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START 



OF 



REEL 



BOSTON PUBLIC LIBRARY 



BOARD OF TRUSTEES 



ADMINISTRATIVE MINUTES 



MAY 17, 1968 - SEPT 25, 1979 










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A itPPUED IM4GE 

= 1653 E. MPIN STREET 

r-- ROCHESTER, NY 14609 

1= TEL C716) 482-0300 

= FAX C716 3 288-5989 



Precision IIVMGE Products & Setvices 







THIS FILE CREATED AND MICROFILMED 



THROUGH THE RESOURCES OF 



THE BOSTON PUBLIC LIBRARY 



BOSTON PUBLIC LIBRARY 



BOARD OF TRUSTEES 



ADMINISTRATIVE 



MINUTES 



MAY 17, 1968 



MAY 5, 1975 



^^ktdi 



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llinuton of lleeting 
Administrative Agency 



In Board of xrastoes 
Friday, Hay !'(', l^o'6 



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A nee tine of the Trustees as an Adi:n.ni strati ve Agency of the Jity 
of ;3oston was held in the Trustees Aoom on I'^iday, Hay 17, 196b at hOh p.m. 

Present: Messrs Cgnliaia, luurray, Parker, and itaDb. 
The President, Mr Janliam, in the chair. 

The Director reported the notification from uie City Clerk tiiat 
End.n :). Ganliaii on Hay 6 had appeared and been duly sworn as a frustee 
for the term ending; Hay 1, 1973. 

Tb.e minutes of the recular meeting of Harch b, 1966 were ai^proved 
after additions thereto as follows: 

Under "iiction talcen by the Committee on finance since the last 
meeting of the"^ Board i^as approved as follows:" add the follo^.dng: 

On Ij^ December 1967 

VOTKiJ: that there be and hereoy is confirmed action talcen by the 
Comr.iittco on I'^incmce \n.th a quorum voting; as ^ollows: 

VOTED: that the Trustees of the Public Library of the City of 
Boijton adopt as a oudget for che operation of the 
Eastern iie;';ion;a i^ibrary Service for the period 
Januar^r i, i9o6 - December 31, 196b, the foUovdn^: 

SCHEiJULE SCHEDULE 



A 



B 



Personnel 

Books and Library Haterials 

Supplies and Haterials 

Gontr actual Services 

Equipment 

Reserve 

TOTAL 



G 1 
Services 



G 2 
services 



Total 



^3125,321^.00 ;|i79, 725.00 ^^205,050.00 

50,000.00 307,Uoo.oo 357,Uoo.oo 

12,250.00 12,250.00 

19,500.00 13,500.00 

U3,153.25 19,153.25 

3U,5oo*OQ 3h, 500.^30 



2i|,500.00 

33,000.00 
62,306.50 

o9,00Q.^j0 



9751,2b6.50 



and 



Under ''Action talcen by the Committee on Duildints since the last 
mcetin;; of the Joard was approved as follows:" add the foilowinti: 

On 17 r.'ovember 1967 



i ^1 fci 



2 



and 



To confim ax^tion talcen in awardin - a contr act to lachael Uacxopp, ^n^^ 
?— -rrrT:V^.,., ... ..^.^^^03 Action of a br^xnch library om Unn.- at uO ..cade-i;^ 
irrillfii^ in ^B ^ ±n. a contract_JiJ kBOS^eg3.J^^ 

.- n. for si ippl^nrnr n. stntj on mV.Oa. 



VOTED: 



VOTED! 



that there be and hereoy is coni'inaed action tai^en by the 
Goinmittee on .5uildin::s i/ith a quorui,i votinti; as lollows: 

• that there be awarded to Hichael liacioppi , Inc., 11 iSeacon 
Street, .io.ton, Massachusetts, the loi^est responsible and 
eli' iole bidder in ^he puolic oidding, the contract for one 
ereStion and coiipletion of a oranch library ouiiding at 
1+0 Academy Hill Road, Bi^ghton, as specified in the contract 
in the total araount of five himdred ninety-six thousaria live 
hundred forty dollars (.p^96,5UO.), said total being the 
adjusted anount of the contract instruraent after adding 
the sum of two thousand six hundred fifty dollars (v2,bbO.; 
for inconooration of .aternate Ho. h and subtracting tne 
sum of one thousand tliree hundred sixty-two dollars Cvl,302.; 
from the allowance of four tiiousand dollars (..U,0000 carried 
for finished hardware. 

that there be and hereby is awcU-ded to Gomonwealth Gheyi'olet 
Go., 1065; Gomionwealth .-.venue, riotjton, i.assacnusetts, the sole 
bidder in the i^ublic bidding, the contract for su^r-liang one 
Ghevrolet Station wagon as specified in the specifications m 
an aiiount not to exceed two thousand four hundrea anu twenty- 
tiiree dollars (.,^2,U23.00) . 

Follo^.dnr approval by the Director and in accordance mtii the auohority 
dele^^atefto Sm^oy^the l^ustees, e:q.enditures for services and supplies were 
Etherized to^ ch^ged as follows for the months of March and April ly 00, pro- 
dded th!t Expenditures from Gity Ap.ropria-oion have the approval ol the 01 oy 
Auditor. 



VOTED; 



HAi'iGH 



T 



o Gity Appropriations 



PersoncuL Services 
Gontractual Services 
Supplies and Materials 

Books 

Gurrent Gharges and Obligations 

Equiijment 



TOTAL 



^2 7U, 906.9^ 

17,1^2.03 

10,667.12 

1,929.90 

2,7U6.b2 

$309,0U1.32 



I I 



CO 



II 



To Trust lAmds 

Personal Services 
Gontractual Services 
Supplies and Materials 
3ooks 



TOTAL 



To Special Appropriations 

Eastern luegional Puolic Library i^ogram 

Books 

Sui^plies and Materials 



APRIL 



To Git;/- A^ypropriations 



Personal Services 
Gontractual Services 
Supplies and materials 

Books 

Gurrent Gharges and Ooli;.:ations 

Equipment 



TOTAL 



To Trust runds 

Personal Services 
Gontractual services 



TOTiiL 



o Special nPi-jropriations 
Eastern .iegional Public Library Program 

Books 

Supplies and Materials 



^p 267. i;0 

OlU.Ol 

68.00 

7,671.17 

$8,6Ii0.66 



ip5, 773.06 



^3^3,906.88 

13,hh2.1o 

8,623.76 

l6,^UU.o2 

2 3U. 66 

1,727.3)4 

^39l;,UbU.6U 



i:i2U6.25 
s>701.28 



;^12,322.19 

$3,012.98 



Follovjin - approval oy the Director caid in accord^uice vrith the authority 
delegated to himV the Trustees, payi:ient of oiUs was autliorized to be cnai^ged 
as follows for the months of March and April 19ub, provided that payment of 
bills from Gity Appropriation has the approval of the Gity iiuditor: 



5 



VJiRGll 



To City Appropriations 

Personal Services 

Contractual Services 
Supplies and liaterials 

Books 

Current Charges and Obli-iations 

Equipment 



To Trust Funds 

Personal Services 

Contractual Services 
Sup,3lies and liaterials 
Books 



$2 7U, 906.95 

33,392.27 
6,991.12 
1,929.90 

11,301.09 
o9.^^9 

TOTAL s^32b,h;91.22 



ip 2u7.:>0 

olii.Ol 

66.00 
7.071.17 

TOTAL ii>8,6U0.6a 



To Special Aopi-opriat-jons 

Eastern Resional Public Library Procran 

jooks 

Supplies and .Materials 

Construction of Buildinrs and Ori-inal 
Eouii)nent and Furnisliin^s Thereof 



APRIL 



To Citv AooroDriations 

Personal Services 
Contractual ser-zices 
Supplies and Materials 

Books 

Current Charges and Obli-:ations 
Eauii3inent 



To i'rust Funds 

Personal Services 
Contractual Services 



i;>l2,190.97 
i?3,293.i3U 



$l,li73.U0 



v353,90o.6b 

2:>,o6b.91 

7,172.99 

Iu,5^u4.b2 

b, 069.29 
U72.22 

ToTiiL 4iii09,0:.!?ai 



l4bb.03 
TOTiU. i;J701.2ti 



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To Special Appropriations 

Eastern P.egional Public Library Program 

Books 

Sui'wlies and liaterials 

Construction of Buildings and Original 
Ea_uipnent and Furnishings Thereof 



Unliquidated Reserve, I967 
Departmental Equipment Loan 



.^12,322.19 

^b,12k.91 



si7,!?U3.93 
^2U6.0b 
.^32%00 



For the months of Iiarch and ^ipril 19ob, the follox^ing report on 
personnel ^;as made oj the Director. 



Personnel .ictivit;/' 



Full-tim.e eTiployees: 



Pi'ofessional and 
Pre-ProXessional 

Library j^-ssistants 



March 1 Employed 

21I1 5 



TermJ-nated May 1 



20b 



CI', rical and i.echanical 102 

52ir 

Part-time employees 

expressed in F.T.E, ill. 2 

F3r^ 

Avera;^e Monthlv Turnover 
Rate of Accession - 2«9U/^ 



17 
31 



17 



210 



20b 



.5 



3I.S 



12 
3H 


99 
^17 




3^ 


U4.7 
f^31.7 



it. 



ate of Separation - 3 •56;: 



Chan.'-e in Title at Oificer Uaiic 

Edmund R. Ettele, AGsistaiit to the Director (for Systems uevelop- 
ment -and Data I^ocessing Operations) I rch u, 19bb 

ApT:>ointment a to Officer Ranlc 

Lillian E. Gallagher, Acting Brancrji Librai^ian, Parker nill branch 
Libra_ry, Miirch 6, 19otJ 

Aj^pointments to Permanent Staff 

Joseph Sarro, Supervisor of Custodians, Buildings Department, 

Februaiy 2b, 1966 
Julia M. Smith, Children's Librarian, 'Jasiiin,_;ton Villa::;e Branch 

Liorary, Mai-'ch 6, 1966 
Janes L, Ilanley, A^preiitice Bookbinder, Binding ijepartment, Marcii 27, 

1966 
Rodney Mosher, Data Processing Supervisor, Data Processing ucpartment, 
March 27, 1968 



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Deaths 

iiary A. Hackett, orancn Librarian, Parker liill oranci. Library, liarch 29, l^oo 

Retirenents 

Alice K. Gray, Junior Library Assistant, x^rocessint, uepartiaent, April 3U, 1966 
liarren iiadden, naGctrician, BuildintsS Departirieat, April 30, lyoU 
Lydia A. Pailadino, Professional Library Assi.tcint, Ueneral L^uraiy Jepart- 
ment, April 30, 19 ob 



and 

VU'rEDfr 



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and 



VOTED: 



Personnel r^xioendi tures - Janunr;/ 1 - --ip ril 30^ 19o^. 



Full-tine 



Part-tiriie 



Overtiiiie 



lenuested l3udp;et 
■>■ ■ ■'^- ■ - 



5^1,171, Ib'O 



56,900 



26.100 

' ft* ' 



J.a,23o,150 



Actual 



.;a,112,176 

57,675 

20,622 
,1,196,673 



ijurplus (,+) 
Del'icit (-) 

+ $56,971; 

* 1,225 

- 722 

+ i^39,i477 



Action taken by the GoMiittee on .'Unance since the last neetin- oL oiie 
Board V7as approved as follows: 

On 25 Il^rch I966 

To conl'imi action tal^en in ouardinK (D a contr act vdthout puolic 
~verti sei;ient to . rlooe Security bysteiis, inc. ibr i urjTX_^3 jij^ j .jlEld 
"^"TT Tatrol protection at the Lon,; Island ^^00.. oto ra^e iJ?ea (2; a 
^ntract vdthout puolic adverti se nent to rlooe pecui-ity oystejis, ^nc 
for r urnisiiinf' f-uard and patrol prooecti.^n at t he Centr a]. Liorary 
buildin:; and '(3) a corrbract to ohe lowest oidder, :Li.ipire Glba nin^ xnc, 

, and maintenance service at the dentral 



for the cleaj-iin :j polish ^„ 

Liorary buildin., 

yOTiO): that the action tsl:en by the Cwrnr.Tittee on rincuice on 
25 luirch 1906 are approved as follous: 

VOTED: tnat i ailin J. ix./iff, jirecoor and Liorariaii of tne Pujlic 
Lit)rar- of the City of :.oston, oe and hereby is flirected to 
renuest the pendssion of the Mayor to aviard, vdthout inviting 
proposals by advertisenent in the 'Jity Record, tlie contract 
for fumisninc: guard and patrol protection at the Lonp; Island 
'<ook Stora-e .^^oa, on Lon^ island, in boston Haroor, ^br v-he 
period April 1, 19o6 throueji hai-ch 31, 1969 to blooe Security 
5v stems, inc., 13A Iledford Dtreet, arlin.-ton, h as sacim setts, 
the lowest responsible and elif-iole bidder in invitational 
bicdin-, at an^ hourly rate 01 two dollars and fifty-one cents 
(v^2.5l) for each day '.onday tnrough Thursday, from 5 p.i^. through 
9'^a.m. the followdri;: day, and in addition on i-Viday, Saturday, 
3unday, and lionday, a. d" further for each hour in eacn leral 
holiday 9 a.m. to" 5 p.iu in all months in which dlobe becurity 
Systems, Inc. does furnish [protection as aforesaid; the total 
amoun-i. which i.iay be i)aid under t.ds C'ntract not to exceed the 
sun of tv/enty-four thousand doUai's (s.-2it,000.00) , tne reason 
for the awarci as aforesaid oein ;, that the services are of a 
professional nature and do x.ot lend themselves to sucii 
advertisement; 



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VOTED; 



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and 



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that i-hilip J. liciJiif, Director and Librarian of the Public 

Library of the Oity of hJoston, be and hereby is directed in 
the naine and oehalf of the frusLees of the Puolic Liurary of 
the Jity of boston to execute said contract in quadruplicate, 

that Philip J. Hchiff, Director and Librarian of the Public 
Library of the City of .Boston, be and here oy is directed to 
reouest the pendssion of the Mayor to ai-rard, vdthout in- 
vitin,:; proposals by advertisement in th.e Oity Record, the 
contract for fumishinr gucird and patrol protection at the 
Central Library ouildinr in Copley Squ^^e, boston, for the 
period April 1, 19o6 tiiroufih liarch 31, 1969 to blooe Security 
Systems, inc., 13A Iiedford Street, Arlinr^ton, Massacbuoetts, 
the lovrest responsible and elirible bidder in jnvdtational 
biddiniT, at an hourly rate of two dollars and fifty-one cents 
(.y2.5iy for each hour in each day, including Saturdays, Sun- 
days, and lejal holidays in all months in which Globe 
Security Systems, Inc. does fui^nish protection as aforesaid; 
the total ainount vndch may be paid under tlds contract not 
to exceed the suia of forty-four thousand dollai^s (;^Uit,000.00), 
the reason for the award as aforesaid bein- that the services 
are of a professional nature and do not lend themselves to 
such advertisement; 

that Pidlip J. Hcidff, Director and Librarian of the Public 
Library of the City of boston is directed in the name ajrid 
behal/of the Trustees of the Public Liorary of the City of 
Boston to execute said contract in quadruplicate. 

that there be awarded to Lu^dre Cleaning Inc., I63 Meridian 
Street, East boston, Massachusetts, the lowest responsiule 
and eligible bidder in the public oiddinj, the contraxit for 
the cleaidn^., polishin?,, and maintenance service at the 
Central Library builaing for the period April 1, 19b6 
tJiroui^ March 31, I969 in the total anount of twenty-three 
thousand seventy-six dollars (s323,076.00) . 

On April 1, 1968 

To confirm action talcen in awarding a contract for sup ^dvlnr. deliver- 
j nr- and installin one Versamatic -^ook P aster to Mane brothers, ^'- Co. 
of Hew York, Inc. 

VOTED: that the action taken by the Comidttee on i'lnance on 
1 April 1906, be approved as follov7s: 

VOTED: the.% there be awarded to --ane brothers u: Co. of hevj York, 

inc., UoO Canal ;:^-Lreet, .Jew York City, New York, the lovjest 
responsible and eli::ible bidder in the public bidaing, the 
contract for sujiplyln^, delivering, and installing one 
Versaiaatic Bool:. Paster as s-pecified in the specifications 
in an ajiount not to exceed seven thousand and fiiteen dollars 
(.^7,015.00). 



VOTED; 



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Action talcen by the Gorunittee on liuiiuings since the last meetinii of tlie 
Board was approved as follows: 

On 26 iipril 1968 

To coniini action ta i cen in awardinr; contracts for a oook riiiishinc; ^nd 
GtaiLpirir 'machine and" for four .tefiiscoj^e bookchar-e r cameras > 

VOTED: that the action tal:en by the liuildings Goinmiotee on April 26, 
1966 is approved as follows: 

V0T3D: that there oe awarded to Gane lirothers c^ Go, of New York, inc., 
UbO Canal Street, New York, liew York, tlie sole oidder in the 
public biddiii'-, the contract for sui plying, deliverin::, and 
installing one Fle^er Library oook finishing and stanii^ing 
machine mth automatic cover positioner as specified in t,he 
specifications in an amount not to exceed six thousand and 
forty dollars (v6,0l!.0.). 

and . , . • ■ ^ 

VOTEIJ: that tliere ue awarded to Jistriuution iissociaoos, -i-nc., 

7^1 Main Street, .ialthan, Massachusetts, ohe sole ui..der 

in the public bidding, the contract for supplying, delivering, 

and installing, four ile^^iscope bookcharger caiaeras as 

specified in the specifications in an ajTiount not to exceed 

two thousand seven hundred eii.;ity dollars (..-2,760.). 

In accordance vatii the xisml practice in tiie natter of signing payi^oils, 
on motion duly made and seconded, it was 

VOTiiD: that subject to the approval of the liayor in accordance vrith 
the provisions of oection 22 of Ghapi,er 3 oi tiie itevised Or- 
dinances of 1961 Philip J. iichiff, director, or upon his dele- 
gation Jolm J. Connolly, Associate Jirector, or ^liaaoeth si, 
Brockunier, Assistant to the Jirector, aiid oecretar^r of the 
Trustees, or Kevin T. Fitzpaorick, Supervisor, .business oper- 
ations, be and hereoy is auohorized to sign the payi'olis of the 
Library in representation of tiie Trustees for a period not to 
exceed four weeks from June 3> 1966. 

VOTliD: that suoject to the approval of the Hay or in accordance vdth 
the provisions of Section 22 of Chapter 3 of the deviled Or- 
dinances of 1961 Fnilip J. iicl-'iff, .Jirector, or upon his dele- 
eation John J. Connolly, ..s^jociote )ircctor, or Slizaoeth j3. 
Hrockuninr, Assistant to the jjirector, and Secretai-y of the 
Trustees, or Kevin ±. rUtapatrick, Supervisor, Susiness Opera- 
tions, be and hereby is authorised to si^n the pa\Tolls of the 
Llorarir in representation of the Trustees for a period not to 
exceed four woelcs from July 1, 196b. 

VOTET): that subject to the approval of the Mayor in accordance with 
the provisions 01 -.notion <i2 of Chapter 3 of the Revised Or- 
dincmcen of I96I ?liili:» J. i.ciliff, birector, or upon nis aele- 
gation John J. Connolly, /associate Jirector, or Slizabeth ii. 
Brockunior, Assistant to t-he director, and Secretary of uhe 



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Trustees, or ;.evin 1. /itzpatrick. Supervisor, ..usj.ness 
Operations, be and uereby is o^utiiorized to si,_,n -ciie pay- 
rolls of ohe Liorary in representation of the Trustees for 
a period not to exceed four vreeks fro.. July 2y, 19oo. 

Circular Letters hos 2, 3, 33, and U, I968 from the Hayor's Office 
were read and ordered placed on file. 

The reoort of the GoLnnittee on buildings v/as dispensed \dth in- 
asmuch as all had oeen present at tlie meeting on April 26. 

The Director reported on the conference held idth the Director of 
Administrative Services on a possiole 3.^ reduction in tlie Library's 19ob 
budp-et. He stauod that the items in the oudget had been gone over, 
among them a provision for the Library to be open on Sundays durin;, the 
summer, and that in going over other items the Library had shown thai, 
about ;j360,000. might be saved if it did not buy certain planned equipment. 
Tlie Director staged that ohe drcctor of .administrative services had talzen 
the matter under advisement, that he had stated tnat he considered the 
Lior.'iTv to ue in ..rctty good condition, and tliat he would be talking v/ith 
other Git:, > departments" before there was any decision. The Director stated 
that no further word had been received. 

The Director reported on the status of the contracts for erection 
of branch libraries as follows: 



Brinhton 



Charlestown 



Dudley 



the i;ork is progressing and is aoout I^'.j coritjleted. 

It is expected to be done jn early 19o9« 

there has been some trouble in connection vjith tliis 

building, bids have been received, but some reaction 
in opoosition to the new building has developed among 
residents and the/ are to be given a further chance 
to talk at a mcetin^ wiiich Mr Carroll is to attend. 

— coiiplaints on the si'.:e of the Liorajc-y as compared to the 
courthouse and police station are still being received 
froLi residents, out plans ai'e .ping atie<ixi, :ri.th the 
exT^ectation that construction i/ill be undex-way shortly. 



Fields Comer — 



contract has been av/arded, out not proceesed and 
budlder is disturbed at delay. PFG has been consulting 
\<r±x,h Library as to situation. A building at ohe site 
is open and unlocked at present, wiiich is not a good 
situation. 

Grove Hall V7i.dtiag now for PFG to awai'd contract on this. 

Lower hills — there is still no action on this. 

The matter of the materials that the Library is to provide in^the 
disadvantaged :u-eas such as at Dudley was raised, particularly as to the 
literature to be made availaole. 



^Jta 



10 



The Director reported that there is a black literature, ohat the Liorary 
does have a collection on the ner.ro and the people of M'rica, ohai. it has bou(,ht 
a substantial nmiber ox books from a Hew York dealer who specializes m Afro- 
American collections, and that it has been in process of strengthening: consid- 
erable the collection in this field not only in the Central Libral^y, out also tne 
brancii libraries. He stated th.:,t if the Library is able to put in operation one 
special r^.oDile liorarv service it vail be stocked with books on the ne^ro and 
mth ne.To literature*, and that this collection will be treated as cxijenuable. 

He stated in respect to the black newspapers that the Library does 
taJ-:e thein, is interested in fiii^dnf: them, and is attcmptj.nr to enlist the aid 
of the nevjspapers in this project. 

llr Rabb stated that tiie Library should bend every effort to provide to 
this group those materials wiiich the ..embers of the -roup caimot cufford to buy 
themselves • 

The -resident pointed out that as a rroup they are lookini; for identity 
and uhat literature is one of the best ways to ^6"^ i't* 

Ms'^ Hurray raised the question of the Liorary' s activity in the field 
of story-tellin • and me director stated that the Library does have story-telling 
and, in" fact, has on its staff one of the oest noLro story-tellers in the country- 
in the person of iirs iieryl itobinson. 

Msgr Hurray made the su,j^e3tion that the Librai-y micht turn to the 
Museum of Fine jxrts to proviae it vritn some artifacts uy the ne^^ro th^t could 
be used in the new brancii libraries. 

On the si^atus of internal changes in the Central Liorary the Jirecxor 
stated that all material is beinr moved out of the /uJiex, vritii some sections 
goinr to the Lecture Hall. He stated that the iJindinr Department is to be 
moved to the City Printin- ^^ection at a coso of ..>7,000. to the Library, whj.ch 
id.ll have to be paid from the Dr Saiiuel xibbott C-reen Hemoi-ial r'und. 

On motion duly made and seconded, it was 

VOTED: that the Jirector be, and hereby is, authorized to exi)end an 
amount not to exceed C.7,000. from the Dr ora.^;uol Abl^ott ircon 
Hemorial Fund for movinr exi:?enjes incux^red m conjiectioxi \n.th 
the traiisfer of the "Sindinr Department equipment from the 
Central Library buildin 
Bo 'ton. 



to the Frintin:: ejection, City of 



rhe Director stated that the Library was continuini: to stud,, the possibilities 
of use of tiie old Charlestovm Branch Library buildin^; for other purposes and 
at the same time was keeping in toucn ..ith the Law i.'epai-ti;iunt as to possibility 
of ojtaininr the old police station that- is near the entrance to the Last 
Boaton Tunnel. 

He reported that the moving of the utilities from the ilnnex was u5 per 
cent completed, that as soon as tids \;ork is complected oids idll oe sought for 
the demolition of the .Jinex, that t-iis work should oe done vathin ninety days, 
and that thereai'ter biddin-^ on construction of the iv-.dition coulci talce place. 



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The Director reported that the third annual symposium had been 
held by the Print Department on Kay 3, that tiiis had oeen most successful, 
id^tii presentations on Print Collecting Today from the standpoint of the 
collector, Arthur Vershuow, of the Libr^o^y^ Sinclair Hitciiin^s, and of the 
desacr, day Leias. He stated that there had been a large attendance of 
print collectors and i-epresentatives froia the colleges of the uew iiiigland 
area. 

The Director stated that the Eastern Reijional Library pro.'jram i;as 
movinp; ahead and that he would have a report for the next iieeting when the 
annual iieetinc of the Eastern Regional Liorary Advisory Council in early 
June xall have been held. He reported uhat it was most proridsing for 
continued imoroved service to the citizens of Bo:;ton. 

The ]ji rector brouj,,ht to the attention of tiie Board that he was 
subrdtting a recom lend ation for the revision of bection 2b, Chapter 3 of 
the Revised Ordinances of the City of Boston. He stated tnat the piu-pose 
of the proposed revision was to enable the Liurory to aeal directly with 
overseas oook dealers rather than to transact ..ui-chaoes through an ionerican 
book dealer. 



Dissolved: 



^^fi/UL^^ 



Secretary 



hinutes of Iieeting 
Adrrdid strati ve Agency 



m Board of Trustees 
Wednesday, June [?, 19ob 



A meeting of the Trustees as bii .idmiidstrative Agency of the City 
of Boston X7as held in the Trustees Room on \;ednesday, June ^, IS^ob at U:30 p.m. 

Present: Messrs Caihai;!, Hurray ;md 0»Connell. 
The President, Hr Ganliam, in the chair. 

There came before the ;oard a group of citizens v/ho had requested a 
meeting lath the I'rustees to discuss the branch library to be build in i,he 
Roxbur-' Civic Center in tiie Dudley btreet area. The follovang were in tiie 
group:" Hr and Mrs Norman baunders, Hr Tiieodore II. Howe, Iirs Leona uilliams, 
14r Eric H. Bro^.me, Mrs Elizabeth -iastie, Hr /.dwai-d b. Teixicra, and Hr Yamd 
P^vTlotis. 

The President invited tiie group to present tueir ideas and suggestions 
in respect to the branch librar;/ ouJ.lding planned for erection in the Roxoury 
Civic Center. 

Hrs Hastie spoke first, s-oa-oing tliat tiie feeling of the citizens was 
that -the present liurar"/- as ulanned was totally inadequate now and for future 
needs. She sx,ated that" an interval of some six. t,o eigat years from tue time 
of planning tiie branch library'" had produced a cliange in needs, that a 
different t:/pe of library- was needed, une that would have a strong MTo- 
iimerican content, i^hat tiie ouildini^ should have rooms for meetings, gatherings, 
and different activities sucii as worksiiops. She reported tiiat their group 
originated tlirough Hr Saunders liavint: stressed to tnem as mteresued citizens 



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of the cormimity the need for a very strong xj;ro-ii:.k^ricaii collection by their 
people, that there ±3 a lack oi" kno;;ledcje by teachers of id'ro-iiiaericaii history. 

She stated that at an earlier meeting; with Library representatives it 
had been found that what was planned was a si.iall 10,U00 voliame branch library, 
which was to replace the Ht rleasant and Memorial Branch Librar-ies, that now 
the universities have tal:en an interest in doin^; aometiiin>j for the coi'U lunity, 
but that the:"- have no place to meet, and that tiiis ^Toup feels that tiie need 
is no longer for a place to check out books, that the need is for roons and 
meeting: centers to rent, workshops, etc. ohe stated that after the earlier 
coni'erence vjith the Director, Mr ilcidff , she had tallied with the people of 
the conraunity to find out their real interest and had found a very sti-onc 
feeling that' there is a need for a re5p.oual center for the study of liie juro- 
i^jnericati back;p70und, aiid that :3ii<Tiions, the Science iiuseun, the Chilciren's nuseuii 
were £ill ea^jer to help, ohe stated that as the connunity residents saw the 
present site they v;ere disraayed that tjieir library ^3hould be sandwiched in 
between two lar:-:e units, the courthouse and the police station, that v/ould 
completely overshadow it. 

She stated that they had been looking, over the ai^ea as to possible 
other si-ues that vjoulu be suitable for the lar^^er buildinr that i/ould ue needed, 
if tlieir concept of what the branch liorar^^ ;.ere to be accepted, ana that there 
was one on Hurabolt Avenue T;hich has 99,000 square feet and is neai* ^he new 
Ecumenical Center, in order to present their ideas of what the ouilding sirioulQ 
be the fjroup had interested an arcnitect, froii iiassachusetts Institute of 
Tec.inolo[2^, to desi^^n a buildinr that vjould fit the xtoxuury Civic Center sii>e. 
They had also talked idth tiie architect of the desi£;n that had beeii approved 
for tlie iloxbury Civic Center. Jhe stated that she viished to iialce clear that 
the plan which they had brought was not c^nsiuered uy theia to be a final lolaii, 
but made simply to demonstrate felt needs of the cor.u mnity, that it was designed 
to accommodate a book collection of 100,000 volumes — S'U,uuO of jaro-^u aerie an 
works and 5?0,(jOO other, that it included provision for a commercial book store 
and for a cafeteria, botii of which they felt would add mucii to the usefulness 
of the unit to tlie coi^jnunity. 

Otliers of the ^ro^P ""^i^en made presentations oupportin.c: the ideas put forth 
by I-Irs Hastie: that the unit should be larr^er becuase two branch libraries were 
bein[5 closed to oe --eplaced b;/ one, that there is a chan.^^e in the neifhborhooo and 
an awaicened inter e so, that there is now the cultural need, that what was bein*^ 
stressed v;as a buildJ n(j; that would be multi-purpose. They indicated that they 
would be ;lad to have questions r>ut to them, uy the I'rustees. 

The President stated that the Board lias ready mid would be {jlad to rive the 
time to hear what the^'' felt irere their liorary needs. He stated uhat as a Trustee 
he vjas very , gratified oecau^e the Trustees were very a^.j^reciative of community 
interest, that there v/as no point in ouildinr a iioraiy for widch there is not a 
need* He stated that the rot^ijnal librc..ry unit is idthin the plans of tiie board for 
certcdn central ser\dces ..ror , out that wliat the -jroup ejivisajed to some extent 
went beyond the function of Ukj usual librai-y^ ^^^ tnis, iiov-ever, iid;ht be very 
desirable. He then turned to the Director and Assistant director for further 
comment on the situation. 



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n'he Director stated that the regional libraiy concept was in process 
of ex lo^aoion by tiie Liorary, tliat some of tiie tidni^s su^^^ested lyy the speaicers 
had not been contemplated as ,.art of such a unit, that what tne Liorary nad in 
mind i-jas a liorai-/ that was between tlie usu^d brancii library and tne central 
librar^: tnat would improve the local service in many paints of tne comiaunity — 
for widch -Ghere is a need not only in the present area but elsewhere, ne 
stated that tne size of sucii a uidt with its ;?reater cost -oes beyond the_ 
Liorarv, it affects the City, but uhat tiie fact tliat some of desired services 
vrere presently being talcen care of by otlier agencies does not entirely nc:jate 
tlie needs expressed. He then discussed the site selected, stating that it nad 
some advantages and also some disadvantages, ohat it is at one end of tiie _ 
commuidty, wldch, he pointed out, is not what is desirable m a regional li- 
brary, -oiiat a normal size branch librai-/ hati been plaimed such as are going _ 
up in Gharlestoini, Soutli End, .delds Corner, etc. He stated tliat the building 
as nresently planned does not preclude the operdng of a regional brancn li- 
brary, porhaiDS in the Codman Scuai-e area, that wiien a branch library- is Duilt 
it should be planned for the future needs. 

He pointed out that at each of the past three ilegro History Ueelc 
pro-rams the needs for streng-bheidng tiie African collection was stressed, tnat 
it was important to 'i.-'e ini-omation concerni-ng the collection l<:nowi m tne 
branch libra^jes aji^ olse./here, aiid that the Library has been increasing its 
collection. He stated that the providing of sucli increased facilities 
is a matter that the Trustees ^dii have to discuss \dth the City adrani strati on 
— in conjunction idtii the llodel Cities Program. 

The Assistant ..jirector spoke on area covera>;e for the library 
svstem, that Dudlev Btreet, Pields Com-:r, .toslindale, i.^ere to have neigh- 
bor-hood libraries in ai^eas of accessiuility for maxiiTiUm u^e, oha-o tne Linra^y 
iiad for years been working on tliis conce,.>t of tlie neighborhood liorary unit 
to serve the citizen. He stated that Ht Pleasant and l-.emorial iiave ooth been 
used for stud^^^ but that nnithcr was comparaole to wnat can ue done at ;DOuth 
BD^^ton, Tdth some space for iisteidng, vieiring, and discussions. He pointed 
out tliat even vdth a re-ional library no matter how well conceived and equipped, 
the user^ would be telling tiie Liorary tiiat wiiat is needed is sometning more 
informed, more reachable, idthout tiie necessity to use a great card catalog 
instead of oeing able to go directly to an adcove to look or to ask a librarian. 

Tlie President asked Krs Hastie whetiier she ha/i any comment to offer in 
respect to use of a close personal service of a local brancii library as cor:pared 
vdth a regional urdt. 

Tirs Hastie stated that it was not that anyone was against the neigh- 
borhood librar-r, out that the roup tiiouglit that the Dudley Btreet unit needed 
more adeouate meeting room facilities, an adequate collection of M'ro-iuaerican 

works, 
ardencies. 



a resource center for books to feed into "Bxodus, and otner regional 



The Director i:ointed out tiie importance to any part of the commuiaty of 
the service that is being done through use of the idbrary's m-agnificent col- 
lection -.f films and books, that this was an extension of this Central Liorary 
resource. 



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14 



The Assistant jJirector reported on some of the steps taken by the Library, 
that the liortheastern proi-rani that is operatinr on Goliiribia Koad nakes ULe of^ 
the fiLn^s to a c;reat extent, that the Library maices lists oi* books, ciid that it 
has gone to all^the Roxbury a^-encies and is continuinr; to cooperate in every way. 

Several members of the fjrouo present offered their comments — that 
until construction conuiences there was otill a chance to reflect on v;hat were 
the changing needs of this commiirJ.ty, that there is felt that txiere is need 
for more*^staff , more space, and more books, that there is a feeling - psychological, 
perhaps - against havin;- to ^o from their comiaunity doi/ntoim to the Central Li- 
brary, they want their library near. 

The President asked the Director as to the size of the book stock planned 
for the new branch libr£iry and v/as inforraed that it was to be 27,OOu volumes. 

The Director stated that what was being asked for by this group at this 
present meeting was not the usual library concept, ohat the Brighton .branch Li- 
brary - a regional unit - will have a collection between 70,000 and oO,000 .^ooks, 
that t;iis is^a reasonable size for such a library, mid, further, that there is 
some doubt that the Judley street site xrould be the right location for a regional 
branch, but that no one questions the need. 



^ 



The Pi^esident inquired whether the site would be of sui'iicient size for 
a regional branch and was ini'ormed by the Jirector tiiat some doubt had oeon ex- 
pressed oy the architects, that a larger building can be constructed, but thc-xt 
there would be insufficient space for p^irkin^, that the proolem was not insur- 
mountable, but that it would have to be exijlored. 

The several members of the group stre^^sed the interest of tlie cormunity 
in having the unit they propose remain a Librai^y project, not a school project, not 
a Wasliington Park project, that this is reflecting tneir point of view as parents, 
that they recognize that other ai^eas would also UL^e tiiis unit, and finally tliat one 
of their main puT^JOses incoming before the Trustees was to o-jen up lines of com- 
munication with the Library, 

The President pointed out that the Librar^^ has had for many yeai's a 
striictui-e of visiting cormdttees and has had ma.iy years of experience as back- 
grounu for ascessing'citizens needs, lie pointed out, lui^tner, liiat action by the 
Library has now become much more complicated, that it noiT musx. deal with the 
.joston*^ Redevelopment .authority, the iiodel Jities Program, and tiie Public racilities 
Commission, He stated that as Library Trustees txioy would work out the proolem 
to the best of their aoility and \;ill ,Ave close consideration to tlie oranch li- 
brary plan. 

The group stated that they had corrie to uho present meeting because as a 
group they had been asked to represent the community, to have a part in the plan- 
ning of a*^ building so that the Library- does not just put up what it thinl:s should 
be the branch library building, and the comiumity hod other g-roups, too. 

The President stated that the Trustees thought that tiiere was much in 
irhat they had to say, but that the Trustees could not abdicate their responsibility. 



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Fr-. '^'astie stated that she believed that the conce,.t presented at 
tills meetin would oe used more txian the concept of an Egleston bcuare 
}5rsnch Liorary t^pc, that what it woiold offer for the coruiuiaty would 
far exceed uhat Egleston bnuare con offer, 

Krs hast-ie vjas asked b- Hr O'Gonneii whether tne ruolic Facilities 
Department had any comment on their proposal aiid was informed tnat tne Director, 
Kalcolia Dudley, had stated that a letter from the Director oi tne Liorcry 
would be needed. 

The iresident then sue.gested tnat the Doard cxaiiine the j.lan dravm 
MV for the tvToe of buildin- i^ronosed oy the group. This was done, with ex- 
planations given by the architect, Mr Yanni Pyriotis. 

The President then stated to the ;^roup present that the proposals 
that go beyond the normal role of Uie Library would have to oe discussed 
mto the 'kity authorities and tlie m^anner of their financing woula nave to 
be considered.. However, he stated, as a procedure there was no reason why 
the Murary Siiould not keep in touch at eacn step. 

The Dirccuor suggested that T^he gToup ought also to give consid- 
eration to other sites. 

llrs Hastie replied thai, the group hud not been offered any alternative 
and .hat the'^ had discussed the matter but no otlier site had oeen oifered 
them, .aiother of the group pointed out that it was felt tnat ..ualey otreet 
was the most practical, because it was most accessible, that all ;^^s lines 
terminate at Judley, aiid th^ro the students coming home nave to get oii at 
judlev ond therefoi^ are right at tiie library. 



jis solved: 






oecrei.ar2^ 



iiinui-es of lieeting 
Adi.d-nistrative Agency 



In 1,'oard of Trustees 
Friday, June lu, 19 ^^ 



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A meeting- oi the Trustees as azi Admii.istrative ;.gency of tiie City of 
Boston was held in the Trustees Room on Friday, June Hi, l^od at h:V^ P.m. 

Present: Lessrs Ganliam, mui^ray and O'Gonneii. 

The President, ilr Ganham, in the chair. 

The iTiinutes of the annual and regular meetings of Iiay 17, 19ob and of 
the regular meeting of June $, 1968 as presented were approved. 

FollowT.n- np;rx-oval by the Director cjid in accordmice with -ohe ^ authority 
dele ated to hiJ^iV the Trus^oees, exi^enditi-o-es for sen^ices and supplies ..ere 
authorized to be cnarged as follows for the montn of Hay 19oo, l^^^^J^ 
exr^cnditui^es from Dity Appropriation have the ai^provai of tne .ity .aicitor. 



^ -^ *^ 



j^mtmmm 



16 



I'iilY 



To Cit^^ Appropriabions 



Personal c)ervices 

Contractual Services 

Supplies and 1 atorials 

Books 

Current Oharres and Obli£-ations 

EquiDPaent 



TOTAL 



To Truat Funds 

Personal L^ervices 
Contractual Services 
Sup];)lies sjid liaterials 
!Crui':)Tii.ent 



TOT/O. 



v2o2,702.00 

11,917. 3U 

7,066.b9 

o,296.!^6 

96.00 

5.ii3o>36 

931^,^17.1^ 



i;>330.00 

2,002.11 

121.25 

25.00 

.i>2,a/u.j.t) 



! 



To v-Decial Apin^opriations 

iiastem Rer-ional Librar:^ Pro!::^^^'^ 

Books 

Supplies and liaterials 



$U, 709.^2 
;]37b,OOO.U6 



Follomnrr approval by the ^-drector and in accordance idth ohe authoritv 
delei^ated to Imi by the Trustees, payment of bills uas autliorized to be charred 
as I'ollovjs for the luonth of lla^r 19^0, provided that paiTnent of oills froii City 
ADDroriation has the anr)roval of the City auditor: 



MAT 



To City A I ro-oriations 



Personal oorvices 

Contractual .Services 

Supi^lies and . aterials 

Books 

Current Char res and Oblit;;ations 

EquiDment 



9252,702.00 
17, ^0*^.70 
15, 010.31! 

6,296.56 
10,350.96 

2, V 32. Ob 



TOTAL 



9337,150.72 



To TruGt x'unds 

Personal oervices 
Contractual services 
Supidies and l.aterials 
Current Jhar^jes and Obligations 



TOTAL 



v330.00 
2,002.11 

121.25 
25.00 

92,l!j6.36 



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To Special Aj-propriations 
Department EquipLient Loan 

Eastern Regional Library Service 

Books 

Supplies and ::aterial3 



$1,9U0.00 



$5,139.31 

i;i7o,ooo.U8 



For the laonth of Hay 1968, the lolloviinc report on personnel ixas 



made by the Director. 



Personnel .'ictivity 
Full-tine orr[3lo;rees 

Professional and 
Pre -Prof e s s i onal 



May 1 



210 
20B 



Library Assistants 

Clerical bug .Mechanical 99 

517 

IU.7 



Part-tir.ie employees 
e:qDressed in F.T.E, 



531.7 



Employed 

9 

_3 

17 

_0 

17 



Terridnated 

h 

8 

J. 
13 

1.0 



Jimc 1 

211 

2u9 

101 

521 



J-3.7 
'J3 



^^tT7 



Averare Ilonthly Turnover 



Rate of Accession - 3*19/^ 
Rate of Separation - 2.UU/o 

Chan-es in Title at O fficer iCanl^ 

Raymond r:. Afler, inter-Library Loan Officer, Hay b, I968 ^ 
Glatiys R. Ifnite, Curator of General Liorar^^ Book Collections, May 13, 19oo 

Promotions at Officer Rank 

Katherine K. Dibble, Jranch Librorian, Hyde Park Iranch Library, May u, 19ob 

Oeaths 

Henr:- lU Jones, Junior Librcory i.ssis-oant, jooi: otack .ervice, Iiay 12, I968 
RoDort J. Hartley, Senior Library Assistant, Central Char^ini^ xiecoras. 
May 20, i960 (icilled in action in Vietnar:i) 

Personnel ,u}Q)enditures - January 1 - May 2o, 1966 

iictual 



Full-tine 
Part-tir;ie 
Overtime 



x'teouested LiucP^et 

9l,Ul^o,390 

72,7UO 

32,260 
vi, 51+5, 390 



..1,370,590 

69,662 

32,903 
9l,U79.375 



Surplus (+) 
jeficit (-) 

+ i;;63,600 

+ 2,u5b 
6U3 

+ ij)66,0l5 



.2L 



K^^MaMM^^lNAMiAa 



^^^***>" "^- - ^ 



18 



Action talcen by the Gorciittee on Finance since the last meeting; of the 
Board was approved as folloxTs: 

On 6 June 1963 

To confirri action talcen in airardinr: contracts to; (1) Idld .-: Stovcnsj Inc.^ 

' " ' " ord covers 

■Dart Inc., 



and 



ana 



ana 



for- one pernor cutter, (2) i3ro-Dart inc . ., Tor :ohono^yo-pii record covers. 
(3) 5ovene7 ^o^'^ 'lor one 3/U ton pickup truck, aa^l (^} -'rcwja 



I 



I 



r^or ruvaziino bindo r s • 



VOTiiD: that the action ta]:en by the Goimiittee on Finance on 6 June 1966 
is approved as follows: 

VOTED: that there be ?Jid hereby is awarded to IJild c^: Stevens, ^xnc, 
p Conn Street, i/oourn, I Massachusetts, the sole bidder in^ 
the public bidding, the contract for iurnishin-, deliverinr, 
and installinc one paper cutter, as s}jccified in the 
specifications, in an ai.iount not to exceed ei^^it thousand 
one hundred dollars (;.".6, 100.00) . 

VOTED: that tnere be ^iCx hereby is awarded to bro-Dart xnc, 
Sb Earl Street, l^ewark. New Jersey, tlie sole oidder in 
the public biddin-, the contract for supplying and ^ 
deliveriiig phono:, raph record covers, as specified in 
the specifications, in an ainount not to exceed five 
thousand six hundred forty dollars (o3',ol|0,00) • 

\/0T£:D: that there be and hereby is awarded to doveney I'ord 
Sales inc., 1700 Oentro Street, V/est Roxburj/", 
I.assachu.etts, the lowest eiici^le and responsiule 
bidder in the public bidding, the contract for 
fumisliin^ and delivering,, one 3/u ton pickup truck, 
as specified in the specifications, in an aiaount 
not to exceed five thousaiid five hundred thirty-six 
dollars and ninety-eight cents (.-i?, 5' 36. 9b). 

V0TEJ3: that there be -and hereby is awarded to Bro-Dart Inc., 
56 Earl Street, lewark. New Jersey, the lowest 
responsible and eli-iole bidder in the public oiadinr, 
the contract for supplying and delivering naL;azine 
binders, as vspecified j.n the specifications, in bxi 
aiaount not to exceed one thousand eifjht hundred twenty- 
seven dollars and seventy cents (;.a,b27«70) • 

In accordaiice lath the usual practice in the matter of si^ninr; pa^.Tolls, 
on r.otion duly made and secnrled, it was 

VOTED: that subject to the ai)proval of the iiayor in accordance 
witii the provisions of section Jl of Chapter 3 of the 
Revised Ordinances of I96I Philip ^. iichiff, .director, 
or upon his dele.:ation John J. Connolly, iissociate 
Director, or Elizabeth ... .rockunier, iissistant to the 
Director, and Secretary of the Trustees, or Kevin T. 
Fitspatrick, Supervisor, lousiness Operations . be and 
hf- • ^- .iioriy.ed to sir;n the payroll r of the Library 
in representation of the Trustees for a period not to 
exceed four weeks from August 26, I968. 



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and 



VOTEjJ: that subject to the approval of the llayor in accordance 
I'Jith the provisions of Section 2S of Chapter 3 of the 

Revised Ordinances of I96I Pliili^ J. Lchiff, Birector, 
or u^Don his delegation John J . Connolly, Associate 
Director, or Bliaabetn B, Brock unier. Assistant to the 
Director, and Secretary of the Trustees, or Kevin T. 
Fitapatrick, Supeirvlsor, Business Operations, oe anci 
hereby is authorized to sirn the payrolls of tlie 
Library in representation of tiie Trustees for a period 
not to exceed four weeks from Septenber 23^ 1960. 

VOTED: that subj^.ct to the approval of the Iiayor in accordance 

with the provisions of Bection 22 of t^hapter 3 of the 
Revised Ordinances of 19ol Phili]) J. McIJiff, JJirector, 
or upon his delcfjation Joim J, Connolly, /issociate 
Director, or Blizabeth B. Brockunier, iissistant to the 
Director, and Secreta^'y of the Trustees, or Kevin T. 
Fj.tzpatrick, Supervisor, Business Operations, be and 
hereby is authorised to si-n the payrolls of the 
Liurar^r in representation of the Trustees for a period 
not to exceed four \;eeks froii October 21, 19o8« 

Circiilar Letters Mos ij, 6, and 7, l9ob from the 1 layer's Office were 
read and oi-dered placed on file. 

'The j^irecbor reported that the reception to honor raenbers of ohe sta^f 
with 23' years or iiore of service held on liay 2\\ by the Cornird'otee on Pcrsomiel 
and l\iblic Relations had been a successful one witli very ^^ood reaction from 
merriDers of the staff. 

The Director reijorted that the Union representatives of the staff had 
held a meeting : wdth llr Allan i.. uraciinan, the City's labor ne[;otiator for City 
Departments, in re{;;ax*d to a proposed amendment of the existing; agreement to 
clarify procedui^'es in tlie personnel manual. The director indicated that the 
meetin^; had been satisfactory and tlie lan^jiua^je of the araendment also satis- 
factorv. and that now Lr >rachman ijould tr^-" to .:et a-;reement of the Union as 
to the final ..ordinr^- prior to obtaininr the si:nature of ttie President. 

He rep)orted on certain pending personnel matters, the searcn by 
:iiiiself and the Assistant Director for a senior person to head worl: in the 
Roxbur-'- area, Tirefera-jl'- a, traJ.ned ne::ro liorarian wiio can make a contri- 
bution to this work, the possible availability of llrs Borothy lorter, of 
Howard University, for .^ome work at the Libr:>r:/ tio-s sui'imer in connection 
idth the ner-ro collection for v;riich there are noiiT available special funus. 

The Assistant Director reported briefly that he had inspected the 
ijookstore on Massachusetts .-.ve lue ohat had been mentioned for its net_jro 
collection, ..hat it was a commercial undcrtaJcin:;; with a section devoted to 
ne^To iiteratui'e, xvith come in the juvenile j'ield, but that the store 
offered nothJ.n^ that would suppleraent what the Liorary already ha.s in hard 
cover. 



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2r 



The jJirecoor in reference to the recent iieetinr: irlth Hoxbur^/- repre- 
sentatives, reported on the uork the staiT oi the Library was perfonvdn^^-, that 
thej have been active in the comnunit:- and have been leaders in ai^ransin^^ pro- 
uraiiis. 

The Director reported that a request had been received frori Jliia 
Leids ior the Library- to uork idtii her rroup to have a liorary put in her 
institution, the School oi l-'ine :lrts, but that there are otlier elements in 
the community irhich the Library does ha-«/o to consider ijlso. 

The i.ssistant Director stated that he did not know whether tliese other 
elements Tjould join in the proposal of Zliia LevriLs, noting, that the plan ^.I'esented 
at the earlier meetinQ b^^ c'jiothcr ^roup, under iirs ilastie, had called for a 
liorar:/ much larger, and chat the laj*^er size of the buil<Jin[^ in the plan sub- 
mitted was partially necessitated by inclusion of the proposed bookL^tore and 
coffee shop. 

The President inquired whether the . irector pro^.osed to ip-ve the .Joord 
a re.;ort on the presentation made to it, so that the ..card w.ll have ■"'' round 
in its co.isideration of the natter. 

The director stated that a report was beinsj maile, that the points raised 
are to be i;one over with other :jroups to see v;hore the Library stands in the 
Flatter, and that thereai"ter a report vjill be viadc. He pointed out ohat there 
ma-.^ be r ler^-al cuestion in resDect to renting out sections of tlie buildin^ for 
a bookrtoce and coffee shop. 

The Jirector was aslced \;hether the question could be put to the Law 
Department separately, that the dispensin;:'; idth these t^ro could consiuerably 
reduce the size of the buildinfj. 

The Pi^esident stated that in respect to control ever^^tiiin^ that per- 
tains to the Librari.*- remains with Liorar^'-. 

Tiie President stated that tlie concensus was that tiie Trustees i'ri.11 
vjelcorie a full analysis of library use in the Roxbury nrea. 

The President inquired i;hether the oai'd would m.eet durinr the summer, 
that otherwise action woulP be delayed until oeptem.oer. 

The "Jirector stated that it was pr0['03ed to hold a mectin:: in July. 

The Director reported rTiefly on the status of branch liurar;.'' construction 



Brighton 



Gharlestovjn 



— tliis is i.:oing aliead 

— the situation is still in aooy^nce, tue leto..^- .^f 
avjar<i of contract has beeii sL^'ned by the Ilayor out 
is bein^j held waiting; public supj.'oro. Tnere is a 
petition for the new site beinc circulcted so that 
sufficient backinr vdll be lined \ip in oehcilf of it, 



I 



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CO 

o 



I 



[ 



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21 



Fields Corner 



urove Hall 



Lo^/er mils 



South End 



— '^iiis is imder construction c-uiu iu will 
be i-'ebruary or iiarch 1^69 before it can open. 

— this is btill T/aitinc on PFO 

no arcliitect has been selected. PFG is tyJJcin^j 

about sites but no selection h.as been made. 

llr Kerr had met VTith liitchel and uiur^ola in 

Hew York and t'nere seemed to be agreement that 
the project should move aliead with the Arcliitect' 
contract beinjj amended. 

He stated in resoect to the Central Library .addition that matters 
are pro'-ressinf : all srrancements for .aovin^/ "ohe Binding uepartment to the 
Jitv Printing- Section are under way, ohat pro.rcss was beinp- made on clearing 
the'iinnex stacks, and that the Library would be seeking bids on demoli-oion 
in early July. 

The director commented that present information indicated tluat the 
Libr^ir^/ would be successful in obtaixiin- oiddcrs for the construction atid 
that cost estiiiates indicated th.:.t construction cost was vdtliin oiie proposed 
bud;^;et. 

The President brought to the attention of the oai'd that plans for 
the beautifvdnc of Copley Square were prorressinL", vdth the bids received 
slislitly in excess of estimate, and that it is exi:)ected that vxork vdil 
commence in July and may be completed by the end of the year. 

Tlie Jirector reported that the liastern Re[,rional Library service 
will completed its fiscal period on June 30, that there had ooen a meetin,^ 
of the Eastern Re-lonal Advisory Board, and th^xt it seemed appreciative of 
the sei-vice belii^^jiven oy the Lasoeni Ue^lonal Librar:.- Service and had had 
no complaints to^offer. He reported that the Director of the oervice is to 
prepare a report on the year's activities. 

The Jirector reported that the availability of the Charlustom Armory 
J'or Librar:.^ storage and other uses had been brought to his attention, that 
tbe Librai-v people had exajiined it and found that there was tremendous space 
in^it, that the City is an^d-ous to have the Library vacate the premises in 
tjie South i^nd occupied by bockraobile services v:here the City vaslies to place 
a baby clinic, vxkC that it was liis understandin:; that tiie Armory had first 
been offered to the School Department, lie stated that prelij^dnary cstixiates 
of what it would cost to put the An-.iory in condition for the Liorai^r' s use 
T-'cre in the vj.cinity of C50,000., that while it was not the best site it was 
a feasible interim solution for the oookmobilc service and other internal 
operations. He stated that he would like to have autliorization to proceed 
vltli the taicin- of the rnarlestoim Armory for Library pui-poses, irith the 

Bocton'^to assame the cost of necessary chajiges. 

On motion duly made and seconded, it i^s 



City 



of 



/ 



.^.kj^ .^4M<SWW 



22 



VuTED: that the Jirector be authorized to seel: the transfer of the 

Charlestown .vrnor:^'- to the Library, vdth. the necessary expense 
of conversion of the builuin;- to library Uocs to be charge- 
able to the City of liOcjton, 

The i-drector brou^jht to the attention of the ioard tne sericms problems 
which tliis and other libraries are exjjeriencin- in seciirin;; candidates to illl 
vacancies. He stated that there is a najor dearth of i;rofessionally trained 
librarians. To meet this need the Personnel Office in 196? had undertal^.en a 
program of recruitinr college c^aduates for placing .'n pre-profesionc^l vacaiicies 
on an ext:)eririental basis, lie stated that Mr Gunars liutkovskis, Assistant to the 
Director^, had reported that the procran had jeen successful in filling this gap 
and had subriitted a position description for the .;l-oup which the .director pre- 
sented for consideration by the Board, The Director recoi.-u.erKled that action be 
taken to forraalize the status of these employees in teriis of the presentatioii sub- 
idtted by the .ssistarit to the Director, 

On notion duly iiade and seconded, it iras 

VOTED: that the i'l-ustees adopt the following changes in personnel 
procedure: 

(1) accept the position description for the iYe-i'rofessional 
Library Assistants as presented at tnis iieetingj 



(2) 



(3) 



(U) 



change the title to Liorary Intern fron Pre-?rof essional 
Libri:,^ issistant of those active library school students 
working in the Library^ 

.Ive tlie title of Pre-i^rofessional Lior^a-y ..ssistant to 
college graduates who because of tlicir educational qualifi- 
cations are eligible to becone candidates for adr.dusion to 
an accredited library sciioolj 

apply the sane salary- scale to Library interns and iYe- 
Professional Liorciry .issistantsj vsalary increases to be 
paid to Liorai'y interns either on an aimual anniversary 
basis or upon the coin, letion of 9 coui'se credits at an 
accredited library school, i/iiichcver occurs first; salaxy 
increases to be paid to Pi^e-Professional Librar^^ jissiotajits 
on an annual anniversary ;)a.si33 

(i^) grant equal fringe benefits for Liuraiy xn^erns and ^re- 
I^ofessional Library Assistants, 

Msgr Uurray inquired ;jiiether there was conteraplated a restoration of tlie 
School Issue Departrient, that the Library ou^ht to have soiie docuiiientaidon froia 
the School Department as to wiiether or not it is interested in such a service. 

The Director stated that it was his understanding that the school 
jJepartrient was having all of its eleraentary aaid secondai^y school library 
facilities surveyed, so -..hat it can bring then to the level at which they should 
be. 



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The .\ssistant Director stated that the question was irriiether the 
School . leparbr.ient orought the school lioraries up to standard or wnetner 
it substituted book deposits from the public lioraiy. he poinded out that, 
while in sone school areas boolaaobile stops had been proviaed, m oohers 
the schools had requested discontinuaaice of ohe stops because tney nave 
sufficient librar^^ resources. 

The Jirector pointed out that, if T.he libraries are not brou,^it to 
the standard level, the schools mil not be eligiole for rederal fmids for 
the elementary and secondar^^ schools, and that it is tnis iact tnat ±s 
pushing the School Department to the development of the school lioraries. 

The drector concluded vdth the ^atement that the key to all of 
this was how best can the Librr:U7y provide for the school cldld, and that, 
if tiie Liorar\r were to trj^ to operate a school deposit service on^toy oi 
what it has been doing, it would be having to do less well some ol the 
other tilings that it is now doing. ^ 



Dissolved: 



w Secretary 



hinutes of Looting 
Admin j. str ati ve /ig ency 



in board of Trustees 
Kidday, ouly 19, 1966 



23 



A meeting o^' the Trustees of the Puolic Library as an Adrdnistrative 
Agency was lield in the Office of the Assistaj:it director for itesearch services 
on l^iday, July 19, 1966, at J>ihS p.m. 

Present: i.essrs Ganiia:.!, hurray, Parker, and ilabb. 
The I'^resident, lir Ganliam, in the chair. 

The rdnutes of the regular meeting of oune Hi, 19^0 as presented i/ere 
approved , 

ijircular Letters -ios o and y, 19ob frun the hayor's uffice were read 
and ordorp^l placed on file. 

The director reported tlut tiiere had been no meetings of otanding 
Committees since the last meeting. 

The drector stated that in respon^^e to public advertisement oias had 
been received, opened and read for suppl^/ing rdcrofi]ja copy paper, a i'i3jn^ 
inspection iiax^hine, a uuplicating machi..e, and a kidfe trimmer, anu tnat ne 
was reconi lending award to the lowe;.t responsible and eligiole biuuer or tiie sole 
bidder as the case ma;^^ be. 

:oids received and opened on June 16, 19ob for supplying ndcrofilm 
copy paper: 



^ 



JJ!>5i_ •--i^">"*\ _^l^r«\' \' '■■<- 



» aa^kK >■ 



24 



•?6,lSl.!:;o 



.;Xj,S^i?0.00 



Grapiiic liicrofi3jn of New Eni^lcUid, incorporated 
1^60 Trapelu iload 
VJaltharn^ l-iaGsachusetts 

Hicrofiljn Products JJivision of Demco 

Business Products, J.nc, 
2o3 ouniier otreet 
];.oston, liassachutjetts 

On motion dul:/ made and e:ec ended, it was 

VOTr^D: that tlie Board of xTu^tee^ in chai'CG of the Libr^ny Departi^ient 
actinr in the name of and for the City of i>oGton do hei-eoy 
award'to Graphic Hicrofilri of Ileix En.land, Incorporated, 
1^60 Tranelo -load, \ialtliari, Massachusetts, the lowest eli-aole 
and vosponsiole bj.dder in the public uiddin^, ^^^ contract for 
nicrofili'^. copy os^.er as specified in the specifications m an 
araount not to*" exceed si:-, thousand seven liuhdred fifty-seven 
dollars and fifty cents (.■,'6,Y57.3'0). 

Bids received and opened on July 17, l.'6o for installing one filr : n- 
S'oection machine: 



,3M^.0(j 



^3,ui;0.00 



Edward d. x'erry 

b :jurrey i^oad 

I ! on jood , i i? s s r?chu set .. 'j 

The .-jarr/ald Oomi:)any 
12 Ub Chic arc Avenue 
Evanston, Illinois 

On motion duly laade and seconded, it was 

VOTE^): thPt the _;oard of Trustees in char-e of the Liorar- JJepartment 
actinn; in the nairie of and for the Gity of .:.oston do hereby 
award'to Edward b. Perry, o iurrey xloax.1, i.oi-wood, i assachusotos, 
the lowest eli oriole and responsible bidder in the public oi-ldin. ;, 
the contract for furnishin;^;, deliverin;:, and installin:; one 
Han-jald InsDect-o-Eilm Lachine, rodel S/S, as specified in the 
specifications, in tm amount not to exceed three thousaiid four 
hiuiJred tw-enty-five dollai's {.:>3,U21p*0O) . 

^id received and ov^-ned on ouly lu, 19o8 .■.or .fumishin^, deliverinc, and 
installing one duplicating: macliine: 

International Business Iiacnines Corpora-tion vlb,o;.!3.bQ 
P. 0. jiOX 10 
Princeton, hew Jersey 

On motion duly made and sec^jnded; it was 



25 



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CO 



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I 



VOTED: that the x-.oard of li-usuees in char{-:e of the Library 

jjepartment actj.ng in the name of and for the Oity of jJoston 
do hereby awai'd to International business ilcichines 
Corporation, P. 0. box 10, Princeton, .lew Jersey, the sole 
bidder in the public oiddin*_;, the contract for furnisliin!^, 
delivering:;, and installing one IBM 9370 uociment iieproducer, 

as siDocified in the specifications, in an amount not to 
exceed fourteoii thousand six hundred forty-three dollars 
(,ah,6i43.00). 

Bid received and opened on July lu, l^bu for furnishing, uelivering, 
and installinfi one knife trimi'.er: 

Wild c>. Stevens, Inc. ;..9,909.0O 
5 Conn btreet 
V/oburn, hassachusetts 

On motion duly made and seconded, it was 

VOTED: that the Board of Trustees ' charge of the Library 
Department acting in the name of and for the Jity of 
boston do hereby awai'd to bild (I: Stevens, Inc., 5 Conn 
Street, l/oburn, Ilassachusetts, the sole bidder in the 
public biddii-i;-, the contract for furnishinr, deliverin,, 
and installing one knji'e trij^^m.er, as specified in the 
specifications, in an aiaount not to exceed nine thousand 

nine hundred nine dollars (.9 ^909. 00). 

The Director stated that certajj-i duplicatinij equipment vras needed for 

the pro- ram of the Eastern Regional Library Service and that its Director hcd 
recorjnended the ootaining of a Xerox 720 Copif?r/Duplicator and a Coronastat i?i? 
Electrostatic Office Copy Hachine. He recommended tiiat a lease be entered into 
for tliis equipment. 

On motion dul^r made and seconded, it was 

VOTED: that the .■:oard of Trustees in charge of tlie Library Department 
acting in the nairie of and for the City of boston do hereoy 

accept an instrument of lease ot and betv/ee.n /.EiiuX CORiOraiTlOi^ 
and the CITY OF JOSTOii for rental of one Xerox 720 Copier/ 

Duplicator subject to the rental, terras, agreements, conditions, 
and covenants Let forth in said instrument of lease; 

that Phili.. J. lichiff, idrector, and Librarian, of the Public 
Librar3'' of the City of boston, be and hereby is auti^orised and 
directed in the naine ajid behalf of the Trustees of the Public 
Librarv of the Citv of boston to execute said instrument of 

lease in quadruplicate. 

VOTED: that the j.5oard of Trustees in cb.arge of tiie Librar;/ bepartrxent 
acting in the name of and for tiie City of Boston do hereby 
accept an instrument of lease by and between SGli COi'iPC'iuiTIOii 
and the CITY Oi^' bOsTOlI for rental of one Coronastat % .:.lectro- 
static Office Copy Kaclii-ne subject to the rental, terms, agree- 
ments, conditions, and covenants set fortii in said instrument 
of lease; 



and 
VOTED: 



anrl 



,rf^.H- ..KAiA' 



:*Xl 



^-fi 



.■Collows: 



and 

Vr)T13]): that Philip J. liciliif, Director, and Librai^ian, of the i^uolic 
Librar-^ of the City of :io;:^toa, oe ajid hereby is authorized 
and directed in the naiae and behalf of the Tru;::tees of the 
Puolic Libr.vri- of tne City of 3or3ton to execute said instru- 
ment of lease in quadruplicate. 

The Director reported on the status of the branch ouildin^i program as 



I 



I 



Bri 2-^"to^ 



Charlestoim - 



On schedule and should be ready in eai^ly spring. 
Books bein;; selected and received. 

The Mayor has signed the construction c ontract and 
the building- should be under i:ay ne>rb ijeek. 



Dudlev Street - To be discussed later in the neetini^. 



I'lelds Corner - 



In construction, on tine, and may be ready in late 
1S>68, The present book collection of the uorchester 
Branch Library vdll form about bOjo of tne collection. 
In coimection vdtii tiuLs the Jirector stated that the 
possibility of provision of funds for a book stock 
in loaxi orders for erection of future brmich libraides 
ouriit to be explored. 

Grove Hall - Bids for construction are to oe opened on iiu ust 7, 



CO 
. r-l 

ill ^ 



Lower Inills 



The comer of ?/iclimond and Viashin^;ton Streets nas 
been chosen as the site for the building-. The 
Director pointed out that under the new an^an^'ements 
Tjher eby the Pi-D instructs the buildinjjs there are 
being held no [ground -brealcin-; ceremonies wiiich have 
a public rel.:3tions value for both tlie Library cjid 
the I-iavor. It was a^:reed that tiie Jirector should 
\jrite to iialcolr-. Dudley, the Director, to request 
notilUcation of the time so that the Trustees can 
arrange for a suitable roimd-breaJdn^ ceremony. 



The Director reported that Pnilip Joiinson lia.d com.e tuo days eai^ier to the 
Libran^ for a session on the Duildin;:: arran:jements and has stated that the T7ork 
on the" dramnc;s iJill not be finished until the end of September. The arector 
reported that^'the demolition of tiie .uniex should oe coiapleted idtliin tuo to 
tliree months ajid that it had been hoped that the (irawinc's would be completed by 
the first of oeptemoer. ile stated tiiat a report from i.r Jolmson un the tljae for 
construction of the building- had oeeii aiiticipated in tiiae for the present meetin;-, 
that it had not arrived, but that Philip tioimson had exijressed the uelief that it 
might be completed mthin two years. 

Hsgr Murray called attention to tl-ie request of the ll-ustees tiiat ..r ooimson 
furnish them -.ath a li^jt of contractors who could build tnis buildinK. 



1 



I 



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I 



27 



The Director stated that bids were to "i^e sou;^-ht for construction of 
the Addition in September, to come in oy the end of rJovcLioer, vdth construction 
to coiTimence perhaps even in December. 

The Director reported that the Eastern Regional Librai^^ c^ervice had 
completed its first year, that considerable additional fimds had 'oeen received 
at the eid of the year w.iich had not been exijerided for personnel, out for books, 
wiiich with shorta;-;e of space had liad to be ctored even under the sidev/alic. 

The Director stated that a number of officers uf the Library were to 
retire durinf:: the dummer period cijid that he would like to have them and others 
who retire at the level of depai-tment head or above be £;iven the honor arjr title 
of Emeritus as a gracious j^esture upon their retirement. 

On notion duly made .md seconded, it was 

VOTED: that members of the sta^'f of the level of departiacnt head 
and above received the title of '.mGritus upon retiring 
from the service uf the Library. 

The Director stated that a number of tlie stall' had talcen on and caj:*ried 
tiirou[jh the clearinr of tiie stacks these past ifeeks and tliat iie would like to 
have them receive a letter comiiendinr; the verv- special efforts of tiiis ^roup. 
It was ar^reed that a letter should be sent to Miss iJ.ice Hackett, Mr Edward d. 
Fremd, Ix ThoLias ueoghe^^an, Mr Joseph Hartin, and Mr Pld-lip Janushievrlcs ex- 
pressin;^ the appreciation of the Trustees. 

The question vjas considered as to wliat uere the next steps tu be 
talcen by the Trustees in respect to the presentation made to the Trustees by 
representatives of the lioxuury community of their desires for library/ .)rovision 
of services for the Roxour • area. It was recoriiiaed that the procTax.! for a 
branch liurary as presenoed by the g^oup went far oeyond tliat j^laiined for the 
new ;^,oxi.)ijry Civic Center mid envisioned services outside tho:.e of a nomial 
branch library furution, that therefore the desiraoilit2/ and expense of such 
an luidertakin; ; had had to be referred to the appropriate City au-uiorities for 
jjtudy, but that, hov/ever, the Trustees were -uiie civic or^aidsation to vadch the 
approach had been made end from whom a response to ttie corimuidty v;as to be 
expected. 

The idrector reported that he had been in touch wdth Jouncillor 
Thomas ' . tkins and Mr i.^nrney rranlc, i:.xecutive Assistant in the mayor's Office, 
that a study of the proposal of the Roxbury representatives was bein^^ made, but 
that no ..ction liad beeii '6al:en as of the present, he reported on action being 
taken in ohe interim oy the Library: the inau^^uration of the special, booiaiobile 
summer sci'vice to the Pvoxour;.^ area throu^i funds made available by the Permanent 
Gh: rity "Tind, the conference held id-th Mima Levds on the Library service needs 
of her school and the coiiaminity, the opinion o:^q^ressed oy Eliaa Lewis that 
several centers would be L^ood, but that, if a rofjional library were oo be set 
up vdth an /ifro-j^uierican collection, location was most ii'iportajit cxnd for such 
a ujiit the Dudley otreet site was off center. He reported thao at a recent 
BRA conference it had been evident that tae prorram for aunstruotion of the 
courthouse and police ^roation at tiie itoxbury Civic Center v/as oeinr pressed. 

The i^resident soated triat txie proposal put fortri by tne lioxbury f/roup 
was for provision of a cultural civic center witn a oookstore and a coffee siiop. 



28 



Mr iiabb stated that the Library could not undertalve the uiiolG pro .ran 
desired, but tliat it could assumo the library appendai_:e. 

The l^-esident stated that this iias the case unless the City adriinistration 
should decide to imdertalie the recomiended e^rpaiided prof^ran. 

The ■)irector reported that in his conversations idLth Councilloi' jtkins 
and ^'v Frank they had both nade clear that action uould have to await the 
recoimiendations of the iloxbury cor=inunity. 

llssr Iiurra-<^ innuired ^.s to the approach made to I..rs ijoroth^' i'orter, oi 
Howard University, lor aid to ohe Library's proijraji lor the neipr-o. 

The director stated that Trs '^ ort'-r h^^d been most helpful in her iJU^;^Jestions. 
He reported that the Liorary is du]:licauiiLr oy pui'chase the collec-oion in the 
bibliO;3ra,.)hy prepiired by Howard University and that tliis is bci'i-: placed in the 
,-jookmobiles' and some branch libraries, that tlie Library is substantially addint;; 
the major nejro filns on ci^-ll ri:_-hts, that tlie 1 layer's ^roup Tor the sujii.ier 
proci'aj^s is utiliainj tiie Librajr^y in some of its activities, ue pointed out tiiat 
the fact that the ne^ro coromunity wisiies laore libraries siiovjs a confidence in the 
Library and is in its favor, that tiiis has not been true necessarily in regard 
to other City Uepartnients. 

The President stated tliat it must be I'ade clear tu the negro coinmunity 
that the 'i?i'ustees are iiaitii]^: to iiear froin tiien and not toe reverse — that 
the ne^ro community is avraitink,- vjord from the Trustees, that the onus of ^ettinr^ 
the Dudley Street Brancii j^ibrary construction imaer wa^' remains i-ri-th the net;ro 
coi.aiunity at this sta'^e. 

ihe uiroctor pointed out tliat at all rieetin^;s there had oeen no uiscussion 
of tiie cost of such a cultural center as r^roposed and tiiat tliis vras a mr^ttcr that 
^"'"'^■^.d have to oe faced bv the City authorities. 

It was af.-reed that the Director should send a letter to Barney I'Vanl: 
conceiTiin'\ the situation in respect to the Dudley i^treet Jranch Library, calling 
his attention to the fact that further word as to the recommendations of the 
special coiiiiittee for th.;t area was be in';; awaited by the Trustees, 



A ssolved : 



gLirf/i /3 ft«X-^ 



^ecreoar\" 



iiinutes of i.eetin^ 
Adrdnistrative Agency 



in board of Trustees 
tViday, Octooer 11, lyoo 



A iieetiinp; of the Trustees of the l\ibiic Liorary as an Adur'.ni strati ve Agency 
ivas held in the I'rustees iloom on i-riday, October 11, l^oo, at h:ll> p.^-. 



] 



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29 



FolloiTin^- approvaJ. by the i)ireccor ajid in accordance witli the authority 
delegated to him by the Trustees, e:qDendiutres for services and supplies were 
authorised to be charged as follows for the months of July, August, and 
September, 196d, provided that expend! Lures from diby Appropriation b.ave the 
approval of the City Auditor: 

Jb7.Y 



To ^/ity Ap'.^ropriations 



Person^il Services 

Contractual services 

Supplies and Laterials 

Books 

Current Charges and Oblirjations 

Equipment 



TOTAL 



Ho Trust :-inds 



Personal services 

Contractual Services 
Supplies and i.aterials 

Books 

Current Cii.-tr;-;es and Ooligations 



TOTAL 
To Special iipp rop r i ati Dns 

Eastern Rerional jjibrary i^^Oi'raii 

Books 

Su.nnlios and I'.aterials 



AUGUST 



To Oxty Approx:)riations 



fersonal Scr\''ices 
Contractual Services 
Sun '.lies and Materials 



..OOK 



Current Charges and Obli cations 
Kquipm.ent 



0362,03900 
ll,lai.!:>6 
lb, 902. IJ I 

29,1^2 1;.19 
120.00 

2^1^.09 
vlil9,li3l.U6 



:-. 73tJ.10 

196.90 

11,212.61 

l.lo 

vl3, :3'3iu!p6 



i^97,23lu^0 
vi;,271.l6 



iii279,61i7.i?2 

10,llil;.67 
3', 163. 36 

12, 03b. 70 

216. Ou 

lvJ.3.00 

v33t^.6!^3.2!^ 



Present: hessrs Canhaia, v'Connell, i'arker, aid itabb. 

The . resident, lir Canliam, in the chair. 

The minutes of the special m.eeting of July 19, I9^u as presented i;ere 
approved . 



I 



I 



8(1 



y 



^>t^t.U 



,'^iilliii ^'iBila : \ ' 



31 



To Trust i-'unds 

Personal :Jorvices 

Gontractiial oervices 

Supplies ojid materials 

Books 

Gui*rent Oharfi-es aiid Ooli-ations 



JULY 



TOTi\L 



To STDGcial i'-fToropriations 

Eastern Regional Library I-^o^:rcan 

Jooks 

ouinplies and ].aterials 



SiiiPTKi-iBlill 



To City Api^ropriations 



.m m j" I * «T 



Personal oervices 
Contractual oervices 
Supt'lios and Iiaterials 
ii)quipmcnt 



TOTii 



'o Trust Funoi 



Personal Services 
Contractual oervices 
Supplies and : Materials 



TOTjiL 



To Special .Vppropriations 



Eastern iierdonal Library x'ror ran 



3ooks 



Supplies and i.aterials 



si 260.6^ 

2.00 
2,170.66 

;;52,5llu09 



$51,635.51 

v5,020.00 



^276,177.33 

1,911.02 

ll,lol.21 

1,211.90 

$290,U6l.li6 



$ 193.55 
2,32u.l3 

iiU.oo 



$148,261.09 

^,^3,003.31; 



Folloidn,: approvcl by the ')irector ond in accorda:nce with the authority 
delc'-ated to hiii by the Trustees, pa^iient oi' uills uas authorized to be chari^^ed 
as f olloiJS for the months of July, /i unjust, ^Jid oepoenber, provided that pa^iaent 
of bills fron City iU>propriation has the approval of the City Auditor: 



I 



I 



CO 

o 
o 



I 



I 



To City i'.ppropr iations 



Personal Services 
Contractual oervices 
Supplies and Iiaterials 

Books 

Cui'rent Charges and Dilatations 

Eouipnent 



T0x'i\L 



To Trust J unci s 



Personal Services 

Contractual oervices 
SupDlies and Ilaterial-S 
Bo ok 13 

Gui-rent Charges and Oblirations 



TOTiiL 



To opccial Apr)rooriations 



Construction of i3uildin(^s and uri_,inal 
Equipment aiid i^'umisliinrs Tliereof 

Eastern icerionai Library i^'orran 

Books 

Sup lilies and ii.a'oerials 



AUGUST 



To Cit'" A, r;.ropriax-ions 



Personal oervices 
Contractual oer'/ices 
Supplies and Aaterials 

Books 

Current Charges and ubli:-ations 

Ecui]3ment 



TOTAL 



s>362, 039.50 

19,U5b.57 
5,926.72 

29,U2U.19 

7,0314.77 

2,29 u>l5 

$1^26,161.90 



$ 736.10 

1,305.65 
190.90 

11,212.61 
1.10 

s>13,53U.56 



vl,o36.26 



v97,23ii.5o 
;pU,5o3.52 



$279,6i;7.52 
37,636.514 
13,553.31 
U2,036.70 

I2,2.;1.6i4 

$,209.76 
^^3U6, 325.97 



I 



I 



:v2 



To Trust i'\inns 

Personal services 

Gontr actual i^ervices 

Supplies and liaterialts 

Books 

Current Chai^^-es and Obli::ations 



TOTAL 



To special Appropriations 

Eastern itecional Librarj- Pro-ran 

Books 

Supulies arid iiaterials 



■)<lir' L liii -^:^ 



KjiliJ. 



To Git"'- Auv;ropi'iations 



Personal oer'/ices 
Contractual Dcrvicos 
oupplies and Materials 
Jurrent Charges and Oblijations 
Equi^.-iTient 



TOT.a 



To Trup-'o "unds 

Personal oervices 
Contract aal jer^n-oes 
Supt-'lies and i .atc^rials 



To SDecial Appropriations 

Eastern Regional Liorary Pro^Tain 

:J;ooks 

Sup. lies and iiaterials 



TOT^M. 



;; 200. u5i 

7^.30 

2,00 

2,170.00 

5.00 



ip2o,711.7U 
ipbil,63^.i:»l 



v27o.l77-33 

I6,13u.3y 

2,ii20.Ui^ 

)|7S^.15 
.:299,o62.9k 



.J, 32 0.13 

111:. 00 

;.,63i>.oii 



;i>Uo,2ul.09 

vi4->U3'-'«10 



I 



For the fionths of June, July, ^lu.j/ast, ana ^opoe.ujer 19^^, che follomng 
report on personnel uas m;2de by the Oirector. 



I 



CO 



I 



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y 



tV.i., t liS^t'l *™. 



U'V i. 



33 



Personnel .'-ctivity 

Full-tiiae enployee s ; 

i^oiessional and 
Pre-rroiessional 

Librar:^ Assistrrts 



June 1 



211 



209 



Clerical ajid hecha^iical lOl 



Part-tiiie employees 
oxi:)ressed in r.T.E, 

Average llonthly Tarnover 
Rate of /accession - 7«72/j 
■late of oeparation - o.uc^^ 



Oian -e in Title at 0;'"':i'icer .<.cinl^ 



b2l 



13.7 

^3irrF 



Ei^ployed 

95 

15 
lo7 

1.0 



Iein,dnated Octooer 1 



U7 
Gl 

19 

w 



2.2 



XoO.O 



iir9.2 



221 

223 

97 



12.5 



V, Lloyd Jaiiieson, Curator of Oovernrient jjocunents, oopteiaoer 3, 19^0 

i^nnoirtrients to f /icer dsii^z 

Dorotny J. Flood, ..ra^icn Librariaii, Washington Village :3ranch Library, 

rasquale a. Vacca, -.ooknobile Librarian, ,ooln:iobi3-e Dorvice, oep-oenuor 2^, 
196b 

Termination of Ten morarr .-y/ )ointnent at Liiicer Aank 

Lillian . .a^lagher, Professional Liorary .assistant, x^arkor Hill 
Branch Library, July 31^ 19^6 

HopointTnents to . c-ni^ncnt otai'f 

Catheri - . -:.:;-;ins. Professional Library ..ssistant, Connolly Branch 

Libraj.- , --'uly 3, 19o6 _^ ^.^ -„ 

Thonas J. Burns, Clerk, aeceivins, ohip^in-, ^tock anu Supplies oection, 

KathlJ^cn ■ "rlolson. Professional Library Assistant, uoslin..ale i^r^mch 

Librai'^% Oeptenber U, 19ou ^ 

iU-m T. kra^tin, frofessional Librajvy^ ..ssibtant, ^uutn ..o.ton .oraiich 

Libraiy, Oeptenoer .., 19^^ 
jjeaths 



Laura A. dioos, G lief of the .dstory Jepartment, ^neritus, June >, I9oo 
Bradford H. Hill, Gonsultaiit to the .drector (f-r the Cai^e oi Uie 

Collections), Eiieritus , ^u.ust 10, 19o6 
Karr^- Parker, .orkinij I'oremaii Caa^^enter, .iuildings uepartinent, 

AU'iiGt 25* 1900 . X ..^ 

Harry :. Fletcher, special Library Assistant lJ.±, i^ocessinii Depart- 
ment, September 1, 19od 



u 



^^•^^ ..4^aA 



j^ 



i»« 4 






35 



Hetirei'ients 

Helen Kellett, ...rKier, oewer, .iindiu^ fi^^'f':^^^^'.^^ 
allien P. liurray, Senior ijuilding ^astodian, r'arker i.ill oi.Jion 

M.r''ri^.^xr:n;chief1atalo:::er (Original C.talo,ir.e), Proce.^ix.g 

Mfe^nl!trai^':^iill'!^sis-.ant for Librar. .nd Ue,ional .evelopr.ent, 
ard Director, and Librarian, amrltus , oune >., iyuo -, v,„-,vv 

G«tterine K. Fl^mcry, .ranch Librari?^, Ur^on-o nex=;iits .rancu Licr.uy, 

Kathleef H.'^V/oodxrorth, ilererence Lior^a-iaji, Sxne ..rts .j,.part,icnt, 

uoroihr'k *^H, :torerence Librarian, PeriodicaL ... iowsp^^^or bepart- 

Tv^'LlSrl'kadren. s bloraria.., .Uston .ranch Library, oeptencor 23, 

GaihSine V.. -axter, 3e.ior Library ..ssi.trmt, Kt .ovrioin i^ranch Librar;., 
Septenoer 30, 196 B 

AppointTuents to i:)raeritus Sts-tus 

liaiy D. .'arreil, O.def aatalo.:er (UricinaL .;c>talocin^-), r^oerituG, oulv 1, 

aatberine E. i-lanner:^, :iranch Liurciriaii, s:..u2rltxx3 , July 1, 196b 



I 



For G oiinel iiixrponclj.ture s_ - Jcmua3"2' 1 - 



ucuoocr .1., 19ob 






r'ull-tine 
Part-time 
OvertiiT.e 



131,;>60 

3q^ U4G 



iictual 
117,143!:^. 

];.)!, ;;76 
v':^,^Y9,olO 



Durplus (+) 
jjel'icit (-; 

+ s:.07,UC)3 
+ lli.,12^ 

+ •.73,Obu 

1 v.y^, s-"*--- 



Action oaken by the Oornmittee on i-'inance since the i.st laeeLi. 
Bosrd uas approved as follous: 

On 26 July 19 oB__ 

To co^rr-in: ortic.- td; cn to enter in uo a contract vathout paulic cuverti^^in 

VOTlilL): th^rb there be oiki hereoy i^ confirmed ohe action talcen 

by the Gorrclttee on i-'inance on July 2o, 19oo, as lollows: 

^^OTED- that the Boaini of Trustees in chai^ce of tne i^iorary i-^epai't- 
ment, nctin- in the name of and for "ohe City of i3o;.-oon, ao 
her-ebv enter into ^/ith ueneral lAcrofilin Goiv^y, 100 inmcm 
street, Osmbrid^e, nassachusetts, vdthout puulicly axiverti- 
sin>- for oids, a service contract for one reproauction oi 
i-lationaJ. Union Gataloc entries into catalo,,- card form, tne 
total fee thus chai— od to be subject to teiTis, agreements, 
and conditions set forth in said contract. 



I 






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On 9 Aurust 19 ob 

- - '■" ■ 

To confirm action talcen in award ing a Conur a ct for the provision 

o f a driver cuid for the maintenajice, ^jararin^j and opei'auion of one 

Fookmobile diirinf:- tne period Sep'oomber 3, 19ob tlirouf^ii June 30^ 19o9 

a.u the follouin'' ra'ces: 

'^ - - - 

VOTSD: that there be and hereby is confirraed the action taken 

by the Gonmittee on i-'inance on iiugust 9, 19ob, as follovrs: 



VOTI©: 



that the Boiurd of Ti'usuees in charge of tiie Library'* jJepart- 
ment actlnr^ in the nat)ie of and for the City of :ioston do 
hereby awcird to Z, 5. Vialsh Transportatioii, Inc., 6o bood 
Road, Braintree, l:assachusetts, the lo-./est responsioie and 
eligible uidder in the public bidding, the contract for txie 
provision of a driver and for the maintenance, £;ararin^, and 
operation of one bool-jaobile durin^j the period beptei;iber 3, 
196u througri June 30, 19^9 at the follovrinr rates: 

Driver: 

(a) -iate per houi", Gtrcd^:ht time ip3»bO 

(b) Hate per houi', overtime ^hmO^ 

HainT.enance and (General) liepair i^ersonnel 
(exclusive of i.iechaiiical, hcaxiii •, vexitilatin^j, 
etc, repairs): 

(a) itate per liour, straijnt tiiae s>3»2i 

(b) ilate per hour, overtime «p3»2i? 

Garaf_;"in£;: 

Annual Charge per boolaaobile .^^900. 00 

Price of major brand [jasoj.ine (per c^*) v«2^' 

Price of imleaxled (T;hite; ^^asoline (per gal.) h>»2^ 



Heplacement of parts and supplies: 
Percentage of markup 



10^ 



On 26 oeptem.^er 19ob 

To confirm c c tion talccn to enter into a contract irith out fjublic 
advertisin-.^ Tor (1) supp 



Iviii periodicals and serials for 19'->b L<nd 



(2; servicinr;; the supscriptioas tln^ou^hout the ^'car . 

VOx'ElJ: that tnere oe and iiereo^ is coni'irJi.cd t.ae action taken 

b^' the Committee on i*'incaice uii September 26, i960, as follows; 



86 



W(, ■• ,il^?'?\itV-ir\, \ 



^- -•■ •*' 



«(^' 



37 



VuTilD: tiiat tiiere be entered into, without puolic advertising, 

with F. Vi. Faxon GoiMpanv, inc., !:;ii..-b2^' Hyde Park Avenue, 
Boston, Massaciiusetus a contract for (1) supolyln;^ 
periodicals atid serials ior -oiie yeai" 19o9 anu (2) ser- 
vicinr the subscriptions ior tlie individual items 
tiiroup-hout the year, suoject m the tenus, agreeraenus, 
and conditions set forth in said concract. 



I 



I 



Action talven by the Coioiiiittee on .iuildings since the last meetin 
joard was approved as i'ollov:s: 

On k October 1966 



of the 



To confirm action taken in rescixiu. ji-; the actioii tair:.e' 



at the iieetinfi; 



of Octooer 12 :, 19u7 in retainin>: the ser-dces of Johnh. OhapLian 

as consiil tajit for o'-curity Alam systons in connection ^;jitn t he construction 



j_. t 



an;^rovin; tlie retention o''- Phili p cioluiGon of 

mU ^ . ■ • -■' ' I ...■.... , ■ , r . n ■ * I . ... ■ 



of the Addition mid ^ 

the services of EdWo-rd .jchultz as consultajit. 

VOTED: that there be and hereoy is confirmed t.ie action taicen by 
the GoLiriittee on Buildin[;s on October h, 19oo, as follows: 

W'M): that the Trustees of the i-uulic i^iorary of the City of ^ 

3oston resc_nd as of this date action taken at the neeting 
of Octooer 12, 19o7 in accordance with tne recoru lendation 
of Philip Joiinson under tiie provision of his contract to 
approve tiie retention of the services of Joseph !.• Gnapnan, 
i|03' Kast 2nd street. Hew fork Gity, ilew fork as consuloaiit 
for Security .^i.-)rra systeiis in coiinoctioii iD-tn tiie consuruction 
of the Addition to the Gentral i^iorary ouildinij. 



and 

FURT:iEIl 



that tne Trustees of tiie Public Liorary of Uie Gity of ..oston 
approve the retention by Piiilit:' Joiuison under tiie pro\dsions 
of his co2ioract, of tiie services of Adward bciiulta, 1^3 hi^h 
lUdi^e iioad, Stain" ord, Jonnecticut as consultant for oecurity 
.ilarin systems in connection v/iui the construction of uiie 
Addition to the Gertral Lioraj-y buildin;;. 



In accordance ..ith tiie usual practice in t.ic 
on motion duly nade and seconded, it was 



er of sijnin:^ pa^a^ol. 



VuTAD: thau subject to the api.roval of the iiayor in accordaxice 
I'dth the provisions of ..)ection 22 of Ghap'oer 3 of oiic 
iievi^ed Ordinances of 1^61 Pliilip J. ..diiff, Jirector, or 
upon hj-s delectation John J. Gonnolly, >-ssociate irector, 
or ,.aizabeth _.. .^rockunicr, ,.csist£Uit to the i-drector, c^nd 
Secretary of the Trustees, of vcvin T, vltspatrick. 
Supervisor of Oeneral Library,'- Operations, bo cuid hereoy is 
authorised to si (pi tiie pa^/rolls of the Liorary in 
representation of tiie Trustees for a period not to exceed 
four weel:s from ijovember 10, l^ob. 



and 



CO 

o 



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VOTED: that suoject uo tiie approval of tiie iiayor in accordance 
idtn tiie provisions of Section 22 of Gliapter 3 of the 
Revised Ordinances of 19ol Piiilii' J. licldff, Jirector, 
or upon ids delegation Joim J. Gonnolly, associate 
Director, or Elisabeth >. .rockunier, jissistant to the 
Director, aiid Secretary of die Trusoees, or ivevin T« 
ritzpatrick. Supervisor of General Library Operations, 
be axid iiereby is autiiori^ied to sijii tiie pai^Tolls of 
tiie Lioraiy in representation of tiie Trustees for a 
period not to exceed four weeks from December lo, 19o8. 

Circular Letters :ios 10, 11, 12, 13, l^i, and liiil, lyou froi.i uiie 
luayor's Office were read and ordered (daced on filQ« 



The report uu o..e iieeti.13 of ^ao Gomdttee on buildin j: iie Id on 
Octooer U, 19 00 was nade by tiie Direo .or in tiie absence of tiie Giiain.iani 
file idnutes of tiie Go:,i3dotee were accepted subject to die folloidng 
revision of tiie vote in respect to approval of xdaiis for tiie South End 
Brancii Library building. 



VOTED: 



that tiie preliidnar;' sciiematic dra;dn;,s and model 
prepared by hitciiell and oiur;jola, lloo Fifth 
Avenue, i^Iew York, hew York, for the new South End 
Brancii Library as presented at bids neetins be, 
and hereby are, approved subject to furtaer study 
by the :lrhictect in order diot tiie several aspects 
of the proposed uuildin;^ questioned by tiie Trustees 
at tids meeting oe taken into consideration in ids 



T > ■*'* /^ ^-> ■ 



"^tion of workiri'-; drnTdn'?. 



.. u -1 .j^or presented for tlie consideration of olie Board an araend- 
nent of 'ohe controet wliicii iiad i^een entered into by the Gity of i^oston and 
the .onericaii I'ed oration of Soate, Gounty, .iiyj 1 municipal rliployees Ai'li-GIO 
and Affiliates, July :?, 19o7 and whicii covers Library* employees in tiie Li- 
brary .'issistajits Service and tlie Glerical and neoiianicad Service, lie stated 
tliat tiie purpose of tiie amendment was to clarify certain items contained in 
tiie Personnel l-ianual for Er.iployees. he stated tiiat tiiree additional items 
i;ere to oe included in tiie i^iendment of iL jreement inasmucii as txiese tiiree 
iteiuS -u'ere Gity of . ^oston persons \el policy mid were as follows: (1) all 
overtime v/ork to be paid at tiie rate of tine and one -half, idtii eliidnation 
of comxiensatory tine, (2) where aii employee is tal:en ill v/idle on vacation, 
sucii illness tine is to ue a ciiarc;e against sick leave aiid not vacation, cind 
(3) call-in duty on Sundays is to "ije paid at tiie rate of double time instead 
of ti te and one-iialf. 

•on notion duly made and seconded, it v/as 



VOTED: that iirrdn 



lanhom. President of tiie Trustees of uhe 



Puulic Librarv of oiie 






of Soston, oe and hereby is 



aubiiorized to approve an .uiendiaent to an ii.,jreenent 

Biitween the Gity of .joston aiici .uierican Foder:,tion of 

State, Gounty and i-.unioipal i^inployees, . "^ -'•"" and Affiliates, 

dated July ^, 1967, said amendment to an Agreement to be 

effective on the Wednesday following the signing of said 

Agreement. 



38 



>:AA 



39 



The Director reported that the Library employees wore most api,recx«tive 
of the fdfts S the silver bowls and the chairs I'iven them m reco:.nition ox 
their lon^'ser^dce aid nanv had .o-itten. He stated that four ox'^he lon^-xem 
enpioyees^Xhad r;tirod durin, the sumer were bein. tajcezi to luno'a o„ ohe 

i'ollomnr-- llori'iav. 

The Director reported that the Federal .;.overni,ient this year ^d dras- 
tioallv reduced tl,e axvount of noney to oe available for ohe ooiistruc.xon o. 
librSies! ue stated the ...oard of Library Oonaissioners two years ago had 
inS^ted that it was tiieir intention to make avnilable to the .oston ^'^^f^^^ 
Lioilv- whe 1 construction of the new ..ddition was ..nderway a consxocraule paraxon 
of th:- federal buildin,; funds they were to receive toward construc-oxor^^ 
the Vdd-^tio!., that, however, in the present year the vo^al rfdOUiiu rcoe_vt^^ na^ 
be«n only 2i9,0(» , cmd that it was his recor:.:iendation tha^ the ..osi.on ^"-^1^^ 
Lio^ar- not request aaay of .his present appropriation, leavxn, i. to oe porlxoned 
oit ;o"the othir cities and to.ms, out that next yeai- ■^^:'^J'%^^^ 
request of the i5oard for funds for furniture aaia equipiaon. .or uie ..ddi.ion. 

i[e reported that present plans called for seekin^j additional i'""^^^'r°'' 
the Gomsomzeaith under the otate .id .^roja.., onao a revxsion °\;i^J^:^^^ 
librar^r aid leisLation and aii increased support, lor tne L,ostou .uoiao ^^^f^l 
ai^d ?te Jepioni Liorarj^ ProLrax. is to oe sought. He stated tnat Iroi. .ederal 
?::^.s"here "fevery'Sidioakon that in fiscal 19o9 t^dsLibrary^oulc. re- 
ceive r.O.COO for films, ;,k;i.,0<jO for foreiiin lanKuai^e oooko, v-p,UOL xor 
riicrofilal, and y200,Oo6 for books, ohat duriue the pas'O yeai- tho ^-^^rary 
^ received a specif rajxt for Uie Spaiish Center, that ax .he end of uie 
Sb ?lscl£ yea; the Library had been asked by the ^oard of Library Gor..^ssxoners 
whether it could use soi.e funds for lar::e print oooks whxcn xt coulc. ana nad 
acce ted, and .hat in June ;;10,rjOO had. been made avadlaole ^or the purcnase 
o^ specif eoui«r»ent. lie stated that in total the Lxorary c.ui'xn, tne past 
year had received approxL-iately vl,'JOO,000 in state aiiu xeaeral xunds. 

Th» director reported o.. the status of the enlarged library cultural 
civic center for Uie xmae;/ ..creet-uashin^ton Park ai-ea that tne "xxoraay 
cor^Atoee" of ;coxbur:^ resi.lents had suordtted a PrelJ^dnary » -o posal xq ^ 
;iudle'' 3t"eet LUirar" which had been studxed .)y Joiin i.. oarroll, ;.sbx..cani, 
f^i^-^^^^TST^pared co-nents on the proposal which he tuen presenoed 
to the "«ard. He stated the proposal contained a request xor a l^^rror 
l°bra^r strurtux-e than the normal braaich librcu-y and also included space lor 
other 'activities vdthin the ouxldin£, some of vAdoh were educational, le- 
creati^ai,"aaid comercial in nature. He stated that th.ere was so.k. nue.txon 
a^ to the ieralitv of the Trustees .mdertaJcinc these ana even for the oxoy t« 



do GO, 

opinion 



that sooner rather tha.i later the TruGtees Ghouid request a lom-al 
on this frora tlie Corporation Gouii..el. 



T^he Director then coM.ierrbed on Geverai aspects oi the x roposao.^ soaoxn,, 
thrt hr Garroll aiid hiin:.elf were in agreement that tue ^udle- ooreet locai-ioa 
T.J-3S not the place for a lar.:;e re, ional liurary, that, if it were x,o oe seo 
^ as a lar4 breach library oi 100,000 volumes, i^ie estiiaa^ed po^entxal ousxness 
in the area"would not justify it on that site, out, ho.iover, sucu a lioi-ary was 
needed in the Dorchester area; that the Liorary was plannm; ; to nave a suo- 
stpjitial collection of oooks on the ne^ro and already has a consiueraole 
coilecSonrnnd, ii^ther, that a collection of oO,O.X; to 100,.uo volu^.ies xs not 



I 



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renuired in order to cive quality neighborhood branch library service. He 
stated that 'ohe question resolved into whether the proposed cultui^al center 
and lioraiy v;ould be the uest thin:j froii the public relatioiis vievi for the 
City ..nd for the Library; that tids irould mean i.iore than doubling; the size 
of the building; that the ii.aportaiit thini; is that soriethinc be done by the 
Librar^^ in the Roxbury and the Orove Hall sections. In rerard t-j the latter 
he reported that no bids had been received in tiie first public bidding for 
the orove Hall construction and that this had been attriouted to tiie 
difficulties beinc experienced oy contractors in cixrrying on any building 
in that area. 

•ifter discussion of the several aspects of the situation and the 
position of the Trustees in respect to proviuin,, to the itoxbury crea tiie 
best library service, it vjas a;;reed that the proolen should oe discussed 
at a rieetin"^: idth the liayor and that the director should set dovni in tenas 
of a viable "^i)ro:::ram what the citizens of the itoxbury community have re- 
quested as a library pro[;rarii, what tnis would cost the Jity, and wliat 
extra space it wou3.d require. 

iho _.'irector recommended that tiiere ue av/^irded a con ta.' act to 
Readex Ilicroprint Corporation for the placing in the Central Liorary of two 
thirty-five rdllimeter i:iicrofilia cameras with two operators employed by the 
firm for reproducing Library juateriels ootn for the public and for the 
Liuraiy. 

On motion duly ma,de and seconded, it V7as 

VOriiD: that the .joard of Trustees in charge of the Lioriiiy 

Department, acting-: in the name of and for the City of 
.joston, do hereby/ enter into with lieadex Ilicroprint 
Corporation, $ bnion square, -iew fori:. Hew York, 
witiiout puolicly advertising for bids, an agreement 
r;r anting right to maintai-n in the Central Liorary 
building two tiiirty-fivo millimeter microfiLa cajieras 
and to employ one or more poroons to operate same, for 
the I'eriod coi;i3'iencing November 1, I966, and ending 
Karcii 31, 1911, t-he location of said cameras and their 
use for reproduction pur..Oces to be suoject to tenas, 
agreements, and conditions ^et forth in said agreement. 

The Director submitted budget estimates for 19o)j for consideration 
of the Trustees. He stated that of a rant total of approzchiiately ;p!?, 767,000, 
there shoulfi be subtracted ..;l7ii,00u received in Jtate /iid and .,112,000 in 
salaries of tlie lo positions w.iich had been triinsfcrred to the Eastern 
Regional Librar^^ program budget in 1967. He pointed out that iTitiiin the 
Personal v^ervice . ccount there was encompassed the stai'f for the Drignton 
Drancii Librarj''. He reported that the Ilayor h.'id requested that nei7 positions 
be included in the budget. He reported that a large pairt of tne increases 
are built-in operational charges of the Chariestown iurraory, the cleaning of 
the new Vlest iilnd branch Liorary, He stated that tiie next step ^^[ould be to 
review the estimates with the budget Analyst in Auixlnistrative L>ervices, 
that he then inal^es ids recomiaendation to tlie iiayor. 

On motion dul^'- made aiid seconded, it v;as 



40 



_£lJL. 



v^v\ V 



a I ■> i t t ' 



41 



VOTED: 



that there be adopted bud^^et estinates for the operation 
of the Library in 19^9 to be co:s^ered hy ap^ ropriations 
fron the City of Boston as set forth in the accorvan2n.ng 
schedules, said estijnatos to be tra.nsi.dGted to the Admn- 
istrative Services jJeparti.ient b;' tlie Director, c-is folloi/si 



1. Personal ;:>er vices 
2« 'Contractual Sei'vices 
3. Supplies and iiaterials 
U. Current ;.:hnr :^s and Obli^-ations 
■■■>uipnent 

Total oud^^et 



vii, 333/202. 00 

U09, 000.00 

791, 979. bU 

201,176.00 

31»uOQ.OQ 

s>!p,7o7,9i^7.ui4 



The uirector rejorted tmit it is expected that there irill be a proposal 
made to the Leaislatui^e^ for an uprradin^ of tlie fiscal support of the librc-ry 
pro-Trarri of xhe State and that when tlie ndlls ai-e to be heard he lall vash to 
enlist the suD.jort of th.e Trustees for the pro-raia. 



Dissolved: 




ikt/iy U / J'l«t>fe**vvlM- 



Secret^iTy 



1-iinutes of He e ting 
Adiainistrative Agency 



In Board of Trustees 
I'Viday, Deceiaber 13, 19<-»b 



A meetinr of the Trustees of the Public Library as an /^diiinistrative 
A[-ency was held in the Trustees iiooii on I'^riday, Deceiiber 13, 19^0, at ii:00 p.m. 

Present: Messrs Ganiiaii, Hurray, O'ConneH, Parker and ^iaob. 

The President, Fir GanhsL.i, in the ciiair. 

The rfiinutes of the re::ular meeting of October 11, 19o& as presented 
\jere approved. 

Follovdnr approval by the Director and in accorda-ice ijith the authority 
delegated to him"by the Trustees, exipenditures for services and supplies were 
authorized to be charged as follows for the nonths of October and .lovenber 
1968, provided that expenditures fron City appropriation have tlie approval of 
the City Auditor: 



I 



OCTOBER 



To Jity Appropriations 

Personal oervices 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



1X3 TAL 



ii^362, 370.00 

6,!^09.0!?' 

o,i;26.72 

149,070.70 

96.aj 

2^2bU.27 



I 



h 



CO 



I 



I 



I 



] 



To Trust yunds 

Contractual Services 

Sup|;lies and Materials 

Books 

Current Charges and Obligations 

Tai'AL 

To Special Appropriations 

Eastern xiegional Library i rogran 

Books 

Supplies and Hateidals 



HOVHIBER 



To City ; appropriations 

Personal Services 
Contractual Services 
Supplies and Material; 
tjooks 
Equipment 



1X)TAL 



To Trust Funds 

Contractual Services 
Supplies and Materials 
Books 



TOT/iL 



To Special Appropriations 

Eastern Aegional Library Program 

Books 

Supplies and Materials 



sil02.69 
2,17U.02 
l,o23.U0 
2,30b. 72 

$6,U09.03 



sih6,309.Q6 
{I>6,659a5 



^295,932. ^U 

b,b77.o0 

1,191;. 60 

23,6lli.26 

70.00 

Ji>329,6b9.20 



$3,17y.U5 
l,i:;93.72 

139 > 90 

9U,912.07 



$53,976.61 
^3,90i4.83 



Folloid-ng approval by the Director and in accordance idth the 
authority delegated" to him by the Trustees, payment of bills was authorized 
to be charged as follows for the months of Octo'oer and Ilovemoer 196b, pro- 
vided that pa^auent of oills from City A,)propriations has The approv^a of the 
City Auditor: 



m ' -^*^--^-T^ -v— . g ..jaA-j ».» 



Af>^f la 1 11 1 I 



42 



OCTOBER 



To City Aijpropriations 



Personal ucrvices 

Contractual Services 

Supplies and materials 

Books 

Gu_'rent Charges and Oblijjations 



£quipr.Tent 



To Trust Funds 



Contractual Services 
Supplies and tiaterials 

Books 

Current Charges and Oblii^ations 



$362,370.00 

27,1^2.66 

10,610.^6 

U9,o7u.70 

5;,2U6.o2 

l,063.o2 

IWaL ^^i4^6,3!^5.36 



$102 . '69 
2,17U.02 
1,623.U0 
2,3o6«72 

TOT'AL i?6,U09.03 



To Special A|)propriations 

Eastern Regional Library Probran 

Books 

Supplies and materials 

Construction of liuildincs and Original 
Equipi.ient and Furnisliin^s Thereof 



liOViil-iBER 



To City Api)ropriations 



Personal services 

Contractual Services 

Supplies and liaterials 

Books 

Current Charges and Obligations 

Equipraent 



To Trust i«\mds 



Contractual oervices 
Supplies and I Materials 
Books 



$U6,389.06 
i;i9,309.U6 



v2,90%10 



Hi295, 932.^^1; 
29,365.U1 
10,!;ilu4.0o 
23,011h.26 

7,4^3. !;7 
^69.70 

TOTiiL i^367,Uol,^o 



;ii3,176.U^ 

l,b'93.72 

139*90 

TOTi^ i;U,912.07 



I 



I 



V CO 



I 



I 



I 



I 



43 



To Special Appropriations 

Construction oi' Buildings and Original 
ii^quipnent and Furnishings Thereof 

Eastern Regional Library Pro-rata 

Books 

Supplies and liaterials 



s>3, 321.00 



$53,976.61 
$b,52ii.U6 



For the nonths of October and Hovenber 19oo, the follouin^ report on 
personnel was made oj the Director. 



Personnel Activity 

Full-time employees ; 

Professional and 
Pre-i^oiessional 

Library Assistants 

Clerical and ilechanical 

Part-time ei;^3loyees 
expressed in F.T.E. 



Average Monthly Turnover 



Rate of Accession 
Rate of Separation 



October 1 



221 



223 

97 
5111 

^^33 



Eraployed 

9 
37 

8 





Terminated December 1 



7 
28 

Co 



T5J 



223 

232 

100 
!3F 



12.5 
(S73 



:?o 



i;.32^ 



Appointments to Officer Ranlc 

James Lairbon, Curator of Iianuscripts, Rare Boole Department, September 11, 

1966 
l/illian R. Let^s, Reseai^ch Library Specialist, OctoDer ^3, 19oo 
Charles S. Longley, Curator of Periodicals and x^ewspaoers, 

Octooer 23, 1968 

Deaths 

Cecilia L. Hash, Bindery Sev/er, Binding Department, IJovember lU, I968 
Linda V. Gil-cis, Senior Libraj^'- Assistant (Temporaiy), ocience Depart- 
ment, iiovember 2b, 1968 

Retirements 

nary F. Daly, Curator of Govemiaent Docuiaents, Octooer 31, I968 
Lillian M. Bel?.er, Adults Assistant, Roslinuale Braiich Library, 

Iiovember 30, 1966 
Elinor ]i. Conley, Branch i^ibrarian, Charlesto;m branch Liorary, 

iiovember 30, i960 
Charles D. Povali, opeciai i.iorai'y Assistaiit i. Periodical and 

newspaper Departi.ient, iioveiaber 30, I908 



iJ-t^ 



' J*^ 



¥- . \ V 



■fci> * 



44 



Ar^pointnents to Emeritus Statu; 



llary J. Daly, Curator of Liovernraent ^ocuneats, i jieritu q, L'ovenber 1, 
Elinor D. Gonley, Branch Librarian, ^laeritus , December 1, 19o8 



PerGonnel Exr)cnditare£3 - JaiiuL^iy 1 - ilovoi.rD er 26, i960 



?ull-tiine 
Part-time 
Overtime 



iiequestod i^ud^et 
..3,190,U^O 
162 , 700 

^'03300 

$3,U03,U30 



ilC 



tual 



Surplus (+) 
Deficit (-) 



.^3,133,1^0 
lli6,760 

^u,OQg 

i.3, 337,913 



+ 
+ 



v:>7,300 
li?,9i;0 

v6!i,b3^ 



In accordance latii the usual practice in the matter of si^iiinc payrolls, 
on motion duly made and seconded, it was 



VOTED: 



and 



VOTED 



and 



VOTED 



tliaL subject to the approval of the ilayor in accordance 
vjitii tlie provisions of bection 22 01 Jhapter 3 oi the 
Revised Ordinances of 19ol rliilip J. Ixdiff, iJirector, 
or upon his delegation Joim J. Gonnolly, Associate .Vxrec-oor, 
or laiza-beth x3. brocliunicr, i.ssistajit to the birec-oor, ana 
DPcretarv ox the Trustees, or i^evin T. yitzpatrick. 
Supervisor, '.usiness Operations, be and hereby is autxiorizeu 
to sign the payrolls of the Librai-y in representation 01 
the Trustees for a period noi. to exceed four weeks irom 
January o, 1909 • 

that subject to the approval of tiie ilayor in accordance 
with tiie'' provisions of Section 22 of Chapter 3 of tne 
i^evised (ordinances of I96I Pnilip J. ixhiff, i^irector, 
or upon his delegation J olm J. Connolly, Associate uirecoor, 
or Elisabeth \l. i^rocLunier, .ussistant to tiie uirecoor, aiid 
Secretary of uhe Trusuees, or i.evin i. Fitapatrich, 
Supervisor, .usiness Operations, oe and hereby is^autiionsed 
to sign tlie payrolls of the Liorary in repre^entaoion 01 
the Trustees for a period not to exceed foui^ weeks from 
February 3, 1969. 

that suoiect to the ai^proval of the Ilayor in accordance 
idth the'^provisions of Section 22 of Giiapter 3 of the 
Revised Ordinances of 19^1 Piiilip J. lichiff, -uirector, 
or upon his delegation Jolm J. Connolly, A.^;sociate Director, 
or Elisabeth 3. j3rockunier, .vssisuant to the Director, aiio 
Secretary of the Trustees, or Kevin T. Fitzpatrick, 
Supervisor, xiusmess uperations, be and hereby is authorir.ed 
to siL-n the pa^.i-olls of the Library in representation of 
the Trustees for a period not to exceed four weeks from 
Kiarch 3, 1969. 



I 



I 



CO 

o 



I 



I 



The Director stated tiiat action should be taiien at the present meeting 
to authorise the routine operating procedures durin;.; the calendai- year 19o9 in 
the matter of routine acbiixiistration of personnel procedure, approval of pay- 
ment of oills in 1909 pending passa^^e of the 19o9 uuaj^et, si^nint; contracts 
entered into by the iioard in 19o9 and the si^nin^^ of petty casli checks dra>m 
upon the petty cash checking accounts of the hjbraiy. 

On motion duly made and seconded, it was 

VOTED: that Pliilip J. ilcNiff, Director, or, upon his delegation, 
John J, Connolly, Associate Director, or ^lizabeth D. 
Drockunier, Assistant to the Library Director, and secretary 
of the Trustees, or uunai's Rutkovskis, Assistant to the 
Library aiirector, be and hereby is auuiorized to act on 
behalf of the Trustees in the adirdnistration of the personnel 
procedures estaolished by them for the ai:)pointment of all 
officers and em.loyees of tlie Library up to but not including 
the level iirjiediately below that of the Director, and to fix 
the re uiiine ration for all sucli Oxficers and employees subject 
to the salary and ware scales as curren-tly establibhed uy 
vote of the I'rustees, said aiJpointrients and changes in re- 
muneration to be reported to tiie Trustees at tlieir next 
meetinr for coni'irmation, 

that Pliilip J. IlcNiff, or, upon iiis delegation, Joliri J. 
Connolly, Associate Dii^ector, or Elizabetii >• DrocLunier, 
Assistant to the Director, and oecretary of the Trustees, 
or Kevin T, Fitzpatrick, Supervisor, Dusincss uperations, 
oe and hereby is autlioriaed to sign on behalf of the _joard 
in approval of the pay:,ient of all vouchers or bills 
coverinr expenditures incurred in terras of one quarter 
of the 1966 budget allowances, out in no case exceeding 
those in the budget estiPiates for the fiscal year 1969> 
as approved by tl:ie .loard of Trustees on Octooer 11, I9683 
said payments to oe re])orted to the Doai'd at its next 
rei^alar meeting for confirmation. 



and 



VOTED: 



-Jid 



VaTEJJ! 



and 



VOTED: 



I 



i 



that until January- 1, 1970, the .^resident. Vice President, 
trie Director, and the Associate Director, be and they hereoy 
ai*e sever aJ-ly authorized to sign any and all contracts voted 
to oe made by -ohe board in uhe name and behalf of the City 
and any and all comnunications in connection idtii tiie award 
of coni-rcicts so voted or recoiuicnded to be so voted, 

that, for the signing of checks drai-/n upon the pett^ cash 
checking accounts of the Librar>^, Catherine A. Farrell, Prin- 
cipal Accountant, Jolin J. Connolly, ii.ssociate Director, or 
Elizabeth B, Brockujiier, Secretary of the Trustees, Clerl: of 
the Corporation, or Kevin T. Fitzpatricic, supervisor, ^usiness 
Operations, in the order of their respective availability, be 
authorized to sign checks; and Philip o • Mcilif f , Director, 
Jorin J, Connolly, Associate xdrector, or Llizaoeth D, jrockutder. 
Secretary of the Trustees, Clerk of the Corporation, or Kevin T, 
Fitzpatrick, Supervisor, business Operations, in tlie order of 
their respective availability be authorized to countersign 
checks, provided tliat in no instance does the same individual 
both 



sign c 



and countersi;jn a check. 



■ V^^'X.. \ I. 



Sfcl^>» 



4(i 



Girculai^ Letter Ho, 1^, 1968 fron the Hayor»s L^iTice was read aiid 
ordered placed on file. 

The Director a.inoimced i,hat scholarships for study at liorarv sciiools 
had been --ranted as follows: 

Kar -aret B. Allen - Joseph H. Center Scholarship 
ijuai^e ;::. Grabtree - Daiiiel ohaxp Ford Scholarsliip 
Kathleen A. Gleason - Alfred Hememiay bcholarsa^.p 
Eichard F. oulUvan - Francis i:)kiiiner Scholar snip 

The Director presented for consideration a ^^^^.^^^^^^ 
Ka'^tern .ie^ional Library Systeia for the calendar year 19^9, s.a-oiut. ^^^^^^^^^- 
oalPndL vea^u^^^ was rlouired to oe presented under terras of ohe contract 
:S:S!Sll^-tSro,ran. ^e reported that SlOO,U)0 for sixteen positions on 
the Library staff are paid from the Eas-oern liegion oud^et. 

On motion duly made and seconded, it vras 

VOTED: that the budget for the calendar year 1969 for operation 

of the ]:;astern lieGionaL Liorar., Systeii oe adop'oed as xollow.. 



and 

VOTED; 



SGIiHDULE A SCIIEiJlJLE B 



Personnel 

Books u Library liaterials 

Audio-Vi sual I laterials 

Equipment 

Contractual Services 

Other Operating . .:q)enditures 21 ,'jO0_ 



G 1 
Services 

$1^'1,000 

100,000 

7,^00 

14,000 

10,500 



Total 



$306,3^00 



G 2 
Services 

■^9ij,000 

307,000 

7,500 

il, 000 

27,500 

$]4ii-h,000 



Total 
v2U9,000 

Uu7,ooo 

15,000 

0,000 

16,500 

55,000 

•.^750,500 



The Director reported on negotiations for the annual leases for those 
oranch library mits in ren-.ed quai^ters, Uiat for the .aiston, Orient nei^hos, 
^rSt BoiiSS. qua^^ters it was beinc reco.aaended that tl.e increases proposeo 

be allowed. , , . • ■ 

On motion duly made and secondea, i^u 'vjas 

VOTED: that the Trustees of the Public Liurary of t.he City of 
Boston acting; i-i the naiiie of and for tlie ^.ity 01 ^ston 
do hereby accept an instruiaent of lease oy and oetween 
MEBLE-ED itEALTY TRUST and the CITY OF BOSTC^i^ of the 
premises, second flr,or, situated at I6I Harvard ..venue, 
Allston, llassachusetts, subject to the ren-oal, "oenns, ^ ^ 
aL;reements, conditions, and covenants set fortn m saiu 
instrument of lease; 



J 



I 



and 



VOTED; 



CO 

o 



and 

VOTE33; 



ana 



VOTED! 



I 



and 

VOTED: 



«'T' 



47 



that Philip J. Lchiff, Director, and Librarian, of the 
Public Liorary of the City of BoLitoii, be and hereby is 
authorized and directed in the name and behalf of tiie 
Trustees of tlie i ublic Libraiy of ^he City of Bo:.ton 
to execute saj-d instrument of lease in quadruplicate. 

that the Trustees of the Public Library of tlie City 
of Boston actinr in the naiae of and for the City of 
Boston do hereoy accept an instrument of lease by 
and between irELSOiJ STREr:T r.Eil.TY THUdT and tlie GI'TY 
OF BOSTvII of tiie premises situtited at 275 Viashini^tcn 
Street, xJorcnester, liassachuoctts, subject to the 
rental, tenas, aivreei.ienos, conditions, and covenants 
set forth in said instrument of lease; 

that Philip J. liclliff, uirecoor, and Librarian, of the 
Public Librar>^ of tiie City of Boston, be and hereby is 
authoidaed and directed in the naine ana behalf of the 
Trustees of the Public Library- of the City of Bocton 
to execute said instrument of lease in quadruplicate. 

that the Trustees of the Public Library of the City of 
Boston acting in the naiiie of and for the City of Boston 
do hereoy accept an instrument of leaije by and between 
V^ODSIDe" REALTY CORKJRATIOD cUid the CIIY OF jXISTOL of 
the premises, street floor and cellar space, situated at 
lb Barnes i^venue. East :;oston, Ilassaciiusetts, subject to 
the rental, terms, agreements, conditions and covenants 
set forth in said instruiaent of lease; 

that Pliilip J. Hclliff, Director, and Librarian, of the 
Public Library of the City of Boston, be and hereby is 
autliorised and directed in the name and behalf of the 
Trustees of the i'ublic Library of the City of ^oston 
to execute said instriunent of lease in quadruplicate. 

He stated that reneijal of the I'Oc.se for the temporary quarters for the Brighton 
Branch Library would be on the basis of a si:c montlis period, pending removal 
to the new building. 

On motion duly made and seconded, it was 



VOTED: 



and 

VOTED: 



I 



] 



that tlie Trustees of tlie i^ ublic Liorary of the City of Boston, 
acting in tiie name of and for the City of Boston, do hereby 
accept an instrument of lea^e oy and between the Brie^iiton 
Evanceiical Church and the Cioy of boston of the premises 
situated at UOU V-'ashj.nt^ton Street, Brishton, Lassachusetts, 
subject to tlie rental, terms, agreements, condioions, and 
covenants set fortn in said instrument of lease; 

that Philip J. licHiff, Director, and Librarian, of the 
rublic Library of the City of iioston, be and hereoy is 
authorized aiid directed in the name and oehalf of 1iie 
Trustees of the r ublic Library of the City of boston to 
execute said instrument of lease in quadruplicate. 



■tu . «^i 



«^^^iii 



48 



He reported on the situation in respect to the Biolio^oeca ^^^^f ^^^^^^^^^^^^^^ 

Lopnt nimrters iierp in the Gai'dinal Ousidnc Gender, iiere not ver, satioiactory, 
^nc bhat^^w qu^^t^^^ had been found on Trenont Street, and he was recoi..ending 
that it bSr oved and a lease entered into for the new quarters louno. 
On notion duly mde and seconded, it was 



VOI'EDj 



and 

VOrED: 



that the Trustees of the Public Library of the oity of 
Boston do hereby accept an instruiaent of lease by and 
between South End Guilder's Inc. of 170,, Goraionwealth 
Avenue, Boston, Ilassachusetts and the Trustees of x.ne 
Public Library of the City of 3oston of streex. xloor 
space, situated at 19h Irerriont Street, .oston, Massachusetts, 
subject to the rental, ten.is, apxeements, conditions and 
covenants set forth in said instruiaent of leasee 

that ihilip J. Kciliff, Director, and Librariaxi, of the 
Public Li.rarv of the City of .ioston, be and nereby is 
authorised and directed in Uie naiae and behalf of the 
Trustees of the Public Library of liie Gix-y oi Soston to 
execute said insorurient of lease in triplicate. 

The Director reported that there had been a fire set oy a youngster in^ 
thP Gonnoll- ^xanch Library resulting in uocbensive destruction, he staoed tu^u 
the ^iS-^ syst^^^^^ have to be replaced, also sone five hux.dred ^ofcs and .ue 
ceilin?^ panelling, and tile inlll have to be replaced, ne pointed out that m 
^c'se such as this i^der present procedure the PPG talces over, that if tne 
fd^nr coSd have been replaced promptly, the branch library could have ..oved 
back for service. 

The Director reported on i.he status of the denolition of the ;..iiiex that 
John J. Duane i:uildinc Vlreckin. Gor^ipany had not cor^leLcd i^^ j^^ ^^^^^ 
had asked for an extension of its contract to x^ecember 10, ;.ut tiiat in vie^r 
oFthe l^rk remairdns to be ^ done he was recomending that the contract oe 
extended to Deceiaber 31, 1^68. 

On notion duly i.iade and seconded, it was 



1 



i 



CO 

o 



I 



I 



VOTKD: that the contract entered into between the Joiin J. Juane 
Inc., 600 Southern .\rter:,^, '.uincy, iiass.achusetts ana bne 
Trustees of the Public Library of the 



oO 



Gity 



of Doston, for 
thelenoLition of the r'uolic Liorary .u.nex ^^uildin:; on ^l^rden 
Street be amended hy striking out the words "lO-tnin ninety (yu) 
Oalendar Days'* as they appear in .Article II of s^-dd contract and 
substituting therefor tiie language "on or uefore ueceir^uer 31, 
1966" . 

The Director reported on the situation in respect to oidding on the new 
Addition; that for practically all subbid ai-eas first rate fims have tao^en 
out specifications. He stated that Philip Johnson had oeen pleasea ana was 
hopeful that the granite could be secured vdthin ohe desired price ran^e and 
that to date the follomng general contractors have tal:en out speciiications: 
Vapoi, Perini, and lIcGloskey. Ke stated that suubius were to oe receiven on 
Janua^- 1^, with tiie bids of tiie general contractors coming m on Js.iuax. .2. 
He pointed out that one deterrent to bidding was that the general oidaers nave 
to comply with the State's statutor:y- requirer.ent as to s uobiders. 



I 



1 



41) 



The JJirector reported on tiie status of the branch library building 



program: 



>rigliton 



Chnrlestoim 



about six weeks behind schedule, still hoping 
to be open in April. 

slightly behind. ^Jorkin^ on furniture. 



r 



'ields Corner — hope to have coiiipleted by the Spring, 



urove Kail 
Soutli End 



— out to bids. 

— Giuxgola has carried out all the suggestions 
made "to him and hopes to be ready to go to 
bids in Ilarch. 



'The idrector brou- ht to t he attention of the Board the ai)i.eals that 
have been made to the Ila^'Sr in the local press of i)rie;liton that the new 
Dri'hton Branch Library be named the Vietnain liemorial Library of Drigliton. 
He stated that in response to an inquiry from the Ilayor's Office the reply 
had been that the naming of branch librai^ies was a responsibility of the 
Trustees and that they vjould take up the matter. 

On motion duly made and seconded, it was 

VOTED: that the Doai-d reaffirms its long-standing policy of 
using place names for the branch libraiy units. 

and 

Fli'RTHER 

VOTED: that the new branch library to be located at 
1^0 Academy Hill Road, . Brighton, be mimed tlie 
brighton ijrancn Liorary. 



Ksrcr I-Iui-ra^ 



innuired as to the status of the Librar\^ in the new 



G^ty Hall.'^vAiich tlie Gity Gouncil seemed to have taizen over vdth appoint- 
ment of a librarian to operate the unit in place of the Library oporaoion 
of a unit as ori^-inally conceived in the planning of space in the building. 
Tie ex^pressed n^he^^ opinion that tiie Library right well have a duty to provide 
librarv service to the Kayor ajid other Gity Departments aixd that he believed 
the Trustees should receive a statement in ^^iting tiiat this facility is 
not required. 

The Director reported that the Doard of .lassachusetts Public Liorary 
Gomiiiissioners has had a coiiiittee working on State /dd for some eighteen 
months and since the summer it iias been working on a pro.^ram for a bill to 
aiTiend the present legislation, and tiiat he himself had been working on the 
draft. He stated that the proposed oill had been approved by the Executive 
Board of the Ilassachusetts Libraiy Association and the ijoard of Library 
Goru.dssioners. He reported that Spealcer Aooert Quinn had introduced the 
leip-slation — House 1333 — aiid that it is to oe sent to the Comjrdttee on 
Adidnistration. He stated that the problem had jeen tiie difficulty of moving 
ahead x-rith the pro;;ram3 in the Gentral and Western Uegions and that tne new 
bill would provide'a sliding scale of financial support based on the popula- 
tion per sauare rdle in Ccich Region. He stated that the proposed scales 



50 



veve fron 9:^^ for the Eastern Hecion up to 7i>0 for the ^entrai. aiid Western 
ieHons; under oeotion 19k, the direct :;,rant in aid, eaca city ^.d tovni, 
inSudin'- i^.ton, would receive double the araount it han oeen receivxni> 
He pointed out tLt there was also a new provision, which had origmaLed 
^th a s^-.'estion of a neiiber of the staff of the iSui'oau of Librai^- :..roensxou, 
ttmt in adIiUon the Boston Puolic Library as the Libr.^T of Last .ecourse 
^or .lef erence Ld .-lesearoh Services was to receive the sma of H por .^un 
for e^l ^esLteit of the CoM.onwealth. He stated that tlds latter provision 
tas v^ - "rSiSnc in that it was a rccosi^tion by -^e rest of the S^ate of 
the very special services rendered oy this institution to ttie Coim..om;ealLn. 

The .Jireotor s-oated that t'nrou.Jiout the other Regions irork on enlistin, 
support for tlie lecislation had already Degun. 

lisfT Murray inquired as to the status oi theordiayjice by \7hich book 
purchases could not be maile throuiih l'orei.jn booksellers. 

The Director reported that a hearinc before the City Gomicil was 
scheduled . 



The Director reported to the iio^ird the support the Library vas receiving 
in Federal funds, statinc that in 19oo, 1967, 1963, and for 19o9 a total o. 
,aJi67,027 would be «aid to tl;e LiDrcU-y, broken down iJ^to oook credits lor 
specific categories of books. He reported also tnai. T.ne College Jor^ a^dy 
^o-a:n had enabled the Lioraiy to carry on „>any projects wnicn were worth 
about liSO.OOO a year to the Library, that an iuitioch Jollei^e liask torce oi 
si^ uas jist fiishine its assignxaent, and tha^ the College has asked wnetner 
the Library viould like to have thirteen ir.ore, 

I'a^^or Kevin il. ".Jliite then appeared, coining at the invitation of tiie 
-oard to \;ive then a chance to review idth hii.i soi:ie of the prograxas ox tne 
Library. 



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FolloT^rintj approval by the Director and in accordance witli the 
authority delegated to iiii.i by the Trustees, exjoenditures for services 
and suDi)lies were authorized to be charged as follows for the nont.is 
of December 196b and January 19^9, provided that ext)enditures from 
City Appropriation have the approval of the City Auditor: 



DECaiBER 



To City Apj>ropriations 

Personal Services 
Contractual bei'vices 
Supplies and Materials 
Books 



TOTAL 



To Trust l''unds 



Contractual iziervices 
Supi.>lics and ilaterials 



TOTAI. 



T 



o Special i.ppropriations 

Eastern iiegional Library Program 

Books 

Supplies and Ilaterials 

JAIIUARY 



$376,033.2U 

1^,3^0. 26 

^0.60 

ho, 33^. 02 

^U39,ci07.12 



$7,Ua7.5^7 
291>93 

1^7,779.^0 



J|i!p^,607.17 
^1,220. 2b 



51 



Dissolved: 



cZ^yaML fj .(onjtrtAuvuu^ 



Secretar:,^ 



Kinutes of 1 lee ting 
Administrative Agency 



In :»oard of Trustees 
i-'riday, r'ebruary 7, 19^9 



A meeting of the Trustees as an Aurdnistrative ^.gency of tlie City of 
Jioston was held in the Trustees Room on Adday, .-ebruaiy 7, 19o9 at hibb p.n. 

Present: Ilessrs Canham, hurray, O'Gonnell, Parker and liabb. 
The President, I^r Canhain, in tiie chair. 

The Fdnutes of the regular meeting of Deceraber 13, 19od were approved 
follomng a correction therein. 



I 



1 



To City Apr^ropriations 

Personal Services 

Contractual Services 

Supplies and ilaterials 

Books 

Current Charges and Obligations 

gciuifjmcnt 



rOTAL 



To il"U3t Funds 

Contractual Services 
Supplies and Ilaterials 
Books 



TOT/iL 



To Special .'appropriations 

Eastern iiegional Library Program 

Books 

Supplies and Ilaterials 



$299,95^9.09 
^,322.92 

23,909.79 

12,b92.66 

621.00 

110.00 

ip3U2,6ll!.96 



<iill7.39 
30.7^ 
19. lib 

vlo7.60 



^2 7, 339.03 
0^.717,1*1 



w \ V 



f) L 



.'ollo^Pln ' app-oval by the director and in accordance idth the authority 
ment of bills from Gity Appropriations has the approval oi the .ity .udxtor. 



DEGSIiBiiR 



To Gity Appropriations 



Personal oervices 
Gontractual Services 
Supplies and I.aterials 

Books 

Current Charges and Obligations 

Equipment 



To Truut Funds 



TOTikL 



Gontractual Services 
SuT)Dlios and liaterials 



X 



UTAL 



To Special Appropriations 

Eastern ilecional Library,- Program 

Books 

Supplies and .materials 



jAiiUiiiiy 



To City Appropriations 



Personal Services 
Gontractual Services 
Supplies and l-iateriaDLs 

Books 

Cui-rent Gharces and O'oli Rations 



TOTivL 



To 'irust Funds 

Gontractual services 
Supplies and Ilaterials 
Books 



TOTAL 



$376,033.21; 

U3,791.Uo 

b,u27,66 

I;6,33%02 

600.90 

2,276.72 

s^U79,b65;.23 



^;;7,U67.1^7 
si7,779.5;o 



$!^ib607.17 
^2,299.53 



ip299,9i^9.09 

6,097.93 

1,123.16 

12,092,66 

[.1,109.32 
i;i36l,l62.l6 



vll7.39 

30.75 
19. U6 

;^167.60 



53 



1 



I 



To Special Appropriations 

Eastern x^egional Library . ro^ram 

Books 

Supplies and naterials 

Construction of Suiluings and 0rip.nal 
Equipmeno and Furm.shin<;s Thereof 



$27,339.63 
si2, 020.99 



Sl,U05.l8 



For the i.ionths of Deceraber 196ti and January 19^9, l^he folloid.ng 
report on personnel \jas made by the Director, 



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Person2-\el Activity 

Full-tlJiie eiiployces ; 

Professional and 
Pre-Profecsional 



Library .-assistants 

Clerical and Ilechanical 

Part-tine enployees 
expressed in F.T.E. 



Decein'oer 


_i 


Eiiiployed 


223 




7 


232 




U2 


100 




9 



Teriid-nated February 1 



12.^ 



!?b 






^ 



221 
229 

lOU 

12.5 



Average Ilont hly Turnover 
iia^e of ivccession - 5.11/-' 
ilate of Separation - 5.20/j 

A ppointraents to Officer nanlc 

Suzanne K. Gray, Gui-ator of Science, January 1, 1969 

Retirements 

Chester ... ./alah. Bindery Foreman, Binding jepartuent, Decem-oer 10, 

Sarah 11. Usher, Gliief , Recorcis, Files, Soatistics, ^ecenoer jl, 19^0 
Ruth II. Wall, Principal Library Assistant, nt liowdoiu _jranch Library, 

December 31, 1966 . 

Julia L. liiller, Boolnn.obile Librarian, Boola-aobiles, January 10, 1909 

Appointiiienls to Sneritus /Can]-: 

Sarah Pi. Usher, Gliief, Records, Files, otatistics, r^rieritus, 

January 1, 1969 ^ m no o 

Julia L. i.illcr, bookmobile Liurariim, merxtus , January 11, lyoy 



54 



1 -& k 



5;" 



Persomiel E:?c]:>enditures - Jarxuary 1 - jJeceiiiber 31^ 1966 

Requested pudget Actual 

Full-time v3,!;''27,O00 .v3,U76,i;ll 

Part-time 180,000 l66,ci30 



Overtime 



5^.000 



.,3,70^,000 
PerGoiinel .u>:penditures - Januar:- 1 - 20^ 19^S^ 



QU 3 oQq 

iH3,713,9U7 



Requested Jud;_-Gt 



Full-time 
Part-tine 
Overtjjae 



i;297,-00 
13, i^Uo 

i^.ooo 

' ' - j^ n 'l ' i r 



Actual 

$273,i!UU 

l6,U7t^ 

6,037 
s^299,939 



LiUl^plUG ( + ) 

Deficit (-) 
+ ^JLi6,i;u9 
+ 13,170 
IQj u06 

+ ^30,633 



•jurplus (+) 
Deficit (-) 

+ ^;^21,i^5^6 
2,630 

-., ■ I V>* M( ' ; 

+ v>l>,^«-'9 



1 



Action taiceix 07 the Gorj'Tittee on Buildini^s since the last ineeting of 
the loard was approved as follo\:G: 

On 17 January 19 69 

To coarir-:.! action oalcen in entering: into contracts for tiie pui-chase 
of books and certain other library r:iate rials 

VOTRD: that the action talc en oy the Oom-iittee on Duildinj^s since 
the last Lieeting of the Joai^d is approved as follovjs: 

VOT^: that there be entered into, vathout public advertising, 

irith the follovring contractors, contracts for the purchase 
of books and certain other library materials for the 
period ..pril 1, 19^9 ohrougli ilarch 31, 1970, subject to 
the terns, a^reei:ents, and conditions set forth in said 
contra.cts: 

Book :31enrj.n[j house 

Br 01m c^ Connolly, Inc. 

Ga.pbell aiid hall. Inc. 

Dewolfe ..: /iske Go. 

Encyclopaedia Britannica Bducational Corp. 

R. L. Pol:: : ;o. 

5tand;.ird k Poor's Corp. 

All of iioston, Massachusetts; 



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The American hews GoiTipany, The New Kn^land llevrs Gonpany 
Division, Brookline, hassachusetts; 

Nathaniel ^^'ine u Go. 
Har\^ard Goop Society 
of Gaiibridce, Massachusetts; 

New i:i:ncland Hobile Bool: Fair 
hewton^Hi-hlands, Ilassachusetts; 

H, R. Ilunttins Company, Incorporated 
Ghicopee Falls, Massachusetts; 

Balcer a. Taylor Go. 
Hillside, liew Jersey; 

and 

Combined Book iixiiibit 

DouDleday u Company, Inc. 

Harcourt, Brace ^ V.orld, Inc. 

harper '^ iiow. Publishers 

holt, ..tinehart .: Winston, Inc. 

Hcbraw-hill Book Company, a division 01 ic^rau-hill, xnc. 

Pi^entice-Hall, Inc. 

Stechert-Hafner service A:^ency, Inc. 

Joiin laley ^. Bons, Inc. 

n. H. vaison Go. 

all of iiew lork, ijew York 

In accordance with the usual practice in the matter of the signing 
of payrolls, on motion duly made iioid seconded, it was 

VO'TiijJ: that subject to the approval of the Mayor in sxjcordance 
vrlth the provisions of Section 22 of Chapter 3 of "ohe 
Revised Ordinances of I96I Pliilip J. Mciliff, .director, 
or upon his delegation Jolin J. Connolly, Associace Director, 
or Blizabeth B. Brock.unier, Assistant to the Director, and 
Secretary of the Trustees, or ixcvin T. Fit%patrick, 
Supervisor, Business Operations, be and hereby is autnoriaed 
to' si^n the payt-olls of the Library in representation of 
the Trustees for a period not to exceed four vreeks from 
ilarch 31, 1969. 

The Chairman of the Comroittee on Buildings reported that at its 
meetin^^ on Januarv 17, 1969, it had oeon agreed uhat a new approach be 
made to .^arney Franlc, of the Mayor's Office, to ascertad.n tlie progress 
of his investigation of the problem concerning the buildin,; of the Duuley 
branch libraiy^ai'ter which a I'urtner approach to the coi.a.iunity would oe 
made and then to the Ma^ror; that it had oeen agreed that there should oe ^ 
deferred for the present the matter of delegation of autnority oy "one Fi-G 







.. •. -,.^T r>,rnr. Tibrarv buildini, construction and maintenancej 

to the Lj.brary of its conoroX over L^^^i;^/ ,,~:p" for suomLision oi bids lor 
that it had been necessary to postpone ^'^^..^l^^^f^^.'^'.^^^erby the illness of 
construction of ^ne nev, .^difxon '^^J^f'^ °a^"the con-cr..tors were 

nenbers of «^- . ^.="%^^=^f,^jtertSn of ^he contractual stipul.xtionsj that xn 
exDorienoine dixiicultxes ixth oertaxn oi schedule for a nu^i-ocr 

respect to the b.-ai.ch ""^l'^" - f °-^^^„^'^truct^- on bid was under nesotiation, 
of than was runnmc oeaxud, Uiat °^t°ot to Lower :.illB, and Vnat the architect 

through March 31> 1970. 

^ Birector reported ^Hat^.e .ssoc^ate ^rector an^^^^^ 

Barney Frank on --.f -<';^"f. -"^^S^^^J^^^'^ *at it ;,as Ids responsi- 
done anytlu-nji lio da^e about .ne '>^^-°j ?■ ° r-nrAunitv. he had stated that he 

bilit,- and his --^<-^'^^%^^'^'l^'::^^. was a little easier 
was of the op-nion Liiat Lae situation ^n^ c -^ ^ j.^ to the 

now aiad that he would corJ.-er va^a tne "l^^^l^^^-^^^^^^l^ that up to the present 
Director before the present ineetmc. .he uirocoor ot.a.ea p 

no word had 'oeen received fro)i l^r .-ran... 

The uirector reported that Ue h^ net f^^"^''^' 'f^^ef SS 
Kemey, a^ tl^e Capital Inprovenents ^f^'.'ZJ^^L^J^^Al^y^ had ,,«t 
subsequently the Associate ^ir^=*°^="^t-^f to li™ oSmn s, that the ueeting 
vdth PFG on the rep^ars to oe ^-f ^, "'>^"9, ^° ^"-^"^f ?„"^ ^t"oA a schedule, 
had been nost satisfactory, that «'^.^^^]-"^"t,^^'^^:,„^.""He stated tha. U.e' 
a^.d that bids were oein,; ^'f^'^'^^-^^^t.f ,"^966 -^x^e the J^iorary was not iiuomed 
situation is very different iron xiial in l^^'^.^^^^^'^^ ^^ ^^^^gu for the work, 
as to repairs beinr >aade alUioutlh ^J^l'^'^^^^^^u^ conc.ition of 
He reported that \ir uenxiey liad expressed nis appreciation ^^ ^^ 

Library Dep.-u-u.en^ uuildin^s in respeco ^°/?°\f,'^ "^^"i^^ded^ 'rhe uii'ector 
the oray City Jepart..ent in wtach n° «pair ^ onese i. f^^' ^_^^ ^ ^^.^ 

reported that the air conuimonirm oi ...i -^^"V^"'^^"^^^^ ^f, .^, ;;e,^ey is appre- 
+v,i„ „„,« He stated that the change m position taJ.en oy iii i^oi . 
ciaoef^ that it has extended tl^u^h to his subordinates. 

J. , iv.j- +!,„ Tlhrarv had heen informed over tiie tele- 
The director re. orteo th.u ^^"^_^^^''^,^/,'^^3 ,°3,„,. sutotted the aiount 
Phone that in the Capital ..u.l,et ^° '1909 there was oens ^^^^^^^^ ^^^_^^^_ 

of .;;2,100,000 for Li-rary <=°:;isty^=^^°'^' ,r'^:r„^frjf there' was included in tnis 
tation vdth the Library, that it was ;^"^^=^"°^*^^^;^,^^^^\p^'.opriation widch 
the aiiount of ^^1^0,000 for ^ualey ^°„^°P^: "^^^^^^"t^-^;^ .;U^b,000 for Lower 
had been taicen by PFC for the other "'^''l^^ ""^"^"^^^ ^ oo ex^,enoed ca.pletely 
Kills to replace its appropriation ;.uicn is e.cpected ^^°^^ ^^^ .^^ .^^y 
for other projects. ''e.l>°-n^ea out .na.^.t IJ^^/^^^^ ^^. .mentions 
Council the Librarj- ousuonarily ^-^ ,?^°''r;°"t of -- 200 000 it was tot;.lly 
-t^l^^t^bS^^a tt^'aTtS ^■StSJr^hf ,^;^;f knance C..dssion .... 
vd-Gh to asl: questions. 

^ t^ r.r.+ ',-n<- fhit the Libran'' siiould receive in 
'^"'%'1hf"rt^°Co'^cirh^a^L. a It^erint oT-ohe aforesai. su.. of 
SoSroS^tLrifLln^uSL'^oeSalf- of the Library in the Capital 

3ud,.:et« 



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The Director stated that he and the Associate Director x-fould try to 
assenble data on the -Japi-ual outlay Jud^et and that they would tallv 
further in the natter ;jith Kr .tobert Kenney, requesting that tne Liorary 
be furnished in writing the infoniiation given over tiie telephone. 

The Jirector reported that a Jolm I^ liurphy, Junior Building 
Custodian liad been suspended Tor three days because of aosentmg nmiseli 
from the Library building while signed in as on duty, xie stated tnc.o tne 
natter had oeen discussed vdth the Law Departi.ient and i.ith hr .aien W. 
Dracrmaii, the Mayor's representative in negotiations witn the eraployee 
unions, who had agreed that the suspension siiould ue three days, ihe 
^lirector stated that he had oeen inforr.ied also that the union for tne _ 
Library eiaployees had been inforried of the case and believed that the Li- 
brary's action was co-Tect. 

The liirector reoorted tiiat there had been a satisfactory conference 
Td.th tlie 'Judget Director, Hem^y T. iSrennan, on the 1909 budget of tne 1.1- 
braiT. hut that the Library had been requested to return for a lui-biier 
coiuerence to be held T^th the . deputy Jirector of iidirdxiistrative services 
Tor ii^-^scal Aufairs, David V:. Davis, to discuss the salary situation. At, 
this later conference the Library was told that tiie salary increases lor 
tlie professional staff requested for April 1 would have to be ueierred 
until July 1. lie stated tiiat this later date was not as satisfactory, but 
tliat aa^eement to the increases was recognition of the validity of the 
established practice of the Library tliat tlie Library Trustees set tlie 
salary scales. Ke stated that later iie vdll be reporting to the Doard on 
a new salary scale. 

Messrs Jolin Dur;:ee, nooert Aoraiiaiason and iiloert iuiderson caine be- 
fore the .oard to discuss the natter of delays in tiie tine sciiedule for 
bids for the Addition. Tiie .\rcxiitects stated tiiat .-ecause of constant 
illness in tiieir office and in tiie offices of associated engineers :i-t was 
not possiole to Drepai-e material for tlie addenda tiiat was needed to clcjriiy 
certain sections of the Specifications and ..rairin-.s. Tncy agreed {1) onat 
in tiie preparatory wori: on Specifications and Dravrin,_s tliere was to je no 
further tine delays and (2) tiiat tlie dates for receipt of oids should oe 
as follows: Subbids on March b, 19^9 and general ;3ids on March 12, 19^^. 
Tlie len^^th of tine needed for construction was also diccussea. Tne ..card 
was informed tliat Mr Millia:.! ICerr of the Law Depai-tnent iiad sug;.,ested a 
Liiniiaum of U2 months, tiiis ueing tiie time recoi mended by tne ..ssociaoed 
General Contractors of Massaciiusetts, Inc. Tiie Trustees were 01 tiie_ 
opinion tiiat tiie araount of time allowed should not exceed 30 i.ionths in 
view o-r cpiralin ; construction costs. Tlie orcnitects were instructed to 
checl: tlie figiire\dth reliable contractors and report baci^ to tne irustees 
their findinrs and, if 36 montiis were found to be reasonable, tlie figure 
of 36 months^is to appear in the contract document as the time allowed for 
construction. Tiie architects then vrithdrew. 

He called to tlie attention of the ..oard tiiat at the meeting ;rith 
Mr Jamcv ^ra^^c he had announced that R' C was goin;, to award a contract _ 
for the erection of tlie .rove Hall Branch Librar^^, that tlirough negotiation 
witii tiie bidder tiie original old of ^^ 70, 000 iiad been reduced to vU2ii,0Q0, 
but tiiat the total oudget set for the brancii liorar^y iiad oeen m tne sun 
of ; -^,2^,000. ^I'he Jirector stated tiiat he did not know the source iron 
^iiich the difference was to oe obtained, but pointed out that tlas was a 
very high square foot cost (^!^0.), higher tnan elsewliore in the State and 
in tiie country in general. 



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It was the sense of the ir.eetlnG .hat it would be well to aslc the 
. ^ ^ 7Z^.. Z, LnP to -x rieetiiit- oi' the 3oaxd to discuss the ^eneral 
Director °f ^'-^ ^°^° « ^eoues^ed the Director to draw up at the appropriate 
?Se Hist or tl'loints^'ha^ the trustees should raise vrith the Director 
of PFC. 

'me Viirector reoorted on the branch Ubrari" program that there had 
bee. no falo^chan e since ta^e last .»3etinE, stating that Dudley had been 
reoorted raboveanc, that the work on the Service Duildir^was progressing, 
leported on aoove , .^^^ i^oj. the baseiaent floor on wnicn an excellent 

Sr^^h^ been oo.a^nec a^ a contract advertised to provide for li, htin. 
!^S Iscfll^eous otl^r work to ,ut ti.e buildin, in conditxon xor xts use. 

The Jirector stated that there should be approved by the Boai-d .he 
4- , +1,0 ^v,nti, ..-nd iranch Library which the Trustees had exai:unod at 
fhriasri^ti;;^ of the Suee on "^uildin^s and vMch ha.i now 'oecn approved 

by 00th the PFC oiid BRA. 

On notion daly made and seconded, it xias 



VOTED: 



Dissolved: 



tliat the 1.03rd approves the basic drawings ana outline 
specific £itions of Hitchell and .dur:.ola ..ssociaocs, 
i\rc-dtect i'or the ^outh rJnd Branch Library, as presented 
at this meeting, for the construction of uhe ouiluin-. 



Secretary 



••^inutes of Meeting 
Administrative A:-:ency 



■ Boprd of Trustees 
/ri'''a'', '.arch 7> 1'^'69 



A meetinn- of the Trustees as an Administrative Agency of the_^City of 
3o.to. .L held in the Trustees Room on Friday, March 7, 1969, at U:Oi. P.-. 

Present: risssrs Canham, Ilu-ray, (i'Coru-.el]. ^- iarkar. 
The President, l^r Canham, i.. \he chair. 

The minutes of the regular meetir^. of February 7, 1969 as r resented 
• --r--. c-'-.^-'oved . 

Followinr approval br the Director and in r.cco- ance with the authority 
d.lepated to him by the Trustees, expend^ures for -^^^'^' J^^^^^J^"^ 
authlized to be charged as follows^for the month - "^-^f ^/^^^ .|;^^:;5^,,, 
that expenditures from City Appropriation have bue a, . rov.l of the .it/ 



FEBRUARY 



To City A|;T^ro|ri:-.i Ao^ 



T'erso.ial T-rvices 
Contractual Services 

Supplies and Materials 

Books 

Current Charges and Oblifj-tions 

Equipment 



TOTAL 



$299,7c9.^6 

12,hM.0li 

9,^U0.73 

&U,]4l5-35 
1^6. on 

— ^jiaas 

$U06, 6614.0^ 



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r>i) 



To Trust x^unds 



Contractiml Services 



TOTAL 



15176.60 



To Special A ppropriations 



Eastern Regional Library'- Program 

Books 

Supplies and " aterials 



$377. 9U 
$1,953.01 



Following approval by the Director and in accordance ^.-rith the 
authority delegated to him by the Trustees, payment of bills was authorized 
to be charged as follows for the month of February, 1969, provided that payment 
of bills from City Appropriations has the approval of the City Auditor: 

FEBRT.TARY 



To City Appropria tions 

Personal Services 

Contrnctual Services 

Sur.rlies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



To Trust Funds 



Contractual Services 



p2 99,789.^6 

23,956.33 
7,077.36 

6U,U15.35 
1,629.26 

:Jla6,%9.88 



pl76.60 



TOTAL 



13176.60 



To Special \ppr0priaticMi3 

Eastern Regional Librar;^'- Program 

Books 

Supplies and Ilaterials 



P377.9U 
^5,586.61 



For the month of Febriiary 1969, the follo:d.ng report on personnel 
was made by the Director. 

Personnel -Vctivity 
Full-time emp loyees : 

Professional and 
Pre-Proiessional 

Librai:; Assistants 
Clerical and riechanical 

Part-time emplqj^ees 
expressed in F.T.E. 



Februar^^ 1 


Employed 


Terminated 


I arch 1 


221 


5 


3 


223 


229 


16 


lU 


233 


lOii 


2 
25 


2 

19 


lOli 
^60 


12.5 


^ 




11.0 

57I.C 



60 



61 



Average I-onthl;;r Turnover 
Rate of Accession - U.UO;^ 
Rate of Separation - 3.6l,o 
A ppointments to Permanent Staff 

'iorth Dou-las, Professional Libr;^y Assistant, Orient Heights Branch 
Libraiy, January 29, 1969 

Retirements 

Beatrice P. Frederick, Children's Librarian, General Libraiy, 
February 20, 1969 

Personnel {Expenditu res - Janiuary 1 - i^ebrxiary 2$, 1969 



1 



I 



Full-time 
Fart-tiJiie 
Overtime 



Requested Budget 
$59U,000 
27,69ii 



10,000 
63l,69a 



Actual 

)55l,7C'9 
31,78U 

16,176 

p599,7U9 



Surplus 
Deficit 

+ ^U2,211 

- U,090 

- iill§. 
+ 331, 9U5 



CO 



In accordance .rith the usual practice in the natter of signing: pavrolls, 
on motion dul;:/ made and seconder-, it was 

VOTED: that subject to the approval of the Tajror in accordance 
wit^ the provisions of Section 22 of Chapter 3 of the 
Ptcrvised Ordinances of 1961 Hiilip J. IlcNiff, Director, 
or upon his delegation John J. Oonnolly, Associate 
Director, or Elizabeth B. Broclcunier, Assistant to the 
Director, and Secretary of the Trustees, or Aevin T. 
Fitzpatrick, Supervisor, Business Operations, be and 
hereby is authorized to sign the pa;jTolls of the 
Librar:^^ in representation of the Tru:5tees for a period 
not to exceed four 7eel<s from April 28, 1969. 

VOTSjD: that subject to the approval of tlie Mayor in accordance vri. th 
the m-ovisions of Section 22 of Chapter 3 of the P.evised 
Ordinances or I96I Philip J. i.cUiff , Director, or upon his 
delegation Jolin J. Connolly, Associate Director, or lizabeth B. 
Broclainier, -Issistant to the Oirecbor-, and Secretary of the 
Tr\xstees, or Kevin T. Fitzpatrick, Supervisor, Business 
Operations, be and hereby- is authorized to sign the payrolls 
of the Library- in representation of the Trustees for a period 
not to exceed four ;7eeks from May 26, 1969* 



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and 



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The Director reported that on February 18 there had been a hearing on 
the Capital Iiqjrovements budget for the Library before the Committee on 
Appropriations of the City Council, that there had been no questions on the 
program, but that for the amount of $2,200,000 wliich the PFC had included for 
the Library, Library officers could have substantiated less than vl>!?00,000 
and had requested the Director of PFC to furnish a breakdown. The Chairman 
of the Appropriations Committee of the City Council also had requested a 
brealcdown of the amount. The Director stated that to date no breakdown had 
been received. 

Tlie President inquired idiether this information should not be avail- 
able to the Trustees before the budget hearing on Hai-ch 12 by the City 
Council. The Director stated that it was important to have it before then 
to be able to ans^^er questions. 

The Director pointed out that the amount included for Dudley in the 
Capital Improvements budget was not a new appropriation for the Library, 
that the amount originally appropriated for tlds unit had been Uijed up by 
PFC in building the other two units at Dudley, and that the amount pres- 
ently included as a replacement of tliat vdth an additional ajnount allocated 
for the new uid.t. He stated that there had been some questions raised by 
the members of the City Council as to provision of a municipal reference 
library at City Hall and that the position of the Library was that, if 
asked to provide such a service, it i/ill be glad to cooperate but that such 
ser^dce must be on a professional basis vdth use of professional librarians. 

The Director called to the attention of the Board that the hearing 
before the Committee on Appropriations of the City Council was scheduled 
for the folloidng week, Tuesday, Karch 11 at 10 a.m., stating that he hoped 
that members of the Board could be present. Those present indicated that 
they planned to attend. 

The Director reported that recomraendations were being made for the 
award of contracts for provision 01 services and materials si^)plied on an 
annual basis for the period of April 1, 1969 through March 31, 1970. He 
stated that award as a result of public advertisement was being recommended 
to those bidders who were either the low or sole bidder, and that in those 
cases where the item is a proprietory article or where services are of a 
professional natui'e award is being recomiaended to be made without public 
advertisement. 

For Those Contracts To Be Awarded In Response to Public Advertising; 

For rental of uniforms and overalls — for which one bid was received 
on February 113 5 I969 : 

On motion duly made and seconded, it was: 

VOTED: that tliere be avjarded to Coverall :3ervice Co., Inc., 

73 Addison Street, Bast Boston, llassachusetts, the sole 
bidder in the public bidding, the contract for the 
rental of uniforms and overalls for the period April 1, 
1969 through March 31, 197C at prices per unit as follows: 



■nM 



62 



2 shirts, 2 pants per inan 'f}'^^ P^^ "eek 

2 overalls pL nan | •§ P- -^J^ 

2 dresses per uoraan ♦? -^^ P^^ ^®^ 

2 coveralls per man ^ -35 per week 

For r1riiiini- rf -r^-^- ^Hr.Hn.r.. .t. thf. Central Library building; and at 
li- nty!five%ther locations - for whxch t he follomn -; bxd was r ecexved 
on Februar^^ ZU, .yW : g^.p i Group II 

Bay State Gleaning Co. ^.^ 

183 Essex Street if.6,80U. 4>2,50ti. 

Boston, Ilassachusetts 

On motion duly iTiade and seconded, it was 

VOTED: that there be awarded to ^he Bay btax,e Gleaning Co., 163 Essex 
Street, Boston, Massachusetts, the lovjest responsible and 
eligible bidder in the public bidding, the contract for the 
cleaning of certain windows during the period April 1, 19o9 
through Ilarch 31, 1970 at the Central Library building and at 
twenty-five other locations as specified in the specifications 
in a total aiaount not to exceed nine thousand tiiree hundred 
seventy-tvro dollars (^1^9,372.00). 

For cleaninr, polishinr:. and ma i ntenance service at Central i-it)rar . 7 building 
-.- for which the follo T-Jinr; bid was received on February 19, 19o9. : 



Period I $7,l60. 

Period II vl9,92Q, 

;^27,ObO. 



Empire Gleaning, Inc. 

163 Meridian Street 

East Boston, Ilassachusetts 

On notion duly made and seconded, it V7as 

VOTED: that there be awarded to Empire Cleaning, Incorporated, 

163 Meridian Street, East Boston, Ilassachusetts, the sole 
bidder in the public bidding, the contract for the cleaning, 
polishin'--, iuifl maintenance service at the Central Library 
building^for the period April 1, 19^9 tiirough ixarch 31, 1970 
in the total amount of tvrenty-seven thousand eighty dollars 
($27,080.00) • 

Award of contr act for provision of drivers and for mainuenance and garag 
of four boo kmobiles - -for ^riiich the follo^^n g bids were received on 
February 13s 1969 : 



in; 



I 



i 



CO 

o 



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I 



I 



I 



C.S. Walsh Trans- 
Gasey cz Hayes, Inc. portation. Inc. 



Drivers 

(a) Rate per hour, straight time 

(b) Rate per hour, overtime 

Maintenance and (General) Repair 
Personnel (exclusive of mechanical, 
heating, ventilating, etc. repairs): 

(a) Rate per hour, straight time 

(b; Rate per hour, overtime 

Garaging (i\nnual Charge per bookmobile) 

Address of Garage 

Price of Major Brand Gasoline (per gal) 



$U,22 
5.32 



^ 



$3.78 
*.78 



$3.71 
$3.71 

$99.00 

3U5 L street 
South Boston 

$.275 
Cities Service 



Brand Nan^ , . ^. , ., > 07c: 
Price of Unleaded (lihite) gasoline (per gal^v.-^fp 



Replacement of parts and supplies 
Percentage of markup 

On motion duly made and seconded, it was 



» 



$3.25 
$3.25 

$1,150.00 

U5 D street 
South Boston 

$.25 

Citgo 
ip.25 

5% 



VOTED: that there be awarded to Casey ^ Hayes, Inc., 3U5 D Street, 
Boston, Massachusetts, the lowest responsible and eligible 
bidder in the public bidding, the contract for the provision 
of drivers and for the raaintenance and garaging of four 
bookmobiles for the period April 1, I969 through March 31, 
1970 at the following rates: 



Drivers: 

(a) Rate per hour, straiglit time 

(b) Rate per hour, overtime 

Maintenance and (General) Repair Personnel (ex- 
clusive of mechanical, heating, ventilating, 
etc. repairs): 

(a) Rate per hour, straight time 

(b) Rate per hour, overtime 

Garaging: (Annual charge per bookmobile) 

Address of Garage 
Price of major brand gasoline (per gal.) 
Price of unleaded (white) gasoline (per gal.) 
Replacement of parts and supplies: 

Percentage of markiQD 



ii>U.22 
$5.32 



$3.71 
$3.71 

$99.00 

3i^5 D street 
South Boston 

i|>.275 
vi275 



63 



64 



65 



Award of contract f or transportation of books and oth er raaterials 
hPtii^f^n t he C entral Libra^ r v and other units of the L ibrary 5yst ei.i -- 
for wliich one bid was received on February 10, 1969; 

On motion duly made and seconded, it was 

that there be awarded to G. S. V/alsh Transportation, Inc., 
66 Wood Road, Braintree, l.assachusetts, the sole bidder in 
the public bidding, the contract for the transportation of 
books and other materials between the Central Library and 
other units of the Library System for the period April 1, 
1969 tliroufili March 31, 1970 at the foUoiang rates: 



1 



I 



VOTED: 



Rate per truck for tliree (3) trucks for forty- 
hour week (for trucks of lOOO lbs. capacity) 

Rate per hour per truck for all hours such 
1800 lb. trucks are used beyond eight (8) 
hours in any working day 

Rate per hour per truck for a fourth or more 
additional trucks: 

(a) During any working day — majcLmum eiglit 
(8) hours and/or 

(b) Beyond ei^t (8) hours in any \rorld.ng day: 

For trucks of I8OO lbs. capacity — mimjnun 
four (U) hours 

For trucks of 3, ^9 or 10 tons cajDacity — 
min.Tjnuifi eight (8) hours 

Rate per hour per truck for all hours trucks are 
used on Saturday's ana/or oundays: 

For trucks of I80O lbs. capacity 

For trucks of 3, ^9 or 10 tons capacity 
— minimum eight (8) hours 



;pl86.00 



$i;.65 



CO 



vU.6^ 



I 



I 



'^h.6^ 



$U.65 



For preparation and suppl^/ing of various catalog cards -- for wliich one 
bid only was received on February' 11, 19^9 : 

On motion du3.y mcide and seconded, it was 

VOTED: that there be intered into with General Microfilm Company, 
ICX) Inman Street, Gaiabridge, Massachusetts, the sole bidder 
in the public bidding, a service contract for the prepara- 
tion and supplying of various catalog cards for the period 
April 1, 1909 tlirough ilarch 3i, 1970, the total fee thus 
charged to be subject to the terras, agreements, and condi- 
tions sot forth in said contract. 



I 



I 



The Director reported that in preceding years the contract for 
^ard and patrol protection at the Central Library buildin^ and at the^ 
SrrarTBook sSrage Area m Long Island had ^-^^^-^^^ ^^f ^^^^f ^^^ 
advertising on the basis that this was a professional servxce, that 
S the SI of the award of the last contract this had been questioned 
by To Bo;^on FinLce Coi:..n.ssion and follc^ing consultation wxth the 
cLSssion the Library had stated that the next contracj would be 
awarded tlirough public bidding, he stated that bias had nad to oe 
dJS pending preparation of a new contract fori, and would not be 
feceived'^^tS the foUo^^ng week. He requested pennission to av^ard 
the sSd contract to the low bidder in the public bidding. 

On motion duly laade and seconded, it was 

VOTIiD: that the Director be, and hereby is, authorized to 
aioprove the entering into a service agreement with 
the lowest bidder in the public bidding for provision 
of ruard and patrol protection at the Central Li- 
brari-- building and at tlie Library Book Storage 
Area on Long Island for the period April 1,^ 1969 
through Ilarch 31, 1970, for wliich service tne bids 
are to be publicly opened and read on Tuesday, 
March 11, 1969 at 10 a.m. 

For Those Contracts To Be Awarded Withou t Public Advertising: 
For fumisliing of a professional service : 
On motion duly made and seconded, it was 

VOTED- that there be entered into with Uie American District 
Telegraph Company, 60 State Street, Boston, a service 
agreement for the period April 1, 1969 through March 31, 
1970 for furnisiiing of inspection service for the com- 
bination watchman-recording and fire alan.i system in 
the Central Librarj^ building, the total fee thus charged 
to be subject to the tenas, agreements, and conditions 
set forth in said agi-eeiaent. 

The Director reported that, inasmuch as it was required to have in 
the -lavor's hands 30 days before effective date all contracts awarded 
.!i?horpubliradve^^ the contract for the rental of certaindata 
nrocessinr equipment could not be held until the present meeting and had 
To belroLsLd^ that the matter had been revie.:ed ^^^h thejr^^^^ 
and that he vras now requesting confirmation of uie action ^aken. 

On motion duly made and seconded, it was 

VOTED- that the action tal:en by the Director to process the 
award of a contract to the International Business ^ 
Machines Corporation, 1730 Cambridge Street, Cambridge, 
Kassachusc3tts, for rental of certain data processing 
equipment during the period April 1, 1969 through 
March 31, 1970, be and hereby is approved. 

and 



66 



67 



VOTKD: that there be awarded to the International Business Ilacliines 
Corporation, 1730 Cambridge Street, Cambridge, Massachusetts, 
the contract for the rental of certain data processing 
equipment during tlie period April 1, 1969 tiirough Harch 31> 
1970, -ohe total rental thus charged to be subject to terns, 
agreements, and conditions set forth in said contract. 

The Director reported that sub-bids had been received for work in 
connection vdth the erection of the Addition, that 'the sub-bids were slightly 
over the estimate for the total work of sub-bidders, and that both he and 
the architects were cautiously optimistic that the general bidders portion 
of the vjork would bring the total project within budget. The Director 
further reported that only one bid had been received for Waterproofing, 
that it was in the amount of ^3^1,^79 and over budget, and that upon advice 
of the architects and in accordance \j±th the provisions of law the bid was 
rejected and general bidders were requet-^ted to carry an araount of h>150,000 
for this work. 

The Director reported that work on the construction of the Brighton, 
Charles toi-jn and r'ields Corner Branch Libraries has been delayed but that 
vjork on all buildings shotild be comiDleted oy suimaer. He e:xpressed concern 
over the fact that contracts have not beei. awarded for the furniture and 
equipment for these libraries. It v:as sUt_,gested that a letter of concern 
be sent to the Director of the Public Facilities Departjnent particularly 
in respect to tlie Brighton Branch Library wliich is nearest to coirqpxetion. 

The Director reported that the Public Facilities Department had 
negotiated a contract for the construction of the urove hall Branch Library 
idthout consulting tiie Library- at a price in excess of $$0 a square foot, 
rhe Director indicated that the records should show that the Trustees had 
not been consulted on this award of contract. 

In the matter of the oouth End the Director reported that the 
Architect was preparing working drawings and that bids for the project 
could be expected by late spring. He also reported that the Boston 
Redevelopment Authority had arranged for a meeting of interested ^roups 
in the South End and that Ilr Qiurgola, the ^a-cliitect, would be present 
and a re^^resentative from the Library. 

The Director reported that word had come from the Public Facilities 
Department that steps should be taken to prepare a revised prograi-i for a 
larger building for the Dudley Street area, that such a program had been 
prepared, and that the Library was now awaiting a conference vatii the 
a^-)propriate officials froii tlie Public Facilities Deprartraent as a first 
step to getting the building prograra under way once again. 

The Director reiJorted that tliere was still notliing to report on 
a new branch library for the Lower Hills section of the City. 



I 



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CO 
r-l 

o 



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The Director brought to the attention of the Trustees the matter 
of damage to the bronze cresting on the roof of the Blagden Street side 
of the buildin^ vrhere heavy ice and snovr had broken a six ton section of 
the cresting causing it to hang in a precarious position above the Dlagden 
Street sidewalk, that the Public Facilities Department had been consulted 
and that imiaediate steps had been ta>:en to reiiiove the broken cresting 
before it fell and caused daraage to the platfonn. Steps also have been 
talcen to have the necessary repairs raade to the daiaaged gutter, roof and 
bronze cresting. 

A report was made by the Director on the recent hearing before 
the legislative Committee on Administration on House No. 1333 to revise 
State Aid Library legislation. The Director indicated that it had been 
a most satisfactory hera-ing, tliat hcj and others had addressed the Gomiiittee, 
and tliat word had been received tliat the Committee x^uld report the bill 
favorably. The next step will be for tiie bill to be considered by the 
Comraittee on Mays and Means. 

The Director stated that the annual meeting date fell on the 
first Monday in Hay and tliat it v/as custoiaary to postpone die annual 
meeting to the date of the next following regular meeting, wiiich in 19^9 
would be May 9. 

On motion duly made and seconded, it was 

VOTED: that tlxe annual meeting be postponed from Monday, 
Hay 5 to Friday, Hay 9. 



Dissolved: 




"Secretary 



Minutes of Meeting 
Administrative Agency 



m Board of Trustees 
Monday, March 2U, 1969 



An executive session of the Trustees of the Public Library as an 
AdLiinistrative Agency of the City of Boston was held in the Trustees Room 
on Monday, Harch 21;, 1969, at 10:0f^ a.m. 

Present: Messrs Caiiham, Murray, O'Connell and Parker. 
The President, lir Canham, in the chair. 

The President welcomed Messrs Vincent Vappi, Robert P. McDonald, 
and Jolin X, Foley from Vappi ^ Co., Inc., who came before the Board to 
discuss their bid which had been the low one submitted for the construction 
of the Addition. Tlie President stated that funds are not available to 
award a construction contract in the amount of their bid of .v23,i^^^>000., 
that it was believed that the prices in their bid for the structural steel, 
concrete, masonry, omaiaental metal, and mill ^Tork could be substantially 
reduced, that the Trustees vjere invitin^ the Vappi Company to reexamine the 
various elements wiiich composed their bid to the end tliat the bid could be 
reduced, that the Trustees vrere not interested in accepting either iUtemate 
No. 1 or iuLtemate No. 2 and that failing to enter in a contract with 
Vappi (X Co., Inc., the Trustees would reject all bids and as a charitable 
cori^oration negotiate a contraxit for construction of the /Edition. 



68 



69 



llr Vappi indicated that there vzere two areas to be examined in his 
bid (1) the reneral worl: to be performed by people selected by him, and (2) 
the ijork of all the filed sub-bidders. Ilr Vappi inquii-ed as to whether 
the Trustees expected the construction cost figui^e to be under s^20,000,000. 
The President responded in the negative but expres::;ed a hope that the 
reduction could be in the amount of 1^:^. 

The President read a coinmunication from the architects reporting that 
they had been assessing- the qualifications of xhe filed sub-biaders anO that 
they are unable to confirm the satisfactory qualifications of tirie low sub- 
bidders under Section 5G for Arcl:dtectural lironze Viork and section liiA for 
Elevators and Dumbwaiters, llr Vappi indicated that tiiis natter would oe taken 
into account in reconsideration of tiieir bid. 

l-ir Vappi stated that he and his people would need about 10 days to 
talk idth the filed sub-bidders and to reassess their bid to the end that 
the total cost of construction can be reduced wiiich vjould allow the Trustees 
to proceed with the Project, 

Adjourned at 10:2$ a.m. 

"eiu 



Minutes of Meeting 
Administrative Agency 




Jn Board of Trutitoes 
Tuesday, April o, 19o9 



\ spr-cial meetinc of the ..dniinistrative A.^ency of the Trustees of the 
Public Library of the City of xioston was held in the Trustees itoom on Tuesday, 
April b, 1969 at 10:00 a.m. 

Present: Messrs Ganhan, O'Connell, Parkor ajid itabb. 
The Pi^esident, Mr Ganham, in the chair. 



The i resident welcomed iiossrs Vincent Vappi ajid Robert McDonald 

and e::q3ressed hope that the ^entlemen ..ould have 



I'rom 



Vappi : Company, Inc., — _.^- . - . . ^^ 

interesting news as a result of their reexai.dnation of the various elei.ienoo 
in their bid for the construction of the Audition. 

Mr Vappi staged that the news was not encoui^aging, that tliey had evaluated 
their costs and the bids for all sub-contractors, that the price for steel ^ 
vjas Jn line, tliat the work on the foundations was actually v300,000 lower ouon 
it should have been, and tliat on the basis of plans and specifications olieir 
bid was accurate. 

Mr Vappi comiiented that on a job of this size they should e:>q:)ect for 
general overhead, profit, ajid indirect costs a sum approaching tiiree quarters 
of a million dollars. 

Mr Vappi indicated that it was difficiat at tliis time to negotiate idth 
sub-contractort; inasrauch as a contract liad not been awarded. He stated that m 
•oinf over bids vdth sub-contractors he believed that a savings of ^'250,000 
could result in the bid for steel oy n^odifications in the fabrication of the 
steel. He also believed that there mght be a savings of 1,200,000 m the oid 
for electrical work by changing some of the light fixtures. However, he v/as 
not sure that such changes would be acceptable to the arcnitects aiid tue 
Trustees. 



I 



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CO 



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The President inquired as to the dix Terence betv/een the Turner 
estimate and the actual bid for the steel. Mr Vappi replied that his 
people had talked with representatives of tiie Vjest r^nd Iron Gompany and 
they were of the opinion that the filed bid for steel V7as in order and 
that the price probably was high because 1,900 xons of steel would be 
needed on a teinf)orary basis in order to build the roof. 

The President asked Mr Vappi to indicate the possible savings as 
he savj them. Mr Vappi replied that by certain changes a savings of 
$200,000 could be realised in the steel bid, ^'210, 000 in the electrical 
bid, and other changes which i light come to .,1,000,000 but he could not 
guarantee any of them at this time because he did not l:now what changes or 
modifications would be acceptable to the :.rciiitects and the Trustees. 

Mr Vappi stated that he had been talking to certain people in the 
city government and they nad indicated that the Trustees could ,,et an 
additional couple of million dollars for the project from the city. 

Discussion followed as to the amount of laoney available froia various 
sources, the possibility of taking out the gxaniLe in the dreat Hall and 
using plaster and a vinyl covering, and the prospect that the Tiustecs 
miglit reject all bids and go before uhc Supreme Judicial Court for the 
purpose of having the City transfer to tlie Trustees the money appropriated 
for the Addition. 

The President thanlced Mr Vappi and Mr McDonald and stated that the 
Trustees lashed to tall<: iJith their legal counsel and /irchitects and there- 
after would be in touch \rith them. They then withdrew, 

Mr v;illiam H. kerr, of tlie Law Departeient and Messrs John Burgee, 
Robert Abraliamson and Albert Anderson, Arcldtects, came before the noard. 

The President inforr.ied the ^roup of what had transpired v/ith Mr Vappi 
and Mr McDonald. He raised the question as to whether final action in the 
Vappi bid had to be talcen by April 2i?th. Mr Kerr responded tliat an extension 
could be obtained froi-i Mr Vappi but that it vjould be desirable to talce action 
prior to April 2l?th. 

Discussion folloxTed on the difference between the Turner estimate 
and the Vappi bid and the statements made earlier in the meeting particularly 
about tlie steel bid. Mr Burgee stated that the Vappi people were in»ong in 
stating that the steel bid could not be reduced and he could substantiate 
his statement. 

lir Kerr raised two fundainental questions (1) were the Trustees still 
of the opinion that the Vai^ni price was so high that in conscience they could 
not award a contract, (2) did the Trustees wish to i.-iOke inquiry from the city 
fiscal officers as to the availability of more money for the project. 

The President responded that on the high ^jrice he believed the uoard 
is not confident that they can get a lower price under any circumstances. 
Mr Kerr coiamented that even if the Board went before the oupreme Judicial 
Court in order to negotiate a bid they irdght find themselves involved in 
litigation wliich irdght delay the project. 



70 



71 



Discussion followed on Mr Kerr's second question about the need for nore 
money fron tlie City. Mr Parker made the observation that the Trustees V7ere in a 
difficult position, that a -eneral atterpt should be made by the Arcliitects to 
get lir Vappi to reduce his price hopefully by a million dollars, consider tlie 
elimination of the granite in the Great Hall, and then sx^ a contract under 
this framevjork inasmuch as the Board has the necessai^y funds. 



I 



Mr Burgee stated that liis best advice to the Board was that a million 
dollai^s could come out of the Vappi bid but that at tiiis time he could not 
^•uarantee it until he had an opportunity to tallc dii^ectly vjith the Vappi people 
and the sub-contractors. 

The Director stated at the present time the Trustees have in hand 
s>3>9Gl>000 from Trust i<\uxls (t-ath aii additional ajaoiint of .^ibOO/JOO in income 
ejcpected in the ne:>rt two years), v35^0,000 in Federal r'unds, and .^S, 000,000 
from Jity funds, malcinc a r;rand total of $22,931,000. The President commented 
that xxdth this a.iount of money a contract coiad be signed with /appi provided 
a million dollars could be taicen out of the bid, and as a safeguard the possible 
elimination of the -^raidte in the areat Hall but vdth a letter of intent to 
restore it in the course of construction if the funds for restoration become 
available. 

Kr Kerr stated that he believed that it was wise at this time to ask 
Mr Robert Keimey, Director of Public Facilities DOi^artment to com.e before the 
Board. It was agreed and ai'ter a telephone call Kr Kerr reported that 
Mr Kenney could be ^.resent at 2:00 p.m. 

'The l^es:dent was called to the telephone to t£ilk to lir Vappi who had 
returned to riis office. The President reported that lir Vappi had stated in 
the telephone conversation that it micht be possible to reduce their contract 
price by 01,000,000 by taliin^i the two Alternates, plus v200,000 from other 
sources, and indicated a willingness to sign a letter of jntent to restore ^ 
the two .Utemates at a later date and at the same cost figures in their bid. 

lir Parker reported triat $93'0,000 of U. d. Treasury Bills would mature 
on April 10, I969 in the Benton Buildin^^ Fund. He stated that if a contract 
was signed for the Addition the Arci.itects would be entitled to a further 
payment under their contract in the ajaount of approxir.iately $5^1,000, and 
thereafter for a period of 36 months an amount of approximately $9,200 monthly. 
In view of these requirements Investment Counsel had made recommendations for 
short and long term investments for the maturing treasury bills. 

On motion duly made and seconded, it was 

VOTED: that the Collector-Treasurer, be and hereb-,- is authori^.ed 
and directed on i.ehalf of tiie Trustees of the i'ublic Li- 
brary of the City of Boston to talce tiie follomng action 
in respect to the BKKTjiI BUlLDHia FUIID: 



To Purchase: 



0^66,000. 
$30,000. 
.^30,000. 
$360,000, 



Treasury Bills due ^^/V^/69 
Treasury Bills due 7/3/69 
Treasury Bills due I0/2/69 

Federal national iiortgage Assoc. 

dated U/lO/69 6.6^:.; due 6/IO/7I 



U. 

u. 
u. 



o. 



k>. 



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and 

VOTED: 



that the Becretar^' Pro Tem be and hereoy is authorised 
and directed to notify the Collector-Treasurer oi the 
foregoing vote. 



The meeting recessed at 12:1b p.in-. 



The neetiriE resuiaed at 2:10 p.n. iJhen lir Hobert Kermey, Jireotor 
of Public Facilities Departiiient cane beroro the Joai'd. 

me President recapitulated for lir rlemey what load transpired in 
the morning session of i-he Joarti. 

Mr ilenney seated that any del^ in construction would only oring 
higher costsTid that new 196? union contracts would certaxnly send 
construction costs up, 

Hr Kenney inquired as to when the Trustees would oe requesting 
^oney foF the renovation of tixc present buildinc and *f /■'-= =°f^,'^^[;f 
be^ The DJxector responded that the yeai- probably would be 1971 and tne 
amount might be v2, 000, 000. 

Mr Kenney cemented ^chat it iri-cht be possible at this ^'^ /°^ J^'^ 
I^blio .'aoilitiel Co,.dssion to .n^e available to the ^™stees fron the new 
'■? 900 000 loan order for library purposes a sura of vl,OOG,000 ioi the 
'iditior^i'r^rr stated that before the i-ublic .'acilities Gornnission 
could riko the loan order noney for the .ddition available ^ ^he f ustees, 
it would be necessary for the Trustees -oo aeed over to ti^e .ity the land 
vriiich is in the name of the Trustees. 

Discussion followed on procedure to be followed and it ,^ aj^eed 

that the Arcldtects should confer vdth l.r Vappi anci "j^^ P^°P,^!„nie dow^ 
L^r^^nin- niu-ticularly on work on the excavation and to try and txe oown 
s^ecm'^oSitst; savings in all other ax-eas .rithout rej.ovir.s the granite 
?^ tJ;: ^.^t Hnll l-iT Feme- offered to have Ur Garl 'vJashbum, a cost 
conslStSffx^rf ^s '^a^rslt vd«. the .xchitects to help ascertain where 
savin^^s could be made. 

Again there was discussion about the .pril 2Sth date °^^ "^^f/^^ !^^^°" 
must be tLen on the acceptance of rejection of bids. "^ J^'^^^^.^f^^^es 
that there ^/oula be no pix,ble^ on arrancp-ng a meeting f ^^^ '^^"^f, S 
.. • • ^ s'-io ',r.nctppq m-reed to the steps to have the uecessari xet^cu. 
worSep^ed "r tS; trLXof the land 'to the Gity and at the sa.ae tirae 
to send t^the kolic facilities Gor.ai.sion a statement as ^ tne anount of 
trust fund money that has gone into the acquisition ox the site. 

aie -aoard agreed to adjourn subject to tiio call ox the iTcsident 
when the i^cStfcts^were ready to report or. tlveir negotiations with to Jappi 
and his people. 



Adjourned at 2:3'0 p. 



,m. 




em 



72 



Kinutes of Ileeting 
AdiiiiTiistrative A;_;ency 



In Board oi* Trustees 
Thursday, April 2U, 1969 



• 1 ..Pt-in. of the Board oi Trustees in charge of the Library 
Bepart.ent^S^the Cito^ Bos^^ Zs held in the Trustees Koo. on Thursday, 
April 2U, 1969 at 9:00 a.m. 

,. ^ . r^i-r>rmp-n Ilm^ray, Parker and Rabb, Present 

^^^T^^r^^tt^^^ .iXli- Korr or the Law .epart.ont. 

The President, Mr Ganhai::, in the chair. 

,^ director ,outUne. ^^^^^^^Z;^^ l^fx-cfacmtLre 
able Which had been axscu.sed ;!-^!^^^f ^^^^^=^^„° ,,,,,, ^, order deductions 
partoent on April 22 :^"^^^^^^^^^ ^.^^^ the architects and la. nobert P. 
aGreedtoonApril23-taconiert.ro ,,as presented . These change order 

KcUonald, Vice President Vappx « ^°- ' f °- ,"^^^f '^elo,,; .21,500,000. 'xhe 
e^tinates were to reduce the '=°f ^°^,^"= °°';^^''f^^^''^ftne f i ure oi' .,;21,200,wOO 
Director h.d discussed mth Mr John '^-^^^^^ ^"° "^^j^°^^^L^tes ibr the total 
on w-.^ch to base the -^^ ^^^ ^^;^X:fte Chainaan asKed 

iv,r,n the arrival of Mr Robert T. Kenney, Ur i.err read a drtuTt docuiiient 

The answer was no. 

At ^0■v; a-r llr iicDonald and iJ i'oley of Vappi & Gonpany, Inc. joined 

esDecially in lirht of recent labor ne.otiatiun increases ^^J^^/':^^ 
especiaj-xjr j-^i -^-^^ ^^i^r ^ T' virimice in Vappi quantiov talce Oil 

Hartford, and that there was only a jj/o variance xn ^^ij. i 

coripared to the Turner and iiuckin^^ham estn.iates. 

VaoDi proposed a f ui^ther reduction of ,6i,000. i. request for an 
e.ctensioI%? s^^onths for ti.e 300 was ruled out b,^^ .err. Vappi's 
renuest for assistance in obtaining permission f roia i.he luolic^Jorks 
O^SSssion and Police .ep.^ment for the use of part o ^^ ^^ 
and .oylston streets will ^e e^ored J^^gJ^^^ ^^^^J^^ 
street, half of li:eter t>treot ana part oi ^ae oiuex.cu-i. uu ^ 

in t>ie discussion relatinc to a reduction in bond '^^^ff,^;^ ^'^^ 

individual Trustee -s fiscal rcspoasioility was raised by V.r .taoo wno ;--as 
goinc to consult his lawyer on this point. 



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The Director presented a copy of a deed prepared by the 
Goi^oration Counsel's office, transferring from the Corporation to tlie 
City of lioston in trust for public librar^^ purposes the land ooundea by 
BlascJen Street, Exeter street, Boylston Street, and the rear of the 
existing public library building on Dartmouth Street at Copley L.quare. 

Upon liotion by ::sgr Ilurrav and seconded oy llr Parker, it vms 

VOTElh that the President be authorized to execute and 
deliver said deed. 

The director reported that only one oid V7as received in the 
public bidding for the supplying of book jackets, ^incc time would not 
allow postponing action until the next regularly scheduled meeting of the 
Board approval was requested for the contract at this meeting. 
^On motion duly made and seconded, it was 

VOTED: that there be awarded to 3ro-Dart, Inc., !?6 i:.arl 

Street, hewark. Hew Jeruey, tlie sole bidder in the 
puolic oiuding, i-he contract for supplying book 
jacket covers, as specified in the specifications, 
in a total airiount not to exceed eiglit thousand ^even 
hundred twenty-four dollai's and seventy-five cents 

Upon motion of lIsgT Hurray and seconded by Mr Parker the meeting 
was adjourned at 11:2^ a.m. 



Dissolved: 




vWju* 



wV3a ^ 



Secretary Pro Ten 






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#» /% tS 



(SK'iL) 



Appendix A 



THE CITY OF BOSTOH 
Public Facilities Dcpartr.ent, One City HaU Square, Soston, Mass. 02201 



Gori"Ti ssioner s 
Edward T. oullivan 
Hale Champion 
VJilliajn H. v)hrenberger 



Robert T. heniiey. Director 
Tel. (617) 722-1:100 



April 2I;, 1909 



3y this writing signed by a majority of its members and filed 
with its Secretary, the Public Facilities Commission, recogidzing that 
the trustees of the public library of the City of Doston for the time 
being, i^e., the i^oard of Trustees in charge of the Library Departiaent 
of tlie City of Boston, are by virtue of Chapter lli; of the Acts of lb7b. 



73 



74 



*\ *\ f\ 



75 



as amended, a corporation holding funds available to defray in part the cost 
of oonstruotine under the aeyis of cold trustees an addition to the existina 
publio library on Dartmouth .street at Copley Square, iioston, does hereby 
delecate to said ^oard of Trustees in charge of the Library Departiaeiit of the 
Jity of Boston the power and functions of this Commission: - 

(a) To construct on the site bounded by ula^^den Street, Kxeter Street, 
aoylston Street aiid the re«r of the existing public librarj^ on Dartnouth Street 
at Copley Square, Boston, wixLch site is hereby selected by this Corudssion as 
the site for said addition, an addition to said existing public library 
subsT^antially in accordance .ath worlcinc dravrin^^s, detailed specifications and 
addenda prepai-ed by Philip Johnson and Arc.dtects Jesifin uroup. Inc., toi^ether 
d/b/a /architects for the Boston Public Librar-y Addition, in connection xdth 
which general bids pursuant to General Laws, ch. lUy, ss. UU to UU L, ir.clusive, 
as air,ended, were opened by the '.oai-d of Trustees in charge of the Library 
Deparfeient of the City of .Boston on horch 12, 1?69; (b) To reject sub-bids 
conionaably adth ..ieneral Laws, ch. ll.?, ss. Ulib and IM, as amended; 
(c) To adopt both alternates provided for oy tlic general bidsj and (d) .U'ter 
such rejection and adoption, to award to the lowest responsible and eliiiiole 
general bidder the contract for the construction of said addition, vdth all 
fees and other sums payable for architectural services (including supervision) 
and for tcstin- services, and all costs for ori^nally equipping the audition, 
and so much of the construction contract , rice as is in excess of ^igliteen 
I-iillion .)ollars (Slo,^jOO,!JOO) to be met by funds now or hereafter belonrinu 
to the corporation aforesaid includint, such federal funds, if any, as have 
been or my be ^-anted to said corporation for such purpose or purposes. 

/s/ Ui^LJ^ ClliJ.PlUii 

/s/ '.dlliaw H. Oiirenber^^er Public 

— i''acilitios 

Comrdssion 



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APPENDIX B 

KNOV/ ALL MEN 3Y THEbE PRESENTS That Trustees of the Public 
Librar^^ of the City of i^ostoii, a charitable corporation in the 
GoLMonwealth established under St. I676, c, llh, ^rant to the 
City of Boston, a nunicipaJ. corporation in tlie Gorimonvfealth, its 
successors and assifjns, in truat nevertheless for public library 
puTi^oses tiic land in "Boston, County of Suf folic, bounded and 
described as lollov/s: 

Vfesterly by Exeter otreet 2i?0 feetj 

Northerly by Boylston Street 26)1. 22 feet; 

Easterly by land of Boston l^'O.OO feet; 

Southerly by land of Boston 66.01 feet; 

Easterly ~oy land of j-'Oston 100 feet; 

Southerly by Blai-;den street I96.2I feet. 

Gontaining S9}2!?h square feet of land more or less. 
The above-(3escribed land is shoi/n on a plan r;iarked "City 
of Boston, Public .jorks ijepartrient, En^ineerin,_, Jivision, 
Boylston St., Exeter St., Boston Proper, June 13>, I96I4., 
Frederick L, aarvin. Chief Engineer'* - K 6o5B on file in 
the Public VJorks Bepartjnent. ileaning and intending,; to 
convey all land of the jrantor vzitliin the area bounded by 
Jla^den St., Exeter St., iioylston St., and Dartnouth St. 

IN i.lTNESS vniEREOE the Trustees of the Public i^iurary of the 

City of jocton have caused its corpora.te seal to "oe hereto cif fixed 

and tiiese presents to be signed in its narie and behalf by Erwin D. 

Caniiari its President tiiis 2i4th day of April, I969. 

TRUSTEES OF THE PUBLIC LIdRhRY 03 TnE 
OITY OF iiOSTON 

^y /s/ ERmr. p. canfa?: 



Gulii.ONWEia.i:.. wr' : ....^uuC-xu^ETTS 



Suffolk, ss, 



Boston, April 2ii, 19t>9 



Then personally appeared the aoove-nai.ied 



7B 



77 



and acknowledged the lore^^oing 



instrument to be liis .Cree act and deed. 



Before ne. 



/s/ LOUIS POLISHOOK 

notary rublic 
Louis i'olishook 



i~y 



I 



Ily comiriission e:qpires 



12-10-7U 



Minutes of I.eeting 
Adninistrative A-cncy 



In board of _ru3tees 
Friday, April 23, 19^9 



A dulv called and posted i^ieetinr- of the .^oard of Trutjtees an charge 
of the Librarv Department o£ the City of uoston was held in the Trustees 
Room on Friday, April 23', 19o9, at 11:3'7 a.m. 

Present: l.essrs Hurray, O'Gonnell, Parker and Aabo. Also present 
was Kr llliaiu Kerr of the Law ..epartment of the Jity of fioston. 

In the absence of the i^esident, the Vice i^esident, Kr Aabb, in 
the chair. 

The rdnutcs of the special rieetin- of ..pril u, .9'o9 ^^ero approved 
upon motion made by r.sijr Hurray and seconded by m- i^ari:er. 

Vhe g rector ^resented a canuiunication from the ijirector of lublic 
Facilities notifyinc Ihis .card tnat the director of '^^^ .'^'^^'^^'''' 
to recurnend to the Public Facilities Gormrdssion for selectaon as a sxa.e lor 
an addition to the i^iblic Liorary the laiid bounded by '^^f^^^^^^f f^^f.^;^ ^^^^^^^ 
Street, ^oyloton Street, and the rear of the exD-stnif^ public lioraiy on 
Dai'tmouth Street at Copley Square. 

Upon motion made by Kr Parker and seconded by lisgr Uui-ray, it 'was 

VOTED: to ratify and confirra the action of the Director in 

notif^n-ng the ..drector of Public Fa.cilities on iipril 2U, 
1969 that the Board of Trustees in charge of the Library 
liepartment of the Gity had no objection to tne selection^ 
of said site for the purpose aforesaid out stron4;Ly urgeo 
and recormnended sane. 

The Director thereupon presented to ohe Board a copy of a writmc 
^•rherebv the Public I'^acilities Coni^d.sion had delegated certain of its j-owers 
and functions to this Doard; and the Ohair directed that it be made a part of 
the r;dnutes of this meeting. 

Thereupon the Hoard proceeded to consider the bids submitted in 
response to the invitation for bids advertised in the Jity iiecord on 
February 2U, 1969 aiid, upon motion made oy Hr O'Gonnell and secondeci by 
ViV Parker, it was 



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VOTIii): to ratify and confirm the rejection under G.L. c. Ili9, 
s. Uhli, in the najae and behalf of the Trustees, of the 
subbids filed 'oy The Acoustical materials Gorporation, 
Fishbach and lioore, Inc., and Central Tile Go., Inc; 
and also the rejection under S. L. c. 3ii9, s. U^, in 
the name and behalf of -ohe Trustees, of tne subbids 
filed oy A. lielancer ik Sons, Inc. and iiont^^omery 
Elevator Company. 

Thereupon the .x)ard proceeded to consider the .-G-temates wldch 
had been included in the -eneral bids filed on March 12, 19o9, and upon 
motion made by I-lr O'Gonnell and seconded by Ir Parker, it vjas 

VOTED: to adopt both Alternate No. 1 for the elimination of 
the master mechaniLcal control panel system, and 
/aternate ilo, 2 for the substitution, for certain 
interior :ranite, of vinyl fabric on plaster on metal 
lath on metal furring. 

Mr Albert .jiderson, Arciiitects /esicn Croup, iir Uobert P. McDonald, 
Mr Jolin X. Foley and Mr Franl^ Mastropieri of Vappi Cc Co., Inc., and 
Mr Itussell Siirpson of Goodvjin, Procoor and Hoar, Mr Habb's legal advisor, 
joined the meetin -. The question of the possible personal liability of the 
Trustees had been raided at the April 2uth meeting. After Trustee dis- 
cussion of this natter, Mr Simpson, who had earlier discussed it with 
Mr Kerr and the attorney for the Vappi fiim, presented a draft statement 
wliich was desi-jned to ^jive protection to the Trustees in respect to their 
personal liability. 

The Ghair leiid before the Soai-d a corojaunication from Vappi <i: Co., 
Inc. stating that s-Jbriultaneously mtii the execution of Lhe contract 
Vappi a Co., Inc would execute change ordei o reducin^ the contract amount 
by ;v'9^0,000 and continue negotiations reducing the contract price oy at 
least an additional vo00,00u. 



vjas 



it was 



Upon motion loade by Mr O'Gonnell and seconded by Mr Parker, it 

VOTED: to malce sadd communication a part of the Liinutes of 
tills meeting. 

Thereupon upon motion made hy Msgr Murray and seconded by Mr Parker, 

*V0TE1): to accept- as the general bid of the lowest responsible 
and eligible general bidder the general bid filed 
by Vappi k Gompany, Inc. for the construction of 
the addition to tlie public liorary building on 
Dartmouth Street at Copley Square and to award to 
said Vappi Sz Gorpany, Inc. a contract for such 
construction in tiie amount of si23,Ob3',Ii93.00 vdtii 
so much of said construction contract price as is in 
excess of eigliteen million dollars (Olb,000, 000) 
to be covered by a contract between said Vappi <-^ 
Gompany, Inc. and the Trustees of the Public Library 
of the City of ijoston as a corporation under Chapter 
llU of the Acts of lb7B as amended, and that the 
President is hereby aui>horised to do all things 
necessar;,' to effectuate the execution and delivery 
of such contract by the City of .ooston. 



^Amended on January 7, 1972, see meeting of January 28, 



1972. 



78 



Thereupon notion ra.xle by Kr O'Gonnell and seconded by Hsgr Murray, 
it was voted to adjourn at l:p5 V*^* 



Dissolved: 




beci'e 



Vr '/. -5^ -5r -Jr -/c ^/c -Jr -.'c '/^ '/c ">/> 

APPEiTDIX A 

^^^^^^ TIIE CITY 01'' BOo'TOlI ,,,^,.. 

PUBLIC FACILITIES D^.^1^^, 1 ^^^ ^^ ^^^^> ^^^^^ ^^^^^ 
CoinriiLSsioner^ j.irector 

EjJviA.lD T. olILLIVAii .^^i^ 7[,2 — UOpO 

IL'lLS Gii/JlPIOW 
vniLIi\[': H. OilREi^iiiiiiCiEtl 



PROJECT 110. liQ-LD- 1- 70 



DATE April 2U, 19 09. 



TO: 



Or'rlClAL liOTlGE Or dITE liECuI-ilxEliDATluii 

BO/dlD OF TRUSTEES 111 

GlliulGS OF TilE hlr^liKJX DEP.IRT1IEI3T 

OF TIE -^T:-Y_OFBQ3T0N 



COPLEY SQUAiiS 



DOr^TOil, ruiSSACliUSET'i'S 



Section h 01 Chapter 6u2 oi the Acts of 19^6 establishing the 

Publicl^ilities .ep^itr-nt states, in P-^^^^^li^^^^^^^^ii^f 

T.^+«ri >^.r fhP '^ublio Facilities Coi.nrassion ior aiiy nevr s^iucx-ure 
S f'ciliti ^ror the extension of axiy structva-o or facility u^oss 
?L Sector oi- Public Facilities shall have recois-.endoa .ucn sxte to 
*Z ^r^dssion and further that the director shall not recoix,ieno 
^r sit^to t^ ^.l.s±o. for selection unless he has ^.Iven ti.e ooara 
OT oxficer to use the saiae in the first insta:ice x«-xvten notxce of 
S^ proposed reoor-nenciation nor until such 'ooard or ofiicer has ixled 
frtth the^irector vjri tten coi^.ients thereon or fourteen aays (or sucn 
Sn^r period .S.S director in such notice may specify) have elapsed 
S the Director -3 delivering such notice vathout las recexvxng 
such comiients. 

In contorriity ;ath these statutory provisions, as birector oi 
Public Facilities, I hereby nooiiy you "Uhat at the first rneetin.. of 
the Public Facilities Coimrdssion to be held after Ha^l;.J:9o9, 1 
propose to recorimend to it for selection as the site for m EDITION 
TO TlIS lOIN BilAI^CH OF iJQoTOh PU3LIG LI^.aAilY the land in the CEHTiiilL 
district of Boston s:iomi OUTLIl.ED Hi HEP on the attached plaai narked 
t'PllOPOSEJ} AODITIOII TO IXlII B.tJUlCH - .^O^^f-^^^ PUXIC LIBrlAiiy;, 



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>iPPEND»X A 
ADMlNISTRflrrn/g 

A6 e Kcy 




'i^:'f^:A 



CITY OF BOSTON 
PUBLIC FACILITIES DEPARTMENT 

1 CITY HALL SQ. 

BOSTON, MASSACHUSETTS 02201 

RM. 603 

Proposf^d Addition to lYlain Branch 
Public Library. 



- Boston 



Scale 1^ = 100» 



April 24, 196.9 



^ 40-LD-1-70 



/ ^ 



79 



I 



(SEAL) 



TIIE CITY OF BOoTOII 



PUBLIC FAOaiTIES DEPi\RTl^I:a-IT, 1 CITY ILALL 5.:^U.UiK, ;iU.;^i-uii, W^6. U2201 
Gonrnissioners 

EDWAiiD T. 5IJLLIVM Robert i'. Keniiey 

HALE CIiAI4PI0N Director 

\'m.him H. OliREilBSRGER Tel. Ih2 — UO^O 



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Under the above-cited statutory provisions, your v/ritten 

coiments thereon must be received by ne not later than MAY 9> 1969 . 

Very truly yours, 
/s/ ROBERT T. KENNEY 

Director of Public Facilities 
Tl-ds is to certify'- that I delivered the ori::iinal of the forecoing 



notice in hand to 



on 



at 



Sitjned : 



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(SEi'iL) 



Ai^PEIJDIX B 



THE CITY OF BOcJTuW 



PUBLIC jAGILITIES DEPART! lEiJT, ONE CITY tL4LL SQUAiiE, JO^TOil, IIA36. 02201 

f'oT'inissionor s 

SDWAIUD T. SULLr/AII Robert T. Keiiney, Director 

:iALE GIIAI4PI0H Tel. (ol?) 722 - UlOO 

WlLLIAi-i H. CHREi^JERClER 

April 2U, 1969 

By this inritinc signed by a majority of its liembers and filed vjith its 

Secretary/, the x^ublic Facilities CoiWfiission, reco^jnizing that tlie trustees 

of the public library of the City of Boston for the tine being, i.e., the 

Board of Trustees in charge of the Librar^^ Departncnt of the City of Boston, 

are by virtue of Chapter 111 of the Acts of lo7b, as aiiended, a cori:)oration 

holding funds available to defray in part the co::.t of constructing under the 

ae-is of said trustees an addition to the ousting public library on Dartmouth 

Street at Copley So.uare, Boston, does hereby delegated to said Board of 



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Trustees in charse of the Library Dep^traent of the City of Boi^ton the povier 
and functions of tiiis Gora-nission:- 

(a) To construct on the site bounded by Bla^^den street, .iceter street, 
Boylston Street and the rear of the existing public library on Dartraouth street 
at Copley Square, Boston, which site is hereby selected by tliis Gomiaission as 
the site for said acklition, an addition to said e:d. sting public library 
substantially in accordance iiith working drmiings, detailed specifications and 
addenda prepared by Philip Jolmson and Architects Design Group, Inc., together 
d/b/a Arciiitects for the Boston Public Library Addition, in connection i^ith 
wliich general bids pursuant to General Laws, ch. Ili9, ss. hhk to UU L, inclusive, 
as amended, were opened by the .^.oard of Trustees in chai-e of the Library 
Department of the City of Boston on Karch 12, 1^695 (b) To reject sub-oids 
conformably vdth General Laws, ch. 11^9, ss. UUD and Wl, at aiaended; (c) To 
adopt both alternates provided for by the general bius^ and (d) /d-ter such 
rejection and adoption, to award to the latest responsible and eligible 
general bidder the contract for the construction of said addition, ^dth all 
fees and other smus payable for ai^cid-oecturai services (including supervision) 
and for testing services, and all costs for originally equipping ohe addition, 
and so much of the construction contract price as is in excess of Eighteen 
Million Dollars (,a&,000,000) to be ::iet by funds now or hereafter belonging 
to the corporation aforesaid including such federal funds, if any, as liave 
been or may be granted to said corporation for such purpose or puri^oscs. 

/s/ lUd.E CiyU-IFION 

/s/ \aLLI Ai -i H. OlijlKIBiilRGER Puolic 

■""*" Facilities 

Gomniission 



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APPEirDIX G 

To the Gity of Boston acting by and tlirough the Boarf3 of Trustees in charge 

of its Literary Department 
and to The Trustees of the Public Library of the Gity of Boston incorporated 

under Ghapter lli4 of the Acts of l67d 

Gentlemen: 

In consideration of the award to Vappi u Gompany, Inc. of "ohe 
contract for construction of the Addition to ohe Public Libraiy in Gopley 
Square, Boston, on the basis of its generca bid filed on i-.arch 12, 1969, 
Vappi L Gorpany, Inc. hereby agrees to execute smultaneously \rlth the 
signing of the contracts with tlie Gity of Tioston and the Trustees of the 
Public Library as a Corporation Ghange Orders reducing the aggregate amount 
of the contracts for such construction by ^^9^,000 to a revised contract 
amount of v22, 103, U93 consisting of the lolloiriJig: 

(1) Revised structui'al steel design; 

(2) Eliroinate exterior hookers on granite; 

(3) Eliminate exterior granite paving; 

(U) Ghange fi:ctiu-e type LK and I'l to 2xJi air flow troffers; 

(5) Ghange fixtui'e t^i^e T series to standard b-foot, 

2-laiap strip fixtures; 

(6) Eliirdnate lead-covered cables for fixture leads in 

hung ceiling: plenum cireas and replace vjith wiring 
conforming to cui'rent code standards; 

(7) liaise excavai-ion pay line oy two feet; 

(u) lievise design of reinforced concrete court v/alls; 
(9) Eliminate requirement for watcliiaan services; 

(10) Reduce planting allowance by ^10,000 to revised 

alloi/ance araount. of ^29,000; 

(11) -:iij[dnate standby filters required under heating, ven- 

tilating and air-conditioning sections of specific ;-tions; 



82 



(12) Vappi :: Comv.any, Inc. overhead and Tee roduction 
on Items Nos. 1 tlirough 11. 
In addition to tl.e above, it is agreed that the Architect and the 
Contractor mil, subject to the approval of the a.iai^din,, authority, work 
out further reductions of at least ..600,000 oy additional change orders. 

VAPPI k GOriPiaiY, INC. 

^y /s/ ROBERT P. McDonald 

ROBPSiT P. Tfei.»01IALD 
Vice-President 



I 



25 April 1969 



In joard of Trustees 
Friday, liay 9, 19o9 



liinutes of Annual i lee ting 
Adrainistrative A jency 

The annual raeetin, of u.e Trustees of U.e Public Library as a.. ..dr-dnis- 
trative Agency of the ^ity of Boston was neld at 2:3b p.m. 

Present: Kes.rs Gcu.h.. , ^.n-ray, Parker, 0'Gonr.ell aiid .abb. Trustees. 
The PresTdent, lir Gaiihajii, in che chair. 

The AdMiinistrative Agency then proceeded to elect viva voce its 
officers for the cnsuinj; year. 

Hirst Vove for . Resident 

r Gob:,^. passed. ..on.i:3.or ..array voted for .ndu 0. ,«., i.r w'Connell 
' ■ 7 r^ V, --v^rir^ ; ^ nharr. hr Parker vo'^ed for j.i-.aii -'. v^aiuicjn, cJio 
vo^ed for rjn-rm ...^^.-nha.^, ..i ^au e declaimed 

;.r :iabD voted for ili-.dji 'J. Ganho]i, ana njT\r±.. -. 
elected President. 

i^irnt Vote f or JJce iTesident 

V^ Oan,.a:a voted for oi.a.ey ... aaob i'O-il^^-I^^^r^^t.r^.r^VuW'- 
itabb r O'aonriell voted lor oidney it. .laoo, i- r^Ji'-.c. vo.,i x . 

iSbb', '^i r labb passed; a..d iidney -i. iiabo was decl.,.red elec.eu .xce 
President. 



Pirst Vote for .jecretary 



I 



, r anim' voted Tor ..liBabeth ... . roo.-unier, i.onsi.^ior Um-ray voiced for 
^i^S^th b! S-oc;:uni.r, .r - ..-eU voted for .Xi.aoet. .rooUunxer, 
rr ParV-er voted for Uliaabeth . rocl;uii:.sr , auo :or .'...uo .o.eu .loi 
•kzSeth ! iroclamier; and Elizabeth . .rockonicr was oeolai^ed 
elected Secretary. 



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83 



Pirst Vote for .jccretaries Pro 'lOn 



Mr Gsnhaii voted for Philip J. i.c^-iff and Jolm J. Connolly, Ponsi;_;nor 
liurray voted for Philip J, iiciliff and John J. Connolly, Mr O'Jonnell 
voted for Philip J. llc^^iff and Jolm J. Connolly, Mr Pcrker voted for 
Philip J. iichiff and Joiin J. Connolly, and Ilr Aabb voted for Plulip J. 
licIIiff and Johji J. Connolly^ and Pliilip J. liciJiff and oolin J. 
Connolly were c'eclared elected Jocretaries Pro Ten. 



On motion duly :iade and seconded, it was thereupon 

VOTiltJ: that an^;' menber of the ..card oi' Trustees oe and iiereby is 

authorized to sijri on oeiialf of the i^oai^d of Trustees bills, 
special di-ai"ts, and pa;/Tolls of the Libr'iry. 



VOTED: that^ until the next annual rieeti:\,, tlie President, or vice 
i^esident, or in the inability of eitlier, any laenber of the 
ioard, and b}^ deles^ation the Director, or the Associate 
Jirector be and lie hereoy is authorized to sii_^n any and all 
contracts voted to oe laade by tlie .^oard in the najie and 
behalf of the City of iioston and any and all coraiunications 
in comiection i/itu the award of contracts so voted or recori- 
laended to be so voted. 



The President stated that ner.ibersliip on otandin^ Cui.ii littees for the 
ensuinf year would be as follows: 



ana 



BUILDIII'IS 



FIN AI ICE 



PEilSOMJEI. ANjJ HJ3L:lC .:^.ATlOi];r> 



ixsgr Iiurra^", Chairman ur i^arkcr, Chairraan Mr Rabb, Ghairriati 
Mr Oaniiarn Mr Canhfm Mr Canharn 



Msgr Murray 
Mr O'Connell 
Mr .labb 



Mr O'Connell 



Mr O'Coiinell 
Mr Parker 
Mr :iabb 

PUBLIC iJzuiiVlCii^o 

iii' u'Connell, Chainnan 
Msgr Murray 
Mr PajT'ker 



The President stated that tlie Trustees as the appointive body inust maJ-:e 
provision at the annual neetin^^ for hearini^s of Civil viervice personnel when 
and as needed during; the ensuing year. 

On motion duly wade and seconded, it was 

VOT^iiD: that vje, the Trustees of the boston Public Librar;,^, having 

appointive authority over the C)ivi3. Service persomiel at the 
Library do api>oint one of our jienbers, .:^n-jin jJ, Caniicjji, 
Truotee, to hold and conduct hearin.^s in accordance with 
Chapter 31 of the General i,aijs whenever the said hearings are 
deeined necessary; 



84 



-mTirn. tV,Pt in the Gvent oi the unavil ability oi' -iniin t). Ganliai, 

Prosiient, -^i^ey .1. liabb. Vice .resident, i. hereoy autl.orx.ed 
to conduot the aoove-mentionad hearings; this power to ue 
va3.id only until the ox, iration of the appointment oi any 
monbcr oi' this iioard. 

Pro I'eTn to serve until the neict ;iiinuca 
Dissolved: 



llomxi^ oath: 



I 



The Secretary qauliried for oii'ice by oalcin: 




T 'li-'abeth Brady irockmder, soler.nay s^jear that x will 
ueli ai-i'l iaitM\illy perrom^i all the duties incuiabeut upon 
ne as Secretary of the Trustees oi ohe .^ubUc hxurary o± 
-ohe City of Joston; so help me God. 




fJAC ^k^^^'^uA A^ 



3.7orn and subscribed to before me ^iiis ^C^s^f of Jo*/^ , ^-.^. 1^09 at .dos-oon, 
Suffolk Jounty, s.s., hassachusotts 




!otary Public 



I 



The Secretaries iro .'e=. onaliiied for office by talcinc; the follo.an. o,-.,ths: 

I '^hiliTi James lic.iiff, colermly sirear that i laU well areJ 
f ktlif uliy perf orr.i all the dutioE incuiibent upon ne as 
aSret^y i4 fe,n of the Trus-oees of the Public Liorary ox T.he 
Jity of ^ostonj so heli- ne God. 




I, Jolin Joseph Oonnolly, soler.mly swear ohat i Tn.ll well and 
faitlifully perfoni all the duties incmioent upon r.o as 
Secretary Pro Tern of the Trustees of the i ublic Liurai-y oi -one 
Gity of Boston 3 so help me God. 



Sworn and subscribed to beiore iie oiiis 
Guff oik bounty, s.s., llassacluisetts 




^oston. 






'otory i'uoxic 



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85 



Ilinutes of lieeting 
Administrative A.^enc2^ 



In Board of Trustee 
Friday, Kay 9, 19o9 



A regular meeting of tlie Trustees as tm AdiTiiidstrative A^^ency of 
the Gity of Boston was held in the Trustees Uoom at 2:l40 p.m. 

Present: Messrs CaniicJia, Hurray, O'Gonnell, Paiicer and itabo. 

The President, Gr Gaiiliaji, in th.e chair. 

The minutes of the regulai' meetings of iiarch 7, 19o9 and .^pril 2!?, 
1969, the executive session of March 2U, 19^9, and the special ineeting of 
April 2I1, 1969 as presented were approved. 

PolloTTin^ aj)]3roval by the uirector and in accordance iJith the 
authority delegated to hin by the Trustees, expenditures for services and 
su. .plies were auohoriaed to ue charged as lollow'S for the mon-iiis of Parch 
and April I969, provided that expenditures from Gity ..pi-ropriation have tiie 
approval of the Gity Auditor. 






To Git^/" jv -TTopriations 



.JiU. 



Personal Services 

Gontr actual oervices 

Supplies and Materials 

Pooks 

Gurrent Charges and Gbli^^ations 

"Gquipment 



$300,96JLi.b2 

12,693.2U 

:?,9oi?'.57 

80,I^9o.22 

122.00 

U20.71 

.uTAL .:ili01,G)6]i.26 



T'o Trust .'unds 



Contractual .^ervxces 



TOTAL 



To Special vippropriations 

i^astern aogional Liurary urogram 

Books 

Supplies and liaterials 

APitlL 



^•^ -^V 



r opriations 



Personal Gervices 

Contractual Services 

Supplies and i materials 

Books 

Cui'rent Charges and Obligations 

Equij^ent 



G3.196.63 
v3,196.63 



v29,022.i;'3 
vl,b01.o3 



G376,l;20.31 

9,679.13 

20,]i0i^.28 

67,202.28 

330.0O 

l,Ul]4.60 

iUiAL v'li7!?,Up0.i40 



8B 



To Trust .'unris 

, 111' ■ ■ ""^^ 

Contractual Sendees 
Sui)plies and Uaterials 
j3ooks 



TOTi\L 



o2,2ul.79 
30.0^ 

I3J7I.IO 



I 



To Special AT)propidations 

Eastern ..e-ional Library- Pro^raxi 

Books 

Supplies and i.aterials 



si'^l,U60.53 
M^2, 797.09 



Folloirin ■ a,noroval ov the director and in accordance mth the authority 
delegated to him V the Trustees, payiaent of bills was autliorized to be c narked 
as folloi;s for the iionths of harch and .;pril 1969, prov3.ded that payi^ient 01 Dills 
fron 3ity Appropriation iias the approval ox the City iUiaitor: 



KAitCi 



To City >vprox)riations 



Personal ^x^rvices 
Contractual Services 
Supplies and Ilatcrials 

jOoIis 

Cui-rent Gharros and u.jli^ations 



To Trust Funos 

Contractual Ser^/ices 



i'o Sn-^c-'al ...nropriaoi^'ns 

eastern ..e[:ional Library ?roi:;ram 

Books 

Supplies and Materials 



APRIL 



To City .'.ppropriations 



Personal services 
Contractual Se redoes 
Supplies and haterials 

Sooks 

Current Charres and Obli[:ations 

Eouioment 



TOTAL 



J. V.' _ - -i J 



•300, 961' .32 

23,019.39 

b, 097.31 

bO,U9b.22 

6,722.63 



v3A9g.63 
.63 



- > -' 



:,29,022.i;3 



v376,i;20.31 
37,o3'i.i.28 

9,307.59 
67,202 ,20 

9,970.07 

31:^.33 



I 



CO 

o 



I 



I 



I 



i 



87 



To Trust '/unds 

Contractual Services 
Sup})lies and liaterials 
Book s 



TOTi\L 



.p2,2ai.79 

30.03' 

1,671.00 

:i;Ii,l62.6l4 



To Special Appropri'vtions 

".:-^-tern Hesional Library Pi'o^raia 

Books 

Supplies anu Materials 



v2l,U60.33 
.i>2,ll;ii.36 



For ohe i.ionths of March aaid April I969, the folloTJin^ report on 
personnel was riade by the /irector: 



Personnel A ctivrby 

"i^ull -t irae ei-n^lo ve e s ; 

Professional -ut. 
l^PQ -pr of e s s ion al 

LibraTv' .i.ssistanus 



Iiarch 1 Eiployed Temdnated 



23 

33 



3 

36 
3 

Ii33 



5 

6 

Fo3 



Hay 1 

221 

22U 
101 



12.0 






Clerical and Ilechanical lOU 

Part-time er.iployees 
e:>qpressed in F.T. E. il.Q 

WO 

Avera:;e I' onthlv Turnover 

Hate of Accession - 3.6 

Rate of Separation - 5.00, 



Appointnents to .'oii:\anent SuaJ.'f 

Ka^^ G. Becker, Professional Library,- .assistant, iieiuorial-^it. -feasant 

Brajich Lioraxies, Aai'ch 3', 1909 
llar^-aret Haseltine, Professional lAormv -tssiotaait, bphaias corner 

".ranch Librar^^, March 3', 1969 
laarie A. Gapuano, Statistical Ilaciiine Operator, uata Processint;, 

Karch 2:^,^1969 
Raphaela Cu.izi, Statistical liachine Operator, Bata i^-ocessing, 

Iiarch 23', 1969 
Donenica ilorne, Soatistical Ilaciiine Operator, ^ata 1 recessing, 

Iiarch 23', 1969 ^ . , . -, • 

Michael - . :or. an, Clo;rk, Receivin-, Shipping, Stoci: and ouppiies 

Section, .ipril 2, I969 



TOTAL 



;^501,:.Y3.-o 



88 



89 



Retireneiits 

Joseph /. Fallon, Klectrician' s aelper, .>uild-in^.s -.pai'tiient, 
April U, 1969 



Personnel ::-'nDenditiirGS - Jau iar;^ 1 



Full-tine 
Pai't--bii:ie 
Overtijie 



Reauested 3\idret 

$1,262,250 

sa,3M2,3ii.i3 



.iVnril 2^^1969 
Ac tual 

ipl,177,Oo9 
67,i!ii2 

32,023 

7rr7'77VT3IT 



our:olus (+) 
Deficit (-) 

+ ,:^-^J,lul 

- 11,373 



Action i.r:ken b:^ the Corrir^iittee on jincmce Gince the last meeting; 01 the 
Board was approved as follovra: 

On 2h jAarch I969 

To confirr i action tgjcen j.n enterir u; int o an aj-eenont iritV yaierj; 



• ■^- — ■ "^- — — - - I ■ I L_-l_ I ■ 1 — .J I J_ - ■ 11 ■ ■ ■ ■■ ' I 

InlTmid lioposit Libra-rv l or the r ental 



ox gtora^o sp ace there3.ri . 



VOTKD: th-at the action ta]:en b;- the Oor.ndttee on Finance on 
2k Ilarch I969 is approved as iolloiJs: 

V0TE3): that there be entered into ijith i.ew .jtirland i.eposit 
Library, 135 '> western Avenue, .U-lston^ an a:;i'eeMent 
for the rental durin:^ tlie -period April 1, 19^9 
tliroufih llarch 31, 1970 of storage space therein for 
boolis'and other librar;^r iiciterials jelonrinj to the 
Boston Public Library , in accordance irith the rates 
for storage space j.ori-kally adopted by the {^oveiniii- 
bcsrd of said ]Iq\j ^.li^^land .eposit Libr^u^-y. 

On 11 April 19o9 

10 comirii action oal.en in aiacndin,. the contract v/iV i d. ...^.alsii 
'r ransport-:tion, inc. 3 i^o^ the t raiisocj?x^ajj^^ a^_...ooks^ aiK, Q^^hor 
naterials Jurin; tne period ..pril 1, J^/ooJ;l£ou:^^^ 31, l>oV . 

CED: that the sjction ta;:ea ..y ouo ..u.adttee on j'inance on 
11 April 196'^' is approved as follows: 

, .ialsh i'ransportatiou, -nC, 



i':ffl: that the contract xd.t.. 



I 



-J • u 



for tiie transportation of oooks and other Materials duidat^ 
the period .Ipril 1, 19ob tlirouj^h ..arch 31, 19^9 tje Oi.ended^ 
in an ajiount not to exceed one thousand sevexi hundred eijity- 
sevcii dollars and sixteen r;ents (vl,7b7.1o), thereby nalcinij 
a new conti-act cost of an aiiount not to exceed tiiirty-t^rree 
thousand seven hui.dred eiciity-seven dollars aiid sixteen 
cents (•;33,7> 7.1o), 



I 



CO 

o 



and 



I 



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and 



On lU Apri l I969 

■ ■- - 

To confim action talcen in (1) awai'dinf: a contract for suppl2rin>; 
ond deliverin:, librar:/ bindin-; end papers, (2) r c:;ectin:; all sub- 
bids a-id general uids subLiitted for heatin^^, ventilating, and air- 
condrbion in : faciliti es xrlth associated electrical ^/orh, and in- 
c lud in:;, related nasonry, raiscellanoous i.ietal worl:, cai-pentry, and 
otlier incidental work involved at the Library oeivice .-luildin^, and 



iijarai-n. 



D 

record cover: 



a contract for smvO^int" and deliver j.n- ^hono^ra^.h 



VOTI©: that the action taken by the doi.miittee on 
16 /ipril 1969 is approved as follows: 



mance on 



VOTKD: that there be awarded to r\ J. rJamai'a ^y. do., inc., 
101 Kystic Avenue, hedford, l-iassachusetts, the sole 
oidder in the public biddinr, the contract for 
suppl^an,^ and delivering, library bindin^. cn6 pa^Dors 
as specified in the contract, at a total sui,i not to 
exceed tiiree thousaiid nine huiiured forty-five uollars 
and twenty-four cents (v3/9U5.2li), plus transportation 
char -es not to exceed one hundred dollars (<.il00,O0). 



I 



I 



V0TEi3: that all the sub-oids subiidtted in the public biddinc; 
on Maxch 13, 196y, and all uhe ,eneral bids subirdtted 
in the public bidding on ..arch 20, 19^9, for heatinij, 
ventilating;, an.i air-conditionin- facilities vTith 
associated electrical vjork, and includinr related 
nasonry, rdscellaneous netad work, cai^pentry, and other 
incidental work involved at the Libr^iry service iiuilain^, 
3b0 Bunlcer idll street, Gharlestown, Kassacnusetts, oe 
and hereby are rejected. 

VOTED: that there oe and hereuy is awaj^ded to Gaylord Bros., 
Inc., P. 0, Box 61, .Syracuse, -iew fork 13201, the 
lowest eliijiole and responsible bidder in the public 
biddin-, the contract for sup.-lyinc and deliverimg^ ^^ 
phonorraph record covers, as specified in the specifi- 
cations, in a total aiiount not "bo exceed five thousand 
one hundred fixty-si>: dollars and twenty-five cents 
(ip5,l^^»25). 

X.i accordance td.th ohe usual pracoice in the :,ia-uter of siii^in^ payi^olls, 
on :.iotion duly riade and seconded, it was 

VOTED: that subject to the approval of the I layer in accordance 
xdtli tne provisions of section 22 of dhapter 3 of the 
Revised Ordinaiices of l9ol Pliilip d. kchiff, Director, 
or upon his delegation dolin d. donnolly. Associate Jirector, 
or ^lizabet.. . Brockunier, .assistant to the ./irector, and^ 
Secretary of the Trustees, or i.eviii .. i'itapatrick, uupervxsor. 
Business Operations, be aiid hereby is authorized to si^^jn 
the payrolls of tne Library in representation of the Trustees 
for a period noo to exceed four wt^eks fron June 23^ 19^)9 • 
and 



90 



9t 



.inc! 



VOTED: that subject to the approval oi tne ..a^^or m accordance 
Tdth the provisions of bection 22 oi' Chapter 3 oi tne 
Revised Ordinances of li^ol Piiilip J. iiCi0.if, iJirector, 
or upon liis dele.-ation Joiin J. Connolly, Associate Jxrector, 
or Elizabeth u. Brockunior, .issistant to the IJirector, and 
Secretary of the Trustees, or uevin T. .-^itzpatrick, ouoervisor, 
Business Operations, be and hereby is authorized to si-pi 
the pairrolls of the Library in representation oi ohe irustees 
for a period not to exceed four i/eeks fron July 21, 19<^9. 

VOTED: t>iat suoject to the approval of the Ha^^or in accordance 
VTitii the provisions of section 22 of Chairuer 3 oi Lne 
Ilevised ordinances of lyol Philip J. i-chiff, larector, 
or unon his delegation Joim - . Connolly, Associate _.irecx.or, 
or ■Aizabeth 3. Brockunier, ..ssistaiit to the Jirector, ano^ 
Secretar^^ of the Trustees, or i:evin T. I'^itzpatr'^ck, oapervisor, 
Bus-Jness'uT-)erations, be aiid hereby is authorized to sibi^ 
the na^rrolis of the Library in representation of x-ne Trustees 
for a period noL to exceed four -.jeeks fron iiu.ust I'o, 19o9. 

Circular Letters .;os 1 cuiu 2, I969 froia the Hayor's O.fice :^re read 
and oi'dered placed on file. 

The director presen-^ed neu salary scales for die Professional Lijraiy 
:.ervice -rith the recoini.endation that tnese scales oecojie effective ^vly Z, 
1969. He stated that a oe^imiin^ s^^ary of vToOO. for proxessional liorarx...s 
i7as required in order that the i^ibrar:^ could oe corpeta-oive m^h o^her li- 
braries, , , , , -, .4. --„^ 

After discussion and on .motion duly Jiaue and seconueu, it wao 



I 



VuTEB: 



Gi.at tnere be, aiid hereby is adoptea .j^ u..c trustees a 
salar-- sched'fLe for the Professional Liorary Jervice oo 
be .ut into effect July 2, 19oy, as set fortii uelon: 



I 



>.:rr.de 

?1 
P2 
P^ 

PU 
PS 

p6 

i7 



..7600 
b^OO 

9U00 
10300 

1133'0 
13200 
I630O 



n 
^7900 

GuOO 
9700 
106i^0 
1173'0 
1370ij 
16900 



111 

..^u200 
9100 
10000 
11000 
121::;0 
11:200 
17^00 



iV 



^pu^iOO 
9I1.OO 
10300 
1133'o 
12530 
1)4700 
IdlOO 



,,)OuOO 
9700 
10600 
il7'jO 
129^0 
13'200 
lo7^>0 19300 



VI 

..>9100 
irX)00 
10900 
120^0 
13330 
lS->700 



Vj_ 



mere- 
iiient 



v9li00 v300 

10300 300 

11200 300 

I2l;00 3i^0 

137p0 HOO 

16200 300 

19900 OCX) 



.: ohat there oc, and hereby is adop-ced by the Trustees a salary 
schedule for the i^-e-i^ofessional Librca-y ocr\dcc t put 
into effect July 2, 19o9, as set forth belov;: 



Pay 
Lrra.de 


I 


II 


III 


IV 


V 


E. 


incre- 
i lent 


PP 


,;J3oOO 


;;6l(X) 


., oUuO 


.,.-o7'-^'^ 


,17C€0 


■;73oo 


..300 



I 



CO 

o 



I 



I 



I 



The director r.. ported that HoUu..e Bill ilo, 1333 (revision of Btate 
Aid for Li or aides) is ..till in the V/ays and Keaiis Gormittee in the 
Lerislatiu-e auaitin,^ action. He indicated that a conierence was being 
arran;:ed for the conin;_ \:ee':: idth the Choirrian of the Coi;i]:dttee to 
discuss the matter. 

The .Jirector reported receipt of a co]!li.iUnic^ltion fron the City 
Clerk inuicatin _ a.proval of the bud;_:ot for the Libroir:/ for 1909 as 
follows : 



Personal Scjrvices 
Contractual Bervices 
Bupplies and i.p/oerials 
CuiTexit Ghar^jes and Ooli^^ations 
Bnuipiient 



TOTidj 



Oh,120,000 
303,700 

712,015 
201,036 

22,Ii39 

H>3',UU0,020 



The -Jirector reported that liT vdlliai i B, x.ei'r o-t uuu i^au xjepartLient 
was working:; iri-tli the ..rcdtects and tlie Contractor to expedite tiie si-ning 
of the contract for the construction of the iiddition. it i7as a;^reed ohat 
upon the sirnin^: of th-e contract a proundbrealdn^ ceronony shoulu be arran.^ed 
h-^r th° Ci rector. 

The Birector reported that lir Joseph Coletti, tne distin^uisiied 
Boston sc'olptor has agreed to i,ial:e a oust of iJolm ueferrari for the Addition. 

Bhc Birector reported on the status of the brancli libraa^y buildinr 
proc^-rai: that Brighton, Charlestoir.i, cud :delds Corner siculd be reatiy 
for occupancy no later than ocptenber 1; that construction of the ,irove 
Hall Branch Librar^.^ building has cori:.ienced; tliat the ooutii End Branch 
Library was due to -^o out for construction bids ±11 Juno; cjvI that the 
Library 'v;as aTxcitinr word fron the Public Pscilities Department on the 
ne:^^b steps to be talcen on tlie construction of th.e Bn.dley Street Branch 
Librarv and the Lower Hills Branch Library. 



nn 



he Birector notified the Board tha.t when the buildin^j housing the 
present Charlestoijn Branch Library is vacated the Library vrill have use 
of the buildini_^ for other T)urposes. He indicated tliat he would iiB'onu 
the Board cf tlic la-oposed use at a future neetirir. 

Tiie Arector stated that in response to public advertisei.ient bids 
,': oeeu received, opened and read for ; i: . ly:ln^ one camera plaue iiacnine 
for use in ^juplicatin^ and that lie was recommending award to the lowest 
responsible and eli^ble bidder. 



rhe bids were pc Bollovfs: 



Itek .^usinoss i^oducts 
B.A.A. Building 
iorthwest Industrial Park 
liiddlesex Turnpike 
Bui'lin juon, I Massachusetts 



orp, 



$6,bU7.00 



9'2 



Ilinriesota Kini'^n^^ 

Oomp arcf 
Ipg H'ourtli Avenue 



ilanufacturin^ 



sJ7, 020.00 



jlenrnTPin Hoi^hts, l-.assachui^etts 
On notion duly made and seconded, it iias 



VOT^a> t^'^'-t t^-'ere be awarded to Itek .business i'roducts - .av. of 
Itek Oorooration, .'.. .i.. .^uildinr, A.u. industrial i^ark, 
Airlin^-ton, hassaciiuseots, the lowest eli^iole a..n r-o-ou- 
Gibte bidder in the public uiddin,:, the contract .or 
fur^iishin-, dclivc-rinr, and instailin- one Gaiaera .'laoe 
Kachine B.S SDecificd in the qpeciiications in an G::ount 
not to exceed six thousand ei^ht hundred forty-seven 
dollars (C6,8h7.00). 

"he Irector reported that the work of .ixcclon Jectective c: oecurity 
oervicesrinc. in furnishdnr; ^uard and patrol i.ro'.ection at the Geu-orai. i/i.- 
brS^v buildi .;id at the Lun^ Islond .00. .oora^e area was most unsa^is- 
factor-/, that^' uards were absent from or asleep a^ T^nexr posos, ana ..t hon^ 
I^an"dama--e had oeen done to the ..etex protection clock system, fae ...i-rector 
stated that'^the matter had oeen discussed with the Lav/ bopartment and iie was 
recom'.endinc that- tlie servicec . .en.dnated oy i..utual ajrecmeno. 

On motion duly j;iade and seconded, it was 



VOx/jO: 



and 

VOTED; 



thao uy ..utual a-reement tliere oe ten.dnated as of 
hay lo", 1969 the contract entered into on harca 2^, 
19o9 mth i!^celon bectectivc .: oecurity Services, -l^\c., 
oO "^oylston street, Jos-'oon, Kassachusetts for furnishing 
-uard atid patrol protection at the dentral Liurary building 
^id ot the^Lo:iL: Islaaid Book ^tora-e .^^ea; 

that the ;irectur be authorised to enter into a contract 
witli some ouher 'lard and patrol ^^rotection ser\dce tliat 
in his judgement can perfoi-i satisfactorily the required 
Kuard and p atr gLjyr o t ecti gn . 



olved : 



Hinutes of Keeting 
Administrative Agency 




In board of Trustees 
Friday, dune 13, 19o9 



A meeting of the Trustees as an ..di^iixiisbrative Agency of the City of 
i3oston was held in the Trustees itoom on x^rida^,^, June 13, 190? at 3ibb p.m. 

Present: Messrs rjanliam. Hurray, O'Gonnell, Parker and ..aob. 
The President, llr Ganham, in the ciiair. 

The minutes of the annual and of the regular meetings of Kay 9, 19^9 
as presented were approved. 



93 



[ 



I 



Following ai-jproval by the Director and in accordance viith the authority 
delerated to hiia by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the month of liay 1969, provided ^nat 
expenditures from City Appropriation have tlie a^jproval of the Jity iiuditor: 



CO 

o 



MAY 

To City A^->propriations 

Personal Services 

Contractual bervices 

Supplies and iiaterials 

Books 

Gui-rent Charges and Obligations 

Equipment 



TOTAL 



To Trust Funds 



Books 



TOTAL 



$317,601.^9 
6,U3tJ.07 
3,711.10 

130,307.37 
122.00 

3.98^.17 

,;)i;61;,l6:?,30 



vl,767.B6 
iia,767.b6 



To opecial Appropriations 



I 



I 



Eastern Aegional Library Program 

Books 

Supplies and Materials 



s>2U,937.67 
i;;2,l55.50 



Follomn,- approval by the Director in accordance with the authority 
deler-ated to iiim'by the Trustees, pa^^nnent of bills was authorized to be 
charged as follows for the month of May I969, provided that payraent of bills 
from'^Gity Appropriation has the ai)proval of ohe City Auditor: 



liilY 

To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Iiaterials 

Books 

Current Charges and Obligations 

i^uipment 



TOTAL 



To Trust Funds 



I 



I 



Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



TOTiiL 



^317,601.b9 
25,630.146 
16,361.61 

130,307.37 

5,Ou9.3o 

369 . oO 

^U98, 320.31 



iji^, 766.76 

2b7. 33 

1,767.86 

Ul.OO 

$7,86U.9^ 



94 



95 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies and 1 late rials 



$2U, 937.67 
$U,631.o7 



For the raonth of Hay 1969, the following report on personnel was made 
by the Director, 



Personnel Activity 

Full-time einplo2Aees : 

Professional and 
Pre-Professional 

Liorary Assistants 
Clerical and ilechanical 

Part -tine employees 
expressed in F.T.E. 



Hay 1 Employed 
221 1 



22U 
101 



12.0 





7 



7 



Terminated 


June 1 


3 


219 


10 


220 


6 

IS 


9^ 
531 





12.0 

i^Uo.o 



Ave race llontl-qy Turnover 

Rate of Accession - 1.26/o 

Rate of Separation - 



2>M^ 



Deaths 

George R. Gentile, Senior Building Custodian, Hay 2, 1969 

Retirements 

Hinna oteinberg. Reference Librarian, Judaica, Hay 7, 19o9 
Eli7.abeth \i. Cosgrove, Jindery Seuer, Binding ueparoment. Hay 9, l^oy 
Mar%' O'G. Gahill, Gataloger and Classifier, Processing jcparment. 
Hay 31, 1969 

Personnel £x^-)enditui'es - January 1 - Hay 27» 1969 

Requested Budget /.ctual 

Full-time '^1yS^9,2^0 s>l,Ub'l4,133 

Part-time 72,69U ^3,065 

Overtime 



26,2^0 

.;l,Q5t3,19l4 



39,93U 
vl,5^77,13!? 



Sui'plus ( + ) 
Deficit (-) 

+ ^103,117 

10,37U 

13,6bl; 
+ ^'-'1,039 



I 



I 



I 



I 



CO 

1—1 

o 



I 



I 



and 



In accordance \n.t\\ the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Hayor in accordance 
witli the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. ixcNij;f, Director, 
or upon liis delegation John J. Connolly, Associate 
Director, or n-lizabeth B. Brockmiier, .ssisoant to the 
Director, and Secretary of the Trustees, or ivevin T, 
Fitzpatrick, supervisor, Business Operations, 'oe and 
hereby is authorized to sign tiie payrolls of the 
Library in representation of the Trustees for a period 
not to exceed four weeks from September 1^, 19o9. 

Vai'ED: -Ghat subject to the ai)proval of the Hayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Itevised Ordinances of 1961 riiilip J. Iicliilf, director, 
or upon ills delegation Jotm J . Connolly, associate 
Director, or Elizabeth B. Brockunier, .assistant -bo tiie 
Direcoor, and oecretary of tlie Trustees, or Kevin T. 
Fitzpatrick, supervisor, Jusiness Operations, be and 
hereby is authorized to sign the payrolls of the 
Library in representation of tiie Trustees for a period 
not to exceed four vjeeks from October 13, 1969. 

Circular Letters Nos 3 ana l, 19o9 from the Hayor «s Office were read 
and ordered placed on file. 

The Director stated that in response to puolic advertisement only one 
bid had been i-eceived, opened ajid read for luaintenance and garaging of one 
bookiaobile during tlie period July 1, 1969 through June 30, 1970 for the 
Eastern Regional Library Program. 

On motion duly made and seconded, it vjas 

VOTED: that tiiero be awarded to C. u. W^dsh Transportation, Inc., 
66 V.ood Road, Braintree, Iiassacnusetts, the sole bidder 
in the public bidding, the contract for the provision of 
a driver and for the maintenance, garaging, and operation 
of one boolaiobile during the period July 1, 19o9 through 
June 30, 1970 at the following rates: 



Driver: 

(a) Rate per hour, straight time 

(b) Rate per hour, overtime 

Haintenance and (General) Repair Personnel 
(exclusive of meciianical, heating, ventilating, 
etc. repairs): 

(a) Aate per hour, str^dght tijie 

(b) Rate per hour, overtime 

Garaging: 

Annual charge per bookmobile 



s^I^.20 
i^5.20 



i^3.70 
i;>3.70 



4)900.00 



m 



97 



Price of major brand jjasoline (per gal.) 
Replacement of parts and supplies: 



ip«27 



Percentage of markup 



'^% 



The Director stated that he was requesting, authorization to enter into 
a contract for certain supplies used in connection idth iH-i data processini- 
equipment durinc the period June lo, 1969 tln^oucli March 31, 1970. 

On motion duly made and seconded, it x^/as 

VOTED: that there be a\-jarded to International Business Machines 

Corporation, :;^20 Doylston btreet, Boston, Massachusetts, the 
contract for the purchase of certain supplies to oe u^ed m 
connection vath rented IHi data processing equipment duruii^ 
the period June lo, 1969 tlirough March 31> 1970, the to^aL 
cost for sucii supplies to be subject to the teri.is, agreemen-&s, 
and conditions set forth in saLd contract; and that puolic 
advertising iri.tii respect to the aforementioned contract be 
dispensed ijith. 

The ,;irector stated that in response to public advertisement only one 
bid had been received, opened and read for the reproduction of certain items 
into catalo^ card and book cai-d form. 

On motion duly made and seconded, it vjas 

VOTED: that there be awarded to General Idcrofilm Company, 
100 Inman Street, Cainoridge, Massachusetts, tlie sole 
bidder in the public bidding, the contract for the 
reproduction of certain iteus into catalog card and 
bool: card forn during the period July 1, 19o9 tiirough 
June 30, 1970, the total fee thus charged to oe 
subject to the terms, agreements, and conditions set 
forth in said contract. 

The Director stated that he was requesting approval to lease a 
oronastat p'^ Electrostatic Office Copy Maciiine for copying purposes. 
On motion duly made and seconded, it was 



I 



I 



■CO 

o 



I 



I 



o 



VOTED: 



that tlie i^oard of Trustees in charge of the Library 
Department, acting in the name of and for the City of 
Boston, do hereby accept an instrument of lease by and 
between 5GH COitPOlUTIOlI and the CITY OF BOSTON for 
rental during the period July 1, 1969 througii June 30, 
1970 of one C oronastat 3'^ Electrostatic Office Copy 
Ilachine subject to the rental, terms, agreements, 
conditions, and covenants set forth in said instrument 
of lease; and that puulic advertising with respect 
to the aforementioned lease be dispensed with; 



and 

VOTED; 



that Piiilip J, HoMiff, Director, and i^ibrarian, of the 
Public i^ibrary of the City of uoston, be and hereoy is 
authorised and aii^ected in the narae and oehalf of the 
Trustees of the Public Library of the City of .-^oston to 
execute said instriiment of lease in quadruplicate. 



1 



I 



The Director stai-ed that the minutes of the meeting should record 
that the ;^oundbrealcing ceremony for the addition took place on Friday 
morning, June 6, 1909 and that actual xiork on excavation of the site would 
commence on Monday, June 23, 1969 • 

The Director reported the receipt of a proposal from Oolder, Oass 
i^ssociates. Inc., 711 Boylston Street, Boston for providing control of the 
foundation construction for the iiddition as recoim.iended by the i^rchitect and 
Mr .tichard R. Tluuna, Building Commissioner of tlie City of Boston. The purpose 
of the control will be to ensure that surrounding property including the 
existing Library building, streets, sidewallcs, utilities and neighboring 
structures are not endangered or unduly affected by the new construction. 
In order to provide the necessaiy control Golder, Oass Associates, inc. \ixLl 
en^^age in certain monitoring operations for approximately a two year period 
and vjill retain the- firm of Gilbert Small (c Company, who over tiie past 
thirty years have observed for the Library the settlement levels m the 
existing building. The estimated cost of all of the required work is 
estimated to be vl01,i400. 

The Director indicated that he intended to take up mth Mr Kerr 
the question as to wheoher the contract for the instrumentation installation 
should oe vjith the Trustees or the Architect. The r.oard approved of tlie 
Director's action and indicated that GoD.der, Gass Associates, Inc. oe 
engaged to pcrforra tlie required work, the decision as to whom the contract 
should be vath to be determined by Mr Kerr. 



rdelds 
delays 
of the 



The Director reported that work on the construction of the Brighton, 
Comer, and Charlestown Branch Libraries was proceeding out witli some 



A31 tliree are expected to open in September, work on the construction 
Grove Hall Branch Library has begun, the South End Branch Library is 
to go out to bids next month, and Lower Mills Branch Library is awaiting 
action by the Public Facilities Department. The Director stated tnat there 
was nothing to report on tlie new branch library for the Dudley street area, 
that the matter was in the hanas of the Public Facilities Depart.(ient and 
the Ma^^or's Office, that it was difficult to obtain factual iiif oiTiation as 
to why" the building was not moving, and that he would continue to try and 
reactivate the project. 

i.lie ,)irector reported receipt of many letters, some addressed to the 
Trustees, and some telephone calls from state and city officials and others 
requestin that the new Brighton Branch Libraiy be naioed Memorial Liorary. 
He indicated that the matter had been before the i^oard at their meeting 
on December 13, 1966 and at that tim.e tiiey had tai^en the following action: 

"VOTED: that the Board reaffirms its long-standiii;, policy of 
"using place naiaes for the oranch Ij brar:^^ units. 

"and 

"FbiiTFiER 

"VOTED: that the new oraiich library to be located at 
•»U0 ..cademy Hill Road, Brighton, be nained the 
"Brighton Branch Liurary." 

After discussion the Board stood uy its earlier action of December 13, I960. 



98 



99 



■ + A +^.,M+ +ho mmp of the Faneuil Branch Library was 
not appropriate a.>y longer and soold -^.^ ="^;^ ^° ^ J y^^ ^. i„ ,,3,^, 

the location of fl^J'l^^ ^)^r4\^^l±Te^or^.en work begins on cha^xging 
S'o:rSxrecSorLrL:rcla^LiicaUoa to U.at of the Uurary of 
Congress Glassixication, 

The Director reported to the Board that he was pla^udn^ certain «os 

o,„^..lon .. »"' W'^J;, ;;,^;tS SrviL „cou»t <«d . b,«.r ^,a,,la«. 

be a resuloant savxn^s xn x.ae At,xt,u . -^mHrP Vhe jirector sUited that 

tive relationship vdthiu the ^"'"'^^f ^^"[^^^^7,^^^; sSlla^- cLi,es in 
he woulci now e:camne other areas oi t-he Lj^^rar> •'•^^^ f^'^"' 
organisation should be inade aaid woula report t^ the Joard. 

The Director stated that during his co.dne absence froi. the Library it 
is nocesSy to -h°r-e cert^n r'^o^^lS/tsSift: ^rrctor /' Sr " 
^itl-trB/roruSr^'^cr^t^/^i-tiS .ira oe na.,.ed. 

On motion duly made aiid seconded, it was 

VOTiiD- that effective ^une I6, 1969, through Septemoer 30, 1909, 
in any absence of oho director, and Librarian, I'ralap ^. 
HolJiif, the names of John J. Connolly, ..ssociaue Jirec.or, 
or iilizabeth J. ^irockunier, oecretary of U_ie uoara, ue 
substituted for ohat of the Jirector, aiKl ^lorarian, xu 
^1 votes tai'.en oy tno ^oard of trustees wherever the 
IJiroctor, aiid Liorarian has been authorized to _iral.e 
autliorized expenditures from principal a^/ov inco.,.e of 
certain trust funds; to enter into contracts on oenalf 
of the lioard; aiid to authorise pa^-xients unuer contracts 
entered into. 

The Board vjent into E::ecutive Session. 



I 



I 



The minutes of the regular meeting of June 13, 1969, as presented were 
approved. 

Following approval by the Director and in accordance with the authority- 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the months of June, July, August and 
September 1969, provided that expenditures from City Appropriation have the 
approval of the City Auditor. 



CO 

o 



I 



I 



JUNE 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies and Materials 



TOTAL 



TOTAL 



$300,995.U3 

11,398.71 
6,85^.30 

33,236.82 

1^0.00 

2,581.26 

$355,217.52 



$62.50 

1,U81.65 

25.00 

$1,569.15 



$20,9l4l.9U 
U,l6ii.5l 



Dissolved at 5:LCj p.m, 




o Tern 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, October 10, 1969 



r fhP Trustees of the Public Library as an Administrative Agency 
was heirfn'^Llrufteenrorof Frl^ October 10, 1969 at U:35 P.:n. 

Present: Messrs Murray, Parker and Rabb. 
The Vice President, Mr Rabb in the chair. 

Mr Rabb presented a notice ^-"^,f ^^^^^^^^^ 
1969 he had appeared and had been duly sworn as a Trustee lor 

May 1, 197h. 



1 

I 



I 



JULY 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



TOTAL 



$393,665.77 
12,351.22 

11, 0U6. 99 

18,709.26 

1,215.00 

1.U29.13 

$l438,la7.39 



100 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies and Materials 



TOTAL 



AUGUST 



To City Appropriations 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies and Materials 



TOTAL 



TOTAL 



SEPTEMBER 



To City Appropriations 



Personal Services 
Contractual Services 
Supplies and Materials 

Current Charges and Obligations 
Equipment 



TOTAL 



$300.00 

6,90^.21 

32.68 

6.69ia8 

$13,929.07 



$38,l406.UU 
1,871.00 



$303,910.07 
8,337.^2 
6,U83.62 

9,369.37 
132.00 

7^U.83 
$328,9e7.Ul 



$216.00 

U81.00 

32.80 

$729.80 



$6^,686.23 
3,021.27 



$386,985.U9 
12,697.27 

8,001.55 

10,Uh2.00 

160.00 

1.937.00 
$li20,203.31 



I 



I 



I 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies and Materials 



TOTAL 



$21.00 
2U.90 

$1,238.27 



$100,830.15 
5,519.99 



1 






Follovjing approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the months of June, July, August, and September 1969, provided 
that payment of bills from City Appropriations has the approval of the City 
Auditor: 



JUNE 



I 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



TOTAL 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 



To Special Appropriations 

Eastern Regional Library Program 

Books 
. Supplies and Materials 



TOTAL 



$300, 995. U3 
27,U23.ii7 
18,950.27 
33,236.82 
15,283.22 
1,886.95 

$397,776.16 



$62.50 

1,U81.65 

25.00 

$1,569.15 



$20,9a.9U 
8,82U.70 



JULY 



I 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



TOTAL 



$393,665.77 
18,U09.00 

13,651.15 
18,709.26 

12,8U2.U9 

2,L02.53 

$U59,680.20 



101 



102 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies and Materials 



TOTAL 



AUGUST 



To City Appropriations 



Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies and Materials 



TOTAL 



SEPTEMBER 



To City Appropriations 



Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



TOTAL 



$300.00 

6,905.21 

32.68 

6.691 as 

$13,929.07 



$38,li06.UU 
5,750.01 



$303,910.07 

U5, 168.23 

17,050.83 

9,369.37 

U.221.75 

$379,720.25 



$216.00 

U81.00 

32.80 

$729.80 



$65,686.23 
2,OU5.32 



$386,985.U9 

16,058.07 

6,330.00 

10,UU2.00 

5,136.51 

3.1U2 .57 

$U28,09U.6U 



103 



I 



I 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 



TOTAL 



$21.00 

UU6.92 

2U.90 

7U5.1i5 

$1,238.27 



CO 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies and Materials 



$100,830.15 
9,510.02 



I 



I 



For the months of June, July, August and September 1969, the following reports 
on personnel were made by the Director. 

Personnel Activity 
Full-time employees : 



Professional and 
Pre -P r of e s si on al 



1 



I 



Library Assistants 

Clerical and 
MechaniccQ. 



Part-time employees 
expressed in F.T.E. 



June 1 


Employed 


Terminated 


October 1 


219 


U8 


39 


226 


220 


126 


12U 


222 


95 


19 


19 
185 


95 


12.0 
^W.O 


1.8 
19U.8 



182 


13.8 



Average Monthly Turnover 

Rate of Accession - 8.82^ 
Rate of Separation - 8.2U^ 

Appointments to Permanent Staff 

E. Carol Coxe, Adults Librarian, Connolly Branch Library, June 18, 1969 

Kay C. Decker, Young Adults Librarian, Memorial -Mt Pleasant Branch Libraries, 

June 18, 1969 
Gaynell T. Mathson, Young Adults Librarian, Charlestown Branch Library, June 18, I969 
Dorothy J. Smith, Adults Librarian, Mattapan Branch Library, June 18, 1969 
Ann Michalik, Youn^ Adults Librarian, Hyde Park Branch Library, July 2, 1969 
Richard Sullivan, Professional Library Assistant, Main Reading Room, July 2, I969 
William J. Crowley, Motor Equipment Operator and Laborer, Buildings Department, 

July 27, 1969 ^ ^ ^.^ 

Harold M. Moren, Bibliographic Searching Librarian, Acquisitions, September 1, 19o9 
Duane Crabtree, Professional Library Assistant, Processing, September 3, 1969 



104 



105 



Appointments to Officer Rank 

ir„^HH T Peltier Coordinator of Audio-Visual Services, July 2, 1969 

GerSdl^e Mtl^tJi.. Branch Librarian (PU). Connolly-Jamaica Plain Branch Libraries, 

nn^nthv K Beckei^^Brlnc^Librarian (PU), Roslindale Branch Library, July 2, 1969 
S Blanker! Brlnch'ibrarian (PU), East 3oston.0rient Heights Branch 

Mar^orie M. Gibbon^r^r^chUbr^rS^PU). South Boston-Washington Village 

Cerlldlne S. Her^rS "^^^^Imf^or^ Knd-West End Branch Libraries, 

Carolyn KirkhamfBr^Jh^Sbrarian (PU). Memorial-Ht Pleasant Branch Libraries, 

Laura H. Reyes,'^BrLch librarian (PU), Biblioteca Latina-South End Branch 

Change in Title ^t Officer Rank 

Dorothy K. Becker, Chief, General Library, August 6, 1969 

Retirements 

Bernice Feldman, Principal Library Assistant, Judaica, June 17, 1969 

Mcolas VillX Junior Building Custodian, Buildings Department, June 18 1969 

Helen Lrd,?r?Ac^ Library Assistant, Washington Village Branch Library, 

June 30, 1969 . 

rT.ono R Touf^hlin. Chief, 'jeneral Library, July 3^, ivoy 
milp G. Fa^! F^o^eraan of Library Heating, Ventilation and Haintenance. 

Buildings Department, September 30, lyoy 



I 



I 



Appointment to Emeritus Status 

Grace B. Loughlin, Chief, General Library, Emeritus, August 1, 1969 

Deaths 

Sa:-A!1fy;;oSrWoS"/o^^-TaI^nt:rf BuSLgs Depart.nt. September 19, X969 



Personnel Expenditures - January 1 - September 30. 1969 



Full-time 
Part-time 
Overtime 



Requested Budget 
$2,89^,7^0 
13.^,000 

1|8,7^.0 
$5,67$,5C)0 



Actual 

$2,768,^3U 

138,092 

$6,067 
$^,96^,6^5 



Surplus (+) 
Deficit (-) 

+ $127,216 

3,092 

- 7>317 

+ $116, H 07 



I 



I 



CO 

o 



I 



r 



Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On Ij August 1969 

To confirm action taken in entering into a contract with F. W. Faxon 
Company, Inc., for supplying and servicing periodicals and serials for 
the year 1970: 

VOTED: that there be entered into, without public advertising 
with F. W. Faxon Company, Inc., 1$ Southwest Park, 
Westwood, Massachusetts, a contract for (1) supplying 
periodicals and serials for the year 1970 and (2) 
servicing the subscriptions for the individual items 
throughout the year, subject to the terms, agreements, 
and conditions set forth in said contract. 

In accordance with the usual practice in the matter of signing payrolls, on 
motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of I96I Philip J. McNiff, Director, 
or upon his delegation John J, Connolly, Associate Director, 
or Elizabeth D. Brockunier, Assistant to the Director, and 
Secretary of the Trustees, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from November 10, I969. 

Circular letters, Nos. 5, 6, 7, 8, 9, 10, 11 and 12, 1969 from the Mayor's 
Office were read and ordered placed on file. 

The following action was taken by the Trustees on the recent deaths of two 
members of the staff: 

VOTED: that there be and hereby is adopted and ordered 
spread upon the records of the Trustees the 
following minute on the service of 

HENRY A. FAHEY, deceased 

WHEREAS, for a period of forty-four years Henry A. Fahey 
loyally discharged the duties encumbent on him as a 
member of the staff and since April I960 as Chief of 
the Bindery of the Boston Public Library, 
BE IT THEREFORE RESOLVED, that the Trustees of the 
Boston Public Library extend to the family of the late 
Henry A. Fahey their appreciation of his long and faithful 
years of service to the institution. 



106 



107 



VOTED: that there be and hereby is adopted and ordered spread 

upon the records of the Trustees the following minute on 
the service of 

VJILLTAM A. REYNOLDS, deceased 

\^HEREAS, for a period of twenty-two years William A. Reynolds 
discharged loyally the duties assigned to him and in his 
capacity as Working Foreman of Painters in the Buildings 
Department of the Boston Public Library, 
BE IT THEREFORE RESOLVED, that the Trustees of the Boston 
Public Library extend to the family of the late William A. 
Reynolds their appreciation of his many years of industrious 
and faithful service to the institution. 

The Director presented copies of an Agreement between the Ubrary and the 
American Federation of State, County and Municipal Employees, AFC-CIO and 
Affiliates, effective July 1, 1969, covering the Library Assistants Services 
and the Clerical and Mechanical Services. The Director stated that the various 
items in the Agreement had been the subject of negotiation but that in the text 
of the Agreement which was before the Board there were two sections which had 
not been discussed and the Director could not recommend their inclusion. They 
were as follows: 

On page 2$ 

"If an employee entitled to leave without loss of pay under 
this Section requires additional leave for such purposes, or 
in the event of death in the immediate family of an employee 
not entitled to leave without loss of pay under this Section, 
leave for such purposes shall be deducted from sick leave 
allowance, if any." 

The Director stated that such an absence was not a proper charge against 
sick leave and he recommended the section be deleted. 

On pag:e 32 

"Section 6 - On the promotion of an employee who has completed twenty 
or more years of total service, si*ch employee shall be compensated 
at the maximum rate of pay for the position to which he was promoted. 

The Director stated that although this was City procedure he could not recommend 
its adoption because of effect on the Budget and suggested that the section be deleted 

On page 33 

"Section 9 - Effective September 3, 1969, the folloid.ng positions shall 

be upgraded: ^ o x n -> 

Statistical Machine Operator - from C-.? to u-^ 

Senior Account Clerk - from C-3 to C-U" 

The Director stated that upgrading of these and other positions had been 
discussed in bargaining and it had been agreed that they would not be included in 
the Agreement. He recommended that the section be deleted. 



I 



I 



It was the concensus of opinion of the Trustees that all three items should 
not be included in the contract and the Law Department be so notified. 

The Director presented new salary scales for the Library Assistants Service 
and the Clerical and the Mechanical Services to become effective on September 3, 1969, 
September 2, 1970 and September 1, 1971. He indicated that these scales had been the 
subject of bargaining with the Union, that the scales were included in the Agreement 
which the Trustees had before them earlier and that he was recommending adoption of 
the scales. 

On motion duly made and seconded, it was 



VOTED: 



CO 



I 



I 



and 

VOTED: 



that there be and hereby is adopted by the Trustees 
of the Public Library of the City of Boston a salary 
scale for the Library Assistants Service, effective 
September 3, 1969, as set forth below: 



Pay 
















Incre- 


Grade . 


I 


II 


III 


IV 


V 


VI 


VII 


ment 


LA-1 


$ii6lO 


$U7U0 


$U870 


$5000 


$5130 


$5260 


$5390 


$130 


LA-2 


19U^ 


5080 


5215 


5350 


5U85 


5620 


5755 


135 


LA-3 


5^65 


5710 


5855 


6000 


61U5 


6290 


6U35 


1U5 


* LA-U 


601^ 


6160 


6305 


6U50 


6595 


67iiO 


6865 


1U5 


LA-^ 


65^0 


6700 


6850 


7000 


7150 


7300 


7U50 


150 


LA-6 


7190 


7360 


7530 


7700 


7870 


eoiiO 


8210 


170 


« LA-7 


7830 


8020 


8210 


8U00 


8590 


8780 


8970 


190 


LA-8 


8U70 


8680 


8890 


9100 


9310 


9520 


9730 


210 



« Union Agreement provides additional $261 per year (or $5.00 per week) 
for skilled employees in Duplicating Section, Business Operations. 

that there be and hereby is adopted by the Trustees 
of the Public Library of the City of Boston a salary 
scale for the Mechanical Service, effective September 3, 
1969, as set forth below: 



Pay 

Grade ; I 



M-1 
M-2 
M-3 
M-I4 
M-5 
M-6 

M-7 
M-8 



$h673 
5063 
5U73 
6033 
688U 

707I4 
7U9i4 
825U 



n 

$U753 
5153 
5573 
6153 
702U 

722U 
7651i 
8UUU 



III 

$U833 
52U3 
5673 
6273 
716U 
737U 
781U 
863U 



IV 

$U913 
5333 
5773 
6393 
730U 
752U 
797U 
882U 



$h993 
5U23 
5873 
6513 
71M 
767U 
813U 
901a 







Incre- 


H 


VII 


ment 


$5073 


$5153 


$ 80 


5513 


5603 


100 


5973 


6073 


100 


6633 


6753 


120 


758U 


772U 


U4O 


782U 


797U 


150 


829U 


8U5U 


160 


920U 


939U 


190 



and 

VOTED: 



i 



I 



that there be and hereby is adopted by the Trustees 
of the Public Library of the City of Boston a salary 
scale for the Clerical Service, effective September 3, 
1969, as set forth below: 



acisa^?^^ 



108 



Pay 
Grade 





C-1 


$U753 




C-2 


51I43 




0-3 


5^53 




c-U 


6113 




c-^ 


6703 




C-6 


7313 




C-7 


8073 




C-8 


8763 




C-9 


9337 


and 






VOTED: 


that 


there b 



n 

$U8^3 
52^3 
^673 
6253 
6863 
7U93 
8283 

8993 
9597 



III 

$h953 
5363 
5793 
6393 
7023 
7673 
8U93 
9223 
9857 



IV 

$5053 
5U73 
5913 
6533 

7183 
7853 
8703 

9)453 
10117 



V 

$5153 
5583 
6033 
6673 

73U3 
8033 
8913 
9683 
10377 



VI 

$5253 
5693 
6153 
6813 

7503 
8213 
9123 

9913 
10637 



VII 

$5353 
5803 
6273 
6953 
7663 
8393 
9333 
101U3 
10697 



Incre- 

ment 

$100 
110 
120 ^ 

lUo I 

160 ■ 

180 
210 
230 
260 



and 

VOTED: 



and 

VOTED: 



that there be and hereby is adopted by the Trustees of 
the Public Library of the City of Boston a salary scale 
for the Library Assistants Service, effective September 2, 
1970, as set forth below: 



Pay 

Grade: 



II 



III 



IV 



VI 



VII 



LA-1 
LA-2 

LA-3 

♦ LA-U 
LA-5 
LA-6 

♦ LA-7 
LA-8 



$5000 $5130 $5260 $5390 $5520 $5650 $5780 

5350 5U85 5620 5755 5890 6025 6160 

6000 61U5 6290 6U35 6580 6725 6870 

6ii50 6595 67UO 6885 7030 7175 7320 

7000 7150 7300 7U50 7600 7750 7900 

7700 7870 80U0 8210 838O 8550 8720 
8UOO 8590 8780 8970 9160 9350 95U0 
9100 9310 9520 9730 99UO 10150 10360 

♦ Union Agreement provides additional $261 per year (or $5.00 per J 
week) for skilled employees in Duplicating Section, Business 
Operations. 

that there be and hereby is adopted by the Trustees of 
the Public Library of the City of Boston a salary scale 
for the Mechanical Service, effective September 2, 1970, 
as set forth below: 



Pay 
Grade: 

M-1 
M-2 
M-3 

M-5 

M-6 

M-7 
M-8 



$U913 
5333 
5773 
6393 
730U 
752U 
797U 
882U 



II 

$14993 
5U23 
5873 
6513 
Ihhh 
767U 
813U 
901U 



in 

$5073 
5513 

5973 
6633 
758U 
782U 
829h 
920U 



IV 

$5153 
5603 
6073 
6753 
772U 
797U 
8U5U 
939U 









Incre- 


V 


VI 


VII 


ment 


$5233 


$5313 


$5393 


$ 80 


5693 


5763 


5873 


90 


6173 


6273 


6373 


100 


6873 


6993 


7113 


120 


786U 


8OOU 


81UU 


II4O 


8I2U 


827U 


8U2U 


150 


861U 


877U 


8931; 


160 


958U 


977ii 


996U 


190 



that there be and hereby is adopted by the Trustees of 
the Public Library of the City of Boston a salary scale 
for the Clerical Service, effective September 2, 1970, 
as set forth below: 



i 



I 



and 
VOTED: 



CO 



^H' 


^ 


Incre- ^H 





ment ^M 










$130 H 




135 ■, 




1U5 ■; 




lh5 H 




150 H 




170 ^m 




^m 




210 ^M 





I 



and 

VOTED: 



I 



and 

VOTED: 



Pay 

Grade: 

C-1 

c-2 

C-3 
c-U 

c-5 

c-6 

C-7 

c-8 

C-9 



$5053 
5U73 
5913 
6533 
7183 
7853 
8703 
9ii53 

10117 



II 

$5153 
5583 
6033 
6673 
73U3 
B033 
8913 
9683 

10377 



III 

$5253 
5693 
6153 
6813 
7503 
8213 
9123 
9913 

10637 



IV 

$5353 
5803 
6273 
6953 
7663 
8393 
9333 
101U3 
10897 



$5ii53 
5913 
6393 
7093 
7823 
8573 
95U3 
10373 
11157 



$5553 
6023 
6513 
7233 
7983 
8753 
9753 
10603 
lliil7 



VII 

$5653 
6133 
6633 
7373 
81U3 
8933 
9963 
10833 
11677 



109 

Incre- 
ment 



$100 

no 

120 
IhO 
160 
180 
210 
230 
260 



that there be and hereby is adopted by the Trustees of 
the Public Library of the City of Boston a salary scale 
for the Library Assistants Service, effective September 1, 
1971, as set forth below: 



Pay 
















incre- 


Grade : 


I 


II 


III 


IV 


V 


VI 


VII 


ment 


U-1 


$5390 


$5520 


$5650 


$5780 


$5910 


$60U0 


$6170 


$130 


LA-2 


5755 


5890 


6025 


6160 


6295 


6U30 


6565 


135 


LA-3 


6U35 


6580 


6725 


6870 


7015 


7160 


7305 


1U5 


LA-U 


6885 


7030 


7175 


7320 


7ii65 


7610 


7755 


1U5 


LA-5 


7U50 


7600 


7750 


7900 


8050 


8200 


8350 


150 


LA-6 


8210 


8380 


8550 


8720 


6890 


9060 


9230 


170 


LA-7 


8970 


9160 


9350 


95UO 


9730 


9920 


10110 


190 


LA-8 


9730 


99I4O 


10150 


10360 


10570 


10780 


10990 


210 



» Union Agreement provides additional $26l per year (or $5.00 per week) 
for skilled employees in Duplicating Section, Business Operations. 



that there be and hereby is adopted by the Trustees of 
the Public Library of the City of Boston a salary scale 
for the Mechanical Service, effective September 1, 1971, 
as set forth below: 



Pay 

Grade : 

M-1 
M-2 

M-3 
M-li 

M-5 
M-6 

M-7 
M-8 



$5153 
5603 
6073 
6753 
772U 
797U 
8U5U 
939U 



II 

$5233 
5693 
6173 
6873 
786I1 
8I2U 
86lh 
958U 



III 

$5313 
5783 
6273 
6993 
800U 

827U 
877U 
977U 



IV 

$5393 
5873 
6373 
7113 
blhh 
61|2)i 

893ii 
996U 



$5h73 
5963 
6U73 
7233 
b2th 
857U 
909U 

1015U 



VI 

$5553 
6053 
6573 
7353 
8U2U 
872U 
925U 

103UU 



VII 

$5633 
61U3 
6673 
7U73 
856U 
887U 
9UlU 

1053U 



Incre« 
ment 

$ 80 
90 
100 
120 
lUO 
150 
160 
190 



that there be and hereby is adopted by the Trustees of 
the Public Library of the City of Boston a salary scale 
for the Clerical Service, effective September 1, 1971, 
as set forth below: 



110 



111 



Pay 






Grade : 


I 


II 


C-1 


$^3^3 


$5U53 


C-2 


5603 


5913 


C-3 


6273 


6393 


C.I4 


69^3 


7093 


0-5 


7663 


7823 


C— 6 


8393 


8573 


C-7 


9333 


95U3 


C-8 


101U3 


10373 


C-9 


10697 


11157 



IV 



VI 



$5653 


$5753 


$5653 


6133 


62U3 


6353 


6633 


6753 


6873 


7373 


7513 


7653 


81U3 


8303 


8U63 


B933 


9113 


9293 


9963 


10173 


10363 


10833 


11063 


11293 


11677 


11937 


12197 





Incre- 


VII 


ment 


$5953 


$100 


61i63 


110 ± 
120 ■ 


6993 


7793 


lUo ■ 


8623 


160 


9U73 


160 


10593 


210 


11523 


230 


12U57 


260 



On motion duly made and seconded, it was 



III 

$5553 
6023 
6513 
7233 
7983 
8753 
9753 
10603 
11U17 



The Director reported that two conferences had been held with the f ^^^"^^^ 
Ttie uirec^or r«p Sprvice who were in the process of organizing 

representing the Professional biorary o.ivx^c ^ + omc, wpre presented 

fTAg^ementr^d that three additional conferences had been agreed upon. 

ThP Director submitted budget estimates for 1970 for consideration of the 

The °"^^=tor suoniL^ s $6,287, UtS there should be subtracted 

$1U 520'recei^d m St^te Aid" S also stated th^t t^ere had been deducted from 
ihl Perso^ sirvice Account the sum of $123,138 vhich represented salaries of 16 
olitrore'hichTad been transferred to tHe/gtern^egional ^1^11^11^^"^^%, 

rudSrirraiicL^KrrSLs^^^ ^r^t^f^^^ T-' 
d^^r^iii.^ ^ KeS rtip-oS^ ^b^^t^re- ^e^ihe^rtiTt^f rt^thr 



I 



VOTED: that there be and hereby is awarded to Bro-Dart Inc., 
^6 Earl Street, Newark, New Jersey 0711)4, the lowest 
eligible and responsible bidder in the public bidding, 
the contract for supplying and delivering phonograph 
record covers, as specified in the specifications, in 
a total amount not to exceed five thousand four 
hundred sixty dollars ($5,U60.00), 

The Director reported that as the result of public advertising two bids were 
received for supplying book jacket covers as follows: 



CO 



Mayor's fiscal advisors. 

On motion duly made and seconded, it was 



i 



I 



VOTED; 



that there be adopted budget estimates for the 
operation of the Library in 1970 to be covered 
by approcriations from the City of Boston as 
set forth in the accompanying schedules, said ^ 
estimates to be transmitted to the Administrative 
Services Department by the Director, as follows: 



1. Personal Services 

2. Contractual Services 

3. Supplies and Materials 

U, Current Charf^es & Obligations 

5. Equipment 



$U,708,OU5 
Uli3,700 
826, 2U8 
270,356 

38,799 



The Director imported that as the result of public advertising two bids were 
received f^supplying and delivering phonograph record ^°^f ^> ^^^\°^'^^^^^/^^, ,3, 
Tot rlsponsive, and that he was recorrnnending award of a contract to the other bidder. 



I 



1, American Library Line, Inc. 
65ii - 8th Street, N.W. 
Atlanta, Georgia 30318 

2. Bro-Dart, Inc. 
56 Earl Street 

Newark, New Jersey 071114 

On motion duly made and seconded, it was 



$8,020.25 
(For A.L.L. Style B, made 
with 2 mil polyester) 

$12,6U1.25 

(For Plasti-Kleer "Lifetime" 
covers with l| mil polyester) 



VOTED: that there be and hereby is awarded to American Library 
Line, Inc., 65U - 6th Street, N.W., Atlanta, Georgia 
30316, the lowest eligible and responsible bidder in the 
public bidding, the contract for supplying book Jacket 
covers, as specified in the specifications, in a total 
amount not to exceed eight thousand twenty dollars and 
twenty-five cents ($8,020.25). 

The Director reported that the installation of the sheathing around the site 
should be completed by October 17th and that on Monday, October 20th the contractor 
should begin excavating to Grade 0, followed by the first pouring of concrete. 

The Director reported that construction work on the Brighton, Charlestown, and 
Fields Corner Branch Libraries had been completed but the buildings could not be 
opened until furniture and equipment had been delivered. He reported that work on 
Grove Hall had begun again after the project had been closed down for several months 
because of labor problems. He stated that the Director of Public Facilities Depart- 
ment had informed him that steps would be taken to reactivate the Dudley and Lower 
Kills Branch Library projects. 

The Director reported that he had been informed by the Director of Public 
Facilities Department that a contract was awarded for construction of the South End 
Branch Library building to the low bidder in the amount of $536,000 even though 
the Architect's estimate called for an estimated expenditure for the building of 
$326,000. One other bid was in the amount of $595,000. The Director questioned 
the award of the contract inasmuch as the square foot cost of the building is in 
the vicinity of $55.00. It was reported that the Director of the Public Facilities 
Department had informed the Director that because of the explosive situation in the 
South End, the questions of delay in rebidding, and the uncertainty of obtaining a 
lower bid, he had recommended to the Public Facilities Commission the award of the 
contract. The Director stated that work on the project had begun on October 6th. 



Dissolved: 




112 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, November lU, 1969 



A meeting of the Trustees of the Public Library as an Administrative Agency 
was held tn the Trustees Room on Friday, November lU, 1969 at 2:55 P.m. 

Present: Messrs Murray, O'Connell, Parker and Rabb. 
The Vice-President, Mr Rabb in the chair. 

The minutes of the regular meeting of C^tober 10, 1969, as presented 
were approved, 

Fnllowinr approval bv the Director and in accordance with the authority 



OCTOBER 



To City Appropriations 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies and Materials 



$316,6^6.03 

12,7^8.21; 

lU, 310.18 

39,133.20 

632.00 



TOTAL 



TOTAL 



$385,U03.6^ 



$22a.C0 

672.08 

63. U8 

14,761.70 

$5,7U1.26 



$32,807.88 
6,687.00 



Fnllowinr approval by the Director and in accordance with the authority 
dele,I?ei to hiX I^^ T^ust.es, pa^r.ent of bills was authorized to oe charged 
as follows for the month of October, 1969, provided that payment ol bills from 
City Appropriations has the approval of the City Auditor: 



b 



I 



CO 



i 



I 



I 



I 



1J3 



OCTOBER 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 



$316,656.03 
28,U26.11 

1U,U93.U9 

39,133.20 

U,359.06 

782.00 

TOTAL $U03,8li9.89 



$22U.OO 
672.08 

63. ue 

U.781.70 
TOTAL $5,7U.26 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies and Materials 



$32,807.88 
5,391.85 



For the month of October I969, the following report on personnel was made by 
the Director. 



Personnel Activity 






Full-time employees; 


> 






October 1 


Employed 


Professional and 
Pre -Professional 


228 





Library Assistants 


222 


29 


Clerical and 
Mechanical 


95 




^9 


Part-time employees 
expressed in F.T.E, 


13.8 






558.8 



29 



Terminated 


November 1 


1 


227 


8 


2U3 


5 
Hi" 


90 

560' 





13.8 


II4 


573.8 



Average Monthly Turnover 



Rate of Accession - li.lO^ 
Rate of Separation - 1.98;^ 



114 



115 



Appointments to Officer Rank 

Bernard F. Doherty, Chief of Bindery, Binding Department, July 23, 1969 
Frances C. Lepie, iSranch Librarian (FU), Bri.-hton r^ranch Library, 

October 29, 1969 , , . . r^ ^ ^ 

Ann Jackson, Audio- Visual Librarian (P3), Audio-Visual Department, 

November ^, 1969 
Appointments to Permanent Staff 

Harold M. Moren, Bibliographic Searching Librp.rian, 3ibliographic Searching, 
September 1, 1969 



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Personnel Expenditures - January 1 - November h, 1969 



Full-time 
Part-time 

Overtime 



Requested Budget 
$3,267,000 
1^2,308 

55:, OOP 

i3,i7ii;iob 



Actual 

$3,lUo,903 
I5h,.^66 



6)4,191 



Surplus (+) 
Deficit (-) 

+ $126,097 
2,2^8 

9,191 
"+ $111;, 6 UB 



the matter cf signing pa^rrolls, on 



In accordance vjith the usual practice in 
motion duly made and seconded it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provi.sions of Section 22 of Chapter 3 of the 
Revised Ordinances of I96I Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Elizabeth B. Brockunier, Assistant to the Director, and 
Secretary of the Trustees, or Kevin T. Fitzpatrick, Supervisor, 
Business" Operations, be and hereby is authorized to sign tlie 
payrolls of the Library in representation of the Trustees for 
a period not to exceed four weeks from December 6, I969. 

The Minutes "f the meeting of the Committr?e on riuildings on October 2la, I969, 
were approved as presented. Msgr Murray, the Chairman of the Coinmittee reported 
as follows: 

(1) the approval of the recommendation of the Director to begin liorary 
services in November at the new Fields Corner Branch Library by 
moving old furniture and equipment from the present Dorchester 
Branch Library. 

(2) the opening of the new Chariest ovm Branch Library to take place 
only when the building is completed and all furniture and equip- 
ment in place. 

The Director stated that it had been the practice to award four scholarships 
in the amount of ;'i200. each to staff members towards the expense of study in an 
accredited librrj-y school, such candidates to be selected by a committee from the 
staff appointed for the purpose. He stated that the funds i^ere taken from the 
income of unrestricted trust funds and that he was recomi:iending that in accordance 
with past practice the following scholarships be announced: 



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Elaine A. Buchsbaum - Joseph H. Center .^scholarship 
Adams Street Branch Library 

Theresa Gederholm - Daniel Sharp Ford Scholarship 
Fine Arts 

Catherine C. Hammond - Alfred Hemenway Scholarship 
Social Sciences 

The Director reported that as a result of several bargaining sessions there 
had been agreement upon the language and the terms of an Agreement between the 
Librar^^ Department of the Citv of Boston and the American Federation of State, 
Countyl and Municipal Employees, AFL-CIO and affiliates for the period September 
3 I96Q to September 1, 1971. He stated that the contract will cover the Library 
Assistants and the Clerical and Mechanical Services. He further stated that at 
the October 10, 1969 meeting the Board had adopted new salary scales for these 
services and they were being included in the new Agreement. Copies of the Agree- 
ment were presented to the Board. 

On moticn duly made, and seconded it was 

VOTED: that the President, be and he is hereby authorized 
to sign on behalf of the Board of Trustees of the 
Public Library of the City of Boston an Agreement 
betx-zeen the Library Department of the City of Boston 
and the American Federation of State, County, and 
Municipal Employees, AFL-CIO and Affiliates for the 
period Sepx-ember 3, 1969 to September 1, 1971. 

The Director reported that the first bargaining session relative to a new 
contract had been held with representatives of the International Brotherhood of 
Bookbinders, Local No. I6, and the Library Department. He indicated that in the 
past the City of Boston had accepted the terms of agreements vjnich had been 
negotiat^^d with commercial binderies in the area but that this year the Union was 
seekinr to have the City of Boston enter into an agreement first and thereafter to 
approach the commercial binderies. The Director indicated that there was resistance 
on behalf of the citv attorney to this proposal, that additional bargaining sessions 
had been arranged, and that he would keep the Board informed of the progress being 
made. 

The Director reported that bartraining sessions with representatives of the 
Professional Librarians were still underway, that slow progress was being made, 
and that additional bargaining sessions had been arranged for late this month 
and again in December. 

Monsignor Murray brought up the matter of the salary of the Director and 
after discussion it was 

VOTED: that the remuneration of Philip J. McNiff, 
Director, and Librarian, be and it hereby 
is changed from $22,000 to $26,500 per 
annum effective as of April 30, 1969. 



116 



The Director stated that in response to a public advertisement sealed proposals 
for furnishing and installing waterproofing, danpproofing and caulking on the 
Addition had been received and opened on October 27, 1969, as follows: 



A, Belan^3e^ <?a Sons, Inc. 
173 Harvey Street 
Cambridge, Massachusetts 

Munro VJaterproofing of New England, Inc. 
3 Prescott Street 
Somerville, Massachusetts 



$367,8^2. 



371,000. 



It was indicated that in the original bidding for construction of the Addition 
there had been received only one bid for this work, that it was in the fj^o^^t of 
$31^1,679, that it was from A. Delanger & Sons, Inc., and that the sole bid had oeen 
j.^.^c^^^^ ThP Director stated that he was concerned oecause the present bid sub- 
mitted bv A. Belanger ^. Sons, Inc., was over .:J30,000 in excess of his previous bid, 
that the other oidder had indicated that his bid was only a token bid, that a con- 
ference had been held with a representative ^f the contractor and Mr Albert Anderson 
representing the architect but that the only reason given for the rise i^ cost was 
!?i!+?nn The Director reported that the entire matter of the handling of water- 
mflation. The f^f ^^^J^/^P^^j,^^ g^^died by the architect and the engineers and con- 
llTeTionl^^^^^ desirability of changing the method of doing this 

vror^if orde^to Se the cost. Therefore no action was taken on acceptance or 
rejection of the bids. 

The Director reported on his coitference with the Deputy Director of the Public 
Facilities Wtment in respect to the slow procress being made in the deOavery of 
fSu^ and^S^^nt to the Brighton, Fields Comer and Charlestomi Branch 
L^riH He sS that he inf omed the Deputy Director that the Library would 
^^^^o^ove its facilities at the end of November from the present Dorchester 
Sh^Librl^ to tre'^ew'??eld3 Comer Branch Ubraxy ^d .*ere -c-sary -ve - 
old furniture and equipment. The Director also cave notxce that the nev Oharie.T.own 
BrancTSbrSy would not be opened until all furniture, equipment, drapes, etc., 
had been fully installed. 

The Director informed the Board that the contract with Holiries u Edwards, 
Archi^cts for the new Fields Corner Branch Library, needed to be amended because 
^e t^^ amoLt specified in the contract for the services of the f^^^^ect^had 
been exceeded because the Public Facilities Department insisted on a full-tme 
cle^ instead of a part-time clerk of the works as proposed by the Architect 
and the Library. On motion duly made and seconded, it was 

VOTED- that the contract with Holmes a Edwards, Arciiitects, for 

architectural sei^vices in connection inth the construction 
of a new Fields Comer Branch Librarv be amended in an amount 
not to exceed four thousand tiiree hundred fifteen dollars and 
sirt-y-fom^ cents { yU,31!:'.6l!), thereby making a new contract cost 
of an amount not to exceed thirty-four thousand two hundred 
sixty-six dollars and si^cty-four cents ($3l4,2o6.bh) ; and tiiat 
public advertising mth respect to the aforementioned aiaend- 
m.ent be dispensed vDth, 



117 



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The Director reported that work on the Grove Hall and South End Branch 
Libraries Se^d to be progressing satisfactorily that nothing has been done 
by thriublic^acilities Department to expedite and get under way work on the 
new libraries for Dudley Street and Lower Mills. 

ThP Director informed the Board that as a result of a conference with the 
Director of Id^s^raSve Services funds were being transferred from the 

S f orthcS i^ Jailua^ from the Permanent Charities md to contanue the 
special Bookmobile operation in 1970. 

The Director reported receipt of a communication f^om the West Roxbury 
M^c+o^?ral S^ietv sLpestinc that the Library make available a piece of land 
^H?^^^nt^o?^rwLriSS^ Branch Library where a 1767 Schoolhouse could be 
adjacent to ^^^/^^^^ "^''rri^ societv. The Director indicated that he pro- 
^::: ?f meVS^hT^emSr'of thrSo'^Ietrat the site to discuss the matter 
^d there^ter to report back to the Board his reccru^ndations. 

Dissolved : 




T- +««. ^-p -o<^+nnr In Board of Trustees 

A meetin" of the ^rrustees as an Adrdnistrative Arency of the City of Boston 
was held in the Trustees Room .n Friday, December 11^, 196^ at U:L!^ p.m. 

Present: Messrs Crr-ham, O'Cnimell, Parker, and Rabb. 

The President, llr Canhajii, in the chair. 

The -inutf^s o.^^ the re-ul.^ me^tinr of iJovember lU, 196?, as submj-tted 
wer*^ '^•^nroved. 

Folloian':' annroval by the Urector and in accordance latli the autlmrity 
d-le-ated to h-^ by the Trustees, ex,>enditures for services and supplies were 
aShorifed ?o be charged as follows for the month of November ^ ^,^o^^, 
that expenditures from City Appropriation have tne approval of the Cd t. ..udii.01 . 

HOVlillBER 



To Cit^' A'.v^ropnauionG 



I 



Personal Services 
Contractual Services 
Sup:li'^'S and Haterials 

Books 

Current Charges and Obli j;ations 

Fouipment 



TOTAL 



•v323, 37^.38 
11,021.61. 

13,00)t.20 
6.00 

illl*91 

$3U9,072.o7 



118 



'0 Trust Funds 



Persoaal Services 
Contractual Services 

Books 



Eastern ilecionri T.Vorarv Program 

Books 

Su-o^lies and Katerials 



TOTAL 



iiO59.00 
1,019. .^2 

$29,197.96 



ip23,6[i2.,^^ 
3,110.36 



FolloTnnr approval b^ the Director and in accordance with the authority 
1 To cti to hi^bv the Trustees, pa:.^,ient of bills was authorized to be char-ed 
af folio's ?or^^^ 1^69, provided that pa^^ent of bills ^rora 

City Appropriations has the approval of the City Auditor: 



TJOVH-iBER 



'^C' C^t"' A'^pT^opriations 

Pers'^nal Services 
Contract-. val Services 
Supplies and Katerials 

B'ooks 

Current Charges and Oblijations 

EnuiDiaent 



TOT/J. 



To Trust ?mids 

Personal Services 
Contractual Services 
Books 



To Sp ec ial /ipi^ropr iations 

Eastern Regional Library 

Books 

SuTTolies ^Jid "laterials 



TOT.M- 



0323,37lu3B 

27,li'U.^6 

6,7b9.)46 

13,OOU.20 

10,916.19 

hH8,91 

ip362,119.70 



$359.00 
1,019.^2 

$29,197.96 



$23,6U2.55 
7,7!>5.26 



For the nonth of llovember 1969, the follomn- report on personnel iras 
made b^^ the Pirector# 



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119 



Personnel Activity 

Full-tine e i:gxLQye(?s : 

Professional and 
Pre-Professiona.l 

Librar^^ Assistants 



llovenber 1 



227 



En ployed Terr-dnated DeceT^'bcr 1 
2 7 222 



2U3 



Clerical and :iechanical 90 

53o 

Part-tine eiiiployees 

expressed in F.T.E. 13.6 



Aver are Mont hly Turnove r 
.Late of Accession - 1.9U/ 



11 




Ik 
J. 

22 

_0 
22 



236 

91 
5Il9 

13. B 
5527H 



cf 



Rate of Separation - 3.67p 
Reti rements 

Leonard J. Macnillan, Special Library Assistant IV, Serials, 

November 11, 1969 
Alma 2. Crouley, Cleaner, Buildings, November 30, 19^9 



Personnel E-opendit ures - January 1 - December 2, 1969 

Reouested Budj:et Actual 

Full-time 
Part-time 



$3,56Ii,000 
166,15^^ 



$3,hU5,625 
166,1461 



Overtime 



60,000 
ip3,790,15U 



71,997 



C3,6bo,l03 



Surplus (+) 
Deficit (-) 

+ aib,375 

2,327 

- 11; 997 

+ vloU/SI 



Action talcen by the Commj-ttee on Financn since the last meeting of 
the Board vias approved as follows: 



On December 



-969 



To confirm reflection of bids for wateri^roofin^:, darapproof ing, 
and caulkin,: work . 

VOTED: that there be and nereby are rejected all bids submitted 
in the public bidding and opened and read aloud on 
October 27, 19o9 for waterproof in^, dampproofin>i and 
caulkin- work under oho general contract for construction 
of the Boston Public Library /addition. 



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121 



In accordance mth the usual practice in the matter of sicning pay- 
rolls, on motion duly made and seconded it was 

V0T3D: that subject to the approval of fae Mayor in ^<--;;Ordance 
mth the pro^dsions of Section 22 of Chs^ter 3 of the 
Revised Ordinances of 1961 Philip J. Kcl-liff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Kii^abeth B. Hrockunier, issistant to the )irector, and 
Secretar^^ of the Trustees, or iCevin T. Fitzpatrick, Super- 
visor, Business Operations, be and hereby is authorized to 
3i~n the pa^ToUs of the Library in representation of the 
TrStees for a period not to exceed four weeks from January S, 
1970. 

The director stated that action should be talcen at the present meetinc 
tn authorize the routine operating procedures durin. the calendar year 1970 in 
the ratter of rouSneadmi^stration of personnel orocedure, ai^-oval of pay- 
ne^t" f mfs 1^1970 pendin, Pa-age of the 1970 budget signin:-:^-^^^ 
enter.-d into b- the Board in 1970, and the sifmins uf pettj cash checks arwm 
upon the petty cash checking accounts of the Library. 



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On r.otion duly made and seconded, it was 



VOTED: 



and 



VOTED: 



that Philip J. HcNiif, ])irector, on upon his delecation, 
John J. Connolly, Associate Director, or 2^1izabeth B. 
T^-ockunier, Assistant to the J-ibrary Director, and Secretar^r 
of the Trustees, or Qunars Rutkovskis, Assistant to the 
L-^brary Director, be and hereby is authorized to ac. on be- 
half of the Trustees in the administration of the personnel 
proc-dures establiched by them for the appointment of all _ 
officers and emnloyees of the Library up to but not incluuins 
the level iminediatelv below that of the ')irector, and to lix 
the remuneration for all such officers and employees subject 
to the salar^,^ and wa-e scales as currently established t^y 
vote of the Trustees, said appointments and ch^an^es m re- 
mixneration to be reported to the Trustees at their next 
nee tine ^^^ confir.nation. 

tliat hilip J. Mclliff, or, upon his delectation, John J, 
GomoHy, Associate Director, or Elisabeth B. Brockunier, 
/iss^ stant to the Director, and Secretary of the IVustees, 
or Kevin T. Fitspatrick, .upervisor. Business Operations, 
be and herebr is authorised to .sit'n on oenalf of the Board 
in approval of the payment of all vouchers or bills 
covevinr expenditures incurred in tenas of one quarter 
o-^ the 196^" budrnt allo^rances, but 'n no case exceedmc 
those in the budret estimates for the fiscal year 19^0, 
as a>^n-roved by the Board of '^^rustees on October 10, 196^; 
said'pa^Tients to be reported to the Board at its next 
regular meeting for confirriation. 



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VOTED; 



and 



VOTED: 



that until January 1, 1971, the President, Vice President, 
the Director, and the Associate Director, be and they 
hereb- are severally authorised to siijn. any and all 
contracts voted to be made by the Board in tiie none and 
behalf of the City and any and all communications in 
connection with the award of contracts so voted or 
recomi.iended to be so voted. 

that for the signins of checks draim upon the petty cash 
checkinf^ accounts of the Library, Catherine A. Farrell, 
Princinil Accountant, John J. Connolly, Associate Director, 
or Elisabeth B. Brockunier, Secretary'' of the Trustees, Clerk 
of the Corporation, or Kevin T. Eitzpatrick, Supei-visor, 
Busiress Or.^erations, in the order of their respective 
availability^ '^e authorized to sign checks; and Philip J. 
FcIIiff, Director, John J. Connolly, Associate Director, or 
nizabetli B, Brockunier, Sncretary of the Trustees, Cleric of 
the Corporation, or Kevin T. Fitspatricl:, Supervisor, 
Busircss Operations, in the order of their respective 
availability be autliorized tu countersign checks, provided 
that y'n no Instance does the sane individual boui 3±^ 
and coimt'^-^"^' ^'^ a check. 



The Director reported on several nersonnel matters. He stated that 
th- L^br-ai- had lost the services of one of its good brpjich li brciri an s through 
the resWnation of Hiss Carol:m Kirkham v^.o had adnini stered the I-iemorial/ 
rt Pleasant --anch Libr-nries. He reported that the Library had on its staff 
Mr --^-^ ll-i r>r^ R. L^Tds, who had experience in a niuiber of areas of the Library 
"and who" was vei-y m.uch imersed in Afro-/^Tierican activities in ^h^/^^^^f^^)^^^ 
and that Hr Le^-ds was currently Research Library Specialist for the Develop- 
mert of Afro-/jnerican Libraj-^ Resourcos. He stated that in addition Lr Leins 
was bnir- appointed Branch Librarian of the llemoric'l/r't Pleasant Branch Li- 
braries,"effective December :^2, 1?69, but would serve as CoorcUnator for 
/ifro-/jnerican Prograius and Services. 

'^he ^ ireptor reported further that at the last meeting he had hoped 
to ^n-orn the Board that Mr Louis Sasso would join the staff to be respon- 
sible' for personnel and labor relations prograns. He stated that he was 
happv to report that Ilr Sasso had now agreed to com.e to the Library and that 
tlTs' would relieve Hr Gunars Rutkovskis to devote his full tiiae to resources 
and processing. 

^he r>irpctor r^r^orted that there was before the Board for adop-.ion 
the bud -^t for the calendar year 1970 of the Eastern Regi-onal Librarjr Systems, 
that on the recommendation of I'r -Jil ] ian H. Kerr of the Law Departeent 
this budget was adopted each six months because of the variation m the State 
and City fiscal year. 

On motion duly made and seconded, it was 



VOTED: 



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that the bud^-et for the calendar year 1970 for 
operation of'" the Eastern Regional Librar:/ System 
be adopted as follows: 



122 



Personnel 

Books « Librar:-'- Materials 

Audio-V:. sual Materials 

Equipnent 

Contractual iServices 

Other Operating Ezq^enditure; 

Total 



SGHEDlHiC A SCHEDULE B 
(Tl G 2 

Ser'^/ices 

$153,6J!7.50 

100,rX)0.00 

^,000.00 

3;, 000,00 

16,000.00 

3?, 60 0. 00 



Services 

::)9h, 61:7.50 
3'/)00.00 

^-;, 000.00 

- - 

32,600.00 



Totol 

02UB,293'.OO 
39U,HOO.OO 
10,000.00 
10,000.00 
16,000.00 
65, 200.00 



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ili3lU,2h7.50 $i32,0li7.50 ^7U6,?95.00 



The Director reported that a new lease for the quarters of the jiblioteca 
Latina was to be entered into, that there had been made available previously 
Federal funds wiiich vie re no longer available. 

On motion duly made and seconded, it v/as 



VOTED: 



that the Trustees of the Public Librar:' of the City of 
Boston do hereb-' accept an instrument of lease by and 
between South 3nd Builders, Inc., of 178^; Comi^omiealth 
Avenue, Bostor, Iiassachusetts end the Trustees of the 
Public Library of the City of Boston of street floor 
space, situated at 69h Tremont Street, Boston, Iiassachusetts, 
subject to the rental, terms, ."OTeements, conditions :uid 
covenants set forth in said instriunent of lease 5 

that Phi3ip J. ilclliff. Director, and Librarian, of the 
Public Library/ of the City of Boston, be and hereby is 
authorized and directed in the name and behalf of the 
Trustees of the Public Librar:,' of the City of Boston to 
execute said instrument of lease in quaiiruplicate. 

The Director reriorted that there had been some ejcpcrimental lighting 
of the e^rl^^^ior of the Librai^y as part of the beautification program for Copley 
Snuare. H<^ stated that lights hai3 been placed in one 01 the mndows 01 Bates 
Hall and one on the ledge below it, that this experjment had been satisfactory/ 
to the architects, the Superintendent of Buildings, and representatives 01 -RA. 



and 
VOTFJ): 



He stated that tlie cost of tl-is lighting is to oe 
■'Tided for the beautification of Copley Snuare. 



'Dorne by BRA from funds pro- 



'^he '^-^ rector stated further that before tuis limiting vjas undertaken 
the exterior of the building should be cleaned, that Mr Philip Jolinson had been 
consulted in the matter and a^nroved and that the matter of including me ex- 
terior cleani-ng of the Library as part of the cost of beautification of Copley 
S^Miare was being broached to BRA. 

'Tlie Director rer^orted on the progress of construction of the Addition. 
"« stated that the first pour which took the contractor 6 weeks to prepare 
was the largest project done in one 12 -hx period. Pourdng can continue rij^t 
throuph the^anter." He reported that the second mud slab vdll be Dut in 
tomorrow, th^ steel supnorting elements for this next foundation section will 
be placed in on Honda:/,' ^^^^ ^'^e next pouring is to talce place on the day beforp 
Christmas. Ke reported that it was the opinion of the architects that the 
present salar^^ of : "15, 000. of the Resident Engineer, John Doherty, should be 
increased and that a furtlier report vail be made to the Board after the .ircidtects' 
recommendation has been received. He stated that close contact was oeing main- 
tained through regularly scheduled meetings with Vappi representatives, the 
architects, and the i-?esident Engineer, as well as with subcontractors. 



128 



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Mr John Carroll, Assistant Director, reported on a series of breaks 
in the new Bri diton Branch Library. He stated that a duplicating marhine 
had been installed and that the key to this had been takeji, also, some fine 
money had bpen taken and there had been a small amount of vandalism in the^ 
oifices. He stated that our people are puazled as to how some of the entries 
were made, that on some occasions entry by window was evident, but on others 
everything was secured. He stated that the staff was going to consult in the 
matter mth the school peoole. He reported that the Liorary had several tunes 
tried leaving someone in the building for tlie night mthout success m dis- 
covering the culprits. 

The Asfflirtant Director reported that while the i-^righton Branch Liorary 
was in operation it was still vathout tables in the children's section, and 
that other items were lacking, such as the record player, t^Tevn:a^ers, items 
that PT^G had classified as equipment. He stated that the draperies vjere now 
ready to be hun^:, but that tlie hot plate and refrigerator for the use of the 
'^taff had not come, that there is not a sig-n on the building or lights at the 
entrance. He stated that he feels that it is still an unfinished building 
and not ready for a comGnninity get-together. 

The Assistant Director reported that it had been decided to make 
the move to Fields Corner Branch Library even thougli the furniture had not 
all been received, opening it on December b. He stated ohat with the furniture 
that had been received it^jas possible to open \>dth the reading roor.i in some- 
what p-ood condition, but ^dth the other areas not so vxell equipped. He re- 
ported that additional furniture was now being received. 

The Director reported that the Charlestovm Branch Liorar^^ building was 
reasonably comj^lete and that the Library had informed BRA that before opening 
this unit it should be corplete mth all furnishing and equipment m it, tnat 
in this case there was already in operation a unit to serve tlie communDty, and 
that it was particularly important to have the library completed ^.fhen opened 
because of the great psychological value to a comi'iunity adhere tliere has not 
been an^rthing completed for it by tiie City up to now. He stated tnat wiien 
the building "is complete he will clear arrangem.ents for an opening ceremony 
-Ith the I'ayor and the Trustees. 

The Director reported that Mr Eranlc J . ! leranda and Krs Mallard had 
conferred Ta.th him concerniJig their interest in plans for Grove Hall. He^ 
stated that it was informative to meet with these groups to listen to their 
ideas and concepts, that the two had asked if the branch would have a com- 
mamity board ajid the pattern of Friends of the Library was explained to them. 
He pointed out that it was vath such groups that the newly appointed Coordinator 
for Afro-/jnericon Programs will work ajid establish good relationsliips. He 
stated, further, that the Library had asked black groups for their aid in 
respect to the special bookmobile that serves that coKimunity. 

In respect to the South :-:nd Branch Library building the Director 
T-eported the pro 'Tess had been very slow but that construction had now started. 
He stated that the Library vail be glad to leave the quarters it has had in 
the rnunicipal building, and that when it is ready the Biblioteca Latina vail 
be combined i^ith it, that this latter unit does not have a heavy use but is 
there for those v^o need it, that integration of the Spanish-/jnericans may 
be a long time in coming. 



124 



The Director reported that the buildin- of the Dudley Street Branch Li- 
brary is still held up and that he is to have a session with Byron i^shing, 
Adninistrator, The Onririunity-Universny Center for Inner City Chanse to discuss 
the natter. 

In respect to Louer Falls he stated that there uas no pro-ress to report. 

The Directo-r* broupht to the ar^tention of the Board a porsonnel problen in 
respect to ''the janj.torial' service at the Brighton Branch Library. He stated that 
there had been two a^licants from the staff for tiie positjon, that the one 
selected, who was an officer in the Union, had been notified to report for duty 
Bam to ^ p.m. as of December 10 as the schedule fittinr the branch library 
needs, whereas he had been working a 6 a.m. to 2 p.m. schedule in his present 
assi^Ament. He stax-ed that the custodimi, 1-Ir Burke, had appealed to the Grievance 
C;ommii.T.ee. He reported that on December b the UnJon representatives had met 
at the Personnel Office to state objection to the b a.m. to S p.i% schedule 
and to renuest that the matter be reviewed. He stated that the library's 
position remains the saie and, furtiier, that Mr Burke did not report for duty 
on December 8 at '-rif^hton. 

mv,p iUrector stated that the matter had been discussed with the City's 
representative for labor nnr^otiations, Mr Michael Gilman, Assistant Corporation 
Counsel on Labor Relations, that the Superintendnnt of Buildings had recommenoed 
a five-da^r suspension, and that Mr Gilman had stated that he thouf;ht that the 
Library was in a stron^^ position. Mr Oilman reported -chat he had talked vath 
Mr ;^llan VJ. Draclimann, Labor Relations Consultant, City of Boston, who had 
stated that this was a serious affair and that the Trustees could direct 
Mr Burke to report at Brighton for an 6-5 assignment, and that if he did not 
report he could be fired. The Director reported that tliis is rather drastic 
action for a man who has been employed for some twenty years. 

The Drrector reported that in terms of the procedure for handling cases 
■involv-inr^ the Civil Service employees there could be a hearing and that the 
President, or Vi-e iVcsident, wou?.d have to preside. The President indicated 
his avaa lability for the puri:»ose. 

The Board requested that attention be given that every procedure set 
forth ?n the labor contract be followed, with consideration given to the employee. 

The Director reported ohat the arcldtects for the .addition had requested 
retention of a consultant for inspecti.on and control of underslab excavation, 
backfill materials and com.paction, under terms of Article II of their contract. 

^n '".'^ti.on duly n.ade and seconded, it was 

VOTED: that the Trustees of the ^ublic Library of the City of Boston 
approve the retention by Fnilip Johnson, iinuer the pro\dsions 
of his contract, of the" services of bolder, 'lass Associates, 
Inc., 711 Boylston Street, Boston, Massachusetts, as con- 
sultant for inspection and control of undersl-^b pxcavation, 
backfill materials, and compaction in con}iection 'tdth the 
construction of the Central Library Addition. 



I 



125 



I 



CO 



I 



I 



Dissolved: 



X^L^^li*tC (^ LyiAftku^rujtA. 



Sccretajrv'- 



I 



I 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, January 9, 1970 



A meetin-^ of the Trustees as aji Administrative Agency of the City 
of Boston was held in the Trustees iioom on Friday, January 9, 1970 at U:ll p.m. 

Present: Messrs Canliam, Murray, O'Connell, ajid Pai'ker. 

The President, Mr Canhaia, in bhe ch.air. 

The D-i'rpctor- reported further in the matter of the personnel problem 
that had'^arisen over assignment of a custodian for the new Brighton Brcjich 
Librar-. He stated that there was agreement that the individual concerned, 
Mr Ar-tiiur ^urke, had been acting under poor advice from one of the labor union 
people. Mir Burke had stated that earlier he had been given an oral assurance 
that hH would be allowed to return to i^righton wlien that Branch was opened 
but that when the time caiae another member of the staff had been assijpied to 
the ■'Ob. Mr ^.urke had then filed a formal grievance tiirough the Union and the 
Municipal Employers Grievance Committee had rulecJ in favor of Mr Burke. He 
had thin decided tha.t he T>ras not going to work the schedule assigned for the 
Brighton Branch Library, namely, 8 a.m.4,:30 p.m. aiid failed to report for 
work on that schedule. He was thereupon suspended by the Liorary for live days. 

At the session vjhich the Librar^^ held vrJ th representatives of the ^ 
Union, Mr Michael Gilman, and Mr Allan Dracliman it was decided that the ruling 
of the Municipal Fmplovers Grievance Committee should be overruled, that the 
suspension should be crmcelled, that there shoild be a letter oi reprimaiid 
to Mr Burke for insubordination that would go into his papers for 9 ''^■o^;^'^^, 
that T-^r Burkp ro lon-er would have any rights to the Brighton nob, r.nd that 
the m*an v/ho had been"chosen for it would get the job. Mr Burke in turn agreed 
to waive any rights he might h^ve to the position at Brighton and to remain 
at the Parker Hill Braaich library' as cust^xiian. 

Tb^ Director stated that the Superim^endent of Buildings had then 
embarrassed the administration by T^riting a letter to two m.emoers of the staff, 
Messrs T-'urphv and OstiP-uv, indicating that there was some question concerning 
their T^-hts'in earlier cases of their suspensions, wnicii letter had neen 
handPd"on December 13 to the people involved. He stated that it hax ii.^iediately 
nome to the attention of Hr Draclimsii who was ver;^ much disturbed. Mr iJracrunan 
had been inforr.ed by the Director that tliis had not cleared through the Li- 
brar^.^ administration, that the Director was as disturbed as was ne, _ ^nd that 
>.- vj^iad spr-ak to the Superintendent on the following Monday and br^ ng the 
mattpr to the attention of the Trustees. He stated that he had talked to -ohe 
SuTDorintondent in the presence of the .^ssociate Director and tnat theSuper- 
I'ntpndent, Mr freorhegan, had stated that he had thought that he was raght m 
vjritin- to the txro individuals and that he was being placed in the middle as 
thin^s^stood. The i^ireotor informed the Superintendent that he should not 
^^^^^-^.^j_^^gn such a communication and this was not to happen again. The 
Director stated that he had subsequently talk-d with representatives of the 
Union and explained that tiiis was not an action on the part of the Library 
admini stration . 



The i.iinutes of 
were approved. 



the rerular meeting of December 12, 1969 as submitted 



I^B 



"olTovrin- api.roval bv the Director and in accordanoe ui th the _ authority 
dele.-ptPd to hiinV the Trustees, exiiendltures for sei^ces and supplies were 
authorised to be ch.nrsed as follows for the nonth of December ]9^^^<y^ 
that expr-nditures from City Appropriation have the approval oi the Git/ .-.u itor. 



DECSiBSR 



I 



I 



To Pit: ' ' • 'r,ro pr iations 

?f^rsnna.l bervicos 
Contractual Services 
Suppliev'^ end Materials 
Eqiiiprient 



TOTAL 



$U83,^75.09 - 
22,5^56.26 
U, 96"^ .26 
112.00 

$511,215.61 



-;;- $1-0,666.22 retroactive pay 
To Trust ?un6s 

Personal Snrvices 

Contractual Services 

Current Charges and Obli rations 



TOTAL 



v6h5.^6 
16.56 
15*00 

0677.12 



CO 

O 



To S'^'^ci'^1 ^nnronriations 

Eastern Regional Library Procrain 

Books 

Supplies ?Jid Haterials 



;;15,177.07 
7,19i'..6l 



I 



I 



Fo-^lo-iin^ anprov.-l ta- the rjir^ctor and in accordance vatii the authority 
d^lecvated to h.>. V the Trustees, pigment of bills iras authorized to ^7 f ^.;^; 
as fallows for the nonth of -'ecenbnr, 1969, provided that pn^aacnt ox bills 3.ron 
City ^Impropriations h^ve the -.pprov-^l of t-ie City j-uditor: 



DECETIRER 



ronriations 



Persona) 5'ervices 
Contractual Services 
Supplies and 'Materials 
Current Char<;es and Obligations 
Enui'O'nent 



r-^HT' AT 



v);y3,575.09 

3Sl''^.63 

2^,321.76 

6,5o5.BB 

3.3^'7.5.^ 

'I'C^^o^OOQ.oT! 



-Vc $l;0,6o6.22 r^t-^'^'^+ive ony 



I 



I 



127 



1!c Trust Funds 

Personal Services 
Contractual Ser^rices 
Su:>plies and Katerirls 

Cu'^rent Ch'^rf^es nnd Oblirations 

TOTAI. 
Tr, Snocial A-npronriations 

Eastern Rp^io^^l P^.blic Library System 

Books 

Supplies and ] aterials 



:i^6i'5.56 
16.56 
15.00 
15.00 

^677.32 



$8,^32.00 
15,177.07 



The -^ollow-ji ■ -^f^-'Ort on Pers^nrv?"' ^:as '-'r^}n for tlie nonth of December, 



P'-^rsonnel Activity 



Full-tirie erTilnyees: 

- - - ■ ■ 1 111 *' - — 



Professional and 
Pre-Professional 

Lib-'^ar'" A ssi st ant s 



Deceriber 1 
222 
236 



Emnloyed Tem r rated 



Clerical and 1 Mechanic aJ. 91 

Pcrt-tirie erq-yloyees 

exDre:::r^d in F.T.S. 13. ^ 

Ai.vera!: e Honthl;^ Tur nover 
Rate of A.ccession - b.23^ 
Rate of Separation - l*Ul% 
A:;';-:ointnonts to Offic^-r Rank 



5 



33 
8 

.6 



J.anuary 1 



000 



36 


Hi 

1.2 

i:2;2 



233 

99 
13.g 






VJilliam R. Lems, Coord:^ nator for i\fro-/jiierican Prorraris and Branch 
Librarian, lit Pleasant-ilev^oriai. Brandt Libraries, Decenber 22, 1969 

Retir ements 

Helen Rosenberg Professional LibrcO-y Assistant, Bookmobiles, 
December 9, 1909 

Personnel .J^enditures - J.anuary 1 - D^cernb er _31y_1969^ ^^^.^^^^^ ^^^ 

Ren nested '^Hid<i:et Actual Defic it (-)_ 



Full-tjjre 
Part-tine 
Overtime 



.'*:3, 875,000 

180,000 

65,r €0 
f;U, 120,000 



•?3, 815,032 

167,723 

B3,5ii2 

r:ii7oBb,297 



+ •;59,96b 
7,723 



16,51^2 



v33,703 



128 



129 



Action t,n;.en by the Gonmttee on vn.naiioe since the last ...eetin^ of the 
Boarc3 vrac -T--rovcd as follows; 

Or. ?1 Dccerber ip6p 

"To~Adont sal,-SL^c2le£.l2L«'^i'i:2L^^2iH5L^-#^ 
fg arl es' P-3 ' nH 5^ gu.,2£22l i^ Sept°-^bor , ,,_ 12^ 

VO^ED- that the action taken by the Cormttee on F:.,nance 
on December 31, 1?69 be confirroed as follows: 



1 

I 



I 



The Chairman of the ConiTiittee on Build inc^s reported that there had 
been no neetin- of the Gonnittee since the last meetinc: of the :3oar(i. 

The director rp^ort^ed that there \io.s being presented for consideration 
of the Board the annual' leases proposed for the three branch library quarters 
now housed jn rented quarters, pointin- out that there was an increased rental 
be-'nr- asked, that the proposed increases had been studied, and that it uas 
bein^ recoFJiended that the leases be authorised at the new rates. 

On r.otior duly made and seconded, it was 



VOTE!): 



that there bp, and v^^reby : s, adopted by the Trustees of the 
Pub^o 'Jbr^. ^f the '^ity of Boston changes in the salary 
scale for the' Pi'of ession^al Library Service for ilrades P-3 
^fp-Ceffective September 3, X969, as set forth ..elow: 



VOTED: 



Pay 
Grade 



I II 



III 



IV 



V 



VI 



VTl 



Ani'ivial 
Incre- 
rent 



I 



p T 'oP l>oo 'S9 71'0 '-10,080 ;;ao,li20 tAO,7oo .,ai,10(^ •^i'^!'" •■3^'?* 
It llolS :ao;690 Oll/'bO r.li:[,70 m,b6o .12,2SO .12,6Uo : 390. 

in accordance ^dth tie -snal practice ir, the matter of sit'.^nc paj-rolls, on 
motion duly made and seconded, it was 

VOTED- that subject to the approv.-^l of the Mayor in accord •^nceidth 
^"^- , le p;o^dsions of Section. 22 of Cha,.-uer 3 of the H'^vised 

Ordinanrer of 19^1 PMDi'. J. HclUff, Director, or upon tas 
°?^e"Sion .T^hn J. Connolly, Associate Director, or .Mx.abeth .. 
-rockunier, '.s.ist.-^t to the Director, and becretary ox the 
Trustees, or l^vin T. ^t.^patr^cV, Supervisor Busxne.r 'P^^:^^°"=' 
be and herebv is authorized to si.-n tne najTolls ox .he Libr<.ry 
?n repr-ront-ation of the Trustees for a period not to oxceed 
four i;eeks fron Februar;'- ^' 1970. 

-he T..rector stated that the nair.e of Louis A. Sosso, Jr. f'^ ^^^J^^^ ^}}^^ 

tration of the personnel procedures duri..-; the calendar year i970. 
o;-. ".otion duly made and seconded, it vrs 

VfYTFn- that Piiliu J. McKiff, Director, or, upon liis delerjatiun, John J. 

^"^ Gonnoll^rA^sooiate Director, or 'aizabeth . rockunxer, . ssxstant 

to the T, brar- Director, and Secretary of the Trustees, or ^or^ r ■. 
Sa^so Jr, -ssistant to the l.ibrai-y Director, be and hereby xc 
au^hori.ed to act on behalf of the Trustees in the adronistratxon 
of the oersonnel procedures established by them for tne appoxnt- 
nent of* aM officers and ennV-yees of the Library- up to but not 
inoiud^n;- the level ii^ediately below Uiat of the Dxrector, v.nA 
to 'fix the renuneration for all such officers ajid ^"Ployees sub- 
••,ect to the salary aaid WDje scales as currently estaolxshed by 
^ote of the Trustees, sai.d ap,.ointnents and changes xn remunera- 
tion to be reported to the Trustees at their next neetxn,- for 
confirmation. 



CO 

o 



and 
VOTED: 



I 



and 



VOTED: 



I 



and 
VOTED: 



and 



VOTED: 



and 



I 



that the Board of Trustees in charce of the liorar:- Depart- 
ment of the City of Boston, acting in the name of and for the 
C^'t^' of Boston,' do hereby accept sn instrument of lease by 
and' between HBPJ.K ED RE/J/i'Y TRUST and the ClTY OF BOSTON of 
the premises, second floor, situated at 161 Harvard Avenue, 
aistnn, Massachusetts, subject to the rental, terms, agree- 
ments, conditions, and covenants set forth in said instrument 
of lease; 

that Philip J. Mclliff, Director, and Librarian, of the i ublic 
Library of the City of Boston, be and hereby is authorised 
and directed in the name and behalf of the Board of Trustees 
in char-e of the Library Department of the City of Boston 
to execute said instnjment of lease in quadruplicate. 

tbat the Board of Trustees in charge of the Liurary Depart- 
ment of the Cj.ty of Boston, actin- in the najne of and for the 
G-^"ty of Boston," do hereby accept an instrument of lease by 
a^d' between IIELSOII STREET' liSAL^TY TRUST and the CITY OF BOSTON 
of fne preirises situated at 275 VJashin-ton Street, Dorchester, 
Massachusetts, subject to the rental, terms, a^reem.ents, 
conditions, and covenants set forth in said instrument of lease; 

that i^hilip J. HcMiff, Director, and Liorarian, of the Public 
Librar^r of the City of Boriton, be and hereby is authori7.ed 
and directed in the name and behalf of the Board of Trustees 
in char e of the Library- Uepartnient of the ::ity of Boston 
to execute said instrument of lease in quadruplicate. 

that the Board of Trustees in charge of the Liurary Depart- 
ment of the Gity of Boston, actin- in the nam.e of and for the 
Gitv of Boston, do hereby accept an instrument of lease by 
and" between UOODSJDE RF,ALTY GORPORi\TIOII and the CITY OF BOSTON 
of the premises, street floor and cellar space, situated at 
lu '^arnes Avenue, East Boston, ::assacx.useuos, subject to the 
rental, terms, a-reements, conditions, ajid covenants set forth 
in said instrument of lease; 

that Philip J. HcNirf, Director, and Librar3.an^ of the Public 



Liorary of 



the 



City Ox 



Boston, be and hereby is authorized 



and directed in the name and benalf of the Board of Trustees 
in charre of the Library Departjaent of the City of Boston 
to execute said instrument of lease in qua^lruplicate. 



IBO 



111 



Tbe T^i^c-tor stated that a renewnl of the lease of book stora.-e area, J.n 
the Hew ^ aaid Donosit Library should be entered into, that the ^-<5 J^f ^^^^^ 
the Libr^- .^uld be at r^ a^ual i^ntaa. of ^91),5 Per annu.., and tnat tna. space 
would be needed until the Addition is conploted an 19(2. 

On notion duly nade and seconded, it was 

VOTED: that there be entered into m.h the .lew fCla^^d Deposit Lil^ary, 
13<^ Western Avenue, Allsto^i, an asreenent ior tne rental durxnr 
the period April 1 1970 ttooush t^arch 31, 1971 of storage s|.ace 
thnrein for books and other Inorar;.' mterials belonrine to the 
Boston Public Librar^, in accordance vriti. the '^f ^^ ^°f. f °^'^i/!„ , 
space formally adopted by the uovernrbv ooard oi said Hew .ngland 

Deposit Libraxy. 



I 



The Director reported that the tir-.etable for the Central Li. rar; 



IJPA 



^Q2j\r. 



ve.. .elC^ur rpoS or th; ;xl.r;;s proceeding, .^th emcient^location 
of operations so that one section is not held up unt-il another is conploted. 

lie tlien reported on the status of the branch buildin;; pror^r?jn: 



Brigiiton: 



i\ lot of furniture has not arrived. The curtnins uere ^ 
so unsatisfactory that their removal is beJ.n- renuestea. 



CharlestoTjn: This is not to be opened until ever:^^h:nc is complete. 
F3.elds Corner: Some fumitur-^ still lacking. 



Grove Hall: 

South "^"nd: 
Dudley: 



Lower Mills: 



This is riovinc ahpad irell. ^.Hien this is co^^ploted the 
llcnorial Branch idll be closed. 

This ±^ ^^ovin:;; slowly. 

^t -^s undorstoou that the black croups have -one back 
to their ori^iinal proDOsal, includin^^ the boutique, etc 
\Jn pre trrln- to f^t P.F.:-). to a^ree that the hrorcjy 
should have a representative at their neetj n.:s lath 
black -roups, and enurlly tliat P.F.O. should have a 
representative present at Library- meetings mth tnese 
^I'oups. 

There is nothing to report. 



I 



^he 1-y^ectoT rnnorted that the conference ^n.th the City fiscal officers 
had been^held on Januar:^ b and that it had been a satisfacto^^ ncetin-. 

The D-* rector reported that there hc.d been held a series of rieetinp on 
ooll-ciive^b.-D-pdnin- vrltii the Professional Staff Association, that tney have 
reached Ihe^int whSre the parties are close to a^reei.ent on t^ie lancuap of 
the contract! He cited several of the proposals oeinr riade by the Association, 
includ:n^- binonthly neetin -s of ^n Association Gor^.dotee x-ath representatives 
of the Lrorary ndriini stration for consultation on matters noted in aaendao 
prepared by both jproups. 



I 



I 



I 



I 



It is recoimended that the Assistant to the Director (for personnel 
and labor relations), the Personnel Officer, and the Division Heads for 
^eral Library Service, Research Library Services and Resources and Pro- 
cesS r^prS^nt the Libraiy in these discussions. He stated that^^^ 
Association was more a union than a staff association, that its membership 
was^t^n the older group who are interested in the preservation of things 
Is tS^e, th^t their presentation had been in terms of one group and meant 
tL freeing for the length of the contract of the annual increment for all 
th^se in thi P-l, P-2, and Pre-Professional Groins. He stated that the Staff 
Iss^ia^ion was interested in the reduction in the number of steps m Wie 
sSS^ scSe Som 7 to 6, that it also was pressing for continuation of longev- 
i^ Sco^tionrand that it had asked for a 1^% salary increase as of January 1, 
Sf poS^KHhat increases to professional librarians in the Library have 
L^^d to 305^ over the past four years and that the Library is now in a 
^^titive position with all the libraries in the -°^^^^- «?/^^^^ J^^^ 
the salary scale now under discussion might result in a 6^ or 7^ increase 
and that it was hoped that the contract could run to June 3, l^r^. 

The Director brought to the attention of the Board the number of 
letters he was receiving e:q)ressing appreciation for services ^^^^^^^^f^^^ ^ 
the Library, commenting on a number of tiiose that had come to his attention. 
It waS a^ed that the Director should from time to tiiue send to members of 
the Board excerpts from such letters, 

Dissolved: 5:0^ p.m. 




/Swrp^U^vu^t^xj^ 



Secretaiy 



lanutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, February 13, 1970 



A meeting of the Trustees as an Administrative Agency of the City of 
Boston was held in the Trustees Room on Friday, February 13, 1970 at 3i>S ?•». 

Present: Messrs Ganham, Murray and O'Connell (pro^qr). 

The President, Mr Ganham, in the chair. 

The minutes of the regular meeting of January 9, 1970 as submitted were 
approved* 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and s^plies were 
authorized to be charged as foUows for the months of December 1969 Supplemen- 
tary List and January 1970, provided that expenditures from City Aj^propriation 
have the approval of the Gity Auditor: 

DECEMBER 1969 SUPPLEMENTARI 



To Gity impropriations 

Contractual Services 
Supplies and Materials 
Books 



TOTAL 



$ 679.29 

ll;.71 
3a8l.80 

$3,875.80 



1 

1' ii'w 


JANUARY 1970 
To City Appropriations 






Personal Services 
Contractual Services 
Supplies and Materials 
Current Charges and Obligations 
Equipment 


$316,166.57 
U, 972. 01^ 

U.,7h0.2h 
89U.OO 

I4O2.99 




TOTAL 


$33i;,175.8U 




To Trust Funds 






Personal Services 
Contractual Services 
Supplies and Materials 


$ 1;86.38 
630.U 
li;5.00 




TOTAL 


$ l,26l.it9 



133 



I 



I 



CO 



made: 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 



$U2, 775.37 
6,753.03 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the months of December I969 Supplementary and January 1970, pro- 
vided that payment of bills from City Appropriations have the approval of the 
City Auditor: 

DECEMBER I969 SUPPLEMENTARY 



I 



I 



To City Appropriations 






Contractual Services 
Supplies and Materials 
Books 




$ 16,601.1^7 

113.30 

3.181.80 




TOTAL 


$ 19,896.57 




JANUi\RY 1970 




To City Appropriations 






Personal Services 
Contractual Services 
Supplies and Materials 
Books 


gations 


$316,166.57 

l,8l43.U7 

79U.Oii 


Current Charges and Obli 
Equipment 


61,795.70 
208.39 




TOTAL 


$380,808.17 



I 



To Trust Funds 

Personal Services 
Contractual Services 
SvQjplies and Materials 



$ U86.38 
630.11 
lli5.00 

TOTAL $ l,26l.ii9 



To Special Appropriations 

Eastern Regional Public Library ^stem 

Books 

Supplies and Materials 



$U2,775.37 
1,289.99 



For the month of January 1970 the following report on Personnel was 



Personnel Activity 

Full-time eirployees ; 

Professional and 
Pre-Professional 

Library Assistants 



January 1 
222 
233 



En^loyed 

3 
28 



Terminated 

5 

20 



2 

27 
.6 



February 1 
220 

2UI 
102 



lli.2 



Clerical and Mechanical 99 

Part-time employees 

expressed in F.T.E. 13.2 1.6 

wr:2 TiTS 

Average Monthly Tumovei* 
Rate of Accession - 6.57^ 
Rate of Separation - U.82^ 
Appointments to Officer Rank 

Louis A. Sasso, Assistant to the Director, Personnel Office, January 7, 

1970 
Catherine M. MacDonald, Library Personnel Officer (PI4), Personnel Office, 

Januaiy Ih, 1970 
Retira:nents 

Charlotte R. Cooper, Professional Library Assistant, Allston Branch Li- 
brary, January 31> 1970 

Personnel Expenditures - January 1 - February 2^ 1970 

Requested Budget Actual DeSclt C-j 

Full-time $385,920 $378,Ui8 + $ 7U72 

Part-time 11^,857 lU,88U - 27 

Overtime 6,l5U 6,958 - 80U 



$1406,931 



$U00,290 



+ $ 66U1 



1^4 



1,S5 



In accordance vdth the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance with 
the provisions of Section 22 of Chapter 3 of the Revised Or- 
dinances of 1961 Philip J. McNiff, Director, or upon his dele- 
gation John J. Connolly, Associate Director, or Elizabeth B. 
Brockunier, Assistant to the Director, and Secretary of the 
Trustees, or Kevin T. Fitzpatrick, Supervisor, Business Operations, 
be and hereby is authorized to sign the payrolls of the Library 
in representation of the Trustees for a period not to exceed 
four weeks from March 2, 1970. 

Circular Letter No, 1, 1970 from the Mayor's Office was read and ordered 
placed on file. 

The Director stated that no meetings of the Committee on Buildings had been 
held since the last meeting of the Board. 

The director reported that the Library had been notified that the hearing 
on the budget would take place on March 3 at 2 p.m. 

The Director reported that action to award contracts for siypplying services 
and supplies on an annual basis should be taken at the present meeting. He recom- 
mended that award be made without public advertising for (1) furnishing of inspec- 
tion service for the watchman-recording and fire alarm system, (2) for rental of 
certain data processing equipment^ (3) for purchase of IBM cards, and (U) for pur- 
chase of books and certain other library materials from those dealers of whom the 
Library purchases more than $2,000. annually. 

On motion duly made and seconded, it was 

VOTED: that there be entered into without public advertising with the 
American District Telegraph Company, 100 Charles River Plaza, 
Boston, Massachusetts, a service agreement for the period April 1, 
1970 through March 31, 1971 for furnishing of inspection service 
for the combination watchman-recording and fire alarm system in 
the Central Library building, the total fee thus charged to be 
subject to the terms, agreements, and conditions set forth in 
said agreement. 

VOTED: that there be entered into without public advertising with the 

International Business Machines Corporation, 1730 Cambridge Street, 
Cambridge, Massachusetts, the contract for the rental of certain 
data processing equipment during the period April 1, 1970 through 
March 31, 1971, the total rental thus charged to be subject to the 
terms, agreemmie, and conditions set fortii in said contract, 

VOTED: that there be entered into without public advertising with Inter- 
national Business Machines Corporation, ^20 Boylston Street, Boston, 
Massachusetts, the contract for the purchase of certain supplies 
to be used in connection with rented IBM data processing equip- 
ment during the period April 1, 1970 through March 31, 1971, the 
total cost for such supplies to be subject to the terms, agree- 
m.ents, and conditions set forth in said contract. 
and 



and 



and 



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VOTED: that without public advertising contracts be entered 

into for purchase of books and other library materials 
for the period of April 1, 1970 through March 31, 1971 
with the following contractors, subject to the terms, 
agreements, and conditions set forth in said contracts; 

J. W. Edwards Bros. 
Ann Arbor, Michigan 5 

Book Clearing House, Inc. 

Brown & Connolly, Inc. 

Campbell & Hall, Inc. 

J. S. Canner k Co. 

Encyclopaedia Britannica Educational Corporation 

Carl Fischer, Inc. 

G. K. Hall Sc Co. 

R. L. Polk k Co. 

Standard Sc Poor's Corp. 

AH of Boston, Massachusetts j 

The Combined Book Exhibit, Inc. 
Briar cliff Manor, New York; 

Nathaniel Dame (Sc Co. 
Minute Man Radio Co. 
Both of Cambridge, Massachusetts; 

Commerce Clearing House 
Mansell Information/Pub. Ltd. 
Both of Chicago, Illinois; 

H. R. Huntting Compajny, Inc. 
Chicopee Falls, Massachusetts; 

Gale Research Co. 
Detroit, Michigan; 

Columbia University Press 
Irvington-on-Hudson, New lork; 

R. R. Bowker Co. 

Collier-MacMillan Library Service 

Doubleday fie Co., Inc. 

McGraw-Hill Book Corpany, a division of McGraw-Hill, Inc. 

Oxford Universities Press 

The Package Library of Foreign Children's Books, Inc. 

I. Perlstein 

G. P. Putnam's Sons 

Frederick A. Praeger, Inc. 

Prentice-Hall, Inc. 

Readex Microprint Corp« 

Stechert-Hafner, Inc. 

Franklin Watts, Inc. 

John Wiley and Sons, Inc. 

H. W. Wilson Co. 

AH of New York, New York; 



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1ST 



Greenwood Press, Inc» 

Negro Universities Press 

Both of Westport, Connecticut; 

and 

DeWolfe <2c Fiske Co. 
Wobum, Massachusetts 

The Director stated that one bid only had been submitted in the public bidding 
for both preparation and supplying of various catalog cards and for supplying micro- 
film copy paper and recommended award to the aforesaid bidders. 

On motion duly made and seconded, it was 

VOTED: that there be entered into with General Microfilm Company, 
100 Inman Street, Cambridge, Massachusetts, the sole bidder 
in the public bidding, a service contract for the preparation 
and supplying of various catalog cards for the period April 1, 
1970 through March 31, 1971, the total fee thus charged to be 
subject to the terms, agreements, and conditions set forth in 
said contract* 
and 

VOTED: that there be awarded to Graphic Microfilm of New England, Incor- 
porated, 1^60 Trapelo Road, Waltham, Massachusetts, the sole 
bidder in the public bidding, the contract for microfilm copy 
paper as specified in the specifications in an amount not to 
exceed four thousand seven hundred sixty-eight dollars ($U,766,00)« 

The Director reported on the problem in respect to the bids submitted this 
year in response to public advertisement for operation of the four bookmobiles and 
for the transportation of Library materials for the period April 1, 1970 through 
March 31, 1971. He stated that one bid only had been submitted for each, and that 
the figures in the two bids incorporate an increase of ^.$0 in the hourly rate for 
drivers and a sizeable increase in the hourly rate for maintenance personnel,, wtiich 
rates take into account the new rates being proposed by the Teamsters Union. He 
stated that the other firm interested in the two contracts had not subnitted a formal 
bid, but had written a letter to indicate that it could not submit a valid bid until 
Union negotiations had taken place. 

The Director stated that the proposed total cost for the two contracts was 
conpletely out of line with budget provision, that the sole bidder had also written 
a letter in which he set forth certain concessions he might be willing to make to 
meet the situation, and therefore that he, the Director, would like authorization 
from the Board to pursue the matter, perhaps even for the Library to hire its own 
personnel to operate the vehicles, that the Library already owns its bookmobiles, 
and that exploration would be made of the possibility of leasing panel trucks. 

The Director was authorized to negotiate and to exi)lore other possibilities 
for operation of the vehicles transporting Library materials. 

The Director reported on the current State legislation affecting the Li- 
brary, stating that both bills are in the Ways and Means Gomiiittee and that the 
support of the Trustees at the recent Committee hearing had been helpftd. He stated 
that it is understood that there is to be a favorable report on the legislation, 
that the Committee had suggested that the amount required in the bill submitted by 
the Massachusetts Library Association be reduced, that the Legislative Committee of 



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the Association had undertaken to do this and after consultation had submitted 
a figure of approximately $1,800,000. increase in funding the first year in place 
of the i|i3,000,000. which the bill as filed called for. 

The Director stated that the situation in respect to Federal aid was 
far less favorable, that the President had vetoed the bill carrying provisions 
for library support and that the House is now in procress of making adjustments 
in the bill that had been vetoed, that a large slice had been taken from library 
funds, but that it is not known where tiiis reduction has been made. He stated 
that a fuller report was expected to be obtained early in the week. He reported 
that the President had removed all Federal construction monies for libraries 
that had been included in the legislation. 

The Director stated that $U^0,000. in Federal funds was to be received 
by the State, that $130,000. of this was for the State Bureau operations, leaving 
just over $300,000. for regional operations. He stated that it had been agreed 
that the VJestem and Central Regions should receive at least $100,000. each, that 
in the long run the allocation of the funds to those Regions will oe better for 
the position of the Boston Public Library. He reported that in building money 
the Library has in hand $60^,000 in Federal funds and that it will not be re- 
ceiving as much in Federal book funds this year from the State, but that m the 
long run this would help the Library in developing a leadership and responsibility 
in the State. 

The Director reported that he and the Associate Director had conferred 
with Mr Alan Keating of the Public Facilities Department relative to the unsatis- 
f^actory situation in respect to the time schedules on furnishings for the new 
branch libraries, that he had a list of all those items lacking, and that the 
discussion disclosed that PFD was pursuing a policy of ordering each item separate- 
ly rather than purchasing groups of furniture from one dealer. 

He -eported that Charlestown will be ready to open around the middle of 
March and that arrangements will be made for a fomal opening after the return 
to the city of Messrs Pai^er and Rabb. 

He stated that a contract for supplying the furniture for Grove Hall is 
being pressed on the basis of a single contract to cover it and that the Assistant 
Director for General Library Services is pusliing this. 

He reported that for the South End the situation is the same, and x^hat the 
Library is pressing on furniture specifications, which were sent to PFD months agp, 
but which have been mislaid. 

He stated that PFD believes that the legal problems for the Lower Mills 
Branch Library are in process of being cleared. 

He reported that in ihe ionferencd with Mr Robert T. Kenney, Director 
of PFD a member of the PFD staiT had been introduced as the individual working 
on the' Dudley Branch Library and that Mr Kenney had stated that it would be help- 
ful if one of the Library staff could be present at the conferenceb which are held 
on this building. 

The Director reported that new funds for the Library Department were 
not being requested in this year»s capital budget, but that the following year 
there would be a request for funds for renovation of the Central Library. He 
reported that for 1969 the PFD had included in the Capital Budget an item of 
$2,^00,000 for the Library for which there has not been sui)plied any specific 
explanation of its intended use. 



1B8 



He stated that a presentation had been made to 14r Kenney concerning the 
possible availability of funds that might remain from some projects for use for 
the Library Addition, but that he had reported to the Associate Director that 
none were available. 

The Director reported that he had drawn up a schedule on availability of 
funds for construction of the Addition and the anticipated construction costs. 
He stated that the construction costs are being reduced to the agreed upon fxgure 
of $21.^00,000, that there has been fim assurance by Vappi k Corpany that this 
will b^ achieved, and that reductions on further items are under study. He reported 
that $1,300,000 had been allocated for furniture and equipment, that at the last 
meeting\dth Philip Johnson he had said that he was going to waive all fees on 
furniture, but that as yet there is not a firm figure on its costs. 



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He presented the following schedule for consideration: 



Available Funds 

City Funds 

Trust Funds (Feb. 9, 1970) 

Benton Building Fund $1,8U7,721 
Deferrari Fund 1,0^32,000 

Friedman Building Fund U87,998 

Centennial Fund 102,689 

Friedman Fund 273,000 

Green Memorial Fund 60,009 

Anticipated Income U00,000 

Federal Funds 

In Hand 60^,000 

Anticipated 395,000 



$18,000,000 



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Construction Cost of Addition 
Construction Contract 
Deductions 

Change Orders l-Hi 

(Approved) 
Change Order 

(At Law Dept.) 
Change Orders in 
Process 
Change in Base- 
ment Shops 
Steam Allowance 



Deductions in works 
Balance 

Architects & Consultants 
Contract il'ees ' 
■w-Special Golder Gass 
Contract 



U,223,U17 



1,000,000 $23,223,U17 



$23,888,000 



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$1,82U,320 
283,000 

50,000 
33,000 



2,190,320 
$21,697,^tJO 

197,680 



$21,500,000 

l,72/,Ui7 



$1,887,500 

101, Uoo 



Payments through 6 February 1970 
Restoration of Granite 



1,988,900 
1,508,U22 



^iRequired by Building Commissioner after contract was signed 



U80,U78 

1,2142,939 
73U,0Q0 
508,939 



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139 

The Director stated that instead of trying to obtain the balance needed 
he would suggest a meeting «ith Mr Kdward Sullivan, and Mr Kenney of PFD. 

It vas agreed that the President, the Chairman of the Coranittee on 
BuildinES togetter with the Director and Associate Director should ask for 
^aSoStm^t «ii^ Mr SulUvan and Mr Kenney to report on ^.»^!*°'^|"° f ..^ 
Se KSr granite, and the possibmty of requesUng money in the 1971 capital 
o^lay St^or furnishings and equipment. The Secretary was requested to 
make the necessary appointment. 

On motion duly made and seconded, it was 

VOTKD: that there be restored the interior granite for wall 
facings, column facings, copings, soffits, pavi^aad 
other^anite deleted under Alternate No. 2 of SBCTIOM IF - 
ALTElfflATES as it appears in Addendum Ho. 3, page 2 of 
ADDENDA 1 through 7 of the contract for the construction 
of an addition to the Boston Public Library, dated May 31, 
1969, between the City of Boston and the Trustees of the 
Public Library of the City of Boston and Vappi & Conpany, Inc^- 

The Director said that an effort should also be made to have the City 
nav the fees of the Golder Gass Associates for their services in controlling 
f oLdatioS wSich had not been within the terms of the original contract, but 
had been added by stipulation of the Building Ccnimissioner. 

The Director reviewed Mie availability of Deferrari funds, stating tiiat 
thare was $932,000. in the John Deferrari Indenture of Trust Dated December 13, . 
igSwS^ht^ Library holds, that the National Shawmut Bank as Trustee for the 
jS ^errS? Sidenture of ll-ust Dated Jul^r 1, 19U7.has ^"r^-'^^jf^^K^^ 
a^e $1 000,000., plus $52,000. in income, for turning over to the library for 
bSl^ng pSose;, but t^at unfortunately, there had been a drop in market value 
orth^lu^at the Bank is to continue to hold. He proposed that there be «- 
nlored with the National Shawmut Bank the possibility of ooining with the latter 
fiSlhrS^fer^ari 19U8 Indenture of Trust widch ^^l^^^^J^^^^^'T^^'^^ 
a short period the fund remaining with the Bank might again reach the *2,000,000. 
point at which its income would become available for use by the Library. 

The Director reported that he had conferred with Philip Johnson Md 
Joseoh Coletti on the plans for a bronze bust of John Deferrari rfach is to be 
Dl^d wimn the Addition aai that Mr Coletti had agreed to execute such a bust 
fo^ffS of $15,000. He stated that the commission should be fomaUor authorized. 

On motion duly made and seconded, it was 

that the Trustees of the PubUc Library of the City of Boston 
enter into a contract with Joseph A. Coletti, 30 Ipsidch Street, 
Boston, Massachusetts, for the execution of a bronze bust of 
the late John Deferrari, with marble pedestal and an inscription 
to read as follows: Make good use of your time, keep learning 
and play fair., the fee for said woric to be in the sum of 
fifteen thousand dollars ($15,000.) and to be paid from the 
John Deferrari Fund; 

that the Collector -Treasurer be and hereby is authorized to 
withdraw from unit holdings of the John Deferrari Fund in the 
General Investment Account units in monetary value not to exceed 
fifteen thousand dollars ($15,000.), upon presentation of t,he 
Director oi authorization to make payment to Joseph A. Coletti, 
30 Ipswich Street, Boston, Massachusetts, for execution of said 
bust. 

See llr Rabb's objection - pa^^e 162 parat;raph 3 - tiiis voluiae. 



VOTED! 



and 

VOTED; 



140 



The Director presented to the Board a communication from Architects De- 
sign Group recomending that the salaiy of the Resident Engineer, John ^oherty, 
S^creSed from $300. per week to $350. per week, stating that his Performance 
hL^en outstanding and has made possible considerable savings, and that this 
recommendation has the full support of Philip Johnson. 

On motion duly made and seconded, it was 

VOTED: that the salary of John Doherty, Resident Engineer, for the 
Boston Public Library Addition, be increased from $300. per 
week to $350. per week, effective as of the first payroll m 
the month of February 1970. 

The Director brought to the attention of the Board the condition of the rug 
on the floor of the Trustees Room, stating that it was so completely worn that it 
was beyond repair, and requested authority to have it removed. 

The Board authorized the Director to remove the rug from the Trustees Room. 



Dissolved at 5:10 p.m. 



/y Secretary 



Minutes of Ileetjng 
Adrdnistrative Arency 



In Board of Trustees 
Friday, March 13, 1970 



A meeting of the Trustees as an Adinirdstrative Agency of the City of Boston 
was held at the Service Building, ^m Bunker Hill Street, Char3estoi^i, on Fridaj^, 
March 13, 1970 at 3:01 p.m. 

PreL^ent: Messrs Canham, Murray, O'Connell, Parker, and Rabb. 
The President, Mr Oanham, in the chair. 

The minutes of the regular meeting of February 13, 1970 as submitted vrere 
approved. 

FolloKing apnroval by the Director and in accordance mth the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
aut})ori zed to be charged as follows for the month of February 1970, provided that 
esq^enditures from City Appropriation have the approval of the City Auditor: 



FEBRUARY 



To City Appropriations 



Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



$337,1421.81^ 

13,33li.^l4 

10,792.07 

126,619.2b 

327»3-l! 

$U86,698.a7 



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To Trust Funds 

Personal Services 
Contractual Services 



TOTAL 



$i47U.97 
3U6.21 

$821.16 



To Special Appropriations 



Eastern Regional Public Library System 

Books 

Supplies and Materials 



$19,736.U 
$2,507.36 



vollowinr approval by the Director and in accordance >/ith the authority 
delep-ated to liim by the Trustees, payment of bills was authorized to be charged 
as follows for the month of Februarjr 1970, provided that payment of bills from 
City Appropriations have the approval of the City Auditor: 



FEBRUARY 

To Cit^^ Appropriations 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obliijations 

Equipment 



TOTAL 



To Trust F unds 

Personal Services 
Contractual Services 



TOTAL 



To Special Appropriations 
Unliquidated Reserve 

Construction of Buildings and Original 
Equipment and Furnishings Thereof 

Eastern Regional Public Library System 

Books 

Supplies and Materia3.s 



$337,U2U.8i; 
57,580.72 

8,506.73 

126,819.28 

ll,07b.>6 

I8I1.20 
$5141,792.13 



$a7h.97 
3I46.2I 

$821.18 



$8,251.72 
$l,H?6.8l4 



$19,736.1;! 
$lli,lIi6.U2 



For the month of February 1970 the fo3 lowing report on Personnel was 
made by the Director: 



142 



143 



Personnel Activity 
Full-time einployeest 



Professional and 
Pre-Professional 



Library Assistants 
Clerical and Mechanical 

Part-time employees 
Expressed in F.T.E. 



February 1 
220 

2U1 
102 



lli.2 

Frr.2 



Employed 

h 
8 

2 
% 

1.6 



Terminated March 1 



2 

15 
k 

21 

.6 
213 



222 
23U 
100 

15-2 

F?i:2 



Average Monthly Turnover 

Rate of Accession - 2,71/^ 

Rate of Separation - 3.76^ 
Appointments to Officer Rank 

Ollip J. Partridge, Adults Librarian (P3), General Library, November 26, 1969 
cSheri^eT ^arreil. Principal Accountant (Gil), Accom.txn, Deparl^^ent, 

PaSa"7vI^ca!^Bookmobile Librarian (PU), Bookmobiles, January 7, 1970 
Joseph Sarro, Supervisor of Custodians (>ai). Buildings Department, 
February 11, 1970 



A ppointments to Permanent Staff 



Marv Settana, Senior Account Clerk, Accounting Department, February 27, 1970 
J^eph M:^ately, Clerk, Receiving, Shipping, Stock and Supi-laes Section, 
March 2, 1970 



Personnel E?cpenditures - January 1 - Mar ch 3» 1970 

Recuested Budget ^ctual 

$707,970 $692,1.97 

29,71U 29,768 



Full-time 
Part-time 
Overtime 



12 , 307 
$7U9,till 



V 



737,3i3a 



Surplus (+) 
Defici t (-) 

+ $15,293 

2,812 
+ ii>12,i427 



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In accordance with the usual practice in the matter of signing payrolls, on 
motion duly made and seconded, it was 

VOTED: that subject to the approval of the Ma^^or in accordance witn the 
provisions of Section 22 of Chapter 3 of the Revised 0rd3.nances 
of 1961 PhilJp J. McNiff, Director, or upon liis delegation John J. 
Connolly, Associate Director, or Elizabeth B. Brockunier, Assistant 
to the Director, and Secretary of the Trustees, or Kevin 1. Fitz- 
Patrick, Supervisor, Business Operations, be and hereby is authorized 
to sign the payrolls of the Liorary in representation of the Trustees 
for a period not to exceed four weeks from March 30, 1970. 



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The Director stated that no meetings of the Committee on Buildings had 
been held since the last meeting of the Board, 

The President reported on the budget hearing held on March 3 at 2 p.m. 
before the Appropriations and Finance Committee of the City Council, stating 
that the meeting had been friendly and a satisfactory one. 

Mr Rabb inquired as to the reduction in the budget made by the Mayor's 
fiscal officers and was informed that the estimates as submitted by the Library'- 
had included provision for increases in salary for the Profesrdonal staff, but 
that inasmuch as the formal contract coverinj^ this group had not as yet been 
signed, the figure had been reduced pending the ratification of a contract. 

The Director also reported that a further grant for special bookmobile 
service in the Roxbury-North Dorchester area had not been received from the 
Permanent Charity Fund and that some adjustments would have to be made. 

The Director reported on bids received in response to public advertising 
for which he was recomraending Lhe award of contract to the lowest responsible 
and eligD-ble bidder as follows: 

Furnishing unj.forms and overalls 

Bids received on February 17, 1970: 



Coverall Service Co., Inc. 

73 Addison Street 

East Boston, Massachusetts 



Shirts 
$1.35 wk 



Overalls Dresses 
$.65 wk $.65 wk 



$1.75 wk $1.75 wk 



Standard Uniform Rental Service, Inc. $1.75 wk 
hOl Mt Vernon Street 
Dorchester, Massachusetts 

On motion duly made and seconded, it was 

VOTED: that there be entered into idth Coverall Service Co., Inc., 
73 Addison Street, East Boston, Massachusetts, the lowest 
responsible and eligible bidder in the public bidding, a 
contract for the rental of uniforms and overalls during the 
period April 1, 1970 tiirough March 31, 1971 at prices per 
unit as follows: 



Two (2) shirts, two (2) 
Two (2) overalls (per) 
Ti:o (2) dresses (per) 

Window Cleanin g 

Bids received on February 18, 1970: 



pants per man 



$1.35 per week 
$.65' per week 
$.65 per week 



144 



Bay State Cleaning Go. 
?6 Park Street 
BrooklJ ne 

Boston v;indow & Floor 

Cleaning Co» 
2U Dunbar Street 
Sharon 

Careful Cleaning Co. 
2^0 Boylston Street 
Boston 



GROUP I 
Basic Bid Alternate 

$9,^3U.OO i;10,392.00 



10,U96.00 11,600.00 



GROUP II 
Basic Bid Alternate 

$3,1:06.60 ^3,993.60 



3,696.00 



U,2aii.00 



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10,190.00 ll,68U.OO 



2,970.00 



3,^^8.00 



and 



On motion duly made and seconded, it was 

VOTED- that there be entered into with Bay State Gleaning Co., 222 Summer 
Street, Boston, Massachusetts, the lowest responsible and eligible 
bidder in the public bidding, the contract for the cleaning oi cer- 
tain windows during the period April 1, 1970 through March 31, 
1971 at the Central Library building and at certain other buildings 
in the L3 urary System designated unoer Group I in the alternate con- 
tract proposal, at unit prices based upon completion of installation 
of window rrilles at buildings listed in such alternate proposal, 
otherwise at unit prices given in the basic contract proposal, — 
the total amount in any case not to exceed x.en thousand three 
hundred ninety-two dollars ($10,392.00). 

VOTED: that there be entered into with Caroline Kadetsky, d/b/a Garefia 

Cleaning Co., 2^0 Boylston Street, Boston, Massacnusetts, the lowest 
responsible and eligible bidder in the public bidding, the contract 
for the cleaninf^ of certain windows during the period April 1, ±970 
through March 31, 1971 at branch library buildings designated under 
Group II in the alternate contract proposal, at unit prices based 
upon completion of installation of window grilles at buildings 
listed in such alternate proposal, othervdse at unit prices given 
in the basic contract proposal, — the total amount in any case not 
to exceed thi^ee thousand five hundred fifty-eight dollars (ip3,5b8.00;. 

Furnishing and PpJivering Buckram 
Bids received on February 20, 1970: 

The Hollipton Mills, Inc. $lli,507.50 
111 Lenox Street 
Norwood, Massachusetts 

Arkwright-Interlaken, Inc. $1^,071.26 

Main Street 

Fiskeville, Rhode Island 

On motion duly made and seconded, it was 



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145 

VOTED- that there be entered into with The Holliston Mills, Inc., 

Ill Lenox Street, Norwood, Massachusetts, the lowest respon- 
sible and eligible bidder in the public bidding, the contract 
for supplying and delivering library buckram as specified in 
the specifications in an amount not to exceed fourteen thousand 
five hundred seven dollars and fifty cents ($1^,507.50). 

The Director reported that the award of the annual contracts for bookmobile 
operation, for panel truck delivery service, for cleajiing at tiie Central Library, 
S f or guaixi service were not being recommended because of tiie greatly increased 
costs in some of the bids suiixidtted in response to public advertisement and for 
the watchman and guard service which have been unsatisfactory. 

Ke stated that an investigation indicated that employment by the Library 
of drivers to operate the Librar:,-owned bookmobiles and to operate panel trucks 
which the Library proposes to lease would result in substantial savings. He 
It^ted that in recent years the watchman and guard service contract had been most 
unsatisfactory and that it was planned to eliminate this service and to eln^inate 
the cleaning contract work which has been performed between midnight and 5 a.m. 
and to employ four additional people on the staff, namely, two Senior and two 
.?!|nior Buildin.' Custodians who in addition to providing cleaning service would 
make it possible to eliminate the watchman and guard service ^oetween midnight and 
8 a.m. For the commercial guard service i^en the Library is open in its stead it 
was Dlanned to add five LA'2s to the staff to cover the desks m the Entrance 
Hall' and to take certain other measures to strengthen the control of exits. 

The Director stated that the bids for leasing four panel trucks were not 
to be received until the following Monday and that he was asking delegation of 
authority to him to make the award, inasmuch as the present contract for trans- 
portation of books and library materials would expire before the next meeting of 

the Board. 

On motion duly made and seconded, it was 

VOTED: that the Director be, and hereby is, authorized to award a 
contract for the leasing of four (U) panel trucks for the 
period April 1, 1970 through March 31, 1971, said award of 
contract to be in response to public advertisement for bids 
to be submitted, opened and read on March 16, 1970, and to 
be made to the lowest responsible and eligible bidder; and 
that such award be confirmed at the next regular meeting of 
tl:ie Board. 

He reported that the necessity for the re-allocation of funds x^thin t.he City 
Aooropriation to provide for tliis change in operations had been discussed with 
Councillor ChristoDher A. lannella, Chaiman of the Committee on Appropriations 
and ^^ nance, and that a change in the budget items could not be made at this 
juncture, but would be taken care of at the appropriate time. 

The Director stated that with the aforesaid changes in operation of the 
bookmobiles and the leasing of panel trucks, with the ^i'^J;^i^f ^^^^^^f. ^^%^^ 
drivers, it would be necessary to take action to reject the oids suorrat^ed for 

these service contracts. 

On motion duly made and seconded, it was 



14(> 



147 



and 



VOTED: that there be and hereby is rejected the bid of C. S. Walsh 
Transportation, Inc., 66 Wooci Road, Braintree, Massachusetts, 
the sole bidder in the public bidding, for the provision of 
drivers and for the maintenance and garaging of four bookmobiles 
for the period April 1, 1970 through March 31, 1971. 

VOTED: that there be and hereby is rejected the bid of .G..S. Walsh 
Transportation, Inc., 66 Wood Road, Braintree, Massachusetts, 
the sole bidder in the public bidding for the transportation 
of books and other materials between the Central Library and 
other units of the Library System during the period April 1, 
1970 through March 31, 1971. 

The director called to tlie attention of the Board that it was proposed to have 
the Civil^ Service personnel hired as drivers for the Bookmobiles on a provisional 
basis and that a complete review of the bookmobile service was to be made. 

The Direr-tor reported that it would be necessary to amend the contract for 
the boolcmobile operation running from April 1, 1969 throu^ March 31, 1970, oecause 
the operating costs had exceeded the amount set fortli in the contract. 

On motion duly made and seconded, it was 

VOTED: that the contract with Casey & Hayes, Inc. for the provision of 
drivers and for the maintenance and gara^ng of four bookmobiles 
for the period April 1, 1969 through March 31, 1970 be amended m 
an a-iount not to exceed lourteen thousand dollars ($1U,000.00;, 
thereby naking a new contract cost of an amount not to exceed 
sixty.four thousand dollars ($6h,000.00) ; and that public advertising 
with respect to the aforementioned amendment be dispensed with. 

The Director reported that in the public bidding for supplying and delivering 
book pockets, for which bids were publicly opened and read on March U, 1970, the low 
bidder had not submitted a responsive bid, and that he was recommending that bids be 
rejected and that the Library re-advertise for bids. 

On motion duly made and seconded, it i-ras 

VO^ED: that tiiere be and hereby are rejected all proposals for supplying 
and delivering book pockets submitted in the public bidding and 
opened and read aloud on March U, 1970. 

The Director reported that on March 3, 1970 in response to public ativertising 
for the third time subbids had been submitted in connection mth waterproofing, damp- 
proofin:- and caulking work of the Boston Public Liorary Addition, that in consultation 
with the Arciiitect and the Genera]. Contractor a change had been macie m the orit^inal 
specifications and that a communication had oeen received that day from the /o-chitect 
recommending that the Trustees accept the basic bid. He stated that the amount of 
$100,000. which the bid is over the allowance carried by the General Contractor lor 
this work will have to be made up in further reduction in the costs of the buiDdmg and 
that this will necessitate more cliange orders for the General Contractor who is com- 
mitted to brin^ the building cost down to $21,5^0,000. He stated that there will oe 
some savings in the woodwork and some savinr-s in the masonry. He reported furtner 
that in the past week the General Contractor has moved the building schedule up al- 
most six months Wiich should prove valuable in cutting overhead costs during the 

later stages. 

On motion duly made and seconded, it was 



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VOTED: that there be and hereby is accepted as the subbid for water- 
proofing, dampproofing and caulking work under the general 
contract with Vappi & Coirpany, Inc. for construction of the 
addition to the public library building on Dartmouth Street 
at Copley Square the bid of The Waterproofing CoiTpany, 119 
Chandler Street, Boston, Massachusetts, the lowest responsible 
ajid eligible bidder in the public bidding, in a total amount. 
Alternate No. 3 included, not to exceed two hundred fifty-eight 
thousand three hundred dollars (itJ25ii, 300.00) 5 and that the 
President is hereby authorized to do all things necessary to 
effectuate the execution of the subcontract between Vappi & 
Company, Inc. and The Waterproofing Comijany. 

He stated that in his meeting with Mr Edwai-d Sullivan and Mr Robert 
Kenney to inform them that the granite for the Great Hall was being restored he 
had told them that the Library might be returning for money which it did not 
receive from the Federal Government. He stated that this was dependent upon the 
status of the stock market, the provision of Federal funds, and the size of the 
bids on the furniture. He stated that the furniture cost was to be without an 
Architect's fee and that $1,300,000 had been allocated for fumisnings. 

The President stated that evaluation had made clear that the interior 
granite was most inportant to the completeness of the building as designed, 
that it would mean a maintenance saving annually of about :i.l2,000 to i;.20,000., 
and, further, that there was the possibility of obtaining some money from that 
amount of money that had been allocated in the Capital Budget for Boston for ihe 
Library but its purpose not defined. He stated that there was also the sum that 
is beinrr paid for the foundation control work by Golder and Gass which has been 
required by the City, is outside of the construction contract, and for which re- 
imbursement should be sought from the City. Failing these, there is the alter- 
native of going back to the City and requesting additional funds, that the Liorary 
was in a strong position as compared to other construction projects. 

The Director then reported on tlie status of oranch library construction 
as follo\^?s: 

Fields Corner — opened to public service, with formal dedication on 

April 10. 

Grove Hall — moving ahead. 

South End — moving ahead. 

He reported that the PFD had included in j.ts proposed long-rang© building program 
provision for branch library buildings for Orient Heights, Uphams Corner and 
Allston, that the Assistant Director had made a report on the proposal, that no 
action was being requested at the present meeting, but that a statement on this 
would be sent to members of the Board. 

The Director brought to the attention of the Board the recommendation 
of Eduardo Catalano, Arc.dtect of the new Charlestown Brancn Library, that there 
be installed in the new building a wall decoration to enhance its appearance pre- 
ferably a painting and suggesting that O'Neil Ingram be used for tiiis. He stated 
that he will confer with PFC to see if this can be handled and try to obtain some 
sort of sketch for the Trustees to examine. 



148 



+ o+«^ +V.Q+ nn the nrecedinp dav there had been a meeting 
The Director stated tnat. on x,ne preceuxnb ^°-^- ^v,or..«c; -in thp 

. +v,^ rir.of+ of a number of recommendations and sxxg^es^ed changes in ^ne 
to review the draft ol a numoer °^.^^;!^'" „„ AQoociation and that the Law Depart- 

that recamme^ations for new scales w.U be^s ^^ ^^^^^ ^^^^^^^^ . ^ respect to 

?r:^o«on:i SSrWtie^^^^^^^^ f- consideration the statement proposed 

covering promotional opportunities. 

The Director brought to the attention of the Board the request of the African 

be desif:^ated to attend. 

ThP Director also reported receipt of two appreciative letters on ^Ije Li- 
brarv, one f^om ™d T. Sullivan, Director of Adnd.nistrative Services, and the 
other from Maj'or Kevin H. \*ite. , 

Dissolved: iL^bML (i . (onetLjMJJJ^ 

\j Secretary 



I 



:iiniitc£ of Mectinc 
Adrdni strat*^' ve Agenc v 



In Board of Trustees 
Friday, .'ipril 10, 1970 



^ rerulor nect-^r" of the Trustees as an iidi,iinistrative Agency of the City 
of T.O. Jn wafteld af the Fields Comer Branch Librar^^ 1^20 Dorchester Avenue, 
i^orchester, at 3*10 p.ri. 

Prccent: llRSsrs Oajihair., Hurray, . arker, and Rabb, Trustees. 

The :^esident, Vr n^nhajn., in the -h^?r. 

Ti^^ :-^Hos of the rnr^ular neeti^:: of Harch 13, 1970, as presented were 
approved • 

-'llovrn ■ ->p-rov3j bv the Director and in accord--mce with the authority d^le- 
. A + "i^^; h^r^fhe T-ust.=.Ps' evpenditurer. for services and supplies were authorized 
tf be cha^'d as follows for' the^'ontl. o^ I'^rch 1P70, provided that o^enditures fron 
p°+/,„,r.priation have the ..p,,roval of th" 05tr '.uditor: 



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!I.AR.^TI 






Perc'^nal Servicer 
Contr>:Lctual Services 
SnrT^li e*- ^nd I'a+erials 

Bookp 

Current •'^har^es and Cbl: /ation? 

F'^nipment 



'OT/a 



;;^Ul8, ^90.76 

10,246.77 

7,19?.25 
66,977.0? 

rri6.B6 

^s'03, '":'''. 66 



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149 



To Trust "^unds 

Personal Services 
Contractual. Services 



TOTAL 



$ 72.7^ 

636. oU 

$708.79 



To Sp'^^ial. Ar>propri.atinn;? 



^ astern Re^^lonal Public Library Syptem 

Supplies and Faterials $1,230.85 

FolloiD.ni^ approv.-^l by the Director and in accordance T-dth the authority 
delo^ratpd to bin'^by the Trustees, pa:'ment of bills was authorized to be char^^ed 
as follows for the''nonth of llarrh 1970, provide^ that pa;^'ment of bills from City 
Appropriations fiave the approval of the City Auditor: 

MARCH 



To Citv Artr^ropriations 



Person.al Servicer 

Contractual Services 

Supplies and Iiatprials 

^ooVs 

Current Charges and Obli^^iations 

Eouipment 



TOTAL 






Trust "'•'unds 



Personal Services 
Contractual Services 



TOTAL 



$U18,590.76 
28,109.88 

9,9h0.1^ 

66,977.02 

20,3,^^8.08 

I'^h.OO 

•V.^''''',130.li9 



$ 72.75 

636. Ol; 
'•:708.79 



"^^ So'^cial '''■n-oro^-^rj ations 



Eastern P.ocional P^.^blin Library 
Supplies and jlaterials 



Unl3 aid at ed Rose rve 



06,2U)u33 
$1,609.19 



Consti-uction of Buildinrs ^nd Original 

Equipment and Furnishings Thereof v3, 603.91 

For the month of March 1970, the follovrJnf report on personnel was made 
by the Tdrector: 



150 



151 



Personnel Activity 

Full-time employees ; 

Professional and 
Pre-Professional 



March 1 



1^*2 



Enployed 


Terminated 


Apidl 1 


5 


u 


223 


36 


38 


232 


5 
US 


2 


103 


.6 
16.6 




m 


1^.8 
^73.B 



222 

Library Assistants 23U 
Clerical and Kechanical 100 



Part-time employees 
expressed in F,T«E. 



Average Monthly Turnover 

Rate of Accession - 9.lU^ 

Rate of Separation - 1.69% 

A ppointments to Officer Rank 

J. Richard Belan^er, Curator of Sound Archives, March 9, 1970 

Appointments to Permanent Staff 

John L. leary, Clerk, Receiving, Shipping, Stock and Supplies Section, 
March 18, 1970 



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Personnel Exnenci j tures - January 1 - Marc h 31> 1970 

Requested 3ud£;et Actual 
Full-time $1,019,706 $1, 00^, 1. 3U 

Part-time ^^4,^71 i^i^^oSl 



Overtime 



$1,052,739 



22 ^668 
|]707?,TH3 



Surplus (■»•) 
Deficit (-) 

+ {?llt,272 

♦ k90 

- U,2 06 
+ i?10,^ 



CO 

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In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance with 
the provisions of Section 22 of Chapter 3 of the Revised Or- 
dinances of 1961 Philip J. McNiff, Director, or upon his dele- 
gation John J. Connolly, Associate Director, or Elizabeth B. 
Brockunier, Assistant to the Director, and Secretary of the 
Trustees, or Kevin T. Fitzpatrick, Supervisor, Business Opera- 
tions, be and hereby is authorized to sign the payrolls of the 
Library in representation of the Trustees for a period not to 
exceed four weeks from April 27, 1970. 

Circular Letters Nos. 2 and 3, 1970 from Uie Mayor's Office were read and 
ordered placed on file. 

The Director stated that there had been no meeting of the Committee on 
Buildings since the last meeting. 

The Director reported that official notice had come from the City Cleik 
that the City Council had passed the City Appropriation aiid that the only change 
in the Library's budget was a reduction of itii;0,000 in the Personal Service Account. 
He stated that this budget should be adopted as the operating budget of the Li- 
brary. 

On motion duly made and seconded, it was 



VOTED: 



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that there be and hereby is adopted final budget estimates for 
1970, to be covered by appropriations from the City of Boston, 
as set forth in the accompanying schedule: 



1, Personal Services 

2, Contractual Services 

3, Supplies and Materials 

U. Current Charges and Obligations 

5. Equipment 

Total 



$)4,li31,62b. 

U16,000« 

592,617. 

270,356. 

22s00Q. 

$5,732,601. 



The r)irector reported that in accordance with the authority delegated to him 
on March 13, 1970 he had awarded a contract on behalf of fhe Trustees to Westmanster 
AutoTeaseCorp., 720 Morris sey Boulevard, Dorchester, ^^ /f^ .^^^^"^^^^ ,^^^ 
bidding for the leasing of four panel trucks for the n^r: cd April 1, 1970 ttirough 
M^ch 31, 1971! the lelee cost per montii per truck being $175.00 with mileage charge 
beim' at the rate of $.09 per mile. 

On motion duly made and seconded, it was 

VOTFJ): that the action of the Director in awarding a contract to Westmnster 
Auto Lease Corp., 720 Morrissey Boul.evard, Dorchester, for the 
leasin<:^ of four (U) panel trucks at the rate of ipl73. per month per 
truck, ""with mileage charge per mile of $.09, for the period April 1, 
1970 through March 31, 1971, be and hereby is confirmed. 



The '^rnotcr t-^''+^^ ^^-^-^ ^^.^ >^t^ ^r^\y hnH hnnn niibmittod on Mojoh HI, 1970 
in tho publio biddinr for Buppl;,ring l i br a ry OTVi\ paporc, that the bi d der hac boon 
oupplyinc the Librnr: , '- ^^r ynn^g^ -and thnt hn \yan rooomniondina award of the Qon — 

On motion duly mad e and se c Q ti t U d it w a s 



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VOTEP* •''h^''" •*-^^-^'" ^^ Q^^^^^r'="'^ •'^'•''^ "^'♦•■^ ^^ -"^ Rnrmrd c* Co . Ino . i 101 
Myjtdo AvonuOj MQdford5 Maocaohuootto tho oolo biddor in the 
publio biddingj a oontract f o r supplying and delivering library 
binding end papore at a total ooct not to oxoood two thouoond 

one hundred oixty dollarc and r>±x. and ono hall" oonto ($£^l60,065) , 

pluo tronoportation ohargo s not to oxooo d on e hundr e d doll a r s 

n(4aoo , ) . 

The Director stated that in response to public advertising bids for supply- 
ing and delivering book pockets had been submitted, opened, and read on April 6 as 
follows; 



152 



153 



Josten's American Library Line, Inc. 
65U Eighth St,, N.W. 
Atlanta, Georgia 30318 

Massachusetts Envelope Co, 
30 Gobble Hill Road 
Somerville, Massachusetts 0211; 3 

Bro-Dart, Inc. 
$6 Earl Street 
Nevjark, New Jersey 0711i4 

Gaylord Bros#, Inc. 

P. 0. Box 61 

Syracuse, Nev7 York 13201 

Demco Educational Corp. 

P. 0. Box iU8a 

Madison, V/isconsin ^3701 



$2,12U«00 



2,796.00 



2,800.00 



2,892.00 



3,812.85 



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He recommended that the award be made to the low bidder. 
On notion duly made end seconded it was 

VOTED: that there be entered into with Josten's American Library Line, 
Inc., 6$\x Eighth Street, N. VJ., Atlanta, Georgia, the lowest 
responsible aixj eligible bidder in the public bidding, the con- 
tract for supplying and delivering book pockets, as specified 
in the specifications, in a total amount not to exceed two 
thousand one hundred eighteen dollars ($2,115.00). 

The Director reported on communications received in respect to the proposed 
lighting of the east facade of the Central Library, that the proposal of Ashley Myer 
Smith, Incorporated, lU Arrow Street, Cambridge, had been submitted to both Architects 
Design Group Inc. and Philip Johnson, as well as to Charles Hilgenhurst of the BRA, 
that both the Architects Design Group and Philip Johnson had found the plans to be 
good, and that the next -^tep would be to try to get the exterior of the Central Li- 
brary cleaned before the lighting installation is done, as recommended by both 
architects. 

The Director pointed out that an attenpt had been made to have the BRA under- 
take^ the project as part of the beautification of Copley Square, but that they stated 
that they did not have the funds. He stated that th.is project would require a special 
appropriation for the purpose. It was suggested that the President should talk with 
the Mayor in the matter. 

The Director reported on the status of construction of the Addition that 
pourings of cement were taking place that day, that the pourings were about three- 
quarters in, and that steel will be brought in one week from the following Monday. 
He presented the schedule submitted for the steel reinforcing, stating that at the 
next meeting he will have the entire schedule to completion of the builcing. He 
brought to the attention of the Board that the contractor's schedule for completion 
of basement pouring had been October 1970, and that Vappi is moving the date ahead. 



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The matter of the reported erection of a high-rise building of 35 stories 
on the triangle site across Blagden Street from the Library was discussed. It 
was agreed that such a slab of a building would be most detrimental to the new 
Library building, blocking out light, air, and visabiUty of the Laorary and 
that the progress of such a proposal should be watched carefully. 

The Director reported that Mr Joseph A. Coletti had raised a question 
concerning the placing of the inscription on the bust of John Deferrari vrtiich he 
is to execute for the Trustees. Mr Coletti reported that conferences with 
Mr miliam H. Kerr of the Law Department had brought out that Mr Kerr was of the 
opinion that the wording stipulated by Mr Deferrari should be on the bust itself, 
whereas in his opinion this was most inappropriate from an artistic point oi view 
and unacceptable to him. Mr Coletti stated that in the conference he had had at 
the Librar^r it had been agreed that Uie inscription be incised on the pedestal. 
The Trustees reaffirmed their position in this matter and requested that the 
Director contact Mr Kerr. 

The Director reported on the status of branch library building construction 
as follows: 



Brighton 



- to be dedicated on May 8, 



Grove Hall - 



moving ahead at a good pace but the Library is concerned 
about the furniture. It might be corrpleted in June and 
the library move in in the Fall. 



South End 



Dudley 



- not moving ahead quite as rapidly as Grove Hall, but hope 
bv the end of the yeai' that it will be done. The Biblio- 
teca Latina will be combined witii this branch library 
wnich will have collections for Hid -East and Chinese. 
There will be a room jut;t for the Spardsh speaking people. 
He reported that it was planned to send out books to the 
other areas to which the Spanish people are migrating. 

- this is still not resolved, but we hope to get it going. 
A local group had some time ago been interested in a large 
unit witii other than library areas in it. It is our under- 
standing that the City has not found it possible to under- 
take this. 

Lower Mills - the architect for this building has not been selected. 

Mr Gabriel F. Piemonte, President of the Boston City Council, who had re- 
quested permission to attend the present Board meeting, and Mr Roger Webb of 
Architecturni Heritage then joined the meeting. 

The Director stated that he wanted to express the appreciation of the 
Trustees for the support which the Library has received from the City and the 
understanding that the City authorities have of its role in education. 

The President pointed out to Mr Piemonte that while the theoretical 
value of central construction is understood it has produced endless problems for 
the Library and wiiich it is still having and with a much greater expenditure for 
what the Library has been perfectly able to do itself heretofore. 



154 



The Director reported that the Mayor is having a seminar on Planning- 
Progrannning-Budgeting for the City of Boston and ^- -^^^^^^^^^^^^ ^ 

City IJepartJtient Heads at this seminar to be held April 29 - May 1 at riooton 
University's Conference Center, North Andover. 

The Director reported that the final contract document for the Professional 
Libr-^ry Service had not been received from tiie Law Department and that action on it 
■would have to go over to the next meeting. 

The Director stated that, if agreeable to the Board, he would like to transfer 
the meeting S the Coi^ttee on Buildings from May 22 to May f^-f2lnl9TliT 
afternoon the formal award ceremony for those members ox the staff ^o m 1970 will 
have had twenty-five years of service. It was so agreed. 

The Director reported receipt of a communication from the Board of Library 
Commissioners inviting comments from library trustees on services ^^^^^^^[^.^^ ^f ^ . 
Snal public library system. He stated that tnis was being ^^^f .^^J^^^^^^^^ ^^ 
the Board • s mandate under the law to examine the program of the re^-Lonal library ser- 
vice. 

The Director reported receipt of the firpt payment of Federal funds for con- 
struction ofl^ Audition, which had come through the Board of Libraiy Gor^ssioners. 
H^tated ?hat thi3 amount was being accepted to be appHed to i^e current bill ren- 
dered by the General Contractor for the Addition, Vappi Sc Conpany, Inc. 

On motion duly made and seconded, it was 

VOTED: that there be, and hereby is, accepted the sum of one hundred fifty- 
one thousand three hundred sixty-five dollars (ipl^l, 30^.) received 
from the Division of Libraiy Extension, under an agreement with the 
Massachusetts Board of Liorary Commissioners, Commonwealth of Massa- 
chusetts, being the first pa^^Ilent in a Federal Grant for the Boston 
Public Liorary Addition under P. L. 68-269, Title II, in the total 
amount of six hundred five thousand four hundred fifty-nine dollars 
($60$,U59.), and that said first payment hereby received be paid to 
Vappi 6C Company, Inc., 2U0 Sidney Street, Cambridge upon certifica- 
tion h}/ the Director that such payment is to be made. 

Mr Piemonte then spoke, stating that he had in mind enlisting the Boston Public 
Library in a project to secure from the Museum of Fine Arts the loan oi portions of 
itsSctions, a great deal of which must be stored, that these paintings coiad be 
lent out to be hu^g^iere the public could enjoy them, where their public display 
Wd be a means of art education, and where just like the Liorary brings books to 
the people these paintings could bring art to the people. 

He stated that it was his intention not to confine such a project just to 
the Museum, that it was planned to interest people to give from their own private 
collections. He stated that he believed that there was a need for such an art 
educltion activity and that he would like to concentrate on the traditional in art. 

Members of the Board asked Mr Piemonte whether he had broached the subject 
to the Director of the Museujn, Mr Perry Rathbone, and what were his thoughts on the 
fiscal problem of mounting such exliibits. 

Mr Piemonte stated that he had not conferred vath the Mu^ieun people as yet. 



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The Director reported that tlie Library system does have some places 
where suclJ^eSt^ co^d be hung, but that the Ubrary would have to see what 
the Museum would think of it. 

Mr Piemonte commented that if the exiiibits could relate and reflect de- 
finite eras they would have more impact. 

The Director pointed out that tiiis was an undertaking that was in line 
^th what the lIot was doing, that this is being done by Mr Sinclair Hitchings 
:^th ^hf P^nt ColSction and by Mr John Carroll with ^^f^^^^J-^ ^^^^^^^^ H' 

b^aries. He stated that Mr Hitchings had done this particiaarly on Boston. It 
was a^^ed that Mr Carroll and Mr Hitchings would review this matter and then 
cont^ Mr Webb before reporting on the feasibility of the proposed project. 

The date of the Annual Meeting was postponed from Monday, May U, to the 
date of the next regular meetinr, Friday, May b, 1970. 



Dissolved: 




^WtJ^u^^*^*^^^ 



Secretary 



Minutes of M^etinr' 
Administrative Agency 



In Board of Trustees 
Friday, May b, 1970 



A re-ular meptJng of th- Trustees of the Public Library as an Administra- 
tive Agency wST.eld at Le Brighton Branch Library, kO Academy Hill Road, Brighton, 
at 300 p.m. 

Present: Messrs Murray, Parker, and Rabb. 

The Vice President, 14r Rabb, in the chair. 

The Annual Meeting scheduled for May 5, 1970 was postponed to the date of 
the next regular meeting, June 12, 1970. 

The mnutes of the regular meeting of April 10, 1970, as presented were 
approved. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
fuSfed to^e charged as follows for the month of f-,^ ?^^^^' H^'ror 
expenditures from City Appropriation have the approval of the City Auditor. 



APRIL 



To City A ppropriations 



Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 

TOTAL 



$3U7,112.99 

1^,39^.31 

8,910.33 

92,890.Uti 

162.00 

9,923.15 

ii3U7U, 397.26 



156 



To Trust Funds 

Personal Services 
Contractual Services 



TOTAL 



$ 18.00 
153>81 

$171. bl 



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To Special Appropriations 

Eastern Regional Public Library System: 
Supplies and Materials 



$7,2^6.38 



Following approval by the Director and in accordance with the authority dele- 
gated to him by the Trustees, payment of bills was authorized to be charged as follows 
for the month of April 1970, provided that payment of bills from City Appropriations 
have the approval of the City Auditor: 



APRIL 



CO 

o 



To CJ-ty Appropriations 



Personal Services 

Contractual Services 

Supplies and Materials 

BookE 

Current Charges and Obligations 

Equipment 



To Trust Funds 



TOTAL 



Personal Services 
Contractual Services 



TOTAL 



$3U7,112.99 

?0, 728.73 

8,905.00 

92,890.U8 

162.00 

9.923*15 

$U76, 303.67 



$ 18.00 
153.81 

$171.81 



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157 

Averaee Monthly Turnover 
Rate of Accession - 6.00^ 
Hate of Separation - 3.87% 
In accordance «ith the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTRD- that subject to the approval of the Mayor in accordance with 
VOTED, that suboec^^^ ^^ ^^^PP^^ ^^ ^^ ^^^^^^ ^^ ^,^^ ^"t'tfl: 

dinances of I96I PhiUp J. Mci^iff, Director or upon his dele- 
gation John J. Connolly, Associate Director, or blizabeth B. 
Brookunier, Assistant to the Director, and Secretary of the 
T^ust^ or Kevin T. Fitzpatri ck. Supervisor, Business Operations, 
be^d herebv is^uti.or±.ed to sign the payrolls of tt.e Library 
in ^presentation of the Trustees for a period not to exceed 
four weeks from Hay 25, 1970. 

Circ-Jlar Letter No. 3A from the Mayor >s Office was read and ordered 
placed on file. 

The Director stated that there had been no meeting of the Comnittee on 
Buildings since the last meeting. 

The Director reported that verbal assurance had been ^f^l'>'^J.^°l^^l ^ 

''T^Si^aS^^LLrthTcorof^r^^^^^^^^ 

made available ^°^^f \f L^ ^een done in the last several years, an amount of 
Ilo'SSnf fdv'Jlced f^^om'^he^D? s::::el Aboott Green Memorial Fund, with reimburse- 
ment to be mde to it when the Federal funds are received. 
On motion duly made and seconded, it was 



VOTED; 



To Special Appropriations 

Eastern Regional Public Library System 
Supplies and Materials 



and 

VOTED; 



$2,011.12 



For the month of April 1970, the folloiving report on personnel was made by 
the Director. 

Personnel Activity : 

Full-time employees : 

Professional and 
Pre-Professional 

Library Assistants 

Clerical and Mechanical 

Part-t:lme employees 
Expressed in F.T.E. 



April 1 


Employed 


Terminated 


May 1 


223 


3 


5 


221 


232 


19 


15 


236 


103 


12 

3ti 


3 
23 


11? 


15.8 


.U 


.6 


15.6 


573.8 


3I4.U 


22. U 


58U.6 



that the Director be, and hereby is authorized to expend an 
^:Lf not^ exceed^^lO,000, from the Dr Samuel Abbott Green 
Memorial Fund for miscellaneous expenses m connection with 
operation of the Biblioteca Latina, which exi^enditure is to be 
refunded to the Dr Sainuel Abbott Green Memorial tund upon 
receipt of Federal funds allocated to tlie purposes of said 
Biblioteca Latinaj 

that the Collector-Treasurer be and hereby is authorized to 
withdraw from the holdings of the Dr Samuel Abbott Green 
Memorial Fund in the General Investment Account units not to 
excSdlhe sum of ten thousand dollars ($10,000.) upon presen- 
tation by the Director of authorization to make payment for 
miscellaneous expenses incurred in connection ;.ith the operation 
of the Biblioteca Latina. 

The Director reported that in response to putlic advertisement bids had 
been receive^'Sned , and a-.^d of contract was bexrxg reconr>ended to the low 
bidder for the following: 



I 



I 



158 



For supplying book .jacket covers , submitted on April lU, 1970 



159 



$5,62U.6l 



^,U27.2^ 



American Library Line, Inc. 
6^U 8 St., N.W. 
Atlanta, Georgia 30318 

Bro-Dart, Inc. 
^6 Earl Street 
Newark, New Jersey 0?llU 

and on notion duly made and seconded, it was 

VO'imi: that there be entered into mth Bro-Dart, Inc., ^6 Earl Street, 
Newark, New Jersey, the lowest responsible and eligible bidder 
in the public bidding, a contract for supplying and delivering 
book jacket covers, as specified in the specifications, at a 
total cost not to exceed five thousand four hundred twenty- 
seven dollars and twenty-five cents (ii)5,U27.2b)« 

For supplying three types of offset paper , submitted on April 21, 1970 



I 



I 



Pitney-Bowes, Inc. 
2 Cl-iarlesgate West 
Boston, Massachusetts 

Elliott Business Machines, Inc. 

200 First Avenue 

Needham Heights, Massachusetts 

Addressograph Multigraph Corp. 
1280 Boylf^ton Street 
Chestnut Hill, Massachusetts 



$U,060.00 



U,UU6.00 



7,9U9.^0 



and on notion duly made and seconded, it was 



CO 

o 



John Carter cc Co., Inc. 
Ii20 Rutherford Avenue 
Charlestown, Massachusetts 

Colonial Paper Co., Inc. 
20-30 Freeport V/ay 
Dorchester, Massachusetts 

Rourke-Enco Paper Company-"- 

128 Smith Place 

Cambrid ge , Massachusetts 

Empire Paper Corporation 
1033 Massachusetts Avenue 
Boston, Massachusetts 



$U,122.3^ 



U,l65.00 



U,238.00 



U, 629. 00 



I 



I 



VOTED- that there be entered into with Pitney-Bowes, Incorporated, 
2 Chariesgate V/est, Boston, Massachusetts, the lowest 
repporsible and eligible bidder in the public bidding, a 
contract for furnishing, delivering, and installing one 
addressing machine at a total cost not to exceed four 
thousand sixty dollars (Jiil;,060.00) . 

The Director stated that as a result of negotiations with the Boston 
Public Library Professional Staff Association agreement had been reached on new 
FuDlic ^^^f^^^y ^ Pre-Professional ana Professional Library Service, v/hich 

hf ^s To^^resenting ^r ^e Consideration of the Board. He stated that these 
scales Sctto the availability of funds are scheduled to be put into effect 
retroactS to Januaiy 7, 1970, with I; per cent of the increase given on that 
date and 7 per cent given on September 2, 1970. 

He reported that he would be presenting later recorii.endations in respect 
to certain categories not covered by the bargaining procedure, namely the 
P ^, P 6, and P 7 groups. 

On notion duly made and seconded, it was 



VOTED: 



-x-Rourke-Enco also submitted an alternate bid of $Uo6U. for an inferior paper, 
and on motion duly made and seconded, it was 

VOTED- that there be entered into with John Carter & Co., Inc., i;20 Ruther- 
ford Avenue, Charlestown, Massachusetts, the loi^est responsible and 
elirdble bidder in the public bidding, a contract for supplying: and 
delivering three types of offset p£?)er at a total cost not to ex- 
ceed four thousaxid one hundred twenty-two dollars and tairty-five 
cents ($U,122.3^). 

For supplyin £,^_delivering^^ and installing one addressing machine , submitted on 
May 5, 1970 



that there be and hereby is adopted by the Trnptees of the 
Public Library of the City of Boston a salary scale ^or the 
Pre-Professional Library Service, effective January 7, 1970, 
as set forth below: 



Pay 
Grade ; 

PP 



II 



III 



IV 



VI 



Incre- 
ment 



$60^0 $63^0 $66^0 $69^0 $7300 Jp7600 i;J300 



and 



VOTED: 



that tbere be and hereby is adopted by the Trustees of the 
Public Library of the City of Boston a salax;^^ scale for 
Grades P 1, P 2, P 3, and P i; of the Professional Library 
Service, effective January 7, 1970, as set forth below: 



I 



I 



Pay 
Grade: 

P 1 
P 2 
P 3 
P h 



II 



III 



IV 



VI 



VII 



Incre- 
ment 



$7900 $8200 $8^50 $88^ $913'0 $9it^0 $9800 $300 

88^0 9150 9U50 9800 10100 loaoo 10700 300 

9800 10150 10500 10850 U200 11550 11900 3U0 

10700 11100 11500 11950 12350 12750 13150 390 



and 



160 



VOTED: 



that there be and hereby is adopted by ^^^,^^^^^^^^/J^^l:;/,;jf3^^ 
T-ibrarv of the City of Boston a salary scale for the t^re-i^roiessionaj. 
uS Service; effective Septe^.ber 2, 1970, as set forti. below: 



II 



III 



IV 



VI 



Incre- 
ment 



$6U^0 $6800 $7100 $7U50 $7600 $61^0 $300 



and 



VOTED: 



Pay 
Grade : 

PP 

that there be and hereby is adopted by ^^^^^^^^^^^^^^^^^3^^ ^^^^^ 
Librarv of the City of Boston a salary scale for (trades P 1, P ^, 
P 3 aiid P U of the Professional Library Service, effective 
SepteF.ber 2, 1970, as set forth beloi^: 



Pay 
Grade : 

P 1 
P 2 

P 3 

P h 



II III IV 



V 



VI 



VII 



Incre- 
ment 



14^0 $b750 $91^0 $9U^0 $9600 $10100 $105>00 $300 

9k^o 9boo 10100 10500 loaoo iii^o iiU^o 300 

10^00 10650 11250 11600 12000 12350 12730 3U0 

1114^0 11900 12300 12600 13200 13650 lii050 390 



rpy^c -nsr-prtor reDorted tnat the contract covering the bookbinders had been 

^^^^^^^^S r^S ^fas^xra^alouia .e put in^ errect «.en 

funds are made available. 

On motion duly made and seconded, it was 

VOTED: that tiiere be and hereby is adopted by the trustees of the 

Puolic Library of the City of Boston a wage scale of s)l06.12 per 
week for Bookbinders, effective January 7, 1970, for the 
follovdng: 

Bindery Finisher 
Bindery Forwarder 

and a slidin- T^age scale for Apprentice Bookbinders of 55^, 60^, 
6^^ 70^ 75^, 60^^ and b5?^ ^or each six months of work m axjcord- 
ance with the established practice for payment of Apprentice Book- 
binders effective January 7, 1970. 

and, subject to the monies needed to implement tfas scale being ajopropriated in 
1971 it was 

VOTED: that there be and hereby is adopted by the '^".^^^f ,f ^^';;^i^^?^^r 
Library of the City of Boston a wage scale of ipl77.37 per week for 
Bookbinders, effective January 6, 1971, for the following: 

Bindery Finisher 
Bindery Forwarder 

and a sliding wage scale for Apprentice Bookbinders of 55%, 60^, 
6^"i 7a^, 75^A>, 6a/, and 65% for each six months of work m accorci- 
^ce id.th the established practice for payment of Apprentice Book- 
binders effective January 6, 1971« 
and 



I 



I 



CO 

o 
o 



I 



I 



I 



I 



VOTED: that there be and hereby is adopted by the trustees of the 

Public Library of the City of Boston a wage scale of s)179.^i) 
per week for Bookbinders, effective July 7, 1971, for the 
followi.ng: 

Bindery Finisher 
Bindery Forwarder 

and a sliding wage scale for Apprentice Bookbinders of 55%, 60%, 
65% 70%, 75%, 60%, and 65% for each six months of work m 
accordance with the established practice for payment of 
Apprentice Bookbinders effective July 7, 1971. 

The Director stated that the President, or Vice President should be 
authorized to execute both contracts ^^en ready for signature. 
On motion duly made and seconded, it was 

VOTED- that the President, or the Vice President, be, f^^ he is 

hereby authorized to sign on behalf of the Board of I^ustees 
of the Public Library of the City of Boston an Agreement be- 
tween the Library Department of the City of Boston and the 
Boston Public Library Professional 5taff Association for the 
period January 7, 1970 to and including midnight on June 30, 19a. 

VOTED: that the President, or the Vice President, be, and he is 

hereby authorized to sign on behalf of the Board of Trustees 
of the Public Library of the City of Boston an Agreement be- 
tween the Liorary Departraent of the City of Boston and Local 
Union No. l6 of the International Brotherhood of Bookbinders 
for the period January 7, ^970 until 8:00 a.m. on the last 
Wednesday in March 1972. 

The Director pointed out that there was another sma31 group not ^^^f;^^ ?;^^^>j;^ 
Iction, the Sewers, ^ose contract has another year to run. He stated that in 
vipw of Te high quality of work performed by the small group that he thought 
that the matter of wages for them should be re-opened. 

The /Associate Director reported that the above salary increases would ^ 
add to the budget approximately $l60,000 for the Professional and Pre -Professional 
Mora^ service and $6900 for the Bookbinders in 1970. Ihe Mayor's Labor Re- 
laS^ pJ^eh^e indicated that they would take responsibility for provioing 
the iit^plementation funtis. 

The Director reported on the progress on the Central Library Addition 
thnt the work is FOin" along quite well aiid that the steel is up to the second 
noor in Iwo a^lal! He reported that the strike of the truck drivers for the 
Snent^ta.^r^ks could hold up the pouring of concrete next week. He stated 
that thT^ork is six months ahead of schedule and that, uriess the current str-ke 
is leShyrthis gSn in the ti,ne schedule should increase further. However, he 
report^ that a serious problem had developed in ^^e matter of the restoration of 
the interior granite throu^i the adoption of Alternate 2 ^^ that the sub- 
contractor who is to furnish the exterior granite has now stated that it wxli 
cosr^^dltioni\250,000 more than the v73U,000 estixaate he had in his ora^nal 
bid fS Stemate 2. H^ stated that all parUen are in agreement that Alternate 2 
was never considered a part of the basic contract and that the preceding evening 



1 62 



V^'Zt'Ale^^2'ltT3uTSor that .e could go to rebiddin, for the woHc. 

l^t be a polsS^Sity of obtlirdng money for Dudley Street rather than the 
Tu^eau tu^in^ng it oi:k to the Government in ^e event that there xs not a Ix- 
brary ready with a building program. 

He reported on prospects for cleaning the facade of the Central Library 
^, -n^- +.,=+th«P™ fiscal officer had indicated that from available funds it 
^hf be possible in WO S cle^the facade if the cleaning could be construed 
Ts^SLt of the Copley ^uare clean-up. He stated that the Er^rgency ixnance 
Board would have to pass on it. 

Mr Rabb then reported on the letter of April 30, 1970 which he had addressed 
* .V, w^Ptarv of the Board in resrv-ct to the action taken by the Board at its 
^Petinr on FeSL?^^ l^! WtS trauthorize the restoration of the interior granite 
meeting on feoruar^ i:), i „<. .■■,-.), ,. n that he oersonallY was not in a posiUon 

ready to the Trustees. 

The Director reported to the Boai-d the honor that had coiae to the Library in 

^edl! for Ihe subtropical garden in the North ^d Era«:h Libraiy. 

The director reported that Xi.e Ani.uaL Symposiuia of the Rrint Department had 
V. h.lri on hIv 1 vdth Mario Micossi, Charles D. Childs, and John Artnur as 

iJlff Se stat4d^hat U had been a successful meetiiig and that there had been 
rSSbit a c^nection of tl.e work of Mario iiicossi, who had been «.e recipient of 
the annual VJiggin purchase prize this year. 

Dissolved at U:0^ p.m. y/ll ^ irijT f * 



\J Secretary 



I 



loa 



Minxites of Annual Meeting 
Administrative Agency 



In Board of Trustees 
Friday, June 12, 1970 



L 



CO 
rH 

o 



I 



1 



The annual meeting of the Trustees of the Public Library as an Adminis- 
trative Agency of the City of Boston was held at U:10 p.m. 

Present: Messrs Canham, Murray, O'Connell, Parker and Rabb, Trustees. 

The ^resident, Mr Canham, in the chair. 

The Administrative Agency then proceeded to elect viva voce its officers 
for the ensuing year. 

Fjrgt Vote for President 

Mr Canham voted for Sidney R, Rabb, Honsignor Murray voted for Sidney R. Rabb, 
Mr O'Connell voted for Sidney R. Rabb, Mr Parker voted for Sidney R. Rabb, 
and Mr Rabb voted present) and Sidney R. Rabb was declared elected President. 

First Vote for Vice President 

Mr Canham voted for Edward G, Murray, Monsignor Murray passed, Mj* O'Connell 

voted for Edward G. Murray, Mr Parker voted for Eivrard G, Murray/, and Vor Rabb 

voted for Edward G. Murray; and Edward G. M)irray was declared elected Vice 
President. 

First Vote for Secretary 

Mr Canham voted for Elizabeth B. Erockunier, Monsignor Mi^rray voted for 
Elizabeth P. Brockunier, Mr O'Connell voted for Elizabeth P. Prockunier, 
Mr Parker voted for Elizabeth P. Brock^xnier, and Mr Rabb voted for 
Elizabeth B. Prockunier; and Elizabeth B. Brockunier was declared elected 
Secretarj^. 

First Vote for Secretaries Pro Tern 

Mr Canham voted for Philip J. McNiff and John J, Connolly, Monsignor Miu-ray 
voted for Philip J. McNiff and John J. Connoll^-'j Mr O'Connell voted for 
Philip J. McNiff and John J. Connolly, I^^r Parker voted for Philip J, McNiff 
and John J. Connolly, and Mr Rabb voted for Philip J. McNiff and John J. 
Connolly; and r^hilip J. McNiff and John J. Connolly were declared elected 
Secretaries Pro Tem. 

On motion duly made and seconded, it was thereupon 

VOTED: that any member of the Board of Triistees be and hereby is authorized 
to sign on behalf of the Board bills, special drafts, and pay- 
rolls of the Library. 

and 



I 



I 



164 



VOTED: that, until the next annual meeting, the President, or 

Vice President, or in the inability of either, any member 
of the Board, and by delegation the Director, or the 
Associate Director, be and he hereby is authorized to sign 
am^ and all contracts voted to be made by the Board m the 
name and behalf of the City of Boston and any and all com- 
muni cations in connection with the award of contracts so 
voted or recommended to be so voted and to authorize pay- 
ments under contracts so voted. 

The President stated that membership on Standing Committees for the 
ensuing year would be as follows: 



165 



I 



I 



The Secretary qualified for office by taking the following oath: 

I, Elizabeth Brady Brockunier, solemnly swear that I will well 
and faithfully perform all the duties incum.bent upon me as 
Secretary of the Trustees of the Public Library of the City of 
Boston; so help me God. 



BUIIDINGS 

Msgr Murray, 
Mr Canham 
Mr O'Connell 
Mt» Parker 
Mr Rabb 



Chairman 



FRANCE 

Mr P^^rker, Chairman 

Mr Canham 
Msgr Murray 
Mr O'Connell 
Mr Rabb 




fO t^etJiu.9U£A/ 



CO 

o 



Sworn and subscribed to before mkAhisy^th day of June, A.D. 1970 at Boston, 
Suffolk County, s.s., Massachusetts 




v/^;:>aL^,^ 



l\otary Public 






/^7/ 



The Pres^-dent stated that the Trustees as the appointive body must make 
provision at the annual meeting for hearings of Civil Sgrvice personnel when 
and as needed during the ensuing year. 

On motion duly made and seconded, it was 

that we, the Trustees of the Boston Public Library, having 
appointive authority over the Civil Service personnel at the 
Library, do appoint one of our members, Sidney R. Rabb, 
Trustee, to hold and conduct hearings in accordance with 
Chapter 31 of the General Laws whenever the said hearings are 
deemed necessarj^; 



VOTED: 



I 



I 



The Secretaries Pro Tern qualified for office by taking the following oaths: 

I, Philip James McNi ff , solemnly swear that I will well and faith- 
fully perform all the duties incumbent upon me as Secretary Pro Tern 
of the Trustees of the Public Library of the City of Boston; so help 
me God. 



and 

VOTED: 



that in the event of the unavailability of Sidney R. P^bb, 
Edward G. Murray, Trustee, is hereby authorized to conduct 
the above-mentioned hearings; this power to be valid only 
^antil the expiration or the appointm.ent of any member of 
this Board. 

The President then appointed Elizabeth B. Brockunier as Secretary of 
Committees and Philip J. McNiff and John J. Connolly as Secretaries of 
Committees ^o Tem to serve until the next annual meeting. 



%mK \-\ 



I, John Joseph Connolly, solemnly swear that I will well and faith- 
fully perform all the duties incumbent upon me as Secretary Pro Tem 
of the' Trustees of the Public Library of the City of Boston; so help 
me God. 



Dissolved: 



^L^i£di /i fit^t;^x^vu/u 







u><^^^>^_ 



Secretary 



Sworn and subscribed to before me thisy^ th day of June 
Suffolk County, s.s., Massachusetts 




970 at Boston, 



I 



I 




Notary Public 






ifiR 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, June 12, 1970 



167 



MAY 



A regular meeting of the Trustees of the Public Library as an Administrative 
Agency was held in the Trustees Room at U:l5 p.m. 

Present: Messrs Ganham, Murray, O'Gonnell, Parker, and Rabb. 

The President, lAr Rabb, in the chair. 

The minutes of the regular meeting of May 8, 1970, as presented were approved. 

The minutes of the meeting of the Committee on Buildings of May 29, 19*^0 as 
presented were approved. 

Following approval by the Director and in accordance with the authority dele- 
gated to hiir. by the Trustees, expenditiu^es for services and supplies were authorized 
to be charged as follows for the month of Kay 1970, provided that expenditures from 
City Appropriation have the approval of the City Auditor: 



I 



I 



To City Appropriations 

Personal Service 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



TOTAL 



CO 



To Trust Funds 

Contractual Services 
Books 



TOTAL 



MAT 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



TOTAL 



To Trust Funds 

Contractual Services 
Books 



TOTAL 



$3U7,622.13 

17,913.57 

10,121.61 

U0,992.81 

1U8.00 

8,065.3U 

$U2U,8e3.U5 



$381;. 66 

10,23U.39 
$10,619.05 



I 



I 



To Special Appropriations 

To Unliquidated Reserve 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Construction of Buildings and Original 
Equipment and Furnishings Thereof 



$3U7,622.13 
28,176.62 

21,226.09 
UO,992.8l 

1,903.99 
853.25 

$UUO,77U.89 



$38U.66 
10.23U.39 

$10,619.05 



$29.80 



$U, 197.81 
2,U86,80 



$l,82ix.UO 



To Special Appropriations 

Eastern Ri^glonal Library Program 

Books 

Supplies and Materials^ 



$14,19-7.81 
$2,8U1.52 



Following approval by the Director in accordance with the authority delegated to 
him by the Trustees, payment of bills was authorized to be charged as follows for the 
month of May 1970, provided that payment of bills from City Appropriation has the 
approval of the Cnty Auditor: 



I 



I 



In accordance with the usual practice in the matter of signing payrolls, on 
motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance with the 

provisions of Section 22 of Chapter 3 of the Revised Ordinances of 
1961 Philip J. McNiff, Director, or upon his delegation John J. 
Connolly, Associate Director, or Elizabeth B. Brockunier, Assistant 
to the Director, and Secretary of the Trustees, or Kevin T, Fitzpatrickj 
Supervisor, Business Operations, be and hereby is authorized to sign 
the payrolls of the Library in representation of the Trustees for a 
period not to exceed four weeks from June 22, 1970. 

VOTED: that subject to the approval of the Mayor in accordance with the 

provisions of Section 22 of Chapter 3 of the Revised Ordinances of 
1961 Philip J. McNiff, Director, or upon his delegation John J. 
Connolly, Associate Director, or Slizabeth B. Brockunier, Assistant 
to the Director, and Secretary of the Trustees, or Kevin T. Fitzpatrick^ 
Supervisor, Business Operations, be and hereby is authorized to sign 
the payrolls of the Library in representation of the Trustees for a 
period not to exceed four weeks from July 20, 1970. 

and 



and 



168 



VOTED: that subject to the approval of the Mayor in accordance with the 

provisions of Section 22 of Chapter 3 of the Revised Ordinances of 
1961 Philip J. McNiff, Director, or upon his delegation John J, 
Connolly, Associate Director, or Elizabeth B. Brockunier, Assistant 
to the Director, and Secretary of the Trustees, or Kevin T. Fitz- 
patrick. Supervisor, Business Operations, be and hereby is 
authorized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
August 17, 1970. 



I 



and 



VOTED: 



I 



that subject to the approval of the Mayor in accordance with the 
provisions of Section 22 of Chapter 3 of the Revised Ordinances of 
1961 Philip J. McNiff, Director, or upon his delegation John J. 
Connolly, Associate Director, or Elizabeth B, Brockunier, Assistant 
to the Director, and Secretary of the Trustees, or Kevin T, Fitzpatrick, 
Supervisor, Business Operations, be and hereby is authorized to sign 
the payrolls of the Library in representation of the Trustees for a 
period not to exceed four weeks flrom September Jh, 1970. 

Circular Letters Nos U, ^, 6, and 7 from the Mayor's Office were read and ordered 
placed on file. 

The Chairman of the Committee on Buildings reported on its meeting on May 29 and 
stated that the Director had conferred with Philip Johnson in New York and that Philip 
Johnson was now to send on the latest plans on hand for furniture, and that samples 
of appropriate furniture would be secured from furniture companies prior to drawing 
specifications. H© stated that the loan of the Pilgrim railing in the Library for 
the 3^0th anniversary celebration of Plymouth had been approved for a period of 
time to be set by the Director. He reported that the suggestion had been made 
that a memorial to John W. McCormack, retiring Speaker of the House of Representa-| 
tives, be established in the Library and that this was to be pursued through 
appropriate channels. 

The Director reported that His Honor the Mayor had approved on June 3 the 
contracts with the Internationsl Brotherhood of Bookbinders for the Bookbinders 
and with the Boston Public Library Professional Staff Association for the 
Professional Librarians. 

The Director presented for the consideration of the Board a revised salary 
scale for the P 5, P 6, and P 7 levels in the Professional Library Service, which 
levsls w^re not included in the agreement with the Boston Public Library Professional 
Staff Association, and these being the levels for those who hold managerial positions 
in the Library. He stated that adoption of this revised scale will enable the 
Library to be truly competitive in attracting and holding people not only locally, 
but nationally. He reported that the funds for the salary increases were initially 
taken out of the Library budget, but had been restored in the supplementary budget. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is adopted by the Trustees of the Public 
Library of the City of Boston a salary scale for Grades P 5, P 6, 
P 7 of the Professional Library Service - Managerial Positions, 

effective January 7, 1970, as set forth below t 

Pa^ 

Grade : I 



II 



III 



IV 



11 III 



Incre- 
ment 



I 



P5 

P 6 
P 7 



$12^00 $13000 $13500 $mooo $iU5oo $15000 $15500 $500 
1U500 15050 15600 16150 16700 17250 17800 550 

17600 18250 18900 19550 20200 20850 21500 650 



169 



I 



The Director stated that there were also managerial positions levels in the Library 
Assistants Service, the Clerical Serice, and the Mechanical Service which are not 
covered by formal agreements and for which salary scales should be established on a 
scale commensurate with the responsibilities of these positions. He submitted pro- 
posed scales for these positions for consideration. 
On motion duly made and seconded it was 



VOTED: 



that there be and hereby is adopted by the Trustees of the Public Li- 
brary of the City of Boston a salary scale for Grades LA 11, LA 12, and 
LA 13 of the Library Assistants Service - Managerial Positions, effective 
January 7, 1970, as set forth below: 



Pay 

Grade : 



II 



CO 
1-1 

s 



LA 11 $11500 $11950 
LA 12 12500 13000 

LA 13 1U500 15050 



III IV V 

$12U00 $12850 $13300 

13500 lUooo 1U500 

15600 16150 16700 



VI 



Incre- 
VII ment 



$13750 $lli2C0 
15000 15500 
I72SO 17800 



^50 
500 
550 



and 



VOTED: 



that there be and hereby is adopted by the Trustees of the Public Li- 
brary of the City of Boston a salary scale for Grades Cll, C12, and 
CI3 of the Clerical Service - Managerial Positions, effective 
January 7, 1970, as set forth below: 



I 



Pay 

Grade ; 

C 11 

C 12 
C 13 



I II III 

$11500 $11950 $12U00 

12500 13000 13500 

i1a5oo 15050 15600 



IV 



VI 



Incre- 
VII ment 



$12850 $13300 $13750 $1U200 $U50 

lUooo 1U500 15000 15500 500 

I6150 16700 17250 17800 550 



and 



VOTED: 



that there be and hereby is adopted by the Trustees of the Public Li- 
brary of the City of Boston a wage scale for Grades M 11, M 12, and M 13 
of the Mechanical Service - Managerial Positions, effective January 7, 
1970, as set forth below: 



Pay 

Grade : I 

M 11 $11500 
M 12 12500 
M 13 lli500 



II 

$11950 
13000 
15050 



III 



IV 



VI 



Incre- 
Vn ment 



$12U00 $12850 
13500 lUOOO 
15600 16150 



$13300 $13750 $lii200 $U50 

1U500 15000 15500 500 

I67OO 17250 17800 550 



I 



The Director reported further in the matter of the Sewers in the Bindery, whose 
situation in respect" to wage scale he had mentioned at an earlier meeting. He stated 
that they were very poorly paid, that their contract has not as yet expired, but that 
he would like to have the permision of the Trustees to open negotiations with the Law 
Department with a view to granting them a new scale. He stated that the Sewers are 
receiving less than the LA 1 rate and that they deserve to be brought to at least the 
level of the U 2d, particularly so as the Bookbinders are receiving a substantial 
increase. The Director was authorized to take steps looking toward a revision of the 
scale of payment for the Sewers 



170 



The Director stated that the Library Aides T-dio are paid on an hourly basis 
receive $1.50 per hour and that he was reconanending that this rate be increased to 

$1.6$ per hour. 

On motion duly made and seconded it was 

VOTED- that there be and hereby is adopted hy the Trustees of the Public 
Library of the City of Boston an hourly rate of pay for Library 
Aides of $1,6^ per hour, effective July 1, 1970, 

The Director brought to the attention of the Board the matter of the salary of 
the Associate Director, recommending that he be removed from the regular Profession^ 
LibrS pay scale in which he is now included and given a special rating commensurate 
with the administrative duties he carries. 

The Board went into executive session. 
The meeting was resumed. 

The Board expressed to the Associate Director its appreciation of the woiic that 
he has carried on and stated that it was in agreement with the recoomendation of the 
Director. 

On motion duly made and seconded it was 

VOTED: that the salary of John J. Connolly, Associate Director, be set 
at $25,000., effective January 7, 1970. 

The Director stated that authorization was needed to withdraw from the Lee M. 
Friedman Fund for Merit Awards the sum of the expenses for the twenty-five year 
awards and ceremony held on Hay 29. 

On motion duly made and seconded it was 



171 



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o 



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VOTED: 



and 
VOTED: 



that the Director be and hereby is authorized to expend from the 
Lee M. Friedman Fund for Merit Awards the amount of five hundred 
dollars ($^00.) in connection with the program for recognition of 
members of the staff who have served twenty-five years in the Library^ 

that the Collector-Treasurer be, and hereby is, authorized to withdraw 
from the savings account in the South Boston Savings Bank in the name 
of the Trustees of the Public Library of the City of Boston, Lee M. 
Friedman Fund for Merit Awards, Account No. 223326, up to the amount of 
five hundred dollars ($^00.) to pay the miscellaneous exi^enses incurred 
in connection with the recognition of service of twenty-five years by 
members of the staff, upon presentation by the Director of authorization 
to make such payments. 

The Director stated that in response to public advertisement bids for finish hard- 
ware for the Addition had been subpiitted and opened and read on May 13, 1970 as follows: 



V/illiam Davies Co., Inc. 
11^9 California Street 
Newton, Massachusetts 

David E. Thompson, Inc. 
89 Tosca Drive 
Stoughton, Massachusetts 



$39,800. 



U6,81Ui. 



I 



I 



D. H. Eskin Co., Inc. 
933 East Second Street 
Boston, Massachusetts 

Campbell Hardware Inc. 
27U Centre Street 
Newton, Massachusetts 



56,989 



62,053. 



VOTED: 



He stated that the Architects were recommending that there be accepted the subbid 
subS^ted by^the lowest bidder and that, inasmuch as there had been f ^^^lowance of 
$85^ for the finish hardware in the Vappi contract, acceptance of this subbid would 

mean a saving of $U5»000. 

On motion duly wade and seconded it was 

VOTED: to accept as the subbid for finish hardware under the general con- 
tract ith vappi & Company, Inc., for construction of the addition 
to the public Ubrary building on Dartmouth Street at Copley Square 
the bid of William Davies Co., Inc., m California Street, Newton, 
Massachusetts, the lowest responsible and eligible ta^dder in the 
public bidding, in a total amount not to exceed thirty-nine thousand, 
eight hundred dollars ($39,600.00); and that the President is hereby 

auSiorized to do all things necessary to f ^^^^'^^^^'I'^i^D^ies cf Inc 
the subcontract between Vappi <i Conpany, Inc., and William Dawies Co.,Inc. 

The Director submitted for approval the annual agreement for rental and main- 
tenance ofTIcM Coronastat Electrostatic Office Copy Machine, said agreer,ent to be 

without change in price. 

On motion duly made and seconded it was 

that the Board of Trustees in charge of the Library Department, acting 
-in tJiA name of and for the City of Boston, does hereby accept an in- 
Sr^en?^ iL^^ by Ld betweln SOI CORpSr.TION and the^ITY OF BOSTON 
for rental during the period July 1, 1970 tlnrough J"ne 30, 1971 °^ °?« 
Coronastat 55 Electrostatic Office Copy Machine suboect to the rental, 
terms, agreements, conditions, and covenants set forth m said in- 
strument of lease; and that public advertising with respect to the 
aforementioned lease be dispensed with; 

that Philip J. McHiff, Director, and Librai-ian, of the Public Library 
ofthe City of Boston be and hereby is authorized and f^^^^^ f^ 
name and behalf of the Trustees of the Public Library of the City of 
Boston to execute said instrument of lease in quadruplicate. 

A report on the status of the construcUon of the addition was made by the Director, 
who sta^d that the striice of the concrete-mixer drivers had brought work to a stand- 
^ilf Sd tha? the vSS^Company was most interested to go ahead and was explorajag with 
the enSeers a^d tlSi^g pe^, in consultation with the architect, the possibility 
of mixing concrete themselves in their machine on the site. 

The Director reported further that the architects are requesting permission 
to proceed on the plLs for revising the toilet areas which are to be reduced by 
one! ?n order to cSe for handicapped people; that actual cost reduction on toe 
sho^s is S hand; that a meeting on the wood for the bookcases ^<^ P^^^^f '^^ 
bP^rheld and that on the basis of this meeting and conference in New Yoi* it is 
hoSd that^here will be achieved a sizeable reduction in the cost of these ztems. 
He^eported thlt fallowing his conference vdth Philip Johnson, Robert Abrahamson, 
of I^^S^ctfSsiS Orou^. had conferred with Philip Johnson in HewYork on areas 
in which the $270,000 furtlier reduction in cost needed might be obtainea. 



and 
VOTED: 



172 



I 



The Director brought to the attention of the Trustees that there has been a 

jSi JSic^ pe^le and that the Director and Associate Director approach them « 
the matter. It vras so agreed. 

.rd - ^-:i^^^^ rorra^Ar^^---^-/^^^^^^^^ 

The Director -po^ed - «. B «;- ^ ^-- gr^t o^$2^00^^^Peder^ -^^ 

vas ^^^^'ilZ l^^^^^\''^'Z S^expend^balance in «ie Federal appropriation 

The Director reported on the status of the legislation to ijicrease library support 
^ it ^i^+r that oral assurance of support once the bill had cleared the House had 
ZZ r^ei^d'Jro^ certSn mSsMthe'lenate and that the bill has -" ^- 2?°^^ 
^V^T^ the Ho-^ays^and ^.ans C^^te. ^e^.nt^ '^^XlL^X "^%lo,000. 
Uon IS approved for the latoary^erewo^ be ^^^^^^^ recognition of tte 

xn t^^^-^irect ^ant-^-aad, a^j^further^^ reference library of last recourse 

r ^thi i?sr?Sroira = p^^t^ f - -\rf-^L^* Cd^^^:/u:st:r or 

resident of Massachusetts. Regional support would be doubiea. I'-unaing i«4 
fiscal 1971 would lijnit support to $100,0C», 

The Director reported that although most of the City documents iJithe^d City 
Hall wh^ch must be kept for a period of years and .^ad been moved into the ^^o 
thTbuilding, there were many remaining in the ola Cxty Hall and th-.t the Library 
had r^eived penaission to take these and store them iji the basement of the old . 
C^Iesto^BK Stoary building. He reported that there was a large amount of 
H^^Bn+I^ material which was now in storage at Charlestown, reporting that the 
d???^^a^ of^iS ha^ been accc«ipli^ by Library personnel wc^king under 
+hf s?^^Sndent S^^ldings. This mterial iiicludes documents to be placed in 
th^ L^r^^s a^^^^ll^ti- as well as items stored for the Auditor and the 
C ollector-Treasurer . 

The Director reported te the Board on his conversations with an individual who 
had co^ Ste the Ubra^ and had expressed a desireto »^^P---- ^u:verSar 
ipavB to the Library funds for works of art. Mr Oanham stated that he oeiievea T.nd.- 
itwls ?h^ s^ SSvidual who had c<Me te talJc with hi^ about the same project. 

The Director cemented on the several contributions received ^"^^"2 ^^^^^^^f^ 
noted tLritorris Goodmai. had substantially increased his annual gift. It is hoped 
?haf M^^odSTcan be interested in establishii^g a book fund for the Library 

The Director brought to the attention of the Board that there mi^t be need 
for holding a Board meeting during the summer period. 

The President suggested that a resolution was in order te thank the retiring 
Presi^nt^Xi^ B. cSham, for the magnificant work he had done during his tern 
as president. 



I 



173 



I 



Accordingingly, on motion duly made and seconded, the following resolution was 
taken 

RESOLVED: that this Board wishes to record its appreciation of the 
outstanding service rendered by Erwin D. Canham during his tem as 
President of the Trustees of the Public Library of the City of Boston 
and orders that this expression of its appreciation be spread upon its 
minutes. 

Mr Canham suggested that the Board should also express its appreciation to the 
officers and staff of the Library for the producUve work they have done. 
On motion duly made and seconded it was 



VOTED: 



CO 
t-l 



that the Board of Trustees wishes to express its appreciation 
to officers and staff of this Library for their productive work 
during the past year. 



Dissolved: 



^^J^jl/^ ^ ^^<«^M-VC^ 



Secretary 



I 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, September 2^, 1970 



I 



I 



A regular meeting of the Trustees of the P.jblic Library as an Administrative 
Agency was held in the Trustees Room at U:05 p.m. 

Present: Messrs Canham, Murray, O'Connell, Parker, and Rabb. 
The President, V\r Rabb, in the chair. 

The minutes of the regular meeting and annual meeting of June 12, 1970 
as presented were approved. 

The minutes of the meeting of April 10, 1970 were corrected to delete the 
minute and vote on entering into a contract with F. J, Barnard &: Co., Inc., 101 
Mystic Avenue, Medford, Kassach^asetts, sole bidder in the public bidding for 
supplying and delivering library binding and papers, the Director reporting that 
the^llw Bepartment had not approved the award without inclusion of transportation 
charges. He stated that subsequently the Law Department had -iven its approval 
and that the contract had been entered into on July 16, 1970 and that this action 

should be confirmed. 

On motion duly made and seconded, it was 

VOTED: that there be confirmed the entering into a 
contract on July 16, 1970 with F. j, Barnard 
& Co., Inc., 101 Mystic Avenue, Medford, 
Massachusetts, the sole bidder in the public 
bidding, for supplying and delivering library 
binding end papers at a total cost not to 
exceed two thousand one hundred sixty dollars 
and six and one-half cents ($2,160,065 ), 
plus transportation charges not to exceed one 
hundred dollars ($100). 



174 



Following approval by the Director and in accordance with the authority- 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the months of June, July and August 
1970, provided that expenditures from City Appropriation have the approval 
of the City Auditor: 



JUNE 



JULY 



TOTAL 



To Special Appropriations 

Eastern Regional Library 
Program 

Books 
Supplies 



$ li08.32 



$13,675.28 
8,679.86 



AUGUST 



To City Appropriations 








Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & 

Obligations 
Equipment 


$5oo,Uli5.io 

20,2iii4.53 
7,817.58 

35,609.83 

201;. 30 
1,231.60 

$565, 552. 9U 


$361,755.29 

Iii,ll4l4.98 

3,827.16 
22,860.1*3 

17U.60 
1,116.00 

$1|03,878.U6 


$l496,ii72.98 

l5,5Wi.2li 

11,200.67 

113,30li.83 

177.60 


TOTAL 


$63^,700.32 


To Trust Funds 








Personal Services 
Contractual Services 
Supplies & Materials 
Books 


$ I42.00 

321.10 

U5. 22 


$ 216.00 

1,721.00 

93.1*0 

3,281.38 


$ lli7 .00 
I47I.05 

918.20 



$5,311.78 $1,536.25 



$26,391.12 $31,790.1t5 
2,11*6.02 U,l61i.08 



I 



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CO 



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175 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies & Materials 
Books 

TOTAL 



To Special Appropriations 

Eastern Regional Library 
Program 

Books 
Supplies 



JUNE 



$ 125.56 
3,U00.77 



$3,526.1*3 



JULY 



AUGUST 



$ 216.00 
1,721.00 

93.1*0 
3,281.38 

$5,311.70 



$ 3J*7.00 
1*71.05 

918.20 
$1,536.25 



$13,675.28 
8,679.86 



$26,391.12 
3,1*13.87 



$31,790.1*5 
2,652.30 



I 



The Director reported that with this meeting a new form for the personnel report 
was being used. He pointed out that as of January 1, 1970 there had been budgeted 577 
positions, that on January 1 there were 560 employees, to which were to be added 17, 
representing positions to be filled because of the elimination of outside contracting 
services that had provided building cleaning and operation of trucks and bookmobiles 
and guard service. 

He thereupon presented the Personnel report for the months of May, June, July, 
and August, 1970 as follows: 

Personnel Activity ; 

Full-time employees : 



Budgeted 
Positions 



May 1 Employed Terminated Sept. 1 



General Administrative 
Offices 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the months of June, July and August 1970, provided that payment 
of bills from City Appropriations has the approval of the City Auditor: 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges & 

Obligations 
Equipment 



JUNE 



$500,1*1*5.10 
2l*,51*8.7l* 
ll*,031.i*3 
35,609.83 

lU, 81*3.71 
3.71*6.69 



JULY 



$361,755.29 
12,1*11.11 
15,801.09 
22,860.1*3 

3,280.81* 
11,270.71* 



AUGUST 



$356,21*5.61* 

36,096.65 
5,861.08 

113,301*. 83 

3,083.66 
2,511.70 



I 



I 



Professional 
Pre-Professional 
Library Assistants 
Clerical 

Part-time in F.T.E. 



General library Services 

Professional 
Pre-Professional 
Library Assistants 

Part-time in F.T.E. 



11 


10 








10 

















17 


11* 


h 


2 


16 


8 


6 


2 





8 


■35 


"15 


6 


"T 


ik 





V.5 





1/.5 





"35 


30.5 


"^ 


5.5 


ik 


92 


85 


2 


5 


82 


22 


29 


5 


6 


28 


no 

■■■?ai 


105 
"51? 


22 


-g 


7153 





21*/12.5 


1/.5 


6/3.2 


19/9.8 


TfSC 


23I.5 


2$. 5 


1*8.2 


212.8 



TOTAL 



$593,225.50 $U27,379.50 $517,113.56 



17B 



177 



Budgeted 
Positions 



Research Library Services 

Professional 
Pre-Prof es sional 
Libraiy Assistants 

Part-time in F.T.E* 



Business Operations 

Professional. 
Library Assistants 
Clerical 
Mechanical 
Bindery 

Part-time in F.T.E. 



Resources and Processing 

Professional 
Pre-Prof essional 
Library Assistants 

Part-time in F.T.S. 



Totals 

Professional 

Pre-Professional 

Library Assistants 

Clerical 

Mechanical 

Bindery 

Part-time in F.T.E. 



50 
13 

TTT 





1 

9 

22 

70 

18 

120 



l5o 



27 

7 

U6 



"5^ 



181 
1x2 

236 
30 
70 
18 





May 1 Employed Terminated Sept. 1 



U7 

15 

Ul 

"TO3 

3/l>$ 



3 

1 

25 




1 

7 

lU 

2/1.0 



1 
8 

67 

17 

113 


"TT3 



2b 

10 
69 

2/1.1 

TSinT 





1 
19 

1 

?r 








16 

1 

17 





2 

6 

U3 
35 
1/.U 

35nr 



3 

U 

U3 

1/.5 
3o3 



167 

5U 

238 

93 

17 



30/15 >6 



7 

111 

93 

2 

20 

1 

157 

2/.9 

15779 



9 

17 
92 

1 

1 
155" 

10/5*2 



U9 
9 

52 
Ho 

l/>5 
TE(n5 



1 
9 

25 

65 

17 

TI7 



n7 



23 

lU 
69 

2/1.0 
-WPS 



165 

51 
239 

33 

65 

17 

22/11.3 

"35175 



Action taken by the Committee on Finance since the last meeting of the Board 
on June 12, 1970 was approved as follows: 

Confimation of award of contract for repr oduction of 
certain items into catalog card and book card form 

VOTED: that there be confirmed the action of the 
Committee on Finance on July 1, 1970 in 
entering into with General Microfilm Com- 
pany, 100 Inman Street, Cambridge, Massa- 
chusetts, the sole bidder in the public 
bidding, a .service contract for the reproduc- 
tion of certain items into catalog card and 
book card fom during the period July 1, 1970 
throu^ June 30, 1971, the total fee thus 
charged to be subiec to the terms, agree- 
ments, and conditions set forth in said 
contract. 



I 



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I 



Confirmation of award of contract for fumishingj delivery and installing 
six sixty-drawer card catJilog cases 

VOTED: that there be confirmed the action of the 
Committee on Finance on August h, 1970 in 
entering into with Bro-Dart, Inc., 56 Earl 
Street, Newark, New Jersey, the second 
lowest eligible and responsible bidder in the 
public bidding, a contract for furnishing, 
delivering and installing six sixty-drawer 
card catalog cases, as specified in the 
specifications, at a total cost not to 
exceed four thousand one hundred eighty-two 
dollars ($U,l82.00). 

Confiiroation of award of contract for supplying and delivering book 
jacket covers 

VOTED: that there be confirmed the action of the 
Coninittee on Finance on September 17, 1970 
in entering into with Bro-Dart, Inc., 
56 Earl Street, Newark, New Jersey, without 
publicly advertising for bids, a contract 
for supplying and delivering book Jacket 
covers at a total cost not to exceed five 
thousand four hundred fifty-six dollars 
($5,1456.00). 

In accordance idth the usual practice in the matter of signing payrolls, on 
motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 ^hilip J. McNiff, Director, 
crupon his delegation John J. Connolly, Associate Director, 
or Elizabeth B. Brockunier, Assistant to the Director, and 
Secretary of the Trustees, or Kevin T. Fitapatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from October 12, 1970. 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director 
or upon his delegation John J. Connolly, Associate Director, 
or Elizabeth B. Brockunier, Assistant to the Director, and 
Secretary of the Trustees, or Kevin T. Fitzpatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from November 9, 1970. 

Circular Letters Nos. 8, 9, 10, 11, and 12 from the Mayor»s Office were read 
and ordered placed on file. 

The Director reported that no meeting of the Committee on Buildings had been 
held since the last meeting. 



and 



178 



179 



^Sf ^n^^-r^^rooSTnrad of $^7U,000 to^rds the Ji^r^r.. s boo. ^nd. 
He stated with the legislation having been passed so late in the nscal year we 
S^^atuiTdid not p^ the full amount authorized in the supplementary budget 
^h wS^ted upon in the last few days of the legislative session. 

The Director reviewed the situation in respect to supplementary Federal 
funds^^r c^st^ction of the Addition. He stated ^hat the Libx|ry has 
received $6o5.O0O in Federal funds for building purposes under If CA and ttet 

the Library. 

Mr Canham raised a question concerning the continuing process ^^^f '^f^f^^^ 
the buildS^osfof the\ddition, referred to during the site inspection earlier 
in the afternoon. 

The Director reported that Change Orders Nos. 2h, 25, 26, and 2? were ready 
for sSing brt^^g the amount by which costs have yet to be reduced down to 
S 8L8 OTo! He Sinted out that this latter included an additional a»°"nt 

continuing process. 

The Chaiman of the Committee on Buildings stated that the story on the 
cooperati^ e??^t1n bringing in the Ubraxy Adation ^t a cost agreed upon 
bv the interested parties should eventually be written for publication, ine 
Sr^tor c^n^red^ suggesting that this should be done when the work xs done 
and final results known. The Board was agreed. 

Mr Canham inquired as to the amount that would be needed to furnish the 
AddiUon and to refurnish the Central Ubrary building. 

The Director stated that it was estimated that the furniture would cost 
$1.25o5o6 I^d toat ?he refUn^shlng would run $U,OOO.00C) to $5,000,000, 
depending on how much was done. He stated that he *" Pl«^i"g^*?,i"°J"f^ 
S cofts in the Capital Budget, that he had been advised to follow this 

procedure • 

The Director recalled that there had also been appropriated building funds 
for the iSraS^for Dudley Street and for Ix,wer Mills, that tWs money has not 
been made available and the buildings have not been constructed. 

The Director reported that the cleaning of the exterior of the Central 
Library building was now in process, that this is being done by the PFD 
"S cSst to\he Ubraiy as part of its beautification program for Cop;ey 

Square* 



1 



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The Director reported receipt of a letter under date of September 22, 1970, 
from Architects Design Group stating that Vappi & Company had ^eqaested an 
extension of the construction tljr.e under the General Contract for the Ubrary 
Iddition for the amount of the duration of the strike that had held up construction, 
namely eighty (80) calendar days, plus a twelve-day start-up time, or a total of 
ninety-two calendar days. 

On motion duly made and seconded, it was 

VOTEDx that the Trustees of the Public Library of the City of 
Boston approve the recanmendation of the Architects for 
the Boston Public Ubrary Addition, with offices at 
67^ Massachusetts Avenue, Cambridge, Massachusetts, that 
an extension of ninety-two (92) calendar days to the 
Contract Time be granted to Vappi & Company, Inc., 
2U0 Sidney Street, Cambridge, Massachusetts, for the 
construction of an addition to the Boston Public Ubrary, 
Copley Square, Boston, Massachusetts, and that the said 
Architects for the Boston Public Library Addition initiate 
the appropriate Change Order. 

The President reported receipt of a letter from Mr Lenahan 0»Connell 
concerning the Dudley Street BranchUbrary site in the manicipal cooiplex 
of courthouse, police station, and branch library, stating his conviction 
that the library should be built in some other location, and requesting 
that the matter be placed on the agenda. 

Mr O'Connell stated that he passed the site daily and that he was 
convinced that there was not sufficient space in the area remaining to 
adequately set off a library building. 

The Director suggested that it would be better to wait until after the opening 
rf the Grove Hall Branch Ubrary to raise this issue of Dudley Street, reporting 
that this question has been raised each time there is occasion to confer with 
the Director of the Public Facilities Department. 

The matter was placed on the table. 

The Director reported on the extreme delays in obtaining furniture for the 
South End Branch Ubrary, citing a letter from the firm of Mitchell and Giurgola, 
its architect, calling attention step by step to the delays from July by PFD 
in even reaching the point of advertising for bids for the furniture, which 
even at this late date has not taken place. He pointed out also that ^^ date 
we still do not have the Charleston Branch Ubrary released to Ubrary control, 
nor the Brighton Branch Ubrary building completed after approximately one year 
of operation. 

The several members of the Board discussed possible approaches to the problem, 
including the possibility of opening a new branch library with the old branch 
library's furniture and equipment rather than let a new building stand vacant — 
a ready invitation to vandalism. 



I 



I 



180 



181 



Mr Canham suirunarized the situation, that the basic root of the problem is 
that PFD is still impeding the work of the Library and that the approach to them 
mirht be that the Trustees understand that the people at PFD are oyerwhelijed with 
the amoLt of work that there is to be done for the City, and in view of this why 
shou^ ^ey not delegate back to the Trustees charge of Ubrary construction .nd 
thus relieve their burden. 

The Director commented that the Library is, however, midstream with its 
present projects which it will have to carry on as best it can under the present 
procedure, 

Mr Canham suggested that the Director and Associate Director when possible 
prepare a concrete presentation of the Library construction situation, step by step 

The Director brought to the attention of the Board that there was still a 
disagreement as to the placing of the Deferrari inscription on ^^e bust that is 
to be done by Joseph Goletti, that Mr William Kerr was of the opinion that from 
the terms of the gift the inscription should be placed on the bust itself, and 
that this was unacceptable to Mr Coletti. He stated that he and the Associate 
Director had had a further meeting with Mr Coletti, that he believed that Mr 
Coletti should get on with work on the bust, and that the Associate Director 
pursue the matter to a satisfactoiy resolution of the issue. 

The Director reported that the Library was experiencing security problems, 
that po-^ketbooks were being stolen, and that a procedure to summon assistance 
promptly had been instituted whereby the police officer on duty can be reached 
by automatic paging equipment. 

The Director called attention to the new subway kiosk being erected at the 
entrance to the old South Church, that there was great ot)jection to its design 
which blocks the view in that corner of Copley Square, that the BRA, the Back 
Pay Association, and other interested parties were to hold a meeting on 
September 29 at the Old South Church, and that he was recommending that the 
Library join in this meeting. 

It was the sense of the meeting that the Director should attend the meeting 
and support the position taken by Dr Meek of Old South Church. 



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The minutes of the regular meeting of September 25, 1970 as presented were 
approved. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
aphorized to be charged as folios for the month of September 1^70 provided 
that^enditures fro^ City Appropriation have the approval of the City Auditor. 



CO 



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I 



To City Appropriation 

Personal Services 
Contractual Services 
Supplies & Materials 

Books 

Current Charges & Obligations 



TOTAL 



To Trust Funds 

Personal Services 
Contractual Services 
Books 
Equipment 



TOTAL 



To Special Appropriations 

Eastern Ftsgional Library Program 

Books 

Supplies ft Materials 



SEPTEMBER 



$U50,U02.$5 
19,703.70 

U, 509. 57 

55,273.6U 

55*00 

$530,991.96 



$ 210.00 
U90.69 

12,662.35 
509.00 

$13,872.5U 



$57,50U.97 
6,U03.20 



Dissolved at 5s30 p.m. 



\J Secretary 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the month of September 1970, provided that payment of bills from 
City Appropriations has the approval of the City Auditor. 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, October 16, 1970 



A regular meeting of the Trustees of the Public Ubrary as an Administrative 
Agency of the City of Boston was held in the Trustees Room at U:00 p.m. 

Present: Messrs Canham, O'Connell, Parker, and Pabb. 
The President, Mr Rabb, in the chair. 



1 



I 



To City Appropriation 



Personal Services 
Contractual Services 
Supplies ^ Materials 

Books 

Current Charges & Obligations 

Equipment 



SEPTEMBER 



$[,50,U02.55 

28,763.82 

8,832.58 

55,273.6U 

3,967.92 
1.71U.50 



TOTAL $5U8,955.01 



182 



To Trust Funda 

Personal Services 
Contractual Services 
Books 
Equipment 



TOTAL 



$ 210.00 

U9O.69 
12,662.85 

509*00 
jj>13,872.5U 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies and Materials 



$57,50U.97 
12,3U7.'49 



The Director presented the Personnel report for the month of September 
as follows: 

Personnel Activity; 



Piill-time employees: 



Budgeted 

Positions Sept. 1 Employed Teminated Oct. 1 



General Administrative 
Offices 

Professional 
Library Assistants 
CQ.erical 

Part-time in F.T.S. 



General Library Services 

Professional 
Pre-Prof ess ional 
Library Assistants 

Part-time in F.T.E. 



11 

17 
8 

"35 


1^ 



10 

16 

8 

"in 



■311 



1 
T 



10 
IS 



in 



92 
22 

110 



"T211 



82 
28 
93 

212.3 



u 

2 



1.6 



3 

18 

"2r 



86 

27 

90 

"JoJ 

22/ll.>4 
21U.U 



Research Library Services 



Professional 
Pre-Prof ess ional 

Library Assistants 
Part-time in F.T.E. 



SO 

33 

Jk 

117 


117 



U9 
9 

110 

110.5 



1 
3 

17 

"17 



1 
1 

-Ik 

16 



U9 
11 

Jl 
111 

i/>5 
111.5 



1 



I 



CO 

o 



I 



I 



I 



I 



183 



Budgeted 
Positions 



Sept. 1 Qnployed Terminated Oct. 1 



Business Operations 

Professional 
Library Assistants 
Clerical 
Mechanical 
Bindery 

Part-time in F.T.E. 



1 

9 
22 

70 

18 

T5o 



120 



1 

9 

25 

65 

17 

117 



117 



1 

1 

T 



1 
2 
2 

1 



T 



1 

9 

23 

6U 

16 

115 


liT 



Resources and Processing 

Professional 
Pre-Prof essional 
Library Assistants 

Part-time in F.T.S. 



27 

7 

1;6 



"5o 



23 
lU 

69 
T(55 
2/1.0 
107.0 



1 
1 

20 

"22" 



■^ 



l/.U 



2k 
13 

7U 
111 
1/.6 

111.6 



Totals 

Professional 
Pre-Profess ional 
Library Assistants 
Clerical 
Mechanical 
Binderj' 

Part-time in F.T.E. 



181 
U2 

236 
30 
70 
16 

Wi 


577 



165 

51 
239 

33 

65 

17 

Tfo 

22/11.3 
^81.3 



6 
6 

U9 
1 

1 
1 

w 

3/1.6 

6ir3 



1 

6 

U9 
2 
2 

1 

w 

liHI 



170 
SI 

239 
32 

6k 

16 

2U/12.5 

"5HE3 



The Director reported receipt of a communication from the Corporation Counsel 
calling to the attention of the Trustees Chapter 571 of the Acts of 1970 which amends 
the "Open Mpeting Law" to prohibit the holding of executive sessions within four 
hours prior to the scheduled time of a public meeting, except in cases of er-iergency. 

The Director reported that there had been no meeting of the Committee on Buildings 
nor Committee on Finance since the last meeting. 

The Director reported on the extra precautions taken for security, that the 
patrolling police officers had been put on duty at the door entrances, that when 
there had been a bomb scare earlier in the week the police had been at the Library 
within three minutes and the bomb squad had zone through the building in about 
twent^''-five minutes. 

The Pref'ident inquired as to vandalism in the Library. 



184 



185 



The Dlro-tor stated that at the Biblioteca Utlna vandals had broken in 
thro^IS t^ neiehborLiE roof, but that this kind of vandalism had not been tr..,e 
if t^e Centrariibrl^:: that' the Libraxy had been fortunate in thxs respect over 
the years. 

The Wrector reported the impending retirements from the Ubrary, of Mrs 
P^vvl^brnlorPelders Advisor for Children, and Mrs Veronica Lehane, Children's 
Sr^; two' of the Library. s senior officers ir the field of children-s work. 

The Director reported the rece-'pt of a letter from the women employees in 
the Binder; requesting better remuneration for their group. He stated that he 
had ackn^Iedc^d the lommnication with word that the Ubrary would do all that 

The Board then took up the budget estimates prepared for 1S71 which had been 
sent to the Trustees in advance of the meetir.g. 

The aireotor stated that the budget reflected a total increase of $6U1.000 
while at tbe saire time there were decreases totalir^ $:iJ,3,000 In certain items, 
resu^tirP in ITVerlll net increase of $U98,0OO. H<, stated that the increases 
In the item for ?erson,l Service of $86U,OOO.over the 1970 appropriation would 
t I IIa\1\-\7': 000 throuph reljrburserient from the State for salaries of staff 
^Lrrfabl t^ the^CerfS ioroperation. He ^'-.ht to the attention c,th 
Eoarl that it was anticipated that the City Council »:°"l^.^^^„^=^^\f ^.^^f ^^^ "^ 
„»=v to increase the 1970 Personal Service appropriation by $17U,000 to meet tne 
cost o? the additional personnel employed to replace those services formerly 
contracted for andappearing elsewhere in the budget. 

He then reported in detail on the allocations in the Personal Sgrvioe 
accour? that comprise the increases, such as paytnent of 1970 increases in 
sal^ ove^ a fSl year period, payment in 1971 of further increases to be 
^raS^d under union contract to the Professional Service, to the Library 
SsSstantf^d aerical and Mechanical Service, to the Bookbinders, and an 
^lo^a^ce for granting increases to those in Management positions who are 
outside bargaining units. 

He discussed the amount that should be allocated for Management position 
increases; affecting about 30 people, stating that Particularly action was 
needed for the lower group in management, that the figure of B% had been 
swpested as a fair base for such increases, but that he was suggesting that 
^^Mm^sum be used for this allocation. He stated that since the members of 
ty^ulr^v w^r^^utf^de bargaining units, action to grant such increases would 
have to be taken by the Board when funds are made available. 



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The Director reported on some categories of the budget in which there were 
increases: communications - new buildings being opened; oil and gas -- "«" 
buildings; steam ~ Kirstein formerly hooked into the heating at old City Hall} 
connection to Edison; electricity - all work has had to be done by outside 
c™ct siBCe the Library has been unable to get electricians through Givil 
Sei^ice; motor equipment ~ the outside contracts for truck and bookmobile 
™tion have b^en cancelled and now the bookmobiles are getting old and the 
replacement of these could be by small bookmobiles with a 2500 instead of a 
3500 book capacity which have a greater flexibility pointing out also that 
Boston now hks a good branch library system with units fair^ near the^eople 
thev serve); transportation - fares between units, etc.; advertising - 
increi^S use of newspaper and library journal advertising for personnel; auto- 
moUvf supplies and .^terials - taking over operation of bookmobiles and trucks 
requires pSc^e of gasoline and oil) rentals - while a Urge reduction in 
se?^ice coSracts has been effected at the same time there was a large increase 
in rental of office equipment for the enlarged data processing program. He 
stated tha? the otheritems with increases reflect the increased cost of supplies 
and equipment* 

He pointed out that the cleaning cost had been reduced through dispensing 
with contractual cleaning and adding h to staff which would *^^xeve a saving of 
a^roxirnately $80,000 as well as a better control of people withm the building. 

He reported that $777,000 had been allocated to books, under which the major 
increase w^in dues and subscriptions where $50,000 had been added to last year's 
figure of $150,000 because of the increasing fees for this category. 

The Director stated that the budget estimates of the Library would be reviewed 
with the budget officers of the Administrative Services Department prior to the 
formal submission of the budget by the Mayor to the City Council. 

It was the sense of the meeting that the budget for ^971 as presented be 
adopted, subject to minor adjustments following discussion with the Department 
of Administrative Services, and on motion duly made and seconded, it was 

VOTED: that there be adopted budget estiinates for the operation 
of the Library- in 1971 to be covered by appropriations 
from the City of Boston as set forth in the accompanying 
schedules, said estimates to be transmitted to the ^ ^ . 
Administrative Services Department by the Director, subject to 
certain changes and modifications to be made by the Director 
as discussed at this meeting: 



I 



1. Personal Services 'lot' 

2. Contractual Services 390, 

3. Supplies and Materials oG9, 
U. Current Charges and Obligations 355, 

5 • Equipment , ■ j9^ 

Total Budget $6,966, 

Less State Aid Grant - 261, 

$6,705, 

Less Salaries Returned to City due 
to Eastern Regional Library Program 

TOTAL REQUESTED FOR LIBR-^RY FOR 1971 $6,579,625.00 



856.00 
300.00 
lOU.OO 
715.00 
000.00 
975.00 
782.00 
195.00 



- 125.570.00 



186 



187 



The Director reported that it was hoped that it would be possible to open the 
new Grove Hall Branch Library shortly, stating that this building had been turned 
over incomplete by the Public Facilities Department on twelve hours notice. He 
stated that he was proposing the phasing out of the Mt Bowdoin Branch Librarj^ when 
Gr-ove Hall ^s in operation. He reported the disorganized condition of the interior 
at the time the Library officers had taken possession, with all the keys having 
been lost by PFD so that the Library had had to have new keys made, the windows 
boarded up and a lock put on the front door, pending occupancy. He stated that 
PFD had indicated that the bulk of the furniture could be expected the following 
week and that as soon as a modest amount of furniture is delivered the Library 
will move in. The President inquired as to the alarm installation for the build- 
in? The Director stated that it was a Sonaguard installation and he was asked 
to make certain that it was working, with perhaps a connection to the local police 
station. 

The Director reported that in response to public advertisement bids for 
supplying and delivering 200 rolls of offset paper had been received and opened 
on September 2^, 1970 as follows: 



D. F. Munroe Co, 
3^1 Middlesex Rd. 
Wilmington, Mass. 

Saxon Paper of N. E. 
3U2 Western Ave. 
Boston, Mass. 

Riz Paper Co. 
Div. of John Carter ^ Co. 
U20 Rutherford Ave. 
Charles town, Mass. 

Rourke Qio Paper Corp. 
128 Smith Place 
Cambridge, Mass. 

Colonial Paper Co, 
20 Freeport Way 
Dorchester, Mass. 



$6,182.00 



6,U17.C0 



6,82^.00 



7,581.10 



7,935.00 



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The Director stated that recommendation was being made to award to the second 
low bidder because the lowest bid was for paper that was not an opaque paper, and, 
hence, would not serve the need. 

On motion doly made and seconded, it was 

VOTED: that there be entered into with Saxon Paper Corpora- 
tion of NeW England, 3U2 Western Avenue, Boston, 
Massachusetts, the second lowest eligible and re- 
sponsible bidder in the public bidding, a contract 
for supplying and delivering 200 rolls of offset 

paper, as specified in the specifications, at a 
. total cost not to exceed six thousand four hundred 
seventeen dollars ($6,U17.00). 



I 



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The Director reported that the construction of the Addition was progressing 
fast and very well. He stated that two weeks earlier all the management group 
of the Library had made an inspection visit to the site with hijnself and the 
Resident ^gineer, John Doherty, as guides and that the department heads were to 
make a similar visit on the following day. He reported on the conference on 
woodwork with the Albany Milling Company people in which it was agreed to the 
substitution of oak for teak in the woodwork, with a possible saving of $50,000, 
and a consequent potential later saving in furniture and public shelving. 

Mr Canham inquired as to developments in respect to Library projects and PFC. 

The Director reported receipt of an official notice from PFC since the last 
Board meeting in resoect to the Du.dley Street Branch Library, transmitting a new 
study on the proposed unit and its operation prepared by a young staff member 
without any consultation with the Library, this coming some two or three years after 
the original proposal bv the Library. The official communication had requested 
the courtesy of an informal consultation by the Ubrary with PFC on this . He 
stated that his recommendation was that an evaluation be made by the Assistant 
Director, John M. Carroll, and Mr William R. Lewis, the individual who both 
has been working in the field of library service to Boston's black population and 
has been building up the Library's collection of black literature. 

Mr Canham stated that his inquiry was as to the situation in respect to the 
delay by PFC in advertising for furniture proposals. 

The Director stated that the advertising for furniture bids had now gone out. 

The Director pointed out that there were elements in the situation that may 
well need for a definite position to be taken by the Board. He recalled that 
some years earlier the Library had been told by the Mayor's representative that 
it was just to run the Library with hFC relieving it of all building problems, 
but that with this latest communication we were now being told what kind of a 
library we should run and with how many people we should staff it. This may be 
the time when the Trustees should declare their position. 

It was suggested that the study be gone over by the appropriate Library ^ 
officers to see whether there were any points made that should receive consideration 
anew by the Library. 

The director reported briefly to the Board on a personnel matter in which the 
Law Department had had to be involved, narr.ely, the shifting of the work schedule of 
two painters in order to carry out a special job. He stated that the painters had 
obiected, that the Union representatives had been drawn into it, that the men had not 
reported for the shift on the first day, had been asked to report on the next day, 
and had been told that if they did not they would be suspended. He stated that a 
meeting had been set up with the Regional Director and other Jnion representatives 
but that he ajs Director had ref :sed to be prenent on the basis that at this stage 
it was a matter that should be taken up at a lower level. He reported that the ^ 
representative from the Law Department, Mr Michael C. Gilman, Assistant Corporation 
Counsel for Labor Relations, could not be present on the meeting day and so the 
meetincT had been set for the following Monday, with the Director in the meantme 
holding up the suspension. He stated that in his opinion the Ubrary was in con- 
formity with the Union agreement, but that the matter if not resolved might have 
to go to the State Board. 



188 



The President inquired whether the men's position was that they did not want 
to work the requested schedule and that their afrreement does not say that they 
have to do so. The Director stated that this was so. 

The President summarized that the question to be answered was whether the 
library has the right to offer the work and the employees have the right to recuse, 
after which the Library can proceed from there to settle the matter. 



Dissolved: at $i$^ p»m, 



I 




Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, November 13, 1970 



A regular nee ting of the Trustees as an Administrative Agency of the City of 
Boston was held in the Trustees Room at 3:^8 p.m. 

Present! Messrs Canham, Murray, O'Ccnnell, Parker, and aabb. 
The President, Mr Rabb, in the chair. 

The minutes of the regular meeting of October 16, 1970 as presented were 
approved. 

Followinf' approval by the Director and in accordance with the authority 
dple^^ated to him bj the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the month of October 1970, Provided 
that expenditures from City Appropriation have the approval of the City Auditor: 



I 



OCTOBER 



To City Arpropriation 

Personal Services 
Contractual Services 
Supplies ^ Materials 
Books 
Equipment 



To Trust Funds 

Personal Services 

Contractual Services 
Supplies Re Materials 
Books 



$382, 312 .UU 

21,128.^2 

16,80^.06 

3U,367.36 

58.00 

TOTAL $U5U,671.38 



TOTAL 



$168.50 

2,023.9U 

6.30 
U, 815. 16 

$7,013.90 



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189 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies <§c Materials 



$68,006.26 
10,02U.58 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the month of October 1970, provided that payment of bills from 
City Appropriation has the approval of the City Auditor: 



I 



OCTOBER 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies & Materials 

Books 

Current Charges .5. Obligations 

Equipment 



TOTAL 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies & Materials 
Books 



TOTAL 



$382,312.1iU 

26,810.53 

7,U87.95 

3U,367.36 

22,852.87 
8UU05 

$U7U,675.50 



$168.50 

2,023.9U 

6.30 

U, 815. 16 

$7,013.90 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies ^ Materials 



$68,006.26 
5,8U0.97 



The Director made the following report on personnel for the month of October 1970. 



Personnel Activity : 
Full-time employees: 



General Administrative 
Offices 

Professional 
Library Assistants 
Clerical 

Part-time in F.T.E. 



Budgeted 




Positions 


Oct. 1 


U 


10 


17 


15 


8 


9 


IS 


"3ir 








-1^ 


TT 



Oct. 1 Eknployed Terminated Nov. 1 



10 

15 

9 





190 



U)\ 



Budgeted 

Positions Oct> 1 Employed 



Terminated Nov. 1 



General Library Services 

Professional 9? 
Pre -Professional 22 
Library Assistants 110 

'^ 
Part-time in F.T.E. 

^^ 

Research Libran^ Services 

Professional 50 

Pre-?rofessional 13 

Library Assistants 5U 

117 
Part-time in F.T.E. 

Tl7 

Business Operations 

Professional 1 
Library Assistants 9 
Clerical 22 

Mechanical 70 

Bindery 18 

T^ 

Part-time in F.T.E. 

120 

Resources and Processing 

Professional 2? 
Pre -Professional 7 
Library Assistants U6 

n?o 

Part-time in F.T.E. 

"So 



Totals 

Professional 

Pre-Professional 

Library Assistants 

Clerical 

Mechanical 

Bindery 

Part-time In F.T.E. 



181 

1x2 

236 

30 

70 

18 

577 



86 
27 

90 

22/11 .U 
21U.U 



U9 
11 

Jl 
111 

111.^ 



1 

9 

23 
6k 
16 

TO 



113 



23 
13 

Jk 
in 

1/.6 

TSTE 



170 
51 

239 
32 
6U 
16 



2 

6 



"T 



1 
1 



"T" 



2^ 
2 



2U/12 .5 



3 
9 
2 



IT 



1 
U 



1 
1 



1 

T 

T 






3 
8 

1 
IT 



85 

29 

92 
205 
2 2/11. U 
217 .U 



U8 
12 

Ji 
111 

-^ 
111.5 



1 
9 

25 
63 
16 

nn 



iH 




167 

5U 

2U0 

3U 

63 
16 

2V12 .5 



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Retirements 

Margaret W. Haverty, Professional Library Assistant, Brighton, 

October 30, 1970 
Veronica M. Lehane, Children's Librarian, Acquisitions - Approval, 

October 30, 1970 

The Director reported that the Library is still within its personnel 
budget, that a number will be coming off the payroll in December — the work 
study proup used to speed the work on the General Library Collection. He 
stated that there was still to be taken care of the transfer of the $12U,000 
to provide for the 17 positions added to the staff when the Library changed 
over from outside contractual arrangements for certain of its procedures, 
that on November 10 there had been a City Council hearing on this transfer 
and that the hearing had gone well. 

He called attention to the retirements of two long-time members of the 
Professional Library Service, that of Margaret W. Haverty at Brighton and 
that of Veronica M. Lehane in Acquisitions - Approval, effective October 30, 1970. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the" provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. llcNiff, Director, 
or upon his delegation John J. Connolly, Associate 
Director, or Elizabeth B. Brockunier, Assistant to the 
Director, and Secretary of the Trustees, or Kevin T. 
Fitzpatrick, Supervisor, Business Operations, be and 
hereby is authorized to sign the payrolls of the Li- 
brary in representation of the Trustees for a period 
not to exceed four weeks from December 7, 1970. 

The Director stated that there had been no meeting of the Coranittee on 
Buildings nor the of the Committee on Finance since the last meeting and 
suggested cancellation of the meeting scheduled for November 27. It was 
so agreed that the meeting of the Committee on Buildings of November 27, 1970 
be cancelled. 

The Director reported to the Board that action by the City Council is 
still awaited on the Order for the supplementary appropriation of $17U,000. 
for Personal Service to cover the cost of increases in salary granted in 
terms of current Union contracts. He stated that the increases had been 
put into effect on instructions from Administrative Services pending 
appropriation of funds. 



577 



58U.5 lU 



12 



586.5 



I 



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1 92 



19:^ 



7ne Director reported further in respect to the possibility of granting 
an inc-ease to the Bindery Sewers that the Corporation Counsel had recommended 
that the Sewers be granted an increase in wages in terms of the new contract 
of the Bookbinders' Union with the Graphic Arts Institute which establishes 
the prevailing market wage rate. He stated that the first increase would be 
effective October 12, 1970, and that the Board should adopt the new wage scale, 
On motion duly ^de and seconded it was 



VOTED: 



that there be, and hereby is, adopted by the Trustees 
of the Public Library of the City of Boston a weekly 
salary scale for the Bindery Sewers, effective October 
12, 1970, as set forth below: 



Bindery Sewer 
Apprentices 

Apprentice Sewer 



$10U.25 per week 



$83.2^ - $99.00 per week 



and 



VOTED: 



and 



VOTED: 



that there be, and hereby is, adopted by the Trustees 
of the P'lblic Librarj^ of the City of Pnton a reduc- 
tion in the workweek for Binder;^- Sewers from 37k hours 
to 37 hours, effective July $, 1971, without change in 
weekly salary. 

that there be, and hereby is, adopted by the Trustees 
of the Public librprj- of the City of Boston h weekly 
salary scple for the Bindery Sewers, to be effective 
August 30, 1971, as set forth below: 



Bindery S^wer 
Apprentices 

Apprentice Sewer 



$ll5.i4li per week 



$92.^0 - $105.82 per week 



The Director reported to the Board on certain matters that had arisen in 
connection with activities of certain members of the staff liio are Union 
members or Union representatives. He reported first on the situation in 
respect to three painters liio had refused to accept a change in work schedule 
in order to paint a very crowded office space, which change in schedule was 
believed by the Library to be possible in terns of Union contract provisions. 
He stated that the three had protested throu^ Union procedures for grievances, 
that they had refused to report for the schedule, that Library representatives 
and Union representatives had discussed the matter without change in position 
by either, that the City's legal labor representative had also been consulted, 
that the Union representative had been informed by the Assistant to the Director 
for Personnel that the painters would be insubordinate and liable to disciplinary 
action, probably suspension, if they failed to report for the assigned work 
schedule and that they had failed to so report on October 13, He stated that on 
October Ih the Union representatives had been informed that deductions would be 
made for the failure of these painters to report on the 8 p.m. to 12 p.m. schedule 
up to that time and that suspension would be effective that day if they did not 
report for the 8 p.m. to 12 p.m. schedule. 



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The Director -^tpted that a Mayor's Grievance Comnittee meeting had been 
<3cheduled for Friday, November 6, which the City's Legal Counsel for Labor 
Relations had requested that the Pdrector have llhvpjy representatives attend, 
but that on November h before the meeting was neld inf orr.ation was given to the 
Ls^-stant to the Director for Personnel and the Personnel Officer that the City 
Md"rade a decision to reinstate the men. In view of this information the 
Ubra^7notified the City's Legal Counsel that Library representatives would not 
Attend the meeting. The Director stated that although the painters were supposed 
fo renort d^tnP Ihe present week on the new schedule the situation had now 
become TmaUer'of Unfair Labor Practice instituted by the Union and that the 
Libra^ had been requested by the Massachusetts Labor Relations Board to put 
the nSnters back on their regular work schedule until the ratter was resolved. 
He stated that he had held up their suspension and, further, that this same day 
the Library had been informed that Miss Lall^' of the aforesaid Board had been 
assigned to the case. 

The Director stated that he was awaitin- receipt of the complaint or charge 
nnH fiirthpr he wanted advice as to whether the Library will need to have legal 
presentation of its own. The Director stated that the Assistant to the Director 
forP^rsonnel, Mr Louis Sasso, at the suggestion of the President had consulted 
with Mr mvid Fine who had indicated that the position of the employer was not a 
favorable one in respect to the Unfair Labor charge. 

It was the sense of the meeting that the Director confer with the Corporation 
Counsel first and then, if deemed desirable, proceed to employ outside legal 
counsel experienced in such labor relations cases. 

The Director brought to the attention of the Board the second case in which 
there had been Undon difficulty, that the Library Local Union ft-esident had 
telephoned Union members of the staff on Flection Day telling them to leave 
th-ir work and go to certain polls on behalf of Union approved candidates for 
office. The Director stated that the Library had not been involved hitherto with 
nol^tical activity. He reported that some had refused to leave their posts, that 
he had complaints from Messrs Fitzpatrick, Carroll, and Rutkovsk is about absences 
of members of their staffs, and that he thought that there should be an offic al 
complaint to the Law Departrent on this matter. He stated that absence of Union 
of-ficers in the week endin- November 10th had not been cleared in advance, as is 
required by contract arrangements, and that the displinary action for such absence 
is to institute nay deductions which has been done. For this it can be presumed 
that those deducted will apply to the Union Agent who will bring pressure to have 
the deductions restored. 

The Director stated that the contract provided for a reasonable amount of time 
for Union business, but that the Library has been unable to obtain a definition from 
the Law Department. He called attention to the presence m the gallerj^ of the C^ty 
Council of Library Union representatives while the recent Library hearing took place 
on a matter compStely unrelated to Union business, stating that this absence from 
duty was unauthorized. 

It was agreed that the most important matter to be considered was the next 
steps to be taken in protection of the control by the Trustees of their personnel 
and that the first step was to seek advice first of the Corporation Counsel and 
thereafter to retain labor legal counsel if it so indicated. 



194 



195 



It was the sense of the meeting that the Director should consult with those 
whom he thinks will best serve the interests of the Library in establishing the 
procedures to be followed in respect to the Mayor's Grievance Committee, with 
his first approach to be to the Corporation Counsel. The Director pointed out 
that if the finding of the Grievance Committee is against the Trustees, they 
may still go to arbitration. 

The Director reported that in response to public advertisement bids for 
supplying motion picture projectors had been received and opened on October 27, 
1970 as follows; 



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Crimson Camera Technical Sales, Inc. 

1^2 Sixth Street 

Cambridge 



United Camera, Inc. 
297 Elmwood Avenue 
Providence, R. I. 



(Received late) 



Industrial Photographic Unlimited, Inc. 

27 Pacella Drive 

Randolph 

Glaus Gelotte, Inc. 
28U Boylston Street 
Boston 

Treck Photographic Inc. 
21 Needham Street 
Newton 

Pamc o-Eaton, Inc . 
38 Rams dell Street 
Newton Highlands 



$3,283.00 



3,U25.00 



3,1468.92 



3,^61.95 



3,567.62 



3,619.00 



He stated that award to the lowest bidder was being recommended. 
On motion duly made and seconded it was 

VOTED: that there be entered into with Crimson Camera Technical 
Sales, Inc., 1^2 Sixth Street, Cambridge, Massachusetts, 
the lowest responsible and eligible bidder in the public 
bidding, a contract for supplying and delivering seven 
motion picture projectors, as specified in the specifica- 
tions, at a total cost not to exceed three thousand two 
hundred eighty-three dollars ($3,283.00). 

The Director reported on the entering into a contract for supplying in 
1971 periodicals and serials and for servicing of the individual items 
throughout the year, that an open end contract with the F. W. Faxon Company 
is being recommended again and that this has the approval of the City administra- 
tion. He reported that with the increased costs of periodicals it was estimated 
that expenditure would be approximately $80,000 as against a previous $52,000. 



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On motion duty made and seconded it was 



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VOTED: that there be entered into, without public advertising, 
with F. W. Faxon Company, Inc., 15 Southwest Park, 
Westwood, Massachusetts, a contract for (1) supplj^ing 
periodicals and serials for the year 1971 and (2) 
servicing the subscriptions for the individual items 
throughout the year, subject to the terms, agreements, 
and conditions set forth in said contract. 

The Director reported on the recent progress on the construction of the 
Addition that the concrete basement slab was now complete, that the concourse 
floor was about 96^ complete, and that the first floor was now in process of 
beinF done. He stated that there would be delayed completion of the first 
floor until some heavy equipment can be moved in before the floor i^ closed 
over, that work is now progressing on the mezzanine floor, and that ^t is hoped 
to have the main floor and the concourse floor closed in entirely by the next 
month. He stated that the method used for steel installation was to bring 
it down Boylston Street and then retrace to the corner of Blagden Street and 
Exeter. He suggested that when a flight of stairs are in place joining the 
floors it might be well for the Trustees to have a tour, that even now when 
one looks at the Great Hall it is shaping up. He stated that the beginning of 
the placing of the granite was anticipated in 5 to 6 weeks. 

He called attention to the reouest of Vappi for an extension of contract time 
to protect his subcontractors because of the eleven week delay caused by the 
cement mixer drivers* strike, although Vappi was still hopeful of completion of 
the building on schedule. 

Mr Canham called attention to the new mental health building in Government 
Center, which is well worth an inspection and is a most interesting building both 
for the treatment of the cement surface and building layout. 

The Director reported that the cleaning of the building was proceeding and that 
there was to be a conference with PFD representatives and the Ubrary architect in 
the matter of any spots remaining that may need further attention. 

He reported also on the illumination of the present Central Ubrary building, 
that this had been a project of the BRA, represented by Charles Hilgenhurst, that 
with the new financial limitations of BRA its position was not known although 
their people are working on the lighting. The Director stated that he had stressed 
the interest of the Library in this in connection with the cleaning of the building 
and that it might turn out that the Library may have to pay the fee of a consultant 
on this which would not be a large amount. He stated that the contract would be 
written in consultation with the Library's architect, that Philip Johnson who is 
to light his new Addition had been consulted in regard to the proposed lighting 
which was to be from the windows across the front. The Director stated that he 
would need authorization to retain a lightingconsultant, if BRA is unable to 
employ one. 

VOTED: that the Director be and hereby is authorized to 
employ the services of a lighting consultant for 
illumination of the front facade of the Central 
Library building, such employment to be at the 
discretion of the Director and the fee for same 
to be paid by the Library. 



19B 



197 



The Director then reported on the status of the branch libraries. He stated 
that the report on a proposed Dudley Street Branch Library by the BRA librarian 
had been turned over to Mr John M. Carroll, Assistant Director, and Kr William 
Lewis, Coordinator for Afro -American Programs and Services, for study and report, 
and that the staff of PFD was also studying it and would be touch with the Library 
in regard to the proposal. He pointed out that the plan adopted a considerable 
time ago by the Trustees had been for an enlarged building for Dudley, but that 
it had not included certain features suggested by some of the black community, 
that the Library had proposed a book collection of 60,000, whereas the report 
had proposed 80,000. 

He reported that the present feeling of the Library was that the new building 
should face out to the street instead of into the plaza. He stated that it was 
his opinion that it would be some months before there was a resolution of the 
thinking on building plans, that it would be well to await the next move from the 
Director of PFD and while so waiting the Library should finish its planning and 
cost estimates for furniture and equipment for the Addition and draw up its capital 
building program for the Library for the next five years before considering any 
confrontation on the Dudley Street problem. 

The Director reported that the Grove Hall Branch Library' which had been opened 
to public use on November 12 at noon should have a formal dedication, suggesting 
that this take place in con.iunction with the next meeting of the Board on December 
11 1970. He suggested that the emphasis of the dedication be on the blacks, with 
the President speaking, the Mayor making his presentation for the City, and thereafter 
a black such as Karl S. Bynoe of M.I.T. giving a talk on black literature. He reported 
that people are taking to the new branch library, that its staff has enthusiasm and 
with the exception of one is black, and that the library will be open two nights a 
week, the same nights that Freedom House is open. 

It was agreed to hold the next meeting of the Board at the new Grove Hall Branch 
on Friday, December 11, 1970 in conjunction with the dedication that day of this 
branch library. 

The Director brought to the attention of the Board that in view of the 
impossibility of maintaining a deteriorating branch library at Memorial with no 
heat and with its windows broken, the facilities of this branch library- had been 
movpd over to the new Grove Hall Branch Library. 

The Director then reviewed certain library programs undert-fay or contemplated. 
He stated that a staff committee, chaired by Louis Sasso, was working on probl^ns 
in relation to interesting the minority races in the library profession, that there 
is to be a report on this, that from such a group it is hoped to develop black 
leaders, and that all representative black groups were to be asked to participate. 

The Director requested permission to pursue another matter, namely, for the 
Library to take a positive posttire with a black committee to arrange for (1) a 
series of 6 to 8 lectures on black literature to be held for adults with a similar 
series for children, (2) a series on films, and (3) a series on recordings, the 
three series to be held weekly and in conjunction with Grove Hall and in advance 
but leading up to a new Dudley Street Branch Library. Initially these lectures 
would be held at Grove Hall, Parker Hill, Egleston, and Mattapan Branch Libraries. 
He stated that he would propose Karl Etynoe to do the black literature for adults, 
Mrs Beryl Robinson (recently retired from the Ubrary staff) to do them for children, 
Edward ^Itier of the Library staff to present the film, program, and William Lewis 
of the Library staff to present the recordings program. He pointed out that this 
would offer a contribution by the Library completely to the black community. 



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Sears Roebuck in a letter to 
a grant from the Sears Roebuck 
ir representatives who had said 
public institutions they would 
of the Inner City . 

grant desired and the Director 
from $^,000. to $25,000. to cover 
to offer an honorarium, although 



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He stated that he had broached the matter to 
suf'gest that there be explored the possibility of 
Foundation, that he had conferred with one of the 
that althouf'h they usually did not make grants to 
entertain a proposal for doing something in terms 

The President inquired as to the size of the 
stated that the amount discussed had been a grant 
costs and that the Director would like to be able 
this may not be necessary. 

The consensus of the meeting was that the Director be authorized to proceed 
along the lines of his presentation for inaugurating a program of black literature, 
films, and music recordings for the black community. 

The President inquired as to the status of the new South End Branch Library. 

The Director reported that he had inspected the new building on the preceding 
Mondav in company with Its architects and with representatives of the PFD, that 
the b^iildinr was reasonably complete, and that it will be a vei^^ interesting building. 
The Director pointed out that the Ubrary has also made a request to the Division 
of Library Extension for funds to establish a Multilingual Center in the South End. 

The Director stated that with the opening of the new Grove Hall Branch Library 
he would like to make official announcement of the closing of the Mt Bowdoin Branch 
Library and that he would like to discontinue 3er\'ice there on Etecember 11 and 
incorporate a large part of its collection into that at Grove Hall. 



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On motion duly made and seconded, it was 

VOTED: that the Mt Bowdoin Branch Library and all library 
services thereof be discontinued on and after 
December 11, 1970; 



and 



VOTED: that notice hereby be given to the Nelson Realty Trust, 
1 State Street, Boston, Massachusetts by the City of 
Boston, acting by and through the Board of Trustees 
in charge of its Library Department, as of December 1, 
1970 of its intention to vacate the premises at 
27^ Washington Street, Dorchester, at the earliest 
possible date after December 11, 1970. 



Dissolved at 5:!45 p.m. 






Secretary 



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198 



191) 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, December 11, 1970 



A rppular meeting of the Trustees as an Administrative Agency of the City 
of Boston^was held at the Grove Hall Branch Library at 3:^U p.m. 

Present: Messrs Canham, Murray, O'Connell, and Rabb. 
The President, Mr Rabb, in the chair. 

The minutes of the regular meeting of November 13, 1970 as presented 
were approved. 

Following approval by the Director and in accordance with the authority 

;S°S;SdK.S.°S2 OlS wi::.l.Uon h„. .*. .p,ro,.l or th. Cit, «di.or, 



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To City Appropriations 

Personal Services 
Contractual Services 
Supplies ^ Materials 
Books 



Total 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies & Materials 
Books 
Equipment 



Total 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies & Materials 

Personnel 



NOVEMBER 



$383,883.59 
10,3^6.30 

U97.21 
36,798.32 

$U31,5U0.92 



$105.00 

25.5I4 

79.25 

20,273.^2 

179.39 
$20,662.60 



$70,021.89 

2,115.26 

19,588.92 



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Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be 
charged as follows for the month of November 1970, provided that payment of 
bills from City Appropriation has the approval of the City Auditor: 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies t Materials 

Books 

Current Charges f?r Obligations 

Equipment 



Total 



To Tr^ist Funds 

Personal Services 
Contractual Services 
Supplies &■ Materials 
Books 
Equipment 



Total 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies <^i- Materials 

Personnel 



N0VE14BER 



$333,888.59 
19,108.26 

U,879.31 

36,798.82 

7,U35.36 

58.00 

$U52,168.3U 



$105.00 

25. 5U 

79.25 

20,273.U2 

179.39 
$20,662.60 



$70,021.39 

5,105.148 

19,583.92 



The Director made the following report on personnel for the month of 
November 1970. 

Personnel Activity : 



Full-time employees: 



Budgeted 
Positions 



Nov. 1 Qnployed Terminated Dec. 1 



General Administrative 
Offices 



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Professional 
library Assistants 
Clerical 

Part-time in F.T.E. 



11 

17 
8 





"35 



10 
15 



in 



10 

15 

9 

"3C 




200 



201 



Budgeted 
Positions 



General Library Services 



Professional 
Pre-Professional 
Library Assistants 

Part-time in F.T.E. 



92 
22 

110 

"22ll 



22ir 



Research Library .Services 



50 
13 




Professional 
Pre-Professional 
Library Assistants 



Part-tiine in F.T.E. 

117 



Business Operations 

Professional 
Library Assistants 
Clerical 
Mechanical 
Bindery 

Fart-time in F.T.E. 



9 

22 

70 

18 

120 



120 



Res ourc es and Processing 



27 
7 

U6 
"TO 

^art-time in F.T.E. 

^5 



Professional 
Pre-Professional 
Library Assistants 



Totals 

Professional 

Pre-Professional 

Library Assistants 

Clerical 

Mechanical 

Bindery 

Part-time in F.T.E, 



181 
U2 

236 
30 
70 
18 


577 



Nov. 1 anployed Terminated Dec« 1 



85 
29 

22/11. U 
217 .U 



U8 
12 

51 

111 

,114 
111.5 



1 
9 

25 
63 
16 

im 




23 

13 

73 
T09 

1/.6 

10913 



167 

5U 

2U0 

3U 
63 

16 

■5711 
2U/12.5 

586.5 



1 

1 

JL 

9 






1/.5 




iM 



1 

1 
lU 



_i. 
17 



17.9 



1 
1 

2 

"TT 






h 



1 
1 

9 

1 



iT 
12" 



85 
29 
97 

ni 

22/11. u 

222. u 



U8 
12 

2/1.0 
IIU.O 



1 

9 
2U 

63 
17 

TTH 


mr 



23 

13 
71 
107 
2/1.0 



167 

$U 
2U5 

33 

63 

17 
579 
26/3 3. U 

592 .I4 



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Retirements 

Baryl Y. Robinson, Readers Advisor for Children, November 2k, 1970. 

Appointments to Emeritus Status 

Beryl Y. Robinson, Readers Advisor for Children, Emeritus , November 25, 1970. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded it was 



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and 



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VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 

or Elizabeth B. Brockunier, Assistant to the Director, and 
Secretary of the Trustees, or Kevin T. Fitzpatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from January U, 1971* 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
. Revised Ordinances of I96I Philip J. McNiff, Director, 

or upon his delegation John J. Connolly, Associate Director, 
or Elizabeth B. Brockunier, Assistant to the Director, and 
Secretary of the Trustees, or Kevin T» Fitzpatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign the 
pajTolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from February 1, 1971. 



The Director stated that it was necessary at the present meeting to authorize 
the delegation of authority for routine operating procedures for the calendar year 
1971. 

On motion duly made and seconded, it was 

VOTED: that Philip J. McNiff, Director, or, upon his delegation, 
John J. Connolly, Associate Director, or Elizabeth B. 
Brockunier, Assistant to the Library Director, and Secretary 
of the Tn^stees, or Louis A. Sasso, Assistant to the 
Library Director, be and hereby is authorized to act on 
behalf of the Trustees in the administration of the personnel 
procedures established by them for the appointment of all 
officers and employees of the Library up to but not including 
the level immediately below that of the Director, and to fix 
the remuneration for all such officers and employees subject 
to the salary and wage scales as currently established by 
vote of the Trustees, said appointments and changes in re- 
muneration to be reported to the Trustees at their next 
meeting for confirmation. 

and 



'202 



208 



VOTED: 



and 



VOTED: 



and 



VOTED: 



that Philip J. McNiff, or upon ^i^ delegation, John J. 
Connolly, Associate Director, or El"«^*^/' f ?!Xes 
Assistant to the Director, and Secretary of the Truste^, 
or Kevin T. Fitzpatrick, Supervisor, Business Operations^ 
be and hereby is a.'thorized to sign on behalf of the Board 
Tn annroval of the payment of all vouchers or bills 
covS expenditures incurred in terms of one quarter 
ofthe 197?^budget allowances, but in no case exceeding 
?hose ii the bulget estimates for the fiscal year 1971, 
S app^ved by the Board of Trustees on October 16, 1970, 
^id'^^^ents to be reported to the Board at its next 
regular meeting for confinnation. 

that until January 1, 1972, the ^f^^f f ' J^^^,^^^^"^""'' 
the Director, and the Associate Director, be and they 
hereby are severally authorized to sign any and all 
contracts voted to be made by the Board in the name and 
betelf of the City and any and all communications in 
connection with the award of contracts so voted or 
recommended to be so voted. 

that, for the signing of checks drawn upon the Pe";y cash 
checking accounts of the Library, Catherine A. farrell, 
^^oi^ Accountant, John J. Connolly, Associate I5irector, 
S^izSeth rBrockunier. SecretaiT of the Trustees, Clerk 
of Sle SoSoraiion, or Kevin T. Fitzpatrick, Supervisor, 

and countersign a checks 

4. ^ o P^Qolii+ion from the Citv Council of November 23, 
The Director presented a Resolution irom uuc ^ ^^^.A-r efforts 

Board. 

The Director reported that the Associate Director and he had attended 

a meeri^gT^hr^it^ CouncU Committee on ^^P-///-rLlbr^^To"tr care 
with an order for an appropriation of a7U,000 for the^Li ry ^^ ^^^^ 

li^Zr.^r.lATJr^'lir^^eT^Z rrtLI had bU a satisfacto^ one, 



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He reported that subsequently that sairie afternoon he had attended a 
meeting of K^ads of the larger City Departments called by the Director of 
Administrative Services, l^ Edward T. Sullivan, to discuss the critical 
financial position of the City and to caution Department Heads to not spend 
budgeted money unless necessary. He stated that the Library's budgetary 
commitments had been re-examined and that it was anticipated that it might 
be possible to turn back $30,000. to $U0,000. this year, that to t\irn back 
this sum had been agreed upon at the time the Library had changed over from 
outside contractual arrangements for certain services. He stated that in the 
1971 Budget Requests perhaps some money could be eliminated Jn the funds for 
equipment, but that most cut backs in expenditures in the categories described 
by Kr Sullivan had already been made, such as retrenching in personnel services 
by assigning the work performed formerly by five to four people. 

The Director then discussed personnel requirements when the move is made 
to the new Addition, stating it was hoped to hold the increase in Professional 
Assistants to a minim\im but that an increase could be expected in maintenance 
personnel, and that it was incumbent upon the Library to not make the mistake 
of having a multiplicity of rooms to man on a shift system. He called attention 
to the fiscal difficulties being experienced elsewhere in large cities, such as 
New York, Cleveland, Los Armeies, with Chicago being the exception. He stated 
that ii the appropriation requested for 1971 is approved basically the Library will 
be doing well and that a reexamination of the 1971 Budget requests will be made 
with the Library's department heads on the following Monday. 

The Director stated that in conformance with the requirements of the contract 
between the City of Boston and the Division of Library Extension he was submitting 
an Eastern Regional Library Service budget to cover the calendar year for 1971 for 
formal adoption. 

On motion duly made and seconded it was 

VOTED: that the budget for the calendar year 1971 for operation 

of the Eastern Regional Library System be adopted as follows: 



SCHEDULE A 

C 1 

Services 



SCHEDULE B 

— n — 

Services 



Personnel 

Books & Library Materials 
Audio-Visual T^sterials 
Equipment 

Contractual Services 
ether Operating Expenditures 

Total 



$167,328.50 $120,619.^0 
81,000.00 276,221.83 



U2, 500.00 

6,750.00 

17,000.00 

36,825.00 



U2,500.00 

6,750.00 

11,000.00 

36^825.00 



$351,U03.50 $U93, 916.33 



Total 

$287,9U8.00 
357,221.83 

85,000.00 

13.500.00 

28,000.00 

73,650.00 

$8U5, 319.83 



The Director stated that in order to bring up to date at the end of the year 

Change Orders in the contract for construction of the Addition he wa^ submitting 

for confirmation a list on the Change Orders Nos. 1-37 which had been authorized 
as amendments of the contract with Vappi and Company, Inc. 



204 



205 



On motion duly made and seconded it was 

VOTED: that the contract with Yappi and Company, Inc., ^cr the 
construction of an addition to the Boston Public Librarj^ 
in Copley Sauare, Boston, Massachusetts, be amended to 
include chaAges in the specifications as set forth below 
in Change Orders Nos. 1-37, and that said contract be 
descreased bv an amount of two million one hundred thirty 
sev-n thousand twenty-six dollars ($2,137,026.), thereby 
making a new contract cost of an amount not to exceed 
twenty-one million seven hundred fifty thousand nine 
hundred seventy-four dollars ($21,7^0,97U.} : 



July 23, 1969 
July 23, 1969 
July 23, 1969 
July 23, 1969 



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Deduct - Alternate No. 1 (Elimination of Control Panel) 
Alternate No. 2 (Substitution for Granite in Hall) 
Substitution of Otis Elevator for Montgomery 



Deduct - 



Add 
Deduct - 
Deduct - 



Deduct - 



July 23, 1969 
July 23, 1969 

July 23, 1969 Deduct - 

July 23, 1969 Deduct - 

July 23, 1969 Deduct - 

Jiay 23, 1969 Deduct - 

July 23, 1969 Deduct - 

July 23, 1969 Deduct - 

July 22, 1969 

July 23, 1969 Deduct - 

October 3 , 1969 Deduct - 

October 2, 1969 

December 16, 1969 - - - - 

Januar:- Hi, 1970 



Change Order No. 2 
Change Order No. 3 
Change Order No« U 
Change Order No. 5 
Change Order No. 6 
Change Order No. 7 
Change Order No. 8 
Change Order No. 9 
Change Order No. 10 
Change Order No ,11 
Change Order No. 12 
Change Order No. 13 
Change Order No.lU 
Change Order No.l^ 
Change Order No. 16 



(Elimination of Watchmen) 
(Reduction of Planting) 
(Change in Excavation Work) 
(Change in support of floors) 
(Change in concrete walls) 
(Elimination of granite paving) 

(Deletion of Carbon Filter 

Panels ) 
(Substitution of Lighting 

Fixtures ) 
(Vappi reduction because of 

Change Orders 1-9) 
(Insertion of new Federal Wage 

Schedule in Contract) 
(Change in pouring concrete 

mats) 
(Reduction in work to finish 

basement floor) 
(Deletion of waterproofing 

section) 
(Change in footing dimensions) 



(Changes in special forms in 
foundation concrete specifi- 
cations ) 



$23,888,000. 

- 132,^00. 
$23,755,500. 

- 73U,000. 

$23,o21,5ot). 

^ 63,993., 

$23,085,U93. 

- 57,000. 

$23,02a,U93. 

- 10,000. 

$23,Oiy,U93. 

- Uo,ooo. 

$22,978,U93. 

- U^2,000. 

$22,526,1493.. 

- 25.000, ^ 

$22,501,^93. ■ 

- 66,000. ™ 

$22,U35,U93. 

■ 32,000. 

$22,U03,U93. 

- 198,000. 

$527^0^711937 

- 100,000 . 

$22,105, U93. 

no change 
$22,105,1493. 

- 39>298. 
$22,066,195." 

- 2,515> 
$22,063,6^0. 

no change 
$22,063,68o. 

no change 
$22,063,680. 

no change 
$22,063,680. 



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o 



Januarj' 28, 1970 
March 16, 1970 
March 16, 1970 
March 16, 1970 
March 21, 1970 
March 27, 1970 
April 1, 1970 

July 2U, 1970 
July 2U, 1970 
July 2U, 1970 
July 2U, 1970 
October l5, 1970 



$22,063,680. 
(Substitution of x^aterproofing no change 
specifications ) $22,063,680. 

(Provisions of Watchmen Service) •«• 6,523. 

$22,070,203. 
(Changes in concrete mixtures) + 10,5U7. 

$22,080,750. 
Deduct - Change Order No. 20 (Substitution of bleak annodized - 283,000. 



- - - - Change Order No.l? 
Add - Change Order No. 18 
Add - Change Order No. 19 



Deduct- Change Order No. 21 
Add - Change Order No. 22 
- - - - Change Order No. 23 
Add - Change Order No.2U 
Deduct - Change Order No. 25 
Deduct - Change Order No. 2 6 
Deduct - Change Order No. 2 7 
Deduct- Change Order No .28 



October 23, 1970 Deduct - Change Order No. 29 



I 



December 3, 1970 

December 3, 1970 

December 3, 1970 

December 3, 1970 

December 3, 1970 



Deduct - Change Order No. 30 
Add - Change Order No. 31 



aluminum for bronze) 
(Provision of steam) 

(Acceptance of vraterproofing 

bid) 
(Changes in Finish Hardware 

specifications ) 
(Continuation of Guard Service) 

(Adjustment to Finish Hardware 

Allowance ) 
(Miscellaneous Changes) 

(Miscellaneous Plans) 

(Sheathing credit) 

(Elimination of Shops) 

(Revisions to Architectural 

Details ) 
(Minor structural revisions) 



Deduct- Change Order No. 32 (Revisions to Second Floor) 



Deduct - Change Order No. 33 
Add - Change Order No.3U 



$21,797,750. 

- 33.500. 
$21,7614,250. 

•*• 110,800. 
$21,875,050. 

no change 
$21,875,050. 

+ 22,921. 

$21,897,971. 

- 145,200. 
$21,855;771. 

- 1,500. 

$21,851,271. 

- 3.006. 
$^1,8148,26^. 

- 11,500. 
$21,036,765. 

- SU.OOO. 

$21,782,765. 

527. 

$21,782,238. 

^ auo. 

$21,782,678. 

- 5.1i62. 
$21,777,216. 

- 20,05U. 
$21,757,162. 



December 3, 1970 Deduct- Change Order No. 35 



December 3, 1970 
December 3, 1970 



- - - - Change Order No. 36 
Deduct- Change Order No. 37 



(Revisions to hanging portions 

of structure) 
(Revisions to Drinking Fountain •*• 3^1463. 

and Fire Hose Cabinet) $21,760,625. 
(Revisions to Mechanical Syste m)- .^^7U5. 

$21,75ii,380. 
(Relocated Entrance to Audio- no change 

Visual) $21,75U,88o. 

(Revisions to glass in Skylight) - 3,906. 

$21,750,9714. 



I 



The Director reported on the status of the Addition that consideration of further 
savings in the steel construction is in process, roughly a savings of approximately 
$100,000, leaving the amount of $l50,000. in savings yet to be achieved. He stated 
that if the Trustees approve an approach would be made to Robert T. Kenney of PFD 
for permission to use those funds appropriated for construction of branch libraries 
which had not been used for this purpose, also the postponement of construction of 

a Lower Mills Branch Library. He stated that progress on the new Addition continued 
good, with the concrete for three sections being poured that day. 






207 



He ..porte. in -Pect - tne -- ^ T /—^.^^^^^^^ 
practically complete but waiting on ^"PPjy^"2„^kinron the outside of the building, 

sss ;;.T™£-r„ -:rr^-. s. -Si. . ...» «o, ... ..»i.c 

had been done. 

4- H +ba+ the cleaning of the exterior of the Central Library 
The Director reported that the ^J®f ?^^- ^^ ^^ ppn that despite Library 
,,3 practically completed ^^l^XnlfJtor\^^^^^ the early norning 

objections the -°^^ P^^^^^/^.^f^i^^^^^ in respect to guests of neighboring 

hours, causing a ^^^ P^^^^^/f ^i^^itch of noise at night, 
hotels who were subjected to a ni^^n pix»cn w 

working; on the project. 

+^^ fhpf PS a result of Collective bargaining an agreement had 

sign the agreement. 

On motion duly made and saconded, it wss 

VOTED: that the President or the Vice ^^^f /f^"* ^/' ^^^ ^"^ ^' 
hereby authorized to sign on behalf of the Board oi 
^ustees of the B-.bllc Libr.^ of the f *y/f/^^*°" . 
an l-repment between the Library Department of the City 
:? Boston and local Union !)o. 56 of the Interruttional 
ft-otherhood of Bookbinders for the period October 1^, 
1970 through September h, 1972. 

Ubrar>- officers effective January 7, 1970. 

The President reported on his inc.uiries in the matter. 
On motion made by Mr 0< Connell and seconded it was 

VOTV.D: that the salar^^ of Philip J. McHiff, Director, 
and Librarian, be established at $30,000. per 
annum, effective January 7, l^f^- 



1 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, January 8, 1971 



I 



CO 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at U:50 p.m. 

Present: iMessrs Murray, Parker, and 0' Connell (proxy). 
The Vice President, Monsignor >hirrai', in the chair. 

The minutes of the regular meeting of December 11, 1970 as presented 
were approved. 

Followinc^ approval by the Director and in accordance with the authority 
dele'-ated to him by the Trustees, expenditures for services and supplies were 
authorized to be charred as follows for the month of December 1970, provided 
that pxnenditures from City Appropriation have the approval of the City Auditor: 



DECEMBER 



To City Appropriations 

Personal Services 
Contractual Services 
Supplies and Materials 



I 



I 



TOTAL 



To Trus"*" I^inds 

Personal 3er''^ices 
Contractual Ser^^ic^r 
Supplies and Materials 



TOTAL 



$526,092.09 
21,797.U9 

893. a^ 

35U8, 783.03 



$ 63.00 

385. 3U 

70.00 

4)51B.3U 



To Special Appropriations 

Eastern Regional Library Program 

Books 

Supplies and Materials 

Personal Services 



$33,017.99 

7,869.U3 

25,068.60 



Following approval by the Director and in accordance with the ai^thority 
delegated to him by the Trustees, payment of bills was authorized to be 
charred as follows for the month of December 1970, provided that nayment of 
bills from City Appropriation has the approval of the City Auditor: 



Dissolved at 3:5^8 p.m. 



-ZLM 



fl ItyvnA"'''^^^ 



I 



DECEMBER 



I 



Secretary 



To Citv Appropriations 

Personal Services 
Contractual Services 
Supplies and Materials 
Current Char[:es and Cbli'^stions 
Equipment 

TOTAL 



$526,092.09 

35,516.77 

11,299.U1 

862.60 

UaB2.00 

$577,952.87 



209 



208 



To Trust F^irds 

Personal Sorvices 
Contractual S^r\^ices 
Supplies and Materials 



TOTAL 



$ 63.00 

38^. 3U 

70.00 

$^18. 3U 



I 



To '^^pecial Ap propriations 

Eastern Regional Public Ubrary System 

Books 

Supplies and Materials 

Personal Services 



$33,017.99 

8,U20.C8 

2^,068.60 



The mrector made the following report on personnel for the month of 
December 1970. 



Personnel Activity; 




Full-tine <^mp]oyees: 




Bud 


Lgeted 


Po-- 


:itionr^ 


nppp.ral Admini s trative 




Offices 




Professional 


11 


Libr^^r:.'' Assistants 


17 


Clerical 


8 


General Library Service 


s 



Jer. ■! 



.■^ed Ter "^^2^211^211 J ^^ • ^- » 



10 

15 
9 



Professicnpl 9^ 

p-re-Pro.^essional 22 

Librrrv Assistants T^^ 

Part-time in F.T.E. 



85 
29 
97 

22/11. U 

22?, U 



2 
3 



2 

h 



10 

Hi 

9 

"15 



85 
29 
96 



.0 

22/ll,U 
221. U 



Research Librar;/ Services 



Professional 
Pre-?r of ess ional 
Library Assistant? 

Part-time in F.T.E 



50 

13 

5U 
lT7 



117 



U8 
12 

Tl3 

2/D.O 

iiU.o 



2_ 

2 



2^ 
1 



h8 
12 

5h 
nC 

2/T.Q 
115.0 



I 



CO 

1—1 

o 



I 



I 



I 



I 



Budgeted 




Pes 


litions 


Dec. 1 


Business Operations 


1 




Prcfossicnal 


1 


Library Assistants 


9 


9 


Clerical 


22 


2h 


Mechanical 


70 


63 


Binder^'- 


13 
120 


17 


Part-time in F.T.IT. 



120 




111. 


Resources and Process: 


Lng 




Services 





Professional 27 

Pre-Professional 7 

Library Assistants b6 

■^ 
Part-time in F.T.E. 

"TO 



Totals 

Professional 

Pre-Professional 

Library Assistants 

Clerical 

ilechanical 

Bindery 

Part-time in F.T.E. 



181 
\x2 

236 
30 
70 
18 

T77 



F77 



Dec. 1 Emr)1 oyed Terminated Jan. 1 



3 

T 
T 



2 

1 
1 

IT 



23 

13 

71 
107 
2/1,0 

l5o5To 



2- 
1 



_?7 
27 

l/.'4 



167 

5a 

2U5 
33 
63 

17 

2 6/13. U 
592. U 



2 

6 

3 

11 



o 

c 



33 
2 

1 
1 

IT 
i/.li 

"39l^ 



1 

9 
22 

65 
16 

113 


113 



23 

13 

\ 

1/.6 
BlT3 




167 
51i 

218 

31 

65 
16 

T5i 

13.0 

56a. 



Appoint.Tnents to Officer Rank 

Gaynell Mathson, Acting Branch Librarian, Gharlestown, November 23, 1970 
Suzanne K. Gray, Coordinator of Science, December 9, 1970 
Rita y. Linn-en, Business Branch Librarian (PU), December 9, 1970 
Paul B. Swenson, Assistant Curator of Prints (P3), December 9, 1970 

Appointments to Penianent Staff 

Michael Andrews, Junior Building Custodian, Buildings, December l5, 1970 

Retirements 

^relyn Kommuller, Principal Library Assistant, Jamaica i lain, December 31, 
1970 



211 



210 



In accordance with the usual practice in the matter of signing payrolls, 
on notion duly nade and seconded it was 

VOTED: that s^ibject to the approval of the t!ayor in accordance with the 

pro^'isions of Section £2 of Chapter 3 of the Revised Ordinances of 
1961 Philip J. McNiff, Director, or upon his delegation John v. 
Connollv, Associate Director, or Elizabeth S. BrockiinJer, Assistant 
to the Director, and Secretary of the Trustees, or Kevin T. ''it^- 
r,atrick. Supervisor, Business Operations, he and hereby is authorised 
to sign the na-.-roUs of the Librarj- in representation of the Trustees 
for a period' not to exceed four weeks from March 1, 1971. 

The D-- rector reported that as a result of a neeting of the "larso" City of 
Boston d^n^rt'ent he^ds. and a telephone call fron the top fiscal officer ^^f the 
r^t\y.e 1P71 Library budget figures, as s-br^itted, had been reexar.uned and tha. 
certain reductions in the. e figured were being recommended because of the =^^t ^'^ 
n^ncial situation of the City of Boston. Following discussion, on motion duly made 
and seconded it was 

that the budir-t estimates for the operation of the Library in 1971, as 
adopted by the Board on October 16, 1970 and transmitted to the 
Administrative Services Departnent, be reduced as follows: 



I 



VOTED: 



1. Personal Services 

2. Contractual Services 

3. Supplies and Materials 

U, Current Charges and Oblicaticns 

5, Equioment 



$70,000 
U0,000 
21,000 
.^0,000 
30,000 

$211,000 



I 



The Director reportnd that at an earlier rreetinc the Board had authorized the 
P-«sid«nt or the Vice-Presid-.nt to sign on behalf of the Trustees a union contract 
for Sewers in the Bindery, that subsequently the Corporation Counsel and the 
M^or had signed the contract without the signature of the -rosidont. Upon receipt 
o7a cooy cf the signed contract the question was raised by the Library as to why the 
cort-act had b^en T.?ocessed without the signature of a member of the Board and word 
wa^'* rivf-n that the^ Com or at ion Counsel had 'Stated that such was not required. Tne 
Wre?tor -oint^d out that this action was in corJlict with the Trustees responsibility 
for control ever its personnel as stix^ulated in Section 6, Chapter m of the Acts of 
1P70 ' The Board authori7.ed the Director to pursue the mtter with the Corporation 
Counsel as they are cf the opinion that the Trust-^es should be signatories of all 
such contracts. 

The Director reported that at the time of the negotiations b-tween the Library 
and th'r:^ Professional Staff Association, the matter of salary increases for ?re- 
nrofessionals as they progress in library school was left to be worked oiit at a 
later date. The Staff Association felt that the present system based on the com- 
pleticn of each quarter of the course work was inequitable since students at oi.onons 
had to complete three covj^ses at four credits each before receiving their first 
increment. In view of this the matter has been discussed with representative of the 
Staff Association. It is the consensus of opinion that the present salarj^ GChed'ole for 
Pre-rrofessionals ($6800 - $81^0} be maintained and that pre-professionals receive 
1/36 of $1^<0 (the spread between $6800 and $81^0) for each credit of course work 
successfully completed to become effective January 1, 1971. '^i'^^Y''''^^ ."^''I't^d 
$37.50 ner credit. There.^ore, regardless of th^^ librarj^ school attended all Pre- 
professionals would receive the same increm.ent- -^er course. 



I 



Following discussion, and upon a motion duly made and seconded it was 



I 



VOT^D: 



that the oresent salary scale for ^re-Professionals ($6800 - $81^0) 
be maintained but that effective January 1, 1971 Pre- Professionals 
shall receive 1/36 of $13^0 (the spread between $6800 and $8l50) for 
each credit of course w«^rk successfully completed, as follows: 



CO 



Credits 







$6800 


3 


6913 


6 


7026 


9 


7139 


12 


7252 


15 


7365 


18 


7)473 


21 


7591 


2h 


770U 


27 


7817 


30 


7930 


33 


ROUO 


36 


3150 





u 

8 
12 
16 
20 

2k 
28 
32 
36 



$6800 
6950 
7100 
7250 
7lj00 
7550 
7700 
7850 
8000 
8150 






I 



♦ $112.50 rounded off 
*« last two payments reduced to stay with f^alar^^ range 

The Director stated that he would like to prooose to the Board the 
establishment of positions of Honorary Curatorships. After discussion, 
action on the matter was deferred until such time as all Trjstees are in 
attendance at a meeting. 

A report was made by the Director on the progress of work on the Addition, that 
-steel was in nlace to the roof line or Boylston Street, that work on the erection of 
st-el was ccntinuinr on the Blarden Street sid^, that many pours rf concrete had been 
made c^n the second floor level, and that duct work had been started in the basement. 
n<» indicated all was going well. 

In the matter of the branch library building program the Director reported as 
follows : 



South Snd Branch Library 
Dudley Street Branch LTbrary- 



Lower Mil"" 3 Branch library - 



building completed, await iii^ deliv^r^^ of f\:rriiture. 
further reoort from ^^W ic Facilities Departr-ent 
receiver! by tbr Library' requesting fvrther comments 
frc^ the Librar^^ on the type of building to be 
erected. 
no action. 



I 



The 
3t accre 



e Director reported that scholarships cf $200 ^ach had been awarded for study 
edited library schools to the following four members of the staff: 



212 



213 



Jo Anne M, Posch 

TVn-Pro^p'^sional Libyan- Arsist??nt 
'•'/ist Bostor/Orier.t Hp^ghts 
Joseph H, Center Sohnlarship 

Joan ^tirfieU 

Pre^Pvofessi^^n^l lihrarj" Assistant 

^onn '^11 3-/ Ja-na J ca ^lai n 

Alfrec' H^!nenvTn.y Schrlnr'^hip 

Joseph A. Horn 

^re-Profession?'') T ibrr.T-^- A^s-'stant 
T^oc^ssing - Forei^rn l^ngusiZ^ Cat^^loging 
Dnniel "^^^^rp Ford Scholarship 

Helen C. '':inia.r'is 

Pre-Professional Library Ass^st.^nt 
iprocessinc - English I^n-jace Catalorlnc 
Frqn'^is ^>Vinner Schclarship. 



Dissolved 5:30 p.m, 



I 



I 



CO 




I 



I 



Minutes of lieeting 
Administrative Agency 



In Board of Trustees 
Thursday, January 28, 1971 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at U:00 p.m. 

Present: Messrs Itoray, Parker, G'Gonnell, and liabb. 
The President, I'lr Kabb, in the chair. 

The minutes of the regular r..eetin, of January 3, 1971 as presented were 
approved after a correction had been made therein. 

The Director stated that as reported at an earlier -meting the new collec 

, .. +„o^+ rr.-r the jewers had been exeoutea without a signature 

tive bargaining contract for toe ^^^f^J"^^^^^^ ^^ ,.^ ^llan arach.:an, Spe- 

by the Library Irusteo^. ne !^^ "■^j^^^^^g ^^^ ^ contract involving Library 

cial ^-^°2TkfZTc^Z a Libr'y oSicial-s signature, stating that it 
personnel ^^at did ot carry a Libr»xj ^^^^ ^^^ ^^^^ ^^^^ , ^ ^^^^^^_ 

zi toeTeSd^rt rvi^"/r:i ft o^-gn ^ ^^^^^^ sj^:: 

rftrd-af r^ ^T'^^rT^^^t.^^^s^^ the contract. 



I 



I 



The Director reported in the matter of establishment of Honorary' Curator- 
ships that he believed that consideration of this should await a full Board 
meeting. He commented that these might prove helpful to the Library- as such 
Honorary 'Curatorships liad been at the universities where this practice was in 
effect. He poinued out that it was an easy way in v/hich to draw into partici- 
pation in Library activities rieople who have the background to be helpful to the 
special interest fields of the Library. 

Tlie Director reported on the present status of the 1971 budget that he had 
been informed by the Deputy Director for fiscal afiairs, itr itichard VJall, that 
the Kayor had requested that a cut of 3',^ be made in each City Department's per- 
sonnel budget, that the Library after conferences had already' reduced its bud- 
get estimates, but that Mr VJall had stated that the Library could not be excluded 
from this overall departmental reduction of S% despite reductions already made. 
The Director pointed out that some of this might be restored later if the 3tate 
helps out the cities in their financial plight. 

He stated that the Librarj^ will have to reduce by S% its personnel bud- 
get — an amount of 4i303,000., that this will be difficult to encompass. He 
stated tlriat this amount represents salaries of 25 to 30 positions, that this 
will force a restudying of the Libraiy personnel pattern, with the probable 
result of replacement of more positions in the Professional oervice by Library 
Assistant ie'rvice positions. He stated that action in this matter will have to 
be prompt in order to bring dov^n the weekly payroll level below 4>88,000. 

He stated that he would advise that the Librarj^ accept this cut without 
objection, that the relationship with the Git;, administration is very good, 
that the financial situation of the Gity is serious, and that the Librar^^ has 
fared well as compared to many other cities, and that the Gity administration 
is well aware of the problems the Library is facing in preparing for going into 
its new Addition. 

The Director stated that the most difficult part was in the effect that 
such a cut might have on getting ready for the move into the new Addition. 
He stated that a report for the Board should be ready shortly on a preliminary 
schedule of staff that will be needed in 1972 when the move is made to the 
new building, that he is of the opinion that a great increase in staff of the 
professional level will not be needed, but that with the increased builaing 
area there will be required an increase in the Liaintenance staff, and that a 
study of this is in progress. 

Tlie Director pointed out that one of the possible sources for increased 
support is the iiastern Regional Library Program, that it might be possible 
through it to add some positions to the Librarj^, that the Governor has submit- 
ted his Deficiency Budget, but that it is not known whether there was included 
in it funds for additional library aid. he comir^ented on several plans under 
consideration for effecting economy in librarj^ operating costs. 

rne Director submitted for the consideration of the Board proposals for 
contracts to be entered into without public advertising for the fiscal period 
April 1, 1971 - March 31, 1972. He stated that he was requesting the approv- 
al of leases for branch library- quarters in Allston and Orient Heights, but 
that if better quarters could be found for these two units, he would made a 
further recommendation. 



*214 



215 



On motion duly made and seconded it was 



VOTED: 



and 

VOTSD: 



and 



VOT^D! 



and 

VOTED: 



and 



VOTED: 



and 



that the Board of Trustees in charge of the Librar^^ 
Departoent of the City of Boston, acting in the name 
of and for the City of Boston, do hereby accept aji 
instrument of lease b;y and between i4iiRLS iSD KiiM^Tl 
TRUST and the CITY OP BG3TCN of the preinises, second 
floor, situated at 161 Harvard Avenue, Allston, 
Massachusetts, subject to the rental, terms, agreements, 
conditions, and covenants set forth in said instrument 
of lease; 

that Philip J. IlcNiff, Director, and Ubrarian, of the 
Public Ubrary of the City of Boston, be and hereby is 
authorized and directed in the name ana behalf oi the 
Board of Trustees in charge of the Library' Jepartaent 
of the City of Boston to execute said instrument of 
lease in quadruplicate. 

that the hoard of Trustees in charge of the Ubrary 
Jepartnent of the City of Boston, acting in the naine 
of and for the City of Boston, do hereby accept an 
insti-ument of lease by and Detween .^OOJSIDli: REALTY 
COl^^ORATION and the CITY uF BCoTCK of the preiaises, 
street floor and cellar space, situated at 16 Barnes 
Avenue, East Boston, Hassachusetts, subject to the 
rental, terms, agreements, conditions and covenants 
set forth in said instrument of lease; 



that Philip J. McNiff, Director, and Librarian, of 
the Public Library of the City of Boston, be and 
hereby is authorized and directed in the name and 
behalf of the Board of Trustees in charge of the 
Library Department of the City of Boston to execute 
said instrument of lease in quadruplicate. 

that there be entered into with the New England 
Deposit Library, 135 Western Avenue, Allston, an 
agreement for the rental during the period Ai^ril 
1,' 1971 through i-larch 31, 19n of storage space 
therein for books and other library materials 
belonging to the Boston Public Library, in accordance 
with the rates for storage space formally adopted by 
the governing board of said liew England Deposit 
Library. 



I 



I 



VOTED: that the Board of Trustees in charge of the Library 

Department of the City of Boston, acting in the name of 
and for the City of Boston, do hereby accept an instru- 
ment of lease by and between ERII^IdT M. HELIDE3, Jr., 
TRUSTEE, A3 HE 13 TRUSTEE Ui^^ THE HELID^ R.CALTY mUST 
and the CITY OF BOSTON of the premises, street floor 
and basement storage space, situated at 6 V.'eir Street, 
Taunton, Massachusetts, subject to the rental, terms, 
agreements, conditions, and covenants set forth in 
said instrument of lease; 



and 
VOTED: 






and 



I 



I 



and 



and 



I 



I 



that Philip J. i-lcNiff, Director, and Librarian, of the 
Public Library- of the City of Boston, be and hereby is 
authorized and directed in the nairie and behalf of the 
Board of Trustees in charge of the Libraiy Department of 
the City of Boston to execute said instrument of lease 
in quadruplicate. 



VOTED: that there be entered into without public advertising 
with the International Business Machines Corporation, 
1730 Cambridge Street, Cambridge, Massachusetts, a 
contract for the rental of certain data processing 
equipment during the period April 1, 1971 through 
March 31, 1972, the total rental thus charged to be 
subject to the terms, agreements, and conditions set 
forth in said contract. 



VOTED: that there be entered into without public advertising 
with International Business Machines Corporation, 
520 Boylston Street, Boston, Massachusetts, a contract 
for the purchase of certain supplies to be used in 
connection with rented IBM data processing equipment 
during the period April 1, 1971 through March 31, 197^, 
the total cost for such supplies to be subject to the 
terms, agreements, and conditions set forth in said 
contract. 



VOTED: that without public advertising contracts be entered into for 
purchase of books and other librarj^' materials for the period 
April 1, 1971 through March 31, 197^ with the following 
contractors, subject to the terms, agreements, and conditions 
set forth in said contracts: 

University Microfilms 
Ann Arbor, Michigan; 

Book Clearing House, Inc. 

Brattle Book Shop 
Brown i Connolly, Inc. 
Campbell L Hall, Inc. 
J. 3. Canner & Co. 
Carl Fischer, Inc. 
G. K. Hall f. Go. 
R. L. Polk i Co. 
Standard t Poor's Corp. 



216 



217 



Worldwide Books, Inc. 

All of Boston, Massachusetts; 

Harvard University Press 

Minute Man i^dio Go. 

Both of Cambridge, i-Iassachusetts; 

American Library Association 

Center for Research Libraries 

Commerce Clearing House, Inc. 

Encyclopaedia Britannica Educational Corporation 

Field Enterprise Educational Corporation 
Mans ell Information/ Pub, Ltd. 
All of Chicago, Illinois; 

H. R. Huntting Company, Inc. 
Ghicopee r'alis, Massachusetts; 

Wayne Andrews 

Gross e Point, Michigan; 

A & A Distributors 
Holbrook, I-Iassachusetts; 

American .Usevier Publishing Co. 

Ihe Baker dc Taylor Co. 

Gollier-MacMillan Library Service 

Doubleday £c Co., Inc. 

McGraw-Hill Book Company, a division of McGraw-Hill, Inc. 

National Record Plan 

Oxford Universities Press 

I. Perlstein 

Praeger -^iblishers. Inc. 

Prentice-Hall, Inc. 

RCA Records 

Readex Microprint Corp. 

3techert-Haf ner, Inc . 

University '^lace Book Shop 

Franklin Watts, Inc. 

John Jiley and .ions. Inc. 

H. W. Wilson Co. 

All of New York, iiew York; 

New England Mobile Book Fair 
Newton Highlands, i-Aassachxisetts; 

Kennikat ^ress 

Port iJashington, New York; 

Springfield News Co. 
Springfield, Massachusetts; 



I 



I 






I 



I 



I 



I 



and 



Greenwood Press, Inc. 

Negro Universities 1 ress 

Both of V/estport, Connecticut; 

and 

DeWolfe &i Fiske Go. 
IJobur n, Mas s ac hus e tt s . 

VOTED: that there be entered into with the American District 
Telegraph Company, 100 Charles River Plaza, Boston, 
I'lassachuset's, a service agreement for the period 
April 1, 1971 through i-iarch 31, 19U for furnishing of ^ 
inspection service for the combination watclmian-recording 
and fire alarm system in the Central Library building, 
the total fee thus charged to be subject to the terms, 
agreements, and conditions set forth in said agreement. 



The Director reported on the status of branch library buildings that the 
new South End Branch' Library although its builuing is completed cannot be 
onened for another six to eight weeks because of the delay in receiving the 
furniture. 

He then reported on a conference that week with himself, the Associate 
Director, the Assistant Director, and the Coordinator of the Library's Afro- 
American Program, meeting with Messrs Joslin, the individual responsible 
for design for the PFD, Roberts, and Pear of PFD in respect to the building 
program for the 'Judley Street Branch Librar^% H© stated that the meeting had 
been chaired by iir Joslin, who in the course of the conference had taken 
strong exception to there having been prenared by PFD a plan for Dudley Street 
without any prior consultation with the Librarj^ people. The Director stated that 
this plan had been prepared by the librarian of the BiiA at the request of PFD. 

The Director recalled that the original intent of the Trustees was to 
erect a 9,000 square foot building, that to cut the cost this had been reduced 
to 8, (-00 square feet, and that the black community had come forv/ard with a 
Dlan for a building of ^1,000 square feet, he stated that to meet comiaunity 
library needs a 12,000-lli,000 square foot building would be more than adequate 
and that a regional branch librarj^ was not called for to service this area. 
The Director stated that it had been agreed that the Library people would 
look at this plan submitted by PFD and report on their findings, which they 
had done. He stated tha.t the meeting had been satisfactory from the point 
of view that Mr Joslin had declared that there were to be no more meetings 
or conferences by his people on the Dudley Street librarj- without participa- 
tion by the Boston Public Library. 



The Director then reported on the results of his inquirj^' 
whether there were not a..ditional unexpended funds in the budg 
tion for library construction, stating that he had understood 



was some ;[:k;,000,000. available and that some ^7^0,000. of this 
quired for the Dudley Branch. The Director stated that at the 
meeting he had recommended that the building of Lower b.llls be 
with concentration instead on the erection of a lAidley Street 
and completion of the Addition. 



to rFD as to 
et appropria- 
that there 

would be re- 
last Board 
postponed, 
Branch Library' 



'218 



He stated that Architects Design Group had estiir^ated that renovation of 
the Central Library building would cost $5,000,000., that priority itens 
wou3d cost 31,300,000., that onl^' those parts of the building that must be 
renovated in order to allow the joining to the new Addition at the passageways 
that must be cut through can be paid for out of the new Addition funds. 

He stated that he was proposing to set forth in a formal letter to llr Pear 
at PFD the building needs program for the Library, including in it the comple- 
tion of the Addition, the allocation of $7^0, COO. for the LHidley Street branch 
library, the development of a new regional library at Godiaan Square, another 
in Hyde Park, the replacement of the Uphams Corner branch library, a new 
branch libraiy for Lower I-lills, a building prograiri that could be spread over 
a period of some years. Ke stated that there was also the desirability of 
removal of the Kirstein Branch and its possible placement in Faneuil Hall 
and the need for a branch library in Orient Iieights. He stated that this 
program would have to have the approval of the Capital Jjtiprovements Committee, 
the Mayor, and the City Council. 

He pointed out tliat allocation of funds from ?FD funds for the Addition 
would free some of the Libr^iry's trust funds for meeting costs of furniture 
and equipment in the new building. 

The drawing up of a letter by the Director setting forth the Library's 
needs in a building program to be sent t^o Pb'D was approved by the Board. 

The Director reported that the Library has the agreements from the Bureau 
of Library iSxtension under the new Librarj^ Services and Construction Act Titles 
I and IV b, which give special emphasis to work with the deprived and service 
to the home-bound. 



Dissolved at p:30 p.m. 



C/Uf2^4i. I J iM/b^^diA^yuXx^ 



Secretary 



219 



I 



I 



Followiiw aporoval by the Director and in accordance with the authority 

::; !?.„,' . thP Trustees expenditures for services and supplies were 
delecated to h^ by the frustees expe d ^^^^^^ ^^ ^^^^^^^^ ^^^^ Supplementaxy 

L^TaJidlanuaS iSI-^idel that expenoitures fro. City Appropriation have 

the approval of the City Auditor: 



o 



I 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, February 12, 1971 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in 'the Trustees Room at 3 :U0 p.m. 

Present: I.essrs Canhain, Hurray, and Parker. 

The Vice President, Msgr Hurray, in the chair. 

Tlie minutes cf the meeting of January 28 as presented were approved. 



I 



I 



I 



T^vr.7.m,m 1970 SUP.^LjU'IEI^TARY 



To City Appropriations 

Contract^aal Services 
Supplies ix Materials 



TOTAL 



$ 6,006.13 

30.62 

4i 6,036.75 



JANUARY 1971 



To City Appropriations 

Personal Services 
Contractual Services 
Supplies ^ l-iaterials 
•Current Charges L Obligations 



TOTAL 



To Trust Funds 

Personal Services 

Contractual Services 

Current Charges t Oblirations 

TOTAL 
To Special Appropriations 

Eastern Regional Public Ubrary System 

Books 

Supplies i Materials 

Payroll 



4)337,770.23 

3,269.63 

20,979.53 

663.00 

^3o2,882.39 



$ 153.25 

127.31 

33.00 

$ 313.56 



4i 26,687.22 
l(j,693.3U 
20,251.75 



Followin.:^ approval by the director and in accordance with the authority 
d-lec^ated to hiir: by the Trustees, payment of bills was authorized to be 
chir^^^d as follows for the months of December 1970 Suppleraentary and January 
imllro^iaed that payment of bills from City Appropriations have the approval 
of the City Auditor: 



DSCja^lB^i 1970 SUPPLSrii^iiTARY 



To City Appropriations 

Contractual Services 
Supplies ^ iiaterials 
Current Charges L Obligations 



TCTAL 



4> 6,376.30 

35.16 

3.236.80 

.j> 9,6U6.76 



220 



221 



JAKUARY 1971 



To Jity Appropriations 



Personal 3er^^ices 
Contractual services 
oupplies (^ Materials 
Current Charges i'. Obligations 



TOTAL 



$337,770.23 

l,399.Ul 

U, 1^1 -73 

71.3U3.U3 

4iUlU,67U.80 



To Trust Funds 

Personal Serv^ices 

Contractual Services 

Current Charges L Cbligations 



$ 



158.25 

127.31 
33.00 



TOTAL 



$ 318.56 



To Special Appropriations 

iiastern Regional Public Librar;^^ System 

Books 

Supplies ti Materials 



ayroll 



3 28,251.75 

9,379.53 

28,887.22 



The Director riade the following report on personnel for the month of 
January 1971. 



Personnel Activity: 








Full-time employees: 








Budgeted 
Positions 


Jan. 1 


Jimployed 


General Administrative 








Offices 




Professional 

Librarj.^ Assistants 
Clerical 


10 

17 
9 

36 


10 

lU 

9 

33 


1 1 1 1 


General Library Services 


91 

23 
107 

221 




85 

29 
9t) 
210 
2 2/11. U 




Pi'ofessional 
Pre-Professional 
Library Assistants 

Part-time in F.T.S. 


2 

1 

3 
2/1.5 



Terminated Feb. 1 



1 

T 



221 



221. a 



u3 



2 

3 

5 
1/.5 



10 

33 



87 
27 

9U 



208 
23/12. U 
220.U 



I 



I 






I 



I 



I 



I 



Professional 
Pre -Professional 
Library Assistants 
Clerical 
Mechanical 
Bindery 

Part-time in F.T.E. 



178 


167 


UU 


5U 


233 


218 


32 


31 


72 


65 


18 


16 


577 


551 





25/13.0 


577 


56U.O 



u 



1 

12 

133 





Budgeted 
Positions 


Jan. 1 


aaployed 


Terminated 


Research Librai:^^ Services 








Professional 


U9 


U8 


. 


• 


Pre -Professional 


12 


12 


- 


- 


Library Assistants 


5U 
115 


5U 
nU 


2 
2 




^art-time in F.T.S. 





2/1.0 
115.0 




- 




115 


it 


Business Operations 










Professional 


1 


1 


_ 


m. 


Library Assistants 
Clerical 


9 

23 


9 
22 


2 


1 


Kechanical 


72 


65 


3 


2 


Bindery 


18 
3l3 


16- 
113 


1 
6 


1 

"TT 


Part-time in F.T.E* 



123 



113 


"T" 


T" 


riesources and i recess 


5in^ 








Services 










Professional 


27 


23 


• 


. 


Pre-Prof ess ional 


9 


13 


- 


- 


Library Assistants 


U6 

8^ 


U5 
Si 


1 
1 


1 
1 


Part-time in F.T.S, 





1/.6 

51.6 


1 


■T- 


Totals 











Feb.l 



U8 

12 

112 

2/1.0 

U3.0 



1 

9 

23 

66 
16 



iiF 



23 
13 

1/.6 

81.6 



* 


169 


2 


52 


8 


21U 


1 


32 


2 


66 


1 


16 


lU 


5II9 


i{.5 


26/lU.O 


563.0 



In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTSD; that subject to the approval of the Ma^^or in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of lycl Philip J. ilclJiff, Jirector, 
or upon his delegation John J. Connolly, Associate Director, 
or Elizabeth B. Brockunier, Assistant to the Director, and 
Secretary of the Trustees, or Kevin T. Fitzpatrick, Supervi- 
sor, Business operations, be and hereby is authorized to 
sign the payrolls of the Librai^^ in representation of the 
Trustees for a period not to exceed four weeks from 
March 29, 1971. 



222 



223 



The Director reported on the status of the personnel budget due to the 
$% cut in funds, stating that as a beginnint^ the full-time personnel complement 
had been reduced from 577 to ^63, that for the most part vacancies as tney 
occured were to be left unfilled, that the several division heads v;ere working 
on their sta 'fing patterns to reduce positions to raeet the requirements of 
livinr within the budget submitted br the W^-^ov to the Jity Council, and that 
this action had been taken in order to absorb the reduction as soon as 
possible. The /Jirector pointed out that the Library has a severe imbalance 
in its personnel in the branch libraries in the ratio of professionals in the 
individual units, that in some of the heavily over-balanced branch libraries 
the problem is one of having staff members with r.ian^' years of service wlio 
would eventually be replaced with subprofeosionals. He stated that the goal 
aimed for was a one-third professional staff. 

'The meeting recessed at 3:55 p.iJi* and resumed at U:05 p.m. 

Tne Director jtaied tiiat there is a new Planning -ir^cgraimiiing Budget this 
year and that the librai^ is to be the first city department that the City 
Council win liear on this new form. He stated that in Program 1 a reduction 
in the amount of 4^125, 000. had been made, and that there had been merged in 
this program three of the former prograins. Program 1 includes general acimini- 
stration, personnel, data processing, business operation, bindery, buildings, 
cataloging and book preparation on the basis that these support the public 
service units such as bookraobiles, reference units, etc. 

He reported on some of the arbitrar;^' assignments by the city fiscal officers 
occuring in this new budget form, such as the decrease of ;i5l,000. in the Eastern 
Regional Program reimburserient in Prograiii 1 which should have been in Program 3 
covering reference. 



1 



I 



CO 



The Director reported that this total budget represented an over-all increase 
of 152,000. over last year's, that the budget as submitted to the City Council 
was the same as that submitted to the tiayor with the exception of the 5;^ perso 
budget cut and the cuts alread^y made by the Library following 
the budgetarj^ authorities. 



I 



I 



onnel 
conference with 



The Director stated that the budget hearin,': before the Committee on 
Appropriations of the City Council would be held on February 23, at 2 p.m. 
and that he believed that it was mportant to have as manj- frusbees as possible 
attend, de stated that the Library^ woulu be prepai-ed to report in terms of 
tlie nevj budget document tut also v/ould have material reaci^- on the basis of the 
form used in former years. 

The Director reported on the planning beii'g carried on in anticipation of 
moving into the Addition, triat staff patterns are bjing exajnined, that the 
Buildings Department ^las reviewed its staffing and that present th lulling is that 
it will have a need for 20 additional people for maintenance for security, 
cleaning, re-laj;iping, etc., and that this appears to be a modest increase in 
relation to the increase in floor space. lie stated that it was hoped to have 
staffing patterns for the VJhole Librar:y read;> by the spring, that wtiat is aLmed 
at is the gearing the Library service to the maximum for the people. 

He then reported on adaitional funds that may be anticipated, such as 
increased itate funds(^35,00O. )j the increase per capita support from the 
new legislation of the Commonwealth to be on the basis of 37"t cents instead 
of 25 cents, the increase to 5 cents instead of 3-;. cents in the support as 
a Library of last recourse, the increase in the budget allocation of the 
Eastern Itegional Library' ^^rogram to .>il,500,000. through which it may be possible 
to add some additional positions to the staff. He called attention also to the 
possibility of Federal support to strengthen the large libraries tlu'ough provision 
of special funds for the purpose. 



I 



I 



I, 



The Director reported on the meeting which he had had with the library heads of 
boston College, Tufts, Bi^andeis, and Boston University, that these librai-ians had been 
meeting with their deans, that it was a meeting to explore the possibility of identi- 
fying reference materials which are needed in the community, but may not be needed 
individually by the institutions, and tiierefore might be purchased and placed in the 
Boston Public Librar;y to serve the needs of all, that the discussion had covered 
the possibility of the making of a contribution of some 4)20,000. by each, with 
consideration being given to their uiaking a contribution annually froi.i th^ir own 
budgets. He stated that these materials added to the Librar^^ would serve more than 
the students -nd would also be a means whereb^ these institutions may make a con- 
tribution to the community. He stated that the project had originated with a 
meeting- of graduate school deans who inquired whether the Ubrai^ would be interested 
to join the meeting. 

The Director reported to the Board that quarters to house the Multi-Language 
rook Center had been found in the Castle Jquare Project, that through the good 
offices of Mr Alexander Beal two stores were to be secured at a cost of ^3. per 
square foot. He stated that the ipanish Center (biblioteca Latina) will be 
transferred to it to form its nucleus, n© presented for approval of the Board 
a lease for the aforesaid quarters. 

On motion duly made and seconded it uas 



VOTED: 



and 
VuTED: 



that the Trustees of the Public Library of the City 
of Boston acting in the name of and for the City of 
Boston do hejreby accept an instrument of lease by 
and between CAoTL^ ^(^^\.^ AdoOClAT^ and the CI'TY OF 
BOoTON of the premises, street floors, situated at 
U% and h% Tremont Jtrcet, i^oston, Lassachusetts, 
subject to the rental, terms, agreements, conditions, 
and covenants set forth in said instruinent of lease; 



tliat Philip J. i-icNiff, Director, and Librarian of the 
Public Librar\^ of the City of Boston be and hereby is 
authorized and directed in the naiue and behalf of the 
Trustees of the Public Library of the City of Boston 
to execute said instrument of lease in quadruplicate. 



y 



The .Urector reported that the problem of the inscription on the bust of 
John Deferrari as yet has not been resolved, that in a telephone call to the 
Associate Dire-ctor Philip Johnson had suggested as a solution of the situation 
that he collaborate with Joseph Coletti and design a base in granite on which 
the inscription could be inscribed and which could be joined permanently to the 
bust, thus' becoraing a part of it. He stated that this suggestion had been 
reported to Kr Jilliam a. Kerr of the Law Departiaent who was giving it consideration. 

The Director reported on the status of the branch library buildings still 
on the agenda. He stated that the iouth i:iid while completed is still awaiting 
delivery- of furnit-ore which is not expected for another six to eight weeks. 

He stated that follov;in,: the meeting with members of the PFJ as reported at 
the last meeting, the Assistant Director had redrafted the library building 
program, submitted by the PFD for Liidley itreet and that it was practically the 
program, of the Library of some 6-10 months ago. he stated that as 'f ^-^J^^^.^^^^ 
at the last meeting and in which the Board had concurred he had sent to ^^^ -^l^^f^ 
Pear at PFD a building prograr. for the Library covering financial neeas. He stated 



225 



224 



that before today's rneetirir he had hoped to have had another conference with 
Lr Pear but this has not yet taken place. Hg stated that he was looking tor- 
ward to having in writing from I4r Pear an indication of those sums that can 
be made available from authorized loan orders for building purposes. 

He stated that he had requested of the Board of Librain- Gominissioners 
that if other libraries in I^ssachusctts do not express an interest in the 
buildinr funJs provided by the Federal uovermaent the Board Gives considera- 
tion to"^these being made available to this Library for furniture for the 
Addition, he stated that, if the money were made available the Library could 
speedily provide the specifications for the steel stackinG for the Audition 
;hich 'ly'cost in the vicinity of .^00,000. He stated further that 3hould there 
be a sizeable sim in next year's Federal program the Libr.'-r> will ask for it for 
the D-Jidley .Street Branch Library, thus releasing the 4>750,COO. of .ity funds 

' for u^e for the Addition. He stated that these Federal funds are provided 
for a throe-purpose program: (D service to the disadvantaged and poor, {c) 
strenrtheninc metropolitan libraries which are regional and national resources, 
and (3) strengthening of state libraries. 



I 



I 



To Trust Funds 

Personal Services 
Contractual Services 



TOTAL 



$ lUU.OO 
1,QQU.U2 

$ l,ll48.U2 



CO 

o 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Payroll 



$ 32,702.98 

9,009.3^ 

20,U73.9^ 



Dissolved at 5O0 p.m. 



Followinr approval by the Director and in accordance with the authority 
deleglSd S^hi^ by the T^stees, payment of bills was authorized ^o ^^ ch^ged 
as follows for the month of February 1971, provided that payment of bills from 
City Appropriations have the approval of the City Auditor: 



\J Jecretary 



FEBRUARY 1971 



To City Appropriations 



I 



I 



Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges & Obligations 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, March 26, 1971 



TOTAL 



$373,607.27 

18,017.65 

6,116.18 

28U,5UU.31 
2.201.10 

$68U,U86.5l 



A regular meeting of the Trustees as an Administrative Agency of the City of 
Boston was held in the Trustees Room at 5:10 p.m. 

Present: Messrs Canham, Parker, and Rabb. 

The President, I^ Rabb, in the chair. 

The minutes of the meeting of February 12, as presented were approved. 

Following approval by the Director and in accordance with the authority de- 
legated ^o^ bfthe Trustees, expenditures for services and -^PP^-^ --,--^^°- 
riz'^d to be charged as follows for the month of ^^^^^^^l^^^^^^^ 
expenditures from City Appropriation have the approval of the City Aaditor. 



To Trust Funds 

Personal Services 
Contractual Services 



TOTAL 



$ lUU.OO 
1.00U.U2 

$ 1,11^8.U2 



FEBRUARY 1971 



To City Appropriations 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges & Obligations 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Payroll 
Unliquidated Resei^e 



$ 32,702.93 
7,385.50 

20,U73. 95 
2,521.19 



TOTAL 



$373,607.27 
23,5U9.23 
10,016.70 

28U,5UU.31 
385.140 

$692,102.91 



I 



I 



22^1 



227 



The Director made the following report on personnel for the month of 

February 1971: 



Personnel Activity : 
Pull»tinie employees ; 



Positions Feb. 1 Employed Terminated Marohl 



General Administrative 
Offices 

Professional 
Library Assistants 
Clerical 

Part-time in F.T.S. 



10 

17 

9 





General Library Services 

Professional 
Pre -Prof e s sional 
Library Assistants 



Part-time in F.T.E. 



p^gAHT^nh Library Services 




Professional 
Pre-Profes sional 
Libraiy Assistants 

Part-time in F.T.S. 



Business Operations 

Professional 
Library Assistants 
Clerical 
Mechanical 
Binder^'' 

Part-time in F.T.C. 



U9 
12 

153 





1 

9 

23 
72 

18 


T23 



Resources and Processing 
Services 

Professional 
Pre-Profes sional 
Library Assistants 

Part-time in F.T.S. 



27 
9 

U6 
■T2 


T2 



10 

lU 

9 
33 

"35 




U8 
12 
^2 

Ti5 

2A*Q 

iTTTo 



1 

9 

23 

66 
16 



TT5 



23 
13 

h^ 

1/.6 



2 

5 



173 



T" 



1 
1 



2 

1 



10 

lU 

9 

33 

"33 



85 
27 

J9 

201 
2I;/12.9 
21379 



U8 
12 
^1 

m 

2/1.0 
112.0 



1 

9 

23 

6U 
15 

ni 



23 
13 
U5 

-Si 

1/.6 
-^13 



I 



I 



Totals 

Professional 
Pre-Profe s sional 
Library Assistants 
Clerical 
Mechanical 
Bindery 

Part-time in F.T.S. 



Budgeted 




Positions 


Feb. 1 


178 


169 


hh 


52 


233 


211; 


32 


32 


72 


66 


18 


16 


Wi 


^ 





26/lli.O 


377 


563.0 



Employed Terminated March 1 




2 

8 

2 
_1_ 

13 



167 

52 

208 

32 

6U 

15 

330 

27AU.5 

-T?23 



CO 

o 



I 



I 



I 



I 



Retirements 

Martha C. Engler, Children's Librarian 

South Boston, February 28, 1971 
Bridie P. Stotz, Branch Librarian, 

Charles town, February 28, 1971 

Appointment to Emeritus Status 

Bridie P. Stotz, Branch Librarian 
Emeritus , March 1, 1971 

In accordance with the usual practive in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Elizabeth B. Brockunier, Assistant to the Director, and 
Secretary of the Trustees, or Kevin T. Fitzpatrick, Super- 
visor, Business Operations, be and hereby is authorized to 
sign the payrolls of the Library in representation of the 
Trustees for a period not to exceed four weeks from 
April 26, 1971. 

The minutes of a meeting of the Committee on Finance held on February 23, 1971 
as presented were approved. 

Action taken by the Committee on Finance since the last meeting of the Board 
was approved as follows: 

VOTED: that there be confirmed the entering into with General 
Microfilm Company, 100 Inman Street, Cambridge, Massa- 
chusetts, the sole bidder in the public bidding, of a 
service contract for the preparation and supplying of 
various catalog cards and book cards for the period 
April 1, 1971 through March 31, 1972, the total fee 
thus charged to be subject to the terms, agreements, 
and conditions set forth in said contract. 



228 



and 



VOTED: 



and 



VOTED: 



and 



VOTED: 



and 



VOTED: 



229 



and 



that there be confirmed the entering into with Biamond Uniform 
Rental Se^ce. Inc., 31 Hannon Street, Dorchester, Massachu- 
se?S thH^est responsible and eligible bidder in the public 
bidSAg; of a contract for the rental °f uniforms -^ overalls 
during the period April 1, 1971 through March 31, 1972 at 
prices per unit as follows: 



I 



I 



Two (2) shirts, two (2) pants per man 
Two (2) overalls (per) 
Two (2) dresses (per) 



$1.20 per week 
$ ,60 per week 
$ .60 per week. 



and 



that there be confirmed the entering into with Bay State 
Cleaning Company, 222 Sumer Street, Boston, Massachusetts, 
thHowfst re^nsible and eligible bidder in the public 
bidding, of a contract for the cleaning of =f ^-Yi^'i°f 
during the period April 1, 1971 through March 31, 1972 at 
the Central Library building and at certain other buildings 
in the Library System designated under Group I ^ ^^ 
contract proposal, at unit prices based upon completion of 
tastaUation of window ^illes at buildings listed in the 
alternate proposal, otherwise at unit prices given in the 
Ssio contract proposal, - the total amount in any case 
not to exceed six thousand six hundred two dollars and 
forty cents ($6,602.U0). 

+h«t there be confirmed the entering into with Caroline Kadetsky, 
Wa/ cSeful C?;aning Co., 250 Boylston Street, Boston. Massachu- 
setts the lowest responsible and eligible bidder in the public 
btddiAe of a contract for the cleaning of certain windows during 
the^liod April 1, 1971 through March 31, 1972 at branch library 
taildS-s desSat^d under Group II in the contract proposal, at 
^i^ces baSd upon completion of installation of window ^illes 
at buildings listed in the alternate proposal, otherwise at unit 
prices ri^S in the basic contract proposal, - the total amount 
S^ c^Ie not to exceed one thousand nine hundred thirty-two 
dollars ($1,932.00). 

that there be confirmed the entering into with Westminster 
Auto Lease Corp., 720 Morrissey Boulevard, Dorchester, 
Massachusetts, the lowest responsible and eligible bidder 
in the public bidding, of a contract for leasing of ^^^ree 
panel trucks and one station wagon during the period April 1, 
1971 throu^ March 31, 1972, at the following rates: 



CO 



I 



I 



Panel Trucks 
Station Wagon 



Monthly- 
Lease Cost 
per Vehicle 

$190.00 
$190.00 



Mileage Charge 
per Mile 

$ .10 

$ .10 



I 



I 



VOTED: that there be confirmed the entering into with Microfilm 
Products, Division of Spaulding Co., Inc., 283 Summer 
Street, Boston, Massachusetts, the lowest responsible and 
eligible bidder in the public bidding, of a contract for 
supplying and delivering microfilm copy paper and print 
activator fluid, as specified in the specifications, in 
a total sum not to exceed seven thousand six hundred thirty- 
one dollars ($7,631.00). 

VOTED: that there be confirmed the entering into with General Micro- 
filjti Company, 100 Tnman Street, Cambridge, Massachusetts, the 
lowest responsible and eligible bidder in the public bidding, 
of a contract for supplying and delivering certain film 
supplies for book charging machines, as specified in the 
specifications, at a total sum not to exceed two thousand 
four hundred ninety-five dollars ($2,U9^.00) . 



being made in reducing the weekly payroll 
^% reduction made by the Mayor in the 
present no reduction in public services^ 
the-scenes work would pile up of necessity, 
these needs it was hoped that the Library 
student groups and that at the weekly 
told where their unit stands in the staff 



The Director reported that progress was 
to the desired $86,000. in order to meet the 
budget full-time personnel account, that at 
was to be made, but that backlogs in behind- 
He stated that as an aid in meeting some of 
would be able to get some of the work-study 
administrative meetings those in charge are 
schedule . 

The Director stated that quarters for the Multi-Language Center had been i*ound 
in the Castle Square project, that at present there is a drug center there ^or wt^ic^ 
the rent has not been paid and that, to avoid eviction, the drug center has obtained 
an injunction. He stated that this may mean that the Library may have to continue to 
use the Biblioteca Latina or the old South End Branch Library quarters for the 
Multi-Language Center. 

Dissolved at ^:30 p.m. 



$£^^ML li limtJLtyyXA^A^ 



Secretary 



Minutes of Annual Meeting 
Administrative Agency 



In Board of Trustees 
Monday, May 3, 1971 



The annual meeting of the Trustees of the Public Library as an Adminis- 
trative Agency of the City of Boston was held at 3:05 p.m. 

Present: Messrs Rabb, Murray, O'Connell and Parker, Trustees. 
The President, I4r Rabb, in the chair. 



2B0 



231 



The Administrative Agency then proceeded to elect viva voce its officers 
for the ensuing year. 

First Vote for President 

Monsimor Murray voted for Sidney R. Rabb, Mr 0»Connell voted for 
Sidney R. Rabb, Mr Parker voted for Sidney R. Rabb, and !4r Rabb voted 
present; and Sidney R. Rabb was declared elected President. 

First Vote for Vice President 

Monsignor Murray passed, Mr O'Connell voted for Edward G. Murray, Mr 
Parker voted for ^.dward G. Murray, and Mr Rabb voted for Edward G. 
Murray; and Edward G. Murray was declared elected Vice President. 

The election of a Secretary was postponed until the first meeting in 
the fall. 

First Veto for Se.crGtarier> Pro Teia 

Monsignor Y.nvvaj voted for Philip J. McHiff and John J. Connolly, Mr 
C'Connell voted for Philip J. McHiff and John J. Connolly, Mr Parker 
voted for PhiliT) J. McNiff and John J. Connolly, and Mr Rabb voted 
for Philip J. McNiff and John J. Connolly; and Philip J. MciJifx and 
John J. Connolly were declared elected Secretaries Pro Tern. 

On motion duly made and seconded, it was thereupon 

VOTED: that any member of the Board of Trustees be and hereby is 

authorized to sign on behalf of the Board bills, special drafts, 
and payrolls of the Library. 

VOTED: that, until the next annual meeting, the President, or 

Vice President, or in the inability of either, any member 
of the Board, and by delegation the Director, or the 
Associate Director, be and he hereby is authorized to sign 
any and all contracts voted to be made by the Board m the 
name and behalf of the City of Boston and any and all com- 
munications in connection with the award of contracts so 
voted or recommended to be so voted and to authorize pay- 
ments under contracts so voted. 

The President stated that membership on Standing Committees for the 
ensuing year would be as follovrs: 



and 



BUILDINGS 



Msgr Murray, Chairman 
Mr Canham 
Mr O'Connell 
Mr Parker 
Mr Rabb 



FINAI'JCS 

l«4r Parker, Chairman 
Mr Canham 
Msgr Murray 
Fir 0*Connell 
Mr Rabb 



I 



I 



CO 



I 



I 



I 



I 



At the suggestion of Monsignor Murray, and the approval of the Board, 
the President appointed Mr Canham as Chairman of an Ad Hoc Committee for 
planning ceremonies, meetings, etc., in connection with the opening of 
the Addition. 

The President stated that the Trustees as the appointive body must make 
provision at the annual meeting for hearings of Civil Service personnel when 
and as needed during the ensuing year. 

On motion duly made and seconded, it was 

that we, the Trustees of the Boston Public Library, having 
appointive authority over the Civil Service personnel at the 
Library, do appoint one of our members, Sidney R. Rabb, 
Trustee, to hold and conduct hearings in accordance with 
Chapter 31 of the General Laws whenever the said hearings are 
deemed necessary; 

that in the event of the unavailability of Sidney R. Rabb, 
Edward G. Murray, Trustee, is hereby authorized to conduct 
the above-mentioned hearings; this power to bo valid only 
until the expiration or the appointment of any member of 
this Board. 



VOTED: 



and 

VOTED: 



The appointment of a Secretan^ of Committees was postponed until the 
first meeting in the fall. 

The President then appointed Philip J. McNiff and John J. Connoll^^ as 
Secretaries of Committees Pro Tern to serve until the next annual meeting. 



Dissolved at 3:^^ p.m. 




The Secretaries Pro Tem qualified for office by taking^he following oaths: 



I, Philip J. McNiff, solemnly swear that I will well and faith- ^ 
fully ^e^form all the duties incambent upon me as Secretary Pro .em 
o/ the' Trustees of the Public Library of the City of Boston; so help 
me God. 




^2B2 



I. John J. Connolly, solemnOy swear that I will well and faith- 
^^ly perform all the duties incumbent upon me as Secretaiy Pro Tern 
'oFthe T^stees of the Public Library of the City of Boston; so help 
me God. 



I 



I 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 



TOTAL 



$ 8^.51 
1,65U.U2 

70*00 
$ 1,809.93 



2.'^3 




sworn and subscribed to before me this /^=^day of «^4,^ 1971 at Boston, 
Suffolk County, s.s., Massachusetts 







Notary 



^ Ribiic 



t^/ 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Monday, May 3, 1971 



A regular meeting of the Trustees as an Administrative Agency of the City of 
Boston was held in the Trustees Room at 3:^5^ P.^- 

Present: Messrs Murray, O'Connell, Parker, and Rabb. 
The President, Mr Rabb, in the chair. 

The minutes of the regular meeting of March 26, 1971 as presented were 
approved. 

Follc'rinr awroval by the Director and in accordance vrith the authority 
? , . jr^!^^H.r thP -ru'+'AS exoenditurec for services and supplies -.rere 
futho'r'iad ?o S cCSd a"f oilivr-fc;; the month of K^ch 1971, provided that 
eSondUu^es frL Cit^ Appropriation have the ...rovai of the Oity Auditor: 



MARCH 1^71 



To City Ai'propriations 

Porsonal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Oblications 



TOTAL 



$U63,SU6.22 

23,331.^1 

7,737.01 

60,108.60 

823.60 

$^^!^,9U6. 9U 



CO 



I 



I 



I 



I 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Payroll 



$ U0,222.6l 

1,628. Ul 
20,927.36 



Foilowinp approval by the Director and in accordance with the authority 
delegl^edirLn'^by the T^istees, payment of bills was ^^^^^^^^f J° ^%^^^f,t^ 
as follows for the month of March 1971, provided that payment of bills from City 
Appropriations have the approval of the City Auditor: 



MARCH 1971 



To City Appropriations 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 



TOTAL 



$U63,3U6.22 

26,721.U5 

8,322.U9 

60,108.60 

6.236.OU 
$^65,23U.30 



$ 8^.51 

1,6^U.U2 

70.00 

$ 1,809.93 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Payroll 



$ U0,222.6l 

^,0^7.31 
25,927.86 



The Director made the following report on Personnel for the months of 
March 1971 and April 1971. 



TM 



Personnel Activity ; 
Full-time employees: 



Budgeted 
Positions 



General Administrative 
Offices 

Professional 
Library Assistants 
Clerical 

Part-time in F.T.E, 



10 

17 

9 



"1^ 



General Library Services 

Professional 
Pre-Prof e s sional 
Library Assistants 

Part-time in F.T.E. 



91 
23 

107 


221 



Research Library Services 



Professional 
Pre-Prof e s sional 
Library Assistants 

Part-time in F.T.E 



Business Operations 

Professional 
Library Assistants 
Clerical 
Mechanical 
Bindery 

Part-time in F.T.E 



U9 
12 



IT? 



1 
9 

23 
72 

18 

123 

0_ 

123 



Icesources and Processing 
Services 

Professional 
Pre-1'^of e s sional 
Library Assistants 

Part-time in F.T.E. 



27 

9 

U6 

-^ 





Har 1. Employed Terminated 



10 

lU 

9 

IS 



85 

27 

89 

^^ 
2U/12.9 
213.9 



U8 
12 

^1 
111 
2/1.0 
112.0 



1 

9 

23 
6U 

1.^ 

TT2 

112 



23 

13 
16 

1/.6 

bl.b 



2 



1 
2 



1 
1 
2 



1 

1 

2 



1 

T 

T 



_2_ 
2 



10 

lU 

_9 
33 

35 



8U 
26 

87 

l97 
2U/12.9 
209.9 



U9 
11 

Jl 

111 

2/1.0 

112.0 



1 

9 

23 

6U 

16 

ITT 

ll3 



23 

13 

19 
1/.6 

793 



ill 



I 



I 



CO 

o 



I 



I 



I 



I 



Budgeted 
Positions 



Totals 

Professional 
Pre -Professional 
Library Assistants 
Clerical 
Mechanical 
Bindery 

Part-time in F.T.E. 



178 

uu 

233 
32 
72 

18 

T77 
o_ 



Personnel Activity ; 
Full-time employees; 



Budgeted 
Positions 



General Administrative 
offices 

Professional 
Library Assistants 
Clerical 

Part-time in F.T.E. 



10 

17 

9 



3^ 



General Library Services 



Professional 
Pre-Prof e s sional 
Library Assistants 

Part-time in F.T.E. 



91 
23 

107 
221 



221 



Research Libr-ary Services 



Professional 
Pre -Professional 
Library Assistants 

Part-time in F.T.E. 



Business Cperaticns 

Professional 
Libraiy Assistants 
Clerical 
Mechanical 
Bindery 

Part-time in F.T.E. 



U9 
12 



iI5 



1 

9 

23 
72 

18 

123 



123 



167 

52 

208 

32 

6k 

15 

■33H 

27/1U.5 

"3^23 



1 

1 

1 

1 

T 



1 
2 
5 

1 

T 

T 



10 

9 
35 

■35 



2 
T 



8U 
26 

87 
T97 
2U/12.9 
209.9 



2. 

3 



U9 

n 

Jl 

111 

2/1.0 
112.0 



2. 
2 



1 

9 

23 
6U 

16 

113 
113 



3 

T 
T 



3 

T 
3 



2,^5 



Mar 1. Employed Terminated April 1 



167 

50 
20U 

32 

6U 
16 

2U/1U.U 
51i7.5 



April 1 Employed Terminated May 1 



8 

Hi 
31 
31 



83 
26 

85 
19!! 
2U/12.9 
20579 



U9 
11 

51 
111 
2/1.0 
112.0 



1 

9 

23 

6U 

J£ 

113 

n3 



236 



23 



Budgeted 

Positions April 1 Employed Tenninated May 1 



Re source n and Processing 
Services 



Professional 
Pre -Prof e 3 sional 
Library Assistants 

Part-time in F.T.E. 



Totals 

Professional 
Pre-Prof e s sional 
Library Assistants 
Clerical 
Mechanical 
Bindery 

Part-time in F.T.E, 



27 
9 

U6 

"T2 



■^2 



23 
13 
U3 

1/.6 

"^3 



2_ 
2 



23 

13 

Jii 
77 
1/.6 

■773 



178 
I4U 

233 
32 
72 
18 

T77 


T77 




>33 
2U/lli>^ 

"31173 



2 
3 

5 



3 


16U 




^0 


6 


2CX) 


M 


32 


3 


6U 




16 


12 


^26 


. 


2U/lli.^ 


1^ 


?l;0.5 



Death 



Thomas J. Manning, Chief of Exhibits, April 13, 1971. 

Retirements 

Alice 5. Driscoll, Cleaner, Buildings, April 30, 1971. 
Elizabeth L. Wright, Assistant to the Director, April 30, 1971. 



A 



ppointment to Emeritus Status 
Elizabeth L. Wright, Assistant to the Director, Emeritus May 1, 1971. 



In accordance vrith the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of I96I Philip J. McNiff, Director, 
or upon his delegation John J. Corjiolly, Associate Director, 
or Elizabeth B. Brockunier, Assistant to the Director, and 
Secretary of the Trustees, or Kevin T. FitaPatrick, Super- 
visor, Business Operations, be and hereby is authorized to 
sign the payrolls of the Librarjr in representation of the 
Trustees for a period not to exceed four weeks from 
May 2U, 1971. 

and 



I 



I 



and 



CO 
r-l 



and 



I 



I 



and 



and 



VOTED: that subject to the approval of the Mayor ui accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Elizabeth B. Brockunier, Assistant to the Director, and 
Secretary of the Trustees, or Kevin T. FitzPatrick, Super- 
visor, Business Operations, be and hereby is authorized to 
sign the payrolls of the Library in representation of the 
Trustees for a period not to exceed four weeks from 
June 21, 1971. 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of I96I Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate^ 
Director, or Kevin T. FitzPatrick, Supervisor, Business 
Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from July 19, 19 a. 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of I96I Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate 
Director, or Kevin T. FitzPatrick, Supervisor, Business 
Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from August 16, 1971. 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of I96I Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate 
Director, or Kevin T. FitzPatrick, Supervisor, Business 
Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from September 13, 19a. 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of I96I Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate^ 
Director, or Kevin T. FitzPatrick, Supervisor, Business 
Operations, be and hereby is authorized to si^ the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from October 11, 19 a. 



I 



I 



2H8 



2:^1) 



Action taken by the Committee on Finance since the last meeting of the Board 
was approved as follows: 

nonf irmaticn of avrard of contract for supplying and deliverinp. library 
blndinp. end paper's ~ 

VOTED: that there be confirmed the entering into with Arcon 

Coating Mills Inc., 1^ West l8th Street, I^ew York, Nei. 
York, the lowest eligible and responsible bidder in the 
public bidding, of a contract for supplying and delivering 
library binding end papers, as specified in the specifications, 
at a total cost not to exceed one thousand seven hundred 
sixty-nine dollars and forty cents ($l,769.UO). 

r.onfnT^ation of award of contract for supplying and deliverinf^ offset papers 

VOTED: that there be confirmed the entering into with The 

Rourke-Enco Paper Co., Inc., 128 Smith Place, Cambridge, 
Massachusetts, the lowest eligible and responsible bidder 
in the public bidding, of a contract for supplying and 
delivering offset paper, as specified in the specifications, 
at a total cost not to exceed three thousand one hundred 
seventy-nine dollars and forty-nine cents ($3,179.U5)« 

r.onfir^tion of award of contract for su p^lvin^ and delivering book binding cloth 

VOTED: that there be confirmed the entering into with The 

Holliston Mills, Inc., Lenox Street, Norwood, Massa- 
chusetts, the sole bidder in the public bidding, of a 
contract for supplying and delivering book binding 
cloth, as specified in the specifications, at a total cost 
not to exceed twelve thousand three hundred eleven dollars 
and ninety-one cents ($12,311»91) • 

Confirmation of award of contract for the purch^^.'^e of books and other 
library materi^Ts 

VOTED: that there be confirmed the entering into without public 
advertising of a contract for the purchase of books and 
other library materials for the period April 1, 1971 
through March 31, 1972 with the following contractor, 
subject to the terms, agreements, and conditions set forth 
in said contract: 

The Combined Book Exhibit, Inc. 
Driarcliff Manor, New York 

The Board then gave consideration to a draft of a minute on the service of 
Elizabeth BrIdyBrockunier, Assistant to the Director, Secretary of the Trustees 
of the Public Library of the City of Boston, and Clerk of the Corporation wno 
will retire on July 9, 1971. 



I 



I 



VJHEKEAS: Elizabeth Brady Broclomier, came in to the service of ^he 

Library U2 years ago, possessing a youthful, eager intelli- 
gence which she applied to the many responsibilities which 
soon came her way, and 

She quickly demonstrated the valued qualities of discretion, 
discernment, mature and seasoned judgment in the operation 
of the Director's Office, and 



WIffiREAS : 



\\THEFJ5AS : 



O 



I 



I 



She proved herself moct helpful to the Trustees of the 
Libraiy in her knowledge of administrative procedures, her 
understanding and implementation of the mechanics that 
resulted in trie smooth, efficient functioning of the 
Director's Office 

BE IT THEREFOEE RESOLVED: 

That the Board of Trustees of the Public Library of the 
City of Boston express to Elizabeth Brady Brockunier 
their heartfelt appreciation for her performance both 
in the service of the Library and in her relationship 
to the Board of Trustees. For her loyalty, ^aciousness, 
courtesy, and help to the members oT this and former 
Boards, the Trustees extend their earnest gratituae and 
T-rish her health and hap:^iness in her years of retirement, 
and 
BE IT F'JL.TICR RESGLVl^D: 

That -Elizabeth Brad^^ Brockunier be appointed Assistant to 
the Director, Secretary of the Trustees of the Public 
Library of the City of Boston, and Clerk of the Corporation 
Emeritus • 

The Board then gave consideration to a draft of a minute on the f^rvice of 
aizabeth Lewis Wright, Assistant to the Director, who retired on April 30, 1971. 

VJHEREAS: Elizabeth Lexfis Wright, has Siven to !^^e Boston Public 
Library for U3 years dedicated and faithful service, 
and 



l-JHEPJLAS : 



^.'rHEPJT-AS : 



I 



I 



She has displayed expert knowledge of the techniques 
of her professiona while carrying on the myriad duties 
that were hers in the extended years of service in 
this Library, and 

Through her intimate Imowledge of the histoiy of this 
Library, her careful maintenance of the archives of 
the institution, and her superb reference service to 
countless research scholars who came here to study, 
she won many friends for the Boston Public Library, 
and 

WHEREAS: For a period of said number of years, Elizabeth Lewis 
^^^ Wright has demonstrated the sterling qualities of trust 

and responsibility in her association with the Boston 

Public Library 



240 



241 



BE IT TIEKEFORS IGCOLVED: 



That this Board of Trustees of the Public Library of 
the City of Boston place upon the records its expression 
of appreciation and gratitude for the fine service 
rendered \rj Elizabeth Lewis Vlri^t and that the Trustees 
extend to her all good T^rishes in her years of retirement, 
and 

BE IT FUHTHER RESOLVED: 

That Elizabeth Lewis Wright be appointed Assistant to 
the Director Emeritus • 

The Board then gave consideration to a draft of a minute on the service of 
Thomas J. Manning, Chief of Exhibits, who died on April 13, 1971. 



I 



I 



On motion duly made and seconded, it was 



VOTED: 



JHSREAS : 



VniEIlEAS : 



that there be and hereby is adopted an order to 
spread upon the records of the Trustees the 
following Minute on the service of Thomas J. 
Manning, Chief of Exliibits, who died on April 13, 

1971. '^ 

For a period of ^2 years Thomas J. Manning had 
held positions of trust and responsibilities in 
this Library, first serving in the departmeiits of 
the Reference Division and then in the Administra- 
tive Offices, and 

After several years in the militar^r service of 
his country, he returned to this Library assuming 
responsibility for organizing the displays and 
exhibitions that set forth the many and vpriod 
resources of the Library so splendidly, and 

In the development of this special assignment which 
Mr Manning pursued with a quiet, scholarly zeal, he 
earned the respect of his own associates, the exhibitors, 
and the viewers of his displays, both the general public 
and the connoisseur of the fine arts; 

BE IT TliSREFORE RESOLVED: 

That the Trustees extend to Mjts James A. Martin, sister 
of Mr Manning, their appreciation of his long and faith- 
ful years of ^service to this Library- and their gratitute 
for the contributions he made during those years. 

The Director reported that xrork on construction of the Addition was progressing 
smoothly, that granite facing has been installed on the lower section of the buliliing 
up to the Mezzanine level on the Boylston Street side of the builda^g and along 
^xeter Street, and that pouring of concrete has been completed as follovrs: 



CO 



I 



^.^IHEREAS: 



J 



I 



I 



Basement 
Concourse 
First Floor 
Mezzanine 
Second Pl.oor 
Third Floor 
Fourth Floor 
Fifth Floor 
Sixth Floor 
Seventh Floor 

Roof 



IX^ 
100^ 
100?^ 

lOOfo 
$^% 

2afo 
of. 
of> 

80jg 
63^ 






Tne Director reported that the opening of the South End Branch Library was 
dependent upon the delivery of furniture and bookcases. He indicated a possible 
opening date of sometime in June. 

The Director reported that earlier in the afternoon he, Mr Connolly and Mr 
Carroll had met with Vx ^Jilliam L. Roberts, Planner for the Public Facilities 
Department, in respect to the Dudley Street Branch Library,-, that PFC had accepted 
the Librarv' s building orogram as submitted on February 23, 1971 but that they 
had included an additional 3,000 sq. ft. for a Little City Hall and 1,200 sq. ft. 
for Conference Rooms. After liccunsion it was 



v" 



VCTSD: that 



- Jrai 



;tces of the Bor.ton Pablic Library approve 



the proposal of the i^iblic Facllitios Department in 
which there is accepted the Library' » s progi^am of Febriaary 
23, 1971 ^or the Dudley Street Branch Libraiy, that 
additional supplemental flexible space bo provided to 
accommodate comm-onity and library uses, that the Board and 
staff of the Library be consulted on the design of the building, 
that the entire b^uilding when completed be under the administra- 
tion of the Library Department, and that a portion of the 
supplemental space be initially assigned to another city 
service (Little City Hall) . 

The Director reported receipt of a communication from City Councillor Thomas 
Atkins requesting information on non-advertised contracts. He distributed to 
the Board a list "of such contracts stating that in all cases the Library had 
conformed to legal requirements and administrative practices of the City of Boston. 

The Director stated that he ^d.shed to bring to the attention of the Board that 
Mr John Regan, Assistant SuTDerintendent of Buildings who Joined the staff on June 22, 
1970 was not working out as exnected, that there was friction between him and Mr^ 
Geoghegan, that work assignments were not being cared for, that there was excessive 
absenteeism, and that sooner or later the matter may have to be brought formally 
before the Board. 

Dissolved at U:20 p.m. 




'242 



243 



liinutcG of Meeting 
Adudnistrative A^f^ency 



In lioard of Trustees 
Friday, Jiuie 11, 1971 



p ..c-uln,r meetinfT of the Trustees as on Ad^ninistrative Agency of the City 
of Boston Hrs held in the Trustees Roon at ^i05 p.m. 

rresent: i.essrs Hurray, rarker and xiabb. 

The ir-resident, Hr. Habo in the chcAr. 

The mnutes of the a^^ual meetin^ and the regular neetin^ of :.ay 3, 1911 
as presented irere ai.i)roved. 

Poll nwnn*. aDDroval bv the Director and in accordance mth the autnority 

authSr-ized to be char,;< d as Tollows Tor .lie n.ntiisof i\^>ril and ^'^yJ-^'^> lj^° 
viUed"that e:q,e.,dlture. from City Appropriation h^ve ^he approval ol the -ity 

Auditor; 



APRIL 



Vuil 



To Gity Appropriations 



Personal Services 
Contractual Services 
Supplies arid llaterials 

Book'- 

Gurrent Gharces and Obligations 



30,767.07 

12,321.3i^ 

ia,923.70 

7 J u6 3.06 

. T(J£XL $h5>'0, 616.39 



Personal Services 
Contractual Services 

Books 

Current Charges and Obligations 



i;> 169.13 
l,33U.7o 

2bj!-^jj 

TOTAL 'i> lry^o.u9 



;;)36i4,CX)7.''Ii 
17,0c 9. 7i? 
lii,9«JO.)'.2 
U6,3^U.Oo 

263 .70 

;iliI;2,olip.37 



S 317.25 

2I0.0O 

3, bub, 02 



v> l4.>21u,u7 



To S: ; ec ialAppropri ations 

Eastern Regional Puolic Library S-st^m 

Books 

Sup.:lies and Materials 

Payroll 



$ 30,5^2.32 

i;,Ub6.51 
20,3U6.oO 



ip 21,Ii66,02 

7,320.71 

21,171.17 



VoUo-winp rn^roval b the i^irector and in accordar-e vrith the authority 
dele^afed ^ him bv the Trustees, pa,nnent of bills was autnor^zed ^o oe cnar- 
S -follows' for the nonths^f April and Hay 1971, provxaed -^t Pa.^^^^ of 
bills from City Appropriatioi have the a..provaL oi zhe City Audxtor: 



I 



I 



APKH. 



MAY 



:o 



NT 



J 



I 



3.. 

I 



I 



To City Appropriations 

Personal Services 

Contr;ictual Services 

Supplies and Materials 

Books 

Current Charp:es and Oolicati ^ns 



TOTAL 



To Trust Funds 



Personal Services 

Contractual Services 

Books 

Gnrrent Charges and Obligations 

TaiAL 



$366,9)40.01 

30,707.07 

12,321.35 

Ul,923.70 

7,^6 3.06 

$ii50,olo.39 



^ 169.13 
l,33ii.76 

25 .00 

ip l,52o. b9 



s?6l4,(X)7.Uii 

9,703.93 

17,3^-6.22 

h6,35U.06 

2,1:17.76 

$h39,929.UU 



$ 31ii.25 

21b. 60 

3,6u6.02 



To Special ippropriati tis 

Eastern Regional Public Library System 



^ooks 

Supplies and Materiel s 
Payroll 



$ 30,^52.32 

U,uo6.5l 
20,3U6.6o 



4i 21,lio6.?'^ 

0,691.22 

21,171.17 



Action talcen by the Conmittee ^r -Jinldings since the 3ast neeting vrrs 
approved as follows: 

On 26 Kay 1971 

For retain inn; custod-^ of the Gharlestovm /archives Building 

VOTED: that tiiere je md hereby is coni'imed action tal-:en en 

the above date by the Committee on Buildings mth a quo- 
rum present and voting as folloirst 

V0T313: that the Chairman of the Buildings Committee be and 
hereby is autr ori^.ed to send a communication to the 
Jiroctor of the Public Facilities Depr^rt..ent stating 
that there is need for the Library to retain custody 
of the Cnarlestovjn ilrcliives iiuiluing for work sp^ce 
and storage until uhe middle of 1972. 

The Director m.ade the followim- report on Personnel for the month of i^ay 
1971. 



244 



245 



Personnel Acti vity: 
Full-tiiTie^_or^lo;/;QQ5' 



Budgeted . ^ , t t 

Positions M ay 1 Employed Ternxnate^ iL^«-i 



Gene r al__^flinijli£^ 
Offic^es" 

Professional 10 
Library Assistants 17 
'Jlerical 9 

Part-tiiae in F.T.E. 

{^eralj^br ary' Services 

Prole ssional 91 
?re-i rof essional 23 
Library Assistants 107 

221 
Part-time in F.T.E, 



oo- 



Research Library oervices 



Professional 
Pre-Prof es sional 
Liorarv Assistants 



h9 
12 

Part-tine in F/^.E. 

IIL^ 

lousiness Operations 



ProfescionrO. 


1 


Librnry Assistants 


9 


Clerical 


23 


Mechanical 


72 


Binder:/ 


lb 

123 


/art-time in F.T.i^, 



12 3 


l<^GOurccs aid Process 


in^ 


iorviccs 





27 



i-roie ssional 
Pre-Prof r"^' sional 
Libri-ir-^ 'issistrjits _Ii6 






,1 rn 1 ' 



Part-tine in F.i'.ii. _ i^ 

b2 



8 

Ih 

_^- 
31 

"31 



83 
26 

ToT 

2l ;/l2.9 
20O.9 



I;9 
11 

111 

2/1,0 
112.0 



1 

9 

23 

6U 

JL6 

113 

113 



23 
13 

Ul 

77 

I I 

1 / J^ 

77. i:^ 



2 

T 
T 



3_ 
3 



U 



1 

_2_ 

3 



1 

T 
T 



3 

1.^ 



1 

2 
3 



2 

1 



'3 



1 
1 

T 



8 

13 

_9 
30 

"30 



81 
27 

192 
23/l2.ii 

2014.14 



U9 
10 

J2 
111 
2/1.0 
112.0 



1 
9 

21 

o7 

10 

iTF* 

HI; 




I 



I 



CO 

o 



I 



1 



I 



I 



Bud ■;e ted 
Positions 



May 1 



JH>.l)lo'/"-'"d i'erTn-'ngted June 1 



Total? 

Professional 
Pre-rrof •sci onal 

Librai*:,.'- Assistants 
Clerical 
Mechanical 
Bindery 

Part-time in F.T.E. 



176 


161: 


hU 


^0 


233 


200 


oo 


-2 


^' ^^ 


->'- 


72 


' )' . 


16 


lu 


t.^7'/ 


!T25 


I'j 


2U/lll.^ 



77 






M 


o 


162 


2 


2 


^'0 


7 


7 


200 




2 


30 


i; 


1 


67 


13 


in 

■- - • • - 


16 

26/lb.O 


13.? 


"1^.0 


:>39.0 



A-onointments to i emanent Staf"^' 



Frank Altier*' Principal Statistical Machine Operator, Data x rocessin^. 
May 2^, 197^^ . 

Tb<. 'Oir^rtor ^•'>->orted that the fi^^*? percent reduction :^n the bud^jet allov:- 
ance -.or^peiTiwent employees has resulted iu thirty feijer employee^ bein^^ on 
the pa^/roll as of the pr-sent tine, that the deficit -^2 of .'une 11, 19 a was 
dov/n to ,12,000. from a hi-n of .?2,,000., that the deficit mil be ellmlna^ed 
and thst't^ic Library idll live vjithin the allowaiice nade by the Oity lor full- 
tine e--lo-ees. rle stated that reduction -Jn t)ie nmnber of fuU-txne members 
of the starf bas resulted in some thin-s not .;etting done out that service to 
the public has not suffered. The Director also indicated that consi^ueration 
was bein- ' iven to rew styffin^ patterns for the Addition when it iS opened, 
that stucJies are uriden-ra- i.i this connection, snd that by fall there would oe 
n^de available to the Trustees the full-tijne ners^^nnel needs for i a- - •r-a.^.r 
■Tor tb<=* cominj^ year. 

■lo-^si nior Murray raised the question as to the establisi-ufient of positions 
of Honorary Curators. The i)ir'?ctor stated that he would propose initial ap- 
pointments in the fell. 

l^onsi'-nor Murray reported that the Director is plsn.iinc to attend the 
an^u-a Tfceting of IFLA (intomatdonal Federation of Library Absociaoions) in 
L::ven->ool this cominr- sunner and reconi lended that his expenses oe [.aid frcjm 
Library trust funds. 



Cn notion duly nade and seconded it was 



VOTFi): 



that the exi:>enses of Philip J. r.Cr.iff, uir(?ctor, n 'H Librarian, 
in connection viith his atte^idance P-t tiie amual neetinr, if l¥Ui 
Clnt«rr'.'^tional Federation of Liorary Associations) In 3.iv-*mool 
in Au-nst - Septenber 1971 be paid from um^estrictod trust funrls. 



u « 



247 



Th. Director reported on tn.e pro,;ress oeinc mode in co.mection. vith leetiu.s 
,nth representatives oi- the :'rofossional btafi- Assooi.tio-. xor ■ riev, contract 
^f«.Mve Julv ■> IVYl. He stated tnat the Labor relations officer xor v.e Oity 
of Boston had indicate, at earlier bar.airdnti sessions that it w.s the policy 
of thf °itC in Wn no^. to r.mt salarv increases for tae ourrea^ year ai.a tnat 
h« ^tended to hold U,e li.r,o in respect to increases in sal^-xes lor proios- 
.ional librari^ms for the corrent year. He si^ated ^aat a..oUior oar^axnii 6 . _ 
session was^c:Sduied for the com^e week ar>d th,t others would .e aeld durx... 

the ensuinr:; weeks. 

'rhe Director stained tnat he was subriattin- for cor.aniation of a;)proval 
of Ghanre Orders IIos. 3b-U2 which had oeen previously authorized as aiaend- 
ments to the contr-'^ct xrith Vanpi ^r^.d Cor-pa y, mc. 

On motion duly iiade .iiid seconded it v/as 



VOTED: 



Jsmunry 7, 1971 :Add - 

February h, 1971 — - - 

rebruar>^ 17, 1971 Add - 

Karch 17, 19/1 i^A " 

March 17, 1^71 - 



that the coi-.tract mth Va^TOi and Cor.pany, xnc, for the 

construction of an addition to the lioston rublic ^^I'^^ary 

in Gonley Snnare, .^.oston, Massachusetts, be aiaended to 

include cht.np-es in the specifications as set forth o.low 

in ahance Order Hos. 3o-U2, and that said contract be 

increased by an ariount of seven hundred nine ty -six thoi- . 

s-md t^nr^e hundred and e" [^hty- seven dollars ^,K>lyo , 3^ ( . , , 

therebv malting a new contract cost of an amo'-int not to 

e.xceed'' twenty-two mllion five h^mdred and -^-t^-^^?'^^ ^ 

thousand three hundred c.nd sixty-one doll-irs v.'22,bU/,30i, ^^^ ^^^^^^ 

Chanf^e Order ilo. 3'o (Provision of interior Granite 

Veneer) 
Change Order lio. 39 (^tension of Tirae 92 days) 



Change Order Ho. UO (Installation of Security 

i^levator Controls; 
Ghanp.e Order Mo. Hi dtev-jsions to interior li'inish) 

Giian<'e Order No. U2 (Improved waterproof inf: to 

fim.sh waterti<'ntness) 



•^ 7 91^pjb, 
.ii22,iJir2,Ob'2. 

no chan>:;e| 
v22,bU2,Ob2'. 

+ 2jk^i\* 

:,>22,l)'lil;,5lO. 

.>22,^?'V,'^ol. 

no chan|^ 
;p22*,'^iY, 3'x!. . 



T>^. Director reported that the new oouth ^nd xiranch Liurary nad been ope ed 
for publicie^ice on Monday, May 7, 1971, that all of the f.u:.ature wuicn had 
been ordered oy the Public facilities Department had not been ^^^^^^^l'l>J^'f^ 

rot btnieaned. He str.ted th.t whe^ ;.ai of these thin^^^s had been cared i or 
by th:"ubUrFa;ilities uepartnent f or. ^ dedicati... of the builam, would oe 
scheduled, but that this probably woui. . not talce place until laJ-1. 

In the matter of Dudley Street the Director f i-^^^^^^^^f ^^^f ^^^^^%? "^ 
now waitinp- for the fublic Facilities Departmer" to instruct one Arc.xitcxt. to 
fZ^Ta\lZ for the buildin, wnich would incorpo^^ate into it the revised 
librar*/ Drorrari. 



i 



I 



CO 

T-l 



I 



I 



I 



I 



TV- ' Dir'-oto- reported the continuin.-' interest of the City to take the 
Charleston Arc^vcs' B.>ilding and turn it ove^ to ^he School De-.^rt^ent for 
^n<xiu.-.c. j„4.^j +v,o+ -iv, ijnrnvdQi cp' Tdth 3 nstructiuns oi tne duil- 

''^"'' ;^"+,^„rto the oir^-'-tor of tiie Fublic i'^aoilities Uepartnent s^.atmg 
t" etibra^v had ne!d for the buildir,, m.til the riddle of 1972 for work 
tnat t^.e iaurary ua ..irprtor repo-tcd hat si:ice the transmittal oi the 

i:tt:r°':he\S; haf ha,nf %rt^er comu.>ication fro™ the -ubUc facilities 
Department about trds ratter. 

Th^ Director reported that he had oeen approached by the i'residont of tlie 
BoairJ of Trustees of' r^llowes Ath naeun in respect to the possioiliyol their 
ut^Jr, which is now lo~rted in i.orfolk House, oein^ "^=°^''°''^^:t-ive t^ the 
n in-,r <itr.f.^t dranch Libra'-^^. r« indicated th..t ue was responsive to tne 
new '^"^'/y ?^^f * fi'^'f 3^^^'^^t;^.sfer could be effected, it would mean a 
;'::.?:' fftfust funds : pro^chL, half a .dllion dolUrs to tae .oston .ublic 
Mbrart the incone of vrtiioh could be used to continue addi,-..- oooks ^°,^]^ 
eSstS^' FeUowes Atheneauxo. library book collection. The Board su .ces.ed tn..t 
he continue to pu^'^'ie tiie matter. 

He'^^^dic' ed t°.t the work sho.ad be completed sor.etir^e m August ;^«1 ^^.t^t 
that tiine the u.rer portion of Uie f.cade of tne ouilui..^ aim .ne .aree .,>ain 
entra-ices to the buildini' would oe bathed m li::ht. 

The Director reported that the no.ne of rJli^^abeth 3. lirockunier wo.ad be 
renoved from the p.-n^oll as of July 9, 1971, -he effective oace oi "«^J-«- 
tfrrnent^d that steps should oe t.ie.. to re,.iove .ler name fron all earlier 
votes taken by the Board. 



On motion duly made and seco'idcd it was 



VOTED: 



tha- effective at of Jul^ 9, 1971 th^ name of 
Eliaabeth :>. brock^iraor oc uiu.iinated in all 
votes tai'.en by the i3oiird of frusxees inierever 
the Apsistant to tae Liijrary Director, aiid 
Secretary of the Trustees had been authorized 
to enter into contracts, si^n pa:.rolls, ajid act 
in other ways in represcntaoion of tiie Trustees 
of the Jioston Public Liorary. 

The Director b^ourht to the attention of the ooard t:.at provision needed 
to be made for coverinr, for routine signatures durin, the sur.aer recess when 
the Oi rector ma^^ oe absent from the Library. 



248 



249 



On motion duly made dnd seconded it xfas 

VOTED: that effective Jime 1^, lyU tliroufm September 3C), li?71 
in anv absence oi' the Director, and Librarian, iho-lm J. 
IWIif'^, the naine of John J. Connolly, Associate director, 
be substituted lor that of the Director, ai.d Liorarian, 
in .all votes taicen by the Doai'd of Trustees iriienever t.ie 
Direct.-^r, and Lj.i)rarian has oeen authorized to accept 
f^ift' oa^ments riaue in recoLTiition Co^ special services 
vev.dered,\-id payments received for publications and pi-mts 
'executed under Librar^^ sponsorship which in ^;^ount rre not 
more th-^-^ two thousand five hundred dollars v-v2,bUU.. • ^o ^ 
rrialce autliorized eiq^enditures fron princi:)al and/or income ox 
cert^din trust funds^ to enter into contracx-s on oenali ol 
tbe lio.-ird -'her. such conxractr nave oeen autliorised by the 
Board; end to autiiuri-.e pa^auents under contracts e.itercd 
into. 



Dissolved at i?:ii^' P»^» 



1 



I 



CO 

o 




1 



I 



Mnutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, October 1, 1971 



JUl^E 



JULY 



AUGUST 



To City Appropriations 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



$Uli9,Ii39.01 

11;, 3^3.68 

7,025.21 

52,10U.6l 

U61.50 



$3^3,903.26 

17,329.33 

9,701.U3 

1^7.06 

U09.5Q 



J^i;38,628.71 
22,U66.50 

5,U83.29 

98,U01.28 

18U,50 



TOTAL $523,38U.01 $381,^00.58 $565,l8U.28 



To Trust Funds 

Personal Services 
Contractual Services 
Books 



$ 398.6U 
2,998.57 
3>559.9Q 



$ 31+1^.20 
1,973.01 
U,52Q.56 



$ 3U3.25 
9.50 

lli,29Q.lU 



TOTAL 



$ 6,957.11 $ 6,837.77 $ lli,6U2.89 



To Special Appropriations 

Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 



$ 15,U78.36 

U, 716.87 

26.369.66 



$ 22,359.38 

5,168.00 

21.Ui9.52 



$ 73,155.35 

3,2ii5.99 

2Ua88.17 



A regular meeting of the Trustees as an ildministrative Agency of the City 
of Boston was held in the Trustees Room at 5:00 p.m. 

Present: Messrs O'Connell, Parker, Canliam, Murray and Rabb. 
The President, Mr. Rabb, in the chair. 

The minutes of the regular meeting of June 11, 1971 as presented were 
approved . 

FolloTdjis a^^Droval by the Director and in accordance ;vith the authority 
delerateftrSmTthe Trustees, expei^itures for services and supplies were 
delegated 1,0 nim ^/ follows for the months of June, July and August, 
lt7^:Tovi^ed'Vat^Sndi/^-"ro« City ;*propriation have the ai,.roval of 
the City Auditor: 



TOTAL $ U6,561i.89 $ U8,976.90 $100,589.51 

Following approval by tlie Director and in accordance with the authority 
delegated to him \t/ the Trustees, payment of bills was authorized to be charged 
as follows for the months of June, July and August, 1971, provided that pay- 
ment of bills from City Ai)propriations have the approval of the City Auditor: 



JUl^S 



JULY 



AUGUST 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



$Ui9,U39.01 
13,2U2.36 

I8,71ii.35 
52,10U.6l 

17.955.53 



$353,903.26 
11,3U6.88 

5,573.67 
157.06 

1.232.33 



;pU38,628.71 

19,976.9U 

10,052.80 

98,U01.28 

U.677.67 



TOTAL $556,U55.86 $372,213.20 $571,737.89 



I 



I 



To Trust Funds 

Personal Services 
Contractual Services 
Books 



$ 398.614 

2,998.57 
3.559.90 



$ 3Ui4.20 
1,973.01 
U.520.56 



$ 3U3.25 

9.50 

lli.290.lU 



TOTAL 



$ 6,957.11 $ 6,837.77 $ 1U,6U2.89 



250 



251 



JUNE 



JULY 



AUGUST 



To Special Appropriations 

Eastern Regional Public Library System 



1 



Books 

Supplies and Materials 

Personal Services 



$ 15,U78.36 
12,092.32 
26.369>66 



$ 22,359.3B 

U,^3U.72 

21.UU9*g2 



$ 73,l5ip.3^ 
b,3Ul.52 

2Uab8.17 



I 



TOTAL $ 53,9U0.3U $ U8,3U3.62 $loS,S85.oU 

The ndnutes of the Comnittee on Buildings on Septemoer 17, 1971 as presented 
were approved, 

AcUon taken by the Conmttee on Finance since the last meeting was approved 
as follows: 

On Au^st 27, 1971 

Confirmation of award of contract for supplying, delivering and 
' installing one Ehlermann bookbinding machine 

VOTED: that there be entered into with Craftsman Mact^nery 

Company, 7^ West Dedham Street, iSoston, Massachusetts, 
the sole bidder in the public bidding, a contract 
for supplying, delivering and installing one bnler- 
mann bookbinding machine, as specified in thf speci- 
fications, at a total cost not to exceed six thou- 
sand and three hundred twenty-five dollars C4>6,32b.oo;. 

Confirmation of award of contract for supplying and delivering 
book jacket covers 

VOTED: that there be entered into with Bro-Dart, Inc., P.O. 
Bex 2^0, Newark, New Jersey, the lowest eligible 
and responsible bidder in the public bidding, a 
contr-ct for supAying and delivering book jacket 
covers, as specified in the specifications, at a 
total cost not to exceed four thousand seven hundred 
thirty-four dollars and thirty-oight cents UU,73U.3o;. 

Confirmation of award of contract for supplying and delivering 
magazine binders 

VOTED: that there be entered into vjith Bro-Dart, Inc., 

P.O. Box 2S0, Newai^k, New Jersey, the sole bidder 
in the public bidding, a contract for supplying 
and delivering magazine binders, as s,;ecifDed m 
the si.ecifications, at a total cost not to exceed 
two thousand two hundred forty-three dollars and 
forty-five cen.s ($2,2143.^5) • 



CO 

o 



1 



I 



I 



I 



Confirmation of rejection of all bids for suppljdng and deliver- 
ing magazine binders, subndtted on July 12, 1971 

VOTED: that all bids submitted in the public bidding on 

July 12, 1971 for supplying and delivering magazine 
binders be and hereby are rejected. 

On September 17, 1971 

Confirmation of award of contract for the purchase of books 
and other librai^y materials 

VOTED: tliat without public advertising a contract be entered ^ 

into for the purchase of books and ottier library' materials 
for the period September 1, 1971 t]:irough March 31, li^72 
with the following contractor, subject to the terras, agree- 
ments, and conditions set forth in said contract: 

Bookazine Co., Inc. 
New York, New York 

Confirmation of awai'd of contract for supi:lying and deliver- 
ing one 1972 Ford Ranch VJagon 

VOTED: that there be entered into with West Ford Inc., D/B/A 
Warren Coveney's West Ford, 1700 Centre Street, West 
Roxbury, Massachusetts, the sole bidder in the public 
bidding, a contract lor supplying and delivering one 
1972 Ford Ranch Wagon, as specified in the specifications, 
at a total cost not to exceed three thousand three hundred 
five dollars and seventy- three cents (si3,305.73)» 

Confirmation of araendment of contract for the rental of cer- 
tain data processing equipment 

VOTED: that the contract with the International Business Machines 

Corporation, 1730 Cambridge Street, Cambridge, Massachusetts 
for the rental of certain data processing equipment during 
the period April 1, 1971 through March 31, 1972 be amended 
in an amount not to exceed tw thousand six hundred dollars 
($2,600,00), thereby making a new contract cost of an amount 
not to exceed sixty-nine thousand six hundred dollars 
($69, 600,00) and that public advertising with respect to 
the aforementioned amendment be dispensed with, 

ThP Director reported that little or no progress had been made in co^leting 
negotiatior^h^Ksentatives of the Professional Staff Association for a new 
Tonlr^T. He stated that ever^^hing was at a standstill because of President 
N^on^ freeze on salaries, that he was awaiting word from the Labor Relations 
omcer of the City of Boston as to the next step in procedure, and that members 
of the Prof essional Staff Association were continuing to work without a contract. 



252 



253 



The Director Drought before the Board a r atter «hioh he had mentioned 
on several occasions and stated that he was now prepared to nominate certain 
ind?vIduSs Xo^trposition of Honoraxy Curator. They are as follows: 

Hiss Dorothy Aboe, Honorary Curator of the Dwiggins Collection 
Mr. Charles Childs, Honorary Curator of Prints 
Mr. Michael Walsh, Honorary Curator of Americana 

The Trustees of the Board indicated a proval of the Director's recann.endations 
Z suRgest^ thafan appropriate ceremony be arranged at a tme when the 
??us?ei coSd be present a^d at that ti^e to present to each a handsop>e certifi- 
cate of appointment. On motion duly made and seconded, it was 

VOTED: that the title of Honorary Curator be given to the 
individuals whose names are noted belou: 

Miss Dorothy Aobe, Honorary Curator of Lhe Dwiggins Collection 
Mr. Charles Childs, Honorary Cui ator of Prints 
Mr. Michael Walsh, Honorary Curator of Americana 

In the matter of the establishment of l^i^^fy^^^^^j-^^^^' ^^ °i^!!^^ 
«+;.tPd that he had broached this possiblility at the meeting of the Hamming 
C^ttee held ifs^ptember ^id h^ received warn support for such a group, 
^he was now ^ec^ending that the first program be held in Novemoer or 
Dec^ber^d that Sp JoLson, the Architect, oe invited to address the group. 
He SaSd^hat members of the Ex^niBg Committee had oeen requested to submt 
nL^s of those individuals who should oe invited to become members of the 
L^^LyA^sociaSs group and that he would also like the trustees to suomt a 
list of names of members for such a group. 

Mr. Parker stated that a film had been presented to the Library by the 
national Conference of Christians and Jews and that he was raising the 
nuesU^ ^ to whether it could be shown in connection -^th the opemng of 
S^fsou^h^Br^oh Library. The Director indicated that it prooably w^ 
not appropriate to have the sliowing at the opening exercises for the oouth 
^ bS Library but that other suitable showings of the xiliu could oe 

arranged. 

In connection with the construction of the Addition, the Director reported 
that toe ??^srbreaShrou3h l^tvmen the Addition and the existing building had 
K f ^=L in theWest Gallery at a point where the new service elevator in 
^e R^e B^ok Dep^?^nf ;!7to be installed. He stated that additional brealc 
ttoou^s w^^d b^ made during the course of the next few months at different 
fSor^levels to provide easy access between the two buildings. 

The Director stated that he was subritting for oonfirroation of ^proval 
of Change oSersNos. U3-50 inclusive which had been previously authorized 
^ Sn<^^ to the contract with Vappi and Coi^any, Inc. On motion duly 
made and seconded, it was 



1 



I 



V0T3D: 



that the contract with Vappi and Goii^any, Inc., for the 
construction of an addition to the i3oston Public Library 
in Copley Squai^e, Boston, Hassachusetos, be anended to 
include nhanges in the specifications as set forth below 
in Change Orders Nos. U3-50, md that said contract oe 
decreased by an aiiount of fifty-four thousand two hun- 
dred and seventh-eight dollai^s (^^l+,278.), tiiereby malcing 
a new contract cost of an amount not to exceed twenty- 
two million four hundred ninety-tliree thousand and eighty- 
three dollars ($22,U93,083.): 



CO May ^, 1971 



;i>22,5U7,361. 
11,600, 






July 9, 1971 
July 9, 1971 
August 9, 1971 
August 11, 1971 



Deduct-Change Order No. h3 (Delete damp proofing on concrete 

work be/iind exterior granite wall)iii22,5> 35, 561. 

Add -Change Order No. hh (Revisions to toilet room acesso- •*• ^^^7^ * 

ries) ip22,537,d3b. 

Add -Change Order No. k$ (Revisions to Heating, Ventilating •*- 73i; * 

ic Air Conditioning, mech. details)i;)22, 53^^572. 

H.22,503,i4iii. 



Deduct- Change Order No. I;6 (Change from Teak to Oak) 
Deduct-Change Order No. hi (Revisions to lighting fixtures) 



August 11, 1971 
September 1, 1971 



I 



I 



Deduct -Change Order No. U8 (Deletion of 7th floor stack 

lighting) 

Add -Change Order No. h9 (Change to ductwork, ^^rilles, etc. 

and revisions to electrical ra- 
diation in certain areas) 
September l6, 1971 Deduct -Change Order No. 50 (Revisions to ductwork of Rare 

Book Department) 



690 c 
4>22,502,75U. 

- 16,200 . 
i;i22,Ud6,55U. 

■»• 7.06ti . 
iii22,U93,622. 

^^ ^• 

v22,U93,063. 



I 



I 



There was presented to the 3oard a communication from Vappi and Coiq^any, 
Inc. suggesting that a memento for the openin;^ of the Addition be manufactured 
with a piece of tlilford granite used as a base. The Board indicated its inter- 
est and suggested that a sample of the i;iemento oe made for consideration oy 
the Board. 

In the matter of funds for furnishings and equipment, the Director stated 
that he had arranged for an appoinument in the coming week with the Director of 
the Public Facilities Depart;rient, that an examination of records in the City 
Auditor's office indicuted an unexi^ended balance exceeding two million dollars 
on loan orders for the construction of library buildings, that tlie Trustees 
had earlier agreed to postpone the construction of the Lower Mills Branch 
Library, and that he was now suggesting that federal funds would be sought for 
Uie construction of the Dudley Street Branch Library in the coming year, ihe 
Board agreed to the suggestion and hoped that the f ortiicoming meeting would 
prove fruitful. 

The Director reported that the dedication of the new South ;:.nd Branch Library 
would take place orx Tuec-day, October 19, 1971. He stated tnat ne expected his 
Honor, the llayor to be present as well as one oi the top officials froi.i the United 
States Department of Health, iiducation and Welfare. 

In the maoter of the Dudley Street Branch Library the Director reported 
that no word had been received from the Public Facilities Department as to 
when the ouilding program might get underway. 



254 



255 



In the matter of the new Kultilingual Library, the Director stated that 
+h^ Library would open during the coming week in new quarters in the Oastle 
S^el^a i;^^that the present facilities housing^ these activities opposite 
the new South End Branch Library closed on the previous day. 

The Director stated that the flood lighting of the facade of the Central 
Library building had been delayed by the electrical contractor oeoause of 
Ms Sf fi^tSf in manufacturing the special fixtures, but that there 
seemed t^ be indication that the work might be completed so.,ietme during t_.e 
mon?h of OctoSr. The Board expressed an interest in having the work ooupleted 
^d urged the^I^ector to bring pressure on the architects to have such 
accomplished. 

AS was reported at an earlier meeting the Director stated that he was 
cursu^/?^e matter with the President of the ^oai-d of Trustees of the 

ITn^el AthenLum with respect to the Po-^ibili^^^ f /^^''.n^Son o^'books 
incorporated into the Dudley Street Branch Library, that ^f =?^f ^^. °^„ '^°''" 
• +u^ lAu-n-.r^r wflc; excellent, and that an endowiaent fund or hali a rrajJ.ion 
^ll^s^o^be^vaSSle the^ome of which could be used to further en- 
hScfthr^ll^tio^ Tto Board authorized the Director to continue to explore 
^h the FeUowes officials the possibility of arranging for the transfer of 
toe books S^ the endovMent fund to the control of the Trustees of the Library. 

In the matter of the relocation of the Kirstein Business Branch, the director 
reported thafa conference had been held with an official °f .f ^^^f ^°" f^^'^" 
l^p^nt Authority, that there is no a.-ailable -I'f I.^^/^^^^.^f^J, toe second 
Cuincv market has nothing available on the ground floor, but that on tne seoona 
»S ?lfto^floorrDOSsibilities exist at *8.00 to v8.S0 per square foot, that 
SerflfnfspSe?^ the adjacent Sanbon.e building, and toat in a new parage 
building yet t^be^onstructed adjacent to Faneuil Hall sapce ^^^J^l^^^lf 
on ttefirst floor at ^0.00 to ^12.00 per square foot. ^^°ll°"f ^^disoussion 
toe Boai^ su'-Fcsted that the Director pursue the matter with BlU oflicials to 
Scert^ ?l?1ree space might not be obtained for a city activity, naxaely toe 
Business Branch. 

The Board agreed to meet on Hondajr, November 1, 1971 at 300 p.m. for 
consideration of the budget, 1972. 

Dissolved at 5:U0 p.m. 



1 



I 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Monday, November 1, 1971 




CO 
O 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 3:i?^ P»^* 

Present: Messrs O'Gonnell, Parker, Canham, Hu^^ray (Proxy) and Rabb. 
The President, Mr. Rabb, in the chair. 

Follovojig approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follox^s for the month of Septem^oer, 1971^provided 
that exi^enditures from City impropriations have Lhe approval of tne oity Auditor; 



SSPTSI-aER 1971 



To City Appropriations 



1 



I 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



To Trust Funds 

Personal Services 
Contractual Services 
Books 



TOTAL 



J{)3Ub,223.^8 
22,602.62 

22,977-79 

5^,179.89 

629.^0 

$U;9, 613.38 



$ 127 ,141 

1,602.3!^ 
6a9Q.UQ 

4i 7,920.16 



To Special Appropriations 

Eastern Regional Puolic Library System 

Books 

Supplies and Materials 

Personal Services 



TOTAL 



$ 32,631.7^ 

3,266.59 

20.305.23 

$ 56,U03.57 



1 



I 



Follovjing approval by the Director and in accordance with the authority 
delegated to him' by the Trustees, payment of bills was autliorized to be charged 
as follows for the m^nth of September, 1^71 provided that pa:,Tient of biUs 
from City i^)propriations have the approval of the City Auditor: 



'ir^Cy 



257 



SEPi'EiiBari 1971 



To City Appropriations 



Personal Services 
Contraxjtual Services 
Supplies and Materials 

Books 

Current Gharires and Obligations 



TOTAL 



To Trust Funds 

Personal Services 
Contractual Services 
Books 



TOTAL 



;iJ3Ua,223.58 

36,57^.61 

7,693.5^B 

7.01^.60 

^U:^U,991.U6 



$ 127. la 

1,602.3^ 
6>170>UO 

$ 7,900.16 



To Special Appropriations 

Eastern Re clonal Public Library System 

Books 

Supplies and Uaterials 

Personal Services 



TOTAL 



;p 32,631.75 

5,631.57 

20,305.23 

^ 56,760.55 



The Director made the folloijing report on Personnel for the months June 
through September, 1971. 

Personnel Activity; 



Full-time emuloyees: 


June 1 


Employed 


iermina^ed 




Budgeted 
Positions 


October 1 


General iidministrative 










Offices 




Professional 10 
Library Assistants 17 
Clerical 9 

36 


8 

13 

? 
30 


H 1 H 1 


t 1 ll 1 


6 

lU 

9 
29 


Part-tiiiie in F.T.E. 

36 




30 


1 


- 



29 


General Library Services 










Professional 91 
Pre-Professional 23 
Library Assistants 107 

221 

Part-time in F.T.E. 

221 


81 
27 

192 

23/12.1; 
20h.U 


k 

10 

W 
W 


6 

11 


65 
21 

200 

1577 .(^ 
207.U 



1 



I 



CO 

o 



1 



I 



1 



I 



Budgeted 

Positions June 1 Employed Terminated October 1 



Research Library Services 



U9 
12 

5U 

Part-time in F.T.E. 



Professional 
Pre-Professional 
Library Assistants 



Business Operations 

Professional 
Library Assistants 
Clerical 
Mechanical 
Bindery 

Part-time in F.T.E. 



1 

9 

23 

72 
18 

123 


123 



Resources and Processing 

Services 



Professional 


27 


Pre-Professional 


9 


Library Assistarits 


U6 
"B2 


Part-time in f .T.E. 





Totals 


52 


Professional 


176 


Pre-Professional 


hh 


Library Assistants 


233 


Clerical 


32 


Mechanical 


Y2 


Bindery 


16 
^77 


Part-time in F.T.E. 



577 


Retirements 





h9 

10 
J2 

111 

2/1.0 

112.0 



1 

9 

21 

67 
16 

HE 


HE 



23 

13 

IE 



1/.6 



162 

50 

200 

30 

67 

16 

26/lluO 
539.0 



1 

1 



2 

T" 




1 

U 



16 

2 

23 
23 



2 
2/1.0 
3.0 










12 



6/6.0 
2F" 



U9 
8 

"iSo 


110 



1 

9 

23 
61 
16 

U2 


112 



2U 

9 

U6 

79 
1/.6 

"79^;^ 



lo5 

36 
216 

32 

61 

18 

16/6.5 



Eleanora N. Ohaplik, Branch Librarian, Codman Square, July 13, 1:^71 
Elizabeth d. Brockunier, Assistant to the Director, July 9, 19 a 

Leave of Ausence VJithout Pay 

A. William Kunkel, Administrator of tho Eastern Regional Public 
Library System is on a Leave of Absence without pay efiectiye 
October 12, 1^71 pending action on his request for disaoility 
retirement. 



258 



259 



Death 



Catherine M. McDonald, Library x'ersonnel Officer, August 12, 1971. 

^^rr°e?o; 5513: iyT^lh'o^ulaTe^^ive the titXe of^ranch Librarian Witus. 
On motion duly cade and seconded, it was 

VOTSD: that Eleanoifi N. Chaplik who retired from the Library 
on July 13, 1971 be and hereby is ai'jjoxnted jiranch 
Librarian Emeritus. 

The Director reported that in the past few months two members of the staff 
have colleted fifty years of service as follows: Mary M. kcDonough, Ghiei of 
Sa^Ssfenter^^on August 2, 1921 and .uth ^'^^^^^^^^ °L, ^,,, 

of S^ce!' The PresiSnt su,,.,ested a luncheon at wiich he -^^ other .nembers of 
thP Board rdcht be present and at vAiich tiiae an appropriate t,ift could oe pre- 
senter FcSlo^ng discussion the Director was --^^-^--±^,^l^t°ZX^fT 
lion vdth Officers of the Library and to make a recoi.mendation to the ^oard at 
the next meeting as to a program of reoognxtion. 

The Director informed the Board tliat it was necessary at this time to fill 
the two vacuoles in the director's Office which previously had oeen held by Hiss 
Drook^ilrS^^'rs! Wright, such positions to remain at the Assist.mt to the 
oSec^r level out with different assigniaent of duties. He ^"^icated that 
he was proposing to fill one of the vacancies mth hr. Liam Kelly ^he Jj--«<=t°r 
stated that Mr. Kelly had ooen a cataloger at Boston College and at the Jidener 
Library and recently has been the Librarian at Inf cronies, inc. of naynard, 
Massachusetts. Hr. Kelly would be engigjd at the oeginning in assisting t^e 
Director and the Associate Director with matters affecting the iiddition. ihe 
second individual to be suggested was Mr. David Donovan, who at t^« ^^'^'f ^^^" 
is attached to the Aiaerican i.ibrary Association office ^n Washington, ^^e Direc- 
tor seated that Mr. Donovan over the years had been employed by various United 
Stites goveranent agencies, the Director of Uie uidted States inforraation Service 
in Hew flehli, Indial field Director of the Library of Congress prograia i,x rvaraoni, 
P^istan and'at the'prosent time is project officer of the international delations 
Office in Washington of the ^erican Liorary Association. The Director stated 
that he was considering Mr. Donovan as a possible candidate for a new position 
of puolic relations officer for the Library. In the present organizational pattern, 
the Inf ormation and Publications Office is under the supervision of a Chief and 
the Exhibits Office is under a Chief. He stated that he '"^^f^f °f ^"^ to ela- 
rainate the Chief of the Exhibits Office and possioly tne ^nief of the information 
and Publications Office and to comoine all three of tliese activitiesjmder a 
sinrJLe head. The Director infomed the Doard that he was not s ;re that I-ir. 
Donovan would accept the post inasmuch as his salary at the present time far 
exceeds what the Library can offer. 

In accordance witii the usual iractioe of signing payrolls, on motion duly 
mads and seconded, it was 



I 



I 



I 



VOTED: 



CO 

o 



I 



I 



I 



and 



VOTKD: 



that subject to the approval of the Mayor in accordance 
xTith the Drovisions of Section 22 of Chapter 3 oi the 
SvisS O^Si^^ces of 1961 Philip J. McHiff, director, 
or upon his delegati n John J. Connolly, Associate 
Director, or ..evin T. FitzPatrick, t,uperyisor, Dusiness 
Operations, 'oe and hereby is authorized to sign the 
payrolls of the Library in representation o. the 
Trustees for a ,.eriod not to exceed iour weeks from 
November 6, 1971. 

that subject to the ain-roval of the Kayor in f^^^dance 
,dth the provisions of Section 22 of Chapter 3 of the 
Svised Ordinances of 1961 FhiUp J. Hcittff, Director, 
or upon his delegation John J. Connolly, Associate 
director, or Kevin T. i.'itzP. trick, Supervisor, Dusiness 
Operations, oe and hereby is authorized to sign the 
pa^/rolls of the Librwy in representation of the 
TrStees for a period not to exceed four weeks from 
December 6, 1971 • 

The Director stated that the ^i-^^- of the rubUc ^-^f ^f ^^a^^^'^^^^^L 
had infomed hi., verbally that an -f ^*^-^._^f '^^'^^.^rcoL f ron pre- 
to the l^i''^^f^/.^°-;?'f„,^f /°^^,°fif L^'^y^const^uction. He f.n-ther stated 

ratt acirire ^^^^^^^^J^ S^ST'-Hhr 

^^°=^1erthat'"e'^:" •^^dTo t^^^f^^^^^^r. ZrUy frc. «. 
P:Sif fac^iitie: D;::rrt".ent concerning the transfer of^th^ ^ 

stated that the -kin, available ^;y^:^^^'^J^^^ ,„ the public 
proceed m.th Lne mstallc^tion c t. carpex^m^., p^,,vevors. ae indicated that 

Lrvice r^^l'f^'^^^l^J^J'lSl.:'^^ :rrLa:%.rtment, it would 

- pS:-- -2i^?JSk '-z:t:^ "^^^^ ^^^^ 

:ret^:ters Sh"thro?ficiSs'of1;pn C,mpa.y, inc. du..n. the coming week. 

The Director xnfomed the ^oard that officials of Vap.i . ^^-^-^^ „^^-,^- 

made a.-rangements for a sample ^° ^^^ ^^^^ ^^^ :^Ji:^li:TZTf-folu.-e6 it will 

of the opening ox the -'^xtxon As soon as o _^. ^^^^^.^^ ^^ ^^, .^^^^^^^ , honors 

oe shown to the ivoard. ihere wien loxx ^ + ^he Hoard sug- 

id which could be used in attractin;; other potential benefactors. 



2H0 



261 



The Director re.jorted that work on the new South £.nd Branch Library had been 
substantially corrpleted, that a dedication of the building had taken place, and 
that for the record a formal vote of acceptance should appear m the iianutes, ihe 
Director read a coi,i],iunication from Romaldo Giurgola, the ai^chitect for the ::>outh 
End Branch Library, in which he expressed his plea^'ire at the completion of the 
building and the cooperation which he had received Doth from members of the 
Board and the administrative staff. The i^oard a^^reed that a copy of the letter 
should be sent to his Honor, the Mayor. On motion duly made aJid seconded, it was 

VOTED: whereas final construction of the new branch 

library building located at 6b^ Tremont Street, 
Boston, Massachusetts, has been substantially 
completed as of October 19, 19'71, now, therefore, 
said building be and hereby is accepted by the 
Trustees of the Public Library of the City of Boston. 

In the matter of the proposed Dudley Street Branch Library, the Director 

stated that this item v^as still on the agenda of the i-^ublic r'acilities Department 

and that recently he had been informed that the architect would be askeo to 
resume work on the project at an early date. 



I 



I 



In the matter of the flood lighting of the facade of the Central i^iurary 
buildinr the Director reported that work oy the contractor should be complet-ed 
by the irdddle of November. The Board agreed that a ceremony should be arraiiged 
and that his Honor, the Mayor, and officials fraa surrounding churcnes and busi- 
ness organizations should be invited to attend. 

The Director stated that in accordance with previous practices, he was 
recomraending to the Board the award of a contract for supplying and delivering 
periodicals and serials for the year 1972 to the F.W. J^'a-xon (Joirpany, inc. of 
1^ Southwest rark, V;estwood, liassachusetts who has handled this work for the 
past several years. On motion duly luade and seconded, it was 

VOTED: that there oe eater od into, vdthout public advertising, 
a contract with -c'.W, i^'ax.^n Gomi^any, inc., II? Southwest 
Park,Westwood, Massachusetts, for (l) supplying periodi- 
cals and serials for the year 1972 and (2) servicing 
the subscriptions for the individual items throughout 
the year, subject to the terms, agreements, and condi- 
tions set forth in said conoract. 

The Director submitted budget estimates for 19?^ for consideration of 
the Trustees. He stated that of the ^and total of ;^7,6bl,3b9. tiiere should ^^ 
be subtracted ;i>2i;0,]401, received in State Aid anu an additional sum of i^l25,370, 
should be deducted representing salaries of library i)Ositions widch have been 
transferred to the liastem Regional Library prograia budget. He reported that 
in the overall increase of ^^,000,000. in the 1972 oudget request over the 
budget allowance for 1 '71 a large part of the increase will oe due to the 
opening of the Addition as follows: 



I 



39 new positions (23 for Buildings and 

16 for General i ibrary) 
Temporary employees (for moving, etc.) 
Overtime employees (for moving, etc.) 



$101,U16. 
30,(X)0. 
30,000. 



I 



CO 

o 



I 



I 



Electricity for -jt year 
Steam for one year 

Maintenance contract for heating, ventilating, 
and air conditioning for ^^ 7^^' 



$100,000. 
100,000. 

^0,000. 



In addition the Director pointed out that a request was being mad.e for restoration 
of the funds for some thirty positions wnich were elimiv>ated from the 19/1 ,"^ff ;^ 
because of a 5/^ reduction in personnel. This will aiaount to approxuaately s^300,000. 
The Director further stated that he was proposing a consex-vative program m con- 
nection with the opening of the Addition, that staff and the cost lor electrici- 
ty and other maintenance costs were projected on3.y for a part oithe year, and 
that the full cost of operating the Addition would be reflected in the 1973 ouc.get. 
The Director recommended tnat the Board approve the uudget as ^resented with tne^ 
suggestion that in preparing the actual forms for submittal to the budget autnori- 
ties some irdnor adjustments may have to oe made in the figures wnich were oel ore 
them. Mr. Ganham indicated that wnat was needed was a general approval of wnat had 
been submitted and that the Director oe authorized to malce sucn cnanges as he 
deemed desirable. On motion duly made and seconded, it was 



VOTED: 



that there be adopted budget estimates for the 
operation of the Library in 1972 to be covered 
oy a]:)propriations from the Gity of Boston as 
set forth ia the accompanying seciiediaes, said 
estimates to oe transmitted to the Administrative 
Services department by the Director, as follows: 



1. Personal Services 

2. Gontractual Services 

3. Supplies and Materials 

k. Gurrent Gharges and Obligations 
Equipment 



^. 



737,bu0.uO 

977,21^6.00 

3o3,b20.00 

37,100.00 

s^7,6bl,3b9.v^O 



The Director read . com. .unication from the Bureau of Library Extennon 
extendinr an invitation to members of the Board and the adridnistration of the 
Librrxry to attend a second workshop on regional liorary systems on liovember 16 
and 17. The President requested Monsigmor Murray to represent the Board at 
this workshop provided ae coula work it into nis schedule. The iJ-.rector stated 
that he would represent the Liorary adirinistration at tae worksnop. 

Dissolved at i?:l5 p.m. 



Minutes of Meeting 
Administrative Agency 




•d of Trustees 
Friday, December 3> 1971 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at U:30 p.m. 

Present: Messrs Murray, Parker, Ganham and O'Connell. 

The Vice President, Monsignor Murray, in the chair. 



'?An 



263 



The minutes of the regular meeting of November 1, 1971, as presented were 
approved. 

Following approval by the Director and in accordance with the authority de- 
legated to him by the Trustees, expenditures f r services and supplies were au- 
thorized to be charged as follows for the monlh of October 1971, provided that 
expenditures from City Appropriation have the approval of the City Auditor: 



I 



OCTOBER 1971 



To City Appropriation 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 



TOTAL 



To Trust Funds 

Personal Services 
Contractual Services 
Books 



TOTAL 



$359,U89.61 

17,66lJi5 

!^,ii5U.69 

36,579>69 

$U19,185J4U 



90.3U 
1,070.90 
$.U97*20 



$ 6,658.Uli 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



I 



% 2^,136.55 

U,962.U6 

19,235.U8 

$ U9,33U.'49 



Following approval by the Director and in accordance with the authority 
delegated to him l^ the Trustees, payment of bills was authorized to be charged 
as follows for the month of Octooer 1971, provided that payment of bills from 
City Appropriations have the s^^proval of the City Auditor: 



OCTOBER 1971 



To City Appropriation 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



$359,U89.6l 

25,888.22 

5,8U3.09 

36,579.63 

1>77U.30 

$U29,57U.85 



I 



I 



CO 



I 



1 



To Trust Funds 

Personal Services 
Contractual Services 
Books 

TOTAL 

To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 90.3U 

1,070.90 
5sU97.2Q 

$ 6,658.)4l4 



$ 25,136.55 

5,01^.95 

19.235>li8 

$ U9,391.98 



The Director made the following report on personnel for the months of 



October and November 1971» 
Personnel Activity 

Full-time employees : 

Budgeted 

Positions 

General Administrative 
Offices 

Professional 10 
Library Assistants 17 
Clerical 9 

15 
Part-tiine in F.T.E. 

General Library Services 

Professional 91 
Pre -Professional 23 
Library Assistants 107 

221 
Part-time in F.T.E. 

221 

Research Library Services 

Professional U9 
Pre -Professional 12 
Library Assistants 5^4 

Part-tjjne in F.T.E. 

115 



October 1 Employed Terminated December 1 



6 


•• 


- 


6 


11* 


1 


• 


35 


9 


1 


. 


10 


29 


2 


- 


ir 








- 





29 


2 


*" 


31 


85 


tm 


1 


86 


21 


m 


3 


18 


% 


h 


. 


98 


200 


T 


IT 


202 


15/7. U 








15/7 .U 


207 .U 


TT 


"T 


209 .U 


U9 






U9 


6 


- 


1 


7 


53 

Ho 


2 


■f- 


iS 





lA? 





v.^ 


no 


2.5 


1 


101,? 



264 



265 



Budgeted . ^ ^ t^ v, t 

Positions October 1 Employed Terminated December 1 



I 



Business Operations 

Professional 
Library Assistants 
Clerical 
Mechanical 
Bindery 

Part-tijne in F.T.E, 



1 
9 

23 
72 

18 

123 
Q 

123 



1 
9 

23 
61 

18 

112 



112 



6 
_1 

7 
0^ 

7 




_0^ 





1 

9 

23 

67 

19 

119 



119 



Resources and Processing 
Services 

Professional 
Pre-Professional 
Library Assistants 



Part-time in F.T,Fm 



27 


2U 


- 


• 




9 
U6 


9 

U6 

79 


3 





9 

h9 
"H2 




B2 


1/.6 
79.6 




3 


1/.6 
1/.6 



82 



(Ti^nty temporary posiUons in Resources and Processing Services not 
included in the above figures, l^se positions will be maintained 
on the payroll through December 31, 1971. ) 



I 



Totals 

Professional 

Pre-Professional 

Library Assistants 

Clerical 

Mechanical 

Bindery 

Part-time in F»T.Fm 



Deaths 



178 
Ui* 

233 
32 
72 
18 



7n 



16^ 

38 
216 

32 

61 

18 
530 
16/8 ,g 



10 

1 

6 

_1. 

19 

_0^ 

19 






166 

3U 

226 

33 
67 
IS 




1^/7.9 

9/^.9 



Mrs. Audrey R. Cohen, Senior Library Assistant, on November 13, 19715 
Mr. Edward F. Glonan, Senior Building Custodian, on Octooer 22, 19 a J 
Mr. Joseph M. Hulme, Chief of the Duplicating Section, on November 21, 19/1. 

In accordance with the usual practice in tiie matter of signing payrolls, on 
motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1969 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Kevin T. x-'itzPatrick, Supervisor, BusiJiess Operations, 
be and hereby is authorized to sign the payrolls of the Library 
in representation of the Trustees for a period not to exceed four 
weeks from January 3, 1972. 



I 



I 






and 



I 



I 



The Director stated that it was necessary at the present meeting to authorize 
the delegation of authority for routine operating procedures for the calendar year 
1971. On motion duly made and secoxided, it was 

VOTED: that Philip J. McNiff, Director, or, upon his delegation, 
John J.Gbnnolly, Associate Director, or Louis A. Sasso, 
Assistant to the Library Director, be and hereby is author- 
ized to act on behalf of the Trustees in the administration 
of the personnel procedures established by them for the 
, appointment of all officers and employees of the Library 

up to but not including the level immediately below that of 
the Director, and to fix the remuneration for all such 
officers and employees subject to the salary and wage scales 
as currently established by vote of the Trustees, said 
ai-..pointments and changes in remuneration to be reported 
to the Trustees at their next meeting for confirmation. 

VOTED: that Philip J. McNiff, or, upon his delegation, John J. Connolly, 
Associate Director, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign on 
behalf of the Board in approval of the payment of all vouchers 
or bills covering expenditures incurred in terms of one quarter 
of the 1971 budget allowances, but in no case exceeding those 
in the budget estimates for the fiscal year 1972, as approved 
by the Board of Trustees on November 1, 1971; said p:.yments to 
be reported to the Board at its next regular meeting for con- 
firmation* 

VOTED: that until January 1, 1973, the President, Vice President, 
Lhe Director, and the Associate Director, be and tiiey 
hereby are severally authorized to sign any and all contracts 
voted to be made by the Board in the name and behalf of the City 
and any and all communications in connection with the award 
of contracts so voted or recommended to be so voted. 

VOTED: that, for the signing of checks drawn upon the petty cash 
checking accounts of the Library, Catherine A. Farrell, 
Principal Accountant, John J. Connolly, Associate Director, 
or Kevin T. FitzPatrick, Supervisor, Business Operations, 
in the order of their respective availability, be authorized 
to sign checks; and rhilip J. McNiff, Director, John J. Connolly, 
Associate Director, or Kevin T. FitzPatrick, Supervisor, Business 
Operations, in thb order of their respective availability be 
authorized to countersign checks, provided that in no instance 
does the same individual both sign and countersign a check. 

The minutes of the Committee on Buildings on November 12, 1971, as presented 
were approved. • 

The Director reported that on November 22, 1971, another meeting had been 
held with representatives of the Professional Staff Association in connection with 
the writing of a new contract effective July 1, 1971. He stated that the Labor 



and 



and 



2B6 



267 



Relations Counsel for the City had indicated at that meeting that the posture of 
the City was to follow previously ennunciated guidelines, namely, that there would 
be no increases in 1971 and that for 1972 the City would be suggesting guidelines 
of the federal government that increases of b.1>% be effective January 1, 1972. 
The Director stated that Counsel for the Professional Staff Association was re- 
quested to make a counter proposal indicating in the package any proposed fringe 
benefits. The Director then read a communication from the Association indicating 
that a new set of officers had been elected for the coming year and that these 
officers would canprise the new Collective Bargaining Committee. 

The Director reported that the Labor Relations Officer for the City had 
eiven word that payment could be made effective Novembc.r lU, 1^71, for salary in- 
creases due to individuals in the Library Assistants Service, and the Mechanical 
and Clerical Senaces under terms of their existing contract. He stated tnat 
these increases had been scheduled for September 1 but had ^f^^,^^°^^^, ^^J^^^!^ 
rerulations. The Director also stated that as of November II4, 1971, the Liorary 
will resume paying anniversary increases to staff members entitled to receive 
such increases. 

The Director reported that because of new legislation information had not 
been received vrfiich would enaole him to prepare a budget for the Eastern Regional 
Library Services for the claendar year 1972. He stated that the budget will be 
presented at the next meeting for consideration. 

The Director reported that word had been received from the Puolio Facilities 
Department that the Public Facilities Joramission had vo-ued to make available 
to the Library from available loan orders for Library Buildings an additional one 
million dollars ($1,000,000.) .for the Addition but that nothing had been received 
in writing. He indicated that he would continue to pursue the matter with the 
hope that a formal communication would be received with the comir.g week. 

The Director reported that Philip Johnson, the architect, has recommended the 
rptention of a consultant to handle the preparation of specifications for Carpeting 
aiid that he had recommended that Mr. Frank Robinson, Architectural interiors. One 
Court Street, Boston, Massachusetts, be retained. On motion duly made and seconded, 
it was 

VOTED: that the Trustees of the Public Library of the City of Boston 
approve retention by Philip Johnson, under the provisions of 
his contract, the services of Frank Robinson, Architectural 
Interiors, One Court Street, Boston, Massachusetts, as 
consultant for the installation of Carpeting in the Addition. 

The Director reported that specifications were being prepared for installa- 
tion of Steel Buokstacks and Carpeting, that public bidding for both installations 
would take place in December, and that the responsive low bidder in each case 
wuld become sub-contractors to the General Contractor, Vappi & Co., inc., by the 
provision of change orders. He stated that the work of installing both the Steel 
Bookstacks and the Carpeting would be coit^jleted prior to June 1, 1972. 

There was read to the Board a communication from Gilbert Small fit Co*, Inc., 
Needham, Massachusetts, who have been consulUng engineers to the Trustees for many 
years, reporting that Colder Gass Associates had notified both them and the Library 
that their work on the control-survey work for the Addition had \>QQn conpleted 
and that they were now recommending that Gilbert Small & Co., Inc. resume the 



I 



I 



I 



I 



CO 

o 



I 



I 



taking of supplemental readings as they had done for over forty years prior to 
the beginning of construction of the Addition. On motion duly made and seconded, 
it was 

VOTED: that there be entered into an Agreement with Gilbert Small (k Co., 
Inc., 1391 South Street, Needham, Massachusetts, whereby the 
settlement readings for various control points both in the 
existing Central Library building and the Addition will be taken, 
and that prior to the taking of such readings that Gilbert ^all 
^ Co., Inc.. will confer with Golder Gass Associates, a consultant 
for the Addition, relative to making an agreement as to those 
control points that are to be read and the frequency of such 
readings. 

The Director reported that he had attended a conference with the Commis- 
sioner of Public Works concerning the installation of red brick paving around 
the Addition. He reported that the Commissioner of Public Works had stated 
that the cost of such work would be approximately thirty thousand dollars ($30,000.), 
that he did not have such money in the budget, and that furthermore he was not 
responsible for installing paving beyond the sidewalk Inne and the owner's pro- 
perty line. The Director stated that this presents problems, that money was 
not available to encompass paving, that he intended to talk with Philip Johnson 
about alternatives, and that he was going to suggest to the Architect the 
planting of grass. Mr. Ganham expressed the hope that somehow red brick paving 
could be installed. The Board asked the Director to pursue the matter and to 
report back to them concerning various possibilities of handling the matter. 

I'he Director stated that he hoped to be able at the meeting to indicate a 
date for an Open House at the Multilingual Library but that draperies could not 
be installed before the first of the year and therefore he was suggesting that 
no date be set at the present time. 

December 13 at U:30 p.m. was set as the date for inaugurating the illumi- 
nation of the facade of the Central Library building. The Director indicated 
that that date had been picked inasmuch as it was the Jewish feast of Hanukkah, 
that Christman decorations would be in place on that date, and that the festival 
of lights of the approaching holiday season was an ideal date for the ceremony; 
Monsignor Murrav reported that he had been asked to invite the famous St. Paul's 
Boys Choir of Cambridge and that he was happy to report that they would be present. 
The Director suggested that the President preside at the simple ceremony and to 
introduce His Honor the Mayor for a brief address. 

The Director reported the receipt of a communication from the Bureau of Li- 
brary Extension indicating the amounts of money available in fiscal 1972 for pro- 
grams of state aid for public libraries. He indicated that state reimburse- 
ment would be on the basis of forty cents (UO^) for each resident served by the 
Eastern Regional Public Library System and that the total amount to be made 
available to the Eastern Region is $1,679, 92 3» 

Monsignor Murray made a orief report on his activities in connection with 
membership in the Urban American Library Trustees Association, that each urban 
library was asked to contribute to the association an amount representing one 
per cent (1^) of the population of its city, that money from such assessment 



268 



269 



,j V. ~j 4.^ ==+ i,r, An office in Washington irtiich would lobby for urban li- 
would be ^'^f^. ^/«* "PtSt°he wL^aiSng ihe question as to whether the Library 
Sd'^^a^ aSes2:^nHr sLTund^Sd d^ll^s\$600.). Following discussion 
and on motion duly made and seconded, it was 

VOTED: that the sum of six hundred, doUarsCiJibOO.) ^\?^^„^° f ^^^^^ 
Urban Library Trustees Association for membership of the Boston 
Public Library in said organization for the calendar year 1972. 

Dissolved at 5^35 P«to» 




Secret 



Tern 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, January 2b, 1972 



A regular meeting of the Trustees as an Administrative Agency of the City of 
Boston was held in the Trustees Room at 5:30 p. m. 

Present: Messrs Ganham, Murray, O'Gonnell and Parker. 

The Vice President, Monsignor Murray, in the chair. 

The minutes of the meeting of Decem'oer 3, 1971, wei^presented for approval. 
Mr. O'Gonnell requested that he be recorded as voting NO on the vote having to do 
with a pavment of i;i600 for membership by the Trustees of the Library in the newly 
formed Urban Library Trustees Association. With this change the minutes were ap- 
proved as presented. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, exi)enditures for services and supplies were 
authorized to be charged as follows for thr. months of November and December, 1973, 
provided that expenditures from Gity Appropriation have the approval oi the City 
Auditor. 



NOVEMBER 



DECEIVER 



To City Appropriations 

Persona3. Services 
Contractual Services 
Supplies and Materials 
Books 

TOTAL 



$U67, 397.53 

16,922.29 

917.09 

33.5bb,33 

$518, 825. 2U 



$U58,o5l.58 

33, b95. 72 

122.07 



$U92,069.37 



I 



I 



I 



I 



NOVEMBER 



DECEMBER 



CO 



I 



I 



To Trust Funds 

Persoral Services 
Contractual Services 
Supplies and Materials 
Books 
Equipment 

TOTAL 



$ U2.66 

397. bl 

I6b.05 

3b,2U3.29 



$ 3b,b51.bl 



97.32 

1,60U.5U 

351. I47 

118.78 



$ 2,172.31 



To Special Appropriations 

Eastern Regional Public Library System 

Books ^ 81,079.60 

Supplies and Materials 5,732.6b 
Personal Services 22»U00.92 



TOTAL 



$109,213.20 



$ 78,271.72 
20,OU2.7b 
23,659.19 

$121,973.69 



Following approval by the Director and in accordance with the authority 
delepated to him by the Trustees, payment of bills was authorized to oe charged 
as follows for the monthsof November and December, ly71, provided that paj^-ment 
of bills from Gity Appropriation have the approval of the City Auditor: 



To City Appropriation 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 

Current Charges and 
Obligations 



TOTAL 



To Trust Funds 



Personal Services 
Contractual S^^rvices 
Supplies and Materials 
Books 
Equipment 

TOTAL 



NOVEMBER 


DECEMBER 


$U67, 397.53 

21,125.ii7 

9,917.05 

33,588.33 


$^58,051.58 
51,179.55 
26,880.05 


2,2i47.1jO 


22,766.77 


$53^1,275.78 


$558,877.95 


$ )i?.66 
397.81 
168,05 


$ 97.32 

l,6oU.5U 

351. U7 


38,2U3.29 


118.78 


$ 38,851.81 


$ 2,172.31 



270 



27 1 



NOVEMBER 

To Special Apprcpr i^tJOTis 

Eastern Regional Public Library System 

Books $ ^}'l^H\ 

Supplies and Materials 6,5^^3.91 

Personal Services 22,U(X),92 



DECEMBER 



TOTiO. 



$110,198.12 



$ 76,2/1.72 
20,OU2.78 
23>6!:;9«19 

ij5l21,973.69 



The Director made the ibllowing report on personnel for the month of Decern- 
ber, 1971. 



Personnel Activity ; 
Fu3.1-time employees: 



Budgeted 
Positions 



Gene ral Administrative 
Offices^ 

Professional 
Library Assistants 
Clerical 

Part-time in F.T.E. 



10 
17 

9 



"15 



General Library Services 

Professional 91 
Pre -Professional 23 
Library Assistants 107 

221 

Part-time in F.T.E. 

22l 

Research Library Servrlces 



Professional 
Pre - Prof e ssional 
Library Assistants 

Part-time in F.T.E. 



Business Operations 

Professional 
Library Assistants 
Clerical 
Mechanical 
Bindery 

Part-time in F.T.E. 



U9 
12 



11^ 



1 
9 

23 
72 

16 

123 


123 



Dec. 1 Employed Terminated Jan. 1 



6 

10 

31 



31 



1 
o_ 

1 



1 

_0 

1 







_6^ 
7 

7 



U9 
7 

111 

2/14 

II2T5 








3. 

3 

3 



1 
9 

23 
67 

19 

119 



119 



_1. 

1 
_0^ 

1 



1 

2 

•■ 

T 

3 



7 

15 

31 

JO 

31 



65 
20 

92 
197 
19/9>5 
206.3 



U9 
7 

loS 

2/24 
109^ 



1 

8 
23 

65 

20 

117 



117 



I 



I 



CO 

o 



Budgeted 
Positions 


Dec. 1 


Employed 


Terminated 


Resources and Process! 


ng 




Service 




Professional 


27 


2U 


- 


1 
2 


Pre-Professional 


9 


9 


"" 


Library Assistants 


U6 


k9 


— 


Part-tiJfne in F.T.E. 


% 


% 


8 







•^ 


82' 





3 


Totals 










Professional 


178 


166 


1 


X 
1 


Pre-Professional 


U)4 


3h 


2 


Library Assistants 


233 


226 


•" 


12 

1 
2 


Clerical 


32 


33 


■• 


Mechanical 


72 


67 


" 


Bindery 


18 
^77 


19 

^h5 


1 

h 


IT 


Part-time in F.T.E. 





15/7.9 


U/2.1 







577 


552.9 


6.1 


17 



Jan.l 



2U 
8 

Id 

19 



166 

35 

211i 

32 

65 

2_0 

T32 

19/10 



I 



I 



and 



I 



I 



In accordance with the usual practice in the matter of signing payrolls, on 
motion duly made and seconded, it was 

VOTED: that subject to the approval of the Ma:.'or in accordance 
with the orovisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1969 Philip J . McNif f , Director, 
or upon his delegation John J. Connolly, Associate 
Director, or Kevin T. FitzPatrick, Supervisor, Business 
Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from January 31, 1972. 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of +>ie 
Revised Ordinances of 1969 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate 
Director, or Kevin T. FitzPatrick, SuT^ervisor, Business 
Operations, oe and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from February 2b, 1972. 

The minutes o^ thp meeting of the Committee on Buildings on December 17, 1971, 
as distributed to the Board were ^proved. 

Action taken by the Con^ttee on Finance since the last meeting of the Board 
was approved as follows: 

On 17 December 197 1 

Award of contra ct for suppl;^Ang and deliverin^^ phQno^a,.h record 
covers: 



272 



273 



VOTED: that there be and hereby is awarded to i3ro-Dart, inc. 
1609 Hemorial Avenue, Willi aia sport, Pennsylvania, the 
lowest eligible and responsible bidder in the public 
bidding, the contract for supplying and delivering 
phonograph record covers, as specified in the specifi- 
cations, in a total amount not to exceed eleven thou- 
sand six hundred fifty dollars (ipll,65JO.OO). 

On 7 January 1972 

Award of conoract for fur nishing and installing steel bookstacks; 

VOTED: to accept as the subbid for steel bookstacks xnder the 

General Contract with Vappi ik. Company, me. for construction 
of the addition to the public library building on Dartmouth 
Street at Copley Square, and said General Contractor having 
no objec-'ion thereto, the bid of Andrew Wilson Co., 6l6 
Essex Street, Lawrence, Massachusetts, the lowest responsible 
and eligible bidder in the public bidding, in a total amount 
not to exceed two hundred sixty-two thousand seven hundred 
forty dollars f, 4^262,710.); and that the Vice President is 
hereby authorized to do all things necessary to effe'-tuate 
the execution of the subcontract beti^en Vappi & Company, inc. 
and Andrew Wilson Co., 616 Essex Street, Lawrence, Massachusetts, 

Award of contract for furnishing and installin^y carpeting ; 

VOTED: to accept as the subbid for carpeting work under the General 
Contract with Vappi 4c Company, Inc. for construction of the 
addition to the public library bailding on Dartmouth Street 
at Copley Square, and said General Contractor having no ob- 
jection thereto, the oase bid of M. Frank Higgins Comj:)any, 
Inc., 20 East Street, boston, Massachusetts, the lo\^st 
responsible and eligible bidder in the public bidding, in an 
amount of one htmdred sixty-six thousand nine hundred 
eighty-nine dollars (iJilo6,9c)9.) pltis reserve carreting 
yardages totaling two thousand thirty dollars (ip2,030.), 
thus making a grand total not to exceed one hundred sixty- 
nine thousand nineteen dollars ($169,019«); and that the 
Vice President is hereby authorized to do all things 
necessiiry to effectuate the execution of the subcontract 
betTTeen Vappi k Company, Inc. and M. Frank Higgins Comioany, 
Inc., 20 East Street, Boston, Massachusetts. 

Amendment of contract of general Did filed by Vappi & Company ^ Inc; 



I 



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CO 



I 



VOTED: 



that there be and hereby is amended by striking out the words 
and figures "eighteen million dollars ($lh,000,000.)» as they 
apioear in the vote taken by the board of Trustees in charge 
of the Library Department of the City of Boston on April 2^, 
1969, in respect to the acceptance of the general bid filed by 
Vappi & Company, Inc. for the construction of the aidition to 
the public library building on Dartmouth Street at Copley 
Square, and by substituting therefor the words and figures 
"nineteen million dollars (ii>19,000,000.)". 



I 



I 



I 



The Director reported that word had been received from the budget officials 
of the City of Boston as to the amounts of money that were to be included in the 
Budget of His Honor the Mayor for the operation of the Library for 1972. He 
stated that once again the City had been generous in considering the budget pre- 
sented as indicated oy the following allowances: 

Requested by Library Recommended by Mayor 



Personal Services 
Contractual Services 
Supplies and Materials 
Current Charges and Obligations 
Equipment 

Grand Total 



$^,^U7, ^30.00 

737,500.00 

977,2U6.00 

363,B20.00 

37.100.00 

$7,663,196.00 



$5,229,U5U.OO 

656,900.00 

709,yU5.00 

363,520.00 

71.000.00 

$7,061,019.00 



The Director stated that in addition to the total of $7,061,019. which the Mayor 
was rpnomrnending for the Library there would be available at a later date from 
the direct grant in State Aid a sum of $2U1,U01. which would be used for the pur- 
chase of library books and that reimbursement of $139,199. would be made by the 
State for salaries of sixteen library po-^itions. Thus, the grand total of monies 
that would be available for the Library in 1972 would be $7,U33,U15. as com- 
pared with the request of the Library for $7,663,196. The Director further 
stated that sometime before the hearing to be scheduled by the City Council 
Committee on Appropriations there would be sent to the Trustees mfonnation 
concerning budget allowances by His Honor the Mayor. 

The Director reported that two bids had been received for furnishing and 
installing seats in the Lecture Hall for the Addition, that the Architect's office 
had indicated that the low bidder appeared nut to meet the contract requirements, 
and +hat he was recommending to the Trustees that they accept the other bid. 
However, the Director also suggested that the low bidder not be notified pending 
Mr. Johnson's visit on the following Tuesday. On motion duly made and seconded, 
it was 

-VOTED! to accept as t,he subbid for lecture hall seating work under the 
General Contract with Vappi 6t Company, Inc. for construction of 
the addition to the public library building on Dartmouth Street 
at Copley Square, and said General Contractor having no ob- 
jection thereto, the base bid of American Seating Company, 901 
Broadway, Grand Rapids, Michigan, the lowest responsible and 
eligible bidder in the public bidding, in an amount of twenty- 
four thousand aine hundred fifty dollars (il>2li,950.) ; and that the 
Vice President is hereby authorized to do all things necessary to 
effectuate the execution of the subcontract between V^pi k 
Company, Inc. and American Seating Con^any, 901 i;roadway. Grand 
Rapids, Michigan. 

The Director submitted for the consideration of the Board proposals for 
annual contracts to be entered into without public advertising for the fiscal 
period April 1, 1972 - March 31, 1973. On motion duly made and seconded, it 
was 



Rescinded at meeting of February 11, 1972. 



^274 



275 



VOTED: 



and 
VOTED: 



and 



VOTED: 



and 

VOTED: 



and 



VOTED: 



and 
VOTED: 



that the Board of Trustees in charge of the Library 
DeDartment of the City of Bocr'.on, acting in the name 
of and for the City of Boston, do hereby accept an 
instrument of lease by ^nd between MERLE ED REAI.1Y 
TRUST and +he CITY OF BOSTON of the premises, second 
noor, situated at l6l Harvard Avenue, Allston, 
Massachusetts, subject to the rental, ^^"l^^^ .^^T^f^JII^^f * 
conditions, and covenants set forth m said instrument 

of lease; 

that Philip J. McNiff, Director, and Librarian, of the 
Public Library of the City of Boston, be and hereby is 
authorized and directed in the nam-- and behalf of the 
Board of Trustees in cnarge of the Library Department 
of the City of Boston to execute said instrument ol 
lease in quadruplicate. 

that the Board of Trustees in charge of the Library 
Department of the City of Boston, acting in the name 
of and for the City of Boston do ^^f^^^ ^^'^^P^^ 
instrument of lease by and between WCJODSIDE REALTY 
CORPORATION and the CITY OF BOSTON of the premises, 
street floor and cellar space, situated at lb Barnes 
Avenue, East Boston, Massachusetts, subject to the 
rental, terms, agreements, conditions and covenants 
set forth in said instrument of lease; 

that Philip J. McNiff, Director, and Ubrarian, of 
the Public Library of the City of Boston, oe and 
hereby is authorized and directed in the name and 
behalf of the Board of Trustees in charge of the 
Library Department of the City of Boston to execute 
said instrument of lease in quadruplicate, 

that the Board of Trustees in charge of the Library 
Department of the City of Boston, acting in the name of 
and for the City of Boston, do hereby accept an instrument 
of lease by and between CASTLE SQUARE ASSOCIAT1.S and the 
C"TY OF BOSTON of the premises, street floors, situated 
at U96 and U98 Tremont Street, Boston, Massachusetts, 
subject to the rental, terms, agreements, conditions, and 
covenants set forth in said instrument of lease; 

that Philip J. McNiff, Director, and Librarian, of the 
Public Library of the City of Boston, be and hereby is 
authorized and directed in the name and behalf of the 
Board of Trustees in char.^e of the Library Departjnent 
of the City of Boston to execute said instrument of 
lease in quadruplicate. 



I 



I 



and 



and 



CO 
O 



and 



I 



I 



and 



I 



I 



VOTED: that there be entered into with the New England Deposit 
Library, 13^ Western Avenue, Allston, Massachusetts, an 
agreement for the rental during the period April 1, 1972, 
through March 31, 1973, of storage space therein for books 
and other library materials belonging to the Boston 
Public Library, in nccordance with the rates for storage 
space formally adopted by the governing board of said 
New England Deposit Library. 

VOTED: that there be entered into without public advertisin<' with 
the International Business Machines Corporation, 1730 
Cambridge Street, Cambridge, Massachusetts, a contract 
for the rentaD. of certain data processing equipment during 
the period April 1, 1972, through March 31, 1973, the 
total rental thus charged to be subject to the terms, 
agreements, and conditions set forth in said contract. 

VOTED: that there be entered into without public advertising 
with International Business Machines Corporation, 
520 Boylston Street, Boston, Massachusetts, a contract 
for the purchase of certain supplies to be used in 
connection with rented 1^ data processing equipment 
during the period April 1, 1972 through March 31, 1973, 
the total cost for such supplies to be subject to the 
terms, agreements, and conditions set forth in said 
contract. 

VOTED: that without public advertising contracts be entered 

into for purchase of books and other library materials 
^or the period April 1, 1^^72 through March 31, 1973 
with the following contractors, subject to the terms, 
agreements, and conditions set forth in said contracts: 

University Microfilms, a Xerox Company 
Ann Arbor, Michigan; 

Book Clearing Hou^e, Inc. 

Brattle Book Shop 

Brown <k Connolly, Inc. 

Campbell k Hall, Inc. 

J, S. Canner <sc Co. 

Carl Fischer, Inc. 

G. K. H-^il (Sc Co. 

R. L. Polk & Co. 

Standard h Poor's Corporation 

Worldwide Books, Inc. 

All of Boston, Massachusetts; 

Harvard University Press 

Minuteman Record and Tajje Corporation 

Both of Cambridge, Massachusetts; 



276 



) 



277 



American Library Association 

Center for Research Libraries 

Commerce Clearing House, Inc. 

Encyclopaedia britannica Educational Corporation 

Field :i:nterprises Educational Corporation 

All of Chicago, Illinois; 

H. R. Huntting Company, Inc. 
Ghicopee Falls, Massachusetts; 

Wayne Andrews 

Grosse Pointe, Michigan; 

A & A Distributors, Inc. 
Holbrook, Massachusetts; 

The Combined Book Exhibit, Inc. 
Briarclif f Manor, New York; 

American Elsevier Publishing Company, inc. 

The Baker k Taylor Co. 

Bookazine Co., Inc. 

Collier-Macmillan Library Service 

Doubled ay & Co., Inc. 

McGraw-Hill Book Company, a division of McGraw-xHill, inc. 

National Record Plan 

I. Perlstein 

Praeger Publishers, inc. 

Prentice-Hall, Inc. 

RCA Records 

Re ad ex Microprint Corporation 

Stechrrt-Hafner, Inc. 

University Place Book iShop 

Franklin Watts, Inc. 

John Wiley & Sons, Inc. 

H. W. Wilson Co. 

All of New York, New York; 

New England Mobile Book Fair, Inc. 
Newton Higiaands, Massachusetts; 

Knnnikat Press 

Port Washington, New YoiSc; 

Springfield News Co. ' 

Springfield, Massachusetts; 

Greenwood Press, Inc. 

Negro Universities Press 

Both of Westport, Connecticut; 

and 

DeWolfe & Fiske Company 
Wobum, Massachusetts. 



I 



I 



CO 



I 



I 



I 



I 



and 

VOTED: that there be entered into without public advertising with 

American i^istrict Telegraph Com[)any, 100 Charles River Plaza, 
Boston, Massachusetts, a service agreement for the period 
April 1, 1972 through March 31, 1973 for furnishing of in- 
spection service for t-he combination watchman-recording 
and fire alarm system in the Central Liurary bu.ilding, the 
total fee thus charged to be subject to the terms, agree- 
ments, and conditions set forth in said agreement. 

In the mai-ter of the status of collective bargaining with members of the 
Professional Staff Association, the Director reported that agreement had been 
reached on terms for the contract, that the attorneys were preparing the text 
for the contract, and that copies of the proposed contract would be sent to 
the Trustees for their consideration. 

The Director reported that in the matter of shelving for the public service 
areas that the Arcnitect had recommended installation of pedestal type steel 
shelving with wood panels fastened to ends of shelves, said wood to match paneling 
in the various areas, that specifications would be prepared with the next two 
i^eeks, and that nublic oidding would be invited. 

The Director reijorted that word had been received from the Public Facilities 
Department that the Architects Kallman and McKinneP were once again at work on 
the redesign of a building to house the Dudley Strret Branch Library but that no 
word had been received from them as to the type of building they were proposing 
for construction. 

The Director reported that the Multilingual Library which had been open since 
December now had had installed therein draperies for making available space for 
showing of motion pictures and that he was proposing to have an Open House at the 
Library during the next month. Because of the limited size of the building fonaal 
invitations for said Open House would not be widely distributed and only tnose 
in the immediate area who use the building would be invited. 

The Director reported that the invitations to individuals \iho might be inter- 
ested in Ipecoming members of the Library Associates were being printed and that 
said invitations probably would go into the mail in the fol3 owing week for the 
meetin^: scheduled on Friday evening, March 10, 1972, at wiiich Philip Johnson was 
to be the. principal speaker. He indicated that arrangements had been made to 
have the main meeting in the Oval Room of the Sheraton Plaza Hotel with refresh- 
m.cnts to follow in the adjacent Venetian Room. He indicated that approximately 
3, 000 invitations would be mailed and that hoped that at least 2^0 would indi- 
cate a favorable response. 

The Director stated that on February 1, 1972, there would be a hearing before 
the V/ays and Means Committee on Senate 1126 which called fo" payment to public 
libraries of the full amounts of money as noted in the revised State Aid Bill. 
He indicated that it would not be necessary for members of the Board to attend 
the hearing and representatives from other parts of the State plus representa- 
tives of the Massachusetts Library Association would attend the hearing. 

V/ith regret, the Director informed the Board of the sudden death of a, 
William Kunkel, Administrator for the Eastern Region Lib;raiy Service, that he 



278 



279 



had bPen of leave of absence without pay since the previous October ^w^ti"E 
H^nM?itv retirement bv the Boston Hetirenent rioarci. He moacated that Mr. 

tny sho^^b^ sent by the President to his vidow'on behalf of the Board. 
Dissolved at 5:^0 p.m. 




Secre-t-ar^^ Pro 



Kinutes of Meeting 
Adininictrative Agency 



In Board of Trustees 
Friday, February 11, 1972 



A re^ar meetins of the Trustees as an Adrrdnistrative Agency of the City of 
Boston was held in the Trustees Room at 3:50 p.in. 

Present: Messrs Ganham, Parker and Rabb* 

The President, Mr. Rabb, in the chair. 

The mnutes of the meeting of January 28, 1972, as presented, ^re approved. 

TTnnnwin^ a-oroval by the Director and in accordance with the authority 

authorized to oe charf:ed as io■^•L^^S/^^ J o,,„roval of the City Auditor: 

expenditures from City kpproprD ation have the approval oi T,ne x y 



JANUARY 1972 



To City Appropriations 



Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 



Gifts for Current Use 
To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 



TOTAL 



$329,52a.7U 

6,609.31 

18,U97.51 

6l,713.7U 

668.^0 

$hl7,237.80 

i^l86.6l 



$ 20.81 

86^.70 
113. 1|2 

_ll£2hJ42 



I 



I 



I 



CO 

o 



I 



I 



TOTMi 



$ 6,,';2l4.3^ 



I 



JAIIU/JIY 1972 
To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 56,969.2^ 
10,8^6.89 
19.OU9.76 

$ 86,87^.90 



FollovTinp apr^roval by the Director and in accordance i-n.th the auunority de- 
iPr^ated to hjjr; by the Trustees, pa^onent of bills was authorized to be charged as 
follows for the month of January, 1972, provided that pa«n.:ent of bills from .ity 
Appropriation have the approval of the City Auditor: 



JilTIUARY 1972 



To City Appropriations 



Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAJ. 



Gifts for Current Use 

To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 



TOTAL 



$329,^28.7U 
2,59^.26 

U3..'^2 

61,713.7)4 
lis 778. 32 

$UO!^,65;9..^8 

$186.61 



$ 20.81 

865^.70 
II3.U2 

5^^2h. U2 

iji 6,52U.3^ 



To Specia3. Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 
Personal Services 



$ 56,969.25 
10,8^6,89 
19.QU9.76 



TOTAL $ 86,875.90 

The Director made the followi.ng report on personnel for the month of January, 



1972. 



280 



2St 



Personnel Ac-tivity ; 

Full - ti ne Erg^loyne s t 



Budgeted 
Positions 



General. Adininistrative 
Ofrices 

P;pnfoF?:dnnal 10 

Library Assistants 17 

Clerical Z 

Part-time in F.T.E, 

General Library Services 



Professional 
Pre-Prof essi jnal 
Library Assistants 
Mechanical 

Part-time in F.T.E, 



Rese.irch Library Services 

Professional h9 
Pre-Professional 12 
Library Assistants $U 

11^ 
Part-time in F.T.E. 

11^ 




Business Operations 

Professional 
Library Assistants 
Clerical 
Mechanical 
Bindery 

Part-time in F.T.E. 



1 
9 

23 
72 

18 

123 


123 



Resource s and Processing 
Services 

Professional 
Pre -Profe s sional 
Library Assistants 



Part-tiine in F.T.E. 



Janu a ry 1 Employed 



Terminated Feb, 1 



7 

15 

9 

31 



31 



85 
20 
92 

197 

19/9,4 
206.5 



U9 
7 

52 

ToJT 
1093 




27 


2U 


9 


b 


U6 


U7 


"^ 


"79 








"^ 


79 





_0_ 




1 
1 

h 



IT 





0^ 














2Z2L 



^ 


7 


a. 


15 


_ 


9 





31 











31 




85 


« 


21 





93 


V 


h 





203 


1/.5 


18/9 


-^ 


212 



1 

1/.5 
""175 



T 





2 
2 



h8 
7 

107 

iSu 



1 

8 

23 

61 

20 

113 


113 



23 

8 

77 



I 



I 






I 



I 



I 



I 



3ud^ 


^eted 






Pos: 


Ltions 


January 1 


Employed 


Totals 








Professional 


178 


166 


- 


Pre-Professional 


UIi 


35 


1 


Library Assist;ants 


233 


2lii 


1 


Clerical 


32 


32 


- 


Mechanical 


72 


65 


h 


Bindery 


18 


20 


- 




577 


^ 


6 


Part-time in F.T.E. 





19/30 


2A 




577 


5U2 


7 


Appointments to Emeritus Status 





Employed Termjnated Feoruary 1 



2 

1 
h 

T 

J0_ 
7 



16)4 

36 

211i 

32 

65 

20 

21/11 

""TII2 



Nura Globus, i^ranch Librar-^ an. Emeritus , February 1, 1972. 
Anne Coleman, rJranch Librarian Emeritus, January 1, ly72. 

The Director informed the Board of the sudden death of Macy J. Marcolis, 
Coordinator for Research Services. He stated that his untimely passing was a great 
loss to the Library, the '^ibrary profession, and a tragic blcH to friends and 
associates. It was indicated by the Board that a letter of tyinpathy should be sent 
by the President to his widow on behalf of the Board. 

The Director submitted for the consideration of the Board a proposal for 
the award of contract for preparation and supplyLng catalog cards and book 
cards. On motion duly made and seconded, it was 

VOTED: that there be entered into wi.th General Microfilm Company, 
100 Inman Street, Cambridge, Massachusetts, the sole bidder 
in the public uidding, a ser^/ice contract for the preparation 
and supplying of various catalog cards and book cards during 
the period April 1, 1972 through March 31, 1973, the total 
fee thus charged to be subject to the terms, agreements and 
conditions set forth in said contract. 

The Director reported that at their meeting on January 2«, 1972, upon recom— 
mendation of the Architect's office, a contract had been awarded to American Seating 
Company of 901 Broadway, Gr-md Rapids, Micliigan, the second bidder .in the ,.ub3ic 
bidding- for' Lecture Hall Seating under the General Contract vnth Vappi & Company, 
Inc., that on the following Tuesday the Architect's office had called the Liorary and 
requested withholding notification of the award of contract 'ontil they could give 
the matter further consideration, and that subsequently they had notified ^he Library 
that there was not sufficient evidence to indicate that the low bidder should not 
be awarded the contract. The Director further stated that a conference had t^een held 
by the Arcliitect Td.th a re})revsentative of ^he low bidder, i^ublic Seating, Inc., 
1560 Wellington Street, Dighton, Massacnusetts, and that the Architect now was con- 
vinced that the seating to be provided by that com,.any meets the requirements of 
the specifications and that he was recommending that the action of the Board taken 
on January 28, 1972, be rescinded and that a contract be awarded to the lowest bidder. 
On motion duly made and seconded, it -ras 



282 



283 



VOTIO}! 



and 
VOTED; 



that there be, and hereby is, rescinded the action taken 
by the Board on January 26, 1972, accepting as the 
subbid for Lecture Hall Seatinf'; work under the Gene- 
ral Contract vrith Vappi ■ Company, Inc., for construc- 
tion of the addition to the public lit)rary building 
on Dartinouth Street at Gopr^y Square the oase bid of 
American Seating Gom-pany, 901 Broadway'-, Grand Rapids, 
Michif:;an, in an amount of twenty-four thousand nine 
hundred fifty dolJ.ars ($2U,9?0,)5 

to accept as the subbid for lecture hall seating work 
under the Genera3. Contract with Vappi &• Company, Inc. 
for construction of the addition to the public library 
building on Dartmouth Street at Gojaey Square, and said 
General 'contractor having no objection thereto, the base 
bid of Public Seating, Inc., 1S60 Wellington Street, 
Dighton, Massachusetts, the lowest responsible and elig- 
ible bidder in the nublic bidding, in a total amount not 
to exceed t^^-nty-one thousand three hundred twelve dollars 
and fifty cents (i|i21, 312.^0); and that the Vice President 
is hereby authorized to do all things necessary to effec- 
tuate the execution of the subcontract between Vappi 6t 
Company, Inc. and Public Seating, Inc., 1^60 Wellington 
Street, Dighton, Massachusetts. 

The Director reoorted that a conference and an inspection of the site had 
taken place on the previous Tuesday with Philip Jotoson and John Burgee, that 
some membprs of the Board had been in attendance, that it had been a satisfactory 
visit, that there had been an opportunity to discuss current matters, and that 
the A^^hitpct was pleased with the progress of work to date. He further stated 
that the Architect was particularly concerned vrith the wood paneling to be erected 
in the Pcston Room.the Rare Books area, the Trustees Room and the administrative 
offices, ai d that the Architect was requesting that particular attention oe given 
by the sub-contractor to matching flitches in order that there would result a 
superior installation of paneling in these areas. 

The Director brought to the attention of the Board an illustration of uses 
of praphics for identifving areas in the Addition, that. Walter Kacik i>esign 
Associates, 327 East 62nd Street, New York, New York, Consultant to the io-chitect, 
had suggested a kiosk with a grfu^ite base on which would oe lettered area designa- 
te ons. ^ >ollowinr discussion by the mard and the suggestion that the lettering 
be large enough to be read at a distance the Trustees ap;.rcveo the concept of the 
graphics suggestion by the Consultant and the Architect. 

The Director reported that in the coning week bids would be invited thj-ough 
public advertising for the installation of steel shelving in public service areas, 
that the shelving would be free standing pedestal t^-pe with a wood panel on each 
shelf finish of wood panel to match waQl and panel shelving, and that tne bids 
for the steel shelving would be opened on March 9, 1972, with the expectation 
that a contract may be awarded at the next meeting of the Board scheduled .or 
March 10, 1972. 



I 



I 



CO 

o 
o 



The Director reported that a sreat deal o£ lime was being devoted to the selec- 
tion ol- furniture and eom^ment for both public service areas and office areas, 
that in -eneral steel furniture will be provided in the office areas and wood 

furrature in the public service areas, said w.od to ■'■•^^^Ij. *« ^hTit wollld'te 
stalled in the various public service areas. He also indicated that it would be 
necpssarv to seek additional funds from the City, prooaDly in the amount of 
W^Tcm. to $7S0,000. in order to complete the entire ^^^-i^f'^^^J^'^^ 
low bid for construction of the Addition was in the amount °i *23,6H«,000., that 
d^ to certrun chances it had oeen possible to reduce the cost o the buildmc with- 
out dest^o^'inp any of the architectural features of mblic or ofiice spaces, and 
that ^th the purchase of i'urniture and equi,>ncnt it was ejected that the total 
project cost ™uld be approximately $2U,2O0,0O0., exclusive of Architect's fees. 

The Director stated that he was si.bmii;.t.in;; ^or confirmation of ap, roval 
of Chanr-e Orders Hos. 51-69, inclusive, which had been previously authori7,ed 
as amendments to the contract with Vappi and Gom.any, xnc. Ou motion duly nade 
and seconded, it was 



I 



1 



VOTED: 



I 



that the contract with Vappi and Company, inc., for the 
construction of an addition to the Boston PubLic Library 
in Copley Snuare, Boston, Massachusetts, be amended to 
include changes in the specifications as set forth oelow 
in Change Orders Nos. ?l-69, and that said contract be 

incr^aspd bv ar amount of sixteen thousand six hundred 
seventy-four dollars ($16,674.00) ■^''"'^''^^J^^l'l^ 

a new conLraci. gosl of an am.uunT. noi. to exceed twenty 
thjree mil3.ion twenty-three thousand two hundred and 
three dollars (iii23,023,203.): 



December 3 , 1971 



December 1, 1971 

December 1, 1971 
Decem.ber 1, 1971 



Add - Change Order No. ^1 



Add - Change Order No. ^2 



Add - Change Order No. S3 
Add - Change Order No. Sh 



I 



December 1, 1971 
December 1, 1971 
December 2b, 1971 
December 28, 1971 
December 28, 1971 
December 28, 1971 
December 28, 1971 
December 20, 1971 



Deduct - Change Order No. ^^ 
Deduct - Change Order No. ^6 



Add 
Add 
Add 
Add 



- Change Order No. ^7 



- Charge Order No. $8 

- Change Order No. ^9 



- Change Order No. 61 



(Computer raceway in 1st 
floor lobby and work area) 

(Structural framework to 
support water risers of air 
conditioning system) 

(Changes to sixth floor stack 
lighting fixtures) 

(Revision of stair and struc- 
tural trusses due to field 
conditions) 

(Change in Bronze, iilectrical 
and Vi/oodwork) 

(CI -nges in fabric wall cover- 
ir g specifications) 

(Af. -ess Platforms for elevators 

No. 1 and 2) 
(Coordination of lighting fix- 



iji22,li93,083. 

+ 92U . 

4i?2,i49U,0O7. 

-t- 1,800 . 
$22,i!95^,807. 

+ a ^iiiO . 

;p22,50379li7. 

+ 3.398 . 

$22,507,3^5. 

750 . 

$22,506,595. 

1^500 * 

$22,505,095. 

+ ls07ii . 



$22,506,169. 

tures with mechanical equipment). '1:22, :p07,Od7. 
(Changes in elevator No. h and + 1 ,0 . 5 7. 

5 doors) 
- Change Order No. 60 (Coordination of standpipes 

with mechanical equipment) 
(Ke vising concrete block 

positions at 3rd floor) 
(Beletion of Coat Kacks in 

Room G-36) 



Deduct - Change Order No. 62 



$22,500,1214. 

-^ 1.633 . 
$22,509,757. 

No Change 
$22,509,757. 
^ 761;. 

$22,500,993. 



284 



December 28, 1971 Add 

December 26, 1971 Add 

Jecember 28, 1971 Add 

Decembpr 28, 1971 Deduct 

Januarjr If), 1972 

January lb, 1972 Add 

January 26, 1972 Add 



- Charr^e Order No, 63 

- Change Order No. 6ii 

- Change Order No. 65 

- Change Order No. o6 

- Ghan^e Order No. 67 



Chance Order No. 68 
Chanr^e Order No, 69 



$:'2,!;o3,993. 

(Added pressure relief valve ^ "*• ^J^* 

in hot water converters) vi22,>09>369. 

(Modification of transformer + i450U3» 

vault mth boston Edison Co.) i;:22,!7l3,^''^^* 
(Provisions of telephone frame + ^^f!;^* 

Bvri.tchboard room) ip22,i?16,li60. 

(Coordination of lichting fix- ,.- ^ Q^* 

tures v/ith mechanical equipment22,5>15,^ub. 
(Chrnce liability n^ City from 

ei giteen to nineteen million No Chan re 

dollars) W¥F!^* 

(Steel i3ook stacks and carpetin g}-*- I 7^igb,9 » 

ip22, 9^6,507. 

(Smoke exhaust system J ■*• 3U5 69_6. 

$23,023,203. 



There was brought to the attention of the Board the ratter of ^^e establish- 
ment of a library A^^sociates r^mup, that arrancnm.ents had oeen made ^^^ f ^ ^^^^^ 
IZilll of sPldprouD at the Sheraton Plaza Hotel on the even^nc of March 10, 
197? that pSlifjohnson had a^eed to be the speaker, that invitations were 
S ^ ent tf proximately l,55o prospective mc..bers ^^l^^l^l^:^ 

trth% Sf^f ^hS'if ^r-^e^ Lad names of inaividuals who might Pe interested 
in ioinins the group that they forward such names to him. 

The Director renorted that a hearing had been held Defore the Ways and Weans 
Corr^tt^e of the Legislature on Senate 1126 -/l-^f^-^li^.^^^^^^ 1e in- 

t'L if cfuirnoroHscertained as to the kind of reception the oill wo ulct re- 
c;ive from the Legislature, although there was general optimism that the full 
funding might be voted by the Legislature. 

Dissolved at 5:00 p.m. 




3e<rr^4i^y 



Minutes of Mpeting 
Administrative- .'. ■'-^^?^ 



In l^ard of Trustees 
Friday, March 10, 1972 



A regular meeting of the Tmst^es as an Administrative Agency of the City of 
Boston wa^ h'^ld in the Trustees Room at b':00 p.m. 

Present: Messrs Canhan, Murray, 0'Connn31, Parker pjid Kabb. 
The President, Mr. Hanb, in the charir. 



285 



I 



I 



The minnton of the meeting of February 11, 1972, as presented, were approved. 
The Director made the follomng report on persormel for the month of Februarj^, 



1972. 



CO 



I 



I 



I 



I 



Personnel Activity 
Full-tdmn employees: 



Bndn'^'t'^^ 
Pos-" tjons 



General /.dministrai "i ve 
Offices 

Professional!. 10 
Libr-try Assistrmts 17 
Clerical 9 

Part-time in F.T.B. 

Oc ner<!- library Servir-^s 

Professional 91 

Pre-Profesj:innal. 23 

Librar\^ Assistants 107 

Mechanical 

223 

^art-tim.e ir F.T.E. _0 

221 

Research Li brary Sor\dces 

Professional h9 

Pre -Profes si on a3- 12 

Libr'\ry Assi stants 5h 

ll5 
Part-tim.e in F.T.F.. 



i^nsincGS Operations 



Professional 
Librar;^'' Assistants 
Clerical 
Mechanical 
Bindery 



1 
9 

23 
72 

18 

123 



Part-time in F.T.F. 



Fporb-ar^r 1 



7 

15 
9 

"31 




31 



U8 
7 

Jl 

107 

loH 



1 

8 

23 

61 

20 

113 


113 



Emi^loved Terminated March 1 



1 
2 

T 
_o 

3 



1 

1 



1 
0_ 

1 



2. 
1 

1 





0_ 










8 

17 

_8 

33 


33 



85 


1 


- 


86 


21 


1 


- 


22 


93 


2 


1 


9h 

h 


20^. 




«» 


TT 


1 


206 


18/9 


2/1.1. 





20AO.i' 


212 


'^.h 


1 


216.L 



U8 
8 

Ilk 

109 



1 

9 

23 
61 
20 

im 



lUI 



'28B 



287 



Budrieted 
Positions 



Fobruar^^ 1 



E^l)lo^^d Tenrd. noted March 1 



Resournos and Procesning 
SorA'^ices 



27 



Profesr.ional 

Pre -Professional 9 

I.dbrarj'- Assistants h^ 

Part,-t.;ne ?.n '^^T.E. 

■^2 



Totals 



23 

8 

77 



6_ 
7 

7 



2 

3 

3 



2U 
8 

Tl 



1 




Professional!. 


17 B 


Pre -Prctf e s si on a" 


hU 


Library Assistants 


233 


Clerical 


32 


Mechanical 


72 


BlvAery 


IB 




?77 


Part-time in F.T.F.. 







^77 



16U 
36 

211i 

32 

65 
20 

21/11 



3 
2 



itHT 



h 
1 







p 



167 

38 

221 
31 

20 



C I.O 






'n accordance vrith the usual practice in the natter of si[?iinc pa^^^rolls, on 
motion duly ^.ade and seconded, it was 

VOTFD: that subject to the approval of the Mayor in accordance 
w^th the'nrovisions of iSectaon 22 of Chapter 3 of the 
Revised Ordinances of 1969 Philip J. HcNiff, Director, 
or upon his dele -ation John J, Connolly, Associate 
Director, or Kevin T. FiozPatrick, Supervisor, business 
Operations, be and hereby is authorized to si^n the 
pa^'^olls of the Library in representation of the Trustees 
for a period not to exceed four weeks from March 27, 1972. 

The minutes of the Gonrattee on Buildin s held on Februar^^ 23', 1972, as 
presented were approved. 

Action taken by the Cormittse on Finance since the last meeting of the ^^oard 
was approved as folDows: 

On 25 February 1972 

Ai ard of contracts for thp cloaninr; of certain Tdndows ! 

VOTED: that there be entered into with Sanitas Services of 
Massachusetts, Inc., 129 Border Street, East Boston, 
Ilassachuset-us, the second lowest responsible and 
eligible bidder in the puW.ic biddinr^, the contract 
for the cleani.nr^ of certain mndows durin;; the period 
Anril 1, 1972 through March 31, 1973 at the Central 
Librar^r building and at certain other library building's 
designated under liroup I in the contract proposrj, at 
unit'pricf. s based upon com.nDetion of installation of 
mndow i^ri^-les at bujldings listed in the al-oernate 
proposal, othervxise at uni.t prices raven in th- basic 



1 



1 



contract proposal, — the total amount in any case not to 
exceed eleven thousand thirty-three dollars ( 4^11, 033 •00}« 



I 



and 



CO 
O 



VOTED- that there be entered into with Caroline Kadetsky, d/b/a 

Careful Cleaning Co., 2^0 Boylston Street, Boston, Massachusetts 
the second lowest r esp or, sible ^nd eligible bidder in the puolic 
bidding, the contract for the cleaning of certain mndows 
durino-'the neri.od Ar.ril 1, 1972 through March 31, 1973 at 
library buildings designated under Group 11 in the contract^ 
proposal, at unit prices based upon coupxetion of installation 
of vrindow c^illes at buildings listed in the alternate proposal, 
otherviise at unit prices given in the basic contract proposal, 
— the total, am.ount in any case not to exceed two thousand 
one himdred twenty-four dollars (ip2,12iuOO), 



Awarfi of contract, without ;)Ui)lic advertisin r., "or the rental, of 
un:* f orm.s and overalls: 



VOTFD: that 



u.c., without public advertising, there be entered into 
with Diamond Uniform Rental Service, inc., 31 Hannon 

as follows: 




qs.achM::G^-trL, a cor.tr -net for- the 
•^•o ic.JiL^s_ ^_i„,.. -the. period 



ria%r%^Bf:^&¥^^^?^^A unit 



I 



T^iTo (2) shirts, two (2) pants per ran 
Two (2) overalls (per) 
T^TO (2) dresses (per) 



.131,20 per ^^ek 
$ .60 per vrcek 
^' .60 per week 



Award of contract for leasinpr of four panel tncks and one station 
wagon : 



VOTED: 



that -^here be entered into with VJarren Coveney's Ford 
Sales Tnc., 777 Vjashingt-on Street, Newt.on, Massachusetts, 
the lowest responsible and eligible bidder in the puolic 
bidding, the contract for leasing of four oanel trucks and 
one station w :on during the period April 1, 1972 through 



March 31, 1973, at the followin 



g rates: 



Panel Trucks 
Station Wagon 



Montlily Lease Cost 
per Veli-icle 

*^ ^11 IIP ■ i» ■ i — 

$261.00 
$2h9.00 



Mileage 

Charge per Mile 

^ .03 



V 



.08 



Award 



•,f contr-'.ct for farr-ishjn-- and deliivering two oookmohJlBs: 



VOTED: 



I 



that there be entered into with The Gerstensl^ger Company, 
lli2^ East Boa^rman Street, Wooster, Otiio, the sole bidder 
in the public bidding, the contract for furnishing and 
delivering' two bookmobiles as specified in tne specifica- 
tions in a total, amount not to exceed fifty-one thousand 
two hundred twenty dollars (^^^1,220.00). 



-x^^^ 



Ai:ard of contract Jor supril^nn^' and deliverir:: one station wa^^on: 



VOTED: 



that there be entered into with Warren Coveney's Ford 
Sa'^es Inc., 777 Waohinrrbon Street, Newton, Massachusetts, 
the L:ole bidder in the ,.ublic bidding a contract for 
sunplyinc and deliverin- one 1972 Ford Ranch Wacon, as 
speci^^ied in the specifications, at a total cost not to 
exceed three thousand six hundred eic^ty-four dollars 
($3,68h.OO). 

Authori 7.ation for an expenditure from, the tJ^-ton bu:ldjng Fur.d ; 



I 



I 



VOTED: 



that there oe, and hereby is, authorized an expendi- 
ture fron the Benton builainfj Fund to Gilbert iirnaDa & 
Go, Inc. 1391 South Street, Ne'^dham, Massachusetts 02192, 
for^rofessional engineering ser\'ices for a settlement 
control survey of all settlement reference screws on 
columns .and nlates on foundation mats at the basement 
Invel of the Addition in the amount of one thouSc:nd 
ei'-ht hundred sixty- four dollars and thirty-six cents 
($1,86U.36). 

Thn D^rpctor reported on the hearin- before the City Council Commttee on 
Annronriations of the 1^72 Liorary Budget, that all of the Trustees nad attended 
vi^rtir-^xception of Mr Car' .r. who was out of the City, that the hearing had oeen 
a short one^- th only a few ruestions ^oeing raised and that there was every xndxca- 
tion that the amounts requested in the Budget would be appropriated. 

The Director reported that he and the Associate Director had had a conference 
>nth the Cardtal Improvemprts Officer of the City of Boston vrith resr)ect to the need 
fo-r approximately ip750,000. for the purchase of furniture f^d equ.Tpment for the 
Addition, that the -enuest ;^s under consideration by the PublDC facilities Depart- 
m.ent and that he would follow the matter up vath the Capital Improvements Officer 
inasmuch ^s the additiona3. funds will oe needed vr thin the next couiae of months, 

'^^c Director reported that in resronse to public advertising proposals for 
suppl'/ing a bursier-decollator m.achine for use in connection with the data process- 
ing' operation had been received and opened as follows: 



$ 5,965.00 (Incomplete bid) 



$13,068.00 



I 



I 



The Director reported that in response to public advertising proposals for 
supplying plastic 16mm film shipping cases had been received and opened as follows: 

1) Plastic Reel Corp. of America $10,292.00 
640 S. Commercial Avenue 

Carlstadt, NJ 

2) H. B. Educational Systems, Inc. 
21 Audio Lane 
New Haven, Connecticut 06519 

3) New England Film Service, Inc. 
7 Myrtle Street 
Waltham, MA 02154 

On motion duly made and seconded, it was 

VOTED: that there be entered into with Plastic Reel Corp. of 

America, 640 S. Commercial Avenue, Carlstadt, New Jersey, 
the lowest eligible and responsible bidder in the public 
bidding, a contract for supplying and delivering plastic 
16mm film shipping cases, as specified in the specifica- 
tions, at a total cost not to exceed ten thousand two 
hundred ninety-two dollars ($10,292.00). 

The Director reported in response to public advertising proposals for 
supplying steel film separator racks had been received and opened as follows: 



$ 2,142.80 



$ 2,431.00 



1) Ra^'mond E. Henderson, D/b/A 
Tab Products Go. of Boston 
1020-B Gomi'ionvjealth Avenue 
Boston, MA 

2) Standard Register Co. 
2000 Cor^nonwealth Avenue 
Auburnd.-.le, MA 02l6o 

On motion duly made and seconded, it was 



i?2,265.00 



$2,U33'.0O 



VOTED: 



that there be entered into vdth Ka>Tnond E. nenderson, 
D/B/P Tab Products Co. of Boston, 1020-B Gomnonweaj.th 
Avr>nue, boston, Massachuseots, the lowest resuonsiole 
and elifdble oidder in the public bidding, a contract 
for supnl:dng, delivering, and installing one uurster- 
dcccUator machine, as specified in the specifications, 
at a total cost not to exceed twr^ thousand two hundred 
sixty-five dollars (;ji2,265?'.00) • 



I 



I 



1) H. B. Educational Systems, Inc. 
21 Audio Lane 
New Haven, Connecticut 

2) New England Film Service, Inc. 
7 Myrtle Street 

Waltham, MA 02154 

On motion duly made and seconded, it was 

VOTED: that there be entered into with H. B. Educational Systems, 
Inc., 21 Audio Lane, New Haven, Connecticut, the lowest 
eligible and responsible bidder in the public bidding, a 
contract for supplying and delivering steel film separator 
racks, as specified in the specifications, at a total cost 
not to exceed two thousand one hundred forty- two dollars 
and eighty cents ($2,142.80). 

The Director reported that in response to public advertising proposals for 
supplying and installing two (2) film inspection machines had been received and 
opened as follows: 



1) Pamco-Eaton, Inc. 
300 Second Street 
Waltham, MA 02154 



$13,600.00 (Bid withdrawn 

inasmuch as firm 
is going out of 
business) 



a'-50 



291 



$13,650.00 



$14,000.00 



2) Research Technology Incorporated 
8260 N. Elmwood Avenue 
Skokle, IL 

3) H. B. Educational Systems, Inc. 
21 Audio Lane 

New Haven, CT 06519 

On motion duly made and seconded, it was 

VOTED: that there be entered into with Research Technology Incorporated, 
8260 N. Elmwood Avenue, Skokie, Illinois, the second lowest 
responsible and eligible bidder in the public bidding, a contract 
for supplying, delivering, and installing two film inspection 
machines, as specified in the soecifications, at a total cost 
not to exceed thirteen thousand six hundred fifty dollars ($13,650.00). 

The Director reported that there was no budgetary provision for the granting 
of increases 1n salary to individuals in the Professional Library Service for a 
collective bargaining contract that was in the process of being negotiated with the 
Professional Staff Association at the time that the Budget was transmitted to the 
Budget officials in late 1971. The Director further reported that since that time 
agreement has been reached regarding new salary scales effective as of January 1, 
1972, and he indicated that the cost of such increases would amount to $187,378. 
He also stated that increases for management positions outside of the Professional 
Staff Association to be effective as of January 1, 1972, would cost $44,049. He 
therefore requested authorization to submit a request for additional funds totaling 
$231,427. in order to grant these increases effective January 1, 1972. On motion 
duly made and seconded, it was 



1 



I 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, April 7, 1972 



CO 

o 



VOTED: 



that there be transmitted to the Administrative Services 
Department by the Director a request for a supplemental budget 
appropriation from the City of Boston for the granting of 
increases in salary to individuals in the Professional Library 
Service as set forth in a new collective bargaining contract and 
for increases "^or management positions, all effective as of 
January 1, 1972, as follows: 



1) Professional Library Service 

2) Management Positions 



$187,378. 
44.049 . 

TOTAL $231,427. 



Dissolved at 5:40 p.m. 



Secretary Pro Tern 



A regular meeting of the Trustees as an Administrative Agency of tiie City ol 
Boston was held in the Trustees Room at 5:00 p.m. 

Present: Messrs Murray, Parker, Rabb and Mrs. White* 
The President, Mr. Rabb, in the chair. 

The President read a communication dated March l6, 1972, from the City Clerk, 
Joseph DuSeafstating that Mrs. Patricia H. White had been appointed a Trustee for 
tHerm^ding May 1^ 1976, had that day appeared and had been sworn. ^The board 
thereupon welcomed Mrs. White as a member. 

The minutes of the meeting of March 10, 1972, as presented were approved. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be chai^ged as follows for the month of ^-^-^;;/^^2, provided 
that eDq)enditures from City Appropriations ha^e the approval of the City Auditor. 



FEBRUARY 1972 



I 



I 



To City Appropriations 



Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



To Trust Funds 

Contractual Services 
Supplies and Materials 



TOTAL 



$a9U,569.l6 

20,U69.30 

10,636.72 

$2,18U.83 

112.00 

$577,97U.01 



$ 1,253.66 
266.1.0 

$ 1,520.06 



1 



I 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$1U9,158.83 
27,191.82 
23.i^96.gO 

$199,81i7.l5 



Following approval by the Director and in accordance with the authority 
delegated r^^ by the Trustees, payment of bills was authorized to be charged 
a^ follows for the month of February, 1972, provided that payment ol biUs from 
City Appropriation has the approval of the City Auditor: 



292 



293 



FEBRUARY 1972 



To City Appropriations 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



To Trust Funds 



TOTAL 



Contractual Services 
Supplies and Materials 



TOTAL 



$ii9U, ^69.16 

26,^U0.86 

6,761.83 

83.072.32 

$663,129.00 



$ 1,2^3.66 
266,)40 

$ 1,^20.06 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$lU9,1^8-83 
10,202.29 
23.U96.$0 

$182,8^7.62 



For the month of March, 1972, the following report on personnel was made by 
the Director: 



Personnel Activity 










Full-time employees: 


igeted 








Bu< 




Positions 


March 1 


Employed 


Terminated 


General Administrative 










Offices 










Professional 


9 


8 


- 


- 


Library Assistants 


17 


16 


1 


• 


Clerical 


9 


8 


- 


___ 




^ 


32 


1 





Part-time in F.T.E. 
















"3?r 


32 


^ 





General Librar;^ Services 


83 


2 




Professional 


93 


1 


Pre -Prof e ssional 


25 


22 


- 


- 


Library Assistants 


103 


90 


2 




Mechanical 


- 


h 




1 




221 


199 


IT 


2 


Part-tijne in F.T.E. 





2U/13.2 










221 


212.2 


h 


2 



April 1 



8 

17 

J8 

33 



33 



81; 
22 
92 



201 
2U/13>2 

21U.2 



r 



Budgeted 

Positions 



I 



CO 

o 



I 



I 



Research Library Services 

Professional 
Pre -Professional 
Library Assistants 

Part-time in F.T.E. 



51 





Business Operations 

Professional 
Library Assistants 
Clerical 
Mechanical 
Bindery 

Part-time in F.T.E. 



1 
10 
2U 

71 

18 

12ll 


i2ir 



Resources and Processing 
Services 

Professional 
Pre-Profe ssional 
Library Assistants 

Part-time in F.T.E. 



Totals 

Professional 
Pre-Professional 
Library Assistants 
Clerical 
Mechanical 

Bindery 

Part-time in F.T.E. 



26 

9 

U7 

"52 



"52 



180 

U3 
232 

33 
71 

18 





March 1 Employe d Teminated April 1 



U8 
6 

111 



111 



1 

9 
22 

57 

18 

107 


107 



2U 

9 

J2 

105 

106.6 



16U 

39 

2U2 

31 

60 

18 

TO 

28/15 >3 

^^:3 



1 
_0_ 

1 



2 

_0 

2 



11 
11 
_0 

u 



2 

15 



17 
if 



1 
1 



1 
1 
1 

T 

3 



6 
T 





1 

6 

X 

lo". 

IT 



U8 
8 

in 



in 



1 

8 

23 
56 
18 

1063^ 



2U 
9 

Jl 

010 

nT^ 



165 

39 
2U9 

31 

59 

18 

5Sl 
2^/l5>3 
576.3 



1 



I 



Appointments to Emeritus Status 

Christiana P. Jordon, Branch Librarian iuieritus , July 23, lv72. 

In accordance with the usu.3L practice in the matter of signing payrolls, on 
motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1969 Phnip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate 
Director, or Kevin T. FitzPatrick, Supervisor, Business 
Operations, be and hereby is authorized to sign the 
payrons of the Library in representation of the 'i'f ^s^^es 
for a period not to exceed four weeks from ApnJ. 2U, 19/2. 



294 



A««. 



>5 



The Director sutnitted for the consideraUon of the Board a proposal for 
.u ^^r^^n+r-prtfor suDolvlnE and deliverijig two bookmobiles. He indicated 
^at^^ bidder h^miLitrSolira copy of h?s bid «ith the City Auditor as 
that the ^^"^^^r^^ir? ^ he „as the sole bidder the Director was reccmnending 
?Sr^Ms^f^^L^"wa^ef and' the contract be awarded without re-adverUsing 
for bids. On motion duly made and seconded, it was 

VOTED: that wiUiout publicly re-advertising for bids, there be 
entered into with The Gerstenslager Oon^^any, lh2^ bast 
Bovman Street, Wooster,Ohio, a contract for supplying and 
delivering two bookmobiles, as specified in the specili- 
cations, at a total cost not to exceed fifty thousand seven 
hundred nineteen dollars ($50,719«Oo)« 

The Director reported that on Monday, April 3, 1^72, the City Council approved 
. Citv BudStf or Se year 1972, that in doing so it cut by three per ceiit to 
f^af tiff oerson^ sei^iS in each of the City departoent budgets, that as 

a^e;^ thflS^tSr^ers^ services account of the Library, Item 10 was re- 
duced by $1^6,000.,^ that an additional cut of $1^,000. was made m the Current 
C^a^gef and Kations. He iiidicated that the budget passed as the operating bud- 
get for the Librar;. for 1972 was as follows: 



1) Personal Services 

2) Contractual Services 

3) Supplies and Materials 

h) Current Charges and Obligations 

5 ) Equipment 



TOTAL 



$^,073,1;^U. 

666,900. 

709, BU^. 

3h8,820. 

71sOOO . 

$6,8>'0,019. 



The Director reported on a conference which he had had with Mr. WilOiam 
Pear, G^pSS Srovements Officer of the City of Boston, relative to the need 
^^T^^HHittonal Citv funds for the purchase of furniture and equipment for the 
Mdit^onfSS th^^a^.^? needed wL $750,000., that the Capital in^-vements 
Officer had indicated that he believed such funds were available although it 
M^ht neaTa delay in some branch library construction and he suggested that a 
^ftter^n^unlcSion be sent to the Director of Administrative Services setting 
^rth the^^tion relative to the need of additional fur.ds for completion of 
Sfpro^Lu ?^ SirL^tor also indicated that additional funds were needed for 
to SstSlatiorof a red brick sidewalk around the Addition, that in the ori- 
SnaTSSos^ of the Architect it had been suggested that fanite be in^led 
^^the main entrance to the Addition to the curb line, and that the Commis- 
S^e^of^llfw^ks had indicated that he could instaOl the red brick side- 
^ from the curb line to the property line of the Library but that he had no 
fmids in his budget for woiic on the remaining portion of to Library sidewalk. 
T^^recfor s^fed that he had indicated to '^^ ; /^^^ J^'^ll'^Z^^^^ 
additional financial support which he hoped would ccme ^^^"^^^^.^^^^^^^^ 
ties Department that the Library would make no request for capital funds lor 
the purchase of books for the new Dudley Street Branch Liorary. 

The Director further indicated that Vappi & Coir^Dany, Inc. had notified him 
that It woSd cost $107,000. for tho Vappi & Company, Inc. to install the granite 
^d t^ enSre red brick sidewaOic including the City's portion of to sidewalk) 



[ 



I 



I 



I 



on both Boylston Street andBceter Street, that it would cdst $86,000. if the 
granite was omitted, that oi Lue 4^86,000. the City's cost would be U8 per cent 
or $Ul,280. with the Library being responsible for 52 per cent of the cost or 
$uU,720. After Discussion the Board sut:gested that the Director pursue the 
matter with the Commissioner of Public Works and authorized him to make an 
agreement with the City for whatever seems appropriate to obtain the required 
sidewalk installation. 

The Director reported that on construction of the Addition that the con- 
tractor's work is on schedule, that acoustical tile i.s being installed through- 
out the building, that plastering work is being completed, that an informal 
renuest had been made to make the fourth floor available for Library occupancy 
once steel bookstacking is installed in order that books may begin to be moved 
into the area, and that the building will be turned over to the Liorary sometime 
in the month of June. 

The Director r eported on the status of furniture and equipment for both the 
public service and office areas and stated that work un the preparation of 
specifications for both projects was nearing con^letion and that he expected to 
be able to go out for bids in late Aj^ril or ea^rly May. 

The Director reported that he had received a comi .unication from John 
Benson of the John Stevens Shop, Newport, Rhode Island, that the cost of carving 
the three names of donors in their respective locations would be $2,0U0., and 
that this figure includes the staining of the cut letters to insure legibility 
and the expenses of the cutter who will travel to Boston to do the work. On 
motion duly made and seconded, it was 

VOTED: that the Director be, and hereby is, authorized to enter 

into an agreement with the John Stevens Shop, 29 Thames Street, 
Newport, Rhode Island, for carving the names of Josiah H. Benton, 
John Deferrari, Lee M. Friedman, in approved locations on granite 
in the addition, and staining of cut letters to in.<?ure legibility, 
said cost not to exceed two thousand forty dollars ($2,0U0.). 

The Director reported that in the matter of the contract with the Professional 
Staff Association that the language to go into the contract was being prepared 
by Mr. Michael Gilman of the Law Department and that he e3q>ected to see the text 
within the next week or ten days. 

The Director stated that the annual meeting date fell on the first Monday 
in May and that it was customary to postpone the annual meeting to the date of 
the next following regular meeting, which in 1972 would be May 5, 1972. On 
motion duly made and seconded, it was 

VOTED: that the annual meeting be postponed from Monday, 
May 2 to Friday, May 5, 1972. 

Dissolved at 5:50 p.m. 



I 







297 



Minutes of Annual Meeting 
Administrative Agency 



In Board of Trustees 
Wednesday, May 10, 1972 



The annual meeting of the Trustees of the Public Library as an 
Administrative Agency was held in the Trustees Room at 5:00 p.m. 

Present: Messrs Canham, Murray, Parker, Rabb and Mrs. White, Trustees. 
The President, Mr. Rabb, in the chair. 

The Administrative Agency then proceeded to elect viva voce its of- 
ficers for the ensuing year. 

First Vote for President 

Mr. Canham voted for Sidney R. Rabb, Monsignor Murray voted for 

Sidney R. Rabb, Mr. Parker voted for Sidney R. Rabb, Mr. Rabb 

voted present, and Mrs. White voted for Sidney R. Rabb; and Sidney 
R. Rabb was declared elected President. 

First Vote for Vice President 

Mr. Canham voted for Edward G. Murray, Monsignor Murray voted 
present, Mr. Parker voted for Edward G. Murray, Mr. Rabb voted 
for Edward G. Murray, and Mrs. White voted for Edward G. Murray; 
and Edward G. Murray was declared elected Vice President. 

First Vote for Secretary 

Mr. Canham voted for Liam M. Kelly, Monsignor Murray voted for 
Liam M. Kelly, Mr. Parker voted for Liam M. Kelly, Mr. Rabb voted 
for Liam M. Kelly, and Mrs. White voted for Liam M. Kelly; and 
Liam M. Kelly was declared elected Secretary. 

First Vote for Secretaries Pro Tem 

Mr. Canham voted for Philip J. McNiff and John J. Connolly, Mon- 
signor Murray voted for Philip J. McNiff and John J. Connolly, 
Mr. Parker voted for Philip J. McNiff and John J. Connolly, Mr. 
Rabb voted for Philip J. McNiff and John J. Connolly, and Mrs. 
White voted for Philip J. McNiff and John J. Connolly; and 
Philip J. McNiff and John J. Connolly were declared elected 
Secretaries Pro Tem. 

On motion duly made and seconded, it was thereupon 

VOTED: that any member of the Board of Trustees be and hereby 
is authorized to sign on behalf of the Board bills, 
special drafts, and payrolls of the Library. 



1 



I 



CO 

o 



and 

VOTED: that, until the next annual meeting, the President, or 

Vice President, or in the inability of either, any member 
of the Board, and by delegation the Director, or the 
Associate Director, be and he hereby is authorized to sign 
any and all contracts voted to be made by the Board in the 
name and behalf of the City of Boston and any and all com- 
munications in connection with the award of contracts so 
voted or recommended to be so voted and to authorize pay- 
ments under contracts so voted. 

The President stated that membership on Standing Committees for the 
ensuing year would be as follows: 



BUILDINGS 

Msgr. Murray, Chairman 
Mr. Canham 
Mr. Parker 
Mr. Rabb 
Mrs. White 



FINANCE 

Mr. Parker, Chairman 
Mr. Canham 
Msgr. Murray 
Mr. Rabb 
Mrs. White 



I 



I 



The President stated that the Trustees as the appointive body must 
make provision at the annual meeting for hearings of Civil Service person- 
nel when and as needed during the ensuing year. 

On motion duly made and seconded, it was 

VOTED: that we, the Trustees of the Boston Public Library, having 
appointive authority over the Civil Service personnel at the 
Library, do appoint one of our members, Sidney R. Rabb, 
Trustee, to hold and conduct hearings in accordance with 
Chapter 31 of the General Laws whenever the said hearings 
are deemed necessary; 



is 



and 

FURTHER 

VOTED: that in the event of the unavailability of Sidney R. Rabb, 

President, Right Reverend Edward G. Murray, Vice President, 

hereby authorized to conduct the above-mentioned hearings; 

this power to be valid only until the expiration of the 

appointment of any member of this Board. 

The President then appointed Liam M. Kelly as Secretary of Committees 
and Philip J. McNiff and John J. Connolly as Secretaries of Committees Pro 
Tem to serve until the next annual meeting. 

Dissolved at 5:05 p.m. 



I 



I 




Secretary 



2^)H 



299 



The Secretary qualified for office by taking the following oath: 

I, Liam M. Kelly, solemnly swear that I will well 
and faithfully perform all the duties incumbent upon me 
as Secretary of the Trustees of the Public Library of 
the City of Boston; so help me God. 



I 



UL- A ^'^< 



Sworn and subscribed to before me this-^ day of J^^A/D. 1972 at 
Boston, Suffolk County, s.s., Massachusetts. (/ 







Notary Public 



The Secretaries Pro Tem qualified for office by taking the following oaths: 

I, Philip J. McNiff, solemnly swear that I will well and 
faithfully perform all the duties incumbent upon me as 
Secretary Pro Tem of the Trustees of the Public Library of 
the City of Boston; so help me God. 




I, John J. Connolly, solemnly swear that I will well and 
faithfully perform all the duties incumbent upon me as 
Secretary Pro Tem of the Trustees of the Public Library 
of the City of Boston; so help me God. 



Sworn and subscribed to before me this^'^ day 
Boston, Suffolk County, s.s., Massachusetts. 




"':,vy 




Notary Public 



I 



I 



I 



CO 

o 



I 



I 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Wednesday, May 10, 1972 



A regular meeting of the Trustees as an Administrative Agency of the City of 
Boston was held in the Trustees Room at 5:05 p.m. 

Present: Messrs Canham, Murray, Parker, Rabb and Mrs. White. 

The President, Mr. Rabb, in the chair. 

The minutes of the meeting of April 7, 1972, as presented, were approved. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the month of March, 1972, provided 
that expenditures from City Appropriations have the approval of the City Auditor: 



MARCH 1972 



To City Appropriations 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 

To Trust Funds 

Contractual Services 
Books 

TOTAL 
To Special Appropriation 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$399,518.51 

34,560.40 

6,486.67 

128,428.09 

655.10 

$569,648.77 



$ 2.184.69 
7,370.91 

$ 9,555.60 



$ 86,728.88 
11,359.95 
21.867.32 

$119,956.15 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the month of March, 1972. provided that payment of bills from 
City Appropriation have the approval of the City Auditor: 



800 



MARCH 1972 



To City Appropriations 



Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



To Trust Funds 

Contractual Services 
Books 



TOTAL 



$399,518.51 

37,672.47 

9,099.30 

128,428.09 

11,870.08 

$586,588.45 



$ 2,184.69 
7>370.91 

$ 9,555.60 



To Special Appropriations 

Eastern Regitonal Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 86,728.88 
21,867.32 
11,902.54 

$120,498.74 



1972. 



The Director made the following report on personnel for the month of April, 



Personnel Activity : 
Full -Time Employees : 



Budgeted 
Positions 



General Administrative 
Offices "" 

Professional 
Library Assistants 
Clerical 

Part-time in F.T.E. 



April 1 Employed Terminated May 1 



9 

17 
9 


"3l 



8 
17 

8 


IS 



1 



1 



8 

17 

8 

"31 




General Library Services 



Professional 
Pre-Professional 
Library Assistants 
Mechanical 

Part-time in F.T.E. 



93 

25 

103 


221 



84 
22 

92 

3 
7i5T 
24/13.2 

214.2 




2 



3 
2 

1/.5 
5.5 



81 

24 

90 

3 

"IM 

23/12.7 

210.7 



I 



I 



I 



I 



Budgeted 

Positions April 1 Employed Terminated May 1 



■ 


Research Library Services 










1 


Professional 


51 


48 


• 


1 


47 


■P 


Pre-Professional 


9 


8 


- 


• 


8 




Library Assistants 


55 
115 


55 
111 


2 

2 


4 

5 


CO loo 
to o 




Part-time in F.T.E. 








4/2.0 





4/2.0 






115 


TTT 


4 


"T 


no 




Business Operations 












CO 


Professional 


1 


1 


- 


a* 


1 


r-H 


Library Assistants 


10 


8 


1 


- 


9 


^ 


Clerical 


24 


23 


- 


- 


23 


o 


Mechanical 


71 


56 


3 


• 


59 


CJ> 


Bindery 


18 


18 


- 


• 


18 


o 




124 


jm 


T" 


"5" 


TTTJ 




Part-time in F.T.E. 





V.5 





1/.5 









124 


106.5 


"T 


1/.5 


TTO" 




Resources and Processing 














Services 














Professional 


26 


24 


- 


- 


24 




Pre-Professional 


9 


9 


- 


- 


9 


^ 


Library Assistants 


47 


77 


1 


28 


50 


■ 




82 


TTO 


nr 


TT 


85 


1 


Part-time in F.T.E. 





3/1.6 





1/.6 


2/1.0 






82 


111.6 


~T- 


28.6 


84 




Totals 














Professional 


180 


165 


. 


4 


161 




Pre-Professional 


43 


39 


2 


- 


41 




Library Assistants 


232 


249 


5 


35 


219 




Clerical 


33 


31 


- 


• 


31 




Mechanical 


71 


59 


3 


- 


62 




Bindery 


18 


18 


- 


- 


18 






577 


ISFT 


TTT 


W 


532 




Part-time in F.T.E. 





28/15.3 


4/2.0 


3/1.6 


29/15.7 






577 


576.3 


12 


40.6 


547.7 



Action taken by the Committee on Finance was approved as follows: 



30 



302 



308 



On 17 December 1971 

For the Eastern Regional Library System : 

VOTED: that the Budget for the calendar year 1972 for operation 

of the Eastern Regional Library System be adopted as follows: 



I 



1 



Personnel 

Books and Library Material 

Audio-Visual Material 

Equipment 

Contractual Services 

Other Operating Expenses 

TOTAL 



SCHEDULE A SCH EDULE B 

— n C 2 

SERVICES SERVICES 

$237,238.50 $147,655.50 
100,000.00 476,137.65 



The Director reported that a program had been scheduled for May 26, 1972, 
for honoring individuals who had completed 25 years of service in the Library, 
that this year four members of the staff would be honored for 25 years of service 
and one individual for 50 years of service. He stated that the ceremony would 
take place at 4:00 p.m. immediately following the meeting of the Committee on 
Finance and the Committee on Buildings scheduled for Friday, May 26, 1972. 

Dissolved at 5:40 p.m. 



60,000.00 
15,561.50 
13,000.00 
52,230.00 



70,000.00 
15,561.50 
13,000.00 
52,230.00 



TOTAL 

$384,894.00 

576,137.65 

130,000.00 

31,123.00 

26,000.00 

104,460.00 



CO 




Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, June 9, 1972 



$478,030.00 $774,584.65 $1,252,614.65 



In accordance with the usual practice in the matter of signing payrolls, on 
motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1969 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate 
Director, or Kevin T. FitzPatrick, Supervisor, Business 
Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from May 22, 1972. 

The minutes of the Committee on Buildings held on April 21, 1972, as pre- 
sented were approved. 

The Director reported that four bids had been received and opened for ser- 
vicing and making repairs to existing electric equipment and wiring at various 
brahch library buildings and at the Central Library building, that the bids had 
ranged from $9,330.00 to $13,416.00, that he had expected to recommend award of 
contract to the low bidder but that questions had been raised that the lowest 
bidder was a small operator with only one employee and that a further investi- 
gation needed to be made as to whether he could perform the required work and 
to check his references. He therefore recommended postponing action on award 
of contract until the next meeting of the Board, 

The Director stated that negotiations had been completed with the Professional 
Staff Association for a contract for the period January 1, 1972 through December 
31 1972, that new salary scales had been negotiated providing for a 6.6/0 in- 
crease in salaries, and that /authorization was now needed for the President or 
Vice President to sign the contract on behalf of the Board. On motion duly made 
and seconded, it was 

VOTED: that the President or the Vice President be, and he is 
hereby authorized to sign on behalf of the Board of 
Trustees of the Public Library of the City of Boston 
an Agreement between the Library Department of the City 
of Boston and the Boston Public Library Professional 
Staff Association for the period January 5. 1972 through 
December 31, 1972. 



I 



1 



A regular meeting of the Trustees as an Administrative Agency was held in 
the Trustees Room at 4:50 p.m. 

Present: Messrs Murray, Parker, Rabb and Mrs. White. 
The President, Mr. Rabb, in the chair. 

The minutes of the annual and regular meetings of May 10, 1972, as pre- 
sented, \vere approved. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the month of April, 1972, provided 
that expenditures from City Appropriation have the approval of the City Auditor: 



APRIL 1972 



To City Appropriations 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



TOTAL 



To Trust Funds 

Contractual Services 
Books 



TOTAL 



$388,079.87 

35,064.40 

9,784.98 

59,394.50 

459.80 

1,647.00 

$494,430.55 



$ 473.25 
5.698.00 

$ 6,171.25 



I 



I 



B04 



305 



) 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 87,303.81 

6,784.82 

34.856.39 

$128,945.02 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the month of April, 1972, provided that payment of bills from 
City Appropriation has the approval of the City Auditor: 



APRIL 1972 



To City Appropriations 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



To Trust Funds 

Contractual Services 
Books 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$388,079.87 
31,932.85 

9,280.31 
59,394.50 

5.359.19 

$494,046.72 



$ 473,25 
5.698.00 

$ 6,171.25 



$ 87,303.81 

5,359.19 

34,856.39 

$127,519.39 



For the month of May, 1972, the following report on personnel was made by 
the Director 

Personnel Activity : 

Full-time employees : 



I 



1 



CO 



I 



I 



I 



I 



Budgeted 
Positions 



General Administrative 
Offices 

Professional 
Library Assistants 
Clerical 

Part-time in F.T.E. 



9 

17 
9 
"IF 

35 



General Library Services 



Professional 
Pre-Professional 
Library Assistants 
Mechanical 

Part-time in F.T.E. 



93 
25 

103 


22T 



f^esearch Library Services 



51 
9 

55 
IT? 

Part-time in F.T.E. 

JVS 



Professional 
Pre-Professional 
Library Assistants 



Business Operations 

Professional 
Library Assistants 
Clerical 
Mechanical 
Bindery 



1 

10 
24 
71 
18 
T2T 
Part-time in F.T.E. 

Resour ces and Processing 
Services 

Professional 26 
Pre-Professional 9 
Library Assistants 47 

"^ 

Part-time in F.T.E. 

"5? 



May 1 Employed . Terminated June 1 



8 
17 

8 
13 


33 



81 

24 

90 

3 

23/12.7 
210.7 



47 
8 

53 

TOS" 
4/2.0 



1 
9 

23 

59 

18 

TfO 





24 
9 

50 

2/1.0 







4 

2 

"T" 

6 



2 

3 



2/1.0 

"~5T0 



1/.5 



1 

«■ 
7 

1/.6 



_0 

1 



1 
2 
2 

1 

"T" 

2/1.1 

7!T 




3 



2 
2 





8 

17 

7 

1? 
_0 
32 



84 

22 

90 

2 

TW 

21/11.6 

209.6 



49 

8 

53 

6/3.0 
TIT" 



1 
9 

23 

59 
18 
TlO 
1/.5 

TTO" 



25 
7 

55 
"57 
3/1.6 
"50 



306 



.'iO? *' 



Budgeted . ^ , , 

Positions May 1 Employed Tentiinated June 1 



I 



1 



Award of contract for rental of one Coronastat 44 Electrostatic 
Office Copy Machine : 



VOTED: 



Totals 



Professional 

Pre-Professional 

Library Assistants 

Clerical 

Mechanical 

Bindery 

Part-time in F.T.E. 



180 
43 

232 
33 
71 
18 

^77 


577 



161 

41 
219 

31 

62 

18 

29/15.7 
547.7 



7 

12 
1 


20 



1 
4 
6 
1 
2 

vr 


14 



167 

37 

225 

30 

61 

18 

338 

31/16.7 

"^554 . 7 



Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On 26 May 1972 

Award of contract for servicing and repa iring of existing electric 
equipment : 

VOTED- that there be entered into with David J. Carriere Company, 
d b a., 35 Church Street, Westwood, Massachusetts, the 
lowest responsible and eligible bidder in the public 
bidding, a contract for servicing and repairing of 
existing electric equipment and wiring at various branch 
library buildings and at the Central Library building, 
as specified in the specifications, at a total cost not 
to exceed nine thousand three hundred thirt;? dollars 
($9,330.00). 

Award of contract for the leasing cf two panel trucks: 

that there be entered into with Warren Coveney's Ford 
Sales, Inc., 777 Washington Street, Newton, Massachusetts, 
the sole bidder in the public bidding, a contract for 
the leasing of two panel trucks during the period July 1, 
1972 through June 30. 1973, at the following rates: 



that the Board of Trustee^ in charge of the Library Depart- 
ment, acting in the name of and for the City of Boston, do 
hereby accept an instrument of lease by and between SCM 
CORPORATION and the CITY OF BOSTON for rental during the 
period July 1, 1972 through June 30, 1973, of one Coronastat 
55 Electrostatic Office Copy Machine subject to the rental, 
terms, agreements, conditions, and covenants set forth in 
said instrument of lease and that public advertising with 
respect to the aforementioned 4ease be dispensed with; 

that Philip J. McNiff, Director, and Librarian, of the 
Public Library of the City of Boston, be and hereby is 
authorized and directed in the name and behalf of the 
Board of Trustees in charge of the Library Department of 
the City of Boston to execute said instrument of lease in 
quadruplicate. 

Award of contract for rental of premises at 6 Wei r Street, 
Taunton, Massachusetts: 



and 
VOTED: 



VOTED: 



I 



I 



and 
VOTED: 



VOTED: 



Monthly rental cost per truck 
Mileage charge per mile 



$261.00 
.08 



Award of contract for the reproduction of cer tain items into catalog 
card and book card form : 

VOTED- that there be entered into with General Microfilm Company, 
100 Inman Street, Cambridge, Massachusetts, the sole bidder 
in the public bidding, a service contract for the repro- 
duction of certain items into catalog card and book card 
form during the period July 1, 1972 through June 30, 1973, 
the total fee thus charged to be subject to the terms, 
agreements, and conditions set forth in said contract. 



I 



I 



that the Board of Trustees in charge of the Library Depart- 
ment of the City of Boston, acting in the name of and for 
the City of Boston, do hereby accept an instrument of lease 
by and between ERNEST M. HELIDES, JR., TRUSTEE, AS HE IS 
TRUSTEE OF THE HELIDES REALTY TRUST and the CITY OF BOSTON 
of the premises, street floor and basement storage space, 
situated at 6 Weir Street, Taunton, Massachsetti,. subject 
to the rental, terms, agreements, conditions, arid covenants 
set forth in said instrument of lease; 

that Philip J. McNiff, Director, and Librarian, of the 
Public Library of the City of Boston, be and hereby is 
authorized and directed in the name and behalf of the Board 
of Trustees in charge of the Library Department of the City 
of Boston to execute said instrument of lease in quadruplicate 

Acceptance of first payment in a federal grant for the purchase 
of two bookmobiles : 

VOTED: that there be, and hereby is, accepted the sum: of 
twelve thousand twenty-six dollars and sixty cents 
($12,026.60) received from the Division of Library 
Extension under an agreement with the Massachusetts 
Board of Library Commissioners, Commonwealth of 
Massachusetts, being the first payment in a federal 
grant for the purchase of two bookmobiles for use in 
the Eastern Regional Library Service under Title I 
LSCA in the total amount of fifty thousand seven hundred 
nineteen dollars ($50,719.) and that said first payment 
hereby received be paid to The Gerstenslager Company, 
1425 East Bowman Street, Wooster, Ohio, upon certifi- 
cation by the Director that such payment is to be made. 



t> 



OS 



309 



In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 



VOTED: 



and 



VOTED: 



and 



that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from June 19, 1972. 

that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, of Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from July 17, 1972. 



VOTED: 



and 



that subject to the approva 
with the provisions of Sect 
Revised Ordinances of 1961 
or upon his delegation John 
or Liam M. Kelly, Assistant 
of the Trustees, or Kevin T 
Business Operations, be and 
payrolls of the Library in 
for a period not to exceed 



1 of the Mayor in accordance 
ion 22 of Chapter 3 of the 
Philip J. McNiff, Director, 
J. Connolly, Associate Director, 
to the Director, and Secretary 
FitzPatrick, Supervisor, 
hereby is authorized to sign the 
representation of the Trustees 
four weeks from August 14, 1972. 



VOTED: 



that subject t6 the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from September 11, 1972. 

The minutes of the meeting of the Committee on Buildings on May 26, 1972, 
as presented, were approved. 

The Director suggested that a contract be entered into without public ad- 
vertising with Starr Book Company, Inc., West Publishing Compary, and Bell & 
Howell, Micro Photo Division. On motion duly made and seconded, it was 



I 



1 



CO 



VOTED: that without public advertising contracts be entered 
into for purchase of books and other library materials 
for the period June 1, 1972 through March 31, 1973 
with the following contractors, subject to the terms, 
agreements, and conditions set forth in said contracts: 

Starr Book Company, Inc. 

West Publishing Company 

Both of Boston, Massachusetts 

Bell & Howell, Micro Photo Division 
White Plains, New York. 

The Director reported that as a result of public advertising two companies 
itted bids for supplying and delivering microfilm copy paper and print ac- 



$12,000.00 



$12,080.00 



I 



II 



I 



I 



subm 

tivator fluid as follows: 

1) Microfilm Products Div. of Spaulding Co., Inc. 
100 Providence Highway 
Westwood, MA 

2) Graphic Microfilm of New England, Inc. 
1560 Trapelo Road 
Waltham, MA 

On motion duly made and seconded, it was 

VOTED- that there be entered into with Microfilm Products Div. of 
Spaulding Co., Inc., 100 Providence Highway, Westwood. 
Massachusetts, the lowest responsible and eligible bidder 
in the public bidding, a contract for supplying and delivering 
microfilm copy paper and print activator fluid, as specified 
in the specifications, at a total cost not to exceed twelve 
thousand dollars ($12,000.00). 

The Director reported that as a result of public advertising only one bid 
had been submitted for Item No. 1 for supplying and delivering certain filnp 
supplies for book charging machines. On motion duly made and seconded, it was 

VOTED: that there be entered into with General Microfilm Company, 
100 Inman Street, Cambridge, Massachusetts, the sole 
bidder in the public bidding, a contract for supplying and 
delivering certain film supplies for book charging machines, 
as specified under ITEM NO. 1 in the specifications, at a 
total cost not to exceed three thousand one hundred thirty- 
five dollars ($3,135.00). 

The Director reported that as a result of public advertising two bids had 
been received for Item No. 2 for certain film supplies for book charging machines 
but since the bid of the General Microfilm Company did not include processing 
it was not a responsive or eligible bid and was withdrawn. On motion duly made 
and seconded, it was 



810 



31t 



VOTED: that there be entered into with Eastman Kodak Company, 

708 Beacon Street. Boston. Massachusetts, the sole eligible 
bidder in the public bidding, a contract for supplying and 
delivering certain film supplies for book charging machines, 
as specified under ITEM NO. 2 in the specifications, at a 
total cost not to exceed two thousand six hundred fifty 
dollars ($2,650.00). 

The Director reported that no further developments had taken Pl ace with 
reaard to the Library's request for additional City Funds for the Addition. 
However he had talked recently with Mr. Edward Sullivan, Director of Adminis- 
tmive' Services, and expressed confidence that this funding would be forthcoming. 

Monsignor Murray proposed that the Director plan to attend the annual 
meeting of I FLA (International Federation of Library Associations) in Buda- 
pest ?his coming summer and recomiended that his expenses be paid from Library 
trust funds. On motion duly made and seconded, it was 

VOTED: that the expenses of Philip 0. McNiff. Director, and Librarian, 
in connection with his attendance at the annual meeting of IFLA 
(International Federation of Library Associations) in Budapest 
in August - September 1972 be paid from unrestricted trust funds. 

The Director presented the proposed revision of salary scales for people 
outside of the Bargaining Units. He suggested that longevity might be elim na- 
?ed from the P-7g?ade, i.e. top of new scale would be absolute top and divi- 
sion heads with longev ty be removed from this category. He recommended that 
Ihese steps be seriously looked at next time around. On motion duly made and 
seconded, it was 

VOTED: 



I 



1 



CO 



I 



I 




Service, effective January 5, 1972, as set forth below: 



Pay 
Grade I 



II 



III 



IV 



YI 



VII Increment 



M-11; $12,500 $13,000 $13,500 $14,000 $14,500 $15,000 $15,500 $500 

C-11 

P-5; $13,650 $14,150 $14,700 $15,250 $15,800 $16,350 $16,900 $550 



M-12 



P-6; $15,800 $16,400 $17,000 $17,600 $18,200 $18,800 $19,400 $600 



M-13; 
LA- 13 



p.7 $19,000 $19,700 $20,400 $21,100 $21,800 $22,500 $23,200 $700 

The matter of the salaries for the Director and Associate Director was discussed 
and referred to the President for further consideration. 



I 



I 



The Director brought to the attention of the Board that provision needed 
to be made for covering for routine signatures during the summer recess when 
the Director may be absent from the Library. On motion duly made and seconded, 
it was 

VOTED: that effective June 12, 1972 through September 8, 1972 
in any absence of the Director, and Librarian, Philip J. 
McNiff. the name of John J. Connolly. Associate Director, 
be substituted for that of the Director, and Librarian, 
in all votes taken by the Board of Trustees whenever the 
Director, and Librarian has been authorized to accept 
gifts, payments made in recognition for special services 
rendered, and payments received for publications and prints 
executed under Library sponsorship which in amount are not 
more than two thousand five hundred dollars ($2,500.); to 
make authorized expenditures from principal and/or income of 
certain trust funds; to enter into contracts on behalf of 
the Board when such contracts have been authorized by the 
Board; and to authorize payments under contracts entered into. 

The Director brought to the attention of the Board that provisions should 
be made for the addition of the name of the Assistant to the Director, and Clerk 
of the Corporation to votes delegating authority to him for routine operating 
procedures. On motion duly made and seconded, it was 

VOTED: that Philip J. McNiff. Director, or upon his delegation. 
John J. Connolly. Associate Director, or Liam M. Kelly. 
Assistant to the Director. Secretary of the Trustees, 
or Louis A. Sasso, Assistant to the Director, be and 
hereby is authorized to act on behalf of the Trustees 
in the administration of the personnel procedures estab- 
lished by them for the appointment of all officers and 
employees of the Library up to but not including the 
level immediately below that of the Director, and to fix 
the remuneration for all such officers and employees 
subject to the salary and wage scales as currently estab- 
lished by vote of the Trustees, said appointments and 
changes in remuneration to be reported to the Trustees at 
their next meeting for confirmation. 

VOTED: that Philip J. McNiff. or upon his delegation. John J. 

Connolly. Associate Director, or Liam M. Kelly. Assistant 
to the Director, and Secretary 6f the Trustees, or Kevin 
T. FitzPatrick. Supervisor. Business Operations, be and 
hereby is authorized to sign on behalf of the Board in 
approval of the payment of all vouchers or bills covering 
expenditures incurred in terms of one quarter of the 
1971 budget allowances, but in no case exceeding those in 
the budget estimates for the fiscal year 1972. as approved 
by the Board of Trustees on November 1, 1971; said payments 
to be reported to the Board at its next regular meeting for 
confirmation. 



and 



810 



311 



VOTED: 



that there be entered into with Eastman Kodak Company, 
708 Beacon Street, Boston. Massachusetts, the sole eligible 
bidder in the public bidding, a contract for supplying and 
delivering certain film supplies for book charging machines, 
as specified under ITEM NO. 2 in the specifications, at a 



I 



1 



spec 
total cost ndt to exceed 
dollars ($2,650.00). 



two thousand six hundred fifty 



The Director reported that no further developments had taken Pla^^^^^^ 
reaard to the Library's request for additional City Funds for the Addition, 
regard to tneLiDrarybH Sullivan, Director of Admims- 

tmi:e'services!';nd'expr:sse2 cin'fiSence that this funding would be forthcoming 

Monsignor Murray proposed that the Director plan to attend the annual 
meetina of IFLA (International Federation of Library Associations) in Buda- 
pest ?h1s coming summer and reco«ended that his expenses be paid from Library 
trust funds. On motion duly made and seconded, it was 

VOTED: that the expenses of Philip 0. McNiff. Director, and Librarian, 
in connection with his attendance at the annual meeting of IFLA 
(International Federation of Library Associations) in Budapest 
in August - September 1972 be paid from unrestricted trust funds. 

The Director presented the proposed revision of salary scales for people 
outside of the B^raining Units.' He suggested that longevity might be ^lim a- 
ted from the P-7 grade, i.e. top of new scale would be absolute top and divi 
sion heads with longevty be removed from this category. He recommended that 
these s?eps be seriously looked at next time around. On motion duly made and 
seconded, it was 



CO 



The Director brought to the attention of the Board that provision needed 
to be made for covering for routine signatures during the summer recess when 
the Director may be absent from the Library. On motion duly made and seconded, 
it was 

VOTED: that effective June 12, 1972 through September 8, 1972 
in any absence of the Director, and Librarian, Philip J. 
McNiff, the name of John J. Connolly, Associate Director, 
be substituted for that of the Director, and Librarian, 
in all votes taken by the Board of Trustees whenever the 
Director, and Librarian has been authorized to accept 
gifts, payments made in recognition for special services 
rendered, and payments received for publications and prints 
executed under Library sponsorship which in amount are not 
more than two thousand five hundred dollars ($2,500.); to 
make authorized expenditures from principal and/or income of 
certain trust funds; to enter into contracts on behalf of 
the Board when such contracts have been authorized by the 
Board; and to authorize payments under contracts entered into. 

The Director brought to the attention of the Board that provisions should 
be made for the addition of the name of the Assistant to the Director, and Clerk 
of the Corporation to votes delegating authority to him for routine operating 
procedures. On motion duly made and seconded, it was 



I 



I 



VOTED: 



VOTED: 



that there be, and hereby is, adopted by the Trustees of the 
Public Library of the City of Boston changes in the salary 
scale for Management Positions in the Professional Library 
Service, effective January 5, 1972, as set forth below: 



Pay 
Grade I 



II 



III 



IV 



VI 



VII Increment 



M-11; $12,500 $13,000 $13,500 $14,000 $14,500 $15,000 $15,500 $500 

c-n' 

p.5; $13,650 $14,150 $14,700 $15,250 $15,800 $16,350 $16,900 $550 

M-12 

p.6; $15,800 $16,400 $17,000 $17,600 $18,200 $18,800 $19,400 $600 

M-13; 
LA- 13 

P-7 $19,000 $19,700 $20,400 $21,100 $21,800 $22,500 $23,200 $700 

The matter of the salaries for the Director and Associate Director was discussed 
and referred to the President for further consideration. 



and 



that Philip J. McNiff. Director, or upon his delegation. 
John J. Connolly. Associate Director, or Liam M. Kelly. 
Assistant to the Director. Secretary of the Trustees, 
or Louis A. Sasso. Assistant to the Director, be and 
hereby is authorized to act on behalf of the Trustees 
in the administration of the personnel procedures estab- 
lished by them for the appointment of all officers and 
employees of the Library up to but not including the 
level immediately below that of the Director, and to fix 
the remuneration for all such officers and employees 
subject to the salary and wage scales as currently estab- 
lished by vote of the Trustees, said appointments and 
changes in remuneration to be reported to the Trustees at 
their next meeting for confirmation. 



VOTED: 



I 



I 



that Philip J. McNiff, or upon his delegation, 
Connolly, Associate Director, or Liam M. Kelly 
to the Director, and Secretary 6f the Trustees 
T. FitzPatrick, Supervisor. Business Operation 
hereby is authorized to sign on behalf of the 
approval of the payment of all vouchers or bi 
expenditures incurred in terms of one quarter 
1971 budget allowances, but in no case exceedi 
the budget estimates for the fiscal year 1972. 
by the Board of Trustees on November 1. 1971; 
to be reported to the Board at its next regula 
confirmation. 



John J. 
, Assistant 
, or Kevin 
s, be and 
Board in 
lis covering 
of the 
ng those in 

as approved 
said payments 
r meeting for 



312 



313 



VOTED: that, for the signing of checks drawn upon the petty cash 
checking accounts of the Library, Catherine A. Fa^j;e n . 
Principal Accountant. John J. Connolly, Associate Director, 
or Liam M. Kelly. Secretary of the Trustees, Clerk of the 
Corporation, or Kevin T. FitzPatrick, Supervisor. Business 
Operations, in the order of their respective availability, 
be authorized to sign checks; and Philip J. McNiff. Director. 
John J. Connolly, Associate Director, or Liam M. Kelly, 
Secretary of the Trustees, Clerk of the Corporation, or^ 
Kevin T. FitzPatrick, Supervisor, Business Operations, in the 
order of their respective availability be authorized to 
countersign checks, provided that in no instance does the 
same individual both sign and countersign a check. 

The Director reported that a new contract had been negotiated with the 
Book Binders. On motion duly made and seconded, it was 

VOTED- that the President is hereby authorized to sign on 
behalf of the Board a new contract with the Book 
Binders, effective March 29, 1972, at an increase 
in weekly wages from $179.25 to $193.51. 

The Director reported that the choice of candidates for ^"^ Position of 
Regional Administrator for the Eastern Region had been narrowed down to four. 
th?ee men and one woman. The Director was authorized to make the appointment 
at the earliest possible time. 

The Director stated that on behalf of the Board he would write to Mrs. 
Genevieve Galick. Director. Massachusetts Bureau of Library Extension, on her 
retirement. 



Dissolved at 5:30 p.m. 



^ Secretary / 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, October 20, 1972 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 5:10 p.m. 

Present: Messrs Canham. Murray, Parker, Rabb, and Mrs. White. 

The President, Mr. Rabb, in the chair. 

The minutes of the meeting of June 9. 1972, as presented, were approved. 

Following approval by the Director and in accordance with the authority 
dpleaated tihim by the Trustees, expenditures for services and supplies were 
aSized to be charged as follows for the months of May, June, July, August 
and September 1972, provided that expenditures from City Appropriations have 



I 



I 



I 



CO 



I 



I 



I 



the approval of the City Auditor: 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



MAY 



TOTAL 



To Trust Funds 



Personal Services 

Contractual Services 

Books 

Supplies and Materials 

TOTAL 



$479,577.49 
23,127.82 
24,632.37 
84,756.12 

1,574.42 

$613,668.22 



$ 36.30 

1,018.48 

21,271.78 



$ 22,326.56 



To Special Appropriations 

Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 

TOTAL 



$149,159.54 

5,982.95 

47,839.66 

$202,982.15 



AUGUST 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



JUNE 



$386,132.79 

30,301.71 

12.815.21 

39,082.47 

269.00 

4,848.68 



$ 4,116.12 

12,361.98 

31.74 



$167,137.88 
10,408.90 
39,194.99 



JULY 



$380,554.00 

19,988.96 

7,320.91 

48,759.39 

272.00 

2,745.00 



$473,449.86 $459,640.26 



$ 2,325.40 
1,774.50 



$ 16,509.84 $ 4,099.90 



$ 80,580.12 

7,142.97 

39,691.48 



$216,741.77 $127,414.57 



$486,003.81 

19,333.34 

4,078.42 

108,018.86 

236.00 

323.33 



SEPTEMBER 



$388,557.88 

20,175.64 

20,071.21 

21,385.70 

196.86 



TOTAL 



$617,993.76 $450,387.29 



To Trust Funds 



Contractual Services 

Books 

Equipment 



TOTAL 



$ 1,230.13 

14,290.14 

79.75 

$ 15,600.02 



$ 647.56 
4,061.90 



$ 4,709.46 



:vi4 



AUGUST 



SEPTEMBER 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 54.819.60 

8,043.15 

50.003.02 

$112,865.77 



$ 31,993.39 

3,366.06 

50.550 .48 

$ 85,909.93 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the months of May, June, July, August and September 1972, pro- 
vided that payment of bills from City Appropriation have the approval of the 
City Auditor: 



MAY 



JUNE 



JULY 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



$479,577.49 

29,348.41 

6,670.99 

04,756.12 

6,256.55 

1.647.00 



$386,132.79 
26,540.33 
10,696.22 
39,082.47 
19,464.61 
876.28 



$380,554.00 
25.247.55 
19.373.81 
48.759.39 
19.355.10 
14.25 



TOTAL 



$608,256.56 $482,792.70 $493,304.10 



To Trust Funds 



Personal Services 
Contractual Services 
Supplies and Materials 
Books 

TOTAL 



$ 36.30 
KOIR.AB 

21.271.78 



$ 4.116.12 $ 2,325.40 
31.74 
12,361.98 1,774.50 



$ 22,326.56 $ 16,509.84 $ 4,009.90 



To Special Appropriations 

Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 

TOTAL 

To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 

TOTAL 



$149,159.54 
24,968.73 
47,839.66 



$167,137.88 
36,603.67 
39,194.99 



$ 80,580.12 

7,970.96 

39.691.48 



$221,967.93 $242,936.54 $128,242.56 



AUGUST 

$486,003.81 

26,829.85 

4,738.58 

108,018.86 

4,009.81 

1.080.50 

$630,681.41 



SEPTEMBER 

$388,557.88 

16,440.43 

13.617.11 

21.385.70 

2.073.58 

1.765.80 

$443,840.50 



I 



I 






I 



I 



t 



I 



31- 



To Trust Funds 

Contractual Services 

Books 

Equipment 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 



AUGUST 



$ 1.230.13 

14,290.14 

79.75 



SEPTEMBER 



$ 647.56 
4.061.90 



$ 15.600.02 $ 4.709.46 



$ 54.819.60 

7,676.13 

50.003.02 



$31,993.39 

6,647.10 

50,550.48 



$112,498.75 $89,190.97 



The Director made the following report on personnel for the months of June 
through September 1972. 



Personnel Activity; 
Full-time Employees: 



Budgeted 

Positions June 1 Employed Terminated October 1 



General Administrative 
Offices 

Professional 
Library Assistants 
Clerical 

Part-time in F.T.E. 



9 
17 
__9 
35 

35" 



8 
17 
_7. 
32 



1 

T 



8 
17 
J_ 

33 

3T 



General Library Services 

Professional 93 

Pre-Professional 25 

Library Assistants 103 

Mechanical - 

Part-time in F.T.E. - 

Research Library Services 

Professional 51 
Pre-Professional 9 
Library Assistants _55 

115 
Part-time in F.T.E. - 

TTB" 



84 

22 

90 

2 

1^ 

21/11.6 

209.6 



4 
1 



49 

8 
53 
ITO 
6/3.0 
TTT' 



1 

3 



- 


84 


3 


19 


- 


94 


3 


3 
200 


4/2.4 
5.4 


17/9.2 


3 


46 


- 


9 


- 


56 


3 


111 


4/2.0 
5 


2/1.0 
112 



816 



Budgeted 

Positions June 1 Employed Terminated October 1 






Business Operations 












Professional 


1 


1 


. 


- 


1 


Library Assistants 


10 


9 


- 


- 


9 


Clerical 


24 


23 


- 


1 


22 


Mechanical 


71 


59 


2 


- 


61 


Bindery 


18 


18 


- 


- 


18 




T^ 


110 


7 


T 


m 


Part-time in F.T.E. 


- 


- 


- 


- 


- 




124 


110 


I 


T 


Ill 


Resources and Processi 


ing 










Services 












Professional 


26 


25 


1 


- 


26 


Pre-Professional 


9 


7 


- 


1 


6 


Library Assistants 


47 


55 


- 


6 


49 




87 


51 


T 


7 


8T 


Part-time in F.T.E. 


— 


3/1.6 


- 


2/1 


,l/.6 




82 


88.6 


T 


8 


81.6 


Totals 












Professional 


180 


167 


8 


10 


165 


Pre-Professional 


43 


37 


6 


9 


34 


Library Assistants 


232 


225 


18 


19 


224 


Clerical 


33 


30 


1 





31 


Mechanical 


71 


61 


5 


2 


64 


Bindery 


18 


18 


- 


- 


18 




B77 


BIS" 


m 


W 


536 


Part-time in F.T.E. 


- 


31/16.7 


- 


11/5.9 


20/10.8 




577 


554.7 


38 


45.9 


546.8 


Appointments to Emeri 


tus Status 









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Pauline Walker, Branch Librarian Emeritus, December 26, 1972. 

Action taken by the Committee on Finance since the last meeting of the Board 
was approved as follows: 

On 18 July 1972 

Award of contract for maintaining coin operated reproducing 
machines r 

VOTED: that there be entered into without public advertising 
with Instant Copies, Inc., 204 Worcester Street, 
Wellesley Hills, Massachusetts, a contract for main- 
taining at the sole risk and expense of Instant Copies, 
Inc., at locations designated by the Library, coin 
operated reproducing machines for use by the public at 
a cost of ten cents ($0.10) per operation per page. 

On 26 July 1972 

Award of contract for supplying and delivering book binding 
cloth : 

VOTED: that there be entered into with Arkwright-Interlaken, Inc., 

Main Street, FiskeviUe, Rhode Island, the lowest responsible 
and eligible bidder in the public bidding, a contract for 



as 



I 



I 



supplying and delivering book binding cloth, as specified in 
the specifications, at a total cost not to exceed seven thousand 
nine hundred forty-seven dollars and fifty cents ($7,947.50). 

On 10 August 1972 

Award of contract for establishing and setting up a complete 
preventive maintenance progratn : 

*VOTED: that there be entered into with Balco, Inc., 327 Mystic Avenue, 
Medford, Massachusetts, without public advertising a ser- 
vice contract for the period September 1, 1972 through 
March 31, 1973 for establishing and setting up a com- 
plete preventive maintenance program for mechanical 
equipment in the Addition to the Central Library building 
for supplying qualified HVAC mechanics as required to 
maintain equipment, and the provision of a records 
keeping system, engineering back-up assistance, super- 
vision, miscellaneous lubricating and cleaning materials 
and necessary hand tools, as specified in the contract 
said total to be in an amount not exceeding fifty thou- 
sand dollars ($50,000.). 

Award of contract for furnishing, delivering, and installing 
one Rosback automatic feeding and stitching system : 

VOTED; that there be entered into with A.L. Larsen Co., Inc., 
11-17 Melcher Street, Boston, Massachusetts, the lowest 
responsible and eligible bidder in the public bidding, a 
contract for furnishing, delivering, and installing one 
Rosback automatic feeding and stitching system, as specified 
in the specifications, at a total cost not to exceed ten 
thousand six hundred seventy-two dollars and forty-seven 
cents ($10,672.47). 

Authorization for the Director, the Associate Director or 
Secretary to act on behalf of the Board : 

VOTED: that during the summer recess and until the first 
meeting of the Board in the Fall the Director, the 
Associate Director, or the Clerk and or Secretary 
are authorized to act on behalf of the Board on all 
routine matters, the same to be presented to the 
Board at its next meeting for confirmation. 

Action taken on all routine matters during the summer recess was approved 
follows: 

On 21 August 1972 

Award of contract for s upplying, delivering, and installing 
one May^k l Baumf older Machine" r 

VOTED: that there be entered into with Bell & Howell Company, 

?fi&.'imSi^i: ?A^1J?2'b»"fn°?Rl^^^?t ;b1dding. 
a contract for supRlying,. <ieliverinq,_§nd installing 



one 



)ntract for supplying, delivering, aOQ in§taiiii 
Mark I feaumfoiaef Machine, as spkified in the 

specifications, at a total cost not to exceed six 
thousand eighty dollars ($6,080.00). 
*Rescinded at meeting of November 17, 1972. 



.i:Z8 



319 



On 12 September 1972 

Award of contract for supplying a nd delivering miscellaneous 
offset and other paper supplies : 

VOTED- that there be entered into with The Rourke-Eno Paper Company, 
n Industrial Way, Wilmington, Massachusetts, the lowest 
responsible and eligible bidder in the public bidding, a 
contract for supplying and delivering miscellaneous offset 
and other paper supplies, as specified in the specifications, 
at a total cost not to exceed eleven thousand two hundred , 
nine dollars and seventy-nine cents ($11,209.79). 

On 21 September 1972 

Award of contract for supplying a nd delivering book jacket 
covers: 



I 



I 



VOTED: 



that there be entered into with Demco Educational Corp., 
Box 1488, Madison, Wisconsin, the lowest eligible and 
responsible bidder in the public bidding, a contract for 
supplying and delivering book jacket covers, as specified 
in the specifications, at a total cost not to exceed ^— 
thousand four hundred eighty-four dollars and fifty 
($4,484.50). 



CO 



four 
cents 



Award of contract for supplying and delivering certain book- 
trucks : ~ 

VOTED- that there be entered into with The Col son Company, 
39 S. La Salle Street, Chicago, Illinois, the sole 
bidder in the public bidding, a contract for supplying 
and delivering certain booktrucks, as specified in the 
specifications, at a total cost not to exceed five 
thousand one hundred ninety-nine dollars ($5,199.00;. 



1 



On 4 October 1972 
Authorization to sign payrolls: 



VOTED: that subject to the approva 
with the provisions of Sect 
Revised Ordinances of 1961 
or upon his delegation John 
or Liam M. Kelly, Assistant 
of the Trustees, or Kevin T 
Business Operations, be and 
payrolls of the Library in 
for a period not to exceed 



1 of the Mayor in accordance 
ion 22 of Chapter 3 of the 
Philip J. McNiff, Director, 
J. Connolly, Associate Director, 
to the Director, and Secretary 
FitzPatrick, Supervisor, 
hereby is authorized to sign the 
representation of the Trustees 
four weeks from October 9, 1972. 



I 



I 



In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance with 
the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly. Associate Director, 
or Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign 
the payrolls of the Library in representation of the 
Trustees for a period not to exceed four weeks from 
November 6. 1972. 

The minutes of the Committee on Buildings held on August 10, 1972. as 
presented, were approved. 

The Director stated that he was submitting for confirmation of approval 
of Change Orders Nos. 62-76, inclusive, which had been previously authorized 
as amendments to the contract with Vappi and Company, Inc. On motion duly made 
and seconded, it was 

VOTED: that the contract with Vappi and Company, Inc., for the 
construction of an addition to the Boston Public Library 
in Copley Sguare, Boston. Massachusetts, be amended to 
include changes in the specifications as set forth below 
in Change Orders Nos. 62-76. and that said contract be 
increased by an amount of sixteen thousand six hundred 
seventy-four dollars ($16,674.). thereby making a new 
contract cost of an amount not to exceed twenty-three 
million one hundred seventy-six thousand one hundred 
ninety-seven dollars ($23,176,197.): 

December 28. 1971 Deduct - Change Order No. 62 (Deletion of Coat Racks) 



Add - Change Order No. 63 (Addition of Pressure Relief 

Valve) 
Add - Change Order No. 64 (Modification of Transformer 

Vault) 
Add - Change Order No. 65 (Provision of Telephone Frame Room 

and Switch Board Room) 
Deduct - Change Order No. 66 (Coordination of Lighting Fixtures 



December 28, 1971 
December 28, 1971 
December 28, 1971 
December 28, 1971 
January 10, 1972 Change Order No. 67 (Change in Contract Sum) 



$22,509,757. 

764. 

$22, SOS, 953. 

•»- 176. 
$22,505,165. 

+ 4.043. 
$22,513,212. 

4- 3,248. 

$22,516,460. 

) - 812. 

$22,515,648. 

No Change 



I 



January 14, 1972 Add_ 

January 26. 1972 Add 

February 25. 1972 Add 

June 2, 1972 Add 

June 6, 1972 Add 

June 12, 1972 Add 



- Change Order No. 68 (Addition of Steel Bookstacks and 

Carpeting) 

- Change Order No. 69 (Provision of Smoke Exhaust 

System) 

- Change Order No. 70 (Addition of Lecture Hall Seating) 

- Change Order No. 71 (Addition of Book Conveyor and 

Pneumatic Tube System) 

- Change Order No. 72 (Deletion of Granite Paving) 

- Change Order No. 73 (Provide Access Ladders, Elevator 

Machine Room) 



$22,515 

+ 472 

$22.5fi8 



;Ma7 

.859. 



$23,023 

+ 2? 

$23,045 



34.696. 



.203. 
,378. 
758T7 



$23,074 
+ 106 

$23,181 
+ 1 

$23,183 



29.384. 



.500. 



.465. 
,939. 



320 

$23,183,404. 
August n, 1972 Deduct - Change Order No. 74 (Addition of Insulation Protection, - 23,934. 



321 



September 8, 1972 Add 



September 11, 1972 



Remove concrete Haunch, etc.) 
Change Order No. 75 (Change in Wall Finish desig- 

ations, Detail of Card Catalog 

Cases, etc.) 
Change Order No. 76 (Extension of Completion Date) 



$23,159,470 
+_ 16,727. 
123',176,197. 



No Change 
$23,176,1$7. 



1 



The Associate Director read into the record the receipt of Circular Letters 
10-13 from the Mayor's Office. 

The Director read a letter received from the Mayor's Office outlining pro- 
posed Budget Control Measurers for the coming year. If these measurers are to 
be applied to the Library they would have very serious consequences. A dis- 
cussion on this matter ensued. It was generally agreed that the Library's 
circumstances have very materially changed and that this new responsibility 
cannot be adequately fulfilled without adequate financial support. 

Another preliminary meeting will take place with budget authorities of the 
City on November 2, at which time the level of priorities for any necessary 
cuts in service will be indicated. 

The Director reported receipt of a proposal from Cabot, Cabot & Forbes 
for the operation and maintenace of the HVAC equipment. Another similar 
proposal is being sought from the Balco Co. 



Dissolved at 5:40 p.m. 



Secretary 




Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, November 17, 1972 



A regular meeting of the Trustees as an Administrative Agency was held in 
the Trustees Room at 4:50 p.m. 

Present: Messrs Canham, Murray, Parker, Rabb, and Mrs. White, Trustees. 

The President, Mr. Rabb, in the chair. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the month of October, 1972, provided 
that expenditures from City Appropriation have the approval of the City Auditor; 



OCTOBER 



To City Appropriations 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Total 
Gifts for Current Use 



$637,510.13 

24,080.44 

8,627.63 

158,782.07 

112.00 

$829,112.27 
$ 73.86 



I 



I 



I 



CO 



I 



I 



To Trust Funds 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Total 

To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

Total 



$ 344.93 

21.60 

17,071.96 

90.00 

$ 17,528.49 



$ 36,572.36 
10,518.19 
34,407.31 

$ 81,497.86 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the month of October, 1972, provided that payment of bills from 
City Appropriation has the approval of the City Auditor: 



OCTOBER 



To City Appropriations 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 

Total 

Gifts for Current Use 

To Trust Funds 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Total 

To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

Total 



$637,510.13 

49,544.11 

9,059.28 

158,782.07 

4,756.05 

2,115.70 

$861,767.34 

$ 73.86 



$ 344.93 

21.60 

17,071.96 

90.00 

$ 17,528.49 



$ 36,572.36 
11,484.73 
34.407.31 

$ 82,464.40 



322 



323 



Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On 10 November 1972 : 
Award of contract for (1) supplying periodica ls and serials: 

VOTED: that there be entered into, without public advertis- 
ing, with F.W. Faxon Company, Inc., 15 Southwest^ 
Park, Westwood, Massachusetts, a contract for (1) 
supplying periodicals and serials for the year 1973 
and (2) servicing the subscriptions for the individ- 
ual items throughout the year, subject to the terms, 
agreements, and conditions set forth in said contract. 

Acceptance of a piece of sculpture for the Grove Hall Branch Library: 

VOTED: that the Trustees of the Public Library of the City 
of Boston accept a piece of sculpture by Ms. Fern 
Cunningham for permanent display at the site of the 
Grove Hall Branch Library in Dorchester, said piece 
of sculpture having been commissioned by the Mayor s 
Office of Cultural Affairs/Summerthing, and said 
piece of sculpture having been approved by the Art 
Commission of the City of Boston. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from December 4, 1972. 

The Director reported that two bids had been received in response to an 
invitation for bids to provide vending services in the new staff cafeteria. 
Following discussion, on motion duly made and seconded, it was 

VOTED: that there be entered into with Service Systems Corp. , 
8989 Sheridan Drive, P.O. Box 352, Buffalo, NY 14240 
an Agreement for the provision of food vending machine 
and related services at the Addition to the Boston 
Public Library, Copley Square, Boston, Massachusetts, 
for a three-year period, beginning as soon as possible, 
and subject to the terms, agreements, conditions, and 
covenants set forth in said Agreement. 

The Director reported that, due to the previously expressed concern of 
some Board members, the question of operating and ^aintaining e new HVAC 
system had been thoroughly re-examined. The ^f ^^^^^/^^^^^J^^^^^^' IZn 
the engineering consultants had been sought. A revised quotation had been 
received from Balco, Inc. and a new quotation from the firm of Cabot, Cabot 
& Forbes. 



I 



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CO 



rH 


and 


X 


VOTED 


o 




CJ> 




KJ> 





I 



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I 



The Balco quotation proposes one man, eight hours a day, five days a week 
coverage at a cost of $43,000. The Cabot, Cabot & Forbes proposal would 
provide twenty-four hour coverage, seven days a week and would require six men 
plus twenty supervising hours at a cost of $109,000. These bids had been re- 
viewed by everybody involved. It was the belief of the Director that it would 
be advisable to have the more comprehensive coverage and it was his recommenda- 
tion that the contract be awarded to Cabot, Cabot & Forbes. Following discussion 
on motion duly made and seconded, it was 

VOTED: to rescind the previous action taken to award a contract 

to Balco, Inc. of 327 Mystic Avenue, Medford, Massachusetts, 
for establishing and setting up a complete preventive main- 
tenance program for mechanical equipment in the Addition to 
the Central Library building: 

that there be entered into with Cabot, Cabot and Forbes, Inc., 
28 State Street, Boston, Massachusetts, without public 
advertising, a service contract for the period November 24, 
1972 through March 31, 1973 for establishing and setting up 
a complete preventive maintenace program for mechanical 
equipment in the Addition to the Central Library building, 
for supplying qualified HVAC mechanics as required to 
maintain equipment, and the provision of a records-keeping 
system, engineering back-up assistance, supervision, mis- 
cellaneous lubricating and cleaning materials and necessary 
hand tools, as specified in the contract, said total to be 
in an amount not exceeding forty thousand dollars ($40,000.). 

The Director proposed that, Mr. John J. Doherty, the Resident Engineer on 
the new building, be hired at a salary of $23,000. to serve in the Director's 
Office in charge of all matters concerning library buildings. This step was 
endorsed by all members of the Board. 

The Director reported that a second meeting on next year's budget had been 
held with the City's officials. In the course of this meeting it was emphasized 
that all new requested monies were needed to meet new responsibilities, i.e. 
operation of new building and new contractual agreements. He felt that the 
Library's special situation would elicit a sympathetic response. 

In conjunction with the City's budget planning, a firm of management con- 
sultants, H.B. Maynard & Co., Inc., 100 Consitution Avenue, Hartford, Connec- 
ticut had been hired by the Mayor to survey all City departments. Mr. Dana 
MacDonald of that firm is currently visiting the Library. Present indications 
were that the study may be helpful to the Library's budget request. 

On the matter of the Professional Staff Association contract, a preliminary 
meeting had taken place. There were many new requests in this contract. The 
City representatives are taking a dim view of those requests. There will not 
be any further negotiations until such time as the City Law Department determines 
what they will or will not consider. This may well be the year for a hard line 
on extension of benefits and wages. The Director expressed the opinion that 
if the City does decide to hold the line there will be no great discontent 
amongst the staffs 



Dissolved at 5:38 p.m. 



y. L 



Secretary 




824 



325 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Tuesday, December 5, 1972 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 3:10 p.m. 

Present: Messrs Canham, Murray, Parker, Rabb, and Mrs. White, Trustees 
The President, Mr. Rabb, in the chair. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, or Kevin T. FitzPa trick. Supervisor, 
Business Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from January 1, 1973. 

The Director stated that it was necessary at the present meeting to 
authorize the delegation of authority for routine operating procedures for the 
calendar year 1973. On motion duly made and seconded, it was 



I 



I 



CD 



VOTED: 



and 



that Philip J. McNiff, Director, or upon his delegation, 
John J. Connolly, Associate Director, or Liam M. Kelly, 
Assistant to the Director, Secretary of the Trustees, 
or Louis A. Sasso, Assistant to the Director, be and 
hereby is authorized to act on behalf of the Trustees 
in the administration of the personnel procedures estab- 
lished by them for the appointment of all officers and 
employees of the Library up to but not including the 
level immediately below that of the Director, and to fix 
the remuneration for all such officers and employees 
subject to the salary and wage scales as currently estab- 
lished by vote of the Trustees, said appointments and 
changes in remuneration to be reported to the Trustees at 
their next meeting for confirmation. 

VOTED: that Philip J. McNiff, or upon his delegation, John J. 

Connolly, Associate Director, or Liam M. Kelly, Assistant 
to the Director, and Secretary of the Trustees, or Kevin 
T. FitzPatrick, Supervisor, Business Operations, be and 
hereby is authorized to sign on behalf of the Board in 
approval of the payment of all vouchers of bills covering 
expenditures incurred in terms of one quarter of the 
1972 budget allowances, but in no case exceeding those in 
the budget estimates for the fiscal year 1973, as shall 
be approved by the Board of Trustees prior to December 31, 
1972; said payments to be reported to the Board at its 
next regular meeting for confirmation. 



I 



I 



I 



I 



and 

VOTED: that until January 1, 1974, the President, Vice President, 
the Director, and the Associate Director, be and they 
hereby are severally authorized to sign any and all 
contracts voted to be made by the Board in the name and 
behalf of the City and any and all communications in 
connection with the award of contracts so voted or 
recommended to be so voted. 

and 

VOTED: that, for the signing of checks drawn upon the petty cash 
checking accounts of the Library, Catherine A. Farrell, 
Principal Accountant, John J. Connolly, Associate Director, 
or Liam M. Kelly, Secretary of the Trustees, Clerk of the 
Corporation, or Kevin T. FitzPatrick, Supervisor, Business 
Operations, in the order of their respective availability 
be authorized to sign checks; and Philip J. McNiff, Director, 
John J. Connolly, Associate Director, or Liam M. Kelly, 
Secretary of the Trustees, Clerk of the Corporation, or 
Kevin T. FitzPatrick, Supervisor, Business Operations, in the 
order of their respective availability be authorized to 
countersign checks, provided that in no instance does the 
same individual both sign and countersign a check. 

The Director reported the need for the Library to accept the new building. 
Following discussion, on motion duly made and seconded, it was 

VOTED: whereas final construction of the Addition to the Central 
Library building has been substantially completed as of 
December 11, 1972 now, therefore, said building be and 
hereby is accepted, subject to completion to the satisfac- 
tion of the Resident Engineer of all items on the various 
punch lists, by the Trustees of the Public Library of the 
City of Boston. 

The Director reported that Vappi & Company was still owed approximately 
$800,000; that the last requisition for the month of November was in the amount 
of $351,475.45, and that such amount would be paid from City funds as soon as 
there had been transferred from the Public Facilities Department $200,000., 
which had been set aside for the Dudley Street Branch Library, and which the 
Trustees had agreed to return to the Public Facilities Department sometime during 
the course of construction of the new branch library facility. 

The Director reported that negotiations were continuing with the Professional 
Staff Association. Three meetings had already taken place. On salaries some- 
thing on the order of 3.5% may be acceptable to the City. The Library is pro- 
posing a new salary scale that would allow greater adjustment for those who have 
been working in the Library a long time. Negotiations are continuing. 

The Director reported that he wished to offer Mr. John Doherty, the Resi- 
dent Engineer, a permanent position on the library staff as Assistant Director. 
On motion duly made and seconded, it was 

VOTED: that John J. Doherty be appointed Assistant Director 

at a salary of twenty-three thousand dollars ($23,000.) 
effective Wednesday, December 6, 1972. 



326 



npw .«lar3 Icalef but s!ch approval had not been forthcoming as of this date. 
?he D rector firtherrepor?ed'that the City department heads had been granted a 
I' r increase toward th^ir new maximums '"etroactive to a e o aPProva of such 
now cflTarv scales He therefore recommended that salaries Tor tne uirecior 
^nH thpA^oci ate Director be increased by 5.5% effective as of the date when 
the Trustees first considered new salary scales for these positions. On motion 
duly made and seconded, it was 

VOTED: that, effective June 9. 1972. the salary of Philip J. 
McNiff. Director, and Librarian, be increased from 
$30,000. per annum to $31,650. per annum. 

VOTED: that, effective June 9, 1972, the salary of John J. 
Connolly, Associate Director, be increased from 
$25,000. per annum to $26,375. per annum. 



and 



Dissolved at 4:20 p.m. 



^ L ^ 



Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, January 12, 1973 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:15 p.m. 

Present: Messrs Canham, Murray, Parker and Rabb, Trustees. 
The President, Mr. Rabb, in the chair. 

The minutes of the meetings of October 20, November 17, and December 5, 1972, 
as presented, were approved. 

Following approval by the Director and in accordance with the authority 
deleaated to him by the Trustees, expenditures for services and supplies were 
aulh'or zed to be charged as follows for the month of November 9 2 provided 
that expenditures from City Appropriations have the approval of the City 

^"^^^°^^ NOVEMBER 



J27 



1 



I 



Gifts for Current Use 

To Trust Funds 

Contractual Services 

Books 

Equipment 



$ 



99.12 



TOTAL 



$ 1,899.86 

3,168.05 

407.88 

$ 5,475.79 



i 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$105,066.77 

9,747.70 

25,747.98 

$140,562.45 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the month of November 1972, provided that payment of bills from 
City Appropriations have the approval of the City Auditor: 



I 



I 



NOVEMBER 



To City Appropriations 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



Gifts for Current Use 

To Trust Funds 

Contractual Services 

Books 

Equipment 



TOTAL 



$413,062.68 
33,768.53 
15,794.34 
73,038.98 
13.506.68 

$549,171.21 

$ 99.12 



$ 1.899.86 

3,168.05 

407.88 

$ 5.475.79 



To City Appropriations 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



$413,062.68 

28.796.95 

7.308.25 

73.038.98 

112.00 

$522,318.86 



I 



I 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$105,066.77 
13,738.96 
25.747.98 

$144,553.71 




329 



In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 



VOTED: that subject to the approva 
with the provisions of Sect 
Revised Ordinances of 1961 
or upon his delegation John 
or Liam M. Kelly, Assistant 
of the Trustees, or Kevin T 
Business Operations, be and 
payrolls of the Library in 
for a period not to exceed 



1 of the Mayor in accordance 
ion 22 of Chapter 3 of the 
Philip J. McNiff, Director, 
J. Connolly, Associate Director, 
to the Director, and Secretary 
FitzPatrick, Supervisor, 
hereby is authorized to sign the 
representation of the Trustees 
four weeks from January 29, 1973. 



i 



I 



and 



VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from February 26, 1973. 

The Director reported receipt of two communications from the Director of 
the Public Facilities Department, one being a copy of a letter which had been 
written to Philip Johnson stating that it was the policy of the Public Facili- 
ties Department "that no written or photographic material of City owned buildings 
be published without the written permission of the Director of Public Facili- 
ties", and the second letter having to do with a proposed maintenance program 
being established for equipment. The Director reported that Mr. Johnson had for- 
warded to him a copy of the letter having to do with publicity, and that as 
far as a maintenance program was concerned the Library did have a good program 
for maintenance of equipment. Following discussion it was agreed to lay the 
matters on the table until the next meeting, and that in the meantime the 
Director might respond by saying that the Library does have a regular main- 
tenance program. 

The Director indicated that some action should be taken with the opening 
of the Addition to differentiate between the two buildings and that it was the 
consensus of opinion that the McKim building hereafter should be referred to 
as the Research Library and the Addition as the General Library. Following 
discussion, on motion duly made and seconded, it was 

VOTED: effective as of January 12, 1973, the Addition (Johnson building) 
shall hereafter be referred to as the General Library and the 
original building (McKim building) be referred to as the Research 
Library. 

There then was brought before the Board the matter of the budget for the 
period January 1, 1973 - June 30, 1974, and there was presented to the Board 
figures being requested for each of the line items in the budget. The Director 



CO 
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Stated that, as he had reported earlier, the City had engaged the firm of H.B. 
Maynard & Co., Inc. of Hartford, Connecticut to do a management study of the 
Library and other city departments and that he believed that the report would in- 
dicate that some exception should be made to the order of the Mayor that City 
departments were to live within last year's allowances because of the opening 
of the Addition, that the budget being submitted for the eighteen month period 
was in the amount of $12,638,810., that the Library could live within a budget 
of approximately $12,000,000., but if the total allowance was to be less than 
this figure it would become necessary to reduce public service and staff. In 
connection with this matter the Director stated that there had been an increase 
of 70% in circulation in the General Library since the opening of the Addition, 
that he expected the circulation to double within the next month, and that 
with this kind of activity it would be difficult to make a reduction in staff, 
but before any action can be taken it will be necessary to ascertain from the 
City what amount of money is to be allocated. Following discussion the Trustees 
authorized the Director to submit the budget for an eighteen month period. ''- 
motion duly made and seconded, it was 



On 



VOTED: 



that there be adopted budget estimates for the 
operation of the Library in calendar 1973 and 1974 
from January 1 to June 30, to be covered by appro- 
priations from the City of Boston as set forth in 
the accompanying schedules, said estimates to be 
transmitted to the Administrative Services department 
by the Director, as follows: 



1. Personal Services 

2. Contractual Services 

3. Supplies and Materials 

4. Current Charges and 

Obligations 

Less 1973 State Aid Grant 

Less salaries returned to 
City, due to Eastern 
Regional Library Program 



1973 

Jan. - Dec. 

$6,361,981.00 

824,200.00 

1,123,174.00 



1974 

Jan. 1 - June 30 Total 



$3,347,092.00 
420,250.00 
566,712.00 



393.200.00 196.600.00 

$8,702,555.00 $4,530,654.00 

- 240.401.00 - 120.200.50 

$8,462,154.00 $4,410,453.50 



- 155.865.00 - 77.932.50 
$8,306,289.00 $4,332,521.00 



$9,709,073.00 
1,244,450.00 
1,689,886.00 

589.800.00 

$13,233,209.00 

- 360.601.50 

$12,872,607.50 



- 233.797.50 
$12,638,810.00 



Following the taking of the vote the Director indicated that if a drastic cut 
is made in the budget allocation he would ask for a special meeting of the Board 
to consider what the implications would be in said reduction of funds. 

The Director read a communication from the Bureau of Library Extension con- 
cerning a proposed revision of standards pertaining to reciprocal borrowing 
privileges for all libraries in the region-wide area. Following discussion the 
Board instructed the Director to communicate with the Director of the Bureau of 
Library Extension to the effect that it approved of the proposed changes in 
Standard 6. 

The Director reported that he was asking for approval of award of contracts 
without public advertising in a number of areas, that the first one was for the 
rental of the New England Deposit Library, that normally at this time of the year 
he would be requesting approval for entering into leases for three branch libraries. 



• If 



331 



and 



biit that in the coming year such leases together with leases for all public 
buildings would be processed by the Public Facilities Department • He indicated 
that in connection with the lease for the New England Deposit Library that al- 
though the total cost being requested for storage space was the same as last 
year! that he expected in the course of the year to drastically reduce the 
amount of space being required by the Library as a result of a transfer to 
?he Library of many of the items now stored in the Deposit Library. On motion 
duly made and seconded, it was 

VOTED- that there be entered into with the New England Deposit 
Library, 135 Western Avenue, Allston, Massachusetts, an 
agreement for the rental during the period April 1.J973 
through June 30, 1974 of storage space therein for cooks 
and other library materials belonging to the Boston Public 
Library, in accordance with the rates for storage space 
formally adopted by the governing board of said New England 
Deposit Library. 

VOTED: that there be entered into without public advertising, with 

International Business Machines Corporation, 610 Lincoln Street, 
Waltham, Massachusetts, a contract for the rental of certain 
data processing equipment during the period April 1, ly/^ 
through June 30, 1974, the total rental thus charged to be 
subject to the terms, agreements, and conditions set forth 
in said contract. 

VOTED- that there be entered into, without public advertising, with 
International Business Machines Corporation, 520 Boylston 
Street, Boston, Massachusetts, a contract for the purchase 
of certain supplies to be used in connection with rented 
IBM data processing equipment during the period April I, ly/J 
through June 30, 1974, the total cost for such supplies to 
be subject to the terms, agreements, and conditions set forth 
in said contract. 

VOTED- that there be entered into, without public advertising, with 
American District Telegraph Company, 100 Charles River Plaza, 
Boston, Massachusetts, a service agreement for the period 
April 1, 1973 through June 30, 1974 for furnishing of 
inspection service for the combination watchman-recording and 
fire alarm system in the Research Library, the total fee 
thus charged to be subject to the terms, agreements, and 
conditions set forth in said agreement. 

VOTED- that there be entered into, without public advertising, 

with Gilbert Sma^l & Co.. Inc., 1391 South Street, Needham, 
Massachusetts, a service agreement for the exannation of 
building levels at the two Central Library buildings for 
the period April 1, 1973 through June 30, 1974, the total 
fee thus charged to be subject to the terms, agreements, 
and conditions set forth in said agreement. 





I 



I 



and 



CO 

o 



and 



« 

I 



I 



and 



and 



I 



VOTED: that without public advertising contracts be entered into 
for purchase of books and certain other library materials 
for the period April 1, 1973 through June 30, 1974 with 
the following contractors, subject to the terms, agreements, 
and conditions set forth in said contracts: 

University Microfilms, a Xerox Company 
Ann Arbor, Michigan; 

Pacifica Tape Library 
Berkeley, California; 

Indiana University 
Bloomington, Indiana; 

Book Clearing House, Inc. 

Brattle Book Shop 

Brown & Connolly, Inc. 

Campbell & Hall , Inc. 

J. S. Canner & Co. 

Carl Fischer, Inc. 

G. K. Hall & Co. 

R. L. Polk & Co. 

Standard & Poor's Corporation 

Starr Book Company, Inc. 

West Publishing Company 

Worldwide Books, Inc. 

All of Boston, Massachusetts; 

The Combined Book Exhibit, Inc. 
Briarcliff Manor, New York; 

Nathaniel Dame & Co. 

Harvard Coop Society 

Harvard University Press 

Minute Man Record and Tape Corporation 

All of Cambridge, Massachusetts; 

American Library Association 

Center for Research Libraries 

Commerce Clearing House, Inc. 

Coronet Films 

Encyclopedia Britannica Educational Corporation 

Field Enterprises Educational Corporation 

International Film Bureau 

All of Chicago, Illinois; 

H. R. Huntting Company, Inc. 
Chicopee Falls, Massachusetts; 

Yankee Bookpeddler 
Contoocook, New Hampshire; 



:i:v2 



3:^3 



Blackhawk Films 
Davenport, Iowa; 

Doubleday and Company 
Garden City, New York; 

Walt Disney Educational Materials Co. 
Glendale, California; 

Wayne Andrews 

Grosse Pointe, Michigan; 

A & A Distributors, Inc. 
Hoi brook, Massachusetts; 

AIMS Instructional Media Serv^'ce 
Hollywood, California; 

Reprint Distribution Service 
Kent, Connecticut; 

Centron Educational Films 
Lawrence, Kansas; 

Sundance Paperback Distributors 
Littleton, Massachusetts; 

Churchill Films 

Trend Films Corporation 

Both of Los Angeles, California; 

Brandon Films 

Mount Vernon, New York; 

Dimondstein Book Company, Inc. 
New Rochelle, New York; 

ACI Films, Inc. 

American Elsevier Publishing Company, Inc. 

The Baker & Taylor Co. 

Bookazine Co. , Inc. 

CCM Films, Inc. 

Carousel Films, Inc. 

Collier-Macmillan Library Service 

Contemporary/McGraw-Hill Films 

Film Images, Inc. 

French & European Publications, Inc. 

Hnlt, Rinehart & Winston, Inc. 

Cohnson Reprint Corporation 

Learning Corporation of America 

McGraw-Hill Book Company, a division of McGraw-Hill, inc. 



I 



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CO 

^— I 

o 



t 



I 



1 



I 



NBC Educational Enterprises, Inc. 

National Film Board of Canada 

National Record Plan 

I. Perl stein 

Peters International, Inc. 

Praeger Publishers, Inc. 

Prentice-Hall, Inc. 

RCA Records 

Radim Films, Inc. 

Readex Microprint Corporation 

Stechert-Hafner, Inc. 

Sterling Educational Films 

Stevens and Company 

Taylor-Carlisle 

Time-Life Films 

Universal Education & Visual Arts 

University Place Book Shop 

Ursus Books 

Franklin Watts, Inc. 

Westinghouse Learning 

John Wiley & Sons, Inc. 

H.W. Wilson Co. 

All of New York, New York; 

Center for Cassette Studies, Inc. 
North Hollywood, California 

Perennial Education 
Northfield, Illinois; 

Kennikat Press 

Port Washington, New York; 

Eastern Book Company 
Portland, Maine; 

BFA Educational Media 

Pyramid Film Producers 

Both of Santa Monica, California; 

Weston Woods Studios 
Weston, Connecticut; 

Connecticut Films, Inc. 

Greenwood Press, Inc. 

Both of Westport, Connecticut; 

Bell & Howell, Micro Photo Division 
White Plains, New York; 

Films Incorporated 
Wilmette, Illinois; 

and 

DeWolfe & Fiske Company 
Woburn, Massachusetts. 



334 



The Director indicated that the above vote which was required by City 
ordinance resulted in much unnecessary paper work and that he was proposing to 
talk to the head of the Finance Commission to see if something could be done to 
eliminate much of the paperwork which was required in entering into contracts 
with book dealers, publishers, etc. when the amount of money spent in the pre- 
vious year exceeded $2,000. 

Dissolved at 5:15 p.m. 




Minutes of Meeting 
Adminstrative Agency 



In Board of Trustees 
Friday, 'February 23, 1973 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4;45 p.m. 

Present: Messrs Murray, Parker, and Mrs. White, Trustees. 

The Vice President, Monsignor Murray, in the chair. 

The minutes of the Meeting of January 12, 1973, as presented, were approved 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the month of December, 1973, provided 
that expenditures from City Appropriations have the approval of the City 
Auditor: 



DECEMBER 



SUPPLEMENTARY 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



Total 



$527,944.58 
41,071.37 

633.98 
56,346.30 

325.00 

$626,321.23 



$ 9,262.48 
18.77 

2,530.00 

$11,811.25 



To Trust Funds 



Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 

Total 



$ 



183.61 

941.23 

237.10 

82.50 

1,677.35 



$ 3,121.79 



I 



I 



I 



I 



I 



I 



:55s 



DECEMBER 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

Total 



$ 98,972.61 

4,250.45 

24,604.05 

$127,827.11 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the month of December, 1972, provided that payment of bills from 
City Appropriations have the approval of the City Auditor: 





DECEMBER 




SUPPLEMENTARY 


To City Appropriations 








Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 


$527,944.58 
76,152.83 
36,356.70 
56,346.30 
23,917.75 
58,051.00 

$778,769.16 


$23,666.82 


Total 


$23,666.82 


To Trust Funds 








Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 


$ 183, 

941. 

237. 

82. 

1,677. 


.61 
.23 
.10 
.50 
.35 




Total 


$ 3,121. 


,79 





To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

Total 



$ 98,972.61 
19,511.57 
24,604.05 

$143,088.23 



.43 






Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On 13 February 1973 
Authorization for an expenditure from City funds: 

VOTED: that there be, and hereby is, authorized an expenditure 
from 6 60-12 Planning Designing Acquiring Land for Con- 
structing and Originally Equipping of Structures and 
Facilities in an amount of $69,833.25 for the construc- 
tion of the Addition to the Boston Public Library, the 
said payment being a portion of the December 1972 bill 
from Vappi & Company, Inc., and said payment being the 
final payment from the total of $19,229,085. which is the 
liability of the City of Boston toward payment of bills 
for construction of the Addition, and that with this pay- 
ment and with the acceptance of payment from the City, 
Vappi & Company, Inc. will execute and deliver to the 
City of Boston an instrument under seal releasing and 
forever discharging the City of Boston of and from any and 
all claims, demands, and liabilities whatsoever of every 
name and nature, both at law and in equity, arising from, 
growing out of, or in any way connected with this contract, 
save only such claims, demands, and liabilities as are 
expressly excepted in said instrument. 

The Director reported that in response to public advertising bids had been 
received as follows: 



I 



Group I 

American Cleaning Co., Inc. 

Boston Window and Floor Cleaning Co., Inc. 

Careful Cleaning Co. 

Sanitas Corp. 

Suffolk Cleaning Co., Inc. 

Group II 

American Cleaning Co., Inc. 

Boston Window and Floor Cleaning Co., Inc. 

Careful Cleaning Co. 

Sanitas Corp. 



Basic Bid Alt. Bid (with grille) 



I 



$16,000.00 

9,080.00 

12,695.00 

11,271.70 

25,500.00 



$ 2,520.00 
2,160.00 
1,640.00 
1,800.00 



$17,304.00 

9,468.00 

12,855.00 

12,054.90 

No Bid 



$ 3,832.00 
2,260.00 
1,796.00 
2,160.00 



He pointed out that the combined low bids represented a net reduction over last 
year's contract total. On motion duly made and seconded, it was 



I 



asT 



I 



and 






I 



VOTED: that there be entered into with Boston Window and Floor 

Cleaning Co., Inc., 253 Summer Street, Boston, Massachusetts, 
the lowest responsible and eligible bidder in the public 
bidding, the contract for the cleaning of windows during 
the period April 1, 1973 through June 30, 1974 at the 
Central Library building and at certain other library 
buildings designated under Group I in the contract proposal 
at unit prices based upon completion of installation of 
window grilles at buildings listed in the alternate proposal, 
otherwise at unit prices given in the basic contract proposal, 
--the total amount in any case not to exceed nine thousand 
four hundred sixty-eight dollars ($9,468.00). 

VOTED: that there be entered into with Caroline Kadetsky, d/b/a 

Careful Cleaning Co., 250 Boylston Street, Boston, Massachusetts, 
the lowest responsible and eligible bidder in the public bidding, 
the contract for the cleaning of windows during the period 
April 1, 1973 through June 30, 1974 at library buildings 
designated under Group II in the contract proposal, at unit 
prices based upon completion of installation of window 
grilles at buildings listed in the alternate proposal, 
otherwise at unit prices given in the basic contract pro- 
posal -- the total amount in any case not to exceed one 
thousand seven hundred ninety-six dollars ($1,796.00). 

Only one bid was received for the preparation of catalog cards and book 
cards. On motion duly made and seconded, it was 

VOTED: that there be entered into with General Microfilm Company, 
100 Inman Street, Cambridge, Massachusetts, the sole bidder 
in the public bidding, a service contract for the preparation 
and supplying of various catalog cards and book cards during 
the period April 1, 1973 through June 30, 1974, the total fee 
thus charged to be subject to the terms, agreements, and 
conditions set forth in said contract. 
One bid was received for the leasing of three panel trucks and one station 
wagon. On motion duly made and seconded, it was 

VOTED: that there be entered into with Warren Coveney's Ford 

Sales, Inc., 777 Washington Street, Newton, Massachusetts, 
the sole bidder in the public bidding, the contract for 
leasing of three panel trucks and one station wagon during 
the period April 1, 1973 through June 30, 1974, at the 
following rates: 

Monthly Lease Cost Mileage Charge 
per Vehicle per Mile 



Panel Trucks 
Station Wagon 



$261.00 
$249.00 



$.09 
$.09 



I 



398 



8:U) 



One bid was received for the rental of uniforms and overalls. On motion 
duly made and seconded, it was 



VOTED: 



that there be entered into with Coverall Service Co., Inc., 
73 Addison Street, East Boston, Massachusetts, the sole 
eligible bidder in the public bidding, a contract for the 
rental of uniforms and overalls during the period April 1, 
1973 through June 30, 1974 at prices per unit as follows: 



I 



I 



Two (2) shirts, two (2) 
Two (2) overalls (per) 
Two (2) dresses (per) 



pants per man 



$1 .35 per week 
$ .65 per week 
$ .65 per week 



The Director reported receipt of a communication from Mr. Robert Vey, 
Director of Public Facilities, regarding the naming of the South End Branch 
Library for the late Roberto Clemente. He pointed out that this would be con- 
trary to the long standing' policy of the Library, the only exceptions being for 
major donors to the Library. He recommended that instead the South End Branch 
might plan a program in honor of Roberto Clemente. There was general agreement 
that this would be a desirable action to take, including talks on the man and 
an exhibition on his contributions. 

The Director reported that the Mayor had submitted his budget recommenda- 
tions and again he had treated the Library with eminent fairness. The Library's 
request was for $8,306,000. and the Mayor's recommendation was for $7,943,000. 
Due recognition had been given the additional costs of the new building. The 
Director pointed out, however, that if the Library negotiates additional salaries 
for the Professional Staff Association the increase will have to come out of 
this amount. There will be no supplemental budget. These negotiations have 
reached an impasse. The City had taken a very generous posture, being willing 
to go up to 4% increase. Library salaries are very competitive and the Library 
is in a very good position to hold the line at this point. 

The Director reported that agreement had been reached in the terms of the 
contract with the bookbinders union. On motion duly made and seconded, it was 

VOTED: that the President or Vice President be, and he is hereby 

authorized to sign on behalf of the Board of Trustees of the 
Public Library of the City of Boston an Agreement between 
the Library Department of the City of Boston and the Local 
Union No. 16, International Brotherhood of Bookbinders for 
the period September 4, 1972 through March 24, 1974. 

The Director reported that he and the Associate Director had had a meeting 
with the Deputy Director of Administrative Services to discuss the findings and 
recommendations of the Maynard Report. These »^ecommendations are not in the 
best interests of the Library. It proposes immediate cuts comparable to the 
cut reflected in the Mayor's budget recommendations. Specific recommendations 
had been made to clo«^e four branches and reduce staff in a number of departments. 
He agreed that neighborhood libraries have been expensive to run, but national 
statistical norms are not too valid when applied to the Boston neighborhood 
situation. However, we must continue to make these branches as effective as 



CO 

o 



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I 



1 



I 



possible. He felt that we do have a good balance in our library structure but 
these operations must be tempered to our fiscal realities. Another specific 
recommendation was that sixteen positions be eliminated in the Maintenance 
Department. He pointed out that the ability of the Library to execute several 
projects with its own staff had resulted in very significant overall savings 
to the City. The Director said that the findings would be discussed with 
the Division Heads, and a subsequent meeting would be held with the Deputy 
Director. 

The Director reported that a request had been received from the Mayor's 
Office for the use of Library facilities for an event in support of Summer- 
thing. Since this is a fund raising event it would be contrary to a time 
honored rule of the Trustees that charges may not be made for events held in 
Library buildings. There was consensus amongst Board members that an exception 
should be made in this instance. 



Dissolved at 5:35 p.m. 



Secretary 




Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, April 6, 1973 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:55 p.m. 

Present: Messrs Murray, Parker, Rabb and Mrs. White, Trustees. 

The President, Mr. Rabb, in the chair. 

The minutes of the meeting of February 23, 1973, as presented, were approved 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the months of January and February, 
1973, provided that expenditures from City Appropriation have the approval 
of the City Auditor: 



JANUARY 



FEBRUARY 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Total 



$466,309.68 

2,170.69 

18,232.70 

345.00 



$431,669.18 

50,467.45 

8,959.46 

86,773.52 

487 . 00 



$487,058.07 $578,356.61 



840 



841 





JANUARY 


FEBRUARY 


To Trust Funds 






Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 


$ 2,753.11 
205.00 

15.00 
2,061.00 


$ 2,165.90 

2,084.43 

29,715.83 

1,381.24 


Total 


$ 5,034.11 


$ 35,347.40 



I 



I 



Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On 9 March 1973 



To Special Appropriations 

Eastern Regional Public Library Systems 

Books 

Supplies and Materials 

Personal Services 

Total 



$ 95.287.34 
16,631.88 
32.163.92 



$ 42,668.49 

6,352.61 

23,554.61 



$144,083.14 $ 72,575.71 



CO 



Authorization to sign payrolls: 

VOTED: that subject to the approval of 
with the provisions of Section 
Revised Ordinances of 1961 Phil 
or upon his delegation John J. 
rector, or Liam M. Kelly, Assis 
and Secretary of the Trustees, 
Supervisor, Business Operations 
authorized to sign the payrolls 
representation of the Trustees 
exceed four weeks from March 26 



the Mayor in accordance 
22 of Chapter 3 of the 
ip J. McNiff, Director, 
Connolly, Associate Di- 
tant to the Director, 
or Kevin T. Fitz Patrick. 
, be and hereby is 

of the Library in 
for a period not to 
, 1973. 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the months of January and February, 1973, provided that payment of 
bills from City Appropriations have the approval of the City Auditor: 



» 


JANUARY 


FEBRUARY 


To City Appropriations 






Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 


$466,309.68 
1,844.68 

3.516.16 


$431,669.18 

26,087.90 

1,811.69 

86,773.52 

107,526.96 


Total 


$471,670.52 


$653,869.25 


To Trust Funds 






Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 


$ 2,753.11 
205.00 

15.00 
2,061.00 


$ 2,165.90 

2,084.43 

29,715.83 

1,381.24 


Total 


$ 5,034.11 


$ 35,347.40 



I 



I 



Award of Contract for the operation and servicing of heating, 
ventilating, and air conditioning systems? 

VOTED: that there be entered into with CC & F Property Management 
Company, Inc., 28 State Street, Boston, Massachusetts, the 
lowest responsible and eligible bidder in the public bidding, 
a service contract for the operation and servicing of heating, 
ventilating, and air conditioning systems, throughout the 
Library System during the period April 1, 1973 through June 30, 
1974, the total fee thus charged to be subject to the terms, 
agreements, and conditions set forth in said contract. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 



VOTED: that subject to the approval of 
with the provisions of Section 
Revised Ordinances of 1961 Phil 
or upon his delegation, John J. 
rector, or Liam M. Kelly, Assis 
and Secretary of the Trustees, 
Supervisor, Business Operations 
authorized to sign the payrolls 
representation of the Trustees 
exceed four weeks from April 23 



the Mayor in accordance 
22 of Chapter 3 of the 
ip J. McNiff, Director, 

Connolly, Associate Di- 
tant to the Director, 
or Kevin T. FitzPatrick, 
, be and hereby is 

of the Library in 
for a period not to 
, 1973. 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 



$ 95,287.34 

8,688.82 

32.163.92 



$ 42,668.49 

9,544.23 

23.554.61 



Total 



Unliquidated Reserve 



$136,140.08 $ 75,767.33 

$ 11,138.10 



I 



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The Director reported that only one bid was received for phonograph record 
covers. The unit prices are the same as those submitted by Bro-Dart, Inc. in 
December 1971, the low bid on that occasion. On motion duly made and seconded, 
it was 

VOTED: that there be entered into with Bro-Dart, Inc., 1609 
Memorial Avenue, Williamsport, Pennsylvania, the sole 
bidder in the public bidding, a contract for supplying 
and delivering phonograph record covers, as specified 
in the specifications, in a total amount not to exceed 
fourteen thousand two hundred dollars ($14,200.). 



:U2 



843 



The Director reported that the 1973 - 1974 budget had been passed by the 
City Council and once again the Mayor had treated tne Library very well. He 

expressed his pleasure that the City Council had not reduced the Mayor's pro- 
posed appropriation. 

However, due to the Council's actions with respect to other departmental 
budgets the Mayor was confronted with the need to go back to the Council with 
a supplementary budget. The Mayor being most reticent to pursue this course, 
had asked various departments to indicate what an 11% appropriations reduction 
would mean to their operations. He needed this information to indicate the 
drastic effects such a reduction would have for the community services. 

The Director had met with the Division Heads and they had come up with a 
preliminary determination of how severe such cutbacks in service would have 
to be. This would include the closing of four branches, Kirstein Business 
Branch, eliminate Sunday services at Central, eliminate Bookmobile Services, 
much processing, etc. A great deal more thought would be needed if such a 
cutback was necessary. He considered this an unlikely eventuality. 

The President spoke about the meeting held the previous Wednesday with 
members of the Professional Staff Association. He felt it was a very constructive 
and useful meeting. He emphasized the need to avoid confrontation on the various 
issues. The Professional Staff Association representatives were not really 
cognizant of the fiscal realities facing the Administration. He expressed the 
hope that there would be closer contact between the Board and the Staff Repre- 
sentatives in the future. 

The Director reported that up until that point the Association representa- 
tives had been adamant in their demands for a minimum increase of 5.5%. However, 
that a.m. they had proposed a compromise of d%. There were other benefits 
involved, i.e. increased benefits for Blue Cross/Blue Shield and also an addi- 
tional week's vacation after twenty years service. 

All of these would be subject to the Wage Control Board's approval. 

On the new building, the Director reported receipt of the final Vappi bill. 
He proceeded to summarize the building costs. A detailed breakdown of the 
figures will be available shortly and copies will be distributed. The total 
Vappi payments amount to $23,267,000. This includes $590,000 for furniture and 
equipment subcontracts. The original low bid for the construction was $23,888,000, 
The final construction cost will be $22,675,000. and the total furniture co^ts 
will be approximately $1,231,000 (original estimated cost: $2,600,000.). Fur- 
niture items outstanding will cost approximately $50,000. We have $259,000 
remaining in original Trust Funds but this includes $200,000 allocated by the 
Public Facilities Commission. In addition we have received in past years about 
$170,000 from various foundations. 

The Director pointed out the desirability of building up the Friedman and 
Green Funds to $100,000 each, the Green to be set up as a Publications Fund 
and the Friedman to be used as a General Fund. 

The President suggested that specific goals be identified for action by 
the Associates group. He then complimented the Director for an outstanding 
achievement in regard to the costs of the new building. 

The Director reported the loss of the police group assigned to the Library. 
The Assistant to the Commissioner had spoken with the Director about the Com- 
missioner's plans but no notification of this decision had been received. He 
stressed the necessity of the police program that had been implemented very 



successfully in the central facility of the need to restore this program. 
Efforts will be made to accomplish this. 



I 



I 



Dissolved at 5:45 p.m. 



Secretary 




Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, April 27, 1973 



CO 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:45 p.m. 

Present: Messrs Canham, Murray, Parker, Rabb and Mrs. White, Trustees. 
Also present were Messrs Doherty, Assistant Director, and Sasso, Assistant to 
the Director. 

The President, Mr. Rabb, in the chair. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the month of March, 1973, provided that 
expenditures from City Appropriations have the approval of the City Auditor: 



I 



I 



MARCH 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



Total 



To Trust Funds 

Contractual Services 
Supplies and Materials 
Books 



Total 



$657,816.23 

23,675.77 

11,429.13 

188,743.37 

375.80 

$882,040.30 



$ 211.66 

544.87 

4,634.06 

$ 5,390.59 



I 



I 



To Special Appropriations 

Eastern Regional Public Library Systems 

Books 

Supplies and Materials 

Personal Services 

Total 



$127,619.90 
14,544.01 
23,606.85 

$165,770.76 



M4 



845 



Following approval by the Director and in accordance with the authority 
delegated to him hv the Trustees, payment of bills was authorized to be 
charged as follows for the month of March, 1973, provided that payment of 
bills from City Appropriations have the approval of City Auditor: 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



Total 



To Trust Funds 

Contractual Services 
Supplies and Materials 
Books 



Total 



MARCH 

$433,592.16 

85,573.18 

16,202.70 

188,743.37 

2,778.23 

$726,889.64 



$ 211.66 

544.87 

4.634.06 

$ 5,390.59 



I 



I 



CO 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

Total 



$127,619.90 
12,074.91 
23,606.85 

$163,301.66 



I 



I 



In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign 
the payrolls of the Library in representation of the 
Trustees for a period not to exceed four weeks from 
May 21, 1973. 

The Director reported receipt of Circular Letters 1 and 2 from Mayor's 
Office.. 

The Director reported agreement had been reached between the Library and 
the Professional Staff Association. The new contract will cover a period of 
2 1/2 years, i.e. January 1, 1973 to June 30, 1975. Under the terms of the 
contract the Professional Staff Association members will receive a 5% increase 
for all of 1973; a 2% increase January 1, 1974 to June 30, 1974. and a 5% 



I 



I 



increase July 1. 1974 to June 30, 1975. 
also included. 



There were some fringe benefit increases 



The Director expressed the feeling that the agreement showed a good deal of 
responsibility on the part of the Professional Staff Association. It was 
understood by all concerned that there will be no supplementary budget to ac- 
comodate these increases. The agreement will result in the loss of one job for 
approximately ewery $12,000. encumbered by the increase. 

The terms of the agreement will now be presented to the Professional Staff 
Association membership for their ratification. 

Mr. Sasso reported on the work stoppage by members of Local 1526 of ASCME, 
the non-professional union, on Monday, April 23, between 11:30 a.m. and 3:00 p.m. 
Although leaders of that Union denied that this was a planned Union meeting, it 
was obviously planned by Union leaders, who showed no interest in an early ter- 
mination of this action. Everybody participating in the stoppage was informed 
that their absence from work stations was unauthorized and would be charged to 

pay. 

Upon the recommendation of City Labor Relations lawyer, Mr. Daniel Sullivan, 
the Lecture Hall was made available to the entire group. This meeting was ad- 
dressed by representatives of the Union International. Most people returned to 
their work at 3:00 p.m. 

A meeting was held the following day at which four representatives of the 
Union Local spoke. Four main items of grievance were identified: 

1. Truckers having to pick up money from the branches. 

2. Overall security in Library buildings. 

3. Recently enforced dress codes. 

4. Promotional examinations for certain Civil Service positions -- to 
be limited to in-house staff. 

There was also a proposal for the formation of a Joint Management - Staff Com- 
mittee. 

The Library's responses to these problems were totally rejected by 
Mr. Michael Botello (the International official) and he and his people left 
the meeting. On the following day, the union representatives tried to meet with 
the Mayor. They did meet with Mr. Edward Sullivan, the Deputy Mayor. 

The Director pointed out that there are grievance procedures established 
to handle any problems of this nature. With the approval of the Board he in- 
tends to arrange a meeting of Library representatives with the Deputy Mayor. 

The Director reported that the City is negotiating for possible uses of 
the former Charlestown Branch Library building. This will probably be resolved 
by mid-summer. The Library will retain materials there until this occurs. Upon 
the Director's request, and on motion duly made and seconded, it was 

VOTED: that the Director be, and hereby is, authorized, at his 

discretion, to declare the former Charlestown Branch Library 
building to be surplus property, inasmuch as the former 
Charlestown Branch Library building is to be vacated by the 
Library and is no longer necessary for the Library's operations. 



34(> 



347 



The Director reported that wery significant increases have occured in the 
circulation of materials for the General Library, and in the use of the new 
building for study purposes. He expects this trend will continue. 

A number of successful programs have already been held in the new building 
and a good range of programs are planned for the future. The Director intends 
to seek funding support from the National Endowment for the Humanities for 
programs over the next year. 

It was agreed to postpone the Annual Meeting to Tuesday, May 15, 1973. 
Further meetings will be held on May 25 and June 8. On motion duly made and 
seconded, it was 

VOTED: that the annual meeting be postponed from Monday, May 7, 1973 
to Tuesday, May 15, 1973. 

The President noted that his Presidential term was nearing an end. During 
this term, he felt the Library had been through a wery intense period and he 
expressed his thanks to all members of the Board for their cooperation. 

Dissolved at 5:45 p.m. 



I 



I 



First Vote for Secretaries Pro Tem 

Mr. Canham voted for Philip J. McNiff and John J. Connolly, Monsignor 
Murray voted for Philip J. McNiff and John J. Connolly, Mr. Parker voted 
for Philip J. McNiff and John J. Connolly, and Mr. Rabb voted for Philip 
J. McNiff and John J. Connolly; and Philip J. McNiff and John J. Connolly 
were declared elected Secretaries Pro Tem. 

On motion duly made and seconded, it was 



VOTED: 



and 



CO 



VOTED: 




y. 



that any member of the Board of Trustees be and hereby 
is authorized to sign on behalf of the Board bills, 
special drafts, and payrolls of the Library. 

that, until the next annual meeting, the President, or 
Vice President, or in the inability of either, any member 
of the Board, and by delegation the Director, or the 
Associate Director, be and he hereby is authorized to sign 
any and all contracts voted to be made by the Board in the 
name and behalf of the City of Boston and any and all com- 
munications in connection with the award of contracts so 
voted or recommended to be so voted and to authorize pay- 
ments under contracts so voted. 



Minutes of Annual Meeting 
Administrative Agency 



In Board of Trustees 
Tuesday, May 15, 1973 



The President stated that membership on Standing Committees for the ensuing 
year would be as follows: 



The annual meeting of the Trustees of the Public Library as an Administrative 
Agency was held in the Trustees Room at 4:50 p.m. 

Present: Messrs Canham, Murray, Parker, and Rabb, Trustees. 

The President, Mr. Rabb, in the chair. 

The Administrative Agency then proceeded to elect viva voce its officers 
for the ensuing year. 

First Vote for President 

Mr. Canham voted for Edward G. Murray, Monsignor Murray voted present, 
Mr. Parker voted for Edward G. Murray, and Mr. Rabb voted for Edward 
G. Murray; and Edward G. Murray was declared elected President. 

First Vote for Vice President 

Mr. Canham voted for Augustin H. Parker, Monsignor Murray voted for 
Augustin H. Parker, Mr. Parker voted present, and Mr. Rabb voted for 
Augustin H. Parker; and Augustin H. Parker was declared elected Vice 
President. 

First Vote for Secretary 

Mr. Canham voted for Liam M. Kelly, Monsignor Murray voted for Liam M. 
Kelly, Mr. Parker voted for Liam M. Kelly, and Mr. Rabb voted for Liam 
M. Kelly; and Liam M. Kelly was declared elected Secretary. 



I 



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BUILDINGS 

Msgr. Murray, Chairman 
Mr. Canham 
Mr. Parker 
Mr. Rabb 
Mrs. White 



FINANCE 

Mr. Parker, Chairman 
Mr. Canham 
Msgr. Murray 
Mr. Rabb 
Mrs. White 



PERSONNEL 

Mr. Rabb, Chairman 
Mr. Canham 
Msgr. Murray 
Mr. Parker 
Mrs. White 



The President stated that the Trustees as the appointive body must make 
provision at the annual meeting for hearings of Civil Service personnel when 
and as needed during the ensuing year. 

On motion duly made and seconded, it was 



VOTED: 



and 

FURTHER 

VOTED: 



I 



I 



that we, the Trustees of the Boston Public Library, having 
appointive authority over the Civil Service personnel at the 
Library, do appoint one of our members, Edward G. Murray, Trustee, 
to hold and conduct hearings in accordance with Chapter 31 of the 
General Laws whenever the said hearings are deemed necessary; 



that in the event of the unavailability of Edward G. Murray, 
President, Augustin H. Parker, Vice President, is hereby author- 
ized to conduct the above-mentioned hearings; this power to be 
valid only until the expiration of the appointment of any member 
of this Board. 



*Vote taken again at meeting of June 8, 1973. 



UH 



349 



The President then appointed Li am M. Kelly as Secretary of Comnittees and 
Philip J. McNiff and John J. Connolly as Secretaries of Committees Pro Tern to 
serve until the next annual meeting. 



Dissolved at 5:00 p.m. 



L<H 



Secretary 



I 



I 



The Secretary qualified for office by taking the following oath 

I, Liam M. Kelly, solemnly swear that I will well 
and faithfully perform all the duties incumbent upon me 
as Secretary of the Trustees of the Public Library of 
the City of Boston; so help me God. 




Sworn and subscribed to before me this^^'^^day of 
Suffolk County, s.s., Massachusetts. 





CO 



A.D/ 1973 at Boston, 



r 







Notary Public 



The Secretaries Pro Tem qualified for office by taking the following oaths: 

I, Philip J. McNiff, solemnly swear that I will well and 
faithfully perform all the duties incumbent upon me as 
Secretary Pro Tem of the Trustees of the Public Library of 
the City of Boston; so help me God. 



I 




I, John J. Connolly, solemnly swear that I will well an^ 
faithfully perform all the duties incumbent upon me as 
Secretary Pro Tem of the Trustees of the Public Library 
of the City of Boston; so help me God. 



Sworn and subscribed to before me this^f^da 
Suffolk County, s.s., Massachusetts. 




t Boston, 




.p/-^^ 



Notary Public 



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Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Tuesday, May 15, 1973 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:50 p.m. 

Present: Messrs Canham, Murray, Parker and Rabb, Trustees 
The President, Monsignor Murray, in the chair. 

The minutes of the regular meeting of April 6, 1973, as presented, were 
approved. 

As a result of public advertising, five bids were received for furnishing, 
delivering and installing microfilm and microfiche cabinets. On motion duly 
made and seconded, it was 

VOTED: that there be entered into with L. Goldstein & Son, Inc., 
244 Brighton Avenue, Boston, Massachusetts, the lowest 
eligible and responsible bidder in the public bidding, a 
contract for furnishing, delivering and installing micro- 
film and microfiche cabinets, as specified in the speci- 
fications, at a total cost not to exceed ten thousand 
nine hundred eighty-six dollars ($10,986.00). 

The Director reported that the terms of the settlement with the Profes- 
sional Staff Association had been ratified by the Association's membership. 

In response to a proposal from the non-professional union, a Joint Manage- 
ment Staff Committee has been formed and the first meeting had taken place. The 
Committee is comprised of five members from each side. 

The Director proposed that the position of Assistant Superintendent of Library 
Buildings be eliminated from the Table of Organization. The last holder of this 
title had been on extended leave of absence and has now taken a job elsewhere. 
The position has become redundant. On motion duly made and seconded, it was 

VOTED: that the position of Assistant Superintendent of Library 
Buildings be, and hereby is, removed from the Table of 
Library Organization. 

The Director reported that the Buildings Department is currently drawing up 
a program to paint and refurbish the Research Library building. As this work is 
completed the respective services will be set up in their new locations. The 
total program for restoring and renovating the Research Library building is 
going to be dependent on how much funding is available for this purpose. The 
only City funding available this year for capital improvements will be used 
for building the new Dudley Street Branch Library. All library monies have 
been eliminated from the 1974 Federal Budget. 

The Director reported that a very fine series of programs were presented 
during the past month in the new Lecture Hall. Film programs for the summer 
months are now being set up. 



350 



351 



The budget for the Eastern Regional Library Services had been approved by 
the Board of Library Commissioners. The amount for fiscal year 1974 is $1,364,438, 
The amount for the "Library of Last Recourse" program is $142,000. On motion 
duly made and seconded, it was 

VOTED: that the Budget for the fiscal year 1974 for operation 

of the Eastern Regional Library System be adopted as follows; 

SCHEDULE A SCHEDULE B 









CI 


C2 












SERVICES 


SERVICES 


TOTAL 


— 


Personnel 




$287,279 


$193,950 


$481, 


,229 


Books 


and Library Material 


75,000 


462,058 


537, 


,058 


Audio- 


-Visual 


Material 


35,000 


165,000 


200, 


,000 


Contractual 


Services 


17,000 


17,000 


34. 


,000 


Other 


Operating Expenses 


56,076 


56,075 


112, 


,051 



Total 



$470,355 $894,083 .$1,364,438 



The Museum of Fine Arts has inititated a program of selling membership cards 
to libraries. These cards will be circulated by the libraries to encourage 
broader based participation in the Museum's activities. It was the sense of 
the Board members that the Library should not participate in this program. 

The Director outlined the library section of the proposed reorganization 
plan submitted by the Secretary of Educational Affairs for the Commonwealth 
of Massachusetts. He noted the emphasis on Television and "Media". He sug- 
nested that what was needed was a move to strengthen Library commitments -- 
not a weakening of the Library's position under Television, He indicated that 
he expected to meet with the Secretary and intended td propose that his reor- 
ganization follow the same lines as the National Commission for Libraries and 
Information Services. /\ I l/f 

Dissolved at 5:30 p.m. p^^ ^ 

Secretary 




Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, June 8, 1973 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:50 p.m. 

Present: Messrs Maher, Murray, Parker, Rabb, and Mrs. White, Trustees. 

The President, Monsignor Murray, in the chair. 

The President welcomed Mr. Frank B. Maher to the Board. 

The minutes of the annual meeting of May 15, 1973, as presented, were 
approved. 



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Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the month of April ,1973. provided 
that expenditures from City Appropriations have the approval of the City 
Auditor: ^p^j^ 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



Total 



To Trust Funds 



Contractual Services 
Supplies and Materials 
Books 
Equipment 

Total 

To Special Appropriations 

Eastern Regional Public Library Systems 

Books 

Supplies and Materials 

Personal Services 

Total 



$436,332.73 

64,623.21 

8,663.42 

95,510.34 

192.00 

$605,311.70 



$ 1,578.73 

12,745.70 
2,130.75 

$ 16,455.18 



$ 99.849.34 
10,789.78 
25,067.12 

$135,706.24 



Following approval by the Director and in accordance with authority delegated 
to him by the Trustees, payment of bills, was authorized to be charged as follows 
for the month of April, 1973, provided that payment of bills from City Appropri- 
ation have the approval of the City Auditor: 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



Total 



To Trust Funds 



Contractual Services 
Supplies and Materials 
Books 
Equipment 



APRIL 

$436,322.73 

53,499.89 

3,194.79 

95,510.34 

10.572.57 

$599,100.32 



$ 1,578.73 

12,745.70 
2.130.75 



Total 



$ 16,455.18 



852 



353 



To Special Appropriations 
Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

Total 



$ 99,849.34 

4,579.22 

25,067.12 

$129,495.68 



I 



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and 



In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign 
the payrolls of the Library in representation of the 
Trustees for a period not to exceed four weeks from 
June 18, 1973. 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign 
the payrolls of the Library in representation of the 
Trustees for a period not to exceed four weeks from 
July 16, 1973. 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign 
the payrolls of the Library in representation of the 
Trustees for a period not to exceed four weeks from 
August 13, 1973. 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Director, 
or Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign 
the payrolls of the Library in representation of the 
Trustees for a period not to exceed four weeks from 
September 10, 1973. 



and 



and 



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The Director reported that the Shipping Department's panel truck drivers have 
raised a serious grievance concerning their having to pick up money at the branch 
libraries. The drivers raised the problem in the interests of their own safety. 
They would be willing to continue the practice if they are paid a premium. Various 
alternatives to this practice were being considered, including a return to con- 
tracting for panel truck services. The viable alternatives will be discussed by 
the staff -management committee. 

In response to public bidding, only one bid was received for the leasing of 
2 panel trucks. On motion duly made and seconded, it was 



VOTED: 



that there be entered into with Warren Coveney's Ford 
Sales, Inc., 777 Washington Street, Newton, Massachusetts, 
the sole bidder in the public bidding, a contract for the 
leasing of two panel trucks during the period July 1, 1973 
through June 30, 1974, at the following rates: 



Monthly rental cost per truck 
Mileage charge per mile 



$261.00 
$ .09 



The Director read the new terms of the agreement that had been reached 
with the Professional Staff Association. 

The new salary scales provide for an increase of 5% beginning January 1, 
1973 through December 31, 1973; an increase of 2% January 1, 1974 through 
June 30, 1974, and an increase of 5% July 1, 1974 through June 30, 1975. 
Authorization was requested for the President or Vice President to sign the 
contract on behalf of the Board. On motion duly made and seconded, it was 

VOTED: that the President or the Vice President be, and he is 
hereby authorized to sign on behalf of the Board of 
Trustees of the Public Library of the City of Boston ^ 
an Agreement between the Library Department of the City 
of Boston and the Boston Public Library Professional 
Staff Association for the period January 1, 1973 through 
June 30, 1975. 

The new scale of management salaries that had been presented earlier were 
approved; the scale provides for an increase of 5% effective January 1 , 1973 
through December 31, 1973. There was unanimous agreement that the Chairman of 
the Personnel Committee should take up the question of the salaries of the 
Director and Associate Director with the Mayor. 

The President stated that the Trustees as the appointive body make pro- 
visions at the annual meeting for hearings of Civil Service personnel when and 
as needed during the ensuing year. Inasmuch as Mr. Canham's term of office had 
expired and a successor had been appointed, it was necessary to have a new vote 
taken. On motion duly made and seconded, it was 

VOTED: that we, the Trustees of the Boston Public Library, having 
appointive authority over the Civil Service personnel at the 
Library, do appoint one of our members, Edward G. Murray, Trustee 
to hold and conduct hearings in accordance with Chapter 31 of the 
General Laws whenever the said hearings are deemed necessary; 



854 



MAY 



JUNE 



JULY 



355 



and 

FURTHER ^ ^^ . . M 

VOTED: that in the event of the unavailability of Edward G. Murray, 

President, Augustin H. Parker, Vice President, is hereby author- 
ized to conduct the above-mentioned hearings; this power to.be 
valid only until the expiration of the appointment of any member 
of this Board. 

The Director brought to the attention of the Board that provision needed 
to be made for covering for routine signatures during the summer recess when 
the Director may be absent from the Library. On motion duly made and seconded, 
it was 

VOTED: that effective June 11, 1973 through September 10, 1973 
in any absence of the Director, and Librarian, Philip J. 
McNiff, the name of John J. Connolly, Associate Director, 
or Liam M. Kelly, Assistant to the Director, be substituted 
for that of the Director, and Librarian, in all votes taken 
by the Board of Trustees whenever the Director, and Librarian 
has been authorized to accept gifts, payments made in recogni- 
tion for special services rendered, and payments received for 
publications and prints executed under Library sponsorship 
which in amount are not more than two thousand five hundred 
dollars ($2,500.00); to make authorized expenditures from 
principal and/or income of certain trust funds; to enter 
into contracts on behalf of the Board when such contracts 
have been authorized by the Board; and to authorize payments 
under contracts entered into. 

The Director reported receipt of Circular Letter Nos. 4,5,6,7, and 8 
from the Mayor's Office. 



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Dissolved at 5:10 p.m. 




Secretary 



iy&j( 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, September 28, 1973 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:50 p.m. 

Present: Messrs Maher. Parker, Rabb, and Mrs. White, Trustees 

The President, Monsignor Murray, in the chair. 

The minutes of the regular meetings of May 15, and June 8, 1973, as presented, 
were approved. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the months of May, June and July 1973, 
provided that expenditures from City Appropriation have the approval of the 
City Auditor: 



I 



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To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



$535,689.43 

62,686.28 

12,283.83 

67,247.37 

521.00 



$437,742.69 $544,513.05 

4,737.95 79,995.22 

17,477.26 14,794.25 

79,891.05 49,538.24 

1,182.20 380.00 



Total 



To Trust Funds 



Contractual Services 

Books 

Equipment 

Total 



$678,427.91 $541,031.15 $689,220.76 



$ 5,325.12 $ 4,313.51 $ 334.54 

2,282.27 18,083.68 
2,090.85 



$ 5,325.12 $ 8,686.63 $ 18,418.22 



To Special Appropriation 

Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 

Total 



$ 66,786.04 $ 87,232.10 $ 26,439.35 

4,693.34 5,729.45 10,194.35 

31,009.11 34,492.82 42,032.48 

$102,488.49 $127,454.37 $ 78,666.18 



Following approval by the Director and in accordance with authority delegated 
to him by the Trustees, payment of bills was authorized to be charged as follows 
for the months of May, June and July 1973, provided that payment of bills from 
City Appropriation have the approval of the City Auditor: 



MAY 



JUNE 



JULY 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



$535,689.43 

78,837.45 

17,373.85 

67,247.37 

2,042.52 



$437,742.69 $544,513.05 

21,158.77 100,655.67 

14,962.43 12,032.52 

79,891.05 49,538.24 

4,105.47 27,273.62 



Total 



$701,190.62 $557,860.41 $734,013.10 



To Trust Funds 



Contractual Services 

Books 

Equipment 

Total 



$ 5,325.12 



$ 4,313.51 $ 334.54 
2,282.27 18,083.68 
2.090.85 



$ 5,325.12 $ 8,686.63 $ 18,418.22 



356 



357 



MAY 



JUNE 



JULY 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

Total 



$ 66,786.04 $ 87,232.10 $ 26,439.35 

8,623.24 11,728.74 13,643.86 

31,009.11 34.492.82 42,032.48 

$106,418.39 $133,453.66 $ 82,115.69 



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Action taken by the Committee on Finance since the last meeting of the Board 
was approved as follows: 

On 25 June 1973 

Award of contract for furnishing, delivering, an d installing one 
CompuWnter II: 

VOTED: that there be awarded to Grant Graphics Division 
of Compugraphic Corporation, Second Avenue, North- 
west Industrial Park, Burlington, Massachusetts, 
the lowest eligible and responsible bidder in the 
public bidding, a contract for furnishing, deliver- 
ing, and installing one CompuWriter II, as specified 
in the specifications, at a total cost not to 
exceed ten thousand three hundred ninety dollars 
($10,390.00). 

Award of contract for furnishing, delivering and installing 
one headliner machine: 

VOTED: that there be entered into with Grant Graphics Division 
of Compugraphic Corporation, Second Avenue, Northwest 
Industrial Park, Burlington, Massachusetts, the lowest 
eligible, responsible and responsive bidder in the public 
bidding, a contract for furnishing, delivering and instal- 
ling one headliner machine, as specified in the specifi- 
cations, at a total cost not to exceed four thousand ninety- 
five dollars ($4,095.00). 

On 27 August 1973 

Acc eptance of instrument of lease of the pre mises situated at 
1*33 Main Street, North Reading, Massachusetts: 

VOTED: that the Board of Trustees in charge of the Library Department 
of the City of Boston, acting in the name of and for the City 
of Boston, do hereby accept an instrument of lease by and between 
RUTH S. OPPENHEIM and JERROLD N. OPPENHEIM, TRUSTEES, AS THEY ARE 
TRUSTEES UNDER AN INDENTURE OF TRUST DATED FEBRUARY 18, 1967, 
of the premises situated at 133 Main Street, North Reading, ^ 
Massachusetts, subject to the rental, terms .agreements, conditions, 
and covenants set forth in said instrument of lease; 



CO 



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a nrl 

VOTED: that Philip J. McNiff, Director, and Librarian, of the Public 

Library of the City of Boston, be and hereby is authorized and 

directed in the name and behalf of the Board of Trustees in charge 

of the Library Department of the City of Boston to execute said 
instrument of lease in quadruplicate. 

Award of contract for supplying and delivering miscellaneous offset 
paper supplies: 

VOTED: that there be entered into with Rourke-Eno Paper Co., Inc. 
11 Industrial Way, Wilmington, Massachusetts, the lowest 
responsible and eligible bidder in the public bidding, a 
contract for supplying and delivering miscellaneous offset 
paper supplies, as specified in the specifications, at a 
total cost not to exceed seventeen thousand nine hundred 
eleven dollars and fifty-five cents ($17,911.55). 

The Director brought to the attention of the Board that provisions should 
be made for the addition of the name of John J. Doherty, Assistant Director, 
to the vote concerning the signing of payrolls. Therefore, in accordance with 
the usual practice in the matter of signing payrolls, on motion duly made and 
seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director 
or upon his delegation John J. Connolly, Associate Director, 
or Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, or John J. Doherty, Assistant Director, 
be and hereby is authorized to sign the payrolls of the 
Library in representation of the Trustees for a period 
not to exceed four weeks from October 8, 1973. 

The minutes of the meeting of the Committee on Finance held on May 25, 1973, 
as presented, were approved. 

The Director reported that subsequent to the Trustees' action discharging 
Mr. David Ostiguy, an appeal was heard by the Civil Service Commission. The 
result of this hearing has not yet been announced. The vote taken by the Trustees 
concerning the discharge of Mr. Ostiguy was approved as follows: 



On 30 July 1973 



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VOTED: that the action o 
delegated by the 
and conduct heari 
the General Laws, 
1973 be confirmed 
was absent approx 
working days duri 
July 3, 1973, and 
sent on numberous 
day. 



f the President, acting on authorization 
Board of Trustees on 8 June 1973 to hold 
ngs in accordance with Chapter 31 of 
discharging David Ostiguy as of July 31, 
for the reasons that he, David Ostiguy, 
imately one hundred thirty-one full 
ng the period of June 9, 1972 through 
that he, David Ostiguy, was also ab- 
other occasions for part of the working 



The Director reported that four staff members above the P3 rank recently 
retired. It was a standard library procedure to designate such people as 
Officers Emeritus of the Library. He expressed the hope that an annual pro- 
9ram could be initiated to honor such people. On motion duly made and seconded 
It was 



8B5 



.359 



^y 



and 



and 



and 



VOTED: that Ruth Cannell who retired from the Library 

on April 30, 1973 be and hereby is appointed Chief, 
General Library Services Office Emeritus. 

VOTED: that Mary McDonough who retires from the Library on 

November 30, 1973 be and hereby is appointed Chief of 
Preparation, Resources and Processing Division Emeritus. 

VOTED: that Madeline Holt who retires from the Library on 
December 28, 1973 be and hereby is appointed Branch 
Librarian Emeritus. 

VOTED: that 01 lie Partridge who retires from the Library on 
December 31, 1973 be and hereby is appointed Senior 
Readers and Information Services Librarian Emeritus. 

The Chairman of the Personnel Committee reported that an increase of five 
percent for the salaries of the Director and the Associate Director had been 
approved. On motion duly made and seconded it was 

VOTED: that, effective January 1, 1973, the salary of Philip 

J. McNiff, Director, and Librarian, be increased from 

$31,650. per annum to $33,232.50 per annum, 
and 

VOTED: that effective January 1, 1973, the salary of John 

J. Connolly, Associate Director, be increased from 

$26,375. per annum, to $27,693.75 per annum. 

The Director noted that it was now time for the leases of the Adams Street 
and the Orient Heights Branch Library buildings to be renewed. This was done 
by the Library in the past, but the responsibility has now been taken over by 
the Public Facilities Commission. 

The Director reported that it was necessary to renew a contract with the 
F. W. Faxon Company for supplying serials and periodicals. The Library has been 
doing this for the past three years following an agreement with Boston Finance 
Commission. Last year's contract was written not to exceed $125,000. This 
year's contract will probably have to be increased to $150,000. due to price 
inflation. On motion duly made and seconded, it was 

VOTED: that there be entered into, without public advertis- 
ing, with F. W. Faxon Company, Inc., 15 Southwest 
Park, Westwood, Massachusetts, a contract for (1) 
supplying periodicals and serials for the year 1974 
and (2) servicing the subscriptions for the individu- 
al items throughout the year, subject to the terms, 
agreements, and conditions set forth in said contract. 

The Director reported that the Architects of the new Dudley Street Branch 
Library are now in the final stages of completing the working drawings. The 
Library has submitted a request for $200,000 of Federal funds -- this money 
would come out of Title I of the LSCA funds that are currently impounded. 

The Director reported that the Library has not yet received an official 
statement from the City as to what is the Library's approved budget for the 
current 18-month fiscal period. He felt it was desirable that the amount 
approved by the Council should be read into the record. This amount is 
$12,415,169.51. 



A schedule of meetings of the Board of Trustees for 1973-74 was presented 
The schedule is as follows: 



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September 28 
October 12 
October 26 
November 9 
December 14 
January 11 
January 25 
February 8 
February 22 
March 8 
March 22 
April 5 
April 26 
May 6 
May 24 
June 14 
June 28 



Full Board 

Commi ttee 

Full Board 

Committee 

Full Board 

Commi ttee 

Full Board 

Committee 

Full Board 

Committee 

Full Board 

Commi ttee 

Full Board 

Full Board - Annual 

Commi ttee 

Committee 

Full Board 



The Director reported receipt of Circular Letters 11, 12, 13, 14, 15 and 
16 from the Mayor's Office. 



Dissolved at 5:10 p.m. 



vL 



Secretary 




Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, October 26, 1973 



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A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:30 p.m. 

Present: Messrs Maher, Murray, Parker and Rabb, Trustees. 

The President, Monsignor Murray, in the chair. 

The minutes of the meeting of September 28, 1973, as presented, were approved 



3r>o 



.301 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the months of August and September 1973, 
provided that expenditures from City Appropriation have the approval of the 
City Auditor: 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



I 



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AUGUST 



SEPTEMBER 



TOTAL 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 
Equipment 

TOTAL 

To Special Appropriations 

Eastern Regional Public Library System 



AUGUST 


SEPTEMBER 


$431,949.23 

83,373.55 

21,043.49 

78,138.24 

204.49 


$433,762.57 

32,294.06 

18,411.81 

81,528.32 

609.40 


$614,709.00 


$566,606.16 


$ 1,496.68 

86.70 

1,343.95 

10,390.00 


$ 123.00 

3,042.95 

747.02 

5.746.27 


$ 13,317.33 


$ 9,659.24 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 
Equipment 



TOTAL 



$ 1,496.68 

96.70 

1,343.95 

10,390.00 

$ 13,327.33 



$ 123.00 

3,042.95 

747.02 

5,746.27 



$ 9,659.24 



CO 

o 



To Special Appropriation 
Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 



TOTAL 



$ 43,937.86 

5,590.36 

34.917.64 

$ 84,445.86 



$ 29,545.18 
15,832.71 
30.605.82 

$ 75.983.71 



I 



I 



Books 

Supplies and Materials 

Personal Services 



TOTAL 



$ 43.937.86 

5.659.09 

34.917.64 

$ 84,514.59 



$ 29.545.18 

3.517.08 

30.605.82 

$ 63.668.08 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the months of August and September 1973. provided that payment 
of bills from City Appropriation have the approval of the City Auditor: 



AUGUST 



SEPTEMBER 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

TOTAL 



$431,949.23 

88.867.78 

21,133.63 

78,138.24 

2.337.60 

$622,426.48 



$433,762.57 

47,130.47 

9,853.05 

81,528.32 

25.721.68 

$597,996.09 



I 



I 



In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff. Director, 
or upon his delegation John J. Connolly. Associate Direc- 
tor, or Liam M. Kelly. Assistant to the Director, and 
Secretary of the Trustees, or Kevin T. FitzPa trick. Super- 
visor, Business Operations, or John J. Doherty, Assistant 
Director, be and hereby is authorized to sign the payrolls 
of the Library in representation of the Trustees for a 
period not to exceed four weeks from November 5, 1973. 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation John J. Connolly, Associate Direc- 
tor, or Liam M. Kelly, Assistant to the Director, and 
Secretary of the Trustees, or Kevin T. FitzPatrick, Super- 
visor, Business Operations, or John J. Doherty. Assistant 
Director, be and hereby is authorized to sign the payrolls 
of the Library in representation of the Trustees for a 
period not to exceed four weeks from December 3, 1973. 

The Director reported that it was now necessary to add the name of John J. 
Doherty. Assistant Director, to the vote authorizing the payment of all vouchers 
or bills covering expenditures. On motion duly made and seconded, it was 



and 



m2 



Sfv'? 



VOTED: that Philip J. McNiff, or upon his delegation, John J. 

Connolly, Associate Director, or John J. Doherty, Assistant 
Director, or Liam M. Kelly, Assistant to the Director, and 
Secretary of the Trustees, or Kevin T. FitzPatrick, Super- 
visor, Business Operations, be and hereby is authorized to 
sign on behalf of the Board in approval of the payment of 
all vouchers or bills covering expenditures incurred in terms 
of one quarter of the 1972 budget allowances, but in no case 
exceeding those in the budget estimates for the fiscal year 
1973, as shall be approved by the Board of Trustees prior to 
December 31, 1972; said payments to be reported to the Board 
at its next regular meeting for confirmation. 

The Director reported on a recent confrontation with Local 1526 of AFSCME. 
The major issues related to requests for upgrading, dress code, and security. 
All of these matters had been raised some time ago, but the normal grievance 
procedures had not been followed through by the Union. Some concessions had 
been made by the Library on the matter of dress code, but the administration was 
firm in requiring appropriate dress for those persons working directly with the 
public. On the matter of security, efforts had been made during the past year to 
bolster security arrangements both in Central and in the branches. Security was 
a matter of concern for everybody in the Library. The ideal arrangement would be 
to have uniformed police in areas where there are real problems. General service 
is not always satisfactory. Discussions on this subject were continuing with the 
various staff groups. 

The Director reported that the Consortium Program was moving ahead and a 
number of projects were currently underway. Efforts were underway to actually 
formalize this group, and a constitution was being drafted. A Union-list of the 
microform holdings of the five members was about to be published. A number of 
other institutions have expressed interest in Consortium membership. 

The Director reported on a visit by Mr. McEliece and Mr. Kamin, staff members 
of the Committee on Investigation of the House Appropriations Committee. They 
were concerned with the effectiveness of the NPAC (National Program for Acquisi- 
tions and Cataloging) Program. Tremendous benefits have been derived from this 
program by libraries throughout the United States and around the world. The 
Appropriations Committee was concerned as to the continuous justification for 
program, and they are getting the view that it is the most effective service 
offered by the Library of Congress and that it needs to be further expanded. 



1 



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the 



The Library recently hosted a delegation of librarians from the People's 
Republic of China. The Director pointed out that this was the first such delega- 
tion to visit this country and was a most distinguished group. In the course of 
their visit, they offered to facilitate the exchange of materials with China. 



A meeting of the Associates was held in the Lecture Hall of the General 
Library on the evening of October 10. Mr. Elliot Norton gave the first lect 
under the sponsorship of the Charlotte Cushman Fund, 
presided at the meeting in her new capacity as Chain 



ecture 
Mrs. Richard Ehrlich 
presiaea at tne meeting in ner new tdpatiuy a:s unairman of the Associates, and 
the Director felt that she had done an excellent job. He again noted that it 
was Mr. Elliot Norton who had been responsible for bringing the Charlotte Cush- 
man Fund to the Boston Public Library. 



On Sunday, October 14, a concert was held in the Lecture Hall in salute to 
Roland Hayes. The concert was given by his daughter, Afrika. It was a very 
successful afternoon and brought many people into the Library who had never been 



I 



I 



before -- one of the functions of a meeting such as this. 

The Director reported that during the week of October 14 the I. A. P. A. was 
meeting in the Boston area. In honor of this the Pan-American Union had requested 
to put up an exhibit and hold a reception in honor of these visitors. The 
Director expressed confidence that there will be international benefits accruing 
to the Library resulting from this occasion. 

The Director reported that an excellent book exhibit organized under the 
auspices of several organizations involved with world peace. This exhibit was 
presented in the Concourse Level of the General Library in celebration of U.N. 
Week and has been attracting a good deal of attention. He expressed the hope 
that this can be made an annual affair and that the exhibit can then be made 
available to other libraries in the Region. 

The Director reported that hearings had been conducted all day on October 3 
by the National Comnission on Libraries and Information Services. A copy of the 
Commission's draft proposal was distributed to all libraries in the Region. He 
felt that overall the program was disappointing in that it represents a top down 
approach that is too academic instead of being concerned with the development of 
realistic programs at the local level. However, it is doubtful whether there will 
be funding for any such program. 

The Director reported that as part of a long range bibliographic services^ 
program, a program has now been developed to convert to book-form the Children s 
Catalog, General Library Catalog and the Research Library Catalog. This plan 
calls for the conversion of the Children's Catalog between January and June 
1974 with the revision of the General Library Catalog being undertaken during 
that same time period. 



Dissolved at 5:35 p.m. 




/^ UU^ 



Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, December 14, 1973 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:30 p.m. 

Present: Messrs Maher, Murray, Parker, Rabb, and Mrs. White, Trustees. 

The President, Monsignor Murray, in the chair. 

The minutes of the meeting of October 26. 1973. as presented, were approved. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services a"d supplies were 
authorized to be charged as follows for the month of October 1973. provided that 
expenditures from City Appropriation have the approval of the City Auditor. 

OCTOBER 



To City Apf>ropriation 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 

TOTAL 



$700,290.37 

58,781.38 

14,786.50 

76,355.68 

77.00 

$850,290.93 



BH4 



OCTOBER 



To Trust Funds 

Personal Services 
Contractual Services 
Books 



TOTAL 



$ 165.00 

106.79 

5,408.85 

$ 5,680.64 



1 



36: 



I 



The Director reported that authorization to sign payrolls as well as authori 
zation for routine operating procedures during calendar 1974 were needed at this 
time. On motion duly made and seconded, it was 



VOTED: 



To Special Appropriations 
Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 52,903.43 
11,399.78 
36.817.23 

$101,120.44 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the month of October, 1973, provided that payment of bills from 
City Appropriations have the approval of the City Auditor: 






OCTOBER 



To City Appropriations 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



To Trust Funds 

Personal Services 
Contractual Services 
Books 



TOTAL 



$700,290.37 
28,867.35 
16,232.38 
76,355.68 
10.314.30 

$832,060.08 



$ 165.00 

106.79 

5.408.85 

$ 5,680.64 



I 



I 



that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant to the 
Director, and Secretary of the Trustees, or John J. Doherty, 
Assistant Director, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign 
the payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from December 31, 1973. 

and VOTED: that Philip J. McNiff, Director, or upon his delegation, 

Liam M. Kelly, Assistant to the Director, and Secretary 
of the Trustees, or John J. Doherty, Assistant Director, 
or Louis A. Sasso, Assistant to the Director, be and 
hereby is authorized to act on behalf of the Trustees 
in the administration of the personnel procedures estab- 
lished by them for the appointment of all officers and 
employees of the Library up to but not including the 
level immediately below that of the Director, and to fix 
the remuneration for all such officers and employees 
subject to the salary and wage scales as currently estab- 
lished by vote of the Trustees, said appointments and 
changes in remuneration to be reported to the Trustees at 
their next meeting for confirmation. 



and 



and 



To Special Appropriation 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 52,903.43 

8,882.22 

36.817.23 

$ 98,602.88 



VOTED: that Philip J. McNiff, or upon his delegation, Liam M. 
Kelly, Assistant to the Director, and Secretary of the 
Trustees, or John J. Doherty, Assistant Director, or 
Kevin T. FitzPatrick, Supervisor, Business Operations, be 
and hereby is authorized to sign on behalf of the Board in 
approval of the payment of all vouchers or bills covering 
expenditures incurred in terms of one quarter of the 
1973 budget allowances, but in no case exceeding those in 
the budget estimates for the fiscal year 1974, as shall 
be approved by the Board of Trustees prior to December 31, 
1973; said payments to be reported to the Board at its 
next regular meeting for confirmation. 

VOTED: that until January 1, 1975, the President, Vice President, 
the Director, and the Secretary of the Trustees, be and 
they hereby are severally authorized to sign any and all 
contracts voted to be made by the Board in the name and 
behalf of the City and any and all communications in 
connection with the award of contracts so voted or 
recommended to be so voted. 



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6 



3r»7 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, February 1, 1974 



and 

VOTED: that, for the signing of checks drawn upon the petty cash 
checking accounts of the Library, Catherine A. Farrell , 
Principal Accountant, or Liam M. Kelly, Secretary of the 
Trustees, Clerk of tne Corporation, or John J. Doherty, 
Assistant Director, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, in the order of their respective 
availability, be authorized to sign checks; and Philip J. 
McNiff, Director, or Liam M. Kelly, Secretary of the Trustees, 
Clerk of the Corporation, or John J. Doherty, Assistant 
Director, or Kevin T. FitzPatrick, Supervisor, Business 
Operations, in the order of their respective availability 
be authorized to countersign checks, provided that in no 
instance does the same individual both sign and countersign 
a check. 

The Director noted that early in 1974 it would be necessary to submit 
budget proposals for the year 1974-75. Since the approval of the last budget 
there had been a number of increases approved to become effective January, 
July, and September of 1974. These would have substantial impact on the per- 
sonnel budget for 1974-75. In addition there have been significant increases 
in the cost for electricity, heat etc. A new State Aid Bill has been submitted 
to the Legislature, and if this were passed, it would help to offset some of 
these increases. 

The Director spoke of the use of the General Library and expressed great 
encouragement with the dramatic increase in the use of the library. Circula- 
tion for Central has increased about 100 percent. On the other hand, there 
has not been any noticeable decrease in the use of the Research Library. 

Discussions have been held on the setting-up of a new information-inspec- 
tion unit. Most of these new positions will come out of present allocated 
positions and will not necessitate adding new positions. For those branches 
where there have been difficulties, outside guard service will be recommended. 
This would be done on a month-to-month basis with periodic re-evaluation of 
the situation. 

The Director reported that the contract with the Professional Staff Associa- 
tion calls for a 2% increase in January of 1974 with an additional 5% increase 
due in July. He recommended that a 2% increase be granted as of January, 1974, 
to the management staff below the P7 level. The matter of management salary 
scales for the next fiscal year, July 1, 1974 - June 30, 1975 requires further 
study before a recommendation is presented for Trustee approval. At this time 
the Director recommended that Gunars Rutkovskis and Liam Kelly be moved to the 
Assistant Director level. Following discussion these actions were approved. 

Dissolved at 5:15 p.m. 



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A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:30 p.m. 

Present: Messrs Maher, Murray, Parker, Rabb, and Mrs. White, Trustees. 

The President, Monsignor Murray, in the chair. 

The minutes of the regular meeting of December 14, 1973, as presented were 
approved. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the months of November and December, 1973, 
provided that expenditures from City Appropriation have the approval of the 
City Auditor: 



I 



I 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



Total 



To Trust Funds 



Personal Services 
Contractual Services 
Supplies and Materials 
Books 
Equipment 



Total 



Gifts for Current Use 



NOVEMBER 



$452,337.65 

57,437.48 

27,013.40 

84,616.34 

89.50 

$621,494.37 



$ 117.00 

5,483.32 

11.80 

6,667.22 



$ 12,279.34 
$ 130.06 



DECEMBER 



$453,475.90 

55,234.39 

9,854.51 

256,281.19 

958.55 

$775,804.54 



$ 174.00 

3,312.20 

6.72 

6,007.88 

1,160.28 

$ 10,661.08 



To Special Appropriations 

Eastern Regional Public Library System 





Books 

Supplies and Materials 

Personal Services 

Total 



$ 69,935.12 

4,495.84 

30,687.40 

$105,118.36 



$ 83,064.48 

3,848.16 

33,361.56 

$120,274.20 



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3e>8 



.Sfi9 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the months of November and December, 1973, provided that payment 
of bills from City Appropriations have the approval of the City Auditor: 



To City Appropriations 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



Total 



To Trust Funds 



Personal Services 
Contractual Services 
Supplies and Materials 
Books 
Equipment 



Total 



Gifts for Current Use 



NOVEMBER 


DECEMBER 


$452,337.65 
78,932.86 
14,453.59 
84,616.34 
10,478.11 


$453,475.90 

70,460.45 

12,478.23 

256,281.19 

10,492.38 


$640,818.55 


$803,188.15 


$ 117.00 

5,483.32 

11.80 

6,667.22 

159.88 


$ 174.00 

3,312.20 

6.72 

6,007.88 

1,160.28 


$ 12,439.22 


$ 10,661.08 


$ 130.06 





1 



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To Special Appropriations 

Eastern Regional Public Library System 



I 



Books 

Supplies and Materials 

Personal Services 

Total 



$ 30,687.40 

4,991.01 

69,935.12 

$105,613.53 



$ 83,064.48 

4,691.85 

33.361.56 

$121,117.89 



I 



Action taken by the Committee on Finance since the last meeting of the Board 
was approved as follows: 

On 15 January 1974 

*Award of contract for supplying and delivering miscella neous offset 
paper supplies ; 

VOTED: that there be entered into with Rourke-Eno Paper Co., 

Inc., 11 Industrial Way, Wilmington, Massachusetts, the 
lowest responsible and eligible bidder in the public bidding, 
a contract for supplying and delivering miscellaneous offset 
paper supplies, as specified in the specifications, at a total 
cost not to exceed nineteen thousand one hundred nineteen 
dollars and ninety cents ($19,119.90). 



I 



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Award of contract for maintenance service for ten elevators : 

VOTED: that, without publicly advertising for bids, there be 
entered into with Otis Elevator Company, 275 Hancock 
Street, North Quincy, Massachusetts, a contract for 
maintenance service for ten elevators in the General 
Library building during the period February 1 - June 
30, 1974 at a total cost not to exceed eight thousand 
five hundred sixty-seven dollars and twenty cents 
($8,567.20), subject to the terms, agreements, conditions, 
and covenants set forth in said contract. 

Authorization to sign payrolls : 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff , Director, 
or upon his delegation Liam M. Kelly, Assistant to the 
Director, and Secretary of the Trustees, or John J. Doherty, 
Assistant Director, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign 
the payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from January 28, 1974. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant to the 
Director, and Secretary of the Trustees, or John J. Doherty, 
Assistant Director, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign 
the payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from February 25, 1974. 

The Director reported that a bill seeking an increase of 12 1/2 cents in the 
per capita state support has been filed in the House. The present support per capita 
is 37 1/2 cents. He pointed out that during the past three or four years while this 
level of support has remained unchanged, the level of service has been upgraded 
verv significantly. Reimbursement has not matched the amount of service given. 
There are presently about 90,000 non-resident borrowers and last year they accounted 
for about 45% of circulation for the Central Library. More than 50% of films 
borrowed were borrowed by non-residents while the use of the Research Library was 
similar. He suggested that there is a responsibility to ensure a sharing of support. 

On the matter of next year's budget, the Director reported that he had spoken 
with the Deputy Mayor regarding the major increases. Increases in the Personnel 
budget were attributable to a number of contractual increases totaling 1Z 1/Z per cent 
during the present fiscal period. The actual number of positions requested 
represented a net decrease of five positions. The budget also reflects sizeable 



♦Rescinded by the Finance Committee on January 15, 1974. 



870 



371 



increases in the operating costs. If the City's policy of austerity requires 
cut-backs, those cut-backs will have to come from positions. Staff will have to 
be added when the Washington Village branch re-opens and also when the Rare 
Book room is opened since that department is not presently fully staffed. 

The Director said that he had also discussed the matter of Sunday opening 
during the Summer with both the Budget Commissioner and with Mr. Sullivan, the 
Deputy Mayor, and they acknowledged the desirability of doing this. $40,000 
has been included in the proposed budget for this purpose. The Deputy Mayor had 
pointed out that the City Administration was fully cognizant of the important role 
the Library is performing in the City. However, the Administration is intent on 
keeping the tax rate under $200 and the question therefore is how much library 
service the City can afford to buy. 

Since there has not been any change in the Ordinances, the Mayor is still 
required to present the budget to the City Council by the second Monday in 
February. This will give City departments the advantage of knowing what their 
budgets are going to be. The Director said that the Mayor and the Council have 
always been understanding and supportive of the Library, and these cost increases 
are facing every City department. He was confident the Library would be fairly 
treated. 

A number of requests for the recently released Federal money have been sub- 
mitted to the Bureau of Library Extension. Some money is available under the 1973 
Federal Budget for Buildings. The Dudley Street application ought to rate highly. 
There is now a new administration in the Bureau and new state re-organization in 
the making. Both of these could be critical to the development of Libraries. 
Requests for Federal support have been submitted for several projects, including 
conversion of the General Library catalog to book-form. 

On the Consortium activities the Director reported that successful meetings 
had been held with Mr. Richard Talbot, Director of Libraries, University of 
Massachusetts, Amherst; Mr. Walter Grossman, Library Director, University of 
Massachusetts, Boston; and Miss Natalie Nicolsen, Director of Libraries, Massachu- 
setts Institute of Technology. 

The Director reported that the Hyde Park Branch would celebrate its Centennial 
on Sunday, March 4. 

Dissolved at 5:20 p.m. . // 



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Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the month of January, 1974, provided 
that expenditures from City Appropriation have the approval of the City Auditor: 



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Secretary 




JANUARY 



To City Appropriation 



Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 



Total 



To Trust Funds 

Personal Services 
Contractual Services 
Books 

Total 

To Special Appropriation 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

Total 



$561,235.68 

73,010.91 

54,884.04 

94,012.13 

1.088.40 

$784,231.16 



$ 186.00 

930.44 

4,036.30 

$ 5,152.74 



$136,803.61 

6,437.69 

41.916.51 

$185,157.81 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the month of January, 1974, provided that payment of bills from 
City Appropriation have the approval of the City Auditor: 

JANUARY 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, February 22, 1974 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:25 p.m. 

Present: Messrs Maher, Murray, Parker and Mrs. White, Trustees. 
The President, Monsignor Murray, in the chair. 



I 



I 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Total 



$561,235.68 
88,887.69 
45,041.03 
94,012.13 
10.721.78 

$799,898.31 



n^ i ^ 



37:? 



To Trust Funds 

Personal Services 
Contractual Services 
Books 



Total 



$ 186.00 

930.44 

4,036.30 

$ 5,152.74 



1 



I 



To Special Appropriation 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 



$136,803.61 

8,094.37 

41.916.51 



Total $186,814.49 

Action taken by the Committee on Finance was approved as follows: 

On 9 November 1973 

Reimbursement for expenses incurred by activit ies of Urban Library 
Trustees Council : 

VOTED: that Edward G. Murray, acting in representation of the 
Trustees, be reimbursed for miscellaneous expenses in- 
curred in conjunction with the activities of the Urban 
Library Trustees Council. 

In response to public advertising six bids were received for HVAC filters. 
The low bid was substantially below the anticipated cost and the Director re- 
commended the award of a contract to the Farr Company, the lowest bidder. On 
motion duly made and seconded, it was 

VOTED: that there be entered into with the Farr Company, 
388 Hillside Avenue, Needham, Massachusetts, the 
lowest eligible and responsible bidder in the public 
bidding, a contract for supplying and delivering 
miscellaneous filters for the Boston Public Library s 
heating, ventilating and air conditioning systems, 
as specified in the specifications, at a total cost 
not to exceed four thousand eleven dollars and 
twenty cents ($4,011.20). 

The Director reported that the Public Facilities Department was ready to 
go out to bid on the new Dudley Street Branch Library. During the following 
discussion the Director said that a set of plans would be available at the next 
meeting of the Board. 

The Director reported that he had received a very encouraging letter from 
Mr Robert Vey, in which he indicated that a sum of $2,000,000 was included in 
the Mayor's Capital Outlay Program to build two branch libraries, one at Lower 



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Mills and the other at Codman Square. Mr. Vey has already contracted the pro- 
posed architect, Mr. Paul Carroll, the same architect selected by the Trustees 
for this iob some years ago. Also included in the Capital Outlay Program is 
$400 000 for "pointing" the McKim building. The $3,500,000 requested from the 
Federal Government for renovation of the McKim building was turned down. 

The Director reported that real problems had been experienced in trying to 
maintain bookmobile schedules. The Library had been trying to keep three book- 
mobiles on the road but because of breakdowns, drivers absence, etc. there were 
too many breakdowns in the schedules. Therefore the schedules have been revised 
in order to develop schedules that the Library can guarantee. This will mean 
scheduling two bookmobiles with the other always available for back-up. A 
number of complaints had been received on this matter. However, the Director 
said that the new schedules were drawn up after much thought and he is hopeful 
they will result in more satisfactory service. 

At this point the Director introduced Mr. Philip Driscoll, recently appointed 
a<^ Assistant to the Director for Information and Publications. The Director said 
that many of the recent very successful programs in the Library were due in 
large part to Mr. Driscoll 's efforts. Two major programs were in the planning 
stage and he asked Mr. Driscoll to speak about them. The first program Mr. 
Driscoll spoke about was the NOVA program which was being planned in cooperation 
with WGBH. NOVA is a series of programs in Science and Technology being 
developed by WGBH under the direction of Mr. Michael Ambrosino. There will be 
thirteen programs in this first series. Library staff members have been previewing 
these with a view to developing a prepared reading list to go along with each 
program. These programs will be shown on Channel 2 both Sunday and Thursday 
evenings. The Library is organizing discussion groups led by recognized experts 
that will meet on Tuesday evenings in the Library to discuss the previous Sunday s 
program. In addition these reading lists are being distributed to every tele- 
vision station in the PBS network and to every public library in the cities of 
the PBS network. The Boston Public Library will receive credits following each 
television showing. 

The other program in the planning stage is a Bicentennial Program in co- 
operation with Boston 200. A proposal has been submitted to the National 
Endowment for the Humanities to support this program. It will involve the 
development and the setting up a permanent and floating exhibits ]n/ne 
Library. Mr. Driscoll said that he went to the National Endowment for the 
Humanities along with representatives of Boston 200 to submit a draft of the 
proposal seeking $100,000 support. The proposal was enthusiastically received 
by the NEH officers and the sponsors are optimistic that the program will 
receive Endowment support. In addition to exhibits there will be a series of 
poetry readings featuring Boston poets. 

The Director pointed out that all of these programs are representative of 
the real educational impact that the Library can have on the community. 

/ \ 
Dissolved at 5:20 p.m. 




Secretary 



a74 



875 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, April 26, 1974 



A regular meeting of the Trustees as an Administrative Agency of the City of 
Boston was held in the Trustees Room at 4:45 p.m. 

Present: Messrs Maher, Murray, Parker, Rabb and Mrs. White, Trustees. 
The President, Monsignor Murray, in the chair. 

The minutes of the regular meetings of February 1 and February 22, 1974, as 
presented, were approved. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the month of February, 1974, provided 
that expenditures from City Appropriation have the approval of the City Auditor: 



FEBRUARY 



To City Appropriation 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Total 

Gifts for Current Use 

To Trust Funds 

Personal Services 
Contractual Services 
Books 

Total 

To Special Appropriation 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

Total 



$450,799.31 

40,231.31 

9,328.76 

71,731.77 

2.415.48 

$574,506.63 

21.40 



$ 102.00 

751.32 

12.139.45 

$ 12,992.77 



$ 60,923.89 

4,340.22 

34,537.75 

$ 99,801.86 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be 



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charged as follows for the month of February, 1974, provided that payment of 
bills from City Appropriation have the approval of the City Auditor: 



FEBRUARY 



To City Appropriation 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Total 

Gifts for Current Use 

To Trust Funds 

Personal Services 
Contractual Services 
Books 

Total 

To Special Appropriation 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

Total 



$450,799.31 
76,752.31 
14,203.27 
71,731.77 
12.168.10 

$625,654.76 

$ 21.40 



$ 102.00 

751.32 

12.139.45 

$ 12,992.77 



$ 60,923.89 

6,463.20 

34.537.75 

$101,924.84 



Action taken by the Corrmittee on Finance since the last meeting of the Board 
was approved as follows: 

On 8 March 1974 

Recission of vote to enter into a contract for certain offset paper 
supplies : 

VOTED: that there be and hereby is rescinded the vote taken 

by the Finance Committee of the Trustees January 15, 1974 
to enter into a contract with Rourke-Eno Paper Co., Inc. 
for certain offset paper supplies at a total cost not to 
exceed nineteen thousand one hundred nineteen dollars 
and ninety cents ($19,119.90). 



87 r. 



377 



Award of contract without publicly re-advertising for supplying 
and delivering miscellaneous offset paper supplies : 

VOTED; that without publicly re-advertising for bids there 
be entered into with Rourke-Eno Paper Co., Inc., 
11 Industrial Way, Wilmington, Massachusetts, a 
contract for supplying and delivering miscellaneous 
offset paper supplies, at a total cost not to exceed 
nineteen thousand one hundred nineteen dollars and 
ninety cents ($19,119.90), and as specified in the 
specifications, except that the quantities of any 
items may be readjusted subject to any Federal Govern- 
ment allowances for price increases that might cause 
the total price otherwise to exceed nineteen thousand 
one hundred nineteen dollars and ninety cents ($19,119.90). 

On 5 April 1974 

Authorization to sign payrolls : 

VOTED: that subject to the approval of the Mayor, in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Li am M. Kelly, Assistant to the 
Director, and Secretary of the Trustees, or John J. 
Doherty, Assistant Director, or Kevin T. FitzPa trick, 
Supervisor, Business Operations, be and hereby is author- 
ized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
April 22, 1974. 

Rejection of bids for supplying and delivering 385 dozen rolls of 
"Scotch" tape : 

VOTED: that there be, and hereby are, rejected all bids 
received in the public bidding of March 25, 1974 
for supplying and delivering 385 dozen rolls of 
"Scotch" tape. 

Award of contract for supplying and delivering miscellaneous 
electrical ballasts : 

VOTED: that there be entered into with Westinghouse Electric 
Supply Co., 375 Harrison Avenue, Boston, Massachusetts, 
the lowest eligible and responsible bidder in the public 
bidding, a contract for supplying and delivering miscel- 
laneous electrical ballasts, as specified in the specifi- 
cations, at a total cost not to exceed six thousand nine 
hundred forty-six dollars and eighty cents ($6,946.80). 



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Award of contract for supplying and delivering miscellaneous 
paper envelopes : 

VOTED: that there be entered into with Boston Envelope Company, 
150 Royal 1 Street, Canton, Massachusetts, the lowest 
eligible and responsible bidder in the public bidding, 
a contract for supplying and delivering miscellaneous 
paper envelopes, as specified in the specifications, at 
a total cost not to exceed six thousand three hundred 
sixty-four dollars and eighty cents ($6,364.80). 

Award of contract for supplying and delivering book binding cloth: 

VOTED: that there be entered into with The Columbia Mills, Inc., 
108 West Jefferson Street, Syracuse, New York, the lowest 
eligible and responsible bidder in the public bidding, a 
contract for supplying and delivering book binding cloth, 
as specified in the specifications, at a total cost not 
to exceed eleven thousand five hundred one dollars ($11,501.) 



Award of contract for supplying and delivering 
panels for CF-4 activated carbon filters: 



2,616 carbon filled 



pane 
VOTED: 



that there be entered into with Air Engineering, Inc., 
354 Main Street, Winthrop, Massachusetts, the sole 
bidder in the public bidding, a contract for supplying 
and delivering 2,616 carbon filled panels for CF-4 
activated carbon filters, as specified in the specifica- 
tions, at a total cost not to exceed sixteen thousand 
three hundred fifty dollars ($16,350.00). 

Award of contract for supplying and delive ring 100% all rag, 
four-ply mount board: 

VOTED: that there be entered into with University Products, Inc., 
South Canal Street, Holyoke, Massachusetts, the lowest 
eligible and responsible bidder in the public bidding, a 
contract for supplying and delivering 100% all rag, four-ply 
mount board, as specified in the specifications, at a total 
cost not to exceed three thousand eight hundred seventy 
dollars ($3,870.00). 

Award of contract for supplying and delivering misce llaneous 
office supplies : 



VOTED: that there be entered into with 
20 Province Street, Boston, Mas 
eligible and responsible bidder 
contract for supplying and deli 
supplies, as specified in the s 
numbered 4, 7, I3c, 33, 34, 35, 
44, 46, 47d, 47e.^47f, 48, 50, 
64c, 66, 68b, 71a, and 71b, at 
five thousand six hundred forty 
cents ($5,645.47). 



Martin's Stationery Co., 
sachusetts, the lowest 

in the public bidding, a 
vering miscellaneous office 
pecifi cations under Items 

36, 37, 41b, 41c, 43b, 43c, 
51, 56a, 56b, 60, 62, 64b, 
a total cost not to exceed 
-five dollars and forty-seven 



878 



8 



79 



and 

VOTED: that there be entered Into with J. L. Hammett Co., Hammett 

Place, Bralntree, Massachusetts, the lowest eligible and 
responsible bidder in the public bidding, a contract for 
supplying and delivering miscellaneous office supplies, as 
specified in the specifications under Items numbered 2d, 
13a, 13b, 16, 19, 20, 22, 24, 39, 40a, 40b, 49, 52, 55b, 
55c, 61, 63a, 63b, 67, and 69, at a total cost not to ex- 
ceed two thousand two hundred fifty-eight dollars and 
forty-one cents ($2,258.41). 
and 

VOTED: that there be entered into with Litton Office Products Center, 
84 Kingston Street, Boston, Massachusetts, the lowest eligible 
and responsible bidder in the public bidding, a contract for 
supplying and delivering miscellaneous office supplies, as 
specified in the specifications under Items number 2a, 2b, 
2c, 3, 5, 6, 9, 10, 11, 12, 14, 15, 17, 18, 21, 23, 25, 26a, 
26b, 26c, 27a, 27b, 28, 29a, 29b, 30, 31, 32a, 32b, 32c, 38, 40, 
41a, 42, 43a, 43d, 47a, 47b, 47c, 53, 54, 55a, 57, 58, 59, 64a, 
and 67, at a total cost not to exceed six thousand one hundred 
thirty-one dollars and thirty cents ($6,131.30). 

Award of contract for supplying and delivering 444 print boxes : 

VOTED: that there be entered into with Spink & Gaborc, Inc., 

32 West 18th Street, New York, New York, the sole bidder 
in the public bidding, a contract for supplying and 
delivering 444 print boxes, as specified in the specifica- 
tions, at a total cost not to exceed six thousand three 
hundred eighty-seven dollars ($6,387.00). 

The minutes of the meeting of the Comnittee on Buildings on January 15, 1974, 
as presented, were approved. 

The Director reported that in response to public advertising three bids were 
received for supplying and delivering book jacket covers. One of these bids was 
not responsive in that it did not meet the specifications, and it was recommended 
that the contract be awarded to the lowest responsive and eligible bidder. On 
motion duly made and seconded, it was 

VOTED: that there be entered into with Bro-Dart, Inc., 1609 Memorial 
Avenue, Williamsport, Pennsylvania, the lowest eligible, 
responsible and responsive bidder in the public bidding, a 
contract for supplying and deliverinq book jacket covers, as 
specified in the specifications, at a total cost not to exceed 
seven thousand six hundred thirty-four dollars and ninety cents 
($7,634.90). 

The Director reported that the Library has had a standard contract with 
Gilbert Small & Co. over the years for the monitoring of water levels in the 
McKim building. On motion duly made and seconded, it was 



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VOTED: that there be entered into, without public advertising, 

with Gilbert Small & Co., Inc., 1391 South Street, Needham, 
Massachusetts, a service agreement for the examination of 
building levels at the two Central Library buildings for 
the period July 1, 1974 through June 30, 1975, the total 
fee thus charged to be subject to the terms, agreements, 
and conditions set forth in said agreement. 

The Library has retained its storage space at the New England Deposit Library, 
and the Director recommended that this contract be renewed. On motion duly made 
and seconded, it was 

VOTED: that there be entered into with the New England Deposit 
Library, 135 Western Avenue, Allston, Massachusetts, an 
agreement for the rental during the period July 1, 1974 
through June 30, 1975 of storage space therein for books 
and other library materials belonging to the Boston Public 
Library, in accordance with the rates for storage space 
formally adopted by the governing board of said New 
England Deposit Library. 

The Director reported that it was necessary to renew the contract with IBM 
for the rental of certain data processing equipment. This contract would permit 
the continuation of the data processing operation on a status quo basis until 
such time as major systems changes can be implemented. On motion duly made and 
seconded, it was 

VOTED: that there be entered into, without public advertising, 
with International Business Machines Corporation, 610 
Lincoln Street, Waltham, Massachusetts, a contract for 
the rental of certain data processing equipment during 
the period July 1, 1974 through June 30, 1975, the total 
rental thus charged to be subject to the terms, agree- 
ments, and conditions set forth in said contract. 

The Director pointed out that standard contracts have been maintained over 
the years with a number of suppliers for amounts over $2,000. A number of these 
are book dealers who will not go through wholesalers. In response to a ques- 
tion, the Director indicated that we do not need similar contracts with suppliers 
of foreign books. On motion duly made and seconded, it was 

VOTED: that without public advertising contracts be entered 
into for purchase of books and certain other library 
materials for the period July 1, 1974 through June 30, 
1975 with the following contractors, subject to the 
terms, agreements, and conditions set forth in said 
contracts: 

University Microfilms, a Xerox Company 
Ann Arbor, Michigan; 

Hoi linger Corp. 
Arlington, Virginia; 

Leasco Information Products, Inc. 
Bethesda, Maryland; 

Indiana University 
Bloomington, Illinois; 



3S0 



3S1 



Beacon Hill Book & Music Shoppe 

Boston University Libraries 

Brattle Book Shop 

Brown & Connolly, Inc. 

Campbell & Hall, Inc. 

J. S. Canner & Co. 

Chi Ids Gallery 

Carl Fischer, Inc. 

Goodspeed's Book Shop, Inc. 

G. K. Hall & Co. 

R. L. Polk & Co. 

Standard & Poor's Corporation 

Starr Book Company, Inc. 

West Publishing Company 

Worldwide Books, Inc. 

Zipporah Films Inc. 

All of Boston, Massachusetts; 

The Combined Book Exhibit, Inc. 
Briarcliff Manor, New York; 

Nathaniel Dame & Co. 

Harvard Coop Society 

Harvard University Press 

Minute Man Record and Tape Corporation 

All of Cambridge, Massachusetts; 

American Library Association 
Center for Research Libraries 
Commerce Clearing House, Inc. 

Coronet Films . , ^ 

Encyclopaedia Britannica Educational Corporation 
Field Enterprises Educational Corporation 
International Film Bureau .' . ^ 

Society for Visual Education. Division of the Singer Company 

All of Chicago, Illinois; 

H. R. Huntting Company. Inc. 
Chicopee Falls, Massachusetts; 

Yankee Bookpeddler 
Contoocook, New Hampshire; 

The Eastin-Phelan Distributing Corporation 
Davenport, Iowa; 

Eccentric Circle Films 
Evanston, Illinois; 

Doubleday and Company 
Garden City, New York; 

Bowmar Records, Inc. 

Walt Disney Educational Materials Co. 

Both of Glendale, California; 

A & A Distributor, Inc. 
Hoi brook, Massachusetts; 



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AIMS Instructional Media Service 
Hollywood, California; 

Reprint Distribution Service 
Kent, Connecticut; 

Lakeside Studio 
Lakeside, Michigan; 

Centron Educational Films 
Lawrence, Kansas; 

Sundance Paperback Distributors 
Littleton, Massachusetts; 

Churchill Films 

Pacifica Tape Library 

Trend Films Corporation 

All of Los Angeles, California; 

Xerox Films, Xerox Education Publications 
Middletown, Connecticut; 

Kraus Reprint 
Millwood, New York; 

MacMillan Films 

Mount Vernon, New York; 

Research Publications 
New Haven, Connecticut; 

Dimondstein Book Company, Inc. 
New Roche! le. New York; 

ACI Films, Inc. 

AMS Press, Inc. 

American Elsevier Publishing Company, Inc. 

The Baker & Taylor Co. 

Bookazine Co. , Inc. 

Carousel Films, Inc. 

Center for Mass Comnuni cations 

Collier-Macmillan Library Service 

Contemporary/MacGraw-Hill Films 

Film Images, Inc. 

French & European Publications 

Garland Publishing Inc. 

Grolier Educational Corp. 

Lathrop C. Harper Inc. 

Holt, Rinehart & Winston, Inc. 

Johnson Reprint Corporation 

Learning Corporation of America 

McGraw-Hill Book Company, a division of McGraw-Hill 

Musical Heritage Society 

NBC Educational Enterprises, Inc. 

National Record Plan 

Newday Films 



Inc. 



Inc. 



;^S2 



Peters International, Inc. 

Phoenix Films 

Pictura Films 

Practicing Law Institute 

Praeger Publishers, Inc. 

Prentice-Hall , Inc. 

RCA Records 

Radim Films, Inc. 

Readex Microprint Corporation 

Stechert-MacMillan, Inc. 

Sterling Educational Films 

Stevens and Company 

Taylor Carlisle Bookstore, Inc. 

Time-Life Films 

Universal Education & Visual Arts 

University Place Book Shop 

Ursus Books 

Franklin Watts, Inc. 

Westinghouse Learning 

John Wiley & Sons, Inc. 

H. W. Wilson Co. 

All of New York, New York; 

Lucerne Films, Inc. 
North Bergen, New Jersey; 

Center for Cassette Studies, Inc. 
North Hollywood, California; 

Perennial Education 
Northfield, Illinois; 

William Salloch 
Ossining, New York; 

Schloat Productions 
Pleasantville, New York; 

Kennikat Press 

Port Washington, New York; 

Eastern Book Company 
Portland, Maine; 

Lawyers Co-operative Publishing Co. 
Rochester, New York; 

BFA Educational Media 

Pyramid Film Producers 

Both of Santa Monica, California; 

Oscar B. Stiskin 
Stamford, Connecticut; 

Creative Films Society 
Van Nuys, California; 

Graphic Microfilm of New England, Inc 
Waltham, Massachusetts 



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Bureau of National Affairs, Inc. 
Congressional Information Service 
Both of Washington, D.C.; 

Weston Woods Studios 
Weston, Connecticut; 

Connecticut Films, Inc. 

Greenwood Press, Inc. 

Both of Westport, Connecticut; 

Bell & Howell, Micro Photo Division 
White Plains, New York; 

Colonial Williamsburg Foundation 
Williamsburg, Virginia; 

Films Incorporated 
Wilmette, Illinois; 

Scholarly Resources, Inc. 
Wilmington, Delaware; 

and 

DeWolfe & Fiske Company 
Woburn, Massachusetts. 

The Director reported that the new positions created for the Information 
and Inspection unit have been advertised and the applicants are now being 
interviewed. The unit will consist of six LA3's and one LA7. In the dis- 
cussion that followed, the Director indicated that library personnel are 
still working with the Boston Police Department in an attempt to get increased 
coverage of the Central building. One officer is not enough in this area. 
A number of thefts and numerous problems in the toilet facilities have been 
reported. 

The Director reported that the proposed budget for the Headquarters 
Library of the Eastern Region Library System for 1975 was $1,363,438. The 
Director pointed out that the regional operation is on a fixed budget until 
changes are made by the legislature. Because of this, personnel now accounts 
for approximately 37% of the total. This is a significant increase. The 
Headquarters Library is responsible for operating the extension centers, in 
addition to staffing the Headquarters office. The budget does not include the 
cost of the teletype network which is now supported by federal funds. All of 
the people paid under this budget are employees of the Boston Public Library. 
The Director reported that there are now before the legislature two bills for 
an increase in State support. On motion duly made and seconded, it was 



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385 



VOTED- that the Budget for the fiscal year 1975 for operation of 
VOTED. j;;f ^^^^^^^^"r9^^^,,i Library System be adopted as follows: 

Cl C2 CONSOLIDATED 
SERVICES SERVICES SERVICES TOTAL 

Personnel $305,303 $206,547 ^cU'nro' 

Books and Library 75,000 462,058 537,058. 

Audiolfsual Material 35.000 150,160 ..--.--- 185,160. 

Contractual Services \IA70' 109 370 

Other Operating 109,370. iuy,J/u 

Expenses . — 

Total $415,303 $818,765 $129,370. $1,363,438. 

The Director reported receipt of Circular Letter 17B from the Mayor's Office. 

ThP ni rector reported the receipt of a letter from a staff member on the 
matter of Ihri^creasfng incidence of pickpocketing in the Library The Director 
Sressed the hSpe that'the new plain clothes ^IJ^^ esta lished in the Boston 
Police Department will have some positive impact on this situation. 

Dissolved at 5:20 p.m. 

;ecretary / 




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Minutes of Annual Meeting 
Administrative Agency 



In Board of Trustees 
Monday, May 6, 1974 



The annual meeting of the Trustees of the Public Library as an Administrative 
Agency of the City of Boston was held in the Trustees Room at 4:05 p.m. 

Present: Messrs Maher. Murray, Parker and Mrs. White, Trustees. 

The President, Monsignor Murray, in the chair. 

The Administrative Agency then proceeded to elect viva voce its officers for 
the ensuing year. 

First Vote for President 

Mr. Maher voted for Edward G. Murray, Monsignor Murray voted present, 
Mr. Parker voted for Edward G. Murray, and Mrs. White voted for Edward 
6. Murray; and Edward G. Murray was declared elected President. 

First Vote for Vice President 

Mr. Maher voted for Augustin H. Parker, Monsignor Murray voted for 
Augustin H. Parker, Mr. Parker voted present, and Mrs. White voted for 
Augustin H. Parker; and Augustin H. Parker was declared elected Vice 
President. 

First Vote for Secretary 

Mr. Maher voted for Liam M. Kelly, Monsignor Murray voted for Liam M. 
Kelly, Mr. Parker voted for Liam M. Kelly, and Mrs. White voted for 
Liam M. Kelly; and Liam M. Kelly was declared elected Secretary. 

•Fi rs t Vote for Secretary Pro Tem 

Mr. Maher voted for Philip J. McNiff, Monsignor Murray voted for Philip 
J. McNiff, Mr. Parker voted for Philip J. McNiff, and Mrs. White voted 
for Philip J. McNiff; and Philip J. McNiff was declared elected Secretary 
Pro Tem. 

On motion duly made and seconded, it was 



and 



VOTED: 



VOTED: 



that any member of the Board of Trustees be and hereby 
1s authorized to sign on behalf of the Board bills, 
special drafts, and payrolls of the Library. 

that, until the next annual meeting, the President, or 
Vice President, or in the inability of either, any member 
of the Board, and by delegation the Director, or the 
Secretary of the Trustees, be and he hereby is authorized 
to sign any and all contracts voted to be made by the 
Board in the name and behalf of the City of Boston and any 
and all communications in connection with the award of 
contracts so voted or recommended to be so voted and to 
authorize payments under contracts so voted. 



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387 



The President stated that membership on Standing Committees for the ensuing 
year would be as follows: 



BUILDINGS 

Msgr. Murray, Chairman 
Mr. Maher 
Mr. Parker 
Mr. Rabb 
Mrs. White 



FINANCE 

Mr. Parker, Chairman 
Mr. Maher 
Msgr. Murray 
Mr. Rabb 
Mrs. White 



PERSONNEL 

Mr. Rabb, Chairman 
Mr. Maher 
Msgr. Murray 
Mr. Parker 
Mrs. White 



ThP President stated that the Trustees as the appointive body must make 
provilion rt'lSe annua^^^^^ for hearings of Civil Service personnel when 
and as needed during the ensuing year. 

On motion duly made and seconded, it was 



VOTED: 



and 

FURTHER 

VOTED: 



that we the Trustees of the Boston Public Library, having 
appointive authority over the Civil Service Personnel at the 
Library, do appoint one of our members, "ward G Murray, Trustee, 
to hold and conduct hearings in accordance with Chapter 31 of the 
General Laws whenever the said hearings are deemed necessary; 

that In the event of the unavailability of Edward G. Murray, 
PrP^identASinH Parker, Vice President, is hereby author- 
ized ^rconduft the abovp-mentioned hearings; this power to be 
laltd oniruntil the expiration of the appointment of any member 
of this Board. 
The President then appointed Lla.M^ Kelly « Secretary of Co^i ttees^and 

Philip J. McNiff as Secretary of Committees Pro lem lo serve unu 

annual meeting. 

Dissolved at 4:40 p.m. 




Secretary 




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The Secretary qualified for office by taking the following oath: 

I, Liam M. Kelly, solemnly swear that I will well 
and faithfully perform all the duties incumbent upon me 
as Secretary of the Trustees of the Public Library of 
the City of Boston; so help me God. 




Sworn and subscribed to before me this ^ /May ofOt^r 
Suffolk County, s.s., Massachusetts. 




A.D.yl974 at Boston, 



_r A. 



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Notary Public 

The Secretary Pro Tem qualified for office by taking the following oath 

I, Philip J. McNiff, solemnly swear that I will well and 
faithfully perform all the duties incumbent upon me as 
Secretary Pro Tem of the Trustees of the Public Library of 
the City of Boston; so help me God. 




Sworn and subscribed to before me this -^^ <7'^ day ^ O^f . A.D. 11074 at Boston, 
Suffolk County, s.s., Massachusetts. 






xOdb^ -^ 



'/u^A^^ 






Notary Public 



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889 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, May 31, 1974 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:45 p.m. 

Present: Messrs Maher, Murray, Parker and Mrs. White, Trustees. 
The President, Monsignor Murray, in the chair. 

Followinq approval by the Director and in accordance with the authority 
delega?ed to him^b^^^^^^ Trustees, expenditures for services and supp les were 
authorized to be charged as follows for the months of March and Apr 1 1974, 
prov?Sed tha? expenditures from City Appropriation have the approval of the 
City Auditor: 



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To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

TOTAL 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 

TOTAL 
Gifts for Current Use 



MARCH 



$451,603.45 

38,105.60 

19,905.39 

162,368.55 

621.00 



$ 417.00 

78.32 

124.40 

3.574.02 

$ 4,193.74 

$ 59.72 



To Special Appropriation 

Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 

TOTAL 



$132,857.40 

7,799.23 

37.051.14 



APRIL 



$571,945.44 

52.282.59 

10.560.47 

41,994.01 

155.00 



$672,603.99 $676,937.51 



$ 144.00 
557.10 

3.006.01 

$ 3,707.67 

$ 74.64 



$143,683.79 

5,493.26 

47.435.48 



$177,707.77 $196,612.53 



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Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the months of March and April 1974, provided that payment of bills 
from City Appropriation have the approval of the City Auditor: 



MARCH 



APRIL 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

TOTAL 

Gifts for Current Use 

To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 

TOTAL 



To Special Appropriations 

Eastern Regional Public Library System 



$451,603.45 

49,388.03 

17,446.54 

162,368.55 

106,994.84 


$571,945.44 
85.543.84 
13.396.35 
41,994.01 
10.249.35 


$787,801.41 


$723,128.99 


$ 59.72 


$ 74.64 


$ 417.00 
78.32 


$ 144.00 
557.10 


124.40 
3.574.02 


3.006.57 


$ 4.193.74 


$ 3.707.67 



Books 

Supplies and Materials 

Personal Services 

TOTAL 



$132,857.40 

7,719.22 

37,051.14 



$143,683.79 
10,748.29 
47.435.48 



$177,627.76 $201,867.56 



Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On 6 May 1974 
Authorization to sign payrolls : 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant to the 
the Director, and Secretary of the Trustees, or John J. 
Doherty, Assistant Director, or Kevin T. FitzPatrick, 
Supervisor, Business Operations, be and hereby is author- 
ized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
May 20, 1974. 



im 



31M 



On 14 May 1974 

Awar d of Contract for furnishing of inspection service for the 
combination watchman-recording and fire ala rm system in the 
Research Library building : 

VOTED- that there be entered into, without public advertising, 
with American District Telegraph Company, 10 North 
Avenue, Burlington, Massachusetts, a service agreement 
for the period July 1, 1974 through June 30, 1975 for 
furnishing of inspection service for the combination 
watchman-recording and fire alarm system in the Research 
Library building, the total fee thus charged to be subject 
to the terms, agreements, and conditions set forth in 
said agreement. 

Acceptance of an instrument of lease for premises at Taun ton, 
Massachusetts : 

that the Board of Trustees in charge of the Library 
Department of the City of Boston, acting in the name of 
and for the City of Boston, do hereby accept an instrument 
of lease by and between ERNEST M. HELIDES, TRUSTEE, AS HE 
IS TRUSTEE OF THE HELIDES REALTY TRUST and the CITY OF 
BOSTON of the premises, street floor and basement storage 
space, situated at 6 Weir Street, Taunton, Massachusetts, 
subject to the rental, terms, agreements, conditions, and 
covenants set forth in said instrument of lease; 

that Philip J. McNiff, Director, and Librarian, of the 
Public Library of the City of Boston, be and hereby is 
authorized and directed in the name and behalf of the 
Board of Trustees in charge of the Library Department of 
the City of Boston to execute said instrument in duplicate. 



I 



I 



VOTED; 



and 
VOTED 



Acceptance of an instrument of lease for premises at North 
Reading, Massachusetts : 



VOTED: 



and 
VOTED 



that the Board of Trustees in charge of the Library Depart- 
ment of the City of Boston, acting in the name of and for 
the Citv of Boston, do hereby accept an instrument of lease 
bv and between RUTH S. OPPENHEIM and JERROLD N. OPPENHEIM, 
TRUSTEES, AS THEY ARE TRUSTEES UNDER AN INDENTURE OF TRUST 
DATED FEBRUARY 18, 1967, for rental during the pencd 
July 1, 1974 through June 30, 1975 of premises situated at 
133 Main Street, North Reading, Massachusetts, subject 
to the rental, terms, agreements, conditions, and covenants 
set forth in said instrument of lease; 

that Philip J. McNiff, Director, and Librarian, of the 
Public Library of the City of Boston, be and hereby is 
authorized and directed in thp name and behalf of the Board 
of Trustees in charge of the Library Department of the 
City of Boston to execute said instrument of lease in 
quadruplicate. 



CO 
r-l 

o 



I 



I 



I 



I 



In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant to the 
Director, and Secretary of the Trustees, or John J. 
Doherty, Assistant Director, or Kevin T. FitzPatrick, 
Supervisor, Business Operations, be and hereby is author- 
ized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
June 17, 1974. 

The minutes of the meeting of the Committee on Buildings of March 8, 1974, 
as presented, were approved. 

The Director reported that carpeting had been installed in the West 
Gallery and that surplus tables and chairs from the General Library build ng pro- 
gram would be set up in that area. The West Gallery will now house the Fine 
Arts and Music reference services. The Music books are being moved into 
the stacks from the present reading room and it is hoped that this move wi' • 
be completed in the near future. Work is presently going on in the old Newspaper 
Room and the Director hopes that the Government Documents Department can begin 
operation in this new location sometime during the month of June. 

The School Department has decided that it needs all of the space in the 
Old City Hall. At present there is a lot of valuable material stored in the 
sub-basement and the Library has made arrangements to transfer all of the 
Buildings Department plans. The Director indicated that he will talk to 
other department heads to see if they would be willing to have their materials 
transferred to the Library's custody. These materials wi 1 complement other 
City documents already transferred to the Library. The City Clerk s "later al 
is already in the Rare Book stacks. The Director stressed the value of all of 
these materials for the social historians of the future and said that it was very 
important that all of these materials be preserved. 

The annual meeting of IFLA (International Federation of Library Associations) 
will be held in Washington later this year. A number of these representatives 
are intending to visit Boston en route to Washington. It was agreed that a 
formal reception in honor of these visitors would be appropriate. 

The Director read a letter regarding support for the position of the Associa- 
tion of Research Libraries on the pending copyright suit. He recommended that a 
vote be taken encouraging the Director to seek the support of Senator Kennedy 
for this position. On motion duly made and seconded, it was 

VOTED: that the Trustees of the Public Library of the City 
of Boston do hereby endorse and support the position 
of the Association of Research Libraries with regard 
to the upcoming review of copyright legislation in 
the United States Senate. 

Dissolved at 5:05 p.m. 




Secretary 




893 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, June 28, 1974 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 3:15 p.m. 

Present: Messrs Maher, Murray, and Parker, Trustees. 

The minutes of the regular meeting of April 26, 1974 and of the annual 
meeting of May 6. 1974, as presented, were approved. 

Following approval by the Director and in accordance with the authority 
delega?ed to him by the Trustees, expenditures for services and supplies were 
auihorized to be charged as follows for the month of ^ay 1974, provided that 
expenditures from City Appropriation have the approval of the City Auditor. 



MAY 



To City Appropriation 



Personal Services 
Contractual Services 
Supplies and Materials 
Books 

Current Charges and Obliga- 
tions 

TOTAL 
To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 

TOTAL 



$460,966.41 

32,022.05 

5,288.57 

24,931.78 

688.45 

$523,897.26 



$ 102.00 

1,207.14 

65.57 

3,149.66 

$ 4,524.37 



To Special Appropriation 

Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 74,622.97 

2,967.41 

44,314.99 

$121,905.37 



Followinq approval by the Director and in accordance with the authority 
deleqa?edThim^brrhe Trustees, payment of bills was authorized to be charged 
af^ollows for the month of May, 1974 provided that payment of bills from 
City Appropriation have the approval of the City Auditor: 



I 



I 



CO 



I 



I 



I 



I 



MAY 

To City Appropriation 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 

Current Charges and Obli- 
gations 

TOTAL 
To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 

TOTAL 



$460,966.41 
36,914.35 
19,225.43 
24,931.78 

19,554.29 

$561,592.26 



$ 102.00 

1,207.14 

65.57 

3,159.66 

$ 4,534.37 



To Special Appropriation 

Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 74,622.97 
10,878.61 
44,314.99 

$129,816.57 



Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On 21 June 1974 

Award of contract for reproduction of certain items in to catalog 
card and book card form : 

VOTED: that there be entered into with General Microfilm Company, 
100 Inman Street, Cambridge, Massachusetts, the sole bidder 
in the public bidding, a service contract for the reproduction 
of certain items into catalog card and book card form during 
the period July 1, 1974 through June 30, 1975, the total fee 
thus charged to be subject to the terms, agreements, and 
conditions set forth in said contract. 

Award of co ntract for reproduction of certai n items into catalog 
Zardl and book card form, for the Eastern Regional Public Library. 
System : 



:^\)4 



3or> 



VOTED: that there be entered into w1 
TOO Inman Street, Cambridge, 
in the public bidding, a serv 
for the Massachusetts Eastern 
of certain items into catalog 
the period July 1, 1974 throu 
thus charged to be subject to 
conditions set forth in said 



th General Microfilm Company, 
Massachusetts, the sole bidder 
ice contract for the reproduction 
Regional Public Library System, 
card and book card form during 
gh June 30, 1975, the total fee 
the terms, agreements, and 
contract. 



I 



I 



Award of contract for operation and servicing of water systems 
associated with air conditioning and heating systems ; 

VOTED: that there be entered into with Barclay Chemical Company, 
Inc., 150 Coolidge Avenue, Watertown, Massachusetts, the 
lowest responsible and eligible bidder in the public bidding, 
a service contract for the operation and servicing of water systems 
associated with air conditioning and heating systems at 
various locations throughout the Library system during the 
period July 1, 1974 through June 30, 1975 at a total cost 
not to exceed two thousand five hundred seventy-five dollars 
and twenty cents ($2,575.20) subject to the terms, agreements, 
conditions, and covenants set forth in said contract. 

Award of contract for maintenance and servicing of elevators : 

VOTED: that there be entered into with Otis Elevator Company, 
305 W. Grand Avenue, Montvale, New Jersey, the lowest 
responsible and eligible bidder in the public bidding, 
a service contract for maintenance and servicing of elevators 
throughout the Library System during the period July 1, 
1974 through June 30, 1975 at a total cost not to exceed 
twelve thousand seven hundred eighty dollars ($12,780.00), 
subject to the terms, agreements, conditions, and covenants 
set forth in said contract. 

Award of contract for supplying and delivering certain data 
processing supplies : 

VOTED: that there be entered into with Standard Register Co., 

2000 Commonwealth Avenue, Auburndale, Massachusetts, the 
lowest responsible and eligible bidder in the public bidding, 
a contract for supplying and delivering certain supplies to 
be used in connection with rented data processing equipment, 
as specified under Items A and B of the specifications, 
during the period July 1, 1974 through June 30, 1975, at a 
total cost not to exceed six thousand eight hundred thirty- 
four dollars and seventy-one cents ($6,834.71). 

Rejection of bid under Item C for supplying and delivering 
certain data processing supplies : 



CO 



and 



I 



I 



I 



I 



VOTED: that there be, and hereby is rejected the sole bid 
received in the public bidding of June 4, 1974 for 
Item C in the specifications for supplying and delivering 
certain supplies to be used in connection with rented data 
processing equipment during the period July 1, 1974 through 
June 30, 1975. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant to the 
Director, and Secretary of the Trustees, or John J. 
Doherty, Assistant Director, or Kevin T. FitzPatnck, 
Supervisor, Business Operations, be and hereby is author- 
ized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
July 15, 1974. 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly. Assistant to the 
Director, and Secretary of the Trustees, or John J. 
Doherty, Assistant Director, or Kevin T- J^^^Patrlck, 
Supervisor. Business Operations, be and hereby is author- 
ized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
August 12. 1974. 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant to the 
Director, and Secretary of the Trustees, or John J. 
Doherty, Assistant Director, or Kevin T. FitzPatrick, 
Supervisor, Business Operations, be and hereby is author- 
ized to sign the payrolls of the Library ^"/epresentation 
of the Trustees for a period not to exceed four weeks from 
September 9, 1974. 

The minutes of the meeting of the Committee on Buildings on April 5. 1974. 
as presented, were approved. 

The Director reported that in response to public advertising only one bid 
was received fo? the leasing of two panel trucks and one station wagon The 
MH rpflpcts an increase of about ten percent over last year's cost. He felt 
t at ?h fwL an unSIrstandable increase in light of increase in costs over 
the past year. He noted that in the coming year there would be one truck less 

^4'^ !L"^!hL n+hL triirk*; beina sliqhtlv bigger so that overall the budget for 
tMs ope?.t?on°wi" not'bl 1nrrLled's1g^if1«ntly. On motion duly .ade and se- 
conded. it was 



and 



%m 



397 

A 



VOTED: 



that there be entered into with Warren Coveney's Ford Sales, 
Inc., 777 Washington Street, Newton, Massachusetts, the 
sole bidder in the public bidding, the contract for leasing 
of two panel trucks and one station wagon during the period 
July 1, 1974 through June 30, 1975 at the following rates: 



I 



Panel Trucks 
Station Wagon 



Monthly Lease Cost 
per Vehicle 

$283.00 
$271.00 



Mileage Charge 
per Mile 

$.11 
$.11 



I 



nHE FOLLOWING WAS OMITTED FROM THE JANUARY 28. 1974 MINUTES OF THE ADMINISTRATIVE 
AGENCY : 



The Director reported that in response to public advertising two bids were 
received for the rental of uniforms and overalls during the coming year. He 
recommended that the contract be awarded to the low bidder. On motion duly 
made and seconded, it was 



VOTED: 



that there be entered into with Coverall Service Co., Inc., 
73 Addison Street, East Boston, Massachusetts, the lowest 
responsible and eligible bidder in the public bidding, a 
contract for the rental of uniforms and overalls during the 
period July 1, 1974 through June 30, 1975 at prices per unit 
as follows: 






Two (2) shirts, two (2) 
Two (2) overalls (per) 
Two (2) dresses (per) 



pants per man 



$1 .35 per week 
$ .65 per week 
$ .65 per week 



In response to public advertising for window cleaning, two bids were received 
under Group I. The Director recommended that the contract be awarded to the lowest 
bidder. On motion duly made and seconded, it was 

VOTED: that there be entered into with Boston Window and Floor 

Cleaning Co., Inc., 253 Summer Street, Boston, Massachusetts, 
the lowest responsible and eligible bidder in the public 
bidding, the contract for the cleaning of windows during 
the period July 1, 1974 through June 30, 1975 at the 
Central Library building and at certain other library 
buildings designated under Group I in the contract proposal, 
at unit prices based upon completion of installation of 
window grilles at buildings listed in the alternate proposal, 
otherwise at unit prices given in the basic contract proposal, 
-- the total amount in any case not to exceed Six Thousand 
Eight Hundred Twenty-Nine Dollars ($6,829.00). 

Under Group II three bids were received. Again the Director recommended 
that the contract be awarded to the lowest bidder. On motion duly made and 
seconded, it was 



I 



I 



The Director reported that in response to public bidding four bids were 
received for the operation and servicing of heating, ventilating, and air ^ 
conditioning systems and equipment. One significant difference in this year s 
contract is that the bidder is being asked to make a commitment for a three year 
period. The proposed contract will be for the usual one year period, but the 
contractor is required to renew the contract at the same price if the Trustees 
deem it in the best interests of the Library. This arrangement has been appro- 
ved by the Law Department. In this instance the lowest responsible bidder was 
Balco, Inc.. one of the largest and most reputable local firms, and the Direc- 
tor recommended that the contract be awarded to Balco, Inc. Following a dis- 
cussion, on motion duly made and seconded, it was 

VOTED: that there be entered into with Balco, Inc., 327 
Mystic Avenue, Medford, Massachusetts, the lowest 
responsible and eligible bidder in the public bidding, 
a contract for the operation and servicing of heating, 
ventilating, and air conditioning systems, electrical 
systems and equipment, as well as plumbing systems, 
throughout the Library System during the period July 1, 
1974 through June 30, 1975, at a total cost not to 
exceed one hundred twenty-one thousand six hundred 
sixty dollars and ninety-six cents ($121,660.96). 



I 



I 



397 

A 



397 



I 



*THE FOLLOWING WAS OMITTED FROM THE JANUARY 28, 1974 MINUTES OF THE ADMINISTRATIVE 
AGENCY: 



I 



CD 
CD 

g 



I 



The Director reported that in response to public bidding four bids were 
received for the operation and servicing of heating, ventilating, and air 
conditioning systems and equipment. One significant difference in this year's 
contract is that the bidder is being asked to make a commitment for a three year 
period. The proposed contract will be for the usual one year period, but the 
contractor is required to renew the contract at the same price if the Trustees 
deem it in the best interests of the Library. This arrangement has been appro- 
ved by the Law Department. In this instance the lowest responsible bidder was 
Balco, Inc., one of the largest and most reputable local firms, and the Direc- 
tor recommended that the contract be awarded to Balco, Inc. Following a dis- 
cussion, on motion duly made and seconded, it was 

VOTED: that there be entered into with Balco, Inc., 327 
Mystic Avenue, Medford, Massachusetts, the lowest 
responsible and eligible bidder in the public bidding, 
a contract for the operation and servicing of heating, 
ventilating, and air conditioning systems, electrical 
systems and equipment, as well as plumbing systems, 
throughout the Library System during the period July 1, 
1974 through June 30, 1975, at a total cost not to 
exceed one hundred twenty-one thousand six hundred 
sixty dollars and ninety-six cents ($121,660.96). 



CO 

r-l 



I 



I 



I 



VOTED: that there be entered into with Caroline Kadetsky, d/b/a 

Careful Cleaning Co., 250 Boylston Street, Boston, Massachusetts, 
the lowest responsible and eligible bidder in the public bidding, 
the contract for the cleaning of windows during the period 
July 1, 1974 through June 30, 1975 at library buildings 
designated under Group II in the contract proposal, at unit 
prices based upon completion of installation of window grilles 
at buildings listed in the alternate proposal, otherwise at 
unit prices given in the basic contract proposal, -- the total 
amount in any case not to exceed one thousand one hundred 
ninety-seven dollars ($1,197.00). 
*SEE ATTACHED PAGE 397A 

The Director reported that bids had been advertised for the construction of 
the new branch library at Dudley Street. This new branch will house a collec- 
tion of approximately 80,000 volumes. The preparation of the book collection will 
now be intensified in the expectation that this new library will be available 
for occupation sometime in 1975. With regard to the collection, the Director 
reported that he had recently had a report that approximately one-third of 
the population in this area is now Spanish speaking. This shift in population 
will be reflected in the book collection. 

On the proposed new building at Codman Square the Director stated that he 
had recently received a draft of the specifications for review and he planned 
to get a response back to Public Facilities before July 9. An architect has 
been selected for the design of the new Codman Square Branch, namely Eco-Tecture 
International Inc. With regard to the specifications the Director expressed 
concern over the suggested site. He felt that the site was a most critical 
consideration in the building of a branch library. This can be clearly demon- 
strated in comparing the volume of use at Adams Street and Fields Corner libraries 
The Director suggested that if a site could not be made available in Codman 
Square then perhaps the decision to build a district type library there ought 
to be reviewed. A discussion followed. 

The question of site will again be critical with respect to the new 
branch library at Lower Mills. The Director suggested that if a good site is 
not available at Lower Mills, then consideration should be given to using the 
site of the present branch library. This would mean closing that branch and if 
this were required he suggested that it would be desirable to find suitable rental 
space during the interim rather than cut off library service in the area entirely. 
He stated that he would not like to see a repeat of the situation that is still 
prevailing with regard to the Washington Village Branch Library. 

The Director stated that he hoped the West Gallery would be opened within 
the next few weeks. A delay in opening was due to problems in moving the books 
from the present Music Department and the need to divert some of the manpower from 
the project to the moving of materials from the old City Hall annex. 

The Director reported that the Library had recently been moving from the old 
City Hall annex large quantities of early city documents which were in danger of 
being destroyed. Some City material, specifically the material in the custody 
of the City Clerk had previously been transferred to the Library and these new 
materials represented a significant addition to the documents already in the 
Library's custody. These were mainly early tax records and records of the 
Buildings Department. All of these materials represent a rich source of materials 
for Boston historians. 



aim 



391 



The Director reported that with the beginning of the new fiscal year the 

nrP«ntlv Include longevity payments. These changes would affect those in the 
R 1 ' 5^n P6 ctals^'ftcatlons^ He proposed -"'l^talnngte present seven step 
Structure for the P7 classification. He also proposed at this time "/e"^°v«. . 
from this scale the three persons who have reached the end of t. namelyMr. John 
cI?roll Mr Francis Moloney, and Miss Y.T. Feng. Following discussiomt was 
agreed that' all Sf these actions would be in the best Interests of the library. 

The Director reported receipt of Circular Letters Nos. 19. 20. 21 and 22 from 
the Mayor's Office. 



I 



Dissolved at 4:20 p.m. 



Minutes of Meeting 
Administrative Agency 




ecr*tary 



U^/ 



In Board of Trustees 
Friday, October 11, 1974 



A meeting of the Trustees of the Public Library f /" A^^"^^"^'^^^^^^''" ^^""'^ 
of the City of Boston was held in the Trustees Room at 4:10 p.m. 

Present: Messrs Maher. Murray, Parker, Rabb and Mrs. White, Trustees. 
The President, Monsignor Murray, in the chair. 

The minutes of the regular meetings of May 31, 1974 and June 28. 1974, as 
presented, were approved. 

Following approval by the Director and in accordance with the authority 
deleaa?eHnim by the Trustees, expenditures for services and supplies were 
authSd ?o be charged as follows for the months of June, July and August, 
fg'rprovided that expenditures from City Appropriation have the approval of 

the City Auditor: 



I 



JUNE 



JULY 



To City Appropriation 



Personal Services ^^oMco'q^ 
Contractual Services '^oo oi 
Supplies and Materials 483.21 
Books 147, boo. oU 
Current Charges and Obligations 12,735.15 
Equ i pment _ 



$526,464.18 

216,364.05 

21,101.51 

41,158.43 

30,578.60 



AUGUST 



$449,422.52 

278,163.76 

31,347.52 

80,488.97 

151,798.49 

K446.00 



TOTAL $778,468.25 $835,666.77 $992,667.26 



I 



1 



JUNE 



JULY 



AUGUST 



To Trust Funds 

Contractual Services 1 

Supplies and Materials 

Books 

Current Charges and Obligations 

TOTAL 



632.11 
194.40 

45.78 



$ 213.28 $ 4,495.56 

343.09 
19,655.70 



$ 872.29 $ 19,868.98 $ 4,838.65 



CO 



To Special Appropriation 

Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 90,667.41 
20,083.27 
50,931.08 



$ 27,279.33 
22,691.19 
48,488.83 



$ 45,857.25 
24,710.90 
38.678.91 



$161,681.76 $ 98,459.35 $109,247.06 



I 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the months of June, July and August, 1974, provided that payment 
of bills from City Appropriation have the approval of the City Auditor: 



JUNE 



JULY 



AUGUST 



To City Appropriation 



Personal Services $528,128.46 

Contractual Services 187,525.25 

Supplies and Materials 58,541.29 
Books 147,558.60 

Current Charges and Obligations 12,735.15 



$526,464.18 



41.158.43 



$449,422.52 

124,859.52 

11,217.90 

80,488.97 

7.308.33 



TOTAL 



$934,488.75 $567,622.61 $673,297.24 



To Trust Funds 



Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

TOTAL 



$ 



632.11 
194.40 

45.78 



$ 213.28 $ 4.495.56 

343.09 
19,655.70 



872.29 $ 19,868.98 $ 4.838.65 



I 



To Special Appropriation 

Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 



$ 90.667.41 
29.462.59 
50,931.08 



$ 27.279.33 
48.488.83 



$ 45,857.25 

9,222.89 

38.678.91 



TOTAL 



$171,061.08 $75,768.16 $93,759.05 



1 



40 



Action taken by the Committee on Finance since the last meeting of the Board 
was approved as follows: 

On 6 August 1974 

Award of contract for providing and delivering certain data processing 
supplies ^ 

VOTED: that there be entered into with Data Documents Inc., 
160 Speen Street, Framingham, Massachusetts, the 
lowest responsible and eligible bidder in the public 
bidding, a contract for providing and delivering certain 
supplies to be used in connection with rented data pro- 
cessing equipment, as specified in the specifications, 
at a total cost not to exceed ten thousand three hundred 
sixty-nine dollars and fifty cents ($10,369.50). 

Award of contract for the leasing of two station wagons : 

VOTED: that there be entered into with Warren Coveney's Ford 

Sales, Inc., 777 Washington Street, Newton, Massachusetts, 
the sole bidder in the public bidding, a contract for the 
leasing of two station wagons during the period August 1, 
1974 through June 30, 1975 at the following rates: 



I 



I 



CO 

rH 



$271.00 
.11, 



Monthly lease cost per vehicle 
Mileage charge per mile 

On 20 September 1974 

Authorization to sign payrolls : 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant to the 
Director, and Secretary of the Trustees, or John J. 
Doherty, Assistant Director, or Kevin T. FitzPatrick, 
Supervisor, Business Operations, be and hereby is author- 
ized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
October 7, 1974. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961, Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant to the 
Director, and Secretary of the Trustees, or John J. 
Doherty, Assistant Director, or Kevin T. FitzPatrick, 
Supervisor, Business Operations, be and hereby is author- 
ized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
November 4, 1974. 



I 



I 



I 



I 



The Director reported that in response to public advertising two bids had 
been received for supplying and delivering miscellaneous book labels. He 
pointed out that the problem of applying labels to books was a difficult one and 
the labels that had been in use during recent years have proved to be unsatis- 
factory and he hoped that these new labels would prove more effective. The 
specifications were based on label stock which has been used successfully in a 
number of other libraries. The low bidder in this instance did not bid on a 
label meeting the specifications, so award was recommended to the only other 
bidder, Avery Label System. Following discussion, on motion duly made and 
seconded, it was 

VOTED: that there be entered into with Avery Label Systems, 
Lakeside Office Park, Wakefield, Massachusetts, the 
lowest eligible, responsible, and responsive bidder 
in the public bidding, a contract for supplying and 
delivering miscellaneous paper labels, as specified 
in the specifications, at a total cost not to exceed 
three thousand one hundred twenty dollars ($3,120.00). 

It is now time to once again enter into a contract with the F. W. Faxon 
Company, Inc. for supplying periodicals and serials. The contract with F. W. 
Faxon has been awarded without public advertising on an annual basis. Because 
of the rapidly rising cost of these materials, the Director suggested that the 
possibility of entering into a three year contract should be explored at this 
time. The three year contract would enable the Library to buy these materials 
at a much better price. However, pending this inquiry he recommended that a 
one year contract be voted at this time. On motion duly made and seconded, it 
was 

VOTED: that there be entered into, without public advertising, 
with F. W. Faxon Company, Inc., 15 Southwest Park, 
Westwood, Massachusetts, a contract for (1) supplying 
periodicals and serials for the year 1974-1975 and (2) 
servicing the subscriptions for the individual items throughout 
the year, subject to the terms, agreements, and conditions 
set forth in said contract. 

In response to public advertising for supplying and delivering music port- 
folios, only one bid was received. The specifications used for these portfolios 
were written as a result of consultation with a number of music library associa- 
tions and music libraries. On motion duly made and seconded, it was 

VOTED: that there be entered into with Chaspec Manufacturing 
Co., Inc., 375 Fairfield Avenue, Stamford, Connecticut, 
the sole bidder in the public bidding, a contract for 
supplying and delivering music portfolios, as specified 
in the specifications, at a total cost not to exceed 
seventeen thousand two hundred fifty dollars ($17,250.00). 

The Director noted that the new salary scales for management had gone into 
effect on July 3, 1974. These salary scales had been approved previously by the 
Committee on Finance and the Director recommended that they be formally adopted 
by the Board. On motion duly made and seconded, it was 



402 



403 



VOTED: 



that there be, and hereby is. adopted by the Trustees 
of the Public Library of the City of Boston changes in 
the salary scale for Management positions in the Pro- 
fessional Library Service, effective July 3, 1974. as 
set forth below: 



I 



I 



Pay Grade 



I 



II 



III 



IV 



VI 



VII 



VIII 



IX 



Mll.Lll Pres 
Cll New 



P5 

M12 



P7 



$13 388 $13,923 $14,459 $14,994 $15,530 $16,065 $16,601 $17,137 $17,673 
14,100 14,700 15.300 15.900 16.500 17.100 17.700 18.300 18.900 



Pres 
New 



P6.L13 Pres 
Ml 3 New 



14.566 
15.400 

16.922 
17.900 



15,155 
16,000 

17,564 
18.550 



15.744 
16.600 

18.207 
19,200 



16.333 
17.200 

18.850 
19.850 



16.922 
17.800 

19.492 
20.500 



17.511 
18,400 

20.135 
21.150 



18.100 
19.000 

20,777 
21 ,800 



18,689 
19,600 

21,419 
22,450 



19,278 
20,200 

22,061 
23,100 



$536 
600 

589 
600 

642 
650 



CO 

o 



Pres 

New 



19.950 20.685 21.420 22.155 22,890 23,625 24,360 
21,000 21,750 22,500 23,250 24,000 24,750 25,500 



The Director reported that work had begun on the preparation of the budget 
for fiscal year 1976 and he hoped to have the first draft completed by the end 
of October for submission to the Budget Officer. Once again large increases in 
the cost of heating steam, electricity, and oil will be reflected in the budget. 
In this respect it is probably going to be necessary to go back to the budget 
office for additional funds to cover the deficit in this year's budget. Also 
of concern to the administration at this time is the cost of telephones which 
has shown substantial increase recently. Telephones utilized for regional library 
services are not paid from the City budget, but rather from the regional budget 
itself The new budget request will look for full support for the full staffing 
complement. It is also hoped that the necessary fiscal arrangements can be made 
to allow for Sunday opening during the summer. The Director pointed out that 
Sunday is a very busy day in the Central Library. On the previous Sunday 3,000 
people visited the Library during the four hour opening period. Mr. Rabb 
pointed out that if the school situation continues to deteriorate, the City will 
be forced to cut budgets to pay for the additional costs incurred by the school 
problem. With salaries going up, any reductions or cuts in the Library budget 
will have to be reflected in staffing. In the ensuing discussion it was agreed 
that with attrition due to these various causes, the only way to maintain ser- 
vices at a high level is to increase productivity. The Director noted that 
the Library's staff has been providing excellent public service. 

The Director reported receipt of Circular Letters Nos. 1 and 2 from the 
Mayor's Office. 

The staff Committee of Award has recommended the award of scholarships to 
the following four members of the staff: 

James A. Daly 

Roslindale Branch 

Joseph H. Center Scholarship 

P. Edward Fenninger 

Audio Visual 

Daniel Sharp Ford Scholarship 



I 



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I 



Mary Jo Sweeney 

Inter library Loan 

Francis Skinner Scholarship 

Earl P. Taylor 

Rare Books 

Daniel Treadwell Scholarship 

The Director reported that the lowest of three bids received for the new 
Dudley Street building exceeded estimates by 30%. A redesign for this building 
has now been completed by the architects and has been submitted to the Library. 
Mr. William Lewis will write a report on the revision plans as reflected in the 
new drawings. The Director suggested that it would be well to get Mr. Lewis's 
and Mr. Doherty's reactions to these revisions before discussing these with the 
architects and subsequently with the Trustees. From his preliminary review of 
the new plans, it did not appear to the Director that some of the new revisions 
would be satisfactory from the Library's point of view in so far as some of 
these would severely diminish the functionality of the building. 

On the proposed programs for Codman Square and Lower Mills, the Director 
reported that the changes which had been recommended by the Library in the pro- 
posed programs had been incorporated by the Public Facilities Department. The 
Director asked that these now be approved by the Board so that the architect 
could begin work on both buildings. He also reported that the site recommended 
by the Public Facilities Department for Codman Square was not ideal, but the 
ideal site would not be available for about five years. Several other possi- 
bilities had been explored but none of these could be worked out. The recom- 
mended site is the site of the old Pierce School and all things considered, the 
Director felt that this site should now be approved and he recommended this to 
the Trustees. On motion duly made and seconded, it was 

VOTED: that the site located on Washington Street (former 

site of the Pierce School) be utilized for the construc- 
tion of the new regional branch library at Codman Square. 

On the matter of a site for Lower Mills, approval has not yet been received 
for using the old school site. If this is forthcoming, it would provide a yery 
acceptable site. 

The Director reported that there have been a number of fires in the building 
which houses the Allston Branch. He felt the staff had done a tremendous job 
in continuing library service there, despite the inconvenience. He noted again 
the need to find a first floor rental space for the Allston Branch. 

Dissolved at 5:00 p.m. 




4(H 



405 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, November 22, 1974 



I 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:25 p.m. 

Present: Messrs Maher, Murray, Parker, Rabb and Mrs. White, Trustees. 
The President, Msgr. Murray, presiding. 

The minutes of the regular meeting of October 11, 1974, as presented, were 
approved. 

Following approval by the Director and in accordance with the autnority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the month of September 1974, provided 
that expenditures from City Appropriation have the approval of the City 
Auditor: 



I 



T-l 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



To Trust Funds 

Contractual Services 
Supplies and Materials 
Books 



TOTAL 



Gifts for Current Use 



To Special Appropriation 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



SEPTEMBER 



$468,176.27 

62, 81b. 61 

19,358.92 

66,091,43 

57.60 

$616,499.83 



$ 184,81 

2,OOU.OO 

20,929.90 

$ 23,114.71 

$ 39.64 



$ 49,285.94 

9,353.51 

33,059.20 

$ 91,698.65 



I 



I 



I 



I 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the month of September 1974, provided that payment of bills from 
City Appropriation have the approval of the City Auditor: 



SEPTEMBER 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Cnarges and Obligations 



TOTAL 



To Trust Funds 



Contractual Services 
Supplies and Materials 
Books 

TOTAL 

To Special Appropriation 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$468,176.27 

78,763.71 

11,639.34 

66,091.43 

4.289.04 

$628,959.79 



$ 184.21 

2.000.00 

20.9:^9.90 

$ 23.114.11 



$ 49,285.94 

6.650.07 

33.059.2U 

$ 88.995.21 



Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On 8 November 1974 

Award of contract for supplying and delivering certain m otion picture 
projectors and screens : 

VOTED: that there be entered into with TRECK PhotoGraphic Inc., 
21 Needham Street, Newton Highlands. Massachusetts, the 
lowest eligible and responsible bidder in the public 
bidding, a contract for supplying and delivering certain 
motion picture projectors and screens, as specified in 
the specifications, at a total cost not to exceed nine 
thousand one hundred sixty dollars and fifty cents 
($9.160.b0). 



im 



\7 



In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of chapter 3 ot the 
Revised Ordinances of 1961 Philip J. McNiff. Director, 
or upon his delegation Liam M. Kelly, Assistant 
Director, and Secretary of the Trustees, or John J. 
Doherty, Assistant Director, or Kevin T. FitzPatnck, 
Supervisor, Business Operations, be and hereby is author- 
ized to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks from 
December 2, 1974. 

The Director reported that Mr. Doherty and Mr. Sarro are now working on a 
new prSgramTorbrlnch maintenance. Some years ago branch custodians had been 
working le: 00-2: 00 shift and in recent years an effort has been underway to 
Dhase out these 6-OU a.m. jobs. This transition is now almost completed. In 
the new Srogrim superv sors from the Central Library visit branches on a regular 
basis and this new arrangement should result in a greater eye! of productivity 
by ihe custod al personnel ln the branches. In the Central Library there has 
been a cont?nuing^tudy on the optimal staffing for each of the three shifts 
worked. The increasing trend is to have more men working during the daytime 
shift, thereby increasing the level of custodial visibility. 

On another aspect of the branch maintenance problem the ?1^e^t°!:."°^^^.^^'* 
there has been difficulty in getting repairs done ever since the Public Facili- 
ties Department has taken ove? responsibility for branch repa rs. Good illustra- 
tions of this problem are the Grove Hall and Brighton Branch Libraries where 
there have been unreasonably long delays in getting repairs carried out. Mr. 
Rabb outlined the history of the Public Facilities Department assumpt on of the 
responsibility for repairs at branch buildings. In the discussion which fol- 
lowed it was agreed that Mr. Rabb should call on the Mayor to explore the 
possibility of reverting to the earlier arrangement when the Trustees were res- 
ponsible for repairs to library buildings. 

The Director read a letter received from the Public Facilities Department 
requesting that two library buildings be turned oyer to that ^f a^*"^"*-, ,{^"« 
two buildings are Codman Square and Lower Mills at 6 Norfolk Street and 110 
Washington Street, Dorchester. He Indicated that he had replied to "r. Vey 
indicating that the buildings would be turned over as soon as the new buildings 
to be built at these locations are available for occupation. 

A budget hearing has been scheduled for Friday, December 6, 1974. 

The Director reported that a request had been received from the Boston Public 
Library Professional Staff Association requesting that the day after Thanksgiving 
be a skeleton work force day as has been traditional. However, the Director 
Dointid out that a compromise had been reached on this quest on last year with 
an agreement that the day after Thanksgiving would be a regular working day. 



I 



I 



I 



I 



I 



I 



This is the stand taken by the administration this year, and as a result the 
Professional Staff Association had placed a grievance against the admimstration 
and this matter was going before arbitration. In support of this position 
the Director read a letter from the City in which Mr. Ed Sullivan, Deputy 
Mayor, designated that the day after Thanksgiving will be a regular working 
day for all City employees. Mr. Rabb pointed out that the onus should be put 
on the City for this decision. The Director agreed that this would be the 
basis for the Library's justification of its position. 

Dissolved at 5:00 p.m. 




Secretary ^ 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, December 13, 1974 



A meeting of the Trustees of the Public Library as an Administrative Agency 
of the City of Boston was held in the Trustees Room at 4:55 p.m. 

Present: Messrs Maher, Murray, Parker, Rabb and Mrs. White, Trustees. Also 
present, two representatives of the Professional Staff Association: Jorge 
Castelazo and Beverly Hall. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the month of October. 1?74. provided that 
expenditures from City Appropriation have the approval of the City Auditor. 



OCTOBER 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



TOTAL 



To Trust Funds 

Contractual Services 
Supplies and Materials 



TOTAL 



$605,657.89 

69,357.33 

8,761.73 

118,672.32 

247.00 

451.00 

$803,147.27 



$ 1,244.69 
350.68 

$ 1,595.37 



4^' i^ 



409 



To Special Appropriation 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



i 



$ 87,198.84 

4,094.92 

39,806.36 

$131,100.12 



I 



i 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, pa^mient of bills was J^^^onzed to be charged 
as follows for the month of October, 1974, provided that payment of bills from 
City Appropriation have the approval by the City Auditor: 



OCTOBER 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



CO 
O 



TOTAL 



To Trust Funds 

Contractual Services 
Supplies and Materials 



TOTAL 



$605,657.89 

80,546.54 

14.947.36 

118,672.32 

36,781.25 

378.86 

$856,984.22 



$ 1,244.69 
350.68 

$ 1,595.37 



I 



I 



VOTED: that there be entered into, without public ad- 
vertising, with F. W. Faxon Company, Inc., 15 
Southwest Park, Westwood, Massachusetts, a con- 
tract for (1) supplying periodicals and serials for 
the year 1975 and (2) servicing the subscriptions 
for the individual items throughout said period, 
subject to the terms, agreements, and conditions 
set forth in said contract. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff , Director, 
or upon his delegation Liam M. Kelly, Assistant Director, 
and Secretary of the Trustees, or John J. Doherty, Assis- 
tant Director, or Kevin T. FitzPatrick, Supervisor, 
Business Operations, be and hereby is authorized to sign 
the payrolls of the Library in representation of the 
Trustees for a period not to exceed four weeks from 
December 30, 1974. 

The minutes of the meeting of the Committee on Buildings on October 23, 
1974, as presented, were approved. 

The Director reported that in response to the advertisement for a contract 
for supplying and delivering book jacket covers, three bids were received and 
he was recommending the award of contract to Bro-Dart, Inc., the lowest of 
three bidders. On motion duly made and seconded, it was 



VOTED: 



To Special Appropriation 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 



$ 87,198.84 

4,616.51 

39,806.36 



TOTAL $131,621.71 

Action taken since the last meeting of the Board was approved as follows: 

On 6 December 1974 

Award of contract for periodicals and serials without p ublic advertising, 
changing vote of 11 October 1974 : 



I 



I 



that there be entered into with Bro-Dart, Inc., 1609 
Memorial Avenue, Williamsport, Pennsylvania, the 
lowest eligible and responsible bidder in the public 
bidding, a contract for supplying and delivering book 
jacket covers, as specified in the specifications, at 
a total cost not to exceed two thousand four hundred 
sixty-four dollars ($2,464.00). 

In response to the advertising for supplying and delivering miscellaneous 
filters, four bids were received. Again all of the bidders were responsible 
firms and he reconmended the award to the lowest bidder. On motion duly made 
and seconded, it was 

VOTED: that there be entered into with the Farr Company, 388 
Hillside Avenue, Needham, Massachusetts, the lowest 
eligible and responsible bidder in the public bidding, a 
contract for supplying and delivering mi^^cellaneous filters 
for the heating, ventilating and air conditioning systems 
throughout the Boston Public Library, as specified in the 
specifications, at a total cost not to exceed five thousand 
three hundred sixty-seven dollars and sixty-two cents 
($5,367.62). 



410 



411 



The Director reported that the first budget meeting had been held with 
the City Budget Analyst and his staff. This year's budget request represents 
an increase of over $1 ,000,000 and does not take into consideration the possi- 
ble increases that may be incurred in the Professional Staff Association and 
AFSCME contract negotiations. The Budget Officer recognized the reasons behind 
this increase, particularly the increases in heat, light, and power, which 
account for nearly half of the total increase. The rest of the increases can 
be attributed primarily to increases due to Union contracts, annual izati on, 
etc. The Budget Analyst now wants to review the budget item by item, but has 
indicated that there would be some difficulty in meeting the total budget 
request as submitted. The Legislative Committee of the Massachusetts Library 
Association has once again filed a bill requesting increases in State aid. 
However, the Director pointed out that even if passed, these increases would 
have a modest impact on the City Budget. There has been strong bipartisan sup- 
port for increasing State aid, but in view of the State's tight fiscal situation 
any increase appears doubtful. In response to a question, the Director said 
that the $1,000,000 plus increase in the budget does include an additional item 
for all year around Sunday opening. The Director expressed confidence that the 
City would continue to provide strong support for the Library, knowing that the 
weekly attendance of 40,000 coming to the Library is indicative of the impor- 
tance of library services to the community. Mr. Rabb did emphasize, however, 
that the Library must expect that it is not going to get all that it requests and 
must be prepared to make cuts wherever necessary. 

The Director reported on the developments relating to a number of branch 
buildings. The preliminary drawing for the new Codman Square Branch Library 
is in the process of development and it is expected that this will be available 
in a couple of weeks. The plans for the new Dudley Street Branch Library are 
being revised in preparation for re-bidding. A request has been received from 
the local bicentennial group for second floor space in the East Boston Branch 
Library. Mr. Geoghegan has drafted a proposal that would accommodate this need. 
Hopefully, the redesign of this area will permit its use for library activity 
in the future. The Director pointed out that the East Boston group will be 
asked to pay for any costs incurred in these changes. The Director recommended 
that the Board vote approval for the transfer of the Old Charlestown Branch 
building to the Public Facilities Department. This building has been used in 
recent years for archival storage. Following discussion, and on motion duly 
made and seconded, it was 

VOTED: that the care, contingent upon the Library's removal of its 
materials and equipment, custody and control of the building 
located at 43 Monument Street, Charlestown, formerly used 
for the Charlestown Branch Library, be transferred to the 
Department of Public Facilities of the City of Boston to be 
used for whatever purposes said Department deems necessary. 

There has been increased pressure on the Public Facilities Department to make 
additional space available at Uphams Corner for the use of the Public Health 
Department. Public Facilities is currently looking for another building that 
could be used to relocate the Uphams Corner Branch Library. In this regard, 
the Director noted that a meeting had been held between representatives of the 
Public Facilities Department and members of the community with respect to this 



I 



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CO 



I 



I 



I 



matter without informing the Library that such discussions were fderw^y. 
During informal discussions with the Public Facilities Department it has been 



first floor of that building oe usea ror a ordMun mu'^.j .u, u^^v.. ■••••r- "- 
Director pointed out that one and one-half years after the Washington Village 
Branch Library was burned the Library is still awaiting cooperation of the 
Boston Housing Authority. During the discussion that followed it was agreed 
that this was a splendid concept but would be greatly dependent upon the im- 
plementation of the plan. In view of the Library's previous experience with 
the Boston Housing Authority it was agreed that it would be well to 90 slowly 
in pursuing this arrangement. In the Allston area the Library is continuing 
IS ?ook for an alternative first floor location for the Allston Branch Library. 
To date no suitable rental space has been found. 

The Director read a letter that he had received from a representative of 
R. M. Bradley Company concerning the rental of floor space in the new building 
at One Beacon Street! It was agreed that at $12.00 a square foot, the pro- 
perty would not be a viable alternative. 

Library personnel are currently exploring the possibility of relocating 
the Bindery in the old service building in Charlestown. The space presently 
occupies by the Bindery may be needed by City Printing. 

Dissolved at 5:40 p.m. 




Secretary 




Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, January 24, 1975 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:35 p.m. 

Present- Messrs Maher, Murray, Parker and Mrs. White, Trustees. Also 
preseKre* two representatives of the Professional Staff Association 
Barbara Jackson and Paula Kaczmarek, and also Mark Lawrence, Helen Maniadis 
and John Sitkin. 

The minutes of the regular meeting of November 22. 1974. as presented, 
were approved. 

Following approval by the Director and in accordance w^^h the authority 
delega?ed ti him by the Trustees, expenditures for services and supplies were 



412 



1 1] 



413 



authorized to be charged as follows for the months of November and December, 
1974, provided that expenditures from City Appropriation have the approval of 
th6 City Auditor: 



NOVEMBER 



DECEMBER 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 

TOTAL 

Gifts for Current Use 

To Trust Funds 

Contractual Services 
Supplies and Materials 
Books 

TOTAL 

To Special Appropriation 



$486,196.39 

42,154.25 

25,674.76 

59,475.74 

869.50 

456.00 

$614,826.64 

$ 834.93 



$ 632.61 

6,430.30 

$ 7,062.91 



$620,002.15 

88,985.33 

10,939.62 

28,048.49 

368.10 



$748,343.69 



$ 1,303.15 

132.80 

3,199.83 

4,635.78 



Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 37,508.93 

2,655.82 

31,716.69 

$ 71 ,881.44 



$ 54,160.83 
10,944.42 
39,731.45 

$104,836.70 



1 



I 



CO 

r-l 

o 



I 



I 



Following approval by the Director and in accordance with the authority 
delagated to him by the Trustees, payment of bills w?^ authorized to be charged 
Is follows for the months of November and December, 1974, Plfovided that payment 
of bills from City Appropriation have the approval of the City Auditor. 



To City Appropriation 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 

TOTAL 

Gifts for Current Use 
Unliquidated Reserve 



NOVEMBER 



$486,196.39 
64,994.78 
18.076.46 
59,475.74 
11.733.66 
1,733.00 

$642,210.03 

834.93 



DECEMBER 



$620,002. 


.15 


96 


,598, 


.67 


12 


,031 


.78 


28 


,048 


.49 


12 


,164 


.14 



$768,845.23 

81.71 
42.00 



I 



I 



To Trust Funds 

Contractual Services 
Supplies and Materials 
Books 

TOTAL 



$ 632.61 

6.430.30 

$ 7,062.91 



$ 1.303.15 

132.80 

3,199.83 

$ 4.635.78 



To Special Appropriation 

Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 37,508.93 

7,287.37 

31.716.69 

$ 76,512.99 



$ 54,160.83 

5,429.45 

39.731.45 

$ 99,321.73 



Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On 3 January 1975 

Aw;. rd of contract for supplying and delivering Marc II 
catalog products and services : 

VOTED- that there be entered into with Inforonics, Inc., 
146 Main Street, Maynard, Massachusetts, the sole 
bidder in the public bidding, a service contract 
for supplying and delivering MARC II catalog pro- 
ducts and services during the period January 1, 1975 
through June 30, 1975, the total fee thus charged to 
be subject to the terms, agreements, and conditions 
set forth in said contract. 

*SEE ATTACHED PAGE 41 3A 
nn 10 January 1975 

A..... nf rnntract for suppiy^'nq and delivering electrical ballasts: 

miscellaneous electrical ballasts, as specified in the 
sjlcif cations! at a total cost not to exceed fof t^ou and 
eight hundred twelve dollars and forty-four cents ($4,812.44). 



414 



*>r 



4i.5A 



Award of contract for supplying and delive ring miscellaneous print boxes: 

VOTED- that there be entered into with Spink & Gaborc, Inc., 
32 West 18th Street, New York, New York, the sole 
bidder in the public bidding, a contract for supplying 
and delivering miscellaneous print boxes, as specified 
in the specifications, at a total cost not to exceed 
six thousand four hundred ninety-two dollars and ten 
cents ($6,492.10). 

Authorization to sign payrolls : 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant Director, 
and Secretary of the Trustees, or John J. Doherty, Assis- 
tant Director, or Kevin T. FitzPatrick, Supervisor, Busi- 
ness Operations, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from January 27, 
1975. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED- that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant Director, 
and Secretary of the Trustees, or John J. Doherty, Assis- 
tant Director, or Kevin T. FitzPatrick, Assistant to 
the Director, be and hereby is authorized to sign the 
payrolls of the Library in representation of the Trustees 
for a period not to exceed four weeks from February 24, 
1975. 



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*THE FOLLOWING WAS OMITTED FROM THE MINUTES OF THE COMMITTEE ON FINANCE 

ON JANUARY 10, 1975 



The following minute on the service of John J. Connolly, Asso- 
ciate Director, was read and voted to be spread upon the minutes of 
the Board of Trustees: 

WHEREAS: John J. Connolly for over half a century has been a member 
of the staff of the Boston Public Library, and 

WHEREAS: He has in many leadership positions and exacting responsi- 
bilities acquitted himself with complete professional 
spirit, and 

In discharge of his duties he has acted always in a spirit 
of kindness to his colleagues and the general public, and 

In the planning and construction of the new General Library 
his advice and counsel proved invaluable to the Trustees and 
the Director, and 

WHEREAS: In his retirement we seek to maintain a link between him and 
the Library to which he has given so much 



WHEREAS: 



WHEREAS: 



BE IT THEREFORE RESOLVED: 



That the position of Honorary Keeper of the Trustees 

Library be established and that John J. Connolly be appointed 

to this post as a pledge of our affection and memory. 



The Director reported that it was necessary to have votes approving 
certain routine operating procedures during calendar year 1975. On 
motion duly made and seconded, it was 



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and 



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and 



VOTED: that Philip J. McNiff, Director, or upon his delegation, 
Liam M. Kelly, Assistant Director and Secretary of the 
Trustees, or John J. Doherty, Assistant Director or 
Louis A. Sasso, Assistant to the Director, be and 
hereby is authorized to act on behalf of the Trustees 
in the administration of the personnel procedures estab- 
lished by them for the appointment of all officers and 
employees of the Library up to but not including the 
level immediately below that of the Director, and to fix 
the remuneration for all such officers and employees 
subject to the salary and wage scales as currently estab- 
lished by vote of the Trustees, said appointments and 
changes in remuneration to be reported to the Trustees at 
their next meeting for confirmation. 

VOTED: that Philip J. McNiff, or upon his delegation, Liam M. 

Kelly, Assistant Director, and Secretary of the Trustees, 
or John J. Doherty, Assistant Director, or Kevin T. 
FitzPatrick, Assistant to the Director, be and 
hereby is authorized to sign on behalf of the Board in 
approval of the payment of all vouchers or bills covering 
expenditures incurred in terms of one quarter of the 
fiscal 1974-75 budget allowances, but in no case ex- 
ceeding those in the budget estimates for the fiscal 
year 1975-76, as shall be approved by the Board of 
Trustees prior to June 30, 1975, said payments to be 
reported to the Board at its next regular meeting for 
confirmation. 

VOTED: that until January 1, 1976, the President, Vice President, 
the Director, and the Secretary of the Trustees, be and 
they hereby are severally authroized to sign any and all 
contracts voted to be made by the Board in the name and 
behalf of the City and any and all communications in 
connection with the award of contracts so voted or re- 
commended to be so voted. 



and 



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VOTED: that, for the signing of checks drawn upon the petty cash 
checking accounts of the Library, Catherine A. Farrell , 
Principal Accountant, or Liam M. Kelly, Secretary of the 
Trustees, Clerk of the Corporation, or John J. Doherty, 
Assistant Director, or Kevin T. FitzPatrick, Assistant 
to the Director, in the order of their respective 
availability, be authorized to sign checks; and Philip J. 
McNiff, Director, or Liam M. Kelly, Secretary of the Trustees. 
Clerk of the Corporation, or John J. Doherty, Assistant 
Director, or Kevin T. FitzPatrick, Assistant to the 
Director, in the order of their respective availability 
be authorized to countersign checks, provided that in no 
instance does the same individual both sign and countersign 
a check. 



41 B 



417 



Mr Sasso reported that in January 1974 the City of Boston began working 
on Affirmative Action planning. During 1974 a series of f^^etings were held at 
City Hall. At the same time questionnaires were filled out by all participating 
departments responding to questions regarding employment and recruiting practices. 
In general the purpose of this Affirmative Action program is to eliminate the under- 
utilization of women and minorities. At the last planning meeting the 
participants were told that representatives from the Mayor s Office would 
work along with each department for the purpose of developing an Affirmative 
Action plan for each department. A telephone call in October indicated that 
it would still be several months before any of the Mayor's Office staff 
would be available to work on the Library's program. The problem has been that 
Mr. Buford Kegler who is in charge of Affirmative Action planning has not 
been able to develop staff to cope with his needs. 

Regarding minorities. Mr. Sasso pointed out that the Library has for a 
number of years been trying to recruit minority people in a regular on-going 
program. He recalled that representatives from Harvard University, 
Massachusetts Institute for Technology, Boston Public Library and Simmons 
College Library School met several years ago to develop a recruiting program 
that would attract minorities into the library profession. An actual program 
was developed in cooperation with Simmons College Library School to recruit 
minorities from local schools into the library profession. Jhis program met 
with minimal success. The supervisors from the local schools had difficulty 
themselves locating black students on their own campuses. Under the recruitment 
program black and other minority representatives were going out into the schools 
for recruitment purposes. One of the major difficulties in this regard is 
that the libraries are competing in a buyers market. 

The Director recalled that the Library had taken a position regarding 
the day after Thanksgiving and this position had not been upheld by the 
Arbitrator in the resultant grievance. The City has now asked the courts 
to vacate the Arbitrators decision. 

The Director reported that revised plans had been received for two branch 
buildings, i.e. Codman Square and Dudley Street. He noted that the Codman 
Square Branch Library is designed to be somewhat larger in size than the regular 
neighborhood branch. The collection size will be about 70,000 to 80,000 
volumes. The architect has made some of the changes requested and has improved 
the look of the building. He has also added some more parking. The revision 
still leaves some things to be desired, for example — the children s 
area is not satisfactory. Codman Square is the focal point for the entire 
Dorchester area. This branch may become an intermediate point between the 
branches in that area and the Central Library. These plans represent a good 
beginning and the Director expressed the hope that in working with the architect 
all of the desired changes will be implemented. 

Mr. Doherty reported that he had reviewed the revised plans for the Dudley 
Street Branch Library. These revised plans would in effect fold the Little 
City Hall area and the Community Room over part of the reading room area. A 
resultant criticism of this plan would be the proposed 8 foot 8 inch ceiling 
throughout a large part of the reading room area. He suggested that it would 
be very desirable to have another meeting with Public Facilities Department 
representatives. The revised plans had been drawn up without any substantial 
input from the Library. He felt it would be a mistake to go ahead with the 
building on this basis. In the discussion that followed it was agreed that the 



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original concept of a neighborhood library would be preferable to this design 
coS. It was the consensus of the Board that a further meeting should be 
arranged with Public Facilities Department representatives. 

The President reported that he had attended a meeting of the Urban Library 
Trustee! Council at the mid-winter meeting of the Amer can Library Association 
in Chicago The keynote address was given by Mr. Mortimer Adler who gave a 
iery fine ialk and emphasized his belief that the library was a finer 
educatonal institution than the school. A White House Conference on lib^a^i" 
is Planned for 1977 and it is intended that this conference wil be Pf^eeded 
by a seHes of state level meetings. The purpose of these meetings will be to 
revivify the interest of six or seven years ago in library support^ The 
Urban Library Trustees Council is proposing to seek legislation that would 

authorize support for libraries at the level of $2-00.Pe^"P^t%^^9;H?^he 
,,^th ti^n nnn nnn in 1976 It was noted at this meeting that Title IV of the 
UbrarJ Se?2?ces anS ionsiruction Act that concerned services to the aged has 
never been funded and a large portion of the aged live i" the arger urban 
areas In general the aim of the Urban Library Trustees Council is to get 
adduional supportive legislation and additional funding for major urban 
libraries. 

The Director reported that he had attended a meeting of the Directors of 
maior urban libraries. Again their major concern was with their diff^cu t 
financial pi ght and they emphasized the need for general purpose federal 
finds rather than for continued special project monies. The Director again 
coSlmlnted on the exemplary job done by the City of Boston supporting Us 
Library. 

The Director reported that reports had been distributed at the Chicago 
meetiS%egrrSrgcaLloging developments at the Library o ^n9ress^^Jhe e^^^ 

ra:^'"5irec?fon\ 't e' s in'u^l?' LiS?ar" "hS hope^o ^ave complete automated 
ro^ro of their bibliographic intake by 1979. Any decisions they take with 
r^aard to their retrospective card catalog and the automated catalog will be 

line with the program presently underway among the libraries of the ^I'fater 
BosLn Consortium of Academic and Research Libraries, this program will enable 
?he Library to benefit from the CONSER program as it develops.. A modest 
exoansion of the National Program for Acquisitions and Cataloging w 11 be 
undSen by the Library of Congress in the coming year. This will mean 
complete coverage of all European publications. 

on Ihat occasion A^celebrati on will be planned and representatives of 



several French groups in this area will be, invited. 



Dissolved at 5:50 p.m. 




Secretary 



418 



419 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, February 28, 1975 



i 



A meeting of the Trustees of the Public Library as an Administrative 
Agency of the City of Boston was held in the Trustees Room at 4:35 p.m. 

Present: Messrs Maher, Murray, Parker and Mrs. White, Trustees. Also 
present, two representatives of the Professional Staff Association, Margo 
Brown and Harold Moren. 

The minutes of the regular meeting of the Trustees as an Administrative 
Agency on December 13, 1974, as presented, were approved. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant Director, 
and Secretary of the Trustees, or John J. Doherty, Assis- 
tant Director, or Kevin T. FitzPatrick, Assistant to the 
Director, be and hereby is authorized to sign the payrolls 
of the Library in representation of the Trustees for a 
period not to exceed four weeks from March 24, 1975. 

The^ minutes of the Committee on Buildings on January 10,1975, as pre- 
sented, were approved. 

The Director reported that in response to public advertising several 
complete and partial bids had been received for supplying and delivering 
miscellaneous audio-visual supplies. In the interest 6f getting the best 
price it was proposed that the contract be broken up and that contracts be 
awarded to a number of different bidders. It was recommended that no action 
be taken with regard to the bids for film racks and the plastic film cases 
because these bids were too high. On motion duly made and seconded, it was 

VOTED: that there be entered into with Essex Electrical Supply Co., 
330 Broad Street, Lynn, Massachusetts, the lowest eligible, 
responsible, and responsive bidder in the public bidding, a 
contract for supplying and delivering miscellaneous audio- 
visual supplies as specified under GROUPS A and B of the 
specifications, in a total sum not to exceed nine thousand 
two hundred seventy-eight dollars and twenty-eight cents 
($9,278.28). 



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and 



VOTED: that there be entered into with Radio Shack, a Division of 




audio-visual supplies as specified under GROUPS C and N of the 
specifications, in a total sum not to exceed two thousand nine 
hundred seventy-four dollars and four cents ($2,974.04j. 



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and 

VOTED: that there be entered into with HB Educational Systems, Inc., 
21 Audio Lane, New Haven, Connecticut, the lowest eligible, 
responsible, and responsive bidder in the public bidding, a 
contract for supplying and delivering miscellaneous audio- 
visual supplies as specified under GROUPS D and J of the 
specifications, in a total sum not to exceed eight thousand 
one hundred fifty-five dollars and eighty-six cents ($8,155.86). 

VOTED: that there be entered into with UNICOM, Division of United 

Camera, Inc., 27 Pacella Park Drive, Randolph, Massachusetts, 
the lowest eligible and responsible bidder in the public 
bidding, a contract for supplying and delivering miscellaneous 
audio-visual supplies as specified under GROUP F of the speci- 
fications, in a totil sum not to exceed two thousand five 
hundred ninety-five dollars ($2,595.00). 

Another inquiry was received from Mrs. Hastey with regard to the Dudley 
Street building. The Director reported that the revised plan which had been 
rejected by the Trustees has been abandoned by the Public Facilities Depart- 
ment and that the Public Facilities Department has now gone out for bids on the 
original specifications. It is their feeling that because of the changed 
economic climate in the construction field and with the cost of materials going 
down that a much more viable bid may be forthcoming. 

The Director reported that there had been a fire at the Lower Mills Branch 
Library on the previous Monday evening and considerable damage was done. ^ On 
that same evening, the Director regretfully reported, one of the Library s 
employees was burned in another fire at his residence in Charlestown. The 
fire at Lower Mills was caused by an outside electrical wire. He noted that 
the branch couJd be opened for service on Monday by taking some extraordinary 
measures. He felt the front area of the building could be opened since it was 
not too badly damaged and he hoped that a bookmobile could be used to supple- 
ment services until the remainder of the building could be opened He praised 
the maintenance staff for doing a tremendous job that Monday night immediately 
after the firemen left. In the ensuing discussion it was the ^ense of the 
meeting that the Trustees were extremely grateful for the efforts of the Buildings 
Department. 

The Director reported that the preliminary drawings for the new building 
at Codman Square had been approved and returned to the Public ^^cili ties De- 
partment with a number of recommended changes. The design of the building is 
based on specific functional needs identified in the program that was drawn 
UP by ?he Library staff. The design features little glass and no plate glass 
windows. It will probably be some months yet before the plans are ready to go 
out to bid. 

The old Charlestown Branch Library building has now been completely 
cleared of the archival materials that had been stored there and is now 
for transfer to the Public Facilities Department. 

One of the major problems in the McKim building has been the need for 
poinding the stonework in the courtyard area. This problem has caused leaking 



ready 



4^0 



421 



and flooding in past years. The Director expressed the hope that this work 
will now be done under Public Facilities Department direction sometime before 
the summer. The old Lecture Hall which will house the Science Reference De- 
partment has been repainted and it is hoped that this area can be opened for 
public service before the Bicentennial celebrations begin. 

The City has made available manpower under the C.E.T.A. program for two 
special projects in the Library, *t.e. the organization of blueprints and the 
revision and editing of the Research Library catalog. In addition the Public 
Facilities Department has assigned some of its C.E.TiA. manpower to the 
Library. These people will be used primarily for the cleaning and painting 
of branch buildings. 

The Director reported that planning for the Children's Books International 
program is progressing. The program will include films and seminars relating 
to the whole area of children's books, publishing and acquisitions. 

Dissolved at 5:25 p.m. 




Secretary 




Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, April 4, 1975 



A meeting of the Trustees of the Public Library as an Administrative 
Agency of the City of Boston was held in the Trustees Room at 5:00 p.m. 

Present: Messrs Murray, Parker, Rabb and Mrs. White, Trustees. Also 
present, two representatives of the Professional Staff Association, Jorge 
Castelazo and Ellen Sisco. 

The minutes of the regular meeting of the Trustees as an Administrative 
Agency on January 24, 1975, as presented, were approved. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the month of January 1975, provided ^ 
that expenditures from City Appropriation have the approval of the City Audi- 
tor: 



JANUARY 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 

TOTAL 



$497,244.15 

120,198.01 

6,768.01 

129,851.39 

156.50 

542.25 



$754,760.31 



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Gifts for Current Use 

To Trust Funds 

Contractual Services 
Supplies and Materials 
Books 



TOTAL 



27.80 



$ 2,124.42 

376.00 

1,072.65 

$ 3,573.07 



To Special Appropriation 
Eastern Regional Public Library System 






Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 80,097.57 

3,100.76 

32,013.72 

$115,212.05 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the month of January, 1975 provided that payment of bills from 
City Appropriation have the approval of the City Auditor: 



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JANUARY 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 

TOTAL 

Gifts for Current Use 

To Trust Funds 

Contractual Services 
Supplies and Materials 
Books 

TOTAL 



$497,244.15 

96,671.10 

23,999.31 

129,851.39 

12,211.65 

8.810.80 

$768,788.40 

$ 27.80 



$ 2,124.42 

376.00 

1.072.65 

$ 3,573.07 



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To Special Appropriation 
Eastern Regional Public Library System 



Books 

Supplies 

Personal Services 

TOTAL 



$ 80,097.57 

7,784.86 

32.013.72 

$119,896.15 



422 



42:^ 



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Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On 14 March 1975 

Award of contract for supplying and delivering MARC II catalog 
products and services : 

VOTED: that there be entered into with Inforonics, Inc., 
146 Main Street, Maynard, Massachusetts, the sole 
bidder in the public bidding, a service contract 
for supplying and delivering MARC II catalog products 
and services during the period March 14, 1975 through 
June 30, 1975 for the Eastern Massachusetts Regional 
Library System, the total fee thus charged to be 
subject to the terms, agreements, and conditions set 
forth in said contract. 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant Director, 
and Secretary of the Trustees, or John J. Doherty, Assis- 
tant Director, or Kevin T. FitzPatrick, Assistant to the 
Director, be and hereby is authorized to sign the payrolls 
of the Library in representation of the Trustees for a 
period not to exceed four weeks from April 21, 1975. 

The Director stated that it was necessary to amend the contract for 
leasing of two panel trucks for the Massachusetts Eastern Regional Library 
System. On rriotlon duly made and seconded, it was 

VOTED: that the contract with Warren Coveney's Ford Sales, Inc., 
777 Washington Street, Newton, Massachusetts for leasing 
of two panel trucks during the period July 1, 1974 through 
June 30, 1975 for the Massachusetts Eastern Regional Library 
System be amended in an amount not to exceed five thousand 
dollars ($5,000.00), thereby making a new total contract 
cost not to exceed fifteen thousand dollars ($15,000.00); and 
that public advertising with respect to the aforementioned 
amendment be dispensed with. 

The Director reported that, as a follow up to the first formal negotiating 
session with the Binder's Union, certain comprehensive cost statistics had 
been sent to the Office of Labor Relations. These statistics, the Director 
said, would illustrate clearly the increasing competitiveness of commercial 
binding rates with those projected for the Library's own Bindery. 



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The Director reported that another meeting had been held with the architec 
for Codman Square, Mr. Orlando of Ecko Tecture Limited. In the revised plans 



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the architect has incorporated all of the previously recommended changes. 
A number of other changes were suggested in the course of the meeting and 
these will be reflected in the next drawings. 

The Director reported that the C.E.T.A. personnel made available through 
the Public Facilities Department are continuing work on refurbishing the 
branches. The South End Branch has now been completed and the West End Branch 
is currently being painted and some plastering work has been done at the 
Parker Hill Branch. 

The suggestion which had been made by the Public Facilities Department 
that the old Strand Theatre at Uphams Corner be used for library purposes has 
now been ruled out on the basis that it would not be viable. The Director 
said there is a possibility that another building at Uphams Corner may be made 
available to the Library and that building probably would be quite satisfactory. 

A letter has been received from Mr. Smith of the Allston Civic Association 
indicating that first floor space is available on Harvard Avenue and urging 
that it be used to replace the present library's second floor space. In his 
letter, Mr. Smith suggests that this would be much more desirable from the point 
of view of the elderly users. The Director agreed with Mr. Smith that such 
space would indeed be better for both the handicapped and the elderly. The 
library at Allston is very well used and does have a lot of elderly people 
using it. Preliminary inquiries indicate that the rental requested is in the 
area of $6.00 per square foot and in the discussion that followed, Mr. Rabb 
stated emphatically that such a price would be excessive in that area. The 
Director will pursue this matter with Mr. Vey, the Director of the Public 
Facilities Department. 

The Director reported that the Rare Book Department moved into the new 
space in the Johnson building as of March 31, 1975. The Science Reference 
Department has moved into the old Lecture Hall in the McKim building. The ^ 
Director expressed his appreciation for the work of all staff involved in this 
move. 

The second series of the National Endowment for the Humanities program 
began on the evening of April 3, 1975. Prior to the meeting 121 people had 
registered for that program and 209 had enrolled for the Tuesday night pro- 
gram which was scheduled to begin on the evening of April 8, 1975. Because 
of the success of the two programs of the first series it was decided that 
all future programs would be open to anybody wishing to enroll (in one of the 
first programs, enrollment was limited to 50, 125 applications were received). 
In conjunction with that program two open lectures were held on Saturday 
mornings and in both instances the Lecture Hall was filled. The question of 
whether or not the Library should try to give college credit for these courses 
has been raised. The Advisory Committee is uncertain as to whether or not 
accreditation would be desirable. It has been recommended that this considera- 
tion be delayed until after the first year's programs are ended. In »;esponse 
to a question, the Director stated that a number of agencies would indeed be 
interested in accrediting these courses, including the Chancellor of Education. 
He suggested that this might be an appropriate question to discuss with the 



424 



425 



Provosts and Deans at the upcoming Greater Boston Consortium of Academic and 
Research Libraries meeting. He suggested that it might also be talked over 
with Ronald Berman and Roger Rosenblatt of the National Endowment for the 
Humanities. 

The Director reported that steel stacking is currently being installed on 
the seventh floor of the new building. This stacking had been removed from Long 
Island after the Long Island storage facility was closed. The work has been 
done with the help of the Library's own staff plus some C.E.T.A. people. It 
will soon be necessary to move the patent collection from Newton College and 
Emmanuel College and this material will be shelved on the seventh floor. 

The final Advisory Committee meeting for the Children's Books International 
program will be held on April 15, 1975. Following that meeting the program for 
this exhibt will be printed. 

The Library has requested an additional printing of 1,000 of the broad- 
sides of the Archibald MacLeish bicentennial program. This will be sold at 
the sales desk. 

Dissolved at 5:40 p.m. 



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Secretary 



Minutes of Annual Meeting 
Administrative Agency 



In Board of Trustees 
Monday, May 5, 1975 



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First Vote for Secretary 

Mr. Maher voted for Li am M. Kelly, Monsignor Murray voted for Li am M. 
Kelly, Mr. Parker voted for Liam M. Kelly, and Mrs. White voted for 
Liam M. Kelly; and Liam M. Kelly was declared elected Secretary. 

First Vote for Secretary Pro Tem 

Mr. Maher voted for Philip J. McNiff, Monsignor Murray voted for Philip 
J. McNiff, Mr. Parker voted for Philip J. McNiff, and Mrs. White voted 
for Philip J. McNiff; and Philip J. McNiff was declared elected Secretary 
Pro Tem. 

On motion duly made and seconded, it was 

VOTED: that any member of the Board of Trustees be and hereby 
is authorized to sign on behalf of the Board bills, 
special drafts, and payrolls of the Library. 

VOTED: that, until the next annual meeting, the President, or 

Vice President, or in the inability of either, any member 
of the Board, and by delegation the Director, or the 
Secretary of the Trustees, be and hereby is authorized 
to sign any and all contracts voted to be made by the 
Board in the name and behalf of the City of Boston and any 
and all communications in connection with the award of 
contracts so voted or recommended to be so voted and to 
authorize payments under contracts so voted. 

The President stated that membership on Standing Committees for the ensuing 
year would be as follows: 



and 



The annual meeting of the Trustees of the Public Library as an Administra- 
tive Agency of the City of Boston was held in the Trustees Room at 4:15 p.m. 

Present: Messrs Maher, Murray, Parker and Mrs. White, Trustees. Also pre- 
sent were two representatives from the Professional Staff Association: Margo 
Brown and Harold Moren. 

The President, Monsignor Murray, in the chair. 

The Administrative Agency then proceeded to elect viva voce its officers 
for the ensuing year. 

First Vote for President 

Mr. Maher voted for Augustin H. Parker, Monsignor Murray voted for Augus- 
tin H. Parker, Mr. Parker voted present, and Mrs. White voted for Augustin 
H. Parker; and Augustin H. Parker was declared elected President. 

First Vote for Vice President 

Mr. Maher voted for Patricia H. White, Monsignor Murray voted for Patricia 
H. White, Mr. Parker voted for Patricia H. White, and Mrs. White voted 
present; and Patricia H. White was declared elected Vice President. 



BUILDINGS 

Msgr. Murray, Chairman 
Mr. Maher 
Mr. Parker 
Mr. Rabb 
Mrs. White 



FINANCE 

Mr. Parker, Chairman 
Mr. Maher 
Msgr. Murray 
Mr. Rabb 
Mrs. White 



PERSONNEL 

Mr. Rabb, Chairman 
Mr. Maher 
Msgr. Murray 
Mr. Parker 
Mrs. White 



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The President stated that the Trustees as the appointive body must make 
provision at the annual meeting for hearings of Civil Service personnel when 
and as needed during the ensuing year. 

On motion duly made and seconded, it was 

VOTED: that we, the Trustees of the Boston Public Library, having 
appointive authority over the Civil Service personnel at the 
Library, do appoint one of our members, Augustin H. Parker, 
Trustee, to hold and conduct hearings in accordance with 
Chapter 31 of the General Laws whenever the said hearings 
are deemed necessary; 



420 



and 

FURTHER 

VOTED: that in the event of the unavailability of Augustin H. 

Parker, Patricia H. White, Trustee, is hereby authorized to 
conduct the above-mentioned hearings; this power to be valid 
only until the expiration or appointment of any member of this 
Board. 

The President then appointed Li am M. Kelly as Secretary of Committees and 
Philip J. McNiff as Secretary of Committees Pro Tern to serve until the next 
annual meeting. 

Dissolved at 4:35 p.m. 



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Secretary 




The Secretary qualified for office by taking the following oath: 

I, Liam M. Kelly, solemnly swear that I will well 
and faithfully perform all the duties incumbent upon me 
as Secretary of the Trustees of the Publijc Library of 
the City of Boston; so help me God. 




Sworn and subscribed to before me thisZJA^day ofJ^'vg' A.D. 1975 at Boston, 
Suffolk County, s.s., Massachusetts. 



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A'V . 
}^i^ 



"^iU^. 



Notary Public 




The Secretary Pro Tem qualified for office by taking the following oath 

I, Philip J. McNiff, solemnly swear that I will well and 
faithfully perform all the duties incumbent upon me as 
Secretary Pro Tem of the Trustees of the Public Library of 
the City of Boston; so help me God. 



:t\ ^^\X^ 



Sworn and subscribed to before me this^i^/day ofju^w^ A.D. 1975 at Boston 
Suffolk County, s.s., Massachusetts. 




Notary Public 



1 



BOSTON PUBLIC LIBRARY 



BOARD OF TRUSTEES 



ADMINISTRATIVE 



MINUTES 



JUNE 13, 1975 



SEPTEMBER 25, 1979 



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Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, June 13, 1975 



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A meeting of the Trustees of the Public Library as an Administrative 
Agency of the City of Boston was held in the Trustees Room at 4:25 p.m. 

Present: Messrs Maher, Murray, Parker, Rabb and Mrs. White, Trustees. 
Also present, one representative of the Professional Staff Association, 
Harold Moren. 

The President, Mr. Parker, in the chair. 

The minutes of the regular meetings of February 28, 1975, April 4, 1975 
and of the annual meeting of May 5, 1975, as presented, were approved. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the months of February, March and 
April, 1975, provided that expenditures from City Appropriation have the ap- 
proval of the City Auditor: 



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FEBRUARY 


MARCH 


APRIL 


To City Appropriation 








Personal Services 
Contractual Services 
Supplies and Materials 
Books 

Current Charges and 
Obligations 
Equipment 


$497,595.22 
95,726.47 
20,441.78 
46,152.64 

644.60 
674.17 

$661,234.88 


$499,364.64 

84,908.94 

9,124.07 

185,762.75 

115.50 


$613,114.69 

69,883.54 

8,928.86 

114,900.58 

502.00 
192.50 


TOTAL 


$779,275.90 


$807,532.17 


To Trust Funds 








Contractual Services 

Books 

Supplies and Materials 

Equipment 


$ 29.93 
28,263.07 


$ 328.16 

51,782.04 

20.82 

2,241.00 

$ 54,372.02 


$ 1,543.13 

29,934.02 

6.00 

274.00 


TOTAL 


$ 28,293.00 


$ 31,787.15 


Gifts for Current Use 


$ 43.96 


$ 157.48 


$ 86.84 


To Special Appropriation 









Eastern Regional Public Library System 

Books $ 48,034.66 

Supplies and Materials 3,049.22 
Personal Services 34,025.71 



$ 98,491.18 

6,424.27 

34,484.50 



$ 54,912.48 
11,076.35 
45,148.14 



TOTAL 



$ 85,109.59 $139,399.95 $111,136.97 



3 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the months of February, March, and April, 1975, provided that pay- 
ment of bills from City Appropriation have the approval of the City Auditor: 



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FEBRUARY 



To City Appropriation 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 

Current Charges and 
Obligations 
Equipment 

TOTAL 
To Trust Funds 

Contractual Services 
Supplies and Materials 
Books 

Current Charges and 
Obligations 
Equipment 

TOTAL 
Gifts for Current Use 



$497,595.22 

105,202.67 

29,606.41 

46,152.64 

138,989.01 
425.75 



$ 29.93 
28,263.07 



$ 28,293.00 
$ 43.96 



Unliquidated Reserve 

To Special Appropriation 

Eastern Regional Public Library System 

Books $ 48,034.66 

Supplies and Materials 4,174.43 
Personal Services 34,025.71 



TOTAL 



MARCH 



$499,364.64 

115,780.89 

36,818.06 

185.762.75 

14,995.60 
71.03 



$ 328.16 

20.82 

51,782.04 



2,241.00 
$ 54,372.02 
$ 157.48 



$ 98,491.18 

5,427.31 

34,484.50 



APRIL 



$613,114.69 

78,615.19 

23,803.11 

114,900.58 

9,632.89 
77.23 



$817,971.70 $852,792.77 $840,143.69 



$ 1,543.13 

6.00 

29,934.02 

30.00 
274.00 

$ 31,787.15 

$ 86.84 

$ 150.00 



$ 54,912.48 

6,285.86 

45,148.14 



$ 86,234.80 $138,402.99 $106,346.14 



Action taken by the Committee on Personnel since the last meeting of the 
Board was approved as follows: 



On 23 May 1975 

Adoption of Eastern Regional Library System budget : 

VOTED: that the Budget for the fiscal year 1976 for operation 
of the Eastern Regional Library System be adopted as 
follows: 

SCHEDULE A SCHEDULE B 



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Personnel 

Books and Library Materials 
Audio-Visual Materials 
Contractual Services 
Other Operating Expenses 

Total 



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SERVICES 

$304,150 
74,152 
29,700 
15,925 
54,155 



C2 
SERVICES 

$214,663 

452,058 

150,500 

15,925 

52,210 



TOTAL 



$ 



518,813 
526,210 
180,200 
31,850 
106,365 



$478,082 $885,356 $1,363,438 



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In 
that th 
that is 
that if 
as much 
it was 
money i 
point i 
attenti 



response to a question on State support, the Director said that he felt 
e State is not contributing its fair share given the level of service 
presently being provided throughout the regional system. He suggested 
expenditures were measured against the returns,the State is not doing 
as it should be doing. In the discussion that followed on this matter, 
agreed that there was a need for overall realignment as to how State 
s spent and it was suggested that an effort should be made at some 
n the future to bring the matter of library funding to the Governor's 
on. 



Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On 25 April 1975 

Award of contract for operation and servicing of heating, ventilating 
and air conditioning systems: 

VOTED: that there be entered into with Balco, Inc., 327 
Mystic Avenue, Medford, Massachusetts, the lowest 
responsible and eligible bidder in the public bid- 
ding held on June 24, 1974, exercising the option to 
renew, a contract for the operation and servicing of 
heating, ventilating, and air conditioning systems, 
electrical systems and equipment, as well as plumbing 
systems, throughout the Library system during the 
period July 1, 1975 through June 30, 1976, at a total 
cost not to exceed one hundred twenty-one thousand six 
hundred sixty dollars and ninety-six cents ($121,660.96). 



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Award of contract for furnishing of inspection service: 



VOTED: that there be 
with American 
Burlington, Ma 
period July 1 , 
of inspection 
and fire alarm 
total fee thus 
ments and cond 



entered into, without public advertising. 
District Telegraph Company, 10 North Avenue, 
ssachusetts, a service agreement for the 
1975 through June 30, 1976 for furnishing 
service for the combination watchman-recording 
system in the Research Library building, the 
charged to be subject to the terms, agree- 
itions set forth in said agreement. 



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Award of contract for rental of certain data processing equipment : 

VOTED: that there be entered into, without public advertising, 
with International Business Machines Corporation, 610 
Lincoln Street, Waltham, Massachusetts, a contract for 
rental of certain data processing equipment during the 
period July 1, 1975 through June 30, 1976, the total 
rental thus charged to be subject to the terms, agreements, 
and conditions set forth in said contract. 

Award of contract for examination of building levels: 

VOTED: that there be entered into, without public advertising, 
with Gilbert Small & Co., Inc., 1391 South Street, 
Needham, Massachusetts, a service agreement for the 
examination of building levels at the two Central Library 
buildingsduring the period July 1, 1975 through June 30, 
1976, the total fee thus charged to be subject to the 
terms, agreements, and conditions set forth in said 
agreement. 

Award of contract for rental of storage space : 

VOTED: that there be entered into with the New England Deposit 
Library, 135 Western Avenue, Allston, Massachusetts, an 
agreement for the rental during the period July 1, 1975 
through June 30, 1976 of storage space therein for books 
and other library materials belonging to the Boston 
Public Library, in accordance with the rates for storage 
space forn.ally adopted by thr governing board of said New 
England Deposit Library. 

Award of contract for rental of premises in North Reading: 

VOTED: that the Board of Trustees in charge of the Library 

Department of the City of Boston, acting in the name of and 
for the City of Boston, do hereby accept an instrument of 
lease by and between RUTH S. OPPENHEIM and JERROLD N. 
OPPENHEIM, TRUSTEES, AS THEY ARE TRUSTEES UNDER AN IN- 
DENTURE OF TRUST DATED FEBRUARY 18, 1967, for rental 
during the period July 1, 1975 through June 30, 1976 of 
premises situated at 133 Main Street, North Reading, 
Massachusetts, subject to the rental, terms, agreements, 
conditions, and covenants set forth in said instrument 
of lease; 



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and 
VOTED: 



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and 

VOTED: that Philip J. McNiff, Director, and Librarian, of the 
Public Library of the City of Boston, be and hereby is 
authorized and directed in the name and behalf of the 
Board of Trustees in charge of the Library Department of 
the City of Boston to execute said instrument of lease 
in duplicate. 

Award of contract for rental of premises at Taunton : 

VOTED: that the Board of Trustees in charge of the Library 

Department of the City of Boston, acting in the name of 
and for the City of Boston, do hereby accept an instru- 
ment of lease by and between ERNEST M. HELIDES, TRUSTEE, 
AS HE IS TRUSTEE OF THE HELIDES REALTY TRUST and the 
CITY OF BOSTON of the premises, street floor and basement 
storage space, situated at 6 Weir Street, Taunton, Massa- 
chusetts, subject to the rental, terms, agreements, condi- 
tions, and covenants set forth in said instrument of lease; 

that Philip J. McNiff, Director, and Librarian, of the 
Public Library of the City of Boston, be and hereby is 
authorized and directed in the name and behalf of the 
Board of Trustees in charge of the Library Department of 
the City of Boston to execute said instrument in duplicate. 

Award of contracts for purchase of books an certain other library 
materials : 

VOTED: that, without public advertising, contracts be entered 
into for purchase of books and certain other library 
materials during the period July 1, 1975 through June 30, 
1976 with the following contractors, subject to the terms, 
agreements, and conditions set forth in said contracts: 

University Microfilms, a Xerox Company 
Ann Arbor, Michigan; 

Hoi linger Corp. 
Arlington, Virginia; 

Indiana University 
Blooming ton, Indiana; 

Beacon Hill Book & Music Shoppe 

Booksmith Distributing Co. 

Boston University Libraries 

Brattle Book Shop 

Brown & Connolly, Inc. 

Campbell and Hall, a Division of Learning Resources, Inc. 

J. S. Canner & Co. 

Chi Ids Gallery 

Carl Fischer, Inc. 

Goodspeed's Book Shop, Inc. 



T 



G. K. Hall & Co. 

R. L. Polk & Co. 

Standard & Poor's Corporation 

Starr Book Company, Inc. 

Worldwide Books, Inc. 

Zipporah Films Inc. 

All of Boston, Massachusetts; 

The Combined Book Exhibit, Inc. 
Briarcliff Manor, New York; 

Nathaniel Dame & Company 

Harvard Cooperative Society, Inc. 

Harvard University Press 

Minute Man Record and Tape Corporation 

All of Cambridge, Massachusetts; 

DeWolfe & Fiske, Inc. 
Canton, Massachusetts; 

American Library Association 

Center for Research Libraries 

Commerce Clearing House, Inc. 

Coronet Films 

Encyclopaedia Britannica Educational Corporation 

Field Enterprises Educational Corporation 

International Film Bureau, Inc. 

Society for Visual Education, Inc. 

All of Chicago, Illinois; 

H. R. Huntting Company, Inc. 
Chicopee Falls, Massachusetts; 

Yankee Book Peddlar, Inc. 
Contoocook, New Hampshire; 

The Eastin-Phelan Distributing Corporation 
Davenport, Iowa; 

Gale Research Company 
Detroit, Michigan; 

Prentice-Hall , Inc. 
Englewood Cliffs, New Jersey; 

Eccentric Circle Films 
Evanston, Illinois; 

Doubleday and Company 
Garden City, New York; 

Bowmar Records, Inc. 

Walt Disney Educational Materials Co. 

Both of Glendale, California; 

A & A Distributors, Inc. 
Hoi brook, Massachusetts; 



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AIMS Instructional Media Service 
Hollywood, California; 

Reprint Distribution Service, Inc. 
Kent, Connecticut; 

Lakeside Studio 
Lakeside, Michigan; 

Centron Educational Films 
Lawrence, Kansas; 

Sundance Paperback Distributors 
Littleton, Massachusetts; 

Churchill Films 

Pacifica Tape Library 

Both of Los Angeles, California; 

Xerox Films, Xerox Education Publications 
Middletown, Connecticut; 

Select Press Book Service 
Mil ford. New Hampshire; 

Kraus-Thomson Organization Limited 
Millwood, New York; 

Macmillan Films 

Mount Vernon, New York; 

Research Publications, Inc. 
New Haven, Connecticut; 

Dimondstein Book Company, Inc. 
New Rochelle, New York; 



ACI Films, Inc. 

AMS Press, Inc. 

American Elsevier Publishing Company, Inc. 

Bookazine Co. , Inc. 

CBS Records, Div. of Columbia Broadcasting, Inc 

Carousel Films, Inc. 

Center for Mass Communications 

Contemporary/McGraw-Hill Films 

Film Images, Inc. 

French & European Publications, Inc. 

Garland Publishing Inc. 

Grolier Educational Corp. 

Lathrop C. Harper Inc. 

Holt, Rinehart & Winston, Inc. 

Johnson Reprint Corporation 

Larousse & Co. , Inc. 

Learning Corporation of America 



8 







Macmillan Library Services 

McGraw-Hill Book Company, a division of McGraw-Hill, inc 

Musical Heritage Society 

NBC Educational Enterprises, Inc. 

National Record Plan 

Newday Films 

Peters International, Inc. 

Phoenix Films, Inc. 

Practicing Law Institute 

Praeger Publishers, Inc. 

RCA Records, a Division of RCA Corporation 

Radim, Films, Inc. 

Readex Microprint Corporation 

Sterling Educational Films 

Stevens and Company 

Taylor Carlisle Bookstore, Inc. 

Time-Life Films, Inc. 

Universal Education & Visual Arts 

University Place Book Shop 

Ursus Books Ltd. 

Franklin Watts, Inc. 

Westinghouse Learning 

John Wiley & Sons 

Williamhouse-Regency, Inc. 

H. W. Wilson Co. 

All of New York, New York; 

Coutts Library Services, Inc. 
Niagara Falls, New York; 

Lucerne Films, Inc. 
North Bergen, New Jersey; 

Center for Cassette Studies, Inc. 
North Hollywood, California; 

Quality Books, Inc. 
Northbrook, Illinois; 

Perennial Education 
Northfield, Illinois; 

William Salloch 
Ossining, New York; 

Stechert MacMillan, Inc. 
Pennsauken, New Jersey; 

Kennikat Press 

Port Washington, New York; 

Eastern Book Company 
Portland, Maine; 



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Audioview 

Randolph, Massachusetts; 

Creative Film Society 
Reseda, California; 

Lawyers Co-operative Publishing Co. 
Rochester, New York; 

West Publishing Company 
St. Paul , Minnesota; 

Bell & Howell, Micro Photo Division 
Salisbury, Connecticut; 

BFA Educational Media 

Pyramid Film Producers 

Both of Santa Monica, California; 

The Baker & Taylor Co. 
Somerville, New Jersey; 

Warren Schloat Productions, Inc. 
Tarrytown, New York; 

Graphic Microfilm, Inc. 
Waltham, Massachusetts; 

American Association for the Advancement of Science 
Bureau of National Affairs, Inc. 
Congressional Information Service 
U. S. Historical Documents Institute 
All of Washington, D.C.; 

Weston Woods Studios, Inc. 
Weston, Connecticut; 

Connecticut Films, Inc. 
Westport, Connecticut; 

Colonial Williamsburg Foundation 
Williamsburg, Virginia; 

Films Incorporated 
Wilmette, Illinois; 

Scholarly Resources, Inc. 
Wilmington, Delaware; 

and 

Parnassas Book Service 
Yarmouth Port, Massachusetts. 



10 



n 



On 23 May 1975 

Rejection of bid for the reproduction of certain items into catalog 
card and book card form: 



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Award of contract for suppl ying and delivering certain audio- 
visual equipment : 



VOTED: 



VOTED: 



that there be, and hereby is, rejected the sole bid in 
the public bidding of May 16, 1975 for the reproduction 
of certain items into catalog card and book card form 
for the Eastern Massachusetts Regional Library System 
during the period July 1, 1975 through June 30, 1976. 

R ejection of bid for leasing of two panel trucks and one station 
wagon : 

VOTED: that there be, and hereby are, rejected all bids in the 
public bidding of May 12, 1975 for the leasing of two 
panel trucks and one station wagon during the period 
July 1, 1975 through June 30, 1976 for the Eastern 
Massachusetts Regional Library System. 

Award of contract for the reproduction of certain items into cata- 
log card and book card form : 

VOTED: that there be entered into with General Microfilm Company, 
100 Inman Street, Cambridge, Massachusetts, the sole bid- 
der in the public bidding, a service contract for the rep- 
roduction of certain items into catalog card and book card 
form during the period July 1, 1975 through June 30, 1976, 
the total fee thus charged to be subject to the terms, 
agreements, and conditions set forth in said contract. 

Award of contract for supplying and delivering MARC II catalog 
products and services : 

VOTED: that there be entered into with Inforonics, Inc., 
146 Main Street, Maynard, Massachusetts, the sole 
bidder in the public bidding, a service contract for 
supplying and delivering MARC II catalog products 
and services during the period July 1, 1975 through 
June 30, 1976, the total fee thus charged to be subject 
to the terms, agreements, and conditions set forth in 
said contract. 

Award of contract for leasing of two panel trucks and three station wagons 

VOTED: that there be entered into with Warren Coveney's Ford 
Sales, Inc., 777 Washington Street, Newton, Massachu- 
setts, the lowest eligible and responsible bidder in the 
public bidding, a contract for leasing of two panel 
trucks and three station wagons during the period July 1, 
1975 through June 30, 1976 at the following rates: 

Monthly Le^se Cost Mileage Charge 
per Vehicle per Mile 



c 



that there be entered into with HB Educational Systems. 
Inc., 21 Audio Lane, New Haven, Connecticut, the lowest 
responsible and eligible bidder in the public bidding, 
a contract for supplying and delivering certain audio- 
visual equipment, as specified in the specifications, 
at a total cost not to exceed fo"[ thousand three hun- 
dred ninety-three dollars and eight cents ($4,393.08). 

Award of contract for the re ntal of overalls and uniforms: 

that there be entered into with Coverall Service Co., 
Inc 73 Addison Street, East Boston, Massachusetts, 
the'iowest responsible and eligible bidder in the 
public bidding, a contract for the cental of uniforms 
and overalls during the period July 1, 1975 through 
June 30, 1976 at prices per unit as follows: 



VOTED: 



Two (2) shirts, two (2) 
Two (2) overalls (per) 
Two (2) dresses (per) 



pants per man 



$1 .35 per week 
$ .65 per week 
$ .65 per week 



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Award of contract for the o peration and se rvicin g of water systems 
associated wi th air conditioning and heati ng sys tems : 

VOTED- that there be entered into with Barclay Chemical Company, 
VOTED, that tne ^^^ ^^^^^^^ Watertown, Massachusetts, the 

owest responsible and eligible bidder in the public bid- 
ding, a service contract for the operation and servicing 
of water systems associated with air conditioning and 
heating systems at various locations throughout the 
Ubrary System during the period July 1, 1975 through 
June 30, 1976, at a total cost not to exceed two thousand 
four hundred seventy-five dollars and twenty-four cents 
($2,475.24), subject to the terms, agreements, conditions, 
and'covenants set forth in said contract. 

Award of contract for the cleaning of vnndow s: 

VOTED- that there be entered into with Suffolk Cleaning Company. 
VOTED, that tner 3^^^^^^ Dorchester, Massachusetts, 

the' owest responsible and eligible bidder in the public 
bidding, a contract for the cleaning of windows during the 
period July 1, 1975 through June 30, 1976 at the Central 
Library building and at certain other library buildings 
designated under Group I in the contract proposal , at 
unit prices based upon completion of installation of win- 
dow grilles at buildings listed in the alternate proposal, 
otherwise at unit prices given in the basic contract pro- 
posal, - the total amount in any case not to exceed six 
thousand three hundred ten dollars ($6,310.00). 



Panel Trucks 
Station Wagons 



$283.00 
$271.00 



$.11 
$.11 



12 



13 



VOTED: that there be entered into with Caroline Kadetsky, d/b/a 
Careful Cleaning Co., 250 Boylston Street, Boston, Massa- 
chusetts, the lowest responsible and eligible bidder in 
the public bidding, a contract for the cleaning of windows 
during the period July 1, 1975 through June 30, 1976 at 
Library buildings designated under Group II in the contract 
proposal, at unit prices based upon completion of installa- 
tion of window grilles at buildings listed in the alterna- 
te proposal, otherwise at unit prices given in the basic 
contract proposal, -- the total amount in any case not to 
exceed one thousand eighty dollars ($1,080.00). 

In accordance with the usual practice in the matter of signing payrolls, 
on motion duly made and seconded, it was 



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VOTED: 



and 



VOTED 



and 



VOTED: 



and 



VOTED: 



that subject to the approval 
with the provisions of Sectio 
Revised Ordinances of 1961 Ph 
or upon his delegation Li am M 
and Secretary of the Trustees 
tant Director, or Kevin T. Fi 
Director, be and hereby is au 
of the Library in representat 
period not to exceed four wee 



of the Mayor in accordance 
n 22 of Chapter 3 of the 
ilip J. McNiff, Director, 
. Kelly, Assistant Director, 
, or John J. Doherty, Assis- 
tzPatrick, Assistant to the 
thorized to sign the payrolls 
ion of the Trustees for a 
ks from June 16, 1975. 



that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant Director, 
and Secretary of the Trustees, or John J. Doherty, Assis- 
tant Director, or Kevin T. FitzPatrick, Assistant to the 
Director, be and hereby is authorized to sign the payrolls 
of the Library in representation of the Trustees for a 
period not to exceed four weeks from July 14, 1975. 

that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961, Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant Director, 
and Secretary of the Trustees, or John J. Doherty, Assis- 
tant Director, or Kevin T. FitzPatrick, Assistant to the 
Director, be and hereby is authorized to sign the payrolls 
of the Library in representation of the Trustees for a 
period not to exceed four weeks from August 11, 1975. 

that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961, Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant Director, 
and Secretary of the Trustees, or John J. Doherty, Assis- 
tant Director, or Kevin T. FitzPatrick, Assistant to the 
Director, be and hereby is authorized to sign the payrolls 
of the Library in representation of the Trustees for a 
period not to exceed four weeks from September 8, 1975. 



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The minutes of the meetings of the Committee on Buildings on February 14, 
1975 and on March 14, 1975, as presented, were approved. 

The minutes of the meetings of the Committee on Personnel on Feburary 14, 
1975, March 14, 1975 and April 25, 1975, as presented, were approved. 

In response to a question as to the impact of inflation in Library ex- 
penditures, the Director stated that while all areas of the Library's opera- 
tion have been extremely sensitive to recent inflationary pressures, that all 
expenditures were made within the fiscal 1975 budget appropriation. The only 
exception to this has been in the area of light, heat and power where a sup- 
plementary appropriation has been requested. The Director pointed out the 
potential in cooperation, with particular emphasis in the area of journal 
subscriptions. He noted that given the availability of the Union List of 
Serials that progress could be made in coordinating serials subscriptions for 
the benefit of all Consortium members. This is an area of major concern to 
all libraries. He also noted in this regard that a new program is currently 
being tested to use paperbacks in branches, particularly for new books and 
popular books. He felt it important that a proper balance be established for 
the use of books in both paperbacks and hardcover. 

The Director was pleased to report that ground has been broken for the 
construction of the Dudley Street Branch Library. 

The Director reported receipt of Circular Letters 20 and 21 from the 
Mayor's Office. 

Dissolved at 5:15 p.m. 



Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, September 12, 1975 



A meeting of the Trustees of the Public Library as an Administrative Agency 
of the City of Boston was held in the Trustees Room at 5:15 p.m. 

Present: Messrs Murray, Parker, Rabb and Mrs. White, Trustees. 
The President, Mr. Parker, in the chair. 

The minutes of the regular meeting of June 13, 1975, as presented, were 
approved. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the months of May. June and July 1975, 
provided that expenditures from City appropriation have the approval of the City 
Auditor: 



14 



15 



June 



July 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and 

Obligations 

Equipment 

TOTAL 
To Trust Funds 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and 

Obligations 

TOTAL 

Gifts for Current Use 

To Special Appropriation 



$A87,269.81 


$571,174.47 


$511,301.66 


55,634.61 


59,975.90 


206,056.75 


6,699.44 


546.17 


27,740.92 


138,495.34 


108,782.10 


23,677.73 


48.60 


20.50 
495.00 


154,365.50 



$688,147.80 $740,994.14 $923,142.56 



$ 33.60 

6,375.08 

1,149.53 

63,630.83 

30.00 



$ 127.20 

419.27 

2,883.07 

39,823.50 



$ 1,518.06 

554.00 

20,915.80 



$ 71,219.04 $ 43,253.04 $ 22,987.86 



19.30 



Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 

TOTAL 



$118,319.92 $260,285.75 
11,365.13 7,860.85 
36,897.91 47,916.03 



$ 17,241.60 
27,843.67 
40,181.41 



$166,582.96 $316,062.63 $ 85,266.68 



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Following approval by the Director and in accordance with the authority dele- 
gated to him by the Trustees, payment of bills was authorized to be charged as 
follows for the months of May, June, and July 1975, provided that payment of bills 
from City Appropriation have the approval of the City Auditor: 

May June July 

To City Appropriation 



Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and 

Obligations 

Equipment 

TOTAL 



$487,269.81 

78,115.44 

14,642.45 

138,495.34 

11,430.00 
197.55 



$571,174.47 

95,845.35 

36,472.01 

108,782.10 

4,288.26 
784.50 



$511,301.66 

13,150.20 

764.23 

23,677.73 



$730,150.59 $817,286.69 $548,893.82 



I 



I 



To Trust Funds 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 

Current Charges and 
Obligations 

TOTAL 

Gifts for Current Use 

To Special Appropriation 



$ 33.60 

6,375.08 

1,149.53 

63,630.83 

30.00 



$ 127.20 

419.27 

2,883.07 

39,823.50 



$ 1,518.06 

554.00 

20,915.80 



$71,219.0^: $ 43,253.04 $ 22,987.86 



260.43 



Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 

TOTAL 



$118,319.92 

7,379.35 

36,897.91 



$260,285.75 
11,197.31 
49,544.87 



$ 17,241.60 

3,296.50 

40,181.41 



$162,257.18 $321,027.93 $ 60,719.41 



Unliquidated Reserve $ 174.00 

Action taken by the Committee on Finance since the last meeting of 
the Board was approved as follows: 

On 25 June 1975 

A....H of contract for t h ^- leasing of two panel trucks and one station wagon ; 



'VOTED: 



that there be entered into with Bonnell Motors, Inc., 353 
Cambridge Street, Winchester, Massachusetts, the lowest respon- 
sible and eligible bidder in the public bidding, a contract for 
the leasing of two panel trucks and one station wagon for the 
Eastern Massachusetts Regional Library System during the period 
July 1, 1975— June 30, 1976 at the following rates: 



Monthly Lease Cost 
per Vehicle 



Mileage Charge 
per Mile 



Panel Trucks 
Station Wagon 



$ 265.00 
255.00 



$ 
$ 



.10 
.10" 



On 16 July 1975 

Rejection of bids for maintenan ce and servicing of elevators; 

"VOTED: that there be, and hereby are, rejected all bids 

received in the public bidding of May 6, 1975, for 
maintenance and servicing of elevators throughout the 
Library System during the period July 1, 1975 through 
June 30, 1976." 



16 



17 



On 13 August 1975 

Award of contract for maintenance and servicing of elevators: 



"VOTED: 



and 



that there be entered into with Delta Elevator Service Corporation, 
50 North Beacon Street, Allston, Massachusetts, the lowest respon- 
sible and eligible bidder in the public bidding, a contract for 
maintenance and servicing of elevators throughout the Library 
System during the period August 15, 1975 through June 30, 1975 
at a total cost not to exceed txv^elve thousand tv/o hundred forty- 
three dollars and no cents ($12,243.00)." 

On 2 September 1975 

A ward of contract for providing and deliv ering certain supplies to be 
"[liUin connection with rented IBM dat a processing equipment: 

"VOTED- that there be entered into with the Standard Register Company, 

626 Albany Street, Dayton, Ohio, the lowest eligible and respon- 
sible bidder in the public bidding, a contract for providing 
and delivering certain supplies to be used in connection with 
rented IBM data processing equipment as specified under GROUPS 
A and B of the specifications, in a total sum not to exceed five 
thousand six hundred nineteen dollars and ninety-one cents 
($5,619.91)." 

"VOTED: that there be entered into with Data Forms Co., Inc., 
149 Market Street, Brighton, Massachusetts, the lowest 
eligible and responsible bidder in the public bidding, 
a contract for providing and delivering certain supplies 
to be used in connection with rented IBM data processing 
equipment as specified under GROUPS C, D, and E of the 
specifications, in a total sum not to exceed fourteen 
thousand seven hundred ninety-one dollars and eighty 
cents ($14,791.80)." 

In accordance with the usual practice in the matter of signing payrolls, on 
motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961, Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant Director, 
and Secretary of the Trustees, or John J. Doherty, Assistant 
Director, or Kevin T. FitzPatrick, Assistant to the Director, 
be and hereby is authorized to sign the payrolls of the 
Library in representation of the Trustees for a period not 
to exceed four weeks from October 6, 1975. 

The minutes of the meeting of the Committee on Buildings on May 23, 1975, 
as presented, were approved. 



I 



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1^ 

o 



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I 



I 



In response to public advertising for inspection and testing of fire alarm 
systems, three bids were received and it was recommended that the contract be 
awarded to the lowest bidder. On motion duly made and seconded, it was 

VOTED: that there be entered into with American Service Co., Inc., 
799 Hancock Street, Quincy, Massachusetts, the lowest 
responsible and eligible bidder in the public bidding, a 
contract for the inspection and testing of fire alarm systems 
at the Central Library building and at various other locations 
in the Library System, as specified in the specifications, 
during the period September 15, 1975 through June 30, 1976 
at a total cost not to exceed three thousand two hundred 
dollars ($3,200.00). 

The official notice of site recommendation has been received from Mr. Robert 
Vey of the Public Facilities Department regarding the location of the new Lower 
Mills Branch Library. The proposed site is that of the Gilbert Stuart Elementary 
School at 27 Richmond Street and this is a site that was previously approved by 
the Trustees for this purpose. 

The construction of the Dudley Street Branch Library is well underway and 
the bidder expects to be working on the interior by mid-winter. 

Bids have been received by the Public Facilities Department for the pointing 
of the bricks in the courtyard of the Central Library. A contract has not yet 
been awarded. 

The Washington Village Branch building is now ready for final inspection by 
Library staff and it is hoped that this branch can be opened in the fall. The 
building, which was damaged by fire, has been renovated under the supervision of 
the Boston Housing Authority. 

A low bid in the amount of $1,158,777 has been received for the construction 
of the new Codman Square Branch Library. The bid, which was lower than the es- 
timates, was submitted by C.C. Sewell of Weymouth. This cost amounts to about 
$50.00 per square foot. The contract has not yet been awarded. 

The Director reported that the contract negotiations with the AFSCME union 
have been completed. The new contract which has not yet been signed calls for 
a basic increase of eight percent. There are no other significant changes. 
SupplemeT.t-.ary funds have been approved to cover the additional costs incurred by 
the contract. 

The negotiations on the new contract with the Professional Staff Association 
have not yet been completed. There have been several negotiating sessions. No 
major problems are anticipated in completing these negotiations. 

The Director reported receipt of Circular Letters Nos. 23, 1, and 2 from the 
Mayor *s Office. 

Dissolved at 5:30 p.m. 



Secretary 



18 



19 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, October 10, 1975 



f 



I 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be charged 
as follows for the months of August and September, 1975, provided that payment 
of bills from City Appropriation have the approval of the City Auditor: 



A meeting of the Trustees of the Public Library as an Administrative Agency 
of the City of Boston was held in the Trustees Room at 3:30 p.m. 

Present: Messrs. Maher, Murray, Parker, Rabb and Mrs. VJhite, Trustees. 
Also present was Harold Moren of the Professional Staff Association. 

President, Mr. Parker, presiding. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies were 
authorized to be charged as follows for the months of August and September, 19/5, 
provided that expenditures from City Appropriation have the approval of the 

City Auditor. „x.T,mT.,.T,T-r, 

^ AUGUST SEPTEMBER 

To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Rooks 

Current Charges and Obligations 



TOTAL 



To Trust Funds 



Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 

TOTAL 

Gifts for Current Use 
To Special Appropriation 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$451,276.27 

63,095.26 

12,106.86 

71,720.89 

10.50 


$582,767.70 

81,761.49 

10,316.39 

69,323.54 

4.055.00 


$598,209.78 


$748,224.12 


$ 2,009.89 

27.36 

4,900.21 


$ 597.48 

384.53 

6,578.13 

70.00 


54.00 




$ 6,991.46 


$ 7,630.14 




$ 136.19 



$ 80,603.37 
21,486.64 
35,747.21 



$ 70,354.36 

2,761.59 

49,897.49 



$137,837.22 $123,013.44 



d 



I 



I 



AUGUST 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



TOTAL 



$451,276.27 
66,077.33 

5,734.36 
71,720.69 

4,900.45 



$599,709.10 



To Trust Funds 



Contractual Services 

Supplies and Materials 

Books 

Equipment 

Current Charges and Obligations 

TOTAL 

Gifts for Current Use 

Unliquidated Reserves 



$ 2,009.89 

27.36 

4,900.21 

54.00 



$ 6,991.46 



$ 



384.80 



To Special Appropriation 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 80,603.37 

5,281.49 

35.747.21 

$121,632.07 



SEPTEMBER 



$582,767.70 
76,882.53 

9,174.53 
69,323.54 
15,046.66 

4.393.08 

$757,588.04 



$ 597.48 

384.53 

6,578.13 

70.00 

$ 7,630.14 

$ 136.19 



$ 70,354.36 

8,676.58 

49.897.49 

$128,928.43 



1 



I 



The Director stated that it was necessary to have a vote for the signing 
of payrolls. On motion duly made and seconded, it was 

VOTED: that Subject tc the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff , Director, 
or upon his delegation Liam M. Kelly, Assistant Director, 
and Secretary of the Trustees, or John J. Doherty, Assis- 
tant Director, or Kevin T. FitzPatrick, Assistant to the 
Director, be and hereby is authorized to sign the payrolls 
of the Library in representation of the Trustees for a 
period not to exceed four weeks from November 3, 1975. 



20 



21 



and 



and 



and 



and 



In keeping with annual custon, the following actions were taken with respect 
to those Library employees who had retired during the previous year at the level 
of Branch Librarian. On motion duly made and seconded, it was 

VOTED: that Alice E. Hackett who retired from the Library 
on December 31, 1974 be and hereby is appointed 
Coordinator of Processing Emeritus. 

VOTED: that Geraldine M. Altman who retired from the Library 
on April 22, 1975 be and hereby is appointed Branch 
Librarian Emeritus. 

VOTED: that Evelyn C. Billman who retired from the Library 

on Septermber 5, 1975 be and hereby is appointed Branch 
Librarian Emeritus. 

VOTED: that Ruth M. Hayes who retired from the Library 
on July 31, 1975 be and hereby is appointed 
Coordinator of Children's Services Emeritus. 

VOTED: that Frances C. Lepie who retires from the Library 
on October 24, 1975 be and hereby is appointed 
Branch Librarian Emeritus. 

The Director reported that the Public Facilities Department is now hopeful 
that the new Dudley Street Library will be completed before the end of 1976. 
Of major concern now that the elevator track has been dismantled in the Charles- 
town Branch is to restore the Charlestown Branch Library building to first class 
condition. The Library has a good relationship with various groups in the com- 
munity, and it is hoped that these friends can be involved in this restoration 
effort. Mr. Rabb emphasized that it is very important that these groups be 
actively involved with ftie branches. The Director also reported that the design 
sketches for the Lower Mills Branch are being prepared. 

Mr. Parker reported that the first meeting of the Examining Committee for 
the current year took place on October 7. 1975. The meeting began with a tour 
of the building for the new members, and then at 4:00, the full group met in the 
Trustees Room. This year the membership has been expanded to about 30 members, 
and these have been organized into five subcommittees. These subcommittees are: 
Public Service, Resource Development, Buildings, Program Planning and Public 
Relations. Mr. Parker expressed confidence that these groups will make a sig- 
nificant contribution to the Library's development during the coming year. 

Dissolved at 4:30 p.m. 



Secretary 



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Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, November 7, 1975 



A meeting of the Trustees of the Public Library as an Administrative Agency 
of the City of Boston was held in the Trustees Room l^nediately following the 
regular meeting of the Corporation. 

Present: Messrs Parker, Rabb, and Mrs. White, Trustees. 
President, Mr. Parker, presiding. 

The minutes of the regular meeting of September 12, 1975, as presented, were 
approved. 

^ ^ A ♦-v.ot- M- wac! nprpssarv to have a vote for the signing of 
The Director stated that it was necessary lu 

payrolls. On motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in ^^^°^^^^^^ 
with the provisions of Section 22 of Chapter 3 of the 
Revised ordinances of 1961 Philip J. McNiff, Director,^ 
and Secretary of the Trustees, or John J. Doherty, Assis- 
tant Director, or Kevin T. FitzPatrick, Assistant to the 
Director, be and hereby is authorized to sign the payrolls 
of the Library in representation of the Trustees for a 
period not to exceed four weeks from December 1, i^/:?. 

The Director reported that in response to public advertising, ^i^^^^^^^^^f ^ 

VOTED- that there be entered into with D.F. Munroe Company, 
351 Middlesex Avenue, Wilmington, Massachusetts, the 
lowest responsible and eligible bidder in the public 
bidding, a contract for supplying and delivering mis- 
cellaneous offset paper supplies, as specified in the 
specifications, at a total cost not to exceed twenty- 
seven thousand seven hundred ninety-five dollars and 
twenty-nine cents ($27,795.29). 

^r. onT^lir advertising for supplying and delivering catalog card 
lloirZMl Taf r:cfi::rf:om%nivers y ----^-rrToinred'o^th^a: Tif 
of contract to this company was recommended. The 0^"=^°^ P°^^^^ ^^^ ^^^ bid 



VOTED: 



that there be entered into with University Products. Inc., 
south canal Street. Holyoke. Massachusetts the ^ole bidder 
in the public bidding, a contract for supplying and delivering 
catalog card stock, as specified under Group A of the 
specifications, at a total cost not to exceed five thousand 
eight hundred ninety dollars ($5,890.00). 



22 



23 



In response to advertising for supplying and delivering »°""' ^°"^' '"° ^"^ 
werlreceived. and again the award of contract was recommended to the lowest 
bidder! Strathmore pIper Company. On motion duly made and seconded, xt was 

VOTED: that there be entered into with Strathmore Paper Co-. 

Westfield, Massachusetts, the lowest responsible and eligible 
bidder in the public bidding, a contract for supplying and 
delivering one hundred percent rag, four-ply mount board, 
as specified under Group B of the specifications, at a total 
cost not to exceed four thousand two hundred ninety-three 
dollars and fifty cents ($4,293.50). 

Work is progressing on the Dudley and Codman Branch ''"^"J^fs. The archi- 
tects and the Public Facilities Department have agreed to a design for the Lower 
Mills Branch! Most of the suggestions previously made by the Library adminis- 
tration have been incorporated into the design. The plan calls for a small 
plrk with «ees at the side of the building. Uork has not yet started on the 
brick work in the courtyard of the McKim building. 

some recommendations to make at a future meeting. 

During the past month, the Library was visited by the Director ^nd the 
architects from ?he new reference library in Paris. This was their third visit 
to the Boston Public Library. That building is now moving toward completion. 
Mr Anthony Lovedav, the executive secretary of the Standing Conference of 
N^konal and Univerkty Libraries, the English --'"P/", °^^f ^^f^^^i^f "^ 
of Research Libraries, spent a day at the Boston Public Library ^^viewin the 
Library's program activities. The architect for the new National Library in 
Venezuela also came to see the Library, following up a visit of the Librarian 
last year. T^o representatives from the Professional Staff Association then 
oresen!ed to the Board a statement of their concern over the impasse in the 
nego!il!ion between the Library and Staff Association. A discussion followed. 

Dissolved at 5:A5 p.m. 



I 



f 



President, Mr. Parker, presiding. 



Secretary 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, December 12, 1975 



A meeting of the Trustees of the Public Library as an Administrative Agency 
of the City of Boston was held in the Trustees Room inmiediately following the reg- 
ular meeting of the Corporation. 

Present: Messrs Parker, Maher, and Mrs. White, Trustees. Also present was 
Miss Ellen Eisenstein. 



f n^i-oi^^T- 10 1975, as presented, were 
The minutes of the regular meeting of October 10, 197S, 

approved. 

Following approval of the ^^^^^^^ rorfervfcef Ind^^Uefwrre 
delegated to him by ^^-/-/f/.^^^rf^f ^r::nths of October and November, 
authorized to be charged as ^ ^^^^^^ '°^.^^ Appropriation have the approval of 
1975, provided that expenditures from City Appropr 

the City Auditor: OCTOBER NOVEMBER 



r3 

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To City Appro priations 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



$479,402.77 

64,299.53 

6,480.94 

104,093.45 

1,103.42 

267.96 



$482,306.92 
73,343.68 
12,527.17 
98,056.86 



TOTAL 



$655,648.07 $666,234.63 



To Trust Funds 



Contractual Services 
Supplies and Materials 
Equipment 



212.96 
59.53 



TOTAL 



$ 1,665.36 $ 

1^700.11 

$ 3,366.11 $ 272.49 



Gifts for Current Use 
Trust Funds 
Unliquidated Reserves 
To S pecial Appropriation 

Eastern Regional Public Library System 



$114.76 
$887.63 
$306.24 



$88.26 
$3,673.32 



Books 

Supplies 

Personal Services 



$ 50,368.01 

2,327.05 

39^613.06 



$ 22,911.74 

4,079.70 

38.533.46 



TOTAL 



$ 92,308.12 $ 65,542.90 



Following approval by the ^^^ctor ana in acc^^^^^^^^ 
of bills from City Appropriations have tne 



I 



I 




To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 



TOTAL 



To Trust Funds 



Contractual Services 
Supplies and Materials 
Equipment 



TOTAL 



Gifts for Current Use 



Trust Funds 



Unliquidated Reserves 



OCTOBER 


NOVEMBER 


$479,402.77 

100,232.91 

8,861.95 

104,093.45 

12,122.47 

267.96 


$482,306.92 

100,356.60 

14,395.33 

98,056.86 

11,640.42 


$704,981.51 


$706,756.13 


$ 1,655.36 


$ 212.96 
59.53 


1,700.75 




$ 3,366.11 


$ 272.49 


$114.76 


$88.26 


$887.63 


$3,673.32 


$306.24 





To Special Appropriations 

Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 50,368.01 

5,774.92 

39,613.06 

$ 95,755.99 



$ 22,911.74 

5,753.08 

38,533.46 

$ 67,198.28 



2S 



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Award of contract for supplying and delivering book binding cloth 

VOTED: that there be entered into with the Holliston Mills 

Inc., Walker Street, Lincoln, Rhode Island, the lowest 
responsible and eligible bidder in the public bidding, 
a contract for supplying and delivering book binding 
cloth, as specified in the specifications under Items 
I-A, II, and III, at a total cost not to exceed 
thirteen thousand one hundred eighty-six dollars and 
sixty cents ($13,186.60). 

The Director stated that it was necessary to have a vote for the signing 
of payrolls 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant Director, 
and Secretary of the Trustees, or John J. Doherty, Assis- 
tant Director, or Kevin T. FitzPatrick, Assistant to the 
Director, be and hereby is authorized to sign the payrolls 
of the Library in representation of the Trustees for a 
period not to exceed four weeks from December 29, 1975. 

In response to public bidding, three bids were received for supplying 
and delivering miscellaneous office supplies. Only two of these were eligible 
for consideration. It was recommended that a contract be entered into with 
Monroe Stationers and Printers, Inc. On motion duly made and seconded, it was 



VOTED: 



Action taken by the Committee on Finance since the last meeting of the Board 
was approved as follows: 

On 21 November 1975 

Award of contract for supplyinp. and del ivering book binders board 

VOTED: that there be entered into with Baird & Bartlett Company, 
132 Court Street, Brockton, Massachusetts, the sole 
bidder in the public bidding, a con-ract for supplying and 
delivering book binders board, as specified in the speci- 
fications, at a total cost not to exceed four thousand 
one hundred fifty-five dollars and seventy-five cents 
($4,155.75). 



I 



I 



that there be entered into with Monroe Stationers & Printers, 
Inc., 342 Western Avenue, Brighton, Massachusetts, the lowest 
responsible, eligible, and responsive bidder in the public 
bidding, a contract for supplying and delivering miscellaneous 
office supplies, as specified in the specifications, at a 
total cost not to exceed eight thousand five hundred fifteen 
dollars and fifty-eight cents ($8,515.58). 

Again, ir. responxe to public bidding, two bids were received for supplying and 
delivering miscellaneous incandescent and fluorescent lamp bulbs. It was 
recommended that a contract be awarded to Westinghouse Electric Supply Co. 
On motion duly made and seconded, it was 

VOTED: that there be entered into with Westinghouse Electric 

Supply Co., 375 Harrison Avenue, Boston, Massachusetts, 
the lowest responsible and eligible bidder in the public 
bidding, a contract for supplying and delivering miscellaneous 
incandescent and fluorescent lamp bulbs, as specified in the 
specifications, at t total cost not to exceed sixteen 
thousand two hundred ninety-two dollars and thirty-one 
cents ($16,292.31). 

The Director reported that the Library had authorized the Real Property 
Department of the City of Boston to permit the Cape Verdian Club of Boston 



26 



27 



to use the premises now used for the Mount Pleasant Branch as soon as the 
Dudley Street Library has been opened. This is a community group. 

A meeting was held with the architects for the Dudley Street Branch in 
order to review finishing requirements for the new branch. A session was 
also held with the architects for the Codman Square Branch. This building 
is moving ahead rapidly, and the architect expects that it will be completed 
by the summer of 1976. Substantial progress has been made toward getting the 
Washington Village Branch completed. The Library staff is now working on shelving 
and painting. 

Dissolved at 4:55 p.m. 



1 



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Secretary 




and 



VOTED: 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, January 9, 1976 



C 



VOTED: 



A regular meeting of the Trustees as an Administrative Agency of the City 
of Boston was held in the Trustees Room at 4:50 p.m. 

Present: Messrs Maher, Murray, Parker and Mrs. White, Trustees. 
President: Mr. Parker, presiding. 

The minutes of the regular meeting of November 7, 1975, as presented, were 
approved. 

The minutes of the meeting of the Committee on Personnel on November 21, 
1975, as presented, were approved. 

The Director stated that it was necessary to have a vote for the signing of 
payrolls and certain other votes necessary for routine operating procedures during 
the calendar year 1976. 

Authorization to sign payrolls 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant Director, 
and Secretary of the Trustees, or John J. Doherty, Assis- 
tant Director, or Kevin T. FitzPatrick, Assistant to the 
Director, be and hereby is authorized to sign the payrolls 
of the Library in representation of the Trustees for a 
period not to exceed four weeks from January 29, 1976. 

Authorization for routine operating procedures during the calendar year 1976 

VOTED: that Philip J. McNiff, Director, or upon his delegation, 
Liam M. Kelly, Assistant Director and Secretary of the 
Trustees, or John J. Doherty, Assistant Director or 
Louis A. Sasso, Assistant to the Director, be and 
hereby is authorized to act on behalf of the Trustees 



1 



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and 



VOTED: 



I 



I 



in the administration of the personnel procedures estab- 
lished by them for the appointment of all officers and 
employees of the Library up to but not including the 
level immediately below that of the Director, and to fix 
the remuneration for all such officers and employees 
subject to the salary and wage scales as currently estab- 
lished by vote of the Trustees, said appointments and 
changes in remuneration to be reported to the Trustees at 
their next meeting for confirmation. 



that until January 1, 1977, the President, Vice President, 
the Director, and the Secretary of the Trustees, be and 
they hereby are severally authorized to sign any and all 
contracts voted to be made by the Board in the name and 
behalf of the City and any and all communications in 
connection with the award of contracts so voted or re- 
commended to be so voted. 

that, for the signing of checks drawn upon the petty cash 
checking accounts of the Library, Catherine A. Farrell, 
Principal Accountant, or Thomas T. McLaughlin, Assistant 
Principal Accountant, or Liam M. Kelly, Secretary of the 
Trustees, Clerk of the Corporation, or John J. Doherty, 
Assistant Director, or Kevin T. FitzPatrick, Assistant 
to the Director, in the order of their respective avail- 
ability, be authorized to sign checks; and Philip J. 
McNiff, Director, or Liam M. Kelly, Secretary of the 
Trustees, Clerk of the Corporation, or John J. Doherty, 
Assistant Director, or Kevin T. FitzPatrick, Assistant 
to the Director, in the order of their respective avail- 
ability be authorized to countersign checks, provided that 
in no instance does the same individual both sign and 
countersign a check. 



that Philip J. McNiff, or upon his delegation, Liam M. 
Kelly, Assistant Director, and Secretary of the Trustees, 
or John J. Doherty, Assistant Director, or Kevin T. 
FitzPatrick, Assistant to the Director, be and hereby is 
authorized to sign on behalf of the Board in approval of 
the payment of all vouchers or bills covering expenditures 
incurred in terms of one quarter of the fiscal 1975-76 
budget allowances, but in no case exceeding those in the 
budget estimates for the fiscal year 1976-77, as shall be 
approved by the Board of Trustees prior to June 30, 1976, 
said payments to be reported to the Board at its next reg- 
ular meeting for confirmation. 



2 a 



20 



The Director reported that the memorandum of agreement incorporating 
all of the changes that had been negotiated in the contract with the Pro- 
fessional Staff Association had been reviewed by the Negotiating Committee, 
and he recommended that the contract be signed. Following a brief dis- 
cussion, the President signed the contract. 

The Director reported that the Comprehensive Employment and Training 
Act program (C.E.T.A.) is being phased out as of February 3, 1976. There 
will be a report on the C.E.T.A. contribution at a future meeting. 

Secretary 



Gifts for Current Use 



$ 



10.00 



I 



I 



To Special Appropriations 

Eastern Regional Public Library System 




Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 27,157.89 

3,533.52 

49,441,69 

$ 80,133.10 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, February 13, 1976 



c 



Following approval by the Director and in accordance with the author- 
ity delegated to him by the Trustees, payment of bills was authorized to 
be charged as follows for the month of December, 1975, provided that pay- 
ment of bills from City Appropriations have the approval of the City 
Auditor: 



A meeting of the Trustees of the Public Library as an Administrative 
Agency of the City of Boston was held in the Trustees Room at 5:05 p.m. 

Present: Messrs Parker, Rabb, and Mrs. White, Trustees. Also pre- 
sent were Mr. Harold Moren and Mr. Robert Bruen representing the Profes- 
sional Staff Association. 

The minutes of the regular meeting of the Trustees as an Administra- 
tive Agency on January 9, 1976, as presented, were approved. 

Following approval of the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies 
were authorized to be charged as follows for the month of December 975, 
provided that expenditures from City Appropriation have the approval of 
the City Auditor: 



I 



I 



December 



To City Appropriations 




Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

Equipment 


$ 629,926.12 
81,613.07 

6,415.74 
75,606.43 
12,283.27 

5,084.61 


TOTAL 


$ 810,929.24 


To Trust Funds 




Contractual Services 
Supplies and Materials 
Books 
Equipment 


$ 1,235.05 

260.00 

1,454.30 

359.00 


TOTAL 


$ 3,308.35 



To City Appropriations 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



TOTAL 



To Trust Funds 

Contractual Services 
Supplies and Materials 
Books 
Equipment 

TOTAL 



Gifts for Current Use 



$ 



10.00 



$ 629,926.12 

59,456.67 

36,022.35 

75,606.43 

1,239.89 



$ 802,251,46 



To Special Appropriation 

Eastern Regional Public Library System 



Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 27,157.89 

5,084.61 

49,441,69 

$ 81,684.19 



$ 1,235.05 

260.00 

1,454.30 

359.00 

$ 3,308.35 



I 



I 



Action taken by the Committee on Finance since the last meeting of 
the Board was approved as follows: 



^^ .0*. 



31 



On 23 January 1976 

Award of contract for supplying periodicals and serials and serv ic- 
ing subscriptions : 

VOTED: that there be entered into, without public advertising, 
with F.W. Faxon Company, Inc., 15 Southwest Park, West- 
wood, Massachusetts, a contract for (1) supplying 
periodicals and serials for the year 1976 and (2) ser- 
vicing the subscriptions for the individual items through- 
out the year, subject to the terms, agreements, and 
conditions set forth in said contract. 

The Director stated that it was necessary to have a vote for the signing 
of payrolls. 



I 



I 



VOTED: 



that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant Direc- 
tor, and Secretary of the Trustees, or John J. Doherty, 
Assistant Director, or Kevin T. FitzPatrick, Assistant 
to the Director be and hereby is authorized to sign 
the payrols of the Library in representation of the 
Trustees for a period not to exceed four weeks from 
February 23, 1976. 

In response to public bidding, four bids were received for supplying 
and delivering filters for the heating, ventilating, and air conditioning 
system. Although the bid of Boston Filter Company was lower than that of 
Air Engineering, Inc., the type of filters bid upon by Air Engineering, 
Inc more closely met the requirements of the HVAC systems in the Library 
as specified in the bid specifications. It was recommended that a con- 
tract be entered into with Air Engineering. On motion duly made and sec- 
onded, it was 



c 



I 



I 



VOTED: that there be entered into wi 
354 Main Street, Winthrop, Ma 
eligible, responsible and res 
lie bidding, a contract for s 
miscellaneous filters for the 
and air conditioning systems 
Public Library, as specified 
at a total cost not to exceed 
dred seventy- two dollars and 



th Air Engineering, Inc., 
ssachusetts, the lowest 
ponsive bidder in the pub- 
upplying and delivering 

heating, ventilating 
throughout the Boston 
in the specifications, 

three thousand two hun- 
eighty-two cents ($3,272.82) 



The Director reported that meetings had been held with representatives 
of the Professional Staff Association and the local AFSCME Union. In this 
meeting, the Director said that he had reported to the representatives of 
these groups on the budget cutbacks for Fiscal 1976 and gave them a de- 
tailed breakdown of how the Library planned to accomplish the savings 
without lay-offs. 



I 



I 



The Director presented to the Trustees the original art work for the 
Macy J. Margolis book plate which has been framed and which will be hung 
in the staff library in memory of Macy Margolis. 

The General Library book catalog is currently in the process of pub- 
lication by the General Microfilm Company. Volumes 1-14 have been printed. 
The Library will acquire several copies of the catalog, and it is in- 
tended that copies will be placed in locations throughout the Central 
Library and in each of the branches. This will enable users in the branch 
libraries to determine what books are available in the central library, 
as well as the various branches. This should substantially enhance Library 
service throughout the branches. 



The construction of the new branch libraries at D 
is moving ahead rapidly. One staff person has been as 
the selection of books for these two collections. The 
he is pleased with the work that Paul Carroll is doing 
Lower Mills. There may, however, be some delay in cap 
projects. The present Lower Mills Branch was damaged 
ago, and the Director was pleased to report that the L 
to negotiate with Boston Edison Company to pay for the 
damages. 



udley and Codman 
signed to work on 
Director said that 
on the plans for 
ital improvement 
by fire some months 
ibrary has been able 
repair of these 



The proposed State budget for Fiscal Year 1977 would reduce funding 
for Library programs by 10%. It is expected that this cut will be re- 
stored since these funds are mandated by formulas. The Director expressed 
some hope for an increase in the level of funding in these programs during 
the coming Fiscal Year. 

It was agreed that the meeting scheduled for March 12, 1976 would be 
rescheduled for March 11th, and that the meeting scheduled for March 26th 
would be rescheduled for March 25, 1976. 



Dissolved at 5:25 p.m. 



(KaA/n^ 



Secretary 




Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, March 11, 1976 



A meeting of the Trustees of the Public Library as an Administrative 
Agency of the City of Boston was held in the Trustees Room at 5:05 p.m. 

Present: Messrs Maher, Murray, Parker, Rabb, and Mrs. White, Trustees. 
Also present were Sally Beecher and Robert Bruen from the Professional 
Staff Association. 

President, Mr. Parker, presiding. 



32 



3 S 



Following approval by the Director and in accordance with the author- 
ity delegated to him by the Trustees, expenditures for services and sup- 
plies were authorized to be charged as follows for the month of January, 
1976, provided that expenditures from City Appropriation have the approval 
of the City Auditor: 



I 



I 



To Trust Funds, 

Contractual Services 
Supplies and Materials 
Books 



JANUARY 



TOTAL 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



Gifts for Current Use 



$ 3,509.31 

2.92 

772.56 

$ 4,284.79 

$13.80 



TOTAL 



$ 489,719.30 

66,574.64 

3,619.77 

83,005.84 

159.25 

$ 643,078.80 



To Trust Funds 



c 



Contractual Services 
Supplies and Materials 
Books 



TOTAL 



$ 3,509.31 

2.92 

772.56 

$ 4,284.79 



Gifts for Current Use 



$13.80 



Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



I 



I 



$ 



38,356.28 

9,853.52 

38,110.59 



$ 86,320.39 

Following approval by the Director and in accordance with the author- 
ity delegated to him by the Trustees, payment of bills was authorized to 
be charged as follows for the month of January, 1976, provided that pay- 
ment of bills from City Appropriation have the approval of the City 
Auditor: 



To Special Appropriations : 

Eastern Regional Public Library System ^ 33^3^^ ^8 

Books , a^^AO 44 

Supplies and Materials -^q iin 59 

Personal Services 6ii,\w.^^ _ 

TOTAL $ 83,307.31 

The Director stated that it was necessary to have a vote for the signing 
of payrolls. 

voted: that subject to the approval of the Mayor in accordance 
uiith the provisions of Section 22 of Chapter j or uie 
R^v sed oKnces of 1961 Philip J. "f ^^t' ^I'-^f °'^- 
or upon his delegation Liam M. Kelly, Assistant Di^" 
ectr and Secretary of the ^-stees or Ooh^^^ ty, 
Ac<;i<;tant Director, or Kevin T. FitzPatricK, Mssiiuani. 
to the Sirector by and hereby is authorized to sign 
the oavrills of the Library in representation of the 
Trustees for a period not to exceed four weeks from 
March 22, 1976. 
The minutes of the meeting of the Con^ittee on Buildings on January 
23, 1976, as presented, were approved. 

„.<>M that thrpp staff members who had retired in the 
past reIr^b;i5poire5°to\rr^tSrftalSl Following discussion, and on 
motion duly made and seconded, it was 

VOTED- that John Alden who retired from the L^^ra^ on February 
13, 1976, be and hereby is appointed Keeper of Rare 
Books and Manuscripts Emeritus. 



JANUARY 



and 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 

TOTAL 



$ 489,719.30 
76,878.14 
38,326.34 
83,005.84 
11,829.96 

$ 699,759.58 



and 



1 



I 



Librarian Emeritus. 

of Social Sciences Emeritus. 



34 



35 



The Mayor has submitted his budget recommendation to the City Coun- 
cil. In the Mayor's budget, most of the units in City government will 
be substantially reduced; and this includes the Library. The Director 
said that he had not had time to evaluate the significance of these cuts 
and was not yet able to make recommendations with respect to these figures. 
He did indicate that the recommended cuts of $634,000 in the Permanent 
Salary Account would have serious implications for staffing in Fiscal 
Year 1977. He said that it was fair to assume that next year is going 
to be a difficult one for many cities and towns throughout the Commonwealth 
In this regard, the Director noted that the Governor's budget for the 
State included a recommended cut of ten percent in the State Aid program. 
There is also a bill in the legislature that would increase State aid over 
the present label. The Director said that he was optimistic that the ten 
percent cut would be restored, but the question of whether any additional 
funds will be voted is much more problematical. 

The Director said that the library community was most disturbed that 

the Bureau of Library Extension and the Board of Library Commissioners 

failed to testify on behalf of the bill to increase State aid. A dis- 
cussion followed. 



I 



I 



To Trust Funds 

Contractual Services 
Books 



TOTAL 



$ 1,715.28 
1,270.43 

$ 2,985.71 



Gifts for Current Use 



$ 



44.75 



c 



To Special Appropriations 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 108,256.62 

3,784.55 

45,690.46 

$ 157.731.63 



Dissolved at 5:10 p.m. 



vLi. 



Secretary 




Following approval by the Director, ^n^ in accordance with the author, 
itv delegated to him by the Trustees, payment of bills was ^uthorizea ro 
be^harged as follows for the month of February, 1^76, provided that pay- 
ment of bills from City Appropriation have the approval of the City 
Auditor: 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, April 9, 1976 



I 



I 



To City Appropriation 

Personal Services 
Contractual Services 
Supplies and Materials 

Books 

Current Charges and Obligations 



A meeting of the Trustees of the Public Library as an Administrative 
Agency was held in the Trustees Room at 4:45 p.m. 

Present: Messrs Maher, Murray, Parker, and Mrs. White, Trustees. 
Also present was Ms. Beverly Hall from the Professional Staff Association. 

President, Mr. Parker, presiding. 

Following approval by the Director and in accordance with the author- 
ity delegated to him by the Trustees, expenditures for services and sup- 
plies were authorized to be charged as follows for the month of February, 
1976, provided that expenditures from City Appropriation have the ap- 
proval of the City Auditor. 



TOTAL 



To Trust Funds 

Contractual Services 
Books 



TOTAL 



FEBRUARY 



To City Appropriation 

Personal Services 
Contractual Services 
Supplies and Materials 
Books 



$ 609,726.96 

73,138.50 

7,126.56 

102,700.82 



I 



I 



Gifts for Current Use 
1975 Unliquidated Reserve 
To Special Appropriation 

Eastern Regional Public Library System 

Books 

Supplies and Materials 

Personal Services 

TOTAL 



FEBRUARY 



$ 609,726.96 

88,849.67 

16,496.17 

102,700.82 

16,232.07 

$ 834,005.78 



$ 1,715.28 
1,270.43 

$ 2,985.71 

$ 44.75 

$ 43.71 



$ 108,256.62 
17,000.86 
45,690.46 

$ 170,947.94 



TOTAL 



$ 792,692.84 



M 



37 



w 



The Director stated that it was necessary to have a vote for the 
signing of payrolls. 

VOTED- that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liam M. Kelly, Assistant Dir- 
ector, and Secretary of the Trustees, or John J. 
Doherty, Assistant Director, or Kevin T. FitzPatrick, 
Assistant to the Director be and hereby is authorized 
to sign the payrolls of the Library in representation 
of the Trustees for a period not to exceed four weeks 
from April 19, 1976. 

Mr. Parker noted that the budget hearing before the City Council had 
been cancelled and that the Council had subsequently rejected the Mayor s 
budget and written to the Mayor for reconsideration. In this regard, the 
Director said that he had met with Mr. Wall, the budget director in order 
to communicate to him the concerns of the Board as to the impact of the 
proposed budget cuts on Library services. He said that he had reviewed 
with Mr. Wall the implications of the various cuts in the Personnel and 
Non- Personnel Accounts and indicated that he had received ^ sympathetic 
response from Mr. Wall. The Director suggested that it would be useful to 
put in writing what the minimum restorations should be if the City receives 
sufficient federal help. He noted again that the Library is going to have 
some problems in maintaining the present level of service. He added, how- 
ever, that he was pleased to say that the Governor has restored the pro- 
posed 10% cut in the State Library support program. 

The Director reviewed the situation with regard to the Bureau of 
Library Extension and the Board of Library Commissioners. He Reported 
that the Trustees of the contracting libraries will meet with the Board of 
Library Commissioners to hear the Commissioners comment regarding the mat- 
ters referred to by Mr. Joyce in his letter inviting them to Northboro. 

The Director reported that the furnishing plans for the Dudley Street 
Library had been received for review and comment. This building is moving 
quickly toward completion. Recent labor problems may have slowed down the 
Codman Building. The biggest problem now is the acquisition and preparation 
of the collections for these new branches. A request has been submitted 
to the Bureau of Library Extension for $100,000.00 under the Library Ser- 
vices and Construction Act. If these funds are forthcoming, they will be 
used to acquire materials for these branch collections. The Director 
noted that both of these branches meet the guidelines set by the department 
of Health, Education and Welfare. In light, however, of the Bureau of 
Library Extension's attitude toward the major urban libraries, the response 
to this request is uncertain. There will be many other problems in the ^ 
development of these branches, including processing, staffing, etc. Again, 
the Director pointed out that this is one of the major reasons for concern 
about the cuts in the present year's budget and budget for Fiscal Year 1977. 



I 



I 



Monsignor Murray reported that the Urban Library Trustees Council 
plans to introduce several money bills to the Congress including a Title 
V addition to the Library Services and Construction Act. He said that 
Congressman John Brademas feels that some of this legislation has a good 
chance of passage. 

Dissolved at 5:02 p.m. 




Secretary 




M 

'I- 
O 



Minutes of Meeting 
Administrative Agency 



In Board of Trustees 
Friday, May 14, 1976 



I 



I 



A regular meeting of the Trustees as an Administrative Agency of the 
City of Boston was held in the Trustees Room at 4:35 p.m. 

Present: Messrs Maher, Murray, Parker, and Mrs. White, Trustees. 
Also present was Mr. Harold Moren of the Professional Staff Association. 

President: Mr. Parker, presiding. 

The minutes of the regular meetings of February 13, 1976 and March 11, 
1976, as presented, were approved. 

Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, expenditures for services and supplies 
were authorized to be charged as follows for the months of March and April, 
1976, provided that expenditures from City Appropriations have the approval 
of the City Auditor: 



MARCH 



APRIL 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



$621,982.24 

69,522.60 

18,330.15 

116,800.97 

531.00 



$517,792.08 

70,003.22 

3,823.31 

68,739.14 

842.80 



TOTAL 



$827,166.96 $661,200.55 



To Trust Funds 



I 



I 



Contractual Services 
Supplies and Materials 
Books 



TOTAL 



Gifts for Current Use 



$ 1,266.83 

643.35 

$ 1,910.18 

$ 27.55 



$ 1,118.65 

115.70 

4,464.01 

$ 5,698.36 



$ 



17.00 



M 



99 



To Special Appropriation 

Eastern Regional Public Library System 



I 



Books 

Supplies and Materials 

Personal Services 

TOTAL 



$ 64,233.47 

9,893.04 

48,005.86 



$ 8,738.74 

4,295.83 

40,452.20 



I 



$122,132.86 $ 53,486.77 



Following approval by the Director and in accordance with the authority 
delegated to him by the Trustees, payment of bills was authorized to be 
charged as follows for the months of March and April, 1976, provided that 
payment of bills from City Appropriations have the approval of the City 
Auditor: 



MARCH 



APRIL 



To City Appropriation 

Personal Services 

Contractual Services 

Supplies and Materials 

Books 

Current Charges and Obligations 



$621,982.24 

112,433.40 

46,355.41 

116,800.97 

19,781,65 



$517,792.08 

90,746.56 

42,091.61 

68,739.14 

4,6