 



I 



Finlayson Brothers 
739 Boylston Street 
Boston, Massachusetts 

Holey ^' Steele 

109 St James Avenue 

Boston, Massachusetts 



$8,900.00 



15,500.00 



Follcr-dni^ discussion of the cost figure submitted by the two bidders, 
■^t was arreed that thp contract should be awarded to the low bidder subject to 
checking'of the cost and approval thereof by the President. On lootion duly made 
and seconded it was, subject to approval by the President, 

VOTID: that there be entered into without public advertising with 

the Firaayson Brothers, 739 Boylston Strp'-t, Boston, a contract 
for the cleaning of the mural paintings of the Sargent CJallery 
and the mural paint-^ngs of the Main Stair Hall and of the 
Chavannes Gall er;/ in the Central Library building, in an 
ainount not in excess of ei^t thousand nine hundred dollars 
(f?H,900.00). 

The Ac.dstant to the Director, In Charge of Business Operations, reported 
that the^Snrf^ent aallery and ceiling of the i^uvis De Chavaimes would have to be 
repainted in^connection with the cleaning of the area, that it was beUeved that 
the pr'^-i'^^t was of such a sp*-cial nature that it could not satisfactorily be made 
•^ubject'to public biddingi*. Hp stated that this work would be done on a time 
schedule with the other work of cleaning the mural paintings and the stonework 
whereby the same scaffolding wo'jld be used by the several contractors. He stated 
that the EWward K. Pfirrv Coirpany had -nl^nitted a bid to do the work, aiKi that it 
was the recommendation of the consulting arc'dtect that the contract, be awarded to 
them. On motion diay made and seconded it was 

VOTED: that there be entered into vnt.hou+ public advertising with the 
Mi^ard !C. Perry Coirparo'', 322 Newbur^r Street, Boston, a contr^t 
^o^ the cleaning and repainting ^f the Sargent Gallery, the 
coffered ceil^*^^-^ over the Main Stair Hail, and the vaulted 
ceiling of the Chavannes Galler^^ in the Central Library building, 
including pro%n.sion of staging and scaffolding adequate both for 
the painting work and for the cleaning of the mural paintings in 
the Sargent and Chavannes Galleries, in an amount not to exceed 
seven thousand four hnndred and eighty dollars ($7,U8O,0O). 



246 



i^UJo.oo 



2,SfX).00 



The AGsistant to the Director^ In Charse of Business Operations reported that 
bids h^d^bpon requested fron. a selected rp-oup of firms for the washing of the Lime- 
stone nrea in the third floor hall of the Sargent Gallery, the stairs doi-m to the 
second floor and the archways of the second stair. He stated that it was believed 
that because of the proximity of the area to be cleaned to the mural paintings it 
was desirable not to have the contract subject to nubile biddin.^. He stated that 
bids had been submitted as fallows: 

Ch^ctcr Nei^nn Company $1,290.00 

2hl IlcGrath Hjrjhway 
Sc:r.3rvillc li3, Massachusetts 

Chapmcui vJaterproofin;^ Ooirpany 

29 Vinton Street 

South BoL'ton 27, Massachusf^t+s 

The VJaples Company, Inc. 
2h99 Washington Street 
Boston, Ilassachusetts 

On nn+inn duly made and second pd^ it was 

VOI'2D: that there be entered nnto mthout public advertising; i^th the 

Chester Wevmian Company, ?hl McGra+h Hjrrhway, SomerviDle, Massachu- 
setts^ q contract for the washing of the limestone b^tistradPf?, 
doors and dndo of the third story, walls and steps of stairway 
betvreen second nnd tliird story, archways of secund ston^ and 
rion^-n and steps of the third story, in an armunt not in excess 
of one thousand t%4o hiondred liinety dollars (-Hi, 290.00) • 

The Director stnted that representatives of Tajnbl:,^ and Brown were ready to 
come before the ^oard to m.ake a pro;:ress report on th^ centennial program. 

There then appeared Messrs Macintosh, Allpii, ^/harton, and ^'acHurdo. 

!!r !:a?Into3h becan the presentation wjth a summar;^ of the operational plan 
of +he pro^raii as prop^"'^'"' to the Board in the original instance, revievdnf the 
preliminary work month ^ nonth, vjith January havin?: been devoted to compilation 
of ^r. n-md+ntion list for the commission, establishment of temporary o.L'fice, develop- 
ment rc^vx) lists, and initial preparntor;^ tmri' -n the case book, with February 
having been devoted to preparation of basic caripaiun materials, formulation of appeals 
to be'made to foundations, '>'^'* initial formulation of national publicity program, 
and with March and to 'i^^ ' nriT ha^d^^ been devoted to the preparatjon of th« 



I 



I 



I 



CO 

o 



I 



^mission invitati^^^s. 'practical co 



+ ho 



r work or appeals, foundations. 



national special appeals cc^mi^ i n^_, nni o^se book. H^ stated that the one part of 



the 



"ledulo had been the invitations. 



Mr ■''Iharton then reported on the comnll'^'^"" ' of the lists of potential conmi^- 
+ ' ' ?rials, ^nd fomtiDation of the specisl cur-dttee opera+donal plans and special 

e\''cnts nrograms. He repcrt'^d that permanent quarters for the centennial office had 



now been estn'^-shed at 18 



'i^T imT 



Street. 



hr llac'^^-^'^b r- ailed attention to the fact that the basic bu 
vide for the co^ . ,r the special events y^ro-rars, v were to be 

throuF^ foimdations m^ interested _ ,. 



did not pro- 
ced separately 



I 



I 



24t 



!'- !^acTntosh then reported concernins his investigation of potential ga^t 
sourcoo, ^nd particularly the availability of information through the action of the 
RUth^Coigress whereby tax returns must indicate tj^es of gifts made during the year. 

1^^^ AiiPn then ro..orted on the progress of his preparation of a leadership 
statement; an organizational tool for the use of the p^o.pootivechaiiTnen and workers. 
Fe^tpt^d also that the case book was practically coPU>lete, awaiting now the archi- 
tect '. nl^n for the expansion of the Central Library building. He stated that it 
had been developed on the theme of "building a great future from a glorious past" 
with a nresentation of (l) ^^sterday - made possible by private ^^f f?f ^> ^^^^ 
todav - an analysis of tody's Library, its resources and noeds, and (3) tcanorrow 
- a^" analysis o> how npeds may be met. He stated that tVds was to have a mde 
distribution. 

Having concluded their presentation, the representatives of Tamblyn and 

Broxm mthdrew. 

•The director reuortpd that Hi s Honor the Mayor had made public announce- 
nent of his intention to subrdt a capital budget to the City Council in which 
wis included provision for the erection of a branch library at a cost of .>250,000. 
for the South Boston area. 

T^he A^c.4.+ ap4., to the Director, In Charge of Business Operations reported 
that the^iaw 'department under date of April 2 as legal counsel for f ^ T^^f ^^^ 
of the Public Library had sent to the Blue Hill Evangelical Society a formal 
notice th.;, the^Board had discontinued the payment of any rent for the quarters 



occupied by tbn Phill^'r'^ ^rooks Branch Library. 

\J Secretary 



^is'^oT -"-oH t 



Administrative Ap«=ncy 
Minutes of Meeting 



Tn Board of Trustees 
1 May 19^3 



A T^p-ular meptin- of the Trustees of the Public Librai:^' as an. adm.iristra- 
+.„, ..^ncv'or the cn- of boston was hel^ ^- +>»e Tru-tees Room at 300 o'clock 

^''"* Pr^^'^'^'nt: Messrs Buxton, Donahue, Friedman, and McDonalH , Trustees,- 

Mr Milton ^I Tord, Director, and Librar-'a-, m^ -T^hn J. Connolly, .issistant to t^c 
Director and Chief E-ecutive Officer; Mr 'rajcis X. Moloney, Assistant to the 
mrector^ Tn Charc^e of business On^rations; and Miss Elizabeth B. Brockunier, 
1^^^^^^ to the Erector and Secr^^+ar-y of the Board, 

Th43 President, Mr Friedman in the ch^r. 

rp^.^ D-'rooto^ r^ppo^t^d to the Board that. Mr Alfred M. rd thens lata- in the 
„eetinF would'make a presentation in the matter of the tentative designs he has 
drLn UP for th. ma'-l of t^e enlargement of the Central Library building. 

Judr^e Donahue presentpd a certificate from \h^ City Clerk *hat he had 
^ared and had been duly sworn as a Trustee for tJie tern ending April 30, 1950. 

Dumn- tho month of Anril 19??, following a^^proval by the Director and in 
a^cw-dance wi?^. the authority delegated to him by the Trustees, expenditures for 
services -^nd supplies were ^ntv^orl^.ed as follows t 



248 



Personal Services 
Contractual Services 
Sut>nlies & Materials 

Books 

Current Charges & Obli{^ations 

■^ciii"i ^^ment 
TOTAL 



$186,779.30 

12,367.63 
8,665.86 

18,897.69 
UU3.86 

1,776,31 
$228,930.65 



24 1 



I 



I 



Durin. the month of April 19?3, followins approval by the Director ^d i. 
accordance^lh the authority delegated to hin by the Trustees, payment of bxlls 
>ras authorized to be charged a^ folDo^s: 



General Appropriatj ons 
Personal Services 
Contractual Service? 
Supplies k Materials 

Books 

Current Charges & Oblisations 

Squiprnent 

TOTAL 
Trust Fimds Incone 
Gifts for Inrediate Use 



$186,779.30 

'?,r?9.00 

U,626.35 

18,897.69 

179.00 

2326'^. 30 

$2l5,09li.6U 
$986.86 



$U8.L{J^ 



n^vj. T..^o.4.oj, subpitted the follovdng report on p-r^^.nnnel for the month of 
April 19?3: 



Anpointments : 



nierioal and Mechanic al Service? 



Hcrold H. McAnney, T'l^^ctrician, 3uii Hint's Department, 1 April. 



P.etirprents: 



Clerical and T4echanical Services 



Catherine J. Cronin, Cleaner, Allston Branch Library, 30 April. 



Resirnations: 



Sub-Profossional Library Services 



r. Lo^s Hnches, Assistant, Open Shelf Department, 3 Apri3.. . 

plui^^e U.^Pugiisi, Cataloging and ClasB3 f icaUon Department, Dxvxsx^^ of 
P.eference an'^ ^'--^arch Sei"vices, 19 April. 

Termorary Desimiatdon: , ^ . . e^ ^ «« 

^-^^ "^ * I^ofessional Library bervace 

Gertrude 2. I'. Leufgren, Assistant-In-Gharge, %dn ,^nrk Branch, I6 April. 

In accordance with the usual practice in the m1^er of sianing payroUs, on 
motion duly made and '-econded, it was 



o 



I 



I 



I 



I 



VOTED: that, subject to the approval of the Mayor, in accordance 
with the pro^asions of section 22 of chapter 3 of the Re- 
vised Ordinances of 192^ Milton S. Lord, Director, and Li- 
brarian, or unon his delegation John J . Connolly, Assistant 
to the Director, and Chief Executive Officer, or Francis X. 
Molone^^, Assistant to the Director, In Charge of BusineFP 
Operations, or Elizabeth B. Brockunier, Assistant to the 
Director, and Secretary of the Board, be and hereby is 
authorized to sign the payrolls of the Library in represen- 
tation of the Trustees for a period not to exceed four weeks 
frcsn h May 19.^3. 

Circular Letter No. 11 from the Mayor's Office was read and ordered placed 
on file. 

The Dirpc-s-^-" r.-r^c5ented recoimnendations for tlie af)pointment of two new 
Branch Librarians ^d' an Assistant-In-Charge, stating that prior to the above 
appointments he was reconmending the transfer of two branch librarians, one from 
the North End Branch Librar:^ to the Hyde Park Branch Library, and the other from 
the Phillips Brooks Branch Librarjr to the North End Branch Library. 

On notion duly made and seconded, it was 

VOTED: that Ellen C. Peterson be appointed Branch Librarian, Hyde 
Park Branch Library, in the Division of Home Reading and 
Commtmity Services', at $U660 per annum ($89.38 per week) 
effective 3 June 19'?'3. 

VOTED: that Geraldine S. Herrick be appointed Branch Librarian, 
North End Branch Library, in the Division of Home Reading 
and Community Services at $1^260 per annum ($81.71 per week) 
effective 3 June 195 3 • 

VQTED: that Mildred Kani^an be appointed Branch Librarian, Memorial 
Branch Library, in the Division of Home Reading and Community 
Services, at $Ul60 per annum ($79.79 per week) effective 
3 June 19^3. 

VOTED: that Mary T. C. Mannix be appointed Branch Librarian, Phillips 
Brooks Branch Library, in the Division of Home Reading arri 
Community Services, at ;;hl60 per annum ($79.79 per week) 
effective 3 June 19 p3. 

VOTED: that Dorothy K. Backer be appointed Assistant-In-Charge, Tyler 
Street Reading Room, in the >i vision of Home Reading and 
Conmunity Services, at $I;l60. per annum ($79.79 per week) 
effective 3 June 1953. 

The Director reported that in accordame with the authority delegated to 
him he had made the following promotional appointments, effective 3 June 1953s 



Promotional Appointments 

M. Jane Manthome 
Duilia Capobianco 

Mary G. West 

Qloria S. Seidenberg 



Adults* Librarian 
Adults » Librarian 

Children's Librarian 
Children's Librarian 



250 



KcT' C, ricDonald 
Rita II. Decaulniers 



Margaret F. Filbum 



Helen G. Pappas 



Children's Assistant 

Reference Librarian, 
Kir stein Busines'^^ branch 

Cataloger, 

Gatalosi^g and Classification 
Department, Division of Referenne 
and Research Services 

Administrative Assistant, 
Information 



I 



and the followins reappointment to the pemanpnt service! 



Lucia S. Faulkner 



Children's Librarian 



Jud-^p nonahue reported in the natter of the status of Hiss Fanny ''OWstein 
that she had'ca^led on hJp., but that he harJ indicated to her that any discussion of 
hef case shou^f await the holdine of a joint conference with Mr R.orton. 

Mr McDonald rpoorted in the mtter of reorganization of personnel in the 
<?+~~i. and SunDliPS Section and Shipninp and Reoeivinc Section, statme that a con- 
TSnr-TJ^tTleTsZ^Jl involved' together with the Director and Assi stant to the 
ffirn"tor In Charge of Business Operations, ,.Tas to be held ditt-inc the comin. week. 
He stated that he would report concerning this at a later meeting. 

Tv>e n^rpctor stated that it had been the practice of the Boa-d to authorize 
the e-nenditure of $500, in amounts of ^W each, toward the expense of attendance by 
the e>cpenditure oi ou^, conference of the American Library A-soc^ation to 

ITZr, thif tS'in LOS An Jles1un°e 21-27, 19^3. He stated that five recipients 
would tchos'en b" a comnittee fro-n the staff. The Honrd approved the ex-^enditure of 
r^S in'anounts of $100 each toward the travel expense of five members of tne staff 
attending the annual conference of the American Librarj^ Association m Los . njeles. 

-Phe -7! rector reno-ted receipt of a notice to meet with the Conmitte" on 
ApnroPri;tion;a^d' Finance on Anril 30, at 11:00 a.m. He stated *«* ^he nate of the 
Sn^Sd bepn oostnoned at the request of Hr William V Hard, President of the 
Massachusetts Council" of State, County, and Municipal Er-q^loyees. 

The Tiirector reno-ted that an order had been subi'dtted to the :ity Council 
b- the Mavor for the appropriation of $250,000 for the erection of a brancu library 
in south Boston. The Director reported further that he had discussed Possiole sites 
.Ht>. the Havor and that he had sucsested immediate action °" /'"^'^''f*, "^^..^^^^^^f ^^^ 
to choose a site. The Trustees af^-eed to r^et on Thursday, hay 7 at Ir.y p.m. at the 
South Boston Branch Library to canvass the area. 

The Director brought to the attention of the Board the matter of repreaonta- 
tion of the Library at th^ annual conference of the African Library Association in 
Los Anceles, ■-Uine 21-27. Op notion duly made and seconded, it vras 



1 



1 



I 



o 



I 



I 



28t 



VOTED: that Ililton E, Lord, Director, and Librarian, be authorized 
to represent the Library at the Annual Conference of the 
American Library Association in Los Angeles, June 21-27^ 
19^3j aJ^d that his expenses therefore to an amount not 
exceedin£^ $52^ be paid by the Library. 

The Director reported further concerning the contract for cleaning of 
mural paintings in the Sargent and Puvis de Ghavannes Galleries that the Chair- 
man of the Art Commission and an expert from the Museum of Fine Arts had surveyed 
the work to be undertaken and had advised that the bid subnit-t ed by Finlayson 
Brothers was not exces?5%'"e. The Director stated that steps would nnt-r be taken 
to process the contract as conditionally approved at the tim'=' of the meeting of 
April 17. 

The Director stated that the Examining Committee had met for purposes of 
organization on April ?h and that Mr George J« Devlin had been elected Vice Chair- 
mar! , He stated that the subcommittee assignments were now in process of being 
made, ard that the Committee planned to complete its work and hold its final 
meeting on June 23» 

The drector reported briefly in the matter of the choice of a Chairman 
of the Centennial Commission that the indj. vidua! with whom he had an appointment 
to discuss t'le matter had cancelled the appointment. He suggested that, in view 
of the delay, it would be advisable to wait until the Commission had been ajDpoin- 
ted to choose the Chairman, He stated that the invitations would go out the 
follomng week. 

The Director called to the attention of the Hoard that the annual meeting 
was scheduled to be held on Monday, May U, It was agreed that, in accordance 
mth the usual practice, the annual meeting be postponed lAntil the date of the 
next regular meeting, namely, Friday, May X$m , 



Dissolved: 



fy Secretary- 



Administrative A.^'encv 
Mnrintps of Meeting 



In Board of Trustees 
Friday, 1$ M^r 1953 



» 



A regular meeting of the Trustees of the Public Library as an Administra- 
tive Agency of the "lity of Boston was held in the Trustees Room at 300 o'clock 
p.m. 

Present: '"'-'ssrs Bujrbon, Gushing, Donahue, Friedman, and ncDr»nald, 
Trustees; Mr Miluon K. Lord_, Director, and Tdbrarian, Mr John J, Connolly, Assistant 
to the Director, and Chief Executive Officer j Mr Francis X. Moloney, Assistant to 
the Director, In Charge of Business Operations^ and Miss Elizabeth B. Brockuni^^, 
Assistant to the Director and Secretary of the Board. 

The President, Mr Friedman, in the chair. 

The minutes of the meeting of April 17 as presented were approved. 

In accordance with the usual practice in the matter of the signing of 
pajTolls, on rmV iuly made and seconded it was 



252 



2 S3: 



VOTED: that, subject to the approval of the Mayor, m acccr dance with 

the provisions of section 22 of chapter 3 of the Revised Ordinances 
of 192^ Milton E. Lord, Director, and Librarian, or upon his 
delegation John J. Connolly, Assistant to the Director, and Chief 
Executive Officer, or Francis X. ^%loney. Assistant to the Director, 
In Charge of r^usiness Or^erations, or Elizabeth B. Brockunier, Assistant 
to the director and Secretary of the Board, be and hereby is 
authorized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks froii lb May 

1953. 

The TUrpctor stated that since the preceding meetins the President had given 
approval to a visit by Zoltan Haraszti, Keeper of Rare Books, to rare book dealers 
in New vn..v f^or the purpose of exanining items for possible purchase, the expense of 
the trip 'not to exceed 70 dollars. The Board then confirmed the action of the 
President in approving the above travel expenses. 

The Director announced that the Gomittee on .Anerican Library Association 
ronf^rencp '>ants had mdc the selection of five dndjviduals tx> receive the grants 
authori7^ed by the Truste-s tovrards expense of attendance of the A. L. A. annaul 
conference at Los Ajigeles June 22 - 26 p^ follows: 

Iliss Mildred R. Adelson, Assistant, Jamaica Plain Branch 

Miss Mary F. Daly, First Assistant, Statistical Department 

Miss Mildrpd Kaufman, Branch Librarian, Memorial Branch 

Hi -^3 Ruth V. Marshall, Probationary Assistant, Teachers Department 

Hr^Euclid J. Peltier, Probationar;,- Assistant, Audio-Visual Department. 

Tv^e nir»rtor announced that tlie Committee oa Scholarship Awards appointed 
to approve awards for Library/ School Study had reported in the matter and that the 
follovrin individuals had been selected to receive scholarships in the amount of 
$100. each for such study: 

Hiss Gracemarie V. Alfe, Probationai^- Assistant, North End Branch, 
Joseph H, Center Scholarship 

Hr William T. Casey, Probationary Assistant, Open Shelf Department, 
Daniel Sharp Ford Scholarship 

Mr Donald M, kosIow, Probationary Assistant, Kirstein Business. Branch, 
Francis Skinner Scholarsliip 

Hiss Eunice R. Werner, Probationary Assistant, Audio-Visual Department, 
Daniel TreadTrell Scholarship 

The Director reported receipt of a communication xmder date of May ^, 19b3) 
fron th^'^^ston Public Li brary Maintenance anployees Local Union Vo. 131ii concemJ.ng 
increases in war-es. He stated that Local Union Wo. 131li bad held a meet^-- at >^ich 
j,^ ^rmiiam V, ^ard had been present ^t t^hich it had been voted to request ilat ware 
inr^eases in the nrmimt of ilo dollars on the basis that a considRrable salary loss 
had «lr^adv been suifered because o^ --lay in puttin- into effect ira-n increases. 
The ;Urector was renu^r-^«d to reply ^u behalf of the 3oard to the letter. 



I 



I 



I 



I 



Tj^e nn-rprtor stated that action to approve wage and salary increases in 
nonformance mth the salary and wage scales adopted at the meeting of March 20 
should be taken, subject to the approval by the City Council of the necessary 
appropriation for such increases in corpensation. 

On notion du3.y made and seconded, it was 



VOTED: 



that effective April 1, 19?3, salary and war^ increases be 
granted as set forth in the attached schedules, subject to 
the availability of ^propriations therefor. 



(Schedules AA, BB, CC, DD, ES, FF, GG, HH, and II 
submitted at the meeting of May 1^). 



as 



O 
CM 



I 



Mr T'lcDonald reported in the matter of the reorganisation of personnel for 
the Stock and Supplies Section and tjie Shipping and Receiving Section. He stated 
that he had conferred with the two individuals in charge of the aforesaid Sections 
^onr^min- the ratine to be accorded their positjons. He then recommended that 
^h^r^ be established "^in each Section the position of Principal Clerk, the rating 
equivalent to Grade 17, Step k, in the City's plan for the reclassification of 
personnel. On notion h^t^- made and seconded it was 

VOTED: that +he approval of the Director of Civil Service be requested 
for the establishiaent of the position of Principal Clerk, Stock 
?nd Supplies Section and Principal Clerk, Shipping and Re- 
cci^/ing^ Section, at a rating equivalent to Grade 17, Step U, nn 
the plan for reclassification of personnel for the City of 
Boston as now in effect. 

'^he Director reported receipt of a comm.»inication from the 1 nternatinnal 
Union of Bookbinders callin-- to the attention of the Trustees that a new wage 
ratp has b^en set for Bookbinders, effective May 1, 19S'3. The Director stated 
that no r-tion was necessarj^ on the part of the Board until action was taken 
el ^^e^'-^here ..n bhe City, 

Judc-e Donahue reported that there was nothing further to report at this 
tine in the^'matter of the status of Fanny CK)ld stein. Branch Librarian, W^st End 
Branch Library. 

T>^ft Assistant to the Director, In Charge of Business Operations, presented 
to the ^oard a new lease for the quarters housing the South Boston Br^ch Library 
drawn up on the same pa^nnent basis as the precedin- lease. On motion duly made 
and seconded it 



T "^O c* 



VOTED: 



of Bo'ston 
Ljetvreen EZRA 



and 
VOTED: 



I 



th-^t the T-^ustf^ps of the Piihlir Lioraiy of the City 

actiP" Tp the name of and for the City of Boston dn 

accept the aforesaid instrument of lease ty and 

SHEra'LAN, and the CITY OF BOSTON of the premises located at 

386-3P8 West Broadwaj% South Boston, subject to the rental, ^ 

terms, a^eements, conditions and covenants set forth in said 

instrument of lease 5 

that Milton ^. Lord, Director, and Librarian of the Public Li- 
brai7 of the Citv of Bosto ;, be and he h- - is authorised and 
directed in the najne and in behalf of the Trustees of the Ptiblic 
Libraiy of the City nf 'Boston to execute said instrument of 
lease in ^n-druplicate. 



IM 



The Assistant to the Director, In Charge of Business Operations reported 
that bids had been publicly opened and read on May 13 for work on the grounds of 
the Central Library and 12 branch libraries as follows: 



Cox and l.Tiitmore, Inc« 
6S^1 Washington Street 
Dedham^ Massachusetts 



Little Tree Nurseries 
Central Street 
Rowley, Massachusetts 



$1,692.60 



U,h70,00 



I 



On noti<^n diOy made and seconded it was 

VOTED- that there be awarded to Cox and VJhitnore, Inc., 69I Washington 

Street Dedham, Massachusetts, the contract for certain gardening 
.,Q^v ,,i the Cf^ntral Library- building ahd at 12 braiKih librarie?^ 
as snecified in the contract, in the total of one thousand six 
hundred a^d ninety-two dollars ajid sixty cents ($1,692.60} • 

The Assistant to the Mrector, In Ch.irge of Business Qnerations, reported 
t>,g eont-artor for the construction of the Egleston Square Branch Libr-^- ^^i^""^ 
had r-questpd an extension of contract for one -onth, stating tha- -^Ithourh the 
!lnrk ^ould be substantially cornpl.t.H before termination of the present contract tiBe 
it mil not be ready for occupancy. Following discussion on motion duly nade and 
seconded it %-ms 

^roTED- that the contract wLtli the Edward R. Harden Corpoi-ntlon, ?;^-^ Harvard 
' ' ' Street, Brookline, Massar^husetts for the erection anri oo-pletion of 
a bran^^ librppv building at No. 20i4l4 Columbus Avenuu, iloxbur:'-, 
Massachusetts, be amended b^r striking out the words "eight norths" 
as they anpe.ar in Article II on page lOU of said contract and 
substituting therefor the words "ten months", 

"^P is-i-tant t<-> the Director, In Charge of business Oporations reported in 
connection ^^th the contract for renovation of the annex basement in the Central 
?°S;^v^buiWin. that a delay had developed because of a difficul^y experienced in 
Pxcavations in connection with the main foundations and the wood pilings on wiich 
thrbuildinc. rpp+.c,. HP stated that the architnct reoommended that an extension be 
nrantpd until July 16. On motion duly made -nd seconded it was 



I 



ITOTED: 



that the contract with +.he Park General. Construotion Corporation, 
TOO T^ovlston Street, Boston, for the renovation of the annex 
bas^tnent be amerri^H b- striking out the words "3 non^hs" as they 
P .oo-r nn Article II on page 7 of said contract and substituting 
therefor tho fjords "$ months". 

The Dir'-ctor t-pported in connection with the p-'^nosed Sont>, Hoj^ton Branch 
Librarv tv^at it is believed that the City Council will a^i:rove the a ^ropriation for 
the np^ lihraw within the co--^- ' two weeks. The Board then discussed the several 
sites, particularly the H-^--^ the Lincoln Schools, inspected by its members 

since the preceding metiu^, Jud^^ v)onahue stated tha;t^ ore choice of a site was 
mad© he would like to inspect the area personally. 



I 



I 



o 



I 



I 



25S 



■rhP ''■-esident -c^uested that the Assistant to the Director, In Charse of 
3usine.s*0,o*r"at^ons, seci-e data concerning the School Department's continued use 
of thelchooi properties, and the arrangements for use of the Hawes SohooX build- 
^^^ Vr the local nost of the American Legion. 

Consideration of the pro: r- - ^or the modernization of the branch li- 
braries "^-Jas deferred. 

Th« Director reported in the matter of the proj^n^ess of plans i'pr the 
centennial^celebration that invitations signed by His Honor the^or ^^^n 
sent nut and that tiie number of acceptances was extremely ^^^tif - n^, averaging 
00 to^9^ ppr cent. He brought to the attention of the Board tiiat H, s Honor the 
-tor h.d^;^d?^"t;d that the City ..ould meet the ^^^^c-e of formal dinners to oe 
'::?vpn on sov. .- n.^^,^.ns during the course of tho -^^^ntenniai ^u^b «s a fonnal 
S^nnp>^ onenin^^ ^. .3ebration, • ^-nrpr for truste-s of the large public li- 
br^i^n o^ the ^o..t.>^-, ^. ^^inn^r for the l^assachusetts Public Library Trustees, 
an^a di^er for members of t^e .t.^<^ -r f,,e library. He stated th-^^ ^^^re would 
now be set up t^'e working organization for the program. 

Tho ratter of thp choice of the chairman of the centcnrdal commission was 
-1.0. .Hscusspd and the names of several individuals to be approach-^ n^^eed upon. 
At 'the request o^ ti.e ^^oard thp ->--i^--+ was tn r^^ke the a^^proach .. zhe afore- 
said individnnls. .^^ /> I 



Dissolved: 



^^ Secretary 



In Board of Trustees 
Friday, l"^ ^^ay 1953 

The annual meeting of the Trustees of the Public Liorar:,^ as an Administra. 
+ i- Agency cf the -ny of Boston, postnonn 1 ^--- " -d.y, 1, !^ay 19?3, was held at 




J. . .'rnrident, Itr Friedman, in the chair. 

The Administrative ^cy then proceeded to "^^-ct by viva voce its 

officers for the ensuing irem^. 

First vote for Prpsident 

Mr ^v- votpd fo^ ' ' . Friedman, Archbishop Gushing voted for Patrick F. 
McDonald J' naiiue voued for Patrick F. McDon^d, Mr Friedman voted 

for Patrick v. ncx^onald, Mr McDonald vo^*^^ for Patrick P. McDonald| and 
Patrick F. M-T^--^ald was declM*^ electe . -esident. 



256 



Firs t vote for Vice t'resident 

^ir Buxton voted for Fichard J. Gushing, ^^''^^ '^'fV'" J°^"\^. ,^^ 
fiXZ'-l .^ nushinr., Judge Donahue voted for Richard J. 'C'^]]^'}!^' r \ ZTa 

vo'ed for Richai^". Cushlns, Kr McDonald voted ^or Richard J. Cushanc; and 
Richard J. Cushin;:was declared elected vi^o Pr-pidmt. 

First vote for f^"cretary 

Mr Buxton voted for };n.,abeth X -rockuni^r, Archbishop Cushinr; voted for 
m^^eth r'rocku.uer, .Tod^e Donahue voted fo. -■li^^^eth ,. .rockun.er, 
'^ Fri.'--" VO-.-1 for -Vi.abeth H. Brcy^kuni-, Kr McDonald voted lor 
Klizabeth B. Brockunierj and i:li7,abeth H. Brocknnipr was declared elected 
Secretary. 

First vot^ for S^cretar;,^ pro ten 

Mr T^iuxton voted for Milton E. Lord, Archbishop Gushing voted for Milton E. 
WdJud^ Donahue voted for Milton -. T.ord, Mr Friedman voted ^or Mxlton ^. 
Lnrd; Mr McDonald voted for innon E. Lord; and Milton E. Lord was declared 
elected Secretar;^ pro tern. 



I 



On motion daly inade and seconded, it was thereupon 



VOTED: th.t anv member of t^e Board of Trustees oe and hereby is ^^^^"""^ 
to Gicji^cn bchcaf of the Board of Trustees bills, special drafts, 
and navrolls of the Libr'-^r;^ 



■n-i psol'^^'cd 




/ J /t}^J^rzY2w-a^.^^^^i^ 



Sf^cretary 



I 



The S 



ecretary qualified for office by taking the following oath: 



I -li7.ab*-+h i^rfld^^ 'J-ockunier, solei'^nly swear that I will 
--T1 and iaithfmiy perforn nil thp Huti^? -i-^oumbent upon 
me as Secret-ary o-p the Tmstees o:^ the PnbU- Library of 
the City of Boston; so he?_p r(» Ciod, 





S^^m and subscribed to before me t ds 19th davMf Hn^, A.D. 19b3, 
•i^^-^V '^-i'r^+-'-, ^,s«, Ma<=!'^achusetts 



•ton, 



'.-.-nj 



(p-jgnAr^^ Abraham ^Jnvrifir . 

" ~ Notary i'udIdc 

Ify Coinrdssion oxpires 
March 21, 19^9 

I, Elizabeth Brady Brockimier, do solemly swear that the oath of office above 
was taken by me, as it appears 



Sworn and subscribed before me this 13th day of 




I 



CO 

o 



I 



J 



25? 



Admini str a+dve \r^enc y 
Minutes of Meeting 



In Board of Trustees 
5 June 1953 



A v.o.-ni,q^ reot-*n" of the Trustees of the i'ublic Lnbrar^^ as an A.dninis- 
trative Agency of the City o^ Boston was held in the Trust.ees Room at 3:30 p,m. 

Present: Messrs Buxton, Donahue, Friedman, and McDonald, Trustees; 
Mr Hilton E, T.nrd, Director, and Librarian; Mr John J, Connolly, Assistant to 
the Director, and Cliief Eyecutive Officer; Mr Francis X. Moloney, Assistant to 
the Director, In Charge of Business Operati-ms; -^nd Miss Elizabeth B. Brockunier, 
Assistant to the Director and Secretary of the Board. 

The President, Mr McDonald, in the chair. 

The minutes of th'^ regular meetings of 1 May and 1$ May 19^'3j and the 
annual meeting of 1^ May es presented vjere approved, 

Durin'^ the month of May 19!?3, followJ.ng approval by the Director and in 
accordance x^th the authority delegated to hdm by the Trustees, expenditures for 
services and supplies were authorized as follows: 



Personal Services 

ContractuaD. Services 

Supplies and Materl als 

Books 

Cijirrent Charges and Obligations 

Equipment 

TOTAJ. 



il8U, 060.07 

11,638.91 

11,767.22 

19,i'86.22 

1,397.^0 

33306.76 

^^231, 856.68 



During the m.onth of May 1953, following approv?'! by the Director and in 
accordance ^"t>' the authority delegated to him by the Trustees, pa:^'ment of bills 
was authorized to be charged as follows: 



General Appropriations 
Personal Services 
Contractual Services 
Supplies and Materials 
Books 

Current Charges and Obligations 
E^^udnment 

TOTAL 

Trust Funds Inccfno 

Gifts for Immed-' i+e Use 



$181;, 060.07 

h,039.U2 

13,168.71 

19,U86.^2 

780.35 

2,8h5.83 

^22l|, 380.60 
$1,861.05 



The Dir««~tor sutwiitted the following r^ort on personnel for the month 
of '^a- 1953J 



Appointments ; 



Professional Library Servjce 



Shirley V. Anderson, Assistant, Open Shelf Department, 1 May. 
Isabella C. Elder, Assistant, Kirstein Business Brau^h, 1 May, 



258 



.3t»Pr ^. Jalonen, Assistant, Catalo^n. ar^ Glass location Dept., 1 Ma, 
;^i;,; v. Oldham, Ass3,star,t, Rar^ '^ook Depa^tpient, 1 May. 
^"pr. / Ricima'-en, Assistant, Roslindale . Branch Library, 1 May. 
^;;:^;; ?'°Yotts, Assistant, 'Mt Pleasant T^ranch Library, 1 May. 



qnh-ProfeFsion.?l Llbmry Service 



p,^.„i-i, p Harr-inFton, Assistant, •.^ook qo^i^i^ .^--^ .^v--, - - -^ • 
gS^ D. Hottle^a? Assistant, Book Purchasins Department 1 May. 
"SSTt. Le^/Tlon, Assistaiit, City Point Branch library, 1 fl' 
f£, I: Lucchek, Assistant, office of Records Files .nd otatxstics, 
nS^^" ^tipurVro ssistant, I-attapan Branch Librar:^ 1 Hay. 



1 Kay. 



IlcciC"='tions; 



Pfof pp-^-i nnal Lib'-.-'r''- Service 



Muriel 3. P-cbir^sor, First Assistant, Print Department, 22 May. 



D°at>is: 



Professional Library Servico 



Alice V. Stevens, Chief of Branch Issue Department, Emeritus, 20 May. 

In accordance vrith the usual practice in the matter of si^nine payrolls, 
on motion duly made and seconded, it was 

vrr^^- t^at, subject to tho approval of the Mayor, in accordance with 
U.e n^o^d^ions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milto. ^. Lord, director ™d Librarian or 
upon his delegation John J. ^^--olly, Assistant to tne Director, 
"nd CMe^ t„;rutive Officer, or .Vancis X. Moloney, Assistant to 
the Director, In Charge of Business Operations, or ELi'.abeth :^. 
1 rocVur^ier., Assistant to the a rector and Secretary of the Board, 
te ^d he^-^b^.' is au-Aorized to sign the payrolls of the Library 
in presentation o^ the -rustees for a period n^t to exceed four 
weeks from 8 .Tune 1953- 

-vp n.j.p,tor stated that on his recent tri^, tb Mew York for *he ^il^rary 
Mr Zolta; Hariseti had remained an extra day to ™-^it^ms^or P--^^^^^"-^-^, 
anri that --S a result his expenses had been more than anticipated . ine ooai' , , 
S eSnditu^e by^r Harasrti in the sur. of ..ba.eS for the above purpose. 

,„„„ n.j.pcto- reported that -r Zoltan Haraszti, Keeper of 'nrp Books, had 
Offered to%'xtend ,is comin, trip to Europe to search for i^ems de-rable or pur- 

^^.t^^^d*^' ^^rionr^s^a^s^nr "47°."'r^^c^^^^^^^ t^at-^^^rthe pissin. of 

^S'Sfat'rr^b^okellersthe rare book narice't had little to offer here, that the 
i^sti'^.uSonrha^ine such collections were now sending representatives to -.-o^e to 
search for items, the items were less expensive there, and that ther- vaiiaDi. 

T^e^nded trist funds of the current period approximately vl2,500. 
On notion liade b-y Judge Donahue and duly seconded it was 



in 11 



1 



1 



O 



i 



1 



■ 

I 



I 



259 



VOTED: 



and 

further 
VOTED: 



that there be and hereby is authorized an expenditure up to 
$^00 to Zoltan Haraszti, Keeper of Rare Books, for travel 
e:q>enses in connection with exanination in Europe of rare 
library materials for possible purchase \rj the Liorary. 

that a l^ave of absence vri.thout loss of pa^^ of four weeks be 
t^ven to Zoltan Haraszti , Keeper of Rare Books, in connection 
\n.th his inspection in Europe of rare library materials for 
nnssible purchase by the Library. 

Circular Tetters No. 12, 13 and Ih fron the Mayor's Office were read 
anr? ordered placed on file. 

The Director reported the receipt of the formal notice of the passage of 
the appropriation of ;;a75,000 to provide for the sala^' and waje increases of Li- 
brary' employees, effective April 19?3. 

The -'ir-oto- reported that on May 28 the Mayor had held a department head 
meeting to discuss the forthconinr Mayor's Charity Field Day. The Director re- 
Po™end°d that an exception be made to the Trustees' lonj standing regulation 
=°™nst"r.anvpss:n.- vdthin the Libraiy to permit the sale of tickets to employees 
for tiiis' event. The Board pp-roved the sellini: of tiCets to employees for this 
event. 

Thp T^irnctor brou-ht to the attention of the Board the request of Hr Perlie 
r,.rpr Chased in representation of the Undted Cerebral Palsy campai-n, than an^ 
except?^ be made by the Trustees to their policy forbidding canyassmc with^ji 
the Library ^or this campaign. In consideration of the many worthy campain^s 
before the comnurdty no action was taken in this case. 

Thp natter of the status of Fanny -loldstein, Branch Lif^if ^. West End 
Branch Librae-, was raised. Judre Donahue reported that he had talked ^th 
MiS Goldstein. Follomni: discussion it was agreed that the mtter should rest 
mth the committee appointed by the Board to consider the case. 

The ^■^re'-tor presented for consideration the extension of the use of class 
titles --"'the Uth and" 5th step levels of the Professional Library Service. 
On notion duly nmde and ePf-o^<^«^, it was 

VOTED: that, effective as of June 3} 19b'3, the titles of the 
individuals noted below be as folloT^rs: 



Lillian M. Belzer 
Gertrude L. Bergen 
Grrace n, CliippendauLe 
Etta Kessell 
Helen L. Lambert 
Etta Lasker 
Cecilia E. HcGarthy 
Rebecca liillmeister 
Eleanor E, 0»Leary 

Hemy F. Bany 



Adults' 

Adultc' 
Adults' 
Adults » 
Adult-' 
Adulto ' 
Adults' 
Adults ' 
Adults' 



Assistant 
..Gsistant 
Assistant 
Assistant 
* <? distant 
/tssistant 
Assistant 
i^ssistant 
Assistant 



Book Preparation Assistant 



V--^' 



260 




llar^r B. Bennett 
Beatrino Colensji 
lailiam A. McGowan 

Dorothy P. Shaw 
Kathleen M. Moodworth 

iaice I^. Hackett 
Maiy E. Mulvaney 
Ollie J, Patridge 

MarJ-on E. Abbott 
Harry i^jidrews 
Gerald ine T. Beck 
Helen A. Brennan 
liar ion M. Burton 
Laiirelle \U Hole 
Anne M. Connolly 
Vsry L. "Dennison 

Dorothy J. F3-ood 
Nura Globus 

Evel^m G. G^^een 

Elizabeth ^\ ^emachan 

Gertrude •■. ' . Leu-^-m- 

Taini "'^ ^ ^*^ j'^ 

Louise L. HcGurk 

Florence E. !'cM?in':i 

|5„w^- '\ Obear 

Sarah Riclinni 

Elizabeth Tanck 



Joseph A. I^Tich 
Harriett V. Mulloy 
Charles J. Gillis 
Mai^^ '". Langton 



Vanda B. r.-rinna 
G, Florennc i':'nnol3y 
Marv F, Daly 
Esther <J. Leonard 
Fpjnno ., McDonou^ 

Martin F. Waters 



* ^ ■ Executive Assistant 
Executive Assistant 
Executive Assistant 

Reference Assistant 
Reference Assistant 

Administrative Assistant 
Administrative Assistant 
Administrative Assistant 



I 



Adults' 

Adults' 

Adults » 

Adults' 

Adults' 

Adiats' 

Adults ' 

Adults' 

Adults' 

Adtats' 

Adults' 

Ac'i'lls' 

Adults' 

Adults ' 

Adults' 

Adults' 

Adults ' 

Adults' 

Adults' 



Librarian 

Lj brarian 

Librarian 

Librarian 

Librarian 

Librarian 

Librarian 

Librarian 

Librarian 

Librarian 

LibrariaJi 

Librarian 

Librarian 

Library an 

Librarian 

Librarian 

Librarian 

Librarian 

Libraidan 



Book Preparation Librarian 

Book Purchasing Librarian 

Gataloeer and Classifier 

Hospital Librarian 



Reference 
Ref erenr c 
Reference 
Reference 
Reference 
Reference 
Poference 



Librarian 
Librarian 
Librarian 
Librarian 
Librarian 
Librarian 
Librarian 



Trrirc 



T t.T 



■•.d swnrth 



M, Jane Manthome 



School Librarian 
Young Adults' Librarian 



I 



VOTED: 



and 
VOTED: 



O 
CM 



that the wage scale for the Clerical Service as adopted on 
March 20 , 1953 to be effective April 1, 193'3 be amended to 
include tkie folloiiing classification Principal Clerk - Grade 17 

that the [grades for the follomng classification, in the 
Clerical Service as ^^dopted on March 20, 19b3 to be effective 
Aprj.l 1, 195'3 be revised for the following classifications 
as follows: 

Bookkeeping Machine Operator fron Grade 13 to Grade 17 

Clr^rk-Tj^ist fron Grade 8 to Grade 9 

Stenographer from Grade 8 to Grade 10 
and 

further 

VOTED: that, effective as of ^pril 1, 19^3 unless othenfise noted 

below, the titles of the individuals noted below ue as follows: 



John T. Kyle 

effective Januar^r 27, 
Frajicis P. Horan 

effective January 27, 
Ilary T. Sands 
Barbara M. Salomtts 
Frances R, O'Hare 
Catherine /. Glavin 
Catherine A, Farrell 



Princiwal Clerk Grade 17 

1953? 
Principal Clerk Grade 17 

1953? 
Clerk Stenographer 
Clei^-Typist 
Clerk-Ti^ist 
Clerk-Typist 
Bookkeeping Machine 
Operator 



Grade 10 
Grade 9 
Grade 9 
Grade 9 

Grade 17 



I 



I 



The Director reported that Mr Ralph M. Binney had accepted the chairman- 
ship of the Centennial Commission and has aDready begun the task of forming a 
working organisation. He stated that ^v Augustin H. Parker, Jr had accepted 
treasurership of the organization and that a meet3.ng had been called for tlie 
following Fridaj^, June 12 of those who were to serve as ccaranittee chairm.en. 

The Director stated that action should now be taken b;;^ the Board to con- 
firm appointment of a Commission and of a chairman. On motion duly made and 
seconded it was 

VOTED: that there be and hereby is appointed a Centennial Co'TJiission 
and that t,o t;ds Commission the following people be appointed: 



Charles Francis Adams 
Ghalres F. Adams, Jr. 
Miss Dorothy Ad low 
Honorable Francis X, Aheam 
Miss Mildred L. Albert 
Nelson V7. Aldrich 
vHTi^a,^ T, Aldrich 



Artnur 



Allen 



The Director reported inthe .atter of ^^^IJ^l^^^XT^.^^forToll 
„4.^x.^- +- j-u^ rins«5T-i^inations assigned to them, wiicii were ^. j.i,xa.v j j. j. 
!^c^ .' ihe D^~sion of Basinet Operations. He recor^ended that --^^--.--=-- 
in^rsala^r scale of this Service be made and the revisions an the classifxoa.ion .f 

^^j.t,^n-^ o-f pr-,v,pxiants b'' nlTo^^ed, 

0:. liotion duV - '> i^ "^^ 



I 



riiilip R, Allen 

Major Gen'l. Rodericl^ R, Allen 

Roger Amorj'- 

rthur J. Anderson 
O, Kelley Anderson 
John T^^lor Arms 
£Lfred H. Avery 
jar.oq 'P. Babb 

Paul T. Bab son 



Charles: :. Bacon 

Mrs, James E. Bagley, Jr, 

G. Storer Baldmn 

Robert Baldwin 

Vailian E. Barbour, Jr. 

VlilT^ '"-^ A. ^arron, Jr» 

Alex. .. Beal 

Bancroft Beatl^ 

J. William Belanger 

Robert P. Bellows 

\#t, Duncan Benjes 

Jay R. Benton 

Abram Berkomtz 

Dr, Geori;e P. Berry 

Edwai^ L. Bigelow 

E. Power Biggs 

Ralph W, Binney 



262 



Charles Sunner Bird 
Reginald VJ, Bird 
John P. Birrdnsham 
S. Bruce Black 
Harry J. Blake 
Reginald Boardman 
Mrs. Alice Dixon Bond 
GeorcG r\ Booth 
Mark Eortnan 
Richard L. Bowditch 
nonald . ^oT'Tersoc!: 

Philip Ci. Bovjker 
Lloyd D. Brace 

Robert F. Brad-fo-^d 

Alden n. ^^.^ett 

Hon, Styles Bridges 

Clarence S. Bricham 

Alexander Brin 

rreor^^e R. Brown 

Honorable John B, •^roT.m 

Miss Margaret Browi 

Walter A, Brown 

Matthew Washington BiOlock 

Harvey H. Bund^" 

John E. Bur chard 

C. Eodgers Bur gin 

Miss Elizabeth Butcher 

Admiral Richard '-:. Byrd 

Hon. Charles 0. Gabot 

Godfrey Lowell Cabot 

Harold Cabot 

Henr- B. Cabot 

i^Bftis^.-eMt 

Er^ 



^-noxTi^S-B.^^ci^ 
ErvDH Canham 



Thonas H. Carens 
Vfrn. B. Carolan 
Llo^fd Carswell 
Morris Carter 
Harold C. Case 
Prof. A. James Casner, Jr. 
H. Deland Chandl^'r 
Richard P. Chapnan 
Prof, Mar-' ""len Chasp 
Charles R, Ojtf^r^.n^on 
Robert B. Choate 
ppprlpri*"'' c. Church 

Jo^e'^h . 'if re 
mUian H. Clnfli-^ Jr. 
Margaret Claj^ 

!>r,'^Desai A. Clark 

Forrester A, Clark 

Paul Foster Clarfc 

vaison D. Clark, Jr. 

Russell S, Codman, Jr. 

Rev. iabert. \ "o<^ 

Prof. Robert . . Coffin 

Mark I. Cohen 

Joseph K, Collins 

^'-rl T, CorTpton 



Rev. Brendan C. Conjiolly, S. J. 

Hon. John J . Connelly 

Rev. Terence L, Gonnollyj S. J. 

Frank L, Converse 

John F, Collins 

Charles A. Coolidge 

John Coolidge 

T. Jefferson Coolid-e 

Paul R. Corcoran 

Jolin C, Cort 

Charles F. Cotting 

Fairman C, Cowan 

Gardner Cox 

Guy H. Cox 

Artbiu? D. CrmTn 

Joseph D. Cronin 

Hon/ James M. Curley 

John Curley 

Charles P. Curtis 

Hon. Laurence Curtis 

R, Amni Cutter 

Rt. Rev. Monsig. Wm. J. Daly 

Edward Dana 

Edward Dane 

Mrs. Richard E. Daiiielson 

Harold T. Davis 

OrlarKlo C. Davis 

Miss Louise Day 

Hon. Frank S. Deland 

John J. DelMonte 

Carl P. Dennett 

John J. jtesmond, Jr. 

George J. Devlin 

John S. Dickey 

Thomas G. Dignan 

Robert G. Dodge 

Philip Bolan 

Edward G. Donnelly 

John Bonnelly 

Dennis A. Dooley 

Vfrn. Gei-maine Dooley 

Walter Francis Downey 

Eben S, Draper 

Paul A. Draper 

Kdgar J. Drlscoll 

Mrs. Edgar J. Driscoll 

Edw. J. >" :gen 

Frederic C, ^Hmaine^ Jr. 

^arl H. "backer 
Ralph T', Eastman 
Chas, F. Raton, Jr. 
G. Harold EdgBll 
David F, F^wards 
Jack Edwards 
Richard A. Ehrlidih 
Herbert B. Klirmann 
Rev, Frederic^ M, rliot 
Pres. Carl . ^1 



263 



I 



I 



Q 

U4 



I 



I 



i 



I 



Hon. Jos. B, Ely 

Samuel liliot 

Byron K. Elliott 

Robert Q. Emerson 

Jos. A. Sri ck son 

Luther H, Evans 

Wallace J. Falvey, Pres. 

J. W. Farley 

Dean James M. Fa^akner 

Rev. Theo. P. Ferris 

Arthur Fiedler 

Dr. Reginald Fitz 

James F, Fitzgerald 

Frederick A. father 

Hon, Vfra. J, Foley, Jr. 

Allan Forbes 

Miss Esther Forbes 

F, Murray Forbes, Sr, 

Charles J, Fox 

Hirsh Freed 

Mrs. Malcolm Bradley French 

Miss Elsie Friedman 

Miss Sophie Friedman 

Prof. Carl J, Friedrich 

Dr, Claude M, Fuess 

Carlton P. ^'uller 

Richard F. Fuller 

Foster Furcolo 

John F. Gadsby 

"^^, Genevieve Golick 

R. H, Ives Gammell 

Charles M, Ganson 

G. Peabody Gardner 

Dr. Joseph Garland 

Frank Gately 

Hon. Chas. Gibbons 

Dr. Thomas J. Giblin 

Carl -^ . Gilbert 

Frederick J. Gillis 

Anthony '-. -l-^vin 

Boris Goldovsky 

Samuel Goldwjm 

"rnorge T. Goodspeed 

Ra^'mor.'''^ 'tmxlding 

Harry P. Grages 

T^ajicis C. Gray 

Wm. Rogers Greelej' 

Abrab ar^i Green 

J ere- . ------f. 

Mrs. Vincent L. rireene 

John Griffin 

Merrill Grimfold 

Walter Gropius 

Misr ' !"■ th Guerrier 

Henry R. Guild 

Mrs. Theo. '^, Haffenrcffer 

H. Frederick Hagemann, Jr. 

Rev. Vftiitney Hale 

Dennis C, Haley 

John I . "an 
John 11. Hall 



Edw. B. Hanify 

George Hansen 

Joel E. Harrell 

Mrs. Joel E. Harrell 

Jolin Harriman 

Prof. Se^TTiour E. Harris 

Maj. Gen. 'tu Harrison 

Francis W. Hatch 

Oscar W. Hausserman 

Milan Austin Heath 

Dr. Roy Heffernan 

Ernest Henderson 

Robert L, Henderson 

ThoBw M. Hennessey 

Gov. Christian A. Herter 

Mrs. Christian A. Herter 

Rt. Rev. Mens. A, Hickey 

Hon. John P. Higgins 

John \h Higgins 

John Hill 

■Robert Hillyer 

Charle? . Hodges 

Philip Hof er 

Mrs Edward J . Holmes 

Miss Sybil Holmes 

Harvey r. Hood 

Henry 0. Houghton 

Chearles Hopkinson 

tj , , Horan 

Charles P. Hovmrd 

M, A, deWolfe Howe 

David H. Home 

John A. Humphrey 

Walter Hunphreys 

Carle ton Hunneman 

Mrs, James F. Hunnewell 

Prof. Jerome G, Hunsaker 

Mrs Joseph D. HurT'-y 

Hon. -ftn. F. Hurley 

l*^,„^^y,f^ "iitchinson 

i,ro. John B, Hynes 

Dr. Franz J. ingelfinger 

.An+onJ-o Tovino 

Jilliam D, Ireland 

Louis Isenberg 

Charles Jackson 

Williar . Jackson 

George Jeppson 

Prof. --^-^ 

Alice ii. 

Pres. Wilbur K, Jordan 

Dr. "iliott P. Joslin 

George K. Judd 

Gerard Kable 

Hon. Jacob J . Kaplan 

Joseph K. Kaplan 

Kivie Kaplan 

Dr. V. H, Kazanjian 

Carl T. Keller 

Harrison *>l''er 

Arttiur 'J . ly 



, Jon^s 
I. Jordan 



26i 



26S 



Frari: R. Kelly 

John D. Kelley 

Kenneth Kelley 

Ool. Clement Kenjiedy 

Hon. JoKn F. Kennerl^ 

Harold G. Kern 

Hon. '"^ohn E. Kerrigan 

Phillips Ketr-htim 

Mrs. Francis ''. Keyes 

Bernard t', ^-eye^ 

John 0. Kiley 

Pres. .l-mes R. r illian 

Hon. Paia f^. ^ii^ 

Charles ^. '"urt?.Tnan 

Charles I . Kiihn 

Yer^^ Rev, Francis Lfilly 

Prof. Horris '^. Lambie 

Henr:^ A. Lanojilln 

Francis Lavifrn*= 

Half dan Lee 

Ric^'^rd Lee 

TV, "Mf'*er I^vi_nn ^ ^'^ 

Jack Levine 

Dr. Sari.uel Albert levine 

\ainarth S. Terns 

Joseph It. Lnnsey 

Leon M. Little 

Hon. Henry Cabot l-^'^i^s J^» 

La-wrence Inmhard 

i>. M. Longarini 

Pres. '?. F. Looney 

Bishop J^^hn VJ, lord 

p^^ ^r^v, l--"^'"!'^. 'obert H. Lord 

Augustus P. Lorin-j III 

Frederick ^. Love joy 

Ralph Lowell 

Miss "''I'^r'^ ■^-^IT" Ludinrton 

Joseph ' , Innd 

Reuben T . "^ '^rie 

Arthtir T. ' :T^an 

Daniel J. lyi^G 

Mrs. ^''■^'^'^ ■^. "1^ "^ns 

Alden .• -e 

nishop Eri'" . • "en^ie 

Prof. Archibald MacLeish 

Robert ". I^acLellan 

Hon. '^obn \J. Hcnr-r- -'-'' 

^ ionaLd 
Matthew McDonald 
Joserh P. McDonouj^ 
a -wood Scott McKenney 
Qeor -'^ ' . '^ T^ 

Philip J. ;;Giaff 

Mrs. Alex. Macornber 
Jnhn F. Maconber 
.Tar PR Lester Hadden 
T onis G. Kaclio 
.Avert Magruder 



Prof. John J. Kahoney 

T-Ir^. Thos. H, Mahoney 
Proi. Thos. H. iJ. Mahoney 
iabert M. MaJ-oney, M. D. 
Joseph C, Haney 
Hon. Fr'^derick L'. Mansfield 
Robert T, Markson 
John Phillins Karquand 
Dean Cyril D. Marshall -^^^y 
Hon. j'osenh . arti^-, Jr. 
HpV. Jos. H. lU URjn-rel^., b.J. 
Rpv. Frederick M. Meek 

Frederick G. I'elcher 

Keyes D. Metcalf 

Hermy H, Meyer 

Herman A. H-nt^, 

Stewart ""i t,ch^ll 

George Mixter 

Vfrn, *. Monahan 

Miss Agnes Mon::an 

Robert"^H. l-iontf-om^ry 

T)r. Robert . . ^ody 

vir. Merrill lioore 

Janes Morr'an 



I 



O 



VJilfre- 



"ri' 



Prof. Sannel i:liot Morison 

^rheodore Morrison 

Mrs. Alan r\, Morse 

Alan R. Horse 

J. Reed Morse 

}{n-^ ^ Jesse Mr»rton 

Frederic • ' . -luldoon 

William n^. liullins 

Dr. Donald Himro 

Dr. i\lbf^-^+ -. Murphy 

Rt. ^^v. . : . Francis V. 1 iirpliy 



1 



I 



ii. 



Hurray 



Rt. Rev. Mens. Fdw. 
Hon. Frank J. ';iir-'^--^ 
Rt. Rev. Nor-^an -. -■'^•^ 
Gen. Dajiipl Heedha.n 
John E. Nonnan 
laiiott A. iiiles 
A. Stnnlp;^ Horth 
Geo'T" -<^ F. f'akes 

Ver^r Rpv, John '. ' '''-"^en^ o.J. 
John E. 0»Neil 
Hon. Daniel T, n»nonnell 
Lenahan O'Oonnell 
Patrick '. O'Oonnell 
Adrian F. f>»Keefe 
^r^^r, Timothy Francis O'Leary 
.jll_ian Dana Orcutt 
Mrs. Vftn. Dpm ^rcutt 
John C, i 3 

Thomas A. Pa, pas 
?RV. • -^rk 

n ustm r. rark^^rj Jr. 
^#1, Stanley Parker 



I 



I 



Horxy Parkman, Jr. 
Mrs. Charlcc D. Perkins 
Rev. Palfrey Perkins 
Dr. Lewis Perry 
Marvin B. Perry 
Vftn, Graves Perry 
Edw. M. Pickman 
Mrs. Edw. ^ . Pickman 
Heni^'' H, Pierce 
Roger Pierce 
Mrs. Abraham Pinanski 
Samuel Pinajiski 
James S. Plout 
Harol'^ : . PlnfHn 
Brooks Potter 
Ch.;-rles L, Power 
Laurence 0, Pratt 
Flw^m G. Presto '^^ Jr. 
Jerome Preston 
Poo-er Preston 
Ro^er L, Putnam 
Max Rabb 
Mrs. Thomas Raia 
Stuart C. Hand 
Jerni"^ L, Hai paport 

rthur Reilly 
Frederick ... Rice 
Neil H. Rice 
James L, Richards 
John Richardson 
Aaron Richmond 
drleton R. Richjnond 
Frederick ; . ''-^tciie 
Kenneth ^ . oberts 
D^dcht P. Robinson, Jr. 
Norman Rockwell 
Prof. Fr^'i'^'is M. Rogers 
Hon. ChaL. , Rone 
jnH^o "-'vid % Rose 
Dr.'^Hr- ^ ■ . osenfield 



.-onr 



-- D 



siter 



Arthur R^'^'^h 

Pnul ' . '^•'■hw^l"' 

- .1 p T5p •" 

• '■ ^ 
. " O 

Pres. Lf achar 

Prof. Paul w, Sachs 

ti^^^ T +4- ^"T-tons+all 

■" <■ + V 1 ■ ^ nil 



on 



?hto' 



-nom 



^v. -nri T), scannell 

Carl '' . 'f-p-^ni '7 

"^•'", JosT* b ider 

-nuel P. n 

ELlety ' ■ nV- 

P , ' " ' ' urn D-^d j^ H (^ 

Kennetn R. Shaffer 
3enj. ^. Shar)lro 



Henry L. Shattuck 

Henr^'' R, Sheploy 

Rt. Rev. Cornelius T. Sherlock 

Clarence EdFar SheiTian 

Col. Edward A, Sherr^aji 

Rt. Rev. "^nr^^- Kn^x Sh'-^rrill 

Mrs. Arthur -., Shurcliff 

Herman Sjlbernan 

Sp^rros P. Skouras 

Sister Mary A].ice 

Prof. Sumner M. Slichter 

■'. Slonimsky 
James A. Sriith 
Dr. Richard ^ . dth 
Sidney Smith 
William S. Snow 
0. Phillip Snovjden 
Abraham. M. SonJiabend 
Stacy B. South V70rth 
Joseph P. Spang, Jr. 
Jack 3. Spear 
Dop^^ld B. Stanbro 
Mrs, Donald C. Starr 
Chester C. Steadman 
Dr. A. I'/arren Steams 
Hon. Foster Steams 
Alan Steinert 
Mrs. Alan Steinert 
Mrs. Alex Steinert 
Samuel Stem 
?^.r'^ ' . ^tevenson 
J. Harold Stewart 
Robert W. Stoddard 
Dewey D. "^'tone 
Charles ... .itorey 
James Jackson Storrow 
H. James Stone 
Rober^ . trange 
John •':» tnnbs 
Timothy ■. : rue 
. '^o. Sullivan 
Rjcl-ard S'lii^van 
Thomas F, oull ivan 

-nt Svaft 
Hon, John E. Si-ni^t 
Edward A. Taft 
Vernon D. Tate 
Job" '. Taylor 
Tiiui\j.,on Taylor 

' ' . ' ' , rhaycr 

^ . hec^old 
Cameron S, Thorp son 
Hon. Maurice . • ' n 
^'^, J, T- an 

Bmrard Tuckerman, Jr. 

John A. Volpe 

P, "^ ' Vorenberg 

^se 
'^uinc:' . '\Les 



266 



Joseph T. Halker, Jr. 
Hrp. i'lnr^, '^ , Wallace 

Br'. Shields irarr-en 

T^svprlford VJashbiirnj Jr. 

i^rs. Dorothy G. ^7n^-m^n 

Albert H. Wechsler 

Frederick il. -eed 

Hon. B?rclair '-Jf^eks 

Daniel ^-eisberg 
Aluf^rt ^lest 

Jflmes H. W-it« 

Hon. Jos. C. ^ihite 

Dr. Paul D. ^Hiit-e 

l^jalter ^^. VHi; "13 

Dr. Horr^-^rt 'ilhelm 

Miss Har->-'^+ ^ ri-.s^-^ 



Roger C. Williams 
Thomas J. Wilson 
Laurence I-, l^lnship 
Sindey W. slow, Jr. 

Geo. ^'. 'n swell 
Oliver Wolcott 
Samuel H. violcott, Jr. 
Bsmuel H. \;olcott 
^ HI nam ". ''^o3-ner 
Harold 0. -ooster' 
Rt. P^v. John J. virirht 
Pren. ''enry M. 'riston 
Dean j^. '^ Wurster 
Rudolph H. M'M-^r 
Thoma's Ya^^e^r 
Rov Archibald ^-^unc 



I 



and 
VOTF.D: 



'.h,+ ^;jDh V ''i-nc-r be and her^V^;, is appointed Chaiman of the 
J^"^^^ ..;™,isSnn of the Boston Publin lo r-rary. 

, , ,,„ „ , .-.,...,- .1-, be ane hereby Is annointed Tre--" -r 

^p tvir, OontennTaT .>"on oi 

. , ■ .V. r--t<.T o^ the n"-ointnont of a v-"^<^"rer that 
The T^.v.e.t.. yeported .^ ,„ "ipt^'on t,. t.he custodian resi.onsi.ilit.:;-. T,he 
the le2al .tatu. o" '-l^P^=lY ^ thl i Vor-- ""-'Vi ha.- to he ^'efi^ed le^^^V ''^^ 
City Treasurer for trusr, ^^"^^ JZaif^^ ■' - - .^tter. 
that the Law Tiepartmont vould b- '^ult 

fr, he p-'+o"''"'' t..- t>ie .resident 
The President stated that an inv, t--^ - "-= ;^ ^ - "^ . ^ ;enteniual function 
of th^ ""ited States to cor. to ^;o^tor to ^^^^^ ^^^^^^ ^^ ^ _ 
and that steps were be - "-a^-e. 

+ ^-\ o*'' hooV «^Vi-i->^,r-iri - r.on-'Mp.p>nt from. 
mup T,^eD-^de-+ ■>— --.o^tori ponne^^^dnf- tn- -en -^ '^t„\^t-'+nP ^^^''^- m' ^'-e ^n,nni'ient, 
^ne -^w^-.-c r,lan-".nd extensz-on oi trip . oj . . ? 

^v,. .P...1 ^ost. .rnuld .^^^.^'^-. nvt fo^^ > ;^^eha.pd for anproKim.t.V^ -,"00. 
would cost .luOOO.;-^ ^ ;_^^ ;.-^ ^-\,^; ,".,i.. ..ar.e ^n-' th.n 1^ - -^-^ 

and .^.r^^fter "f^ ^^^. ^ '^ ..+ ...r' . budget for its out r^ rii+- nm'':ha.^^. 
-^ v-n+noT. Hul'' nn^o nji^ -PCnnd^d^ xt was 

^^l^'a::h-3?:"5^^ ^t -tea per mont^ .. fonows: 

Record.!: ^.n^or ^-^ofilner Mod^ J^ - JCX S17.?0 

Recordak Header . -^-i P-10 or PD g-^^ 

Reco-'^"^" ^^oltare ^ ^^or :;*J^ 
poro-— - ^n-njqtant Focus Hppd 



proposals fo^ ^uridaiin- and insta3.1ins 
..^c^. Mbrai-- suhdtted ns a result of public 
^^^^^^A^^ .+ fhn new ■ ston _ 'J^'^ " 

:,;:,4i3^_ .,.. i,een opened and r-ad as follows; 



Top nnr-eetor T^^nortpd ^--^t 



I 



o 



1 



I 



I 



I 



28t 



Jud '^^iljams, "^nc. 
Contract Department 
lOli Clarendon Street 
Boston, Massachusetts 

The C. H. S>jift Cnrrmp.ny, Inc. 
132 Hewbur^' Street. 
Boston, Massachusetts 

* 

Massachusetts Motion Picture S-^rvice, Inc 
35 ilarket Strp«t 
L'Tin, Ilacsachusetts 



$2,950.55 



3,363.('0 



3,680,00 



'' -t the doDosJt check ^nbrnTited by the T^^-^ bidder, Jud VJ-i"n-i^m,s Inc., had not 
b«en nprtified -^r stipulated, that, if the contract were to >e avxarded to the 
nc':+ 1 nvj bidder, the additional cost would be approximately ..'iiUO, and that he 
was therpfore recommending th« rejection of all the bids submitted in the ^nblic 
advertise n^; and the awar-d of the contract to Jud Williams Inc. 
o- -otT on duly made and seconded, it was 



VOTED: 



and 
VOTED: 



that there be rejected all proposals received as a result of 
public bidding: on :!- n'-^y, I'ay -^5, 1!??3^ ^or fumisbJng and 
installing' draof^ries at the npw ?:n-lest<Dn Square Branch Library, 
20lii^ Columbus Avenue, Roxbur^'-, Massachusetts. 

that there be entered into mthout public advertisinp^ mth 
Jnd '.Hlliam.s, Inc, Contract Oppartment, lOU Clarendon Street, 
Boston a cont-^-^'^^ ^"or furnishing and installinj draperies at 
the n«w 3gleston Square Branch Libra-nr, 20lil! Col'unbus Avenue, 
Roxoury, Massachusetts, in the total amount of two thousand 
nine hund-'pH fifty dollars axvd fifty-five cents ($2,950.55). 

Th*^ drcctor reported that proposals for paintin;^ the exterior trim of 
the Centr-Pl Librar^r build in r and annex submitted as a result o^ public bidding 
Viqd bo'-n opened and read on -^itne 2, as follovrs: 



E. J. Noel and Snns, Inc. 
1'^ Hnion Park St:^^^'-^+ 

T r. ^ o ^ V 1 ) ^ C-; o '^ +, '^ 

Bay State Paint-, n^^ CoF^any 
"^ '" "^•'"'"hester Avenue 
tiorchester, Massachusetts 

H. Piken and Company 
20 Pemberton finnare 
Bosto", Waerinchusetts 



V 



6,992. 



9,ax). 



?,V6. 



The -.Ir'^ctor ^'oco' ^'-ndpd that the contract be awarded to the low bidder. 

On motic ''Oy '-n'lo "'^-d seconded, it was 

VOTED: *hat there b^ 'n-^rded to ;, J, Noel and Sons, Inc., 

12 Undon Park Street, ^n, Massachusetts, the lo%^est 

qualified bidder 1^ the public biudir-, ubc contract for 
certain pxterior na^nting and painters' work at tiie 
Central Library' bu^" ■' ^nd A'lnex thereto on Dlagden Street, 
" ' ^, ?s s^QiSxea in the contract, in the total, amount of 
ci;: thousaiKl nine hundred and ninety-two dollars ($6,992«)« 




-v,e ".distant to the Tftrector, In nharje of '^isiness Operation-^ v^rorted con- 
,,^i„„ ;,: •n;;d%or ne.. t,^e font, ^or the Printing Department statin, tba , w *,dolph 
m,^c". vrho is ..sinti-' i^-tir de.i ixin, of the Centermial publncataons hnd r.Ho a 
study of the nroblem and had r-^co-T^ended the in.^iediate purchase o^ pev->u ^ o.^ts of 
v*?rfield to use in the pr^nt^n;: -r the Library history and case book, fro:, the 
Merf^enthaler T^nntTTpe Oornpanj'-. 

On notion duly made and seconded, it wan 

VOTED- that there be awarded tp t^-^ut -ublie a'-H^-'^t-l si v • to the 

I^rc-enthal^r Linot^^e Gor-p^ny, 31 ^"^t Ja^es Avenue, Boston, 

a ^Sntract for the purchase of seven (7) co-plete ^o^ts of 

^airfield ^-diuri iri.th Italic snn Small Capitals, in an anoimt 

not to exc-ed two thousand thr^-e hundred and sixty dollars (.??,3bO.J. 

mv,e -nv^pctor brought to tlie attention of the Board the matter of -mund plant- 
.n. arou;d the^E^^leston Square ^^^anch Lio^ar^^ and particularly the need ^'or v^antxng 
to%onceal the view of the rear — s of the houses behind the library. He presented 
a pr^wSchliirarcbitect had on Ids o.m initiative had nade by a landscape archxtect. 
The ^oard au+horiaed the obtain' n- of bids for this work. 

mu^ ..^ttpr of a -^itp for the nropo-.^d South Boston ^^ranch Libr^nr;- t^s then 
diseussed. ' ^'he President read a letter from Fis Excexl-n^y Arclibishop Cushin:: in- 
dicatin'thab as a result o^ ^n ^^spoction trip to the area he ..as of the view that 
the Lincoln School -i •< r. -h-uld i^p chosen. 

Judce Donahue stated that he ^-Tould make -> personal, anspon+ion of the area 
prior to the decisio-^ in the mattpr. 

^he director then -pr^orted in the matter of the present n-e of the sites that 
th- T.-r^co^n School site w,- --ailable and that there was not >iuch doubt that the hawes 
School site would be rr-linnui shed should the T.-ihrar:^ desire it. 



1 



Dissol^^oH: 



Administrntivp* Ar-Pncy 
Snf'cial I'eeti n ■ 



^ /] Secretary 



In Board of Trustees 
12 June 1953 



A'-pnc 



' -Do-ial "ipo^- ^ the T-rustp-- -" the Public ljbr8j:'y as -^n ■dminis+r-'tive 
■ the'oitv of v^oston was held in th^ ^r^'^-:r.r.^ ^oov\ at Lti-O o'clooV -.r.. 



p^^.^„4.. Mos«r -+o ,, -onahue, Friedman, and McDonald, 'ivustpog. i,>^ ^Iton 

R Lord director, and Jibrarian- Mr John J. Connolly, Assistant to the Director, and 
ni^jp-r "orutive Officer- ''r Francis X. Moloney, Assistant to ttie iJirector, m ^nar^e 
.r ^^- -n OnPrntions; and Mss Elisabeth % --ockmiier, Assistajrb to the Lrirector 
and Secret ar'' o^^ the Board, 



rm^p, T%^^^-^r\r^-n% Yxj* wrBnitii^d, in the chadr. 

...^n-rir^nco Tjith the usual - -nr-tice in the matter of ni cyn 
ion du}v riaue and seconder!, it was 



'oils, on 



I 



o 



I 



I 



I 



I 



269 



VOTED: 



that, subject to the approval of tlie Mayor, in accordance 
idth the provisions of section 22 of cliapter 3 of the Revised 
Ordinances of 1925 Milton E. Lord, Director, and librarian, 
or upon his delegation Jolm •' , ^onnolly. Assistant to the 
Director, and Chief Executive officer, or i^-ancis X. Moloney, 
Assistajit to the Director, In Charge of usiness Operations, 
or Elizabeth B. Brockunier, Assistant to the Director, and 
Secretary of the Board, be and hereby is authorised to sign 
+he pa^.Tolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from 15 June 1953 • 

->.e m'r'^ctor brought to the attention of the Board the suit fil^o in the 
small c:\lnms ^ourt b- Bradford F. '^erao-, a ^'^om.er Probationar:^ --stant in the 
Professional Libr^'v-^" --^rice, to collect pay for vacation time to his credit at 
the tine of his c^asinp service. This payment had been refused by the City Auditor, 
He -tgteH that payment^had been refused on the basis that the individual had not 
worked the required 30 weeks in the -recedinc V^bt to be elieible for snch paxTient. 

Hg ctatcd that the matter had been referred to the Law iiepartraent, that it 
was a difficult^question and involved the control of the Trustees over their em- 
plovees and the status of tlie Li urar^r as a Git- ^ '-partrnent. 

Followinc discussion the Director was directed to request the Corporation 
Counsel to remove the case to the superior Court. 

•phe ri---oT' of +he appeal o. ncis P. Koran from the decision to accord 

In- the rat f' Principal* Clerk, under date of June 11, 19^3, was considered. 

On motion dul^- n.acie and seconded it was 

VOTED: that Francis P. Moran, Principal Clerk, Shipnin- and 
Receiving; Secti ..i, be informed that the Tinistees have 
considered Viis appeal from. ^-^ '"'' ^'ssification assigned to 
the position held by him ariu , , declined to alter that 
classification, 

: -■'man raised the question of the present status of the considera- 

tion of the case of Fanny Goldstein, Branch Librarian, 1/est End Branch Library. 
Follovr eview of the n-^' ■! ' -tion, on m.otion duly made and seconded, it ira,s 

^^o-y^i^i that consideration of the status of Fanny Goldstein be put 
over until ^he first regular fall meetinr of the Trustees, 

4 



Dissol-'-ed: 




f -^ QA»cAa>hajUC> 



CccrGtar^f 



Adml ni str at iv^ 
Kinutp: 



•«ncv 



In Board of Trustees 
8 Jul: 1953 



.. cpecial meetin- of the Trustees of the Public I-ibrar^^ as an AAninistra- 
+i--- ■ -ency of the City of ^o^ton was held in the Trustees at 5? 35 o'clock p.m. 



"sent: ^: ' y^ -^ ._ ^^--^ahue, Friedman, nld, Trusteesj 

Vr Hilton -. To^i ;lrector, and Llbrarian| Mr Frar^^is X. Moloney, Assistant *-o the 
^■roctor, In "' • - of Business 'derations; and Miss Elizabeth . ''^ockunier, 
Secretai^'' of uiie --oard. 



270 



2Tt 



m 



The President, I J- I'.cDor.ald, in the chair. 

The ninutes of the meeting of 5 J>^e 19b'3 as presented were aK^ro^,'.d. 
In accordance vath the usual practice in the matter of signing payrolls, on 
lotion duly made and seconded \t was 

proviEj-O..^ 01 ^s<^\.^'- - ^ r -f^v^ ,^,,T or. ynnn his dele- 

^■F 1 09 c; Milton E. Lord, :iarRCvor, and uorai? -, •- •--, - 

J T.hr; ° ?;^no->^" .---stant to the Dirnctor, an. x"f 
qat.on .John . . ^onno , ^^ ^ Moloney, Assistant to the Director, 

?r'h i" o'T.^^.. ,>er;tic;,;, or Elikbeth B. Brockanier 

In Char,,^ ot _ ^ _ ^^^etary of the -e and hereby 

■f auV^^'ed^t; si-; the m.,-rolls of the library in representation 
0? the ?^sfees f^r^a period not to e.ceed four weeVs fro. 13 July 

The director reported that the Bookbinders Local_ Union j;.l6^ 

Librae that n»w wa^e scales ^^ -.1 k t b^ ^ .nt-. ;?Lt for the Libra ^ 

part.nent an-i r' - .in ^■\''^*7-^ -f' ! ^v^e vra-e" scale for nenbore of the Pr2,ntinc 
of iiay 1. The iJireotor pointed '^"*,''"^* '^"^ "^f ^^''^-^n ^ 1,^3 at the sane time 
and Bindinc Bepartnents had been P^-^^-f ° «f^,^^^ ""be^sot^ the staff , but that the 

as increases in s^ary ^^^Zf^l^t^l^^^ Ha^ch 19,^2. He recon- 
nity Print n2 Bepartucnt had haa tna^^caxe i" ,'^ii-^-. . ,, -^ q„ ration 

mended that the new scale be adopted for tne Lioraiy, effectxv, ..a, i. 
duly najde and seconded it was 



1 



VOTED: 



thpt there be and her ^ V . . .^ .,onnoc-o 

of 'th- P-intinr- and Bindins Departraentc, iJavxsion oi oasxn^.s 

nperffb^onc, effective 1 ^ \ -^ follows: 



I 



$^35^0 - h6^S0 per annim 
$95 •19 P^^ week 
f':*^l'»63 por week 

^'1.1? " " 

57.69 •i 91*13 P^i* ^-^^^ 



and 



Chiefs 

Foreman 

Fini s^^ ^ T^n ( Spec i -^^ } 

■ shers 
Fori^ardpr?^ 
Apprentice 

Sewer 

Lirot-n ' '-rstor 
Pi^s^maji, Cylinder 
P:- :ijij Job 

th-^t, effective 1 June 19S3, increases in wa-es bo granted to ttie 
follow" individu^s: 



i.57.51 
^0.01 

IiU.oi 

$93.75 
93.75 
93.75 



- 50.01 



■ ^eek 



I 



I 



to 

o 



I 



Geori^e VI. rTalla^her 

Leo H, Overlan 

IlGnry A. T^ahe^r 
Jaiaes P. Gannon 
1'Jilliajn A. Swan 



Stephen L. Baxter 

VJillian A, Carey 

Ilichael A, Dello Russo 

Bernard F. Doherty 
Dpni^l VJ, Sheeran 

'■^ ^ liam F. Sullivan 

Chester ' . -drh 



T'-ichael C, Langone 
' Jl "1 T ■■ .'^Ji F • T I el s on 

Katherine J. Collins 



Mary G. Aylward 
llettie C. ^andiera 
Elisabeth -. ^ strove 
Mary E. Dornan 
Frances V, Ferson 
Ilarf^aret M. (iannon 
Julia ^, ''c^onou^ih 

imU^ ... .^X^ 

Helen i:. Parker 
Frances J, Sullivan 

Joseph J. Conway 
Edmund F. Rochp 

^'^^ r±s J . 'lOUf^h 

o- e H, Hulne 
lailian B. aallagher 
J^ies P. ^'noer'^ 



Forenan 



From 91.i+U to 95.19 



^nisher (Special) From 90.88 to 91^.63 



Finisher 
Finisher 
rinisher 

Fon^rarder 
Fon-jarder 
Fon-rarder 
Fortjarder 
Forxfar<V-"* 
v^-.'vfaxder 
For\farder 



From 87. 3b to 91.13 
From 87.38 to 91.13 
From 87.38 to 91.13 



From 
Frc»n 
From 
pVom 
From 
Fro^' 
From. 



87.38 
87.38 
87.38 
87.38 
87.38 

87. 3h 



to 91.13 
to 91.13 
to 91.13 
to 91.13 
to 91.13 
to 91.13 
to 91.13 



' rentice Ponkbinder From. 53.91; to 57.69 
^r.entice Bookbinder From 53.9l4 to 57.69 

Sewer, \v0rkini3 Forewoman 

From S3.9k to 57.69 



Sei^r 
Se^irer 
?e\TOr 
Sewer 
Sei-rer 
Sr^wer 
Sewer 
Sewer 
Sewer 
Sf^wer 

Linot;'pe Operator 
Linotype Operator 

Pressr.anj Cylinder 
Pressman, C^/linder 



x'ron 
•"rom 
From. 
From 
From 
From. 
Fror:: 
From 
From 



U6.86 to 

Lj6.8b to 

U6.88 to 

)i6.8b to 

Uo.bB to 

[i6,88 to 

h6.88 to 

Uo.bb to 

U6.bb to 
'16,06 to 



50.01 
50.01 
50.01 
50.01 
50.01 
50.01 
50.01 
50.01 
50.01 
50.01 



Fro::i 9O.OO to 93.75 
From 90.00 to 93.75 

From PO.f'O to 93.75 
l^om 90.00 to 93.75 



Chief Pri 



Department 

From 5,650 to 5, 850 J 






Binding: Df^parlnent From 5,650 to 5,850. 



I 



The - ctor brou'ht to the attention nf the Board tha+ the building of the 
2P^^j,4.^^*gnuar ^-rnch Library v ' ' had bcpn opened to the Public tJiat day had not 
b^en forr-'^'T^' accepted by the" Boai- . On notion rLO- -nHo nnd seconded it was 

■^^TED: whereas •f*-'^^"' '"'->^'=?truction of the new branch library building 
located au , .^.. :olitmbus Avenue, Roxbury, Massachusetts, has 
hnon ^tib'^tnnt-i nlly cormlet^^ ^c of June 25, 1953, W the 

rnrr^, ■'• '^ncOT* " irit -- the tenms of the 
contract .?nd specif icati o- ovided therefor, entered into on 
August 8, 1952, by t> of the ^ublic the 

City of '^ston, acti^ behalf of the City of Boston a^nd the 

" -1 R. ' arden Corp. apnro'^d August 25, 1952, now, therefore, 
be it further voted that the said building be and hereby is 
accepted by the Trustees of the Publif^ Library of the 'it^^ of 
Boston. 



272 



.He Assistant -.t^e Mrector, ^^^:^^:^^f^^ 



Hollett. -^viii/linc^ Trust Goinpany 
U56 Hain Street 
T'Jakefield, Massachusetts 



C 



. C. Temple Company 
7^,0 "'^-'Xn^tcn Street 
Boaton^ I'assachusetts 

Kirkland Construction Compna:^ 

209 Bent Street 

P nmh-r-^ ^^ f'e , ■* 'assachtisetts 

DeStc:f'.''r>o Construction Cor^any 

355 Chelsea Streo+. 

East Boston, Massachusetts 

Mr Jcnoc: ^'ood 

26 Cambria street 

3ostn-_, Massn'^^^^'^'^+.-l--'^ 

Pioer Brothers, lnc» 

<bO Massachusetts Avenue . 

C p rnb^d 26 J T'^-SLS s achus e tt s 

S. S. ilpni<"k Corp. 
7-50 -^n-'i -tori stroet 
Boston, Hassachusotts 



^^?,7hO. 






r6,ooo. 






06,300. 



$6,91?. 



$6,986. 



1 



He state, that the. reference, of the low hiaae. ^re satisfactory. On ..otion dul, 
made and secondpd it i^ras 

.rn^v^o. that thpre be — ded to tn- '^^^-t ^^ ' .,^, ,h bidder ^ - 
^ 1 dA T'^-in Stror gk^field, the lowest qualified bidder ?-. 

?n^r:;:nt^:^trin"tre\o;ar^t or n.^^ thousand s«.en 
hunrlrer! r^rd fortr dollars (ifSjTi'O.) . 
.^ H. . +v,p -,..-0^ vn r:>,ar^e of business opor;>+-ions, rnnortert that 
The Acsxstant ^J^J'^^ ^^.,; ^ad" ^n subm^^.nd for certcLl". p.i"- ^nd 



f^^ 



Jnnr- "'' a*? fnlTows: 



vfest 



Connolly "'^s"*^ 



on Faneuil Hattanan ^oxbur;- Total 



127 ''est Brookline St. 






r'-O ).),R 



Jose' h -. Ga^zola 
3 Pruit & Pcoauce 
Boston 



$2,200, 



: )'J'03. 



R2,50$. U, 



;61?. 1'%31?* 



<hO, ■'13, ^uu. 



1 




I 



CO 

o 

CM 



I 



I 



West 



n 



Cahn P.sintinc Co. 
36 Norfolk Avenue 
Boston 



Nichn"!''s '-pIIo 
9\ Florida Street 
Dorche ster 

Bav State Padntin^ Co 
13^2 Dorchester Ave. 
Dorchester 

Kabot Painting Co. 
H9 Broad Street 



_ 2IS 

on nolly East Boston Faneuil Mattapan Roxbury Total 
$3,025. $U,0U5. .^92^. $3,770. ^kSO. Jpll4,2l5.| 



^2,625. v^,J'00. 



2,380. :r3,605. -60O. $1L,610. 



$U,l400. B?,?00. 



$3,200. 



,!:00. ^1,700. .Vl6,200. 



$3,750. $5>6o. J^^020. Hi^,luo. $1400. 937,030. 



He sta+pd that the references of the low bidder were satisfactory. On motion duly 
made and seconded, it >ias 

-^ro^HD: that +hRre be awarded to John M. Kennedy £c nn,^ Inc., ''.''7 ^Jest 
"" * Brookl^ r'^et, Boston, the lowest qualified bidder in the 

nnlVL^r bidd-inrr^ the contract for certain paintinr and painters » 
work -t the Connolly Branch Librari^, East Bost-- ^^ranch Library, 
,.g^,^„^i -branch Librar-, t'o+.tapan Branch T^hraT'y_, biv^. West Roxbui^- 
Branch ^ i brarr as specified in t,^^ contract in th^ total am.oimt 
of twelve thousand three hnnH-nH -^nn nineteen dollars ($12,319. )• 

rpx^n -^--istant to the Mrector, In Charije of Business OT:>erations, reported 
4.v,pf oc, ,0 -^^snlt of imbljc aHvertisin;: bids had been submitted for electricaJ^ al- 
terations -^t the North End Brancli Library aiid had been publicly opened and read on 
July 1 as follows: 



",-> - T-,- -] ") 1 o-r, ' 'hpeler, Jr. 
^H ^ 'est Dcdhar: Street 
Boston, Massachusetts 

Hr. John R. Lentine 

50 ■ nn-f-h Street 

Jamaica Plain, Massachusetts 

Mr. '.'illi.am A. Finn 
hu], "-"-'- r;nn Avenne 
Bor ; Massachusetts 

^ferren H. .ennett. Inc. 

98 Main Street 

Med ford , chusetts 

Aetna Electric C' 
391 Cambiddge Street 
All c + o n , ^ ■ '' s s achuset ts 

'■^ ctric Corpary 
3V i.cman Street 
T. _ ^4. ^.. ^^ T - assachusetts 



^o oA-*.no 



10,586.00 



10,H37.f n 



10,990.00 



12,655.00 



in nl.P no 



274 



Delta Cloctrir Gcrv-- 
728 nnnromTealth Avenue 
Boston, Massachusetts 

Riverside Klectric Onimpany- 
78 Brighton Street 
Bosto^^, T.^ossachusetts 



$1U, 7^^.00 



1:;, 900.0c 



I 



^■p rhP loH bidder w^T-e satisf-^ctor^/. On notion duly 
Hp o+-tpd that the r'-^erencps of U\e lou Diaaer w--- 

made and seconded^ it was 

^4. iv^nnnrn R i^p^l^r, Jr., 68 V/ent Dpdhajn 

V0.2D: that ^h-,.!':: ^ :;:^i.^:3'f,^^a^i-i;d bir.^'/-- tL pumo bic,.i.„ 

'.ecoi-:M-^;/»ect,::-^l ^alterations at the North '"-' ^--"^^ 
L-'.'a^:. .,. spen^fi^r. in the contract, in the total a^«ua., o. n...ne 
tho"uS.d ;i'e hundred and sixty-three dmi^.s (:.9,96%). 

T,. m-i^T-f^p nf T5nsin*-ss Onorations, renorted 
,,e Ac.^.-nt to the n....to.. ^,^:^^- \^^^ ;,^;:itt.d>or r^wirin, ^d new 

^, result - -f^ZJ^'^'^^y^^^ :^^^^ T^ibrar^^ and ne.r lif^ting fixtures .n -ne 

lA^inz fixtures at ^ne ^^^^ a .^ - ^a ^^^ ^^^^ p,^licly opened and read on 

Pin_^.+, )op,T-t,nent, Central LxDr. . u..in r. . - 

Julv 6 as folTo-^--: 



Delta Electric Conpany 
70- -^-ir-.onwealt^^ AvpT^ue 
uosL'-'j ^'•^csachu3^tts 

T^Tir^ ]?. Lentine 
Jouth Street 
Jamaica Plain, llasoanhusetts 

Aetna ^oct^in ^n>n^- ^ 
^91 '^anbrid^e Str^^f^!" 

- - o-i- -^11 T'n'-;'-Tr'hiU.'''tlr: 

Vailian ''. 'Hieeler, J^. 
68 " • dhan Street 
^-n-'nusetts 









11,812.00 



l*^,?' 



-..,,. ._..-^.,.t to the n^^actor, 'n 'Vv^r :^ o^^ .=rsia-- ^ ^' ' ' :^^.'^■*;'' ' , /^^ 

- ^°. ^2> ' ---- - ad subsen>^ent,i — - 

T.ue . ^1.^ . ,„«^»+4^rio -in t>o s-pp^ if 1 cations be -^ .j..j.u„,- l. . 

tion of the ^ ^)^ar:^. , . ^^^ , . .,,^^+^ ^^.-.^ ^o^^ '3. 

1^0 ^rar, -r-nn. reeo^^nep' ■ ran' -^ 



the 1 aw hidHpr aa a^ r^.i^j. tn t,h^ 






^ bv 



ip 1- -K>,-^ .-. -*• Q1 



. n -" ' 



report "^ 



1 -• • -, 



-i. W, ^ 1" O + "^ <^ "^"' 



Tcan^. 



fi nines 



'">nes, sua 






x» ^ 



11 f 



vided a control ovei' 



■ nut thnt -1 



irp ^o1ln- 

procedure r^ro- 
- . a '' i^e— 

of tiV Opin-^ rsry 



I 



CO 

o 



I 



I 



I 



275 



that it shanld be exi:>lored. The Urector stated that he ^ 
nihility and report in the matter. 



^a-)lcre the pos- 



■i ^-^a-o^: 



Secretary'' 



Admi ni a t r p ti ■"■ < 
Minuter of ! lectin;; 



' • r 



ti '^.ri 



'-I 



A spec 3 "1 T'T' 

ilCT'- O^ the nnH;- nf 



' •1^'-'+ "^^^3, at "^r ''n o'clock D.m. 



r.pr^c] of Trustees 
^ ^^ 1953 

Vn8+pr>o of lie Lijrary as an iLdmnistra- 

osto>i •'r-^G held in the Trustees Room on l/ndnesday-. 




the 



The President, Mr rcDonald, in the chair. 

In accordance irith the 1^:^-1 practice in the matter of si^nine pajrrolls, 
on motion dul''T' "^lade and seconded it \isls 



VOTED: 



that, nu.j'pctto the approval of the Mayor ' -^cordance 
^,.-1 " ^nvisions of section 22 of chapter 3 of the Re- 

vispri niipn? of 19/^ "-'i-'o . ". Lord ^ 'Hrector, and Li- 

>x>,Tr.-; ^,T or unon his delectation -'nhr J, Connolly, Assistant 
-r- f^-^_Q ' Tuoator, and Cliief Executive Officer, nr f^ancis X« 
-;^-! one^^» Assistant to the Director. In Charf^e of business 
QperatT -a-^ or Elizabeth ^, 'irocVnnier, Assistant to the 
"Director • nd Secretary'- nf the ^ard , be and hereby is author- 
-iTpfi to ?^i^n +he •na'T'o*'!? of kvic Tobrai^ -"opresentation of 

the Trustees ioi" -i nnriou not t . ■-:':oeed four weeks fmn 
in Anc'ust 19^3. 

Thn tc"^ preseni.'^f' to the Board a coi^y of a resolution adopted by the 

Citv Council on July 13, 1953^ folloT^ng the openin^; tn the uublic of the Egleston 

Onu-r'^ '"-'•^:.^p''•' 1^0 i'rar^'', 

'T^he njrector re^.orbed -^^ +he ^^atter of the i nvesti^atj ^ - '^ -^^^ aroposed 
^ar^ifi nvioT iTo^v T>^ aoraiection with trie ountrant for eleotrioal wji-, a., Die 
East ^ost-*^ ^v-v.cM Tabrar^^ and lacc^ri Gallery, Centr-i library building, that In 
view of the fact tliat a dpi iiy of a few wp^k^ would >,,,; ^nQc* nndne ri-iffionlty he 
■r^as recommending; thp rajectinn o-f' the bi^'- subletted, . ^ined that revised 
specifications would bn -s-r-M^nrod tiofore re -advertising for bids, ''n motion dnv- 

rprir\ci "^nd SeCO'^^1'^'^ « "i ■'". ^ 



VOTE^ ', 



that th«=re be bx^ ly are rejected proposals sub-atted in 

the -^nbiic bidn- led and m-i on JuT^^ 6, 19a3« for 

rew^ and new l-i~ht "^"tur-pp at the Er^t '^nch 

librar^' and an--- "^ ' ' ' - res in the ftrdnt T>epartment, 

Central library building. 



276 



2TT 



^^ T^. -*^ Tn rharps of Business Operations reported 
The Assistant to the Direotar, ^.fff^f^^^Slx^sA and pubUcOjr opened 
that as a result of public adverUs^g bxds ^^J^f^ilTv ^ oil burner at 
ZtA-l^^ S.r^"a^^1Stu^"a? Sttapan Branch .ibrar. as foUows: 



Atlantic Steel Company 
79 Florence Avenue 
Revere, Massachusetts 

Modem Engineering Company, Inc. 
266 Fisher Avenue 
Brookline, Massachusetts 



$3,5U3.21 



$3,8U7.00 



1 



I 



He reported that the equipruent called for ^^^^^^^^"be ^30^0^'^^ 
because of Z receipt of fj^^^fi^ZTt^lr^Z ffi^-te ^q^P-^^ and re- 
f:^.T^ ^hr^'-ra^tS! "^^^r. .^ ^^. ^ second^, it was 

VOTB.: that ther^ be rejected the p^^sals for the^^^^ f,^^ 

r Sl^^r arrnSi^'lranch W^y su^tted in 
consequence of puKLic advertising on July 31, 1553. 

^ Assistant to «« Director In Charge of^sine^aO^^^^^^^^ ^repo^a 
that tv invitation bids: had ^f « '^'^^^'f^^^^^t r^stafed'^that the quality of 
l^Z'^llLT.t^ r'S^^rbirdef :L"raS^3?^W. on motion duly ™ade and 
seconded, it was 

VOTED: that there be entered into «i*>^°«^,P^^,^° f^^^^^X^^^n, 
Massachusetts Eavelope Company, 6^1^ ^^^^^t^Tp^Uets and 

forfoS^O^'plal^'bTonS^etf i^a^^/aS^^th the^^^^^ 
Uons^a?^ prS^ of t^ln per thousa«i for the printed book 
pockets and $3.U5 for the plain book pockets. 

The Assistant to the Director, In Charge of Busi-ss Ope^tio^s reported 
brary as follows: 



Littlefield-Wyiaan Nurseries 
227 Centre Avenue 
Abington, Massachusetts 

Blueview Nursery 
32 Gaston Street 
Ro3cbury, Massachusetts 

M. E. Hennessey Con^jany, Inc, 
Ix Cypress Street 
Brookline, Massachusetts 



$1,971.00 



$2,638.00 



$3,03U.OO 



^ ^ ^x, 4. 4.v,« ««<rf- of tJrLa work was to be net from the appropriation 
for ^. ^c't^rof f bTaLrSbfaxy^r^oT^otirn duly nade ^ seconded, it waa 



CO 

O 

CM 



1 



I 



I 



I 



VOTED: that there be awarded to Littlefield-Vftonan Nurseries, 
227 Centre Avenue, Abington, Massachusetts, the^ lowest 
qualified bidder in the public bidding, the contract for 
laixi scaping and gardening work at the Egleston Square 
Branch Library as specified in the contract, in the total 
amount of one thousand nine hundred and seventy-one dollars 

($1,971*) . 

The President brought to the attention of the Board the work being done 
on bringing the by-laws of the Corporation up-to-date. He stated that when the 
coirroilation had been made he was going to request Judge Donahue and Mr Friedman 
to examine them as to the need for revision. He stated that there were also to 
be provided for consultation by the Trustees bound copies of the minutes of the 
meetings. 

There then foUowed a general discussion for the possibility of securing 
for the use of the Library the fine money collected for overdue books ^ich under 
present law is paid over to the City Treasurer. The Director pointed out that the 
present arrangement afforded us a stronger position in attenpting to recover books 
inaaauch as we have no personal interest in the fines. 

The President brought to the attention of the Board the Mayor's interest 
in proceeding with the installation of air conditioning at the Adams Street 
Branch Library through provision of funds from the City's Contingency Fund. 

The Director reported that Mr Fox had recommended that action be deferred 
and that the provision of such air conditioning be included in the budget estimates 
of the following year, pointing out that before the contract could be processed 
and the work undertaken the need for it during the current year would be over. 
The Board agreed that provision should be included in the budget estimates for 1954. 



Dissolved: 



V/ Secretary 



Administrative Agency 
Minutes of Meeting 



In Board of Trustees 
18 September 19^3 



A fecial meeting of the Trustees of the PubUc Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees Room on Friday, 
18 September 19^3, at 3:30 o'clock p.m. 

Present: Messrs Buxton, Gushing, Donahue, Friedm^an, and McDonald, Trustees! 
Mr Milton E. Lord, Director, and Librarian; Mr John J. Connolly, Assistant to the 
Director, and Chief Executive Officer; Mr Ftancis X. Moloney, Assistant to the 
Director, In Charge of Business Operations, and Miss Elizabeth B. Brockunier, 
Secretary of the Board. 

The President, Mr McDonald, in the chair. 

The minutes of the special meetings of July 8 and August 5 as presented 
were improved. 

In accordance with the usual practice in the matter of signing payrolls 
on motion duly made and seconded it was 



278 



219 



VOTED: 



and 

VOTED: 



the Director, In ^^^^e oi d "^ ^^ Secretary of the Board, 

sSB£:-rfH%=^=f : 5ss^«f .-Lis- 

four weeks from 7 September 1953* 

that, subject *° *^J-^f ^^.S^rroTt^^viTe^ ^-^ 
the P'^o-^«„|°?5,f jj^ft^rL L<^,1Seoti, and Librarian, or 
djnaaces °^/925 MiJ-^on Ji. ^°^'. j^gistant to the Director, 

^cSieV^iS 0?5?-.°r^f^^f X ^^Xoney.^s^^^^^ 
Se Wjector, In Charge of Business Operations, or Elizabeth B. 
^^i^r^ssistant to the Director and Secretary "^^^e Board, 
ZTZ^ herebv is authorized to sign the payrolls of the Libraiy 
Tn Sresentatton of the Trustees for a period not to exceed 
four weeks from 21 September 1953. 

. T 4.* w^ 91 97 23 2U, 25, and 26 were read and ordered placed 
Circular Letters No. 21, ^d, d^, cn^ c^^ «*'- *• 

on file. 

The Director reported that at the req^st of f « "f,* ^^^^^e^^^tte^n^^^ 
f erence of department heads in the "^^^ Mf^e^on ^^j^^'^^Vg^^.^g Operations, 
by Mr Francis X. Moloney, Assistant to the Uireowjr, xn ^ s 
in representation of the Ubrary. 

The Director announced the -tir^^t^^^^^^ « X^vet^, Busi^^-^^^^^ 
Librarian, Kirstein Business Branch, effective September ^u, xyp^ 
made and seconded it was 

TOTED: that Dorothy M. Lovett be appointed Branch Librarian, Emeritus, 
effective 1 October 1953. 

The Director brought to the f Mention of the Trustees ^^ -^=^3^^ ^,33. 
the President of the Board from the ^*?">^*i?^^''?f ^^ ft'ust^s to put^to 
Sfe^%ri^^L1s for"tL"^L"of ^rP^-rg-^^^Sks BeparU.nL. 

last year because of illness, that be i«,=?*ff ° J'r^^-i ^ branch libraries, and 
,11 phases of the buil^ ?f?^r^4ln^LTe s'Sf s^^eSy retire. He poin- 
that there is no assistant to take oy!?^^^' ° p?_i, service and suggested that it 
ted out that this position v«s <^^??^^«^,X°^f^.S°t Sdivid^al for this 
ttLTn Z'i rityTep1r1^ert%:rL^hf Lhool bS&s DeparWt. The Board 
%t^y^ ^ m^^g of infonnal inquiry concerning liice^y candidates. 



I 



I 



on 

CM 

CjJ 



I 



I 



I 



I 



The Director reported that At the request of the President he had secured 
tentative estimates of the cost of air conditioning the Open Shelf Department 
including the Ghildrens Room and the area on the south side of the Central Library 
building. He stated that it would cost s^jproximately $1^0,000. for the installa- 
tion of wiixiow box units in the small rooms and console model units m the larger 
rooms. He reported further that the Mayor had expressed an interest in having the 
Adams Street Branch Library building air conditioned and that this could be done 
at approximately a cost of $8,000. Following discussion of the e:q>enditurc of 
funds for air conditioning at this time, on motion duly made and seconded it was 

VOTED: that the matter of air conditioning of the scw-th side 
of the Central Library building be laid on the table. 

The President agreed to take i^ with His Honor the Mayor the matter of 
provision of funds to air condition the Adams Street Branch Libraiy building. 

The Director reported that at the request of the President he had secured 
a preliminary estimate on the cost of cleaning by steam process the Central Li- 
brary building exterior. He stated that the Schwamb Coiiqpany had estimated that 
it would cost approximately $2^,000 to clean the building and that it was a 
question of Aether it should be done now in time for the centennial of await 
the coii5)letion of the addition to the Central Library building. Following dis- 
cussion on motion duly made and seconded it was 

V0TE2): that the matter of cleaning the exterior of the Central 
Library building be laid on tiie table. 

The Director rei^orted that he had been informed that the Traffic Com- 
mission, the Back Bay Society and the head of the Art Commission had interested 
themselves in furthering the ijiqprovecient of the physical a^jpearance of Copley 
Square. He stated that a joint conference in the matter was to be held with the 
view to seeking the Mayor* s assistance. It was agreed that the President and 
the Director should represent the Trustees at the aforesaid conference. 

The Assistant to the Director, In Charge of Business Operations reported 
that as a result of public advertising bids had been received and publicly opened 
and read on lifting work at the East Boston Branch Library and Print Department 
in the Central Library, on September 16, as follows: 



Delta Electric Service 
728 Commonwealth Avenue 
Boston 15, Massachusetts 

John R. Lentine 
So South Street 
Jamaica Plain 30, Massachusetts 

Qnerson Electrical Manufacturing Co. 
6^ East Third Street 
South Boston, Massachusetts 

William R. Vftieeler, Jr. 
68 West Dedham Street 
Boston, Massachusetts 



$11,875.00 



12,175.00 



13,ll;6.00 



13,662.00 



280 



281 



Aetna Electric Company 
391 Cambridge Street 
Allston, Massachusetts 

Herbert F. Sawyer 
96 Carver Street 
Boston, Massachusetts 



lU, 337.00 



16,075.00 



I 



He stated that this was a second advertising for proposals because o^^'i*^" 
clusion o? SSuo^ itens in the woric to be bid upon. He recoMoended that the award 
be ^e to the l<m bidder. On motton duly n.ade and seconded it was 

VOTED: that there be awarded to the Delta ?-«<=*^i= Service, 728 Com- 
monwealth Avenue, Boston, the lowest qualified bidder in the 
public bidding, the contract for rewiring and new lighting 
fixtures in the Print Departaent, Central Library building as 
specified in the contract, in the totai amount of eleven 
thousand eight hundred and seventy-five dollars li?ll,07S.;. 

The Assistant to the Director, In Charge of Business Operations ^e^^^ted to 
the Boarf^that^ids had been sought earUer in the season for heating equipment at 
22 M ^ and Mattapan Branch Libraries, and that it had been found that the 
^ified ^SSnt waTnot adequate, therefore the oids had been rejected. He stated 
^ asl reSfof pubUc advertising on September 16 proposals had been received 
and opened as follows: 



W. A. Shepherd Conpany 
29U Atlantic Avenue 
Boston, Massachusetts 

Powers and Mehegan Coirpany 

500 East Broadway 

South Boston, Massachusetts 



$5,557.00 



5,570.00 



I 



He recommended that the award be made to the low bidder. On motion duljr made 
and seconded it was 

VOTED: that there be awarded to the W. A. Shephard Goirpany, Z9h Atlantic 
Avenue, Boston, the lowest qualified bidder in the public bidding, 
the contract for the installation of a heating boiler and oil 
burner at the North End Branch Library and an oil burner at the 
Mattapan Branch Library as specified in the contract, m the 
total amount of five thousand five hundred and fifty-seven dollars 

($5,557.). 

The Director brought to the attention of the Board that the contractor f ot 
the woric of altering the Director's Office had been delayed in coranencing his work 
^til^he opening of Central Charging. He stated that an extension to his peiaod 
S^ntrLt should therefore be allowed to November l6. On motion duO^' made and 
seconded it was 

VOTED: that the contract with the HoUett Building Trust Company, 

L56 Main Street, Wakefield, Massachusetts for alteraUons to 
the Director's Office in the Central Library building be amended 
by striking out the words 'within two months' as they appear in 
Article II on page 10 of said contract and substituting therefor 
the words 'on or before Nov«iber 16, 19i?3*» 



I 



O 



I 



I 



I 



The matter of a choice of a site for the proposed South Boston Branch Li- 
brary building was then considered. Judge Donahue reported that he had examined 
both the Lincoln School and Hawes School site. Following discussion on motion 
duly made and seconded it was 



VOTED: 

and 

FURTHER 
VOTED: 



that the proposed South Boston Branch Library building be 
erected on the site occupied by the Hawes School. 



that the President, and the Assistant to the Director, In 
Charge of Business Operations take the necessary steps to 
effect the transfer of the aforesaid Hawes School site from 
the School Department to the Library Department. 

The Director then raised the question of a choice of an architect indica- 
ting that a decision should be made as soon as possible. He stated that there had 
been compiled for the Trustees a list of those architects who had expressed an in- 
terest in designing a branch library building and that in addition there was also 
available for the Trustees' use the list of arclrdtects furnished by Mr Charles D. 
Maginniss at the request of the Board. The Board directed that consideration of 
an ai-chitect for the proposed building be placed on the agenda for the next meeting. 

The Director brought to the attention of the Board an offer of the Sales 
Managers Club to give for the purchase of films in the field of sales funds in the 
amount of $500. for the fiscal period ending June 30, 1953 to match the expendi- 
ture of the Library for films in the same field. He stated that this offer had 
been made with the provision that films would be available for borrowing to all 
members of the club which includes a grov^^ that is non-resident. He pointed out 
that this borrowing provision would be an exception to the general rule against 
lending films to individuals \^o are not Boston residents. Following discussion 
it was agreed that the gift be accepted and that the borrowing privilege for 
these films be extneded to all members of the group. 

Mr Friedman brought to the attention of the Board the interest expressed 
by a representative of one of the Catholic hospitals to the branch librarian of 
the Allston Branch Library in obtaining a circulating collection of books for the 
hospital. The Director stated that he would make inquiry in the matter and report 
back to the Board. 

The Director brought to the attention of the Board the difficult condition* 
existing in the Memorial Branch Library area in the matter of lawlessness. He 
stated that there is considerable unrest in the vicinity of the library, that two 
members of the staff have been molested, that polio© protection has not been able 
to cover the entire period of normal opening hours, and that he had therefore taken 
action to close the libr€uy at 6 o'clock all nights. He pointed out that the Li- 
brary is situated in a large high school building which is entirely vacated during 
the late afternoon an^ evening hours. He stated that access to the branch library 
quarters was easily possible through the vacated building after school hours. The 
Board approved the continuing of the 6 o'clock closing hour until further notiat . 

The President brou^t to the attention of the Board the possibility of the 
use of recordings hy the Library in schools, frcro the sixth grade to high school. 
Mr Friedman suggested that collections could be taken to the schools by a library 
assistant who would give a talk in conj unction with a recording program. The 
Director stated that the matter might be e:qplored with the school department and 
the supervisor of music in the schools. The Director stated that he would make 
inquiry in the matter. 



282 



The Director stated that there should be appointed a new Examinine Corandttee 
* r^JTcJ^ullZi^ Of 1953-1951*, and that the Trustees should be prepared to 
^rS: Spo^en^a? ^elirsr^Uing to be held in October. It ^ ^i^eed that 
^ ClerkXiad send to the inmbers of the Soared the attendance record of the pre- 
ceding comndttee. 

The Director brought to the attention of the Board the situation at the 
^ no«+nnSauSe Branch Litoary relative to its book ooUection. He pointed out that 
!S^e ns^SLg ?^s ci^c^ion had been so large that approxiinately ttree-quarters 
S^e took^^f out ^circulation all the time leaving only about one-quarter of 
?L^c^^!l^Uon onlhe book shelves. He stated that in the equipping of another 
^^libraw^ increased aiaount should be allowed for book stock, and that iii the 
pr^nt^Sfa^ iLestigation was being made as to the P-f ^^ f .^^^^^^ 
funds from another account in the appropriation for the purchase of books f «• Eglestoa. 
T^f Bo2d dScuss^ the situation. It was agreed tt^at the ^«f ^"* «^f ^,^^%* 
ihl L+tar renuestinE additional funds for these books from His Honor the Mayor on 
^e :^c^ion SSn Ji^'rSu^^s funds for air-conditioning ^or the f a^ f^"!"'?" ^ 
Library. The President stated that he would ask approxmately $.25,000 to cover both 

projects. 

Mr Friedman reported briefly in the matter of the visit made by 1^ Buxton 
and himself to the Allston Branch Library as the first of the visits ^^^^^^« 
scheduled to make to the branch libraries. He commented concerning certain main- 
tenance difficulties experi^ed by the branch libr^. 



Dissolved; 



srienced oy uie orancn xjLUi-«ujr« 
\J Secretary 



Administrative Agency 
Minutes of Meeting 



In Board of Trustees 
9 October 1953 



A regular meeting of the Trustees of the Putlic Libraiy as an AdministraUve 
Agency of the City of Boston was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Buxton, Gushing, JViedman, and McDonald, Irusteess Mr Milton 
E Lord Director, and Librarian; Mr John J. Connolly, Assistant to the Director, and 
ckefliecS OffSer;\lr Francis X. Moloney, Assistant to the Director, In Charge 
of lusS^s derations/ and Miss Elizabeth B. Brockunier, Assistant to the Director 
and Secretary of the Board. 

The President, Mr McDonald, in the chair. 

The minutes of the special meetang of September 18, 19S3 were approved. 

During the month of June 1953, foUowing approval by the Director and in 
accordance with the authority delegated to him by the Trustees, expenditures for 
services and supplies were authorized as follows: 



Personal Services 

Contractual Services 

Supplies &, Materials 

Books 

Current Charges & Obligations 

Equipment 
Total 



$286,069.59 
17,900.93 

10,688.59 
13,692 .UO 

1,1042.31 
3»U32.i42 

$333,226.2U 



283 



I 



During the month of July 1953, following .{.proval by the Director and in 
accordai^Slh the authority delegated to him ly tiie Trustees, expenditures for 
services and supplies were authorized as follows; 



I 



Personal Services 
Contractual Services 
Supplies k Materials 

Books 

Current Charges k Obligations 

Equipment 
Total 



$201,852.32 

12,87U.93 

7,913.66 

15,281^.08 

2,737.31 
539*86 

$2ia,202.l8 



CO 

o 



During tte month of August 1953, following approval by the ^^^J^^^^^^^ 
accordancT^th the authority delegated to him by the Trustees, expenditures for 
services and supplies were authorized as follovxs: 



Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges Sc Obligations 

Equipment 
Total 



$201,6U3.71 

33,302.72 

U,987.85 

33,076.59 

1,750.19 

808.13 

$275,569.19 



I 



I 



Durine: the month of September 1953, following ai^proval ty the ^^^ector 
and in a^^or^an^^^th the authority delegated to hi. by the Trustees, expenditures 
for services and supplies were authorized as follows: 



Personal Services 
Contractual Services 
Supplies & Materials 

Books 

Current Charges k Obligations 

Equipment 
Total 



$2U8,593.89 
6,167.87 
7,297.07 
15,U95.U7 
1,390.11 
1,30U.38 

$280,2U8.79 



During the month of June 1953, following approval by the ^^^^.^^^ 
accordancTSth the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 



I 



I 



General Appropriations 
Personal Service! 
Contractual Services 
Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 

Total 
Trust Funds Income 
Special Appropriations 



$286,069.59 

2,390.71 

9,222.71 

13,692.140 

31Ii.33 
2s572.6U 

$:»i4,262.38 

2,699.00 

U76.U5 



^84 



During the month of July 1953, f ollovdng approval by the ^^Q^:^^^.^^^ 
accordancTSth the authority delegated to hiia by the Trustees, payment o£ bxlls 
was authorized to be charged as follows: 




General Appropriations 
Personal Services 
Contractual Services 
Supplies & Materials 

Books 
Equipment 

Total 

Trust Funds Income 

Special Appropriations 

Gifts for Immediate Use 



$201,852.32 
l,5lli.20 

3,750.3U 
1S,28U.08 

1^$0U,20 

$223,905.lU 

1,888.36 

1,275.63 
19.19 



I 



I 



During tJie month of August 1963, following approval by ttie ^f ^f ??? J^ 
accordancTSfh the authority delegated to him by the Trustees, payment of uills 
was authorized to be charged as follows: 



General Appropriations 
Personal Services 
Contractual Services 
Supplies & Materials 
Books 
Equipment 

Total 

Trust Funds Income 

Special Appropriations 

Gifts for Immediate Use 



$201,6U3.71 
3,U67*S8 

7,382.37 

33,076.59 

1,015.87 

$2U6,6U9*12 

U, 891.12 

60.32 

60.50 



I 



i^ing the month of September 1953, f oUowing approval by the f ^f ^^^ f ^ ^ 
accordance with the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 



General Appropriations 
Personal Services 
Contractual Services 
Supplies & Materials 
Books 
CurreWi Charges & Obligations 

Equipment 

Total 
Trust Funds Income 
Special i^ropriations 
Gifts for Immediate Use 



$2U8,593.89 

3,109.1Ut 

3,to7.ii2 

15,U95.U7 

31.50 

723.29 

$271,761.01 

1,798.12 

U78.29 
13.60 



I 



to 

o 



I 



I 



For the month of June 1953, the foUowing report on personnel was made 
on behalf of the Director: 

Appointanents : 

Clerical and Mechanical Services 

Herman J. Cyr, Junior Building Custodian, Buildings Department, 3 June. 



Resignations; 



Sub-Professional Library Service 



Edith S. Trocki, Assistant, Office of Records, FUes, and Statistics, 
16 June. 

Temporary Designation : p,,,,,^^„^ ^^^^^ service 

Florence E. McManus, Assistant-In-Charge, Brighton Branch Library, 11 May< 

For the month of July 1953, the following report on personnel was made 
on behalf of the Director: 



Appointments: 



Clerical and Mechanical Service 



George H. Hulme, Jr., Cylinder Pressman, Printing Department, 30 June. 

esigna . Professional Library Service 

Barbara Gilson, Assistant, History Department, 10 July. 

For the month of August 1953, the foUowing report on personnel was made 
on behalf of the Director: 



App ointments : 



Clerical and Mechanical Service 



Joseph S. Cataldo, Cleric and Messenger, Supply xioom, 5 '^Z* ^^ ^ . 
Michael C. Langone, Apprentice Bookbinder, Binding Department, 21 July. 
William F. Nelson, Apprentice Bookbinder, Binding Department, 21 July. 
Paul F. Miles, Elevator Operator, Buildings Department, 2$ August. 



Resignations : 



Sub-Professional Library Service 



Agnes C. Lucchesi, Assistant, Office of Records, Files, and Statistics, 

7 August. 

Clerical and Mechanical Services 

Peter Mirisola, Junior Building Custodian, Phillips Brooks Branch, 
U August. 



e 



28 



Tempo rary Designation ; 

— ^ * Professional Library Service 

Florence E. McTlanus, Assistant-in-Charge, Brighton Branch Library, 31 JuOy, 

For the month of September 19^3, the following report on personnel was made 
on behalf of the Director; 



Resignations ; 



Sub-Professional Library Service 



Patricia M. Auvil, Assistant, Branch Issue Department, 29 August. 
Marguerite A. Connelly, Assistant, Director's Office, 5 September. 

In Accordance with the usual practice in the matter of signing payrolls, on 
motion duly made and seconded, it was 

VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milton E. Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Francis X. Moloney, Assistant to 
the Director, In Charge of Business Operations, or Elizabeth B. 
Brockunier, Assistant to the Director and Secretary of the Board, 
be and hereby is authorized to sign the payrolls of the Library in 
representation of the Trustees for a period not to exceed four 
weeks from 12 October 195 3« 

Circular Letter No. 27 from the Mayor's Office was read and ordered placed 
on file. The Director stated that this comnumication requests the submission by 
October 30 of bills to be filed in ihe Legislature. 

The Director reported the filing of a bill in the Legislature requesting an 
appropriation by the Commonwealth for the Boston Public Library in the amount of 
$100,000. The Director stated that he had indicated to the Corporation Counsel that 
in view of contemplated future action to secure state aid the present bill was not in 
the best interests of the ultdjoate objective. The Board then discussed briefly 
possible action by the Massachusetts Libraiy Trustees Association to secure such aid. 

The Director stated that this year the Mayor had set a limit for next year 
on the appropriation for each City Department and had so notif ed them. He stated that 
the amount set for the Library was $3,190,000 approximately a U# reduction, and that 
estimates would need to be revised to come witliin this limit. 

The Assistant to the Director, In Charge of Business Operations reported that 
as a result of public advertising sealed proposals for certain painting and painters' 
work at the North End Branch Libraiy were received and opened at the Office of the 
Trustees at 02 o'clock noon no Tuesday, October 6, 19^3. They were as follows: 



I 



I 



CO 

o 

CM 



John M. Kennedy a Company 
127 West Brookline Street 
Boston, Massachusetts 

R. Van Putten & Sons 
735 Hyde Park Avenue 
Roslindale, Massachusetts 

Kabot Painting Company 
89 Broad Street 
Boston, Massachusetts 

Aero Painting Company, Inc. 
81 VJestminister Avenue 
Roxbury, Massachusetts 

R. & F. Painting, Company 
51-55 Colonial Avenue 
Dorchester, Massachusetts 

H. Piken & Company 
20 Pemberton Square 
Boston, Massachusetts 

Bay State Painting Company 
1358 Dorchester Avenue 
Dorchester, Massachusetts 



$3,U6U.00 



3,U80.00 



U, 213.00 



U,U70.00 



U, 835. 00 



5,875.00 



7,900.00 



I 



I 



Tlie Assistant to the Director, In Charge of Business Operations stated 
that the low bidder had satisfactory credentials. On motion duly made and second- 
ed, it was 

VOTED: that there be awarded to the General Painting Con^jany, 
UO Abington Street, Hingham, Massachusetts, the lowest 
qualified bidder in the public bidding, the contract for 
painting and painters' work at the North End Branch Li- 
brary as specified in the contract, in the total amount 
of two thousand eight hundred and eighty-nine dollars 
($2,889.00). 

The Assistant to the Director, In Charge of Business Operations reported 
that as a result of public advertising sealed proposals for rewiring aiKi new 
lighting fljctures at the Kirstein Business Branch Ubraiy were received and 
opened at the Office of the Trustees at 12 o'clock noon on Tuesday, October 6, 
1953. Th^ were as follows; 



General Painting Coirpany 
kO Abington Street 
Hingham, Massachusetts 



$2,889.00 



I 



I 



Delta Electric Service 
728 Commonwealth Avenue 
Boston, Massachusetts 

ABC Electrical Company 
69 Broad Street 
Boston, Massachusetts 

John R. Lentine 
50 South Street 
Jamaica KLain, Massachusetts 



$8,335.00 



8,9lU.i40 



8,980.00 



88 



Aetna Electric Coii?)any 
319 Cainbridge Street 
iOlston, Massachusetts 

Herbert F. Sawyer, Inc. 
96 Carver Street 
Boston, Massachusetts 

J, J. Finn 

180 Neponset Avenue 

Dorchester, Massachusetts 



$9,210.00 



9,7UO.OO 



9,968.00 



28 



I 



I 



^ ^ Sa^ns-SuV^toS'sSu"^*-?. ists K*r l:ss.t». 



VOTED: 



that, there be awarded to the Delta Electric Service, 723 Cora^ 
^^^^^A^nr^ston, the lowest ^^^^'^^^^^^I.^Vf^. 
nuKLic bidding the contract for rewiring and new lighting iix 
tS^ aftte Kirstein Business Branch Library as specified in 
t^contra^t, in the total amount of eight thousand three 
hundred and thirty-five doUars t$0,335.;. 

The Assistant to the Director. ^ll^^ll^^^T^^ J^l^Z^^'TlZ' 
that as a result of public ^l^^i^^^^^^SteS! JefAes ^iixt Branch Library, 
Charlestown Branch Library, East Boston °'^''^^' Library were received and 

^optnS T.^'^L'^TlefJ'^.T^ TTx^^ noon on Wednesday, October 7, 
1953. They were as follows: 



O 



Hugh L. Gtiilderson 

d.b.a. Richard Moore Cornpany 

307 C Street 

South Boston, Massachusetts 

T. F. Kennefick & Conpany 
80 Boylston Street 
Boston, Massachusetts 

Bonded Contractors 
117 Exchange Street 
Maiden, Massachusetts 

Atlas Roofing &i Skylight Works 
151 Leverett Street 
Boston, Massachusetts 

John J. Hourihan 

27 Dixwell Street 

Jamaica Plain, Massachusetts 

Bacon Roofing Corapany 
17 Webster Avenue 
Cambridge, Massachusetts 



$ 927.00 



I 



I 



1,029.00 



i,iia.oo 



1,360.00 



1,718.00 



1,760.00 



.. x„ srs^.i-:^^sr»^"-r§: i^'z^ ^-^-J^X^ 



I 



I 



VOTED: that there be awarded to Hu^ L. Guilderson, d.b.a. Richard 

Moore Conmany, 307 C Street, South Boston, the lowest quaJjJIied 
bidder in the public bidding, the contract for roof ing work 
at the Charlestown Branch Library, East Boston Branch Library, 
Jeffries Point Branch Library, Parker Hill Branch Library and 
West Roxbury Branch Library as specified in the conta-act, in 
the total amount of nine hundred and twenty-seven dollars (.^92 7. J. 

The question of a choice of an architect for the South Boston Branch Li- 
brary was raised. The President indicated that Judge Donahue had requested that 
Sf^h^e S the architect be deferred until he could be present at the meeting. 
FolloS dScusIi^ it was agreed that action should be deferred until the Hawes 
S^hool^roperty had been turned over to the Trustees of the Library. 

The Director stated that a cs^ital budget must be submitted to the Ci^ 
Planning Board for the Library, toat esttoates had been prepared i" nummary form 
ftreach year over a period of six years totalling approxmately a 12 "ollion 
doll^e^^Situ^e of'^which h .nillion dollars was marked for l*e Central^brary 
building. He stated that the presentation was a recapitulaUon of the capital 
SeW the preceding year with the addition of a further branch Ubx-ary building. 

Mr Friedman raised the quesUon as to the areas in liiich the next branch 
library b^S^gTwere to be co^tructed, pointing out that changing neighbwhood. 
coulfiLt^liSrLy needs within a short space of time. The Director pointed out 
toS tte c^rent^oposals had been agreed to as recently as in the preceding year, 
^f had no™Lg fSce on the Board's action. He pointed out further that under 
a cv^ent ortainanSe any new building project must first be approved by liie City 
Planning Board. 

The President reported on the matter of the provision of air conditi^g 
for the Adams Street Branch Library from the balance remaining In the loan appro- 
pSationl^ itfconstruction. He stated that the City Auditor ^^^^^^^^^^^ 
tSs balance might not be used for such purpose inasmuch as the building had been 
formally accepted by the Trustees. 

The Director reported that the possibility of including the i^iti^ b(^ 
suDDlv for a new branch library building as a proper charge against the^^^s ^o^^ 
cSuctlon o^t to be explored with the City Auditor. He stated that he had 
mell^^d tSe ^sibiUty^ the City Auditor and tiiat the latter agreed to a 
further conference in the matter with the Director. 

The matter of the appointment of the Examining Committee for 19^3-15»5U 
was brought to the attention of the Board. Following ^s^^^^sion of posrible can- 
Sdat^B for membership the following individuals were appointed to the aoimning 
Gomndttee for 1953-195U: 



Mr Alfred A. Avery 
Mrs Alice Dixon Bond 
Mr Mark Bortman 
Mr H. Dalaad Chandler 
Mrs Perlie Dyar Chase 
Hon. Thomas H. Connelly 
Mr James M. Connol3y 
Mr John C. Cort 
Msgr WllUam J. Daly 
Mr George J. Devlin 
Mrs Leo P. Doherty 
Mr Richard A. Ehrlich 
Mr Leon R. ^ges 
Mr Wallace Falv^ 
Mrs Vdniam J. Foley, Jr 
Miss Sophie Friedman 



Miss Florence M. Garrity 
Hon. John P. Higgins 
Mrs Joseph D. Hurley 
Mr John E. Lawrence 
Mr Edward A. Laycock 
Mr John F. McAuliffe 
Mrs Matthew J. McDonald 
Dr Cecilia McGovem 
Mr Alexander Macomber 
Mrs Thomas H. Mahony 
Rev. Frederick M. Meek 
Rt.Rev. Edward G. Murray 
Miss Mary E. Hurray 
Rev. Timothy F. O'Leaiy 
Mr Lenahan O'Connell 
Miss Olga Owens 



Mr Augustin H. Parker, Jr. 

Mr Henry Parkman 

Mrs Abraham E. Pinanski 

Mr Ernest S. Pisko 

Mrs Thomas Raia 

Mrs Lester E. Rosehburg 

Mr Paul T. Rothwell 

Mr Joseph Salerno 

Mrs Joseph Schneider 

Rev. Gardiner H. Shattxjck 

Mrs Donald C. Stair 

Mrs Alan Steinert 
Mr Vernon D. Tate 

Mr Michael J. Walsh 
Mrs Dorothy Q* Wayman 
Mr Daniel Weisberg 



meeting. 

Tl» Director reported in the inatter of the rearrangement of Copley Square that 

a conf er^eTa^^'b^n^hSftn f « «S°^r^r st^t'^^at^ T^^ '^I'^^^.Z 
Traffic Commission, and the Art Conmission. He stated that a Pf-a" "^ ^ 

II «.e -ti"6^\-^^/"*Sf rtlte^'t'hTt^rth^^f^^^^^ ?h°^e ^rrpre^nt the 
provide for notary Wfic. «™^ons the ChaiiMn of the Park Cor«rd8sion} Mr Lloyd 

makTinquiiy as to the possibility of relocaUon of the bus stands. 

The Director brought to the attention of the Board the receipt °f «°"f *^V^f °^ 

of the recent meeting of ^''^ N««^!^f^i^ T^^fff^ssociation at Greenfield. He 

braxy by the President. 

The Director brought to the attention of the Board the case °f/^'^«^. °f . 
the staff ^beca^se Sin accident incurred while not on duty l^^f^hf c^if Sr- 
f*^ fv^^'t;:^ years He.statedth^t she corner u^er^^^^^^ fZ^^a.^. 

rst^ed-t^rt^e^^^^f^l^^^^^^^ -raS/rrlrrL. her 

He stated that the Board would have to take action to reinstate the incaviauai 
question upon her formal application. 

Mr Friedinan raised the qeustion as to the present status of f ^s Famjy Gold- 
«f.»-in B^oh Librarian, West End Branch Library. It was agreed that consideration 
Tuev clSlhoSd^e placed on the agenda for the next regular meeting. 

A Progress Report was made by the President on the <=°™1^^*«^ .^J^**^ 
centennial Cession! He stated that the comirittees were active and hopeful, and 
that it was believed that the desired funds could be raised. 

In connection with the Library's centennial anniversary Archbishop Cushing 
+^ tharr^mrial award or medal be presented to some of the erployees of 
suggested that a memonai awaro °J "^"^^ ~ nirector stated that a number of 
the Library who have been outstanding woi^ers. The "^'^"^^^^ ^Z^ the award 

of Boston is tendering to the staXX on November 11. 

The President reported to the Board concerning the possibility of granting 

^ul^not acc^t such a plan. He stated that the Director had suggested that the 



I 

I 



I 



C<3 

o 

CM 



I 



I 



I 



I 



hotels ini^t be willing to place a notice in hotel rooms that would inform them 
of the possibility of the use of library facilities by guests at the minimum 
charge of one dollar for four months use. No action was takBn. 



Dissolved: 



gUitof R/LdL^^^^UA^ 



\J Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
23 October 1953 



A regular meeting of the Trustees of the Public Library as an Adminis- 
trative Agency of the City of Boston was held in the Trustees Room at 1*:00 o'clock 
p»m. 

Present: Messrs Buxton, Cushing, Friedman, and McDonald, Tl-usteesj 
Mr Milton E. Lord, Director, and Librarian; Mr John J. Connolly, Assistant to the 
Director, and Chief Executive Officer; Mr Francis X. Moloney, Assistant to the 
Director, In Charge of Business Operations; and Miss Elizabeth B. Brockunier, 
Assistant to the Director and Secretary of the Board, 

The President, Mr McDonald, in the chair. 

In accordance with the usual practice in the matter of signing payrolls 
on motion duly made and seconded, it waa 

VOTED: that, subject to the approval of the Mayor in accordance 

with the provisions of section 22 of chapter 3 of the Revised 
Ordinances of 1925 Milton E. Lord, Director, and Librarian, or 
upon his delegation John J, Connolly, Assistant to the Director, 
and Chief Executive Officer, or Francis X. Moloney, Assistant 
to the Director, In Charge of Business Operations, or 
Elizabeth B. Brockunier, Assistant to the Director and Secretary 
of the Board, be and hereby is authorized to sign the payrolls 
of the Library in representation of the Trustees for a period 
not to exceed four weeks from 26 October 1953* 

The Director read a communication from the Mayor transmitting an Order 
of the City Council relative to repairs needed at the Brighton Branch Library. 
The Director reported that at the Library's request the Building Canmissioner 
had had an inspection made of the building and had submitted his report that the 
building was structurally safe and in good condition with the exception of certain 
minor repairs needed in two areas of the roof and the chimney. The Director was 
requested to inform His Honor the Mayor that the Brighton Branch Library had been 
examined by the Trustees very recently, that subsequent to that visit ^pon receipt 
of the City Council Order a formal inspection had been made by the Building Con^ 
missioner who had stated that it was structurally safe and in good condition with 
the exception of certain minor repairs. The Director was also requested to bring 
to the attention of His Honor the Mayor that the building in question was an in- 
heritance from the past and that if funds were available the Trustees would be 
glad to rebuild. 

The Director reported receipt of a second communication from His Honor 
the Mayor enclosing a resolution of the City Council relative to provision for the 



92 



^P ««a>^^-».iB P«t anart and separate from the rest of the Library 
use of *«'«-^<«;%°^,^^'-T!f og^^t^o^^Sed that there was already estab- 

"^ T'^l^'^e^n^w'^toLSlMbrST c^r^Suotion, that the Libraiy has in the past 

health for some time. 

Th^ Director reported that Katherine C. McGrath, former Housekeeper, had 
formaLly^^Seff or Statement On moUon duly made and 

seconded, it was 

VOTED: that Katherine C. HcGrath be and hereby is J^^^^^^^f "f^" 
keeper, Buildings Department, at a salary <rf $62. U2 per v«ek 
svibjeot to the approval of the Director of Civil Service. 

The Board then took under consideration the status of «i^%Ff^^°°f ,^*!^- 
„r Friedman stated that^it nrylJ^r^a^^atlLir of^orth^a^rd^Ll^r ^ 
;:r°l^r"?he^e'SSnTJ^u:dtdTsci^ron f oUow«i by a .otion that F^ Ooldstein 
^ annointed Curator of Judaica, but before a vote was taken on the motion another 
Motion w^ of f^S^^at the first notion be laid on the table unlesswithdravn. 
FoU^ng futther discussion, on motion duly wade and seconded, it «as 

VOTED: that the notion to appoint Fanny Ooldstein as Curator of Judaica 
be taken frc«ii the table and that the matter be placed on the 
agenda of the next meeting of the Board. 

The Mxeotor was requested to study the problem in terms of the relationship 
of such S^oSS t^^e^ersonnel classification of the institution, particularly 
^ ?o the development of a poUoy in the matter of such appointments. 

The Director reported to the Board that a comnunicaUon had been received 
from His^onS^^setSng^ Winum for the appropriation for the Library ^f^^^ 
S l^k aHs w!oOO. He pointed out that earlier the Mayor had informed dep^- 
+ h;i,t\i«t S^era^would be a five per cent out in budget. He stated that, al- 
thouir?^! SSe^Smom* «L l^ss thL a five per cent cut, there would have to 
te Sd^ Srofa r^tl^ basis the increases in salary because of revised s^ary 
^^s wSch ^ been paid in 1953 for nine months only, "P^^^^^^^^^^f^lL 
coranitment of $58,000. He stated further that some individuals^ "t^reaS t^S 
cf a .l!(toO ceiline on increases in 1953 had not received the total increase to wnicn 
^ ^e*enSd ^er the revised salary scales, that this represents an additional 
^Wt of $5^,000. for 195U. He stated ^ -^^^^^'^'^f'^f^ T^S'if'-^^ 
for personnel for'l95U was $27,000. less than the ^^l^^^ll^^J^Y^i' ^J^c^ 
nwaonnel represents 80 per cent of the budget inasmuch as the Ubrary is a service 
Srind^nurtail^t in the personnel budget could only mean curtaitaentin 
Sc's^cef wtochwould have to be achieved la the reduction of hours of service 

^i^So; ifperso^el ?^u^ leaving unfilled vacancies as they occur. Follmang 



i 



29 



I 



I 



U-3 



I 



I 



I 



discussion of the advisability of reduction in hours of service in branch lioraiy 
units serving the citizens of Boston it was agreed that before such action should 
be taken the matter should be brought to the attention of His Honor the Mayor to 
ascertain whetlier the library appropriation iid^t not be allowed an additional 
$115,000. for personnel and that the Director be requested to take up the matter 
^th His Honor. 

The President brought to the attention of the Board that while the larger 
proportion of the City appropriation was devoted to personnel there was very great 
need for a more adequate appropriation for the purchase of books. He pointed out 
that in every branch library he has visited he has been informed that circulation 
is decreasing oecause of the lack of new books. He commented that he thou^t that 
the Mayor should also be asked for an increased amount for the purchase of books. 

The Board also discussed the possibility of making available more foreign 
language books for special racial groups in the branch libraries. 

The Director stated that appointments to the Examining Committee had been 
made at the preceding meeting and At that time it had been suggested that head- 
masters of the public high schools and the principals of the parochial high schools 
be named to the Committee. He pointed out that this would increase the Committee 
by U6 individuals and that it was a larger groi^ than could easily be talcen care 
of in the routine of the library. Following discussion, from the public high 
school group there was named to the Committee: Mr George L. McKim, Miss Dorothy 
M. Lyons, Miss ELlen C. Wiseman, and Mr Wilfred F. Kelley. From the parochial 
high school group were named: Rev. John ^. Foley, Rev. iabert Low, Rev. Paul 
Moritz, and Very Rev. Thomas Nicastro. Additional names were then suggested, 
and there were appointed to the Ccsmmittee: Mr Eugene H. Dorr, Mr Hirsh Freed, 
Mrs William M. Paxton, Mr A. C. Webber, Dr Leon S. Medalia, and Mrs Carl Specter. 

The President reported that there had been submitted to him by the 
Assistant to the Director, and Ciiief Executive Officer a report on recoiunendations 
made by the preceding Examining CcMmnittee, with comment on tliose that had been 
carried out, those to be carried out, and those that are not feasible to be put 
in operation. He stated that a report on these recommendations would be made to 
the new Examining Committee at the tirae of its organization. 

The matter of the recommendation of the Examining Committee for a limitation 
of one week for the borrowing of new fiction was discussed. The Director pointed 
out that the change to a uniform three-week borrowing period had been adopted by 
the more progressive libraries as a more economical procedure. He stated that it 
was believed that, in spite of the three-week borrowing privilege, books were re- 
turned on practically the same basis as before and that before action to change the 
loan period was taken he would suggest that a study of actual borrowing periods be 
made for the Board. 

The President stated that at the meeting of November 20 consideration of 
the reports on visits to branch libraries by the Trustees would take place. 



Dissolved? 



\J Secretary 



4 



2 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
S November 1953 



A ra^ular meeting of the Trustees of the Public Library as an Admipistratiy e 
• A reguxar meex-xng ux w*c x TT^nqtees Room at 3:00 o» clock p.m. 

Agency of the City of Boston was held in the Trustees itoom ax, :>.uw « f 

Trustees; Mr Milton i^. Lord, ^^®J^^^^„r:^r: ^r Fraicis X. Moloney, Assistant to the 

to the Director and Secretary of the Board. 

The President, Mr McDonald, in the chair. 

The «Lnutes of the aeetiiig of 9 October 1953 as presented were approved. 

DurinP the iDonth of October 1953, following approval by the i^reotor and in 
accordancrSlh the^thority delegated to hi. by the Trustees. e:cpendltures for 
services and suppUes were authorised as follows: 



I 



I 



Personal Services 
Contractual Services 
Supplies & Materials 

Books 

Current Charges k Obligations 

Equipment 

Total 

Construction of Buildings and Original 
Equipment and Furnishings Thereof 



$250,617.52 

6,7ia;.U5 

6,695.99 

28,576.71 

U7.30 

U68,7Q 

$2U8,l50.67 



$98*00 






I 



During the raonth of October 1953, following approval by the Director and i^ 
accordan^fhl^e authority delegated to hii. by the Trustees, payment of bills waa 
authorized to be charged as follows: 



I 



General Appropriations 
Personal Services 
Contractual Services 
Supplies & Materials 

Books 

Current Charges k Obligations 

Equipment 

Total 
Trust Funds Income 
Gifts for Immediate Use 
Special Appropriations 



$205,617.52 
1,536.83 
8,07U.36 

28,576.71 
63.00 

2 ,938.95 

$2U6,807.37 

$7,191.03 

t2.I0 

$57.00 



For the month of Octooer 1953, the following report on personnel was made on 
behalf of the Director: 



I 



I 



A ppointments : 



Clerical and Mechanical Services 



Samuel W. Magrath, Jr, Clerk, Shipping Department, 8 October. 
Leonard Flamingo, Mason, Buildings Department, h September. 



Resipations : 



Sub-Professional Library Service 



Mary J. Dowd, Assistant, Bookmobile I, 2 October. 

In accordance with the usual practice in the matter of signing payrolla 
on motion duly made and seconded, it was 

VOTED: that, subject to the approval of the Mayor JJi accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milton E. Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
smd Chief Executive Officer, or Francis X. Moloney, Assistant to 
the Director, In Charge of Business Operations, or Elizabeth B. 
Brockunier, Assistant to the Director and Secretary of the Board, 
be and hereby is autliorized to sign the payroUs of the Library 
in representation of the Trustees for a period not to exceed 
four weeks from 9 November 1953. 

The Director reported receipt of a communication dated October 27, 1953, 
from Mr R. C Welch, Chairman of the South Boston Rehabilitation and Conservation 
Coimrdttee, reco^ending as a site for the South Boston Branch Library Property on 
East Broadway opposite the Municipal Building rather than the Hawes School pro- 
perty which is situated in what the Committee believes will continue to be the 
f o^ point of trade of the area. Mr Welch stated further that the Committee would 
welcome an opportunity to meet with the Trustees. 

It was suggested that Mr Welch be informed that a decision as to the site 
has been made, but that should the question be reopened at a later date, the 
Trustees will be glad to consider the suggestion of his Committee. The Director 
was requested to reply on behalf of the Board. 

The Director brought to the attention of the Board the case of a member 
of the staff ^o, because of personal illness, is in need of financial assistance. 
On motion duly made and seconded, it was 

TOTED: that there be and hereto is paid to 24iss Mar^orie Meclntire, 
Children »s Librarian, the sum of $150. from the income of the 
Alice Lincoln Whitney Fund. 

The Board then took up the matter of the status of Fanny Goldstein. The 
Director reviewed the proposal for use of Miss Goldstein's services in estaWi^ 
special subject field departments such as Judaica, but pointed out that in accor- 
dance with the present service classification the title of Curator proposed for 
Miss Goldstein at earUer meetings carried the same salary that she was now re- 
ceiving. FoUowing further discussion of the possible effect on staff m^ale of 
sSS2 sala^ recognition of one member of the staff it was ageed that ^i^^old- 
stein be named Curator of Judaica at an increase in salary of $1^* i« ^^!^!^. 
to serving as Branch Librarian of the West End Branch Library. On motion duly n»ade 
and seconded, it was 



VOTED: that, effective 1 January 195U, Fanny Goldstein, Branch Li- 
brarian, ;^st End Branch Library, be named also Curator of 
Judaica with an increase in salary at the rate of $1,000. 
per annum above her base salary rate of $5,l^C^i per annum. 

The Assistant to the Director, In Charge of Business Operations reported that 
WilUam R. Wheeler, Jr, the contractor carrying througli the electrical alterations 
to the North End Branch Library had requested a 30-day extension of contract which, 
under authority delegated to the Director, had been approved by him and was now 
reported to the Board. 

Mr Friedman raised a question concerning the extent of the plumbing alter- 
ations being carried on in the aforesaid Branch Library, but consideration of the 
matter was deferred until the scheduled meeting for diecussion of all the Branch Li- 
braries, namely November 20. 

The Director reported on the recent conference vriiich he, the Assistant to the 
Director and Chief Executive Officer, and the Assistant to the Director, In Charge 
of Business Operations had attended with the City Planning Board. He called attention 
to the recent City Ordinance requiring that all capital improvement projects of the 
City must first have the approval of the City Planning Board and thereafter be sub- 
mitted to the Mayor. The Director stated that as a result of the conference the 
Board had tentatively scheduled a program for the Library for the next 6 years to 
include one half the tile roof of the Central Library in 19^U, "the other one half 
of the roof and probably one branch library in 19^5, and another branch library m 
1957, 1958, or 1959. 



I 



Dissolved: 



If Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
20 November 1953 



I 



A regular meeting of the Trustees of the Public Library as an Administrative 
Agency of the City of Boston was held in the Trustees Room at 300 o'clock p.m. 

Present: Messrs Buxton, Friedman, and McDonald, Trustees; Mr flfohn J. Connolly, 
Assistant to the Director, and Chief ExecuUve Officer; Mr Francis X. Moloney, Assistant 
to the iJirector, In Charge of Business Operations; and Miss Elizabeth B. Brockunier, 
Assistant to the Director and Secretary of the Board. 

The President, Mr McDonald, in the chair. 

The minutes of the meeting of 23 October were approved after certain cor- 
rections were made therein, and the minutes of the meeting of 6 November as presented 
-were approved. 

In accordance with the usual procedure in the matter of signing payrolls on 
motion duly made and seconded, it was 

#Correction made at ii»eting of January 8, 195U see page 306 this volume. 



I 






1 



I 



1 



VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milton E. Lord, liirector, and Ubrarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Francis X. Moloney, Assistant 
to the Director, Jn Charge of Business Operations, or EUzabeth 
B. Brockunier, Assistant to the Director and Secretary of the 
Board, be and hereby is authorized to sign the payrolls of the 
Library in representation of the Trustees for a period not to 
exceed four weeks from 23 November 1953. 

The Assistant to the Director and Chief Executive Officer brought to the 
attention of the Board that customariay there is allowed to the members of the 
staff an absence of one-half day for purposes of Christmas shopping. The Board 
approved allowance of one-half day for Ciiristmas shopping. 

The Assistant to the Director, In Charge of Business Operations brou^t 
to the attention of the Board that the lease of the quarters housing ^e ^^jj"^ 
Bowdoin Branch Library has an option for renewal of lease for one year .rtiich ex- 
p^^s on December 1, li^3. He stated that the landlord was ^^^J-^^^f P^^^^. 
and had requested consideraUon of granting a rent increase, but Uiat in view of 
the option provision such action by the Board did not seem advisable. FoUowang 
discussion, on motion duly made and seconded, it was 

VOTED- to renew the lease with Toffe G. Kando of the premises located 
at 275 Washington Street, Dorchester, for the period January 1, 
195U, throu^ December 31, 1951;, subject to the terns, agree- 
ments, conditions and covenants set forth in said instrument of 
lease I 

that Milton E. Lord, Director, and Librarian of the Public Li- 
brary of the City of Boston, be and he hereby is authorized and 
directed in the name of the Trustees of the Public Library of 
the City of Boston to execute said instrument of lease in 
quadruplicate . 

The President reported on his recent experience in attending meetings of 
branch library groups of Friends of the Library, stating that he thought that 
excellent woric was being done with this project, and suggesting the formation 
of a central council consisting of one representative from each Fnends group 
to meet for discussion with the Trustees from time to time. He stated further 
that, if through such groups some 2,000 citizens representing the branch li- 
braries were organized, it might be possible to arouse them to obtain si^port 
from both the state and city for a building program under which 15 new branch 
library buildings could be erected, perh^s through means of 20 year bond issues. 

The Board then took up the matter of reports on visits made by its members 
to the branch libraries. The President suggested that consideration might be given 
to the adoption of a poUcy of scheduling branch library visits systemwide by the 
Board. 

The Board then discussed the over-all policy of physical maintenance of • 
the branch Ubrary buildings. It was agreed that the common con^laint throughout 
the system was inadequacy of UghUng. It was agreed that in ^^^^^^^^^^^^^ 
visited the needs were minor renovations such as replacement of worn floorings. 



and 

VOTED: 



8 



2m 



Drovision of desk lamps and adequate posture chairs, and repairing or replacing of 
worn tables and chairs. It was suggested that a procedure for administrative super- 
vision should be established whereby adequate supervision by the general maintenance 
officers be maintained to the end that many of the physical repair and replacement 
requirements be taken care of automatically insofar as funds permit. 

The Assistant to the Director, In Charge of Business Operations stated that 
more than 50 per cent of the appropriation for alterations and repairs had been spent 
during the current year in the branch libraries. 

The President inquired concerning the provision of tlie plastic cover backs 
holding magazines and the plastic covers for books. The Assistant to the Director, 
and Chief Executive Officer stated that the magazine covers were very desirable but 
very expensive, and that to provide them would cost approxiniately $3,000. He stated 
that annually amounts were included in the budget to provide the cavers throughout 
the system, but that sufficient funds were disallowed. 

The President reported concerning the physical replacement needs in the 17 
branch libraries visited by him. He stated that he estijnated that these needs could 
be met by an expenditure of $8,000. He proposed that consideration be given to the 
advisability of providing for the small needs of the branch libraries before under- 
taking further larger projects. The question was raised as to the availability of 
a repair crew on the staff of the Library. It was pointed out that tlie library does 
have such a staff - carpenters, painters, electricians, t^io expend at least half 
their time on work in the branch libraries. 

The Assistant to the Director, and Chief Executive Officer then submitted 
to the Board a presentation on the repair program carried through during the current 
year at the branch Ubraries, including all. requests made ly the branch libraries. 

The Assistant to the Director, In Charge of Business Operations stated that 
the program this year had included a heavy schedule of painting in the branch li- 
braries whereas in 195U it was planned to devote a larger proportion of the budget 
to the problem of lighting. 

The Board then went on to discuss problems in specific libraries, such as the 
possibility of the transference of the Jamaica Plain Branch Library building to the 
Library Department from the Public Buildings Department; a means of control of hood- 
lumism in the vicinity of the Orient Heights Branch Library; the weeding out of the 
book collections in the branch libraries; the transfer of usab3e books fr<» one branch 
library to another, the question of continuance of the Memorial Branch Library and 
the possibility of inclusion in it of the abhool library housed in the same area of 
the building; the possibility of producing a film on the Boston Public Library and 
its activities; the discontinuance of Tyler Street Reading Room and Phillips Brooks 
Branch Library; the use by the Library of Weld Hall in the Hyde Park Branch Library 
building now occupied by the Hyde Parte Historical Society; the possibility of ob- 
taining other quarters on the first floor of the municipal building housing the 
Uphams Corner Branch Library to replace the swimming pool area housing tiie children's 
library. It wms agreed that Judge Donahue should be requested to approach the Hyde 
Paik Historical Society in the matter of relinquishing the quarters it has occupied 
in Weld Hall and transferring its collections to the Boston Public Library, and that 
he should be further asked to inquire into the present status of the negotiations 
with the Blue Hill Evangelical Society in the matter of the Phillips Brooks Branch 
Library. 



I 



I 



1 



I 



O 



1 



1 



The Assistant to the Director, and Chief Executive Officer commented 
concerning several other points that: (1) no report of a police problem at 
Orient Heights Branch Library had been brought to his attention; (2; that all. 
branch libraries were required to examine four tmes a year the so-called dis- 
cards from all the branch libraries, housed at present in the basement at Hyde 
Park Branch Library, to reclaim for use in their branch library those books for 
irtiich there might be a call in their canmunities. 

The possibiUty was discussed of compiling a report of library needs as 
a result of the examination of the branch libraries by the Trustees for presenta- 
tion to the Mayor iQ connection with the budget for 19bU. The Assistant to the 
Director, In Charge of Business Operations pointed out that the budget was to 
come up for consideration at the meeting of December k following the conference 
which the President and the Director are to have with the Mayor in the matter of 
an increase in the amount allowed for personal service. He stated that if a 
presentation is to be made for additional funds for the branch libraries the 
Trustees needed to have a report on their findings to consider at the meeting of 
December h and that he would therefore insofar as possible have ready a presen- 
tation for that meeting based on the reports submitted Ity the Trustees. 

The President then reported receipt of an invitation from the newly 
organized maintenance employees union, the Building Service En?)lcyees Inter- 
national Union, Local U09, to attend a meeting of the union on November 2k and 
that he and the Director planned to attend the meeting and make a brief state- 
ment of the basis of a prqper employee-administration procedure. 

The question was raised as to the purchases made in Europe during the 
past summer on behalf of the Library by Zoltan Haraszti, Keeper of Hare Books, 
as commissioned by the Trustees. The President requested the Assistant to the 
Director, and Chief ExecuUve Officer to obtain a written rqport in the matter 
from Mr Haraszti. xi ^ 



Dissolved: 



\J Secretary 



Administrative Agency 
Minutes of Meeting 



In Board of Trustees 
h December 1953 



A regular meeting of the Trustees of the Public Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees Room at 3:00 o'clock p.m. 

Present: Messrs Buxton, Donahue, Friedman, and McDonald, Trustees; 
Mr Milton E. Lord, Director, and Librarian; I4r John J. Connolly, Assistant to the 
Director, and Chief Executive Officer; Mr Fl-ancis X. Moloney, Assistant to the 
Director, In Charge of Business Operations, 

The President, Mr McDonald, in the chair. 

The minutes of the meeting of 20 November 1953 were approved after a 
certain change had been made therein. 

During the month of November 1953, following approval by the Director and 
in accordance with the authority delegated to hiia ly the Trustees, expenditures 
for services and supplies were authorized as follows: 



Personal Services 
Contractual Services 
Supplies ^ Materials 

Books 

Current Charges 5t Obligations 

Equipment 
Total 



$207,98l,U6 

13,5i*U.03 

3,U1S.2U 

2U,997.23 

2,U3U.17 

12>8Q 

$252,38U.93 



I 



1 



authorized to be charged as follows: 



General Appropriations 
Personal Services 
Contractual Services 
Supplies & Materials 

Books 

Current Charges £c Obligations 

Equipment 

Total 
Trust Funds Income 
Special Appropriations 
Gifts for Iinmediate Use 



$207,98l.U6 

2,995.19 
6,9U1.82 

2U,997.23 

31.50 

700 > 96 

$2U3,568.16 

$11,978.09 

$189. 6U 

$31*50 



Q 



For Uie n,onth of November 19S3, the follavmig report on personnel was inade by 
the Director: 

Reinstatements t p-|„ ^..i ^d M( iiten^'-''T -"^"^ges 

Katherine C. MoOrath, Housekeeper, Buildings Departan^t, 2 November. 



I 



1 



ngtirements ! 




j-ihfai-v Service 



Willian A. MoGowan, Executive Assistant, Book Stack Service, 2U Hovember. 
^T. t^nch. Assistant, Memorial Branch Librae, 30 November. 

niarical ajyi HeehaTilnal Sertjgfla 

Nettie C. Bandiera, Se«er, BJjiding Department, 30 Hovember. 




H.)y^p-ina1 ^Tviees 



Teimorarv n»ai,ppatlon3-. 

Catherine A. Glavin, Senior Cleric and Typist, Accounting Department, \J^l^' 
Frl^cS^R. O'Hare, Senior Cleric and Typist, Accounting Department, 1 April. 

In accordance with ttie usual practice in the matter of signing payrolls, on 
motion duly made and seconded, it was 



I 



I 



VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milton E. Lord, Director, and Librarian, or 
upon his delegation John J . Connolly, Assistant to the Direct<^, 
aid Chief ExocuUve Officer, or Francis X. Moloney, Assistant to 
the Director, In Charge of Business OperaUons, or iilizabeth B. 
Brockunier, Assistant to the Director and Secretary of the Board, 
be and hereby is authorized to sign the payrolls of the Library 
in representation of the Trustees for a period not to exceed four 
weeks from 7 December 1953. 

The Board took under consideration the matter of a choice of a Chief Li- 
brarian of the Division of Home Heading and Comunity Services, ^^e Director re- 
oort^on the steps taken to date to obtain data concerning qualified candidates, 
s?a^ ?h^ a^ i^tructed by the Board he had made inquiry of the heads of oth« 
la^Slibraries who might be in a position to know the premising candidates in the 
fSld- he^ort^^alsfon the results of his inquiry in the New England area as 
^^: T^e Sion of the desirability of promoting from within the labrary wa^ 
^;d by "Ambers of the Board. The Board discussed ^^.^^^^^,?^^t^^.L%'^ 
vrithln tie Library for whom personnel data had been cai«)iled by the Directed for 
S^^^eS^S It was s'uggested that the aforesaid individuals ^^l^^^^' 
sonally interviewed either by the Board or a committee of the Board, and it was 
a^d tJi^t the interviews should take place before the Board. It «»^^£7«^«r. 
aSeed that interviews should take place at the next meeting of the Board, namely, 
December 18, and that the meeting should be convened at 2:00 p.m. 

The Director reported that the Boston Public Library Bii9>loyee8 Benefit 
Association had voted at a meeting held on November 26 to dissolve the Associa- 
ti^ He suggested that there were several considerations involved in its dis- 
solution asT^lSess benefit association, such as the distribution of certain 
^S given by citizens of Boston toward a trust fund for use on cases of ill- 
^ss, and the dLtribution of the Association's pict,^e and post card stock of 
reor^uctions of works of art owned by the Library. He pointed out that the 
X^^h^^uTni^hed without charge quarters, heat, light, and a certain amount 
cJaUend^ts- service in the running of the Associations 's post card counter as 
«U al Sg given pen.dssion to the Association for the sale of the reproduc- 
Uons!^ H^ stItS that with a decreasing membership and a decreasing income the 
Ssoclation SLj voted to dissolve, Uquidate assets and ''^^^^^^^^^^^,%Tt^^^ 
oro rata basis to all members of the Association. It was agreed that the Director 
sho^d^l^ the legal implications with the Law Department and report back to 
the Board. 

The Director announced receipt of notification ^y the Adult Education 
Board of the American Library Assodation of a sub-grant in the a™°;^* "^^^^f^* 
tobe used V^ the Boston Public Ubraiy for a leadership training insUtute in 
the use of library materials in the field of inter-grox^ relationships. Follow- 
ing discSsion ™^motion duly m«3e and seooiried, with Judge Donahue dissenting, 
it was 

VOTED- that the Trustees hereby accept an award in the sum of $1,600. 
from the Adult Education Grant to the American Library Associa- 
tion for the purpose of holding a ten week training institute 
in the use of library materials by leaders of community organ- 
izations in the field of inter-grouj) relationships. 



m 



The Director requested the nwabers of the Board to examine the proposal for the in- 
stitute with a view to suggesting any changes which might be desirable. 

The Director reported in the matter of the 195U budget estijnates that final 
consideration of them was awaiting the decision of the Board as to the policy Yihlch 
it wishes to follow with respect to the maintenance probelm in the branch libraries, 
this in turn to be followed by a request to His Honor the Mayor for additional funds 
for such maintenance. There followed a discussion concerning certain of the consid- 
erations such as overall repair of minor items and replacement of obsolete furnish- 
ings, and the possibility of the transfer of the Jamaica Plain Branch from the Public 
Buildings Department to the Library. The Director pointed out that a certain propor- 
tion of these repairs were already included in the current preliminary budget estimates 
but that a large portion of them were outside the budget provisions. It was agreed 
that the President and the Director should discuss the situation with the Mayor, and 
that the President should request transfer of the Jamaica Plain Branch Library to the 
Trustees. 

The Assistant to the Director, In Charge of Business Operations, reported the 
request of the landlord of the Orient Heights Branch Library building for an increase 
in rent. He stated that he had had the advice of an outside expert in real estate, a 
menber of the Examining Committee, and that it was believed that the present rate 
basis was an adequate one. He was authorized to communicate with the landlord to this 
latter effect. 

The Assistant to the Director, In Charge of Business Operations, reported that 
as suggested by the Trustees as a result of the visits of Messrs Buxton and Friedman 
to the Allston Branch Library its landlord had been requested to provide new flooring. 
He stated that the lease would expire on December 31, and that he anticipated that 
there would be a request for an increase in rent. 

Ttie Director reported in connection with the announcement ty His Honor the 
Mayor of the reorganization of city departments that an official report on the pro- 
posed changes had been issued. He stated that this report had been accorded pre- 
Uminaiy study, that the Library was listed as being unchanged, but that certain 
sections in the report such as Section 7 of the Ordinance had general provisions 
concerning tlie employment of individuals that might conflict with the Trustees* present 
complete control of their personnel. He stated that Section 16 under SECTION 10 
specifically referred to the purchasing of materials and supplies by the Library. 
Otherwise the Library appeared not to be involved in the proposed plan of reorganiza- 
tion. 

The President called attention to the establishment of a new branch in the 
city administration, namely, the Administrative Searvices Department. He stated that 
it would seem that the Director of this Department might have an investigatory power 
of the Library as well as other city departments. 

The Director stated that the proposed reorganization plan would be scrutinized 
carefully by the officers of the Library. 

Dissolved: 



Administrative Agency 
Minutes of Meeting 



In Board of Trustees 
18 December 2S$3 



I 



1 



M 



I 



I 




tary Pro Tern 



I 



I 



A regular meeting of the Trustees of the Public Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees iioom at 3:30 o'clock 

p.m. 

Present: Messrs Buxton, Donahue, Friedman, and McDonald, Trustees; 
Mr Milton E. Lord, Director, and Librarian; Mr John J. Connolly, Assistant to the 
Director, and Chief Executive Officer; Mr Francis X. Moloney, Assistant to the 
Director, In Charge of Business Operations; and Miss iOizabeth B. Brockunier, 
Assistant to the Director and Secretary of the Board. 

The President, Mr McDonald, in the chair. 

The minutes of the meeting of h December 19^3 as subaiitted were approved. 

In accordance with the usual practice in the matter of sibling payrolls 
on motion duly made and seconded, it was 

VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Sevised Or- 
dinances of 19251 Milton E. Lord, Director, and Librarian, or 
upon his delegation John J . Connolly, Assistant to the Director, 
and Chief Executive Officer, or Francis X. Moloney, Assistant to 
the Director, In Charge of Business Operations, or Elizabeth B. 
Brockunier, Assistant to the Director and Secretary of the Board, 
be and hereby is authorized to sign the payrolls of the Library 
in representation of the Trustees for a period not to exceed four 
weeks from 21 December 1953« 

The Boai-d then took under consideration the appointment of a Chief Li- 
brarian of the Division of Home Reading and Community Services. Following dis- 
cussion of the limitation of a choice to the qualified candidates from within 
the Library who had been interviewed prior to the present meeting, it was agreed 
that action in the matter of an appointment be deferred until a full meeting of 
the Board. 

Consideration of a communication from the Director relative to salary 
rates of certain officers of the Library was deferred at the request of Mr Buxton, 
who stated that he would like to have an opportunity to study further data in the 
matter before action was taken. 

The Director reported concerning a case involving a reclassification of a 
position in the Clerical and Mechanical Service. He stated tliat the Assistant to 
the Director, and Chief Exibcutive Officer had conferred with the Budget Commission- 
er in the matter of the reclassification of the position of Fire Prevention In- 
spector and that the Budget Commissioner had indicated that a reclassification 
from Grade I6 to Grade 17 would bring it to the level of conparative positions 
elsewhere in the City's enploy. On motion duly made and seconded, it was 

VOTED: that the position of Fire Prevention Inspector be regraded 
from Grade 16 to Grade 17 in the revised Pay Schedule for 
the Clerical and Mechanical Service, Custodial Group, as 
adopted by the Trustees as of April 1, 1953* 



304 




rr 



The Director presented a ccanmunication under date of December li^ from the 
Boston Public Library Professional Staff Association requesting that the Trustees 
give consideration to an arrangement whereby representatives of the Professional 
Btaff Association might be able to present their views on questions of policy af- 
fecting the personnel of the Bibliothecal Service when such questions are before 
the Board. 

The Director stated that in the communication the Association had called 
attention to a similar inquiry in 1939 by the Boston Library Club to which the 
Board had replied that such an arrangement was possible. Following discussion the 
Director was requested to reply to the Association that if at any time it has a 
matter it wishes to present to the Trustees, that is, a general question affecting 
all the staff, the Trustees will be &Lad to have the representatives appear before 
the Board. 

The Director presented to the Board inquiries that had been received from 
St Margaret's Hospital and the Carney Hospital for placing with them deposits of 
books for the use of nurses. He stated that there had been a further request from 
the Ursuline Academy, 12 Arlington Street, for a deposit of books for the use of 
the school. Following discussion of the policy of affording a special service to a 
private institution, and particulariy the use of public funds for sectarian purposes, 
it was agreed that an arrangement for placing of deposits with the aforesaid in- 
stitutions should not be entered into. The Director was however instructed to make 
a selection of books from discards of the Librai-y for turning over to the aforesaid 
institutions for their use. 

The Assistant to the Director, In Charge of Business Operations reported on 
negotiations relative to the lease of the quarters housing the Orient Heights Branch 
Library. He stated that the landlord had been informed tliat his request for an in- 
crease in rent had been rejected and that his attention had been further called to 
the need for certain repairs. It was agreed that the Trustees should enter into a 
lease for one year on the same terms as the preceding lease, and that the landlord 
should be pressed to carry through those repairs for which he is liable under the 
lease. 

The Assistant to the Director, In Charge of Business Operations reported in 
the matter of the lease of the quarters housing the Allston Branch Library that in 
accordance with the request of the Board he had asked that the landlord install new 
flooring. He stated that the landlord had indicated that he would be willing to pro- 
vide new flooring on the basis of the same rental for 19'Sh and an increase in rent 
for the following two years in the anount of $U00, bringing the rent to the figure 
of $U,200. The Board then discussed the schedule for provision of a new branch li- 
brary building in the Allston area. In view of the probabljB removal of the branch 
library from the present quarters within the next few years, the Assistant to the 
Director, In Charge of Business Operations was instructed to make arrangements for 
a lease for one year on the same terms as for the preceding year. 

The Assistant to the Director, In Charge of Btisiness Operations brou^t to 
the attention of the Board that he had investigated the possibility of arranging 
for leases of branch library quarters on a longer than one year term (e.g. three 
years), in order to iitprove the Library's bargaining position. He stated that such 
an arrangement could be entered into -vdiereby a lease could be written in excess of 
one year qualified by the provision that an appropriation is available for rent in 
the succeeding years. He pointed out that while this is not a coii?3lete guarantee 
to the landlord it is a probability to him that the Library will continue to be a 
tenant. 



I 



I 






I 



I 



I 



I 



The Director brought to the attention of the Board an offer received 
from the owners of the Allston theatre to sell the aforesaid property for library 
use for the amount of $£p,000. 

The Director brought to the attention of the Board that appropriations 
for the personnel item in the budget would be exhausted before the close of the 
year, and that a transfer was being requested to provide the necessary funds • 
He pointed out that in 19^3 in addition to the estimated budget requirements 
there had had to be provided increases in wages for the printers and binders in 
the amount of aijproximately $2,^00 and wages for truck drivers in the amount of 
approximately $2,000 necessitated during the strike of the employees of the Li- 
brary's trucking concern, the H. B. Church Truck Service Coirpany. 

The Director reported that on Deceowber 7 there had been held the initial 
meeting of the new Examining Committee. He stated that Mr Richard Ehrllch had 
been elected Vice Ghaiiman, and that sub-<;ommittee assignments of members were 
now to be made. 

The Director brought to the attention of the Board that the date for the 
next stated meeting of the Board falls on New Year's Day. It was agreed that the 
next two foU-Owing meetings should be held on January 8 and January 22. 

The Director presented to the Board a report by the Keeper of Rare Books 
on the results of his European trip in the matter of purchase of items for the 
Library. He stated that on the basis of the report it was evident that the Li- 
brary had made a saving above the expense of the trip through Mr Haraszti's pur- 
chasing while in Europe. 

Mr Friedman brought to the attention of the Board the matter of work 
assignments of members of the Rare Book Department, particularly as to the relief 
of those with special qualifications from the necessity of carrying on cataloging 
of the department's collections* 

The Director discussed the matter from the point of view of the very 
special knowledge requirements in the cataloging of items being placed in the 
Rare Book Departments 's collections, aiid the difficulty of providing sufficiently 
qualified people from among the regular catalogers of the Library. He stated 
that there was a vacancy in the Department, and that employment of a special 
cataloger was under consideration. 

The President requested that hereafter the Secretary include a statement 
of the items of unfinished business in the agenda of the meetings. 



Dissolved: 



\J Secretary 



Administrative Agency 
Minutes of Meeting 



In Board of Trustees 
8 January X9$h 



A regular meeting of the Trustees of the Public Library as an Adialnistra- 
ti"^ Agency of the City of Boston was held in the Trustees Room at Ui^O o'clock 
P»m. 



30e 




Present: Messrs Buxton, Donahue, Friedman, and McDonald, Trustees; Mr Milton E, 
Lord, Director, and Librarian; Mr John J. Connolly, Assistant to the Director, and 
Chief Executive Officer; 14r Francis X. Moloney, Assistant to the Director, In Charge 
of Business Operationsj and Miss Elizabeth B. Brockunier, Assistant to the Director 
and Secretary of the Board. 

The President, Mr McDonald, in the chair. 

The minutes of the meeting of December 18 as submitted were approved. 

The minutes of the meeting of November 6 were corrected to list the current 
base salary of Fanny Goldstein as $5l^« instead of $S360. 

During the month of December 19^3, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, expenditures for 
services and supplies were authorized as follows: 



I 



I 



Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges 8c Obligations 

Total 



$2 86, 702 .7U 
6,5^30.18 

l,U81;.iai 

23,h96.1h 

1.793>^7 

$320,007.07 



o 



During the month of December 19^3, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, payment of bills was 
authorized to be charged as follows: 



General Appropriations 
Personal Services 
Contractual Services 
Supplies 8c Materials 
Books 

Current Charges & Obligations 
Equipment 

Total 



$266,702.7U 

7,2^6.2U 

6,m9.89 

23,ii96.11i 

31.50 

231.U1; 

$323,867.95 



I 



I 



For the month of December 1953* the following report on personnel was made 
by the Director: 



Appointments 



Professional Library Service 



Helen F. Beeman, Assistant, Personnel Office, 2 December. 

Donald M. Koslow, Assistant, Kirstein Business Branch, 2 December. 

John J. McCafferty, Assistant, General Reference Department, 2 December, 

Ruth V, Marshall, Assistant, Teachers Department, 2 December. 

Genevieve A. Moloney, Assistant, Allston Branch Library, 2 December. 

Paul F. Mulloney, Assistant, Science and Technology Department, 2 December. 

Janet R. Quint, Assistant, ALlston Branch Librazy, 2 December. 



I 



I 



Sub-Professional Library Service 

Jeannette M. Breslin, Assistant, Boc*: Stack Service, 2 December. 

Mary F. Colpas, Assistant, Egleston Square Branch Library, 2 December. 

Geraldine R, Cudmore, Assistant, Cataloging and Classification Depart- 
ment, Division of Home Reading and Community Services, 2 December. 

Mrs Mary V. Curado, Assistant, Egleston Square Branch Library, 2 December. 

Catherine H. Evans, Assistant, Cataloging and Classification Department, 
Division of Reference 8c Research Services, 2 December. 

Daniel W. Kelly, Jr., Assistant, Audio-Visual Department, 2 December. 

Irene B, Kerrigan, Assistant, Book Preparation Department, 2 December. 

Julia A. Lenzi, Assistant, Adams Street Branch Library, 2 December. 

midred P. Maloof, Assistant, Jamaica Plain Branch Library, 2 December. 

Linda M. Pagliuca, Assistant, North End Branch Library, 2 December. 

Mary M. Scanlon, Assistant, Central Charging Records, 2 December. 

Claire C. Spellman, Assistant, Cataloging and Classification Department, 
Division of Reference & Research Services, 2 December. 

Marie S. Walsh, Assistant, Book Preparation Department, 2 December. 

Clerical and Mechanical Services 

Frances J. Sullivan, Sewer, Binding Department, 22 December. 
Mary A. 0»Hare, Sewer, Binding Department, 29 December. 

Change In Title 

Professional Library Service 

Martin F. Waters, Reference Librarian, History Department, lU December. 

Increases In Remuneration 

Professional Library Service 

Schedule 3BBB as presented at meeting 

Sub-Professional Library Serrice 

Schedule AkAA as presented at meeting 

The matter of the appointment of a Chief Librarian of the Division of Home 
Reading and Community Services was raised. Vbr Buxton read a letter received by 
him from Mr Henry A. Sassemo in behalf of the ^pointment of Bradford M. Hill to 
tlie position. Action in the matter was deferred pending a meeting of the full 
Board. 

Further consideration of revision of salaries of certain officers of the 
library was deferred. 

The Board then considered the budget estimates to be submitted to the 
Mayor for 195i4. TSie Director pointed out that with the additional coirmitments 
for putting into effect completely the new salary scales adqpted as of April 1, 
1953 and the opening of new units such as the Egleston Square Branch Library and 
the Hospital Library Service the amount available in the Personal Service Account 
under the Mayor »s five per cent reduction order was insufficient to cover estiioated 
e3q)enditure without reduction in service and that the President and the Director 
had so informed His Honor, the Mayor at a conference on December 3« 



ao8 



3015 



He presented for the consideration of the Board tentative schedules for 
revision in hours of service, particularly for the branch libraries, the adoption 
of which would make possible the non-filling of a number of vacancies throu^ a 
need for less staff coverage. 

The President suggested that, if non-filling of vacancies does not produce 
sufficient savings to meet the personnel budget needs, there might be reviewed 
later the possibility of instituting also a 10 a.m. opening of the Library for six 
months of the year* OMs suggestion was discussed, particularly as to the opening 
of certain special departments of the Central Library at 10 a.m. while the remainder 
of "ttie staff reported for duty at 9 a.m. The Director pointed out that there was a 
relatively heavy morning use of the Central Library conpared to Branch Libraries, 
but that the available statistics did not give use by individual departments. Mr 
Friedman suggested that such a study be made. 

It was agreed that action be taken to adopt the budget estimates in their 
entirety for 195U, and that the Director be instructed to carry out the adjustments 
in scheduling to effect the necessary savings. 

On motion duly made and seconded, it was 



I 



I 



VOTED: 



that there be adopted the budget estimates to be covered by 
appropriations from the City of Boston as set forth in the 
accompanying schedules, and that the said estimates be trans- 
mitted to His Honor the Mayor for consideration and approval 



73 



100 Personal Services 

200 Contractual Services 

300 Supplies and Materials 

iioo Current Charges and Obligations 

500 Equipjnent 



$2,617,700.00 

208,U90.00 

265,5UO.OO 

8U,010.00 

80^260.00 

$3,256,000.00 



I 



I 



The President stated that at the conference with His Honor, the I4ayor there 
had been discussed ^th him the possibility of the provision of an additional amount 
up to $2U,650 to carry throu^ certain refurbishing of the branch libraries reccM- 
mended by the Trustees as a result of their recent personal inspection of the branch 
libraries and that the Mayor had indicated the possibility of providing $20,000. 

The Director pointed out that this sum included amounts for repairs in rented 
quarters and suggested that the Board might request $15,000 for the project. It was 
agreed that a formal request should be sent to His Honor the Mayor that there be pro- 
vided outside the budget the sum of $15,000 for the purpose of carrying through a 
refurbishing program in the branch libraries. 

The Director stated that he would institute as of February 1 revised hours 
of service to the public in accordance mth his presentation to ihe Board. On motion 
duly made and seconded, it was then 

VOTED: that, until otherwise ordered by the Board, effective 1 Febriiary 
I95I4 there be and hereby is adopted a revision in hours of servica 
to the public as follows: 



Central Library 



October 1 - May 31 






Monday - Friday 


9 a.m. 


- 10 p.m. 


Saturday 


9 a.m. 


- 6 p.m. 


Sunday 


2 p.m. 


- 6 p.ra. 


June 1 - September 30 






Monday - Friday 


9 a.m. 


- 9 p.m. 


Saturday 


9 a.m. 


- 6 p.m. 


Sunday 


Closed 




irstoin Business Branch 






All year round 






Monday - Friday 


9 a.m. 


- 5:30 p 


Saturday and Sunday 


Closed 




ranch Libraries 






November 1 - April 30 






Monday and Thursday 


1 p.m. 


- 9 p.m. 


Tuesday and l/ednesday 


9 a.m. 


- 9 p.m. 


Friday 


9 a.m. 


- 6 p.m. 


Saturday 


9 a.m. 


- 1 p.m. 


Sunday 


Closed 




May 1 - October 31 






l^nday and Thursday 


1 p.m. 


- 9 p«m. 


Tuesday, Wednesday & Friday 


9 #i*m. 


- 6 p.m. 


Saturday and Sunday 


Closed 





Except for the following branch libraries in which the summer 
schedule will be essentially in effect all the year round: 



City Point 
Faneuil 
Jeffries Point 
Lower Mills 
Memorial 
Mt. Pleasant 



Neponset 
North End 
Orient Heights 
Phillips Brooks 
Tyler Street 



The Director pointed out that in areas there nd^t need to be some re- 
vision in terms of the social situation such as South End where there is a heavy 
morning use and Memorial i^ere the libratry is closed in the evenings. 

The President reporlied in the matter of the transfer of the Jamaica 
FLain and Lower 14ills Branch Libraries to the Library that he and the Assistant 
to the Director, In Charge of Business Operations had conferred with the Super- 
intendent of Public Buildings who had agreed to the transfer f^m the Public 
Buildings Department and that the Law Department had advised that the Trustees 
should formally request of His Honor the Mayor the transfer of the aforesaid 
properties, with full description of the areas to be so transferred. 

On motion duly made and seconded it was 



I 



I 



fio 



nt 



VOIED: that the President be and hereby is authorized to request of 
His Honor the Mayor the transfer from the Public Buildings 
Department to the Trustees of those properties housing the 
Jamaica Plain Branch Library and the Lower Mills Branch Library 
together with such surrounding land as shall be described in 
the land area plans to be drawn in connection with the said transfer. 

The President reported further that as a result of this same conference the 
Superintendent of Public Buildings had agreed to approach, with the President, the 
Draft Board with a view to the transfer of the activities of the local board in the 
Municipal Building housing the Uphams Corner Branch Library to the area now used by 
the Children's Room, a foniier swimming pool. He stated that if the Cliildren's Room 
could be moved to the present Draft Board quarters it would be immediately adjacent 
to the rest of the Branch Library. 

The matter of the use of a portion of the Hyde Park Braixh Library building 
by the Hyde Park Historical Society was reviewed. Judge Donahue was requested to 
approach Mr Richard Chapman, 60 Arboroui^ Road, Roslindale, to request that the 
Society relinguish the quarters it now occupies in the building. 

The President reported that he had discussed the transfer of the Hawes School 
property with Mr Dennis Haley, Superintendent of Schools, that the matter was to be 
presented to the School Committee meeting, that Mr Haley had indicated that because 
of a restriction in the title the Library, as had the School Department, will have 
to establish that it is using the site until a place for a market is found, and that 
the trauisfer should be accomplished within the next three weeks. 

It was agreed that the choice of the architect for the South Boston Branch 
Library should be placed on the agenda for the next meeting. 

Judge Donahue reported in the matter of the legal status of the Phillips 
Brooks Branch Library that it was his qpinion that the Trustees should petition the 
Probate Court for removal of the Blue Hill Evangelical Society as Trustee on the 
basis that it was not carrying out the trust provisions and that the Trustees of the 
Library had been perfonning its duties for many years. He recommended that the Law 
Depantment be requested to prepare a petition, to be submitted to the Attorney General. 

On motion duly made and seconded it was 

VOTED: that the Director be authorized to confer with the Corporation 

Counsel relative to the status of the Phillips Brooks Branch Li- 
brary building and thereafter to initiate such steps as may be 
necessary to effect the r^noval of the Blue Hill Evangelical 
Society as Trustee of said property. 

The Director stated that negotiations for the leasing of the quarters housing 
the Allston and Orient Heights Branch Libraries had been cc^ipleted and that action 
should now be taken to authorize the execution of leases. 

On motion duly made and seconded it was 

VOTED: that the Trustees of the Public Library of the Cily of Boston 
acting in the name of and for the City of Boston do hereby 
accept the aforesaid instrument of lease by and between DAVID S. 
GREEN, SARAH KAPLAN, ABRAHAM KAPLAN, all of Boston, and A. MURRAY 
GINSBERG, RAY140ND GINSBERG, JBEM LE30WITCH, all of Newton, and 
FLOPJa^GE SONNABEImD of Brookline, and the CITY OF H)STON of the 
premises, second floor, situated at l6l Harvard Street, Allston, 
Massachusetts, subject to the rental, tems, agreements, conditions 
and covenants set forth in said instrument of lease j and it was 
further 



I 



I 



and 



t2 



I 



I 



I 



I 



VOTED: that Milton E. Lord, Director, and Librarian, be and he hereby 
is authorized and directed in the name and belialf of the 
Trustees of the Public Library of the City of Boston to execute 
said instrument of lease in quadruplicate. 

VOTED: that the Trustees of the Public Library of the City of Boston 
acting in the name of and for the City of Boston do hereby 
accept the aforesaid instrument of lease ty and between the 
WOODSIDE REALTY CORP. and the CITY OF BOSTON of the premises, 
street floor and cellar sfpace, situated at l8 Barnes Avenue, 
East Boston, Massachusetts, subject to the rental, terms, agree- 
ments, conditions and covenants set forth in said instrument 
of lease; and it was further 

VOTED: that l^lilton E. Lord, Director, and Librarian, be and he hereby 
is autiiorized and directed in the name and behalf of the 
Trustees of the Public Library of the City of Boston to execute 
said instrument of lease in quadruplicate. 

The Director stated that at this first meeting of the calendar year 
action should be taken in terms of the administrative procedures adopted by the 
Trustees to provide for administration of the personnel policies, for the signing 
of payrolls, for expenditures from City Appropriation pending passage of the 1954 
budget, and for sigixLng of contracts. 

On motion duly made and seconded it was 

VOTED: that Milton E. Lord, Director, and Librarian, or i^jon his 

delegation John J. Connolly, Assistant to the Director, and 
Chief Executive Officer, or Francis X. Moloney, Assistant to 
the Director, In Charge of Business Operations, be and he 
heretry is authorized to act on behalf of the Trustees in the 
administration of the personnel procedures established by them 
for the appointment of all officers and employees of the Library 
up to but not including the level of Chief of Department and 
Branch Librarian, subject to the limitation that promotional 
appointments may be made under tiiis authorization only when 
the 2q:)pointment is given to the highest on the eligible list 
of candidates, and to fix the remuneration for all such officers 
and employees subject to the salary and wage scales as currently 
established by vote of the Trustees, said g^pointments and changes 
in remuneration to be reported to the Trustees at their next 
regular business meeting. 

and 

VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of cha|)ter 3 of the Revised Or- 
dinances of 1925 Milton E. Lord, Director, and Librarian, or 
iq)on his delegation John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Francis X. Moloney, Assistant 
to the Director, In Charge of Business Operations, or Elizabeth 
B. Brockunier, Secretary of the Board and Assistant to the 
Director, be and hereby is authorized to sign the payrolls of 
the Library in representation of the Trustees for a period not 
to exceed four weeks from 11 January 195U« 

and 




ztt. 



ai)d 



VOTED: that Mlton E. Lord, Director, and Librarian, or upon his dele- 
gation, John J. Connolly, Assistant to the Director, and Giiief 
Executive Officer, be and he hereby is authorized to sign on 
behalf of the Corporation in approval of the payment of all 
vouchers or bills covering expenditures incurred in tenns of 
the 19!?3 budget allowances, but in no case exceeding those in 
the budget estimates for the fiscal year 19^U, as approved by 
the Board of Trustees by its vote of January 6, 19^U, and for 
which appropriations have been duly requested from the City of 
Boston for the said fiscal year, said payments to be reported 
to the Corporation at its next regular meeting for confirmation 
and approval. 

VOTED: that until January 1, 19^^, the President, Vice President, Director 
and Librarian, and Assistant to the Director and Ciiief Executive 
Officer be and they hereby are, severally authorized to sign any 
and all contracts voted to be made by the Board in the name and 
behalf of the City and any and all coranunications in connection 
with the award of contracts so voted or recammended to be so voted. 

The Director stated that the midwinter meetings of certain of the national 
professional library gcoup3 were to be held the first week of February which he 
customarily attended in representation of the Library. 

On motion duly made and seconded it was 

VOTED: that the Director is hereby authorized to represent the Library 
at the meeting of the Association of Research Libraries at 
Madison, Vdsconsin, January 31^ the meeting of the Heads of 
Large Public Libraries at Chicago, February 1; and the ItLdwinter 
Meeting of the American Library Association at Chicago, Februaiy 2-5, 
19;^Uj and tiiat he be authorized to expend approximately two hundred 
fifty-six dollars ($256.) for traveling esqpenses therefor. 

The Director stated that on an experimental basis during the past year there 
had been in effect for the staff a sick leave up to two weeks for use for illnesses 
of short duration. He stated that a study of its use indicated that the privilege 
had not been abused and that he was recommending its continuance. 

On motion duly made and seconded it was 

VOTED: that until otherwise ordered there be continued the arrangement 
for a sick leave up to two weeks for illnesses of short duration 
for all full-time en^^loyees in service a minimum of six months, 
said sick leave to be entirely separate from leave of absence 
arrangements for lengthy illnesses. 

The Director brought to the attention of the Board the unsafe condition of 
the porch at the Phillips Brooks Branch Library. In view of the conterr^lated legal 
action in regard to this property it was agreed that no action in the matter should 
be taken at the present time. 

The urgent need for an additional supply of the Plasti-Kleer book jacket 
covers was brought to the attention of the Board. It was pointed out that inasmach 
as they are a proprietory article no corrqpetitive bids had been obtained, that, al- 
though expensive, they were durable and reduced the need for book repair. With the 



I 



I 






1 



I 



I 



I 



understanding that prior to the entering into the contract for purchase of 
Plasti-Kleer covers the President would make inquiry as to the possibility 
of the manufacture to order of a similar product, it was agreed to authorize 
the award of contract subject to the above investigation failing to produce 
a substitute. Accordingly, on motion duly made and seconded it was 

VOTED: that there be awarded without public advertising to the 
Library Service Division of Bro-Dart Industries, 50 East 
Alpine Street, Newark, New Jersey, a contract for the 
purchase of certain Plasti-Kleer book Jacket covers, in 
an amount not to exceed three thousand eight' hundred and 
fifty dollars ($3,650.). 

The Director brought to the attention of the Board that there had never 
been a written policy in respect to the introduction of liquor on the premises 
and that because of certain instances of its being served during the Christmas 
holidays he thought that it would be well to adopt such a policy. 

On motion duly made and secoiided it was 

VOTED: that alcoholic beverages may not be introduced or served 
within the Library. 

The Director brought to the attention of the Board the case of a member 
of the staff involved in court action as a result of an alleged attempted ex- 
tortion on the Library's premises, that the day before it had been learned that 
the individual had been involved in previous court action. He stated that the 
individual in question has ho tenure and that as a result of the information at 
hand he would request the immediate resignation of the aforesaid individual. 

The President brought to the attention of the Board the matter of the 
number of full-time personnel employed by the Library, stating that in 1951 
there were 6l8, 1952 there were 613 (althou^ there were some extra people on 
the payroll), and in 1953 there were 6U7. He stated that he had requested the 
preparation of a list of those leaving service and their replacements in 1953* 

The Director stated that tiiere are 22 unfilled vacancies, that there are 
3ii individuals holding positions which are new services, and that a detailed 
study would be ready for tiie next meeting. 

The President stated that this represented 56 human units not doing the 
same work, and that in 1951 there had been recommended by the Trustees a no-hire, 
no-fire policy, that some employees had been replaced, and that he would like a 
presentation c onceming the reason for filling certain vacancies or the reason 
for change in units of service. The Rresident stated that he had requested that 
tliere be submitted hereafter at the first meeting each month an analysis of the 
enploynent turnover of the preceding month for con^aratlve purposes, such analysis 
to be in terms of numbers and not specific poaitions. 

Mr Buxton suggested that a quarterly presentation would provide a suf- 
ficient check, with the Director to provide an explanation of variations. 

The President thereiqjon requested that the Director submit at the first 
meeting in /4>ril a report on the number of employees and replacements, if any, 
made. 



Dissolved: 



L^ Secretary 



14 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
5 February 195U 



A regular ineeting of the Trustees of the Public Library as aii Administrative 
Agency of the City of Boston was held in the Trustees Room at 3-. 2$ o'clock p.m. 

Present: Archbishop Gushing, Messrs Buxton, and McDonald, Trustees; Ilr Hilton 
F. Lord Director. ^d Librarian; to John J. Connolly, Assistant to the Directs, and 
L^ a»Se OffSer;Mr Fran^i* X. Moloney, Assist^t to the Mrector, In Charge 
of BuJSss Operations; and Miss Elizabeth B. Brockunier, Assist^t to the Director 
and Secretary of the Board, 

The President, Mr McDonald, in the chair. 

The minutes of the meeting of Januaiy 8, 19^^;, as presented vrere ^proved 
after a correction had been made therein. 

For the month of January 19^U, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, expenditures for 
services and supplies were authorized as follows: 



Personal Services 
Contractual Services 
Supplies k Materials 

Books 

Current Charges & Obligations 

Total 



$188,2U2.2U 

11,519.92 

18,868.09 

17,686.21 

U»129>01 

$2UO,6U7.72 



For the month of January 195U, following approval W the Director and in 
accordance with the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 



General Appropriations 
Personal Services 
Supplies & Materials 
Books 

Current Charges £c Obligations 
Equipment 

Total 

Trust Funds Income 



$208,671.96 

2,701.51 

17,686.21 

31.50 

10.50 

$208,671.96 

$1,222.13 



For the month of January 195U, the following report on personnel was nade 
by the Director: 



Promotions: 



Professional Library Service 



Fanny Ck)ldstein, Branch Librarian, west End Branch Library, and Curator 
of Judaica, 1 January, $6,l60. 



I 



I 






I 



I 



I 



I 



315 



Appointment s : 



Clerical and Mechanical Services 



Joseph A. Dolan, Junior Building Custodian, Buildings Department, 

18 December 1953. 
John R. Mullen, Junior Building Custodian, (enployment on an hourly- 
basis), Neponset Branch Library, 20 November 1953. 



Retirements: 



Professional Library Service 



Dorothy N. Pitman, Branch Librarian, East Boston Branch Library, 
30 January 195U. 



Resignations ; 



Professional Library Service 



Deaths: 



Gloria S. Seidenberg, Children's Librarian, Allston Branch Library, 

1 January 195U. 
Alice N. Ghisholm, Assistant, Cataloging and Classification Department, 

Division of Home Reading and Community Services, 13 January. 
Florence K. Naudziunas, Assistant, Book Stack Service, 20 January. 

Professional Library Service 

Beatrice C. Maguire, Branch Librarian, Sneritus, 2k January 195U. 

In accordance with the usual practice in the matter of signing of payrolls, 
on motion duly made and seconded, it was 

VOTED: that, suboect to the approval of the Mayor, in accordance witli 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milton E. Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Francis X. Moloney, Assistant to 
the Director, In Charge of Business Operations, or Elizabeth B. 
Brockunier, Assistant to the Director, and Secretary of the 
Board, be and hereby is authorized to sign the payrolls of the 
Library in representation of the Trustees for a period not to 
exceed four weeks from 9 March 195ii. 

Circular Letters No. 1, 2, and 3 fr<»n the Mayor's Office were read and 
ordered placed on file. 

Consideration of the appointment of the Chief Librarian of the Division 
of Home Reading and Community Services was again deferred inasmuch as the full 
Board was not present. 

Further consideration of the revision of salaries of certain officers 
of the Library was also deferred pending a meeting of the full Board. 

The Assistant to the Director, In Charge of Business Operations, reports 
on the progress of the transfer of the Jamaica Plain and Lower 1-Iills Brancla Li- 
braries that as soon as it is possible to secure the detailed plan of the site 
which is being prepared by the Street-Laying -Out Department the letter of request 
win go forward to His Honor the Mayor. 



316 



SIT 



The PresideiTb stated that the matter of the use of space in the Hyde Park 
Branch Library by the Hyde Park Historical Society had been referred to Judge Donahue, 
who was ill at the present time. The President indicated that, in the event that 
Judge Donahue should be unable to confer ;d.th the representative of the Society, he 
would be willing to be of aid in the matter. 

The President stated tliat he had received a telephone call from the City 
Councillor, William J. Foley, Jr, requesting that the Board hear a group of war 
veterans. South Boston residents, who are using a building on the Hawes School 
site i^ich the Trustees propose as the site for the new South Boston Branch Library. 
Following discussion it was agreed that arrangements be made to hear this group at 
the next meeting of the Board, namely, February 19. 

Consideration of the selection of an architect of the new South Boston Branch 
Library building was defended. 

The Director reported that as instructed at the preceding meeting the question 
of the legal status of the Phillips Brooks Branch Library had been referred to the 
Law Department. 

The President stated that 14r Friedman had suggested that a study be made of 
the actual use by the public of the special departments during the day, particularly 
the early morning period of 9 - 10 a.ra. The Director stated that such a survey 
would be made and that its results would be reported to the Board. The Director re- 
ported further that at the preceding meeting the institution of revised hours of ser- 
vice had been authorized as of Februaiy 1, but that tiiis revision would not go into 
effect until February 15 in order to provide time for sufficient public notice to the 
users of the Library. He stated that in certain instances where there is extensive 
early moming use of the branch libraries during the cold weather the morning closing 
would be delayed until later in the spring. 

The Board then took under consideration the matter of the turnover of per- 
sonnel. The President pointed out that His Honor the Mayor had requested a five 
per cent cut aai that the Library had an increase of ei^t per cent. 

The Assistant to the Director, and Chief Executive Officer, reported that there 
is in process at the present time a reduction of personnel, that since January 1 ten 
fewer individuals irere now on the rolls, but that in the face of new service demands 
it was a question of how far this could be continued. He pointed out that there had 
been added new public service units, a coat room, a book cleaning project, in 
accordance with the decisions of the Board. 

The question of whether the situation was to be faced as (1) a policy of a 
fixed number of euployees or (2) a flexible number of eii?)loyees within a fixed 
budgetary limitation was discussed. No action was tiaken. It was agreed that, as 
previously requested, a montiily report on personnel will be made which lists those 
individuals resigning and retiring with their specific replacements. 

The President stated that he had approved a trip to New York by the Keeper 
of Rare Books, for the puipose of purchasing books, at an expenditure of approximately 
$60. On motion duly made and seconded it was 

VOTED: that an eDq)enditure up to $60. by Zoltan Haraszti, Keeper 
of Rare Books, be approved, in connection with a trip to 
New York City for the puipose of purchasing books. 



I 



?0 



I 



I 



I 




The Board gave consideration to the arrangements to be entered into for 
the coming year for the bookmobile service. The President reported that there 
had been secured from the Dickson Truck Service Company in connection with last 
year's contract an option to purchase the two bookmobiles for the sum of $10,CXX)., 
said option to be exercised before February 28. He stated that under library 
ownership the advantage of library operation would be the avoidance of situations 
such as the recent interruption of bookmobile service through a strike, and that 
the alternative will be the contracting for complete service of furnishing dnver, 
maintenance, and garaging of the bookmobiles by a commercial fiim. 

The Assistant to the Director, In Charge of Business Operations, informed 
the Board that he had been assured that if present arrangements were to be con- 
tinued there would be an increase in the rate charged by the Dickson Truck Ser- 
vice Coirpany. Following discussion on motion duly made and seconded, it was 

VOTED: that negotiations be entered into with the Dickson Truck 
Service Gonpany for a contract for furnishing bookmobile 
service (two bookmobiles) for the period April 1, 195U to 
March 31, 1955 under the same general conditions as in the 
contract now in force. 

The Director reported that the Director of Administrative Services, 
Mr Charles J. Fox, had notified hija that tentative budget allowances for the 
library have been recoinnended to His Honor the Mayor by the Administrative 
Services Department as follows: 



Personnel Service 
Contractual. .Services 
Supplies k Materials 
Current Charges & Obligations 
Equipment 



$2,617,700. 
205,065. 
26l,9U5. 

8U,010. 

78,185. 



The Director stated that this represented a reduction of approximately $9,200. 
from the library estimates as submitted. The Director stated further that this 
amount did not include any provision for the refurbishing of branch libraries 
as proposed by the Trustees, but that it was hoped that this might be obtained 
later. 

The Director reported receipt of a communication from Mr Joseph F. 
0»Connell concerning the condition of the unbound back files of the Boston Post, 
The Director stated that it had been planned to maintain microfilja copies of 
Boston newspapers, that these had been obtained by gift from the Boston Globe 
and the Boston Herald , that the Library itself could not afford to microfilm a 
newspaper, at its sole expense, but that it was hoped that the Boston Post 
would agree to make a microfilm copy available to the Libraiy as a gilt^ Ha 
stated that Mr O'Connell had been informed that the Library had retained one 
unused file copy for binding purposes if a microfilm copy should not be forth- 
coming. 



Dissolved: 



\/ Secretaary 



318 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
19 February 19^h 



A regular meeting of the Trustees of the Public Library as an AdrainistratLve 
Agency of the City of Boston was held in the Trustees Room at 3:30 p.m. 

Present: Archbishop Gushing, Messrs Buxton, Donahue, Friedman, and McDonald, 
Trustees- Mr Milton E. Lord, Director, and Librarian; Mr John J. Connolly, Assistant 

^!Se Dlre^torliSd Secretary of thelSoar^. 

The President, Mr McDonald, in the chair. 

The President read a letter from His Honor the Mayor under date of February 17 
bringing to the attention of tiie Trustees the recommendations of the 5outti Boston 
N^^rho^d Rehabilitation and Conservation Committee, ^^^^^f ^\l^Sn 
ing to^be erected in South Boston be erected on a site opposite the South Boston 
Municipal Building instead of on the Hawes School site. In his communication His 
IZTl^e Kr -quested that the Trustees ^ve full consideration to the views of 
the said Coi4.ttee, stating that the Cornnittee was of the opinion ^^at the Hawes 
School site was in the center of congested traffic and a lo^cal site for commercial 
development, and that the site opposite the Municipal Building had a ^ore cental 
location and could be economically heated through use of the heating plant of the 
Municipal Building, 

Following discussion it was agreed that the Board should hear the presentation 
of the representatives of the South Boston group who, with Councillor William J. 
Folev Jr were waiting to come before the Board. It was the consensus of opinion, 
however, that while this group could present its objections to the selected site it 
had no authority to recommend another site. 

Councillor Foley and Commander John Harvey, Past Commander Michael Coyne, 
Adiutant Patrick F. Sheehan, Past Commander Joseph Walker then came before the Board. 
Th^ made a presentation concerning the usu of the Hawes School site on the basis that 
such use would deprive them of the quarters for their American Legion Post 365. The 
Board brought to the attention of the group that should the Library not use the 
property it was probably that it would be disposed of for comioercial purposes and 
that they would lose their Legion quarters in either event. 

Councillor Foley spdce briefly concerning the groups in South Boston who 
were interested in having the Library placed elsewhere on the basis of the con- 
gestion and heavy traffic around the proposed Hawes School site and its availability 
for commercial use as tax-paying property. A discussion of the action to be taken 
concerning the Hawes School site then took place. On motion duly made and seconded 

it was 

VOTED: that the Trustees hereby abandon the use of the Hawes and 
Simonds school properties as a site for the erection of a 
building to house the South Boston Branch Library. 

The group then withdrew. The meeting was then resumed. 

The Board then discussed an alternate site for the South Boston Branch Li- 
brary, namely, the Lincoln School site. On motion duly made and seconded, it was 



1 



S19 



1 



I 






1 



I 



I 



VOTED- that there be requested of His Honor the Mayor and the City 
Council approval of transfer of the Lincoln School property, 
from the School Department to the Trustees of the Public Li- 
brary of the City of Boston for use in connection with the 
erection of a branch library building. 

Messrs Friedman and Buxton were recorded as not voting. 

The minutes of the meeting of February $, 19i^U, as presented were ^proved. 

In accordance with the usual practice of signing of payrolls, on motion 
duly made and seconded, it was 

VOTED: that, subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1925 Milton E. Lord, Director, and 
Librarian, or upon his delegation J ohn J . Connolly, Assistant 
to the Director, and Chief Executive Officer, or Francis X. 
Moloney, Assistant to the Director, In Charge of Business 
Operations, or Elizabeth B. Brockunier, Assistant to the 
Director and Secretary of the Board, be and hereby is authorized 
to sign the payrolls of the Library in representation of the 
Trustees for a period not to exceed four weeks from 22 February 

The Board then turned to the consideration of the ^pointment of Chief 
Librarian of tlie Division of Home Reading and Coraraunity Services. Following 
discussion, on motion duly made and seconded, it was 

VOTED: that John M. Carroll be and hereby is appointed Chief Li- 
brarian of the Division of Home Reading and Community Services 
at a salaiy of $8,060. per annum, ($l5U.la per week), effective 
2U February 195U. 

with Archbishop Cushing, Judge Donahue, and Mr McDonald recorded as voting "yes" 
and Mr Buxton and Mr Friedman recorded as voting "no|». 

The question of the revision of salaries of certain officers of tne Li- 
brary was then raised. The Board then went into executive session, following 
which the meeting was resumed. 

The Assistant to the Director, In Charge of Business Operations, reported 
in the matter of the transfer of the Jamaica Plain and Lower Mills Branch Li- 
braries that the question had arisen as to the amount of land surrounding the 
buildings the Trustees wish to acquire. The President stated that he had examined 
the Plans and concurred with the tentative proposal as submitted by the Assistant 
to i^e Director, In Charge of Business Operations, that the Trustees accept the 
division of the riglit of way on Sedgwick Street to one side of the Jamaica Plain 
Branch Library building and the land to a distance of 20 feet on t^e other side 
of the building, and that they further accept both lots of land winch presently 
coirprise the Lower Mills site. 

The President asked for a report on the use of space by the Hyde Park 
Historical Association at the Hyde Park Branch Library. Judge Donahue stated 
that he had no report to make in the matter. Following discussion the President 
requested the Director to prepare a draft of a letter for presentation to the 
Hyde Park Historical Association, and that he consult the Law Department of th# 
City of Boston in the matter. 



320 



The Assistant to the Director, In Charge of Business Operations, reported 
on the legal status of the Phillips Brooks Branch Library, stating that the Corpora- 
tion Counsel had advised informally that the Trustees either buy the property or^ 
abandon it inasmuch as in his opinion the Trustees do not have a good case for dis- 
placing the Blue Hills Evangelical Society as Trustee. Following discussion it was 
arreed that the President shouOd approach the Attorney General and also the Corpora- 
tion Counsel with a view to the removal of the Blue Hill Evangelical Society as 
Trustee. It was further suggested that the Assistant to the Director, In Charge of 
Business Operations, bring to the attention of the Corporation Counsel the sense of 
the Board in the matter. 

The Director announced the retirement of Dorothy Nourse Pitanan, Branch Li- 
brarian, East Boston Branch Library, effective January 31, under the provisions of 
Section 10 of the Retirement Act. On motion duly made and seconded, it was 

VOTED: that, effective 1 February 19$U, Dorothy N. Pitman be ^pointed 
Branch Librarian, Emeritus. 

The Director reported further concerning the procedure to be followed in con- 
nection >dth the operation of booloaobiles, stating that operation for the current 
year had been authorized at the preceding meeting on a basis similar to that of the 
past year. He stated that the problem at hand was to make possible the securing of 
canpetitive bidding for bookiaobile operation in the succeeding year. He brought to 
the attention of the Board that a period of approximately nine months was required 
for the furnishing of the bookmobile bodies to exact specifications. He tnerefore 
suggested that steps be taken at once to secure conpetitive bids for the provision 
of a bookmobile service with new bookmobiles, drivers, and maintenance. Archbishop 
Cushing made the suggestion that certain people in the area, notably the book pub- 
lishers, might be approached to finance the bookmobiles, and oi'f ered to write tiiem 
in the matter. The Assistant to the Director, in Charge of Business Operations stated 
that the terms had been submitted by the Dickson Truck Service Company and formal 
authorization for entering into contract for the current year beginning April 1 was 
required. He reported further that Mr Dickson had stated that he would agree to an 
option in the contract for purchase of the bookmobiles only at the same prig e as m 
tlie contract for the preceding year, namely, $10,000. On motion duly made and seconded, 

VOTED: that there be awarded without public advertising to the Dickson 

Truck Service Company, Inc., 26 Reading Street, Roxbuiy, Massachu- 
setts, the contract for providing Bookmobile Service, using two 
Bookmobiles built to specifications provided by the Library for 
the period April 1, 195U through March 31, 1?^^, at the rate per 
Bookmobile, of two hundred and fifty-three dollars ($253.00) per 
week (Monday throu^ Friday), plus three dollars and sixteen cents 
($3.16) for each hour beyond forty (UO) hours in any one week 
(Monday throu^ Friday), and for all hours worked on Saturday at 
the rate of one dollar awi twenty cents ($1.20) per hour for the 
first four (U) hours and three dollars and sixteen cents ($3.16) 
per hour for all hours worked thereafter. 

The Director brought to the attention of the Board that the Mayor's Committee 
on City Finance was at present engaged in making an examination of the Library's 
operations in connection with the report it is to render to His Honor the Mayor, 



II 




1 



I 






I 



i 



I 



The Assistarrt to the Director, In Charge of Business Operations, brought 
to the att^nti^ of the Board two bills i*ioh were now before the legislature, 
^y So^e Ho. 1109 aiui 2025, providing for state aid for the Boston Publix: 
S^S. ^^t^^ that the chknnaa of tixe Connnittee on State administration, 
SinSe Michael J. McCarthy, had indicated that he would recommend the appoint- 
ment of a recess compassion to study tlie library aid problem in general. The 
Resident stated that he had written to the appropriate representatives in the 
SgisllturrcalliJig to their attention the Library- s interest in state aid. 

The Director brou#»t to the attention of the Board an order ^ rojj t»;V 
Citv Council and a letter from Councillor Gabriel Piemonte concerning the new 
s^edSrS h^s ii the branch libraries in which the evenii>g =1°=^;^ "^ P^°- 
ZZ^ ?he Director stated that he would report on ^^^ °^^,^!^ *^^. 
Honor the Mayor, stating the facts leading to the evening closing for his trans 
mittal to the City Council. 



Dissolved: 



Uu£ /o^4rt4*v*«^-*u 

[# Secretary 



Minutes of the Meeting 
Administrative Agency 



In Board of Trustees 
5 March JS^h 



A regular meeting of tiie Trustees of the Public Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees Room at 3:30 p.m. 

Present: Archbishop Cushing, Messrs Friedman, and McDonald, Trustees j 
Mr Miltonl! Lord, Director, and Librarian^ Mr John J. Connolly, Assistant to the 
Dii^ct^ aAd Chief Executive Officer; Mr Francis X. Moloney, Assistant to the 
Di^c^: S Change Tf Business Operakons; and Miss EUzabeth B. Brockunier, 
Assistant to the Director, and Secretary of the Board. 

The President, Mr McDonald, in the chair. 

The minutes of the meeting of 19 February as presented were approved 
after a certain correction had "oeen made therein. 

For the month of February 15ft,, following approval^ the ^i^^^^. J"^^^ 
in accordance with the authority delegated to him by the Trustees, expenditures 
for services and suppUes were authorized as follows: 



Fran City Appropriation 

Personal Services 
Contractual Services 
Supplies k Idaterials 

Books 

Current Charges & Obligations 

Equipment 

Total 
Fropi Trust Funds 

Contractual Services 

Books 

Equipment 

Total 



$207,380.10 

11,220.16 

8,089.83 

19,991.51 

1,U51.98 

khl.99 

$2l;8,5^*57 



$53,065.28 

1,U88.0U 

X6.719.00 

$71,272.32 




For the month of February 19^U, foUowing approval by the Director and in 
accordance with the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 



General Appropriations 
Personal Services 
Supplies & Materials 
Books 

Current Charges & Obligations 
Equipment - 

Total 

Trust Funds Income 



$207,380.10 
11,572.^8 

19,991.51 
27.00 

191>75 
$2Ul,U07.00 

$i,ua8.oU 



I 



o Z^"^'' 



I 



For the month of Februaiy 195U, the following report on personnel was made 
by the Director: 



Promotions 



Professional Library Service 






John M. GarroU, Chief Librarian, Division of Home Reading and Community 
Services, 2U February. 



Resignations 



Sub-Professional Library Service 



Nancy C. Kieman, Assistant, Mattapan Branch Library, 2 February. 
Mary Ann Gelsomini, Assistant, Cataloging and Classification Dept., 

Division of Reference and Research, 17 February. 
Katherine M. Murphy, Assistant, Business Office, 17 February. 

In accordance with the usual practice in the matter of signing of payrolls, 
on motion duly made and seconded, it was 

VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milton E. Lord, Director, and Librarian, or 
upon his delegation John J • Connolly, Assistant to the Director, 
and Chief Executive Officer, or Francis X. Moloney, Assistant 
to the Director, In Charge of Business Operations, or Elizabeth B. 
Brockunier, Assistant to the Director and Secretary of the Board, 
be and hereby is authorized to sign the payrolls of the Library 
in representation of the Trustees for a period not to exceed 
four weeks from 8 March 195U* 

The Assistant to the Director, In Charge of Business Operations stated, in 
connection with the proposed transfer of the Jamaica Plain and Lower Mills Branch 
Libraries from the Public Building to the Library Department, that the areas to be 
included in the lots having now been agreed upon, action ^ould be taken by the 
Board to formally request their transfer of His Honor the Mayor, On motion duly 
made and seconded, it was 



I 



I 



I 



I 



VOTED: 



and 

VOTED: 



that the President be and he herel:^ is authorized to request 
of His Honor the Mayor approval of the transfer of a portion 
of the Curtis Hall lot as shown on a Plan marked "South Street 
Sedgwick Street, Dated February 23, 195U' by James W. Hal^, 
Chief Engineer, Street Laying-Out Department, City of Boston, 
from the Public Buildings Department of the City to the Trustees 
of the Library for library purposes. 

that the President be and he hereby is authorized to request 
of His Honor the Mayor s^proval of the transfer of Parcel A and 
Parcel B on a Plan marked 'Richmond Street Washington Street, 
Dated February 19, 195U' by James W. Haley, Chief Engineer, 
Street Laying-Out Department, City of Boston, from the Public 
Buildings Department of the City to the Trustees of the Library 
for library purposes • 

The Director reported that the Law Department had agreed to look into the 
matter of securing the acquiescence of the Hyde Park Historical Society in re- 
leasing the quarters occupied by the Society in the Hyde Park Branch Library. 

The President reported that he had replied to tOie communication submitted 
at the last meeting from His Honor the Mayor relative to the site for the South 
Boston Branch Library. 

Consideration of the choice of an architect for the South Boston Branch 
Library was again deferred. 

The Director brought to the attention of the Board a corainunication re- 
ceived from the Jiinior Red Cross, Boston Metropolitan Chapter, in appreciation 
of the exhibit of Junior Red Cross International Art held in the Library and for 
the cooperation of the Library and its staff in this project. 

There was presented to the Board an Order fron the City Council under 
date of February 15, 195U, to His Honor the Mayor requesting that the Trustees 
establish a branch library in the Savin Hill section of Dorchester. The Assistant 
to the Director, In Charge of Business Operations, reported that he had been in- 
formed that there are only about 2,U00 people in the aforesaid area. The Iti.rector 
also brought to the attention of the Board the request in a letter from Mrs Robert 
M. Hutchinson under date of Februaiy 5, 195U, that the Trustees place a branch 
library in the Savin Hill area. It was pointed out that at the present time this 
area is served by the bookmobile. The Director was requested to reply to His 
Honor the Mayor that at the present time the Trustees are not in possession of 
funds to accede to this request. 

The Director brought to the attention of the Board an Order of the City 
Council under date of February 15, 19514, to His Honor the Mayor requesting that 
the Trustees consult with the South Boston Area Rehabilitation Coafninittee con- 
cerning the location for the proposed South Boston Branch Library. The President 
stated that his aboveHnentioned letter to His Honor the Mayor provided an answer 
to the Order. 

The Director brou^ to the attention of the Board the matter of the 
award of four scholarships of $100 each to members of the full-time library staff 
who wish to attend library schools. He stated that it had been a practice of the 
Board to grant such scholarships annually. The Board approved the granting of 
awards for the year 195U-1955 in accordance with the usual requirements. 




The Director stated that during recent years the Trustees had made five 
grants of $100 each to members of the Professional Library Service toward the ex- 
pense of attendance at the Annual Conference of the national professional Ubraiy 
association, the American Library Association. He stated that the funds were 
provided from City Appropriations. The Board approved the granting of awards for 
the year 19^U-19^5. 

The Director brought to the attention of the Board that the recent prcootion 
of Mr John M. Carroll to the position of Chief Librarian of the Division of Home 
Reading areJ Community Services had left a vacancy in the position of Supervisor of 
Reference and Research Services. The possibility of leaving the vacancy unfilled was 
suggested. The Director reported that he would examine the situation. 

The Director reported that on March 3 he, together with the Assistant to the 
Director, and Chief Executive Officer, and the Assistant to the Director, In Charge 
of Business Operations, had appeared before the Committee on Appropriations of the 
City Council in connection with the budget allowances for 19>U. He stated that the 
Comndttee had requested that it be furnished further data concerning the trust fund 
resources of the Library ai^ their budgetary allocation and use, and that a further 
hearing by the Committee was to be accorded the Library Department. 

The Director reported receipt of the recommendations for the Capital Budget 
for the City of Boston as approved by the City FLanning Board, in which is included 
a program for the Library for the period 195i;-195i9. He stated that it incorporated 
branch library buildings for South Boston (already allocated), Roslindale, Allston, 
Orient Heights, coirpletion of the new roof for the Central Library, certain major 
repairs to utilities in the Central Libraiy, such as relighting and rewiring, renova- 
tion of the heating system, relocation of main sanitary pipes, replacement and ex- 
tension of the ventilating gystem, and also for the reconstruction of the Blagden 
Street sidewalk. ^^% 



Dissolved; 



"0 



Secretary 



Minutes of the Meeting 
Administrative Agency 



In Board of Trustees 
19 March 195U 



A regular rreeting of the Trustees of the Public Library as an Administrative 
Agency of the City of Boston was held in the Trustees Room at 3:30 p.m. 

Present: Messrs Buxton, Donahue, Friedman, and McDonald, Trustees. 

The President, Mr McDonald, in the chair. 

•nie rrdnutes of the meeting of $ March as presents! were approved. 

In accordance with the usual practice in the matter of signing of payrolls, 
on notion duly made and seconded, it was 

VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milton E. Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
aixi Chief Executive Officer, be and hereby is authorized to sign 
the payrolls of the Library in representation of the Trustees for 
a i)eriod not to exceed four weeks from 22 March 19$U« 



I 



32 






I 






I 



I 



I 



I 



The matter of the filling of the vacancy in the position of Supervisor 
of Reference and Research Services was considered. The Assistant to the Director, 
^ ffi^cutive Officer brought to the attention of the Board that there were 
Hiumb^r of^romotional appointments to come before the Board for action in Apnl. 

Judge Donahue moved that no vacancies be mied until the April meeting 
of the Trustees and that no vacancies be filled at any tijne without the approval 
of the Board. 

Following discussion of the first of the two motions made by Judge 
Donahue, it was unanimously 

VOTED: that no full-time vacancies in the staff be filled until 
the April meeting of the Board of Trustees. 

The Board then considered the second motion offered by Judge Donahue and 
it was then 

VOTED: that no vacancies in the full-time staff be filled at any 
time without the ^proval of the Board of Trustees, 

with Judge Donahue, Mr Friedman, and the President recorded as voting for and 
Mr Buxton as voting against the motion. 

The Assistant to the Director, and Chief Executive Officer reported that 
the Director, tiie Assistant to the Director, In Charge of Business Operations, and 
he had appeared twice before the Committee on Appropriations of ^^^^5;^^ ^^^^^^^ 
to answS questions on the Liorary budget estimates for 19^U, and that the "meetings 
had on the whole been satisfactory. He stated that inquiry had been made as to the 
cost of operation of the Division of Reference and Research Services and that the 
desii^d data was in process of preparation. He stated that a question had also 
been raised as to whether the fine rate should not be increased and that this was 
under study. 

The Assistant to the Director, In Charge of Business Operations, reported 
tiiat no further action in the matter of the transfer of the Jamaica Plain and 
Lower Mills Branch Libraries to the Library had taken place, stating that the 
Law Department was awaiting receipt of communication from His Honor the Mayor 
before preparing the data for submission to the City Council. 

The Assistant to the Director, In Charge of Business Operations, reported 
that at the request of Mr William H. Kerr, of the Law Department, the Director had 
prepared a letter concerning the general situation relative to the use of space 
by the Hyde Park Historical Association at the Hyde Park Brancii Li^ary- "f 
stated that no report had been received from Mr Kerr subsequent to this letter. 
Mr Friedman suggested that there might be some legal difficulties presented by 
restrictions in connection with giXts received by the Society and suggested that 
Mr Kerr confer directly with Mr Richard E. Chapman and draw up the necess^ 
papers to effect the release by the Society of its use of quarters in the branch 
library building. 

The President reported that there had been no further developments in 
the matter of the Lincoln School site for the South Boston Branch Libraiy. 

Consideration of the selection of an architect for the new South Boston 
Branch Library was deferred. 



^26 




The Assistant to the Director, In Charge of Business Operations, reported 
that Mr miUam H. Kerr, of the Law Department, had advised the Board to authorize 
the Director and a representative of the Law Department to confer vith officers 
of the Blue Hill Evangelical Society with a view to arriving at a satisfactory 
solution of the legal status of the Phillips Brooks Branch Library. 

Judge Donahue pointed out that authorization had already been voted by the 
Board that the /jssistant to the Director, In Charge of Business Operations, approach 
the Attorney General directly with the view to having the Trustees of the Blue Hill 
Evangelical Society removed, to be replaced by the Trustees of the Public Library • 
The Assistant to the Director, In Charge of Business Operations, stated that he would 
take up the matter with the Attorney General. 

The Assistant to the Director, and Chief Executive Officer, presented a study 
of the hourly use of the Library over a period of one week. He pointed out that the 
hourly statistics for the public present in the special departments did not reflect 
a true picture of the flow of traffic inasmuch as the same individuals would appear in 
the hourly count every time until they left a department* He stated that the true 
count of users of the Libraiy was that of the magic carpet count at the front door, 
and that tiiis had averaged i;,UOO persons a day. The President pointed out that the 
Sunday use on an hourly basis was the heaviest of the week. The Board was informed 
that the count was bo be continued for an additional three week period to obtain a 
more coirprehensive analysis of actual users. 

The Assistant to the Director, In Charge of Business Operations, reported 
that following public advertising for bids at 12 noon on March 9, there had been 
publicly opened and read proposals for the transportation of books and other materials 
between the Central Library and the branch libraries as follows: 



I 



I 



O 
CM 



E. T. Stretton 
Transportation 
Coripany 

Rate per truck for two 

(2) trucks for a UO hour $135.00 

week (Monday through Friday) 

Rate per hour per truck 

for all hours trucks are $ 2 .60 

used beyond eight (8) 

hours in any working day 



G. M. Transfer Inc. 



$135.00 



$ 2*60 



Dickson Truck 

Service Conpany 
Incoiporated 

$11^2.00 



$ 3.35 



I 



I 



Rate per hour per truck 
for a third or more addi- 
tional trucks during the 
eight (8) hours in any 
working day 



$ 3.36 
No minimum 



$ 3.38 
8 hrs. minimum 



$ 3.50 
no minimum 



Rate per hour per truck 

for a third or more addi- $ 2 .60 

tional trucks beyond ei^t 

(8) hours in any working day 



$ 2.60 



$• 2.60 



Following discussion of the bids, on motion duly made and secox^ed, it was 



i 



I 



VOTED: that there be awarded to the E. T. Stretton, Transportation, 
95 Fulkerson Street, Cambridge, Massachusetts, the lowest 
qualified bidder in the public bidding, the contract for the 
transportation of books and other materials between the Central 
Library and the branch libraries for the period April 1, 1^5ii 
-ttirou^ March 31, 1955, at the rate of one hundred thirty-five 
dollars ($135.00) per truck for two (2) trucks, plus two 
dollars and sixty cents ($2.60) per hour per truck for all 
hours trucks are used beyond ei^t (8) hours in any working day, 
and for a third (3rd) or more additional trucks as required at 
the rate of three dollars and thirty-eight ($3.38) per hour per 
truck, and at the rate of two dollars and sixty cents ($2.6o) 
for use of such third or more trucks beyond eight (8) hours in 
any working day. 

The Assistant to the Director, In Charge of Business Operations reported 
that although the Board had at an earlier meeting taken action to authorize 
awarding of the contract for bookmobile service for the coming year the option 
terms to be included in said contract had not been approved. 

The President reported that he had discussed the terms of the proposed 
contract with the successful bidder, the Dickson Truck Service Conpany, and that 
in view of the fact that tids conqpany, being the high bidder, was not to receive 
the transportation contract for the coming year, it was unwilling to reduce the 
purchase option terms from $9,000 as requested. The President stated that the 
Dickson Con^jany had further stated that the option should include the requirement 
of notification of intention to exercise said option by December 31. 

The Assistant to the Director, In Charge of Business Operations stated 
that as a result of the discussion of bookmobile contracts at the earlier meeting 
of the Board it had been the consensus of opinion that bids on provision of new 
bookmobiles should be sou^t in order to obtain a conparison basis for checking 
the prices subnitted by the Dickson Truck Service Corqpany. Following discussion 
it was agreed that the President and the Assistant to the Director, In Charge of 
Business Operations should be authorized to conclude the terms of the contract 
for bookmobile service. 

The Assistant to the Director, In Charge of Business Operations reported 
that as a result of public advertising on March 10, 195U there had been publicly 
opened and read bids for cleaning windows in the Central Library and 32 branch 
libraries under specific unit groups, namely. Group I and Group H, as follows; 



Group I 

Bay State Cleaning Ccaipany $U, 831.20 
16 Harrison Avenue 
Boston, Massachusetts 

American Cleaning Conpany, Inc. 5,U27.00 
1^8 Brookline Street 
Cambridge, Massachusetts 



Careful Cleaning Company 
18U Boylston Street 
Boston, Massachusetts 



5,616.00 



Group II 
$2,U3l4.50 

2,5U7.00 

1,539.00 



On motion duly made and seconded, it was 



328 



VOTED: 



VOTED: that there be awarded to the BaQT State Gleaidng Conpany, 

16 Harrison Avenue, Boston, Massachusetts, the lowest qualxfied 
bidder in the public bidding, the contract for the cleaning of 
certain windows during the period April 1, 195U through March 31, 
1955 in the Central Library building and in nineteen branch li- 
braries designated under Group I in the contract proposal in the 
total amount of four thousand eight hundred and thirty-one dollars 
and twenty cents {$U>831.20)« 

that there be awarded to the Careful Cleaning Company, 18U Boylston 
Street, Boston, Massachusetts, the lowest qualified bidder in the 
DubUc bidding, the contract for the cleaning of certain windows 
during the period April 1, 195U througxi March 31, 1955 in thirteen 
branch library buildings designated under Group II in the contract 
proposal in the total amount of one thousand five hundred and 
thirty-nine dollars ($1,539.00). 

The Assistant to the Director, In Charge of Business Operations reported that 
the contract for inspection service for the ccmbination watchman-recording and fire 
alarm system in the Central Library building was expiring and that a new contract 
should be written forthaperiodApril 1, 195U, throu^ March 31, 1955. He stated that 
it was a General Alarm Corporation installation. He stated that there was an in- 
crease of about 10 per cent in the rates for taxes. On motion duly made and seconded, 

it was 

VOTED: that there be entered into with the General Alarm Corporation, 
89 Broad Street, Boston, a service agreement for the period 
April 1, 195U through March 31, 1955 for furnishing of inspection 
service for the combination watchman-recording and fire alarm 
system in the Central Library building, the total fee for such 
service not to exceed one thousand one hundred ninety-nine dollars 

($1,199.). 

The Assistant to the Director, In Charge of Business Operations reported that 
a new contract should be entered into for rental of storage space for books and other 
library material with the New England Deposit Liorary. Following discussion, particular- 
ly the possibility of storing materials in unused space in certain of the branch li- 
brary buildings, on motion duly made and seconded, it was 

VOTED: that there be entered into with the New England Deposit Library, 
135 Western Avenue, Allston, an agreement for the rental during 
the period April 1, 195U through March 31, 1955 of storage space 
therein for books and other library materials belonging to the 
Boston Public Library, in accordance with the rates for storage 
space formally adopted by the governing board of said New England 
Deposit Library, 

The Assistant to the Director, In Charge of Business Operations stated 
that a new contract should be written with the International Business Machines 
Corporation for preparation of classified reports from punched record cards in 
connection with expenditures for books and other library materials. On moUon 
duly made and seconded, it 




/ o^'i 



i 



I 



o 



I 



I 



I 



I 



VOTED: that there be entered into with the International Business 

Macliines Corporation, 590 14adison Avenue, New York, a service 
agreement for the period April 1, 195U torougli March 31, 1955 
for the preparation of classified reports from punched record 
cards in connection with the expenditures for books and other 
library material, the total fee thus charged to be subject to 
terms, agreements, and conditions set forth in said agreement. 

The Assistant to the Director, In Charge of Business Operations, reported 
that a new contract should be entered into for the purchase of Keysort Book Loan 
^s f^u^e with the charging machine installations in ^l^^'^^On'^^ Tly 
branch libraries. He stated that this was a proprietary article. On motion duly 
made and seconded, it was 

VOTED- that there be entered into without public advertising with 
The McBee Con?)any, 367 Boylston Street, Boston, a contract 
for the purchase of Keysort Book Loan Cards in the amount of 
two thousand five hundred ninety-six dollars and twelve cents 
($2,596.12). 

The Assistant to the Director, In Charge of Business Operations, reported 
that a new contract should be entered into for rental of the book charging equip- 
^nt L the Cent^ Libraiy and branch libraries. The possibility of purchasing 
^af aSresaid'equipment ^2 raised. It was pointed out ^^f^^^^^^^^^^^^^^^ 
for its purchase in the budget but that consideration could be g^ven to this another 
y^ar. It was stated that the present rental contract includes repairs and general 
Seeing. The President pointed out liiat if the equipment should be purchased it 
woSS n^ be possible to obtain newer equipi«.nt as it is developed. On motion duly 
made and seconded, it was 



VOTED: 



that there be awarded without public advertising to the 
Recordak Corporation, UUi Madison Avenue, New York City, a 
contract for the rental of book charging equipment for the 
period April 1, 195U through March 31, 1955, at rates per 
month as follows: 



Recordak Junior 14icrofilmer Model JC or JCX 
Recordak Reader Model P-IOR or P-IX)- 31-H 
Recordak Reader Model P-10 or PD 
Recordak Voltage Regulator 
Recordak Constant Focus Head 
Recordak Reader Model P-UO 



$0L7.5O 
7.50 
5.00 
5.00 

2.50 

8.50 



Consideration of the award of contract for architectural services was 
deferred until another meeting. 

The President brought to the attention of the Board the matter of the 
rental of storage space in the vaults of the Merchants NaUonal Bank for housing 
rare book items as a measure of protection against possible war damage. 

The Assistant to the Director, an6 Chief Executive Officer stated that 
there was in effect a contract with the Merchants National Bank for an annual 
rental at a charge of $U,500 for the aforesaid space which was paid from the 
City's civil defense ^propriation by the City of Boston, Department of Civil 
Defense. It was the consensus of the Board that tto City of Boston, Department 
of Civil Defense be requested to aiscontinue this arrangement, and on moti<»i 
duly made and seconded, it was 



30 



VOTED: that the City of Boston, Departoent of Givil Defense be and 

hereby is requested to discontinue the provision of funds for 
the rental of storage space in the vaults of the Merchants 
National Bank, 28 State Street, Boston, for the purpose of 
storage of rare books and other library items belonging to 
the public library. 

The President brou^t to the attention of the Board the matter of the ex- 
i^enditure of book SpropriSion funds of one year for the purchase of books ordered 
?^ ti^^recedi^y^. Following discussion of the book purchasing Practxce the 
B^arTinstructed that henceforth any order for the purchase of a book not fiUed 
within the calendar year shouldbe cancelled. 



Dissolved: 



fj Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of 'trustees 
2 April 19^'U 



A regular meeting of the Trustees of the PubUc Library as an Administrative 
Agency of the City of Boston was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Archbishop Gushing, and Messrs Friedman and McDonald, Trustees. 

'i"he President, Mr McDonald, in the chair. 

The minutes of the meeting of March 19 as presented were approved. 

For the month of March 19^U, following ^proval by the Director and in accor- 
dance with the authority delegated to ham by the Trustees, expenditures for services 
and supplies were authorized as follows: 



Frcan City Appropriation 



Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 

Total 

From Trust Funds 

Contractual Services 

Supplies and Materials 

Books 

Current Charges & Obligations 

Total 



$2^8,01U.35 
12,1048.55 

7,237.5U 

la, 010.26 

1,U02.12 

220.31 

$320,333.U6 



$ 668.76 

19.35 

3,U07.59 

16^.92 

$U,261.62 



For the month of March 195U, followjjig approval by the Director and in 
accordance with the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 



I 



I 



I 



I 



CO 

O 

UJ 



I 



I 



From City Appropriation 

Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & Obligations 

Equijanent 

Total 

From Trust Funds, 

Contractual Services 
Supplies and Materials 

Books 

Current Charges & Obligations 

Total 



$2$8,01l4.35 

3,5^88.86 

7,5U7.20 

Ul,010.26 

70.90 

21.82 

$310,253.39 



$U,629.71 

19.35 

3,li07.59 

165.92 

$8,222.57 



' For the month of March 195U, the following report on personnel was made 
by the Director: 



Retirements: 



Clerical and Mechanical Services 



John L McNally. Electrician's Helper, Buildings Department, 30 March. 
jSS a! ^lS^,lenior Buildii.g Custodian, East Boston Branch labrary, 

l6 March. 



Resi^ations; 



Professional Library Service 



Deaths: 



Barbara C . Elam, Assistant, South End Branch Library, 2 March. 
^T D^an, Assistant, Div. of Home Reading and Community Services, 

22 J4aroh. 

Sub-Professional Library Service 
Mary A. LaFollette, Assistant, South End Branch Library, 12 March. 

Professional Library Serrio. 
Evelyn G. Green, Adults Librarian, City Point Branch Library, 11 March, 

T«.porary Designations : ^^,^^^,,^ ^^.^^ s^^^e 

Helen G. Pi^jpaa, Asslstant-in-Charge, Information Office, 2U February. 
K L. De^son, Assist«it-in-Charge, Norlii End Branch Library, 
29 March. 

Changes in Rem uneration ; 

° Professional Library Service 

Schedules as presented at meeting 



32 



ass 



Sub»PrQf essional Library Service 



Schedules as presented at meeting 

In connection witti the authorization for the signing of payroUs the Director 
Dointed out that the schedule for the preparation and processing of weekly payrolls 
^thifa Svrday week is an extremely tight sch^ule, and that if authorizatxon as 
^proved at the'receding meeting is to be limited to the Director or ^^ Assistant 
S the Director and Chief Executive Officer, there might be occasions in the unavail- 
ability of either the Director of Chief Executive Officer, idien the payrolls would 
have -to be sent to a Trustee for signature, that the pressures of the time schedules 
were caused not in the Library, but W the necessity of meeting the processing sched- 
Ses orboth^he Civil ServiS Comndssion ax^ the City Auditor, both of wl^ch have to 
aoDrove the payrolls also before they can be processed for payment. The President 
digested that the matter of any change in the authorization be deferred until the 
next meeting. On motion duly made and seconded, it was 

VOTED- that, subject to the ^proval of the Mayor in accordance with the 
provisions of section 22 of chapter 3 of the Revised Ordinances 
of 1925 Milton E. Lord, Director, and Librarian, or upon his 
delegation John J. Connolly, Assistant to the Director, and Chief 
Executive Officer, be and hereby is authorized to sign the pay- 
rolls of the Library in representation of the Trustees for a 
period not to exceed four weeks from 5 April 195U« 

The Director reported on the count of personnel as of i^ril 1, 195U, giving 
the cougar ative figtires as follows: 



As of January 1, 19A 
As of April 1, 19$l4 



6U7 
626 



The Director raised a question as to the interpretation of the votes taken 
at the preceding meeting that no vacancies were to be filled except upon approval 
of the Board. He pointed out that some time before the action taken at the preceding 
meeting there had been announced to the members of the Ubrary staff that certain 
titular prcoiotional appointments were to be made, for i^ich appUcations had been 
requested and received, and that the interviews of the several candidates were about 
to take place. The Director stated that none of the promotional appointments en- 
tailed additions to the total number of individuals in the en^^loy of the Library but 
only promotion within the existing number of enqployees. He stressed the desirability 
both from operation and morale of this promotional recogniUon within the existing 
personnel. On motion duly made and seconded, it was 

VOTED: that the Director be and hereby is authorized to initiate pro- 
cedures for the filling of the foUowing titular positions for 
which recommendations for appointment of individuals are to be 
submitted in the usual process to the Board: 



I 



I 



1 Chief of Department 

2 Branch Librarians 



Central Charging Records 

Brighton Branch Library 
East Boston Branch Library 



1 Business Branch Librarian 
3 Young Adults Librarians 
1 Young Adults Assistant 
U Childrens Librarians 
1 Book Selection Librarian 



1 Reference Assistant 

1 Senior Building Custodian 

1 Senior Building Custodian 



Kirstein Business Branch 
Branch Libraries 
Branch Libraries 
Branch Libraries 

Book Selection Department, Division 
of Home Reading and Community Services 

Science and Technology Department 

Central Library (3:00 - 12:00 p.m.) 

Central Library (12:00 - 8:00 a.m.) 



o 



I 



I 



I 



I 



1 Senior Building Custodian Charlestoan Branch Library 

1 Senior Building Custodian Egleston Square Branch Library 

The Director reported furtiier that there were certain vacancies in the 
Mechanical Service, non-promotional, lAiich for minimum coverage of the Library 
nWd seem necessary to fill. He stated that through retirement or resigna- 
tU Sere^ need fo^ a Senior Building Custodian for the East Boston Branch 
LiSanr! a Junior Building Custodian, Central Library, and an levator Operator, 
Central Library. On moUon duly made and seconded, it was 

VOTED: that the Director be and hereby is authorized to initiate 
procedures for the filling of the foUowing positions for 
which recommendations for ^pointment are to be submitted 
in the usual process to the Board 

Senior Building Custodian 

Junior Building Custodian 

Elevator Operator 

The Assistant to the Director, In Charge of Business Operations, reported 
in the matter of the transfer of the Jamaica Plain Branch Ubrary and Lower Mills 
Branch Library to the Trustees that the transfers are apparenUy in process and 
tSHhe Lo^ MiUs Branch Library transfer is expected to be acted m>on by the 
City Council on the following Monday. 

The Director reported in the matter of the use of space by the Hyde Park 
Historical Association in tiie Hyde Park Branch Library building that the Law De- 
partment had indicated that because of the pressure of current business it had 
^Hnable to act in the matter but that it would expect to have a report within 
the next two weeks* 

The President reported in the matter of the site for the South Boston 
Branch Ubrary that the request for the transfer of the Lincoln School site is 
before the School Committee. 




3 35 



Consideration of tiie selection of an ardrdtect for the new South Boston 
Branch Library Has again deferred. 

The Director reported that the /issistant to the Director, In Charge of 
Business Operations was momentarily awaiting word that a member of the Attorney 
General's Office had been assigned to confer with him in the matter of the legal 
status of the Phillips Brooks Branch Library, 

Circular Letters No. U, 5, 6 and 7 from the Mayor «s Office were read and 
ordered placed on file. 

The Director reported that the City Council had on 29 March passed the appro- 
priations bill for the current fiscal year, and that the Library's appropriations 
had been reduced by the amount of approximately $l4l,000. He stated that there would 
be a more detailed report in the matter as soon as official notification of the final 
appropriation allowances had been received by the Library. 

The President reported, in the matter of the award of the contract for the 
purchase of films and spools for use with photographic book charging equipment, that 
these were proprietary materials, and that the proposal was in his opinion in order. 
On motion duly made and seconded, it was 

that there be awarded without public advertising to the Recordak 
Corporation, kkh Madison Avenue, New York City, a contract for the 
purchase of filjns and spools for the period April 1, 19!?li tlirough 
March 31, 1955, at prices per unit as follows: 



I 



I 



John M. Kennedy and Coirqpany 
127 VJest Brookline Street 
Boston, Massachusetts 

R. & F. Painting Company 
51-55 Colonial Avenue 
Dorchester, Massachusetts 

Kabot Painting Gorpany 
89 BoToad Street 
Boston, Massachusetts 

E. J. Noel & Sons, Inc. 
12 Union Park Street 
Boston, Massachusetts 



$5,218.00 



5,800.00 



5,858.00 



9,932.00 



o 



VOTED: 



Roll of 200-foot Fine Grain Recordak 

Panchromatic Safety Film 

16 mm. 100-foot Receiving Spool 



$6.ii0 
.30 



The Assistant to the Director, In Charge of Business Operations stated that as 
a result of putlic advertising on Monday, March 29 there had been publicly opened and 
read proposals for certain painting and painters wrk at the Kirstein Business Branch 
Library as follows: 



I 



I 



R. Van Put ten & Sons 
735 Hyde Park Aven\ie 
RosHndale, Massachusetts 

Cahn Painting Company 
36 Norfolk Avenue 
Roxbury, Massachusetts 

H, Piken and Coirqpany 
20 Pemberton Square 
Boston, Massachusetts 

T. Mickle and Sons 
H Ashford Terrace 
Allston, Massachusetts 

Nicholas Bello 
91 Florida Street 
Dorchester, Massachusetts 



$3,1460.00 



U,200.U0 



U,250.00 



U,i4i^o.oo 



5,oUo.oo 



I 



I 



A question was raised by the President and by Mr Friedman as to the pro- 
cedure for approval of contract specifications by the unit affected. The -assistant 
to the Director, In Charge of Business Operations, reported that approval by the 
unit involved was the routine procedure, but that in this instance the Super- 
intendent of Buildings had drawn up the specifications folloiiing consultation with 
the Business Branch Librarian and Chief Librarian of the Division, and that certain 
minor adjustments were now to be made in the terms of the contract in relation to 
the contractor's work schedules. The Director stated that in all cases involving 
construction all supervisory personnel from the department head up must initial 
the construction plans before the contractor is permitted to proceed. Subject to 
the initialling of the contract specifications for the painting work by the Busi- 
ness Branch Librarian prior to the drawing up of the contract, on motion duly made 
and seconded, it was 

VOTED: that there be awarded to R. Van Put ten <Sc Sons, 735 Hyde Park 
Avenue, Roslindale, the lowest qualified bidder in the public 
bidding, the contract for certain painting and painters' work 
at the Kirstein Business Branch Library as specified in the 
contract in the total amount of three thousand four hundred 
and sixty dollars ($3,l460.). 

The Assistant to the Director, In Charge of Business Operations reported 
that on Tuesday, March 30, proposals for certain gardening work at 13 branch li- 
braries had been opened and read as follows: 



Arthur H. Collins 

56 Chestnut Road 

West Roxbury, Massachusetts 

Fred Ralston & Co., Inc. 
22 Linden Street 
Allston, Massachusetts 

Forrester Tree Service 
25 Lincoln Street 
Weymouth, Massachusetts 

Cox and Whitraore, Inc. 
691 Washington Street 
Dedham, Massachusetts 



$1,5U5.00 



1,800.38 



2,W40.00 



2,998.15 



a36 



U 



Little Tree Nurseries 
Central Street 
Rowley, Massachusetts 

Littlef ield-Wyman Nurseries 
227 Centre Avenue 
Abington, Massachusetts 



$3,Uoo.oo 



3,6UU.OO 



I 



I 



He stated that the low bid had been submitted by Mr Arthur H, Collins, who had 
failed to file the required deposit, and ^o had subinitted his bid after the closing 
hour. On motion duly made and seconded, it was 

VOTED: that there be awarded to Fred Ralston & Company, Incorporated, 

22 Linden Street, Allston, Massachusetts, the lowest responsible 
ard eligible bidder in the public bidding, the contract for gar- 
dening work at thirteen branch libraries as specified in the con- 
tract in the total amount of one thousand eight hundred dollars and 
thirty-eight cents ($1,800,38). 

The President reported that he believed that progress was being made in the 
matter of state aid to public libraries. He stated that there is legislation pending 
for the establishment of a recess commission on state aid to libraries. He stated 
that he had received communications in the matter from both the President of the 
Senate and the Speaker of the House • 

The President stated that the date for the next stated meeting of the Board 
fell on Good Friday and that he would suggest that the next meeting be postponed 
until April 23. It was so agreed. 

The Assistant to the Director, aiKl Chief Executive Officer, reported on the 
progress of the Examining Committee, that all subcommittee meetings had been held, 
and that the final meeting was to take place on April 21. He stated that the Com- 
mittee had been most active this year. 

The Director brou^t to the attention of the Board the case of a member of 
the staff -who has heavy financial burdens and who because of the care of an invalid 
husband ard a small cliild, had had to be absent and was now without full salary. 
He stated that her financial situation was quite desperate and suggested that assis- 
tance might well be afforded to her through use of the income of the Louis E. Kirstein 
Fund. He stated that Mr Kirstein had always been interested in having his fund used 
for matters pertaining to the staff. Following discussion on motion duly made and 
seconded, it was 

VOTED: that the sum of one hundred dollars ($100) from the income of 
the Louis E. Kirstein Fund be paid to Bessie M. DeBan, Cleaner. 

Mr Friedman called to the attention of the Director that the Welfare Department 
of the City of Boston has certain funds at its disposal from ifdiich grants can be made 
to a resident of Boston. 



O 



I 



I 



Dissolved: 



^Ml 



fi fii^p/Lvycou 



Secretary 



I 



I 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
23 i^ril 195U 



A regtaar meeting of the Trustees of the Public Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Buxton, Donahue, Friedman, and McDonald, Trustees. 

The President, Mr McDonald, in the chair. 

The minutes of the meeting of April 2 as presented were approved. 

A report on the signing of payrolls was made by the Director in connection 
with the Board's action a short time ago to limit authorization to sign said pay- 
rolls to the Director, and Chief Executive Officer. He stated that the exigencies 
of the schedules of the Civil Service Commission and the City Auditor's Office 
both of which hav e to approve the said payrolls before they can be processed for 
payment made iirperative prompt signing on the part of the Library's representatives 
to conform to the aforesaid schedules. Following discussion, it was agreed that 
one additional individual be authorized to sign witli a record kept of the times 
the third individual signs. On motion duly made and seconded, it was 

VOTED: that, subject to the approval of the Ma/or in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 192^ Milton E. Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Francis X. Moloney, Assistant 
to the Director, In Charge of Business Operations, be and hereby 
is authorized to sign the payrolls of the Library in representa- 
tion of the Trustees for a period not to exceed four weeks from 
26 April 195U* 

The Assistant to the Director, In Charge of Business Operations, reported 
that action on the transfer of the Lower Mills Branch Library to the Trustees would 
be taken by the Committee on Public Lands of the City Council within the next week 
with consideration of the Jamaica Plain Branch Library building to be taken \sp 
later. 

The Director stated that Mr William H. Kerr of the Law Department had in- 
dicated that it would be several weeks before he would be able to take \xp the 
matter of the release by the Hyde Park Historical Association of the quarters it 
now occupies in the Hyde Pai^ Branch Library. He stated that he would get in 
touch with Mr Kerr shortly. 

The Director reported, in the matter of the South Boston Branch Library 
site, that the formal letter of request for the transfer of the Lincoln school 
site from the School Departjnent was awaiting the president's signature. He 
stated that the School Committee had agreed to the transfer. 

Consideration of the selection of an architect for the new South Boston 
Branch Library was again deferred, pending transfer of the site. 

The Assistant to the Director, In Charge of Business Operations, reports 
that the matter of the status of the Phillips Brooks Branch Library had been re- 
ferred to the Attorney General's Office, and that an Assistant Attorney General, 



Miss Dorice S. Grace, had been assigned to the matter. He stated that he had con- 
ferred with Miss Grace, that he had suppUed her viith background material, that she 
had not indicated that she would present a formal written statement, but had offered 
to confer with the present President of the Board, Mr Patrick F. McDonald, and also 
with the President of the Board at the time of the conference witn the Trustees of 
the Blue Hill Evangelical Society, namely, Mr Lee li. Friedman. 

The Assistant to the Director, In Charge of Business Operations, also brought 
to the attention of the Board the dangerous condition of the chimney of the Phillips 
Brooks Branch Libraxy building. He stated that he had sent a communicatxon to the ^ 
Blue Hill Evangelical Society calling the matter of its attention, and requesting im- 
mediate repairs. He stated that he had also informed the Building Department of the 
City of Boston. The Board requested that the Attorney General be fomally notified 
that the Trustees would like to conclude the Liatter, and that he be informed of the 
dangerous condition of the chimney, action on widch should be taken at once. The 
Director stated that this would be done. 

Circular Letters No. 8, 8-A, 9, and 10 from the Mayor's Office were read 
and ordered placed on file. 

The President reported receipt of a communication from Mr Perlie Dyar Chase 
of the Board of Election Commissioners, and at present in charge of the Cerebral 
Palsy Drive among city employees. Following discussion of the advisabiUty of al- 
lowing further fund solicitation within the Library, it was agreed that the Board 
should not make an exception to its long standing policy in the present instance. 

The Director announced the impending retirement of Richard G. Appel, Chief 
of the Music Department, Division of Reference and Research Service, effective May 1, 
19 5U. On motiom. duly made and seconded, it was 

VOTED: that Richard G. Appel be appointed Chief, Music Department, 
aneritus, effective May 1, 19^h* 

The Director reported that the balance of the salary and wage adjustments 
in conformance with the schedules for the Library Service adopted and put into effect 
on April 1, 1953, would be due to be paid as of April 1, 195U. He stated that pro- 
vision had been made for these in the Library's budget and that arrangements were being 
made to put these salary and wage adjustments into effect probably in the course of 
the month of May retroactive to April 1, 195U« 

The Director brought to the attention of the Board that there sliortly would 
be put into effect a summer schedule of hours of public service in the branch li- 
braries. He stated that at the time of consideration of the budget the decision of 
the Board had been to close the branch libraries on Saturday mornings frofa May 1 
through October 31, in order to effect savings as a part of the program to meet the 
library's reduced budget allowances for 19SU. Following discussion of the problem 
as a matter of public relations it was decided to resume the fonner summer schedule 
of Saturday closing from June 1 through September 30. On motion duly made and 
s^^ozvfled, it was 

VOTED: that the branch libraries be closed on Saturday morninGS for 
the period of June 1 tiirough September 30, 195U. 



I 



3 



I 






I 



I 



The Assistant to the Director, in Charge of Business Operations, brought 
the attention of the Board to the matter of the lease of the premises presently- 
used by the South Boston Branch Library, stating that, with ttie envisaged build- 
ing schedule for the proposed new branch library building, it was evident that 
the library would occiq^y the present quarters for a further year. He stated 
that the landlord had proposed a fifteen dollar a month reduction in rent, with 
the Trustees to assume responsibility for the heating. He stated that the land- 
lord's proposal would be more expensive to the library. The President stated 
that he would talk with the aforesaid landlord in the matter. 

The President stated that the Examining Committee for 19$3-Sl4 had sub- 
mitted its report on Wednesday, April 21, that he had been present at the meeting, 
that the Vice Chairman had done excellent work and that he believed that the re- 
port was a good one. 

Mr Friedman inquired as to the carrying through of the recommendations of 
the Examining Committee of the preceding year. He was informed that a complete 
report on the suggestions and the action taken had been made to the members of 
the Committee. He inquired as to the action taken on the specific suggestion for 
a reduction in the loan period for new books. Following a general discussion the 
Director indicated that he would make a presentation in the matter to the Board. 
He stated that a recent study had indicated that despite the three week loan 
period the majority of books teixi to come back at the half way mark in the three 
weeks period. Mr Friedman also inquired as to the recommendation of the acquisi- 
tion of additional works in foreign languages. The Director, and Assistant to the 
Director, and Chief Executive Officer, both reported on the increased budget al- 
locations for such books during the past year for use in the branch libraries in 
the appropriate language group areas. 

The Director brought to the attention of the Board that the stated date 
for the annual meeting was Monday, 3 May, and that the usual practice was to 
postpone the meeting to the date of the next following regular meeting, namely. 
May ?• It was so agreed. 

The Director brou^t to the attention of the Board the matter of the 
promotion of tiTO presently employed Junior Building Custodians to Senior Building 
Custodians to provide complete supervisory personnel for the buildings force for 
the three shifts of each 2k hour period. He stated that at a conference with 
representatives of the Boston Public Library Maintenance Enployees Local Union 
No. I3IU more than a year ago the Board had agreed that such appointaaents should 
be made. He stated that the 6 a.m. to 3 P«m. schedule had been filled earlier 
and that, unless the Board should decide otherwise, he would now proceed to 
appoint Senior Building Custodians for the two unfilled 8 hour schedules of 12 mid. 
to 8 a.m. schedule and 3 p.m. to 12 mid. He pointed out that there was pending 
an appeal to the Civil Service Conmission by one of the interested individuals 
in connection with the particular shift assignment of the present Senior Building 
Custodian on the daytime shift that might alter the assigned schedules at a 
later date. Following discussion it was agreed that the Director should proceed 
to the appointment of Edward F. Lunney to the 12 mid. to 8 a.m. schedule, and 
George W. Patterson to the 3 p. m. to 12 mid. schedule. Judge Donahue was 
recorded as opposed. 



I 



1 



40 



• n 



The Director brought to the attention of the Board a proposal jrtiixsh had 
been made by Mr SriLd FTNoHon, Professor in the School of Communications at Boston 
SS^^ty! for Seizing of a color and sound film of the activities of the Boston 
Sc Ubrai^system. He stated that the cost, including film for the aforesaid 
Sol^ct^S be $2,S00. He stated that the film could be used to present an in- 
creased k^Sedge of the Library's activities and resources to group programs in 
tte^ommS^ to aid in fund-raising. The suggestion was made that it would be 
^^^i^ividual or institution would underwrite the cost. Final consideration 
was deferred until the next meeting. 

The Director brought to the attention of the Board that a member of the staff 
with the rank of department head had been er^loyed in a full time position by ^ 
^?^A forTn^er S V^ars, that there apparenUy was a conflict in hiB work schedules 
/Z'tetvo^TtZnt that the individual had received sick leave benefits from both 
^st^ut^^^n m: and that an investigation was being made and a further report 
in the matter would be made to the Board. 

The Board then discussed certain administrative matters pertaining to pur- 
chasing and other business procedures, and the functions of the Personnel Offwe. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



I 



I 



Annual Meeting 
Administrative Agency 



In Board of Trustees 
7 May 1951i 



Dissolved: 



n Secretary 



The annual meeting of the Tru^stees of the Public I«ibrary as 
Administrative Agency of the City of Boston was held in the Trustees 
Room at 3O0 o'clock p.m. 

Present: Mr Buxton, Archbishop Gushing, Judge Donahue, 
Mr Friedman, and Mr McDonald. 

The President, Mr McDonald in the chair, with Judge Donahue 
acting as Secretary of the meeting, The meeting then proceeded to 
the election of a President, Vice President, Secretary, and Secretary 
Pro Tem to hold office until the next annual meeting. 

The following were nominated and seconded: 



Annual Meeting 
Administrative Agency 



In Board of Trustees 
7 May 195U 



The annual meeting of the Trustees of the Public Library as an Administrative 
Agency of the City of Boston was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Mr Buxton, Archbishop Cubing, Judge Donahue, Mr Friedman, and 
Mr McDonald. 

The President, Mr McDonald in the chair, with Judge Donahue acting as Secre- 
tarv of the meeting. The meeting then proceeded to the election of a President, 
vS^ President! Secretary, and Secretary Pro Tem tu hold office until the next annual 
meeting. 

The following were nominated and seconded: 



I 



President • 
Vice President 
Secretary 
Secretary Pro Tem - 



Patrick F. McDonald 
Archbishop Richard J. Gushing 
Elizabeth B. Brockunier 
Milton E. Lord 



President 
Vice President 



Patrick F. McDonald 
Archbishop Richard J. Gushing 



The Board then proceeded to the election of officers by viva 
voce vote. 

The President thereupon declared that Patrick F. McDonald 
had been duly elected President, Archbishop Richard J. Gushing, Vice 
President, Elizabeth B, Brockunier, Secretary, and Milton ^. Lord, 
Secretary Pro Tem, to serve until the next annual meeting. 

On motion duly made and seconded, it was 

VOTED: that any meniber of the Board of Trustees be 
and hereby is authorized to sign on behalf 
of the Board of Trustees bills, special 
drafts, and payrolls of the Library. 



Secretary - Elizabeth B. Brockunier 

Secretary Pro Tem - Milton E. Lord 

The Board then proceeded to the election of officers by viva voce vote. 

The President thereupon declared that Patrick F. McDonald had been duly 
elected President, Archbishop Richard J. Gushing, Vice President, Elizabeth B. 
Brockunier, Secretary, and Milton E. Lord, Secretary Pto Tem, to serve until the 
next annual meeting. 

On motion duly made and seconded, it was 



and 

VOTED: 



that, until the next annual meeting, the 
President, or Vice President, or in the 
inability of either, any member of the 
Board of Trustees, be and hereby is 
authorized to sign contracts entered into 
by the Board* 

No other business coming before the meeting, it was on motion 
duly made and seconded, adjourned. 



Secretary of /^ Meeting 




)TPi . 



al 



IHT -^O ^^HHTEUHT 



^.r^^+a^M ft^ ■«.-'» 



^COf»S^. 






- 2 - 






«^, ■ 



Ou 



Tl-f" 



BVXV 



^ tV 



'i-yinxj^c 



ifli.q 



tx 



. noil^a - 



■ T « 



;.ofl o* M9 
j1 9rif 



iM 






The Secretarj^ qualified for office by taking the 
following oath: I, Elizabeth B* Brockunier, 
solemnly swear that I will well and faith- 
fully perform all the duties incumbent upon 
me as Secretary of the Trustees of the Public 
Library of the City of Boston; so help me 
God. 

Sworn and subscribed to before me this lUth day of May, A.D» 1951^, at 
Boston, Suffolk County, s.s., Mas'^achusetts 




iss-fd^ 



^«=^ 



<^-C*-C-9 



(^ ^-'^-^^^iCenr^ 



O o 
- o 






XtM^^nsr 



aaw sj. 






Please read, initial below, and 
return to the Secretary 



ir . 'il^»*F Ts; 



'»'»- 



8«W 



m WM 



• A^v*> *«»-^,, « * 





X 



Ni 




V<^(* 



5 



•* 







^^ 



««••€# 




I 




i 



I 



o 



I 



I 



VOTED: 



and 

VOTED: 



that any member of the Board of Trustees he and hereby is 
authorized to sign on behalf of the Board of Trustees bills, 
special drafts, and payrolls of the Library. 

that, until the next annual meeting, the President, or Vice 
President, or in the inability of either, any member of the 
Board of Trustees, be and hereby is authorized to sign con- 
tracts entered into by the Board, 

No other business coming before the meeting, it was on motion duly made 
and seconded, adjourned. 



Secretary of the Meeting 



The Secretary qualified for office by taking the following oath: 

I, Elizabeth B. Brockunier, solemnly swear that I will well 
and faithfully perform all the duties incumbent i:5)on me as 
Secretary of the Trustees of the Public Libraiy of the City 
of Boston^ so help me God. 




Sworn and subscribed to before meHiiis lUth day of 14ay, A.D. 19^hy at Boston, 
Suffolk County, s.s., Massachusetts 




9^^ 






Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
7 May 19^U 



A regular meeting of the Trustees of the public Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees Room at 3:^0 o'clock 

p.m. 

Present: Archbishop Gushing, Messrs Buxton, Donahue, f-'riedman, and 

McDonald, Trustees. 

The President, Mr McDonald, in the chair. 

Approval of the minutes for the meeting of April 23 was deferred until 
the next meeting. 

The Director reported receipt of a communication fr<Mn Walter J. Ma3Lloy, 
City Clerk, certifying that Mr Lee M. Friedman had been appointed Trustee of the 
Library for the term ending April 30^ 19^9 and had appeared and been duly- 
sworn on May 5, 19$U« 

During the month of April 19^U, following approval by the Director and 
in accordance with the authority delegated to him by the Trustees, e^enditures 
for services and supplies were authorized as f^U.cws: 



42 



34 



From City Appropriatjon 

Personal Services 

Contractual SeJTvices 

Supplies and Materials 

Books 

Current Charges & Obligations 

Equipment 

Total 

From Trust Funds 

Personal Services 
Books 

Total 



$20U, 783.98 

13^960.99 

7,760.62 

28,116.03 

26,29^.23 

20.13 

$28ii,936.98 



$ 100.00 
9.017*71; 

$9,117.7ii 



e 



I 



Sub-Professional Library Service 

Marie S. Devlin, Assistant, Book Selection Department, Division of 

Home Reading and Community Services, 28 April 
Catherine T. Duffy, Assistant, Book Selection Department, Division 

of Home Reading and Community Services, 28 April 
Angela A. Sacco, Assistant, Allston Branch Library, 26 April 
Sydney L. Shwom, Assistant, Codman Square Branch Libraiy, 28 April 



Retirements 



During the month of April 19^kf following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, payment of biUs was 
authorized to be charged as follows; 



o 
m 



Professional Library Service 
Richard G. Appel, Chief, Music Department, 30 April 

Clerical and Mechanical Services 
Ralph H, Mann, Junior Building Custodian, Buildings Department, 21 April 



Temporary Designations 



Professional Library Service 
Duilia Capobianco, Assistant-in-Charge, East Boston Branch Library, 31 March. 



From City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges & Obligations 

Equipment 

Total 

From Trust Funds 

Contractual Services 

Books 

Personal Services 

Total 



Promotions 



$20U, 783.98 

6,010.1^0 

12,O^U.92 

28,116.03 

11,269.12 

U08.2g 

$262,6U2.70 



9,017.7a 
100.00 

$0.^,573.32 



Clerical and Mechanical Services 



E 



I 



Edward F. Lunny, Senior Building Custodian, Buildings Department, 

28 April. 
George W. Patterson, Senior Building Custodian, Buildings Department, 

28 i^ril. 

Confirmation by Civil Service Commission of Provisional Promotional 
Appointments made in 1953 pending qualification by examination by 
civil Service Commission 



Clerical Service 



Catherine A. Glavin, Senior Clerk and Typist, Accounting Department, 

April 1, 1953. 
Frances R. O'Hare, Senior Clerk and l^pist. Accounting Department, 

April 1, 1953. 



For the month of April 195U, the following report on personnel was made by 
the Director: 



Mechanical Service 



Appointments 



Professional Library Service 



Gracanarie V. Alfe, Assistant, East Boston Branch Library, 28 April 
Doris N. French, Assistant, School Issue Department, 28 April 
John J. Hallahan, Assistant, Open Shelf Department, 28 April 
Marion H. MacWilliam, Assistant, Fine Arts Department, 28 April 
Mary M. Mehlman, Assistant, Mattapan Branch Library, 28 April 
Elizabeth F. Scannell, Assistant, Kirstein Business Branch, 25 April 
Janet B. Schlein, Assistant, Brighton Branch Library, 28 April 



I 



I 



Arthur J. Burke, Senior Building Custodian, Brighton Branch Library, 

September 1, 1953» 
William J. Conley, Senior Building Custodian, West End Branch Library, 

September 1, 1953. 
Joseph P. Farrell, Senior Building Custodian, Faneuil Branch Library, 

September 1, 1953. 
Arthur B, Farren, Senior Building Custodian, Mattapan Branch Library, 

September 1, 1953. 
Patrick J, Heniy, Senior Building Custodian, Hyde Park Branch Library, 

Septentoer 1, 1953. 
Stanley Kielczewski, Senior Building Custodian, rforth End Branch Libraiy, 

September 1, 1953* 




345 



Raymond E. Lundborn, Senior Building Custodian, Parker Hill Branch Library, 

September 1, 19^3. , ^_,^ 

Joseph A. Lynch, Senior Building Custodian, Connolly Branch Library, 

September 1, 19^3 • ^ t •,. 

George H. Mackin, Senior Building Custodian, West Roxbury Branch Library, 

September 1, 195>3« 

The report by the Director on personnel was followed by a general discussion 
of the personnel situation with respect to the filling of vacancies, peniument ap- 
pointments, and the examination process. The Director was asked to request the Ghxef 
Librarian of the Division of Home Reading and Community Services and the Chief Li- 
brarian of the Division of Reference and Research Services to analyse the personnel 
requirements of their respective divisions and the applicability of the present pro- 
motional examination procedure to the needs of the service and to submit a formal re- 
port in the matter. The Board then confirmed the action taken by the Director as 
set forth in his report on personnel, with Judge Donahue recorded as dissenting. 

The Director stated tiiat Jit the preceding meeting action had been taken to 
authorize the Assistant to the Director, In Charge of Business Operations, to serve 
as the second alternate to the Director for signing payrolls. He stated that upon 
further consideration it was believed that it would provide better coverage in the 
event of unavoidable absence of other authorized officers to have the Secretary serve 
as the second alternate. On motion duly made and seconded, it was 

VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 192^ Milton E. Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Elizabeth B. Brockunier, Assistant 
to the Director, and Secretary of the Board, be and hereby is 
authorized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 10 May 
19^U. 

The Assistant to the Director, In Charge of Business Operations, reported on 
the status of the transfer of the Jamaica Plain and Lower Mills Branch Libraries to 
the Trustees that the Lower Mills Branch Library property has now been transferred, 
and that the Jamaica Plain transfer is before the Committee on Public Lands of the 
City Council. 

The President made the suggestion that consideration be given to iiiqjroving 
the condition of the buildings. It was agreed that no action should be taken until 
title has passed to the Trustees. 

The Director reported that Mr Willi am H. Kerr of the Law Department had 
advised that he would not be able to undertake inquiry concerning the use of space 
by the Hyde Park Historical Association at the Hyde Park Branch Library until toward 
the middle of June. 

The Assistant to the Director, In Charge of Business Operations, reported 
"ttiat the City Council had not as yet transferred the Lincoln School site from the 
School Department to the Trustees. 



I 



) 



I 



o 



I 



I 



I 



I 



In connection with the acquisition of this site the Director presented 
a request from the South Boston unit of the Ancient Order of Hibernians for the 
use of the property to hold a ten-day carnival in July. It was the sense of the 
Board that inasmuch as the property is not in the name of the Trustees but is in 
the name of the School Department that the request should be referred back to 
the School Department. 

Consideration of the selection of an architect for the new South Boston 
Branch Libraiy was deferred pending conclusion of the transfer of the property 
to the Trustees. 

The Assistant to the Director, In Charge of Business Operations, reported 
in the matter of the legal status of the Phillips Brooks Branch Library that a 
further coiununication had been sent to the Attorney General to request that the 
matter be concluded as proii5)tly as possible, but that no definitive opinion had 
been received from him as yet. 

The President reported in the matter of the lease of the South Boston 
Branch Library quarters that he had been unsuccessful in reaching the landlord 
to discuss the tenns of rental. Following discussion it was agreed that the 
Trustees should continue to pay rent on the basis of the former lease, and that 
the President should attempt to negotiate a settlement with the landlord. 

The Board considered further the proposal for making of a color and 
sound film of the Boston Public Library system su emitted by 14r Gerald F. Noxon, 
Professor in the School of Communications at Boston University. No action in 
the matter was taken. 

Circular Letter No. 11 from the Mayor's Office was read and ordered 
placed on file. 

The Director submitted a quarterly report on the personnel status for 
the period ending April 30, 195U. The President stated that since January 1, 
195U, the number of full-time eriployees had been reduced by 2U, namely, from 
6U7 to 623, as a result of not filling vacancies* 



The Director stated that the Committee of Award for library school 
study had selected four members of the staff to receive the awards in the amount 
of $100. each for study in a library school during the coming year, 
duly made and seconded, it was 



On motion 



VOTED: that awards in the amoxrnt of $100 each be made from inccane 

of unrestricted trust funds to members of the full time staff 
for study in a library school during the ensuing year as follows: 

Charles R. Meehan, Probationary Assistant, Teachers Department 
Mary M. Mehlman, Assistant, Mattapan Branch Library 
Bette B. Freer, Children's Librarian, Mt. Pleasant Branch Library 
Lawrence K. Vezin, Probationary Assiatant, Open Shelf Department 

The Director reported that the Committee to recommend individuals for 
grants toward the expense of attendance at the Annual Conference of the American 
Library Association, to be held in Minneapolis £rom June 20 -26, 19^U, had made 
its recommendations. He stated that three of the five recipients were to have 
a part in the program of the conference. On motion duly made and seconded, it was 




SIT 



VOTED: that there be and hereby is authorized paconent of grants in 

the amount of $100. each to not more tiian five employees, such 
payment to be used toward the expense of attendance at the annual 
conference of the American Library Association, to be held in 
Minneapolis, June 20 - 26, 195U. 

The Director stated that the following were to receive the grants: 

George E. Earley, Reference Assistant, General Reference Department 
Virginia Haviland, Readers Advisor for Children 
Charles L. Higgins, Chief, General Reference Department 
Esther E. Jalonen, Assistant, Cataloging and Classification De- 
partment for Reference and Research Services 
Pauline Winnick, Readers Advisor for Young Adults 

The Director brought to the attention of theBoard the matter of the public re- 
lations program for theLibrary stating that there was pending the retirement of 
Miss Elizabeth B. Boudreau, Chief of the Information Office, for reason of disability, 
and the resignation within the coming two weeks of the Administrative Assistant, 
Miss Helen C. Pappas, to be married. Consideration of this matter was deferred. 

The President reported concerning the further negotiations for a contract 
for bookmobile service for 193'U, that he had had difficulty in reaching Mr J. Frank 
Dickson of the Dickson Truck Service Company, Inc., holder of the present contract. 
He suggested that the Trustees study carefully the bookmobile pro^Jlem, particularly 
as to the possibility of their operating library-owned bookmobiles, providing a 
driver, and perhaps garaging them in the Fire Department* s garage on Massachusetts 
Avenue. He pointed out that the City of Springfield had purchased one for 5;i20,000, 
but that the City of Worcester had had one built to its order locally for approxi- 
mately $11,000. and that it was his belief that a considerable saving could be effected 
by such operation. 

The Assistant to the Director, In Charge of Business Operations, called at- 
tention to the fact that the Board had already approved the contract rates for book- 
mobile service for the current year, and that the one matter in the contract left to 
be resolved was the purchase option terms. It was agreed that the option to purchase 
in the amount of $9,000. should be included in the current contract. 

A discussion of the effectiveness of bookmobile service in relation to its 
circulation cost took place. The Director was instructed to prepare statistical in- 
formation on the bookmobile circulation and the unit cost of stich circulation. 

The Director reported the receipt from the City Clerk of official notifica- 
tion of the passage of ihe library appropriations for 195U by the City Council. 
On motion duly made and seconded, it was 

VOTED: That there be adopted the final revised budget allowaxKies for 
the fiscal year beginning January 1, 19^ii, based on appropria- 
tions made to the Library and duly certified by the City of 
Boston, as set forth in the accoirpanying schedules: 



I 



and 
VOTED: 



I 



Dissolved: 



CO 

o 



That Milton E. Lord, Director and Librarian, or upon his dele- 
gation John J. Connolly, Assistant to the Director, and Chief 
Executive Officer, or Francis X, Moloney, Assistant to the 
Director, In Charge of Business Operations, be and he hereby is 
authorized to sign on belialf of the Corporation in approval of 
the payment of all vouchers or bills covering expenditures in- 
curred in terras of the final revised supplemental budget allow- 
ances for the fiscal year beginning January 1, 19i?U, as approved 
by the Corporation by its vote of May 7, 19^h, and for wliich 
appropriations have been duly made by the City of Boston for 
the said fiscal year; said payments to be reported to the Cor- 
poration at its next business meeting for confirmation and 
approval. ^^^ 

[y Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
28 May 19^14 



i 



I 



1. Personal Services 

2. Contractual Services 

3. Supplies and Materials 

U. Ctirrent Charges ar^J Obligations 

5 . Equipfnent 



$2,617,700.00 

l6h,065.00 

26l,9U^.OO 

bU,010.00 

77,93$>00 

$3,205,6^5.00 



I 



A regular meeting of the Trustees of the Public Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees Room at 3^30 o'clock p.m. 

Present: Archbishop Gushing, Messrs Buxton, Friedman, and McDonald, Trustees. 

The President, Mr McDonald, in the chair. 

Before the fonnal meeting began there took place a presentation to tlie 
President of a check in the amount of $200. as a giJTt to the Library for its 
Centennial Fund from the Building Service liiigjloyees International Union, Local 
Number 1^09 • The presentation was made by the President of the Union, Mr Frank P. 
Moran. There were also present in representation of the Union, Mr David O'Keefe, 
the Vice President, and I'lrs Catherine A. Smith. 

The Board expressed appreciation of the action of the members of the 
Union in making this gift to the Library and the Union representatives then 
withdrew. 

The minutes of the meetings of April 23 and May 7, and of the annual 
meeting of May 7 as submitted were approved. 

In accordance with the usual practice in the matter of sibling payrolls 
on motion duly made and seconded, it was 

VOTEH): that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milton E. Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Elizabeth B. Brockunier, 
Assistant to the Director, and Secretary of the Board, be and 
hereby is authoidzed to sign the payrolls of the Library in 
representation of the Trustees for a period not to exceed four 
weeks frc»n 28 May 195U. 



34S 



349 



Thfi Director brought to the attention of the Board the pending retirement 
of the i^f ?^e iS^tion Office, because of disability, stating that the 
^»rS considers a program for the public relations of the Liorary at may wish to 
Sne s^e o? the dSSs of tl.is'^posiUon with the general puoUc relations activx- 
ties it may establish. 

The Director reported that on May 10 the City Council had passed ^ O^^er for 
the transfer of the Jamaica Plain Branch Library site to the Lxbrary and that the 
Order had been approved by the Mayor on Hay 12. 

The Director reported concerning the status of the space in the Hyde Park 
Historical Sty that the matter was still in the hands of the Law DepartmenU 

The Director reported on the status of the site for the South Boston Branch 
Tnhrarv that the Mavor had transmitted his recommendation for the transfer of the 
LiS school sitfto the City Council, and U.at the City Council has referred xt 
to its Committee on Public Lands for consideration and recommendation. 

The matter of the selection of an architect for the proposed branch library 
building prior to the acquisition of the site was raised. No action was taken. 

The Director reported briefly concerning the legal status of the ^^^^PS 
Brooks Branch Library, indicating that no reply to the Libraiy's coimnunicataon had 
been received as yet from the Attorney General «s Office. 

The President reported in the matter of his further negotiations with the 
landlord of the South Boston Branch Libraiy, that the landlord had not agreed to 
continue to provide the heat for the building and had requested an increased rent. 
Foll^g discussion, the Assistant to the Director, In Charge of Business Operations, 
was SlSL^ted to continue to send a rental payment in the same ^^^^^, ^fi^^^^^^f %^' 
with an accoirpanying voucher to state that the check is payment m full for rent for 
the appropriate month. 

Circular Letters No. 12, 13, Oi^, and X$ from the Mayor's Office were read 
and ordered placed on file. 

The Director reported receipt that day from the City Clerk of a resolution 
of the City Council to the effect that the City Departments be requested to make a 
report to the City Council, througii His Honor the Mayor on the status of the obtain- 
ing of signatures upon petitions distributed \^ His Honor tiie Mayor as Boston Chair- 
man for the Ccsnmittee for One Million Against the Admission of Red China to Uie 
United Nations. Following discussion the Director was instructed to reply in terms 
of the long-standing rule of the Trustees that it is not feasible to circulate such 
petitions in the Library. 

The President stated that the Board should consider i^at action it is to 
take concerning the matter of the normal changes in remuneration for which members 
of the staff are eligible in accordance witii the current salary and wage scales. 
The Board then considered Schedule I, covering those who between the dates of Apial 1- 

December 31, 1953 had become eligible for an i^^^^^^^^/^^^^^f ^J^^f .^^^^^^^^^f 
anniversary date ^ich had not been paid, this Schedule to be effective January 1, 
195U; Schedule II, covering those who between the dates of Januaiy 1 - March 31, 
195U had beccsne Eligible for an increase on a service anniversary date which had not 
been paid, this Schedule to be effective as of the appropriate anniversary dates; 
schedule III, covering those wiio, on the revised salary scale of i^ril 1, 1?p3, had 
been barred from reaching their proper salary level because of a $500. ceiling on 
increases in that year, this Schedule of payment of increase balances to be effective 
April 1, 1951i preferably; ani Schedule IV, covering toose who between the dates of 






I 



O 



I 



I 



I 



I 



I 



April 1 - December 31, 195U would become eligible for an increase on a service 
anniversary date, this Schedule to be effective as of the appropriate anniversary 
dates. 

The Director stated that funds were not available at the present time 
for putting all four schedules into effect, but that it was hoped that sufficient 
savings would be achieved through leaving vacancies unfilled and changes in hours 
of service to do so at a later date. He recommended that at tiiis time Schedule 
I, II, and IV be put into effect. Following discussion, on motion duly made 
and seconded, it was 

VOTED: that salary and wage increases be granted as set forth in 

the attached Schedules I, II, and IV on the dates specified 
in the said Schedules, subject to the availability of 
appropriations therefore 

The President stated that the appointment of Senior Building Custodians 
at the Char lest own ai¥i EgLeston Square Branch Libraries was before the Board, 
and that these appointments do not represent additions to the staff. 

The Director called to the Board's attention that a year ago in adopting 
the new Classification of Employees an accoir5)anying revised Salary and Wage 
Scale, in accordance vdth the classification and scales adopted for the City of 
Boston in general, the Trustees had approved a change in grade for the branch 
library custodians, from Junior Building Custodian to Senior Building Custodian. 
He reminded the Board that the Director of Civil Service had approved the change 
in grade for all of the present incumbents as of September 1, 1953, subjf*<"-t to 
tlie meeting of a Qualifying Examination by the individuals who had had more than 
two years of service and the passing of a Promotional Examination for those in- 
dividuals who had had less tnan two years of service. The certification of the 
former group by the Director of Civil Service following the passing of ttxe Quali- 
fying Examination had been coirpleted in the early months of 195U. The certifi- 
cation of the latter group by the Director of Civil Service had just been made, 
and accordingly there remained only the taking of the necessary confirming votes 
by the Trustees. On motion duly made and seconded, it was 



VOTED: 



and 
VOTED: 



that Edward F. Clonan be appointed Senior Building Custodian 
(Grade l6 in the revised pay schedule for the Clerical and 
Mechanical Service, Custodial, adopted by the Trustees as of 
April 1, 1953), wi-th assignment to the Branch Libraries, 
effective May 19, 195U. 

that Joseph Sarro be appointed Senior Building Custodian 
(Grade 16 in the revised pay schedule for the Clerical and 
Mechanical Service, Custodial, adopted by the Trustees as 
of April 1, 1953), ^th assignment to the Branch Libraries, 
effective May 18, 1951*. 

The Director brou^t to the attention of the Board a communication from 
the Director of Civil Service concerning a reclassification of certain employees 
in the Clerical and Mechanical Service of the Library. He stated that such a 
reclassification had been made by the Library administration at the time of the 
reclassification of positions in the departments of the City in terms of the 
City»s reclassification plan for all but a few of the Library's positions, namely, 
those in the Shipping and Receiving Section. He stated further that the present 
communication had come as a result of a request for reclassification in the afore- 
said sections. He reported that he now proposed to confer with the Director of 
Oivil Service to personally apprise the Director of Civil Service of the situation 
relative to the other positions in the Library. 



350 




The Director stated that he was planiiiiig to attend the annual meeting of 
the American Library Association and the Association of Research Libraries at 
Minneapolis June 20 - 26 in representation of the Library. On motion duly made 
and seconded, it was 

VOTED: that Milton £• Lord, Director, and Librarian, be authorized to 
represent the Library at the Annual Conference of the American 
Library Association in Minneapolis, June 21 - 26, 195U, and at 
the annual meeting of the Association of Research Libraries in 
Minneapolis, June 20, and that his expenses therefore to an 
amount not exceeding $330. be paid by the Library. 

The President reported that he believed that a further stucfy should be given 
to the proposal for the making of a color and sound film of the Boston Public Library 
system pointing out that such vrould be useful in showing to groii^js that the Trustees 
were atten^lbing to interest in the work of the Library such as the I-Yiends of the 
various branch libraries. Following discussion of the value of such a film, on 
motion duly made and seconded, it was 

VOTED: that the President be and hereby is authorized to study the 

possibility of the preparation of a film on the Boston Puolic 
Library and services rendered by it. 

Archbishop Gushing brought to the attention of the Board a ccanmunication 
wiiich the Boston Public Library Local No. I|09 of the Building Services International 
Union (A.F.L. ) had addressed to the President of the Trustees under date of May 2^, 

A discussion followed. Upon motion of Archbishop Gushing, seconded by 
Mr Buxton, it was then 

VOTED: that the communication under date of May 2$, 19^U, from the 
Boston Public Library Local No. h09 of the Building Service 
Enployees* International Union (ii.F.L.) be tabled. 



further 



And upon further motion of Archbishop Gushing, seconded by Mr Buxton, it was 

VOTED: that tiiis Board express its confidence in Francis X, Moloney, 
Assistant to the Director, In Charge of Business Operations. 



The President suosequently requested the Clerk to reco;rd him as voting no. 

Dissolved: ^UM Q) /ilftjUu*^ 

^ Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
18 June 195U 



A regular meeting of the Trustees of tlie Public Library as an Administrative 
Agency of the City of Boston was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Archbishop Gushing, Mr Buxton, Judge Donahue, Mr Friedman, and 
Mr McDonald, Trustees. 

The President, Mr McDonald, in the chair* 



I 



I 



I 



The ndnutes of the meeting of 26 May 195U as submitted were approved. 

During the month of May 195U, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, expenditures for 
services and supplies were authorized as follows: 



CO 

o 



From City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges & Obligations 

Equipment 

Total 

From Trust Funds 

Supplies and Materials 

Books 

Equipment 

Total 



$203,98^.91 
18,767.79 
10,011.38 
26,702.99 
11,032.^0 
156.60 

$270,6^7.17 



$ U.50 

S,069.81 

79B»00 

$5,872.31 



During the month of May 195ii, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, payment of hiUs 
was authorized to be charged as follows: 



I 



From City Appropriation 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges &: Obligations 

Equipment 

Total 

From Trust Funds 

Contractual Services 
Supplies and Materials 
Books 
Equipment 

Total 



$203,985.91 

U,168.23 

5,871.05 

26,702.99 

1,181.85 

159.38 

$2U2,069.iil 



$ 3,33U.96 

U.50 

5,069.81 

2.I469.90 

$10,879.17 



I 



I 



For the month of M^ 1951*, the following report on personnel was made 
by the Assistant to the Director, and Chief Ebcecutive Officer. 

Res ignations 

**■ Sub-Professional Library Service 

SUzabeth A. Sarjeant, Assistant, Hospital Library Service, 1 May. 




In accordance with the usual pi-actice in the matter of signing payrolls, and 
in order to cover the summer recess of the Board, on motion duly made and seconded, 

it was 

VOTED: that, subject to the approval of the Mayor in accordance with 

the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 192$ Milton Sj. Lord, Director, and Librarian, or upon 
his delegation John J . Connolly, Assistant to the Director, and 
Chief Executive Officer, or Elizabeth B. Brockunier, Assistant to 
the Director, and Secretary of the Board, be and hereby is authorized 
to sign the payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from 21 June 19Sh* 

VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milton E. Lord, Director, and Librarian, or upon 
his delegation John J . Connolly, Assistant to the Director, and 
Chief Executive Officer, or Elizabeth B. Brockunier, Assistant to 
the Director, and Secretary of the Board, be and hereby is authorized 
to sign the payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from 19 July 193U. 

The Assistant to the Director, In Charge of Business Operatioxis reported in 
the matter of the status of the inquiry concerning use of space by the Hyde Park 
Historical Association at the Hyde Park Branch Library that Mr William H. Kerr, of 
the Law Department, had stated that his present schedule was so heavy that he would 
not be able to take up the matter until late summer or early fall. 

The Assistant to the Director, In Charge of Business Operations presented 
to the Board an Order of the City Council under date of June 7, 19i>ii, transmitted 
by the City Clerk, transferring to the care, custody, control, and management of the 
Library Department for library purposes the Lincoln school site. Follovdng discussion 
concerning transfer of legal title to the property to the Trustees, the Assistant to 
the Director, In Charge of Business Operations, was instructed to request the aid 
of the Law Department in the matter of a possible revision of the text of the Order 
so as to provide that the Trustees also be given use of the site for library purposes. 

The selection of an architect for the South Boston Brancii Library was con- 
sidered. Action was deferred pending inspection by members of the Board of certain 
library buildings in the area. 

The Assistant to the Director, In Charge of Business Operations reported in 
the matter of the legal status of the Phillips Brooks Branch Library that letters 
had been written and telephone inquiries made to the Attorney General's Office, but 
that no reply to the Trustees* inquiry had been received to date. A letter from the 
President is to be sent. 

Circular Letter No. 10 from the Mayor's Office was read and ordered placed 
on file. 

The Assistant to the Director, and Chief Executive Officer, reported that 
progress had been made on the survey of library personnel and that it was hoped 
that the report would be ready for the Trustees' consideration in the early fall. 
He further reported that the Library personnel had been decreased by 30 since 
January 1, 195U. 



I 



I 






I 



I 



I 



I 



3 

The Assistant to the Director, and Chief Executive Officer, reported re- 
ceipt under date of June 2, 195U, of a communication from Local No. 16 of the 
International Brotherhood of Bookbinders informing the Library that the Union 
has reached a new agreement with the Gra^phic Arts Institute for a revision in 
wage rates and requesting the cooperation of the Library in putting the new scale 
into effect in the Binding Department as of May U, 19^U. He stated that to date 
the revised scales had not been put into effect in the City Printing Department. 
No action was taken. 

The Assistant to the Director, and Chief Executive Officer reported re- 
ceipt of a communication under date of June 10, 19^U from Mr Francis P. Moran, 
President of Local No. U09 of the Building Service Employees' International Union, 
requesting consideration of the revision of the method of confuting additional 
vacation for en^jloyees upon completion of their five and ten years of service. 
The Assistant to the Director, and Chief Executive Officer, stated that under 
present policy the individual was granted an increase to three weeks and to four 
weeks of vacation in the year following the conpletion of his fil'th and tenth 
year; thus he does not receive the full benefit until his aixth and seventh year 
or t4nth and eleventh year vacation respectively. Following discussion, on motion 
duly made and seconded, it was 

VOTED: that, effective June 1, 195U, the foUowing revision in 

vacation arrangements be made for the Sub-Professional Li- 
brary Service and the Clerical and Mechanical Service: 

(1) that to those who prior to June 1 in any year have 
conpleted five but less than ten years of full-time 
service there be granted three weeks of vacation; 

(2) that to those who prior to June 1 in any year have 
completed ten or more years of full-tine service 
there be granted four weeks of vacation. 

In connection with the additional vacation granted to employees the 
Board discussed the matter of overtime, particularly the additional amount 
required to meet absence because of longer vacations. Following a brief rep<>rt 
by the Assistant to the Director, In Charge of Business Operations, the President 
requested that a report on overtime in the various units be made in connection 
with the staff survey report being prepared for the Board. 

The Assistant to the Director, In Charge of Business Operations, brought 
to the attention of the Boara a communication under date of June 3 from Local k09 
of the Building Service En?)loyees» International Union (A.F.L.) requesting payment 
at Senior Building Custodian rates for those Junior Building Custodians teii?)oranly 
assigned to work in place of a Senior Building Custodian. FoUowing discussion, 
the Assistant to the Director, In Charge of Business Operations, was instructed to 
state to the President of the Union that the Trustees have considered its request 
and have rejected it. 

The Assistant to the Director, and Chief Executive Officer brou^t to the 
attention of the Board a communication under date of June Ih from the Executive 
Board of the Boston Public Library Professional Staff Association requesting a 
meeting of a delegation from the Executive Board with the Trustees to discuss the 
problem presented by the payment of the service anniversary increases in remunera- 
tion without payment at the same time of the balance of pay increases due, result- 
ing in the receipt by a number of juniors of salaries greater than those of seniors 
^\he sme grade. It was the sense of the Board that the problem should first 



54' 



be discussed by the Executive Board with the Director before being presented to the 
Trustees. The Assistant to the Director, and Chief Executive Officer, stated that 
he would so inform the President of the Association. 

The Assistant to the Director, In Charge of Business Operations, stated that 
with the transfer of the Lower Mills Branch Library building to the Library it became 
the responsibility of the Library to take over its custodial care. He stated that it 
was his recommendation, concurred in by the branch librarian, that a part-time Junior 
Building Custodian be appointed, to work a maximum of 30 hours per week. On motion 
duly made and seconded, it was 

VOTED: that there be and hereby is authorized the employment of a 
permanent part-time Junior Building Custodian, at the rate 
of $1.33 per hour to work for a period up to 30 hours per 
week, with assignment to the Lower Mills Branch Library. 

The Assistant to the Director, In Charge of Business Operations requested 
authorization for employment of two Junior Building Custodians for a period of three 
months to provide janitorial coverage during the summer vacation absence in the 
Central Library and in the branch libraries. On motion d\ily made and seconded, it was 

VOTED: that there be and hereby is authorized the enploytnent of two 

temporary Junior Building Custodians at the rate of $53 • per week, 
for a period of three months. 

Mr Friedman brought to the attention of the Board the request of the Keeper 
of Rare Books that there be engaged the services of Mr John Elliott Alden as a 
cataloger in the Rare Book Department to make possible the cataloging of an accumula- 
tion of rare manuscripts. The Assistant to the Director, and Chief Executive Officer 
stated that there was a sufficient amount in the V/hitney funds, (James Lyman '/\Jhitn^ 
Fund and ^vhitney Bibliographic Account) to meet the cost of Mr Alden *s en^^loyment 
and suggested that he might be en^sloyed for one year. 

Mr Friedman moved that the Director be authorized to deal with the probleri. 

The Assistant to the Director, and Chief Executive Officer reported that 
before the Director's departure he had stated that he was of the opinion that Mr Alden' s 
services should be engaged with present commitment for one year. On motion duly made 
aiKJ seconded, it was 

VOTED: that the Director be and hereby is authorized to engage the 
services of John Elliott Alden for one year to serve as a 
cataloger in the Rare Book Department, his remuneration to 
be paid from the income of the James Lyman Ithitney Fund and 
from the Vihitney Bibliographic Account. 

\J Secretary 



I 



I 



CO 



and 

VOTED: 



I 



I 



Dissolved: 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
U August l$$k 



A special meeting of the Trustees <^ the Public Libraiy as an Administrative 
Agency of the City of Boston was held in the Trustees Room at 2:00 p.m. 



I 



I 



S5 

Present: Archbishop Cushing, Mr Buxton, Judge Donahue, Mr McDonald, Trustees. 

The President, Mr McDonald, in the chair. 

The minutes of the meeting of 18 June V)9x as presented were approved. 

In accordance with the usual practice in the matter of signing of payrolls, 
and in order to cover summer recess of the Board, on-motign duly made and seconded, 

it was 

VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 192$ Milton E. Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
a«a Chief Executive Officer, or Elizabeth B. Brockunier, Assistant 
to the Director, and Secretary of the Board, be and hereby is 
authorized to sign the payrolls of the Library in representa- 
tion of the Trustees for a period not to exceed four weeks from 
16 August \9^k. 

that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 14ilton E. Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
and Cliief Executive Officer, or Elizabeth B. Brockunier, Assistant 
to the Director, and Secretaiy of the Board, be and hereby is 
authorized to sign the payrolls of the Library in representa- 
tion of the Trustees for a period not to exceed four weeks from 
13 September 19514. 

The Director brought to the attention of the Board that in his absence and 
that of the Assistant to the Director, and Chief Executive Officer, the present 
arrangement provided that the Assistant to the Director, In Charge of Business 
Operations was the only individual authorized to approve payment of bills and was 
therefore in the position of having both to sign and thereafter to approve of pay- 
ment of bills. He recommended that the Secretary of the Board be authorized to 
approve paoonent of biUs. On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director and Librarian, or upon his 

delegation John J. Connolly, Assistant to the Director, and 
Chief Executive Officer, or Elizabeth B. Brockunier, Assistant 
to the Director and Secretary of the Board, or Francis X. 
Moloney, Assistant to the Director, In Charge of Business Opera- 
tions, be and he hereby is authorized to sign on behalf of the 
Corporation in approval of the payment of all vouchers or bills 
covering expenditures incurred in terms of the final revised and 
supplemental budget allowances for the fiscal year beginning 
January 1, 1951^, as approved by the Corporation by its vote 
of May 7, 195U, and for which sppropriations have been duly 
made by the City of Boston for the said fiscal year; said 
payments to be reported to the Corporation at its next business 
meeting for confirmation and approval. 

The Director reported that the Corporation Counsel has informed us that he 
is shortly to transmit an opinion in the matter of the legal rights of the Trustees 
in land under their jurisdiction, to the effect that the title to such land rests 
in the City. Judge Donahue stated that there was no problem if the title rests in 
the City where the funds expended on building are received from the City, but that 
Corporation funds should not be used under such circumstances. 



6 



The President brought to the attention of the Board the matter of the sele- 
ction of an architect for the proposed South Boston Branch Library • Following dis- 
cussion, on motion duly made and seconded, it was 

VOTED: that Shepley, Bulfinch, Richardson, and Abbott, Ajxhitects, 
1 Court Street, Boston, be and hereby are selected to 
design a branch library building to be erected on a parcel 
of land on the northerly side of East Broadway known as City 
Plan No, 58, recorded with Volume U, Plate 28, City Land 
Plans, in accordance with specifications to be set by the Library. 

The Director stated that he would inform the architects at once of their selection for 
the work. 

The Director reported concerning the legal status of the Phillips Brooks 
Branch Library that the Assistant to the Director, In Charge of Business Operations, 
had been handling the matter, and had conferred with the Assistant Attorney General 
who had reported that his office had been in touch with representatives of the Blue 
Hill Evangelical Society, that the Blue Hill Evangelical Society had held a meeting, 
and that its attorney was to confer with the Assistant Attorney General. 

Circular Letters No, 18, 19, and 20 from the Mayor's Office were read and 
ordered place on file. The Director reported receipt also of Circular Letter No. 21 
from the Major's Office which announced an increased pension provision for certain 
laborers in the City's service. He stated that no eii?)loyee or retired eir^loyee of 
the Library was apparently affected by this provision, but that he was making a 
further inquiry in the matter. 

The Director brought to the attention of the Board a further communication 
from the Director of Civil Service, Mr Thomas J. Greehan, proposing the survey of 
all Civil Service positions in the Library. The Director stated that the proposed 
survey was to be made because the Director of Civil Service was required by law to 
make a periodic examination of position classificiitions. He stated that no action 
was required by the Board unless an actual reclassification of positions was to be made. 

The Director brou^t to the attention of the Board the case of a member of 
tbe staff who because of personal illness is in need of financial aid. He stated 
that the Chief of the Inf onnation Office, Miss Elizabeth B. Boudreau, has pending 
before the Retirement Board her spplication for retirement because of physical dis- 
ability, that she has had a long period of illness that has been a severe financial 
drain, and that her leave of absence for illness has expired so that she is without 
salary at the present tiii^. On motion duly made and seconded, it was 

VOTED: that the sum of $100 be paid to Elizabeth B. Bpudreau, Chief of 
Information Office, from the income of the Alice Lincoln \ihitn^ 
Fund, 

The As^stant to the Director, In Charge of Business Operations reported that 
on July 6 at 12:00 noon there had been publicly opened and read sealed proposals for 
certfidin painting and painters' work in the Hyde Park Branch Library as follows: 



I 



CO 

o 



I 



I 



General Painting Company 

UO Abington Street 

South Hin^am, Massachusetts 



$3,67U.OO 



m 

I 



I 



$3,9ii2.00 



14,885.00 



5,372,00 



Nicholas Bello 
91 Florida Street 
Dorchester, Massachusetts 

R, Van Putten and Sons 
735 Hyde Park Avenue 
Roslindale, Massachusetts 

John M. Kennedy and Company 
127 V/est Brookline Street 
Boston, Massachusetts 

On motion duly made and seconded, it was 

VOTED: that there be awarded to the General Painting Gompany, 
UO Abington Street, South Hinghaa, Massachusetts, the 
lowest qualified bidder in the public bidding, the con- 
tract for certain painting and painters' work at the 
Hyde Park Branch Library as specified in the contract in 
the total amount of three thousand six hundred and 
seventy-four dollars ($3>67li.)» 

The Director reported on the status of leglslaUon for state aid for li- 
braries that the bill introduced in the last session of the Legislature to re- 
imburse in part the City of Boston for library service had been referred by the 
Committee on State Administration to the Rules Committee, that the bill had been 
lumped in a group of sane five other bills and sent to ihe Ways and Means Committee, 
and that it had not been passed. He stated that tids was not a bill introduced 
by a library group, that it would now be necessary to introduce a new bill, and 
that this new bill should not be introduced by a library or professional literary 
group but rather by a citizen group such as library trustees. He stated that the 
bill should be entered before the next session of the Legislature and that the 
Mayor had indicated his approval of presenting such a bill. 

The President called attention that at a meeting of the Massachusetts 
Library Trustees Association a Trustee of this Library had suggested the appoint- 
ment of a committee on state aid and that the committee had been appointed. The 
Director stated that to date this committee had merely acted in terms of the bill 
already introduced into the Legislature. The President stated that he expected 
to work with this committee in the drawing iq? of a biU wtiich sets forth state 
aid for libraries. 

The Director reported that tentative proposals for capital budget expendi- 
tures for the Library had been drawn up by the City Planning Boards He stated 
that the proposals sutanitted to the Library caUed for erection of twelve new 
branch library buildings and that the order of the building schedule did not agree 
with that of the Library's program. He called attention to the fact that RosUn- 
dale was not first but well down in the list. He stated that the proposals were 
tentative and would be studied. He reported that provision was to be made for 
replacing the tile roof of the Central Library next year, to be dune on a one-year 
basis rather than over a two-year period as earlier proposed by the Planning Board, 
He stated that His Honor the Mayor had indicated that provision for the roof would 
be included in a loan order next year with the Library' s definite proposals for 
the roof to be submitted to the Director of Administrative Services, Mr Charles J, 
Fox, early this fall. 



358 



as 9 



The President stated that he was considering proposing a building program 
on a loan basis to build fifteen branch libraries all at once, and not by the end of 

i960 

' The Director brought to the attention of the Board that the Library was being 

asked to work with the Director of Administrative Services in connection ^ri.th a new 
Performance Budget which the City was putting into effect in 195^, stating that a 
conference in the matter had already been held, and that the Library had been reques- 
ted to provide a list of positions in the Library and their functions. He stated 
that under this procedure care would have to be exercised that the independence of 
the Trustees was maintained in the control of their personnel. 

The Director reported that at the meeting of the American Library Association 
at Minneapolis certain members of the staff had received recognition as follows: 

Chairman, Children's Library Association 
Virginia Haviland 
Readers Advisor for Children 

Chairman, Audio-Visual Round Table 
Mrs Muriel G. Javelin 
Deputy Supervisor, In Charge of Work with Adults 

Secretary, Young People's Library Section 
Pauline Winnick 
Readers Advisor for Young Adults 

Member of Executive Committee, Staff Organizations Round Table 
Charles L. Higgins 
Chief, General Reference Department 

The Director brought to the attention of the Board that the Boston Public Li- 
brary had received in its Centennial year the 19bU Letter Library Award which is an 
annual award made to a library for outstanding library work. He stated that the 
award in the amount of $100 would be added to the Centennial Fund. 

The Director reported that the Boston Public Library, together with four other 
public libraries of the Greater Boston area, had been awarded jointly by the American 
Library Association, in connection with the Association's Americaii Heritage Project, 
a grant of $3000 for the operation of a cooperative program for young adults on the 
theme It's Our America . He stated that there is to be developed a discussion program 
designed especially for out-of-school adults of seventeen years and older. He reported 
that a portion of these funds would be applied as a credit towaixJ the Library's per- 
sonnel account inasmuch as salary provision for supervisory staff has been provided. 



I 



Present: Archbishop Gushing, Mr Buxton, Judge Donahue, Mr Friedman, and 
Mr McDonald, Trustees. 

The President, Mr McDonald, in the chair. 

The minutes of the special meeting of h August 195ii as submitted were 
approved. 

During the month of June 195U, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, expenditures for 
services and supplies were authorized as follows: 



O 



b 



I 



From City Appropriation 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges & Obligations 

Equipment 

Total 

From Trust Funds 

Contractual Services 
Equipment 

Total 



$255i,632.13 

8,792.67 

2,98^.15 

13,1^7.90 

2it,272.9i+ 
^85.17 

$305,ii2^.96 



$20,609.53 
$21,562.^3 



During the month of July 195U, following ^proval by the Director and in 
accordance with the authority delegated to him by the Trustees, expenditures for 
services and supplies were authorized as follows: 



Dissolved: 



oLftdti li li^^nJkt^^A*^ 



Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
1 October 19$U 



A regular meeting of the Trustees of the Public Library as an Administrative 
Agency of the City of Boston was held in the Trustees Room at 3:30 o'clock p.m. 



From City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges & Obligations 

Equipment 

Total 

From Trust Funds 

Personal Services 
Contractual Services 
Books 

Total 



$198,7111.3.0 

11,61*9.67 
8,51U;.88 

11,U57.98 
1,769.1*2 
2,ll;8.9U 

$23ii,28U.99 



$ yis.hz 

1,120.50 
9jQ59.77 

i|JlO,ii95.69 



I 



I 



During the month of August 195U, following ^proval by the Director and in 
accordance with the authority delegated to him by the Trustees, expenditures for 
services and supplies were authorized as follows: 



360 



set 



From City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges & Obligations 

Equipment 

Total 

From Trust Funds 

Contractual Services 

Books 

Personal Services 

Total 



$2U1,291.09 

3,3104.10 

13,817.35 
l,ii76.28 

189*39 
$268,563*78 



$5,209.70 

S,U39.12 

315 .U2 

$10,96U.2l4 



I 



Fran Trust Funds 

Contractual Services 
Equipment 

Total 



$20,609.53 
953.00 

$21,562.53 



During the month of July 195U, following ajjproval by the Director and in 
accordance with the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 



During the month of September 195U, following approval by the Director and 
in accordance with the authority delegated to him Ity the Trustees, ex^ienditures for 
services and supplies were authorized as follows: 



CO 

O 



From City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges & Obligations 

Total 

From Trust Funds 

Books 

Current Charges & Obligations 

Total 



$190,919.23 

3,85U.39 
2,U58.82 

12,0U3.19 
1,771.58 

$211,0U7.21 



$2,887.98 
7.05 

$2,895.03 



i 



I 



From City Appropriation 

Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & Obligations 

Equipment 

Total 

From Trust Funds 

Personal Services 
Contractual Services 
Books 

Total 



$198,71i;.10 

8,792.06 

6,616.30 

11,1457.98 

3,1486.58 

5ia.Ii2 

$229,608,1U4 



$ 315. I42 
7,737.50 
9.059.77 

$17,112.69 



During the month of August 19514, following approval by the Director and 
in accordance with the authority delegated to him by the Trustees, payment of 
bills was authorized to be charged as follows: 



During the month of June 19514, following approval by the Director and in 
accordance with the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 



From City Appropriation 

Personal Services 

Contractual Services 

Supplies & i^aterials 

Books 

Current Charges k Obligations 

Equipment 

Total 



$255,632.13 
8,108.146 

6,331.91 

13,157.90 

13,1425.92 

106.50 

$296,762.82 



From City Appropriation 

Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges Sc Obligations 

Equipment 

Total 

From Trust Funds 

Personal Services 
Contractual Services 
Books 

Total 



$2la,291.09 
10,790.98 

5,772.51 

13,817.35 

6,562.37 

68b. 10 

$278,922,140 



$ 315.142 
5,209,70 
gsl439.12 

$10,964,214 



I 



During the month of September 19514, following approval by the Director 
and in accordance with the authority delegated to him by the Trustees, payment 
of bills was authorized to be charged as follows: 



362 




From City Appropriation 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges & Obligations 

Equipment 

Total 

Fr om Trust Fxrnds 

Books 

Current Charges k Obligations 

Sotal 



$190,919.23 

3,88U.97 

2,35!^.U9 

12,0143.19 

1,39U.01 

761i,01 

$211,380.90 



$2,887.98 
7.0g 

$2,895.03 



For the month of June 195U, the following report on personnel was made by the 
Director: 



Promotions: 



Clerical and Mechanical Services 



Edward F. Glonon, Senior Building Custodian, Egleston Square Branch Libraiy, 

19 May. 
Joseph Sarro, Senior Building Custodian, Charlestown Branch Library, 19 May. 

(Confirmation by Civil Service Commission of Provisional Promotional 
Appointjnent Made in 19^3 Pending Qualiii cation by Examination by Civil 
Service Commission) 

Clifford L. Fay, Senior Building Custodian, Adams Street Branch Library, 
1 September 

Resignations: 

** Sub-Professional Library Service 

Irene B. Kerrigan, Assistant, Book Preparation Department, 19 flune 195U. 

For the month of July 195U, the following report on personnel was made by the 
Director: 

Ernployed ( Special) i 

■ Professional Library Service 

John £• Alden, Special Assistant, Rare Book Department, 1 July. 

For the month of August 1951*, the following report on personnel was made by 
the Director: 



Promotions: 



Professional Library Service 



I 



I 



I 



A. Phyllis Freeman, Young Adults Librarian, Mattapan Branch Library, h August. 
Bridie P. Stotz, Young Adults Librarian, Uphams Corner Branch Library, 

U August. 
Rhoda Blacker, Children's Librarian, Mattapan Braiffih Libraiy, h August. 



I 



CO 

o 

UJ 



I 



I 



Elizabeth F. Howard, Children's Librarian, Jeffries Point Branch Library, 

k August. 
May C. McDonald, Children's Librarian, Charlestown Branch Library, h August. 
B. Gertrude Wade, Book Selection Librarian, Book Selection Department, 

k August. 
Louis Rains, Reference Assistant, Science and Technology Department, 

k August. 



Resignations ; 



Professional Library Service 

Helen P. Sullivan, Assistant-in-Charge, Information Office, 7 August. 

Sub-Professional library Service 

Ellen D, Gumey, Assistant, Book Stack Service, 9 August. 

Rita M. Doherty, Assistant, Book Preparation Department, 13 August. 

Rose S. Rosenthal, Assistant, Book Stack Service, 18 August. 

Cecile A, Ritter, Assistant, Cat. & Classif ., Ref. &c Research, 21 August. 

Ruth M, Stenstreem, Assistant, Gat. & Classif., Ref. k Research, 27 August. 

Retirements ; 

Professional Library Service 

Chester A, S, Fazakas, Assistant, Uth Step, Branch Issue Dept., 31 August. 

Clerical and Mechanical Services 

William F, Qxiinn, Si:5)erintendent of Buildings, Buildings Dept., 11 August. 
William A. Swan, Finisher, Binding Department, 31 August. 

For the month of September 19^U, the f oHowing report on personnel was 
made by the Director: 



Promotions: 



Clerical and Mechanical Services 



Joseph F. Gonpetiello, Senior Building Custodian, East Boston Branch, 
1 September. 



Appointments ; 



Clerical and Mechanical Services 



Joseph F. Hartin, Clerk, Shipping and Receiving Section, 16 May. 

In accordance with the usual practice in the matter of signing pajPToUs 
on iTK)tion duly made and seconded, it was 

VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milton E. Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Elizabeth B. Brockunier, Assistant 
to the Director and Secretary of the Board, be and hereby is 
authorized to sign the payrolls of the Library in representation 
of the Trustees for a period not to eixe^Ki f (mr weeks trom 
h October 1951*. 



64 



The Director reported that since the preceding meeting, with the approval 
of the President, the Keeper of Prints had been authorized to attend a meeting at 
the Metropolitan Museum of Art in New York on September 13) for Curators of Pidnts in 
leading museuins and libraries. He stated that the expense had been estimated at 
approximately $U$» On motion duly made and seconded it was 

VOTED: that there be confirmed the action of the President in approving 
the attendance of Arthur K Heintzelman, Keeper of Prints, at a 
meetinf;; at the Metropolitan Museum of Art, New York City, held on 
September 15, 195U, at an expense not to exceed $U5« 

Circular Letters No», 22, 23, and 2i; from the 14ayor's Office were read and 
ordered placed on file. 

The Assistant to the Director, In Charge of Business Operations, reported in 
the matter of the status of the title to the site of the proposed South Boston Branch 
Library that the Gorpo ation Counsel had informed him that while the legal title rests 
in the City of Boston the action of the City Council in s^Dproving the transfer of the 
land to the Trustees vests in the Trustees of the Public Library tiie full use of the 
property in their hands. 

The Director announced the retireiaent, effective 11 August 195i4> of William F. 
Quinny Superintendent of Buildings. On motion duly made and seconded, it was 

VOTED: that effective 11 August 19$h William F. Quinn be appointed 
Superintendent of Buildings, Sneritus. 

The Director announced the retirement of William B. Gallagher, Chief of 
the Printing Department, effective 7 September 195U. On motion duly made and seconded, 
it was 

VOTED: that effective 8 September 195U William B. Gallagher be appointed 
Chief of the Printing Department, Qneritus, 

The Director pointed out that pending retirements of members of the Printing 
Department would reduce the staff from 6 to 2 men. He stated that he would report 
in the matter at the next meeting in connection with a report on the personnel 
situation. 

The Director stated that the Director of Civil Service had notified the Li- 
brary that the Civil Service Commission is now ready to undertake the review of the 
classification of civil service positions in the Library, earlier proposed by him. 
He stated that the review is to be done on or after October 1. 

The President reported receipt of a request fi^am Matthew L. McGrath, Jr, 
International Representative of the Building Service finployees International Union, 
to appear before the Board in behalf of the Union eir^^loyees in the Librairy. The 
President stated that the matter in question was apparently objection to the Li- 
brary's method of payment for overtime work, which conforms to the City's regula- 
tions for overtime payment. He stated that the case in question involved the women 
cleaners, and that he had informed Mr McGrath that the women cleaners are paid in 
the same manner as the men, altliough they work 30 hours as coirpared to the men's 
UO hours* 

The Director reported that Mr McGrath had also communicated directly with 
the Librsuy and that a letter had gone to him earlier in the week to which a rq)ly 
had not as yet been received. The Board was of the opinion that the matter coiid be 
cared for without a hearing before the Board, through action by the Director of the 
Library. 



I 



I 






I 



I 



I 



I 



The Director brought to the attention of the Board the request for the 
presentation of the 19b 5 Red Feather Canpaign Fund to employees of the Library. 
The Board approved the presentation to the staff of this annual appeal in accor- 
dance with its practice of making for this one appeal an exception to its regula- 
tion forbidding solicitation of the staff. 

The Assistant to the Director, In Charge of Business Operations, reported 
that, with the approach of cold weather, action had had to be taken to provide 
heat at the South Boston Branch Library where the Library is a tenant-at-will in- 
asmuch as the Trustees have been unwilling to enter into a lease on the basis of 
the land lord's demand for an increased rent as well as the provision of heat. 
He stated that the condition of the heating equipment had also necessitated in- 
spection and repair of equipment at a cost of $36 and that payment of the October 
rent had been withheld, pending report to the Board. 

Following discussion, the Assistant to the Director, In Charge of Business 
Operations was instructed to pay the October rent with notice that the Trustees 
are not waiving their rights and to include a statement on the slip acconpanying 

the rent check that the check is "payment in full". 

« 

The Director reported that the Mayor had held a conference with department 
heads on the 19 b5 budget at \diich he had infomed them that there was to be in- 
stituted for 1955 a performance budget of T«riiich each part must carry full program 
details. Also they were informed that an equipment and repair loan would be 
floated for taking care of special repair and maintenance projects in 1955> such 
as the coirpletion of the Central Library building's tile roof. The Director called 
to the attention of the Board that, although heretofore the Trustees had accoir^janied 
their annual budget estimates with a detailed statement of personnel, the amount 
appropriated for personnel had been a lump sum appropriation, and that care must 
now be exercised on behalf of the Trustees to assure that their control of their 
personnel be not disturbed by the new budget procedure. 

The Director stated that the City Planning Board as the agency with the 
responsibility for drawing up the city's capital budget presentation has been 
studying branch library coverage. He stated that it is proposing a 25 year pro- 
gram, with relocation in the next five years of a number of inadequate branch li- 
braries, such as Mt Bowdoin, Mt Pleasant, and Memorial so as to serve the areas 
by a combined service with the placing of a new branch in the Grove Hall area and 
and the early replacement of the Roslindale Branch Library but with the replace- 
ment of the tile roof the only item set down for 3^55. 

The President stated that he was proposing to His Honor the Mayor that 
the City spproach the Legislature for permission to borrow $3>50O,0OO-$U,00O,0Q0 
for branch libraries, that on the basis of a 30 year bond issue it would cost 
only $125,000 a year to cover the branch libraries, that under such a plan aH 
areas of the City would have like library treatjnent, and that money for new books 
would thus be provided. 

Judge Donahue then reported concerning the status of the Phillips Brooks 
Branch Library that the Registrar of Deeds had brought to him the trust instru- 
ments of the Blue Hill EvangeUcal Society, but that, in view of the comment on 
the discontinuance of that Branch Library contained in the report of the Mayor's 
Citizens' Comudttee on Municipal Finance sent to the Trustees, he had not dis- 
cussed the situation. 



6 



3 



The Board gave consideration to the fact that the Mayor's Citizens' C^- 
™-ittPe on Municipal Finance would be recommending the discontinuance of several 
5 toe S^S brSch libraries «ith a declining use by the public, namely Tyler 
sUet,™Sllips Brooks, Orient Heights, Jeffries Point, Memorial, and Brighton. 

'^ollovdng discussion Judge Donahue moved that four branch libraries, namely, 
Tvler Street. Phillips Brooks, Orient Heights, and Jeffries Point be closed. 
Kif dJl^ Uoo^dS the moUon. On moUon made by Mr Buxton and Seconded by 
Archbishop Gushing, it was 

VOTED: that the motion to close the Tyler Street, Phillips Brooks, 

Orient Heights, and Jeffries Point Branch Libraries be placed 
on the table. 

It was further agreed that before any final steps to close a branch library 
be taken by ?^el^t^pn>posed action be brought to the attenUon of His Honor 

the Mayor. 

The Director brought to the attention of the Board a statement prepared for 
the members of the BcamiSng Coi^dttee for 1953-1?$U in coirment 0° ^^ suggestaons 
^ ^o^i^ations contaiiild in its Report. He also brought to the atte.Aion of the 
^r^Tit should give consideration to the appointment of a new Examning Com- 

inittee. 

On motion duly raade and seconded, it was 

VOTED: that consideration of the Report of the Examning Coimnittee for 

1953-193^U and the comraents in report thereon be made a part ol U)e 
business of the next meeting. 

The Director reported concerning the survey of the Library under tiie auspices 
of the Mayor»s Citizens* Coimaittee on Municipal Finance that the report in its present 
?arm was tentative and that he had communicated in the matter with the Chairman of 
tS Go^ttee and that he was to talk with the Chaiman. The airector indicated that 
he would make a report to the Trustees on the several matters treated in tne report, 
many of the points of which he was in agreement with. 

The President stated that he liad been requested to aj^pear before the Committee, 
but would defer to the Board's wishes in the matter. 

The Board then discussed the quesUon of overstaffing raised by the Committee's 
report, particularly the savings in personnel that might ensue through the closing of 
s^ of the smaller branch libraries and the increased use of sub^rofessional assis- 
tants in replacement of professional assistants in many areas of service. 

The President stated that he thought it desirable that a copy of the full re- 
port, not merely the summary, should be provided to each member of the Board. The 
Sre^tor stated that he had been informed that copies were to be made available. 

The Director brought to the attenUon of the Board that the Direct^ of 
Administrative Services had been examining some of the activities of departments of 
the City and in this examination had enlisted the aid of Mr Charles Evans, ^o had 
f omerly been employed as a consultant W the Griff enhagen Associates. He stated 
that the City Printing Department had been examined and that m conjunctaon with 
it^ acti^Ues examnlti^ had been made of the Library's Printing Department, where 
foL of the six employees had recently retired. He stated that to serve as an expert 
the head of the Printing Department of the City of Detroit had been called in, that 



I 



I 



O 



I 



I 



I 



I 



he had found that in both places the major part of the equipment dated back 
to 1890, and that in neither place were there being used certain modern printing 
developments such as offset printing that could provide an efficient inexpensive 
form of printing. The Director reported that the recommendation of the expert 
will probably suggest the combination of the two units in the City Printing De- 
partment, with the purchase of certain modem equipment that should enable the 
provision of less expensive printing, but that he had advised that steps should 
be taken to insure printing of a quality adequate to the Library's needs, if the 
Library is to relinquish its printing activities to the City Printing Department. 

The Director stated further that this same expert has examined the 
Library's binding problem and believes that a saving could be effected through 
a division of the binding, the ordinary books to be bound by a commercial binder 
and the special books to be bound in the Library's Binding Department. 

The Director stated that a full report will be made concerning both 
departments to the Board. 

Dissolved: lAu^iJUi fi R/IMcAu^tuJA/ 

\J Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
15 October 13$k 



A regular meeting of the Trustees of the Public Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees Room at 2:S0 o'clock 

p.m. 

Present: Messrs Buxton, Friedman, and McDonald, Trustees. 

The President, Mr McDonald, in the chair. 

The minutes of the meeting of 1 October 195U as subPiitted were approved. 

In accordance with the usual practice in the matter of signing payrolls 
on motion duly made and seconded, it was 

VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 192^ Milton E. Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the iiLrector, 
and Chief Executive Officer, or Elizabeth B. Brockunier, Assistant 
to the Director and Secretary of the Board, be and hereby is 
authorized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
18 October 19^U. 

The Board then considered the report prepared on the various recommenda- 
tions made by the Examining Committee for 19^3-195U. It requested that copies 
of the report be ndmeographed aiui sent to the members of the Coradlttee. 

The Board then gave consideration to the selection of individuals to be 
appointed to the new Examining Committee. It was suggested that no members of 
the preceding committee be reappointed who had not been present at any meeting. 
The following individuals were suggested for s^pointments Mr Paul H. Buck, 
Mrs Philip Cowin, Mr Harold T. Davis, Mr Williffla D. Ireland, Admiral John L. 
McCrea, Miss Elizabeth Maginnis, Professor Robert E. Moody, Mr Sidney R. Rabb, 
Hon% G. Bruce Robinson, Hon. Charles A. Rome, Mr Edward W. Supple, Mr Edward F. 
Vti.lliams. 



8 



It was agreed that additional stiggestionsfor appointment to the Committee 
be supplied by members of the Board to the Director. 

The Director reported that since the preceding meeting Mr Joseph S. Slavet, 
of the Municipal Research Bureau, who had prepared the preliminary report on the 
Library for the Mayor's Citizens Committee on Municipal Finances, had conferred with 
him. The Director stated that Mr Slavet and his associates would examine his findings 
in detail with the Director of the Library and his people, with a view to making any 
revision in his report that might be necessary, after which as Director of the Library 
he would prepare for the Trustees his presentation on the report. 

The President reported that at a recent conference with His Honor the Mayor 
attended by himself and the Director the matter of closing certain branch libraries 
had been discussed. The President stated that the Mayor had requested that the Board 
delay any action to close branch libraries until such time as the Mayor has received 
officiallv the final report of the Iteyor's Citizens Committee on Municipal Finances. 



The Director reported that the Director of Municipal Services, Mr Charles J. 
Fox and the Superintendent of the City's Printing Section, Mr John J. Twomey, had 
come to the Library on October Hi to discuss in general terms the Library's Printing 
Department and the possibility of the transfer of its activities to the Printing 
Section of the City of Boston. The Director stated that tlie final report of the ex- 
pert engaged to survey the City's Printing Section had not been rendered, and that 
until such time as this report can be studied final action should not be taken. 
He stated that there would have to be assurance of an efficient operation of the 
Printing Section of the City if it were to meet the Library' s needs for printing 
as well as an adequate quality of printing. He suggested that as a test of its print- 
ing possibilities the City' s Printing Section might perhaps be asked to print the 
centennial history of the Library for wiiich the manuscript is now at hand. He recom- 
mended that in order to insure and adequate printing for the book the services of 
Rudolph Ruzicka be retained to supervise the printing, pointing out tiiat the City's 
Printing Section has, in his judgment, neither the imagination nor the experience 
with varied type faces for performing a distinguished piece of work otherwise. The 
Director stated that he would secure competitive prices on the work from a commercial 
printer as well as an estimate from, the City's Printing Section. 

There followed a discussion of the advisability of modernizing the equipment 
of the Library's Printing Departjuent instead of turning to outside agencies for 
printing work. 

Circular Letters No. 25, 26, and 27 from the Mayor's Office were read and 
ordered placed on file. 

The Director pointed out that Circular Letter No* 26 requested submission 
not later than October 1$ of suggestions involving new legislation or amendments to 
existing statutes. 

The Director brought to the attention of the Board the case of a member of 
the staff ^o had been injured in line of duty and who will be incapacitated for a 
number of months. He stated that the individual in question has heavy family 
responsibilities and is in need of financial assistance. On motion duly made and 
seconded, it was 



I 



I 



I 



SO 

o 

CM 



I 



1 



I 



VOTED: that the sum of $100. be paid to Francis P. Moran, Principal 
Cleric, Shipping Department, from the income of the Alice 
Lincoln ;^hitney Fund. 

The Director reported in the matter of the revision of the salary and wage 
scales adopted as of April 1, 1953, that because of the ceiling placed on increases 
in 1953 by the City there was a balance due to certain members of the staff to 
brinp them to their proper level on the new scales. He stated that at the time 
action had been taken in the Spring of 195U to authorize the routine annivers^ 
increases it appeared that sufficient funds would be available in the personnel 
budget for this group only later in the year, and that action in the matter had 
therefore been delayed for consideration when a more exact appraasal of expendi- 
ture needs for the year would be possible. He stated that the increases put into 
effect in the Spring without the aforesaid salary level adjustjnent had resulted 
in situations where juniors were receiving more th&n their seniors and he stated 
also that the new salary and wage scales for other City employees had been put 
into effect one year earlier. He stated that on the occasion of a recent visit 
to the Library of the Director of Administrative Services, Mr Charles J. Fox, he 
had discussed with Mr Fox the payment of balances due on 1953 salary scales and 
the possible need of additional funds probably to an amount between ^22,000 and 
$28,000 to put these into effect in 195U. He reported that the Director of 
Administrative Services had been aware of the Library's tight personnel service 
budget for 195)4, that he had indicated that he would be willing to make available 
from other sources the balance of the funds beyond the appropriation necessary 
for the Durpose, and that he had indicated further that he thought that the in- 
creases should be put into effect as of January 1, 195U from his knowledge of 
situations that have arisen in other city departments during tins period of 
readjustment of wages. Following a discussion particularly as to the availabiHty 
of funds, on motion duly made and seconded, it was 

VOTED: that there be put into effect as of January 1, 195U, the 

balance of the increases to put fully into effect the salary 
and wage scales adopted as of April 1, 1953, subject to the 
availability of funds for the purpose. 

The Director stated that he would sutxnit to the Director of Administrative 
Services a statement of his understanding of the agreement reached at their recent 
conference whereby sufficient funds were to be made available to meet the afore- 
said increases when and as necessary, and that he would request a confirmation 
of this statement prior to putting the aforesaid vote into effect. 

In conjunction with the aforesaid salary adjusl^nents the Director brought 
to the attention of the Board the action of the City in putting into effect in 
the Printing Section the new union wage scale for book binders as of May U, 195h* 
He stated that, if the members of the Library' s Binding Department were to continue 
on the same wage basis as the City's Printing Section, action should be taken to 
put the new union rate into effect. It was moved that increases be granted in 
accordance with the wage scale for book binders adopted as of May U, 195U. 

It was also moved to amend both the vote as to balances due on salary 
and wage scales and the above motion so as to make payable increases only to those 
individuals currently in the employ of the Libraiy. The motion to mmnd was put 
to a vote and was defeated. On motion duly made and seconded, it was 



70 




VOTED: that there be and hereby are adopted new wage scales for 

eirployees of the Printing and Binding Departiaents, Division 
of Business Operations, effective May h, 19^k as follows: 

(Detailed Schedules are now in process of preparation.) 

The Director presented a request transmitted by the President of the Boston 
Public Library Professional Staff Association on behalf of the several staff organiza- 
tions in the Library that perirdssion be granted by the Trustees for the solicitation 
of contributions toward the restoration of the Old North Church steeple. The Board 
was of the opinion that an exception should not be made in the present instance to 
its long standing policy against soUcitation of the library staff for other than 
the annual Community Fund appeal. 

The Director reported that since the budget estimate must be submitted by 
November 1 it would be desirable to have a special meeting for tlie purpose. Follow- 
ing discussion it was agreed that the Trustees should have a special meeting on the 
budget on Friday, October 29 at U:00 p.m. 



I 



I 



Dissolved: 



(J Secretary 



Administrative Agency 
Minutes of Meeting 



In Board of Trustees 
29 October 19^U 



A special meeting of the Trustees of the Public Library as an Adioinistrative 
Agency of the City of Boston was held in the Trustees Room at U:00 o'clock p.m. 

Present: lludge Donaliue, Mr Friedman, and Mr McDonald, 

The President, Mr McDonald, in the chair. 

The Director stated that a copy of the tentative budget estimates for 1955 
to be sutnitted to His Honor the Mayor had been sent to each of the Trustees in 
advance of the meeting for his examination. 

The President stated that he had examined the proposals and that he wished 
to call particularly to the attention of the Board Item Number 260 - Repairs and 
Maintenance of Buildings and Structures. He pointed out that the amount for 1955* 
$nkih6^9 was $137,000 above that to be spent for 19$h* The Director reported that 
the amount of the previous year's appropriation had been low, that it had been 
approximately $125,000 in the preceding years. 

The President called attention to the proposed inclusion in Item Number 260 
of Groups IV and V of the modernization program on the basis that their cost might 
be met from city sqDpropriation inasmuch as funds in the Dr Samuel Abbott Green 
Memorial Fund would not be sufficient to meet the total cost of the modernization 
program. 

The Board proceeded to a discussion of the several items in the proposals 
under Number 260: the proposed use of the Abbey Room for a public catalog room to 
be followed by the extension of subject departmentalization in the vacated Bates 
Hall space; the need for repainting and improving the lighting in Bates Hall; the 
problem of the exorbitant e3qpense of maintenance of the historic building housing 
the West End Branch Library, particularly the proposed esqienditure of $lb,000. for 
roofing and other incidental repair. The Board made tentative reductions in the 
proposals under 260 as follows: elimination of the proposed Exhibits Office and 



o 



I 



I 



I 



1 



Photographic Laboratory (Group V); elimination of provision for new illuminated 
signs at six branch libraries; postponeanent of air conditioning of the Adams 
Street Branch Library; removal of all amounts in the budget estimates for 
repairs and renovation of the Brighton and Mt Pleasant Branch Libraries with a 
view to their early removal from present quarters; elimination of relighting 
two branch libraries, of replacement of toilet facilities in the Binding De- 
partment, of rewiring the Binding and Printing Departments, of installation of 
air circulating equipment in certain areas of the Central Library basement, of 
provision for painting and for repairs or replacement of flooidng in the branch 
libraries. 

The Board then turned to consideration under Item Number 390 - Miscellaneous 
Supplies and Materials, of the amount proposed for the purchase of books for the 
branch libraries, namely, the sum of $300,000. The Director pointed out that an 
amount for books for the reference collection was entered in substantially the 
same amount as the preceding year's appropriation, namely, $60,000 in another 
section of the budget. (Item 590). The need for increased appropriaUon for books 
for branch libraries over that of the preceding year, namely, $152,000 was dis- 
cussed, particularly as to the relationship of circulation of books to adequate 
book stock and as to size of circulation coir^Dared with that of other cities. A 
reduction in the estimate for books for branch libraries of $100,000 was considered. 
The Board agreed that a budget estimate for books for branch libraries should be 
submitted in the amount of $250,000 and for the reference collection in the amount 
of $60,000. 

The matter of the amount to be included for personnel service was then 
taken up. 

The President pointed out that there was being requested only the amount 
of $11,000 for 19^5 over that of tiie revised appropriation allo\.ances of 19i?U« 

The problem of the delineation of the duties of professional and non- 
professional library eiT9)loyees, the applicability of the examination sorstem to 
the work performed, the staff study now in progress of being made, and the cost 
of the part-time service for evenings and overtime service for Sundays and holi- 
days were discussed. It was agreed that the amount in the estimates for part- 
time service week-days should be cut by $50,000, and that the amount for evenings, 
holidays and for Sundays should be cut by $33,000. 

The Board discussed briefly certain other items in the budget proposal^. 
Thereupon, on motion duly made and seconded, it was 

VOTED: that changes be made in the tentative estimates submitted 
to the Board at tliis meeting as set forth bdlow: 

260 - Repairs and Maintenance of Buildings and Structui^es 

I nstallation and Replacements : 

Branch Libraries 



delete Installation of new illuminated signs - 6 branches 
delete Installation of new link fence - Brighton Branch 



2,U00 
1,600 



372 



Heating, Plumbing and Ventilating ; 

delete Installation of oil burners at Hyde rark and West Roxbury Branch 
Brighton Libraries ($7^0 removed) 

delete Replacement of toilet facilities - Central, Binding Department 
delete Installation of window ventilating units - Branch Libraries 

Roof Repairs ; 

Branch Libraries 

increased Repairs to roof - West End Branch Library ($9,000 added) 

estimate 

delete Repair skylight - Brighton Branch Library 

Floor Coverings; 
Branch Libraries 

delete Repairs to floors - Brighton Branch Library 

delete Repairs to floors - East Boston Branch Library 

delete Repairs to floors - H:/de Park Branch Library 

delete Repairs to floors - Lower Mills Branch Library 

delete Replacement of flooring - Charlestown Branch Library 

delete Replacement of flooring - Jamaica Plain Branch Library 

delete Replacement of flooring - Mattapan Branch Library 

delete Replacement of flooring - North End Branch Library 

delete Replacement of flooring - Parker Hill Branch Library 

delete Replacement of flooring - West End Branch Library 

Masonry Repairs ; 
Branch Libraries 

delete Widening front steps - Brighton Branch Library 
delete Repointing trim - Brighton Branch Library 
delete Repairs to stone steps - West End Branch Library 

Painting ; 

Branch Libraries 

delete Painting of interior - Lower Mills Branch Library 

delete Painting of interior & exterior trim - Parker Hill Branch library 

delete Painting of exterior trim - West End Branch Library 

Electrical Work s 

Central Library 
delete Relighting of Printing and Binding Departments 

Branch Libraries 
delete Rewiring and relighting 2 branch libraries 
delete Group Br> Modernization Program 
Public Catalog and Bates Hall 



1,U50 
1,000 

Soo 



18,000 

750 



2U0 

Uoo 

700 

75 

1,200 

1,000 

900 

1,200 

600 
750 



1*200 
600 
hOQ 



2,000 
2,900 
1,600 



li,000 



10,000 



32,800 



i 



I 



I 



CO 

o 



I 



I 



I 



delete Group V, Modernization Program 

Exiiibits Office and Photographic Laboratory 

390 - Miscellaneous Supplies and Materials 
399 Miscellaneous Supplies sind Materials not otherwise classified 
Education and recreation supplies and materials 
reduction Books $250,000 



20,800 



100 - Personal Services 



Part-Time Service 



reduction 
reduction 



Weekdays 

Evenings, holidays and Sundays 



$170,000 
$ 50,000 



On motion duly made and seconded, it was thereupon 

VOTED; that there be adopted tlie budget estimates for 1955 to be 
covered by appropriations from the City of Boston as set 
forth in the acconpanying schedules, and that the said 
estimates be transmitted to His Honor the Mayor for consider- 
ation and approval. 

100 Personal Services $2,608,273 

200 Contractual Services 188, 600 

300 Supplies and Materials 353,885 

iiOO Current Charges and Obligations I02,ll40 
500 Equipment 80,125 



Dissolved; 



Total $3,333,023 ' 



Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
5 November 195U 



A regular meeting of the Trustees of trie Public Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees Room at 3i30 o'clock 
p*m* 

Present: Messrs Buxton, Donahue, Friedman, and McDonald, Trustees* 

The President, Mr McDonald, in the chair. 

The minutes of the regular meeting of October 15 and the special neeting 
of October 29 as presented were approved. 



374 



During the month of October 195U, following approval by the Director and in 
accordance vdth the authority delegated to him ly the Trustees, expenditures for 
services and supplies were authorized as follows: 



From City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges k Obligations 

Equipment 

Total 

From Trust Funds 

Personal Services 
Contractual Services 
Books 

Total 
From Special Appropriations 
From Gifts for Immediate Use 



$1914,696. 7U 

11,26^.30 

6,912..^7 

1S,2^0,U5 

1,768.97 

139 a2 

$230,033.1$ 



$ 630 .eu 
i^, 200.96 

3.$U2.3i; 

$9,37U.li; 

$831.6$ 

$50.00 



i 



I 



I 



?0 

o 



During the month of October 19$1|, following approval by the nireotor and in 
accordance with the authority delegated to him by the Trustees, payment of bills vias 
authorized to be charged as follows: 



From City Appropriation 

Personal Services 

Contractual Services 

Books 

Supplies and Materials 

Current Charges & Obligations 

Equipment 

Total 

From Trust Funds 

Personal Services 
Contractual Services 
Books 

Total 

From Gifts for Immediate Use 



I 



I 



$19U,696.7U 
13,2$0.7$ 
l$,2$0.i4$ 

3,ii8l.3l4 
6,6U2.6$ 

139.12 
$233,U6l.O$ 



$ 630.8I1 
5,200.96 
3.5U2.3i4 

$9,37U.llt 

$50.00 



For the month of Octooer 195W the following report on personnel was made by 
the Director: 



I 



Resignations ; 



Professional Library Service 



Barbara P. Cotter, Assistant, Hospital Library Service, 23 October. 
Harie L. Crowley, Assistant, Central Charging Records, 1 October. 



Retirements: 



Professional Library Service 



Catherine C. Kelly, Assistant, Neponset Branch Library, 30 September. 

Clerical and Mechanical Services 

Francis J. Gough, Cylinder rressman. Printing Department, 6 October. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of chapter 3 of the Revised Or- 
dinances of 1925 Milton E, Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Elizabeth B. Brockunier, Assistant 
to the Director and Secretary of the Board, be and hereby is 
authorized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
8 November 195U» 

The Assistant to the Director, In Charge of Business Operations, reported 
in the matter of the legal title to the South Boston Branch Library site receipt 
of an opinion from the Corporation Counsel, under date of October 18, that al- 
though title to land transferred to the care, custody, management and control 
of the Trustees for library purposes r'emains in the City of Boston, the land 
will not be transferred to other uses as long as it is needed for library purposes 
except under exceptional circumstances. 

The Director reported that a statement of requirements for library 
activities for the new South Boston Branch Library had been furnished the archi- 
tects, Shepley, Bulfinch, Richardson and Abbott. He stated that on the basis 
of this presentation the architects would sutmit preliminary studies on 
approximately January 1. 

The Director reported that the Director of Administrative Services of 
the City of Boston, Mr Charles J. Fox, had communicated further in the matter 
of the consolidation of the Library's printing activities with those of the 
Printing Section of the City of Boston and had transmitted the text of tiie comment 
on the Library's printing problem by the expert retained to study tlie City's 
Pidnting Section. He stated that the expert had pointed out that the consolida- 
tion would provide to the Library greater printing volxaae than at present, should 
make possible substantial savings through use of the offset lithographic process, 
should reduce overhead costs of accounting, record keeping, maintenance and per- 
sonnel, would remove the necessity of imminent major printing equipment replace- 
ment, aiKi woiild provide expansion space for the Binding Department. The Board 
was of the opinion that the major issues were those of quality of printing and of 
cost and that it mi^t be well to consult with qualified individuals in the print- 
ing and publishing field, in connection with this the Director called attention 




to the printing of the history of the Library written by VJalter M. Whitehill, sug- 
gesting that, should the printing be done by the City's Printing Section, the Board 
consider the engagement of Mr Rudolph Ruzicka to supervise its printing. 

The Director was authorized to seek advice of individuals in the printing 
and publishing industries relative tu the proposed transfer of the Library's print- 
ing activities to the Printing Section of the City of Boston, and report back to the 

Board. 

The Director reported that since the preceding meeting members of the Board 
had sent in sviggestions for appointment to the Exaioining Committee as follows: Mr F. 
Gregg Bemis, Mrs Charles H. Brickley, Mrs John J. Dunphy, and Mrs George W. Roberts. 
The names of Mr Dennis Haley, Mr Nelson V/. iadrich, Mrs 'Kelly Anderson, and Miss 
Francis Thuman were suggested also for membership. 

The Director pointed out that an extremely large committee does not function 
as efficiently and suggested that several of those who had been serving a number of 
years on preceding committees should not be reappointed. It v.as suggested that the 
following not be reappointed: Mr Mark Bortman, Mr H. Daland Chandler, I4r Leon P. 
Eyges, Mrs William J. Foley, Jr, Mrs Joseph D. Hurley, Rev. Albert W. Low, Mr George 
L. McKim, Miss Mary E. Murray, Mr Michael J. Walsh, Mr Lenahan O'Gonneil, I4rs Lester 
Rosenburg, Mr A. G. Webber, Mr Vernon D. Tate, Miss Ellen C. VJiseman, Mr John C, 
Cort, Mr George J. Devlin, Mr Wallace Falvey, and Mr Joseph Salerno. 

Final appointment of the committee was deferred until the next meeting. 
The Director was requested to present at that meeting a list of the residence 
addresses of the members of the preceding committee as well as of those suggested 
for membership this year. 

Circular Letter Number 28 from the Mayor's Office was read and ordered placed 
on file. 

The Director stated that there would be brou{^t to the attention of the 
members of the staff tlie request of the Mayor in that Circular Letter that city em- 
ployees ^o are attorneys not appear in proceedings before other city departments 
in their capacity as attorneys. 

The Director brou^t to the attention of the Board a presentation from the 
Building Service Qnployees International Union in the matter of an increase in wages 
for certain einployees in the Library. Inasmuch as wages of the employees in question 
were comparable with those rates prevailing elsei^rtiere in the City under the recent 
relcassification of the City's service, the Director was authorized to communicate 
with the Union that this matter must be considered on a city-wide basis by tiie Mayor. 

The Director reported that the Boston Public Library Professional Staff 
Association had sent a communication, under date of November 3> to the President 
concerning its financial problem in undertaking a presentation of a centennial 
musical revue Free To All the net proceeds of wiiich it proposes to turn over to the 
Centennial Gift Fund. Following discussion, on motion duly made and seconded, it was 

VOTED: that there be paid to the Boston Public Library Professional 
Staff Association the sun of $1;^0. from the income of the 
Louis £• Kirstein Fund. 

The Director was instructed to stipulate in the notification to the Boston Public Li- 
brary Professional Staff Association of the above action of the Trustees that the afore- 
said sum is being made available to meet production costs of the centennial musical 
revue Free To All on the basis that the total amount thus advanced by the Trustees be 
returned to them from the proceeds of the sale of the tickets to the performance. 



I 



O 



I 



I 



I 



I 



The Assistant to theDirector, In Charge of Business Operations reported 
that on December 31 there would expire in the present contract for bookmobile 
service the option for the purciiase of bookmobiles I and II at the price of 
$9,000 each. Following discussion of the advisability of undertaking ownership 
operation with its additional problems, and purchase at the option price of the 
present equipment or purchase of new equipment, the Board requested that a report 
to be made to it on operating expense of the present equipment, estimated cost 
of new equipment, and charges for bookmobile service that would be made by the 
present contract or for the succeeding year. 

The Director stated that he was reporting for the record the submission 
to His Honor the Mayor of budget estimates for 19^)5 as approved at the preceding 
meeting. 

The Director reported in the matter of the Mayor's Committee on Municipal 
Finance that the tentative report on the Library is being reviewed with represen- 
tatives of the Municipal Research Bureau who prepared the report. 

The President requested a report on the progress of the personnel survey 
of the Library being carried on by the heads of the two bibliothecal divisions. 
The Director stated that the report on the staffing study is in process of prepara- 
tion and should be completed during November. 

Following discussion, on motion made by Judge Donahue, it was 

VOTED: that the Chief Librarians of the two Bibliothecal Divisions 
be directed to analyze the present system of classification 
of personnel and examinations and submit their comments and 
recommendations to the Director for transmission to the 
Board of Trustees '\s soon as possible. 

The President called to the attention of the Board that an appointment 
had been made for November 9 with His Excellency the Governor for representatives 
of the Massachusetts Library Trustees Association for the purpose of enlisting his 
interest in the extension of state aid to libraries, particularly in connection 
with the presentation in the matter in his inaugural address. 

The President brought to the attention of the Board a request from 
Edward F. Lunney, Senior Building Custodian, under date of November 2 that the 
Board exchange his assigned schedule of work with that of David O'Keefe, Senior 
Building Custodian, on the basis that he Mr Lunney had qualified for the said 
assignment under Civil Service procedure wtiile Mr O'Keefe had not, and that the 
Director of Civil Service had not authorized Mr O'Keefe' s appointanent in the 
position in question. The President was authorized to request Mr Lunney to confer 
Ijith the Director in the matter of the authorization of prcwiotion of the aforesaid 
two individuals by the Director of Civil Service. 



Dissolved: 



1/ S^retary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
19 November X9$k 



A regular meeting of the Trustees of the Public Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees Room at 3:30 o'clock p.m. 



STI 



Present : 
Trustees. 



Archbishop Gushing, Messrs Buxton, Donahue, Friedman, and McDonald, 



The President, Mr McDonald, in the chair. 

The minutes of the meeting of November $ were approved after correction to 
include a formal motion that the Chief Librarians of the two bibliothecal divisions 
make an analysis of the present system of classification of personnel and examina- 
tions and report thereon. 

In accordance with the usual practice in the matter of signing payrolls, on 
motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance with 
the provisions of section 22 of Chapter 3 of the Revised Or- 
dinances of 192^ Milton E. Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Elizabeth B. Brockunier, Assistant 
to the Director and Secretary of the Board, be and hereby is 
authorized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
22 November 193U» 

The Assistant to the Director, In Charge of Business Operations, reported 
concerninr arrangements for bookmobile service for the year beginning April 1, 195^, 
that the estijnated cost of operation including drivers' wages was $9,000. per book- 
mobile with a purchase cost per bookmobile under the option in the present contract 
of $i;,^00. per bookmobile. He stated that new bookmobiles would probably cost 
$1^,000. per bookmobile. He reported that an inspection had been made of the book- 
mobile recently aco'iired by the Worcester Public Library wiiich had been built locally. 
He stated that certain features of it, such as the placing of the entire book stock 
within the body, were advantageous but that the bookiaobile as a whole had certain 
features which the Boston Public Library people be3j.eved would not be desirable for 
this Library's use. 

The President stated that he had talked with a representative of a large 
trucking organization in Boston, Frank J. Cole, Inc., concerning the submission of 
an estimate of cost of operation by that coirpany of bookmobiles to serve the Library. 
He suggested that three companies be asked to submit estimates on such a basis. It 
was agreed that the Assistant to the Director, In Charge of Business Operations, should 
confer ^th Frank J. Cole, Inc., and R. S. Rooie, Inc., as well as the Dickson Truck 
Service Company as to the possibility of conpetitive bids for bookmobile operation on 
such a basis. 

The Board ih&a turned to the appointment of an Examining Committee for 195U- 
19^5. Ihe Director pointed out that the present suggested membership of the Examin- 
ing Committee, in spite of the suggested eliminations of the preceding meeting, was 
still too large to be an efficient organization for the work in hand. He submitted 
to the Board a list of those serving on the preceding committee witli ttieir residence 
addresses, a list of those it was proposed to add to the committee as new appoint- 
ments, and a list of those it was proposed to not reappoint. Following discussion, 
on notion duly made and seconded, it was 



I 



I 



I 



I 



?0 



I 



I 



VOTED: that the President and the Director be and hereby are 

authorized and directed to examine the suggestions sub- 
mitted to the Board for appointment to the Examining Com- 
mittee for 195U-1955 and select from said names UO to h$ 
individuals to be invited to serve on the said committee. 

The President brought to tiie attention of the Board a communication from 
His Honor the Mayor under date of November 18, 19i>U, requesting a conference at 
his office with the Trustees on Wednesday, November 2U at 11:30 a.m. to discuss 
the maintenance of two separate printing plants in the city government. 

The Director reported that as requested at the preceding meeting he had 
conferred with individuals in the printing field such as Mr Joseph Greenbaum of 
the Court Square Printing Company, Inc., Mr Henry Laughlin of Houghton-Mifflin 
(Riverside Press), 14r Albert R. Getchell of Addison C. Getchell and Son, and 
Mr Thomas J. Wilson of the Harvard University Press. He stated that each of 
these individuals had agreed to send from his company a qualified representative 
to examine the printing operation problem of the Library, but that this would 
not be possible before the proposed date of sqopointment with the Mayor. It was 
agreed that the Mayor should be informed that the Trustees will be unable to 
meet with him on the sugrested date of November 2\x and request that the sppoint- 
raent be postponed to December 8, 

Circular Letter No. 2U from the Mayor's Office was read and oi*dered 
placed on file. 

The Director made ap:e!Liminary report on the results of the presentation 
to the staff of the community fund appeal for 19^5 stating that the present 
pledge of $2,1460.15; represented 18^ of the quota for City of Boston enployees 
althou^ the library employees represented only 3$ of the City of Boston employees* 

The President brought to the attention of the Board the possibility of 
application to the United Community Services for funds to supplement the present 
library facilities offered patients by hospitals in order to provide professional 
librsu^r service such as rendered by the Library at the City Hospital, stating that 
such application would have to come from the hospitals, and that he had re- 
quested the Director to confer with Dr Dean A. Claric, Director of the Massachu- 
setts General Hospital, in the matter. 

The Assistant to the Director, In Charge of Business Operations, reported 
in the matter of renewal of leases for quarters housing the Allston, Orient 
Heights, and Mt Bowdoin Branch Libraries, that their respective landlords would 
enter into a new lease on the same terras as those of the present lease* 

On motion duly made and seconded, it was 

VOTED: that the Trustees of the Public Library of the City of Boston 
acting in the name and for the City of Boston do hereby accept 
the aforesaid instzniment of lease by and between DAVID S. GREEN, 
ABRAHAM KAPLAN, both of Boston, and A. MURRAY GI1^ISBERG, IRENE 
LEBOWIGH, JOAN BECKER, all of Newton, LEOPOLD M. SONNABEND of 
Brookline, and the Estate of SARAH KAPLAN, and the CITI OF 
BOSTON of the premises, second floor, situated at I6I Harvard 
Avenue, Allston, Massachusetts, subject to the renta3« terms, 
agreements, conditions and covenants set for"Ui in said in- 
strument of lease; 



80 



3 



and 

FURTHER 

VOTED: 



VOTED; 



that Milton £• Lord, Director, and Librarian, be and he hereby 
is authorized and directed in the name and behalf of the Trustees 
of the Public Library of the City of Boston to execute said in- 
strument of lease in quadruplicate. 

that the Trustees of the Public Library of the City of Boston 
acting in the name of and for the City of Boston do hereby accept 
the aforesaid instrument of lease by and between the WOODSIDE 
REALTY CORP. and the CITY OF BOSTON of the premises, street floor 
and cellar space, situated at 16 Barnes Avenue, fiast Boston, 
Massachusetts, subject to the rental, terms, agreements, conditions 
and covenants set forth in said instrument of lease; 



and 

FURTHER 
VOTED: 



of the Public 
lalf of the I'rustees 



VOTED: 



and 
VOTED: 



IS authorized and Directed m the name and bei 
of the Public Library of the City of Boston to execute said in- 
strument of lease in quadruplicate. 

to renew the lease with Toffe G. Kando of the premises located at 
275 Washington Street, Dorchester, for the period January 1, 19i?5* 
through December 31, 193^, subject to the terms, agreements, con- 
ditions and covenants set forth in said instrument of lease; 

that Milton E. Lord, Director, and Librarian of the Public Library 
of the City of Bostx)n, be and he hereby is authorized and directed 
in the name of the Trustees of the Public Library of the City of 
Boston to execute said instrument of lease in quadruplicate. 

The Director submitted to the Board a presentation of library building needs 
for a period of 6 years to be sent to the City Plaiming Board in connection with the 
Mayor's Capital Iirprovement Program from 1955-1960. He pointed out that the presen- 
tation included plans for modernization of the Branch Library system, relighting of 
Branch Libraries and the Central Library as well as the proposed modernization pro- 
gram for the Central Library -v^iich is being carried through with funds from the 
Dr Samuel Abbott Green Memorial Fund, He pointed out that there had also been in- 
cluded an amount of h million for the enlargement of the Central Library building. 
He stated that the City Planning Board wished a presentation of all proposed building 
plans irrespective of the source of funds fran if^ich the cotit of the building is to 
be met, and that the schedule would be subniitted during the coming week to the said 
Board. 

The Director brought to the attention of the Board the desirability of sug- 
gesting to His Honor the Mayor that a legislative proposal be introduced by the City 
of Boston for a study of the financial support of public libraries by an administra- 
tive or legislative commission in the event that His Excellency the Governor does 
not take the initiative to do so himself. 

He pointed out that a scheduled conference with His Excellency the Governor 
had had to be cancelled and that another appointment was to be arranged as soon as 
possible. The Director sii^gested that in the event that His Excellency did not 
propose to include provision for libraj:y aid in his inaugural message it would be 
well to have provision for introduction of impropriate legislation. 



I 



I 



Mr Friedman brou^t to the attention of the Board the matter of the 
issuance of an annual narrative report showing the accornplishment of the library 
for its financial support. Following discussion on motion duly made l^ 
Mr 5^edman and duly seconded, it was 

VOTED: that the Director be instructed to prepare an annual 

narrative report for the Library for 195U as soon as possible. 

The President pointed out that it would be desirable to have two reports, 
one the formal report from the Trustees to the Mayor and the other the report of 
the Director to the Trustees. 

The Director suggested that there also be prepared a smaller report of a 
more popular nature that might be used for distribution to draw the interest of 
the public. 



O 



Dissolved: 



(j Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
3 December 195U 



I 



I 



A regular meeting of the Trustees of the Public Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees Room at 300 o'clock 

p.m. 

Present: Archbishop Gushing, Messrs Buxton, Donahue, and McDonald, Trustees. 

The President, Mr McDonald, in the chair. 

The minutes of the meeting of 19 November 195U as presented were ^proved. 

During the month of November 195U, following approval by the Director and 
in accordance with the authority delegated to him by the Trustees, e^qpenditures 
for services and supplies were authorized as follows: 



From Cily Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges & Obligations 

Total 

From Trust Funds 

Personal Services 
Books 

Total 



$282,UOO.U9 

6,725.15 

3,530.32 

17,637.66 

1.756.97 
$312,050.59 



$ 3l5.ii2 
19.096.67 

$19,102.09 



I 



1 



During the month of November 195U, following approval by the Director in 
accordance with the authority delegated to him by the Trustees, payment of bills 
was authorized to be charged as follows: 



2 



From City Appropriation 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges & Obligations 

Equipment 
Total 

From Trust Firnds 

Personal Services 
Books 

Total 



$282,UOO.U9 
9,772.82 

7,W.29 

17,637.66 

6,217.66 

237 > 90 
$32U,l65.B2 



$ 315. Ii2 
19,096>67 

$19,U12 .09 



I 



I 



For the month of November 1951* the following report on personnel was made by 
the Director: 

Resifflations Clerical and Mechanical Services 

Joseph A. Dolan, Junior Building Custodian, Buildir^s Depart^oent, 16 November, 






Deaths 



Profesfsional Library Service 

Margaret F. Filbum, Cataloger, Division of Reference ^ Research Services, 
12 November. 



I 



I 



Temporary Designations 



Professional Library Service 



Helen H. Sevagian, Assistant-in^harge, Infomation Office, 2U November. 

Grade Increases 

Effective 6 October 19$U 

Professional Library Service 

(As Set Forth in Schedule G) 

Sub-Professional Library Seriricg 

(As Set Forth in Schedule H) 

The Director submitted a summary of count of personnel Rowing that as of 
December^! Sphere were 58U full-time members of the staff as compared to 6U9 
one year ago axKi 6U7 on January 1» 



I 



I 



3 

The President brought to the attention of the Board the matter of granting 
grade increases pending the receipt of the report on the study of staffing and the 
examination ^stem from the Director in view of the conclusions on use of pro- 
fessional and sub-professional assistants contained in the preliminary draft of 
the report of the Mayor • s Citizens Committee on Municipal Finance. The Director 
stated that the increases had been put into effect as of 6 October 195U and had 
been granted in terms of the regular promotional procedure for the Professional 
and Sub-Professional Library Service. He stated that he had been engaged so ex- 
tensively with certain pending matters such as consultation with the individuals 
drafting the above mentioned report, with trucking concerns in exploration of 
bookmobile service possibilities, and with experts in the printing field concern- 
ing the Library's printing problem that he had not yet discussed mth the heads 
of the two bibliothecal divisions the preparation of the study for evaluation of 
the examination system to be made by them, but that this would be done before the 
next meeting. 

In accordance with the usual practice in the matter of signing of payrolls, 
on moUon duly made and seconded, with Judge Donahue recorded as voting no, it was 

VOTED: that, subject to the approval of the Mayor in accordance with 
the provisions of section 22 of Chapter 3 of the Revised Or- 
dinances of 1925; Milton E. Lord, Director, and Librarian, or 
upon his delegation John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Elizabeth B. Brockunier, 
Assistant to the Director and Secretary of the Board, be and 
hereby is authorized to sign the payrolls of the Library in 
representation of the Trustees for a period not to exceed four 
weeks from 6 December 195U. 

The Director stated that the Board annually takes action to authorize 
the signing of contracts entered into by the Board and that such action should 
be taken to make provision for signing for 1955. On motion duly made and secon- 
ded, with Judge Donahue recorded as voting no, it was 

VOTED: that until January 1, 1956, the President, Vice President, 
Director and Librarian, and Assistant to the Director and 
Chief Executive Officer be and they hereby are, severally 
authorized to sign any and all contracts voted to be made 
by the 3oard in the name and behalf of the City and any and 
all communications in connection with the award of contracts 
so voted or recommended to be so voted. 

The Director stated that authorization by the Board for making interim 
expenditures was required pending passage of the 1955 city appropriation by the 
City Council, On motion duly made and seconded, with Judge Donahue voting no, it 

was , , . . . 

VOTED: that Milton E. Lord, Direc