Skip to main content

Full text of "Administrative minutes [microform]"

See other formats 


>. 


START 


OF 


REEL 


BOSTON  PUBLIC  LIBRARY 


BOARD  OF  TRUSTEES 


ADMINISTRATIVE  MINUTES 


MAY  17,  1968  -  SEPT  25,  1979 


o. 


^. 


IMAGE  EVALUATION 
TEST  TARGET  (MT-3) 


1.0 

1 50      '""= 

143 

t  IM 
lb 

I.I 

1.25 

1.4 

2.5 
2.2 

2.0 
1.8 


1.6 


—   150mm 


—     6 


// 


A  itPPUED  IM4GE 

=  1653  E.  MPIN  STREET 

r--  ROCHESTER,    NY    14609 

1=  TEL      C716)  482-0300 

=  FAX     C716  3  288-5989 


Precision     IIVMGE      Products  &  Setvices 


THIS  FILE  CREATED  AND  MICROFILMED 


THROUGH  THE  RESOURCES  OF 


THE  BOSTON  PUBLIC  LIBRARY 


BOSTON  PUBLIC  LIBRARY 


BOARD  OF  TRUSTEES 


ADMINISTRATIVE 


MINUTES 


MAY  17,  1968 


MAY  5,  1975 


^^ktdi 


I 


llinuton  of  lleeting 
Administrative  Agency 


In  Board  of  xrastoes 
Friday,  Hay  !'(',  l^o'6 


I 


CO 

r-l 

o 


I 


A  nee  tine  of  the  Trustees  as  an  Adi:n.ni  strati  ve  Agency  of  the  Jity 
of  ;3oston  was  held  in  the  Trustees  Aoom  on  I'^iday,  Hay  17,  196b  at  hOh   p.m. 

Present:  Messrs  Cgnliaia,  luurray,  Parker,  and  itaDb. 
The  President,  Mr  Janliam,  in  the  chair. 

The  Director  reported  the  notification  from  uie  City  Clerk  tiiat 
End.n  :).   Ganliaii  on  Hay  6  had  appeared  and  been  duly  sworn  as  a  frustee 
for  the  term  ending;  Hay  1,  1973. 

Tb.e  minutes  of  the  recular  meeting  of  Harch  b,  1966  were  ai^proved 
after  additions  thereto  as  follows: 

Under  "iiction  talcen  by  the  Committee  on  finance  since  the  last 
meeting  of  the"^ Board  i^as  approved  as  follows:"  add  the  follo^.dng: 

On  Ij^  December  1967 

VOTKiJ:  that  there  be  and  hereoy  is  confirmed  action  talcen  by  the 
Comr.iittco  on  I'^incmce  \n.th  a  quorum  voting;  as  ^ollows: 

VOTED:  that  the  Trustees  of  the  Public  Library  of  the  City  of 
Boijton  adopt  as  a  oudget  for  che  operation  of  the 
Eastern  iie;';ion;a  i^ibrary  Service  for  the  period 
Januar^r  i,  i9o6  -  December  31,  196b,  the  foUovdn^: 

SCHEiJULE    SCHEDULE 


A 


B 


Personnel 

Books  and  Library  Haterials 

Supplies  and  Haterials 

Gontr actual  Services 

Equipment 

Reserve 

TOTAL 


G  1 
Services 


G  2 
services 


Total 


^3125,321^.00  ;|i79, 725.00     ^^205,050.00 

50,000.00  307,Uoo.oo  357,Uoo.oo 

12,250.00  12,250.00 

19,500.00  13,500.00 

U3,153.25  19,153.25 

3U,5oo*OQ  3h, 500.^30 


2i|,500.00 

33,000.00 
62,306.50 

o9,00Q.^j0 


9751,2b6.50 


and 


Under  ''Action  talcen  by  the  Committee  on  Duildints  since  the  last 
mcetin;;  of  the  Joard  was  approved  as  follows:"   add  the  foilowinti: 

On  17  r.'ovember  1967 


i  ^1  fci 


2 


and 


To  confim  ax^tion  talcen  in  awardin-    a  contract  to  lachael  Uacxopp,   ^n^^ 
?— -rrrT:V^.,., ...   ..^.^^^03  Action  of  a  br^xnch  library  om  Unn.-  at  uO  ..cade-i;^ 
irrillfii^  in  ^B^±n.  a  contract_JiJkBOS^eg3.J^^ 

.-n.    for    siippl^nrnr   n.   stntj  on  mV.Oa. 


VOTED: 


VOTED! 


that  there  be  and  hereoy  is  coni'inaed  action  tai^en  by  the 
Goinmittee  on  .5uildin::s  i/ith  a  quorui,i  votinti;  as  lollows: 

•      that  there  be  awarded  to  Hichael  liacioppi  ,  Inc.,   11  iSeacon 
Street,   .io.ton,  Massachusetts,   the  loi^est  responsible  and 
eli'  iole  bidder  in  ^he  puolic   oidding,   the  contract  for   one 
ereStion  and  coiipletion  of  a  oranch  library  ouiiding  at 
1+0  Academy  Hill  Road,   Bi^ghton,    as  specified  in  the  contract 
in  the  total  araount  of  five  himdred  ninety-six  thousaria  live 
hundred  forty  dollars  (.p^96,5UO.),    said  total  being  the 
adjusted  anount  of  the  contract  instruraent  after  adding 
the  sum  of  two  thousand   six  hundred  fifty  dollars  (v2,bbO.; 
for  inconooration  of  .aternate  Ho.  h  and  subtracting  tne 
sum  of  one  thousand  tliree  hundred  sixty-two  dollars  Cvl,302.; 
from  the  allowance  of  four  tiiousand  dollars  (..U,0000   carried 
for  finished  hardware. 

that  there  be  and  hereby  is  awcU-ded  to  Gomonwealth  Gheyi'olet 
Go.,   1065;  Gomionwealth  .-.venue,   riotjton,  i.assacnusetts,   the   sole 
bidder  in  the  i^ublic  bidding,    the  contract  for  su^r-liang  one 
Ghevrolet  Station  wagon  as  specified  in  the  specifications  m 
an  aiiount  not  to  exceed  two  thousand  four  hundrea  anu  twenty- 
tiiree  dollars  (.,^2,U23.00)  . 

Follo^.dnr  approval  by  the  Director  and  in  accordance  mtii  the  auohority 
dele^^atefto   Sm^oy^the  l^ustees,   e:q.enditures  for  services  and  supplies  were 
Etherized  to^  ch^ged  as  follows  for  the  months  of  March  and  April  ly 00,   pro- 
dded th!t  Expenditures  from  Gity  Ap.ropria-oion  have  the  approval  ol    the  01  oy 
Auditor. 


VOTED; 


HAi'iGH 


T 


o  Gity  Appropriations 


PersoncuL  Services 
Gontractual  Services 
Supplies  and  Materials 

Books 

Gurrent  Gharges  and  Obligations 

Equiijment 


TOTAL 


^2 7U, 906.9^ 

17,1^2.03 

10,667.12 

1,929.90 

2,7U6.b2 

$309,0U1.32 


I     I 


CO 


II 


To  Trust  lAmds 

Personal  Services 
Gontractual  Services 
Supplies  and  Materials 
3ooks 


TOTAL 


To  Special  Appropriations 

Eastern  luegional  Puolic  Library  i^ogram 

Books 

Sui^plies  and  Materials 


APRIL 


To  Git;/-  A^ypropriations 


Personal  Services 
Gontractual  Services 
Supplies  and  materials 

Books 

Gurrent  Gharges  and  Ooli;.:ations 

Equipment 


TOTAL 


To  Trust  runds 

Personal  Services 
Gontractual  services 


TOTiiL 


o  Special  nPi-jropriations 
Eastern  .iegional  Public  Library  Program 

Books 

Supplies  and  Materials 


^p     267. i;0 

OlU.Ol 

68.00 

7,671.17 

$8,6Ii0.66 


ip5, 773.06 


^3^3,906.88 

13,hh2.1o 

8,623.76 

l6,^UU.o2 

2 3U. 66 

1,727.3)4 

^39l;,UbU.6U 


i:i2U6.25 
s>701.28 


;^12,322.19 

$3,012.98 


Follovjin  -  approval   oy  the  Director  caid  in  accord^uice  vrith  the  authority 
delegated  to  himV  the  Trustees,  payi:ient  of   oiUs  was  autliorized  to  be  cnai^ged 
as  follows  for  the  months  of  March  and  April  19ub,  provided  that  payment  of 
bills  from  Gity  Appropriation  has  the  approval  of  the  Gity  iiuditor: 


5 


VJiRGll 


To  City  Appropriations 

Personal  Services 

Contractual  Services 
Supplies  and  liaterials 

Books 

Current  Charges  and  Obli-iations 

Equipment 


To  Trust  Funds 

Personal  Services 

Contractual  Services 
Sup,3lies  and  liaterials 
Books 


$2 7U, 906.95 

33,392.27 
6,991.12 
1,929.90 

11,301.09 
o9.^^9 

TOTAL  s^32b,h;91.22 


ip     2u7.:>0 

olii.Ol 

66.00 
7.071.17 

TOTAL  ii>8,6U0.6a 


To  Special  Aopi-opriat-jons 

Eastern  Resional  Public  Library  Procran 

jooks 

Supplies  and  .Materials 

Construction  of  Buildinrs  and  Ori-inal 
Eouii)nent  and  Furnisliin^s  Thereof 


APRIL 


To  Citv  AooroDriations 

Personal  Services 
Contractual  ser-zices 
Supplies  and  Materials 

Books 

Current  Charges  and  Obli-:ations 
Eauii3inent 


To  i'rust  Funds 

Personal  Services 
Contractual  Services 


i;>l2,190.97 
i?3,293.i3U 


$l,li73.U0 


v353,90o.6b 

2:>,o6b.91 

7,172.99 

Iu,5^u4.b2 

b, 069.29 
U72.22 

ToTiiL  4iii09,0:.!?ai 


l4bb.03 
TOTiU.  i;J701.2ti 


I 


I 


CO 


I 


I 


I 


I 


To  Special  Appropriations 

Eastern  P.egional  Public  Library  Program 

Books 

Sui'wlies  and  liaterials 

Construction  of  Buildings  and  Original 
Ea_uipnent  and  Furnishings  Thereof 


Unliquidated  Reserve,  I967 
Departmental  Equipment  Loan 


.^12,322.19 

^b,12k.91 


si7,!?U3.93 
^2U6.0b 
.^32%00 


For  the  months  of  Iiarch  and  ^ipril  19ob,   the  follox^ing  report  on 
personnel  ^;as  made   oj  the  Director. 


Personnel  .ictivit;/' 


Full-tim.e  eTiployees: 


Pi'ofessional  and 
Pre-ProXessional 

Library  j^-ssistants 


March  1       Employed 

21I1  5 


TermJ-nated       May  1 


20b 


CI',  rical  and  i.echanical     102 

52ir 

Part-time  employees 

expressed  in  F.T.E,       ill. 2 

F3r^ 

Avera;^e  Monthlv  Turnover 
Rate  of  Accession   -  2«9U/^ 


17 
31 


17 


210 


20b 


.5 


3I.S 


12 
3H 

99 
^17 

0 

3^ 

U4.7 
f^31.7 

it. 


ate  of  Separation     -     3  •56;: 


Chan.'-e  in  Title  at  Oificer  Uaiic 

Edmund  R.  Ettele,  AGsistaiit  to  the  Director  (for  Systems  uevelop- 
ment  -and  Data  I^ocessing  Operations)  I    rch  u,   19bb 

ApT:>ointment a  to  Officer  Ranlc 

Lillian  E.  Gallagher,   Acting  Brancrji  Librai^ian,  Parker  nill  branch 
Libra_ry,  Miirch  6,   19otJ 

Aj^pointments  to  Permanent  Staff 

Joseph  Sarro,   Supervisor  of  Custodians,  Buildings  Department, 

Februaiy  2b,   1966 
Julia  M.   Smith,   Children's  Librarian,   'Jasiiin,_;ton  Villa::;e  Branch 

Liorary,  Mai-'ch  6,  1966 
Janes  L,   Ilanley,   A^preiitice  Bookbinder,   Binding  ijepartment,  Marcii  27, 

1966 
Rodney  Mosher,  Data  Processing  Supervisor,   Data  Processing  ucpartment, 
March  27,  1968 


i    ai    % 


B 


Deaths 

iiary  A.  Hackett,   orancn  Librarian,   Parker  liill  oranci.  Library,  liarch  29,  l^oo 

Retirenents 

Alice  K.   Gray,  Junior  Library  Assistant,   x^rocessint,  uepartiaent,   April  3U,   1966 
liarren  iiadden,   naGctrician,   BuildintsS  Departirieat,  April  30,  lyoU 
Lydia  A.   Pailadino,    Professional  Library  Assi.tcint,   Ueneral  L^uraiy  Jepart- 
ment,  April  30,  19 ob 


and 

VU'rEDfr 


I 


I 


and 


VOTED: 


Personnel  r^xioenditures  -  Janunr;/  1  -  --ipril  30^   19o^. 


Full-tine 


Part-tiriie 


Overtiiiie 


lenuested  l3udp;et 
■>■  ■         ■'^-  ■  - 


5^1,171,  Ib'O 


56,900 


26.100 

'ft*' 


J.a,23o,150 


Actual 


.;a,112,176 

57,675 

20,622 
,1,196,673 


ijurplus   (,+) 
Del'icit  (-) 

+     $56,971; 

*         1,225 

-  722 

+     i^39,i477 


Action  taken  by  the  GoMiittee  on  .'Unance  since  the  last  neetin-  oL   oiie 
Board  V7as  approved   as  follows: 

On  25  Il^rch  I966 

To  conl'imi  action  tal^en  in  ouardinK  (D   a  contract  vdthout  puolic 
~vertisei;ient  to   .  rlooe   Security  bysteiis,   inc.  ibr  i urjTX_^3 jij^ j .jlEld 
"^"TTTatrol  protection  at  the  Lon,;  Island   ^^00..  otora^e  iJ?ea  (2;   a 
^ntract  vdthout  puolic  advertisenent  to     rlooe  pecui-ity  oystejis,    ^nc 
for  rurnisiiinf'   f-uard   and  patrol  prooecti.^n  at  the  Centra].  Liorary 
buildin:;  and   '(3)    a  corrbract  to   ohe  lowest   oidder,   :Li.ipire  Glbanin^  xnc, 

,    and  maintenance   service  at  the  dentral 


for  the  cleaj-iin  :j  polish     ^„  

Liorary  buildin., 

yOTiO):   that  the  action  tsl:en  by  the  Cwrnr.Tittee  on  rincuice  on 
25  luirch  1906  are  approved  as  follous: 

VOTED:  tnat  i  ailin  J.  ix./iff,  jirecoor  and  Liorariaii  of  tne  Pujlic 
Lit)rar-  of  the  City  of  :.oston,  oe  and  hereby  is  flirected  to 
renuest  the  pendssion  of  the  Mayor  to  aviard,  vdthout  inviting 
proposals  by  advertisenent  in  the  'Jity  Record,  tlie  contract 
for  fumisninc:  guard  and  patrol  protection  at  the  Lonp;  Island 
'<ook  Stora-e  .^^oa,  on  Lon^  island,  in  boston  Haroor,  ^br  v-he 
period  April  1,  19o6  throueji  hai-ch  31,  1969  to  blooe  Security 
5v stems,  inc.,  13A  Iledford  Dtreet,  arlin.-ton,  h as sacim setts, 
the  lowest  responsible  and  elif-iole  bidder  in  invitational 
bicdin-,  at  an^ hourly  rate  01  two  dollars  and  fifty-one  cents 
(v^2.5l)  for  each  day  '.onday  tnrough  Thursday,  from  5  p.i^.  through 
9'^a.m.  the  followdri;:  day,  and  in  addition  on  i-Viday,  Saturday, 
3unday,  and  lionday,  a.  d"  further  for  each  hour  in  eacn  leral 
holiday  9  a.m.  to"  5  p.iu  in  all  months  in  which  dlobe  becurity 
Systems,  Inc.  does  furnish  [protection  as  aforesaid;  the  total 
amoun-i.  which  i.iay  be  i)aid  under  t.ds  C'ntract  not  to  exceed  the 
sun  of  tv/enty-four  thousand  doUai's  (s.-2it,000.00) ,  tne  reason 
for  the  awarci  as  aforesaid  oein  ;,  that  the  services  are  of  a 
professional  nature  and  do  x.ot  lend  themselves  to  sucii 
advertisement; 


CO 

o 


and 

VOTED; 


I 


I 


and 


I 


I 


that  i-hilip  J.  liciJiif,  Director  and  Librarian  of  the  Public 

Library  of  the  Oity  of  hJoston,  be  and  hereby  is  directed  in 
the  naine  and  oehalf  of  the  frusLees  of  the  Puolic  Liurary  of 
the  Jity  of  boston  to  execute  said  contract  in  quadruplicate, 

that  Philip  J.  Hchiff,  Director  and  Librarian  of  the  Public 
Library  of  the  City  of  .Boston,  be  and  here oy  is  directed  to 
reouest  the  pendssion  of  the  Mayor  to  ai-rard,  vdthout  in- 
vitin,:;  proposals  by  advertisement  in  th.e  Oity  Record,  the 
contract  for  fumishinr  gucird  and  patrol  protection  at  the 
Central  Library  ouildinr  in  Copley  Squ^^e,  boston,  for  the 
period  April  1,  19o6  tiiroufih  liarch  31,  1969  to  blooe  Security 
Systems,  inc.,  13A  Iiedford  Street,  Arlinr^ton,  Massacbuoetts, 
the  lovrest  responsible  and  elirible  bidder  in  jnvdtational 
biddiniT,  at  an  hourly  rate  of  two  dollars  and  fifty-one  cents 
(.y2.5iy  for  each  hour  in  each  day,  including  Saturdays,  Sun- 
days, and  lejal  holidays  in  all  months  in  which  Globe 
Security  Systems,  Inc.  does  fui^nish  protection  as  aforesaid; 
the  total  ainount  vndch  may  be  paid  under  tlds  contract  not 
to  exceed  the  suia  of  forty-four  thousand  dollai^s  (;^Uit,000.00), 
the  reason  for  the  award  as  aforesaid  bein-  that  the  services 
are  of  a  professional  nature  and  do  not  lend  themselves  to 
such  advertisement; 

that  Pidlip  J.  Hcidff,  Director  and  Librarian  of  the  Public 
Library  of  the  City  of  boston  is  directed  in  the  name  ajrid 
behal/of  the  Trustees  of  the  Public  Liorary  of  the  City  of 
Boston  to  execute  said  contract  in  quadruplicate. 

that  there  be  awarded  to  Lu^dre  Cleaning  Inc.,  I63  Meridian 
Street,  East  boston,  Massachusetts,  the  lowest  responsiule 
and  eligible  bidder  in  the  public  oiddinj,  the  contraxit  for 
the  cleaidn^.,  polishin?,,  and  maintenance  service  at  the 
Central  Library  builaing  for  the  period  April  1,  19b6 
tJiroui^  March  31,  I969  in  the  total  anount  of  twenty-three 
thousand  seventy-six  dollars  (s323,076.00) . 

On  April  1,  1968 

To  confirm  action  talcen  in  awarding  a  contract  for  sup^dvlnr.  deliver- 
j nr-  and  installin  one  Versamatic  -^ook  Paster  to  Mane  brothers,  ^'-  Co. 
of  Hew  York,  Inc. 

VOTED:  that  the  action  taken  by  the  Comidttee  on  i'lnance  on 
1  April  1906,  be  approved  as  follov7s: 

VOTED:  the.%   there  be  awarded  to  --ane  brothers  u:  Co.  of  hevj  York, 

inc.,  UoO  Canal  ;:^-Lreet,  .Jew  York  City,  New  York,  the  lovjest 
responsible  and  eli::ible  bidder  in  the  public  bidaing,  the 
contract  for  sujiplyln^,  delivering,  and  installing  one 
Versaiaatic  Bool:.  Paster  as  s-pecified  in  the  specifications 
in  an  ajiount  not  to  exceed  seven  thousand  and  fiiteen  dollars 
(.^7,015.00). 


VOTED; 


^.^1 


8 


Action  talcen  by  the  Gorunittee  on  liuiiuings  since  the  last  meetinii  of  tlie 
Board  was  approved  as  follows: 

On  26  iipril  1968 

To  coniini  action  taicen  in  awardinr;  contracts  for  a  oook  riiiishinc;  ^nd 
GtaiLpirir  'machine  and"  for  four  .tefiiscoj^e  bookchar-er  cameras  > 

VOTED:     that  the  action  tal:en  by  the  liuildings  Goinmiotee  on  April  26, 
1966  is  approved  as  follows: 

V0T3D:      that  there  oe  awarded  to  Gane  lirothers  c^  Go,   of  New  York,   inc., 
UbO  Canal  Street,   New  York,   liew  York,   tlie  sole  oidder  in  the 
public   biddiii'-,   the  contract  for  sui  plying,   deliverin::,    and 
installing  one  Fle^er  Library  oook  finishing  and   stanii^ing 
machine  mth  automatic  cover  positioner  as  specified  in  t,he 
specifications  in  an  amount  not  to  exceed  six  thousand  and 
forty  dollars  (v6,0l!.0.). 

and  .   ,  .        •  ■      ^ 

VOTEIJ:  that  tliere  ue  awarded  to  Jistriuution  iissociaoos,  -i-nc., 

7^1  Main  Street,  .ialthan,  Massachusetts,  ohe  sole  ui..der 

in  the  public  bidding,  the  contract  for  supplying,  delivering, 

and  installing,  four  ile^^iscope  bookcharger  caiaeras  as 

specified  in  the  specifications  in  an  ajTiount  not  to  exceed 

two  thousand  seven  hundred  eii.;ity  dollars  (..-2,760.). 

In  accordance  vatii  the  xisml   practice  in  tiie  natter  of  signing  payi^oils, 
on  motion  duly  made  and  seconded,  it  was 

VOTiiD:  that  subject  to  the  approval  of  the  liayor  in  accordance  vrith 
the  provisions  of  oection  22  of  Ghapi,er  3  oi  tiie  itevised  Or- 
dinances of  1961  Philip  J.  iichiff,  director,  or  upon  his  dele- 
gation Jolm  J.  Connolly,  Associate  Jirector,  or  ^liaaoeth  si, 
Brockunier,  Assistant  to  the  Jirector,  aiid  oecretar^r  of  the 
Trustees,  or  Kevin  T.  Fitzpaorick,  Supervisor,  .business  oper- 
ations, be  and  hereoy  is  auohorized  to  sign  the  payi'olis  of  the 
Library  in  representation  of  tiie  Trustees  for  a  period  not  to 
exceed  four  weeks  from  June  3>  1966. 

VOTliD:  that  suoject  to  the  approval  of  the  Hay  or  in  accordance  vdth 
the  provisions  of  Section  22  of  Chapter  3  of  the  deviled   Or- 
dinances of  1961  Fnilip  J.  iicl-'iff,  .Jirector,  or  upon  his  dele- 
eation  John  J.  Connolly,  ..s^jociote  )ircctor,  or  Slizaoeth  j3. 
Hrockuninr,  Assistant  to  the  jjirector,  and  Secretai-y  of  the 
Trustees,  or  Kevin  ±.  rUtapatrick,  Supervisor,  Susiness  Opera- 
tions, be  and  hereby  is  authorised  to  si^n  the  pa\Tolls  of  the 
Llorarir   in  representation  of  the  Trustees  for  a  period  not  to 
exceed  four  woelcs  from  July  1,  196b. 

VOTET):  that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  01  -.notion  <i2   of  Chapter  3  of  the  Revised  Or- 
dincmcen  of  I96I  ?liili:»  J.  i.ciliff,  birector,  or  upon  nis  aele- 
gation  John  J.  Connolly,  /associate  Jirector,  or  Slizabeth  ii. 
Brockunior,  Assistant  to  t-he  director,  and  Secretary  of  uhe 


I 


and 


and 


I 


CO 

o 


I 


I 


I 


I 


Trustees,  or  ;.evin  1.  /itzpatrick.  Supervisor,  ..usj.ness 
Operations,  be  and  uereby  is  o^utiiorized  to  si,_,n  -ciie  pay- 
rolls of  ohe  Liorary  in  representation  of  the  Trustees  for 
a  period  not  to  exceed  four  vreeks  fro..  July  2y,  19oo. 

Circular  Letters  hos  2,  3,  33,  and  U,  I968  from  the  Hayor's  Office 
were  read  and  ordered  placed  on  file. 

The  reoort  of  the  GoLnnittee  on  buildings  v/as  dispensed  \dth  in- 
asmuch as  all  had  oeen  present  at  tlie  meeting  on  April  26. 

The  Director  reported  on  the  conference  held  idth  the  Director  of 
Administrative  Services  on  a  possiole  3.^  reduction  in  tlie  Library's  19ob 
budp-et.   He  stauod  that  the  items  in  the  oudget  had  been  gone  over, 
among  them  a  provision  for  the  Library  to  be  open  on  Sundays  durin;,  the 
summer,  and  that  in  going  over  other  items  the  Library  had  shown  thai, 
about  ;j360,000.  might  be  saved  if  it  did  not  buy  certain  planned  equipment. 
Tlie  Director  staged  that  ohe  drcctor  of  .administrative  services  had  talzen 
the  matter  under  advisement,  that  he  had  stated  tnat  he  considered  the 
Lior.'iTv  to  ue  in  ..rctty  good  condition,  and  tliat  he  would  be  talking  v/ith 
other  Git:,  > departments"  before  there  was  any  decision.  The  Director  stated 
that  no  further  word  had  been  received. 

The  Director  reported  on  the  status  of  the  contracts  for  erection 
of  branch  libraries  as  follows: 


Brinhton 


Charlestown 


Dudley 


the  i;ork  is  progressing  and  is  aoout  I^'.j  coritjleted. 

It  is  expected  to  be  done  jn  early  19o9« 

there  has  been  some  trouble  in  connection  vjith  tliis 

building,  bids  have  been  received,  but  some  reaction 
in  opoosition  to  the  new  building  has  developed  among 
residents  and  the/  are   to  be  given  a  further  chance 
to  talk  at  a  mcetin^  wiiich  Mr  Carroll  is  to  attend. 

—  coiiplaints  on  the  si'.:e  of  the  Liorajc-y  as  compared  to  the 
courthouse  and  police  station  are  still  being  received 
froLi  residents,  out  plans  ai'e  .ping  atie<ixi,  :ri.th  the 
exT^ectation  that  construction  i/ill  be  undex-way  shortly. 


Fields  Comer  — 


contract  has  been  av/arded,  out  not  proceesed  and 
budlder  is  disturbed  at  delay.  PFG  has  been  consulting 
\<r±x,h   Library  as  to  situation.  A  building  at  ohe  site 
is  open  and  unlocked  at  present,  wiiich  is  not  a  good 
situation. 

Grove  Hall     V7i.dtiag  now  for  PFG  to  awai'd  contract  on  this. 

Lower  hills    —  there  is  still  no  action  on  this. 

The  matter  of  the  materials  that  the  Library  is  to  provide  in^the 
disadvantaged  :u-eas  such  as  at  Dudley  was  raised,  particularly  as  to  the 
literature  to  be  made  availaole. 


^Jta 


10 


The  Director  reported  that  there  is  a  black  literature,  ohat  the  Liorary 
does  have  a  collection  on  the  ner.ro  and  the  people  of  M'rica,  ohai.  it  has  bou(,ht 
a  substantial  nmiber  ox  books  from  a  Hew  York  dealer  who  specializes  m  Afro- 
American  collections,  and  that  it  has  been  in  process  of  strengthening:  consid- 
erable  the  collection  in  this  field  not  only  in  the  Central  Libral^y,  out  also  tne 
brancii  libraries.  He  stated  th.:,t  if  the  Library  is  able  to  put  in  operation  one 
special  r^.oDile  liorarv  service  it  vail  be  stocked  with  books  on  the  ne^ro  and 
mth  ne.To  literature*,  and  that  this  collection  will  be  treated  as  cxijenuable. 

He  stated  in  respect  to  the  black  newspapers  that  the  Library  does 
taJ-:e  thein,  is  interested  in  fiii^dnf:  them,  and  is  attcmptj.nr  to  enlist  the  aid 
of  the  nevjspapers  in  this  project. 

llr  Rabb  stated  that  tiie  Library  should  bend  every  effort  to  provide  to 
this  group  those  materials  wiiich  the  ..embers  of  the  -roup  caimot  cufford  to  buy 
themselves • 

The  -resident  pointed  out  that  as  a  rroup  they  are  lookini;  for  identity 
and  uhat  literature  is  one   of  the  best  ways  to  ^6"^  i't* 

Ms'^  Hurray  raised  the  question  of  the  Liorary' s  activity  in  the  field 
of  story-tellin  •  and  me  director  stated  that  the  Library  does  have  story-telling 
and,  in" fact,  has  on  its  staff  one  of  the  oest  noLro  story-tellers  in  the  country- 
in  the  person  of  iirs  iieryl  itobinson. 

Msgr  Hurray  made  the  su,j^e3tion  that  the  Librai-y  micht  turn  to  the 
Museum  of  Fine  jxrts   to  proviae  it  vritn  some  artifacts  uy  the  ne^^ro  th^t  could 
be  used  in  the  new  brancii  libraries. 

On  the  si^atus  of  internal  changes  in  the  Central  Liorary  the  Jirecxor 
stated  that  all  material  is  beinr  moved  out  of  the  /uJiex,  vritii  some  sections 
goinr  to  the  Lecture  Hall.  He  stated  that  the  iJindinr  Department  is  to  be 
moved  to  the  City  Printin-  ^^ection  at  a  coso  of  ..>7,000.  to  the  Library,  whj.ch 
id.ll  have  to  be  paid  from  the  Dr  Saiiuel  xibbott  C-reen  Hemoi-ial  r'und. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  Jirector  be,  and  hereby  is,  authorized  to  exi)end  an 
amount  not  to  exceed  C.7,000.  from  the  Dr  ora.^;uol  Abl^ott  ircon 
Hemorial  Fund  for  movinr  exi:?enjes  incux^red  m  conjiectioxi  \n.th 
the  traiisfer  of  the  "Sindinr  Department  equipment  from  the 
Central  Library  buildin 
Bo 'ton. 


to  the  Frintin::  ejection,  City  of 


rhe  Director  stated  that  the  Library  was  continuini:  to  stud,,  the  possibilities 
of  use  of  tiie  old  Charlestovm  Branch  Library  buildin^;  for  other  purposes  and 
at  the  same  time  was  keeping  in  toucn  ..ith  the  Law  i.'epai-ti;iunt  as  to  possibility 
of  ojtaininr  the  old  police  station  that-  is  near  the  entrance  to  the  Last 
Boaton  Tunnel. 

He  reported  that  the  moving  of  the  utilities  from  the  ilnnex  was  u5  per 
cent  completed,  that  as  soon  as  tids  \;ork  is  complected  oids  idll  oe  sought  for 
the  demolition  of  the  .Jinex,  that  t-iis  work  should  oe  done  vathin  ninety  days, 
and  that  thereai'ter  biddin-^  on  construction  of  the  iv-.dition  coulci  talce  place. 


I 


I 


CO 

o 


I 


I 


I 


I 


11 


The  Director  reported  that  the  third  annual  symposium  had  been 
held  by  the  Print  Department  on  Kay  3,  that  tiiis  had  oeen  most  successful, 
id^tii  presentations  on  Print    Collecting  Today  from  the  standpoint  of  the 
collector,  Arthur  Vershuow,  of  the  Libr^o^y^  Sinclair  Hitciiin^s,  and  of  the 
desacr,  day  Leias.  He  stated  that  there  had  been  a  large  attendance  of 
print  collectors  and  i-epresentatives  froia  the  colleges  of  the  uew  iiiigland 
area. 

The  Director  stated  that  the  Eastern  Reijional  Library  pro.'jram  i;as 
movinp;  ahead  and  that  he  would  have  a  report  for  the  next  iieeting  when  the 
annual  iieetinc  of  the  Eastern  Regional  Liorary  Advisory  Council  in  early 
June  xall  have  been  held.  He  reported  uhat  it  was  most  proridsing  for 
continued  imoroved  service  to  the  citizens  of  Bo:;ton. 

The  ]ji rector  brouj,,ht  to  the  attention  of  tiie  Board  that  he  was 
subrdtting  a  recom lend ation  for  the  revision  of  bection  2b,  Chapter  3  of 
the  Revised  Ordinances  of  the  City  of  Boston.  He  stated  tnat  the  piu-pose 
of  the  proposed  revision  was  to  enable  the  Liurory  to  aeal  directly  with 
overseas  oook  dealers  rather  than  to  transact  ..ui-chaoes  through  an  ionerican 
book  dealer. 


Dissolved: 


^^fi/UL^^ 


Secretary 


hinutes  of  Iieeting 
Adrrdid  strati ve  Agency 


m  Board  of  Trustees 
Wednesday,  June  [?,   19ob 


A  meeting  of  the  Trustees  as  bii   .idmiidstrative  Agency  of  the  City 
of  Boston  X7as  held  in  the  Trustees  Room  on  \;ednesday,  June  ^,   IS^ob  at  U:30  p.m. 

Present:  Messrs  Caihai;!,  Hurray  ;md  0»Connell. 
The  President,  Hr  Ganliam,  in  the  chair. 

There  came  before  the  ;oard  a  group  of  citizens  v/ho  had  requested  a 
meeting  lath  the  I'rustees  to  discuss  the  branch  library  to  be  build  in  i,he 
Roxbur-'  Civic  Center  in  tiie  Dudley  btreet  area.  The  follovang  were  in  tiie 
group:"  Hr  and  Mrs  Norman  baunders,  Hr  Tiieodore  II.  Howe,  Iirs  Leona  uilliams, 
14r  Eric  H.  Bro^.me,  Mrs  Elizabeth  -iastie,  Hr  /.dwai-d  b.  Teixicra,  and  Hr  Yamd 
P^vTlotis. 

The  President  invited  tiie  group  to  present  tueir  ideas  and  suggestions 
in  respect  to  the  branch  librar;/  ouJ.lding  planned  for  erection  in  the  Roxoury 
Civic  Center. 

Hrs  Hastie  spoke  first,  s-oa-oing  tliat  tiie  feeling  of  the  citizens  was 
that  -the  present  liurar"/-  as  ulanned  was  totally  inadequate  now  and  for  future 
needs.  She  sx,ated  that"  an  interval  of  some  six.  t,o  eigat  years  from  tue  time 
of  planning  tiie  branch  library'"  had  produced  a  cliange  in  needs,  that  a 
different  t:/pe  of  library-  was  needed,  une  that  would  have  a  strong  MTo- 
iimerican  content,  i^hat  tiie  ouildini^  should  have  rooms  for  meetings,  gatherings, 
and  different  activities  sucii  as  worksiiops.  She  reported  tiiat  their  group 
originated  tlirough  Hr  Saunders  liavint:  stressed  to  tnem  as  mteresued  citizens 


i  ^1  fcl 


12 


i3 


of  the  cormimity  the  need  for  a  very  strong  xj;ro-ii:.k^ricaii  collection  by  their 
people,  that  there  ±3   a  lack  oi"  kno;;ledcje  by  teachers  of  id'ro-iiiaericaii  history. 

She  stated  that  at  an  earlier  meeting;  with  Library  representatives  it 
had  been  found  that  what  was  planned  was  a  si.iall  10,U00  voliame  branch  library, 
which  was  to  replace  the  Ht  rleasant  and  Memorial  Branch  Librar-ies,  that  now 
the  universities  have  tal:en  an  interest  in  doin^;  aometiiin>j  for  the  coi'U  lunity, 
but  that  the:"-  have  no  place  to  meet,  and  that  tiiis  ^Toup  feels  that  tiie  need 
is  no  longer  for  a  place  to  check  out  books,  that  the  need  is  for  roons  and 
meeting:  centers  to  rent,  workshops,  etc.  ohe  stated  that  after  the  earlier 
coni'erence  vjith  the  Director,  Mr  ilcidff ,  she  had  tallied  with  the  people  of 
the  conraunity  to  find  out  their  real  interest  and  had  found  a  very  sti-onc 
feeling  that' there  is  a  need  for  a  re5p.oual  center  for  the  study  of  liie  juro- 
i^jnericati  back;p70und,  aiid  that  :3ii<Tiions,  the  Science  iiuseun,  the  Chilciren's  nuseuii 
were  £ill  ea^jer  to  help,  ohe  stated  that  as  the  connunity  residents  saw  the 
present  site  they  v;ere  disraayed  that  tjieir  library  ^3hould  be  sandwiched  in 
between  two  lar:-:e  units,  the  courthouse  and  the  police  station,  that  v/ould 
completely  overshadow  it. 

She  stated  that  they  had  been  looking,  over  the  ai^ea  as  to  possible 
other  si-ues  that  vjoulu  be  suitable  for  the  lar^^er  buildinr  that  i/ould  ue  needed, 
if  tlieir  concept  of  what  the  branch  liorar^^  ;.ere  to  be  accepted,  ana  that  there 
was  one  on  Hurabolt  Avenue  T;hich  has  99,000  square  feet  and  is  neai*  ^he  new 
Ecumenical  Center,  in  order  to  present  their  ideas  of  what  the  ouilding  sirioulQ 
be  the  fjroup  had  interested  an  arcnitect,  froii  iiassachusetts  Institute  of 
Tec.inolo[2^,  to  desi^^n  a  buildinr  that  vjould  fit  the  xtoxuury  Civic  Center  sii>e. 
They  had  also  talked  idth  tiie  architect  of  the  desi£;n  that  had  beeii  approved 
for  tlie  iloxbury  Civic  Center.  Jhe  stated  that  she  viished  to  iialce  clear  that 
the  plan  which  they  had  brought  was  not  c^nsiuered  uy  theia  to  be  a  final  lolaii, 
but  made  simply  to  demonstrate  felt  needs  of  the  cor.u mnity,  that  it  was  designed 
to  accommodate  a  book  collection  of  100,000  volumes  —  S'U,uuO  of  jaro-^u  aerie  an 
works  and  5?0,(jOO  other,  that  it  included  provision  for  a  commercial  book  store 
and  for  a  cafeteria,  botii  of  which  they  felt  would  add  mucii  to  the  usefulness 
of  the  unit  to  tlie  coi^jnunity. 

Otliers  of  the  ^ro^P  ""^i^en  made  presentations  oupportin.c:  the  ideas  put  forth 
by  I-Irs  Hastie:  that  the  unit  should  be  larr^er  becuase  two  branch  libraries  were 
bein[5  closed  to  oe  --eplaced  b;/  one,  that  there  is  a  chan.^^e  in  the  neifhborhooo  and 
an  awaicened  inter e so,  that  there  is  now  the  cultural  need,  that  what  was  bein*^ 
stressed  v;as  a  buildJ  n(j;  that  would  be  multi-purpose.  They  indicated  that  they 
would  be  ;lad  to  have  questions  r>ut  to  them,  uy  the  I'rustees. 

The  President  stated  that  the  Board  lias  ready  mid  would  be  {jlad  to  rive  the 
time  to  hear  what  the^''  felt  irere  their  liorary  needs.  He  stated  uhat  as  a  Trustee 
he  vjas  very  , gratified  oecau^e  the  Trustees  were  very  a^.j^reciative  of  community 
interest,  that  there  v/as  no  point  in  ouildinr  a  iioraiy  for  widch  there  is  not  a 
need*     He  stated  that  the  rot^ijnal  librc..ry  unit  is  idthin  the  plans  of  tiie  board  for 
certcdn  central  ser\dces  ..ror  ,  out  that  wliat  the  -jroup  ejivisajed  to  some  extent 
went  beyond  the  function  of  Ukj   usual  librai-y^  ^^^   tnis,  iiov-ever,  iid;ht  be  very 
desirable.  He  then  turned  to  the  Director  and  Assistant  director  for  further 
comment  on  the  situation. 


I 


I 


CO 


[ 


I 


n'he  Director  stated  that  the  regional  libraiy  concept  was  in  process 
of  ex  lo^aoion  by  tiie  Liorary,  tliat  some  of  tiie  tidni^s  su^^^ested  lyy   the  speaicers 
had  not  been  contemplated  as  ,.art  of  such  a  unit,  that  what  tne  Liorary  nad  in 
mind  i-jas  a  liorai-/  that  was  between  tlie  usu^d  brancii  library  and  tne  central 
librar^:  tnat  would  improve  the  local  service  in  many  paints  of  tne  comiaunity  — 
for  widch  -Ghere  is  a  need  not  only  in  the  present  area  but  elsewhere,  ne 
stated  that  tne  size  of  sucii  a  uidt  with  its  ;?reater  cost  -oes  beyond  the_ 
Liorarv,  it  affects  the  City,  but  uhat  tiie  fact  tliat  some  of  desired  services 
vrere  presently  being  talcen  care  of  by  otlier  agencies  does  not  entirely  nc:jate 
tlie  needs  expressed.  He  then  discussed  the  site  selected,  stating  that  it  nad 
some  advantages  and  also  some  disadvantages,  ohat  it  is  at  one  end  of  tiie  _ 
commuidty,  wldch,  he  pointed  out,  is  not  what  is  desirable  m  a  regional  li- 
brary, -oiiat  a  normal  size  branch  librai-/  hati  been  plaimed  such  as  are  going  _ 
up  in  Gharlestoini,  Soutli  End,  .delds  Corner,  etc.  He  stated  tliat  the  building 
as  nresently  planned  does  not  preclude  the  operdng  of  a  regional  brancn  li- 
brary, porhaiDS  in  the  Codman  Scuai-e  area,  that  wiien  a  branch  library-  is  Duilt 
it  should  be  planned  for  the  future  needs. 

He  pointed  out  that  at  each  of  the  past  three  ilegro  History  Ueelc 
pro-rams  the  needs   for  streng-bheidng  tiie  African  collection  was  stressed,  tnat 
it  was  important  to  'i.-'e  ini-omation  concerni-ng  the  collection  l<:nowi  m  tne 
branch  libra^jes  aji^  olse./here,  aiid   that  the  Library  has  been  increasing  its 
collection.  He  stated  that  the  providing  of  sucli  increased  facilities 
is  a  matter  that  the  Trustees  ^dii  have  to  discuss  \dth  the  City  adrani strati on 
—  in  conjunction  idtii  the  llodel  Cities  Program. 

The  Assistant  ..jirector  spoke  on  area  covera>;e  for  the  library 
svstem,  that  Dudlev  Btreet,  Pields  Com-:r,  .toslindale,  i.^ere  to  have  neigh- 
bor-hood libraries  in  ai^eas  of  accessiuility  for  maxiiTiUm  u^e,  oha-o  tne  Linra^y 
iiad  for  years  been  working  on  tliis  conce,.>t  of  tlie  neighborhood  liorary  unit 
to  serve  the  citizen.  He  stated  that  Ht  Pleasant  and  l-.emorial  iiave  ooth  been 
used  for  stud^^^  but  that  nnithcr  was  comparaole  to  wnat  can  ue  done  at  ;DOuth 
BD^^ton,  Tdth  some  space  for  iisteidng,  vieiring,  and  discussions.  He  pointed 
out  tliat  even  vdth  a  re-ional  library  no  matter  how  well  conceived  and  equipped, 
the  user^  would  be  telling  tiie  Liorary  tiiat  wiiat  is  needed  is  sometning  more 
informed,  more  reachable,  idthout  tiie  necessity  to  use  a  great  card  catalog 
instead  of  oeing  able  to  go  directly  to  an  adcove  to  look  or  to  ask  a  librarian. 

Tlie  President  asked  Krs  Hastie  whetiier  she  ha/i  any  comment  to  offer  in 
respect  to  use  of  a  close  personal  service  of  a  local  brancii  library  as  cor:pared 
vdth  a  regional  urdt. 

Tirs  Hastie  stated  that  it  was  not  that  anyone  was  against  the  neigh- 
borhood  librar-r,  out  that  the  roup  tiiouglit  that  the  Dudley  Btreet  unit  needed 
more  adeouate  meeting  room  facilities,  an   adequate  collection  of  M'ro-iuaerican 

works, 
ardencies. 


a  resource  center  for  books  to  feed  into  "Bxodus,  and  otner  regional 


The  Director  i:ointed  out  tiie  importance  to  any  part  of  the  commuiaty  of 
the  service  that  is  being  done  through  use  of  the  idbrary's  m-agnificent  col- 
lection -.f  films  and  books,  that  this  was  an  extension  of  this  Central  Liorary 
resource. 


I 


I 


i  <fcl  k. 


14 


The  Assistant  jJirector  reported  on  some  of  the  steps  taken  by  the  Library, 
that  the  liortheastern  proi-rani  that  is  operatinr  on  Goliiribia  Koad  nakes  ULe  of^ 
the  fiLn^s  to  a  c;reat  extent,  that  the  Library  maices  lists  oi*  books,  ciid  that  it 
has  gone  to  all^the  Roxbury  a^-encies  and  is  continuinr;  to  cooperate  in  every  way. 

Several  members  of  the  fjrouo  present  offered  their  comments  —  that 
until  construction  conuiences  there  was  otill  a  chance  to  reflect  on  v;hat  were 
the  changing  needs  of  this  commiirJ.ty,  that  there  is  felt  that  txiere  is  need 
for  more*^staff ,  more  space,  and  more  books,  that  there  is  a  feeling  -  psychological, 
perhaps  -  against  havin;-  to  ^o  from  their  comiaunity  doi/ntoim  to  the  Central  Li- 
brary, they  want  their  library  near. 

The  President  asked  the  Director  as  to  the  size  of  the  book  stock  planned 
for  the  new  branch  libr£iry  and  v/as  inforraed  that  it  was  to  be  27,OOu  volumes. 

The  Director  stated  that  what  was  being  asked  for  by  this  group  at  this 
present  meeting  was  not  the  usual  library  concept,  ohat  the  Brighton  .branch  Li- 
brary -  a  regional  unit  -  will  have  a  collection  between  70,000  and  oO,000  .^ooks, 
that  t;iis  is^a  reasonable  size  for  such  a  library,  mid,  further,  that  there  is 
some  doubt  that  the  Judley  street  site  xrould  be  the  right  location  for  a  regional 
branch,  but  that  no  one  questions  the  need. 


^ 


The  Pi^esident  inquired  whether  the  site  would  be  of  sui'iicient  size  for 
a  regional  branch  and  was  ini'ormed  by  the  Jirector  tiiat  some  doubt  had  oeon   ex- 
pressed oy  the  architects,  that  a  larger  building  can  be  constructed,  but  thc-xt 
there  would  be  insufficient  space  for  p^irkin^,  that  the  proolem  was  not  insur- 
mountable, but  that  it  would  have  to  be  exijlored. 

The  several  members  of  the  group  stre^^sed  the  interest  of  tlie  cormunity 
in  having  the  unit  they  propose  remain  a  Librai^y  project,  not  a  school  project,  not 
a  Wasliington  Park  project,  that  this  is  reflecting  tneir  point  of  view  as  parents, 
that  they  recognize  that  other  ai^eas  would  also   UL^e  tiiis  unit,  and  finally  tliat  one 
of  their  main  puT^JOses  incoming  before  the  Trustees  was  to  o-jen  up  lines  of  com- 
munication with  the  Library, 

The  President  pointed  out  that  the  Librar^^  has  had  for  many  yeai's  a 
striictui-e  of  visiting  cormdttees  and  has  had  ma.iy  years  of  experience  as  back- 
grounu  for  ascessing'citizens  needs,  lie  pointed  out,  lui^tner,  liiat  action  by  the 
Library  has  now  become  much  more  complicated,  that  it  noiT  musx.  deal  with  the 
.joston*^  Redevelopment  .authority,  the  iiodel  Jities  Program,  and  tiie  Public  racilities 
Commission,  He  stated  that  as  Library  Trustees  txioy  would  work  out  the  proolem 
to  the  best  of  their  aoility  and  \;ill  ,Ave  close  consideration  to  tlie  oranch  li- 
brary plan. 

The  group  stated  that  they  had  corrie  to  uho  present  meeting  because  as  a 
group  they  had  been   asked  to  represent  the  community,  to  have  a  part  in  the  plan- 
ning of  a*^  building  so  that  the  Library-  does  not  just  put  up  what  it  thinl:s  should 
be  the  branch  library  building,  and  the  comiumity  hod   other  g-roups,  too. 

The  President  stated  that  the  Trustees  thought  that  tiiere  was  much  in 
irhat  they  had  to  say,  but  that  the  Trustees  could  not  abdicate  their  responsibility. 


I 


I 


CO 

o 


1 


I 


15 


Fr-.  '^'astie  stated  that  she  believed  that  the  conce,.t  presented  at 
tills  meetin  would  oe  used  more  txian  the  concept  of  an  Egleston  bcuare 
}5rsnch  Liorary  t^pc,  that  what  it  woiold  offer  for  the  coruiuiaty  would 
far  exceed  uhat  Egleston  bnuare  con  offer, 

Krs  hast-ie  vjas  asked  b- Hr  O'Gonneii  whether  tne  ruolic  Facilities 
Department  had  any  comment  on  their  proposal  aiid   was  informed  tnat  tne  Director, 
Kalcolia  Dudley,  had  stated  that  a  letter  from  the  Director  oi  tne  Liorcry 
would  be  needed. 

The  iresident  then  sue.gested  tnat  the  Doard  cxaiiine  the  j.lan  dravm 
MV   for  the  tvToe  of  buildin-  i^ronosed  oy  the  group.  This  was  done,  with  ex- 
planations given  by  the  architect,  Mr  Yanni  Pyriotis. 

The  President  then  stated  to  the  ;^roup  present  that  the  proposals 
that  go  beyond  the  normal  role  of  Uie  Library  would  have  to  oe  discussed 
mto  the  'kity  authorities  and  tlie  m^anner  of  their  financing  woula  nave  to 
be  considered..   However,  he  stated,  as  a  procedure  there  was  no  reason  why 
the  Murary  Siiould  not  keep  in  touch  at  eacn  step. 

The  Dirccuor  suggested  that  T^he  gToup  ought  also  to  give  consid- 
eration to  other  sites. 

llrs  Hastie  replied  thai,  the  group  hud   not  been  offered  any  alternative 
and  .hat  the'^  had  discussed  the  matter  but  no  otlier  site  had  oeen  oifered 
them,  .aiother  of  the  group  pointed  out  that  it  was  felt  tnat  ..ualey  otreet 
was  the  most  practical,  because  it  was  most  accessible,  that  all  ;^^s  lines 
terminate  at  Judley,  aiid  th^ro  the  students  coming  home  nave  to  get  oii  at 
judlev  ond   therefoi^  are  right  at  tiie  library. 


jis solved: 


oecrei.ar2^ 


iiinui-es  of  lieeting 
Adi.d-nistrative  Agency 


In  1,'oard  of  Trustees 
Friday,  June  lu,  19 ^^ 


I 


I 


A  meeting-  oi  the  Trustees  as  azi  Admii.istrative  ;.gency  of  tiie  City  of 
Boston  was  held  in  the  Trustees  Room  on  Friday,  June  Hi,   l^od  at  h:V^  P.m. 

Present:     Lessrs  Ganliam,  mui^ray  and  O'Gonneii. 

The  President,  ilr  Ganham,   in  the  chair. 

The  iTiinutes  of  the  annual  and  regular  meetings  of  Iiay  17,   19ob  and  of 
the  regular  meeting  of  June  $,  1968  as  presented  were  approved. 

FollowT.n-  np;rx-oval  by  the  Director  cjid  in  accordmice  with  -ohe ^  authority 
dele  ated  to  hiJ^iV  the  Trus^oees,   exi^enditi-o-es  for  sen^ices  and  supplies   ..ere 
authorized  to  be  cnarged  as  follows  for  the  montn  of  Hay  19oo,  l^^^^J^ 
exr^cnditui^es  from  Dity  Appropriation  have  the  ai^provai  of  tne   .ity  .aicitor. 


^  -^  *^ 


j^mtmmm 


16 


I'iilY 


To  Cit^^  Appropriabions 


Personal  c)ervices 

Contractual  Services 

Supplies  and  1  atorials 

Books 

Current  Oharres  and  Obli£-ations 

EquiDPaent 


TOTAL 


To  Truat  Funds 

Personal  L^ervices 
Contractual  Services 
Sup];)lies  sjid  liaterials 
!Crui':)Tii.ent 


TOT/O. 


v2o2,702.00 

11,917. 3U 

7,066.b9 

o,296.!^6 

96.00 

5.ii3o>36 

931^,^17.1^ 


i;>330.00 

2,002.11 

121.25 

25.00 

.i>2,a/u.j.t) 


! 


To  v-Decial  Apin^opriations 

iiastem  Rer-ional  Librar:^  Pro!::^^^'^ 

Books 

Supplies  and  liaterials 


$U, 709.^2 
;]37b,OOO.U6 


Follomnrr  approval  by  the  ^-drector  and  in  accordance  idth  ohe  authoritv 
delei^ated  to  Imi  by  the  Trustees,  payment  of  bills  uas  autliorized  to  be  charred 
as  I'ollovjs  for  the  luonth  of  lla^r  19^0,  provided  that  paiTnent  of  oills  froii  City 
ADDroriation  has  the  anr)roval  of  the  City  auditor: 


MAT 


To  City  A  I  ro-oriations 


Personal  oorvices 

Contractual  .Services 

Supi^lies  and  .  aterials 

Books 

Current  Char  res  and  Oblit;;ations 

EquiDment 


9252,702.00 
17,  ^0*^.70 
15, 010.31! 

6,296.56 
10,350.96 

2, V 32. Ob 


TOTAL 


9337,150.72 


To  TruGt  x'unds 

Personal  oervices 
Contractual  services 
Supidies  and  l.aterials 
Current   Jhar^jes  and  Obligations 


TOTAL 


v330.00 
2,002.11 

121.25 
25.00 

92,l!j6.36 


I 


CO 

o 


1 


I 


I 


I 


17 


To  Special  Aj-propriations 
Department  EquipLient  Loan 

Eastern  Regional  Library  Service 

Books 

Supplies  and  ::aterial3 


$1,9U0.00 


$5,139.31 

i;i7o,ooo.U8 


For  the  laonth  of  Hay  1968,   the  lolloviinc  report  on  personnel  ixas 


made  by  the  Director. 


Personnel  .'ictivity 
Full-tine  orr[3lo;rees 

Professional  and 
Pre -Prof e  s s i onal 


May  1 


210 
20B 


Library  Assistants 

Clerical  bug  .Mechanical       99 

517 

IU.7 


Part-tir.ie  employees 
e:qDressed  in  F.T.E, 


531.7 


Employed 

9 

_3 

17 

_0 

17 


Terridnated 

h 

8 

J. 
13 

1.0 


Jimc  1 

211 

2u9 

101 

521 


J-3.7 
'J3 


^^tT7 


Averare  Ilonthly  Turnover 


Rate  of  Accession  -  3*19/^ 
Rate  of  Separation  -  2.UU/o 

Chan-es  in  Title  at  Officer  iCanl^ 

Raymond  r:.  Afler,  inter-Library  Loan  Officer,  Hay  b,  I968         ^ 
Glatiys  R.  Ifnite,  Curator  of  General  Liorar^^  Book  Collections,  May  13,  19oo 

Promotions  at  Officer  Rank 

Katherine  K.  Dibble,  Jranch  Librorian,  Hyde  Park  Iranch  Library,  May  u,  19ob 

Oeaths 

Henr:-  lU  Jones,  Junior  Librcory  i.ssis-oant,   jooi:   otack  .ervice,  Iiay  12,   I968 
RoDort  J.  Hartley,   Senior  Library  Assistant,   Central  Char^ini^  xiecoras. 
May  20,   i960  (icilled  in  action  in  Vietnar:i) 

Personnel  ,u}Q)enditures  -  January  1  -  May  2o,   1966 

iictual 


Full-tine 
Part-tir;ie 
Overtime 


x'teouested  LiucP^et 

9l,Ul^o,390 

72,7UO 

32,260 
vi,  51+5, 390 


..1,370,590 

69,662 

32,903 
9l,U79.375 


Surplus  (+) 
jeficit  (-) 

+  i;;63,600 

+   2,u5b 
6U3 

+  ij)66,0l5 


.2L 


K^^MaMM^^lNAMiAa 


^^^***>"  "^-  -     ^ 


18 


Action  talcen  by  the  Gorciittee  on  Finance  since  the  last  meeting;  of  the 
Board  was  approved  as  folloxTs: 

On  6  June  1963 

To  confirri  action  talcen  in  airardinr:  contracts  to;      (1)  Idld  .-:  Stovcnsj   Inc.^ 

' "  '  "  ord  covers 

■Dart  Inc., 


and 


ana 


ana 


for-  one  pernor  cutter,    (2)   i3ro-Dart  inc. .,   Tor  :ohono^yo-pii  record  covers. 
(3)    5ovene7  ^o^'^  'lor  one  3/U  ton  pickup  truck,   aa^l   (^}    -'rcwja 


I 


I 


r^or  ruvaziino  bindo r s  • 


VOTiiD:  that  the  action  ta]:en  by  the  Goimiittee  on  Finance  on  6  June  1966 
is  approved  as  follows: 

VOTED:  that  there  be  ?Jid  hereby  is  awarded  to  IJild  c^:  Stevens,  ^xnc, 
p  Conn  Street,  i/oourn,  I  Massachusetts,  the  sole  bidder  in^ 
the  public  bidding,  the  contract  for  iurnishin-,  deliverinr, 
and  installinc  one  paper  cutter,  as  s}jccified  in  the 
specifications,  in  an  ai.iount  not  to  exceed  ei^^it  thousand 
one  hundred  dollars  (;.".6, 100.00) . 

VOTED:  that  tnere  be  ^iCx   hereby  is  awarded  to  bro-Dart  xnc, 
Sb   Earl  Street,  l^ewark.  New  Jersey,  tlie  sole  oidder  in 
the  public  biddin-,  the  contract  for  supplying  and ^ 
deliveriiig  phono:, raph  record  covers,  as  specified  in 
the  specifications,  in  an  ainount  not  to  exceed  five 
thousand  six  hundred  forty  dollars  (o3',ol|0,00)  • 

\/0T£:D:  that  there  be  and  hereby  is  awarded  to  doveney  I'ord 
Sales  inc.,  1700  Oentro  Street,  V/est  Roxburj/", 
I.assachu.etts,  the  lowest  eiici^le  and  responsiule 
bidder  in  the  public  bidding,  the  contract  for 
fumisliin^  and  delivering,,  one  3/u  ton  pickup  truck, 
as  specified  in  the  specifications,  in  an  aiaount 
not  to  exceed  five  thousaiid  five  hundred  thirty-six 
dollars  and  ninety-eight  cents  (.-i?, 5' 36. 9b). 

V0TEJ3:  that  there  be  -and  hereby  is  awarded  to  Bro-Dart  Inc., 
56  Earl  Street,  lewark.  New  Jersey,  the  lowest 
responsible  and  eli-iole  bidder  in  the  public  oiadinr, 
the  contract  for  supplying  and  delivering  naL;azine 
binders,  as  vspecified  j.n  the  specifications,  in  bxi 
aiaount  not  to  exceed  one  thousand  eifjht  hundred  twenty- 
seven  dollars  and  seventy  cents  (;.a,b27«70)  • 

In  accordaiice  lath  the  usual  practice  in  the  matter  of  si^ninr;  pa^.Tolls, 
on  r.otion  duly  made  and  secnrled,  it  was 

VOTED:  that  subject  to  the  ai)proval  of  the  iiayor  in  accordance 
witii  the  provisions  of  section  Jl   of  Chapter  3  of  the 
Revised  Ordinances  of  I96I  Philip  ^.   iichiff,  .director, 
or  upon  his  dele.:ation  John  J.  Connolly,  iissociate 
Director,  or  Elizabeth  ...  .rockunier,  iissistant  to  the 
Director,  and  Secretary  of  the  Trustees,  or  Kevin  T. 
Fitspatrick,  Supervisor,  lousiness  Operations .  be  and 
hf-    •   ^-  .iioriy.ed  to  sir;n  the  payroll r  of  the  Library 
in  representation  of  the  Trustees  for  a  period  not  to 
exceed  four  weeks  from  August  26,  I968. 


CO 

u 


I 


I 


I 


I 


19 


and 


VOTEjJ:     that  subject  to  the  approval  of  the  llayor  in  accordance 
I'Jith  the  provisions  of  Section  2S  of  Chapter  3  of  the 

Revised  Ordinances  of  I96I  Pliili^  J.  Lchiff,   Birector, 
or  u^Don  his  delegation  John  J .  Connolly,  Associate 
Director,   or  Bliaabetn  B,  Brock unier.  Assistant  to  the 
Director,   and  Secretary  of  the  Trustees,   or  Kevin  T. 
Fitapatrick,   Supeirvlsor,   Business  Operations,    oe  anci 
hereby  is  authorized  to  sirn  the     payrolls  of  tlie 
Library  in  representation  of  tiie   Trustees  for  a  period 
not  to  exceed  four  weeks  from  Septenber  23^  1960. 

VOTED:     that  subj^.ct  to  the  approval  of  the  Iiayor  in  accordance 

with  the  provisions  of  Bection  22  of  t^hapter  3  of  the 
Revised  Ordinances  of  19ol  Phili])  J.  McIJiff,   JJirector, 
or  upon  his  delcfjation  Joim  J,   Connolly,   /issociate 
Director,   or  Blizabeth  B.   Brockunier,  iissistant  to  the 
Director,    and  Secreta^'y  of  the  Trustees,   or  Kevin  T. 
Fj.tzpatrick,   Supervisor,   Business  Operations,    be  and 
hereby  is  authorised  to  si-n  the  payrolls  of  the 
Liurar^r  in  representation  of  the  Trustees  for  a  period 
not  to  exceed  four  \;eeks  froii  October  21,   19o8« 

Circiilar  Letters  Mos  ij,  6,   and  7,  l9ob  from  the  1  layer's  Office  were 
read  and  oi-dered  placed  on  file. 

'The  j^irecbor  reported  that  the  reception  to  honor  raenbers  of  ohe   sta^f 
with  23'  years  or  iiore  of  service  held  on  liay  2\\  by  the  Cornird'otee  on  Pcrsomiel 
and  l\iblic  Relations  had  been  a  successful  one  witli  very  ^^ood  reaction  from 
merriDers  of  the  staff. 

The  Director  reijorted  that  the  Union  representatives  of  the   staff  had 
held  a  meeting :  wdth  llr  Allan  i..    uraciinan,   the  City's  labor  ne[;otiator  for  City 
Departments,   in  re{;;ax*d  to   a  proposed  amendment  of  the  existing;  agreement  to 
clarify  procedui^'es  in  tlie  personnel  manual.     The  director  indicated  that  the 
meetin^;  had  been  satisfactory  and  tlie  lan^jiua^je  of  the  araendment  also  satis- 
factorv.   and  that  now  Lr    >rachman  ijould  tr^-"  to  .:et  a-;reement  of  the  Union  as 
to  the  final  ..ordinr^-  prior  to  obtaininr  the  si:nature  of  ttie  President. 

He  rep)orted  on  certain  pending  personnel  matters,   the  searcn  by 
:iiiiself  and  the  Assistant  Director  for  a  senior  person  to  head  worl:  in  the 
Roxbur-'-  area,  Tirefera-jl'-  a,  traJ.ned  ne::ro  liorarian  wiio  can  make  a  contri- 
bution  to  this  work,   the  possible  availability  of  llrs  Borothy  lorter,   of 
Howard   University,   for  .^ome  work  at  the  Libr:>r:/  tio-s  sui'imer  in  connection 
idth  the  ner-ro  collection  for  v;riich  there  are  noiiT  available  special  funus. 

The  Assistant  Director  reported  briefly  that  he  had  inspected  the 
ijookstore  on  Massachusetts  .-.ve  lue    ohat  had  been  mentioned  for  its  net_jro 
collection,    ..hat  it  was  a  commercial  undcrtaJcin:;;  with  a  section  devoted  to 
ne^To  iiteratui'e,   xvith  come  in  the  juvenile  j'ield,    but  that  the  store 
offered  nothJ.n^  that  would  suppleraent  what  the  Liorary  already  ha.s  in  hard 
cover. 


^  ■^4m^\    S.  ■ 


''•*^ 


2r 


The  jJirecoor  in  reference  to  the  recent  iieetinr:  irlth  Hoxbur^/-  repre- 
sentatives, reported  on  the  uork  the  staiT  oi  the  Library  was  perfonvdn^^-,  that 
thej  have  been  active  in  the  comnunit:-  and  have  been  leaders  in  ai^ransin^^  pro- 
uraiiis. 

The  Director  reported  that  a  request  had  been  received  frori  Jliia 
Leids  ior  the  Library-  to  uork  idtii  her  rroup  to  have  a  liorary  put  in  her 
institution,  the  School  oi  l-'ine  :lrts,  but  that  there  are  otlier  elements  in 
the  community  irhich  the  Library  does  ha-«/o  to  consider  ijlso. 

The  i.ssistant  Director  stated  that  he  did  not  know  whether  tliese  other 
elements  Tjould  join  in  the  proposal  of  Zliia  LevriLs,  noting,  that  the  plan  ^.I'esented 
at  the  earlier  meetinQ  b^^  c'jiothcr  ^roup,  under  iirs  ilastie,  had  called  for  a 
liorar:/  much  larger,  and   chat  the  laj*^er  size  of  the  buil<Jin[^  in  the  plan  sub- 
mitted was  partially  necessitated  by  inclusion  of  the  proposed  bookL^tore  and 
coffee  shop. 

The  President  inquired  whether  the  .  irector  pro^.osed  to  ip-ve  the  .Joord 
a  re.;ort  on  the  presentation  made  to  it,  so  that  the  ..card  w.ll  have   ■"''  round 
in  its  co.isideration  of  the  natter. 

The  director  stated  that  a  report  was  beinsj  maile,  that  the  points  raised 
are  to  be  i;one  over  with  other  :jroups  to  see  v;hore  the  Library  stands  in  the 
Flatter,  and  that  thereai"ter  a  report  vjill  be  viadc.  He  pointed  out  ohat  there 
ma-.^  be  r   ler^-al  cuestion  in  resDect  to  renting  out  sections  of  tlie  buildin^  for 
a  bookrtoce  and  coffee  shop. 

The  Jirector  was  aslced  \;hether  the  question  could  be  put  to  the  Law 
Department  separately,  that  the  dispensin;:';  idth  these  t^ro  could  consiuerably 
reduce  the  size  of  the  buildinfj. 

The  Pi^esident  stated  that  in  respect  to  control  ever^^tiiin^  that  per- 
tains to  the  Librari.*-  remains  with  Liorar^'-. 

Tiie  President  stated  that  tlie  concensus  was  that  tiie  Trustees  i'ri.11 
vjelcorie  a  full  analysis  of  library  use  in  the  Roxbury  nrea. 

The  President  inquired  i;hether  the  oai'd  would  m.eet  durinr  the  summer, 
that  otherwise  action  woulP  be  delayed  until  oeptem.oer. 

The  "Jirector  stated  that  it  was  pr0['03ed  to  hold  a  mectin::  in  July. 

The  Director  reported  rTiefly  on  the  status  of  branch  liurar;.''  construction 


Brighton 


Gharlestovjn 


—  tliis  is  i.:oing  aliead 

—  the  situation  is  still  in  aooy^nce,  tue  leto..^-  .^f 
avjar<i  of  contract  has  beeii  sL^'ned  by  the  Ilayor  out 
is  bein^j  held  waiting;  public  supj.'oro.  Tnere  is  a 
petition  for  the  new  site  beinc  circulcted  so  that 
sufficient  backinr  vdll  be  lined  \ip   in  oehcilf  of  it, 


I 


I 


CO 

o 


I 


[ 


I 


I 


21 


Fields  Corner 


urove  Hall 


Lo^/er  mils 


South  End 


—  '^iiis  is  imder  construction  c-uiu  iu  will 
be  i-'ebruary  or  iiarch  1^69  before  it  can  open. 

—  this  is  btill  T/aitinc  on  PFO 

no  arcliitect  has  been  selected.     PFG  is  tyJJcin^j 

about  sites  but  no  selection  h.as  been  made. 

llr  Kerr  had  met  VTith  liitchel  and  uiur^ola  in 

Hew  York  and  t'nere  seemed  to  be  agreement  that 
the  project  should  move  aliead  with  the  Arcliitect' 
contract  beinjj  amended. 

He  stated  in  resoect  to  the  Central  Library  .addition  that  matters 
are  pro'-ressinf  :  all  srrancements  for  .aovin^/  "ohe  Binding  uepartment  to  the 
Jitv  Printing-  Section  are  under  way,  ohat  pro.rcss  was  beinp-  made  on  clearing 
the'iinnex  stacks,  and  that  the  Library  would  be  seeking  bids  on  demoli-oion 
in  early  July. 

The  director  commented  that  present  information  indicated  tluat  the 
Libr^ir^/  would  be  successful  in  obtaixiin-  oiddcrs  for  the  construction  atid 
that  cost  estiiiates  indicated  th.:.t  construction  cost  was  vdtliin  oiie  proposed 
bud;^;et. 

The  President  brought  to  the  attention  of  the  oai'd  that  plans  for 
the  beautifvdnc  of  Copley  Square  were  prorressinL",  vdth  the  bids  received 
slislitly  in  excess  of  estimate,  and  that  it  is  exi:)ected  that  vxork  vdil 
commence  in  July  and  may  be  completed  by   the  end  of  the  year. 

Tlie  Jirector  reported  that  the  liastern  Re[,rional  Library  service 
will  completed  its  fiscal  period  on  June  30,  that  there  had  ooen  a  meetin,^ 
of  the  Eastern  Re-lonal  Advisory  Board,  and  th^xt  it  seemed  appreciative  of 
the  sei-vice  belii^^jiven  oy  the  Lasoeni  Ue^lonal  Librar:.-  Service  and  had  had 
no  complaints  to^offer.  He  reported  that  the  Director  of  the  oervice  is  to 
prepare  a  report  on  the  year's  activities. 

The  Jirector  reported  that  the  availability  of  the  Charlustom  Armory 
J'or  Librar:.^  storage  and  other  uses  had  been  brought  to  his  attention,  that 
tbe  Librai-v  people  had  exajiined  it  and  found  that  there  was  tremendous  space 
in^it,  that  the  City  is  an^d-ous  to  have  the  Library  vacate  the  premises  in 
tjie  South  i^nd  occupied  by  bockraobile  services  v:here  the  City  vaslies  to  place 
a  baby  clinic,  vxkC  that  it  was  liis  understandin:;  that  tiie  Armory  had  first 
been  offered  to  the  School  Department,  lie   stated  that  prelij^dnary  cstixiates 
of  what  it  would  cost  to  put  the  An-.iory  in  condition  for  the  Liorai^r' s  use 
T-'cre  in  the  vj.cinity  of  C50,000.,  that  while  it  was  not  the  best  site  it  was 
a  feasible  interim  solution  for  the  oookmobilc  service  and  other  internal 
operations.  He  stated  that  he  would  like  to  have  autliorization  to  proceed 
vltli  the  taicin-  of  the  rnarlestoim  Armory  for  Library  pui-poses,  irith   the 

Bocton'^to  assame  the  cost  of  necessary  chajiges. 

On  motion  duly  made  and  seconded,  it  i^s 


City 


of 


/ 


.^.kj^    .^4M<SWW 


22 


VuTED:  that  the  Jirector  be  authorized  to  seel:  the  transfer  of  the 

Charlestown  .vrnor:^'-  to  the  Library,  vdth.  the  necessary  expense 
of  conversion  of  the  builuin;-  to  library  Uocs  to  be  charge- 
able to  the  City  of  liOcjton, 

The  i-drector  brou^jht  to  the  attention  of  the  ioard  tne  sericms  problems 
which  tliis  and  other  libraries  are  exjjeriencin-  in  seciirin;;  candidates  to  illl 
vacancies.  He  stated  that  there  is  a  najor  dearth  of  i;rofessionally  trained 
librarians.  To  meet  this  need  the  Personnel  Office  in  196?  had  undertal^.en  a 
program  of  recruitinr  college  c^aduates  for  placing  .'n  pre-profesionc^l  vacaiicies 
on  an  ext:)eririental  basis,  lie  stated  that  Mr  Gunars  liutkovskis,  Assistant  to  the 
Director^,  had  reported  that  the  procran  had  jeen  successful  in  filling  this  gap 
and  had  subriitted  a  position  description  for  the  .;l-oup  which  the  .director  pre- 
sented for  consideration  by  the  Board,  The  Director  recoi.-u.erKled  that  action  be 
taken  to  forraalize  the  status  of  these  employees  in  teriis  of  the  presentatioii  sub- 
idtted  by  the  .ssistarit  to  the  Director, 

On  notion  duly  iiade  and  seconded,  it  iras 

VOTED:  that  the  i'l-ustees  adopt  the  following  changes  in  personnel 
procedure: 

(1)  accept  the  position  description  for  the  iYe-i'rofessional 
Library  Assistants  as  presented  at  tnis  iieetingj 


(2) 


(3) 


(U) 


change  the  title  to  Liorary  Intern  fron  Pre-?rof essional 
Libri:,^    issistant  of  those  active  library  school  students 
working  in  the  Library^ 

.Ive  tlie  title  of  Pre-i^rofessional  Lior^a-y  ..ssistant  to 
college  graduates  who  because  of  tlicir  educational  qualifi- 
cations are  eligible  to  becone  candidates  for  adr.dusion  to 
an  accredited  library  sciioolj 

apply  the  sane  salary-  scale  to  Library  interns  and  iYe- 
Professional  Liorciry  .issistantsj    vsalary  increases  to  be 
paid  to  Liorai'y  interns  either  on  an  aimual  anniversary 
basis  or  upon  the  coin,  letion  of  9  coui'se  credits  at  an 
accredited  library  school,  i/iiichcver  occurs  first;    salaxy 
increases  to   be  paid  to  Pi^e-Professional  Librar^^  jissiotajits 
on  an  annual  anniversary  ;)a.si33 

(i^)     grant  equal  fringe  benefits  for  Liuraiy  xn^erns  and  ^re- 
I^ofessional  Library  Assistants, 

Msgr  Uurray  inquired  ;jiiether  there  was  conteraplated  a  restoration  of  tlie 
School  Issue  Departrient,  that  the  Library  ou^ht  to  have  soiie  docuiiientaidon  froia 
the  School  Department  as  to  wiiether  or  not  it  is  interested  in  such  a  service. 

The  Director  stated  that  it  was  his  understanding  that  the  school 
jJepartrient  was  having  all  of  its  eleraentary  aaid  secondai^y  school  library 
facilities  surveyed,    so  -..hat  it  can  bring  then  to  the  level  at  which  they  should 
be. 


I 


CO 


I 


I 


I 


I 


The  .\ssistant  Director  stated  that  the  question  was  irriiether  the 
School  .  leparbr.ient  orought  the  school  lioraries  up  to  standard  or  wnetner 
it  substituted  book  deposits  from  the  public  lioraiy.  he  poinded  out  that, 
while  in  sone  school  areas  boolaaobile  stops  had  been  proviaed,  m  oohers 
the  schools  had  requested  discontinuaaice  of  ohe  stops  because  tney  nave 
sufficient  librar^^  resources. 

The  Jirector  pointed  out  that,  if  T.he  libraries  are  not  brou,^it  to 
the  standard  level,  the  schools  mil  not  be  eligiole  for  rederal  fmids  for 
the  elementary  and  secondar^^  schools,  and  that  it  is  tnis  iact  tnat  ±s 
pushing  the  School  Department  to  the  development  of  the  school  lioraries. 

The  drector  concluded  vdth  the  ^atement  that  the  key  to  all  of 
this  was  how  best  can  the  Librr:U7y  provide  for  the  school  cldld,  and  that, 
if  tiie  Liorar\r  were  to  trj^  to  operate  a  school  deposit  service  on^toy  oi 
what  it  has  been  doing,  it  would  be  having  to  do  less  well  some  ol  the 
other  tilings  that  it  is  now  doing.  ^ 


Dissolved: 


w       Secretary 


hinutes  of  Looting 
Admin j.  str ati ve  /ig ency 


in  board  of  Trustees 
Kidday,  ouly  19,  1966 


23 


A  meeting  o^'  the  Trustees  of  the  Puolic  Library  as  an  Adrdnistrative 
Agency  was  lield  in  the  Office  of  the  Assistaj:it  director  for  itesearch  services 
on  l^iday,  July  19,  1966,  at  J>ihS   p.m. 

Present:  i.essrs  Ganiia:.!,  hurray,  Parker,  and  ilabb. 
The  I'^resident,  lir  Ganliam,  in  the  chair. 

The  rdnutes  of  the  regular  meeting  of  oune  Hi,  19^0  as  presented  i/ere 
approved , 

ijircular  Letters  -ios  o  and  y,  19ob  frun  the  hayor's  uffice  were  read 
and  ordorp^l  placed  on   file. 

The  director  reported  tlut  tiiere  had  been  no  meetings  of  otanding 
Committees  since  the  last  meeting. 

The  drector  stated  that  in  respon^^e  to  public  advertisement  oias  had 
been  received,  opened  and  read  for  suppl^/ing  rdcrofi]ja  copy  paper,  a  i'i3jn^ 
inspection  iiax^hine,  a  uuplicating  machi..e,  and  a  kidfe  trimmer,  anu  tnat  ne 
was  reconi  lending  award  to  the  lowe;.t  responsible  and  eligiole  biuuer  or  tiie  sole 
bidder  as  the  case  ma;^^  be. 

:oids  received  and  opened  on  June  16,  19ob  for  supplying  ndcrofilm 
copy  paper: 


^ 


JJ!>5i_  •--i^">"*\  _^l^r«\'  \'       '■■<- 


»  aa^kK  >■ 


24 


•?6,lSl.!:;o 


.;Xj,S^i?0.00 


Grapiiic  liicrofi3jn  of  New  Eni^lcUid,  incorporated 
1^60  Trapelu  iload 
VJaltharn^  l-iaGsachusetts 

Hicrofiljn  Products  JJivision  of  Demco 

Business  Products,   J.nc, 
2o3  ouniier  otreet 
];.oston,  liassachutjetts 

On  motion  dul:/  made  and  e:ec ended,   it  was 

VOTr^D:      that  tlie  Board  of  xTu^tee^  in  chai'CG  of  the  Libr^ny  Departi^ient 
actinr  in  the  name  of  and  for  the  City  of  i>oGton  do  hei-eoy 
award'to  Graphic  Hicrofilri  of  Ileix  En.land,   Incorporated, 
1^60  Tranelo   -load,  \ialtliari,  Massachusetts,   the  lowest  eli-aole 
and  vosponsiole  bj.dder  in  the  public   uiddin^,   ^^^  contract  for 
nicrofili'^.  copy  os^.er  as  specified  in  the  specifications  m  an 
araount  not  to*"  exceed  si:-,  thousand  seven  liuhdred  fifty-seven 
dollars  and  fifty  cents  (.■,'6,Y57.3'0). 

Bids  received  and  opened  on  July  17,   l.'6o  for  installing  one  filr  :  n- 
S'oection  machine: 


,3M^.0(j 


^3,ui;0.00 


Edward  d.   x'erry 

b  :jurrey  i^oad 

I ! on jood ,   i  i?  s s r?chu set ..  'j 

The  .-jarr/ald  Oomi:)any 
12 Ub  Chic arc  Avenue 
Evanston,   Illinois 

On  motion  duly  laade  and  seconded,   it  was 

VOTE^):      thPt  the  _;oard  of  Trustees  in  char-e  of  the  Liorar-  JJepartment 
actinn;  in  the  nairie  of  and  for  the  Gity  of  .:.oston  do  hereby 
award'to  Edward  b.   Perry,   o  iurrey  xloax.1,   i.oi-wood,  i  assachusotos, 
the  lowest  eli oriole  and  responsible  bidder  in  the  public   oi-ldin.  ;, 
the  contract  for  furnishin;^;,  deliverin;:,    and  installin:;  one 
Han-jald  InsDect-o-Eilm  Lachine,   rodel  S/S,    as  specified  in  the 
specifications,   in  tm  amount  not  to  exceed  three  thousaiid  four 
hiuiJred  tw-enty-five  dollai's  {.:>3,U21p*0O)  . 

^id  received  and  ov^-ned  on  ouly  lu,  19o8  .■.or  .fumishin^,   deliverinc,   and 
installing  one  duplicating:  macliine: 

International  Business  Iiacnines  Corpora-tion     vlb,o;.!3.bQ 
P.   0.   jiOX  10 
Princeton,  hew  Jersey 

On  motion  duly  made  and   sec^jnded;   it  was 


25 


I 


I 


i| 


CO 


1 


I 


I 


I 


VOTED:  that  the  x-.oard  of  li-usuees  in  char{-:e  of  the  Library 

jjepartment  actj.ng  in  the  name  of  and  for  the  Oity  of  jJoston 
do  hereby  awai'd  to  International  business  ilcichines 
Corporation,  P.  0.  box  10,  Princeton,  .lew  Jersey,  the  sole 
bidder  in  the  public  oiddin*_;,  the  contract  for  furnisliin!^, 
delivering:;,  and  installing  one  IBM  9370  uociment  iieproducer, 

as  siDocified  in  the  specifications,  in  an  amount  not  to 
exceed  fourteoii  thousand  six  hundred  forty-three  dollars 
(,ah,6i43.00). 

Bid  received  and  opened  on  July  lu,  l^bu  for  furnishing,  uelivering, 
and  installinfi  one  knife  trimi'.er: 

Wild  c>.  Stevens,  Inc.      ;..9,909.0O 
5  Conn  btreet 
V/oburn,  hassachusetts 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  Board  of  Trustees  '   charge  of  the  Library 
Department  acting  in  the  name  of  and  for  the  Jity  of 
boston  do  hereby  awai'd  to  bild  (I:  Stevens,  Inc.,  5  Conn 
Street,  l/oburn,  Ilassachusetts,  the  sole  bidder  in  the 
public  biddii-i;-,  the  contract  for  furnishinr,  deliverin,, 
and  installing  one  knji'e  trij^^m.er,  as  specified  in  the 
specifications,  in  an  aiaount  not  to  exceed  nine  thousand 

nine  hundred  nine  dollars  (.9 ^909. 00). 

The  Director  stated  that  certajj-i  duplicatinij  equipment  vras  needed  for 

the  pro- ram  of  the  Eastern  Regional  Library  Service  and  that  its  Director  hcd 
recorjnended  the  ootaining  of  a  Xerox  720  Copif?r/Duplicator  and  a  Coronastat  i?i? 
Electrostatic  Office  Copy  Hachine.  He  recommended  tiiat  a  lease  be  entered  into 
for  tliis  equipment. 

On  motion  dul^r  made  and  seconded,  it  was 

VOTED:  that  the  .■:oard  of  Trustees  in  charge  of  tlie  Library  Department 
acting  in  the  nairie   of  and  for  the  City  of  boston  do  hereoy 

accept  an  instrument  of  lease  ot  and  betv/ee.n  /.EiiuX  CORiOraiTlOi^ 
and  the  CITY  OF  JOSTOii  for  rental  of  one  Xerox  720  Copier/ 

Duplicator  subject  to  the  rental,  terras,  agreements,  conditions, 
and  covenants  Let  forth  in  said  instrument  of  lease; 

that  Phili..  J.  lichiff,  idrector,  and  Librarian,  of  the  Public 
Librar3''  of  the  City  of  boston,  be  and  hereby  is  auti^orised  and 
directed  in  the  naine  ajid  behalf  of  the  Trustees  of  the  Public 
Librarv  of  the  Citv  of  boston  to  execute  said  instrument  of 

lease  in  quadruplicate. 

VOTED:  that  the  j.5oard  of  Trustees  in  cb.arge  of  tiie  Librar;/  bepartrxent 
acting  in  the  name  of  and  for  tiie  City  of  Boston  do  hereby 
accept  an  instrument  of  lease  by  and  between  SGli  COi'iPC'iuiTIOii 
and  the  CITY  Oi^'  bOsTOlI  for  rental  of  one  Coronastat  %   .:.lectro- 
static  Office  Copy  Kaclii-ne  subject  to  the  rental,  terms,  agree- 
ments, conditions,  and  covenants  set  fortii  in  said  instrument 
of  lease; 


and 
VOTED: 


anrl 


,rf^.H- ..KAiA' 


:*Xl 


^-fi 


.■Collows: 


and 

Vr)T13]):     that  Philip  J.  liciliif,  Director,   and  Librai^ian,   of  the  i^uolic 
Librar-^  of  the  City  of  :io;:^toa,    oe  ajid  hereby  is  authorized 
and  directed  in  the  naiae  and  behalf  of  the  Tru;::tees  of  the 
Puolic  Libr.vri-  of  tne  City  of  3or3ton  to  execute  said  instru- 
ment of  lease  in  quadruplicate. 

The  Director  reported  on  the  status  of  the  branch  ouildin^i  program  as 


I 


I 


Bri  2-^"to^ 


Charlestoim   - 


On  schedule  and  should  be  ready  in  eai^ly  spring. 
Books  bein;;  selected  and  received. 

The  Mayor  has  signed  the  construction  c  ontract  and 
the  building-  should  be  under  i:ay  ne>rb  ijeek. 


Dudlev  Street  -  To  be  discussed  later  in  the  neetini^. 


I'lelds  Corner  - 


In  construction,  on  tine,  and  may  be  ready  in  late 
1S>68,  The  present  book  collection  of  the  uorchester 
Branch  Library  vdll  form  about  bOjo  of  tne  collection. 
In  coimection  vdtii  tiuLs  the  Jirector  stated  that  the 
possibility  of  provision  of  funds  for  a  book  stock 
in  loaxi  orders  for  erection  of  future  brmich  libraides 
ouriit  to  be  explored. 

Grove  Hall    -  Bids  for  construction  are  to  oe  opened  on  iiu  ust  7, 


CO 
.      r-l 

ill     ^ 


Lower  Inills 


The  comer  of  ?/iclimond  and  Viashin^;ton  Streets  nas 
been  chosen  as  the  site  for  the  building-.     The 
Director  pointed  out  that  under  the  new  an^an^'ements 
Tjher eby  the  Pi-D  instructs  the  buildinjjs  there  are 
being  held  no  [ground -brealcin-;  ceremonies  wiiich  have 
a  public  rel.:3tions  value  for  both  tlie  Library  cjid 
the  I-iavor.     It  was  a^:reed  that  tiie  Jirector  should 
\jrite  to  iialcolr-.  Dudley,   the  Director,   to  request 
notilUcation  of  the  time  so  that  the  Trustees  can 
arrange  for  a  suitable    roimd-breaJdn^  ceremony. 


The  Director  reported  that  Pnilip  Joiinson  lia.d  com.e  tuo  days  eai^ier  to  the 
Libran^  for  a  session  on  the   Duildin;::  arran:jements  and  has  stated  that  the  T7ork 
on  the"  dramnc;s  iJill  not  be  finished  until  the  end  of  September.     The     arector 
reported  that^'the  demolition  of  tiie  .uniex  should  oe  coiapleted  idtliin  tuo  to 
tliree  months  ajid  that  it  had  been  hoped  that  the  (irawinc's  would  be  completed   by 
the  first  of  oeptemoer.     ile  stated  tiiat  a  report  from  i.r  Jolmson  un  the  tljae  for 
construction  of  the   building-  had   oeeii  aiiticipated  in  tiiae  for  the  present  meetin;-, 
that  it  had  not  arrived,   but  that  Philip  tioimson  had  exijressed  the   uelief  that  it 
might  be  completed  mthin  two  years. 

Hsgr  Murray  called  attention  to  tl-ie  request  of  the  ll-ustees  tiiat  ..r  ooimson 
furnish  them  -.ath  a  li^jt  of  contractors  who  could  build  tnis  buildinK. 


1 


I 


I 


I 


27 


The  Director  stated  that  bids  were  to  "i^e  sou;^-ht  for  construction  of 
the  Addition  in  September,  to  come  in  oy   the  end  of  rJovcLioer,  vdth  construction 
to  coiTimence  perhaps  even  in  December. 

The  Director  reported  that  the  Eastern  Regional  Librai^^  c^ervice  had 
completed  its  first  year,  that  considerable  additional  fimds  had  'oeen  received 
at  the  eid  of  the  year  w.iich  had  not  been  exijerided  for  personnel,  out  for  books, 
wiiich  with  shorta;-;e  of  space  had  liad  to  be  ctored  even  under  the  sidev/alic. 

The  Director  stated  that  a  number  of  officers  uf  the  Library  were  to 
retire  durinf::  the  dummer  period  cijid  that  he  would  like  to  have  them  and  others 
who  retire  at  the  level  of  depai-tment  head  or  above  be  £;iven  the  honor arjr  title 
of  Emeritus  as  a  gracious  j^esture  upon  their  retirement. 

On  notion  duly  made  .md  seconded,  it  was 

VOTED:  that  members  of  the  sta^'f  of  the  level  of  departiacnt  head 
and  above  received  the  title  of  '.mGritus  upon  retiring 
from  the  service  uf  the  Library. 

The  Director  stated  that  a  number  of  tlie  stall'  had  talcen  on  and  caj:*ried 
tiirou[jh  the  clearinr  of  tiie  stacks  these  past  ifeeks  and  tliat  iie  would  like  to 
have  them  receive  a  letter  comiiendinr;  the  verv-  special  efforts  of  tiiis  ^roup. 
It  was  ar^reed  that  a  letter  should  be  sent  to  Miss  iJ.ice  Hackett,  Mr  Edward  d. 
Fremd,  Ix   ThoLias  ueoghe^^an,  Mr  Joseph  Hartin,  and  Mr  Pld-lip  Janushievrlcs  ex- 
pressin;^  the  appreciation  of  the  Trustees. 

The  question  vjas  considered  as  to  wliat  uere   the  next  steps  tu  be 
talcen  by  the  Trustees  in  respect  to  the  presentation  made  to  the  Trustees  by 
representatives  of  the  lioxuury  community  of  their  desires  for  library/  .)rovision 
of  services  for  the  Roxour  •  area.  It  was  recoriiiaed  that  the  procTax.!  for  a 
branch  liurary  as  presenoed  by   the  g^oup  went  far  oeyond  tliat  j^laiined  for  the 
new  ;^,oxi.)ijry  Civic  Center  mid   envisioned  services  outside  tho:.e  of  a  nomial 
branch  library  furution,  that  therefore  the  desiraoilit2/  and  expense  of  such 
an  luidertakin; ;  had  had  to  be  referred  to  the  appropriate  City  au-uiorities  for 
jjtudy,  but  that,  hov/ever,  the  Trustees  were  -uiie  civic  or^aidsation  to  vadch  the 
approach  had  been  made  end   from  whom  a  response  to  ttie  corimuidty  v;as  to  be 
expected. 

The  idrector  reported  that  he  had  been  in  touch  wdth  Jouncillor 
Thomas  '  .  tkins  and  Mr  i.^nrney  rranlc,  i:.xecutive  Assistant  in  the  mayor's  Office, 
that  a  study  of  the  proposal  of  the  Roxbury  representatives  was  bein^^  made,  but 
that  no  ..ction  liad  beeii  '6al:en  as  of  the  present,  he  reported  on  action  being 
taken  in  ohe  interim  oy   the  Library:  the  inau^^uration  of  the  special,  booiaiobile 
summer  sci'vice  to  the  Pvoxour;.^  area  throu^i  funds  made  available  by   the  Permanent 
Gh:  rity  "Tind,  the  conference  held  id-th  Mima  Levds  on  the  Library  service  needs 
of  her  school  and  the  coiiaminity,  the  opinion  o:^q^ressed  oy  Eliaa  Lewis  that 
several  centers  would  be  L^ood,  but  that,  if  a  rofjional  library  were  oo  be  set 
up  vdth  an  /ifro-j^uierican  collection,  location  was  most  ii'iportajit  cxnd  for  such 
a  ujiit  the  Dudley  otreet  site  was  off  center.  He  reported  thao  at  a  recent 
BRA  conference  it  had  been  evident  that  tae  prorram  for  aunstruotion  of  the 
courthouse  and  police  ^roation  at  tiie  itoxbury  Civic  Center  v/as  oeinr  pressed. 

The  i^resident  soated  triat  txie  proposal  put  fortri  by   tne  lioxbury  f/roup 
was  for  provision  of  a  cultural  civic  center  witn  a  oookstore  and  a  coffee  siiop. 


28 


Mr  iiabb  stated  that  the  Library  could  not  undertalve  the  uiiolG  pro  .ran 
desired,   but  tliat  it  could  assumo  the  library  appendai_:e. 

The  l^-esident  stated  that  this  iias  the  case  unless  the  City  adriinistration 
should  decide  to  imdertalie  the  recomiended  e^rpaiided  prof^ran. 

The   ■)irector  reported  that  in  his  conversations  idLth  Councilloi'  jtkins 
and  ^'v  Frank  they  had  both  nade  clear  that  action  uould  have  to   await  the 
recoimiendations  of  the  iloxbury  cor=inunity. 

llssr  Iiurra-<^  innuired  ^.s  to  the  approach  made  to  I..rs  ijoroth^'  i'orter,   oi 
Howard  University,   lor  aid  to   ohe  Library's  proijraji  lor  the  neipr-o. 

The  director  stated  that  Trs   '^  ort'-r  h^^d  been  most  helpful  in  her  iJU^;^Jestions. 
He  reported  that  the  Liorary  is  du]:licauiiLr  oy  pui'chase  the  collec-oion  in  the 
bibliO;3ra,.)hy  prepiired  by  Howard  University  and  that  tliis  is  bci'i-:  placed  in  the 
,-jookmobiles'  and   some  branch  libraries,   that  tlie  Library  is  substantially  addint;; 
the  major  nejro  filns  on  ci^-ll  ri:_-hts,    that  tlie  1  layer's  ^roup  Tor  the  sujii.ier 
proci'aj^s  is  utiliainj  tiie  Librajr^y  in  some  of  its  activities,     ue  pointed  out  tiiat 
the  fact  that  the  ne^ro  coromunity  wisiies  laore  libraries  siiovjs  a  confidence  in  the 
Library  and  is  in  its  favor,   that  tiiis  has  not  been  true  necessarily  in  regard 
to  other  City  Uepartnients. 

The  President  stated  tliat  it  must  be  I'ade  clear  tu  the  negro  coinmunity 
that  the  'i?i'ustees  are  iiaitii]^:  to  iiear  froin  tiien  and  not  toe  reverse  —  that 
the  ne^ro  community  is  avraitink,-  vjord  from  the  Trustees,   that  the  onus  of  ^ettinr^ 
the  Dudley  Street  Brancii  j^ibrary  construction  imaer  wa^'  remains  i-ri-th  the  net;ro 
coi.aiunity  at  this  sta'^e. 

ihe   uiroctor  pointed  out  tliat  at  all  rieetin^;s  there  had   oeen  no  uiscussion 
of  tiie  cost  of   such  a  cultural  center  as  r^roposed  and   tiiat  tliis  vras  a  mr^ttcr  that 
^"'"'^■^.d  have  to  oe  faced  bv  the  City  authorities. 

It  was  af.-reed  that  the  Director  should   send  a  letter  to  Barney  I'Vanl: 
conceiTiin'\  the   situation  in  respect  to  the  Dudley  i^treet  Jranch  Library,   calling 
his  attention  to  the  fact  that  further  word  as  to  the  recommendations  of  the 
special  coiiiiittee  for  th.;t  area  was  be  in';;  awaited  by  the  Trustees, 


A ssolved : 


gLirf/i /3  ft«X-^ 


^ecreoar\" 


iiinutes  of  i.eetin^ 
Adrdnistrative  Agency 


in  board  of  Trustees 
tViday,   Octooer  11,   lyoo 


A  iieetiinp;  of  the  Trustees  of  the  l\ibiic  Liorary  as  an  Adur'.ni strati ve  Agency 
ivas  held  in  the  I'rustees  iloom  on  i-riday,  October  11,   l^oo,    at  h:ll>  p.^-. 


] 


I 


CO 

o 


I 


I 


^ 


_^ 


M.W 


29 


FolloiTin^-  approvaJ.  by  the  i)ireccor  ajid  in  accordance  witli  the  authority 
delegated  to  him  by  the  Trustees,  e:qDendiutres  for  services  and  supplies  were 
authorised  to  be  charged  as  follows  for  the  months  of  July,  August,  and 
September,  196d,  provided  that  expend! Lures  from  diby  Appropriation  b.ave  the 
approval  of  the  City  Auditor: 

Jb7.Y 


To  ^/ity  Ap'.^ropriations 


Person^il  Services 

Contractual  services 

Supplies  and  Laterials 

Books 

Current  Charges  and  Oblirjations 

Equipment 


TOTAL 


Ho   Trust  :-inds 


Personal  services 

Contractual  Services 
Supplies  and  i.aterials 

Books 

Current  Cii.-tr;-;es  and  Ooligations 


TOTAL 
To  Special  iipp rop r i ati  Dns 

Eastern  Rerional  jjibrary  i^^Oi'raii 

Books 

Su.nnlios  and  I'.aterials 


AUGUST 


To  Oxty  Approx:)riations 


fersonal  Scr\''ices 
Contractual  Services 
Sun '.lies  and  Materials 


..OOK 


Current  Charges  and  Obli cations 
Kquipm.ent 


0362,03900 
ll,lai.!:>6 
lb,  902.  IJ I 

29,1^2 1;.19 
120.00 

2^1^.09 
vlil9,li3l.U6 


:-.       73tJ.10 

196.90 

11,212.61 

l.lo 

vl3,  :3'3iu!p6 


i^97,23lu^0 
vi;,271.l6 


iii279,61i7.i?2 

10,llil;.67 
3', 163. 36 

12, 03b. 70 

216. Ou 

lvJ.3.00 

v33t^.6!^3.2!^ 


Present:     hessrs  Canhaia,   v'Connell,   i'arker,    aid  itabb. 

The  .  resident,  lir  Canliam,   in  the  chair. 

The  minutes  of  the  special  m.eeting  of  July  19,   I9^u  as  presented  i;ere 
approved . 


I 


I 


8(1 


y 


^>t^t.U 


,'^iilliii  ^'iBila :  \ ' 


31 


To  Trust  i-'unds 

Personal  :Jorvices 

Gontractiial  oervices 

Supplies  ojid  materials 

Books 

Gui*rent  Oharfi-es  aiid  Ooli-ations 


JULY 


TOTi\L 


To  STDGcial  i'-fToropriations 

Eastern  Regional  Library  I-^o^:rcan 

Jooks 

ouinplies  and  ].aterials 


SiiiPTKi-iBlill 


To  City  Api^ropriations 


.m   m    j"         I      *  «T 


Personal  oervices 
Contractual  oervices 
Supt'lios  and  Iiaterials 
ii)quipmcnt 


TOTii 


'o  Trust  Funoi 


Personal  Services 
Contractual  oervices 
Supplies  and  :  Materials 


TOTjiL 


To  Special  .Vppropriations 


Eastern  iierdonal  Library  x'ror  ran 


3ooks 


Supplies  and  i.aterials 


si     260.6^ 

2.00 
2,170.66 

;;52,5llu09 


$51,635.51 

v5,020.00 


^276,177.33 

1,911.02 

ll,lol.21 

1,211.90 

$290,U6l.li6 


$    193.55 
2,32u.l3 

iiU.oo 


$148,261.09 

^,^3,003.31; 


Folloidn,:  approvcl  by  the   ')irector  ond  in  accorda:nce  with  the  authority 
delc'-ated  to  hiii  by  the  Trustees,  pa^iient  oi'  uills  uas  authorized  to  be  chari^^ed 
as  f olloiJS  for  the  months  of  July,   /i unjust,   ^Jid  oepoenber,  provided  that  pa^iaent 
of  bills  fron  City  iU>propriation  has  the  approval  of  the  City  Auditor: 


I 


I 


CO 

o 
o 


I 


I 


To  City  i'.ppropriations 


Personal  Services 
Contractual  oervices 
Supplies  and  Iiaterials 

Books 

Cui'rent  Charges  and  0 Dilatations 

Eouipnent 


T0x'i\L 


To  Trust  J  unci  s 


Personal  Services 

Contractual  oervices 
SupDlies  and  Ilaterial-S 
Bo  ok  13 

Gui-rent  Charges  and  Oblirations 


TOTiiL 


To  opccial  Apr)rooriations 


Construction  of  i3uildin(^s  and  uri_,inal 
Equipment  aiid  i^'umisliinrs  Tliereof 

Eastern  icerionai  Library  i^'orran 

Books 

Sup  lilies  and  ii.a'oerials 


AUGUST 


To  Cit'"  A,  r;.ropriax-ions 


Personal  oervices 
Contractual  oer'/ices 
Supplies  and  Aaterials 

Books 

Current  Charges  and  ubli:-ations 

Ecui]3ment 


TOTAL 


s>362, 039.50 

19,U5b.57 
5,926.72 

29,U2U.19 

7,0314.77 

2,29u>l5 

$1^26,161.90 


$       736.10 

1,305.65 
190.90 

11,212.61 
1.10 

s>13,53U.56 


vl,o36.26 


v97,23ii.5o 
;pU,5o3.52 


$279,6i;7.52 
37,636.514 
13,553.31 
U2,036.70 

I2,2.;1.6i4 

$,209.76 
^^3U6, 325.97 


I 


I 


:v2 


To  Trust  i'\inns 

Personal   services 

Gontr actual  i^ervices 

Supplies  and  liaterialts 

Books 

Current  Chai^^-es  and  Obli::ations 


TOTAL 


To  special  Appropriations 

Eastern  itecional  Librarj-  Pro-ran 

Books 

Supulies  arid  iiaterials 


■)<lir' L  liii -^:^ 


KjiliJ. 


To  Git"'-  Auv;ropi'iations 


Personal  oer'/ices 
Contractual  Dcrvicos 
oupplies   and  Materials 
Jurrent  Charges  and  Oblijations 
Equi^.-iTient 


TOT.a 


To  Trup-'o    "unds 

Personal  oervices 
Contract  aal   jer^n-oes 
Supt-'lies  and  i  .atc^rials 


To  SDecial  Appropriations 

Eastern  Regional  Liorary  Pro^Tain 

:J;ooks 

Sup.  lies  and  iiaterials 


TOT^M. 


;;    200. u5i 

7^.30 

2,00 

2,170.00 

5.00 


ip2o,711.7U 
ipbil,63^.i:»l 


v27o.l77-33 

I6,13u.3y 

2,ii20.Ui^ 

)|7S^.15 
.:299,o62.9k 


.J,  32  0.13 

111:.  00 

;.,63i>.oii 


;i>Uo,2ul.09 

vi4->U3'-'«10 


I 


For  the  fionths  of  June,  July,   ^lu.j/ast,    ana  ^opoe.ujer  19^^,    che  follomng 
report  on  personnel  uas  m;2de  by  the  Oirector. 


I 


CO 


I 


I 


I 


I 


y 


tV.i.,   t  liS^t'l  *™. 


U'V  i. 


33 


Personnel  .'-ctivity 

Full-tiiae  enployee s ; 

i^oiessional  and 
Pre-rroiessional 

Librar:^  Assistrrts 


June  1 


211 


209 


Clerical  ajid  hecha^iical         lOl 


Part-tiiie  employees 
oxi:)ressed  in  r.T.E, 

Average  llonthly  Tarnover 
Rate  of  /accession     -     7«72/j 
■late  of  oeparation  -     o.uc^^ 


Oian  -e  in  Title   at  0;'"':i'icer  .<.cinl^ 


b2l 


13.7 

^3irrF 


Ei^ployed 

95 

15 
lo7 

1.0 


Iein,dnated  Octooer  1 


U7 
Gl 

19 

w 


2.2 


XoO.O 


iir9.2 


221 

223 

97 


12.5 


V,  Lloyd  Jaiiieson,   Curator  of  Oovernrient  jjocunents,   oopteiaoer  3,  19^0 

i^nnoirtrients  to     f/icer  dsii^z 

Dorotny  J.  Flood,   ..ra^icn  Librariaii,   Washington  Village  :3ranch  Library, 

rasquale  a.  Vacca,    -.ooknobile  Librarian,     ,ooln:iobi3-e  Dorvice,   oep-oenuor  2^, 
196b 

Termination  of  Tenmorarr  .-y/ )ointnent   at  Liiicer  Aank 

Lillian     .     .a^lagher,   Professional  Liorary  .assistant,    x^arkor  Hill 
Branch  Library,  July  31^   19^6 

HopointTnents  to  .  c-ni^ncnt  otai'f 

Catheri  -     .     -:.:;-;ins.   Professional  Library  ..ssistant,   Connolly  Branch 

Libraj.-   ,   --'uly  3,   19o6  _^  ^.^ -„ 

Thonas  J.    Burns,   Clerk,  aeceivins,    ohip^in-,   ^tock  anu  Supplies  oection, 

KathlJ^cn ■  "rlolson.   Professional  Library  Assistant,   uoslin..ale  i^r^mch 

Librai'^%   Oeptenber  U,  19ou  ^ 

iU-m  T.  kra^tin,    frofessional  Librajvy^  ..ssibtant,   ^uutn  ..o.ton  .oraiich 

Libraiy,   Oeptenoer  ..,   19^^ 
jjeaths 


Laura  A.  dioos,   G  lief  of  the  .dstory  Jepartment,   ^neritus,  June   >,  I9oo 
Bradford  H.  Hill,   Gonsultaiit  to  the    .drector  (f-r  the  Cai^e  oi    Uie 

Collections),   Eiieritus,   ^u.ust  10,   19o6 
Karr^-  Parker,     .orkinij  I'oremaii  Caa^^enter,   .iuildings  uepartinent, 

AU'iiGt   25*    1900  .  X      ..^ 

Harry   :.  Fletcher,   special  Library  Assistant  lJ.±,    i^ocessinii  Depart- 
ment,  September  1,  19od 


u 


^^•^^  ..4^aA 


j^ 


i»«       4 


35 


Hetirei'ients 

Helen  Kellett,   ...rKier,    oewer,   .iindiu^  fi^^'f':^^^^'.^^ 
allien  P.  liurray,   Senior  ijuilding  ^astodian,  r'arker  i.ill  oi.Jion 

M.r''ri^.^xr:n;chief1atalo:::er  (Original  C.talo,ir.e),  Proce.^ix.g 

Mfe^nl!trai^':^iill'!^sis-.ant  for  Librar.  .nd  Ue,ional  .evelopr.ent, 
ard  Director,  and  Librarian,   amrltus,  oune  >.,  iyuo  -,  v,„-,vv 

G«tterine  K.  Fl^mcry,   .ranch  Librari?^,   Ur^on-o  nex=;iits  .rancu  Licr.uy, 

Kathleef H.'^V/oodxrorth,   ilererence  Lior^a-iaji,   Sxne  ..rts  .j,.part,icnt, 

uoroihr'k  *^H,  :torerence  Librarian,   PeriodicaL     ...    iowsp^^^or  bepart- 

Tv^'LlSrl'kadren.  s  bloraria..,   .Uston  .ranch  Library,   oeptencor  23, 

GaihSine  V..     -axter,   3e.ior  Library  ..ssi.trmt,  Kt  .ovrioin  i^ranch  Librar;., 
Septenoer  30,   196 B 

AppointTuents  to  i:)raeritus  Sts-tus 

liaiy  D.   .'arreil,   O.def  aatalo.:er   (UricinaL  .;c>talocin^-),   r^oerituG,  oulv  1, 

aatberine  E.  i-lanner:^,    :iranch  Liurciriaii,   s:..u2rltxx3 ,  July  1,   196b 


I 


For G oiinel  iiixrponclj.ture s_  -  Jcmua3"2'  1  - 


ucuoocr  .1.,   19ob 


r'ull-tine 
Part-time 
OvertiiT.e 


131,;>60 

3q^U4G 


iictual 
117,143!:^. 

];.)!, ;;76 
v':^,^Y9,olO 


Durplus  (+) 
jjel'icit  (-; 

+      s:.07,UC)3 
+        lli.,12^ 

+     •.73,Obu 

1  v.y^,  s-"*--- 


Action  oaken  by  the  Oornmittee  on  i-'inance  since  the  i.st  laeeLi. 
Bosrd  uas  approved  as  follous: 

On  26  July  19oB__ 

To  co^rr-in:  ortic.-  td;cn  to  enter  inuo  a  contract  vathout  paulic   cuverti^^in 

VOTlilL):      th^rb  there  be  oiki  hereoy  i^  confirmed    ohe  action  talcen 

by  the  Gorrclttee  on  i-'inance  on  July  2o,  19oo,    as  lollows: 

^^OTED-     that  the  Boaini  of  Trustees  in  chai^ce  of  tne  i^iorary  i-^epai't- 
ment,    nctin-  in  the  name  of  and  for  "ohe  City  of  i3o;.-oon,   ao 
her-ebv  enter  into  ^/ith  ueneral  lAcrofilin  Goiv^y,  100  inmcm 
street,   Osmbrid^e,  nassachusetts,  vdthout  puulicly  axiverti- 
sin>-  for  oids,    a  service  contract  for   one  reproauction  oi 
i-lationaJ.  Union  Gataloc  entries  into  catalo,,-  card  form,   tne 
total  fee  thus  chai— od  to  be  subject  to  teiTis,   agreements, 
and  conditions  set  forth  in  said  contract. 


I 


I 


I 


I 


I 


On  9  Aurust  19 ob 

-  -     '■"     ■ 

To  confirm  action  talcen  in  awarding  a  Conuract  for  the  provision 

of  a  driver  cuid  for  the  maintenajice,    ^jararin^j    and  opei'auion  of  one 

Fookmobile  diirinf:-  tne  period  Sep'oomber  3,   19ob  tlirouf^ii  June  30^   19o9 

a.u  the  follouin''  ra'ces: 

'^         -  -  - 

VOTSD:      that  there  be  and  hereby  is  confirraed  the  action  taken 

by  the  Gonmittee  on  i-'inance  on  iiugust  9,  19ob,   as  follovrs: 


VOTI©: 


that  the  Boiurd  of  Ti'usuees  in  charge  of  tiie  Library'*  jJepart- 
ment  actlnr^  in  the  nat)ie  of  and  for  the  City  of  :ioston  do 
hereby  awcird  to    Z,  5.  Vialsh  Transportatioii,  Inc.,   6o  bood 
Road,   Braintree,  l:assachusetts,  the  lo-./est  responsioie  and 
eligible   uidder  in  the  public  bidding,   the  contract  for  txie 
provision  of  a  driver  and  for  the  maintenance,   £;ararin^,   and 
operation  of  one   bool-jaobile  durin^j  the  period  beptei;iber  3, 
196u  througri  June  30,   19^9  at  the  follovrinr  rates: 

Driver: 

(a)  -iate  per  houi",    Gtrcd^:ht  time  ip3»bO 

(b)  Hate  per  houi',   overtime  ^hmO^ 

HainT.enance  and   (General)  liepair  i^ersonnel 
(exclusive  of  i.iechaiiical,   hcaxiii  •,  vexitilatin^j, 
etc,  repairs): 

(a)  itate  per  liour,    straijnt  tiiae  s>3»2i 

(b)  ilate  per  hour,   overtime  «p3»2i? 

Garaf_;"in£;: 

Annual  Charge  per  boolaaobile  .^^900. 00 

Price  of  major  brand  [jasoj.ine  (per  c^*)  v«2^' 

Price  of  imleaxled  (T;hite;   ^^asoline  (per  gal.)  h>»2^ 


Heplacement  of  parts  and  supplies: 
Percentage  of  markup 


10^ 


On  26  oeptem.^er  19ob 

To  confirm  cction  talccn  to  enter  into  a  contract  irithout  fjublic 
advertisin-.^  Tor   (1)    supp 


Iviii     periodicals  and   serials  for  19'->b  L<nd 


(2;   servicinr;;  the  supscriptioas  tln^ou^hout  the  ^'car. 

VOx'ElJ:     that  tnere  oe  and  iiereo^    is  coni'irJi.cd  t.ae  action  taken 

b^'  the  Committee  on  i*'incaice  uii  September  26,   i960,    as  follows; 


86 


W(,  ■•  ,il^?'?\itV-ir\,  \ 


^-  -•■     •*' 


«(^' 


37 


VuTilD:     tiiat  tiiere  be  entered  into,   without  puolic   advertising, 

with  F.  Vi.  Faxon  GoiMpanv,   inc.,   !:;ii..-b2^'  Hyde  Park  Avenue, 
Boston,  Massaciiusetus  a  contract  for  (1)    supolyln;^ 
periodicals  atid  serials  ior  -oiie  yeai"  19o9  anu   (2)   ser- 
vicinr  the   subscriptions  ior  tlie  individual  items 
tiiroup-hout  the  year,    suoject   m  the  tenus,   agreeraenus, 
and  conditions  set  forth  in  said  concract. 


I 


I 


Action  talven  by  the  Coioiiiittee  on  .iuildings  since  the  last  meetin 
joard  was  approved  as  i'ollov:s: 

On  k  October  1966 


of  the 


To  confirm  action  taken  in  rescixiu.  ji-;  the  actioii  tair:.e' 


at  the  iieetinfi; 


of  Octooer  12 :,  19u7  in  retainin>:  the  ser-dces  of  Johnh.   OhapLian 

as  consiiltajit  for  o'-curity  Alam  systons  in  connection ^;jitn  the  construction 


j_.  t 


an;^rovin;    tlie  retention   o''-  Philip  cioluiGon  of 

mU ^  .    ■         •-■''     I  ...■....,  ■  ,  r        .     n    ■  *   I  .    ...   ■ 


of  the  Addition  mid ^ 

the   services  of  EdWo-rd  .jchultz  as  consultajit. 

VOTED:     that  there  be  and  hereoy  is  confirmed  t.ie  action  taicen  by 
the  GoLiriittee  on  Buildin[;s  on  October  h,   19oo,   as  follows: 

W'M):      that  the  Trustees  of  the  i-uulic  i^iorary  of  the  City  of  ^ 

3oston  resc_nd  as  of  this  date  action  taken  at  the  neeting 
of  Octooer  12,   19o7  in  accordance  with  tne  recoru  lendation 
of  Philip  Joiinson  under  tiie  provision  of  his  contract  to 
approve  tiie  retention  of  the  services  of  Joseph  !.•   Gnapnan, 
i|03'  Kast  2nd  street.   Hew  fork  Gity,   ilew  fork  as  consuloaiit 
for  Security  .^i.-)rra  systeiis  in  coiinoctioii  iD-tn  tiie  consuruction 
of  the  Addition  to  the  Gentral  i^iorary  ouildinij. 


and 

FURT:iEIl 


that  tne  Trustees  of  tiie  Public  Liorary  of   Uie  Gity  of  ..oston 
approve  the  retention  by  Piiilit:'  Joiuison  under  tiie  pro\dsions 
of  his  co2ioract,   of  tiie  services  of  Adward  bciiulta,   1^3  hi^h 
lUdi^e  iioad,   Stain" ord,    Jonnecticut  as  consultant  for  oecurity 
.ilarin  systems  in  connection  v/iui  the  construction  of   uiie 
Addition  to  the  Gertral  Lioraj-y  buildin;;. 


In  accordance  ..ith  tiie  usual  practice  in  t.ic 
on  motion  duly  nade  and   seconded,   it  was 


er  of   sijnin:^  pa^a^ol. 


VuTAD:      thau  subject  to  the  api.roval  of  the  iiayor  in  accordaxice 
I'dth  the  provisions  of  ..)ection  22  of  Ghap'oer  3  of   oiic 
iievi^ed  Ordinances  of  1^61  Pliilip  J.  ..diiff,   Jirector,   or 
upon  hj-s  delectation  John  J.  Gonnolly,   >-ssociate     irector, 
or  ,.aizabeth  _..    .^rockunicr,   ,.csist£Uit  to  the   i-drector,   c^nd 
Secretary  of  the  Trustees,   of    vcvin  T,   vltspatrick. 
Supervisor  of  Oeneral  Library,'-  Operations,   bo  cuid  hereoy  is 
authorised  to   si  (pi  tiie  pa^/rolls  of  the  Liorary  in 
representation  of  tiie  Trustees  for  a  period  not  to  exceed 
four  weel:s  from  ijovember  10,   l^ob. 


and 


CO 

o 


I 


I 


I 


] 


VOTED:     that  suoject   uo  tiie  approval  of  tiie  iiayor  in  accordance 
idtn  tiie  provisions  of  Section  22  of  Gliapter  3  of  the 
Revised  Ordinances  of  19ol  Piiilii'  J.  licldff,   Jirector, 
or  upon  ids  delegation  Joim  J.  Gonnolly,  associate 
Director,   or  Elisabeth    >.   .rockunier,   jissistant  to  the 
Director,   aiid  Secretary  of  die  Trusoees,   or  ivevin  T« 
ritzpatrick.   Supervisor  of  General  Library  Operations, 
be  axid  iiereby  is  autiiori^ied  to   sijii  tiie  pai^Tolls  of 
tiie  Lioraiy  in  representation  of  tiie  Trustees  for  a 
period  not  to   exceed  four  weeks  from  December  lo,   19o8. 

Circular  Letters  :ios  10,   11,   12,   13,   l^i,   and  liiil,   lyou  froi.i  uiie 
luayor's  Office  were  read  and  ordered  (daced  on  filQ« 


The  report  uu   o..e  iieeti.13  of   ^ao   Gomdttee  on  buildin j:  iie Id  on 
Octooer  U,  19 00  was  nade  by  tiie  Direo  .or  in  tiie  absence  of  tiie  Giiain.iani 
file  idnutes  of  tiie  Go:,i3dotee  were  accepted   subject  to  die  folloidng 
revision  of  tiie  vote  in  respect  to  approval  of  xdaiis  for  tiie  South  End 
Brancii  Library  building. 


VOTED: 


that  tiie  preliidnar;'  sciiematic  dra;dn;,s  and  model 
prepared  by  hitciiell  and  oiur;jola,  lloo  Fifth 
Avenue,  i^Iew  York,  hew  York,  for  the  new  South  End 
Brancii  Library  as  presented  at  bids  neetins  be, 
and  hereby  are,  approved  subject  to  furtaer  study 
by  the  :lrhictect  in  order  diot  tiie  several  aspects 
of  the  proposed  uuildin;^  questioned  by  tiie  Trustees 
at  tids  meeting  oe  taken  into  consideration  in  ids 


T  >  ■*'*  /^  ^->     ■ 


"^tion  of  workiri'-;  drnTdn'?. 


..  u      -1  .j^or  presented  for  tlie  consideration  of   olie  Board  an  araend- 
nent  of  'ohe  controet  wliicii  iiad  i^een  entered  into  by  the  Gity  of  i^oston  and 
the  .onericaii  I'ed oration  of  Soate,  Gounty,   .iiyj  1  municipal  rliployees  Ai'li-GIO 
and  Affiliates,  July  :?,   19o7  and  whicii  covers  Library*  employees  in  tiie  Li- 
brary .'issistajits  Service  and  tlie  Glerical  and  neoiianicad  Service,     lie  stated 
tliat  tiie  purpose  of  tiie  amendment  was  to  clarify  certain  items  contained  in 
tiie  Personnel  l-ianual  for  Er.iployees.     he  stated  tiiat  tiiree  additional  items 
i;ere  to   oe  included  in  tiie  i^iendment  of  iL jreement  inasmucii  as  txiese  tiiree 
iteiuS  -u'ere  Gity  of  .  ^oston  persons \el  policy  mid  were  as  follows:      (1)   all 
overtime  v/ork  to  be  paid  at  tiie  rate  of  tine  and  one -half,  idtii  eliidnation 
of  comxiensatory  tine,    (2)   where  aii  employee  is  tal:en  ill  v/idle  on  vacation, 
sucii  illness  tine  is  to  ue  a  ciiarc;e  against  sick  leave  aiid  not  vacation,    cind 
(3)   call-in  duty  on  Sundays  is  to  "ije  paid  at  tiie  rate  of  double  time  instead 
of  ti  te  and  one-iialf. 

•on  notion  duly  made   and   seconded,   it  v/as 


VOTED:      that  iirrdn 


lanhom.   President  of  tiie  Trustees  of   uhe 


Puulic  Librarv  of    oiie 


of  Soston,    oe  and  hereby  is 


aubiiorized  to  approve  an  .uiendiaent  to  an  ii.,jreenent 

Biitween  the  Gity  of  .joston  aiici  .uierican  Foder:,tion  of 

State,   Gounty  and  i-.unioipal  i^inployees,   .  "^  -'•""    and  Affiliates, 

dated  July  ^,  1967,   said  amendment  to  an  Agreement  to  be 

effective  on  the  Wednesday  following  the  signing  of  said 

Agreement. 


38 


>:AA 


39 


The  Director  reported  that  the  Library  employees  wore  most  api,recx«tive 
of  the  fdfts  S  the  silver  bowls  and  the  chairs  I'iven  them  m  reco:.nition     ox 
their  lon^'ser^dce  aid  nanv  had  .o-itten.     He  stated  that  four  ox'^he  lon^-xem 
enpioyees^Xhad  r;tirod  durin,  the  sumer  were  bein.  tajcezi  to  luno'a  o„   ohe 

i'ollomnr--  llori'iav. 

The  Director  reported  that  the  Federal  .;.overni,ient  this  year  ^d  dras- 
tioallv  reduced  tl,e  axvount  of  noney  to  oe  available  for   ohe  ooiistruc.xon  o. 
librSies!     ue  stated  the  ...oard  of  Library  Oonaissioners  two  years  ago  had 
inS^ted  that  it  was  tiieir  intention  to  make  avnilable  to  the  .oston  ^'^^f^^^ 
Lioilv-    whe  1  construction  of  the  new  ..ddition  was  ..nderway  a  consxocraule  paraxon 
of  th:- federal  buildin,;  funds  they  were  to  receive  toward  construc-oxor^^ 
the    Vdd-^tio!.,   that,  however,   in  the  present  year  the   vo^al  rfdOUiiu  rcoe_vt^^   na^ 
be«n  only    2i9,0(»  ,   cmd  that  it  was  his  recor:.:iendation  tha^  the  ..osi.on  ^"-^1^^ 
Lio^ar-    not  request  aaay  of  .his  present  appropriation,  leavxn,  i.  to  oe  porlxoned 
oit  ;o"the  othir  cities  and  to.ms,    out  that  next  yeai-  ■^^:'^J'%^^^ 
request  of  the  i5oard  for  funds  for  furniture  aaia  equipiaon.  .or   uie  ..ddi.ion. 

i[e  reported  that  present  plans  called  for  seekin^j  additional  i'""^^^'r°'' 
the  Gomsomzeaith  under  the  otate  .id  .^roja..,    onao  a  revxsion  °\;i^J^:^^^ 
librar^r  aid  leisLation  and  aii  increased  support,  lor  tne  L,ostou  .uoiao  ^^^f^l 
ai^d  ?te   Jepioni  Liorarj^  ProLrax.  is  to  oe  sought.     He  stated  tnat  Iroi.  .ederal 
?::^.s"here  "fevery'Sidioakon  that  in  fiscal  19o9  t^dsLibrary^oulc.  re- 
ceive   r.O.COO  for  films,  ;,k;i.,0<jO  for  foreiiin  lanKuai^e  oooko,  v-p,UOL  xor 
riicrofilal,   and  y200,Oo6  for  books,    ohat  duriue     the  pas'O  yeai-  tho  ^-^^rary 
^  received  a  specif    rajxt  for  Uie  Spaiish  Center,  that  ax  .he  end  of   uie 
Sb  ?lscl£  yea;  the  Library  had  been  asked  by  the  ^oard  of  Library  Gor..^ssxoners 
whether  it  could  use  soi.e  funds  for  lar::e  print  oooks  whxcn  xt  coulc.  ana  nad 
acce  ted,   and   .hat  in  June  ;;10,rjOO  had.  been  made  avadlaole  ^or  the  purcnase 
o^  specif  eoui«r»ent.     lie  stated  that  in  total  the  Lxorary  c.ui'xn,  tne  past 
year  had  received  approxL-iately  vl,'JOO,000  in  state  aiiu  xeaeral  xunds. 

Th»   director  reported  o..  the  status  of  the  enlarged  library  cultural 
civic  center  for  Uie  xmae;/  ..creet-uashin^ton  Park  ai-ea  that  tne  "xxoraay 
cor^Atoee"  of  ;coxbur:^  resi.lents  had   suordtted  a  PrelJ^dnary  »-oposal  xq^ 
;iudle''  3t"eet  LUirar"  which  had  been  studxed  .)y  Joiin  i..  oarroll,   ;.sbx..cani, 
f^i^-^^^^TST^pared  co-nents  on  the  proposal  which  he  tuen  presenoed 
to  the  "«ard.     He   stated  the  proposal  contained  a  request  xor  a  l^^rror 
l°bra^r  strurtux-e  than  the  normal  braaich  librcu-y  and  also  included  space  lor 
other  'activities  vdthin  the  ouxldin£,   some  of  vAdoh  were  educational,  le- 
creati^ai,"aaid  comercial  in  nature.     He  stated  that  th.ere  was  so.k.  nue.txon 
a^  to  the  ieralitv  of  the  Trustees  .mdertaJcinc  these  ana  even  for  the  oxoy  t« 


do    GO, 

opinion 


that  sooner  rather  tha.i  later  the  TruGtees  Ghouid  request  a  lom-al 
on  this  frora  tlie  Corporation  Gouii..el. 


T^he  Director  then  coM.ierrbed  on  Geverai  aspects  oi  the  x  roposao.^    soaoxn,, 
thrt  hr  Garroll  aiid  hiin:.elf  were  in  agreement  that  tue  ^udle-   ooreet  locai-ioa 
T.J-3S  not  the  place  for  a  lar.:;e  re,  ional  liurary,   that,  if  it  were  x,o  oe  seo 
^  as  a  lar4  breach  library  oi  100,000  volumes,    i^ie  estiiaa^ed  po^entxal  ousxness 
in  the  area"would  not  justify  it  on  that  site,   out,   ho.iover,    sucu  a  lioi-ary  was 
needed  in  the  Dorchester  area;    that  the  Liorary  was  plannm; ;  to  nave  a  suo- 
stpjitial  collection  of   oooks  on  the  ne^ro  and   already  has  a  consiueraole 
coilecSonrnnd,   ii^ther,   that  a  collection  of  oO,O.X;  to  100,.uo  volu^.ies  xs  not 


I 


I 


I 


I 


I 


] 


renuired  in  order  to  cive  quality  neighborhood  branch  library  service.  He 
stated  that  'ohe  question  resolved  into  whether  the  proposed  cultui^al  center 
and  lioraiy  v;ould  be  the  uest  thin:j  froii  the  public  relatioiis  vievi  for  the 
City  ..nd  for  the  Library;  that  tids  irould  mean  i.iore  than  doubling;  the  size 
of  the  building;  that  the  ii.aportaiit  thini;  is  that  soriethinc  be  done  by  the 
Librar^^  in  the  Roxbury  and  the  Orove  Hall  sections.  In  rerard  t-j  the  latter 
he  reported  that  no  bids  had  been  received  in  tiie  first  public  bidding  for 
the  orove  Hall  construction  and  that  this  had  been  attriouted  to  tiie 
difficulties  beinc  experienced  oy  contractors  in  cixrrying  on  any  building 
in  that  area. 

•ifter  discussion  of  the  several  aspects  of  the  situation  and  the 
position  of  the  Trustees  in  respect  to  proviuin,,  to  the  itoxbury  crea  tiie 
best  library  service,  it  vjas  a;;reed  that  the  proolen  should  oe  discussed 
at  a  rieetin"^:  idth  the  liayor  and  that  the  director  should  set  dovni  in  tenas 
of  a  viable "^i)ro:::ram  what  the  citizens  of  the  itoxbury  community  have  re- 
quested as  a  library  pro[;rarii,  what  tnis  would  cost  the  Jity,  and  wliat 
extra  space  it  wou3.d  require. 

iho  _.'irector  recommended  that  tiiere  ue  av/^irded  a  con ta.' act  to 
Readex  Ilicroprint  Corporation  for  the  placing  in  the  Central  Liorary  of  two 
thirty-five  rdllimeter  i:iicrofilia  cameras  with  two  operators  employed  by  the 
firm  for  reproducing  Library  juateriels  ootn  for  the  public  and  for  the 
Liuraiy. 

On  motion  duly  ma,de  and  seconded,  it  V7as 

VOriiD:  that  the  .joard  of  Trustees  in  charge  of  the  Lioriiiy 

Department,  acting-:  in  the  name  of  and  for  the  City  of 
.joston,  do  hereby/  enter  into  with  lieadex  Ilicroprint 
Corporation,  $   bnion  square,  -iew  fori:.  Hew  York, 
witiiout  puolicly  advertising  for  bids,  an  agreement 
r;r anting  right  to  maintai-n  in  the  Central  Liorary 
building  two  tiiirty-fivo  millimeter  microfiLa  cajieras 
and  to  employ  one  or  more  poroons  to  operate  same,  for 
the  I'eriod  coi;i3'iencing  November  1,  I966,  and  ending 
Karcii  31,  1911,   t-he  location  of  said  cameras  and  their 
use  for  reproduction  pur..Oces  to  be  suoject  to  tenas, 
agreements,  and  conditions  ^et  forth  in  said  agreement. 

The  Director  submitted  budget  estimates  for  19o)j   for  consideration 
of  the  Trustees.  He  stated  that  of  a  rant  total  of  approzchiiately  ;p!?, 767,000, 
there  shoulfi  be  subtracted  ..;l7ii,00u  received  in  Jtate  /iid  and  .,112,000  in 
salaries  of  tlie  lo  positions  w.iich  had  been  triinsfcrred  to  the  Eastern 
Regional  Librar^^  program  budget  in  1967.  He  pointed  out  that  iTitiiin  the 
Personal  v^ervice  .  ccount  there  was  encompassed  the  stai'f  for  the  Drignton 
Drancii  Librarj''.  He  reported  that  the  Ilayor  h.'id  requested  that  nei7  positions 
be  included  in  the  budget.  He  reported  that  a  large  pairt  of  tne  increases 
are  built-in  operational  charges  of  the  Chariestown  iurraory,  the  cleaning  of 
the  new  Vlest  iilnd  branch  Liorary,  He  stated  that  tiie  next  step  ^^[ould  be  to 
review  the  estimates  with  the  budget  Analyst  in  Auixlnistrative  L>ervices, 
that  he  then  inal^es  ids  recomiaendation  to  tlie  iiayor. 

On  motion  dul^'-  made  aiid  seconded,  it  v;as 


40 


_£lJL. 


v^v\  V 


a  I  ■>  i  t  t ' 


41 


VOTED: 


that  there  be  adopted  bud^^et  estinates  for  the  operation 
of  the  Library  in  19^9  to  be  co:s^ered  hy  ap^  ropriations 
fron  the  City  of  Boston  as  set  forth  in  the  accorvan2n.ng 
schedules,    said   estijnatos  to    be  tra.nsi.dGted  to  the  Admn- 
istrative  Services  jJeparti.ient  b;'  tlie  Director,    c-is  folloi/si 


1.     Personal  ;:>er vices 
2«     'Contractual  Sei'vices 
3.     Supplies  and  iiaterials 
U.     Current  ;.:hnr  :^s  and  Obli^-ations 
■■■>uipnent 

Total   oud^^et 


vii,  333/202. 00 

U09, 000.00 

791, 979. bU 

201,176.00 

31»uOQ.OQ 

s>!p,7o7,9i^7.ui4 


The   uirector  rejorted  tmit  it  is  expected  that  there  irill  be   a  proposal 
made  to  the  Leaislatui^e^  for  an  uprradin^  of  tlie  fiscal  support  of  the  librc-ry 
pro-Trarri  of  xhe  State  and  that  when  tlie   ndlls  ai-e  to  be  heard  he  lall  vash  to 
enlist  the   suD.jort  of  th.e  Trustees  for  the  pro-raia. 


Dissolved: 


ikt/iy  U  /  J'l«t>fe**vvlM- 


Secret^iTy 


1-iinutes  of  He e ting 
Adiainistrative  Agency 


In  Board  of  Trustees 
I'Viday,  Deceiaber  13,  19<-»b 


A  meetinr  of  the  Trustees  of  the  Public  Library  as  an  /^diiinistrative 
A[-ency  was  held  in  the  Trustees  iiooii  on  I'^riday,  Deceiiber  13,  19^0,  at  ii:00  p.m. 

Present:  Messrs  Ganiiaii,  Hurray,  O'ConneH,  Parker  and  ^iaob. 

The  President,  Fir  GanhsL.i,  in  the  ciiair. 

The  rfiinutes  of  the  re::ular  meeting  of  October  11,  19o&  as  presented 
\jere   approved. 

Follovdnr  approval  by  the  Director  and  in  accorda-ice  ijith  the  authority 
delegated  to  him"by  the  Trustees,  exipenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  nonths  of  October  and  .lovenber 
1968,  provided  that  expenditures  fron  City  appropriation  have  tlie  approval  of 
the  City  Auditor: 


I 


OCTOBER 


To  Jity  Appropriations 

Personal  oervices 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


1X3  TAL 


ii^362, 370.00 

6,!^09.0!?' 

o,i;26.72 

149,070.70 

96.aj 

2^2bU.27 


I 


h 


CO 


I 


I 


I 


] 


To  Trust  yunds 

Contractual  Services 

Sup|;lies  and  Materials 

Books 

Current  Charges  and  Obligations 

Tai'AL 

To  Special  Appropriations 

Eastern  xiegional  Library  i  rogran 

Books 

Supplies  and  Hateidals 


HOVHIBER 


To  City  ; appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Material; 
tjooks 
Equipment 


1X)TAL 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 


TOT/iL 


To  Special  Appropriations 

Eastern  Aegional  Library  Program 

Books 

Supplies  and  Materials 


sil02.69 
2,17U.02 
l,o23.U0 
2,30b. 72 

$6,U09.03 


sih6,309.Q6 
{I>6,659a5 


^295,932. ^U 

b,b77.o0 

1,191;.  60 

23,6lli.26 

70.00 

Ji>329,6b9.20 


$3,17y.U5 
l,i:;93.72 

139 > 90 

9U,912.07 


$53,976.61 
^3,90i4.83 


Folloid-ng  approval  by  the  Director  and  in  accordance  idth  the 
authority  delegated"  to  him  by  the  Trustees,   payment  of  bills  was  authorized 
to  be  charged  as  follows  for  the  months  of  Octo'oer  and  Ilovemoer  196b,  pro- 
vided that  pa^auent  of  oills  from  City  A,)propriations  has  The  approv^a  of  the 
City  Auditor: 


m    '    -^*^--^-T^  -v— .  g  ..jaA-j  ».» 


Af>^f  la  1 11 1  I 


42 


OCTOBER 


To  City  Aijpropriations 


Personal  ucrvices 

Contractual  Services 

Supplies  and  materials 

Books 

Gu_'rent  Charges  and  Oblijjations 


£quipr.Tent 


To  Trust  Funds 


Contractual  Services 
Supplies  and  tiaterials 

Books 

Current  Charges  and  Oblii^ations 


$362,370.00 

27,1^2.66 

10,610.^6 

U9,o7u.70 

5;,2U6.o2 

l,063.o2 

IWaL  ^^i4^6,3!^5.36 


$102 .  '69 
2,17U.02 
1,623.U0 
2,3o6«72 

TOT'AL  i?6,U09.03 


To  Special  A|)propriations 

Eastern  Regional  Library  Probran 

Books 

Supplies  and  materials 

Construction  of  liuildincs  and  Original 
Equipi.ient  and  Furnisliin^s  Thereof 


liOViil-iBER 


To  City  Api)ropriations 


Personal  services 

Contractual  Services 

Supplies  and  liaterials 

Books 

Current  Charges  and  Obligations 

Equipraent 


To  Trust  i«\mds 


Contractual  oervices 
Supplies  and  I  Materials 
Books 


$U6,389.06 
i;i9,309.U6 


v2,90%10 


Hi295,  932.^^1; 
29,365.U1 
10,!;ilu4.0o 
23,011h.26 

7,4^3. !;7 
^69.70 

TOTiiL  i^367,Uol,^o 


;ii3,176.U^ 

l,b'93.72 

139*90 

TOTi^  i;U,912.07 


I 


I 


V    CO 


I 


I 


I 


I 


43 


To  Special  Appropriations 

Construction  oi'  Buildings  and  Original 
ii^quipnent  and  Furnishings  Thereof 

Eastern  Regional  Library  Pro-rata 

Books 

Supplies  and  liaterials 


s>3,  321.00 


$53,976.61 
$b,52ii.U6 


For  the  nonths  of  October  and  Hovenber  19oo,  the  follouin^  report  on 
personnel  was  made  oj   the  Director. 


Personnel  Activity 

Full-time  employees; 

Professional  and 
Pre-i^oiessional 

Library  Assistants 

Clerical  and  ilechanical 

Part-time  ei;^3loyees 
expressed  in  F.T.E. 


Average  Monthly  Turnover 


Rate  of  Accession 
Rate  of  Separation 


October  1 


221 


223 

97 
5111 

^^33 


Eraployed 

9 
37 

8 

0 


Terminated   December  1 


7 
28 

Co 

0 

T5J 


223 

232 

100 
!3F 


12.5 
(S73 


:?o 


i;.32^ 


Appointments  to  Officer  Ranlc 

James  Lairbon,  Curator  of  Iianuscripts,  Rare  Boole  Department,  September  11, 

1966 
l/illian  R.  Let^s,  Reseai^ch  Library  Specialist,  OctoDer  ^3,  19oo 
Charles  S.  Longley,  Curator  of  Periodicals  and  x^ewspaoers, 

Octooer  23,  1968 

Deaths 

Cecilia  L.  Hash,   Bindery  Sev/er,    Binding  Department,   IJovember  lU,   I968 
Linda  V.  Gil-cis,   Senior  Libraj^'-  Assistant  (Temporaiy),   ocience  Depart- 
ment,  iiovember  2b,  1968 

Retirements 

nary  F.  Daly,   Curator  of  Govemiaent  Docuiaents,   Octooer  31,   I968 
Lillian  M.   Bel?.er,   Adults  Assistant,   Roslinuale  Braiich  Library, 

Iiovember  30,  1966 
Elinor  ]i.  Conley,   Branch  i^ibrarian,   Charlesto;m  branch  Liorary, 

iiovember  30,   i960 
Charles  D.   Povali,   opeciai  i.iorai'y  Assistaiit  i.   Periodical  and 

newspaper  Departi.ient,  iioveiaber  30,   I908 


iJ-t^ 


'    J*^ 


¥-.\  V 


■fci>  * 


44 


Ar^pointnents  to  Emeritus  Statu; 


llary  J.  Daly,   Curator  of  Liovernraent  ^ocuneats,   ijierituq,  L'ovenber  1, 
Elinor  D.   Gonley,   Branch  Librarian,  ^laeritus,  December  1,   19o8 


PerGonnel  Exr)cnditare£3  -  JaiiuL^iy  1  -  ilovoi.rDer  26,   i960 


?ull-tiine 
Part-time 
Overtime 


iiequestod   i^ud^et 
..3,190,U^O 
162 , 700 

^'03300 

$3,U03,U30 


ilC 


tual 


Surplus  (+) 
Deficit  (-) 


.^3,133,1^0 
lli6,760 

^u,OQg 

i.3, 337,913 


+ 
+ 


v:>7,300 
li?,9i;0 

v6!i,b3^ 


In  accordance  latii  the  usual  practice  in  the  matter  of  si^iiinc  payrolls, 
on  motion  duly  made  and  seconded,  it  was 


VOTED: 


and 


VOTED 


and 


VOTED 


tliaL  subject  to  the  approval  of  the  ilayor  in  accordance 
vjitii  tlie  provisions  of  bection  22  01  Jhapter  3  oi  the 
Revised  Ordinances  of  19ol  rliilip  J.  Ixdiff,  iJirector, 
or  upon  his  delegation  Joim  J.  Gonnolly,  Associate  .Vxrec-oor, 
or  laiza-beth  x3.  brocliunicr,  i.ssistajit  to  the  birec-oor,  ana 
DPcretarv  ox  the  Trustees,  or  i^evin  T.  yitzpatrick. 
Supervisor,  '.usiness  Operations,  be  and  hereby  is  autxiorizeu 
to  sign  the  payrolls  of  the  Librai-y  in  representation  01 
the  Trustees  for  a  period  noi.  to  exceed  four  weeks  irom 
January  o,  1909 • 

that  subject  to  the  approval  of  tiie  ilayor  in  accordance 
with  tiie'' provisions  of  Section  22  of  Chapter  3  of  tne 
i^evised  (ordinances  of  I96I  Pnilip  J.  ixhiff,  i^irector, 
or  upon  his  delegation  J olm  J.  Connolly,  Associate  uirecoor, 
or  Elisabeth  \l.    i^rocLunier,  .ussistant  to  tiie  uirecoor,  aiid 
Secretary  of  uhe  Trusuees,  or  i.evin  i.  Fitapatrich, 
Supervisor,  .usiness  Operations,  oe   and  hereby  is^autiionsed 
to  sign  tlie  payrolls  of  the  Liorary  in  repre^entaoion  01 
the  Trustees  for  a  period  not  to  exceed  foui^  weeks  from 
February  3,  1969. 

that  suoiect  to  the  ai^proval  of  the  Ilayor  in  accordance 
idth  the'^provisions  of  Section  22  of  Giiapter  3  of  the 
Revised  Ordinances  of  19^1  Piiilip  J.  lichiff,  -uirector, 
or  upon  his  delegation  Jolm  J.  Connolly,  A.^;sociate  Director, 
or  Elisabeth  3.  j3rockunier,  .vssisuant  to  the  Director,  aiio 
Secretary  of  the  Trustees,  or  Kevin  T.  Fitzpatrick, 
Supervisor,  xiusmess  uperations,  be  and  hereby  is  authorir.ed 
to  siL-n  the  pa^.i-olls  of  the  Library  in  representation  of 
the  Trustees  for  a  period  not  to  exceed  four  weeks  from 
Kiarch  3,  1969. 


I 


I 


CO 

o 


I 


I 


The  Director  stated  tiiat  action  should  be  taiien  at  the  present  meeting 
to  authorise  the  routine  operating  procedures  durin;.;  the  calendai-  year  19o9  in 
the  matter  of  routine  acbiixiistration  of  personnel  procedure,  approval  of  pay- 
ment of  oills  in  1909  pending  passa^^e  of  the  19o9  uuaj^et,  si^nint;  contracts 
entered  into  by  the  iioard  in  19o9  and  the  si^nin^^  of  petty  casli  checks  dra>m 
upon  the  petty  cash  checking  accounts  of  the  hjbraiy. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  Pliilip  J.  ilcNiff,  Director,  or,  upon  his  delegation, 
John  J,  Connolly,  Associate  Director,  or  ^lizabeth  D. 
Drockunier,  Assistant  to  the  Library  Director,  and  secretary 
of  the  Trustees,  or  uunai's  Rutkovskis,  Assistant  to  the 
Library  aiirector,  be  and  hereby  is  auuiorized  to  act  on 
behalf  of  the  Trustees  in  the  adirdnistration  of  the  personnel 
procedures  estaolished  by  them  for  the  ai:)pointment  of  all 
officers  and  em.loyees  of  tlie  Library  up  to  but  not  including 
the  level  iirjiediately  below  that  of  the  Director,  and  to  fix 
the  re uiiine ration  for  all  sucli  Oxficers  and  employees  subject 
to  the  salary  and  ware  scales  as  curren-tly  establibhed  uy 
vote  of  the  I'rustees,  said  aiJpointrients  and  changes  in  re- 
muneration to  be  reported  to  tiie  Trustees  at  tlieir  next 
meetinr  for  coni'irmation, 

that  Pliilip  J.  IlcNiff,  or,  upon  iiis  delegation,  Joliri  J. 
Connolly,  Associate  Dii^ector,  or  Elizabetii  >•  DrocLunier, 
Assistant  to  the  Director,  and  oecretary  of  the  Trustees, 
or  Kevin  T,  Fitzpatrick,  Supervisor,  Dusincss  uperations, 
oe  and  hereby  is  autlioriaed  to  sign  on  behalf  of  the  _joard 
in  approval  of  the  pay:,ient  of   all  vouchers  or  bills 
coverinr  expenditures  incurred  in  terras  of  one  quarter 
of  the  1966  budget  allowances,  out  in  no  case  exceeding 
those  in  the  budget  estiPiates  for  the  fiscal  year  1969> 
as  approved  by  tl:ie  .loard  of  Trustees  on  Octooer  11,  I9683 
said  payments  to  oe  re])orted  to  the  Doai'd  at  its  next 
rei^alar  meeting  for  confirmation. 


and 


VOTED: 


-Jid 


VaTEJJ! 


and 


VOTED: 


I 


i 


that  until  January-  1,  1970,  the  .^resident.  Vice  President, 
trie  Director,  and  the  Associate  Director,  be  and  they  hereoy 
ai*e  sever aJ-ly  authorized  to  sign  any  and  all  contracts  voted 
to  oe  made  by  -ohe  board  in  uhe  name  and  behalf  of  the  City 
and  any  and  all  comnunications  in  connection  idtii  tiie  award 
of  coni-rcicts  so  voted  or  recoiuicnded  to  be  so  voted, 

that,  for  the  signing  of  checks  drai-/n  upon  the  pett^  cash 
checking  accounts  of  the  Librar>^,  Catherine  A.  Farrell,  Prin- 
cipal Accountant,  Jolin  J.  Connolly,  ii.ssociate  Director,  or 
Elizabeth  B,  Brockujiier,  Secretary  of  the  Trustees,  Clerl:  of 
the  Corporation,  or  Kevin  T.  Fitzpatricic,  supervisor,  ^usiness 
Operations,  in  the  order  of  their  respective  availability,  be 
authorized  to  sign  checks;  and  Philip  o  •  Mcilif  f ,  Director, 
Jorin  J,  Connolly,  Associate  xdrector,  or  Llizaoeth  D,  jrockutder. 
Secretary  of  the  Trustees,  Clerk  of  the  Corporation,  or  Kevin  T, 
Fitzpatrick,  Supervisor,  business  Operations,  in  tlie  order  of 
their  respective  availability  be  authorized  to  countersign 
checks,  provided  tliat  in  no  instance  does  the  same  individual 
both 


sign  c 


and  countersi;jn  a  check. 


■  V^^'X..  \       I. 


Sfcl^>» 


4(i 


Girculai^  Letter  Ho,  1^,  1968  fron  the  Hayor»s  L^iTice  was  read  aiid 
ordered  placed  on  file. 

The  Director  a.inoimced  i,hat  scholarships  for  study  at  liorarv  sciiools 
had  been  --ranted  as  follows: 

Kar  -aret  B.  Allen  -  Joseph  H.   Center  Scholarship 
ijuai^e  ;::.   Grabtree  -  Daiiiel  ohaxp  Ford  Scholarsliip 
Kathleen  A.  Gleason  -  Alfred  Hememiay  bcholarsa^.p 
Eichard  F.   oulUvan  -  Francis  i:)kiiiner  Scholar  snip 

The  Director  presented  for  consideration  a  ^^^^.^^^^^^ 
Ka'^tern  .ie^ional  Library  Systeia  for  the  calendar  year  19^9,    s.a-oiut.  ^^^^^^^^^- 
oalPndL  vea^u^^^       was  rlouired  to   oe  presented  under  terras  of   ohe  contract 
:S:S!Sll^-tSro,ran.     ^e  reported  that  SlOO,U)0     for  sixteen  positions  on 
the  Library  staff  are  paid  from   the  Eas-oern  liegion  oud^et. 

On  motion  duly  made  and  seconded,   it  vras 

VOTED:     that  the  budget  for  the  calendar  year  1969  for  operation 

of  the  ]:;astern  lieGionaL  Liorar.,    Systeii  oe  adop'oed  as  xollow.. 


and 

VOTED; 


SGIiHDULE  A         SCIIEiJlJLE  B 


Personnel 

Books  u  Library  liaterials 

Audio-Vi  sual  I  laterials 

Equipment 

Contractual  Services 

Other  Operating  .  .:q)enditures     21  ,'jO0_ 


G  1 
Services 

$1^'1,000 

100,000 

7,^00 

14,000 

10,500 


Total 


$306,3^00 


G  2 
Services 

■^9ij,000 

307,000 

7,500 

il,  000 

27,500 

$]4ii-h,000 


Total 
v2U9,000 

Uu7,ooo 

15,000 

0,000 

16,500 

55,000 

•.^750,500 


The  Director  reported  on  negotiations  for  the  annual  leases  for  those 
oranch  library  mits  in  ren-.ed  quai^ters,   Uiat  for  the  .aiston,   Orient  nei^hos, 
^rSt  BoiiSS.  qua^^ters  it  was  beinc  reco.aaended   that  tl.e  increases  proposeo 

be  allowed.  ,      ,  .   • ■ 

On  motion  duly  made  and  secondea,  i^u  'vjas 

VOTED:   that  the  Trustees  of  the  Public  Liurary  of  t.he  City  of 
Boston  acting;  i-i  the  naiiie  of  and  for  tlie  ^.ity  01  ^ston 
do  hereby  accept  an   instruiaent  of  lease  oy  and  oetween 
MEBLE-ED  itEALTY  TRUST  and  the  CITY  OF  BOSTC^i^  of  the 
premises,  second  flr,or,  situated  at  I6I  Harvard  ..venue, 
Allston,  llassachusetts,  subject  to  the  ren-oal,  "oenns,  ^  ^ 
aL;reements,  conditions,  and  covenants  set  fortn  m  saiu 
instrument  of  lease; 


J 


I 


and 


VOTED; 


CO 

o 


and 

VOTE33; 


ana 


VOTED! 


I 


and 

VOTED: 


«'T' 


47 


that  Philip  J.  Lchiff,  Director,  and  Librarian,  of  the 
Public  Liorary  of  the  City  of  BoLitoii,  be  and  hereby  is 
authorized  and  directed  in  the  name  and  behalf  of  tiie 
Trustees  of  tlie  i  ublic  Libraiy  of  ^he  City  of  Bo:.ton 
to  execute  saj-d  instrument  of  lease  in  quadruplicate. 

that  the  Trustees  of  the  Public  Library  of  tlie  City 
of  Boston  actinr  in  the  naiae  of  and  for  the  City  of 
Boston  do  hereoy  accept  an  instrument  of  lease  by 
and  between  irELSOiJ  STREr:T  r.Eil.TY  THUdT  and  tlie  GI'TY 
OF  BOSTvII  of  tiie  premises  situtited  at  275  Viashini^tcn 
Street,  xJorcnester,  liassachuoctts,  subject  to  the 
rental,  tenas,  aivreei.ienos,  conditions,  and  covenants 
set  forth  in  said  instrument  of  lease; 

that  Philip  J.  liclliff,  uirecoor,  and  Librarian,  of  the 
Public  Librar>^  of  tiie  City  of  Boston,  be  and  hereby  is 
authoidaed  and  directed  in  the  naine  ana  behalf  of  the 
Trustees  of  the  Public  Library-  of  the  City  of  Bocton 
to  execute  said  instrument  of  lease  in  quadruplicate. 

that  the  Trustees  of  the  Public  Library  of  the  City  of 
Boston  acting  in  the  naiiie  of  and  for  the  City  of  Boston 
do  hereoy  accept  an  instrument  of  leaije  by  and  between 
V^ODSIDe"  REALTY  CORKJRATIOD  cUid  the  CIIY  OF  jXISTOL  of 
the  premises,  street  floor  and  cellar  space,  situated  at 
lb  Barnes  i^venue.  East  :;oston,  Ilassaciiusetts,  subject  to 
the  rental,  terms,  agreements,  conditions  and  covenants 
set  forth  in  said  instruiaent  of  lease; 

that  Pliilip  J.  Hclliff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
autliorised  and  directed  in  the  name  and  behalf  of  the 
Trustees  of  the  i'ublic  Library  of  the  City  of  ^oston 
to  execute  said  instriunent  of  lease  in  quadruplicate. 

He  stated  that  reneijal  of  the  I'Oc.se  for  the  temporary  quarters  for  the  Brighton 
Branch  Library  would  be  on  the  basis  of  a  si:c  montlis  period,  pending  removal 
to  the  new  building. 

On  motion  duly  made  and  seconded,  it  was 


VOTED: 


and 

VOTED: 


I 


] 


that  tlie  Trustees  of  tlie  i^ ublic  Liorary  of  the  City  of  Boston, 
acting  in  tiie  name  of  and   for  the  City  of  Boston,  do  hereby 
accept  an  instrument  of  lea^e  oy  and   between  the  Brie^iiton 
Evanceiical  Church  and  the  Cioy  of  boston  of  the  premises 
situated  at  UOU  V-'ashj.nt^ton  Street,  Brishton,  Lassachusetts, 
subject  to  tlie  rental,  terms,  agreements,  condioions,  and 
covenants  set  fortn  in  said  instrument  of  lease; 

that  Philip  J.  licHiff,  Director,  and  Librarian,  of  the 
rublic  Library  of  the  City  of  iioston,  be  and  hereoy  is 
authorized  aiid  directed  in  the  name  and  oehalf  of  1iie 
Trustees  of  the  r ublic  Library  of  the  City  of  boston  to 
execute  said  instrument  of  lease  in  quadruplicate. 


■tu    .    «^i 


«^^^iii 


48 


He  reported  on  the  situation  in  respect  to  the  Biolio^oeca  ^^^^f  ^^^^^^^^^^^^^^ 

Lopnt   nimrters  iierp  in  the  Gai'dinal  Ousidnc  Gender,  iiere  not  ver,    satioiactory, 
^nc    bhat^^w  qu^^t^^^     had  been  found  on  Trenont  Street,   and  he  was  recoi..ending 
that  it  bSr  oved  and  a  lease  entered  into  for  the  new  quarters  louno. 
On  notion  duly  mde  and  seconded,   it  was 


VOI'EDj 


and 

VOrED: 


that  the  Trustees  of  the  Public  Library  of  the  oity  of 
Boston  do  hereby  accept  an  instruiaent  of  lease  by  and 
between  South  End  Guilder's  Inc.  of  170,,  Goraionwealth 
Avenue,   Boston,  Ilassachusetts  and  the  Trustees  of  x.ne 
Public  Library  of  the  City  of  3oston  of  streex.  xloor 
space,   situated  at  19h  Irerriont  Street,    .oston,  Massachusetts, 
subject  to  the  rental,    ten.is,   apxeements,   conditions  and 
covenants  set  forth  in  said  instruiaent  of  leasee 

that  ihilip  J.  Kciliff,  Director,   and  Librariaxi,   of  the 
Public  Li.rarv  of  the  City  of  .ioston,   be  and  nereby  is 
authorised  and  directed  in  Uie  naiae  and  behalf  of  the 
Trustees  of  the  Public  Library  of  liie  Gix-y  oi  Soston  to 
execute  said  insorurient  of  lease  in  triplicate. 

The  Director  reported  that  there  had  been  a  fire  set  oy  a  youngster  in^ 
thP  Gonnoll-    ^xanch  Library  resulting  in  uocbensive  destruction,     he   staoed  tu^u 
the  ^iS-^  syst^^^^^     have  to  be  replaced,   also  sone  five  hux.dred  ^ofcs     and  .ue 
ceilin?^  panelling,   and  tile  inlll  have  to  be  replaced,     ne  pointed  out   that  m 
^c'se  such  as  this  i^der  present  procedure  the  PPG  talces  over,   that  if  tne 
fd^nr  coSd  have  been  replaced  promptly,   the  branch  library  could  have  ..oved 
back  for  service. 

The  Director  reported  on  i.he  status  of  the  denolition  of  the  ;..iiiex  that 
John  J.  Duane   i:uildinc  Vlreckin.  Gor^ipany  had  not  cor^leLcd  i^^ j^^  ^^^^^ 
had  asked   for  an  extension  of  its  contract  to  x^ecember  10,   ;.ut  tiiat  in  vie^r 
oFthe  l^rk  remairdns  to  be ^  done  he  was  recomending  that  the  contract  oe 
extended  to  Deceiaber  31,   1^68. 

On  notion  duly  i.iade  and  seconded,   it  was 


1 


i 


CO 

o 


I 


I 


VOTKD:  that  the  contract  entered  into  between  the  Joiin  J.  Juane 
Inc.,  600  Southern  .\rter:,^,  '.uincy,  iiass.achusetts  ana  bne 
Trustees  of  the  Public  Library  of  the 


oO 


Gity 


of  Doston,  for 
thelenoLition  of  the  r'uolic  Liorary  .u.nex  ^^uildin:;  on  ^l^rden 
Street  be  amended  hy   striking  out  the  words  "lO-tnin  ninety  (yu) 
Oalendar  Days'*  as  they  appear  in  .Article  II  of  s^-dd  contract  and 
substituting  therefor  tiie  language  "on  or  uefore  ueceir^uer  31, 
1966" . 

The  Director  reported  on  the  situation  in  respect  to  oidding  on  the  new 
Addition;  that  for  practically  all  subbid  ai-eas  first  rate  fims  have  tao^en 
out  specifications.  He  stated  that  Philip  Johnson  had  oeen  pleasea  ana  was 
hopeful  that  the  granite  could  be  secured  vdthin  ohe  desired  price  ran^e  and 
that  to  date  the  follomng  general  contractors  have  tal:en  out  speciiications: 
Vapoi,  Perini,  and  lIcGloskey.  Ke  stated  that  suubius  were  to  oe  receiven  on 
Janua^-  1^,  with  tiie  bids  of  tiie  general  contractors  coming  m  on  Js.iuax.  .2. 
He  pointed  out  that  one  deterrent  to  bidding  was  that  the  general  oidaers  nave 
to  comply  with  the  State's  statutor:y-  requirer.ent  as  to  s  uobiders. 


I 


1 


41) 


The  JJirector  reported  on  tiie  status  of  the  branch  library  building 


program: 


>rigliton 


Chnrlestoim 


about  six  weeks  behind  schedule,  still  hoping 
to  be  open  in  April. 

slightly  behind.  ^Jorkin^  on  furniture. 


r 


'ields  Corner  —  hope  to  have  coiiipleted  by  the  Spring, 


urove  Kail 
Soutli  End 


—  out  to  bids. 

—  Giuxgola  has  carried  out  all  the  suggestions 
made "to  him  and  hopes  to  be  ready  to  go  to 
bids  in  Ilarch. 


'The  idrector  brou-  ht  to  t  he  attention  of  the  Board  the  ai)i.eals  that 
have  been  made  to  the  Ila^'Sr  in  the  local  press  of  i)rie;liton  that  the  new 
Dri'hton  Branch  Library  be  named  the  Vietnain  liemorial  Library  of  Drigliton. 
He  stated  that  in  response  to  an  inquiry  from  the  Ilayor's  Office  the  reply 
had  been  that  the  naming  of   branch  librai^ies  was  a  responsibility  of  the 
Trustees  and  that  they  vjould  take  up  the  matter. 

On  motion  duly  made  and   seconded,  it  was 

VOTED:     that  the  Doai-d  reaffirms  its  long-standing  policy  of 
using  place  names  for  the  branch  libraiy  units. 

and 

Fli'RTHER 

VOTED:     that  the  new  branch  library  to  be  located  at 
1^0  Academy  Hill  Road,  .   Brighton,   be  mimed  tlie 
brighton  ijrancn  Liorary. 


Ksrcr  I-Iui-ra^ 


innuired  as  to  the   status  of  the  Librar\^  in  the  new 


G^ty  Hall.'^vAiich  tlie  Gity  Gouncil  seemed  to  have  taizen  over  vdth  appoint- 
ment of  a  librarian  to  operate  the   unit  in  place  of  the  Library  oporaoion 
of  a  unit  as  ori^-inally  conceived  in  the  planning  of  space  in  the  building. 
Tie  ex^pressed  n^he^^ opinion  that  tiie  Library  right  well  have  a  duty  to  provide 
librarv  service  to  the  Kayor  ajid   other  Gity  Departments  aixd  that  he  believed 
the  Trustees  should  receive  a  statement  in  ^^iting  tiiat  this  facility  is 
not  required. 

The  Director  reported  that  the  Doard  of  .lassachusetts  Public  Liorary 
Gomiiiissioners  has  had  a  coiiiittee  working  on  State  /dd  for  some  eighteen 
months  and  since  the   summer  it  iias  been  working  on  a  pro.^ram  for  a  bill  to 
aiTiend  the  present  legislation,   and  tiiat  he  himself  had  been  working  on  the 
draft.     He  stated  that  the  proposed   oill  had  been  approved  by  the  Executive 
Board  of  the  Ilassachusetts  Libraiy  Association  and  the  ijoard  of  Library 
Goru.dssioners.     He  reported  that  Spealcer  Aooert  Quinn  had  introduced  the 
leip-slation  —  House  1333  —  aiid  that  it  is  to   oe  sent  to  the  Comjrdttee  on 
Adidnistration.     He  stated  that  the  problem  had   jeen  tiie  difficulty  of  moving 
ahead  x-rith  the  pro;;ram3  in  the  Gentral  and  Western  Uegions  and  that  tne  new 
bill  would  provide'a  sliding  scale  of  financial  support  based  on  the  popula- 
tion per  sauare  rdle  in  Ccich  Region.     He  stated  that  the  proposed  scales 


50 


veve  fron  9:^^  for  the  Eastern  Hecion  up  to  7i>0  for  the  ^entrai.  aiid  Western 
ieHons;  under  oeotion  19k,   the  direct  :;,rant  in  aid,   eaca  city  ^.d  tovni, 
inSudin'-  i^.ton,  would  receive  double  the  araount  it  han  oeen  receivxni> 
He  pointed  out  tLt  there  was  also  a  new  provision,  which  had  origmaLed 
^th  a  s^-.'estion  of  a  neiiber  of  the  staff  of  the  iSui'oau  of  Librai^-  :..roensxou, 
ttmt  in  adIiUon  the  Boston  Puolic  Library  as  the  Libr.^T  of  Last  .ecourse 
^or  .lef erence  Ld  .-lesearoh  Services  was  to  receive  the  sma  of  H  por  .^un 
for  e^l  ^esLteit  of  the  CoM.onwealth.     He  stated  that  tlds  latter  provision 
tas  v^  -  "rSiSnc  in  that  it  was  a  rccosi^tion  by  -^e  rest  of  the  S^ate  of 
the  very  special  services  rendered  oy  this  institution  to  ttie  Coim..om;ealLn. 

The  .Jireotor  s-oated  that  t'nrou.Jiout  the  other  Regions  irork  on  enlistin, 
support  for  tlie  lecislation  had  already  Degun. 

lisfT  Murray  inquired  as  to  the  status  oi  theordiayjice by  \7hich  book 
purchases  could  not  be  maile  throuiih  l'orei.jn  booksellers. 

The  Director  reported  that  a  hearinc  before  the  City  Gomicil  was 
scheduled . 


The  Director  reported  to  the  iio^ird  the  support  the  Library  vas  receiving 
in  Federal  funds,   statinc  that  in  19oo,  1967,  1963,   and  for  19o9  a  total  o. 
,aJi67,027  would  be  «aid  to  tl;e  LiDrcU-y,  broken  down  iJ^to  oook  credits  lor 
specific  categories  of  books.     He  reported  also  tnai.  T.ne  College  Jor^  a^dy 
^o-a:n  had  enabled  the  Lioraiy  to  carry  on  „>any  projects  wnicn  were  worth 
about  liSO.OOO  a  year  to  the  Library,   that  an  iuitioch  Jollei^e  liask  torce  oi 
si^  uas  jist  fiishine  its  assignxaent,  and  tha^  the  College  has  asked  wnetner 
the  Library  viould  like  to  have  thirteen  ir.ore, 

I'a^^or  Kevin  il.  ".Jliite  then  appeared,   coining  at  the  invitation  of  tiie 
-oard  to  \;ive  then  a  chance  to  review  idth  hii.i  soi:ie  of  the  prograxas  ox  tne 
Library. 


I 


I 


I 


CO 


1 


I 


.*^-lA' 


1^^' 


FolloT^rintj  approval  by  the  Director  and  in  accordance  witli  the 
authority  delegated  to  iiii.i  by  the  Trustees,  exjoenditures  for  services 
and  suDi)lies  were  authorized  to  be  charged  as  follows  for  the  nont.is 
of  December  196b  and  January  19^9,  provided  that  ext)enditures  from 
City  Appropriation  have  the  approval  of  the  City  Auditor: 


DECaiBER 


To  City  Apj>ropriations 

Personal  Services 
Contractual  bei'vices 
Supplies  and  Materials 
Books 


TOTAL 


To  Trust  l''unds 


Contractual  iziervices 
Supi.>lics  and  ilaterials 


TOTAI. 


T 


o  Special  i.ppropriations 

Eastern  iiegional  Library  Program 

Books 

Supplies  and  Ilaterials 

JAIIUARY 


$376,033.2U 

1^,3^0. 26 

^0.60 

ho, 33^. 02 

^U39,ci07.12 


$7,Ua7.5^7 
291>93 

1^7,779.^0 


J|i!p^,607.17 
^1,220. 2b 


51 


Dissolved: 


cZ^yaML  fj .(onjtrtAuvuu^ 


Secretar:,^ 


Kinutes  of  1  lee ting 
Administrative  Agency 


In   :»oard  of  Trustees 
i-'riday,  r'ebruary  7,   19^9 


A  meeting  of  the  Trustees  as  an  Aurdnistrative  ^.gency  of  tlie  City  of 
Jioston  was  held  in  the  Trustees  Room  on  Adday,  .-ebruaiy  7,  19o9  at  hibb  p.n. 

Present:     Ilessrs  Canham,  hurray,  O'Gonnell,   Parker  and  liabb. 
The  President,  I^r  Canhain,   in  tiie  chair. 

The  Fdnutes  of  the  regular  meeting  of  Deceraber  13,   19od  were  approved 
follomng  a  correction  therein. 


I 


1 


To  City  Apr^ropriations 

Personal  Services 

Contractual  Services 

Supplies  and  ilaterials 

Books 

Current  Charges  and  Obligations 

gciuifjmcnt 


rOTAL 


To   il"U3t  Funds 

Contractual  Services 
Supplies  and  Ilaterials 
Books 


TOT/iL 


To  Special  .'appropriations 

Eastern  iiegional  Library  Program 

Books 

Supplies  and  Ilaterials 


$299,95^9.09 
^,322.92 

23,909.79 

12,b92.66 

621.00 

110.00 

ip3U2,6ll!.96 


<iill7.39 
30.7^ 
19. lib 

vlo7.60 


^2 7, 339.03 
0^.717,1*1 


w  \  V 


f)  L 


.'ollo^Pln  '  app-oval  by  the  director  and  in  accordance  idth  the  authority 
ment  of  bills  from  Gity  Appropriations  has  the  approval  oi  the  .ity  .udxtor. 


DEGSIiBiiR 


To  Gity  Appropriations 


Personal  oervices 
Gontractual  Services 
Supplies  and  I.aterials 

Books 

Current  Charges  and  Obligations 

Equipment 


To  Truut  Funds 


TOTikL 


Gontractual  Services 
SuT)Dlios  and  liaterials 


X 


UTAL 


To  Special  Appropriations 

Eastern  ilecional  Library,-  Program 

Books 

Supplies  and  .materials 


jAiiUiiiiy 


To  City  Appropriations 


Personal  Services 
Gontractual  Services 
Supplies  and  l-iateriaDLs 

Books 

Cui-rent  Gharces  and  O'oli  Rations 


TOTivL 


To  'irust  Funds 

Gontractual  services 
Supplies  and  Ilaterials 
Books 


TOTAL 


$376,033.21; 

U3,791.Uo 

b,u27,66 

I;6,33%02 

600.90 

2,276.72 

s^U79,b65;.23 


^;;7,U67.1^7 
si7,779.5;o 


$!^ib607.17 
^2,299.53 


ip299,9i^9.09 

6,097.93 

1,123.16 

12,092,66 

[.1,109.32 
i;i36l,l62.l6 


vll7.39 

30.75 
19.  U6 

;^167.60 


53 


1 


I 


To  Special  Appropriations 

Eastern  x^egional  Library  .  ro^ram 

Books 

Supplies  and  naterials 

Construction  of  Suiluings  and  0rip.nal 
Equipmeno  and  Furm.shin<;s  Thereof 


$27,339.63 
si2, 020.99 


Sl,U05.l8 


For  the  i.ionths  of  Deceraber  196ti  and  January  19^9,    l^he  folloid.ng 
report  on  personnel  \jas  made  by  the  Director, 


CO 


1 


I 


I 


1 


Person2-\el  Activity 

Full-tlJiie  eiiployces; 

Professional  and 
Pre-Profecsional 


Library  .-assistants 

Clerical  and  Ilechanical 

Part-tine  enployees 
expressed  in  F.T.E. 


Decein'oer 

_i 

Eiiiployed 

223 

7 

232 

U2 

100 

9 

Teriid-nated       February  1 


12.^ 


!?b 


^ 


221 
229 

lOU 

12.5 


Average  Ilonthly  Turnover 
iia^e  of  ivccession       -      5.11/-' 
ilate  of  Separation     -       5.20/j 

Appointraents  to  Officer  nanlc 

Suzanne  K.  Gray,   Gui-ator  of  Science,  January  1,   1969 

Retirements 

Chester  ...   ./alah.   Bindery  Foreman,   Binding  jepartuent,  Decem-oer  10, 

Sarah  11.  Usher,  Gliief ,  Recorcis,  Files,   Soatistics,   ^ecenoer  jl,  19^0 
Ruth  II.  Wall,  Principal  Library  Assistant,  nt  liowdoiu  _jranch  Library, 

December  31,  1966  . 

Julia  L.  liiller,   Boolnn.obile  Librarian,    Boola-aobiles,  January  10,   1909 

Appointiiienls  to  Sneritus  /Can]-: 

Sarah  Pi.   Usher,   Gliief,  Records,   Files,   otatistics,   r^rieritus, 

January  1,   1969  ^  m      no  o 

Julia  L.  i.illcr,   bookmobile  Liurariim,   merxtus,  January  11,   lyoy 


54 


1  -&  k 


5;" 


Persomiel  E:?c]:>enditures  -  Jarxuary  1  -  jJeceiiiber  31^   1966 

Requested  pudget  Actual 

Full-time  v3,!;''27,O00  .v3,U76,i;ll 

Part-time  180,000  l66,ci30 


Overtime 


5^.000 


.,3,70^,000 
PerGoiinel  .u>:penditures  -  Januar:-  1  -  20^   19^S^ 


QU  3  oQq 

iH3,713,9U7 


Requested  Jud;_-Gt 


Full-time 
Part-tine 
Overtjjae 


i;297,-00 
13,  i^Uo 

i^.ooo 

'    '-   j^  n'l  'ir 


Actual 

$273,i!UU 

l6,U7t^ 

6,037 
s^299,939 


LiUl^plUG    (  +  ) 

Deficit  (-) 
+     ^JLi6,i;u9 
+       13,170 
IQj  u06 

+    ^30,633 


•jurplus  (+) 
Deficit  (-) 

+     ^;^21,i^5^6 
2,630 

-.,    ■        I       V>*    M(  '  ; 

+    v>l>,^«-'9 


1 


Action  taiceix  07  the  Gorj'Tittee  on  Buildini^s  since  the  last  ineeting  of 
the    loard  was  approved  as  follo\:G: 

On  17  January  19 69 

To  coarir-:.!  action   oalcen  in  entering:  into  contracts  for  tiie  pui-chase 
of  books  and  certain  other  library  r:iate rials 

VOTRD:      that  the  action  talc  en  oy  the  Oom-iittee  on  Duildinj^s  since 
the  last  Lieeting  of  the  Joai^d  is  approved  as  follovjs: 

VOT^:     that  there  be  entered  into,   vathout  public   advertising, 

irith  the  follovring  contractors,   contracts  for  the  purchase 
of  books  and  certain  other  library  materials  for  the 
period  ..pril  1,   19^9    ohrougli  ilarch  31,   1970,    subject  to 
the  terns,    a^reei:ents,    and  conditions  set  forth  in  said 
contra.cts: 

Book  :31enrj.n[j  house 

Br 01m  c^  Connolly,   Inc. 

Ga.pbell  aiid  hall.   Inc. 

Dewolfe  ..:  /iske  Go. 

Encyclopaedia  Britannica  Bducational  Corp. 

R.  L.  Pol::  :  ;o. 

5tand;.ird  k  Poor's  Corp. 

All  of  iioston,  Massachusetts; 


I 


CO 

(J) 


1 


1 


I 


I 


The  American  hews  GoiTipany,  The  New  Kn^land  llevrs  Gonpany 
Division,   Brookline,  hassachusetts; 

Nathaniel  ^^'ine  u  Go. 
Har\^ard  Goop  Society 
of  Gaiibridce,  Massachusetts; 

New  i:i:ncland  Hobile  Bool:  Fair 
hewton^Hi-hlands,  Ilassachusetts; 

H,  R.  Ilunttins  Company,   Incorporated 
Ghicopee  Falls,  Massachusetts; 

Balcer  a.  Taylor  Go. 
Hillside,  liew  Jersey; 

and 

Combined  Book  iixiiibit 

DouDleday  u  Company,  Inc. 

Harcourt,   Brace  ^  V.orld,   Inc. 

harper  '^  iiow.   Publishers 

holt,  ..tinehart  .:  Winston,   Inc. 

Hcbraw-hill  Book  Company,   a  division  01  ic^rau-hill,   xnc. 

Pi^entice-Hall,  Inc. 

Stechert-Hafner  service  A:^ency,   Inc. 

Joiin  laley  ^.  Bons,  Inc. 

n.  H.  vaison  Go. 

all  of  iiew  lork,  ijew  York 

In  accordance  with  the  usual  practice  in  the  matter  of  the  signing 
of  payrolls,  on  motion  duly  made  iioid  seconded,  it  was 

VO'TiijJ:   that  subject  to  the  approval  of  the  Mayor  in  sxjcordance 
vrlth  the  provisions  of  Section  22   of  Chapter  3  of  "ohe 
Revised  Ordinances  of  I96I  Pliilip  J.  Mciliff,  .director, 
or  upon  his  delegation  Jolin  J.  Connolly,  Associace  Director, 
or  Blizabeth  B.  Brock.unier,  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  ixcvin  T.  Fit%patrick, 
Supervisor,  Business  Operations,  be  and  hereby  is  autnoriaed 
to'  si^n  the  payt-olls  of  the  Library  in  representation  of 
the  Trustees  for  a  period  not  to  exceed  four  vreeks  from 
ilarch  31,  1969. 

The  Chairman  of  the  Comroittee  on  Buildings  reported  that  at  its 
meetin^^  on  Januarv  17,  1969,  it  had  oeon  agreed  uhat  a  new  approach  be 
made  to  .^arney  Franlc,  of  the  Mayor's  Office,  to  ascertad.n  tlie  progress 
of  his  investigation  of  the  problem  concerning  the  buildin,;  of  the  Duuley 
branch  libraiy^ai'ter  which  a  I'urtner  approach  to  the  coi.a.iunity  would  oe 
made  and  then  to  the  Ma^ror;  that  it  had  oeen  agreed  that  there  should  oe  ^ 
deferred  for  the  present  the  matter  of  delegation  of  autnority  oy  "one  Fi-G 


..   •.  -,.^T   r>,rnr.  Tibrarv  buildini,  construction  and  maintenancej 

to  the  Lj.brary  of  its  conoroX  over  L^^^i;^/  ,,~:p"  for  suomLision  oi  bids  lor 
that  it  had  been  necessary  to  postpone  ^'^^..^l^^^f^^.'^'.^^^erby  the  illness  of 
construction  of  ^ne  nev,  .^difxon  '^^J^f'^  °a^"the  con-cr..tors  were 

nenbers  of  «^- .  ^.="%^^=^f,^jtertSn  of ^he  contractual  stipul.xtionsj   that  xn 
exDorienoine  dixiicultxes  ixth  oertaxn  oi  schedule  for  a  nu^i-ocr 

respect  to  the  b.-ai.ch  ""^l'^"  -  f  °-^^^„^'^truct^- on  bid  was  under  nesotiation, 
of  than  was  runnmc  oeaxud,    Uiat  °^t°ot  to  Lower  :.illB,  and  Vnat  the  architect 

through  March  31>  1970. 

^  Birector  reported  ^Hat^.e  .ssoc^ate ^rector  an^^^^^ 

Barney  Frank  on  --.f -<';^"f. -"^^S^^^J^^^'^   *at  it  ;,as  Ids  responsi- 
done  anytlu-nji  lio  da^e  about   .ne  '>^^-°j   ?■  °  r-nrAunitv.     he  had  stated  that  he 

bilit,-  and  his  --^<-^'^^%^^'^'l^'::^^.  was  a  little  easier 
was  of  the  op-nion  Liiat   Lae   situation  ^n^  c  -^  ^  j.^  to  the 

now  aiad  that  he  would  corJ.-er  va^a  tne  "l^^^l^^^-^^^^^^l^  that  up  to  the  present 
Director  before  the  present  ineetmc.     .he  uirocoor  ot.a.ea  p 

no  word  had  'oeen  received  fro)i  l^r  .-ran... 

The  uirector  reported  that  Ue  h^  net  f^^"^''^'  'f^^ef  SS 
Kemey,   a^  tl^e  Capital  Inprovenents  ^f^'.'ZJ^^L^J^^Al^y^  had  ,,«t 
subsequently  the  Associate  ^ir^=*°^="^t-^f  to  li™  oSmn  s,  that  the  ueeting 
vdth  PFG  on  the  rep^ars  to  oe  ^-f  ^,  "'>^"9,  ^°  ^"-^"^f  ?„"^  ^t"oA  a  schedule, 
had  been  nost  satisfactory,  that  «'^.^^^]-"^"t,^^'^^:,„^.""He  stated  tha.  U.e' 
a^.d  that  bids  were   oein,;  ^'f^'^'^^-^^^t.f  ,"^966  -^x^e  the  J^iorary  was  not  iiuomed 
situation  is  very  different  iron  xiial  in  l^^'^.^^^^^'^^  ^^  ^^^^gu  for  the  work, 
as  to  repairs  beinr  >aade  alUioutlh  ^J^l'^'^^^^^^u^  conc.ition  of 
He  reported  that  \ir  uenxiey  liad  expressed  nis  appreciation  ^^  ^^ 

Library  Dep.-u-u.en^  uuildin^s  in  respeco  ^°/?°\f,'^  "^^"i^^ded^     'rhe  uii'ector 
the  oray  City  Jepart..ent  in  wtach  n°  «pair   ^   onese  i.  f^^'  ^_^^  ^  ^^.^ 

reported  that  the  air  conuimonirm  oi  ...i  -^^"V^"'^^"^^^^  ^f,  .^,  ;;e,^ey  is  appre- 
+v,i„  „„,«       He  stated  that  the  change  m  position  taJ.en  oy  iii   i^oi      . 
ciaoef^  that  it  has  extended  tl^u^h  to  his  subordinates. 

J.    ,  iv.j-  +!,„  Tlhrarv  had  heen  informed  over  tiie  tele- 
The  director  re.  orteo  th.u  ^^"^_^^^''^,^/,'^^3  ,°3,„,.  sutotted  the  aiount 
Phone  that  in  the  Capital  ..u.l,et  ^° '1909  there  was  oens  ^^^^^^^^  ^^^_^^^_ 

of  .;;2,100,000  for  Li-rary  <=°:;isty^=^^°'^' ,r'^:r„^frjf  there' was  included  in  tnis 
tation  vdth  the  Library,  that  it  was  ;^"^^=^"°^*^^^;^,^^^^\p^'.opriation  widch 
the  aiiount  of  ^^1^0,000  for  ^ualey  ^°„^°P^:  "^^^^^^"t^-^;^  .;U^b,000  for  Lower 
had  been  taicen  by  PFC  for  the  other  "'^''l^^  ""^"^"^^^  ^  oo  ex^,enoed  ca.pletely 
Kills  to  replace  its  appropriation  ;.uicn  is  e.cpected  ^^°^^      ^^^  .^^  .^^y 
for  other  projects.     ''e.l>°-n^ea  out  .na.^.t  IJ^^/^^^^  ^^.  .mentions 
Council  the  Librarj-  ousuonarily  ^-^  ,?^°''r;°"t  of    --  200  000  it  was  tot;.lly 
-t^l^^t^bS^^a  tt^'aTtS  ^■StSJr^hf  ,^;^;f knance  C..dssion  .... 
vd-Gh  to  asl:  questions. 

^   t^        r.r.+  ',-n<-     fhit   the  Libran''  siiould  receive  in 
'^"'%'1hf"rt^°Co'^cirh^a^L.  a It^erint  oT-ohe  aforesai.   su..  of 
SoSroS^tLrifLln^uSL'^oeSalf-  of  the  Library  in  the  Capital 

3ud,.:et« 


I 


f 


CO 


I 


I 


I 


1 


The  Director  stated  that  he  and  the  Associate  Director  x-fould  try  to 
assenble     data  on  the  -Japi-ual  outlay  Jud^et  and  that  they  would  tallv 
further  in  the  natter  ;jith  Kr  .tobert  Kenney,   requesting  that  tne  Liorary 
be  furnished  in  writing  the  infoniiation  given  over  tiie  telephone. 

The    Jirector  reported  that  a  Jolm  I^  liurphy,  Junior  Building 
Custodian  liad  been  suspended  Tor  three  days  because  of  aosentmg  nmiseli 
from  the  Library  building  while  signed  in  as  on  duty,     xie  stated  tnc.o  tne 
natter  had  oeen  discussed  vdth  the  Law  Departi.ient  and  i.ith  hr  .aien  W. 
Dracrmaii,   the  Mayor's  representative  in  negotiations  witn  the  eraployee 
unions,  who  had  agreed  that  the  suspension  siiould  ue  three  days,      ihe 
^lirector  stated  that  he  had  oeen  inforr.ied  also  that  the  union  for  tne     _ 
Library  eiaployees  had  been  inforried  of  the  case  and  believed  that  the  Li- 
brary's action  was  co-Tect. 

The  liirector  reoorted  tiiat  there  had  been  a  satisfactory  conference 
Td.th  tlie   'Judget  Director,  Hem^y  T.  iSrennan,   on  the  1909  budget  of  tne  1.1- 
braiT.   hut  that  the  Library  had   been  requested  to  return  for  a  lui-biier 
coiuerence  to  be  held  T^th  the  . deputy  Jirector  of  iidirdxiistrative  services 
Tor  ii^-^scal  Aufairs,   David  V:.  Davis,   to  discuss  the  salary  situation.     At, 
this  later  conference  the  Library  was  told  that  tiie   salary  increases  lor 
tlie  professional  staff  requested  for  April  1  would  have  to  be  ueierred 
until  July  1.     lie  stated  tiiat  this  later  date  was  not  as  satisfactory,    but 
tliat  aa^eement  to  the  increases  was  recognition  of  the  validity  of  the 
established  practice  of  the  Library  tliat  tlie  Library  Trustees  set  tlie 
salary  scales.     Ke   stated  that  later  iie  vdll  be  reporting  to  the  Doard  on 
a  new  salary  scale. 

Messrs  Jolin  Dur;:ee,  nooert  Aoraiiaiason  and  iiloert  iuiderson  caine  be- 
fore the    .oard  to  discuss  the  natter  of  delays  in  tiie  tine  sciiedule  for 
bids  for  the  Addition.     Tiie  .\rcxiitects  stated  tiiat  .-ecause  of  constant 
illness  in  tiieir  office  and  in  tiie  offices  of  associated  engineers  :i-t  was 
not  possiole  to  Drepai-e  material  for  tlie  addenda  tiiat  was  needed  to  clcjriiy 
certain  sections  of  the  Specifications  and  ..rairin-.s.     Tncy  agreed  {1)    onat 
in  tiie  preparatory  wori:  on  Specifications  and  Dravrin,_s  tliere  was  to  je  no 
further  tine  delays  and  (2)   tiiat  tlie  dates  for  receipt  of  oids  should  oe 
as  follows:     Subbids  on  March  b,   19^9  and  general  ;3ids  on  March  12,   19^^. 
Tlie  len^^th  of  tine  needed  for  construction  was  also  diccussea.     Tne  ..card 
was  informed  tliat  Mr  Millia:.!  ICerr  of  the  Law  Depai-tnent  iiad  sug;.,ested  a 
Liiniiaum  of  U2  months,   tiiis  ueing  tiie  time  recoi  mended  by  tne  ..ssociaoed 
General  Contractors  of  Massaciiusetts,   Inc.     Tiie  Trustees  were  01   tiie_ 
opinion  tiiat  tiie  araount  of  time  allowed  should  not  exceed  30  i.ionths  in 
view  o-r  cpiralin  ;  construction  costs.     Tlie  orcnitects  were  instructed  to 
checl:  tlie  figiire\dth  reliable  contractors  and  report  baci^  to  tne   irustees 
their  findinrs  and,  if  36  montiis  were  found  to  be  reasonable,   tlie  figure 
of  36  months^is  to  appear  in  the  contract  document  as  the  time  allowed  for 
construction.     Tiie  architects  then  vrithdrew. 

He  called  to  tlie  attention  of  the  ..oard  tiiat  at  the  meeting  ;rith 
Mr  Jamcv  ^ra^^c  he  had  announced  that  R' C  was  goin;,  to  award  a  contract   _ 
for  the  erection  of  tlie    .rove  Hall  Branch  Librar^^,    that  tlirough  negotiation 
witii  tiie  bidder  tiie  original  old  of  ^^ 70, 000  iiad  been  reduced  to  vU2ii,0Q0, 
but  tiiat  the  total  oudget  set  for  the  brancii  liorar^y  iiad   oeen  m  tne  sun 
of  ;  -^,2^,000.     ^I'he   Jirector  stated  tiiat  he  did  not  know  the  source  iron 
^iiich  the  difference  was  to  oe  obtained,  but  pointed  out  that  tlas  was  a 
very  high  square  foot  cost  (^!^0.),  higher  tnan  elsewliore  in  the  State  and 
in  tiie  country  in  general. 


I      .Jk.     \ 


,^ 


8 


It  was  the  sense  of  the  ir.eetlnG  .hat  it  would  be  well  to  aslc  the 
.        ^     ^  7Z^..  Z,  LnP  to  -x  rieetiiit-  oi'  the  3oaxd  to  discuss  the  ^eneral 
Director  °f  ^'-^  ^°^°  «  ^eoues^ed  the  Director  to  draw  up  at  the  appropriate 
?Se  Hist  or  tl'loints^'ha^  the  trustees  should  raise  vrith  the  Director 
of  PFC. 

'me  Viirector  reoorted  on  the  branch  Ubrari"  program  that  there  had 
bee.  no  falo^chan  e  since  ta^e  last  .»3etinE,   stating  that  Dudley  had  been 
reoorted  raboveanc,  that  the  work  on  the  Service   Duildir^was  progressing, 
leported  on  aoove  ,    .^^^  i^oj.  the  baseiaent  floor  on  wnicn  an  excellent 

Sr^^h^  been  oo.a^nec    a^  a  contract  advertised  to  provide  for  li, htin. 
!^S    Iscfll^eous  otl^r  work  to  ,ut  ti.e  buildin,  in  conditxon  xor  xts  use. 

The    Jirector  stated  that  there  should  be  approved  by  the  Boai-d   .he 
4-   ,  +1,0  ^v,nti,    ..-nd    iranch  Library  which  the  Trustees  had  exai:unod  at 
fhriasri^ti;;^  of  the  Suee  on  "^uildin^s  and  vMch  ha.i  now  'oecn  approved 

by  00th  the  PFC   oiid  BRA. 

On  notion  daly  made  and  seconded,  it  xias 


VOTED: 


Dissolved: 


tliat  the  1.03rd  approves  the  basic  drawings  ana  outline 
specific £itions  of  Hitchell  and  .dur:.ola  ..ssociaocs, 
i\rc-dtect  i'or  the  ^outh  rJnd  Branch  Library,   as  presented 
at  this  meeting,   for  the  construction  of    uhe   ouiluin-. 


Secretary 


••^inutes   of  Meeting 
Administrative  A:-:ency 


■     Boprd   of  Trustees 
/ri'''a'',  '.arch  7>   1'^'69 


A  meetinn-  of  the  Trustees  as  an  Administrative  Agency  of  the_^City  of 
3o.to.  .L  held   in  the  Trustees  Room  on  Friday,  March  7,   1969,  at  U:Oi.  P.-. 

Present:     risssrs  Canham,  Ilu-ray,   (i'Coru-.el].     ^-    iarkar. 
The  President,   l^r  Canham,   i..  \he  chair. 

The  minutes  of  the   regular  meetir^.  of  February  7,   1969  as  r resented 
•  --r--.    c-'-.^-'oved . 

Followinr   approval  br  the   Director  and   in  r.cco-  ance  with  the  authority 
d.lepated  to  him  by  the  Trustees,   expend^ures  for  -^^^'^' J^^^^^J^"^ 
authlized   to  be  charged   as  follows^for  the  month    -      "^-^f  ^/^^^  .|;^^:;5^,,, 
that  expenditures  from  City  Appropriation  have    bue    a,  .  rov.l   of  the    .it/ 


FEBRUARY 


To  City  A|;T^ro|ri:-.iAo^ 


T'erso.ial   T-rvices 
Contractual   Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Oblifj-tions 

Equipment 


TOTAL 


$299,7c9.^6 

12,hM.0li 

9,^U0.73 

&U,]4l5-35 
1^6. on 

— ^jiaas 

$U06,  6614.0^ 


I 


t 


r 


CO 

s 


I 


I 


J 


I 


r>i) 


To  Trust  x^unds 


Contractiml  Services 


TOTAL 


15176.60 


To  Special  Appropriations 


Eastern  Regional  Library'-  Program 

Books 

Supplies  and  "  aterials 


$377. 9U 
$1,953.01 


Following  approval  by  the  Director  and  in  accordance  ^.-rith  the 
authority  delegated  to  him  by   the  Trustees,  payment  of  bills  was  authorized 
to  be  charged  as  follows  for   the  month  of  February,  1969,  provided  that  payment 
of  bills  from  City  Appropriations  has  the  approval  of  the  City  Auditor: 

FEBRT.TARY 


To  City  Appropria  tions 

Personal  Services 

Contrnctual  Services 

Sur.rlies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


To  Trust  Funds 


Contractual  Services 


p2 99,789.^6 

23,956.33 
7,077.36 

6U,U15.35 
1,629.26 

:Jla6,%9.88 


pl76.60 


TOTAL 


13176.60 


To  Special  \ppr0priaticMi3 

Eastern  Regional  Librar;^'-  Program 

Books 

Supplies  and  Ilaterials 


P377.9U 
^5,586.61 


For  the  month  of  Febriiary  1969,  the  follo:d.ng  report  on  personnel 
was  made  by  the  Director. 

Personnel   -Vctivity 
Full-time  employees : 

Professional  and 
Pre-Proiessional 

Librai:;    Assistants 
Clerical  and  riechanical 

Part-time  emplqj^ees 
expressed  in  F.T.E. 


Februar^^  1 

Employed 

Terminated 

I  arch  1 

221 

5 

3 

223 

229 

16 

lU 

233 

lOii 

2 
25 

2 

19 

lOli 
^60 

12.5 

^ 

11.0 

57I.C 

60 


61 


Average  I-onthl;;r  Turnover 
Rate  of   Accession       -       U.UO;^ 
Rate  of  Separation     -       3.6l,o 
Appointments  to  Permanent  Staff 

'iorth  Dou-las,    Professional  Libr;^y  Assistant,  Orient  Heights  Branch 
Libraiy,  January  29,   1969 

Retirements 

Beatrice  P.  Frederick,  Children's  Librarian,  General  Libraiy, 
February  20,   1969 

Personnel  {Expenditures  -  Janiuary  1  -  i^ebrxiary  2$,  1969 


1 


I 


Full-time 
Fart-tiJiie 
Overtime 


Requested  Budget 
$59U,000 
27,69ii 


10,000 
63l,69a 


Actual 

)55l,7C'9 
31,78U 

16,176 

p599,7U9 


Surplus 
Deficit 

+   ^U2,211 

-  U,090 

-  iill§. 
+  331, 9U5 


CO 


In  accordance  .rith  the  usual  practice  in  the  natter  of  signing:  pavrolls, 
on  motion  dul;:/  made  and  seconder-,   it  was 

VOTED:     that  subject  to  the  approval   of   the  Tajror  in  accordance 
wit^  the  provisions  of   Section  22   of  Chapter  3  of  the 
Ptcrvised     Ordinances  of  1961  Hiilip  J.  IlcNiff,  Director, 
or  upon  his  delegation  John  J.   Oonnolly,   Associate 
Director,   or  Elizabeth  B.  Broclcunier,  Assistant  to  the 
Director,  and  Secretary  of  the  Trustees,   or  Aevin  T. 
Fitzpatrick,   Supervisor,  Business  Operations,   be  and 
hereby  is  authorized  to  sign  the  pa;jTolls  of   the 
Librar:^^  in  representation  of   the  Tru:5tees  for  a  period 
not  to  exceed  four   7eel<s  from  April  28,  1969. 

VOTSjD:     that  subject  to   the  approval  of   tlie  Mayor  in  accordance  vri. th 
the  m-ovisions  of  Section  22  of  Chapter  3  of  the  P.evised 
Ordinances  or  I96I  Philip  J.  i.cUiff ,  Director,   or  upon  his 
delegation  Jolin  J.  Connolly,  Associate  Director,   or     lizabeth  B. 
Broclainier,   -Issistant  to  the  Oirecbor-,   and  Secretary  of   the 
Tr\xstees,   or  Kevin  T.   Fitzpatrick,   Supervisor,   Business 
Operations,  be  and  hereby-  is  authorized  to  sign  the  payrolls 
of  the  Library-  in  representation  of  the  Trustees  for  a  period 
not  to  exceed  four  ;7eeks  from  May  26,  1969* 


I 


I 


and 


I 


I 


The  Director  reported  that  on  February  18  there  had  been  a  hearing  on 
the  Capital  Iiqjrovements  budget  for  the  Library  before  the  Committee  on 
Appropriations  of  the  City  Council,  that  there  had  been  no  questions  on  the 
program,  but  that  for  the  amount  of  $2,200,000  wliich  the  PFC  had  included  for 
the  Library,  Library  officers  could  have  substantiated  less  than  vl>!?00,000 
and  had  requested  the  Director  of  PFC  to  furnish  a  breakdown.  The  Chairman 
of  the  Appropriations  Committee  of  the  City  Council  also  had  requested  a 
brealcdown  of  the  amount.  The  Director  stated  that  to  date  no  breakdown  had 
been  received. 

Tlie  President  inquired  idiether  this  information  should  not  be  avail- 
able to  the  Trustees  before  the  budget  hearing  on  Hai-ch  12  by  the  City 
Council.  The  Director  stated  that  it  was  important  to  have  it  before  then 
to  be  able  to  ans^^er  questions. 

The  Director  pointed  out  that  the  amount  included  for  Dudley  in  the 
Capital  Improvements  budget  was  not  a  new  appropriation  for  the  Library, 
that  the  amount  originally  appropriated  for  tlds  unit  had  been  Uijed  up  by 
PFC  in  building  the  other  two  units  at  Dudley,  and  that  the  amount  pres- 
ently included  as  a  replacement  of  tliat  vdth  an  additional  ajnount  allocated 
for  the  new  uid.t.  He  stated  that  there  had  been  some  questions  raised  by 
the  members  of  the  City  Council  as  to  provision  of  a  municipal  reference 
library  at  City  Hall  and  that  the  position  of  the  Library  was  that,  if 
asked  to  provide  such  a  service,  it  i/ill  be  glad  to  cooperate  but  that  such 
ser^dce  must  be  on  a  professional  basis  vdth  use  of  professional  librarians. 

The  Director  called  to  the  attention  of  the  Board  that  the  hearing 
before  the  Committee  on  Appropriations  of  the  City  Council  was  scheduled 
for  the  folloidng  week,  Tuesday,  Karch  11  at  10  a.m.,  stating  that  he  hoped 
that  members  of  the  Board  could  be  present.  Those  present  indicated  that 
they  planned  to  attend. 

The  Director  reported  that  recomraendations  were  being  made  for  the 
award  of  contracts  for  provision  01  services  and  materials  si^)plied  on  an 
annual  basis  for  the  period  of  April  1,  1969  through  March  31,  1970.  He 
stated  that  award  as  a  result  of  public  advertisement  was  being  recommended 
to  those  bidders  who  were  either  the  low  or  sole  bidder,  and  that  in  those 
cases  where  the  item  is  a  proprietory  article  or  where  services  are  of  a 
professional  natui'e  award  is  being  recomiaended  to  be  made  without  public 
advertisement. 

For  Those  Contracts  To  Be  Awarded  In  Response  to  Public  Advertising; 

For  rental  of  uniforms  and  overalls  —  for  which  one  bid  was  received 
on  February  113  5  I969: 

On  motion  duly  made  and  seconded,  it  was: 

VOTED:  that  tliere  be  avjarded  to  Coverall  :3ervice  Co.,  Inc., 

73  Addison  Street,  Bast  Boston,  llassachusetts,  the  sole 
bidder  in  the  public  bidding,  the  contract  for  the 
rental  of  uniforms  and  overalls  for  the  period  April  1, 
1969  through  March  31,  197C  at  prices  per  unit  as  follows: 


■nM 


62 


2  shirts,  2  pants  per  inan  'f}'^^  P^^  "eek 

2  overalls  pL  nan  |  •§  P-  -^J^ 

2  dresses  per  uoraan  ♦?  -^^  P^^  ^®^ 

2  coveralls  per  man  ^  -35  per  week 

For  r1riiiini-  rf  -r^-^-  ^Hr.Hn.r..  .t.  thf.  Central  Library  building;  and  at 
li-nty!five%ther  locations  -  for  whxch  the  follomn-;  bxd  was  recexved 
on  Februar^^  ZU,   .yW:  g^.p  i  Group  II 

Bay  State  Gleaning  Co.  ^.^ 

183  Essex  Street  if.6,80U.  4>2,50ti. 

Boston,  Ilassachusetts 

On  motion  duly  iTiade  and  seconded,  it  was 

VOTED:  that  there  be  awarded  to  ^he  Bay  btax,e  Gleaning  Co.,  163  Essex 
Street,  Boston,  Massachusetts,  the  lovjest  responsible  and 
eligible  bidder  in  the  public  bidding,  the  contract  for  the 
cleaning  of  certain  windows  during  the  period  April  1,  19o9 
through  Ilarch  31,  1970  at  the  Central  Library  building  and  at 
twenty-five  other  locations  as  specified  in  the  specifications 
in  a  total  aiaount  not  to  exceed  nine  thousand  tiiree  hundred 
seventy-tvro  dollars  (^1^9,372.00). 

For  cleaninr,  polishinr:.  and  maintenance  service  at  Central  i-it)rar.7  building 
-.-  for  which  the  folloT-Jinr;  bid  was  received  on  February  19,  19o9.: 


Period  I   $7,l60. 

Period  II  vl9,92Q, 

;^27,ObO. 


Empire  Gleaning,  Inc. 

163  Meridian  Street 

East  Boston,  Ilassachusetts 

On  notion  duly  made  and  seconded,  it  V7as 

VOTED:  that  there  be  awarded  to  Empire  Cleaning,  Incorporated, 

163  Meridian  Street,  East  Boston,  Ilassachusetts,  the  sole 
bidder  in  the  public  bidding,  the  contract  for  the  cleaning, 
polishin'--,  iuifl  maintenance  service  at  the  Central  Library 
building^for  the  period  April  1,  19^9  tiirough  ixarch  31,  1970 
in  the  total  amount  of  tvrenty-seven  thousand  eighty  dollars 
($27,080.00) • 

Award  of  contract  for  provision  of  drivers  and  for  mainuenance  and  garag 
of  four  bookmobiles  --for  ^riiich  the  follo^^ng  bids  were  received  on 
February  13s  1969: 


in; 


I 


i 


CO 

o 


I 


I 


I 


I 


C.S. Walsh  Trans- 
Gasey  cz  Hayes,  Inc.    portation.  Inc. 


Drivers 

(a)  Rate  per  hour,  straight  time 

(b)  Rate  per  hour,  overtime 

Maintenance  and  (General)  Repair 
Personnel  (exclusive  of  mechanical, 
heating,  ventilating,  etc.  repairs): 

(a)  Rate  per  hour,  straight  time 

(b;  Rate  per  hour,  overtime 

Garaging  (i\nnual  Charge  per  bookmobile) 

Address  of  Garage 

Price  of  Major  Brand  Gasoline  (per  gal) 


$U,22 
5.32 


^ 


$3.78 
*.78 


$3.71 
$3.71 

$99.00 

3U5  L  street 
South  Boston 

$.275 
Cities  Service 


Brand  Nan^      ,     .     ^.   ,      .,  >  07c: 
Price  of  Unleaded  (lihite)  gasoline  (per  gal^v.-^fp 


Replacement  of  parts  and  supplies 
Percentage  of  markup 

On  motion  duly  made  and  seconded,  it  was 


» 


$3.25 
$3.25 

$1,150.00 

U5  D  street 
South  Boston 

$.25 

Citgo 
ip.25 

5% 


VOTED:  that  there  be  awarded  to  Casey  ^  Hayes,  Inc.,  3U5  D  Street, 
Boston,  Massachusetts,  the  lowest  responsible  and  eligible 
bidder  in  the  public  bidding,  the  contract  for  the  provision 
of  drivers  and  for  the  raaintenance  and  garaging  of  four 
bookmobiles  for  the  period  April  1,  I969  through  March  31, 
1970  at  the  following  rates: 


Drivers: 

(a)  Rate  per  hour,  straiglit  time 

(b)  Rate  per  hour,  overtime 

Maintenance  and  (General)  Repair  Personnel  (ex- 
clusive of  mechanical,  heating,  ventilating, 
etc.  repairs): 

(a)  Rate  per  hour,  straight  time 

(b)  Rate  per  hour,  overtime 

Garaging:   (Annual  charge  per  bookmobile) 

Address  of  Garage 
Price  of  major  brand  gasoline  (per  gal.) 
Price  of  unleaded  (white)  gasoline  (per  gal.) 
Replacement  of  parts  and  supplies: 

Percentage  of  markiQD 


ii>U.22 
$5.32 


$3.71 
$3.71 

$99.00 

3i^5  D  street 
South  Boston 

i|>.275 
vi275 


63 


64 


65 


Award  of  contract  for  transportation  of  books  and  other  raaterials 
hPtii^f^n  the  Central  Libra^rv  and  other  units  of  the  Library  5ystei.i  -- 
for  wliich  one  bid  was  received  on  February  10,  1969; 

On  motion  duly  made  and  seconded,  it  was 

that  there  be  awarded  to  G.  S.  V/alsh  Transportation,  Inc., 
66  Wood  Road,  Braintree,  l.assachusetts,  the  sole  bidder  in 
the  public  bidding,  the  contract  for  the  transportation  of 
books  and  other  materials  between  the  Central  Library  and 
other  units  of  the  Library  System  for  the  period  April  1, 
1969  tliroufili  March  31,  1970  at  the  foUoiang  rates: 


1 


I 


VOTED: 


Rate  per  truck  for  tliree  (3)  trucks  for  forty- 
hour  week  (for  trucks  of  lOOO  lbs.  capacity) 

Rate  per  hour  per  truck  for  all  hours  such 
1800  lb.  trucks  are  used  beyond  eight  (8) 
hours  in  any  working  day 

Rate  per  hour  per  truck  for  a  fourth  or  more 
additional  trucks: 

(a)  During  any  working  day  —  majcLmum  eiglit 
(8)  hours  and/or 

(b)  Beyond  ei^t  (8)   hours  in  any  \rorld.ng  day: 

For  trucks  of  I8OO  lbs.  capacity  —  mimjnun 
four  (U)  hours 

For  trucks  of  3,  ^9  or  10  tons  cajDacity  — 
min.Tjnuifi  eight  (8)  hours 

Rate  per  hour  per  truck  for  all  hours  trucks  are 
used  on  Saturday's  ana/or  oundays: 

For  trucks  of  I80O  lbs.  capacity 

For  trucks  of  3,  ^9   or  10  tons  capacity 
—  minimum  eight  (8)   hours 


;pl86.00 


$i;.65 


CO 


vU.6^ 


I 


I 


'^h.6^ 


$U.65 


For  preparation  and  suppl^/ing  of  various  catalog  cards  --  for  wliich  one 
bid  only  was  received  on  February'  11,  19^9: 

On  motion  du3.y  mcide  and  seconded,  it  was 

VOTED:  that  there  be  intered  into  with  General  Microfilm  Company, 
ICX)  Inman  Street,  Gaiabridge,  Massachusetts,  the  sole  bidder 
in  the  public  bidding,  a  service  contract  for  the  prepara- 
tion and  supplying  of  various  catalog  cards  for  the  period 
April  1,  1909  tlirough  ilarch  3i,  1970,  the  total  fee  thus 
charged  to  be  subject  to  the  terras,  agreements,  and  condi- 
tions sot  forth  in  said  contract. 


I 


I 


The  Director  reported  that  in  preceding  years  the  contract  for 
^ard  and  patrol  protection  at  the  Central  Library  buildin^  and  at  the^ 
SrrarTBook  sSrage  Area  m  Long  Island  had  ^-^^^-^^^  ^^f  ^^^^f  ^^^ 
advertising  on  the  basis  that  this  was  a  professional  servxce,  that 
S  the  SI  of  the  award  of  the  last  contract  this  had  been  questioned 
by  To   Bo;^on  FinLce  Coi:..n.ssion  and  follc^ing  consultation  wxth  the 
cLSssion  the  Library  had  stated  that  the  next  contracj  would  be 
awarded  tlirough  public  bidding,  he  stated  that  bias  had  nad  to  oe 
dJS  pending  preparation  of  a  new  contract  fori,  and  would  not  be 
feceived'^^tS  the  foUo^^ng  week.  He  requested  pennission  to  av^ard 
the  sSd  contract  to  the  low  bidder  in  the  public  bidding. 

On  motion  duly  laade  and  seconded,  it  was 

VOTIiD:  that  the  Director  be,  and  hereby  is,  authorized  to 
aioprove  the  entering  into  a  service  agreement  with 
the  lowest  bidder  in  the  public  bidding  for  provision 
of  ruard  and  patrol  protection  at  the  Central  Li- 
brari--  building  and  at  tlie  Library  Book  Storage 
Area  on  Long  Island  for  the  period  April  1,^ 1969 
through  Ilarch  31,  1970,  for  wliich  service  tne  bids 
are  to  be  publicly  opened  and  read  on  Tuesday, 
March  11,  1969  at  10  a.m. 

For  Those  Contracts  To  Be  Awarded  Without  Public  Advertising: 
For  fumisliing  of  a  professional  service: 
On  motion  duly  made  and  seconded,  it  was 

VOTED-  that  there  be  entered  into  with  Uie  American  District 
Telegraph  Company,  60  State  Street,  Boston,  a  service 
agreement  for  the  period  April  1,  1969  through  March  31, 
1970  for  furnisiiing  of  inspection  service  for  the  com- 
bination watchman-recording  and  fire  alan.i  system  in 
the  Central  Librarj^  building,  the  total  fee  thus  charged 
to  be  subject  to  the  tenas,  agreements,  and  conditions 
set  forth  in  said  agi-eeiaent. 

The  Director  reported  that,  inasmuch  as  it  was  required  to  have  in 
the  -lavor's  hands  30  days  before  effective  date  all  contracts  awarded 
.!i?horpubliradve^^     the  contract  for  the  rental  of  certaindata 
nrocessinr  equipment  could  not  be  held  until  the  present  meeting  and  had 
To  belroLsLd^  that  the  matter  had  been  revie.:ed  ^^^h  thejr^^^^ 
and  that  he  vras  now  requesting  confirmation  of  uie  action  ^aken. 

On  motion  duly  made  and  seconded,  it  was 

VOTED-  that  the  action  tal:en  by  the  Director  to  process  the 
award  of  a  contract  to  the  International  Business  ^ 
Machines  Corporation,  1730  Cambridge  Street,  Cambridge, 
Kassachusc3tts,  for  rental  of  certain  data  processing 
equipment  during  the  period  April  1,  1969  through 
March  31,  1970,  be  and  hereby  is  approved. 

and 


66 


67 


VOTKD:  that  there  be  awarded  to  the  International  Business  Ilacliines 
Corporation,  1730  Cambridge  Street,  Cambridge,  Massachusetts, 
the  contract  for  the  rental  of  certain  data  processing 
equipment  during  tlie  period  April  1,  1969  tiirough  Harch  31> 
1970,  -ohe  total  rental  thus  charged  to  be  subject  to  terns, 
agreements,  and  conditions  set  forth  in  said  contract. 

The  Director  reported  that  sub-bids  had  been  received  for  work  in 
connection  vdth  the  erection  of  the  Addition,  that  'the  sub-bids  were  slightly 
over  the  estimate  for  the  total  work  of  sub-bidders,  and  that  both  he  and 
the  architects  were  cautiously  optimistic  that  the  general  bidders  portion 
of  the  vjork  would  bring  the  total  project  within  budget.  The  Director 
further  reported  that  only  one  bid  had  been   received  for  Waterproofing, 
that  it  was  in  the  amount  of  ^3^1,^79  and  over  budget,  and  that  upon  advice 
of  the  architects  and  in  accordance  \j±th   the  provisions  of  law  the  bid  was 
rejected  and  general  bidders  were  requet-^ted  to  carry  an  araount  of  h>150,000 
for  this  work. 

The  Director  reported  that  work  on  the  construction  of  the  Brighton, 
Charles toi-jn  and  r'ields  Corner  Branch  Libraries  has  been  delayed  but  that 
vjork  on  all  buildings  shotild  be  comiDleted  oy  suimaer.  He  e:xpressed  concern 
over  the  fact  that  contracts  have  not  beei.  awarded  for  the  furniture  and 
equipment  for  these  libraries.  It  v:as  sUt_,gested  that  a  letter  of  concern 
be  sent  to  the  Director  of  the  Public  Facilities  Departjnent  particularly 
in  respect  to  tlie  Brighton  Branch  Library  wliich  is  nearest  to  coirqpxetion. 

The  Director  reported  that  the  Public  Facilities  Department  had 
negotiated  a  contract  for  the  construction  of  the  urove  hall  Branch  Library 
idthout  consulting  tiie  Library-  at  a  price  in  excess  of  $$0  a  square  foot, 
rhe  Director  indicated  that  the  records  should  show  that  the  Trustees  had 
not  been  consulted  on  this  award  of  contract. 

In  the  matter  of  the  oouth  End  the  Director  reported  that  the 
Architect  was  preparing  working  drawings  and  that  bids  for  the  project 
could  be  expected  by  late  spring.  He  also  reported  that  the  Boston 
Redevelopment  Authority  had  arranged  for  a  meeting  of  interested  ^roups 
in  the  South  End  and  that  Ilr  Qiurgola,  the  ^a-cliitect,  would  be  present 
and  a  re^^resentative  from  the  Library. 

The  Director  reported  that  word  had  come  from  the  Public  Facilities 
Department  that  steps  should  be  taken  to  prepare  a  revised  prograi-i  for  a 
larger  building  for  the  Dudley  Street  area,  that  such  a  program  had  been 
prepared,  and  that  the  Library  was  now  awaiting  a  conference  vatii  the 
a^-)propriate  officials  froii  tlie  Public  Facilities  Deprartraent  as  a  first 
step  to  getting  the  building  prograra  under  way  once  again. 

The  Director  reiJorted  that  tliere  was  still  notliing  to  report  on 
a  new  branch  library  for  the  Lower  Hills  section  of  the  City. 


I 


I 


CO 
r-l 

o 


I 


I 


I 


I 


The  Director  brought  to  the  attention  of  the  Trustees  the  matter 
of  damage  to  the  bronze  cresting  on  the  roof  of  the  Blagden  Street  side 
of  the  buildin^  vrhere  heavy  ice  and  snovr  had  broken  a  six  ton  section  of 
the  cresting  causing  it  to  hang  in  a  precarious  position  above  the  Dlagden 
Street  sidewalk,  that  the  Public  Facilities  Department  had  been  consulted 
and  that  imiaediate  steps  had  been  ta>:en  to  reiiiove  the  broken  cresting 
before  it  fell  and  caused  daraage  to  the  platfonn.  Steps  also  have  been 
talcen  to  have  the  necessary  repairs  raade  to  the  daiaaged  gutter,  roof  and 
bronze  cresting. 

A  report  was  made  by  the  Director  on  the  recent  hearing  before 
the  legislative  Committee  on  Administration  on  House  No.  1333  to  revise 
State  Aid  Library  legislation.  The  Director  indicated  that  it  had  been 
a  most  satisfactory  hera-ing,  tliat  hcj  and  others  had  addressed  the  Gomiiittee, 
and  tliat  word  had  been  received  tliat  the  Committee  x^uld  report  the  bill 
favorably.  The  next  step  will  be  for  tiie  bill  to  be  considered  by  the 
Comraittee  on  Mays   and  Means. 

The  Director  stated  that  the  annual  meeting  date  fell  on  the 
first  Monday  in  Hay  and  tliat  it  v/as  custoiaary  to  postpone  die   annual 
meeting  to  the  date  of  the  next  following  regular  meeting,  wiiich  in  19^9 
would  be  May  9. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  tlxe  annual  meeting  be  postponed  from  Monday, 
Hay  5  to  Friday,  Hay  9. 


Dissolved: 


"Secretary 


Minutes  of  Meeting 
Administrative  Agency 


m  Board  of  Trustees 
Monday,  March  2U,  1969 


An  executive  session  of  the  Trustees  of  the  Public  Library  as  an 
AdLiinistrative  Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room 
on  Monday,  Harch  21;,  1969,  at  10:0f^  a.m. 

Present:  Messrs  Caiiham,  Murray,  O'Connell  and  Parker. 
The  President,  lir  Canham,  in  the  chair. 

The  President  welcomed  Messrs  Vincent  Vappi,  Robert  P.  McDonald, 
and  Jolin  X,  Foley  from  Vappi  ^  Co.,  Inc.,  who  came  before  the  Board  to 
discuss  their  bid  which  had  been  the  low  one  submitted  for  the  construction 
of  the  Addition.   Tlie  President  stated  that  funds  are  not  available  to 
award  a  construction  contract  in  the  amount  of  their  bid  of  .v23,i^^^>000., 
that  it  was  believed  that  the  prices  in  their  bid  for  the  structural  steel, 
concrete,  masonry,  omaiaental  metal,  and  mill  ^Tork  could  be  substantially 
reduced,  that  the  Trustees  vjere  invitin^  the  Vappi  Company  to  reexamine  the 
various  elements  wiiich  composed  their  bid  to  the  end  tliat  the  bid  could  be 
reduced,  that  the  Trustees  vrere  not  interested  in  accepting  either  iUtemate 
No.  1  or  iuLtemate  No.  2  and  that  failing  to  enter  in  a  contract  with 
Vappi  (X  Co.,  Inc.,  the  Trustees  would  reject  all  bids  and  as  a  charitable 
cori^oration  negotiate  a  contraxit  for  construction  of  the  /Edition. 


68 


69 


llr  Vappi  indicated  that  there  vzere  two  areas  to  be  examined  in  his 
bid  (1)  the  reneral  worl:  to  be  performed  by  people  selected  by  him,  and  (2) 
the  ijork  of  all  the  filed  sub-bidders.  Ilr  Vappi  inquii-ed  as  to  whether 
the  Trustees  expected  the  construction  cost  figui^e  to  be  under  s^20,000,000. 
The  President  responded  in  the  negative  but  expres::;ed  a  hope  that  the 
reduction  could  be  in  the  amount  of  1^:^. 

The  President  read  a  coinmunication  from  the  architects  reporting  that 
they  had  been  assessing-  the  qualifications  of  xhe   filed  sub-biaders  anO   that 
they  are  unable  to  confirm  the  satisfactory  qualifications  of  tirie  low  sub- 
bidders  under  Section  5G  for  Arcl:dtectural  lironze  Viork  and  section  liiA  for 
Elevators  and  Dumbwaiters,  llr  Vappi  indicated  that  tiiis  natter  would  oe  taken 
into  account  in  reconsideration  of  tiieir  bid. 

l-ir  Vappi  stated  that  he  and  his  people  would  need  about  10  days  to 
talk  idth  the  filed  sub-bidders  and  to  reassess  their  bid  to  the  end  that 
the  total  cost  of  construction  can  be  reduced  wiiich  vjould  allow  the  Trustees 
to  proceed  with  the  Project, 

Adjourned  at  10:2$  a.m. 

"eiu 


Minutes  of  Meeting 
Administrative  Agency 


Jn  Board  of  Trutitoes 
Tuesday,   April  o,  19o9 


\  spr-cial  meetinc  of  the  ..dniinistrative  A.^ency  of  the  Trustees  of  the 
Public  Library  of  the  City  of  xioston  was  held  in  the  Trustees  itoom  on  Tuesday, 
April  b,  1969  at  10:00  a.m. 

Present:     Messrs  Ganhan,   O'Connell,   Parkor  ajid  itabb. 
The  Pi^esident,  Mr  Ganham,   in  the  chair. 


The  i  resident  welcomed  iiossrs  Vincent  Vappi  ajid  Robert     McDonald 

and  e::q3ressed  hope  that  the   ^entlemen  ..ould  have 


I'rom 


Vappi  :  Company,  Inc.,  —  _.^- .  -         .     .    ^^ 

interesting  news  as  a  result  of  their  reexai.dnation  of  the  various  elei.ienoo 
in  their  bid  for  the  construction  of  the  Audition. 

Mr  Vappi  staged  that  the  news  was  not  encoui^aging,  that  tliey  had  evaluated 
their  costs  and  the  bids  for  all  sub-contractors,  that  the  price  for  steel  ^ 
vjas  Jn  line,  tliat  the  work  on  the  foundations  was  actually  v300,000  lower  ouon 
it  should  have  been,  and  tliat  on  the  basis  of  plans  and  specifications  olieir 
bid  was  accurate. 

Mr  Vappi  comiiented  that  on  a  job  of  this  size  they  should  e:>q:)ect  for 
general  overhead,  profit,  ajid  indirect  costs  a  sum  approaching  tiiree  quarters 
of  a  million  dollars. 

Mr  Vappi  indicated  that  it  was  difficiat  at  tliis  time  to  negotiate  idth 
sub-contractort;  inasrauch  as  a  contract  liad  not  been  awarded.  He  stated  that  m 
•oinf  over  bids  vdth  sub-contractors  he  believed  that  a  savings  of  ^'250,000 
could  result  in  the  bid  for  steel  oy   n^odifications  in  the  fabrication  of  the 
steel.  He  also  believed  that  there  mght  be  a  savings  of  1,200,000  m  the  oid 
for  electrical  work  by  changing  some  of  the  light  fixtures.  However,  he  v/as 
not  sure  that  such  changes  would  be  acceptable  to  the  arcnitects  aiid  tue 
Trustees. 


I 


I 


CO 


I 


I 


I 


I 


The  President  inquired  as  to  the  dix Terence  betv/een  the  Turner 
estimate  and  the  actual  bid  for  the  steel.  Mr  Vappi  replied  that  his 
people  had  talked  with  representatives  of  tiie  Vjest  r^nd   Iron  Gompany  and 
they  were  of  the  opinion  that  the  filed  bid  for  steel  V7as  in  order  and 
that  the  price  probably  was  high  because  1,900  xons  of  steel  would  be 
needed  on  a  teinf)orary  basis  in  order  to  build  the  roof. 

The  President  asked  Mr  Vappi  to  indicate  the  possible  savings  as 
he  savj  them.  Mr  Vappi  replied  that  by  certain  changes  a  savings  of 
$200,000  could  be  realised  in  the  steel  bid,  ^'210, 000  in  the  electrical 
bid,  and  other  changes  which  i light  come  to  .,1,000,000  but  he  could  not 
guarantee  any  of  them  at  this  time  because  he  did  not  l:now  what  changes  or 
modifications  would  be  acceptable  to  the  :.rciiitects  and  the  Trustees. 

Mr  Vappi  stated  that  he  had  been  talking  to  certain  people  in  the 
city  government  and  they  nad  indicated  that  the  Trustees  could  ,,et  an 
additional  couple  of  million  dollars  for  the  project  from  the  city. 

Discussion  followed  as  to  the  amount  of  laoney  available  froia  various 
sources,  the  possibility  of  taking  out  the  gxaniLe  in  the  dreat  Hall  and 
using  plaster  and  a  vinyl  covering,  and  the  prospect  that  the  Tiustecs 
miglit  reject  all  bids  and  go  before  uhc  Supreme  Judicial  Court  for  the 
purpose  of  having  the  City  transfer  to  tlie  Trustees  the  money  appropriated 
for  the  Addition. 

The  President  thanlced  Mr  Vappi  and  Mr  McDonald  and  stated  that  the 
Trustees  lashed  to  tall<:  iJith  their  legal  counsel  and  /irchitects  and  there- 
after would  be  in  touch  \rith   them.  They  then  withdrew, 

Mr  v;illiam  H.  kerr,  of  tlie  Law  Departeient  and  Messrs  John  Burgee, 
Robert  Abraliamson  and  Albert  Anderson,  Arcldtects,  came  before  the  noard. 

The  President  inforr.ied  the  ^roup  of  what  had  transpired  v/ith  Mr  Vappi 
and  Mr  McDonald.  He  raised  the  question  as  to  whether  final  action  in  the 
Vappi  bid  had  to  be  talcen  by  April  2i?th.  Mr  Kerr  responded  tliat  an  extension 
could  be  obtained  froi-i  Mr  Vappi  but  that  it  vjould  be  desirable  to  talce  action 
prior  to  April  2l?th. 

Discussion  folloxTed  on  the  difference  between  the  Turner  estimate 
and  the  Vappi  bid  and  the  statements  made  earlier  in  the  meeting  particularly 
about  tlie  steel  bid.  Mr  Burgee  stated  that  the  Vappi  people  were  in»ong  in 
stating  that  the  steel  bid  could  not  be  reduced  and  he  could  substantiate 
his  statement. 

lir  Kerr  raised  two  fundainental  questions  (1)  were  the  Trustees  still 
of  the  opinion  that  the  Vai^ni  price  was  so  high  that  in  conscience  they  could 
not  award  a  contract,  (2)  did  the  Trustees  wish  to  i.-iOke  inquiry  from  the  city 
fiscal  officers  as  to  the  availability  of  more  money  for  the  project. 

The  President  responded  that  on  the  high  ^jrice  he  believed  the  uoard 
is  not  confident  that  they  can  get  a  lower  price  under  any  circumstances. 
Mr  Kerr  coiamented  that  even  if  the  Board  went  before  the  oupreme  Judicial 
Court  in  order  to  negotiate  a  bid  they  irdght  find  themselves  involved  in 
litigation  wliich  irdght  delay  the  project. 


70 


71 


Discussion  followed  on  Mr  Kerr's  second  question  about  the  need  for  nore 
money  fron  tlie  City.  Mr  Parker  made  the  observation  that  the  Trustees  V7ere  in  a 
difficult  position,  that  a  -eneral  atterpt  should  be  made  by  the  Arcliitects  to 
get  lir  Vappi  to  reduce  his  price  hopefully  by  a  million  dollars,  consider  tlie 
elimination  of  the  granite  in  the  Great  Hall,  and  then  sx^   a  contract  under 
this  framevjork  inasmuch  as  the  Board  has  the  necessai^y  funds. 


I 


Mr  Burgee  stated  that  liis  best  advice  to  the  Board  was  that  a  million 
dollai^s  could  come  out  of  the  Vappi  bid  but  that  at  tiiis  time  he  could  not 
^•uarantee  it  until  he  had  an  opportunity  to  tallc  dii^ectly  vjith  the  Vappi  people 
and  the  sub-contractors. 

The  Director  stated  at  the  present  time  the  Trustees  have  in  hand 
s>3>9Gl>000  from  Trust  i<\uxls  (t-ath  aii   additional  ajaoiint  of  .^ibOO/JOO  in  income 
ejcpected  in  the  ne:>rt  two  years),  v35^0,000  in  Federal  r'unds,  and  .^S, 000,000 
from  Jity  funds,  malcinc  a  r;rand  total  of  $22,931,000.  The  President  commented 
that  xxdth  this  a.iount  of  money  a  contract  coiad  be  signed  with  /appi  provided 
a  million  dollars  could  be  taicen  out  of  the  bid,  and  as  a  safeguard  the  possible 
elimination  of  the  -^raidte  in  the  areat  Hall  but  vdth  a  letter  of  intent  to 
restore  it  in  the  course  of  construction  if  the  funds  for  restoration  become 
available. 

Kr  Kerr  stated  that  he  believed  that  it  was  wise  at  this  time  to  ask 
Mr  Robert  Keimey,  Director  of  Public  Facilities  DOi^artment  to  com.e  before  the 
Board.  It  was  agreed  and  ai'ter  a  telephone  call  Kr  Kerr  reported  that 
Mr  Kenney  could  be  ^.resent  at  2:00  p.m. 

'The  l^es:dent  was  called  to  the  telephone  to  t£ilk  to  lir  Vappi  who  had 
returned  to  riis  office.  The  President  reported  that  lir  Vappi  had  stated  in 
the  telephone  conversation  that  it  micht  be  possible  to  reduce  their  contract 
price  by  01,000,000  by  taliin^i  the  two  Alternates,  plus  v200,000  from  other 
sources,  and  indicated  a  willingness  to  sign  a  letter  of  jntent  to  restore ^ 
the  two  .Utemates  at  a  later  date  and  at  the  same  cost  figures  in  their  bid. 

lir  Parker  reported  triat  $93'0,000  of  U.  d.  Treasury  Bills  would  mature 
on  April  10,  I969  in  the  Benton  Buildin^^  Fund.  He  stated  that  if  a  contract 
was  signed  for  the  Addition  the  Arci.itects  would  be  entitled  to  a  further 
payment  under  their  contract  in  the  ajaount  of  approxir.iately  $5^1,000,  and 
thereafter  for  a  period  of  36  months  an  amount  of  approximately  $9,200  monthly. 
In  view  of  these  requirements  Investment  Counsel  had  made  recommendations  for 
short  and  long  term  investments  for  the  maturing  treasury  bills. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  Collector-Treasurer,  be  and  hereb-,-  is  authori^.ed 
and  directed  on  i.ehalf  of  tiie  Trustees  of  the  i'ublic  Li- 
brary of  the  City  of  Boston  to  talce  tiie  follomng  action 
in  respect  to  the  BKKTjiI  BUlLDHia  FUIID: 


To  Purchase: 


0^66,000. 
$30,000. 
.^30,000. 
$360,000, 


Treasury  Bills  due  ^^/V^/69 
Treasury  Bills  due  7/3/69 
Treasury  Bills  due  I0/2/69 

Federal  national  iiortgage  Assoc. 

dated  U/lO/69  6.6^:.;  due  6/IO/7I 


U. 

u. 
u. 


o. 


k>. 


^» 


I 


CO 


I 


I 


I 


I 


and 

VOTED: 


that  the  Becretar^'  Pro  Tem  be  and  hereoy  is  authorised 
and  directed  to  notify  the  Collector-Treasurer  oi   the 
foregoing  vote. 


The  meeting  recessed  at  12:1b  p.in-. 


The  neetiriE  resuiaed  at  2:10  p.n.  iJhen  lir  Hobert  Kermey,   Jireotor 
of  Public  Facilities  Departiiient  cane  beroro  the  Joai'd. 

me  President  recapitulated  for  lir  rlemey  what  load  transpired  in 
the  morning  session  of  i-he  Joarti. 

Mr  ilenney  seated  that  any  del^  in  construction  would  only  oring 
higher  costsTid  that  new  196?  union  contracts  would  certaxnly  send 
construction  costs  up, 

Hr  Kenney  inquired  as  to  when  the  Trustees  would  oe  requesting 
^oney  foF the  renovation  of  tixc  present  buildinc  and  *f /■'-=  =°f^,'^^[;f 
be^  The  DJxector  responded  that  the  yeai-  probably  would  be  1971  and  tne 
amount  might  be  v2, 000, 000. 

Mr  Kenney  cemented  ^chat  it  iri-cht  be  possible  at  this  ^'^  /°^  J^'^ 
I^blio  .'aoilitiel  Co,.dssion  to  .n^e  available  to  the  ^™stees  fron  the  new 
'■?  900  000     loan  order  for  library  purposes  a  sura  of  vl,OOG,000  ioi  the 
'iditior^i'r^rr  stated  that  before  the  i-ublic  .'acilities  Gornnission 
could  riko  the  loan  order  noney  for  the  .ddition  available  ^  ^he  f ustees, 
it  would  be  necessary  for  the  Trustees  -oo  aeed  over  to  ti^e  .ity  the  land 
vriiich  is  in  the  name  of  the  Trustees. 

Discussion  followed  on  procedure  to  be  followed  and  it  ,^  aj^eed 

that  the  Arcldtects  should  confer  vdth  l.r  Vappi  anci  "j^^  P^°P,^!„nie  dow^ 
L^r^^nin-     niu-ticularly  on  work  on  the  excavation  and  to  try  and  txe  oown 
s^ecm'^oSitst;  savings  in  all  other  ax-eas  .rithout  rej.ovir.s  the  granite 
?^  tJ;:  ^.^t  Hnll      l-iT  Feme-  offered  to  have  Ur  Garl  'vJashbum,   a  cost 
conslStSffx^rf ^s  '^a^rslt  vd«.  the  .xchitects  to  help  ascertain  where 
savin^^s  could  be  made. 

Again  there  was  discussion  about  the  .pril  2Sth  date  °^^  "^^f/^^  !^^^°" 
must  be  tLen  on  the  acceptance  of  rejection  of  bids.     "^ J^'^^^^.^f^^^es 
that  there  ^/oula  be  no  pix,ble^  on  arrancp-ng  a  meeting  f  ^^^  '^^"^f,  S 
..        •      •    ^       s'-io  ',r.nctppq  m-reed  to  the  steps  to  have  the  uecessari   xet^cu. 
worSep^ed  "r  tS;  trLXof  the  land  'to  the  Gity  and  at  the  sa.ae  tirae 
to  send  t^the  kolic  facilities  Gor.ai.sion  a  statement  as  ^  tne  anount  of 
trust  fund  money  that  has  gone  into  the  acquisition  ox  the  site. 

aie  -aoard  agreed  to  adjourn  subject  to  tiio  call  ox  the  iTcsident 
when  the  i^cStfcts^were  ready  to  report  or.  tlveir  negotiations  with  to  Jappi 
and  his  people. 


Adjourned   at  2:3'0  p. 


,m. 


em 


72 


Kinutes  of  Ileeting 
AdiiiiTiistrative  A;_;ency 


In  Board  oi*  Trustees 
Thursday,  April  2U,  1969 


•  1  ..Pt-in.  of  the  Board  oi  Trustees  in  charge  of  the  Library 
Bepart.ent^S^the  Cito^  Bos^^  Zs  held  in  the  Trustees  Koo.  on  Thursday, 
April  2U,  1969  at  9:00  a.m. 

,.     ^     .     r^i-r>rmp-n     Ilm^ray,   Parker  and  Rabb,     Present 

^^^T^^r^^tt^^^  .iXli-  Korr  or  the  Law  .epart.ont. 

The  President,  Mr  Ganhai::,  in  the  chair. 

,^  director  ,outUne.  ^^^^^^^Z;^^  l^fx-cfacmtLre 
able  Which  had  been  axscu.sed  ;!-^!^^^f  ^^^^^=^^„°  ,,,,,,  ^,  order  deductions 
partoent  on  April  22     :^"^^^^^^^^^  ^.^^^  the  architects  and  la.  nobert  P. 
aGreedtoonApril23-taconiert.ro  ,,as  presented .     These  change  order 

KcUonald,  Vice  President     Vappx  «  ^°- '  f  °-  ,"^^^f '^elo,,;  .21,500,000.     'xhe 
e^tinates  were  to  reduce  the  '=°f ^°^,^"=  °°';^^''f^^^''^ftne  f i  ure  oi'  .,;21,200,wOO 
Director  h.d  discussed  mth  Mr  John  '^-^^^^^  ^"°  "^^j^°^^^L^tes  ibr  the  total 
on  w-.^ch  to  base  the  -^^ ^^^ ^^;^X:fte  Chainaan  asKed 

iv,r,n  the  arrival  of  Mr  Robert  T.  Kenney,  Ur  i.err  read  a  drtuTt  docuiiient 

The  answer  was  no. 

At  ^0■v;  a-r     llr  iicDonald  and  iJ  i'oley  of  Vappi  &  Gonpany,  Inc.  joined 

esDecially  in  lirht  of  recent  labor  ne.otiatiun  increases  ^^J^^/':^^ 
especiaj-xjr   j-^i  -^-^^  ^^i^r  ^    T'  virimice  in  Vappi  quantiov  talce  Oil 

Hartford,   and  that  there  was  only  a  jj/o  variance  xn  ^^ij.    i 

coripared  to  the  Turner  and  iiuckin^^ham  estn.iates. 

VaoDi  proposed  a  f ui^ther  reduction  of  ,6i,000.     i.  request  for  an 
e.ctensioI%?   s^^onths  for  ti.e   300  was  ruled  out  b,^^  .err.     Vappi's 
renuest  for  assistance  in  obtaining  permission  f roia  i.he  luolic^Jorks 
O^SSssion  and  Police    .ep.^ment  for  the  use  of  part  o     ^^ ^^ 
and   .oylston  streets  will  ^e  e^ored     J^^gJ^^^ ^^^^J^^ 
street,  half  of  li:eter  t>treot  ana  part  oi  ^ae  oiuex.cu-i.  uu      ^ 

in  t>ie  discussion  relatinc  to  a  reduction  in  bond  '^^^ff,^;^  ^'^^ 

individual  Trustee -s  fiscal  rcspoasioility  was  raised  by  V.r  .taoo  wno  ;--as 
goinc  to  consult  his  lawyer  on  this  point. 


1 


I 


00 

o 


I 


I 


I 


I 


The  Director  presented  a  copy  of  a  deed  prepared  by  the 
Goi^oration  Counsel's  office,  transferring  from  the  Corporation  to  tlie 
City  of  lioston  in  trust  for  public  librar^^  purposes  the  land  ooundea  by 
BlascJen  Street,  Exeter  street,  Boylston  Street,  and  the  rear  of  the 
existing  public  library  building  on  Dartmouth  Street  at  Copley  L.quare. 

Upon  liotion  by  ::sgr  Ilurrav  and  seconded  oy  llr   Parker,  it  vms 

VOTElh  that  the  President  be  authorized  to  execute  and 
deliver  said  deed. 

The  director  reported  that  only  one  oid  V7as  received  in  the 
public  bidding  for  the  supplying  of  book  jackets,  ^incc  time  would  not 
allow  postponing  action  until  the  next  regularly  scheduled  meeting  of  the 
Board  approval  was  requested  for  the  contract  at  this  meeting. 
^On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  awarded  to  3ro-Dart,  Inc.,  !?6  i:.arl 

Street,  hewark.  Hew  Jeruey,  tlie  sole  bidder  in  the 
puolic  oiuding,  i-he  contract  for  supplying  book 
jacket  covers,  as  specified  in  the  specifications, 
in  a  total  airiount  not  to  exceed  eiglit  thousand  ^even 
hundred  twenty-four  dollai's  and  seventy-five  cents 

Upon  motion  of  lIsgT  Hurray  and  seconded  by  Mr  Parker  the  meeting 
was  adjourned  at  11:2^  a.m. 


Dissolved: 


vWju* 


wV3a  ^ 


Secretary  Pro  Ten 


/\  t\  'V  f\ 


"fc         /»         i\         /»         '* 


#»  /%         tS 


(SK'iL) 


Appendix  A 


THE  CITY  OF  BOSTOH 
Public   Facilities  Dcpartr.ent,   One  City  HaU  Square,   Soston,  Mass.   02201 


Gori"Ti  ssioner  s 
Edward  T.   oullivan 
Hale  Champion 
VJilliajn  H.  v)hrenberger 


Robert  T.  heniiey.  Director 
Tel.   (617)   722-1:100 


April  2I;,  1909 


3y  this  writing  signed  by   a  majority  of  its  members  and  filed 
with  its  Secretary,  the  Public  Facilities  Commission,  recogidzing  that 
the  trustees  of  the  public  library  of  the  City  of  Doston  for  the  time 
being,  i^e.,  the  i^oard  of  Trustees  in  charge  of  the  Library  Departiaent 
of  tlie  City  of  Boston,  are  by  virtue  of  Chapter  lli;  of  the  Acts  of  lb7b. 


73 


74 


*\      *\      f\ 


75 


as  amended,  a  corporation  holding  funds  available  to  defray  in  part  the  cost 
of  oonstruotine  under  the  aeyis  of  cold  trustees  an  addition  to  the  existina 
publio  library  on  Dartmouth  .street  at  Copley  Square,  iioston,  does  hereby 
delecate  to  said  ^oard  of  Trustees  in  charge  of  the  Library  Departiaeiit  of  the 
Jity  of  Boston  the  power  and  functions  of  this  Commission: - 

(a)  To  construct  on  the  site  bounded  by  ula^^den  Street,  Kxeter  Street, 
aoylston  Street  aiid  the  re«r  of  the  existing  public  librarj^  on  Dartnouth  Street 
at  Copley  Square,  Boston,  wixLch  site  is  hereby  selected  by  this  Corudssion  as 
the  site  for  said  addition,  an  addition  to  said  existing  public  library 
subsT^antially  in  accordance  .ath  worlcinc  dravrin^^s,  detailed  specifications  and 
addenda  prepai-ed  by  Philip  Johnson  and  Arc.dtects  Jesifin  uroup.  Inc.,  toi^ether 
d/b/a  /architects  for  the  Boston  Public  Librar-y  Addition,  in  connection  xdth 
which  general  bids  pursuant  to  General  Laws,  ch.  lUy,  ss.  UU  to  UU  L,  ir.clusive, 
as  air,ended,  were  opened  by  the  '.oai-d  of  Trustees  in  charge  of  the  Library 
Deparfeient  of  the  City  of  .Boston  on  horch  12,  1?69;  (b)  To  reject  sub-bids 
conionaably  adth  ..ieneral  Laws,  ch.  ll.?,  ss.  Ulib  and  IM,   as  amended; 
(c)  To  adopt  both  alternates  provided  for  oy  tlic  general  bidsj  and  (d)  .U'ter 
such  rejection  and  adoption,  to  award  to  the  lowest  responsible  and  eliiiiole 
general  bidder  the  contract  for  the  construction  of  said  addition,  vdth  all 
fees  and  other  sums  payable  for  architectural  services  (including  supervision) 
and  for  tcstin-  services,  and  all  costs  for  ori^nally  equipping  the  audition, 
and  so  much  of  the  construction  contract  ,  rice  as  is  in  excess  of  ^igliteen 
I-iillion  .)ollars  (Slo,^jOO,!JOO)  to  be  met  by  funds  now  or  hereafter  belonrinu 
to  the  corporation  aforesaid  includint,  such  federal  funds,  if  any,  as  have 
been  or  my  be  ^-anted  to  said  corporation  for  such  purpose  or  purposes. 

/s/     Ui^LJ^  ClliJ.PlUii  

/s/     '.dlliaw  H.  Oiirenber^^er         Public 

— i''acilitios 

Comrdssion 


I 


I 


CO 

1— I 

o 


I 


I 


I 


1 


APPENDIX  B 

KNOV/  ALL   MEN  3Y  THEbE  PRESENTS  That  Trustees  of  the  Public 
Librar^^  of  the  City  of  i^ostoii,  a  charitable  corporation  in  the 
GoLMonwealth  established  under  St.  I676,  c,  llh,  ^rant  to  the 
City  of  Boston,  a  nunicipaJ.  corporation  in  tlie  Gorimonvfealth,  its 
successors  and  assifjns,  in  truat  nevertheless  for  public  library 
puTi^oses  tiic  land  in  "Boston,  County  of  Suf folic,  bounded  and 
described  as  lollov/s: 

Vfesterly  by  Exeter  otreet  2i?0  feetj 

Northerly  by  Boylston  Street  26)1. 22  feet; 

Easterly  by  land  of  Boston  l^'O.OO  feet; 

Southerly  by  land  of  Boston  66.01  feet; 

Easterly  ~oy  land  of  j-'Oston  100  feet; 

Southerly  by  Blai-;den  street  I96.2I  feet. 

Gontaining  S9}2!?h   square  feet  of  land  more  or  less. 
The  above-(3escribed  land  is  shoi/n  on  a  plan  r;iarked  "City 
of  Boston,  Public  .jorks  ijepartrient,  En^ineerin,_,  Jivision, 
Boylston  St.,  Exeter  St.,  Boston  Proper,  June  13>,  I96I4., 
Frederick  L,  aarvin.  Chief  Engineer'*  -  K  6o5B  on  file  in 
the  Public  VJorks  Bepartjnent.  ileaning  and  intending,;  to 
convey  all  land  of  the  jrantor  vzitliin  the  area  bounded  by 
Jla^den  St.,  Exeter  St.,  iioylston  St.,  and  Dartnouth  St. 

IN  i.lTNESS  vniEREOE  the  Trustees  of  the  Public  i^iurary  of  the 

City  of  jocton  have  caused  its  corpora.te  seal  to  "oe  hereto  cif fixed 

and  tiiese  presents  to  be  signed  in  its  narie  and  behalf  by  Erwin  D. 

Caniiari  its  President  tiiis  2i4th  day  of  April,  I969. 

TRUSTEES  OF  THE  PUBLIC  LIdRhRY  03  TnE 
OITY  OF  iiOSTON 

^y     /s/   ERmr.  p.  canfa?: 


Gulii.ONWEia.i:..  wr'  :  ....^uuC-xu^ETTS 


Suffolk,   ss, 


Boston,   April  2ii,   19t>9 


Then  personally  appeared  the  aoove-nai.ied 


7B 


77 


and  acknowledged  the  lore^^oing 


instrument  to  be  liis  .Cree  act  and  deed. 


Before  ne. 


/s/     LOUIS  POLISHOOK 

notary  rublic 
Louis  i'olishook 


i~y 


I 


Ily  comiriission  e:qpires 


12-10-7U 


Minutes  of  I.eeting 
Adninistrative  A-cncy 


In  board  of  _ru3tees 
Friday,  April  23,  19^9 


A   dulv  called  and  posted  i^ieetinr-  of  the  .^oard  of  Trutjtees  an  charge 
of  the  Librarv  Department  o£   the  City  of  uoston  was  held  in  the  Trustees 
Room  on  Friday,  April  23',  19o9,  at  11:3'7  a.m. 

Present:  l.essrs  Hurray,  O'Gonnell,  Parker  and  Aabo.  Also  present 
was  Kr  llliaiu  Kerr  of  the  Law  ..epartment  of  the  Jity  of  fioston. 

In  the  absence  of  the  i^esident,  the  Vice  i^esident,  Kr  Aabb,  in 
the  chair. 

The  rdnutcs  of  the  special  rieetin-  of  ..pril  u,  .9'o9  ^^ero   approved 
upon  motion  made  by  r.sijr  Hurray  and  seconded  by  m-  i^ari:er. 

Vhe  g  rector  ^resented  a  canuiunication  from  the  ijirector  of  lublic 
Facilities  notifyinc  Ihis  .card  tnat  the  director  of  '^^^  .'^'^^'^^'''' 
to  recurnend  to  the  Public  Facilities  Gormrdssion  for  selectaon  as  a  sxa.e  lor 
an  addition  to  the  i^iblic  Liorary  the  laiid  bounded  by  '^^f^^^^^^f  f^^f.^;^  ^^^^^^^ 
Street,  ^oyloton  Street,  and  the  rear  of  the  exD-stnif^  public  lioraiy  on 
Dai'tmouth  Street  at  Copley  Square. 

Upon  motion  made  by  Kr  Parker  and  seconded  by  lisgr  Uui-ray,  it  'was 

VOTED:  to  ratify  and  confirra  the  action  of  the  Director  in 

notif^n-ng  the  ..drector  of  Public  Fa.cilities  on  iipril  2U, 
1969  that  the  Board  of  Trustees  in  charge  of  the  Library 
liepartment  of  the  Gity  had  no  objection  to  tne  selection^ 
of  said  site  for  the  purpose  aforesaid  out  stron4;Ly  urgeo 
and  recormnended  sane. 

The  Director  thereupon  presented  to  ohe   Board  a  copy  of  a  writmc 
^•rherebv  the  Public  I'^acilities  Coni^d.sion  had  delegated  certain  of  its  j-owers 
and  functions  to  this  Doard;  and  the  Ohair  directed  that  it  be  made  a  part  of 
the  r;dnutes  of  this  meeting. 

Thereupon  the  Hoard  proceeded  to  consider  the  bids  submitted  in 
response  to  the  invitation  for  bids  advertised  in  the  Jity  iiecord  on 
February  2U,  1969  aiid,  upon  motion  made  oy  Hr  O'Gonnell  and  secondeci  by 
ViV   Parker,  it  was 


CO 

o 


I 


I 


I 


I 


VOTIii):  to  ratify  and  confirm  the  rejection  under  G.L.  c.  Ili9, 
s.  Uhli,   in  the  najae  and  behalf  of  the  Trustees,  of  the 
subbids  filed  'oy  The  Acoustical  materials  Gorporation, 
Fishbach  and  lioore,  Inc.,  and  Central  Tile  Go.,  Inc; 
and  also  the  rejection  under  S.  L.  c.  3ii9,  s.  U^,  in 
the  name  and  behalf  of  -ohe  Trustees,  of  tne  subbids 
filed  oy  A.  lielancer  ik   Sons,  Inc.  and  iiont^^omery 
Elevator  Company. 

Thereupon  the  .x)ard  proceeded  to  consider  the  .-G-temates  wldch 
had  been  included  in  the  -eneral  bids  filed  on  March  12,  19o9,  and  upon 
motion  made  by  I-lr  O'Gonnell  and  seconded  by  Ir  Parker,  it  vjas 

VOTED:  to  adopt  both  Alternate  No.  1  for  the  elimination  of 
the  master  mechaniLcal  control  panel  system,  and 
/aternate  ilo,  2  for  the  substitution,  for  certain 
interior  :ranite,  of  vinyl  fabric  on  plaster  on  metal 
lath  on  metal  furring. 

Mr  Albert  .jiderson,  Arciiitects  /esicn  Croup,  iir  Uobert  P.  McDonald, 
Mr  Jolin  X.  Foley  and  Mr  Franl^  Mastropieri  of  Vappi  Cc  Co.,  Inc.,  and 
Mr  Itussell  Siirpson  of  Goodvjin,  Procoor  and  Hoar,  Mr  Habb's  legal  advisor, 
joined  the  meetin  -.  The  question  of  the  possible  personal  liability  of  the 
Trustees  had  been  raided  at  the  April  2uth  meeting.  After  Trustee  dis- 
cussion of  this  natter,  Mr  Simpson,  who  had  earlier  discussed  it  with 
Mr  Kerr  and  the  attorney  for  the  Vappi  fiim,  presented  a  draft  statement 
wliich  was  desi-jned  to  ^jive  protection  to  the  Trustees  in  respect  to  their 
personal  liability. 

The  Ghair  leiid  before  the  Soai-d  a  corojaunication  from  Vappi  <i:  Co., 
Inc.  stating  that  s-Jbriultaneously  mtii  the  execution  of  Lhe  contract 
Vappi  a  Co.,  Inc  would  execute  change  ordei o  reducin^  the  contract  amount 
by  ;v'9^0,000  and  continue  negotiations  reducing  the  contract  price  oy   at 
least  an  additional  vo00,00u. 


vjas 


it  was 


Upon  motion  loade  by  Mr  O'Gonnell  and  seconded  by  Mr  Parker,  it 

VOTED:  to  malce  sadd  communication  a  part  of  the  Liinutes  of 
tills  meeting. 

Thereupon  upon  motion  made  hy  Msgr  Murray  and  seconded  by  Mr  Parker, 

*V0TE1):  to  accept-  as  the  general  bid  of  the  lowest  responsible 
and  eligible  general  bidder  the  general  bid  filed 
by  Vappi  k   Gompany,  Inc.  for  the  construction  of 
the  addition  to  tlie  public  liorary  building  on 
Dartmouth  Street  at  Copley  Square  and  to  award  to 
said  Vappi  Sz   Gorpany,  Inc.  a  contract  for  such 
construction  in  tiie  amount  of  si23,Ob3',Ii93.00  vdtii 
so  much  of  said  construction  contract  price  as  is  in 
excess  of  eigliteen  million  dollars  (Olb,000, 000) 
to  be  covered  by  a  contract  between  said  Vappi  <-^ 
Gompany,  Inc.  and  the  Trustees  of  the  Public  Library 
of  the  City  of  ijoston  as  a  corporation  under  Chapter 
llU  of  the  Acts  of  lb7B  as  amended,  and  that  the 
President  is  hereby  aui>horised  to  do  all  things 
necessar;,'  to  effectuate  the  execution  and  delivery 
of  such  contract  by  the  City  of  .ooston. 


^Amended  on  January  7,  1972,  see  meeting  of  January  28, 


1972. 


78 


Thereupon  notion  ra.xle  by  Kr  O'Gonnell  and  seconded  by  Hsgr  Murray, 
it  was  voted  to  adjourn  at  l:p5  V*^* 


Dissolved: 


beci'e 


Vr    '/.    -5^    -5r    -Jr    -/c    ^/c    -Jr    -.'c    '/^    '/c    ">/> 

APPEiTDIX  A 

^^^^^^  TIIE  CITY  01''  BOo'TOlI  ,,,^,.. 

PUBLIC  FACILITIES  D^.^1^^,   1  ^^^  ^^  ^^^^>   ^^^^^  ^^^^^ 
CoinriiLSsioner^  j.irector 

EjJviA.lD  T.    olILLIVAii  .^^i^    7[,2   —  UOpO 

IL'lLS  Gii/JlPIOW 
vniLIi\[':  H.   OilREi^iiiiiiCiEtl 


PROJECT  110.    liQ-LD-  1-  70 


DATE   April  2U,  1909. 


TO: 


Or'rlClAL  liOTlGE  Or    dITE  liECuI-ilxEliDATluii 

BO/dlD  OF  TRUSTEES  111 

GlliulGS  OF  TilE  hlr^liKJX  DEP.IRT1IEI3T 

OF  TIE    -^T:-Y_OFBQ3T0N 


COPLEY  SQUAiiS 


DOr^TOil,   ruiSSACliUSET'i'S 


Section  h  01  Chapter  6u2  oi   the  Acts  of  19^6  establishing  the 

Publicl^ilities  .ep^itr-nt  states,  in  P-^^^^^li^^^^^^^^ii^f 

T.^+«ri  >^.r  fhP   '^ublio  Facilities  Coi.nrassion  ior  aiiy  nevr  s^iucx-ure 
S  f'ciliti  ^ror  the  extension  of  axiy  structva-o  or  facility  u^oss 
?L    Sector  oi-  Public  Facilities  shall  have  recois-.endoa   .ucn  sxte  to 
*Z  ^r^dssion     and  further  that  the  director  shall  not  recoix,ieno 
^r  sit^to  t^  ^.l.s±o.  for  selection  unless  he  has  ^.Iven  ti.e  ooara 
OT  oxficer  to  use  the  saiae  in  the  first  insta:ice  x«-xvten  notxce  of 
S^   proposed  reoor-nenciation  nor  until  such  'ooard  or  ofiicer  has  ixled 
frtth  the^irector  vjri  tten  coi^.ients  thereon  or  fourteen  aays  (or  sucn 
Sn^r  period  .S.S  director  in  such  notice  may  specify)   have  elapsed 
S  the  Director -3  delivering  such  notice  vathout  las  recexvxng 
such  comiients. 

In  contorriity  ;ath  these  statutory  provisions,   as  birector  oi 
Public  Facilities,   I  hereby  nooiiy  you  "Uhat  at  the  first  rneetin..  of 
the  Public  Facilities  Coimrdssion  to  be  held  after  Ha^l;.J:9o9,   1 
propose  to  recorimend  to  it  for  selection  as  the   site  for  m  EDITION 
TO  TlIS  lOIN  BilAI^CH  OF  iJQoTOh   PU3LIG  LI^.aAilY  the  land  in  the     CEHTiiilL 
district  of  Boston  s:iomi  OUTLIl.ED  Hi  HEP  on  the  attached  plaai  narked 
t'PllOPOSEJ}  AODITIOII  TO  IXlII  B.tJUlCH  -  .^O^^f-^^^  PUXIC   LIBrlAiiy;, 


I 


I 


I 


>iPPEND»X  A 
ADMlNISTRflrrn/g 

A6  e  Kcy 


'i^:'f^:A 


CITY  OF  BOSTON 
PUBLIC  FACILITIES  DEPARTMENT 

1  CITY  HALL  SQ. 

BOSTON,  MASSACHUSETTS  02201 

RM.  603 

Proposf^d  Addition  to  lYlain  Branch 
Public  Library. 


-  Boston 


Scale  1^    =  100» 


April  24,  196.9 


^  40-LD-1-70 


/  ^ 


79 


I 


(SEAL) 


TIIE  CITY  OF  BOoTOII 


PUBLIC  FAOaiTIES  DEPi\RTl^I:a-IT,  1  CITY  ILALL  5.:^U.UiK,   ;iU.;^i-uii,   W^6.   U2201 
Gonrnissioners 

EDWAiiD  T.   5IJLLIVM  Robert  i'.  Keniiey 

HALE  CIiAI4PI0N  Director 

\'m.him  H.   OliREilBSRGER  Tel.   Ih2  —  UO^O 


CO 

o 


Under  the  above-cited  statutory  provisions,  your  v/ritten 

coiments  thereon  must  be  received  by  ne  not  later  than  MAY  9>   1969. 

Very  truly  yours, 
/s/    ROBERT  T.  KENNEY 

Director  of  Public  Facilities 
Tl-ds  is  to  certify'-  that  I  delivered  the  ori::iinal  of  the  forecoing 


notice  in  hand  to 


on 


at 


Sitjned : 


I 


I 


"rC      "tx       'iC      'C     "C      ">C      ">*■       t\        /\        /\        '*        /»        '*         '* 


(SEi'iL) 


Ai^PEIJDIX     B 


THE  CITY  OF  BOcJTuW 


PUBLIC  jAGILITIES  DEPART! lEiJT,    ONE  CITY  tL4LL  SQUAiiE,    JO^TOil,    IIA36.   02201 

f'oT'inissionor  s 

SDWAIUD  T.   SULLr/AII  Robert  T.  Keiiney,  Director 

:iALE  GIIAI4PI0H  Tel.    (ol?)    722   -  UlOO 

WlLLIAi-i  H.   CHREi^JERClER 

April  2U,   1969 

By  this  inritinc  signed  by  a  majority  of  its  liembers  and  filed  vjith  its 

Secretary/,  the  x^ublic  Facilities  CoiWfiission,  reco^jnizing  that  tlie  trustees 

of  the  public  library  of  the  City  of  Boston  for  the  tine  being,  i.e.,  the 

Board  of  Trustees  in  charge  of  the  Librar^^  Departncnt  of  the  City  of  Boston, 

are  by  virtue  of  Chapter  111  of  the  Acts  of  lo7b,  as  aiiended,  a  cori:)oration 

holding  funds  available  to  defray  in  part  the  co::.t  of  constructing  under  the 

ae-is  of  said  trustees  an  addition  to  the  ousting  public  library  on  Dartmouth 

Street  at  Copley  So.uare,  Boston,  does  hereby  delegated  to  said  Board  of 


#^  d^ 


80 


/\     *\ 


/t     0<  /•»     ^* 


81 


Trustees  in  charse  of  the  Library  Dep^traent  of  the  City  of  Boi^ton  the  povier 
and  functions  of  tiiis  Gora-nission:- 

(a)  To  construct  on  the  site  bounded  by  Bla^^den  street,  .iceter  street, 
Boylston  Street  and  the  rear  of  the  existing  public  library  on  Dartraouth  street 
at  Copley  Square,  Boston,  which  site  is  hereby  selected  by  tliis  Gomiaission  as 
the  site  for  said  acklition,  an  addition  to  said  e:d. sting  public  library 
substantially  in  accordance  iiith  working  drmiings,  detailed  specifications  and 
addenda  prepared  by  Philip  Jolmson  and  Architects  Design  Group,  Inc.,  together 
d/b/a  Arciiitects  for  the  Boston  Public  Library  Addition,  in  connection  i^ith 
wliich  general  bids  pursuant  to  General  Laws,  ch.  Ili9,  ss.  hhk   to  UU  L,  inclusive, 
as  amended,  were  opened  by  the  .^.oard  of  Trustees  in  chai-e  of  the  Library 
Department  of  the  City  of  Boston  on  Karch  12,  1^695  (b)  To  reject  sub-oids 
conformably  vdth  General  Laws,  ch.  11^9,  ss.  UUD  and  Wl,  at  aiaended;  (c)  To 
adopt  both  alternates  provided  for  by  the  general  bius^  and  (d)  /d-ter  such 
rejection  and  adoption,  to  award  to  the  latest  responsible  and  eligible 
general  bidder  the  contract  for  the  construction  of  said  addition,  ^dth  all 
fees  and  other  smus  payable  for  ai^cid-oecturai  services  (including  supervision) 
and  for  testing  services,  and  all  costs  for  originally  equipping  ohe  addition, 
and  so  much  of  the  construction  contract  price  as  is  in  excess  of  Eighteen 
Million  Dollars  (,a&,000,000)  to  be  ::iet  by  funds  now  or  hereafter  belonging 
to  the  corporation  aforesaid  including  such  federal  funds,  if  any,  as  liave 
been  or  may  be  granted  to  said  corporation  for  such  purpose  or  puri^oscs. 

/s/  lUd.E   CiyU-IFION 

/s/  \aLLIAi-i  H.  OlijlKIBiilRGER   Puolic 

■""*"  Facilities 

Gomniission 


I 


I 


I 


I 


I 


I 


APPEirDIX  G 

To  the  Gity  of  Boston  acting  by  and  tlirough  the  Boarf3  of  Trustees  in  charge 

of  its  Literary  Department 
and  to  The  Trustees  of  the  Public  Library  of  the  Gity  of  Boston  incorporated 

under  Ghapter  lli4  of  the  Acts  of  l67d 

Gentlemen: 

In  consideration  of  the  award  to  Vappi  u   Gompany,  Inc.  of  "ohe 
contract  for  construction  of  the  Addition  to  ohe  Public  Libraiy  in  Gopley 
Square,  Boston,  on  the  basis  of  its  generca  bid  filed  on  i-.arch  12,  1969, 
Vappi  L   Gorpany,  Inc.  hereby  agrees  to  execute  smultaneously  \rlth  the 
signing  of  the  contracts  with  tlie  Gity  of  Tioston  and  the  Trustees  of  the 
Public  Library  as  a  Corporation  Ghange  Orders  reducing  the  aggregate  amount 
of  the  contracts  for  such  construction  by  ^^9^,000  to  a  revised  contract 
amount  of  v22, 103, U93  consisting  of  the  lolloiriJig: 

(1)  Revised  structui'al  steel  design; 

(2)  Eliroinate  exterior  hookers  on  granite; 

(3)  Eliminate  exterior  granite  paving; 

(U)  Ghange  fi:ctiu-e  type   LK  and  I'l  to  2xJi  air  flow  troffers; 

(5)  Ghange  fixtui'e  t^i^e  T  series  to  standard  b-foot, 

2-laiap  strip  fixtures; 

(6)  Eliirdnate  lead-covered  cables  for  fixture  leads  in 

hung  ceiling:  plenum  cireas  and  replace  vjith  wiring 
conforming  to  cui'rent  code  standards; 

(7)  liaise  excavai-ion  pay  line  oy   two  feet; 

(u)  lievise  design  of  reinforced  concrete  court  v/alls; 
(9)  Eliminate  requirement  for  watcliiaan  services; 

(10)  Reduce  planting  allowance  by  ^10,000  to  revised 

alloi/ance  araount.  of  ^29,000; 

(11)  -:iij[dnate  standby  filters  required  under  heating,  ven- 

tilating and  air-conditioning  sections  of  specific ;-tions; 


82 


(12)  Vappi  ::  Comv.any,  Inc.  overhead  and  Tee  roduction 
on  Items  Nos.  1  tlirough  11. 
In  addition  to  tl.e  above,  it  is  agreed  that  the  Architect  and  the 
Contractor  mil,  subject  to  the  approval  of  the  a.iai^din,,  authority,  work 
out  further  reductions  of  at  least  ..600,000  oy   additional  change  orders. 

VAPPI  k   GOriPiaiY,  INC. 

^y    /s/   ROBERT  P.  McDonald 

ROBPSiT  P.   Tfei.»01IALD 
Vice-President 


I 


25  April  1969 


In   joard  of  Trustees 
Friday,  liay  9,  19o9 


liinutes  of  Annual  i  lee  ting 
Adrainistrative  A  jency 

The  annual  raeetin,  of    u.e  Trustees  of  U.e  Public  Library  as  a..  ..dr-dnis- 
trative  Agency  of  the  ^ity  of  Boston  was  neld  at  2:3b  p.m. 

Present:     Kes.rs  Gcu.h..  ,  ^.n-ray,   Parker,  0'Gonr.ell  aiid  .abb.   Trustees. 
The  PresTdent,  lir  Gaiihajii,   in   che  chair. 

The  AdMiinistrative  Agency  then  proceeded  to  elect  viva  voce  its 
officers  for  the  cnsuinj;  year. 

Hirst  Vove  for  .Resident 

r  Gob:,^.  passed.  ..on.i:3.or  ..array  voted  for  .ndu  0.  ,«.,  i.r  w'Connell 
'     ■    7  r^  V,  --v^rir^    ;     ^  nharr.     hr  Parker  vo'^ed  for  j.i-.aii  -'.   v^aiuicjn,   cJio 
vo^ed  for  rjn-rm  ...^^.-nha.^,  ..i   ^au  e  declaimed 

;.r  :iabD  voted  for  ili-.dji  'J.   Ganho]i,   ana     njT\r±..    -. 
elected  President. 

i^irnt  Vote  for   JJce  iTesident 

V^  Oan,.a:a  voted  for  oi.a.ey  ...   aaob     i'O-il^^-I^^^r^^t.r^.r^VuW'- 
itabb       r  O'aonriell  voted  lor  oidney  it.   .laoo,  i-    r^Ji'-.c.  vo.,i    x  . 

iSbb',  '^i     r    labb  passed;  a..d  iidney  -i.  iiabo  was  decl.,.red  elec.eu   .xce 
President. 


Pirst  Vote  for  .jecretary 


I 


,  r     anim'    voted  Tor  ..liBabeth  ...   .  roo.-unier,  i.onsi.^ior  Um-ray  voiced  for 
^i^S^th  b!  S-oc;:uni.r,  .r     -  ..-eU  voted  for  .Xi.aoet.         .rooUunxer, 
rr  ParV-er  voted  for  Uliaabeth     .     rocl;uii:.sr ,   auo  :or  .'...uo  .o.eu  .loi 
•kzSeth     !    iroclamier;   and  Elizabeth     .     .rockonicr  was  oeolai^ed 
elected  Secretary. 


I 


I 


I 


I 


83 


Pirst  Vote  for  .jccretaries  Pro  'lOn 


Mr  Gsnhaii  voted  for  Philip  J.  i.c^-iff  and  Jolm  J.   Connolly,  Ponsi;_;nor 
liurray  voted  for  Philip  J,   iiciliff  and  John  J.  Connolly,  Mr  O'Jonnell 
voted  for  Philip  J.  llc^^iff  and  Jolm  J.   Connolly,  Mr  Pcrker  voted  for 
Philip  J.  iichiff  and  Joiin  J.   Connolly,    and  Ilr  Aabb  voted  for  Plulip  J. 
licIIiff  and  Johji  J.   Connolly^   and  Pliilip  J.  liciJiff  and  oolin  J. 
Connolly  were  c'eclared  elected  Jocretaries  Pro  Ten. 


On  motion  duly  :iade  and  seconded,   it  was  thereupon 

VOTiltJ:      that  an^;'  menber  of  the  ..card  oi'  Trustees   oe  and  iiereby  is 

authorized  to  sijri  on  oeiialf  of  the  i^oai^d  of  Trustees  bills, 
special  di-ai"ts,   and  pa;/Tolls  of  the  Libr'iry. 


VOTED:     that^   until  the  next  annual  rieeti:\,,    tlie  President,   or  vice 
i^esident,   or  in  the  inability  of  eitlier,   any  laenber  of  the 
ioard,   and  b}^  deles^ation  the  Director,   or  the  Associate 
Jirector  be  and  lie  hereoy  is  authorized  to  sii_^n  any  and  all 
contracts  voted  to  oe  laade  by  tlie  .^oard  in  the  najie  and 
behalf  of  the  City  of  iioston  and  any  and  all  coraiunications 
in  comiection  i/itu  the  award  of  contracts  so  voted  or  recori- 
laended  to  be  so  voted. 


The  President  stated  that  ner.ibersliip  on  otandin^  Cui.ii  littees  for  the 
ensuinf  year  would  be  as  follows: 


ana 


BUILDIII'IS 


FIN  AI  ICE 


PEilSOMJEI.  ANjJ  HJ3L:lC  .:^.ATlOi];r> 


ixsgr  Iiurra^",   Chairman    ur  i^arkcr,   Chairraan    Mr  Rabb,  Ghairriati 
Mr  Oaniiarn  Mr  Canhfm  Mr  Canharn 


Msgr  Murray 
Mr  O'Connell 
Mr  .labb 


Mr  O'Connell 


Mr  O'Coiinell 
Mr  Parker 
Mr  :iabb 

PUBLIC    iJzuiiVlCii^o 

iii'  u'Connell,    Chainnan 
Msgr  Murray 
Mr  PajT'ker 


The  President  stated  that  tlie  Trustees   as  the  appointive  body  inust  maJ-:e 
provision  at  the  annual  neetin^^  for  hearini^s  of  Civil  viervice  personnel  when 
and  as  needed  during;  the  ensuing  year. 

On  motion  duly  wade  and  seconded,   it  was 

VOT^iiD:     that  vje,   the  Trustees  of  the  boston  Public  Librar;,^,  having 

appointive  authority  over  the  C)ivi3.  Service  persomiel  at  the 
Library  do  api>oint  one  of  our  jienbers,  .:^n-jin  jJ,  Caniicjji, 
Truotee,  to  hold  and  conduct  hearin.^s  in  accordance  with 
Chapter  31  of  the  General  i,aijs  whenever  the  said  hearings  are 
deeined  necessary; 


84 


-mTirn.     tV,Pt  in  the  Gvent  oi   the  unavil ability  oi'  -iniin  t).  Ganliai, 

Prosiient,    -^i^ey  .1.   liabb.  Vice  .resident,   i.  hereoy  autl.orx.ed 
to  conduot  the  aoove-mentionad  hearings;  this  power  to  ue 
va3.id  only  until  the  ox,  iration  of  the  appointment  oi  any 
monbcr  oi'  this  iioard. 

Pro  I'eTn  to  serve  until  the  neict  ;iiinuca 
Dissolved: 


llomxi^  oath: 


I 


The  Secretary  qauliried  for  oii'ice  by  oalcin: 


T     'li-'abeth  Brady    irockmder,    soler.nay  s^jear  that  x  will 
ueli  ai-i'l  iaitM\illy  perrom^i  all  the  duties  incuiabeut  upon 
ne  as  Secretary  of  the  Trustees  oi    ohe  .^ubUc  hxurary  o± 
-ohe  City  of  Joston;   so  help  me  God. 


fJAC^k^^^'^uAA^ 


3.7orn  and  subscribed  to  before  me  ^iiis  ^C^s^f   of  Jo*/^  ,   ^-.^.  1^09  at  .dos-oon, 
Suffolk  Jounty,  s.s.,  hassachusotts 


!otary  Public 


I 


The  Secretaries  iro  .'e=.  onaliiied  for  office  by  talcinc;  the  follo.an.  o,-.,ths: 

I     '^hiliTi  James  lic.iiff,   colermly  sirear  that  i  laU  well  areJ 
f ktlif  uliy  perf  orr.i  all  the  dutioE  incuiibent  upon  ne  as 
aSret^y  i4  fe,n  of  the  Trus-oees  of  the  Public  Liorary  ox   T.he 
Jity  of  ^ostonj   so  heli-  ne  God. 


I,  Jolin  Joseph  Oonnolly,    soler.mly  swear   ohat  i  Tn.ll  well  and 
faitlifully  perfoni  all  the  duties  incmioent  upon  r.o  as 
Secretary  Pro   Tern  of  the  Trustees  of  the  i  ublic  Liurai-y  oi   -one 
Gity  of  Boston 3    so  help  me  God. 


Sworn  and   subscribed  to  beiore  iie   oiiis 
Guff  oik    bounty,    s.s.,  llassacluisetts 


^oston. 


'otory  i'uoxic 


I 


CO 


I 


I 


I 


85 


Ilinutes  of  lieeting 
Administrative  A.^enc2^ 


In  Board  of  Trustee 
Friday,  Kay  9,   19o9 


A  regular  meeting  of  tlie  Trustees  as  tm  AdiTiiidstrative  A^^ency  of 
the  Gity  of  Boston  was  held  in  the  Trustees  Uoom  at  2:l40  p.m. 

Present:     Messrs  CaniicJia,  Hurray,  O'Gonnell,   Paiicer  and  itabo. 

The  President,  Gr  Gaiiliaji,   in  th.e  chair. 

The  minutes  of  the  regulai'  meetings  of  iiarch  7,  19o9  and  .^pril  2!?, 
1969,   the  executive  session  of  March  2U,   19^9,   and  the   special  ineeting  of 
April  2I1,   1969  as  presented  were  approved. 

PolloTTin^    aj)]3roval  by  the  uirector  and  in  accordance  iJith  the 
authority  delegated  to  hin  by  the  Trustees,  expenditures  for  services  and 
su. .plies  were  auohoriaed  to   ue  charged  as  lollow'S  for  the  mon-iiis  of  Parch 
and  April  I969,   provided  that  expenditures  from  Gity  ..pi-ropriation  have  tiie 
approval  of  the  Gity  Auditor. 


To  Git^/"  jv  -TTopriations 


.JiU. 


Personal  Services 

Gontr actual  oervices 

Supplies  and  Materials 

Pooks 

Gurrent  Charges  and  Gbli^^ations 

"Gquipment 


$300,96JLi.b2 

12,693.2U 

:?,9oi?'.57 

80,I^9o.22 

122.00 

U20.71 

.uTAL  .:ili01,G)6]i.26 


T'o  Trust  .'unds 


Contractual  .^ervxces 


TOTAL 


To  Special  vippropriations 

i^astern  aogional  Liurary  urogram 

Books 

Supplies  and  liaterials 

APitlL 


^•^  -^V 


ropriations 


Personal  Gervices 

Contractual  Services 

Supplies  and  i materials 

Books 

Cui'rent  Charges  and  Obligations 

Equij^ent 


G3.196.63 
v3,196.63 


v29,022.i;'3 
vl,b01.o3 


G376,l;20.31 

9,679.13 

20,]i0i^.28 

67,202.28 

330.0O 

l,Ul]4.60 

iUiAL  v'li7!?,Up0.i40 


8B 


To  Trust  .'unris 

,    111'    ■    ■ ""^^ 

Contractual  Sendees 
Sui)plies  and  Uaterials 
j3ooks 


TOTi\L 


o2,2ul.79 
30.0^ 

I3J7I.IO 


I 


To  Special  AT)propidations 

Eastern  ..e-ional  Library-  Pro^raxi 

Books 

Supplies  and  i.aterials 


si'^l,U60.53 
M^2, 797.09 


Folloirin  ■  a,noroval   ov  the  director  and  in  accordance  mth  the   authority 
delegated  to  him  V  the  Trustees,   payiaent  of  bills  was  autliorized  to  be  c narked 
as  folloi;s  for  the  iionths  of  harch  and  .;pril  1969,  prov3.ded  that  payi^ient  01    Dills 
fron  3ity  Appropriation  iias  the  approval  ox   the  City  iUiaitor: 


KAitCi 


To  City  >vprox)riations 


Personal  ^x^rvices 
Contractual  Services 
Supplies  and  Ilatcrials 

jOoIis 

Cui-rent  Gharros  and  u.jli^ations 


To  Trust  Funos 

Contractual  Ser^/ices 


i'o  Sn-^c-'al  ...nropriaoi^'ns 

eastern  ..e[:ional  Library  ?roi:;ram 

Books 

Supplies  and  Materials 


APRIL 


To  City  .'.ppropriations 


Personal  services 
Contractual  Se redoes 
Supplies  and  haterials 

Sooks 

Current  Charres  and  Obli[:ations 

Eouioment 


TOTAL 


J.  V.'  _  -  -i  J 


•300, 961' .32 

23,019.39 

b, 097.31 

bO,U9b.22 

6,722.63 


v3A9g.63 
.63 


-  >  -' 


:,29,022.i;3 


v376,i;20.31 
37,o3'i.i.28 

9,307.59 
67,202 ,20 

9,970.07 

31:^.33 


I 


CO 

o 


I 


I 


I 


i 


87 


To  Trust  '/unds 

Contractual  Services 
Sup})lies  and  liaterials 
Book  s 


TOTi\L 


.p2,2ai.79 

30.03' 

1,671.00 

:i;Ii,l62.6l4 


To  Special  Appropri'vtions 

".:-^-tern  Hesional  Library  Pi'o^raia 

Books 

Supplies  anu  Materials 


v2l,U60.33 
.i>2,ll;ii.36 


For   ohe  i.ionths  of  March  aaid  April  I969,   the  folloTJin^  report  on 
personnel  was  riade  by  the    /irector: 


Personnel  Activrby 

"i^ull  -t irae  ei-n^lo ve e  s ; 

Professional  -ut. 
l^PQ  -pr  of  e  s  s  ion  al 

LibraTv'  .i.ssistanus 


Iiarch  1         Eiployed         Temdnated 


23 

33 


3 

36 
3 

Ii33 


5 

6 

Fo3 


Hay  1 

221 

22U 
101 


12.0 


Clerical  and  Ilechanical     lOU 

Part-time  er.iployees 
e:>qpressed  in  F.T.  E.  il.Q 

WO 

Avera:;e  I'onthlv  Turnover 

Hate  of  Accession    -    3.6 

Rate  of  Separation   -    5.00, 


Appointnents  to  .'oii:\anent  SuaJ.'f 

Ka^^  G.   Becker,   Professional  Library,-  .assistant,  iieiuorial-^it.   -feasant 

Brajich  Lioraxies,  Aai'ch  3',   1909 
llar^-aret  Haseltine,   Professional  lAormv  -tssiotaait,   bphaias  corner 

".ranch  Librar^^,  March  3',  1969 
laarie  A.  Gapuano,   Statistical  Ilaciiine  Operator,  uata  Processint;, 

Karch  2:^,^1969 
Raphaela  Cu.izi,    Statistical  liachine  Operator,   Bata  i^-ocessing, 

Iiarch  23',   1969 
Donenica  ilorne,   Soatistical  Ilaciiine  Operator,   ^ata  1  recessing, 

Iiarch  23',  1969  ^     .         ,    .       -,  • 

Michael  -  .     :or.  an,   Clo;rk,   Receivin-,   Shipping,   Stoci:  and  ouppiies 

Section,  .ipril  2,   I969 


TOTAL 


;^501,:.Y3.-o 


88 


89 


Retireneiits 

Joseph  /.  Fallon,  Klectrician' s  aelper,  .>uild-in^.s  -.pai'tiient, 
April  U,   1969 


Personnel  ::-'nDenditiirGS  -  Jauiar;^  1 


Full-tine 
Pai't--bii:ie 
Overtijie 


Reauested    3\idret 

$1,262,250 

sa,3M2,3ii.i3 


.iVnril  2^^1969 
Actual 

ipl,177,Oo9 
67,i!ii2 

32,023 

7rr7'77VT3IT 


our:olus  (+) 
Deficit  (-) 

+       ,:^-^J,lul 

-      11,373 


Action  i.r:ken  b:^  the  Corrir^iittee   on  jincmce   Gince  the  last  meeting;  01   the 
Board  was  approved  as  follovra: 

On  2h  jAarch  I969 

To  confirri  action  tgjcen  j.n  enteriru;  into  an  aj-eenont  iritVyaierj; 


•     ■^-  — ■      "^- — —     -  -I       ■         I         L_-l_      I  ■       1         —    .J  I        J_        -  ■         11         ■  ■         ■       ■■     '  I  

InlTmid  lioposit  Libra-rv  lor  the  rental 


ox    gtora^o   space  there3.ri. 


VOTKD:     th-at  the  action  ta]:en  b;-  the  Oor.ndttee  on  Finance  on 
2k  Ilarch  I969  is  approved  as  iolloiJs: 

V0TE3):     that  there  be  entered  into  ijith  i.ew  .jtirland  i.eposit 
Library,  135  '> western  Avenue,   .U-lston^    an  a:;i'eeMent 
for  the  rental  durin:^  tlie  -period  April  1,   19^9 
tliroufih  llarch  31,   1970  of  storage  space  therein  for 
boolis'and  other  librar;^r  iiciterials  jelonrinj  to  the 
Boston  Public  Library  ,   in  accordance  irith  the  rates 
for  storage  space  j.ori-kally  adopted  by  the  {^oveiniii- 
bcsrd  of  said  ]Iq\j  ^.li^^land    .eposit  Libr^u^-y. 

On  11  April  19o9 

10  comirii  action   oal.en  in  aiacndin,.  the  contract  v/iVi  d.    ...^.alsii 
'rransport-:tion,    inc.  3   i^o^  the  traiisocj?x^ajj^^  a^_...ooks^  aiK,  Q^^hor 
naterials  Jurin;  tne   period  ..pril   1,  J^/ooJ;l£ou:^^^  31,    l>oV  . 

CED:      that  the  sjction  ta;:ea  ..y   ouo  ..u.adttee   on  j'inance   on 
11  April  196'^'  is  approved  as  follows: 

,    .ialsh  i'ransportatiou,   -nC, 


i':ffl:     that  the  contract  xd.t.. 


I 


-J  •     u 


for  tiie  transportation  of  oooks  and  other  Materials  duidat^ 
the  period  .Ipril  1,   19ob  tlirouj^h  ..arch  31,   19^9   tje  Oi.ended^ 
in  an  ajiount  not  to  exceed   one  thousand  sevexi  hundred   eijity- 
sevcii  dollars  and   sixteen  r;ents  (vl,7b7.1o),   thereby  nalcinij 
a  new  conti-act  cost  of  an  aiiount  not  to  exceed  tiiirty-t^rree 
thousand   seven  hui.dred  eiciity-seven  dollars  aiid   sixteen 
cents  (•;33,7>  7.1o), 


I 


CO 

o 


and 


I 


I 


and 


On  lU  April  I969 

■  ■-  - 

To  confim  action  talcen  in  (1)   awai'dinf:  a  contract  for  suppl2rin>; 
ond  deliverin:,  librar:/  bindin-;  end  papers,    (2)   rc:;ectin:;  all  sub- 
bids  a-id  general  uids   subLiitted  for  heatin^^,   ventilating,   and  air- 
condrbionin  :  facilities  xrlth  associated  electrical  ^/orh,   and  in- 
c ludin:;,  related  nasonry,  raiscellanoous  i.ietal  worl:,   cai-pentry,   and 
otlier  incidental  work  involved   at  the  Library  oeivice  .-luildin^,    and 


iijarai-n. 


D 

record  cover: 


a  contract  for  smvO^int"  and  deliver j.n-  ^hono^ra^.h 


VOTI©:  that  the  action  taken  by  the  doi.miittee  on 
16  /ipril  1969  is  approved  as  follows: 


mance  on 


VOTKD:   that  there  be  awarded  to  r\   J.  rJamai'a  ^y.   do.,  inc., 
101  Kystic  Avenue,  hedford,  l-iassachusetts,  the  sole 
oidder  in  the  public  biddinr,  the  contract  for 
suppl^an,^  and  delivering,  library  bindin^.  cn6   pa^Dors 
as  specified  in  the  contract,  at  a  total  sui,i  not  to 
exceed  tiiree  thousaiid  nine  huiiured  forty-five  uollars 
and  twenty-four  cents  (v3/9U5.2li),  plus  transportation 
char -es  not  to  exceed  one  hundred  dollars  (<.il00,O0). 


I 


I 


V0TEi3:  that  all  the  sub-oids  subiidtted  in  the  public  biddinc; 
on  Maxch  13,  196y,  and  all  uhe  ,eneral  bids  subirdtted 
in  the  public  bidding  on  ..arch  20,  19^9,  for  heatinij, 
ventilating;,  an.i  air-conditionin-  facilities  vTith 
associated  electrical  vjork,  and  includinr  related 
nasonry,  rdscellaneous  netad  work,  cai^pentry,  and  other 
incidental  work  involved  at  the  Libr^iry  service  iiuilain^, 
3b0  Bunlcer  idll  street,  Gharlestown,  Kassacnusetts,  oe 
and  hereby  are  rejected. 

VOTED:  that  there  oe  and  hereuy  is  awaj^ded  to  Gaylord  Bros., 
Inc.,  P.  0,  Box  61,  .Syracuse,  -iew  fork  13201,  the 
lowest  eliijiole  and  responsible  bidder  in  the  public 
biddin-,  the  contract  for  sup.-lyinc  and  deliverimg^  ^^ 
phonorraph  record  covers,  as  specified  in  the  specifi- 
cations, in  a  total  aiiount  not  "bo  exceed  five  thousand 
one  hundred  fixty-si>:  dollars  and  twenty-five  cents 
(ip5,l^^»25). 

X.i  accordance  td.th  ohe  usual  pracoice  in  the  :,ia-uter  of  siii^in^  payi^olls, 
on  :.iotion  duly  riade  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  I  layer  in  accordance 
xdtli  tne  provisions  of  section  22  of  dhapter  3  of  the 
Revised  Ordinaiices  of  l9ol  Pliilip  d.  kchiff,  Director, 
or  upon  his  delegation  dolin  d.  donnolly.  Associate  Jirector, 
or  ^lizabet..  .  Brockunier,  .assistant  to  the  ./irector,  and^ 
Secretary  of  the  Trustees,  or  i.eviii  ..  i'itapatrick,  uupervxsor. 
Business  Operations,  be  aiid  hereby  is  authorized  to  si^^jn 
the  payrolls  of  tne  Library  in  representation  of  the  Trustees 
for  a  period  noo  to  exceed  four  wt^eks  fron  June  23^  19^)9 • 
and 


90 


9t 


.inc! 


VOTED:  that  subject  to  the  approval  oi  tne  ..a^^or  m  accordance 
Tdth  the  provisions  of  bection  22  oi'  Chapter  3  oi  tne 
Revised  Ordinances  of  li^ol  Piiilip  J.  iiCi0.if,  iJirector, 
or  upon  liis  dele.-ation  Joiin  J.  Connolly,  Associate  Jxrector, 
or  Elizabeth  u.   Brockunior,  .issistant  to  the  IJirector,  and 
Secretary  of  the  Trustees,  or  uevin  T.  .-^itzpatrick,  ouoervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  si-pi 
the  pairrolls  of  the  Library  in  representation  oi  ohe  irustees 
for  a  period  not  to  exceed  four  i/eeks  fron  July  21,  19<^9. 

VOTED:   t>iat  suoject  to  the  approval  of  the  Ha^^or  in  accordance 
VTitii  the  provisions  of  section  22  of  Chairuer  3  oi  Lne 
Ilevised  ordinances  of  lyol  Philip  J.  i-chiff,  larector, 
or  unon  his  delegation  Joim  -  .  Connolly,  Associate  _.irecx.or, 
or  ■Aizabeth  3.  Brockunier,  ..ssistaiit  to  the  Jirector,  ano^ 
Secretar^^  of  the  Trustees,  or  i:evin  T.  I'^itzpatr'^ck,  oapervisor, 
Bus-Jness'uT-)erations,  be  aiid  hereby  is  authorized  to  sibi^ 
the  na^rrolis  of  the  Library  in  representation  of  x-ne  Trustees 
for  a  period  noL  to  exceed  four  -.jeeks  fron  iiu.ust  I'o,  19o9. 

Circular  Letters  .;os  1  cuiu  2,  I969  froia  the  Hayor's  O.fice  :^re  read 
and  oi'dered  placed  on  file. 

The  director  presen-^ed  neu   salary  scales  for  die  Professional  Lijraiy 
:.ervice  -rith  the  recoini.endation  that  tnese  scales  oecojie  effective  ^vly  Z, 
1969.  He  stated  that  a  oe^imiin^  s^^ary  of  vToOO.  for  proxessional  liorarx...s 
i7as  required  in  order  that  the  i^ibrar:^  could  oe  corpeta-oive  m^h  o^her  li- 
braries, ,  ,     ,    ,      -,    .4.  --„^ 

After  discussion  and  on  .motion  duly  Jiaue  and  seconueu,  it  wao 


I 


VuTEB: 


Gi.at  tnere  be,  aiid   hereby  is  adoptea  .j^  u..c  trustees  a 
salar--  sched'fLe  for  the  Professional  Liorary  Jervice  oo 
be  .ut  into  effect  July  2,  19oy,  as  set  fortii  uelon: 


I 


>.:rr.de 

?1 
P2 
P^ 

PU 
PS 

p6 

i7 


..7600 
b^OO 

9U00 
10300 

1133'0 
13200 
I630O 


n 
^7900 

GuOO 
9700 
106i^0 
1173'0 
1370ij 
16900 


111 

..^u200 
9100 
10000 
11000 
121::;0 
11:200 
17^00 


iV 


^pu^iOO 
9I1.OO 
10300 
1133'o 
12530 
1)4700 
IdlOO 


,,)OuOO 
9700 
10600 
il7'jO 
129^0 
13'200 
lo7^>0       19300 


VI 

..>9100 
irX)00 
10900 
120^0 
13330 
lS->700 


Vj_ 


mere- 
iiient 


v9li00  v300 

10300  300 

11200  300 

I2l;00  3i^0 

137p0  HOO 

16200  300 

19900  OCX) 


.:      ohat  there  oc,  and  hereby  is  adop-ced  by  the  Trustees  a  salary 
schedule  for  the  i^-e-i^ofessional  Librca-y  ocr\dcc  t     put 
into  effect  July  2,  19o9,  as  set  forth  belov;: 


Pay 
Lrra.de 

I 

II 

III 

IV 

V 

E. 

incre- 
i  lent 

PP 

,;J3oOO 

;;6l(X) 

.,  oUuO 

.,.-o7'-^'^ 

,17C€0 

■;73oo 

..300 

I 


CO 

o 


I 


I 


I 


The  director  r.. ported  that  HoUu..e  Bill  ilo,  1333  (revision  of  Btate 
Aid  for  Li  or  aides)   is   ..till  in  the  V/ays  and  Keaiis  Gormittee  in  the 
Lerislatiu-e  auaitin,^  action.     He  indicated  that  a  conierence  was  being 
arran;:ed  for  the  conin;_  \:ee'::  idth  the  Choirrian  of  the  Coi;i]:dttee  to 
discuss  the  matter. 

The  .Jirector  reported  receipt  of  a  co]!li.iUnic^ltion  fron  the  City 
Clerk  inuicatin  _  a.proval  of  the  bud;_:ot  for  the  Libroir:/  for  1909  as 
follows : 


Personal  Scjrvices 
Contractual  Bervices 
Bupplies  and  i.p/oerials 
CuiTexit  Ghar^jes  and  Ooli^^ations 
Bnuipiient 


TOTidj 


Oh,120,000 
303,700 

712,015 
201,036 

22,Ii39 

H>3',UU0,020 


The  -Jirector  reported  that  liT   vdlliai  i  B,  x.ei'r  o-t  uuu  i^au  xjepartLient 
was  working:;  iri-tli  the  ..rcdtects  and  tlie  Contractor  to  expedite  tiie  si-ning 
of  the  contract  for  the  construction  of  the  iiddition.  it  i7as  a;^reed  ohat 
upon  the  sirnin^:  of  th-e  contract  a  proundbrealdn^  ceronony  shoulu  be  arran.^ed 
h-^r   th°  Ci rector. 

The  Birector  reported  that  lir  Joseph  Coletti,  tne  distin^uisiied 
Boston  sc'olptor  has  agreed  to  i,ial:e  a  oust  of  iJolm   ueferrari  for  the  Addition. 

Bhc  Birector  reported  on  the  status  of  the  brancli  libraa^y  buildinr 
proc^-rai:  that  Brighton,  Charlestoir.i,  cud  :delds  Corner  siculd  be  reatiy 
for  occupancy  no  later  than  ocptenber  1;  that  construction  of  the  ,irove 
Hall  Branch  Librar^.^  building  has  cori:.ienced;  tliat  the  ooutii  End  Branch 
Library  was  due  to  -^o  out  for  construction  bids  ±11   Juno;  cjvI   that  the 
Library  'v;as  aTxcitinr  word  fron  the  Public  Pscilities  Department  on  the 
ne:^^b  steps  to  be  talcen  on  tlie  construction  of  th.e  Bn.dley  Street  Branch 
Librarv  and  the  Lower  Hills  Branch  Library. 


nn 


he  Birector  notified  the  Board  tha.t  when  the  buildin^j  housing  the 
present  Charlestoijn  Branch  Library  is  vacated  the  Library  vrill  have  use 
of  the  buildini_^  for  other  T)urposes.     He  indicated   tliat  he  would  iiB'onu 
the  Board  cf  tlic  la-oposed  use  at  a  future  neetirir. 

Tiie    Arector  stated  that  in  response  to  public  advertisei.ient  bids 
,':   oeeu  received,   opened  and  read  for  ;  i:  .  ly:ln^  one  camera  plaue  iiacnine 
for  use  in  ^juplicatin^  and  that  lie  was  recommending  award  to  the  lowest 
responsible  and  eli^ble  bidder. 


rhe  bids  were  pc  Bollovfs: 


Itek   .^usinoss  i^oducts 
B.A.A.   Building 
iorthwest  Industrial  Park 
liiddlesex  Turnpike 
Bui'lin  juon,  I  Massachusetts 


orp, 


$6,bU7.00 


9'2 


Ilinriesota  Kini'^n^^ 

Oomp  arcf 
Ipg   H'ourtli  Avenue 


ilanufacturin^ 


sJ7, 020.00 


jlenrnTPin  Hoi^hts,  l-.assachui^etts 
On  notion  duly  made  and   seconded,   it  iias 


VOT^a>      t^'^'-t  t^-'ere  be  awarded  to  Itek  .business  i'roducts  -  .av.  of 
Itek  Oorooration,    .'..  .i..    .^uildinr,   A.u.  industrial  i^ark, 
Airlin^-ton,  hassaciiuseots,   the  lowest  eli^iole  a..n  r-o-ou- 
Gibte  bidder  in  the  public   uiddin,:,   the  contract    .or 
fur^iishin-,   dclivc-rinr,   and  instailin-  one  Gaiaera  .'laoe 
Kachine  B.S  SDecificd  in  the   qpeciiications  in  an  G::ount 
not  to  exceed   six  thousand  ei^ht  hundred  forty-seven 
dollars  (C6,8h7.00). 

"he     Irector  reported  that  the  work  of  .ixcclon  Jectective  c:  oecurity 
oervicesrinc.   in  furnishdnr;  ^uard  and  patrol  i.ro'.ection  at  the  Geu-orai.  i/i.- 
brS^v  buildi         .;id   at  the  Lun^  Islond    .00.  .oora^e  area  was  most  unsa^is- 
factor-/,   that^'  uards  were  absent  from  or  asleep  a^  T^nexr  posos,   ana  ..t  hon^ 
I^an"dama--e  had   oeen  done  to  the  ..etex  protection  clock  system,      fae  ...i-rector 
stated  that'^the  matter  had   oeen  discussed  with  the  Lav/  bopartment  and  iie  was 
recom'.endinc  that-  tlie  servicec   .       .en.dnated   oy  i..utual  ajrecmeno. 

On  motion  duly  j;iade  and   seconded,    it  was 


VOx/jO: 


and 

VOTED; 


thao  uy  ..utual  a-reement  tliere  oe  ten.dnated  as  of 
hay  lo",  1969  the  contract  entered  into  on  harca  2^, 
19o9  mth  i!^celon  bectectivc  .:  oecurity  Services,   -l^\c., 
oO  "^oylston  street,   Jos-'oon,  Kassachusetts  for  furnishing 
-uard  atid  patrol  protection  at  the  dentral  Liurary  building 
^id   ot  the^Lo:iL:  Islaaid  Book  ^tora-e  .^^ea; 

that  the  ;irectur  be  authorised  to  enter  into  a  contract 
witli  some  ouher  'lard  and  patrol  ^^rotection  ser\dce  tliat 
in  his  judgement  can  perfoi-i  satisfactorily  the  required 
Kuard   and  p atr gLjyr o t ectign . 


olved : 


Hinutes  of  Keeting 
Administrative  Agency 


In  board  of  Trustees 
Friday,  dune  13,  19o9 


A  meeting  of  the  Trustees  as  an  ..di^iixiisbrative  Agency  of  the  City  of 
i3oston  was  held  in  the  Trustees  itoom  on  x^rida^,^,  June  13,  190?   at  3ibb   p.m. 

Present:   Messrs  rjanliam.  Hurray,  O'Gonnell,  Parker  and  ..aob. 
The  President,  llr  Ganham,  in  the  ciiair. 

The  minutes  of  the  annual  and  of  the  regular  meetings  of  Kay  9,   19^9 
as  presented  were  approved. 


93 


[ 


I 


Following  ai-jproval  by  the  Director  and  in  accordance  viith  the  authority 
delerated  to  hiia  by  the  Trustees,   expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  liay  1969,  provided  ^nat 
expenditures  from  City  Appropriation  have  tlie  a^jproval  of  the  Jity  iiuditor: 


CO 

o 


MAY 

To  City  A^->propriations 

Personal  Services 

Contractual  bervices 

Supplies  and  iiaterials 

Books 

Gui-rent  Charges  and  Obligations 

Equipment 


TOTAL 


To  Trust  Funds 


Books 


TOTAL 


$317,601.^9 
6,U3tJ.07 
3,711.10 

130,307.37 
122.00 

3.98^.17 

,;)i;61;,l6:?,30 


vl,767.B6 
iia,767.b6 


To  opecial  Appropriations 


I 


I 


Eastern  Aegional  Library  Program 

Books 

Supplies  and  Materials 


s>2U,937.67 
i;;2,l55.50 


Follomn,-  approval  by  the  Director  in  accordance  with  the  authority 
deler-ated  to  iiim'by  the  Trustees,  pa^^nnent  of  bills  was  authorized  to  be 
charged  as  follows  for  the  month  of  May  I969,  provided  that  payraent  of  bills 
from'^Gity  Appropriation  has  the  ai)proval  of    ohe  City  Auditor: 


liilY 

To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Iiaterials 

Books 

Current  Charges  and  Obligations 

i^uipment 


TOTAL 


To  Trust  Funds 


I 


I 


Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTiiL 


^317,601.b9 
25,630.146 
16,361.61 

130,307.37 

5,Ou9.3o 

369 . oO 

^U98, 320.31 


iji^,  766.76 

2b7. 33 

1,767.86 

Ul.OO 

$7,86U.9^ 


94 


95 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  and  1  late rials 


$2U, 937.67 
$U,631.o7 


For  the  raonth  of  Hay  1969,  the  following  report  on  personnel  was  made 
by  the  Director, 


Personnel  Activity 

Full-time  einplo2Aees: 

Professional  and 
Pre-Professional 

Liorary  Assistants 
Clerical  and  ilechanical 

Part -tine  employees 
expressed  in  F.T.E. 


Hay  1         Employed 
221  1 


22U 
101 


12.0 


0 

7 

0 

7 


Terminated 

June  1 

3 

219 

10 

220 

6 

IS 

9^ 
531 

0 

12.0 

i^Uo.o 

Ave  race  llontl-qy  Turnover 

Rate  of  Accession       -         1.26/o 

Rate  of  Separation     - 


2>M^ 


Deaths 

George  R.  Gentile,  Senior  Building  Custodian,  Hay  2,  1969 

Retirements 

Hinna  oteinberg.  Reference  Librarian,  Judaica,  Hay  7,  19o9 
Eli7.abeth  \i.   Cosgrove,  Jindery  Seuer,  Binding  ueparoment.  Hay  9,  l^oy 
Mar%'  O'G.  Gahill,  Gataloger  and  Classifier,  Processing  jcparment. 
Hay  31,  1969 

Personnel  £x^-)enditui'es  -  January  1  -  Hay  27»  1969 

Requested  Budget  /.ctual 

Full-time  '^1yS^9,2^0  s>l,Ub'l4,133 

Part-time  72,69U  ^3,065 

Overtime 


26,2^0 

.;l,Q5t3,19l4 


39,93U 
vl,5^77,13!? 


Sui'plus  (  +  ) 
Deficit  (-) 

+  ^103,117 

10,37U 

13,6bl; 
+   ^'-'1,039 


I 


I 


I 


I 


CO 

1—1 

o 


I 


I 


and 


In  accordance  \n.t\\   the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Hayor  in  accordance 
witli  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  ixcNij;f,  Director, 
or  upon  liis  delegation  John  J.  Connolly,  Associate 
Director,  or  n-lizabeth  B.  Brockmiier,  .ssisoant  to  the 
Director,  and  Secretary  of  the  Trustees,  or  ivevin  T, 
Fitzpatrick,  supervisor,  Business  Operations,  'oe  and 
hereby  is  authorized  to  sign  tiie  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period 
not  to  exceed  four  weeks  from  September  1^,  19o9. 

Vai'ED:  -Ghat  subject  to  the  ai)proval  of  the  Hayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Itevised  Ordinances  of  1961  riiilip  J.  Iicliilf,  director, 
or  upon  ills  delegation  Jotm  J  .  Connolly,  associate 
Director,  or  Elizabeth  B.  Brockunier,  .assistant  -bo  tiie 
Direcoor,  and  oecretary  of  tlie  Trustees,  or  Kevin  T. 
Fitzpatrick,  supervisor,  Jusiness  Operations,  be  and 
hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  tiie  Trustees  for  a  period 
not  to  exceed  four  vjeeks  from  October  13,  1969. 

Circular  Letters  Nos  3  ana  l,   19o9  from  the  Hayor «s  Office  were  read 
and  ordered  placed  on  file. 

The  Director  stated  that  in  response  to  puolic  advertisement  only  one 
bid  had  been  i-eceived,  opened  ajid  read  for  luaintenance  and  garaging  of  one 
bookiaobile  during  tlie  period  July  1,  1969  through  June  30,  1970  for  the 
Eastern  Regional  Library  Program. 

On  motion  duly  made  and  seconded,  it  vjas 

VOTED:  that  tiiero  be  awarded  to  C.  u.  W^dsh  Transportation,  Inc., 
66  V.ood  Road,  Braintree,  Iiassacnusetts,  the  sole  bidder 
in  the  public  bidding,  the  contract  for  the  provision  of 
a  driver  and  for  the  maintenance,  garaging,  and  operation 
of  one  boolaiobile  during  the  period  July  1,  19o9  through 
June  30,  1970  at  the  following  rates: 


Driver: 

(a)  Rate  per  hour,    straight  time 

(b)  Rate  per  hour,   overtime 

Haintenance  and   (General)  Repair  Personnel 
(exclusive  of  meciianical,   heating,  ventilating, 
etc.  repairs): 

(a)  Aate  per  hour,   str^dght  tijie 

(b)  Rate  per  hour,   overtime 

Garaging: 

Annual  charge  per  bookmobile 


s^I^.20 
i^5.20 


i^3.70 
i;>3.70 


4)900.00 


m 


97 


Price  of  major  brand  jjasoline  (per  gal.) 
Replacement  of  parts  and  supplies: 


ip«27 


Percentage  of  markup 


'^% 


The  Director  stated  that  he  was  requesting,  authorization  to  enter  into 
a  contract  for  certain  supplies  used  in  connection  idth  iH-i  data  processini- 
equipment  durinc  the  period  June  lo,  1969  tln^oucli  March  31,  1970. 

On  motion  duly  made  and  seconded,  it  x^/as 

VOTED:  that  there  be  a\-jarded  to  International  Business  Machines 

Corporation,  :;^20  Doylston  btreet,  Boston,  Massachusetts,  the 
contract  for  the  purchase  of  certain  supplies  to  oe  u^ed  m 
connection  vath  rented  IHi  data  processing  equipment  duruii^ 
the  period  June  lo,  1969  tlirough  March  31>  1970,  the  to^aL 
cost  for  sucii  supplies  to  be  subject  to  the  teri.is,  agreemen-&s, 
and  conditions  set  forth  in  saLd  contract;  and  that  puolic 
advertising  iri.tii  respect  to  the  aforementioned  contract  be 
dispensed  ijith. 

The  ,;irector  stated  that  in  response  to  public  advertisement  only  one 
bid  had  been  received,  opened  and  read  for  the  reproduction  of  certain  items 
into  catalo^  card  and  book  cai-d  form. 

On  motion  duly  made  and  seconded,  it  vjas 

VOTED:  that  there  be  awarded  to  General  Idcrofilm  Company, 
100  Inman  Street,  Cainoridge,  Massachusetts,  tlie  sole 
bidder  in  the  public  bidding,  the  contract  for  the 
reproduction  of  certain  iteus  into  catalog  card  and 
bool:  card  forn  during  the  period  July  1,  19o9  tiirough 
June  30,  1970,  the  total  fee  thus  charged  to  oe 
subject  to  the  terms,  agreements,  and  conditions  set 
forth  in  said  contract. 

The  Director  stated  that  he  was  requesting  approval  to  lease  a 
oronastat  p'^  Electrostatic  Office  Copy  Maciiine  for  copying  purposes. 
On  motion  duly  made  and  seconded,  it  was 


I 


I 


■CO 

o 


I 


I 


o 


VOTED: 


that  tlie  i^oard  of  Trustees  in  charge  of  the  Library 
Department,  acting  in  the  name  of  and  for  the  City  of 
Boston,  do  hereby  accept  an  instrument  of  lease  by  and 
between  5GH  COitPOlUTIOlI  and  the  CITY  OF  BOSTON  for 
rental  during  the  period  July  1,  1969  througii  June  30, 
1970  of  one  C oronastat  3'^  Electrostatic  Office  Copy 
Ilachine  subject  to  the  rental,  terms,  agreements, 
conditions,  and  covenants  set  forth  in  said  instrument 
of  lease;  and  that  puulic  advertising  with  respect 
to  the  aforementioned  lease  be  dispensed  with; 


and 

VOTED; 


that  Piiilip  J,  HoMiff,   Director,    and  i^ibrarian,   of  the 
Public  i^ibrary  of  the   City  of  uoston,   be  and  hereoy  is 
authorised  and  aii^ected  in  the  narae  and  oehalf  of  the 
Trustees  of  the  Public  Library  of  the  City  of  .-^oston  to 
execute  said  instriiment  of  lease  in  quadruplicate. 


1 


I 


The  Director  stai-ed  that  the  minutes  of  the  meeting  should  record 
that  the  ;^oundbrealcing  ceremony  for  the  addition  took  place  on  Friday 
morning,  June  6,  1909  and  that  actual  xiork  on  excavation  of  the  site  would 
commence  on  Monday,  June  23,   1969 • 

The  Director  reported  the  receipt  of  a  proposal  from  Oolder,  Oass 
i^ssociates.  Inc.,  711  Boylston  Street,  Boston  for  providing  control  of  the 
foundation  construction  for  the  iiddition  as  recoim.iended  by  the  i^rchitect  and 
Mr  .tichard  R.  Tluuna,  Building  Commissioner  of  tlie  City  of  Boston.  The  purpose 
of  the  control  will  be  to  ensure  that  surrounding  property  including  the 
existing  Library  building,  streets,  sidewallcs,  utilities  and  neighboring 
structures  are  not  endangered  or  unduly  affected  by  the  new  construction. 
In  order  to  provide  the  necessaiy  control  Golder,  Oass  Associates,  inc.  \ixLl 
en^^age  in  certain  monitoring  operations  for  approximately  a  two  year  period 
and  vjill  retain  the-  firm  of  Gilbert  Small  (c   Company,  who  over  tiie  past 
thirty  years  have  observed  for  the  Library  the  settlement  levels  m  the 
existing  building.  The  estimated  cost  of  all  of  the  required  work  is 
estimated  to  be  vl01,i400. 

The  Director  indicated  that  he  intended  to  take  up  mth  Mr  Kerr 
the  question  as  to  wheoher  the  contract  for  the  instrumentation  installation 
should  oe  vjith  the  Trustees  or  the  Architect.  The  r.oard  approved  of  tlie 
Director's  action  and  indicated  that  GoD.der,  Gass  Associates,  Inc.  oe 
engaged  to  pcrforra  tlie  required  work,  the  decision  as  to  whom  the  contract 
should  be  vath  to  be  determined  by  Mr  Kerr. 


rdelds 
delays 
of  the 


The  Director  reported  that  work  on  the  construction  of  the  Brighton, 
Comer,  and  Charlestown  Branch  Libraries  was  proceeding  out  witli  some 


A31  tliree  are  expected  to  open  in  September,  work  on  the  construction 
Grove  Hall  Branch  Library  has  begun,  the  South  End  Branch  Library  is 
to  go  out  to  bids  next  month,  and  Lower  Mills  Branch  Library  is  awaiting 
action  by  the  Public  Facilities  Department.   The  Director  stated  tnat  there 
was  nothing  to  report  on  tlie  new  branch  library  for  the  Dudley  street  area, 
that  the  matter  was  in  the  hanas  of  the  Public  Facilities  Depart.(ient  and 
the  Ma^^or's  Office,  that  it  was  difficult  to  obtain  factual  iiif oiTiation  as 
to  why"  the  building  was  not  moving,  and  that  he  would  continue  to  try  and 
reactivate  the  project. 

i.lie  ,)irector  reported  receipt  of  many  letters,  some  addressed  to  the 
Trustees,  and  some  telephone  calls  from  state  and  city  officials  and  others 
requestin  that  the  new  Brighton  Branch  Libraiy  be  naioed  Memorial  Liorary. 
He  indicated  that  the  matter  had  been  before  the  i^oard  at  their  meeting 
on  December  13,  1966  and  at  that  tim.e  tiiey  had  tai^en  the  following  action: 

"VOTED:   that  the  Board  reaffirms  its  long-standiii;,  policy  of 
"using  place  naiaes  for  the  oranch  Ij  brar:^^  units. 

"and 

"FbiiTFiER 

"VOTED:  that  the  new  oraiich  library  to  be  located  at 
•»U0  ..cademy  Hill  Road,  Brighton,  be  nained  the 
"Brighton  Branch  Liurary." 

After  discussion  the  Board  stood  uy  its  earlier  action  of  December  13,  I960. 


98 


99 


■    +  A  +^.,M+  +ho  mmp  of  the  Faneuil  Branch  Library  was 
not  appropriate  a.>y  longer  and   soold  -^.^  ="^;^  ^°  ^       J  y^^  ^.  i„  ,,3,^, 

the  location  of  fl^J'l^^ ^)^r4\^^l±Te^or^.en  work  begins  on  cha^xging 
S'o:rSxrecSorLrL:rcla^LiicaUoa  to  U.at  of  the  Uurary  of 
Congress  Glassixication, 

The  Director  reported  to  the  Board  that  he  was  pla^udn^  certain  «os 

o,„^..lon  ..  »"'  W'^J;,  ;;,^;tS  SrviL  „cou»t  <«d  .  b,«.r  ^,a,,la«. 

be  a  resuloant  savxn^s  xn  x.ae  At,xt,u        .  -^mHrP       Vhe  jirector  sUited  that 

tive  relationship  vdthiu  the  ^"'"'^^f  ^^"[^^^^7,^^^;  sSlla^-  cLi,es  in 
he  woulci  now  e:camne  other  areas  oi  t-he  Lj^^rar>    •'•^^^  f^'^"' 
organisation  should  be  inade  aaid  woula  report  t^  the  Joard. 

The  Director  stated  that  during  his  co.dne  absence  froi.  the  Library  it 
is  nocesSy  to  -h°r-e  cert^n  r'^o^^lS/tsSift:  ^rrctor /' Sr " 
^itl-trB/roruSr^'^cr^t^/^i-tiS  .ira  oe  na.,.ed. 

On  motion  duly  made  aiid  seconded,  it  was 

VOTiiD-     that  effective  ^une  I6,  1969,   through  Septemoer  30,  1909, 
in  any  absence  of   oho  director,   and  Librarian,  I'ralap  ^. 
HolJiif,  the  names  of  John  J.  Connolly,  ..ssociaue  Jirec.or, 
or  iilizabeth  J.   ^irockunier,   oecretary  of  U_ie  uoara,  ue 
substituted  for   ohat  of  the  Jirector,   aiKl  ^lorarian,   xu 
^1  votes  tai'.en  oy  tno  ^oard  of  trustees  wherever  the 
IJiroctor,   aiid  Liorarian  has  been  authorized  to _iral.e 
autliorized  expenditures  from  principal  a^/ov  inco.,.e  of 
certain  trust  funds;  to  enter  into  contracts  on  oenalf 
of  the  lioard;   aiid  to  authorise  pa^-xients  unuer  contracts 
entered  into. 

The  Board  vjent  into  E::ecutive  Session. 


I 


I 


The  minutes  of  the  regular  meeting  of  June  13,  1969,  as  presented  were 
approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority- 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  months  of  June,  July,  August  and 
September  1969,  provided  that  expenditures  from  City  Appropriation  have  the 
approval  of  the  City  Auditor. 


CO 

o 


I 


I 


JUNE 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  and  Materials 


TOTAL 


TOTAL 


$300,995.U3 

11,398.71 
6,85^.30 

33,236.82 

1^0.00 

2,581.26 

$355,217.52 


$62.50 

1,U81.65 

25.00 

$1,569.15 


$20,9l4l.9U 
U,l6ii.5l 


Dissolved  at  5:LCj  p.m, 


o  Tern 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  October  10,   1969 


r  fhP  Trustees  of  the  Public  Library  as  an  Administrative  Agency 
was  heirfn'^Llrufteenrorof  Frl^         October  10,  1969  at  U:35  P.:n. 

Present:  Messrs  Murray,  Parker  and  Rabb. 
The  Vice  President,  Mr  Rabb  in  the  chair. 

Mr  Rabb  presented  a  notice  ^-"^,f  ^^^^^^^^^ 
1969  he  had   appeared  and  had  been  duly  sworn  as  a  Trustee  lor 

May  1,  197h. 


1 

I 


I 


JULY 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


TOTAL 


$393,665.77 
12,351.22 

11, 0U6. 99 

18,709.26 

1,215.00 

1.U29.13 

$l438,la7.39 


100 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  and  Materials 


TOTAL 


AUGUST 


To  City  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  and  Materials 


TOTAL 


TOTAL 


SEPTEMBER 


To  City  Appropriations 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Current  Charges  and  Obligations 
Equipment 


TOTAL 


$300.00 

6,90^.21 

32.68 

6.69ia8 

$13,929.07 


$38,l406.UU 
1,871.00 


$303,910.07 
8,337.^2 
6,U83.62 

9,369.37 
132.00 

7^U.83 
$328,9e7.Ul 


$216.00 

U81.00 

32.80 

$729.80 


$6^,686.23 
3,021.27 


$386,985.U9 
12,697.27 

8,001.55 

10,Uh2.00 

160.00 

1.937.00 
$li20,203.31 


I 


I 


I 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  and  Materials 


TOTAL 


$21.00 
2U.90 

$1,238.27 


$100,830.15 
5,519.99 


1 


Follovjing  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  months  of  June,  July,  August,  and  September  1969,  provided 
that  payment  of  bills  from  City  Appropriations  has  the  approval  of  the  City 
Auditor: 


JUNE 


I 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


TOTAL 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 
.  Supplies  and  Materials 


TOTAL 


$300, 995. U3 
27,U23.ii7 
18,950.27 
33,236.82 
15,283.22 
1,886.95 

$397,776.16 


$62.50 

1,U81.65 

25.00 

$1,569.15 


$20,9a.9U 
8,82U.70 


JULY 


I 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


TOTAL 


$393,665.77 
18,U09.00 

13,651.15 
18,709.26 

12,8U2.U9 

2,L02.53 

$U59,680.20 


101 


102 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  and  Materials 


TOTAL 


AUGUST 


To  City  Appropriations 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  and  Materials 


TOTAL 


SEPTEMBER 


To  City  Appropriations 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


TOTAL 


$300.00 

6,905.21 

32.68 

6.691  as 

$13,929.07 


$38,li06.UU 
5,750.01 


$303,910.07 

U5, 168.23 

17,050.83 

9,369.37 

U.221.75 

$379,720.25 


$216.00 

U81.00 

32.80 

$729.80 


$65,686.23 
2,OU5.32 


$386,985.U9 

16,058.07 

6,330.00 

10,UU2.00 

5,136.51 

3.1U2.57 

$U28,09U.6U 


103 


I 


I 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 


TOTAL 


$21.00 

UU6.92 

2U.90 

7U5.1i5 

$1,238.27 


CO 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  and  Materials 


$100,830.15 
9,510.02 


I 


I 


For  the  months  of  June,  July,  August  and  September  1969,  the  following  reports 
on  personnel  were  made  by  the  Director. 

Personnel  Activity 
Full-time  employees: 


Professional  and 
Pre -P  r  of  e  s  si  on  al 


1 


I 


Library  Assistants 

Clerical  and 
MechaniccQ. 


Part-time  employees 
expressed  in  F.T.E. 


June  1 

Employed 

Terminated 

October  1 

219 

U8 

39 

226 

220 

126 

12U 

222 

95 

19 

19 
185 

95 

12.0 
^W.O 

1.8 
19U.8 

0 
182 

13.8 

Average  Monthly  Turnover 

Rate  of  Accession  -  8.82^ 
Rate  of  Separation  -  8.2U^ 

Appointments  to  Permanent  Staff 

E.  Carol  Coxe,  Adults  Librarian,  Connolly  Branch  Library,  June  18,  1969 

Kay  C.  Decker,  Young  Adults  Librarian,  Memorial -Mt  Pleasant  Branch  Libraries, 

June  18,  1969 
Gaynell  T.  Mathson,  Young  Adults  Librarian,  Charlestown  Branch  Library,  June  18,  I969 
Dorothy  J.  Smith,  Adults  Librarian,  Mattapan  Branch  Library,  June  18,  1969 
Ann  Michalik,  Youn^  Adults  Librarian,  Hyde  Park  Branch  Library,  July  2,  1969 
Richard  Sullivan,  Professional  Library  Assistant,  Main  Reading  Room,  July  2,  I969 
William  J.  Crowley,  Motor  Equipment  Operator  and  Laborer,  Buildings  Department, 

July  27,  1969  ^   ^  ^.^ 

Harold  M.  Moren,  Bibliographic  Searching  Librarian,  Acquisitions,  September  1,  19o9 
Duane  Crabtree,  Professional  Library  Assistant,  Processing,  September  3,  1969 


104 


105 


Appointments  to  Officer  Rank 

ir„^HH    T     Peltier     Coordinator  of  Audio-Visual  Services,  July  2,  1969 

GerSdl^e  Mtl^tJi..  Branch  Librarian  (PU).   Connolly-Jamaica  Plain  Branch  Libraries, 

nn^nthv  K     Beckei^^Brlnc^Librarian  (PU),  Roslindale  Branch  Library,  July  2,  1969 
S  Blanker!  Brlnch'ibrarian  (PU),  East  3oston.0rient  Heights  Branch 

Mar^orie  M.  Gibbon^r^r^chUbr^rS^PU).  South  Boston-Washington  Village 

Cerlldlne  S.  Her^rS  "^^^^Imf^or^  Knd-West  End  Branch  Libraries, 

Carolyn  KirkhamfBr^Jh^Sbrarian  (PU).  Memorial-Ht  Pleasant  Branch  Libraries, 

Laura  H.  Reyes,'^BrLch  librarian  (PU),  Biblioteca  Latina-South  End  Branch 

Change  in  Title  ^t  Officer  Rank 

Dorothy  K.  Becker,   Chief,  General  Library,  August  6,  1969 

Retirements 

Bernice  Feldman,  Principal  Library  Assistant,   Judaica,   June  17,  1969 

Mcolas  VillX     Junior  Building  Custodian,   Buildings  Department,  June  18     1969 

Helen  Lrd,?r?Ac^       Library  Assistant,  Washington  Village  Branch  Library, 

June  30,  1969  . 

rT.ono  R     Touf^hlin.   Chief,  'jeneral  Library,   July  3^,   ivoy 
milp  G.  Fa^!  F^o^eraan  of  Library  Heating,  Ventilation  and  Haintenance. 

Buildings  Department,  September  30,  lyoy 


I 


I 


Appointment  to  Emeritus  Status 

Grace  B.  Loughlin,  Chief,  General  Library,  Emeritus,  August  1,  1969 

Deaths 

Sa:-A!1fy;;oSrWoS"/o^^-TaI^nt:rf  BuSLgs  Depart.nt.  September  19,  X969 


Personnel  Expenditures  -  January  1  -  September  30.  1969 


Full-time 
Part-time 
Overtime 


Requested  Budget 
$2,89^,7^0 
13.^,000 

1|8,7^.0 
$5,67$,5C)0 


Actual 

$2,768,^3U 

138,092 

$6,067 
$^,96^,6^5 


Surplus  (+) 
Deficit  (-) 

+  $127,216 

3,092 

-    7>317 

+  $116, H 07 


I 


I 


CO 

o 


I 


r 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 

On  Ij  August  1969 

To  confirm  action  taken  in  entering  into  a  contract  with  F.  W.  Faxon 
Company,  Inc.,  for  supplying  and  servicing  periodicals  and  serials  for 
the  year  1970: 

VOTED:   that  there  be  entered  into,  without  public  advertising 
with  F.  W.  Faxon  Company,  Inc.,  1$  Southwest  Park, 
Westwood,  Massachusetts,  a  contract  for  (1)  supplying 
periodicals  and  serials  for  the  year  1970  and  (2) 
servicing  the  subscriptions  for  the  individual  items 
throughout  the  year,  subject  to  the  terms,  agreements, 
and  conditions  set  forth  in  said  contract. 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls,  on 
motion  duly  made  and  seconded,  it  was 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  I96I  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J,  Connolly,  Associate  Director, 
or  Elizabeth  D.  Brockunier,  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  November  10,  I969. 

Circular  letters,  Nos.  5,  6,  7,  8,  9,  10,  11  and  12,  1969  from  the  Mayor's 
Office  were  read  and  ordered  placed  on  file. 

The  following  action  was  taken  by  the  Trustees  on  the  recent  deaths  of  two 
members  of  the  staff: 

VOTED:   that  there  be  and  hereby  is  adopted  and  ordered 
spread  upon  the  records  of  the  Trustees  the 
following  minute  on  the  service  of 

HENRY  A.  FAHEY,  deceased 

WHEREAS,  for  a  period  of  forty-four  years  Henry  A.  Fahey 
loyally  discharged  the  duties  encumbent  on  him  as  a 
member  of  the  staff  and  since  April  I960  as  Chief  of 
the  Bindery  of  the  Boston  Public  Library, 
BE  IT  THEREFORE  RESOLVED,  that  the  Trustees  of  the 
Boston  Public  Library  extend  to  the  family  of  the  late 
Henry  A.  Fahey  their  appreciation  of  his  long  and  faithful 
years  of  service  to  the  institution. 


106 


107 


VOTED:   that  there  be  and  hereby  is  adopted  and  ordered  spread 

upon  the  records  of  the  Trustees  the  following  minute  on 
the  service  of 

VJILLTAM  A.  REYNOLDS,  deceased 

\^HEREAS,  for  a  period  of  twenty-two  years  William  A.  Reynolds 
discharged  loyally  the  duties  assigned  to  him  and  in  his 
capacity  as  Working  Foreman  of  Painters  in  the  Buildings 
Department  of  the  Boston  Public  Library, 
BE  IT  THEREFORE  RESOLVED,  that  the  Trustees  of  the  Boston 
Public  Library  extend  to  the  family  of  the  late  William  A. 
Reynolds  their  appreciation  of  his  many  years  of  industrious 
and  faithful  service  to  the  institution. 

The  Director  presented  copies  of  an  Agreement  between  the  Ubrary  and  the 
American  Federation  of  State,  County  and  Municipal  Employees,  AFC-CIO  and 
Affiliates,  effective  July  1,  1969,  covering  the  Library  Assistants  Services 
and  the  Clerical  and  Mechanical  Services.  The  Director  stated  that  the  various 
items  in  the  Agreement  had  been  the  subject  of  negotiation  but  that  in  the  text 
of  the  Agreement  which  was  before  the  Board  there  were  two  sections  which  had 
not  been  discussed  and  the  Director  could  not  recommend  their  inclusion.  They 
were  as  follows: 

On  page  2$ 

"If  an  employee  entitled  to  leave  without  loss  of  pay  under 
this  Section  requires  additional  leave  for  such  purposes,  or 
in  the  event  of  death  in  the  immediate  family  of  an  employee 
not  entitled  to  leave  without  loss  of  pay  under  this  Section, 
leave  for  such  purposes  shall  be  deducted  from  sick  leave 
allowance,  if  any." 

The  Director  stated  that  such  an  absence  was  not  a  proper  charge  against 
sick  leave  and  he  recommended  the  section  be  deleted. 

On  pag:e  32 

"Section  6  -  On  the  promotion  of  an  employee  who  has  completed  twenty 
or  more  years  of  total  service,  si*ch  employee  shall  be  compensated 
at  the  maximum  rate  of  pay  for  the  position  to  which  he  was  promoted. 

The  Director  stated  that  although  this  was  City  procedure  he  could  not  recommend 
its  adoption  because  of  effect  on  the  Budget  and  suggested  that  the  section  be  deleted 

On  page  33 

"Section  9  -  Effective  September  3,  1969,  the  folloid.ng  positions  shall 

be  upgraded:  ^  o  x  n  -> 

Statistical  Machine  Operator  -  from  C-.?  to  u-^ 

Senior  Account  Clerk        -  from  C-3  to  C-U" 

The  Director  stated  that  upgrading  of  these  and  other  positions  had  been 
discussed  in  bargaining  and  it  had  been  agreed  that  they  would  not  be  included  in 
the  Agreement.  He  recommended  that  the  section  be  deleted. 


I 


I 


It  was  the  concensus  of  opinion  of  the  Trustees  that  all  three  items  should 
not  be  included  in  the  contract  and  the  Law  Department  be  so  notified. 

The  Director  presented  new  salary  scales  for  the  Library  Assistants  Service 
and  the  Clerical  and  the  Mechanical  Services  to  become  effective  on  September  3,  1969, 
September  2,  1970  and  September  1,  1971.  He  indicated  that  these  scales  had  been  the 
subject  of  bargaining  with  the  Union,  that  the  scales  were  included  in  the  Agreement 
which  the  Trustees  had  before  them  earlier  and  that  he  was  recommending  adoption  of 
the  scales. 

On  motion  duly  made  and  seconded,  it  was 


VOTED: 


CO 


I 


I 


and 

VOTED: 


that  there  be  and  hereby  is  adopted  by  the  Trustees 
of  the  Public  Library  of  the  City  of  Boston  a  salary 
scale  for  the  Library  Assistants  Service,  effective 
September  3,  1969,  as  set  forth  below: 


Pay 

Incre- 

Grade. 

I 

II 

III 

IV 

V 

VI 

VII 

ment 

LA-1 

$ii6lO 

$U7U0 

$U870 

$5000 

$5130 

$5260 

$5390 

$130 

LA-2 

19U^ 

5080 

5215 

5350 

5U85 

5620 

5755 

135 

LA-3 

5^65 

5710 

5855 

6000 

61U5 

6290 

6U35 

1U5 

*  LA-U 

601^ 

6160 

6305 

6U50 

6595 

67iiO 

6865 

1U5 

LA-^ 

65^0 

6700 

6850 

7000 

7150 

7300 

7U50 

150 

LA-6 

7190 

7360 

7530 

7700 

7870 

eoiiO 

8210 

170 

«  LA-7 

7830 

8020 

8210 

8U00 

8590 

8780 

8970 

190 

LA-8 

8U70 

8680 

8890 

9100 

9310 

9520 

9730 

210 

«  Union  Agreement  provides  additional  $261  per  year  (or  $5.00  per  week) 
for  skilled  employees  in  Duplicating  Section,  Business  Operations. 

that  there  be  and  hereby  is  adopted  by  the  Trustees 
of  the  Public  Library  of  the  City  of  Boston  a  salary 
scale  for  the  Mechanical  Service,  effective  September  3, 
1969,  as  set  forth  below: 


Pay 

Grade ;    I 


M-1 
M-2 
M-3 
M-I4 
M-5 
M-6 

M-7 
M-8 


$h673 
5063 
5U73 
6033 
688U 

707I4 
7U9i4 
825U 


n 

$U753 
5153 
5573 
6153 
702U 

722U 
7651i 
8UUU 


III 

$U833 
52U3 
5673 
6273 
716U 
737U 
781U 
863U 


IV 

$U913 
5333 
5773 
6393 
730U 
752U 
797U 
882U 


$h993 
5U23 
5873 
6513 
71M 
767U 
813U 
901a 


Incre- 

H 

VII 

ment 

$5073 

$5153 

$  80 

5513 

5603 

100 

5973 

6073 

100 

6633 

6753 

120 

758U 

772U 

U4O 

782U 

797U 

150 

829U 

8U5U 

160 

920U 

939U 

190 

and 

VOTED: 


i 


I 


that  there  be  and  hereby  is  adopted  by  the  Trustees 
of  the  Public  Library  of  the  City  of  Boston  a  salary 
scale  for  the  Clerical  Service,  effective  September  3, 
1969,  as  set  forth  below: 


acisa^?^^ 


108 


Pay 
Grade 


C-1 

$U753 

C-2 

51I43 

0-3 

5^53 

c-U 

6113 

c-^ 

6703 

C-6 

7313 

C-7 

8073 

C-8 

8763 

C-9 

9337 

and 

VOTED: 

that 

there  b 

n 

$U8^3 
52^3 
^673 
6253 
6863 
7U93 
8283 

8993 
9597 


III 

$h953 
5363 
5793 
6393 
7023 
7673 
8U93 
9223 
9857 


IV 

$5053 
5U73 
5913 
6533 

7183 
7853 
8703 

9)453 
10117 


V 

$5153 
5583 
6033 
6673 

73U3 
8033 
8913 
9683 
10377 


VI 

$5253 
5693 
6153 
6813 

7503 
8213 
9123 

9913 
10637 


VII 

$5353 
5803 
6273 
6953 
7663 
8393 
9333 
101U3 
10697 


Incre- 

ment 

$100 
110 
120  ^ 

lUo  I 

160  ■ 

180 
210 
230 
260 


and 

VOTED: 


and 

VOTED: 


that  there  be  and  hereby  is  adopted  by  the  Trustees  of 
the  Public  Library  of  the  City  of  Boston  a  salary  scale 
for  the  Library  Assistants  Service,  effective  September  2, 
1970,  as  set  forth  below: 


Pay 

Grade: 


II 


III 


IV 


VI 


VII 


LA-1 
LA-2 

LA-3 

♦  LA-U 
LA-5 
LA-6 

♦  LA-7 
LA-8 


$5000  $5130  $5260  $5390  $5520  $5650  $5780 

5350  5U85  5620  5755  5890  6025  6160 

6000  61U5  6290  6U35  6580  6725  6870 

6ii50  6595  67UO  6885  7030  7175  7320 

7000  7150  7300  7U50  7600  7750  7900 

7700  7870  80U0  8210  838O  8550  8720 
8UOO  8590  8780  8970  9160  9350  95U0 
9100    9310    9520    9730    99UO   10150   10360 

♦  Union  Agreement  provides  additional  $261  per  year  (or  $5.00  per     J 
week)  for  skilled  employees  in  Duplicating  Section,  Business 
Operations. 

that  there  be  and  hereby  is  adopted  by  the  Trustees  of 
the  Public  Library  of  the  City  of  Boston  a  salary  scale 
for  the  Mechanical  Service,  effective  September  2,  1970, 
as  set  forth  below: 


Pay 
Grade: 

M-1 
M-2 
M-3 

M-5 

M-6 

M-7 
M-8 


$U913 
5333 
5773 
6393 
730U 
752U 
797U 
882U 


II 

$14993 
5U23 
5873 
6513 
Ihhh 
767U 
813U 
901U 


in 

$5073 
5513 

5973 
6633 
758U 
782U 
829h 
920U 


IV 

$5153 
5603 
6073 
6753 
772U 
797U 
8U5U 
939U 


Incre- 

V 

VI 

VII 

ment 

$5233 

$5313 

$5393 

$  80 

5693 

5763 

5873 

90 

6173 

6273 

6373 

100 

6873 

6993 

7113 

120 

786U 

8OOU 

81UU 

II4O 

8I2U 

827U 

8U2U 

150 

861U 

877U 

8931; 

160 

958U 

977ii 

996U 

190 

that  there  be  and  hereby  is  adopted  by  the  Trustees  of 
the  Public  Library  of  the  City  of  Boston  a  salary  scale 
for  the  Clerical  Service,  effective  September  2,  1970, 
as  set  forth  below: 


i 


I 


and 
VOTED: 


CO 


^H' 

^ 

Incre-     ^H 

0 

ment      ^M 

0 

0 

$130      H 

135     ■, 

1U5         ■; 

lh5     H 

150     H 

170    ^m 

^m 

210    ^M 

I 


and 

VOTED: 


I 


and 

VOTED: 


Pay 

Grade: 

C-1 

c-2 

C-3 
c-U 

c-5 

c-6 

C-7 

c-8 

C-9 


$5053 
5U73 
5913 
6533 
7183 
7853 
8703 
9ii53 

10117 


II 

$5153 
5583 
6033 
6673 
73U3 
B033 
8913 
9683 

10377 


III 

$5253 
5693 
6153 
6813 
7503 
8213 
9123 
9913 

10637 


IV 

$5353 
5803 
6273 
6953 
7663 
8393 
9333 
101U3 
10897 


$5ii53 
5913 
6393 
7093 
7823 
8573 
95U3 
10373 
11157 


$5553 
6023 
6513 
7233 
7983 
8753 
9753 
10603 
lliil7 


VII 

$5653 
6133 
6633 
7373 
81U3 
8933 
9963 
10833 
11677 


109 

Incre- 
ment 


$100 

no 

120 
IhO 
160 
180 
210 
230 
260 


that  there  be  and  hereby  is  adopted  by  the  Trustees  of 
the  Public  Library  of  the  City  of  Boston  a  salary  scale 
for  the  Library  Assistants  Service,   effective  September  1, 
1971,   as  set  forth  below: 


Pay 

incre- 

Grade: 

I 

II 

III 

IV 

V 

VI 

VII 

ment 

U-1 

$5390 

$5520 

$5650 

$5780 

$5910 

$60U0 

$6170 

$130 

LA-2 

5755 

5890 

6025 

6160 

6295 

6U30 

6565 

135 

LA-3 

6U35 

6580 

6725 

6870 

7015 

7160 

7305 

1U5 

LA-U 

6885 

7030 

7175 

7320 

7ii65 

7610 

7755 

1U5 

LA-5 

7U50 

7600 

7750 

7900 

8050 

8200 

8350 

150 

LA-6 

8210 

8380 

8550 

8720 

6890 

9060 

9230 

170 

LA-7 

8970 

9160 

9350 

95UO 

9730 

9920 

10110 

190 

LA-8 

9730 

99I4O 

10150 

10360 

10570 

10780 

10990 

210 

»    Union  Agreement  provides  additional  $26l  per  year   (or  $5.00  per  week) 
for  skilled  employees  in  Duplicating  Section,  Business  Operations. 


that  there  be   and  hereby  is  adopted  by  the  Trustees  of 
the  Public  Library  of  the  City  of  Boston  a  salary  scale 
for  the  Mechanical  Service,   effective  September  1,   1971, 
as  set  forth  below: 


Pay 

Grade : 

M-1 
M-2 

M-3 
M-li 

M-5 
M-6 

M-7 
M-8 


$5153 
5603 
6073 
6753 
772U 
797U 
8U5U 
939U 


II 

$5233 
5693 
6173 
6873 
786I1 
8I2U 
86lh 
958U 


III 

$5313 
5783 
6273 
6993 
800U 

827U 
877U 
977U 


IV 

$5393 
5873 
6373 
7113 
blhh 
61|2)i 

893ii 
996U 


$5h73 
5963 
6U73 
7233 
b2th 
857U 
909U 

1015U 


VI 

$5553 
6053 
6573 
7353 
8U2U 
872U 
925U 

103UU 


VII 

$5633 
61U3 
6673 
7U73 
856U 
887U 
9UlU 

1053U 


Incre« 
ment 

$  80 
90 
100 
120 
lUO 
150 
160 
190 


that  there  be  and  hereby  is  adopted  by  the  Trustees  of 
the  Public  Library  of  the  City  of  Boston  a  salary  scale 
for  the  Clerical  Service,  effective  September  1,  1971, 
as  set  forth  below: 


110 


111 


Pay 

Grade : 

I 

II 

C-1 

$^3^3 

$5U53 

C-2 

5603 

5913 

C-3 

6273 

6393 

C.I4 

69^3 

7093 

0-5 

7663 

7823 

C— 6 

8393 

8573 

C-7 

9333 

95U3 

C-8 

101U3 

10373 

C-9 

10697 

11157 

IV 


VI 


$5653 

$5753 

$5653 

6133 

62U3 

6353 

6633 

6753 

6873 

7373 

7513 

7653 

81U3 

8303 

8U63 

B933 

9113 

9293 

9963 

10173 

10363 

10833 

11063 

11293 

11677 

11937 

12197 

Incre- 

VII 

ment 

$5953 

$100 

61i63 

110  ± 
120  ■ 

6993 

7793 

lUo  ■ 

8623 

160 

9U73 

160 

10593 

210 

11523 

230 

12U57 

260 

On  motion  duly  made  and   seconded,   it  was 


III 

$5553 
6023 
6513 
7233 
7983 
8753 
9753 
10603 
11U17 


The  Director  reported  that  two  conferences  had  been  held  with  the  f ^^^"^^^ 
Ttie  uirec^or  r«p  Sprvice  who  were  in  the  process  of  organizing 

representing  the  Professional  biorary  o.ivx^c  ^  +  omc,  wpre  presented 

fTAg^ementr^d  that  three  additional  conferences  had  been  agreed  upon. 

ThP  Director  submitted  budget  estimates  for  1970  for  consideration  of  the 

The  °"^^=tor  suoniL^  s  $6,287, UtS  there  should  be  subtracted 

$1U  520'recei^d  m  St^te  Aid"     S  also  stated  th^t  t^ere  had  been  deducted  from 
ihl  Perso^  sirvice  Account  the  sum  of  $123,138  vhich  represented  salaries  of  16 
olitrore'hichTad  been  transferred  to  tHe/gtern^egional  ^1^11^11^^"^^%, 

rudSrirraiicL^KrrSLs^^^  ^r^t^f^^^  T-' 
d^^r^iii.^  ^  KeS  rtip-oS^  ^b^^t^re- ^e^ihe^rtiTt^f  rt^thr 


I 


VOTED:   that  there  be  and  hereby  is  awarded  to  Bro-Dart  Inc., 
^6   Earl  Street,  Newark,  New  Jersey  0711)4,  the  lowest 
eligible  and  responsible  bidder  in  the  public  bidding, 
the  contract  for  supplying  and  delivering  phonograph 
record  covers,  as  specified  in  the  specifications,  in 
a  total  amount  not  to  exceed  five  thousand  four 
hundred  sixty  dollars  ($5,U60.00), 

The  Director  reported  that  as  the  result  of  public  advertising  two  bids  were 
received  for  supplying  book  jacket  covers  as  follows: 


CO 


Mayor's  fiscal  advisors. 

On  motion  duly  made  and  seconded,  it  was 


i 


I 


VOTED; 


that  there  be  adopted  budget  estimates  for  the 
operation  of  the  Library  in  1970  to  be  covered 
by  approcriations  from  the  City  of  Boston  as 
set  forth  in  the  accompanying  schedules,  said  ^ 
estimates  to  be  transmitted  to  the  Administrative 
Services  Department  by  the  Director,  as  follows: 


1.  Personal  Services 

2.  Contractual  Services 

3.  Supplies  and  Materials 

U,  Current  Charf^es  &  Obligations 

5.  Equipment 


$U,708,OU5 
Uli3,700 
826, 2U8 
270,356 

38,799 


The  Director  imported  that  as  the  result  of  public  advertising  two  bids  were 
received  f^supplying  and  delivering  phonograph  record  ^°^f  ^>   ^^^\°^'^^^^^/^^,  ,3, 
Tot  rlsponsive,  and  that  he  was  recorrnnending  award  of  a  contract  to  the  other  bidder. 


I 


1,  American  Library  Line,  Inc. 
65ii  -  8th  Street,  N.W. 
Atlanta,  Georgia  30318 

2.  Bro-Dart,  Inc. 
56  Earl  Street 

Newark,  New  Jersey  071114 

On  motion  duly  made  and  seconded,  it  was 


$8,020.25 
(For  A.L.L.  Style  B,  made 
with  2  mil  polyester) 

$12,6U1.25 

(For  Plasti-Kleer  "Lifetime" 
covers  with  l|  mil  polyester) 


VOTED:   that  there  be  and  hereby  is  awarded  to  American  Library 
Line,  Inc.,  65U  -  6th  Street,  N.W.,  Atlanta,  Georgia 
30316,  the  lowest  eligible  and  responsible  bidder  in  the 
public  bidding,  the  contract  for  supplying  book  Jacket 
covers,  as  specified  in  the  specifications,  in  a  total 
amount  not  to  exceed  eight  thousand  twenty  dollars  and 
twenty-five  cents  ($8,020.25). 

The  Director  reported  that  the  installation  of  the  sheathing  around  the  site 
should  be  completed  by  October  17th  and  that  on  Monday,  October  20th  the  contractor 
should  begin  excavating  to  Grade  0,  followed  by  the  first  pouring  of  concrete. 

The  Director  reported  that  construction  work  on  the  Brighton,  Charlestown,  and 
Fields  Corner  Branch  Libraries  had  been  completed  but  the  buildings  could  not  be 
opened  until  furniture  and  equipment  had  been  delivered.  He  reported  that  work  on 
Grove  Hall  had  begun  again  after  the  project  had  been  closed  down  for  several  months 
because  of  labor  problems.  He  stated  that  the  Director  of  Public  Facilities  Depart- 
ment had  informed  him  that  steps  would  be  taken  to  reactivate  the  Dudley  and  Lower 
Kills  Branch  Library  projects. 

The  Director  reported  that  he  had  been  informed  by  the  Director  of  Public 
Facilities  Department  that  a  contract  was  awarded  for  construction  of  the  South  End 
Branch  Library  building  to  the  low  bidder  in  the  amount  of  $536,000  even  though 
the  Architect's  estimate  called  for  an  estimated  expenditure  for  the  building  of 
$326,000.  One  other  bid  was  in  the  amount  of  $595,000.  The  Director  questioned 
the  award  of  the  contract  inasmuch  as  the  square  foot  cost  of  the  building  is  in 
the  vicinity  of  $55.00.  It  was  reported  that  the  Director  of  the  Public  Facilities 
Department  had  informed  the  Director  that  because  of  the  explosive  situation  in  the 
South  End,  the  questions  of  delay  in  rebidding,  and  the  uncertainty  of  obtaining  a 
lower  bid,  he  had  recommended  to  the  Public  Facilities  Commission  the  award  of  the 
contract.  The  Director  stated  that  work  on  the  project  had  begun  on  October  6th. 


Dissolved: 


112 


Minutes  of  Meeting 
Administrative  Agency 


In  Board   of  Trustees 
Friday,  November  lU,   1969 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative  Agency 
was  held  tn  the  Trustees  Room  on  Friday,  November  lU,  1969  at  2:55  P.m. 

Present:     Messrs  Murray,  O'Connell,  Parker  and  Rabb. 
The  Vice-President,  Mr  Rabb  in  the  chair. 

The  minutes  of  the  regular  meeting  of  C^tober  10,   1969,  as  presented 
were  approved, 

Fnllowinr  approval  bv  the  Director  and  in  accordance  with  the   authority 


OCTOBER 


To  City  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  and  Materials 


$316,6^6.03 

12,7^8.21; 

lU, 310.18 

39,133.20 

632.00 


TOTAL 


TOTAL 


$385,U03.6^ 


$22a.C0 

672.08 

63. U8 

14,761.70 

$5,7U1.26 


$32,807.88 
6,687.00 


Fnllowinr   approval  by  the  Director  and  in  accordance  with  the  authority 
dele,I?ei  to  hiX  I^^  T^ust.es,  pa^r.ent  of  bills  was  authorized  to  oe  charged 
as  follows  for  the  month  of  October,   1969,  provided   that  payment  ol   bills  from 
City  Appropriations  has  the   approval  of  the  City  Auditor: 


b 


I 


CO 


i 


I 


I 


I 


1J3 


OCTOBER 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and   Obligations 

Equipment 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies   and  Materials 
Books 


$316,656.03 
28,U26.11 

1U,U93.U9 

39,133.20 

U,359.06 

782.00 

TOTAL  $U03,8li9.89 


$22U.OO 
672.08 

63. ue 

U.781.70 
TOTAL  $5,7U.26 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  and  Materials 


$32,807.88 
5,391.85 


For  the  month  of  October  I969,   the  following  report  on  personnel  was  made  by 
the   Director. 


Personnel  Activity 

Full-time  employees; 

> 

October  1 

Employed 

Professional  and 
Pre -Professional 

228 

0 

Library  Assistants 

222 

29 

Clerical  and 
Mechanical 

95 

0 

^9 

Part-time  employees 
expressed  in  F.T.E, 

13.8 

0 

558.8 


29 


Terminated 

November  1 

1 

227 

8 

2U3 

5 
Hi" 

90 

560' 

0 

13.8 

II4 

573.8 

Average  Monthly  Turnover 


Rate  of  Accession   -  li.lO^ 
Rate  of  Separation  -  1.98;^ 


114 


115 


Appointments  to  Officer  Rank 

Bernard  F.  Doherty,  Chief  of  Bindery,  Binding  Department,  July  23,  1969 
Frances  C.  Lepie,  iSranch  Librarian  (FU),  Bri.-hton  r^ranch  Library, 

October  29,  1969  ,   ,        .   .  r^    ^   ^ 

Ann  Jackson,  Audio- Visual  Librarian  (P3),  Audio-Visual  Department, 

November  ^,  1969 
Appointments  to  Permanent  Staff 

Harold  M.  Moren,  Bibliographic  Searching  Librp.rian,  3ibliographic  Searching, 
September  1,  1969 


I 


Personnel  Expenditures  -  January  1  -  November  h,   1969 


Full-time 
Part-time 

Overtime 


Requested   Budget 
$3,267,000 
1^2,308 

55:,  OOP 

i3,i7ii;iob 


Actual 

$3,lUo,903 
I5h,.^66 


6)4,191 


Surplus  (+) 
Deficit  (-) 

+  $126,097 
2,2^8 

9,191 
"+  $111;,  6  UB 


the  matter  cf  signing  pa^rrolls,  on 


In  accordance  vjith  the  usual  practice  in 
motion  duly  made  and  seconded  it  was 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provi.sions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  I96I  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Elizabeth  B.  Brockunier,  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  Kevin  T.  Fitzpatrick,  Supervisor, 
Business"  Operations,  be  and  hereby  is  authorized  to  sign  tlie 
payrolls  of  the  Library  in  representation  of  the  Trustees  for 
a  period  not  to  exceed  four  weeks  from  December  6,  I969. 

The  Minutes  "f  the  meeting  of  the  Committr?e  on  riuildings  on  October  2la,  I969, 
were  approved  as  presented.  Msgr  Murray,  the  Chairman  of  the  Coinmittee  reported 
as  follows: 

(1)  the  approval  of  the  recommendation  of  the  Director  to  begin  liorary 
services  in  November  at  the  new  Fields  Corner  Branch  Library  by 
moving  old  furniture  and  equipment  from  the  present  Dorchester 
Branch  Library. 

(2)  the  opening  of  the  new  Chariest ovm  Branch  Library  to  take  place 
only  when  the  building  is  completed  and  all  furniture  and  equip- 
ment in  place. 

The  Director  stated  that  it  had  been  the  practice  to  award  four  scholarships 
in  the  amount  of  ;'i200.  each  to  staff  members  towards  the  expense  of  study  in  an 
accredited  librrj-y  school,  such  candidates  to  be  selected  by  a  committee  from  the 
staff  appointed  for  the  purpose.  He  stated  that  the  funds  i^ere   taken  from  the 
income  of  unrestricted  trust  funds  and  that  he  was  recomi:iending  that  in  accordance 
with  past  practice  the  following  scholarships  be  announced: 


I 


I 


CO 

o 


I 


I 


Elaine  A.  Buchsbaum  -  Joseph  H.  Center  .^scholarship 
Adams  Street  Branch  Library 

Theresa  Gederholm  -  Daniel  Sharp  Ford  Scholarship 
Fine  Arts 

Catherine  C.  Hammond  -  Alfred  Hemenway  Scholarship 
Social  Sciences 

The  Director  reported  that  as  a  result  of  several  bargaining  sessions  there 
had  been  agreement  upon  the  language  and  the  terms  of  an  Agreement  between  the 
Librar^^  Department  of  the  Citv  of  Boston  and  the  American  Federation  of  State, 
Countyl  and  Municipal  Employees,  AFL-CIO  and  affiliates  for  the  period  September 
3  I96Q  to  September  1,  1971.  He  stated  that  the  contract  will  cover  the  Library 
Assistants  and  the  Clerical  and  Mechanical  Services.  He  further  stated  that  at 
the  October  10,  1969  meeting  the  Board  had  adopted  new  salary  scales  for  these 
services  and  they  were  being  included  in  the  new  Agreement.  Copies  of  the  Agree- 
ment were  presented  to  the  Board. 

On  moticn  duly  made,  and  seconded  it  was 

VOTED:   that  the  President,  be  and  he  is  hereby  authorized 
to  sign  on  behalf  of  the  Board  of  Trustees  of  the 
Public  Library  of  the  City  of  Boston  an  Agreement 
betx-zeen  the  Library  Department  of  the  City  of  Boston 
and  the  American  Federation  of  State,  County,  and 
Municipal  Employees,  AFL-CIO  and  Affiliates  for  the 
period  Sepx-ember  3,  1969  to  September  1,  1971. 

The  Director  reported  that  the  first  bargaining  session  relative  to  a  new 
contract  had  been  held  with  representatives  of  the  International  Brotherhood  of 
Bookbinders,  Local  No.  I6,  and  the  Library  Department.  He  indicated  that  in  the 
past  the  City  of  Boston  had  accepted  the  terms  of  agreements  vjnich  had  been 
negotiat^^d  with  commercial  binderies  in  the  area  but  that  this  year  the  Union  was 
seekinr  to  have  the  City  of  Boston  enter  into  an  agreement  first  and  thereafter  to 
approach  the  commercial  binderies.  The  Director  indicated  that  there  was  resistance 
on  behalf  of  the  citv  attorney  to  this  proposal,  that  additional  bargaining  sessions 
had  been  arranged,  and  that  he  would  keep  the  Board  informed  of  the  progress  being 
made. 

The  Director  reported  that  bartraining  sessions  with  representatives  of  the 
Professional  Librarians  were  still  underway,  that  slow  progress  was  being  made, 
and  that  additional  bargaining  sessions  had  been  arranged  for  late  this  month 
and  again  in  December. 

Monsignor  Murray  brought  up  the  matter  of  the  salary  of  the  Director  and 
after  discussion  it  was 

VOTED:   that  the  remuneration  of  Philip  J.  McNiff, 
Director,  and  Librarian,  be  and  it  hereby 
is  changed  from  $22,000  to  $26,500  per 
annum  effective  as  of  April  30,  1969. 


116 


The  Director  stated  that  in  response  to  a  public  advertisement  sealed  proposals 
for  furnishing  and  installing  waterproofing,  danpproofing  and  caulking  on  the 
Addition  had  been  received  and  opened  on  October  27,  1969,  as  follows: 


A,  Belan^3e^  <?a  Sons,  Inc. 
173  Harvey  Street 
Cambridge,  Massachusetts 

Munro  VJaterproofing  of  New  England,  Inc. 
3  Prescott  Street 
Somerville,  Massachusetts 


$367,8^2. 


371,000. 


It  was  indicated  that  in  the  original  bidding  for  construction  of  the  Addition 
there  had  been  received  only  one  bid  for  this  work,  that  it  was  in  the  fj^o^^t  of 
$31^1,679,  that  it  was  from  A.  Delanger  &  Sons,  Inc.,  and  that  the  sole  bid  had  oeen 
j.^.^c^^^^  ThP  Director  stated  that  he  was  concerned  oecause  the  present  bid  sub- 
mitted bv  A.  Belanger  ^.   Sons,  Inc.,  was  over  .:J30,000  in  excess  of  his  previous  bid, 
that  the  other  oidder  had  indicated  that  his  bid  was  only  a  token  bid,  that  a  con- 
ference had  been  held  with  a  representative  ^f  the  contractor  and  Mr  Albert  Anderson 
representing  the  architect  but  that  the  only  reason  given  for  the  rise  i^  cost  was 
!?i!+?nn   The  Director  reported  that  the  entire  matter  of  the  handling  of  water- 
mflation.  The  f^f  ^^^J^/^P^^j,^^  g^^died  by  the  architect  and  the  engineers  and  con- 
llTeTionl^^^^^  desirability  of  changing  the  method  of  doing  this 

vror^if  orde^to  Se  the  cost.  Therefore  no  action  was  taken  on  acceptance  or 
rejection  of  the  bids. 

The  Director  reported  on  his  coitference  with  the  Deputy  Director  of  the  Public 
Facilities  Wtment  in  respect  to  the  slow  procress  being  made  in  the  deOavery  of 
fSu^  and^S^^nt  to  the  Brighton,  Fields  Comer  and  Charlestomi  Branch 
L^riH   He  sS  that  he  inf  omed  the  Deputy  Director  that  the  Library  would 
^^^^o^ove  its  facilities  at  the  end  of  November  from  the  present  Dorchester 
Sh^Librl^  to  tre'^ew'??eld3  Comer  Branch  Ubraxy  ^d  .*ere  -c-sary  -ve  - 
old  furniture  and  equipment.  The  Director  also  cave  notxce  that  the  nev  Oharie.T.own 
BrancTSbrSy  would  not  be  opened  until  all  furniture,  equipment,  drapes,  etc., 
had  been  fully  installed. 

The  Director  informed  the  Board  that  the  contract  with  Holiries  u  Edwards, 
Archi^cts  for  the  new  Fields  Corner  Branch  Library,  needed  to  be  amended  because 
^e  t^^  amoLt  specified  in  the  contract  for  the  services  of  the  f^^^^ect^had 
been  exceeded  because  the  Public  Facilities  Department  insisted  on  a  full-tme 
cle^  instead  of  a  part-time  clerk  of  the  works  as  proposed  by  the  Architect 
and  the  Library.  On  motion  duly  made  and  seconded,  it  was 

VOTED-  that  the  contract  with  Holmes  a  Edwards,  Arciiitects,  for 

architectural  sei^vices  in  connection  inth  the  construction 
of  a  new  Fields  Comer  Branch  Librarv  be  amended  in  an  amount 
not  to  exceed  four  thousand  tiiree  hundred  fifteen  dollars  and 
sirt-y-fom^  cents  {  yU,31!:'.6l!),  thereby  making  a  new  contract  cost 
of  an  amount  not  to  exceed  thirty-four  thousand  two  hundred 
sixty-six  dollars  and  si^cty-four  cents  ($3l4,2o6.bh) ;  and  tiiat 
public  advertising  mth  respect  to  the  aforementioned  aiaend- 
m.ent  be  dispensed  vDth, 


117 


I 


I 


CO 


I 


I 


I 


The  Director  reported  that  work  on  the  Grove  Hall  and  South  End  Branch 
Libraries  Se^d  to  be  progressing  satisfactorily  that  nothing  has  been  done 
by  thriublic^acilities  Department  to  expedite  and  get  under  way  work  on  the 
new  libraries  for  Dudley  Street  and  Lower  Mills. 

ThP  Director  informed  the  Board  that  as  a  result  of  a  conference  with  the 
Director  of  Id^s^raSve  Services  funds  were  being  transferred  from  the 

S  f orthcS  i^  Jailua^  from  the  Permanent  Charities  md  to  contanue  the 
special  Bookmobile  operation  in  1970. 

The  Director  reported  receipt  of  a  communication  f^om  the  West  Roxbury 
M^c+o^?ral  S^ietv  sLpestinc  that  the  Library  make  available  a  piece  of  land 
^H?^^^nt^o?^rwLriSS^  Branch  Library  where  a  1767  Schoolhouse  could  be 
adjacent  to  ^^^/^^^^  "^''rri^     societv.     The  Director  indicated  that  he  pro- 
^:::     ?f  meVS^hT^emSr'of  thrSo'^Ietrat  the  site  to  discuss  the  matter 
^d  there^ter  to  report  back  to  the  Board  his  reccru^ndations. 

Dissolved : 


T-     +««.  ^-p  -o<^+nnr  In  Board  of  Trustees 

A  meetin"  of  the  ^rrustees  as  an  Adrdnistrative  Arency  of  the  City  of  Boston 
was  held  in  the  Trustees  Room  .n  Friday,  December  11^,   196^  at  U:L!^  p.m. 

Present:     Messrs  Crr-ham,   O'Cnimell,   Parker,   and  Rabb. 

The  President,  llr  Canhajii,   in  the  chair. 

The  -inutf^s  o.^^  the  re-ul.^  me^tinr  of  iJovember  lU,   196?,   as  submj-tted 
wer*^   '^•^nroved. 

Folloian':'  annroval  by  the    Urector  and  in  accordance  latli  the  autlmrity 
d-le-ated  to  h-^  by  the  Trustees,   ex,>enditures  for   services  and  supplies  were 
aShorifed  ?o  be  charged  as  follows  for  the  month  of  November     ^ ^,^o^^, 
that  expenditures  from  City  Appropriation  have  tne  approval  of  the  Cd  t.   ..udii.01 . 

HOVlillBER 


To  Cit^'  A'.v^ropnauionG 


I 


Personal  Services 
Contractual  Services 
Sup:li'^'S  and  Haterials 

Books 

Current  Charges  and  Obli  j;ations 

Fouipment 


TOTAL 


•v323, 37^.38 
11,021.61. 

13,00)t.20 
6.00 

illl*91 

$3U9,072.o7 


118 


'0  Trust  Funds 


Persoaal  Services 
Contractual  Services 

Books 


Eastern  ilecionri   T.Vorarv  Program 

Books 

Su-o^lies  and  Katerials 


TOTAL 


iiO59.00 
1,019. .^2 

$29,197.96 


ip23,6[i2.,^^ 
3,110.36 


FolloTnnr  approval  b^  the  Director  and  in  accordance  with  the  authority 
1  To  cti  to  hi^bv  the  Trustees,  pa:.^,ient  of  bills  was  authorized  to  be  char-ed 
af  folio's  ?or^^^  1^69,  provided  that  pa^^ent  of  bills  ^rora 

City  Appropriations  has  the  approval  of  the  City  Auditor: 


TJOVH-iBER 


'^C'  C^t"'   A'^pT^opriations 

Pers'^nal  Services 
Contract-. val  Services 
Supplies  and  Katerials 

B'ooks 

Current  Charges  and  Oblijations 

EnuiDiaent 


TOT/J. 


To  Trust  ?mids 

Personal  Services 
Contractual  Services 
Books 


To  Spec ial  /ipi^ropriations 

Eastern  Regional  Library 

Books 

SuTTolies  ^Jid  "laterials 


TOT.M- 


0323,37lu3B 

27,li'U.^6 

6,7b9.)46 

13,OOU.20 

10,916.19 

hH8,91 

ip362,119.70 


$359.00 
1,019.^2 

$29,197.96 


$23,6U2.55 
7,7!>5.26 


For  the  nonth  of  llovember  1969,   the  follomn-  report  on  personnel  iras 
made  b^^  the  Pirector# 


I 


I 


CO 

o 


I 


I 


119 


Personnel  Activity 

Full-tine  ei:gxLQye(?s : 

Professional  and 
Pre-Professiona.l 

Librar^^  Assistants 


llovenber  1 


227 


Enployed       Terr-dnated      DeceT^'bcr  1 
2  7  222 


2U3 


Clerical  and  :iechanical       90 

53o 

Part-tine  eiiiployees 

expressed  in  F.T.E.       13.6 


Aver are  Monthly  Turnover 
.Late  of  Accession  -  1.9U/ 


11 
0 


Ik 
J. 

22 

_0 
22 


236 

91 
5Il9 

13. B 
5527H 


cf 


Rate  of  Separation  -  3.67p 
Retirements 

Leonard  J.  Macnillan,  Special  Library  Assistant  IV,  Serials, 

November  11,  1969 
Alma  2.  Crouley,  Cleaner,  Buildings,  November  30,  19^9 


Personnel  E-openditures  -  January  1  -  December  2,  1969 

Reouested  Budj:et  Actual 

Full-time 
Part-time 


$3,56Ii,000 
166,15^^ 


$3,hU5,625 
166,1461 


Overtime 


60,000 
ip3,790,15U 


71,997 


C3,6bo,l03 


Surplus  (+) 
Deficit  (-) 

+  aib,375 

2,327 

- 11;  997 

+  vloU/SI 


Action  talcen  by  the  Commj-ttee  on  Financn  since  the  last  meeting  of 
the  Board  vias  approved  as  follows: 


On  December 


-969 


To  confirm  reflection  of  bids  for  wateri^roofin^:,  darapproofing, 
and  caulkin,:  work. 

VOTED:  that  there  be  and  nereby  are  rejected  all  bids  submitted 
in  the  public  bidding  and  opened  and  read  aloud  on 
October  27,  19o9  for  waterproof in^,  dampproofin>i  and 
caulkin-  work  under  oho  general  contract  for  construction 
of  the  Boston  Public  Library  /addition. 


I 


I 


i?^ 


121 


In  accordance  mth  the  usual  practice  in  the  matter  of  sicning  pay- 
rolls,  on  motion  duly  made  and  seconded  it  was 

V0T3D:     that  subject  to  the  approval  of  fae  Mayor  in  ^<--;;Ordance 
mth  the  pro^dsions  of  Section  22  of  Chs^ter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  Kcl-liff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Kii^abeth  B.   Hrockunier,    issistant  to  the    )irector,  and 
Secretar^^  of  the  Trustees,   or  iCevin  T.  Fitzpatrick,   Super- 
visor, Business  Operations,  be  and  hereby  is  authorized  to 
3i~n  the  pa^ToUs  of  the  Library  in  representation  of  the 
TrStees  for  a  period  not  to  exceed  four  weeks  from  January  S, 
1970. 

The  director  stated  that  action  should  be  talcen  at  the  present  meetinc 
tn   authorize  the  routine  operating  procedures  durin.  the  calendar  year  1970  in 
the  ratter  of  rouSneadmi^stration  of  personnel  orocedure,   ai^-oval  of  pay- 
ne^t"  f  mfs  1^1970  pendin,  Pa-age  of  the  1970  budget     signin:-:^-^^^ 
enter.-d  into  b-  the  Board  in  1970,   and  the  sifmins  uf  pettj   cash  checks  arwm 
upon  the  petty  cash  checking  accounts  of  the  Library. 


I 


I 


CO 

o 


On  r.otion  duly  made  and  seconded,  it  was 


VOTED: 


and 


VOTED: 


that  Philip  J.  HcNiif,  ])irector,  on  upon  his  delecation, 
John  J.  Connolly,  Associate  Director,  or  2^1izabeth  B. 
T^-ockunier,  Assistant  to  the  J-ibrary  Director,  and  Secretar^r 
of  the  Trustees,  or  Qunars  Rutkovskis,  Assistant  to  the 
L-^brary  Director,  be  and  hereby  is  authorized  to  ac.  on  be- 
half of  the  Trustees  in  the  administration  of  the  personnel 
proc-dures  establiched  by  them  for  the  appointment  of  all  _ 
officers  and  emnloyees  of  the  Library  up  to  but  not  incluuins 
the  level  iminediatelv  below  that  of  the  ')irector,  and  to  lix 
the  remuneration  for  all  such  officers  and  employees  subject 
to  the  salar^,^  and  wa-e  scales  as  currently  established  t^y 
vote  of  the  Trustees,  said  appointments  and  ch^an^es  m  re- 
mixneration  to  be  reported  to  the  Trustees  at  their  next 
nee  tine  ^^^  confir.nation. 

tliat  hilip  J.  Mclliff,  or,  upon  his  delectation,  John  J, 
GomoHy,  Associate  Director,  or  Elisabeth  B.  Brockunier, 
/iss^  stant  to  the  Director,  and  Secretary  of  the  IVustees, 
or  Kevin  T.  Fitspatrick,  .upervisor.  Business  Operations, 
be  and  herebr  is  authorised  to  .sit'n  on  oenalf  of  the  Board 
in  approval  of  the  payment  of  all  vouchers  or  bills 
covevinr  expenditures  incurred  in  tenas  of  one  quarter 
o-^  the  196^"  budrnt  allo^rances,  but  'n  no  case  exceedmc 
those  in  the  budret  estimates  for  the  fiscal  year  19^0, 
as  a>^n-roved  by  the  Board  of  '^^rustees  on  October  10,  196^; 
said'pa^Tients  to  be  reported  to  the  Board  at  its  next 
regular  meeting  for  confirriation. 


I 


I 


ana 


VOTED; 


and 


VOTED: 


that  until  January  1,  1971,   the  President,  Vice  President, 
the  Director,   and  the  Associate  Director,   be  and  they 
hereb-  are  severally  authorised  to  siijn.  any  and  all 
contracts  voted  to  be  made  by  the  Board  in  tiie  none  and 
behalf  of  the  City  and  any  and  all  communications  in 
connection  with  the  award  of  contracts  so  voted  or 
recomi.iended  to  be   so  voted. 

that     for  the  signins  of  checks  draim  upon  the  petty  cash 
checkinf^  accounts  of  the  Library,   Catherine  A.  Farrell, 
Princinil    Accountant,  John  J.  Connolly,   Associate  Director, 
or  Elisabeth  B.  Brockunier,   Secretary''  of  the  Trustees,   Clerk 
of  the  Corporation,   or  Kevin  T.  Eitzpatrick,   Supei-visor, 
Busiress  Or.^erations,   in  the  order  of  their  respective 
availability^   '^e  authorized  to  sign  checks;   and  Philip  J. 
FcIIiff,   Director,  John  J.  Connolly,  Associate  Director,   or 
nizabetli  B,  Brockunier,   Sncretary  of  the  Trustees,   Cleric  of 
the  Corporation,   or  Kevin  T.  Fitspatricl:,   Supervisor, 
Busircss  Operations,  in  the  order  of  their  respective 
availability  be  autliorized  tu  countersign  checks,  provided 
that  y'n  no  Instance  does  the  sane  individual  boui  3±^ 
and  coimt'^-^"^' ^'^  a  check. 


The  Director  reported   on  several  nersonnel  matters.     He  stated  that 
th-  L^br-ai-  had  lost  the   services  of  one  of  its  good  brpjich  li brciri an s  through 
the  resWnation  of  Hiss  Carol:m  Kirkham  v^.o  had  adnini  stered  the  I-iemorial/ 
rt  Pleasant  --anch  Libr-nries.     He  reported  that  the  Library  had  on  its   staff 
Mr  --^-^ ll-i  r>r^  R.  L^Tds,  who  had  experience  in  a  niuiber  of  areas  of  the  Library 
"and  who" was  vei-y  m.uch  imersed  in  Afro-/^Tierican  activities  in  ^h^/^^^^f^^)^^^ 
and  that  Hr  Le^-ds  was  currently  Research  Library  Specialist  for  the  Develop- 
mert  of  Afro-/jnerican  Libraj-^  Resourcos.     He  stated  that  in  addition  Lr  Leins 
was  bnir-  appointed  Branch  Librarian  of  the  llemoric'l/r't  Pleasant  Branch  Li- 
braries,"effective  December  :^2,  1?69,  but  would   serve  as  CoorcUnator  for 
/ifro-/jnerican  Prograius  and   Services. 

'^he  ^  ireptor  reported  further  that  at  the  last  meeting  he  had  hoped 
to  ^n-orn  the  Board  that  Mr  Louis  Sasso  would  join  the  staff  to  be  respon- 
sible' for  personnel  and  labor  relations  prograns.     He  stated  that  he  was 
happv  to  report  that  Ilr  Sasso  had  now  agreed  to  com.e  to  the  Library  and  that 
tlTs' would  relieve  Hr  Gunars  Rutkovskis  to  devote  his  full  tiiae  to  resources 
and  processing. 

^he  r>irpctor  r^r^orted  that  there  was  before  the  Board  for  adop-.ion 
the  bud -^t  for  the  calendar  year  1970  of  the  Eastern  Regi-onal  Librarjr  Systems, 
that  on  the  recommendation  of  I'r  -Jil  ] ian  H.  Kerr  of  the  Law  Departeent 
this  budget  was  adopted  each  six  months  because  of  the  variation  m  the  State 
and  City  fiscal  year. 

On  motion  duly  made  and   seconded,   it  was 


VOTED: 


I 


I 


that  the  bud^-et  for  the  calendar  year  1970  for 
operation  of'"  the  Eastern  Regional  Librar:/  System 
be  adopted  as  follows: 


122 


Personnel 

Books  «  Librar:-'-  Materials 

Audio-V:.  sual  Materials 

Equipnent 

Contractual  iServices 

Other  Operating  Ezq^enditure; 

Total 


SGHEDlHiC  A     SCHEDULE  B 
(Tl  G  2 

Ser'^/ices 

$153,6J!7.50 

100,rX)0.00 

^,000.00 

3;, 000,00 

16,000.00 

3?, 600. 00 


Services 

::)9h, 61:7.50 
3'/)00.00 

^-;, 000.00 

-  0   - 

32,600.00 


Totol 

02UB,293'.OO 
39U,HOO.OO 
10,000.00 
10,000.00 
16,000.00 
65,200.00 


I 


ili3lU,2h7.50  $i32,0li7.50  ^7U6,?95.00 


The  Director  reported  that  a  new  lease  for  the  quarters  of  the  jiblioteca 
Latina  was  to  be  entered  into,   that  there  had  been  made  available  previously 
Federal  funds  wiiich  vie  re  no  longer  available. 

On  motion  duly  made  and   seconded,   it  v/as 


VOTED: 


that  the  Trustees  of  the  Public  Librar:'  of  the  City  of 
Boston  do  hereb-'  accept  an  instrument  of  lease  by  and 
between  South  3nd  Builders,  Inc.,  of  178^;  Comi^omiealth 
Avenue,  Bostor,  Iiassachusetts  end   the  Trustees  of  the 
Public  Library  of  the  City  of  Boston  of  street  floor 
space,  situated  at  69h   Tremont  Street,  Boston,  Iiassachusetts, 
subject  to  the  rental,  terms,  ."OTeements,  conditions  :uid 
covenants  set  forth  in  said  instriunent  of  lease 5 

that  Phi3ip  J.  ilclliff.  Director,  and  Librarian,  of  the 
Public  Library/  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  name  and  behalf  of  the 
Trustees  of  the  Public  Librar:,'  of  the  City  of  Boston  to 
execute  said  instrument  of  lease  in  quaiiruplicate. 

The  Director  reriorted  that  there  had  been  some  ejcpcrimental  lighting 
of  the  e^rl^^^ior  of  the  Librai^y  as  part  of  the  beautification  program  for  Copley 
Snuare.  H<^  stated  that  lights  hai3  been  placed  in  one  01  the  mndows  01  Bates 
Hall  and  one  on  the  ledge  below  it,  that  this  experjment  had  been  satisfactory/ 
to  the  architects,  the  Superintendent  of  Buildings,  and  representatives  01  -RA. 


and 
VOTFJ): 


He  stated  that  tlie  cost  of  tl-is  lighting  is  to  oe 
■'Tided  for  the  beautification  of  Copley  Snuare. 


'Dorne  by  BRA  from  funds  pro- 


'^he  '^-^  rector  stated  further  that  before  tuis  limiting  vjas  undertaken 
the  exterior  of  the  building  should  be  cleaned,  that  Mr  Philip  Jolinson  had  been 
consulted  in  the  matter  and  a^nroved  and  that  the  matter  of  including  me   ex- 
terior cleani-ng  of  the  Library  as  part  of  the  cost  of  beautification  of  Copley 
S^Miare  was  being  broached  to  BRA. 

'Tlie  Director  rer^orted  on  the  progress  of  construction  of  the  Addition. 
"«  stated  that  the  first  pour  which  took  the  contractor  6  weeks  to  prepare 
was  the  largest  project  done  in  one  12 -hx  period.  Pourdng  can  continue  rij^t 
throuph  the^anter."  He  reported  that  the  second  mud  slab  vdll  be  Dut  in 
tomorrow,  th^  steel  supnorting  elements  for  this  next  foundation  section  will 
be  placed  in  on  Honda:/,'  ^^^^   ^'^e  next  pouring  is  to  talce  place  on  the  day  beforp 
Christmas.  Ke  reported  that  it  was  the  opinion  of  the  architects  that  the 
present  salar^^  of  : "15, 000.  of  the  Resident  Engineer,  John  Doherty,  should  be 
increased  and  that  a  furtlier  report  vail  be  made  to  the  Board  after  the  .ircidtects' 
recommendation  has  been  received.  He  stated  that  close  contact  was  oeing  main- 
tained through  regularly  scheduled  meetings  with  Vappi  representatives,  the 
architects,  and  the  i-?esident  Engineer,  as  well  as  with  subcontractors. 


128 


I 


I 


CO 

o 


I 


I 


I 


Mr  John  Carroll,  Assistant  Director,  reported  on  a  series  of  breaks 
in  the  new  Bri  diton  Branch  Library.  He  stated  that  a  duplicating  marhine 
had  been  installed  and  that  the  key  to  this  had  been  takeji,  also,  some  fine 
money  had  bpen  taken  and  there  had  been  a  small  amount  of  vandalism  in  the^ 
oifices.  He  stated  that  our  people  are  puazled  as  to  how  some  of  the  entries 
were  made,  that  on  some  occasions  entry  by  window  was  evident,  but  on  others 
everything  was  secured.  He  stated  that  the  staff  was  going  to  consult  in  the 
matter  mth   the  school  peoole.  He  reported  that  the  Liorary  had  several  tunes 
tried  leaving  someone  in  the  building  for  tlie  night  mthout  success  m  dis- 
covering the  culprits. 

The  Asfflirtant  Director  reported  that  while  the  i-^righton  Branch  Liorary 
was  in  operation  it  was  still  vathout  tables  in  the  children's  section,  and 
that  other  items  were  lacking,  such  as  the  record  player,  t^Tevn:a^ers,  items 
that  PT^G  had  classified  as  equipment.  He  stated  that  the  draperies  vjere  now 
ready  to  be  hun^:,  but  that  tlie  hot  plate  and  refrigerator  for  the  use  of  the 
'^taff  had  not  come,  that  there  is  not  a  sig-n  on  the  building  or  lights  at  the 
entrance.  He  stated  that  he  feels  that  it  is  still  an  unfinished  building 
and  not  ready  for  a  comGnninity  get-together. 

The  Assistant  Director  reported  that  it  had  been  decided  to  make 
the  move  to  Fields  Corner  Branch  Library  even  thougli  the  furniture  had  not 
all  been  received,  opening  it  on  December  b.  He  stated  ohat  with  the  furniture 
that  had  been  received  it^jas  possible  to  open  \>dth  the  reading  roor.i  in  some- 
what p-ood  condition,  but  ^dth  the  other  areas  not  so  vxell  equipped.  He  re- 
ported that  additional  furniture  was  now  being  received. 

The  Director  reported  that  the  Charlestovm  Branch  Liorar^^  building  was 
reasonably  comj^lete  and  that  the  Library  had  informed  BRA  that  before  opening 
this  unit  it  should  be  corplete  mth  all  furnishing  and  equipment  m  it,  tnat 
in  this  case  there  was  already  in  operation  a  unit  to  serve  tlie  communDty,  and 
that  it  was  particularly  important  to  have  the  library  completed  ^.fhen  opened 
because  of  the  great  psychological  value  to  a  comi'iunity  adhere  tliere  has  not 
been  an^rthing  completed  for  it  by  tiie  City  up  to  now.  He  stated  tnat  wiien 
the  building  "is  complete  he  will  clear  arrangem.ents  for  an  opening  ceremony 
-Ith  the  I'ayor  and  the  Trustees. 

The  Director  reported  that  Mr  Eranlc  J .  !  leranda  and  Krs  Mallard  had 
conferred  Ta.th  him  concerniJig  their  interest  in  plans  for  Grove  Hall.  He^ 
stated  that  it  was  informative  to  meet  with  these  groups  to  listen  to  their 
ideas  and  concepts,  that  the  two  had  asked  if  the  branch  would  have  a  com- 
mamity  board  ajid  the  pattern  of  Friends  of  the  Library  was  explained  to  them. 
He  pointed  out  that  it  was  vath  such  groups  that  the  newly  appointed  Coordinator 
for  Afro-/jnericon  Programs  will  work  ajid  establish  good  relationsliips.  He 
stated,  further,  that  the  Library  had  asked  black  groups  for  their  aid  in 
respect  to  the  special  bookmobile  that  serves  that  coKimunity. 

In  respect  to  the  South  :-:nd  Branch  Library  building  the  Director 
T-eported  the  pro 'Tess  had  been  very  slow  but  that  construction  had  now  started. 
He  stated  that  the  Library  vail  be  glad  to  leave  the  quarters  it  has  had  in 
the  rnunicipal  building,  and  that  when  it  is  ready  the  Biblioteca  Latina  vail 
be  combined  i^ith  it,  that  this  latter  unit  does  not  have  a  heavy  use  but  is 
there  for  those  v^o  need  it,  that  integration  of  the  Spanish-/jnericans  may 
be  a  long  time  in  coming. 


124 


The  Director  reported  that  the  buildin-  of  the  Dudley  Street  Branch  Li- 
brary is  still  held  up  and  that  he  is  to  have  a  session  with  Byron  i^shing, 
Adninistrator,  The  Onririunity-Universny  Center  for  Inner  City  Chanse  to  discuss 
the  natter. 

In  respect  to  Louer  Falls  he  stated  that  there  uas  no  pro-ress  to  report. 

The  Directo-r*  broupht  to  the  ar^tention  of  the  Board  a  porsonnel  problen  in 
respect  to ''the  janj.torial' service  at  the  Brighton  Branch  Library.  He  stated  that 
there  had  been  two  a^licants  from  the  staff  for  tiie  positjon,  that  the  one 
selected,  who  was  an  officer  in  the  Union,  had  been  notified  to  report  for  duty 
Bam  to  ^  p.m.  as  of  December  10  as  the  schedule  fittinr  the  branch  library 
needs,  whereas  he  had  been  working  a  6  a.m.  to  2  p.m.  schedule  in  his  present 
assi^Ament.  He  stax-ed  that  the  custodimi,  1-Ir  Burke,  had  appealed  to  the  Grievance 
C;ommii.T.ee.  He  reported  that  on  December  b  the  UnJon  representatives  had  met 
at  the  Personnel  Office  to  state  objection  to  the  b  a.m.  to  S   p.i%  schedule 
and  to  renuest  that  the  matter  be  reviewed.  He  stated  that  the  library's 
position  remains  the  saie  and,  furtiier,  that  Mr  Burke  did  not  report  for  duty 
on  December  8  at  '-rif^hton. 

mv,p  iUrector  stated  that  the  matter  had  been  discussed  with  the  City's 
representative  for  labor  nnr^otiations,  Mr  Michael  Gilman,  Assistant  Corporation 
Counsel  on  Labor  Relations,  that  the  Superintendnnt  of  Buildings  had  recommenoed 
a  five-da^r  suspension,  and  that  Mr  Gilman  had  stated  that  he  thouf;ht  that  the 
Library  was  in  a  stron^^  position.  Mr  Oilman  reported  -chat  he  had  talked  vath 
Mr  ;^llan  VJ.  Draclimann,  Labor  Relations  Consultant,  City  of  Boston,  who  had 
stated  that  this  was  a  serious  affair  and  that  the  Trustees  could  direct 
Mr  Burke  to  report  at  Brighton  for  an  6-5  assignment,  and  that  if  he  did  not 
report  he  could  be  fired.  The  Director  reported  that  tliis  is  rather  drastic 
action  for  a  man  who  has  been  employed  for  some  twenty  years. 

The  Drrector  reported  that  in  terms  of  the  procedure  for  handling  cases 
■involv-inr^  the  Civil  Service  employees  there  could  be  a  hearing  and  that  the 
President,  or  Vi-e  iVcsident,  wou?.d  have  to  preside.  The  President  indicated 
his  avaa  lability  for  the  puri:»ose. 

The  Board  requested  that  attention  be  given  that  every  procedure  set 
forth  ?n  the  labor  contract  be  followed,  with  consideration  given  to  the  employee. 

The  Director  reported  ohat  the  arcldtects  for  the  .addition  had  requested 
retention  of  a  consultant  for  inspecti.on  and  control  of  underslab  excavation, 
backfill  materials  and  com.paction,  under  terms  of  Article  II  of  their  contract. 

^n  '".'^ti.on  duly  n.ade  and  seconded,  it  was 

VOTED:   that  the  Trustees  of  the  ^ublic  Library  of  the  City  of  Boston 
approve  the  retention  by  Fnilip  Johnson,  iinuer  the  pro\dsions 
of  his  contract,  of  the"  services  of  bolder,  'lass  Associates, 
Inc.,  711  Boylston  Street,  Boston,  Massachusetts,  as  con- 
sultant for  inspection  and  control  of  undersl-^b  pxcavation, 
backfill  materials,  and  compaction  in  con}iection  'tdth  the 
construction  of  the  Central  Library  Addition. 


I 


125 


I 


CO 


I 


I 


Dissolved: 


X^L^^li*tC   (^  LyiAftku^rujtA. 


Sccretajrv'- 


I 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  January  9,  1970 


A  meetin-^  of  the  Trustees  as  aji  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  iioom  on  Friday,  January  9,  1970  at  U:ll  p.m. 

Present:  Messrs  Canliam,  Murray,  O'Connell,  ajid  Pai'ker. 

The  President,  Mr  Canhaia,  in  bhe  ch.air. 

The  D-i'rpctor-  reported  further  in  the  matter  of  the  personnel  problem 
that  had'^arisen  over  assignment  of  a  custodian  for  the  new  Brighton  Brcjich 
Librar-.  He  stated  that  there  was  agreement  that  the  individual  concerned, 
Mr  Ar-tiiur  ^urke,  had  been  acting  under  poor  advice  from  one  of  the  labor  union 
people.  Mir  Burke  had  stated  that  earlier  he  had  been  given  an  oral  assurance 
that  hH  would  be  allowed  to  return  to  i^righton  wlien  that  Branch  was  opened 
but  that  when  the  time  caiae  another  member  of  the  staff  had  been  assijpied  to 
the  ■'Ob.  Mr  ^.urke  had  then  filed  a  formal  grievance  tiirough  the  Union  and  the 
Municipal  Employers  Grievance  Committee  had  rulecJ  in  favor  of  Mr  Burke.  He 
had  thin  decided  tha.t  he  T>ras  not  going  to  work  the  schedule  assigned  for  the 
Brighton  Branch  Library,  namely,  8  a.m.4,:30  p.m.  aiid  failed  to  report  for 
work  on  that  schedule.  He  was  thereupon  suspended  by  the  Liorary  for  live  days. 

At  the  session  vjhich  the  Librar^^  held  vrJ  th  representatives  of  the  ^ 
Union,  Mr  Michael  Gilman,  and  Mr  Allan  Dracliman  it  was  decided  that  the  ruling 
of  the  Municipal  Fmplovers  Grievance  Committee  should  be  overruled,  that  the 
suspension  should  be  crmcelled,  that  there  shoild  be  a  letter  oi  reprimaiid 
to  Mr  Burke  for  insubordination  that  would  go  into  his  papers  for  9  ''^■o^;^'^^, 
that  T-^r  Burkp  ro  lon-er  would  have  any  rights  to  the  Brighton  nob,  r.nd  that 
the  m*an  v/ho  had  been"chosen  for  it  would  get  the  job.  Mr  Burke  in  turn  agreed 
to  waive  any  rights  he  might  h^ve  to  the  position  at  Brighton  and  to  remain 
at  the  Parker  Hill  Braaich  library'  as  cust^xiian. 

Tb^  Director  stated  that  the  Superim^endent  of  Buildings  had  then 
embarrassed  the  administration  by  T^riting  a  letter  to  two  m.emoers  of  the  staff, 
Messrs  T-'urphv  and  OstiP-uv,  indicating  that  there  was  some  question  concerning 
their  T^-hts'in  earlier  cases  of  their  suspensions,  wnicii  letter  had  neen 
handPd"on  December  13  to  the  people  involved.  He  stated  that  it  hax  ii.^iediately 
nome  to  the  attention  of  Hr  Draclimsii  who  was  ver;^  much  disturbed.  Mr  iJracrunan 
had  been  inforr.ed  by  the  Director  that  tliis  had  not  cleared  through  the  Li- 
brar^.^  administration,  that  the  Director  was  as  disturbed  as  was  ne,  _  ^nd  that 
>.-  vj^iad  spr-ak  to  the  Superintendent  on  the  following  Monday  and  br^  ng  the 
mattpr  to  the  attention  of  the  Trustees.  He  stated  that  he  had  talked  to  -ohe 
SuTDorintondent  in  the  presence  of  the  .^ssociate  Director  and  tnat  theSuper- 
I'ntpndent,  Mr  freorhegan,  had  stated  that  he  had  thought  that  he  was  raght  m 
vjritin-  to  the  txro  individuals  and  that  he  was  being  placed  in  the  middle  as 
thin^s^stood.  The  i^ireotor  informed  the  Superintendent  that  he  should  not 
^^^^^-^.^j_^^gn  such  a  communication  and  this  was  not  to  happen  again.  The 
Director  stated  that  he  had  subsequently  talk-d  with  representatives  of  the 
Union  and  explained  that  tiiis  was  not  an  action  on  the  part  of  the  Library 
admini  stration . 


The  i.iinutes  of 
were  approved. 


the  rerular  meeting  of  December  12,  1969  as  submitted 


I^B 


"olTovrin-  api.roval  bv  the  Director  and  in  accordanoe  ui  th  the _  authority 
dele.-ptPd  to  hiinV  the  Trustees,   exiiendltures  for  sei^ces  and  supplies  were 
authorised  to  be  ch.nrsed  as  follows  for  the  nonth  of  December     ]9^^^<y^ 
that  expr-nditures  from  City  Appropriation  have  the  approval   oi  the  Git/  .-.u  itor. 


DECSiBSR 


I 


I 


To  Pit: '   ' • 'r,ropriations 

?f^rsnna.l  bervicos 
Contractual  Services 
Suppliev'^   end  Materials 
Eqiiiprient 


TOTAL 


$U83,^75.09  - 
22,5^56.26 
U, 96"^  .26 
112.00 

$511,215.61 


-;;-  $1-0,666.22  retroactive  pay 
To  Trust  ?un6s 

Personal  Snrvices 

Contractual  Services 

Current  Charges  and  Obli rations 


TOTAL 


v6h5.^6 
16.56 
15*00 

0677.12 


CO 

O 


To  S'^'^ci'^1   ^nnronriations 

Eastern  Regional  Library  Procrain 

Books 

Supplies  ?Jid  Haterials 


;;15,177.07 
7,19i'..6l 


I 


I 


Fo-^lo-iin^  anprov.-l  ta-  the  rjir^ctor  and  in  accordance  vatii  the  authority 
d^lecvated  to  h.>.  V  the  Trustees,   pigment  of  bills  iras  authorized  to  ^7  f  ^.;^; 
as  fallows  for  the  nonth  of  -'ecenbnr,   1969,   provided  that  pn^aacnt  ox  bills  3.ron 
City  ^Impropriations  h^ve  the   -.pprov-^l  of  t-ie  City  j-uditor: 


DECETIRER 


ronriations 


Persona)    5'ervices 
Contractual  Services 
Supplies  and  'Materials 
Current  Char<;es  and  Obligations 
Enui'O'nent 


r-^HT' AT 


v);y3,575.09 

3Sl''^.63 

2^,321.76 

6,5o5.BB 

3.3^'7.5.^ 

'I'C^^o^OOQ.oT! 


-Vc  $l;0,6o6.22  r^t-^'^'^+ive  ony 


I 


I 


127 


1!c  Trust  Funds 

Personal  Services 
Contractual  Ser^rices 
Su:>plies  and  Katerirls 

Cu'^rent  Ch'^rf^es  nnd  Oblirations 

TOTAI. 
Tr,  Snocial  A-npronriations 

Eastern  Rp^io^^l  P^.blic  Library  System 

Books 

Supplies  and  ]  aterials 


:i^6i'5.56 
16.56 
15.00 
15.00 

^677.32 


$8,^32.00 
15,177.07 


The  -^ollow-ji  ■  -^f^-'Ort  on  Pers^nrv?"'  ^:as  '-'r^}n   for  tlie  nonth  of  December, 


P'-^rsonnel  Activity 


Full-tirie  erTilnyees: 

-    -  -  ■    ■    1         111*'  - — 


Professional  and 
Pre-Professional 

Lib-'^ar'"  A  ssi  st ant  s 


Deceriber  1 
222 
236 


Emnloyed       Temr  rated 


Clerical  and  1  Mechanic aJ.       91 

Pcrt-tirie  erq-yloyees 

exDre:::r^d   in  F.T.S.  13. ^ 

Ai.vera!:e  Honthl;^  Turnover 
Rate  of  A.ccession     -     b.23^ 
Rate  of  Separation  -     l*Ul% 
A:;';-:ointnonts  to  Offic^-r  Rank 


5 


33 
8 

.6 


J.anuary  1 


000 


36 
0 

Hi 

1.2 

i:2;2 


233 

99 
13.g 


VJilliam  R.  Lems,   Coord:^  nator  for  i\fro-/jiierican  Prorraris  and  Branch 
Librarian,  lit  Pleasant-ilev^oriai.  Brandt  Libraries,   Decenber  22,   1969 

Retirements 

Helen  Rosenberg   Professional  LibrcO-y  Assistant,   Bookmobiles, 
December  9,  1909 

Personnel  .J^enditures  -  J.anuary  1  -  D^cernber  _31y_1969^  ^^^.^^^^^  ^^^ 

Ren  nested   '^Hid<i:et  Actual  Deficit  (-)_ 


Full-tjjre 
Part-tine 
Overtime 


.'*:3, 875,000 

180,000 

65,r€0 
f;U, 120,000 


•?3, 815,032 

167,723 

B3,5ii2 

r:ii7oBb,297 


+    •;59,96b 
7,723 


16,51^2 


v33,703 


128 


129 


Action  t,n;.en  by  the  Gonmttee  on  vn.naiioe  since  the  last  ...eetin^  of  the 
Boarc3  vrac  -T--rovcd  as  follows; 

Or.  ?1  Dccerber  ip6p 

"To~Adont  sal,-SL^c2le£.l2L«'^i'i:2L^^2iH5L^-#^ 
fgarles'  P-3  'nH5^gu.,2£22li^  Sept°-^bor  ,,,_  12^ 

VO^ED-     that  the  action  taken  by  the  Cormttee  on  F:.,nance 
on  December  31,  1?69  be  confirroed  as  follows: 


1 

I 


I 


The  Chairman  of  the  ConiTiittee  on  Build inc^s  reported  that  there  had 
been  no  neetin-  of  the  Gonnittee  since  the  last  meetinc:  of  the  :3oar(i. 

The  director  rp^ort^ed  that  there  \io.s   being  presented  for  consideration 
of  the  Board  the  annual'  leases  proposed  for  the  three  branch  library  quarters 
now  housed  jn  rented  quarters,  pointin-  out  that  there  was  an  increased  rental 
be-'nr-  asked,  that  the  proposed  increases  had  been  studied,  and  that  it  uas 
bein^  recoFJiended  that  the  leases  be  authorised  at  the  new  rates. 

On  r.otior  duly  made  and  seconded,  it  was 


VOTE!): 


that  there  bp,    and  v^^reby  :  s,   adopted  by  the  Trustees  of  the 
Pub^o  'Jbr^.  ^f  the  '^ity  of  Boston  changes  in  the  salary 
scale  for  the' Pi'of ession^al  Library  Service  for  ilrades  P-3 
^fp-Ceffective  September  3,   X969,    as  set  forth   ..elow: 


VOTED: 


Pay 
Grade 


I  II 


III 


IV 


V 


VI 


VTl 


Ani'ivial 
Incre- 
rent 


I 


p  T       'oP  l>oo      'S9  71'0    '-10,080    ;;ao,li20    tAO,7oo  .,ai,10(^  •^i'^!'"    •■3^'?* 
It      llolS    :ao;690    Oll/'bO    r.li:[,70    m,b6o  .12,2SO  .12,6Uo    :  390. 

in  accordance  ^dth  tie  -snal  practice  ir,  the  matter  of  sit'.^nc  paj-rolls,   on 
motion  duly  made  and  seconded,  it  was 

VOTED-     that  subject  to  the  approv.-^l  of  the  Mayor  in  accord •^nceidth 
^"^-     ,  le  p;o^dsions  of  Section.  22  of  Cha,.-uer  3  of  the  H'^vised 

Ordinanrer  of  19^1   PMDi'.  J.  HclUff,    Director,    or  upon  tas 
°?^e"Sion  .T^hn  J.  Connolly,    Associate  Director,   or  .Mx.abeth  .. 
-rockunier,    '.s.ist.-^t  to  the  Director,   and   becretary  ox  the 
Trustees,   or  l^vin  T.  ^t.^patr^cV,   Supervisor     Busxne.r    'P^^:^^°"=' 
be  and  herebv  is  authorized  to  si.-n  tne  najTolls  ox    .he  Libr<.ry 
?n  repr-ront-ation  of  the  Trustees  for  a  period  not  to  oxceed 
four  i;eeks  fron  Februar;'-  ^'   1970. 

-he  T..rector  stated  that  the  nair.e  of  Louis  A.   Sosso,  Jr.  f'^ ^^^J^^^  ^}}^^ 

tration  of  the  personnel  procedures  duri..-;  the  calendar  year  i970. 
o;-.  ".otion  duly  made  and  seconded,   it  vrs 

VfYTFn-     that  Piiliu  J.  McKiff,  Director,   or,   upon  liis  delerjatiun,  John  J. 

^"^  Gonnoll^rA^sooiate  Director,  or  'aizabeth     .     rockunxer,   .  ssxstant 

to  the  T,  brar-  Director,   and  Secretary  of  the  Trustees,   or  ^or^  r    ■. 
Sa^so     Jr,     -ssistant  to  the  l.ibrai-y  Director,  be  and  hereby  xc 
au^hori.ed  to  act  on  behalf  of  the  Trustees  in  the  adronistratxon 
of  the  oersonnel  procedures  established  by  them  for  tne  appoxnt- 
nent  of*  aM   officers  and  ennV-yees  of  the  Library-  up  to  but  not 
inoiud^n;-  the  level  ii^ediately  below  Uiat  of  the  Dxrector,   v.nA 
to 'fix  the  renuneration  for  all  such  officers  ajid   ^"Ployees  sub- 
••,ect  to  the  salary  aaid  WDje  scales  as  currently  estaolxshed  by 
^ote  of  the  Trustees,   sai.d  ap,.ointnents  and  changes  xn  remunera- 
tion to  be  reported  to  the  Trustees  at  their  next  neetxn,-  for 
confirmation. 


CO 

o 


and 
VOTED: 


I 


and 


VOTED: 


I 


and 
VOTED: 


and 


VOTED: 


and 


I 


that  the  Board  of  Trustees  in  charce  of  the  liorar:-  Depart- 
ment of  the  City  of  Boston,  acting  in  the  name  of  and  for  the 
C^'t^'  of  Boston,' do  hereby  accept  sn   instrument  of  lease  by 
and' between  HBPJ.K  ED  RE/J/i'Y  TRUST  and  the  ClTY  OF  BOSTON  of 
the  premises,  second  floor,  situated  at  161  Harvard  Avenue, 
aistnn,  Massachusetts,  subject  to  the  rental,  terms,  agree- 
ments, conditions,  and  covenants  set  forth  in  said  instrument 
of  lease; 

that  Philip  J.  Mclliff,  Director,  and  Librarian,  of  the  i  ublic 
Library  of  the  City  of  Boston,  be  and  hereby  is  authorised 
and  directed  in  the  name  and  behalf  of  the  Board  of  Trustees 
in  char-e  of  the  Library  Department  of  the  City  of  Boston 
to  execute  said  instnjment  of  lease  in  quadruplicate. 

tbat  the  Board  of  Trustees  in  charge  of  the  Liurary  Depart- 
ment of  the  Cj.ty  of  Boston,  actin-  in  the  najne  of  and  for  the 
G-^"ty  of  Boston,"  do  hereby  accept  an  instrument  of  lease  by 
a^d'  between  IIELSOII  STREET'  liSAL^TY  TRUST  and  the  CITY  OF  BOSTON 
of  fne  preirises  situated  at  275  VJashin-ton  Street,  Dorchester, 
Massachusetts,  subject  to  the  rental,  terms,  a^reem.ents, 
conditions,  and  covenants  set  forth  in  said  instrument  of  lease; 

that  i^hilip  J.  HcMiff,  Director,  and  Liorarian,  of  the  Public 
Librar^r  of  the  City  of  Boriton,  be  and  hereby  is  authori7.ed 
and  directed  in  the  name  and  behalf  of  the  Board  of  Trustees 
in  char  e  of  the  Library-  Uepartnient  of  the  ::ity  of  Boston 
to  execute  said  instrument  of  lease  in  quadruplicate. 

that  the  Board  of  Trustees  in  charge  of  the  Liurary  Depart- 
ment of  the  Gity  of  Boston,  actin-  in  the  nam.e  of  and  for  the 
Gitv  of  Boston,  do  hereby  accept  an  instrument  of  lease  by 
and"  between  UOODSJDE  RF,ALTY  GORPORi\TIOII  and  the  CITY  OF  BOSTON 
of  the  premises,  street  floor  and  cellar  space,  situated  at 
lu  '^arnes  Avenue,  East  Boston,  ::assacx.useuos,  subject  to  the 
rental,  terms,  a-reements,  conditions,  ajid  covenants  set  forth 
in  said  instrument  of  lease; 

that  Philip  J.  HcNirf,  Director,  and  Librar3.an^  of  the  Public 


Liorary  of 


the 


City  Ox 


Boston,  be  and  hereby  is  authorized 


and  directed  in  the  name  and  benalf  of  the  Board  of  Trustees 
in  charre  of  the  Library  Departjaent  of  the  City  of  Boston 
to  execute  said  instrument  of  lease  in  qua^lruplicate. 


IBO 


111 


Tbe  T^i^c-tor  stated  that  a  renewnl  of  the  lease  of  book  stora.-e  area, J.n 
the  Hew  ^  aaid  Donosit  Library  should  be  entered  into,   that  the  ^-<5  J^f  ^^^^^ 
the  Libr^-  .^uld  be  at  r^  a^ual  i^ntaa.  of  ^91),5  Per  annu..,   and  tnat  tna.  space 
would  be  needed  until  the  Addition  is  conploted  an  19(2. 

On  notion  duly  nade  and  seconded,  it  was 

VOTED:     that  there  be  entered  into  m.h  the  .lew  fCla^^d  Deposit  Lil^ary, 
13<^  Western  Avenue,   Allsto^i,  an  asreenent  ior  tne  rental  durxnr 
the  period  April  1    1970  ttooush  t^arch  31,  1971  of  storage  s|.ace 
thnrein  for  books  and  other  Inorar;.'  mterials  belonrine  to  the 
Boston  Public  Librar^,  in  accordance  vriti.  the  '^f  ^^ ^°f.  f  °^'^i/!„ , 
space  formally  adopted  by  the  uovernrbv  ooard  oi   said  Hew    .ngland 

Deposit  Libraxy. 


I 


The  Director  reported  that  the  tir-.etable  for  the  Central  Li. rar; 


IJPA 


^Q2j\r. 


ve..  .elC^ur     rpoS  or  th;  ;xl.r;;s  proceeding,  .^th  emcient^location 
of  operations  so  that  one  section  is  not  held  up  unt-il  another  is  conploted. 

lie  tlien  reported  on  the  status  of  the  branch  buildin;;  pror^r?jn: 


Brigiiton: 


i\  lot  of  furniture  has  not  arrived.  The  curtnins  uere  ^ 
so  unsatisfactory  that  their  removal  is  beJ.n-  renuestea. 


CharlestoTjn:      This  is  not  to  be  opened  until  ever:^^h:nc  is  complete. 
F3.elds  Corner:    Some  fumitur-^  still  lacking. 


Grove  Hall: 

South  "^"nd: 
Dudley: 


Lower  Mills: 


This  is  riovinc  ahpad  irell.     ^.Hien  this  is  co^^ploted  the 
llcnorial  Branch  idll  be  closed. 

This  ±^  ^^ovin:;;  slowly. 

^t  -^s  undorstoou  that  the  black  croups  have  -one  back 
to  their  ori^iinal  proDOsal,  includin^^  the  boutique,  etc 
\Jn   pre  trrln-  to  f^t  P.F.:-).  to  a^ree  that  the  hrorcjy 
should  have  a  representative  at  their  neetj  n.:s  lath 
black  -roups,  and  enurlly  tliat  P.F.O.  should  have  a 
representative  present  at  Library-  meetings  mth  tnese 
^I'oups. 

There  is  nothing  to  report. 


I 


^he  1-y^ectoT  rnnorted  that  the  conference  ^n.th  the  City  fiscal  officers 
had  been^held  on  Januar:^  b  and  that  it  had  been  a  satisfacto^^  ncetin-. 

The  D-*  rector  reported  that  there  hc.d  been  held  a  series  of  rieetinp  on 
ooll-ciive^b.-D-pdnin-  vrltii  the  Professional  Staff  Association,    that  tney  have 
reached  Ihe^int  whSre  the  parties  are  close  to  a^reei.ent  on  t^ie  lancuap  of 
the  contract!     He  cited   several  of  the  proposals   oeinr  riade  by  the  Association, 
includ:n^-  binonthly  neetin  -s  of  ^n  Association  Gor^.dotee  x-ath  representatives 
of  the  Lrorary  ndriini stration  for  consultation  on  matters  noted  in  aaendao 
prepared  by  both  jproups. 


I 


I 


I 


I 


It  is  recoimended  that  the  Assistant  to  the  Director  (for  personnel 
and  labor  relations),  the  Personnel  Officer,  and  the  Division  Heads  for 
^eral  Library  Service,  Research  Library  Services  and  Resources  and  Pro- 
cesS  r^prS^nt  the  Libraiy  in  these  discussions.  He  stated  that^^^ 
Association  was  more  a  union  than  a  staff  association,  that  its  membership 
was^t^n  the  older  group  who  are  interested  in  the  preservation  of  things 
Is  tS^e,  th^t  their  presentation  had  been  in  terms  of  one  group  and  meant 
tL  freeing  for  the  length  of  the  contract  of  the  annual  increment  for  all 
th^se  in  thi  P-l,  P-2,  and  Pre-Professional  Groins.  He  stated  that  the  Staff 
Iss^ia^ion  was  interested  in  the  reduction  in  the  number  of  steps  m  Wie 
sSS^  scSe  Som  7  to  6,  that  it  also  was  pressing  for  continuation  of  longev- 
i^  Sco^tionrand  that  it  had  asked  for  a  1^%   salary  increase  as  of  January  1, 
Sf poS^KHhat  increases  to  professional  librarians  in  the  Library  have 
L^^d  to  305^  over  the  past  four  years  and  that  the  Library  is  now  in  a 
^^titive  position  with  all  the  libraries  in  the  -°^^^^-  «?/^^^^  J^^^ 
the  salary  scale  now  under  discussion  might  result  in  a  6^  or  7^  increase 
and  that  it  was  hoped  that  the  contract  could  run  to  June  3,  l^r^. 

The  Director  brought  to  the  attention  of  the  Board  the  number  of 
letters  he  was  receiving  e:q)ressing  appreciation  for  services  ^^^^^^^^f^^^  ^ 
the  Library,  commenting  on  a  number  of  tiiose  that  had  come  to  his  attention. 
It  waS  a^ed  that  the  Director  should  from  time  to  tiiue  send  to  members  of 
the  Board  excerpts  from  such  letters, 

Dissolved:  5:0^  p.m. 


/Swrp^U^vu^t^xj^ 


Secretaiy 


lanutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  February  13,  1970 


A  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City  of 
Boston  was  held  in  the  Trustees  Room  on  Friday,  February  13,  1970  at  3i>S  ?•». 

Present:  Messrs  Ganham,  Murray  and  O'Connell  (pro^qr). 

The  President,  Mr  Ganham,  in  the  chair. 

The  minutes  of  the  regular  meeting  of  January  9,  1970  as  submitted  were 
approved* 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  s^plies  were 
authorized  to  be  charged  as  foUows  for  the  months  of  December  1969  Supplemen- 
tary List  and  January  1970,  provided  that  expenditures  from  City  Aj^propriation 
have  the  approval  of  the  Gity  Auditor: 

DECEMBER  1969  SUPPLEMENTARI 


To  Gity  impropriations 

Contractual  Services 
Supplies  and  Materials 
Books 


TOTAL 


$  679.29 

ll;.71 
3a8l.80 

$3,875.80 


1 

1'  ii'w 

JANUARY  1970 
To  City  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Current  Charges  and  Obligations 
Equipment 

$316,166.57 
U,  972. 01^ 

U.,7h0.2h 
89U.OO 

I4O2.99 

TOTAL 

$33i;,175.8U 

To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

$   1;86.38 
630.U 
li;5.00 

TOTAL 

$  l,26l.it9 

133 


I 


I 


CO 


made: 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 


$U2, 775.37 
6,753.03 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  months  of  December  I969  Supplementary  and  January  1970,  pro- 
vided that  payment  of  bills  from  City  Appropriations  have  the  approval  of  the 
City  Auditor: 

DECEMBER  I969  SUPPLEMENTARY 


I 


I 


To  City  Appropriations 

Contractual  Services 
Supplies  and  Materials 
Books 

$  16,601.1^7 

113.30 

3.181.80 

TOTAL 

$  19,896.57 

JANUi\RY  1970 

To  City  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

gations 

$316,166.57 

l,8l43.U7 

79U.Oii 

Current  Charges  and  Obli 
Equipment 

61,795.70 
208.39 

TOTAL 

$380,808.17 

I 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
SvQjplies  and  Materials 


$  U86.38 
630.11 
lli5.00 

TOTAL  $  l,26l.ii9 


To  Special  Appropriations 

Eastern  Regional  Public  Library  ^stem 

Books 

Supplies  and  Materials 


$U2,775.37 
1,289.99 


For  the  month  of  January  1970  the  following  report  on  Personnel  was 


Personnel  Activity 

Full-time  eirployees; 

Professional  and 
Pre-Professional 

Library  Assistants 


January  1 
222 
233 


En^loyed 

3 
28 


Terminated 

5 

20 


2 

27 
.6 


February  1 
220 

2UI 
102 


lli.2 


Clerical  and  Mechanical   99 

Part-time  employees 

expressed  in  F.T.E.      13.2        1.6 

wr:2  TiTS 

Average  Monthly  Tumovei* 
Rate  of  Accession    -    6.57^ 
Rate  of  Separation  -    U.82^ 
Appointments  to  Officer  Rank 

Louis  A.  Sasso,  Assistant  to  the  Director,  Personnel  Office,  January  7, 

1970 
Catherine  M.  MacDonald,  Library  Personnel  Officer  (PI4),  Personnel  Office, 

Januaiy  Ih,  1970 
Retira:nents 

Charlotte  R.  Cooper,   Professional  Library  Assistant,  Allston  Branch  Li- 
brary, January  31>  1970 

Personnel  Expenditures  -  January  1  -  February  2^  1970 

Requested  Budget                  Actual  DeSclt  C-j 

Full-time        $385,920                          $378,Ui8  +    $     7U72 

Part-time            11^,857                              lU,88U  -              27 

Overtime                6,l5U                               6,958  -            80U 


$1406,931 


$U00,290 


+     $     66U1 


1^4 


1,S5 


In  accordance  vdth  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised  Or- 
dinances of  1961  Philip  J.  McNiff,  Director,  or  upon  his  dele- 
gation John  J.  Connolly,  Associate  Director,  or  Elizabeth  B. 
Brockunier,  Assistant  to  the  Director,  and  Secretary  of  the 
Trustees,  or  Kevin  T.  Fitzpatrick,  Supervisor,  Business  Operations, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the  Library 
in  representation  of  the  Trustees  for  a  period  not  to  exceed 
four  weeks  from  March  2,  1970. 

Circular  Letter  No,  1,  1970  from  the  Mayor's  Office  was  read  and  ordered 
placed  on  file. 

The  Director  stated  that  no  meetings  of  the  Committee  on  Buildings  had  been 
held  since  the  last  meeting  of  the  Board. 

The  director  reported  that  the  Library  had  been  notified  that  the  hearing 
on  the  budget  would  take  place  on  March  3  at  2  p.m. 

The  Director  reported  that  action  to  award  contracts  for  siypplying  services 
and  supplies  on  an  annual  basis  should  be  taken  at  the  present  meeting.  He  recom- 
mended that  award  be  made  without  public  advertising  for  (1)  furnishing  of  inspec- 
tion service  for  the  watchman-recording  and  fire  alarm  system,  (2)  for  rental  of 
certain  data  processing  equipment^  (3)  for  purchase  of  IBM  cards,  and  (U)  for  pur- 
chase of  books  and  certain  other  library  materials  from  those  dealers  of  whom  the 
Library  purchases  more  than  $2,000.  annually. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  without  public  advertising  with  the 
American  District  Telegraph  Company,   100  Charles  River  Plaza, 
Boston,  Massachusetts,  a  service  agreement  for  the  period  April  1, 
1970  through  March  31,  1971  for  furnishing  of  inspection  service 
for  the  combination  watchman-recording  and  fire  alarm  system  in 
the  Central  Library  building,  the  total  fee  thus  charged  to  be 
subject  to  the  terms,  agreements,  and  conditions  set  forth  in 
said  agreement. 

VOTED:  that  there  be  entered  into  without  public  advertising  with  the 

International  Business  Machines  Corporation,  1730  Cambridge  Street, 
Cambridge,  Massachusetts,  the  contract  for  the  rental  of  certain 
data  processing  equipment  during  the  period  April  1,  1970  through 
March  31,  1971,  the  total  rental  thus  charged  to  be  subject  to  the 
terms,  agreemmie,  and  conditions  set  fortii  in  said  contract, 

VOTED:  that  there  be  entered  into  without  public  advertising  with  Inter- 
national Business  Machines  Corporation,  ^20  Boylston  Street,  Boston, 
Massachusetts,  the  contract  for  the  purchase  of  certain  supplies 
to  be  used  in  connection  with  rented  IBM  data  processing  equip- 
ment during  the  period  April  1,  1970  through  March  31,  1971,  the 
total  cost  for  such  supplies  to  be  subject  to  the  terms,  agree- 
m.ents,  and  conditions  set  forth  in  said  contract. 
and 


and 


and 


I 


I 


CO 


I 


I 


I 


VOTED:  that  without  public  advertising  contracts  be  entered 

into  for  purchase  of  books  and  other  library  materials 
for  the  period  of  April  1,  1970  through  March  31,  1971 
with  the  following  contractors,  subject  to  the  terms, 
agreements,  and  conditions  set  forth  in  said  contracts; 

J.  W.  Edwards  Bros. 
Ann  Arbor,  Michigan 5 

Book  Clearing  House,  Inc. 

Brown  &  Connolly,  Inc. 

Campbell  &  Hall,  Inc. 

J.  S.  Canner  k  Co. 

Encyclopaedia  Britannica  Educational  Corporation 

Carl  Fischer,  Inc. 

G.  K.  Hall  Sc  Co. 

R.  L.  Polk  k  Co. 

Standard  Sc  Poor's  Corp. 

AH  of  Boston,  Massachusetts j 

The  Combined  Book  Exhibit,  Inc. 
Briar cliff  Manor,  New  York; 

Nathaniel  Dame  (Sc  Co. 
Minute  Man  Radio  Co. 
Both  of  Cambridge,  Massachusetts; 

Commerce  Clearing  House 
Mansell  Information/Pub.  Ltd. 
Both  of  Chicago,  Illinois; 

H.  R.  Huntting  Compajny,  Inc. 
Chicopee  Falls,  Massachusetts; 

Gale  Research  Co. 
Detroit,  Michigan; 

Columbia  University  Press 
Irvington-on-Hudson,  New  lork; 

R.  R.  Bowker  Co. 

Collier-MacMillan  Library  Service 

Doubleday  fie  Co.,  Inc. 

McGraw-Hill  Book  Corpany,  a  division  of  McGraw-Hill,  Inc. 

Oxford  Universities  Press 

The  Package  Library  of  Foreign  Children's  Books,  Inc. 

I.  Perlstein 

G.  P.  Putnam's  Sons 

Frederick  A.  Praeger,  Inc. 

Prentice-Hall,  Inc. 

Readex  Microprint  Corp« 

Stechert-Hafner,  Inc. 

Franklin  Watts,  Inc. 

John  Wiley  and  Sons,  Inc. 

H.  W.  Wilson  Co. 

AH  of  New  York,  New  York; 


13B 


1ST 


Greenwood  Press,  Inc» 

Negro  Universities  Press 

Both  of  Westport,  Connecticut; 

and 

DeWolfe  <2c  Fiske  Co. 
Wobum,  Massachusetts 

The  Director  stated  that  one  bid  only  had  been  submitted  in  the  public  bidding 
for  both  preparation  and  supplying  of  various  catalog  cards  and  for  supplying  micro- 
film copy  paper  and  recommended  award  to  the  aforesaid  bidders. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  General  Microfilm  Company, 
100  Inman  Street,  Cambridge,  Massachusetts,  the  sole  bidder 
in  the  public  bidding,  a  service  contract  for  the  preparation 
and  supplying  of  various  catalog  cards  for  the  period  April  1, 
1970  through  March  31,  1971,  the  total  fee  thus  charged  to  be 
subject  to  the  terms,  agreements,  and  conditions  set  forth  in 
said  contract* 
and 

VOTED:  that  there  be  awarded  to  Graphic  Microfilm  of  New  England,  Incor- 
porated, 1^60  Trapelo  Road,  Waltham,  Massachusetts,  the  sole 
bidder  in  the  public  bidding,  the  contract  for  microfilm  copy 
paper  as  specified  in  the  specifications  in  an  amount  not  to 
exceed  four  thousand  seven  hundred  sixty-eight  dollars  ($U,766,00)« 

The  Director  reported  on  the  problem  in  respect  to  the  bids  submitted  this 
year  in  response  to  public  advertisement  for  operation  of  the  four  bookmobiles  and 
for  the  transportation  of  Library  materials  for  the  period  April  1,  1970  through 
March  31,  1971.  He  stated  that  one  bid  only  had  been  submitted  for  each,  and  that 
the  figures  in  the  two  bids  incorporate  an  increase  of  ^.$0   in  the  hourly  rate  for 
drivers  and  a  sizeable  increase  in  the  hourly  rate  for  maintenance  personnel,,  wtiich 
rates  take  into  account  the  new  rates  being  proposed  by  the  Teamsters  Union.  He 
stated  that  the  other  firm  interested  in  the  two  contracts  had  not  subnitted  a  formal 
bid,  but  had  written  a  letter  to  indicate  that  it  could  not  submit  a  valid  bid  until 
Union  negotiations  had  taken  place. 

The  Director  stated  that  the  proposed  total  cost  for  the  two  contracts  was 
conpletely  out  of  line  with  budget  provision,  that  the  sole  bidder  had  also  written 
a  letter  in  which  he  set  forth  certain  concessions  he  might  be  willing  to  make  to 
meet  the  situation,  and  therefore  that  he,  the  Director,  would  like  authorization 
from  the  Board  to  pursue  the  matter,  perhaps  even  for  the  Library  to  hire  its  own 
personnel  to  operate  the  vehicles,  that  the  Library  already  owns  its  bookmobiles, 
and  that  exploration  would  be  made  of  the  possibility  of  leasing  panel  trucks. 

The  Director  was  authorized  to  negotiate  and  to  exi)lore  other  possibilities 
for  operation  of  the  vehicles  transporting  Library  materials. 

The  Director  reported  on  the  current  State  legislation  affecting  the  Li- 
brary, stating  that  both  bills  are  in  the  Ways  and  Means  Gomiiittee  and  that  the 
support  of  the  Trustees  at  the  recent  Committee  hearing  had  been  helpftd.  He  stated 
that  it  is  understood  that  there  is  to  be  a  favorable  report  on  the  legislation, 
that  the  Committee  had  suggested  that  the  amount  required  in  the  bill  submitted  by 
the  Massachusetts  Library  Association  be  reduced,  that  the  Legislative  Committee  of 


I 


I 


CO 


I 


I 


I 


I 


the  Association  had  undertaken  to  do  this  and  after  consultation  had  submitted 
a  figure  of  approximately  $1,800,000.  increase  in  funding  the  first  year  in  place 
of  the  i|i3,000,000.  which  the  bill  as  filed  called  for. 

The  Director  stated  that  the  situation  in  respect  to  Federal  aid  was 
far  less  favorable,  that  the  President  had  vetoed  the  bill  carrying  provisions 
for  library  support  and  that  the  House  is  now  in  procress  of  making  adjustments 
in  the  bill  that  had  been  vetoed,  that  a  large  slice  had  been  taken  from  library 
funds,  but  that  it  is  not  known  where  tiiis  reduction  has  been  made.  He  stated 
that  a  fuller  report  was  expected  to  be  obtained  early  in  the  week.  He  reported 
that  the  President  had  removed  all  Federal  construction  monies  for  libraries 
that  had  been  included  in  the  legislation. 

The  Director  stated  that  $U^0,000.  in  Federal  funds  was  to  be  received 
by  the  State,  that  $130,000.  of  this  was  for  the  State  Bureau  operations,  leaving 
just  over  $300,000.  for  regional  operations.  He  stated  that  it  had  been  agreed 
that  the  VJestem  and  Central  Regions  should  receive  at  least  $100,000.  each,  that 
in  the  long  run  the  allocation  of  the  funds  to  those  Regions  will  oe  better  for 
the  position  of  the  Boston  Public  Library.  He  reported  that  in  building  money 
the  Library  has  in  hand  $60^,000  in  Federal  funds  and  that  it  will  not  be  re- 
ceiving as  much  in  Federal  book  funds  this  year  from  the  State,  but  that  m  the 
long  run  this  would  help  the  Library  in  developing  a  leadership  and  responsibility 
in  the  State. 

The  Director  reported  that  he  and  the  Associate  Director  had  conferred 
with  Mr  Alan  Keating  of  the  Public  Facilities  Department  relative  to  the  unsatis- 
f^actory  situation  in  respect  to  the  time  schedules  on  furnishings  for  the  new 
branch  libraries,  that  he  had  a  list  of  all  those  items  lacking,  and  that  the 
discussion  disclosed  that  PFD  was  pursuing  a  policy  of  ordering  each  item  separate- 
ly rather  than  purchasing  groups  of  furniture  from  one  dealer. 

He  -eported  that  Charlestown  will  be  ready  to  open  around  the  middle  of 
March  and  that  arrangements  will  be  made  for  a  fomal  opening  after  the  return 
to  the  city  of  Messrs  Pai^er  and  Rabb. 

He  stated  that  a  contract  for  supplying  the  furniture  for  Grove  Hall  is 
being  pressed  on  the  basis  of  a  single  contract  to  cover  it  and  that  the  Assistant 
Director  for  General  Library  Services  is  pusliing  this. 

He  reported  that  for  the  South  End  the  situation  is  the  same,  and  x^hat  the 
Library  is  pressing  on  furniture  specifications,  which  were  sent  to  PFD  months  agp, 
but  which  have  been  mislaid. 

He  stated  that  PFD  believes  that  the  legal  problems  for  the  Lower  Mills 
Branch  Library  are  in  process  of  being  cleared. 

He  reported  that  in  ihe  ionferencd  with  Mr  Robert  T.  Kenney,  Director 
of  PFD  a  member  of  the  PFD  staiT  had  been  introduced  as  the  individual  working 
on  the' Dudley  Branch  Library  and  that  Mr  Kenney  had  stated  that  it  would  be  help- 
ful if  one  of  the  Library  staff  could  be  present  at  the  conferenceb  which  are  held 
on  this  building. 

The  Director  reported  that  new  funds  for  the  Library  Department  were 
not  being  requested  in  this  year»s  capital  budget,  but  that  the  following  year 
there  would  be  a  request  for  funds  for  renovation  of  the  Central  Library.  He 
reported  that  for  1969  the  PFD  had  included  in  the  Capital  Budget  an  item  of 
$2,^00,000  for  the  Library  for  which  there  has  not  been  sui)plied  any  specific 
explanation  of  its  intended  use. 


1B8 


He  stated  that  a  presentation  had  been  made  to  14r  Kenney  concerning  the 
possible  availability  of  funds  that  might  remain  from  some  projects  for  use  for 
the  Library  Addition,  but  that  he  had  reported  to  the  Associate  Director  that 
none  were  available. 

The  Director  reported  that  he  had  drawn  up  a  schedule  on  availability  of 
funds  for  construction  of  the  Addition  and  the  anticipated  construction  costs. 
He  stated  that  the  construction  costs  are  being  reduced  to  the  agreed  upon  fxgure 
of  $21.^00,000,  that  there  has  been  fim  assurance  by  Vappi  k  Corpany  that  this 
will  b^  achieved,  and  that  reductions  on  further  items  are  under  study.  He  reported 
that  $1,300,000  had  been  allocated  for  furniture  and  equipment,  that  at  the  last 
meeting\dth  Philip  Johnson  he  had  said  that  he  was  going  to  waive  all  fees  on 
furniture,  but  that  as  yet  there  is  not  a  firm  figure  on  its  costs. 


t 


I 


He  presented  the  following  schedule  for  consideration: 


Available  Funds 

City  Funds 

Trust  Funds  (Feb.  9,  1970) 

Benton  Building  Fund   $1,8U7,721 
Deferrari  Fund         1,0^32,000 

Friedman  Building  Fund  U87,998 

Centennial  Fund  102,689 

Friedman  Fund  273,000 

Green  Memorial  Fund  60,009 

Anticipated  Income  U00,000 

Federal  Funds 

In  Hand  60^,000 

Anticipated  395,000 


$18,000,000 


CO 


Construction  Cost  of  Addition 
Construction  Contract 
Deductions 

Change  Orders  l-Hi 

(Approved) 
Change  Order 

(At  Law  Dept.) 
Change  Orders  in 
Process 
Change  in  Base- 
ment Shops 
Steam  Allowance 


Deductions  in  works 
Balance 

Architects  &  Consultants 
Contract  il'ees     ' 
■w-Special  Golder  Gass 
Contract 


U,223,U17 


1,000,000    $23,223,U17 


$23,888,000 


I 


I 


$1,82U,320 
283,000 

50,000 
33,000 


2,190,320 
$21,697,^tJO 

197,680 


$21,500,000 

l,72/,Ui7 


$1,887,500 

101, Uoo 


Payments  through  6  February  1970 
Restoration  of  Granite 


1,988,900 
1,508,U22 


^iRequired  by  Building  Commissioner  after  contract  was  signed 


U80,U78 

1,2142,939 
73U,0Q0 
508,939 


I 


I 


> 


139 

The  Director  stated  that  instead  of  trying  to  obtain  the  balance  needed 
he  would  suggest  a  meeting  «ith  Mr  Kdward  Sullivan,  and  Mr  Kenney  of  PFD. 

It  vas  agreed  that  the  President,  the  Chairman  of  the  Coranittee  on 
BuildinES    togetter  with  the  Director  and  Associate  Director  should  ask  for 
^aSoStm^t  «ii^  Mr  SulUvan  and  Mr  Kenney  to  report  on  ^.»^!*°'^|"°  f  ..^ 
Se  KSr  granite,  and  the  possibmty  of  requesUng  money  in  the  1971  capital 
o^lay  St^or  furnishings  and  equipment.     The  Secretary  was  requested  to 
make  the  necessary  appointment. 

On  motion  duly  made  and  seconded,  it  was 

VOTKD:     that  there  be  restored  the  interior  granite  for  wall 
facings,  column  facings,  copings,   soffits,  pavi^aad 
other^anite  deleted  under  Alternate  No.  2  of  SBCTIOM  IF  - 
ALTElfflATES  as  it  appears  in  Addendum  Ho.  3,  page  2  of 
ADDENDA    1  through  7  of  the  contract  for  the  construction 
of  an  addition  to  the  Boston  Public  Library,  dated  May  31, 
1969,  between  the  City  of  Boston  and  the  Trustees  of  the 
Public  Library  of  the  City  of  Boston  and  Vappi  &  Conpany,  Inc^- 

The  Director  said  that  an  effort  should  also  be  made  to  have  the  City 
nav  the  fees  of  the  Golder  Gass  Associates  for  their  services  in  controlling 
f  oLdatioS  wSich  had  not  been  within  the  terms  of  the  original  contract,  but 
had  been  added  by  stipulation  of  the  Building  Ccnimissioner. 

The  Director  reviewed  Mie  availability  of  Deferrari  funds,   stating  tiiat 
thare  was  $932,000.  in  the  John  Deferrari  Indenture  of  Trust  Dated  December  13,      . 
igSwS^ht^  Library  holds,   that  the  National  Shawmut  Bank  as  Trustee  for  the 
jS  ^errS?  Sidenture  of  ll-ust  Dated  Jul^r  1,  19U7.has  ^"r^-'^^jf^^K^^ 
a^e  $1  000,000.,  plus  $52,000.  in  income,   for  turning  over  to  the  library  for 
bSl^ng  pSose;,  but  t^at     unfortunately,  there  had  been  a  drop  in  market  value 
orth^lu^at  the  Bank  is  to  continue  to  hold.     He  proposed  that  there  be  «- 
nlored  with  the  National  Shawmut  Bank  the  possibility  of  ooining  with  the  latter 
fiSlhrS^fer^ari  19U8  Indenture  of  Trust  widch  ^^l^^^^J^^^^^'T^^'^^ 
a  short  period  the  fund  remaining  with  the  Bank  might  again  reach  the  *2,000,000. 
point  at  which  its  income  would  become  available  for  use  by  the  Library. 

The  Director  reported  that  he  had  conferred  with  Philip  Johnson  Md 
Joseoh  Coletti  on  the  plans  for  a  bronze  bust  of  John  Deferrari  rfach  is  to  be 
Dl^d  wimn  the  Addition  aai  that  Mr  Coletti  had  agreed  to  execute  such  a  bust 
fo^ffS  of  $15,000.     He  stated  that  the  commission  should  be  fomaUor  authorized. 

On  motion  duly  made  and  seconded,  it  was 

that  the  Trustees  of  the  PubUc  Library  of  the  City  of  Boston 
enter  into  a  contract  with  Joseph  A.  Coletti,  30  Ipsidch  Street, 
Boston,  Massachusetts,  for  the  execution  of  a  bronze  bust  of 
the  late  John  Deferrari,  with  marble  pedestal  and  an  inscription 
to  read  as  follows:     Make  good  use  of  your  time,  keep  learning 
and  play  fair.,  the  fee  for  said  woric  to  be  in  the  sum  of 
fifteen  thousand  dollars  ($15,000.)  and  to  be  paid  from  the 
John  Deferrari  Fund; 

that  the  Collector -Treasurer  be  and  hereby  is  authorized  to 
withdraw  from  unit  holdings  of  the  John  Deferrari  Fund  in  the 
General  Investment  Account  units  in  monetary  value  not  to  exceed 
fifteen  thousand  dollars  ($15,000.),  upon  presentation  of  t,he 
Director  oi  authorization  to  make  payment  to  Joseph  A.  Coletti, 
30  Ipswich  Street,  Boston,  Massachusetts,  for  execution  of  said 
bust. 

See  llr  Rabb's  objection  -  pa^^e  162  parat;raph  3  -  tiiis  voluiae. 


VOTED! 


and 

VOTED; 


140 


The  Director  presented  to  the  Board  a  communication  from  Architects  De- 
sign Group  recomending  that  the  salaiy  of  the  Resident  Engineer,  John  ^oherty, 
S^creSed  from  $300.  per  week  to  $350.  per  week,  stating  that  his  Performance 
hL^en  outstanding  and  has  made  possible  considerable  savings,  and  that  this 
recommendation  has  the  full  support  of  Philip  Johnson. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  salary  of  John  Doherty,  Resident  Engineer,  for  the 
Boston  Public  Library  Addition,  be  increased  from  $300.  per 
week  to  $350.  per  week,  effective  as  of  the  first  payroll  m 
the  month  of  February  1970. 

The  Director  brought  to  the  attention  of  the  Board  the  condition  of  the  rug 
on  the  floor  of  the  Trustees  Room,  stating  that  it  was  so  completely  worn  that  it 
was  beyond  repair,  and  requested  authority  to  have  it  removed. 

The  Board  authorized  the  Director  to  remove  the  rug  from  the  Trustees  Room. 


Dissolved  at  5:10  p.m. 


/y       Secretary 


Minutes  of  Ileetjng 
Adrdnistrative  Arency 


In  Board  of  Trustees 
Friday,  March  13,  1970 


A  meeting  of  the  Trustees  as  an  Adinirdstrative  Agency  of  the  City  of  Boston 
was  held  at  the  Service  Building,  ^m   Bunker  Hill  Street,  Char3estoi^i,  on  Fridaj^, 
March  13,  1970  at  3:01  p.m. 

PreL^ent:  Messrs  Canham,  Murray,  O'Connell,  Parker,  and  Rabb. 
The  President,  Mr  Oanham,  in  the  chair. 

The  minutes  of  the  regular  meeting  of  February  13,  1970  as  submitted  vrere 
approved. 

FolloKing  apnroval  by  the  Director  and  in  accordance  mth  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
aut})ori  zed  to  be  charged  as  follows  for  the  month  of  February  1970,  provided  that 
esq^enditures  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


FEBRUARY 


To  City  Appropriations 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


$337,1421.81^ 

13,33li.^l4 

10,792.07 

126,619.2b 

327»3-l! 

$U86,698.a7 


I 


I 


CO 

o 


I 


I 


I 


I 


141 


To  Trust  Funds 

Personal  Services 
Contractual  Services 


TOTAL 


$i47U.97 
3U6.21 

$821.16 


To  Special  Appropriations 


Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 


$19,736.U 
$2,507.36 


vollowinr  approval  by  the  Director  and  in  accordance  >/ith  the  authority 
delep-ated  to  liim  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  month  of  Februarjr  1970,  provided  that  payment  of  bills  from 
City  Appropriations  have  the  approval  of  the  City  Auditor: 


FEBRUARY 

To  Cit^^  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obliijations 

Equipment 


TOTAL 


To  Trust  Funds 

Personal  Services 
Contractual  Services 


TOTAL 


To  Special  Appropriations 
Unliquidated  Reserve 

Construction  of  Buildings  and  Original 
Equipment  and  Furnishings  Thereof 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materia3.s 


$337,U2U.8i; 
57,580.72 

8,506.73 

126,819.28 

ll,07b.>6 

I8I1.20 
$5141,792.13 


$a7h.97 
3I46.2I 

$821.18 


$8,251.72 
$l,H?6.8l4 


$19,736.1;! 
$lli,lIi6.U2 


For  the  month  of  February  1970  the  fo3 lowing  report  on  Personnel  was 
made  by  the  Director: 


142 


143 


Personnel  Activity 
Full-time  einployeest 


Professional  and 
Pre-Professional 


Library  Assistants 
Clerical  and  Mechanical 

Part-time  employees 
Expressed  in  F.T.E. 


February  1 
220 

2U1 
102 


lli.2 

Frr.2 


Employed 

h 
8 

2 
% 

1.6 


Terminated         March  1 


2 

15 
k 

21 

.6 
213 


222 
23U 
100 

15-2 

F?i:2 


Average  Monthly  Turnover 

Rate  of  Accession     -     2,71/^ 

Rate  of  Separation  -     3.76^ 
Appointments  to  Officer  Rank 

Ollip  J.  Partridge,   Adults  Librarian  (P3),   General  Library,  November  26,  1969 
cSheri^eT  ^arreil.   Principal  Accountant  (Gil),  Accom.txn,  Deparl^^ent, 

PaSa"7vI^ca!^Bookmobile  Librarian  (PU),  Bookmobiles,  January  7,   1970 
Joseph  Sarro,    Supervisor  of  Custodians  (>ai).   Buildings  Department, 
February  11,   1970 


Appointments  to  Permanent  Staff 


Marv  Settana,   Senior  Account  Clerk,  Accounting  Department,  February  27,  1970 
J^eph  M:^ately,  Clerk,  Receiving,  Shipping,   Stock  and  Supi-laes  Section, 
March  2,  1970 


Personnel  E?cpenditures  -  January  1  -  March  3»  1970 

Recuested  Budget  ^ctual 

$707,970  $692,1.97 

29,71U  29,768 


Full-time 
Part-time 
Overtime 


12 , 307 
$7U9,till 


V 


737,3i3a 


Surplus  (+) 
Deficit  (-) 

+     $15,293 

2,812 
+     ii>12,i427 


I 


I 


CO 

o 


I 


I 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls,  on 
motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Ma^^or  in  accordance  witn  the 
provisions  of  Section  22  of  Chapter  3  of  the  Revised  0rd3.nances 
of  1961  PhilJp  J.  McNiff,  Director,  or  upon  liis  delegation  John  J. 
Connolly,  Associate  Director,  or  Elizabeth  B.  Brockunier,  Assistant 
to  the  Director,  and  Secretary  of  the  Trustees,  or  Kevin  1.  Fitz- 
Patrick,  Supervisor,  Business  Operations,  be  and  hereby  is  authorized 
to  sign  the  payrolls  of  the  Liorary  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  March  30,  1970. 


I 


I 


The  Director  stated  that  no  meetings  of  the  Committee  on  Buildings  had 
been  held  since  the  last  meeting  of  the  Board, 

The  President  reported  on  the  budget  hearing  held  on  March  3  at  2  p.m. 
before  the  Appropriations  and  Finance  Committee  of  the  City  Council,  stating 
that  the  meeting  had  been  friendly  and  a  satisfactory  one. 

Mr  Rabb  inquired  as  to  the  reduction  in  the  budget  made  by  the  Mayor's 
fiscal  officers  and  was  informed  that  the  estimates  as  submitted  by  the  Library'- 
had  included  provision  for  increases  in  salary  for  the  Profesrdonal  staff,  but 
that  inasmuch  as  the  formal  contract  coverinj^  this  group  had  not  as  yet  been 
signed,  the  figure  had  been  reduced  pending  the  ratification  of  a  contract. 

The  Director  also  reported  that  a  further  grant  for  special  bookmobile 
service  in  the  Roxbury-North  Dorchester  area  had  not  been  received  from  the 
Permanent  Charity  Fund  and  that  some  adjustments  would  have  to  be  made. 

The  Director  reported  on  bids  received  in  response  to  public  advertising 
for  which  he  was  recomraending  Lhe  award  of  contract  to  the  lowest  responsible 
and  eligD-ble  bidder  as  follows: 

Furnishing  unj.forms  and  overalls 

Bids  received  on  February  17,  1970: 


Coverall  Service  Co.,  Inc. 

73  Addison  Street 

East  Boston,  Massachusetts 


Shirts 
$1.35  wk 


Overalls   Dresses 
$.65  wk    $.65  wk 


$1.75  wk   $1.75  wk 


Standard  Uniform  Rental  Service,  Inc. $1.75  wk 
hOl  Mt  Vernon  Street 
Dorchester,  Massachusetts 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  idth  Coverall  Service  Co.,  Inc., 
73  Addison  Street,  East  Boston,  Massachusetts,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding,  a 
contract  for  the  rental  of  uniforms  and  overalls  during  the 
period  April  1,  1970  tiirough  March  31,  1971  at  prices  per 
unit  as  follows: 


Two  (2)  shirts,  two  (2) 
Two  (2)  overalls  (per) 
Ti:o  (2)  dresses  (per) 

Window  Cleaning 

Bids  received  on  February  18,  1970: 


pants  per  man 


$1.35  per  week 
$.65'  per  week 
$.65  per  week 


144 


Bay  State  Cleaning  Go. 
?6  Park  Street 
BrooklJ  ne 

Boston  v;indow  &  Floor 

Cleaning  Co» 
2U  Dunbar  Street 
Sharon 

Careful  Cleaning  Co. 
2^0  Boylston  Street 
Boston 


GROUP  I 
Basic  Bid   Alternate 

$9,^3U.OO   i;10,392.00 


10,U96.00   11,600.00 


GROUP  II 
Basic  Bid     Alternate 

$3,1:06.60    ^3,993.60 


3,696.00 


U,2aii.00 


I 


10,190.00   ll,68U.OO 


2,970.00 


3,^^8.00 


and 


On  motion  duly  made  and  seconded,  it  was 

VOTED-  that  there  be  entered  into  with  Bay  State  Gleaning  Co.,  222  Summer 
Street,  Boston,  Massachusetts,  the  lowest  responsible  and  eligible 
bidder  in  the  public  bidding,  the  contract  for  the  cleaning  oi  cer- 
tain windows  during  the  period  April  1,  1970  through  March  31, 
1971  at  the  Central  Library  building  and  at  certain  other  buildings 
in  the  L3  urary  System  designated  unoer  Group  I  in  the  alternate  con- 
tract proposal,  at  unit  prices  based  upon  completion  of  installation 
of  window  rrilles  at  buildings  listed  in  such  alternate  proposal, 
otherwise  at  unit  prices  given  in  the  basic  contract  proposal,  — 
the  total  amount  in  any  case  not  to  exceed  x.en  thousand  three 
hundred  ninety-two  dollars  ($10,392.00). 

VOTED:  that  there  be  entered  into  with  Caroline  Kadetsky,  d/b/a  Garefia 

Cleaning  Co.,  2^0  Boylston  Street,  Boston,  Massacnusetts,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding,  the  contract 
for  the  cleaninf^  of  certain  windows  during  the  period  April  1,  ±970 
through  March  31,  1971  at  branch  library  buildings  designated  under 
Group  II  in  the  alternate  contract  proposal,  at  unit  prices  based 
upon  completion  of  installation  of  window  grilles  at  buildings 
listed  in  such  alternate  proposal,  othervdse  at  unit  prices  given 
in  the  basic  contract  proposal,  —  the  total  amount  in  any  case  not 
to  exceed  thi^ee  thousand  five  hundred  fifty-eight  dollars  (ip3,5b8.00;. 

Furnishing  and  PpJivering  Buckram 
Bids  received  on  February  20,  1970: 

The  Hollipton  Mills,  Inc.   $lli,507.50 
111  Lenox  Street 
Norwood,  Massachusetts 

Arkwright-Interlaken,  Inc.  $1^,071.26 

Main  Street 

Fiskeville,  Rhode  Island 

On  motion  duly  made  and  seconded,  it  was 


I 


I 


CO 

o 


B 


I 


I 


145 

VOTED-  that  there  be  entered  into  with  The  Holliston  Mills,  Inc., 

Ill  Lenox  Street,  Norwood,  Massachusetts,  the  lowest  respon- 
sible and  eligible  bidder  in  the  public  bidding,  the  contract 
for  supplying  and  delivering  library  buckram  as  specified  in 
the  specifications  in  an  amount  not  to  exceed  fourteen  thousand 
five  hundred  seven  dollars  and  fifty  cents  ($1^,507.50). 

The  Director  reported  that  the  award  of  the  annual  contracts  for  bookmobile 
operation,  for  panel  truck  delivery  service,  for  cleajiing  at  tiie  Central  Library, 
S  f or  guaixi  service  were  not  being  recommended  because  of  tiie  greatly  increased 
costs  in  some  of  the  bids  suiixidtted  in  response  to  public  advertisement  and  for 
the  watchman  and  guard  service  which  have  been  unsatisfactory. 

Ke  stated  that  an  investigation  indicated  that  employment  by  the  Library 
of  drivers  to  operate  the  Librar:,-owned  bookmobiles  and  to  operate  panel  trucks 
which  the  Library  proposes  to  lease  would  result  in  substantial  savings.  He 
It^ted  that  in  recent  years  the  watchman  and  guard  service  contract  had  been  most 
unsatisfactory  and  that  it  was  planned  to  eliminate  this  service  and  to  eln^inate 
the  cleaning  contract  work  which  has  been  performed  between  midnight  and  5  a.m. 
and  to  employ  four  additional  people  on  the  staff,  namely,  two  Senior  and  two 
.?!|nior  Buildin.'  Custodians  who  in  addition  to  providing  cleaning  service  would 
make  it  possible  to  eliminate  the  watchman  and  guard  service  ^oetween  midnight  and 
8  a.m.  For  the  commercial  guard  service  i^en  the  Library  is  open  in  its  stead  it 
was  Dlanned  to  add  five  LA'2s  to  the  staff  to  cover  the  desks  m  the  Entrance 
Hall'  and  to  take  certain  other  measures  to  strengthen  the  control  of  exits. 

The  Director  stated  that  the  bids  for  leasing  four  panel  trucks  were  not 
to  be  received  until  the  following  Monday  and  that  he  was  asking  delegation  of 
authority  to  him  to  make  the  award,  inasmuch  as  the  present  contract  for  trans- 
portation of  books  and  library  materials  would  expire  before  the  next  meeting  of 

the  Board. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  Director  be,  and  hereby  is,  authorized  to  award  a 
contract  for  the  leasing  of  four  (U)  panel  trucks  for  the 
period  April  1,  1970  through  March  31,  1971,  said  award  of 
contract  to  be  in  response  to  public  advertisement  for  bids 
to  be  submitted,  opened  and  read  on  March  16,  1970,  and  to 
be  made  to  the  lowest  responsible  and  eligible  bidder;  and 
that  such  award  be  confirmed  at  the  next  regular  meeting  of 
tl:ie  Board. 

He  reported  that  the  necessity  for  the  re-allocation  of  funds  x^thin  t.he  City 
Aooropriation  to  provide  for  tliis  change  in  operations  had  been  discussed  with 
Councillor  ChristoDher  A.  lannella,  Chaiman  of  the  Committee  on  Appropriations 
and  ^^ nance,  and  that  a  change  in  the  budget  items  could  not  be  made  at  this 
juncture,  but  would  be  taken   care  of  at  the  appropriate  time. 

The  Director  stated  that  with  the  aforesaid  changes  in  operation  of  the 
bookmobiles  and  the  leasing  of  panel  trucks,  with  the  ^i'^J;^i^f  ^^^^^^f. ^^%^^ 
drivers,  it  would  be  necessary  to  take  action  to  reject  the  oids  suorrat^ed  for 

these  service  contracts. 

On  motion  duly  made  and  seconded,  it  was 


14(> 


147 


and 


VOTED:  that  there  be  and  hereby  is  rejected  the  bid  of  C.  S.  Walsh 
Transportation,  Inc.,  66  Wooci  Road,  Braintree,  Massachusetts, 
the  sole  bidder  in  the  public  bidding,  for  the  provision  of 
drivers  and  for  the  maintenance  and  garaging  of  four  bookmobiles 
for  the  period  April  1,  1970  through  March  31,  1971. 

VOTED:  that  there  be  and  hereby  is  rejected  the  bid  of .G..S.  Walsh 
Transportation,  Inc.,  66  Wood  Road,  Braintree,  Massachusetts, 
the  sole  bidder  in  the  public  bidding  for  the  transportation 
of  books  and  other  materials  between  the  Central  Library  and 
other  units  of  the  Library  System  during  the  period  April  1, 
1970  through  March  31,  1971. 

The  director  called  to  tlie  attention  of  the  Board  that  it  was  proposed  to  have 
the  Civil^  Service  personnel  hired  as  drivers  for  the  Bookmobiles  on  a  provisional 
basis  and  that  a  complete  review  of  the  bookmobile  service  was  to  be  made. 

The  Direr-tor  reported  that  it  would  be  necessary  to  amend  the  contract  for 
the  boolcmobile  operation  running  from  April  1,  1969  throu^  March  31,  1970,  oecause 
the  operating  costs  had  exceeded  the  amount  set  fortli  in  the  contract. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  contract  with  Casey  &  Hayes,  Inc.  for  the  provision  of 
drivers  and  for  the  maintenance  and  gara^ng  of  four  bookmobiles 
for  the  period  April  1,  1969  through  March  31,  1970  be  amended  m 
an  a-iount  not  to  exceed  lourteen  thousand  dollars  ($1U,000.00;, 
thereby  naking  a  new  contract  cost  of  an  amount  not  to  exceed 
sixty.four  thousand  dollars  ($6h,000.00) ;  and  that  public  advertising 
with  respect  to  the  aforementioned  amendment  be  dispensed  with. 

The  Director  reported  that  in  the  public  bidding  for  supplying  and  delivering 
book  pockets,  for  which  bids  were  publicly  opened  and  read  on  March  U,  1970,  the  low 
bidder  had  not  submitted  a  responsive  bid,  and  that  he  was  recommending  that  bids  be 
rejected  and  that  the  Library  re-advertise  for  bids. 

On  motion  duly  made  and  seconded,  it  i-ras 

VO^ED:  that  tiiere  be  and  hereby  are  rejected  all  proposals  for  supplying 
and  delivering  book  pockets  submitted  in  the  public  bidding  and 
opened  and  read  aloud  on  March  U,  1970. 

The  Director  reported  that  on  March  3,  1970  in  response  to  public  ativertising 
for  the  third  time  subbids  had  been  submitted  in  connection  mth  waterproofing,  damp- 
proofin:-  and  caulking  work  of  the  Boston  Public  Liorary  Addition,  that  in  consultation 
with  the  Arciiitect  and  the  Genera].  Contractor  a  change  had  been  macie  m  the  orit^inal 
specifications  and  that  a  communication  had  oeen  received  that  day  from  the  /o-chitect 
recommending  that  the  Trustees  accept  the  basic  bid.  He  stated  that  the  amount  of 
$100,000.  which  the  bid  is  over  the  allowance  carried  by  the  General  Contractor  lor 
this  work  will  have  to  be  made  up  in  further  reduction  in  the  costs  of  the  buiDdmg  and 
that  this  will  necessitate  more  cliange  orders  for  the  General  Contractor  who  is  com- 
mitted to  brin^  the  building  cost  down  to  $21,5^0,000.  He  stated  that  there  will  oe 
some  savings  in  the  woodwork  and  some  savinr-s  in  the  masonry.  He  reported  furtner 
that  in  the  past  week  the  General  Contractor  has  moved  the  building  schedule  up  al- 
most six  months  Wiich  should  prove  valuable  in  cutting  overhead  costs  during  the 

later  stages. 

On  motion  duly  made  and  seconded,  it  was 


I 


I 


I 


CO 


I 


I 


I 


VOTED:  that  there  be  and  hereby  is  accepted  as  the  subbid  for  water- 
proofing, dampproofing  and  caulking  work  under  the  general 
contract  with  Vappi  &  Coirpany,  Inc.  for  construction  of  the 
addition  to  the  public  library  building  on  Dartmouth  Street 
at  Copley  Square  the  bid  of  The  Waterproofing  CoiTpany,  119 
Chandler  Street,  Boston,  Massachusetts,  the  lowest  responsible 
ajid  eligible  bidder  in  the  public  bidding,  in  a  total  amount. 
Alternate  No.  3  included,  not  to  exceed  two  hundred  fifty-eight 
thousand  three  hundred  dollars  (itJ25ii,  300.00)  5  and  that  the 
President  is  hereby  authorized  to  do  all  things  necessary  to 
effectuate  the  execution  of  the  subcontract  between  Vappi  & 
Company,  Inc.  and  The  Waterproofing  Comijany. 

He  stated  that  in  his  meeting  with  Mr  Edwai-d  Sullivan  and  Mr  Robert 
Kenney  to  inform  them  that  the  granite  for  the  Great  Hall  was  being  restored  he 
had  told  them  that  the  Library  might  be  returning  for  money  which  it  did  not 
receive  from  the  Federal  Government.  He  stated  that  this  was  dependent  upon  the 
status  of  the  stock  market,  the  provision  of  Federal  funds,  and  the  size  of  the 
bids  on  the  furniture.  He  stated  that  the  furniture  cost  was  to  be  without  an 
Architect's  fee  and  that  $1,300,000  had  been  allocated  for  fumisnings. 

The  President  stated  that  evaluation  had  made  clear  that  the  interior 
granite  was  most  inportant  to  the  completeness  of  the  building  as  designed, 
that  it  would  mean  a  maintenance  saving  annually  of  about  :i.l2,000  to  i;.20,000., 
and,  further,  that  there  was  the  possibility  of  obtaining  some  money  from  that 
amount  of  money  that  had  been  allocated  in  the  Capital  Budget  for  Boston  for  ihe 
Library  but  its  purpose  not  defined.  He  stated  that  there  was  also  the  sum  that 
is  beinrr  paid  for  the  foundation  control  work  by  Golder  and  Gass  which  has  been 
required  by  the  City,  is  outside  of  the  construction  contract,  and  for  which  re- 
imbursement should  be  sought  from  the  City.  Failing  these,  there  is  the  alter- 
native of  going  back  to  the  City  and  requesting  additional  funds,  that  the  Liorary 
was  in  a  strong  position  as  compared  to  other  construction  projects. 

The  Director  then  reported  on  tlie  status  of  oranch  library  construction 
as  follo\^?s: 

Fields  Corner  —  opened  to  public  service,  with  formal  dedication  on 

April  10. 

Grove  Hall  —  moving  ahead. 

South  End  —  moving  ahead. 

He  reported  that  the  PFD  had  included  in  j.ts  proposed  long-rang©  building  program 
provision  for  branch  library  buildings  for  Orient  Heights,  Uphams  Corner  and 
Allston,  that  the  Assistant  Director  had  made  a  report  on  the  proposal,  that  no 
action  was  being  requested  at  the  present  meeting,  but  that  a  statement  on  this 
would  be  sent  to  members  of  the  Board. 

The  Director  brought  to  the  attention  of  the  Board  the  recommendation 
of  Eduardo  Catalano,  Arc.dtect  of  the  new  Charlestown  Brancn  Library,  that  there 
be  installed  in  the  new  building  a  wall  decoration  to  enhance  its  appearance  pre- 
ferably a  painting  and  suggesting  that  O'Neil  Ingram  be  used  for  tiiis.  He  stated 
that  he  will  confer  with  PFC  to  see  if  this  can  be  handled  and  try  to  obtain  some 
sort  of  sketch  for  the  Trustees  to  examine. 


148 


+  o+«^  +V.Q+  nn  the  nrecedinp  dav  there  had  been  a  meeting 
The  Director  stated  tnat.  on  x,ne  preceuxnb  ^°-^-  ^v,or..«c;  -in  thp 

.        +v,^  rir.of+  of  a  number  of  recommendations  and  sxxg^es^ed  changes  in  ^ne 
to  review  the  draft  ol  a  numoer  °^.^^;!^'"       „„  AQoociation  and  that  the  Law  Depart- 

that  recamme^ations  for  new  scales  w.U  be^s  ^^       ^^^^^  ^^^^^^^^   .  ^  respect  to 

?r:^o«on:i  SSrWtie^^^^^^^^  f-  consideration  the  statement  proposed 

covering  promotional  opportunities. 

The  Director  brought  to  the  attention  of  the  Board  the  request  of  the  African 

be  desif:^ated  to  attend. 

ThP  Director  also  reported  receipt  of  two  appreciative  letters  on  ^Ije  Li- 
brarv,   one  f^om  ™d  T.   Sullivan,  Director  of  Adnd.nistrative  Services,   and  the 
other  from  Maj'or  Kevin  H.  \*ite.  , 

Dissolved:  iL^bML    (i .  (onetLjMJJJ^ 

\j  Secretary 


I 


:iiniitc£  of  Mectinc 
Adrdni  strat*^'  ve  Agenc v 


In  Board  of  Trustees 
Friday,   .'ipril  10,   1970 


^   rerulor  nect-^r"  of  the  Trustees  as  an  iidi,iinistrative  Agency  of  the  City 
of  T.O.  Jn  wafteld  af  the  Fields  Comer  Branch  Librar^^  1^20  Dorchester  Avenue, 
i^orchester,    at  3*10  p.ri. 

Prccent:     llRSsrs  Oajihair.,  Hurray,   .  arker,   and  Rabb,    Trustees. 

The  :^esident,   Vr  n^nhajn.,   in  the  -h^?r. 

Ti^^  :-^Hos  of  the  rnr^ular  neeti^::  of  Harch  13,   1970,   as  presented  were 
approved • 

-'llovrn  ■  ->p-rov3j   bv  the  Director  and  in  accord--mce  with  the  authority  d^le- 
.   A  +   "i^^;  h^r^fhe  T-ust.=.Ps'    evpenditurer.  for  services  and  supplies  were  authorized 
tf  be  cha^'d  as  follows  for' the^'ontl.  o^  I'^rch  1P70,  provided  that  o^enditures  fron 
p°+/,„,r.priation  have  the  ..p,,roval   of  th"  05tr  '.uditor: 


I 


!I.AR.^TI 


Perc'^nal  Servicer 
Contr>:Lctual  Services 
SnrT^li  e*-  ^nd  I'a+erials 

Bookp 

Current  •'^har^es  and  Cbl:  /ation? 

F'^nipment 


'OT/a 


;;^Ul8,  ^90.76 

10,246.77 

7,19?.25 
66,977.0? 

rri6.B6 

^s'03, '":'''.  66 


I 


I 


CO 

o 


I 


I 


149 


To  Trust  "^unds 

Personal  Services 
Contractual.   Services 


TOTAL 


$  72.7^ 

636. oU 

$708.79 


To  Sp'^^ial.   Ar>propri.atinn;? 


^ astern  Re^^lonal  Public  Library  Syptem 

Supplies  and  Faterials  $1,230.85 

FolloiD.ni^  approv.-^l  by  the  Director  and  in  accordance  T-dth  the  authority 
delo^ratpd  to  bin'^by  the  Trustees,   pa:'ment  of  bills  was  authorized  to  be  char^^ed 
as  follows  for  the''nonth  of  llarrh  1970,  provide^  that  pa;^'ment  of  bills  from  City 
Appropriations  fiave  the  approval   of  the  City  Auditor: 

MARCH 


To  Citv  Artr^ropriations 


Person.al  Servicer 

Contractual  Services 

Supplies   and  Iiatprials 

^ooVs 

Current  Charges  and  Obli^^iations 

Eouipment 


TOTAL 


Trust  "'•'unds 


Personal  Services 
Contractual  Services 


TOTAL 


$U18,590.76 
28,109.88 

9,9h0.1^ 

66,977.02 

20,3,^^8.08 

I'^h.OO 

•V.^''''',130.li9 


$  72.75 

636. Ol; 
'•:708.79 


"^^  So'^cial   '''■n-oro^-^rj  ations 


Eastern  P.ocional   P^.^blin  Library 
Supplies  and  jlaterials 


Unl3  0  aid  at ed  Rose rve 


06,2U)u33 
$1,609.19 


Consti-uction  of  Buildinrs  ^nd  Original 

Equipment  and  Furnishings  Thereof  v3, 603.91 

For  the  month  of  March  1970,   the  follovrJnf  report  on  personnel  was  made 
by  the  Tdrector: 


150 


151 


Personnel  Activity 

Full-time  employees; 

Professional  and 
Pre-Professional 


March  1 


1^*2 


Enployed 

Terminated 

Apidl  1 

5 

u 

223 

36 

38 

232 

5 
US 

2 

103 

.6 
16.6 

0 

m 

1^.8 
^73.B 

222 

Library  Assistants       23U 
Clerical  and  Kechanical   100 


Part-time  employees 
expressed  in  F,T«E. 


Average  Monthly  Turnover 

Rate  of  Accession   -  9.lU^ 

Rate  of  Separation  -  1.69% 

Appointments  to  Officer  Rank 

J.  Richard  Belan^er,  Curator  of  Sound  Archives,  March  9,  1970 

Appointments  to  Permanent  Staff 

John  L.  leary,  Clerk,  Receiving,  Shipping,  Stock  and  Supplies  Section, 
March  18,  1970 


I 


I 


Personnel  Exnencij  tures  -  January  1  -  March  31>  1970 

Requested  3ud£;et        Actual 
Full-time  $1,019,706        $1, 00^, 1. 3U 

Part-time  ^^4,^71  i^i^^oSl 


Overtime 


$1,052,739 


22^668 
|]707?,TH3 


Surplus  (■»•) 
Deficit  (-) 

+  {?llt,272 

♦     k90 

-   U,206 
+  i?10,^ 


CO 

o 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised  Or- 
dinances of  1961  Philip  J.  McNiff,  Director,  or  upon  his  dele- 
gation John  J.  Connolly,  Associate  Director,  or  Elizabeth  B. 
Brockunier,  Assistant  to  the  Director,  and  Secretary  of  the 
Trustees,  or  Kevin  T.  Fitzpatrick,  Supervisor,  Business  Opera- 
tions, be  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period  not  to 
exceed  four  weeks  from  April  27,  1970. 

Circular  Letters  Nos.  2  and  3,  1970  from  Uie  Mayor's  Office  were  read  and 
ordered  placed  on  file. 

The  Director  stated  that  there  had  been  no  meeting  of  the  Committee  on 
Buildings  since  the  last  meeting. 

The  Director  reported  that  official  notice  had  come  from  the  City  Cleik 
that  the  City  Council  had  passed  the  City  Appropriation  aiid  that  the  only  change 
in  the  Library's  budget  was  a  reduction  of  itii;0,000  in  the  Personal  Service  Account. 
He  stated  that  this  budget  should  be  adopted  as  the  operating  budget  of  the  Li- 
brary. 

On  motion  duly  made  and  seconded,  it  was 


VOTED: 


I 


I 


that  there  be  and  hereby  is  adopted  final  budget  estimates  for 
1970,  to  be  covered  by  appropriations  from  the  City  of  Boston, 
as  set  forth  in  the  accompanying  schedule: 


1,  Personal  Services 

2,  Contractual  Services 

3,  Supplies  and  Materials 

U.  Current  Charges  and  Obligations 

5.  Equipment 

Total 


$)4,li31,62b. 

U16,000« 

592,617. 

270,356. 

22s00Q. 

$5,732,601. 


The  r)irector  reported  that  in  accordance  with  the  authority  delegated  to  him 
on  March  13,  1970  he  had  awarded  a  contract  on  behalf  of  fhe   Trustees  to  Westmanster 
AutoTeaseCorp.,  720  Morris sey  Boulevard,  Dorchester,  ^^ /f^ .^^^^"^^^^ ,^^^ 
bidding  for  the  leasing  of  four  panel  trucks  for  the  n^r:  cd  April  1,  1970  ttirough 
M^ch  31,  1971!  the  lelee  cost  per  montii  per  truck  being  $175.00  with  mileage  charge 
beim'  at  the  rate  of  $.09  per  mile. 

On  motion  duly  made  and  seconded,  it  was 

VOTFJ):  that  the  action  of  the  Director  in  awarding  a  contract  to  Westmnster 
Auto  Lease  Corp.,  720  Morrissey  Boul.evard,  Dorchester,  for  the 
leasin<:^  of  four  (U)  panel  trucks  at  the  rate  of  ipl73.  per  month  per 
truck, ""with  mileage  charge  per  mile  of  $.09,  for  the  period  April  1, 
1970  through  March  31,  1971,  be  and  hereby  is  confirmed. 


The  '^rnotcr  t-^''+^^  ^^-^-^   ^^.^   >^t^  ^r^\y  hnH  hnnn  niibmittod  on  Mojoh  HI,   1970 
in  tho  publio  biddinr  for  Buppl;,ring  library  OTVi\   paporc,  that  the  bidder  hac  boon 
oupplyinc  the  Librnr:,'-  ^^r  ynn^g^  -and  thnt  hn  \yan  rooomniondina  award  of  the  Qon — 

On  motion  duly  made  and  secQtitUd  it  was 


I 


I 


VOTEP*      •''h^''"   •*-^^-^'"  ^^   Q^^^^^r'="'^  •'^'•''^  "^'♦•■^   ^^     -"^      Rnrmrd  c*  Co.   Ino.i   101 
Myjtdo  AvonuOj  MQdford5  Maocaohuootto  tho   oolo  biddor  in  the 
publio  biddingj   a  oontract  for  supplying  and  delivering  library 
binding  end  papore   at  a  total  ooct  not  to  oxoood  two  thouoond 

one  hundred   oixty  dollarc  and   r>±x.  and   ono  hall"  oonto   ($£^l60,065), 

pluo  tronoportation  ohargos  not  to  oxoood  one  hundred  dollars 

n(4aoo,). 

The  Director  stated  that  in  response  to  public  advertising  bids  for  supply- 
ing and  delivering  book  pockets  had  been  submitted,  opened,  and  read  on  April  6  as 
follows; 


152 


153 


Josten's  American  Library  Line,  Inc. 
65U  Eighth  St,,  N.W. 
Atlanta,  Georgia  30318 

Massachusetts  Envelope  Co, 
30  Gobble  Hill  Road 
Somerville,  Massachusetts  0211; 3 

Bro-Dart,  Inc. 
$6  Earl  Street 
Nevjark,  New  Jersey  0711i4 

Gaylord  Bros#,  Inc. 

P.  0.  Box  61 

Syracuse,  Nev7  York  13201 

Demco  Educational  Corp. 

P.  0.  Box  iU8a 

Madison,  V/isconsin  ^3701 


$2,12U«00 


2,796.00 


2,800.00 


2,892.00 


3,812.85 


I 


He  recommended  that  the  award  be  made  to  the  low  bidder. 
On  notion  duly  made  end  seconded  it  was 

VOTED:  that  there  be  entered  into  with  Josten's  American  Library  Line, 
Inc.,  6$\x   Eighth  Street,  N.  VJ.,  Atlanta,  Georgia,  the  lowest 
responsible  aixj  eligible  bidder  in  the  public  bidding,  the  con- 
tract for  supplying  and  delivering  book  pockets,  as  specified 
in  the  specifications,  in  a  total  amount  not  to  exceed  two 
thousand  one  hundred  eighteen  dollars  ($2,115.00). 

The  Director  reported  on  communications  received  in  respect  to  the  proposed 
lighting  of  the  east  facade  of  the  Central  Library,  that  the  proposal  of  Ashley  Myer 
Smith,  Incorporated,  lU  Arrow  Street,  Cambridge,  had  been  submitted  to  both  Architects 
Design  Group  Inc.  and  Philip  Johnson,  as  well  as  to  Charles  Hilgenhurst  of  the  BRA, 
that  both  the  Architects  Design  Group  and  Philip  Johnson  had  found  the  plans  to  be 
good,  and  that  the  next  -^tep  would  be  to  try  to  get  the  exterior  of  the  Central  Li- 
brary cleaned  before  the  lighting  installation  is  done,  as  recommended  by  both 
architects. 

The  Director  pointed  out  that  an  attenpt  had  been  made  to  have  the  BRA  under- 
take^ the  project  as  part  of  the  beautification  of  Copley  Square,  but  that  they  stated 
that  they  did  not  have  the  funds.  He  stated  that  th.is  project  would  require  a  special 
appropriation  for  the  purpose.  It  was  suggested  that  the  President  should  talk  with 
the  Mayor  in  the  matter. 

The  Director  reported  on  the  status  of  construction  of  the  Addition  that 
pourings  of  cement  were  taking  place  that  day,  that  the  pourings  were  about  three- 
quarters  in,  and  that  steel  will  be  brought  in  one  week  from  the  following  Monday. 
He  presented  the  schedule  submitted  for  the  steel  reinforcing,  stating  that  at  the 
next  meeting  he  will  have  the  entire  schedule  to  completion  of  the  builcing.  He 
brought  to  the  attention  of  the  Board  that  the  contractor's  schedule  for  completion 
of  basement  pouring  had  been  October  1970,  and  that  Vappi  is  moving  the  date  ahead. 


I 


I 


I 


CO 

o 


I 


I 


The  matter  of  the  reported  erection  of  a  high-rise  building  of  35  stories 
on  the  triangle  site  across  Blagden  Street  from  the  Library  was  discussed.  It 
was  agreed  that  such  a  slab  of  a  building  would  be  most  detrimental  to  the  new 
Library  building,  blocking  out  light,  air,  and  visabiUty  of  the  Laorary  and 
that  the  progress  of  such  a  proposal  should  be  watched  carefully. 

The  Director  reported  that  Mr  Joseph  A.  Coletti  had  raised  a  question 
concerning  the  placing  of  the  inscription  on  the  bust  of  John  Deferrari  vrtiich  he 
is  to  execute  for  the  Trustees.  Mr  Coletti  reported  that  conferences  with 
Mr  miliam  H.  Kerr  of  the  Law  Department  had  brought  out  that  Mr  Kerr  was  of  the 
opinion  that  the  wording  stipulated  by  Mr  Deferrari  should  be  on  the  bust  itself, 
whereas  in  his  opinion  this  was  most  inappropriate  from  an  artistic  point  oi  view 
and  unacceptable  to  him.  Mr  Coletti  stated  that  in  the  conference  he  had  had  at 
the  Librar^r  it  had  been  agreed  that  Uie  inscription  be  incised  on  the  pedestal. 
The  Trustees  reaffirmed  their  position  in  this  matter  and  requested  that  the 
Director  contact  Mr  Kerr. 

The  Director  reported  on  the  status  of  branch  library  building  construction 
as  follows: 


Brighton 


-  to  be  dedicated  on  May  8, 


Grove  Hall  - 


moving  ahead  at  a  good  pace  but  the  Library  is  concerned 
about  the  furniture.  It  might  be  corrpleted  in  June  and 
the  library  move  in  in  the  Fall. 


South  End 


Dudley 


-  not  moving  ahead  quite  as  rapidly  as  Grove  Hall,  but  hope 
bv  the  end  of  the  yeai'  that  it  will  be  done.  The  Biblio- 
teca  Latina  will  be  combined  witii  this  branch  library 
wnich  will  have  collections  for  Hid -East  and  Chinese. 
There  will  be  a  room  jut;t  for  the  Spardsh  speaking  people. 
He  reported  that  it  was  planned  to  send  out  books  to  the 
other  areas  to  which  the  Spanish  people  are  migrating. 

-  this  is  still  not  resolved,  but  we  hope  to  get  it  going. 
A  local  group  had  some  time  ago  been  interested  in  a  large 
unit  witii  other  than  library  areas  in  it.  It  is  our  under- 
standing that  the  City  has  not  found  it  possible  to  under- 
take this. 

Lower  Mills  -  the  architect  for  this  building  has  not  been  selected. 

Mr  Gabriel  F.  Piemonte,  President  of  the  Boston  City  Council,  who  had  re- 
quested permission  to  attend  the  present  Board  meeting,  and  Mr  Roger  Webb  of 
Architecturni  Heritage  then  joined  the  meeting. 

The  Director  stated  that  he  wanted  to  express  the  appreciation  of  the 
Trustees  for  the  support  which  the  Library  has  received  from  the  City  and  the 
understanding  that  the  City  authorities  have  of  its  role  in  education. 

The  President  pointed  out  to  Mr  Piemonte  that  while  the  theoretical 
value  of  central  construction  is  understood  it  has  produced  endless  problems  for 
the  Library  and  wiiich  it  is  still  having  and  with  a  much  greater  expenditure  for 
what  the  Library  has  been  perfectly  able  to  do  itself  heretofore. 


154 


The  Director  reported  that  the  Mayor  is  having  a  seminar  on  Planning- 
Progrannning-Budgeting  for  the  City  of  Boston  and  ^-  -^^^^^^^^^^^^  ^ 

City  IJepartJtient  Heads  at  this  seminar  to  be  held  April  29  -  May  1  at  riooton 
University's  Conference  Center,   North  Andover. 

The  Director  reported  that  the  final  contract  document  for  the  Professional 
Libr-^ry  Service  had  not  been  received  from  tiie  Law  Department  and  that  action  on  it 
■would  have  to  go  over  to  the  next  meeting. 

The  Director  stated  that,   if  agreeable  to  the  Board,   he  would  like  to  transfer 
the  meeting  S  the  Coi^ttee  on  Buildings  from  May  22  to  May  f^-f2lnl9TliT 
afternoon  the  formal  award  ceremony  for  those  members  ox  the  staff  ^o  m  1970  will 
have  had  twenty-five  years  of  service.     It  was  so  agreed. 

The  Director  reported  receipt  of  a  communication  from  the  Board  of  Library 
Commissioners  inviting  comments  from  library  trustees  on  services  ^^^^^^^[^.^^  ^f  ^   . 
Snal  public  library  system.     He  stated  that  tnis  was  being  ^^^f  .^^J^^^^^^^^  ^^ 
the  Board  •  s  mandate  under  the  law  to  examine  the  program  of  the  re^-Lonal  library  ser- 
vice. 

The  Director  reported  receipt  of  the  firpt  payment  of  Federal  funds  for  con- 
struction ofl^  Audition,  which  had  come  through  the  Board  of  Libraiy  Gor^ssioners. 
H^tated  ?hat  thi3  amount  was  being  accepted  to  be  appHed  to  i^e  current  bill  ren- 
dered by  the  General  Contractor  for  the  Addition,  Vappi  Sc  Conpany,  Inc. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:     that  there  be,   and  hereby  is,   accepted  the  sum  of  one  hundred  fifty- 
one  thousand  three  hundred  sixty-five  dollars  (ipl^l, 30^.)   received 
from  the  Division  of  Libraiy  Extension,   under  an  agreement  with  the 
Massachusetts  Board  of  Liorary  Commissioners,   Commonwealth  of  Massa- 
chusetts, being  the  first  pa^^Ilent  in  a  Federal  Grant  for  the  Boston 
Public  Liorary  Addition  under  P.  L.  68-269,   Title  II,  in  the  total 
amount  of  six  hundred  five  thousand  four  hundred  fifty-nine  dollars 
($60$,U59.),   and   that  said  first  payment  hereby  received  be  paid  to 
Vappi  6C  Company,   Inc.,  2U0  Sidney  Street,   Cambridge  upon  certifica- 
tion h}/  the  Director  that  such  payment  is  to  be  made. 

Mr  Piemonte  then  spoke,   stating  that  he  had  in  mind  enlisting  the  Boston  Public 
Library  in  a  project  to  secure  from  the  Museum  of  Fine  Arts  the  loan  oi  portions  of 
itsSctions,   a  great  deal  of  which  must  be  stored,   that  these  paintings  coiad  be 
lent  out  to  be  hu^g^iere  the  public  could  enjoy  them,  where  their  public  display 
Wd  be  a  means  of  art  education,     and  where  just  like  the  Liorary  brings  books  to 
the  people  these  paintings  could  bring  art  to  the  people. 

He  stated  that  it  was  his  intention  not  to  confine  such  a  project  just  to 
the  Museum,   that  it  was  planned  to  interest  people  to  give  from  their  own  private 
collections.     He  stated  that  he  believed  that  there  was  a  need  for  such  an  art 
educltion  activity  and  that  he  would  like  to  concentrate  on  the  traditional  in  art. 

Members  of  the  Board  asked  Mr  Piemonte  whether  he  had  broached  the  subject 
to  the  Director  of  the  Museujn,  Mr  Perry  Rathbone,  and  what  were  his  thoughts  on  the 
fiscal  problem  of  mounting  such  exliibits. 

Mr  Piemonte  stated  that  he  had  not  conferred  vath  the  Mu^ieun  people  as  yet. 


I 


I 


15Ji 


I 


CO 

o 


I 


I 


I 


The  Director  reported  that  tlie  Library  system  does  have  some  places 
where  suclJ^eSt^  co^d  be  hung,  but  that  the  Ubrary  would  have  to  see  what 
the  Museum  would  think  of  it. 

Mr  Piemonte  commented  that  if  the  exiiibits  could  relate  and  reflect  de- 
finite  eras  they  would  have  more  impact. 

The  Director  pointed  out  that  tiiis  was  an  undertaking  that  was  in  line 
^th  what  the  lIot  was  doing,   that  this  is  being  done  by  Mr  Sinclair  Hitchings 
:^th  ^hf  P^nt  ColSction  and  by  Mr  John  Carroll  with  ^^f^^^^J-^ ^^^^^^^^  H' 

b^aries.     He  stated  that  Mr  Hitchings  had  done  this  particiaarly  on  Boston.     It 
was  a^^ed  that  Mr  Carroll  and  Mr  Hitchings  would  review  this  matter  and  then 
cont^  Mr  Webb  before  reporting  on  the  feasibility  of  the  proposed  project. 

The  date  of  the  Annual  Meeting  was  postponed  from  Monday,  May  U,  to  the 
date  of  the  next  regular  meetinr,   Friday,  May  b,  1970. 


Dissolved: 


^WtJ^u^^*^*^^^ 


Secretary 


Minutes  of  M^etinr' 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  May  b,   1970 


A  re-ular  meptJng  of  th-  Trustees  of  the  Public  Library  as  an  Administra- 
tive Agency  wST.eld  at  Le  Brighton  Branch  Library,  kO   Academy  Hill  Road,  Brighton, 
at  300  p.m. 

Present:  Messrs  Murray,  Parker,  and  Rabb. 

The  Vice  President,  14r  Rabb,  in  the  chair. 

The  Annual  Meeting  scheduled  for  May  5,  1970  was  postponed  to  the  date  of 
the  next  regular  meeting,  June  12,  1970. 

The  mnutes  of  the  regular  meeting  of  April  10,  1970,  as  presented  were 
approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
fuSfed  to^e  charged  as  follows  for  the  month  of  f-,^  ?^^^^'  H^'ror 
expenditures  from  City  Appropriation  have  the  approval  of  the  City  Auditor. 


APRIL 


To  City  Appropriations 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

TOTAL 


$3U7,112.99 

1^,39^.31 

8,910.33 

92,890.Uti 

162.00 

9,923.15 

ii3U7U,  397.26 


156 


To  Trust  Funds 

Personal  Services 
Contractual  Services 


TOTAL 


$  18.00 
153>81 

$171. bl 


I 


I 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System: 
Supplies  and  Materials 


$7,2^6.38 


Following  approval  by  the  Director  and  in  accordance  with  the  authority  dele- 
gated to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged  as  follows 
for  the  month  of  April  1970,  provided  that  payment  of  bills  from  City  Appropriations 
have  the  approval  of  the  City  Auditor: 


APRIL 


CO 

o 


To  CJ-ty  Appropriations 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

BookE 

Current  Charges  and  Obligations 

Equipment 


To  Trust  Funds 


TOTAL 


Personal  Services 
Contractual  Services 


TOTAL 


$3U7,112.99 

?0, 728.73 

8,905.00 

92,890.U8 

162.00 

9.923*15 

$U76, 303.67 


$  18.00 
153.81 

$171.81 


I 


I 


157 

Averaee  Monthly  Turnover 
Rate  of  Accession  -  6.00^ 
Hate  of  Separation  -  3.87% 
In  accordance  «ith  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTRD-  that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
VOTED,  that  suboec^^^  ^^  ^^^PP^^  ^^  ^^  ^^^^^^   ^^  ^,^^  ^"t'tfl: 

dinances  of  I96I  PhiUp  J.  Mci^iff,  Director  or  upon  his  dele- 
gation John  J.  Connolly,  Associate  Director,  or  blizabeth  B. 
Brookunier,  Assistant  to  the  Director,  and  Secretary  of  the 
T^ust^  or  Kevin  T.  Fitzpatri ck.  Supervisor,  Business  Operations, 
be^d  herebv  is^uti.or±.ed  to  sign  the  payrolls  of  tt.e  Library 
in  ^presentation  of  the  Trustees  for  a  period  not  to  exceed 
four  weeks  from  Hay  25,  1970. 

Circ-Jlar  Letter  No.  3A  from  the  Mayor >s  Office  was  read  and  ordered 
placed  on  file. 

The  Director  stated  that  there  had  been  no  meeting  of  the  Comnittee  on 
Buildings  since  the  last  meeting. 

The  Director  reported  that  verbal  assurance  had  been  ^f^l'>'^J.^°l^^l  ^ 

''T^Si^aS^^LLrthTcorof^r^^^^^^^^ 

made  available  ^°^^f  \f  L^  ^een  done  in  the  last  several  years,  an  amount  of 
Ilo'SSnf  fdv'Jlced  f^^om'^he^D?  s::::el  Aboott  Green  Memorial  Fund,  with  reimburse- 
ment  to  be  mde  to  it  when  the  Federal  funds  are  received. 
On  motion  duly  made  and  seconded,  it  was 


VOTED; 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 
Supplies  and  Materials 


and 

VOTED; 


$2,011.12 


For  the  month  of  April  1970,  the  folloiving  report  on  personnel  was  made  by 
the  Director. 

Personnel  Activity: 

Full-time  employees: 

Professional  and 
Pre-Professional 

Library  Assistants 

Clerical  and  Mechanical 

Part-t:lme  employees 
Expressed  in  F.T.E. 


April  1 

Employed 

Terminated 

May  1 

223 

3 

5 

221 

232 

19 

15 

236 

103 

12 

3ti 

3 
23 

11? 

15.8 

.U 

.6 

15.6 

573.8 

3I4.U 

22. U 

58U.6 

that  the  Director  be,  and  hereby  is  authorized  to  expend  an 
^:Lf  not^  exceed^^lO,000,  from  the  Dr  Samuel  Abbott  Green 
Memorial  Fund  for  miscellaneous  expenses  m  connection  with 
operation  of  the  Biblioteca  Latina,  which  exi^enditure  is  to  be 
refunded  to  the  Dr  Sainuel  Abbott  Green  Memorial  tund  upon 
receipt  of  Federal  funds  allocated  to  tlie  purposes  of  said 
Biblioteca  Latinaj 

that  the  Collector-Treasurer  be  and  hereby  is  authorized  to 
withdraw  from  the  holdings  of  the  Dr  Samuel  Abbott  Green 
Memorial  Fund  in  the  General  Investment  Account  units  not  to 
excSdlhe  sum  of  ten  thousand  dollars  ($10,000.)  upon  presen- 
tation by  the  Director  of  authorization  to  make  payment  for 
miscellaneous  expenses  incurred  in  connection  ;.ith  the  operation 
of  the  Biblioteca  Latina. 

The  Director  reported  that  in  response  to  putlic  advertisement  bids  had 
been  receive^'Sned ,  and  a-.^d  of  contract  was  bexrxg  reconr>ended  to  the  low 
bidder  for  the  following: 


I 


I 


158 


For  supplying  book  .jacket  covers,   submitted  on  April  lU,   1970 


159 


$5,62U.6l 


^,U27.2^ 


American  Library  Line,  Inc. 
6^U  8  St.,  N.W. 
Atlanta,  Georgia  30318 

Bro-Dart,  Inc. 
^6  Earl  Street 
Newark,  New  Jersey  0?llU 

and  on  notion  duly  made  and  seconded,  it  was 

VO'imi:  that  there  be  entered  into  mth  Bro-Dart,  Inc.,  ^6  Earl  Street, 
Newark,  New  Jersey,  the   lowest  responsible  and  eligible  bidder 
in  the  public  bidding,  a  contract  for  supplying  and  delivering 
book  jacket  covers,  as  specified  in  the  specifications,  at  a 
total  cost  not  to  exceed  five  thousand  four  hundred  twenty- 
seven  dollars  and  twenty-five  cents  (ii)5,U27.2b)« 

For  supplying  three  types  of  offset  paper,  submitted  on  April  21,  1970 


I 


I 


Pitney-Bowes,  Inc. 
2  Cl-iarlesgate  West 
Boston,  Massachusetts 

Elliott  Business  Machines,   Inc. 

200  First  Avenue 

Needham  Heights,  Massachusetts 

Addressograph  Multigraph  Corp. 
1280  Boylf^ton  Street 
Chestnut  Hill,  Massachusetts 


$U,060.00 


U,UU6.00 


7,9U9.^0 


and  on  notion  duly  made  and  seconded,  it  was 


CO 

o 


John  Carter  cc  Co.,   Inc. 
Ii20  Rutherford  Avenue 
Charlestown,  Massachusetts 

Colonial  Paper  Co.,  Inc. 
20-30  Freeport  V/ay 
Dorchester,  Massachusetts 

Rourke-Enco  Paper  Company-"- 

128  Smith  Place 

Cambrid ge ,  Massachusetts 

Empire  Paper  Corporation 
1033  Massachusetts  Avenue 
Boston,  Massachusetts 


$U,122.3^ 


U,l65.00 


U,238.00 


U, 629. 00 


I 


I 


VOTED-     that  there  be  entered  into  with  Pitney-Bowes,   Incorporated, 
2  Chariesgate  V/est,   Boston,  Massachusetts,   the  lowest 
repporsible  and  eligible  bidder  in  the  public  bidding,   a 
contract  for  furnishing,   delivering,   and  installing  one 
addressing  machine  at  a  total  cost  not  to  exceed  four 
thousand  sixty  dollars  (Jiil;,060.00) . 

The  Director  stated  that  as  a  result  of  negotiations  with  the  Boston 
Public  Library  Professional  Staff  Association  agreement  had  been  reached  on  new 
FuDlic  ^^^f^^^y  ^  Pre-Professional  ana  Professional  Library  Service,   v/hich 

hf  ^s  To^^resenting  ^r  ^e  Consideration  of  the  Board.  He  stated  that  these 
scales  Sctto  the  availability  of  funds  are  scheduled  to  be  put  into  effect 
retroactS  to  Januaiy  7,  1970,  with  I;  per  cent  of  the  increase  given  on  that 
date  and  7  per  cent  given  on  September  2,  1970. 

He  reported  that  he  would  be  presenting  later  recorii.endations  in  respect 
to  certain  categories  not  covered  by  the  bargaining  procedure,  namely  the 
P  ^,   P  6,  and  P  7  groups. 

On  notion  duly  made  and   seconded,  it  was 


VOTED: 


-x-Rourke-Enco  also  submitted  an  alternate  bid  of  $Uo6U.  for  an  inferior  paper, 
and  on  motion  duly  made  and  seconded,  it  was 

VOTED-     that  there  be  entered  into  with  John  Carter  &  Co.,   Inc.,  i;20  Ruther- 
ford Avenue,  Charlestown,  Massachusetts,  the  loi^est  responsible  and 
elirdble  bidder  in  the  public  bidding,  a  contract  for  supplying:  and 
delivering  three  types  of  offset  p£?)er  at  a  total  cost  not  to  ex- 
ceed four  thousaxid  one  hundred  twenty-two  dollars  and  tairty-five 
cents  ($U,122.3^). 

For  supplyin£,^_delivering^^and  installing  one  addressing  machine,   submitted  on 
May  5,  1970 


that  there  be  and  hereby  is  adopted  by  the  Trnptees  of  the 
Public  Library  of  the  City  of  Boston  a  salary  scale  ^or  the 
Pre-Professional  Library  Service,   effective  January  7,   1970, 
as  set  forth  below: 


Pay 
Grade; 

PP 


II 


III 


IV 


VI 


Incre- 
ment 


$60^0    $63^0     $66^0     $69^0     $7300    Jp7600    i;J300 


and 


VOTED: 


that  tbere  be  and  hereby  is  adopted  by  the  Trustees  of  the 
Public  Library  of  the  City  of  Boston  a  salax;^^  scale  for 
Grades  P  1,  P  2,  P  3,  and  P  i;  of  the  Professional  Library 
Service,  effective  January  7,  1970,  as  set  forth  below: 


I 


I 


Pay 
Grade: 

P  1 
P  2 
P  3 
P  h 


II 


III 


IV 


VI 


VII 


Incre- 
ment 


$7900  $8200  $8^50  $88^  $913'0  $9it^0  $9800  $300 

88^0  9150  9U50  9800  10100  loaoo  10700  300 

9800  10150  10500  10850  U200  11550  11900  3U0 

10700  11100  11500  11950  12350  12750  13150  390 


and 


160 


VOTED: 


that  there  be  and  hereby  is  adopted  by  ^^^,^^^^^^^^/J^^l:;/,;jf3^^ 
T-ibrarv  of  the  City  of  Boston  a  salary  scale  for  the  t^re-i^roiessionaj. 
uS  Service;   effective  Septe^.ber  2,   1970,   as  set  forti.  below: 


II 


III 


IV 


VI 


Incre- 
ment 


$6U^0    $6800     $7100    $7U50    $7600    $61^0     $300 


and 


VOTED: 


Pay 
Grade: 

PP 

that  there  be  and  hereby  is  adopted  by  ^^^^^^^^^^^^^^^^^3^^ ^^^^^ 
Librarv  of  the  City  of  Boston  a  salary  scale  for  (trades  P  1,   P  ^, 
P  3     aiid  P  U  of  the  Professional  Library  Service,   effective 
SepteF.ber  2,  1970,   as  set  forth  beloi^: 


Pay 
Grade : 

P  1 
P  2 

P  3 

P  h 


II         III  IV 


V 


VI 


VII 


Incre- 
ment 


14^0  $b750  $91^0  $9U^0  $9600  $10100  $105>00  $300 

9k^o  9boo  10100  10500  loaoo  iii^o  iiU^o  300 

10^00  10650  11250  11600  12000     12350     12730  3U0 

1114^0  11900  12300  12600  13200     13650     lii050  390 


rpy^c  -nsr-prtor  reDorted  tnat  the  contract  covering  the  bookbinders  had  been 

^^^^^^^^S  r^S  ^fas^xra^alouia  .e  put  in^  errect  «.en 

funds  are  made  available. 

On  motion  duly  made  and  seconded,   it  was 

VOTED:     that  tiiere  be  and  hereby  is  adopted  by  the  trustees  of  the 

Puolic  Library  of  the  City  of  Boston  a  wage  scale  of  s)l06.12  per 
week  for  Bookbinders,   effective  January  7,   1970,  for  the 
follovdng: 

Bindery  Finisher 
Bindery  Forwarder 

and  a  slidin-  T^age  scale  for  Apprentice  Bookbinders  of  55^,  60^, 
6^^     70^     75^,   60^^   and  b5?^  ^or  each  six  months  of  work  m  axjcord- 
ance  with  the  established  practice  for  payment   of  Apprentice  Book- 
binders effective  January  7,  1970. 

and,   subject  to  the  monies  needed  to  implement  tfas  scale  being  ajopropriated  in 
1971  it  was 

VOTED:  that  there  be  and  hereby  is  adopted  by  the  '^".^^^f  ,f  ^^';;^i^^?^^r 
Library  of  the  City  of  Boston  a  wage  scale  of  ipl77.37  per  week  for 
Bookbinders,   effective  January  6,  1971,   for  the  following: 

Bindery  Finisher 
Bindery  Forwarder 

and   a  sliding  wage  scale  for  Apprentice  Bookbinders  of  55%,  60^, 
6^"i     7a^,   75^A>,   6a/,   and  65%  for  each  six  months  of  work  m  accorci- 
^ce  id.th  the  established  practice  for  payment  of  Apprentice  Book- 
binders effective  January  6,  1971« 
and 


I 


I 


CO 

o 
o 


I 


I 


I 


I 


VOTED:  that  there  be  and  hereby  is  adopted  by  the  trustees  of  the 

Public  Library  of  the  City  of  Boston  a  wage  scale  of  s)179.^i) 
per  week  for  Bookbinders,  effective  July  7,  1971,  for  the 
followi.ng: 

Bindery  Finisher 
Bindery  Forwarder 

and  a  sliding  wage  scale  for  Apprentice  Bookbinders  of  55%,  60%, 
65%  70%,  75%,  60%,  and  65%  for  each  six  months  of  work  m 
accordance  with  the  established  practice  for  payment  of 
Apprentice  Bookbinders  effective  July  7,  1971. 

The  Director  stated  that  the  President,  or  Vice  President  should  be 
authorized  to  execute  both  contracts  ^^en  ready  for  signature. 
On  motion  duly  made  and  seconded,  it  was 

VOTED-  that  the  President,  or  the  Vice  President,  be,  f^^  he  is 

hereby  authorized  to  sign  on  behalf  of  the  Board  of  I^ustees 
of  the  Public  Library  of  the  City  of  Boston  an  Agreement  be- 
tween the  Library  Department  of  the  City  of  Boston  and  the 
Boston  Public  Library  Professional  5taff  Association  for  the 
period  January  7,  1970  to  and  including  midnight  on  June  30,  19a. 

VOTED:  that  the  President,  or  the  Vice  President,  be,  and  he  is 

hereby  authorized  to  sign  on  behalf  of  the  Board  of  Trustees 
of  the  Public  Library  of  the  City  of  Boston  an  Agreement  be- 
tween the  Liorary  Departraent  of  the  City  of  Boston  and  Local 
Union  No.  l6  of  the  International  Brotherhood  of  Bookbinders 
for  the  period  January  7,  ^970  until  8:00  a.m.  on  the  last 
Wednesday  in  March  1972. 

The  Director  pointed  out  that  there  was  another  sma31  group  not  ^^^f;^^  ?;^^^>j;^ 
Iction,  the  Sewers,  ^ose  contract  has  another  year  to  run.  He  stated  that  in 
vipw  of  Te   high  quality  of  work  performed  by  the  small  group  that  he  thought 
that  the  matter  of  wages  for  them  should  be  re-opened. 

The  /Associate  Director  reported  that  the  above  salary  increases  would ^ 
add  to  the  budget  approximately  $l60,000  for  the  Professional  and  Pre -Professional 
Mora^  service  and  $6900  for  the  Bookbinders  in  1970.  Ihe  Mayor's  Labor  Re- 
laS^  pJ^eh^e   indicated  that  they  would  take  responsibility  for  provioing 
the  iit^plementation  funtis. 

The  Director  reported  on  the  progress  on  the  Central  Library  Addition 
thnt  the  work  is  FOin"  along  quite  well  aiid  that  the  steel  is  up  to  the  second 
noor  in  Iwo  a^lal!  He  reported  that  the  strike  of  the  truck  drivers  for  the 
Snent^ta.^r^ks  could  hold  up  the  pouring  of  concrete  next  week.  He  stated 
that  thT^ork  is  six  months  ahead  of  schedule  and  that,  uriess  the  current  str-ke 
is  leShyrthis  gSn  in  the  ti,ne  schedule  should  increase  further.  However,  he 
report^  that  a  serious  problem  had  developed  in  ^^e  matter  of  the  restoration  of 
the  interior  granite  throu^i  the  adoption  of  Alternate  2  ^^  that  the  sub- 
contractor who  is  to  furnish  the  exterior  granite  has  now  stated  that  it  wxli 
cosr^^dltioni\250,000  more  than  the  v73U,000  estixaate  he  had  in  his  ora^nal 
bid  fS  Stemate  2.  H^  stated  that  all  parUen  are  in  agreement  that  Alternate  2 
was  never  considered  a  part  of  the  basic  contract  and  that  the  preceding  evening 


1 62 


V^'Zt'Ale^^2'ltT3uTSor  that  .e  could  go  to  rebiddin,  for  the  woHc. 

l^t  be  a  polsS^Sity  of  obtlirdng  money  for  Dudley  Street  rather  than  the 
Tu^eau  tu^in^ng  it  oi:k  to  the  Government  in  ^e  event  that  there  xs  not  a  Ix- 
brary  ready  with  a  building  program. 

He  reported  on  prospects  for  cleaning  the  facade  of  the  Central  Library 
^,  -n^-        +.,=+th«P™  fiscal  officer  had  indicated  that  from  available  funds  it 
^hf  be  possible  in  WO  S  cle^the  facade  if  the  cleaning  could  be  construed 
Ts^SLt  of  the  Copley  ^uare  clean-up.     He  stated  that  the  Er^rgency  ixnance 
Board  would  have  to  pass  on  it. 

Mr  Rabb  then  reported  on  the  letter  of  April  30,  1970  which  he  had  addressed 
*     .V,     w^Ptarv  of  the  Board  in  resrv-ct  to  the  action  taken  by  the  Board  at  its 
^Petinr  on  FeSL?^^  l^!  WtS  trauthorize  the  restoration  of  the  interior  granite 
meeting  on  feoruar^  i:),     i  „<.  .■■,-.),  ,.  n     that  he  oersonallY  was  not  in  a  posiUon 

ready  to  the  Trustees. 

The  Director  reported  to  the  Boai-d  the  honor  that  had  coiae  to  the  Library  in 

^edl!  for Ihe  subtropical  garden  in  the  North  ^d  Era«:h  Libraiy. 

The  director  reported  that  Xi.e  Ani.uaL  Symposiuia  of  the  Rrint  Department  had 
V.        h.lri  on  hIv  1     vdth  Mario  Micossi,  Charles  D.  Childs,   and  John  Artnur  as 

iJlff     Se  stat4d^hat  U  had   been  a  successful  meetiiig  and  that  there  had  been 
rSSbit  a  c^nection  of  tl.e  work  of  Mario  iiicossi,  who  had  been  «.e  recipient  of 
the  annual  VJiggin  purchase  prize  this  year. 

Dissolved  at  U:0^  p.m.  y/ll  ^  irijT      f  * 


\J  Secretary 


I 


loa 


Minxites  of  Annual  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  June  12,  1970 


L 


CO 
rH 

o 


I 


1 


The  annual  meeting  of  the  Trustees  of  the  Public  Library  as  an  Adminis- 
trative Agency  of  the  City  of  Boston  was  held  at  U:10  p.m. 

Present:  Messrs  Canham,  Murray,  O'Connell,  Parker  and  Rabb,  Trustees. 

The  ^resident,  Mr  Canham,  in  the  chair. 

The  Administrative  Agency  then  proceeded  to  elect  viva  voce  its  officers 
for  the  ensuing  year. 

Fjrgt  Vote  for  President 

Mr  Canham  voted  for  Sidney  R,  Rabb,  Honsignor  Murray  voted  for  Sidney  R.  Rabb, 
Mr  O'Connell  voted  for  Sidney  R.  Rabb,  Mr  Parker  voted  for  Sidney  R.  Rabb, 
and  Mr  Rabb  voted  present)  and  Sidney  R.  Rabb  was  declared  elected  President. 

First  Vote  for  Vice  President 

Mr  Canham  voted  for  Edward  G,  Murray,  Monsignor  Murray  passed,  Mj*  O'Connell 

voted  for  Edward  G.  Murray,  Mr  Parker  voted  for  Eivrard  G,  Murray/,  and  Vor   Rabb 

voted  for  Edward  G.  Murray;  and  Edward  G.  M)irray  was  declared  elected  Vice 
President. 

First  Vote  for  Secretary 

Mr  Canham  voted  for  Elizabeth  B.  Erockunier,  Monsignor  Mi^rray  voted  for 
Elizabeth  P.  Brockunier,  Mr  O'Connell  voted  for  Elizabeth  P.  Prockunier, 
Mr  Parker  voted  for  Elizabeth  P.  Brock^xnier,  and  Mr  Rabb  voted  for 
Elizabeth  B.  Prockunier;  and  Elizabeth  B.  Brockunier  was  declared  elected 
Secretarj^. 

First  Vote  for  Secretaries  Pro  Tern 

Mr  Canham  voted  for  Philip  J.  McNiff  and  John  J,  Connolly,  Monsignor  Miu-ray 
voted  for  Philip  J.  McNiff  and  John  J.  Connoll^-'j  Mr  O'Connell  voted  for 
Philip  J.  McNiff  and  John  J.  Connolly,  I^^r  Parker  voted  for  Philip  J,  McNiff 
and  John  J.  Connolly,  and  Mr  Rabb  voted  for  Philip  J.  McNiff  and  John  J. 
Connolly;  and  r^hilip  J.  McNiff  and  John  J.  Connolly  were  declared  elected 
Secretaries  Pro  Tem. 

On  motion  duly  made  and  seconded,  it  was  thereupon 

VOTED:  that  any  member  of  the  Board  of  Triistees  be  and  hereby  is  authorized 
to  sign  on  behalf  of  the  Board  bills,  special  drafts,  and  pay- 
rolls of  the  Library. 

and 


I 


I 


164 


VOTED:   that,  until  the  next  annual  meeting,  the  President,  or 

Vice  President,  or  in  the  inability  of  either,  any  member 
of  the  Board,  and  by  delegation  the  Director,  or  the 
Associate  Director,  be  and  he  hereby  is  authorized  to  sign 
am^  and  all  contracts  voted  to  be  made  by  the  Board  m  the 
name  and  behalf  of  the  City  of  Boston  and  any  and  all  com- 
muni  cations  in  connection  with  the  award  of  contracts  so 
voted  or  recommended  to  be  so  voted  and  to  authorize  pay- 
ments under  contracts  so  voted. 

The  President  stated  that  membership  on  Standing  Committees  for  the 
ensuing  year  would  be  as  follows: 


165 


I 


I 


The  Secretary  qualified  for  office  by  taking  the  following  oath: 

I,  Elizabeth  Brady  Brockunier,  solemnly  swear  that  I  will  well 
and  faithfully  perform  all  the  duties  incum.bent  upon  me  as 
Secretary  of  the  Trustees  of  the  Public  Library  of  the  City  of 
Boston;  so  help  me  God. 


BUIIDINGS 

Msgr  Murray, 
Mr  Canham 
Mr  O'Connell 
Mt»  Parker 
Mr  Rabb 


Chairman 


FRANCE 

Mr  P^^rker,  Chairman 

Mr  Canham 
Msgr  Murray 
Mr  O'Connell 
Mr  Rabb 


fO  t^etJiu.9U£A/ 


CO 

o 


Sworn  and  subscribed  to  before  mkAhisy^th  day  of  June,  A.D.  1970  at  Boston, 
Suffolk  County,   s.s.,   Massachusetts 


v/^;:>aL^,^ 


l\otary  Public 


/^7/ 


The  Pres^-dent  stated  that  the  Trustees  as  the  appointive  body  must  make 
provision  at  the  annual  meeting  for  hearings  of  Civil  Sgrvice  personnel  when 
and  as  needed  during  the  ensuing  year. 

On  motion  duly  made  and  seconded,  it  was 

that  we,  the  Trustees  of  the  Boston  Public  Library,  having 
appointive  authority  over  the  Civil  Service  personnel  at  the 
Library,  do  appoint  one  of  our  members,  Sidney  R.  Rabb, 
Trustee,  to  hold  and  conduct  hearings  in  accordance  with 
Chapter  31  of  the  General  Laws  whenever  the  said  hearings  are 
deemed  necessarj^; 


VOTED: 


I 


I 


The  Secretaries  Pro  Tern  qualified  for  office  by  taking  the  following  oaths: 

I,  Philip  James  McNi ff ,  solemnly  swear  that  I  will  well  and  faith- 
fully perform  all  the  duties  incumbent  upon  me  as  Secretary  Pro  Tern 
of  the  Trustees  of  the  Public  Library  of  the  City  of  Boston;  so  help 
me  God. 


and 

VOTED: 


that  in  the  event  of  the  unavailability  of  Sidney  R.  P^bb, 
Edward  G.  Murray,  Trustee,  is  hereby  authorized  to  conduct 
the  above-mentioned  hearings;  this  power  to  be  valid  only 
^antil  the  expiration  or  the  appointm.ent  of  any  member  of 
this  Board. 

The  President  then  appointed  Elizabeth  B.  Brockunier  as  Secretary  of 
Committees  and  Philip  J.  McNiff  and  John  J.  Connolly  as  Secretaries  of 
Committees  ^o  Tem  to  serve  until  the  next  annual  meeting. 


%mK  \-\ 


I,  John  Joseph  Connolly,  solemnly  swear  that  I  will  well  and  faith- 
fully perform  all  the  duties  incumbent  upon  me  as  Secretary  Pro  Tem 
of  the'  Trustees  of  the  Public  Library  of  the  City  of  Boston;  so  help 
me  God. 


Dissolved: 


^L^i£di  /i fit^t;^x^vu/u 


u><^^^>^_ 


Secretary 


Sworn  and  subscribed  to  before  me  thisy^  th  day  of  June 
Suffolk  County,  s.s.,  Massachusetts 


970  at  Boston, 


I 


I 


Notary  Public 


ifiR 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  June  12,   1970 


167 


MAY 


A  regular  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  was  held  in  the  Trustees  Room  at  U:l5  p.m. 

Present:  Messrs  Ganham,  Murray,  O'Gonnell,  Parker,  and  Rabb. 

The  President,  lAr   Rabb,  in  the  chair. 

The  minutes  of  the  regular  meeting  of  May  8,  1970,  as  presented  were  approved. 

The  minutes  of  the  meeting  of  the  Committee  on  Buildings  of  May  29,  19*^0  as 
presented  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority  dele- 
gated to  hiir.  by  the  Trustees,  expenditiu^es  for  services  and  supplies  were  authorized 
to  be  charged  as  follows  for  the  month  of  Kay  1970,  provided  that  expenditures  from 
City  Appropriation  have  the  approval  of  the  City  Auditor: 


I 


I 


To  City  Appropriations 

Personal  Service 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


TOTAL 


CO 


To  Trust  Funds 

Contractual  Services 
Books 


TOTAL 


MAT 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


TOTAL 


To  Trust  Funds 

Contractual  Services 
Books 


TOTAL 


$3U7,622.13 

17,913.57 

10,121.61 

U0,992.81 

1U8.00 

8,065.3U 

$U2U,8e3.U5 


$381;. 66 

10,23U.39 
$10,619.05 


I 


I 


To  Special  Appropriations 

To  Unliquidated  Reserve 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Construction  of  Buildings  and  Original 
Equipment  and  Furnishings  Thereof 


$3U7,622.13 
28,176.62 

21,226.09 
UO,992.8l 

1,903.99 
853.25 

$UUO,77U.89 


$38U.66 
10.23U.39 

$10,619.05 


$29.80 


$U, 197.81 
2,U86,80 


$l,82ix.UO 


To  Special  Appropriations 

Eastern  Ri^glonal  Library  Program 

Books 

Supplies  and  Materials^ 


$14,19-7.81 
$2,8U1.52 


Following  approval  by  the  Director  in  accordance  with  the  authority  delegated  to 
him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged  as  follows  for  the 
month  of  May  1970,  provided  that  payment  of  bills  from  City  Appropriation  has  the 
approval  of  the  Cnty  Auditor: 


I 


I 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls,  on 
motion  duly  made  and  seconded,  it  was 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance  with  the 

provisions  of  Section  22  of  Chapter  3  of  the  Revised  Ordinances  of 
1961  Philip  J.  McNiff,  Director,  or  upon  his  delegation  John  J. 
Connolly,  Associate  Director,  or  Elizabeth  B.  Brockunier,  Assistant 
to  the  Director,  and  Secretary  of  the  Trustees,  or  Kevin  T,  Fitzpatrickj 
Supervisor,  Business  Operations,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  June  22,  1970. 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance  with  the 

provisions  of  Section  22  of  Chapter  3  of  the  Revised  Ordinances  of 
1961  Philip  J.  McNiff,  Director,  or  upon  his  delegation  John  J. 
Connolly,  Associate  Director,  or  Slizabeth  B.  Brockunier,  Assistant 
to  the  Director,  and  Secretary  of  the  Trustees,  or  Kevin  T.  Fitzpatrick^ 
Supervisor,  Business  Operations,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  July  20,  1970. 

and 


and 


168 


VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance  with  the 

provisions  of  Section  22  of  Chapter  3  of  the  Revised  Ordinances  of 
1961  Philip  J.  McNiff,  Director,  or  upon  his  delegation  John  J, 
Connolly,  Associate  Director,  or  Elizabeth  B.  Brockunier,  Assistant 
to  the  Director,  and  Secretary  of  the  Trustees,  or  Kevin  T.  Fitz- 
patrick.  Supervisor,  Business  Operations,  be  and  hereby  is 
authorized  to  sign  the  payrolls  of  the  Library  in  representation 
of  the  Trustees  for  a  period  not  to  exceed  four  weeks  from 
August  17,  1970. 


I 


and 


VOTED: 


I 


that  subject  to  the  approval  of  the  Mayor  in  accordance  with  the 
provisions  of  Section  22  of  Chapter  3  of  the  Revised  Ordinances  of 
1961  Philip  J.  McNiff,  Director,  or  upon  his  delegation  John  J. 
Connolly,  Associate  Director,  or  Elizabeth  B,  Brockunier,  Assistant 
to  the  Director,  and  Secretary  of  the  Trustees,  or  Kevin  T,  Fitzpatrick, 
Supervisor,  Business  Operations,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  flrom  September  Jh,   1970. 

Circular  Letters  Nos  U,  ^,  6,  and  7  from  the  Mayor's  Office  were  read  and  ordered 
placed  on  file. 

The  Chairman  of  the  Committee  on  Buildings  reported  on  its  meeting  on  May  29  and 
stated  that  the  Director  had  conferred  with  Philip  Johnson  in  New  York  and  that  Philip 
Johnson  was  now  to  send  on  the  latest  plans  on  hand  for  furniture,  and  that  samples 
of  appropriate  furniture  would  be  secured  from  furniture  companies  prior  to  drawing 
specifications.  H©  stated  that  the  loan  of  the  Pilgrim  railing  in  the  Library  for 
the  3^0th  anniversary  celebration  of  Plymouth  had  been  approved  for  a  period  of 
time  to  be  set  by  the  Director.  He  reported  that  the  suggestion  had  been  made 
that  a  memorial  to  John  W.  McCormack,  retiring  Speaker  of  the  House  of  Representa-| 
tives,  be  established  in  the  Library  and  that  this  was  to  be  pursued  through 
appropriate  channels. 

The  Director  reported  that  His  Honor  the  Mayor  had  approved  on  June  3  the 
contracts  with  the  Internationsl  Brotherhood  of  Bookbinders  for  the  Bookbinders 
and  with  the  Boston  Public  Library  Professional  Staff  Association  for  the 
Professional  Librarians. 

The  Director  presented  for  the  consideration  of  the  Board  a  revised  salary 
scale  for  the  P  5,  P  6,  and  P  7  levels  in  the  Professional  Library  Service,  which 
levsls  w^re  not  included  in  the  agreement  with  the  Boston  Public  Library  Professional 
Staff  Association,  and  these  being  the  levels  for  those  who  hold  managerial  positions 
in  the  Library.  He  stated  that  adoption  of  this  revised  scale  will  enable  the 
Library  to  be  truly  competitive  in  attracting  and  holding  people  not  only  locally, 
but  nationally.  He  reported  that  the  funds  for  the  salary  increases  were  initially 
taken  out  of  the  Library  budget,  but  had  been  restored  in  the  supplementary  budget. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  and  hereby  is  adopted  by  the  Trustees  of  the  Public 
Library  of  the  City  of  Boston  a  salary  scale  for  Grades  P  5,  P  6, 
P  7  of  the  Professional  Library  Service  -  Managerial  Positions, 

effective  January  7,  1970,  as  set  forth  below t 

Pa^ 

Grade :    I 


II 


III 


IV 


11    III 


Incre- 
ment 


I 


P5 

P  6 
P  7 


$12^00  $13000  $13500  $mooo  $iU5oo  $15000  $15500  $500 
1U500  15050   15600  16150  16700  17250  17800   550 

17600   18250    18900  19550  20200   20850  21500    650 


169 


I 


The  Director  stated  that  there  were  also  managerial  positions  levels  in  the  Library 
Assistants  Service,  the  Clerical  Serice,  and  the  Mechanical  Service  which  are  not 
covered  by  formal  agreements  and  for  which  salary  scales  should  be  established  on  a 
scale  commensurate  with  the  responsibilities  of  these  positions.  He  submitted  pro- 
posed  scales  for  these  positions  for  consideration. 
On  motion  duly  made  and  seconded  it  was 


VOTED: 


that  there  be  and  hereby  is  adopted  by  the  Trustees  of  the  Public  Li- 
brary of  the  City  of  Boston  a  salary  scale  for  Grades  LA  11,  LA  12,  and 
LA  13  of  the  Library  Assistants  Service  -  Managerial  Positions,  effective 
January  7,  1970,  as  set  forth  below: 


Pay 

Grade : 


II 


CO 
1-1 

s 


LA  11  $11500   $11950 
LA  12   12500    13000 

LA  13   1U500   15050 


III      IV       V 

$12U00  $12850  $13300 

13500   lUooo  1U500 

15600   16150  16700 


VI 


Incre- 
VII   ment 


$13750  $lli2C0 
15000  15500 
I72SO    17800 


^50 
500 
550 


and 


VOTED: 


that  there  be  and  hereby  is  adopted  by  the  Trustees  of  the  Public  Li- 
brary of  the  City  of  Boston  a  salary  scale  for  Grades  Cll,  C12,  and 
CI3  of  the  Clerical  Service  -  Managerial  Positions,  effective 
January  7,  1970,  as  set  forth  below: 


I 


Pay 

Grade ; 

C  11 

C  12 
C  13 


I       II  III 

$11500  $11950  $12U00 

12500    13000  13500 

i1a5oo       15050  15600 


IV 


VI 


Incre- 
VII   ment 


$12850   $13300   $13750   $1U200   $U50 

lUooo   1U500   15000   15500   500 

I6150    16700    17250    17800    550 


and 


VOTED: 


that  there  be  and  hereby  is  adopted  by  the  Trustees  of  the  Public  Li- 
brary of  the  City  of  Boston  a  wage  scale  for  Grades  M  11,  M  12,  and  M  13 
of  the  Mechanical  Service  -  Managerial  Positions,  effective  January  7, 
1970,  as  set  forth  below: 


Pay 

Grade :   I 

M  11  $11500 
M  12  12500 
M  13       lli500 


II 

$11950 
13000 
15050 


III 


IV 


VI 


Incre- 
Vn   ment 


$12U00  $12850 
13500  lUOOO 
15600   16150 


$13300       $13750       $lii200       $U50 

1U500   15000   15500   500 

I67OO        17250        17800        550 


I 


The   Director  reported  further  in  the  matter  of  the  Sewers  in  the  Bindery,  whose 
situation  in  respect"  to  wage  scale  he  had  mentioned  at  an  earlier  meeting.  He  stated 
that  they  were  very  poorly  paid,  that  their  contract  has  not  as  yet  expired,  but  that 
he  would  like  to  have  the  permision  of  the  Trustees  to  open  negotiations  with  the  Law 
Department  with  a  view  to  granting  them  a  new  scale.  He  stated  that  the  Sewers  are 
receiving  less  than  the  LA  1  rate  and  that  they  deserve  to  be  brought  to  at  least  the 
level  of  the  U  2d,  particularly  so  as  the  Bookbinders  are  receiving  a  substantial 
increase.  The  Director  was  authorized  to  take  steps  looking  toward  a  revision  of  the 
scale  of  payment  for  the  Sewers 


170 


The  Director  stated  that  the  Library  Aides  T-dio  are  paid  on  an  hourly  basis 
receive  $1.50  per  hour  and  that  he  was  reconanending  that  this  rate  be  increased  to 

$1.6$  per  hour. 

On  motion  duly  made  and  seconded  it  was 

VOTED-   that  there  be  and  hereby  is  adopted  hy  the  Trustees  of  the  Public 
Library  of  the  City  of  Boston  an  hourly  rate  of  pay  for  Library 
Aides  of  $1,6^  per  hour,  effective  July  1,  1970, 

The  Director  brought  to  the  attention  of  the  Board  the  matter  of  the  salary  of 
the  Associate  Director,  recommending  that  he  be  removed  from  the  regular  Profession^ 
LibrS  pay  scale  in  which  he  is  now  included  and  given  a  special  rating  commensurate 
with  the  administrative  duties  he  carries. 

The  Board  went  into  executive  session. 
The  meeting  was  resumed. 

The  Board  expressed  to  the  Associate  Director  its  appreciation  of  the  woiic  that 
he  has  carried  on  and  stated  that  it  was  in  agreement  with  the  recoomendation  of  the 
Director. 

On  motion  duly  made  and  seconded  it  was 

VOTED:   that  the  salary  of  John  J.  Connolly,  Associate  Director,  be  set 
at  $25,000.,  effective  January  7,  1970. 

The  Director  stated  that  authorization  was  needed  to  withdraw  from  the  Lee  M. 
Friedman  Fund  for  Merit  Awards  the  sum  of  the  expenses  for  the  twenty-five  year 
awards  and  ceremony  held  on  Hay  29. 

On  motion  duly  made  and  seconded  it  was 


171 


I 


I 


CO 
rH 

o 


I 


I 


VOTED: 


and 
VOTED: 


that  the  Director  be  and  hereby  is  authorized  to  expend  from  the 
Lee  M.  Friedman  Fund  for  Merit  Awards  the  amount  of  five  hundred 
dollars  ($^00.)  in  connection  with  the  program  for  recognition  of 
members  of  the  staff  who  have  served  twenty-five  years  in  the  Library^ 

that  the  Collector-Treasurer  be,  and  hereby  is,  authorized  to  withdraw 
from  the  savings  account  in  the  South  Boston  Savings  Bank  in  the  name 
of  the  Trustees  of  the  Public  Library  of  the  City  of  Boston,  Lee  M. 
Friedman  Fund  for  Merit  Awards,  Account  No.  223326,  up  to  the  amount  of 
five  hundred  dollars  ($^00.)  to  pay  the  miscellaneous  exi^enses  incurred 
in  connection  with  the  recognition  of  service  of  twenty-five  years  by 
members  of  the  staff,  upon  presentation  by  the  Director  of  authorization 
to  make  such  payments. 

The  Director  stated  that  in  response  to  public  advertisement  bids  for  finish  hard- 
ware for  the  Addition  had  been  subpiitted  and  opened  and  read  on  May  13,  1970  as  follows: 


V/illiam  Davies  Co.,  Inc. 
11^9  California  Street 
Newton,  Massachusetts 

David  E.  Thompson,  Inc. 
89  Tosca  Drive 
Stoughton,  Massachusetts 


$39,800. 


U6,81Ui. 


I 


I 


D.  H.  Eskin  Co.,  Inc. 
933  East  Second  Street 
Boston,  Massachusetts 

Campbell  Hardware  Inc. 
27U  Centre  Street 
Newton,  Massachusetts 


56,989 


62,053. 


VOTED: 


He  stated  that  the  Architects  were  recommending  that  there  be  accepted  the  subbid 
subS^ted  by^the  lowest  bidder  and  that,  inasmuch  as  there  had  been  f  ^^^lowance  of 
$85^  for  the  finish  hardware  in  the  Vappi  contract,  acceptance  of  this  subbid  would 

mean  a  saving  of  $U5»000. 

On  motion  duly  wade  and  seconded  it  was 

VOTED:   to  accept  as  the  subbid  for  finish  hardware  under  the  general  con- 
tract ith  vappi  &  Company,  Inc.,  for  construction  of  the  addition 
to  the  public  Ubrary  building  on  Dartmouth  Street  at  Copley  Square 
the  bid  of  William  Davies  Co.,  Inc.,  m  California  Street,  Newton, 
Massachusetts,  the  lowest  responsible  and  eligible  ta^dder  in  the 
public  bidding,  in  a  total  amount  not  to  exceed  thirty-nine  thousand, 
eight  hundred  dollars  ($39,600.00);  and  that  the  President  is  hereby 

auSiorized  to  do  all  things  necessary  to  f  ^^^^'^^^^'I'^i^D^ies  cf  Inc 
the  subcontract  between  Vappi  <i  Conpany,  Inc.,  and  William  Dawies  Co.,Inc. 

The  Director  submitted  for  approval  the  annual  agreement  for  rental  and  main- 
tenance ofTIcM  Coronastat  Electrostatic  Office  Copy  Machine,  said  agreer,ent  to  be 

without  change  in  price. 

On  motion  duly  made  and  seconded  it  was 

that  the  Board  of  Trustees  in  charge  of  the  Library  Department,  acting 
-in  tJiA  name  of  and  for  the  City  of  Boston,  does  hereby  accept  an  in- 
Sr^en?^  iL^^  by  Ld  betweln  SOI  CORpSr.TION  and  the^ITY  OF  BOSTON 
for  rental  during  the  period  July  1,  1970  tlnrough  J"ne  30,  1971  °^  °?« 
Coronastat  55  Electrostatic  Office  Copy  Machine  suboect  to  the  rental, 
terms,  agreements,  conditions,  and  covenants  set  forth  m  said  in- 
strument of  lease;  and  that  public  advertising  with  respect  to  the 
aforementioned  lease  be  dispensed  with; 

that  Philip  J.  McHiff,  Director,  and  Librai-ian,  of  the  Public  Library 
ofthe  City  of  Boston  be  and  hereby  is  authorized  and  f^^^^^  f^ 
name  and  behalf  of  the  Trustees  of  the  Public  Library  of  the  City  of 
Boston  to  execute  said  instrument  of  lease  in  quadruplicate. 

A  report  on  the  status  of  the  construcUon  of  the  addition  was  made  by  the  Director, 
who  sta^d  that  the  striice  of  the  concrete-mixer  drivers  had  brought  work  to  a  stand- 
^ilf  Sd  tha?  the  vSS^Company  was  most  interested  to  go  ahead  and  was  explorajag  with 
the  enSeers  a^d  tlSi^g  pe^,  in  consultation  with  the  architect,  the  possibility 
of  mixing  concrete  themselves  in  their  machine  on  the  site. 

The  Director  reported  further  that  the  architects  are  requesting  permission 
to  proceed  on  the  plLs  for  revising  the  toilet  areas  which  are  to  be  reduced  by 
one!  ?n  order  to  cSe  for  handicapped  people;  that  actual  cost  reduction  on  toe 
sho^s  is  S  hand;  that  a  meeting  on  the  wood  for  the  bookcases  ^<^  P^^^^f  '^^ 
bP^rheld  and  that  on  the  basis  of  this  meeting  and  conference  in  New  Yoi*  it  is 
hoSd  that^here  will  be  achieved  a  sizeable  reduction  in  the  cost  of  these  ztems. 
He^eported  thlt  fallowing  his  conference  vdth  Philip  Johnson,  Robert  Abrahamson, 
of  I^^S^ctfSsiS  Orou^.  had  conferred  with  Philip  Johnson  in  HewYork  on  areas 
in  which  the  $270,000  furtlier  reduction  in  cost  needed  might  be  obtainea. 


and 
VOTED: 


172 


I 


The  Director  brought  to  the  attention  of  the  Trustees  that  there  has  been  a 

jSi  JSic^  pe^le  and  that  the  Director  and  Associate  Director  approach  them  « 
the  matter.     It  vras  so  agreed. 

.rd  -  ^-:i^^^^  rorra^Ar^^---^-/^^^^^^^^ 

The  Director  -po^ed  -  «.  B  «;-  ^  ^--  gr^t  o^$2^00^^^Peder^ -^^ 

vas  ^^^^'ilZ    l^^^^^\''^'Z  S^expend^balance  in  «ie  Federal  appropriation 

The  Director  reported  on  the  status  of  the  legislation  to  ijicrease  library  support 
^      it    ^i^+r  that  oral  assurance  of  support  once  the  bill  had  cleared  the  House  had 
ZZ  r^ei^d'Jro^  certSn  mSsMthe'lenate  and  that  the  bill  has  -"  ^- 2?°^^ 
^V^T^  the  Ho-^ays^and  ^.ans  C^^te.   ^e^.nt^     '^^XlL^X  "^%lo,000. 
Uon  IS  approved     for  the  latoary^erewo^  be  ^^^^^^^  recognition  of  tte 

xn  t^^^-^irect  ^ant-^-aad,  a^j^further^^  reference  library  of  last  recourse 

r  ^thi  i?sr?Sroira = p^^t^  f - -\rf-^L^*  Cd^^^:/u:st:r  or 

resident  of  Massachusetts.     Regional  support  would  be  doubiea.     I'-unaing  i«4 
fiscal  1971  would  lijnit  support  to  $100,0C», 

The  Director  reported  that  although  most  of  the  City  documents  iJithe^d  City 
Hall  wh^ch  must  be  kept  for  a  period  of  years  and  .^ad  been  moved  into  the  ^^o 
thTbuilding,  there  were  many  remaining  in  the  ola  Cxty  Hall  and  th-.t  the  Library 
had  r^eived  penaission  to  take  these  and  store  them  iji  the  basement  of  the  old       . 
C^Iesto^BK  Stoary  building.     He  reported  that  there  was  a  large  amount  of 
H^^Bn+I^  material  which  was  now  in  storage  at  Charlestown,  reporting  that  the 
d???^^a^  of^iS  ha^  been  accc«ipli^  by  Library  personnel  wc^king  under 
+hf  s?^^Sndent  S^^ldings.     This  mterial  iiicludes  documents  to  be  placed  in 
th^  L^r^^s  a^^^^ll^ti-  as  well  as  items  stored  for  the  Auditor  and  the 
C  ollector-Treasurer . 

The  Director  reported  te  the  Board  on  his  conversations  with  an  individual  who 
had  co^  Ste  the  Ubra^  and  had  expressed  a  desireto  »^^P----  ^u:verSar 
ipavB  to  the  Library  funds  for  works  of  art.    Mr  Oanham  stated  that  he  oeiievea  T.nd.- 
itwls  ?h^  s^  SSvidual  who  had  c<Me  te  talJc  with  hi^  about  the  same  project. 

The  Director  cemented  on  the  several  contributions  received  ^"^^"2  ^^^^^^^f^ 
noted  tLritorris  Goodmai.  had  substantially  increased  his  annual  gift.     It  is  hoped 
?haf  M^^odSTcan  be  interested  in  establishii^g  a  book  fund  for  the  Library 

The  Director  brought  to  the  attention  of  the  Board  that  there  mi^t  be  need 
for  holding  a  Board  meeting  during  the  summer  period. 

The  President  suggested  that  a  resolution  was  in  order  te  thank  the  retiring 
Presi^nt^Xi^  B.  cSham,  for  the  magnificant  work  he  had  done  during  his  tern 
as  president. 


I 


173 


I 


Accordingingly,  on  motion  duly  made  and  seconded,  the  following  resolution  was 
taken 

RESOLVED:   that  this  Board  wishes  to  record  its  appreciation  of  the 
outstanding  service  rendered  by  Erwin  D.  Canham  during  his  tem  as 
President  of  the  Trustees  of  the  Public  Library  of  the  City  of  Boston 
and  orders  that  this  expression  of  its  appreciation  be  spread  upon  its 
minutes. 

Mr  Canham  suggested  that  the  Board  should  also  express  its  appreciation  to  the 
officers  and  staff  of  the  Library  for  the  producUve  work  they  have  done. 
On  motion  duly  made  and  seconded  it  was 


VOTED: 


CO 
t-l 


that  the  Board  of  Trustees  wishes  to  express  its  appreciation 
to  officers  and  staff  of  this  Library  for  their  productive  work 
during  the  past  year. 


Dissolved: 


^^J^jl/^  ^  ^^<«^M-VC^ 


Secretary 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  September  2^,   1970 


I 


I 


A  regular  meeting  of  the  Trustees  of  the  P.jblic  Library  as  an  Administrative 
Agency  was  held  in  the  Trustees  Room  at  U:05  p.m. 

Present:  Messrs  Canham,  Murray,  O'Connell,  Parker,  and  Rabb. 
The  President,  V\r   Rabb,  in  the  chair. 

The  minutes  of  the  regular  meeting  and  annual  meeting  of  June  12,  1970 
as  presented  were  approved. 

The  minutes  of  the  meeting  of  April  10,  1970  were  corrected  to  delete  the 
minute  and  vote  on  entering  into  a  contract  with  F.  J,  Barnard  &:  Co.,  Inc.,  101 
Mystic  Avenue,  Medford,  Kassach^asetts,  sole  bidder  in  the  public  bidding  for 
supplying  and  delivering  library  binding  and  papers,  the  Director  reporting  that 
the^llw  Bepartment  had  not  approved  the  award  without  inclusion  of  transportation 
charges.  He  stated  that  subsequently  the  Law  Department  had  -iven  its  approval 
and  that  the  contract  had  been  entered  into  on  July  16,  1970  and  that  this  action 

should  be  confirmed. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:   that  there  be  confirmed  the  entering  into  a 
contract  on  July  16,  1970  with  F.  j,  Barnard 
&  Co.,  Inc.,  101  Mystic  Avenue,  Medford, 
Massachusetts,  the  sole  bidder  in  the  public 
bidding,  for  supplying  and  delivering  library 
binding  end  papers  at  a  total  cost  not  to 
exceed  two  thousand  one  hundred  sixty  dollars 
and  six  and  one-half  cents  ($2,160,065  ), 
plus  transportation  charges  not  to  exceed  one 
hundred  dollars  ($100). 


174 


Following  approval  by  the  Director  and  in  accordance  with  the  authority- 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  months  of  June,  July  and  August 
1970,  provided  that  expenditures  from  City  Appropriation  have  the  approval 
of  the  City  Auditor: 


JUNE 


JULY 


TOTAL 


To  Special  Appropriations 

Eastern  Regional  Library 
Program 

Books 
Supplies 


$  li08.32 


$13,675.28 
8,679.86 


AUGUST 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  &  Materials 

Books 

Current  Charges  & 

Obligations 
Equipment 

$5oo,Uli5.io 

20,2iii4.53 
7,817.58 

35,609.83 

201;.  30 
1,231.60 

$565, 552. 9U 

$361,755.29 

Iii,ll4l4.98 

3,827.16 
22,860.1*3 

17U.60 
1,116.00 

$1|03,878.U6 

$l496,ii72.98 

l5,5Wi.2li 

11,200.67 

113,30li.83 

177.60 

TOTAL 

$63^,700.32 

To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  &  Materials 
Books 

$    I42.00 

321.10 

U5. 22 

$     216.00 

1,721.00 

93.1*0 

3,281.38 

$     lli7 .00 
I47I.05 

918.20 

$5,311.78  $1,536.25 


$26,391.12        $31,790.1t5 
2,11*6.02  U,l61i.08 


I 


I 


CO 


I 


175 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  &  Materials 
Books 

TOTAL 


To  Special  Appropriations 

Eastern  Regional  Library 
Program 

Books 
Supplies 


JUNE 


$  125.56 
3,U00.77 


$3,526.1*3 


JULY 


AUGUST 


$  216.00 
1,721.00 

93.1*0 
3,281.38 

$5,311.70 


$  3J*7.00 
1*71.05 

918.20 
$1,536.25 


$13,675.28 
8,679.86 


$26,391.12 
3,1*13.87 


$31,790.1*5 
2,652.30 


I 


The  Director  reported  that  with  this  meeting  a  new  form  for  the  personnel  report 
was  being  used.  He  pointed  out  that  as  of  January  1,  1970  there  had  been  budgeted  577 
positions,  that  on  January  1  there  were  560  employees,  to  which  were  to  be  added  17, 
representing  positions  to  be  filled  because  of  the  elimination  of  outside  contracting 
services  that  had  provided  building  cleaning  and  operation  of  trucks  and  bookmobiles 
and  guard  service. 

He  thereupon  presented  the  Personnel  report  for  the  months  of  May,  June,  July, 
and  August,  1970  as  follows: 

Personnel  Activity; 

Full-time  employees: 


Budgeted 
Positions 


May  1   Employed   Terminated   Sept.  1 


General  Administrative 
Offices 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  months  of  June,  July  and  August  1970,  provided  that  payment 
of  bills  from  City  Appropriations  has  the  approval  of  the  City  Auditor: 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  &  Materials 

Books 

Current  Charges  & 

Obligations 
Equipment 


JUNE 


$500,1*1*5.10 
2l*,51*8.7l* 
ll*,031.i*3 
35,609.83 

lU,  81*3.71 
3.71*6.69 


JULY 


$361,755.29 
12,1*11.11 
15,801.09 
22,860.1*3 

3,280.81* 
11,270.71* 


AUGUST 


$356,21*5.61* 

36,096.65 
5,861.08 

113,301*. 83 

3,083.66 
2,511.70 


I 


I 


Professional 
Pre-Professional 
Library  Assistants 
Clerical 

Part-time  in  F.T.E. 


General  library  Services 

Professional 
Pre-Professional 
Library  Assistants 

Part-time  in  F.T.E. 


11 

10 

0 

0 

10 

0 

0 

0 

0 

0 

17 

11* 

h 

2 

16 

8 

6 

2 

0 

8 

■35 

"15 

6 

"T 

ik 

0 

V.5 

0 

1/.5 

0 

"35 

30.5 

"^ 

5.5 

ik 

92 

85 

2 

5 

82 

22 

29 

5 

6 

28 

no 

■■■?ai 

105 
"51? 

22 

-g 

7153 

0 

21*/12.5 

1/.5 

6/3.2 

19/9.8 

TfSC 

23I.5 

2$. 5 

1*8.2 

212.8 

TOTAL 


$593,225.50    $U27,379.50   $517,113.56 


17B 


177 


Budgeted 
Positions 


Research  Library  Services 

Professional 
Pre-Prof es sional 
Libraiy  Assistants 

Part-time  in  F.T.E* 


Business  Operations 

Professional. 
Library  Assistants 
Clerical 
Mechanical 
Bindery 

Part-time  in  F.T.E. 


Resources  and  Processing 

Professional 
Pre-Prof essional 
Library  Assistants 

Part-time  in  F.T.S. 


Totals 

Professional 

Pre-Professional 

Library  Assistants 

Clerical 

Mechanical 

Bindery 

Part-time  in  F.T.E. 


50 
13 

TTT 

0 


1 

9 

22 

70 

18 

120 

0 

l5o 


27 

7 

U6 

0 

"5^ 


181 
1x2 

236 
30 
70 
18 

0 


May  1   Employed   Terminated   Sept.  1 


U7 

15 

Ul 

"TO3 

3/l>$ 


3 

1 

25 
0 


1 

7 

lU 

2/1.0 


1 
8 

67 

17 

113 
0 

"TT3 


2b 

10 
69 

2/1.1 

TSinT 


0 

1 
19 

1 

?r 

0 


0 
0 

16 

1 

17 

0 


2 

6 

U3 
35 
1/.U 

35nr 


3 

U 

U3 

1/.5 
3o3 


167 

5U 

238 

93 

17 


30/15  >6 


7 

111 

93 

2 

20 

1 

157 

2/.9 

15779 


9 

17 
92 

1 

1 
155" 

10/5*2 


U9 
9 

52 
Ho 

l/>5 
TE(n5 


1 
9 

25 

65 

17 

TI7 

0 

n7 


23 

lU 
69 

2/1.0 
-WPS 


165 

51 
239 

33 

65 

17 

22/11.3 

"35175 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the  Board 
on  June  12,  1970  was  approved  as  follows: 

Confimation  of  award  of  contract  for  reproduction  of 
certain  items  into  catalog  card  and  book  card  form 

VOTED:   that  there  be  confirmed  the  action  of  the 
Committee  on  Finance  on  July  1,  1970  in 
entering  into  with  General  Microfilm  Com- 
pany, 100  Inman  Street,  Cambridge,  Massa- 
chusetts, the  sole  bidder  in  the  public 
bidding,  a  .service  contract  for  the  reproduc- 
tion of  certain  items  into  catalog  card  and 
book  card  fom  during  the  period  July  1,  1970 
throu^  June  30,  1971,  the  total  fee  thus 
charged  to  be  subiec  to  the  terms,  agree- 
ments, and  conditions  set  forth  in  said 
contract. 


I 


I 


CO 


I 


I 


I 


I 


Confirmation  of  award  of  contract  for  fumishingj  delivery  and  installing 
six  sixty-drawer  card  catJilog  cases 

VOTED:   that  there  be  confirmed  the  action  of  the 
Committee  on  Finance  on  August  h,   1970  in 
entering  into  with  Bro-Dart,  Inc.,  56  Earl 
Street,  Newark,  New  Jersey,  the  second 
lowest  eligible  and  responsible  bidder  in  the 
public  bidding,  a  contract  for  furnishing, 
delivering  and  installing  six  sixty-drawer 
card  catalog  cases,  as  specified  in  the 
specifications,  at  a  total  cost  not  to 
exceed  four  thousand  one  hundred  eighty-two 
dollars  ($U,l82.00). 

Confiiroation  of  award  of  contract  for  supplying  and  delivering  book 
jacket  covers 

VOTED:   that  there  be  confirmed  the  action  of  the 
Coninittee  on  Finance  on  September  17,  1970 
in  entering  into  with  Bro-Dart,  Inc., 
56  Earl  Street,  Newark,  New  Jersey,  without 
publicly  advertising  for  bids,  a  contract 
for  supplying  and  delivering  book  Jacket 
covers  at  a  total  cost  not  to  exceed  five 
thousand  four  hundred  fifty-six  dollars 
($5,1456.00). 

In  accordance  idth  the  usual  practice  in  the  matter  of  signing  payrolls,  on 
motion  duly  made  and  seconded,  it  was 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  ^hilip  J.  McNiff,  Director, 
crupon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Elizabeth  B.  Brockunier,  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  Kevin  T.  Fitapatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  October  12,  1970. 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Elizabeth  B.  Brockunier,  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  Kevin  T.  Fitzpatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  November  9,  1970. 

Circular  Letters  Nos.  8,  9,  10,  11,  and  12  from  the  Mayor»s  Office  were  read 
and  ordered  placed  on  file. 

The  Director  reported  that  no  meeting  of  the  Committee  on  Buildings  had  been 
held  since  the  last  meeting. 


and 


178 


179 


^Sf  ^n^^-r^^rooSTnrad  of  $^7U,000  to^rds  the  Ji^r^r..  s  boo.  ^nd. 
He  stated  with  the  legislation  having  been  passed  so  late  in  the  nscal  year  we 
S^^atuiTdid  not  p^  the  full  amount  authorized  in  the  supplementary  budget 
^h  wS^ted  upon  in  the  last  few  days  of  the  legislative  session. 

The  Director  reviewed  the  situation  in  respect  to  supplementary  Federal 
funds^^r  c^st^ction  of  the  Addition.    He  stated  ^hat  the  Libx|ry  has 
received  $6o5.O0O  in  Federal  funds  for  building  purposes  under  If CA  and  ttet 

the  Library. 

Mr  Canham  raised  a  question  concerning  the  continuing  process  ^^^f '^f^f^^^ 
the  buildS^osfof  the\ddition,  referred  to  during  the  site  inspection  earlier 
in  the  afternoon. 

The  Director  reported  that  Change  Orders  Nos.  2h,   25,  26,  and  2?  were  ready 
for  sSing  brt^^g  the  amount  by  which  costs  have  yet  to  be  reduced  down  to 
S  8L8  OTo!  He  Sinted  out  that  this  latter  included  an  additional  a»°"nt 

continuing  process. 

The  Chaiman  of  the  Committee  on  Buildings  stated  that  the  story  on  the 
cooperati^  e??^t1n  bringing  in  the  Ubraxy  Adation  ^t  a  cost  agreed  upon 
bv  the  interested  parties  should  eventually  be  written  for  publication,  ine 
Sr^tor  c^n^red^  suggesting  that  this  should  be  done  when  the  work  xs  done 
and  final  results  known.  The  Board  was  agreed. 

Mr  Canham  inquired  as  to  the  amount  that  would  be  needed  to  furnish  the 
AddiUon  and  to  refurnish  the  Central  Ubrary  building. 

The  Director  stated  that  it  was  estimated  that  the  furniture  would  cost 
$1.25o5o6  I^d  toat  ?he  refUn^shlng  would  run  $U,OOO.00C)  to  $5,000,000, 
depending  on  how  much  was  done.  He  stated  that  he  *"  Pl«^i"g^*?,i"°J"f^ 
S  cofts  in  the  Capital  Budget,  that  he  had  been  advised  to  follow  this 

procedure • 

The  Director  recalled  that  there  had  also  been  appropriated  building  funds 
for  the  iSraS^for  Dudley  Street  and  for  Ix,wer  Mills,  that  tWs  money  has  not 
been  made  available  and  the  buildings  have  not  been  constructed. 

The  Director  reported  that  the  cleaning  of  the  exterior  of  the  Central 
Library  building  was  now  in  process,  that  this  is  being  done  by  the  PFD 
"S  cSst  to\he  Ubraiy  as  part  of  its  beautification  program  for  Cop;ey 

Square* 


1 


I 


CO 

o 


I 


I 


The  Director  reported  receipt  of  a  letter  under  date  of  September  22,  1970, 
from  Architects  Design  Group  stating  that  Vappi  &  Company  had  ^eqaested  an 
extension  of  the  construction  tljr.e  under  the  General  Contract  for  the  Ubrary 
Iddition  for  the  amount  of  the  duration  of  the  strike  that  had  held  up  construction, 
namely  eighty  (80)  calendar  days,  plus  a  twelve-day  start-up  time,  or  a  total  of 
ninety-two  calendar  days. 

On  motion  duly  made  and  seconded,  it  was 

VOTEDx   that  the  Trustees  of  the  Public  Library  of  the  City  of 
Boston  approve  the  recanmendation  of  the  Architects  for 
the  Boston  Public  Ubrary  Addition,  with  offices  at 
67^  Massachusetts  Avenue,  Cambridge,  Massachusetts,  that 
an  extension  of  ninety-two  (92)  calendar  days  to  the 
Contract  Time  be  granted  to  Vappi  &  Company,  Inc., 
2U0  Sidney  Street,  Cambridge,  Massachusetts,  for  the 
construction  of  an  addition  to  the  Boston  Public  Ubrary, 
Copley  Square,  Boston,  Massachusetts,  and  that  the  said 
Architects  for  the  Boston  Public  Library  Addition  initiate 
the  appropriate  Change  Order. 

The  President  reported  receipt  of  a  letter  from  Mr  Lenahan  0»Connell 
concerning  the  Dudley  Street  BranchUbrary  site  in  the  manicipal  cooiplex 
of  courthouse,  police  station,  and  branch  library,  stating  his  conviction 
that  the  library  should  be  built  in  some  other  location,  and  requesting 
that  the  matter  be  placed  on  the  agenda. 

Mr  O'Connell  stated  that  he  passed  the  site  daily  and  that  he  was 
convinced  that  there  was  not  sufficient  space  in  the  area  remaining  to 
adequately  set  off  a  library  building. 

The  Director  suggested  that  it  would  be  better  to  wait  until  after  the  opening 
rf the  Grove  Hall  Branch  Ubrary  to  raise  this  issue  of  Dudley  Street,  reporting 
that  this  question  has  been  raised  each  time  there  is  occasion  to  confer  with 
the  Director  of  the  Public  Facilities  Department. 

The  matter  was  placed  on  the  table. 

The  Director  reported  on  the  extreme  delays  in  obtaining  furniture  for  the 
South  End  Branch  Ubrary,  citing  a  letter  from  the  firm  of  Mitchell  and  Giurgola, 
its  architect,  calling  attention  step  by  step  to  the  delays  from  July  by  PFD 
in  even  reaching  the  point  of  advertising  for  bids  for  the  furniture,  which 
even  at  this  late  date  has  not  taken  place.  He  pointed  out  also  that  ^^  date 
we  still  do  not  have  the  Charleston  Branch  Ubrary  released  to  Ubrary  control, 
nor  the  Brighton  Branch  Ubrary  building  completed  after  approximately  one  year 
of  operation. 

The  several  members  of  the  Board  discussed  possible  approaches  to  the  problem, 
including  the  possibility  of  opening  a  new  branch  library  with  the  old  branch 
library's  furniture  and  equipment  rather  than  let  a  new  building  stand  vacant  — 
a  ready  invitation  to  vandalism. 


I 


I 


180 


181 


Mr  Canham  suirunarized  the  situation,  that  the  basic  root  of  the  problem  is 
that  PFD  is  still  impeding  the  work  of  the  Library  and  that  the  approach  to  them 
mirht  be  that  the  Trustees  understand  that  the  people  at  PFD  are  oyerwhelijed  with 
the  amoLt  of  work  that  there  is  to  be  done  for  the  City,  and  in  view  of  this  why 
shou^  ^ey  not  delegate  back  to  the  Trustees  charge  of  Ubrary  construction  .nd 
thus  relieve  their  burden. 

The  Director  commented  that  the  Library  is,  however,  midstream  with  its 
present  projects  which  it  will  have  to  carry  on  as  best  it  can  under  the  present 
procedure, 

Mr  Canham  suggested  that  the  Director  and  Associate  Director  when  possible 
prepare  a  concrete  presentation  of  the  Library  construction  situation,  step  by  step 

The  Director  brought  to  the  attention  of  the  Board  that  there  was  still  a 
disagreement  as  to  the  placing  of  the  Deferrari  inscription  on  ^^e  bust  that  is 
to  be  done  by  Joseph  Goletti,  that  Mr  William  Kerr  was  of  the  opinion  that  from 
the  terms  of  the  gift  the  inscription  should  be  placed  on  the  bust  itself,  and 
that  this  was  unacceptable  to  Mr  Coletti.  He  stated  that  he  and  the  Associate 
Director  had  had  a  further  meeting  with  Mr  Coletti,  that  he  believed  that  Mr 
Coletti  should  get  on  with  work  on  the  bust,  and  that  the  Associate  Director 
pursue  the  matter  to  a  satisfactoiy  resolution  of  the  issue. 

The  Director  reported  that  the  Library  was  experiencing  security  problems, 
that  po-^ketbooks  were  being  stolen,  and  that  a  procedure  to  summon  assistance 
promptly  had  been  instituted  whereby  the  police  officer  on  duty  can  be  reached 
by  automatic  paging  equipment. 

The  Director  called  attention  to  the  new  subway  kiosk  being  erected  at  the 
entrance  to  the  old  South  Church,  that  there  was  great  ot)jection  to  its  design 
which  blocks  the  view  in  that  corner  of  Copley  Square,  that  the  BRA,  the  Back 
Pay  Association,  and  other  interested  parties  were  to  hold  a  meeting  on 
September  29  at  the  Old  South  Church,  and  that  he  was  recommending  that  the 
Library  join  in  this  meeting. 

It  was  the  sense  of  the  meeting  that  the  Director  should  attend  the  meeting 
and  support  the  position  taken  by  Dr  Meek  of  Old  South  Church. 


I 


I 


The  minutes  of  the  regular  meeting  of  September  25,  1970  as  presented  were 
approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
aphorized  to  be  charged  as  folios  for  the  month  of  September  1^70  provided 
that^enditures  fro^  City  Appropriation  have  the  approval  of  the  City  Auditor. 


CO 


I 


I 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  &  Materials 

Books 

Current  Charges  &  Obligations 


TOTAL 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Books 
Equipment 


TOTAL 


To  Special  Appropriations 

Eastern  Ftsgional  Library  Program 

Books 

Supplies  ft  Materials 


SEPTEMBER 


$U50,U02.$5 
19,703.70 

U, 509. 57 

55,273.6U 

55*00 

$530,991.96 


$  210.00 
U90.69 

12,662.35 
509.00 

$13,872.5U 


$57,50U.97 
6,U03.20 


Dissolved  at  5s30  p.m. 


\J  Secretary 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  month  of  September  1970,  provided  that  payment  of  bills  from 
City  Appropriations  has  the  approval  of  the  City  Auditor. 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  October  16,  1970 


A  regular  meeting  of  the  Trustees  of  the  Public  Ubrary  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  U:00  p.m. 

Present:  Messrs  Canham,  O'Connell,  Parker,  and  Pabb. 
The  President,  Mr  Rabb,  in  the  chair. 


1 


I 


To  City  Appropriation 


Personal  Services 
Contractual  Services 
Supplies  ^  Materials 

Books 

Current  Charges  &  Obligations 

Equipment 


SEPTEMBER 


$[,50,U02.55 

28,763.82 

8,832.58 

55,273.6U 

3,967.92 
1.71U.50 


TOTAL     $5U8,955.01 


182 


To  Trust  Funda 

Personal  Services 
Contractual  Services 
Books 
Equipment 


TOTAL 


$   210.00 

U9O.69 
12,662.85 

509*00 
jj>13,872.5U 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  and  Materials 


$57,50U.97 
12,3U7.'49 


The  Director  presented  the  Personnel  report  for  the  month  of  September 
as  follows: 

Personnel  Activity; 


Piill-time  employees: 


Budgeted 

Positions   Sept.  1  Employed  Teminated  Oct.  1 


General  Administrative 
Offices 

Professional 
Library  Assistants 
CQ.erical 

Part-time  in  F.T.S. 


General  Library  Services 

Professional 
Pre-Prof ess ional 
Library  Assistants 

Part-time  in  F.T.E. 


11 

17 
8 

"35 
0 

1^ 


10 

16 

8 

"in 

0 

■311 


1 
T 


10 
IS 

0 

in 


92 
22 

110 

0 

"T211 


82 
28 
93 

212.3 


u 

2 


1.6 


3 

18 

"2r 


86 

27 

90 

"JoJ 

22/ll.>4 
21U.U 


Research  Library  Services 


Professional 
Pre-Prof ess  ional 

Library  Assistants 
Part-time  in  F.T.E. 


SO 

33 

Jk 

117 
0 

117 


U9 
9 

110 

110.5 


1 
3 

17 

"17 


1 
1 

-Ik 

16 


U9 
11 

Jl 
111 

i/>5 
111.5 


1 


I 


CO 

o 


I 


I 


I 


I 


183 


Budgeted 
Positions 


Sept.  1  Qnployed  Terminated  Oct.  1 


Business  Operations 

Professional 
Library  Assistants 
Clerical 
Mechanical 
Bindery 

Part-time  in  F.T.E. 


1 

9 
22 

70 

18 

T5o 

0 

120 


1 

9 

25 

65 

17 

117 

0 

117 


1 

1 

T 


1 
2 
2 

1 


T 


1 

9 

23 

6U 

16 

115 
0 

liT 


Resources  and  Processing 

Professional 
Pre-Prof essional 
Library  Assistants 

Part-time  in  F.T.S. 


27 

7 

1;6 

0 

"5o 


23 
lU 

69 
T(55 
2/1.0 
107.0 


1 
1 

20 

"22" 


■^ 


l/.U 


2k 
13 

7U 
111 
1/.6 

111.6 


Totals 

Professional 
Pre-Profess ional 
Library  Assistants 
Clerical 
Mechanical 
Binderj' 

Part-time  in  F.T.E. 


181 
U2 

236 
30 
70 
16 

Wi 
0 

577 


165 

51 
239 

33 

65 

17 

Tfo 

22/11.3 
^81.3 


6 
6 

U9 
1 

1 
1 

w 

3/1.6 

6ir3 


1 

6 

U9 
2 
2 

1 

w 

liHI 


170 
SI 

239 
32 

6k 

16 

2U/12.5 

"5HE3 


The  Director  reported  receipt  of  a  communication  from  the  Corporation  Counsel 
calling  to  the  attention  of  the  Trustees  Chapter  571  of  the  Acts  of  1970  which  amends 
the  "Open  Mpeting  Law"  to  prohibit  the  holding  of  executive  sessions  within  four 
hours  prior  to  the  scheduled  time  of  a  public  meeting,  except  in  cases  of  er-iergency. 

The  Director  reported  that  there  had  been  no  meeting  of  the  Committee  on  Buildings 
nor  Committee  on  Finance  since  the  last  meeting. 

The  Director  reported  on  the  extra  precautions  taken  for  security,  that  the 
patrolling  police  officers  had  been  put  on  duty  at  the  door  entrances,  that  when 
there  had  been  a  bomb  scare  earlier  in  the  week  the  police  had  been  at  the  Library 
within  three  minutes  and  the  bomb  squad  had  zone   through  the  building  in  about 
twent^''-five  minutes. 

The  Pref'ident  inquired  as  to  vandalism  in  the  Library. 


184 


185 


The  Dlro-tor  stated  that  at  the  Biblioteca  Utlna  vandals  had  broken  in 
thro^IS  t^  neiehborLiE  roof,  but  that  this  kind  of  vandalism  had  not  been  tr..,e 
if  t^e  Centrariibrl^::  that' the  Libraxy  had  been  fortunate  in  thxs  respect  over 
the  years. 

The  Wrector  reported  the  impending  retirements  from  the  Ubrary,  of  Mrs 
P^vvl^brnlorPelders  Advisor  for  Children,  and  Mrs  Veronica  Lehane,  Children's 
Sr^;  two' of  the  Library. s  senior  officers  ir  the  field  of  children-s  work. 

The  Director  reported  the  rece-'pt  of  a  letter  from  the  women  employees  in 
the  Binder;  requesting  better  remuneration  for  their  group.  He  stated  that  he 
had  ackn^Iedc^d  the  lommnication  with  word  that  the  Ubrary  would  do  all  that 

The  Board  then  took  up  the  budget  estimates  prepared  for  1S71  which  had  been 
sent  to  the  Trustees  in  advance  of  the  meetir.g. 

The  aireotor  stated  that  the  budget  reflected  a  total  increase  of  $6U1.000 
while  at  tbe  saire  time  there  were  decreases  totalir^  $:iJ,3,000  In  certain  items, 
resu^tirP  in  ITVerlll   net  increase  of  $U98,0OO.  H<,  stated  that  the  increases 
In  the  item  for  ?erson,l  Service  of  $86U,OOO.over  the  1970  appropriation  would 
t         I  IIa\1\-\7':   000  throuph  reljrburserient  from  the  State  for  salaries  of  staff 
^Lrrfabl  t^  the^CerfS  ioroperation.  He  ^'-.ht  to  the  attention  c,th 
Eoarl  that  it  was  anticipated  that  the  City  Council  »:°"l^.^^^„^=^^\f  ^.^^f  ^^^  "^ 
„»=v  to  increase  the  1970  Personal  Service  appropriation  by  $17U,000  to  meet  tne 
cost  o?  the  additional  personnel  employed  to  replace  those  services  formerly 
contracted  for  andappearing  elsewhere  in  the  budget. 

He  then  reported  in  detail  on  the  allocations  in  the  Personal  Sgrvioe 
accour?  that  comprise  the  increases,  such  as  paytnent  of  1970  increases  in 
sal^  ove^  a  fSl  year  period,  payment  in  1971  of  further  increases  to  be 
^raS^d  under  union  contract  to  the  Professional  Service,  to  the  Library 
SsSstantf^d  aerical  and  Mechanical  Service,  to  the  Bookbinders,  and  an 
^lo^a^ce  for  granting  increases  to  those  in  Management  positions  who  are 
outside  bargaining  units. 

He  discussed  the  amount  that  should  be  allocated  for  Management  position 
increases;  affecting  about  30  people,  stating  that  Particularly  action  was 
needed  for  the  lower  group  in  management,  that  the  figure  of  B%   had  been 
swpested  as  a  fair  base  for  such  increases,  but  that  he  was  suggesting  that 
^^Mm^sum  be  used  for  this  allocation.  He  stated  that  since  the  members  of 
ty^ulr^v  w^r^^utf^de  bargaining  units,  action  to  grant  such  increases  would 
have  to  be  taken  by  the  Board  when  funds  are  made  available. 


I 


I 


CO 

o 


I 


I 


I 


The  Director  reported  on  some  categories  of  the  budget  in  which  there  were 
increases:  communications  -  new  buildings  being  opened;  oil  and  gas  --  "«" 
buildings;  steam  ~  Kirstein  formerly  hooked  into  the  heating  at  old  City  Hall} 
connection  to  Edison;  electricity  -  all  work  has  had  to  be  done  by  outside 
c™ct  siBCe  the  Library  has  been  unable  to  get  electricians  through  Givil 
Sei^ice;  motor  equipment  ~  the  outside  contracts  for  truck  and  bookmobile 
™tion  have  b^en  cancelled  and  now  the  bookmobiles  are  getting  old  and  the 
replacement  of  these  could  be  by  small  bookmobiles  with  a  2500  instead  of  a 
3500  book  capacity  which  have  a  greater  flexibility  pointing  out  also  that 
Boston  now  hks  a  good  branch  library  system  with  units  fair^  near  the^eople 
thev  serve);  transportation  -  fares  between  units,  etc.;  advertising  - 
increi^S  use  of  newspaper  and  library  journal  advertising  for  personnel;  auto- 
moUvf  supplies  and  .^terials  -  taking  over  operation  of  bookmobiles  and  trucks 
requires  pSc^e  of  gasoline  and  oil)  rentals  -  while  a  Urge  reduction  in 
se?^ice  coSracts  has  been  effected  at  the  same  time  there  was  a  large  increase 
in  rental  of  office  equipment  for  the  enlarged  data  processing  program.  He 
stated  tha?  the  otheritems  with  increases  reflect  the  increased  cost  of  supplies 
and  equipment* 

He  pointed  out  that  the  cleaning  cost  had  been  reduced  through  dispensing 
with  contractual  cleaning  and  adding  h   to  staff  which  would  *^^xeve  a  saving  of 
a^roxirnately  $80,000  as  well  as  a  better  control  of  people  withm  the  building. 

He  reported  that  $777,000  had  been  allocated  to  books,  under  which  the  major 
increase  w^in  dues  and  subscriptions  where  $50,000  had  been  added  to  last  year's 
figure  of  $150,000  because  of  the  increasing  fees  for  this  category. 

The  Director  stated  that  the  budget  estimates  of  the  Library  would  be  reviewed 
with  the  budget  officers  of  the  Administrative  Services  Department  prior  to  the 
formal  submission  of  the  budget  by  the  Mayor  to  the  City  Council. 

It  was  the  sense  of  the  meeting  that  the  budget  for  ^971  as  presented  be 
adopted,  subject  to  minor  adjustments  following  discussion  with  the  Department 
of  Administrative  Services,  and  on  motion  duly  made  and  seconded,  it  was 

VOTED:   that  there  be  adopted  budget  estiinates  for  the  operation 
of  the  Library-  in  1971  to  be  covered  by  appropriations 
from  the  City  of  Boston  as  set  forth  in  the  accompanying 
schedules,  said  estimates  to  be  transmitted  to  the     ^  ^  . 
Administrative  Services  Department  by  the  Director,  subject  to 
certain  changes  and  modifications  to  be  made  by  the  Director 
as  discussed  at  this  meeting: 


I 


1.  Personal  Services  'lot' 

2.  Contractual  Services  390, 

3.  Supplies  and  Materials  oG9, 
U.     Current  Charges  and  Obligations  355, 

5 •     Equipment  , ■     j9^ 

Total  Budget  $6,966, 

Less  State  Aid  Grant  -  261, 

$6,705, 

Less  Salaries  Returned  to  City  due 
to  Eastern  Regional  Library  Program 

TOTAL  REQUESTED  FOR  LIBR-^RY  FOR  1971  $6,579,625.00 


856.00 
300.00 
lOU.OO 
715.00 
000.00 
975.00 
782.00 
195.00 


-  125.570.00 


186 


187 


The  Director  reported  that  it  was  hoped  that  it  would  be  possible  to  open  the 
new  Grove  Hall  Branch  Library  shortly,  stating  that this  building  had  been  turned 
over  incomplete  by  the  Public  Facilities  Department  on  twelve  hours  notice.  He 
stated  that  he  was  proposing  the  phasing  out  of  the  Mt  Bowdoin  Branch  Librarj^  when 
Gr-ove  Hall  ^s  in  operation.  He  reported  the  disorganized  condition  of  the  interior 
at  the  time  the  Library  officers  had  taken  possession,  with  all  the  keys  having 
been  lost  by  PFD  so  that  the  Library  had  had  to  have  new  keys  made,  the  windows 
boarded  up  and  a  lock  put  on  the  front  door,  pending  occupancy.  He  stated  that 
PFD  had  indicated  that  the  bulk  of  the  furniture  could  be  expected  the  following 
week  and  that  as  soon  as  a  modest  amount  of  furniture  is  delivered  the  Library 
will  move  in.  The  President  inquired  as  to  the  alarm  installation  for  the  build- 
in?   The  Director  stated  that  it  was  a  Sonaguard  installation  and  he  was  asked 
to  make  certain  that  it  was  working,  with  perhaps  a  connection  to  the  local  police 
station. 

The  Director  reported  that  in  response  to  public  advertisement  bids  for 
supplying  and  delivering  200  rolls  of  offset  paper  had  been  received  and  opened 
on  September  2^,  1970  as  follows: 


D.  F.  Munroe  Co, 
3^1  Middlesex  Rd. 
Wilmington,  Mass. 

Saxon  Paper  of  N.  E. 
3U2  Western  Ave. 
Boston,  Mass. 

Riz  Paper  Co. 
Div.  of  John  Carter  ^   Co. 
U20  Rutherford  Ave. 
Charles town,  Mass. 

Rourke  Qio  Paper  Corp. 
128  Smith  Place 
Cambridge,  Mass. 

Colonial  Paper  Co, 
20  Freeport  Way 
Dorchester,  Mass. 


$6,182.00 


6,U17.C0 


6,82^.00 


7,581.10 


7,935.00 


I 


I 


CO 
O 


I 


I 


The  Director  stated  that  recommendation  was  being  made  to  award  to  the  second 
low  bidder  because  the  lowest  bid  was  for  paper  that  was  not  an  opaque  paper,  and, 
hence,  would  not  serve  the  need. 

On  motion  doly   made  and  seconded,  it  was 

VOTED:   that  there  be  entered  into  with  Saxon  Paper  Corpora- 
tion of  NeW  England,  3U2  Western  Avenue,  Boston, 
Massachusetts,  the  second  lowest  eligible  and  re- 
sponsible bidder  in  the  public  bidding,  a  contract 
for  supplying  and  delivering  200  rolls  of  offset 

paper,  as  specified  in  the  specifications,  at  a 
.  total  cost  not  to  exceed  six  thousand  four  hundred 
seventeen  dollars  ($6,U17.00). 


I 


I 


The  Director  reported  that  the  construction  of  the  Addition  was  progressing 
fast  and  very  well.  He  stated  that  two  weeks  earlier  all  the  management  group 
of  the  Library  had  made  an  inspection  visit  to  the  site  with  hijnself  and  the 
Resident  ^gineer,  John  Doherty,  as  guides  and  that  the  department  heads  were  to 
make  a  similar  visit  on  the  following  day.  He  reported  on  the  conference  on 
woodwork  with  the  Albany  Milling  Company  people  in  which  it  was  agreed  to  the 
substitution  of  oak  for  teak  in  the  woodwork,  with  a  possible  saving  of  $50,000, 
and  a  consequent  potential  later  saving  in  furniture  and  public  shelving. 

Mr  Canham  inquired  as  to  developments  in  respect  to  Library  projects  and  PFC. 

The  Director  reported  receipt  of  an  official  notice  from  PFC  since  the  last 
Board  meeting  in  resoect  to  the  Du.dley  Street  Branch  Library,  transmitting  a  new 
study  on  the  proposed  unit  and  its  operation  prepared  by  a  young  staff  member 
without  any  consultation  with  the  Library,  this  coming  some  two  or  three  years  after 
the  original  proposal  bv  the  Library.  The   official  communication  had  requested 
the  courtesy  of  an  informal  consultation  by  the  Ubrary  with  PFC  on  this .  He 
stated  that  his  recommendation  was  that  an  evaluation  be  made  by  the  Assistant 
Director,  John  M.  Carroll,  and  Mr  William  R.  Lewis,  the  individual  who  both 
has  been  working  in  the  field  of  library  service  to  Boston's  black  population  and 
has  been  building  up  the  Library's  collection  of  black  literature. 

Mr  Canham  stated  that  his  inquiry  was  as  to  the  situation  in  respect  to  the 
delay  by  PFC  in  advertising  for  furniture  proposals. 

The  Director  stated  that  the  advertising  for  furniture  bids  had  now  gone  out. 

The  Director  pointed  out  that  there  were  elements  in  the  situation  that  may 
well  need  for  a  definite  position  to  be  taken  by  the  Board.  He  recalled  that 
some  years  earlier  the  Library  had  been  told  by  the  Mayor's  representative  that 
it  was  just  to  run  the  Library  with  hFC  relieving  it  of  all  building  problems, 
but  that  with  this  latest  communication  we  were  now  being  told  what  kind  of  a 
library  we  should  run  and  with  how  many  people  we  should  staff  it.   This  may  be 
the  time  when  the  Trustees  should  declare  their  position. 

It  was  suggested  that  the  study  be  gone  over  by  the  appropriate  Library     ^ 
officers  to  see  whether  there  were  any  points  made  that  should  receive  consideration 
anew  by  the  Library. 

The  director  reported  briefly  to  the  Board  on  a  personnel  matter  in  which  the 
Law  Department  had  had  to  be  involved,  narr.ely,  the  shifting  of  the  work  schedule  of 
two  painters  in  order  to  carry  out  a  special  job.  He  stated  that  the  painters  had 
obiected,  that  the  Union  representatives  had  been  drawn  into  it,  that  the  men  had  not 
reported  for  the  shift  on  the  first  day,  had  been  asked  to  report  on  the  next  day, 
and  had  been  told  that  if  they  did  not  they  would  be  suspended.  He  stated  that  a 
meeting  had  been  set  up  with  the  Regional  Director  and  other  Jnion  representatives 
but  that  he  ajs   Director  had  ref  :sed  to  be  prenent  on  the  basis  that  at  this  stage 
it  was  a  matter  that  should  be  taken  up  at  a  lower  level.  He  reported  that  the  ^ 
representative  from  the  Law  Department,  Mr  Michael  C.  Gilman,  Assistant  Corporation 
Counsel  for  Labor  Relations,  could  not  be  present  on  the  meeting  day  and  so  the 
meetincT  had  been  set  for  the  following  Monday,  with  the  Director  in  the  meantme 
holding  up  the  suspension.  He  stated  that  in  his  opinion  the  Ubrary  was  in  con- 
formity with  the  Union  agreement,  but  that  the  matter  if  not  resolved  might  have 
to  go  to  the  State  Board. 


188 


The  President  inquired  whether  the  men's  position  was  that  they  did  not  want 
to  work  the  requested  schedule  and  that  their  afrreement  does  not  say  that  they 
have  to  do  so.  The  Director  stated  that  this  was  so. 

The  President  summarized  that  the  question  to  be  answered  was  whether  the 
library  has  the  right  to  offer  the  work  and  the  employees  have  the  right  to  recuse, 
after  which  the  Library  can  proceed  from  there  to  settle  the  matter. 


Dissolved:  at  $i$^   p»m, 


I 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  November  13,  1970 


A  regular  nee ting  of  the  Trustees  as  an  Administrative  Agency  of  the  City  of 
Boston  was  held  in  the  Trustees  Room  at  3:^8  p.m. 

Present!  Messrs  Canham,  Murray,  O'Ccnnell,  Parker,  and  aabb. 
The  President,  Mr  Rabb,  in  the  chair. 

The  minutes  of  the  regular  meeting  of  October  16,  1970  as  presented  were 
approved. 

Followinf'  approval  by  the  Director  and  in  accordance  with  the  authority 
dple^^ated  to  him  bj  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  October  1970,  Provided 
that  expenditures  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


I 


OCTOBER 


To  City  Arpropriation 

Personal  Services 
Contractual  Services 
Supplies  ^  Materials 
Books 
Equipment 


To  Trust  Funds 

Personal  Services 

Contractual  Services 
Supplies  Re  Materials 
Books 


$382, 312 .UU 

21,128.^2 

16,80^.06 

3U,367.36 

58.00 

TOTAL    $U5U,671.38 


TOTAL 


$168.50 

2,023.9U 

6.30 
U, 815. 16 

$7,013.90 


I 


I 


CO 


I 


189 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  <§c  Materials 


$68,006.26 
10,02U.58 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  month  of  October  1970,  provided  that  payment  of  bills  from 
City  Appropriation  has  the  approval  of  the  City  Auditor: 


I 


OCTOBER 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  &  Materials 

Books 

Current  Charges  .5.  Obligations 

Equipment 


TOTAL 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  &  Materials 
Books 


TOTAL 


$382,312.1iU 

26,810.53 

7,U87.95 

3U,367.36 

22,852.87 
8UU05 

$U7U,675.50 


$168.50 

2,023.9U 

6.30 

U, 815. 16 

$7,013.90 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  ^  Materials 


$68,006.26 
5,8U0.97 


The  Director  made  the  following  report  on  personnel  for  the  month  of  October  1970. 


Personnel  Activity: 
Full-time  employees: 


General  Administrative 
Offices 

Professional 
Library  Assistants 
Clerical 

Part-time  in  F.T.E. 


Budgeted 

Positions 

Oct.  1 

U 

10 

17 

15 

8 

9 

IS 

"3ir 

0 

0 

-1^ 

TT 

Oct.  1     Eknployed     Terminated     Nov.  1 


10 

15 

9 

0 


190 


U)\ 


Budgeted 

Positions   Oct>  1  Employed 


Terminated   Nov.  1 


General  Library  Services 

Professional  9? 
Pre -Professional  22 
Library  Assistants  110 

'^ 
Part-time  in  F.T.E.       0 

^^ 

Research  Libran^  Services 

Professional  50 

Pre-?rofessional  13 

Library  Assistants       5U 

117 
Part-time  in  F.T.E.       0 

Tl7 

Business  Operations 

Professional  1 
Library  Assistants  9 
Clerical  22 

Mechanical  70 

Bindery  18 

T^ 

Part-time  in  F.T.E.  0 

120 

Resources  and  Processing 

Professional  2? 
Pre -Professional  7 
Library  Assistants   U6 

n?o 

Part-time  in  F.T.E.   0 

"So 


Totals 

Professional 

Pre-Professional 

Library  Assistants 

Clerical 

Mechanical 

Bindery 

Part-time  In  F.T.E. 


181 

1x2 

236 

30 

70 

18 

577 


86 
27 

90 

22/11 .U 
21U.U 


U9 
11 

Jl 
111 

111.^ 


1 

9 

23 
6k 
16 

TO 

0 

113 


23 
13 

Jk 
in 

1/.6 

TSTE 


170 
51 

239 
32 
6U 
16 


2 

6 


"T 


1 
1 


"T" 


2^ 
2 


2U/12 .5 


3 
9 
2 


IT 


1 
U 


1 
1 


1 

T 

T 


3 
8 

1 
IT 


85 

29 

92 
205 
2 2/11. U 
217  .U 


U8 
12 

Ji 
111 

-^ 
111.5 


1 
9 

25 
63 
16 

nn 

0 

iH 


167 

5U 

2U0 

3U 

63 
16 

2V12 .5 


I 


I 


CO 


1 


I 


Retirements 

Margaret  W.  Haverty,  Professional  Library  Assistant,  Brighton, 

October  30,  1970 
Veronica  M.  Lehane,  Children's  Librarian,  Acquisitions  -  Approval, 

October  30,  1970 

The  Director  reported  that  the  Library  is  still  within  its  personnel 
budget,  that  a  number  will  be  coming  off  the  payroll  in  December  —  the  work 
study  proup  used  to  speed  the  work  on  the  General  Library  Collection.  He 
stated  that  there  was  still  to  be  taken  care  of  the  transfer  of  the  $12U,000 
to  provide  for  the  17  positions  added  to  the  staff  when  the  Library  changed 
over  from  outside  contractual  arrangements  for  certain  of  its  procedures, 
that  on  November  10  there  had  been  a  City  Council  hearing  on  this  transfer 
and  that  the  hearing  had  gone  well. 

He  called  attention  to  the  retirements  of  two  long-time  members  of  the 
Professional  Library  Service,  that  of  Margaret  W.  Haverty  at  Brighton  and 
that  of  Veronica  M.  Lehane  in  Acquisitions  -  Approval,  effective  October  30,  1970. 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the" provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  llcNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate 
Director,  or  Elizabeth  B.  Brockunier,  Assistant  to  the 
Director,  and  Secretary  of  the  Trustees,  or  Kevin  T. 
Fitzpatrick,  Supervisor,  Business  Operations,  be  and 
hereby  is  authorized  to  sign  the  payrolls  of  the  Li- 
brary in  representation  of  the  Trustees  for  a  period 
not  to  exceed  four  weeks  from  December  7,  1970. 

The  Director  stated  that  there  had  been  no  meeting  of  the  Coranittee  on 
Buildings  nor  the  of  the  Committee  on  Finance  since  the  last  meeting  and 
suggested  cancellation  of  the  meeting  scheduled  for  November  27.  It  was 
so  agreed  that  the  meeting  of  the  Committee  on  Buildings  of  November  27,  1970 
be  cancelled. 

The  Director  reported  to  the  Board  that  action  by  the  City  Council  is 
still  awaited  on  the  Order  for  the  supplementary  appropriation  of  $17U,000. 
for  Personal  Service  to  cover  the  cost  of  increases  in  salary  granted  in 
terms  of  current  Union  contracts.  He  stated  that  the  increases  had  been 
put  into  effect  on  instructions  from  Administrative  Services  pending 
appropriation  of  funds. 


577 


58U.5   lU 


12 


586.5 


I 


I 


1 92 


19:^ 


7ne  Director  reported  further  in  respect  to  the  possibility  of  granting 
an  inc-ease  to  the  Bindery  Sewers  that  the  Corporation  Counsel  had  recommended 
that  the  Sewers  be  granted  an  increase  in  wages  in  terms  of  the  new  contract 
of  the  Bookbinders'  Union  with  the  Graphic  Arts  Institute  which  establishes 
the  prevailing  market  wage  rate.  He  stated  that  the  first  increase  would  be 
effective  October  12,  1970,  and  that  the  Board  should  adopt  the  new  wage  scale, 
On  motion  duly  ^de  and  seconded  it  was 


VOTED: 


that  there  be,  and  hereby  is,  adopted  by  the  Trustees 
of  the  Public  Library  of  the  City  of  Boston  a  weekly 
salary  scale  for  the  Bindery  Sewers,  effective  October 
12,  1970,  as  set  forth  below: 


Bindery  Sewer 
Apprentices 

Apprentice  Sewer 


$10U.25  per  week 


$83.2^  -  $99.00  per  week 


and 


VOTED: 


and 


VOTED: 


that  there  be,  and  hereby  is,  adopted  by  the  Trustees 
of  the  P'lblic  Librarj^  of  the  City  of  Pnton  a  reduc- 
tion in  the  workweek  for  Binder;^-  Sewers  from  37k  hours 
to  37  hours,  effective  July  $,   1971,  without  change  in 
weekly  salary. 

that  there  be,  and  hereby  is,  adopted  by  the  Trustees 
of  the  Public  librprj-  of  the  City  of  Boston  h  weekly 
salary  scple  for  the  Bindery  Sewers,  to  be  effective 
August  30,  1971,  as  set  forth  below: 


Bindery  S^wer 
Apprentices 

Apprentice  Sewer 


$ll5.i4li  per  week 


$92.^0  -  $105.82  per  week 


The  Director  reported  to  the  Board  on  certain  matters  that  had  arisen  in 
connection  with  activities  of  certain  members  of  the  staff  liio  are  Union 
members  or  Union  representatives.  He  reported  first  on  the  situation  in 
respect  to  three  painters  liio  had  refused  to  accept  a  change  in  work  schedule 
in  order  to  paint  a  very  crowded  office  space,  which  change  in  schedule  was 
believed  by  the  Library  to  be  possible  in  terns  of  Union  contract  provisions. 
He  stated  that  the  three  had  protested  throu^  Union  procedures  for  grievances, 
that  they  had  refused  to  report  for  the  schedule,  that  Library  representatives 
and  Union  representatives  had  discussed  the  matter  without  change  in  position 
by  either, that  the  City's  legal  labor  representative  had  also  been  consulted, 
that  the  Union  representative  had  been  informed  by  the  Assistant  to  the  Director 
for  Personnel  that  the  painters  would  be  insubordinate  and  liable  to  disciplinary 
action,  probably  suspension,  if  they  failed  to  report  for  the  assigned  work 
schedule  and  that  they  had  failed  to  so  report  on  October  13,  He  stated  that  on 
October  Ih   the  Union  representatives  had  been  informed  that  deductions  would  be 
made  for  the  failure  of  these  painters  to  report  on  the  8  p.m.  to  12  p.m.  schedule 
up  to  that  time  and  that  suspension  would  be  effective  that  day  if  they  did  not 
report  for  the  8  p.m.  to  12  p.m.  schedule. 


I 


I 


CO 


I 


I 


I 


I 


The  Director  -^tpted  that  a  Mayor's  Grievance  Comnittee  meeting  had  been 
<3cheduled  for  Friday,  November  6,  which  the  City's  Legal  Counsel  for  Labor 
Relations  had  requested  that  the  Pdrector  have  llhvpjy   representatives  attend, 
but  that  on  November  h   before  the  meeting  was  neld  inf orr.ation  was  given  to  the 
Ls^-stant  to  the  Director  for  Personnel  and  the  Personnel  Officer  that  the  City 
Md"rade  a  decision  to  reinstate  the  men.  In  view  of  this  information  the 
Ubra^7notified  the  City's  Legal  Counsel  that  Library  representatives  would  not 
Attend  the  meeting.   The  Director  stated  that  although  the  painters  were  supposed 
fo  renort  d^tnP  Ihe  present  week  on  the  new  schedule  the  situation  had  now 
become TmaUer'of  Unfair  Labor  Practice  instituted  by  the  Union  and  that  the 
Libra^  had  been  requested  by  the  Massachusetts  Labor  Relations  Board  to  put 
the  nSnters  back  on  their  regular  work  schedule  until  the  ratter  was  resolved. 
He  stated  that  he  had  held  up  their  suspension  and,  further,  that  this  same  day 
the  Library  had  been  informed  that  Miss  Lall^'  of  the  aforesaid  Board  had  been 
assigned  to  the  case. 

The  Director  stated  that  he  was  awaitin-  receipt  of  the  complaint  or  charge 
nnH  fiirthpr  he  wanted  advice  as  to  whether  the  Library  will  need  to  have  legal 
presentation  of  its  own.  The  Director  stated  that  the  Assistant  to  the  Director 
forP^rsonnel,  Mr  Louis  Sasso,  at  the  suggestion  of  the  President  had  consulted 
with  Mr  mvid  Fine  who  had  indicated  that  the  position  of  the  employer  was  not  a 
favorable  one  in  respect  to  the  Unfair  Labor  charge. 

It  was  the  sense  of  the  meeting  that  the  Director  confer  with  the  Corporation 
Counsel  first  and  then,  if  deemed  desirable,  proceed  to  employ  outside  legal 
counsel  experienced  in  such  labor  relations  cases. 

The  Director  brought  to  the  attention  of  the  Board  the  second  case  in  which 
there  had  been  Undon  difficulty,  that  the  Library  Local  Union  ft-esident  had 
telephoned  Union  members  of  the  staff  on  Flection  Day  telling  them  to  leave 
th-ir  work  and  go  to  certain  polls  on  behalf  of  Union  approved  candidates  for 
office.  The  Director  stated  that  the  Library  had  not  been  involved  hitherto  with 
nol^tical  activity.  He  reported  that  some  had  refused  to  leave  their  posts,  that 
he  had  complaints  from  Messrs  Fitzpatrick,  Carroll,  and  Rutkovsk is  about  absences 
of  members  of  their  staffs,  and  that  he  thought  that  there  should  be  an  offic  al 
complaint  to  the  Law  Departrent  on  this  matter.  He  stated  that  absence  of  Union 
of-ficers  in  the  week  endin-  November  10th  had  not  been  cleared  in  advance,  as  is 
required  by  contract  arrangements,  and  that  the  displinary  action  for  such  absence 
is  to  institute  nay  deductions  which  has  been  done.   For  this  it  can  be  presumed 
that  those  deducted  will  apply  to  the  Union  Agent  who  will  bring  pressure  to  have 
the  deductions  restored. 

The  Director  stated  that  the  contract  provided  for  a  reasonable  amount  of  time 
for  Union  business,  but  that  the  Library  has  been  unable  to  obtain  a  definition  from 
the  Law  Department.  He  called  attention  to  the  presence  m  the  gallerj^  of  the  C^ty 
Council  of  Library  Union  representatives  while  the  recent  Library  hearing  took  place 
on  a  matter  compStely  unrelated  to  Union  business,  stating  that  this  absence  from 
duty  was  unauthorized. 

It  was  agreed  that  the  most  important  matter  to  be  considered  was  the  next 
steps  to  be  taken  in  protection  of  the  control  by  the  Trustees  of  their  personnel 
and  that  the  first  step  was  to  seek  advice  first  of  the  Corporation  Counsel  and 
thereafter  to  retain  labor  legal  counsel  if  it  so  indicated. 


194 


195 


It  was  the  sense  of  the  meeting  that  the  Director  should  consult  with  those 
whom  he  thinks  will  best  serve  the  interests  of  the  Library  in  establishing  the 
procedures  to  be  followed  in  respect  to  the  Mayor's  Grievance  Committee,  with 
his  first  approach  to  be  to  the  Corporation  Counsel.  The  Director  pointed  out 
that  if  the  finding  of  the  Grievance  Committee  is  against  the  Trustees,  they 
may  still  go  to  arbitration. 

The  Director  reported  that  in  response  to  public  advertisement  bids  for 
supplying  motion  picture  projectors  had  been  received  and  opened  on  October  27, 
1970  as  follows; 


I 


I 


Crimson  Camera  Technical  Sales,  Inc. 

1^2  Sixth  Street 

Cambridge 


United  Camera,  Inc. 
297  Elmwood  Avenue 
Providence,  R.  I. 


(Received  late) 


Industrial  Photographic  Unlimited,  Inc. 

27  Pacella  Drive 

Randolph 

Glaus  Gelotte,  Inc. 
28U  Boylston  Street 
Boston 

Treck  Photographic  Inc. 
21  Needham  Street 
Newton 

Pamc  o-Eaton,  Inc . 
38  Rams dell  Street 
Newton  Highlands 


$3,283.00 


3,U25.00 


3,1468.92 


3,^61.95 


3,567.62 


3,619.00 


He  stated  that  award  to  the  lowest  bidder  was  being  recommended. 
On  motion  duly  made  and  seconded  it  was 

VOTED:   that  there  be  entered  into  with  Crimson  Camera  Technical 
Sales,  Inc.,  1^2  Sixth  Street,  Cambridge,  Massachusetts, 
the  lowest  responsible  and  eligible  bidder  in  the  public 
bidding,  a  contract  for  supplying  and  delivering  seven 
motion  picture  projectors,  as  specified  in  the  specifica- 
tions, at  a  total  cost  not  to  exceed  three  thousand  two 
hundred  eighty-three  dollars  ($3,283.00). 

The  Director  reported  on  the  entering  into  a  contract  for  supplying  in 
1971  periodicals  and  serials  and  for  servicing  of  the  individual  items 
throughout  the  year,  that  an  open  end  contract  with  the  F.  W.  Faxon  Company 
is  being  recommended  again  and  that  this  has  the  approval  of  the  City  administra- 
tion.  He  reported  that  with  the  increased  costs  of  periodicals  it  was  estimated 
that  expenditure  would  be  approximately  $80,000  as  against  a  previous  $52,000. 


CO 


i 


I 


I 


On  motion  duty  made  and  seconded  it  was 


I 


VOTED:   that  there  be  entered  into,  without  public  advertising, 
with  F.  W.  Faxon  Company,  Inc.,  15  Southwest  Park, 
Westwood,  Massachusetts,  a  contract  for  (1)  supplj^ing 
periodicals  and  serials  for  the  year  1971  and  (2) 
servicing  the  subscriptions  for  the  individual  items 
throughout  the  year,  subject  to  the  terms,  agreements, 
and  conditions  set  forth  in  said  contract. 

The  Director  reported  on  the  recent  progress  on  the  construction  of  the 
Addition  that  the  concrete  basement  slab  was  now  complete,  that  the  concourse 
floor  was  about  96^  complete,  and  that  the  first  floor  was  now  in  process  of 
beinF  done.  He  stated  that  there  would  be  delayed  completion  of  the  first 
floor  until  some  heavy  equipment  can  be  moved  in  before  the  floor  i^  closed 
over,  that  work  is  now  progressing  on  the  mezzanine  floor,  and  that  ^t  is  hoped 
to  have  the  main  floor  and  the  concourse  floor  closed  in  entirely  by  the  next 
month.  He  stated  that  the  method  used  for  steel  installation  was  to  bring 
it  down  Boylston  Street  and  then  retrace  to  the  corner  of  Blagden  Street  and 
Exeter.  He  suggested  that  when  a  flight  of  stairs  are  in  place  joining  the 
floors  it  might  be  well  for  the  Trustees  to  have  a  tour,  that  even  now  when 
one  looks  at  the  Great  Hall  it  is  shaping  up.  He  stated  that  the  beginning  of 
the  placing  of  the  granite  was  anticipated  in  5  to  6  weeks. 

He  called  attention  to  the  reouest  of  Vappi  for  an  extension  of  contract  time 
to  protect  his  subcontractors  because  of  the  eleven  week  delay  caused  by  the 
cement  mixer  drivers*  strike,  although  Vappi  was  still  hopeful  of  completion  of 
the  building  on  schedule. 

Mr  Canham  called  attention  to  the  new  mental  health  building  in  Government 
Center,  which  is  well  worth  an  inspection  and  is  a  most  interesting  building  both 
for  the  treatment  of  the  cement  surface  and  building  layout. 

The  Director  reported  that  the  cleaning  of  the  building  was  proceeding  and  that 
there  was  to  be  a  conference  with  PFD  representatives  and  the  Ubrary  architect  in 
the  matter  of  any  spots  remaining  that  may  need  further  attention. 

He  reported  also  on  the  illumination  of  the  present  Central  Ubrary  building, 
that  this  had  been  a  project  of  the  BRA,  represented  by  Charles  Hilgenhurst,  that 
with  the  new  financial  limitations  of  BRA  its  position  was  not  known  although 
their  people  are  working  on  the  lighting.  The  Director  stated  that  he  had  stressed 
the  interest  of  the  Library  in  this  in  connection  with  the  cleaning  of  the  building 
and  that  it  might  turn  out  that  the  Library  may  have  to  pay  the  fee  of  a  consultant 
on  this  which  would  not  be  a  large  amount.  He  stated  that  the  contract  would  be 
written  in  consultation  with  the  Library's  architect,  that  Philip  Johnson  who  is 
to  light  his  new  Addition  had  been  consulted  in  regard  to  the  proposed  lighting 
which  was  to  be  from  the  windows  across  the  front.  The  Director  stated  that  he 
would  need  authorization  to  retain  a  lightingconsultant,  if  BRA  is  unable  to 
employ  one. 

VOTED:   that  the  Director  be  and  hereby  is  authorized  to 
employ  the  services  of  a  lighting  consultant  for 
illumination  of  the  front  facade  of  the  Central 
Library  building,  such  employment  to  be  at  the 
discretion  of  the  Director  and  the  fee  for  same 
to  be  paid  by  the  Library. 


19B 


197 


The  Director  then  reported  on  the  status  of  the  branch  libraries.  He  stated 
that  the  report  on  a  proposed  Dudley  Street  Branch  Library  by  the  BRA  librarian 
had  been  turned  over  to  Mr  John  M.  Carroll,  Assistant  Director,  and  Kr  William 
Lewis,  Coordinator  for  Afro -American  Programs  and  Services,  for  study  and  report, 
and  that  the  staff  of  PFD  was  also  studying  it  and  would  be  touch  with  the  Library 
in  regard  to  the  proposal.  He  pointed  out  that  the  plan  adopted  a  considerable 
time  ago  by  the  Trustees  had  been  for  an  enlarged  building  for  Dudley,  but  that 
it  had  not  included  certain  features  suggested  by  some  of  the  black  community, 
that  the  Library  had  proposed  a  book  collection  of  60,000,  whereas  the  report 
had  proposed  80,000. 

He  reported  that  the  present  feeling  of  the  Library  was  that  the  new  building 
should  face  out  to  the  street  instead  of  into  the  plaza.  He  stated  that  it  was 
his  opinion  that  it  would  be  some  months  before  there  was  a  resolution  of  the 
thinking  on  building  plans,  that  it  would  be  well  to  await  the  next  move  from  the 
Director  of  PFD  and  while  so  waiting  the  Library  should  finish  its  planning  and 
cost  estimates  for  furniture  and  equipment  for  the  Addition  and  draw  up  its  capital 
building  program  for  the  Library  for  the  next  five  years  before  considering  any 
confrontation  on  the  Dudley  Street  problem. 

The  Director  reported  that  the  Grove  Hall  Branch  Library'  which  had  been  opened 
to  public  use  on  November  12  at  noon  should  have  a  formal  dedication,  suggesting 
that  this  take  place  in  con.iunction  with  the  next  meeting  of  the  Board  on  December 
11  1970.  He  suggested  that  the  emphasis  of  the  dedication  be  on  the  blacks,  with 
the  President  speaking,  the  Mayor  making  his  presentation  for  the  City,  and  thereafter 
a  black  such  as  Karl  S.  Bynoe   of  M.I.T.  giving  a  talk  on  black  literature.  He  reported 
that  people  are  taking  to  the  new  branch  library,  that  its  staff  has  enthusiasm  and 
with  the  exception  of  one  is  black,  and  that  the  library  will  be  open  two  nights  a 
week,  the  same  nights  that  Freedom  House  is  open. 

It  was  agreed  to  hold  the  next  meeting  of  the  Board  at  the  new  Grove  Hall  Branch 
on  Friday,  December  11,  1970  in  conjunction  with  the  dedication  that  day  of  this 
branch  library. 

The  Director  brought  to  the  attention  of  the  Board  that  in  view  of  the 
impossibility  of  maintaining  a  deteriorating  branch  library  at  Memorial  with  no 
heat  and  with  its  windows  broken,  the  facilities  of  this  branch  library-  had  been 
movpd  over  to  the  new  Grove  Hall  Branch  Library. 

The  Director  then  reviewed  certain  library  programs  undert-fay  or  contemplated. 
He  stated  that  a  staff  committee,  chaired  by  Louis  Sasso,  was  working  on  probl^ns 
in  relation  to  interesting  the  minority  races  in  the  library  profession,  that  there 
is  to  be  a  report  on  this,  that  from  such  a  group  it  is  hoped  to  develop  black 
leaders,  and  that  all  representative  black  groups  were  to  be  asked  to  participate. 

The  Director  requested  permission  to  pursue  another  matter,  namely,  for  the 
Library  to  take  a  positive  posttire  with  a  black  committee  to  arrange  for  (1)  a 
series  of  6  to  8  lectures  on  black  literature  to  be  held  for  adults  with  a  similar 
series  for  children,  (2)  a  series  on  films,  and  (3)  a  series  on  recordings,  the 
three  series  to  be  held  weekly  and  in  conjunction  with  Grove  Hall  and  in  advance 
but  leading  up  to  a  new  Dudley  Street  Branch  Library.  Initially  these  lectures 
would  be  held  at  Grove  Hall,  Parker  Hill,  Egleston,  and  Mattapan  Branch  Libraries. 
He  stated  that  he  would  propose  Karl  Etynoe  to  do  the  black  literature  for  adults, 
Mrs  Beryl  Robinson  (recently  retired  from  the  Ubrary  staff)  to  do  them  for  children, 
Edward  ^Itier  of  the  Library  staff  to  present  the  film,  program,  and  William  Lewis 
of  the  Library  staff  to  present  the  recordings  program.  He  pointed  out  that  this 
would  offer  a  contribution  by  the  Library  completely  to  the  black  community. 


i 


I 


Sears  Roebuck  in  a  letter  to 
a  grant  from  the  Sears  Roebuck 
ir  representatives  who  had  said 
public  institutions  they  would 
of  the  Inner  City. 

grant  desired  and  the  Director 
from  $^,000.  to  $25,000.  to  cover 
to  offer  an  honorarium,  although 


CO 


He  stated  that  he  had  broached  the  matter  to 
suf'gest  that  there  be  explored  the  possibility  of 
Foundation,  that  he  had  conferred  with  one  of  the 
that  althouf'h  they  usually  did  not  make  grants  to 
entertain  a  proposal  for  doing  something  in  terms 

The  President  inquired  as  to  the  size  of  the 
stated  that  the  amount  discussed  had  been  a  grant 
costs  and  that  the  Director  would  like  to  be  able 
this  may  not  be  necessary. 

The  consensus  of  the  meeting  was  that  the  Director  be  authorized  to  proceed 
along  the  lines  of  his  presentation  for  inaugurating  a  program  of  black  literature, 
films,  and  music  recordings  for  the  black  community. 

The  President  inquired  as  to  the  status  of  the  new  South  End  Branch  Library. 

The  Director  reported  that  he  had  inspected  the  new  building  on  the  preceding 
Mondav  in  company  with  Its  architects  and  with  representatives  of  the  PFD,  that 
the  b^iildinr  was  reasonably  complete,  and  that  it  will  be  a  vei^^  interesting  building. 
The  Director  pointed  out  that  the  Ubrary  has  also  made  a  request  to  the  Division 
of  Library  Extension  for  funds  to  establish  a  Multilingual  Center  in  the  South  End. 

The  Director  stated  that  with  the  opening  of  the  new  Grove  Hall  Branch  Library 
he  would  like  to  make  official  announcement  of  the  closing  of  the  Mt  Bowdoin  Branch 
Library  and  that  he  would  like  to  discontinue  3er\'ice  there  on  Etecember  11  and 
incorporate  a  large  part  of  its  collection  into  that  at  Grove  Hall. 


I 


I 


On  motion  duly  made  and  seconded,  it  was 

VOTED:   that  the  Mt  Bowdoin  Branch  Library  and  all  library 
services  thereof  be  discontinued  on  and  after 
December  11,  1970; 


and 


VOTED:   that  notice  hereby  be  given  to  the  Nelson  Realty  Trust, 
1  State  Street,  Boston,  Massachusetts  by  the  City  of 
Boston,  acting  by  and  through  the  Board  of  Trustees 
in  charge  of  its  Library  Department,  as  of  December  1, 
1970  of  its  intention  to  vacate  the  premises  at 
27^  Washington  Street,  Dorchester,  at  the  earliest 
possible  date  after  December  11,  1970. 


Dissolved  at  5:!45  p.m. 


Secretary 


I 


I 


198 


191) 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  December  11,  1970 


A  rppular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston^was  held  at  the  Grove  Hall  Branch  Library  at  3:^U  p.m. 

Present:  Messrs  Canham,  Murray,  O'Connell,  and  Rabb. 
The  President,  Mr  Rabb,  in  the  chair. 

The  minutes  of  the  regular  meeting  of  November  13,  1970  as  presented 
were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 

;S°S;SdK.S.°S2  OlS  wi::.l.Uon  h„.  .*.  .p,ro,.l  or  th.  Cit,  «di.or, 


I 


I 


To  City  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  ^  Materials 
Books 


Total 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  &  Materials 
Books 
Equipment 


Total 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  &  Materials 

Personnel 


NOVEMBER 


$383,883.59 
10,3^6.30 

U97.21 
36,798.32 

$U31,5U0.92 


$105.00 

25.5I4 

79.25 

20,273.^2 

179.39 
$20,662.60 


$70,021.89 

2,115.26 

19,588.92 


CO 


I 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be 
charged  as  follows  for  the  month  of  November  1970,  provided  that  payment  of 
bills  from  City  Appropriation  has  the  approval  of  the  City  Auditor: 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  t   Materials 

Books 

Current  Charges  f?r   Obligations 

Equipment 


Total 


To  Tr^ist  Funds 

Personal  Services 
Contractual  Services 
Supplies  &■  Materials 
Books 
Equipment 


Total 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  <^i-  Materials 

Personnel 


N0VE14BER 


$333,888.59 
19,108.26 

U,879.31 

36,798.82 

7,U35.36 

58.00 

$U52,168.3U 


$105.00 

25. 5U 

79.25 

20,273.U2 

179.39 
$20,662.60 


$70,021.39 

5,105.148 

19,583.92 


The  Director  made  the  following  report  on  personnel  for  the  month  of 
November  1970. 

Personnel  Activity: 


Full-time  employees: 


Budgeted 
Positions 


Nov.  1   Qnployed   Terminated   Dec.  1 


General  Administrative 
Offices 


I 


I 


Professional 
library  Assistants 
Clerical 

Part-time  in  F.T.E. 


11 

17 
8 


0 

"35 


10 
15 

0 

in 


10 

15 

9 

"3C 
0 


200 


201 


Budgeted 
Positions 


General  Library  Services 


Professional 
Pre-Professional 
Library  Assistants 

Part-time  in  F.T.E. 


92 
22 

110 

"22ll 

0 

22ir 


Research  Library  .Services 


50 
13 


Professional 
Pre-Professional 
Library  Assistants 


Part-tiine  in  F.T.E.  0 

117 


Business  Operations 

Professional 
Library  Assistants 
Clerical 
Mechanical 
Bindery 

Fart-time  in  F.T.E. 


9 

22 

70 

18 

120 

0 

120 


Res ourc es  and  Processing 


27 
7 

U6 
"TO 

^art-time  in  F.T.E.     0 

^5 


Professional 
Pre-Professional 
Library  Assistants 


Totals 

Professional 

Pre-Professional 

Library  Assistants 

Clerical 

Mechanical 

Bindery 

Part-time  in  F.T.E, 


181 
U2 

236 
30 
70 
18 

0 
577 


Nov.  1   anployed   Terminated   Dec«  1 


85 
29 

22/11. U 
217  .U 


U8 
12 

51 

111 

,114 
111.5 


1 
9 

25 
63 
16 

im 
0 


23 

13 

73 
T09 

1/.6 

10913 


167 

5U 

2U0 

3U 
63 

16 

■5711 
2U/12.5 

586.5 


1 

1 

JL 

9 


1/.5 


iM 


1 

1 
lU 


_i. 
17 


17.9 


1 
1 

2 

"TT 


h 


1 
1 

9 

1 


iT 
12" 


85 
29 
97 

ni 

22/11. u 

222. u 


U8 
12 

2/1.0 
IIU.O 


1 

9 
2U 

63 
17 

TTH 
0 

mr 


23 

13 
71 
107 
2/1.0 


167 

$U 
2U5 

33 

63 

17 
579 
26/3 3. U 

592  .I4 


I 


I 


Retirements 

Baryl   Y.  Robinson,  Readers  Advisor  for  Children,  November  2k,   1970. 

Appointments  to  Emeritus  Status 

Beryl  Y.  Robinson,  Readers  Advisor  for  Children,  Emeritus,  November  25,  1970. 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded  it  was 


CO 
r-l 

o 


and 


i 


I 


1 


I 


VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 

or  Elizabeth  B.  Brockunier,  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  Kevin  T.  Fitzpatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  January  U,  1971* 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
.  Revised  Ordinances  of  I96I  Philip  J.  McNiff,  Director, 

or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Elizabeth  B.  Brockunier,  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  Kevin  T»  Fitzpatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign  the 
pajTolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  February  1,  1971. 


The  Director  stated  that  it  was  necessary  at  the  present  meeting  to  authorize 
the  delegation  of  authority  for  routine  operating  procedures  for  the  calendar  year 
1971. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:   that  Philip  J.  McNiff,  Director,  or,  upon  his  delegation, 
John  J.  Connolly,  Associate  Director,  or  Elizabeth  B. 
Brockunier,  Assistant  to  the  Library  Director,  and  Secretary 
of  the  Tn^stees,  or  Louis  A.  Sasso,  Assistant  to  the 
Library  Director,  be  and  hereby  is  authorized  to  act  on 
behalf  of  the  Trustees  in  the  administration  of  the  personnel 
procedures  established  by  them  for  the  appointment  of  all 
officers  and  employees  of  the  Library  up  to  but  not  including 
the  level  immediately  below  that  of  the  Director,  and  to  fix 
the  remuneration  for  all  such  officers  and  employees  subject 
to  the  salary  and  wage  scales  as  currently  established  by 
vote  of  the  Trustees,  said  appointments  and  changes  in  re- 
muneration to  be  reported  to  the  Trustees  at  their  next 
meeting  for  confirmation. 

and 


'202 


208 


VOTED: 


and 


VOTED: 


and 


VOTED: 


that  Philip  J.  McNiff,  or  upon  ^i^  delegation,  John  J. 
Connolly,  Associate  Director,  or  El"«^*^/'  f  ?!Xes 
Assistant  to  the  Director,  and  Secretary  of  the  Truste^, 
or  Kevin  T.  Fitzpatrick,  Supervisor,  Business  Operations^ 
be  and  hereby  is  a.'thorized  to  sign  on  behalf  of  the  Board 
Tn   annroval  of  the  payment  of  all  vouchers  or  bills 
covS  expenditures  incurred  in  terms  of  one  quarter 
ofthe  197?^budget  allowances,  but  in  no  case  exceeding 
?hose  ii  the  bulget  estimates  for  the  fiscal  year  1971, 
S  app^ved  by  the  Board  of  Trustees  on  October  16,  1970, 
^id'^^^ents  to  be  reported  to  the  Board  at  its  next 
regular  meeting  for  confinnation. 

that  until  January  1,  1972,  the  ^f^^f  f '  J^^^,^^^^"^""'' 
the  Director,  and  the  Associate  Director,  be  and  they 
hereby  are  severally  authorized  to  sign  any  and  all 
contracts  voted  to  be  made  by  the  Board  in  the  name  and 
betelf  of  the  City  and  any  and  all  communications  in 
connection  with  the  award  of  contracts  so  voted  or 
recommended  to  be  so  voted. 

that,  for  the  signing  of  checks  drawn  upon  the  Pe";y  cash 
checking  accounts  of  the  Library,  Catherine  A.  farrell, 
^^oi^  Accountant,  John  J.  Connolly,  Associate  I5irector, 
S^izSeth  rBrockunier.  SecretaiT  of  the  Trustees,  Clerk 
of  Sle  SoSoraiion,  or  Kevin  T.  Fitzpatrick,  Supervisor, 

and  countersign  a  checks 

4.  ^  o  P^Qolii+ion  from  the  Citv  Council  of  November  23, 
The  Director  presented  a  Resolution  irom  uuc  ^  ^^^.A-r   efforts 

Board. 

The  Director  reported  that  the  Associate  Director  and  he  had  attended 

a  meeri^gT^hr^it^  CouncU  Committee  on  ^^P-///-rLlbr^^To"tr care 
with  an  order  for  an  appropriation  of  a7U,000  for  the^Li       ry         ^^  ^^^^ 

li^Zr.^r.lATJr^'lir^^eT^Z  rrtLI  had  bU  a  satisfacto^  one, 


I 


I 


CO 


I 


I 


I 


I 


He  reported  that  subsequently  that  sairie  afternoon  he  had  attended  a 
meeting  of  K^ads  of  the  larger  City  Departments  called  by  the  Director  of 
Administrative  Services,  l^   Edward  T.  Sullivan,  to  discuss  the  critical 
financial  position  of  the  City  and  to  caution  Department  Heads  to  not  spend 
budgeted  money  unless  necessary.  He  stated  that  the  Library's  budgetary 
commitments  had  been  re-examined  and  that  it  was  anticipated  that  it  might 
be  possible  to  turn  back  $30,000.  to  $U0,000.  this  year,  that  to  t\irn  back 
this  sum  had  been  agreed  upon  at  the  time  the  Library  had  changed  over  from 
outside  contractual  arrangements  for  certain  services.  He  stated  that  in  the 
1971  Budget  Requests  perhaps  some  money  could  be  eliminated  Jn  the  funds  for 
equipment,  but  that  most  cut  backs  in  expenditures  in  the  categories  described 
by  Kr  Sullivan  had  already  been  made,  such  as  retrenching  in  personnel  services 
by  assigning  the  work  performed  formerly  by  five  to  four  people. 

The  Director  then  discussed  personnel  requirements  when  the  move  is  made 
to  the  new  Addition,  stating  it  was  hoped  to  hold  the  increase  in  Professional 
Assistants  to  a  minim\im  but  that  an  increase  could  be  expected  in  maintenance 
personnel,  and  that  it  was  incumbent  upon  the  Library  to  not  make  the  mistake 
of  having  a  multiplicity  of  rooms  to  man  on  a  shift  system.  He  called  attention 
to  the  fiscal  difficulties  being  experienced  elsewhere  in  large  cities,  such  as 
New  York,  Cleveland,  Los  Armeies,  with  Chicago  being  the  exception.  He  stated 
that  ii  the  appropriation  requested  for  1971  is  approved  basically  the  Library  will 
be  doing  well  and  that  a  reexamination  of  the  1971  Budget  requests  will  be  made 
with  the  Library's  department  heads  on  the  following  Monday. 

The  Director  stated  that  in  conformance  with  the  requirements  of  the  contract 
between  the  City  of  Boston  and  the  Division  of  Library  Extension  he  was  submitting 
an  Eastern  Regional  Library  Service  budget  to  cover  the  calendar  year  for  1971  for 
formal  adoption. 

On  motion  duly  made  and  seconded  it  was 

VOTED:   that  the  budget  for  the  calendar  year  1971  for  operation 

of  the  Eastern  Regional  Library  System  be  adopted  as  follows: 


SCHEDULE  A 

C  1 

Services 


SCHEDULE  B 

— n — 

Services 


Personnel 

Books  &  Library  Materials 
Audio-Visual  T^sterials 
Equipment 

Contractual  Services 
ether  Operating   Expenditures 

Total 


$167,328.50  $120,619.^0 
81,000.00   276,221.83 


U2, 500.00 

6,750.00 

17,000.00 

36,825.00 


U2,500.00 

6,750.00 

11,000.00 

36^825.00 


$351,U03.50  $U93, 916.33 


Total 

$287,9U8.00 
357,221.83 

85,000.00 

13.500.00 

28,000.00 

73,650.00 

$8U5, 319.83 


The  Director  stated  that  in  order  to  bring  up  to  date  at  the  end  of  the  year 

Change  Orders  in  the  contract  for  construction  of  the  Addition  he  wa^  submitting 

for  confirmation  a  list  on  the  Change  Orders  Nos.  1-37  which  had  been  authorized 
as  amendments  of  the  contract  with  Vappi  and  Company,  Inc. 


204 


205 


On  motion  duly  made  and  seconded  it  was 

VOTED:   that  the  contract  with  Yappi  and  Company,  Inc.,  ^cr  the 
construction  of  an  addition  to  the  Boston  Public  Librarj^ 
in  Copley  Sauare,  Boston,  Massachusetts,  be  amended  to 
include  chaAges  in  the  specifications  as  set  forth  below 
in  Change  Orders  Nos.  1-37,  and  that  said  contract  be 
descreased  bv  an  amount  of  two  million  one  hundred  thirty 
sev-n  thousand  twenty-six  dollars  ($2,137,026.),  thereby 
making  a  new  contract  cost  of  an  amount  not  to  exceed 
twenty-one  million  seven  hundred  fifty  thousand  nine 
hundred  seventy-four  dollars  ($21,7^0,97U.} : 


July  23,  1969 
July  23,  1969 
July  23,  1969 
July  23,  1969 


I 


Deduct  -  Alternate  No.  1  (Elimination  of  Control  Panel) 
Alternate  No.  2  (Substitution  for  Granite  in  Hall) 
Substitution  of  Otis  Elevator  for  Montgomery 


Deduct  - 


Add 
Deduct  - 
Deduct  - 


Deduct  - 


July  23,  1969 
July  23,  1969 

July  23,  1969  Deduct  - 

July  23,  1969  Deduct  - 

July  23,  1969  Deduct  - 

Jiay  23,  1969  Deduct  - 

July  23,  1969  Deduct  - 

July  23,  1969  Deduct  - 

July  22,  1969  

July  23,  1969  Deduct  - 

October  3 ,  1969  Deduct  - 

October  2,  1969  

December  16,  1969  -  -  -  - 

Januar:-  Hi,  1970   


Change  Order  No.  2 
Change  Order  No.  3 
Change  Order  No«  U 
Change  Order  No.  5 
Change  Order  No.  6 
Change  Order  No.  7 
Change  Order  No.  8 
Change  Order  No.  9 
Change  Order  No. 10 
Change  Order  No ,11 
Change  Order  No. 12 
Change  Order  No. 13 
Change  Order  No.lU 
Change  Order  No.l^ 
Change  Order  No.  16 


(Elimination  of  Watchmen) 
(Reduction  of  Planting) 
(Change  in  Excavation  Work) 
(Change  in  support  of  floors) 
(Change  in  concrete  walls) 
(Elimination  of  granite  paving) 

(Deletion  of  Carbon  Filter 

Panels ) 
(Substitution  of  Lighting 

Fixtures ) 
(Vappi  reduction  because  of 

Change  Orders  1-9) 
(Insertion  of  new  Federal  Wage 

Schedule  in  Contract) 
(Change  in  pouring  concrete 

mats) 
(Reduction  in  work  to  finish 

basement  floor) 
(Deletion  of  waterproofing 

section) 
(Change  in  footing  dimensions) 


(Changes  in  special  forms  in 
foundation  concrete  specifi- 
cations ) 


$23,888,000. 

-  132,^00. 
$23,755,500. 

-  73U,000. 

$23,o21,5ot). 

^  63,993., 

$23,085,U93. 

-  57,000. 

$23,02a,U93. 

-  10,000. 

$23,Oiy,U93. 

-  Uo,ooo. 

$22,978,U93. 

-  U^2,000. 

$22,526,1493.. 

-  25.000,  ^ 

$22,501,^93.  ■ 

-  66,000. ™ 

$22,U35,U93. 

■  32,000. 

$22,U03,U93. 

-  198,000. 

$527^0^711937 

-  100,000. 

$22,105, U93. 

no  change 
$22,105,1493. 

-  39>298. 
$22,066,195." 

-  2,515> 
$22,063,6^0. 

no  change 
$22,063,68o. 

no  change 
$22,063,680. 

no  change 
$22,063,680. 


I 


I 


CO 

o 


Januarj'  28,  1970 
March  16,  1970 
March  16,  1970 
March  16,  1970 
March  21,  1970 
March  27,  1970 
April  1,  1970 

July  2U,  1970 
July  2U,  1970 
July  2U,  1970 
July  2U,  1970 
October  l5,  1970 


$22,063,680. 
(Substitution  of  x^aterproofing    no  change 
specifications )  $22,063,680. 

(Provisions  of  Watchmen  Service)  •«•   6,523. 

$22,070,203. 
(Changes  in  concrete  mixtures)    +     10,5U7. 

$22,080,750. 
Deduct-  Change  Order  No. 20   (Substitution  of  bleak  annodized  -  283,000. 


-  -  -  -  Change  Order  No.l? 
Add  -  Change  Order  No. 18 
Add   -  Change  Order  No. 19 


Deduct-  Change  Order  No. 21 
Add  -  Change  Order  No. 22 
-  -  -  -  Change  Order  No. 23 
Add  -  Change  Order  No.2U 
Deduct-  Change  Order  No. 25 
Deduct-  Change  Order  No. 2 6 
Deduct-  Change  Order  No. 2 7 
Deduct-  Change  Order  No .28 


October  23,  1970   Deduct-  Change  Order  No. 29 


I 


December  3,  1970 

December  3,  1970 

December  3,  1970 

December  3,  1970 

December  3,  1970 


Deduct-  Change  Order  No. 30 
Add   -  Change  Order  No. 31 


aluminum  for  bronze) 
(Provision  of  steam) 

(Acceptance  of  vraterproofing 

bid) 
(Changes  in  Finish  Hardware 

specifications ) 
(Continuation  of  Guard  Service) 

(Adjustment  to  Finish  Hardware 

Allowance ) 
(Miscellaneous  Changes) 

(Miscellaneous  Plans) 

(Sheathing  credit) 

(Elimination  of  Shops) 

(Revisions  to  Architectural 

Details ) 
(Minor  structural  revisions) 


Deduct-  Change  Order  No. 32   (Revisions  to  Second  Floor) 


Deduct-  Change  Order  No. 33 
Add   -  Change  Order  No.3U 


$21,797,750. 

-  33.500. 
$21,7614,250. 

•*•  110,800. 
$21,875,050. 

no  change 
$21,875,050. 

+     22,921. 

$21,897,971. 

-  145,200. 
$21,855;771. 

-  1,500. 

$21,851,271. 

-  3.006. 
$^1,8148,26^. 

-  11,500. 
$21,036,765. 

-  SU.OOO. 

$21,782,765. 

527. 

$21,782,238. 

^      auo. 

$21,782,678. 

-  5.1i62. 
$21,777,216. 

-  20,05U. 
$21,757,162. 


December  3,  1970   Deduct-  Change  Order  No. 35 


December  3,  1970 
December  3,  1970 


-  -  -  -  Change  Order  No. 36 
Deduct-  Change  Order  No. 37 


(Revisions  to  hanging  portions 

of  structure) 
(Revisions  to  Drinking  Fountain  •*•    3^1463. 

and  Fire  Hose  Cabinet)       $21,760,625. 
(Revisions  to  Mechanical  System)-   .^^7U5. 

$21,75ii,380. 
(Relocated  Entrance  to  Audio-    no  change 

Visual)  $21,75U,88o. 

(Revisions  to  glass  in  Skylight)  -   3,906. 

$21,750,9714. 


I 


The  Director  reported  on  the  status  of  the  Addition  that  consideration  of  further 
savings  in  the  steel  construction  is  in  process,  roughly  a  savings  of  approximately 
$100,000,  leaving  the  amount  of  $l50,000.  in  savings  yet  to  be  achieved.  He  stated 
that  if  the  Trustees  approve  an  approach  would  be  made  to  Robert  T.  Kenney  of  PFD 
for  permission  to  use  those  funds  appropriated  for  construction  of  branch  libraries 
which  had  not  been  used  for  this  purpose,  also  the  postponement  of  construction  of 

a  Lower  Mills  Branch  Library.  He  stated  that  progress  on  the  new  Addition  continued 
good,  with  the  concrete  for  three  sections  being  poured  that  day. 


207 


He  ..porte.  in  -Pect  -  tne  --  ^  T /—^.^^^^^^^ 
practically  complete  but  waiting  on  ^"PPjy^"2„^kinron  the  outside  of  the  building, 

sss  ;;.T™£-r„ -:rr^-.  s.  -Si. . ...» «o, ...  ..»i.c 

had  been  done. 

4-  H  +ba+  the  cleaning  of  the  exterior  of  the  Central  Library 
The  Director  reported  that  the  ^J®f  ?^^-  ^^    ^^  ppn  that  despite  Library 
,,3  practically  completed  ^^l^XnlfJtor\^^^^^  the  early  norning 

objections  the  -°^^  P^^^^^/^.^f^i^^^^^        in  respect  to  guests  of  neighboring 

hours,  causing  a  ^^^  P^^^^^/f  ^i^^itch  of  noise  at  night, 
hotels  who  were  subjected  to  a  ni^^n  pix»cn  w 

working;  on  the  project. 

+^^  fhpf  PS  a  result  of  Collective  bargaining  an  agreement  had 

sign  the  agreement. 

On  motion  duly  made  and  saconded,  it  wss 

VOTED:   that  the  President  or  the  Vice  ^^^f /f^"*  ^/'  ^^^  ^"^  ^' 
hereby  authorized  to  sign  on  behalf  of  the  Board  oi 
^ustees  of  the  B-.bllc  Libr.^  of  the  f  *y/f/^^*°"  . 
an  l-repment  between  the  Library  Department  of  the  City 
:?  Boston  and  local  Union  !)o.  56  of  the  Interruttional 
ft-otherhood  of  Bookbinders  for  the  period  October  1^, 
1970  through  September  h,   1972. 

Ubrar>-  officers  effective  January  7,  1970. 

The  President  reported  on  his  inc.uiries  in  the  matter. 
On  motion  made  by  Mr  0<  Connell  and  seconded  it  was 

VOTV.D:   that  the  salar^^  of  Philip  J.  McHiff,  Director, 
and  Librarian,  be  established  at  $30,000.  per 
annum,  effective  January  7,  l^f^- 


1 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  January  8,  1971 


I 


CO 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  U:50  p.m. 

Present:  iMessrs  Murray,  Parker,  and  0' Connell  (proxy). 
The  Vice  President,  Monsignor  >hirrai',  in  the  chair. 

The  minutes  of  the  regular  meeting  of  December  11,  1970  as  presented 
were  approved. 

Followinc^  approval  by  the  Director  and  in  accordance  with  the  authority 
dele'-ated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charred  as  follows  for  the  month  of  December  1970,  provided 
that  pxnenditures  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


DECEMBER 


To  City  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 


I 


I 


TOTAL 


To  Trus"*"    I^inds 

Personal  3er''^ices 
Contractual  Ser^^ic^r 
Supplies  and  Materials 


TOTAL 


$526,092.09 
21,797.U9 

893. a^ 

35U8, 783.03 


$  63.00 

385. 3U 

70.00 

4)51B.3U 


To  Special  Appropriations 

Eastern  Regional  Library  Program 

Books 

Supplies  and  Materials 

Personal  Services 


$33,017.99 

7,869.U3 

25,068.60 


Following  approval  by  the  Director  and  in  accordance  with  the  ai^thority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be 
charred  as  follows  for  the  month  of  December  1970,  provided  that  nayment  of 
bills  from  City  Appropriation  has  the  approval  of  the  City  Auditor: 


Dissolved  at  3:5^8  p.m. 


-ZLM 


fl  ItyvnA"'''^^^ 


I 


DECEMBER 


I 


Secretary 


To  Citv  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Current   Char[:es  and  Cbli'^stions 
Equipment 

TOTAL 


$526,092.09 

35,516.77 

11,299.U1 

862.60 

UaB2.00 

$577,952.87 


209 


208 


To  Trust  F^irds 

Personal  Sorvices 
Contractual  S^r\^ices 
Supplies  and  Materials 


TOTAL 


$  63.00 

38^. 3U 

70.00 

$^18. 3U 


I 


To  '^^pecial  Appropriations 

Eastern  Regional  Public  Ubrary  System 

Books 

Supplies  and  Materials 

Personal  Services 


$33,017.99 

8,U20.C8 

2^,068.60 


The  mrector  made  the  following  report  on  personnel  for  the  month  of 
December  1970. 


Personnel  Activity; 

Full-tine  <^mp]oyees: 

Bud 

Lgeted 

Po-- 

:itionr^ 

nppp.ral  Admini s trative 

Offices 

Professional 

11 

Libr^^r:.''  Assistants 

17 

Clerical 

8 

General  Library  Service 

s 

Jer.  ■! 


.■^ed  Ter  "^^2^211^211  J  ^^  •  ^- » 


10 

15 
9 


Professicnpl  9^ 

p-re-Pro.^essional  22 

Librrrv  Assistants  T^^ 

Part-time  in  F.T.E.  0 


85 
29 
97 

22/11. U 

22?, U 


2 
3 


2 

h 


10 

Hi 

9 

"15 


85 
29 
96 


.0 

22/ll,U 
221. U 


Research  Librar;/  Services 


Professional 
Pre-?r of ess  ional 
Library  Assistant? 

Part-time  in  F.T.E 


50 

13 

5U 
lT7 

0 

117 


U8 
12 

Tl3 

2/D.O 

iiU.o 


2_ 

2 


2^ 
1 


h8 
12 

5h 
nC 

2/T.Q 
115.0 


I 


CO 

1—1 

o 


I 


I 


I 


I 


Budgeted 

Pes 

litions 

Dec.  1 

Business  Operations 

1 

Prcfossicnal 

1 

Library  Assistants 

9 

9 

Clerical 

22 

2h 

Mechanical 

70 

63 

Binder^'- 

13 
120 

17 

Part-time  in  F.T.IT. 

0 
120 

0 

111. 

Resources  and  Process: 

Lng 

Services 

Professional  27 

Pre-Professional  7 

Library  Assistants       b6 

■^ 
Part-time  in  F.T.E.       0 

"TO 


Totals 

Professional 

Pre-Professional 

Library  Assistants 

Clerical 

ilechanical 

Bindery 

Part-time  in  F.T.E. 


181 
\x2 

236 
30 
70 
18 

T77 

0 

F77 


Dec.  1  Emr)1  oyed  Terminated   Jan.  1 


3 

T 
T 


2 

1 
1 

IT 


23 

13 

71 
107 
2/1,0 

l5o5To 


2- 
1 


_?7 
27 

l/.'4 


167 

5a 

2U5 
33 
63 

17 

2 6/13. U 
592. U 


2 

6 

3 

11 


o 

c 


33 
2 

1 
1 

IT 
i/.li 

"39l^ 


1 

9 
22 

65 
16 

113 
0 

113 


23 

13 

\ 

1/.6 
BlT3 


167 
51i 

218 

31 

65 
16 

T5i 

13.0 

56a.  0 


Appoint.Tnents  to  Officer  Rank 

Gaynell  Mathson,  Acting  Branch  Librarian,  Gharlestown,  November  23,  1970 
Suzanne  K.  Gray,  Coordinator  of  Science,  December  9,  1970 
Rita  y.  Linn-en,  Business  Branch  Librarian  (PU),  December  9,  1970 
Paul  B.  Swenson,  Assistant  Curator  of  Prints  (P3),  December  9,  1970 

Appointments  to  Penianent  Staff 

Michael  Andrews,  Junior  Building  Custodian,  Buildings,  December  l5,  1970 

Retirements 

^relyn  Kommuller,  Principal  Library  Assistant,  Jamaica  i  lain,  December  31, 
1970 


211 


210 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  notion  duly  nade  and  seconded  it  was 

VOTED:   that  s^ibject  to  the  approval  of  the  t!ayor  in  accordance  with  the 

pro^'isions  of  Section  £2  of  Chapter  3  of  the  Revised  Ordinances  of 
1961  Philip  J.  McNiff,  Director,  or  upon  his  delegation  John  v. 
Connollv,  Associate  Director,  or  Elizabeth  S.  BrockiinJer,  Assistant 
to  the  Director,  and  Secretary  of  the  Trustees,  or  Kevin  T.  ''it^- 
r,atrick.  Supervisor,  Business  Operations,  he  and  hereby  is  authorised 
to  sign  the  na-.-roUs  of  the  Librarj-  in  representation  of  the  Trustees 
for  a  period' not  to  exceed  four  weeks  from  March  1,  1971. 

The  D-- rector  reported  that  as  a  result  of  a  neeting  of  the  "larso"  City  of 
Boston  d^n^rt'ent  he^ds.  and  a  telephone  call  fron  the  top  fiscal  officer  ^^f  the 
r^t\y.e   1P71  Library  budget  figures,  as  s-br^itted,  had  been  reexar.uned  and  tha. 
certain  reductions  in  the. e  figured  were  being  recommended  because  of  the  =^^t  ^'^ 
n^ncial  situation  of  the  City  of  Boston.  Following  discussion,  on  motion  duly  made 
and  seconded  it  was 

that  the  budir-t  estimates  for  the  operation  of  the  Library  in  1971,  as 
adopted  by  the  Board  on  October  16,  1970  and  transmitted  to  the 
Administrative  Services  Departnent,  be  reduced  as  follows: 


I 


VOTED: 


1.  Personal  Services 

2.  Contractual  Services 

3.  Supplies  and  Materials 

U,  Current  Charges  and  Oblicaticns 

5,  Equioment 


$70,000 
U0,000 
21,000 
.^0,000 
30,000 

$211,000 


I 


The  Director  reportnd  that  at  an  earlier  rreetinc  the  Board  had  authorized  the 
P-«sid«nt  or  the  Vice-Presid-.nt  to  sign  on  behalf  of  the  Trustees  a  union  contract 
for  Sewers  in  the  Bindery,  that  subsequently  the  Corporation  Counsel  and  the 
M^or  had  signed  the  contract  without  the  signature  of  the  -rosidont.  Upon  receipt 
o7a  cooy  cf  the  signed  contract  the  question  was  raised  by  the  Library  as  to  why  the 
cort-act  had  b^en  T.?ocessed  without  the  signature  of  a  member  of  the  Board  and  word 
wa^'*  rivf-n  that  the^  Com  or  at  ion  Counsel  had  'Stated  that  such  was  not  required.  Tne 
Wre?tor  -oint^d  out  that  this  action  was  in  corJlict  with  the  Trustees  responsibility 
for  control  ever  its  personnel  as  stix^ulated  in  Section  6,  Chapter  m   of  the  Acts  of 
1P70  '  The  Board  authori7.ed  the  Director  to  pursue  the  mtter  with  the  Corporation 
Counsel  as  they  are  cf  the  opinion  that  the  Trust-^es  should  be  signatories  of  all 
such  contracts. 

The  Director  reported  that  at  the  time  of  the  negotiations  b-tween  the  Library 
and  th'r:^  Professional  Staff  Association,  the  matter  of  salary  increases  for  ?re- 
nrofessionals  as  they  progress  in  library  school  was  left  to  be  worked  oiit  at  a 
later  date.  The  Staff  Association  felt  that  the  present  system  based  on  the  com- 
pleticn  of  each  quarter  of  the  course  work  was  inequitable  since  students  at  oi.onons 
had  to  complete  three  covj^ses  at  four  credits  each  before  receiving  their  first 
increment.  In  view  of  this  the  matter  has  been  discussed  with  representative  of  the 
Staff  Association.  It  is  the  consensus  of  opinion  that  the  present  salarj^  GChed'ole  for 
Pre-rrofessionals  ($6800  -  $81^0}  be  maintained  and  that  pre-professionals  receive 
1/36  of  $1^<0  (the  spread  between  $6800  and  $81^0)  for  each  credit  of  course  work 
successfully  completed  to  become  effective  January  1,  1971.  '^i'^^Y''''^^  ."^''I't^d 
$37.50  ner  credit.  There.^ore,  regardless  of  th^^  librarj^  school  attended  all  Pre- 
professionals  would  receive  the  same  increm.ent-  -^er  course. 


I 


Following  discussion,  and  upon  a  motion  duly  made  and  seconded  it  was 


I 


VOT^D: 


that  the  oresent  salary  scale  for  ^re-Professionals  ($6800  -  $81^0) 
be  maintained  but  that  effective  January  1,  1971  Pre- Professionals 
shall  receive  1/36  of  $13^0  (the  spread  between  $6800  and  $8l50)  for 
each  credit  of  course  w«^rk  successfully  completed,  as  follows: 


CO 


Credits 

0 

$6800 

3 

6913 

6 

7026 

9 

7139 

12 

7252 

15 

7365 

18 

7)473 

21 

7591 

2h 

770U 

27 

7817 

30 

7930 

33 

ROUO 

36 

3150 

0 

u 

8 
12 
16 
20 

2k 
28 
32 
36 


$6800 
6950 
7100 
7250 
7lj00 
7550 
7700 
7850 
8000 
8150 


I 


♦   $112.50  rounded  off 
*«   last  two  payments  reduced  to  stay  with  f^alar^^  range 

The  Director  stated  that  he  would  like  to  prooose  to  the  Board  the 
establishment  of  positions  of  Honorary  Curatorships.  After  discussion, 
action  on  the  matter  was  deferred  until  such  time  as  all  Trjstees  are  in 
attendance  at  a  meeting. 

A  report  was  made  by  the  Director  on  the  progress  of  work  on  the  Addition,  that 
-steel  was  in  nlace  to  the  roof  line  or  Boylston  Street,  that  work  on  the  erection  of 
st-el  was  ccntinuinr  on  the  Blarden  Street  sid^,  that  many  pours  rf  concrete  had  been 
made  c^n  the  second  floor  level,  and  that  duct  work  had  been  started  in  the  basement. 
n<»  indicated  all  was  going  well. 

In  the  matter  of  the  branch  library  building  program  the  Director  reported  as 
follows : 


South  Snd  Branch  Library 
Dudley  Street  Branch  LTbrary- 


Lower  Mil"" 3  Branch  library  - 


building  completed,  await iii^  deliv^r^^  of  f\:rriiture. 
further  reoort  from  ^^W  ic  Facilities  Departr-ent 
receiver!  by  tbr   Library'  requesting  fvrther  comments 
frc^  the  Librar^^  on  the  type  of  building  to  be 
erected. 
no  action. 


I 


The 
3t   accre 


e  Director  reported  that  scholarships  cf  $200  ^ach  had  been  awarded  for  study 
edited  library  schools  to  the  following  four  members  of  the  staff: 


212 


213 


Jo  Anne  M,   Posch 

TVn-Pro^p'^sional  Libyan-  Arsist??nt 
'•'/ist  Bostor/Orier.t  Hp^ghts 
Joseph  H,   Center  Sohnlarship 

Joan  ^tirfieU 

Pre^Pvofessi^^n^l  lihrarj"  Assistant 

^onn '^11 3-/ Ja-na J  ca  ^lai  n 

Alfrec'  H^!nenvTn.y  Schrlnr'^hip 

Joseph  A.   Horn 

^re-Profession?'')   T  ibrr.T-^-  A^s-'stant 
T^oc^ssing  -  Forei^rn  l^ngusiZ^   Cat^^loging 
Dnniel  "^^^^rp  Ford  Scholarship 

Helen  C.  '':inia.r'is 

Pre-Professional  Library  Ass^st.^nt 
iprocessinc  -  English  I^n-jace  Catalorlnc 
Frqn'^is   ^>Vinner  Schclarship. 


Dissolved  5:30  p.m, 


I 


I 


CO 


I 


I 


Minutes  of  lieeting 
Administrative  Agency 


In  Board  of  Trustees 
Thursday,  January  28,  1971 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  U:00  p.m. 

Present:  Messrs  Itoray,  Parker,  G'Gonnell,  and  liabb. 
The  President,  I'lr  Kabb,  in  the  chair. 

The  minutes  of  the  regular  r..eetin,  of  January  3,  1971  as  presented  were 
approved  after  a  correction  had  been  made  therein. 

The  Director  stated  that  as  reported  at  an  earlier  -meting  the  new  collec 

,  ..        +„o^+  rr.-r   the  jewers  had  been  exeoutea  without  a  signature 

tive  bargaining  contract  for  toe  ^^^f^J"^^^^^^  ^^   ,.^  ^llan  arach.:an,  Spe- 

by  the  Library  Irusteo^.  ne  !^^  "■^j^^^^^g  ^^^  ^  contract  involving  Library 

cial  ^-^°2TkfZTc^Z   a  Libr'y  oSicial-s  signature,  stating  that  it 
personnel  ^^at  did  ot  carry  a  Libr»xj         ^^^^  ^^^  ^^^^   ^^^^  ,  ^  ^^^^^^_ 

zi toeTeSd^rt rvi^"/r:i ft  o^-gn  ^ ^^^^^^        sj^:: 

rftrd-af  r^  ^T'^^rT^^^t.^^^s^^  the  contract. 


I 


I 


The  Director  reported  in  the  matter  of  establishment  of  Honorary'  Curator- 
ships  that  he  believed  that  consideration  of  this  should  await  a  full  Board 
meeting.  He  commented  that  these  might  prove  helpful  to  the  Library-  as  such 
Honorary  'Curatorships  liad  been  at  the  universities  where  this  practice  was  in 
effect.  He  poinued  out  that  it  was  an  easy  way  in  v/hich  to  draw  into  partici- 
pation in  Library  activities  rieople  who  have  the  background  to  be  helpful  to  the 
special  interest  fields  of  the  Library. 

Tlie  Director  reported  on  the  present  status  of  the  1971  budget  that  he  had 
been  informed  by  the  Deputy  Director  for  fiscal  afiairs,  itr  itichard  VJall,  that 
the  Kayor  had  requested  that  a  cut  of  3',^  be  made  in  each  City  Department's  per- 
sonnel budget,  that  the  Library  after  conferences  had  already'  reduced  its  bud- 
get estimates,  but  that  Mr  VJall  had  stated  that  the  Library  could  not  be  excluded 
from  this  overall  departmental  reduction  of  S%   despite  reductions  already  made. 
The  Director  pointed  out  that  some  of  this  might  be  restored  later  if  the  3tate 
helps  out  the  cities  in  their  financial  plight. 

He  stated  that  the  Librarj^  will  have  to  reduce  by  S%   its  personnel  bud- 
get —  an  amount  of  4i303,000.,  that  this  will  be  difficult  to  encompass.  He 
stated  tlriat  this  amount  represents  salaries  of  25  to  30  positions,  that  this 
will  force  a  restudying  of  the  Libraiy  personnel  pattern,  with  the  probable 
result  of  replacement  of  more  positions  in  the  Professional  oervice  by  Library 
Assistant  ie'rvice  positions.  He  stated  that  action  in  this  matter  will  have  to 
be  prompt  in  order  to  bring  dov^n  the  weekly  payroll  level  below  4>88,000. 

He  stated  that  he  would  advise  that  the  Librarj^  accept  this  cut  without 
objection,  that  the  relationship  with  the  Git;,  administration  is  very  good, 
that  the  financial  situation  of  the  Gity  is  serious,  and  that  the  Librar^^  has 
fared  well  as  compared  to  many  other  cities,  and  that  the  Gity  administration 
is  well  aware  of  the  problems  the  Library  is  facing  in  preparing  for  going  into 
its  new  Addition. 

The  Director  stated  that  the  most  difficult  part  was  in  the  effect  that 
such  a  cut  might  have  on  getting  ready  for  the  move  into  the  new  Addition. 
He  stated  that  a  report  for  the  Board  should  be  ready  shortly  on  a  preliminary 
schedule  of  staff  that  will  be  needed  in  1972  when  the  move  is  made  to  the 
new  building,  that  he  is  of  the  opinion  that  a  great  increase  in  staff  of  the 
professional  level  will  not  be  needed,  but  that  with  the  increased  builaing 
area  there  will  be  required  an  increase  in  the  Liaintenance  staff,  and  that  a 
study  of  this  is  in  progress. 

Tlie  Director  pointed  out  that  one  of  the  possible  sources  for  increased 
support  is  the  iiastern  Regional  Library  Program,  that  it  might  be  possible 
through  it  to  add  some  positions  to  the  Librarj^,  that  the  Governor  has  submit- 
ted his  Deficiency  Budget,  but  that  it  is  not  known  whether  there  was  included 
in  it  funds  for  additional  library  aid.  he  comir^ented  on  several  plans  under 
consideration  for  effecting  economy  in  librarj^  operating  costs. 

rne  Director  submitted  for  the  consideration  of  the  Board  proposals  for 
contracts  to  be  entered  into  without  public  advertising  for  the  fiscal  period 
April  1,  1971  -  March  31,  1972.  He  stated  that  he  was  requesting  the  approv- 
al of  leases  for  branch  library-  quarters  in  Allston  and  Orient  Heights,  but 
that  if  better  quarters  could  be  found  for  these  two  units,  he  would  made  a 
further  recommendation. 


*214 


215 


On  motion  duly  made  and  seconded  it  was 


VOTED: 


and 

VOTSD: 


and 


VOT^D! 


and 

VOTED: 


and 


VOTED: 


and 


that  the  Board  of  Trustees  in  charge  of  the  Librar^^ 
Departoent  of  the  City  of  Boston,  acting  in  the  name 
of  and  for  the  City  of  Boston,  do  hereby  accept  aji 
instrument  of  lease  b;y  and  between  i4iiRLS  iSD  KiiM^Tl 
TRUST  and  the  CITY  OP  BG3TCN  of  the  preinises,  second 
floor,  situated  at  161  Harvard  Avenue,  Allston, 
Massachusetts,  subject  to  the  rental,  terms,  agreements, 
conditions,  and  covenants  set  forth  in  said  instrument 
of  lease; 

that  Philip  J.  IlcNiff,  Director,  and  Ubrarian,  of  the 
Public  Ubrary  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  name  ana  behalf  oi  the 
Board  of  Trustees  in  charge  of  the  Library'  Jepartaent 
of  the  City  of  Boston  to  execute  said  instrument  of 
lease  in  quadruplicate. 

that  the  hoard  of  Trustees  in  charge  of  the  Ubrary 
Jepartnent  of  the  City  of  Boston,  acting  in  the  naine 
of  and  for  the  City  of  Boston,  do  hereby  accept  an 
insti-ument  of  lease  by  and  Detween  .^OOJSIDli:  REALTY 
COl^^ORATION  and  the  CITY  uF  BCoTCK  of  the  preiaises, 
street  floor  and  cellar  space,  situated  at  16  Barnes 
Avenue,  East  Boston,  Hassachusetts,  subject  to  the 
rental,  terms,  agreements,  conditions  and  covenants 
set  forth  in  said  instrument  of  lease; 


that  Philip  J.  McNiff,  Director,  and  Librarian,  of 
the  Public  Library  of  the  City  of  Boston,  be  and 
hereby  is  authorized  and  directed  in  the  name  and 
behalf  of  the  Board  of  Trustees  in  charge  of  the 
Library  Department  of  the  City  of  Boston  to  execute 
said  instrument  of  lease  in  quadruplicate. 

that  there  be  entered  into  with  the  New  England 
Deposit  Library,  135  Western  Avenue,  Allston,  an 
agreement  for  the  rental  during  the  period  Ai^ril 
1,'  1971  through  i-larch  31,  19n   of  storage  space 
therein  for  books  and  other  library  materials 
belonging  to  the  Boston  Public  Library,  in  accordance 
with  the  rates  for  storage  space  formally  adopted  by 
the  governing  board  of  said  liew  England  Deposit 
Library. 


I 


I 


VOTED:  that  the  Board  of  Trustees  in  charge  of  the  Library 

Department  of  the  City  of  Boston,  acting  in  the  name  of 
and  for  the  City  of  Boston,  do  hereby  accept  an  instru- 
ment of  lease  by  and  between  ERII^IdT  M.  HELIDE3,  Jr., 
TRUSTEE,  A3  HE  13  TRUSTEE  Ui^^  THE  HELID^  R.CALTY  mUST 
and  the  CITY  OF  BOSTON  of  the  premises,  street  floor 
and  basement  storage  space,  situated  at  6  V.'eir  Street, 
Taunton,  Massachusetts,  subject  to  the  rental,  terms, 
agreements,  conditions,  and  covenants  set  forth  in 
said  instrument  of  lease; 


and 
VOTED: 


and 


I 


I 


and 


and 


I 


I 


that  Philip  J.  i-lcNiff,  Director,  and  Librarian,  of  the 
Public  Library-  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  nairie  and  behalf  of  the 
Board  of  Trustees  in  charge  of  the  Libraiy  Department  of 
the  City  of  Boston  to  execute  said  instrument  of  lease 
in  quadruplicate. 


VOTED:  that  there  be  entered  into  without  public  advertising 
with  the  International  Business  Machines  Corporation, 
1730  Cambridge  Street,  Cambridge,  Massachusetts,  a 
contract  for  the  rental  of  certain  data  processing 
equipment  during  the  period  April  1,  1971  through 
March  31,  1972,  the  total  rental  thus  charged  to  be 
subject  to  the  terms,  agreements,  and  conditions  set 
forth  in  said  contract. 


VOTED:  that  there  be  entered  into  without  public  advertising 
with  International  Business  Machines  Corporation, 
520  Boylston  Street,  Boston,  Massachusetts,  a  contract 
for  the  purchase  of  certain  supplies  to  be  used  in 
connection  with  rented  IBM  data  processing  equipment 
during  the  period  April  1,  1971  through  March  31,  197^, 
the  total  cost  for  such  supplies  to  be  subject  to  the 
terms,  agreements,  and  conditions  set  forth  in  said 
contract. 


VOTED:  that  without  public  advertising  contracts  be  entered  into  for 
purchase  of  books  and  other  librarj^'  materials  for  the  period 
April  1,  1971  through  March  31,  197^  with  the  following 
contractors,  subject  to  the  terms,  agreements,  and  conditions 
set  forth  in  said  contracts: 

University  Microfilms 
Ann  Arbor,  Michigan; 

Book  Clearing  House,  Inc. 

Brattle  Book  Shop 
Brown  i    Connolly,  Inc. 
Campbell  L   Hall,  Inc. 
J.  3.  Canner  &   Co. 
Carl  Fischer,  Inc. 
G.  K.  Hall  f.    Go. 
R.  L.  Polk  i    Co. 
Standard  t  Poor's  Corp. 


216 


217 


Worldwide  Books,  Inc. 

All  of  Boston,  Massachusetts; 

Harvard  University  Press 

Minute  Man  i^dio  Go. 

Both  of  Cambridge,  i-Iassachusetts; 

American  Library  Association 

Center  for  Research  Libraries 

Commerce  Clearing  House,  Inc. 

Encyclopaedia  Britannica  Educational  Corporation 

Field  Enterprise  Educational  Corporation 
Mans ell  Information/ Pub,  Ltd. 
All  of  Chicago,  Illinois; 

H.  R.  Huntting  Company,  Inc. 
Ghicopee  r'alis,  Massachusetts; 

Wayne  Andrews 

Gross e  Point,  Michigan; 

A  &  A  Distributors 
Holbrook,  I-Iassachusetts; 

American  .Usevier  Publishing  Co. 

Ihe  Baker  dc  Taylor  Co. 

Gollier-MacMillan  Library  Service 

Doubleday  £c  Co.,  Inc. 

McGraw-Hill  Book  Company,  a  division  of  McGraw-Hill,  Inc. 

National  Record  Plan 

Oxford  Universities  Press 

I.  Perlstein 

Praeger  -^iblishers.  Inc. 

Prentice-Hall,  Inc. 

RCA  Records 

Readex  Microprint  Corp. 

3techert-Haf ner,  Inc . 

University  '^lace  Book  Shop 

Franklin  Watts,  Inc. 

John  Jiley  and  .ions.  Inc. 

H.  W.  Wilson  Co. 

All  of  New  York,    iiew  York; 

New  England  Mobile  Book  Fair 
Newton  Highlands,  i-Aassachxisetts; 

Kennikat  ^ress 

Port  iJashington,   New  York; 

Springfield  News   Co. 
Springfield,  Massachusetts; 


I 


I 


I 


I 


I 


I 


and 


Greenwood  Press,    Inc. 

Negro  Universities  1  ress 

Both  of  V/estport,    Connecticut; 

and 

DeWolfe  &i   Fiske  Go. 
IJobur n,  Mas  s  ac hus  e  tt s . 

VOTED:   that  there  be  entered  into  with  the  American  District 
Telegraph  Company,  100  Charles  River  Plaza,  Boston, 
I'lassachuset's,  a  service  agreement  for  the  period 
April  1,  1971  through  i-iarch  31,  19U   for  furnishing  of  ^ 
inspection  service  for  the  combination  watclmian-recording 
and  fire  alarm  system  in  the  Central  Library  building, 
the  total  fee  thus  charged  to  be  subject  to  the  terms, 
agreements,  and  conditions  set  forth  in  said  agreement. 


The  Director  reported  on  the  status  of  branch  library  buildings  that  the 
new  South  End  Branch'  Library  although  its  builuing  is  completed  cannot  be 
onened  for  another  six  to  eight  weeks  because  of  the  delay  in  receiving  the 
furniture. 

He  then  reported  on  a  conference  that  week  with  himself,  the  Associate 
Director,  the  Assistant  Director,  and  the  Coordinator  of  the  Library's  Afro- 
American  Program,  meeting  with  Messrs  Joslin,  the  individual  responsible 
for  design  for  the  PFD,  Roberts,  and  Pear  of  PFD  in  respect  to  the  building 
program  for  the  'Judley  Street  Branch  Librar^%  H©  stated  that  the  meeting  had 
been  chaired  by  iir  Joslin,  who  in  the  course  of  the  conference  had  taken 
strong  exception  to  there  having  been  prenared  by  PFD  a  plan  for  Dudley  Street 
without  any  prior  consultation  with  the  Librarj^  people.  The  Director  stated  that 
this  plan  had  been  prepared  by  the  librarian  of  the  BiiA  at  the  request  of  PFD. 

The  Director  recalled  that  the  original  intent  of  the  Trustees  was  to 
erect  a  9,000  square  foot  building,  that  to  cut  the  cost  this  had  been  reduced 
to  8, (-00  square  feet,  and  that  the  black  community  had  come  forv/ard  with  a 
Dlan  for  a  building  of  ^1,000  square  feet,  he  stated  that  to  meet  comiaunity 
library  needs  a  12,000-lli,000  square  foot  building  would  be  more  than  adequate 
and  that  a  regional  branch  librarj^  was  not  called  for  to  service  this  area. 
The  Director  stated  that  it  had  been  agreed  that  the  Library  people  would 
look  at  this  plan  submitted  by  PFD  and  report  on  their  findings,  which  they 
had  done.  He  stated  tha.t  the  meeting  had  been  satisfactory  from  the  point 
of  view  that  Mr  Joslin  had  declared  that  there  were  to  be  no  more  meetings 
or  conferences  by  his  people  on  the  Dudley  Street  librarj-  without  participa- 
tion by  the  Boston  Public  Library. 


The  Director  then  reported  on  the  results  of  his  inquirj^' 
whether  there  were  not  a..ditional  unexpended  funds  in  the  budg 
tion  for  library  construction,  stating  that  he  had  understood 


was  some  ;[:k;,000,000.  available  and  that  some  ^7^0,000.  of  this 
quired  for  the  Dudley  Branch.  The  Director  stated  that  at  the 
meeting  he  had  recommended  that  the  building  of  Lower  b.llls   be 
with  concentration  instead  on  the  erection  of  a  lAidley  Street 
and  completion  of  the  Addition. 


to  rFD  as  to 
et  appropria- 
that  there 

would  be  re- 
last  Board 
postponed, 
Branch  Library' 


'218 


He  stated  that  Architects  Design  Group  had  estiir^ated  that  renovation  of 
the  Central  Library  building  would  cost  $5,000,000.,  that  priority  itens 
wou3d  cost  31,300,000.,  that  onl^'  those  parts  of  the  building  that  must  be 
renovated  in  order  to  allow  the  joining  to  the  new  Addition  at  the  passageways 
that  must  be  cut  through  can  be  paid  for  out  of  the  new  Addition  funds. 

He  stated  that  he  was  proposing  to  set  forth  in  a  formal  letter  to  llr  Pear 
at  PFD   the  building  needs  program  for  the  Library,  including  in  it  the  comple- 
tion of  the  Addition,  the  allocation  of  $7^0, COO.  for  the  LHidley  Street  branch 
library,  the  development  of  a  new  regional  library  at  Godiaan  Square,  another 
in  Hyde  Park,  the  replacement  of  the  Uphams  Corner  branch  library,  a  new 
branch  libraiy  for  Lower  I-lills,  a  building  prograiri  that  could  be  spread  over 
a  period  of  some  years.  Ke  stated  that  there  was  also  the  desirability  of 
removal  of  the  Kirstein  Branch  and  its  possible  placement  in  Faneuil  Hall 
and  the  need  for  a  branch  library  in  Orient  Iieights.  He  stated  that  this 
program  would  have  to  have  the  approval  of  the  Capital  Jjtiprovements  Committee, 
the  Mayor,  and  the  City  Council. 

He  pointed  out  tliat  allocation  of  funds  from  ?FD  funds  for  the  Addition 
would  free  some  of  the  Libr^iry's  trust  funds  for  meeting  costs  of  furniture 
and  equipment  in  the  new  building. 

The  drawing  up  of  a  letter  by  the  Director  setting  forth  the  Library's 
needs  in  a  building  program  to  be  sent  t^o  Pb'D  was  approved  by  the  Board. 

The  Director  reported  that  the  Library  has  the  agreements  from  the  Bureau 
of  Library  iSxtension  under  the  new  Librarj^  Services  and  Construction  Act  Titles 
I  and  IV  b,  which  give  special  emphasis  to  work  with  the  deprived  and  service 
to  the  home-bound. 


Dissolved  at  p:30  p.m. 


C/Uf2^4i.   I J  iM/b^^diA^yuXx^ 


Secretary 


219 


I 


I 


Followiiw  aporoval  by  the  Director  and  in  accordance  with  the  authority 

::;  !?.„,'  .  thP  Trustees  expenditures  for  services  and  supplies  were 
delecated  to  h^  by  the  frustees  expe  d    ^^^^^^  ^^  ^^^^^^^^  ^^^^  Supplementaxy 

L^TaJidlanuaS  iSI-^idel  that  expenoitures  fro.  City  Appropriation  have 

the  approval  of  the  City  Auditor: 


o 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  February  12,  1971 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in 'the  Trustees  Room  at  3 :U0  p.m. 

Present:  I.essrs  Canhain,  Hurray,  and  Parker. 

The  Vice  President,  Msgr  Hurray,  in  the  chair. 

Tlie  minutes  cf  the  meeting  of  January  28  as  presented  were  approved. 


I 


I 


I 


T^vr.7.m,m   1970  SUP.^LjU'IEI^TARY 


To   City  Appropriations 

Contract^aal  Services 
Supplies  ix  Materials 


TOTAL 


$  6,006.13 

30.62 

4i  6,036.75 


JANUARY  1971 


To  City  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  ^  l-iaterials 
•Current  Charges  L   Obligations 


TOTAL 


To  Trust  Funds 

Personal  Services 

Contractual  Services 

Current  Charges  t  Oblirations 

TOTAL 
To  Special  Appropriations 

Eastern  Regional  Public  Ubrary  System 

Books 

Supplies  i   Materials 

Payroll 


4)337,770.23 

3,269.63 

20,979.53 

663.00 

^3o2,882.39 


$         153.25 

127.31 

33.00 

$        313.56 


4i  26,687.22 
l(j,693.3U 
20,251.75 


Followin.:^  approval  by  the   director  and  in  accordance  with  the  authority 
d-lec^ated  to  hiir:  by  the  Trustees,   payment  of  bills  was  authorized  to  be 
chir^^^d  as   follows  for  the  months   of  December  1970  Suppleraentary  and  January 
imllro^iaed  that  payment  of  bills  from  City  Appropriations  have  the  approval 
of  the  City  Auditor: 


DSCja^lB^i  1970  SUPPLSrii^iiTARY 


To  City  Appropriations 

Contractual  Services 
Supplies  ^  iiaterials 
Current  Charges  L  Obligations 


TCTAL 


4>     6,376.30 

35.16 

3.236.80 

.j>     9,6U6.76 


220 


221 


JAKUARY  1971 


To    Jity  Appropriations 


Personal  3er^^ices 
Contractual  services 
oupplies  (^    Materials 
Current  Charges  i'.  Obligations 


TOTAL 


$337,770.23 

l,399.Ul 

U, 1^1 -73 

71.3U3.U3 

4iUlU,67U.80 


To  Trust  Funds 

Personal  Serv^ices 

Contractual  Services 

Current  Charges  L  Cbligations 


$ 


158.25 

127.31 
33.00 


TOTAL 


$        318.56 


To  Special  Appropriations 

iiastern  Regional  Public  Librar;^^  System 

Books 

Supplies  ti   Materials 


ayroll 


3  28,251.75 

9,379.53 

28,887.22 


The  Director  riade  the  following  report  on  personnel  for  the  month  of 
January  1971. 


Personnel  Activity: 

Full-time  employees: 

Budgeted 
Positions 

Jan.  1 

Jimployed 

General  Administrative 

Offices 

Professional 

Librarj.^  Assistants 
Clerical 

10 

17 
9 

36 

10 

lU 

9 

33 

1    1    1    1 

General  Library  Services 

91 

23 
107 

221 

0 

85 

29 
9t) 
210 
2 2/11. U 

Pi'ofessional 
Pre-Professional 
Library  Assistants 

Part-time  in  F.T.S. 

2 

1 

3 
2/1.5 

Terminated  Feb.  1 


1 

T 


221 


221. a 


u3 


2 

3 

5 
1/.5 


10 

33 


87 
27 

9U 


208 
23/12. U 
220.U 


I 


I 


I 


I 


I 


I 


Professional 
Pre -Professional 
Library  Assistants 
Clerical 
Mechanical 
Bindery 

Part-time  in  F.T.E. 


178 

167 

UU 

5U 

233 

218 

32 

31 

72 

65 

18 

16 

577 

551 

0 

25/13.0 

577 

56U.O 

u 


1 

12 

133 


Budgeted 
Positions 

Jan.  1 

aaployed 

Terminated 

Research  Librai:^^  Services 

Professional 

U9 

U8 

. 

• 

Pre -Professional 

12 

12 

- 

- 

Library  Assistants 

5U 
115 

5U 
nU 

2 
2 

^art-time  in  F.T.S. 

0 

2/1.0 
115.0 

- 

115 

it 

Business  Operations 

Professional 

1 

1 

_ 

m. 

Library  Assistants 
Clerical 

9 

23 

9 
22 

2 

1 

Kechanical 

72 

65 

3 

2 

Bindery 

18 
3l3 

16- 
113 

1 
6 

1 

"TT 

Part-time  in  F.T.E* 

0 
123 

0 
113 

"T" 

T" 

riesources  and  i  recess 

5in^ 

Services 

Professional 

27 

23 

• 

. 

Pre-Prof ess  ional 

9 

13 

- 

- 

Library  Assistants 

U6 

8^ 

U5 
Si 

1 
1 

1 
1 

Part-time  in  F.T.S, 

0 

1/.6 

51.6 

1 

■T- 

Totals 

Feb.l 


U8 

12 

112 

2/1.0 

U3.0 


1 

9 

23 

66 
16 

0 

iiF 


23 
13 

1/.6 

81.6 


* 

169 

2 

52 

8 

21U 

1 

32 

2 

66 

1 

16 

lU 

5II9 

i{.5 

26/lU.O 

563.0 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTSD;   that  subject  to  the  approval  of  the  Ma^^or  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  lycl  Philip  J.  ilclJiff,  Jirector, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Elizabeth  B.  Brockunier,  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  Kevin  T.  Fitzpatrick,  Supervi- 
sor, Business  operations,  be  and  hereby  is  authorized  to 
sign  the  payrolls  of  the  Librai^^  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
March  29,  1971. 


222 


223 


The  Director  reported  on  the  status  of  the  personnel  budget  due  to  the 
$%   cut  in  funds,  stating  that  as  a  beginnint^  the  full-time  personnel  complement 
had  been  reduced  from  577  to  ^63,  that  for  the  most  part  vacancies  as  tney 
occured  were  to  be  left  unfilled,  that  the  several  division  heads  v;ere  working 
on  their  sta  'fing  patterns  to  reduce  positions  to  raeet  the  requirements  of 
livinr  within  the  budget  submitted  br  the  W^-^ov   to  the  Jity  Council,  and  that 
this  action  had  been  taken  in  order  to  absorb  the  reduction  as  soon  as 
possible.  The  /Jirector  pointed  out  that  the  Library  has  a  severe  imbalance 
in  its  personnel  in  the  branch  libraries  in  the  ratio  of  professionals  in  the 
individual  units,  that  in  some  of  the  heavily  over-balanced  branch  libraries 
the  problem  is  one  of  having  staff  members  with  r.ian^'  years  of  service  wlio 
would  eventually  be  replaced  with  subprofeosionals.  He  stated  that  the  goal 
aimed  for  was  a  one-third  professional  staff. 

'The  meeting  recessed  at  3:55  p.iJi*  and  resumed  at  U:05  p.m. 

Tne  Director  jtaied  tiiat  there  is  a  new  Planning -ir^cgraimiiing  Budget  this 
year  and  that  the  librai^  is  to  be  the  first  city  department  that  the  City 
Council  win  liear  on  this  new  form.  He  stated  that  in  Program  1  a  reduction 
in  the  amount  of  4^125, 000.  had  been  made,  and  that  there  had  been  merged  in 
this  program  three  of  the  former  prograins.  Program  1  includes  general  acimini- 
stration,  personnel,  data  processing,  business  operation,  bindery,  buildings, 
cataloging  and  book  preparation  on  the  basis  that  these  support  the  public 
service  units  such  as  bookraobiles,  reference  units,  etc. 

He  reported  on  some  of  the  arbitrar;^'  assignments  by  the  city  fiscal  officers 
occuring  in  this  new  budget  form,  such  as  the  decrease  of  ;i5l,000.  in  the  Eastern 
Regional  Program  reimburserient  in  Prograiii  1  which  should  have  been  in  Program  3 
covering  reference. 


1 


I 


CO 


The  Director  reported  that  this  total  budget  represented  an  over-all  increase 
of  152,000.  over  last  year's,  that  the  budget  as  submitted  to  the  City  Council 
was  the  same  as  that  submitted  to  the  tiayor  with  the  exception  of  the  5;^  perso 
budget  cut  and  the  cuts  alread^y  made  by  the  Library  following 
the  budgetarj^  authorities. 


I 


I 


onnel 
conference  with 


The  Director  stated  that  the  budget  hearin,':  before  the  Committee  on 
Appropriations  of  the  City  Council  would  be  held  on  February  23,  at  2  p.m. 
and  that  he  believed  that  it  was  mportant  to  have  as  manj-  frusbees  as  possible 
attend,  de  stated  that  the  Library^  woulu  be  prepai-ed  to  report  in  terms  of 
tlie  nevj  budget  document  tut  also  v/ould  have  material  reaci^-  on  the  basis  of  the 
form  used  in  former  years. 

The  Director  reported  on  the  planning  beii'g  carried  on  in  anticipation  of 
moving  into  the  Addition,  triat  staff  patterns  are  bjing  exajnined,  that  the 
Buildings  Department  ^las  reviewed  its  staffing  and  that  present  th lulling  is  that 
it  will  have  a  need  for  20  additional  people  for  maintenance  for  security, 
cleaning,  re-laj;iping,  etc.,  and  that  this  appears  to  be  a  modest  increase  in 
relation  to  the  increase  in  floor  space.  lie  stated  that  it  was  hoped  to  have 
staffing  patterns  for  the  VJhole  Librar:y  read;>  by  the  spring,  that  wtiat  is  aLmed 
at  is  the  gearing  the  Library  service  to  the  maximum  for  the  people. 

He  then  reported  on  adaitional  funds  that  may  be  anticipated,  such  as 
increased  itate  funds(^35,00O. )j  the  increase  per  capita  support  from  the 
new  legislation  of  the  Commonwealth  to  be  on  the  basis  of  37"t  cents  instead 
of  25  cents,  the  increase  to  5  cents  instead  of  3-;.  cents  in  the  support  as 
a  Library  of  last  recourse,  the  increase  in  the  budget  allocation  of  the 
Eastern  Itegional  Library'  ^^rogram  to  .>il,500,000.  through  which  it  may  be  possible 
to  add  some  additional  positions  to  the  staff.  He  called  attention  also  to  the 
possibility  of  Federal  support  to  strengthen  the  large  libraries  tlu'ough  provision 
of  special  funds  for  the  purpose. 


I 


I 


I, 


The  Director  reported  on  the  meeting  which  he  had  had  with  the  library  heads  of 
boston  College,  Tufts,  Bi^andeis,  and  Boston  University,  that  these  librai-ians  had  been 
meeting  with  their  deans,  that  it  was  a  meeting  to  explore  the  possibility  of  identi- 
fying reference  materials  which  are  needed  in  the  community,  but  may  not  be  needed 
individually  by  the  institutions,  and  tiierefore  might  be  purchased  and  placed  in  the 
Boston  Public  Librar;y  to  serve  the  needs  of  all,  that  the  discussion  had  covered 
the  possibility  of  the  making  of  a  contribution  of  some  4)20,000.  by  each,  with 
consideration  being  given  to  their  uiaking  a  contribution  annually  froi.i  th^ir  own 
budgets.  He  stated  that  these  materials  added  to  the  Librar^^  would  serve  more  than 
the  students  -nd  would  also  be  a  means  whereb^  these  institutions  may  make  a  con- 
tribution to  the  community.  He  stated  that  the  project  had  originated  with  a 
meeting-  of  graduate  school  deans  who  inquired  whether  the  Ubrai^  would  be  interested 
to  join  the  meeting. 

The  Director  reported  to  the  Board  that  quarters  to  house  the  Multi-Language 
rook  Center  had  been  found  in  the  Castle  Jquare  Project,  that  through  the  good 
offices  of  Mr  Alexander  Beal  two  stores  were  to  be  secured  at  a  cost  of  ^3.  per 
square  foot.  He  stated  that  the  ipanish  Center  (biblioteca  Latina)  will  be 
transferred  to  it  to  form  its  nucleus,  n©  presented  for  approval  of  the  Board 
a  lease  for  the  aforesaid  quarters. 

On  motion  duly  made  and  seconded  it  uas 


VOTED: 


and 
VuTED: 


that  the  Trustees  of  the  Public  Library  of  the  City 
of  Boston  acting  in  the  name  of  and  for  the  City  of 
Boston  do  hejreby  accept  an  instrument  of  lease  by 
and  between  CAoTL^  ^(^^\.^  AdoOClAT^  and  the  CI'TY  OF 
BOoTON  of  the  premises,  street  floors,  situated  at 
U%  and  h%   Tremont  Jtrcet,  i^oston,  Lassachusetts, 
subject  to  the  rental,  terms,  agreements,  conditions, 
and  covenants  set  forth  in  said  instruinent  of  lease; 


tliat  Philip  J.  i-icNiff,  Director,  and  Librarian  of  the 
Public  Librar\^  of  the  City  of  Boston  be  and  hereby  is 
authorized  and  directed  in  the  naiue  and  behalf  of  the 
Trustees  of  the  Public  Library  of  the  City  of  Boston 
to  execute  said  instrument  of  lease  in  quadruplicate. 


y 


The  .Urector  reported  that  the  problem  of  the  inscription  on  the  bust  of 
John  Deferrari  as  yet  has  not  been  resolved,  that  in  a  telephone  call  to  the 
Associate  Dire-ctor  Philip  Johnson  had  suggested  as  a  solution  of  the  situation 
that  he  collaborate  with  Joseph  Coletti  and  design  a  base  in  granite  on  which 
the  inscription  could  be  inscribed  and  which  could  be  joined  permanently  to  the 
bust,  thus' becoraing  a  part  of  it.  He  stated  that  this  suggestion  had  been 
reported  to  Kr  Jilliam  a.  Kerr  of  the  Law  Departiaent  who  was  giving  it  consideration. 

The  Director  reported  on  the  status  of  the  branch  library  buildings  still 
on  the  agenda.  He  stated  that  the  iouth  i:iid  while  completed  is  still  awaiting 
delivery-  of  furnit-ore  which  is  not  expected  for  another  six  to  eight  weeks. 

He  stated  that  follov;in,:  the  meeting  with  members  of  the  PFJ  as  reported  at 
the  last  meeting,  the  Assistant  Director  had  redrafted  the  library  building 
program,  submitted  by  the  PFD  for  Liidley  itreet  and  that  it  was  practically  the 
program,  of  the  Library  of  some  6-10  months  ago.  he  stated  that  as  'f  ^-^J^^^.^^^^ 
at  the  last  meeting  and  in  which  the  Board  had  concurred  he  had  sent  to  ^^^  -^l^^f^ 
Pear  at  PFD  a  building  prograr.  for  the  Library  covering  financial  neeas.  He  stated 


225 


224 


that  before  today's  rneetirir  he  had  hoped  to  have  had  another  conference  with 
Lr  Pear  but  this  has  not  yet  taken  place.  Hg  stated  that  he  was  looking  tor- 
ward  to  having  in  writing  from  I4r  Pear  an  indication  of  those  sums  that  can 
be  made  available  from  authorized  loan  orders  for  building  purposes. 

He  stated  that  he  had  requested  of  the  Board  of  Librain-  Gominissioners 
that  if  other  libraries  in  I^ssachusctts  do  not  express  an  interest  in  the 
buildinr  funJs  provided  by  the  Federal  uovermaent  the  Board  Gives  considera- 
tion to"^these  being  made  available  to  this  Library  for  furniture  for  the 
Addition,  he  stated  that,  if  the  money  were  made  available  the  Library  could 
speedily  provide  the  specifications  for  the  steel  stackinG  for  the  Audition 
;hich  'ly'cost  in  the  vicinity  of  .^00,000.  He  stated  further  that  3hould  there 
be  a  sizeable  sim  in  next  year's  Federal  program  the  Libr.'-r>  will  ask  for  it  for 
the  D-Jidley  .Street  Branch  Library,  thus  releasing  the  4>750,COO.  of  .ity  funds 

'  for  u^e  for  the  Addition.  He  stated  that  these  Federal  funds  are  provided 
for  a  throe-purpose  program:   (D  service  to  the  disadvantaged  and  poor,  {c) 
strenrtheninc  metropolitan  libraries  which  are  regional  and  national  resources, 
and  (3)  strengthening  of  state  libraries. 


I 


I 


To  Trust  Funds 

Personal  Services 
Contractual  Services 


TOTAL 


$    lUU.OO 
1,QQU.U2 

$  l,ll48.U2 


CO 

o 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Payroll 


$  32,702.98 

9,009.3^ 

20,U73.9^ 


Dissolved  at  5O0  p.m. 


Followinr  approval  by  the  Director  and  in  accordance  with  the  authority 
deleglSd  S^hi^  by  the  T^stees,  payment  of  bills  was  authorized  ^o  ^^  ch^ged 
as  follows  for  the  month  of  February  1971,  provided  that  payment  of  bills  from 
City  Appropriations  have  the  approval  of  the  City  Auditor: 


\J  Jecretary 


FEBRUARY  1971 


To  City  Appropriations 


I 


I 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  &  Obligations 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  March  26,  1971 


TOTAL 


$373,607.27 

18,017.65 

6,116.18 

28U,5UU.31 
2.201.10 

$68U,U86.5l 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City  of 
Boston  was  held  in  the  Trustees  Room  at  5:10  p.m. 

Present:  Messrs  Canham,  Parker,  and  Rabb. 

The  President,  I^  Rabb,  in  the  chair. 

The  minutes  of  the  meeting  of  February  12,  as  presented  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority  de- 
legated ^o^  bfthe  Trustees,  expenditures  for  services  and  -^PP^-^  --,--^^°- 
riz'^d  to  be  charged  as  follows  for  the  month  of  ^^^^^^^l^^^^^^^ 
expenditures  from  City  Appropriation  have  the  approval  of  the  City  Aaditor. 


To  Trust  Funds 

Personal  Services 
Contractual  Services 


TOTAL 


$    lUU.OO 
1.00U.U2 

$  1,11^8.U2 


FEBRUARY  1971 


To  City  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  &  Obligations 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Payroll 
Unliquidated  Resei^e 


$  32,702.93 
7,385.50 

20,U73. 95 
2,521.19 


TOTAL 


$373,607.27 
23,5U9.23 
10,016.70 

28U,5UU.31 
385.140 

$692,102.91 


I 


I 


22^1 


227 


The  Director  made  the  following  report  on  personnel  for  the  month  of 

February  1971: 


Personnel  Activity: 
Pull»tinie  employees; 


Positions  Feb.  1  Employed  Terminated  Marohl 


General  Administrative 
Offices 

Professional 
Library  Assistants 
Clerical 

Part-time  in  F.T.S. 


10 

17 

9 

0 


General  Library  Services 

Professional 
Pre -Prof e  s  sional 
Library  Assistants 


Part-time  in  F.T.E. 


p^gAHT^nh  Library  Services 


Professional 
Pre-Profes sional 
Libraiy  Assistants 

Part-time  in  F.T.S. 


Business  Operations 

Professional 
Library  Assistants 
Clerical 
Mechanical 
Binder^'' 

Part-time  in  F.T.C. 


U9 
12 

153 

0 


1 

9 

23 
72 

18 

0 
T23 


Resources  and  Processing 
Services 

Professional 
Pre-Profes sional 
Library  Assistants 

Part-time  in  F.T.S. 


27 
9 

U6 
■T2 

0 
T2 


10 

lU 

9 
33 

"35 


U8 
12 
^2 

Ti5 

2A*Q 

iTTTo 


1 

9 

23 

66 
16 

0 

TT5 


23 
13 

h^ 

1/.6 


2 

5 


173 


T" 


1 
1 


2 

1 


10 

lU 

9 

33 

"33 


85 
27 

J9 

201 
2I;/12.9 
21379 


U8 
12 
^1 

m 

2/1.0 
112.0 


1 

9 

23 

6U 
15 

ni 


23 
13 
U5 

-Si 

1/.6 
-^13 


I 


I 


Totals 

Professional 
Pre-Profe s sional 
Library  Assistants 
Clerical 
Mechanical 
Bindery 

Part-time  in  F.T.S. 


Budgeted 

Positions 

Feb.  1 

178 

169 

hh 

52 

233 

211; 

32 

32 

72 

66 

18 

16 

Wi 

^ 

0 

26/lli.O 

377 

563.0 

Employed    Terminated    March  1 


2 

8 

2 
_1_ 

13 


167 

52 

208 

32 

6U 

15 

330 

27AU.5 

-T?23 


CO 

o 


I 


I 


I 


I 


Retirements 

Martha  C.  Engler,  Children's  Librarian 

South  Boston,  February  28,  1971 
Bridie  P.  Stotz,  Branch  Librarian, 

Charles town,  February  28,  1971 

Appointment  to  Emeritus  Status 

Bridie  P.  Stotz,  Branch  Librarian 
Emeritus,  March  1,  1971 

In  accordance  with  the  usual  practive  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Elizabeth  B.  Brockunier,  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  Kevin  T.  Fitzpatrick,  Super- 
visor, Business  Operations,  be  and  hereby  is  authorized  to 
sign  the  payrolls  of  the  Library  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
April  26,  1971. 

The  minutes  of  a  meeting  of  the  Committee  on  Finance  held  on  February  23,  1971 
as  presented  were  approved. 

Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the  Board 
was  approved  as  follows: 

VOTED:   that  there  be  confirmed  the  entering  into  with  General 
Microfilm  Company,  100  Inman  Street,  Cambridge,  Massa- 
chusetts, the  sole  bidder  in  the  public  bidding, of  a 
service  contract  for  the  preparation  and  supplying  of 
various  catalog  cards  and  book  cards  for  the  period 
April  1,  1971  through  March  31,  1972,  the  total  fee 
thus  charged  to  be  subject  to  the  terms,  agreements, 
and  conditions  set  forth  in  said  contract. 


228 


and 


VOTED: 


and 


VOTED: 


and 


VOTED: 


and 


VOTED: 


229 


and 


that  there  be  confirmed  the  entering  into  with  Biamond  Uniform 
Rental  Se^ce.  Inc.,  31  Hannon  Street,  Dorchester,  Massachu- 
se?S  thH^est  responsible  and  eligible  bidder  in  the  public 
bidSAg;  of  a  contract  for  the  rental  °f  uniforms  -^  overalls 
during  the  period  April  1,  1971  through  March  31,  1972  at 
prices  per  unit  as  follows: 


I 


I 


Two  (2)  shirts,  two  (2)  pants  per  man 
Two  (2)  overalls  (per) 
Two  (2)  dresses  (per) 


$1.20  per  week 
$  ,60  per  week 
$  .60  per  week. 


and 


that  there  be  confirmed  the  entering  into  with  Bay  State 
Cleaning  Company,  222  Sumer  Street,  Boston,  Massachusetts, 
thHowfst  re^nsible  and  eligible  bidder  in  the  public 
bidding,  of  a  contract  for  the  cleaning  of  =f  ^-Yi^'i°f 
during  the  period  April  1,  1971  through  March  31,  1972  at 
the  Central  Library  building  and  at  certain  other  buildings 
in  the  Library  System  designated  under  Group  I  ^  ^^ 
contract  proposal,  at  unit  prices  based  upon  completion  of 
tastaUation  of  window  ^illes  at  buildings  listed  in  the 
alternate  proposal,  otherwise  at  unit  prices  given  in  the 
Ssio  contract  proposal,  -  the  total  amount  in  any  case 
not  to  exceed  six  thousand  six  hundred  two  dollars  and 
forty  cents  ($6,602.U0). 

+h«t  there  be  confirmed  the  entering  into  with  Caroline  Kadetsky, 
Wa/  cSeful  C?;aning  Co.,  250  Boylston  Street,  Boston.  Massachu- 
setts  the  lowest  responsible  and  eligible  bidder  in  the  public 
btddiAe  of  a  contract  for  the  cleaning  of  certain  windows  during 
the^liod  April  1,  1971  through  March  31,  1972  at  branch  library 
taildS-s  desSat^d  under  Group  II  in  the  contract  proposal,  at 
^i^ces  baSd  upon  completion  of  installation  of  window  ^illes 
at  buildings  listed  in  the  alternate  proposal,  otherwise  at  unit 
prices  ri^S  in  the  basic  contract  proposal,  -  the  total  amount 
S^  c^Ie  not  to  exceed  one  thousand  nine  hundred  thirty-two 
dollars  ($1,932.00). 

that  there  be  confirmed  the  entering  into  with  Westminster 
Auto  Lease  Corp.,  720  Morrissey  Boulevard,  Dorchester, 
Massachusetts,  the  lowest  responsible  and  eligible  bidder 
in  the  public  bidding,  of  a  contract  for  leasing  of  ^^^ree 
panel  trucks  and  one  station  wagon  during  the  period  April  1, 
1971  throu^  March  31,  1972,  at  the  following  rates: 


CO 


I 


I 


Panel  Trucks 
Station  Wagon 


Monthly- 
Lease  Cost 
per  Vehicle 

$190.00 
$190.00 


Mileage  Charge 
per  Mile 

$  .10 

$  .10 


I 


I 


VOTED:   that  there  be  confirmed  the  entering  into  with  Microfilm 
Products,  Division  of  Spaulding  Co.,  Inc.,  283  Summer 
Street,  Boston,  Massachusetts,  the  lowest  responsible  and 
eligible  bidder  in  the  public  bidding,  of  a  contract  for 
supplying  and  delivering  microfilm  copy  paper  and  print 
activator  fluid,  as  specified  in  the  specifications,  in 
a  total  sum  not  to  exceed  seven  thousand  six  hundred  thirty- 
one  dollars  ($7,631.00). 

VOTED:   that  there  be  confirmed  the  entering  into  with  General  Micro- 
filjti  Company,  100  Tnman  Street,  Cambridge,  Massachusetts,  the 
lowest  responsible  and  eligible  bidder  in  the  public  bidding, 
of  a  contract  for  supplying  and  delivering  certain  film 
supplies  for  book  charging  machines,  as  specified  in  the 
specifications,  at  a  total  sum  not  to  exceed  two  thousand 
four  hundred  ninety-five  dollars  ($2,U9^.00) . 


being  made  in  reducing  the  weekly  payroll 
^%   reduction  made  by  the  Mayor  in  the 
present  no  reduction  in  public  services^ 
the-scenes  work  would  pile  up  of  necessity, 
these  needs  it  was  hoped  that  the  Library 
student  groups  and  that  at  the  weekly 
told  where  their  unit  stands  in  the  staff 


The  Director  reported  that  progress  was 
to  the  desired  $86,000.  in  order  to  meet  the 
budget  full-time  personnel  account,  that  at 
was  to  be  made,  but  that  backlogs  in  behind- 
He  stated  that  as  an  aid  in  meeting  some  of 
would  be  able  to  get  some  of  the  work-study 
administrative  meetings  those  in  charge  are 
schedule . 

The  Director  stated  that  quarters  for  the  Multi-Language  Center  had  been  i*ound 
in  the  Castle  Square  project,  that  at  present  there  is  a  drug  center  there  ^or  wt^ic^ 
the  rent  has  not  been  paid  and  that,  to  avoid  eviction,  the  drug  center  has  obtained 
an  injunction.  He  stated  that  this  may  mean  that  the  Library  may  have  to  continue  to 
use  the  Biblioteca  Latina  or  the  old  South  End  Branch  Library  quarters  for  the 
Multi-Language  Center. 

Dissolved  at  ^:30  p.m. 


$£^^ML    li  limtJLtyyXA^A^ 


Secretary 


Minutes  of  Annual  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Monday,  May  3,  1971 


The  annual  meeting  of  the  Trustees  of  the  Public  Library  as  an  Adminis- 
trative Agency  of  the  City  of  Boston  was  held  at  3:05  p.m. 

Present:  Messrs  Rabb,  Murray,  O'Connell  and  Parker,  Trustees. 
The  President,  I4r  Rabb,  in  the  chair. 


2B0 


231 


The  Administrative  Agency  then  proceeded  to  elect  viva  voce  its  officers 
for  the  ensuing  year. 

First  Vote  for  President 

Monsimor  Murray  voted  for  Sidney  R.  Rabb,  Mr  0»Connell  voted  for 
Sidney  R.  Rabb,  Mr  Parker  voted  for  Sidney  R.  Rabb,  and  !4r  Rabb  voted 
present;  and  Sidney  R.  Rabb  was  declared  elected  President. 

First  Vote  for  Vice  President 

Monsignor  Murray  passed,  Mr  O'Connell  voted  for  Edward  G.  Murray,  Mr 
Parker  voted  for  ^.dward  G.  Murray,  and  Mr  Rabb  voted  for  Edward  G. 
Murray;  and  Edward  G.  Murray  was  declared  elected  Vice  President. 

The  election  of  a  Secretary  was  postponed  until  the  first  meeting  in 
the  fall. 

First  Veto  for  Se.crGtarier>  Pro  Teia 

Monsignor  Y.nvvaj   voted  for  Philip  J.  McHiff  and  John  J.  Connolly,  Mr 
C'Connell  voted  for  Philip  J.  McHiff  and  John  J.  Connolly,  Mr  Parker 
voted  for  PhiliT)  J.  McNiff  and  John  J.  Connolly,  and  Mr  Rabb  voted 
for  Philip  J.  McNiff  and  John  J.  Connolly;  and  Philip  J.  MciJifx  and 
John  J.  Connolly  were  declared  elected  Secretaries  Pro  Tern. 

On  motion  duly  made  and  seconded,  it  was  thereupon 

VOTED:   that  any  member  of  the  Board  of  Trustees  be  and  hereby  is 

authorized  to  sign  on  behalf  of  the  Board  bills,  special  drafts, 
and  payrolls  of  the  Library. 

VOTED:   that,  until  the  next  annual  meeting,  the  President,  or 

Vice  President,  or  in  the  inability  of  either,  any  member 
of  the  Board,  and  by  delegation  the  Director,  or  the 
Associate  Director,  be  and  he  hereby  is  authorized  to  sign 
any  and  all  contracts  voted  to  be  made  by  the  Board  m  the 
name  and  behalf  of  the  City  of  Boston  and  any  and  all  com- 
munications in  connection  with  the  award  of  contracts  so 
voted  or  recommended  to  be  so  voted  and  to  authorize  pay- 
ments under  contracts  so  voted. 

The  President  stated  that  membership  on  Standing  Committees  for  the 
ensuing  year  would  be  as  follovrs: 


and 


BUILDINGS 


Msgr  Murray,  Chairman 
Mr  Canham 
Mr  O'Connell 
Mr  Parker 
Mr  Rabb 


FINAI'JCS 

l«4r  Parker,  Chairman 
Mr  Canham 
Msgr  Murray 
Fir  0*Connell 
Mr  Rabb 


I 


I 


CO 


I 


I 


I 


I 


At  the  suggestion  of  Monsignor  Murray,  and  the  approval  of  the  Board, 
the  President  appointed  Mr  Canham  as  Chairman  of  an  Ad  Hoc  Committee  for 
planning  ceremonies,  meetings,  etc.,  in  connection  with  the  opening  of 
the  Addition. 

The  President  stated  that  the  Trustees  as  the  appointive  body  must  make 
provision  at  the  annual  meeting  for  hearings  of  Civil  Service  personnel  when 
and  as  needed  during  the  ensuing  year. 

On  motion  duly  made  and  seconded,  it  was 

that  we,  the  Trustees  of  the  Boston  Public  Library,  having 
appointive  authority  over  the  Civil  Service  personnel  at  the 
Library,  do  appoint  one  of  our  members,  Sidney  R.  Rabb, 
Trustee,  to  hold  and  conduct  hearings  in  accordance  with 
Chapter  31  of  the  General  Laws  whenever  the  said  hearings  are 
deemed  necessary; 

that  in  the  event  of  the  unavailability  of  Sidney  R.  Rabb, 
Edward  G.  Murray,  Trustee,  is  hereby  authorized  to  conduct 
the  above-mentioned  hearings;  this  power  to  bo  valid  only 
until  the  expiration  or  the  appointment  of  any  member  of 
this  Board. 


VOTED: 


and 

VOTED: 


The  appointment  of  a  Secretan^  of  Committees  was  postponed  until  the 
first  meeting  in  the  fall. 

The  President  then  appointed  Philip  J.  McNiff  and  John  J.  Connoll^^  as 
Secretaries  of  Committees  Pro  Tern  to  serve  until  the  next  annual  meeting. 


Dissolved  at  3:^^  p.m. 


The  Secretaries  Pro  Tem  qualified  for  office  by  taking^he  following  oaths: 


I,  Philip  J.  McNiff,  solemnly  swear  that  I  will  well  and  faith-  ^ 
fully  ^e^form  all  the  duties  incambent  upon  me  as  Secretary  Pro  .em 
o/ the' Trustees  of  the  Public  Library  of  the  City  of  Boston;  so  help 
me  God. 


^2B2 


I.  John  J.  Connolly,  solemnOy  swear  that  I  will  well  and  faith- 
^^ly  perform  all  the  duties  incumbent  upon  me  as  Secretaiy  Pro  Tern 
'oFthe  T^stees  of  the  Public  Library  of  the  City  of  Boston;  so  help 
me  God. 


I 


I 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 


TOTAL 


$    8^.51 
1,65U.U2 

70*00 
$  1,809.93 


2.'^3 


sworn  and  subscribed  to  before  me  this  /^=^day  of  «^4,^  1971  at  Boston, 
Suffolk  County,  s.s.,  Massachusetts 


Notary 


^  Ribiic 


t^/ 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Monday,  May  3,  1971 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City  of 
Boston  was  held  in  the  Trustees  Room  at  3:^5^  P.^- 

Present:  Messrs  Murray,  O'Connell,  Parker,  and  Rabb. 
The  President,  Mr  Rabb,  in  the  chair. 

The  minutes  of  the  regular  meeting  of  March  26,  1971  as  presented  were 
approved. 

Follc'rinr  awroval  by  the  Director  and  in  accordance  vrith  the  authority 
?  ,  .  jr^!^^H.r  thP  -ru'+'AS  exoenditurec  for  services  and  supplies  -.rere 
futho'r'iad  ?o  S  cCSd  a"f oilivr-fc;;  the  month  of  K^ch  1971,  provided  that 
eSondUu^es  frL  Cit^  Appropriation  have  the  ...rovai  of  the  Oity  Auditor: 


MARCH  1^71 


To  City  Ai'propriations 

Porsonal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Oblications 


TOTAL 


$U63,SU6.22 

23,331.^1 

7,737.01 

60,108.60 

823.60 

$^^!^,9U6. 9U 


CO 


I 


I 


I 


I 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Payroll 


$  U0,222.6l 

1,628. Ul 
20,927.36 


Foilowinp  approval  by  the  Director  and  in  accordance  with  the  authority 
delegl^edirLn'^by  the  T^istees,  payment  of  bills  was  ^^^^^^^^f  J°  ^%^^^f,t^ 
as  follows  for  the  month  of  March  1971,  provided  that  payment  of  bills  from  City 
Appropriations  have  the  approval  of  the  City  Auditor: 


MARCH  1971 


To  City  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 


TOTAL 


$U63,3U6.22 

26,721.U5 

8,322.U9 

60,108.60 

6.236.OU 
$^65,23U.30 


$     8^.51 

1,6^U.U2 

70.00 

$  1,809.93 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Payroll 


$  U0,222.6l 

^,0^7.31 
25,927.86 


The  Director  made  the  following  report  on  Personnel  for  the  months  of 
March  1971  and  April  1971. 


TM 


Personnel  Activity; 
Full-time  employees: 


Budgeted 
Positions 


General  Administrative 
Offices 

Professional 
Library  Assistants 
Clerical 

Part-time  in  F.T.E, 


10 

17 

9 

0 

"1^ 


General  Library  Services 

Professional 
Pre-Prof e s sional 
Library  Assistants 

Part-time  in  F.T.E. 


91 
23 

107 

0 
221 


Research  Library  Services 


Professional 
Pre-Prof e s sional 
Library  Assistants 

Part-time  in  F.T.E 


Business  Operations 

Professional 
Library  Assistants 
Clerical 
Mechanical 
Bindery 

Part-time  in  F.T.E 


U9 
12 

0 

IT? 


1 
9 

23 
72 

18 

123 

0_ 

123 


Icesources  and  Processing 
Services 

Professional 
Pre-1'^of  e  s  sional 
Library  Assistants 

Part-time  in  F.T.E. 


27 

9 

U6 

-^ 

0 


Har  1.   Employed   Terminated 


10 

lU 

9 

IS 


85 

27 

89 

^^ 
2U/12.9 
213.9 


U8 
12 

^1 
111 
2/1.0 
112.0 


1 

9 

23 
6U 

1.^ 

TT2 

112 


23 

13 
16 

1/.6 

bl.b 


2 


1 
2 


1 
1 
2 


1 

1 

2 


1 

T 

T 


_2_ 
2 


10 

lU 

_9 
33 

35 


8U 
26 

87 

l97 
2U/12.9 
209.9 


U9 
11 

Jl 

111 

2/1.0 

112.0 


1 

9 

23 

6U 

16 

ITT 

ll3 


23 

13 

19 
1/.6 

793 


ill 


I 


I 


CO 

o 


I 


I 


I 


I 


Budgeted 
Positions 


Totals 

Professional 
Pre -Professional 
Library  Assistants 
Clerical 
Mechanical 
Bindery 

Part-time  in  F.T.E. 


178 

uu 

233 
32 
72 

18 

T77 
o_ 


Personnel  Activity; 
Full-time  employees; 


Budgeted 
Positions 


General  Administrative 
offices 

Professional 
Library  Assistants 
Clerical 

Part-time  in  F.T.E. 


10 

17 

9 

0 

3^ 


General  Library  Services 


Professional 
Pre-Prof e  s sional 
Library  Assistants 

Part-time  in  F.T.E. 


91 
23 

107 
221 

0 

221 


Research  Libr-ary  Services 


Professional 
Pre -Professional 
Library  Assistants 

Part-time  in  F.T.E. 


Business  Cperaticns 

Professional 
Libraiy  Assistants 
Clerical 
Mechanical 
Bindery 

Part-time  in  F.T.E. 


U9 
12 

0 

iI5 


1 

9 

23 
72 

18 

123 

0 

123 


167 

52 

208 

32 

6k 

15 

■33H 

27/1U.5 

"3^23 


1 

1 

1 

1 

T 


1 
2 
5 

1 

T 

T 


10 

9 
35 

■35 


2 
T 


8U 
26 

87 
T97 
2U/12.9 
209.9 


2. 

3 


U9 

n 

Jl 

111 

2/1.0 
112.0 


2. 
2 


1 

9 

23 
6U 

16 

113 
113 


3 

T 
T 


3 

T 
3 


2,^5 


Mar  1.   Employed   Terminated   April  1 


167 

50 
20U 

32 

6U 
16 

2U/1U.U 
51i7.5 


April  1  Employed   Terminated   May  1 


8 

Hi 
31 
31 


83 
26 

85 
19!! 
2U/12.9 
20579 


U9 
11 

51 
111 
2/1.0 
112.0 


1 

9 

23 

6U 

J£ 

113 

n3 


236 


23 


Budgeted 

Positions   April  1   Employed   Tenninated   May  1 


Re source n  and  Processing 
Services 


Professional 
Pre -Prof e 3 sional 
Library  Assistants 

Part-time  in  F.T.E. 


Totals 

Professional 
Pre-Prof e  s  sional 
Library  Assistants 
Clerical 
Mechanical 
Bindery 

Part-time  in  F.T.E, 


27 
9 

U6 

"T2 

0 

■^2 


23 
13 
U3 

1/.6 

"^3 


2_ 
2 


23 

13 

Jii 
77 
1/.6 

■773 


178 
I4U 

233 
32 
72 
18 

T77 
0 

T77 


>33 
2U/lli>^ 

"31173 


2 
3 

5 


3 

16U 

^0 

6 

2CX) 

M 

32 

3 

6U 

16 

12 

^26 

. 

2U/lli.^ 

1^ 

?l;0.5 

Death 


Thomas  J.  Manning,  Chief  of  Exhibits,  April  13,  1971. 

Retirements 

Alice  5.  Driscoll,  Cleaner,  Buildings,  April  30,  1971. 
Elizabeth  L.  Wright,  Assistant  to  the  Director,  April  30,  1971. 


A 


ppointment  to  Emeritus  Status 
Elizabeth  L.  Wright,  Assistant  to  the  Director,  Emeritus  May  1,  1971. 


In  accordance  vrith  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  I96I  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Corjiolly,  Associate  Director, 
or  Elizabeth  B.  Brockunier,  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  Kevin  T.  FitaPatrick,  Super- 
visor, Business  Operations,  be  and  hereby  is  authorized  to 
sign  the  payrolls  of  the  Librarjr  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
May  2U,  1971. 

and 


I 


I 


and 


CO 
r-l 


and 


I 


I 


and 


and 


VOTED:   that  subject  to  the  approval  of  the  Mayor  ui  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Elizabeth  B.  Brockunier,  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Super- 
visor, Business  Operations,  be  and  hereby  is  authorized  to 
sign  the  payrolls  of  the  Library  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
June  21,  1971. 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  I96I  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate^ 
Director,  or  Kevin  T.  FitzPatrick,  Supervisor,  Business 
Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  July  19,  19  a. 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  I96I  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate 
Director,  or  Kevin  T.  FitzPatrick,  Supervisor,  Business 
Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  August  16,  1971. 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  I96I  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate 
Director,  or  Kevin  T.  FitzPatrick,  Supervisor,  Business 
Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  September  13,  19a. 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  I96I  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate^ 
Director,  or  Kevin  T.  FitzPatrick,  Supervisor,  Business 
Operations,  be  and  hereby  is  authorized  to  si^  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  October  11,  19  a. 


I 


I 


2H8 


2:^1) 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the  Board 
was  approved  as  follows: 

nonf irmaticn  of  avrard  of  contract  for  supplying  and  deliverinp.  library 
blndinp.  end  paper's   ~ 

VOTED:   that  there  be  confirmed  the  entering  into  with  Arcon 

Coating  Mills  Inc.,  1^  West  l8th  Street,  I^ew  York,  Nei. 
York,  the  lowest  eligible  and  responsible  bidder  in  the 
public  bidding,  of  a  contract  for  supplying  and  delivering 
library  binding  end  papers,  as  specified  in  the  specifications, 
at  a  total  cost  not  to  exceed  one  thousand  seven  hundred 
sixty-nine  dollars  and  forty  cents  ($l,769.UO). 

r.onfnT^ation  of  award  of  contract  for  supplying  and  deliverinf^  offset  papers 

VOTED:   that  there  be  confirmed  the  entering  into  with  The 

Rourke-Enco  Paper  Co.,  Inc.,  128  Smith  Place,  Cambridge, 
Massachusetts,  the  lowest  eligible  and  responsible  bidder 
in  the  public  bidding,  of  a  contract  for  supplying  and 
delivering  offset  paper,  as  specified  in  the  specifications, 
at  a  total  cost  not  to  exceed  three  thousand  one  hundred 
seventy-nine  dollars  and  forty-nine  cents  ($3,179.U5)« 

r.onfir^tion  of  award  of  contract  for  sup^lvin^  and  delivering  book  binding  cloth 

VOTED:   that  there  be  confirmed  the  entering  into  with  The 

Holliston  Mills,  Inc.,  Lenox  Street,  Norwood,  Massa- 
chusetts, the  sole  bidder  in  the  public  bidding,  of  a 
contract  for  supplying  and  delivering  book  binding 
cloth,  as  specified  in  the  specifications,  at  a  total  cost 
not  to  exceed  twelve  thousand  three  hundred  eleven  dollars 
and  ninety-one  cents  ($12,311»91) • 

Confirmation  of  award  of  contract  for  the  purch^^.'^e  of  books  and  other 
library  materi^Ts 

VOTED:   that  there  be  confirmed  the  entering  into  without  public 
advertising  of  a  contract  for  the  purchase  of  books  and 
other  library  materials  for  the  period  April  1,  1971 
through  March  31,  1972  with  the  following  contractor, 
subject  to  the  terms,  agreements,  and  conditions  set  forth 
in  said  contract: 

The  Combined  Book  Exhibit,  Inc. 
Driarcliff  Manor,  New  York 

The  Board  then  gave  consideration  to  a  draft  of  a  minute  on  the  service  of 
Elizabeth  BrIdyBrockunier,  Assistant  to  the  Director,  Secretary  of  the  Trustees 
of  the  Public  Library  of  the  City  of  Boston,  and  Clerk  of  the  Corporation  wno 
will  retire  on  July  9,  1971. 


I 


I 


VJHEKEAS:  Elizabeth  Brady  Broclomier,  came  in  to  the  service  of  ^he 

Library  U2  years  ago,  possessing  a  youthful,  eager  intelli- 
gence which  she  applied  to  the  many  responsibilities  which 
soon  came  her  way,  and 

She  quickly  demonstrated  the  valued  qualities  of  discretion, 
discernment,  mature  and  seasoned  judgment  in  the  operation 
of  the  Director's  Office,  and 


WIffiREAS : 


\\THEFJ5AS : 


O 


I 


I 


She  proved  herself  moct  helpful  to  the  Trustees  of  the 
Libraiy  in  her  knowledge  of  administrative  procedures,  her 
understanding  and  implementation  of  the  mechanics  that 
resulted  in  trie  smooth,  efficient  functioning  of  the 
Director's  Office 

BE  IT  THEREFOEE  RESOLVED: 

That  the  Board  of  Trustees  of  the  Public  Library  of  the 
City  of  Boston  express  to  Elizabeth  Brady  Brockunier 
their  heartfelt  appreciation  for  her  performance  both 
in  the  service  of  the  Library  and  in  her  relationship 
to  the  Board  of  Trustees.  For  her  loyalty,  ^aciousness, 
courtesy,  and  help  to  the  members  oT   this  and  former 
Boards,  the  Trustees  extend  their  earnest  gratituae  and 
T-rish  her  health  and  hap:^iness  in  her  years  of  retirement, 
and 
BE  IT  F'JL.TICR  RESGLVl^D: 

That  -Elizabeth  Brad^^  Brockunier  be  appointed  Assistant  to 
the  Director,  Secretary  of  the  Trustees  of  the  Public 
Library  of  the  City  of  Boston,  and  Clerk  of  the  Corporation 
Emeritus • 

The  Board  then  gave  consideration  to  a  draft  of  a  minute  on  the  f^rvice  of 
aizabeth  Lewis  Wright,  Assistant  to  the  Director,  who  retired  on  April  30,  1971. 

VJHEREAS:  Elizabeth  Lexfis  Wright,  has  Siven  to  !^^e  Boston  Public 
Library  for  U3  years  dedicated  and  faithful  service, 
and 


l-JHEPJLAS : 


^.'rHEPJT-AS : 


I 


I 


She  has  displayed  expert  knowledge  of  the  techniques 
of  her  professiona  while  carrying  on  the  myriad  duties 
that  were  hers  in  the  extended  years  of  service  in 
this  Library,  and 

Through  her  intimate  Imowledge  of  the  histoiy  of  this 
Library,  her  careful  maintenance  of  the  archives  of 
the  institution,  and  her  superb  reference  service  to 
countless  research  scholars  who  came  here  to  study, 
she  won  many  friends  for  the  Boston  Public  Library, 
and 

WHEREAS:  For  a  period  of  said  number  of  years,  Elizabeth  Lewis 
^^^   Wright  has  demonstrated  the  sterling  qualities  of  trust 

and  responsibility  in  her  association  with  the  Boston 

Public  Library 


240 


241 


BE  IT  TIEKEFORS  IGCOLVED: 


That  this  Board  of  Trustees  of  the  Public  Library  of 
the  City  of  Boston  place  upon  the  records  its  expression 
of  appreciation  and  gratitude  for  the  fine  service 
rendered  \rj  Elizabeth  Lewis  Vlri^t  and  that  the  Trustees 
extend  to  her  all  good  T^rishes  in  her  years  of  retirement, 
and 

BE  IT  FUHTHER  RESOLVED: 

That  Elizabeth  Lewis  Wright  be  appointed  Assistant  to 
the  Director  Emeritus • 

The  Board  then  gave  consideration  to  a  draft  of  a  minute  on  the  service  of 
Thomas  J.  Manning,  Chief  of  Exhibits,  who  died  on  April  13,  1971. 


I 


I 


On  motion  duly  made  and  seconded,  it  was 


VOTED: 


JHSREAS : 


VniEIlEAS : 


that  there  be  and  hereby  is  adopted  an  order  to 
spread  upon  the  records  of  the  Trustees  the 
following  Minute  on  the  service  of  Thomas  J. 
Manning,  Chief  of  Exliibits,  who  died  on  April  13, 

1971.  '^ 

For  a  period  of  ^2  years  Thomas  J.  Manning  had 
held  positions  of  trust  and  responsibilities  in 
this  Library,  first  serving  in  the  departmeiits  of 
the  Reference  Division  and  then  in  the  Administra- 
tive Offices,  and 

After  several  years  in  the  militar^r  service  of 
his  country,  he  returned  to  this  Library  assuming 
responsibility  for  organizing  the  displays  and 
exhibitions  that  set  forth  the  many  and  vpriod 
resources  of  the  Library  so  splendidly,  and 

In  the  development  of  this  special  assignment  which 
Mr  Manning  pursued  with  a  quiet,  scholarly  zeal,  he 
earned  the  respect  of  his  own  associates,  the  exhibitors, 
and  the  viewers  of  his  displays,  both  the  general  public 
and  the  connoisseur  of  the  fine  arts; 

BE  IT  TliSREFORE  RESOLVED: 

That  the  Trustees  extend  to  Mjts  James  A.  Martin,  sister 
of  Mr  Manning,  their  appreciation  of  his  long  and  faith- 
ful years  of ^service  to  this  Library-  and  their  gratitute 
for  the  contributions  he  made  during  those  years. 

The  Director  reported  that  xrork  on  construction  of  the  Addition  was  progressing 
smoothly,  that  granite  facing  has  been  installed  on  the  lower  section  of  the  buliliing 
up  to  the  Mezzanine  level  on  the  Boylston  Street  side  of  the  builda^g  and  along 
^xeter  Street,  and  that  pouring  of  concrete  has  been  completed  as  follovrs: 


CO 


I 


^.^IHEREAS: 


J 


I 


I 


Basement 
Concourse 
First  Floor 
Mezzanine 
Second  Pl.oor 
Third  Floor 
Fourth  Floor 
Fifth  Floor 
Sixth  Floor 
Seventh  Floor 

Roof 


IX^ 
100^ 
100?^ 

lOOfo 
$^% 

2afo 
of. 
of> 

80jg 
63^ 


Tne  Director  reported  that  the  opening  of  the  South  End  Branch  Library  was 
dependent  upon  the  delivery  of  furniture  and  bookcases.  He  indicated  a  possible 
opening  date  of  sometime  in  June. 

The  Director  reported  that  earlier  in  the  afternoon  he,  Mr  Connolly  and  Mr 
Carroll  had  met  with  Vx  ^Jilliam  L.  Roberts,  Planner  for  the  Public  Facilities 
Department,  in  respect  to  the  Dudley  Street  Branch  Library,-,  that  PFC  had  accepted 
the  Librarv'  s  building  orogram  as  submitted  on  February  23,  1971  but  that  they 
had  included  an  additional  3,000  sq.  ft.  for  a  Little  City  Hall  and  1,200  sq.  ft. 
for  Conference  Rooms.  After  liccunsion  it  was 


v" 


VCTSD:   that 


-  Jrai 


;tces  of  the  Bor.ton  Pablic  Library  approve 


the  proposal  of  the  i^iblic  Facllitios  Department  in 
which  there  is  accepted  the  Library' » s  progi^am  of  Febriaary 
23,  1971  ^or  the  Dudley  Street  Branch  Libraiy,  that 
additional  supplemental  flexible  space  bo  provided  to 
accommodate  comm-onity  and  library  uses,  that  the  Board  and 
staff  of  the  Library  be  consulted  on  the  design  of  the  building, 
that  the  entire  b^uilding  when  completed  be  under  the  administra- 
tion of  the  Library  Department,  and  that  a  portion  of  the 
supplemental  space  be  initially  assigned  to  another  city 
service  (Little  City  Hall) . 

The  Director  reported  receipt  of  a  communication  from  City  Councillor  Thomas 
Atkins  requesting  information  on  non-advertised  contracts.  He  distributed  to 
the  Board  a  list "of  such  contracts  stating  that  in  all  cases  the  Library  had 
conformed  to  legal  requirements  and  administrative  practices  of  the  City  of  Boston. 

The  Director  stated  that  he  ^d.shed  to  bring  to  the  attention  of  the  Board  that 
Mr  John  Regan,  Assistant  SuTDerintendent  of  Buildings  who  Joined  the  staff  on  June  22, 
1970  was  not  working  out  as  exnected,  that  there  was  friction  between  him  and  Mr^ 
Geoghegan,  that  work  assignments  were  not  being  cared  for,  that  there  was  excessive 
absenteeism,  and  that  sooner  or  later  the  matter  may  have  to  be  brought  formally 
before  the  Board. 

Dissolved  at  U:20  p.m. 


'242 


243 


liinutcG  of  Meeting 
Adudnistrative  A^f^ency 


In  lioard  of  Trustees 
Friday,   Jiuie  11,  1971 


p  ..c-uln,r  meetinfT  of  the  Trustees  as  on  Ad^ninistrative  Agency  of  the  City 
of  Boston  Hrs  held  in  the  Trustees  Roon  at  ^i05  p.m. 

rresent:     i.essrs  Hurray,  rarker  and  xiabb. 

The  ir-resident,  Hr.  Habo  in  the  chcAr. 

The  mnutes  of  the  a^^ual  meetin^  and  the  regular  neetin^  of  :.ay  3,  1911 
as  presented  irere  ai.i)roved. 

Poll  nwnn*.  aDDroval  bv  the  Director  and  in  accordance  mth  the  autnority 

authSr-ized  to  be  char,;<  d  as  Tollows  Tor   .lie  n.ntiisof  i\^>ril  and  ^'^yJ-^'^>  lj^° 
viUed"that  e:q,e.,dlture.  from  City  Appropriation  h^ve  ^he  approval  ol  the  -ity 

Auditor; 


APRIL 


Vuil 


To  Gity  Appropriations 


Personal  Services 
Contractual  Services 
Supplies  arid  llaterials 

Book'- 

Gurrent  Gharces  and  Obligations 


30,767.07 

12,321.3i^ 

ia,923.70 

7 J u6 3.06 

.  T(J£XL       $h5>'0, 616.39 


Personal  Services 
Contractual  Services 

Books 

Current  Charges  and  Obligations 


i;>         169.13 
l,33U.7o 

2bj!-^jj 

TOTAL       'i>     lry^o.u9 


;;)36i4,CX)7.''Ii 
17,0c  9. 7i? 
lii,9«JO.)'.2 
U6,3^U.Oo 

263.70 

;iliI;2,olip.37 


S        317.25 

2I0.0O 

3, bub, 02 


v>       l4.>21u,u7 


To  S: ; ec ialAppropri ations 

Eastern  Regional  Puolic  Library  S-st^m 

Books 

Sup.:lies  and  Materials 

Payroll 


$  30,5^2.32 

i;,Ub6.51 
20,3U6.oO 


ip  21,Ii66,02 

7,320.71 

21,171.17 


VoUo-winp  rn^roval  b     the  i^irector  and  in  accordar-e  vrith  the  authority 
dele^afed  ^  him  bv  the  Trustees,  pa,nnent  of  bills  was  autnor^zed  ^o  oe  cnar- 
S  -follows' for  the  nonths^f  April  and  Hay  1971,   provxaed  -^t  Pa.^^^^  of 
bills  from  City  Appropriatioi      have  the  a..provaL  oi   zhe  City  Audxtor: 


I 


I 


APKH. 


MAY 


:o 


NT 


J 


I 


3.. 

I 


I 


To  City  Appropriations 

Personal  Services 

Contr;ictual  Services 

Supplies  and  Materials 

Books 

Current  Charp:es  and  Oolicati  ^ns 


TOTAL 


To  Trust  Funds 


Personal  Services 

Contractual  Services 

Books 

Gnrrent  Charges  and  Obligations 

TaiAL 


$366,9)40.01 

30,707.07 

12,321.35 

Ul,923.70 

7,^63.06 

$ii50,olo.39 


^         169.13 
l,33ii.76 

25.00 

ip    l,52o. b9 


s?6l4,(X)7.Uii 

9,703.93 

17,3^-6.22 

h6,35U.06 

2,1:17.76 

$h39,929.UU 


$         31ii.25 

21b. 60 

3,6u6.02 


To  Special    ippropriati  tis 

Eastern  Regional  Public  Library  System 


^ooks 

Supplies  and  Materiel  s 
Payroll 


$  30,^52.32 

U,uo6.5l 
20,3U6.6o 


4i  21,lio6.?'^ 

0,691.22 

21,171.17 


Action  talcen  by  the  Conmittee  ^r   -Jinldings  since  the  3ast  neeting  vrrs 
approved  as  follows: 

On  26  Kay  1971 

For  retaininn;  custod-^  of  the  Gharlestovm  /archives  Building 

VOTED:  that  tiiere  je  md   hereby  is  coni'imed  action  tal-:en  en 

the  above  date  by  the  Committee  on  Buildings  mth  a  quo- 
rum present  and  voting  as  folloirst 

V0T313:  that  the  Chairman  of  the  Buildings  Committee  be  and 
hereby  is  autr  ori^.ed  to  send  a  communication  to  the 
Jiroctor  of  the  Public  Facilities  Depr^rt..ent  stating 
that  there  is  need  for  the  Library  to  retain  custody 
of  the  Cnarlestovjn  ilrcliives  iiuiluing  for  work  sp^ce 
and  storage  until  uhe  middle  of  1972. 

The  Director  m.ade  the  followim-  report  on  Personnel  for  the  month  of  i^ay 
1971. 


244 


245 


Personnel  Activity: 
Full-tiiTie^_or^lo;/;QQ5' 


Budgeted  .   ^  ,   t    t 

Positions   May  1   Employed  Ternxnate^  iL^«-i 


Gene  r  al__^flinijli£^ 
Offic^es" 

Professional  10 
Library  Assistants  17 
'Jlerical  9 

Part-tiiae  in  F.T.E.     0 

{^eralj^brary'  Services 

Prole ssional  91 
?re-i rof essional  23 
Library  Assistants   107 

221 
Part-time  in  F.T.E,    0 


oo- 


Research  Library  oervices 


Professional 
Pre-Prof es  sional 
Liorarv  Assistants 


h9 
12 

Part-tine  in  F/^.E.  0 

IIL^ 

lousiness  Operations 


ProfescionrO. 

1 

Librnry  Assistants 

9 

Clerical 

23 

Mechanical 

72 

Binder:/ 

lb 

123 

/art-time  in  F.T.i^, 

0 
12  3 

l<^GOurccs   aid  Process 

in^ 

iorviccs 

27 


i-roie  ssional 
Pre-Prof  r"^' sional 
Libri-ir-^  'issistrjits       _Ii6 


,1      rn      1  ' 


Part-tine  in  F.i'.ii.     _  i^ 

b2 


8 

Ih 

_^- 
31 

"31 


83 
26 

ToT 

2l;/l2.9 
20O.9 


I;9 
11 

111 

2/1,0 
112.0 


1 

9 

23 

6U 

JL6 

113 

113 


23 
13 

Ul 

77 

I      I 

1  /  J^ 

77. i:^ 


2 

T 
T 


3_ 
3 


U 


1 

_2_ 

3 


1 

T 
T 


3 

1.^ 


1 

2 
3 


2 

1 


'3 


1 
1 

T 


8 

13 

_9 
30 

"30 


81 
27 

192 
23/l2.ii 

2014.14 


U9 
10 

J2 
111 
2/1.0 
112.0 


1 
9 

21 

o7 

10 

iTF* 

HI; 


I 


I 


CO 

o 


I 


1 


I 


I 


Bud  ■;e  ted 
Positions 


May  1 


JH>.l)lo'/"-'"d  i'erTn-'ngted  June  1 


Total? 

Professional 
Pre-rrof •sci  onal 

Librai*:,.'-  Assistants 
Clerical 
Mechanical 
Bindery 

Part-time  in  F.T.E. 


176 

161: 

hU 

^0 

233 

200 

oo 

-2 

^'  ^^ 

->'- 

72 

' )' . 

16 

lu 

t.^7'/ 

!T25 

I'j 

2U/lll.^ 

77 


M 

o 

162 

2 

2 

^'0 

7 

7 

200 

2 

30 

i; 

1 

67 

13 

in 

■-  -      •  •  - 

16 

26/lb.O 

13.? 

"1^.0 

:>39.0 

A-onointments  to  i  emanent  Staf"^' 


Frank  Altier*'  Principal  Statistical  Machine  Operator,  Data  x  rocessin^. 
May  2^,  197^^ . 

Tb<.  'Oir^rtor  ^•'>->orted  that  the  fi^^*?  percent  reduction  :^n  the  bud^jet  allov:- 
ance  -.or^peiTiwent  employees  has  resulted  iu  thirty  feijer  employee^  bein^^  on 
the  pa^/roll  as  of  the  pr-sent  tine,  that  the  deficit  -^2   of  .'une  11,  19  a  was 
dov/n  to  ,12,000.  from  a  hi-n  of  .?2,,000.,  that  the  deficit  mil  be  ellmlna^ed 
and  thst't^ic  Library  idll  live  vjithin  the  allowaiice  nade  by  the  Oity  lor  full- 
tine  e--lo-ees.  rle  stated  that  reduction  -Jn  t)ie  nmnber  of  fuU-txne  members 
of  the  starf  bas  resulted  in  some  thin-s  not  .;etting  done  out  that  service  to 
the  public  has  not  suffered.  The  Director  also  indicated  that  consi^ueration 
was  bein-  '  iven  to  rew  styffin^  patterns  for  the  Addition  when  it  iS  opened, 
that  stucJies  are  uriden-ra-  i.i  this  connection,  snd  that  by  fall  there  would  oe 
n^de   available  to  the  Trustees  the  full-tijne  ners^^nnel  needs  for  i  a-  -  •r-a.^.r 
■Tor  tb<=*  cominj^  year. 

■lo-^si  nior  Murray  raised  the  question  as  to  the  establisi-ufient  of  positions 
of  Honorary  Curators.  The  i)ir'?ctor  stated  that  he  would  propose  initial  ap- 
pointments in  the  fell. 

l^onsi'-nor  Murray  reported  that  the  Director  is  plsn.iinc  to  attend  the 
an^u-a  Tfceting  of  IFLA  (intomatdonal  Federation  of  Library  Absociaoions)  in 
L::ven->ool  this  cominr-  sunner  and  reconi  lended  that  his  expenses  oe  [.aid  frcjm 
Library  trust  funds. 


Cn   notion  duly  nade  and  seconded  it  was 


VOTFi): 


that  the  exi:>enses  of  Philip  J.  r.Cr.iff,  uir(?ctor,  n  'H  Librarian, 
in  connection  viith  his  atte^idance  P-t  tiie  amual  neetinr,  if  l¥Ui 
Clnt«rr'.'^tional  Federation  of  Liorary  Associations)  In  3.iv-*mool 
in  Au-nst  -  Septenber  1971  be  paid  from  um^estrictod  trust  funrls. 


u  « 


247 


Th.  Director  reported  on  tn.e  pro,;ress  oeinc  mode  in  co.mection.  vith    leetiu.s 
,nth  representatives  oi-  the  :'rofossional  btafi-  Assooi.tio-.  xor  ■    riev,  contract 
^f«.Mve  Julv  ■>      IVYl.      He   stated  tnat  the  Labor  relations  officer  xor  v.e  Oity 
of  Boston  had  indicate,    at  earlier  bar.airdnti  sessions  that  it  w.s  the  policy 
of  thf  °itC  in  Wn  no^.  to     r.mt  salarv  increases  for  tae  ourrea^  year  ai.a  tnat 
h«  ^tended  to  hold  U,e  li.r,o  in  respect  to  increases  in  sal^-xes  lor  proios- 
.ional  librari^ms  for  the  corrent  year.     He  si^ated  ^aat  a..oUior  oar^axnii  6   .     _ 
session  was^c:Sduied  for  the  com^e  week  ar>d  th,t   others  would   .e  aeld  durx... 

the  ensuinr:;  weeks. 

'rhe  Director  stained  tnat  he  was  subriattin-  for  cor.aniation  of  a;)proval 
of  Ghanre  Orders  IIos.   3b-U2  which  had   oeen  previously  authorized  as  aiaend- 
ments  to  the  contr-'^ct  xrith  Vanpi  ^r^.d  Cor-pa  y,   mc. 

On  motion  duly  iiade  .iiid  seconded  it  v/as 


VOTED: 


Jsmunry  7,  1971       :Add  - 

February  h,  1971     — -  - 

rebruar>^  17,  1971  Add  - 

Karch  17,  19/1        i^A  " 

March  17,   1^71         - 


that  the  coi-.tract  mth  Va^TOi  and  Cor.pany,   xnc,   for  the 

construction  of  an  addition  to  the  lioston  rublic  ^^I'^^ary 

in  Gonley  Snnare,   .^.oston,  Massachusetts,  be  aiaended  to 

include  cht.np-es  in  the  specifications  as  set  forth  o.low 

in  ahance  Order  Hos.   3o-U2,   and  that  said  contract  be 

increased  by  an  ariount  of  seven  hundred  nine ty -six  thoi-    . 

s-md  t^nr^e  hundred  and  e"  [^hty- seven  dollars  ^,K>lyo , 3^  ( . ,  , 

therebv  malting  a  new  contract  cost  of  an  amo'-int  not  to 

e.xceed'' twenty-two  mllion  five  h^mdred  and  -^-t^-^^?'^^         ^ 

thousand  three  hundred  c.nd   sixty-one  doll-irs  v.'22,bU/,30i,  ^^^  ^^^^^^ 

Chanf^e  Order  ilo.  3'o     (Provision  of  interior  Granite 

Veneer) 
Change  Order  lio.  39  (^tension  of  Tirae  92  days) 


Change  Order  Ho.  UO  (Installation  of  Security 

i^levator  Controls; 
Ghanp.e  Order  Mo.  Hi  dtev-jsions  to  interior  li'inish) 

Giian<'e  Order  No.  U2  (Improved  waterproof inf:  to 

fim.sh  waterti<'ntness) 


•^  791^pjb, 
.ii22,iJir2,Ob'2. 

no  chan>:;e| 
v22,bU2,Ob2'. 

+       2jk^i\* 

:,>22,l)'lil;,5lO. 

.>22,^?'V,'^ol. 

no  chan|^ 
;p22*,'^iY,  3'x!. . 


T>^.  Director  reported  that  the  new  oouth    ^nd  xiranch  Liurary  nad  been  ope  ed 
for  publicie^ice  on  Monday,  May  7,   1971,    that  all  of  the  f.u:.ature  wuicn  had 
been  ordered   oy  the  Public  facilities  Department  had  not  been  ^^^^^^^l'l>J^'f^ 

rot  btnieaned.     He  str.ted   th.t  whe^   ;.ai  of  these  thin^^^s  had  been  cared  i or 
by  th:"ubUrFa;ilities  uepartnent  f  or.  ^  dedicati...  of  the  builam,  would   oe 
scheduled,   but  that  this  probably  woui.  .  not  talce  place  until  laJ-1. 

In  the  matter  of  Dudley  Street  the  Director  f  i-^^^^^^^^f  ^^^f  ^^^^^%?  "^ 
now  waitinp-  for  the  fublic   Facilities  Departmer"    to  instruct   one  Arc.xitcxt.  to 
fZ^Ta\lZ  for  the  buildin,  wnich  would  incorpo^^ate  into  it  the  revised 
librar*/  Drorrari. 


i 


I 


CO 

T-l 


I 


I 


I 


I 


TV- '  Dir'-oto-  reported  the  continuin.-'  interest  of  the  City  to  take  the 
Charleston  Arc^vcs'  B.>ilding  and  turn  it  ove^  to  ^he  School  De-.^rt^ent  for 
^n<xiu.-.c.  j„4.^j   +v,o+  -iv,  ijnrnvdQi  cp'  Tdth  3 nstructiuns  oi   tne  duil- 

''^"''     ;^"+,^„rto  the  oir^-'-tor  of  tiie  Fublic  i'^aoilities  Uepartnent  s^.atmg 
t"  etibra^v  had  ne!d  for  the  buildir,,  m.til  the  riddle  of  1972  for  work 
tnat  t^.e  iaurary  ua  ..irprtor  repo-tcd     hat  si:ice  the  transmittal  oi  the 

i:tt:r°':he\S;  haf  ha,nf  %rt^er  comu.>ication  fro™  the  -ubUc  facilities 
Department  about  trds  ratter. 

Th^  Director  reported  that  he  had  oeen  approached  by  the  i'residont  of  tlie 
BoairJ  of  Trustees  of' r^llowes  Ath  naeun  in  respect  to  the  possioiliyol  their 
ut^Jr,  which  is  now  lo~rted  in  i.orfolk  House,   oein^  "^=°^''°''^^:t-ive  t^  the 
n  in-,r  <itr.f.^t   dranch  Libra'-^^.     r«  indicated  th..t  ue  was  responsive  to  tne 
new  '^"^'/y  ?^^f  *  fi'^'f  3^^^'^^t;^.sfer  could  be  effected,  it  would  mean  a 
;'::.?:'  fftfust  funds  :  pro^chL,  half  a  .dllion  dolUrs  to  tae  .oston  .ublic 
Mbrart     the  incone  of  vrtiioh  could  be  used  to  continue  addi,-..-  oooks  ^°,^]^ 
eSstS^'   FeUowes  Atheneauxo.  library  book  collection.     The  Board  su  .ces.ed  tn..t 
he  continue  to  pu^'^'ie  tiie  matter. 

He'^^^dic'  ed  t°.t  the  work  sho.ad  be  completed  sor.etir^e  m  August  ;^«1  ^^.t^t 
that  tiine  the  u.rer  portion  of  Uie  f.cade  of  tne  ouilui..^  aim   .ne  .aree  .,>ain 
entra-ices  to  the  buildini'  would  oe  bathed  m  li::ht. 

The  Director  reported  that  the  no.ne  of  rJli^^abeth  3.  lirockunier  wo.ad  be 
renoved  from  the  p.-n^oll  as  of  July  9,  1971,  -he  effective  oace  oi  "«^J-«- 
tfrrnent^d  that  steps  should  oe  t.ie..  to  re,.iove  .ler  name  fron  all  earlier 
votes  taken  by  the  Board. 


On  motion  duly  made  and     seco'idcd  it  was 


VOTED: 


tha-  effective  at  of  Jul^  9,  1971  th^  name  of 
Eliaabeth  :>.   brock^iraor  oc  uiu.iinated  in  all 
votes  tai'.en  by  the  i3oiird  of  frusxees  inierever 
the  Apsistant  to  tae  Liijrary  Director,  aiid 
Secretary  of  the  Trustees  had  been  authorized 
to  enter  into  contracts,  si^n  pa:.rolls,  ajid  act 
in  other  ways  in  represcntaoion  of  tiie  Trustees 
of  the  Jioston  Public  Liorary. 

The  Director  b^ourht  to  the  attention  of  the  ooard  t:.at  provision  needed 
to  be  made  for  coverinr,  for  routine  signatures  durin,  the  sur.aer  recess  when 
the  Oi  rector  ma^^  oe  absent  from  the  Library. 


248 


249 


On  motion  duly  made  dnd  seconded  it  xfas 

VOTED:     that  effective  Jime  1^,  lyU  tliroufm  September  3C),  li?71 
in  anv  absence  oi'  the  Director,   and  Librarian,   iho-lm  J. 
IWIif'^,   the  naine  of  John  J.  Connolly,  Associate  director, 
be  substituted  lor  that  of  the  Director,   ai.d  Liorarian, 
in  .all  votes  taicen  by  the  Doai'd  of  Trustees  iriienever  t.ie 
Direct.-^r,   and  Lj.i)rarian  has   oeen  authorized  to  accept 
f^ift'      oa^ments  riaue  in  recoLTiition   Co^  special  services 
vev.dered,\-id  payments  received  for  publications  and  pi-mts 
'executed  under  Librar^^  sponsorship  which  in  ^;^ount  rre  not 
more  th-^-^  two  thousand  five  hundred  dollars  v-v2,bUU..  •   ^o      ^ 
rrialce  autliorized  eiq^enditures  fron  princi:)al  and/or  income  ox 
cert^din  trust  funds^   to  enter  into  contracx-s  on  oenali  ol 
tbe  lio.-ird  -'her.  such  conxractr  nave  oeen  autliorised  by  the 
Board;   end  to  autiiuri-.e  pa^auents  under  contracts  e.itercd 
into. 


Dissolved  at    i?:ii^'  P»^» 


1 


I 


CO 

o 


1 


I 


Mnutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  October  1,  1971 


JUl^E 


JULY 


AUGUST 


To  City  Appropriations 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


$Uli9,Ii39.01 

11;,  3^3.68 

7,025.21 

52,10U.6l 

U61.50 


$3^3,903.26 

17,329.33 

9,701.U3 

1^7.06 

U09.5Q 


J^i;38,628.71 
22,U66.50 

5,U83.29 

98,U01.28 

18U,50 


TOTAL    $523,38U.01   $381,^00.58   $565,l8U.28 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Books 


$  398.6U 
2,998.57 
3>559.9Q 


$  31+1^.20 
1,973.01 
U,52Q.56 


$        3U3.25 
9.50 

lli,29Q.lU 


TOTAL 


$    6,957.11      $    6,837.77      $  lli,6U2.89 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 


$  15,U78.36 

U, 716.87 

26.369.66 


$  22,359.38 

5,168.00 

21.Ui9.52 


$  73,155.35 

3,2ii5.99 

2Ua88.17 


A  regular  meeting  of  the  Trustees  as  an  ildministrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  5:00  p.m. 

Present:  Messrs  O'Connell,  Parker,  Canliam,  Murray  and  Rabb. 
The  President,  Mr.  Rabb,  in  the  chair. 

The  minutes  of  the  regular  meeting  of  June  11,  1971  as  presented  were 
approved . 

FolloTdjis  a^^Droval  by  the  Director  and  in  accordance  ;vith  the  authority 
delerateftrSmTthe  Trustees,  expei^itures  for  services  and  supplies  were 
delegated  1,0  nim  ^/        follows  for  the  months  of  June,  July  and  August, 
lt7^:Tovi^ed'Vat^Sndi/^-"ro«  City  ;*propriation  have  the  ai,.roval  of 
the  City  Auditor: 


TOTAL    $  U6,561i.89   $  U8,976.90   $100,589.51 

Following  approval  by  tlie  Director  and  in  accordance  with  the  authority 
delegated  to  him  \t/   the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  months  of  June,  July  and  August,  1971,  provided  that  pay- 
ment of  bills  from  City  Ai)propriations  have  the  approval  of  the  City  Auditor: 


JUl^S 


JULY 


AUGUST 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


$Ui9,U39.01 
13,2U2.36 

I8,71ii.35 
52,10U.6l 

17.955.53 


$353,903.26 
11,3U6.88 

5,573.67 
157.06 

1.232.33 


;pU38,628.71 

19,976.9U 

10,052.80 

98,U01.28 

U.677.67 


TOTAL  $556,U55.86      $372,213.20      $571,737.89 


I 


I 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Books 


$        398.614 

2,998.57 
3.559.90 


$  3Ui4.20 
1,973.01 
U.520.56 


$       3U3.25 

9.50 

lli.290.lU 


TOTAL 


$    6,957.11      $    6,837.77      $  1U,6U2.89 


250 


251 


JUNE 


JULY 


AUGUST 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 


1 


Books 

Supplies  and  Materials 

Personal  Services 


$  15,U78.36 
12,092.32 
26.369>66 


$  22,359.3B 

U,^3U.72 

21.UU9*g2 


$  73,l5ip.3^ 
b,3Ul.52 

2Uab8.17 


I 


TOTAL  $  53,9U0.3U     $  U8,3U3.62      $loS,S85.oU 

The  ndnutes  of  the  Comnittee  on  Buildings  on  Septemoer  17,  1971  as  presented 
were  approved, 

AcUon  taken  by  the  Conmttee  on  Finance  since  the  last  meeting  was  approved 
as  follows: 

On  Au^st  27,  1971 

Confirmation  of  award  of  contract  for  supplying,  delivering  and 
'   installing  one  Ehlermann  bookbinding  machine 

VOTED:  that  there  be  entered  into  with  Craftsman  Mact^nery 

Company,  7^  West  Dedham  Street,  iSoston,  Massachusetts, 
the  sole  bidder  in  the  public  bidding,  a  contract 
for  supplying,  delivering  and  installing  one  bnler- 
mann  bookbinding  machine,  as  specified  in  thf  speci- 
fications, at  a  total  cost  not  to  exceed  six  thou- 
sand  and  three  hundred  twenty-five  dollars  C4>6,32b.oo;. 

Confirmation  of  award  of  contract  for  supplying  and  delivering 
book  jacket  covers 

VOTED:  that  there  be  entered  into  with  Bro-Dart,  Inc.,  P.O. 
Bex  2^0,  Newark,  New  Jersey,  the  lowest  eligible 
and  responsible  bidder  in  the  public  bidding,  a 
contr-ct  for  supAying  and  delivering  book  jacket 
covers,  as  specified  in  the  specifications,  at  a 
total  cost  not  to  exceed  four  thousand  seven  hundred 
thirty-four  dollars  and  thirty-oight  cents  UU,73U.3o;. 

Confirmation  of  award  of  contract  for  supplying  and  delivering 
magazine  binders 

VOTED:  that  there  be  entered  into  vjith  Bro-Dart,  Inc., 

P.O.  Box  2S0,  Newai^k,  New  Jersey,  the  sole  bidder 
in  the  public  bidding,  a  contract  for  supplying 
and  delivering  magazine  binders,  as  s,;ecifDed  m 
the  si.ecifications,  at  a  total  cost  not  to  exceed 
two  thousand  two  hundred  forty-three  dollars  and 
forty-five  cen.s  ($2,2143.^5) • 


CO 

o 


1 


I 


I 


I 


Confirmation  of  rejection  of  all  bids  for  suppljdng  and  deliver- 
ing magazine  binders,  subndtted  on  July  12,  1971 

VOTED:  that  all  bids  submitted  in  the  public  bidding  on 

July  12,  1971  for  supplying  and  delivering  magazine 
binders  be  and  hereby  are  rejected. 

On  September  17,  1971 

Confirmation  of  award  of  contract  for  the  purchase  of  books 
and  other  librai^y  materials 

VOTED:  tliat  without  public  advertising  a  contract  be  entered  ^ 

into  for  the  purchase  of  books  and  ottier  library'  materials 
for  the  period  September  1,  1971  t]:irough  March  31,  li^72 
with  the  following  contractor,  subject  to  the  terras,  agree- 
ments, and  conditions  set  forth  in  said  contract: 

Bookazine  Co.,  Inc. 
New  York,  New  York 

Confirmation  of  awai'd  of  contract  for  supi:lying  and  deliver- 
ing one  1972  Ford  Ranch  VJagon 

VOTED:  that  there  be  entered  into  with  West  Ford  Inc.,  D/B/A 
Warren  Coveney's  West  Ford,  1700  Centre  Street,  West 
Roxbury,  Massachusetts,  the  sole  bidder  in  the  public 
bidding,  a  contract  lor  supplying  and  delivering  one 
1972  Ford  Ranch  Wagon,  as  specified  in  the  specifications, 
at  a  total  cost  not  to  exceed  three  thousand  three  hundred 
five  dollars  and  seventy- three  cents  (si3,305.73)» 

Confirmation  of  araendment  of  contract  for  the  rental  of  cer- 
tain data  processing  equipment 

VOTED:  that  the  contract  with  the  International  Business  Machines 

Corporation,  1730  Cambridge  Street,  Cambridge,  Massachusetts 
for  the  rental  of  certain  data  processing  equipment  during 
the  period  April  1,  1971  through  March  31,  1972  be  amended 
in  an  amount  not  to  exceed  tw  thousand  six  hundred  dollars 
($2,600,00),  thereby  making  a  new  contract  cost  of  an  amount 
not  to  exceed  sixty-nine  thousand  six  hundred  dollars 
($69, 600,00)  and  that  public  advertising  with  respect  to 
the  aforementioned  amendment  be  dispensed  with, 

ThP  Director  reported  that  little  or  no  progress  had  been  made  in  co^leting 
negotiatior^h^Ksentatives  of  the  Professional  Staff  Association  for  a  new 
Tonlr^T.     He  stated  that  ever^^hing  was  at  a  standstill  because  of  President 
N^on^  freeze  on  salaries,  that  he  was  awaiting  word  from  the  Labor  Relations 
omcer  of  the  City  of  Boston  as  to  the  next  step  in  procedure,  and  that  members 
of  the  Prof essional  Staff  Association  were  continuing  to  work  without  a  contract. 


252 


253 


The  Director  Drought  before  the  Board  a  r  atter  «hioh  he  had  mentioned 
on  several  occasions  and  stated  that  he  was  now  prepared  to  nominate  certain 
ind?vIduSs  Xo^trposition  of  Honoraxy  Curator.  They  are  as  follows: 

Hiss  Dorothy  Aboe,  Honorary  Curator  of  the  Dwiggins  Collection 
Mr.  Charles  Childs,  Honorary  Curator  of  Prints 
Mr.  Michael  Walsh,  Honorary  Curator  of  Americana 

The  Trustees  of  the  Board  indicated  a  proval  of  the  Director's  recann.endations 
Z   suRgest^  thafan  appropriate  ceremony  be  arranged  at  a  tme  when  the 
??us?ei  coSd  be  present  a^d  at  that  ti^e  to  present  to  each  a  handsop>e  certifi- 
cate of  appointment.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  title  of  Honorary  Curator  be  given  to  the 
individuals  whose  names  are  noted  belou: 

Miss  Dorothy  Aobe,  Honorary  Curator  of  Lhe  Dwiggins  Collection 
Mr.  Charles  Childs,  Honorary  Cui ator  of  Prints 
Mr.  Michael  Walsh,  Honorary  Curator  of  Americana 

In  the  matter  of  the  establishment  of  l^i^^fy^^^^^j-^^^^'  ^^  °i^!!^^ 
«+;.tPd  that  he  had  broached  this  possiblility  at  the  meeting  of  the  Hamming 
C^ttee  held  ifs^ptember  ^id  h^  received  warn  support  for  such  a  group, 
^he  was  now  ^ec^ending  that  the  first  program  be  held  in  Novemoer  or 
Dec^ber^d  that  Sp  JoLson,  the  Architect,  oe  invited  to  address  the  group. 
He  SaSd^hat  members  of  the  Ex^niBg  Committee  had  oeen  requested  to  submt 
nL^s  of  those  individuals  who  should  oe  invited  to  become  members  of  the 
L^^LyA^sociaSs  group  and  that  he  would  also  like  the  trustees  to  suomt  a 
list  of  names  of  members  for  such  a  group. 

Mr.  Parker  stated  that  a  film  had  been  presented  to  the  Library  by  the 
national  Conference  of  Christians  and  Jews  and  that  he  was  raising  the 
nuesU^  ^  to  whether  it  could  be  shown  in  connection  -^th  the  opemng  of 
S^fsou^h^Br^oh  Library.  The  Director  indicated  that  it  prooably  w^ 
not  appropriate  to  have  the  sliowing  at  the  opening  exercises  for  the  oouth 
^  bS  Library  but  that  other  suitable  showings  of  the  xiliu  could  oe 

arranged. 

In  connection  with  the  construction  of  the  Addition,  the  Director  reported 
that  toe  ??^srbreaShrou3h  l^tvmen  the  Addition  and  the  existing  building  had 
K  f  ^=L  in  theWest  Gallery  at  a  point  where  the  new  service  elevator  in 
^e  R^e  B^ok  Dep^?^nf  ;!7to  be  installed.  He  stated  that  additional  brealc 
ttoou^s  w^^d  b^  made  during  the  course  of  the  next  few  months  at  different 
fSor^levels  to  provide  easy  access  between  the  two  buildings. 

The  Director  stated  that  he  was  subritting  for  oonfirroation  of  ^proval 
of  Change  oSersNos.  U3-50  inclusive  which  had  been  previously  authorized 
^  Sn<^^  to  the  contract  with  Vappi  and  Coi^any,  Inc.  On  motion  duly 
made  and  seconded,  it  was 


1 


I 


V0T3D: 


that  the  contract  with  Vappi  and  Goii^any,  Inc.,  for  the 
construction  of  an  addition  to  the  i3oston  Public  Library 
in  Copley  Squai^e,  Boston,  Hassachusetos,  be  anended  to 
include  nhanges  in  the  specifications  as  set  forth  below 
in  Change  Orders  Nos.  U3-50,  md  that  said  contract  oe 
decreased  by  an  aiiount  of  fifty-four  thousand  two  hun- 
dred and  seventh-eight  dollai^s  (^^l+,278.),  tiiereby  malcing 
a  new  contract  cost  of  an  amount  not  to  exceed  twenty- 
two  million  four  hundred  ninety-tliree  thousand  and  eighty- 
three  dollars  ($22,U93,083.): 


CO   May  ^,  1971 


;i>22,5U7,361. 
11,600, 


July  9,  1971 
July  9,  1971 
August  9,  1971 
August  11,  1971 


Deduct-Change  Order  No.  h3   (Delete  damp  proofing  on  concrete 

work  be/iind  exterior  granite  wall)iii22,5> 35, 561. 

Add   -Change  Order  No.  hh   (Revisions  to  toilet  room  acesso-   •*•    ^^^7^* 

ries)  ip22,537,d3b. 

Add   -Change  Order  No.  k$   (Revisions  to  Heating,  Ventilating  •*-     73i;* 

ic  Air  Conditioning,  mech.  details)i;)22, 53^^572. 

H.22,503,i4iii. 


Deduct-Change  Order  No.  I;6  (Change  from  Teak  to  Oak) 
Deduct-Change  Order  No.  hi   (Revisions  to  lighting  fixtures) 


August  11,  1971 
September  1,  1971 


I 


I 


Deduct-Change  Order  No.  U8  (Deletion  of  7th  floor  stack 

lighting) 

Add   -Change  Order  No.  h9   (Change  to  ductwork,  ^^rilles,  etc. 

and  revisions  to  electrical  ra- 
diation in  certain  areas) 
September  l6,  1971  Deduct-Change  Order  No.  50  (Revisions  to  ductwork  of  Rare 

Book  Department) 


690c 
4>22,502,75U. 

-  16,200. 
i;i22,Ud6,55U. 

■»•  7.06ti. 
iii22,U93,622. 

^^ ^• 

v22,U93,063. 


I 


I 


There  was  presented  to  the  3oard  a  communication  from  Vappi  and  Coiq^any, 
Inc.  suggesting  that  a  memento  for  the  openin;^  of  the  Addition  be  manufactured 
with  a  piece  of  tlilford  granite  used  as  a  base.  The  Board  indicated  its  inter- 
est and  suggested  that  a  sample  of  the  i;iemento  oe  made  for  consideration  oy 
the  Board. 

In  the  matter  of  funds  for  furnishings  and  equipment,  the  Director  stated 
that  he  had  arranged  for  an  appoinument  in  the  coming  week  with  the  Director  of 
the  Public  Facilities  Depart;rient,  that  an  examination  of  records  in  the  City 
Auditor's  office  indicuted  an  unexi^ended  balance  exceeding  two  million  dollars 
on  loan  orders  for  the  construction  of  library  buildings,  that  tlie  Trustees 
had  earlier  agreed  to  postpone  the  construction  of  the  Lower  Mills  Branch 
Library,  and  that  he  was  now  suggesting  that  federal  funds  would  be  sought  for 
Uie  construction  of  the  Dudley  Street  Branch  Library  in  the  coming  year,  ihe 
Board  agreed  to  the  suggestion  and  hoped  that  the  f  ortiicoming  meeting  would 
prove  fruitful. 

The  Director  reported  that  the  dedication  of  the  new  South  ;:.nd  Branch  Library 
would  take  place  orx  Tuec-day,  October  19,  1971.  He  stated  tnat  ne  expected  his 
Honor,  the  llayor  to  be  present  as  well  as  one  oi  the  top  officials  froi.i  the  United 
States  Department  of  Health,  iiducation  and  Welfare. 

In  the  maoter  of  the  Dudley  Street  Branch  Library  the  Director  reported 
that  no  word  had  been  received  from  the  Public  Facilities  Department  as  to 
when  the  ouilding  program  might  get  underway. 


254 


255 


In  the  matter  of  the  new  Kultilingual  Library,  the  Director  stated  that 
+h^  Library  would  open  during  the  coming  week  in  new  quarters  in  the  Oastle 
S^el^a  i;^^that  the  present  facilities  housing^  these  activities  opposite 
the  new  South  End  Branch  Library  closed  on  the  previous  day. 

The  Director  stated  that  the  flood  lighting  of  the  facade  of  the  Central 
Library  building  had  been  delayed  by  the  electrical  contractor  oeoause  of 
Ms  Sf fi^tSf  in  manufacturing  the  special  fixtures,  but  that  there 
seemed  t^  be  indication  that  the  work  might  be  completed  so.,ietme  during  t_.e 
mon?h  of  OctoSr.     The  Board  expressed  an  interest  in  having  the  work  ooupleted 
^d  urged  the^I^ector  to  bring  pressure  on  the  architects  to  have  such 
accomplished. 

AS  was  reported  at  an  earlier  meeting  the  Director  stated  that  he  was 
cursu^/?^e  matter  with  the  President  of  the  ^oai-d  of  Trustees  of  the 

ITn^el  AthenLum  with  respect  to  the  Po-^ibili^^^  f /^^''.n^Son  o^'books 
incorporated  into  the  Dudley  Street  Branch  Library,  that  ^f  =?^f  ^^.  °^„  '^°''" 
•      +u^  lAu-n-.r^r  wflc;  excellent,   and  that  an  endowiaent  fund  or  hali   a  rrajJ.ion 
^ll^s^o^be^vaSSle  the^ome  of  which  could  be  used  to  further  en- 
hScfthr^ll^tio^    Tto  Board  authorized  the  Director  to  continue  to  explore 
^h  the  FeUowes  officials  the  possibility  of  arranging  for  the  transfer  of 
toe  books  S^  the  endovMent  fund  to  the  control  of  the  Trustees  of  the  Library. 

In  the  matter  of  the  relocation  of  the  Kirstein  Business  Branch,  the  director 
reported  thafa  conference  had  been  held  with  an  official  °f  .f ^^^f ^°"  f^^'^" 
l^p^nt  Authority,  that  there  is  no  a.-ailable  -I'f  I.^^/^^^^.^f^J,  toe  second 
Cuincv  market  has  nothing  available  on  the  ground  floor,   but  that  on  tne  seoona 
»S  ?lfto^floorrDOSsibilities  exist  at  *8.00  to  v8.S0  per  square  foot,  that 
SerflfnfspSe?^  the  adjacent  Sanbon.e  building,   and  toat  in  a  new  parage 
building  yet  t^be^onstructed  adjacent  to  Faneuil  Hall  sapce  ^^^J^l^^^lf 
on  ttefirst  floor  at  ^0.00  to  ^12.00  per  square  foot.     ^^°ll°"f  ^^disoussion 
toe  Boai^  su'-Fcsted  that  the  Director  pursue  the  matter  with  BlU  oflicials  to 
Scert^  ?l?1ree  space  might  not  be  obtained  for  a  city  activity,  naxaely  toe 
Business  Branch. 

The  Board  agreed  to  meet  on  Hondajr,  November  1,  1971  at  300  p.m.  for 
consideration  of  the  budget,  1972. 

Dissolved  at  5:U0  p.m. 


1 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Monday,  November  1,  1971 


CO 
O 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  3:i?^  P»^* 

Present:  Messrs  O'Gonnell,  Parker,  Canham,  Hu^^ray  (Proxy)  and  Rabb. 
The  President,  Mr.  Rabb,  in  the  chair. 

Follovojig  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follox^s  for  the  month  of  Septem^oer,  1971^provided 
that  exi^enditures  from  City  impropriations  have  Lhe  approval  of  tne  oity  Auditor; 


SSPTSI-aER  1971 


To  City  Appropriations 


1 


I 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Books 


TOTAL 


J{)3Ub,223.^8 
22,602.62 

22,977-79 

5^,179.89 

629.^0 

$U;9, 613.38 


$    127 ,141 

1,602.3!^ 
6a9Q.UQ 

4i  7,920.16 


To  Special  Appropriations 

Eastern  Regional  Puolic  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


TOTAL 


$  32,631.7^ 

3,266.59 

20.305.23 

$  56,U03.57 


1 


I 


Follovjing  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him'  by  the  Trustees,  payment  of  bills  was  autliorized  to  be  charged 
as  follows  for  the  m^nth  of  September,  1^71  provided  that  pa:,Tient  of  biUs 
from  City  i^)propriations  have  the  approval  of  the  City  Auditor: 


'ir^Cy 


257 


SEPi'EiiBari  1971 


To  City  Appropriations 


Personal  Services 
Contraxjtual  Services 
Supplies  and  Materials 

Books 

Current  Gharires  and  Obligations 


TOTAL 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Books 


TOTAL 


;iJ3Ua,223.58 

36,57^.61 

7,693.5^B 

7.01^.60 

^U:^U,991.U6 


$     127. la 

1,602.3^ 
6>170>UO 

$  7,900.16 


To  Special  Appropriations 

Eastern  Re clonal  Public  Library  System 

Books 

Supplies  and  Uaterials 

Personal  Services 


TOTAL 


;p  32,631.75 

5,631.57 

20,305.23 

^  56,760.55 


The  Director  made  the  folloijing  report  on  Personnel  for  the  months  June 
through  September,  1971. 

Personnel  Activity; 


Full-time  emuloyees: 

June  1 

Employed 

iermina^ed 

Budgeted 
Positions 

October  1 

General  iidministrative 

Offices 

Professional        10 
Library  Assistants   17 
Clerical           9 

36 

8 

13 

? 
30 

H    1    H  1 

t    1    ll  1 

6 

lU 

9 
29 

Part-tiiiie  in  F.T.E.   0 

36 

0 

30 

1 

- 

0 
29 

General  Library  Services 

Professional       91 
Pre-Professional     23 
Library  Assistants  107 

221 

Part-time  in  F.T.E.   0 

221 

81 
27 

192 

23/12.1; 
20h.U 

k 

10 

W 
W 

6 

11 

65 
21 

200 

1577  .(^ 
207.U 

1 


I 


CO 

o 


1 


I 


1 


I 


Budgeted 

Positions  June  1  Employed  Terminated  October  1 


Research  Library  Services 


U9 
12 

5U 

Part-time  in  F.T.E.     0 


Professional 
Pre-Professional 
Library  Assistants 


Business  Operations 

Professional 
Library  Assistants 
Clerical 
Mechanical 
Bindery 

Part-time  in  F.T.E. 


1 

9 

23 

72 
18 

123 
0 

123 


Resources  and  Processing 

Services 


Professional 

27 

Pre-Professional 

9 

Library  Assistarits 

U6 
"B2 

Part-time  in  f  .T.E. 

0 

Totals 

52 

Professional 

176 

Pre-Professional 

hh 

Library  Assistants 

233 

Clerical 

32 

Mechanical 

Y2 

Bindery 

16 
^77 

Part-time  in  F.T.E. 

0 
577 

Retirements 

h9 

10 
J2 

111 

2/1.0 

112.0 


1 

9 

21 

67 
16 

HE 
0 

HE 


23 

13 

IE 


1/.6 


162 

50 

200 

30 

67 

16 

26/lluO 
539.0 


1 

1 


2 

T" 
0 


1 

U 


16 

2 

23 
23 


2 
2/1.0 
3.0 


0 


12 


6/6.0 
2F" 


U9 
8 

"iSo 

0 
110 


1 

9 

23 
61 
16 

U2 
0 

112 


2U 

9 

U6 

79 
1/.6 

"79^;^ 


lo5 

36 
216 

32 

61 

18 

16/6.5 


Eleanora  N.  Ohaplik,  Branch  Librarian,  Codman  Square,  July  13,  1:^71 
Elizabeth  d.  Brockunier,  Assistant  to  the  Director,  July  9,  19  a 

Leave  of  Ausence  VJithout  Pay 

A.  William  Kunkel,  Administrator  of  tho  Eastern  Regional  Public 
Library  System  is  on  a  Leave  of  Absence  without  pay  efiectiye 
October  12,  1^71  pending  action  on  his  request  for  disaoility 
retirement. 


258 


259 


Death 


Catherine  M.  McDonald,   Library  x'ersonnel  Officer,   August  12,  1971. 

^^rr°e?o;  5513:  iyT^lh'o^ulaTe^^ive  the  titXe  of^ranch  Librarian  Witus. 
On  motion  duly  cade  and  seconded,  it  was 

VOTSD:     that  Eleanoifi  N.  Chaplik  who  retired  from  the  Library 
on  July  13,  1971  be  and  hereby  is  ai'jjoxnted  jiranch 
Librarian  Emeritus. 

The  Director  reported  that  in  the  past  few  months  two  members  of  the  staff 
have  colleted  fifty  years  of  service  as  follows:     Mary  M.  kcDonough,  Ghiei  of 
Sa^Ssfenter^^on  August  2,  1921  and  .uth  ^'^^^^^^^^  °L,  ^,,, 

of  S^ce!'    The  PresiSnt  su,,.,ested  a  luncheon  at  wiich  he  -^^  other  .nembers  of 
thP  Board  rdcht  be  present  and  at  vAiich  tiiae  an  appropriate  t,ift  could  oe  pre- 
senter FcSlo^ng  discussion  the  Director  was  --^^-^--±^,^l^t°ZX^fT 
lion  vdth  Officers  of  the  Library  and  to  make  a  recoi.mendation  to  the  ^oard  at 
the  next  meeting  as  to  a  program  of  reoognxtion. 

The  Director  informed  the  Board  tliat  it  was  necessary  at  this  time  to  fill 
the  two  vacuoles  in  the  director's  Office  which  previously  had  oeen  held  by  Hiss 
Drook^ilrS^^'rs!  Wright,   such  positions  to  remain  at  the  Assist.mt  to  the 
oSec^r  level  out  with  different  assigniaent  of  duties.     He  ^"^icated  that 
he  was  proposing  to  fill  one  of  the    vacancies  mth  hr.   Liam  Kelly     ^he  Jj--«<=t°r 
stated  that  Mr.  Kelly  had   ooen    a  cataloger  at  Boston  College  and  at  the  Jidener 
Library  and  recently  has  been  the  Librarian  at  Inf cronies,   inc.  of  naynard, 
Massachusetts.     Hr.  Kelly  would  be  engigjd  at  the  oeginning  in  assisting  t^e 
Director  and  the  Associate  Director  with  matters  affecting  the  iiddition.     ihe 
second  individual  to  be  suggested  was  Mr.  David  Donovan,  who  at  t^«  ^^'^'f  ^^^" 
is  attached  to  the  Aiaerican  i.ibrary  Association  office  ^n  Washington,     ^^e  Direc- 
tor seated  that  Mr.  Donovan  over  the  years  had  been  employed  by  various  United 
Stites  goveranent  agencies,   the  Director  of  Uie  uidted  States  inforraation  Service 
in  Hew  flehli,  Indial  field  Director  of  the  Library  of  Congress  prograia  i,x  rvaraoni, 
P^istan  and'at  the'prosent  time  is  project  officer  of  the  international  delations 
Office  in  Washington  of  the  ^erican  Liorary  Association.     The  Director  stated 
that  he  was  considering  Mr.  Donovan  as  a  possible  candidate  for  a  new  position 
of  puolic  relations  officer  for  the  Library.     In  the  present  organizational  pattern, 
the  Inf ormation  and  Publications  Office  is  under  the  supervision  of  a  Chief  and 
the  Exhibits  Office  is  under  a  Chief.     He  stated  that  he  '"^^f^f  °f  ^"^  to  ela- 
rainate  the  Chief  of  the  Exhibits  Office  and  possioly  tne  ^nief  of  the  information 
and  Publications  Office  and  to  comoine  all  three  of   tliese  activitiesjmder  a 
sinrJLe  head.     The  Director  infomed  the  Doard  that  he  was  not  s  ;re  that  I-ir. 
Donovan  would  accept  the  post  inasmuch  as  his  salary  at  the  present  time  far 
exceeds  what  the  Library  can  offer. 

In  accordance  witii  the  usual  iractioe  of  signing  payrolls,  on  motion  duly 
mads  and  seconded,  it  was 


I 


I 


I 


VOTED: 


CO 

o 


I 


I 


I 


and 


VOTKD: 


that  subject  to  the  approval  of  the  Mayor  in  accordance 
xTith  the  Drovisions  of  Section  22  of  Chapter  3  oi  the 
SvisS  O^Si^^ces  of  1961  Philip  J.  McHiff,  director, 
or  upon  his  delegati  n  John  J.  Connolly,  Associate 
Director,  or  ..evin  T.  FitzPatrick,  t,uperyisor,  Dusiness 
Operations,  'oe  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  o.  the 
Trustees  for  a  ,.eriod  not  to  exceed  iour  weeks  from 
November  6,  1971. 

that  subject  to  the  ain-roval  of  the  Kayor  in  f^^^dance 
,dth  the  provisions  of  Section  22  of  Chapter  3  of  the 
Svised  Ordinances  of  1961  FhiUp  J.  Hcittff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate 
director,  or  Kevin  T.  i.'itzP. trick,  Supervisor,  Dusiness 
Operations,  oe  and  hereby  is  authorized  to  sign  the 
pa^/rolls  of  the  Librwy  in  representation  of  the 
TrStees  for  a  period  not  to  exceed  four  weeks  from 
December  6,  1971 • 

The  Director  stated  that  the  ^i-^^-  of  the  rubUc  ^-^f  ^f  ^^a^^^'^^^^^L 
had  infomed  hi.,  verbally  that  an  -f  ^*^-^._^f '^^'^^.^rcoL  f  ron  pre- 
to  the  l^i''^^f^/.^°-;?'f„,^f /°^^,°fif L^'^y^const^uction.  He  f.n-ther  stated 

ratt  acirire  ^^^^^^^^J^  S^ST'-Hhr 

^^°=^1erthat'"e'^:"  •^^dTo  t^^^f^^^^^^r.  ZrUy  frc.  «. 
P:Sif  fac^iitie:  D;::rrt".ent  concerning  the  transfer  of^th^  ^ 

stated  that  the  -kin,  available  ^;y^:^^^'^J^^^     ,„  the  public 
proceed  m.th  Lne  mstallc^tion  c  t.   carpex^m^.,  p^,,vevors.     ae  indicated   that 

Lrvice  r^^l'f^'^^^l^J^J'lSl.:'^^  :rrLa:%.rtment,  it  would 

-  pS:-- -2i^?JSk  '-z:t:^  "^^^^  ^^^^ 

:ret^:ters  Sh"thro?ficiSs'of1;pn  C,mpa.y,  inc.  du..n.  the  coming  week. 

The  Director  xnfomed  the  ^oard  that  officials  of  Vap.i  .  ^^-^-^^ „^^-,^- 

made  a.-rangements  for  a  sample  ^° ^^^  ^^^^ ^^^ :^Ji:^li:TZTf-folu.-e6   it  will 

of  the  opening  ox  the  -'^xtxon   As  soon  as  o  _^.  ^^^^^.^^  ^^  ^^,  .^^^^^^^  ,   honors 

oe  shown  to  the  ivoard.  ihere  wien  loxx  ^  +  ^he  Hoard  sug- 

id  which  could  be  used  in  attractin;;  other  potential  benefactors. 


2H0 


261 


The  Director  re.jorted  that  work  on  the  new  South  £.nd  Branch  Library  had  been 
substantially  corrpleted,  that  a  dedication  of  the  building  had  taken  place,  and 
that  for  the  record  a  formal  vote  of  acceptance  should  appear  m  the  iianutes,  ihe 
Director  read  a  coi,i],iunication  from  Romaldo  Giurgola,  the  ai^chitect  for  the  ::>outh 
End  Branch  Library,  in  which  he  expressed  his  plea^'ire  at  the  completion  of  the 
building  and  the  cooperation  which  he  had  received  Doth  from  members  of  the 
Board  and  the  administrative  staff.  The  i^oard  a^^reed  that  a  copy  of  the  letter 
should  be  sent  to  his  Honor,  the  Mayor.  On  motion  duly  made  aJid  seconded,  it  was 

VOTED:  whereas  final  construction  of  the  new  branch 

library  building  located  at  6b^   Tremont  Street, 
Boston,  Massachusetts,  has  been  substantially 
completed  as  of  October  19,  19'71,  now,  therefore, 
said  building  be  and  hereby  is  accepted  by  the 
Trustees  of  the  Public  Library  of  the  City  of  Boston. 

In  the  matter  of  the  proposed  Dudley  Street  Branch  Library,  the  Director 

stated  that  this  item  v^as  still  on  the  agenda  of  the  i-^ublic  r'acilities  Department 

and  that  recently  he  had  been  informed  that  the  architect  would  be  askeo  to 
resume  work  on  the  project  at  an  early  date. 


I 


I 


In  the  matter  of  the  flood  lighting  of  the  facade  of  the  Central  i^iurary 
buildinr  the  Director  reported  that  work  oy  the  contractor  should  be  complet-ed 
by  the  irdddle  of  November.  The  Board  agreed  that  a  ceremony  should  be  arraiiged 
and  that  his  Honor,  the  Mayor,  and  officials  fraa  surrounding  churcnes  and  busi- 
ness organizations  should  be  invited  to  attend. 

The  Director  stated  that  in  accordance  with  previous  practices,  he  was 
recomraending  to  the  Board  the  award  of  a  contract  for  supplying  and  delivering 
periodicals  and  serials  for  the  year   1972  to  the  F.W.  J^'a-xon  (Joirpany,  inc.  of 
1^  Southwest  rark,  V;estwood,  liassachusetts  who  has  handled  this  work  for  the 
past  several  years.  On  motion  duly  luade  and  seconded,  it  was 

VOTED:  that  there  oe  eater od  into,  vdthout  public  advertising, 
a  contract  with  -c'.W,  i^'ax.^n  Gomi^any,  inc.,  II?  Southwest 
Park,Westwood,  Massachusetts,  for  (l)  supplying  periodi- 
cals and  serials  for  the  year  1972  and  (2)  servicing 
the  subscriptions  for  the  individual  items  throughout 
the  year,  subject  to  the  terms,  agreements,  and  condi- 
tions set  forth  in  said  conoract. 

The  Director  submitted  budget  estimates  for  19?^   for  consideration  of 
the  Trustees.  He  stated  that  of  the  ^and  total  of  ;^7,6bl,3b9.  tiiere  should  ^^ 
be  subtracted  ;i>2i;0,]401,  received  in  State  Aid  anu  an  additional  sum  of  i^l25,370, 
should  be  deducted  representing  salaries  of  library  i)Ositions  widch  have  been 
transferred  to  the  liastem  Regional  Library  prograia  budget.  He  reported  that 
in  the  overall  increase  of  ^^,000,000.  in  the  1972  oudget  request  over  the 
budget  allowance  for  1  '71  a  large  part  of  the  increase  will  oe  due  to  the 
opening  of  the  Addition  as  follows: 


I 


39  new  positions  (23  for  Buildings  and 

16  for  General  i  ibrary) 
Temporary  employees  (for  moving,  etc.) 
Overtime  employees  (for  moving,  etc.) 


$101,U16. 
30,(X)0. 
30,000. 


I 


CO 

o 


I 


I 


Electricity  for  -jt  year 
Steam  for  one  year 

Maintenance  contract  for  heating,  ventilating, 
and  air  conditioning  for  ^^  7^^' 


$100,000. 
100,000. 

^0,000. 


In  addition  the  Director  pointed  out  that  a  request  was  being  mad.e  for  restoration 
of  the  funds  for  some  thirty  positions  wnich  were  elimiv>ated  from  the  19/1  ,"^ff ;^ 
because  of  a  5/^  reduction  in  personnel.  This  will  aiaount  to  approxuaately  s^300,000. 
The  Director  further  stated  that  he  was  proposing  a  consex-vative  program  m  con- 
nection with  the  opening  of  the  Addition,  that  staff  and  the  cost  lor  electrici- 
ty and  other  maintenance  costs  were  projected  on3.y  for  a  part  oithe  year,  and 
that  the  full  cost  of  operating  the  Addition  would  be  reflected  in  the  1973  ouc.get. 
The  Director  recommended  tnat  the  Board  approve  the  uudget  as  ^resented  with  tne^ 
suggestion  that  in  preparing  the  actual  forms  for  submittal  to  the  budget  autnori- 
ties  some  irdnor  adjustments  may  have  to  oe  made  in  the  figures  wnich  were  oel ore 
them.  Mr.  Ganham  indicated  that  wnat  was  needed  was  a  general  approval  of  wnat  had 
been  submitted  and  that  the  Director  oe  authorized  to  malce  sucn  cnanges  as  he 
deemed  desirable.  On  motion  duly  made  and  seconded,  it  was 


VOTED: 


that  there  be  adopted  budget  estimates  for  the 
operation  of  the  Library  in  1972  to  be  covered 
oy   a]:)propriations  from  the  Gity  of  Boston  as 
set  forth  ia  the  accompanying  seciiediaes,  said 
estimates  to  oe   transmitted  to  the  Administrative 
Services  department  by  the  Director,  as  follows: 


1.  Personal  Services 

2.  Gontractual  Services 

3.  Supplies  and  Materials 

k.     Gurrent  Gharges  and  Obligations 
Equipment 


^. 


737,bu0.uO 

977,21^6.00 

3o3,b20.00 

37,100.00 

s^7,6bl,3b9.v^O 


The  Director  read  .  com.  .unication  from  the  Bureau  of  Library  Extennon 
extendinr  an  invitation  to  members  of  the  Board  and  the  adridnistration  of  the 
Librrxry  to  attend  a  second  workshop  on  regional  liorary  systems  on  liovember  16 
and  17.  The  President  requested  Monsigmor  Murray  to  represent  the  Board  at 
this  workshop  provided  ae  coula  work  it  into  nis  schedule.  The  iJ-.rector  stated 
that  he  would  represent  the  Liorary  adirinistration  at  tae  worksnop. 

Dissolved  at  i?:l5  p.m. 


Minutes  of  Meeting 
Administrative  Agency 


•d  of  Trustees 
Friday,  December  3>  1971 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  U:30  p.m. 

Present:  Messrs  Murray,  Parker,  Ganham  and  O'Connell. 

The  Vice  President,  Monsignor  Murray,  in  the  chair. 


'?An 


263 


The  minutes  of  the  regular  meeting  of  November  1,  1971,  as  presented  were 
approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority  de- 
legated  to  him  by  the  Trustees,  expenditures  f  r  services  and  supplies  were  au- 
thorized to  be  charged  as  follows  for  the  monlh  of  October  1971,  provided  that 
expenditures  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


I 


OCTOBER  1971 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 


TOTAL 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Books 


TOTAL 


$359,U89.61 

17,66lJi5 

!^,ii5U.69 

36,579>69 

$U19,185J4U 


90.3U 
1,070.90 
$.U97*20 


$     6,658.Uli 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


I 


%   2^,136.55 

U,962.U6 

19,235.U8 

$  U9,33U.'49 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  l^  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  month  of  Octooer  1971,  provided  that  payment  of  bills  from 
City  Appropriations  have  the  s^^proval  of  the  City  Auditor: 


OCTOBER  1971 


To  City  Appropriation 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


$359,U89.6l 

25,888.22 

5,8U3.09 

36,579.63 

1>77U.30 

$U29,57U.85 


I 


I 


CO 


I 


1 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Books 

TOTAL 

To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  90.3U 

1,070.90 
5sU97.2Q 

$    6,658.)4l4 


$  25,136.55 

5,01^.95 

19.235>li8 

$  U9,391.98 


The  Director  made  the  following  report  on  personnel  for  the  months  of 


October  and  November  1971» 
Personnel  Activity 

Full-time  employees: 

Budgeted 

Positions 

General  Administrative 
Offices 

Professional  10 
Library  Assistants  17 
Clerical  9 

15 
Part-tiine  in  F.T.E.     0 

General  Library  Services 

Professional  91 
Pre -Professional  23 
Library  Assistants  107 

221 
Part-time  in  F.T.E.  0 

221 

Research  Library  Services 

Professional  U9 
Pre -Professional  12 
Library  Assistants  5^4 

Part-tjjne  in  F.T.E.  0 

115 


October  1   Employed   Terminated   December  1 


6 

•• 

- 

6 

11* 

1 

• 

35 

9 

1 

. 

10 

29 

2 

- 

ir 

0 

0 

- 

0 

29 

2 

*" 

31 

85 

tm 

1 

86 

21 

m 

3 

18 

% 

h 

. 

98 

200 

T 

IT 

202 

15/7. U 

0 

0 

15/7 .U 

207  .U 

TT 

"T 

209  .U 

U9 

U9 

6 

- 

1 

7 

53 

Ho 

2 

■f- 

iS 

0 

lA? 

0 

v.^ 

no 

2.5 

1 

101,? 

264 


265 


Budgeted  .   ^  ^   t^    v,   t 

Positions   October  1   Employed   Terminated   December  1 


I 


Business  Operations 

Professional 
Library  Assistants 
Clerical 
Mechanical 
Bindery 

Part-tijne  in  F.T.E, 


1 
9 

23 
72 

18 

123 
Q 

123 


1 
9 

23 
61 

18 

112 

0 

112 


6 
_1 

7 
0^ 

7 


0 
_0^ 

0 


1 

9 

23 

67 

19 

119 

0 

119 


Resources  and  Processing 
Services 

Professional 
Pre-Professional 
Library  Assistants 


Part-time  in  F.T,Fm 


27 

2U 

- 

• 

9 
U6 

9 

U6 

79 

3 

0 

9 

h9 
"H2 

0 

B2 

1/.6 
79.6 

0 

3 

1/.6 
1/.6 

0 
82 

(Ti^nty  temporary  posiUons  in  Resources  and  Processing  Services  not 
included  in  the  above  figures,  l^se  positions  will  be  maintained 
on  the  payroll  through  December  31,  1971. ) 


I 


Totals 

Professional 

Pre-Professional 

Library  Assistants 

Clerical 

Mechanical 

Bindery 

Part-time  in  F»T.Fm 


Deaths 


178 
Ui* 

233 
32 
72 
18 

0 

7n 


16^ 

38 
216 

32 

61 

18 
530 
16/8 ,g 


10 

1 

6 

_1. 

19 

_0^ 

19 


166 

3U 

226 

33 
67 
IS 


1^/7.9 

9/^.9 


Mrs.  Audrey  R.  Cohen,  Senior  Library  Assistant,  on  November  13,  19715 
Mr.  Edward  F.  Glonan,  Senior  Building  Custodian,  on  Octooer  22,  19  a J 
Mr.  Joseph  M.  Hulme,  Chief  of  the  Duplicating  Section,  on  November  21,  19/1. 

In  accordance  with  the  usual  practice  in  tiie  matter  of  signing  payrolls,  on 
motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1969  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Kevin  T.  x-'itzPatrick,  Supervisor,  BusiJiess  Operations, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the  Library 
in  representation  of  the  Trustees  for  a  period  not  to  exceed  four 
weeks  from  January  3,  1972. 


I 


I 


and 


I 


I 


The  Director  stated  that  it  was  necessary  at  the  present  meeting  to  authorize 
the  delegation  of  authority  for  routine  operating  procedures  for  the  calendar  year 
1971.  On  motion  duly  made  and  secoxided,  it  was 

VOTED:   that  Philip  J.  McNiff,  Director,  or,  upon  his  delegation, 
John  J.Gbnnolly,  Associate  Director,  or  Louis  A.  Sasso, 
Assistant  to  the  Library  Director,  be  and  hereby  is  author- 
ized to  act  on  behalf  of  the  Trustees  in  the  administration 
of  the  personnel  procedures  established  by  them  for  the 
,  appointment  of  all  officers  and  employees  of  the  Library 

up  to  but  not  including  the  level  immediately  below  that  of 
the  Director,  and  to  fix  the  remuneration  for  all  such 
officers  and  employees  subject  to  the  salary  and  wage  scales 
as  currently  established  by  vote  of  the  Trustees,  said 
ai-..pointments  and  changes  in  remuneration  to  be  reported 
to  the  Trustees  at  their  next  meeting  for  confirmation. 

VOTED:  that  Philip  J.  McNiff,  or,  upon  his  delegation,  John  J.  Connolly, 
Associate  Director,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign  on 
behalf  of  the  Board  in  approval  of  the  payment  of  all  vouchers 
or  bills  covering  expenditures  incurred  in  terms  of  one  quarter 
of  the  1971  budget  allowances,  but  in  no  case  exceeding  those 
in  the  budget  estimates  for  the  fiscal  year  1972,  as  approved 
by  the  Board  of  Trustees  on  November  1,  1971;  said  p:.yments  to 
be  reported  to  the  Board  at  its  next  regular  meeting  for  con- 
firmation* 

VOTED:  that  until  January  1,  1973,  the  President,  Vice  President, 
Lhe  Director,  and  the  Associate  Director,  be  and  tiiey 
hereby  are  severally  authorized  to  sign  any  and  all  contracts 
voted  to  be  made  by  the  Board  in  the  name  and  behalf  of  the  City 
and  any  and  all  communications  in  connection  with  the  award 
of  contracts  so  voted  or  recommended  to  be  so  voted. 

VOTED:  that,  for  the  signing  of  checks  drawn  upon  the  petty  cash 
checking  accounts  of  the  Library,  Catherine  A.  Farrell, 
Principal  Accountant,  John  J.  Connolly,  Associate  Director, 
or  Kevin  T.  FitzPatrick,  Supervisor,  Business  Operations, 
in  the  order  of  their  respective  availability,  be  authorized 
to  sign  checks;  and  rhilip  J.  McNiff,  Director,  John  J.  Connolly, 
Associate  Director,  or  Kevin  T.  FitzPatrick,  Supervisor,  Business 
Operations,  in  thb  order  of  their  respective  availability  be 
authorized  to  countersign  checks,  provided  that  in  no  instance 
does  the  same  individual  both  sign  and  countersign  a  check. 

The  minutes  of  the  Committee  on  Buildings  on  November  12,  1971,  as  presented 
were  approved.  • 

The  Director  reported  that  on  November  22,  1971,  another  meeting  had  been 
held  with  representatives  of  the  Professional  Staff  Association  in  connection  with 
the  writing  of  a  new  contract  effective  July  1,  1971.  He  stated  that  the  Labor 


and 


and 


2B6 


267 


Relations  Counsel  for  the  City  had  indicated  at  that  meeting  that  the  posture  of 
the  City  was  to  follow  previously  ennunciated  guidelines,  namely,  that  there  would 
be  no  increases  in  1971  and  that  for  1972  the  City  would  be  suggesting  guidelines 
of  the  federal  government  that  increases  of  b.1>%   be  effective  January  1,  1972. 
The  Director  stated  that  Counsel  for  the  Professional  Staff  Association  was  re- 
quested  to  make  a  counter  proposal  indicating  in  the  package  any  proposed  fringe 
benefits.  The  Director  then  read  a  communication  from  the  Association  indicating 
that  a  new  set  of  officers  had  been  elected  for  the  coming  year  and  that  these 
officers  would  canprise  the  new  Collective  Bargaining  Committee. 

The  Director  reported  that  the  Labor  Relations  Officer  for  the  City  had 
eiven  word  that  payment  could  be  made  effective  Novembc.r  lU,  1^71,  for  salary  in- 
creases due  to  individuals  in  the  Library  Assistants  Service,  and  the  Mechanical 
and  Clerical  Senaces  under  terms  of  their  existing  contract.  He  stated  tnat 
these  increases  had  been  scheduled  for  September  1  but  had  ^f^^,^^°^^^,  ^^J^^^!^ 
rerulations.  The  Director  also  stated  that  as  of  November  II4,  1971,  the  Liorary 
will  resume  paying  anniversary  increases  to  staff  members  entitled  to  receive 
such  increases. 

The  Director  reported  that  because  of  new  legislation  information  had  not 
been  received  vrfiich  would  enaole  him  to  prepare  a  budget  for  the  Eastern  Regional 
Library  Services  for  the  claendar  year  1972.  He  stated  that  the  budget  will  be 
presented  at  the  next  meeting  for  consideration. 

The  Director  reported  that  word  had  been  received  from  the  Puolio  Facilities 
Department  that  the  Public  Facilities  Joramission  had  vo-ued  to  make  available 
to  the  Library  from  available  loan  orders  for  Library  Buildings  an  additional  one 
million  dollars  ($1,000,000.) .for  the  Addition  but  that  nothing  had  been  received 
in  writing.  He  indicated  that  he  would  continue  to  pursue  the  matter  with  the 
hope  that  a  formal  communication  would  be  received  with  the  comir.g  week. 

The  Director  reported  that  Philip  Johnson,  the  architect,  has  recommended  the 
rptention  of  a  consultant  to  handle  the  preparation  of  specifications  for  Carpeting 
aiid  that  he  had  recommended  that  Mr.  Frank  Robinson,  Architectural  interiors.  One 
Court  Street,  Boston,  Massachusetts,  be  retained.  On  motion  duly  made  and  seconded, 
it  was 

VOTED:  that  the  Trustees  of  the  Public  Library  of  the  City  of  Boston 
approve  retention  by  Philip  Johnson,  under  the  provisions  of 
his  contract,  the  services  of  Frank  Robinson,  Architectural 
Interiors,  One  Court  Street,  Boston,  Massachusetts,  as 
consultant  for  the  installation  of  Carpeting  in  the  Addition. 

The  Director reported  that  specifications  were  being  prepared  for  installa- 
tion of  Steel  Buokstacks  and  Carpeting,  that  public  bidding  for  both  installations 
would  take  place  in  December,  and  that  the  responsive  low  bidder  in  each  case 
wuld  become  sub-contractors  to  the  General  Contractor,  Vappi  &  Co.,  inc.,  by  the 
provision  of  change  orders.  He  stated  that  the  work  of  installing  both  the  Steel 
Bookstacks  and  the  Carpeting  would  be  coit^jleted  prior  to  June  1,  1972. 

There  was  read  to  the  Board  a  communication  from  Gilbert  Small  fit  Co*,  Inc., 
Needham,  Massachusetts,  who  have  been  consulUng  engineers  to  the  Trustees  for  many 
years,  reporting  that  Colder  Gass  Associates  had  notified  both  them  and  the  Library 
that  their  work  on  the  control-survey  work  for  the  Addition  had  \>QQn  conpleted 
and  that  they  were  now  recommending  that  Gilbert  Small  &  Co.,  Inc.  resume  the 


I 


I 


I 


I 


CO 

o 


I 


I 


taking  of  supplemental  readings  as  they  had  done  for  over  forty  years  prior  to 
the  beginning  of  construction  of  the  Addition.  On  motion  duly  made  and  seconded, 
it  was 

VOTED:  that  there  be  entered  into  an  Agreement  with  Gilbert  Small  (k  Co., 
Inc.,  1391  South  Street,  Needham,  Massachusetts,  whereby  the 
settlement  readings  for  various  control  points  both  in  the 
existing  Central  Library  building  and  the  Addition  will  be  taken, 
and  that  prior  to  the  taking  of  such  readings  that  Gilbert  ^all 
^  Co.,  Inc..  will  confer  with  Golder  Gass  Associates,  a  consultant 
for  the  Addition,  relative  to  making  an  agreement  as  to  those 
control  points  that  are  to  be  read  and  the  frequency  of  such 
readings. 

The  Director  reported  that  he  had  attended  a  conference  with  the  Commis- 
sioner of  Public  Works  concerning  the  installation  of  red  brick  paving  around 
the  Addition.  He  reported  that  the  Commissioner  of  Public  Works  had  stated 
that  the  cost  of  such  work  would  be  approximately  thirty  thousand  dollars  ($30,000.), 
that  he  did  not  have  such  money  in  the  budget,  and  that  furthermore  he  was  not 
responsible  for  installing  paving  beyond  the  sidewalk  Inne  and  the  owner's  pro- 
perty line.  The  Director  stated  that  this  presents  problems,  that  money  was 
not  available  to  encompass  paving,  that  he  intended  to  talk  with  Philip  Johnson 
about  alternatives,  and  that  he  was  going  to  suggest  to  the  Architect  the 
planting  of  grass.  Mr.  Ganham  expressed  the  hope  that  somehow  red  brick  paving 
could  be  installed.  The  Board  asked  the  Director  to  pursue  the  matter  and  to 
report  back  to  them  concerning  various  possibilities  of  handling  the  matter. 

I'he  Director  stated  that  he  hoped  to  be  able  at  the  meeting  to  indicate  a 
date  for  an  Open  House  at  the  Multilingual  Library  but  that  draperies  could  not 
be  installed  before  the  first  of  the  year  and  therefore  he  was  suggesting  that 
no  date  be  set  at  the  present  time. 

December  13  at  U:30  p.m.  was  set  as  the  date  for  inaugurating  the  illumi- 
nation of  the  facade  of  the  Central  Library  building.  The  Director  indicated 
that  that  date  had  been  picked  inasmuch  as  it  was  the  Jewish  feast  of  Hanukkah, 
that  Christman  decorations  would  be  in  place  on  that  date,  and  that  the  festival 
of  lights  of  the  approaching  holiday  season  was  an  ideal  date  for  the  ceremony; 
Monsignor  Murrav  reported  that  he  had  been  asked  to  invite  the  famous  St.  Paul's 
Boys  Choir  of  Cambridge  and  that  he  was  happy  to  report  that  they  would  be  present. 
The  Director  suggested  that  the  President  preside  at  the  simple  ceremony  and  to 
introduce  His  Honor  the  Mayor  for  a  brief  address. 

The  Director  reported  the  receipt  of  a  communication  from  the  Bureau  of  Li- 
brary Extension  indicating  the  amounts  of  money  available  in  fiscal  1972  for  pro- 
grams of  state  aid  for  public  libraries.  He  indicated  that  state  reimburse- 
ment would  be  on  the  basis  of  forty  cents  (UO^)  for  each  resident  served  by  the 
Eastern  Regional  Public  Library  System  and  that  the  total  amount  to  be  made 
available  to  the  Eastern  Region  is  $1,679, 92 3» 

Monsignor  Murray  made  a  orief  report  on  his  activities  in  connection  with 
membership  in  the  Urban  American  Library  Trustees  Association,  that  each  urban 
library  was  asked  to  contribute  to  the  association  an  amount  representing  one 
per  cent  (1^)  of  the  population  of  its  city,  that  money  from  such  assessment 


268 


269 


,j  V.         ~j  4.^  ==+  i,r,  An  office  in  Washington  irtiich  would  lobby  for  urban  li- 
would  be  ^'^f^. ^/«*  "PtSt°he  wL^aiSng  ihe  question  as  to  whether  the  Library 
Sd'^^a^  aSes2:^nHr  sLTund^Sd  d^ll^s\$600.).     Following  discussion 
and  on  motion  duly  made  and  seconded,   it  was 

VOTED:  that  the  sum  of  six  hundred, doUarsCiJibOO.)  ^\?^^„^°  f ^^^^^ 
Urban  Library  Trustees  Association  for  membership  of  the  Boston 
Public  Library  in  said  organization  for  the  calendar  year  1972. 

Dissolved  at  5^35  P«to» 


Secret 


Tern 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  January  2b,  1972 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City  of 
Boston  was  held  in  the  Trustees  Room  at  5:30  p. m. 

Present:  Messrs  Ganham,  Murray,  O'Gonnell  and  Parker. 

The  Vice  President,  Monsignor  Murray,  in  the  chair. 

The  minutes  of  the  meeting  of  Decem'oer  3,  1971,  wei^presented  for  approval. 
Mr.  O'Gonnell  requested  that  he  be  recorded  as  voting  NO  on  the  vote  having  to  do 
with  a  pavment  of  i;i600  for  membership  by  the  Trustees  of  the  Library  in  the  newly 
formed  Urban  Library  Trustees  Association.  With  this  change  the  minutes  were  ap- 
proved as  presented. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  exi)enditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  thr.  months  of  November  and  December,  1973, 
provided  that  expenditures  from  Gity  Appropriation  have  the  approval  oi  the  City 
Auditor. 


NOVEMBER 


DECEIVER 


To  City  Appropriations 

Persona3.  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 


$U67, 397.53 

16,922.29 

917.09 

33.5bb,33 

$518, 825. 2U 


$U58,o5l.58 

33, b95. 72 

122.07 


$U92,069.37 


I 


I 


I 


I 


NOVEMBER 


DECEMBER 


CO 


I 


I 


To  Trust  Funds 

Persoral  Services 
Contractual  Services 
Supplies  and  Materials 
Books 
Equipment 

TOTAL 


$  U2.66 

397. bl 

I6b.05 

3b,2U3.29 


$  3b,b51.bl 


97.32 

1,60U.5U 

351. I47 

118.78 


$     2,172.31 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books  ^  81,079.60 

Supplies  and  Materials         5,732.6b 
Personal  Services  22»U00.92 


TOTAL 


$109,213.20 


$  78,271.72 
20,OU2.7b 
23,659.19 

$121,973.69 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delepated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  oe  charged 
as  follows  for  the  monthsof  November  and  December,  ly71,  provided  that  paj^-ment 
of  bills  from  Gity  Appropriation  have  the  approval  of  the   City  Auditor: 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and 
Obligations 


TOTAL 


To  Trust  Funds 


Personal  Services 
Contractual  S^^rvices 
Supplies  and  Materials 
Books 
Equipment 

TOTAL 


NOVEMBER 

DECEMBER 

$U67, 397.53 

21,125.ii7 

9,917.05 

33,588.33 

$^58,051.58 
51,179.55 
26,880.05 

2,2i47.1jO 

22,766.77 

$53^1,275.78 

$558,877.95 

$          )i?.66 
397.81 
168,05 

$         97.32 

l,6oU.5U 

351. U7 

38,2U3.29 

118.78 

$  38,851.81 

$     2,172.31 

270 


27 1 


NOVEMBER 

To  Special  Apprcpri^tJOTis 

Eastern  Regional  Public  Library  System 

Books  $  ^}'l^H\ 

Supplies  and  Materials  6,5^^3.91 

Personal  Services  22,U(X),92 


DECEMBER 


TOTiO. 


$110,198.12 


$  76,2/1.72 
20,OU2.78 
23>6!:;9«19 

ij5l21,973.69 


The  Director  made  the  ibllowing  report  on  personnel  for  the  month  of  Decern- 
ber,  1971. 


Personnel  Activity; 
Fu3.1-time  employees: 


Budgeted 
Positions 


General  Administrative 
Offices^ 

Professional 
Library  Assistants 
Clerical 

Part-time  in  F.T.E. 


10 
17 

9 

0 

"15 


General  Library  Services 

Professional  91 
Pre -Professional  23 
Library  Assistants   107 

221 

Part-time  in  F.T.E.  0 

22l 

Research  Library  Servrlces 


Professional 
Pre  -  Prof  e  ssional 
Library  Assistants 

Part-time  in  F.T.E. 


Business  Operations 

Professional 
Library  Assistants 
Clerical 
Mechanical 
Bindery 

Part-time  in  F.T.E. 


U9 
12 

0 

11^ 


1 
9 

23 
72 

16 

123 
0 

123 


Dec.  1   Employed   Terminated  Jan.   1 


6 

10 

31 

0 

31 


1 
o_ 

1 


1 

_0 

1 


_6^ 
7 

7 


U9 
7 

111 

2/14 

II2T5 


0 
0 


3. 

3 

3 


1 
9 

23 
67 

19 

119 

0 

119 


_1. 

1 
_0^ 

1 


1 

2 

•■ 

T 

3 


7 

15 

31 

JO 

31 


65 
20 

92 
197 
19/9>5 
206.3 


U9 
7 

loS 

2/24 
109^ 


1 

8 
23 

65 

20 

117 

0 

117 


I 


I 


CO 

o 


Budgeted 
Positions 

Dec.  1 

Employed 

Terminated 

Resources  and  Process! 

ng 

Service 

Professional 

27 

2U 

- 

1 
2 

Pre-Professional 

9 

9 

"" 

Library  Assistants 

U6 

k9 

— 

Part-tiJfne  in  F.T.E. 

% 

% 

8 

0 

•^ 

82' 

0 

3 

Totals 

Professional 

178 

166 

1 

X 
1 

Pre-Professional 

U)4 

3h 

2 

Library  Assistants 

233 

226 

•" 

12 

1 
2 

Clerical 

32 

33 

■• 

Mechanical 

72 

67 

" 

Bindery 

18 
^77 

19 

^h5 

1 

h 

IT 

Part-time  in  F.T.E. 

0 

15/7.9 

U/2.1 

0 

577 

552.9 

6.1 

17 

Jan.l 


2U 
8 

Id 

19 


166 

35 

211i 

32 

65 

2_0 

T32 

19/10 


I 


I 


and 


I 


I 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls,  on 
motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Ma:.'or  in  accordance 
with  the  orovisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1969  Philip  J .  McNif f ,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate 
Director,  or  Kevin  T.  FitzPatrick,  Supervisor,  Business 
Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  January  31,  1972. 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  +>ie 
Revised  Ordinances  of  1969  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate 
Director,  or  Kevin  T.  FitzPatrick,  SuT^ervisor,  Business 
Operations,  oe  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  February  2b,  1972. 

The  minutes  o^  thp  meeting  of  the  Committee  on  Buildings  on  December  17,  1971, 
as  distributed  to  the  Board  were  ^proved. 

Action  taken  by  the  Con^ttee  on  Finance  since  the  last  meeting  of  the  Board 
was  approved  as  follows: 

On  17  December  1971 

Award  of  contract  for  suppl;^Ang  and  deliverin^^  phQno^a,.h  record 
covers: 


272 


273 


VOTED:  that  there  be  and  hereby  is  awarded  to  i3ro-Dart,  inc. 
1609  Hemorial  Avenue,  Willi aia sport,  Pennsylvania,  the 
lowest  eligible  and  responsible  bidder  in  the  public 
bidding,  the  contract  for  supplying  and  delivering 
phonograph  record  covers,  as  specified  in  the  specifi- 
cations, in  a  total  amount  not  to  exceed  eleven  thou- 
sand six  hundred  fifty  dollars  (ipll,65JO.OO). 

On  7  January  1972 

Award  of  conoract  for  furnishing  and  installing  steel  bookstacks; 

VOTED:  to  accept  as  the  subbid  for  steel  bookstacks  xnder  the 

General  Contract  with  Vappi  ik.  Company,  me.  for  construction 
of  the  addition  to  the  public  library  building  on  Dartmouth 
Street  at  Copley  Square,  and  said  General  Contractor  having 
no  objec-'ion  thereto,  the  bid  of  Andrew  Wilson  Co.,  6l6 
Essex  Street,  Lawrence,  Massachusetts,  the  lowest  responsible 
and  eligible  bidder  in  the  public  bidding,  in  a  total  amount 
not  to  exceed  two  hundred  sixty-two  thousand  seven  hundred 
forty  dollars  f, 4^262,710.);  and  that  the  Vice  President  is 
hereby  authorized  to  do  all  things  necessary  to  effe'-tuate 
the  execution  of  the  subcontract  beti^en  Vappi  &  Company,  inc. 
and  Andrew  Wilson  Co.,  616  Essex  Street,  Lawrence,  Massachusetts, 

Award  of  contract  for  furnishing  and  installin^y  carpeting; 

VOTED:  to  accept  as  the  subbid  for  carpeting  work  under  the  General 
Contract  with  Vappi  4c  Company,  Inc.  for  construction  of  the 
addition  to  the  public  library  bailding  on  Dartmouth  Street 
at  Copley  Square,  and  said  General  Contractor  having  no  ob- 
jection thereto,  the  oase  bid  of  M.  Frank  Higgins  Comj:)any, 
Inc.,  20  East  Street,  boston,  Massachusetts,  the  lo\^st 
responsible  and  eligible  bidder  in  the  public  bidding,  in  an 
amount  of  one  htmdred  sixty-six  thousand  nine  hundred 
eighty-nine  dollars  (iJilo6,9c)9.)  pltis  reserve  carreting 
yardages  totaling  two  thousand  thirty  dollars  (ip2,030.), 
thus  making  a  grand  total  not  to  exceed  one  hundred  sixty- 
nine  thousand  nineteen  dollars  ($169,019«);  and  that  the 
Vice  President  is  hereby  authorized  to  do  all  things 
necessiiry  to  effectuate  the  execution  of  the  subcontract 
betTTeen  Vappi  k   Company,  Inc.  and  M.  Frank  Higgins  Comioany, 
Inc.,  20  East  Street,  Boston,  Massachusetts. 

Amendment  of  contract  of  general  Did  filed  by  Vappi  &   Company ^  Inc; 


I 


I 


CO 


I 


VOTED: 


that  there  be  and  hereby  is  amended  by  striking  out  the  words 
and  figures  "eighteen  million  dollars  ($lh,000,000.)»  as  they 
apioear  in  the  vote  taken  by  the  board  of  Trustees  in  charge 
of  the  Library  Department  of  the  City  of  Boston  on  April  2^, 
1969,  in  respect  to  the  acceptance  of  the  general  bid  filed  by 
Vappi  &  Company,  Inc.  for  the  construction  of  the  aidition  to 
the  public  library  building  on  Dartmouth  Street  at  Copley 
Square,  and  by  substituting  therefor  the  words  and  figures 
"nineteen  million  dollars  (ii>19,000,000.)". 


I 


I 


I 


The  Director  reported  that  word  had  been  received  from  the  budget  officials 
of  the  City  of  Boston  as  to  the  amounts  of  money  that  were  to  be  included  in  the 
Budget  of  His  Honor  the  Mayor  for  the  operation  of  the  Library  for  1972.  He 
stated  that  once  again  the  City  had  been  generous  in  considering  the  budget  pre- 
sented as  indicated  oy  the  following  allowances: 

Requested  by  Library  Recommended  by  Mayor 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Current  Charges  and  Obligations 
Equipment 

Grand  Total 


$^,^U7, ^30.00 

737,500.00 

977,2U6.00 

363,B20.00 

37.100.00 

$7,663,196.00 


$5,229,U5U.OO 

656,900.00 

709,yU5.00 

363,520.00 

71.000.00 

$7,061,019.00 


The  Director  stated  that  in  addition  to  the  total  of  $7,061,019.  which  the  Mayor 
was  rpnomrnending  for  the  Library  there  would  be  available  at  a  later  date  from 
the  direct  grant  in  State  Aid  a  sum  of  $2U1,U01.  which  would  be  used  for  the  pur- 
chase of  library  books  and  that  reimbursement  of  $139,199.  would  be  made  by  the 
State  for  salaries  of  sixteen  library  po-^itions.  Thus,  the  grand  total  of  monies 
that  would  be  available  for  the  Library  in  1972  would  be  $7,U33,U15.  as  com- 
pared with  the  request  of  the  Library  for  $7,663,196.  The  Director  further 
stated  that  sometime  before  the  hearing  to  be  scheduled  by  the  City  Council 
Committee  on  Appropriations  there  would  be  sent  to  the  Trustees  mfonnation 
concerning  budget  allowances  by  His  Honor  the  Mayor. 

The  Director  reported  that  two  bids  had  been  received  for  furnishing  and 
installing  seats  in  the  Lecture  Hall  for  the  Addition,  that  the  Architect's  office 
had  indicated  that  the  low  bidder  appeared  nut  to  meet  the  contract  requirements, 
and  +hat  he  was  recommending  to  the  Trustees  that  they  accept  the  other  bid. 
However,  the  Director  also  suggested  that  the  low  bidder  not  be  notified  pending 
Mr.  Johnson's  visit  on  the  following  Tuesday.  On  motion  duly  made  and  seconded, 
it  was 

-VOTED!  to  accept  as  t,he  subbid  for  lecture  hall  seating  work  under  the 
General  Contract  with  Vappi  6t  Company,  Inc.  for  construction  of 
the  addition  to  the  public  library  building  on  Dartmouth  Street 
at  Copley  Square,  and  said  General  Contractor  having  no  ob- 
jection thereto,  the  base  bid  of  American  Seating  Company,  901 
Broadway,  Grand  Rapids,  Michigan,  the  lowest  responsible  and 
eligible  bidder  in  the  public  bidding,  in  an  amount  of  twenty- 
four  thousand  aine  hundred  fifty  dollars  (il>2li,950.) ;  and  that  the 
Vice  President  is  hereby  authorized  to  do  all  things  necessary  to 
effectuate  the  execution  of  the  subcontract  between  V^pi  k 
Company,  Inc.  and  American  Seating  Con^any,  901  i;roadway.  Grand 
Rapids,  Michigan. 

The  Director  submitted  for  the  consideration  of  the  Board  proposals  for 
annual  contracts  to  be  entered  into  without  public  advertising  for  the  fiscal 
period  April  1,  1972  -  March  31,  1973.  On  motion  duly  made  and  seconded,  it 
was 


Rescinded  at  meeting  of  February  11,  1972. 


^274 


275 


VOTED: 


and 
VOTED: 


and 


VOTED: 


and 

VOTED: 


and 


VOTED: 


and 
VOTED: 


that  the  Board  of  Trustees  in  charge  of  the  Library 
DeDartment  of  the  City  of  Bocr'.on,  acting  in  the  name 
of  and  for  the  City  of  Boston,  do  hereby  accept  an 
instrument  of  lease  by  ^nd  between  MERLE  ED  REAI.1Y 
TRUST  and  +he  CITY  OF  BOSTON  of  the  premises,  second 
noor,  situated  at  l6l  Harvard  Avenue,  Allston, 
Massachusetts,  subject  to  the  rental,  ^^"l^^^  .^^T^f^JII^^f  * 
conditions,  and  covenants  set  forth  m  said  instrument 

of  lease; 

that  Philip  J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  nam--  and  behalf  of  the 
Board  of  Trustees  in  cnarge  of  the  Library  Department 
of  the  City  of  Boston  to  execute  said  instrument  ol 
lease  in  quadruplicate. 

that  the  Board  of  Trustees  in  charge  of  the  Library 
Department  of  the  City  of  Boston,  acting  in  the  name 
of  and  for  the  City  of  Boston  do  ^^f^^^  ^^'^^P^^ 
instrument  of  lease  by  and  between  WCJODSIDE  REALTY 
CORPORATION  and  the  CITY  OF  BOSTON  of  the  premises, 
street  floor  and  cellar  space,  situated  at  lb  Barnes 
Avenue,  East  Boston,  Massachusetts,  subject  to  the 
rental,  terms,  agreements,  conditions  and  covenants 
set  forth  in  said  instrument  of  lease; 

that  Philip  J.  McNiff,  Director,  and  Ubrarian,  of 
the  Public  Library  of  the  City  of  Boston,  oe  and 
hereby  is  authorized  and  directed  in  the  name  and 
behalf  of  the  Board  of  Trustees  in  charge  of  the 
Library  Department  of  the  City  of  Boston  to  execute 
said  instrument  of  lease  in  quadruplicate, 

that  the  Board  of  Trustees  in  charge  of  the  Library 
Department  of  the  City  of  Boston,  acting  in  the  name  of 
and  for  the  City  of  Boston,  do  hereby  accept  an  instrument 
of  lease  by  and  between  CASTLE  SQUARE  ASSOCIAT1.S  and  the 
C"TY  OF  BOSTON  of  the  premises,  street  floors,  situated 
at  U96  and  U98  Tremont  Street,  Boston,  Massachusetts, 
subject  to  the  rental,  terms,  agreements,  conditions,  and 
covenants  set  forth  in  said  instrument  of  lease; 

that  Philip  J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  name  and  behalf  of  the 
Board  of  Trustees  in  char.^e  of  the  Library  Departjnent 
of  the  City  of  Boston  to  execute  said  instrument  of 
lease  in  quadruplicate. 


I 


I 


and 


and 


CO 
O 


and 


I 


I 


and 


I 


I 


VOTED:  that  there  be  entered  into  with  the  New  England  Deposit 
Library,  13^  Western  Avenue,  Allston,  Massachusetts,  an 
agreement  for  the  rental  during  the  period  April  1,  1972, 
through  March  31,  1973,  of  storage  space  therein  for  books 
and  other  library  materials  belonging  to  the  Boston 
Public  Library,  in  nccordance  with  the  rates  for  storage 
space  formally  adopted  by  the  governing  board  of  said 
New  England  Deposit  Library. 

VOTED:  that  there  be  entered  into  without  public  advertisin<'  with 
the  International  Business  Machines  Corporation,  1730 
Cambridge  Street,  Cambridge,  Massachusetts,  a  contract 
for  the  rentaD.  of  certain  data  processing  equipment  during 
the  period  April  1,  1972,  through  March  31,  1973,  the 
total  rental  thus  charged  to  be  subject  to  the  terms, 
agreements,  and  conditions  set  forth  in  said  contract. 

VOTED:  that  there  be  entered  into  without  public  advertising 
with  International  Business  Machines  Corporation, 
520  Boylston  Street,  Boston,  Massachusetts,  a  contract 
for  the  purchase  of  certain  supplies  to  be  used  in 
connection  with  rented  1^   data  processing  equipment 
during  the  period  April  1,  1972  through  March  31,  1973, 
the  total  cost  for  such  supplies  to  be  subject  to  the 
terms,  agreements,  and  conditions  set  forth  in  said 
contract. 

VOTED:  that  without  public  advertising  contracts  be  entered 

into  for  purchase  of  books  and  other  library  materials 
^or  the  period  April  1,  1^^72  through  March  31,  1973 
with  the  following  contractors,  subject  to  the  terms, 
agreements,  and  conditions  set  forth  in  said  contracts: 

University  Microfilms,  a  Xerox  Company 
Ann  Arbor,  Michigan; 

Book  Clearing  Hou^e,  Inc. 

Brattle  Book  Shop 

Brown  <k  Connolly,  Inc. 

Campbell  k   Hall,  Inc. 

J,  S.  Canner  <sc  Co. 

Carl  Fischer,   Inc. 

G.  K.  H-^il  (Sc  Co. 

R.  L.  Polk  &  Co. 

Standard  h  Poor's  Corporation 

Worldwide  Books,  Inc. 

All  of  Boston,  Massachusetts; 

Harvard  University  Press 

Minuteman  Record  and  Tajje  Corporation 

Both  of  Cambridge,  Massachusetts; 


276 


) 


277 


American  Library  Association 

Center  for  Research  Libraries 

Commerce  Clearing  House,  Inc. 

Encyclopaedia  britannica  Educational  Corporation 

Field  :i:nterprises  Educational  Corporation 

All  of  Chicago,  Illinois; 

H.  R.  Huntting  Company,  Inc. 
Ghicopee  Falls,  Massachusetts; 

Wayne  Andrews 

Grosse  Pointe,  Michigan; 

A  &  A  Distributors,  Inc. 
Holbrook,  Massachusetts; 

The  Combined  Book  Exhibit,  Inc. 
Briarclif f  Manor,  New  York; 

American  Elsevier  Publishing  Company,  inc. 

The  Baker  k  Taylor  Co. 

Bookazine  Co.,   Inc. 

Collier-Macmillan  Library  Service 

Doubled ay  &  Co.,  Inc. 

McGraw-Hill  Book  Company,  a  division  of  McGraw-xHill,  inc. 

National  Record  Plan 

I.  Perlstein 

Praeger  Publishers,  inc. 

Prentice-Hall,  Inc. 

RCA  Records 

Re ad ex  Microprint  Corporation 

Stechrrt-Hafner,   Inc. 

University  Place  Book  iShop 

Franklin  Watts,  Inc. 

John  Wiley  &  Sons,  Inc. 

H.  W.  Wilson  Co. 

All  of  New  York,  New  York; 

New  England  Mobile  Book  Fair,  Inc. 
Newton  Higiaands,  Massachusetts; 

Knnnikat  Press 

Port  Washington,  New  YoiSc; 

Springfield  News  Co.  ' 

Springfield,  Massachusetts; 

Greenwood  Press,  Inc. 

Negro  Universities  Press 

Both  of  Westport,  Connecticut; 

and 

DeWolfe  &  Fiske  Company 
Wobum,  Massachusetts. 


I 


I 


CO 


I 


I 


I 


I 


and 

VOTED:  that  there  be  entered  into  without  public  advertising  with 

American  i^istrict  Telegraph  Com[)any,  100  Charles  River  Plaza, 
Boston,  Massachusetts,  a  service  agreement  for  the  period 
April  1,  1972  through  March  31,  1973  for  furnishing  of  in- 
spection service  for  t-he  combination  watchman-recording 
and  fire  alarm  system  in  the  Central  Liurary  bu.ilding,  the 
total  fee  thus  charged  to  be  subject  to  the  terms,  agree- 
ments, and  conditions  set  forth  in  said  agreement. 

In  the  mai-ter  of  the  status  of  collective  bargaining  with  members  of  the 
Professional  Staff  Association,  the  Director  reported  that  agreement  had  been 
reached  on  terms  for  the  contract,  that  the  attorneys  were  preparing  the  text 
for  the  contract,  and  that  copies  of  the  proposed  contract  would  be  sent  to 
the  Trustees  for  their  consideration. 

The  Director  reported  that  in  the  matter  of  shelving  for  the  public  service 
areas  that  the  Arcnitect  had  recommended  installation  of  pedestal  type  steel 
shelving  with  wood  panels  fastened  to  ends  of  shelves,  said  wood  to  match  paneling 
in  the  various  areas,  that  specifications  would  be  prepared  with  the  next  two 
i^eeks,  and  that  nublic  oidding  would  be  invited. 

The  Director  reijorted  that  word  had  been  received  from  the  Public  Facilities 
Department  that  the  Architects  Kallman  and  McKinneP  were  once  again  at  work  on 
the  redesign  of  a  building  to  house  the  Dudley  Strret  Branch  Library  but  that  no 
word  had  been  received  from  them  as  to  the  type  of  building  they  were  proposing 
for  construction. 

The  Director  reported  that  the  Multilingual  Library  which  had  been  open  since 
December  now  had  had  installed  therein  draperies  for  making  available  space  for 
showing  of  motion  pictures  and  that  he  was  proposing  to  have  an  Open  House  at  the 
Library  during  the  next  month.  Because  of  the  limited  size  of  the  building  fonaal 
invitations  for  said  Open  House  would  not  be  widely  distributed  and  only  tnose 
in  the  immediate  area  who  use  the  building  would  be  invited. 

The  Director  reported  that  the  invitations  to  individuals  \iho   might  be  inter- 
ested in  Ipecoming  members  of  the  Library  Associates  were  being  printed  and  that 
said  invitations  probably  would  go  into  the  mail  in  the  fol3 owing  week  for  the 
meetin^:  scheduled  on  Friday  evening,  March  10,  1972,  at  wiiich  Philip  Johnson  was 
to  be  the. principal  speaker.  He  indicated  that  arrangements  had  been  made  to 
have  the  main  meeting  in  the  Oval  Room  of  the  Sheraton  Plaza  Hotel  with  refresh- 
m.cnts  to  follow  in  the  adjacent  Venetian  Room.  He  indicated  that  approximately 
3, 000  invitations  would  be  mailed  and  that  hoped  that  at  least  2^0  would  indi- 
cate a  favorable  response. 

The  Director  stated  that  on  February  1,  1972,  there  would  be  a  hearing  before 
the  V/ays  and  Means  Committee  on  Senate  1126  which  called  fo"  payment  to  public 
libraries  of  the  full  amounts  of  money  as  noted  in  the  revised  State  Aid  Bill. 
He  indicated  that  it  would  not  be  necessary  for  members  of  the  Board  to  attend 
the  hearing  and  representatives  from  other  parts  of  the  State  plus  representa- 
tives of  the  Massachusetts  Library  Association  would  attend  the  hearing. 

V/ith  regret,  the  Director  informed  the  Board  of  the  sudden  death  of  a, 
William  Kunkel,  Administrator  for  the  Eastern  Region  Lib;raiy  Service,  that  he 


278 


279 


had  bPen  of  leave  of  absence  without  pay  since  the  previous  October  ^w^ti"E 
H^nM?itv  retirement  bv  the  Boston  Hetirenent  rioarci.     He  moacated  that  Mr. 

tny  sho^^b^  sent  by  the  President  to  his  vidow'on  behalf  of  the  Board. 
Dissolved   at  5:^0  p.m. 


Secre-t-ar^^  Pro 


Kinutes  of  Meeting 
Adininictrative  Agency 


In  Board  of  Trustees 
Friday,  February  11,  1972 


A  re^ar  meetins  of  the  Trustees  as  an  Adrrdnistrative  Agency  of  the  City  of 
Boston  was  held  in  the  Trustees  Room  at  3:50  p.in. 

Present:     Messrs  Ganham,   Parker  and  Rabb* 

The  President,  Mr.  Rabb,  in  the  chair. 

The  mnutes  of  the  meeting  of  January  28,  1972,   as  presented,  ^re  approved. 

TTnnnwin^  a-oroval  by  the  Director  and  in  accordance  with  the  authority 

authorized  to  oe  charf:ed  as  io■^•L^^S/^^ J  o,,„roval  of  the  City  Auditor: 

expenditures  from  City  kpproprD  ation  have  the  approval  oi   T,ne     x  y 


JANUARY  1972 


To  City  Appropriations 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Gifts  for  Current  Use 
To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 


TOTAL 


$329,52a.7U 

6,609.31 

18,U97.51 

6l,713.7U 

668.^0 

$hl7,237.80 

i^l86.6l 


$  20.81 

86^.70 
113. 1|2 

_ll£2hJ42 


I 


I 


I 


CO 

o 


I 


I 


TOTMi 


$     6,,';2l4.3^ 


I 


JAIIU/JIY  1972 
To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  56,969.2^ 
10,8^6.89 
19.OU9.76 

$  86,87^.90 


FollovTinp  apr^roval  by  the  Director  and  in  accordance  i-n.th  the  auunority  de- 
iPr^ated  to  hjjr;  by  the  Trustees,  pa^onent  of  bills  was  authorized  to  be  charged  as 
follows  for  the  month  of  January,  1972,  provided  that  pa«n.:ent  of  bills  from  .ity 
Appropriation  have  the  approval  of  the  City  Auditor: 


JilTIUARY  1972 


To  City  Appropriations 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAJ. 


Gifts  for  Current  Use 

To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 


TOTAL 


$329,^28.7U 
2,59^.26 

U3..'^2 

61,713.7)4 
lis  778. 32 

$UO!^,65;9..^8 

$186.61 


$  20.81 

865^.70 
II3.U2 

5^^2h.U2 

iji    6,52U.3^ 


To  Specia3.  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 
Personal  Services 


$  56,969.25 
10,8^6,89 
19.QU9.76 


TOTAL  $  86,875.90 

The  Director  made  the  followi.ng  report  on  personnel  for  the  month  of  January, 


1972. 


280 


2St 


Personnel  Ac-tivity; 

Full  -  ti  ne  Erg^loyne  s  t 


Budgeted 
Positions 


General.  Adininistrative 
Ofrices 

P;pnfoF?:dnnal  10 

Library  Assistants  17 

Clerical  Z 

Part-time  in  F.T.E,     0 

General  Library  Services 


Professional 
Pre-Prof essi jnal 
Library  Assistants 
Mechanical 

Part-time  in  F.T.E, 


Rese.irch  Library  Services 

Professional  h9 
Pre-Professional  12 
Library  Assistants    $U 

11^ 
Part-time  in  F.T.E.         0 

11^ 


Business  Operations 

Professional 
Library  Assistants 
Clerical 
Mechanical 
Bindery 

Part-time  in  F.T.E. 


1 
9 

23 
72 

18 

123 
0 

123 


Resources  and  Processing 
Services 

Professional 
Pre  -Profe  s  sional 
Library  Assistants 


Part-tiine  in  F.T.E. 


January  1   Employed 


Terminated   Feb,  1 


7 

15 

9 

31 

0 

31 


85 
20 
92 

197 

19/9,4 
206.5 


U9 
7 

52 

ToJT 
1093 


27 

2U 

9 

b 

U6 

U7 

"^ 

"79 

0 

0 

"^ 

79 

0 

_0_ 
0 


1 
1 

h 

0 

IT 


0 

0^ 

0 


0 
0 


0 


2Z2L 


^ 

7 

a. 

15 

_ 

9 

0 

31 

0 

0 

0 

31 

85 

« 

21 

0 

93 

V 

h 

0 

203 

1/.5 

18/9 

-^ 

212 

1 

1/.5 
""175 


T 

0 


2 
2 


h8 
7 

107 

iSu 


1 

8 

23 

61 

20 

113 
0 

113 


23 

8 

77 


I 


I 


I 


I 


I 


I 


3ud^ 

^eted 

Pos: 

Ltions 

January  1 

Employed 

Totals 

Professional 

178 

166 

- 

Pre-Professional 

UIi 

35 

1 

Library  Assist;ants 

233 

2lii 

1 

Clerical 

32 

32 

- 

Mechanical 

72 

65 

h 

Bindery 

18 

20 

- 

577 

^ 

6 

Part-time  in  F.T.E. 

0 

19/30 

2A 

577 

5U2 

7 

Appointments  to  Emeritus  Status 

Employed   Termjnated   Feoruary  1 


2 

1 
h 

T 

J0_ 
7 


16)4 

36 

211i 

32 

65 

20 

21/11 

""TII2 


Nura  Globus,  i^ranch  Librar-^  an. Emeritus,  February  1,  1972. 
Anne  Coleman,  rJranch  Librarian  Emeritus,  January  1,  ly72. 

The  Director  informed  the  Board  of  the  sudden  death  of  Macy  J.  Marcolis, 
Coordinator  for  Research  Services.  He  stated  that  his  untimely  passing  was  a  great 
loss  to  the  Library,  the  '^ibrary  profession,  and  a  tragic  blcH  to  friends  and 
associates.  It  was  indicated  by  the  Board  that  a  letter  of  tyinpathy  should  be  sent 
by  the  President  to  his  widow  on  behalf  of  the  Board. 

The  Director  submitted  for  the  consideration  of  the  Board  a  proposal  for 
the  award  of  contract  for  preparation  and  supplyLng  catalog  cards  and  book 
cards.  On  motion  duly  made  and  seconded,  it  was 

VOTED:   that  there  be  entered  into  wi.th  General  Microfilm  Company, 
100  Inman  Street,  Cambridge,  Massachusetts,  the  sole  bidder 
in  the  public  uidding,  a  ser^/ice  contract  for  the  preparation 
and  supplying  of  various  catalog  cards  and  book  cards  during 
the  period  April  1,  1972  through  March  31,  1973,  the  total 
fee  thus  charged  to  be  subject  to  the  terms,  agreements  and 
conditions  set  forth  in  said  contract. 

The  Director  reported  that  at  their  meeting  on  January  2«,  1972,  upon  recom— 
mendation  of  the  Architect's  office,  a  contract  had  been  awarded  to  American  Seating 
Company  of  901  Broadway,  Gr-md  Rapids,  Micliigan,  the  second  bidder  .in  the  ,.ub3ic 
bidding-  for' Lecture  Hall  Seating  under  the  General  Contract  vnth  Vappi  &  Company, 
Inc.,  that  on  the  following  Tuesday  the  Architect's  office  had  called  the  Liorary  and 
requested  withholding  notification  of  the  award  of  contract  'ontil  they  could  give 
the  matter  further  consideration,  and  that  subsequently  they  had  notified  ^he  Library 
that  there  was  not  sufficient  evidence  to  indicate  that  the  low  bidder  should  not 
be  awarded  the  contract.  The  Director  further  stated  that  a  conference  had  t^een  held 
by  the  Arcliitect  Td.th  a  re})revsentative  of  ^he  low  bidder,  i^ublic  Seating,  Inc., 
1560  Wellington  Street,  Dighton,  Massacnusetts,  and  that  the  Architect  now  was  con- 
vinced that  the  seating  to  be  provided  by  that  com,.any  meets  the  requirements  of 
the  specifications  and  that  he  was  recommending  that  the  action  of  the  Board  taken 
on  January  28,  1972,  be  rescinded  and  that  a  contract  be  awarded  to  the  lowest  bidder. 
On  motion  duly  made  and  seconded,  it  -ras 


282 


283 


VOTIO}! 


and 
VOTED; 


that  there  be, and  hereby  is,  rescinded  the  action  taken 
by  the  Board  on  January  26,  1972,  accepting  as  the 
subbid  for  Lecture  Hall  Seatinf';  work  under  the  Gene- 
ral Contract  vrith  Vappi  ■  Company,  Inc.,  for  construc- 
tion of  the  addition  to  the  public  lit)rary  building 
on  Dartinouth  Street  at  Gopr^y  Square  the  oase  bid  of 
American  Seating  Gom-pany,  901  Broadway'-,  Grand  Rapids, 
Michif:;an,  in  an  amount  of  twenty-four  thousand  nine 
hundred  fifty  dolJ.ars  ($2U,9?0,)5 

to  accept  as  the  subbid  for  lecture  hall  seating  work 
under  the  Genera3.  Contract  with  Vappi  &•  Company,  Inc. 
for  construction  of  the  addition  to  the  public  library 
building  on  Dartmouth  Street  at  Gojaey  Square,  and  said 
General 'contractor  having  no  objection  thereto,  the  base 
bid  of  Public  Seating,  Inc.,  1S60  Wellington  Street, 
Dighton,  Massachusetts,  the  lowest  responsible  and  elig- 
ible bidder  in  the  nublic  bidding,  in  a  total  amount  not 
to  exceed  t^^-nty-one  thousand  three  hundred  twelve  dollars 
and  fifty  cents  (i|i21, 312.^0);  and  that  the  Vice  President 
is  hereby  authorized  to  do  all  things  necessary  to  effec- 
tuate the  execution  of  the  subcontract  between  Vappi  6t 
Company,  Inc.  and  Public  Seating,  Inc.,  1^60  Wellington 
Street,  Dighton,  Massachusetts. 

The  Director  reoorted  that  a  conference  and  an  inspection  of  the  site  had 
taken  place  on  the  previous  Tuesday  with  Philip  Jotoson  and  John  Burgee,  that 
some  membprs  of  the  Board  had  been  in  attendance,  that  it  had  been  a  satisfactory 
visit,  that  there  had  been  an  opportunity  to  discuss  current  matters,  and  that 
the  A^^hitpct  was  pleased  with  the  progress  of  work  to  date.  He  further  stated 
that  the  Architect  was  particularly  concerned  vrith  the  wood  paneling  to  be  erected 
in  the  Pcston  Room.the  Rare  Books  area,  the  Trustees  Room  and  the  administrative 
offices,  ai  d  that  the  Architect  was  requesting  that  particular  attention  oe  given 
by  the  sub-contractor  to  matching  flitches  in  order  that  there  would  result  a 
superior  installation  of  paneling  in  these  areas. 

The  Director  brought  to  the  attention  of  the  Board  an  illustration  of  uses 
of  praphics  for  identifving  areas  in  the  Addition,  that.  Walter  Kacik  i>esign 
Associates,  327  East  62nd  Street,  New  York,  New  York,  Consultant  to  the  io-chitect, 
had  suggested  a  kiosk  with  a  grfu^ite  base  on  which  would  oe  lettered  area  designa- 
te ons.  ^  >ollowinr  discussion  by  the  mard  and  the  suggestion  that  the  lettering 
be  large  enough  to  be  read  at  a  distance  the  Trustees  ap;.rcveo  the  concept  of  the 
graphics  suggestion  by  the  Consultant  and  the  Architect. 

The  Director  reported  that  in  the  coning  week  bids  would  be  invited  thj-ough 
public  advertising  for  the  installation  of  steel  shelving  in  public  service  areas, 
that  the  shelving  would  be  free  standing  pedestal  t^-pe  with  a  wood  panel  on  each 
shelf  finish  of  wood  panel  to  match  waQl  and  panel  shelving,  and  that  tne  bids 
for  the  steel  shelving  would  be  opened  on  March  9,  1972,  with  the  expectation 
that  a  contract  may  be  awarded  at  the  next  meeting  of  the  Board  scheduled  .or 
March  10,  1972. 


I 


I 


CO 

o 
o 


The  Director  reported  that  a  sreat  deal  o£  lime  was  being  devoted  to  the  selec- 
tion ol-  furniture  and  eom^ment  for  both  public  service  areas  and  office  areas, 
that  in  -eneral  steel  furniture  will  be  provided  in  the  office  areas  and  wood 

furrature  in  the  public   service  areas,   said  w.od  to  ■'■•^^^Ij.  *«  ^hTit  wollld'te 
stalled  in  the  various  public  service  areas.     He  also  indicated  that  it  would  be 
necpssarv  to  seek  additional  funds  from  the  City,  prooaDly  in  the  amount  of 
W^Tcm.  to  $7S0,000.  in  order  to  complete  the  entire  ^^^-i^f'^^^J^'^^ 
low  bid  for  construction  of  the  Addition  was  in  the  amount  °i  *23,6H«,000.,  that 
d^  to  certrun  chances  it  had   oeen  possible  to  reduce  the  cost  o     the  buildmc  with- 
out  dest^o^'inp  any  of  the  architectural  features  of    mblic  or  ofiice  spaces,   and 
that  ^th  the  purchase  of  i'urniture  and  equi,>ncnt  it  was  ejected  that  the  total 
project  cost  ™uld  be  approximately  $2U,2O0,0O0.,   exclusive  of  Architect's  fees. 

The  Director  stated  that  he  was  si.bmii;.t.in;;  ^or  confirmation  of  ap,  roval 
of  Chanr-e  Orders  Hos.   51-69,   inclusive,  which  had  been  previously  authori7,ed 
as  amendments  to  the  contract  with  Vappi  and  Gom.any,  xnc.     Ou  motion  duly  nade 
and  seconded,  it  was 


I 


1 


VOTED: 


I 


that  the  contract  with  Vappi  and  Company,  inc.,  for  the 
construction  of  an  addition  to  the  Boston  PubLic  Library 
in  Copley  Snuare,  Boston,  Massachusetts,  be  amended  to 
include  changes  in  the  specifications  as  set  forth  oelow 
in  Change  Orders  Nos.  ?l-69,  and  that  said  contract  be 

incr^aspd  bv  ar  amount  of  sixteen  thousand  six  hundred 
seventy-four  dollars  ($16,674.00)  ■^''"'^''^^J^^l'l^ 

a  new  conLraci.  gosl  of  an  am.uunT.  noi.  to  exceed  twenty 
thjree  mil3.ion  twenty-three  thousand  two  hundred  and 
three  dollars  (iii23,023,203.): 


December  3 ,  1971 


December  1,  1971 

December  1,  1971 
Decem.ber  1,  1971 


Add     -  Change  Order  No.  ^1 


Add     -  Change  Order  No.  ^2 


Add     -  Change  Order  No.  S3 
Add     -  Change  Order  No.  Sh 


I 


December  1,  1971 
December  1,  1971 
December  2b,  1971 
December  28,  1971 
December  28,  1971 
December  28,  1971 
December  28,  1971 
December  20,  1971 


Deduct  -  Change  Order  No.  ^^ 
Deduct  -  Change  Order  No.  ^6 


Add 
Add 
Add 
Add 


-  Change  Order  No.  ^7 


-  Charge  Order  No.  $8 

-  Change  Order  No.  ^9 


-  Change  Order  No.  61 


(Computer  raceway  in  1st 
floor  lobby  and  work  area) 

(Structural  framework  to 
support  water  risers  of  air 
conditioning  system) 

(Changes  to  sixth  floor  stack 
lighting  fixtures) 

(Revision  of  stair  and  struc- 
tural trusses  due  to  field 
conditions) 

(Change  in  Bronze,  iilectrical 
and  Vi/oodwork) 

(CI -nges  in  fabric  wall  cover- 
ir  g  specifications) 

(Af.  -ess  Platforms  for  elevators 

No.  1  and  2) 
(Coordination  of  lighting  fix- 


iji22,li93,083. 

+  92U. 

4i?2,i49U,0O7. 

-t-         1,800. 
$22,i!95^,807. 

+       a^iiiO. 

;p22,50379li7. 

+    3.398. 

$22,507,3^5. 

750. 

$22,506,595. 

1^500* 

$22,505,095. 

+   ls07ii. 


$22,506,169. 

tures  with  mechanical  equipment). '1:22, :p07,Od7. 
(Changes  in  elevator  No.  h   and    + 1,0.57. 

5  doors) 
-  Change  Order  No.  60  (Coordination  of  standpipes 

with  mechanical  equipment) 
(Ke vising  concrete  block 

positions  at  3rd  floor) 
(Beletion  of  Coat  Kacks  in 

Room  G-36) 


Deduct  -  Change  Order  No.  62 


$22,500,1214. 

-^    1.633. 
$22,509,757. 

No  Change 
$22,509,757. 
^ 761;. 

$22,500,993. 


284 


December  28,  1971  Add 

December  26,  1971  Add 

Jecember  28,  1971  Add 

Decembpr  28,  1971  Deduct 

Januarjr  If),  1972  

January  lb,  1972  Add 

January  26,  1972  Add 


-  Charr^e  Order  No,  63 

-  Change  Order  No.  6ii 

-  Change  Order  No.  65 

-  Change  Order  No.  o6 

-  Ghan^e  Order  No.  67 


Chance  Order  No.  68 
Chanr^e  Order  No,  69 


$:'2,!;o3,993. 

(Added  pressure  relief  valve   ^  "*•     ^J^* 

in  hot  water  converters)  vi22,>09>369. 

(Modification  of  transformer         +         i450U3» 

vault  mth  boston  Edison  Co.)  i;:22,!7l3,^''^^* 
(Provisions  of  telephone  frame     +         ^^f!;^* 

Bvri.tchboard     room)  ip22,i?16,li60. 

(Coordination  of  lichting  fix-  ,.-     ^        Q^* 

tures  v/ith  mechanical  equipment22,5>15,^ub. 
(Chrnce  liability  n^  City  from 

ei  giteen  to  nineteen  million         No  Chan re 

dollars)  W¥F!^* 

(Steel    i3ook stacks  and  carpeting}-*-     I  7^igb,9» 

ip22, 9^6,507. 

(Smoke  exhaust  system  J  ■*•       3U5  69_6. 

$23,023,203. 


There  was  brought  to  the  attention  of  the  Board  the  ratter  of  ^^e  establish- 
ment  of  a  library  A^^sociates  r^mup,   that  arrancnm.ents  had   oeen  made  ^^^  f  ^  ^^^^^ 
IZilll  of  sPldprouD  at  the  Sheraton  Plaza  Hotel  on  the  even^nc  of  March  10, 
197?     that  pSlifjohnson  had  a^eed  to  be  the  speaker,   that  invitations  were 
S  ^     ent  tf  proximately  l,55o  prospective  mc..bers     ^^l^^l^l^:^ 

trth%  Sf^f  ^hS'if  ^r-^e^  Lad  names  of  inaividuals  who  might  Pe  interested 
in  ioinins  the  group  that  they  forward  such  names  to  him. 

The  Director  renorted  that  a  hearing  had  been  held  Defore  the  Ways  and  Weans 
Corr^tt^e  of  the  Legislature  on  Senate  1126  -/l-^f^-^li^.^^^^^^  1e  in- 

t'L  if  cfuirnoroHscertained  as  to  the  kind  of  reception  the  oill  wo ulct  re- 
c;ive  from  the  Legislature,   although  there  was  general  optimism  that  the  full 
funding  might  be  voted  by  the  Legislature. 

Dissolved  at  5:00  p.m. 


3e<rr^4i^y 


Minutes  of  Mpeting 
Administrative-  .'.  ■'-^^?^ 


In  l^ard  of  Trustees 
Friday,  March  10,  1972 


A  regular  meeting  of  the  Tmst^es  as  an  Administrative  Agency  of  the  City  of 
Boston  wa^  h'^ld  in  the  Trustees  Room  at  b':00  p.m. 

Present:     Messrs  Canhan,  Murray,  0'Connn31,   Parker  pjid  Kabb. 
The  President,  Mr.  Hanb,   in  the  charir. 


285 


I 


I 


The  minnton  of  the  meeting  of  February  11,  1972,  as  presented,  were  approved. 
The  Director  made  the  follomng  report  on  persormel  for  the  month  of  Februarj^, 


1972. 


CO 


I 


I 


I 


I 


Personnel  Activity 
Full-tdmn  employees: 


Bndn'^'t'^^ 
Pos-"  tjons 


General   /.dministrai  "i  ve 
Offices 

Professional!.  10 
Libr-try  Assistrmts  17 
Clerical  9 

Part-time  in  F.T.B.       0 

Ocner<!-  library  Servir-^s 

Professional  91 

Pre-Profesj:innal.  23 

Librar\^  Assistants     107 

Mechanical  0 

223 

^art-tim.e  ir   F.T.E.  _0 

221 

Research  Library  Sor\dces 

Professional  h9 

Pre -Profes  si  on  a3-  12 

Libr'\ry  Assi  stants       5h 

ll5 
Part-tim.e  in  F.T.F..  0 


i^nsincGS  Operations 


Professional 
Librar;^''  Assistants 
Clerical 
Mechanical 
Bindery 


1 
9 

23 
72 

18 

123 


Part-time  in  F.T.F.  0 


Fporb-ar^r  1 


7 

15 
9 

"31 
0 


31 


U8 
7 

Jl 

107 

loH 


1 

8 

23 

61 

20 

113 
0 

113 


Emi^loved       Terminated       March  1 


1 
2 

T 
_o 

3 


1 

1 


1 
0_ 

1 


2. 
1 

1 


0 

0_ 

0 


0 
0 


8 

17 

_8 

33 
0 

33 


85 

1 

- 

86 

21 

1 

- 

22 

93 

2 

1 

9h 

h 

20^. 

«» 

TT 

1 

206 

18/9 

2/1.1. 

0 

20AO.i' 

212 

'^.h 

1 

216.L 

U8 
8 

Ilk 

109 


1 

9 

23 
61 
20 

im 

0 

lUI 


'28B 


287 


Budrieted 
Positions 


Fobruar^^  1 


E^l)lo^^d       Tenrd.  noted       March  1 


Resournos  and  Procesning 
SorA'^ices 


27 


Profesr.ional 

Pre -Professional     9 

I.dbrarj'-  Assistants  h^ 

Part,-t.;ne  ?.n  '^^T.E.   0 

■^2 


Totals 


23 

8 

77 


6_ 
7 

7 


2 

3 

3 


2U 
8 

Tl 


1 


Professional!. 

17  B 

Pre  -Prctf  e  s  si  on  a" 

hU 

Library  Assistants 

233 

Clerical 

32 

Mechanical 

72 

BlvAery 

IB 

?77 

Part-time  in  F.T.F.. 

0 

^77 

16U 
36 

211i 

32 

65 
20 

21/11 


3 
2 


itHT 


h 
1 


0 


p 


167 

38 

221 
31 

20 


C  I.O 


'n  accordance  vrith  the  usual  practice  in  the  natter  of  si[?iinc  pa^^^rolls,  on 
motion  duly  ^.ade  and  seconded,  it  was 

VOTFD:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
w^th  the'nrovisions  of  iSectaon  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1969  Philip  J.  HcNiff,  Director, 
or  upon  his  dele -ation  John  J,  Connolly,  Associate 
Director,  or  Kevin  T.  FiozPatrick,  Supervisor,  business 
Operations,  be  and  hereby  is  authorized  to  si^n  the 
pa^'^olls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  March  27,  1972. 

The  minutes  of  the  Gonrattee  on  Buildin  s  held  on  Februar^^  23',  1972,  as 
presented  were  approved. 

Action  taken  by  the  Cormittse  on  Finance  since  the  last  meeting  of  the  ^^oard 
was  approved  as  folDows: 

On  25  February  1972 

Ai  ard  of  contracts  for  thp  cloaninr;  of  certain  Tdndows! 

VOTED:  that  there  be  entered  into  with  Sanitas  Services  of 
Massachusetts,  Inc.,  129  Border  Street,  East  Boston, 
Ilassachuset-us,  the  second  lowest  responsible  and 
eligible  bidder  in  the  puW.ic  biddinr^,  the  contract 
for  the   cleani.nr^  of  certain  mndows  durin;;  the  period 
Anril  1,  1972  through  March  31,  1973  at  the  Central 
Librar^r  building  and  at  certain  other  library  building's 
designated  under  liroup  I  in  the  contract  proposrj,  at 
unit'pricf. s  based  upon  com.nDetion  of  installation  of 
mndow  i^ri^-les  at  bujldings  listed  in  the  al-oernate 
proposal,  othervxise  at  uni.t  prices  raven  in  th-  basic 


1 


1 


contract  proposal,   —  the  total  amount  in  any  case  not  to 
exceed   eleven  thousand  thirty-three  dollars  ( 4^11, 033 •00}« 


I 


and 


CO 
O 


VOTED-  that  there  be  entered  into  with  Caroline  Kadetsky,  d/b/a 

Careful  Cleaning  Co.,  2^0  Boylston  Street,  Boston,  Massachusetts 
the  second  lowest  r  esp or, sible  ^nd  eligible  bidder  in  the  puolic 
bidding,  the  contract  for  the  cleaning  of  certain  mndows 
durino-'the  neri.od  Ar.ril  1,  1972  through  March  31,  1973  at 
library  buildings  designated  under  Group  11  in  the  contract^ 
proposal,  at  unit  prices  based  upon  coupxetion  of  installation 
of  vrindow  c^illes  at  buildings  listed  in  the  alternate  proposal, 
otherviise  at  unit  prices  given  in  the  basic  contract  proposal, 
—  the  total,  am.ount  in  any  case  not  to  exceed  two  thousand 
one  himdred  twenty-four  dollars  (ip2,12iuOO), 


Awarfi  of  contract,  without  ;)Ui)lic  advertisinr.,  "or  the  rental,  of 
un:*  f  orm.s  and  overalls: 


VOTFD:  that 


u.c.,  without  public  advertising,  there  be  entered  into 
with  Diamond  Uniform  Rental  Service,  inc.,  31  Hannon 

as  follows: 


qs.achM::G^-trL,    a  cor.tr -net   for-  the 
•^•o  ic.JiL^s_  ^_i„,..  -the.  period 


ria%r%^Bf:^&¥^^^?^^A  unit 


I 


T^iTo  (2)    shirts,   two  (2)  pants  per  ran 
Two  (2)   overalls  (per) 
T^TO  (2)   dresses  (per) 


.131,20  per  ^^ek 
$  .60  per  vrcek 
^'  .60  per  week 


Award  of  contract  for  leasinpr  of  four  panel  tncks  and  one  station 
wagon: 


VOTED: 


that  -^here  be  entered  into  with  VJarren  Coveney's  Ford 
Sales  Tnc.,  777  Vjashingt-on  Street,  Newt.on,  Massachusetts, 
the  lowest  responsible  and  eligible  bidder  in  the  puolic 
bidding,  the  contract  for  leasing  of  four  oanel  trucks  and 
one  station  w  :on  during  the  period  April  1,  1972  through 


March  31,  1973,  at  the  followin 


g  rates: 


Panel  Trucks 
Station  Wagon 


Montlily  Lease  Cost 
per  Veli-icle 

*^  ^11      IIP  ■  i»  ■  i— 

$261.00 
$2h9.00 


Mileage 

Charge  per  Mile 

^  .03 


V 


.08 


Award 


•,f  contr-'.ct  for  farr-ishjn--  and  deliivering  two   oookmohJlBs: 


VOTED: 


I 


that  there  be  entered  into  with  The  Gerstensl^ger  Company, 
lli2^  East  Boa^rman  Street,  Wooster,  Otiio,  the  sole  bidder 
in  the  public  bidding,  the  contract  for  furnishing  and 
delivering'  two  bookmobiles  as  specified  in  tne  specifica- 
tions in  a  total,  amount  not  to  exceed  fifty-one  thousand 
two  hundred  twenty  dollars  (^^^1,220.00). 


-x^^^ 


Ai:ard  of  contract  Jor  supril^nn^'  and  deliverir::  one  station  wa^^on: 


VOTED: 


that  there  be  entered  into  with  Warren  Coveney's  Ford 
Sa'^es  Inc.,   777  Waohinrrbon  Street,  Newton,  Massachusetts, 
the   L:ole  bidder  in  the  ,.ublic  bidding   a  contract  for 
sunplyinc  and  deliverin-  one  1972  Ford  Ranch  Wacon,   as 
speci^^ied  in  the  specifications,   at  a  total  cost  not  to 
exceed  three  thousand   six  hundred  eic^ty-four  dollars 
($3,68h.OO). 

Authori  7.ation  for  an  expenditure  from,  the   tJ^-ton  bu:ldjng  Fur.d; 


I 


I 


VOTED: 


that  there   oe,   and  hereby  is,   authorized  an  expendi- 
ture fron  the  Benton  builainfj  Fund  to  Gilbert  iirnaDa  & 
Go,     Inc.     1391  South  Street,   Ne'^dham,  Massachusetts  02192, 
for^rofessional   engineering  ser\'ices  for  a  settlement 
control  survey  of  all  settlement  reference  screws  on 
columns  .and  nlates  on  foundation  mats  at  the  basement 
Invel  of  the  Addition  in  the  amount  of  one  thouSc:nd 
ei'-ht  hundred  sixty- four  dollars  and  thirty-six  cents 
($1,86U.36). 

Thn  D^rpctor  reported  on  the  hearin-  before  the  City  Council  Commttee  on 
Annronriations  of  the  1^72  Liorary  Budget,   that   all  of  the  Trustees  nad   attended 
vi^rtir-^xception  of  Mr     Car'  .r.  who  was  out  of  the  City,   that  the  hearing  had  oeen 
a  short  one^- th  only  a  few  ruestions  ^oeing  raised  and  that  there  was  every  xndxca- 
tion  that  the  amounts  requested  in  the  Budget  would  be  appropriated. 

The  Director  reported  that  he  and  the  Associate  Director  had  had  a  conference 
>nth  the  Cardtal  Improvemprts  Officer  of  the  City  of  Boston  vrith  resr)ect  to  the  need 
fo-r  approximately  ip750,000.   for  the  purchase  of  furniture  f^d  equ.Tpment  for  the 
Addition,  that  the  -enuest  ;^s  under  consideration  by  the  PublDC  facilities  Depart- 
m.ent  and  that  he  would  follow  the  matter  up  vath  the  Capital  Improvements  Officer 
inasmuch  ^s  the  additiona3.  funds  will  oe  needed  vr  thin  the  next  couiae  of  months, 

'^^c  Director  reported  that  in  resronse  to  public   advertising  proposals  for 
suppl'/ing  a  bursier-decollator  m.achine  for  use  in  connection  with  the  data  process- 
ing'operation  had  been  received  and  opened  as  follows: 


$  5,965.00  (Incomplete  bid) 


$13,068.00 


I 


I 


The  Director  reported  that  in  response  to  public  advertising  proposals  for 
supplying  plastic  16mm  film  shipping  cases  had  been  received  and  opened  as  follows: 

1)  Plastic  Reel  Corp.  of  America  $10,292.00 
640  S.  Commercial  Avenue 

Carlstadt,  NJ 

2)  H.  B.  Educational  Systems,  Inc. 
21  Audio  Lane 
New  Haven,  Connecticut  06519 

3)  New  England  Film  Service,  Inc. 
7  Myrtle  Street 
Waltham,  MA  02154 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  Plastic  Reel  Corp.  of 

America,  640  S.  Commercial  Avenue,  Carlstadt,  New  Jersey, 
the  lowest  eligible  and  responsible  bidder  in  the  public 
bidding,  a  contract  for  supplying  and  delivering  plastic 
16mm  film  shipping  cases,  as  specified  in  the  specifica- 
tions, at  a  total  cost  not  to  exceed  ten  thousand  two 
hundred  ninety-two  dollars  ($10,292.00). 

The  Director  reported  in  response  to  public  advertising  proposals  for 
supplying  steel  film  separator  racks  had  been  received  and  opened  as  follows: 


$  2,142.80 


$  2,431.00 


1)  Ra^'mond  E.  Henderson,   D/b/A 
Tab  Products  Go.  of  Boston 
1020-B  Gomi'ionvjealth  Avenue 
Boston,  MA 

2)  Standard  Register  Co. 
2000  Cor^nonwealth  Avenue 
Auburnd.-.le,  MA  02l6o 

On  motion  duly  made  and  seconded,   it  was 


i?2,265.00 


$2,U33'.0O 


VOTED: 


that  there  be  entered  into  vdth  Ka>Tnond  E.   nenderson, 
D/B/P  Tab  Products  Co.  of  Boston,  1020-B  Gomnonweaj.th 
Avr>nue,   boston,  Massachuseots,   the  lowest  resuonsiole 
and  elifdble  oidder  in  the  public  bidding,    a  contract 
for  supnl:dng,  delivering,   and  installing  one  uurster- 
dcccUator  machine,    as  specified  in  the  specifications, 
at  a  total  cost  not  to  exceed  twr^  thousand  two  hundred 
sixty-five  dollars  (;ji2,265?'.00)  • 


I 


I 


1)  H.  B.  Educational  Systems,  Inc. 
21  Audio  Lane 
New  Haven,  Connecticut 

2)  New  England  Film  Service,  Inc. 
7  Myrtle  Street 

Waltham,  MA  02154 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  H.  B.  Educational  Systems, 
Inc.,  21  Audio  Lane,  New  Haven,  Connecticut,  the  lowest 
eligible  and  responsible  bidder  in  the  public  bidding,  a 
contract  for  supplying  and  delivering  steel  film  separator 
racks,  as  specified  in  the  specifications,  at  a  total  cost 
not  to  exceed  two  thousand  one  hundred  forty- two  dollars 
and  eighty  cents  ($2,142.80). 

The  Director  reported  that  in  response  to  public  advertising  proposals  for 
supplying  and  installing  two  (2)  film  inspection  machines  had  been  received  and 
opened  as  follows: 


1)  Pamco-Eaton,  Inc. 
300  Second  Street 
Waltham,  MA  02154 


$13,600.00  (Bid  withdrawn 

inasmuch  as  firm 
is  going  out  of 
business) 


a'-50 


291 


$13,650.00 


$14,000.00 


2)  Research  Technology  Incorporated 
8260  N.  Elmwood  Avenue 
Skokle,  IL 

3)  H.  B.  Educational  Systems,  Inc. 
21  Audio  Lane 

New  Haven,  CT  06519 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  Research  Technology  Incorporated, 
8260  N.  Elmwood  Avenue,  Skokie,  Illinois,  the  second  lowest 
responsible  and  eligible  bidder  in  the  public  bidding,  a  contract 
for  supplying,  delivering,  and  installing  two  film  inspection 
machines,  as  specified  in  the  soecifications,  at  a  total  cost 
not  to  exceed  thirteen  thousand  six  hundred  fifty  dollars  ($13,650.00). 

The  Director  reported  that  there  was  no  budgetary  provision  for  the  granting 
of  increases  1n  salary  to  individuals  in  the  Professional  Library  Service  for  a 
collective  bargaining  contract  that  was  in  the  process  of  being  negotiated  with  the 
Professional  Staff  Association  at  the  time  that  the  Budget  was  transmitted  to  the 
Budget  officials  in  late  1971.  The  Director  further  reported  that  since  that  time 
agreement  has  been  reached  regarding  new  salary  scales  effective  as  of  January  1, 
1972,  and  he  indicated  that  the  cost  of  such  increases  would  amount  to  $187,378. 
He  also  stated  that  increases  for  management  positions  outside  of  the  Professional 
Staff  Association  to  be  effective  as  of  January  1,  1972,  would  cost  $44,049.  He 
therefore  requested  authorization  to  submit  a  request  for  additional  funds  totaling 
$231,427.  in  order  to  grant  these  increases  effective  January  1,  1972.  On  motion 
duly  made  and  seconded,  it  was 


1 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  April  7,  1972 


CO 

o 


VOTED: 


that  there  be  transmitted  to  the  Administrative  Services 
Department  by  the  Director  a  request  for  a  supplemental  budget 
appropriation  from  the  City  of  Boston  for  the  granting  of 
increases  in  salary  to  individuals  in  the  Professional  Library 
Service  as  set  forth  in  a  new  collective  bargaining  contract  and 
for  increases  "^or  management  positions,  all  effective  as  of 
January  1,  1972,  as  follows: 


1)  Professional  Library  Service 

2)  Management  Positions 


$187,378. 
44.049. 

TOTAL   $231,427. 


Dissolved  at  5:40  p.m. 


Secretary  Pro  Tern 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  tiie  City  ol 
Boston  was  held  in  the  Trustees  Room  at  5:00  p.m. 

Present:  Messrs  Murray,  Parker,  Rabb  and  Mrs.  White* 
The  President,  Mr.  Rabb,  in  the  chair. 

The  President  read  a  communication  dated  March  l6,  1972,  from  the  City  Clerk, 
Joseph  DuSeafstating  that  Mrs.  Patricia  H.  White  had  been  appointed  a  Trustee  for 
tHerm^ding  May  1^  1976,  had  that  day  appeared  and  had  been  sworn.  ^The  board 
thereupon  welcomed  Mrs.  White  as  a  member. 

The  minutes  of  the  meeting  of  March  10,  1972,  as  presented  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  chai^ged  as  follows  for  the  month  of  ^-^-^;;/^^2,  provided 
that  eDq)enditures  from  City  Appropriations  ha^e  the  approval  of  the  City  Auditor. 


FEBRUARY  1972 


I 


I 


To  City  Appropriations 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 


TOTAL 


$a9U,569.l6 

20,U69.30 

10,636.72 

$2,18U.83 

112.00 

$577,97U.01 


$  1,253.66 
266.1.0 

$  1,520.06 


1 


I 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$1U9,158.83 
27,191.82 
23.i^96.gO 

$199,81i7.l5 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  r^^  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
a^  follows  for  the  month  of  February,  1972,  provided  that  payment  ol  biUs  from 
City  Appropriation  has  the  approval  of  the  City  Auditor: 


292 


293 


FEBRUARY  1972 


To  City  Appropriations 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


To  Trust  Funds 


TOTAL 


Contractual  Services 
Supplies  and  Materials 


TOTAL 


$ii9U,  ^69.16 

26,^U0.86 

6,761.83 

83.072.32 

$663,129.00 


$    1,2^3.66 
266,)40 

$     1,^20.06 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$lU9,1^8-83 
10,202.29 
23.U96.$0 

$182,8^7.62 


For  the  month  of  March,  1972,  the  following  report  on  personnel  was  made  by 
the  Director: 


Personnel  Activity 

Full-time  employees: 

igeted 

Bu< 

Positions 

March  1 

Employed 

Terminated 

General  Administrative 

Offices 

Professional 

9 

8 

- 

- 

Library  Assistants 

17 

16 

1 

• 

Clerical 

9 

8 

- 

___ 

^ 

32 

1 

0 

Part-time  in  F.T.E. 

0 

0 

0 

0 

"3?r 

32 

^ 

0 

General  Librar;^  Services 

83 

2 

Professional 

93 

1 

Pre -Prof e  ssional 

25 

22 

- 

- 

Library  Assistants 

103 

90 

2 

Mechanical 

- 

h 

1 

221 

199 

IT 

2 

Part-tijne  in  F.T.E. 

0 

2U/13.2 

0 

0 

221 

212.2 

h 

2 

April  1 


8 

17 

J8 

33 

0 

33 


81; 
22 
92 


201 
2U/13>2 

21U.2 


r 


Budgeted 

Positions 


I 


CO 

o 


I 


I 


Research  Library  Services 

Professional 
Pre -Professional 
Library  Assistants 

Part-time  in  F.T.E. 


51 

0 


Business  Operations 

Professional 
Library  Assistants 
Clerical 
Mechanical 
Bindery 

Part-time  in  F.T.E. 


1 
10 
2U 

71 

18 

12ll 
0 

i2ir 


Resources  and  Processing 
Services 

Professional 
Pre-Profe ssional 
Library  Assistants 

Part-time  in  F.T.E. 


Totals 

Professional 
Pre-Professional 
Library  Assistants 
Clerical 
Mechanical 

Bindery 

Part-time  in  F.T.E. 


26 

9 

U7 

"52 

0 

"52 


180 

U3 
232 

33 
71 

18 

0 


March  1   Employed   Teminated   April  1 


U8 
6 

111 

0 

111 


1 

9 
22 

57 

18 

107 
0 

107 


2U 

9 

J2 

105 

106.6 


16U 

39 

2U2 

31 

60 

18 

TO 

28/15 >3 

^^:3 


1 
_0_ 

1 


2 

_0 

2 


11 
11 
_0 

u 


2 

15 


17 
if 


1 
1 


1 
1 
1 

T 

3 


6 
T 

0 


1 

6 

X 

lo". 

IT 


U8 
8 

in 

0 

in 


1 

8 

23 
56 
18 

1063^ 


2U 
9 

Jl 

010 

nT^ 


165 

39 
2U9 

31 

59 

18 

5Sl 
2^/l5>3 
576.3 


1 


I 


Appointments  to  Emeritus  Status 

Christiana  P.  Jordon,  Branch  Librarian  iuieritus,  July  23,  lv72. 

In  accordance  with  the  usu.3L  practice  in  the  matter  of  signing  payrolls,  on 
motion  duly  made  and  seconded,  it  was 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1969  Phnip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate 
Director,  or  Kevin  T.  FitzPatrick,  Supervisor,  Business 
Operations,  be  and  hereby  is  authorized  to  sign  the 
payrons  of  the  Library  in  representation  of  the  'i'f  ^s^^es 
for  a  period  not  to  exceed  four  weeks  from  ApnJ.  2U,  19/2. 


294 


A««. 


>5 


The  Director  sutnitted  for  the  consideraUon  of  the  Board  a  proposal  for 
.u        ^^r^^n+r-prtfor  suDolvlnE  and  deliverijig  two  bookmobiles.     He  indicated 
^at^^  bidder  h^miLitrSolira  copy  of  h?s  bid  «ith  the  City  Auditor  as 
that  the  ^^"^^^r^^ir?  ^  he  „as  the  sole  bidder  the  Director  was  reccmnending 
?Sr^Ms^f^^L^"wa^ef  and'  the  contract  be  awarded  without  re-adverUsing 
for  bids.     On  motion  duly  made  and  seconded,  it  was 

VOTED:     that  wiUiout  publicly  re-advertising  for  bids,  there  be 
entered  into  with  The  Gerstenslager  Oon^^any,  lh2^  bast 
Bovman  Street,  Wooster,Ohio,   a  contract  for  supplying  and 
delivering  two  bookmobiles,  as  specified  in  the  specili- 
cations,  at  a  total  cost  not  to  exceed  fifty  thousand  seven 
hundred  nineteen  dollars  ($50,719«Oo)« 

The  Director  reported  that  on  Monday,  April  3,  1^72,  the  City  Council  approved 
.  Citv  BudStf  or  Se  year  1972,  that  in  doing  so  it  cut  by  three  per  ceiit  to 
f^af  tiff  oerson^  sei^iS  in  each  of  the  City  departoent  budgets,  that  as 

a^e;^  thflS^tSr^ers^         services  account  of  the  Library,  Item  10    was  re- 
duced by  $1^6,000.,^  that  an  additional  cut  of  $1^,000.  was  made  m  the  Current 
C^a^gef  and  Kations.     He  iiidicated  that  the  budget  passed  as  the  operating  bud- 
get  for  the     Librar;.  for  1972  was  as  follows: 


1)  Personal  Services 

2)  Contractual  Services 

3)  Supplies  and  Materials 

h)  Current  Charges  and  Obligations 

5 )  Equipment 


TOTAL 


$^,073,1;^U. 

666,900. 

709, BU^. 

3h8,820. 

71sOOO. 

$6,8>'0,019. 


The  Director  reported  on  a  conference  which  he  had  had  with  Mr.  WilOiam 
Pear,  G^pSS  Srovements  Officer  of  the  City  of  Boston,   relative  to  the  need 
^^T^^HHittonal  Citv  funds  for  the  purchase  of  furniture  and  equipment  for  the 
Mdit^onfSS  th^^a^.^?  needed  wL  $750,000.,   that  the  Capital  in^-vements 
Officer  had  indicated  that  he  believed  such  funds  were  available  although  it 
M^ht  neaTa  delay  in  some  branch  library  construction  and  he  suggested  that  a 
^ftter^n^unlcSion  be  sent  to  the  Director  of  Administrative  Services  setting 
^rth  the^^tion  relative  to  the  need  of  additional  fur.ds  for  completion  of 
Sfpro^Lu     ?^  SirL^tor  also  indicated  that  additional  funds  were  needed  for 
to  SstSlatiorof  a  red  brick  sidewalk  around  the  Addition,   that  in  the  ori- 
SnaTSSos^  of  the  Architect  it  had  been  suggested  that  fanite  be  in^led 
^^the  main  entrance  to  the  Addition  to  the  curb  line,   and  that  the  Commis- 
S^e^of^llfw^ks  had  indicated  that  he  could  instaOl  the  red  brick  side- 
^  from  the  curb  line  to  the  property  line  of  the  Library  but  that  he  had  no 
fmids  in  his  budget  for  woiic  on  the  remaining  portion  of  to  Library  sidewalk. 
T^^recfor  s^fed  that  he  had  indicated  to  '^^ ; /^^^ J^'^ll'^Z^^^^ 
additional  financial  support  which  he  hoped  would  ccme  ^^^"^^^^.^^^^^^^^ 
ties  Department  that  the  Library  would  make  no  request  for  capital  funds  lor 
the  purchase  of  books  for  the  new  Dudley  Street  Branch  Liorary. 

The  Director  further  indicated  that  Vappi  &  Coir^Dany,  Inc.  had  notified  him 
that  It  woSd  cost  $107,000.  for  tho  Vappi  &  Company,  Inc.  to  install  the  granite 
^d  t^  enSre  red  brick  sidewaOic  including  the  City's  portion  of  to  sidewalk) 


[ 


I 


I 


I 


on  both  Boylston  Street  andBceter  Street,  that  it  would  cdst  $86,000.  if  the 
granite  was  omitted,  that  oi  Lue  4^86,000.  the  City's  cost  would  be  U8  per  cent 
or  $Ul,280.  with  the  Library  being  responsible  for  52  per  cent  of  the  cost  or 
$uU,720.  After  Discussion  the  Board  sut:gested  that  the  Director  pursue  the 
matter  with  the  Commissioner  of  Public  Works  and  authorized  him  to  make  an 
agreement  with  the  City  for  whatever  seems  appropriate  to  obtain  the  required 
sidewalk  installation. 

The  Director  reported  that  on  construction  of  the  Addition  that  the  con- 
tractor's work  is  on  schedule,  that  acoustical  tile  i.s  being  installed  through- 
out the  building,  that  plastering  work  is  being  completed,  that  an  informal 
renuest  had  been  made  to  make  the  fourth  floor  available  for  Library  occupancy 
once  steel  bookstacking  is  installed  in  order  that  books  may  begin  to  be  moved 
into  the  area,  and  that  the  building  will  be  turned  over  to  the  Liorary  sometime 
in  the  month  of  June. 

The  Director  r  eported  on  the  status  of  furniture  and  equipment  for  both  the 
public  service  and  office  areas  and  stated  that  work  un  the  preparation  of 
specifications  for  both  projects  was  nearing  con^letion  and  that  he  expected  to 
be  able  to  go  out  for  bids  in  late  Aj^ril  or  ea^rly  May. 

The  Director  reported  that  he  had  received  a  comi .unication  from  John 
Benson  of  the  John  Stevens  Shop,  Newport,  Rhode  Island,  that  the  cost  of  carving 
the  three  names  of  donors  in  their  respective  locations  would  be  $2,0U0.,  and 
that  this  figure  includes  the  staining  of  the  cut  letters  to  insure  legibility 
and  the  expenses  of  the  cutter  who  will  travel  to  Boston  to  do  the  work.  On 
motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  Director  be,  and  hereby  is,  authorized  to  enter 

into  an  agreement  with  the  John  Stevens  Shop,  29  Thames  Street, 
Newport,  Rhode  Island,  for  carving  the  names  of  Josiah  H.  Benton, 
John  Deferrari,  Lee  M.  Friedman,  in  approved  locations  on  granite 
in  the  addition,  and  staining  of  cut  letters  to  in.<?ure  legibility, 
said  cost  not  to  exceed  two  thousand  forty  dollars  ($2,0U0.). 

The  Director  reported  that  in  the  matter  of  the  contract  with  the  Professional 
Staff  Association  that  the  language  to  go  into  the  contract  was  being  prepared 
by  Mr.  Michael  Gilman  of  the  Law  Department  and  that  he  e3q>ected  to  see  the  text 
within  the  next  week  or  ten  days. 

The  Director  stated  that  the  annual  meeting  date  fell  on  the  first  Monday 
in  May  and  that  it  was  customary  to  postpone  the  annual  meeting  to  the  date  of 
the  next  following  regular  meeting,  which  in  1972  would  be  May  5,  1972.  On 
motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  annual  meeting  be  postponed  from  Monday, 
May  2  to  Friday,  May  5,  1972. 

Dissolved  at  5:50  p.m. 


I 


297 


Minutes  of  Annual  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Wednesday,  May  10,  1972 


The  annual  meeting  of  the  Trustees  of  the  Public  Library  as  an 
Administrative  Agency  was  held  in  the  Trustees  Room  at  5:00  p.m. 

Present:  Messrs  Canham,  Murray,  Parker,  Rabb  and  Mrs.  White,  Trustees. 
The  President,  Mr.  Rabb,  in  the  chair. 

The  Administrative  Agency  then  proceeded  to  elect  viva  voce  its  of- 
ficers for  the  ensuing  year. 

First  Vote  for  President 

Mr.  Canham  voted  for  Sidney  R.  Rabb,  Monsignor  Murray  voted  for 

Sidney  R.  Rabb,  Mr.  Parker  voted  for  Sidney  R.  Rabb,  Mr.  Rabb 

voted  present,  and  Mrs.  White  voted  for  Sidney  R.  Rabb;  and  Sidney 
R.  Rabb  was  declared  elected  President. 

First  Vote  for  Vice  President 

Mr.  Canham  voted  for  Edward  G.  Murray,  Monsignor  Murray  voted 
present,  Mr.  Parker  voted  for  Edward  G.  Murray,  Mr.  Rabb  voted 
for  Edward  G.  Murray,  and  Mrs.  White  voted  for  Edward  G.  Murray; 
and  Edward  G.  Murray  was  declared  elected  Vice  President. 

First  Vote  for  Secretary 

Mr.  Canham  voted  for  Liam  M.  Kelly,  Monsignor  Murray  voted  for 
Liam  M.  Kelly,  Mr.  Parker  voted  for  Liam  M.  Kelly,  Mr.  Rabb  voted 
for  Liam  M.  Kelly,  and  Mrs.  White  voted  for  Liam  M.  Kelly;  and 
Liam  M.  Kelly  was  declared  elected  Secretary. 

First  Vote  for  Secretaries  Pro  Tem 

Mr.  Canham  voted  for  Philip  J.  McNiff  and  John  J.  Connolly,  Mon- 
signor Murray  voted  for  Philip  J.  McNiff  and  John  J.  Connolly, 
Mr.  Parker  voted  for  Philip  J.  McNiff  and  John  J.  Connolly,  Mr. 
Rabb  voted  for  Philip  J.  McNiff  and  John  J.  Connolly,  and  Mrs. 
White  voted  for  Philip  J.  McNiff  and  John  J.  Connolly;  and 
Philip  J.  McNiff  and  John  J.  Connolly  were  declared  elected 
Secretaries  Pro  Tem. 

On  motion  duly  made  and  seconded,  it  was  thereupon 

VOTED:  that  any  member  of  the  Board  of  Trustees  be  and  hereby 
is  authorized  to  sign  on  behalf  of  the  Board  bills, 
special  drafts,  and  payrolls  of  the  Library. 


1 


I 


CO 

o 


and 

VOTED:  that,  until  the  next  annual  meeting,  the  President,  or 

Vice  President,  or  in  the  inability  of  either,  any  member 
of  the  Board,  and  by  delegation  the  Director,  or  the 
Associate  Director,  be  and  he  hereby  is  authorized  to  sign 
any  and  all  contracts  voted  to  be  made  by  the  Board  in  the 
name  and  behalf  of  the  City  of  Boston  and  any  and  all  com- 
munications in  connection  with  the  award  of  contracts  so 
voted  or  recommended  to  be  so  voted  and  to  authorize  pay- 
ments under  contracts  so  voted. 

The  President  stated  that  membership  on  Standing  Committees  for  the 
ensuing  year  would  be  as  follows: 


BUILDINGS 

Msgr.  Murray,  Chairman 
Mr.  Canham 
Mr.  Parker 
Mr.  Rabb 
Mrs.  White 


FINANCE 

Mr.  Parker,  Chairman 
Mr.  Canham 
Msgr.  Murray 
Mr.  Rabb 
Mrs.  White 


I 


I 


The  President  stated  that  the  Trustees  as  the  appointive  body  must 
make  provision  at  the  annual  meeting  for  hearings  of  Civil  Service  person- 
nel when  and  as  needed  during  the  ensuing  year. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  we,  the  Trustees  of  the  Boston  Public  Library,  having 
appointive  authority  over  the  Civil  Service  personnel  at  the 
Library,  do  appoint  one  of  our  members,  Sidney  R.  Rabb, 
Trustee,  to  hold  and  conduct  hearings  in  accordance  with 
Chapter  31  of  the  General  Laws  whenever  the  said  hearings 
are  deemed  necessary; 


is 


and 

FURTHER 

VOTED:  that  in  the  event  of  the  unavailability  of  Sidney  R.  Rabb, 

President,  Right  Reverend  Edward  G.  Murray,  Vice  President, 

hereby  authorized  to  conduct  the  above-mentioned  hearings; 

this  power  to  be  valid  only  until  the  expiration  of  the 

appointment  of  any  member  of  this  Board. 

The  President  then  appointed  Liam  M.  Kelly  as  Secretary  of  Committees 
and  Philip  J.  McNiff  and  John  J.  Connolly  as  Secretaries  of  Committees  Pro 
Tem  to  serve  until  the  next  annual  meeting. 

Dissolved  at  5:05  p.m. 


I 


I 


Secretary 


2^)H 


299 


The  Secretary  qualified  for  office  by  taking  the  following  oath: 

I,  Liam  M.  Kelly,  solemnly  swear  that  I  will  well 
and  faithfully  perform  all  the  duties  incumbent  upon  me 
as  Secretary  of  the  Trustees  of  the  Public  Library  of 
the  City  of  Boston;  so  help  me  God. 


I 


UL-  A  ^'^< 


Sworn  and  subscribed  to  before  me  this-^  day  of  J^^A/D.  1972  at 
Boston,  Suffolk  County,  s.s.,  Massachusetts.       (/ 


Notary  Public 


The  Secretaries  Pro  Tem  qualified  for  office  by  taking  the  following  oaths: 

I,  Philip  J.  McNiff,  solemnly  swear  that  I  will  well  and 
faithfully  perform  all  the  duties  incumbent  upon  me  as 
Secretary  Pro  Tem  of  the  Trustees  of  the  Public  Library  of 
the  City  of  Boston;  so  help  me  God. 


I,  John  J.  Connolly,  solemnly  swear  that  I  will  well  and 
faithfully  perform  all  the  duties  incumbent  upon  me  as 
Secretary  Pro  Tem  of  the  Trustees  of  the  Public  Library 
of  the  City  of  Boston;  so  help  me  God. 


Sworn  and  subscribed  to  before  me  this^'^  day 
Boston,  Suffolk  County,  s.s.,  Massachusetts. 


"':,vy 


Notary  Public 


I 


I 


I 


CO 

o 


I 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Wednesday,  May  10,  1972 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City  of 
Boston  was  held  in  the  Trustees  Room  at  5:05  p.m. 

Present:  Messrs  Canham,  Murray,  Parker,  Rabb  and  Mrs.  White. 

The  President,  Mr.  Rabb,  in  the  chair. 

The  minutes  of  the  meeting  of  April  7,  1972,  as  presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  March,  1972,  provided 
that  expenditures  from  City  Appropriations  have  the  approval  of  the  City  Auditor: 


MARCH  1972 


To  City  Appropriations 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 

To  Trust  Funds 

Contractual  Services 
Books 

TOTAL 
To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$399,518.51 

34,560.40 

6,486.67 

128,428.09 

655.10 

$569,648.77 


$  2.184.69 
7,370.91 

$  9,555.60 


$  86,728.88 
11,359.95 
21.867.32 

$119,956.15 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  month  of  March,  1972.  provided  that  payment  of  bills  from 
City  Appropriation  have  the  approval  of  the  City  Auditor: 


800 


MARCH  1972 


To  City  Appropriations 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


To  Trust  Funds 

Contractual  Services 
Books 


TOTAL 


$399,518.51 

37,672.47 

9,099.30 

128,428.09 

11,870.08 

$586,588.45 


$  2,184.69 
7>370.91 

$  9,555.60 


To  Special  Appropriations 

Eastern  Regitonal  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  86,728.88 
21,867.32 
11,902.54 

$120,498.74 


1972. 


The  Director  made  the  following  report  on  personnel  for  the  month  of  April, 


Personnel  Activity: 
Full -Time  Employees: 


Budgeted 
Positions 


General  Administrative 
Offices  "" 

Professional 
Library  Assistants 
Clerical 

Part-time  in  F.T.E. 


April  1  Employed  Terminated  May  1 


9 

17 
9 

0 
"3l 


8 
17 

8 

0 
IS 


1 


1 


8 

17 

8 

"31 
0 


General  Library  Services 


Professional 
Pre-Professional 
Library  Assistants 
Mechanical 

Part-time  in  F.T.E. 


93 

25 

103 

0 
221 


84 
22 

92 

3 
7i5T 
24/13.2 

214.2 


0 
2 


3 
2 

1/.5 
5.5 


81 

24 

90 

3 

"IM 

23/12.7 

210.7 


I 


I 


I 


I 


Budgeted 

Positions  April  1  Employed  Terminated  May  1 


■ 

Research  Library  Services 

1 

Professional 

51 

48 

• 

1 

47 

■P 

Pre-Professional 

9 

8 

- 

• 

8 

Library  Assistants 

55 
115 

55 
111 

2 

2 

4 

5 

CO  loo 
to  o 

Part-time  in  F.T.E. 

0 

0 

4/2.0 

0 

4/2.0 

115 

TTT 

4 

"T 

no 

Business  Operations 

CO 

Professional 

1 

1 

- 

a* 

1 

r-H 

Library  Assistants 

10 

8 

1 

- 

9 

^ 

Clerical 

24 

23 

- 

- 

23 

o 

Mechanical 

71 

56 

3 

• 

59 

CJ> 

Bindery 

18 

18 

- 

• 

18 

o 

124 

jm 

T" 

"5" 

TTTJ 

Part-time  in  F.T.E. 

0 

V.5 

0 

1/.5 

0 

124 

106.5 

"T 

1/.5 

TTO" 

Resources  and  Processing 

Services 

Professional 

26 

24 

- 

- 

24 

Pre-Professional 

9 

9 

- 

- 

9 

^ 

Library  Assistants 

47 

77 

1 

28 

50 

■ 

82 

TTO 

nr 

TT 

85 

1 

Part-time  in  F.T.E. 

0 

3/1.6 

0 

1/.6 

2/1.0 

82 

111.6 

~T- 

28.6 

84 

Totals 

Professional 

180 

165 

. 

4 

161 

Pre-Professional 

43 

39 

2 

- 

41 

Library  Assistants 

232 

249 

5 

35 

219 

Clerical 

33 

31 

- 

• 

31 

Mechanical 

71 

59 

3 

- 

62 

Bindery 

18 

18 

- 

- 

18 

577 

ISFT 

TTT 

W 

532 

Part-time  in  F.T.E. 

0 

28/15.3 

4/2.0 

3/1.6 

29/15.7 

577 

576.3 

12 

40.6 

547.7 

Action  taken  by  the  Committee  on  Finance  was  approved  as  follows: 


30 


302 


308 


On  17  December  1971 

For  the  Eastern  Regional  Library  System: 

VOTED:  that  the  Budget  for  the  calendar  year  1972  for  operation 

of  the  Eastern  Regional  Library  System  be  adopted  as  follows: 


I 


1 


Personnel 

Books  and  Library  Material 

Audio-Visual  Material 

Equipment 

Contractual  Services 

Other  Operating  Expenses 

TOTAL 


SCHEDULE  A  SCHEDULE  B 

— n  C  2 

SERVICES    SERVICES 

$237,238.50  $147,655.50 
100,000.00  476,137.65 


The  Director  reported  that  a  program  had  been  scheduled  for  May  26,  1972, 
for  honoring  individuals  who  had  completed  25  years  of  service  in  the  Library, 
that  this  year  four  members  of  the  staff  would  be  honored  for  25  years  of  service 
and  one  individual  for  50  years  of  service.  He  stated  that  the  ceremony  would 
take  place  at  4:00  p.m.  immediately  following  the  meeting  of  the  Committee  on 
Finance  and  the  Committee  on  Buildings  scheduled  for  Friday,  May  26,  1972. 

Dissolved  at  5:40  p.m. 


60,000.00 
15,561.50 
13,000.00 
52,230.00 


70,000.00 
15,561.50 
13,000.00 
52,230.00 


TOTAL 

$384,894.00 

576,137.65 

130,000.00 

31,123.00 

26,000.00 

104,460.00 


CO 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  June  9,  1972 


$478,030.00  $774,584.65   $1,252,614.65 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls,  on 
motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1969  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate 
Director,  or  Kevin  T.  FitzPatrick,  Supervisor,  Business 
Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  May  22,  1972. 

The  minutes  of  the  Committee  on  Buildings  held  on  April  21,  1972,  as  pre- 
sented were  approved. 

The  Director  reported  that  four  bids  had  been  received  and  opened  for  ser- 
vicing and  making  repairs  to  existing  electric  equipment  and  wiring  at  various 
brahch  library  buildings  and  at  the  Central  Library  building,  that  the  bids  had 
ranged  from  $9,330.00  to  $13,416.00,  that  he  had  expected  to  recommend  award  of 
contract  to  the  low  bidder  but  that  questions  had  been  raised  that  the  lowest 
bidder  was  a  small  operator  with  only  one  employee  and  that  a  further  investi- 
gation needed  to  be  made  as  to  whether  he  could  perform  the  required  work  and 
to  check  his  references.  He  therefore  recommended  postponing  action  on  award 
of  contract  until  the  next  meeting  of  the  Board, 

The  Director  stated  that  negotiations  had  been  completed  with  the  Professional 
Staff  Association  for  a  contract  for  the  period  January  1,  1972  through  December 
31  1972,  that  new  salary  scales  had  been  negotiated  providing  for  a  6.6/0  in- 
crease in  salaries,  and  that /authorization  was  now  needed  for  the  President  or 
Vice  President  to  sign  the  contract  on  behalf  of  the  Board.  On  motion  duly  made 
and  seconded,  it  was 

VOTED:  that  the  President  or  the  Vice  President  be,  and  he  is 
hereby  authorized  to  sign  on  behalf  of  the  Board  of 
Trustees  of  the  Public  Library  of  the  City  of  Boston 
an  Agreement  between  the  Library  Department  of  the  City 
of  Boston  and  the  Boston  Public  Library  Professional 
Staff  Association  for  the  period  January  5.  1972  through 
December  31,  1972. 


I 


1 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  was  held  in 
the  Trustees  Room  at  4:50  p.m. 

Present:  Messrs  Murray,  Parker,  Rabb  and  Mrs.  White. 
The  President,  Mr.  Rabb,  in  the  chair. 

The  minutes  of  the  annual  and  regular  meetings  of  May  10,  1972,  as  pre- 
sented, \vere  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  April,  1972,  provided 
that  expenditures  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


APRIL  1972 


To  City  Appropriations 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


TOTAL 


To  Trust  Funds 

Contractual  Services 
Books 


TOTAL 


$388,079.87 

35,064.40 

9,784.98 

59,394.50 

459.80 

1,647.00 

$494,430.55 


$    473.25 
5.698.00 

$  6,171.25 


I 


I 


B04 


305 


) 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  87,303.81 

6,784.82 

34.856.39 

$128,945.02 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  month  of  April,  1972,  provided  that  payment  of  bills  from 
City  Appropriation  has  the  approval  of  the  City  Auditor: 


APRIL  1972 


To  City  Appropriations 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


To  Trust  Funds 

Contractual  Services 
Books 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$388,079.87 
31,932.85 

9,280.31 
59,394.50 

5.359.19 

$494,046.72 


$    473,25 
5.698.00 

$  6,171.25 


$  87,303.81 

5,359.19 

34,856.39 

$127,519.39 


For  the  month  of  May,  1972,  the  following  report  on  personnel  was  made  by 
the  Director 

Personnel  Activity: 

Full-time  employees: 


I 


1 


CO 


I 


I 


I 


I 


Budgeted 
Positions 


General  Administrative 
Offices 

Professional 
Library  Assistants 
Clerical 

Part-time  in  F.T.E. 


9 

17 
9 
"IF 
0 
35 


General  Library  Services 


Professional 
Pre-Professional 
Library  Assistants 
Mechanical 

Part-time  in  F.T.E. 


93 
25 

103 

0 
22T 


f^esearch  Library  Services 


51 
9 

55 
IT? 

Part-time  in  F.T.E.  0 

JVS 


Professional 
Pre-Professional 
Library  Assistants 


Business  Operations 

Professional 
Library  Assistants 
Clerical 
Mechanical 
Bindery 


1 

10 
24 
71 
18 
T2T 
Part-time  in  F.T.E.   0 

Resources  and  Processing 
Services 

Professional  26 
Pre-Professional  9 
Library  Assistants   47 

"^ 

Part-time  in  F.T.E.     0 

"5? 


May  1     Employed  .  Terminated    June  1 


8 
17 

8 
13 

0 
33 


81 

24 

90 

3 

23/12.7 
210.7 


47 
8 

53 

TOS" 
4/2.0 


1 
9 

23 

59 

18 

TfO 

0 


24 
9 

50 

2/1.0 


0 


4 

2 

"T" 
0 
6 


2 

3 


2/1.0 

"~5T0 


1/.5 


1 

«■ 
7 

1/.6 


_0 

1 


1 
2 
2 

1 

"T" 

2/1.1 

7!T 


0 
3 


2 
2 

0 


8 

17 

7 

1? 
_0 
32 


84 

22 

90 

2 

TW 

21/11.6 

209.6 


49 

8 

53 

6/3.0 
TIT" 


1 
9 

23 

59 
18 
TlO 
1/.5 

TTO" 


25 
7 

55 
"57 
3/1.6 
"50 


306 


.'iO?  *' 


Budgeted  .         ^     ,        , 

Positions    May  1     Employed    Tentiinated    June  1 


I 


1 


Award  of  contract  for  rental  of  one  Coronastat  44  Electrostatic 
Office  Copy  Machine: 


VOTED: 


Totals 


Professional 

Pre-Professional 

Library  Assistants 

Clerical 

Mechanical 

Bindery 

Part-time  in  F.T.E. 


180 
43 

232 
33 
71 
18 

^77 
0 

577 


161 

41 
219 

31 

62 

18 

29/15.7 
547.7 


7 

12 
1 

0 
20 


1 
4 
6 
1 
2 

vr 

0 
14 


167 

37 

225 

30 

61 

18 

338 

31/16.7 

"^554 . 7 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 

On  26  May  1972 

Award  of  contract  for  servicing  and  repairing  of  existing  electric 
equipment: 

VOTED-  that  there  be  entered  into  with  David  J.  Carriere  Company, 
d  b  a.,  35  Church  Street,  Westwood,  Massachusetts,  the 
lowest  responsible  and  eligible  bidder  in  the  public 
bidding,  a  contract  for  servicing  and  repairing  of 
existing  electric  equipment  and  wiring  at  various  branch 
library  buildings  and  at  the  Central  Library  building, 
as  specified  in  the  specifications,  at  a  total  cost  not 
to  exceed  nine  thousand  three  hundred  thirt;?  dollars 
($9,330.00). 

Award  of  contract  for  the  leasing  cf  two  panel  trucks: 

that  there  be  entered  into  with  Warren  Coveney's  Ford 
Sales,  Inc.,  777  Washington  Street,  Newton,  Massachusetts, 
the  sole  bidder  in  the  public  bidding,  a  contract  for 
the  leasing  of  two  panel  trucks  during  the  period  July  1, 
1972  through  June  30.  1973,  at  the  following  rates: 


that  the  Board  of  Trustee^  in  charge  of  the  Library  Depart- 
ment, acting  in  the  name  of  and  for  the  City  of  Boston,  do 
hereby  accept  an  instrument  of  lease  by  and  between  SCM 
CORPORATION  and  the  CITY  OF  BOSTON  for  rental  during  the 
period  July  1,  1972  through  June  30,  1973,  of  one  Coronastat 
55  Electrostatic  Office  Copy  Machine  subject  to  the  rental, 
terms,  agreements,  conditions,  and  covenants  set  forth  in 
said  instrument  of  lease  and  that  public  advertising  with 
respect  to  the  aforementioned  4ease  be  dispensed  with; 

that  Philip  J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  name  and  behalf  of  the 
Board  of  Trustees  in  charge  of  the  Library  Department  of 
the  City  of  Boston  to  execute  said  instrument  of  lease  in 
quadruplicate. 

Award  of  contract  for  rental  of  premises  at  6  Weir  Street, 
Taunton,  Massachusetts: 


and 
VOTED: 


VOTED: 


I 


I 


and 
VOTED: 


VOTED: 


Monthly  rental  cost  per  truck 
Mileage  charge  per  mile 


$261.00 
.08 


Award  of  contract  for  the  reproduction  of  certain  items  into  catalog 
card  and  book  card  form: 

VOTED-  that  there  be  entered  into  with  General  Microfilm  Company, 
100  Inman  Street,  Cambridge,  Massachusetts,  the  sole  bidder 
in  the  public  bidding,  a  service  contract  for  the  repro- 
duction of  certain  items  into  catalog  card  and  book  card 
form  during  the  period  July  1,  1972  through  June  30,  1973, 
the  total  fee  thus  charged  to  be  subject  to  the  terms, 
agreements,  and  conditions  set  forth  in  said  contract. 


I 


I 


that  the  Board  of  Trustees  in  charge  of  the  Library  Depart- 
ment of  the  City  of  Boston,  acting  in  the  name  of  and  for 
the  City  of  Boston,  do  hereby  accept  an  instrument  of  lease 
by  and  between  ERNEST  M.  HELIDES,  JR.,  TRUSTEE,  AS  HE  IS 
TRUSTEE  OF  THE  HELIDES  REALTY  TRUST  and  the  CITY  OF  BOSTON 
of  the  premises,  street  floor  and  basement  storage  space, 
situated  at  6  Weir  Street,  Taunton,  Massachsetti,.  subject 
to  the  rental,  terms,  agreements,  conditions,  arid  covenants 
set  forth  in  said  instrument  of  lease; 

that  Philip  J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  name  and  behalf  of  the  Board 
of  Trustees  in  charge  of  the  Library  Department  of  the  City 
of  Boston  to  execute  said  instrument  of  lease  in  quadruplicate 

Acceptance  of  first  payment  in  a  federal  grant  for  the  purchase 
of  two  bookmobiles: 

VOTED:  that  there  be,  and  hereby  is,  accepted  the  sum:  of 
twelve  thousand  twenty-six  dollars  and  sixty  cents 
($12,026.60)  received  from  the  Division  of  Library 
Extension  under  an  agreement  with  the  Massachusetts 
Board  of  Library  Commissioners,  Commonwealth  of 
Massachusetts,  being  the  first  payment  in  a  federal 
grant  for  the  purchase  of  two  bookmobiles  for  use  in 
the  Eastern  Regional  Library  Service  under  Title  I 
LSCA  in  the  total  amount  of  fifty  thousand  seven  hundred 
nineteen  dollars  ($50,719.)  and  that  said  first  payment 
hereby  received  be  paid  to  The  Gerstenslager  Company, 
1425  East  Bowman  Street,  Wooster,  Ohio,  upon  certifi- 
cation by  the  Director  that  such  payment  is  to  be  made. 


t> 


OS 


309 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 


VOTED: 


and 


VOTED: 


and 


that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  June  19,  1972. 

that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  of  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  July  17,  1972. 


VOTED: 


and 


that  subject  to  the  approva 
with  the  provisions  of  Sect 
Revised  Ordinances  of  1961 
or  upon  his  delegation  John 
or  Liam  M.  Kelly,  Assistant 
of  the  Trustees,  or  Kevin  T 
Business  Operations,  be  and 
payrolls  of  the  Library  in 
for  a  period  not  to  exceed 


1  of  the  Mayor  in  accordance 
ion  22  of  Chapter  3  of  the 
Philip  J.  McNiff,  Director, 
J.  Connolly,  Associate  Director, 
to  the  Director,  and  Secretary 
FitzPatrick,  Supervisor, 
hereby  is  authorized  to  sign  the 
representation  of  the  Trustees 
four  weeks  from  August  14,  1972. 


VOTED: 


that  subject  t6  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  September  11,  1972. 

The  minutes  of  the  meeting  of  the  Committee  on  Buildings  on  May  26,  1972, 
as  presented,  were  approved. 

The  Director  suggested  that  a  contract  be  entered  into  without  public  ad- 
vertising with  Starr  Book  Company,  Inc., West  Publishing  Compary,  and  Bell  & 
Howell,  Micro  Photo  Division.  On  motion  duly  made  and  seconded,  it  was 


I 


1 


CO 


VOTED:  that  without  public  advertising  contracts  be  entered 
into  for  purchase  of  books  and  other  library  materials 
for  the  period  June  1,  1972  through  March  31,  1973 
with  the  following  contractors,  subject  to  the  terms, 
agreements,  and  conditions  set  forth  in  said  contracts: 

Starr  Book  Company,  Inc. 

West  Publishing  Company 

Both  of  Boston,  Massachusetts 

Bell  &  Howell,  Micro  Photo  Division 
White  Plains,  New  York. 

The  Director  reported  that  as  a  result  of  public  advertising  two  companies 
itted  bids  for  supplying  and  delivering  microfilm  copy  paper  and  print  ac- 


$12,000.00 


$12,080.00 


I 


II 


I 


I 


subm 

tivator  fluid  as  follows: 

1)  Microfilm  Products  Div.  of  Spaulding  Co.,  Inc. 
100  Providence  Highway 
Westwood,  MA 

2)  Graphic  Microfilm  of  New  England,  Inc. 
1560  Trapelo  Road 
Waltham,  MA 

On  motion  duly  made  and  seconded,  it  was 

VOTED-  that  there  be  entered  into  with  Microfilm  Products  Div.  of 
Spaulding  Co.,  Inc.,  100  Providence  Highway,  Westwood. 
Massachusetts,  the  lowest  responsible  and  eligible  bidder 
in  the  public  bidding,  a  contract  for  supplying  and  delivering 
microfilm  copy  paper  and  print  activator  fluid,  as  specified 
in  the  specifications,  at  a  total  cost  not  to  exceed  twelve 
thousand  dollars  ($12,000.00). 

The  Director  reported  that  as  a  result  of  public  advertising  only  one  bid 
had  been  submitted  for  Item  No.  1  for  supplying  and  delivering  certain  filnp 
supplies  for  book  charging  machines.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  General  Microfilm  Company, 
100  Inman  Street,  Cambridge,  Massachusetts,  the  sole 
bidder  in  the  public  bidding,  a  contract  for  supplying  and 
delivering  certain  film  supplies  for  book  charging  machines, 
as  specified  under  ITEM  NO.  1  in  the  specifications,  at  a 
total  cost  not  to  exceed  three  thousand  one  hundred  thirty- 
five  dollars  ($3,135.00). 

The  Director  reported  that  as  a  result  of  public  advertising  two  bids  had 
been  received  for  Item  No.  2  for  certain  film  supplies  for  book  charging  machines 
but  since  the  bid  of  the  General  Microfilm  Company  did  not  include  processing 
it  was  not  a  responsive  or  eligible  bid  and  was  withdrawn.  On  motion  duly  made 
and  seconded,  it  was 


810 


31t 


VOTED:  that  there  be  entered  into  with  Eastman  Kodak  Company, 

708  Beacon  Street.  Boston.  Massachusetts,  the  sole  eligible 
bidder  in  the  public  bidding,  a  contract  for  supplying  and 
delivering  certain  film  supplies  for  book  charging  machines, 
as  specified  under  ITEM  NO.  2  in  the  specifications,  at  a 
total  cost  not  to  exceed  two  thousand  six  hundred  fifty 
dollars  ($2,650.00). 

The  Director  reported  that  no  further  developments  had  taken  Pl ace  with 
reaard  to  the  Library's  request  for  additional  City  Funds  for  the  Addition. 
However  he  had  talked  recently  with  Mr.  Edward  Sullivan,  Director  of  Adminis- 
tmive' Services,  and  expressed  confidence  that  this  funding  would  be  forthcoming. 

Monsignor  Murray  proposed  that  the  Director  plan  to  attend  the  annual 
meeting  of  I  FLA  (International  Federation  of  Library  Associations)  in  Buda- 
pest ?his  coming  summer  and  recomiended  that  his  expenses  be  paid  from  Library 
trust  funds.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  expenses  of  Philip  0.  McNiff.  Director,  and  Librarian, 
in  connection  with  his  attendance  at  the  annual  meeting  of  IFLA 
(International  Federation  of  Library  Associations)  in  Budapest 
in  August  -  September  1972  be  paid  from  unrestricted  trust  funds. 

The  Director  presented  the  proposed  revision  of  salary  scales  for  people 
outside  of  the  Bargaining  Units.  He  suggested  that  longevity  might  be  elim  na- 
?ed  from  the  P-7g?ade,  i.e.  top  of  new  scale  would  be  absolute  top  and  divi- 
sion heads  with  longev  ty  be  removed  from  this  category.  He  recommended  that 
Ihese  steps  be  seriously  looked  at  next  time  around.  On  motion  duly  made  and 
seconded,  it  was 

VOTED: 


I 


1 


CO 


I 


I 


Service,  effective  January  5,  1972,  as  set  forth  below: 


Pay 
Grade    I 


II 


III 


IV 


YI 


VII  Increment 


M-11;  $12,500     $13,000     $13,500     $14,000     $14,500     $15,000     $15,500     $500 

C-11 

P-5;     $13,650     $14,150     $14,700     $15,250     $15,800     $16,350     $16,900     $550 


M-12 


P-6;     $15,800     $16,400     $17,000     $17,600     $18,200     $18,800     $19,400     $600 


M-13; 
LA- 13 


p.7   $19,000  $19,700  $20,400  $21,100  $21,800  $22,500  $23,200  $700 

The  matter  of  the  salaries  for  the  Director  and  Associate  Director  was  discussed 
and  referred  to  the  President  for  further  consideration. 


I 


I 


The  Director  brought  to  the  attention  of  the  Board  that  provision  needed 
to  be  made  for  covering  for  routine  signatures  during  the  summer  recess  when 
the  Director  may  be  absent  from  the  Library.  On  motion  duly  made  and  seconded, 
it  was 

VOTED:   that  effective  June  12,  1972  through  September  8,  1972 
in  any  absence  of  the  Director,  and  Librarian,  Philip  J. 
McNiff.  the  name  of  John  J.  Connolly.  Associate  Director, 
be  substituted  for  that  of  the  Director,  and  Librarian, 
in  all  votes  taken  by  the  Board  of  Trustees  whenever  the 
Director,  and  Librarian  has  been  authorized  to  accept 
gifts,  payments  made  in  recognition  for  special  services 
rendered,  and  payments  received  for  publications  and  prints 
executed  under  Library  sponsorship  which  in  amount  are  not 
more  than  two  thousand  five  hundred  dollars  ($2,500.);  to 
make  authorized  expenditures  from  principal  and/or  income  of 
certain  trust  funds;  to  enter  into  contracts  on  behalf  of 
the  Board  when  such  contracts  have  been  authorized  by  the 
Board;  and  to  authorize  payments  under  contracts  entered  into. 

The  Director  brought  to  the  attention  of  the  Board  that  provisions  should 
be  made  for  the  addition  of  the  name  of  the  Assistant  to  the  Director,  and  Clerk 
of  the  Corporation  to  votes  delegating  authority  to  him  for  routine  operating 
procedures.  On  motion  duly  made  and  seconded,  it  was 

VOTED:   that  Philip  J.  McNiff.  Director,  or  upon  his  delegation. 
John  J.  Connolly.  Associate  Director,  or  Liam  M.  Kelly. 
Assistant  to  the  Director.  Secretary  of  the  Trustees, 
or  Louis  A.  Sasso,  Assistant  to  the  Director,  be  and 
hereby  is  authorized  to  act  on  behalf  of  the  Trustees 
in  the  administration  of  the  personnel  procedures  estab- 
lished by  them  for  the  appointment  of  all  officers  and 
employees  of  the  Library  up  to  but  not  including  the 
level  immediately  below  that  of  the  Director,  and  to  fix 
the  remuneration  for  all  such  officers  and  employees 
subject  to  the  salary  and  wage  scales  as  currently  estab- 
lished by  vote  of  the  Trustees,  said  appointments  and 
changes  in  remuneration  to  be  reported  to  the  Trustees  at 
their  next  meeting  for  confirmation. 

VOTED:   that  Philip  J.  McNiff.  or  upon  his  delegation.  John  J. 

Connolly.  Associate  Director,  or  Liam  M.  Kelly.  Assistant 
to  the  Director,  and  Secretary  6f  the  Trustees,  or  Kevin 
T.  FitzPatrick.  Supervisor.  Business  Operations,  be  and 
hereby  is  authorized  to  sign  on  behalf  of  the  Board  in 
approval  of  the  payment  of  all  vouchers  or  bills  covering 
expenditures  incurred  in  terms  of  one  quarter  of  the 
1971  budget  allowances,  but  in  no  case  exceeding  those  in 
the  budget  estimates  for  the  fiscal  year  1972.  as  approved 
by  the  Board  of  Trustees  on  November  1,  1971;  said  payments 
to  be  reported  to  the  Board  at  its  next  regular  meeting  for 
confirmation. 


and 


810 


311 


VOTED: 


that  there  be  entered  into  with  Eastman  Kodak  Company, 
708  Beacon  Street,  Boston.  Massachusetts,  the  sole  eligible 
bidder  in  the  public  bidding,  a  contract  for  supplying  and 
delivering  certain  film  supplies  for  book  charging  machines, 
as  specified  under  ITEM  NO.  2  in  the  specifications,  at  a 


I 


1 


spec 
total  cost  ndt  to  exceed 
dollars  ($2,650.00). 


two  thousand  six  hundred  fifty 


The  Director  reported  that  no  further  developments  had  taken  Pla^^^^^^ 
reaard  to  the  Library's  request  for  additional  City  Funds  for  the  Addition, 
regard  to  tneLiDrarybH  Sullivan,  Director  of  Admims- 

tmi:e'services!';nd'expr:sse2  cin'fiSence  that  this  funding  would  be  forthcoming 

Monsignor  Murray  proposed  that  the  Director  plan  to  attend  the  annual 
meetina  of  IFLA  (International  Federation  of  Library  Associations)  in  Buda- 
pest ?h1s  coming  summer  and  reco«ended  that  his  expenses  be  paid  from  Library 
trust  funds.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  expenses  of  Philip  0.  McNiff.  Director,  and  Librarian, 
in  connection  with  his  attendance  at  the  annual  meeting  of  IFLA 
(International  Federation  of  Library  Associations)  in  Budapest 
in  August  -  September  1972  be  paid  from  unrestricted  trust  funds. 

The  Director  presented  the  proposed  revision  of  salary  scales  for  people 
outside  of  the  B^raining  Units.'  He  suggested  that  longevity  might  be  ^lim  a- 
ted  from  the  P-7  grade,  i.e.  top  of  new  scale  would  be  absolute  top  and  divi 
sion  heads  with  longevty  be  removed  from  this  category.  He  recommended  that 
these  s?eps  be  seriously  looked  at  next  time  around.  On  motion  duly  made  and 
seconded,  it  was 


CO 


The  Director  brought  to  the  attention  of  the  Board  that  provision  needed 
to  be  made  for  covering  for  routine  signatures  during  the  summer  recess  when 
the  Director  may  be  absent  from  the  Library.  On  motion  duly  made  and  seconded, 
it  was 

VOTED:   that  effective  June  12,  1972  through  September  8,  1972 
in  any  absence  of  the  Director,  and  Librarian,  Philip  J. 
McNiff,  the  name  of  John  J.  Connolly,  Associate  Director, 
be  substituted  for  that  of  the  Director,  and  Librarian, 
in  all  votes  taken  by  the  Board  of  Trustees  whenever  the 
Director,  and  Librarian  has  been  authorized  to  accept 
gifts,  payments  made  in  recognition  for  special  services 
rendered,  and  payments  received  for  publications  and  prints 
executed  under  Library  sponsorship  which  in  amount  are  not 
more  than  two  thousand  five  hundred  dollars  ($2,500.);  to 
make  authorized  expenditures  from  principal  and/or  income  of 
certain  trust  funds;  to  enter  into  contracts  on  behalf  of 
the  Board  when  such  contracts  have  been  authorized  by  the 
Board;  and  to  authorize  payments  under  contracts  entered  into. 

The  Director  brought  to  the  attention  of  the  Board  that  provisions  should 
be  made  for  the  addition  of  the  name  of  the  Assistant  to  the  Director,  and  Clerk 
of  the  Corporation  to  votes  delegating  authority  to  him  for  routine  operating 
procedures.  On  motion  duly  made  and  seconded,  it  was 


I 


I 


VOTED: 


VOTED: 


that  there  be,  and  hereby  is,  adopted  by  the  Trustees  of  the 
Public  Library  of  the  City  of  Boston  changes  in  the  salary 
scale  for  Management  Positions  in  the  Professional  Library 
Service,  effective  January  5,  1972,  as  set  forth  below: 


Pay 
Grade    I 


II 


III 


IV 


VI 


VII  Increment 


M-11;  $12,500     $13,000     $13,500     $14,000     $14,500     $15,000     $15,500     $500 

c-n' 

p.5;     $13,650     $14,150     $14,700     $15,250     $15,800     $16,350     $16,900     $550 

M-12 

p.6;     $15,800     $16,400     $17,000     $17,600     $18,200     $18,800     $19,400     $600 

M-13; 
LA- 13 

P-7   $19,000  $19,700  $20,400  $21,100  $21,800  $22,500  $23,200  $700 

The  matter  of  the  salaries  for  the  Director  and  Associate  Director  was  discussed 
and  referred  to  the  President  for  further  consideration. 


and 


that  Philip  J.  McNiff.  Director,  or  upon  his  delegation. 
John  J.  Connolly.  Associate  Director,  or  Liam  M.  Kelly. 
Assistant  to  the  Director.  Secretary  of  the  Trustees, 
or  Louis  A.  Sasso.  Assistant  to  the  Director,  be  and 
hereby  is  authorized  to  act  on  behalf  of  the  Trustees 
in  the  administration  of  the  personnel  procedures  estab- 
lished by  them  for  the  appointment  of  all  officers  and 
employees  of  the  Library  up  to  but  not  including  the 
level  immediately  below  that  of  the  Director,  and  to  fix 
the  remuneration  for  all  such  officers  and  employees 
subject  to  the  salary  and  wage  scales  as  currently  estab- 
lished by  vote  of  the  Trustees,  said  appointments  and 
changes  in  remuneration  to  be  reported  to  the  Trustees  at 
their  next  meeting  for  confirmation. 


VOTED: 


I 


I 


that  Philip  J.  McNiff,  or  upon  his  delegation, 
Connolly,  Associate  Director,  or  Liam  M.  Kelly 
to  the  Director,  and  Secretary  6f  the  Trustees 
T.  FitzPatrick,  Supervisor.  Business  Operation 
hereby  is  authorized  to  sign  on  behalf  of  the 
approval  of  the  payment  of  all  vouchers  or  bi 
expenditures  incurred  in  terms  of  one  quarter 
1971  budget  allowances,  but  in  no  case  exceedi 
the  budget  estimates  for  the  fiscal  year  1972. 
by  the  Board  of  Trustees  on  November  1.  1971; 
to  be  reported  to  the  Board  at  its  next  regula 
confirmation. 


John  J. 
,  Assistant 
,  or  Kevin 
s,  be  and 
Board  in 
lis  covering 
of  the 
ng  those  in 

as  approved 
said  payments 
r  meeting  for 


312 


313 


VOTED:  that, for  the  signing  of  checks  drawn  upon  the  petty  cash 
checking  accounts  of  the  Library,  Catherine  A.  Fa^j;e n  . 
Principal  Accountant.  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly.  Secretary  of  the  Trustees,  Clerk  of  the 
Corporation,  or  Kevin  T.  FitzPatrick,  Supervisor.  Business 
Operations,  in  the  order  of  their  respective  availability, 
be  authorized  to  sign  checks;  and  Philip  J.  McNiff.  Director. 
John  J.  Connolly,  Associate  Director,  or  Liam  M.  Kelly, 
Secretary  of  the  Trustees,  Clerk  of  the  Corporation,  or^ 
Kevin  T.  FitzPatrick,  Supervisor,  Business  Operations,  in  the 
order  of  their  respective  availability  be  authorized  to 
countersign  checks,  provided  that  in  no  instance  does  the 
same  individual  both  sign  and  countersign  a  check. 

The  Director  reported  that  a  new  contract  had  been  negotiated  with  the 
Book  Binders.  On  motion  duly  made  and  seconded,  it  was 

VOTED-  that  the  President  is  hereby  authorized  to  sign  on 
behalf  of  the  Board  a  new  contract  with  the  Book 
Binders,  effective  March  29,  1972,  at  an  increase 
in  weekly  wages  from  $179.25  to  $193.51. 

The  Director  reported  that  the  choice  of  candidates  for  ^"^  Position  of 
Regional  Administrator  for  the  Eastern  Region  had  been  narrowed  down  to  four. 
th?ee  men  and  one  woman.  The  Director  was  authorized  to  make  the  appointment 
at  the  earliest  possible  time. 

The  Director  stated  that  on  behalf  of  the  Board  he  would  write  to  Mrs. 
Genevieve  Galick.  Director.  Massachusetts  Bureau  of  Library  Extension,  on  her 
retirement. 


Dissolved  at  5:30  p.m. 


^   Secretary       / 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  October  20,  1972 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  5:10  p.m. 

Present:  Messrs  Canham.  Murray,  Parker,  Rabb,  and  Mrs.  White. 

The  President,  Mr.  Rabb,  in  the  chair. 

The  minutes  of  the  meeting  of  June  9.  1972,  as  presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
dpleaated  tihim  by  the  Trustees,  expenditures  for  services  and  supplies  were 
aSized  to  be  charged  as  follows  for  the  months  of  May,  June,  July,  August 
and  September  1972,  provided  that  expenditures  from  City  Appropriations  have 


I 


I 


I 


CO 


I 


I 


I 


the  approval  of  the  City  Auditor: 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


MAY 


TOTAL 


To  Trust  Funds 


Personal  Services 

Contractual  Services 

Books 

Supplies  and  Materials 

TOTAL 


$479,577.49 
23,127.82 
24,632.37 
84,756.12 

1,574.42 

$613,668.22 


$     36.30 

1,018.48 

21,271.78 


$  22,326.56 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$149,159.54 

5,982.95 

47,839.66 

$202,982.15 


AUGUST 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


JUNE 


$386,132.79 

30,301.71 

12.815.21 

39,082.47 

269.00 

4,848.68 


$  4,116.12 

12,361.98 

31.74 


$167,137.88 
10,408.90 
39,194.99 


JULY 


$380,554.00 

19,988.96 

7,320.91 

48,759.39 

272.00 

2,745.00 


$473,449.86     $459,640.26 


$  2,325.40 
1,774.50 


$  16,509.84     $  4,099.90 


$  80,580.12 

7,142.97 

39,691.48 


$216,741.77     $127,414.57 


$486,003.81 

19,333.34 

4,078.42 

108,018.86 

236.00 

323.33 


SEPTEMBER 


$388,557.88 

20,175.64 

20,071.21 

21,385.70 

196.86 


TOTAL 


$617,993.76     $450,387.29 


To  Trust  Funds 


Contractual  Services 

Books 

Equipment 


TOTAL 


$  1,230.13 

14,290.14 

79.75 

$  15,600.02 


$    647.56 
4,061.90 


$  4,709.46 


:vi4 


AUGUST 


SEPTEMBER 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  54.819.60 

8,043.15 

50.003.02 

$112,865.77 


$  31,993.39 

3,366.06 

50.550.48 

$  85,909.93 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  months  of  May,  June, July,  August  and  September  1972,  pro- 
vided that  payment  of  bills  from  City  Appropriation  have  the  approval  of  the 
City  Auditor: 


MAY 


JUNE 


JULY 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


$479,577.49 

29,348.41 

6,670.99 

04,756.12 

6,256.55 

1.647.00 


$386,132.79 
26,540.33 
10,696.22 
39,082.47 
19,464.61 
876.28 


$380,554.00 
25.247.55 
19.373.81 
48.759.39 
19.355.10 
14.25 


TOTAL 


$608,256.56  $482,792.70  $493,304.10 


To  Trust  Funds 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 


$    36.30 
KOIR.AB 

21.271.78 


$  4.116.12  $  2,325.40 
31.74 
12,361.98     1,774.50 


$  22,326.56  $  16,509.84  $  4,009.90 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 

To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

TOTAL 


$149,159.54 
24,968.73 
47,839.66 


$167,137.88 
36,603.67 
39,194.99 


$  80,580.12 

7,970.96 

39.691.48 


$221,967.93     $242,936.54     $128,242.56 


AUGUST 

$486,003.81 

26,829.85 

4,738.58 

108,018.86 

4,009.81 

1.080.50 

$630,681.41 


SEPTEMBER 

$388,557.88 

16,440.43 

13.617.11 

21.385.70 

2.073.58 

1.765.80 

$443,840.50 


I 


I 


I 


I 


t 


I 


31- 


To  Trust  Funds 

Contractual  Services 

Books 

Equipment 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


AUGUST 


$  1.230.13 

14,290.14 

79.75 


SEPTEMBER 


$   647.56 
4.061.90 


$  15.600.02    $  4.709.46 


$  54.819.60 

7,676.13 

50.003.02 


$31,993.39 

6,647.10 

50,550.48 


$112,498.75         $89,190.97 


The  Director  made  the  following  report  on  personnel  for  the  months  of  June 
through  September  1972. 


Personnel  Activity; 
Full-time  Employees: 


Budgeted 

Positions  June  1  Employed  Terminated  October  1 


General  Administrative 
Offices 

Professional 
Library  Assistants 
Clerical 

Part-time  in  F.T.E. 


9 
17 
__9 
35 

35" 


8 
17 
_7. 
32 


1 

T 


8 
17 
J_ 

33 

3T 


General  Library  Services 

Professional  93 

Pre-Professional  25 

Library  Assistants  103 

Mechanical        - 

Part-time  in  F.T.E.  - 

Research  Library  Services 

Professional  51 
Pre-Professional  9 
Library  Assistants  _55 

115 
Part-time  in  F.T.E.  - 

TTB" 


84 

22 

90 

2 

1^ 

21/11.6 

209.6 


4 
1 


49 

8 
53 
ITO 
6/3.0 
TTT' 


1 

3 


- 

84 

3 

19 

- 

94 

3 

3 
200 

4/2.4 
5.4 

17/9.2 

3 

46 

- 

9 

- 

56 

3 

111 

4/2.0 
5 

2/1.0 
112 

816 


Budgeted 

Positions  June  1  Employed  Terminated  October  1 


Business  Operations 

Professional 

1 

1 

. 

- 

1 

Library  Assistants 

10 

9 

- 

- 

9 

Clerical 

24 

23 

- 

1 

22 

Mechanical 

71 

59 

2 

- 

61 

Bindery 

18 

18 

- 

- 

18 

T^ 

110 

7 

T 

m 

Part-time  in  F.T.E. 

- 

- 

- 

- 

- 

124 

110 

I 

T 

Ill 

Resources  and  Processi 

ing 

Services 

Professional 

26 

25 

1 

- 

26 

Pre-Professional 

9 

7 

- 

1 

6 

Library  Assistants 

47 

55 

- 

6 

49 

87 

51 

T 

7 

8T 

Part-time  in  F.T.E. 

— 

3/1.6 

- 

2/1 

,l/.6 

82 

88.6 

T 

8 

81.6 

Totals 

Professional 

180 

167 

8 

10 

165 

Pre-Professional 

43 

37 

6 

9 

34 

Library  Assistants 

232 

225 

18 

19 

224 

Clerical 

33 

30 

1 

0 

31 

Mechanical 

71 

61 

5 

2 

64 

Bindery 

18 

18 

- 

- 

18 

B77 

BIS" 

m 

W 

536 

Part-time  in  F.T.E. 

- 

31/16.7 

- 

11/5.9 

20/10.8 

577 

554.7 

38 

45.9 

546.8 

Appointments  to  Emeri 

tus  Status 

I 


I 


I 


I 


Pauline  Walker,  Branch  Librarian  Emeritus,  December  26,  1972. 

Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the  Board 
was  approved  as  follows: 

On  18  July  1972 

Award  of  contract  for  maintaining  coin  operated  reproducing 
machines r 

VOTED:  that  there  be  entered  into  without  public  advertising 
with  Instant  Copies,  Inc.,  204  Worcester  Street, 
Wellesley  Hills,  Massachusetts,  a  contract  for  main- 
taining at  the  sole  risk  and  expense  of  Instant  Copies, 
Inc.,  at  locations  designated  by  the  Library,  coin 
operated  reproducing  machines  for  use  by  the  public  at 
a  cost  of  ten  cents  ($0.10)  per  operation  per  page. 

On  26  July  1972 

Award  of  contract  for  supplying  and  delivering  book  binding 
cloth: 

VOTED:  that  there  be  entered  into  with  Arkwright-Interlaken,  Inc., 

Main  Street,  FiskeviUe,  Rhode  Island,  the  lowest  responsible 
and  eligible  bidder  in  the  public  bidding,  a  contract  for 


as 


I 


I 


supplying  and  delivering  book  binding  cloth,  as  specified  in 
the  specifications,  at  a  total  cost  not  to  exceed  seven  thousand 
nine  hundred  forty-seven  dollars  and  fifty  cents  ($7,947.50). 

On  10  August  1972 

Award  of  contract  for  establishing  and  setting  up  a  complete 
preventive  maintenance  progratn: 

*VOTED:  that  there  be  entered  into  with  Balco,  Inc.,  327  Mystic  Avenue, 
Medford,  Massachusetts,  without  public  advertising  a  ser- 
vice contract  for  the  period  September  1,  1972  through 
March  31,  1973  for  establishing  and  setting  up  a  com- 
plete preventive  maintenance  program  for  mechanical 
equipment  in  the  Addition  to  the  Central  Library  building 
for  supplying  qualified  HVAC  mechanics  as  required  to 
maintain  equipment,  and  the  provision  of  a  records 
keeping  system,  engineering  back-up  assistance,  super- 
vision, miscellaneous  lubricating  and  cleaning  materials 
and  necessary  hand  tools,  as  specified  in  the  contract 
said  total  to  be  in  an  amount  not  exceeding  fifty  thou- 
sand dollars  ($50,000.). 

Award  of  contract  for  furnishing,  delivering,  and  installing 
one  Rosback  automatic  feeding  and  stitching  system: 

VOTED;  that  there  be  entered  into  with  A.L.  Larsen  Co.,  Inc., 
11-17  Melcher  Street,  Boston,  Massachusetts,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding,  a 
contract  for  furnishing,  delivering,  and  installing  one 
Rosback  automatic  feeding  and  stitching  system,  as  specified 
in  the  specifications,  at  a  total  cost  not  to  exceed  ten 
thousand  six  hundred  seventy-two  dollars  and  forty-seven 
cents  ($10,672.47). 

Authorization  for  the  Director,  the  Associate  Director  or 
Secretary  to  act  on  behalf  of  the  Board: 

VOTED:  that  during  the  summer  recess  and  until  the  first 
meeting  of  the  Board  in  the  Fall  the  Director,  the 
Associate  Director,  or  the  Clerk  and  or  Secretary 
are  authorized  to  act  on  behalf  of  the  Board  on  all 
routine  matters,  the  same  to  be  presented  to  the 
Board  at  its  next  meeting  for  confirmation. 

Action  taken  on  all  routine  matters  during  the  summer  recess  was  approved 
follows: 

On  21  August  1972 

Award  of  contract  for  supplying,  delivering,  and  installing 
one  May^k  l  Baumf older  Machine"r 

VOTED:  that  there  be  entered  into  with  Bell  &  Howell  Company, 

?fi&.'imSi^i:  ?A^1J?2'b»"fn°?Rl^^^?t  ;b1dding. 
a  contract  for  supRlying,.  <ieliverinq,_§nd  installing 


one 


)ntract  for  supplying,  delivering,  aOQ  in§taiiii 
Mark  I  feaumfoiaef  Machine,  as  spkified  in  the 

specifications,  at  a  total  cost  not  to  exceed  six 
thousand  eighty  dollars  ($6,080.00). 
*Rescinded  at  meeting  of  November  17,  1972. 


.i:Z8 


319 


On  12  September  1972 

Award  of  contract  for  supplying  and  delivering  miscellaneous 
offset  and  other  paper  supplies: 

VOTED-  that  there  be  entered  into  with  The  Rourke-Eno  Paper  Company, 
n  Industrial  Way,  Wilmington,  Massachusetts,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding,  a 
contract  for  supplying  and  delivering  miscellaneous  offset 
and  other  paper  supplies,  as  specified  in  the  specifications, 
at  a  total  cost  not  to  exceed  eleven  thousand  two  hundred   , 
nine  dollars  and  seventy-nine  cents  ($11,209.79). 

On  21  September  1972 

Award  of  contract  for  supplying  and  delivering  book  jacket 
covers: 


I 


I 


VOTED: 


that  there  be  entered  into  with  Demco  Educational  Corp., 
Box  1488,  Madison,  Wisconsin,  the  lowest  eligible  and 
responsible  bidder  in  the  public  bidding,  a  contract  for 
supplying  and  delivering  book  jacket  covers,  as  specified 
in  the  specifications,  at  a  total  cost  not  to  exceed  ^— 
thousand  four  hundred  eighty-four  dollars  and  fifty 
($4,484.50). 


CO 


four 
cents 


Award  of  contract  for  supplying  and  delivering  certain  book- 
trucks:      ~ 

VOTED-  that  there  be  entered  into  with  The  Col  son  Company, 
39  S.  La  Salle  Street,  Chicago,  Illinois,  the  sole 
bidder  in  the  public  bidding,  a  contract  for  supplying 
and  delivering  certain  booktrucks,  as  specified  in  the 
specifications,  at  a  total  cost  not  to  exceed  five 
thousand  one  hundred  ninety-nine  dollars  ($5,199.00;. 


1 


On  4  October  1972 
Authorization  to  sign  payrolls: 


VOTED:  that  subject  to  the  approva 
with  the  provisions  of  Sect 
Revised  Ordinances  of  1961 
or  upon  his  delegation  John 
or  Liam  M.  Kelly,  Assistant 
of  the  Trustees,  or  Kevin  T 
Business  Operations,  be  and 
payrolls  of  the  Library  in 
for  a  period  not  to  exceed 


1  of  the  Mayor  in  accordance 
ion  22  of  Chapter  3  of  the 
Philip  J.  McNiff,  Director, 
J.  Connolly,  Associate  Director, 
to  the  Director,  and  Secretary 
FitzPatrick,  Supervisor, 
hereby  is  authorized  to  sign  the 
representation  of  the  Trustees 
four  weeks  from  October  9,  1972. 


I 


I 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly.  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
November  6.  1972. 

The  minutes  of  the  Committee  on  Buildings  held  on  August  10,  1972.  as 
presented,  were  approved. 

The  Director  stated  that  he  was  submitting  for  confirmation  of  approval 
of  Change  Orders  Nos.  62-76,  inclusive,  which  had  been  previously  authorized 
as  amendments  to  the  contract  with  Vappi  and  Company,  Inc.  On  motion  duly  made 
and  seconded,  it  was 

VOTED:  that  the  contract  with  Vappi  and  Company,  Inc.,  for  the 
construction  of  an  addition  to  the  Boston  Public  Library 
in  Copley  Sguare,  Boston.  Massachusetts,  be  amended  to 
include  changes  in  the  specifications  as  set  forth  below 
in  Change  Orders  Nos.  62-76.  and  that  said  contract  be 
increased  by  an  amount  of  sixteen  thousand  six  hundred 
seventy-four  dollars  ($16,674.).  thereby  making  a  new 
contract  cost  of  an  amount  not  to  exceed  twenty-three 
million  one  hundred  seventy-six  thousand  one  hundred 
ninety-seven  dollars  ($23,176,197.): 

December  28.  1971  Deduct  -  Change  Order  No.  62  (Deletion  of  Coat  Racks) 


Add    -  Change  Order  No.  63  (Addition  of  Pressure  Relief 

Valve) 
Add    -  Change  Order  No.  64  (Modification  of  Transformer 

Vault) 
Add    -  Change  Order  No.  65  (Provision  of  Telephone  Frame  Room 

and  Switch  Board  Room) 
Deduct  -  Change  Order  No.  66  (Coordination  of  Lighting  Fixtures 


December  28,  1971 
December  28,  1971 
December  28,  1971 
December  28,  1971 
January  10,  1972   Change  Order  No.  67  (Change  in  Contract  Sum) 


$22,509,757. 

764. 

$22, SOS, 953. 

•»-  176. 
$22,505,165. 

+  4.043. 
$22,513,212. 

4-    3,248. 

$22,516,460. 

)  -     812. 

$22,515,648. 

No  Change 


I 


January  14,  1972  Add_ 

January  26.  1972  Add 

February  25.  1972  Add 

June  2,  1972  Add 

June  6,  1972  Add 

June  12,  1972  Add 


-  Change  Order  No.  68  (Addition  of  Steel  Bookstacks  and 

Carpeting) 

-  Change  Order  No.  69  (Provision  of  Smoke  Exhaust 

System) 

-  Change  Order  No.  70  (Addition  of  Lecture  Hall  Seating) 

-  Change  Order  No.  71  (Addition  of  Book  Conveyor  and 

Pneumatic  Tube  System) 

-  Change  Order  No.  72  (Deletion  of  Granite  Paving) 

-  Change  Order  No.  73  (Provide  Access  Ladders,  Elevator 

Machine  Room) 


$22,515 

+  472 

$22.5fi8 


;Ma7 

.859. 


$23,023 

+   2? 

$23,045 


34.696. 


.203. 
,378. 
758T7 


$23,074 
+  106 

$23,181 
+ 1 

$23,183 


29.384. 


.500. 


.465. 
,939. 


320 

$23,183,404. 
August  n,  1972    Deduct  -  Change  Order  No.  74  (Addition  of  Insulation  Protection,  -   23,934. 


321 


September  8,  1972  Add 


September  11,  1972  


Remove  concrete  Haunch,  etc.) 
Change  Order  No.  75  (Change  in  Wall  Finish  desig- 

ations,  Detail  of  Card  Catalog 

Cases,  etc.) 
Change  Order  No.  76  (Extension  of  Completion  Date) 


$23,159,470 
+_   16,727. 
123',176,197. 


No  Change 
$23,176,1$7. 


1 


The  Associate  Director  read  into  the  record  the  receipt  of  Circular  Letters 
10-13  from  the  Mayor's  Office. 

The  Director  read  a  letter  received  from  the  Mayor's  Office  outlining  pro- 
posed Budget  Control  Measurers  for  the  coming  year.  If  these  measurers  are  to 
be  applied  to  the  Library  they  would  have  very  serious  consequences.  A  dis- 
cussion on  this  matter  ensued.  It  was  generally  agreed  that  the  Library's 
circumstances  have  very  materially  changed  and  that  this  new  responsibility 
cannot  be  adequately  fulfilled  without  adequate  financial  support. 

Another  preliminary  meeting  will  take  place  with  budget  authorities  of  the 
City  on  November  2,  at  which  time  the  level  of  priorities  for  any  necessary 
cuts  in  service  will  be  indicated. 

The  Director  reported  receipt  of  a  proposal  from  Cabot,  Cabot  &  Forbes 
for  the  operation  and  maintenace  of  the  HVAC  equipment.  Another  similar 
proposal  is  being  sought  from  the  Balco  Co. 


Dissolved  at  5:40  p.m. 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  November  17,  1972 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  was  held  in 
the  Trustees  Room  at  4:50  p.m. 

Present:  Messrs  Canham,  Murray,  Parker,  Rabb,  and  Mrs.  White,  Trustees. 

The  President,  Mr.  Rabb,  in  the  chair. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  October,  1972,  provided 
that  expenditures  from  City  Appropriation  have  the  approval  of  the  City  Auditor; 


OCTOBER 


To  City  Appropriations 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total 
Gifts  for  Current  Use 


$637,510.13 

24,080.44 

8,627.63 

158,782.07 

112.00 

$829,112.27 
$     73.86 


I 


I 


I 


CO 


I 


I 


To  Trust  Funds 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total 

To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total 


$    344.93 

21.60 

17,071.96 

90.00 

$  17,528.49 


$  36,572.36 
10,518.19 
34,407.31 

$  81,497.86 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  month  of  October,  1972,  provided  that  payment  of  bills  from 
City  Appropriation  has  the  approval  of  the  City  Auditor: 


OCTOBER 


To  City  Appropriations 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

Total 

Gifts  for  Current  Use 

To  Trust  Funds 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total 

To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total 


$637,510.13 

49,544.11 

9,059.28 

158,782.07 

4,756.05 

2,115.70 

$861,767.34 

$     73.86 


$    344.93 

21.60 

17,071.96 

90.00 

$  17,528.49 


$  36,572.36 
11,484.73 
34.407.31 

$  82,464.40 


322 


323 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 

On  10  November  1972: 
Award  of  contract  for  (1)  supplying  periodicals  and  serials: 

VOTED:  that  there  be  entered  into,  without  public  advertis- 
ing, with  F.W.  Faxon  Company,  Inc.,  15  Southwest^ 
Park,  Westwood,  Massachusetts,  a  contract  for  (1) 
supplying  periodicals  and  serials  for  the  year  1973 
and  (2)  servicing  the  subscriptions  for  the  individ- 
ual items  throughout  the  year,  subject  to  the  terms, 
agreements,  and  conditions  set  forth  in  said  contract. 

Acceptance  of  a  piece  of  sculpture  for  the  Grove  Hall  Branch  Library: 

VOTED:  that  the  Trustees  of  the  Public  Library  of  the  City 
of  Boston  accept  a  piece  of  sculpture  by  Ms.  Fern 
Cunningham  for  permanent  display  at  the  site  of  the 
Grove  Hall  Branch  Library  in  Dorchester,  said  piece 
of  sculpture  having  been  commissioned  by  the  Mayor  s 
Office  of  Cultural  Affairs/Summerthing,  and  said 
piece  of  sculpture  having  been  approved  by  the  Art 
Commission  of  the  City  of  Boston. 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  December  4,  1972. 

The  Director  reported  that  two  bids  had  been  received  in  response  to  an 
invitation  for  bids  to  provide  vending  services  in  the  new  staff  cafeteria. 
Following  discussion,  on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  Service  Systems  Corp. , 
8989  Sheridan  Drive,  P.O.  Box  352,  Buffalo,  NY  14240 
an  Agreement  for  the  provision  of  food  vending  machine 
and  related  services  at  the  Addition  to  the  Boston 
Public  Library,  Copley  Square,  Boston,  Massachusetts, 
for  a  three-year  period,  beginning  as  soon  as  possible, 
and  subject  to  the  terms,  agreements,  conditions,  and 
covenants  set  forth  in  said  Agreement. 

The  Director  reported  that,  due  to  the  previously  expressed  concern  of 
some  Board  members,  the  question  of  operating  and  ^aintaining   e  new  HVAC 
system  had  been  thoroughly  re-examined.  The  ^f  ^^^^^/^^^^^J^^^^^^'  IZn 
the  engineering  consultants  had  been  sought.  A  revised  quotation  had  been 
received  from  Balco,  Inc.  and  a  new  quotation  from  the  firm  of  Cabot,  Cabot 
&  Forbes. 


I 


I 


CO 


rH 

and 

X 

VOTED 

o 

CJ> 

KJ> 

I 


I 


I 


I 


The  Balco  quotation  proposes  one  man,  eight  hours  a  day,  five  days  a  week 
coverage  at  a  cost  of  $43,000.  The  Cabot,  Cabot  &  Forbes  proposal  would 
provide  twenty-four  hour  coverage,  seven  days  a  week  and  would  require  six  men 
plus  twenty  supervising  hours  at  a  cost  of  $109,000.  These  bids  had  been  re- 
viewed by  everybody  involved.  It  was  the  belief  of  the  Director  that  it  would 
be  advisable  to  have  the  more  comprehensive  coverage  and  it  was  his  recommenda- 
tion that  the  contract  be  awarded  to  Cabot,  Cabot  &  Forbes.  Following  discussion 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  to  rescind  the  previous  action  taken  to  award  a  contract 

to  Balco,  Inc.  of  327  Mystic  Avenue,  Medford,  Massachusetts, 
for  establishing  and  setting  up  a  complete  preventive  main- 
tenance program  for  mechanical  equipment  in  the  Addition  to 
the  Central  Library  building: 

that  there  be  entered  into  with  Cabot,  Cabot  and  Forbes,  Inc., 
28  State  Street,  Boston,  Massachusetts,  without  public 
advertising,  a  service  contract  for  the  period  November  24, 
1972  through  March  31,  1973  for  establishing  and  setting  up 
a  complete  preventive  maintenace  program  for  mechanical 
equipment  in  the  Addition  to  the  Central  Library  building, 
for  supplying  qualified  HVAC  mechanics  as  required  to 
maintain  equipment,  and  the  provision  of  a  records-keeping 
system,  engineering  back-up  assistance,  supervision,  mis- 
cellaneous lubricating  and  cleaning  materials  and  necessary 
hand  tools,  as  specified  in  the  contract,  said  total  to  be 
in  an  amount  not  exceeding  forty  thousand  dollars  ($40,000.). 

The  Director  proposed  that,  Mr.  John  J.  Doherty,  the  Resident  Engineer  on 
the  new  building,  be  hired  at  a  salary  of  $23,000.  to  serve  in  the  Director's 
Office  in  charge  of  all  matters  concerning  library  buildings.  This  step  was 
endorsed  by  all  members  of  the  Board. 

The  Director  reported  that  a  second  meeting  on  next  year's  budget  had  been 
held  with  the  City's  officials.  In  the  course  of  this  meeting  it  was  emphasized 
that  all  new  requested  monies  were  needed  to  meet  new  responsibilities,  i.e. 
operation  of  new  building  and  new  contractual  agreements.  He  felt  that  the 
Library's  special  situation  would  elicit  a  sympathetic  response. 

In  conjunction  with  the  City's  budget  planning,  a  firm  of  management  con- 
sultants, H.B.  Maynard  &  Co.,  Inc.,  100  Consitution  Avenue,  Hartford,  Connec- 
ticut had  been  hired  by  the  Mayor  to  survey  all  City  departments.  Mr.  Dana 
MacDonald  of  that  firm  is  currently  visiting  the  Library.  Present  indications 
were  that  the  study  may  be  helpful  to  the  Library's  budget  request. 

On  the  matter  of  the  Professional  Staff  Association  contract,  a  preliminary 
meeting  had  taken  place.  There  were  many  new  requests  in  this  contract.  The 
City  representatives  are  taking  a  dim  view  of  those  requests.  There  will  not 
be  any  further  negotiations  until  such  time  as  the  City  Law  Department  determines 
what  they  will  or  will  not  consider.  This  may  well  be  the  year  for  a  hard  line 
on  extension  of  benefits  and  wages.  The  Director  expressed  the  opinion  that 
if  the  City  does  decide  to  hold  the  line  there  will  be  no  great  discontent 
amongst  the  staffs 


Dissolved  at  5:38  p.m. 


y.  L 


Secretary 


824 


325 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Tuesday,  December  5,  1972 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  3:10  p.m. 

Present:  Messrs  Canham,  Murray,  Parker,  Rabb,  and  Mrs.  White,  Trustees 
The  President,  Mr.  Rabb,  in  the  chair. 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  or  Kevin  T.  FitzPa trick.  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  January  1,  1973. 

The  Director  stated  that  it  was  necessary  at  the  present  meeting  to 
authorize  the  delegation  of  authority  for  routine  operating  procedures  for  the 
calendar  year  1973.  On  motion  duly  made  and  seconded,  it  was 


I 


I 


CD 


VOTED: 


and 


that  Philip  J.  McNiff,  Director,  or  upon  his  delegation, 
John  J.  Connolly,  Associate  Director,  or  Liam  M.  Kelly, 
Assistant  to  the  Director,  Secretary  of  the  Trustees, 
or  Louis  A.  Sasso,  Assistant  to  the  Director,  be  and 
hereby  is  authorized  to  act  on  behalf  of  the  Trustees 
in  the  administration  of  the  personnel  procedures  estab- 
lished by  them  for  the  appointment  of  all  officers  and 
employees  of  the  Library  up  to  but  not  including  the 
level  immediately  below  that  of  the  Director,  and  to  fix 
the  remuneration  for  all  such  officers  and  employees 
subject  to  the  salary  and  wage  scales  as  currently  estab- 
lished by  vote  of  the  Trustees,  said  appointments  and 
changes  in  remuneration  to  be  reported  to  the  Trustees  at 
their  next  meeting  for  confirmation. 

VOTED:  that  Philip  J.  McNiff,  or  upon  his  delegation,  John  J. 

Connolly,  Associate  Director,  or  Liam  M.  Kelly,  Assistant 
to  the  Director,  and  Secretary  of  the  Trustees,  or  Kevin 
T.  FitzPatrick,  Supervisor,  Business  Operations,  be  and 
hereby  is  authorized  to  sign  on  behalf  of  the  Board  in 
approval  of  the  payment  of  all  vouchers  of  bills  covering 
expenditures  incurred  in  terms  of  one  quarter  of  the 
1972  budget  allowances,  but  in  no  case  exceeding  those  in 
the  budget  estimates  for  the  fiscal  year  1973,  as  shall 
be  approved  by  the  Board  of  Trustees  prior  to  December  31, 
1972;  said  payments  to  be  reported  to  the  Board  at  its 
next  regular  meeting  for  confirmation. 


I 


I 


I 


I 


and 

VOTED:  that  until  January  1,  1974,  the  President,  Vice  President, 
the  Director,  and  the  Associate  Director,  be  and  they 
hereby  are  severally  authorized  to  sign  any  and  all 
contracts  voted  to  be  made  by  the  Board  in  the  name  and 
behalf  of  the  City  and  any  and  all  communications  in 
connection  with  the  award  of  contracts  so  voted  or 
recommended  to  be  so  voted. 

and 

VOTED:  that,  for  the  signing  of  checks  drawn  upon  the  petty  cash 
checking  accounts  of  the  Library,  Catherine  A.  Farrell, 
Principal  Accountant,  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Secretary  of  the  Trustees,  Clerk  of  the 
Corporation,  or  Kevin  T.  FitzPatrick,  Supervisor,  Business 
Operations,  in  the  order  of  their  respective  availability 
be  authorized  to  sign  checks;  and  Philip  J.  McNiff,  Director, 
John  J.  Connolly,  Associate  Director,  or  Liam  M.  Kelly, 
Secretary  of  the  Trustees,  Clerk  of  the  Corporation,  or 
Kevin  T.  FitzPatrick,  Supervisor,  Business  Operations,  in  the 
order  of  their  respective  availability  be  authorized  to 
countersign  checks,  provided  that  in  no  instance  does  the 
same  individual  both  sign  and  countersign  a  check. 

The  Director  reported  the  need  for  the  Library  to  accept  the  new  building. 
Following  discussion,  on  motion  duly  made  and  seconded,  it  was 

VOTED:  whereas  final  construction  of  the  Addition  to  the  Central 
Library  building  has  been  substantially  completed  as  of 
December  11,  1972  now,  therefore,  said  building  be  and 
hereby  is  accepted,  subject  to  completion  to  the  satisfac- 
tion of  the  Resident  Engineer  of  all  items  on  the  various 
punch  lists,  by  the  Trustees  of  the  Public  Library  of  the 
City  of  Boston. 

The  Director  reported  that  Vappi  &  Company  was  still  owed  approximately 
$800,000;  that  the  last  requisition  for  the  month  of  November  was  in  the  amount 
of  $351,475.45,  and  that  such  amount  would  be  paid  from  City  funds  as  soon  as 
there  had  been  transferred  from  the  Public  Facilities  Department  $200,000., 
which  had  been  set  aside  for  the  Dudley  Street  Branch  Library,  and  which  the 
Trustees  had  agreed  to  return  to  the  Public  Facilities  Department  sometime  during 
the  course  of  construction  of  the  new  branch  library  facility. 

The  Director  reported  that  negotiations  were  continuing  with  the  Professional 
Staff  Association.  Three  meetings  had  already  taken  place.  On  salaries  some- 
thing on  the  order  of  3.5%  may  be  acceptable  to  the  City.  The  Library  is  pro- 
posing a  new  salary  scale  that  would  allow  greater  adjustment  for  those  who  have 
been  working  in  the  Library  a  long  time.  Negotiations  are  continuing. 

The  Director  reported  that  he  wished  to  offer  Mr.  John  Doherty,  the  Resi- 
dent Engineer,  a  permanent  position  on  the  library  staff  as  Assistant  Director. 
On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  John  J.  Doherty  be  appointed  Assistant  Director 

at  a  salary  of  twenty-three  thousand  dollars  ($23,000.) 
effective  Wednesday,  December  6,  1972. 


326 


npw  .«lar3  Icalef  but  s!ch  approval  had  not  been  forthcoming  as  of  this  date. 
?he  D  rector  firtherrepor?ed'that  the  City  department  heads  had  been  granted  a 
I'  r  increase  toward  th^ir  new  maximums  '"etroactive  to  a  e  o  aPProva  of  such 
now  cflTarv  scales   He  therefore  recommended  that  salaries  Tor  tne  uirecior 
^nH  thpA^oci ate  Director  be  increased  by  5.5%  effective  as  of  the  date  when 
the  Trustees  first  considered  new  salary  scales  for  these  positions.  On  motion 
duly  made  and  seconded,  it  was 

VOTED:  that,  effective  June  9.  1972.  the  salary  of  Philip  J. 
McNiff.  Director,  and  Librarian,  be  increased  from 
$30,000.  per  annum  to  $31,650.  per  annum. 

VOTED:  that,  effective  June  9,  1972,  the  salary  of  John  J. 
Connolly,  Associate  Director,  be  increased  from 
$25,000.  per  annum  to  $26,375.  per  annum. 


and 


Dissolved  at  4:20  p.m. 


^  L  ^ 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  January  12,  1973 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:15  p.m. 

Present:  Messrs  Canham,  Murray,  Parker  and  Rabb,  Trustees. 
The  President,  Mr.  Rabb,  in  the  chair. 

The  minutes  of  the  meetings  of  October  20,  November  17,  and  December  5,  1972, 
as  presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
deleaated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
aulh'or  zed  to  be  charged  as  follows  for  the  month  of  November  9  2  provided 
that  expenditures  from  City  Appropriations  have  the  approval  of  the  City 

^"^^^°^^  NOVEMBER 


J27 


1 


I 


Gifts  for  Current  Use 

To  Trust  Funds 

Contractual  Services 

Books 

Equipment 


$ 


99.12 


TOTAL 


$  1,899.86 

3,168.05 

407.88 

$  5,475.79 


i 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$105,066.77 

9,747.70 

25,747.98 

$140,562.45 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  month  of  November  1972,  provided  that  payment  of  bills  from 
City  Appropriations  have  the  approval  of  the  City  Auditor: 


I 


I 


NOVEMBER 


To  City  Appropriations 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


Gifts  for  Current  Use 

To  Trust  Funds 

Contractual  Services 

Books 

Equipment 


TOTAL 


$413,062.68 
33,768.53 
15,794.34 
73,038.98 
13.506.68 

$549,171.21 

$     99.12 


$  1.899.86 

3,168.05 

407.88 

$  5.475.79 


To  City  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


$413,062.68 

28.796.95 

7.308.25 

73.038.98 

112.00 

$522,318.86 


I 


I 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$105,066.77 
13,738.96 
25.747.98 

$144,553.71 


329 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 


VOTED:  that  subject  to  the  approva 
with  the  provisions  of  Sect 
Revised  Ordinances  of  1961 
or  upon  his  delegation  John 
or  Liam  M.  Kelly,  Assistant 
of  the  Trustees,  or  Kevin  T 
Business  Operations,  be  and 
payrolls  of  the  Library  in 
for  a  period  not  to  exceed 


1  of  the  Mayor  in  accordance 
ion  22  of  Chapter  3  of  the 
Philip  J.  McNiff,  Director, 
J.  Connolly,  Associate  Director, 
to  the  Director,  and  Secretary 
FitzPatrick,  Supervisor, 
hereby  is  authorized  to  sign  the 
representation  of  the  Trustees 
four  weeks  from  January  29,  1973. 


i 


I 


and 


VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  February  26,  1973. 

The  Director  reported  receipt  of  two  communications  from  the  Director  of 
the  Public  Facilities  Department,  one  being  a  copy  of  a  letter  which  had  been 
written  to  Philip  Johnson  stating  that  it  was  the  policy  of  the  Public  Facili- 
ties Department  "that  no  written  or  photographic  material  of  City  owned  buildings 
be  published  without  the  written  permission  of  the  Director  of  Public  Facili- 
ties", and  the  second  letter  having  to  do  with  a  proposed  maintenance  program 
being  established  for  equipment.  The  Director  reported  that  Mr.  Johnson  had  for- 
warded to  him  a  copy  of  the  letter  having  to  do  with  publicity,  and  that  as 
far  as  a  maintenance  program  was  concerned  the  Library  did  have  a  good  program 
for  maintenance  of  equipment.  Following  discussion  it  was  agreed  to  lay  the 
matters  on  the  table  until  the  next  meeting,  and  that  in  the  meantime  the 
Director  might  respond  by  saying  that  the  Library  does  have  a  regular  main- 
tenance program. 

The  Director  indicated  that  some  action  should  be  taken  with  the  opening 
of  the  Addition  to  differentiate  between  the  two  buildings  and  that  it  was  the 
consensus  of  opinion  that  the  McKim  building  hereafter  should  be  referred  to 
as  the  Research  Library  and  the  Addition  as  the  General  Library.  Following 
discussion,  on  motion  duly  made  and  seconded,  it  was 

VOTED:  effective  as  of  January  12,  1973,  the  Addition  (Johnson  building) 
shall  hereafter  be  referred  to  as  the  General  Library  and  the 
original  building  (McKim  building)  be  referred  to  as  the  Research 
Library. 

There  then  was  brought  before  the  Board  the  matter  of  the  budget  for  the 
period  January  1,  1973  -  June  30,  1974,  and  there  was  presented  to  the  Board 
figures  being  requested  for  each  of  the  line  items  in  the  budget.  The  Director 


CO 
O 


I 


I 


I 


I 


Stated  that,  as  he  had  reported  earlier,  the  City  had  engaged  the  firm  of  H.B. 
Maynard  &  Co.,  Inc.  of  Hartford,  Connecticut  to  do  a  management  study  of  the 
Library  and  other  city  departments  and  that  he  believed  that  the  report  would  in- 
dicate that  some  exception  should  be  made  to  the  order  of  the  Mayor  that  City 
departments  were  to  live  within  last  year's  allowances  because  of  the  opening 
of  the  Addition,  that  the  budget  being  submitted  for  the  eighteen  month  period 
was  in  the  amount  of  $12,638,810.,  that  the  Library  could  live  within  a  budget 
of  approximately  $12,000,000.,  but  if  the  total  allowance  was  to  be  less  than 
this  figure  it  would  become  necessary  to  reduce  public  service  and  staff.  In 
connection  with  this  matter  the  Director  stated  that  there  had  been  an  increase 
of  70%  in  circulation  in  the  General  Library  since  the  opening  of  the  Addition, 
that  he  expected  the  circulation  to  double  within  the  next  month,  and  that 
with  this  kind  of  activity  it  would  be  difficult  to  make  a  reduction  in  staff, 
but  before  any  action  can  be  taken  it  will  be  necessary  to  ascertain  from  the 
City  what  amount  of  money  is  to  be  allocated.  Following  discussion  the  Trustees 
authorized  the  Director  to  submit  the  budget  for  an  eighteen  month  period.  ''- 
motion  duly  made  and  seconded,  it  was 


On 


VOTED: 


that  there  be  adopted  budget  estimates  for  the 
operation  of  the  Library  in  calendar  1973  and  1974 
from  January  1  to  June  30,  to  be  covered  by  appro- 
priations from  the  City  of  Boston  as  set  forth  in 
the  accompanying  schedules,  said  estimates  to  be 
transmitted  to  the  Administrative  Services  department 
by  the  Director,  as  follows: 


1.  Personal  Services 

2.  Contractual  Services 

3.  Supplies  and  Materials 

4.  Current  Charges  and 

Obligations 

Less  1973  State  Aid  Grant 

Less  salaries  returned  to 
City,  due  to  Eastern 
Regional  Library  Program 


1973 

Jan.  -  Dec. 

$6,361,981.00 

824,200.00 

1,123,174.00 


1974 

Jan.  1  -  June  30  Total 


$3,347,092.00 
420,250.00 
566,712.00 


393.200.00  196.600.00 

$8,702,555.00  $4,530,654.00 

-  240.401.00  -  120.200.50 

$8,462,154.00  $4,410,453.50 


-  155.865.00   -  77.932.50 
$8,306,289.00  $4,332,521.00 


$9,709,073.00 
1,244,450.00 
1,689,886.00 

589.800.00 

$13,233,209.00 

-  360.601.50 

$12,872,607.50 


-  233.797.50 
$12,638,810.00 


Following  the  taking  of  the  vote  the  Director  indicated  that  if  a  drastic  cut 
is  made  in  the  budget  allocation  he  would  ask  for  a  special  meeting  of  the  Board 
to  consider  what  the  implications  would  be  in  said  reduction  of  funds. 

The  Director  read  a  communication  from  the  Bureau  of  Library  Extension  con- 
cerning a  proposed  revision  of  standards  pertaining  to  reciprocal  borrowing 
privileges  for  all  libraries  in  the  region-wide  area.  Following  discussion  the 
Board  instructed  the  Director  to  communicate  with  the  Director  of  the  Bureau  of 
Library  Extension  to  the  effect  that  it  approved  of  the  proposed  changes  in 
Standard  6. 

The  Director  reported  that  he  was  asking  for  approval  of  award  of  contracts 
without  public  advertising  in  a  number  of  areas,  that  the  first  one  was  for  the 
rental  of  the  New  England  Deposit  Library,  that  normally  at  this  time  of  the  year 
he  would  be  requesting  approval  for  entering  into  leases  for  three  branch  libraries. 


•  If 


331 


and 


biit  that  in  the  coming  year  such  leases  together  with  leases  for  all  public 
buildings  would  be  processed  by  the  Public  Facilities  Department  •  He  indicated 
that  in  connection  with  the  lease  for  the  New  England  Deposit  Library  that  al- 
though the  total  cost  being  requested  for  storage  space  was  the  same  as  last 
year!  that  he  expected  in  the  course  of  the  year  to  drastically  reduce  the 
amount  of  space  being  required  by  the  Library  as  a  result  of  a  transfer  to 
?he  Library  of  many  of  the  items  now  stored  in  the  Deposit  Library.  On  motion 
duly  made  and  seconded,  it  was 

VOTED-  that  there  be  entered  into  with  the  New  England  Deposit 
Library,  135  Western  Avenue,  Allston,  Massachusetts,  an 
agreement  for  the  rental  during  the  period  April  1.J973 
through  June  30,  1974  of  storage  space  therein  for  cooks 
and  other  library  materials  belonging  to  the  Boston  Public 
Library,  in  accordance  with  the  rates  for  storage  space 
formally  adopted  by  the  governing  board  of  said  New  England 
Deposit  Library. 

VOTED:  that  there  be  entered  into  without  public  advertising,  with 

International  Business  Machines  Corporation,  610  Lincoln  Street, 
Waltham,  Massachusetts,  a  contract  for  the  rental  of  certain 
data  processing  equipment  during  the  period  April  1,  ly/^ 
through  June  30,  1974,  the  total  rental  thus  charged  to  be 
subject  to  the  terms,  agreements,  and  conditions  set  forth 
in  said  contract. 

VOTED-  that  there  be  entered  into,  without  public  advertising,  with 
International  Business  Machines  Corporation,  520  Boylston 
Street,  Boston,  Massachusetts,  a  contract  for  the  purchase 
of  certain  supplies  to  be  used  in  connection  with  rented 
IBM  data  processing  equipment  during  the  period  April  I,  ly/J 
through  June  30,  1974,  the  total  cost  for  such  supplies  to 
be  subject  to  the  terms,  agreements,  and  conditions  set  forth 
in  said  contract. 

VOTED-  that  there  be  entered  into,  without  public  advertising,  with 
American  District  Telegraph  Company,  100  Charles  River  Plaza, 
Boston,  Massachusetts,  a  service  agreement  for  the  period 
April  1,  1973  through  June  30,  1974  for  furnishing  of 
inspection  service  for  the  combination  watchman-recording  and 
fire  alarm  system  in  the  Research  Library,  the  total  fee 
thus  charged  to  be  subject  to  the  terms,  agreements,  and 
conditions  set  forth  in  said  agreement. 

VOTED-  that  there  be  entered  into,  without  public  advertising, 

with  Gilbert  Sma^l  &  Co..  Inc.,  1391  South  Street,  Needham, 
Massachusetts,  a  service  agreement  for  the  exannation  of 
building  levels  at  the  two  Central  Library  buildings  for 
the  period  April  1,  1973  through  June  30,  1974,  the  total 
fee  thus  charged  to  be  subject  to  the  terms,  agreements, 
and  conditions  set  forth  in  said  agreement. 


0 

I 


I 


and 


CO 

o 


and 


« 

I 


I 


and 


and 


I 


VOTED:  that  without  public  advertising  contracts  be  entered  into 
for  purchase  of  books  and  certain  other  library  materials 
for  the  period  April  1,  1973  through  June  30,  1974  with 
the  following  contractors,  subject  to  the  terms,  agreements, 
and  conditions  set  forth  in  said  contracts: 

University  Microfilms,  a  Xerox  Company 
Ann  Arbor,  Michigan; 

Pacifica  Tape  Library 
Berkeley,  California; 

Indiana  University 
Bloomington,  Indiana; 

Book  Clearing  House,  Inc. 

Brattle  Book  Shop 

Brown  &  Connolly,  Inc. 

Campbell  &  Hall ,  Inc. 

J.  S.  Canner  &  Co. 

Carl  Fischer,  Inc. 

G.  K.  Hall  &  Co. 

R.  L.  Polk  &  Co. 

Standard  &  Poor's  Corporation 

Starr  Book  Company,  Inc. 

West  Publishing  Company 

Worldwide  Books,  Inc. 

All  of  Boston,  Massachusetts; 

The  Combined  Book  Exhibit,  Inc. 
Briarcliff  Manor,  New  York; 

Nathaniel  Dame  &  Co. 

Harvard  Coop  Society 

Harvard  University  Press 

Minute  Man  Record  and  Tape  Corporation 

All  of  Cambridge,  Massachusetts; 

American  Library  Association 

Center  for  Research  Libraries 

Commerce  Clearing  House,  Inc. 

Coronet  Films 

Encyclopedia  Britannica  Educational  Corporation 

Field  Enterprises  Educational  Corporation 

International  Film  Bureau 

All  of  Chicago,  Illinois; 

H.  R.  Huntting  Company,  Inc. 
Chicopee  Falls,  Massachusetts; 

Yankee  Bookpeddler 
Contoocook,  New  Hampshire; 


:i:v2 


3:^3 


Blackhawk  Films 
Davenport,  Iowa; 

Doubleday  and  Company 
Garden  City,  New  York; 

Walt  Disney  Educational  Materials  Co. 
Glendale,  California; 

Wayne  Andrews 

Grosse  Pointe,  Michigan; 

A  &  A  Distributors,  Inc. 
Hoi  brook,  Massachusetts; 

AIMS  Instructional  Media  Serv^'ce 
Hollywood,  California; 

Reprint  Distribution  Service 
Kent,  Connecticut; 

Centron  Educational  Films 
Lawrence,  Kansas; 

Sundance  Paperback  Distributors 
Littleton,  Massachusetts; 

Churchill  Films 

Trend  Films  Corporation 

Both  of  Los  Angeles,  California; 

Brandon  Films 

Mount  Vernon,  New  York; 

Dimondstein  Book  Company,  Inc. 
New  Rochelle,  New  York; 

ACI  Films,  Inc. 

American  Elsevier  Publishing  Company,  Inc. 

The  Baker  &  Taylor  Co. 

Bookazine  Co. ,  Inc. 

CCM  Films,  Inc. 

Carousel  Films,  Inc. 

Collier-Macmillan  Library  Service 

Contemporary/McGraw-Hill  Films 

Film  Images,  Inc. 

French  &  European  Publications,  Inc. 

Hnlt,  Rinehart  &  Winston,  Inc. 

Cohnson  Reprint  Corporation 

Learning  Corporation  of  America 

McGraw-Hill  Book  Company,  a  division  of  McGraw-Hill,  inc. 


I 


I 


CO 

^— I 

o 


t 


I 


1 


I 


NBC  Educational  Enterprises,  Inc. 

National  Film  Board  of  Canada 

National  Record  Plan 

I.  Perl  stein 

Peters  International,  Inc. 

Praeger  Publishers,  Inc. 

Prentice-Hall,  Inc. 

RCA  Records 

Radim  Films,  Inc. 

Readex  Microprint  Corporation 

Stechert-Hafner,  Inc. 

Sterling  Educational  Films 

Stevens  and  Company 

Taylor-Carlisle 

Time-Life  Films 

Universal  Education  &  Visual  Arts 

University  Place  Book  Shop 

Ursus  Books 

Franklin  Watts,  Inc. 

Westinghouse  Learning 

John  Wiley  &  Sons,  Inc. 

H.W.  Wilson  Co. 

All  of  New  York,  New  York; 

Center  for  Cassette  Studies,  Inc. 
North  Hollywood,  California 

Perennial  Education 
Northfield,  Illinois; 

Kennikat  Press 

Port  Washington,  New  York; 

Eastern  Book  Company 
Portland,  Maine; 

BFA  Educational  Media 

Pyramid  Film  Producers 

Both  of  Santa  Monica,  California; 

Weston  Woods  Studios 
Weston,  Connecticut; 

Connecticut  Films,  Inc. 

Greenwood  Press,  Inc. 

Both  of  Westport,  Connecticut; 

Bell  &  Howell,  Micro  Photo  Division 
White  Plains,  New  York; 

Films  Incorporated 
Wilmette,  Illinois; 

and 

DeWolfe  &  Fiske  Company 
Woburn,  Massachusetts. 


334 


The  Director  indicated  that  the  above  vote  which  was  required  by  City 
ordinance  resulted  in  much  unnecessary  paper  work  and  that  he  was  proposing  to 
talk  to  the  head  of  the  Finance  Commission  to  see  if  something  could  be  done  to 
eliminate  much  of  the  paperwork  which  was  required  in  entering  into  contracts 
with  book  dealers,  publishers,  etc.  when  the  amount  of  money  spent  in  the  pre- 
vious year  exceeded  $2,000. 

Dissolved  at  5:15  p.m. 


Minutes  of  Meeting 
Adminstrative  Agency 


In  Board  of  Trustees 
Friday,  'February  23,  1973 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4;45  p.m. 

Present:  Messrs  Murray,  Parker,  and  Mrs.  White,  Trustees. 

The  Vice  President,  Monsignor  Murray,  in  the  chair. 

The  minutes  of  the  Meeting  of  January  12,  1973,  as  presented,  were  approved 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  December,  1973,  provided 
that  expenditures  from  City  Appropriations  have  the  approval  of  the  City 
Auditor: 


DECEMBER 


SUPPLEMENTARY 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total 


$527,944.58 
41,071.37 

633.98 
56,346.30 

325.00 

$626,321.23 


$  9,262.48 
18.77 

2,530.00 

$11,811.25 


To  Trust  Funds 


Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

Total 


$ 


183.61 

941.23 

237.10 

82.50 

1,677.35 


$  3,121.79 


I 


I 


I 


I 


I 


I 


:55s 


DECEMBER 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total 


$  98,972.61 

4,250.45 

24,604.05 

$127,827.11 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  month  of  December,  1972,  provided  that  payment  of  bills  from 
City  Appropriations  have  the  approval  of  the  City  Auditor: 


DECEMBER 

SUPPLEMENTARY 

To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

$527,944.58 
76,152.83 
36,356.70 
56,346.30 
23,917.75 
58,051.00 

$778,769.16 

$23,666.82 

Total 

$23,666.82 

To  Trust  Funds 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

$    183, 

941. 

237. 

82. 

1,677. 

.61 
.23 
.10 
.50 
.35 

Total 

$  3,121. 

,79 

To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal   Services 

Total 


$  98,972.61 
19,511.57 
24,604.05 

$143,088.23 


.43 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 

On  13  February  1973 
Authorization  for  an  expenditure  from  City  funds: 

VOTED:  that  there  be,  and  hereby  is,  authorized  an  expenditure 
from  6  60-12  Planning  Designing  Acquiring  Land  for  Con- 
structing and  Originally  Equipping  of  Structures  and 
Facilities  in  an  amount  of  $69,833.25  for  the  construc- 
tion of  the  Addition  to  the  Boston  Public  Library,  the 
said  payment  being  a  portion  of  the  December  1972  bill 
from  Vappi  &  Company,  Inc.,  and  said  payment  being  the 
final  payment  from  the  total  of  $19,229,085.  which  is  the 
liability  of  the  City  of  Boston  toward  payment  of  bills 
for  construction  of  the  Addition,  and  that  with  this  pay- 
ment and  with  the  acceptance  of  payment  from  the  City, 
Vappi  &  Company,  Inc.  will  execute  and  deliver  to  the 
City  of  Boston  an  instrument  under  seal  releasing  and 
forever  discharging  the  City  of  Boston  of  and  from  any  and 
all  claims,  demands,  and  liabilities  whatsoever  of  every 
name  and  nature,  both  at  law  and  in  equity,  arising  from, 
growing  out  of,  or  in  any  way  connected  with  this  contract, 
save  only  such  claims,  demands,  and  liabilities  as  are 
expressly  excepted  in  said  instrument. 

The  Director  reported  that  in  response  to  public  advertising  bids  had  been 
received  as  follows: 


I 


Group  I 

American  Cleaning  Co.,  Inc. 

Boston  Window  and  Floor  Cleaning  Co.,  Inc. 

Careful  Cleaning  Co. 

Sanitas  Corp. 

Suffolk  Cleaning  Co.,  Inc. 

Group  II 

American  Cleaning  Co.,  Inc. 

Boston  Window  and  Floor  Cleaning  Co.,  Inc. 

Careful  Cleaning  Co. 

Sanitas  Corp. 


Basic  Bid    Alt.  Bid  (with  grille) 


I 


$16,000.00 

9,080.00 

12,695.00 

11,271.70 

25,500.00 


$  2,520.00 
2,160.00 
1,640.00 
1,800.00 


$17,304.00 

9,468.00 

12,855.00 

12,054.90 

No  Bid 


$  3,832.00 
2,260.00 
1,796.00 
2,160.00 


He  pointed  out  that  the  combined  low  bids  represented  a  net  reduction  over  last 
year's  contract  total.  On  motion  duly  made  and  seconded,  it  was 


I 


asT 


I 


and 


I 


VOTED:  that  there  be  entered  into  with  Boston  Window  and  Floor 

Cleaning  Co.,  Inc.,  253  Summer  Street,  Boston,  Massachusetts, 
the  lowest  responsible  and  eligible  bidder  in  the  public 
bidding,  the  contract  for  the  cleaning  of  windows  during 
the  period  April  1,  1973  through  June  30,  1974  at  the 
Central  Library  building  and  at  certain  other  library 
buildings  designated  under  Group  I  in  the  contract  proposal 
at  unit  prices  based  upon  completion  of  installation  of 
window  grilles  at  buildings  listed  in  the  alternate  proposal, 
otherwise  at  unit  prices  given  in  the  basic  contract  proposal, 
--the  total  amount  in  any  case  not  to  exceed  nine  thousand 
four  hundred  sixty-eight  dollars  ($9,468.00). 

VOTED:  that  there  be  entered  into  with  Caroline  Kadetsky,  d/b/a 

Careful  Cleaning  Co.,  250  Boylston  Street,  Boston,  Massachusetts, 
the  lowest  responsible  and  eligible  bidder  in  the  public  bidding, 
the  contract  for  the  cleaning  of  windows  during  the  period 
April  1,  1973  through  June  30,  1974  at  library  buildings 
designated  under  Group  II  in  the  contract  proposal,  at  unit 
prices  based  upon  completion  of  installation  of  window 
grilles  at  buildings  listed  in  the  alternate  proposal, 
otherwise  at  unit  prices  given  in  the  basic  contract  pro- 
posal --  the  total  amount  in  any  case  not  to  exceed  one 
thousand  seven  hundred  ninety-six  dollars  ($1,796.00). 

Only  one  bid  was  received  for  the  preparation  of  catalog  cards  and  book 
cards.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  General  Microfilm  Company, 
100  Inman  Street,  Cambridge,  Massachusetts,  the  sole  bidder 
in  the  public  bidding,  a  service  contract  for  the  preparation 
and  supplying  of  various  catalog  cards  and  book  cards  during 
the  period  April  1,  1973  through  June  30,  1974,  the  total  fee 
thus  charged  to  be  subject  to  the  terms,  agreements,  and 
conditions  set  forth  in  said  contract. 
One  bid  was  received  for  the  leasing  of  three  panel  trucks  and  one  station 
wagon.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  Warren  Coveney's  Ford 

Sales,  Inc.,  777  Washington  Street,  Newton,  Massachusetts, 
the  sole  bidder  in  the  public  bidding,  the  contract  for 
leasing  of  three  panel  trucks  and  one  station  wagon  during 
the  period  April  1,  1973  through  June  30,  1974,  at  the 
following  rates: 

Monthly  Lease  Cost    Mileage  Charge 
per  Vehicle        per  Mile 


Panel  Trucks 
Station  Wagon 


$261.00 
$249.00 


$.09 
$.09 


I 


398 


8:U) 


One  bid  was  received  for  the  rental  of  uniforms  and  overalls.  On  motion 
duly  made  and  seconded,  it  was 


VOTED: 


that  there  be  entered  into  with  Coverall  Service  Co.,  Inc., 
73  Addison  Street,  East  Boston,  Massachusetts,  the  sole 
eligible  bidder  in  the  public  bidding,  a  contract  for  the 
rental  of  uniforms  and  overalls  during  the  period  April  1, 
1973  through  June  30,  1974  at  prices  per  unit  as  follows: 


I 


I 


Two  (2)  shirts,  two  (2) 
Two  (2)  overalls  (per) 
Two  (2)  dresses  (per) 


pants  per  man 


$1 .35  per  week 
$  .65  per  week 
$  .65  per  week 


The  Director  reported  receipt  of  a  communication  from  Mr.  Robert  Vey, 
Director  of  Public  Facilities,  regarding  the  naming  of  the  South  End  Branch 
Library  for  the  late  Roberto  Clemente.  He  pointed  out  that  this  would  be  con- 
trary to  the  long  standing'  policy  of  the  Library,  the  only  exceptions  being  for 
major  donors  to  the  Library.  He  recommended  that  instead  the  South  End  Branch 
might  plan  a  program  in  honor  of  Roberto  Clemente.  There  was  general  agreement 
that  this  would  be  a  desirable  action  to  take,  including  talks  on  the  man  and 
an  exhibition  on  his  contributions. 

The  Director  reported  that  the  Mayor  had  submitted  his  budget  recommenda- 
tions and  again  he  had  treated  the  Library  with  eminent  fairness.  The  Library's 
request  was  for  $8,306,000.  and  the  Mayor's  recommendation  was  for  $7,943,000. 
Due  recognition  had  been  given  the  additional  costs  of  the  new  building.  The 
Director  pointed  out,  however,  that  if  the  Library  negotiates  additional  salaries 
for  the  Professional  Staff  Association  the  increase  will  have  to  come  out  of 
this  amount.  There  will  be  no  supplemental  budget.  These  negotiations  have 
reached  an  impasse.  The  City  had  taken  a  very  generous  posture,  being  willing 
to  go  up  to  4%  increase.  Library  salaries  are  very   competitive  and  the  Library 
is  in  a  very   good  position  to  hold  the  line  at  this  point. 

The  Director  reported  that  agreement  had  been  reached  in  the  terms  of  the 
contract  with  the  bookbinders  union.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  President  or  Vice  President  be,  and  he  is  hereby 

authorized  to  sign  on  behalf  of  the  Board  of  Trustees  of  the 
Public  Library  of  the  City  of  Boston  an  Agreement  between 
the  Library  Department  of  the  City  of  Boston  and  the  Local 
Union  No.  16,  International  Brotherhood  of  Bookbinders  for 
the  period  September  4,  1972  through  March  24,  1974. 

The  Director  reported  that  he  and  the  Associate  Director  had  had  a  meeting 
with  the  Deputy  Director  of  Administrative  Services  to  discuss  the  findings  and 
recommendations  of  the  Maynard  Report.  These  »^ecommendations  are  not  in  the 
best  interests  of  the  Library.  It  proposes  immediate  cuts  comparable  to  the 
cut  reflected  in  the  Mayor's  budget  recommendations.  Specific  recommendations 
had  been  made  to  clo«^e  four  branches  and  reduce  staff  in  a  number  of  departments. 
He  agreed  that  neighborhood  libraries  have  been  expensive  to  run,  but  national 
statistical  norms  are  not  too  valid  when  applied  to  the  Boston  neighborhood 
situation.  However,  we  must  continue  to  make  these  branches  as  effective  as 


CO 

o 


I 


I 


1 


I 


possible.  He  felt  that  we  do  have  a  good  balance  in  our  library  structure  but 
these  operations  must  be  tempered  to  our  fiscal  realities.  Another  specific 
recommendation  was  that  sixteen  positions  be  eliminated  in  the  Maintenance 
Department.  He  pointed  out  that  the  ability  of  the  Library  to  execute  several 
projects  with  its  own  staff  had  resulted  in  very   significant  overall  savings 
to  the  City.  The  Director  said  that  the  findings  would  be  discussed  with 
the  Division  Heads,  and  a  subsequent  meeting  would  be  held  with  the  Deputy 
Director. 

The  Director  reported  that  a  request  had  been  received  from  the  Mayor's 
Office  for  the  use  of  Library  facilities  for  an  event  in  support  of  Summer- 
thing.  Since  this  is  a  fund  raising  event  it  would  be  contrary  to  a  time 
honored  rule  of  the  Trustees  that  charges  may  not  be  made  for  events  held  in 
Library  buildings.  There  was  consensus  amongst  Board  members  that  an  exception 
should  be  made  in  this  instance. 


Dissolved  at  5:35  p.m. 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  April  6,  1973 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:55  p.m. 

Present:  Messrs  Murray,  Parker,  Rabb  and  Mrs.  White,  Trustees. 

The  President,  Mr.  Rabb,  in  the  chair. 

The  minutes  of  the  meeting  of  February  23,  1973,  as  presented,  were  approved 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  months  of  January  and  February, 
1973,  provided  that  expenditures  from  City  Appropriation  have  the  approval 
of  the  City  Auditor: 


JANUARY 


FEBRUARY 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total 


$466,309.68 

2,170.69 

18,232.70 

345.00 


$431,669.18 

50,467.45 

8,959.46 

86,773.52 

487 . 00 


$487,058.07    $578,356.61 


840 


841 


JANUARY 

FEBRUARY 

To  Trust  Funds 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

$  2,753.11 
205.00 

15.00 
2,061.00 

$  2,165.90 

2,084.43 

29,715.83 

1,381.24 

Total 

$  5,034.11 

$  35,347.40 

I 


I 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 

On  9  March  1973 


To  Special  Appropriations 

Eastern  Regional  Public  Library  Systems 

Books 

Supplies  and  Materials 

Personal  Services 

Total 


$  95.287.34 
16,631.88 
32.163.92 


$  42,668.49 

6,352.61 

23,554.61 


$144,083.14    $  72,575.71 


CO 


Authorization  to  sign  payrolls: 

VOTED:  that  subject  to  the  approval  of 
with  the  provisions  of  Section 
Revised  Ordinances  of  1961  Phil 
or  upon  his  delegation  John  J. 
rector,  or  Liam  M.  Kelly,  Assis 
and  Secretary  of  the  Trustees, 
Supervisor,  Business  Operations 
authorized  to  sign  the  payrolls 
representation  of  the  Trustees 
exceed  four  weeks  from  March  26 


the  Mayor  in  accordance 
22  of  Chapter  3  of  the 
ip  J.  McNiff,  Director, 
Connolly,  Associate  Di- 
tant  to  the  Director, 
or  Kevin  T.  Fitz Patrick. 
,  be  and  hereby  is 

of  the  Library  in 
for  a  period  not  to 
,  1973. 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  months  of  January  and  February,  1973,  provided  that  payment  of 
bills  from  City  Appropriations  have  the  approval  of  the  City  Auditor: 


» 

JANUARY 

FEBRUARY 

To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

$466,309.68 
1,844.68 

3.516.16 

$431,669.18 

26,087.90 

1,811.69 

86,773.52 

107,526.96 

Total 

$471,670.52 

$653,869.25 

To  Trust  Funds 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

$  2,753.11 
205.00 

15.00 
2,061.00 

$  2,165.90 

2,084.43 

29,715.83 

1,381.24 

Total 

$  5,034.11 

$  35,347.40 

I 


I 


Award  of  Contract  for  the  operation  and  servicing  of  heating, 
ventilating,  and  air  conditioning  systems? 

VOTED:  that  there  be  entered  into  with  CC  &  F  Property  Management 
Company,  Inc.,  28  State  Street,  Boston,  Massachusetts,  the 
lowest  responsible  and  eligible  bidder  in  the  public  bidding, 
a  service  contract  for  the  operation  and  servicing  of  heating, 
ventilating,  and  air  conditioning  systems,  throughout  the 
Library  System  during  the  period  April  1,  1973  through  June  30, 
1974,  the  total  fee  thus  charged  to  be  subject  to  the  terms, 
agreements,  and  conditions  set  forth  in  said  contract. 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 


VOTED:  that  subject  to  the  approval  of 
with  the  provisions  of  Section 
Revised  Ordinances  of  1961  Phil 
or  upon  his  delegation,  John  J. 
rector,  or  Liam  M.  Kelly,  Assis 
and  Secretary  of  the  Trustees, 
Supervisor,  Business  Operations 
authorized  to  sign  the  payrolls 
representation  of  the  Trustees 
exceed  four  weeks  from  April  23 


the  Mayor  in  accordance 
22  of  Chapter  3  of  the 
ip  J.  McNiff,  Director, 

Connolly,  Associate  Di- 
tant  to  the  Director, 
or  Kevin  T.  FitzPatrick, 
,  be  and  hereby  is 

of  the  Library  in 
for  a  period  not  to 
,  1973. 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


$  95,287.34 

8,688.82 

32.163.92 


$  42,668.49 

9,544.23 

23.554.61 


Total 


Unliquidated  Reserve 


$136,140.08    $  75,767.33 

$  11,138.10 


I 


I 


The  Director  reported  that  only  one  bid  was  received  for  phonograph  record 
covers.  The  unit  prices  are  the  same  as  those  submitted  by  Bro-Dart,  Inc.  in 
December  1971,  the  low  bid  on  that  occasion.  On  motion  duly  made  and  seconded, 
it  was 

VOTED:  that  there  be  entered  into  with  Bro-Dart,  Inc.,  1609 
Memorial  Avenue,  Williamsport,  Pennsylvania,  the  sole 
bidder  in  the  public  bidding,  a  contract  for  supplying 
and  delivering  phonograph  record  covers,  as  specified 
in  the  specifications,  in  a  total  amount  not  to  exceed 
fourteen  thousand  two  hundred  dollars  ($14,200.). 


:U2 


843 


The  Director  reported  that  the  1973  -  1974  budget  had  been  passed  by  the 
City  Council  and  once  again  the  Mayor  had  treated  tne  Library  very  well.  He 

expressed  his  pleasure  that  the  City  Council  had  not  reduced  the  Mayor's  pro- 
posed appropriation. 

However,  due  to  the  Council's  actions  with  respect  to  other  departmental 
budgets  the  Mayor  was  confronted  with  the  need  to  go  back  to  the  Council  with 
a  supplementary  budget.  The  Mayor  being  most  reticent  to  pursue  this  course, 
had  asked  various  departments  to  indicate  what  an  11%  appropriations  reduction 
would  mean  to  their  operations.  He  needed  this  information  to  indicate  the 
drastic  effects  such  a  reduction  would  have  for  the  community  services. 

The  Director  had  met  with  the  Division  Heads  and  they  had  come  up  with  a 
preliminary  determination  of  how  severe  such  cutbacks  in  service  would  have 
to  be.  This  would  include  the  closing  of  four  branches,  Kirstein  Business 
Branch,  eliminate  Sunday  services  at  Central,  eliminate  Bookmobile  Services, 
much  processing,  etc.  A  great  deal  more  thought  would  be  needed  if  such  a 
cutback  was  necessary.  He  considered  this  an  unlikely  eventuality. 

The  President  spoke  about  the  meeting  held  the  previous  Wednesday  with 
members  of  the  Professional  Staff  Association.  He  felt  it  was  a  very  constructive 
and  useful  meeting.  He  emphasized  the  need  to  avoid  confrontation  on  the  various 
issues.  The  Professional  Staff  Association  representatives  were  not  really 
cognizant  of  the  fiscal  realities  facing  the  Administration.  He  expressed  the 
hope  that  there  would  be  closer  contact  between  the  Board  and  the  Staff  Repre- 
sentatives in  the  future. 

The  Director  reported  that  up  until  that  point  the  Association  representa- 
tives had  been  adamant  in  their  demands  for  a  minimum  increase  of  5.5%.  However, 
that  a.m.  they  had  proposed  a  compromise  of  d%.  There  were  other  benefits 
involved,  i.e.  increased  benefits  for  Blue  Cross/Blue  Shield  and  also  an  addi- 
tional week's  vacation  after  twenty  years  service. 

All  of  these  would  be  subject  to  the  Wage  Control  Board's  approval. 

On  the  new  building,  the  Director  reported  receipt  of  the  final  Vappi  bill. 
He  proceeded  to  summarize  the  building  costs.  A  detailed  breakdown  of  the 
figures  will  be  available  shortly  and  copies  will  be  distributed.  The  total 
Vappi  payments  amount  to  $23,267,000.   This  includes  $590,000  for  furniture  and 
equipment  subcontracts.  The  original  low  bid  for  the  construction  was  $23,888,000, 
The  final  construction  cost  will  be  $22,675,000.  and  the  total  furniture  co^ts 
will  be  approximately  $1,231,000  (original  estimated  cost:  $2,600,000.).  Fur- 
niture items  outstanding  will  cost  approximately  $50,000.  We  have  $259,000 
remaining  in  original  Trust  Funds  but  this  includes  $200,000  allocated  by  the 
Public  Facilities  Commission.  In  addition  we  have  received  in  past  years  about 
$170,000  from  various  foundations. 

The  Director  pointed  out  the  desirability  of  building  up  the  Friedman  and 
Green  Funds  to  $100,000  each,  the  Green  to  be  set  up  as  a  Publications  Fund 
and  the  Friedman  to  be  used  as  a  General  Fund. 

The  President  suggested  that  specific  goals  be  identified  for  action  by 
the  Associates  group.  He  then  complimented  the  Director  for  an  outstanding 
achievement  in  regard  to  the  costs  of  the  new  building. 

The  Director  reported  the  loss  of  the  police  group  assigned  to  the  Library. 
The  Assistant  to  the  Commissioner  had  spoken  with  the  Director  about  the  Com- 
missioner's plans  but  no  notification  of  this  decision  had  been  received.  He 
stressed  the  necessity  of  the  police  program  that  had  been  implemented  very 


successfully  in  the  central  facility  of  the  need  to  restore  this  program. 
Efforts  will  be  made  to  accomplish  this. 


I 


I 


Dissolved  at  5:45  p.m. 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  April  27,  1973 


CO 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:45  p.m. 

Present:  Messrs  Canham,  Murray,  Parker,  Rabb  and  Mrs.  White,  Trustees. 
Also  present  were  Messrs  Doherty,  Assistant  Director,  and  Sasso,  Assistant  to 
the  Director. 

The  President,  Mr.  Rabb,  in  the  chair. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  March,  1973,  provided  that 
expenditures  from  City  Appropriations  have  the  approval  of  the  City  Auditor: 


I 


I 


MARCH 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 


Total 


$657,816.23 

23,675.77 

11,429.13 

188,743.37 

375.80 

$882,040.30 


$    211.66 

544.87 

4,634.06 

$  5,390.59 


I 


I 


To  Special  Appropriations 

Eastern  Regional  Public  Library  Systems 

Books 

Supplies  and  Materials 

Personal  Services 

Total 


$127,619.90 
14,544.01 
23,606.85 

$165,770.76 


M4 


845 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  hv  the  Trustees,  payment  of  bills  was  authorized  to  be 
charged  as  follows  for  the  month  of  March,  1973,  provided  that  payment  of 
bills  from  City  Appropriations  have  the  approval  of  City  Auditor: 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 


Total 


MARCH 

$433,592.16 

85,573.18 

16,202.70 

188,743.37 

2,778.23 

$726,889.64 


$    211.66 

544.87 

4.634.06 

$  5,390.59 


I 


I 


CO 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total 


$127,619.90 
12,074.91 
23,606.85 

$163,301.66 


I 


I 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
May  21,  1973. 

The  Director  reported  receipt  of  Circular  Letters  1  and  2  from  Mayor's 
Office.. 

The  Director  reported  agreement  had  been  reached  between  the  Library  and 
the  Professional  Staff  Association.  The  new  contract  will  cover  a  period  of 
2  1/2  years,  i.e.  January  1,  1973  to  June  30,  1975.  Under  the  terms  of  the 
contract  the  Professional  Staff  Association  members  will  receive  a  5%  increase 
for  all  of  1973;  a  2%  increase  January  1,  1974  to  June  30,  1974.  and  a  5% 


I 


I 


increase  July  1.  1974  to  June  30,  1975. 
also  included. 


There  were  some  fringe  benefit  increases 


The  Director  expressed  the  feeling  that  the  agreement  showed  a  good  deal  of 
responsibility  on  the  part  of  the  Professional  Staff  Association.  It  was 
understood  by  all  concerned  that  there  will  be  no  supplementary  budget  to  ac- 
comodate these  increases.  The  agreement  will  result  in  the  loss  of  one  job  for 
approximately  ewery   $12,000.  encumbered  by  the  increase. 

The  terms  of  the  agreement  will  now  be  presented  to  the  Professional  Staff 
Association  membership  for  their  ratification. 

Mr.  Sasso  reported  on  the  work  stoppage  by  members  of  Local  1526  of  ASCME, 
the  non-professional  union,  on  Monday,  April  23,  between  11:30  a.m.  and  3:00  p.m. 
Although  leaders  of  that  Union  denied  that  this  was  a  planned  Union  meeting,  it 
was  obviously  planned  by  Union  leaders,  who  showed  no  interest  in  an  early  ter- 
mination of  this  action.  Everybody  participating  in  the  stoppage  was  informed 
that  their  absence  from  work  stations  was  unauthorized  and  would  be  charged  to 

pay. 

Upon  the  recommendation  of  City  Labor  Relations  lawyer,  Mr.  Daniel  Sullivan, 
the  Lecture  Hall  was  made  available  to  the  entire  group.  This  meeting  was  ad- 
dressed by  representatives  of  the  Union  International.  Most  people  returned  to 
their  work  at  3:00  p.m. 

A  meeting  was  held  the  following  day  at  which  four  representatives  of  the 
Union  Local  spoke.  Four  main  items  of  grievance  were  identified: 

1.  Truckers  having  to  pick  up  money  from  the  branches. 

2.  Overall  security  in  Library  buildings. 

3.  Recently  enforced  dress  codes. 

4.  Promotional  examinations  for  certain  Civil  Service  positions  --  to 
be  limited  to  in-house  staff. 

There  was  also  a  proposal  for  the  formation  of  a  Joint  Management  -  Staff  Com- 
mittee. 

The  Library's  responses  to  these  problems  were  totally  rejected  by 
Mr.  Michael  Botello  (the  International  official)  and  he  and  his  people  left 
the  meeting.  On  the  following  day,  the  union  representatives  tried  to  meet  with 
the  Mayor.  They  did  meet  with  Mr.  Edward  Sullivan,  the  Deputy  Mayor. 

The  Director  pointed  out  that  there  are  grievance  procedures  established 
to  handle  any  problems  of  this  nature.  With  the  approval  of  the  Board  he  in- 
tends to  arrange  a  meeting  of  Library  representatives  with  the  Deputy  Mayor. 

The  Director  reported  that  the  City  is  negotiating  for  possible  uses  of 
the  former  Charlestown  Branch  Library  building.  This  will  probably  be  resolved 
by  mid-summer.  The  Library  will  retain  materials  there  until  this  occurs.  Upon 
the  Director's  request,  and  on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  Director  be,  and  hereby  is,  authorized,  at  his 

discretion,  to  declare  the  former  Charlestown  Branch  Library 
building  to  be  surplus  property,  inasmuch  as  the  former 
Charlestown  Branch  Library  building  is  to  be  vacated  by  the 
Library  and  is  no  longer  necessary  for  the  Library's  operations. 


34(> 


347 


The  Director  reported  that  wery   significant  increases  have  occured  in  the 
circulation  of  materials  for  the  General  Library,  and  in  the  use  of  the  new 
building  for  study  purposes.  He  expects  this  trend  will  continue. 

A  number  of  successful  programs  have  already  been  held  in  the  new  building 
and  a  good  range  of  programs  are  planned  for  the  future.  The  Director  intends 
to  seek  funding  support  from  the  National  Endowment  for  the  Humanities  for 
programs  over  the  next  year. 

It  was  agreed  to  postpone  the  Annual  Meeting  to  Tuesday,  May  15,  1973. 
Further  meetings  will  be  held  on  May  25  and  June  8.  On  motion  duly  made  and 
seconded,  it  was 

VOTED:  that  the  annual  meeting  be  postponed  from  Monday,  May  7,  1973 
to  Tuesday,  May  15,  1973. 

The  President  noted  that  his  Presidential  term  was  nearing  an  end.  During 
this  term,  he  felt  the  Library  had  been  through  a  wery   intense  period  and  he 
expressed  his  thanks  to  all  members  of  the  Board  for  their  cooperation. 

Dissolved  at  5:45  p.m. 


I 


I 


First  Vote  for  Secretaries  Pro  Tem 

Mr.  Canham  voted  for  Philip  J.  McNiff  and  John  J.  Connolly,  Monsignor 
Murray  voted  for  Philip  J.  McNiff  and  John  J.  Connolly,  Mr.  Parker  voted 
for  Philip  J.  McNiff  and  John  J.  Connolly,  and  Mr.  Rabb  voted  for  Philip 
J.  McNiff  and  John  J.  Connolly;  and  Philip  J.  McNiff  and  John  J.  Connolly 
were  declared  elected  Secretaries  Pro  Tem. 

On  motion  duly  made  and  seconded,  it  was 


VOTED: 


and 


CO 


VOTED: 


y. 


that  any  member  of  the  Board  of  Trustees  be  and  hereby 
is  authorized  to  sign  on  behalf  of  the  Board  bills, 
special  drafts,  and  payrolls  of  the  Library. 

that,  until  the  next  annual  meeting,  the  President,  or 
Vice  President,  or  in  the  inability  of  either,  any  member 
of  the  Board,  and  by  delegation  the  Director,  or  the 
Associate  Director,  be  and  he  hereby  is  authorized  to  sign 
any  and  all  contracts  voted  to  be  made  by  the  Board  in  the 
name  and  behalf  of  the  City  of  Boston  and  any  and  all  com- 
munications in  connection  with  the  award  of  contracts  so 
voted  or  recommended  to  be  so  voted  and  to  authorize  pay- 
ments under  contracts  so  voted. 


Minutes  of  Annual  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Tuesday,  May  15,  1973 


The  President  stated  that  membership  on  Standing  Committees  for  the  ensuing 
year  would  be  as  follows: 


The  annual  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  was  held  in  the  Trustees  Room  at  4:50  p.m. 

Present:  Messrs  Canham,  Murray,  Parker,  and  Rabb,  Trustees. 

The  President,  Mr.  Rabb,  in  the  chair. 

The  Administrative  Agency  then  proceeded  to  elect  viva  voce  its  officers 
for  the  ensuing  year. 

First  Vote  for  President 

Mr.  Canham  voted  for  Edward  G.  Murray,  Monsignor  Murray  voted  present, 
Mr.  Parker  voted  for  Edward  G.  Murray,  and  Mr.  Rabb  voted  for  Edward 
G.  Murray;  and  Edward  G.  Murray  was  declared  elected  President. 

First  Vote  for  Vice  President 

Mr.  Canham  voted  for  Augustin  H.  Parker,  Monsignor  Murray  voted  for 
Augustin  H.  Parker,  Mr.  Parker  voted  present,  and  Mr.  Rabb  voted  for 
Augustin  H.  Parker;  and  Augustin  H.  Parker  was  declared  elected  Vice 
President. 

First  Vote  for  Secretary 

Mr.  Canham  voted  for  Liam  M.  Kelly,  Monsignor  Murray  voted  for  Liam  M. 
Kelly,  Mr.  Parker  voted  for  Liam  M.  Kelly,  and  Mr.  Rabb  voted  for  Liam 
M.  Kelly;  and  Liam  M.  Kelly  was  declared  elected  Secretary. 


I 


I 


BUILDINGS 

Msgr.  Murray,  Chairman 
Mr.  Canham 
Mr.  Parker 
Mr.  Rabb 
Mrs.  White 


FINANCE 

Mr.  Parker,  Chairman 
Mr.  Canham 
Msgr.  Murray 
Mr.  Rabb 
Mrs.  White 


PERSONNEL 

Mr.  Rabb,  Chairman 
Mr.  Canham 
Msgr.  Murray 
Mr.  Parker 
Mrs.  White 


The  President  stated  that  the  Trustees  as  the  appointive  body  must  make 
provision  at  the  annual  meeting  for  hearings  of  Civil  Service  personnel  when 
and  as  needed  during  the  ensuing  year. 

On  motion  duly  made  and  seconded,  it  was 


VOTED: 


and 

FURTHER 

VOTED: 


I 


I 


that  we,  the  Trustees  of  the  Boston  Public  Library,  having 
appointive  authority  over  the  Civil  Service  personnel  at  the 
Library,  do  appoint  one  of  our  members,  Edward  G.  Murray,  Trustee, 
to  hold  and  conduct  hearings  in  accordance  with  Chapter  31  of  the 
General  Laws  whenever  the  said  hearings  are  deemed  necessary; 


that  in  the  event  of  the  unavailability  of  Edward  G.  Murray, 
President,  Augustin  H.  Parker,  Vice  President,  is  hereby  author- 
ized to  conduct  the  above-mentioned  hearings;  this  power  to  be 
valid  only  until  the  expiration  of  the  appointment  of  any  member 
of  this  Board. 


*Vote  taken  again  at  meeting  of  June  8,  1973. 


UH 


349 


The  President  then  appointed  Li  am  M.  Kelly  as  Secretary  of  Comnittees  and 
Philip  J.  McNiff  and  John  J.  Connolly  as  Secretaries  of  Committees  Pro  Tern  to 
serve  until  the  next  annual  meeting. 


Dissolved  at  5:00  p.m. 


L<H 


Secretary 


I 


I 


The  Secretary  qualified  for  office  by  taking  the  following  oath 

I,  Liam  M.  Kelly,  solemnly  swear  that  I  will  well 
and  faithfully  perform  all  the  duties  incumbent  upon  me 
as  Secretary  of  the  Trustees  of  the  Public  Library  of 
the  City  of  Boston;  so  help  me  God. 


Sworn  and  subscribed  to  before  me  this^^'^^day  of 
Suffolk  County,  s.s.,  Massachusetts. 


CO 


A.D/  1973  at  Boston, 


r 


Notary  Public 


The  Secretaries  Pro  Tem  qualified  for  office  by  taking  the  following  oaths: 

I,  Philip  J.  McNiff,  solemnly  swear  that  I  will  well  and 
faithfully  perform  all  the  duties  incumbent  upon  me  as 
Secretary  Pro  Tem  of  the  Trustees  of  the  Public  Library  of 
the  City  of  Boston;  so  help  me  God. 


I 


I,  John  J.  Connolly,  solemnly  swear  that  I  will  well  an^ 
faithfully  perform  all  the  duties  incumbent  upon  me  as 
Secretary  Pro  Tem  of  the  Trustees  of  the  Public  Library 
of  the  City  of  Boston;  so  help  me  God. 


Sworn  and  subscribed  to  before  me  this^f^da 
Suffolk  County,  s.s.,  Massachusetts. 


t  Boston, 


.p/-^^ 


Notary  Public 


I 


I 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Tuesday,  May  15,  1973 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:50  p.m. 

Present:  Messrs  Canham,  Murray,  Parker  and  Rabb,  Trustees 
The  President,  Monsignor  Murray,  in  the  chair. 

The  minutes  of  the  regular  meeting  of  April  6,  1973,  as  presented,  were 
approved. 

As  a  result  of  public  advertising,  five  bids  were  received  for  furnishing, 
delivering  and  installing  microfilm  and  microfiche  cabinets.  On  motion  duly 
made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  L.  Goldstein  &  Son,  Inc., 
244  Brighton  Avenue,  Boston,  Massachusetts,  the  lowest 
eligible  and  responsible  bidder  in  the  public  bidding,  a 
contract  for  furnishing,  delivering  and  installing  micro- 
film and  microfiche  cabinets,  as  specified  in  the  speci- 
fications, at  a  total  cost  not  to  exceed  ten  thousand 
nine  hundred  eighty-six  dollars  ($10,986.00). 

The  Director  reported  that  the  terms  of  the  settlement  with  the  Profes- 
sional Staff  Association  had  been  ratified  by  the  Association's  membership. 

In  response  to  a  proposal  from  the  non-professional  union,  a  Joint  Manage- 
ment Staff  Committee  has  been  formed  and  the  first  meeting  had  taken  place.  The 
Committee  is  comprised  of  five  members  from  each  side. 

The  Director  proposed  that  the  position  of  Assistant  Superintendent  of  Library 
Buildings  be  eliminated  from  the  Table  of  Organization.  The  last  holder  of  this 
title  had  been  on  extended  leave  of  absence  and  has  now  taken  a  job  elsewhere. 
The  position  has  become  redundant.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  position  of  Assistant  Superintendent  of  Library 
Buildings  be,  and  hereby  is,  removed  from  the  Table  of 
Library  Organization. 

The  Director  reported  that  the  Buildings  Department  is  currently  drawing  up 
a  program  to  paint  and  refurbish  the  Research  Library  building.  As  this  work  is 
completed  the  respective  services  will  be  set  up  in  their  new  locations.  The 
total  program  for  restoring  and  renovating  the  Research  Library  building  is 
going  to  be  dependent  on  how  much  funding  is  available  for  this  purpose.  The 
only  City  funding  available  this  year  for  capital  improvements  will  be  used 
for  building  the  new  Dudley  Street  Branch  Library.  All  library  monies  have 
been  eliminated  from  the  1974  Federal  Budget. 

The  Director  reported  that  a  very  fine  series  of  programs  were  presented 
during  the  past  month  in  the  new  Lecture  Hall.  Film  programs  for  the  summer 
months  are  now  being  set  up. 


350 


351 


The  budget  for  the  Eastern  Regional  Library  Services  had  been  approved  by 
the  Board  of  Library  Commissioners.  The  amount  for  fiscal  year  1974  is  $1,364,438, 
The  amount  for  the  "Library  of  Last  Recourse"  program  is  $142,000.  On  motion 
duly  made  and  seconded,  it  was 

VOTED:  that  the  Budget  for  the  fiscal  year  1974  for  operation 

of  the  Eastern  Regional  Library  System  be  adopted  as  follows; 

SCHEDULE  A  SCHEDULE  B 


CI 

C2 

SERVICES 

SERVICES 

TOTAL 

— 

Personnel 

$287,279 

$193,950 

$481, 

,229 

Books 

and  Library  Material 

75,000 

462,058 

537, 

,058 

Audio- 

-Visual 

Material 

35,000 

165,000 

200, 

,000 

Contractual 

Services 

17,000 

17,000 

34. 

,000 

Other 

Operating  Expenses 

56,076 

56,075 

112, 

,051 

Total 


$470,355    $894,083   .$1,364,438 


The  Museum  of  Fine  Arts  has  inititated  a  program  of  selling  membership  cards 
to  libraries.  These  cards  will  be  circulated  by  the  libraries  to  encourage 
broader  based  participation  in  the  Museum's  activities.  It  was  the  sense  of 
the  Board  members  that  the  Library  should  not  participate  in  this  program. 

The  Director  outlined  the  library  section  of  the  proposed  reorganization 
plan  submitted  by  the  Secretary  of  Educational  Affairs  for  the  Commonwealth 
of  Massachusetts.  He  noted  the  emphasis  on  Television  and  "Media".  He  sug- 
nested  that  what  was  needed  was  a  move  to  strengthen  Library  commitments  -- 
not  a  weakening  of  the  Library's  position  under  Television,  He  indicated  that 
he  expected  to  meet  with  the  Secretary  and  intended  td  propose  that  his  reor- 
ganization follow  the  same  lines  as  the  National  Commission  for  Libraries  and 
Information  Services.  /\  I  l/f 

Dissolved  at  5:30  p.m.  p^^  ^ 

Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  June  8,  1973 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:50  p.m. 

Present:  Messrs  Maher,  Murray,  Parker,  Rabb,  and  Mrs.  White,  Trustees. 

The  President,  Monsignor  Murray,  in  the  chair. 

The  President  welcomed  Mr.  Frank  B.  Maher  to  the  Board. 

The  minutes  of  the  annual  meeting  of  May  15,  1973,  as  presented,  were 
approved. 


1 


I 


1 


I 


CO 


I 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  April  ,1973.  provided 
that  expenditures  from  City  Appropriations  have  the  approval  of  the  City 
Auditor:  ^p^j^ 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total 


To  Trust  Funds 


Contractual  Services 
Supplies  and  Materials 
Books 
Equipment 

Total 

To  Special  Appropriations 

Eastern  Regional  Public  Library  Systems 

Books 

Supplies  and  Materials 

Personal  Services 

Total 


$436,332.73 

64,623.21 

8,663.42 

95,510.34 

192.00 

$605,311.70 


$  1,578.73 

12,745.70 
2,130.75 

$  16,455.18 


$  99.849.34 
10,789.78 
25,067.12 

$135,706.24 


Following  approval  by  the  Director  and  in  accordance  with  authority  delegated 
to  him  by  the  Trustees,  payment  of  bills,  was  authorized  to  be  charged  as  follows 
for  the  month  of  April,  1973,  provided  that  payment  of  bills  from  City  Appropri- 
ation have  the  approval  of  the  City  Auditor: 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total 


To  Trust  Funds 


Contractual  Services 
Supplies  and  Materials 
Books 
Equipment 


APRIL 

$436,322.73 

53,499.89 

3,194.79 

95,510.34 

10.572.57 

$599,100.32 


$  1,578.73 

12,745.70 
2.130.75 


Total 


$  16,455.18 


852 


353 


To  Special  Appropriations 
Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total 


$  99,849.34 

4,579.22 

25,067.12 

$129,495.68 


I 


I 


and 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
June  18,  1973. 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
July  16,  1973. 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
August  13,  1973. 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
September  10,  1973. 


and 


and 


CO 

o 


I 


I 


I 


I 


The  Director  reported  that  the  Shipping  Department's  panel  truck  drivers  have 
raised  a  serious  grievance  concerning  their  having  to  pick  up  money  at  the  branch 
libraries.  The  drivers  raised  the  problem  in  the  interests  of  their  own  safety. 
They  would  be  willing  to  continue  the  practice  if  they  are  paid  a  premium.  Various 
alternatives  to  this  practice  were  being  considered,  including  a  return  to  con- 
tracting for  panel  truck  services.  The  viable  alternatives  will  be  discussed  by 
the  staff -management  committee. 

In  response  to  public  bidding,  only  one  bid  was  received  for  the  leasing  of 
2  panel  trucks.  On  motion  duly  made  and  seconded,  it  was 


VOTED: 


that  there  be  entered  into  with  Warren  Coveney's  Ford 
Sales,  Inc.,  777  Washington  Street,  Newton,  Massachusetts, 
the  sole  bidder  in  the  public  bidding,  a  contract  for  the 
leasing  of  two  panel  trucks  during  the  period  July  1,  1973 
through  June  30,  1974,  at  the  following  rates: 


Monthly  rental  cost  per  truck 
Mileage  charge  per  mile 


$261.00 
$   .09 


The  Director  read  the  new  terms  of  the  agreement  that  had  been  reached 
with  the  Professional  Staff  Association. 

The  new  salary  scales  provide  for  an  increase  of  5%  beginning  January  1, 
1973  through  December  31,  1973;  an  increase  of  2%  January  1,  1974  through 
June  30,  1974,  and  an  increase  of  5%  July  1,  1974  through  June  30,  1975. 
Authorization  was  requested  for  the  President  or  Vice  President  to  sign  the 
contract  on  behalf  of  the  Board.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  President  or  the  Vice  President  be,  and  he  is 
hereby  authorized  to  sign  on  behalf  of  the  Board  of 
Trustees  of  the  Public  Library  of  the  City  of  Boston ^ 
an  Agreement  between  the  Library  Department  of  the  City 
of  Boston  and  the  Boston  Public  Library  Professional 
Staff  Association  for  the  period  January  1,  1973  through 
June  30,  1975. 

The  new  scale  of  management  salaries  that  had  been  presented  earlier  were 
approved;  the  scale  provides  for  an  increase  of  5%  effective  January  1 ,  1973 
through  December  31,  1973.  There  was  unanimous  agreement  that  the  Chairman  of 
the  Personnel  Committee  should  take  up  the  question  of  the  salaries  of  the 
Director  and  Associate  Director  with  the  Mayor. 

The  President  stated  that  the  Trustees  as  the  appointive  body  make  pro- 
visions  at  the  annual  meeting  for  hearings  of  Civil  Service  personnel  when  and 
as  needed  during  the  ensuing  year.  Inasmuch  as  Mr.  Canham's  term  of  office  had 
expired  and  a  successor  had  been  appointed,  it  was  necessary  to  have  a  new  vote 
taken.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  we,  the  Trustees  of  the  Boston  Public  Library,  having 
appointive  authority  over  the  Civil  Service  personnel  at  the 
Library,  do  appoint  one  of  our  members,  Edward  G.  Murray,  Trustee 
to  hold  and  conduct  hearings  in  accordance  with  Chapter  31  of  the 
General  Laws  whenever  the  said  hearings  are  deemed  necessary; 


854 


MAY 


JUNE 


JULY 


355 


and 

FURTHER  ^  ^^   .  .  M 

VOTED:  that  in  the  event  of  the  unavailability  of  Edward  G.  Murray, 

President,  Augustin  H.  Parker,  Vice  President,  is  hereby  author- 
ized to  conduct  the  above-mentioned  hearings;  this  power  to.be 
valid  only  until  the  expiration  of  the  appointment  of  any  member 
of  this  Board. 

The  Director  brought  to  the  attention  of  the  Board  that  provision  needed 
to  be  made  for  covering  for  routine  signatures  during  the  summer  recess  when 
the  Director  may  be  absent  from  the  Library.  On  motion  duly  made  and  seconded, 
it  was 

VOTED:  that  effective  June  11,  1973  through  September  10,  1973 
in  any  absence  of  the  Director,  and  Librarian,  Philip  J. 
McNiff,  the  name  of  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  be  substituted 
for  that  of  the  Director,  and  Librarian,  in  all  votes  taken 
by  the  Board  of  Trustees  whenever  the  Director,  and  Librarian 
has  been  authorized  to  accept  gifts,  payments  made  in  recogni- 
tion for  special  services  rendered,  and  payments  received  for 
publications  and  prints  executed  under  Library  sponsorship 
which  in  amount  are  not  more  than  two  thousand  five  hundred 
dollars  ($2,500.00);  to  make  authorized  expenditures  from 
principal  and/or  income  of  certain  trust  funds;  to  enter 
into  contracts  on  behalf  of  the  Board  when  such  contracts 
have  been  authorized  by  the  Board;  and  to  authorize  payments 
under  contracts  entered  into. 

The  Director  reported  receipt  of  Circular  Letter  Nos.  4,5,6,7,  and  8 
from  the  Mayor's  Office. 


I 


I 


CO 

o 


I 


I 


Dissolved  at  5:10  p.m. 


Secretary 


iy&j( 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  September  28,  1973 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:50  p.m. 

Present:  Messrs  Maher.  Parker,  Rabb,  and  Mrs.  White,  Trustees 

The  President,  Monsignor  Murray,  in  the  chair. 

The  minutes  of  the  regular  meetings  of  May  15,  and  June  8,  1973,  as  presented, 
were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  months  of  May,  June  and  July  1973, 
provided  that  expenditures  from  City  Appropriation  have  the  approval  of  the 
City  Auditor: 


I 


I 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


$535,689.43 

62,686.28 

12,283.83 

67,247.37 

521.00 


$437,742.69  $544,513.05 

4,737.95   79,995.22 

17,477.26   14,794.25 

79,891.05   49,538.24 

1,182.20     380.00 


Total 


To  Trust  Funds 


Contractual  Services 

Books 

Equipment 

Total 


$678,427.91  $541,031.15  $689,220.76 


$  5,325.12  $  4,313.51  $    334.54 

2,282.27   18,083.68 
2,090.85 


$  5,325.12  $  8,686.63  $  18,418.22 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

Total 


$  66,786.04  $  87,232.10  $  26,439.35 

4,693.34  5,729.45  10,194.35 

31,009.11  34,492.82  42,032.48 

$102,488.49  $127,454.37  $  78,666.18 


Following  approval  by  the  Director  and  in  accordance  with  authority  delegated 
to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged  as  follows 
for  the  months  of  May,  June  and  July  1973,  provided  that  payment  of  bills  from 
City  Appropriation  have  the  approval  of  the  City  Auditor: 


MAY 


JUNE 


JULY 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


$535,689.43 

78,837.45 

17,373.85 

67,247.37 

2,042.52 


$437,742.69  $544,513.05 

21,158.77  100,655.67 

14,962.43   12,032.52 

79,891.05   49,538.24 

4,105.47   27,273.62 


Total 


$701,190.62  $557,860.41  $734,013.10 


To  Trust  Funds 


Contractual  Services 

Books 

Equipment 

Total 


$  5,325.12 


$  4,313.51  $  334.54 
2,282.27  18,083.68 
2.090.85 


$  5,325.12  $  8,686.63  $  18,418.22 


356 


357 


MAY 


JUNE 


JULY 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total 


$  66,786.04  $  87,232.10  $  26,439.35 

8,623.24  11,728.74  13,643.86 

31,009.11  34.492.82  42,032.48 

$106,418.39  $133,453.66  $  82,115.69 


I 


I 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the  Board 
was  approved  as  follows: 

On  25  June  1973 

Award  of  contract  for  furnishing,  delivering,  and  installing  one 
CompuWnter  II: 

VOTED:  that  there  be  awarded  to  Grant  Graphics  Division 
of  Compugraphic  Corporation,  Second  Avenue,  North- 
west Industrial  Park,  Burlington,  Massachusetts, 
the  lowest  eligible  and  responsible  bidder  in  the 
public  bidding,  a  contract  for  furnishing,  deliver- 
ing, and  installing  one  CompuWriter  II,  as  specified 
in  the  specifications,  at  a  total  cost  not  to 
exceed  ten  thousand  three  hundred  ninety  dollars 
($10,390.00). 

Award  of  contract  for  furnishing,  delivering  and  installing 
one  headliner  machine: 

VOTED:  that  there  be  entered  into  with  Grant  Graphics  Division 
of  Compugraphic  Corporation,  Second  Avenue,  Northwest 
Industrial  Park,  Burlington,  Massachusetts,  the  lowest 
eligible,  responsible  and  responsive  bidder  in  the  public 
bidding,  a  contract  for  furnishing,  delivering  and  instal- 
ling one  headliner  machine,  as  specified  in  the  specifi- 
cations, at  a  total  cost  not  to  exceed  four  thousand  ninety- 
five  dollars  ($4,095.00). 

On  27  August  1973 

Acceptance  of  instrument  of  lease  of  the  premises  situated  at 
1*33  Main  Street,  North  Reading,  Massachusetts: 

VOTED:  that  the  Board  of  Trustees  in  charge  of  the  Library  Department 
of  the  City  of  Boston,  acting  in  the  name  of  and  for  the  City 
of  Boston,  do  hereby  accept  an  instrument  of  lease  by  and  between 
RUTH  S.  OPPENHEIM  and  JERROLD  N.  OPPENHEIM,  TRUSTEES,  AS  THEY  ARE 
TRUSTEES  UNDER  AN  INDENTURE  OF  TRUST  DATED  FEBRUARY  18,  1967, 
of  the  premises  situated  at  133  Main  Street,  North  Reading,   ^ 
Massachusetts,  subject  to  the  rental,  terms .agreements,  conditions, 
and  covenants  set  forth  in  said  instrument  of  lease; 


CO 


I 


I 


a  nrl 

VOTED:  that  Philip  J.  McNiff,  Director,  and  Librarian,  of  the  Public 

Library  of  the  City  of  Boston,  be  and  hereby  is  authorized  and 

directed  in  the  name  and  behalf  of  the  Board  of  Trustees  in  charge 

of  the  Library  Department  of  the  City  of  Boston  to  execute  said 
instrument  of  lease  in  quadruplicate. 

Award  of  contract  for  supplying  and  delivering  miscellaneous  offset 
paper  supplies: 

VOTED:  that  there  be  entered  into  with  Rourke-Eno  Paper  Co.,  Inc. 
11  Industrial  Way,  Wilmington,  Massachusetts,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding,  a 
contract  for  supplying  and  delivering  miscellaneous  offset 
paper  supplies,  as  specified  in  the  specifications,  at  a 
total  cost  not  to  exceed  seventeen  thousand  nine  hundred 
eleven  dollars  and  fifty-five  cents  ($17,911.55). 

The  Director  brought  to  the  attention  of  the  Board  that  provisions  should 
be  made  for  the  addition  of  the  name  of  John  J.  Doherty,  Assistant  Director, 
to  the  vote  concerning  the  signing  of  payrolls.  Therefore,  in  accordance  with 
the  usual  practice  in  the  matter  of  signing  payrolls,  on  motion  duly  made  and 
seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director 
or  upon  his  delegation  John  J.  Connolly,  Associate  Director, 
or  Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  or  John  J.  Doherty,  Assistant  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period 
not  to  exceed  four  weeks  from  October  8,  1973. 

The  minutes  of  the  meeting  of  the  Committee  on  Finance  held  on  May  25,  1973, 
as  presented,  were  approved. 

The  Director  reported  that  subsequent  to  the  Trustees'  action  discharging 
Mr.  David  Ostiguy,  an  appeal  was  heard  by  the  Civil  Service  Commission.  The 
result  of  this  hearing  has  not  yet  been  announced.  The  vote  taken  by  the  Trustees 
concerning  the  discharge  of  Mr.  Ostiguy  was  approved  as  follows: 


On  30  July  1973 


I 


I 


VOTED:  that  the  action  o 
delegated  by  the 
and  conduct  heari 
the  General  Laws, 
1973  be  confirmed 
was  absent  approx 
working  days  duri 
July  3,  1973,  and 
sent  on  numberous 
day. 


f  the  President,  acting  on  authorization 
Board  of  Trustees  on  8  June  1973  to  hold 
ngs  in  accordance  with  Chapter  31  of 
discharging  David  Ostiguy  as  of  July  31, 
for  the  reasons  that  he,  David  Ostiguy, 
imately  one  hundred  thirty-one  full 
ng  the  period  of  June  9,  1972  through 
that  he,  David  Ostiguy,  was  also  ab- 
other  occasions  for  part  of  the  working 


The  Director  reported  that  four  staff  members  above  the  P3  rank  recently 
retired.  It  was  a  standard  library  procedure  to  designate  such  people  as 
Officers  Emeritus  of  the  Library.  He  expressed  the  hope  that  an  annual  pro- 
9ram  could  be  initiated  to  honor  such  people.  On  motion  duly  made  and  seconded 
It  was 


8B5 


.359 


^y 


and 


and 


and 


VOTED:  that  Ruth  Cannell  who  retired  from  the  Library 

on  April  30,  1973  be  and  hereby  is  appointed  Chief, 
General  Library  Services  Office  Emeritus. 

VOTED:  that  Mary  McDonough  who  retires  from  the  Library  on 

November  30,  1973  be  and  hereby  is  appointed  Chief  of 
Preparation,  Resources  and  Processing  Division  Emeritus. 

VOTED:  that  Madeline  Holt  who  retires  from  the  Library  on 
December  28,  1973  be  and  hereby  is  appointed  Branch 
Librarian  Emeritus. 

VOTED:  that  01  lie  Partridge  who  retires  from  the  Library  on 
December  31,  1973  be  and  hereby  is  appointed  Senior 
Readers  and  Information  Services  Librarian  Emeritus. 

The  Chairman  of  the  Personnel  Committee  reported  that  an  increase  of  five 
percent  for  the  salaries  of  the  Director  and  the  Associate  Director  had  been 
approved.  On  motion  duly  made  and  seconded  it  was 

VOTED:  that,  effective  January  1,  1973,  the  salary  of  Philip 

J.  McNiff,  Director,  and  Librarian,  be  increased  from 

$31,650.  per  annum  to  $33,232.50  per  annum, 
and 

VOTED:  that  effective  January  1,  1973,  the  salary  of  John 

J.  Connolly,  Associate  Director,  be  increased  from 

$26,375.  per  annum,  to  $27,693.75  per  annum. 

The  Director  noted  that  it  was  now  time  for  the  leases  of  the  Adams  Street 
and  the  Orient  Heights  Branch  Library  buildings  to  be  renewed.  This  was  done 
by  the  Library  in  the  past,  but  the  responsibility  has  now  been  taken  over  by 
the  Public  Facilities  Commission. 

The  Director  reported  that  it  was  necessary  to  renew  a  contract  with  the 
F.  W.  Faxon  Company  for  supplying  serials  and  periodicals.  The  Library  has  been 
doing  this  for  the  past  three  years  following  an  agreement  with  Boston  Finance 
Commission.  Last  year's  contract  was  written  not  to  exceed  $125,000.  This 
year's  contract  will  probably  have  to  be  increased  to  $150,000.  due  to  price 
inflation.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into,  without  public  advertis- 
ing, with  F.  W.  Faxon  Company,  Inc.,  15  Southwest 
Park,  Westwood,  Massachusetts,  a  contract  for  (1) 
supplying  periodicals  and  serials  for  the  year  1974 
and  (2)  servicing  the  subscriptions  for  the  individu- 
al items  throughout  the  year,  subject  to  the  terms, 
agreements,  and  conditions  set  forth  in  said  contract. 

The  Director  reported  that  the  Architects  of  the  new  Dudley  Street  Branch 
Library  are  now  in  the  final  stages  of  completing  the  working  drawings.  The 
Library  has  submitted  a  request  for  $200,000  of  Federal  funds  --  this  money 
would  come  out  of  Title  I  of  the  LSCA  funds  that  are  currently  impounded. 

The  Director  reported  that  the  Library  has  not  yet  received  an  official 
statement  from  the  City  as  to  what  is  the  Library's  approved  budget  for  the 
current  18-month  fiscal  period.  He  felt  it  was  desirable  that  the  amount 
approved  by  the  Council  should  be  read  into  the  record.  This  amount  is 
$12,415,169.51. 


A  schedule  of  meetings  of  the  Board  of  Trustees  for  1973-74  was  presented 
The  schedule  is  as  follows: 


I 


I 


CO 

o 


I 


I 


September  28 
October  12 
October  26 
November  9 
December  14 
January  11 
January  25 
February  8 
February  22 
March  8 
March  22 
April  5 
April  26 
May  6 
May  24 
June  14 
June  28 


Full  Board 

Commi  ttee 

Full  Board 

Committee 

Full  Board 

Commi  ttee 

Full  Board 

Committee 

Full  Board 

Committee 

Full  Board 

Commi  ttee 

Full  Board 

Full  Board  -  Annual 

Commi  ttee 

Committee 

Full  Board 


The  Director  reported  receipt  of  Circular  Letters  11,  12,  13,  14,  15  and 
16  from  the  Mayor's  Office. 


Dissolved  at  5:10  p.m. 


vL 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  October  26,  1973 


I 


I 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:30  p.m. 

Present:  Messrs  Maher,  Murray,  Parker  and  Rabb,  Trustees. 

The  President,  Monsignor  Murray,  in  the  chair. 

The  minutes  of  the  meeting  of  September  28,  1973,  as  presented,  were  approved 


3r>o 


.301 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  months  of  August  and  September  1973, 
provided  that  expenditures  from  City  Appropriation  have  the  approval  of  the 
City  Auditor: 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


I 


1 


AUGUST 


SEPTEMBER 


TOTAL 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 
Equipment 

TOTAL 

To  Special  Appropriations 

Eastern  Regional  Public  Library  System 


AUGUST 

SEPTEMBER 

$431,949.23 

83,373.55 

21,043.49 

78,138.24 

204.49 

$433,762.57 

32,294.06 

18,411.81 

81,528.32 

609.40 

$614,709.00 

$566,606.16 

$  1,496.68 

86.70 

1,343.95 

10,390.00 

$    123.00 

3,042.95 

747.02 

5.746.27 

$  13,317.33 

$  9,659.24 

To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 
Equipment 


TOTAL 


$  1,496.68 

96.70 

1,343.95 

10,390.00 

$  13,327.33 


$    123.00 

3,042.95 

747.02 

5,746.27 


$  9,659.24 


CO 

o 


To  Special  Appropriation 
Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 


TOTAL 


$  43,937.86 

5,590.36 

34.917.64 

$  84,445.86 


$  29,545.18 
15,832.71 
30.605.82 

$  75.983.71 


I 


I 


Books 

Supplies  and  Materials 

Personal  Services 


TOTAL 


$  43.937.86 

5.659.09 

34.917.64 

$  84,514.59 


$  29.545.18 

3.517.08 

30.605.82 

$  63.668.08 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  months  of  August  and  September  1973.  provided  that  payment 
of  bills  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


AUGUST 


SEPTEMBER 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

TOTAL 


$431,949.23 

88.867.78 

21,133.63 

78,138.24 

2.337.60 

$622,426.48 


$433,762.57 

47,130.47 

9,853.05 

81,528.32 

25.721.68 

$597,996.09 


I 


I 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff.  Director, 
or  upon  his  delegation  John  J.  Connolly.  Associate  Direc- 
tor, or  Liam  M.  Kelly.  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  Kevin  T.  FitzPa trick.  Super- 
visor, Business  Operations,  or  John  J.  Doherty,  Assistant 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  November  5,  1973. 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  John  J.  Connolly,  Associate  Direc- 
tor, or  Liam  M.  Kelly,  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Super- 
visor, Business  Operations,  or  John  J.  Doherty.  Assistant 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  December  3,  1973. 

The  Director  reported  that  it  was  now  necessary  to  add  the  name  of  John  J. 
Doherty.  Assistant  Director,  to  the  vote  authorizing  the  payment  of  all  vouchers 
or  bills  covering  expenditures.  On  motion  duly  made  and  seconded,  it  was 


and 


m2 


Sfv'? 


VOTED:  that  Philip  J.  McNiff,  or  upon  his  delegation,  John  J. 

Connolly,  Associate  Director,  or  John  J.  Doherty,  Assistant 
Director,  or  Liam  M.  Kelly,  Assistant  to  the  Director,  and 
Secretary  of  the  Trustees,  or  Kevin  T.  FitzPatrick,  Super- 
visor, Business  Operations,  be  and  hereby  is  authorized  to 
sign  on  behalf  of  the  Board  in  approval  of  the  payment  of 
all  vouchers  or  bills  covering  expenditures  incurred  in  terms 
of  one  quarter  of  the  1972  budget  allowances,  but  in  no  case 
exceeding  those  in  the  budget  estimates  for  the  fiscal  year 
1973,  as  shall  be  approved  by  the  Board  of  Trustees  prior  to 
December  31,  1972;  said  payments  to  be  reported  to  the  Board 
at  its  next  regular  meeting  for  confirmation. 

The  Director  reported  on  a  recent  confrontation  with  Local  1526  of  AFSCME. 
The  major  issues  related  to  requests  for  upgrading,  dress  code,  and  security. 
All  of  these  matters  had  been  raised  some  time  ago,  but  the  normal  grievance 
procedures  had  not  been  followed  through  by  the  Union.  Some  concessions  had 
been  made  by  the  Library  on  the  matter  of  dress  code,  but  the  administration  was 
firm  in  requiring  appropriate  dress  for  those  persons  working  directly  with  the 
public.  On  the  matter  of  security,  efforts  had  been  made  during  the  past  year  to 
bolster  security  arrangements  both  in  Central  and  in  the  branches.  Security  was 
a  matter  of  concern  for  everybody  in  the  Library.  The  ideal  arrangement  would  be 
to  have  uniformed  police  in  areas  where  there  are  real  problems.  General  service 
is  not  always  satisfactory.  Discussions  on  this  subject  were  continuing  with  the 
various  staff  groups. 

The  Director  reported  that  the  Consortium  Program  was  moving  ahead  and  a 
number  of  projects  were  currently  underway.  Efforts  were  underway  to  actually 
formalize  this  group,  and  a  constitution  was  being  drafted.  A  Union-list  of  the 
microform  holdings  of  the  five  members  was  about  to  be  published.  A  number  of 
other  institutions  have  expressed  interest  in  Consortium  membership. 

The  Director  reported  on  a  visit  by  Mr.  McEliece  and  Mr.  Kamin,  staff  members 
of  the  Committee  on  Investigation  of  the  House  Appropriations  Committee.  They 
were  concerned  with  the  effectiveness  of  the  NPAC  (National  Program  for  Acquisi- 
tions and  Cataloging)  Program.  Tremendous  benefits  have  been  derived  from  this 
program  by  libraries  throughout  the  United  States  and  around  the  world.  The 
Appropriations  Committee  was  concerned  as  to  the  continuous  justification  for 
program,  and  they  are  getting  the  view  that  it  is  the  most  effective  service 
offered  by  the  Library  of  Congress  and  that  it  needs  to  be  further  expanded. 


1 


I 


CO 

o 


I 


I 


the 


The  Library  recently  hosted  a  delegation  of  librarians  from  the  People's 
Republic  of  China.  The  Director  pointed  out  that  this  was  the  first  such  delega- 
tion to  visit  this  country  and  was  a  most  distinguished  group.  In  the  course  of 
their  visit,  they  offered  to  facilitate  the  exchange  of  materials  with  China. 


A  meeting  of  the  Associates  was  held  in  the  Lecture  Hall  of  the  General 
Library  on  the  evening  of  October  10.  Mr.  Elliot  Norton  gave  the  first  lect 
under  the  sponsorship  of  the  Charlotte  Cushman  Fund, 
presided  at  the  meeting  in  her  new  capacity  as  Chain 


ecture 
Mrs.  Richard  Ehrlich 
presiaea  at  tne  meeting  in  ner   new  tdpatiuy  a:s  unairman  of  the  Associates,  and 
the  Director  felt  that  she  had  done  an  excellent  job.  He  again  noted  that  it 
was  Mr.  Elliot  Norton  who  had  been  responsible  for  bringing  the  Charlotte  Cush- 
man Fund  to  the  Boston  Public  Library. 


On  Sunday,  October  14,  a  concert  was  held  in  the  Lecture  Hall  in  salute  to 
Roland  Hayes.  The  concert  was  given  by  his  daughter,  Afrika.  It  was  a  very 
successful  afternoon  and  brought  many  people  into  the  Library  who  had  never  been 


I 


I 


before  --  one  of  the  functions  of  a  meeting  such  as  this. 

The  Director  reported  that  during  the  week  of  October  14  the  I. A. P. A.  was 
meeting  in  the  Boston  area.  In  honor  of  this  the  Pan-American  Union  had  requested 
to  put  up  an  exhibit  and  hold  a  reception  in  honor  of  these  visitors.  The 
Director  expressed  confidence  that  there  will  be  international  benefits  accruing 
to  the  Library  resulting  from  this  occasion. 

The  Director  reported  that  an  excellent  book  exhibit  organized  under  the 
auspices  of  several  organizations  involved  with  world  peace.  This  exhibit  was 
presented  in  the  Concourse  Level  of  the  General  Library  in  celebration  of  U.N. 
Week  and  has  been  attracting  a  good  deal  of  attention.  He  expressed  the  hope 
that  this  can  be  made  an  annual  affair  and  that  the  exhibit  can  then  be  made 
available  to  other  libraries  in  the  Region. 

The  Director  reported  that  hearings  had  been  conducted  all  day  on  October  3 
by  the  National  Comnission  on  Libraries  and  Information  Services.  A  copy  of  the 
Commission's  draft  proposal  was  distributed  to  all  libraries  in  the  Region.  He 
felt  that  overall  the  program  was  disappointing  in  that  it  represents  a  top  down 
approach  that  is  too  academic  instead  of  being  concerned  with  the  development  of 
realistic  programs  at  the  local  level.  However,  it  is  doubtful  whether  there  will 
be  funding  for  any  such  program. 

The  Director  reported  that  as  part  of  a  long  range  bibliographic  services^ 
program,  a  program  has  now  been  developed  to  convert  to  book-form  the  Children  s 
Catalog,  General  Library  Catalog  and  the  Research  Library  Catalog.  This  plan 
calls  for  the  conversion  of  the  Children's  Catalog  between  January  and  June 
1974  with  the  revision  of  the  General  Library  Catalog  being  undertaken  during 
that  same  time  period. 


Dissolved  at  5:35  p.m. 


/^  UU^ 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  December  14,  1973 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:30  p.m. 

Present:  Messrs  Maher,  Murray,  Parker,  Rabb,  and  Mrs.  White,  Trustees. 

The  President,  Monsignor  Murray,  in  the  chair. 

The  minutes  of  the  meeting  of  October  26.  1973.  as  presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  a"d  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  October  1973.  provided  that 
expenditures  from  City  Appropriation  have  the  approval  of  the  City  Auditor. 

OCTOBER 


To  City  Apf>ropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

TOTAL 


$700,290.37 

58,781.38 

14,786.50 

76,355.68 

77.00 

$850,290.93 


BH4 


OCTOBER 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Books 


TOTAL 


$    165.00 

106.79 

5,408.85 

$  5,680.64 


1 


36: 


I 


The  Director  reported  that  authorization  to  sign  payrolls  as  well  as  authori 
zation  for  routine  operating  procedures  during  calendar  1974  were  needed  at  this 
time.  On  motion  duly  made  and  seconded,  it  was 


VOTED: 


To  Special  Appropriations 
Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  52,903.43 
11,399.78 
36.817.23 

$101,120.44 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  month  of  October,  1973,  provided  that  payment  of  bills  from 
City  Appropriations  have  the  approval  of  the  City  Auditor: 


OCTOBER 


To  City  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Books 


TOTAL 


$700,290.37 
28,867.35 
16,232.38 
76,355.68 
10.314.30 

$832,060.08 


$    165.00 

106.79 

5.408.85 

$  5,680.64 


I 


I 


that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  to  the 
Director,  and  Secretary  of  the  Trustees,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  December  31,  1973. 

and  VOTED:  that  Philip  J.  McNiff,  Director,  or  upon  his  delegation, 

Liam  M.  Kelly,  Assistant  to  the  Director,  and  Secretary 
of  the  Trustees,  or  John  J.  Doherty,  Assistant  Director, 
or  Louis  A.  Sasso,  Assistant  to  the  Director,  be  and 
hereby  is  authorized  to  act  on  behalf  of  the  Trustees 
in  the  administration  of  the  personnel  procedures  estab- 
lished by  them  for  the  appointment  of  all  officers  and 
employees  of  the  Library  up  to  but  not  including  the 
level  immediately  below  that  of  the  Director,  and  to  fix 
the  remuneration  for  all  such  officers  and  employees 
subject  to  the  salary  and  wage  scales  as  currently  estab- 
lished by  vote  of  the  Trustees,  said  appointments  and 
changes  in  remuneration  to  be  reported  to  the  Trustees  at 
their  next  meeting  for  confirmation. 


and 


and 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  52,903.43 

8,882.22 

36.817.23 

$  98,602.88 


VOTED:  that  Philip  J.  McNiff,  or  upon  his  delegation,  Liam  M. 
Kelly,  Assistant  to  the  Director,  and  Secretary  of  the 
Trustees,  or  John  J.  Doherty,  Assistant  Director,  or 
Kevin  T.  FitzPatrick,  Supervisor,  Business  Operations,  be 
and  hereby  is  authorized  to  sign  on  behalf  of  the  Board  in 
approval  of  the  payment  of  all  vouchers  or  bills  covering 
expenditures  incurred  in  terms  of  one  quarter  of  the 
1973  budget  allowances,  but  in  no  case  exceeding  those  in 
the  budget  estimates  for  the  fiscal  year  1974,  as  shall 
be  approved  by  the  Board  of  Trustees  prior  to  December  31, 
1973;  said  payments  to  be  reported  to  the  Board  at  its 
next  regular  meeting  for  confirmation. 

VOTED:  that  until  January  1,  1975,  the  President,  Vice  President, 
the  Director,  and  the  Secretary  of  the  Trustees,  be  and 
they  hereby  are  severally  authorized  to  sign  any  and  all 
contracts  voted  to  be  made  by  the  Board  in  the  name  and 
behalf  of  the  City  and  any  and  all  communications  in 
connection  with  the  award  of  contracts  so  voted  or 
recommended  to  be  so  voted. 


I 


I 


6 


3r»7 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  February  1,  1974 


and 

VOTED:  that,  for  the  signing  of  checks  drawn  upon  the  petty  cash 
checking  accounts  of  the  Library,  Catherine  A.  Farrell , 
Principal  Accountant,  or  Liam  M.  Kelly,  Secretary  of  the 
Trustees,  Clerk  of  tne  Corporation,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  in  the  order  of  their  respective 
availability,  be  authorized  to  sign  checks;  and  Philip  J. 
McNiff,  Director,  or  Liam  M.  Kelly,  Secretary  of  the  Trustees, 
Clerk  of  the  Corporation,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Supervisor,  Business 
Operations,  in  the  order  of  their  respective  availability 
be  authorized  to  countersign  checks,  provided  that  in  no 
instance  does  the  same  individual  both  sign  and  countersign 
a  check. 

The  Director  noted  that  early  in  1974  it  would  be  necessary  to  submit 
budget  proposals  for  the  year  1974-75.  Since  the  approval  of  the  last  budget 
there  had  been  a  number  of  increases  approved  to  become  effective  January, 
July,  and  September  of  1974.  These  would  have  substantial  impact  on  the  per- 
sonnel budget  for  1974-75.  In  addition  there  have  been  significant  increases 
in  the  cost  for  electricity,  heat  etc.  A  new  State  Aid  Bill  has  been  submitted 
to  the  Legislature,  and  if  this  were  passed,  it  would  help  to  offset  some  of 
these  increases. 

The  Director  spoke  of  the  use  of  the  General  Library  and  expressed  great 
encouragement  with  the  dramatic  increase  in  the  use  of  the  library.  Circula- 
tion for  Central  has  increased  about  100  percent.  On  the  other  hand,  there 
has  not  been  any  noticeable  decrease  in  the  use  of  the  Research  Library. 

Discussions  have  been  held  on  the  setting-up  of  a  new  information-inspec- 
tion unit.  Most  of  these  new  positions  will  come  out  of  present  allocated 
positions  and  will  not  necessitate  adding  new  positions.  For  those  branches 
where  there  have  been  difficulties,  outside  guard  service  will  be  recommended. 
This  would  be  done  on  a  month-to-month  basis  with  periodic  re-evaluation  of 
the  situation. 

The  Director  reported  that  the  contract  with  the  Professional  Staff  Associa- 
tion calls  for  a  2%  increase  in  January  of  1974  with  an  additional  5%  increase 
due  in  July.  He  recommended  that  a  2%  increase  be  granted  as  of  January,  1974, 
to  the  management  staff  below  the  P7  level.  The  matter  of  management  salary 
scales  for  the  next  fiscal  year,  July  1,  1974  -  June  30,  1975  requires  further 
study  before  a  recommendation  is  presented  for  Trustee  approval.  At  this  time 
the  Director  recommended  that  Gunars  Rutkovskis  and  Liam  Kelly  be  moved  to  the 
Assistant  Director  level.  Following  discussion  these  actions  were  approved. 

Dissolved  at  5:15  p.m. 


1 


I 


CO 

o 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:30  p.m. 

Present:  Messrs  Maher,  Murray,  Parker,  Rabb,  and  Mrs.  White,  Trustees. 

The  President,  Monsignor  Murray,  in  the  chair. 

The  minutes  of  the  regular  meeting  of  December  14,  1973,  as  presented  were 
approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  months  of  November  and  December,  1973, 
provided  that  expenditures  from  City  Appropriation  have  the  approval  of  the 
City  Auditor: 


I 


I 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total 


To  Trust  Funds 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 
Equipment 


Total 


Gifts  for  Current  Use 


NOVEMBER 


$452,337.65 

57,437.48 

27,013.40 

84,616.34 

89.50 

$621,494.37 


$    117.00 

5,483.32 

11.80 

6,667.22 


$  12,279.34 
$    130.06 


DECEMBER 


$453,475.90 

55,234.39 

9,854.51 

256,281.19 

958.55 

$775,804.54 


$    174.00 

3,312.20 

6.72 

6,007.88 

1,160.28 

$  10,661.08 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

Total 


$  69,935.12 

4,495.84 

30,687.40 

$105,118.36 


$  83,064.48 

3,848.16 

33,361.56 

$120,274.20 


I 


I 


3e>8 


.Sfi9 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  months  of  November  and  December,  1973,  provided  that  payment 
of  bills  from  City  Appropriations  have  the  approval  of  the  City  Auditor: 


To  City  Appropriations 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total 


To  Trust  Funds 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 
Equipment 


Total 


Gifts  for  Current  Use 


NOVEMBER 

DECEMBER 

$452,337.65 
78,932.86 
14,453.59 
84,616.34 
10,478.11 

$453,475.90 

70,460.45 

12,478.23 

256,281.19 

10,492.38 

$640,818.55 

$803,188.15 

$    117.00 

5,483.32 

11.80 

6,667.22 

159.88 

$    174.00 

3,312.20 

6.72 

6,007.88 

1,160.28 

$  12,439.22 

$  10,661.08 

$    130.06 

1 


1 


CO 

o 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 


I 


Books 

Supplies  and  Materials 

Personal  Services 

Total 


$  30,687.40 

4,991.01 

69,935.12 

$105,613.53 


$  83,064.48 

4,691.85 

33.361.56 

$121,117.89 


I 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the  Board 
was  approved  as  follows: 

On  15  January  1974 

*Award  of  contract  for  supplying  and  delivering  miscellaneous  offset 
paper  supplies; 

VOTED:  that  there  be  entered  into  with  Rourke-Eno  Paper  Co., 

Inc.,  11  Industrial  Way,  Wilmington,  Massachusetts,  the 
lowest  responsible  and  eligible  bidder  in  the  public  bidding, 
a  contract  for  supplying  and  delivering  miscellaneous  offset 
paper  supplies,  as  specified  in  the  specifications,  at  a  total 
cost  not  to  exceed  nineteen  thousand  one  hundred  nineteen 
dollars  and  ninety  cents  ($19,119.90). 


I 


I 


Award  of  contract  for  maintenance  service  for  ten  elevators: 

VOTED:  that,  without  publicly  advertising  for  bids,  there  be 
entered  into  with  Otis  Elevator  Company,  275  Hancock 
Street,  North  Quincy,  Massachusetts,  a  contract  for 
maintenance  service  for  ten  elevators  in  the  General 
Library  building  during  the  period  February  1  -  June 
30,  1974  at  a  total  cost  not  to  exceed  eight  thousand 
five  hundred  sixty-seven  dollars  and  twenty  cents 
($8,567.20),  subject  to  the  terms,  agreements,  conditions, 
and  covenants  set  forth  in  said  contract. 

Authorization  to  sign  payrolls: 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff ,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  to  the 
Director,  and  Secretary  of  the  Trustees,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  January  28,  1974. 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  to  the 
Director,  and  Secretary  of  the  Trustees,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  T. FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  February  25,  1974. 

The  Director  reported  that  a  bill  seeking  an  increase  of  12  1/2  cents  in  the 
per  capita  state  support  has  been  filed  in  the  House.  The  present  support  per  capita 
is  37  1/2  cents.  He  pointed  out  that  during  the  past  three  or  four  years  while  this 
level  of  support  has  remained  unchanged,  the  level  of  service  has  been  upgraded 
verv  significantly.  Reimbursement  has  not  matched  the  amount  of  service  given. 
There  are  presently  about  90,000  non-resident  borrowers  and  last  year  they  accounted 
for  about  45%  of  circulation  for  the  Central  Library.  More  than  50%  of  films 
borrowed  were  borrowed  by  non-residents  while  the  use  of  the  Research  Library  was 
similar.  He  suggested  that  there  is  a  responsibility  to  ensure  a  sharing  of  support. 

On  the  matter  of  next  year's  budget,  the  Director  reported  that  he  had  spoken 
with  the  Deputy  Mayor  regarding  the  major  increases.  Increases  in  the  Personnel 
budget  were  attributable  to  a  number  of  contractual  increases  totaling  1Z  1/Z  per  cent 
during  the  present  fiscal  period.  The  actual  number  of  positions  requested 
represented  a  net  decrease  of  five  positions.  The  budget  also  reflects  sizeable 


♦Rescinded  by  the  Finance  Committee  on  January  15,  1974. 


870 


371 


increases  in  the  operating  costs.  If  the  City's  policy  of  austerity  requires 
cut-backs,  those  cut-backs  will  have  to  come  from  positions.  Staff  will  have  to 
be  added  when  the  Washington  Village  branch  re-opens  and  also  when  the  Rare 
Book  room  is  opened  since  that  department  is  not  presently  fully  staffed. 

The  Director  said  that  he  had  also  discussed  the  matter  of  Sunday  opening 
during  the  Summer  with  both  the  Budget  Commissioner  and  with  Mr.  Sullivan,  the 
Deputy  Mayor,  and  they  acknowledged  the  desirability  of  doing  this.  $40,000 
has  been  included  in  the  proposed  budget  for  this  purpose.  The  Deputy  Mayor  had 
pointed  out  that  the  City  Administration  was  fully  cognizant  of  the  important  role 
the  Library  is  performing  in  the  City.  However,  the  Administration  is  intent  on 
keeping  the  tax  rate  under  $200  and  the  question  therefore  is  how  much  library 
service  the  City  can  afford  to  buy. 

Since  there  has  not  been  any  change  in  the  Ordinances,  the  Mayor  is  still 
required  to  present  the  budget  to  the  City  Council  by  the  second  Monday  in 
February.  This  will  give  City  departments  the  advantage  of  knowing  what  their 
budgets  are  going  to  be.  The  Director  said  that  the  Mayor  and  the  Council  have 
always  been  understanding  and  supportive  of  the  Library,  and  these  cost  increases 
are  facing  every  City  department.  He  was  confident  the  Library  would  be  fairly 
treated. 

A  number  of  requests  for  the  recently  released  Federal  money  have  been  sub- 
mitted to  the  Bureau  of  Library  Extension.  Some  money  is  available  under  the  1973 
Federal  Budget  for  Buildings.  The  Dudley  Street  application  ought  to  rate  highly. 
There  is  now  a  new  administration  in  the  Bureau  and  new  state  re-organization  in 
the  making.  Both  of  these  could  be  critical  to  the  development  of  Libraries. 
Requests  for  Federal  support  have  been  submitted  for  several  projects,  including 
conversion  of  the  General  Library  catalog  to  book-form. 

On  the  Consortium  activities  the  Director  reported  that  successful  meetings 
had  been  held  with  Mr.  Richard  Talbot,  Director  of  Libraries,  University  of 
Massachusetts,  Amherst;  Mr.  Walter  Grossman,  Library  Director,  University  of 
Massachusetts,  Boston;  and  Miss  Natalie  Nicolsen,  Director  of  Libraries,  Massachu- 
setts Institute  of  Technology. 

The  Director  reported  that  the  Hyde  Park  Branch  would  celebrate  its  Centennial 
on  Sunday,  March  4. 

Dissolved  at  5:20  p.m.  .  // 


T 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  January,  1974,  provided 
that  expenditures  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


CO 


I 


I 


Secretary 


JANUARY 


To  City  Appropriation 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Books 

Total 

To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total 


$561,235.68 

73,010.91 

54,884.04 

94,012.13 

1.088.40 

$784,231.16 


$    186.00 

930.44 

4,036.30 

$  5,152.74 


$136,803.61 

6,437.69 

41.916.51 

$185,157.81 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees, payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  month  of  January,  1974,  provided  that  payment  of  bills  from 
City  Appropriation  have  the  approval  of  the  City  Auditor: 

JANUARY 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  February  22,  1974 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:25  p.m. 

Present:  Messrs  Maher,  Murray,  Parker  and  Mrs.  White,  Trustees. 
The  President,  Monsignor  Murray,  in  the  chair. 


I 


I 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total 


$561,235.68 
88,887.69 
45,041.03 
94,012.13 
10.721.78 

$799,898.31 


n^   i  ^ 


37:? 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Books 


Total 


$    186.00 

930.44 

4,036.30 

$  5,152.74 


1 


I 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


$136,803.61 

8,094.37 

41.916.51 


Total  $186,814.49 

Action  taken  by  the  Committee  on  Finance  was  approved  as  follows: 

On  9  November  1973 

Reimbursement  for  expenses  incurred  by  activities  of  Urban  Library 
Trustees  Council : 

VOTED:  that  Edward  G.  Murray,  acting  in  representation  of  the 
Trustees,  be  reimbursed  for  miscellaneous  expenses  in- 
curred in  conjunction  with  the  activities  of  the  Urban 
Library  Trustees  Council. 

In  response  to  public  advertising  six  bids  were  received  for  HVAC  filters. 
The  low  bid  was  substantially  below  the  anticipated  cost  and  the  Director  re- 
commended the  award  of  a  contract  to  the  Farr  Company,  the  lowest  bidder.  On 
motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  the  Farr  Company, 
388  Hillside  Avenue,  Needham,  Massachusetts,  the 
lowest  eligible  and  responsible  bidder  in  the  public 
bidding,  a  contract  for  supplying  and  delivering 
miscellaneous  filters  for  the  Boston  Public  Library  s 
heating,  ventilating  and  air  conditioning  systems, 
as  specified  in  the  specifications,  at  a  total  cost 
not  to  exceed  four  thousand  eleven  dollars  and 
twenty  cents  ($4,011.20). 

The  Director  reported  that  the  Public  Facilities  Department  was  ready  to 
go  out  to  bid  on  the  new  Dudley  Street  Branch  Library.  During  the  following 
discussion  the  Director  said  that  a  set  of  plans  would  be  available  at  the  next 
meeting  of  the  Board. 

The  Director  reported  that  he  had  received  a  very  encouraging  letter  from 
Mr  Robert  Vey,  in  which  he  indicated  that  a  sum  of  $2,000,000  was  included  in 
the  Mayor's  Capital  Outlay  Program  to  build  two  branch  libraries,  one  at  Lower 


CO 

o 


I 


I 


I 


I 


Mills  and  the  other  at  Codman  Square.  Mr.  Vey  has  already  contracted  the  pro- 
posed architect,  Mr.  Paul  Carroll,  the  same  architect  selected  by  the  Trustees 
for  this  iob  some  years  ago.  Also  included  in  the  Capital  Outlay  Program  is 
$400  000  for  "pointing"  the  McKim  building.  The  $3,500,000  requested  from  the 
Federal  Government  for  renovation  of  the  McKim  building  was  turned  down. 

The  Director  reported  that  real  problems  had  been  experienced  in  trying  to 
maintain  bookmobile  schedules.  The  Library  had  been  trying  to  keep  three  book- 
mobiles on  the  road  but  because  of  breakdowns,  drivers  absence,  etc.  there  were 
too  many  breakdowns  in  the  schedules.  Therefore  the  schedules  have  been  revised 
in  order  to  develop  schedules  that  the  Library  can  guarantee.  This  will  mean 
scheduling  two  bookmobiles  with  the  other  always  available  for  back-up.  A 
number  of  complaints  had  been  received  on  this  matter.  However,  the  Director 
said  that  the  new  schedules  were  drawn  up  after  much  thought  and  he  is  hopeful 
they  will  result  in  more  satisfactory  service. 

At  this  point  the  Director  introduced  Mr.  Philip  Driscoll,  recently  appointed 
a<^  Assistant  to  the  Director  for  Information  and  Publications.  The  Director  said 
that  many  of  the  recent  very  successful  programs  in  the  Library  were  due  in 
large  part  to  Mr.  Driscoll 's  efforts.  Two  major  programs  were  in  the  planning 
stage  and  he  asked  Mr.  Driscoll  to  speak  about  them.  The  first  program  Mr. 
Driscoll  spoke  about  was  the  NOVA  program  which  was  being  planned  in  cooperation 
with  WGBH.  NOVA  is  a  series  of  programs  in  Science  and  Technology  being 
developed  by  WGBH  under  the  direction  of  Mr.  Michael  Ambrosino.  There  will  be 
thirteen  programs  in  this  first  series.  Library  staff  members  have  been  previewing 
these  with  a  view  to  developing  a  prepared  reading  list  to  go  along  with  each 
program.  These  programs  will  be  shown  on  Channel  2  both  Sunday  and  Thursday 
evenings.  The  Library  is  organizing  discussion  groups  led  by  recognized  experts 
that  will  meet  on  Tuesday  evenings  in  the  Library  to  discuss  the  previous  Sunday  s 
program.  In  addition  these  reading  lists  are  being  distributed  to  every  tele- 
vision station  in  the  PBS  network  and  to  every  public  library  in  the  cities  of 
the  PBS  network.  The  Boston  Public  Library  will  receive  credits  following  each 
television  showing. 

The  other  program  in  the  planning  stage  is  a  Bicentennial  Program  in  co- 
operation with  Boston  200.  A  proposal  has  been  submitted  to  the  National 
Endowment  for  the  Humanities  to  support  this  program.  It  will  involve  the 
development  and  the  setting  up  a  permanent  and  floating  exhibits  ]n/ne 
Library.  Mr.  Driscoll  said  that  he  went  to  the  National  Endowment  for  the 
Humanities  along  with  representatives  of  Boston  200  to  submit  a  draft  of  the 
proposal  seeking  $100,000  support.  The  proposal  was  enthusiastically  received 
by  the  NEH  officers  and  the  sponsors  are  optimistic  that  the  program  will 
receive  Endowment  support.  In  addition  to  exhibits  there  will  be  a  series  of 
poetry  readings  featuring  Boston  poets. 

The  Director  pointed  out  that  all  of  these  programs  are  representative  of 
the  real  educational  impact  that  the  Library  can  have  on  the  community. 

/  \ 
Dissolved  at  5:20  p.m. 


Secretary 


a74 


875 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  April  26,  1974 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City  of 
Boston  was  held  in  the  Trustees  Room  at  4:45  p.m. 

Present:  Messrs  Maher,  Murray,  Parker,  Rabb  and  Mrs.  White,  Trustees. 
The  President,  Monsignor  Murray,  in  the  chair. 

The  minutes  of  the  regular  meetings  of  February  1  and  February  22,  1974,  as 
presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  February,  1974,  provided 
that  expenditures  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


FEBRUARY 


To  City  Appropriation 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total 

Gifts  for  Current  Use 

To  Trust  Funds 

Personal  Services 
Contractual  Services 
Books 

Total 

To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total 


$450,799.31 

40,231.31 

9,328.76 

71,731.77 

2.415.48 

$574,506.63 

21.40 


$    102.00 

751.32 

12.139.45 

$  12,992.77 


$  60,923.89 

4,340.22 

34,537.75 

$  99,801.86 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be 


I 


0 


I 


CO 

o 


I 


I 


charged  as  follows  for  the  month  of  February,  1974,  provided  that  payment  of 
bills  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


FEBRUARY 


To  City  Appropriation 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total 

Gifts  for  Current  Use 

To  Trust  Funds 

Personal  Services 
Contractual  Services 
Books 

Total 

To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal   Services 

Total 


$450,799.31 
76,752.31 
14,203.27 
71,731.77 
12.168.10 

$625,654.76 

$  21.40 


$         102.00 

751.32 

12.139.45 

$  12,992.77 


$  60,923.89 

6,463.20 

34.537.75 

$101,924.84 


Action  taken  by  the  Corrmittee  on  Finance  since  the  last  meeting  of  the  Board 
was  approved  as  follows: 

On  8  March  1974 

Recission  of  vote  to  enter  into  a  contract  for  certain  offset  paper 
supplies: 

VOTED:  that  there  be  and  hereby  is  rescinded  the  vote  taken 

by  the  Finance  Committee  of  the  Trustees  January  15,  1974 
to  enter  into  a  contract  with  Rourke-Eno  Paper  Co.,  Inc. 
for  certain  offset  paper  supplies  at  a  total  cost  not  to 
exceed  nineteen  thousand  one  hundred  nineteen  dollars 
and  ninety  cents  ($19,119.90). 


87  r. 


377 


Award  of  contract  without  publicly  re-advertising  for  supplying 
and  delivering  miscellaneous  offset  paper  supplies: 

VOTED;  that  without  publicly  re-advertising  for  bids  there 
be  entered  into  with  Rourke-Eno  Paper  Co.,  Inc., 
11  Industrial  Way,  Wilmington,  Massachusetts,  a 
contract  for  supplying  and  delivering  miscellaneous 
offset  paper  supplies,  at  a  total  cost  not  to  exceed 
nineteen  thousand  one  hundred  nineteen  dollars  and 
ninety  cents  ($19,119.90),  and  as  specified  in  the 
specifications,  except  that  the  quantities  of  any 
items  may  be  readjusted  subject  to  any  Federal  Govern- 
ment allowances  for  price  increases  that  might  cause 
the  total  price  otherwise  to  exceed  nineteen  thousand 
one  hundred  nineteen  dollars  and  ninety  cents  ($19,119.90). 

On  5  April  1974 

Authorization  to  sign  payrolls: 

VOTED:  that  subject  to  the  approval  of  the  Mayor,  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Li  am  M.  Kelly,  Assistant  to  the 
Director,  and  Secretary  of  the  Trustees,  or  John  J. 
Doherty,  Assistant  Director,  or  Kevin  T.  FitzPa trick, 
Supervisor,  Business  Operations,  be  and  hereby  is  author- 
ized to  sign  the  payrolls  of  the  Library  in  representation 
of  the  Trustees  for  a  period  not  to  exceed  four  weeks  from 
April  22,  1974. 

Rejection  of  bids  for  supplying  and  delivering  385  dozen  rolls  of 
"Scotch"  tape: 

VOTED:  that  there  be,  and  hereby  are,  rejected  all  bids 
received  in  the  public  bidding  of  March  25,  1974 
for  supplying  and  delivering  385  dozen  rolls  of 
"Scotch"  tape. 

Award  of  contract  for  supplying  and  delivering  miscellaneous 
electrical  ballasts: 

VOTED:  that  there  be  entered  into  with  Westinghouse  Electric 
Supply  Co.,  375  Harrison  Avenue,  Boston,  Massachusetts, 
the  lowest  eligible  and  responsible  bidder  in  the  public 
bidding,  a  contract  for  supplying  and  delivering  miscel- 
laneous electrical  ballasts,  as  specified  in  the  specifi- 
cations, at  a  total  cost  not  to  exceed  six  thousand  nine 
hundred  forty-six  dollars  and  eighty  cents  ($6,946.80). 


1 


1 


CO 

r-i 

o 


1 


I 


1 


I 


Award  of  contract  for  supplying  and  delivering  miscellaneous 
paper  envelopes: 

VOTED:  that  there  be  entered  into  with  Boston  Envelope  Company, 
150  Royal  1  Street,  Canton,  Massachusetts,  the  lowest 
eligible  and  responsible  bidder  in  the  public  bidding, 
a  contract  for  supplying  and  delivering  miscellaneous 
paper  envelopes,  as  specified  in  the  specifications,  at 
a  total  cost  not  to  exceed  six  thousand  three  hundred 
sixty-four  dollars  and  eighty  cents  ($6,364.80). 

Award  of  contract  for  supplying  and  delivering  book  binding  cloth: 

VOTED:  that  there  be  entered  into  with  The  Columbia  Mills,  Inc., 
108  West  Jefferson  Street,  Syracuse,  New  York,  the  lowest 
eligible  and  responsible  bidder  in  the  public  bidding,  a 
contract  for  supplying  and  delivering  book  binding  cloth, 
as  specified  in  the  specifications,  at  a  total  cost  not 
to  exceed  eleven  thousand  five  hundred  one  dollars  ($11,501.) 


Award  of  contract  for  supplying  and  delivering 
panels  for  CF-4  activated  carbon  filters: 


2,616  carbon  filled 


pane 
VOTED: 


that  there  be  entered  into  with  Air  Engineering,  Inc., 
354  Main  Street,  Winthrop,  Massachusetts,  the  sole 
bidder  in  the  public  bidding,  a  contract  for  supplying 
and  delivering  2,616  carbon  filled  panels  for  CF-4 
activated  carbon  filters,  as  specified  in  the  specifica- 
tions, at  a  total  cost  not  to  exceed  sixteen  thousand 
three  hundred  fifty  dollars  ($16,350.00). 

Award  of  contract  for  supplying  and  delivering  100%  all  rag, 
four-ply  mount  board: 

VOTED:  that  there  be  entered  into  with  University  Products,  Inc., 
South  Canal  Street,  Holyoke,  Massachusetts,  the  lowest 
eligible  and  responsible  bidder  in  the  public  bidding,  a 
contract  for  supplying  and  delivering  100%  all  rag,  four-ply 
mount  board,  as  specified  in  the  specifications,  at  a  total 
cost  not  to  exceed  three  thousand  eight  hundred  seventy 
dollars  ($3,870.00). 

Award  of  contract  for  supplying  and  delivering  miscellaneous 
office  supplies: 


VOTED:  that  there  be  entered  into  with 
20  Province  Street,  Boston,  Mas 
eligible  and  responsible  bidder 
contract  for  supplying  and  deli 
supplies,  as  specified  in  the  s 
numbered  4,  7,  I3c,  33,  34,  35, 
44,  46,  47d,  47e.^47f,  48,  50, 
64c,  66,  68b,  71a,  and  71b,  at 
five  thousand  six  hundred  forty 
cents  ($5,645.47). 


Martin's  Stationery  Co., 
sachusetts,  the  lowest 

in  the  public  bidding,  a 
vering  miscellaneous  office 
pecifi cations  under  Items 

36,  37,  41b,  41c,  43b,  43c, 
51,  56a,  56b,  60,  62,  64b, 
a  total  cost  not  to  exceed 
-five  dollars  and  forty-seven 


878 


8 


79 


and 

VOTED:  that  there  be  entered  Into  with  J.  L.  Hammett  Co.,  Hammett 

Place,  Bralntree,  Massachusetts,  the  lowest  eligible  and 
responsible  bidder  in  the  public  bidding,  a  contract  for 
supplying  and  delivering  miscellaneous  office  supplies,  as 
specified  in  the  specifications  under  Items  numbered  2d, 
13a,  13b,  16,  19,  20,  22,  24,  39,  40a,  40b,  49,  52,  55b, 
55c,  61,  63a,  63b,  67,  and  69,  at  a  total  cost  not  to  ex- 
ceed two  thousand  two  hundred  fifty-eight  dollars  and 
forty-one  cents  ($2,258.41). 
and 

VOTED:  that  there  be  entered  into  with  Litton  Office  Products  Center, 
84  Kingston  Street,  Boston,  Massachusetts,  the  lowest  eligible 
and  responsible  bidder  in  the  public  bidding,  a  contract  for 
supplying  and  delivering  miscellaneous  office  supplies,  as 
specified  in  the  specifications  under  Items  number  2a,  2b, 
2c,  3,  5,  6,  9,  10,  11,  12,  14,  15,  17,  18,  21,  23,  25,  26a, 
26b,  26c,  27a,  27b,  28,  29a,  29b,  30,  31,  32a,  32b,  32c,  38,  40, 
41a,  42,  43a,  43d,  47a,  47b,  47c,  53,  54,  55a,  57,  58,  59,  64a, 
and  67,  at  a  total  cost  not  to  exceed  six  thousand  one  hundred 
thirty-one  dollars  and  thirty  cents  ($6,131.30). 

Award  of  contract  for  supplying  and  delivering  444  print  boxes: 

VOTED:  that  there  be  entered  into  with  Spink  &  Gaborc,  Inc., 

32  West  18th  Street,  New  York,  New  York,  the  sole  bidder 
in  the  public  bidding,  a  contract  for  supplying  and 
delivering  444  print  boxes,  as  specified  in  the  specifica- 
tions, at  a  total  cost  not  to  exceed  six  thousand  three 
hundred  eighty-seven  dollars  ($6,387.00). 

The  minutes  of  the  meeting  of  the  Comnittee  on  Buildings  on  January  15,  1974, 
as  presented,  were  approved. 

The  Director  reported  that  in  response  to  public  advertising  three  bids  were 
received  for  supplying  and  delivering  book  jacket  covers.  One  of  these  bids  was 
not  responsive  in  that  it  did  not  meet  the  specifications,  and  it  was  recommended 
that  the  contract  be  awarded  to  the  lowest  responsive  and  eligible  bidder.  On 
motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  Bro-Dart,  Inc.,  1609  Memorial 
Avenue,  Williamsport,  Pennsylvania,  the  lowest  eligible, 
responsible  and  responsive  bidder  in  the  public  bidding,  a 
contract  for  supplying  and  deliverinq  book  jacket  covers,  as 
specified  in  the  specifications,  at  a  total  cost  not  to  exceed 
seven  thousand  six  hundred  thirty-four  dollars  and  ninety  cents 
($7,634.90). 

The  Director  reported  that  the  Library  has  had  a  standard  contract  with 
Gilbert  Small  &  Co.  over  the  years  for  the  monitoring  of  water  levels  in  the 
McKim  building.  On  motion  duly  made  and  seconded,  it  was 


I 


I 


CO 

t-l 

o 


1 


I 


I 


I 


VOTED:  that  there  be  entered  into,  without  public  advertising, 

with  Gilbert  Small  &  Co.,  Inc.,  1391  South  Street,  Needham, 
Massachusetts,  a  service  agreement  for  the  examination  of 
building  levels  at  the  two  Central  Library  buildings  for 
the  period  July  1,  1974  through  June  30, 1975,  the  total 
fee  thus  charged  to  be  subject  to  the  terms,  agreements, 
and  conditions  set  forth  in  said  agreement. 

The  Library  has  retained  its  storage  space  at  the  New  England  Deposit  Library, 
and  the  Director  recommended  that  this  contract  be  renewed.  On  motion  duly  made 
and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  the  New  England  Deposit 
Library,  135  Western  Avenue,  Allston,  Massachusetts,  an 
agreement  for  the  rental  during  the  period  July  1,  1974 
through  June  30,  1975  of  storage  space  therein  for  books 
and  other  library  materials  belonging  to  the  Boston  Public 
Library,  in  accordance  with  the  rates  for  storage  space 
formally  adopted  by  the  governing  board  of  said  New 
England  Deposit  Library. 

The  Director  reported  that  it  was  necessary  to  renew  the  contract  with  IBM 
for  the  rental  of  certain  data  processing  equipment.  This  contract  would  permit 
the  continuation  of  the  data  processing  operation  on  a  status  quo  basis  until 
such  time  as  major  systems  changes  can  be  implemented.  On  motion  duly  made  and 
seconded,  it  was 

VOTED:  that  there  be  entered  into,  without  public  advertising, 
with  International  Business  Machines  Corporation,  610 
Lincoln  Street,  Waltham,  Massachusetts,  a  contract  for 
the  rental  of  certain  data  processing  equipment  during 
the  period  July  1,  1974  through  June  30,  1975,  the  total 
rental  thus  charged  to  be  subject  to  the  terms,  agree- 
ments, and  conditions  set  forth  in  said  contract. 

The  Director  pointed  out  that  standard  contracts  have  been  maintained  over 
the  years  with  a  number  of  suppliers  for  amounts  over  $2,000.  A  number  of  these 
are  book  dealers  who  will  not  go  through  wholesalers.  In  response  to  a  ques- 
tion, the  Director  indicated  that  we  do  not  need  similar  contracts  with  suppliers 
of  foreign  books.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  without  public  advertising  contracts  be  entered 
into  for  purchase  of  books  and  certain  other  library 
materials  for  the  period  July  1,  1974  through  June  30, 
1975  with  the  following  contractors,  subject  to  the 
terms,  agreements,  and  conditions  set  forth  in  said 
contracts: 

University  Microfilms,  a  Xerox  Company 
Ann  Arbor,  Michigan; 

Hoi  linger  Corp. 
Arlington,  Virginia; 

Leasco  Information  Products,  Inc. 
Bethesda,  Maryland; 

Indiana  University 
Bloomington,  Illinois; 


3S0 


3S1 


Beacon  Hill  Book  &  Music  Shoppe 

Boston  University  Libraries 

Brattle  Book  Shop 

Brown  &  Connolly,  Inc. 

Campbell  &  Hall,  Inc. 

J.  S.  Canner  &  Co. 

Chi  Ids  Gallery 

Carl  Fischer,  Inc. 

Goodspeed's  Book  Shop,  Inc. 

G.  K.  Hall  &  Co. 

R.  L.  Polk  &  Co. 

Standard  &  Poor's  Corporation 

Starr  Book  Company,  Inc. 

West  Publishing  Company 

Worldwide  Books,  Inc. 

Zipporah  Films  Inc. 

All  of  Boston,  Massachusetts; 

The  Combined  Book  Exhibit,  Inc. 
Briarcliff  Manor,  New  York; 

Nathaniel  Dame  &  Co. 

Harvard  Coop  Society 

Harvard  University  Press 

Minute  Man  Record  and  Tape  Corporation 

All  of  Cambridge,  Massachusetts; 

American  Library  Association 
Center  for  Research  Libraries 
Commerce  Clearing  House,  Inc. 

Coronet  Films  .   ,  ^ 

Encyclopaedia  Britannica  Educational  Corporation 
Field  Enterprises  Educational  Corporation 
International  Film  Bureau  .'   .    ^ 

Society  for  Visual  Education.  Division  of  the  Singer  Company 

All  of  Chicago,  Illinois; 

H.  R.  Huntting  Company.  Inc. 
Chicopee  Falls,  Massachusetts; 

Yankee  Bookpeddler 
Contoocook,  New  Hampshire; 

The  Eastin-Phelan  Distributing  Corporation 
Davenport,  Iowa; 

Eccentric  Circle  Films 
Evanston,  Illinois; 

Doubleday  and  Company 
Garden  City,  New  York; 

Bowmar  Records,  Inc. 

Walt  Disney  Educational  Materials  Co. 

Both  of  Glendale,  California; 

A  &  A  Distributor,  Inc. 
Hoi  brook,  Massachusetts; 


I 


I 


CO 

o 


I 


I 


I 


I 


AIMS  Instructional  Media  Service 
Hollywood,  California; 

Reprint  Distribution  Service 
Kent,  Connecticut; 

Lakeside  Studio 
Lakeside,  Michigan; 

Centron  Educational  Films 
Lawrence,  Kansas; 

Sundance  Paperback  Distributors 
Littleton,  Massachusetts; 

Churchill  Films 

Pacifica  Tape  Library 

Trend  Films  Corporation 

All  of  Los  Angeles,  California; 

Xerox  Films,  Xerox  Education  Publications 
Middletown,  Connecticut; 

Kraus  Reprint 
Millwood,  New  York; 

MacMillan  Films 

Mount  Vernon,  New  York; 

Research  Publications 
New  Haven,  Connecticut; 

Dimondstein  Book  Company,  Inc. 
New  Roche! le.  New  York; 

ACI  Films,  Inc. 

AMS  Press,  Inc. 

American  Elsevier  Publishing  Company,  Inc. 

The  Baker  &  Taylor  Co. 

Bookazine  Co. ,  Inc. 

Carousel  Films,  Inc. 

Center  for  Mass  Comnuni cations 

Collier-Macmillan  Library  Service 

Contemporary/MacGraw-Hill  Films 

Film  Images,  Inc. 

French  &  European  Publications 

Garland  Publishing  Inc. 

Grolier  Educational  Corp. 

Lathrop  C.  Harper  Inc. 

Holt,  Rinehart  &  Winston,  Inc. 

Johnson  Reprint  Corporation 

Learning  Corporation  of  America 

McGraw-Hill  Book  Company,  a  division  of  McGraw-Hill 

Musical  Heritage  Society 

NBC  Educational  Enterprises,  Inc. 

National  Record  Plan 

Newday  Films 


Inc. 


Inc. 


;^S2 


Peters  International,  Inc. 

Phoenix  Films 

Pictura  Films 

Practicing  Law  Institute 

Praeger  Publishers,  Inc. 

Prentice-Hall ,  Inc. 

RCA  Records 

Radim  Films,  Inc. 

Readex  Microprint  Corporation 

Stechert-MacMillan,  Inc. 

Sterling  Educational  Films 

Stevens  and  Company 

Taylor  Carlisle  Bookstore,  Inc. 

Time-Life  Films 

Universal  Education  &  Visual  Arts 

University  Place  Book  Shop 

Ursus  Books 

Franklin  Watts,  Inc. 

Westinghouse  Learning 

John  Wiley  &  Sons,  Inc. 

H.  W.  Wilson  Co. 

All  of  New  York,  New  York; 

Lucerne  Films,  Inc. 
North  Bergen,  New  Jersey; 

Center  for  Cassette  Studies,  Inc. 
North  Hollywood,  California; 

Perennial  Education 
Northfield,  Illinois; 

William  Salloch 
Ossining,  New  York; 

Schloat  Productions 
Pleasantville,  New  York; 

Kennikat  Press 

Port  Washington,  New  York; 

Eastern  Book  Company 
Portland,  Maine; 

Lawyers  Co-operative  Publishing  Co. 
Rochester,  New  York; 

BFA  Educational  Media 

Pyramid  Film  Producers 

Both  of  Santa  Monica,  California; 

Oscar  B.  Stiskin 
Stamford,  Connecticut; 

Creative  Films  Society 
Van  Nuys,  California; 

Graphic  Microfilm  of  New  England,  Inc 
Waltham,  Massachusetts 


I 


I 


i 


I 


Bureau  of  National  Affairs,  Inc. 
Congressional  Information  Service 
Both  of  Washington,  D.C.; 

Weston  Woods  Studios 
Weston,  Connecticut; 

Connecticut  Films,  Inc. 

Greenwood  Press,  Inc. 

Both  of  Westport,  Connecticut; 

Bell  &  Howell,  Micro  Photo  Division 
White  Plains,  New  York; 

Colonial  Williamsburg  Foundation 
Williamsburg,  Virginia; 

Films  Incorporated 
Wilmette,  Illinois; 

Scholarly  Resources,  Inc. 
Wilmington,  Delaware; 

and 

DeWolfe  &  Fiske  Company 
Woburn,  Massachusetts. 

The  Director  reported  that  the  new  positions  created  for  the  Information 
and  Inspection  unit  have  been  advertised  and  the  applicants  are  now  being 
interviewed.  The  unit  will  consist  of  six  LA3's  and  one  LA7.  In  the  dis- 
cussion that  followed,  the  Director  indicated  that  library  personnel  are 
still  working  with  the  Boston  Police  Department  in  an  attempt  to  get  increased 
coverage  of  the  Central  building.  One  officer  is  not  enough  in  this  area. 
A  number  of  thefts  and  numerous  problems  in  the  toilet  facilities  have  been 
reported. 

The  Director  reported  that  the  proposed  budget  for  the  Headquarters 
Library  of  the  Eastern  Region  Library  System  for  1975  was  $1,363,438.  The 
Director  pointed  out  that  the  regional  operation  is  on  a  fixed  budget  until 
changes  are  made  by  the  legislature.  Because  of  this,  personnel  now  accounts 
for  approximately  37%  of  the  total.   This  is  a  significant  increase.  The 
Headquarters  Library  is  responsible  for  operating  the  extension  centers,  in 
addition  to  staffing  the  Headquarters  office.  The  budget  does  not  include  the 
cost  of  the  teletype  network  which  is  now  supported  by  federal  funds.  All  of 
the  people  paid  under  this  budget  are  employees  of  the  Boston  Public  Library. 
The  Director  reported  that  there  are  now  before  the  legislature  two  bills  for 
an  increase  in  State  support.  On  motion  duly  made  and  seconded,  it  was 


I 


I 


3M 


385 


VOTED-  that  the  Budget  for  the  fiscal  year  1975  for  operation  of 
VOTED.  j;;f  ^^^^^^^^"r9^^^,,i  Library  System  be  adopted  as  follows: 

Cl       C2     CONSOLIDATED 
SERVICES  SERVICES    SERVICES     TOTAL 

Personnel  $305,303  $206,547  ^cU'nro' 

Books  and  Library       75,000   462,058  537,058. 

Audiolfsual  Material    35.000   150,160  ..--.--- 185,160. 

Contractual  Services    \IA70'  109  370 

Other  Operating        109,370.      iuy,J/u 

Expenses  . —  

Total  $415,303  $818,765  $129,370.      $1,363,438. 

The  Director  reported  receipt  of  Circular  Letter  17B  from  the  Mayor's  Office. 

ThP  ni rector  reported  the  receipt  of  a  letter  from  a  staff  member  on  the 
matter  of  Ihri^creasfng  incidence  of  pickpocketing  in  the  Library   The  Director 
Sressed  the  hSpe  that'the  new  plain  clothes  ^IJ^^  esta  lished  in  the  Boston 
Police  Department  will  have  some  positive  impact  on  this  situation. 

Dissolved  at  5:20  p.m. 

;ecretary     / 


I 


1  m 


I 


I 


I 


I 


I 


Minutes  of  Annual  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Monday,  May  6,  1974 


The  annual  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  4:05  p.m. 

Present:  Messrs  Maher.  Murray,  Parker  and  Mrs.  White,  Trustees. 

The  President,  Monsignor  Murray,  in  the  chair. 

The  Administrative  Agency  then  proceeded  to  elect  viva  voce  its  officers  for 
the  ensuing  year. 

First  Vote  for  President 

Mr.  Maher  voted  for  Edward  G.  Murray,  Monsignor  Murray  voted  present, 
Mr.  Parker  voted  for  Edward  G.  Murray,  and  Mrs.  White  voted  for  Edward 
6.  Murray;  and  Edward  G.  Murray  was  declared  elected  President. 

First  Vote  for  Vice  President 

Mr.  Maher  voted  for  Augustin  H.  Parker,  Monsignor  Murray  voted  for 
Augustin  H.  Parker,  Mr.  Parker  voted  present,  and  Mrs.  White  voted  for 
Augustin  H.  Parker;  and  Augustin  H.  Parker  was  declared  elected  Vice 
President. 

First  Vote  for  Secretary 

Mr.  Maher  voted  for  Liam  M.  Kelly,  Monsignor  Murray  voted  for  Liam  M. 
Kelly,  Mr.  Parker  voted  for  Liam  M.  Kelly,  and  Mrs.  White  voted  for 
Liam  M.  Kelly;  and  Liam  M.  Kelly  was  declared  elected  Secretary. 

•Fi rst  Vote  for  Secretary  Pro  Tem 

Mr.  Maher  voted  for  Philip  J.  McNiff,  Monsignor  Murray  voted  for  Philip 
J.  McNiff,  Mr.  Parker  voted  for  Philip  J.  McNiff,  and  Mrs.  White  voted 
for  Philip  J.  McNiff;  and  Philip  J.  McNiff  was  declared  elected  Secretary 
Pro  Tem. 

On  motion  duly  made  and  seconded,  it  was 


and 


VOTED: 


VOTED: 


that  any  member  of  the  Board  of  Trustees  be  and  hereby 
1s  authorized  to  sign  on  behalf  of  the  Board  bills, 
special  drafts,  and  payrolls  of  the  Library. 

that,  until  the  next  annual  meeting,  the  President,  or 
Vice  President,  or  in  the  inability  of  either,  any  member 
of  the  Board,  and  by  delegation  the  Director,  or  the 
Secretary  of  the  Trustees,  be  and  he  hereby  is  authorized 
to  sign  any  and  all  contracts  voted  to  be  made  by  the 
Board  in  the  name  and  behalf  of  the  City  of  Boston  and  any 
and  all  communications  in  connection  with  the  award  of 
contracts  so  voted  or  recommended  to  be  so  voted  and  to 
authorize  payments  under  contracts  so  voted. 


^Hi\ 


^ 


)  T 


387 


The  President  stated  that  membership  on  Standing  Committees  for  the  ensuing 
year  would  be  as  follows: 


BUILDINGS 

Msgr.  Murray,  Chairman 
Mr.  Maher 
Mr.  Parker 
Mr.  Rabb 
Mrs.  White 


FINANCE 

Mr.  Parker,  Chairman 
Mr.  Maher 
Msgr.  Murray 
Mr.  Rabb 
Mrs.  White 


PERSONNEL 

Mr.  Rabb,  Chairman 
Mr.  Maher 
Msgr.  Murray 
Mr.  Parker 
Mrs.  White 


ThP  President  stated  that  the  Trustees  as  the  appointive  body  must  make 
provilion  rt'lSe  annua^^^^^  for  hearings  of  Civil  Service  personnel  when 
and  as  needed  during  the  ensuing  year. 

On  motion  duly  made  and  seconded,  it  was 


VOTED: 


and 

FURTHER 

VOTED: 


that  we  the  Trustees  of  the  Boston  Public  Library,  having 
appointive  authority  over  the  Civil  Service  Personnel  at  the 
Library,  do  appoint  one  of  our  members,  "ward  G  Murray,  Trustee, 
to  hold  and  conduct  hearings  in  accordance  with  Chapter  31  of  the 
General  Laws  whenever  the  said  hearings  are  deemed  necessary; 

that  In  the  event  of  the  unavailability  of  Edward  G.  Murray, 
PrP^identASinH  Parker,  Vice  President,  is  hereby  author- 
ized ^rconduft  the  abovp-mentioned  hearings;  this  power  to  be 
laltd  oniruntil  the  expiration  of  the  appointment  of  any  member 
of  this  Board. 
The  President  then  appointed  Lla.M^  Kelly  «  Secretary  of  Co^i ttees^and 

Philip  J.  McNiff  as  Secretary  of  Committees  Pro  lem  lo  serve  unu 

annual  meeting. 

Dissolved  at  4:40  p.m. 


Secretary 


I 


I 


I 


CO 
O 


I 


The  Secretary  qualified  for  office  by  taking  the  following  oath: 

I,  Liam  M.  Kelly,  solemnly  swear  that  I  will  well 
and  faithfully  perform  all  the  duties  incumbent  upon  me 
as  Secretary  of  the  Trustees  of  the  Public  Library  of 
the  City  of  Boston;  so  help  me  God. 


Sworn  and  subscribed  to  before  me  this ^ /May  ofOt^r 
Suffolk  County,  s.s.,  Massachusetts. 


A.D.yl974  at  Boston, 


_r A. 


/l,.^^i^ 


Notary  Public 

The  Secretary  Pro  Tem  qualified  for  office  by  taking  the  following  oath 

I,  Philip  J.  McNiff,  solemnly  swear  that  I  will  well  and 
faithfully  perform  all  the  duties  incumbent  upon  me  as 
Secretary  Pro  Tem  of  the  Trustees  of  the  Public  Library  of 
the  City  of  Boston;  so  help  me  God. 


Sworn  and  subscribed  to  before  me  this -^^  <7'^  day  ^  O^f  .  A.D.  11074  at  Boston, 
Suffolk  County,  s.s.,  Massachusetts. 


xOdb^ -^ 


'/u^A^^ 


Notary  Public 


I 


I 


388 


889 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  May  31,  1974 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:45  p.m. 

Present:  Messrs  Maher,  Murray,  Parker  and  Mrs.  White,  Trustees. 
The  President,  Monsignor  Murray,  in  the  chair. 

Followinq  approval  by  the  Director  and  in  accordance  with  the  authority 
delega?ed  to  him^b^^^^^^  Trustees,  expenditures  for  services  and  supp  les  were 
authorized  to  be  charged  as  follows  for  the  months  of  March  and  Apr  1  1974, 
prov?Sed  tha?  expenditures  from  City  Appropriation  have  the  approval  of  the 
City  Auditor: 


1 


I 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

TOTAL 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 
Gifts  for  Current  Use 


MARCH 


$451,603.45 

38,105.60 

19,905.39 

162,368.55 

621.00 


$    417.00 

78.32 

124.40 

3.574.02 

$  4,193.74 

$    59.72 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$132,857.40 

7,799.23 

37.051.14 


APRIL 


$571,945.44 

52.282.59 

10.560.47 

41,994.01 

155.00 


$672,603.99     $676,937.51 


$    144.00 
557.10 

3.006.01 

$  3,707.67 

$     74.64 


$143,683.79 

5,493.26 

47.435.48 


$177,707.77     $196,612.53 


r- 1 


I 


I 


M 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  months  of  March  and  April  1974,  provided  that  payment  of  bills 
from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


MARCH 


APRIL 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

TOTAL 

Gifts  for  Current  Use 

To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 


$451,603.45 

49,388.03 

17,446.54 

162,368.55 

106,994.84 

$571,945.44 
85.543.84 
13.396.35 
41,994.01 
10.249.35 

$787,801.41 

$723,128.99 

$           59.72 

$           74.64 

$         417.00 
78.32 

$         144.00 
557.10 

124.40 
3.574.02 

3.006.57 

$     4.193.74 

$     3.707.67 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$132,857.40 

7,719.22 

37,051.14 


$143,683.79 
10,748.29 
47.435.48 


$177,627.76    $201,867.56 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 

On  6  May  1974 
Authorization  to  sign  payrolls: 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  to  the 
the  Director,  and  Secretary  of  the  Trustees,  or  John  J. 
Doherty,  Assistant  Director,  or  Kevin  T.  FitzPatrick, 
Supervisor,  Business  Operations,  be  and  hereby  is  author- 
ized to  sign  the  payrolls  of  the  Library  in  representation 
of  the  Trustees  for  a  period  not  to  exceed  four  weeks  from 
May  20,  1974. 


im 


31M 


On  14  May  1974 

Award  of  Contract  for  furnishing  of  inspection  service  for  the 
combination  watchman-recording  and  fire  alarm  system  in  the 
Research  Library  building: 

VOTED-  that  there  be  entered  into,  without  public  advertising, 
with  American  District  Telegraph  Company,  10  North 
Avenue,  Burlington,  Massachusetts,  a  service  agreement 
for  the  period  July  1,  1974  through  June  30,  1975  for 
furnishing  of  inspection  service  for  the  combination 
watchman-recording  and  fire  alarm  system  in  the  Research 
Library  building,  the  total  fee  thus  charged  to  be  subject 
to  the  terms,  agreements,  and  conditions  set  forth  in 
said  agreement. 

Acceptance  of  an  instrument  of  lease  for  premises  at  Taunton, 
Massachusetts: 

that  the  Board  of  Trustees  in  charge  of  the  Library 
Department  of  the  City  of  Boston,  acting  in  the  name  of 
and  for  the  City  of  Boston,  do  hereby  accept  an  instrument 
of  lease  by  and  between  ERNEST  M.  HELIDES,  TRUSTEE,  AS  HE 
IS  TRUSTEE  OF  THE  HELIDES  REALTY  TRUST  and  the  CITY  OF 
BOSTON  of  the  premises,  street  floor  and  basement  storage 
space,  situated  at  6  Weir  Street,  Taunton,  Massachusetts, 
subject  to  the  rental,  terms,  agreements,  conditions,  and 
covenants  set  forth  in  said  instrument  of  lease; 

that  Philip  J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  name  and  behalf  of  the 
Board  of  Trustees  in  charge  of  the  Library  Department  of 
the  City  of  Boston  to  execute  said  instrument  in  duplicate. 


I 


I 


VOTED; 


and 
VOTED 


Acceptance  of  an  instrument  of  lease  for  premises  at  North 
Reading,  Massachusetts: 


VOTED: 


and 
VOTED 


that  the  Board  of  Trustees  in  charge  of  the  Library  Depart- 
ment of  the  City  of  Boston,  acting  in  the  name  of  and  for 
the  Citv  of  Boston,  do  hereby  accept  an  instrument  of  lease 
bv  and  between  RUTH  S.  OPPENHEIM  and  JERROLD  N.  OPPENHEIM, 
TRUSTEES,  AS  THEY  ARE  TRUSTEES  UNDER  AN  INDENTURE  OF  TRUST 
DATED  FEBRUARY  18,  1967,  for  rental  during  the  pencd 
July  1,  1974  through  June  30,  1975  of  premises  situated  at 
133  Main  Street,  North  Reading,  Massachusetts,  subject 
to  the  rental,  terms,  agreements,  conditions,  and  covenants 
set  forth  in  said  instrument  of  lease; 

that  Philip  J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  thp  name  and  behalf  of  the  Board 
of  Trustees  in  charge  of  the  Library  Department  of  the 
City  of  Boston  to  execute  said  instrument  of  lease  in 
quadruplicate. 


CO 
r-l 

o 


I 


I 


I 


I 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  to  the 
Director,  and  Secretary  of  the  Trustees,  or  John  J. 
Doherty,  Assistant  Director,  or  Kevin  T.  FitzPatrick, 
Supervisor,  Business  Operations,  be  and  hereby  is  author- 
ized to  sign  the  payrolls  of  the  Library  in  representation 
of  the  Trustees  for  a  period  not  to  exceed  four  weeks  from 
June  17,  1974. 

The  minutes  of  the  meeting  of  the  Committee  on  Buildings  of  March  8,  1974, 
as  presented,  were  approved. 

The  Director  reported  that  carpeting  had  been  installed  in  the  West 
Gallery  and  that  surplus  tables  and  chairs  from  the  General  Library  build  ng  pro- 
gram would  be  set  up  in  that  area.  The  West  Gallery  will  now  house  the  Fine 
Arts  and  Music  reference  services.  The  Music  books  are  being  moved  into 
the  stacks  from  the  present  reading  room  and  it  is  hoped  that  this  move  wi' • 
be  completed  in  the  near  future.  Work  is  presently  going  on  in  the  old  Newspaper 
Room  and  the  Director  hopes  that  the  Government  Documents  Department  can  begin 
operation  in  this  new  location  sometime  during  the  month  of  June. 

The  School  Department  has  decided  that  it  needs  all  of  the  space  in  the 
Old  City  Hall.  At  present  there  is  a  lot  of  valuable  material  stored  in  the 
sub-basement  and  the  Library  has  made  arrangements  to  transfer  all  of  the 
Buildings  Department  plans.  The  Director  indicated  that  he  will  talk  to 
other  department  heads  to  see  if  they  would  be  willing  to  have  their  materials 
transferred  to  the  Library's  custody.  These  materials  wi  1  complement  other 
City  documents  already  transferred  to  the  Library.  The  City  Clerk  s  "later  al 
is  already  in  the  Rare  Book  stacks.  The  Director  stressed  the  value  of  all  of 
these  materials  for  the  social  historians  of  the  future  and  said  that  it  was  very 
important  that  all  of  these  materials  be  preserved. 

The  annual  meeting  of  IFLA  (International  Federation  of  Library  Associations) 
will  be  held  in  Washington  later  this  year.  A  number  of  these  representatives 
are  intending  to  visit  Boston  en  route  to  Washington.  It  was  agreed  that  a 
formal  reception  in  honor  of  these  visitors  would  be  appropriate. 

The  Director  read  a  letter  regarding  support  for  the  position  of  the  Associa- 
tion of  Research  Libraries  on  the  pending  copyright  suit.  He  recommended  that  a 
vote  be  taken  encouraging  the  Director  to  seek  the  support  of  Senator  Kennedy 
for  this  position.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  Trustees  of  the  Public  Library  of  the  City 
of  Boston  do  hereby  endorse  and  support  the  position 
of  the  Association  of  Research  Libraries  with  regard 
to  the  upcoming  review  of  copyright  legislation  in 
the  United  States  Senate. 

Dissolved  at  5:05  p.m. 


Secretary 


893 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  June  28,  1974 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  3:15  p.m. 

Present:  Messrs  Maher,  Murray,  and  Parker,  Trustees. 

The  minutes  of  the  regular  meeting  of  April  26,  1974  and  of  the  annual 
meeting  of  May  6.  1974,  as  presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delega?ed  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
auihorized  to  be  charged  as  follows  for  the  month  of  ^ay  1974,  provided  that 
expenditures  from  City  Appropriation  have  the  approval  of  the  City  Auditor. 


MAY 


To  City  Appropriation 


Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and  Obliga- 
tions 

TOTAL 
To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 


$460,966.41 

32,022.05 

5,288.57 

24,931.78 

688.45 

$523,897.26 


$    102.00 

1,207.14 

65.57 

3,149.66 

$  4,524.37 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  74,622.97 

2,967.41 

44,314.99 

$121,905.37 


Followinq  approval  by  the  Director  and  in  accordance  with  the  authority 
deleqa?edThim^brrhe  Trustees,  payment  of  bills  was  authorized  to  be  charged 
af^ollows  for  the  month  of  May,  1974  provided  that  payment  of  bills  from 
City  Appropriation  have  the  approval  of  the  City  Auditor: 


I 


I 


CO 


I 


I 


I 


I 


MAY 

To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and  Obli- 
gations 

TOTAL 
To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 


$460,966.41 
36,914.35 
19,225.43 
24,931.78 

19,554.29 

$561,592.26 


$    102.00 

1,207.14 

65.57 

3,159.66 

$  4,534.37 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  74,622.97 
10,878.61 
44,314.99 

$129,816.57 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 

On  21  June  1974 

Award  of  contract  for  reproduction  of  certain  items  into  catalog 
card  and  book  card  form: 

VOTED:  that  there  be  entered  into  with  General  Microfilm  Company, 
100  Inman  Street,  Cambridge,  Massachusetts,  the  sole  bidder 
in  the  public  bidding,  a  service  contract  for  the  reproduction 
of  certain  items  into  catalog  card  and  book  card  form  during 
the  period  July  1,  1974  through  June  30,  1975,  the  total  fee 
thus  charged  to  be  subject  to  the  terms,  agreements,  and 
conditions  set  forth  in  said  contract. 

Award  of  contract  for  reproduction  of  certain  items  into  catalog 
Zardl  and  book  card  form,  for  the  Eastern  Regional  Public  Library. 
System: 


:^\)4 


3or> 


VOTED:  that  there  be  entered  into  w1 
TOO  Inman  Street,  Cambridge, 
in  the  public  bidding,  a  serv 
for  the  Massachusetts  Eastern 
of  certain  items  into  catalog 
the  period  July  1,  1974  throu 
thus  charged  to  be  subject  to 
conditions  set  forth  in  said 


th  General  Microfilm  Company, 
Massachusetts,  the  sole  bidder 
ice  contract  for  the  reproduction 
Regional  Public  Library  System, 
card  and  book  card  form  during 
gh  June  30,  1975,  the  total  fee 
the  terms,  agreements,  and 
contract. 


I 


I 


Award  of  contract  for  operation  and  servicing  of  water  systems 
associated  with  air  conditioning  and  heating  systems; 

VOTED:  that  there  be  entered  into  with  Barclay  Chemical  Company, 
Inc.,  150  Coolidge  Avenue,  Watertown,  Massachusetts,  the 
lowest  responsible  and  eligible  bidder  in  the  public  bidding, 
a  service  contract  for  the  operation  and  servicing  of  water  systems 
associated  with  air  conditioning  and  heating  systems  at 
various  locations  throughout  the  Library  system  during  the 
period  July  1,  1974  through  June  30,  1975  at  a  total  cost 
not  to  exceed  two  thousand  five  hundred  seventy-five  dollars 
and  twenty  cents  ($2,575.20)  subject  to  the  terms,  agreements, 
conditions,  and  covenants  set  forth  in  said  contract. 

Award  of  contract  for  maintenance  and  servicing  of  elevators: 

VOTED:  that  there  be  entered  into  with  Otis  Elevator  Company, 
305  W.  Grand  Avenue,  Montvale,  New  Jersey,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding, 
a  service  contract  for  maintenance  and  servicing  of  elevators 
throughout  the  Library  System  during  the  period  July  1, 
1974  through  June  30,  1975  at  a  total  cost  not  to  exceed 
twelve  thousand  seven  hundred  eighty  dollars  ($12,780.00), 
subject  to  the  terms,  agreements,  conditions,  and  covenants 
set  forth  in  said  contract. 

Award  of  contract  for  supplying  and  delivering  certain  data 
processing  supplies: 

VOTED:  that  there  be  entered  into  with  Standard  Register  Co., 

2000  Commonwealth  Avenue,  Auburndale,  Massachusetts,  the 
lowest  responsible  and  eligible  bidder  in  the  public  bidding, 
a  contract  for  supplying  and  delivering  certain  supplies  to 
be  used  in  connection  with  rented  data  processing  equipment, 
as  specified  under  Items  A  and  B  of  the  specifications, 
during  the  period  July  1,  1974  through  June  30,  1975,  at  a 
total  cost  not  to  exceed  six  thousand  eight  hundred  thirty- 
four  dollars  and  seventy-one  cents  ($6,834.71). 

Rejection  of  bid  under  Item  C  for  supplying  and  delivering 
certain  data  processing  supplies: 


CO 


and 


I 


I 


I 


I 


VOTED:  that  there  be,  and  hereby  is  rejected  the  sole  bid 
received  in  the  public  bidding  of  June  4,  1974  for 
Item  C  in  the  specifications  for  supplying  and  delivering 
certain  supplies  to  be  used  in  connection  with  rented  data 
processing  equipment  during  the  period  July  1,  1974  through 
June  30,  1975. 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  to  the 
Director,  and  Secretary  of  the  Trustees,  or  John  J. 
Doherty,  Assistant  Director,  or  Kevin  T.  FitzPatnck, 
Supervisor,  Business  Operations,  be  and  hereby  is  author- 
ized to  sign  the  payrolls  of  the  Library  in  representation 
of  the  Trustees  for  a  period  not  to  exceed  four  weeks  from 
July  15,  1974. 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly.  Assistant  to  the 
Director,  and  Secretary  of  the  Trustees,  or  John  J. 
Doherty,  Assistant  Director,  or  Kevin  T- J^^^Patrlck, 
Supervisor.  Business  Operations,  be  and  hereby  is  author- 
ized to  sign  the  payrolls  of  the  Library  in  representation 
of  the  Trustees  for  a  period  not  to  exceed  four  weeks  from 
August  12.  1974. 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  to  the 
Director,  and  Secretary  of  the  Trustees,  or  John  J. 
Doherty,  Assistant  Director,  or  Kevin  T.  FitzPatrick, 
Supervisor,  Business  Operations,  be  and  hereby  is  author- 
ized to  sign  the  payrolls  of  the  Library  ^"/epresentation 
of  the  Trustees  for  a  period  not  to  exceed  four  weeks  from 
September  9,  1974. 

The  minutes  of  the  meeting  of  the  Committee  on  Buildings  on  April  5.  1974. 
as  presented,  were  approved. 

The  Director  reported  that  in  response  to  public  advertising  only  one  bid 
was  received  fo?  the  leasing  of  two  panel  trucks  and  one  station  wagon   The 
MH  rpflpcts  an  increase  of  about  ten  percent  over  last  year's  cost.  He  felt 
t  at  ?h  fwL  an  unSIrstandable  increase  in  light  of  increase  in  costs  over 
the  past  year.  He  noted  that  in  the  coming  year  there  would  be  one  truck  less 

^4'^  !L"^!hL  n+hL  triirk*;  beina  sliqhtlv  bigger  so  that  overall  the  budget  for 
tMs  ope?.t?on°wi"  not'bl  1nrrLled's1g^if1«ntly.  On  motion  duly  .ade  and  se- 
conded.  it  was 


and 


%m 


397 

A 


VOTED: 


that  there  be  entered  into  with  Warren  Coveney's  Ford  Sales, 
Inc.,  777  Washington  Street,  Newton,  Massachusetts,  the 
sole  bidder  in  the  public  bidding,  the  contract  for  leasing 
of  two  panel  trucks  and  one  station  wagon  during  the  period 
July  1,  1974  through  June  30,  1975  at  the  following  rates: 


I 


Panel  Trucks 
Station  Wagon 


Monthly  Lease  Cost 
per  Vehicle 

$283.00 
$271.00 


Mileage  Charge 
per  Mile 

$.11 
$.11 


I 


nHE  FOLLOWING  WAS  OMITTED  FROM  THE  JANUARY  28.  1974  MINUTES  OF  THE  ADMINISTRATIVE 
AGENCY : 


The  Director  reported  that  in  response  to  public  advertising  two  bids  were 
received  for  the  rental  of  uniforms  and  overalls  during  the  coming  year.  He 
recommended  that  the  contract  be  awarded  to  the  low  bidder.  On  motion  duly 
made  and  seconded,  it  was 


VOTED: 


that  there  be  entered  into  with  Coverall  Service  Co.,  Inc., 
73  Addison  Street,  East  Boston,  Massachusetts,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding,  a 
contract  for  the  rental  of  uniforms  and  overalls  during  the 
period  July  1,  1974  through  June  30,  1975  at  prices  per  unit 
as  follows: 


Two  (2)  shirts,  two  (2) 
Two  (2)  overalls  (per) 
Two  (2)  dresses  (per) 


pants  per  man 


$1 .35  per  week 
$  .65  per  week 
$  .65  per  week 


In  response  to  public  advertising  for  window  cleaning,  two  bids  were  received 
under  Group  I.  The  Director  recommended  that  the  contract  be  awarded  to  the  lowest 
bidder.   On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  Boston  Window  and  Floor 

Cleaning  Co.,  Inc.,  253  Summer  Street,  Boston,  Massachusetts, 
the  lowest  responsible  and  eligible  bidder  in  the  public 
bidding,  the  contract  for  the  cleaning  of  windows  during 
the  period  July  1,  1974  through  June  30,  1975  at  the 
Central  Library  building  and  at  certain  other  library 
buildings  designated  under  Group  I  in  the  contract  proposal, 
at  unit  prices  based  upon  completion  of  installation  of 
window  grilles  at  buildings  listed  in  the  alternate  proposal, 
otherwise  at  unit  prices  given  in  the  basic  contract  proposal, 
--  the  total  amount  in  any  case  not  to  exceed  Six  Thousand 
Eight  Hundred  Twenty-Nine  Dollars  ($6,829.00). 

Under  Group  II  three  bids  were  received.  Again  the  Director  recommended 
that  the  contract  be  awarded  to  the  lowest  bidder.  On  motion  duly  made  and 
seconded,  it  was 


I 


I 


The  Director  reported  that  in  response  to  public  bidding  four  bids  were 
received  for  the  operation  and  servicing  of  heating,  ventilating,  and  air   ^ 
conditioning  systems  and  equipment.  One  significant  difference  in  this  year  s 
contract  is  that  the  bidder  is  being  asked  to  make  a  commitment  for  a  three  year 
period.  The  proposed  contract  will  be  for  the  usual  one  year  period,  but  the 
contractor  is  required  to  renew  the  contract  at  the  same  price  if  the  Trustees 
deem  it  in  the  best  interests  of  the  Library.  This  arrangement  has  been  appro- 
ved by  the  Law  Department.  In  this  instance  the  lowest  responsible  bidder  was 
Balco,  Inc..  one  of  the  largest  and  most  reputable  local  firms,  and  the  Direc- 
tor recommended  that  the  contract  be  awarded  to  Balco,  Inc.  Following  a  dis- 
cussion, on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  Balco,  Inc.,  327 
Mystic  Avenue,  Medford,  Massachusetts,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding, 
a  contract  for  the  operation  and  servicing  of  heating, 
ventilating,  and  air  conditioning  systems,  electrical 
systems  and  equipment,  as  well  as  plumbing  systems, 
throughout  the  Library  System  during  the  period  July  1, 
1974  through  June  30,  1975,  at  a  total  cost  not  to 
exceed  one  hundred  twenty-one  thousand  six  hundred 
sixty  dollars  and  ninety-six  cents  ($121,660.96). 


I 


I 


397 

A 


397 


I 


*THE  FOLLOWING  WAS  OMITTED  FROM  THE  JANUARY  28,  1974  MINUTES  OF  THE  ADMINISTRATIVE 
AGENCY: 


I 


CD 
CD 

g 


I 


The  Director  reported  that  in  response  to  public  bidding  four  bids  were 
received  for  the  operation  and  servicing  of  heating,  ventilating,  and  air 
conditioning  systems  and  equipment.  One  significant  difference  in  this  year's 
contract  is  that  the  bidder  is  being  asked  to  make  a  commitment  for  a  three  year 
period.  The  proposed  contract  will  be  for  the  usual  one  year  period,  but  the 
contractor  is  required  to  renew  the  contract  at  the  same  price  if  the  Trustees 
deem  it  in  the  best  interests  of  the  Library.  This  arrangement  has  been  appro- 
ved by  the  Law  Department.  In  this  instance  the  lowest  responsible  bidder  was 
Balco,  Inc.,  one  of  the  largest  and  most  reputable  local  firms,  and  the  Direc- 
tor recommended  that  the  contract  be  awarded  to  Balco,  Inc.  Following  a  dis- 
cussion, on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  Balco,  Inc.,  327 
Mystic  Avenue,  Medford,  Massachusetts,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding, 
a  contract  for  the  operation  and  servicing  of  heating, 
ventilating,  and  air  conditioning  systems,  electrical 
systems  and  equipment,  as  well  as  plumbing  systems, 
throughout  the  Library  System  during  the  period  July  1, 
1974  through  June  30,  1975,  at  a  total  cost  not  to 
exceed  one  hundred  twenty-one  thousand  six  hundred 
sixty  dollars  and  ninety-six  cents  ($121,660.96). 


CO 

r-l 


I 


I 


I 


VOTED:  that  there  be  entered  into  with  Caroline  Kadetsky,  d/b/a 

Careful  Cleaning  Co.,  250  Boylston  Street,  Boston,  Massachusetts, 
the  lowest  responsible  and  eligible  bidder  in  the  public  bidding, 
the  contract  for  the  cleaning  of  windows  during  the  period 
July  1,  1974  through  June  30,  1975  at  library  buildings 
designated  under  Group  II  in  the  contract  proposal,  at  unit 
prices  based  upon  completion  of  installation  of  window  grilles 
at  buildings  listed  in  the  alternate  proposal,  otherwise  at 
unit  prices  given  in  the  basic  contract  proposal,  --  the  total 
amount  in  any  case  not  to  exceed  one  thousand  one  hundred 
ninety-seven  dollars  ($1,197.00). 
*SEE  ATTACHED  PAGE  397A 

The  Director  reported  that  bids  had  been  advertised  for  the  construction  of 
the  new  branch  library  at  Dudley  Street.  This  new  branch  will  house  a  collec- 
tion of  approximately  80,000  volumes.  The  preparation  of  the  book  collection  will 
now  be  intensified  in  the  expectation  that  this  new  library  will  be  available 
for  occupation  sometime  in  1975.  With  regard  to  the  collection,  the  Director 
reported  that  he  had  recently  had  a  report  that  approximately  one-third  of 
the  population  in  this  area  is  now  Spanish  speaking.  This  shift  in  population 
will  be  reflected  in  the  book  collection. 

On  the  proposed  new  building  at  Codman  Square  the  Director  stated  that  he 
had  recently  received  a  draft  of  the  specifications  for  review  and  he  planned 
to  get  a  response  back  to  Public  Facilities  before  July  9.  An  architect  has 
been  selected  for  the  design  of  the  new  Codman  Square  Branch,  namely  Eco-Tecture 
International  Inc.  With  regard  to  the  specifications  the  Director  expressed 
concern  over  the  suggested  site.  He  felt  that  the  site  was  a  most  critical 
consideration  in  the  building  of  a  branch  library.  This  can  be  clearly  demon- 
strated in  comparing  the  volume  of  use  at  Adams  Street  and  Fields  Corner  libraries 
The  Director  suggested  that  if  a  site  could  not  be  made  available  in  Codman 
Square  then  perhaps  the  decision  to  build  a  district  type  library  there  ought 
to  be  reviewed.  A  discussion  followed. 

The  question  of  site  will  again  be  critical  with  respect  to  the  new 
branch  library  at  Lower  Mills.  The  Director  suggested  that  if  a  good  site  is 
not  available  at  Lower  Mills,  then  consideration  should  be  given  to  using  the 
site  of  the  present  branch  library.  This  would  mean  closing  that  branch  and  if 
this  were  required  he  suggested  that  it  would  be  desirable  to  find  suitable  rental 
space  during  the  interim  rather  than  cut  off  library  service  in  the  area  entirely. 
He  stated  that  he  would  not  like  to  see  a  repeat  of  the  situation  that  is  still 
prevailing  with  regard  to  the  Washington  Village  Branch  Library. 

The  Director  stated  that  he  hoped  the  West  Gallery  would  be  opened  within 
the  next  few  weeks.  A  delay  in  opening  was  due  to  problems  in  moving  the  books 
from  the  present  Music  Department  and  the  need  to  divert  some  of  the  manpower  from 
the  project  to  the  moving  of  materials  from  the  old  City  Hall  annex. 

The  Director  reported  that  the  Library  had  recently  been  moving  from  the  old 
City  Hall  annex  large  quantities  of  early  city  documents  which  were  in  danger  of 
being  destroyed.  Some  City  material,  specifically  the  material  in  the  custody 
of  the  City  Clerk  had  previously  been  transferred  to  the  Library  and  these  new 
materials  represented  a  significant  addition  to  the  documents  already  in  the 
Library's  custody.  These  were  mainly  early  tax  records  and  records  of  the 
Buildings  Department.  All  of  these  materials  represent  a  rich  source  of  materials 
for  Boston  historians. 


aim 


391 


The  Director  reported  that  with  the  beginning  of  the  new  fiscal  year  the 

nrP«ntlv  Include  longevity  payments.  These  changes  would  affect  those  in  the 
R  1  '  5^n  P6  ctals^'ftcatlons^  He  proposed  -"'l^talnngte  present  seven  step 
Structure  for  the  P7  classification.  He  also  proposed  at  this  time  "/e"^°v«.  . 
from  this  scale  the  three  persons  who  have  reached  the  end  of  t.  namelyMr.  John 
cI?roll  Mr  Francis  Moloney,  and  Miss  Y.T.  Feng.  Following  discussiomt  was 
agreed  that' all  Sf  these  actions  would  be  in  the  best  Interests  of  the  library. 

The  Director  reported  receipt  of  Circular  Letters  Nos.  19.  20.  21  and  22  from 
the  Mayor's  Office. 


I 


Dissolved  at  4:20  p.m. 


Minutes  of  Meeting 
Administrative  Agency 


ecr*tary 


U^/ 


In  Board  of  Trustees 
Friday,  October  11,  1974 


A  meeting  of  the  Trustees  of  the  Public  Library  f /"  A^^"^^"^'^^^^^^''"  ^^""'^ 
of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  4:10  p.m. 

Present:  Messrs  Maher.  Murray,  Parker,  Rabb  and  Mrs.  White,  Trustees. 
The  President,  Monsignor  Murray,  in  the  chair. 

The  minutes  of  the  regular  meetings  of  May  31,  1974  and  June  28.  1974,  as 
presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
deleaa?eHnim  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authSd  ?o  be  charged  as  follows  for  the  months  of  June,  July  and  August, 
fg'rprovided  that  expenditures  from  City  Appropriation  have  the  approval  of 

the  City  Auditor: 


I 


JUNE 


JULY 


To  City  Appropriation 


Personal  Services  ^^oMco'q^ 
Contractual  Services  '^oo  oi 
Supplies  and  Materials  483.21 
Books  147, boo. oU 
Current  Charges  and  Obligations  12,735.15 
Equ  i  pment  _ 


$526,464.18 

216,364.05 

21,101.51 

41,158.43 

30,578.60 


AUGUST 


$449,422.52 

278,163.76 

31,347.52 

80,488.97 

151,798.49 

K446.00 


TOTAL  $778,468.25       $835,666.77         $992,667.26 


I 


1 


JUNE 


JULY 


AUGUST 


To  Trust  Funds 

Contractual  Services         1 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

TOTAL 


632.11 
194.40 

45.78 


$    213.28    $  4,495.56 

343.09 
19,655.70 


$    872.29    $  19,868.98    $  4,838.65 


CO 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  90,667.41 
20,083.27 
50,931.08 


$  27,279.33 
22,691.19 
48,488.83 


$  45,857.25 
24,710.90 
38.678.91 


$161,681.76         $  98,459.35         $109,247.06 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  months  of  June,  July  and  August,  1974,  provided  that  payment 
of  bills  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


JUNE 


JULY 


AUGUST 


To  City  Appropriation 


Personal  Services  $528,128.46 

Contractual  Services  187,525.25 

Supplies  and  Materials         58,541.29 
Books  147,558.60 

Current  Charges  and  Obligations  12,735.15 


$526,464.18 


41.158.43 


$449,422.52 

124,859.52 

11,217.90 

80,488.97 

7.308.33 


TOTAL 


$934,488.75    $567,622.61    $673,297.24 


To  Trust  Funds 


Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

TOTAL 


$ 


632.11 
194.40 

45.78 


$    213.28    $  4.495.56 

343.09 
19,655.70 


872.29    $  19,868.98    $  4.838.65 


I 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 


$  90.667.41 
29.462.59 
50,931.08 


$  27.279.33 
48.488.83 


$  45,857.25 

9,222.89 

38.678.91 


TOTAL 


$171,061.08         $75,768.16         $93,759.05 


1 


40 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the  Board 
was  approved  as  follows: 

On  6  August  1974 

Award  of  contract  for  providing  and  delivering  certain  data  processing 
supplies^ 

VOTED:  that  there  be  entered  into  with  Data  Documents  Inc., 
160  Speen  Street,  Framingham,  Massachusetts,  the 
lowest  responsible  and  eligible  bidder  in  the  public 
bidding,  a  contract  for  providing  and  delivering  certain 
supplies  to  be  used  in  connection  with  rented  data  pro- 
cessing equipment,  as  specified  in  the  specifications, 
at  a  total  cost  not  to  exceed  ten  thousand  three  hundred 
sixty-nine  dollars  and  fifty  cents  ($10,369.50). 

Award  of  contract  for  the  leasing  of  two  station  wagons: 

VOTED:  that  there  be  entered  into  with  Warren  Coveney's  Ford 

Sales,  Inc.,  777  Washington  Street,  Newton,  Massachusetts, 
the  sole  bidder  in  the  public  bidding,  a  contract  for  the 
leasing  of  two  station  wagons  during  the  period  August  1, 
1974  through  June  30,  1975  at  the  following  rates: 


I 


I 


CO 

rH 


$271.00 
.11, 


Monthly  lease  cost  per  vehicle 
Mileage  charge  per  mile 

On  20  September  1974 

Authorization  to  sign  payrolls: 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  to  the 
Director,  and  Secretary  of  the  Trustees,  or  John  J. 
Doherty,  Assistant  Director,  or  Kevin  T.  FitzPatrick, 
Supervisor,  Business  Operations,  be  and  hereby  is  author- 
ized to  sign  the  payrolls  of  the  Library  in  representation 
of  the  Trustees  for  a  period  not  to  exceed  four  weeks  from 
October  7,  1974. 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961,  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  to  the 
Director,  and  Secretary  of  the  Trustees,  or  John  J. 
Doherty,  Assistant  Director,  or  Kevin  T.  FitzPatrick, 
Supervisor,  Business  Operations,  be  and  hereby  is  author- 
ized to  sign  the  payrolls  of  the  Library  in  representation 
of  the  Trustees  for  a  period  not  to  exceed  four  weeks  from 
November  4,  1974. 


I 


I 


I 


I 


The  Director  reported  that  in  response  to  public  advertising  two  bids  had 
been  received  for  supplying  and  delivering  miscellaneous  book  labels.  He 
pointed  out  that  the  problem  of  applying  labels  to  books  was  a  difficult  one  and 
the  labels  that  had  been  in  use  during  recent  years  have  proved  to  be  unsatis- 
factory and  he  hoped  that  these  new  labels  would  prove  more  effective.  The 
specifications  were  based  on  label  stock  which  has  been  used  successfully  in  a 
number  of  other  libraries.  The  low  bidder  in  this  instance  did  not  bid  on  a 
label  meeting  the  specifications,  so  award  was  recommended  to  the  only  other 
bidder,  Avery  Label  System.  Following  discussion,  on  motion  duly  made  and 
seconded,  it  was 

VOTED:  that  there  be  entered  into  with  Avery  Label  Systems, 
Lakeside  Office  Park,  Wakefield,  Massachusetts,  the 
lowest  eligible,  responsible,  and  responsive  bidder 
in  the  public  bidding,  a  contract  for  supplying  and 
delivering  miscellaneous  paper  labels,  as  specified 
in  the  specifications,  at  a  total  cost  not  to  exceed 
three  thousand  one  hundred  twenty  dollars  ($3,120.00). 

It  is  now  time  to  once  again  enter  into  a  contract  with  the  F.  W.  Faxon 
Company,  Inc.  for  supplying  periodicals  and  serials.  The  contract  with  F.  W. 
Faxon  has  been  awarded  without  public  advertising  on  an  annual  basis.  Because 
of  the  rapidly  rising  cost  of  these  materials,  the  Director  suggested  that  the 
possibility  of  entering  into  a  three  year  contract  should  be  explored  at  this 
time.  The  three  year  contract  would  enable  the  Library  to  buy  these  materials 
at  a  much  better  price.  However,  pending  this  inquiry  he  recommended  that  a 
one  year  contract  be  voted  at  this  time.  On  motion  duly  made  and  seconded,  it 
was 

VOTED:  that  there  be  entered  into,  without  public  advertising, 
with  F.  W.  Faxon  Company,  Inc.,  15  Southwest  Park, 
Westwood,  Massachusetts,  a  contract  for  (1)  supplying 
periodicals  and  serials  for  the  year  1974-1975  and  (2) 
servicing  the  subscriptions  for  the  individual  items  throughout 
the  year,  subject  to  the  terms,  agreements,  and  conditions 
set  forth  in  said  contract. 

In  response  to  public  advertising  for  supplying  and  delivering  music  port- 
folios, only  one  bid  was  received.  The  specifications  used  for  these  portfolios 
were  written  as  a  result  of  consultation  with  a  number  of  music  library  associa- 
tions and  music  libraries.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  Chaspec  Manufacturing 
Co.,  Inc.,  375  Fairfield  Avenue,  Stamford,  Connecticut, 
the  sole  bidder  in  the  public  bidding,  a  contract  for 
supplying  and  delivering  music  portfolios,  as  specified 
in  the  specifications,  at  a  total  cost  not  to  exceed 
seventeen  thousand  two  hundred  fifty  dollars  ($17,250.00). 

The  Director  noted  that  the  new  salary  scales  for  management  had  gone  into 
effect  on  July  3,  1974.  These  salary  scales  had  been  approved  previously  by  the 
Committee  on  Finance  and  the  Director  recommended  that  they  be  formally  adopted 
by  the  Board.  On  motion  duly  made  and  seconded,  it  was 


402 


403 


VOTED: 


that  there  be,  and  hereby  is.  adopted  by  the  Trustees 
of  the  Public  Library  of  the  City  of  Boston  changes  in 
the  salary  scale  for  Management  positions  in  the  Pro- 
fessional Library  Service,  effective  July  3,  1974.  as 
set  forth  below: 


I 


I 


Pay  Grade 


I 


II 


III 


IV 


VI 


VII 


VIII 


IX 


Mll.Lll  Pres 
Cll     New 


P5 

M12 


P7 


$13  388  $13,923  $14,459  $14,994  $15,530  $16,065  $16,601   $17,137  $17,673 
14,100     14,700     15.300     15.900     16.500     17.100     17.700     18.300     18.900 


Pres 
New 


P6.L13  Pres 
Ml  3    New 


14.566 
15.400 

16.922 
17.900 


15,155 
16,000 

17,564 
18.550 


15.744 
16.600 

18.207 
19,200 


16.333 
17.200 

18.850 
19.850 


16.922 
17.800 

19.492 
20.500 


17.511 
18,400 

20.135 
21.150 


18.100 
19.000 

20,777 
21 ,800 


18,689 
19,600 

21,419 
22,450 


19,278 
20,200 

22,061 
23,100 


$536 
600 

589 
600 

642 
650 


CO 

o 


Pres 

New 


19.950  20.685  21.420  22.155  22,890  23,625  24,360 
21,000  21,750  22,500  23,250  24,000  24,750  25,500 


The  Director  reported  that  work  had  begun  on  the  preparation  of  the  budget 
for  fiscal  year  1976  and  he  hoped  to  have  the  first  draft  completed  by  the  end 
of  October  for  submission  to  the  Budget  Officer.  Once  again  large  increases  in 
the  cost  of  heating  steam,  electricity,  and  oil  will  be  reflected  in  the  budget. 
In  this  respect  it  is  probably  going  to  be  necessary  to  go  back  to  the  budget 
office  for  additional  funds  to  cover  the  deficit  in  this  year's  budget.  Also 
of  concern  to  the  administration  at  this  time  is  the  cost  of  telephones  which 
has  shown  substantial  increase  recently.  Telephones  utilized  for  regional  library 
services  are  not  paid  from  the  City  budget,  but  rather  from  the  regional  budget 
itself   The  new  budget  request  will  look  for  full  support  for  the  full  staffing 
complement.  It  is  also  hoped  that  the  necessary  fiscal  arrangements  can  be  made 
to  allow  for  Sunday  opening  during  the  summer.  The  Director  pointed  out  that 
Sunday  is  a  very  busy  day  in  the  Central  Library.  On  the  previous  Sunday  3,000 
people  visited  the  Library  during  the  four  hour  opening  period.  Mr.  Rabb 
pointed  out  that  if  the  school  situation  continues  to  deteriorate,  the  City  will 
be  forced  to  cut  budgets  to  pay  for  the  additional  costs  incurred  by  the  school 
problem.  With  salaries  going  up,  any  reductions  or  cuts  in  the  Library  budget 
will  have  to  be  reflected  in  staffing.  In  the  ensuing  discussion  it  was  agreed 
that  with  attrition  due  to  these  various  causes,  the  only  way  to  maintain  ser- 
vices at  a  high  level  is  to  increase  productivity.  The  Director  noted  that 
the  Library's  staff  has  been  providing  excellent  public  service. 

The  Director  reported  receipt  of  Circular  Letters  Nos.  1  and  2  from  the 
Mayor's  Office. 

The  staff  Committee  of  Award  has  recommended  the  award  of  scholarships  to 
the  following  four  members  of  the  staff: 

James  A.  Daly 

Roslindale  Branch 

Joseph  H.  Center  Scholarship 

P.  Edward  Fenninger 

Audio  Visual 

Daniel  Sharp  Ford  Scholarship 


I 


I 


I 


I 


Mary  Jo  Sweeney 

Inter library  Loan 

Francis  Skinner  Scholarship 

Earl  P.  Taylor 

Rare  Books 

Daniel  Treadwell  Scholarship 

The  Director  reported  that  the  lowest  of  three  bids  received  for  the  new 
Dudley  Street  building  exceeded  estimates  by  30%.  A  redesign  for  this  building 
has  now  been  completed  by  the  architects  and  has  been  submitted  to  the  Library. 
Mr.  William  Lewis  will  write  a  report  on  the  revision  plans  as  reflected  in  the 
new  drawings.  The  Director  suggested  that  it  would  be  well  to  get  Mr.  Lewis's 
and  Mr.  Doherty's  reactions  to  these  revisions  before  discussing  these  with  the 
architects  and  subsequently  with  the  Trustees.  From  his  preliminary  review  of 
the  new  plans,  it  did  not  appear  to  the  Director  that  some  of  the  new  revisions 
would  be  satisfactory  from  the  Library's  point  of  view  in  so  far  as  some  of 
these  would  severely  diminish  the  functionality  of  the  building. 

On  the  proposed  programs  for  Codman  Square  and  Lower  Mills,  the  Director 
reported  that  the  changes  which  had  been  recommended  by  the  Library  in  the  pro- 
posed programs  had  been  incorporated  by  the  Public  Facilities  Department.  The 
Director  asked  that  these  now  be  approved  by  the  Board  so  that  the  architect 
could  begin  work  on  both  buildings.  He  also  reported  that  the  site  recommended 
by  the  Public  Facilities  Department  for  Codman  Square  was  not  ideal,  but  the 
ideal  site  would  not  be  available  for  about  five  years.  Several  other  possi- 
bilities had  been  explored  but  none  of  these  could  be  worked  out.  The  recom- 
mended site  is  the  site  of  the  old  Pierce  School  and  all  things  considered,  the 
Director  felt  that  this  site  should  now  be  approved  and  he  recommended  this  to 
the  Trustees.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  the  site  located  on  Washington  Street  (former 

site  of  the  Pierce  School)  be  utilized  for  the  construc- 
tion of  the  new  regional  branch  library  at  Codman  Square. 

On  the  matter  of  a  site  for  Lower  Mills,  approval  has  not  yet  been  received 
for  using  the  old  school  site.  If  this  is  forthcoming,  it  would  provide  a  yery 
acceptable  site. 

The  Director  reported  that  there  have  been  a  number  of  fires  in  the  building 
which  houses  the  Allston  Branch.  He  felt  the  staff  had  done  a  tremendous  job 
in  continuing  library  service  there,  despite  the  inconvenience.  He  noted  again 
the  need  to  find  a  first  floor  rental  space  for  the  Allston  Branch. 

Dissolved  at  5:00  p.m. 


4(H 


405 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  November  22,  1974 


I 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:25  p.m. 

Present:  Messrs  Maher,  Murray,  Parker,  Rabb  and  Mrs.  White, Trustees. 
The  President,  Msgr.  Murray,  presiding. 

The  minutes  of  the  regular  meeting  of  October  11,  1974,  as  presented,  were 
approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  autnority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  September  1974,  provided 
that  expenditures  from  City  Appropriation  have  the  approval  of  the  City 
Auditor: 


I 


T-l 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 


TOTAL 


Gifts  for  Current  Use 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


SEPTEMBER 


$468,176.27 

62, 81b. 61 

19,358.92 

66,091,43 

57.60 

$616,499.83 


$    184,81 

2,OOU.OO 

20,929.90 

$  23,114.71 

$     39.64 


$  49,285.94 

9,353.51 

33,059.20 

$  91,698.65 


I 


I 


I 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  month  of  September  1974,  provided  that  payment  of  bills  from 
City  Appropriation  have  the  approval  of  the  City  Auditor: 


SEPTEMBER 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Cnarges  and  Obligations 


TOTAL 


To  Trust  Funds 


Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 

To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$468,176.27 

78,763.71 

11,639.34 

66,091.43 

4.289.04 

$628,959.79 


$    184.21 

2.000.00 

20.9:^9.90 

$  23.114.11 


$  49,285.94 

6.650.07 

33.059.2U 

$  88.995.21 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 

On  8  November  1974 

Award  of  contract  for  supplying  and  delivering  certain  motion  picture 
projectors  and  screens: 

VOTED:  that  there  be  entered  into  with  TRECK  PhotoGraphic  Inc., 
21  Needham  Street,  Newton  Highlands.  Massachusetts,  the 
lowest  eligible  and  responsible  bidder  in  the  public 
bidding,  a  contract  for  supplying  and  delivering  certain 
motion  picture  projectors  and  screens,  as  specified  in 
the  specifications,  at  a  total  cost  not  to  exceed  nine 
thousand  one  hundred  sixty  dollars  and  fifty  cents 
($9.160.b0). 


im 


\7 


In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  chapter  3  ot  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff.  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant 
Director,  and  Secretary  of  the  Trustees,  or  John  J. 
Doherty,  Assistant  Director,  or  Kevin  T.  FitzPatnck, 
Supervisor,  Business  Operations,  be  and  hereby  is  author- 
ized to  sign  the  payrolls  of  the  Library  in  representation 
of  the  Trustees  for  a  period  not  to  exceed  four  weeks  from 
December  2,  1974. 

The  Director  reported  that  Mr.  Doherty  and  Mr.  Sarro  are  now  working  on  a 
new  prSgramTorbrlnch  maintenance.  Some  years  ago  branch  custodians  had  been 
working  le: 00-2: 00  shift  and  in  recent  years  an  effort  has  been  underway  to 
Dhase  out  these  6-OU  a.m.  jobs.  This  transition  is  now  almost  completed.  In 
the  new  Srogrim  superv  sors  from  the  Central  Library  visit  branches  on  a  regular 
basis  and  this  new  arrangement  should  result  in  a  greater  eye!  of  productivity 
by  ihe  custod  al  personnel  ln  the  branches.  In  the  Central  Library  there  has 
been  a  cont?nuing^tudy  on  the  optimal  staffing  for  each  of  the  three  shifts 
worked.  The  increasing  trend  is  to  have  more  men  working  during  the  daytime 
shift,  thereby  increasing  the  level  of  custodial  visibility. 

On  another  aspect  of  the  branch  maintenance  problem  the  ?1^e^t°!:."°^^^.^^'* 
there  has  been  difficulty  in  getting  repairs  done  ever  since  the  Public  Facili- 
ties Department  has  taken  ove?  responsibility  for  branch  repa  rs.  Good  illustra- 
tions of  this  problem  are  the  Grove  Hall  and  Brighton  Branch  Libraries  where 
there  have  been  unreasonably  long  delays  in  getting  repairs  carried  out.  Mr. 
Rabb  outlined  the  history  of  the  Public  Facilities  Department  assumpt  on  of  the 
responsibility  for  repairs  at  branch  buildings.  In  the  discussion  which  fol- 
lowed it  was  agreed  that  Mr.  Rabb  should  call  on  the  Mayor  to  explore  the 
possibility  of  reverting  to  the  earlier  arrangement  when  the  Trustees  were  res- 
ponsible for  repairs  to  library  buildings. 

The  Director  read  a  letter  received  from  the  Public  Facilities  Department 
requesting  that  two  library  buildings  be  turned  oyer  to  that  ^f a^*"^"*-, ,{^"« 
two  buildings  are  Codman  Square  and  Lower  Mills  at  6  Norfolk  Street  and  110 
Washington  Street,  Dorchester.  He  Indicated  that  he  had  replied  to  "r.  Vey 
indicating  that  the  buildings  would  be  turned  over  as  soon  as  the  new  buildings 
to  be  built  at  these  locations  are  available  for  occupation. 

A  budget  hearing  has  been  scheduled  for  Friday,  December  6,  1974. 

The  Director  reported  that  a  request  had  been  received  from  the  Boston  Public 
Library  Professional  Staff  Association  requesting  that  the  day  after  Thanksgiving 
be  a  skeleton  work  force  day  as  has  been  traditional.  However,  the  Director 
Dointid  out  that  a  compromise  had  been  reached  on  this  quest  on  last  year  with 
an  agreement  that  the  day  after  Thanksgiving  would  be  a  regular  working  day. 


I 


I 


I 


I 


I 


I 


This  is  the  stand  taken  by  the  administration  this  year,  and  as  a  result  the 
Professional  Staff  Association  had  placed  a  grievance  against  the  admimstration 
and  this  matter  was  going  before  arbitration.  In  support  of  this  position 
the  Director  read  a  letter  from  the  City  in  which  Mr.  Ed  Sullivan,  Deputy 
Mayor,  designated  that  the  day  after  Thanksgiving  will  be  a  regular  working 
day  for  all  City  employees.  Mr.  Rabb  pointed  out  that  the  onus  should  be  put 
on  the  City  for  this  decision.  The  Director  agreed  that  this  would  be  the 
basis  for  the  Library's  justification  of  its  position. 

Dissolved  at  5:00  p.m. 


Secretary   ^ 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  December  13,  1974 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative  Agency 
of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  4:55  p.m. 

Present:  Messrs  Maher,  Murray,  Parker,  Rabb  and  Mrs.  White,  Trustees.  Also 
present,  two  representatives  of  the  Professional  Staff  Association:  Jorge 
Castelazo  and  Beverly  Hall. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  October.  1?74.  provided  that 
expenditures  from  City  Appropriation  have  the  approval  of  the  City  Auditor. 


OCTOBER 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


TOTAL 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 


TOTAL 


$605,657.89 

69,357.33 

8,761.73 

118,672.32 

247.00 

451.00 

$803,147.27 


$  1,244.69 
350.68 

$  1,595.37 


4^'  i^ 


409 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


i 


$  87,198.84 

4,094.92 

39,806.36 

$131,100.12 


I 


i 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  pa^mient  of  bills  was  J^^^onzed  to  be  charged 
as  follows  for  the  month  of  October,  1974,  provided  that  payment  of  bills  from 
City  Appropriation  have  the  approval  by  the  City  Auditor: 


OCTOBER 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


CO 
O 


TOTAL 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 


TOTAL 


$605,657.89 

80,546.54 

14.947.36 

118,672.32 

36,781.25 

378.86 

$856,984.22 


$  1,244.69 
350.68 

$  1,595.37 


I 


I 


VOTED:  that  there  be  entered  into,  without  public  ad- 
vertising, with  F.  W.  Faxon  Company,  Inc.,  15 
Southwest  Park,  Westwood,  Massachusetts,  a  con- 
tract for  (1)  supplying  periodicals  and  serials  for 
the  year  1975  and  (2)  servicing  the  subscriptions 
for  the  individual  items  throughout  said  period, 
subject  to  the  terms,  agreements,  and  conditions 
set  forth  in  said  contract. 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff ,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Supervisor, 
Business  Operations,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
December  30,  1974. 

The  minutes  of  the  meeting  of  the  Committee  on  Buildings  on  October  23, 
1974,  as  presented,  were  approved. 

The  Director  reported  that  in  response  to  the  advertisement  for  a  contract 
for  supplying  and  delivering  book  jacket  covers,  three  bids  were  received  and 
he  was  recommending  the  award  of  contract  to  Bro-Dart,  Inc.,  the  lowest  of 
three  bidders.  On  motion  duly  made  and  seconded,  it  was 


VOTED: 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


$  87,198.84 

4,616.51 

39,806.36 


TOTAL  $131,621.71 

Action  taken  since  the  last  meeting  of  the  Board  was  approved  as  follows: 

On  6  December  1974 

Award  of  contract  for  periodicals  and  serials  without  public  advertising, 
changing  vote  of  11  October  1974: 


I 


I 


that  there  be  entered  into  with  Bro-Dart,  Inc.,  1609 
Memorial  Avenue,  Williamsport,  Pennsylvania,  the 
lowest  eligible  and  responsible  bidder  in  the  public 
bidding,  a  contract  for  supplying  and  delivering  book 
jacket  covers,  as  specified  in  the  specifications,  at 
a  total  cost  not  to  exceed  two  thousand  four  hundred 
sixty-four  dollars  ($2,464.00). 

In  response  to  the  advertising  for  supplying  and  delivering  miscellaneous 
filters,  four  bids  were  received.  Again  all  of  the  bidders  were  responsible 
firms  and  he  reconmended  the  award  to  the  lowest  bidder.  On  motion  duly  made 
and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  the  Farr  Company,  388 
Hillside  Avenue,  Needham,  Massachusetts,  the  lowest 
eligible  and  responsible  bidder  in  the  public  bidding,  a 
contract  for  supplying  and  delivering  mi^^cellaneous  filters 
for  the  heating,  ventilating  and  air  conditioning  systems 
throughout  the  Boston  Public  Library,  as  specified  in  the 
specifications,  at  a  total  cost  not  to  exceed  five  thousand 
three  hundred  sixty-seven  dollars  and  sixty-two  cents 
($5,367.62). 


410 


411 


The  Director  reported  that  the  first  budget  meeting  had  been  held  with 
the  City  Budget  Analyst  and  his  staff.  This  year's  budget  request  represents 
an  increase  of  over  $1 ,000,000  and  does  not  take  into  consideration  the  possi- 
ble increases  that  may  be  incurred  in  the  Professional  Staff  Association  and 
AFSCME  contract  negotiations.  The  Budget  Officer  recognized  the  reasons  behind 
this  increase,  particularly  the  increases  in  heat,  light,  and  power,  which 
account  for  nearly  half  of  the  total  increase.  The  rest  of  the  increases  can 
be  attributed  primarily  to  increases  due  to  Union  contracts,  annual izati on, 
etc.  The  Budget  Analyst  now  wants  to  review  the  budget  item  by  item,  but  has 
indicated  that  there  would  be  some  difficulty  in  meeting  the  total  budget 
request  as  submitted.  The  Legislative  Committee  of  the  Massachusetts  Library 
Association  has  once  again  filed  a  bill  requesting  increases  in  State  aid. 
However,  the  Director  pointed  out  that  even  if  passed,  these  increases  would 
have  a  modest  impact  on  the  City  Budget.  There  has  been  strong  bipartisan  sup- 
port for  increasing  State  aid,  but  in  view  of  the  State's  tight  fiscal  situation 
any  increase  appears  doubtful.  In  response  to  a  question,  the  Director  said 
that  the  $1,000,000  plus  increase  in  the  budget  does  include  an  additional  item 
for  all  year  around  Sunday  opening.  The  Director  expressed  confidence  that  the 
City  would  continue  to  provide  strong  support  for  the  Library,  knowing  that  the 
weekly  attendance  of  40,000  coming  to  the  Library  is  indicative  of  the  impor- 
tance of  library  services  to  the  community.   Mr.  Rabb  did  emphasize,  however, 
that  the  Library  must  expect  that  it  is  not  going  to  get  all  that  it  requests  and 
must  be  prepared  to  make  cuts  wherever  necessary. 

The  Director  reported  on  the  developments  relating  to  a  number  of  branch 
buildings.  The  preliminary  drawing  for  the  new  Codman  Square  Branch  Library 
is  in  the  process  of  development  and  it  is  expected  that  this  will  be  available 
in  a  couple  of  weeks.  The  plans  for  the  new  Dudley  Street  Branch  Library  are 
being  revised  in  preparation  for  re-bidding.  A  request  has  been  received  from 
the  local  bicentennial  group  for  second  floor  space  in  the  East  Boston  Branch 
Library.  Mr.  Geoghegan  has  drafted  a  proposal  that  would  accommodate  this  need. 
Hopefully,  the  redesign  of  this  area  will  permit  its  use  for  library  activity 
in  the  future.  The  Director  pointed  out  that  the  East  Boston  group  will  be 
asked  to  pay  for  any  costs  incurred  in  these  changes.  The  Director  recommended 
that  the  Board  vote  approval  for  the  transfer  of  the  Old  Charlestown  Branch 
building  to  the  Public  Facilities  Department.  This  building  has  been  used  in 
recent  years  for  archival  storage.  Following  discussion,  and  on  motion  duly 
made  and  seconded,  it  was 

VOTED:  that  the  care,  contingent  upon  the  Library's  removal  of  its 
materials  and  equipment,  custody  and  control  of  the  building 
located  at  43  Monument  Street,  Charlestown,  formerly  used 
for  the  Charlestown  Branch  Library,  be  transferred  to  the 
Department  of  Public  Facilities  of  the  City  of  Boston  to  be 
used  for  whatever  purposes  said  Department  deems  necessary. 

There  has  been  increased  pressure  on  the  Public  Facilities  Department  to  make 
additional  space  available  at  Uphams  Corner  for  the  use  of  the  Public  Health 
Department.  Public  Facilities  is  currently  looking  for  another  building  that 
could  be  used  to  relocate  the  Uphams  Corner  Branch  Library.  In  this  regard, 
the  Director  noted  that  a  meeting  had  been  held  between  representatives  of  the 
Public  Facilities  Department  and  members  of  the  community  with  respect  to  this 


I 


I 


CO 


I 


I 


I 


matter  without  informing  the  Library  that  such  discussions  were  fderw^y. 
During  informal  discussions  with  the  Public  Facilities  Department  it  has  been 


first  floor  of  that  building  oe  usea  ror  a  ordMun  mu'^.j  .u,  u^^v..  ■••••r-  "- 
Director  pointed  out  that  one  and  one-half  years  after  the  Washington  Village 
Branch  Library  was  burned  the  Library  is  still  awaiting  cooperation  of  the 
Boston  Housing  Authority.  During  the  discussion  that  followed  it  was  agreed 
that  this  was  a  splendid  concept  but  would  be  greatly  dependent  upon  the  im- 
plementation of  the  plan.  In  view  of  the  Library's  previous  experience  with 
the  Boston  Housing  Authority  it  was  agreed  that  it  would  be  well  to  90  slowly 
in  pursuing  this  arrangement.  In  the  Allston  area  the  Library  is  continuing 
IS  ?ook  for  an  alternative  first  floor  location  for  the  Allston  Branch  Library. 
To  date  no  suitable  rental  space  has  been  found. 

The  Director  read  a  letter  that  he  had  received  from  a  representative  of 
R.  M.  Bradley  Company  concerning  the  rental  of  floor  space  in  the  new  building 
at  One  Beacon  Street!  It  was  agreed  that  at  $12.00  a  square  foot,  the  pro- 
perty would  not  be  a  viable  alternative. 

Library  personnel  are  currently  exploring  the  possibility  of  relocating 
the  Bindery  in  the  old  service  building  in  Charlestown.  The  space  presently 
occupies  by  the  Bindery  may  be  needed  by  City  Printing. 

Dissolved  at  5:40  p.m. 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  January  24,  1975 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:35  p.m. 

Present-  Messrs  Maher,  Murray,  Parker  and  Mrs.  White,  Trustees.  Also 
preseKre* two  representatives  of  the  Professional  Staff  Association 
Barbara  Jackson  and  Paula  Kaczmarek,  and  also  Mark  Lawrence,  Helen  Maniadis 
and  John  Sitkin. 

The  minutes  of  the  regular  meeting  of  November  22.  1974.  as  presented, 
were  approved. 

Following  approval  by  the  Director  and  in  accordance  w^^h  the  authority 
delega?ed  ti  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 


412 


1 1] 


413 


authorized  to  be  charged  as  follows  for  the  months  of  November  and  December, 
1974,  provided  that  expenditures  from  City  Appropriation  have  the  approval  of 
th6  City  Auditor: 


NOVEMBER 


DECEMBER 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

TOTAL 

Gifts  for  Current  Use 

To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 

To  Special  Appropriation 


$486,196.39 

42,154.25 

25,674.76 

59,475.74 

869.50 

456.00 

$614,826.64 

$    834.93 


$    632.61 

6,430.30 

$  7,062.91 


$620,002.15 

88,985.33 

10,939.62 

28,048.49 

368.10 


$748,343.69 


$  1,303.15 

132.80 

3,199.83 

4,635.78 


Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  37,508.93 

2,655.82 

31,716.69 

$  71  ,881.44 


$  54,160.83 
10,944.42 
39,731.45 

$104,836.70 


1 


I 


CO 

r-l 

o 


I 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delagated  to  him  by  the  Trustees,  payment  of  bills  w?^  authorized  to  be  charged 
Is   follows  for  the  months  of  November  and  December,  1974,  Plfovided  that  payment 
of  bills  from  City  Appropriation  have  the  approval  of  the  City  Auditor. 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

TOTAL 

Gifts  for  Current  Use 
Unliquidated  Reserve 


NOVEMBER 


$486,196.39 
64,994.78 
18.076.46 
59,475.74 
11.733.66 
1,733.00 

$642,210.03 

834.93 


DECEMBER 


$620,002. 

.15 

96 

,598, 

.67 

12 

,031 

.78 

28 

,048 

.49 

12 

,164 

.14 

$768,845.23 

81.71 
42.00 


I 


I 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 


$    632.61 

6.430.30 

$  7,062.91 


$  1.303.15 

132.80 

3,199.83 

$  4.635.78 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  37,508.93 

7,287.37 

31.716.69 

$  76,512.99 


$  54,160.83 

5,429.45 

39.731.45 

$  99,321.73 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 

On  3  January  1975 

Aw;.rd  of  contract  for  supplying  and  delivering  Marc  II 
catalog  products  and  services: 

VOTED-  that  there  be  entered  into  with  Inforonics,  Inc., 
146  Main  Street,  Maynard,  Massachusetts,  the  sole 
bidder  in  the  public  bidding,  a  service  contract 
for  supplying  and  delivering  MARC  II  catalog  pro- 
ducts and  services  during  the  period  January  1,  1975 
through  June  30,  1975,  the  total  fee  thus  charged  to 
be  subject  to  the  terms,  agreements,  and  conditions 
set  forth  in  said  contract. 

*SEE  ATTACHED  PAGE  41 3A 
nn  10  January  1975 

A.....  nf  rnntract  for  suppiy^'nq  and  delivering  electrical  ballasts: 

miscellaneous  electrical  ballasts,  as  specified  in  the 
sjlcif  cations!  at  a  total  cost  not  to  exceed  fof  t^ou  and 
eight  hundred  twelve  dollars  and  forty-four  cents  ($4,812.44). 


414 


*>r 


4i.5A 


Award  of  contract  for  supplying  and  delivering  miscellaneous  print  boxes: 

VOTED-  that  there  be  entered  into  with  Spink  &  Gaborc,  Inc., 
32  West  18th  Street,  New  York,  New  York,  the  sole 
bidder  in  the  public  bidding,  a  contract  for  supplying 
and  delivering  miscellaneous  print  boxes,  as  specified 
in  the  specifications,  at  a  total  cost  not  to  exceed 
six  thousand  four  hundred  ninety-two  dollars  and  ten 
cents  ($6,492.10). 

Authorization  to  sign  payrolls: 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Supervisor,  Busi- 
ness Operations,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  January  27, 
1975. 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED-  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to 
the  Director,  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  February  24, 
1975. 


i 


I 


1 


I 


*THE  FOLLOWING  WAS  OMITTED  FROM  THE  MINUTES  OF  THE  COMMITTEE  ON  FINANCE 

ON  JANUARY  10,  1975 


The  following  minute  on  the  service  of  John  J.  Connolly,  Asso- 
ciate Director,  was  read  and  voted  to  be  spread  upon  the  minutes  of 
the  Board  of  Trustees: 

WHEREAS:  John  J.  Connolly  for  over  half  a  century  has  been  a  member 
of  the  staff  of  the  Boston  Public  Library,  and 

WHEREAS:  He  has  in  many  leadership  positions  and  exacting  responsi- 
bilities acquitted  himself  with  complete  professional 
spirit,  and 

In  discharge  of  his  duties  he  has  acted  always  in  a  spirit 
of  kindness  to  his  colleagues  and  the  general  public,  and 

In  the  planning  and  construction  of  the  new  General  Library 
his  advice  and  counsel  proved  invaluable  to  the  Trustees  and 
the  Director,  and 

WHEREAS:  In  his  retirement  we  seek  to  maintain  a  link  between  him  and 
the  Library  to  which  he  has  given  so  much 


WHEREAS: 


WHEREAS: 


BE  IT  THEREFORE  RESOLVED: 


That  the  position  of  Honorary  Keeper  of  the  Trustees 

Library  be  established  and  that  John  J.  Connolly  be  appointed 

to  this  post  as  a  pledge  of  our  affection  and  memory. 


The  Director  reported  that  it  was  necessary  to  have  votes  approving 
certain  routine  operating  procedures  during  calendar  year  1975.  On 
motion  duly  made  and  seconded,  it  was 


I 


I 


41 


;i 


I 


CO 


and 


I 


and 


VOTED:  that  Philip  J.  McNiff,  Director,  or  upon  his  delegation, 
Liam  M.  Kelly,  Assistant  Director  and  Secretary  of  the 
Trustees,  or  John  J.  Doherty,  Assistant  Director  or 
Louis  A.  Sasso,  Assistant  to  the  Director,  be  and 
hereby  is  authorized  to  act  on  behalf  of  the  Trustees 
in  the  administration  of  the  personnel  procedures  estab- 
lished by  them  for  the  appointment  of  all  officers  and 
employees  of  the  Library  up  to  but  not  including  the 
level  immediately  below  that  of  the  Director,  and  to  fix 
the  remuneration  for  all  such  officers  and  employees 
subject  to  the  salary  and  wage  scales  as  currently  estab- 
lished by  vote  of  the  Trustees,  said  appointments  and 
changes  in  remuneration  to  be  reported  to  the  Trustees  at 
their  next  meeting  for  confirmation. 

VOTED:  that  Philip  J.  McNiff,  or  upon  his  delegation,  Liam  M. 

Kelly,  Assistant  Director,  and  Secretary  of  the  Trustees, 
or  John  J.  Doherty,  Assistant  Director,  or  Kevin  T. 
FitzPatrick,  Assistant  to  the  Director,  be  and 
hereby  is  authorized  to  sign  on  behalf  of  the  Board  in 
approval  of  the  payment  of  all  vouchers  or  bills  covering 
expenditures  incurred  in  terms  of  one  quarter  of  the 
fiscal  1974-75  budget  allowances,  but  in  no  case  ex- 
ceeding those  in  the  budget  estimates  for  the  fiscal 
year  1975-76,  as  shall  be  approved  by  the  Board  of 
Trustees  prior  to  June  30,  1975,  said  payments  to  be 
reported  to  the  Board  at  its  next  regular  meeting  for 
confirmation. 

VOTED:  that  until  January  1,  1976,  the  President,  Vice  President, 
the  Director,  and  the  Secretary  of  the  Trustees,  be  and 
they  hereby  are  severally  authroized  to  sign  any  and  all 
contracts  voted  to  be  made  by  the  Board  in  the  name  and 
behalf  of  the  City  and  any  and  all  communications  in 
connection  with  the  award  of  contracts  so  voted  or  re- 
commended to  be  so  voted. 


and 


I 


VOTED:  that,  for  the  signing  of  checks  drawn  upon  the  petty  cash 
checking  accounts  of  the  Library,  Catherine  A.  Farrell , 
Principal  Accountant,  or  Liam  M.  Kelly,  Secretary  of  the 
Trustees,  Clerk  of  the  Corporation,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  T.  FitzPatrick,  Assistant 
to  the  Director,  in  the  order  of  their  respective 
availability,  be  authorized  to  sign  checks;  and  Philip  J. 
McNiff,  Director,  or  Liam  M.  Kelly,  Secretary  of  the  Trustees. 
Clerk  of  the  Corporation,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  in  the  order  of  their  respective  availability 
be  authorized  to  countersign  checks,  provided  that  in  no 
instance  does  the  same  individual  both  sign  and  countersign 
a  check. 


41 B 


417 


Mr  Sasso  reported  that  in  January  1974  the  City  of  Boston  began  working 
on  Affirmative  Action  planning.  During  1974  a  series  of  f^^etings  were  held  at 
City  Hall.  At  the  same  time  questionnaires  were  filled  out  by  all  participating 
departments  responding  to  questions  regarding  employment  and  recruiting  practices. 
In  general  the  purpose  of  this  Affirmative  Action  program  is  to  eliminate  the  under- 
utilization  of  women  and  minorities.  At  the  last  planning  meeting  the 
participants  were  told  that  representatives  from  the  Mayor  s  Office  would 
work  along  with  each  department  for  the  purpose  of  developing  an  Affirmative 
Action  plan  for  each  department.  A  telephone  call  in  October  indicated  that 
it  would  still  be  several  months  before  any  of  the  Mayor's  Office  staff 
would  be  available  to  work  on  the  Library's  program.  The  problem  has  been  that 
Mr.  Buford  Kegler  who  is  in  charge  of  Affirmative  Action  planning  has  not 
been  able  to  develop  staff  to  cope  with  his  needs. 

Regarding  minorities.  Mr.  Sasso  pointed  out  that  the  Library  has  for  a 
number  of  years  been  trying  to  recruit  minority  people  in  a  regular  on-going 
program.  He  recalled  that  representatives  from  Harvard  University, 
Massachusetts  Institute  for  Technology,  Boston  Public  Library  and  Simmons 
College  Library  School  met  several  years  ago  to  develop  a  recruiting  program 
that  would  attract  minorities  into  the  library  profession.  An  actual  program 
was  developed  in  cooperation  with  Simmons  College  Library  School  to  recruit 
minorities  from  local  schools  into  the  library  profession.  Jhis  program  met 
with  minimal  success.  The  supervisors  from  the  local  schools  had  difficulty 
themselves  locating  black  students  on  their  own  campuses.  Under  the  recruitment 
program  black  and  other  minority  representatives  were  going  out  into  the  schools 
for  recruitment  purposes.  One  of  the  major  difficulties  in  this  regard  is 
that  the  libraries  are  competing  in  a  buyers  market. 

The  Director  recalled  that  the  Library  had  taken  a  position  regarding 
the  day  after  Thanksgiving  and  this  position  had  not  been  upheld  by  the 
Arbitrator  in  the  resultant  grievance.  The  City  has  now  asked  the  courts 
to  vacate  the  Arbitrators  decision. 

The  Director  reported  that  revised  plans  had  been  received  for  two  branch 
buildings,  i.e.  Codman  Square  and  Dudley  Street.  He  noted  that  the  Codman 
Square  Branch  Library  is  designed  to  be  somewhat  larger  in  size  than  the  regular 
neighborhood  branch.  The  collection  size  will  be  about  70,000  to  80,000 
volumes.  The  architect  has  made  some  of  the  changes  requested  and  has  improved 
the  look  of  the  building.  He  has  also  added  some  more  parking.  The  revision 
still  leaves  some  things  to  be  desired,  for  example  —  the  children  s 
area  is  not  satisfactory.  Codman  Square  is  the  focal  point  for  the  entire 
Dorchester  area.  This  branch  may  become  an  intermediate  point  between  the 
branches  in  that  area  and  the  Central  Library.  These  plans  represent  a  good 
beginning  and  the  Director  expressed  the  hope  that  in  working  with  the  architect 
all  of  the  desired  changes  will  be  implemented. 

Mr.  Doherty  reported  that  he  had  reviewed  the  revised  plans  for  the  Dudley 
Street  Branch  Library.  These  revised  plans  would  in  effect  fold  the  Little 
City  Hall  area  and  the  Community  Room  over  part  of  the  reading  room  area.  A 
resultant  criticism  of  this  plan  would  be  the  proposed  8  foot  8  inch  ceiling 
throughout  a  large  part  of  the  reading  room  area.  He  suggested  that  it  would 
be  very  desirable  to  have  another  meeting  with  Public  Facilities  Department 
representatives.  The  revised  plans  had  been  drawn  up  without  any  substantial 
input  from  the  Library.  He  felt  it  would  be  a  mistake  to  go  ahead  with  the 
building  on  this  basis.  In  the  discussion  that  followed  it  was  agreed  that  the 


I 


I 


CO 


I 


I 


I 


I 


original  concept  of  a  neighborhood  library  would  be  preferable  to  this  design 
coS.  It  was  the  consensus  of  the  Board  that  a  further  meeting  should  be 
arranged  with  Public  Facilities  Department  representatives. 

The  President  reported  that  he  had  attended  a  meeting  of  the  Urban  Library 
Trustee!  Council  at  the  mid-winter  meeting  of  the  Amer  can  Library  Association 
in  Chicago   The  keynote  address  was  given  by  Mr.  Mortimer  Adler  who  gave  a 
iery  fine  ialk  and  emphasized  his  belief  that  the  library  was  a  finer 
educatonal  institution  than  the  school.  A  White  House  Conference  on  lib^a^i" 
is  Planned  for  1977  and  it  is  intended  that  this  conference  wil  be  Pf^eeded 
by  a  seHes  of  state  level  meetings.  The  purpose  of  these  meetings  will  be  to 
revivify  the  interest  of  six  or  seven  years  ago  in  library  support^  The 
Urban  Library  Trustees  Council  is  proposing  to  seek  legislation  that  would 

authorize  support  for  libraries  at  the  level  of  $2-00.Pe^"P^t%^^9;H?^he 
,,^th  ti^n  nnn  nnn  in  1976   It  was  noted  at  this  meeting  that  Title  IV  of  the 
UbrarJ  Se?2?ces  anS  ionsiruction  Act  that  concerned  services  to  the  aged  has 
never  been  funded  and  a  large  portion  of  the  aged  live  i"  the  arger  urban 
areas   In  general  the  aim  of  the  Urban  Library  Trustees  Council  is  to  get 
adduional  supportive  legislation  and  additional  funding  for  major  urban 
libraries. 

The  Director  reported  that  he  had  attended  a  meeting  of  the  Directors  of 
maior  urban  libraries.  Again  their  major  concern  was  with  their  diff^cu  t 
financial  pi  ght  and  they  emphasized  the  need  for  general  purpose  federal 
finds  rather  than  for  continued  special  project  monies.  The  Director  again 
coSlmlnted  on  the  exemplary  job  done  by  the  City  of  Boston  supporting  Us 
Library. 

The  Director  reported  that  reports  had  been  distributed  at  the  Chicago 
meetiS%egrrSrgcaLloging  developments  at  the  Library  o  ^n9ress^^Jhe  e^^^ 

ra:^'"5irec?fon\  't  e'  s  in'u^l?'  LiS?ar"  "hS  hope^o  ^ave  complete  automated 
ro^ro  of  their  bibliographic  intake  by  1979.  Any  decisions  they  take  with 
r^aard  to  their  retrospective  card  catalog  and  the  automated  catalog  will  be 

line  with  the  program  presently  underway  among  the  libraries  of  the  ^I'fater 
BosLn  Consortium  of  Academic  and  Research  Libraries,  this  program  will  enable 
?he  Library  to  benefit  from  the  CONSER  program  as  it  develops..  A  modest 
exoansion  of  the  National  Program  for  Acquisitions  and  Cataloging  w  11  be 
undSen  by  the  Library  of  Congress  in  the  coming  year.  This  will  mean 
complete  coverage  of  all  European  publications. 

on  Ihat  occasion   A^celebrati on  will  be  planned  and  representatives  of 


several  French  groups  in  this  area  will  be,  invited. 


Dissolved  at  5:50  p.m. 


Secretary 


418 


419 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  February  28,  1975 


i 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  4:35  p.m. 

Present:  Messrs  Maher,  Murray,  Parker  and  Mrs.  White,  Trustees.  Also 
present,  two  representatives  of  the  Professional  Staff  Association,  Margo 
Brown  and  Harold  Moren. 

The  minutes  of  the  regular  meeting  of  the  Trustees  as  an  Administrative 
Agency  on  December  13,  1974,  as  presented,  were  approved. 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  March  24,  1975. 

The^ minutes  of  the  Committee  on  Buildings  on  January  10,1975,  as  pre- 
sented, were  approved. 

The  Director  reported  that  in  response  to  public  advertising  several 
complete  and  partial  bids  had  been  received  for  supplying  and  delivering 
miscellaneous  audio-visual  supplies.  In  the  interest  6f  getting  the  best 
price  it  was  proposed  that  the  contract  be  broken  up  and  that  contracts  be 
awarded  to  a  number  of  different  bidders.  It  was  recommended  that  no  action 
be  taken  with  regard  to  the  bids  for  film  racks  and  the  plastic  film  cases 
because  these  bids  were  too  high.  On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  Essex  Electrical  Supply  Co., 
330  Broad  Street,  Lynn,  Massachusetts,  the  lowest  eligible, 
responsible,  and  responsive  bidder  in  the  public  bidding,  a 
contract  for  supplying  and  delivering  miscellaneous  audio- 
visual supplies  as  specified  under  GROUPS  A  and  B  of  the 
specifications,  in  a  total  sum  not  to  exceed  nine  thousand 
two  hundred  seventy-eight  dollars  and  twenty-eight  cents 
($9,278.28). 


I 


CO 


I 


I 


and 


VOTED:  that  there  be  entered  into  with  Radio  Shack,  a  Division  of 


audio-visual  supplies  as  specified  under  GROUPS  C  and  N  of  the 
specifications,  in  a  total  sum  not  to  exceed  two  thousand  nine 
hundred  seventy-four  dollars  and  four  cents  ($2,974.04j. 


I 


I 


and 

VOTED:  that  there  be  entered  into  with  HB  Educational  Systems,  Inc., 
21  Audio  Lane,  New  Haven,  Connecticut,  the  lowest  eligible, 
responsible,  and  responsive  bidder  in  the  public  bidding,  a 
contract  for  supplying  and  delivering  miscellaneous  audio- 
visual supplies  as  specified  under  GROUPS  D  and  J  of  the 
specifications,  in  a  total  sum  not  to  exceed  eight  thousand 
one  hundred  fifty-five  dollars  and  eighty-six  cents  ($8,155.86). 

VOTED:  that  there  be  entered  into  with  UNICOM,  Division  of  United 

Camera,  Inc.,  27  Pacella  Park  Drive,  Randolph,  Massachusetts, 
the  lowest  eligible  and  responsible  bidder  in  the  public 
bidding,  a  contract  for  supplying  and  delivering  miscellaneous 
audio-visual  supplies  as  specified  under  GROUP  F  of  the  speci- 
fications, in  a  totil  sum  not  to  exceed  two  thousand  five 
hundred  ninety-five  dollars  ($2,595.00). 

Another  inquiry  was  received  from  Mrs.  Hastey  with  regard  to  the  Dudley 
Street  building.  The  Director  reported  that  the  revised  plan  which  had  been 
rejected  by  the  Trustees  has  been  abandoned  by  the  Public  Facilities  Depart- 
ment  and  that  the  Public  Facilities  Department  has  now  gone  out  for  bids  on  the 
original  specifications.  It  is  their  feeling  that  because  of  the  changed 
economic  climate  in  the  construction  field  and  with  the  cost  of  materials  going 
down  that  a  much  more  viable  bid  may  be  forthcoming. 

The  Director  reported  that  there  had  been  a  fire  at  the  Lower  Mills  Branch 
Library  on  the  previous  Monday  evening  and  considerable  damage  was  done. ^  On 
that  same  evening,  the  Director  regretfully  reported,  one  of  the  Library  s 
employees  was  burned  in  another  fire  at  his  residence  in  Charlestown.  The 
fire  at  Lower  Mills  was  caused  by  an  outside  electrical  wire.  He  noted  that 
the  branch  couJd  be  opened  for  service  on  Monday  by  taking  some  extraordinary 
measures.  He  felt  the  front  area  of  the  building  could  be  opened  since  it  was 
not  too  badly  damaged  and  he  hoped  that  a  bookmobile  could  be  used  to  supple- 
ment services  until  the  remainder  of  the  building  could  be  opened   He  praised 
the  maintenance  staff  for  doing  a  tremendous  job  that  Monday  night  immediately 
after  the  firemen  left.  In  the  ensuing  discussion  it  was  the  ^ense  of  the 
meeting  that  the  Trustees  were  extremely  grateful  for  the  efforts  of  the  Buildings 
Department. 

The  Director  reported  that  the  preliminary  drawings  for  the  new  building 
at  Codman  Square  had  been  approved  and  returned  to  the  Public  ^^cili ties  De- 
partment with  a  number  of  recommended  changes.  The  design  of  the  building  is 
based  on  specific  functional  needs  identified  in  the  program  that  was  drawn 
UP  by  ?he  Library  staff.  The  design  features  little  glass  and  no  plate  glass 
windows.  It  will  probably  be  some  months  yet  before  the  plans  are  ready  to  go 
out  to  bid. 

The  old  Charlestown  Branch  Library  building  has  now  been  completely 
cleared  of  the  archival  materials  that  had  been  stored  there  and  is  now 
for  transfer  to  the  Public  Facilities  Department. 

One  of  the  major  problems  in  the  McKim  building  has  been  the  need  for 
poinding  the  stonework  in  the  courtyard  area.  This  problem  has  caused  leaking 


ready 


4^0 


421 


and  flooding  in  past  years.  The  Director  expressed  the  hope  that  this  work 
will  now  be  done  under  Public  Facilities  Department  direction  sometime  before 
the  summer.  The  old  Lecture  Hall  which  will  house  the  Science  Reference  De- 
partment has  been  repainted  and  it  is  hoped  that  this  area  can  be  opened  for 
public  service  before  the  Bicentennial  celebrations  begin. 

The  City  has  made  available  manpower  under  the  C.E.T.A.  program  for  two 
special  projects  in  the  Library,  *t.e.  the  organization  of  blueprints  and  the 
revision  and  editing  of  the  Research  Library  catalog.  In  addition  the  Public 
Facilities  Department  has  assigned  some  of  its  C.E.TiA.  manpower  to  the 
Library.  These  people  will  be  used  primarily  for  the  cleaning  and  painting 
of  branch  buildings. 

The  Director  reported  that  planning  for  the  Children's  Books  International 
program  is  progressing.  The  program  will  include  films  and  seminars  relating 
to  the  whole  area  of  children's  books,  publishing  and  acquisitions. 

Dissolved  at  5:25  p.m. 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  April  4,  1975 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  5:00  p.m. 

Present:  Messrs  Murray,  Parker,  Rabb  and  Mrs.  White,  Trustees.  Also 
present,  two  representatives  of  the  Professional  Staff  Association,  Jorge 
Castelazo  and  Ellen  Sisco. 

The  minutes  of  the  regular  meeting  of  the  Trustees  as  an  Administrative 
Agency  on  January  24,  1975,  as  presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  month  of  January  1975,  provided ^ 
that  expenditures  from  City  Appropriation  have  the  approval  of  the  City  Audi- 
tor: 


JANUARY 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

TOTAL 


$497,244.15 

120,198.01 

6,768.01 

129,851.39 

156.50 

542.25 


$754,760.31 


I 


I 


Gifts  for  Current  Use 

To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 


TOTAL 


27.80 


$  2,124.42 

376.00 

1,072.65 

$  3,573.07 


To  Special  Appropriation 
Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  80,097.57 

3,100.76 

32,013.72 

$115,212.05 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  month  of  January,  1975  provided  that  payment  of  bills  from 
City  Appropriation  have  the  approval  of  the  City  Auditor: 


I 


I 


JANUARY 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

TOTAL 

Gifts  for  Current  Use 

To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 


$497,244.15 

96,671.10 

23,999.31 

129,851.39 

12,211.65 

8.810.80 

$768,788.40 

$     27.80 


$  2,124.42 

376.00 

1.072.65 

$  3,573.07 


I 


I 


To  Special  Appropriation 
Eastern  Regional  Public  Library  System 


Books 

Supplies 

Personal  Services 

TOTAL 


$  80,097.57 

7,784.86 

32.013.72 

$119,896.15 


422 


42:^ 


I 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 

On  14  March  1975 

Award  of  contract  for  supplying  and  delivering  MARC  II  catalog 
products  and  services: 

VOTED:  that  there  be  entered  into  with  Inforonics,  Inc., 
146  Main  Street,  Maynard,  Massachusetts,  the  sole 
bidder  in  the  public  bidding,  a  service  contract 
for  supplying  and  delivering  MARC  II  catalog  products 
and  services  during  the  period  March  14,  1975  through 
June  30,  1975  for  the  Eastern  Massachusetts  Regional 
Library  System,  the  total  fee  thus  charged  to  be 
subject  to  the  terms,  agreements,  and  conditions  set 
forth  in  said  contract. 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  April  21,  1975. 

The  Director  stated  that  it  was  necessary  to  amend  the  contract  for 
leasing  of  two  panel  trucks  for  the  Massachusetts  Eastern  Regional  Library 
System.  On  rriotlon  duly  made  and  seconded,  it  was 

VOTED:  that  the  contract  with  Warren  Coveney's  Ford  Sales,  Inc., 
777  Washington  Street,  Newton,  Massachusetts  for  leasing 
of  two  panel  trucks  during  the  period  July  1,  1974  through 
June  30,  1975  for  the  Massachusetts  Eastern  Regional  Library 
System  be  amended  in  an  amount  not  to  exceed  five  thousand 
dollars  ($5,000.00),  thereby  making  a  new  total  contract 
cost  not  to  exceed  fifteen  thousand  dollars  ($15,000.00);  and 
that  public  advertising  with  respect  to  the  aforementioned 
amendment  be  dispensed  with. 

The  Director  reported  that,  as  a  follow  up  to  the  first  formal  negotiating 
session  with  the  Binder's  Union,  certain  comprehensive  cost  statistics  had 
been  sent  to  the  Office  of  Labor  Relations.  These  statistics,  the  Director 
said,  would  illustrate  clearly  the  increasing  competitiveness  of  commercial 
binding  rates  with  those  projected  for  the  Library's  own  Bindery. 


I 


CO 

o 


I 


I 


The  Director  reported  that  another  meeting  had  been  held  with  the  architec 
for  Codman  Square,  Mr.  Orlando  of  Ecko  Tecture  Limited.  In  the  revised  plans 


I 


I 


the  architect  has  incorporated  all  of  the  previously  recommended  changes. 
A  number  of  other  changes  were  suggested  in  the  course  of  the  meeting  and 
these  will  be  reflected  in  the  next  drawings. 

The  Director  reported  that  the  C.E.T.A.  personnel  made  available  through 
the  Public  Facilities  Department  are  continuing  work  on  refurbishing  the 
branches.  The  South  End  Branch  has  now  been  completed  and  the  West  End  Branch 
is  currently  being  painted  and  some  plastering  work  has  been  done  at  the 
Parker  Hill  Branch. 

The  suggestion  which  had  been  made  by  the  Public  Facilities  Department 
that  the  old  Strand  Theatre  at  Uphams  Corner  be  used  for  library  purposes  has 
now  been  ruled  out  on  the  basis  that  it  would  not  be  viable.  The  Director 
said  there  is  a  possibility  that  another  building  at  Uphams  Corner  may  be  made 
available  to  the  Library  and  that  building  probably  would  be  quite  satisfactory. 

A  letter  has  been  received  from  Mr.  Smith  of  the  Allston  Civic  Association 
indicating  that  first  floor  space  is  available  on  Harvard  Avenue  and  urging 
that  it  be  used  to  replace  the  present  library's  second  floor  space.  In  his 
letter,  Mr.  Smith  suggests  that  this  would  be  much  more  desirable  from  the  point 
of  view  of  the  elderly  users.  The  Director  agreed  with  Mr.  Smith  that  such 
space  would  indeed  be  better  for  both  the  handicapped  and  the  elderly.  The 
library  at  Allston  is  very  well  used  and  does  have  a  lot  of  elderly  people 
using  it.  Preliminary  inquiries  indicate  that  the  rental  requested  is  in  the 
area  of  $6.00  per  square  foot  and  in  the  discussion  that  followed,  Mr.  Rabb 
stated  emphatically  that  such  a  price  would  be  excessive  in  that  area.  The 
Director  will  pursue  this  matter  with  Mr.  Vey,  the  Director  of  the  Public 
Facilities  Department. 

The  Director  reported  that  the  Rare  Book  Department  moved  into  the  new 
space  in  the  Johnson  building  as  of  March  31,  1975.  The  Science  Reference 
Department  has  moved  into  the  old  Lecture  Hall  in  the  McKim  building.  The  ^ 
Director  expressed  his  appreciation  for  the  work  of  all  staff  involved  in  this 
move. 

The  second  series  of  the  National  Endowment  for  the  Humanities  program 
began  on  the  evening  of  April  3,  1975.  Prior  to  the  meeting  121  people  had 
registered  for  that  program  and  209  had  enrolled  for  the  Tuesday  night  pro- 
gram which  was  scheduled  to  begin  on  the  evening  of  April  8,  1975.  Because 
of  the  success  of  the  two  programs  of  the  first  series  it  was  decided  that 
all  future  programs  would  be  open  to  anybody  wishing  to  enroll  (in  one  of  the 
first  programs,  enrollment  was  limited  to  50,  125  applications  were  received). 
In  conjunction  with  that  program  two  open  lectures  were  held  on  Saturday 
mornings  and  in  both  instances  the  Lecture  Hall  was  filled.  The  question  of 
whether  or  not  the  Library  should  try  to  give  college  credit  for  these  courses 
has  been  raised.  The  Advisory  Committee  is  uncertain  as  to  whether  or  not 
accreditation  would  be  desirable.  It  has  been  recommended  that  this  considera- 
tion be  delayed  until  after  the  first  year's  programs  are  ended.  In  »;esponse 
to  a  question,  the  Director  stated  that  a  number  of  agencies  would  indeed  be 
interested  in  accrediting  these  courses,  including  the  Chancellor  of  Education. 
He  suggested  that  this  might  be  an  appropriate  question  to  discuss  with  the 


424 


425 


Provosts  and  Deans  at  the  upcoming  Greater  Boston  Consortium  of  Academic  and 
Research  Libraries  meeting.  He  suggested  that  it  might  also  be  talked  over 
with  Ronald  Berman  and  Roger  Rosenblatt  of  the  National  Endowment  for  the 
Humanities. 

The  Director  reported  that  steel  stacking  is  currently  being  installed  on 
the  seventh  floor  of  the  new  building.  This  stacking  had  been  removed  from  Long 
Island  after  the  Long  Island  storage  facility  was  closed.  The  work  has  been 
done  with  the  help  of  the  Library's  own  staff  plus  some  C.E.T.A.  people.  It 
will  soon  be  necessary  to  move  the  patent  collection  from  Newton  College  and 
Emmanuel  College  and  this  material  will  be  shelved  on  the  seventh  floor. 

The  final  Advisory  Committee  meeting  for  the  Children's  Books  International 
program  will  be  held  on  April  15,  1975.  Following  that  meeting  the  program  for 
this  exhibt  will  be  printed. 

The  Library  has  requested  an  additional  printing  of  1,000  of  the  broad- 
sides of  the  Archibald  MacLeish  bicentennial  program.  This  will  be  sold  at 
the  sales  desk. 

Dissolved  at  5:40  p.m. 


I 


I 


CO 


Secretary 


Minutes  of  Annual  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Monday,  May  5,  1975 


I 


I 


First  Vote  for  Secretary 

Mr.  Maher  voted  for  Li  am  M.  Kelly,  Monsignor  Murray  voted  for  Li  am  M. 
Kelly,  Mr.  Parker  voted  for  Liam  M.  Kelly,  and  Mrs.  White  voted  for 
Liam  M.  Kelly;  and  Liam  M.  Kelly  was  declared  elected  Secretary. 

First  Vote  for  Secretary  Pro  Tem 

Mr.  Maher  voted  for  Philip  J.  McNiff,  Monsignor  Murray  voted  for  Philip 
J.  McNiff,  Mr.  Parker  voted  for  Philip  J.  McNiff,  and  Mrs.  White  voted 
for  Philip  J.  McNiff;  and  Philip  J.  McNiff  was  declared  elected  Secretary 
Pro  Tem. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  any  member  of  the  Board  of  Trustees  be  and  hereby 
is  authorized  to  sign  on  behalf  of  the  Board  bills, 
special  drafts,  and  payrolls  of  the  Library. 

VOTED:  that,  until  the  next  annual  meeting,  the  President,  or 

Vice  President,  or  in  the  inability  of  either,  any  member 
of  the  Board,  and  by  delegation  the  Director,  or  the 
Secretary  of  the  Trustees,  be  and  hereby  is  authorized 
to  sign  any  and  all  contracts  voted  to  be  made  by  the 
Board  in  the  name  and  behalf  of  the  City  of  Boston  and  any 
and  all  communications  in  connection  with  the  award  of 
contracts  so  voted  or  recommended  to  be  so  voted  and  to 
authorize  payments  under  contracts  so  voted. 

The  President  stated  that  membership  on  Standing  Committees  for  the  ensuing 
year  would  be  as  follows: 


and 


The  annual  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administra- 
tive Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  4:15  p.m. 

Present:  Messrs  Maher,  Murray,  Parker  and  Mrs.  White,  Trustees.  Also  pre- 
sent were  two  representatives  from  the  Professional  Staff  Association:  Margo 
Brown  and  Harold  Moren. 

The  President,  Monsignor  Murray,  in  the  chair. 

The  Administrative  Agency  then  proceeded  to  elect  viva  voce  its  officers 
for  the  ensuing  year. 

First  Vote  for  President 

Mr.  Maher  voted  for  Augustin  H.  Parker,  Monsignor  Murray  voted  for  Augus- 
tin  H.  Parker,  Mr.  Parker  voted  present,  and  Mrs.  White  voted  for  Augustin 
H.  Parker;  and  Augustin  H.  Parker  was  declared  elected  President. 

First  Vote  for  Vice  President 

Mr.  Maher  voted  for  Patricia  H.  White,  Monsignor  Murray  voted  for  Patricia 
H.  White,  Mr.  Parker  voted  for  Patricia  H.  White,  and  Mrs.  White  voted 
present;  and  Patricia  H.  White  was  declared  elected  Vice  President. 


BUILDINGS 

Msgr.  Murray,  Chairman 
Mr.  Maher 
Mr.  Parker 
Mr.  Rabb 
Mrs.  White 


FINANCE 

Mr.  Parker,  Chairman 
Mr.  Maher 
Msgr.  Murray 
Mr.  Rabb 
Mrs.  White 


PERSONNEL 

Mr.  Rabb,  Chairman 
Mr.  Maher 
Msgr.  Murray 
Mr.  Parker 
Mrs.  White 


I 


I 


The  President  stated  that  the  Trustees  as  the  appointive  body  must  make 
provision  at  the  annual  meeting  for  hearings  of  Civil  Service  personnel  when 
and  as  needed  during  the  ensuing  year. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  we,  the  Trustees  of  the  Boston  Public  Library,  having 
appointive  authority  over  the  Civil  Service  personnel  at  the 
Library,  do  appoint  one  of  our  members,  Augustin  H.  Parker, 
Trustee,  to  hold  and  conduct  hearings  in  accordance  with 
Chapter  31  of  the  General  Laws  whenever  the  said  hearings 
are  deemed  necessary; 


420 


and 

FURTHER 

VOTED:  that  in  the  event  of  the  unavailability  of  Augustin  H. 

Parker,  Patricia  H.  White,  Trustee,  is  hereby  authorized  to 
conduct  the  above-mentioned  hearings;  this  power  to  be  valid 
only  until  the  expiration  or  appointment  of  any  member  of  this 
Board. 

The  President  then  appointed  Li  am  M.  Kelly  as  Secretary  of  Committees  and 
Philip  J.  McNiff  as  Secretary  of  Committees  Pro  Tern  to  serve  until  the  next 
annual  meeting. 

Dissolved  at  4:35  p.m. 


I 


Secretary 


The  Secretary  qualified  for  office  by  taking  the  following  oath: 

I,  Liam  M.  Kelly,  solemnly  swear  that  I  will  well 
and  faithfully  perform  all  the  duties  incumbent  upon  me 
as  Secretary  of  the  Trustees  of  the  Publijc  Library  of 
the  City  of  Boston;  so  help  me  God. 


Sworn  and  subscribed  to  before  me  thisZJA^day  ofJ^'vg'   A.D.  1975  at  Boston, 
Suffolk  County,  s.s.,  Massachusetts. 


I 


A'V . 
}^i^ 


"^iU^. 


Notary  Public 


The  Secretary  Pro  Tem  qualified  for  office  by  taking  the  following  oath 

I,  Philip  J.  McNiff,  solemnly  swear  that  I  will  well  and 
faithfully  perform  all  the  duties  incumbent  upon  me  as 
Secretary  Pro  Tem  of  the  Trustees  of  the  Public  Library  of 
the  City  of  Boston;  so  help  me  God. 


:t\  ^^\X^ 


Sworn  and  subscribed  to  before  me  this^i^/day  ofju^w^  A.D.  1975  at  Boston 
Suffolk  County,  s.s.,  Massachusetts. 


Notary  Public 


1 


BOSTON  PUBLIC  LIBRARY 


BOARD  OF  TRUSTEES 


ADMINISTRATIVE 


MINUTES 


JUNE  13,  1975 


SEPTEMBER  25,  1979 


1 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  June  13,  1975 


c 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  4:25  p.m. 

Present:  Messrs  Maher,  Murray,  Parker,  Rabb  and  Mrs.  White,  Trustees. 
Also  present,  one  representative  of  the  Professional  Staff  Association, 
Harold  Moren. 

The  President,  Mr.  Parker,  in  the  chair. 

The  minutes  of  the  regular  meetings  of  February  28,  1975,  April  4,  1975 
and  of  the  annual  meeting  of  May  5,  1975,  as  presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  months  of  February,  March  and 
April,  1975,  provided  that  expenditures  from  City  Appropriation  have  the  ap- 
proval of  the  City  Auditor: 


I 


1 


FEBRUARY 

MARCH 

APRIL 

To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and 
Obligations 
Equipment 

$497,595.22 
95,726.47 
20,441.78 
46,152.64 

644.60 
674.17 

$661,234.88 

$499,364.64 

84,908.94 

9,124.07 

185,762.75 

115.50 

$613,114.69 

69,883.54 

8,928.86 

114,900.58 

502.00 
192.50 

TOTAL 

$779,275.90 

$807,532.17 

To  Trust  Funds 

Contractual  Services 

Books 

Supplies  and  Materials 

Equipment 

$     29.93 
28,263.07 

$    328.16 

51,782.04 

20.82 

2,241.00 

$  54,372.02 

$  1,543.13 

29,934.02 

6.00 

274.00 

TOTAL 

$  28,293.00 

$  31,787.15 

Gifts  for  Current  Use 

$     43.96 

$    157.48 

$     86.84 

To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books  $  48,034.66 

Supplies  and  Materials    3,049.22 
Personal  Services        34,025.71 


$  98,491.18 

6,424.27 

34,484.50 


$  54,912.48 
11,076.35 
45,148.14 


TOTAL 


$  85,109.59    $139,399.95    $111,136.97 


3 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  months  of  February,  March,  and  April,  1975, provided  that  pay- 
ment of  bills  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


I 


I 


FEBRUARY 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and 
Obligations 
Equipment 

TOTAL 
To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and 
Obligations 
Equipment 

TOTAL 
Gifts  for  Current  Use 


$497,595.22 

105,202.67 

29,606.41 

46,152.64 

138,989.01 
425.75 


$     29.93 
28,263.07 


$  28,293.00 
$     43.96 


Unliquidated  Reserve 

To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books  $  48,034.66 

Supplies  and  Materials    4,174.43 
Personal  Services       34,025.71 


TOTAL 


MARCH 


$499,364.64 

115,780.89 

36,818.06 

185.762.75 

14,995.60 
71.03 


$    328.16 

20.82 

51,782.04 


2,241.00 
$  54,372.02 
$    157.48 


$  98,491.18 

5,427.31 

34,484.50 


APRIL 


$613,114.69 

78,615.19 

23,803.11 

114,900.58 

9,632.89 
77.23 


$817,971.70    $852,792.77    $840,143.69 


$  1,543.13 

6.00 

29,934.02 

30.00 
274.00 

$  31,787.15 

$     86.84 

$    150.00 


$  54,912.48 

6,285.86 

45,148.14 


$  86,234.80    $138,402.99    $106,346.14 


Action  taken  by  the  Committee  on  Personnel  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 


On  23  May  1975 

Adoption  of  Eastern  Regional  Library  System  budget: 

VOTED:  that  the  Budget  for  the  fiscal  year  1976  for  operation 
of  the  Eastern  Regional  Library  System  be  adopted  as 
follows: 

SCHEDULE  A  SCHEDULE  B 


r3 

c 


Personnel 

Books  and  Library  Materials 
Audio-Visual  Materials 
Contractual  Services 
Other  Operating  Expenses 

Total 


CI 
SERVICES 

$304,150 
74,152 
29,700 
15,925 
54,155 


C2 
SERVICES 

$214,663 

452,058 

150,500 

15,925 

52,210 


TOTAL 


$ 


518,813 
526,210 
180,200 
31,850 
106,365 


$478,082    $885,356    $1,363,438 


I 


I 


In 
that  th 
that  is 
that  if 
as  much 
it  was 
money  i 
point  i 
attenti 


response  to  a  question  on  State  support,  the  Director  said  that  he  felt 
e  State  is  not  contributing  its  fair  share  given  the  level  of  service 
presently  being  provided  throughout  the  regional  system.  He  suggested 
expenditures  were  measured  against  the  returns,the  State  is  not  doing 
as  it  should  be  doing.  In  the  discussion  that  followed  on  this  matter, 
agreed  that  there  was  a  need  for  overall  realignment  as  to  how  State 
s  spent  and  it  was  suggested  that  an  effort  should  be  made  at  some 
n  the  future  to  bring  the  matter  of  library  funding  to  the  Governor's 
on. 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 

On  25  April  1975 

Award  of  contract  for  operation  and  servicing  of  heating,  ventilating 
and  air  conditioning  systems: 

VOTED:  that  there  be  entered  into  with  Balco,  Inc.,  327 
Mystic  Avenue,  Medford,  Massachusetts,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bid- 
ding held  on  June  24,  1974,  exercising  the  option  to 
renew,  a  contract  for  the  operation  and  servicing  of 
heating,  ventilating,  and  air  conditioning  systems, 
electrical  systems  and  equipment,  as  well  as  plumbing 
systems,  throughout  the  Library  system  during  the 
period  July  1,  1975  through  June  30,  1976,  at  a  total 
cost  not  to  exceed  one  hundred  twenty-one  thousand  six 
hundred  sixty  dollars  and  ninety-six  cents  ($121,660.96). 


I 


I 


Award  of  contract  for  furnishing  of  inspection  service: 


VOTED:  that  there  be 
with  American 
Burlington,  Ma 
period  July  1 , 
of  inspection 
and  fire  alarm 
total  fee  thus 
ments  and  cond 


entered  into,  without  public  advertising. 
District  Telegraph  Company,  10  North  Avenue, 
ssachusetts,  a  service  agreement  for  the 
1975  through  June  30,  1976  for  furnishing 
service  for  the  combination  watchman-recording 
system  in  the  Research  Library  building,  the 
charged  to  be  subject  to  the  terms,  agree- 
itions  set  forth  in  said  agreement. 


I 


I 


Award  of  contract  for  rental  of  certain  data  processing  equipment: 

VOTED:  that  there  be  entered  into,  without  public  advertising, 
with  International  Business  Machines  Corporation,  610 
Lincoln  Street,  Waltham,  Massachusetts,  a  contract  for 
rental  of  certain  data  processing  equipment  during  the 
period  July  1,  1975  through  June  30,  1976,  the  total 
rental  thus  charged  to  be  subject  to  the  terms,  agreements, 
and  conditions  set  forth  in  said  contract. 

Award  of  contract  for  examination  of  building  levels: 

VOTED:  that  there  be  entered  into,  without  public  advertising, 
with  Gilbert  Small  &  Co.,  Inc.,  1391  South  Street, 
Needham,  Massachusetts,  a  service  agreement  for  the 
examination  of  building  levels  at  the  two  Central  Library 
buildingsduring  the  period  July  1,  1975  through  June  30, 
1976,  the  total  fee  thus  charged  to  be  subject  to  the 
terms,  agreements,  and  conditions  set  forth  in  said 
agreement. 

Award  of  contract  for  rental  of  storage  space: 

VOTED:  that  there  be  entered  into  with  the  New  England  Deposit 
Library,  135  Western  Avenue,  Allston,  Massachusetts,  an 
agreement  for  the  rental  during  the  period  July  1,  1975 
through  June  30,  1976  of  storage  space  therein  for  books 
and  other  library  materials  belonging  to  the  Boston 
Public  Library,  in  accordance  with  the  rates  for  storage 
space  forn.ally  adopted  by  thr  governing  board  of  said  New 
England  Deposit  Library. 

Award  of  contract  for  rental  of  premises  in  North  Reading: 

VOTED:  that  the  Board  of  Trustees  in  charge  of  the  Library 

Department  of  the  City  of  Boston,  acting  in  the  name  of  and 
for  the  City  of  Boston,  do  hereby  accept  an  instrument  of 
lease  by  and  between  RUTH  S.  OPPENHEIM  and  JERROLD  N. 
OPPENHEIM,  TRUSTEES,  AS  THEY  ARE  TRUSTEES  UNDER  AN  IN- 
DENTURE OF  TRUST  DATED  FEBRUARY  18,  1967,  for  rental 
during  the  period  July  1,  1975  through  June  30,  1976  of 
premises  situated  at  133  Main  Street,  North  Reading, 
Massachusetts,  subject  to  the  rental,  terms,  agreements, 
conditions,  and  covenants  set  forth  in  said  instrument 
of  lease; 


1^ 


Uu 

c. 


and 
VOTED: 


I 


I 


I 


I 


and 

VOTED:  that  Philip  J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  name  and  behalf  of  the 
Board  of  Trustees  in  charge  of  the  Library  Department  of 
the  City  of  Boston  to  execute  said  instrument  of  lease 
in  duplicate. 

Award  of  contract  for  rental  of  premises  at  Taunton: 

VOTED:  that  the  Board  of  Trustees  in  charge  of  the  Library 

Department  of  the  City  of  Boston,  acting  in  the  name  of 
and  for  the  City  of  Boston,  do  hereby  accept  an  instru- 
ment of  lease  by  and  between  ERNEST  M.  HELIDES,  TRUSTEE, 
AS  HE  IS  TRUSTEE  OF  THE  HELIDES  REALTY  TRUST  and  the 
CITY  OF  BOSTON  of  the  premises,  street  floor  and  basement 
storage  space,  situated  at  6  Weir  Street,  Taunton,  Massa- 
chusetts, subject  to  the  rental,  terms,  agreements,  condi- 
tions, and  covenants  set  forth  in  said  instrument  of  lease; 

that  Philip  J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  name  and  behalf  of  the 
Board  of  Trustees  in  charge  of  the  Library  Department  of 
the  City  of  Boston  to  execute  said  instrument  in  duplicate. 

Award  of  contracts  for  purchase  of  books  an  certain  other  library 
materials: 

VOTED:  that,  without  public  advertising,  contracts  be  entered 
into  for  purchase  of  books  and  certain  other  library 
materials  during  the  period  July  1,  1975  through  June  30, 
1976  with  the  following  contractors,  subject  to  the  terms, 
agreements,  and  conditions  set  forth  in  said  contracts: 

University  Microfilms,  a  Xerox  Company 
Ann  Arbor,  Michigan; 

Hoi  linger  Corp. 
Arlington,  Virginia; 

Indiana  University 
Blooming ton,  Indiana; 

Beacon  Hill  Book  &  Music  Shoppe 

Booksmith  Distributing  Co. 

Boston  University  Libraries 

Brattle  Book  Shop 

Brown  &  Connolly,  Inc. 

Campbell  and  Hall,  a  Division  of  Learning  Resources,  Inc. 

J.  S.  Canner  &  Co. 

Chi  Ids  Gallery 

Carl  Fischer,  Inc. 

Goodspeed's  Book  Shop,  Inc. 


T 


G.  K.  Hall  &  Co. 

R.  L.  Polk  &  Co. 

Standard  &  Poor's  Corporation 

Starr  Book  Company,  Inc. 

Worldwide  Books,  Inc. 

Zipporah  Films  Inc. 

All  of  Boston,  Massachusetts; 

The  Combined  Book  Exhibit,  Inc. 
Briarcliff  Manor,  New  York; 

Nathaniel  Dame  &  Company 

Harvard  Cooperative  Society,  Inc. 

Harvard  University  Press 

Minute  Man  Record  and  Tape  Corporation 

All  of  Cambridge,  Massachusetts; 

DeWolfe  &  Fiske,  Inc. 
Canton,  Massachusetts; 

American  Library  Association 

Center  for  Research  Libraries 

Commerce  Clearing  House,  Inc. 

Coronet  Films 

Encyclopaedia  Britannica  Educational  Corporation 

Field  Enterprises  Educational  Corporation 

International  Film  Bureau,  Inc. 

Society  for  Visual  Education,  Inc. 

All  of  Chicago,  Illinois; 

H.  R.  Huntting  Company,  Inc. 
Chicopee  Falls,  Massachusetts; 

Yankee  Book  Peddlar,  Inc. 
Contoocook,  New  Hampshire; 

The  Eastin-Phelan  Distributing  Corporation 
Davenport,  Iowa; 

Gale  Research  Company 
Detroit,  Michigan; 

Prentice-Hall ,  Inc. 
Englewood  Cliffs,  New  Jersey; 

Eccentric  Circle  Films 
Evanston,  Illinois; 

Doubleday  and  Company 
Garden  City,  New  York; 

Bowmar  Records,  Inc. 

Walt  Disney  Educational  Materials  Co. 

Both  of  Glendale,  California; 

A  &  A  Distributors,  Inc. 
Hoi  brook,  Massachusetts; 


I 


I 


c 


I 


I 


I 


I 


AIMS  Instructional  Media  Service 
Hollywood,  California; 

Reprint  Distribution  Service,  Inc. 
Kent,  Connecticut; 

Lakeside  Studio 
Lakeside,  Michigan; 

Centron  Educational  Films 
Lawrence,  Kansas; 

Sundance  Paperback  Distributors 
Littleton,  Massachusetts; 

Churchill  Films 

Pacifica  Tape  Library 

Both  of  Los  Angeles,  California; 

Xerox  Films,  Xerox  Education  Publications 
Middletown,  Connecticut; 

Select  Press  Book  Service 
Mil  ford.  New  Hampshire; 

Kraus-Thomson  Organization  Limited 
Millwood,  New  York; 

Macmillan  Films 

Mount  Vernon,  New  York; 

Research  Publications,  Inc. 
New  Haven,  Connecticut; 

Dimondstein  Book  Company,  Inc. 
New  Rochelle,  New  York; 


ACI  Films,  Inc. 

AMS  Press,  Inc. 

American  Elsevier  Publishing  Company,  Inc. 

Bookazine  Co. ,  Inc. 

CBS  Records,  Div.  of  Columbia  Broadcasting,  Inc 

Carousel  Films,  Inc. 

Center  for  Mass  Communications 

Contemporary/McGraw-Hill  Films 

Film  Images,  Inc. 

French  &  European  Publications,  Inc. 

Garland  Publishing  Inc. 

Grolier  Educational  Corp. 

Lathrop  C.  Harper  Inc. 

Holt,  Rinehart  &  Winston,  Inc. 

Johnson  Reprint  Corporation 

Larousse  &  Co. ,  Inc. 

Learning  Corporation  of  America 


8 


0 


Macmillan  Library  Services 

McGraw-Hill  Book  Company,  a  division  of  McGraw-Hill,  inc 

Musical  Heritage  Society 

NBC  Educational  Enterprises,  Inc. 

National  Record  Plan 

Newday  Films 

Peters  International,  Inc. 

Phoenix  Films,  Inc. 

Practicing  Law  Institute 

Praeger  Publishers,  Inc. 

RCA  Records,  a  Division  of  RCA  Corporation 

Radim,  Films,  Inc. 

Readex  Microprint  Corporation 

Sterling  Educational  Films 

Stevens  and  Company 

Taylor  Carlisle  Bookstore,  Inc. 

Time-Life  Films,  Inc. 

Universal  Education  &  Visual  Arts 

University  Place  Book  Shop 

Ursus  Books  Ltd. 

Franklin  Watts,  Inc. 

Westinghouse  Learning 

John  Wiley  &  Sons 

Williamhouse-Regency,  Inc. 

H.  W.  Wilson  Co. 

All  of  New  York,  New  York; 

Coutts  Library  Services,  Inc. 
Niagara  Falls,  New  York; 

Lucerne  Films,  Inc. 
North  Bergen,  New  Jersey; 

Center  for  Cassette  Studies,  Inc. 
North  Hollywood,  California; 

Quality  Books,  Inc. 
Northbrook,  Illinois; 

Perennial  Education 
Northfield,  Illinois; 

William  Salloch 
Ossining,  New  York; 

Stechert  MacMillan,  Inc. 
Pennsauken,  New  Jersey; 

Kennikat  Press 

Port  Washington,  New  York; 

Eastern  Book  Company 
Portland,  Maine; 


I 


I 


C 


I 


I 


I 


I 


Audioview 

Randolph,  Massachusetts; 

Creative  Film  Society 
Reseda,  California; 

Lawyers  Co-operative  Publishing  Co. 
Rochester,  New  York; 

West  Publishing  Company 
St.  Paul ,  Minnesota; 

Bell  &  Howell,  Micro  Photo  Division 
Salisbury,  Connecticut; 

BFA  Educational  Media 

Pyramid  Film  Producers 

Both  of  Santa  Monica,  California; 

The  Baker  &  Taylor  Co. 
Somerville,  New  Jersey; 

Warren  Schloat  Productions,  Inc. 
Tarrytown,  New  York; 

Graphic  Microfilm,  Inc. 
Waltham,  Massachusetts; 

American  Association  for  the  Advancement  of  Science 
Bureau  of  National  Affairs,  Inc. 
Congressional  Information  Service 
U.  S.  Historical  Documents  Institute 
All  of  Washington,  D.C.; 

Weston  Woods  Studios,  Inc. 
Weston,  Connecticut; 

Connecticut  Films,  Inc. 
Westport,  Connecticut; 

Colonial  Williamsburg  Foundation 
Williamsburg,  Virginia; 

Films  Incorporated 
Wilmette,  Illinois; 

Scholarly  Resources,  Inc. 
Wilmington,  Delaware; 

and 

Parnassas  Book  Service 
Yarmouth  Port,  Massachusetts. 


10 


n 


On  23  May  1975 

Rejection  of  bid  for  the  reproduction  of  certain  items  into  catalog 
card  and  book  card  form: 


I 


I 


Award  of  contract  for  supplying  and  delivering  certain  audio- 
visual equipment: 


VOTED: 


VOTED: 


that  there  be,  and  hereby  is,  rejected  the  sole  bid  in 
the  public  bidding  of  May  16,  1975  for  the  reproduction 
of  certain  items  into  catalog  card  and  book  card  form 
for  the  Eastern  Massachusetts  Regional  Library  System 
during  the  period  July  1,  1975  through  June  30,  1976. 

Rejection  of  bid  for  leasing  of  two  panel  trucks  and  one  station 
wagon: 

VOTED:  that  there  be,  and  hereby  are,  rejected  all  bids  in  the 
public  bidding  of  May  12,  1975  for  the  leasing  of  two 
panel  trucks  and  one  station  wagon  during  the  period 
July  1,  1975  through  June  30,  1976  for  the  Eastern 
Massachusetts  Regional  Library  System. 

Award  of  contract  for  the  reproduction  of  certain  items  into  cata- 
log card  and  book  card  form: 

VOTED:  that  there  be  entered  into  with  General  Microfilm  Company, 
100  Inman  Street,  Cambridge,  Massachusetts,  the  sole  bid- 
der in  the  public  bidding,  a  service  contract  for  the  rep- 
roduction of  certain  items  into  catalog  card  and  book  card 
form  during  the  period  July  1,  1975  through  June  30,  1976, 
the  total  fee  thus  charged  to  be  subject  to  the  terms, 
agreements,  and  conditions  set  forth  in  said  contract. 

Award  of  contract  for  supplying  and  delivering  MARC  II  catalog 
products  and  services: 

VOTED:  that  there  be  entered  into  with  Inforonics,  Inc., 
146  Main  Street,  Maynard,  Massachusetts,  the  sole 
bidder  in  the  public  bidding,  a  service  contract  for 
supplying  and  delivering  MARC  II  catalog  products 
and  services  during  the  period  July  1,  1975  through 
June  30,  1976,  the  total  fee  thus  charged  to  be  subject 
to  the  terms,  agreements,  and  conditions  set  forth  in 
said  contract. 

Award  of  contract  for  leasing  of  two  panel  trucks  and  three  station  wagons 

VOTED:  that  there  be  entered  into  with  Warren  Coveney's  Ford 
Sales,  Inc.,  777  Washington  Street,  Newton,  Massachu- 
setts, the  lowest  eligible  and  responsible  bidder  in  the 
public  bidding,  a  contract  for  leasing  of  two  panel 
trucks  and  three  station  wagons  during  the  period  July  1, 
1975  through  June  30,  1976  at  the  following  rates: 

Monthly  Le^se  Cost  Mileage  Charge 
per  Vehicle        per  Mile 


c 


that  there  be  entered  into  with  HB  Educational  Systems. 
Inc.,  21  Audio  Lane,  New  Haven,  Connecticut,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding, 
a  contract  for  supplying  and  delivering  certain  audio- 
visual equipment,  as  specified  in  the  specifications, 
at  a  total  cost  not  to  exceed  fo"[  thousand  three  hun- 
dred ninety-three  dollars  and  eight  cents  ($4,393.08). 

Award  of  contract  for  the  rental  of  overalls  and  uniforms: 

that  there  be  entered  into  with  Coverall  Service  Co., 
Inc   73  Addison  Street,  East  Boston,  Massachusetts, 
the'iowest  responsible  and  eligible  bidder  in  the 
public  bidding,  a  contract  for  the  cental  of  uniforms 
and  overalls  during  the  period  July  1,  1975  through 
June  30,  1976  at  prices  per  unit  as  follows: 


VOTED: 


Two  (2)  shirts,  two  (2) 
Two  (2)  overalls  (per) 
Two  (2)  dresses  (per) 


pants  per  man 


$1 .35  per  week 
$  .65  per  week 
$  .65  per  week 


I 


I 


I 


I 


Award  of  contract  for  the  operation  and  servicing  of  water  systems 
associated  with  air  conditioning  and  heating  systems: 

VOTED-  that  there  be  entered  into  with  Barclay  Chemical  Company, 
VOTED,  that  tne  ^^^  ^^^^^^^   Watertown,  Massachusetts,  the 

owest  responsible  and  eligible  bidder  in  the  public  bid- 
ding, a  service  contract  for  the  operation  and  servicing 
of  water  systems  associated  with  air  conditioning  and 
heating  systems  at  various  locations  throughout  the 
Ubrary  System  during  the  period  July  1,  1975  through 
June  30,  1976,  at  a  total  cost  not  to  exceed  two  thousand 
four  hundred  seventy-five  dollars  and  twenty-four  cents 
($2,475.24),  subject  to  the  terms,  agreements,  conditions, 
and'covenants  set  forth  in  said  contract. 

Award  of  contract  for  the  cleaning  of  vnndows: 

VOTED-  that  there  be  entered  into  with  Suffolk  Cleaning  Company. 
VOTED,  that  tner  3^^^^^^  Dorchester,  Massachusetts, 

the'  owest  responsible  and  eligible  bidder  in  the  public 
bidding,  a  contract  for  the  cleaning  of  windows  during  the 
period  July  1,  1975  through  June  30,  1976  at  the  Central 
Library  building  and  at  certain  other  library  buildings 
designated  under  Group  I  in  the  contract  proposal ,  at 
unit  prices  based  upon  completion  of  installation  of  win- 
dow grilles  at  buildings  listed  in  the  alternate  proposal, 
otherwise  at  unit  prices  given  in  the  basic  contract  pro- 
posal, -  the  total  amount  in  any  case  not  to  exceed  six 
thousand  three  hundred  ten  dollars  ($6,310.00). 


Panel  Trucks 
Station  Wagons 


$283.00 
$271.00 


$.11 
$.11 


12 


13 


VOTED:  that  there  be  entered  into  with  Caroline  Kadetsky,  d/b/a 
Careful  Cleaning  Co.,  250  Boylston  Street,  Boston,  Massa- 
chusetts, the  lowest  responsible  and  eligible  bidder  in 
the  public  bidding,  a  contract  for  the  cleaning  of  windows 
during  the  period  July  1,  1975  through  June  30,  1976  at 
Library  buildings  designated  under  Group  II  in  the  contract 
proposal,  at  unit  prices  based  upon  completion  of  installa- 
tion of  window  grilles  at  buildings  listed  in  the  alterna- 
te proposal,  otherwise  at  unit  prices  given  in  the  basic 
contract  proposal,  --  the  total  amount  in  any  case  not  to 
exceed  one  thousand  eighty  dollars  ($1,080.00). 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls, 
on  motion  duly  made  and  seconded,  it  was 


I 


I 


VOTED: 


and 


VOTED 


and 


VOTED: 


and 


VOTED: 


that  subject  to  the  approval 
with  the  provisions  of  Sectio 
Revised  Ordinances  of  1961  Ph 
or  upon  his  delegation  Li  am  M 
and  Secretary  of  the  Trustees 
tant  Director,  or  Kevin  T.  Fi 
Director,  be  and  hereby  is  au 
of  the  Library  in  representat 
period  not  to  exceed  four  wee 


of  the  Mayor  in  accordance 
n  22  of  Chapter  3  of  the 
ilip  J.  McNiff,  Director, 
.  Kelly,  Assistant  Director, 
,  or  John  J.  Doherty,  Assis- 
tzPatrick,  Assistant  to  the 
thorized  to  sign  the  payrolls 
ion  of  the  Trustees  for  a 
ks  from  June  16,  1975. 


that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  July  14,  1975. 

that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961, Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  August  11,  1975. 

that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961,  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  September  8,  1975. 


c 


I 


I 


I 


The  minutes  of  the  meetings  of  the  Committee  on  Buildings  on  February  14, 
1975  and  on  March  14,  1975,  as  presented,  were  approved. 

The  minutes  of  the  meetings  of  the  Committee  on  Personnel  on  Feburary  14, 
1975,  March  14,  1975  and  April  25,  1975,  as  presented,  were  approved. 

In  response  to  a  question  as  to  the  impact  of  inflation  in  Library  ex- 
penditures, the  Director  stated  that  while  all  areas  of  the  Library's  opera- 
tion have  been  extremely  sensitive  to  recent  inflationary  pressures,  that  all 
expenditures  were  made  within  the  fiscal  1975  budget  appropriation.  The  only 
exception  to  this  has  been  in  the  area  of  light,  heat  and  power  where  a  sup- 
plementary appropriation  has  been  requested.  The  Director  pointed  out  the 
potential  in  cooperation,  with  particular  emphasis  in  the  area  of  journal 
subscriptions.  He  noted  that  given  the  availability  of  the  Union  List  of 
Serials  that  progress  could  be  made  in  coordinating  serials  subscriptions  for 
the  benefit  of  all  Consortium  members.  This  is  an  area  of  major  concern  to 
all  libraries.  He  also  noted  in  this  regard  that  a  new  program  is  currently 
being  tested  to  use  paperbacks  in  branches,  particularly  for  new  books  and 
popular  books.  He  felt  it  important  that  a  proper  balance  be  established  for 
the  use  of  books  in  both  paperbacks  and  hardcover. 

The  Director  was  pleased  to  report  that  ground  has  been  broken  for  the 
construction  of  the  Dudley  Street  Branch  Library. 

The  Director  reported  receipt  of  Circular  Letters  20  and  21  from  the 
Mayor's  Office. 

Dissolved  at  5:15  p.m. 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  September  12,  1975 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative  Agency 
of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  5:15  p.m. 

Present:  Messrs  Murray,  Parker,  Rabb  and  Mrs.  White,  Trustees. 
The  President,  Mr.  Parker,  in  the  chair. 

The  minutes  of  the  regular  meeting  of  June  13,  1975,  as  presented,  were 
approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  months  of  May.  June  and  July  1975, 
provided  that  expenditures  from  City  appropriation  have  the  approval  of  the  City 
Auditor: 


14 


15 


June 


July 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and 

Obligations 

Equipment 

TOTAL 
To  Trust  Funds 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and 

Obligations 

TOTAL 

Gifts  for  Current  Use 

To  Special  Appropriation 


$A87,269.81 

$571,174.47 

$511,301.66 

55,634.61 

59,975.90 

206,056.75 

6,699.44 

546.17 

27,740.92 

138,495.34 

108,782.10 

23,677.73 

48.60 

20.50 
495.00 

154,365.50 

$688,147.80  $740,994.14  $923,142.56 


$     33.60 

6,375.08 

1,149.53 

63,630.83 

30.00 


$    127.20 

419.27 

2,883.07 

39,823.50 


$   1,518.06 

554.00 

20,915.80 


$  71,219.04  $  43,253.04  $   22,987.86 


19.30 


Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$118,319.92  $260,285.75 
11,365.13  7,860.85 
36,897.91    47,916.03 


$  17,241.60 
27,843.67 
40,181.41 


$166,582.96  $316,062.63  $  85,266.68 


I 


I 


rr 

c 

CI. 


H 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority  dele- 
gated to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged  as 
follows  for  the  months  of  May,  June,  and  July  1975,  provided  that  payment  of  bills 
from  City  Appropriation  have  the  approval  of  the  City  Auditor: 

May         June         July 

To  City  Appropriation 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and 

Obligations 

Equipment 

TOTAL 


$487,269.81 

78,115.44 

14,642.45 

138,495.34 

11,430.00 
197.55 


$571,174.47 

95,845.35 

36,472.01 

108,782.10 

4,288.26 
784.50 


$511,301.66 

13,150.20 

764.23 

23,677.73 


$730,150.59  $817,286.69  $548,893.82 


I 


I 


To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and 
Obligations 

TOTAL 

Gifts  for  Current  Use 

To  Special  Appropriation 


$    33.60 

6,375.08 

1,149.53 

63,630.83 

30.00 


$    127.20 

419.27 

2,883.07 

39,823.50 


$  1,518.06 

554.00 

20,915.80 


$71,219.0^:   $  43,253.04  $  22,987.86 


260.43 


Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$118,319.92 

7,379.35 

36,897.91 


$260,285.75 
11,197.31 
49,544.87 


$  17,241.60 

3,296.50 

40,181.41 


$162,257.18  $321,027.93  $  60,719.41 


Unliquidated  Reserve      $    174.00 

Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of 
the  Board  was  approved  as  follows: 

On  25  June  1975 

A....H  of  contract  for  th^-  leasing  of  two  panel  trucks  and  one  station  wagon; 


'VOTED: 


that  there  be  entered  into  with  Bonnell  Motors,  Inc.,  353 
Cambridge  Street,  Winchester,  Massachusetts,  the  lowest  respon- 
sible and  eligible  bidder  in  the  public  bidding,  a  contract  for 
the  leasing  of  two  panel  trucks  and  one  station  wagon  for  the 
Eastern  Massachusetts  Regional  Library  System  during  the  period 
July  1,  1975— June  30,  1976  at  the  following  rates: 


Monthly  Lease  Cost 
per  Vehicle 


Mileage  Charge 
per  Mile 


Panel  Trucks 
Station  Wagon 


$  265.00 
255.00 


$ 
$ 


.10 
.10" 


On  16  July  1975 

Rejection  of  bids  for  maintenance  and  servicing  of  elevators; 

"VOTED:   that  there  be, and  hereby  are,  rejected  all  bids 

received  in  the  public  bidding  of  May  6,  1975,  for 
maintenance  and  servicing  of  elevators  throughout  the 
Library  System  during  the  period  July  1,  1975  through 
June  30,  1976." 


16 


17 


On  13  August  1975 

Award  of  contract  for  maintenance  and  servicing  of  elevators: 


"VOTED: 


and 


that  there  be  entered  into  with  Delta  Elevator  Service  Corporation, 
50  North  Beacon  Street,  Allston,  Massachusetts,  the  lowest  respon- 
sible and  eligible  bidder  in  the  public  bidding,  a  contract  for 
maintenance  and  servicing  of  elevators  throughout  the  Library 
System  during  the  period  August  15,  1975  through  June  30,  1975 
at  a  total  cost  not  to  exceed  txv^elve  thousand  tv/o  hundred  forty- 
three  dollars  and  no  cents  ($12,243.00)." 

On  2  September  1975 

Award  of  contract  for  providing  and  delivering  certain  supplies  to  be 
"[liUin  connection  with  rented  IBM  data  processing  equipment: 

"VOTED-   that  there  be  entered  into  with  the  Standard  Register  Company, 

626  Albany  Street,  Dayton,  Ohio,  the  lowest  eligible  and  respon- 
sible bidder  in  the  public  bidding,  a  contract  for  providing 
and  delivering  certain  supplies  to  be  used  in  connection  with 
rented  IBM  data  processing  equipment  as  specified  under  GROUPS 
A  and  B  of  the  specifications,  in  a  total  sum  not  to  exceed  five 
thousand  six  hundred  nineteen  dollars  and  ninety-one  cents 
($5,619.91)." 

"VOTED:   that  there  be  entered  into  with  Data  Forms  Co.,  Inc., 
149  Market  Street,  Brighton,  Massachusetts,  the  lowest 
eligible  and  responsible  bidder  in  the  public  bidding, 
a  contract  for  providing  and  delivering  certain  supplies 
to  be  used  in  connection  with  rented  IBM  data  processing 
equipment  as  specified  under  GROUPS  C,  D,  and  E  of  the 
specifications,  in  a  total  sum  not  to  exceed  fourteen 
thousand  seven  hundred  ninety-one  dollars  and  eighty 
cents  ($14,791.80)." 

In  accordance  with  the  usual  practice  in  the  matter  of  signing  payrolls,  on 
motion  duly  made  and  seconded,  it  was 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961,  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period  not 
to  exceed  four  weeks  from  October  6,  1975. 

The  minutes  of  the  meeting  of  the  Committee  on  Buildings  on  May  23,  1975, 
as  presented,  were  approved. 


I 


I 


1^ 

o 


I 


I 


I 


I 


In  response  to  public  advertising  for  inspection  and  testing  of  fire  alarm 
systems,  three  bids  were  received  and  it  was  recommended  that  the  contract  be 
awarded  to  the  lowest  bidder.   On  motion  duly  made  and  seconded,  it  was 

VOTED:   that  there  be  entered  into  with  American  Service  Co.,  Inc., 
799  Hancock  Street,  Quincy,  Massachusetts,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding,  a 
contract  for  the  inspection  and  testing  of  fire  alarm  systems 
at  the  Central  Library  building  and  at  various  other  locations 
in  the  Library  System,  as  specified  in  the  specifications, 
during  the  period  September  15,  1975  through  June  30,  1976 
at  a  total  cost  not  to  exceed  three  thousand  two  hundred 
dollars  ($3,200.00). 

The  official  notice  of  site  recommendation  has  been  received  from  Mr.  Robert 
Vey  of  the  Public  Facilities  Department  regarding  the  location  of  the  new  Lower 
Mills  Branch  Library.   The  proposed  site  is  that  of  the  Gilbert  Stuart  Elementary 
School  at  27  Richmond  Street  and  this  is  a  site  that  was  previously  approved  by 
the  Trustees  for  this  purpose. 

The  construction  of  the  Dudley  Street  Branch  Library  is  well  underway  and 
the  bidder  expects  to  be  working  on  the  interior  by  mid-winter. 

Bids  have  been  received  by  the  Public  Facilities  Department  for  the  pointing 
of  the  bricks  in  the  courtyard  of  the  Central  Library.  A  contract  has  not  yet 
been  awarded. 

The  Washington  Village  Branch  building  is  now  ready  for  final  inspection  by 
Library  staff  and  it  is  hoped  that  this  branch  can  be  opened  in  the  fall.   The 
building,  which  was  damaged  by  fire,  has  been  renovated  under  the  supervision  of 
the  Boston  Housing  Authority. 

A  low  bid  in  the  amount  of  $1,158,777  has  been  received  for  the  construction 
of  the  new  Codman  Square  Branch  Library.   The  bid,  which  was  lower  than  the  es- 
timates, was  submitted  by  C.C.  Sewell  of  Weymouth.   This  cost  amounts  to  about 
$50.00  per  square  foot.   The  contract  has  not  yet  been  awarded. 

The  Director  reported  that  the  contract  negotiations  with  the  AFSCME  union 
have  been  completed.   The  new  contract  which  has  not  yet  been  signed  calls  for 
a  basic  increase  of  eight  percent.   There  are  no  other  significant  changes. 
SupplemeT.t-.ary  funds  have  been  approved  to  cover  the  additional  costs  incurred  by 
the  contract. 

The  negotiations  on  the  new  contract  with  the  Professional  Staff  Association 
have  not  yet  been  completed.   There  have  been  several  negotiating  sessions.   No 
major  problems  are  anticipated  in  completing  these  negotiations. 

The  Director  reported  receipt  of  Circular  Letters  Nos.  23,  1,  and  2  from  the 
Mayor *s  Office. 

Dissolved  at  5:30  p.m. 


Secretary 


18 


19 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  October  10,  1975 


f 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be  charged 
as  follows  for  the  months  of  August  and  September,  1975,  provided  that  payment 
of  bills  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative  Agency 
of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  3:30  p.m. 

Present:  Messrs.  Maher,  Murray,  Parker,  Rabb  and  Mrs.  VJhite,  Trustees. 
Also  present  was  Harold  Moren  of  the  Professional  Staff  Association. 

President,  Mr.  Parker,  presiding. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  months  of  August  and  September,  19/5, 
provided  that  expenditures  from  City  Appropriation  have  the  approval  of  the 

City  Auditor.  „x.T,mT.,.T,T-r, 

^  AUGUST         SEPTEMBER 

To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Rooks 

Current  Charges  and  Obligations 


TOTAL 


To  Trust  Funds 


Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

TOTAL 

Gifts  for  Current  Use 
To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$451,276.27 

63,095.26 

12,106.86 

71,720.89 

10.50 

$582,767.70 

81,761.49 

10,316.39 

69,323.54 

4.055.00 

$598,209.78 

$748,224.12 

$  2,009.89 

27.36 

4,900.21 

$    597.48 

384.53 

6,578.13 

70.00 

54.00 

$  6,991.46 

$  7,630.14 

$    136.19 

$  80,603.37 
21,486.64 
35,747.21 


$  70,354.36 

2,761.59 

49,897.49 


$137,837.22    $123,013.44 


d 


I 


I 


AUGUST 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


TOTAL 


$451,276.27 
66,077.33 

5,734.36 
71,720.69 

4,900.45 


$599,709.10 


To  Trust  Funds 


Contractual  Services 

Supplies  and  Materials 

Books 

Equipment 

Current  Charges  and  Obligations 

TOTAL 

Gifts  for  Current  Use 

Unliquidated  Reserves 


$   2,009.89 

27.36 

4,900.21 

54.00 


$  6,991.46 


$ 


384.80 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  80,603.37 

5,281.49 

35.747.21 

$121,632.07 


SEPTEMBER 


$582,767.70 
76,882.53 

9,174.53 
69,323.54 
15,046.66 

4.393.08 

$757,588.04 


$    597.48 

384.53 

6,578.13 

70.00 

$  7,630.14 

$    136.19 


$  70,354.36 

8,676.58 

49.897.49 

$128,928.43 


1 


I 


The  Director  stated  that  it  was  necessary  to  have  a  vote  for  the  signing 
of  payrolls.   On  motion  duly  made  and  seconded,  it  was 

VOTED:   that  Subject  tc  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff ,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  November  3,  1975. 


20 


21 


and 


and 


and 


and 


In  keeping  with  annual  custon,  the  following  actions  were  taken  with  respect 
to  those  Library  employees  who  had  retired  during  the  previous  year  at  the  level 
of  Branch  Librarian.  On  motion  duly  made  and  seconded,  it  was 

VOTED:   that  Alice  E.  Hackett  who  retired  from  the  Library 
on  December  31,  1974  be  and  hereby  is  appointed 
Coordinator  of  Processing  Emeritus. 

VOTED:   that  Geraldine  M.  Altman  who  retired  from  the  Library 
on  April  22,  1975  be  and  hereby  is  appointed  Branch 
Librarian  Emeritus. 

VOTED:   that  Evelyn  C.  Billman  who  retired  from  the  Library 

on  Septermber  5,  1975  be  and  hereby  is  appointed  Branch 
Librarian  Emeritus. 

VOTED:   that  Ruth  M.  Hayes  who  retired  from  the  Library 
on  July  31,  1975  be  and  hereby  is  appointed 
Coordinator  of  Children's  Services  Emeritus. 

VOTED:   that  Frances  C.  Lepie  who  retires  from  the  Library 
on  October  24,  1975  be  and  hereby  is  appointed 
Branch  Librarian  Emeritus. 

The  Director  reported  that  the  Public  Facilities  Department  is  now  hopeful 
that  the  new  Dudley  Street  Library  will  be  completed  before  the  end  of  1976. 
Of  major  concern  now  that  the  elevator  track  has  been  dismantled  in  the  Charles- 
town  Branch  is  to  restore  the  Charlestown  Branch  Library  building  to  first  class 
condition.   The  Library  has  a  good  relationship  with  various  groups  in  the  com- 
munity, and  it  is  hoped  that  these  friends  can  be  involved  in  this  restoration 
effort.   Mr.  Rabb  emphasized  that  it  is  very  important  that  these  groups  be 
actively  involved  with  ftie  branches.   The  Director  also  reported  that  the  design 
sketches  for  the  Lower  Mills  Branch  are  being  prepared. 

Mr.  Parker  reported  that  the  first  meeting  of  the  Examining  Committee  for 
the  current  year  took  place  on  October  7.  1975.   The  meeting  began  with  a  tour 
of  the  building  for  the  new  members,  and  then  at  4:00,  the  full  group  met  in  the 
Trustees  Room.   This  year  the  membership  has  been  expanded  to  about  30  members, 
and  these  have  been  organized  into  five  subcommittees.   These  subcommittees  are: 
Public  Service,  Resource  Development,  Buildings,  Program  Planning  and  Public 
Relations.   Mr.  Parker  expressed  confidence  that  these  groups  will  make  a  sig- 
nificant contribution  to  the  Library's  development  during  the  coming  year. 

Dissolved  at  4:30  p.m. 


Secretary 


I 


r 


1^ 

c 


I 


f 


I 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  November  7,  1975 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative  Agency 
of  the  City  of  Boston  was  held  in  the  Trustees  Room  l^nediately  following  the 
regular  meeting  of  the  Corporation. 

Present:  Messrs  Parker,  Rabb,  and  Mrs.  White,  Trustees. 
President,  Mr.  Parker,  presiding. 

The  minutes  of  the  regular  meeting  of  September  12,  1975,  as  presented,  were 
approved. 

^   ^   A   ♦-v.ot-  M-   wac!  nprpssarv  to  have  a  vote  for  the  signing  of 
The  Director  stated  that  it  was  necessary  lu 

payrolls.   On  motion  duly  made  and  seconded,  it  was 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  ^^^°^^^^^^ 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  ordinances  of  1961  Philip  J.  McNiff,  Director,^ 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  December  1,  i^/:?. 

The  Director  reported  that  in  response  to  public  advertising,  ^i^^^^^^^^^f  ^ 

VOTED-   that  there  be  entered  into  with  D.F.  Munroe  Company, 
351  Middlesex  Avenue,  Wilmington,  Massachusetts,  the 
lowest  responsible  and  eligible  bidder  in  the  public 
bidding,  a  contract  for  supplying  and  delivering  mis- 
cellaneous offset  paper  supplies,  as  specified  in  the 
specifications,  at  a  total  cost  not  to  exceed  twenty- 
seven  thousand  seven  hundred  ninety-five  dollars  and 
twenty-nine  cents  ($27,795.29). 

^r.   onT^lir  advertising  for  supplying  and  delivering  catalog  card 
lloirZMl   Taf  r:cfi::rf:om%nivers  y  ----^-rrToinred'o^th^a:  Tif 
of  contract  to  this  company  was  recommended.   The  0^"=^°^  P°^^^^  ^^^       ^^^  bid 


VOTED: 


that  there  be  entered  into  with  University  Products.  Inc., 
south  canal  Street.  Holyoke.  Massachusetts  the  ^ole  bidder 
in  the  public  bidding,  a  contract  for  supplying  and  delivering 
catalog  card  stock,  as  specified  under  Group  A  of  the 
specifications,  at  a  total  cost  not  to  exceed  five  thousand 
eight  hundred  ninety  dollars  ($5,890.00). 


22 


23 


In  response  to  advertising  for  supplying  and  delivering  »°""'  ^°"^'  '"°  ^"^ 
werlreceived.  and  again  the  award  of  contract  was  recommended  to  the  lowest 
bidder!  Strathmore  pIper  Company.  On  motion  duly  made  and  seconded,  xt  was 

VOTED:   that  there  be  entered  into  with  Strathmore  Paper  Co-. 

Westfield,  Massachusetts,  the  lowest  responsible  and  eligible 
bidder  in  the  public  bidding,  a  contract  for  supplying  and 
delivering  one  hundred  percent  rag,  four-ply  mount  board, 
as  specified  under  Group  B  of  the  specifications,  at  a  total 
cost  not  to  exceed  four  thousand  two  hundred  ninety-three 
dollars  and  fifty  cents  ($4,293.50). 

Work  is  progressing  on  the  Dudley  and  Codman  Branch  ''"^"J^fs.  The  archi- 
tects and  the  Public  Facilities  Department  have  agreed  to  a  design  for  the  Lower 
Mills  Branch!  Most  of  the  suggestions  previously  made  by  the  Library  adminis- 
tration have  been  incorporated  into  the  design.   The  plan  calls  for  a  small 
plrk  with  «ees  at  the  side  of  the  building.  Uork  has  not  yet  started  on  the 
brick  work  in  the  courtyard  of  the  McKim  building. 

some  recommendations  to  make  at  a  future  meeting. 

During  the  past  month,  the  Library  was  visited  by  the  Director  ^nd  the 
architects  from  ?he  new  reference  library  in  Paris.  This  was  their  third  visit 
to  the  Boston  Public  Library.   That  building  is  now  moving  toward  completion. 
Mr  Anthony  Lovedav,  the  executive  secretary  of  the  Standing  Conference  of 
N^konal  and  Univerkty  Libraries,  the  English  --'"P/",  °^^f  ^^f^^^i^f  "^ 
of  Research  Libraries,  spent  a  day  at  the  Boston  Public  Library  ^^viewin  the 
Library's  program  activities.   The  architect  for  the  new  National  Library  in 
Venezuela  also  came  to  see  the  Library,  following  up  a  visit  of  the  Librarian 
last  year.  T^o  representatives  from  the  Professional  Staff  Association  then 
oresen!ed  to  the  Board  a  statement  of  their  concern  over  the  impasse  in  the 
nego!il!ion  between  the  Library  and  Staff  Association.  A  discussion  followed. 

Dissolved  at  5:A5  p.m. 


I 


f 


President,  Mr.  Parker,  presiding. 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  December  12,  1975 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative  Agency 
of  the  City  of  Boston  was  held  in  the  Trustees  Room  inmiediately  following  the  reg- 
ular  meeting  of  the  Corporation. 

Present:   Messrs  Parker,  Maher,  and  Mrs.  White,  Trustees.   Also  present  was 
Miss  Ellen  Eisenstein. 


f   n^i-oi^^T-  10  1975,  as  presented,  were 
The  minutes  of  the  regular  meeting  of  October  10,  197S, 

approved. 

Following  approval  of   the  ^^^^^^^  rorfervfcef Ind^^Uefwrre 
delegated  to  him  by   ^^-/-/f/.^^^rf^f  ^r::nths   of  October  and  November, 
authorized  to  be  charged  as  ^ ^^^^^^  '°^.^^  Appropriation  have  the  approval  of 
1975,   provided  that  expenditures   from  City  Appropr 

the  City  Auditor:  OCTOBER        NOVEMBER 


r3 

c 


I 


I 


To  City  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


$479,402.77 

64,299.53 

6,480.94 

104,093.45 

1,103.42 

267.96 


$482,306.92 
73,343.68 
12,527.17 
98,056.86 


TOTAL 


$655,648.07     $666,234.63 


To  Trust  Funds 


Contractual  Services 
Supplies  and  Materials 
Equipment 


212.96 
59.53 


TOTAL 


$   1,665.36     $ 

1^700.11 

$  3,366.11     $    272.49 


Gifts  for  Current  Use 
Trust  Funds 
Unliquidated  Reserves 
To  Special  Appropriation 

Eastern  Regional  Public  Library  System 


$114.76 
$887.63 
$306.24 


$88.26 
$3,673.32 


Books 

Supplies 

Personal  Services 


$  50,368.01 

2,327.05 

39^613.06 


$  22,911.74 

4,079.70 

38.533.46 


TOTAL 


$  92,308.12     $  65,542.90 


Following  approval  by  the  ^^^ctor  ana  in  acc^^^^^^^^ 
of  bills  from  City  Appropriations  have  tne 


I 


I 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


TOTAL 


To  Trust  Funds 


Contractual  Services 
Supplies  and  Materials 
Equipment 


TOTAL 


Gifts  for  Current  Use 


Trust  Funds 


Unliquidated  Reserves 


OCTOBER 

NOVEMBER 

$479,402.77 

100,232.91 

8,861.95 

104,093.45 

12,122.47 

267.96 

$482,306.92 

100,356.60 

14,395.33 

98,056.86 

11,640.42 

$704,981.51 

$706,756.13 

$  1,655.36 

$    212.96 
59.53 

1,700.75 

$  3,366.11 

$    272.49 

$114.76 

$88.26 

$887.63 

$3,673.32 

$306.24 

To  Special  Appropriations 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  50,368.01 

5,774.92 

39,613.06 

$  95,755.99 


$  22,911.74 

5,753.08 

38,533.46 

$  67,198.28 


2S 


I 


I 


c 


I 


I 


Award  of  contract  for  supplying  and  delivering  book  binding  cloth 

VOTED:   that  there  be  entered  into  with  the  Holliston  Mills 

Inc.,  Walker  Street,  Lincoln,  Rhode  Island,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding, 
a  contract  for  supplying  and  delivering  book  binding 
cloth,  as  specified  in  the  specifications  under  Items 
I-A,  II,  and  III,  at  a  total  cost  not  to  exceed 
thirteen  thousand  one  hundred  eighty-six  dollars  and 
sixty  cents  ($13,186.60). 

The  Director  stated  that  it  was  necessary  to  have  a  vote  for  the  signing 
of  payrolls 

VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  December  29,  1975. 

In  response  to  public  bidding,  three  bids  were  received  for  supplying 
and  delivering  miscellaneous  office  supplies.   Only  two  of  these  were  eligible 
for  consideration.  It  was  recommended  that  a  contract  be  entered  into  with 
Monroe  Stationers  and  Printers,  Inc.  On  motion  duly  made  and  seconded,  it  was 


VOTED: 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the  Board 
was  approved  as  follows: 

On  21  November  1975 

Award  of  contract  for  supplyinp.  and  delivering  book  binders  board 

VOTED:   that  there  be  entered  into  with  Baird  &  Bartlett  Company, 
132  Court  Street,  Brockton,  Massachusetts,  the  sole 
bidder  in  the  public  bidding,  a  con-ract  for  supplying  and 
delivering  book  binders  board,  as  specified  in  the  speci- 
fications, at  a  total  cost  not  to  exceed  four  thousand 
one  hundred  fifty-five  dollars  and  seventy-five  cents 
($4,155.75). 


I 


I 


that  there  be  entered  into  with  Monroe  Stationers  &  Printers, 
Inc.,  342  Western  Avenue,  Brighton,  Massachusetts,  the  lowest 
responsible,  eligible,  and  responsive  bidder  in  the  public 
bidding,  a  contract  for  supplying  and  delivering  miscellaneous 
office  supplies,  as  specified  in  the  specifications,  at  a 
total  cost  not  to  exceed  eight  thousand  five  hundred  fifteen 
dollars  and  fifty-eight  cents  ($8,515.58). 

Again,  ir.  responxe  to  public  bidding,  two  bids  were  received  for  supplying  and 
delivering  miscellaneous  incandescent  and  fluorescent  lamp  bulbs.   It  was 
recommended  that  a  contract  be  awarded  to  Westinghouse  Electric  Supply  Co. 
On  motion  duly  made  and  seconded,  it  was 

VOTED:   that  there  be  entered  into  with  Westinghouse  Electric 

Supply  Co.,  375  Harrison  Avenue,  Boston,  Massachusetts, 
the  lowest  responsible  and  eligible  bidder  in  the  public 
bidding,  a  contract  for  supplying  and  delivering  miscellaneous 
incandescent  and  fluorescent  lamp  bulbs,  as  specified  in  the 
specifications,  at  t  total  cost  not  to  exceed  sixteen 
thousand  two  hundred  ninety-two  dollars  and  thirty-one 
cents  ($16,292.31). 

The  Director  reported  that  the  Library  had  authorized  the  Real  Property 
Department  of  the  City  of  Boston  to  permit  the  Cape  Verdian  Club  of  Boston 


26 


27 


to  use  the  premises  now  used  for  the  Mount  Pleasant  Branch  as  soon  as  the 
Dudley  Street  Library  has  been  opened.   This  is  a  community  group. 

A  meeting  was  held  with  the  architects  for  the  Dudley  Street  Branch  in 
order  to  review  finishing  requirements  for  the  new  branch.   A  session  was 
also  held  with  the  architects  for  the  Codman  Square  Branch.   This  building 
is  moving  ahead  rapidly,  and  the  architect  expects  that  it  will  be  completed 
by  the  summer  of  1976.   Substantial  progress  has  been  made  toward  getting  the 
Washington  Village  Branch  completed.   The  Library  staff  is  now  working  on  shelving 
and  painting. 

Dissolved  at  4:55  p.m. 


1 


I 


Secretary 


and 


VOTED: 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  January  9,  1976 


C 


VOTED: 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the  City 
of  Boston  was  held  in  the  Trustees  Room  at  4:50  p.m. 

Present:  Messrs  Maher,  Murray,  Parker  and  Mrs.  White,  Trustees. 
President:  Mr.  Parker,  presiding. 

The  minutes  of  the  regular  meeting  of  November  7,  1975,  as  presented,  were 
approved. 

The  minutes  of  the  meeting  of  the  Committee  on  Personnel  on  November  21, 
1975,  as  presented,  were  approved. 

The  Director  stated  that  it  was  necessary  to  have  a  vote  for  the  signing  of 
payrolls  and  certain  other  votes  necessary  for  routine  operating  procedures  during 
the  calendar  year  1976. 

Authorization  to  sign  payrolls 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  January  29,  1976. 

Authorization  for  routine  operating  procedures  during  the  calendar  year  1976 

VOTED:  that  Philip  J.  McNiff,  Director,  or  upon  his  delegation, 
Liam  M.  Kelly,  Assistant  Director  and  Secretary  of  the 
Trustees,  or  John  J.  Doherty,  Assistant  Director  or 
Louis  A.  Sasso,  Assistant  to  the  Director,  be  and 
hereby  is  authorized  to  act  on  behalf  of  the  Trustees 


1 


I 


and 


VOTED: 


I 


I 


in  the  administration  of  the  personnel  procedures  estab- 
lished by  them  for  the  appointment  of  all  officers  and 
employees  of  the  Library  up  to  but  not  including  the 
level  immediately  below  that  of  the  Director,  and  to  fix 
the  remuneration  for  all  such  officers  and  employees 
subject  to  the  salary  and  wage  scales  as  currently  estab- 
lished by  vote  of  the  Trustees,  said  appointments  and 
changes  in  remuneration  to  be  reported  to  the  Trustees  at 
their  next  meeting  for  confirmation. 


that  until  January  1,  1977,  the  President,  Vice  President, 
the  Director,  and  the  Secretary  of  the  Trustees,  be  and 
they  hereby  are  severally  authorized  to  sign  any  and  all 
contracts  voted  to  be  made  by  the  Board  in  the  name  and 
behalf  of  the  City  and  any  and  all  communications  in 
connection  with  the  award  of  contracts  so  voted  or  re- 
commended to  be  so  voted. 

that,  for  the  signing  of  checks  drawn  upon  the  petty  cash 
checking  accounts  of  the  Library,  Catherine  A.  Farrell, 
Principal  Accountant,  or  Thomas  T.  McLaughlin,  Assistant 
Principal  Accountant,  or  Liam  M.  Kelly,  Secretary  of  the 
Trustees,  Clerk  of  the  Corporation,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  T.  FitzPatrick,  Assistant 
to  the  Director,  in  the  order  of  their  respective  avail- 
ability, be  authorized  to  sign  checks;  and  Philip  J. 
McNiff,  Director,  or  Liam  M.  Kelly,  Secretary  of  the 
Trustees,  Clerk  of  the  Corporation,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  T.  FitzPatrick,  Assistant 
to  the  Director,  in  the  order  of  their  respective  avail- 
ability be  authorized  to  countersign  checks,  provided  that 
in  no  instance  does  the  same  individual  both  sign  and 
countersign  a  check. 


that  Philip  J.  McNiff,  or  upon  his  delegation,  Liam  M. 
Kelly,  Assistant  Director,  and  Secretary  of  the  Trustees, 
or  John  J.  Doherty,  Assistant  Director,  or  Kevin  T. 
FitzPatrick,  Assistant  to  the  Director,  be  and  hereby  is 
authorized  to  sign  on  behalf  of  the  Board  in  approval  of 
the  payment  of  all  vouchers  or  bills  covering  expenditures 
incurred  in  terms  of  one  quarter  of  the  fiscal  1975-76 
budget  allowances,  but  in  no  case  exceeding  those  in  the 
budget  estimates  for  the  fiscal  year  1976-77,  as  shall  be 
approved  by  the  Board  of  Trustees  prior  to  June  30,  1976, 
said  payments  to  be  reported  to  the  Board  at  its  next  reg- 
ular meeting  for  confirmation. 


2  a 


20 


The  Director  reported  that  the  memorandum  of  agreement  incorporating 
all  of  the  changes  that  had  been  negotiated  in  the  contract  with  the  Pro- 
fessional Staff  Association  had  been  reviewed  by  the  Negotiating  Committee, 
and  he  recommended  that  the  contract  be  signed.  Following  a  brief  dis- 
cussion, the  President  signed  the  contract. 

The  Director  reported  that  the  Comprehensive  Employment  and  Training 
Act  program  (C.E.T.A.)  is  being  phased  out  as  of  February  3,  1976.  There 
will  be  a  report  on  the  C.E.T.A.  contribution  at  a  future  meeting. 

Secretary 


Gifts  for  Current  Use 


$ 


10.00 


I 


I 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  27,157.89 

3,533.52 

49,441,69 

$  80,133.10 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  February  13,  1976 


c 


Following  approval  by  the  Director  and  in  accordance  with  the  author- 
ity delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to 
be  charged  as  follows  for  the  month  of  December,  1975,  provided  that  pay- 
ment of  bills  from  City  Appropriations  have  the  approval  of  the  City 
Auditor: 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  5:05  p.m. 

Present:  Messrs  Parker,  Rabb,  and  Mrs.  White,  Trustees.  Also  pre- 
sent were  Mr.  Harold  Moren  and  Mr.  Robert  Bruen  representing  the  Profes- 
sional Staff  Association. 

The  minutes  of  the  regular  meeting  of  the  Trustees  as  an  Administra- 
tive Agency  on  January  9,  1976,  as  presented,  were  approved. 

Following  approval  of  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies 
were  authorized  to  be  charged  as  follows  for  the  month  of  December  975, 
provided  that  expenditures  from  City  Appropriation  have  the  approval  of 
the  City  Auditor: 


I 


I 


December 


To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

$  629,926.12 
81,613.07 

6,415.74 
75,606.43 
12,283.27 

5,084.61 

TOTAL 

$  810,929.24 

To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 
Equipment 

$   1,235.05 

260.00 

1,454.30 

359.00 

TOTAL 

$   3,308.35 

To  City  Appropriations 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 
Equipment 

TOTAL 


Gifts  for  Current  Use 


$ 


10.00 


$  629,926.12 

59,456.67 

36,022.35 

75,606.43 

1,239.89 


$  802,251,46 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  27,157.89 

5,084.61 

49,441,69 

$  81,684.19 


$   1,235.05 

260.00 

1,454.30 

359.00 

$   3,308.35 


I 


I 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of 
the  Board  was  approved  as  follows: 


^^  .0*. 


31 


On  23  January  1976 

Award  of  contract  for  supplying  periodicals  and  serials  and  servic- 
ing subscriptions: 

VOTED:  that  there  be  entered  into,  without  public  advertising, 
with  F.W.  Faxon  Company,  Inc.,  15  Southwest  Park,  West- 
wood,  Massachusetts,  a  contract  for  (1)  supplying 
periodicals  and  serials  for  the  year  1976  and  (2)  ser- 
vicing the  subscriptions  for  the  individual  items  through- 
out the  year,  subject  to  the  terms,  agreements,  and 
conditions  set  forth  in  said  contract. 

The  Director  stated  that  it  was  necessary  to  have  a  vote  for  the  signing 
of  payrolls. 


I 


I 


VOTED: 


that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Direc- 
tor, and  Secretary  of  the  Trustees,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  T.  FitzPatrick,  Assistant 
to  the  Director  be  and  hereby  is  authorized  to  sign 
the  payrols  of  the  Library  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
February  23,  1976. 

In  response  to  public  bidding,  four  bids  were  received  for  supplying 
and  delivering  filters  for  the  heating,  ventilating,  and  air  conditioning 
system.  Although  the  bid  of  Boston  Filter  Company  was  lower  than  that  of 
Air  Engineering,  Inc.,  the  type  of  filters  bid  upon  by  Air  Engineering, 
Inc  more  closely  met  the  requirements  of  the  HVAC  systems  in  the  Library 
as  specified  in  the  bid  specifications.  It  was  recommended  that  a  con- 
tract be  entered  into  with  Air  Engineering.  On  motion  duly  made  and  sec- 
onded, it  was 


c 


I 


I 


VOTED:  that  there  be  entered  into  wi 
354  Main  Street,  Winthrop,  Ma 
eligible,  responsible  and  res 
lie  bidding,  a  contract  for  s 
miscellaneous  filters  for  the 
and  air  conditioning  systems 
Public  Library,  as  specified 
at  a  total  cost  not  to  exceed 
dred  seventy- two  dollars  and 


th  Air  Engineering,  Inc., 
ssachusetts,  the  lowest 
ponsive  bidder  in  the  pub- 
upplying  and  delivering 

heating,  ventilating 
throughout  the  Boston 
in  the  specifications, 

three  thousand  two  hun- 
eighty-two  cents  ($3,272.82) 


The  Director  reported  that  meetings  had  been  held  with  representatives 
of  the  Professional  Staff  Association  and  the  local  AFSCME  Union.   In  this 
meeting,  the  Director  said  that  he  had  reported  to  the  representatives  of 
these  groups  on  the  budget  cutbacks  for  Fiscal  1976  and  gave  them  a  de- 
tailed breakdown  of  how  the  Library  planned  to  accomplish  the  savings 
without  lay-offs. 


I 


I 


The  Director  presented  to  the  Trustees  the  original  art  work  for  the 
Macy  J.  Margolis  book  plate  which  has  been  framed  and  which  will  be  hung 
in  the  staff  library  in  memory  of  Macy  Margolis. 

The  General  Library  book  catalog  is  currently  in  the  process  of  pub- 
lication by  the  General  Microfilm  Company.  Volumes  1-14  have  been  printed. 
The  Library  will  acquire  several  copies  of  the  catalog,  and  it  is  in- 
tended that  copies  will  be  placed  in  locations  throughout  the  Central 
Library  and  in  each  of  the  branches.  This  will  enable  users  in  the  branch 
libraries  to  determine  what  books  are  available  in  the  central  library, 
as  well  as  the  various  branches.  This  should  substantially  enhance  Library 
service  throughout  the  branches. 


The  construction  of  the  new  branch  libraries  at  D 
is  moving  ahead  rapidly.  One  staff  person  has  been  as 
the  selection  of  books  for  these  two  collections.  The 
he  is  pleased  with  the  work  that  Paul  Carroll  is  doing 
Lower  Mills.  There  may,  however,  be  some  delay  in  cap 
projects.  The  present  Lower  Mills  Branch  was  damaged 
ago,  and  the  Director  was  pleased  to  report  that  the  L 
to  negotiate  with  Boston  Edison  Company  to  pay  for  the 
damages. 


udley  and  Codman 
signed  to  work  on 
Director  said  that 
on  the  plans  for 
ital  improvement 
by  fire  some  months 
ibrary  has  been  able 
repair  of  these 


The  proposed  State  budget  for  Fiscal  Year  1977  would  reduce  funding 
for  Library  programs  by  10%.  It  is  expected  that  this  cut  will  be  re- 
stored since  these  funds  are  mandated  by  formulas.  The  Director  expressed 
some  hope  for  an  increase  in  the  level  of  funding  in  these  programs  during 
the  coming  Fiscal  Year. 

It  was  agreed  that  the  meeting  scheduled  for  March  12,  1976  would  be 
rescheduled  for  March  11th,  and  that  the  meeting  scheduled  for  March  26th 
would  be  rescheduled  for  March  25,  1976. 


Dissolved  at  5:25  p.m. 


(KaA/n^ 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  March  11,  1976 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  5:05  p.m. 

Present:  Messrs  Maher,  Murray,  Parker,  Rabb,  and  Mrs.  White,  Trustees. 
Also  present  were  Sally  Beecher  and  Robert  Bruen  from  the  Professional 
Staff  Association. 

President,  Mr.  Parker,  presiding. 


32 


3  S 


Following  approval  by  the  Director  and  in  accordance  with  the  author- 
ity delegated  to  him  by  the  Trustees,  expenditures  for  services  and  sup- 
plies were  authorized  to  be  charged  as  follows  for  the  month  of  January, 
1976,  provided  that  expenditures  from  City  Appropriation  have  the  approval 
of  the  City  Auditor: 


I 


I 


To  Trust  Funds, 

Contractual  Services 
Supplies  and  Materials 
Books 


JANUARY 


TOTAL 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Gifts  for  Current  Use 


$   3,509.31 

2.92 

772.56 

$   4,284.79 

$13.80 


TOTAL 


$  489,719.30 

66,574.64 

3,619.77 

83,005.84 

159.25 

$  643,078.80 


To  Trust  Funds 


c 


Contractual  Services 
Supplies  and  Materials 
Books 


TOTAL 


$   3,509.31 

2.92 

772.56 

$   4,284.79 


Gifts  for  Current  Use 


$13.80 


Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


I 


I 


$ 


38,356.28 

9,853.52 

38,110.59 


$  86,320.39 

Following  approval  by  the  Director  and  in  accordance  with  the  author- 
ity delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to 
be  charged  as  follows  for  the  month  of  January,  1976,  provided  that  pay- 
ment of  bills  from  City  Appropriation  have  the  approval  of  the  City 
Auditor: 


To  Special  Appropriations: 

Eastern  Regional  Public  Library  System  ^  33^3^^  ^8 

Books              ,  a^^AO   44 

Supplies  and  Materials  -^q  iin  59 

Personal  Services  6ii,\w.^^_ 

TOTAL  $  83,307.31 

The  Director  stated  that  it  was  necessary  to  have  a  vote  for  the  signing 
of  payrolls. 

voted:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
uiith  the  provisions  of  Section  22  of  Chapter  j  or  uie 
R^v  sed  oKnces  of  1961  Philip  J.  "f  ^^t'  ^I'-^f  °'^- 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Di^" 
ectr  and  Secretary  of  the  ^-stees  or  Ooh^^^     ty, 
Ac<;i<;tant  Director,  or  Kevin  T.  FitzPatricK,  Mssiiuani. 
to  the  Sirector  by  and  hereby  is  authorized  to  sign 
the  oavrills  of  the  Library  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
March  22,  1976. 
The  minutes  of  the  meeting  of  the  Con^ittee  on  Buildings  on  January 
23,  1976,  as  presented,  were  approved. 

„.<>M  that  thrpp  staff  members  who  had  retired  in  the 
past  reIr^b;i5poire5°to\rr^tSrftalSl  Following  discussion,  and  on 
motion  duly  made  and  seconded,  it  was 

VOTED-  that  John  Alden  who  retired  from  the  L^^ra^  on  February 
13,  1976,  be  and  hereby  is  appointed  Keeper  of  Rare 
Books  and  Manuscripts  Emeritus. 


JANUARY 


and 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

TOTAL 


$  489,719.30 
76,878.14 
38,326.34 
83,005.84 
11,829.96 

$  699,759.58 


and 


1 


I 


Librarian  Emeritus. 

of  Social  Sciences  Emeritus. 


34 


35 


The  Mayor  has  submitted  his  budget  recommendation  to  the  City  Coun- 
cil. In  the  Mayor's  budget,  most  of  the  units  in  City  government  will 
be  substantially  reduced;  and  this  includes  the  Library.  The  Director 
said  that  he  had  not  had  time  to  evaluate  the  significance  of  these  cuts 
and  was  not  yet  able  to  make  recommendations  with  respect  to  these  figures. 
He  did  indicate  that  the  recommended  cuts  of  $634,000  in  the  Permanent 
Salary  Account  would  have  serious  implications  for  staffing  in  Fiscal 
Year  1977.  He  said  that  it  was  fair  to  assume  that  next  year  is  going 
to  be  a  difficult  one  for  many  cities  and  towns  throughout  the  Commonwealth 
In  this  regard,  the  Director  noted  that  the  Governor's  budget  for  the 
State  included  a  recommended  cut  of  ten  percent  in  the  State  Aid  program. 
There  is  also  a  bill  in  the  legislature  that  would  increase  State  aid  over 
the  present  label.  The  Director  said  that  he  was  optimistic  that  the  ten 
percent  cut  would  be  restored,  but  the  question  of  whether  any  additional 
funds  will  be  voted  is  much  more  problematical. 

The  Director  said  that  the  library  community  was  most  disturbed  that 

the  Bureau  of  Library  Extension  and  the  Board  of  Library  Commissioners 

failed  to  testify  on  behalf  of  the  bill  to  increase  State  aid.  A  dis- 
cussion followed. 


I 


I 


To  Trust  Funds 

Contractual  Services 
Books 


TOTAL 


$   1,715.28 
1,270.43 

$   2,985.71 


Gifts  for  Current  Use 


$ 


44.75 


c 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  108,256.62 

3,784.55 

45,690.46 

$  157.731.63 


Dissolved  at  5:10  p.m. 


vLi. 


Secretary 


Following  approval  by  the  Director,  ^n^  in  accordance  with  the  author, 
itv  delegated  to  him  by  the  Trustees,  payment  of  bills  was  ^uthorizea  ro 
be^harged  as  follows  for  the  month  of  February,  1^76,  provided  that  pay- 
ment  of  bills  from  City  Appropriation  have  the  approval  of  the  City 
Auditor: 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  April  9,  1976 


I 


I 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  was  held  in  the  Trustees  Room  at  4:45  p.m. 

Present:  Messrs  Maher,  Murray,  Parker,  and  Mrs.  White,  Trustees. 
Also  present  was  Ms.  Beverly  Hall  from  the  Professional  Staff  Association. 

President,  Mr.  Parker,  presiding. 

Following  approval  by  the  Director  and  in  accordance  with  the  author- 
ity delegated  to  him  by  the  Trustees,  expenditures  for  services  and  sup- 
plies were  authorized  to  be  charged  as  follows  for  the  month  of  February, 
1976,  provided  that  expenditures  from  City  Appropriation  have  the  ap- 
proval of  the  City  Auditor. 


TOTAL 


To  Trust  Funds 

Contractual  Services 
Books 


TOTAL 


FEBRUARY 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 


$  609,726.96 

73,138.50 

7,126.56 

102,700.82 


I 


I 


Gifts  for  Current  Use 
1975  Unliquidated  Reserve 
To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


FEBRUARY 


$  609,726.96 

88,849.67 

16,496.17 

102,700.82 

16,232.07 

$  834,005.78 


$   1,715.28 
1,270.43 

$   2,985.71 

$     44.75 

$     43.71 


$  108,256.62 
17,000.86 
45,690.46 

$  170,947.94 


TOTAL 


$  792,692.84 


M 


37 


w 


The  Director  stated  that  it  was  necessary  to  have  a  vote  for  the 
signing  of  payrolls. 

VOTED-  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Dir- 
ector, and  Secretary  of  the  Trustees,  or  John  J. 
Doherty,  Assistant  Director,  or  Kevin  T.  FitzPatrick, 
Assistant  to  the  Director  be  and  hereby  is  authorized 
to  sign  the  payrolls  of  the  Library  in  representation 
of  the  Trustees  for  a  period  not  to  exceed  four  weeks 
from  April  19,  1976. 

Mr.  Parker  noted  that  the  budget  hearing  before  the  City  Council  had 
been  cancelled  and  that  the  Council  had  subsequently  rejected  the  Mayor  s 
budget  and  written  to  the  Mayor  for  reconsideration.  In  this  regard,  the 
Director  said  that  he  had  met  with  Mr.  Wall,  the  budget  director  in  order 
to  communicate  to  him  the  concerns  of  the  Board  as  to  the  impact  of  the 
proposed  budget  cuts  on  Library  services.  He  said  that  he  had  reviewed 
with  Mr.  Wall  the  implications  of  the  various  cuts  in  the  Personnel  and 
Non-  Personnel  Accounts  and  indicated  that  he  had  received  ^  sympathetic 
response  from  Mr.  Wall.  The  Director  suggested  that  it  would  be  useful  to 
put  in  writing  what  the  minimum  restorations  should  be  if  the  City  receives 
sufficient  federal  help.  He  noted  again  that  the  Library  is  going  to  have 
some  problems  in  maintaining  the  present  level  of  service.  He  added,  how- 
ever, that  he  was  pleased  to  say  that  the  Governor  has  restored  the  pro- 
posed 10%  cut  in  the  State  Library  support  program. 

The  Director  reviewed  the  situation  with  regard  to  the  Bureau  of 
Library  Extension  and  the  Board  of  Library  Commissioners.  He  Reported 
that  the  Trustees  of  the  contracting  libraries  will  meet  with  the  Board  of 
Library  Commissioners  to  hear  the  Commissioners  comment  regarding  the  mat- 
ters referred  to  by  Mr.  Joyce  in  his  letter  inviting  them  to  Northboro. 

The  Director  reported  that  the  furnishing  plans  for  the  Dudley  Street 
Library  had  been  received  for  review  and  comment.  This  building  is  moving 
quickly  toward  completion.  Recent  labor  problems  may  have  slowed  down  the 
Codman  Building.  The  biggest  problem  now  is  the  acquisition  and  preparation 
of  the  collections  for  these  new  branches.  A  request  has  been  submitted 
to  the  Bureau  of  Library  Extension  for  $100,000.00  under  the  Library  Ser- 
vices and  Construction  Act.  If  these  funds  are  forthcoming,  they  will  be 
used  to  acquire  materials  for  these  branch  collections.  The  Director 
noted  that  both  of  these  branches  meet  the  guidelines  set  by  the  department 
of  Health,  Education  and  Welfare.  In  light,  however,  of  the  Bureau  of 
Library  Extension's  attitude  toward  the  major  urban  libraries,  the  response 
to  this  request  is  uncertain.  There  will  be  many  other  problems  in  the  ^ 
development  of  these  branches,  including  processing,  staffing,  etc.  Again, 
the  Director  pointed  out  that  this  is  one  of  the  major  reasons  for  concern 
about  the  cuts  in  the  present  year's  budget  and  budget  for  Fiscal  Year  1977. 


I 


I 


Monsignor  Murray  reported  that  the  Urban  Library  Trustees  Council 
plans  to  introduce  several  money  bills  to  the  Congress  including  a  Title 
V  addition  to  the  Library  Services  and  Construction  Act.  He  said  that 
Congressman  John  Brademas  feels  that  some  of  this  legislation  has  a  good 
chance  of  passage. 

Dissolved  at  5:02  p.m. 


Secretary 


M 

'I- 
O 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  May  14,  1976 


I 


I 


A  regular  meeting  of  the  Trustees  as  an  Administrative  Agency  of  the 
City  of  Boston  was  held  in  the  Trustees  Room  at  4:35  p.m. 

Present:  Messrs  Maher,  Murray,  Parker,  and  Mrs.  White,  Trustees. 
Also  present  was  Mr.  Harold  Moren  of  the  Professional  Staff  Association. 

President:  Mr.  Parker,  presiding. 

The  minutes  of  the  regular  meetings  of  February  13,  1976  and  March  11, 
1976,  as  presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies 
were  authorized  to  be  charged  as  follows  for  the  months  of  March  and  April, 
1976,  provided  that  expenditures  from  City  Appropriations  have  the  approval 
of  the  City  Auditor: 


MARCH 


APRIL 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


$621,982.24 

69,522.60 

18,330.15 

116,800.97 

531.00 


$517,792.08 

70,003.22 

3,823.31 

68,739.14 

842.80 


TOTAL 


$827,166.96    $661,200.55 


To  Trust  Funds 


I 


I 


Contractual  Services 
Supplies  and  Materials 
Books 


TOTAL 


Gifts  for  Current  Use 


$  1,266.83 

643.35 

$  1,910.18 

$     27.55 


$  1,118.65 

115.70 

4,464.01 

$  5,698.36 


$ 


17.00 


M 


99 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 


I 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  64,233.47 

9,893.04 

48,005.86 


$  8,738.74 

4,295.83 

40,452.20 


I 


$122,132.86    $  53,486.77 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be 
charged  as  follows  for  the  months  of  March  and  April,  1976,  provided  that 
payment  of  bills  from  City  Appropriations  have  the  approval  of  the  City 
Auditor: 


MARCH 


APRIL 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


$621,982.24 

112,433.40 

46,355.41 

116,800.97 

19,781,65 


$517,792.08 

90,746.56 

42,091.61 

68,739.14 

4,652.40 


TOTAL 


$917,353.67    $724,021.79 


To  Trust  Funds 


Contractual  Services 
Supplies  and  Materials 
Books 


TOTAL 


Gifts  for  Current  Use 
Unliquidated  Reserve 
To  Special  Appropriation 

Eastern  Regional  Public  Library  System 


$  1,266.83 

643.35 

$  1,910.18 

$     27.55 


$  1,118.65 

115.70 

4,464.01 

$  5,698.36 

$     17.00 

$     19.53 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  64,233.47 

7,615.64 

48,005.86 


$  8,738.74 

7,798.55 

40,452.20 


$119,005.86    $  56,989.49 


c 


On  23  April  1976 

Award  of  contract  for  the  operation  and  servicing  of  heating,  ven- 
tilating and  air-conditioning  systems 

VOTED:  that,  without  public  advertising,  there  be  entered 

into  with  Balco,  Inc.,  160  Charlemont  Street,  Newton, 
Massachusetts,  a  contract  for  the  operation  and  ser- 
vicing of  heating,  ventilating,  and  air  conditioning 
systems,  electrical  systems  and  equipment,  as  well  as 
plumbing  systems,  throughout  the  Library  System  during 
the  period  July  1,  1976  through  June  30,  1977,  at  a 
total  cost  not  to  exceed  one  hundred  twenty-one  thousand 
six  hundred  sixty  dollars  and  ninety-six  cents  ($121,660.96) 

Award  of  contract  for  the  inspection  and  testing  of  fire  alarm 
systems: 


I 


I 


VOTED:  that,  withou 
with  America 
Quincy,  Mass 
and  testing 
building  and 
System,  as  s 
period  July 
cost  not  to 
($3,200.00). 


t  public  advertising,  there  be  entered  into 
n  Service  Co.,  Inc.,  799  Hancock  Street, 
achusetts,  a  contract  for  the  inspection 
of  fire  alarm  systems  at  the  Central  Library 
at  various  other  locations  in  the  Library 
pecified  in  the  specifications,  during  the 
1,  1976  through  June  30,  1977  at  a  total 
exceed  three  thousand  two  hundred  dollars 


Award  of  contract  for  the  examination  of  building  levels: 

VOTED:  that  there  be  entered  into,  without  public  advertising, 
with  Gilbert  Small  &  Co.,  Inc.,  1391  South  Street, 
Needham,  Massachusetts,  a  service  agreement  for  the 
examination  of  building  levels  at  the  two  Central  Lib- 
rary buildings  during  the  period  July  1,  1976  through 
June  30,  1977,  the  total  fee  thus  charged  to  be  subject 
to  the  terms,  agreements,  and  conditions  set  forth  in 
said  agreement. 

Award  of  contract  for  rental  of  certain  data  processing  equipment: 

VOTED:  that  there  be  entered  into,  without  public  advertising, 
with  International  Business  Machines  Corporation,  610 
Lincoln  Street,  Waltham,  Massachusetts,  a  contract 
for  rental  of  certain  data  processing  equipment  during 
the  period  July  1,  1976,  through  June  30,  1977,  the 
total  rental  thus  charged  to  be  subject  to  the  terms, 
agreements,  and  conditions  set  forth  in  said  contract. 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows. 


I 


I 


40 


41 


Award  of  contract  for  maintenance  and  servicing  of  elevators: 

VOTED:  that,  without  public  advertising,  there  be  entered 
into  with  Delta  Elevator  Service  Corporation,  50 
North  Beacon  Street,  Allston,  Massachusetts,  a  con- 
tract for  maintenance  and  servicing  of  elevators 
throughout  the  library  system  during  the  period  July 
1,  1976  through  June  30,  1977,  at  a  total  cost  not  to 
exceed  thirteen  thousand  nine  hundred  ninety- two  dol- 
lars ($13,992.00). 

Award  of  contract  for  furnishing  fire  alarm  system: 

VOTED:  that  there  be  entered  into,  without  public  advertising, 
with  American  District  Telegraph  Company,  10  North 
Avenue,  Burlington,  Massachusetts,  a  service  agreement 
for  the  period  July  1,  1976  through  June  30,  1977  for 
furnishing  of  inspection  service  for  the  combination 
watchman-recording  and  fire  alarm  system  in  the  Re- 
search Library  building,  the  total  fee  thus  charged 
to  be  subject  to  the  terms,  agreements  and  conditions 
set  forth  in  said  agreement. 

The  Director  stated  that  it  would  be  necessary  to  have  two  votes  for  the 
signing  of  payrolls. 


I 


I 


o 


VOTED: 


that  subject  to  the  approval  of  the  Mayor  in  accord- 
ance with  the  provisions  of  Section  22  of  Chapter  3 
of  the  Revised  Ordinances  of  1961  Philip  J.  McNiff, 
Director,  or  upon  his  delegation  Liam  M.  Kelly,  As- 
sistant Director,  and  Secretary  of  the  Trustees,  or 
John  J.  Doherty,  Assistant  Director,  or  Kevin  T. 
FitzPatrick,  Assistant  to  the  Director,  be  and  hereby 
is  authorized  to  sign  the  payrolls  of  the  Library  in 
representation  of  the  Trustees  for  a  period  not  to 
exceed  four  weeks  from  May  17,  1976. 


I 


I 


and 


VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Direc- 
tor, and  Secretary  of  the  Trustees,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  T.  FitzPatrick,  Assistant 
to  the  Director,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
June  14,  1976. 

The  minutes  of  the  Committee  on  Buildings  on  March  25,  1976,  as  pre- 
sented were  approved. 

The  Director  stated  that  it  was  necessary  each  year  to  have  a  vote 
authorizing  contracts  without  public  bidding,  with  each  of  the  publishers 
with  whom  the  Library  expects  to  do  business  in  excess  of  two  thousand 
dollars  ($2,000).  Following  discussion,  and  on  motion  duly  made  and  se- 
conded, it  was 


I 


I 


VOTED:  that,  without  public  advertising,  contracts  be  entered 
into  for  purchase  of  books  and  certain  other  library 
materials  during  the  period  July  1,  1976  through  June 
30,  1977  with  the  following  contractors,  subject  to 
the  terms,  agreements,  and  conditions  set  forth  in  said 
contracts: 

University  Microfilms,  a  Xerox  Company 
Ann  Arbor,  Michigan; 

Hoi  linger  Corp. 
Arlington,  Virginia; 

Serious  Business  Co. 
Berkeley,  California; 

Indiana  University 
Bloomington,  Indiana; 

J.  S.  Canner  &  Co. 

Carl  Fischer,  Inc. 

G.  K.  Hall  &  Co. 

Music  Center  of  Boston 

R.  L.  Polk  &  Co. 

Standard  &  Poor's  Corporation 

Starr  Book  Company,  Inc. 

Worldwide  Books,  Inc. 

Zipporah  Films  Inc. 

All  of  Boston,  Massachusetts; 

Benchmark  Films 

Combined  Book  Exhibit,  Inc. 

Both  of  Briarcliff  Manor,  New  York; 

Cambridge  Documentary  Films 

Nathaniel  Dame  &  Company 

General  Microfilm  Co. 

Harvard  Cooperative  Society,  Inc. 

Harvard  University  Press 

All  of  Cambridge,  Massachusetts; 

American  Library  Association 

Center  for  Research  Libraries 

Commerce  Clearing  House,  Inc. 

Coronet  Films 

Encyclopaedia  Britannica  Educational  Corporation 

Field  Enterprises  Educational  Corporation 

Haymarket/Kartemquin  Films 

International  Film  Bureau,  Inc. 

Society  for  Visual  Education,  Inc. 

All  of  Chicago,  Illinois; 

H.R.  Huntting  Company,  Inc. 
Chicopee  Falls,  Massachusetts; 


42 


43 


Yankee  Book  Peddler,  Inc. 
Contoocook,  New  Hampshire; 

Hartley  Films 

Cos  Cob,  Connecticut; 

The  Eastin-Phelan  Distributing  Corporation 
Davenport,  Iowa; 

Gale  Research  Company 
Detroit,  Michigan; 
Prentice-Hall,  Inc. 
Englewood  Cliffs,  New  Jersey; 

Newday  Films 

Open  Circle  Cinema 

Both  of  Franklin  Lakes,  New  Jersey; 

Doubleday  and  Company 
Garden  City,  New  York; 

Bowmar  Records,  Inc. 

Walt  Disney  Educational  Materials  Co. 

Both  of  Glendale,  California; 

Eccentric  Circle  Films 
Greenwich,  Connecticut; 

AIMS  Instructional  Media  Service 
Hollywood,  California; 

Reprint  Distribution  Service,  Inc. 
Kent,  Connecticut; 

Lakeside  Studio 
Lakeside,  Michigan; 

Centron  Educational  Films 
Lawrence,  Kansas; 

Sundance  Paperback  Distributors 
Littleton,  Massachusetts; 

Churchill  Films 

Oxford  -  Paramount  Films 

Pacifica  Tape  Library 

All  of  Los  Angeles,  California; 

Xerox  Films,  Xerox  Education  Publications 
Middletown,  Connecticut; 

Select  Press  Book  Service 
Mil  ford.  New  Hampshire; 

Kraus-Thomson  Organization  Limited 
Millwood,  New  York; 


I 


I 


c 
a* 


I 


I 


I 


I 


Macmillan  Films,  Inc. 
Mount  Vernon,  New  York; 

Research  Publications,  Inc. 
New  Haven,  Connecticut; 

Dimondstein  Book  Company,  Inc. 
New  Rochelle,  New  York; 

ACI  Films,  Inc. 

AMS  Press,  Inc. 

CBS  Records,  Div.  of  Columbia  Broadcasting,  Inc. 

Carousel  Films,  Inc. 

Contemporary/McGraw-Hill  Films 

Film  Images,  Inc. 

French  &  European  Publications,  Inc. 

Garland  Publishing  Inc. 

Grolier  Educational  Corp. 

Lathrop  C.  Harper  Inc. 

Impact  Films 

International  Film  Foundation 

Johnson  Reprint  Corporation 

Larousse  &  Company,  Inc. 

Learning  Corporation  of  America 

Macmillan  Library  Services 

McGraw-Hill  Book  Company,  a  division  of  McGraw-Hill,  Inc 

Musical  Heritage  Society 

NBC  Educational  Enterprises,  Inc. 

National  Film  Board  of  Canada 

National  Record  Plan 

New  Yorker  Films 

Odeaon  Films 

Peters  International,  Inc. 

Phoenix  Films,  Inc. 

Practicing  Law  Institute 

RCA  Records,  a  division  of  R.C.A.  Corporation,  Inc. 

Radim  Films,  Inc. 

Readex  Microprint  Corporation 

Soho  Cinema 

Sterling  Educational  Films 

Taylor  Carlisle  Bookstore,  Inc. 

Texture  Films 

Time-Life  Films,  Inc. 

Tricontinental  Film  Center 

Universal  Education  &  Visual  Arts 

Ursus  Books  Ltd. 

WNET  13  Media  Services 

Westinghouse  Learning 

John  Wiley  &  Sons 

Williamhouse-Regency,  Inc. 

H.W.  Wilson  Co. 

All  of  New  York,  New  York; 


44 


45 


Lucerne  Films,  Inc. 
North  Bergen,  New  Jersey; 

Center  for  Cassette  Studies,  Inc. 
North  Hollywood,  California; 

Quality  Books,  Inc. 
Northbrook,  Illinois; 

Perennial  Education 
Northfield,  Illinois; 

William  Salloch 
Ossining,  New  York; 

Stechert  Macmillan,  Inc. 
Pennsauken,  New  Jersey; 

Guidance  Associates 
Pleasantville,  New  York; 

Kennikat  Press 

Port  Washington,  New  York; 

Eastern  Book  Company 
Portland,  Maine; 

Creative  Film  Society 
Reseda,  California; 

Lawyers  Co-operative  Publishing  Co. 
Rochester,  New  York; 

West  Publishing  Company 
St.  Paul,  Minnesota; 

Bell  &  Howell,  Micro  Photo  Division 
Salisbury,  Connecticut; 

BFA  Educational  Media 

Pyramid  Film  Producers 

Both  of  Santa  Monica,  California; 

Rounder  Records 
Somerville,  Massachusetts; 

The  Baker  &  Taylor  Co. 
Somerville,  New  Jersey; 

Warren  Schloat  Productions,  Inc. 
Tarrytown,  New  York; 

Graphic  Microfilm,  Inc. 
Waltham,  Massachusetts; 


I 


I 


ra 

O 


I 


I 


American  Association  for  the  Advancement  of  Science 

Bureau  of  National  Affairs,  Inc. 

National  Audio  Visual  Center 

National  Geographic  Society 

U.  S.  Historical  Documents  Institute 

All  of  Washington,  D.C. ; 


Weston  Woods  Studios, 
Weston,  Connecticut; 


Inc. 


Connecticut  Films,  Inc. 
Westport,  Connecticut; 

Wombat  Films 

White  Plains,  New  York; 

Colonial  Williamsburg  Foundation 
Williamsburg,  Virginia; 

Films  Incorporated 
Wilmette,  Illinois; 

Scholarly  Resources,  Inc. 
Wilmington,  Delaware; 

Parnassas  Book  Service 
Yarmouth  Port,  Massachusetts; 

and 

Carman  Educational  Assoc. 
Youngstown,  New  York. 

The  Director  stated  that  the  regional  library  service  has  been  occupying 

premises  at  Taunton  since  1971,  and  it  was  now  necessary  to  have  a  vote 

Renewing  that  contract  at  the  same  rate  as  last  year.  On  motion  duly  made 
and  seconded,  it  was 

VOTED-  that  the  Board  of  Trustees  in  charge  of  the  Library 
Department  of  the  City  of  Boston,  acting  in  the  name 
of  and  for  the  City  of  Boston,  do  hereby  accept  an  in- 
strument of  lease  by  and  between  ERNEST  M.HEL IDES, 
TRUSTEE,  AS  HE  IS  TRUSTEE  OF  THE  HELIDES  REALTY  TRUST 
and  the  CITY  OF  BOSTON  of  the  premises,  street  floor 
and  basement  storage  space,  situated  at  Six  Weir 
Street,  Taunton,  Massachusetts,  subject  to  the  rental, 
terms,  agreements,  conditions,  and  covenants  set 
forth  in  said  instrument  of  lease; 


I 


46 


47 


VOTED: 


and 

that  Philip  J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  name  and  behalf  of  the 
Board  of  Trustees  in  charge  of  the  Library  Department 
of  the  City  of  Boston  to  execute  said  instrument  in 
duplicate. 

After  long  negotiations  with  the  Binder's  Union,  and  following  fact- 
finding and  arbitration,  the  contract  with  the  Binders  Union  and  the  Bindery 
Sewers  were  now  ready  to  be  signed  by  the  president.  The  Library  will 
continue  to  monitor  bindery  operating  costs  from  the  point  of  view  of  the 
Bindery's  cost  effectiveness  as  compared  with  the  charges  of  commercial 
binderies. 

The  Director  reported  that  Senate  Bill  1001,  introduced  by  the  Bureau 
of  Library  Extension  for  the  purpose  of  separating  the  Bureau  of  Library 
Extension  and  the  Board  of  Library  Commissioners  from  the  Board  of  Edu- 
cation, was  now  in  the  Committee  for  Third  Reading.  He  said  that  there 
was  a  chance  that  the  bill  might  be  killed  there. 

In  response  to  a  question  on  the  budget,  the  Director  reported  that 
the  budget  was  still  in  the  Mayor's  Office,  and  he  did  not  know  when  Coun- 
cil hearings  would  be  resumed  on  the  budget. 

The  Director  reported  the  receipt  of  Circular  Letter  1  and  2  from  the 
Mayor's  Office. 

The  Director  reported  that  he,  Mr.  Doherty,  and  Miss  Gibbons  had 
attended  a  meeting  at  Savin  Hill  which  had  been  organized  by  Councilor 
Connolly  concerning  the  question  of  getting  library  facilities  established 
closer  to  Savin  Hill.  The  Director  said  that  the  meeting  was  well  at- 
tended and  that  the  Library  will  respond  immediately  with  improved  book 
mobile  service.  He  also  said  that  the  concerns  expressed  at  that  meeting 
will  be  taken  into  account  in  future  branch  planning.  A  discussion  followed. 

Monsignor  Murray  reported  that  he  had  represented  the  Library  at  the 
opening  of  the  Cram  Exhibit  at  the  Cathedral  of  St.  John  the  Divine.  He 
said  there  had  been  much  praise  for  Boston  and  for  the  Boston  Public  Library. 

Dissolved  at  5:10  p.m. 


I 


I 


Minutes  of  Annual  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  May  14,  1976 


I 


o 


I 


Secretary 


The  annual  meeting  of  the  Trustees  of  the  Public  Library  as  an  Ad- 
ministrative Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room 
at  4:30  p.m. 

Present:  Messrs  Maher,  Murray,  Parker  and  Mrs.  White,  Trustees. 
Also  present  was  Harold  Moren  from  the  Professional  Staff  Association. 

The  President,  Mr.  Parker,  presiding. 

The  Administrative  Agency  then  proceeded  to  elect  viva  voce  its  of- 
ficers for  the  ensuing  year. 

First  Vote  for  President 

Mr.  Maher  voted  for  Augustin  H.  Parker,  Monsignor  Murray  voted  for 
Augustin  H.  Parker;  Mr.  Parker  voted  present,  and  Mrs.  White  voted 
for  Augustin  H.  Parker;  and  Augustin  H.  Parker  was  declared  elected 
President. 

First  Vote  for  Vice  President 

Mr.  Maher  voted  for  Patricia  H.  White,  Monsignor  Murray  voted  for 
Patricia  H.  White,  Mr.  Parker  voted  for  Patricia  H.  White,  and  Mrs. 
White  voted  present;  and  Patricia  H.  White  was  declared  elected  Vice 
President. 

First  Vote  for  Secretary 

Mr.  Maher  voted  for  Liam  M.  Kelly,  Monsignor  Murray  voted  for  Liam 
M.  Kelly,  Mr.  Parker  voted  for  Liam  M.  Kelly,  and  Mrs.  White  voted 
for  Liam  M.  Kelly;  and  Liam  M.  Kelly  was  declared  elected  Secretary. 

First  Vote  for  Secretary  Pro  Tem 

Mr.  Maher  voted  for  Philip  J.  McNiff,  Monsignor  Murray  voted  for 
Philip  J.  McNiff,  Mr.  Parker  voted  for  Philip  J.  McNiff,  and  Mrs. 
White  voted  for  Philip  J.  McNiff;  and  Philip  J.  McNiff  was  declared 
elected  Secretary  Pro  Tem. 

On  motion  duly  made  and  seconded,  it  was 

VOTED:  that  any  member  of  the  Board  of  Trustees  be  and  hereby 

is  authorized  to  sign  on  behalf  of  the  Board  bills,  special 
drafts,  and  payrolls  of  the  Library. 


I 


and 


VOTED:  that  until  the  next  a 
Vice  President,  or  in 
of  the  Board,  and  by 
Secretary  of  the  Trus 
to  sign  any  and  all  c 
Board  in  the  name  and 
any  and  all  communica 
of  contracts  so  voted 
to  authorize  payments 


nnual  meeting,  the  President,  or 

the  inability  of  either,  any  member 
delegation  the  Director,  or  the  ^ 
tees,  be  and  he  hereby  is  authorized 
ontracts  voted  to  be  made  by  the 

behalf  of  the  City  of  Boston  and 
tions  in  connection  with  the  award 

or  recommended  to  be  so  voted  and 

under  contracts  so  voted. 


1 


I 


The  Secretary  qualified  for  office  by  taking  the  following  oath: 

I,  Liam  M.  Kelly,  solemnly  swear  that  I  will  well  and  faith- 
fully perform  all  the  duties  incumbent  upon  me  as  Secretary 
of  the  Trustees  of  the  Public  Library  of  the  City  of  Boston; 
so  help  me  God. 


The  President  stated  that  membership  on  Standing  Committees  for  the 
ensuing  year  would  be  as  follows: 


Sworn  and  subscribed  to  before  me  this  23rd  day  of  June  A.D.  1975  at 
Boston,  Suffolk  County,  s.s.,  Massachusetts. 


BUILDINGS 

Msgr.  Murray,  Chairman 
Mr.  Maher 
Mr.  Parker 
Mr.  Rabb 
Mrs.  White 


FINANCE 

Mr.  Parker,  Chairman 
Mr.  Maher 
Msgr.  Murray 
Mr.  Rabb 
Mrs.  White 


PERSONNEL 

Mr.  Rabb,  Chairman 
Mr.  Maher 
Msgr.  Murray 
Mr.  Parker 
Mrs.  White 


The  President  stated  that  the  Trustees  as  ^^e  appointive  body  must 
make  provision  at  the  annual  meeting  for  hearings  of  Civil  Service  person 
nel  when  and  as  needed  during  the  ensuing  year. 

On  motion  duly  made  and  seconded,  it  was 

vnTFD-  that  we,  the  Trustees  of  the  Boston  Public  Library,  having 
''™'  appointive  authority  over  the  Civil  Serv  ce  Pe^^°""^f  pf^^ 
the  Library,  do  appoint  one  of  our  members,  (name  of  Presi 
dent)  Trustee,  to  hold  and  conduct  hearings  in  accordance 
wfth  Chapter  31  of  the  General  Laws  whenever  the  said  hear- 
ings  are  deemed  necessary; 


Notary  Public 

The  Secretary  Pro  Tem  qualified  for  office  by  taking  the  following  oath 

I,  Philip  J.  McNiff,  solemnly  swear  that  I  will  well  and  faith- 
fully perform  all  the  duties  incumbent  upon  me  as  Secretary 
Pro  Tem  of  the  Trustees  of  the  Public  Library  of  the  City  of 
Boston;  so  help  me  God. 


I 


I 


Sworn  and  subscribed  to  before  me  this  23rd  day  of  June  A.D.  1975  at 
Boston,  Suffolk  County,  s.s.,  Massachusetts. 


and 


FURTHER 
VOTED: 


that 


that  in  the  event  of  the  unavailability  of  (name  of  President) , 
(name  of  Vice  President),  Trustee,  is  hereby  authorized  to 
Sduct  thrabove-mentioned  hearings;  this  power  to  be  valid 
only  until  the  expiration  or  appointment  of  any  member  of 
this  Board. 


Minutes  of  Meeting 
Administrative  Agency 


Notary  Public 


In  Board  of  Trustees 
Friday,  June  18,  1976 


The  President  then  appointed  Liam  M.  Kelly  as  Secretary  of  Committees 
and  Philip  J  McNiff  as  Secretary  of  Committees  Pro  Tem  to  serve  until  the 
next  annual  meeting. 

Dissolved  at  4:35  p.m. 


Secretary 


I 


I 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  2:05  p.m. 

Present:  Messrs  Maher,  Murray,  Parker,  Rabb,  and  Mrs.  White,  Trustees 
Also  present  was  Jorge  Castelazo  of  the  Professional  Staff  Association. 

The  President:  Mr.  Parker,  presiding. 

The  minutes  of  the  regular  meeting  of  April  9,  1976,  as  presented, 
were  approved. 


50 


St 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delega?ed  tihim  by  the  Trustees,  expenditures  for  services  and  supplies 
werl  authorized  to  be  charged,  as  follows,  for  the  month  of  May  976,  pro- 
vtSed  threxpenditures  from  City  Appropriation  have  the  approval  of  the 
City  Auditor: 


I 


I 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 


MAY 


TOTAL 


MAY 


$  9,872.79 

97.00 

814.57 

$  10,782.36 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


$483,105.73 

64,887.83 

8,505.51 

237,912.74 

564.00 

$794,975.81 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 


o 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$131,038.71 

6,723.46 

42,031.64 

$179,793.81 


The  Director  stated  that  it  was  necessary  to  have  votes  taken  for  the 
signing  of  payrolls  over  the  summer  months. 


TOTAL 


$  9,872.79 

95.00 

814.57 

$  10,782.36 


VOTED 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


I 


I 


that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  July  12,  1976. 


$131,038.71 

3,649.84 

42,021,64 

$176,710.19 


and 


VOTED; 


Following  approval  by  the  Director  and  in  accordance  w^^^^^^^^^^?^^^^ 
de  egated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be 
char  ed  as  follows'for  the  month  of  May  1976  provn  ed   at  payment  of 
bills  from  City  Appropriation  has  the  approval  of  the  City  Auditor. 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

TOTAL 


MAY 

$483,105.73 

70,817.93 

10,569.78 

237,912.74 

169,976.60 

$972,382.78 


that  subject  to  the 
with  the  provisions 
Revised  Ordinances 
or  upon  his  delegat 
tor,  and  Secretary 
Assistant  Director, 
to  the  Director,  be 
the  payrolls  of  the 
Trustees  for  a  peri 
August  9,  1976. 


approval  of  the  Mayor  in  accordance 
of  Section  22  of  Chapter  3  of  the 
of  1961  Philip  J.  McNiff,  Director, 
ion  Liam  M.  Kelly,  Assistant  Direc- 
of  the  Trustees,  or  John  J.  Doherty, 
or  Kevin  T.  FitzPatrick,  Assistant 
and  hereby  is  authorized  to  sign 
Library  in  representation  of  the 
od  not  to  exceed  four  weeks  from 


and 


VOTED: 


I 


I 


that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  pay- 
rolls of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  September 
6,  1976. 


52 


and  it  was  recommended  that  the  contract  oe  dwarueu 
On  motion  duly  made  and  seconded,  it  was 


I 


water  sys 


In  response  to  public  advertising  for  the  operation  and  servicing  of 
systems  associated  with  the  Heating  Ventilating  and  Air  Conditiomn 


VOTED: 


that  there  be  entered  into  with  Bonnell  Motors,  Inc  , 
353  Cambridge  Street,  Winchester,  Massachusetts,  the 

owe^res^^^^^^^    and  eligible  bidder  j"  the  pub  ic 
bidding,  a  contract  for  the  leasing  of  two  panel  trucks 

nd  one  station  wagon  for  the  Eastern  ^^^^^^l^^usett 
Regional  Library  System  during  the  period  July  1.  1976 
through  June  30,  1977  at  the  following  rates: 


Panel  Trucks 
Station  Wagon 


Monthly  Lease  Cost 
per  Vehicle 

$265.00 
$245.00 


Mileage  Charge 
per  Mile 

$.10 
$.10. 


the  low  bidder.  On  motion  duly  made  and  seconded,  it  was 


vOTFn-  that  there  be  entered  into  with  George  E.  McCarron, 
Snited  Cleaning  Co.,  301  E  Street,  South  Boston,  Mas 
th^rowet're  Sponsible  and  eligible  bidder  in  the  pu 
Sing  a  contract  for  the  cleaning  of  windows  dur  ng 
July  1,  1976  through  June  30,  1977  at  library  buildi 
nated  under  Group  II  in  the  contract  proposal,  at  un 
"based  upon  completion  of  installation  of  window  gri 
buildings  listed  in  the  alternate  proposal,  otherwis 
orices  given  in  the  basic  contract  proposal,  --  the 
amount  in  any  case  not  to  exceed  one  thousand  one  hu 
nine  dollars  and  no  cents  ($1,109.00). 


Jr.,  d/b/a 
sachusetts, 
blic  bid- 
the  period 
ngs  desig- 
it  prices 
les  at 
e  at  unit 
total 
ndred 


In  resDonse  to  public  bidding  for  the  second  window  cleaning  contract, 

made  and  seconded,  it  was 

VOTED-  that  there  be  entered  into  with  Boston  Window  & /^oor 

rieaninq  Co  ,  Inc.,  253  Summer  Street,  Boston,  Massachu- 
setts the  lowest  Responsible  and  eligible  bidder  in  the 
pub!  c  bidding,  a  contract  for  the  cleaning  of  windows 
during  the  period  July  1,  1976  through  June  30,  1977  at 
the  Central  Library  building  and  at  certain  other  library 
bu  Id  ns  designated  under  Group  I  in  the  contract  p^^^^^^^ 
at  unit  orices  based  upon  completion  of  installation  of 
w  nd  wVrilles  at'builSings  listed  in  the  alternate  pro- 
posal,  otherwise  at  unit  prices  given  in  the  basic  con- 
tract oroDOsal,  -  the  total  amount  in  any  case  not  to 
e^ceedThineen  thousand  nine  hundred  twenty  dollars  and 
no  cents  ($13,920.00). 


ISvstem,  four  bids  were  received.  Award  of  contract  was  recommended 
England  System  and  Supply,  Inc.  On  motion  duly  made  and  seconded,  i 


ng 
to  New 
t  was 


O 


VOTED-  that  there  be  entered  into  with  New  England  Systems  & 
Supply,  Inc.,  1542  Columbus  Avenue,  Roxbury,  Massachu- 
setts, the  lowest  responsible  and  eligible  bidder  in  ^ 
the  public  bidding,  a  service  contract  for  the  operation 
and  servicing  of  water  systems  associated  with  air 
conditioning  and  heating  systems  at  various  locations 
throughout  the  Library  System  during  the  period  July 
1,  1976  through  June  30,  1977  at  a  total  cost  not  to 
exceed  two  thousand  one  hundred  dollars  ($2,100.00). 

In  the  public  advertising  for  the  leasing  of  three  panel  trucks  and 
three  station  wagons  during  the  coming  year,  there  were  again,  two  bidders 
The  low  bidder  this  time  was  Warren  Coveney's  Ford  Sales  who  was  also  the 
low  bidder  last  year.  The  Director  noted  that  in  the  case  of  both  motor 
vehicle  contracts,  the  low  bids  this  year  were  lower  than  last  year.  On 
motion  duly  made  and  seconded,  it  was 


VOTED: 


I 


I 


that  there  be  entered  into  with  Warren  Coveney's  Ford 
Sales,  Inc.,  777  Washington  Street,  Newton,  Massachusetts 
the  lowest  eligible  and  responsible  bidder  in  the  public 
bidding,  a  contract  for  leasing  of  three  panel  trucks 
and  three  station  wagons  during  the  period  July  1,  1976 
through  June  30,  1977  at  the  following  rates: 


Panel  Trucks 
Station  Wagons 


Monthly  Lease  Cost 
per  Vehicle 

$263.00 
251.00 


Mileage  Charge 
per  Mile 

$.08 
$.08. 


And  finally,  in  response  to  public  bidding,  there  was  only  one  bidder 
for  furnishing  uniforms,  overalls,  and  blazers.  It  was  recommended  that 
the  contract  be  awarded  to  the  sole  bidders.  The  cost  for  this  year  will 
be  approximately  the  same  as  it  was  last  year.  On  motion  duly  made  and 
seconded,  it  was 

VOTED-  that  there  be  entered  into  with  Coverall  Service  Co., 
Inc  ,  73  Addison  Street,  East  Boston,  Massachusetts, 
the  sole  bidder  in  the  public  bidding,  a  contract  for 
the  rental  of  uniforms,  overalls,  and  blazers  during 
the  period  July  1,  1976  through  June  30,  1977  at  prices 
per  unit  as  follows: 


I 


I 


Two  (2)  shirts,  two  (2) 

Two  (2)  overalls  (per) 

Two  (2)  dresses  (per) 

Two  (2)  blazers  (per) 


pants  per  man 


$1.35  per  week 
$  .65  per  week 
$  .65  per  week 
$4.50  per  week, 


54 


55 


The  Director  stated  that  it  was  necessary  to  have  a  vote  authorizing 
signatures  for  coverage  during  the  absence  of  the  Director.  On  motion 
duly  made  and  seconded,  it  was 

VOTED:  that  effective  June  21,  1976  through  September  13,  1976 
in  any  absence  of  the  Director,  and  Librarian,  Ph  lip 
J  McNiff,  the  name  of  Liam  M.  Kelly,  Assistant  Director, 
be  substituted  for  that  of  the  Director,  and  Librarian, 
in  all  votes  taken  by  the  Board  of  Trustees  whenever  the 
Director  and  Librarian  has  been  authorized  to  accept 
gifts,  payments  made  in  recognition  for  special  services 
tendered,  and  payments  received  for  Publications  and 
prints  executed  under  Library  sponsorship  which  in  amount 
are  not  more  than  two  thousand  five  hundred  dollars 
($2,500);  to  make  authorized  expenditures  from  principal 
and/or  income  of  certain  trust  funds;  to  enter  into  con- 
tracts on  behalf  of  the  Board  when  such  contracts  have 
been  authorized  by  the  Board;  and  to  authorize  payments 
under  contracts  entered  into. 

The  Director  reported  that  the  City  Council  hearing  on  the  Library's 
budget  was  Scheduled  for  one  o'clock  on  the  following  Tuesday.  He  noted 
that  in  the  coming  year,  the  Library  was  going  to  have  to  prepare  the  col- 
le?tiin  for  and  to  staff  two  additional  branch  libraries,  as  well  as  reopen 
Ihe  Washington  Village  Branch.  He  said  that  he  hopes  a  supplementary  budget 
request  for  ?heLbrary  will  be  supported  by  the  Mayor  and  the  City  Council 
in  order  to  cover  the  ongoing  staffing  needs  as  well  as  to  permit  the  open- 
na  of  the  new  branch  libraries.  Otherwise,  the  substantial  cuts  contained 
n  thi  prisent  budget  recotmiendations  before  the  City  Council  may  mean  not 
ipenng'thlnew  branches.  The  Director  said  that  ^e  can't  see  wea  em   or 
reducing  existing  library  services  to  open  new  branches.  The  Library  s 
^tillhooefil  of  getting  additional  federal  or  state  funds  to  help  build  the 
new  branch  collections   The  Director  stated  that  the  preparation  of  the  col - 
iPrtion  of  these  branches  has  not  yet  gotten  underlay  because  of  the  ha  f- 
:    on  °dollaf cumcfin  the  Library's  budget  ]-t  January^  A  iscussion 
followed   It  was  agreed  that  it  would  be  useful  for  the  Trustees  to  visit 
the  new  branches  and  the  Director  said  that  he  will  make  the  necessary 
arrangements. 

Dissolved  at  2:45  p.m. 


I 


I 


Present:  Messrs  Murray,  Parker,  Rabb,  and  Mrs.  White,  Trustees.  Also 
present  were  Harold  Moren  of  the  Professional  Staff  Association  and  one 
other  member  of  the  public. 

The  President:  Mr.  Parker,  presiding. 

The  minutes  of  the  regular  meetings  of  May  14  and  June  18,  1976,  as 
presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  author- 
ity delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies 
were  authorized  to  be  charged  as  follows  for  the  months  of  June,  July  and 
August  1976,  provided  that  expenditures  from  City  Appropriation  have  the 
approval  of  the  City  Auditor: 


c 


I 


I 


Secretary 


JUNE 


JULY 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and 
Obligations 

TOTAL 

To  Trust  Funds 

Personal  Services 

Contractual  Services 

Books 

Supplies  and  Materials 

TOTAL 


$627,555.45 

105,661.81 

762.46 

28,902.27 


$476,391,72 

145,305.00 

28,448.24 

47,122.07 

158,903.38 


$762,881.92    $856,170.41 


$  5,414.94 

9,286.81 

339.15 


$ 


434.55 


$  15,040.90    $    434.55 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books  $161,341.61 

Supplies  and  Materials    10,865.70 
Personal  Services        60,517.58 


$  75,814.76 
35,047.16 
45,181.13 


AUGUST 


$595,231.06 

135,270.35 

5,461,41 

103,681,62 

64.50 


$839,708.94 


$  4,140.41 


$  4,140.41 


$  49,515.68 

2,585.37 

57,763.12 


TOTAL 


$232,724.89    $156,043.05     $109,864.17 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  September  17 


1976 


Agency 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
ncy  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  5:15  p.m. 


I 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  author- 
ity delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to 
be  charged  as  follows  for  the  months  of  June,  July  and  August  1976,  provided 
that  payment  of  bills  from  City  Appropriation  have  the  approval  of  the  City 
Auditor: 


5e 


57 


JUNE 


JULY 


AUGUST 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and 
Obligations 

TOTAL 

To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 

To  Special  Appropriation 


$627,555.45 

68,269.40 

3,975.44 

28,902.27 

15,512.05 


$476,391.72 

248.20 

89.15 

47,122.07 


$  5,414.94 

339.15 

9,286.81 


Unliquidated  Reserve       

Eastern  Regional  Public  Library  System 

Books  $161,341.61 

Supplies  and  Materials     7,996.50 
Personal  Services       60,517.58 


$  75,814.76 

595.82 

45,181.13 


TOTAL 


$595,231.06 

63,380.07 

1,147.63 

103,681 ,&2 


I 


$744,214.61    $523,851 .14     $763,719.38 


$    434.55    $   4,140.41 


$  15,040.90    $    434.55    $   4,140.41 


$ 


10.20 


$  49,515.68 

1,374.83 

57,763.12 


$229,855.69    $121 ,591 .71    $108,653.63 


I 


O 


I 


I 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 

On  2  July  1976 

Award  of  contract  for  rental  of  storage  space  for  books  and  other 
Library  materials 

VOTED:  that  there  be  entered  into  with  the  New  England  Deposit 
Library,  135  Western  Avenue,  Allston,  Massachusetts,  an 
agreement  for  the  rental  during  the  period  July  1,  1976 
through  June  30,  1977  of  storage  space  therein  for  books 
and  other  library  materials  belonging  to  the  Boston 
Public  Library,  in  accordance  with  the  rates  for  storage 
space  formally  adopted  by  the  governing  board  of  said 
New  England  Deposit  Library. 


Award  of  contract  for  rental  and  maintenance  of  two-way  radios 

VOTED:  that  there  be  entered  into  with  Motorola  Communications 
and  Electronics,  Inc.,  85  Harristown  Road,  Glen  Rock, 
New  Jersey,  the  sole  bidder  in  the  public  bidding,  a 
contract  for  rental  and  maintenance  of  five  portable 
two-way  radios  and  one  multi-unit  charger  during  the 
period  July  1,  1976  through  June  30,  1977  at  a  total 
cost  not  to  exceed  two  thousand  thirty-nine  dollars 
and  eighty-eight  cents  ($2,039.88). 

On  23  July  1976 

Award  of  contract  for  supplying  and  delivering  catalog  products 
and  services 

VOTED:  that  there  be  entered  into  with  Inforonics,  Inc.,  550 

Newtown  Road,  Littleton,  Massachusetts,  the  sole  bidder 
in  the  public  bidding,  a  service  contract  for  supplying 
and  delivering  Marc  II  catalog  products  and  services  for 
the  Eastern  Massachusetts  Regional  Library  System  during 
the  period  July  1,  1976  through  June  30,  1977,  the  total 
fee  thus  charged  to  be  subject  to  the  terms,  agreements, 
and  conditions  set  forth  in  said  contract. 

Award  of  contract  for  supplying  and  delivering  catalog  products  and 
services 

VOTED:  that  there  be  entered  into  with  Inforonics,  Inc.,  550 

Newtown  Road,  Littleton,  Massachusetts,  the  sole  bidder 
in  the  public  bidding,  a  service  contract  for  supplying 
and  delivering  Marc  II  catalog  products  and  services 
during  the  period  July  1,  1976  through  June  30,  1977, 
the  total  fee  thus  charged  to  be  subject  to  the  terms, 
agreements,  and  conditions  set  forth  in  said  contract. 

Award  of  contract  for  cleaning  of  windows 

VOTED:  that  there  be  entered  into  with  Boston  Window  and  Floor 
Cleaning  Co.,  Inc.,  253  Summer  Street,  Boston,  Massachu- 
setts, the  lowest  responsible  and  eligible  bidder  in  the 
public  bidding,  a  contract  for  the  cleaning  of  windows 
during  the  period  July  1,  1976  through  June  30,  1977  at 
library  buildings  designated  under  Group  I  in  the  con- 
tract proposal,  at  unit  prices  based  upon  completion  of 
installation  of  window  grilles  at  buildings  listed  in 
the  alternate  proposal,  otherwise  at  unit  prices  given 
in  the  basic  contract  proposal,  --  the  total  amount  in 
any  case  not  to  exceed  ten  thousand  eight  hundred  twenty- 
five  dollars  ($10,825.00). 


I 


I 


5  a 


59 


The  Director  stated  that  it  would  be  necessary  to  have  a  vote  for  the 
signing  of  payrolls. 

VOTED-  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to 
the  Director  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  October  4, 
1976. 

Mr  Rabb  asked  Mr.  Moren  to  comment  on  the  negotiations  that  had  been 
held  to'date  with  the  City.  Mr.  Moren  said  that  he  felt  that  the  negotia- 
tions were  stalemated  over  two  items  which  the  library  wished  to  exclude  from 
an  interim  agreement  which  is  necessary  until  a  new  contract  can  be  negotiated 
between  the  two  sides.  Mr.  Moren  said  that  the  staff  f ^^^^^^^^^^J.f ^., 
angry  over  these  developments  in  that  it  was  their  contention  that  the  old 
contract  remained  in  effect  until  the  new  contract  has  been  negotiated.  Mr. 
Parker  pointed  out,  however,  that  this  could  not  be  the  case  since  the  last 
contract  expired  by  its  own  terms  on  June  30,  1976.  A  discussion  fol  owed 
on  this  subject.  Mr.  Rabb  expressed  the  hope  that  a  new  contract  cou  d  be 
negotiated  expeditiously  since  the  PSA  intended  to  have  a  lawyer  at  all 
future  bargaining  sessions. 

The  Director  reported  that  in  response  to  public  advertising,  only 
one  bid  was  received  for  supplying  preservation  record  jackets  for  sound 
archives   Insofar  as  this  one  bid  was  not  accompanied  by  a  bid  deposit 
check,  the  bid  was  technically  ineligible.  However,  since  no  useful  purpose 
would  be  served  by  re-advertising,  the  Director  recommended  that  the  con- 
tract be  awarded  to  the  Hollinger  Corporation.  The  library  has  often  done 
business  with  this  company,  and  its  performance  has  always  been  satisfactory. 
On  motion  duly  made  and  seconded,  it  was 

VOTED-  that,  without  publicly  re-advertising  for  bids,  a  con- 
tract be  entered  into  with  The  Hollinger  Corporation, 
3810  S.  Four  Mile  Run  Drive,  Arlington,  Virginia,  for 
supplying  and  delivering  preservation  record  jackets  for 
sound  archives  at  a  total  cost  not  to  exceed  four  thous- 
and two  hundred  ten  dollars  and  no  cents  ($4,210.00), 
transportation  charges  included. 

In  response  to  public  advertising  for  supplies  to  be  used  in  connection 
with  data  processing  activities,  three  bids  were  received  under  GROUP  B   It 
was  recommended  that  the  contract  be  awarded  to  the  lowest  bidder.  Data  Docu- 
ments, Inc.;  on  motion  duly  made  and  seconded,  it  was 


I 


I 


c 


VOTED:  that  there  be  entered  into  with  Data  Documents,  Inc., 
160  Speen  Street,  Framingham,  Massachusetts,  the  low- 
est eligible  and  responsible  bidder  in  the  public  bid- 
ding, a  contract  for  providing  and  delivering  certain 
supplies  to  be  used  in  connection  with  rented  IBM  data 
processing  equipment  as  specified  under  GROUP  B  of  the 
specifications,  in  a  total  sum  not  to  exceed  two  thous- 
and four  hundred  fifteen  dollars  and  six  cents  ($2,415.06). 

In  response  to  public  advertising  for  supplies  to  be  used  in  connection 
with  data  processing  activities,  two  bids  were  received  under  GROUP  C.  It 
was  recommended  that  the  contract  be  awarded  to  the  low  bidder.  National 
Electronic  Card  Company.  On  motion  duly  made  and  seconded,  it  was 


VOTED: 


that  there  be  entered  into  with 
Company,  2406  National  Street, 
the  lowest  eligible  and  respons 
bidding,  a  contract  for  providi 
supplies  to  be  used  in  connect! 
processing  equipment  as  specif i 
specifications,  in  a  total  sum 
seven  hundred  seventy  dollars  a 


National  Electronic  Card 
High  Point,  North  Carolina, 
ible  bidder  in  the  public 
ng  and  delivering  certain 
on  with  rented  IBM  data 
ed  under  GROUP  C  of  the 
not  to  exceed  ten  thousand 
nd  fifty  cents  ($10,770.50) 


I 


I 


I 


I 


The  Director  reported  that  it  was  necessary  for  the  library  to  enter 

into  a  lease  with  the  Town  of  Andover  for  space  to  be  used  for  the  North 

Andover  Bookmobile  Center.  Following  discussion  and  motion  duly  made  and 
seconded,  it  was 

VOTED:  that  the  Board  of  Trustees  in  charge  of  the  Library 
Department  of  the  City  of  Boston,  acting  in  the  name 
of  and  for  the  City  of  Boston,  do  hereby  accept  an  in- 
strument of  lease  by  and  between  the  TOWN  OF  ANDOVER, 
MASSACHUSETTS  and  the  CITY  OF  BOSTON  of  the  premises 
at  the  Theatre  Building,  #9/11  Essex  Street,  Andover, 
Massachusetts,  subject  to  the  rental,  terms,  agreements, 
conditions,  and  covenants  set  forth  in  said  instrument 
of  lease; 

VOTED-  that  Philip^J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  name  and  behalf  of  the 
Board  of  Trustees  in  charge  of  the  Library  Department 
of  the  City  of  Boston  to  execute  said  instrument  in 
duplicate. 

The  Director  reported  that  the  new  Dudley  Street  Library  Building  has 
been  accepted  by  the  Public  Facilities  Department.  The  Library  represen- 
tatives have  gone  through  the  building  and  created  a  punch  list.  A  con- 
tract has  been  awarded  for  furnishing  and  equipping  the  building.  Col- 
lection  development  for  this  branch  has  been  delayed  due  to  f Jf ^,oJ/^"f 
The  Library  Administration  has  submitted  an  application  for  LSCA  funds  tor 

this  purpose. 


and 


60 


61 


The  Codman  Square  building  has  been  almost  completed  and  a  contract 
for  furniture  and  equipment  is  being  prepared.  Hopeful  y,  this  building 
will  be  finished  by  the  end  of  the  year.  The  same  problem  applies  to 
CO  ec?ion  development.  There  is  a  small  collection  in  the  present  Codman 
Square  Branch,  but  it  is  very  inadequate  compared  with  what  we  should  have. 
If  Federal  funds  are  forthcoming  for  the  purpose  of  these  collections, 
there  will  still  be  a  major  problem  with  respect  to  the  staff  required 
fSrprocessing  these  materials,  as  well  as  in  staffing  these  new  buildings. 

The  Director  reported  that  a  meeting  had  been  held  recently  with  the 
architects  for  the  new  Lower  Mills  Branch.  The  schematics  have  been  com- 
pleted and  the  architect  expects  to  get  the  go-ahead  for  working  drawings 
in  the  near  future.  The  present  Lower  Mills  building  has  been  refurbished 
subsequent  to  the  fire  there.  The  cost  of  these  repairs  was  borne  by 
the  Edison  Company. 

The  Director  had  no  progress  to  report  with  respect  to  the  budget. 
He  is  still  hoping  to  get  a  supplementary  budget  approved,  which  will  be 
necessary  for  processing  new  collections  and  staffing  the  new  branch  buildi 

A  bill  for  increased  State  Aid  is  now  before  the  House.  The  Dir- 
ector, along  with  the  directors  of  the  other  headquarters  libraries  and 
the  presidents  of  their  boards,  had  a  very  good  meeting  with  Senator  Kelly 
prior  to  Senate  approval,  and  he  is  hopeful  that  another  such  meeting  can 
be  arranged  with  Representative  Finnegan,  Chairman  of  the  House  Ways  and 
Means  Committee. 

Msqr  Murray  reported  that  a  new  Title  V,  which  would  be  incorporated 
into  the  LSCA  Program,  has  been  approved  by  ALA.  Title  V  would  provide 
direct  Federal  Aid  to  major  urban  libraries  on  a  per  capita  basis,  inis 
addition  to  LSCA  was  developed  by  the  Urban  Libraries  Council. 

The  Director  reported  several  new  library  publications,  including  a 
list  of  all  current  library  periodicals,  a  catalog  of  the  large  print 
collection  and  a  bibliography  of  medical  books  for  the  layperson. 


Dissolved  at  5:55  p.m. 


I 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  October  15,  1976 


o 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  4:30  p.m. 

Present:  Messrs  Maher,  Parker,  Rabb,  and  Mrs.  White,  Trustees.  Al- 
so present  was  Harold  Moren  of  the  Professional  Staff  Association. 

The  President:  Mr.  Parker,  presiding. 

The  minutes  of  the  regular  meeting  of  September  17,  1976,  as  pre- 
sented, were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  author- 
ity delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies 
were  authorized  to  be  charged  as  follows  for  the  month  of  September  1976, 
provided  that  expenditures  from  City  Appropriation  have  the  approval  of 
the  City  Auditor: 


ngs 


I 


I 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


$470,447.71 

69,043.69 

28,958.62 

101,276.10 

675.00 

$670,401.12 


To  Trust  Funds 
Contractual  Services 


$ 


391.15 


TOTAL 


$ 


391.15 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  77,862.22 

3,659.90 

43,072.04 

$124,594.16 


I 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  author- 
ity delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to 
be  charged  as  follows  for  the  month  of  September  1976,  provided  that  pay- 
ment of  bills  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


62 


6S 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


$470,477.71 

117,981.68 

10,813.25 

101,276.10 

31,630.25 

$732,148.99 


I 


I 


To  Trust  Funds 
Contractual  Services 


$ 


391.15 


TOTAL 


$ 


391.15 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


o 


$  77,862.22 
11,413.83 
43,072.04 

$132,348.09 


Action  taken: 

The  Director  stated  that  it  would  be  necessary  to  have  a  vote  for  the 
signing  of  payrolls. 

"VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accord- 
ance with  the  provisions  of  Section  22  of  Chapter  3 
of  the  Revised  Ordinances  of  1961  Philip  J.  McNiff, 
Director,  or  upon  his  delegation  Liam  M.  Kelly,  Assis- 
tant Director,  and  Secretary  of  ^^e  Trustees,  or  John 
J.  Doherty,  Assistant  Director,  or  Kevin  T.  FitzPatricK, 
Assistant  to  the  Director  be  and  hereby  is  authorized 
to  sign  the  payrolls  of  the  Library  in  representation 
of  the  Trustees  for  a  period  not  to  exceed  four  weeks 
from  November  1,  1976." 

The  Director  reported  that  the  Library  Administration  and  the  Profes- 
sional lta}f  Association  had  come  to  an  agreement  on  the  terms  for  a  new 
twHLr  contract  expiring  June  30,  1978.  Significant  in  this  contract 
iftfe  agreement  0?  the  Professional  Staff  Association  to  forego  a  salary 
ncrease  for  the  first  year  of  the  contract.  There  is  a  reopener  clause 
r  wages  for  the  secon'd  year.  The  Director  summarized  the  -9"^  --^ 
rhanaes  in  the  new  contract  and  went  on  to  congratulate  the  Professional 
Staff  As  ociation  for  demonstrating  a  real  sense  of  Professional  respon- 
sibility. He  suggested  that  this  contract  might  well  represent  a  pattern 
for  other  City  unions  to  follow. 


I 


I 


I 


I 


In  response  to  public  advertising  for  a  contract  for  supplying  and 
delivering  miscellaneous  acid-free  preservation  supplies,  only  one  bid 
was  received. 

In  response  to  a  question  as  to  the  need  for  this  kind  of  material, 
the  Director  responded  that  the  Library  has  got  many  problems  due  to  the 
use  of  poor-pulp  paper  in  books  and  manuscripts:  for  example,  in  the  large 
collection  of  City  Documents  rescued  from  the  old  City  Hall  annex,  many 
documents  were  pasted  into  poor  quality  notebooks  and  all  of  these  need  to 
be  de-acidified  and  placed  in  acid-free  folders. 

Following  discussion  and  on  motion  duly  made  and  seconded,  it  was 

VOTED:  that  there  be  entered  into  with  The  Hollinger  Corpora- 
tion, 3812  S.  Four  Mile  Run  Drive,  Arlington,  Virginia, 
the  sole  bidder  in  the  public  bidding,  a  contract  for 
supplying  and  delivering  miscellaneous  acid-free  pre- 
servation supplies,  as  specified  in  the  specifications, 
at  a  total  cost  not  to  exceed  four  thousand  five  hundred 
and  seventy- three  dollars  and  no  cents  ($4,573.00). 

Preliminary  drawings  have  been  reviewed  by  the  Library  Administration 
for  the  new  library  in  Lower  Mills.  The  architect  is  now  waiting  for  the 
approval  of  Public  Facilities  before  proceeding  with  preliminary  plans. 

Members  of  the  Library  staff  conducted  an  examination  of  the  new  Dudley 
Street  Branch  building  and  most  of  the  items  put  on  a  punch  list  at  the 
time  have  now  been  corrected.  The  building  will  probably  be  ready  for 
occupation  by  the  end  of  the  year.  The  building  being  replaced  is  Mount 
Pleasant,  and  right  now,  extensive  repairs  would  need  to  be  undertaken  to 
the  Mount  Pleasant  Building  if  the  library  is  to  continue  using  it.  The 
Director  proposed  that  this  building  be  closed  immediately  and  until  the 
Dudley  Street  Branch  is  opened  to  the  public,  special  bookmobile  service 
will  be  provided  at  Mount  Pleasant.  This  would  also  permit  Library  staff 
to  begin  preparing  the  Mount  Pleasant  collection  for  use  at  the  Dudley 
Street  Branch. 

Following  discussion  and  on  motion  duly  made  and  seconded,  it  was 


VOTED: 


that  effective  October  22,  1976  the  Mount  Pleasant  Branch 
Library  shall  be  closed  in  order  to  prepare  the  book  col- 
lections for  use  in  the  new  Dudley  Street  Branch  Library. 


In  the  meeting  held  with  Public  Facilities  personnel,  the  status  of 
the  Washington  Village  Branch  building  was  reviewed.  The  Director  noted 
that  this  branch  has  been  closed  because  of  the  fire  in  the  building 
several  years  ago.  Several  alterations  still  need  to  be  made,  but  the 
Director  estimated  that  the  building  can  be  opened  early  in  1977. 

The  Director  reported  that  all  of  the  documents  moved  out  of  the  Old 
City  Hall  annex  have  now  been  organized  and  shelved  on  the  seventh  floor 
of  the  Johnson  Building.  The  Director  acknowledged  the  tremendous  job 
done  by  several  library  staff  people  in  this  transfer  of  materials. 


64 


65 


Several  months  ago,  a  contract  was  awarded  to  Warren  Coveney  s  Ford 
Sales  Inc.  for  the  leasing  of  panel  trucks  and  station  wagons.  A  letter 
received  in  the  Business  Office  recently  indicated  that  Warren  Coveney  s 
Ford  Sales,  Inc.  has  ceased  conducting  business  as  usual  and  is  in  the 
Drocess  of  bankruptcy  proceedings.  The  Director  read  a  proposed  draft 
of  a  letter  to  the  bonding  company  asking  them  to  take  over  responsibility 
for  insuring  the  terms  of  the  contract. 

A  discussion  followed. 

Dissolved  at  5:00  p.m. 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  December  10,  1976 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  4:35  p.m. 

Present:  Messrs  Maher,  Murray,  Parker,  Rabb,  and  Mrs.  White,  Trus- 
tees. Also  present  were  Beverly  Hall  and  Toby  Paff,  representatives  of 
the  Professional  Staff  Association. 

The  President,  Mr.  Parker,  presiding. 

The  minutes  of  the  regular  meeting  of  October  15,  1976,  as  presented, 
were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  author- 
itv  delegated  to  him  by  the  Trustees,  expenditures  for  services  and  sup- 
plies wefe  authorized  to  be  charged  as  follows  for  the  months  of  October 
and  November  1976,  provided  that  expenditures  from  City  Appropriation  have 
the  approval  of  the  City  Auditor: 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and 
Obligations 


OCTOBER 

$478,764.69 
64,860.53 
19,544.94 
81,823.87 


TOTAL 


To  Trust  Funds 


Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 


$644,994.03 

$    752.85 

12,267.44 

$  13,020.29 


NOVEMBER 

$603,819.39 

3,565.43 

9,264.62 

46,636.75 

60.00 


$663,346.19 


$  1,932.08 

480.95 

6,011.87 

$  8,424.90 


I 


I 


o 


I 


I 


I 


I 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  74,551,34 
11,115.54 
40,866.70 

$126,533.58 


$  49,472.46 

6,273.59 

48,283.97 

$104,030.02 


Following  approval  by  the  Director  and  in  accordance  with  the  author- 
ity delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to 
be  charged  as  follows  for  the  months  of  October  and  November  1976,  pro- 
vided that  payment  of  bills  from  City  Appropriation  have  the  approval  of 
the  City  Auditor: 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and 
Obligations 


TOTAL 


To  Trust  Funds 


Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 


OCTOBER 

$478,764.69 

77,069.85 

9,925.93 

81,823.87 

12,826.51 


$660,410.85 

$    752.85 

12,267.44 

$  13,020.29 


NOVEMBER 

$603,819.39 
85,797.91 
28,046.99 
46,636.75 
10,757.74 


$774,876.78 


$  1,932.08 

480.95 

6,011.87 

$  8,424.90 


To  Special  Appropriation 

Eastern  Regional  Public  Library  System 


Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  74,551.34 

3,915.02 

40,866.70 

$119,333.06 


$  49,472.46 

8,280.84 

48,283.97 

$106,037.17 


The  Director  stated  that  it  would  be  necessary  to  have  a  vote  for  the 
signing  of  payrolls. 


66 


VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Direc- 
tor, and  Secretary  of  the  Trustees,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  T.  FitzPatrick,  Assistant 
to  the  Director  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the 
Trustees  for  a  period  not  to  exceed  four  weeks  from 
December  27,  1976. 

The  Director  noted  that  at  a  previous  meeting  of  the  Board,  he  re- 
ported on  the  bankruptcy  of  Warren  Coveney's  Ford  Sales  Inc   Since  then, 
this  matter  has  been  discussed  with  the  bonding  company  and  the  Law  Depart- 
ment of  the  City  of  Boston,  and  the  Director  stated  that  it  was  now  neces- 
sary that  a  vote  be  taken  to  enter  into  an  agreement  with  Commercial  Union 
Insurance  Company,  the  bonding  agency  for  Warren  Coveney's  Ford  Sales. 

Following  discussion  and  on  motion  duly  made  and  seconded,  it  was 

"VOTED:  that,  without  public  advertising,  an  Agreement  be 

entered  into  with  the  Commercial  Union  Insurance  Com- 
pany, One  Beacon  Street,  Boston,  Massachusetts,  the 
surety  on  the  performance  bond  for  the  contract  exe- 
cuted by  Warren  Coveney's  Ford  Sales,  Inc.,  777  Wash- 
ington Street,  Newton,  Massachusetts,  for  the  leasing 
of  three  panel  trucks  and  three  station  wagons  during 
the  period  July  1,  1976  through  June  30,  1977;  in  which 
Agreement  the  Commercial  Union  Insurance  Company,  in 
the  inability  of  Warren  Coveney's  Ford  Sales,  Inc., 
covenants  to  complete  the  aforementioned  contract  for 
the  period  October  1,  1976  through  June  30,  1977,  sub- 
ject to  the  rates,  terms,  and  provisions  of  said  con- 
tract." 

The  Director  reported  that,  subsequent  to  the  last  meeting  of  the  Board, 
when  a  vote  was  taken  to  enter  into  a  contract  with  the  Faxon  Company 
without  public  advertising  for  supplying  and  servicing  periodicals  and 
serials  for  the  year  1977,  a  meeting  was  held  with  Mr.  Peter  Hiam  at  the 
Finance  Commission  to  discuss  this  matter,  since  the  Finance  Commission 
had  recommended  that  this  contract  be  publicly  advertised  next  time  around 
It  was  still  the  position  of  the  Finance  Commission  after  this  meeting  that 
this  contract  should  be  advertised  for  public  bidding.  The  Director  stated 
that,  in  his  opinion,  this  was  not  at  all  desirable  and  more  information 
would  be  sent  to  Mr.  Hiam  on  this  matter. 

A  most  unfortunate  situation  developed  in  the  Mattapan  Branch  Library 
recently  after  the  oil  company  serving  the  Branch  filled  the  tank  with 
number  six  oil  instead  of  number  two.  As  a  result  of  this,  the  branch  had 
to  be  closed  for  several  days.  Hopefully,  the  oil  company  will  pay  for 
the  cost  of  restoring  the  system  to  operating  condition. 

Shelving  is  now  being  installed  at  the  Dudley  Street  Branch  aid  it  is 
planned  to  move  the  Mount  Pleasant  collection  to  the  new  Dudley  Street 
Library,  since  there  is  growing  concern  as  to  the  safety  of  materials 


I 


I 


O 


I 


I 


I 


I 


remaining  in  the  Mount  Pleasant  building.  It  is  also  planned  to  move  the 
Fell  owes  Athenaeum  materials  into  the  Dudley  Street  Branch  Library.  It 
is  planned  to  advertise  for  staff  for  the  new  Dudley  Street  Library  in 
the  coming  week.  Since  the  Trustees  of  the  Library  assumed  responsibility 
for  the  Fell  owes  Athenaeum  Library,  it  has  been  run  by  two  employees  who 
were  on  the  Fell  owes  Athenaeum  payroll  at  the  time.  There  is  now  only 
one  person  employed  in  the  Fellowes  Athenaeum  operation  and  he  will  have 
to  be  added  to  the  City  payroll. 

Mr.  John  Benson  has  been  asked  to  design  a  plaque  which  will  be  placed 
in  the  Lecture  Hall  at  the  Dudley  Street  Branch  Library. 

The  Director  reported  that  the  Library  had  submitted  five  proposals 
for  funds  under  the  LSCA  Title  I  program.  There  has  been  no  response  from 
the  Bureau  of  Library  Extension  on  any  of  these  requests.  A  letter  re- 
questing such  a  response  has  been  sent  to  Mr.  Joyce,  the  Director  of  the 
Bureau,  and  to  all  members  of  the  Board  of  Library  Commissioners.  Included 
in  those  requests  was  a  request  for  $100,000  for  the  purpose  of  buying 
books  for  the  new  Dudley  Street  and  Codman  Square  Branch  Libraries. 

The  Director  reported  that  he  had  completed  preparation  of  the  budget 
request  for  fiscal  year  1978  and  had  requested  the  approval  of  the  Board 
to  submit  this  request  for  funding  in  the  amount  of  $10,178,000.  He  pointed 
out  that  this  is  a  smaller  amount  than  that  requested  for  fiscal  year  1977, 
but  it  is  higher  than  the  amount  approved  for  fiscal  year  1977.  He  recog- 
nized that  the  Library  must  be  prepared  to  face  some  reductions  in  this 
request. 

The  Director  stated  that  he  is  still  hoping  to  be  able  to  increase 
the  Library's  private  funding  and  the  level  of  State  funding  so  that  the 
Library  can  achieve  a  better  balanced  support  from  City,  State  and  private 
sources.  Following  discussion  and  on  motion  duly  made  and  seconded,  it  was 

"VOTED:  that  the  Director  be  authorized  to  submit  a  budget  re-  ^^ 
quest  for  fiscal  year  1978  in  the  amount  of  $10,178,000. 

Dissolved  5:05  p.m. 


lecretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  February  4,  1977 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  5:05  p.m. 

Present:  Messrs.  Maher,  Murray,  Parker,  and  Mrs.  White,  Trustees. 
Also  present  were  Sally  Beecher  and  John  Pelose,  representing  the  Pro- 
fessional Staff  Association. 


The  President,  Mr.  Parker,  presiding. 

The  minutes  of  the  regular  meeting  on  December  10,  1976,  as  presented, 
were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  author- 
ity delegated  to  him  by  the  Trustees,  expenditures  for  services  and  sup- 
plies were  authorized  to  be  charged  as  follows  for  the  month  of  December, 
1976,  provided  that  expenditures  from  City  Appropriation  have  the  approval 
of  the  City  Auditor: 


1* 

I 


I 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


To  Trust  Funds 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

TOTAL 

To  Special  Appropriations 

Eastern  Regional  Public  Library  System 


$  1,209.44 

34.56 

11,713.26 

216.00 

$  13,173.26 


$ 


TOTAL 


To  Trust  Funds 


Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

TOTAL 

To  Special  Appropriations 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$486,252.10 

55,898.81 

42,791.31 

137,060.56 

21.00 

$722,023.78 


$  1,209.44 

34.56 

11,713.26 

216.00 

$  13,173.26 


o 


I 


I 


$  33,045.60 

5,047.81 

38,982.06 

$  77,086.37 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be 
charged  as  follows  for  the  month  of  December,  1976,  provided  that  payment 
of  bills  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

TOTAL 


$486,252.10 

55,898.81 

42,791.31 

137,060.56 

21.00 

$722,023.78 


The  Director  stated  that  it  was  necessary  to  have  a  vote  for  the 
authorization  of  the  signing  of  the  payrolls: 

"VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accord- 
ance with  the  provisions  of  Section  22  of  Chapter  3 
of  the  Revised  Ordinances  of  1961  Philip  J.  McNiff, 
Director,  or  upon  his  delegation  Li  am  M.  Kelly,  As- 
sistant Director,  and  Secretary  of  the  Trustees,  or 
John  J.  Doherty,  Assistant  Director,  or  Kevin  T. 
FitzPatrick,  Assistant  to  the  Director,  be  and  here- 
by is  authorized  to  sign  the  payrolls  of  the  Library 
in  representation  of  the  Trustees  for  a  period  not  to 
exceed  four  weeks  from  February  21,  1977." 

The  Director  reported  that  it  was  necessary  to  have  votes  approving 
certain  routine  operating  procedures  during  the  calendar  year  1977.  On 
motion  duly  made  and  seconded,  it  was 

"VOTED-  that  Philip  J.  McNiff,  Director,  or  upon  his  delega- 
tion, Liam  M.  Kelly,  Assistant  Director  and  Secretary 
of  the  Trustees,  or  John  J.  Doherty,  Assistant  Direc- 
tor or  Louis  A.  Sasso,  Assistant  to  the  Director,  be 
and  hereby  is  authorized  to  act  on  behalf  of  the 
Trustees  in  the  administration  of  the  personnel  proce- 
dures established  by  them  for  the  appointment  of  all 
officers  and  employees  of  the  Library  up  to  but  not 
including  the  level  immediately  below  that  of  the  Di- 
rector, and  to  fix  the  remuneration  for  all  such  offic- 
ers and  employees  subject  to  the  salary  and  wage  scales 
as  currently  established  by  vote  of  the  Trustees,  said 
appointments  and  changes  in  remuneration  to  be  reported^^ 
to  the  Trustees  at  their  next  meeting  for  confirmation. 


I 


I 


70 


71 


"VOTED:  that  Philip  J.  McNiff,  or  upon  his  delegation,  Liam 
M.  Kelly,  Assistant  Director,  and  Secretary  of  the 
Trustees,  or  John  J.  Doherty,  Assistant  Director,  or 
Kevin  T.  FitzPatrick,  Assistant  to  the  Director,  be 
and  hereby  is  authorized  to  sign  on  behalf  of  the 
Board  in  approval  of  the  payment  of  all  vouchers  or 
bills  covering  expenditures  incurred  in  terms  of  one 
quarter  of  the  fiscal  1976-77  budget  allowances,  but 
in  no  case  exceeding  those  in  the  budget  estimates  for 
the  fiscal  year  1977-78,  as  shall  be  approved  by  the 
Board  of  Trustees  prior  to  June  30,  1977,  said  payments 
to  be  reported  to  the  Board  at  its  next  regular  meeting 
for  confirmation." 

"VOTED:  that  until  January  1,  1978,  the  President,  Vice  President, 
the  Director,  and  the  Secretary  of  the  Trustees,  be  and 
they  hereby  are  severally  authorized  to  sign  any  and 
all  contracts  voted  to  be  made  by  the  Board  in  the  name 
and  on  behalf  of  the  City  and  any  and  all  communications 
in  connection  with  the  award  of  contracts  so  voted  or 
recommended  to  be  so  voted." 

"VOTED:  that,  for  the  signing  of  checks  drawn  upon  the  petty 
cash  checking  accounts  of  the  Library,  Catherin  A. 
Farrell,  Principal  Accountant,  or  Thomas  T.  McLaughlin, 
Assistant  Principal  Accountant,  or  Liam  M.  Kelly,  Secre- 
tary of  the  Trustees,  Clerk  of  the  Corporation,  or 
John  J.  Doherty,  Assistant  Director,  or  Kevin  T.  Fitz- 
Patrick, Assistant  to  the  Director,  in  the  order  of 
their  respective  availability,  be  authorized  to  sign 
checks;  and  Philip  J.  McNiff,  Director,  or  Liam  M.  Kelly, 
Secretary  of  the  Trustees,  Clerk  of  the  Corporation, 
or  John  J.  Doherty,  Assistant  Director,  or  Kevin  T. 
FitzPatrick,  Assistant  to  the  Director,  in  the  order 
of  their  respective  availability  be  authorized  to  coun- 
tersign checks,  provided  that  in  no  instance  does  the 
same  individual  both  sign  and  countersign  a  check." 

The  Director  reported  that,  in  response  to  advertising  for  book  bind- 
ing cloth,  two  bids  were  received,  and  it  was  recommended  that  a  contract 
be  awarded  to  the  lowest  bidder,  a  company  with  which  the  Library  has  done 
business  many  times  in  the  past.  In  response  to  a  question,  the  Director 
stated  that  the  Library  did  not  buy  any  binding  cloth  last  year,  and  he 
expected  that  this  amount  of  material  would  cover  the  Library's  needs  for 
about  two  years.  On  motion  duly  made  and  seconded,  it  was 


I 


I 


and 


I 


"VOTED: 


that  there  be  entered  into  with  The  Holliston  Mills, 

Inc.,  Warehouse  Road,  Hyannis,  Massachusetts,  the 

lowest  responsible  and  eligible  bidder  in  the  public 

bidding,  a  contract  for  supplying  and  delivering  book 

binding  cloth,  as  specified  in  the  specifications, 

at  a  total  cost  not  to  exceed  thirty-nine  thousand  two 

hundred  eighty-eight  dollars  and  eight  cents  ($39,288.08)." 


4»« 

I 


In  response  to  public  advertising  on  a  contract  for  high-efficiency 
filters,  four  bids  were  received,  and  it  was  recommended  that  the  contract 
be  awarded  to  American  Air  Filter  Co.,  Inc.,  the  lowest  eligible  and  res- 
ponsible bidder.  On  motion  duly  made  and  seconded,  it  was 

"VOTED:  that  there  be  entered  into  with  American  Air  Filter 
Co.,  Inc.,  42n  Washington  Street,  Braintree,  Massa- 
chusetts, the  lowest  eligible  and  responsible  bidder 
in  the  public  bidding,  a  contract  for  supplying  and 
delivering  high  efficiency  filters,  as  specified  in 
the  specifications,  at  a  total  cost  not  to  exceed 
six  thousand  four  hundred  dollars  ($6,400.00)." 

In  response  to  public  advertising  for  a  contract  for  book  jacket  cov- 
ers three  bids  were  received,  and  it  was  recommended  that  the  contract 
be  awarded  to  the  lowest  bidder.  Mr.  Maher  asked  whether  there  were  any 
manufacturers  of  this  material  within  Massachusetts,  and  the  Director  stated 
that  he  did  not  think  so.  The  three  bidders  are  well-known  Library  supply 
companies.  On  motion  duly  made  and  seconded,  it  was 


'VOTED: 


I 


I 


that  there  be  entered  Into  with  Brodart,  Inc.,  1609 
Memorial  Avenue,  Williamsport,  Pennsylvania,  the  lowest 
eligible  and  responsible  bidder  in  the  public  bidding, 
a  contract  for  supplying  and  delivering  book  jacket 
covers,  as  specified  in  the  specifications,  at  a  total 
cost  not  to  exceed  seven  thousand  seven  hundred  fifty- 
eight  dollars  and  no  cents  ($7,758.00)." 


In  response  to  public  advertising  for  a  contract  for  phonograph  cov- 
ers, two  bids  were  received,  and  the  Director  recommended  the  contract  be 
awarded  to  the  lowest  bidder.  On  motion  duly  made  and  seconded,  it  was 

"VOTED:  that  there  be  entered  into  with  Demco  Educational  Corp., 
2120  Fordem  Avenue,  Madison,  Wisconsin,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding, 
a  contract  for  supplying  and  delivering  phonograph 
record  covers,  as  specified  in  the  specifications,  at 
a  total  cost  not  to  exceed  nineteen  thousand  two  hundred 
eighty-six  dollars  and  no  cents  ($19,286.00)." 

The  Director  reported  that  the  Library  has  been  asked  to  make  substan- 
tial reductions  in  expenditures  for  the  remainder  of  fiscal  year  1977.  He 
said  that  the  Library  administration  has  been  struggling  in  recent  weeks 
to  deal  with  this  situation.  Mr.  Parker  spoke  about  the  overal  financial 
situation  in  the  City  and  stated  that  it  was  necessary  for  the  Library  to 
do  its  part  in  making  oossible  a  reduction  in  the  overall  spending  within 
the  City.  He  acknowledged  that  the  Library  has  been  working  hard  to  main- 
tain the  best  level  of  service,  but  some  reduction  in  service  would  have 
to  be  made. 

The  Olrector  suggested  that  the  State  Aid  Program  Is  related  to  this 
probler.  £r.d  said  that  If  the  bill  filed  by  the  Massachusetts  Library 


rrniientiiiiii ""  '  "  ' 


72 


73 


Association  were  passed,  that  it  would  provide  a  substantial  increase  for 
Boston.  He  suggested  that  the  Board  should  go  on  record  in  support  of  uhis 
bill   Mr.  Maher  suggested  that  this  was  a  natter  in  which  the  staff  could 
also  help.  Following  discussion  and  on  motion  duly  made  and  seconded,  it 
was 

"VOTED:  that  the  Trustees  of  the  Public  Library  of  the  City  of 
Boston  wholeheartedly  endorse  and  urge  the  approval  of 
House  Bill  2658,  which  was  filed  on  behalf  of  the 
Massachusetts  Library  Association." 

The  Director  reported  that  the  Library  has  submitted  the  same  group 
of  LSCA  proposals  as  it  submitted  last  year  to  the  Bureau  of  Library  Ex- 
tension. He  stated  that  all  of  these  proposals  have  merit.  He  recalled 
that  a  letter  was  sent  to  the  head  of  the  Bureau  of  Library  Extension  re- 
garding the  proposals  as  they  were  submitted  last  year.  A  partial  response 
to  that  letter  was  received  from  Ms.  Mary  Burgarella  at  the  Bureau  of 
Library  Extension.  That  letter  showed  that  the  total  LSCA  funding  for 
Massachusetts  was  $1,251,648  for  fiscal  year  1976.  Out  of  that,  $746,821 
was  used  for  administrative  purposes  by  the  Bureau  of  Library  Extension. 
Of  the  remainder,  at  least  $280,512  was  spent  for  Bureau  programs. 

The  Director  noted  that  the  bill  filed  last  year  for  an  increase  in 
State  Aid  was  not  supoorted  bv  the  Bureau  of  Library  Extension.  Msgr. 
Murrav  reoorted  that  titles  4  and  5  of  the  LSCA  legislation  have  been  sup- 
ported by"  the  American  Library  Association.  He  pointed  out  that  Title  5 
would  authorize  direct  payment  to  large  urban  libraries.  In  summary,  the 
Director  stated  that  the  Library  is  facing  a  major  task  in  overcoming  the 
immediate  fiscal  situation,  and  he  warned  that  the  Library  would  not  be 
able  to  continue  to  do  all  the  things  that  it  has  been  doing. 

Dissolved  at  5:40  p.m. 


es  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  March  11,  1977 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  4:40  p.m. 

Present:  Messrs.  Maher,  Murray,  Parker,  and  Mrs.  White,  Trustees. 
Also  present  were  Toby  Paff,  representing  the  Professional  Staff  Associa- 
tion, and  a  member  of  the  public. 

The  President,  Mr.  Parker,  presiding. 

Following  approval  by  the  Director  and  in  accordance  with  the  author- 
ity delegated\o  him  by  the  Trustees,  expenditures  for  services  and  sup- 
plies were  authorized  to  be  charged  as  follows  for  the  month  of  January, 
1977,  provided  that  expenditures  from  City  Appropriation  have  the  approval 
of  the  City  Auditor: 


I 


I 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


O 


I 


I 


To  Trust  Funds 

Contractual  Services 
Books 

TOTAL 

To  Special  Appropriations 

Eastern  Regional  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$482,695.59 

67,944.10 

4,757.78 

62,618.87 

10.50 

$618,026.84 


$  1,823.01 
8,779.10 

$  10,602.11 


$  59,021.10 

2,981.77 

35,209.58 

$  97,212.45 


Following  approval  bv  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be 
charged  as  follows  for  the  month  of  January,  1977,  provided  that  payment  of 
bills  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


To  Trust  Funds 

Contractual  Services 
Books 


TOTAL 


$482,695.59 
94,207.51 
17,346.85 
62,618.87 
10,45Q.66 

$667,328.48 


$  1,823.01 
8,779.10 

$  10,602.11 


i 


I 


74 


75 


To  Special  Appropriations 

Eastern  Regional  Public  Library  System: 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  59,021.10 

8,540.53 

35,209.58 

$103,171.31 


I 


I 


vote  for  the 


The  Director  stated  that  it  was  necessary  to  have  a 
authorization  of  the  signing  of  the  payrolls: 

"VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Direc- 
tor, and  Secretary  of  the  Trustees,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  T.  FitzPatrick,  Assistant 
to  the  Director  be  and  hereby  is  authorized  to  sign  the 
payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  March  21,  1977." 

The  Director  reported  that  there  has  been  a  substantial  impact  in 
Saturdav  use  of  the  Library  since  the  Sunday  closing.  He  expressed  the 
hope  that  it  would  be  possible  to  resume  Sunday  service  in  the  next  fiscal 
year. 

The  Director  then  read  a  news  release  which  had  been  prepared  to  announce 
the  cutbacks  in  Library  service.  He  stated  that  this  news  release  would  go 
out  to  the  media  and  the  staff.  He  stated  that  the  previous  day  the  manage- 
ment staff,  as  well  as  the  executive  boards  of  the  Professional  Staff  As- 
sociation and  A.F.S.C.M.E.,  had  been  informed  of  these  actions.  He  said 
that  all  of  these  people  recognized  the  situation  facing  the  Library  and 
the  need  to  take  the  actions  proposed. 

In  the  discussion  that  followed,  it  was  agreed  that  the  proposed  news 
release  accurately  reflected  the  position  of  the  Board.  However,  it  was 
pointed  out  that  in  order  to  meet  the  goal  of  $500,000  in  savings,  it  would 
not  be  feasible  to  open  the  two  new  branches. 

The  Director  reported  that  the  1978  budget  recommendations  have  not 
yet  been  finalized  by  the  Mayor.  Meetings  have  been  held  with  members  of 
the  Budget  Office  and  Deputy  Mayor  Kane.  The  request  for  fiscal  year  1978 
includes  funding  for  the  opening  of  the  new  branches.  The  Director  said 
that  he  was  not  too  optimistic  that  the  fiscal  '78  budget  would  even  equal 
the  appropriation  for  fiscal  '77. 

The  Secretary  reported  that  he  had  attended  a  meeting  of  the  Board 
of  Library  Commissioners  on  March  10.  At  that  meeting  Mr.  Joyce,  Director 
of  the  Bureau  of  Library  Extension,  presented  his  recommendations  for  the 
awarding  of  LSCA  funds  in  respect  to  proposals  submitted  by  libraries 


O 


I 


I 


i 


I 


throughout  the  state.  He  pointed  out  that  the  Boston  Public  Library  sub- 
mitted five  proposals  for  LSCA  funding  in  fiscal  1976;  none  of  these  pro- 
posals was  funded  by  the  Bureau.  Nor  was  any  acknowledgement  received  from 
the  Bureau  with  respect  to  any  of  those  proposals.  It  was  only  at  the  time 
proposals  were  requested  for  fiscal  '77  that  the  Library  received  a  letter 
from  the  Bureau  indicating  that  none  of  the  proposals  had  been  funded  under 
fiscal  '76  funds.  It  was  decided  at  that  time,  since  there  was  no  time  to 
prepare  new  proposals,  that  these  same  five  proposals  should  be  submitted 
for  funding  under  LSCA  fiscal  '77  funds.  At  the  meeting  on  March  10th, 
the  Director  of  the  Bureau  of  Library  Extension  recommended  that  only  one  of 
those  proposals  be  funded  at  50%  of  the  total  requested,  i.e.,  $50,000  for 
the  purchase  of  materials  for  the  new  Dudley  Street  and  Codman  Square 
libraries,  and  then  only  on  a  deferred  basis,  pending  the  satisfactory  re- 
writinq  of  this  proposal  on  the  new  forms.  The  total  LSCA  appropriation 
to  Massachusetts  is  approximately  $1.25  million.  Based  on  the  recommen- 
dations of  the  March  10th  meeting,  the  major  portion  of  these  funds  will 
be  spent  by  the  Bureau  of  Library  Extension  for  its  own  staffing  and  pro- 
gram needs. 

A  discussion  followed  during  which  Msgr.  Murray  and  the  Director  out- 
lined  some  of  the  changes  being  recommended  in  the  LSCA  legislation,  which  is 
up  for  renewal  this  year. 

The  Director  reported  that  the  General  Library  printed  book  catalog 
has  been  completed  and  is  being  produced  for  distribution  throughout  the 
Central  Library  and  the  branch  system.  He  pointed  out  that  the  avail- 
ability  of  this  catalog  would  allow  staff  throughout  the  entire  system  to 
know  what  books  are  available  in  the  Central  Library. 

The  Director  stated  that  he  had  testified  at  a  hearing  held  by  the 
Committee  on  Administration  on  House  Bill  2658,  a  bill  that  would  increase 
state  suppcrt.  The  per  caoita  support  would  be  increased  from  37.5(t  to 
52  5'  under  the  bill.  He  expects  that  it  will  be  reported  out  favorably  and 
is  cautiously  ontimistic  that  the  bill  will  be  passed.  He  pointed  out  that, 
while  this  bill  would  help  the  Boston  Public  Library,  it  is  not  a  Boston 
bill. 

Dissolved  at  5:15  p.m. 


Secretary 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Friday,  April  15,  1977 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  4:50  p.m. 

Present:  Messrs.  Murray,  Parker,  Rabb,  and  Mrs.  White,  Trustees. 
Also  present  was  Toby  Paff,  representing  the  Professional  Staff  Association 


76 


77 


The  President,  Mr.  Parker,  presiding. 

The  minutes  of  the  regular  meeting  of  February  4,  1977,  as  presented, 
were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  author- 
ity delegated  to  him  by  the  Trustees,  expenditures  for  services  and  sup- 
plies were  authorized  to  be  charged  as  follows  for  the  month  of  February, 
1977,  provided  that  expenditures  from  City  Appropriation  have  the  approval 
of  the  City  Auditor: 


b 


I 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


TOTAL 


To  Trust  Funds 

Contractual  Services 
Books 

TOTAL 

To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$601,131,52 

72,525.67 

4,443.32 

128,532.18 

280.50 

$806,913.19 


$    866.05 
9,182.51 

$  10,048.56 


o 


To  Trust  Funds 

Contractual  Services 
Books 

TOTAL 

To  Special  Appropriation 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$    866.05 
9,182.51 

$  10,048.56 


$  52,489.19 

5,470.46 

37,128.17 

$  95,087.82 


I 


I 


$  52,489.19 

2,562.07 

37,128.17 

$  92,17Q.43 


Following  approval  by  the  Director  and  in  accordance  with  the  author- 
ity delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to 
be  charged  as  follows  for  the  month  of  February,  1«^77,  provided  that  pay- 
ment of  bills  from  City  Appropriation  have  the  approval  of  the  City  Auditor: 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

TOTAL 


$854,388.35 

8e,54C.56 

22,117.80 

128,532.18 

14,066.29 

$1,107,645.18 


I 


I 


The  Director  stated  that  it  was  necessary  to  have  a  vote  for  the  re- 
newal of  a  contract  for  the  maintenance  and  servicing  of  elevators  during 
the  period  July  1,  1977  through  June  30,  1978.  He  pointed  out  that  the 
Library  had  the  option  to  renew  this  contract  based  on  public  bidding  in 
1975,  which  contained  an  option  for  renewal  i^^^e  and  1977.  At  that 
time  Delta  Elevator  was  the  lowest  bidder  at  $13,992.00  and,  since  that 
time,  they  have  provided  an  excellent  level  of  service.  At  no  time  during 
this  period  have  the  elevators  been  out  of  order  during  hours  of  service 
in  the  Library.  Following  discussion  and  on  motion  duly  made  and  seconded, 
it  was 

"VOTED:  that,  without  public  advertising,  there  be  entered 
into  with  Delta  Elevator  Service,  Corporation,  50 
North  Beacon  Street,  Allston,  Massachusetts,  a  contract 
for  maintenance  and  servicing  of  elevators  throughout 
the  library  system  during  the  period  July  1,  1977  through 
June  30,  1978,  at  a  total  cost  not  to  exceed  thirteen 
thousand  nine  hundred  ninety- two  dollars  and  no  cents 
($13,992.00)." 

The  Library  has  followed  this  same  practice  with  respect  to  the  in- 
spection and  testing  of  fire  alarm  systems.  The  American  Service  Company 
has  had  a  contract  for  the  past  two  years  and  has  done  a  satisfactory  job 
The  Director  recommended  that  this  contract  also  be  renewed  for  the  period 
July  1,  1977  through  June  30,  1978  at  a  total  cost  not  to  exceed  $3,200.00. 
On  motion  duly  made  and  seconded,  it  was 

"VOTED:  that,  without  public  advertising,  there  be  entered  into  with 
American  Service  Co.,  Inc.,  799  Hancock  Street,  Qui ncy, 
Massachusetts,  a  contract  for  the  inspection  and  testing 
of  fire  alarm  systems  as  well  as  maintaining  and  servicing 
these  systems  at  the  Central  Library  building  and  at  various 
other  locations  in  the  Library  System,  as  specified  in  the 
specifications,  during  the  period  July  1,  1977  through 
June  30,  1978  at  a  total  cost  not  to  exceed  three  thousand 
two  hundred  dollars  and  no  cents  ($3,200.00)." 


78 


79 


The  Clerk  reported  that  it  was  necessary  to  have  a  vote  to  award  a 
contract  without  public  bidding  for  the  rental  of  certain  data  processing 
equipment  from  the  IBM  Corporation.  He  stated  that,  while  the  vote  would 
be  taken  for  rental  of  this  equipment,  that  it  might  prove  preferable  to 
lease  this  equipment  during  the  coming  year.  By  leasing  this  equipment, 
the  Library  would  accrue  more  equity  in  the  hardware  and  might  want,  at^ 
a  future  date,  to  purchase  some  of  this  hardware  outright.  Following  dis- 
cussion and  on  motion  duly  made  and  seconded,  it  was 

"VOTED:  that  there  be  entered  into,  without  public  advertis- 
ing, with  International  Business  Machines  Corporation, 
610  Lincoln  Street,  Waltham,  Massachusetts,  a  con- 
tract for  rental  of  certain  data  processing  equipment 
during  the  period  July  1,  1977  through  June  30,  1978, 
the  total  rental  thus  charged  to  be  subject  to  the 
terms,  agreements,  and  conditions  set  forth  in  said 
contract." 

The  Director  stated  that  it  was  necessary  to  have  a  vote  authorizing 
the  rental  of  space  at  the  New  England  Deposit  Library.  Following  discus- 
sion and  on  motion  duly  made  and  seconded,  it  was 

"VOTED:  that  there  be  entered  into  with  the  New  England  Deposit 
Library,  135  Western  Avenue,  Allston,  Massachusetts, 
an  agreement  for  the  rental  during  the  period  July  1, 
1977  through  June  30,  1978  of  storage  space  therein  for 
books  and  other  library  materials  belonging  to  the 
Boston  Public  Library,  in  accordance  with  the  rates  for 
storage  space  formally  adopted  by  the  governing  board 
of  said  New  England  Deposit  Library." 

The  Director  stated  that  for  the  past  several  years,  premises  have 
been  leased  at  Taunton  for  the  Eastern  Massachusetts  Regional  Library  System 
bookmobile  center.  The  agent  for  this  property  has  requested  an  increase 
in  the  rental  of  $75  per  month.  The  Director  recommended  that  action  be 
deferred  in  this  matter.  He  said  that,  while  this  matter  does  not  affect 
the  City's  budget,  he  did  have  some  reservations  as  to  the  justification  of 
this  increase. ^  He  proposed  to  take  up  this  matter  with  the  agent  for  the 
property  in  question  and  stated  that  he  would  bring  this  matter  up  for 
reconsideration  at  a  future  meeting. 

The  Director  recommended  that  a  contract  be  entered  into  for  the  leas- 
ing of  premises  at  North  Andover  for  the  Eastern  Massachusetts  Regional 
Library'  System  bookmobile  center.  He  stated  that  this  space  was  very  satis- 
factory. Following  discussion  and  on  motion  duly  made  and  seconded,  it  was 

"VOTED:  that  the  Board  of  Trustees  in  charge  of  the  Library  De- 
partment of  the  City  of  Boston,  acting  in  the  name  of 
and  for  the  City  of  Boston,  does  hereby  accept  an  instru- 
ment of  lease  by  and  between  the  TOWN  OF  ANDOVER,  MASSA- 
CHUSETTS and  the  CITY  OF  BOSTON  of  the  premises  at  the 
Theatre  Building,  #9/11  Essex  Street,  Andover,  Massachu- 
setts, subject  to  the  rental,  terms,  agreements,  condi- 
tions, and  covenants  set  forth  in  said  instrument  of 
lease; 


I 


I 


and 


M 

o 


i 


I 


1 


VOTED:   that  Philip  J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  name  of  the  Board  of 
Trustees  in  charge  of  the  Library  Department  of  the  City 
of  Boston  to  execute  said  instrument  in  duplicate." 


The  Director  stated  that  it  was  necessary  at  this  time  for  the  City  to 
enter  into  contracts  with  several  booksellers.  On  motion  duly  made  and 
seconded,  it  was 

"VOTED:  that,  without  public  advertising,  contracts  be  entered 
into  for  purchase  of  books  and  certain  other  library 
materials  during  the  period  July  1,  1977  through  June 
30,  1978  with  the  following  contractors,  subject  to  the 
terms,  agreements,  and  conditions  set  forth  in  said 
contracts: 

Xerox  University  Microfilms 
Ann  Arbor,  Michigan; 

U.S.  Historical  Documents  Institute,  Inc. 

Hoi  linger  Corp. 

Both  of  Arlington,  Virginia; 

Indiana  University 
Blooming ton,  Indiana; 

J.S.  Canner  &  Co. 

Carl  Fischer,  Inc. 

G.K.  Hall  ^   Co. 

Music  Center  of  Boston 

R.L.  Polk  ft  Cc. 

Standard  &  Poor's  Corporation 

Starr  Book  Company,  Inc. 

Worldwide  Books,  Inc. 

All  of  Boston,  Massachusetts; 

Benchmark  Films 

Combined  Book  Exhibit,  Inc. 

Both  of  Briarcliff  Manor,  New  York; 

H.W.  Wilson  Co. 
Bronx,  New  York; 

Nathaniel  Dame  Pi   Company,  Inc. 
General  Microfilm  Co. 
Harvard  Cooperative  Society,  Inc. 
All  of  Cambridge,  Massachusetts; 


I 


80 


81) 


American  Library  Association 

Center  for  Rest&rch  Libraries 

Commerce  Clearing  House,  Inc. 

Coronet  Films 

Encyclopaedia  Britannica  Educational  Corporation 

Field  Enterprises  Educational  Corporation 

International  Film  Bureau,  Inc. 

Society  for  Visual  Education,  Inc. 

All  of  Chicago,  Illinois; 

H.R.  Huntting  Company,  Inc. 
Chicopee  Falls,  Massachusetts; 

Yankee  Book  Peddler,  Inc. 
Contoocook,  New  Hampshire; 

The  Eastin-Phelan  Distributing  Corporation 
Davenport,  Iowa; 

Gale  Research  Company 
Detroit,  Michigan; 

Prentice-Hall,  Inc. 
Englewood  Cliffs,  New  Jersey; 

New  Day  Films 

Open  Circle  Cinema 

Both  of  Franklin  Lakes,  New  Jersey; 

Walt  Disney  Educational  Materials  Co. 
Glendale,  California 

Eccentric  Circle  Films 
Greenwich,  Connecticut; 

AIMS  Instructional  Media  Service 
Hollywood,  California; 

Reprint  Distribution  Service,  Inc. 
Kent,  Connecticut; 

Centron  Educational  Films 
Lawrence,  Kansas; 

Sundance  Paperback  Distributors 
Littleton,  Massachusetts; 

BFA  Educational  Media 
Churchill  Films,  Inc. 
Both  of  Los  Angeles,  California 

Xerox  Films,  Xerox  Education  Publications 
Middletown,  Connecticut; 

Select  Press  Book  Service 
Mil  ford.  New  Hampshire; 


I 


I 


c 


I 


I 


I 


I 


Kraus-Thomson  Organization  Limited 
Millwood,  New  York; 

Macmillan  Films,  Inc. 
Mount  Vernon,  New  York; 

Research  Publications,  Inc. 
New  Haven,  Connecticut; 

Dimondstein  Book  Company,  Inc. 
New  Rochelle,  New  York; 

ACI  Films,  Inc. 
AMS  Press  Inc. 
CBS  Records,  Div.  of  Columbia  Broadcasting,  Inc. 

Carousel  Films,  Inc. 
Contemporary/McGraw-Hill  Films 

Film  Images,  Inc. 

Garland  Publishing  Inc. 

Grolier  Educational  Corp. 

Impact  Films 

International  Film  Foundation 

Johnson  Reprint  Corporation 

Larousse  &  Company,  Inc. 

Learning  Corporation  of  America 

Macmillan  Library  Services     _ 

McGraw-Hill  Book  Company,  a  division  of  McGraw-Hill,  inc, 

Musical  Heritage  Society 

NBC  Educational  Enterprises,  Inc. 

National  Record  Plan 

New  Yorker  Films 

Peters  International,  Inc. 

Phoenix  Films,  Inc. 

Practicing  Law  Institute 

Readex  Microprint  Corporation 

Sterling  Educational  Films 

Taylor  Carlisle  Bookstore,  Inc. 

Texture  Films 

Time-Life  Films,  Inc. 

Tri continental  Film  Center 

Ursus  Books  Ltd. 

Westinghouse  Learning 

All  of  New  York,  New  York; 

Lucerne  Films,  Inc. 
North  Bergen,  New  Jersey; 

Center  for  Cassette  Studies,  Inc. 
North  Hollywood,  California; 

Royal  Distributors 

North  Quincy,  Massachusetts; 


82 


83 


Perennial  Education 
Northfield,  minois; 

William  Sal  loch 
Ossining,  New  York; 

Stechert  Macmillan,  Inc. 
Pennsauken,  New  Jersey; 

Eastern  Book  Company 
Portland,  Maine; 

Creative  Film  Society 
Reseda,  California; 

Lawyers  Co-operative  Publishing  Co. 
Rochester,  New  York; 

West  Publishing  Company 
St.  Paul,  Minnesota; 

Bell  K   Howell,  Micro  Photo  Division 
Salisbury,  Connecticut; 

Pyramid  Film  Producers 
Santa  Monica,  California; 

Disclosure,  Inc. 

Silver  Spring,  Maryland; 

The  Baker  &  Taylor  Co. 
Somerville,  New  Jersey; 

Warren  Schloat  Productions,  Inc. 
Tarry town.  New  York; 

Graphic  Microfilm,  Inc. 
Waltham,  Massachusetts; 

Bureau  6f  National  Affairs,  Inc. 
National  Geographic  Society 
Congressional  Information  Service 
All  of  Washington,  D.C. 

Weston  Woods  Studios,  Inc. 
Weston,  Connecticut; 

Connecticut  Films,  Inc. 
Westport,  Connecticut; 

Wombat  Films 

White  Plains,  New  York; 

Colonial  Williamsburg  Foundation 
Williamsburg,  Virginia; 


I 


I 


C 


1 


I 


I 


I 


Brodart,  Inc. 
wnHamsport,  Pennsylvania; 

Films  Incorporated 
wnmette,  minois; 

Scholarly  Resources,  Inc. 
Wlllmlngton,  Delaware; 

and 

Parnassas  Book  Service 
Yarmouth  Port,  Massachusetts." 

The  Director  reported  that  the  Mayor's  budget  recommendation  for  fiscal 
vear  978  represents  a  reduction  of  $400,000  over  this  year's  reduced  level 
of  $8  9  million.  (The  approved  budget  for  fiscal  1977  was  $9.4  i^illion.) 
There  is  a  possibi  ity  that  the  Library  will  get  some  support  from  the 
Write  n  CoSttee.  The  Director  reported  that  he  had  attended  a  meeting 
which  the  Mayor  had  called  for  Department  Heads  and,  in  that  meeting,  the 
M  Jor  mphaslzed  that  the  budget  will  be  strictly  jd^'^?;;^^^^^,,,;^^^  °]^f  "-^ 
pointed  out  that  the  Library  had  expanded  service  to  the  f "era  pub  c  in 
decent  years  and  he  acknowledged  that  the  reduced  level  of  ^""ding  will 
present  major  problems.  He  pointed  out  that  committees  ^f^  been  appointed 
to  make  recommendations  regarding  the  placement  and  use  of  the  new  General 
Library  Book  Catalog  and  he  emphasized  the  need  for  the  best  PO«ibe  or- 
ganization to  compensate  for  the  reduced  level  o^.^^^t;  "9-  A  discuss  on 
followed,  during  which  the  Director  referred  to  the  bills  presently  be^ng 
considered  that  would  Increase  federal  and  state  aid  to  libraries,  ine 
Director  participated  in  a  meeting  with  Senator  Kelly,  who  assured  this 
J^oup  that  hi  JS^ittee  will  report  the  State  Aid  bill  out  favorably  with 
a  recommended  funding  not  less  than  what  was  recommended  by  the  Senate  and 
House  Administration  Committee. 

The  Children's  Books  International  III  program  is  scheduled  for  May 
15,  16  and  17   The  program  this  year  Includes  several  distinguished  artists. 

Dissolved  at  5:30  p.m. 


Minutes  of  Annual  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Monday,  May  2,  1977 


The  Annual  meeting  of  the  Trustees  of  the  Public  Library  as  an  Ad- 
ministrative  Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at 
4:25  p.m. 


B4 


85 


Present:  Messrs.  Maher,  Murray,  Parker  and  Mrs.  Whi^^; J^^^^^f^- .  ^^T 
so  present  were  Sally  Beecher  and  John  Adams,  representing  the  Professional 
Staff  Association,  and  other  members  of  the  public. 

The  President,  Mr.  Parker,  presiding. 

The  Administrative  Agency  then  proceeded  to  elect  viva  voce  its  of- 
ficers for  the  ensuing  year. 

First  Vote  for  President 

Mr  Maher  voted  present,  Monsignor  Murray  voted  for  Frank  B.  Maher, 
Mr'  Parker  voted  for  Frank  B.  Maher,  and  Mrs.  White  voted  for  Frank 
B.  Maher;  and  Frank  B.  Maher  was  declared  elected  President. 

First  Vote  for  Vice  President 

Mr  Maher  voted  for  Sidney  R.  Rabb,  Monsignor  Murray  voted  for  Sidney 
RRabb  Mr  Parker  voted  for  Sidney  R.  Rabb,  and  Mrs.  White  vote  for 
Sidney  R.  Rabb;  and  Sidney  R.  Rabb  was  declared  elected  Vice  President. 

First  Vote  for  Clerk 

Mr  Maher  voted  for  Liam  M.  Kelly,  Monsignor  Murray  voted  for  Liam  M. 
Kelly,  Mr.  Parker  voted  for  Liam  M.  Kelly,  and  Mrs.  White  voted  for 
Liam  M.  Kelly;  and  Liam  M.  Kelly  was  declared  elected  Clerk. 

First  Vote  for  Clerk  Pro  Tern 

Mr  Maher  voted  for  Philip  J.  McNiff,  Monsignor  ^\u^|:;?y  voted  for 
Philip  J.  McNiff,  Mr.  Parker  voted  for  Philip  J.  McNiff,  and  Mrs.  White 
voted  for  Philip  J.  McNiff;  and  Philip  0.  McNiff  was  declared  elected 
Clerk  Pro  Tern. 

On  motion  duly  made  and  seconded,  it  was 


I 


I 


BUILDINGS 

Msgr.  Murray,  Chairman 
Mr.  Maher 
Mr.  Parker 
Mr.  Rabb 
Mrs.  White 


FINANCE 

Mr.  Maher,  Chairman 
Mr.  Parker 
Msgr.  Murray 
Mr.  Rabb 
Mrs.  White 


PERSONNEL 

Mr.  Rabb,  Chairman 
Mr.  Maher 
Msgr.  Murray 
Mr.  Parker 
Mrs.  White 


ThP  President  stated  that  the  Trustees  as  the  appointive  body  must  take 


"VOTED:  that  we,  the 


O 


ZUAX.  we,    trie    Muoucco   w. 

ing  appointive  authority 

a+  fho  I  ihrarv.  do  aODOi 


Trustees  of  the  Boston  Public  Library,  hav- 
e   authority  over  the  Civil  Service  personnel 


the  v^  I  V  I  I  jciY.v-v-  r'v-- 

of  our  members,  Frank  B 

.       •      _  _ I . 


in  accordance 


and 


FURTHER 
VOTED: 


I 


I 


at  the  Library,  do  appoint  one  of  our  members,  Frank  i 
Maher.  Trustee,  to  hold  and  conduct  hearings  in  accor 
with  Chapter  31  of  the  General  Laws  whenever  the  said 
hearings  are  deemed  necessary; 

that  in  tho  event  of  the  unavailability  of  Frank  B.  Maher, 
Sidney  R  Rabb!  Trustee,  is  hereby  authorized  to  conduct 
the  abcve-.-entioned  hearings;  this  power  to  be  valid  on  y 
until  the  expiration  or  appointment  of  any  member  of  this 
Board." 

The  President  then  appointed  Liam  M.  Kelly  as  Secretary  of  Committees 
and  Philip  j!  McNiff  as  Secretary  of  Committees  Pro  Tem  to  serve  until  the 
next  annual  meeting. 

Dissolved  at  4:40  p.m. 


'VOTED: 


and  "VOTED: 


that  any  member  of  the  Board  of  Trustees  be  and  hereby 
is  authorized  to  sign  on  behalf  of  the  Board  bills,  spe- 
cial drafts,  and  payrolls  of  the  Library." 

that,  until  the  next  annual  meeting,  the  President,  or 
Vice  President,  or  in  the  inability  of  either,  any  member 
of  the  Board,  and  by  delegation  the  Director,  or  the 
Secretary  of  the  Trustees,  be  and  hereby  is  authorized 
to  sign  any  and  all  contracts  voted  to  be  made  by  the 
Board  in  the  name  and  behalf  of  the  City  of  Boston  and 
any  and  all  communications  in  connection  with  the  award 
of  contracts  so  voted  or  recommended  to  be  so  voted  and 
to  authorize  payments  under  contracts  so  voted. 


The  President  stated  that  membership  on  Standing  Committees  for  the 
ensuing  year  should  be  as  follows: 


Secretary 


The  Clerk  qualified  for  office  by  taking  the  following  oath: 

I,  Liam  M.  Kelly,  solemnly  swear  that  I  will  well  ^"^  ^^^'f^^^^J^^ 
perform  all  the  duties  incumbent  upon  me  as  Clerk  of  ^"^^"^^^^^ 
of  the  Public  Library  of  the  City  of  Boston;  so  help  me  God. 


I 


Sworn  and  subscribed  to  before  me  this  2nd  day  of  May  A. D.  1977 
at  Boston,  Suffolk  County,  s.s.,  Massachusetts 


I 


Notary  Public 


-.-^.;--*-=Br^' 


86 


8f 


The  Clerk  Pro  Tem  qualified  for  office  by  taking  the  following  oath: 

I,  Philip  J.  McNiff,  soler^nly  swear  that  I  will  well  and  faith- 
fully perform  all  the  duties  incumbent  upon  me  as  Clerk  Pro  Tem  of 
the  Trustees  of  the  Public  Library  of  the  City  of  Boston,  so  help 
me  God. 


Sworn  and  subscribed  to  before  me  this  2nd  day  of  May  A.D.  1977 
at  Boston,  Suffolk  County,  s.s.,  Massachusetts. 


Notary  Public 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Thursday,  June  23,  1977 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  4:40  p.m. 

Present:  Messrs.  Maher,  Murray,  Rabb,  and  Mrs.  White,  Trustees.  Also 
present  were  Dorothy  Martin  and  Toby  Paff,  representing  the  Professional 
Staff  Association. 

The  President,  Mr.  Maher,  presiding. 

Approval  of  expenditures  for  services  and  supplies,  and  of  payments  of 
bills  for  services  and  supplies  was  confirmed  for  the  months  of  March,  April 
and  May,  1977  as  follows: 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  service  and  supplies  were 
authorized  to  be  charged  as  follows  for  the  months  of  March,  April  and  May, 
1977,  provided  that  expenditures  from  City  Appropriation  have  the  approval  of 
the  City  Auditor: 


March 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and 
Obligations 

TOTAL 


$583,392.87 

76,170.97 

9,988.81 

83,240.58 

fi00.20 


April 


$464,849.83 

60,924.55 

3,552.34 

69,729.57 

10.50 


May 


$564,647.32 

63,829.82 

2,698.74 

217,186.51 

215.00 


I 


I 


O 


I 


I 


I 


I 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 

TOTAL 

Gifts  for  Current  Use 

Special  Appropriations 

Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

TOTAL 


$  1,951.14 

1,706.24 

10,290.54 

$  13,947.92 

$    560.40 


$  1,004.19 

678.60 

7,282.01 

$  8,964.80 


$ 


99.21 


$  1,289.50 

596.27 

4,888.85 

$  6,774.62 

$     30.81 


$136,352.92 
10,590.76 
46,148.06 


$  80,705.93 

5,053.73 

36,904.93 


$  25,997.48 

7,165.64 

47,491.26 


$193,091.74    $122,664.59    $  80,654.38 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be 
charged  as  follows  for  the  months  of  March,  April  and  May,  1977,  provided 
that  payment  of  bills  from  City  Appropriation  has  the  approval  of  the  City 
Auditor: 


March 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and 
Obligations 


$583,392.87 

80,482.11 

24,134.81 

83,240.58 

3,478.00 


April 


$464,849.83 

105,168.49 

40,770.19 

69,729.57 

23,442.75 


May 


$564,647.32 

65,582.57 

26,128.13 

217,186.51 

168,134.58 


TOTAL 


$774,728.37    $703,960.83  $1  041 ,679.11 


To  Trust  Funds 


Contractual  Services  $  1,634.14 
Supplies  and  Materials  949.18 
Books  10,290.54 


TOTAL 


Gifts  for  Current  Use 

Special  Appropriation 

Eastern  Regional  Public 
Library  System 


$  12,873.86 


$ 


560.40 


$  1,147.19 

934.27 

7,282.01 

$  9,363.47 

$     99.21 


$  1,288.25 
2,658.01 
4,888.85 

$  8,835.11 

$     30.81 


$753,393.43   $599,066.79   $848,577.39 


88 


89 


Books 

Supplies  and  Materials 

Personnel  Services 

TOTAL 


$136,352.92 

4,964.67 

46,148.06 


$  80,705.93 

177,807.03 

36,904.93 


$  25,997.48 

7,165.64 

47,491.26 


I 


$187,465.65       $295,417.89         $  80,654.38 


I 


and 


The  Director  stated  that  it  was  necessary  to  have  votes  for  the  author- 
ization of  the  signing  of  the  payrolls  throughout  the  summer  months.  On 
motion  duly  made  and  seconded,  it  was 

"VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  July  11,  1977." 

"VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  August  8,  1977." 

"VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assis- 
tant Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the 
Director,  be  and  hereby  is  authorized  to  sign  the  payrolls 
of  the  Library  in  representation  of  the  Trustees  for  a 
period  not  to  exceed  four  weeks  from  September  5,  1977." 

The  Director  stated  that  it  was  necessary  to  have  a  vote  authorizing 
coverage  for  signatures  during  the  absence  of  the  Director.  On  motion  duly 
made  and  seconded,  it  was 


and 


o 


I 


I 


I 


I 


"VOTED:  that  effective  June  24,  1977  through  September  12,  1977 
in  any  absence  of  the  Director,  and  Librarian,  Philip  J. 
McNiff,  the  name  of  Liam  M.  Kelly,  Assistant  Director,  be 
substituted  for  that  of  the  Director,  and  Librarian,  in 
all  votes  taken  by  the  Board  of  Trustees  whenever  the 
Director  and  Librarian  has  been  authorized  to  accept  gifts, 
payments  made  in  recognition  for  special  services  ren- 
dered, and  payments  received  for  publications  and  prints 
executed  under  Library  sponsorship  which  in  amount  are 
not  more  than  two  thousand  five  hundred  dollars  ($2,500); 
to  make  authorized  expenditures  from  principal  and/or 
income  of  certain  trust  funds;  to  enter  Into  contracts 
on  behalf  of  the  Board  when  such  contracts  have  been 
authorized  by  the  Board;  and  to  authorize  payments  under 
contracts  entered  into." 

The  Director  reviewed  the  budget  crisis  which  the  Library  had  faced 
midway  through  the  fiscal  year.  He  said  he  was  pleased  to  report  that  the 
Library  would  meet  the  goal  of  reducing  its  spending  for  this  fiscal  period 
by  $500,000.  About  $100,000  of  this  was  saved  in  the  heat,  light  and  power 
account,  the  remainder  in  personnel  accounts.  He  said  that  this  substantial 
saving  had  been  accompanied  by  considerable  sacrifice  by  all  of  the  staff. 

On  the  budget  for  fiscal  1978,  the  Director  said  that  the  budget  has 
been  resubmitted  to  the  Council.  As  far  as  the  Library  is  concerned,  the 
resubmitted  budget  remained  the  same.  Recently,  members  of  the  Budget 
Office  had  requested  that  the  non-personnel  budget  be  re-examined  for  the 
possibility  of  submitting  a  supplemental  budget  for  the  Library.  The  Library 
identified  $120,000  of  absolutely  necessary  additional  funding.  The  staffing 
pattern  approved  in  the  Mayor's  budget  is  511.  The  Director  said  that  there 
was  no  way  that  this  quota  can  accommodate  the  needs  of  the  new  branches, 
and  because  of  the  lack  of  personnel,  the  collections  of  these  new  branches 
will  not  be  ready,  despite  the  receipt  of  $50,n00  in  federal  funds.  However, 
with  the  beginning  of  the  new  fiscal  year,  certain  unfilled  positions  will 
now  be  filled.  In  some  instances  people  have  already  been  selected  and  these 
people  will  now  move  to  these  new  positions.  In  addition,  several  other 
absolutely  necessary  appointments  will  have  to  be  made.  The  new  budget 
with  respect  to  the  personnel  account  will  probably  be  $120,000  lower  than 
the  reduced  fiscal  year  1976  budget. 

The  Director  expressed  the  hope  that  new  money  would  be  forthcoming  for 
Sunday  opening  in  the  fall.  He  also  expressed  some  hope  for  passage  of  an 
increased  state  aid  bill.  New  federal  legislation  has  provision  for  the 
bigger  urban  libraries.  This  legislation  has  gone  to  a  conference  committee. 
There  is  also  new  federal  legislation  under  Title  IIC  of  the  Higher  Education 
Act  which  would  bring  some  money  to  the  Boston  Public  Library.  This  bill 
is  also  in  conference  committee  at  present. 

Dissolved  at  5:30  p.m. 


90 


91 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Wednesday,  September  14,  1977 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an 
Administrative  Agency  of  the  City  of  Boston  was  held  in  the  Trustees 
Room  at  5:30  p.m. 

Present:  Messrs.  Maher,  Rabb,  and  Mrs.  White,  Trustees.  Also 
were  two  members  of  the  public  and  a  representative  of  the  Professional 
Staff  Association. 

The  President,  Mr.  Maher,  presiding. 

The  minutes  of  the  regular  meetings  of  April  15,  1977  and  June 
23,  1977,  as  presented,  were  approved.  The  minutes  of  the  Annual  Meeting 
on 'May  2,  1977,  as  presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the 
authority  delegated  to  him  by  the  Trustees,  expenditures  for 
services  and  supplies  were  authorized  to  be  charged  as  follows 
for  the  months  of  June  and  July,  1977,  provided  that 
expenditures  from  City  Appropriation  have  the  approval  of  the 
City  Auditor: 


June 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total : 


To  Trust  Funds 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total : 
Gifts  for  Current  Use 

Eastern  Regional  Public  Library 
System 

Rooks 

Supplies  and  Materials 

Personal   Services 

Total : 


$502,602.60 

91,103.19 

1,100.95 

138,400.30 
10.50 

$733,275.54 


$    600.00 

2,910.34 

200.38 

22,890.42 

100.00 

$  26,701.14 

$     62.37 


July 


$419,111.62 

252,694.74 

28,951.37 

48.563.04 


$749,320.77 


$- 


7,231.69 
3,165.84 


$  10,397,53 
$     32.37 


$  79,681.28 
12,915.92 
50,203.52 

$142,800.72 


$  26,421.39 
45,250.94 
45,041 .76 

$116,714.09 


I 


I 


o 


I 


I 


Following  approval  by  the  Director  and  in  accordance  with  the 
authority  delegated  to  him  by  the  Trustees,  payment  of  bills 

was  authorized  to  be  charged  as  follows  for  the  months  of 
June  and  July,  1977,  provided  that  payiient  of  bills  from 

City  Anpropriation  has  the  approval  of  the  City  Auditor: 

June  July 
To  City  Appropriation 

Personal  Services              $502,602.60  $419,111.62 

Contractual  Services             137,702.17  640. 7o 

Supplies  and  Materials  53,590.49         

Books  133,450.30         

Current  Charges  and  Obligations     14,652.41         

Total:        $357,006.97  $419,761.33 
To  Trust  Funds 

Personal  Services              $    600.00  "Z'oZT'rn 

Contractual  Services              2,910.34  7,231.69 

Supplies  and  Materials              200.33  '"I""""ZT 

Books                          22,890.42  3.165.84 

Current  Charges  and  Obligations       1^0.00        

Total:        $  26,701.14  $  10,397.53 

Gifts  for  Current  Use           $     62.87  $     32.37 

Fastern  Regional  Public 
Library  System 

Books                        $  79,631.23  $  26,421.39 

Suoplies  and  Materials            11,504.83  "ITn^ii'^c 

Personal  Services                50,203.52  ^5,041.76 

Total:        $141,389.63  $  71,563.15 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting 
0^  the  Board  was  approved  as  follows: 

On  2  June  1977 


Payroll  authorization  vote: 


I 


I 


"VOTED:  that  subject  to 
accordance  with 
of  Chapter  3  of. 
Philip  J.  McNiff 
Liam  M.  Kelly,  A 
of  the  Trustees. 
Director,  or  Kev 
to  the  Director, 
sign  the  payroll 
of  the  Trustees 
weeks  from  June 


the  approval  of  the  Mayor  in 
the  provisions  of  Section  22 
the  Revised  Ordinances  of  1961 
,  Director,  or  upon  his  delegation 
ssistant  Director,  and  Secretary 

or  John  J.  Doherty,  Assistant 
in  T.  FitzPatrick,  Assistant 

be  and  hereby  is  authorized  to 
s  of  the  Library  in  representation 
for  a  period  not  to  exceed  four 
13,  1977." 


92 


93 


Contract  for  opnration  and  servicinn  of  heating,  ventilating,  and  air 
conditioning  systems,  electrical  systems  and  equipment,  as  well  as _ 
plumbing  systems: 


I 


I 


'VOTED:  that  there  be  entered  into  with  Bal 
Street,  Newton,  Massachusetts,  the 
eligible  bidder  in  the  public  biddi 
operation  and  servicing  of  heating, 
conditioning  systems,  electrical  sy 
well  as  plumbing  systems,  throughou 
during  the  period  July  1,  1977  thro 
a  total  cost  not  to  exceed  one  hund 
one  hundred  seventy-two  dollars  and 
($146,172.48)." 


CO,  Inc.,  160  Charlemont 
lowest,  responsible  and 
ng ,  a  contract  for  the 

ventilating,  and  air 
stems  and  equipment,  as 
t  the  Library  System 
ugh  June  30,  1978,  at 
red  forty-six  thousand 

forty-eight  cents 


M 

O 


COriTRACT  FOr^  THREE  PA1EL  TRUCKS  AilD  THREE   STATION  llAGOriS: 


"VOTED: 


that  there  be  entered  into  with  Bonnell  Motors,  inc., 
353  Cambridge  Street,  Winchester,  Massachusetts,  the 
lowest  eligible  and  responsible  bidder  in  the  public 
bidding,  a  contract  for  leasing  of  three  panel  trucks 
and  three  station  wagons  during  the  period  July  1,  1977 
through  June  30,  1978  at  the  following  rates: 


Panel  Trucks 
Station  Wagons 


Monthly  Lease  Cost 
per  Vehicle 

$285.00 
$265.00 


Mileage  Charge 
per  Mile 


I 


I 


Contract  for  supplying  and  delivering  MARC  II  Catalog  Products  and  services 


"VOTED:  that  there  be  entered  into  with  Inforonics,  Inc.,  550  Newtown 
Road,  Littleton,  Massachusetts,  the  sole  bidder  in  the  public 
bidding,  a  service  contract  for  supplying  and  delivering  Marc 
II  catalog  products  and  services  during  the  period  July  1,  1977 
through  June  30,  1978,  the  total  fee  thus  charged  to  be  subject 
to  the  terms,  agreements,  and  conditions  set  forth  in  said 
contract." 

Contract  for  supplying  and  delivering  MARC  II  catalog  products  and 
services  for  ttie  Eastern  Massachusetts  Regional  Library  System: 

"VOTED:  that  there  be  entered  into  with  Inforonics,  Inc.,  550  Newtown 
Road,  Littleton,  Massachusetts,  the  sole  bidder  in  the  public 
bidding,  a  service  contract  for  supplying  and  delivering  Marc 
II  catalog  products  and  services  for  the  Eastern  Massachusetts 
Regional  Library  System  during  the  Period  July  1,  1977  through 
June  30,  1978,  the  total  fee  thus  charged  to  be  subject  to  the 
terms,  agreements,  and  conditions  set  forth  in  «^aid  contract." 

Contract  for  the  leasing  of  two  panel  trucks  and  one  station  wagon 
for  the  Eastern  Massachusetts  Regional  Librarv  System: 


"VOTED 


$ 
$ 


.12 
.12." 


Contract  for  the 
with  air  con( 


the  operation  and  servicing  of  water  systems  associated 
ditioning  and  heating  systems : 


that  there  be  entered  into  with  Bonnell  Motors*,  Inc.,  353 
Cambridge  Street,  Winchester,  Massachusetts,  the  sole  bidder  in 
the  public  bidding,  a  contract  for  leasing  of  two  panel  trucks 
and  one  station  wagon  for  the  Eastern  Massachusetts  Regional 
Library  System  during  the  period  July  1,  1977  through  June  30, 
1978  at  the  following  rates: 


"VOTED:   that  there  be  entered  into  with  New  England  Systems  &  Supply, 

Inc.,  1542  Columbus  Avenue,  Roxbury,  Massachusetts,  the  lowest, 
responsible  and  eligible  bidder  in  the  public  bidding,  a  service 
contract  for  the  operation  and  servicing  of  water  systems  associated 
with  air  conditioning  and  heating  systems  at  various  locations 
throughout  the  Library  System  during  the  period  July  1,  1977 
through  June  30,  1978  at  a  total  cost  not  to  exceed  one  thousand 
nine  hundred  twenty  dollars  and  no  cents  ($1,920.00)." 

Contract  for  the  cleaning  of  windows: 


Panel  Trucks 
Station  Wagons 


Monthly  Lease  Cost 
per  Vehicle 

$285.00 
$265.00 


Mileage  Charge 
per  Mile 

$  .12 
$  .12." 


Contract  for  the  rental  of  miscellaneous  uniforms: 


"VOTED:  that  there  be  entered  into  with  Boston  Window  &  Floor  Cleaning 
Co.,  Inc.,  253  Summer  Street,  Boston,  Massachusetts,  the  lowest, 
responsible  and  eligible  bidder  in  the  public  bidding,  a  contract 
for  the  cleaning  of  windows  during  the  period  July  1,  1977  through 
June  30,  1978  at  library  buildings  designated  under  Group  I  of 
the  specifications  at  a  cost  not  to  exceed  ten  thousand  six 
hundred  fifteen  dollars  and  no  cents  ^"!0,615.00) . " 


I 


I 


"VOTED:   that  there  be  entered  into  with  Coverall  Service  Co.,  Inc., 
73  Addison  Street,  East  Boston,  Massachusetts,  the  sole 
bidder  in  the  public  bidding,  a  contract  for  the  rental  of 
miscellaneous  uniforms  during  the  period  July  1,  1977 
through  June  30,  1978  at  prices  per  unit  as  follows: 


Two  (2)  shirts,  two  (2) 

Two  (2)  overalls  (per) 

Two  (2)  dresses  (per) 

Two  (2)  blazers  (per) 


pants  per  man 


$1 .50  per  week 
$1 .00  per  week 
$1 .00  per  week 
$4.50  per  week." 


94 


95 


On  31  August  1977 

Contract  for  rental  and  maintenance  of  certain  microfilm  readersi 

"VOTED:   that  there  be  entered  into  vith  Inforonics,  Inc., 
550  Newtown  Road,  Littleton,  Massachusetts,  the 
lowest,  eligible,  responsible  and  respor-ive 
bidder,  a  contract  for  rental  and  maintenance  of 
certain  nicrofilin  readers  for  Central  and  Branch 
Library  catalog  system,  as  specified  in  the 
specifications  under  Group  B,  during  the  period 
August  1,  1977  through  June  30,  1978,  at  a  total 
cost  not  to  exceed  twenty  thousand  dollars  and  no 
cents  ($20,000.00)." 


Vote  to  Reject  Bids  (Microfilm  Readers): 

"VOTED:   that  there  be  and  hereby  is  rejected  the  sole  bid 
submitted  in  the  public  bidding  of  July  19,  1977 
for  rental  and  maintenance  of  certain  raicrofil-ra  readers 
for  Central  and  Branch  Library  catalog  system,  as 
specified  under  Group  A  of  the  specifications." 

Vote  for  a  contract  for  rental  of  certain  data  communications  terminals 
during  the  period  July  15,  1977  through  June  30,  1978: 

"VOTED:   that  there  be  entered  into  with  Western  Union  Data 
Services  Company,  84  Curamings  Park,  Woburn, 
Massachusetts,  the  sole  bidder  in  the  public 
bidding,  a  service  contract  for  rental  and 
maintenance  of  certain  data  communl cation.'? 
terminals  during  the  period  July  15,  1977 
through  June  30,  1978  at  a  total  cost  not  to 
exceed  thirteen  thousand  four  hundred  eighteen 
dollars  and  thirty-five  cents  ($13,A18.35)  for 
eleven  and  one-half  months,  the  total  cost  for 
twelve  months  not  to  exceed  fourteen  thousand  two 
dollars  and  eighty  cents  ($14,002.80)." 

Contract  for  supplying  and  delivering  library  binding  end  papers: 

"VOTED:   that  there  be  entered  into  with  Arcon  Coating  Mills  Inc., 
3067  New  Street,  Oceanside,  New  York,  the  sole  bidder  in 
the  public  bidding,  a  contract  for  supplying  and 
delivering  library  binding  end  papers,  as  specified  in 
the  specifications,  at  a  total  cost  not  to  exceed  four 
thousand  six  hundred  one  dollars  and  seventy-one  cents 
($4,601.71) 


I 


I 


Two  contracts  for  miscellaneous  offset  paper  supplies: 


"VOTED: 


That  there  be  entered  in 
Paper  Company,  Inc.,  281 
Massachusetts,  the  lowes 
and  responsive  bidder  in 
contract  for  supplying  a 
offset  paper  supplies  as 
numbered  2,  3,  and  6  of 
total  cost  not  to  exceed 
nine  dollars  and  ninety 


to  with  The  Century 

Summer  Street,  Boston, 
t  eligible,  responsible, 

the  public  bidding,  a 
nd  delivering  miscellaneous 

specified  under  items 
the  specifications,  at  a 

eleven  thousand  ninety- 
cents  ($11,099-^0)." 


O 


"VOTED: 


I 


I 


That  there  be  entered  into  with  Colonial  Paper 
Company,  20-30  Freeport  Way,  Boston,  Massachusetts, 
the  lowest,  eligible,  responsible,  and  responsive 
bidder  in  the  public  bidding,  a  contract  for 
supplying  and  delivering  miscellaneous  offset 
paper  supplies  as  specified  under  items  numbered 
1,4,  5,  and  7  of  the  specifications,  at  a  total 
cost  not  to  exceed  three  thousand  six  hundred 
twenty-seven  dollars  and  fcrty-th^Pe  ropts 
($3,627.43)." 


On  motion  duly  made  and  seconded: 
Action  to  be  taken  was  approved  as  follows: 


"VOTED 


that  subject 
vith  the  prov 
Revised  Ordin 
or  upon  his  d 
and  Secretary 
Director,  or 
be  and  hereby 
Library  in  re 
not  to  exceed 


to  the  approval  of  the  Mayor  in  accordance 
isions  of  Section  22  of  Chapter  3  of  the 
ances  of  1961  Philip  J.  McHiff,  Director, 
elegation  Liam  M.  Kelly,  Assistant  Director, 

of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 

is  authorized  to  sign  the  payrolls  of  the 
presentation  of  the  Trustees  for  a  period 

four  weeks  from  October  3,  1977." 


"VOTED: 


that  there  be  entered  into  with  Bonnell  Motors,  Inc., 
353  Cambridge  Street,  Winchester,  Massachusetts,  the 
sole  bidder  in  the  public  bidding,  a  contract  for 
supplying  and  delivering  one  (1)  Ford  Station  Wagon 
at  a  total  cost  not  to  exceed  four  thousand  seven 
hundred  dollars  and  no  cents  ($4,700.00)." 


II 


I 


I 


96 


91: 


"VOTED:  thdt  there  be  entered  into  wi'h  AutographTCS,  Inc., 
751  Monterey  Pass  Road,  Mon^erry  Park,  Cd..torma, 
the  lowest  eligible,  responsiole  and  responsive 
bidder  in  the  public  bidding,  a  contract  for  the 
rental  and  maintenance  of  certain  microfiln 
readers  for  the  Central  and  Branch  Library 
catalog  system,  as  specified  in  the  specifications 
under  Group  A.  during  the  period  September  ,,  1977 
through  June  30,  1978,  the  total  cost  not  to 
exceed  nineteen  thousand  four  hundred  sixty - 
four  dollars  and  no  cents  ($19,464.00)." 


The  Director  reported  that  the  budget  for  fiscal  1977-1978,  as 
approved  by  the  Mayor,  represents  a  significant  reduction.  The  Library 
was  asked  to  submit  a  supplementary  request  fnr  non-personnel  items  which 
were  deemed  absolutely  necessary.  A  request  for  $120,000  was  submitted. 
Following  the  submission  of  this  request,  non-personnel  items  had  been 
cut  by  the  City  Council  in  the  further  amount  of  $110,000.  Another  request 
for  supplementary  budgets  for  personnel  services  will  have  to  be  submitted. 
The  personnel  staffing  quota  has  been  reduced  from  593  to  511  during  the 
last  year.  The  Director  expressed  the  hope  that  some  money  would  be 
restored  to  personnel  services  accounts.  He  stated  that  the  last  five 
months  of  fiscal  1977  were  difficult  for  both  staff  and  management. 
The  extra  effort  extended  by  everybody  involved  to  maintain  all  ongoing 
services  cannot  be  maintained.  With  the  beginning  of  the  fiscal  year 
the  Library  began  filling  positions.  Because  of  the  need  to  fulfil! 
contractual  obligations,  however,  it  frequently  takes  two  to  three  months 
to  fill  any  given  position.  Efforts  are  still  underway  to  get  passage  of 
the  State  Aid  bill  which  would  provide  some  extra  money  for  the  boston 
Public  Library.  The  Director  noted  that  in  the  matter  of  filling  positions, 
the  Library  has  shown  concern  for  the  pre-profcssionals  who  have  completcu 
library  school  and  who  lose  their  rights  under  the  contract  three  months 
after  they  finish  library  school. 

The  Director  reported  that  a  serious  problem  continues  in  the 
matter  of  glass  breakage  in  several  branch  libraries.   It  is  estimated 
that  it  will  take  $12,0n0-$l5,000  to  repair  all  of  the  broken  windows. 
The  Library  has  been  trving  to  got  Public  Facilities  to  undertake  this 
renair  work,  but  so  far' has  not  been  successful.  The  Director  emphasized 
the  importance  of  maintaining  these  buildings  in  good  condition  in  order 
to  protect  the  image  of  the  Library  and  of  the  City. 

The  Director  outlined  the  new  catalog  program,  which  will  consist 
of  a  orinted  book  catalog  in  64  volumes  and  a  microfilm  catalog  representing 
hooks  acQuired  bv  the  Library  since  1975  throughout  the  Central  Library  and 
thf branch  lystem.  This  new'catalog,  hopefully,  will  provide  better  Library 
information  for  the  public  and,  thereby,  improve  Library  services. 


I 


I 


O 


A  program  has  been  planned  for  Saturday  evening,  September  17 
involving  Clare  Leighton  and  the  Clare  Leighton  exhibition.  Ms.  Leighton, 
a  distinguished  print  maker  and  author,  is  planning  to  give  these  materials 
to  the  Library  as  a  gift. 

On  October  1  a  program  marking  the  opening  of  the  exhibition 
of  Italian  books  of  the  70's  is  planned  for  the  Lecture  Hall.  Mr.  Mario 
Casalini  and  The  Honorable  John  A.  Volpe  will  participate  in  this  program. 
The  Library  is  also  running  a  program  on  Arabic  culture  during  this  month. 
Discussions  are  being  held  with  the  Israeli  Consul  concerning  a  possible 
Israeli  program  on  May  1. 

Dissolved  at  5:55  p.m. 


Secretary 


I 


I 


I 


I 


98 


99 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustee' 
Friday,  November  A,  1977 


I 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an 
Administrative  Agency  of  the  City  of  Boston  was  held  xn  Room  327  of 
the  Central  Library  at  4:15  p.m. 

Present:   Messrs.  Maher,  Murray,  Parker,  Rabb.  and  Mrs.  White. 
Trustees.   Also  present  were  members  of  the  publi--. 


I 


The  President,  Mr.  Maher,  presiding. 


Following  approval  by  the  Director  and  in  accordance  «ith  the 
authority  delegafed^^o  hi.  h.  the  Trus.expendUures^.^ 

IT7";:o:rd:d^thar:rpendit"ef  rr^Cit,  Appropriation  have  the  approval 
of  the  City  Auditor: 


CO 


Following  approval  by  the  Director  and  in  accordance  with  the 
authority  delegated  to  him  by  the  Trustees,  payment  of  bills  was 
authorized  to  be  charged  as  follows  for  the  month  of  September, 
1977,  provided  that  payment  of  bills  from  City  Appropriation  has 
the  approval  of  the  City  Auditor: 


To  City  Appropration 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total: 


$443,188.40 

110,615.83 

7,742.14 

78,730.96 

2,972.20 

$643,294.53 


To  City  Appropriation^ 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total 


To  Trust  Funds 


Personal  Services 
Contractual  Services 
Supplies  ai\d  Materials 

Books 

Current  Charges  and  Obligations 


Total 


Gifts  for  Current  Use 


E3stern_Re^imial_Pu_^^^ 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


$443,188.40 
71,179.21 
13,487.62 
78,730.96 


I 


$606,586.19 


I 


1,383.88 

830,23 

12,116.17 

729.50 


$  15,059.78 
$     27.88 


$  24,886.42 
3,122.81 

__4jMA'^j'_0^ 
$  68,455.27 


To  Trust  Funds 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total: 
Gifts  for  Current  Use 
Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


Total 


Unliquidated  Reserve 


1,383.88 

830.23 

12,116.17 

729.50 

$  15,059.78 

$     27.88 


$  24,886.52 

7,050.33 

40,382.79 

$  73,382.79 

$    247.31 


I 


I 


The  Director  noted  that  it  was  necessary  to  have  a  vote  to  authorize  the 
signing  of  payrolls.  Following  discussion  and  on  motion  duly  made  and  seconded, 
it  was 

"VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director,  or 
upon  his  delegation,  Liam  M.  Kelly,  Assistant  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period 
not  to  exceed  four  weeks  from  November  28,  1977.' 


roo 


lot 


The  Director  reported  that  in  response  to  public  advertising  for 
a  contract  for  supplying  and  delivering  100%  rag,  four-ply  mount  board, 
one  bid  was  received  from  University  Products,  Inc.   on  motion  duly  made 
and  seconded,  it  was 

"VOTED:   that  there  be  entered  into  with  University  Products,  Inc., 
Holyoke,  Massachusetts,  the  sole  bidder  in  the  public 
bidding,  a  contract  for  supplying  and  delivering  one  hundred 
percent  rag,  four-ply  mount  board,  as  specified  in  the 
specifications,  at  a  total  cost  not  to  exceed  four  thousand 
seven  hundred  sixty-six  dollars  and  forty-eight  cents 
($A,766.A8)." 


In  response  to  public  advertising  for  a  contract  for  supplying  and 
delivering  miscellaneous  print  boxes,  the  Director  recommended  award  of  the 
contract  to  the  sole  bidder,  Spink  &  Gaborc ,  Inc.   In  response  to  a  question 
as  to  why  sole  bids    were  received,  Mr.  Kelly  stated  that  these  were  items 
for  which  there  were  not  many  suppliers  and  that  in  the  past,  only  one  or  two 
bids  had  been  received  for  any  of  these  contracts.   The  Director  stated  that 
the  Library  had  done  business  with  these  companies  in  the  past  and  was 
satisfied.   Following  further  discussion  and  on  motion  duly  made  and  seconded, 
it  was 


• 


"VOTED: 


that  there  be  entered  Into  with  Spink  &  Gaborc,  Inc., 
32  West  18th  Street,  New  York, New  york,  the  sole 
bidder  in  the  public  bidding,  a  contract  for  supplying 
and  delivering  miscellaneous  print  boxes,  as  specified 
in  the  specifications,  at  a  total  cost  not  to  exceed 
six  thousand  five  hundred  seventy-five  dollars  and 
no  cents  ($6,575.00)." 


In  response  to  public  advertising  for  a  contract  for  providing  and 
delivering  certain  supplies  to  be  used  in  connection  with  rented  IBM  Data 
Processing  Equipment,  only  one  bid  was  received  under  Group  B.   Three  bids 
were  received  under  Group  A.   Following  discussion  and  on  motion  duly  made 
and  seconded,  it  was 


"VOTED:   that  there  be  entered  into  with  National  Electronic  Card 
Company,  2406  National  Blvd.,  High  Point,  North  Carolina, 
the  sole  bidder  for  Group  B  in  the  public  bidding,  a 
contract  for  providing  and  delivering  certain  supplies 
to  be  used  in  connection  with  rented  IBM  data  processing 
equipment,  as  specified  under  GROUP  B  of  the  specifica- 
tions, in  a  total  sum  not  to  exceed  three  thousand 
eight  hundred  thirteen  dollars  and  fifty  cents  ($3,813.50)." 


I 


O 


I 


I 


1 


I 


The  Director  reviewed  the  action  that  had  been  taken  with  respect 
to  closing  and  suspension  of  services  as  a  result  of  the  fiscal  crisis  in 
the  last  budget  year.   He  noted  that  the  short  staffing  situation  in  the 
branches  required  adoption  of  uniform  summer  hours  for  the  branches  and  the 
continuation  of  these  summer  hours  up  to  the  present.   At  the  direction  of 
the  Trustees  the  Library  administration  has  come  up  with  a  supplementary 
budget  of  $450,000.   This  would  include  $100,000  for  Sunday  opening  and 
$350,000  for  resumption  of  limited  bookmobile  service,  staffing  for  the 
new  district  branch  libraries  at  Dudley  and  Codman  Square  and  resumption 
of  library  service  at  Washington  Village. 

Two  hearings  have  been  held  in  recent  weeks  on  the  need  to  resume 
library  service  to  Washington  Village,  which  has  been  closed  as  a  result 
of  a  fire  in  the  building  five  years  ago.   The  Director  read  a  letter  he 
had  received  from  Public  Facilities  concerning  the  proposed  rental  of 
alternate  space  at  Washington  Village.   In  response  to  a  question,  the 
Director  pointed  out  that  the  question  of  renting  or  building  was  the 
responsibility  of  PFC  and  not  of  the  Library.   Three  hundred  persons  showed 
up  at  the  first  hearing  and  50  at  the  second  hearing  on  this  matter.   Mr. 
Geoghegan  and  Mr.  Doherty  have  since  checked  out  this  proposed  space  and 
have  pointed  out  that  PFC  would  have  to  make  some  alterations  to  the  space 
in  order  to  be  suitable  for  library  use.   The  Director  recommended  that 
the  staff  be  authorized  to  enter  into  negotiations  with  PFC.   He  emphasized 
again  that  this  would  require  additional  staff  and  would  only  be  possible 
if  the  supplementary  budget  were  approved  by  the  Mayor  and  the  City  Council. 
The  Director  noted  that  the  restoration  of  bookmobile  service  to  Savin  Hill 
would  be  one  of  the  priorities  in  the  new  bookmobile  service  proposal 
of  the  supplementary  budget  request.   Pending  action  on  the  supplementary 
budget,  the  Director  suggested  that  the  Library  should  move  ahead  with 
negotiations  with  PFC.   On  motion  duly  made  and  seconded  it  was  so  voted. 

The  Director  pointed  out  that  the  uniform  hours  of  service  during 
the  summer  have  been  continued  up  until  now.   During  the  past  week  the  Library 
staff  has  finally  been  rebuilt  to  the  point  where  the  restoration  of  winter 
hours  can  be  considered.   Planning  for  this  change  of  hours  has  included 
two  meetings  with  tlie  branch  librarians.   Tlie  Director  agreed  that  the  hours 
of  opening  should  be  adjusted  to  suit  the  neighborhoods,  but  pointed  out 
that  this  can  only  be  done  within  the  available  budget. 

The  Director  reported  that  the  Director  of  the  Bureau  of  Library 
Extension  has  submitted  his  resignation.   Some  members  of  the  present  Board 
will  probably  resign  before  the  Board  of  Library  Commissioners  is  expanded 
within  the  reorganizing  legislation  recently  signed  by  the  Governor.   Miss 
Alice  Cahill,  a  long-time  member  of  the  Bureau  staff,  will  hold  the  position 
of  Acting  Director  until  June. 

Another  bill  to  increase  state  aid  to  public  libraries  and  the 
regional  program  has  been  approved  by  the  Senate  and  is  now  before  the  House 
Ways  and  Means  Committee.   A  concentrated  effort  has  been  underway  to  get 
this  bill  voted  out  favorably  by  the  House  Ways  and  Means  Committee.   This 
is  the  same  bill  that  was  pocket-vetoed  by  Governor  Sargeant  in  the  last 
days  of  his  office.   As  a  result,  the  regional  program  has  operated  on  a 
fixed  budget  since  1972.   The  Director  said  that  it  would  be  most  desirable 
to  have  this  bill  passed  and  funded  for  the  second  half  of  the  fiscal  year. 


i02 


103 


H»  nnfed  that  this  bill  would  have  direct  benefits  for  Boston  and  might  allow 

^H^ltinnal  positions  to  be  reimbursed  for  the  regional  program  over  and 
:rve  th    7  POSU  on  nL  funded  b,  the  program.   He  said  that  ^^^ /^gi^lat  .on 
is  vital  to  Boston,  but  even  more  important  to  libraries  in  the  Central  and 
Western  regions. 

Msgr.  Murray  noted  some  changes  incorporated  into  the  new  LSCA 
legislation.   A  discussion  followed. 

The  Director  pointed  out  that  the  Library  has  had  problems  with 
..r^tv  oarticularly  in  the  branch  libraries,  over  the  past  several  years. 
Te  reposed  thai  new  unit  has  been  formed  by  the  Boston  Police  Department 
to  deal  specifically  with  security  for  small  businesses.  Mr.  Doherty  has 
bitten  to  the  head  of  the  new  unit  and  has  proposed  that  this  unit  assume 

^  =  <MMtv  for  security  in  all  branch  libraries.   A  response  has  not 
"tTe^f  received  on  his  proposal.   Mr.  Maher  suggested  that  the  Mayor 

C^proacLd  to  see  if  some  o^^^^^^/^^^ lel^'^r^ra^ror^   "a^^-  .ffime. 
^.:  'roheit^'po  raWreflo^rrs'Ty-t^e^lib:::;  to  w^or.  with  P.C  on  a  proposal 
f^'deal  with  the  problem  of  broken  glass  in  the  branches.   A  proposal  has 
to  deal  with  tne  proo  really  been  worked  out  because 

Tf  Tinf  diffirultler  "Mr!  Pa  kere:;h:sired  the  need  to  establish  a 
"sJstrm^Uc  'prog^rmfrr  dealing  with  this  problem.   A  discussion  followed. 

Two  members  of  the  public  spoke  about  the  need  to  restore  library 
service  for  the  Savin  Hill  area,  stressing  the  point  that  at  the  present 
timl'it  is  much  too  treacherous  for  people  in  the  Savin  Hill  area  to  walk 
to  either  Uphams  Corner  or  Fields  Corner. 

Dissolved  at  4:55  p.m. 


I 


I 


O 


I 


I 


Secretary 


I 


I 


104 


105 


Minutes  of  Meeting 
Administrative  Agency 


In  Tioard  of  Trustees 
Thursday,  December  1,  1977 


I 


I 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  Room  327  of  the  Central  Library  at 
10:35  a.m. 

Present:   Messrs.  Maher,  Murray,  and  Mrs.  l^[hite,  Trustees.   Also 
present  were  six  members  of  the  public. 

The  President,  Mr.  Maher,  presiding. 

The  minutes  of  the  regular  meeting  on  November  4,  1977,  as  presented, 
were  approved. 


Following  approval  by  the  Director  and  in  accordance  with  the 
authority  delegated  to  him  by  the  Trustees,  expenditures  for  services 
and  supplies  were  authorized  to  be  charged  as  follows  for  the  month 
of  October,  1977,  provided  that  expenditures  from  City  Appropriation 
have  the  approval  of  the  City  Auditor: 


To  City  Ap2J_op.G:MA-2Il 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 


Total : 


To  Trust  Funds 

Personnl  Services 
Contractual  Services 
Supplies  and  Materials 
Books 


Total: 


Ea^t£rTi_^£g_iona  1_  PuM 
Library  System_ 

Books 

Supplies  and  Materials 

Personal  Services 


Total: 


I 


$A52,A15.12 
61,977.82 
5,517.41 
66,346.96 

$586,257.31 


$    962.17 

1,386.89 

29,043.19 

$  31,392.25 


$  34,986.53 

1,899.50 

36,926.52 

$  73,812.55 


I 


O 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be 
charged  as  follows  for  the  month  of  October,  1977,  provided  that  payment 
of  bills  from  City  Appropriation  has  the  approval  of  the  City  Auditor: 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total: 


$452,415.12 

74,620.45 

3,951.53 

66,346.96 

11,787.99 

$609,122.05 


Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 


Total: 


962.17 

1,386.89 

29,043.19 

$  31,392.25 


Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


Total: 


$  34,986.53 

5,823.79 

36,926.62 

$  77,736.84 


I 


The  Director  stated  that  it  was  necessary  to  have  a  vote  to  authorize  the 
signing  of  payrolls.  Following  discussion  and  on  motion  duly  made  and  seconded,  it 
was 

"VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director,  or 
upon  his  delegation,  Liam  M.  Kelly,  Assistant  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period 
not  to  exceed  four  weeks  from  December  27,  1977." 


106 


107 


The  Director  reviewed  the  budget  for  the  curre:^  "iscal  yea-  with 
respect  to  the  reduction  that  had  been  made  m  the  appropriation  recc.  imended 
by  the  Mayor.   He  stated  that  this  reduction  has  placed  considerable  restraints 
and  restrictions  on  Library  operations.   Because  of  this  situation,  the  Trustees 
had  filed  a  supplemental  budget  in  August  requesting  $A50,000  for  the  remainder  of 
the  fiscal  year.   Following  meetings  on  this  subject  with  the  Mayor  and  different 
members  of  the  Mayor's  staff  last  week,  that  requested  figure  had  been  reduced 
to  $300,000  for  the  second  half  of  the  fiscal  year.   The  Director  then  reported 
that  he  had  just  received  a  letter  from  the  Director  of  the  Office  of  Management 
and  Budget  indicating  that  no  more  than  $141,000  could  be  made  available  for 
Library  services  in  this  period.   This  money  would  provide  no  support  for 
the  re-opening  of  the  Washington  Village  Library  or  for  the  positions  cut  from 
the  Central  Library  public  services  budget.   The  Director  stated  that  the 
staff  in  the  branches  has  just  been  rebuilt  to  the  point  where  winter  hours  could 
be  reinstituted  and  he  recommended  that  this  be  done  effective  January  1.   He 
noted  that  there  had  been  some  interest  on  the  part  of  some  branch  librarians  to 
begin  winter  hours  before  this  time  and  he  stated  that  he  felt  that  it  was  important 
that  the  Library  act  as  a  coordinated  system  and  not  by  individual  branch  convenience 
He  recommended  to  the  Trustees  that  Sunday  service  begin  on  January  8  and  that  a 
scaled-down  bookmobile  service  be  instituted  effective  January  1  or  as  soon  there- 
after as  practical,  since  the  vehicles  need  to  be  restored  to  operating  condition. 
This  revised  bookmobile  service  would  concentrate  on  a  few  areas  of  the  City 
particularly  Savin  Hill,  Readville  and  Georgetown,  as  well  as  Washington  Village, 
pending  the  re-opening  of  that  Library.   No  stops  would  ^-^--^^^^^/^^°°^ 
locations  and  some  stops  near  existing  branches  would  be  eliminated.   The 
Director  went  on  to  propose  that  Washington  Village  be  ^^-^/"^^^^  .'IT'll^ 
on  a  reading  facility  basis  only  -  if  suitable  space  -  .^^^^  .^^^^^^^^^^^'^ 
Public  Facilities  and  if  staff  is  included  in  next  year  s  budget.   This 
facility  has  been  closed  for  five  years  and  there  is  still  a  strong  -ighbor^^^^^ 
concern  for  good  Library  service.   With  respect  to  the  two  new  ^ranch  libraries 
at  CodLn  Square  and  Dudley,  the  Director  stated  that  it  would  ^e  desirable  to 
open  these  two  new  facilities.   He  proposed  that  this  be  ^^^^^^^f  ^^^^,\^^,^'' 
denendina  on  what  the  budget  re-allocation  would  permit.   He  noted  that  there 
has  been  a  significant  reduction  in  staffing  of  the  Resources  and  Processing 
division,  and'as  a  result,  it  has  not  been  possible  to  P-^P^^,  ^^^  .^f  ^,^^^,^°^" 
for  either  of  these  two  new  branches.   There  is  an  existing  collection  in  the 
Codm^n  square  Library,  although  it  is  inadequate  for  ^^-7;-^-^^:  vea'r 
Library.   Both  collections  will  require  much  work  over  the  next  two  years. 
The  Director  recommended  to  the  Trustees  that  they  accept  the  $141,000 
proposed  by  the  City  administration  and  that  services  be  ^^^f  ^^^'^^^'^'^^^^^^^ 
had  proposed.   The  President  reviewed  the  recommendations  of  the  director 
and  a  discussion  followed.   Following  discussion  and  on  motion  duly  made,  the 
Trustees  voted  to  adopt  the  program  proposed  by  the  Director. 


I 


I 


73 

c:5 


regional  program  have  been  operating  on  a  fixed  state  aid  budget  for  the  last 
several  years  and  this  has  resulted  in  severe  reductions  and  burdens  on  the 
contracting  libraries  particularly.   A  discussion  followed. 

The  Director  announced  that  Mr.  Louis  Sasso  has  been  recently  selected 
to  fill  the  position  of  Editor  in  Chief  of  CHOICE  magazine,  a  book  review 
journal  published  by  the  Association  of  College  and  Research  Libraries.   The 
Director  stated  that  he  would  immediately  start  to  seek  a  replacement  for  Mr. 
Sasso. 

Msgr.  Murray  proposed  that  a  minute  be  voted  by  the  Trustees  to 
mark  the  resignation  of  Miss  Y.T.  Feng  from  the  Library  staff.  Following 
discussion  and  on  motion  duly  made  and  seconded  it  was  so  voted. 

Dissolved  at  11:35  a.m. 


Secretary 


I 


I 


The  Director  reported  that  the  bill  for  Increased  state  aid  was  still 

in  the  House  Ways  and  Means  Comnlttee.   The  State  Library  Association  is  planning  « 

to  me  similar  legislation  for  the  next  year  in  case  no  favorable  action  is  taken  ■ 

on  the  biU  this  year.   The  Director  noted  that  the  libraries  participating  m  the  ■ 


I 


108 


109 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Thursday,  January  19,  1978 


I 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  Room  327  of  the  Central  Library  at 
10:45  a.m. 

Present:  Messrs.  Maher,  Murray  and  Parker,  Trustees.  Also  present 
were  12  members  of  the  public. 

The  President,  Mr.  Maher,  presiding. 

The  minutes  of  the  regular  meeting  on  December  1,  1977,  as  presented, 
were  approved. 


Following  approval  by  the  Director  and  in  accordance  with  the 
authority  delegated  to  him  by  the  Trustees,  expenditures  for  services 
and  supplies  were  authorized  to  be  charged  as  follows  for  the  month 
of  November,  1977,  provided  that  expenditures  from  City  Appropriation 
have  the  approval  of  the  City  Auditor: 


I 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total: 


$583,132.34 

41,676.88 

7,574.92 

55,918.82 

215.00 

$688,517.96 


I 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be 
charged  as  follows  for  the  month  of  November,  1977,  provided  that  payment 
of  bills  from  City  Appropriation  has  the  approval  of  the  City  Auditor: 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total: 


To  Trust  Funds 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


Total 


Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


Total: 


$583,132.34 
45,324.73 
11,526.78 
55,918.82 
42,847.93 

$738,750.60 


$ 


2,198.49 

905.01 

6,652.35 

60.00 

4,700.00 

$  14,515.85 


$  57,913.72 
18,481.42 
47,966.17 

$124,361.31 


To  Trust  Funds 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


Total 


Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


2,198.49 

905.01 

6,652.35 

60.00 

4,700.00 

$  14,515.85 


Total: 


$  57,913.72 

3,606.79 

47,966.17 

$109,486.68 


I 


I 


The  Director  stated  it  was  necessnry  to  have  a  vote  authorizing  the 
signing  of  payrolls.   Following  discussion  and  on  motion  duly  made  and  seconded, 
it  was 

"VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director,  or 
upon  his  delegation,  Liam  M.  Kelly,  Assistant  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period 
not  to  exceed  four  weeks  from  January  23,  1978." 


110 


11V 


The  Director  reported  that  the  Massachusetts  Envelope  Company  had 
been  the  low  bidder  for  a  contract  for  supplying  and  delivering  miscellaneous 
paper  envelopes,  but  had  omitted  to  file  a  copy  of  the  bid  wxth  the  City 
Auditor   thereby   making  the  bid  technically  invalid.   It  was  recommended  that 
all  bids  be  rejected.   On  motion  duly  made  and  seconded,  it  was 

"VOTED-   that  there  be,  and  hereby  are,  rejected  all  bids  received  in  the 

public  bidding  of  December  13,  1977  for  supplying  and  delivering  ^^ 
miscellaneous  paper  envelopes  as  specified  in  the  specifications. 


I 


The  President  noted  that  the  Board  had  heen  experimenting  with  a  new 
date  and  time  for  Board  meetings  and  in  this  regard,  he  suggested  that  an 
amendment  of  the  By-Laws  be  placed  on  the  agenda  for  the  next  meeting  of  the 
Board. 

The  Director  stated  that  under  the  new  copyright  law.  It  was 
necessary  that  signs  with  prescribed  wording  be  attached  to  all  copying  machines 
located  in  public  areas  throughout  the  Library  system,  and  that  signs  be  placed 
in  an  locations  where  copying  services  are  provided  by  the  Library  or  by  Library 
vendors   tn  accordance  wUh  the  new  copyright  law.  all  of  these  s  gns  have  been 
Tlaced "herever  necessary.   A  discussion  of  the  new  copyright  law  followed. 

The  Director  stated  that  in  light  of  recent  experiences,  it  would  be 
desirable  for  the  Board  to  adopt  new  rules  and  regulations  governing  the  use  of 
the  Rare  Book  Room.   The  Director  spoke  about  the  Library's  responsibility  for 
materials  maintained  in  the  Rare  Book  Room  and  then  proceeded  to  review  the 
proposed  rules'   Following  discussion  and  on  motion  dulv  made  and  seconded,  it 

"VOTED:   that  the  following  rules  and  regulations  be  adopted  for  control 
and  use  of  the  Rare  Book  Room: 

DEP.MITMENT  OF  RARE  BOOKS  AND  MANUSCRIPTS 

In  general,  the  Rare  Book  Department  Is  open  to  any  mature  and  responsible 
person  whole  research  Justifies  the  use  of  unusual   fragile,  and  irreplaceable 
Lterials.   Every  request  is  judged  on  its  own  merits.   However,  individuals 
:^dertaki;g  what  are  in  fact  excercises  in  the  techniques  of  research  as  such 
should  not  expect  to  use  rare  book  materials. 

The  Department  is  open  Monday  through  Friday  from  9  a.m.  till  5  p.m.  and 
is  closed  on  Saturday,  Sunday  and  all  federal,  state  and  local  holidays. 

Reading  privileges  are  granted  subject  to  the  following  rules: 

1   Readers  are  required  to  fill  out  a  Department  registration  form 
before  entering  the  Reading  Room.   Massachusetts  residents  must 
have  a  Boston  Public  Library  borrower's  card;   non-residents  must 
have  a  Boston  Public  Library  courtesy  card.   Additional  identifi- 
cation may  be  required,  such  as  a  driver's  license,  a  university 
I.D.  card,  a  letter  of  introduction  from  a  university  or  research 
library,  etc. 


I 


Rare  Book  Room  (Continued) 


I 


O 


C5 


I 


I 


I 


II 


2. 


3. 


The  fragile  condition  and  irreplaceable  nature  of  many  of  the  books 
and  manuscripts  in  the  Department  makes  it  necessary  for  the  Library 
to  restrict  access  in  many  instances  to  scholars  who  will  be  sharing 
their  research  with  the  general  public  through  subsequent  publication. 

Readers  are  required  to  check  with  the  Receptionist  their  coats,  hats, 
brief  cases  and  other  personal  property  not  essential  to  their  work. 
Materials  brought  into  the  Reading  Room  are  subject  to  inspection  by 
the  Department  Staff. 


A  call  slip  must  be  filled  out  for  each  item  to  be  consulted, 
general,  a  reader  will  only  be  given  one  item  at  a  time. 


In 


5. 
6 


Books  and  manuscripts  can  only  be  consulted  in  the  Reading  Room. 

Here,  as  with  rare  book  collections  elsewhere,  readers  are  asked  to 
handle  materials  with  care.   Pencils  only  are  permitted  for  note 
taking.   In  particular,  readers  must  not  use  ink  or  pens  of  any  kind 
(fountain,  ball  point,  felt  tip,  etc.),  place  harmful  markers  in 
books,  lay  books  face  down,  or  use  them  as  writing— or  resting— 
surfaces.   Unnecessary  handling,  especially  of  manuscripts,  should  be 
avoided.   For  tracing  of  maps  or  illustrations  special  permission  is 
required.   Food  or  drinks  are  not  allowed  in  the  Library." 


The  Director  reported  that  the  City  Council  Ways  and  Means  Committee  was  planning 
to  hold  a  hearing  on  the  supplementary  budget  at  St.  William's  School  llall  on  Savin 
Hill  Avenue,  Dorchester,  on  Monday,  .lanuary  23,  1978  at  7:30  p.m.   This  was  being 
done  because  of  the  strong  interest  on  the  part  of  people  of  Savin  Hill  for 
restoration  of  bookmobile  service  and  for  eventual  development  of  a  new  branch 
library  in  that  area.   The  Director  expressed  confidence  that  the  budget  would  be 
approved.   In  response  to  a  question,  the  Director  stated  that  the  Dudley  and 
Codman  Libraries  will  be  ready  for  opening  In  mid  March.   However,  because  of 
shortage  in  staff,  the  collections  will  not  be  nearly  at  the  point  the  Library 
would  like  them  to  be.   The  Director  expressed  satisfaction  that  the  supplementary 
budget  does  represent  a  positive  step  and  a  further  commitment  to  Library  services 
on  the  part  of  the  City.   He  then  reviewed  branch  development  programs  and  reported 
that  the  Public  Facilities  Commission  had  recently  instructed  the  architect  for 
the  new  Lower  Mills  Library  to  proceed  with  working  drawings.   This  building  represents 
the  last  program  in  the  branch  libraries  development  program,  which  has  been  underway 
for  several  years  now. 

The  Director  reported  that  the  repair  of  broken  glass  in  branch  buildings 
is  currently  in  progress.   Efforts  arc  being  made  to  get  a  budget  increase  in  next 
year's  budget  that  would  allow  the  Library  to  take  steps  immediately  to  repair 
broken  glass  in  the  future,  pointing  out  that  in  the  present  situation,  the  Library  is 
dependent  on  the  Public  Facilities  Commission  to  carry  out  all  major  repairs  in  the 
branches   The  Director  again  decried  the  situation  with  respect  to  the  Grove  Hall 
building  and  again  reviewed  some  of  the  serious  problems  which  have  never  been 
adequately  corrected.   Following  some  questions  raised  by  members  of  the  public 
concerning  the  future  of  the  Uphams  Corner  Library,  the  procedures  of  the  Board, 
the  Examining  Committee,  as  well  as  the  status  of  the  new  Lower  Mills  Library,  the 
Board  voted  to  go  into  Executive  Session  to  consider  a  personnel  matter. 


TM 


tu 


I 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Thursday,  February  16,  1978 


.  ^   *  •  ^«  frt-r  n  1  o"  e  time  now  has 
the  Director  stated  that  the  -dmxn.strat.on  for  a  lo.  g   ^^^^^.^^^ 

.een  concerned  about  the  Pro^le-  o  ^^^^^^^   never  had  any 
and  industrial  relations   '""d^tated  that  t       ^^^  .^^  ^^^  ^^^^^^   j,^„  ^ 

professional  experts  with  ■'^f'^^.  "  ''j^^'/.^r  for  Personnel  has  been  vacated  he 

the  office  of  the  Assistant  to  the  "^J^=^t°r  to        ^^ministration  of  aU 

said  that  this  seemed  to  be  a  8°°^  ^^^7^^°/g,^i,  „i,3  Rosalie  Lang  «as  appointed 

matters  relating  to  personnel   Toward  this  g    '  Director  for  Personnel. 

on  an  Interim  basis  to  the  l°--''ZtlJslTl   tbor  relations  nature.  Members  of 

Miss  Lang  will  not  deal  with  -"^"-""^.°^  Mr   Gerald  P.  Reidy,  who  was  until 

the  Library  administration  have  .poken  w^^h  Mr       ^^^^^  ,^  ^^^  ^^^^^^^_ 

recentlv  Regional  Director  of  '^%';-^:  "^^tf  (^^  experience  as  well  as  his  academic 
Director  reviewed  with  the  ^o-'\''J.j2V.   Mr   Reidy  be  hired  on  an  Interim  basis 
background.   The  Director  recommended  that  Mr.  R^  y       ^^  reviewing  the  Library  s 

at  least  until  the  end  of  this  ^ f  ^^^/^"!,'  ^°^„ent  and  making  recommendations  to  the 
personnel  operation  and  labor  '^lt[To\lZe  T-.s .      The  Director  proposed  that 
Board  and  the  Director  w.th  -^"f  <=^  ^^"g^V  jOq  per  annum.   In  the  discussion  that 
Mr.  Reidy  be  reimbursed  at  a  lfl°\ll]f°Sn,.   Reidy  ought  to  be  responsible 
followed,  it  was  the  f^'^^/"^  °f  t'e  BO;^rd^,    .^  ,„^  Library,  and  that  his  title 
for  the  whole  spectrum  of  -/"^"  ^^/f^f  uie  should  not  Indicate  that  his 
indicate  that.   They  also  ag'-"'^"^  thf  ^^^  l^^^^^,    j^o„  his  effectiveness, 
appointment  was  an  interim  o"«:  ^^^  ^^"^-         ^,,^,  „,.  Reidy 's  appointment  be 
Following  further  discussion,  it  was  agree 
made  effective  Immediately. 


Dissolved  at  11:20  a.m. 


O 
ti-, 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  10:45  a.m. 

Present:  Messrs.  Maher,  Murray,  Parker,  Trustees.  Also  present 
were  two  members  of  the  public. 

The  Chairman,  Mr.  Maher,  presiding. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies 
were  authorized  to  be  charged  as  follows  for  the  month  of  December,  1977, 
provided  that  expenditures  from  City  Appropriation  have  the  approval  of 
the  City  Auditor: 


I 


I 


Secretary 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total 


To  Trust  Funds 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total 


$473,938.15 

47,636.97 

5,368.71 

264,041.03 

20,038.50 

$811,023.36 


$ 


497.65 

956.36 

13,969.79 


$  15,423.80 


Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


Total 


$  33,150.52 

2,695.38 

37,926.15 

$  73,772.05 


I 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be 
charged  as  follows  for  the  month  of  December.  1977.  provided  that  payment 
of  bills  from  City  Appropriation  has  the  approval  of  the  City  Auditor: 


114 


115 


To  City  Appr oprlation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


To  Trust  Funds 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total: 


$473,938.05 

56,680.01 

24,095.35 

264,041.03 

196,998.83 


Total:   $1,005,753.27 


497.65 

956.36 

13,969.79 


$  15,423.80 


I 


I 


CO 


The  Director  stated  that  it  was  necessary  to  have  a  vote 
authorizing  the  signing  of  payrolls.   Following  discussion  and  on  motion 
duly  made  and  seconded,  it  was 

"VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director,  or 
upon  his  delegation,  Liam  M.  Kelly,  Assistant  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period 
not  to  exceed  four  weeks  from  February  20,  1978." 


The  Director  stated  that  it  was  now  necessary  to  have  votes 
authorizing  routine  operating  procedures  during  the  calendar  year  1978. 
Following  discussion  and  on  motion  duly  made  and  seconded,  it  was 


Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


Total 


$  33,150.52 
19,583.36 
37,926.15 

$  90,660.03 


I 


I 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of  the 
Board  was  approved  as  follows: 

On  October  21,  1977; 


and 


Contracts ; 

"VOTED:   that  there  be  entered  into  with  Raird  &  Bartlett 

Company,  Inc.,  132  Court  Street,  Brockton,  Massachusetts, 
the  sole  bidder  in  the  public  bidding,  a  contract  tor 
supplying  and  delivering  book  binders  board,  as  specified 
in  the  specifications,  at  a  total  cost  not  to  exceed  eight 
thousand  one  hundred  and  sixty  dollars  and  no  cents 
($8,160.00)." 

"VOTED:   that  there  be  entered  into  with  F.W.  Faxon  Co.  Inc., 

15  Southwest  Park,  Westwood,  Massachusetts,  the  lowest 
eligible,  responsible,  and  responsive  bidder  in  the 
public  bidding,  the  contract  for  (1)  supplying  periodicals 
and  serials  for  the  year  1978,  and  (2)  servicing  the 
subscriptions  for  tlie  individual  items  throughout  the 
year  as  specified  in  the  specifications  and  Appendix  A, 
and  subject  to  the  terms,  agreements,  and  conditions 
set  forth  in  said  contract,  at  a  total  cost  not  to 
exceed  one  hundred  sixty-six  thousand  three  hundred 
thirteen  dollars  and  no  cents  ($166,313.00)." 


and 


I 


I 


"VOTED:   that  Philip  J.  McNiff,  Director,  or  upon  his  delegation, 
Liam  M.  Kelly,  Assistant  Director  and  Secretary  of  the 
Trustees,  or  John  J.  Doherty,  Assistant  Director,  be  and 
hereby  is  authorized  to  act  on  behalf  of  the  Trustees  in 
the  administration  of  the  personnel  procedures  established 
by  them  for  the  appointment  of  all  officers  and  employees 
of  the  Library  up  to  but  not  including  the  level  immediately 
below  that  of  the  Director,  and  to  fix  the  remuneration  for 
all  such  officers  and  employees  subject  to  the  salary  and 
wage  scales  as  currently  established  by  vote  of  the  Trustees, 
said  appointments  and  changes  in  remunerations  to  be  reported 
to  the  Trustees  at  their  next  meeting  for  confirmation. 

"VOTED:   that  Philip  J.  McNiff,  or  upon  his  delegation,  Liam  M.  Kelly, 
Assistant  Director  and  Secretary  of  the  Trustees,  or  John 
J.  Doherty,  Assistant  Director,  or  Kevin  T.  FitzPatrick, 
Assistant'  to  the  Director,  be  and  hereby  is  authorized  to 
sign  on  behalf  of  the  Board  in  approval  of  the  payment  of  all 
vouchers  or  bills  covering  expenditures  incurred  in  terms 
of  one  quarter  of  the  fiscal  1977-78  budget  allowances,  but 
in  no  case  exceeding  those  in  the  budget  estimates  for  the 
fiscal  year  1978-79,  as  shall  be  approved  by  the  Board  of 
Trustees  prior  to  June  30,  1978,  said  payments  to  be  reported 
to  the  Board  at  its  next  regular  meeting  for  confirmation. 


"VOTED:   that  until  June  30,  1978,  the  President,  Vice  President, 
the  Director,  and  the  Secretary  of  the  Trustees,  be  and 
they  hereby  are  severally  authorized  to  sign  any  and  all 
contracts  voted  to  be  made  by  the  Board  in  the  name  and 
behalf  of  the  City  and  any  and  all  communications  in 
connection  with  the  award  of  contracts  so  voted  or 
recommended  to  be  so  voted." 


M6 


117 


and 


"VOTED:   that,  for  the  signing  of  checks  drawn  upon  the  petty  cash 
checking  accounts  of  the  Library,  Catherine  A.  Farrell, 
Principal  Accountant,  or  Thomas  T.  McLaughlin,  Assistant 
Principal  Accountant,  or  Liam  M.  Kelly,  Secretary  of  the 
Trustees,  Clerk  of  the  Corporation,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  T.  FitzPatrick,  Assistant 
to  the  Director,  in  the  order  of  their  respective  avail- 
ability, be  authorized  to  sign  checks;  and  Philip  J. 
McNiff ,  Director,  or  Liam  M.  Kelly,  Secretary  of  the 
Trustees,  Clerk  of  the  Corporation,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  T.  FitzPatrick,  Assistant 
to  the  Director,  in  the  order  of  their  respective  availa- 
bility be  authorized  to  countersign  checks,  provided  that 
in  no  instance  does  the  same  individual  both  sign  and 
countersign  a  check." 


The  Director  reported  that  the  Library  closed  at  5:00  p.m.  on  Monday, 
February  6,  due  to  the  storm  emergency.   The  Library  reopened  on  Monday,  February 
13  at  9:00  a.m.  for  business  as  usual.   During  the  week,  several  staff  people 
were  on  hand  to  keep  sidewalks  plowed  and  to  keep  various  building  problems 
under  scrutiny.   The  Director  stated  that  those  people  who  did  come  into  the 
Library  during  this  period  had  done  a  first  class  job  and  he  recommended  that 
all  of  them  be  commended  for  their  work.   The  President  proposed  that  the 
Director  write  to  each  of  these  people  Individually  to  inform  them  of  the 
action  taken  by  the  Board  in  this  matter.   The  Director  cited  the  people  who 
had  come  to  the  Library  during  this  period.   Following  further  discussion 
and  on  motion  duly  made  and  seconded,  it  was 

"VOTED:   that  those  people  who  worked  in  the  Library  during  the  storm 
emergency  be  individually  cited  by  the  Director  for  their 
dedication;  the  names  of  the  individuals  to  be  so  cited  are 
as  follows:  Brian  Brazil,  Arthur  Burke,  William  Chisholm,  Henry 
Clarke,  John  Coleman,  Joseph  Competiello,  Thomas  Daly,  John  Devlin, 
Richard  Early,  William  Ezekiel,  James  Galvin,  John  Galvin,  John 
Geary,  Richard  Greene,  Edward  Hansbury ,  Brian  Hart in,  Fredrick 
Herr,  William  Howard,  Stanley  Kielczewski,  Philip  LaFauci,  William 
Leahy,  Raymond  Leary ,  Mitchell  Lyons,  Wallace  Maxwell,  Robert  McGovern, 
Margarita  Melendez,  Edward  Myers,  Patrick  O'Hara,  Mario  Paolini,  Joseph 
Sarro.  Stephen  Simpson,  Stephen  Stack,  John  Varner,  Julio  Velazco,  Leo 
Walsh,  Larry  Warren,  Judith  Watkins,  John  Wentworth,  Connie  Yee. 


I 


I 


I 


The  Director  said  that  he  wished  to  propose  a  waiver  of  all  fines  for 
materials  overdue  up  until  March  15  because  of  the  problems  created  by  the  snow 
emergency.   He  proposed  that  the  Library  take  this  opportunity  to  introduce  a 
complete  amnesty  period  for  all  materials,  regardless  of  when  they  were  due,  and 
it  would  not  be  possible  to  institute  such  a  program  unless  the  Library  waived 


I 


I 


I 


fines  up  throu^;h  the  March  15  date.   The  Trustees  agreed  that  this  would  be 
a  useful  program  to  pursue. 

The  Director  then  reported  on  a  voluntary  program  that  had  been 
instituted  in  the  branches  beginning  Monday,  February  13,  in  cooperation 
with  the  Boston  School  Department.   Since  schools  were  unable  to  resume 
classes  that  day,  this  cooperative  program  was  planned  to  enable  children 
in  the  neighborhoods  to  have  a  meaningful  activity  in  the  absence  of 
regular  classes.   This  program  consisted  of  essay  writing,  reading  and 
drawing. 

The  Director  reported  that  the  supplemental  budget  for  fiscal 
year  1978  had  finally  been  approved  by  the  City  Council.   As  a  result, 
Sunday  opening  will  resume  on  February  19  and  winter  hours  will  be  resumed 
at  the  branches  beginning  February  21.   The  Director  was  unable  to  give 
specific  details  for  the  reinstitution  of  bookmobile  service  and  the 
opening  of  the  new  branch  libraries.   He  said  that  these  dates  had  been 
delayed  because  of  the  storm. 

The  Professional  Staff  Association  contract  was  presented  to 

the  President  for  his  signature.   Mr.  Adams,  representing  the  Professional 

Staff  Association,  expressed  the  pleasure  of  the  Association  that  the  contract 
had  finally  been  signed. 

The  Director  reported  that  there  had  been  some  flooding  in  the  new 
Dudley  Street  Library  during  the  storm'  emergency .   However,  there  was 
very  little  damage  to  the  book  collection. 

The  Director  said  that  he  had  just  had  a  telephone  call  from  Mr. 
Victor  Hagan,  Director  of  the  Public  Facilities  Commission,  regarding  the 
use  of  the  old  firestation  on  Harvard  Avenue  for  the  Allston  Branch  Library. 
The  Director  stated  that  this  had  been  proposed  several  times  in  the  past 
and  has  always  been  rejected  by  the  Library  because  the  location  is  not 
desirable  for  Library  purposes. 

A  proposal  has  been  received  from  the  Bureau  of  Library  Extension 
relating  to  Library  service  to  non-residents.   The  Board  is  proposing  to 
allocate  $150,000  to  reimburse  participating  libraries  for  their  service. 
Grants  under  this  program  range  from  $2,000-10,000.   The  Director  stated  that 
ms  proposal  raises  several  policy  questions  and  he  recommended  that  consideration 
of  this  matter  be  tabled  until  sometime  after  the  new  Board  has  taken  office. 

The  Director  reported  that  he  had  been  asked  to  testify  at  a  public 

hearing  regarding  a  White  House  Conference  on  the  Arts  and  Humanities,  and  he 

had  just  received  a  letter  from  Mr.  Joseph  Duffy,  head  of  the  National  Endowment 
for  the  Humanities,  thanking  him  for  his  testimony. 

The  Director  stated  that  some  progress  has  been  made  in  Washington, 
D  C   in  regard  to  the  Title  IIC  program  of  the  Higher  Education  Act.   This 
p;ogram  is  intended  to  provide  grants  for  research  libraries.   It  has  now 
been  decided  that  only  20  grants  will  be  made  under  the  Program   The  Library 
is  planning  to  submit  a  grant  proposal  under  this  program  and  at  the  last 
meeting  of  the  Boston  Library  Consortium,  the  directors  of  the  Consortium 
voted  to  endorse  this  program  being  proposed  by  the  Boston  Public  Library. 


118 


%iM 


This  proposal  will  be  directed  at  the  improvement  of  access  to  the 
Research  Library  catalog. 

Mr  Saklad  requested  the  help  of  the  Trustees  in  facilitating 
access  to  public  information  that  is  available  under  the  open  meeting  law 
and  the  freedom  of  information  law.  Mr.  John  Adams,  representing  the 
Professional  Staff  Association,  commended  the  Library  administration  on 
the  handling  of  the  snow  emergency.   The  President  proposed  that  the  Board 
go  into  executive  session  to  discuss  a  personnel  matter.  On  motion  duly  mace 
and  seconded,  it  was  so  voted. 

The  Director  stated  that  salary  increases  have  been  negotiated  and 
A    f  T.rlff   In  both  bargaining  units.   For  this  reason,  he  proposed 
approved  for  staff  i"^oth  barga    g  .management  category.  The 

that  increases  be  approved  for  '^e  people  in        ^       5300. 00  bonus 
salary  increase  approved  under  both  contracts  ^°""''"°  °  .J.^^^^^   of  $750.00 

and  a%300.00  increase  in  salary.   "^  ""---^^^^^^  'fe "Lt  on  to  say  that  he  did 
for  the  people  in  the  management  -;;'/Sory.   however  he  went^^^^Y^^.^.^^^ 
not  feel  that  it  was  appropriate  f:^'>^e  people  in  t     p      ^^  ^^^^^  ^^^^^^^ 
to  be  included  in  the  -"^g^f^^^/^^^.^^^^^.^res  after  the  beginning  of  the  next 
taking  these  P-"^-/^,-'^/^  „f  :f''  ^fsl  ::fters.  the  Board  felt  that  this  was 
^-Lre^:;d  ^hatlt^ught  to  be  done  at  t^^^^ 

irthffexrmreri^g!  ir^ar^  'i;:crras:f  f^r  the  rest  of  management  were 
approved  as  proposed. 

Dissolved  at  11:35  a.m. 


I 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Monday,  March  27,  1978 


N 

O 


I 


I 


Secretary 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  3:35  p.m. 

Present:   Messrs.  Maher,  Murray,  Parker,  and  Mrs.  White,  Trustees. 
Also  present  were  members  of  the  public. 

The  Chairman,  Mr.  Maher,  presiding. 

The  minutes  of  the  regular  meetings  of  January  19  and  February  16, 
1978,  as  presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the 
authority  delegated  to  him  by  the  Trustees,  expenditures  for 
services'  and  supplies  were  authorized  to  be  charged  as  follows  for 
the  month  of  January,  1978,  provided  that  expenditures  from  City 
Appropriation  have  the  approval  of  the  City  Auditor: 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total : 


To  Trust  Funds 

Contractual  Services 
Suppies  and  Materials 
Books 
Equipment 


Total : 


$596,351.73 

94,257.93 

6,837.80 

56,519.06 

11  ,873.30 

$765,839.92 


$  2,699.00 

47.39 

9,128.09 

1,985.00 

$  13,859.48 


Easter^_^ejiona_l  Library  System: 

Books 

Supplies  and  Materials 

Personal  Services 


Total 


%   92,194.05 

2,034.95 

47,193.52 

$141  ,422.52 


I 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
de  egated  to  him  bv  the  Trustees,  oayment  of  bil  s  was  authorized  to 
be  charaed  as  follows  for  the  month  of  January,  1978,  Provided  that 
payment'of  bills  from  City  Appropriation  have  the  approval  of  the  City 
Auditor: 


120 


121 


To  City  Appropriation  , 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total : 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 
Equipment 


Total ; 


Fa<;tern  Regional   Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


^596,351.73 
85,736.96 
29,984.82 
56,159.06 
17,165.00 

$785,397.57 


$  2,699.00 

47.39 

9,128.09 

1  ,985.00 

$  13,859.48 


$  92,194.05 

5,340.13 

47,193.52 


I 


I 


O 

o 


Total : 


$144,727.70 


I 


I 


The  Director  reported  that  in  response  to  public  advertising  for  a 
contract  for  supplying  and  delivering  miscellaneous  paper  envelopes,  two  bids 
were  received.   It  was  recommended  that  the  contract  be  awarded  to  the  low 
bidder,  Massachusetts  Envelope  Company.   Following  discussion  and  on  motion 
duly  made  and  seconded,  it  was 

"VOTED:  that  there  be  entered  into  with  Massachusetts  Envelope 
Company,  30  Cobble  Hill  Road,  Somerville,  Massachusetts, 
the  lowest  eligible  and  responsible  bidder  inthe  public 
bidding  a  contract  for  supplying  and  delivering 
miscellaneous  paper  envelopes,  as  specified  in  the 
specifications,  at  a  total  cost  not  to  exceed  four  thousand 
two  hundred  twenty-seven  dollars  and  fifty- two  cents 
($4,227.52).- 

The  Director  proposed  that  changes  be  made  to  the  By-Laws  with  respect 
to  the  scheduling  of  Trustees  meetings.   He  proposed  that  Article  V,  Section  1, 
paragraph  two  be  changed  to  read  as  follows:  "Meetings  of  the  Corporation  shall 
be  held  bimonthly  from  September  through  June,  inclusive."   He  also  proposed  that 
Article  V,  Section  3  be  revised  to  read  as  follows:  "All  meetings  of  the  Corporation 
shall  be  held  in  the  Central  Library  building,  unless  otherwise  voted  by  the 
Corporation."   Following  discussion  and  on  motion  duly  made  and  seconded,  it 
was  voted  to  make  these  revisions.   These  revised  By-Laws  follow. 


REVISED 


The  Director  stated  that  it  was  necessary  to  have  votes  taken 
authorizing  the  signing  of  the  payrolls.   Following  discussion  and  on  motion 
duly  made  and  seconded,  it  was 


"VOTED: 


and 


"VOTED: 


that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon  his 
delegation  Liam  M.  Kelly,  Assistant  Director,  and  Secretary 
of  the  Trustees,  or  John  J.  Doherty,  Assistant  Director,  or 
Kevin  T.  FitzPatrick,  Assistant  to  the  Director,  be  and  hereby 
is  authorized  to  sign  the  payrolls  of  the  Library  in  represent- 
ation of  the  Trustees  for  a  period  not  to  exceed  four  weeks 
from  March  20,  1978." 


that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon  his 
delegation  Liam  M.  Kelly,  Assistant  Director  and  Secretary  of 
the  Trustees,  or  John  J.  Doherty,  Assistant  Director,  or  Kevin 
T  FitzPatrick,  Assistant  to  the  Director,  be  and  hereby  is 
authorized  to  siqn  the  payrolls  of  the  Library  in  represent- 
ation of  the  Trustees  for  a  period  not  to  exceed  four  weeks 
from  April  17,  1978." 


I 


BY-LAWS 

OF  THE  TRUSTEES  OF  THE  PUBLIC  LIBRARY  OF  THE  CITY  OF  BOSTON 

AS  AN  ADMINISTRATIVE  AGENCY  OF  THE  CITY  OF  BOSTON 


ARTICLE  I. 


I 


Offices 
Section  1.   The  offices  of  the  Trustees  shall  be  in  the  Central 
Library  building  at  230  Dartmouth  Street,  Copley  Square,  City  of  Boston, 
County  of  Suffolk,  Commonwealth  of  Massachusetts, 

ARTICLE  II • 
Board  of  Trustees 
Section  1.  The  Board  of  Trustees  is  constituted  of  five  Trustees 
appointed  by  the  Mayor  of  the  City  of  Boston  for  tenr.s  of  five  years  each, 
with  terms  expiring  on  April  30th  of  successive  years. 


122 


128 


Section  2.  Each  Truetee  serves  until  his  successor  shall  have  been 
appointed  and  shall  have  duly  qualified  for  his  office. 

ARTICLE  III. 

r^utiec  of  the  Trustees 
Section  1.  The  Board  of  Trustees  shall  have  as  its  prime  duty  the 
responsibility  for  the  general  administration  of  the  Library  and  the  repre- 
sentation of  its  interest  and  needs.  It  shall  serve  as  ti>e  advocate  of  these 
interests  and  needs  in  the  community  at  large. 

Section  2.  The  Board  shall  be  responsible  for  establishing  objectives 
for  the  Library.  It  shall  determine  the  policies  vhich  are  to  govern  the 
achievement  of  these  objectives.  It  shall  estabUsh  a  plan  of  organization 
for  the  administration  of  the  Library  vhich  shall  ensure  effective  means  of 
control  to  permit  the  objectives  and  policies  of  the  Library  to  be  ..intained 
in  .11  operations.  It  shall  establish  personnel  policies  and  arrangements 
which  vill  ensure  the  development  of  a  competent  and  able  personnel. 

Section  3.  The  Board  shall  appoint  a  Director,  who  shall  serve  also 
a.  Librarian,  and  fix  his  remuneration.  The  Director  shall  serve  at  the 
pleasure  of  the  Board.  He  shall  be  responsible  directly  to  the  Board.   The 
Board  shall  delegate  to  him  the  general  administration  of  the  Library  and  its 
affairs  in  accordance  with  the  objectives  and  pblicies  and  management  controls 
which  shall  have  been  established  from  time  to  time  by  it. 

Section  U.  The  Board  shall  appoint,  upon  nomination  of  the  Director. 
such  officers  at  the  second  level  i..-nediately  below  that  of  the  Director  as  it 
r^   deem  appropriate  for  the  administration  of  the  Library  and  its  affairs,  and 
fix  their  remuneration.  Such  officers  shall  serve  at  the  pleasure  of  the  Board. 
They  shall  be  responsible  directly  to  the  Director.  They  shall  assist  him  in 
providing  administrative  staff  work  for  the  Board. 


I 


I 


I 


I 


I 


I 


Section  5.   The  Board  shall  delegate  to  the  Director  the  appointinent  of 
all  other  officers  and  employees  of  the  Library  in  accordance  with  personnel 
policies  and  arrangements  established  from  time  to  time  by  the  Board,  and  the 

fixing  of  their  remuneration  in  accordance  with  the  salary  and  wage  scales  as 

currently  established  by  the  Board,  sub:ect  to  f^he  requirement  that  all  per- 

sonrel  actions  shall  be  reported  to  the  Board  at  its  next  regular  stated  neetinc. 

ARTICLE  IV. 

Officers  of  the  Board 
Section  1.  The  Officers  of  the  Board  of  Trustees  shall  be  a  President, 
Vice  Pre  sident,  and  Secretary,  >rfio  shall  be  chosen  by  viva  voce  vote  at  the 
annual  neeting  on  the  first  Monday  of  May  in  each  year;  but,  if  any  vacancy  shall 
occur  by  the  death,  resignation,  inability  to  act,  or  other  cause,  of  any  of 
said  officers,  such  vacancy  may  be  filled  by  the  Board  at  any  special  meeting 
called  for  the  purpose,  and  the  notices  thereof  shall  state  the  objects  of  the 

meeting. 

Section  2.  The  President  shall  preside  at  all  meetings  of  the  Board.  He 
shall  have  power  to  sign  or  countersign  all  checks,  certificates,  contracts,  and 
other  instruments  of  the  Board  of  Trustees  as  authorized  by  the  Board.  During 
prolonged  absence  or  disability  of  the  Director,  the  President  may  recommend 
to  the  Board  the  appointment  of  an  Acting  Director, 

Section  3.   In  the  absence  or  disability  of  the  President  the  Vice 
President  shall  perform  all  the  duties  of  the  President. 

Section  I.  The  Secretary  shall  be  sworn  to  the  faithful  performance  of 
his  duties,  shall  attend  all  meetings  of  the  Board,  shall  keep  a  full  record  of 
its  proceedings,  and  shall  be  the  custodian  of  all  its  records  and  papers. 

Section  ^.  The  Board  shall  have  no  Treasurer  of  its  own  inasmuch  as  the 
duties  of  the  office  of  Treasurer  are  performed  by  the  Collector-Treasurer  of  the 
City  of  Boston. 


124 


Section  6,  Standing  or  temporary  committees  may  be  appointed  from  time 
to  time  by  the  Board  from  its  own  membership,  and  the  Board  may  from  time  to  time 
invest  such  committees  with  such  powers  as  it  may  see  fit,  subject  to  such  con- 
ditions as  may  be  prescribed  by  such  Board.  All  committees  shall  report  on  their 
activities  to  the  Board  at  its  next  meeting. 

ARTICLE  V. 
Meetings  of  the  Board 
Sectioa  1.   The  annual  meeting  of  the  Board  of  Trustees  shall  be  held 
on  the  first  Monday  of  May  in  each  year. 

Meetings  of  the  Corporation  shall  be  held  bi-monthly  from  September  through 

June,  inclusive. 

Special  meetings  shall  be  held  when  and  as  necessary.   They  shall  be 
called  by  the  Secretary  whenever  directed  by  the  President  in  writing,  or 
requested  in  writing  by  two  Trustees. 

Section  2.   Written  notice  of  all  regular  and  all  special  meetings  shall 
be  sent  by  mail  postpaid  to  each  Trustee  not  less  than  three  days  before  the 

meeting. 

Section  3.   All  meetings  of  the  Corporation  shall  be  held  in  the  Central 

Library  building,  unless  otherwise  voted  by  the  Corporation. 

Section  4.   Three  Trustees  shall  constitute  a  quorum  to  do  business. 

ARTICLE  VI. 

Order  of  Business 
Section  1.  The  order  of  Business  at  the  stated  meetings  of  the  Board 
other  than  the  annual  meeting  shall  be  as  follows: 

1.  Approval  of  the  record  of  proceedings  of  the  previous  meeting. 

2.  Confirmation  of  action  taken  in  representation  of  the  Board  by 
the  Director,  as  duly  authorized  by  the  Board. 


I 


I 


I 


O 


I 


I 


I 


3.  Report  of  standing  or  temporary  committees  of  the  Trustees  that 
shall  have  been  appointed  by  the  Board,  and  confirmation  of 

action  taken  by  such  committees. 
I.     Receipt  of  communications  from  the  City  novernnent  or  any 

branch  thereof. 

5.  Business  required  by  law  or  by  ordinance. 

6.  Unfinished  business. 

7.  Report  by  the  Director. 

8.  Miscellaneous  business. 

ARTICLE  VII. 

Library  Officers 
Section  1.  The  officers  of  the  Library  shall  be  a  Director  and  such 
additional  officers  as  the  Board  of  Trustees  shall  deem  necessary  and  expedient, 
who  shall  exercise  such  powers  and  perform  such  duties  as  shall  be  determined 
from  time  to  time  by  the  Board  of  Trustees. 

Section  2.  The  general  administration  of  the  Library  and  its  affairs 
shall  be  delegated  to  the  Director,  in  accordance  with  the  policies  set  by 
the  Board  of  Trustees  and  subject  to  his  direct  responsibility  to  the  Board  of 
Trustees.  The  Director  shall  perform  the  duties  usually  appertaining  to  the 
position,  and  such  additional  duties  in  furtherance  of  the  interests  of  the 
Library  as  may  be  requested  of  him  by  the  Board  of  Trustees.  He  shall  have  power 
to  sign  or  countersign  all  checks,  certificates,  contracts,  and  other  instrun^nte 
of  the  Board  of  Trustees  as  duly  authorized  by  the  Board. 

Section  3.  The  officers  of  the  Library  shall  perform  the  duties  usually 
appertaining  to  their  positions,  and  such  additional  duties  in  furtherance  of 
the  interests  of  the  Library  as  may  be  requested  to  them,  under  the  general 
direction  of  the  Director. 


1 26 


ARTICLE  VIII. 

The  Library  Servlee 
Section  1.  Entrance  into  the  library  service  shall  be  by  such  pro- 
cedures as  may  be  established  by  the  Board  of  Trustees. 

Section  2.  Salaries  and  wa^es  of  all  employees  shall  be  fixed  by  the 

Board, 

Section  3.  Vacations  and  leaves  of  absence  shall  be  granted  to  full- 

tiine  employees  of  the  Ubrary  in  accordance  vdth  the  regulations  of  the  Board 

governing  vacations  and  leaves  of  absence  currently  In  effect. 

Section  I.  Employees  shall  report  at  their  scheduled  hour  of  work  at 
their  posts  and  shall  remain  there  daring  the  hours  of  their  regular  duty. 

Section  5.  No  allowance  shall  be  made  for  absence  from  duty  except  as 

above  provided. 

Section  6.  The  Director  shall  have  power  to  suspend,  with  loss  of  pay, 

any  employee  until  the  first  succeeding  meeting  of  the  Board. 

Section  7.  Solicitation  on  library  premises  by  employees  or  by  members 
of  the  public  for  any  purpose  whatsoever  shall  not  be  permitted,  except  by  vote 

of  the  Board. 

Section  8.  Any  violation  or  neglect  of  the  regulations  prescribed  by 

the  Board  shall  be  cause  for  dismissal. 

ARTICLE  IX. 
By-Laws 
Section  1.  All  previous  By-Laws  are  hereby  repealed. 
Section  2.  By-Laws  may  be  amended  by  vote  of  a  majority  of  the  Board 
at  any  meeting  of  the  Boaid  of  Trustees,  the  notice  for  which  shall  state  that 
amendments  will  be  proposed. 


I 


I 


I 


1 


O 


I 


I 


The  Clerk  reported  on  the  Finance  Coramission  investigation.   The 
position  of  the  Library  with  respect  to  the  delinquency  file  has  been  supported 
by  the  Supervisor  of  Public  Records.   This  position  is  that  it  would  constitute 
an  invasion  of  privacy  for  the  Library  to  release  names  of  those  on  the  deliquency 
file  to  other  agencies.   Another  request  has  been  recently  received  from  the  Financt 
Coramission  for  a  variety  of  statistical  information  on  the  delinquency  file.^ 
Some  of  this  information  can  be  created  by  special  computer  runs  using  existing 
programs.   In  order  to  generate  other  information,  new  programs  would  have  to  be 
written.   In  the  discussion  that  followed,  the  Board  members  agreed  that  the 
information  should  be  provided,  and  that  any  costs  involved  in  doing  this  should 
be  borne  by  the  Finance  Commission.  It  was  suggested  that  Mr.  Kelly  meet  with 
Mr.  Bruce  Einhorn,  investigator  for  the  Finance  Commission,  to  review  the  items  in 
question. 

The  Director  reported  that  the  Library  has  been  planning  to  upgrade  its 
computer  installation.   Mr.  Kelly  reported  that  there  were  several  needs  that 
have  been  identified  with  respect  to  present  computer  operations  which  cannot  be 
met  by  present  machinery.   Among  these  needs  is  the  need  to  check  delinquent 
borrowers  against  the  delinquency  file  at  the  point  of  checkout.   Another  is 
the  need  to  identify  reserve  books  at  the  point  that  a  book  is  returned  to  the 
Library.   Another  need  is  in  the  area  of  acquisitions.   In  speaking  about  these 
functions,  Mr.  Kelly  pointed  out  that  they  would  strengthen  the  Library  s  control 
of  the  total  circulation  process  and  at  the  same  time  allow  the  Library  to 
provide  better  service  to  users.   The  proposed  upgrading  will  mean  the  replace- 
ment of  the  existing  360/20  configuration  with  another  IBM  machine.  System  3, 
Model  15.   Much  of  the  present  peripheral  equipment  will  be  retained.   The  cost 
of  this  upgraded  installation  will  be  approximately  the  same  as  what  the  Library 
is  presently  paying. 

The  Director  reported  that,  despite  a  shortage  of  staff  over  the  past 
18  months,  the  Library  has  bet-n  gradually  preparing  the  collection  for  the  new 
Dudley  Branch  Library.   With  the  pansage  recently  of  the  supplemental  budget, 
it  has  been  possible  to  add  the  necessary  staffing  for  the  new  branches.   The 
Dudley  and  Codman  libraries  are  now  r.^ady  to  be  opened,  and  this  will  allow 
the  Library  to  finally  implement  fully  the  district  library  concept  which  has 
been  intended  to  decentralize  the  administration  of  the  total  branch  system. 
The  Director  pointed  out  that  the  Library  did  receive  half  of  the  money  requested 
from  the  Bureau  of  Library  Extension  under  the  LSCA  program.   ^his  provided 
$50  000  for  the  purchase  of  materials  for  Codman  and  Dudley.   Withthe  addition 
of  duplicates  from  the  Central  Library  and  the  new  large  print  collections,  it 
is  now  planned  to  open  Dudley  on  Monday,  April  3,  and  the  new  Codman  branch  on 
the  following  Monday,  April  10,  1978.   Tentative  dates  for  dedication  o   these 
libraries  have  been  set  as  April  18  or  19  for  Dudley,  and  May  9  or  11,  1978  for 
the  Codman  library.   The  Director  also  noted  that  a  program  for  building  a  new 
library  at  Lower  Mills  has  been  included  in  the  City's  capital  improvements 
budget  and  is  now  moving  ahead. 

The  Director  stated  that  there  has  been  renewed  interest  in  having  the 
Allston  Branch  Library  moved  to  the  old  fire  station  on  Harvard  ^venue^  He 
recalled  that  the  Board  has  already  voted  against  this  mo,e   several  times  in 
the  past,  and  he  said  that  he  still  feels  that  the  Library  should  continue  to 
look  for  a  new  first  floor  location  between  Commonwealth  Avenue  and  Brighton 
ivenue   following  further  discussion,  the  Board  agreed  that  this  solution  shouxd 
still  be  pursued. 


128 


1^9 


Minutes  of  Annual  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Monday,  May  1,  1978 


The  Director  reported  that  the  Library  would  soon  be  in  the 
position  to  replace  part  of  the  General  Library  catalog  with  the  book  catalog, 
which  will  be  supplemented  by  a  catalog  on  COM  output  microfilm   At  the 
time  this  change  is  made,  the  Catalog  Information  Service  will  be  moved 
from  the  second  floor  to  the  first  floor.   Copies  of  this  book  catalog 
and  the  microfilm  supplement  will  be  placed  in  all  branches.  A   special 
COM  output  microfilm  catalog,  representing  the  Dudley  collection,  will 
be  available  in  the  Dudley  Branch  Library  on  the  opening  day,  m  addition 
to  the  General  Library  union  catalog  on  microfilm. 

The  Director  reported  that  a  series  of  special  programs  were  being 
planned  in  cooperation  with  the  Spanish  Consul  in  Boston  during  the  month 
of  April. 

The  Director  reported  considerable  interest  by  the  media  in  the 
recent  arrests  in  the  Central  Library.   He  said  that  his  position  was  that 
this  is  a  matter  for  the  police,  since  the  patrol  of  public  buildings 
properly  belongs  to  the  police.   Several  members  of  the  public  representing 
the  "gay  community"  expressed  concern  at  the  methods  used  by  the  police 
in  the  recent  arrests  in  the  Library,  and  they  requested  that  members  of ^^ 
the  Board  meet  with  them  to  help  stop  "massive  abuse  of  personal  ^ig^its 
The  President  of  the  Board  replied  that  this  matter  is  in  the  hands  of  the 
Police  Department  and  the  courts. 

Dissolved  at  4:25  p.m. 


I 


I 


O 


Secretary 


I 


I 


The  annual  meeting  of  the  Trustess  of  the  Public  Library  as  an 
Administrative  Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room 
at  10:30  a.m. 

Present:   Messrs.  Maher,  Murray  and  Parker,  and  Mrs.  White,  Trustees. 
Also  present  were  members  of  the  public. 

The  President,  Mr.  Maher,  presiding. 

The  Administrative  Agency  proceeded  to  elect  viva  voce  its  officer 
for  thcv  ensuing  year. 

First  Vote  for  President 

Monsignor  Murray  voted  for  Frank  B.  Maher,  Mr.  Parker  voted  for 
Frank  B.  Maher,  Mr.  Maher  voted  for  Monsignor  Murray,  and  Mrs.  White 
voted  for  Frank  B.  Maher;  and  Frank  B.  Maher  was  declared  elected 
President. 

First  Vote  for  Vice  President 

Monsignor  Murray  voted  for  Sidney  R.  Rabb,  Mr.  Parker  voted  for 
Sidney  R.  Rabb,  Mr.  Maher  voted  for  Sidney  R.  Rabb,  and  Mrs.  White 
voted  for  Sidney  R.  Rabb;  and  Sidney  R.  Rabb  was  declared  elected 
Vice  President. 

First  Vote  for  Secretary 

Monsignor  Murray  voted  for  Liam  M.  Kelly,  Mr.  Parker  voted  for 
Liam  M.  Kelly,  Mr.  Maher  voted  for  Liam  M.  Kelly,  Mrs.  White 
voted  for  Liam  M.  Kelly;  and  Liam  M.  Kelly  was  declared  elected 
Secretary. 

First  Vote  for  Secretary  Pro  Tern 

Monsignor  Murray  voted  for  Philip  J.  McNiff,  Mr.  Parker  voted  for 
Philip  J.  McNiff,  Mr.  Maher  voted  for  Philip  J.  McNiff,  Mrs.  White 
voted  for  Philip  J.  McNiff  was  declared  Secretary  Pro  Tem. 

On  motion  duly  made  and  seconded,  it  was 
"VOTED:   that  any  member  of  the  Board  of  trustees  be  and 

hereby  is  authorized  to  sign  on  behalf  of  the  Boara 
bills!  special  drafts,  and  payrolls  of  the  Library." 


"VOTED : 


I 


I 


that,  until  the  next  annual  meeting,  the 
President,  or  Vice  President,  or  in  the 
inability  of  either,  any  member  of  the  Board, 
and  by  delegation  the  Director,  or  the  Secretary 
of  the  Trustees,  be  and  hereby  is  authorized  to 
sign  any  and  all  contracts  voted  to  be  made  by 
the  Board  in  the  name  and  behalf  of  the  City  of  ^ 
Boston  and  any  and  all  communications  in  connection 
with  the  award  of  contracts  so  voted  or  recommended 
to  be  so  voted  and  to  authorize  payments  under 
contracts  so  voted." 


130 


131 


The  President  stated  that  membership  '^-  Standing  Ccramittees  for 
the  ensuing  year  should  be  as  follows: 


BUILDINGS 


FINANCE 


Msgr.  Murray,  Chairman  Mr.  Parker,  Chairman 


Mr .  Maher 
Mr.  Parker 
Mr.  Rabb 
Mrs.  White 


Mr .  Maher 
Msgr.   Murray 
Mr.  Rabb 
Mrs.  White 


PERSONNEI 

Mr .  ?.abb  Chairman 
Mr.  Maher 
Msgr .  Mu, ray 
Mr.  Parker 
Mrs.  Whiue 


I 


The  President  stated  that  the  Trustees  as  the  appointive  body  must 
provision  at  the  annual  meeting  for  hearings  of  Civil  Service  Pe"onnel 
when  and  as  needed  during  the  ensuing  year.   On  motion  duly  made  and  seconded, 
it  was 

VOTED-   that  we,  the  Trustees  of  the  Boston  Public  Library,  having 
appointive  authority  over  the  Civil  Service  personnel  at 
the  Library,  do  appoint  om.  of  our  monibers ,  Frank  B.  Maher, 
Trustee,  to  hold  and  conduct  hearings  in  accordance  with 
Chapter' 31  of  the  General  Laws  whenever  the  said  hearings 
are  deemed  necessary; 


It 


and 

FURTHER 

VOTED; 


I 


and 


I 


that  in  the  event  of  the  unavailability  of  Frank  B.  Maher 
Sidney  R.  Rabb,  Trustee,  is  hereby  authorized  to  conduct 
the  above-mentioned  hearings;  this  power  to  be  valid  only 
until  the  expiration  or  appointment  of  any  member  of  this 
Board." 

The  President  then  appointed  Liam  M.  Kelly  as  Secretary  of  Committees 
and  Philip  J.  McNiff  as  Secretary  ot  Committees  Pro  Tem  to  serve  until  the 
next  annual  meeting. 

Votes  were  taken  authorizing  routine  operating  procedures  during 
the  ensuing  year.   On  motion  duly  made  and  seconded,  it  was 


"J? 


and 


and 


I 


"VOTED:   that,  until  the  next  annual  meeting,  Philip  J.  McNiff,  or  upon  his 
delegation,  Liam  M.  Kelly,  Assistant  Director  and  Secretary  of 
the  Trustees,  or  John  J.  Doherty,  Assistant  Director,  or  Kevin 
T.  FitzPatrick,  Assistant  to  the  Director,  be  and  hereby  is 
authorized  to  sign  on  behalf  of  the  Board  in  approval  of  the 
payment  of  all  vouchers  or  bills  covering  expenditures  incurred 
in  terms  of  one  quarter  of  the  fiscal  1978-79  budget  allowances, 
but  in  no  case  exceeding  those  in  the  budget  estimates  for  the 
fiscal  year  1979-80,  as  shall  be  approved  by  the  Board  of 
Trustees  prior  to  June  30,  1979,  said  payments  to  be  reported 
to  the  Board  at  its  next  regular  meeting  for  confirmation." 

"VOTED:   that,  until  the  next  annual  meeting,  the  President,  Vice 

President,  the  Director,  and  the  Secretary  of  the  Trustees,  be 
and  hereby  are  severally  authorized  to  sign  any  and  all  contracts 
voted  to  be  made  by  the  Board  in  the  name  and  behalf  of  the 
City  and  any  and  all  communications  in  connection  with  the 
award  of  contracts  so  voted  or  recommended  to  be  so  voted, 

"VOTED:   that,  until  the  next  annual  meeting,  for  the  signing  of  checks 
drawn  upon  the  petty  cash  checking  accounts  of  the  Library, 
Catherine  A.  Farrell,  Principal  Accountant,  or  Thomas  T. 
McLaughlin,  Assistant  Principal  Accountant,  or  Liam  M.  Kelly, 
Secretary  of  the  Trustees,  Clerk  of  the  Corporation,  or  John  J. 
Doherty,  Assistant  Director,  or  Kevin  T.  FitzPatrick,  Assistant 
to  the  Director,  in  the  order  of  their  respective  availability, 
be  authorized  to  sign  checks;  and  Philip  J.  McNiff,  Director,  or 
Liam  M.  Kelly,  Secretary  of  the  Trustees,  Clerk  of  the  Corporation, 
or  John  J.  Doherty,  Assistant  Director,  or  Kevin  T.  FitzPatrick, 
Assistant  to  the  Director,  in  the  order  of  their  respective 
availability  be  authorized  to  countersign  checks,  provided 
that  in  no  instance  does  the  same  individual  both  sign  and 
countersign  a  check."  /.        / 


Dissolved  at  10:35  a.m. 


Secretary 


"VOTED : 


that   until  the  next  annual  meeting,  Philip  J.  McNiff.  Director, 
or  upon  his  delegation,  Liam  M.  Kelly,  Assistant  Director  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant  Director, 
be  and  hereby  is  authorized  to  act  on  behalf  of  the  Trustees  in 
the  administration  of  the  personnel  procedures  established 
by  them  for  the  appointment  of  all  officers  and  employees 
of  the  Library  up  to  but  not  including  the  level  immediately 
below  that  of  the  Director,  and  to  fix  the  remuneration  for 
all  such  officers  and  employees  subject  to  the  salary  and 
wage  scales  as  currently  established  by  vote  of  the  Trustees 
said  appointments  and  changes  in  remunerations  to  be  reported 
to  the  Trustees  at  their  next  meeting  for  confirmation. 


I 


I 


182 


49 


9.« 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Monday,  May  1,  1978 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  10:35  a.m. 

Present:   Messrs.  Maher,  Murray,  Parker,  and  Mrs.  l^ite.  Trustees. 
Also  present  were  members  of  the  public. 

The  Chairman,  Mr.  Maher,  presiding. 

The  minutes  of  the  regular  meeting  of  March  27,  1978,  as  presented, 
were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and 
supplies  were  authorized  to  be  charged  as  follows  for  the  months  of 
February  and  March,  1978,  provided  that  expenditures  from  City 
Appropriation  have  the  approval  of  the  City  Auditor: 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total: 


February 


$486,411.65 
78,587.34 
43,070.02 
15,814.19 

21.00 

$623,904.20 


March 


$488,427.28 

81,932.63 

13,004.44 

109,308.40 

10.50 

$692,683.25 


I 


I 


CO 


i 


I 


The  Secretary  qualified  for  office  by  taking  the  following  oath: 

I,  Liam  M.  Kelly,  solemnly  swear  that  I  will  well  and  faithfully 
perform  all  the  duties  incumbent  upon  me  as  Secretary  of  the 
Trustees  of  the  Public  Library  of  the  City  of  Boston,  so  help  me 
God. 


Sworn  and  subscribed  to  before  me  this  day  of 

at  Boston,  Suffolk  County,  s.s.,  Massachusetts. 


A.D, 


Notary  Public 

The  Secretary  Pro  Tem  qualified  for  office  by  taking  the  following  oath: 

I,  Philip  J.  McNiff,  solemnly  swear  that  I  will  well  and  faithfully 
perform  all  the  duties  incumbent  upon  me  as  Secretary  Pro  Tem  of 
the  Trustees  of  the  Public  Library  of  the  City  of  Boston,  so  help  me 
God. 


To  Trust  Funds 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total: 

Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


$  1,495.79 
4,151.90 
2,191.55 
2,775.00 

$  10,614.24 


$  12,621.34 

4,281.28 

36,855.05 

$  53,757.67 


48.33 
4,440.20 
1,556.68 


$   6,045.21 


$111,359.20 
14,268.88 
36,515.29 

S112,143.37 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  liim  by  the  Trustees,  payment  of  bills  was  authorized  to  be 
charged  as  follows  for  the  months  of  February  and  March,  1978,  provided 
that  payment  of  bills  from  City  Appropriation  have  the  approval  of  the 
City  Auditor: 


1 


I 


Sworn  and  subscribed  to  before  me  this         Jay  of 
at  Boston,  Suwffolk  County,  s.c,  Massachusetts. 


A.D. 


Notary  Public 


133 


February 


March 


I 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total: 


$486,411.65 

103,750.58 

10,501.63 

15,814.19 

5,176.79 

$621,654.84 


$488,427.28 
110,575.32 

39,099.05 
109,308.40 

25,774.81 

$773,154.86 


M 

O 


To  Trust  Funds 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 


Total; 


$  1,495.79 
4,151.90 
2,191.55 
2,775.00 

$  10,614.24 


48.33 
4,440.20 
1,556.68 


$  6,045.21 


I 


Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


Total 


$  12,621.34 

7,009.53 

36,855.05 

$  56,485.92 


$111,359.20 

6,153.11 

36,515.29 

$154,027.60 


I 


The  Director  stated  that  it  was  necessary  to  have  a  vote  authorizing 
the  delegation  of  the  signing  of  payrolls  for  the  Library.   On  motion  duly 
made  and  seconded,  it  was: 


"VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon  his 
delegation,  Liam  M.  Kelly,  Assistant  Director,  and  Secretary  of 
the  Trustees,  or  John  J.  Doherty,  Assistant  Director,  or  Kevin 
T.  FitzPatrick,  Assistant  to  the  Director,  be  and  hereby  is 
authorized  to  sign  the  payrolls  of  the  Library  in  representation 
of  the  Trustees  for  a  period  not  to  exceed  four  weeks  from 
May  15,  1978." 


134 


135 


n»e  Director  reported  that  in  respont:e  fo  public,  advo^tising 
for  a  contract  for  ALA  Kevised  Inter: Ibrary  Loan  .quest  Forms,  five  bids 
were  received  and  it  was  recommended  that  the  contract  be  awarded  to  cihe 
low  bidder,  Bro-Dart,  Inc.   On  motion  duly  made  ane  seconded,  it  was 


i 


I 


The  Director  recommended  that  a  contract  be  entered  into  for  the  lease  of 
premises  at  Taunton  for  the  Eastern  Massachusetts  Regional  Library  System  Bookmobile 
Center.   These  are  the  present  Eastern  Regional  premises,  and  should  be  retained 
until  more  suitable  space  is  available  in  Taunton.   Following  further  discussion 
and  on  motion  duly  made  and  seconded,  it  was: 


"VOTED 


"VOTED:   that  there  be  entered  into  with  Bro-Dart,  Inc.  1609  Memorial 
Ave.,  Williamsport,  Pennsylvania,  the  lowest:  responsuie  and 
eligible  bidder  in  the  public  lidding,  a  contract  for  supplying 
and  delivering  ALA  Revised  '^nt-  rlibriry  Loan  Recuest  Forms, 
as  specified  in  the  specifications,  at  a  total  cost  not  to 
exceed  two  thousand  nine  huraired  ninety-one  dollars  and  no 
cents  ($2,991.00)." 


The  Director  reported  that  in  response  to  public  advertising  for  a 
contract  for  music  portfolios,  only  bid  was  received,  that  from  Chaspec 
Manufacturing  Co.,  Inc.   Even  though  there  was  only  one  bid,  this  was  considered 
to  be  reasonable  in  price  and  the  Director  recommended  that  a  contract  be 
entered  into  with  Chaspec  Manufacturing  Company,  Inc.   Following  discussion 
and  on  motion  duly  made  and  seconded,  it  was: 

"VOTED:   that  there  be  entered  into  with  Chaspec  Manufacturing 
Co.,  Inc.,  375  Fairfield  Avenue,  Stamford,  Connecticut 
the  sole  bidder  in  the  public  bidding,  a  contract  for 
supplying  and  delivering  music  portfolios,  as  specified 
in  the  specifications,  at  a  total  cost  not  to  exceed 
six  thousand  four  hundred  and  fifty  dollars  and  no 
cents  ($6,450.00)." 


The  Director  recommended  that  a  contract  for  the  rental  and  maintenance 
of  five  portable  two-way  radios   and  one  multi-unit  charger  be  entered  into  with 
Motorola  Communications  and  Electronics,  Inc.   The  present  contract  provides  the 
option  for  renewal  as  of  July  1,  1978  at  the  original  bid  price.   At  the  end  of 
this  fiscal  year,  the  Library  will  acquire  ownership  of  these  items  under  the 
terms  of  the  original  bid.   Following  discussion  and  on  motion  duly  made  and 
seconded,  it  was: 

"VOTED:   that,  without  public  advertising,  there  be  entered  into 
with  Motorola  Communications  and  Electronics,  Inc., 
85  Harris town  Road,  Clen  Rock,  New  Jersey,  a  contract 
for  rental  and  maintenance  of  five  portable  two-way 
radios  and  one  Multi-unit  charger  during  the  period 
July  1,  1978  through  June  30,  1979  at  a  total  cost  not 
to  exceed  two  thousand  thirty-nine  dollars  and  eighty- 
eight  cents  ($2,039.88)." 


I 


I 


that  the  Board  of  Trustees  in  charge  of  the  Library 
Department  of  the  City  of  Boston,  acting  in  the  name  of 
and  for  the  City  of  Boston,  does  hereby  accept  an 
instrument  of  lease  by  and  between  ERNEST  M.  HELIDES, 
TRUSTEES,  AS  HE  IS  TRUSTEE  OF  THE  HELIDES  REALY  TRUST 
and  the  CITY  OF  BOSTON  of  the  premises,  street  floor 
and  basement  storage  space,  situated  at  6  Weir  Street, 
Taunton,  Massachusetts,  subject  to  the  rental,  terms, 
agreements,  conditions,  and  covenants  set  forth  in 
said  instrument  of  lease; 

that  Philip  J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  name  and  behalf  of  the 
Board  of  Trustees  in  charge  of  the  Library  Department 
of  the  City  of  Boston  to  execute  said  instrument  in 
duplicate." 


The  Director  also  recommended  that  a  contract  for  the  lease  of 
premises  at  North  Andover  for  the  Eastern  Massachusetts  Regional  Library  System 
Bookmobile  Center  be  entered  into.   These  are  also  the  present  premises. 
Following  discussion  and  on  motion  duly  made  and  seconded,  it  was: 


and 
VOTED 


"VOTED; 


and 

VOTED 


I 


I 


that  the  Board  of  Trustees  in  charge  of  the  Library 
Department  of  the  City  of  Boston,  acting  in  the  name  of 
and  for  the  City  of  Boston,  does  hereby  accept  an 
instrument  of  lease  by  and  between  the  TOWN  OF  ANDOVER, 
MASSACHUSETTS  and  the  CITY  OF  BOSTON  of  the  premises  at 
the  Theatre  Building,  //9/11  Essex  Street.  Andover, 
Massachusetts,  subject  to  the  rental,  terms,  agreements, 
conditions,  and  covenants  set  forth  in  said  instrument 
of  lease; 

Philip  J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  In  the  name  and  behalf  of  the 
Board  of  Trustees  in  charge  of  the  Library  Department 
of  the  City  of  Boston  to  execute  said  instrument  in 
duplicate." 


The  Director  recommended  that  a  contract  for  rental  of  storage  space  at 
New  England  Deposit  Library  be  entered  into.   He  stated  that,  as  a  member  of  the 
New  England  Deposit  Library,  the  Boston  Public  Library  is  part  owner  of  the 
facility  and  should  always  retain  some  space  there  in  order  to  protect  its 
interest  in  the  facility.   Following  discussion  and  on  motion  duly  made  and 
seconded,  it  was: 


136 


137 


i« 


VOTED:  that  there  be  entered  into  with  the  New  England  Deposit 
Library,  135  Western  Avenue,  Allston,  Massachusetts,  an 
agreement  for  the  rental  during  the  period  July  1,  1978 
through  June  30,  1979  of  storage  space  therin  for  books 
and  other  library  materials  belonging  to  the  Boston 
Public  Library,  in  accordance  with  the  rates  for  storage 
space  formally  adopted  by  the  governing  board  of  said 
New  England  Deposit  Library 


The  Director  recommended  the  entering  into  of  a  contract  for 
inspection  service  for  combination  watchman-recording  and  fire  alarm  system 
for  the  Research  Library  with  the  American  District  Telegraph  Company.   The 
Library  has  been  receiving  the  services  of  this  company  for  the  past  ten  years 
and  has  found  it  satisfactory.   Following  discussion  and  on  motion  duly  made 
and  seconded,  it  was: 

"VOTED:  that  there  be  entered  into,  without  public  advertising, 

with  American  District  Telegraph  Company,  10  North  Avenue, 
Burlington,  Massachusetts,  a  service  agreement  for  the 
period  July  1,  1978  through  June  30,  1979  for  furnishing 
of  inspection  service  for  the  combination-watchman-recording 
and  fire  alarm  system  in  the  Res'-^arch  Library  building,  the 
total  fee  thus  charged  to  be  subject  to  the  terms  .^^agree- 
ments, and  conditions  set  forth  in  said  agreement." 


The  Director  recommended  renewing  a  contract  with  Balco,  Inc.  for 
the  operation  and  servicing  of  heating,  ventilating,  and  air  conditioning 
systems,  electrical  systems  and  equipment,  as  well  as  plumbing  systems, 
throughout  the  Library  System.   The  present  contract  provides  the  opti°^ 
for  renewal  as  of  July  1,  1978  at  the  bid  price.   In  response  to  a  question, 
the  Director  stated  that,  in  general,  Balco  service  has  been  satisfactory 
He  did  point  out  that  the  job  of  maintaining  the  equipment  and  running  the 
equipment  becomes  more  difficult  as  the  equipment  gets  older  and  ^^r^  ^^/^^ 
need  replacing.  Following  further  discussion  and  on  motion  duly  made  and 
seconded,  it  was: 

"VOTED-  that,  without  public  advertising,  there  be  entered  into 
with  Balco,  Inc.,  160  Charlemont  Street,  Newton,  Massa- 
chusetts, a  contract  for  the  operation  and  servicing  of 
heating,  ventilating,  and  air  conditioning  systems, 
electrical  systems  and  equipment,  as  well  as  plumbing 
systems,  throughout  the  Library  System  during  the  period 
July  1,  1978  through  June  30,  1979,  at  a  total  cost  not 
to  exceed  one  hundred  forty-six  thousand  one  ^^"^^f  ^"^,. 
seventy-two  dollars  and  forty-eight  cents  ($1A6 , 172 . 4b) . 


I 


I 


I 


I 


70 


I 


I 


The  Secretary  recommended  that  a  contract  be  entered  into  with 
Western  Union  Data  Services  Company  for  the  rental  of  certain  data  communications 
terminals  during  the  period  July  1,  1978  through  June  30,  1979.   These 
terminals  are  being  used  at  present  in  the  computerized  cataloging  operation. 
The  present  contract  includes  an  option  for  renewal  as  of  July  1,  1978  at  the 
same  bid  price.   Following  discussion  and  on  motion  duly  made  and  seconded,  it 
was : 

"VOTED:  that,  without  public  advertising,  there  be  entered  into  with 
Western  Union  Data  Services  Company,  8A  Cummings  Park, 
Woburn,  Massachusetts,  a  service  contract  for  rental  and 
maintenance  of  certain  data  communications  terminals  during 
the  period  July  1,  1978  through  June  30,  1979,  at  a  total 
cost  not  to  exceed  fourteen  thousand  two  dollars  and  eighty 
cents  ($1A,002.80)." 


The  Director  recommended  that  a  contract  be  entered  into  with 
New  England  Systems  &  Supply,  Inc.  for  the  operation  and  servicing  of  water 
systems  associated  with  air  conditioning  and  heating  systems  at  various  locations 
throughout  the  Library  System  during  the  period  July,  1978  through  June  30, 
1979.  Again,   this  contract  at  present  includes  the  option  for  renewal  as  of 
July' 3, 1978.   Following  discussion  and  on  motion  duly  made  and  seconded,  it  was: 

"VOTED:   that,  without  public  advertising,  there  be  entered  into 
with  New  England  Systems  &  Supply,  Inc.,  1542  Columbus 
Avenue,  Roxbury ,  Massachusetts,  a  contract  for  the 
operation  and  servicing  of  water  systems  associated  with 
air  conditioning  and  heating  systems  at  various  locations 
throughout  the  library  system  during  the  period  July  1, 
1978  through  June  30,  1979,  at  a  total  cost  not  to 
exceed  one  thousand  nine  hundred  twenty  dollars  and 
no  cents  ($1,920.00)." 


The  Director  recommended  that  a  contract  be  entered  into  with  the 
F.W.  Faxon  Co.,  Inc.  for  supplying  periodical  and  serials  for  the  year  1979, 
and  servicing  the  subscriptions  for  the  individual  items  throughout  the  year. 
He  noted  that  this  contract  had  been  awarded  without  public  advertising  for 
many  years,  but,  upon  direction  of  the  Finance  Commission,  the  contract  was 
awarded  this  year  following  public  advertising.   The  low  bidder  was  the 
Faxon  Company,  the  company  that  the  Library  had  been  doing  business  with  for 
many  years.   That  contract  also  contained  the  option  for  renewal  as  of  July  1, 
1978.   Following  further  discussion  and  on  motion  duly  made  and  seconded,  it  was 

"VOTED:    that,  without  public  advertising,  there  be  entered 
into  with  F.W.  Faxon  Co.,  Inc.,  15  Southwest  Park, 
Westwood,  Massachusetts,  a  contract  for  (1)  supplying 
periodicals  and  serials  for  the  year,  1979,  and  (2) 
servicing  the  subscriptions  for  the  individual  items 
throughout  the  year  as  specified  in  the  specifications 
and  Appendix  A,  and  subject  to  the  terms,  agreements, 
and  conditions  set  forth  in  said  contract,  at  a  total 
cost  not  to  exceed  one  hundred  sixty-six  thousand 
three  hundred  thirteen  dollars  and  no  cents  ($166,313.00).' 


138 


139 


The  Secretary  recommended  that  a  contract  be  entered  into  with 
Autographies,  Inc.  for  the  rental  and  maintenance  of  certain  Microfilm 
Relders  for  the  Central  and  Branch  Library  Catalog  System,  Group  A   These 
readers  have  been  rented  from  Autographies  during  the  past  year.   They  will 
be  used  to  accomodate  the  computer  output  catalog  system  for  the  General 
Library.   Again,  the  present  Autographies  contract  included  the  option  for 
renewal  as  of  July  1,  1978  at  the  same  bid  price.   Following  further 
discussion  and  on  motion  duly  made  and  seconded,  it  was 

"VOTED:   that,  without  public  advertising,  there  be  entered 

into  with  Autographies,  Inc.,  751  Monterey  Pass  Road, 
Monterey  Park,  California,  a  contract  for  the  rental 
and  maintenance  of  certain  microfilm  readers  for 
the  Central  and  Branch  Library  catalog  system,  as 
specified  in  the  specifications  under  Group  A, 
during  the  period  July  1,  1978  through  June  30,  1979. 
the  total  cost  not  to  exceed  nineteen  thousand  four   ^^ 
hundred  sixty-four  dollars  and  no  cents  ($19,464.00). 

The  Secretary  also  recommended  that  a  contract  be  entered  into  with 
Inforonics,  Inc.  for  the  rental  and  maintenance  of  certain  microfilm  readers 
for  the  Central  and  Branch  Library  Catalog  System,Group  B   Under  this  contract, 

he  Inforonics  Company  is  responsible  for  the  production  of  -^P^^^  ^^^^^.^^ 
microfilm  to  be  used  in  conjunction  wi.h  the  microfilm  ^^^^^f^^  J^\f  f.^^^^'^'.^^fie^ 
Company  has  been  slow  in  delivering  this  microfilm  and  the  Library  is  dissatistiea 
with  the  level  of  service  from  Inforonics  in  this  matter.   The  contract  is 
recommended  with  the  understanding  that  if  Inforonics  continues  to  give  poor 
service  with  inspect  to  the  production  of  the  COM  film,  the  Library  will 
nroceed  to  develop  a  new  set  of  specifications  and  re-advertise  for  this 
Tervice.   In  response  to  a  question,  Mr.  Kelly  pointed  out  that  the  Library 
can  fulfill  its  obligation  under  this  contract  by  paying  for  all  or  any 
of  the  services  described  in  the  contract.   Following  further  discussion, 
and  on  motion  duly  made  and  seconded,  it  was 

"VOTED:   that,  without  public  advertising,  there  be  entered 
into  with  Inforonics,  Inc.,  550  Newtown  Road, 
Littleton,  Massachusetts,  a  contract  for  rental 
and  maintenance  of  certain  microfilm  readers  for 
Central  and  Branch  Library  catalog  system,  as  specified 
in  the  specifications  under  Group  B,  during  the  period 
July  1.  1978  through  June  30,  1979,  at  a  total  cost 
not  to  exceed  twenty  thousand  dollars  and  no  cents 
($20,000.00)." 

The  Secretary  recommended  that  a  contract  be  entered  into  with 
International  Business  Machines  Corporation  for  the  lease  or  rental  of  certain 
data  processing  equipment.   He  pointed  out  that,  at  present,  the  Library  has  a 
one-year  rental  contract  with  IBM  and  has  had  for  many  years.   The  Library  is 
now  proposing  to  upgrade  the  present  equipment  by  replacing  the  360/20  system 
with  a  Model  3,  System  15,  and  is  proposing  to  do  this  under  IBM's  state  and 
local  Government  Lease  Plan.   It  is  now  possible  to  enter  into  this  kind  of 
lease  because  the  City  of  Boston  has  negotiated  a  contractual  document  with 
IBM  during  the  past  year  and  has  adopted  this  contractual  form  for  other  data 
processing  installations  in  the  City.   Under  this  agreement,  the  Library  will 
enjoy  several  advantages  over  the  present  agreement.   Under  this  lease  agreement, 
the  Library  will  pay  110%  of  the  best  price  available  to  any  IBM  customer.   This 
works  out  to  approximately  92%  of  the  monthly  rental  rate.   Also  under  this  contract, 
the  Library  will  accrue  equity  at  the  rate  of  .65c  on  the  dollar,  as  opposed 


I 


I 


I 


I 


I 


I 


to  the  present  . 50c  on  the  dollar.   The  Library  can  also  accrue  equity  to  the 
total  amount  of  75%  of  the  value  of  the  machine,  as  opposed  to  50%  under 
the  present  agreement.   Under  this  plan,  the  Library  will,  after  approximately 
38  months,  be  able  to  purchase  this  machine  for  the  equivalent  of  the  lease 
cost  for  the  following  10  months,  if  it  proves  desirable  to  do  so.   Also  under 
this  agreement,  the  Library  will  no  longer  have  to  pay  to  IBM  overtime  charges 
on  the  machine.   In  response  to  a  question,  Mr.  Kelly  stated  that  the  Library  had 
been  looking  into  computers  produced  by  other  vendors,  specifically  Digital  Equipment 
Corporation,  and  he  stated  that  the  future  of  computers  in  the  Library  will 
be  dependent,  to  some  extent,  on  how  the  Library  supports  the  cataloging 
function  in  future  years.   The  present  catalog  system  used  in  the  Library 
is  supported  by  a  Digital  Equipment  Corporation  computer.   The  Director 
also  pointed  out  that  this  will  be  dependent  on  what  happens  at  the  national 
level  at  the  Library  of  Congress  and  at  other  catalog  support  networks. 


it  was: 


Following  further  discussion  and  on  motion  duly  made  and  seconded. 


"VOTED:    that  there  be  entered  into,  without  public  advertising, 
with  International  Business  Machines  Corporation, 
400  "Wyman  Street,  Waltham,  Massachusetts,  a  contract 
for  the  lease  or  rental  of  certain  data  processing 
equipment  during  the  period  July  1,  1978  through 
June  30,  1979,  the  total  fee  thus  charged  to  be 
subject  to  the  terms,  agreements  and  conditions 
set  forth  in  said  contract." 


Mr.  Kelly  reported  that  the  Boston  Finance  Commission  investigation 
was  proceeding.   The  Library  received  a  subpoena  on  April  14,  1978  requiring 
a  Library  official  to  deliver  to  the  Finance  Commission  a  copy  of  the  delinquent 
borrower  file.   This  file  covers  the  delinquent  borrower  records  from  1973  to 
the  present.   Upon  the  advice  of  Corporation  Counsel,  this  subpoena  has  not 
been  honored.   The  Corporation  Counsel's  office  has  had  discussions  with  the 
Finance  Commission  on  this  matter  to  see  if  the  matter  can  be  resolved.   The 
position  of  the  Library  is  that  the  individual  borrower's  right  to  privacy 
must  be  protected.   A  discussion  ensued. 

Mr.  Kelly  reported  that  a  meeting  had  been  held  with  the  head  of 
the  CETA  porgram  on  April  19,  and  that  the  Library  has  been  encouraged  to 
draw  up  proposals  for  the  use  of  CETA  in  the  Library.   The  specific  programs 
under  discussion  are  a  program  to  work  on  the  preparation  of  the  Research 
Library  catalog  for  publication,  a  program  for  the  processing  and  inventorying 
of  all  miscellaneous  gift  material  held  in  various  locations  throughout  the 
Library,  as  well  as  some  other  programs  focusing  on  the  Branch  Library  System. 

The  Director  reported  on  several  programs  that  had  been  held  in 
the  Library  or  that  were  planned  for  the  Library  in  the  coming  month.   He 
reviewed  the  Spanish  programs  during  the  month  of  April,  as  well  as  the  Arbuthnot 
Lecture,  a  lecture  that  is  sponsored  by  the  American  Library  Association  each 
year  in* different  parts  of  the  country.   He  spoke  about  the  upcoming  Bromsen 
Lecture,  the  Israeli  programs,  as  well  as  the  proposed  scheduled  programs  for 


140 


14 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Thursday,  June  1,  1978 


Children's  Books  International  IV,  may  14-16. 

The  Director  reported  that  a  severe  problem  had  been  encountered 
at  the  Dudley  Street  Branch  requiring  that  branch  to  be  closed  for  several 
days.   The  problem  involved  the  backup  of  the  sewage  system  because  of  a 
design  defect.   The  problem  was  corrected  under  the  direction  of  Public 
Facilities  personnel. 

A  member  of  the  public,  Mrs.  Lavoie  from  Savin  Hill,  decried  the 
fact  that  the  Library  was  allowing  many  of  the  branch  library  buildings  to 
fall  into  disrepair.   She  cited  the  Adams  Street,  Codman  Square,  Grove  Hall, 
Fields  Corner  and  South  Boston  Branches.   She  suggested  that  the  Library  was 
in  fact  a  "slum  landlord."   The  Director  pointed  out  that  the  responsibility 
for  the  upkeep  of  branch  library  buildings  belonged  to  the  Public  Facilities 
Commission  and  money  budgeted  for  this  purpose  was  in  their  budget,  not  in 
the  Library's  budget.   He  pointed  out  that  the  Library  has  been  most  concerned 
about  this  problem,  especially  with  the  repair  of  broken  windows  throughout 
the  Branch  System,  and  stated  that  there  is  a  possibility  that  some  money  for 
the  upkeep  of  branch  libraries  will  be  transferred  to  the  Library  budget 
during  fiscal  year  1979. 

Ellen  Eisenstein,  representing  the  Professional  Staff  Association, 
raised  the  question  as  to  whether  or  not  the  security  report  prepared  by  the 
Boston  Police  Department  would  be  available  to  the  staff.   Mr.  Maher  stated 
that  these  documents  were  still  under  review  by  the  Trustees  and  a  decision 
with  respect  to  their  distribution  will  be  made  in  the  future.   George 
Embleton,  representing  A.F. S.C.M. E. ,  stated  that  his  group  also  was  interested 
in  obtaining  a  copy  and  stated  that  a  member  of  the  administration  had 
promised  to  give  a  copy  to  his  group  at  a  January  meeting.   He  stated  that 
he  came  to  the  Board  as  a  last  resort.   Again,  Mr.  Maher  stated  that  the 
Trustees  were  looking  very  closely  at  these  documents  and  at  the  question 
of  making  copies  available.   Another  member  of  the  public  stated  that  she 
would  like  a  copy  of  the  document  also. 

A  member  of  the  public,  Don  Saklad,  handed  a  letter  to  the  Director 
requesting  total  access  to  the  minutes  of  all  Trustees'  mt-etings,  including 
Committee  meetings.   The  Secretary  pointed  out  that  specific  arrangements  had  been  made 
on  several  occasions  in  the  past  to  make  copies  of  minutes  of  specific  meetings 
available  to  Mr.  Saklad  in  the  Rare  Book  Room.   In  the  discussion  that  followed, 
the  Trustees  agreed  that  the  arrangements  made  for  access  to  the  minutes  were 
reasonable. 

Dissolved  at  11:50  a.m. 


I 


1 


o 

o 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  2:45  p.m. 

Present:   Messrs.  Maher,  Murray,  Parker,  Rabb,  and  Mrs.  White, 
Trustees.   Also  present  were:  members  of  the  public,  members  of  the  A.F.S.C.M.E. 
union  and  the  Professional  Staff  Association,  and  Mr.  Bruce  Einhorn,  representing 
the  Finance  Commission  of  Boston. 

The  Chairman,  Mr.  Maher,  presiding. 

The  minutes  of  the  Annual  Meeting  of  the  Administrative  Agency  on 
May  1,1978,  as  presented,  were  approved. 

The  Director  stated  that  it  was  necessary  at  this  time  to  have  votes 
authorizing  coverage  of  signatures  during  the  absence  of  the  Director,  and 
for  the  silning  of  the  payrolls  during  the  summer  months.   Following  discussion 
and  on  motion  duly  made  and  seconded,  it  was 


"VOTED: 


I 


I 


and 

"VOTED: 


Secretary 


and 

"VOTED: 


I 


I 


that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon 
his  delegation  Liam  M.  Kelly,  Assistant  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period 
not  to  exceed  four  weeks  from  June  12,  1978." 

that  subject  to  th  e  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff.  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  ot    the 
Library  in  representar ion  of  the  Trustees  for  a  period 
not  to  exceed  four  weeks  from  July  10,  1978." 

that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  ordinances  of  1^61  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director, 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty  assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  In  representation  of  the  Trustees  for^^a  period 
not  to  exceed  four  weeks  from  August  7,  1978. 


42 


and 

"VOTED: 


and 


"VOTED : 


that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  oi  Section  22  of  Chapter  3  of  the 
Revised  ordinances  of  1961  Philip  J.  McNiff,  Director, 
or  upon  his  delegation  Liam  M.  Kelly,  Assistant  Director 
and  Secretary  of  the  Trustees,  or  John  J.  Doherty  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  tne  Director, 
be  and  hereby  is  authorized  to  sign  the^pa^-rolls^ of ^ the 
Library  in  representation  or  tne 
not  to  exceed  four  weeks  from  September  A,  1978.' 

that  effective  June  1,  1978  through  September  7,  1978 
in  any  absence  of  the  Director,  and  Librarian,  Philip  J. 
McNiff.  the  name  of  Liam  M.  Kelly.  Assistant  Director,  be 
substituted  for  that  of  the  Director,  and  Librarian  ^^ 
all  votes  taken  by  the  Board  of  Trustees  whenever  the  Director, 
and  Librarian  has  been  authorized  to  accept  gifts,  payments 
made  in  recognition  for  special  services  rendered,  and  pay- 
ments received  for  publications  and  prints  executed  under 
Library  sponsorshin  which  in  amount  are  not  more  taan  two 
thousand  five  hundred  dollars  ($2,500);  to  make  authorized 
expenditures  from  principal  and/or  income  cu  certain  trust 
funds;  to  enter  into  contracts  on  behalf  ol  the^oard  waen 
such  contracts  have  been  authorized  by  the  Board;  and  to 
authorize  payraants  under  contracts  enter^-d  into. 


^  J  -t  ,.f  i-K.^  1  nKrirv  hid  reccivod  a  favorable  hearing 
The  Director  reported  that  the  Library  tiaa  iccl.  j. /lu 

before  the  ctty  Council  Zys   and  Means  Con™i»ee   He  .ade  ^^J^^^J^   ,„, 

Mayor  and  the  City  Council  in  June    In  the  P^P-f^^"^ J' f^'^^^^tfional  s  af  f  Ing. 
coLng  year,  the  Budget  Department  d.dreco.n..e  the  need  tor  addU  ^^  ,^^ 

Because  o£  budget  restriction   many  things  dd  not ^g    ^^^  ^^^^^^^  ..p.S.C.M.E. 

positions  were  not  filled.  ^^^^ J'*^,^^'"^  ""  ^-^^^^  ^f  these  positions  In  favor  of 
representative  spoke  against  the  filling  ot  many  oi  t     ^    ^^  Business  Branch. 

a/locatlng  funds  ^^l.^^^^^ll^^ZTelT .^   1!"  ^'c  rerord'c^ri^ting  the  Library 
The  Director  noted  tnat  the  Trustees  are  al    y        ^^^^^  ^^^  restored  positions 

to  keep  Kirstein  open.   The  °^!f' "i;^''^^^^''^^''^^^!^!^  for  other  unfilled  positions, 
will  be  supported  by  the  Council.   To  make  "P  P^^^^^^^^    requesting  allocation 
the  Library  has  submitted  two  proposals  ^°  ^f  ^^^'^/Jfj^,^.,'^;?"grams  fall  under 
of  CETA  funds  to  the  Library  Department.   ^'^^  P^°P°^'-"  ^^' '^^dest  hit  with  cut- 
the  technical  ^^^'^^^^    ^^:  .^  :  .b^':  hatLer  tha^  the  Trustees  have 
'a!Ss"ali"oL"d  irrLret^rn-rs-for  the  best  Lterest  of  the  Library  and  of 

the  staff. 

The  Secretarv  reported  that  he  had  "celved  an  opinion  v-bally  from 

Mr.  Harold  Carroll.  A-^^ant  Corporation  Counse  of   he  City  of  b^^^  ^.      ^^^ 

affect  chat  the  Library  should  comply  "^^\  '^^  ""^',^^;;""o„^„at  ensued,  the 
information  from  the  Finance  Commission.   In  the  discussion 


I 


I 


I 


n 

o 


I 


I 


I 


Trustees  expressed  concern  as  to  whether  or  not  they  would  incur  any  liability 
by  providing  this  information  and  they  questioned  whether  or  not  the  Trustees 
would  be  defended  by  the  City  in  the  event  that  a  suit  was  brought  against 
them  for  disclosing  this  information.   Following  further  discussion,  the 
Secretary  was  instrusted  to  provide  the  requested  information  to  the  Finance 
Commission  after  this  opinion  has  been  received  in  writing  by  the  Library. 

The  Director  reported  that  the  bill  to  increase  state  aid  to  libraries 
is  still  in  the  House  Ways  and  Means  Committee.   He  reviewed  the  Eastern  Region 
budget,  pointing  out  what  positions  in  the  Library  are  supported  by  the  Eastern 
Region  program,  as  well  as  what  positions  are  reimbursable  by  the  region.   He 
went  on  to  spell  out  the  implications  of  this  program  on  the  City  budget.   He 
emphasized  that  because  of  the  fixed  budget  under  which  the  Regional  program 
has  been  operating  for  several  years,  the  amount  spent  on  library  materials  to  the 
benefit  of  the  Boston  Public  Library  has  been  steadily  decreasing  because  of 
rising  personnel  costs.   The  Director  expressed  hope  that,  with  an  increase  in  the 
state  aid  program,  increases  will  be  forthcoming  for  the  Boston  Public  Library's 
role  in  the  program.   He  recommended  that  the  Trustees  approve  the  Eastern  Region 
budget  for  submission  to  the  Board  of  Library  Commissioners.   Following  further 
discussion  and  on  motion  duly  made  and  seconded,  it  was 

"VOTED:   that  the  Eastern  Region   budget  for  fiscal  year  1979, 
submitted  by  the  Director,  be  and  hereby  is  approved, 
the  same  to  be  submitted  to  the  Board  of  Library  Commissioners." 

The  Director  reported  that  a  sum  of  money  had  been  set  aside  by  the 
Bureau  of  Library  Extension  to  reimburse  the  Library  and  participating  libraries 
for  the  loan  of  materials  to  non-resident  borrowers.   The  Director  recommended  to 
the  Trustees  that  the  amount  allocated  for  the  Boston  Public  Library  be  accepted 
for  the  purpose  of  replacing  materials  borrowed  and  not  returned  by  non-resident 
borrowers.   He  suggested  that  the  Board  of  Library  Commissioners  be  requested  to 
appropriate  $10,000  from  LSCA  Title  1  for  this  special  purpose.   Following 
discussion  and  on  motion  duly  made  and  seconded,  it  was 

"VOTED:   that  the  sum  of  $10,000  from  the  LSCA  Title  1  program 
recently  offerred  to  the  Boston  Public  Library  by  the 
Board  of  Library  Commissioners,  be  accepted  for  the 
purpose  of  replacing  materials  borrowed  by  non-resident 
borrowers  from  the  Boston  Public  Library  and  not  returned." 

The  Director  also  reported  the  receipt  of  application  forms  for  funds 
under  the  Title  T  LSCA  program  for  fiscal  year  1979.   He  reviewed  the  experience 
of  the  Library  over  the  past  three  years  with  respect  to  this  program,  pointing 
out  the  failure  of  the  Bureau  of  Library  Extension  to  even  respond  to  proposals 
submitted  in  fiscal  year  1977.   A  discussion  followed  on  the  question  of 
inviting  the  Board  of  Library  Commissioners  to  the  Library  for  a  luncheon  meeting 
at  which  time  the  Trustees  could  review  with  the  Commissioners  the  role  of  the 
Library  in  state  programs. 

The  Director  reported  on  several  problems  in  branch  library  buildings, 
most  importantly,  a  major  problem  of  sewage  backup  in  the  new  Dudley  Library  and 
multiple  leaks  in  the  roof  of  the  new  Codman  Square  Library.   In  response  to  a 
question,  the  Director  pointed  out  that  these  buildings  have  been  accepted  from 
the  contractor  not  by  the  Library,  but  bv  Public  Facilities.   He  reported  that 


44 


145 


I 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Thursday,  September  14,  1978 


work  on  working  drawings  on  the  new  Lower  Mills  Library  is  proceeding. 

The  Director  reported  on  a  meeting  held  with  Police  Commissioner  Jordan. 
The  Library  has  a  promise  of  police  coverage  around  the  clock,  two  officers 
during  the  day  and  one  at  night.   Mr.  Maher  felt  that  there  should  be  two 
officers  on  duty  at  all  times  the  Library  is  open.   The  Commissioner  is  keenly 
aware  of  the  Library's  problems  and  is  sympathetic  to  it.   A  member  of  the 
public.  Miss  Morton,  spoke  about  problems  of  security  in  the  building  and 
about  the  problem  of  pornographic  books  in  the  Library's  collection.   The 
Trustees  thanked  Miss  Morton  for  her  concern  and  assured  her  of  their  readiness 
to  consider  any  list  of  books  that  she  had  put  together  on  this  subject. 

Another  member  of  the  public  raised  the  question  of  posting  notices 
of  Library  meeting.   The  Secretary  responded  that  notices  of  Trustees  meetings 
are  posted  on  the  bulletin  board  at  City  Hall  by  the  City  Clerk's  office,  as 
required  by  statute.   The  President  of  the  Professional  Staff  Association 
recommended  the  efforts  of  the  Library  with  respect  to  security  in  recent  years 

Dissolved  at  3:55  p.m. 


n 

o 


I 


I 


I 


I 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  11:10  a.m. 

Present:   Messrs.  Maher,  Murray,  Parker,  Rabb,  and  Mrs.  White, 
Trustees.   Also  present  were  members  of  the  public. 

The  Chairman,  Mr.  Maher,  presiding. 

The  minutes  of  the  regular  meetings  of  the  Administrative  Agency  on 
May  1,  1978  and  June  1,  1978,  as  presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the 
authority  delegated  to  him  by  the  Trustees,  expenditures  for 
services  and  supplies  were  authorized  to  be  charged  as  follows 
for  the  months  of  April,  May,  June  and  July,  1978,  provided 
that  expenditures  from  City  Appropriation  have  the  approval 
of  the  City  Auditor: 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and 
Obligations 

Total: 

To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 

Current  Charges  and 
Obligations 

Equipment 

Total: 

Gifts  for  Current  Use 

Eastern  Regional  Public 
Library  System 

Books 

SuppJ-ies  and  Materials 

Personal  Services 

Total: 


April 


$567,A5A.7A 

78,288.76 

10,510.47 

175,483.68 

156.34 


May 


645,877.97 

26,183.17 

8,877.92 

198,537.30 

15.00 


June 


580,000.02 

119,460.53 

2,254.07 

188,044.26 

554.89 


July 


429,775.70 

192,232.52 

3,240.75 

16,088.79 

320.00 


$831,893.99   879,476.36   890,313.77    641,657.76 


2,514.87 

554.95 

2,184.08 


1_^515.00 


2,426.61 

1,850.02 

27,675.03 

405.65 


6,679.80 

77.40 

8,397.00 


3,130.61 
7.50 


639.90 


$   6,768.90    $32,997.21    $15,154.20    $  3,138.11 


8.48 


$  78,223.50 

6,732.30 

A9.498.62 

$133,454.42 


38,340.20 

4,881.19 

53,918.84 

97,140.23 


301,382.59 

9,044.19 

47.302.94 

357,669.72 


1,199.40 
32,983.46 
34,182.86 


14G 


V41 


Fallowing  approval  by  the  Director  and  in  accordance  ^^^h  the 
authority  delegated  to  him  by  the  Trustees,  payment  of  bills 
was  authorized  to  be  charged  as  follows  for  the  months  of  April, 
May,  June  and  July,  1978,  provided  that  payment  of  bills  from 
City  Appropriation  has  the  approval  of  the  City  Auditor: 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and 

Obligations 
Equipment 


April 

$567,454.74 

76,616.36 

8,016.16 

175,483.68 

18,166.95 


Total: 


To  Trust  Funds 


Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and 
Obligations 

Equipment 

Total: 

Gifts  for  Current  Use 

Eastern  Regional. Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


May 


June 


July 


$645,877.97 

41,952.80 

17,828.56 

198,537.30 

16,390.46 


$580,000.02 

238,616.59 

21,121.71 

188,044.26 

28,758.34 
3,804.64 


$429,775.70 

527.96 

59.48 

16,088.79 


320.00 


$845,737.89   $920,587.09   1,060,345.56   $446,771.93 


$  2,514.87 

554.95 

2,184.08 


6,679.80 

77.40 

8,397.00 


$  3,130.61 
7.50 


1,515.00 
$   6,768.90 

S      8.48 


$   2,426.61   $ 

1,850.02 

27,675.03 

405.65      

639.90      

$  32, 997^21   $  15,134.10   $   3,138.11 


I 


I 


II 


$  78,223.50 

5,023.45 

49,498.62 

$132,745.57 


$  38,340.20 

9,451.58 

53,918.84 

$101,710.62 


$301,382.59 
17,670.10 

47,302.94 

$366,355.63 


2,064.34 

32,983.46 

$  35,047.80 


Action  taken  by  the  Committee  on  Finance  since  the  last  meeting  of 
the  Board  was  approved  as  follows: 


M 


O 


II 


I 


I 


Contract  for  Cleaning  of  Windows  (Group  I): 

VOTED:  that  there  be  entered  into  with  Boston  Window  &  Floor 

Cleaning  Co.,  Inc.,  253  Summer  Street,  Boston,  Massachusetts, 
the  sole  bidder  under  Group  I  in  a  public  bidding,  a  contract 
for  the  cleaning  of  windows  during  the  period  July  1,  197o 
throxigh  June  30,  1979  at  library  buildings  desipnated  under 
Groxjp   I  of  the  specifications  at  a  cost  not  to  eaceed  twelve 
thousand  six  hundred  fifty  dollars  and  no  cents  (12. 650 •00)  . 

Contract  for  Maintenance  and  Servicing  of  Elevators  Throughout 
the  Library  System: 

VCTKD:  that  there  be  entered  into  with  Delta  Elevator  iiervice  Corp- 
oration, $0  North  Beacon  Street,  Allston,  Kassachusetts,  the 
lowest  responsible  and  eligible  bidder  in  the  public  bidding, 
a  contract  for  maintenance  and  servicing  of  elevators  through- 
out the  Library  System  during  the  period  July  1,  1978  through 
June  30,  1979,  at  a  total  cost  not  to  exceed  twelve  thousand 
seven  hundred  eighty  dollars  and  no  cents  ($12,780.00). 

Contract  for  Leasing  of  Two  Panel  Trucks  and  One  Station  Wagon 
During  the  Period  July  1.  1978  -  June  30,  1979  (Eastern 
Massachusetts  Regional  Library  System):  . 


II 


VOTED:      that  there  be  entered  into  with  Bonnell  Motors,  Inc., 
353  Cajnbridge  Street,  Winchester,  Massachusetts,  the 
sole  bidder  in  the  public  biddin/:,   a  contract  for 
leasing  of  two  panel  trucks  and  one   station  wagon  for 
the  Eastern  Massachusetts  Regional  Library  System 
during  the  period  July  1,  1978  through  June  30,  1979 
at  the  following  rates: 


Panel  Trucks 
Station  Wagons 


Monthly  Lease  Cost 
per  Vehicle 
>335.00 
$335.00 


Mileage  Charge 
>r  Mile 


f. 


ao 

$.10. 


II 


On  16  August  1978 

Contract  for  Inspection  and  Testing  of  fire  alarm  systems,  as  veil 
as  maintenance  and  servicing  of  these  systems: 

"  VOTED:   that  there  be  entered  into  witii  Automatic  Alarm  Co.,  Inc., 
39  Francine  Road,  Braintree,  Massachusetts,  the  lowest 
responsible  and  eligible  bidder  in  the  public  bidding,  a 
contract  for  the  inspection  and  testing  of  fire  alarm  systems 
at  the  Central  Library  building  and  at  various  other  locations 
in  the  Library  System,  as  specified  in  the  specifications, 
during  the  period  July  1,  1978  through  June  30,  1979  a^     „ 
a  total  cost  not  to  exceed  four  Uiousand  dollars  ($U,OOO.JU;. 


I 


I 


Contract  for  Supplying  and  Delivering  MARC  II  Catalog  Products 
and  Services; 

"VOTED J  that  there  be  entered  into  with  Inforonics,  Inc., 
5$0  Newtown  Road,  Littleton,  Massachusetts,  the 
sole  bidder  in  the  public  bidding,  a  service  contract 
for  supplylnF  and  delivering  Marc  U  catalog  products 
and  services  during  the  period  July  1,  1978  through 
June  30,  1979,  the  total  fee  thus  charged  to  be  subject 
to  the  terms,  agreements,  and  conditions  set  forth  In 
said  contract*  " 


148 


Contract  for  Supplying  and  DeliverinR  MARC  II  Catalog  Products 

and  Services  for  the  Eastern  Massachusetts  Regional  Library  System — 

During  the  Period  July  1,  1978  through  June  30,  1979: 

"VOTED:   that  there  be  entered  into  with  Inforonics,  Inc., 
550  Newtown  Road,  Littleton,  Massachusetts,  the 
sole  bidder  in  the  public  bidding,  a  service  contract 
for  supplying  ar.d  delivering  Marc  II  catalog  products 
and  services  for  the  Eastern  Kassachusetts  Regional 
Library  System  during  the  period  July  1,  1978  through 
June  30,  1979,  the  total  fee  thus  charges  to  be  sub^Ject 
to  the  terms,  agreen.entc,  and  conditions  set  forth  in 
said  contract.  " 

Contracts  for  the  Purchase  of  Books  and  Certain  Other  Library  Materials;, 

"  VOTED:  that  vrithout  public  advertising,  rcntracts  be  entered  into  for 
purchase  of  books  and  certain  other  library  materials  for  the 
period  July  1,  1978  through  June  30,  1979  with  the  following 
contractors,  subject  to  the  tcnr.s,  agreements,  and  conaitions 
set  forth  in  said  contracts: 

Xerox  University  Kicro films 
Ann  Arbor,  Michigan; 

U.  S.  Historical  Documents  Institute,  Inc. 

Kollinger  Corporation 

Both  of  Arlington,  Virginia; 

Indiana  University 
Bloomington,  Indiana; 

J.  S.  Canner  ^   Co, 

Carl  Fischer,  Inc. 

G.  K.  Hall  £:  Co. 

Music  Center  of  Boston 

R.  L.   Polk  r,  Co. 

Standard  <.-  Poor's   Corporation 

Starr  Book  Company,   Inc. 

l.'orldx^de  Books,   Inc. 

All  of  Boston,  Massachusetts; 

Benchmark  Films 

Combined  ?x5ok  •'r.hibit.  Inc. 

Both  of  oriarclVff  Manor,  Hev;  York; 

'..alt  D:.sney  -'<1iicational  Materials  Co. 
Burbank,  California 

H.  y.  Uilson  Co. 
Bronx,  i«cv;  York 

Bri::2S  ^-  Eriggs  Inc. 

Bibliophiles 

General  Microfilm  Co. 

Harvard  Cooperative  Society,  inc. 

All  of  Cambridge,  Massachusetts; 


I 


1 


o 


I 


I 


I 


I 


"  American  Library  Association 
Center  for  Research  Libraries 
Comiaerce  Clearing  House,   Inc. 
Coronet  Films 

Kncyclopaodia  Britanrdca  Educational  Corporation 
Field  Enterprises   liyiucational  Cori:oration 
International  Film  Bureau,   Inc. 
Societj'-  for  Visual  JOdu cation.   Inc. 
All  of  Chicago,   Illinois; 

H.  R.  Huntting  Company,  Inc. 
Chiconee  Falls,  Massachusetts; 

Yankee  Book  Peddler,  Inc. 
Contoocook,  New  Hampshire 

The  I'Astin-Phelan  Distributing  Corporation 
Davenport,  Io\^a; 

Gale  Research  Company 
Detroit,  Michi3an; 

Prentice -Hall,  Inc. 
En^lewood  Cliffs,  Nevr  Jersey; 

Hew  Day  Filjns 

Open  Circle  Cinejna 

Both  of  Franklin  Lakes,  Hew  Jersey; 

AIMS  Instructional  Media  Service 
Holj'^wDOd,  California; 

Reprint  Pistrlbution  Service,  Inc. 
Kent,  Coniiecticut; 

Centron  Educational  Films 
LaKTence,  Kansas; 

Svnflance  Paperback  Distributors 
Littleton,  Massachusetts; 

BFA  :*>1ucational  Media 
Churchill  Films,  Inc. 
Both  of  Los  Angeles,  California 

Xerox  Films,  Xerox  I>iucation  Publications 
Hiddletovm,  Connecticut; 

Select  Press  Book  Service 
Mllford,  New  Hampshire; 

Kraus-Thomson  Organization  Limited 
Millijood,  New  York 

l!acjnillan  Films,  Inc. 
Mount  Vernon,  New  York; 

Research  Publications,  Inc. 
:icv;  Haven,  Connecticut; 

Dimondstein  Book  Company,  Inc. 
i:ew  P^chellc,  New  York;  •• 


149 


i  5  0 


15i 


"  AKS  Press,  Inc. 

CBS  Records,  Division  of  Columbia  Broadcasting,  -^nc. 

Carousel  Films,  Inc. 
Contemporary/McGraw-Hill  Films 

Film  Images,  Inc. 

Garland  Publishin;:,  Inc. 

Grolier  Educational  Corp. 

Impact  Films 

international  Film  roun-'ation 

Johnson  Reprint  Corporation 

Larousse  £:  Company,  Inc. 

Learning  Corporation  of  ilmerics 

Hacmillan  Library  Services 

McGraw-Hill  Book  Company,  a  division  of  McGrav/-Hill,  Inc. 

Musical  Horita:',e  Society 

MBC  i^ucational  Ihterprises,  Inc. 

national  Record  Plan 

IJevj  Yorker  Films 

Peters  International,  Inc. 

Phoenix  Films,  Inc. 

Practicinc  Law  Institute 

Ueadex  Microprint  Corporation 

Sterling  Educational  Films 

Taylor  Carlisle  Ibokstore,  Inc. 

Texture  Films 

Time -Life  Filjus,  Inc. 

Tricontentental  Film  Center 

UlTIPUB 

Ursus  Books,  Lted. 

VJestinghouse  Lnaminc 

All  of  New  York,  Mew  York; 

Lucerne  Films,  Inc. 
Morth  Bercen,  Mew  Jersey; 

Center  for  Cassette  Studies,  Inc. 
North  HollyiJood,  Califorria; 

RoiTil  Distributors 

North  Quincy,  Massachusetts; 

Pereni-ial  Ixiucation 
Northfield,  Illinois; 

VJilliam  Calloch 
Ossinin::,  Lew  York; 

^techert  Macmillan,  Inc. 
Pennsauken,  New  Jersey; 

Eastern  Book  Company 
Portland,  Maine  " 


I 


I 


o 


I 


I 


I 


I 


"  Creative  Film  Society 
Reseda,  California; 

La  layers  Co-operative  i  ublishinr;  Co. 
Rochester,  New  York; 

^'cst  Publishing  Company 
St.  Paul,  Hinnesota; 

Pyramid  Film  Producers 
l.anta  Monica,  California; 

Disclosure,  Inc. 

Silver  Sprin::,  I'-aryland; 

Koxmder  PLecords, 
Somerville,  MassachiLSc tts; 

The  Baker  &    Taylor   Co. 
U)merville,   Mew  Jersey; 

John  Curley  f;  Associates,   Inc. 
South  Yamcuth,  Miascachusetts; 

Ulverscrof t 

Stanford,  :k)nnecticut; 

V.arren  Schloat  I'rodv.cti  ^ns.  Inc. 
Tarr>'"tovjn,  Mew  York; 

Graphic  Microfilm,  inc. 
'.:al  oh-im.  Mar; sachu setts ; 

jurcau  of  National  Affairs,  Inc. 
Corg-.ressional  Jnform:-.tion  Service 
National  Geographic  Society 
All  of  Washington,  D,  C; 

Weston  Joods  Studios,  Inc. 
"iieston,  Connecticut; 

Connecticut  Films,  Inc. 
Westport,  Connecticut; 

VIombat  Films 

'..Tiite  Plains,  New  York; 

Colonial  Vlilliamsburg  Foundation 
V:illiamsbur.3,  Virginia;  " 


152 


153 


"   Broc-art,  Inc. 

l.illiamsport,   Pcnr.sylvania; 

Films  Incorporated 
\Jilnette,   Illinois; 

Scholarly  Resources,  Inc. 
VJillminrton,  Dellavrarej 

Bell  ^  Hov;ell,  MicroPhoto  Di^/icion 
Wooster,  Ohio 

and 

Pamassas  Book  Service 
Yarmouth  Port,  Massachusetts. 


I 


I 


o 


Contract  for  the  leasing  of  three  panel  trucks  and  three  station 
Wagons: 

"VOTED:   that  there  be  entered  into  with  Bonnell  Motors,  Inc. 
353  Cambridge  Street,  Winchester,  Massachusetts,  the 
sole  bidder  in  the  public  bidding,  a  contract  for  the 
leasing  of  three  panel  trucks  and  three  station  wagons 
during  the  period  July  1,  1978  through  June  30,  1979 
at  the  following  rates: 

Monthly  Lease  cost  Mileage  Charge 
per  vehicle       per  Mile 

Three  Panel  Trucks: 

(2)  Model  E-150  $335.00  $.10 

(1)  Model  E-350  $375.00  $.12 


Concerning  the  above  contract  vote,  the  Secretary  pointed  out  that 
in  a  telephone  conversation  with  the  Secretary  and  the  Business  Office  the 
Finance  Commission  had  raised  some  questions  about  the  awarding  of  this  contract 
without  public  advertising.   He  pointed  out  that  this  question  ^^^^^^^^^^^^ 
^he  Finance  Commission  several  years  ago  and,  after  some  research,  Mr  William 
Kerr,  then  Assistant  Corporation  Counsel,  endorsed  the   policy      of  ^^^^^^^8 
book  contracts  on  this  basis.   The  Finance  Commission  may  pursue  this  question 
before  the  awarding  of  these  contracts  next  year.   The  Library  has  not  yet 
received  anything  in  writing  from  the  Finance  Commission  on  this  matter. 


I 


I 


On  15  June  1978 

Vote  for  an  agreement  for  a  provision  for  copying  services: 

"VOTED-   that  the  Director  be  authorized  to  enter  into  an  agreement 

with  Instant  Copies,  Inc.  for  the  provision  of  copying  services 
as  proposed  in  the  Instant  Copies  proposal,  effective  July  1, 
1978  through  June  30,  1983." 


Three  Station  Wagons: 
(3)  Mod el- Fairmont 


$335.00 


$.10 


II 


Contract  for  furnishing  Miscellaneous  Uniforms: 


"VOTED: 


that  there  be  entered  into  with  Coverall  Service  Co.,  Inc., 
73  Addison  Street,  East  Boston,  Massachusetts,  the  sole 
bidder  in  the  public  bidding,  a  contract  for  the  rental 
of  miscellaneous  uniforms  during  the  period  July  1,  1978 
through  June  30,  1979  at  prices  per  unit  as  follows: 


Two  (2)  shirts,  two  (2)  pants  per  man 

Two  (2)  overalls  (per) 

Two  (2)  dresses  (per) 

Two  (2)  blazers  (per) 


$1.50  per  week 
$1.00  per  week 
$1.00  per  week 
$4.50  per  week  " 


I 


I 


The  Director  reported  that  it  was  necessary  to  have  a  vote  authorizing 
the  signing  of  payrolls  of  the  Library.   On  motion  duly  made  and  seconded,  it  was 

"VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon  his 
delegation  Liam  M.  Kelly,  Assistant  Director,  and  Secretary 
of  the  Trustees,  or  John  J.  Doherty,  Assistant  Director,  or 
Kevin  T.  FitzPatrick,  Assistant  to  the  Director,  be  and  hereby 
is  authorized  to  sign  the  payrolls  of  the  Library  in 
representation  of  the  Trustees  for  a  period  not  to  exceed 

four  weeks  from  October  2,  1978." 


154 


155 


The  following  schedule  of  meetings  for  the  coming  year  was  proposed 


All  meetings  are  on  Thursday  at  10:30  a.m. 


1 


1 


October  12,  1978 
November  9,  1978 
December  lA,  1978 


January  11,  1979 


February  8,  1979 
March  8,  1979 
April  12,  1979 
May  10,  1979 


June  16,  1979 


o 


The  Director  reviewed  the  budgetary  process  and  he  reported  that  the 
Mayor  recently  recommended  a  supplementary  budget  of  $750,000  to  make  up  for 
the  $750,000  cut  a  few  days  before  the  budget  was  signed.   The  Library  will  be 
in  reasonably  good  shape  from  a  personnel  budget  point  of  view  if  this  supplement- 
ary budget  is  approved  by  the  City  Council.   It  will  allow  for  about  17  additional 
positions  over  last  year. 


Councillor  Connolly  recently  held  a  meeting  at  Savin  Hill  to  discuss 
the  matter  of  branch  library  service  in  the  Savin  Hill  area.   This  is  an  area 
in  which  the  Library  administration  has  indicated  a  need  for  improved  Library 
service.   However,  before  any  new  building  is  planned  for  that  area,  there 
are  still  a  number  of  things  that  need  to  be  done  elsewhere  in  the  Library 
system.   The  Director  pointed  out  that  the  Library  has  been  struggling  with 
the  Public  Facilities  Commission   for  two  years  concerning  broken  glass  in 
several  library  buildings.   Finally,  the  Public  Facilities  Commission  has 
awarded  a  contract  for  the  repair  of  these  windows.   There  is  also  a  new 
arrangement,  which  is  reflected  in  some  increase  in  the  budget  for  the  repair 
of  broken  windows.   After  all  of  these  major  repairs  have  been  made,  the 
Library  will  assume  responsibility  for  the  repair  of  broken  windows  from 
there  on. 

PFC  has  also  advertised  for  bids  for  a  contract  to  repair  roofs 
in  several  branch  buildings.   The  final  working  drawings  are  90%  complete 
for  the  new  Lower  Mills  branch.   PFC  has  also  advertised  a  contract  for 
the  renovation  of  the  Mattapan  branch  library  (this  is  estimated  at  $50,000). 

There  is  also  the  matter  of  a  drive  to  renovate  the  old  fire  house 
in  Allston  and  transfer  the  library  to  that  location.   However,  the  Director 
emphasized  that  the  priority  items  from  the  Library's  point  of  view  ^^^:^^^ 
relocation  of  the  Uphams  Corner  branch  to  better  serve  residents  of  Savin  Hill, 
the  renovation  of  the  McKim  building;  and  an  addition  to  the  West  Roxbury 
branch  library,  which  is  the  busiest  in  the  Library  system. 


I 


I 


I 


I 


The  courtyard  contract  is  well  on  the  way  to  being  completed. 
Mr.  Doherty  recently  met  with  the  contractor  to  review  the  outstanding 
items,  and  the  contractor  believes  that  the  job  can  be  completed  by 
October  31. 

The  Director  reported  that  the  Library  is  receiving  much  better 
service  now  from  the  Boston  Police  Department.   There  is  a  very  energetic 
person  in  charge  of  the  Library  detail.   In  addition,  police  in  the  Library 
carry  Library  walky-talkies  in  order  to  communicate  with  the  Library  Inspection 
and  Information  staff.   This  arrangement  has  been  effective  in  the  prevention 
of  problems  in  the  Library. 

The  Director  stated  that  the  Library  had  made  an  arrangement  with 
the  Town  of  Andover  three  years  ago  to  rent  part  of  an  old  theater  building 
which  was  converted  to  Library  use.   This  arrangement  has  worked  out  well 
for  the  Boston  Public  Library  and  Andover,  which  had  a  need  for  additional 
space.   The  new  Town  Manager  in  Andover  now  wants  the  Library  and  the 
Andover  Public  Library  to  quit  these  premises.   A  meeting  is  planned 
with  the  Town  Manager  to  discuss  this  matter  in  the  near  future. 

The  Director  then  raised  the  question  of  the  policy  regarding 
the  use  of  the  lecture  hall  in  the  Central  Library.   He  stated  that  since 
the  opening  of  the  new  building,  the  Central  Library  lecture  hall  has 
been  used  almost  entirely  for  programs  that  have  been  planned  by  Library 
staff  for  Library  purposes,  and  from  time  to  time,  programs  have  been 
developed  in  cooperation  with  various  cultural  organizations.   Recently, 
the  Library  had  a  request  from  a  gay  rights  group  for  use  of  the  lecture 
hall  for  a  program  arranged  by  that  group.   The  Library  turned  this  request 
down,  but  subsequently,  after  the  gay  rights  group  threatened  to  initiate 
legal  action,  the  Library  sought  the  advice  of  Corporation  Counsel.   Corporation 
Counsel  recommended  that   because  of  the  ambiguity  existing  in  the  present 
rules  and  regulations  for  use  of  the  lecture  hall,  the  gay  rights  group  be 
allowed  to  hold  their  meeting  at  the  Library.   However,  at  the  same  time. 
Corporation  Counsel  recommended  that  the  Library  revise  its  rules  and 
regulations  to  accurately  reflect  the  policy  that  the  Library  had  pursued 
since  the  building  was  opened.   In  the  discussion  that  followed,  it  was 
agreed  that  the  Library  administration  would  propose  new  guidelines  for 
the  use  of  the  lecture  hall,  and  it  was  recommended  that  these  be  reviewed 
with  the  Law  Department  before  being  presented  to  the  Board. 

The  Director  reported  that  negotiations  are  continuing  with  the 
Professional  Staff  Association  for  a  new  contract. 

Mr.  Kelly  reported  that  several  pieces  of  new  computer  hardware 
had  been  installed  in  the  Library  in  late  July  for  the  purpose  of  upgrading 
the  Library's  computer  capabilities.   Due  to  the  failure  of  IBM  to  deliver 
one  piece  of  hardware  specified  in  the  contract,  and  also  due  to  the  incom- 
patibility of  the  Library's  print  train  with  the  new  processing  unit,  some 
serious  production  delays  had  occurred  during  the  month  of  August.   These 
problems  have  now  been  overcome  and  the  new  system  is  working  quite  smoothly. 


156 


157 


Executive  Session 


In  response  to  a  question,  Mr.  Kelly  stated  that  the  Library  had  never 
had  this  system  reviewed  by  outside  experts,  but  he  added  that,  on  several 
occasions,  the  City  administration  has  hired  outside  consultants  to  look 
at  data  processing  installations  in  the  city.   The  latest  firm  to  look 
at  the  Library  installation  was  Coopers  &  Lybrand .   The  Director  pointed 
out  that  an  important  aspect  of  using  computers  in  libraries  was  to  under- 
take computer  developments  in  full  understanding  and  cognizance  of  what  developments 
were  occurring  on  the  national  scene.   He  emphasized  the  important  role  of 
the  Library  of  Congress  in  providing  input  data  to  library  systems  around 
the  country,  including  library  networks. 

The  Director  reported  on  a  meeting  held  at  the  Board  of  Library 
Commissioners  to  discuss  a  proposed  library  cost  study,  which  was  to  be 
funded  by  LSCA  funds.   It  was  the  unanimous  opinion  of  those  attending  the 
meeting  that  this  project  ought  to  await  the  appointment  of  a  new  Director 
at  the  Board.   A  discussion  followed. 

The  Director  reported  that  the  Trustees  will  co-host  a  reception 
for  all  of  those  attending  the  first  national  convention  of  the  Association 
of  College  and  Research  Libraries,  which  will  be  held  in  Boston  in  November. 

Mr.  Toby  Paff,  president  of  the  Professional  Staff  Association, 
expressed  pleasure  at  the  news  of  the  Research  Library  catalog  grant  award. 
He  also  endorsed  what  the  Director  had  said  regarding  the  improved  police   ^ 
presence  in  the  building.   He  then  went  on  to  acknowledge  that  the  Association 
had  been  through  many  difficulties  with  the  administration,  but  despite  that, 
he  expressed  hope  that  the  Director  would  stay  with  the  Library,  in  light  of 
a  rumor  that  had  been  circulating  regarding  the  Director's  imminent  retirement. 
The  Director  said  there  was  no  truth  to  this  rumor. 


I 


I 


The  Board  discussed  the  charges  made  by  Ms.  Morton.   The 
administration  will  review  guidelines  and  policies.   Ways  and  means 
will  be  studied  as  to  how  to  investigate  this  problem.   It  was  agreed 
that  this  should  be  an  open  item  on  the  Board's  agenda. 

Dissolved  at  12:45  p.m. 


o 


Secretary 


I 


I 


A  member  of  the  public,  Ms.  Morton,  commented  critically  on  security 
and  inspection  in  the  building.   She  also  spoke  about  the  pornography  that 
she  claimed  was  on  the  open  shelves  of  the  Library.   To  illustrate  her  Point. 
she  produced  four  books  for  consideration  by  the  Trustees:  The  Sex  Atlas,  Under 
the  Rainbow,  The  Sexual  Outlaw,  and  The  French  River ia  after  Dark.   Ms.  Morton 
stated  that  it  was  a  crime  to  have  these  materials  on  shelf  and  that  they 
should  be  subject  to  confiscation  by  the  vice  squad.   Mr.  Maher  thanked  Ms.  Morton 
for  bringing  this  problem  to  the  attention  of  the  Board.   The  Board  then 
went  into  Executive  Session  to  consider  these  allegations. 


Dissolved  at  12:25  p.m. 


ild 


Secretary 


I 


I 


158 


159 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Thursday,  October  12,  1978 


I 


I 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  11:10  a.m. 

Present:  Messrs.  Maher.  Murray.  Parker,  and  Rabb.  Trustees.  Also 
present  were  representatives  of  the  Professional  Staff  Association  and 
A.F.S.C.M.E.  and  members  of  the  public. 

The  Chairman,  Mr.  Maher,  presiding. 

The  minutes  of  the  regular  meeting  of  the  Administrative  Agency  on 
September  lA.  1978,  as  presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the 
authority  delegated  to  him  by  the  Trustees,  expenditures  for 
services  and  supplies  were  authorized  to  be  charged  as  follows 
for  the  month  of  August,  1978,  provided  that  expenditures  from 
City  Appropriation  have  the  approval  of  the  City  Auditor: 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized 
to  be  charged  as  follows  for  the  month  of  August.  1978.  provided 
that  payment  of  bills  from  City  Appropriation  has  the  approval  of 
the  City  Auditor: 


o 
o 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Services 

Books 

Current  Charges  and  Obligations 

Equipment 

Total: 

To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

Total: 

Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 


$701,511.51 

79,201.70 

13,922.41 

159,882.52 

31,547.12 


$986,005.26 


1,780.49 

25.07 

4,287.69 


$   6,093.25 


$111,819.11 
38,236.72 
52,273.39 


I 


I 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

Total: 

To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

Total: 

Eastern  Regional  Public 
Library  System: 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


$701,511.51 

15,258.36 

1.669.50 

159,882.52 

2.306.60 


$880,628.49 


1,780.49 

25.07 

4.287.69 


$  6.093.25 


$111,819.11 

140.82 

52,273.39 

$164,233.32 


I 


I 


The  Director  reported  that  it  was  necessary  to  have  a  vote  authorizing 
the  signing  of  payrolls  of  the  Library.   On  motion  duly  made  and  seconded,  it  was 

"VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance  with 

the  provisions  of  Section  22  of  Chapter  3  of  the  Revised  Ordinances 
of  1961  Philip  J.  McNiff,  Director,  or  upon  his  delegation  Liam 
M.  Kelly,  Assistant  Director,  and  Secretary  of  the  Trustees,  or 
John  J.  Doherty,  Assistant  Director,  or  Kevin  T.  FitzPatrick, 
Assistant  to  the  Director,  be  and  hereby  is  authorized  to  sign 
the  payrolls  of  the  Library  in  representation  of  the  Trustees 
for  a  period  not  to  exceed  four  weeks  from  October  30,  1978. 


Total: 


$202,329.22 


160 


161 


The  Director  reported  that  work  on  a  contract  for  repair  of  the 
Courtyard  was  moving  toward  completion.   He  said  that  the  contractor  is  doing 
a  good  job.   Work  on  the  contract  has  been  monitored  by  Mr.  Geoghegan.   This 
work  has  included  sealing  of  the  platform  around  the  McKim  building.   This 
will  eliminate  problems  of  water  seepage  in  the  basement  of  the  McKim  Building 
and  will  provide  a  significant  amount  of  usable  space.   In  response  to  a 
question  concerning  the  trees  in  the  Courtyard,  the  Director  stated  that 
these  were  doing  some  damage  to  the  columns  in  the  Courtyard,  and  that  they 
are  scheduled  to  be  taken  down.   A  discussion  followed  on  the  question  of 
whether  or  not  the  Library  might  try  again  to  get  back  the  statue  of  Bacchante. 
The  Board  then  voted  to  send  a  letter  to  the  Back  Bay  Garden  Club  to  express 
the  appreciation  of  the  Board  for  all  the  excellent  work  the  Garden  Club 
had  done  in  the  Courtyard. 

Public  Facilities  has  awarded  a  contract  for  the  repair  of  broken 
windows  in  many  Branch  Library  buildings.   However,  work  on  this  contract 
is  moving  slowly.   About  90%  of  the  damage  has  been  repaired  in  Jamaica  Plain 
and  about  10%  in  Grove  Hall.   Because  some  additional  funds  have  been 
provided  in  the  Library  budget  for  the  repair  of  broken  windows,  from 
hereon  the  Library  will  take  responsibility  for  repairing  broken  windows 
immediately.   A  discussion  followed. 

The  Director  reported  that  working  drawings  have  been  completed 
for  the  new  Lower  Mills  Library  and  that  a  loan  order  has  been  approved  by 
the  Council.   The  Director  noted  that  this  will  complete  the  building  program 
that  has  been  underway  throughout  the  Library  system  for  the  past  10  years. 
He  also  noted  that  the  Trustees  have  identified  new  priorities  for  the  next 
capital  improvement  program. 

The  Board  of  Library  Commissioners  has  recently  appointed 
Mr.  David  Reich  to  be  its  Director.   Mr.  Reich  was  previously  Director 
of  the  Chicago  Public  Library  and  before  that  Assistant  Director  of  the 
Dallas  Public  Library.   The  Director  expressed  the  belief  that  his  broad 
experience  plus  the  many  new  members  on  the  Board  of  Library  Commissioners 
should  be  helpful  in  improving  the  poor  situation  that  has  existed  in  the 
state  for  the  last  three  or  four  years.   The  Board  then  voted  to  extend  its 
congratulations  to  Mr.  Reich. 

The  Director  reported  that  the  Massachusetts  Library  Association 
will  be  resubmitting  a  bill  for  increased  state  aid.   He  noted  that  this 
year  there  will  be  unanimity  between  the  Board  of  Library  Commissioners 
and  the  library  community.   This  has  not  been  the  case  in  past  years,  and 
this  should  be  helpful  in  getting  the  bill  passed. 

The  Director  reported  that  for  the  past  several  years  a  regional 
extension  center  has  been  located  in  Andover.   Operation  of  the  extension 
center  is  the  responsibility  of  the  regional  administrator.   The  contract 
for  the  renewal  of  the  lease  was  sent  to  the  Andover  Town  Manager  in  May, 
but  about  eight  weeks  ago,  he  initiated  moves  to  get  the  Library  to  move 


I 


I 


O 

o 


I 


I 


I 


I 


out  ot  these  premises,  which  have  been  jointly  used  by  the  "8^°"^1 
extension  center  and  the  Andover  Public  Library.   Recently,  the  Library 
received  a  letter  from  the  Town  Manager  asking  the  Library  to  qu^t  these 
premises  by  November  15.   The  Town  Manager  has  offered  the  PO^^ib^l^'V   ^  . 
of  u  ing  some  other  town  buildings,  however  the  Director  said  that  he  would 
not  recommend  any  further  agreements  with  the  Town  of  Andover  for  thxs 
purpose. 

The  Director  announced  that  the  Library  had  just  received 
notification  that  the  supplementary  budget  for  $750,000  had  been  approved. 

The  Director  stated  that  it  was  necessary  for  the  Library  to 
enter  into  a  contract  with  Gilbert  Small  &  Co.,  Inc.  for  the  examination 
of water  levels  and  building  levels  throughout  the  Central  library  complex. 
For  many  years  now  Gilbert  Small  has  examined  water  levels  and  building 
leveT^  in  the  McKim  building.   The  Director  said  that  it  would  no«  be 
tTslto   have  Gilbert  Small  check  the  levels  in  both  the  Johnson  b"i"i"8 
:nd  the  McKim  building.   Mr.  Maher  questioned  whether  J^^^  ""f^-^/^°"  t, 
vi-ioix,  ar^^r<=r^^<?ed    In  the  discussion  that  followed,  it  was  agreea 
^hLit'^oid'hedefi  able- to  retain  the  services  of  Gilbert  Small  inasmuch 
Is  this  company  has  extensive  knowledge  of  the  McKim  buildxng.   It  was 
the  feeling  of  the  Board  that,  in  light  of  the  proposed  new  d^^^"?"^"" 
in  the  Copfy  Square  turnpike  area,  that  it  would  be  very  important  t°  have 
i  knowledgeable  company  monitoring  the  Library  situation  as  this  d«^'«l°P"^"' 
gets  unde^ay.   Following  discussion  and  on  motion  duly  made  and  seconded. 

it  was: 


"VOTED: 


that  there  be  entered  into,  without  public  advertising, 
with  Gilbert  Small  &  Co.,  Inc.,  1391  South  Street,  Needham, 
Massachusetts,  a  service  agreement  for  the  examination  of 
building  levels  at  the  two  central  library  buildings 
during  the  period  July  1,  1978  through  June  30,  1979.  the 
total  fee  thus  charged  to  be  subject  to  the  terms, ^agree- 
ments, and  conditions  set  forth  in  said  agreement. 

The  Director  reported  that  negotiations  are  continuing  with  the 
Professionri%tafn:soci'ation.   One  of  the  ciiffi-lt  ar  a   in  ^^e  -g-^^-^^ 
is  the  question  of  wages.   The  Trustees  pointed  out  that  in  this  situation, 
negotiations  are  between  the  City  and  the  Staff  Association. 

John  Adams  commented  on  the  importance  of  the  Research  ^f^^^/^^^^^^^ 
joiiii  n-udiu  ^oiiinfanrp  of  the  Professional  Stall 

project  and  ^'^l^' .'"^^[I'^Z,^^^^^^^  the  administration. 

Association  to  be  involved  in  the  P^°J/^\.^%P  .  ^  .  3^.  / ,  ^^   the  project.   A 
the  Association  is  still  very  interested  m  participating  in  t   v     j 

discussion  followed. 

Several  comments  were  made  by  members  of  the  P^^^f  ^f^f  f^f,^  ^f^,,. 
meeting,  including  a  statement  by  the  president  of  the  Savin  Hill  Civic 
iation  expressing  the  belief  that  people  in 
ly  involved  in  the  design  of  the  requested 

Dissolved  at  12:15  p.m. 


/^'V 


Secretary 


162 


16^3 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Thursday,  November  9,  1978 


A  meeting  of  the  Trustees  of  the  Public  Library  of  the  City  of  Boston 
as  an  Administrative  Agency  of  the  City  of  Boston  was  held  in  the  Trustees 
Room  at  9: 30  a.m. 

Present:   Messrs.  Maher,  Parker,  and  Rabb ,  Trustees.  Also  present 
were  members  of  the  public.   Also  present  were  representatives  of  the 
Professional  Staff  Association. 


The  Chairman,  Mr.  Maher,  presiding. 

The  minutes  of  the  regular  meetings  of  the  Administrative  Agency  on 
September  14  and  October  12,  1978,  as  presented,  were  approved. 


Following  approval  by  the  Director  and  in  accordance  with  the 
authority  delegated  to  him  by  the  Trustees,  expenditures  for 
services  and  supplies  were  authorized  to  be  charged  as  follows 
for  the  month  of  September,  1978,  provided  that  expenditures  from 
City  Appropriation  have  the  approval  of  the  City  Auditor: 


I 


I 


O 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

Total: 

To  Trust  Funds 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

Total: 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


$492,788.97 

183,146.65 

8,650.11 

68,094.59 

30.00 


$752,710.32 


I 


I 


331.54 

329.77 

1,138.99 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be 
charged  as  follows  for  the  month  of  September,  1978,  provided  that 
payment  of  bills  from  City  Appropriation  has  the  approval  of  the 
City  Auditor: 


To  City  Appropriations 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

Total: 

To  Trust  Funds 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

Total: 

Eastern  Regional  Public  Library  System 


$492,788.97 

38,104.15 

11,856.35 

68,094.59 

6,836.43 


$617,680.49 


331.54 
329.77 

1,138.99 


Books 

Supplies  and  Materials 

Personal  Services 

Total: 


$  1,800.30 


$  53,671.59 

9.536.22 

36.120.28 

$  99,328.09 


$   1,800.30 


53,671.59 

4,181.83 

36,120.28 

$  93,973.70 


I 


I 


The  Director  stated  that  it  was  necessary  to  have  a  vote  authorizing 
the  signing  of  payrolls  of  the  Library.   Following  discussion  and  on  motion 
duly  made  and  seconded,  it  was 

"VOTED-   that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon  his 
delegation  Liam  M.  Kelly,  Assistant  Director,  and  Secretary 
of  the  Trustees,  or  John  J.  Doherty,  Assistant  Director,  or 
Kevin  T.  FitzPatrick,  Assistant  to  the  Director,  be  and 
hereby  is  authorized  to  sign  the  payrolls  of  the  Library  in 
representation  of  the  Trustees  for  a  period  not  to  exceed 
four  weeks  from  November  27,  1978. 


164 


165 


The  Director  reported  that  in  response  to  public  advertising 
for  a  contract  for  providing  and  delivering  certain  supplies  to  be  used 
in  connection  with  IBM  Data  Processing  equipment*  only  one  bid  was 
received.   He  stated  that  an  analysis  of  the  bid  showed  that  the  quality  of 
the  stock  bid  on  one  of  the  items  did  not  meet  the  specifications  and,  there- 
fore, this  item  would  be  bought  directly  from  the  IBM  Corporation.   The 
total  amount  of  the  other  items  bid  was  $5,10A.15,  and  the  Director  recommended 
the  award  of  a  contract  to  National  Electronic  Card  Company  in  this  amount. 
On  motion  duly  made  and  seconded,  it  was 


II 


VOTED:  that  there  be  entered  into  with  National  Electronic  Card  Company, 
13  Flagstone  Drive,  Hudson,  New  Hampshire,  the  sole  bidder  in  the 
public  bidding,  a  contract  for  providing  and  delivering  certain 
supplies  to  be  used  in  connection  with  rented  IBM  data  processing 
equipment,  as  specified  in  the  specifications,  in  a  total  sum  not 
to  exceed  five  thousand  one  hundred  four  dollars  and  fifteen  cents 
($5,10A.15)." 


The  Director  reported  that  the  Secretary  had  written  to  members 
of  the  Professional  Staff  Association  who  had  sent  letters  to  the  Trustees 
expressing  concern  over  the  salary  proposals  of  the  City.   The  Director  was 
pleased  to  report  that  a  breakthrough  seemed  to  have  been  made  on  this  point 
and  he  expressed  optimism  that  the  negotiations  for  a  new  contract  with  the 
Professional  Staff  Association  would  be  completed  in  the  near  future. 

The  Director  reported  that  the  Library,  in  cooperation  with  the 
Directors  of  the  Boston  Library  Consortium,  had  cosponsored  a  very  successful 
reception  for  all  the  registrants  at  the  first  national  convention  of  the 
Association  of  College  and  Research  Libraries.   The  Garden  Club  of  the  Back 
Bay  provided  flowers  for  the  occasion,  and  the  reception  was  staffed  by 
volunteers  from  the  Library's  own  staff  as  well  as  volunteers  from  all  the 
Consortium  Libraries.   The  Director  praised  all  of  those  who  cooperated  in 
this  significant  affair  and  said  that  it  went  very  smoothly  and  was  a  most 
distinguished  affair.   About  2,000  people  attended  this  reception.   The 
Trustees  agreed  that  all  of  those  who  participated  ought  to  be  formally 
thanked  by  the  Library. 

The  Director  reported  that  formal  notification  has  been  received 
from  the  National  Endowment  for  the  Humanities  that  the  Boston  Public  Library 
has  been  awarded  a  Challenge  Grant  in  the  amount  of  $500,000.   This  money 
must  be  matched  by  the  Library  on  a  three-to-one  basis.   This  means  that  the 
Library  needs  to  raise  $200,000  before  June  30,  1979.   The  Director  mentioned 
a  number  of  small  gifts  that  had  been  received  recently  and  indicated  that  the 
Library  will  be  receiving  appraisals  of  recent  gifts  of  material.   It  will 
also  be  necessary  for  Library  representatives  to  meet  with  NEH  personnel  to 
get  a  clear  understanding  on  the  procedures  for  getting  certification  of 
matching  monies,  as  well  as  getting  rulings  on  some  monies  already  received, 
for  example,  money  received  under  the  Piston  Estate. 


1 


I 


I 


I 


1^ 

o 


I 


I 


A  significant  Irish  exhibition  has  been  mounted  throughout  the 
Central  Library.   Several  programs  have  been  arranged  in  conjunction  with 
this  exhibition.   The  highlight  of  this  program  series  will  be  a  talk  by 
Mr.  Sean  Donlon,  Ambassador  of  Ireland  to  the  United  States,  on  November  30. 
The  Library  hopes  to  establish  endowment  support  for  collection  development 
in  this  area.   The  Director  stated  that  a  committee  will  be  set  up  to  help 
the  Library  in  this  program. 

Work  is  just  about  complete  on  the  courtyard  contract.   This  contract 
has  been  carefully  monitored  by  Mr.  Doherty  and  Mr.  Geoghegan,  and  they  are 
satisfied  that  the  work  has  been  very  well  done.   This  work  was  badly  needed 
and  will  make  major  improvements  in  the  McKim  Building,  especially  in  the 
basement  area,  where  there  were  many  problems  relating  to  leakage.   This 
whole  area  is  now  dry  and  will  make  a  substantial  amount  of  very  useful  and 
valuable  space  available  for  Library  purposes. 

The  Director  said  that  the  Back  Bay  Garden  Club,  which  has  done  a 
good  job  in  maintaining  the  shrubbery  and  flowers  in  the  courtyard,  is  interested 
in  getting  the  statue  of  the  Bacchante  returned  to  the  courtyard.   The  statue 
is  now  owned  by  the  Metropolitan  Museum  of  Art.   Previously,  Philip  Johnson 
tried  to  have  this  statue  returned  to  the  courtyard,  without  success.   The 
Trustees  feel  that  anotlier  effort  should  be  made  to  have  this  important 
statue  returned  to  the  McKim  Building. 

The  Director  reported  that  the  Library  got  in  contact  with  the 
Police  Department  to  follow  up  on  a  situation  that  had  been  carefully  watched 
by  the  Library  staff  for  several  weeks.   This  involved  a  young  man  who  was 
carefully  and  methodically  removing  books  from  the  Research  Library.   Based 
on  the  evidence  gathered  by  Library  staff,  the  Police  Department  was  able  to 
get  a  search  warrant,  and  a  search  of  this  man's  apartment  turned  up  12  volumes 
of  a  multi-volume  set,  as  well  as  3  other  books  from  the  Research  Library 
collection.   The  Director  suggested  that  the  carefully  documented  record  kept 
by  the  Library  staff  shows  that  the  present  control  system  does  work.   The 
Library  received  pleas  for  leniency  on  behalf  of  this  man  from  his  pastor  and 
several  of  his  professors.   The  Director  agreed  that  this  young  man  was  in 
bad  shape  and  the  Library  did  settle  for  leniency.   He  has  been  placed  on 
probation  for  six  months. 

Mr.  Kelly  reported  that  progress  is  now  being  made  on  upgrading  the 
computer  systems,  now  that  the  new  computer  is  operating  smoothly.   He  stated 
that  programs  are  under  development  that  will  enable  all  of  the  checkout 
terminals  in  the  Central  Library  to  be  tied  in  to  the  computer  on-line  so 
that  all  borrower  cards  can  be  checked  against  the  delinquency  file  and  thus 
enable  the  Library  to  restrict  delinquent  borrowers  from  borrowing  additional 
material.   This  will  enable  the  Library  to  better  control  the  delinquency 
problems  and  also  provide  better  services  to  the  Library  user. 

Some  representatives  of  the  public  spoke  about  the  need  for  a  branch 
library  at  Savin  Hill  and  also  stressed  the  fact  that  it  would  be  important 
for  the  Library  to  retain  a  branch  library  at  Uphams  Corner.  Mr.  McNiff  and 
Mr.  Rabb  spoke  about  the  economic  realities  facing  the  City  and  ^^tressed  the 
fact  that  Boston  has  already  many  more  branch  libraries  than  would  be  justified 
by  the  application  of  standard  per  capita  criteria  for  the  establishment  of 
branch  libraries. 

Dissolved  at  10:45  a.m. 


Secretary 


166 


167 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Thursday,  December  lA ,  1978 


i 


A  meeting  of  the  Trustees  of  the  Public  Library  of  the  City  of  Boston 
as  an  Administrative  Agency  of  the  City  of  Boston  was  held  in  the  Trustees 
Room  at  10:15  a.m. 

Messrs.  Maher ,  Murray,  Parker  and  Rabb,  Trustees.   Also 
present  were  representatives  of  the  Professional  Staff  Association  and 
A.F.S.C.M.E.  and  members  of  the  public. 

The  Chairman,  Mr.  Maher,  presiding. 

The  minutes  of  the  regular  meeting  of  the  Administrative  Agency  on 
November  9,  1978,  as  presented,  were  approved. 


I 


N 

O 


Following  approval  by  the  Director  and  in  accordance  with  the 
authority  delegated  to  him  by  the  Trustees,  payment  of  bills  was 
authorized  to  be  charged  as  follows  for  the  months  of  October  and 
November,  1978,  provided  that  payment  of  bills  from  City  Appropriation 

has  the  approval  of  the  City  Auditor: 

OCTOBER  NOVEMBER 

To  City  Appropriatons 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and 

Obligations 
Total: 

To  Trust  Funds 


$625,780.23 

252,653.65 

8,891.94 

88,216.23 

9,108.31 

$984,650.36 


$520,450.65 

89,507.52 

9,765.84 

142,538.70 

6,411.62 

$768,674.33 


Following  approval  by  the  Director  and  in  accordance  with  the 
authority  delegated  to  him  by  the  Trustees,  expenditures  for 
services  and  supplies  were  authorized  to  be  charged  as  follows 
for  the  months  of  October  and  November,  1978,  provided  that 
expenditures  from  City  Appropriation  have  the  approval  of  the  City 

Auditor: 

OCTOBER  NOVEMBER 

To  City  Appropriation 


Personal  Services 

Contractual  Services 

Supplies  and  Services 

Books 

Current  Charges  and 

Obligations 
Total: 


$625,780.23 

42,032.92 

8,624.16 

88,216.23 

29,008.82 

$793,662.36 


$520,450.65 

80,380.54 

7,048.86 

142,538.70 

9,145.50 

$759,564.25 


I 


I 


Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and 

Obligations 
Total: 

Gifts  for  Current  Use: 

Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


$   9,325.88 

91.44 

11,619.45 


$  21,036.77 
$     62.56 


$  33,940.08 

9,805.15 

45,227.00 


5,168.55 

5,207.30 
103.00 

$  10,478.85 

$     86.15 


$  88.972.23 


$  55,990.72 
10,692.67 
39,766.42 

$106,449.81 


To  Trust  Funds 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and 

Obligations 
Total: 

Gifts  for  Current  Use: 

Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


$  9,325.88 

91.44 

11,619.45 


$  21,047.77 
$     62.56 


$  33,940.08 

6,836.20 

45,227.90 

$  86,004.18 


$  5,168.55 

5,207.30 
103.00 

$  10, 478. 8^ 

$     86.15 


$  55,990.72 

8,687.39 

39,766.42 

$104,444.53 


I 


I 


The  Director  stated  that  it  was  necessary  to  have  a  vote  authorizing 
the  signing  of  payrolls  of  the  Library.  On  motion  duly  made  and  seconded,  it  was 


"VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon  his 
delegation  Liam  M.  Kelly,  Assistant  Director,  and  Secretary 
of  the  Trustees,  or  John  J.  Doherty,  Assistant  Director,  or 
Kevin  T.  FitzPatrick,  Assistant  to  the  Director,  be  and 
hereby  is  authorized  to  sign  the  payrolls  of  the  Library  in 
representation  of  the  Trustees  for  a  period  not  to  exceed 
four  weeks  from  December  26,  1978." 


168 


169 


The  Director  reported  that  proposals  for  the  provision  of  food 
vending  machines  and  related  services  had  been  submitted  by  two  companies. 
He  pointed  out  that  the  services  given  by  Seller's  Food  Services  over  the  last 
three  years  have  been  very  good  and  he  recommended  that  their  services  be 
retained.   Following  discussion  and  on  motion  duly  made  and  seconded,  it  was 

"VOTED:   that  there  be  entered  into  with  Seller's  Food  Services, 
a  division  of  the  Seller  Corporation,  153  Second  Avenue, 
Waltham,  MA  02154  an  agreement  for  the  provision  of 
food  vending  machines  and  related  services  at  the 
Boston  Public  Library,  Copley  Square,  Boston,  Massachusetts, 
for  a  three-year  period  beginning  December  18,  1978, 
subject  to  the  terms,  agreements,  conditions,  and 
covenants  set  forth  in  said  Agreement." 


The  Director  reported  that  while  a  contract  for  the  repair  of  broken 
windows  throughout  the  branch  system  had  been  awarded  by  Public  Facilities, 
progress  on  the  execution  of  this  contract  was  very  slow.   There  is  a  problem 
with  the  first  floor  window  in  the  Kirstein  Business  Branch,  which  had  to  be 
removed  because  of  some  structural  problems  and  there  is  some  difficulty 
with  its  being  re- installed .   The  work  on  the  courtyard  is  nearly  completed. 
The  Director  reported  that  he  had  a  meeting  with  Mr.  Jan  Fontein  at  the  Museum 
of  Fine  Arts  to  discuss  with  him  the  question  of  how  best  to  go  about  having 
the  Bacchante  statue  returned  to  the  Library  by  the  Metropolitan  Museum  in 
New  York.   Mr.  Fontein  has  promised  to  explore  this  question  with  the  Director 
of  the  Metropolitan  Museum. 

The  Director  outlined  the  basic  elements  in  the  budget  request 
which  was  currently  in  preparation.   This  request  will  reflect  a  modest 
increase  in  the  non-personnel  items  and  he  cited  increases  in  the  cost  of 
telephones,  light,  heat  and  power,  contractual  services  and  data  processing. 
The  Library  will  request  the  same  number  of  employees  for  next  year  and 
increases  in  the  salary  accounts  will  reflect  all  of  the  negotiated  contractual 
increases.   Msgr.  Murray  inquired  as  to  whether  or  not  the  book  account  would 
be  increased  and  the  Director  pointed  out  that  in  accordance  with  the  terms 
of  the  state  contract,  the  book  budget  would  again  represent  12%  of  the  total 
budget.   He  then  reiterated  the  hope  that  the  recently  submitted  state  aid 
bill  would  be  approved  this  year  so  that  a  badly  needed  and  long  overdue 
increase  in  the  state  library  program  would  come  about. 

Mr.  Kelly  reported  on  new  measures  being  implemented  for  the  purpose 
of  strengthening  circulation  control  throughout  the  branch  system.   He  pointed 
out  that  part  of  the  problem  in  tightening  control  in  the  branches  has  been 
that  the  branches  lacked  much  necessary  information.   In  order  to  resolve  this 
situation,  complete  files  of  all  borrowers  will  be  made  available  to  each  branch 
on  microfiche,  which  is  generated  by  the  computer  system.   Each  branch  will  also 
get  a  complete  file  of  all  delinquency  information  containing  the  names  of  all 
delinquent  borrowers,  the  books  that  have  not  been  returned,  as  well  as  the 
dates  and  amounts  due.   This  file  will  also  be  made  available  on  microfiche. 
A  microfiche  reader  will  be  placed  in  every  branch  in  the  system.   With  this 
information  available,  the  branch  libraries  will  no  longer  have  to  assign 
duplicate  borrower  numbers,  thereby  eliminating  this  very  serious  problem 


I 


I 


o 


from  the  circulation  system.   The  elimination  of  duplicate  borrower  numbers 
will  be  vital  to  the  successful  implementation  of  on-line  charging. 

The  Director  read  a  letter  from  the  Assistant  Director  for  Regional 
Library  Services  in  which  she  requested  a  vote  by  the  Board  to  transfer^  from 
the  Board  of  Library  Commissioners  budget  the  salary  of  a  bookmobile  driver  to 
the  Eastern  Regional  C-1  personnel  account.   On  motion  duly  made  and  seconded 

it  was  so  voted  by  the  Board. 

Comments  from  the  general  public  included  a  query   as  to  the  status 
of  the  Uphams  Corner  library,  an  offer  to  help  the  Library  get  passage  of 
the  new  state  aid  bill,  the  need  to  insure  adequate  procedures  for  dealing 
with  patrons  who  disagree  with  fines  and  overdue  reports,  as  well  as  general 
security. 

Dissolved  at  10:55  a.m. 


Secretary 


I 


I 


\% 


I 


I 


170 


1 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Thursday,  December  14,  1978 


Executive  Session 


I 


A  meeting  of  the  Trustees  as  an  Administrative  Agency  in  Executive 
Session  was  held  in  the  Truseees  Room  at  9:A0  a.m. 

Present:   Messrs.  Maher,  Murray,  Parker  and  Rabb,  Trustees. 

The  Chairman,  Mr.  Maher,  presiding. 

The  Director  reported  that  he  had  received  a  letter  from  Mr.  Richard 
Meyer   head  of  the  Labor  Relations  Office  for  the  City.   This  letter  represented 
a  proposal  drawn  up  between  the  City  and  the  A.F.S.C.M.E.  local  for  the  purpose 
of  testing  out  a  new  procedure  for  the  handling  of  grievances.   This  new 
arrangement  would  eliminate  the  second  step  of  the  present  grievance  procedure 
as  contained  in  the  present  contract.   The  Director  pointed  out  that  this 
represented  a  revision  of  the  contract  provisions  and  that  the  letter  made  no 
provision  for  the  signature  of  the  Trustees  of  the  Library.   The  Director  also 
pointed  out  that  it  is  the  Trustees  who  have  responsibility  under  the  law   ^ 
for  the  administration  of  personnel  matters  in  the  Library.   In  the  discussion 
that  followed,  the  Board  members  expressed  great  reluctance  to  reopen  a  contract 
for  any  reason  and  it  was  the  consensus  of  the  Board  that  inasmuch  as  the 
Library  had  a  contract  with  A.F.S.C.M.E.,  they  would  prefer  to  wait  until^ 
this  contract  expires  before  undertaking  renegotiation  of  any  of  the  provisions 
of  the  present  contract.   The  Director  was  instructed  to  inform  the  City 
Labor  Relations  Office  to  this  effect. 

The  Director  also  reported  that  he  had  just  received  a  letter  from 
the  Mayor's  Office  reporting  that  pay  raises  for  all  middle  management  personnel 
in  City  Hall  had  been  approved  by  the  Mayor.   Since  negotiations  had  just  been 
completed  with  the  Professional  Staff  Association,  the  Director  proposed  to 
increase  management  salaries  up  through  the  P7  level  (Keeper  of  Rare  Books, 
Keener  of  Prints,  Industrial  Relations  Officer  and  the  Assistant  Director 
frrTevelopment  'by  about  5%.   He  pointed  out  that  the  other  ^ssstant  Directors 
had  been  taken  out  of  the  scale  last  year  and  that  their  salaries  ^^^f^ 
henceforth  be  set  individually  by  the  Trustees.   In  ^^^  .^-^-^^^^^^^^^f^'.^ 
the  Trustees  felt  it  would  be  desirable  to  delay  approving  these  other  raises 
for  the  immediate  future  to  see  if  the  question  on  the  salaries  of  the  Mayor 
and  City  Department  Heads  was  resolved. 

Dissolved  at  9:50  a.m. 

Secretary 


I 


I 


o 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Wednesday,  February  14,  1979 


A  meeting  of  the  Trustees  of  the  Public  Library  of  the  City  of 
Boston  as  an  Administrative  Agency  of  the  City  of  Boston  was  held  in  the 
Trustees  Room  at  9:45  a.m. 

Present:  Messrs.  Maher,  Parker,  Rabb  and  Murray,  Trustees.   Also 
present  were  representatives  of  the  Professional  Staff  Association  and 
other  members  of  the  public. 

The  Chairman,  Mr.  Maher,  presiding. 

At  the  outset,  the  Chairman  stated  that  because  one  of  the  members 
had  to  leave  early,  he  was  proposing  that  the  Board  go  into  Executive  Session 
to  deal  with  legal  and  personnel  matters.   He  also  stated  that  the  Board  would 
reconvene  after  the  Executive  Session.   He  invited  questions  from  any  members 
who  did  not  wish  to  wait  until  the  meeting  reconvened.   A  couple  of  members 
of  the  public  questioned  what  work  was  intended  with  the  $650,000  recently 
appropriated  by  the  City  Council  for  the  Uphams  Corner  Branch  Library.   The 
Director  stated  the  the  Library  had  no  knowledge  of  this  appropriation.   They 
also  questioned  renovation  of  the  fire  station  in  Allston.   The  Trustees 
stated  that  the  Allston  project  had  not  been  initiated  by  the  Trustees  of 
the  Library.   In  response  to  further  questioning,  the  Director  s  ated  that 
the  frequently  expressed  need  for  Branch  Library  services  at  bavin  Hiii 
would  be  reflected  in  a  capital  outlay  program  that  would  soon  be  presented 
to  the  Board  of  Trustees  for  their  approval  before  submission  to  the  Mayor. 
On  motion  duly  made  and  seconded,  the  Board  then  voted  to  go  into  Executive 
Session  for  legal  and  personnel  matters.   (9:50  a.m.) 

Resumption  of  Administrative  Agency  Meeting  -  10:43  a.m. 


The  minutes  of  the  regular  meeting  and  the  Executive  Session  on 
December  14,  1978,  as  presented,  were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and 
supplies  were  authorized  to  be  charged  as  follows  for  the  months  of 
December,  1978  and  January,  1979,  provided  that  expenditures  from 
City  Appropriation  have  the  approval  of  the  City  Auditor: 


I 


I 


172 


173 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and 

Obligations 
Equipment 


Total: 


To  Trust  Funds 


Contractual  Services 
Supplies  and  Materials 
Books 

Total: 

Gifts  for  Current  Use 

Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


December 


$  523,759.83 
76,067.06 
34,14A.A9 
57,804.33 

36.45 
1,358.00 

$  693,170.16 


751.96 

92.00 

1,402.73 

2,246.69 

10.98 


33,985.58 

4,584.78 

41,432.66 

80,003.02 


January 


$  656,413.83 

84,179.72 

19,247.12 

134,846.96 

148,640.00 
2,747.47 

$1,046,071.10 


1,677.86 

1.92 

29,514.97 

31,194.75 

75.47 


2,751.88 

132,589.61 

51,264.91 

186,581.40 


4. 

I 


I 


I 


I 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and 

Obligations 
Equipment 


Total: 


To  Trust  Funds 


Contractual  Services 
Supplies  and  Materials 

Books 

Total: 

Eastern  JRe_^i_o_na  1    Pub  lie 
lAhravy_Syjitem 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


December 


$523,759.83 

97,415.58 

9,916.71 

57,804.33 

8,899.38 


"$697,795.83 


751.96 

92.00 

1,402.73 

*2,2"46.69 

10.98 


33,985.58 

3,389.38 

41,432.66. 

78,807.62 


January 


$656,415.83 

102,751.87 

22,360.41 

134,846.96 

11,782.11 
1,108.00 


$929,263.18 


1,677.86 

1.92 

29,514.97 

31,194.75 

75.47 


7,235.85 

132,589.61 

51,264.91 

191,090.37 


The  Director  stated  that  it  was  necessary  at  this  time  to  have 
votes  authorizing  routine  operating  procedures  during  the  calendar  year  1979 
Following  discussion  and  on  motion  duly  made  and  seconded,  it  was 


Following  approval  by  the  Director  and  in  accordance  with  the 
authority  delegated  to  him  by  the  Trustees,  payment  of  bills  was 
authorized  to  be  charged  as  follows  for  the  months  of  December, 
1978  and  January,  1979,  provided  that  payment  of  bills  from 
City  Appropriation  has  the  approval  of  the  City  Auditor: 


I 


I 


"^/(TTED-      that  Philip  J.   *fc^:i^f »   or  uonn  his  deleaation,   Liam  M. 

Kelly,  Assistant  DirfBCtor,   and  <^ecr-tarY  of  the  Trustees, 
or  Jo^-in  J.   I>:)herty,   /Assistant  Dirc-ctor,  or  Kevin  T. 
FitzPatrid:,   T^j^sistar.t  to  the  Director,  ho  and  hereby 
is  authorized  to  sirm  on  l^half  of  the  Toard  in  approval 
of  the  pa\T>ent  of  all  vouchers  or  bills  co\^ering 
expenditures  incurred  in  terras  of  one  quarter  of  thie 
fiscal    1978-79  buic-t  allcr.-ances,  but  in  no  case 
exceedinq  those  in  th.e  budcet  esti-ates  for  tlie  fiscal 
year    1979-80    as  shall  te  aT-^.roved  by  the  ^^oard  of  Trustees 
orior  to  June  30,    1979,   said  pai.T.-its  to  be  report^a  to^^ 
the  Board  at  its  ne>.-t  req^olar  meeting  for  confirmtion. 


174 


17^ 


and 


"VOTED:  that  ^Jntil  Janu^irv  1,  19^0.  tlie  President,  Vice  ^^ident, 
the  Director,  and  the  S.^et^^rv  of  the  Trustees,  be  and 
they  hereby  are  severally  autlx^rized  to  sian  any  and  all 
contracts  voted  to  b-e  r.^-ae  by  the  Foard  in  ^lae  r-a.:^  and 
behalf  of  the  Citv  anl  any  ard  all  carr^jmcations  ui 
connection  with  the  as-ard  of  contracts  so  voted  or 
reccnrended  to  be  so  voted." 


I 


I 


"VOTFD:   that  siibji'Ct  to  tlie  appii'-..'!  of  the  Mavcr  In  .iccordnnct 
\%  i  th  the  i>rovisions  of  Fcctiim  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Fin  lip  J.  McNiff,  Director,  or 
upon  his  delegation,  liam  M.  Kelly,  Assist.^int  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  Fi tzPatr ick ,  Assistant  to  the  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the  . 
library  in  representation  of  the  Trustees  for  a  period 
not  to  exceed  four  weeks  from  January  23,  1979.  " 


and 


"VOTED:   that  Philip  J.  McNiff,  Director,  or  upon  his  delegation, 
Liam  M.  Kelly.  Assistant  Director  and  Secretary  of  the 
Trustees,  or  John  J.  Doherty,  Assistant  Director,  be  and 
hereby  is  authorized  to  act  on  behalf  of  the  Trustees  in 
the  administration  of  the  personnel  procedures  established 
by  them  for  the  appointment  of  all  officers  and  employees 
of  the  Library  up  to  but  not  including  the  level  immediately 
below  that  of  the  Director,  and  to  fix  the  remuneration  for 
all  such  officers  and  employees  subject  to  the  salary  and 
wage  scales  as  currently  established  by  vote  of  the  Trustees 
sa?d  appointments  and  changes  in  remunerations  to  be  reported 
to  the  Trustees  at  their  next  meeting  for  confirmation. 


"VOTED:   that,  for  the  signing. of  checks  dr2wn  upon  the  petty  cash 
checking  accounts  of  the  Library , Catherine  A.  Farrell, 
Principal  Accountant,  or   Tnonas  T.  McLaughlin,  Assistant 
Principal  Accountant,  or  Liam  M.  Kelly,  Secretary  of  the 
Trustees,  Clerk  of  the  Corporation,  or  John  J.  Doherty, 
Assistant  Director,  or  Kevin  V.  FitzPatrick,  Assistant 
to  the  Director,  in  the  order  of  their  respective  avail- 
ability, be  authorized  to  sign  checks;  and  Philip  J. 
McNiff ,  Director,  or  Liam  M.  Velly,  Secretary  of  the 
Trustees,  Clerk  of  the  Ccrnoration,  or  John  J.  Dcherty, 
Assistant  Director,  or  Kevin  T.  FitzPatrick,  Assistant 
to  the  Director,  in  the  order  of  their  respective  availa- 
bility be  authorized  to  countersign  checks,  provided  that 
In  no  instance  does  the  same  individual  both  sign  and 
countersign  a  check." 

The  Director  stated  that  it  was  n.-cessary  nt  this  timc^  lo  have  voles 
taken  authorizing  the  signing  of  payrolls  for  the  Library.   ^n  notion  dulv  r.nde 
and  seconded,  it  was: 


i 


I 


I 


I 


"VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director,  or 
upon  his  delegation,  Liam  M.  Kelly,  Assistant  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period 
not  to  exceed  four  weeks  from  February  20,  1979." 

"VOTED:   that  subject  to  the  ai)proval  of  the  Mayor  in  accordance 
with  the  provisions  of  Section  22  of  Chapter  3  of  the 
Revised  Ordinances  of  1961  Philip  J.  McNiff,  Director,  or 
upon  his  delegation,  Liam  M.  Kelly,  Assistant  Director,  ana 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period 
not  to  exceed  four  weeks  from  ?larch  20,  1979." 

The  Chairman  read  a  letter  from  the  Mayor  to  the  Trustees  regarding 
the  use  of  the  old  fire  station  in  Allston  for  Library  purposes.   The  letter 
informed  the  Trustees  that  the  Mayor  has  decided  to  move  ahead  with  the 
renovation  of  the  building  for  Library  purposes.   A  discussion  followed 
on  this,  during  which  it  was  agreed  that  this  was  not  a  good  idea.   However, 
thate  are  several  other  projects  that  should  be  included  in  a  capital 
expenditures  program  for  Library  purposes.   Mr.  Maher  felt  that  the  Board 
should  respond  to  the  Mayor's  letter  and  inform  the  Mayor  that  the  Trustees 
do  not  agree  with  the  position  he  lias  taken  on  this  matter,  and  that  the 
Trustees  should  reiterate  that  the  Board  is  still  opposed  to  the  fire  house 
as  a  Library  building.   It  was  agreed  tliat  this  is  the  wrong  place  and  the 
wrong  building  and  all  members  of  the  Board  were  clearly  opposed  to  the 
Mayor's  proposal.   On  motion  duly  made  and  seconded,  it  was 

"VOTED:  that  the  Board  of  Trustees  of  the  Public  Library  of  the  City 
of  Boston  is  opposed  to  the  renovation  of  the  old  fire  house 
in  Allston  for  Branch  Library  purposes." 

Mr.  Maher  will  write  a  letter  to  the  Mayor  informing  him  of  this 
vote  and  repeating  the  reasons  why  the  Board  is  still  opposed  to  this  idea. 


f76 


The  Director  stated  that  It  was  his  Intent  to  prepare  a  document 
J    .•    ^f  t-hc  Trustees  at  their  next  meeting  outlining 
for  the  consideration  of  the  Trustees  at  <-n  T-ihrarv   He  identified 

T''TJr..:   ro:ri:tiror:hrner°S::r r^ufx^inrac'-er  HiUs  the 
^^uU^n  of  ar:dd i^ion  to  the  -stKoxhurv  Branch  Lihrary  the  need  for 
improved  Library  services  at  Savin  "^^J'/^^'.^^^.^e  Trustees  make  an  attempt 
McKim  Building   Msgr.  "-"^J-^T'^f  f./^^^^^'^elovations  so  that  any 
ron^rirt  rnroirg%rMfKirBuiirinrc:n  he  executed  under  the  control 
of  the  Trustees  directly. 

The  Director  reported  that  the  ^-^^-^^"^i^f/.f  „f  fh^ totrwas 
voted  to  approve  a  new  contract  with  the  City.   The  margin 

82  to  20,  however. 

The  Director  reported  that,  under  the  direction  of  the  Regional 
Administrator,  three  ^eposlt  centers  are  operated.  Three  V-r^^/^^;^ 

deposit  center  in  North  Reading  "^^  -//^^^.".f^'/I^^aeent  to  the  Public 
Public  Library  acquired  ^he  old  theater  bull   g   3^  ^^^  ,„derstanding 

Library  for  Library  P"'^P°^^=-J'^'"Te  for  this  purpose  until  such  time 
that  these  premises  would  be  available  f°^  tu^s  P   P  ^^„  ^„„„ 

as  a  new  library  building  was  built  in  ^"^°^"-   "°^^  ^^^^   f^^  other 
manager  ousted  the  Library  from  ^h-e  quarters  to  use  the^^^  ^^^^^^  ^^   ^.^^ 

administrative  offices.   The  8°=!""  ^"".'"i^'^rarily  housed  in  Charlestown. 
another  location  for  the  operation  and  it  is  tempora   y 

Dissolved  at  11:10  a.m. 


f 

I 


1 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Wednesday,  February  14,  1979 


n 

o 


I 


Secretary 


I 


EXECUTIVE  SESSION 


A  meeting  of  the  Executive  Session  of  the  Trustees  of  the  Public 
Library  of  the  City  of  Boston  as  an  Administrative  Agency  of  the  City  of 
Boston  was  held  in  the  Trustees  Room  at  9:50  a.m. 

Present:  Messrs.  Maher,  Murray,  Parker  and  Rabb ,  Trustees. 


Mr.  Rabb  stated  that  his  lawyer  had  reviewed  a  letter  recently  received 
by  all  the  Trustees  from  Corporation  Counsel  giving  a  legal  opinion  as  to  the 
status  of  the  Trustees  with  regard  to  their  legal  liability  and  indemnification 
under  City  Law.   Mr.  Rabb  said  that  his  lawyer  read  this  legal  opinion  to  say 
that  the  Trustees  are  immune  from  suit  on  account  of  negligent  actions  taken 
while  acting  as  Trustees.   Also,  that  the  City  will  indemnify  the  Trustees 
up  to  $1  million  against  claims  arising  out  of  non-negligent  actions  taken 
by  the  Trustees  (except  in  cases  of  bad  faith  or  maliciousness).   The  foregoing 
immunity  and  indemnification  applies  to  claims  against  the  Trustees  on  account 
of  their  own  actions  as  well  as  to  claims  against  them  on  account  of  the  actions 
of  Library  Officers.   It  was  Mr.  Parker's  opinion  that  the  letter  contained  a  good 
opinion  with  respect  to  everything  since  the  new  statute  was  implemented.   He  is 
uncertain  as  to  where  the  Trustees  stand  with  respect  to  the  law  prior  to  the  new 
law's  enactment,  and  it  was  agreed  that  the  Trustees  should  seek  an  opinion 
regarding  the  position  of  the  Trustees  under  the  prior  law. 

The  Director  reported  that  the  Professional  Staff  Association  had 
approved  a  new  contract  by  a  margin  of  88  to  20.   The  contract  provides  for 
salary  increases  in  fiscal  1980  and  1981  of  5%  each  year.   The  Director 
went  on  to  state  that  the  Trustees  last  year  approved  increases  of  $750.00 
per  year  for  all  management  personnel  except  for  the  four  top  administrators,  i.e. 
Miss  Heneghan,  Mr.  Rutkovskis,  Mr.  Doherty  and  Mr.  Kelly  -  and  the  Director. 
The  Director  said  that  management  staff  should  also  get  adjustments  in  salaries 
this  year,  and  he  proposed  that  management  salaries  scales  be  adjusted  on 
the  basis  of  approximately  5%.   He  went  on  to  propose  salary  scales 
for  the  Mil,  Cll,  Lll,  Bll's   and  the  P5's  and  P6's.   The  scales  were 
arrived  at  by  adding  approximately  5%  to  the  top  of  the  scale  and  then 
adjusting  the  lower  steps  on  the  basis  of  $700  step  differentials  for 
the  P6's  and  $650  for  the  P5's.   The  new  scales  are  as  follows: 


(See  following  page.) 


1 


I 


"-■ii^gjaiiaia.a 


178 


179 


00 
0\ 


>- 

fH 

Cxi 

3 

S 

♦-:> 

PQ 

u-« 

M 

O 

^ 

w 

CJ 

CTJ 

M 

^ 

en 

CQ 

(U 

HD 

r-l 

PH 

n3 

u 

5?: 

CA) 

O 

H 

>. 

en 

}-4 

'*— • 

CT3 

PQ 

iH 

CO 

W 

4-1 

C 

<u 

e 

QJ 

OC 

nj 

C 

CO 

S 

•r-( 

a 

M 

iM 


O   O 

o  m 


o  o 

o  o 

o  in 

in  o 

vO    vO 

vo  r-. 

o  o 
in  o 

O  tH 

O   1-H 
CM    CM 


o  o 
in  in 

cr.  o 

rH    CM 


o  o 
in  o 

00   <T> 

C30  a^ 


0) 
CO 

o 


r^  c» 


4-» 

(3 
Q) 

cn 

V-i    cu 
P-    IZ 


►-1   PQ 


o 


o  o 

in  o 

CJs  t— ( 

O  CM 

C^4  Csl 


o  o 
in  in 
en  <^ 

O  .-I 
CM    CM 


o  o 
in  o 
r^  CO 

CJ^  O 
rH    CM 


C30  as 


4-1 

c 

0) 
OJ 


5 


o  o 
in  c 

r-.     rH 
#1         r« 

CO  in 

CM    CM 


o  o 

O    O 
CM    CM 


o  o 
in  o 

»    » 
CM  cn 

CM    C^4 


o  o 

o  c 

o  o 

in  m 

in  in 

o  o 

CM    CM 

rH    fH 

00  c 

•>     " 

*    •> 

».       »> 

00    CTn 

<T\   O 

r-(  en 

iH    rH 

iH    CM 

CM    CM 

o  o 

o  o 

c  o 

in  o 

in  Q 

in  o 

vD   vO 

in  in 

iH    CO 

o  o 
in  in 


I 


1 


o  o 

o  o 

o  o 

in  o 

in  o 

in  o 

CM  in 

rH   <:f 

o  in 

r>         •N 

«>        r. 

iH    CM 

CM   ro 

in  v£) 

CM    CM 

CM    CM 

CM    CM 

20,650 
21,750 

21,550 
22,750 

24,400 
25,800 

o 
o 

o 

00 
CM 

O 
O 
O 

9> 

Csl 

in    rH 


iH    CM 
CM    C^J 


en 

»H 

v£)    iH 


M 

o 


O   O 
in  in 

CM    CM 

r-~  00 

CM    C^4 


O    O 

o  o 
in  in 

CM    CM 


I 


O  O 
in  in 

in  vo 

C^J    CM 


o  o 

o  o 

o  o 

in  ^o 

CM  CM 


o  o 

in  in 

^^l  CM 

<r  m 

r-i  CM 


3 
7^. 


I 


I 


P- 


I 


The  Director  then  proposed  that  those  still  in  the  P7  category  - 
1  e   -  Keeper  of  Prints,  Mr.  Moloney  -  who  are  at  the  top  of  the  scale 

$28,000!-  and  Mr.  I^eidy.  who  is  currently  receiving  $27,500  -  be  increased 
to  $29  000.   Several  questions  were  raised  concerning  the  position  ol 
Industkal  Relations  Officer  (established  last  year  on  a  trial  basis)  as 
to  whether  or  not  this  could  be  justified  as  a  full-time  position.  The 
Director  proposed  that  the  Industrial  Relations  function  be  combined  ^^f 
the  Personnel  responsibility  and  that  Mr.  Reidy  be  assigned  this  responsibility. 
It  was  agreed  that  this  should  be  done. 

The  Director  then  proposed  that  the  salaries  of  Gunars  Rutkovskis 
and  Mary  Heneghan  be  increased  to  $29,250,  and  that  the  salaries  of  John  J. 
nnLrtv  and  tiam  M.  Kelly  be  adjusted  to  $30,000.   A  discussion  followed 
"ith  espect  o  ho:  these  salaries  fitted  within  the  President's  guidelines, 
"n  the  course  of  further  discussion,  the  Director  stated  that  he  Proposed 
hese  salary  adjustments  with  the  thought  in  mind  that  these  were  reasonable 
in  iLht  of  recently  negotiated  raises.   The  Director's  salary  was  then 
discissld  and  it  was  pointed  out  that  a  great  many  of  the  Association  of 
Research  Librarians  were  earning  in  excess  of  $40,000  per  year.   It  was 
^!:r;rinted  out  that  the  -"-or's  salary  had  nt.eenlncreased^since^^^^^ 

fh^^ld  r^^Ln^t  ^h-rhLrrafd  '^:i^Z'Z   country,  it  would  be 
nrndPnt  to  consider  the  political  ramifications  in  this  matter   inasmuch 
prudent  to  consiaer  vn^    v  Following  further 

as  the  Mayor  is  currently  earning  $40,000  per  year.   roxxuw   g 
discussion   it  was  proposed  that  the  Director's  salary  be  increased 
from  $35°000  to  $39!50'0  per  year.   Mr.  Maher  will  discuss  this  question 
with  the  Mayor  before  final  action  is  taken. 

On  motion  duly  made  and  seconded,  the  above  proposed  salary 
increases  were  approved. 

Dissolved  at  10:43  a.m. 


Secretary 


180 


181 


Minutes  of  Meeting 


Administrative  Agency 


In  Board  of  Trustees 
Thursday,  March  8,  1979 


\ 


I 


A  meeting  of  the  Trustees  of  the  Public  Library  of  the  City  of 
Boston  as  an  Administrative  Agency  of  the  City  of  Boston  was  held  in  the 
Trustees  Room  at  10:55  a.m. 

Present:   Messrs.  Maher ,  Murray,  Parker,  and  Rabb ,  Trustees.   Also 
present  were  representatives  of  the  Professional  Staff  Association  and 
A.F.S.C.M.E.  and  other  members  of  the  public. 

The  Chairman,  Mr.  Maher,  presiding. 

The  minutes  of  the  regular  meeting  of  the  Administrative  Agency 
on  February  14,  1979,  as  presented,  were  approved. 

The  Director  reported  that  the  Back  Bay  Garden  Club,  which  has 
been  maintaining  the  gardens  in  the  Courtyard,  has  made  arrangements  for 
the  trees  to  be  removed  from  the  Courtyard.   This  is  something  that  was 
recommended  several  years  ago  and  is  now  highly  desirable  because  the  trees 
would  gradually  cause  structural  damage. 

The  Director  stated  that  the  Branch  Library  administrators  are 
currently  exploring  the  possibility  of  placing  deposit  collections  in  homes 
for  the  elderly  in  various  locations  around  the  City.   The  Library  will  then 
set  up  a  program  to  change  these  collections  on  a  regular  basis.   The  same 
kind  of  program  is  under  consideration  for  the  institutions  on  Deer  Island. 

The  Director  requested  that  the  Board  vote  to  accept  $79,555  in  LSCA 
funds  for  use  by  the  Eastern  Region  on  a  reimbursable  basis.   Following 
discussion  it  was  so  voted.   It  was  also  voted  that  $23,000  in  LSCA  Title  I  funds 
be  accepted  by  the  Library  for  the  acquisition  of  equipment. 

The  Massachusetts  Library  Association-sponsored  bill  for  the  increase 
of  state  aid  is  now  before  the  Joint  Committee  on  Administration.   A  hearing 
is  scheduled  on  this  bill,  (House  Bill)  H3578.   The  Director  stated  that 
unless  this  bill  gets  approval  this  year,  there  will  have  to  be  curtailment 
of  programs  and  activities  under  the  regional  program.   For  the  past  several 
years,  similar  bills  have  been  stopped  in  the  House  Ways  and  Means  Committee. 

The  Director  spoke  about  several  Library  programs,  including  a  Learning 
Library  program   that  would  celebrate  the  350th  anniversary  of  the  Commonwealth. 
He  had  high  praise  for  a  program  held  at  the  Roslindale  Branch  Library  in 
memory  of  Mildred  Kaufman.   The  program  featured  a  performance  by  a  Polish 
group' and  was  very  successful.   Ms.  Kaufman  had  frequently  organized  a  great 
variety  of  ethnic  programs  and  was  active  in  some  ethnic  dance  groups  personally. 
The  Director  spoke  about  some  of  the  national  library  programs,  including  the 
National  Periodical  Center  and  the  possible  Government  Printing  Office  programs 
for  the  distribution  of  documents  in  microform. 

Dissolved  at  11:20  a.m.  After  several  members  of  the  public  spoke,  the 
President  moved  that  the  Board  go  into  Executive  Session  to  deal  with  some 
personnel  matters.  Following  discussion  and  on  motion  duly  made  and  seconded, 
it  was  so  voted. 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Thursday,  March  8,  1979 


I 


EXECUTIVE  SESSION 


o 


I 


A  meeting  of  the  Trustees  as  an  Administrative  Agency  in  Executive 
Session  was  held  in  the  Trustees  Room  at  11:35  a.m. 

Present:  Messrs.  Maher,  Murray,  Parker,  and  Rabb,  Trustees. 

The  President  stated  that  he  had  written  to  the  Mayor  requesting 
a  brief  meeting  with  him  to  discuss  the  matter  of  increasing  the  Director's 
salary.   Such  a  meeting  has  not  been  set  up  and  the  President  suggested 
that  the  Board  move  to  increase  the  salary  of  the  Director  as  discussed 
at  a  previous  meeting.   He  moved  that  the  Director's  salary  be  raised 
to  $39,500.   Following  discussion  it  was  so  voted. 

"VOTED:   that  the  Director's  salary  be  increased  to  $39,500 
effective  July  1,  1979." 

Mr.  Maher  recommended  that  the  Director's  expenses  in  connection 
with  his  attendance  at  the  Children's  Book  Fair  in  Bologna  be  paid  from 
Library  trust  funds.   On  motion  duly  made  and  seconded,  it  was 

"VOTED:   that  the  expenses  of  Philip  J.  McNiff,  Director,  and 
Librarian,  in  connection  with  his  attendance  at  the 
Children's  Book  Fair  in  Bologna  in  March.  1979  be  paid 
from  trust  funds." 

Dissolved  at  11:45  a.m. 


Secretary 


I 


I 


182 


183 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Thursday,  April  19,  1979 


I 


I 


A  meeting  of  the  Trustees  of  the  Public  Library  of  the  City  of  Boston 
as  an  Administrative  Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room 
a  t  9 :  3  5  a .  m . 

Present:   Messrs.  Maher,  Murray  and  Parker,  Trustees.   Also  present  were 
members  of  the  public  and  a  representative  of  the  Professional  Staff  Association. 

The  Chairman,  Mr.  Maher,  presiding. 

The  minutes  of  the  regular  meeting  on  March  8,  1979,  as  presented,  were 
approved;  the  minutes  of  the  Executive  Session  on  March  8,  1979,  as  presented, 
were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies 
were  authorized  to  be  charged  as  follows  for  the  month  of  February,  1979, 
provided  that  expenditures  from  City  Appropriation  have  the  approval 

of  the  City  Auditor: 

February  1979 


o 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 
Equipment 


Total: 


$531,725.48 
90,654.31 
11,970.73 
79,325.23 

5,369.47 

$719,045.22 


i 


I 


To  Trust  Funds 


Contractual  Services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total: 
Gifts  for  Current  Us^_ 

Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


2,699.65 

1.92 

7,819.90 

404.29 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to 
be  charged  as  follows  for  the  month   of  February,  1979,  provided  that 
payment  of  bills  from  City  Appropriation  has  the  approval  of  the 
City  Auditor: 

February  1979 
To  City  Appropriation 


Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


Total: 


$531,725.48 

115,705.65 

15,612.93 

79,325.23 

112,520.05 

2,405.44 

$857,294.78 


To  Trust  Funds 


Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Total: 

Gifts  for  Current  Use 

Eastern  Regional  Public 
Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


$  2,699.65 

1.92 

7,819.90 

404.29 

$  10,925.76 

35.55 


$  30,184.62 

5,197.74 

40,991.71 

$  76,374.07 


The  Director  stated  that  it  was  necessary  to  have  a  vote  for  the  signing  of 
payrolls  for  the  Library.   On  motion  duly  made  and  seconded,  it  was 


$  10,925.76 
35.55 


$  30,184.62 

5,806.66 

40,991.71 

$  76,982.99 


I 


I 


"VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon  his 
delegation,  Liam  M.  Kelly,  Assistant  Director,  and  Secretary 
of  the  Trustees,  or  John  J.  Doherty,  Assistant  Director,  or 
Kevin  T.  FitzPatrick,  Assistant  to  the  Director,  be  and  hereby 
is  authorized  to  sign  the  payrolls  of  the  Library  in 
representation  of  the  Trustees  for  a  period  not  to  exceed 
four  weeks  from  April  17,  1979." 


i-"j'.^- '_-  -'<}  -g-? 


1 


185 


The  Director  stated  that  action  on  the  budget  has  been  delayed  this  year 
due  in  a  large  measure  to  the  tax  cap  legislation  before  the  legislature.   Several 
months  ago  Library  representatives  did  have  some  useful  ^^1^\^^^^\  ^^;;^^^i^ 
budget  officers  and  it  is  expected  that  a  final  meeting  will  be  held  before 
the  Mayor  submits  his  recommendations  to  the  Council. 

The  Director  reported  that  to  date  $100,000  has  been  requested  from  the 
Office  of  Education  for  the  Research  Library  catalog  project  and  this  ^as 
been  sent  to  the  City  Council  for  appropriation  to  the  Library  salary  account. 

On  March  1  the  Library  submitted  a  proposal  requesting  additional  funding 
for  the  Research  Library  catalog  project  for  the  coming  year.   Due  to  a 
rchnicality,  the  propoLl  was  returned  on  the  basis  that  it  ^^ ---^^^/^^^^^hanks 
having  been  delivered  by  a  private  express  carrier,  instead  of  by  U.S.  Mail.   Thanks 
to  the  help  of  Speaker  O'Neill's  office,  this  decision  has  been  reversed  and  the 
proposal  has  been  submitted  to  the  Office  of  Education. 

The  Director  spoke  briefly  about  planning  for  a  series  of  programs  in 
1980  to  mark  the  350th  anniversary  of  the  Commonwealth. 

The  Director  stated  that  the  Board  of  Library  Commissioners  has  submitted 
its  budget  request  for  the  coming  year  to  the  Secretary  of  Education.   He  said 

hat  the  Boird  of  Library  Commissioners  is  currently  very  much  in  step  with  the 
Library  community  and  has  developed  a  reasonable  statement  as  to  the  function 
of  its  office.   The  Director  recommended  that  the  Trustees  go  on  record  as 
supporting  the  Commissioner's  recently  submitted  budget  request  and  he 
recolended  that  a  letter  be  sent  to  the  Ways  and  Means  Committee  stating 

this  support. 

Under  a  federal  government  program  there  was  work  done  last  year  on  the 
Courtyard  and  the  platforms  surrounding  the  McKim  Building.   The  contractor  did 
a  good  fob  under  the  careful  supervision  of  Mr.  Doherty  and  Mr   Ge°ghegan 
Unfortunately,  damage  was  done  to  many  of  the  windows  in  the  Courtyard.   The 
Board  aereed  that  the  contractor  should  replace  thewindows  in  question  and 
if  he  ifunwllllng  to  do  so.  the  City  should  seek  damages  against  the  contractor  s 
insurance. 

With  respect  to  the  McKim  Building,  the  Director  also  reported  that  the 

elll  be  refolved^ith  repair  work  being  done  on  the  sewer  system  on  Blagden  Street. 

Msgr  Murray  proposed  that  the  Board  take  a  vote  of  thanks  to  the  Back  Bay 
Garden  c!u;  for  all  the  work  they  have  done  on  the  Courtyard  gardens.  On  motion 
duly  made  and  seconded  it  was  so  voted. 

The  Director  stated  that  he  had  read  in  the  newspapers  that  the  g'-ound" 
breakilgfor  the  new  Lower  Mills  branch  library  will  take  place  in  August    n 
^      tr   I?   thi,  he  suggested  that  the  Library  should  now  move  ahead  and  submit  a 
light  of  this,  he  suggesLeu  i.  =,,c,Bested  that  the  first  priority 

r,o,.,  ranital  improvement  program  to  the  City.   He  suggestea  lii^u  t         ' 
IZ.ITITI   U^13,000  sqLre  foot  addition  to  the  West  -f -J^^-^--,-re:7' 
had"rereittd"a"gif^:rirnr  f'rof  th^'i^^t -Rox^'ry  congregational  Church  for  this 
purpose  a  few  ylars  ago.   The  next  priority  should  be  a  new  library  to  replace 


I 


I 


I 


I 


o 


I 


I 


the  Uphams  Corner  branch  library  and  bring  Library  service  ^^-^^^ J^^^fJ,^°f„^ 

'SiS  t'.""""S»"""'««  =""•"'■>"  -"  "•"  ■•'""'"•1  '»  '"•"'"-' 

of  new  quarters  becoming  available. 
Dissolved  at  10:03  a.m. 


Secretary 


186 


187 


Minutes  of  Annual  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Monday,  May  7,  1979 


I 


I 


and 


II 


The  Annual  Meeting  of  the  Trustees  of  the  Public  Library  as  an 
Administrative  Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room 
at  10:20  a.m. 

Present:   Messrs.  Maher,  Murray,  Parker,  and  Rabb,  Trustees.   Also 
present  were  representatives  of  the  Professional  Staff  Association  and 
members  of  the  public. 

The  Chairman,  Mr.  Maher,  presiding. 

The  Administrative  Agency  proceeded  to  elect  viva  voce  its  officers  for 
the  ensuing  year. 

First  Vote  for  President 

Mr.  Maher  passed,  Msgr .  Murray  voted  for  Frank  B.  Maher,  Mr.  Parker 
voted  for  Frank  B.  Maher,  Mr.  Rabb  voted  for  Frank  B.  Maher;  and 
Frank  B.  Maher  was  declared  Kl acted  President 

First  Vote  for  Vice  President 

Mr.  Maher  voted  for  Sidney  R.  Rabb,  Msgr.  Murray  voted  for  Sidney  R.  Rabb 
Mr.  Parker  voted  for  Sidney  R.  Rabb,  Sidney  R.  Rabb  passed;  and  Sidney  R. 
Rabb  was  declared  elected  Vice  President. 

First  Vote  for  Clerk 

Mr.  Maher  voted  for  Liam  M.  Kelly,  Msgr.  Murray  voted  for  Liam  M.  Kelly, 
Mr.  Parker  voted  for  Liam  M.  Kelly,  Mr.  Rabb  voted  for  Liam  M.  Kelly; 
and  Liam  M.  Kelly  was  declared  elected  Clerk. 

First  Vote  for  Clerk  Pro  Tem 

Mr  Maher  voted  for  Philip  J.  McNiff,  Msgr.  Murray  voted  for  Philip  J. 
McNiff,  Mr.  Parker  voted  for  Philip  J.  McNiff,  Mr.  Rabb  voted  for 
Philip'j.  McNiff;  and  Philip  J.  McNiff  was  declared  elected  Clerk  Pro  Tem, 


On  motion  duly  made  and  seconded,  it  was  then: 


'VOTED:   that  any  member  of  the  Board  of  Trustees  be  and  hereby  is 

authorized  to  sign  on  behalf  of  the  Board  bills,  special  drafts, 
and  payrolls  of  the  Library." 


O 


VOTED:   that,  until  the  next  annual  meeting,  the 

President,  or  Vice  President,  or  in  the  inability 
of  either,  any  member  of  the  Board,  and  by 
delegation,  the  Director,  or  the  Secretary 
of  the  Trustees,  be  and  hereby  is  authorized  to 
sign  any  and  all  contracts  voted  to  be  made  by 
the  Board  in  the  name  and  behalf  of  the  City  of 
Boston  and  any  and  all  communications  in  connection 
with  the  award  of  contracts  so  voted  or  recommended 
to  be  so  voted  and  to  authorize  payments  under 
contracts  so  voted." 


The  Chairman  stated  that  membership  on  Standing  Committees  for  the 
ensuing  year  should  be  as  follows: 


I 


I 


I 


BUILDINGS 

Msgr.  Murray,  Chairman 
Mr.  Maher 
Mr.  Parker 
Mr.  Rabb 
Mrs.  White 


FINANCE 

Mr.  Parker,  Chairman 
Mr .  Maher 
Msgr.  Murray 
Mr.  Rabb 
Mrs.  Wliite 


PERSONNEL 

Mr.  Rabb,  Chairman 
Mr .  Maher 
Msgr.  Murray 
Mr .  Parker 
Mrs.  White 


The  Chairman  stated  that  the  Trustees  as  the  appointive  body  must  make 
provision  at  the  annual  meeting  for  hearings  of  Civil  Service  personnel  when 
and  as  needed  during  the  ensuing  year.   On  motion  duly  made  and  seconded,  it  was 


"VOTED: 


and 

FURTHER 
VOTED: 


I 


that  we,  the  Trustees  of  the  Boston  Public  Library,  having 
appointive  authority  over  the  Civil  Service  personnel  at 
the  Library,  do  appoint  one  of  our  members,  Frank  B.  Maher, 
Trustee,  to  hold  and  conduct  hearings  in  accordance  with 
Chapter  31  of  the  General  Laws  whenever  the  said  hearings 
are  deemed  necessary; 

that  in  the  event  of  the  unavailability  of  Frank  B.  Maher, 
Sidney  R.  Rabb,  Trustee,  is  hereby  authorized  to  conduct 
the  above-mentioned  hearings;  this  power  to  be  valid  only 
until  the  expiration  or  appointment  of  any  member  of  this 
Board." 

The  Chairman  then  appointed  Liam  M.  Kelly  as  Secretary  of  Committees  and 
Philip  J.  McNiff  as  Secretary  of  Committees  Pro  Tem  to  serve  until  the  next 
annual  meeting. 

Dissolved  at  10:30  a.m. 


Secretary 


188 


1 


The  Secretary  qualified  for  office  by  taking  the  following  oath: 

I,  Liam  M.  Kelly,  solemnly  swear  that  I  will  well  and  faithfully 
perform  all  the  duties  incumbent  upon  me  as  Secreatry  of  the 
Trustees  of  the  Public  Library  of  the  City  of  Boston;  so  help  me 
God. 


I 


I 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Monday,  May  7,  1979 


Sworn  and  subscribed  to  before  me  this     day  of 
at  Boston,  Suffolk  County,  s.s.,  Massachusetts. 


A.D. 


o 


Notary  Public 
The  Secretary  Pro  Tem  qualified  for  office  by  taking  the  following  oath: 

I,  Philip  J.  McNiff,  solemnly  swear  that  I  will  well  and  faithfully 
perform  all  the  duties  incumbent  upon  me  as  Secretary  Pro  Tem 
of  the  Trustees  of  the  Public  Library  of  the  City  of  Boston;  so 
help  me  God. 


I 


I 


Sworn  and  subscribed  to  before  me  this      day  of 
at  Boston,  Suffolk  County,  s.s.,  Massachusetts. 


A.D. 


Notary  Public 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  10:30  a.m. 

Present:   Messrs.Maher ,  Murray,  Parker  and  Rabb ,  Trustees.   Also 
present  were  representatives  of  the  Professional  Staff  Association   and  members 
of  the  public. 

The  Chairman,  Mr.  Maher,  presiding. 

The  minutes  of  the  regular  meeting  on  April  19,  1979,  as  presented, 
were  approved. 

Following  approval  by  the  Director  and  in  accordance  with  the 
authority  delegated  to  him  by  the  Trustees,  expenditures  for  services 
and  supplies  were  authorized  to  be  charged  as  follows  for  the  month 
of  March  1979,  provided  that  expenditures  from  City  Appropriation 
have  the  approval  of  the  City  Auditor: 


March  1979 


To  City  Appropriation 

Personal  Services 
Contractual  Services 
Supplies  and  Materials 
Books 
Equipment 

Total: 

To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 

Total: 

Gifts  for  Current  Use 

Eastern  Regional  Public  Library  System 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


$569,757.61 

99,952.53 

15,334.98 

109,114.19 

2,164.43 

$796,323.74 


$  1,667.23 

71.25 

21,620.44 

$  23.358.92 

45.26 


$  50,075.00 
11,701.75 
41,080.45 

$102,857.20 


1 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to 
be  charged  as  follows  for  the  month  of  March,  1979,  provided  that 
payment  of  bills  from  City  Appropriation  have  the  approval  of  the 
City  Auditor: 


190 


191 


To  City  Appropriation 

Personal  Services 
Contractual  services 
Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 
^  Total: 

To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 
Books 


Total: 


Gifts  for  Current  Use 


$569,757.61 

113,180.35 

29,581.01 

109,114.19 

7,963.01 

4,579.18 

$834,175.35 


$   1,667.23 

71.25 

21,620.44 

$  23,358.92 

45.26 


I 


I 


o 


Tj^r^r.   R.^-innal  Public  Library  Syst 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


em 


$  50,075.00 

6,348.90 

41,080.45 

$  97,504.35 


I 


ThP  Director  stated  that  It  was  necessary  at  this  time  to  have  a  vote 
authori.inrthe"signing  of  Library  payrolls.   On  .notion  duly  :uade  and  seconded,  .t  was 

"VOTED-   that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
VOTED.   th^'^^^J^.^„3  ^j  3^,,i„„  22  of  Chapter  3  of  the  Revised 

ordinances  of  1961  Philip  J.  McNiff.  Director,  or  upon 
his  delegation,  Liam  M.  Kelly.  Assistant  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director!  or  Kevin  T.  FitzPatrick.  Assistant  to  the  Director, 
be!  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period  not 
to  exceed  four  weeks  from  May  15,  1979. 


The  Director  reported  that  there  has  been  a  continuing  problem  with 
the  service  provided  by  Lowell  as  a  subregional  library.   At  their  last  meeting. 
the  Board  of  Library  Commissioners  voted  to  confirm  their  contract  with  Lowell 
for  the  coming  year,  following  a  review  of  the  situation  by  several  people 
including  Mis!  Heneghan.   However,  the  Board  of  Trustees  of  the  "^l-ng^on 
Public  Library  voted  to  ask  that  the  Wilmington  Library  be  reassigned  to  the 
Boston  Sub-Region  because  of  their  dissatisfaction  with  the  situation  in  Lowell. 
In  the  interest  of  providing  improved  library  service  throughout  the  state. 
the  Director  recommended  that  this  reassignment  of  Wilmington  be  approved. 
The  Director  said  that  he  assumed  this  would  be  acceptable  to  the  Board  of 
Library  Commissioners. 


1 


I 


I 


The  question  was  raised  as  to  whether  it  wouldn't  be  better  to  build  up 
the  services  of  the  other  Sub-Regions,  rather  than  building  up  the  number  of  li- 
braries  in  the  Boston  Sub-Region.   The  Director  agreed  with  this  in  general, 
but  he  said  that  because  of  special  circumstances  regarding  this  particular 
question,  he  felt  that  it  would  be  good  for  the  Board  to  go  ahead  with  the 
wishes  of  the  Wilmington  Trustees  at  this  time.   In  response  to  another 
question,  the  Director  acknowledged  that  there  would  be  no  increase  in 
reimbursement  to  the  Boston  Public  Library  for  this  additional  service. 
He  said  that  the  state  budget  is  very  tight  and  he  suggested  that  if  no 
increase  in  support  is  forthcoming  from  the  state  in  the  next  fiscal  year, 
all  libraries  involved  in  the  Regional  program  will  have  to  start  cutting 
back  on  their  services.   As  far  as  the  increase  in  State  Aid  is  concerned,  the  major 
obstacle  to  the  approval  of  this  bill  will  be  in  the  House  Ways  and  Means  Committee. 

There  was  some  discussion  of  the  Library's  Capital  Improvement 
needs.   Again,  the  Board  acknowledged  the  need  for  an  addition  to  the  West 
Roxbury  Branch  Library;  the  relocation  of  the  Uphams  Corner  Branch  Library 
to  better  serve  Savin  Hill  residents;  a  need  for  the  reopening  of  the 
Washington  Village  Branch  Library;  as  well  as  a  need  to  undertake  major 
renovations  in  the  McKim  Building,  and  acquiring  additional  storage  space 
for  Library  operations. 

The  Director  reported  on  visits  to  the  Library  by  the  architect 
planning  a  major  addition  to  the  National  Diet  Library  in  Japan,  as  well  as 
a  visit  by  two  librarians  from  the  British  Library  staff,  who  are  involved 
in  planning  for  the  new  British  Library  building  in  London.   The  Director 
also  reported  on  developing  plans  for  the  Children's  Books  International 
exhibit,  which  is  scheduled  this  year  for  September.   He  also  reported  on 
a  program  that  had  been  held  at  the  Connolly  Branch  by  the  Friends  of  the 
Connolly  Branch  Library  the  previous  Sunday.   This  included  an  exhibit  of 
photographs  and  the  Director  was  high  in  his  praise  of  all  those  involved 
in  planning  this  program. 

The  Director  then  reported  on  a  letter  recently  received  from  the 
Mayor  directing  all  Departments  to  freeze  all  further  hiring  of  new  staff  until 
further  notice.   He  pointed  out  that  a  number  of  commitments  have  been  made  to 
fill  positions  that  are  currently  vacant  and  he  stated  that  he  planned  to  meet 
with  the  Supervisor  of  Budgets  to  ensure  that  these  actions  and  any  other  necessary 
actions  could  be  implemented  without  any  problems. 

The  Director  also  reported  on  an  informal  meeting  that  had  been  called 
the  previous  week  by  Councillor  Langone  to  review  the  problems  that  have  kept 
the  Washington  Village  Branch  Library  closed.   The  Director  stated  that  he  had 
assured  Councillor  Langone  that  once   suitable  premises  were  available  for 
Library  purposes,  the  Library  could  begin  service  there  in  six  to  eight  weeks. 

Following  statements  by  various  members  of  the  public,  the  Board  voted 
to  go  into  Executive  Session  to  discuss  a  personnel  matter. 

Dissolved  at  11:05  a.m. 


Secretary 


192 


193 


I 


I 


Minutes  of  Meeting 
Executive  Session 


-  Administrative  Agency 


In  Board  of  Trustees 
Monday,  May  7,  1979 


A  meeting  of  the  Administrative  Agency  in  Executive  Session  was 
held  in  the  Trustees  Room  at  11:05  a.m. 

Present:   Messrs.  Maher,  Murray,  Parker  and  Rabb ,  Trustees. 
The  Chairman,  Mr.  Maher,  presiding. 

Msgr  Murray  raised  a  question  as  to  whether  or  not  ^he  President 
.  ..e  Boa^d\ad  had   ^-^^^^^  f  ^  ^y  .^r!  ^ah^f  stft^  thLt  ferp^onL 

^h:freerrererv:rfr^:  "rz^^^  ^ut  ^i^^^^^;-;;  -  --^  —  - 

go  ahead  with  the  increase  in  the  Director  s  salary. 
Dissolved  at  11:10  a.m. 


O 


Secretary 


I 


I 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 


Total: 


To  Trust  Funds 


Contractual  Services 
Supplies  and  Materials 
Books 

Total: 

Gifts  for  Current  Use 

Eastern  Regional  Public  Library 
System 

Books 

Supplies  and  Materials 

Personel  Services 


April  1979 


$549,041.84 

106,807.60 

26,218.83 

236,588.17 

375.00 

1,527.80 

$920,559.24 


$   1,564.09 

5,382.17 
$  6,946.26 


34.20 


$132,037.11 

3,842.77 

46,688.88 

$182,568.76 


May  1979 


$742,251.45 

58,945.51 

5,319.71 

40,079.45 

5,408.45 

1,025.98 

$853,030.55 


$   1,518.23 

32.41 

23,738.38 

$  25,289.02 
$     32.41 


$  57,525.80 

4,498.40 

64,674.11 

$126,698.31 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Thursday,  June  14,  1979 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an  Administrative 
Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room  at  10:10  a.m. 

Present:   Messrs.  Maher,  Murray  and  Parker,  Trustees.   Also  present 
were  representatives  of  the  Professional  Staff  Association  and  members  of  the 
public. 

The  Chairman,  Mr.  Maher,  presiding. 

The  minutes  of  the  Annual  Meeting  on  May  7,  1979,  the  Regular  Meeting 
on  May  7,  1979,  and  the  Executive  Session  on  May  7,  1979,  as  presented,  were 
approved. 

Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  expenditures  for  services  and  supplies 
were  authorized  to  be  charged  as  follows  for  the  months  of  April  and  May, 
1979,  provided  that  expenditures  from  City  Appropriation  have  the  approval 
of  the  City  Auditor: 


I 


I 


Following  approval  by  the  Director  and  in  accordance  with  the  authority 
delegated  to  him  by  the  Trustees,  payment  of  bills  was  authorized  to  be 
charged  as  follows  for  the  monthsof  April  and  May,  1979,  provided  that 
payment  of  bills  from  City  Appropriation  have  the  approval  of  the  City 
Auditor: 


To  City  Appropriation 

Personal  Services 

Contractual  Services 

Supplies  and  Materials 

Books 

Current  Charges  and  Obligations 

Equipment 

Total: 


April  1979 


$   549,041.84 

115,479.13 

27,606.08 

236,588.17 

204,165.81 

1,565.21 

$1,134,446.24 


May  1979 


$  742,251.45 
74,295.60 

9,881.08 
40,079.45 
27,548.86 

1,317.75 

$  895,374.19 


194 


195 


To  Trust  Funds 

Contractual  Services 
Supplies  and  Materials 

Books 

Total: 

Gifts  for  Current  Use 

F.;,stern  Regional  Publjx_Librarx 
System 

Books 

Supplies  and  Materials 

Personal  Services 

Total: 


April  1979 


$   1,564.09 


5,382.17 
6,946.26 


May  1979 


1,518.23 

32.41 

23,738.38 


$ 
$ 


$   25,289.02 


1 


I 


34.20 


$ 


51.50 


$  132,037.11 
10,863.49 
46,688.88 

$  189,589.48 


$  57,525.80 

6,157.79 

64,674.11 

$  128,357.70 


o 


"VOTED:   that,  without  public  advertising,  there  be  entered  into 

with  Western  Union  Data  Services  Company,  84  Cummings  Park, 
Woburn,  Massachusetts,  a  service  contract  for  rental  and 
maintenance  of  certain  data  communications  terminals 
during  the  period  July  1,  1979  through  June  30,  1980,  at 
a  total  cost  not  to  exceed  fourteen  thousand  two  dollars 
and  eighty  cents  ($14,002.80)." 

The  Secretary  stated  that  it  was  also  necessary  to  have  a  contract 
voted  with  Auto-Graphics,  Inc.  for  the  rental  and  maintenance  of  microfilm 
readers.   This  contract  is  for  microfilm  readers  essential  to  the  COM  catalog 
in  the  General  Library.   This  will  be  the  third  year  of  this  contract  and  the 
Library  will  own  these  machines  at  the  end  of  this  period.   Following  further 
discussion  and  on  motion  duly  made  and  seconded,  it  was: 


M 


The  Director  recc^ended  that  a  """^-^^.^/.rinrof'fl^vftors^tiroughout 
Elevator  service  Corporation  for  --^-^^^^,3^^',jne  thi  second  year  of  a  three- 

..voted:   that,  without  public  adve':tlslng  there  be  entered  Into^ 
with  Delta  Elevator  service  Corporation,  3u  ino 
Street,  Allston,  MA  02134,  a  service  contract  for 
TinteAance  and  Servicing  °f/l;-"'^,',f,°^frrgh  lune  30. 

Library  System  ^^^'^^^ll'll^ifjJ'J^l   thousand  seven 
1980,  at  a  total  cost  not  to  exceea  tw 
hundred  and  eighty  dollars  ($12,780.00). 

The  Director  reco„™ended  that  ^he  Trustees  approve  a  contract  without 

public  advertising  for  the  continued  use  °  ^^^f^^^^f  ^^^f  f.^feint  to  allow  the 
He  pointed  out  that  in  the  past  year  the  Library  ^as^^    S  ^^^^^^  ^^  ^^^ 

it  was: 

r  -  -ir.  ^at-^  nrocessing  equipment  during  the  period  Juiy 

f  1979  hro^gh  Ju^e  3"  !980.  the  total  rental  thus  charged 
t;  be  Lbject'to  the  terms,  agreements,  and  conditions  set 
forth  in  said  contract." 

The  secretary  stated  that  ^^^  ^^^  -rert:rorda:rc:m:riratio:"' 
western  Union  Data  Services  Company  for  the  rental  of  d      ^^  ^^^  ^^^^^^^_ 

terminals  used  in  conjunction  ^'^  f  ^/^'^i°f  ^^^ract  is  another  one  in 
These  terminals  ^'^\'="'^""'^^„^"""f„f  ;enewal  as  part  of  a  multi-year  bid. 
tXX  7.T.r::AZ:sT:o:Tronro:^   duly  maL  and  seconded,  it  was: 


I 


I 


VOTED:   that  without  public  advertising,  there  be  entered  into 

with  Auto-Graphics,  Inc.,  751  Monterey  Pass  Road,  Monterey 
Park,  California,  a  contract  for  the  rental  and  maintenance 
of  certain  microfilm  readers  for  the  Central  and  Branch 
Library  catalog  system,  as  specified  in  the  specifications 
under  Group  A,  during  the  period  July  1,  1979  through 
June  30,  1980,  the  total  cost  not  to  exceed  twenty-three 
thousand  three  hundred  fifty-six  dollars  and  eighty 
cents  ($23,356.80)." 


I 


I 


The  Director  recommended  that  a  contract  be  entered  into  v^ith  Balco, 
Inc.  for  the  operation  and  servicing  of  heating,  ventilating,  and  air 
conditioning  systems,  electrical  systems  and  equipment,  as  well  as  plumbing 
systems,  throughout  the  Library  System.   This  is  also  a  contract  that  was 
bid  for  a  three-year  period  and  the  Library  now  has  the  option  to  renew.   On 
the  basis  of  Balco 's  past  perf o.mance,  the  Director  recommended  that  a  contract 
be  entered  into  again  this  year.   Following  further  discussion  and  on  motion 
duly  made  and  seconded,  it  was: 

"VOTED:   that,  without  public  advertising,  there  be  entered  into 
with  Balco,  Inc.,  160  Charlemont  Street,  Newton,  Massa- 
chusetts, a  contract  for  the  operation  and  servicing 
of  heating,  ventilating,  and  air  conditioning  systems, 
electrical  systems  and  equipment,  as  well  as  plumbing 
systems,  throughout  the  Library  system  during  the  period 
July  1,  1979  through  June  30,  1980,  at  a  total  cost  noL 
to  exceed  one  hundred  forty-six  thousand  one  hundred  and 
seventy-two  dollars  and  forty-eight  cents  ($146,172.48)." 


The  Director  recommended  that  a  contract  be  entered  into  with 
Coverall  Service  Co.,  Inc.  for  furnishing  miscellaneous  uniforms  during 
the  period  July  1,  1979  through  June  30,  1980.   The  prices  in  the  1979-80 
contract  reflect  an  estimated  10%  increase  over  last  year's  contract  pricc-s. 
Following  further  discussion  and  on  motion  duly  made  and  seconded,  it  was: 


196 


"VOTED: 


that  there  be  entered  into  with  Coverall  Service  Co.. 
Inc   73  Addison  Street.  East  Boston.  Massachusetts 
the'^ole  bidder  in  the  public  bidding,  a  contract  for 
the  Cental  of  miscellaneous  uniforms  during  the  perxod 
July  1.  1979  through  June  30.  1980  at  prices  per  unit 
as  follows: 


and 


Two  (2)  shirts   Two  (2)  pants  per  man 

Two  (2)  overalls  (per) 

Two  (2)  dresses  (per) 

Two  (2)  blazers  (per) 


$1.65  per  week 
$1.10  per  week 
$1.10  per  week 
$4.50  per  week." 


1 


I 


"VOTED: 


A^A    ^v.at-  Pt   rnntract  be  entered  into  with 

seconded,  it  was: 

that  there  be  entered  into  with  Bonnell  Motors,  Inc.,  353 

Cambridge  Street,  Winhester,  Massachusetts,  the  sole  bidder 

in  the  public  bidding,  a  conract  for  leasing  of  two  panel 

trucks  and  one  station  wagon  for  the  ^^^^^^^f  f  ^^,^,^^9^^,^^,,,,^ 
Regional  Library  System  during  the  period  July  1,  1979  through 
June  30,  1980  at  the  following  rates: 


and 


"VOTED : 


"VOTED: 


O 


that  subiect  to  the  approval  of  the  Mayor  in  accordance  with 
thf  provisions  of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon 
his  delegation,  Liam  M.  Kelly,  Assistant  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director!  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period  not 
to  exceed  four  weeks  from  August  7,  19/9. 

that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon 
his  delegation,  Liam  M.  Kelly,  Assistant  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period  not 
to  exceed  four  weeks  from  September  4,  1979." 


Panel  Trucks 
Station  Wagons 


Monthly  Lease  Cost 
per  vehicle 

$390.00 
$360.00 


Mileage  Charge 
)er  mile 


$.14 
$.12 


II 


I 


and 


The  Director  stated  that  it  was  necessary  to  have  votes  authorizing 
the  signing  of  the  payrolls  of  the  Library  during  the  summer  months.   Following 
discussion  and  on  motion  duly  made  and  seconded,  it  was: 

"VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon 
his  delegation,  Liam  M.  Kelly,  Assistant  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be,  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period  not 
to  exceed  four  weeks  from  June  12,  1979. 

"VOTED:   that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon 
his  delegation,  Liam  M.  Kelly,  Assistant  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,   Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be,  and  hereby  is  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period  not 
to  exceed  four  weeks  from  July  10,  1979." 


I 


I 


The  Director  spoke  about  two  open  house  programs,  one  at  Brighton  and 
.  A^^oton   He  said  that  he  considered  it  a  good  idea  to  invite  people 
one  at  Allston.   He  saia  tnat  "       nrincioals  and  various  community  leaders, 
in  the  community,  for  example  school  P^J^^^P^^^/^^   ^^^^^  library  services. 

The  Director  reported  that  a  program  to  place  deposit  collections  in 

K^l«  fnr  the  elderly  throughout  the  City  is  underway.   A  deposit 

various  homes  for  the  eiaeriy  lulvj  &      elderlv  and  at  the 

collection  has  been  placed  in  each  of  sxx  homes  for  ^^e  elderly 
Deer  Island  House  of  Correction   He  saxd  that  this  xs  an  area    ^^^^^^  ^^ 
Library  staff  must  try  "bring  the  ^^^ll'^l^ll^ll^^^,,,,,   ,He  hope  chat 
rifrrorrr^m  :ercon:id"rbir;xpansion  in  the  coding  year. 

-^  fm  rii^Jrin^i^dira-Lrtf-f  "r  wSeS  ':^..y. 

Te^iggirSosi;:.  a^d'frpI^^acuLr  slfde  show  on  Jerusalem  put  together 
by  the  Jerusalem  City  Museum. 

Dissolved  at  10:35  a.m. 


I 


Secretary 


198 


199 


Minutes  of  Meeting 
Administrative  Agency 


In  Board  of  Trustees 
Tuesday,  September  25,  19  79 


I 


I 


A  meeting  of  the  Trustees  of  the  Public  Library  as  an 
Administrative  Agency  of  the  City  of  Boston  was  held  in  the  Trustees  Room 
at  10:35  a.m. 

Present:   Messrs.  Maher,  Murray,  i^arker  and  Rabb ,  Trustees. 
Also  present  was  a  representative  of  the  Professional  Staff  Assocation, 
and  members  of  the  public. 

The  Chairman,  Mr.  Maher,  presiding. 

The  minutes  of  the  Regular  Meeting  on  June  14,  1979,  as 
presented,  were  approved. 

Action  taken  by  the  Committee  on  Finance  since  the  last 
meeting  of  the  Board  was  approved  as  follows: 


"  VOTED:   that  there  be  entered  into  with  Bonnell  Motors,  Inc., 
353  Cambridge  Street,  Winchester,  Massachusetts,  the 
sole  bidder  in  the  public  bidding,  a  contract  for  the 
leasing  of  three  panel  trucks  and  three  station  eagons 
during  the  period  July  1,  1979  through  June  30,  1980 
at  the  following  rates: 


o 


THREE  PANEL  TRUCKS: 

(2)  Model  E-I50  (1980) 
(1)  Model  E-350  (1980) 


Monthly  Lease  Cost 
per  Vehicle 

$390.00 
$410.00 


Mileage  Charge 
per  Mile 

$.16 
$.16 


THREE  STATION  WAGONS: 

(3)  Model  -  Fairmont  (1980)$360.00 


$.16 


II 


On  July  11,  1979: 


I 


"  VOTED:   that,  without  public  advertisin^i,  there  to  be  entertcl  into 

with  Automatic  Alarm  Co.,  Inc.,  39  Franclne  Road,  Braii.tr.e. 
Massachusetts,  a  contract  for  the  inspection  and  testing  oi 
fire  alarm  systems  at  the  Central  Library  building  and  at  varic 
other  locaiiious  in  the  Librar,  System,  as  specified  durinv^ 
the  period  July  1,1979  throui^h  June  i0,1980  at  the  total  cosl 
not  to  exceed  four  thousand  dollars  ($4,000.00)." 


"VOTED:    that,  without  public  advertising,  there  be  entered  into 
with  New  England  Systems  &  Supply,  Inc.,  1542  Columbus 
Avenue,  Roxbury,  Massachusetts,  a  contract  for  the 
operation  and  servicing  of  water  systems  associated  wita 
air  conditioning  and  heating  systems  at  various  locations 
throughout  the  library  system  during  the  period  Julv  1, 
1979  through  June  30,  1980,  at  a  total  cost  net  to  v^A._ecd 
one  thousand  nine  hundred  twenty  dollars  ($1,920.00). 


I 


I 


I 


"  VOTED:   That  there  be  entered  into  with  Boston  Window  &  Floor  Cleaning  Co .,  Inc . 
253  SuBii«r  Street,  Boston,  Massachusetts,  the  lowest  responsible  and 
eligible  bidder  under  Group  I  in  a  public  bidding,  a  contract  ^^^ /^^ 
cleaning  of  windows  during  the  period  July  1,  1979  through  June  30,  1980 
at  library  buildings  designated  under  Group  I  of  the  specifications  at  a 
cost  not  to  exceed  eight  thousand  three  hundred  and  ten  dollars  and  no  I 
cents ($8, 310. 00).  " 


"VOTED:   that  there  be  entered  into  with  Inforonics,  Inc., 
550  Newtown  Road,  Littleton,  Massachusetts,  the 
sole  bidder  iu  the  public  bidding,  a  service  contract 
for  supplying  and  delivering  MARC  II  catalog  products 
and  services  during  the  period  July  1,  1979  through 
June  30,  1980,  with  option  for  renewal  as  of  July  1,  1980 
and  as  of  July  1,  1981,  the  total  fee  thus  charged  to  be 
subject  to  the  terms,  agreements,  and  conditions  set 
forth  in  said  contract.  " 

"VOTED:    "that  there  be  entered  into  with  Inforonics,  Inc., 
"550  Newtown  Road,  Littleton,  Massachusetts,  the 
"sole  bidder  in  the  public  bidding,  a  service  contract 
"for  supplying  and  delivering  MARC  II  catalog  products 
"and  services  for  the  Eastern  Massachusetts  Regional 
"Library  System  during  the  period  July  1,  1979  through 
"June  30,  1980,  with  option  foi*  renewal  as  of  July  l,19bO, 
"the  total  fee  thus  charged  to  be  ;.ubjecL  to  the  terms 
"agreements,  and  conditions  set  forth  in  said  contract. 


200 


201 


"   VOTED 


and 
VOTED 


On  August  1,  1979^ 


"VOTED 


that  the  Board  of  Trustees  in  charge  of  the  Library 
Department  of  the  City  of  Boston,  acting  in  the  name  of 
and  for  the  City  of  Boston,  does  hereby  accept  an 
instrument  of  lease  by  and  between  ERNEST  M.  HELIDES, 
TRUSTEE,  AS  HE  IS  TRUSTEE  OF  THE  HELIDES  REALTY  TRUST 
and  the  CITY  OF  BOSTON  of  the  premises,  street  floor 
and  basement  storage  space,  situated  at  6  Weir  Street, 
Taunton,  Massachusetts,  subject  to  the  rental,  terms, 
agreements,  conditions,  and  covenants  set  forth  in 
said  instrument  of  lease; 


that  Philip  J.  McNiff,  Director,  and  Librarian,  of  the 
Public  Library  of  the  City  of  Boston,  be  and  hereby  is 
authorized  and  directed  in  the  name  and  behalf  of  the 
Board  •..f  Tru.. tees  in  char(?e  of  the  Liorary  Department 
of  the  City  of  Boston  to  execuce  said  instrument  in 
duplicate . 


I 


that  there  be  entered  into  with  the  New  lingiand 
Deposit  Library,  135  Westui  i  .Wenue,  Aliston, 
Massachusetts  an  agreement  lor  the  reniai, 
during  the  period  July  1,  1979  through  June  jO, 
1980,  of  storage  space  therein  for  books  and 
other  library  materials  belonging  to  the 
Boston  Public  Library,  in  accordance  with  the 
rates  ;  :)r  sLoragt-  spare  formally  ciuoptt.  d  by 
the  go  (-^rning  board  ol    .said  Ni'W  ::i.,lana  iJcposit 
Librarv." 


I 


The  Director  reported  that  in  response  to  public  bidding,  two 
bids  were  received  for  a  contract  for  supplying  and  delivering  data  processing 
forms,  and  he  recommended  that  the  contract  be  awarded  to  the  low  bidder. 
Following  discussion  and  on  motion  duly  made  and  seconded,  it  was 


"VOTED:   that  there  be  entered  into  with  Universal  Forms   C^ r 
35  Waver ly  Street,  Belmont,  Massachusetts,  the  lowest 
eligible  and  responsible  bidder  in  the  public  bidding, 
a  contract  for  supplying  and  delivering  data  proces.-.  ing 
forms,  as  specified  in  the  specifications,  at  a  total 
sum  not  to  exceed  five  thousand  five  hundred   iorty-iiVe 
dollars  and  ninety  cents  ($  ) , 345 .90)  .  " 


I 


I 


n 

o 


I 


The  Director  recommended  that  a  contract  be  awarded  without 
public  advertising  for  the  examination  of  building  levels  in  the  McKim 
Building.   He  stated  that  this  work  has  been  done  by  Gilbert  Small  &  Company, 
Inc.,  which  is  very  familiar  with  the  building  and  has  done  an  excellent 
job  in  the  past.   Following  further  discussion  and  on  motion  duly  made  and 
seconded,  it  was 

"VOTED:   that  there  be  entered  into,  without  public  advertising, 

with  Gilbert  Small  &  Co.,  Inc.,  1391  South  Street,  Needham, 
Massachusetts,  a  service  agreement  for  the  examination  of 
building  levels  at  one  central  library  building   (McKim) 
during  the  period  July  1,  1979  through  June  30,  1980,  the 
total  fee  thus  charged  to  be  subject  to  the  terms,  agree- 
ments, and  conditions  set  forth  in  said  agreement." 


The  Director  reported  that  two  bids  were  received  for  the 
supplying  of  book  binding  cloth.   The  low  bidder  was  Holliston  Mills,  a 
very  reputable  company  with  which  the  Library  has  done  business  in  the 
past,  and  he  recommended  the  awarding  of  the  contract  to  this  low  bidder. 
Following  further  discussion  and  on  motion  duly  made  and  seconded,  it  was 

"VOTED:   that  there  be  entered  into  with  the  Holliston  Mills,  Inc., 
Warehouse  Road,  P.O.  Box  940,  Hyannis,  Massachusetts,  the 
lowest  responsible  and  eligible  bidder  in  the  public 
bidding,  a  contract  for  supplying  and  delivering  Book 
Binding  Cloth  as   specified  in  the  specifications  at  a 
total  cost  not  to  exceed  Twenty-three  Thousand,  One  Hundred 
Ninety-five  Dollars  and  Fifty  Cents  ($23,195.50)." 


The  Director  reported  that  in  response  to  public  advertising 
two  bids  were  received  for  supplying  and  delivering  library  binding  end  papers. 
The  low  bidder  did  not  include  one  category  of  material,  nevertheless,  it  was 
reconmiended  that  the  contract  be  awarded  to  Arcon  Coating  Mills,  Inc.,  the 
low  bidder.   Following  further  discussion  and  on  motion  duly  made  and  seconded, 
it  was 


II 


I 


VOTED:  that  there  be  entered   into  with  Arcon  Coating  Mills   Inc., 
3067  New  Street,  Oceanside,  New  York,  the  lowest  responsible 
and  eligible  bidder  in  the  public  bidding,  a  contract  for 
supplying  and  delivering  Library  Binding  End  Papers,  as 
specified  in  the  specifications,  at  a  total  cost  not  to 
exceed  Seven  Thousand  Two  Hundred  Forty-Three  Dollars  and 
twenty-one  cents  ($7,243.21)  excluding  the  Oversize  End 
Papers.   Although  Library  Binding  Service,   Inc.  did  include 
the  Oversize  End  Papers,  their  price  of  Eleven  Thousand 
Four  Hundred   Sixty-Seven  Dollars  and   one   Cent  was  not  low." 


•*>" 
*»••• 


02 


2^3 


In  response  to  public  advertising  for  a  contract  tor 
providing  and  delivering  data  processing  suppli^-s,  only  one  complete  bid 
was  received  on  time.   The  prices  oi  the  items  bid  was  considered  reasonable 
and  in  line  with  prices  paid  last  year.   It  was  recommended  that  the  contract 
be  awarded  to  the  company  submitting  this  bid,  Business  Supplies  Corporation. 
Following  further  discussion  and  on  motion  duly  made  and  seconded,  it  was 

"VOTED: that  there  be  entered  into  with  Business  Supplies  Corporation, 
13  Flagstone  Drive,  Hudson,  Hew  Hampshire,   the   lowest 
responsible  and  eligible  bidder  in  the  public  bidding,  a 
contract  for  providing  and  delivering  certain  supplies  to  be 
used  in  connection  with  rented  IBM  data  processing  equipment, 
as   specified  in  the  specifications,  at  a  total  cost  not  to 
exceed  Eleven  Thousand  Nine  Hundred  Fifty-five  Dollars  and 
Sixty-nine  Cents  ($11,955.69)." 


The  Director  stated  that  it  was  necessary  to  have  votes 
authorizing  signatures  for  the  signing  of  the  Library  payrolls.   On  motion 
duly  made  and  seconded,  it  was 


and 


"VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions   of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon 
his  d«=legation,  Liam  M.  Kelly,  Assistant  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be,  and  hereby  is,  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of   the  Trustees  for  a  period  not 
to  exceed  four  weeks  from  October  2,  1979." 

VOTED:  that  subject  to  the  approval  of  the  Mayor  in  accordance  with 
the  provisions  of  Section  22  of  Chapter  3  of  the  Revised 
Ordinances  of  1961  Philip  J.  McNiff,  Director,  or  upon 
his  delegation,  Liam  M.  Kelly,  Assistant  Director,  and 
Secretary  of  the  Trustees,  or  John  J.  Doherty,  Assistant 
Director,  or  Kevin  T.  FitzPatrick,  Assistant  to  the  Director, 
be,  and  hereby  is,  authorized  to  sign  the  payrolls  of  the 
Library  in  representation  of  the  Trustees  for  a  period  not 
to  exceed  four  weeks  from  October  30,  1979." 


I 


1 


I 


M 

O 


I 


I 


I 


The  Director  noted  that  12  years  ago,  the  Trustees  of  the 
Library  had  selected  and  voted  to  hire  an  architect  for  a  new  building 
at  Lower  Mills.   He  said  that  he  had  read  recently  in  the  paper  that 
the  Mayor  had  broken  ground  for  this  new  library,  which  has  been  designed 
by  the  architect  originally  selected,  i.e.,  Paul  Carroll.   This  is  the  last 
building  in  the  capital  improvement  program  which  was  drawn  up  in  1955. 

The  Director  then  reviewed  the  history  of  problems  relating 
to  the  Washington  Village  branch,  which  was  originally  housed  in  the  basement 
area  in  the  Old  Colony  Housing  Project.   He  stated  that  Councillor  Langone 
has  been  actively  involved  in  getting  action  on  the  reopening  of  a  branch 
in  Old  Colony.   Mr.  Kelly  reported  that  he  and  Mr.  Doherty  had  represented 
the  Library  at  three  meetings  during  the  past  six  weeks  involving  the  Boston 
Housing  Authority,  Public  Facilities  and  two  people  representing  the  project 
neighborhood  association.   At  the  last  meeting  in  the  offices  of  the  BHA, 
drawings  were  reviewed  for  the  proposed  renovation  of  two  adjoining  apartment 
units.   He  stated  that  these  plans  had  been  drawn  up  following  a  meeting 
between  the  architect  and  Mrs.  Herrick,  Supervisor  of  Branches,  and  from 
a  Library  point  of  view,  the  proposed  renovation  appears  to  be  well  suited 
for  a  reading  room  type  of  branch  library.   The  total  area  involved  is 
approximately  1,500  square  feet.   The  Boston  Housing  Authority  is  prepared 
to  go  ahead  with  the  implementation  of  this   $750,000  program  - 
if  the  neighborhood  association  supports  this  proposal.  Following  further 
discussion,  the  Trustees  voted  to  reaffirm  their  earlier  request  to  Public 
Facilities  to  lease  space  from  the  Boston  Housing  Authority  for  Library 
purposes  in  the  proposed  location  within  the  Old  Colony  Housing  Project. 

The  Director  went  on  to  review  current  building  needs  of  the 
Library  and  he  proposed  that  the  Director  be  authorized  to  submit  a  request 
for  capital  improvements  to  Public  Facilities.   At  this  time,  there  are 
three  pressing  needs:   1)   The  need  to  build  an  addition  to  the  West  Roxbury 
Branch  Library  so  that  this  library,  the  busiest  branch  library  in  the  City, 
can  become  a  district  library.   2)   The  need  for  a  replacement  for  the  Uphams 
Corner  branch  library  to  better  serve  the  library  needs  of  the  Savin  Hill 
neighborhood.   He  pointed  that  there  has  been  considerable  deterioration 
in  the  Uphams  Corner  facility.   A  discussion  followed  as  to  the  possible 
location  of  the  Savin  Hill  library.   The  Director  emphasized  the  point  that 
a  new  facility  is  needed  to  replace  the  Uphams  Corner  branch  library  and  there 
has  been  a  great  deal  of  interest  in  getting  a  branch  library  located  more 
conveniently  for  the  people  of  Savin  Hill.   3)   There  is  a  need  to  put 
air  conditioning  units  in  all  branches  that  do  not  now  have  it,  for  example, 
the  Allston  branch  library.   The  Director  spoke  about  the  problems  created 
by  the  absence  of  air  conditioning  and  suggested  that  from  many  points  of 
view,  it  would  make  very  good  sense  to  put  air  conditioning  in  these  branches 
at  this  time. 

The  Director  described  briefly  several  projects  that  had  been 
funded  either  directly  or  through  the  Eastern  Regional  program  from  LSCA  funds 
These  projects  are  as  follows: 


Bte— BI^J 


205 


(LSCA  Projects,  Continued) 


-  $15,000  under  the  nonresident  borrowing  progra'^  $2,000  o 
this  was  used  to  send  mailograms  to  all  the  major  delinquents  on  the 
delinquent  file.   Mr.  Rabb  recommended  that  the  administration  consider  the 
program  that  has  been  encouraged  by  a  district  judge  in  Quincy  to  deal 
with  this  problem  of  book  delinquency.   A  discussion  followed. 

-  $23,000  program  for  the  purchase  of  equipment:;  _he  major 
pieces  of  equipment  being  purchased  under  this  program  are:  a  Multilith 
duplicating  machine,  seven  electric  typewriters,  and  several  microform 
readers. 

-  $82,000  under  the  Major  Urban  Research  Library  Program  of 
LSCA.   The  distribution  formula  for  this  particular  program  was  drawn  up 
by  the  Director  of  the  Board  of  Library  Commissioners  and  the  Director 
stated  that  he  was  satisfied  that  it  was  very  reasonable  and  equitable. 


( 


I 


N 


Following  several  statements  by  members  of  the  public,  it 
was  proposed  that  the  Board  go  into  Executive  Session  to  discuss  personnel 
matters.   On  motion  duly  made  and  seconded,  it  was  so  voted. 

Dissolved  at  11:35  a.m. 


Secretary 


Minutes  of  Meeting 

Executive  Session  -  Administrative  Agency 


In  Board  of  Trustees 
Tuesday,  September  25,  1979 


Under  the  Eastern  Regional  program  two  projects  are  being 

funded:  one  for  the  purchase  of  film  inspection  machines  and  the  other 

for  the  installation  of  shelving  in  two  areas  of  the  basement  of  the 
Johnson  Building. 


I 


The  Director  then  reported  that  the  Board  of  Library  Commissioners 
had  appointed  a  committee  to  consider  a  revision  of  the  minimum  standards  for 
State  Aid  under  the  State  Aid  Program.   The  Director  said  that  he  was  not 
very  satisfied  with  the  proposed  revision,  particularly  the  proposed  revisi(  i 
with  respect  to  the  book  budget,  and  he  recommended  that  the  Board  go  on 
record  as  being  opposed  to  this.   This  revision  would  propose  a  flat  dollar 
amount  in  place  of  the  present  percentage  formula.   All  of  those  who  spoke 
at  the  hearing  expressed  dissatisifaction  with  this  proposal.   The  sentiment 
is  that  it  would  do  nothing  to  encourage  local  authorities  to  improve  their 
level  of  local  support.   Following  further  discussion  and  on  motion  duly  made 
and  seconded,  it  was 

"VOTED:   that  the  Director  be  instructed  to  write  to  the 
Board  of  Library  Commissioners  expressing  the 
opposition  of  the  Trustees  of  the  Boston  Public  Library 
to  the  proposed  revision  of  the  minimum  standards  for 
State  Aid  substituting  a  flat  dollar  figure  for  the 
present  percentage  standard,  inasmuch  as  this  change 
would  abolish  an  existing  incentive  for  local  authorities 
to  improve  the  level  of  local  support  for  library  services." 


I 


The  Director  reported  on  a  program  at  the  Roslindale  branch  library 
in  memory  of  Mildred  Kaufman,  who  was  branch  librarian  there  at  the  time  of  her 
death.   He  expressed  hope  that  this  program  would  become  the  successful  counter- 
part of  the  Nichols  program  at  the  North  End  Branch.   A  similar  program  is  pi  am 
for  the  South  Boston  Branch  Library  in  memory  of  Marjorie  Gibbons. 


1 


ii 


I 


A  meeting  of  the  Administrative  Agency  in  Executive 
Session  was  held  in  the  Trustees  Room  at  11:35  a.m. 

Present:   Messrs.  Maher,  Murray,  Parker  and  Rabb,  Trustees. 

Also  present:  Mr.  Reidy,  Industrial  Relations  Officer. 
The  Chairman,  Mr.  Maher,  presiding. 

Mr.  Reidy  reviewed  the  background  to  an  inequities  arbitration 
which  had  been  held  in  City  Hall  several  months  ago.   Although  Library  officials 
heard  about  this  arbitration,  there  was  no  invitation  to  the  Library  to  be 
represented.   Two  clauses  contained  in  the  City's  master  contract  with  A.F.S.C.M.E, 
were  involved  in  this  arbitration.   The  two  clauses  in  question  are  not  a  part  of 
the  Library  contract.   This  is  why  the  Library  did  not  see  any  need  to  be 
involved  in  this  arbitration.   However,  as  a  result  of  this  arbitration,  the 
Library  administration  has  been  informed  by  the  Labor  Relations  Office  that 
they  had  included  the  Library  in  this  arbitration,  and  as  a  result  of  the 
ruling  of  the  arbitrator,  the  Library  was  now  required  to  reclassify  all 
people  working  within  one  unit  oi  the  Library. 

The  unit  in  question  is  the  Information  and  Inspection  Unit, 
and  the  Director  stated  that  c^f  all  the  units  in  the  Library,  he  felt  that 
this  would  be  the  last  one  to  be  upgraded.   He  expressed  dissatisfaction  with 
this  situation  and  he  went  on  to  discuss  the  implications  for  the  rest 
of  the  Library  organization.  He  stated  that  Mr.  Reidy 

had  prepared  a  draft  of  a  letter  that  he  proposed  sending  to  the  Office  of 
Labor  Relations.   A  discussion  followed  on  the  content  of  this  draft  and  it 
was  agreed  that  Mr.  Reidy  would  respond  to  the  letter  from  Mr.  Myer  of  the 
Office  of  Labor  Relations.   Ii  necessary,  the  Library  will  seek  a  meeting 
with  Mr.  Edward  Sullivan,  Vice  Mayor. 

Dissolved  at  11:55  a.m. 


Secretary 


06 


I 


I 


1 


jj^^^^^^^J'Tiv- -"■"^-  rtf>aana 


BOSTON  PUBLIC  LIBRARY 


BOARD  OF  TRUSTEES 


ADMINISTRATIVE  MINUTES 


MAY  17,  1968  -  SEPT  25,  1979 


END 


OF 


REEL 


PLEASE 
REWIND