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Full text of "Calendar : meeting of Budget Committee, Board of Supervisors, City and County of San Francisco"

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_ DOCUMENTS DE^ 

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BUDGET COMMITTEE 

/ BOARD OF SUPERVISORS 

CITY AND COUNTY OF SAN FRANCISCO 



WEDNESDAY. JANUARY 4. 1995 - 1:00 P.M. ROOM 228, CITY HALL 

PRESENT: SUPERVISORS ALIOTO, BIERMAN 
ABSENT: SUPERVISOR HSIEH 
CLERK: MARY L. RED 

1. File 97-94-77 . [Franchise Application Fee] Ordinance amending Administrative 
Code by adding Article 4, Section 11.75, to require franchise applicants to pay a fee 
to defray the City's costs of evaluating the application. (Supervisor Bierman) 

ACTION: RECOMMENDED to Board January 9. 

2. File 97-94-78 . [Adult Probation Service Reimbursement Fee] Ordinance amending 
Administrative Code by adding Section 8.31-2, authorizing the Adult Probation 
Department to collect an administration fee for purpose of reimbursing the County 
for actual cost of services rendered. (Adult Probation Department) 

ACTION: Amendment of the Whole (as presented by City Attorney) adopted. New 
title : "Ordinance amending Administrative Code by adding Section 
8.31-2, authorizing the Adult Probation Department to collect an 
administration fee in the amount of $120.00 for the cost of services 
rendered in processing petitions." Consideration continued to Januarv 
18. 

3. File 97-94-41. [General Assistance Property Levels] Ordinance amending the San 
Francisco Administrative Code by amending Section 20.56.10 to increase allowable 
personal property under the General Assistance Program. (Supervisors Alioto, 
Bierman, Hallinan, Shelley) 

Referred from meeting of December 13. Health. Public Safety and 
Environment Committee due to Fiscal Impact. 

ACTION: RECOMMENDED to Board January 17. Supervisor Shelley added as 
cosponsor. 

4. File 97-94-71. [Family Support - Collection Intervention] Ordinance amending the 
Administrative Code by adding Section 10.117-47.A to authorize the District 
Attorney to establish a collection mechanism for family support that would allow 
any support payee in San Francisco to have any or all support paid through the 
Family Support Bureau without requiring the payee to open a case through the Title 
IV-D Child Support Program. (Supervisor Maher) 

Referred from meeting of December 13. Health. Public Safety and 
Environment Committee due to Fiscal Impact. 

ACTION: RECOMMENDED to Board January 17. 



5. File 101-94-41 . [Appropriation, Department of Public Works] Ordinance 
appropriating and rescinding $77,000, Department of Public Works, of General 
Funds to a Capital Improvement Project (Telegraph Hill Rockfall Remediation), for 
fiscal year 1994-95; providing for ratification of action previously taken. RO 
#94068 (Controller) 

ACTION: RECOMMENDED to Board January 17. 

6. File 101-94-42 . [Appropriation, Department of Public Works] Ordinance 
appropriating $18,022,000, Department of Public Works, of 1990 Earthquake Safety 
Bond proceeds to Capital Improvement Projects (City Hall Seismic Upgrade and Zoo 
Design and Construction), for fiscal year 1994-95. RO #94126 (Controller) 

ACTION: Consideration continued to February 8 per Department request. 

7. File 101-94-43 . [Appropriation, Chief Administrative Officer] Ordinance 
appropriating $85,416, Chief Administrative Officer, to a Capital Improvement 
Project (Upgrade City Boilers) and rescinding $85,416 from various Capital 
Improvement Projects, for fiscal year 1994-95. RO #94127 (Controller) 

ACTION: Amended to place $85,416 on reserve. New title : "Ordinance 

appropriating $85,416, Chief Administrative Officer, to a Capital 
Improvement Project (Upgrade City Boilers) and rescinding $85,416 
from various Capital Improvement Projects, for fiscal year 1994-95; 
placing $85,416 on reserve." RECOMMENDED AS AMENDED to Board 
January 9. 

8. File 101-94-45 . [Appropriation, Library, $3,965,940] Ordinance appropriating 
$3,965,940, Public Library, to augment baseline library services as defined by 
Charter Section 6.416 for fiscal year 1994-95. (Supervisors Hsieh, Bierman, Leal, 
Alioto) 

ACTION: Hearing held. RECOMMENDED to Board January 9. 

9. File 101-94-44 . [Appropriation, Library, $6,939,488] Ordinance appropriating 
$6,939,488, Public Library for salaries, fringe benefits, professional services, other 
non-personal services, materials and supplies, equipment and services of other 
departments and creating 100 positions to allow the Public Library to increase 
staffing, expand hours and purchase additional books (implement Proposition E). 
(Supervisors Hsieh, Bierman, Leal, Alioto) 

ACTION: Hearing held. Amendment of the Whole reflecting Budget Analyst 

recommendations (see File for details), adopted. New title : "Ordinance 
appropriating $6,604,630, Public Library for salaries, fringe benefits, 
professional services, other non-personal services, materials and 
supplies, equipment and services of other departments and creating 100 
positions to allow the Public Library to increase staffing, expand hours 
and purchase additional books (implement Proposition E); placing 
$85,000 on reserve." RECOMMENDED AS AMENDED to Board January 
9. 



3 1223 05718 3577 



10. File 102-94-7 . [Public Employment, Library, Add 100 Positions] Ordinance 
amending Ordinance No. 293-94 (Annual Salary Ordinance, 1994-95) reflecting the 
addition of 100 positions in the Public Library, incorporating Proposition E Funds; 
companion measure to File 101-94-44. (Supervisors Hsieh, Bierman, Leal, Alioto) 

ACTION: Hearing held. RECOMMENDED to Board January 9. 

11. File 23-94-4 . [Waive Statute of Limitations, $527.96] Resolution waiving the 
Statute of Limitations with respect to payment of certain warrants of the City and 
County of San Francisco, the sum of $527.96 payable to Anne Vorhes, a legal 
obligation of the City and County of San Francisco. (Controller) 

ACTION: RECOMMENDED to Board January 9. 

12. File 79-92-3.10 . [Reserved Funds, Community Development Block Grant] Hearing 
requesting release of reserved funds, Mayor's Office of Community Development, 
in the amount of $287,400, to pay for six projects in the 1993 Lead Hazard 
Reduction Program Pool. (Mayor's Office of Community Development) 

ACTION: Release of reserved funds in the amount of $287,400 approved. FILED. 



7 45243 SFPL: ECONO JR 
206 SFPL 11/22/00 4 



CitiReport 




CITYANDCOUNTY H *T~» W OFSANFRANCISCO 



BOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642 



December 30, 1994 



TO Budget Committee 

FROM: Budget Analyst 

SUBJECT: January 4, 1995 Budget Committee Meeting 

Item 1 - File 97-94-77 



Item: Ordinance amending Administrative Code by adding 

Article 4, Section 11.75, to require franchise applicants to 
pay a fee to defray the City's costs of evaluating the 
application. 

Description: The proposed ordinance would amend the Administrative 

; Code to require that applicants for a franchise in the City 
pay a fee to defray the City's costs of evaluating the 
franchise application. The amount of the fee would be 
based on the Controller's estimate of the City's cost to 
evaluate the franchise application. The proposed ordinance 
further provides that if the City's actual costs as calculated 
by the Controller, after the application has been finally 
acted upon by the Board of Supervisors, are less than the 
fees paid, the City shall refund the difference to the 
franchise applicant. 

Where it is required by preemptive Federal or State law, the 
proposed ordinance provides that franchise application fees 
paid to the City would be credited against the regular, 
recurring franchise fees required to be paid by the applicant 
to the City after the franchise agreement is granted. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 



Comments: 



1. The proposed ordinance is intended to defray City 
expenses that will be incurred in the evaluation of future 
franchise applications. Changing Federal and State 
regulations and the development of new technologies make 
it likely that the City may receive an increasing number of 
franchise applications. According to Ms. Joan Lubamersky 
of the CAO's Office, evaluating such franchise applications 
will require time and technical and financial expertise 
which is not available with existing City staff. The proposed 
ordinance would insure that the City's costs to evaluate 
future franchise applications would be covered. 

2. The City's existing franchises for cable television, 
electricity, and other services would not be affected by this 
ordinance. 



Recommendation: 



3. Ms. Julia Friedlander of the City Attorney's Office has 
advised that the proposed ordinance must apply to all future 
franchise applications. Therefore, the proposed ordinance 
would apply to new franchise applications for cable 
television, other video services, telecommunications, gas, 
electricity, and other types of services. 

Approval of the proposed ordinance is a policy matter for 
the Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 4, 1995 

Ttem 2 - File 97-94-78 

Department: Adult Probation 

Item: Ordinance amending Administrative Code by adding Section 

8.31-2, authorizing the Adult Probation Department to collect 
an administrative fee for the purpose of reimbursing the 
County for the actual cost of services rendered. 

Description: Under the California Penal Code, after successfully completing 

a grant of probation, clients are permitted to submit a petition 
for the setting aside of a verdict, which requests the dismissal 
of charges against the client, to the Superior Court. 
Alternatively, for clients who have committed felonies and 
have successfully completed a grant of probation, such clients 
may, in certain cases, submit a petition for a change of plea, 
which requests that a felony charge be reduced to a 
misdemeanor charge. Upon the submission of a petition for the 
setting aside of a verdict or for a change of plea, the Adult 
Probation Department is required to prepare a dismissal 
report for the Superior Court on behalf of the client, which 
states the basis for or against the client's request. 

Section 1203.4 (c) of the California Penal Code authorizes the 
collection of fees from persons who petition for a change of plea 
or for the setting aside of a verdict. Section 1203.4 (c) further 
provides that this fee may not exceed $120 per petition and 
requires that the Board of Supervisors determine the amount 
of the fee to reflect the actual cost of processing petitions. 

The proposed ordinance would amend the San Francisco 
Administrative Code to authorize the Adult Probation 
Department to charge an administrative fee to clients 
petitioning for the setting aside of a verdict or for a change of 
plea which would reimburse the Department for the costs of 
processing petitions and preparing the related dismissal 
reports. The Adult Probation Department has proposed that 
the fees for processing a petition for a change of plea and for 
processing a petition for setting aside a verdict both be set at 
$120, which, as noted above, is the maximum amount allowed 
by law. The revenues generated through the collection of such 
fees would be deposited into the General Fund. 

The following is a breakdown of the Adult Probation 
Department's estimated costs to process petitions and to 
prepare the related dismissal reports: 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 4, 1995 



Description of Task 

Initial research, performed by 

Clerk Typist 
Interview and report preparation 

by Senior Probation Officer 
Transcribing, word processing and 

copying of report by Transcriber 

Typist 

TOTAL 



Estimated 

Time Needed 

Per Case 

(in hours) 



Hourly 

Wage, incl. 

Benefits 

$17.04 

31.04 



18.66 



Total 
$17.04 



124.16 



18.66 
$159.86 



Comments: 



1. The Adult Probation Department's costs of $159.86 to 
process petitions and prepare the related dismissal reports 
exceed the maximum fee of $120 permitted by the State. 

2. The Chief Adult Probation Officer has the discretion to 
exempt clients from the proposed $120 fee, depending on a 
determination as to the client's ability to pay. 

3. According to Mr. Roy Ellender, Business Manager for the 
Adult Probation Department, in FY 1993-94, the Adult 
Probation Department processed 183 petitions to set aside a 
verdict or to change a plea and prepared the related dismissal 
reports. Based on this amount, the proposed administrative 
fee would have generated $21,960 in additional revenues to the 
City in FY 1993-94 (183 reports x $120 administrative fee). 
However, according to Mr. Ellender, administrative fee 
revenues would vary from year to year, depending on the 
client's ability to pay the proposed $120 administrative fee and 

'Von the number of petitions filed. The estimated fee revenues 
have not been included in the FY 1994-95 budget. 

Recommendation: Approval of the proposed ordinance is a policy matter for the 
Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

4 



Memo to Budget Committee 
January 4, 1995 

Item 3 - File 97-94-41 

Note: This item was transferred from the December 13, 1994 Health, Public 
Safety and Environment Committee meeting due to Fiscal Impact. 

Department: Department of Social Services (DSS) 

Item: Ordinance amending the Administrative Code by amending 

Section 20.56.10 to increase allowable personal property 
under the General Assistance (GA) Program. 

Description: Section 20.56.10 of the Administrative Code currently 

provides that any person who has a checking or savings 
account containing a balance of less than $25 is still eligible 
to receive the current maximum monthly General Assistance 
(GA) grant for a single individual of $345. However, if a 
person's checking or savings account contains a balance in 
excess of $25, the amount in excess of $25 must be used to 
offset the monthly GA grant of $345. For example, under 
current legislation, a person who has $25 in a savings 
account can still receive the maximum GA grant of $345, 
since none of that $25 is used to offset the GA grant. 
However, if a GA recipient has $100 in a savings account, $75 
of that amount ($100 less $25) would be used to offset the GA 
grant, so that the person would be eligible to receive only 
$270 ($345 less $75) for one month of GA aid. 

The proposed ordinance would amend Section 20.56.10 to 
allow a person applying for GA to have up to $750 in a 
savings or checking account without any of that amount 
being used to offset the monthly GA grant of $345. In 
addition, the proposed amendment would provide that any 
balance in a savings or checking account in excess of $750 
would be used to offset the monthly GA grant on a dollar-for- 
dollar basis. For example, under the proposed legislation, if a 
person had $500 in a bank account, none of that $500 would 
be applied to offset the monthly GA grant of $345. As such, a 
single individual would be eligible to receive the maximum 
GA grant of $345. However, if that person had $1,000 in a 
bank account, he or she would still be eligible to receive a GA 
grant, but $250 (the amount in excess of $750) of that $1,000 
would be offset against the GA grant, so that the person 
could only receive $95 of GA aid for that month ($345 less 
$250). 

According to the Department of Social Services (DSS), the 
proposed legislation would (1) increase the pool of eligible GA 
participants because persons with more than $25 in a bank 
account would become eligible to apply for GA; and (2) 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 4, 1995 



Comment: 



Recommendation: 



increase the average length of time that a person would 
receive GA payments, since (a) a person with a bank account 
with a balance of more than $25 would be eligible to apply for 
GA aid sooner and would not necessarily stop receiving GA 
aid earlier, and (b) clients who already receive GA payments 
and who would otherwise be discontinued for having a bank 
account with a balance in excess of $25 might remain on GA 
aid for a longer period of time. 

According to Mr. Antoine Moore of DSS, DSS estimates that 
the proposed ordinance would increase the cost of the GA 
Program by at least $98,000 per year. The Attachment, 
provided by DSS, is a written explanation of the methodology 
used by DSS in arriving at this cost estimate. 

According to the Author's Office, the purpose of the proposed 
ordinance is to provide an exit from homelessness by allowing 
homeless GA recipients to save enough money to pay the rent 
and security deposit for a new living space. 

The Board of Supervisors recently approved legislation (File 
97-94-41.1) that increased the personal property limit from 
$25 to $345 without any of the $345 offsetting the GA grant 
of $345, in contrast to the proposed legislation, which would 
increase the personal property (savings or checking account) 
limit to $750 without any of the $750 offsetting the GA grant 
of $345. 

Approval of the proposed ordinance is a policy matter for the 
Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



NOV- 18-94 FRI 15:43 P. 

Ciiy and County of San Francisco 




FAX NO. 4154319270 

Attachment 

Department of Social Services 

Brian F. Cahill 
General Manager 



ASSET LIMIT 
11/18/94 



Asshrant General Managers 

Sally Kipper 

Pal Reynolds 

John R. Vera 



DSS POSITION: 

* Raising the General Assistance asset limit from $25 to 
$750 would increase costs to the County approximately 
$100,000. 

* We are willing to raise the asset limit to $100, which would 
raise costs by only approximately $10,000. 

We believe that raising the exemption: 

* is not likely to result in significant savings. 

* increases the number of eligible applicants 

* prolongs the average length of time' a client stays on aid. 



POTENTIAL SAVINGS - 



Increasing the asset limit could possibly increase the 
quality of life for clients. With additional savings, 
clients might find housing faster. They might use their 
money to purchase necessary personal items, or some might 
choose to be housed in better housing arrangements for a 
short period of time. 

Despite these additional benefits, however, increasing the 
asset limit probably will not result in fewer clients. in 
fact, the opposite is more likely true. 

It is also unlikely to reduce the average grant amount, nor 
probably will it shorthen the length of time most clients 
stay on aid. Therefore, raising the asset limit is not 
likely to result in significant savings. 



COST CALCULATIONS 
Assumptions in Calculations - 

* 1200 clients were denied or discontinued last year for excess 
assets. We assume that most of these applicants had assets of 
between $26 and $750. An additional undetermined number of 
people never applied for GA because they did not qualify (due 
to excess assets). Under the new limit these people will now 
be eligible to apply. This second group will increase the 
total number of those eligible to apply for aid, so we assume 
that the total number of clients will be at least 1200. 



FRI 15:42 A FAX NO. 4154319270 



* Of the additional 1200 people, some will come on aid 1 day 
earlier, some 10 days earlier, others 14 days, etc. It is 
assumed that an equal number of new people will come in each 
day. 

* The estimates assume that the additional time on aid 
does not increase more than 15 days at a time. 



Formula - 

1) Determine the number of potential extra days on aid. 

2) Find the average cost / day for early eligibility 

3) Multiply average cost by the estimated number of additional 

people . 



1) Number of potential extra days 

[ (Amount of asset limit - §25) / $11.50 day] rounded up to 
nearest whole number = number of extra days on aid 

EX: $750 - 25 - $725 $725 / $11.50 = 64 extra days 

2) Find average cost 

One extra day costs $11.50. Each additional day is an 
additional $11.50. Assuming an equal distribution of clients 
across days, the average cost is the average cost for all days 
between the 1st and the 64th extra day (See chart) 

Sum of the cost of all extra days / total number of extra days 
= Average additional cost. Average cost is $81.94 

3) Multiply average cost by the. number of additional people. 

$81.94 * 1,200 = $98,328 



NO 1 .'- 18-94 FRi 15:42 A FAX NO. 4154319270 

Average Cost Estimates 
« Days Cost § Days Cost M Days Cost 



1 


11.5 


31 


11.5 


61 


11.5 


2 


23 


32 


23 


62 


23 


3 


34.5 


33 


34.5 


63 


34.5 


4 


46 


34 


46 


64 


46 


5 


57.5 


35 


57.5 


65 


57.5 


6 


69 


36 


69 


66 


69 


7 


80.5 


37 


80.5 


67 


80.5 


8 


92 


38 


92 


68 


92 


9 


103.5 


39 


103.5 






10 


115 


40 


115 






11 


126.5 


41 


126.5 






12 


138 


42 


138 






13 


149.5 


43 


149.5 






14 


161 


44 


161 






15 





45 









16 


11.5 


46 


11.5 






17 


23 


47 


23 






18 


34.5 


48 


34.5 






19 


46 


49 


46 






20 


57.5 


50 


57.5 






21 


69 


51 


69 






22 


80.5 


52 


80.5 






23 


92 


53 


92 






24 


103.5 


54 


103.5 






25 


115 


55 


115 






26 


126.5 


56 


126.5 






27 


138 


57 


138 






28 


149.5 


58 


149.5 






29 


161 


59 


161 






30 





60 










Total 2415 2415 414 

Grand Total 5,244 

Avg/day 5244/64= $81.94 

1200*81.94= S98.328 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 

Item 4 - File 97-94-71 

Note: This item was transferred from the December 13, 1994 Health, Public 
Safety and Environment Committee meeting due to Fiscal Impact. 

Departments: District Attorney 

Item: Ordinance amending the Administrative Code by adding 

Section 10. 117-47. A to authorize the District Attorney to 
establish a collection mechanism for family support that 
would allow any parent who is owed family support payments 
to have such support paid through the Family Support 
Bureau without requiring said parent to open a case through 
the Child Support Program under Title IV-D of the Social 
Security Act. 

Description: Title IV-D of the Social Security Act requires every State to 

have a Child Support Program. The State of California has 
delegated the responsibility for operating this Program, 
which is funded primarily through State and Federal funds, 
to the District Attorney's Office in each county. Child Support 
Program services which are mandated under Title IV-D 
include (1) locating absent parents, (2) establishing paternity 
for children born out of wedlock, (3) establishing judgments 
for delinquent child support payments, (4) reviewing child 
support payment orders, at least every three years, for level 
of compliance, (5) collecting and distributing child support 
payments, (6) providing regular and frequent public outreach 
programs, (7) reporting all program statistics to the State 
and Federal grantors, which fund the Child Support 
Programs and (8) conducting a self audit. 

The proposed ordinance would amend the Administrative 
Code by adding anew Section 10.117-47.A, which includes 
the following provisions: 

(1) the District Attorney's Office would be authorized to 
establish a collection program for delinquent family support 
payments that would allow any parent owed such family 
support payments to receive those support payments by 
intervention of the District Attorney's Office through the 
District Attorney's Family Support Bureau, without 
participating in the Child Support Program under Title IV- 
D of the Social Security Act; 

(2) upon the request of a parent owed family support 
payments, the District Attorney's Office may notify, in 
writing, the parent obligated to make such delinquent 
support payments, advising such parent that the delinquent 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

10 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 



payments must be made to the District Attorney within 30 
days of the receipt of the notification. Such notification 
would further inform the parent obligated to pay the child 
support payments that failure to make such payments shall 
result in enforcement by the District Attorney's Office. Any 
support payments submitted to the District Attorney's 
Office in response to the written notification shall be made 
payable to the parent owed the support payments and 
forwarded by the District Attorney's Office to such parent 
within 24 hours of receipt by the District Attorney's Office; 

(3) any parent owed support payments who requests 
intervention by the District Attorney's Office pursuant to 
this Section, at the time of the request, shall be advised 
that enforcement services under Title IV-D of the Social 
Security Act shall not be available to him or her until a 
Title IV-D case is established, either by a request of the 
parent owed support payments or because of the failure of 
the absent parent to pay support payments on a timely 
basis; and 

(4) the District Attorney's Office shall report on the 
implementation of the provisions outlined in this Section to 
the Board of Supervisors one year from the effective date of 
this ordinance. 



Comment: 



Recommendation: 



Attached is a memo from Mr. Arlo Smith, District Attorney 
which advises, in part, that an undetermined cost would be 
incurred by the City with respect to the proposed ordinance. 

Approval of the proposed ordinance is a policy matter for the 
Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

11 



Attachment 



IMS T It I CI A TTO K i\ T E Y 



ARLO SMITH 
DISTRICT ATTORN EY 




ROBERT M. PODESTA 

CHIEF ASSISTANT 

D1STR1CI ATTORNEY 



SAN FRAIVCISCO 

880 BRYANT STREET. SAN FRANCISCO 94103 TEL. 14151553-1752 

November 16, 1994 



TO: Board of Supervisor's Budget Analyst 
ATTN: Sandy Brown-Richardson 

FROM: ARLO SMITH, (fc$ 

District Attorney 

SUBJECT: File Number 097-94-071 

Child Support Legislation 

Supervisor Maher has submitted legislation to amend the 
Administrative Code authorizing the District Attorney to 
establish a collection mechanism for a family support payee in 
San Francisco to have any or all support paid through the Family 
support Bureau without requiring the payee to open a case under 
the Title IV-D Child support Program. 

The intent of the legislation is to provide a collection and 
distribution service without all of the other mandated activities 
that are performed by the Family Support Bureau. 

There is a cost to local government to perform this function 
that is not subvented by federal or state funds. There is no 
estimate of the number of families who might want this service so 
it is not possible to estimate the costs. The current child 
support program costs are offset by a variety of revenues. This 
activity would be funded by the general fund. 

I am in support of this legislation. Any and all tools we 
can utilize to insure that the support obligation will be met 
each and every month is critical to the children who are entitled 
to support. 



12 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 



Item 



- File 101-94-41 



Department: Department of Public Works (DPW) 

Item: Supplemental Appropriation Ordinance reappropriating 

$77,000 of General Fund monies for a capital improvement 
project for the Department of Public Works for Fiscal Year 
1994-95, and providing for action previously taken. 

Amount: $77,000 

Source of Funds: General Fund - Surplus Capital Improvement Project funds 



Description: 



Budget: 



The Board of Supervisors previously approved a supplemental 
appropriation request in the amount of $300,000 to be used by 
the DPW to pay for emergency repairs to mitigate a rock fall 
hazard on Telegraph Hill at Kearny and Chestnut Streets 
(Files 101-93-27 and 28-93-5). The total estimated cost of this 
project was $325,000 or $25,000 more than the requested 
$300,000 supplemental appropriation. The balance of $25,000 
was to be paid for by 1987 Street Improvement Bond Funds. 

Ms. Kathy How of the DPW advises the actual cost of the 
emergency repair work, which was completed on May 15, 1994, 
was $401,982 or $76,982 more than the $325,000 estimated 
cost of this project. According to Ms. How, the actual cost of 
this repair work exceeded the estimated cost primarily because 
(1) the contractor determined, after construction was 
underway, that there were more loose rocks than was 
originally anticipated, which required additional excavation 
and additional rockbolts to secure the hillside and (2) during 
construction, another minor rock slide occurred immediately 
adjacent to the construction site which required the contractor 
to perform additional excavation and removal of rocks. 



Construction 

Construction Management (DPW) 
Total 


$376,982 
25.000 

$401,982 


Less Funds Previously Appropriated 


($325,000) 


Balance (This request) 


$76,982 


Rounded to 


$77,000 



Comments 1. In accordance with Section 6.30 of the Administrative Code, 

the DPW used expedited bid procedures to acquire the 
contractor to perform the necessary above-noted emergency 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 



repair work. The DPW selected Soil Engineering Construction 
Inc., which is not an MBE or WBE firm. 

2. As previously noted, the emergency repair work was 
completed on May 15, 1994. Ms. How advises that the DPW 
originally submitted this supplemental appropriation request 
to the Mayor's Office at the end of May. However, according to 
Ms. How, the Mayor's Office was unable to process the request 
at that time because the 1994-95 budget process was 
underway. 



Recommendation: Approve the proposed ordinance. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

14 



Memo to Budget Committee 
January 4, 1995 

Item 6 - File 101-94-42 



Department: 
Item: 

Amount: 



Department of Public Works (DPW) 
Recreation and Park Department 

Supplemental appropriation ordinance appropriating 
$18,022,000 in 1990 Earthquake Safety Program Bond 
proceeds for capital improvement projects. 

$18,022,000 



Source of Funds: 1990 Earthquake Safety Program Bond Proceeds 

Description: In June of 1990, the San Francisco electorate approved the 

issuance of $332.4 million in Earthquake Safety Program 
Bonds to fund capital improvement projects in order to repair 
earthquake-damaged buildings, provide seismic upgrading and 
to improve the infrastructure of various City-owned properties. 

The proposed supplemental appropriation ordinance would 
appropriate proceeds from the fifth bond sale of September, 
1994 of Phase II Earthquake Safety Program Bonds for initial 
construction at City Hall and for design and first phase 
construction at the San Francisco Zoo. 

Comment: Mr. Tony Irons, the Project Manager for the City Hall Seismic 

Upgrade Project, has requested that this item be continued to 
the Budget Committee meeting of February 8, 1995. 

Recommendation: As requested by Mr. Irons, continue the proposed supplemental 
appropriation ordinance to the Budget Committee meeting of 
February 8, 1995. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

15 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 

Item 7 - File 101-94-43 



Department: 
Item: 



Source of Funds: 



Description: 



Chief Administrative Officer (CAO) 

Ordinance appropriating $85,416, Chief Administrative 
Officer, to a Capital Improvement Project (upgrade City 
boilers) and rescinding $85,416 from various Capital 
Improvement Projects (CIP), for Fiscal Year 1994-95. 

General Fund FY 1994-95 CIP $80,491 

Laguna Honda Operating Fund FY 1994-95 CIP 4.925 

Total $85,416 

The proposed supplemental appropriation would rescind 
$85,416 from fund balances in budgets for various capital 
improvement projects which have already been completed, 
and reappropriate $85,416 to a capital improvement project 
to upgrade City boilers to meet new Bay Area Air Quality 
Management District (BAAQMD) air emissions standards. 

As of January 1, 1996, all City boilers must meet new 
standards limiting emissions of nitrous oxide and carbon 
monoxide. The boiler plants at the Hall of Justice, Laguna 
Honda Hospital, and San Francisco General Hospital cannot 
presently meet these standards and must be retrofitted by 
the City. Each of these sites has 3 burners, for a total of 9 
units requiring retrofitting. The Department of Public Works 
(DPW) has estimated that the project will cost approximately 
$1.5 million. According to the CAO, of that $1.5 million, 
$150,000 is needed immediately to begin preparatory testing, 
engineering and permitting to prepare for the retrofit, and 
$1,350,000 is needed in the next 12 months for the actual 
retrofit work. 

The Capital Improvement Advisory Committee (CLAC) has 
reviewed all existing CIP projects and identified $85,416 in 
unspent balances on completed projects. The proposed 
subject supplemental appropriation would reappropriate that 
$85,416 to fund the preparatory work for the boiler upgrade. 
No specific source of funding has been identified for the 
remaining $64,584 ($150,000 less $85,416) needed for the 
preparatory work (See Comment No. 1). According to Mr. 
Steve Nelson of the CAO's Office, the additional $64,584, as 
well as the $1,350,000 needed for the actual retrofit, for a 
total of $1,414,584, will likely be requested in the Fiscal Year 
1995-96 Capital Improvement Budget. 

The preparatory work for the boiler retrofit would begin as 
soon as possible. The work consists of testing the 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

16 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 



Budget: 



Comment: 



performance and the emissions of the boiler plants under a 
wide range of conditions and workloads to determine the 
most appropriate type of emission control retrofit for each 
boiler plant, writing the retrofit specifications based on those 
test results, issuing a Request for Proposal for the retrofit 
work, and beginning the permitting process. The actual 
retrofit is estimated to require six months and it is 
anticipated that it would begin on or around July 1, 1995 in 
order to meet the January 1, 1996 deadline for compliance 
with the BAAQMD standards. 

According to the DPW, the boiler upgrade project will be 
carried out in part by DPW Engineers, and in part by 
contractors chosen through a standard Request for Proposal 
process. As of the writing of this report, a contractor had not 
been chosen and no further details were available regarding 
the budget amount of $85,416 for this project. 

1. The Office of the CAO reports that for this project San 
Francisco General Hospital and Laguna Honda Hospital will 
be prioritized and that the funds proposed under this 
supplemental appropriation would be used primarily to start 
preparatory work at these sites because permits for the 
hospitals require State approval and will take additional 
time. The CAO has also advised that if any additional 
existing capital improvement funds are identified in Fiscal 
Year 1994-95, those funds, up to $64,584, would be requested 
for the boiler upgrade project to insure that all of the 
preparatory work can be accomplished in FY 94-95, and that 
the retrofits at all three sites are begun with sufficient time 
to meet the January 1, 1996 deadline for compliance with the 
BAAQMD standards. 

2. As noted above, budget details for the boiler retrofit 
. project are not available at this time. Therefore, the Budget 

Analyst recommends that the funds be reserved, in the 
amount of $85,416, until budget details are available to the 
Board of Supervisors. 



Recommendation: 



1. Reserve funds in the amount of $85,416, pending a report 
of budget details from the DPW to the Board of Supervisors. 

2. Approve the proposed resolution, as amended. 



BOARD OF STTPERVISORS 
BUDGET ANALYST 

17 



Memo to Budget Committee 

January 4, 1995 Meeting of Budget Committee 



Item 8 - Files 101-94-45 

Department: Public Library 



Item: 

Amount: 
Source of Funds: 
Description: 



Ordinance appropriating $3,965,940 from the Library 
Preservation Fund to augment the Library's Baseline 
General Fund budget as defined by Charter Section 6.416 
for FY 1994-95. 

$3,965,940 

Library Preservation Fund 

In June of 1994, San Francisco voters passed Proposition 
E, a Charter Amendment creating the Library 
Preservation Fund. In addition to giving the Public 
Library a fixed percentage of the property tax for the 
Library Preservation Fund, Proposition E requires that 
the City provide the Public Library with a Baseline 
budget. The Baseline budget must give the Library at 
least the same proportion of General Fund appropriations 
as the Library had in FY 1992-93. 

The Mayor proposed a FY 1994-95 Library budget of 
$21,188,138. However, in late June of 1994 the Controller 
established that under Proposition E, the minimum 
required General Fund Library budget was $17,222,198. 
The Board of Supervisors therefore reduced the Library's 
General Fund Baseline budget by $3,965,940 ($21,188,138 
less $17,222,198). 

Mr. Ken Dowlin, City Librarian, states that the 
$3,965,940 reduction was proportionately removed from 
each of the four major Library Divisions ((1) Main 
Division, (2) Branch Division, (3) Technical Services and 
Automation Division, and (4) Administration and Support 
Services Division) in an undetailed cut. The expectation 
was that those funds would be restored from the Library 
Preservation Fund, which is the subject of the proposed 
item. The proposed supplemental appropriation would 
therefore allocate these Library Preservation Funds as 
follows: 



Main Library Division 
Branch Library Division 
Technical Services & Automation Division 
Administration & Support Services Division 
Total 



$1,189,647 

1,229,752 

872,408 

674.133 

$3,965,940 



BOARD OF SUPERVISORS 
BUDGE^ANALYST 



Memo to Budget Committee 

January 4, 1995 Meeting of Budget Committee 

At its meeting of December 6, 1994, the Library 
Commission approved a resolution requesting that 
Library Preservation Funds in the amount of 
approximately $4 million be transferred to the Library's 
General Fund budget to restore the Baseline Budget to 
the Mayor's original recommended budget level of 
$21,188,138. 

Comments: 1. Ms. Seema Grover of the Library states that without 

the proposed supplemental appropriation, the Library 
would have to make substantial reductions in the 
Library's current staff and services. The proposed 
$3,965,940 represents approximately 19 percent of the 
total $21,188,138 original FY 1994-95 Library budget. 

2. Deputy City Attorney Ms. Julia Friedlander advises 
that the proposed supplemental appropriation of funds 
from the Library Preservation Fund to the Library's 
General Fund budget is consistent with Proposition E. 

3. If the $3,965,940 had not been reduced from the fiscal 
year 1994-95 budget of the Public Library, in accordance 
with the calculations made by the Controller, then the 
$3,965,940 now being requested would have expanded 
Public Library services instead of just restoring these 
services to their originally proposed 1994-95 level. 

4. As discussed above, in June, 1994, based on 
confirmation provided by the Controller's Office, the 
Board of Supervisors reduced the Public Library's General 
Fund budget by $3,965,940. The source of funds for the 
proposed supplemental appropriation of $3,965,940 is the 
Library Preservation Fund, not the General Fund. 
Therefore, if the proposed $3,965,940 supplemental 
appropriation is approved, the Public Library's budget 
will be restored to the previous $21,188,138 for FY 1994- 
95 ($17,222,198 current budget plus $3,965,940 
supplemental), while maintaining the savings to the 
General Fund of almost $4 million. According to Mr. John 
Madden of the Controller's Office, since the proposed 
supplemental appropriation is above the required baseline 
level of funding, this would be a legal use of the Library 
Preservation Fund. 

Recommendation: Approve the proposed supplemental appropriation. 



BOARD OF SU PERVISORS 

BUDGET ANALYST 

19 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 

Items 9 and 10 - Files 101-94-44 and 102- 94-7 



Department: 
Items: 



Amount: 



Public Library 

Ordinance appropriating $6,939,488 for salaries, fringe 
benefits, professional services, other non-personal services, 
materials and supplies, equipment and services of other 
departments and creating 100 positions to allow the Public 
Library to increase staffing, expand hours and purchase 
additional books (File 101-94-44). 

Ordinance amending the 1994-95 Annual Salary Ordinance 
reflecting the addition of 100 positions in the Public Library 
and incorporating Proposition E Funds (File 102-94-7). 

$6,939,488 



Source of Funds: Library Preservation Fund 

Description: In June of 1994, San Francisco voters passed Proposition E, a 

Charter Amendment creating the Library Preservation Fund. 
In addition to giving the Public Library a fixed percentage of 
the property tax for the Library Preservation Fund, 
Proposition E requires that Public Library hours be set at a 
minimum of 1,028 hours per week systemwide. Proposition E 
established increasing Library hours as well as the 
acquisition of books and materials as the priorities for the 
expenditure of Library Preservation Funds. 

The proposed supplemental appropriation would expand the 
Public Library's hours by 365 hours per week from the 
current 801 hours per week to 1,166 hours per week, an 
increase of approximately 46 percent. Through the Library 
Preservation Fund, the Public Library's book budget would 
increase from the original FY 1994-95 budget of $1,118,000 to 
a total of $4,500,000, an increase of $3,382,000. (The increase 
in the book budget is a combination of $630,000 appropriated 
from the Library Preservation Fund in a September, 1994 
supplemental appropriation (File 101-94-11) and $2,752,000 
in this proposed supplemental appropriation.) 

The Library Commission recently approved a three year plan 
outlining the use of funds to address the increased hours and 
services. The goals of this plan are included as Attachment I. 

The proposed funding would be allocated among the four 
major Library Divisions and other City departments, as 
follows: 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

20 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 

(1) Main Library Division 



Permanent Salaries 


$430,543 


Temporary Salaries 


361,306 


Mandatory Fringe Benefits 


118,777 


Professional Services 


1,500 


Other Non-Personal Services 


13,000 


Materials and Supplies 


17.000 


Subtotal Main Library 





$942,126 



(2) Branch Library Division (see Attachment 2 for 
listing of the 26 Branch Libraries) 



Permanent Salaries 


$871,842 




Temporary Salaries 


497,914 




Mandatory Fringe Benefits 


205,463 




Materials and Supplies 


20,000 




Equipment and Books 


51.531 




Subtotal Branch Library 




$1,646,750 


(3) Technical Services and Automation Division 


Permanent Salaries 


$154,539 




Temporary Salaries 


341,368 




Mandatory Fringe Benefits 


74,386 




Professional Services 


65,000 




Other Non-Personal Services 


210,000 




Materials and Supplies 


54,155 




Equipment and Books 


2.752.000 





Subtotal Technical Services and Automation 3,651,448 
(4) Administration and Support Services Division 



Permanent Salaries 


$214,881 


Overtime 


8,000 


Temporary Salaries 


95,014 


Mandatory Fringe Benefits 


46,484 


Professional Services 


75,000 


Travel Expenses 


14,114 


Training 


5,000 


Other Non-Personal Services 


33,200 


Materials and Supplies 


60,139 


Equipment and Books 


19.000 



Subtotal Administration and Support Services 570,832 



BOARD OF SUPERVISORS 

BUDGET ANALYST 

21 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 



(5) Funds for Departments Other than the Public 
Library 



Real Estate Services 


$12,500 




Medical Services 


2,000 




Auto Repairs - Central Shop 


3,000 




Fuel - Central Shop 


2,000 




Building Repairs - DPW 


90,332 




Reproduction - Purchasing 


18 r 500 




Subtotal Other Departments 




128.332 


Total Supplemental Appropriation 




$6,939,488 



Classification Title 



The proposed staffing for which funds are requested includes 
continuation of certain temporary positions that were funded 
for six months under a September, 1994 supplemental 
appropriation ordinance (File 101-94-11), as well as new 
positions for which the Library would start hiring 
immediately. All positions would be funded through June 30, 
1995. The proposed staffing would be allocated among the 
four major Library Divisions, as follows: 

Annual Salary Total Annual Total Annual 
Number of Per Position Salary Salary 

Positions (1st Step) (1st Step) (5th Step) 



Main Library Division 

3632 Librarian II 
3630 Librarian I 
3618 Library Tech. Asst. II 
3616 Library Tech. Asst. I 
3610 Library Assistant 
AA94 Library Page 
Subtotal 



5 
4 

7 

JL 

27 



$44,318 
39,672 
36,227 
33,069 
28,005 
22,603 



$88,636 
317,376 
181,134 
132,275 
196,037 
22.603 
$938,061 



$107,689 
385,027 
219,501 
160,254 
237,145 
2 7 r 327 
$1,136,943 



Branch L ibrary Division 

3632 Librarian II 
3630 Librarian I 
3618 Library Tech. Asst. II 
3616 Library Tech. Asst. I 
3610 Library Assistant 
Subtotal 



10 
18 
5 
3 
14 
50 



$44,318 
39,672 
36,227 
33,069 
28,005 



$443,178 
714,096 
181,135 
399,207 
392.070 
$1,829,686 



$538,443 
866,311 
219,501 
120,191 
474.289 
$2,218,735 



BOARD OF S UPERVISORS 
BUDGET; ^NALYST 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 

Annual Salary Total Annual Total Annual 
Number of Per Position Salary Salary 

Classification Title Positions (1st Step) (1st Step) (5th Step) 

Administration and Support Services Division 

1844 Sr. Management Asst. 1 $42,439 $42,439 $51,548 

1820 Jr. Admin. Analyst 1 31,685 31,685 38,367 

1426 Senior Clerk Typist 1 28,005 28,005 33,878 

1244 Sr. Personnel Analyst 1 48,128 48,128 58,516 

1242 Personnel Analyst 1 39,672 39,672 48,128 

2708 Custodian 3 25,682 77,047 93,255 

7205 Chief Stationary Eng. 1 46,980 46,980 57,107 

7334 Stationary Engineer 1 37,480 37,480 45,414 

8207 Building & Grounds Off _3 30,067 90.201 109.150 

Subtotal 13 $441,637 $535,363 

Technical Services and Automation Division 

3618 Library Tech. Asst II 1 $36,227 $36,227 $43,900 

3616 Library Tech. Asst. I 4 33,069 132,275 160,254 

3610 Library Assistant 3 28,005 84„015 101,633 

3602 Library Page 1 22,603 22,603 27,327 

1819 MIS Specialist III JL 49,563 49.563 60.265 

Subtotal 10 $324,683 $393,379 

Total 100 $3,534,067 $4,284,420 

The proposed supplemental appropriation assumes that all 
staff would be initially hired at the first step, or an annualized 
total additional salary cost of $3,534,067. 

Comments: 1. In September, 1994, the Board of Supervisors approved a 

supplemental appropriation of $1,287,000 of Library 
Preservation Fund revenues to implement the planning 
aspects of Proposition E ($657,000) and to purchase new books 
($630,000) (File 101-94-11). Since the passage of Proposition 
E, the Library has conducted community telephone surveys 
and Branch Library clipboard interviews, held public hearings 
in each of the 26 Branch Libraries and the Main Library, 
prepared a program budget and completed an assessment of 
the staffing needs of the Public Library. 

2. Ms. Anne Jenkins of the Controller's Office reports that the 
Library Preservation Funds for FY 1994-95 total $13,869,065, 
as follows: 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

23 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 



September, 1994 Previously Approved 

Supplemental Appropriation $1,287,000 
Proposed Transfer to General Fund Baseline 

(See Item 8, File 101-94-45 of this report) 3,965,940 
Proposed Supplemental Appropriation (this request) 6,939,488 

Library Preservation Fund Remaining Balance 1.676.637 

Total $13,869,065 

The remaining balance in the Library Preservation Fund 
would be available for appropriations in the future and, if not 
expended in FY 1994-95, would be carried over for 
expenditure in future years within the Library Preservation 
Fund. According to Mr. Ken Dowlin of the Public Library, the 
Library Preservation Fund balance will insure that increased 
fixed costs (such as future year salary increases) will be 
funded and will provide additional funds for the opening of the 
New Main Library. The New Main Library is currently 
scheduled to open in the Spring of 1996. 

3. The Main Library Division staffing request assumes an 
increase in the Main Library hours from the current 47 hours 
per week to 60 hours per week, an increase of 13 hours per 
week or approximately 28 percent. Attachment 3 indicates the 
actual hours per week that the Main is currently and is 
proposed to be open. The 27 additional staff are proposed to be 
assigned to Expedited Reference (3 staff), Registration and 
Circulation Section (5 staff), Delinquent Accounts (2 staff), 
Arts/Music/Special Collections (1 staff), Arts/Music/Recreation 
(4 staff), Business/Science Documents (3 staff), General 
Collections (7 staff) and Children's Services (2 staff). In 
addition, $361,306 of Temporary Salaries are proposed for 
hiring additional Project Read staff and part-time librarians, 
pages and technicians to provide complete staff coverage for 
the expanded hours in the Main Library. 

Professional services of $1,500 for the Main Library are 
requested for (a) sign language interpreter services, (b) staff 
training and (c) deaf services programs. The Library will 
contract with St. Benedict Center on Deafness Interpreting 
Services at an average hourly rate of $40. These funds will 
provide approximately 35 to 40 hours of interpreter services. 

Other Non-Personal Services of $13,000 are for the Library's 
book detection system maintenance costs and for the 
Computer Assisted Information Services. 

Materials and Supplies of $17,000 are for an audio visual 
security system, an additional fax machine, desks, chairs and 
computer workstation equipment. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

2h 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 



4. The Branch Library Division staffing request includes the 
addition of 50 positions. These additional positions would be 
used to expand the hours that the Branch Libraries are open 
from the current 754 hours per week to 1,106 hours per week, 
an increase of 352 hours per week or approximately 47 
percent. Attachment 2 indicates the actual hours per week 
that the Branch Libraries are currently and are proposed to be 
open. Four 3632 Librarian lis, six 3630 Librarian Is, five 3618 
Library Technical Assistant lis and three 3616 Library 
Technical Assistant Is will be added to the six Resource 
Branches. Six 3632 Librarian lis, five 3630 Librarian Is and 
14 3610 Library Assistants will be added to the Neighborhood 
Branches. Seven 3630 Librarian lis will be added to the four 
Regional Branches. 

In addition, Temporary Salaries of $497,914 have been 
requested to hire additional part-time librarians, pages and 
technicians to provide complete coverage during the expanded 
Branch Library hours. 

Materials and Supplies of $20,000 is for book detection slips 
and additional book racks, shelves, tape display holders and 
book trucks. 

Equipment for $51,531 is for two book security systems to 
protect the Branch Library collection from theft. 

5. The Technical Services Section of the Technical Services 
and Automation Division staffing request includes the 
continuation of three 3610 Library Assistants, one each for the 
Acquisition, Catalog and Preservation Sections. In addition, 
one 3602 Library Page position would be continued for the 
Acquisition Section. Three 3616 Library Technical Assistant 
Is would be continued in the Catalog Section and one 3618 
Library Technical Assistant II would be continued in the 
Preservation Section. The Technical Services Division is 
responsible for ordering, processing and cataloging the 
additional books purchased by the Library. All of the proposed 
positions were originally created when the previous Public 
Library supplemental appropriation was approved in 
September, 1994. All of these positions would be continued as 
Limited Tenure positions, which are one year positions. 

In the Automation Section of the Technical Services and 
Automation Division, one 3616 Library Technical Assistant I 
and one 1819 Management Information Systems (MIS) 
Specialist III would be added. The MIS Specialist position 
would be responsible for linking the Library's local network of 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 



Library facilities and City departments and supervising the 
support of these services. The proposed 3616 Library 
Technical Assistant I position would be created as a Limited 
Tenure position and the MIS Specialist III position would be 
created as a permanent position. 

In addition, the proposed supplemental appropriation includes 
$341,368 for Temporary Salaries for the Technical Services 
and Automation Division to assist the Library in the selection 
of books and materials, and to maintain the Library's 
databases. 

Professional Services of $65,000 is requested to fund a 
personal services contract for Channel 54 to provide 
operations for the City and County of San Francisco 
governmental cable access. The proposed $65,000 would not be 
dedicated to Public Library programming exclusively, but 
rather would be used to generally support Channel 54's 
operational expenses. The Mayor's Office of Community 
Development has agreed to fund an $84,000 grant to further 
support this operation. According to the Library, Channel 54 
airs over nine Library programs per month. The proposed 
contractor is the San Francisco Community Television 
Corporation, a non-profit organization. This Channel has been 
operating under the direction of the Mayor's Criminal Justice 
Council Office, although the Mayor's Office recommended that 
the Channel be moved to the Public Library. Through the 
Viacom franchise, this Channel is under the jurisdiction of the 
Board of Supervisors. The Clerk of the Board of Supervisors 
requested that the Public Library assume this responsibility, 
through the proposed $65,000 contract, which would support 
general operations of the channel. Approval of $65,000 from 
the Library Preservation Fund for Channel 54 operations is a 
policy matter for the Board of Supervisors. 

Other Non-personal Services in the Technical Services and 
Automation Division totaling $210,000 includes $102,000 for 
the rebinding of books that have been withdrawn from 
circulation because of damage, $105,000 for the purchase of 
additional periodical subscriptions and $3,000 for additional 
repairs and rental of equipment. 

Materials and Supplies of $54,155 are to purchase bar code 
labels, paperback reinforcing tape, library cards, audio and 
video supplies, security slips and other materials necessary to 
process books and tapes. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

26 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 



Equipment and Books of $2,752,000 includes $2,201,600 for 
new books, $412,800 of audio and video tapes and CDs and 
$137,600 of online database indexes. 

6. The Administrative Section of the Administration and 
Support Services Division staffing requests include the 
continuation of one 1244 Senior Personnel Analyst and one 
1242 Personnel Analyst, who would be used to recruit, hire 
and train the proposed new Library staff. The 1244 Senior 
Personnel Analyst would be a Permanent position and the 
1242 Personnel Analyst would be a Limited Duration position, 
which would terminate in approximately one year. The 1820 
Junior Administrative Analyst would also continue to assist in 
preparing the 1995-96 budget, assist in additional requests for 
Library Preservation Funds and assist in the completion of a 
mission based budget. The 1426 Senior Clerk Typist would 
assist the Assistant to the Library Commission. These four 
positions were approved on a six month basis in the previous 
$1,287,000 supplemental appropriation, approved in 
September, 1994. 

The Support Services Section of the Administration and 
Support Services Division staffing request includes one 1844 
Senior Management Assistant to develop an inventory control 
system and a warranty monitoring system (to keep track of 
inventory and warranties on all of the new equipment to be 
purchased for the new Main Library), and assist in contract 
administration. Three 2708 permanent Custodian positions 
are proposed for janitorial services and three permanent 8207 
Building and Grounds Patrol Officers would be responsible for 
providing secure and safe facilities at the Branch and Main 
Libraries during the expanded hours. One 7205 Chief 
Stationary Engineer would be responsible for working with 
the New Main Library contractors and suppliers to analyze, 
review and accept or reject the Main Library's building 
systems, such as the heating, ventilation and air conditioning 
systems, fire suppression and security and to train all Library 
engineering staff in the operation and maintenance of these 
systems as well as the existing Branch Library facilities. One 
7334 permanent Stationary Engineer is requested to provide 
additional maintenance and service needs during the 
expanded hours at the Main and Branch Libraries. In 
addition, Temporary Salaries includes a total of $95,014 for 
Children's Librarians, Custodians, Stationary Engineers, 
Electricians and Painters to be hired on an as needed basis. 
Funds of $8,000 are also included for Overtime for engineering 
staff on emergencies, such as break-ins, floods and relampings 
(replacement of light bulbs in high ceilings). The Library's 
General Fund budget includes $14,454 in Overtime, so this 



BOARD OF SUPERVISORS 

BUDGET ANALYST 

27 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 



proposal would bring the total Overtime budget to $22,454 
($14,454 plus $8,000). Ms. Seema Grover of the Library states 
that the proposed additional Overtime for Engineers is 
designed to minimize the need to hire new staff to provide 
engineering services on call during the increased Main and 
Branch Library open hours. 

The Administration and Support Services Division proposed 
appropriation includes $75,000 of Professional Services for 
gardening. In past years, the Recreation and Park 
Department (RPD) have provided gardening services to the 
Library. However, the work order to the RPD was eliminated 
from the Library's FY 1994-95 budget, so no gardening 
services have been provided to the Library to date during FY 
1994-95. According to the Public Library, the proposed 
gardening contractor has not yet been selected. Therefore, this 
$75,000 should be placed on reserve pending the selection of 
the contractor, the hourly rates and total cost of the contract 
and the MBE/WBE status of the contractor. 

Attachment 4 contains a detailed itemization of the $14,114 in 
proposed Travel expenditures for the Administration and 
Support Services Division. According to Ms. Grover, the 
Library is proposing to send ten staff and Commission 
members to the American Library Association (ALA) Annual 
Conference in Chicago to influence Federal legislation, recruit 
staff, lobby for future conventions in San Francisco and build 
computerized library networks, at a total cost of $12,007. The 
remaining $2,107 in the proposed travel budget would be used 
to send the Library Director to four other meetings on special 
topics. In the professional judgment of the Budget Analyst, it 
is excessive for a total of $12,007 to be expended for ten staff 
and Commission members of one Department to attend the 
same conference. The Budget Analyst therefore recommends 
that funding for travel be reduced by $6,004, or one-half of the 
amount proposed for this one Conference, and that a 
maximum of five staff and Commission members be permitted 
to attend this same ALA Annual Conference. 

The proposed supplemental also includes $5,000 for training 
the new Library employees. Training would be coordinated by 
the Library's Personnel unit, and would include classes to be 
conducted by Library personnel regarding Library systems, as 
well as, for example, computer training available through the 
City's Human Resources Department. 

Other Non-Personal Services of $33,200 for the 
Administration and Support Services Division includes 
postage ($2,500), printing ($1,200), contractual window 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 



washing at the Branches ($10,000), mileage reimbursement 
($3,000) and an anticipated increase in rent for the Portola 
Branch ($16,500), which is being relocated due to termination 
of the existing lease. According to the Public Library, the 
contractor for window washing services has not been 
identified. Therefore, $10,000 for these services should be 
placed on reserve pending the identification of the contractor, 
the hourly rates and total cost of the contract and the 
MBE/WBE status of the contractor. 

Materials and Supplies of $60,139 for the Administration and 
Support Services Division includes additional expenses 
incurred for office supplies, office equipment and computers, 
electrical and lighting supplies, lumber, cleaning materials, 
new uniforms, hardware and tools for the additional staff. The 
Budget Analyst notes that the original request from the Public 
Library for the Administration and Support Services Division 
included a total of 28 positions. The proposed $60,139 for 
Materials and Supplies was required to support this staff for 
the Administration and Support Services Division. However, 
the Mayor's Office reduced the Library's original request for 
staff from 28 Permanent positions to 13 Permanent or Limited 
Tenure positions and 5 Temporary positions for a total of 18 
full-time equivalent (FTE) positions. Given the reduction of 
proposed staffing for this Division, the Budget Analyst 
recommends that the Materials and Supplies budget be 
comparably reduced from $60,139 by $21,478 to $38,661. 

Equipment of $19,000 is to purchase a new utility truck with 
lift gate for the Engineering Section to provide building repair 
services to the Branch Libraries. 

7. A total of twelve positions proposed for funding in this 
supplemental appropriation were funded for six months under 
the Library's September, 1994 supplemental appropriation. 
However, many of these positions were not filled until 
December, 1994 or January, 1995. Therefore, these positions 
already have close to the amount of funding that would be 
needed to complete the fiscal year. Approval of another six 
months of funding, as contained in the proposed supplemental 
appropriation, would provide nearly double the amount of 
funds required to cover the costs of these positions for the 
remainder of FY 1994-95. Ms. Kathy Murray of the Library 
provided the Budget Analyst with the start dates for these 
positions, and on the basis of this information, the Budget 
Analyst calculates that funding for salaries can be reduced by 
$140,446. Based on these reductions in salary, an additional 
$23,876 reduction in Fringe Benefits can be achieved. 



BOARD OF SUPERVISORS 

BUDGET ANALYST 

29 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 



8. The earliest date upon which the proposed supplemental 
appropriation could receive final approval from the Board of 
Supervisors is January 17, 1995. The proposed supplemental 
appropriation assumes salaries based on start dates of mid- to 
late- January, 1995. Given the fact that many of the hires 
approved in September, 1994 will not start until January, 
1995, an average start date of February 1, 1994 for the new 
positions is a more realistic, albeit optimistic, expectation. 
Therefore, the Budget Analyst recommends reducing the 
proposed supplemental appropriation by an additional 
$119,420, which eliminates one pay period from each of the 
new positions requested. An additional $20,301 reduction for 
the associated Fringe Benefits is also recommended. 

9. The proposed supplemental appropriation includes 
$128,332 for City Departments other than the Public Library. 
These include $12,500 for the Real Estate Department for 
lease negotiations for the Portola Branch Library relocation. 
Medical Services of $2,000 are included for Hepatitis B 
immunization for all of the custodial, engineering and security 
staff. The Library originally requested three new vehicles, 
including an administrative vehicle and a security van in 
addition to the utility truck that was approved by the Mayor's 
Office. Auto Repair at the City's Central Shop for $3,000 is for 
additional maintenance services for these new vehicles. Fuel 
purchased at the City's Central Shop for $2,000 is also for 
these new vehicles. Because only one of the three new vehicles 
was approved by the Mayor's Office, the Budget Analyst 
recommends that Auto Repair expenses be reduced by $2,000, 
from $3,000 to $1,000 and fuel be reduced by $1,333 from 
$2,000 to $667. Building Repairs of $90,332 to be conducted 
through the Department of Public Works (DPW) includes 
$50,000 for miscellaneous improvements to comply with the 
American Disabilities Act (ADA), $10,000 to replace the 
Western Addition Branch roof and $30,331 to replace the 
Excelsior Branch carpeting. Reproduction costs to be provided 
by the Purchasing Department of $18,500 are estimated for 
printing schedules, job announcements, applications, training 
material, booklists, etc. 

10. The following attachments are submitted with this report: 

• Attachment 1: Goals approved by the Library Commission 
as part of a three year plan for the Library Preservation Fund. 

• Attachment 2: List of all 26 Branch Libraries, their present 
hours of operation and their proposed hours of operations. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

30 



Memo to Budget Committee 

January 4, 1995 Budget Committee Meeting 

• Attachment 3: Present and proposed hours of the Main 
Library. 

• Attachment 4: Itemization of proposed travel expenditures. 

Recommendations: 1. Reduce the proposed $6,939,488 supplemental 
appropriation (File 101-94-44) by a total of $334,858 to 
$6,604,630, based on the following specific reductions: 

a. Reduce the Administrative Division's proposed Travel 
expenses by $6,004 and their Materials and Supplies expenses 
by $21,478. 

b. Reduce the Auto Repair-Central Shop expenses by 
$2,000 and the Fuel-Central Shop expenses by $1,333, due to 
the reduction in the number of new vehicles purchased. 

c. Reduce the Permanent Salary account by $140,446 and 
the related Fringe Benefits by $23,876 due to sufficient 
revenues available from the previous supplemental 
appropriation. 

d. Reduce the Permanent Salary account by $119,420 and 
the related Fringe Benefits by $20,301 due to the delay in the 
ability to hire the new positions. 

e. The proposed reduction of $334,858 will be returned to 
the Library Preservation Fund balance of $1,676,637 to 
increase this available reserve to $2,011,495. 

2. Reserve $75,000 for the gardening contractor and $10,000 
for the window washing contractor pending the selection of 
these outside contractors, the total cost of the contracts, the 
hourly rates and the MBE/WBE status of the contractors (File 
101-94-44). 

3. Approve the proposed supplemental appropriation, as 
amended, except that approval of the proposed use of $65,000 
from the Library Preservation Fund to support Channel 54 
operations is a policy matter for the Board of Supervisors (File 
101-94-44). 

4. Approve the proposed amendment to the Salary Ordinance 
(File 102-94-7). 



BOARD OF S IIPERVTSORS 
BUDGET ANALYST 

31 



Attachment I 



THE SAN FRANCISCO PUBLIC LIBRARY 
STRATEGY PLAN 

IMPLEMENTATION OF PROPOSITION E 
1994-1995/1998-1999 

Recommended by Kenneth E. Dowlin, City Librarian 

October 13, 1994 

Adopted by Library Commission October 13, 1994 



GOALS 

o 1 150 hours of service based on the attached schedule (and to maintain those hours for 

■ four years) 
o Materials budget of at least S 4.5 million 

o Open New Main Library in 1996 

o Complete renovation of Chinatown and Mission Branches 

o Implement Phase I of ADA Plan 

o To implement mission based budgeting (required by the Mayor): 

New accounting system 

Position control system 

Collection development program with system-wide review of all aspects of 

collection and processing, 
o To implement online acquisition system tied to accounting system. 

o To increase computer and data base access to the citizens: 

Dial-up access to OP AC 

Controlled access to INTERNET 

Implementation of NTI A Project 

Develop increased preservation and organization of archival materials, 
o Implement Region II Libraries Network with SFUSD, City College and SFSU. 

o To increase non general funds for Library programs: 

Federal 

State 

Private and Foundation donations 
o To increase system-wide access to Library material: 

Online reserve system 

Increased delivery service to all branches 

Online reference program (virtual library) 

o Reserve 



32 



J. SdheduJe 



i 



Pape 1 of 2 



San Francisco Public Library 

(754 Hours) 
OPEN HOURS 



72 

(9/94) 



MAIN LIBRARY: Hon, Wed, Thurs, Sat 10-6; Tues 12-9; Fri 12-6; Sun CLOSED 
Deaf Services: Mon, Wed, Thurs, Fri, Sat 12-6; Tues 12-9; Sun CLOSED 
SJP. History Room/Special Collections: Sun & Mon CLOSED; Tues, Wed, Fri 1-6; Thurs &. Sat 10-12, 1-6 



BRANCHES 


MONDAY 


TUESDAY 


WEDNESDAY 


THURSDAY 


FRIDAY 


SATURDAY 


Anza 


Closed 


10-6 


1-9 


1-6 


1-6 


1-6 


Bayview/A . E . Waden 


1-6 


10-6 


1-9 


1-6 


1-6 


Closed 


Bernal 


Closed 


10-12;1 


-6 1-9 


1-6 


1-6 . 


1-6 


Chinatown 


Closed 


10-6 


1-9 


1-6 


1-6 


10-6 


Eureka Valley/HMM 


1-6 


10-6 


1-9 


1-6 


1-6 


Closed 


Excelsior 


Closed 


10-6 


1-9 


1-6 


1-6 


10-6 


Glen Park 


1-6 


1-6 


3-8 


1-6 


Closed 


Closed 


Golden Gate Valley 


1-6 


1-6 


2-7 


1-6 


Closed 


Closed 


Ingleside 


Closed 


1-6 


2-7 


1-6 


1-6 


Closed 


Library f/t Blind 


1-6 


10-6 


10-6 


1-6 


1-6 


Closed 


Marina 


Closed 


10-6 


1-9 


1-6 


1-6 


10-6 


Merced 


10-6 


10-6 


1-9 


1-6 


1-6 


Closed 


Mission 


Closed 


10-6 


1-9 


1-6 


1-6 


10-6 


• Children' s Rm 


Closed 


10-6 


2-8 


2-6 


2-6 


10-6 


Noe Valley/S.Brunn 


Closed 


10-12;1- 


-6 1-9 


1-6 


1-6 


1-6 


North Beach 


10-6 


10-6 


1-9 


1-6 


1-6 


1-5 * 


Ocean View 


1-6 


Closed 


1-6 


1-6 


1-6 


Closed 


Ortega 


Closed 


10-6 


1-9 


1-6 


1-6 


10-6 


Park 


1-6 


10-6 


1-9 


1-6 


1-6 


Closed 


Parkside 


2-6 


10-6 


2-9 


2-6 


2-6 


Closed 


Portola 


Closed 


1-4 


1-4 


1-4 


Closed 


Closed 


Potrero 


Closed 


1-6 


1-8 


1-6 


1-6 


1-6 


Presidio 


Closed 


1-6 


4-9 


1-6 


1-6 


Closed 


Richmond 


Closed 


10-6 


1-9 


1-6 


1-6 


10-6 


• Children's Rm 


Closed 


10-6 


2-8 


2-6 


2-6 


10-6 


Sunset 


Closed 


10-6 


1-9 


1-6 


1-6 


10-6 


• Children's Rm 


Closed 


10-6 


2-8 


2-6 


2-6 


10-6 


Visitacion Valley 


1-6 


1-6 


2-7 


Closed 


1-6 


1-5 * 


West Portal 


Closed 


10-6 


1-9 


1-6 


1-6 


10-6 


Western Addition 


Closed 


10-6 


1-9 


1-6 


1-6 


10-6 



Additional hours funded by the Children' s Amendment. 



33 



Proposed Hours 



BRANCH OPEN HOURS 
Option 4 (1106 hours) 

Add Sundays to Marina. 



Attachment 2 

p a cro 2 of 2 



BRANCHES 



MON 



TUES 



WED 



THURS 



FRI 



SAT 



SUN 



Arnra'- ••* ;: •' .' 


A'12-6- •• 


' 10-9- 


■•-^'l-9 : ' 


10-6 


• ■■■'■; : . i-ef: 


3i '"V12-6. 


Closed 


Bayview/A.E. Waden 


10-6 


10-6 


1-9 


1-6 

Sill 


1-6 


10-6 


Closed 


Ber'naf heights 


.''Closed;-." 


' ". l-6~ 


-1-6 


: .Closed-v. 


Chinatown 

Children 1 s Room 


1-9 
1-6 


10-9 
10-8 


10-9 

1-8 


10-6 
10-6 


1-6 
1-6 


10-6 
10-6 

12-6:. 


1-5 
1-5 


EurA^VslVey/HHK-^'v: 


QmSs - 


;;^io-5 :r: 


- r "^: 3>i i 9:" -.-:;- ■ .:■.- 


Bill 


SS§£&t6-7 


"i'Closed 


Excelsior 


1-9 


10-9 


10-9 


10-6 


1-6 


10-6 


1-5 


-filen "Park " -'•*•• ;-„.'" 


-". C'Tosedi- 


• ;, i!0-6 ■■' 


11112-8 : "•■ ■..,.-. 


-v i-^::' : 


.:." 1-6 


•.. 1-6 


Closed 


Golden Gate Valley 


Closed 


10-6 


12-8 


1-7 


1-6 


1-6 


Closed 


~IrigTes33eT?' "M '- ■ ':•'"=:: 


^ Closed ; 


'^ : l6-"6? 


i§Iiz-8 ■'"'■' 


Sill 


■"■""":'<' -1-6 -" 


: 12-6- 


"Closed 


Marina 


10-6 


10-6 


1-9 


1-9 


1-6 


10-6 


1-5 




F. Closed' 


: -v\L0-9 '•". 


~~£~-Ji-i~ : r ~z 


Hll 


';":; : ;-r^: : '. 


'-:'. -'-'io-6- 


7 : , Closed" 


Mission 

Children's Room 


1-9 
1-6 


10-9 
10-8 


10-9 
1-8 


10-6 
10-6 


1-6 
1-6 


10-6 
10-6 


1-5 
1-5 


,-, v . .-:-..- ■•■-■;■- ■■ ■/■,- .:.,...■■■■■■ ■■■:■■ ■■,._■■■■ -' 
■ ■■-^/•■'.■^■•;- < "- < . -^ .:■: r __ -'(--■■■■'■' > :„ ,.;■ .-■ 

"Kbe^alley/Sl Bruno- 


, - - 
^Closed >- 


■20-9-"' 


'-■>~ 1-5 


WSM 


1,-6 


12-6 


.^Closed 


North Beach 


12-6 


10-9 


1-9 


10-6 


Ii6 


12-6 


Closed 


'Ocean^V.i'ew':''/- ■ •".'"' 


'Closed 


■^icr-6-:- 


"'10-6 


l>6-- ;: 


1-6 


- " 12-6 . 


"Closed 


Ortega 


10-6 


10-6 


1-9 


1-9 


1-6 


10-6 


Closed 


Parle ^''^ 


"'Closed 


' Mo-9 '■'" 


'12-S 


liH . 


"i-6 •* 


• 10-6 


Closed 


Parkside 


12-6 


10-9 


1-9 


10-6 


1-6 


12-6 


Closed 


•Port ola : ! i *i ■'.. - - ":' • ■;■•" - "^ 


^Closed •■:-.' 


^10-6^ 


• --V12-8 ;>-- 


Hill 


;7: ; V.l^6^'' 


WlSmsi 


Ctbsed' 


Potrero 


Closed 


10-9 


1-9 


10-6 


1-6 


12-6 


Closed 


Presidio h. '. '•' ••.•v" 


Closed::; 


/ r 'ro-9. 


iKi-$ - : 


pS§l 


^■^l-'e?-' 


V.:' "iO-6-" 


Closed 


Richmond 

Children 1 s Room 


10-6 
10-6 


10-9 
10-8 


10-9 
1-fl 


1-9 
1-5 


1-6 


10-6 
10-5 


1-5 
1-5 


Sunset ■'. '.''•''•:'■-'■'■•-;■ 
Children's Room 


" -1>9- 
v 1-6 


• 10- 9 
• ; 10-8. 


' 10-9 


'10-6 


1~6 : . 
1-5' 


10-6 
10-6 


1-5 
2-5." 


Visitacion Valley 


Closed 


10-6 


12-7 


1-7 


1-6 


12-6 


Closed 


^esFportal"' '■■■•;[}¥■ 


M;£0^ ; 


:'; : ib-9- 


1D-9' 


:io^6 :: 


: ' : M#m : 


■•:•• 10- 6. 


• •. ■'•- • ••.: 
•■■ 1-5' ' 


Western Addition 


1-9 


10-6 


10-9 


1-6 


1-6 


10-6 


Closed 



4 Branches open Mondays 
'6 Branches open Saturdays 
7 Branches open Sundays 



34 



I ln<VW\<J«l*\oo»n»w¥-OCVil 



Attachment 3 



November 4, 1994 



TO: Library Commission 

FROM: Kenneth E. Dowlin 

RE: PROPOSALS: MAIN SERVICE HOURS 

The following proposals will be presented to the Library Commission 
on Thursday. The Administration will request the adoption of 
proposal #1: 

f £)'&&&■■£. it/A 





CURRENT 
HRS 


PROPOSAL 
#1 


PROPOSAL 
#2 


PROPOSAL 
#3 


Monday 


10-6 


9-5 


10-6 


10-6 


Tuesday 


12-9 


9-8 


9-8 


10-9 


Wednesday 


10-6 


9-8 


9-8 


10-9 


Thursday 


10-6 


9-8 


9-8 


10-9 


Friday 


12-6 


11-5 


11-6 


11-6 


Saturday 


10-6 


5-5 


10-6 


10-6 


Sunday 


Closed 


12-5 


1-5 


1-5 


Total hrs : 


47 


60 


60 


60 



OPTION #1: 
Pro : 



9-5 MFS; S-8 TWTh; 12-5 Sun 



Far more people use the SFPL Telephone Info Center between the 
hours of 9-10 a.m., than 5-5 p.m. or 8-9 p.m. We believe this 
would also be reflected in the in-person use of the Main if 
the Main were open at 9:00 a.m. 

Provides consistency in Main' Hours for ease of public access 
& understanding. 



Library would close with City Hall 
facilities . 



other Civic Center 



Use of the Main Library after 8:00 p.m. is minimal. 

Five & eight p.m. closings reduces cost of staff's night 
differential offsetting the cost of providing an additional 
Sunday hour of service. 

Provides additional morning hour system-wide. 

Provides more cost-effective and more extensive public service 
coverage if branches stay open until six or nine. 



35 



Attachment U 



3 



> >i 

> >i 

= ?! 






BBE&-!li£?iE 



>> > > 






2!=!2!l=r« 



v»i i : i 



O O O O W to u> 5] 



I IV 



LU U 



! I !- 



J Li I 

C- ! £ I 



o -• ~* : ~ — ~ o ooo o o 
z S S'2 •— 2 I OOOOO 

s ? I 'I z; - ; ■* * ? t ? 



S<2o w" ?. i 



:e ! 

iff' 



l> O O'D o o o o 



O O 

m m 

> > 

JO 3 



■-as;: 

3y 



clc 

T 



% 



"OjTJ "D i 






Memo to Budget Committee 
January 4, 1995 

Item 11 -File 23-94-4 

Department: Controller's Office 

Item: Resolution waiving the Statute of Limitations with respect to 

the payment of seven warrants of the City and County of San 
Francisco totaling $527.96, payable to Anne Vorhes, a legal 
obligation of the City and County of San Francisco. 

Description: According to Section 10.182 of the San Francisco 

Administrative Code, a warrant issued by the City becomes 
void one year from the date issued. The payee of the warrant 
may present the warrant to the Controller for payment, up to 
three years from the date that it was rendered invalid, or 
four years from the original issue date. After that point, the 
Controller may no longer pay such a warrant because the 
statute of limitations has expired, unless approval is obtained 
from the Board of Supervisors. 

The proposed resolution would waive the statute of 
limitations and would authorize the Controller's Office to 
replace seven warrants issued to Ms. Anne Vorhes, a retired 
City employee, in the following amounts: 





Warrant No. 




Date Issued 




Amount 




500-0206700 




11/30/79 




$75.12 




500-0218971 




12/31/79 




75.12 




500-0231305 




1/31/80 




75.12 




500-0243613 




2/29/80 




75.12 




500-0255950 




3/31/80 




75.12 




500-0268306 




4/30/80 




75.12 




510-1380926 




12/31/81 




77.24 




Total 








$527.96 


Comment: 


According to 


the 


Controller's Office, 


the 


seven warran 



Recommendation: 



above were issued to Ms. Vorhes by the Employees 
Retirement System (ERS). The Controller's Office advises 
that Ms. Vorhes misplaced the warrants, which have never 
been cashed and have been canceled by the Controller's 
Office. According to Mr. Madden, there are sufficient funds 
in the FY 1994-95 General City Responsibilities budget to 
pay for the new warrants, which would be reissued by the 
Controller's Office. 

Approval of the proposed resolution is a policy matter for the 
Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 






Memo to Budget Committee 
January 4, 1995 

Item 12 - File 79-92-3.10 



Department: 
Item: 

Amount: 
Source of Funds: 
Description: 



Budget: 



Mayor's Office of Community Development (MOCD) 

Release of reserved funds in the amount of $287,400 to pay 
for six projects in the 1993 Lead Hazard Reduction Program 
Pool. 

$287,400 

1993 Community Development Block Grant (CDBG) funds 

The Board of Supervisors previously approved the City's 1993 
Community Development Block Grant Fund Program (File 
79-92-3) in the amount of $21,708,373, including $500,000 for 
the Lead Hazard Reduction Program Pool that was reserved 
pending submission of budget details to the Board of 
Supervisors. The Lead Hazard Reduction Program is 
administered by the Mayor's Office of Community 
Development (MOCD) and is intended to reduce lead 
contamination in child care centers. Funding from the 
Program is available to child care centers that are currently 
receiving CDBG funding or have received CDBG funding in 
the past. 

The Board of Supervisors has previously released a total of 
$212,600 from this Pool to fund lead testing and analysis in 
CDBG-funded child care facilities in San Francisco and for 
lead abatement programs in those facilities which tested 
positive for lead, leaving a balance of reserved funds of 
$287,400. According to Mr. Jon Pon of the MOCD, the 
requested release of reserved funds in the amount of 
$287,400 would partially fund lead hazard reduction work in 
five child care facilities, as follows: 

Earlv Years Academy (500 Raymond Avenue) 
Netting for protection from lead paint/ 

scaffolding $4,500 

Replacement of 10 windows and trim 12,000 

Replacement of heating ducts and pipe 3,000 

Replacement of ceiling 9,000 

Removal of lead-based paint from exterior 12,000 
Removal of lead-based paint from interior 6,500 
Architectural and technical services 5.300 

$52,300 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

38 



Memo to Budget Committee 
January 4, 1995 



Florence Crittendon Services (840 Broderick Street) 
Netting for protection from lead paint/ 

scaffolding $4,000 

Replacement of 2 stairways and landings 36,000 

Replacement of 8 windows and trim 8,600 

Replacement of 2 doors and trim 2,000 
Removal of lead-based paint from frontal 

exterior 25,000 

Removal of lead-based paint from interior 15,000 

Architectural and technical services 9.100 



Mission Childcare Consortium. Inc. (4750-52 

Mission Street) 
Netting for protection from lead paint $1,000 

Replacement of 4 windows and trim 4,800 

Architectural and technical services 600 



Mission Neighborhood Centers (3013 24th Street) 
Netting for protection from lead'paint/ 

scaffolding $3,500 

Replacement of interior cabinets 2,500 

Removal of lead-based paint from interior 6,000 

Replacement of 2 windows with trim 2,400 

Removal of lead-based paint from exterior 60,000 

Architectural and technical services 7.500 



$99,700 



6,400 



81,900 



Travelers Aid San Francisco (351 Turk Street) 
Netting for protection from lead paint/ 

scaffolding $2,500 

Replacement of carpeting 3,000 

Removal of lead-based paint from interior 15,000 
Replacement of 6 windows and trim 10,800 

Replacement of table 800 

Replacement of 2 doors and trim 2,400 

Architectural and technical services 3.500 

38,000 

DPW Laboratory Testing Services 25.000 

TOTAL $303,300 

Comments: 1. The Board of Supervisors recently approved the 1995 

CDBG budget, which included $250,000 in funding for the 
Lead Hazard Reduction Program Pool. Thus, the current 
balance in the Lead Hazard Reduction Pool is $537,400, 
which includes the $287,400 that is the subject of this 

BOARD OF SUPERVISORS 

BUDGET ANALYST 

39 



Memo to Budget Committee 
January 4, 1995 

request. The $303,300 in projects reflected in the table above 
would be funded by the subject request of $287,400 in 
previously reserved funds, plus $15,900 of the $250,000 
amount recently approved for the 1995 Lead Hazard 
Reduction Program Pool, thereby leaving a balance of 
$234,100 in the Pool ($537,400 less $303,300). 

2. The child care facilities testing positively for lead 
contamination are responsible for acquiring the contractors 
who will perform the necessary improvements to remove the 
lead hazards. According to Mr. Pon, while the child care 
facilities are not required to comply with the City's 
MBE/WBE ordinance in awarding the contracts, the MOCD 
does have a policy similar to the City's MBE/WBE ordinance 
which requires the child care facilities to make good-faith 
efforts to retain MBE/WBE contractors, to meet MBE/WBE 
subcontracting goals, and to publicly advertise through the 
Purchasing Department. 

Recommendation: Release reserved funds in the amount of $287,400. 



Harvey M. Rose 



cc: Supervisor Hsieh 
President Alioto 
Supervisor Bierman 
Supervisor Conroy 
Supervisor Hallinan 
Supervisor Kaufman 
Supervisor Kennedy 
Supervisor Leal 
Supervisor Maher 
Supervisor Migden 
Supervisor Shelley 
Clerk of the Board 
Chief Administrative Officer 
Controller 
Teresa Serata 
Robert Oakes 
Ted Lakey 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



f DOCUM r NTS hfpt 



s 

JIP' ll/l AUG 2' 

BUDGET COMMITTEE 
// BOARD OF SUPERVISORS %™^ 

CITY AND COUNTY OF/SAN FRANCISCO 

WEDNESDAY. JANUARY 11. 1995 - 1:00 P.M. ROOM 228, CITY HALL 

PRESENT: SUPERVISORS HSIEH, ALIOTO, BIERMAN 
CLERK: MARY L. RED 

1. File 127-94-13 . [Real Property Transfer Tax] Ordinance amending Article 12C, 
Part III, Municipal Code, imposing a real property transfer tax, by amending Section 
1108 to clarify that the exemption from the tax for assumed indebtedness has been 
eliminated. (Chief Administrative Officer) 

ACTION: RECOMMENDED. 

2. File 96-94-4 . [Sale of Surplus Property, Block 2044, Lot 1] Ordinance authorizing 
the sale of real property to Lillian L. Chen and Franklin K. Chen, as joint tenants, 
and adopting findings pursuant to City Planning Code Section 101.1. (Supervisor 
Alioto) 

ACTION: Consideration continued to call of the chair per Department request. 
Supervisor Alioto added as sponsor. 

3. File 28-94-16. [Emergency Repair, Water Feeder Mains and Pavement] Resolution 
approving emergency expenditure by the San Francisco Water Department for 
repair to water feeder mains and resulting damage to City street - $257,500. 
(Supervisor Alioto) 

ACTION: RECOMMENDED. Supervisor Alioto added as sponsor. 

4. File 86-94-2 . [S.F. County Fair Flower Show] Resolution approving the 1995 budget 
for the San Francisco County Fair Flower Show. (Also see File 86-94-1). 
(Supervisor Alioto) 

ACTION: Amended to reflect that department is authorized to apply for, 
retroactively, accept and expend the State funds. New title : 
"Resolution authorizing the Recreation and Park Commission to apply 
for retroactively, accept and expend the State funds as approved in the 
1995 budget for the San Francisco County Fair Flower Show." 
RECOMMENDED AS AMENDED. (Supervisor Alioto added as sponsor) 

5. File 170-94-18 . [Airport Revenue Bonds] Resolution approving the issuance of up 
to $26,000,000 aggregate principal amount of San Francisco International Airport 
Second Series Revenue Bonds for the purpose of refinancing the Superbay Hangar 
and related facilities at San Francisco International Airport and extending the 
period for the issuance of San Francisco International Airport Second Series 
Revenue Bonds to finance Master Plan Projects. (Supervisor Alioto) 

ACTION: RECOMMENDED. Supervisor Alioto added as sponsor. 



File 54-94-16. [Supplemental Appropriation for Charter Reform] Motion directing 
the Clerk of the Board of Supervisors to submit to the Mayor a supplemental 
appropriation request for $100,000 to support the Board's work in considering 
Charter Reform. (Supervisor Kaufman) 

ACTION: Hearing held. RECOMMENDED. 

File 100-94-20. [Release Reserve Funds, Dept. of Parking & Traffic] Hearing 
requesting release of reserved funds, Department of Parking and Traffic, in the 
amount of $206,719 in salaries and $47,928 in fringe benefits to fund staffing of the 
Parking Citation Division for the last six months of the 1994-95 fiscal year. 
(Department of Parking and Traffic) 

ACTION: Release of reserved funds in the amount of $254,647 approved. FILED. 



CITY AND COUNTY 




OF SAN FRANClSCoClty JSglpOTt 



BOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642 



January 9, 1995 



TO: Budget Committee 

FROM: Budget Analyst 

SUBJECT: January 11, 1995 Budget Committee Meeting 



Item 1 - File 127-94-13 

Departments: Chief Administrative Officer (CAO) 

County Clerk/Recorder 

Item: Ordinance amending Article 12C, Part III, Municipal Code, 

pertaining to the Real Property Transfer Tax, by amending 
Section 1108 to clarify that the exemption from the tax for 
assumed indebtedness has been eliminated. 

Description: In 1990, the Board of Supervisors approved an ordinance 

(Ordinance 357-90), which amended Section 1102 of Part III 
of the San Francisco Municipal Code to eliminate the 
exemption from the real property transfer tax for assumed 
indebtedness, i.e. amounts owed under mortgages. 
Therefore, whereas previously, a purchaser of real property 
was exempted from paying a transfer tax on any outstanding 
debt assumed by the purchaser, under the amended 
ordinance, the purchaser is now required to pay a transfer 
tax on the entire amount of the transaction, including the 
assumed indebtedness. 

However, according to Mr. Greg Diaz of the Recorder's Office, 
a potential ambiguity has arisen as to whether the 
elimination of such exemption, in the legislation as 
previously approved by the Board of Supervisors, also applies 
to partnership transactions under Section 1108 of the Part III 



Memo to Budget Committee 
January 11, 1995 



Comments: 



of the Municipal Code. According to Mr. Diaz, this ambiguity 
exists because, in 1990, only Section 1102, which applies to 
all taxable transactions, was amended, and not Section 1108, 
which deals specifically with partnership transactions. 

According to Mr. Diaz, it was the intention of the Board of 
Supervisors to have eliminated the exemption for assumed 
indebtedness for all transactions subject to the real property 
transfer tax, including partnership transactions. As such, 
the proposed ordinance would amend Section 1108 of Part III 
of the Municipal Code to reflect such intent. Mr. Diaz 
advises that, since 1990, the Recorder's Office has applied the 
elimination of this exemption for assumed indebtedness to all 
transactions, including partnership transactions. 

1. However, according to Mr. Diaz, there are currently 
petitions to protest approximately $350,000 in transfer taxes 
pending review by the Transfer Tax Review Board 1 as a 
result of the reported ambiguity regarding the application of 
the 1990 ordinance to partnership transactions. Mr. Diaz 
advises that the proposed ordinance should result in 
resolving the collection of these outstanding transfer taxes 
and could avoid potential additional costs for the review of 
such cases by the Transfer Tax Review Board. 

2. According to Mr. Diaz, the City could potentially realize 
tax losses if this ambiguity is not clarified and the Transfer 
Tax Review Board rules against the City in future cases 
involving exemptions for assumed indebtedness in 
partnership transactions. However, Mr. Diaz advises that 
the amount of such potential tax losses to the City cannot be 
estimated at this time. 



Recommendation: Approve the proposed ordinance. 



The Transfer Tax Review Board is a three-member Board consisting of the Controller, the Tax 
Collector and the Assessor, who are responsible for judging the validity of a taxpayer's protest 
against the taxability of a transaction or the tax amount, as determined by the County 
Clerk/Recorder. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 11, 1995 



Item 2 -File 96-94-4 



Departments: 
Item: 

Amount: 
Description: 



Comments: 



Real Estate Department 
Department of Public Works (DPW) 

Ordinance authorizing the sale of real property to Lillian L. 
Chen and Franklin K. Chen, as joint tenants, and adopting 
findings pursuant to City Planning Code Section 101.1. 

$30,000 

The proposed ordinance would authorize the sale of a portion 
of surplus City-owned land under the jurisdiction of the 
Department of Public Works (DPW). The land to be sold is 
located between the parcel owned by the above mentioned 
individuals and Seventh Avenue, and includes the newly 
constructed Eighth Avenue retaining wall. The property 
consists of approximately 410.5 square feet of surplus DPW 
land. The purpose of this conveyance is to permit the 
construction of two single-family homes to replace a two-unit 
flat damaged by the 1989 Loma Prieta earthquake. The 
proposed ordinance would authorize the sale of this property, 
without seeking competitive bids, to the above mentioned 
individuals for $30,000. 

1. Under the terms of the proposed sale, the purchaser would 
be responsible for the maintenance of the Eighth Avenue 
retaining wall which traverses the property. The Real Estate 
Department estimates that the cost to maintain this 
retaining wall would be approximately $7,000, based on the 
Real Estate Department's estimated cost to purchase liability 
insurance for the retaining wall and to maintain and repair 
the retaining wall in perpetuity. 

2. Mr. Larry Jacobson of the Real Estate Department reports 
that the purchase price established for the subject parcel was 
based on the parcel's estimated fair market value of 
approximately $95 per square foot, or $38,998 for 410.5 
square feet (410.5 square feet x $95 per square foot), less the 
estimated cost to maintain the retaining wall of 
approximately $7,000, for a purchase price of $31,998. Mr. 
Jacobson advises that this amount was rounded down to 
$30,000. 

3. According to Mr. Jacobson, the reason that the property is 
being sold to Lillian and Franklin Chen, without seeking 
competitive bids, is because competitive bidding in this 
situation would have been impracticable or impossible. Mr. 
Jacobson advises that this is because the subject parcel is 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 11, 1995 



inaccessible from any roadways, is adjacent to Mr. and Mrs. 
Chen's property and has limited potential uses. 

4. The Department of City Planning reports that the 
proposed sale is in conformity with the Master Plan and 
consistent with the eight priority policies of Planning Code 
Section 101.1. 

5. According to Mr. Jacobson, the proceeds to the City of 
$30,000 from the sale of surplus DPW land would be used to 
reimburse the Real Estate Department for its sales expenses 
($5,000), with the remaining $25,000 ($30,000 less $5,000) to 
be deposited in the DPWs Real Property Trust Fund (used 
for the acquisition of land and improved property), subject to 
future appropriation approval by the Board of Supervisors. 



Recommendation: Approve the proposed ordinance. 



BOARD OF S UPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 11, 1995 

Item 3 - File 28-94-16 



Department: 



Item: 



Amount: 



Source of Funds: 



Description: 



Comments: 



San Francisco Water Department 
Public Utilities Commission (PUC) 

Resolution approving an emergency expenditure by the San 
Francisco Water Department for the repair of two water 
feeder mains and the resulting damage to Pacific Avenue 
between Larkin and Hyde Streets. 

$257,500 

Water Department's FY 1994-95 Construct Feeder Mains 
Fund. 

On November 20, 1994 two 12-inch water mains broke on 
Pacific Avenue between Larkin and Hyde Streets. The force 
of the water from the main breaks resulted in extensive 
damage to the pavement, eroding the base and sub-base 
material, and undermining a major portion of the street. The 
repair of this portion of Pacific Avenue was necessary as the 
water mains are important feeder mains to the general area, 
providing both domestic and fire fighting capabilities. The 
repairs to the water mains and pavement were also necessary 
to restore normal water supply to the area and unimpeded 
vehicular access. 

In accordance with Section 6.30 of the San Francisco 
Administrative Code, the PUC declared that an emergency 
situation existed at Pacific Avenue between Larkin and Hyde 
Streets. Since the Water Department had an existing 
contract with the Antonio Ruiz Construction Company to 
pave sidewalks and streets, and because this company also 
had an underground plumbing license, the Antonio Ruiz 
Construction Company was utilized to perform the 
emergency repairs in the amount of $180,000. The Antonio 
Ruiz Construction Company is both a Minority Owned 
Business and a Local Owned Business (MBE/LBE). The 
remaining $77,500 of the estimated expenditures of $257,500 
was utilized for Police Department services, Department of 
Public Works clean-up services, PG&E costs, and for the 
Water Department's emergency crews, field construction 
work, and plumbing work. 

Mr. Gregg Tom of the Water Department advises that the 
emergency repair work on Pacific Avenue between Hyde and 
Larkin Streets commenced on November 20, 1994 and was 
completed on December 30, 1994. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 11, 1995 

Recommendation: Approve the proposed resolution. 



ROARD OF S UPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

January 11, 1995 Budget Committee Meeting 



Item 



- File 86-94-2 



Department: Recreation and Park Department 

Item: Resolution approving the 1995 budget for the San Francisco 

County Fair/Flower Show. 

Description: The Board of Supervisors previously approved an ordinance 

authorizing the Recreation and Park Department to enter 
into an agreement, for calendar years, 1994, 1995 and 1996, 
with the San Francisco Flower Show Inc., a non-profit 
organization, to conduct the San Francisco County 
Fair/Flower Show (File 86-93-1). 

The Recreation and Park Department has applied for funds, 
in the amount of $40,000, from the State of California 
Department of Food and Agriculture, Division of Fairs and 
Exhibitions to partially finance the County Fair/Flower 
Show. In order to receive these State funds, the City must 
submit a budget to the State which has the approval of the 
Board of Supervisors. The County Fair/Flower Show will be 
funded by a combination of State funds, attendance fees, and 
concessions. The County Fair/Flower Show will not result in 
any General Fund costs to the City. The 1995 budget for the 
County Fair/Flower Show is as follows: 

Administrative Personnel 



Assist. Designer/Manager ($10/hr. @ 350 hrs.) $3,500 
Auditor (flat rate of $850 for audit) 850 

Subtotal 

Operating Expenses 



$4,350 



Maintenance and General Operations 


$19,400 


Materials and Supplies 


3,200 


Publicity 


14,000 


Security and Ticket Takers 


1,350 


Premiums (awards for flower arrangements) 


9,200 


Exhibits 


10,960 


Miscellaneous 


3,aoo 


Subtotal 


61.910 



Total 



$66,260* 



* Of the $66,260, $40,000 represents State funds and the 
$26,260 represents estimated operating revenues to be 
generated by the County Fair/Flower Show. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

January 11, 1995 Budget Committee Meeting 

In addition to authorizing approval of the 1995 budget for the 
County Fair/Flower Show, the proposed resolution would also 
authorize the Recreation and Park Department to apply for 
accept and expend the State funds, as approved in the budget. 
As such, the title of the proposed legislation should be 
amended to include authorization for the Recreation and Park 
Department to apply for, accept and expend the State funds, as 
approved in the budget. 

Comments: 1. The Recreation and Park Department advises that the 

application for the State funds has already been submitted. 
As such, the proposed legislation should be amended to 
authorize the Recreation and Park Department to apply for 
the proposed funds retroactively. 

2. The County Fair/Flower Show will be held on August 25, 
1995 to August 27, 1995 at the County Fair Building. 

Recommendations: 1. Amend the title of the proposed resolution to include 
authorization for the Recreation and Park Department to 
apply for, accept and expend the State funds as approved in 
the budget. 

2. Amend the proposed resolution to authorize the Recreation 
and Park Department to apply for the proposed State funds 
retroactively. 

3. Approve the proposed resolution as amended. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 11, 1995 

Item 5 File 170-94-18 



Department: 
Item: 



Description: 



Airports Commission 

A proposed resolution approving the issuance of up to 
$26,000,000 aggregate principal amount of San Francisco 
International Airport Second Series Revenue Bonds, by the 
Airports Commission, for the purpose of acquiring the 
Superbay Hangar and related facilities at San Francisco 
International Airport, which are currently owned by the San 
Francisco Airport Improvement Corporation, and extending 
the period of issuance for San Francisco International Airport 
Second Series Revenue Bonds to finance the Master Plan by 
two years through 1998. 

In 1970 the San Francisco Airport Improvement Corporation 
(SFAIC), a non-profit corporation, on behalf of the City and 
County of San Francisco, issued $30,000,000 in SFAIC Bonds 
for the purpose of financing the costs of acquiring, 
constructing and developing a Superbay Hangar and related 
facilities at San Francisco International Airport (the Airport). 
Mr. Leo Fermin of the Airport explained that the SFAIC was 
created as a lower interest rate financing vehicle to provide 
airlines with the capability to obtain funding for the 
construction and acquisitions of facilities at San Francisco 
International Airport, by issuing tax exempt bonds through 
the non-profit corporation. 

The San Francisco International Airport would like to 
acquire the Superbay Hangar, located on Plot 40 on the east 
side of the airfield next to San Francisco Bay, which is now 
owned by American Airlines, through SFAIC. A Superbay 
Hangar is an aircraft maintenance hangar facility which is 
capable of housing up to 4 jumbo-jets (747's) at one time. In 
order to acquire the facility, the Airport, through the Airports 
Commission, would issue up to $26,000,000 aggregate 
principal amount in Airport Revenue Bonds, at a maximum 
interest rate of 12 percent. The issuance of up to $26,000,000 
would be used to assume the outstanding debt on the bonds 
previously issued by the SFAIC, estimated at $21,600,000. 

Section 7.306(a) of the Charter of the City and County of San 
Francisco grants the Airports Commission the authority to 
issue Airport Revenue Bonds for the purpose of acquiring or 
constructing airport facilities under the Airports 
Commission's jurisdiction. The Airports Commission has 
entered into a Memorandum of Understanding with 
American Airlines to acquire the Superbay Hangar. 
Acquisition cost for the Superbay Hangar includes, $8 million 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 11, 1995 



in a cash payment by the Airport to American Airlines, plus 
the bond interest and redemption costs associated with the 
issuance of $26 million in Airport Revenue bonds to assume 
the $21.6 million in outstanding debt, presently carried by 
the SFAIC. The total cost of the debt service for the $26 
million in Airport Revenue Bonds to be paid over a 30 year 
period would be approximately $62,848,449 based on an 
estimated interest rate of 6.92 percent. The average annual 
debt service would be $2,096 million. 

Section 7.306(a) of the City Charter which, as stated above, 
grants the Airports Commission the authority to issue 
Airport Revenue Bonds also stipulates, that such bonds are 
wholly obligations of the Airport. As such, neither the credit, 
nor the taxing power of the City's General Fund is pledged to 
the payment of the principal or interest of such bonds. The 
bond interest and redemption payments would be funded 
entirely by Airport revenues. 

In addition to requesting authorization to issue up to $26 
million in Airport Revenue Bonds in March of 1995 to retire 
the existing debt of $21.6 million, the proposed resolution 
also requests an extension of the deadline for the issuance of 
up to $2.4 billion in San Francisco International Airport 
Second Series Revenue Bonds to finance Master Plan 
Projects. As originally planned, a series of bonds were to be 
issued over a four-year period from 1993 through 1996. This 
proposed resolution requests that the period for issuing the 
series of bonds be extended by two years through 1998. Since 
the bonds have not been sold, the request to extend the 
period for issuing such bonds does not increase interest rate 
or issuance costs. 

The Airport Master Plan consists of both near-term and long- 
term components. The Airport Master Plan was designed to 
anticipate the transportation needs of airline patrons using 
the Airport through the year 2006. As such, the Long-Term 
Airport Master Plan Projects includes the final configuration 
of boarding areas in the remaining sections of satellite 
terminals, improvements to the west field cargo and 
maintenance area, the development of a commercial office 
facility, the extension of the east field cargo and maintenance 
area and two major parking improvements. 

In December of 1992, the Board of Supervisors approved a 
resolution (File 170-92-13) for the issuance of up to $2.4 
billion in San Francisco International Airport Second Series 
Revenue Bonds for the Near Term Master Plan Projects. The 
$2.4 billion in bonds was to be divided in up to 15 separate 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

10 



Memo to Budget Committee 
January 11, 1995 



Comments: 



issues for the purpose of financing Airport's Near Term 
Master Plan Projects. The Near Term Master Plan Projects 
consist of architectural and engineering, demolition and 
construction of various airport facilities and infrastructures 
such as terminals, air freight and maintenance buildings, 
roadways and taxiways, and a Ground Transportation 
Center. 

As previously stated, the 15 issues were anticipated to take 
place over a four-year period from 1993 through 1996. This 
proposed resolution would extend the issuance period by two 
years, through 1998. According to Mr. Fermin, this extension 
is being requested in consideration of the loan of $25,000,000 
from the Airport revenues to the City's General Fund in 
1992. Monies accumulated as Airport revenues are 
generated as a result of landing fees paid by airlines, as well 
as concession revenues paid by Airport patrons. Mr. Fermin 
states that extending the deadline for the issuance of the $2.4 
billion in Near Term Master Plan Bonds would slow the rate 
of landing fee increases paid by the airlines because annual 
debt service payments will be lower if all of the bonds are not 
outstanding. As stated above, there are no additional 
interest or issuance costs associated with extending the 
deadline for the sale of bonds to finance the Near Term 
Master Plan Projects. However, as with any pending bond 
sale, there is basis point risk which is related to the 
fluctuations in interest rates. 

The Board of Supervisors authorized the issuance of the $2.4 
billion for the Near Term Master Plan Projects including 
construction ($1.8 billion), capitalized interest ($0.34 billion), 
reserve funds ($0.20 billion) and bond underwriter discount 
and issuance costs ($0.06 billion). Of the original $2.4 billion, 
which was authorized for issuance, $215,000,000 in Near 
Term Master Plan Project bonds have been sold. The 
remaining $2,185 billion in bonds are currently scheduled to 
be sold over the next two years. Approximately $1.6 billion 
related to construction costs was reserved pending the award 
of construction contracts, contract cost details and 
information on the Minority Business Enterprise/Women 
Business Enterprise status of the contractors. 

1. The only Superbay Hangar at the Airport is owned by 
American Airlines. The construction of the hangar was 
financed for American Airlines with tax exempt revenue 
bonds which were issued through the SFAIC. Under the 
present arrangement, American Airlines makes ground lease 
payments of $20,000 per acre, on 52.72 acres, or $1,054,400 
annually, to the Airport and also makes lease payments to 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

11 



Memo to Budget Committee 
January 11, 1995 



pay the annual debt service on the outstanding bonds issued 
to construct the Superbay Hangar through the Airports 
Commission. If the present arrangement is continued, once 
the outstanding debt on the SFAIC bonds is retired, 
American Airlines would own the Superbay Hangar and 
continue to make ground lease payments to the Airport. 

The Near Term Master Plan Projects do not include the 
construction of a Superbay Hangar. According to Mr. 
Fermin, the Airport would like to acquire the Superbay 
Hangar due to the severe shortage of land for such facilities 
at the Airport and also to gain some economies of scale with 
regard to land use. The Superbay Hangar is located on plot 
40 which is adjacent to plot 41 which is being developed for 
aircraft parking space. If the Airport owns the structures, 
and controls the activities on both parcels, Plots 40 and 41, 
the land could be used to its maximum potential. Also, if the 
Superbay Hangar is under Airport control, the Airport could 
accommodate other carriers should the present tenants 
underutilize the space. Finally, the acquisition of plot 40 
which is the location of the Superbay Hangar, provides the 
Airport with flexibility during the development of the east 
side of the Airport under the Master Plan construction and 
interim relocation program and any other future aviation 
support requirements that may arise. 

Mr. Fermin states that cost estimates for the construction of 
a new Superbay Hangar are $55 million to $60 million plus 
the estimated cost of interest. Using the same assumption 
with respect to estimated average interest rates (6.92 
percent), the life of the bonds (30 years) and semi-annual 
payments, debt service would be approximately $3.5 million 
annually for a total of $105,000,000. In addition to financing 
the construction costs, an additional $10 million would be 
financed to cover the cost of capitalized interest during 
construction, a debt service reserve fund, underwriters 
discount and other soft costs, such as architectural and 
engineering services. Debt service costs on the additional 
$10 million would be approximately $580,000 annually for a 
total of $17.4 million over 30 years. 

Constructing a new Superbay Hangar instead of acquiring 
the existing hangar would result in total costs of 
approximately $122,400,000 ($105,000,000 plus $17,400,000), 
for a total additional debt service cost of $59,551,551 
($122,400,000 for the new facility less $62,848,449 to acquire 
the existing facility) over the 30 year period. As previously 
stated, the total cost of acquiring the existing Superbay 
Hangar has been estimated at $62,848,449 which represents 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

12 



Memo to Budget Committee 
January 11, 1995 



total debt service (principal and interest) payments on $26 
million in bonds for 30 years, plus $8 million in cash, for a 
total of $70,484,449. 

Based on these estimates, the Airport believes that the 
acquisition of the existing Superbay Hangar, from American 
Airlines is a more prudent action on the part of the Airports 
Commission. Based on a review of the debt service tables, 
which include the interest costs on the estimated $26 million 
in bonds, the Budget Analyst concurs that acquisition of the 
existing Superbay Hangar currently owned by American 
Airlines is the most cost effective way for the Airport to 
acquire a Superbay Hangar. 

2. The Superbay Hangar was constructed by the SFAIC for 
American Airlines which currently remits lease payments to 
SFAIC. The lease payments provide the revenue stream 
required to make debt service payments on the bonds. As 
previously stated, the value of the outstanding debt is 
currently estimated at $21,600,000. The interest rate on 
these SFAIC bonds is 8.5 percent. As stated previously, the 
interest rate on the proposed Airport Revenue bonds would 
be approximately 6.92 percent. 

3. Mr. Fermin indicates that no selection has been made for 
the underwriter related to the proposed bond issuance since 
the Airport uses a competitive bid process to award 
underwriting contracts. Prior to any expenditure for the 
underwriter or other financial consultants, the Board of 
Supervisors must appropriate the necessary bond funds. 
When the Airport requests that the bond funds be 
appropriated, information on the contract cost details and the 
Minority Business Enterprise/Women Business Enterprise 
status of all contractors related to the issuance of these bonds 
will be submitted to the Budget Committee. 

4. Since the actual sale of up to $26 million in Airport 
Revenue Bonds is not scheduled to take place until March of 
1995, interest rates and terms have not been finalized for 
this issuance. Based on current market conditions, Airport 
staff is using an average interest rate of 6.92 percent to 
estimate annual debt service payments and the cost of 
interest on the estimated $26 million in revenue bonds to be 
sold. Since the actual bond sale is not scheduled to take 
place until March of 1995, the actual interest rate is not yet 
known. However, the resolution approved by the Airports 
Commission states that the interest rate shall not exceed 12 
percent. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

13 



Memo to Budget Committee 
January 11, 1995 



Based on current interest rates, Mr. Fermin anticipates the 
issuance of approximately $24.9 million in bonds for the 
purchase of the Superbay Hangar out of the proposed 
requested authorization to issue up to $26 million. 

5. Mr. Fermin notes that the Superbay Hangar will not be 
demolished as part of the Master Plan. If the Airport 
assumes ownership of the Superbay Hangar, the Airport 
would lease hangar space to American and United Airlines. 
Rental rates for hangar space would be set at $15 per square 
foot for ground floor space and $10 per square foot for upper 
floor spaces. Beginning in calendar year 1996, the Airport 
would realize $3.9 million annually in rental revenues. After 
calendar year 1996, rental rates, as well as rental revenues, 
would increase annually in accordance with the Consumer 
Price Index. 

As noted above, the Superbay Hangar would not be 
demolished as part of the Master Plan for the Airport. The 
Superbay Hangar will be kept for a minimum of 30 years and 
is estimated to generate positive cash flows over that 30 year 
period. 



Recommendation: Approve the proposed resolution. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

14 



Memo to Budget Committee 

January 11, 1995 Budget Committee Meeting 

Item 6 - File 54-94-16 



Item: Motion directing the Clerk of the Board of Supervisors to 

submit to the Mayor a Supplemental Appropriation Request 
for $100,000 to support the Board's work in considering 
Charter Reform. 

Description; The proposed motion would direct the Clerk of the Board of 

Supervisors to submit a supplemental appropriation to the 
Mayor in the amount of $100,000 for the purpose of funding 
the Board of Supervisors work on reform of the City Charter. 
The funds would be used primarily to pay for legal analysis 
and drafting by the City Attorney, and also for materials and 
mailing costs associated with public hearings on a proposed 
new Charter. 

In 1993, the voters approved Proposition N, supporting a 
Charter reform process and providing for the establishment 
of a Committee for this purpose made up of representatives of 
the Mayor, Board of Supervisors and Chief Achnini strati ve 
Officer. This Committee drafted a Charter reform proposal 
which was subsequently rejected by vote of the Board of 
Supervisors in July of 1994. 

In October of 1994, the Board of Supervisors established by 
resolution a Select Committee on Charter Reform in order to 
draft another Charter Reform proposal. According to the 
Author of the proposed motion, the goal of the Select 
Committee is to have the Board of Supervisors approve a new 
Charter reform proposal for the November 1995 ballot. 
According to Mr. Matthew Batkin of the Registrar of Voter's 
Office, this work must be completed and the Board must 
approve the new proposal by July 28, 1995 in order to be 
placed on the November 1995 ballot. 

The Select Committee will undertake a detailed legal review 
of the Charter in order to determine which sections of the 
Charter are appropriate for transfer to the City's 
Administrative Code, which for revision, and which for 
deletion. The Committee will also hold public hearings and 
distribute draft copies of revised Charter language to the 
public for comments. According to the Author's Office, this 
legal process will require extensive assistance from the City 
Attorney's Office. Funds for such assistance are not included 
in the Fiscal Year 1994-95 budget. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



15 



Memo to Budget Committee 

January 11, 1995 Budget Committee Meeting 



Comments: 



Recommendation: 



The budget for the supplemental appropriation requested 
under the proposed motion, for a period of approximately six 
months, would be as follows: 

City Attorney Staff (est. 812 hours @ $115.08/hr.*) $93,476 

Materials and Printing 5,000 

Postage 1.500 

Total $99,976 

Requested amount with rounding $100,000 

* The City Attorney's hourly billing rates include salary, 
fringe benefits, and library and clerical support staff costs. 

1. As noted above, the Charter reform work is not included 
in the Fiscal Year 1994-95 budget. Therefore, the 
supplemental appropriation requested under this motion 
would represent a new, one-time cost to the City's General 
Fund. 

2. The supplemental appropriation requested under the 
proposed motion would primarily pay salaries for City 
Attorney staff via a work order from the Clerk of the Board's 
Office. Existing City Attorney staff, whose positions are 
funded by the General Fund, would be assigned to the 
Charter reform project, at an estimated cost of $93,476. The 
primary staff assigned to this project would be an 8181 
Assistant Chief Attorney I, who would work with the Select 
Committee full-time for a period of six months. According to 
Mr. Burke Delventhal of the City Attorney's Office, the City 
Attorney's Office would need to hire a temporary replacement 
8181 Assistant Chief Attorney I for the six month period, 
along with temporary clerical support, to do the work now 
being done by staff who would be assigned to the Charter 
reform effort. 

Approval of the proposed motion is a policy matter for the 
Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

16 



Memo to Budget Committee 

January 11, 1995 Meeting of Budget Committee 



Item 7 - File 100-94-20 

Department: 

Item: 



Amount: 

Source of Funds: 

Description: 



Department of Parking and Traffic (DPT) 

Hearing requesting release of reserved funds in the 
amount of $206,719 in salaries and $47,928 in fringe 
benefits to fund staffing of 17 positions in the DPT 
Parking Citation Division for the last six months of the 
1994-95 fiscal year. 

$254,647 

FY 1994-95 DPT Budget, Parking Citation Division 
reserve. 

On November 1, 1993 the responsibility for processing, 
administratively reviewing and adjudicating parking 
citations was transferred from the Municipal Court to the 
DPT, pursuant to the requirements of State legislation 
(A.B. 408). Staff was transferred from the Municipal 
Court to the DPT, but compliance with A.B. 408 
necessitated 17 additional full time equivalent (FTE) 
positions, which were provided in a September, 1993 
supplemental appropriation to the FY 1993-94 DPT 
budget. The supplemental appropriation was approved 
with the requirement that the DPT conduct an analysis of 
long-term staffing needs for the newly created Parking 
Citation Division, based on an evaluation of actual 
experience under the new system. 

The DPT submitted the FY 1994-95 budget request 
without such a staffing evaluation, because the new 
system had not been in operation long enough to provide 
workload and productivity data. Therefore, the Board of 
Supervisors reserved half of the salary and fringe benefits 
for the 17 FTE positions, representing the last six months 
of FY1994-95 (1/1/95 - 6/30/95), that had been added to 
supplement the transfers from the Municipal Court, 
pending submission by DPT of a long-term staffing 
analysis to the Budget Committee. The reserve included 
$308,455 in salaries and $71,288 in fringe benefits, for a 
total of $378,743. 

The proposed release of reserve would fund salaries for 
these 17 positions in the DPT's Parking Citation Division 
for the six months from January to June, 1995. The 
required staffing analysis has now been prepared, and is 
on file with the Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

17 



Memo to Budget Committee 

January 11, 1995 Meeting of Budget Committee 

The request includes $206,719 in salaries and $47,928 in 
fringe benefits, for a total release of $254,647 in reserved 
funds. The DPT is requesting release of $124,096 less 
than the $378,743 that was reserved, because savings in 
other Parking Citation Division salaries and fringe 
benefits will cover the balance of funds needed to cover 
these 17 positions for the remainder of FY 1994-95 (See 
Comment No. 4). 

Comments: 1. The DPT has submitted a detailed staffing report, with 

data on workload volume and average time per case, by 
section (such as administrative hearings, field surveys, 
phone inquiries, etc.). As noted above, the report is on file 
with the Board of Supervisors. 

In general, the DPT reports that the workload volume has 
been lower than projected, but the average time per case 
has been higher than projected, so that the current 
staffing level is appropriate. Some adjustments in staffing 
have been made since the Parking Citation Division was 
established to make better use of the available staff. 
Specifically, two clerks were transferred from the 
Administrative Review section to the Direct Customer 
Services section, because the changes in the way citations 
are handled since the passage of A.B. 408 have created a 
high volume of telephone and window inquiries. Another 
two clerical positions that had been transferred from the 
Municipal Court were deleted in the FY 1994-95 budget 
process. In addition, two AA56 Hearing Officer positions 
(out of a total of seven) were deleted. One 1367 Special 
Assistant position was created to supervise the remaining 
five Hearing Officers and one 1406 Sr. Clerk position was 
created to provide clerical support to the Hearing Officers, 
at approximately the same combined cost as the two 
deleted AA56 Hearing Officer positions. 

2. Ms. Kane states that the workload of the Parking 
Citation Division may decrease over time, as drivers 
become familiar with the new system, have fewer 
questions and contest fewer parking tickets (in light of the 
limitations on grounds for dismissal of tickets). Ms. Kane 
advises that the DPT will continue to monitor changes in 
workload of the division. 

3. Ms. Kathryn Hile of the DPT reports that, since the 
administration and adjudication of parking tickets was 
transferred to the DPT, parking ticket revenues have 
increased substantially. Ms. Hile states that in the first 
year of operation (1171/93 - 10/31/94), the Parking Citation 
Division collected a total of approximately $45.5 million in 

BOARD OF SUP ERVISORS 
BUDGET ANALYST 

IS 



Memo to Budget Committee 

January 11, 1995 Meeting of Budget Committee 



revenues, which is $6.2 million, or approximately 16 
percent, more than the $39.3 million that was collected 
during the previous twelve month period (11/1/92 - 
10/31/93). According to Ms. Hile, several factors 
contributed to the increase in revenues, including: (1) 
ticket issuance was hindered during much of the 11/1/92 - 
10/31/93 period because of broken parking meters; (2) an 
amnesty program for parking ticket holders was 
implemented at the end of the first period and the 
beginning of the second period; (3) provisions of A.B. 408 
that make it impossible for drivers to accumulate unpaid 
parking tickets and allowed the DPT to limit the grounds 
under which tickets can be reduced or dismissed to a set 
of specific criteria, thereby increasing full payment of 
parking tickets. Although the implementation of A.B. 408 
was not the only factor in the increase, DPT officials cite a 
14 percent increase in collection rates — the dollars 
collected per ticket issued — (comparing FY 1992-93 with 
FY 1994-95 to date) as further evidence that the new 
system will continue to yield higher revenues than did the 
old system. 

4. The DPT reports that the Parking Citation Division has 
reduced staffing needs, resulting in a one-time savings to 
the Department of $100,736 in salaries and $23,360 in 
fringe benefits, for a total of $124,096 in reserved funds 
that are not needed. Ms. Jocelyn Kane of the DPT states 
that the projected one-time savings will be achieved in the 
Data Entry section, which does not include any of the 17 
positions for which salary and fringe was reserved. 
However, the DPT will use the savings to meet salary 
obligations within the Parking Citation Division, thereby 
reducing the amount of funds needed from reserve. If the 
eight Data Entry Operator positions are deleted in the 
FY1995-96 budget process, as DPT officials plan to do, the 
DPT will need to fund the full salaries of the 17 positions 
directly starting in that fiscal year. 

During early 1994, the DPT requested Proposition J 
approval for contracting out of data entry services in the 
Parking Citation Division. Although the Controller 
approved the request, the Board of Supervisors did not 
take action on the request, after representatives of SEIU 
Local 790 objected to the plan. DPT officials continued to 
have discussions with the union officials. Ms. Jocelyn 
Kane of the DPT states that the union, which represents 
the Data Entry Operators, agreed to withdraw its 
opposition to contracting out the data entry work, 
provided that the DPT transition the effected employees 
to other positions. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

19 



Memo to Budget Committee 

January 11, 1995 Meeting of Budget Committee 

By November 1994, eight 1720 Data Entry Operators in 
the Parking Citation Division were transitioned to other 
available clerical positions within the DPT. As employees 
were transitioned, the DPT began to use the services of 
the Bank of America (which already provides lockbox 
services to the Parking Citation Division), to carry on the 
data entry work that had been performed by transitioned 
Data Entry Operators. Ms. Kane advises that this 
arrangement has been an interim measure used in order 
to avoid delays in citation entry. The cost of this service 
(approximately $23,000 per month, or $138,000 to the last 
six months of FY 1994-95) is deducted by the Bank of 
America from the revenues that the bank credits to the 
City's account. Under this arrangement, the DPT saves 
salary costs of Data Entry Operators, but the City 
receives parking ticket revenues that have been reduced 
by approximately $23,000 per month. 

Because the Bank of America is compensated through 
deductions rather than a direct payment, the DPT did not 
need a supplemental appropriation to amend the contract 
with the Bank of America to include data entry services. 
However, the Budget Analyst recommends that the Board 
of Supervisors require the DPT to submit a request for 
Proposition J approval of the contract amendment. Ms. 
Kane states that the DPT concurs with this 
recommendation. 

Recommendations: 1. Require the DPT to resubmit a request to contract for 

data entry services under Proposition J, which would then 
be subject to legislative approval by the Board of 
Supervisors. Because the proposed release of reserved 
funds does not pertain to data entry staffing or services, 
approve the release of the proposed reserved funds at this 
time. 

2. Direct the Controller to return the $124,096 balance of 
reserved funds to the General Fund. 

3. Require the DPT to provide another analysis of staffing 
needs to the Board of Supervisors by January of 1996, so 
that any future reductions in workload can be reflected in 
the FY 1996-97 DPT budget. Prior to preparing this 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

20 



Memo to Budget Committee 
January 11, 1995 



analysis, the DPT should develop objective standards for 
the amount of time required to perform major tasks, so 
that staff performance can be monitored and evaluated 
against these standards. 




larvey M. Rose 



cc: Supervisor Hsieh 
Supervisor Alioto 
Supervisor Bierman 
President Shelley 
Supervisor Ammiano 
Supervisor Hallinan 
Supervisor Kaufman 
Supervisor Kennedy 
Supervisor Leal 
Supervisor Migden 
Supervisor Teng 
Clerk of the Board 
Chief Administrative Officer 
Controller 
Teresa Serata 
Robert Oakes 
Ted Lakey 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

21 



SPECIAL MEETING 
/// BUDGET COMMITTEE 
BOARD OF SUPERVISORS 
CITY AND COUNTY OF SAN FRANCISCO 



hit* 



TUESDAY. JANUARY 17. 1995 - 1:30 P.M. ROOM 228, CITY HALL 

PRESENT: SUPERVISORS HSIEH, KAUFMAN, BIERMAN 
CLERK: MARY L. RED 

1. File 101-94-48. [Appropriation, Social Services Department) Ordinance 

appropriating $87,273 of Federal Title rVB revenue for contractual services to allow 
the Department of Social Services to develop a family support and preservation 
program for fiscal year 1994-95. (Controller) 

ACTION: Hearing held. RECOMMENDED to full Board meeting of January 17 as 
Committee Report. 



DOCUMENTS DE D " 

AUG 2 7 

SAN FRANCIJ 
PUBLIC LIBR, 






Wfr/N 



CITY AND COUNTY 




Tub Lie Library, (Documents CDept. 
ofs^franc^^-. jamludson 



40ARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642 



January 13, 1995 



/// 
TO: Budget Committee 

FROM: •'.' Budget Analyst 



DOfN'MrM-PC! nppr 

J ^N 2 7995 

SAN FRANCISCO 
PUBLIC LIBRARY 



SUBJECT: January 17, 1995 Special Meeting of the Budget Committee 



Item 



File 101-94-48 



Department: 

Item: 



Amount: 



Source of Funds: 



Description: 



Department of Social Services (DSS) 

Supplemental Appropriation Ordinance appropriating 
$87,273 of Federal Title IVB funds for the Department of 
Social Services to develop a Family Support and Preservation 
Program. 

$87,273 

Federal Title IVB funds - through the California State 
Department of Social Services (SDSS) 

The Board of Supervisors recently approved legislation 
approving a one-year plan developed by the DSS, in 
accordance with State requirements, for the new Family 
Preservation Support Program, which is to be funded by 
Federal Title IVB funds provided through the SDSS (File 
153-94-2). DSS advises that the plan was developed in 
collaboration with a 60-member planning group comprised of 
parents, foster parents, community based organizations, 
neighborhood groups, advocates, members of the clergy, 
foundations, University of California, San Francisco, San 
Francisco State University, and the Department of Public 



Memo to Budget Committee 

January 17, 1995 Special Budget Committee Meeting 

Health. The purpose of the Family Preservation Support 
Program is to provide support services to families at risk or 
in crisis with the objective of either preventing their entry 
into the Child Welfare System or reunifying children, already 
in outside placement, with their families. 

The DSS reports that the Family Preservation Support 
Program will be funded by Federal Title IVB funds for a 
period of five years. The State has advised DSS that the 
amount to be allocated to the City for this purpose for FY 
1994-95 is $87,273. DSS advises that the $87,273 will be used 
for a planning and development process associated with the 
Family Preservation Support Program. Specific Program 
services will be developed based on the assessment of need, 
which will be conducted as a part of the planning and 
development process. 

Budget: The proposed initial one-year budget of $87,273 for the 

Family Preservation Support Program would be expended as 

follows: 



Contract Services 




San Francisco State University (SFSU) 


(for Program planning support) 




Program Staff (.33 FTE) 


$11,040 


Administrative Staff (.10 FTE) 


4,979 


Fringe Benefits 


1,509 


Rent 


800 


Office Supplies 


200 


Professional Services 


10,008 


Administrative Overhead 


5,247 


Miscellaneous 


1,200 



Asian Perinatal Advocates (for technical 
assistance in planning) 

Administrative Staff (.03 FTE) $1,096 



$34,983 



Office Supplies 


867 


Professional Services 


5,000 


Miscellaneous 


4,000 


Mission Housing Development Corp. 




(for technical assistance in planning) 




Office Supplies 


$40 


Copying 


50 


Mileage 


30 


Professional Services 


7,950 


Administrative Overhead 


1,940 


Miscellaneous 


953 


BOARD OF SUPERVISORS 





10,963 



10,963 



BUDGET ANALYST 



Memo to Budget Committee 

January 17, 1995 Special Budget Committee Meeting 



Comments: 



Audrey L. Smith, Inc, (for technical 






assistance in planning) 






Clerical Staff (.10 FTE) 


$1,346 




Office Supplies 


1,200 




Copying 


300 




Professional Services 


17,280 




Miscellaneous 


1,800 


$21,926 


Professional Services 






Technical Writer ( flat fee rate 






for five-year Program plan) 


$3,938 




Program Evaluation (flat fee rate) 


4,500 


8,438 


Total 




$87,273 



1. Ms. Anna Cortez of the DSS advises that the DSS modified 
its existing contracts with SFSU, Asian Perinatal Advocates, 
Mission Housing Development Corp. and Audrey L. Smith, 
Inc. to include the provision of the above-noted services. 

2. Additionally, Ms. Cortez reports that based on the 
recommendation of the program coordinator of the SFSU 
contract, Doctor Griffin of SFSU has been selected as the 
Technical Writer for the five-year Program plan and Doctor 
Gates also of SFSU has been selected to provide the Program 
Evaluation services. 



Recommendation: Approve the proposed ordinance. 



cc: Supervisor Hsieh 
Supervisor Alioto 
Supervisor Bierman 
President Shelley 
Supervisor Ammiano 
Supervisor Hallinan 
Supervisor Kaufman 
Supervisor Kennedy 
Supervisor Leal 
Supervisor Migden 
Supervisor Teng 




*?,/£*__ 



Harvey M. Rose 



Clerk of the Board 

Chief Administrative Officer 

Controller 

Teresa Serata 

Robert Oakes 

Ted Lakey 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



p.ol 

i/7|ir. 

r 



CITY AND COUNTY 




Tub lie Library, CDocuments 1)evt. 

OF SAN FRANCIS^. Jam JudsOtl 




BOARD OF SUPERVISORS 

'^UDGET ANALYST 
1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642 



Kfl/I5fl> 



January 13, 1995 






TO: Budget Committee 

FROM: Budget Analyst 

SUBJECT: January 17, 1995 Special Meeting of the Budget Committee 



D Qrn* /itrviTc^ DEPT. 
JAN 2 01995 

SAN FRANCISCO 
PUBLIC LIBRARY 



Item 



- File 101-94-48 



Department: 



Item: 



Amount: 



Source of Funds: 



Description: 



Department of Social Services (DSS) 

Supplemental Appropriation Ordinance appropriating 
$87,273 of Federal Title IVB funds for the Department of 
Social Services to develop a Family Support and Preservation 
Program. 

$87,273 

Federal Title IVB funds - through the California State 
Department of Social Services (SDSS) 

The Board of Supervisors recently approved legislation 
approving a one-year plan developed by the DSS, in 
accordance with State requirements, for the new Family 
Preservation Support Program, which is to be funded by 
Federal Title IVB funds provided through the SDSS (File 
153-94-2). DSS advises that the plan was developed in 
collaboration with a 60-member planning group comprised of 
parents, foster parents, community based organizations, 
neighborhood groups, advocates, members of the clergy, 
foundations, University of California, San Francisco, San 
Francisco State University, and the Department of Public 



Memo to Budget Committee 

January 17, 1995 Special Budget Committee Meeting 

REVISED 

Health. The purpose of the Family Preservation Support 
Program is to provide support services to families at risk or 
in crisis with the objective of either preventing their entry 
into the Child Welfare System or reunifying children, already 
in outside placement, with their families. 

The DSS reports that the Family Preservation Support 
Program will be funded by Federal Title rVB funds for a 
period of five years. The State has advised DSS that the 
amount to be allocated to the City for this purpose for FY 
1994-95 is $87,273. DSS advises that the'$87,273 will be used 
for a planning and development process associated with the 
Family Preservation Support Program. Specific Program 
services will be developed based on the assessment of need, 
which will be conducted as a part of the planning and 
development process. 

Budget: The proposed initial one-year budget of $87,273 for the 

Family Preservation Support Program would be expended as 
follows: 



Contract Services 




San Francisco State University (SFSU) 


(for Program planning support) 




Program Staff (.48 FTE) 


$21,040 


Administrative Staff (.25 FTE) 


4,980 


Fringe Benefits 


1,510 


Rent 


800 


Office Supplies 


200 


Photocopying 


300 


Administrative Overhead 


4,563 


Miscellaneous 


1,590 


Asian Perinatal Advocates (for technical 


assistance in planning) 




Administrative Staff (.03 FTE) 


$1,096 


Office Supplies 


867 


Professional Services 


5,000 


Miscellaneous 


4,000 



$34,983 



Mission Housing Development Corp. 
(for technical assistance in planning) 

Office Supplies $240 

Copying 300 

Mileage 30 

Professional Services 7,950 

Administrative Overhead 1,490 

Miscellaneous 953 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



10,963 



10,963 



Memo to Budget Committee 

January 17, 1995 Special Budget Committee Meeting 

REVISED 



Audrey L. Smith, Inc, (for technical 
assistance in planning) 



Administrative Staff (.03 FTE) 


$1,346 




Office Supplies 


1,200 




Copying 


300 




Professional Services 


17,280 




Miscellaneous 


1,800 


$21,926 


Professional Services 






Technical Writer ( flat fee rate 






for five-year Program plan) 


$3,938 




Program Evaluation (flat fee rate) 


4,500 


8,438 


Total 




$87,273 



Comments: 



1. Ms. Anna Cortez of the DSS advises that the DSS modified 
its existing contracts with SFSU, Asian Perinatal Advocates, 
Mission Housing Development Corp. and Audrey L. Smith, 
Inc. to include the provision of the above-noted services. 

2. Additionally, Ms. Cortez reports that based on the 
recommendation of the program coordinator of the SFSU 
contract, Doctor Griffin of SFSU has been selected as the 
Technical Writer for the five-year Program plan and Doctor 
Gates also of SFSU has been selected to provide the Program 
Evaluation services. 



Recommendation: Approve the proposed ordinance. 




^/3^_ 



Harvey M. Rose 



cc: Supervisor Hsieh 
Supervisor Alioto 
Supervisor Bierman 
President Shelley 
Supervisor Ammiano 
Supervisor Hallinan 
Supervisor Kaufman 
Supervisor Kennedy 
Supervisor Leal 
Supervisor Migden 
Supervisor Teng 



Clerk of the Board 

Chief Administrative Officer 

Controller 

Teresa Serata 

Robert Oakes 

Ted Lakey 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



//// -±(Z^. DOCUMENTS DEPT 

hQ0,0~7 REGULAR MEETING Wf^ 

BUDGET COMMITTEE AUG 2 1 

BOARD OF SUPERVISORS 



J /6 I & $ CITY AND COUNTY OF SAN FRANCISCO 



WEDNESDAY. JANUARY 18. 1995 - 1:00 P.M. ROOM 228, CITY HALL 

PRESENT: SUPERVISORS HSIEH, KAUFMAN, BIERMAN 
CLERK: MARY L. RED 

1. File 12-95-1. [Impact of Governor's Budget on the City's Budget] Hearing to 
consider the impact of the Governor's proposed budget for fiscal year 1995/96 on 
the budget of the City and County of San Francisco. (Supervisor Hsieh) 

ACTION: Hearing held. Consideration continued to call of chair. 

2. File 100-94-19 . [Anticipated Supplemental Requests] Hearing to consider 
anticipated Supplemental Requests from various departments and the Mayor's 
recommendation concerning these requests. (Supervisor Hsieh) 
(Continued from 12/14") 

ACTION: Hearing held; Continued to January 25. 

3. File 97-94-78 . [Adult Probation Service Reimbursement Fee] Ordinance amending 
Administrative Code by adding Section 8.31-2, authorizing the Adult Probation 
Department to collect an administration fee in the amount of $120.00 for the cost 
of services rendered in processing petitions. (Adult Probation Department) 
(Continued from 1/4/95) 

ACTION: RECOMMENDED. 

4. File 101-94-33.1 . [Appropriation, District Attorney] Ordinance appropriating 
$496,889 from the general fund reserve for salaries and fringe benefits to address 
underfunding in the District Attorney's Office for fiscal year 1994-95; providing for 
ratification of action previously taken; subject of previous budgetary denial. 
(Supervisor Alioto) 

RE-REFERRED TO COMMITTEE FROM FULL BOARD MEETING OF 12/14/94 

ACTION: Continued to January 25 per request of Department. 

5. File 101-94-46 . [Appropriation, Dept. of Public Works] Ordinance appropriating 
and certifying $10,489, Department of Public Works, for Capital Improvement 
Project to cover ten percent overage as per Charter Section 7.203, providing for 
ratification of action previously taken, for fiscal year 1994-95. RO #94104 
(Controller) 

ACTION: RECOMMENDED. 



6. File 101-94-47 . [Appropriation, Dept. of Public Works, $9,578] Ordinance 
appropriating and certifying $9,578, Department of Public Works, for Capital 
Improvement Project to cover ten percent overage as per Charter Section 7.203, 
providing for ratification of action previously taken, for fiscal year 1994-95. RO 
#94143 (Controller) . 

ACTION: RECOMMENDED. 

7. File 170-95-1 . [Airport Surety Bond/Loan Program] Resolution authorizing the San 
Francisco International Airport ("Airport") to obtain letter of credit lines totaling 
up to an aggregate of $2,500,000, which letters of credit will be used to induce 
surety bond companies and financial institutions to provide surety bonds and 
working capital financing to certain Minority/Women/Small Business Enterprises. 
(Supervisors Hsieh, Bierman, Kaufman) 

ACTION: RECOMMENDED. Supervisors Hsieh, Bierman, Kaufman added as 
sponsors. 

8. File 101-91-27.2 . [Release of reserved funds, DPW] Hearing requesting release of 
reserved funds, Department of Public Works, in the amount of $15,700 to repair 
Civic Center Power House, which produces steam to heat City buildings in the 
Civic Center area. (Public Works Department) 

ACTION: Release of reserved funds in the amount of $15,700 approved. FILED. 

9. File 212-95-1 . [Mortgage Credit Certificates] Resolution authorizing an 
application to the California Debt Limit Allocation Committee to permit the 
issuance of mortgage credit certificates. (Supervisor Shelley, Alioto, Hsieh, 
Bierman, Kaufman) 

ACTION: RECOMMENDED. Supervisors Hsieh, Bierman, Kaufman added as 
cosponsors. 

10. File 101-94-50. [Supplemental Appropriation, Mayor's Office] Ordinance 
appropriating $129,300, Mayor's Office, Peninsula Corridor Joint Powers Board, 
from the General Fund Reserve for contractual services to fund installment 
payment for San Francisco's share of start-up costs for fiscal year 1994/95. RO 
#94154 (Supervisors Hsieh, Bierman, Kaufman) 

ACTION: RECOMMENDED. Supervisors Hsieh, Bierman, Kaufman added as 
sponsors. 



61 



CITY AND COUNTY 




Public LiBraru, Documents (Dept. 
Attn: Jane Hudson 

O F SAN FRANCISCO 



/pOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642 



January 13, 1995 



tL 



TO: Budget Committee 

FROM: Budget Analyst 

SUBJECT: January 18, 1994 Budget Committee Meeting 

Item 1 - File 12-95-1 



DOC IMCMTS DEPT. 
JAN 181995 

SAN FRANCISCO 
PUBLIC LIBRARY 



This item is a hearing to consider the impact of the Governor's proposed 
budget for fiscal year 1995-96 on the budget of the City and County of San 
Francisco. Mr. Harrington will comment directly to the Budget Committee on the 
latest known information concerning this matter. 



Memo to Budget Committee 
January 18, 1995 

Item 2 - File 100-94-19 

Note: This item was continued by the Budget Committee at its meeting of 
December 14, 1994. 

Item: Hearing to consider anticipated supplemental appropriation 

requests and Mayor's recommendations. 



Amount: 

Source of Funds: 
Description: 



Pending supplemental appropriations totaling $10,768,872 
have been identified to date, with other expected requests 
being developed by Muni, Public Health and the Department 
of Human Resources. 

General Fund Reserve 

1. The Mayor's Office has provided the following calculation 
of the current status of General Fund Reserves: 

General Fund Reserve $ 5,605,938 

Additional Revenue 11716/94 4,400,000 

Public Health Reserve * 2.850.000 

Total $12,855,938 

* The Public Health Reserve is the result of Mental Health expenditure 
savings during the 1993-94 budget year which have been set aside for the 
opening of the new Mental Health Facility at San Francisco General 
Hospital (i.e. the "R" Facility) during the 1994-95 Fiscal Year. 

2. The Mayor's Office has also provided the following list of 
existing and expected supplemental appropriations and their 
current status: 

Recommended 
Uses Requests by Mayor Status 

District Attorney $1,650,000 $1,650,000 Board 

Sheriff-Operations 690,000 660,000 Board 

Sheriff-Jail Overcrowding 150,000 150,000 Board 

Muni-Shortfall To Be Determined (TBD) TBD Department 

Department of Public Health 

Mental Health - "R" Facility 2,260,000 2,260,000 Board 

Substance Abuse 152,000 152,000 Board 

Forensics Nurses 350,000 350,000 Board 

Medi-Cal Managed Care 125,000 125,000 Department 

Nursing MOU TBD TBD Department 

Center for Special Problems 220,000* 220,000* Mayor 

* See Comments Section on Center for Special Problems. 



BOAR D OF SU P ERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 18, 1995 



Uses 


Requests 


Recommended 
by Mayor Status 


CAO Retirement 


$ 55,000 


$55,000 


Mayor 


Police - Automatic Weapons 


160,000 


160,000 


Department 


Police - Overtime 


600,000 


600,000 


Department 


Court Security 


570,000 


400,000 


Mayor 


Payment in Lieu of Taxes (SFHA) 


1,000,000 


1,000,000 


Controller 


Zero Base Budget 


150,000 


TBD 


Mayor 


Human Resources: 

Workers Compensation 
Employee Relations Division 


275,000 
TBD 


175,000 
TBD 


Mayor 

Department 


Civil Services/Health and Safety 


TBD 


TBD 


Department 


Joint Powers Board (JPB) 


129,300 


129,300 


Board 


Charter Reform 


100,000 


100,000 


Board 


Juvenile Probation 


777,487 


TBD 


Mayor 


Public Defender 


529,000 


TBD 


Mayor 


Recreation and Park 


403,000 


TBD 


Mayor 


Real Estate 


299,877 


TBD 


Mayor 


District Attorney-Family Support Bureau 59,700 


TBD 


Mayor 


Chief Administrative Officer 


23,508 


TBD 


Mayor 


Total 


$10,728,872 


$8,186,300 




General Fund Remaining 
Reserves 


$2,127,066 


$4,669,638 





Comments: 



District Attorney - $1,650,000: Of the requested 
$1,650,000, $1,153,111 has been approved and $496,889 is 
pending before the Budget Committee (see Item 4, File 101- 
94-33.1 of this report to the Budget Committee). 

Sheriff - $660,000 and $150,000: These items for new jail 
and work furlough operations and for jail overcrowding have 
been previously approved by the Board of Supervisors. 

Mental Health "R" Facility - $2,260,000: This represents 
the amount of expenditures that the Department and 
Mayor's Office have determined will be necessary to fund 
fixtures, furnishings and equipment for the new Mental 
Health facility on the SFGH campus to achieve accreditation 
approval and open the facility during the current fiscal year. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 18, 1995 



Substance Abuse - $152,000: Funding added for treatment 
beds during the 1994-95 budget hearings was insufficient to 
carry the program through mid January, 1995 as intended by 
the Budget Committee. 

Forensics Nurses - $350,000: Overspending associated with 
the ten hour shifts worked by forensics nurses. 

Medi-Cal Managed Care - $125,000: expected current fiscal 
year City contribution to the Health Authority established for 
the Managed Care Local Initiative. As previously reported, 
the total City commitment over three years will be $1.0 
million. 

Nursing MOU - To be Determined: As of the writing of 
this report, the Mayor's Office reports that they have not 
been provided with a MOU that has been approved by the 
Nurses. However, the Department of Public Health is now 
projecting that a provision of the MOU regarding the "1% 
pick up" of employee retirement contributions by the City will 
cost approximately $500,000 in 1994-95. 

Center for Special Problems - $220,000: During the 1994- 
95 budget hearings, $400,000 was added to the budget for six 
months operation of the Center for Special Problems. 
According to the Mayor's Office, the Center for Special 
Problems has been operating at a lower cost, with no 
decrease in offender program services, and this additional 
$220,000 is to fund the program as it is currently operating 
for the remainder of the fiscal year. An additional $180,000, 
resulting in a total of $400,000, would come from MediCal 
funding. 

CAO Retirement - $55,000: the Mayor's Office has received 
a supplemental appropriation request in this amount for 
costs related to the retirement of the Chief Administrative 
Officer. 

Police - Automatic Weapons - $160,000: 1994-95 
expenditures to begin arming Police Officers with automatic 
weapons. 

Pobce - Overtime - $600,000: The Police Department's 
unanticipated overtime expenditures related to the 
newspaper strike amounted to approximately $600,000. If 
savings are not achieved over the remainder of the fiscal year 
to offset this expense, a supplemental appropriation may be 
required. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

4 



Memo to Budget Committee 
January 18, 1995 



Court Security - $400,000: This represents the amount of 
expenditure recommended by the Mayor's Office for Court 
Security personnel at the Polk and Folsom facility. The 
funding would also be use to pay anticipated overtime 
expenses related to several upcoming high profile court cases. 

Payment in Lieu of Taxes (SFHA) - $1,000,000: The 1994- 
95 budget was balanced with the inclusion of total Payment 
in Lieu of Taxes (PILOT) revenue in the amount of $1.6 
Million. Of this amount, $600,000 was designated as the 
PILOT for the current fiscal year, and $1.0 million was for 
prior years. The Controller reports that the SFHA has 
budgeted the $600,000 PILOT for 1994-95, but not the $1.0 
million balance for prior years. Also related are current 
negotiations for payment to the City for additional Police 
services. The Controller reports that these matters will be 
brought before the Board of Supervisors in the near future. 

Zero Base Budget - $150,000 (Mayor's Recommendation is 
"To be determined"): Pending supplemental appropriation for 
cost of the Budget Analyst to perform a second Zero Base 
Budget Analysis for the 1995-96 Fiscal Year. 

Human Resources: Workers Compensation - $175,000: 

Estimated costs for restructuring the Workers Compensation 
Division when it is transferred from the Employees 
Retirement System to the Department of Human Resources. 

Human Resources: Employee Relations Division - "To 
Be Determined": The Employee Relations Division (ERD) of 
the Human Resources Department reports that a total of 29 
Memoranda of Understanding must be negotiated between 
now and the end of the Fiscal Year. Each of these separate 
MOU may become the subject of arbitration. Consequently, 
the ERD anticipates staffing needs and legal assistance for 
arbitration cases in an amount that has not yet been 
determined. The Department is now preparing a 
supplemental appropriation request for submittal to the 
Mayor's Office. 

Human Resources: Civil Services/Health and Safety - 
$430,375: Although the amounts are still to be determined, 
HRD expects to submit a supplemental appropriation request 
of approximately $430,375 for underfunded salary costs to 
pay for existing budgeted positions (estimated at $200,000), 
MIS development ($86,875) and health and safety programs 
($143,500), which include a new Federally mandated drug 
testing program. 



BOARD OF SUPERVISORS 

BUDGET ANALYST 

5 



Memo to Budget Committee 
January 18, 1995 



Joint Powers Board (JPB) - $129,300: This request for 
payment of San Francisco's share of the startup costs related 
to the Peninsula Corridor Joint Powers Board is pending 
before the Budget Committee (see Item 10, File 101-94-50 of 
this report to the Budget Committee). 

Charter Reform - $100,000: As of the writing of this report, 
a motion has been recommended by the Budget Committee to 
the full Board of Supervisors to request a supplemental 
appropriation for $100,000 to fund support services for the 
Select Committee on Charter Reform. 

Juvenile Probation - $777,487: To be used for Capital 
Improvement Projects and Facilities Maintenance. 

Public Defender - $529,000: To be used for salaries and 
fringes. 

Recreation and Park - $403,000: To be used for salaries 
and fringes. 

Real Estate - $299,877: To be used for security for sites with 
relocated City Hall tenants, excluding the Courts. 

District Attorney-Family Support Bureau - $59,700: To 

be used as a County match for Equipment. 

Chief Administrative Officer - $23,508: To be used to pay 
for Association of Bay Area Governments (ABAG) dues. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

6 



Memo to Budget Committee 
January 18, 1995 



Item 3 - File 97-94-78 



NOTE: This item was continued by the Budget Committee at its meeting of 
January 4. 1995. 

Department: Adult Probation 

Item: Ordinance amending Administrative Code by adding Section 

8.31-2, authorizing the Adult Probation Department to collect 
an administrative fee for the purpose of reimbursing the 
County for the actual cost of services rendered. 

Description: Under the California Penal Code, after successfully completing 

a grant of probation, clients are permitted to submit a petition 
for the setting aside of a verdict, which requests the dismissal 
of charges against the client, to the Superior Court. 
Alternatively, for clients who have committed felonies and 
have successfully completed a grant of probation, such clients 
may, in certain cases, submit a petition for a change of plea, 
which requests that a felony charge be reduced to a 
misdemeanor charge. Upon the submission of a petition for the 
setting aside of a verdict or for a change of plea, the Adult 
Probation Department is required to prepare a dismissal 
report for the Superior Court on behalf of the client, which 
states the basis for or against the client's request. 

The California Penal Code authorizes the collection of fees 
from persons who petition for a change of plea or for the setting 
aside of a verdict. The Penal Code further provides that this 
fee may not exceed $120 per petition and requires that the 
Board of Supervisors determine the amount of the fee to reflect 
the actual cost of processing petitions. 

The proposed ordinance would amend the San Francisco 
Administrative Code to authorize the Adult Probation 
Department to charge an administrative fee to clients 
petitioning for the setting aside of a verdict or for a change of 
plea which would reimburse the Department for the costs of 
processing petitions and preparing the related dismissal 
reports. The Adult Probation Department has proposed that 
the fees for processing a petition for a change of plea and for 
processing a petition for setting aside a verdict both be set at 
$120, which, as noted above, is the maximum amount allowed 
by law. The revenues generated through the collection of such 
fees would be deposited into the General Fund. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

7 



Memo to Budget Committee 
January 18, 1995 

The following is a breakdown of the Adult Probation 
Department's estimated costs to process petitions and to 
prepare the related dismissal reports: 

Estimated 
Time Needed Hourly 
Per Case Wage, inch 
Description of Task (in hours) Benefits Total 

Initial research, performed by 

Clerk Typist 1 $17.04 $17.04 

Interview and report preparation 

by Senior Probation Officer 4 31.04 124.16 

Transcribing, word processing and 
copying of report by Transcriber 

Typist I 18.66 18.66 

TOTAL 6 $159.86 

Comments: 1. The Adult Probation Department's costs of $159.86 to 

process petitions and prepare the related dismissal reports 
exceed the maximum fee of $120 permitted by the State. 

2. The Chief Adult Probation Officer has the discretion to 
exempt clients from the proposed $120 fee, depending on a 
determination as to the client's ability to pay. 

3. According to Mr. Roy Ellender, Business Manager for the 
Adult Probation Department, in FY 1993-94, the Adult 
Probation Department processed 183 petitions to set aside a 
verdict or to change a plea and prepared the related dismissal 
reports. Based on this amount, the proposed administrative 
fee would have generated $21,960 in additional revenues to the 
City in FY 1993-94 (183 reports x $120 administrative fee). 
However, according to Mr. Ellender, administrative fee 
revenues would vary from year to year, depending on the 
client's ability to pay the proposed $120 administrative fee and 
on the number of petitions filed. The estimated fee revenues 
have not been included in the FY 1994-95 budget. 

4. Mr. Ellender advises that an Amendment of the Whole, 
which will correct various technical inaccuracies contained 
within the legislation, will be submitted to the Budget 
Committee at its meeting of January 18, 1995. 

Recommendation: Approval of the proposed ordinance is a policy matter for the 
Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

8 



Memo to Budget Committee 
January 18, 1995 

Item 4 - File 101-94-33.1 

Note: This item was rereferred from the December 19, 1994, Board of Supervisors 
Meeting. 

Department: District Attorney 

Item: Supplemental appropriation ordinance for salaries and fringe 

benefits; subject of previous budget denial. 

Amount: $496,889 

Source of Funds: General Fund-General Reserve 

Description: As previously reported to the Budget Committee on 

November 30, 1994, the District Attorney's Fiscal Year 1994- 
95 General Fund budget request for Criminal and Civil 
Prosecution and Administration salaries, was reduced by a 
total of $957,750, from $10,966,463 to $10,008,713. 

At the Budget Committee meeting of November 30, 1994, the 
District Attorney requested an additional $1,650,000 
including salaries of $1,377,000, fringe benefits of $255,000 
and training of $18,000. 

Based on the recommendations of the Budget Analyst, the 
Budget Committee recommended that the District Attorney 
be granted $1,153,111 of the $1,650,000 request, including 
salaries of $957,750, fringes of $177,361 and training funds of 
$18,000. Based on the Mayor's budget instructions, this 
amount fully restored the District Attorney's budget to his 
1994-95 budget request. The $1,153,111 request was 
subsequently approved by the Board of Supervisors. 

The Budget Analyst recommended that the remaining 
balance of the $1,650,000 request, or $496,889 be denied. The 
Budget Committee, instead, continued the balance of the 
District Attorney's request of $496,889, including $419,250 in 
salaries and $77,639 in fringe benefits. Further, the Budget 
Committee requested that the Budget Analyst verify the 
savings that the District Attorney would achieve from his 
Weekend Rebooking Program, since the District Attorney 
advised the Budget Committee that he would have to 
eliminate the Weekend Rebooking Program if the Budget 
Committee accepted the recommendations of the Budget 
Analyst. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 18, 1995 



The Budget Analyst has determined the following 
information regarding the Weekend Rebooking Program: 

1. The Weekend Rebooking Program is one component 
of a three component Expedited Rebooking Program 
used by the District Attorney's Office to reduce the 
rebooking time period to one court day (approximately 
24 hours) from the statutorily mandated two-court-day, 
non-expedited system. The other two components of the 
Expedited Rebooking Program are (1) Narcotic Cases 
Rebooking, whereby the head of the Narcotics Unit 
performs rebookings of felony narcotics cases, and (2) 
Expedited Weekday Rebooking, whereby on each 
weekday, a Principal Attorney in the District Attorney's 
Office is detailed to assist in rebooking in order to 
achieve the rebooking within 24 hours. The purpose of 
the Expedited Rebooking Program is to reduce the 
number of County Jail incarcerations. 

2. The rebooking activity of the District Attorney's 
Office results in as many as fifty percent of defendants 
being held on felony charges being released as a result of 
the case being discharged (charges are dropped) or the 
charges being reduced to a misdemeanor, thus 
permitting the defendant to be cited out by the Sheriffs 
Office. Rebooking thus results in a reduced number of 
incarcerations and the Expedited Rebooking Program 
further reduces the number of incarcerations. 

3. According to Ms. Bridget Bane of the District 
Attorney's Office, between 1987 and 1992 there was a 
dedicated Expedited Rebooking Program Unit within the 
District Attorney's Office. However, since 1992, 
prosecution staff within the District Attorney's Office 
have been detailed for service in the Expedited 
Rebooking Program. Ms. Bane has provided the Budget 
Analyst with staffing data showing that approximately 
1.2 FTE positions are dedicated to weekend rebooking 
and approximately 1.2 FTE positions are dedicated to 
expedited weekday rebooking, for a total of 2.4 FTE 
positions, including nonprogram time (training, 
vacations, sick leave, etc.). Ms. Bane further reports that 
approximately 0.6 of a FTE position is dedicated to 
felony narcotics cases in connection with rebooking and 
that approximately 0.75 FTE positions provide support 
to the Expedited Rebooking Program. Personnel costs for 
the attorney and support positions allocated to the 
Expedited Rebooking Program are as follows: 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

10 



Memo to Budget Committee 
January 18, 1995 








Title Classification 


FTE 


Salary at 
Top Step 


Total Annual 
Salarv Costs 


Principal Attorney 8180 
Legal Secretary II 1460 


3.00 
0.75 
3.75 


$98,136 
$48,363 


$294,408 

36.272 

$330,680 



The total estimated annual cost of the Expedited 
Rebooking Program, including $330,680 in salaries and 
$60,184 in fringe benefits, is $390,864. 

4. However, whether the District Attorney's Office 
accomplishes rebooking on an expedited basis within 
approximately 24 hours or within the statutory limit of 
two court days, the number of rebooking cases remains 
the same - the only variable is how quickly the 
rebooking occurs. Since the number of cases is the same, 
the only difference in the staffing required to perform 
rebooking under an expedited or non-expedited process 
is the relative efficiency of each system. The Budget 
Analyst estimates that the maximum additional cost of 
the Expedited Rebooking Program, compared to 
rebooking on a non-expedited basis, is $150,000, 
including the cost of one FTE Principal Attorney 
position. The District Attorney's Office does not concur 
with this estimate and states that the additional cost of 
the Expedited Rebooking Program is $390,864 as shown 
above. 

5. The District Attorney's Office has performed an 
analysis of the costs avoided in calendar year 1994 due 
to Weekend Rebooking Program activities. That analysis 
shows that approximately $407,600 in jail overcrowding 
fines were avoided by such rebooking. The Budget 
Analyst has reviewed that analysis and concurs with 
these approximate savings for calendar year 1994. 

6. The jail overcrowding fine rate in effect through 
November 30, 1994, was $300 per inmate, per day. 
Effective December 1, 1994, the rate for jail 
overcrowding was increased to $2,500 per inmate, per 
day, and is scheduled to increase to $5,000 per inmate 
per day in April of 1995. Sergeant Ridgeway of the 
Sheriffs Department reports that between October 31, 
1994, and January 12, 1995, the City was assessed only 
one fine of $300 for jail overcrowding, which occurred in 
the month of November, 1994. However, Sergeant 
Ridgeway advised that November and December are 
typically light months for incarcerations. Sergeant 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

11 



Memo to Budget Committee 
January 18, 1995 



Comments: 



Ridgeway has provided the Budget Analyst with a list of 
actions taken by the City to alleviate jail overcrowding 
(see Attachment). 

1. Because this request was the subject of previous 
budgetary denial, approval of this request would require a 
two-thirds affirmative vote by the Board of Supervisors. 

2. As previously stated, the District Attorney's Office 
original request of $1,650,000 included salaries of $1,377,000, 
$957,750 of which has already been approved by the Board of 
Supervisors. The FY 1993-94 revised funding for salaries in 
the District Attorney's Office was $11,245,597 ($11,329,642 
less $84,045 for two positions deleted as a result of the 
Budget Analyst's Zero Based Budget recommendations). 
However, the requested amount of $1,377,000 in salaries 
would increase the Department's FY 1994-95 funding for 
salaries to $11,385,713 ($10,008,713 approved in the FY 
1994-95 Budget plus $1,377,000 from the Department's 
requested supplemental). Thus, the Department would be 
funded $140,116 for salaries in FY 1994-95 in excess of the 
amount of its revised FY 1993-94 Budget ($11,385,713 less 
$11,245,597). 

3. Therefore, as a minimum, the proposed supplemental 
appropriation request should be reduced by the amount of 
$165,617 ($140,116 in salaries plus $25,501 in fringe 
benefits), or from $496,889 to $331,272. The District 
Attorney's Office concurs with this reduction. 

4. As previously noted, the Budget Analyst estimates that 
the additional costs of the Expedited Rebooking Program are 
$150,000, including the costs for one Principal Attorney, in 
contrast to the District Attorney's Office estimated additional 
costs of $390,864. 

5. The previous action of the Board of Supervisors, to 
approve supplemental funding in the amount of $1,153,111 of 
the District Attorney's total $1,650,000 request, including 
salaries of $957,750, fringe benefits of $177,361, and training 
funds of $18,000, has already fully restored the District 
Attorney's budget to his FY 1994-95 budget request which 
was submitted consistent with the Mayor's budget 
instructions. Except for the Police and Library Departments, 
which received voter mandates by the San Francisco 
electorate, no other City and County department has received 
such a full budget restoration as has been recommended by 
the Budget Analyst for the District Attorney. However, the 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

12 



Memo to Budget Committee 
January 18, 1995 



District Attorney's Office maintains that it should be funded 
at its revised FY 1993-94 level (see Comment No. 2 above). 



Recommendations: 1. Disapprove this request. 



2. If the Budget Committee does not concur with the above 
recommendation of the Budget Analyst, reduce the proposed 
supplemental appropriation request by $165,617, or from 
$496,889 to $331,272 in accordance with Comment No. 3 
above. The District Attorney's Office concurs with this 
recommendation. 



BOA RD OF SU PERV IS ORS 
BUDGET ANALYST 

13 



JAN-12-85 THU 14:21 



P. 02 
Attachment 



City and County of San Francisco 



OFFICE OF THE SHERIFF 




Michael Hennessey 

SHERIFF 
415-554-7225 



Date: Thursday, January 12, 199$ 

To: Stan Jones 

Budget Analyst's Office 

San Francisco Board of Supervisors 

From: Set. Richard Ridgeway, Financial Services Manager, 
Office Of San Francisco Sheriff 

Rei Changes That Reduce Jail Population 



First of All, I wanted to apologize for not getting this information 
to you sooner. Our department is in the process of packing and 
being moved, while I have been trying to gather the information that 
you requested, obviously, there has been repeated interruptions. 

The programs that are on-going, which have an impact on our reducing 
jail over crowding are as follows: 



a) Bxpansion of SWAP: Allowing more participation, 
bj Bxpansion of County Parole: More inmates eligible, 

c) Accelerated Probation Reports: Reports processed fasted, 
Increase volume. 

d) Continuation of Residential Beds: Inmates removed the ja 
being assessed by the Sheriff's Department and County Pa 
placement. 

e) Cite out of all non-violent misdemeanor warrants: Indivi 
given a court appearance date, rather than waiting in ja 

f) District Attorney re-bookings on Weekends and Evenings: 
those individuals from jail, when the District Attorney 
to drop the charges, 

g) Citation Release: After not meeting the department's 
qualification for cite, the individuals are reviewed by 
Cite", and if they meet their standards, are cited and r 

h) OR* Release on their Own Recognizance, after being revie 
and approved by the judge on duty, the individual is rel 

i) Bail Commissioner 

j) Court Ordered Barly Release: where the inmates serve onl 
their sentence. 



to 

il after 
role for 

dual 
il. 

releases 

intends 



"Super 
eleased. 
wed by 
eased, 

y 70% of 



ROOM 333, CITY HALL 



SAN FRANCISCO, CA 94102 



14 



FAX 415-554 -7050 



Memo to Budget Committee 
January 18, 1995 



Item 5 - File 101-94-48 



Department: 

Item: 



Amount: 



Source of Funds: 



Description: 



Comments: 



Department of Public Works (DPW) 

Supplemental appropriation ordinance appropriating $10,489 
for a capital improvement project to cover ten percent 
overage, in accordance with Charter Section 7.203, and 
providing for ratification of action previously taken. 

$10,489 

Sewer Service Repair and Replacement Fund (funded from 
Sewer Service Charges) 

The Department of Public Works (DPW) reports that the 
proposed supplemental appropriation in the amount of 
$10,489 would be used to pay for contract modifications, 
which exceeded ten percent of the original contract, for the 
Palace of Fine Arts Flooding Control Project. Charter Section 
7.203 requires authorization of the Board of Supervisors if 
the amount of a contract is increased by more than ten 
percent of the original contract amount. 

1. The Palace of Fine Arts Flooding Control Project consists 
of replacing approximately 1,000 feet of undersized storm 
drain along the Palace of Fine Arts parking lot, as well as 
removing and replacing existing pumps, controls and other 
necessary equipment. 

2. A contract in the amount of $134,690 was awarded to the 
low bidder, Shaw Pipeline, Inc. Shaw Pipeline, Inc. is not an 
MBE or WBE firm. Additional work, which was not 
previously included in the contract, was required to complete 
the project. The contract modifications, which are outlined 
below, were performed by Shaw Pipeline, Inc., at an 
additional cost of $23,958. 

3. The budget details of this contract overage above ten 
percent of the original contract amount for the Palace of Fine 
Arts Flooding Control Project are as follows: 



Original Contract Amount 

Contract Modifications: 

Lining of existing damaged sewer pipe 

with polyethylene pipe 



$134,690 



$9,900 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

15 



Memo to Budget Committee 
January 18, 1995 



Removal and replacement of existing 
pumps with two non-clog waste water 
pumps to prevent clogging and flooding 
in Palace of Fine Arts restrooms $7,803 

Installation of tamper-proof metal cover 
for new electrical control panel to 
prevent vandalism, and installation of 
additional conduit for future flooding 
control 1,238 

Additional excavation due to lowering of 
new sewer line elevation in order to 
avoid conflict with Palace of Fine Arts 
water and telephone lines 4,092 

Additional six linear feet of pipeline 
needed @ approximately $154.17 per 
linear foot 925 

Subtotal - Contract Modifications $23,958 

Revised Contract Amount $158,648 



Previously Appropriated Funds for 
Contractual Services (including 10% 
contingency of $13,469) 

Excess of Revised Contract Amount 
Over Previously Appropriated Funds 



148,159 



$10,489 



4. As reflected above, a total of $148,159 was previously 
appropriated for the original contract amount of $134,690 
plus a ten percent contingency of $13,469. The actual 
contract costs of $158,648 include contract modifications that 
resulted in an increase of $23,958 or 17.8 percent greater 
than the original contract amount of $134,690. Therefore, as 
previously noted, Charter Section 7.203 requires the 
authorization of the Board of Supervisors, since the contract 
modifications exceeded ten percent of the original contract 
amount. 

5. DPW reports that the additional work reflected above has 
already begun. Therefore, the proposed ordinance provides 
for ratification of action previously taken. 



Recommendation: Approve the proposed ordinance. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

16 



Memo to Budget Committee 
January 18, 1995 



Item 6 - File 101-94-47 



Department: 
Item: 

Amount: 

Source of Funds: 

Description: 



Comments: 



Department of Public Works (DPW) 

Supplemental appropriation ordinance appropriating $9,578 
for a capital improvement project to cover ten percent 
overage, in accordance with Charter Section 7.203, and 
providing for ratification of action previously taken. 

$9,578 

Sewer Service Repair and Replacement Fund (funded from 
Sewer Service Charges) 

The Department of Public Works (DPW) reports that the 
proposed supplemental appropriation in the amount of 
$9,578 would be used to pay for contract modifications, which 
exceeded ten percent of the original contract, for the 
Zoological Gardens Sewer Repair Project. Charter Section 
7.203 requires authorization of the Board of Supervisors if 
the amount of the contract is increased by more than ten 
percent of the original contract amount. 

1. The Zoological Gardens Sewer Repair Project consists of 
the construction of 10-inch and 12-inch diameter Vitrified 
Clay Pipe (VCP) sewers, 8-inch and 12-inch diameter 
Polyethylene Pipe (PEP) sewers, concrete manholes, 
catchbasins and storm water inlets. 

2. A contract in the amount of $43,669 was awarded to 
Coastal Construction, Inc., an MBE firm. Additional work, 
which was not previously included in the contract, was 
required to complete the project. The contract modifications, 
which are outlined below, were performed by Coastal 
Construction, Inc., at an additional cost of $15,375. 

3. The budget details of this contract overage above ten 
percent of the original contract amount for the Zoological 
Gardens Sewer Repair Project are as follows: 



Contract Amount 

Contract Modifications; 
Additional investigation of utility 
conflicts; removal of concrete 
obstructions and abandoned steel pipe $7,235 



$43,669 



ROARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 18, 1995 



Repair of irrigation lines broken during 
excavation for new sewer 



Installation 
Llama's pen 



of screen on fence at 



Construction of VCP culvert connection 
to new catchbasin in Rhino pen 

Excavation of red rock base material in 
Kangaroo pen and fine grading at 
Kangaroo pen and Rhino pen 

Subtotal - Contract Modifications 

Revised Contract Amount 

Previously Appropriated Funds for 
Contractual Services (including 
contingency) 

Excess of Revised Contract Amount 
Over Previously Appropriated Funds 



$3,433 



1,017 



1,064 



2.626 



$15.375 
$59,044 

49.466 
$9,578 



4. As reflected above, a total of $49,466 was previously 
appropriated for the original contract amount of $43,669 plus 
a contingency of $5,797. The actual contract costs of $59,044 
include contract modifications that resulted in a net increase 
of $15,375 or 35.2 percent greater than the original contract 
amount of $43,669. Therefore, as previously noted, Charter 
Section 7.203 requires the authorization of the Board of 
Supervisors, since the contract modifications exceeded ten 
percent of the original contract amount. 

5. DPW reports that the additional work reflected above has 
already begun. Therefore, the proposed ordinance provides 
for ratification of action previously taken. 



Recommendation: Approve the proposed ordinance. 



BOARD OF SUPERVISORS 
BUDGETJ ANALYST 



Memo to Budget Committee 

January 18, 1995 Budget Committee Meeting 



Item 



- File 170-95-1 



Department: Airport 

Item: Resolution authorizing the San Francisco International 

Airport to obtain letter of credit lines totaling up to an 
aggregate of up to $2,500,000, which will be used to 
encourage surety bond companies and financial institutions 
to provide surety bonds and working capital financing to 
certain Minority/Women/Small Business Enterprises. 

Amount: Up to $2,500,000 

Description: On June 21, 1994, the Airports Commission adopted a 

resolution authorizing the creation and implementation of a 
Minority /Women/Small Business Enterprise (M/VWSBE) 
Bonding Program. The purpose of this Program is to assist 
M/W/SBE contractors and subcontractors in obtaining surety 
bonds and working capital financing to further M/W/SBE 
participation in Airport construction projects. Specific 
services to be provided to M/W/SBEs include (1) the provision 
of training seminars on a regular basis to prepare and assist 
M/W/SBEs to meet the requirements of surety bonding 
companies, (2) the provision of personalized services 
including technical construction and project management 
advice and training, financial and administrative services 
and business development training, (3) referrals to surety 
bonding companies nationwide, (4) training in certain 
techniques to strengthen the controls on cash flows and the 
management oversight on a job and (5) enhancing the ability 
of M/W/SBEs to obtain credit and surety bonds by providing 
financing guarantees to surety companies and/or lending 
banks. 

Mr. Leo Fermin of the Airport advises that the Airport 
recently issued a Request for Proposal (RFP) to six banks 
who would issue the letters of credit on behalf of the 
M/W/SBE firms. The RFP was also advertised in the 
investment industry's "Munifacts" wire service. Responses to 
the RFP are due on January 19, 1995. According to Mr. 
Fermin, the Airport will select one or more of the banks 
based on the lowest letter of credit fee and any other 
applicable fee charged by the bank(s) for the issuance of 
letters of credit. 

Mr. Fermin reports that in order for a bank to issue letters of 
credit on behalf of the M/W/SBE firms, the Airport must 
establish a line of credit with the bank in an amount that 
equals the amount of the requested letters of credit. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

19 



Memo to Budget Committee 

January 18, 1995 Budget Committee Meeting 



Comment: 



Recommendation: 



According to Mr. Fermin, the Airport currently has sufficient 
capital funds budgeted to support $2,500,000 of credit, and no 
further appropriation of funds is necessary for this purpose. 
Mr. Fermin adds that the Airport would not have to deposit 
the $2,500,000 with the bank(s) and, as such, the Airport 
would not lose any interest income in connection with these 
monies. 

Mr. Fermin further reports that he estimates that the fees 
which would be charged by the bank(s) in connection with the 
issuance of letters of credit on behalf of the M/W/SBE firms 
will not exceed $75,000 annually. Mr. Fermin states that 
sufficient funds are available in the Airport's FY 1994-95 
budget to pay for these costs. As such, payment of these fees 
would not have any additional fiscal impact on the Airport's 
budget. 

Mr. Fermin advises that all certified San Francisco M/W/SBE 
firms and all M/W/SBE firms in San Mateo, Alameda, Contra 
Costa, Marin and Santa Clara Counties which are registered 
with the Human Rights Commission (HRC) are eligible to 
participate in the M/W/SBE Bonding Program, which began 
in December of 1994. Mr. Fermin notes that as of the writing 
of this report, two firms are receiving some technical support 
services (not including letters of credit) under this Program. 

Approval of the proposed resolution is a policy matter for the 
Board of Supervisors. 



BOARD OF STTPKRVISORS 
BUDGET^NALYST 



Memo to Budget Committee 
January 18, 1995 

Item 8 -File 101-91-27.2 

Department: Department of Public Works (DPW) 

Item: Requesting release of reserve funds in the amount of $15,700 

to repair the Civic Center Powerhouse on Larkin Street, 
which produces steam to heat City-owned buildings in the 
Civic Center area. 

Amount: $15,700 

Source of Funds: DPW Special Revenue Fund, Real Property Fund Reserve 

Description: In December of 1991, the Board of Supervisors approved a 

supplemental appropriation ordinance in the amount of 
$200,000 for safety improvements to the Civic Center 
Powerhouse, located at 302 Larkin Street. The Civic Center 
Powerhouse produces steam in order to heat City Hall, City 
Hall Annex (where the new courthouse will be located), 
Brooks Hall, Civic Auditorium, the Main Library, the 
Department of Public Health office building (101 Grove 
Street) and the Emergency Hospital. 

Of the $200,000 supplemental appropriation, the Board of 
Supervisors placed $160,000 on reserve, pending the 
selection of contractors and the MBE/WBE status of the 
contractors. In September of 1994, the Budget Committee 
approved the release of $20,000 in reserved funds for 
engineering costs for the Department of Public Works (DPW) 
Bureau of Engineering and for the Real Estate Department, 
thereby leaving a balance of $140,000 on reserve. 

Recently, the condensate return pipeline in the Civic Center 
Powerhouse, which is part of the steam distribution system, 
suffered a break and is in need of repair. The pipe repair 
work will be performed in-house by DPW staff. In addition, 
asbestos must be removed from the pipeline. Through a 
competitive bid process, DPW selected a consultant, SCA 
Environmental, Inc., an MBE firm, to perform asbestos 
abatement consulting services, and a contractor, Synergy 
Environmental, Inc., also an MBE firm, to remove the 
asbestos. DPW is now requesting the release of $15,700 for 
this needed pipe repair and asbestos abatement work. The 
$15,700 request would be expended as follows: 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

21 



Memo to Budget Committee 
January 18, 1995 



Contract ual Services: 

Synergy Environmental, Inc., MBE 

Asbestos abatement 
SCA Environmental, Inc., MBE 

Asbestos abatement consulting 
Subtotal - Contractual Services 



$4,250 
2^250. 



$6,500 



DPW Bureau of Building Repair (BBR): 
Pipe repair work, to be performed by DPW 
Steamfitters (104 hrs. @ $54.73 per hr.) 5,700 

DPW Bureau of Construction Management 

(BCM): 

Construction Inspector (32 brs. @ $65/hr.) $2,080 

Project Manager (3 hrs. @ $80/hr.) 240 

Accountant (2 hrs. @ $45/hr.) 90 

Clerk/Secretary (3 hrs. @ $30/hr.) 9_0_ 

Subtotal - BCM _2,5QQ 

Total $14,700 

Contingency (6.8%) . l.QQQ 

TOTAL FUNDS NEEDED 1,15,700 

Recommendation: Approve the release of reserved funds in the amount of 
$15,700. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

January 18, 1995 Budget Committee Meeting 



Item 9 - File 212-95-1 

Department: 

Item: 



Mayor's Office of Housing (MOH) 

Resolution authorizing an application to the California Debt 
Limit Allocation Committee to permit the issuance of 
Mortgage Credit Certificates. 

Description: The Mortgage Credit Certificate (MCC) Program is designed 

to assist first-time homebuyers in purchasing a single-family 
residence in San Francisco. The Program is directed towards 
households which would not be able to purchase housing 
without assistance, such as a mortgage credit certificate. 
Specifically, the MCC Program provides assistance to first 
time homebuyers by allowing an eligible purchaser to take an 
annual credit against Federal income taxes of up to 20 
percent of the annual interest payments on a single family 
residence. A homebuyer awarded a MCC and eligible for a 
tax credit on the interest expense paid on the mortgage, 
would still be able to deduct for Federal income tax purposes 
the remaining amount of the annual mortgage interest 
payment not claimed as credit. By reducing the Federal 
income tax burden, the individual is left with more 
disposable income with which to cover mortgage payments. 

On September 22, 1993, the Board of Supervisors approved a 
resolution authorizing the Mayor's Office of Housing to 
submit an application to the California Debt Limit Allocation 
Committee (CDLAC) for mortgage credit certificates and to 
have on deposit, in the City's Home Mortgage Assistance 
Trust Surplus Fund, cash in the amount of one percent of the 
allocation requested. Submission of applications to the 
CDLAC is necessary because the Internal Revenue Service 
limits the amount of MCCs that may be issued to local 
government agencies within a State during each calendar 
year. The CDLAC further requires that an applicant have on 
deposit one percent of the amount of the allocation requested. 
According to Mr. Joe LaTorre of the Mayor's Office of 
Housing, this deposit is required to ensure that the issuance 
requirements applicable to mortgage credit certificates are 
met by the local issuing agency, including the requirement 
that the first mortgage credit certificate be issued within 120 
days of receipt of the allocation of mortgage credit certificates 
from the State. In October, 1993, the CDLAC approved the 
application previously submitted by the City which provided 
authorization for the Mayor's Office of Housing to issue 
$11,600,000 of either mortgage credit certificates or mortgage 
revenue bonds. The City elected to issue mortgage credit 
certificates. Mr. LaTorre advises that by electing to issue 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

23 



Memo to Budget Committee 

January 18, 1995 Budget Committee Meeting 



Comments: 



mortgage credit certificates, the amount of the allocation 
from the CDLAC was increased from $11,600,000 to 
$14,500,000, based on the allotment calculation used by the 
CDLAC. Since January, 1994, the Mayors Office of Housing 
has administered the Mortgage Credit Certificate Program, 
assisting approximately 100 low to moderate income 
households in purchasing homes in San Francisco. 

The proposed resolution would authorize the Mayor's Office 
of Housing to submit a second application to the California 
Debt Limit Allocation Committee for an allocation of 
mortgage credit certificates in the amount of $10,000,000. 
The proposed resolution would authorize that $100,000 (1% 
of $10,000,000) be held on deposit in connection with the 
submission of the application to the CDLAC, and would 
authorize the Director of the MOH to certify to CDLAC that 
such funds are available. The deposit of $100,000 shall 
consist of a restriction of cash in the City's Home Mortgage 
Assistance Trust Surplus Fund, established pursuant to the 
Home Mortgage Assistance Trust Agreement of 1982. The 
Surplus Fund is a fund that was created within the Home 
Mortgage Assistance Trust Fund and consists of cash 
accumulated from loan repayments by individuals 
participating under the City's 1982 First Time Homebuyers 
Bond Program. 



1. Mr. LaTorre advises that approval of the proposed 
resolution by the Board of Supervisors must be received by 
the State by no later than February 1, 1995. 



Recommendation: Approve the proposed resolution. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

24 



Memo to Budget Committee 

January 18, 1995 Budget Committee Meeting 



Item 



10 - File 101-94-50 



Department: 
Item: 



Amount: 
Source of Funds: 
Description: 



Mayor's Office 

Supplemental Appropriation Ordinance appropriating 
$129,300 from the General Fund Reserve to fund installment 
payment for the City's share of start-up costs of the 
Peninsula Corridor Joint Powers Board. 

$129,300 

General Fund Reserve 

The Board of Supervisors previously approved a resolution 
ratifying an amendment to the Joint Powers Agreement 
Peninsula Corridor Project modifying the formula under 
which the Joint Power's Board's administrative costs are 
allocated and establishing a formula for apportioning routine 
capital costs; rescinding previous Board Resolution No. 538- 
94 which gave notice to withdraw from the Joint Powers 
Board and urging the Mayor to submit a supplemental 
appropriation for $129,300 to make the first of five payments 
to cover San Francisco's share of the start-up costs. 

On August 20, 1991, the City entered into a Joint Powers 
Agreement (JPA) with the San Mateo County Transit District 
(SamTrans), and the Santa Clara County Transit District 
regarding the Peninsula Corridor Project. The Peninsula 
Corridor Project involves the CalTrain route that currently 
extends from Gilroy to San Francisco. At that time, a Joint 
Powers Board (JPB) was established as the eventual 
successor to the California Department of Transportation 
(Caltrans) to oversee the CalTrain operator, which is 
currently Amtrak. 

The JPB consists of nine members, three of which represent 
the City and County of San Francisco. One member is an 
appointment of the Mayor, one is an appointment of the 
Board of Supervisors and one is an appointment of the Public 
Transportation Commission (PTC). The JPB provides for the 
allocation among the JPB members of the administrative, 
capital and operating expenses in connection with the 
Peninsula Corridor Project. 

Approximately 40 percent of CalTrain's operating costs are 
recovered through fares resulting in a 60 percent annual 
operating deficit. The annual Federal subsidy is subtracted 
from the 60 percent deficit. Based on the amended JPA, the 
balance, after subtracting the Federal subsidy is borne by the 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

January 18, 1995 Budget Committee Meeting 



Counties of San Francisco, San Mateo and Santa Clara based 
on their respective riderships. San Francisco's current 
ridership share is 11.6 percent, San Mateo's is 51 percent and 
Santa Clara's share is 37.4 percent. 

For FY 1994-95, the total estimated administrative costs for 
the JPB, including expenses for contract management, legal 
expenses and marketing, are $5 million. Based on San 
Francisco's current ridership share of 11.6 percent, San 
Francisco's share of these administrative costs is $580,000. 

Additionally, under the amended JPA, costs for capital 
replacement and enhancement projects, that- are not covered 
by outside funding sources (i.e., Federal and State grants) are 
snared equally by all the three counties. The Public 
Transportation Commission estimates that such costs for FY 
1994-95 will total an estimated $700,000. As such, based on 
all three counties sharing these costs equally, San Francisco's 
share of costs would be approximately $233,333. 

Regarding this proposed legislation requesting $129,300, the 
JPB began operations in July of 1992. A total of $5,465,539 
was required for all start-up costs prior to 1992. Of this 
amount, $2,787,425 (51 percent) was paid by San Mateo and 
$2,120,629 (38.8 percent) was paid by Santa Clara County. 
These percentages were based on the sharing arrangements 
at that time. San Francisco has not, as yet, paid for its share 
of these start-up costs, San Francisco's share of the 
$5,465,539 in original start-up costs is $557,485 (10.2 
percent). The three counties have agreed that San Francisco's 
share of the start-up costs of $557,485 plus seven percent 
interest could be made in incremental payments of $129,300 
over the next five years. The proposed supplemental 
appropriation request of $129,300 would provide the first 
installment payment for San Francisco's share of the start-up 
costs for the Peninsula Corridor Joint Powers Board. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

26 



Memo to Budget Committee 

January 18, 1995 Budget Committee Meeting 

Recommendation: Based on the prior policy decision of the Board of 
Supervisors, approve the proposed ordinance. 



/Harvey M. Rose 



[arvey M. Rose 



Supervisor Hsieh 
Supervisor Alioto 
Supervisor Bierman 
President Shelley 
Supervisor Ammiano 
Supervisor Hallinan 
Supervisor Kaufman 
Supervisor Kennedy 
Supervisor Leal 
Supervisor Migden 
Supervisor Teng 
Clerk of the Board 
Chief Administrative Officer 
Controller 
Teresa Serata 
Robert Oakes 
Ted Lakey 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

27 



5 F I/// CfiUii***- * * WO*) DOCUMENTS DEPT. 

REGULAR MEETING fl , , r nn 

»l BUDGET COMMITTEE 
j. L BOARD OF SUPERVISORS 

'/as-/? 5" 



SAN FRA 
CITY AND COUNTY OF SAN FRANCISCO 



WEDNESDAY. JANUARY 25. 1995 - 1:00 P.M. ROOM 228, CITY HALL 

MEMBERS: SUPERVISORS HSIEH, KAUFMAN, BIERMAN 
CLERK: MARY L. RED 

1. File 100-94-19 . [Anticipated Supplemental Requests] Hearing to consider 
anticipated Supplemental Requests from various departments and the Mayor's 
recommendation concerning these requests. (Supervisor Hsieh) 
(Continued from 1/18) 

ACTION: Consideration continued to February 1. 

2. File 101-94-33.1 . [Appropriation, District Attorney] Ordinance appropriating 
$496,889 from the general fund reserve for salaries and fringe benefits to address 
underfunding in the District Attorney's Office for fiscal year 1994-95; providing for 
ratification of action previously taken; subject of previous budgetary denial. 
(Supervisor Alioto) (Continued from 1/18) 

ACTION: Consideration continued to call of the chair. 

3. File 101-94-49 . [Appropriation, Municipal Court] Ordinance appropriating 
$418,502, Municipal Court, of State authorized Special Revenue Funds for 
professional services to allow the Trial Courts to upgrade computer equipment for 
fiscal year 1994-95. RO #94152. (Controller) 

ACTION: Consideration continued to March 1. 

4. File 101-94-51 . [Appropriation, Department of Public Health] Ordinance 
appropriating $151,058, Department of Public Health-Mental Health, from the 
General Fund reserve for medical services contracts to continue Substance Abuse 
Programs through January 15, 1995; providing for ratification of action previously 
taken. RO #94146. (Controller) 

ACTION: Hearing held. RECOMMENDED. 

5. File 101-94-52 . [Appropriation, Department of Public Health] Ordinance 
appropriating $350,000, Department of Public Health-Mental Health, to allow the 
Department to maintain staffing for Jail Health Services for fiscal year 1994-95. 
RO #94145 (Controller) 

ACTION: Consideration continued to February 1. 



6. File 101-94-53 . [Appropriation, Department of Public Health] Ordinance 
appropriating $2,256,466, Department of Public Health-Mental Health, for salaries, 
fringe benefits, professional and other contractual services, materials and supplies 
and equipment to create one (1) position to fund start-up costs for the new mental 
health rehabilitation facility for fiscal year 1994-95. (Department of Public Health) 

ACTION: Hearing held. Amendment of the Whole reflecting budget analyst 
recommendations; adopted. New title . "Ordinance appropriating 
$2,252,066, Department of Public Health-Mental Health, for salaries, 
fringe benefits, professional and other contractual services, materials 
and supplies and equipment to create one (1) position to fund start-up 
costs for the new mental health rehabilitation facility for fiscal year 
1994-95; placing $130,000 on reserve." RECOMMENDED AS AMENDED. 

7. File 102-94-8 . [Public Employment, DPH, Add One Position] Ordinance amending 
Ordinance No. 293-94 (Annual Salary Ordinance, 1994-95) reflecting the addition of 
one position, (Classification 1819 M.I.S. Specialist III) in the Department of Public 
Health, CMHS; companion measure to File 101-94-53. (Department of Human 
Resources) 

ACTION: Hearing held. RECOMMENDED. 

8. File 270-93-6.1 . [Earthquake Emergency Relief Fund Expenditure] Resolution 
approving additional expenditure of $4,860 above the $35,000 placed in reserve in 
Resolution 77-94 and released for expenditure in Resolution 1023-94 from the 
Mayor's Earthquake Emergency Relief Fund for the services of a technical writer 
consultant to modernize and revise the City and County of San Francisco 
Emergency Operations Plan. (Also see Files 270-93-6 & 270-93-3.1.) (Mayor's 
Office of Emergency Services) 

ACTION: RECOMMENDED. 

9. File 28-95-1 . [Emergency Repair, Alladin Terrace Sewer] Resolution authorizing 
the Director of the Department of Public Works to take necessary measures to 
protect the health, welfare and property of the citizens of San Francisco by 
performing the necessary work to replace structurally inadequate sewers in Alladin 
Terrace between Taylor Street and the deadend - $39,610. (Department of Public 
Works) 

ACTION: RECOMMENDED. 

10. File 28-95-2 . [Emergency Repair, Broderick Street Sewer] Resolution authorizing 
the Director of the Department of Public Works to take necessary measures to 
protect the health, welfare and property of the citizens of San Francisco by 
performing the necessary work to replace structurally inadequate sewers in 
Broderick Street between Washington and Jackson Street - $116,815. (Department 
of Public Works) 

ACTION: RECOMMENDED. 

11. File 28-95-3 . [Emergency Repair, Natoma Street Sewer] Resolution authorizing 
the Director of the Department of Public Works to take necessary measures to 
protect the health, welfare and property of the citizens of San Francisco by 
performing the necessary work to replace structurally inadequate sewers in Natoma 
Street between Seventh and Eight Streets - $118,305. (Department of Public Works) 

ACTION: RECOMMENDED. 



12. File 170-95-2. [Sewer Revenue Bonds] Resolution declaring the intent of the City 
and County of San Francisco to reimburse certain expenditures from proceeds of 
future indebtedness; authorizing the Chief Administrative Officer to develop a plan 
of finance; and approving and ratifying previous actions. (Chief Administrative 
Officer) 

ACTION: Amendment of the Whole adopted. New title : "Resolution declaring the 
intent of the City and County of San Francisco to reimburse certain 
expenditures from proceeds of future indebtedness; authorizing the 
Chief Administrative Officer to develop a plan of finance." 
RECOMMENDED AS AMENDED. 

13. File 172-94-47 . [Competitive Bidding of Contracts over $1 million] Hearing to 
review contracts valued over one million dollars not competitively bid. (Supervisor 
Alioto) 

ACTION: Consideration continued to March 1. 



CITY AND COUNTY 




OF SAN FRANCISC 



£ity Report 



BOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642 

January 23, 1995 

TO: Budget Committee 

FROM: Budget Analyst 

SUBJECT: January 25, 1995 Budget Committee Meeting 



Item 1 - File 100-94-19 

Note: This item was continued by the Budget Committee at its meeting of 
January 18, 1995. 

Item: Hearing to consider anticipated supplemental appropriation 

requests and Mayor's recommendations. 



Amount: 



Pending supplemental appropriations totaling $10,728,872 
have been identified to date, with other expected requests 
being developed by the Municipal Railway and the 
Department of Public Health. The Budget Committee has 
requested that a letter be sent to the Mayor in order to obtain 
information as to the amount of the current estimated 
budgetary shortfalls of these two departments. 



Source of Funds: General Fund Reserve 



Description: 



1. The Mayor's Office has provided the following calculation 
of the current status of General Fund Reserves: 

General Fund Reserve $ 5,605,938 

Additional Revenue 11716/94 4,400,000 

Public Health Reserve * 2.850.000 

Total $12,855,938 

* The Public Health Reserve is the result of Mental Health expenditure 
savings during the 1993-94 budget year which have been set aside for the 
opening of the new Mental Health Facility at San Francisco General 
Hospital (i.e. the "R" Facility) during the 1994-95 Fiscal Year. 



Memo to Budget Committee 
January 25, 1995 



2. The Mayor's Office has also provided the following list of 
existing and expected supplemental appropriations and their 
current status: 

Recommended 



Uses 


Requests 


by Mayor 


Status 


District Attorney 


$1,650,000* 


$1,650,000* 


Board 


Sheriff-Operations 


690,000 


660,000 


Board 


Sheriff-Jail Overcrowding 


150,000 


150,000 


Board 


Muni-Shortfall To Be Determined (TBD) TBD 


Department 


Department of Public Health 
Mental Health - "FT Facility 
Substance Abuse 
Forensics Nurses 
Medi-Cal Managed Care 
Nursing MOU 


2,260,000 

152,000 

350,000 

125,000 

TBD 


2,260,000 

152,000 

350,000 

125,000 

TBD 


Board 

Board 

Board 

Department 

Department 


Center for Special Problems 


220,000" 


220,000* 


k Mayor 


CAO Retirement 


55,000 


55,000 


Mayor 


Police - Automatic Weapons 


160,000 


160,000 


Department 


Police - Overtime 


600,000 


600,000 


Department 


Court Security 


570,000 


400,000 


Mayor 


Payment in Lieu of Taxes (SFHA) 


1,000,000 


1,000,000 


Controller 


Zero Base Budget 


150,000 


TBD 


Mayor 


Human Resources: 

Workers Compensation 
Employee Relations Division 


275,000 
TBD 


175,000 
TBD 


Mayor 

Department 


Civil Services/Health and Safety 


TBD 


TBD 


Department 


Joint Powers Board (JPB) 


129,300 


129,300 


Board 


Charter Reform 


100,000 


100,000 


Board 


Juvenile Probation 


777,487 


TBD 


Mayor 


Public Defender 


529,000 


TBD 


Mayor 


Recreation and Park 


403,000 


TBD 


Mayor 


Real Estate 


299,877 


TBD 


Mayor 


District Attorney-Family Support Bureai 


i 59,700 


TBD 


Mayor 


Chief Administrative Officer 


23,508 


TBD 


Mayor 



Total 



$10,728,872 $8,186,300 



General Fund Remaining Reserves $2,127,066 $4,669,638 

* See Comments Section on District Attorney. 

** See Comments Section on Center for Special Problems. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 25, 1995 



Comments: 



District Attorney - $1,650,000: Of the requested 
$1,650,000, $1,153,111 has been approved and $496,889 is 
pending before the Budget Committee (see Item 2, File 101- 
94-33.1 of this report to the Budget Committee). 

Sheriff - $660,000 and $150,000: These items for new jail 
and work furlough operations and for jail overcrowding have 
been previously approved by the Board of Supervisors. 

Mental Health "R" Facility - $2,260,000: This represents 
the amount of expenditures that the Department and 
Mayor's Office have determined will be necessary to fund 
fixtures, furnishings and equipment for the new Mental 
Health facility on the SFGH campus to achieve accreditation 
approval and open the facility during the current fiscal year. 

Substance Abuse - $152,000: Funding added for treatment 
beds during the 1994-95 budget hearings was insufficient to 
carry the program through mid January, 1995 as intended by 
the Budget Committee. 

Forensics Nurses - $350,000: Overspending associated with 
the ten hour shifts worked by forensics nurses. 

Medi-Cal Managed Care - $125,000: expected current fiscal 
year City contribution to the Health Authority established for 
the Managed Care Local Initiative. As previously reported, 
the total City commitment over three years will be $1.0 
million. ' 

Nursing MOU - To be Determined: As of the writing of 
this report, the Mayor's Office reports that they have not 
been provided with a MOU that has been approved by the 
Nurses. However, the Department of Public Health is now 
projecting that a provision of the MOU regarding the "1% 
pick up" of employee retirement contributions by the City will 
cost approximately $500,000 in 1994-95. 

Center for Special Problems - $220,000: During the 1994- 
95 budget hearings, $400,000 was added to the budget for six 
months operation of the Center for Special Problems. 
According to the Mayor's Office, the Center for Special 
Problems has been operating at a lower cost, with no 
decrease in offender program services, and this additional 
$220,000 is to fund the program as it is currently operating 
for the remainder of the fiscal year. An additional $180,000, 
resulting in a total of $400,000, would come from MediCal 
funding. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

3 



Memo to Budget Committee 
January 25, 1995 



CAO Retirement - $55,000: the Mayor's Office has received 
a supplemental appropriation request in this amount for 
costs related to the retirement of the Chief Administrative 
Officer. 

Police - Automatic Weapons - $160,000: 1994-95 
expenditures to begin arming Police Officers with automatic 
weapons. 

Police - Overtime - $600,000: The Police Department's 
unanticipated overtime expenditures related to the 
newspaper strike amounted to approximately $600,000. If 
savings are not achieved over the remainder of the fiscal year 
to offset this expense, a supplemental appropriation may be 
required. 

Court Security - $400,000: This represents the amount of 
expenditure recommended by the Mayor's Office for Court 
Security personnel at the Polk and Folsom facility. The 
funding would also be use to pay anticipated overtime 
expenses related to several upcoming high profile court cases. 

Payment in Lieu of Taxes (SFHA) - $1,000,000: The 1994- 
95 budget was balanced with the inclusion of total Payment 
in Lieu of Taxes (PILOT) revenue in the amount of $1.6 
Million. Of this amount, $600,000 was designated as the 
PILOT for the current fiscal year, and $1.0 million was for 
prior years. The Controller reports that the SFHA has 
budgeted the $600,000 PILOT for 1994-95, but not the $1.0 
million balance for prior years. Also related are current 
negotiations for payment to the City for additional Police 
services. The Controller reports that these matters will be 
brought before the Board of Supervisors in the near future. 

Zero Base Budget - $150,000 (Mayor's Recommendation is 
"To be determined"): Pending supplemental appropriation for 
cost of the Budget Analyst to perform a second Zero Base 
Budget Analysis for the 1995-96 Fiscal Year. 

Human Resources: Workers Compensation - $175,000: 

Estimated costs for restructuring the Workers Compensation 
Division when it is transferred from the Employees 
Retirement System to the Department of Human Resources. 

Human Resources: Employee Relations Division - "To 
Be Determined": The Employee Relations Division (ERD) of 
the Human Resources Department reports that a total of 29 
Memoranda of Understanding must be negotiated between 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

4 



Memo to Budget Committee 
January 25, 1995 



now and the end of the Fiscal Year. Each of these separate 
MOU may become the subject of arbitration. Consequently, 
the ERD anticipates staffing needs and legal assistance for 
arbitration cases in an amount that has not yet been 
determined. The Department is now preparing a 
supplemental appropriation request for submittal to the 
Mayor's Office. 

Human Resources: Civil Services/Health and Safety - 
$430,375: Although the amounts are still to be determined, 
HRD expects to submit a supplemental appropriation request 
of approximately $430,375 for underfunded salary costs to 
pay for existing budgeted positions (estimated at $200,000), 
MIS development ($86,875) and health and safety programs 
($143,500), which include a new Federally mandated drug 
testing program. 

Joint Powers Board (JPB) - $129,300: As of the writing of 
this report, this request for payment of San Francisco's share 
of the startup costs related to the Peninsula Corridor Joint 
Powers Board is pending before the Board of Supervisors. 

Charter Reform - $100,000: As of the writing of this report, 
a motion has been recommended by the Budget Committee to 
the full Board of Supervisors to request a supplemental 
appropriation for $100,000 to fund support services for the 
Select Committee on Charter Reform. 

Juvenile Probation - $777,487: To be used for Capital 
Improvement Projects and Facilities Maintenance. 

Public Defender - $529,000: To be used for salaries and 
fringes. 

Recreation and Park - $403,000: To be used for salaries 
and fringes. 

Real Estate - $299,877: To be used for security for sites with 
relocated City Hall tenants, excluding the Courts. 

District Attorney-Family Support Bureau - $59,700: To 

be used as a County match for Equipment. 

Chief Administrative Officer - $23,508: To be used to pay 
for Association of Bay Area Governments (ABAG) dues. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 25, 1995 

Item 2 - File 101-94-33.1 

Note: This item was continued at the January 18, 1995, Budget Committee 
Meeting. 



Department: 
Item: 

Amount: 
Source of Funds: 
Description: 



District Attorney 

Supplemental appropriation ordinance for salaries and fringe 
benefits; subject of previous budget denial. 

$496,889 

General Fund-General Reserve 

As previously reported to the Budget Committee on 
November 30, 1994, the District Attorney's Fiscal Year 1994- 
95 General Fund budget request for Criminal and Civil 
Prosecution and Administration salaries, was reduced by a 
total of $957,750, from $10,966,463 to $10,008,713. 

At the Budget Committee meeting of November 30, 1994, the 
District Attorney requested an additional $1,650,000 
including salaries of $1,377,000, fringe benefits of $255,000 
and training of $18,000. 

Based on the recommendations of the Budget Analyst, the 
Budget Committee recommended that the District Attorney 
be granted $1,153,111 of the $1,650,000 request, including 
salaries of $957,750, fringes of $177,361 and training funds of 
$18,000. Based on the Mayor's budget instructions, this 
amount fully restored the District Attorney's budget to his 
1994-95 budget request. The $1,153,111 request was 
subsequently approved by the Board of Supervisors. 

The Budget Analyst recommended that the remaining 
balance of the $1,650,000 request, or $496,889 be denied. The 
Budget Committee, instead, continued the balance of the 
District Attorney's request of $496,889, including $419,250 in 
salaries and $77,639 in fringe benefits. Further, the Budget 
Committee requested that the Budget Analyst verify the 
savings that the District Attorney would achieve from his 
Weekend Rebooking Program, since the District Attorney 
advised the Budget Committee that he would have to 
eliminate the Weekend Rebooking Program if the Budget 
Committee accepted the recommendations of the Budget 
Analyst. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

6 



Memo to Budget Committee 
January 25, 1995 



The Budget Analyst has determined the following 
information regarding the Weekend Rebooking Program: 

1. The Weekend Rebooking Program is one component 
of a three component Expedited Rebooking Program 
used by the District Attorney's Office to reduce the 
rebooking time period to one court day (approximately 
24 hours) from the statutorily mandated two-court-day, 
non-expedited system. The other two components of the 
Expedited Rebooking Program are (1) Narcotic Cases 
Rebooking, whereby the head of the Narcotics Unit 
performs rebookings of felony narcotics cases, and (2) 
Expedited Weekday Rebooking, whereby on each 
weekday, a Principal Attorney in the District Attorney's 
Office is detailed to assist in rebooking in order to 
achieve the rebooking within 24 hours. The purpose of 
the Expedited Rebooking Program is to reduce the 
number of County Jail incarcerations. 

2. The rebooking activity of the District Attorney's 
Office results in as many as fifty percent of defendants 
being held on felony charges being released as a result of 
the case being discharged (charges are dropped) or the 
charges being reduced to a misdemeanor, thus 
permitting the defendant to be cited out by the Sheriffs 
Office. Rebooking thus results in a reduced number of 
incarcerations and the Expedited Rebooking Program 
further reduces the number of incarcerations. 

3. According to Ms. Bridget Bane of the District 
Attorney's Office, between 1987 and 1992 there was a 
dedicated Expedited Rebooking Program Unit within the 
District Attorney's Office. However, since 1992, 
prosecution staff within the District Attorney's Office 
have been detailed for service in the Expedited 
Rebooking Program. Ms. Bane has provided the Budget 
Analyst with staffing data showing that approximately 
1.2 FTE positions are dedicated to weekend rebooking 
and approximately 1.2 FTE positions are dedicated to 
expedited weekday rebooking, for a total of 2.4 FTE 
positions, including nonprogram time (training, 
vacations, sick leave, etc.). Ms. Bane further reports that 
approximately 0.6 of a FTE position is dedicated to 
felony narcotics cases in connection with rebooking and 
that approximately 0.75 FTE positions provide support 
to the Expedited Rebooking Program. Personnel costs for 
the attorney and support positions allocated to the 
Expedited Rebooking Program are as follows: 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

7 



Memo to Budget Committee 
January 25, 1995 








Title Classification 


FTE 


Salary at 
Top SteD 


Total Annual 
Salary Costs 


Principal Attorney 8180 
Legal Secretary II 1460 


3.00 
0.75 
3.75 


$98,136 
$48,363 


$294,408 

36.272 

$330,680 



The total estimated annual cost of the Expedited 
Rebooking Program, including $330,680 in salaries and 
$60,184 in fringe benefits, is $390,864. 

4. However, whether the District Attorney's Office 
accomplishes rebooking on an expedited basis within 
approximately 24 hours or within the statutory limit of 
two court days, the number of rebooking cases remains 
the same - the only variable is how quickly the 
rebooking occurs. Since the number of cases is the same, 
the only difference in the staffing required to perform 
rebooking under an expedited or non-expedited process 
is the relative efficiency of each system. The Budget 
Analyst estimates that the maximum additional cost of 
the Expedited Rebooking Program, compared to 
rebooking on a non-expedited basis, is $150,000, 
including the cost of one FTE Principal Attorney 
position. The District Attorney's Office does not concur 
with this estimate and states that the additional cost of 
the Expedited Rebooking Program is $390,864 as shown 
above. 

5. The District Attorney's Office has performed an 
analysis of the costs avoided in calendar year 1994 due 
to Weekend Rebooking Program activities. That analysis 
shows that approximately $407,600 in jail overcrowding 
fines were avoided by such rebooking. The Budget 
Analyst has reviewed that analysis and concurs with 
these approximate savings for calendar year 1994. 

6. The jail overcrowding fine rate in effect through 
November 30, 1994, was $300 per inmate, per day. 
Effective December 1, 1994, the rate for jail 
overcrowding was increased to $2,500 per inmate, per 
day, and is scheduled to increase to $5,000 per inmate 
per day in April of 1995. Sergeant Ridgeway of the 
Sheriffs Department reports that between October 31, 
1994, and January 12, 1995, the City was assessed only 
one fine of $300 for jail overcrowding, which occurred in 
the month of November, 1994. However, Sergeant 
Ridgeway advised that November and December are 
typically light months for incarcerations. Sergeant 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
January 25, 1995 



Comments: 



Ridgeway has provided the Budget Analyst with a list of 
actions taken by the City to alleviate jail overcrowding 
(see Attachment). 

1. Because this request was the subject of previous 
budgetary denial, approval of this request would require a 
two-thirds affirmative vote by the Board of Supervisors. 

2. As previously stated, the District Attorney's Office 
original request of $1,650,000 included salaries of $1,377,000, 
$957,750 of which has already been approved by the Board of 
Supervisors. The District Attorney's Office has stated that its 
objective is to have its FY 1994-95 budget increased to the 
level of the FY 1993-94 revised budget level. The FY 1993-94 
revised funding for salaries in the District Attorney's Office 
was $11,245,597 ($11,329,642 less $84,045 for two positions 
deleted as a result of the Budget Analyst's Zero Based Budget 
recommendations). However, the requested amount of 
$1,377,000 in salaries would increase the Department's FY 
1994-95 funding for salaries to $11,385,713 ($10,008,713 
approved in the FY 1994-95 Budget plus $1,377,000 from the 
Department's requested supplemental). Thus, the 
Department would be funded $140,116 for salaries in FY 
1994-95 in excess of the amount of its revised FY 1993-94 
Budget ($11,385,713 less $11,245,597). 

3. Therefore, since the District Attorney's Office has advised 
the Budget Analyst that its objective is to have its FY 1994- 
95 budget increased to the level of the FY 1993-94 revised 
budget level, as a minimum, the proposed supplemental 
appropriation request should be reduced by the amount of 
$165,617 ($140,116 in salaries plus $25,501 in fringe 
benefits), or from $496,889 to $331,272. The District 
Attorney's Office concurs with this reduction. 

4. As previously noted, the Budget Analyst estimates that 
the additional costs of the Expedited Rebooking Program are 
$150,000, including the costs for one Principal Attorney, in 
contrast to the District Attorney's Office estimated additional 
costs of $390,864. 

5. The previous action of the Board of Supervisors, to 
approve supplemental funding in the amount of $1,153,111 of 
the District Attorney's total $1,650,000 request, including 
salaries of $957,750, fringe benefits of $177,361, and training 
funds of $18,000, has already fully restored the District 
Attorney's budget to his FY 1994-95 budget request which 
was submitted consistent with the Mayor's budget 
instructions. Except for the Police and Library Departments, 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

9 



Memo to Budget Committee 
January 25, 1995 



which received voter mandates by the San Francisco 
electorate, no other City and County department has received 
such a full budget restoration as has been recommended by 
the Budget Analyst for the District Attorney. 



Recommendations: 1. Disapprove this request. 



2. If the Budget Committee does not concur with the above 
recommendation of the Budget Analyst, reduce the proposed 
supplemental appropriation request by $165,617, or from 
$496,889 to $331,272 in accordance with Comment No. 3 
above. The District Attorney's Office concurs with this 
recommendation. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

10 



JAN- 12-95 THU 14:21 



Attachment 



City and County of San Francisco 



OFFICE OF THE SHERIFF 




Michael Hennessey 

SHERIFF 
415-554- 7225 



Date; Thursday, January 12, 199£ 

To: Stan Jones 

Budget Analyst's Office 

San Francisco Board of Supervisors 

From; Set, Richard Ridgeway, Financial Services Manager, 
Office Of San Francisco Sheriff 

Re: Changes That Reduce Jail Population 



First of all, I wanted to apologize for not getting this information 
to you sooner. Our department is in the process of packing and 
being moved, while I have been trying to gather the information that 
you requested. Obviously, there has been repeated interruptions. 

The programs that are on-going, which have an impact on our reducing 
jail over crowding are as follows: 



c) 
d) 



• ) 

n 

h) 



Bxpansion of SWAP: Allowing more participation. 

Expansion of County Parole: More inmates eligible, 

Accelerated Probation Reports: Reports processed fasted 

increase volume. 

Continuation of Residential Beds: Inmates removed the 1 

being assessed by the Sheriff's Department and County P 

placement , 

Cite out of all non-violent misdemeanor warrants: Indiv 

given a court appearance date, rather than waiting in j 

District Attorney re-bookings on Weekends and Evenings: 

those individuals from jail, when the District Attorney 

to drop the charges. 

Citation Release: After not meeting the department's 

qualification for cite, the individuals are reviewed by 

Cite", and if they meet their standards, are cited and 

OR: Release on their Own Recognizance, after being revi 

and approved by the judge on duty, the individual is re 

Bail Commissioner 

Court Ordered Barly Release: where the inmates serve on 

their sentence. 



, to 

ail after 
arole for 

idual 

ail , 
releases 
Intends 



"Super 
released, 
ewed by 
leased, 

ly 70% of 



ROOM 333. CITY HALL 



SAN FRANCISCO, CA 94102 

fomstnl k'/dvr 

11 



FAX 415-554-7050 






Memo to Budget Committee 

January 25, 1995 Budget Committee Meeting 

Item 3 - File 101-94-49 



Department: 
Item: 

Amount: 
Source of Funds: 
Description: 



Municipal Court 

Ordinance appropriating $418,502, for professional services 
to allow the Municipal Court to upgrade computer equipment 
for Fiscal Year 1994-95. 

$418,502 

State-Authorized Automation Fund 

The proposed ordinance would appropriate a total of 
$418,502 to the Municipal Court, including $378,502 for the 
purchase of a portion of the software, equipment, installation 
services, and training needed to upgrade and complete a 
computer network operated by the Municipal Court for 
tracking and processing moving traffic violation cases, and 
$40,000 for an initial study to develop an overall automation 
plan for the Trial Courts (Municipal and Superior Courts) 
together when they move to the new San Francisco 
courthouse, which is expected to be completed in June of 
1997. 

Funding for these items is available from the State- 
Authorized Automation Fund, which is a locally-controlled 
fund established in 1991 to provide funds for automation of 
San Francisco's court functions. The City's Automation Fund 
receives deposits of 2 percent of criminal fines and forfeitures 
from cases in the City's Courts. The balance of the 
Automation Fund, as of January 20, 1995, was $1,375,457. If 
this appropriation is approved, the remaining balance would 
be $956,955. Of the $418,502, requested in this proposed 
ordinance, approximately $60,000 is expected to be 
reimbursed to the City's Automation Fund directly from 
State FY 1995-96 budget allocations for Trial Court funding 
after July 1, 1995 (See Comments below). 

Regarding the computer network upgrade, establishment of 
the moving violations computer system was begun in FY 
1992-93 when, under State law, enforcement of parking 
citations was separated from other traffic violations and 
moved from the Municipal Court to the Department of 
Parking and Traffic (DPT). The requested computer upgrade 
would allow the Municipal Court to separate the moving 
violations databases from the parking databases, and would 
finalize the transfer to DPT of the IBM computer system, 
now used for the City's parking violations enforcement. The 
proposed computer network upgrade would also allow for 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

12 



Memo to Budget Committee 

January 25, 1995 Budget Committee Meeting 

access to traffic case information and data by other public 
agencies including the Police Department, District Attorney, 
and State Department of Motor Vehicles, and for 
establishment of automated E-mail and document transfer 
systems within the Municipal Court. 

Regarding the proposed automation study, the study is to 
evaluate the Trial Courts' (Municipal and Superior Courts) 
existing case management systems, assess technology needs, 
determine the feasibility of modifying the existing systems, 
and prepare an initial automation plan to meet the Trial 
Courts' needs in the new courthouse. One of the goals of the 
automation process is to establish a unified case management 
system for the Trial Courts. A contract in the amount of 
$40,000 to conduct this initial study has been awarded to the 
National Center for State Courts (NCSC), a non-profit 
agency. According to Mr. Ron Ho of the Municipal Court 
Computer Systems Division, NCSC is a recognized expert in 
the areas of court technology and court information systems, 
and is used by court systems nationwide for this purpose. 

The expenditures proposed under this ordinance, including 
both the computer network upgrade for the Municipal Court, 
and the overall automation study for the Trial Courts, have 
been approved by the Electronic Information Processing 
Steering Committee (EIPSC). 

Budget: Computer network upgrade (CINCOM, Inc.) $348,850 

Sales tax @ 8.5% , 29.652 

Sub-total $378,502 

Automation study by NCSC (flat fee) 40.000 

Total $418,502 

Comment: 1. The total cost of hardware, software, installation and 

training for the moving violation computer system for the 
Municipal Court is approximately $1,090,000. This system is 
being funded with $358,502 ($378,502 requested less $20,000 
reimbursement described below) as included in the proposed 
ordinance, plus $730,590 directly from the State as part of 
the San Francisco Trial Court's proposed State budget for FY 
1995-96. According to the Controller's Office, the $730,590 in 
State funds have been approved by the State Trial Courts 
Budgeting Commission, and will be available after July 1, 
1995. According to Mr. Ron Ho of the Municipal Court, of 
this $730,590 in State funds, approximately $20,000 for 
software and communications equipment will be used to 
reimburse the City's Automation Fund that is the source of 
funds for the proposed subject ordinance. The remaining 
$710,590 ($730,590 less $20,000) is for the purchase of 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

13 



Memo to Budget Committee 

January 25, 1995 Budget Committee Meeting 



computer hardware and other equipment and for hiring 
programming personnel for the moving violations system 
which are not part of the proposed subject request. All of 
these items are detailed in the attached memo from Mr. Ho. 

2. The San Francisco Trial Court's proposed State budget for 
FY 1995-96 also includes $66,350 for the study of the Trial 
Courts' automation needs in the new courthouse. This item 
has also been approved and funding will be available from 
the State as of July 1, 1995. According to Mr. Ho, of this 
$66,350 in State funds, an amount of $40,000 will be used to 
reimburse the City's Automation Fund. The remaining 
$26,350 ($66,350 less $40,000) in State funding approved for 
the automation study will be available for further study, and 
for more detailed planning of automation systems for the new 
courthouse as needed, depending on the results of the initial 
work by NCSC, according to Mr. Ho. 

3. The attached memo from Mr. Ho notes that $40,000 for 
the automation needs study and $20,000 for computer 
software, for a total of $60,000, will be reimbursed to the 
City's Automation Fund from the FY 1995-96 State allocation 
of funding for Trial Courts. These funds ($60,000) will 
therefore be deposited to the Automation Fund and will be 
available, subject to review and appropriation by the Board of 
Supervisors, for future automation needs by the Trial Courts 
after July 1, 1995. 

4. According to Mr. Ho, the monies for items that will be 
reimbursed by the State after July 1, 1995 are being 
requested from the City's Automation Fund at this time so 
that the Courts can start the computer upgrade in sufficient 
time to prepare for the final transfer of the parking violations 
function to DPT, planned for July 1995, and, in the case of 
the automation study, so that the study can be carried out in 
a timely manner in connection with the architectural design 
and construction plans for the new courthouse, which are 
currently being developed. 

5. In summary, the proposed ordinance would appropriate 
$418,502 from the City's State-Authorized Automation Fund 
to the Municipal Court for a computer network upgrade and 
an automation study, of which $60,000 will subsequently be 
reimbursed by the State to the City's Automation Fund from 
the Trial Courts' FY 1995-96 Budget after July 1, 1995. The 
net reduction, after reimbursement, to the City's Automation 
Fund would be $358,502 ($418,502 requested less $60,000 
reimbursed), and the net balance in the City's Automation 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

14 



Memo to Budget Committee 

January 25, 1995 Budget Committee Meeting 



Fund, including the reimbursement, would be $1,016,955 
($1,375,457 starting balance less $358,502 net spending). 



Recommendation: Approve the proposed ordinance. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

15 



sf mund or, oomputer d i •_< 95539371 



Municipal Court of San Francisco 

Computer Systems Division 

850 Bryant Street, Room 101 

San Francisco, CA 94103 

(415) 553-9749 



January 23, 1995 



TO: Peg Stevenson, Budget Analyst Office 

FROM: Ron Ho 

SUBJECT: Clarification of Supplemental Request 

Thank you for your considerations and help in bringing this matter to the board. As we 
discussed the $40,000 requested for National Center of State Courts study will be reimbursed 
by the State. The original request from the State was for $66,350 for a five part study. The 
request was submitted to the State last year. The Courts and NCSC agreed to a do only Part 
1/2 for the initial study.for $40,000.00 

The request for the CINCOM products does not conflict with the State request in its entirety. 

The State Funding requests cover the following; 

CPU/Hardware $464,000.00 

A Midrange CPU with peripherals including Disk Storage arrays, tape backup, line 

printers, workstations, open systems (UNIX based) support software, applications 

development software, and network support software to replace the IBM Mainframe. 

The size and footprint of the CPU would be downsized from the IBM system. This 

system would provide all of the necessary compute power to adequately support the 

moving citation processing system. It also has to be able to interconnect to other 

existing CPUs within the Court system for the purposes of inforrnation exchange. 

Software $ 20,000.00 

Application Development Software to support the Moving Citation System. This is to 

include the necessary licenses to run the Operating System (UNIX, OSF compliant), 

Database (CINCOM SUPRA, ORACLE), application Interfaces (COBOL, C++, 4GL 

TOOLS), and networking support (DECNET, ETHERNET, TCP/IP). 

Maintenance $ 82,800.00 

Annual maintenance. This includes the necessary vendor support for the replacement 

CPU and software. This are purchased with the units. 

Communications $ 50,000.00 

Telephone data lines and communications equipment. This equipment is necessary to 

support the communications protocol within the Court system. This will include the 

purchase and maintenance of Telephone Data Lines, Modems, Customer/Data Service 

Units, communication hubs and backplanes, and servers. 

Training $ 20,000.00 

Training and education for staff on the use of replacement CPU operating system, 

networking protocols, and application development environment. 

Employee $ 93,790.00 

One senior programmer/analyst to assist in the conversion, migration and maintenance 

of the Moving Ciatation system application. This application tracks and accounts for all 

of the moving tickets issued within the City and County of San Francisco. There are 



16 



sf mund c% , oompoter d i <-• 95539371 



currently 1.5 million tickets on the system The task at hand includes the conversion 
and migaration of both the data and programs that support the moving 
citationapplication. 

The CINCOM request covers software and includes the following: 

SUPRA Server connectivity modules with Client interfaces to include 
Supra connect, ORDB, OS/2/Oracle/Decnet gateways, 
Supralink, Supra/Oracle TCP/IP, Data Pack, Conversion and Utilities, 
Installation and Training $104,500.00 

SUPRA Client Modules to include APPL, Excel, Client Core, Pathworks 
Protocol, NCF, Ouest/Tool Kit, Oracle Link, SQL Connect, Supra Data Pack 
Interface, Installation and Training $244,350.00 

The Software and Communication portion of the State request is for $70,000. It is estimated 
that maybe $20,000 may be reimbursed to the fund. The portion that would be reimbursed 
include the TCP/IP interfaces, Database Links, and Decnet support 



17 



Memo to Budget Committee 

January 25, 1995 Budget Committee Meeting 



Item 4 -F ile 101-94-51 



Department: 

Item: 



Amount: 
Source of Funds: 

Description: 



Department of Public Health (DPH) 

Ordinance appropriating $151,058, Department of Public 
Health, Division of Mental Health, from the General Fund 
Reserve to pay for medical services contracts for substance 
abuse programs already provided for the period from 
January 1, 1995 through January 15, 1995; providing for 
ratification of action previously taken. 

$151,058 

General Fund Reserve 

The proposed ordinance would appropriate $151,058 from 
the General Fund Reserve to the Department of Public 
Health for payments to contractors for certain substance 
abuse services already provided during the two-week period 
January 1-15, 1995. The services funded under this 
proposed appropriation include outpatient, residential, and 
homeless substance abuse services, and methadone 
maintenance services provided by 15 non-profit service 
providers under contract to DPH. A list of the providers, 
and the amount budgeted to each service, is shown below. 

The services funded under this proposed supplemental 
appropriation were funded in FY 1993-94 by a Federal grant 
of $3,322,167 from the Forfeiture and Asset Seizure Fund. 
The grant expired on June 30, 1994, and no outside 
alternative funding source was found for these services. 

During the FY 1994-95 budget process, the Mayor 
recommended and the Board of Supervisors approved 
$830,541 in the Department of Public Health's FY 1994-95 
budget to fund these services for the three month period 
July 1, 1994 to September 30, 1994. In addition, the Board of 
Supervisors, at that time, earmarked $1,000,000 as part of 
the General Fund Reserve to fund these services for the 
3 1/2 month period from October 1, 1994 to January 15, 1995. 

In August of 1994 the DPH requested a supplemental 
appropriation of the $1,000,000 previously earmarked from 
the General Fund Reserve to pay for the services for the 
3 1/2 month period October 1, 1994 to January 15, 1995 (File 
101-94-20). The Mayor reduced the DPH's request by 
$151,058, to $848,942, and extended the time period for the 
services for only three months, instead of 3 1/2 months, 
from October 1, 1994 through December 31, 1994, with the 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



18 



Memo to Budget Committee 

January 25, 1995 Budget Committee Meeting 

exception of Chemical Awareness and Treatment Services 
(CATS), which was granted full funding to the end of FY 
1994-95 for operation of the McMillan drop-in center for 
homeless substance abusers. The current proposed 
ordinance would appropriate the remaining $151,058 from 
the General Fund Reserve, and allow DPH to pay 
contractors for services already provided from January 1- 
15, 1995. 

The DPH has not identified an available outside funding 
source to continue these substance abuse programs, and, as 
a result, services ceased as of January 15, 1995. 

Budget: The amounts needed for DPH to pay contractors for the 

services provided during the period January 1, 1995 to 
January 15, 1995, are as follows; 

Provider/Service Amount 

18th Street Services $3,061 

Walden House 70,482 

Iris Center 953 

Bay Area Addiction Research and Treatment 18,729 

Horizons 3,061 

Baker Places 3,571 

Haight-Ashbury Free Clinic; Outpatient Detox 12,713 

UCSF Program for AIDS Education & Counseling 6,061 
Bayview-Hunters Point Outpatient Methadone Maint. 10,425 

Westside Outpatient Methadone Maintenance 1,037 

Asian-American Recovery Services 5,101 
Bayview-Hunters Point Center for Problem Drinkers 2,499 

Bayview-Hunters Point Youth Program 4,183 

Haight-Ashbury Free Clinic; Facts on Crack 9.182 

Total $151,058 

Comments: 1. The Federal grant which funded these services in FY 

1993-94 totaled $3,322,167. According to Mr. Jim Curtiss of 
DPH, the total amount which would have been needed if 
these services had continued throughout FY 1994-95 is 
$3,322,166, consisting of; (a) $830,541 previously provided in 
the FY 1994-95 budget, (b) $848,942 previously approved in a 
supplemental appropriation (File 101-94-20), (c) $151,058 
under the proposed supplemental appropriation, and, (d) 
$1,491,625 estimated as the additional amount needed if 
services were to have been provided from January 16, 1995 
through June 30, 1995. If these services were to resume for 
the five month period from February 1, 1995 to June 30, 
1995, the cost would be approximately $1,385,000, based on 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

19 



Memo to Budget Committee 

January 25, 1995 Budget Committee Meeting 

an average monthly cost for these services of approximately 
$277,000 ($3,322,166 divided by 12 months). 

2. Attachment I, provided by DPH, shows a breakout of 
costs per treatment program for; (a) FY 1993-94 totaling 
$3,322,167, (b) the 3 month period from July 1, 1994 to 
September 30, 1994, totaling $830,541, (c) the 3 month period 
from October 1, 1994 to December 31, 1994, totaling $848,942, 
and (d) the two week period from January 1, 1995 to 
January 15, 1995, totaling $151,058. 

3. Attachment II, provided by DPH, describes each of the 15 
substance abuse treatment services funded under this 
proposal (the budget amounts and number of units of 
service listed in Attachment II correspond only to the 3 1/2 
month period from October 1, 1994 to January 15, 1995 
proposed in the DPH's original supplemental appropriation 
request for $1,000,000). 

Recommendation: Based on the Board's prior policy decision to earmark and 
appropriate funds from the General Fund Reserve for these 
services, approve the proposed ordinance. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

20 



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Attachment II 
Page 1 of 7 



BUDGET JUSTIFICATION 

This supplemental appropriation would restore some of the substance 
abuse services lost due to the elimination of the Federal Forfeiture Waiting 
List Reduction Grant. The Grant for FY 1993-94 of $3,322,167, funded a 
variety of substance abuse treatment programs including Methadone 
Maintenance, outpatient, residential and homeless services. 

The Mayor and the Board of -Supervisors has placed $830,541 in the FY 
1994-95 Community Substance Abuse Services (CSAS) budget for three 
months continuation of these programs. In addition, the Board of 
Supervisors placed $1,000,000 on reserve to be used for an additional 
three and one-half months of continued services in the event no other 
funding could be found. CSAS has diligently pursued all other revenue 
sources but has not been successful in obtaining alternative funding. 

This request for a supplemental appropriation seeks to release these funds 
from reserve and use the funds to restore services for an additional three 
and one-half months to the following specific programs: 



18th Street Services $18,061 - 3 1/2 months funding 

Restores 481 service units of outpatient treatment to 30 individuals. 

This program provides outpatient substance abuse treatment (individual 
counseling and group therapy) for gay and bisexual men. Information, 
education and prevention comprise major elements of the program with 
special emphasis on the substance abuse aspects of the HIV/AIDS 
epidemic. 18th Street Services also provides housing for AA, NA, 
Codependency anonymous and Sex and Love Addicts Anonymous meeting. 
Outreach is conducted to the gay and bisexual community, including 
indigent population, for safe sex practices and prevention measures. At 
the core of their program is active support and 12 step programs. Their 
services are available to gay and bisexual men regardless of ability to pay. 



22 



Attachment II 
Page 2 of 7 



Asian American Recovery Program $30,101 - 3 1/2 months 
funding 

Restores 460 bed days of residential treatment to 6 individuals. 

AARS is a voluntary, long term, residential drug and alcohol treatment 
program. As a drug-free, long-term program, individuals (both male and 
female) are provided with a rigorous structure of work and clinical 
activities. The program consists of individual, group, and family counseling 
along with educational and vocational activities and development within a 
supporting multicultural environment. The program philosophy is based 
on a therapeutic community model utilizing behavioral and problem 
solving approaches. Its primary goal and objective is to provide support 
and opportunity for Asian/Pacific Islanders and others to learn to function 
successfully as responsible substance abuse free individuals. 



Bay Area Addiction, Research and Treatment (BAART) 
Geary /Townsend Clinics $110,529 - 3 1/2 months funding 

Restores 7,471 service units of outpatient treatment including Methadone 
Maintenance to 108 individuals. 

These programs have been developed from the expressed needs of the 
clients themselves. Historically, methadone programs were tailored to the 
needs of older male, chronic heroin users, and did little to provide for the 
increasingly female and younger population admitted to treatment in 
recent years. BAART programs emphasize individualized treatment, 
family treatment, women's needs including high risk obstetrical and 
pediatric care for the passively addicted neonate, vocational and academic 
training and education, and prevention of AIDS among the clients enrolled 
in our programs. Beyond the scope of methadone maintenance services, 
the BAART program has developed and implemented several innovative 
treatment components, including sedative-hypnotive detoxification, 
crack/cocaine/stimulant abuse treatment, aftercare services, primary 
medical care, family counseling, education and interventions to reduce risk 
behavior among intravenous drug users, and AIDS antibody screening. In 
addition to Methadone, comprehensive psychological services are offered 
to clients including crisis intervention, a variety of weekly groups, 
individual, family, and marriage counseling. A complete medical health 
assessment is done on every client entering the program, and referrals are 
made as needed. Goals of the program include: attracting heroin addicts 
into treatment, Prevention Strategy Code(s). 



Attachment II 
Page 3 of 7 



Baker Places, Inc/Acceptance Place $21,071 - 3 1/2 months 

funding 

Restores 144 bed days of residential treatment to 4 individuals. 

Baker Places is committed to providing a comprehensive residential 
treatment program for people whose lives are disrupted or impaired 
because of their substance abuse and attendant problems, including AIDS 
related and psychiatric icomplications. A home-like facility is maintained 
to provide food, shelter, and rehabilitation services in a community-based, 
peer-group oriented, clean and sober living environment. The principles of 
social rehabilitation will be applied to support", this purpose. Individual 
and group counseling, education and recreational services, and linkage 
with health, social, vocational, and other support services will be provided. 
Systematic supervision and evaluation of services will be used to assure 
the highest quality of professional care, and the program operations will be 
managed in a responsible, accountable manner. 



Bay View Hunters's Point/Center for Problem Drinkers $14,749 - 3 1/2 
months funding 

Restores 364 service units of outpatient treatment to 28 individuals. 

This program provides counseling services to individuals who are poly drug users and 
are unable to cease using alcohol and cocaine without therapy. The program targets 
individuals who are residents of Bayview Hunter's Point, Visitation Valley, OMI, 
Porrero Hill and all areas of South of Market Street. 



Bayview Hunter's Point/Youth Counseling $24,683 - 3 1/2 
months funding 

Restores 358 service units of outpatient treatment to 24 individuals. 

This program provides prevention services to youth population of Bayview 
Hunter's Point, OMI, Visitation Valley, Potrero Hill and Sunnydale in order 
to curtail or even eliminate substance abuse. Specific activities include 
recruitment of 66 youths and young adults from target population to 
participate in psychological counseling and nutritional assessment. 
Counseling services are conducted in 1-hour daily sessions, 5 days a week. 
Parents and guardians also receive 2-hour counseling sessions per month. 



24 



Attachment II 
Page 4 of 7 



Bayview Hunter's Point/Methadone Maintenance $61,517 - 3 1/2 
months funding 

Restores 1,654 service units of outpatient treatment including Methadone 
Maintenance to 30 individuals. 

The Bayview Methadone Treatment program provides affordable 

treatment and prevention services for heroin and polydrug abusing people. 

The outpatient program involves stabilization with a daily methadone 

dosage. This allows clients the opportunity to reconstruct a drug free 

lifestyle. Preparation for the drug free lifestyle includes a gradual 

withdrawal from methadone to prevent side effects. Counseling and health 

care are an integral part of the services provided to clients. Counselors 

provide treatment direction and assist with referrals to employment, 

education, and other health services. The Bayview HIV risk reduction 

program is integrated, into the methadone program. The goal is to reduce 

the risk of HIV transmission, the risk to sexual partners of injection drug 

users, and the risks of needle sharing practices. The on site health center 

offers primary care as well as HIV testing, case management and HIV 

specific health services target the African American and other minority 

populations for San Francisco's Bayview-Hunter's Point district. 



CATS-Chemical Awareness and Treatment Services $108,587 
1/2 months funding ' 

Restores 8,967 units of drop-in center services to 8,967 individuals. 



The contractor received Ryan White funds which will be used to back-fill 
lost Forfeiture Grant funds. However, the agency lost other State Grant 
funding which supports the McMillian Center. This request would allow 
the McMillian Center to continue current level (24-Hour operation) of 
services through June 30^995. 

This program targets Homeless men and women and provides a 24-hour 
drop-in facility with services that include: medical and psycho-social 
assessments; referrals to appropriate substance abuse and other health 
and social services (both emergency and non-emergency); stabilization 
opportunities and social/recreational activities. Voluntary facilitated 
support groups are available every day. 



Attachment II 
Page 5 of 7 



Haight Ashbury Free Medical Clinics Outpatient Detox $75,020 - 
3 1/2 months funding 

Restores 1,331 service units of outpatient treatment to 55 individuals. 

The program has an established 24-year history of providing the City for 
substance abusers. This includes full medical and psychiatric outpatient 
services which provide medical symptomatic detoxification, plus dual 
diagnosis and HIV disease treatment. Their goals are to reduce or 
eliminate drug abuse by clients, to increase vocational skills and 
employment prospects, to expand the Project's treatment capabilities, to 
increase clients' awareness of HIV disease and their risk-reduction 
response, and to maintain program use by a clientele representative of the 
City's ethnically diverse drug using population. Our objectives are (1) to 
deliver at least 1,331 units of service to substance-abuser clients; (2) to 
provide employment counseling to at least 15% of employable, 
unemployed clients; (3) to provide 18 hours of staff training; (4) to carry 
out HIV risk assessment for at least 95% of new or readmitted clients; (5) 
to provide 467 hours of skills training relevant to HIV risk reduction; (6"* 
to substantially eliminate illicit Prevention Strategy Code(s) drug use for at 
least 80% of clients who remain in treatment for more than one week. 



Haight Ashbury Free Medical Clinic- Glide Church Project 
$54,182 - 3 1/2 months funding 

Restores 2,322 service units of outpatient treatment to 130 individuals. 

This program's methodology and activities include daily support groups, 
drug intervention meetings, daily individual counseling, weekly classes in 
African history, job training, referrals for generation graduation and 
money management training. The goal is to establish culturally relevant 
and economically assessable drug treatment services that lead to self- 
esteem and sobriety for the African American. The services that are 
provided are daily groups, individual counseling, weekly classes in health . 
African history and substance education and sanctuary activities. 

Horizons Unlimited $18,061 - 3 1/2 months funding 

Restores 632 service units of outpatient treatment to 10 individuals. 

Horizons Unlimited through its Juventud substance abuse treatment 
program provides counseling services (individually and family). The goal 



26 



Attachment II 
Page 6 of 7 



of the program is to reduce substance abuse in the individual with a goal 
of abstinence. The target population is Hispanic youth and young adults. 



IRIS Center $5,626 - 3 1/2 months funding 

Restores 100 service units of outpatient treatment to 8 individuals. 

The program provides women/lesbians in San Francisco who have 
substance abuse problems with counseling services that will reduce their 
incidence of drug abuse and enable them to lead healthy and productive 
lives. The program's activities increase in the social, psychological, and 
behavioral functioning of the IRIS Project clients. 

The IRIS Center reaches a diversity of women from different backgrounds 
and lifestyles, particularly Women of Color and lesbian women. The 
program provides treatment to these women, especially to women of 
childbearing age at risk for pregnancy and to lesbians with chemical 
dependency problems through group counseling services. The program 
provides group counseling relating to drug and alcohol abuse and 
addiction, clean and sober lifestyles, self-esteem. The program's objective 
is that at least 70% of the clients who complete the IRIS Project Program 
will have stayed clean and sober for at least 30 days before completing the 
program. 



UCSF SFGH Substance Abuse Services PACE Program $35,768 - 3 
1/2 months funding 

Restores 962 service units of outpatient treatment including Methadone 
Maintenance to 20 individuals. 

This treatment program specializes in treatment and prevention services 
for heroin addiction among the HIV infected population. This outpatient 
program involves stabilization with a daily methadone dosage. This allows 

clients the opportunity to reconstruct a drug free lifestyle and to address 
their HIV related issues. Preparation for the drug free lifestyle includes a 
gradual withdrawal from methadone to prevent side effects. Counseling 
and health care are an integral part of the services provided to clients. 
Counselors provide treatment direction and assist with referrals to 
employment, education, and other health services. The HIV risk reduction 
program is integrated into the methadone program. The goal is to reduce 



Attachmp n t fl 
Page 7 of 7 



the risk of HIV transmission, the risk to sexual partners of injection drug 
users, and the risks of needle sharing practices. 



Walden House/Therapeutic Community $415,928 - 3 1/2 months 
funding 

Restores 5,1 10 bed days of residential treatment to 50 individuals. 

Walden House residential program provides services 24 hours a day, 7 
days a week. The program also serves dually diagnosed clients, and clients 
with HIV disease. The program consists of orientation, therapeutic 
community involvement, and aftercare. The program serves young adults, 
adults and have an in-house school and on the job training programs. 



Westside-Methadone Treatment Program $6,117 - 3 1/2 months 
funding 

Restores 684 service units of outpatient treatment including Methadone 
Maintenance to 12 individuals. 

Westside Methadone Treatment program provides affordable treatment 
and prevention services for heroin and polydrug abusing people. The 
outpatient program involves stabilization with a daily methadone dosage. 
This allows clients the opportunity to reconstruct a drug free lifestyle. 
Preparation for the drug free lifestyle includes a gradual withdrawal from 
methadone to prevent side effects. Counseling and health care are an 
integral part of the services provided to clients. Counselors provide 
treatment direction and assist with referrals to employment, education, 
and other health services. The Westside HIV risk reduction program is 
integrated into the methadone program. The goal is to reduce the risk of 
HIV transmission, the risk to sexual partners of injection drug users, and 

the risks of needle sharing practices. The on site health center offers 
primary care as well as HIV testing, case management and HIV specific 
health services target the African American and other minority 

populations for San Francisco's Western Addition. 



Memo to Budget Committee 
January 25, 1995 

Item 5 - File 101-94-52 



Department: 

Item: 

Amount: 
Source of Funds: 
Description: 



Department of Public Health (DPH) 

Community Mental Health and Substance Abuse Services 

Forensic Services Division 

Supplemental appropriation ordinance appropriating 
$350,000 to allow the Department of Public Health (DPH) to 
maintain staffing for Jail Health Services for FY 1994-95. 

$350,000 

General Fund General Reserve 

The Forensic Services Division of the Department of Public 
Health (DPH) is required to provide health services for the 
San Francisco County Jail system, in accordance with (a) a 
Federal Consent Decree (Stone vs. the City and County of 
San Francisco) and (b) State Title 15 regulations,. 

In October of 1994, the Forensic Services Division reported 
that it was anticipating a shortfall of approximately $920,000 
in its permanent salaries, fringe benefits and other personnel 
accounts for FY 1994-95. DPH submitted a supplemental 
appropriation request in the amount of $2,759,047, which 
included $500,000 to partially offset this shortfall. However, 
the Mayor reduced the portion of the supplemental 
appropriation request that was to offset the funding shortfall 
by $350,000 to $150,000, which was approved by the Board of 
Supervisors, thereby leaving an estimated funding gap of 
$770,000 ($920,000 less $150,000). , 

In order to further offset this funding gap, DPH changed its 
mix of staffing in the jails by replacing some Registered 
Nurses with Licensed Vocational Nurses, who are paid at a 
lower wage than Registered Nurses. In addition, DPH 
eliminated the overlapping ten-hour shifts for nurses in the 
jails. According to DPH, these two measures combined will 
save DPH an estimated $200,000 in FY 1994-95, without 
jeopardizing the quality of care or the terms of the Consent 
Decree or Title 15 regulations. 

The proposed supplemental appropriation request would 
appropriate $350,000 for permanent salaries to partially 
offset the remaining estimated funding shortfall in DPH's 
Forensic Services Division of $570,000 ($770,000 less 
$200,000). 



B OARD O F SUPERIOR S 
BUDGET ANALYST 



29 



Memo to Budget Committee 
January 25, 1995 



Comments: 



Category 



1. The following table, based on information provided by 
DPH, shows a breakdown of the Forensic Services Division's 
actual and projected expenditures for personal services for 
FY 1994-95 and the estimated funding surplus or shortfall in 
each of these accounts. 

Actual Projected Estimated 

Revised Expenditures Expenditures Funding 
FY 1994-95 7/1/94 to 1/1/95 to Surplus 

Budget 12/31/94 6/30/95 (Sh ortfall) 



Permanent Salaries - Misc. 
Permanent Salaries - Nurses 
Overtime 
Holiday Pay 
Premium Pay 
Temporary Salaries 
Temporary Salaries - Nurses 
Mandatory Fringe Benefits 
Other Fringe Benefits 
Total - Personal Services 



$3,263,591 

4,515,891 

65,118 

151,288 

592,112 

209,205 

1,516,206 

1,663,060 

209.227 



$1,165,889 

2,166,952 

65,585 

66,903 

296,061 

108,516 

1,037,288 

669,870 

116.596 



$1,424,501 

2,110,133 

97,954 

84,385 

323,462 

113,395 

1,220,169 

775,993 

73.269 



$673,201 
238,806 
(98,421) 

(27,411) 
(12,706) 
(741,251) 
217,197 
1 9,362 



$12,185,698 $5,693,660 $6,223,261* $268,777 



* Projected expenditures of $6,223,261 for the last six months of FY 1994-95 
are greater than the actual expenditures of $5,693,660 for the first six 
months of FY 1994-95 because of the addition of 40 positions in the Forensic 
Services Division in November of 1994, as approved by the Board of 
Supervisors (Files 101-94-21 and 102-94-4). 

2. As reflected in the table above, the Budget Analyst has 
determined that the Forensic Services Division has a 
projected surplus of $268,777 in its personal services 
accounts for FY 1994-95. Based on the data that has been 
provided by DPH to the Budget Analyst to date, the proposed 
supplemental appropriation should be disapproved. 
However, Mr. Larry Doyle of DPH has requested that this 
item be continued to the Budget Committee meeting of 
February 1, 1995, in order to provide the Budget Analyst 
with additional data. 



Recommendation: 



As requested by Mr. Doyle, continue this item to the Budget 
Committee meeting of February 1, 1995. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

30 



Memo to Budget Committee 
January 25, 1995 

Items 6 and 7 - Files 101-94-53 and 102-94-8 



Department: 



Items: 



Amount: 
Source of Funds: 



Description: 



Department of Public Health (DPH) 

Community Mental Health and Substance Abuse Services 

Item 6, File 101-94-53 - Supplemental appropriation 
ordinance appropriating $2,256,466 for salaries, fringe 
benefits, professional and other contractual services, 
materials and supplies, and equipment to fund start-up costs 
for the new Mental Health Rehabilitation Facility for FY 
1994-95. 

Item 7, File 102-94-8 - Ordinance amending the 1994-95 
Annual Salary Ordinance to reflect the addition of one 
position in the Department of Public Health, Community 
Mental Health and Substance Abuse Services. 

$2,256,466 

General Fund Public Health Reserve - carried forward from 
Community Mental Health and Substance Abuse Services' 
FY 1993-94 budget 

In 1987, the San Francisco electorate approved the issuance 
of General Obligation bonds for the purposes of building a 
Mental Health Skilled Nursing Facility (Rehabilitation 
Facility) on the grounds of the San Francisco General 
Hospital (SFGH) campus. This facility is a three-level 
psychiatric hospital which consists of a 170-bed adult unit, a 
15-bed adolescent unit, family rooms, medication rooms, 
examination rooms, offices, classrooms, a gymnasium and an 
outdoor recreational area. The construction of the Skilled 
Nursing Facility was completed in December of 1994 and the 
facility is scheduled to open in the spring of 1995. The 
facility must be fully equipped and operational prior to 
receiving its operating license. 

The Division of Community Mental Health and Substance 
Abuse Services reduced its institutional care expenses in FY 
1993-94 so that sufficient funding could be set aside to fund 
the one-time start-up costs associated with the Skilled 
Nursing Facility. The Controller has certified that these 
funds are available for appropriation from a Public Health 
Reserve in the amount of $2,850,000, established for the 
purposes of funding the start-up costs for the Skilled Nursing 
Facility. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



31 



Memo to Budget Committee 
January 25, 1995 



The proposed supplemental appropriation ordinance (File 
101-94-53) would appropriate $2,256,466 from the previously 
established $2,850,000 Public Health Reserve, as follows: 



Permanent Salaries 


$54,313 


Mandatory Fringe Benefits 


12,775 


Professional Services 


370,180 


Non-Personal Services 


31,680 


Materials and Supplies 


1,066,846 


Equipment Purchase 


720.672 


Total 


$2,256,466 



The following are descriptions of each of the foregoing 
funding requests. 

Permanent Salaries $54,313 

This amount would: (1) fund $20,509 for the salary of one 
new 1819 Management Information Systems (MIS) Specialist 
III position, at a biweekly salary at Step Two of $1,953, for 
10.5 pay periods; and (2) provide $33,804 in salary monies for 
two existing but unfunded 1818 MIS Specialist II positions 
which were not filled due to required salary savings, at a 
biweekly salary at Step Two of $1,610, for 10.5 pay periods. 
These three MIS positions would be funded for the period 
from February 7, 1995 through June 30, 1995, subject to 
Board of Supervisors approval. These positions would 
provide MIS support for installation, training and other 
start-up activities related to the Skilled Nursing Faculty's 
computer system and would also provide on-going support 
and maintenance for the system once the Skilled Nursing 
Facility becomes operational. DPH has provided job 
descriptions (see Attachment I), which specifically outline the 
responsibilities of each of these three MIS positions. 

Fringe Benefits $12,775 

This amount is equivalent to 23.5 percent of salaries. 

Professional Services $370,180* 

The Board of Supervisors previously approved a sole source 
contract between DPH and Shared Medical Systems 
Corporation (SMS) to implement a Management Information 
System (File 172-94-32) in order to link the District Health 
Centers, San Francisco General Hospital (SFGH), Laguna 
Honda Hospital (LHH), the clinical laboratories, Radiology, 
Mental Health and other DPH sites. In addition, functions 
performed by the MIS include patient registration, 
appointment scheduling, billing, service orders, lab results, 
patient data, eligibility information and clinical records. 
SMS's services include the installation and use of SMS 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

32 



Memo to Budget Committee 
January 25, 1995 



proprietary software, network installation and use, training 
and education, software upgrades, interfaces with additional 
locations and other services. 

The resolution which approved this contract with SMS 
authorized a maximum of $18,212,538 to be paid to SMS 
through FY 1999-2000. In addition, the contract included an 
option to expand the MIS to connect the Mental Health 
Skilled Nursing Facility at an additional cost not to exceed 
$3,106,488, for a total cost of $21,319,026 through FY 1999- 
2000. The contract with SMS contains fiscal year budget 
caps for each year from FY 1994-95 through FY 1999-2000, 
which are based on both system specifications and projected 
use of the system. These budget caps represent the 
maximum amount that the DPH will pay SMS for services in 
each fiscal year. The budget caps for each year of the SMS 
contract for services related to the Mental Health Skilled 
Nursing Facility are as follows: 



Fiscal Year 


Buderet Can 


1994-1995 


$478,213 


1995-1996 


557,551 


1996-1997 


508,492 


1997-1998 


514,458 


1998-1999 


520,661 


1999-2000 


§27,113 


Total 


$3,106,488 



The proposed supplemental appropriation includes $235,780 
for SMS ($242,433 under the previously agreed upon 1994-95 
budget cap of $478,213) in order to allow DPH to exercise the 
option to expand the MIS to the Mental Health Skilled 
Nursing Facility. This request is based on a combination of 
one-time charges and estimates of on-going volume-based 
charges for the licensing and usage of SMS proprietary 
software. The following is a breakdown of this request: 

Psychiatric Management Software Application $26,640 
Enterprise Access Directory Software Appl. 9,060 

Lifetime Clinical Record Software Appl. 13,080 

ADT (Admission/Discharge) Software Appl. 130,000 
Mental Health Billing System Interface 52,000 

License for Novell File Server 5 000 

Total - SMS Contract $235,780 

In addition, the supplemental appropriation request includes 
$130,000 for an outside consulting contract with Coopers & 
Lybrand to provide project management and implementation 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

33 



Memo to Budget Committee 
January 25, 1995 



assistance services for the MIS. The Budget Committee of 
the Board of Supervisors considered legislation for that 
previously requested DPH contract with Coopers & Lybrand 
on December 14, 1994 (File 172-94-45). Coopers & Lybrand's 
services would have included adapting the SMS software to 
meet specific needs of DPH's business operations and 
training DPH staff on how to use the new system. The 
maximum cost of that contract was $6,668,025 over a 2 1/2 - 
year term, including an option to expend up to $219,176 to 
utilize Coopers & Lybrand's services at the Mental Health 
Skilled Nursing Facility. Under the request as contained in 
this report, Coopers & Lybrand's hourly rate is $130 for 
approximately 1,000 hours, for a total request of $130,000 
(See Comment No. 3). 

* The Budget Analyst notes that the total amount for 
professional services is actually $365,780 ($235,780 for SMS 
plus $130,000 for Coopers & Lybrand), or $4,400 less than 
the $370,180 that has been requested in the proposed 
supplemental appropriation ordinance (See Comment No. 2). 

Non-Perso nal Services $31,680 

This request would provide funds to lease a copier for a 48- 
month period, at a rental cost of $660 per month. 

Materials and Supplies $1,066346 

This request would provide funding for beds, tables, chairs, 
sofas, office furniture, janitorial supplies, appliances, kitchen 
supplies, medical equipment, linens and recreational 
supplies, which are needed prior to opening the Skilled 
Nursing Facility. These materials and supplies are being 
acquired in collaboration with the Purchasing Department. 
According to Ms. Phyllis Harding of DPH, DPH and 
Purchasing used various methods, including (a) competitive 
bids and (b) term purchase agreements with contractors that 
grant discounts to the City, in order to ensure that a 
competitive price was obtained for each of these items. The 
Budget Analyst has examined DPH's materials and supplies 
budget and believes that this request is reasonable. 

Equipment Purchase $720,672 

This request would fund various equipment needed to furnish 
the Skilled Nursing Facility, including computer hardware. 
Ms. Monique Zmuda of DPH's Business Office advises that 
the purchase of this computer equipment was approved by 
EIPSC as part of the overall Management Information 
System. Ms. Harding advises that this equipment is also 
being acquired in collaboration with the Purchasing 
Department, which used the previously cited methods to 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

34 



Memo to Budget Committee 
January 25, 1995 

ensure that competitive prices were obtained for each of these 
items. Attachment II shows a breakdown of the requested 
equipment. 

Total Supplemental Appropriation Request $2,256,466 

In addition, the proposed ordinance would amend the 1994- 
95 Annual Salary Ordinance to reflect the addition of one 
1819 MIS Specialist III position, as follows (as previously 
noted, the other two MIS positions were authorized in the 
budget but were not funded because of required salary 
savings): 

Annual 
No. of Biweekly Salary @ 
Classification/Title Positions Salary Top Step 

1819 MIS Specialist III 1 $l,899/$2,309 $60,265 

Comments: 1. As previously noted, this supplemental appropriation 

request is limited to start-up costs so that the facility can be 
licensed. DPH advises that it has issued a Request for 
Proposals (RFP) to complete a financial analysis of the costs 
associated with operating the facility. DPH further advises 
that funding for such operating costs will be requested in a 
future supplemental appropriation request. 

2. As noted under Professional Services above, the total 
amount for professional services is, actually $365,780 or 
$4,400 less than the $370,180 request as it appears in the 
proposed supplemental appropriation ordinance. As such, 
the proposed supplemental appropriation should be reduced 
by $4,400. 

3. Also, as noted under Professional Services above, 
legislation was considered by the Budget Committee at its 
meeting of December 14, 1994 for a DPH request to award a 
sole source contract to Coopers & Lybrand for project 
management and implementation assistance for the DPH 
Management Information System. The maximum cost of 
that contract was to be $6,448,849 over a 2 1/2 - year term, 
plus an option to expend up to an additional $219,176, for a 
total of up to $6,668,025, to utilize Coopers & Lybrand's 
services at the Mental Health Skilled Nursing Facility. 
According to Ms. Zmuda, that contract is currently being 
renegotiated and its terms are subject to change. However, 
the previous legislation to approve the Coopers & Lybrand 
contract was tabled by the Budget Committee at its meeting 
of December 14, 1994. Based on that policy decision by the 
Budget Committee, we recommend that this $130,000 be 

BOARD OF SUPERVISORS 
BUDGET ANALYST 35 



Memo to Budget Committee 
January 25, 1995 

placed on reserve, pending the renegotiation of the Coopers & 
Lybrand contract and its approval by the Board of 
Supervisors. 

Recommendations: 1. Reduce the supplemental appropriation request by $4,400, 
from $2,256,466 to $2,252,066, based on the $4,400 difference 
between the $370,180 amount requested and the actual total 
of $365,780 for professional services, as noted in Comment 
No. 2 above (File 101-94-53). 

2. Based on the Budget Committee's previous policy decision 
to table legislation to approve the Coopers & Lybrand 
contract, reserve $130,000, pending the renegotiation of that 
contract and its approval by the Board of Supervisors (File 
101-94-53). 

3. Approve the proposed supplemental appropriation 
ordinance, as amended (File 101-94-53). 

4. Approve the proposed ordinance to amend the 1994-95 
Annual Salary Ordinance (File 102-94-8). 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

36 



(T95IFRU 14:09 MENTAL HEALTH TELM15 255 556' 



Psychiatric Facility 

1. 1819 MIS Specialist-Project Manager (Integration) 

Overall responsibility for functional operation of Psychiatric facility 
Information system. This person is directly responsible for the 
implementation of selected subsystems. These subsystems currently consist 
of the following SMS Healthcare software; 

SIGNATURE (ambulatory care) & INVISION (Inpatient) 

Enterprise Access Directory 

Patient Registration 

Scheduling 

Lifetime Clinical Record (integrated Medical Chart) 

This position will also be responsible for current vendor applications, such 
as the INSYST application. These other applications must be implemented 
and maintained into the design of this facility' as part of an overall 
transition strategy. 

This position is required to promote, maintain and resolve programmatic 
issues. These may include clinical service issues as well as planning for 
interfaces to other computer systems. 

2. 1818 MIS Specialist-Application Manager (application support and 

training) , 

Responsible for the support and management of installed applications. 
These applications include, and are not limited to the following SMS 
Healthcare software; 

Enterprise Access Directory 

Patient Registration 

Scheduling 

Lifetime Clinical Record 

This position will also be responsible for system and user support. This type 
of liaison is required to insure users are not only trained, but receive timely 
response to support issues and questions. 

3. 1818 MIS Specialist-Hardware and Network mgr. (Hardware and 
Network support) 

Responsible for all hardware installations and network support. The current 
estimate, is a minimum of Fifty devices in a local area network. Remote 
interfaces are required. This will necessitate local and remote hardware 
maintenance at multiple locations. 



37 



Attachment II 



Equipment Detail 





A 


B 


C 


D 


1 


Item 


No. of Units 


Cost per Unit 


Total 


2 










3 


Platform bed w/ mattress 


175 


$1,326 


$232,050 


4 


Manual bed w/ mattress 


14 


1,976 


27,664 


5 


Treatment cart 


1 


1,090 


1,090 


6 


Audio/visual cabinets 


2 


2,267 


4,534 


7 


Monitor defibrillator 


1 


6,669 


6,669 


8 


Fascimile machine 


6 


1,512 


9,072 


9 


Paper shredder 


2 


1,922 


3,844 


1 


Two-way radio equipment 


2 


2,097 


4,194 


1 1 


Volleyball poles (set) 


1 


1,411 


1,411 


1 2 


Restored piano 


1 


1,747 


1,747 


1 3 


Medication cart 


6 


3,494 


20,964 


1 4 


Medication cart 


1 


2,330 


2,330 


1 5 


Gurney hydraulic 


4 


4,129 


16,516 


16 


Automatic scrubber 34" 


1 


8,932 


8,932 


1 7 


Automatic scrubber 20" 


1 


3,844 


3,844 


1 8 


Extractor 


1 


2,097 


2,097 


1 9 


Steam cleaner 


2 


2,097 


4,194 


20 


Data card system 


1 


12,815 


12,815 


21 


Bulk food cart 


1 


69„900 


69,900 


22 


Trash compactor 


1 


20,475 


20,475 


23 


Ice machine 


1 


51,930 


51,930 


24 


Chart rack 


2 


2,200 


4,400 


25 


Chart rack 


1 


1,500 


1,500 


26 


Chart rack 


8 


1,750 


14,000 


27 


Novell file server 


2 


5,000 


10,000 


28 


Ports (16 port) 


7 


2,000 


14,000 


29 


Laser printer 


10 


1,200 


12,000 


30 


Impact printers 


1 


1,200 


1,200 


31 


PC System (incl. SW, lie, modem, etc.) 


10 


12,030 


120,300 


32 


Router (incl. cable/connector) 


2 


18,500 


37,000 


33 










34 


Total 






$720,672 



38 



Memo to Budget Committee 

January 25, 1995 Budget Committee Meeting 



Item 



File 270-93-6.1 



Department: 

Item: 



Amount: 
Source of Funds: 
Description: 



Mayor's Office of Emergency Services (OES) 

Resolution approving an expenditure of $4,860 from the 
Mayor's Earthquake Emergency Relief Fund for the services 
of a technical writer consultant to modernize and revise the 
City and County of San Francisco Emergency Operations 
Plan. 

$4,860 

Mayor's Earthquake Emergency Relief Fund 

The Mayor's Earthquake Emergency Relief Fund is a special 
fund which was established for the deposit of donations to be 
used for the purpose of providing relief from the October, 
1989 earthquake. The Mayor's OES advises that, as of 
January 20, 1995, the balance in this Fund was $353,389. 

The Board of Supervisors previously approved an 
expenditure of $39,815 for the Mayor's OES from the Mayor's 
Earthquake Emergency Relief Fund for consulting services 
with Laurie R. Friedman and Associates, a certified WBE 
firm, related to the modernization and revision of the City's 
Emergency Operations Plan (File 270-93-3.1). 

The Mayor's OES reports that Laurie R. Freidman and 
Associates was retained as the outside consulting firm to 
work in conjunction with the Emergency Operations Plan 
Task Force (EOPTF) in order to revise and modernize the 
City's Emergency Operations Plan. The EOPTF consists of 30 
members who include Deputy Directors and Senior Planners 
from applicable City departments and other agencies (e. g, 
the Fire Department, Police and Sheriffs Departments, 
Department of Public Health, Mayor's Office, Department of 
Electricity and Telecommunications and Pacific Gas & 
Electric). 

The OES advises that a third draft of the Emergency 
Operations Plan was distributed by Laurie R. Friedman and 
Associates to the members of the EOPTF on December 21, 
1994 for final review and comments. As a result of the third 
draft, the EOPTF requested that Laurie R. Friedman and 
Associates perform the following additional tasks: 



BOARD OF S UPERVISORS 
BUDGET ANALYST 



39 



Memo to Budget Committee 

January 25, 1995 Budget Committee Meeting 



Task 1 - Third Draft Revisions 



a. Meet with OES to review comments and revisions. 
Incorporate revisions in the Emergency Operations Plan 
(EOP), as appropriate. 

b. Select mapping format and assist OES staff and the 
mapping service to produce one or more maps for the EOP. 

c. Finalize the EOP and prepare format and tabbing 
instructions for the printer. Monitor the printing process and 
inspect proofs prior to final printing. 

Task 2 - Plan Promulgation Process 

a. Prepare a written analysis of the new EOP for 
presentation to the Mayor's Office, the Board of Supervisors, 
City department heads and other applicable groups. The 
presentation will include view graphs and handout materials. 

b. Assist OES to manage the plan promulgation process 
including preparation of schedules and meeting confirmation 
correspondence. 

c. Assist OES in the preparation of various 
correspondence including a letter to City Departments 
explaining the new EOP. 

d. Conduct, with the assistance of OES, introduction 
presentations on the EOP to the following individuals and 
groups: 

- Mayor 

- City department heads at a regularly scheduled Mayor's 
weekly meeting 

- Board of Supervisors 

- Disaster Council 

- Applicable Commissions 

e. Assist OES in the distribution of the final copies of the 
EOP to City Departments and send courtesy copies to 
neighboring counties. Coordinate and manage the numbering 
and documentation of controlled copies. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

40 



Memo to Budget Committee 

January 25, 1995 Budget Committee Meeting 



Comment: 



Mr. Carl Hedleston of the OES reports that this additional 
work to be done by Laurie R. Friedman and Associates would 
result in $4,860 in additional costs. As such, the OES is 
proposing to modify the contract with Laurie R. Freidman 
and Associates to increase the number of contract hours by 
90 hours from 724 hours to 814 hours and to increase the 
amount of the contract by $4,860 from $39,815 to $44,675. 
Attachment I outlines the hours and hourly rates by task for 
the additional 90 hours of contract services to be provided by 
Laurie R. Friedman and Associates. The current $39,815 
contract consists of 724 hours at an average hourly rate of 
$55. 

Attachment II, provided by the Mayor's OES, outlines the 
specific tasks that Laurie R. Friedman and Associates has 
accomplished to date. 



Recommendation: Approve the proposed resolution. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

41 



Attachment 1 



COST 



The cost to complete the scope of work, is $4,860.0(X A proposed budget is shown below. 



TASK 


HOURS 


COST 


Task. 1 a, b, c 


30 hours 


$1,950 


Task 2 a, b, c 


15 hours 


975 


Task 2 d 


12 hours 


780 


Subtotal Consultant Cost 




$3,705 


Word Processing Task 1 


25 hours 


$ 875 


Word Processing Task 2 


8 hours 


280 


Subtotal Word Processing 




$1,155 


TOTAL COST 




$4,860 



The scheduled completion date depends, in part, on the ability to schedule meetings to 
introduce the new EOP. It is estimated that plan finalization, distribution and 
promulgation can be complete by March 31, 1995. 

Thank your for your attention to this request. Please let me know if you require 
additional information. 

Sincerely, 

Laurie R. Friedman Consulting 






C',SFOES\€xtiun.doc 
01/06/95 |ob»Ul-94 



A 9 



To: Sandy Brown-Richardson 



From: Carl Hedleston 



1-23-95 3:10pm p. 2 of 2 

Attachment II 



Sheet! 



OVERVIEW OF EMERGENCY OPERATIONS PLAN CONSULTANTS 
TASKS AS OF JANUARY 1995 


TASK 
NO. 


TASK DESCRIPTION 


STATUS 


1 


Introduction to and establishment ot project teams within 
the Task Force 


COMPLETED 


2 


Develop coordination meeting schedules and 
introductory sessions with each participating Department 


COMPLETED 


3 


Conduct a series ot meetings with EOPTF members and 
other Dept representatives 


COMPLETED 


A 


Produce and distribute guidelines lor plan submissions 


COMPLETED 


5 


Establish suspense dates (time lines) tor submissions 


COMPLETED 


6 


Facilitate weekly meetings with EOPTF 


COMPLETED 


7 


Develop plan foremat-Coordinate same with Dept reps 


COMPLETED 


8 


Conduct a series ot meetings with the Foremat Committee 
to the EOPTF 


COMPLETED 


9 


Develop Plan toremats for final review and acceptance 


COMPLETED 


10 


Develop guidelines for planners, provide samples 


COMPLETED 


11 


Review current Emergency Plan for useful exerpts 


COMPLETED 


12 


Research and review tor currency CCSF emergency 
response policies 


COMPLETED 


13 


Revise policy stances for key elements of emergency 
response 


COMPLETED 


14 


Consolidate Departmental submissions and reforemat 


COMPLETED 


15 


Wnte emergency action checklists 


COMPLETED 


16 


Prepare initial draft document 


COMPLETED 


17 


Meet and confer with EOPTF regarding foremat and 
substance changes 


COMPLETED 


18 


Prepare 2nd draft of Plan 


COMPLETED 


19 


Distribute draft to EOPTF and set final submission 
reguirements 


COMPLETED 


20 


Prepare changes to EOP Pocket Guide 


COMPLETED 































































































Page 1 



A3 



Memo to Budget Committee 
January 25, 1995 



Item 9 - File 28-95-1 

Department: 

Item: 



Amount: 



Source of Funds: 



Description: 



Comment: 



Department of Public Works (DPW) 

Resolution authorizing the Director of the Department of 
Public Works to take measures to protect the health, welfare 
and property of the citizens of San Francisco by performing 
the necessary work to replace structurally inadequate sewers 
on Alladin Terrace between Taylor Street and the dead end 

$39,610 

Sewer Repair and Replacement Fund (funded from Sewer 
Service Charges) 

The DPW advises that the sewer on Alladin Terrace alley 
between the entrance to the alley at Taylor Street and the 
deadend of the Alladin Terrace alley has broken sewer pipes 
at both ends which may cause the sewer to back-up because 
it is impossible to clean. In addition, there are two other 
areas of the sewer that have broken pipes, requiring ongoing 
repair work to maintain the road. According to the DPW, 
immediate replacement of 174 linear feet of sewer pipes with 
12-inch diameter sewer pipes is required to prevent further 
damage. 

In accordance with provisions of Section 6.30 of the 
Administrative Code, the DPW initiated an expedited 
contracting procedure to repair the sewer on Alladin Terrace 
alley between the entrance to the Alladin Terrace alley at 
Taylor Street and the deadend of Alladin Terrace alley. The 
DPW selected the lowest of five bidders, P&M Pipelines, for 
the amount of $39,610. P&M Pipelines is a LBE firm, and is 
not an MBE/WBE firm. 

The DPW advises that the emergency repair work on Alladin 
Terrace is scheduled to begin on February 13, 1995 and is 
estimated to be completed on March 15, 1995. 

Mr. P T Law of DPW advises that the delay in beginning the 
emergency repair work is because the DPW is awaiting the 
completion of the necessary repair work of the Water 
Department and Pacific Bell. 



Recommendation: Approve the proposed resolution. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



44 



Memo to Budget Committee 
January 25, 1995 



Item 10 - File 28-95-2 

Department: 

Item: 



Amount: 



Source of Funds: 



Description: 



Department of Public Works (DPW) 

Resolution authorizing the Director of the Department of 
Public Works to take measures to protect the health, welfare 
and property of the citizens of San Francisco by performing 
the necessary work to replace structurally inadequate sewers 
on Broderick Street between Washington and Jackson Street. 

$116,815 

Sewer Repair and Replacement Fund (funded from Service 
Sewer Charges) 

On October 14, 1994, a section of sewer on Broderick Street 
between Washington and Jackson Streets collapsed. 
According to the DPW, immediate replacement of 351 linear 
feet of sewer pipe with 12-inch diameter sewer pipe was 
required to prevent further damage. 

In accordance with provisions of Section 6.30 of the 
Administrative Code, the DPW initiated an expedited 
contracting procedure to repair the sewer on Broderick Street 
between Washington and Jackson Streets, and selected the 
lowest of seven bidders, the joint venture of D'Arcy and Harty 
Construction Company and San Luis Construction, for the 
amount of $116,815. D'Arcy and Harty Construction 
Company is an LBE firm. San Luis Construction is an MBE 
firm. 

The DPW advises that the emergency repair work on 
Broderick Street commenced on November 16, 1994 and was 
completed on December 15, 1994. 



Recommendation: Approve the proposed resolution. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



45 



Memo to Budget Committee 
January 25, 1995 

Item 11 - File 28-95-3 

Department: Department of Public Works (DPW) 



Item: 



Amount: 



Source of Funds: 



Description: 



Comment: 



Resolution authorizing the Director of the Department of 
Public Works to take measures to protect the health, welfare 
and property of the citizens of San Francisco by performing 
the necessary work to replace structurally inadequate sewers 
on Natoma Street between Seventh and Eighth Streets. 

$118,305 

Sewer Repair and Replacement Fund (funded from Service 
Sewer Charges) 

Sections of sewer on Natoma Street between Seventh and 
Eighth Streets are structurally inadequate and are in danger 
of collapse due to cracks in the sewer pipes. According to the 
DPW, in order to prevent collapse, immediate replacement of 
218 linear feet of sewer pipe is required. 

In accordance with provisions of Section 6.30 of the 
Administrative Code, the DPW initiated an expedited 
contracting procedure to repair the sewer on Natoma Street. 
The DPW selected the only bidder, Shaw Pipelines, Inc., for 
the amount of $118,305. Shaw Pipelines is a LBE firm, and 
is not an MBE/WBE firm. 

DPW advises that construction began on December 12, 1994 
and is estimated to be completed on January 31, 1995. 

Mr. P T Law of DPW advises that of the four contractors 
which were contacted to perform the repair work, only Shaw 
Pipelines, the selected contractor, chose to submit a formal 
bid. 



Recommendation: Approve the proposed resolution. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

January 25, 1995 Budget Committee Meeting 

Item 12 - File 170-95-2 

Department: Chief Administrative Officer (CAO) 

Item: Resolution declaring the intent of the City and County of San 

Francisco to reimburse certain expenditures from proceeds of 
future indebtedness, authorizing the Chief Administrative 
Officer to develop a bond financing plan for a municipal 
sewage treatment and disposal system project. 

Description: An Amendment of the Whole to the proposed resolution will 

be introduced at the Budget Committee meeting on January 
25, 1995. This report reflects the Amendment of the Whole. 

On November 8, 1994, the San Francisco electorate approved 
a General Obligation bond measure of $146,075,000 to 
provide funds for acquiring, constructing, improving and 
financing additions and improvements to the existing 
municipal sewage treatment and disposal system. The CAO 
anticipates that bonds in a maximum aggregate principal 
amount of $146,075,000 will be issued. 

The CAO advises that Section 1.150-2 of the Treasury 
Regulations under the Internal Revenue Code of 1986 
requires that the City declare its official intent to reimburse 
itself for any expenditures that are to be financed by the 
proceeds of bonds, when such expenditures are incurred 
before the bonds have been sold. The proposed resolution 
would declare such intent by the City. Additionally, the 
proposed resolution would authorize the CAO to develop a 
financing plan relating to the issuance and sale of the bonds 
and the financing of the municipal sewage treatment and 
disposal system project. Such authorization would include 
the CAO taking any necessary actions in connection with the 
implementation of the financing plan including, but not 
limited to, selecting and retaining one or more underwriters, 
a consulting engineer, a financial consultant, a trustee and 
additional financing team participants. 

According to Ms. Laura Wagner-Lockwood of the CAO, the 
CAO, in conjunction with the Department of Public Works 
(DPW), is only in the preliminary stages of developing a 
financing plan for the issuance and sale of the bonds and the 
financing of the municipal sewage treatment and disposal 
system project. As such, Ms. Wagner-Lockwood advises that 
the CAO does not know, at this time, the type or the 
estimated level of expenditures that may be incurred in 
connection with the development of the financing plan. 
However, it should be noted that all requests for the issuance 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

Ul 



Memo to Budget Committee 

January 25, 1995 Budget Committee Meeting 



and sale of the subject bonds as well as all future 
appropriations of these bond fund monies will be subject to 
separate approval by the Board of Supervisors. 

The proposed resolution does not bind the City to make any 
expenditure, incur any indebtedness or proceed with the 
proposed project with respect to the bond funds. 



Recommendation: Approve the proposed resolution. 



BOARD OF S UPERVISORS 
BUDGET ANALYST 

48 



Memo to Budget Committee 

January 25, 1995 Meeting of Budget Committee 



Item 13 - File 172-94-47 
Item: 

Description: 



Comments: 



Hearing to review contracts valued over $1 million dollars 
that were not competitively bid. 

On November 30, 1994 the Clerk of the Board wrote to all 
City Department heads at the direction of the Board of 
Supervisors to request from each Department a report 
relating to contracts with a value over $1 million that 
were not competitively bid. The following information 
regarding each such contract was requested: 

1. Date of the contract 

2. Amount of the contract 

3. The purpose of the contract 

4. The rationale for not submitting the contract for 
competitive bid. 

As of the writing of this report, a total of 38 Departments 
had responded. Of these 38 Departments, 11 Departments 
reported a total of 36 contracts, in excess of $1 million 
each, which had not been competitively bid. The 
information provided from these 11 Departments is 
summarized in the attached tables. The Department of 
Public Health (DPH), which has the largest number of 
relevant contracts, reports that 20 contracts in excess of 
$1 million were not competitively bid as shown in 
Attachment 1, which was submitted by the DPH. Data 
from the remaining ten Departments having non- 
competitively bid contracts in excess of $1 million is 
shown in Attachment 2. 

1. The Purchasing Department prepared a list of purchase 
orders, term purchase agreements and contract orders 
and contract modifications of over $1 million issued since 
July, 1990 (See Attachment 3). Mr. Marc Rosaaen of the 
Purchasing Department advises that the Purchasing 
Department has no input into the contractor selection 
process for professional services contracts, which are 
handled directly by the departments. 

The list prepared by the Purchasing Department includes 
all professional services contracts of over $1 million (with 
the exception of those contracts that were known to the 
Purchaser to have been competitively bid), but does not 
indicate whether or not the listed contracts were 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



' Q 



Memo to Budget Committee 

January 25, 1995 Meeting of Budget Committee 



competitively bid since complete results are not available 
at the Purchasing Department. Mr. Rosaaen advises that 
inconsistencies between the Purchaser's list and 
information provided by the departments may, in many 
cases, be due to departmental records of a competitive bid 
process that were not available to the Purchasing 
Department. 

2. Among reporting departments, there were varying 
interpretations of the meaning of "non-competitively bid." 
The DPH listed some contracts that were originally bid, 
but have been renewed annually without subsequent 
competitive bidding. However, the Department of Social 
Services (DSS) assumed that, if a contract was originally 
bid and would, according to normal DSS practice be re-bid 
approximately every four years, the contract would not 
fall under the definition of "non-competitively bid." The 
Redevelopment Agency stated that all contracts were 
either competitively bid or "competitively negotiated." 
The Department of Electricity and Telecommunications 
noted that it has various term payment agreements with 
Pacific Bell to provide local telephone and centrex 
services, but states that these services are in the 
regulated telephone monopoly and were not subject to 
competitive bid as no other supplier could legally provide 
the services. The Recreation and Park Department listed 
in its response the City's leases with the San Francisco 
Giants and the 49ers. (These leases are not shown in 
Attachment 2, because they do not constitute contracts for 
goods or services.) 

4. The following departments and Commissions had not 
responded to the information request as of the writing of 
this report: Commission on the Aging, Asian Art Museum, 
Assessor, Chief Administrative Officer (although various 
CAO departments had responded), Chief Medical 
Examiner, Citizen's Assistance Center, City College, Civil 
Service Commission, Convention Facilities, Cultural 
Affairs, District Attorney, Film and Video Arts 
Commission, Fire Arts Museum, Health Service System, 
Human Rights Commission, Juvenile Probation, Board of 
Permit Appeals, Public Utilities Commission, Real Estate, 
Recorder, Unified School District and the Water 
Department. 

5. City Attorney Julia Ten Eyck advises that Charter 
Section 7.103 states that, "All contracts for the purchase 
of materials, supplies and equipment involving 
expenditure of fifty thousand dollars ($50,000) or more 
shall be made after inviting sealed bids by publication." 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

50 



Memo to Budget Committee 

January 25, 1995 Meeting of Budget Committee 



Ms. Ten Eyck further advises that Section 21.6 of the 
Administrative Code adds a statutory requirement that 
non-professional contractual services (such as janitorial 
and security services) involving expenditures of $50,000 or 
more must be competitively bid. 

However, Ms. Ten Eyck reports, that Section 21.18 of the 
Administrative Code states that procurement of (a) 
articles or services for which there is only one known 
source of supply (Section 21.18(c)) and (b) professional or 
special services (Section 21.18(e)) "shall be made in 
accordance with written rules and regulations established 
by the Purchaser and approved by the Chief 
Administrative Officer and the Controller." 

6. Mr. Rosaaen advises that the Purchaser has 
established rules governing personal service contracts, 
which are contained in Chapter 900 of the Purchaser's 
Guide to Ordering Goods and Services. Page 9-14 of that 
document states, the requesting department is primarily 
responsible for conducting the contractor selection 
process... A formal, documented competitive process among 
several potential contractors is the preferred method for 
City to purchase professional services. If a competitive 
solicitation is not made, the reasons for the sole source 
procurement should be documented and retained in the 
contract file. 



Harvey M. Rose 



Supervisor Hsieh 
Supervisor Kaufman 
Supervisor Bierman 
President Shelley 
Supervisor Alioto 
Supervisor Ammiano 
Supervisor Hallinan 
Supervisor Kennedy 
Supervisor Leal 
Supervisor Migden 
Supervisor Teng 
Clerk of the Board 
Chief Administrative Officer 
Controller 
Teresa Serata 
Robert Oakes 
Ted Lakey 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



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Attachment 3 
Page— 1 of 5 



City and County of San Francisco 




December 1, 1994 



To 



Supervisor Angela Alioto 

La—. 



Through: Rudolf Nothenherg 



From 




ive Officer 



%$§§*?? 



artment 




Director of Purchasing 
Subject: Contracts over $1 Million and Competitive Bidding 



I am following up on correspondence, phone conversations, and 
meetings with your office. You have requested a list, covering 
the last five years, of all contracts over $1 million which were 
not competitively bid. We have searched for information 
available on-line. This on-line data covers all Purchasing 
Department purchases back to July 1992, except those for PUC, 
whose data goes back to July 1993. Prior information is archived 
and must be retrieved before we can provide all the information 
we have. We are working on retrieving this older data and hope 
to send it to you as soon as possible. 

Purchasing has run a search of its tracking system for all 
transactions over $1 million which were not bid. The results 
are attached. In City parlance, we have: 

• Purchase Orders (POs) , which are single purchases of goods or 
services; 

• Term Purchase Agreements (TPAs) , which are purchases over time 
of goods or general services; and 

• Contract Orders (CTs) and Contract Modifications (CMs) , which 
are usually for professional services. These are contracts 
which are developed by the departments which will receive the 
services, and the departments select the vendors. The 
departments operate under guidelines published by Purchasing 
pursuant to the Admin. Code. 

The tracking system indicates if there was competitive bidding 
for Purchase Orders and TPAs, but has no such indicator for 
Contract Orders. 

The data we've been able to obtain regarding some purchases, such 
as whether they were sole source, appears under "Other 
Information . " 



56 



Attachment 3 
Page 2 of -8 



Supervisor Angela Alioto 
December 1, 1994 
Page 2 



The tracking system does not contain information on whether 
Contract Orders were competitively bid. Data on how the Contract 
Order vendors were selected rests with the departments which 
received the services, and the Clerk's prospective letter to all 
departments should generate this and any other information 
Purchasing does not have. 

What the Report Contains 

The enclosed report divides the transactions into Purchase 
Orders, TPAs, and Contract Orders, and shows: 

• Document number. The first two digits after the "PO", "CT", 
"TP" are the department number. 

• Vendor name 

• Amount of the contract, based on the encumbrance request. The 
tracking system was not designed as a financial system, rather 
as a system to monitor the progress of documents through 
Purchasing. The Controller's records would show the actual 
amount spent for each purchase . 

• Date the contract was sent to the Controller for encumbrance. 

What the Report Does Not Contain 

I want to note the type of contracts over $1 million and other 
information which would not appear on the report . 

• Construction, and architectural and engineering services. 
These contracts do not go through Purchasing. They are signed 
by the City departments which do construction, which are: the 
Airport; the Port; Public Transportation (Muni) ; Public Works; 
Recreation and Park. 

• For the Contract Orders, the responsible departments know if 
they were competitively bid. 

The report should be useful to check the responses to the Clerk's 
letter to all departments, but only those departments can provide 
all the information you have requested. 

I would welcome the opportunity to meet with you to review this 
subject. I apologize for any inconvenience we may have caused 
you as we developed this response. 



57 



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63 



////GfLLe 

REGULAR MEETING 
fSOo 0-7 BUDGET COMMITTEE 

BOARD OF SUPERVISORS 
fh*L- CITY AND COUNTY OF SAN FRANCISCO 

ib far 

WEDNESDAY. FEBRUARY 1. 1995 - 1:00 P.M. ROOM 228, CITY HALL 

PRESENT: SUPERVISORS HSIEH, BIERMAN 

DOCUMENTS nEnr 
ABSENT: SUPERVISOR KAUFMAN 

AUG 2 7 1996 
CLERK: MARY L. RED 

SAN FRANCISCO 
PUBLIC LIBRARY 

1. File 100-94-19 . [Anticipated Supplemental Requests] Hearing to consider 
anticipated Supplemental Requests from various departments and the Mayor's 
recommendation concerning these requests. (Supervisor Hsieh) 
(Continued from 1/25) 

ACTION: Consideration continued to February 8. 

2. File 101-94-52 . [Appropriation, Department of Public Health] Ordinance 
appropriating $350,000, Department of Public Health-Mental Health, to allow the 
Department to maintain staffing for Jail Health Services for fiscal year 1994-95. 
RO #94145 (Controller) (Continued from 1/25) 

ACTION: Amended to reduce appropriation per Budget Analyst recommendations. 
New title : "Ordinance appropriating $206,184, Department of Public 
Health-Mental Health, to allow the Department to maintain staffing for 
Jail Health Services for fiscal year 1994-95." RECOMMENDED AS 
AMENDED. 

3. File 208-95-1 . [Waiver of Permit Fees - Bureau of Fire Prevention] Ordinance 
waiving Fire Prevention Permit Fees for the "Chili Cookout' event at Slims, held on 
September 18, 1994, to benefit the San Francisco Fire Department Water Rescue 
Unit. (Supervisor Hsieh) 

ACTION: RECOMMENDED. 

4. File 47-95-2 . [Deviation of Parking Rates - Performing Arts Garage] Resolution 
authorizing deviation of rates at Performing Arts Garage to allow Administrative 
Assistants and Legislative Aides to members of the Board of Supervisors to park 
without cost at the Performing Arts Garage. (Supervisors Kaufman, Bierman) 

ACTION: Hearing held. RECOMMENDED. Supervisor Bierman added as 
cosponsor. 

5. File 101-94-54 . [Appropriation, War Memorial] Ordinance appropriating $73,520, 
War Memorial, from the General Fund Reserve for other non-personal services to 
allow the Real Estate Department to provide security services for fiscal year 
1994-95. (Controller) RO #94161 

ACTION: Hearing held. Consideration continued to February 8. 



6. File 101-94-55 . [Appropriation, Various Departments., Jrdinance appropriating 
$103,819, various departments, from the General Fund reserve to material:, and 
supplies, equipment and capital improvement projects and appropriating $65,184 
from the Retirement Trust Fund to Equipment at the Retirement System for fiscal 
year 1994-95; implementing Mayor's Budget Incentive Program. RO #94158 
(Controller) 

ACTION: RECOMMENDED. 

7. File 101-94—56 . [Appropriation, Department of Public Health] Ordinance 
appropriating $1,722,243, Department of Public Health, of medical and Medi-Care 
revenues to salaries, fringe benefits, medical service contracts, professional 
services, training, and other non-personal services and materials and supplies to 
allow the Department of Public Health to augment mental health services and 
alleviate overcrowding in the Psychiatric Emergency Service Program at San 
Francisco General Hospital for fiscal year 1994-95. RO #94148 (Controller) 

ACTION: Amendment of the Whole, reflecting Budget Analyst recommendations, 
adopted; further amended reflecting revised recommendations from 
Budget Analyst. New title: "Ordinance appropriating $1,396,099, 
Department of Public Health, of medical and Medi-Care revenues to 
salaries, fringe benefits, medical service contracts, professional 
services, training, and other non-personal services and materials and 
supplies to allow the Department of Public Health to augment mental 
health services and alleviate overcrowding in the Psychiatric Emergency 
Service Program at San Francisco General Hospital for fiscal year 
1994-95; placing $2,890 on reserve." RECOMMENDED AS AMENDED. 

8. File 101-94-57 . [Appropriation, Mayor, $50,000, Earthquake Relief] Ordinance 
appropriating $50,000, Mayor, from General Fund Reserve for other non personal 
services, to provide earthquake relief to Japan. (Supervisors Hsieh, Shelley, 
Bierman, Leal, Alioto, Ammiano, Hallinan, Kaufman, Kennedy, Migden, Teng) 

ACTION: RECOMMENDED. 

9. File 100-95-2. [Board of Supervisors Department Budget, FY 1995/96] Motion 
authorizing and directing the Clerk of the Board to file with the Controller the 
budget estimates for Fiscal Year 1995-96 for the Department of the Board of 
Supervisors. (Clerk of the Board) 

ACTION: RECOMMENDED. 

RELEASE OF RESERVES 

10. File 101-90-128.1 . [Release of Reserved Funds] Consideration of request to 
release reserved funds, Department of Public Works - 1989 Earthquake Safety Bond 
Program Fund, in the amount of $1,374,580, for the purpose of funding Fire Station 
No. 44 construction contract. (Department of Public Works) 

ACTION: Release of reserved funds in the amount of $1,374,580 approved. FILED. 



11. File 101-93-88.1 . [Release of Reserved Funds] Consideration of request to release 
reserved funds, Department of Public Works - 1989 Earthquake Safety Bond 
Program Fund, in the amount of $140,500, for the purpose of funding Fire Station 
No. 44 construction contract. (Department of Public Works) 

ACTION: Release of reserved funds in the amount of $140,500 approved. FILED. 

12. File 101-92-3.3 . [Release of Reserved Funds] Consideration of request to release 
reserved funds, Department of Public Works - 1989 Earthquake Safety Bond 
Program Fund, in the amount of $1,505,000, for the purpose of funding Fire Station 
No. 36 and fuel tank removal. (Department of Public Works) 

ACTION: Release of reserved funds in the amount of $1,505,000 approved. FILED. 

13. File 101-92-42.1 . [Release of Reserved Funds] Consideration of request to release 
reserved funds, Public Utilities Commission, (1985 Water Revenue Bond Funds in 
the amount of $550,000 for San Andreas Water Treatment Plant Project. (Public 
Utilities Commission) 

ACTION: Release of reserved funds in the amount of $369,000 approved per 
Budget Analyst recommendations. FILED.. 



'.<n 



CITY AND COUNTY 




'Public LiSraru, (Documents (Dept. 
Attn: Jane9-(iidson 



OF SAN FRANCISCO 



BOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642 

January 30, 1995 

TO: Budget Committee 

FROM: Budget Analyst 

SUBJECT: February 1, 1995 Budget Committee Meeting 

Item 1 - File 100-94-19 

Note: This item was continued by the Budget Committee at its meeting of 
January 25, 1995. 



Item: 



Amount: 



Hearing to consider anticipated supplemental appropriation 
requests and Mayor's recommendations. 

Pending supplemental appropriations totaling $12,283,851 
have been identified to date, with other expected requests 
being developed by the Municipal Railway and the 
Department of Public Health. 

Ms. Serata has also advised that, in addition to the 
$12,283,851 in supplemental appropriation requests 
identified below, she will advise the Committee directly 
regarding the current status of the budgetary shortfalls of 
the Municipal Railway, Public Health, Police and any other 
departments where additional supplemental appropriation 
requests are anticipated. 



Source of Funds: General Fund Reserve 



oo^i imfnts depT. 
FEB 1 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



Memo to Budget Committee 
February 1, 1995 

Description: 1. The Mayor's Office has provided the following calculation 

of the current status of General Fund Reserves: 

General Fund Reserve $ 5,605,938 

Additional Revenue 11/16/94 4,400,000 

Public Health Reserve * 2.850.000 

Total $12,855,938 

* The Public Health Reserve is the result of Mental Health expenditure 
savings during the 1993-94 budget year which have been set aside for the 
opening of the new Mental Health Facility at San Francisco General 
Hospital (i.e. the "R" Facility) during the 1994-95 Fiscal Year. 

2. The Mayor's Office has also provided the following list of 
existing and expected supplemental appropriations and their 
current status: 



Recommended 
Requests by Mayor Status 

$1,650,000* $1,650,000* Board 

690,000 587,000 Approved 

150,000 150,000 Board 

Be Determined (TBD) TBD Department 



Uses 

District Attorney 

Sheriff-Operations 

Sheriff-Jail Overcrowding 

Muni-Shortfall To 

Department of Public Health 
Mental Health - "R" Facility 
Substance Abuse 
Substance Abuse 
Forensics Nurses 
Medi-Cal Managed Care 
Nursing MOU 

Center for Special Problems 

CAO Retirement 

Police - Automatic Weapons 

Police - Overtime/Prop D/Misc. 

Court Security 

Payment in Lieu of Taxes (SFHA) 

Zero Base Budget 

Human Resources: 
Workers Compensation 
Employee Relations Division 



See Comments Section on District Attorney. 
1 See Comments Section on Substance Abuse. 
'* See Comments Section on Center for Special Problems. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



2,260,000 
152,000" 
216,000" 
350,000 
125,000 
TBD 


2,260,000 
152,000*' 
216,000*' 
350,000 
125,000 
TBD 


Board 

Board 
' Department 

Board 

Mayor 
Department 


220,000*" 


220,000**' 


Mayor 


55,000 


55,000 


Mayor 


332,600 


332,600 


Controller 


2,382,600 


1,936,844 


Controller 


570,000 


400,000 


Board 


1,000,000 


1,000,000 


Controller 


150,000 


TBD 


Mayor 


273,000 
TBD 


186,000 
TBD 


Mayor 
Department 



Memo to Budget Committee 
February 1, 1995 



Comments: 





Recommended 


Requests 


by Mayor 


Status 


TBD 


TBD 


Department 


$129,300 


$129,300 


Board 


100,000 


100,000 


Controller 


777,487 


TBD 


Mayor 


242,779 


TBD 


Mayor 


299,877 


73,520 


Board 


59,700 


TBD 


Mayor 


23,508 


TBD 


Mayor 


25,000 


25,000 


Controller 


50,000 


50,000 


Board 


512,283,851 


$9,998,264 




$572,087 


$2,857,674 





Uses 

Civil Services/Health and Safety 

Joint Powers Board (JPB) 

Charter Reform 

Juvenile Probation 

Public Defender 

Real Estate/War Memorial Security 

District Attorney-Family Support Bureau 

Chief Administrative Officer 

Election Task Force 

Japan Earthquake Relief 

Total \ 

General Fund Remaining Reserves 

District Attorney • $1,650,000: Of the requested 
$1,650,000, $1,153,111 has been approved and $496,889 has 
been continued by the Budget Committee. 

Sheriff - $587,000 and $150,000: These items for new jail 
and work furlough operations and for jail overcrowding have 
been previously approved by the Board of Supervisors. 

Mental Health "R" Facility - $2,260,000: This represents 
the amount of expenditures that the Department and 
Mayor's Office have determined will be necessary to fund 
fixtures, furnishings and equipment start-up costs for the 
new Skilled Nursing Facility on the SFGH campus to achieve 
accreditation approval and open the facility during the 
current fiscal year. This request has been recommended by 
the Budget Committee. 

Substance Abuse - $152,000 and $216,000: Funding of 
$152,000 was recommended by the Budget Committee 
through mid January, 1995. An additional supplemental 
appropriation of $216,000 is in process to continue the 
program for an additional one month period from January 16, 
1995 through February 15, 1995. 

Forensics Nurses - $350,000: Overspending associated with 
the ten hour shifts worked by forensics nurses. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 1, 1995 



Medi-Cal Managed Care - $125,000: expected current fiscal 
year City contribution to the Health Authority established for 
the Managed Care Local Initiative. As previously reported, 
the total City commitment over three years will be $1.0 
million. 

Nursing MOU - To be Determined: As of the writing of 
this report, the Mayor's Office reports that they have not 
been provided with a MOU that has been approved by the 
Nurses. However, the Department of Public Health is now 
projecting that a provision of the MOU regarding the "1% 
pick up" of employee retirement contributions by the City will 
cost approximately $500,000 in 1994-95. 

Center for Special Problems - $220,000: During the 1994- 
95 budget hearings, $400,000 was added to the budget for six 
months operation of the Center for Special Problems. 
According to the Mayor's Office, the Center for Special 
Problems has been operating at a lower cost, with no 
decrease in offender program services, and this additional 
$220,000 is to fund the program as it is currently operating 
for the remainder of the fiscal year. An additional $180,000, 
resulting in a total of $400,000, would come from MediCal 
funding. 

CAO Retirement - $55,000: the Mayor's Office has received 
a supplemental appropriation request in this amount for 
costs' related to the retirement of the Chief Administrative 
Officer. 

Police - Automatic Weapons - $332,600: 1994-95 
expenditures to begin arming Police Officers with automatic 
weapons. 

Police - Overtime/Prop D/Misc. - $1,936,844: The Police 
Department's unanticipated overtime expenditures related to 
the newspaper strike amounted to approximately $600,000. 
This request also includes monies to implement Proposition 
D for hiring additional Police Officers and other 
miscellaneous expenditures. 

Court Security - $400,000: This represents the amount of 
expenditure recommended by the Mayor's Office for Court 
Security personnel at the Polk and Folsom facility. The 
funding would also be use to pay anticipated overtime 
expenses related to several upcoming high profile court cases. 

Payment in Lieu of Taxes (SFHA) - $1,000,000: The 1994- 
95 budget was balanced with the inclusion of total Payment 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

4 



Memo to Budget Committee 
February 1, 1995 



in Lieu of Taxes (PILOT) revenue in the amount of $1.6 
Million. Of this amount, $600,000 was designated as the 
PILOT for the current fiscal year, and $1.0 million was for 
prior years. The Controller reports that the SFHA has 
budgeted the $600,000 PILOT for 1994-95, but not the $1.0 
million balance for prior years. Also related are current 
negotiations for payment to the City for additional Police 
services. The Controller reports that these matters will be 
brought before the Board of Supervisors in the near future. 

Zero Base Budget - $150,000 (Mayor's Recommendation is 
"To be determined"): Pending supplemental appropriation for 
cost of the Budget Analyst to perform a second Zero Base 
Budget Analysis for the 1995-96 Fiscal Year. 

Human Resources: Workers Compensation - $186,000: 

Estimated costs for restructuring the Workers Compensation 
Division when it is transferred from the Employees 
Retirement System to the Department of Human Resources. 

Human Resources: Employee Relations Division - "To 
Be Determined": The Employee Relations Division (ERD) of 
the Human Resources Department reports that a total of 29 
Memoranda of Understanding must be negotiated between 
now and the end of the Fiscal Year. Each of these separate 
MOU may become the subject of arbitration. Consequently, 
the ERD anticipates staffing needs and legal assistance for 
arbitration cases in an amount that has not yet been 
determined. The Department is now preparing a 
supplemental appropriation request for submittal to the 
Mayor's Office. 

Human Resources: Civil Services/Health and Safety - 
$430,375: Although the amounts are still to be determined, 
HRD expects to submit a supplemental appropriation request 
of approximately $430,375 for underfunded salary costs to 
pay for existing budgeted positions (estimated at $200,000), 
MIS development ($86,875) and health and safety programs 
($143,500), which include a new Federally mandated drug 
testing program. 

Joint Powers Board (JPB) - $129,300: This request for 
payment of San Francisco's share of the startup costs related 
to the Peninsula Corridor Joint Powers Board has been 
approved by the Board of Supervisors. 

Charter Reform - $100,000: A motion requesting a 
supplemental appropriation for $100jOOO to fund support 
services for the Select Committee on Charter Reform has 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

5 



Memo to Budget Committee 
February 1, 1995 



been approved by the Board of Supervisors and is now subject 
to approval by the Mayor. 

Juvenile Probation - $777,487: To be used for Capital 
Improvement Projects and Facilities Maintenance. 

Public Defender - $242,779: To be used for salaries and 
fringes. 

Real Estate/War Memorial Security - $73,520: To be used 
for security for sites with relocated City Hall tenants, 
excluding the Courts. 

District Attorney-Family Support Bureau - $59,700: To 

be used as a County match for Equipment. 

Chief Administrative Officer - $23,508: To be used to pay 
for Association of Bay Area Governments (ABAG) dues. 

Election Task Force - $25,000: To implement Proposition 
L pertaining to District Elections. 

Japan Earthquake Relief - $50,000: To provide 
earthquake relief monies related to the recent earthquake in 
Kobe. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

6 



Memo to Budget Committee 
February 1, 1995 

Item 2 - File 101-94-52 

Note: This item was continued by the Budget Committee at its meeting of 
January 25, 1995. 



Department: 

Item: 

Amount: 
Source of Funds: 
Description: 



Department of Public Health (DPH) 

Co mmuni ty Mental Health and Substance Abuse Services 

Forensic Services Division 

Supplemental appropriation ordinance appropriating 
$350,000 to allow the Department of Public Health (DPH) to 
maintain staffing for Jail Health Services for FY 1994-95. 

$350,000 

General Fund General Reserve 

The Forensic Services Division of the Department of Public 
, Health (DPH) is required to provide health services for the 
San Francisco County Jail system, in accordance with (a) a 
Federal Consent Decree (Stone vs. the City and County of 
San Francisco) and (b) State Title 15 regulations,. 

In October of 1994, the Forensic Services Division reported 
that it was anticipating a shortfall of approximately $920,000 
in its permanent salaries, fringe benefits and other personnel 
accounts for FY 1994-95. DPH submitted a supplemental 
appropriation request in the amount of $2,759,047, which 
included $500,000 to partially offset this shortfall. However, 
the Mayor reduced the portion of the supplemental 
appropriation request that was to offset the funding shortfall 
by $350,000 to $150,000, which was approved by the Board of 
Supervisors, thereby leaving an estimated funding gap of 
$770,000 ($920,000 less $150,000). 

In order to further offset this funding gap, DPH changed its 
mix of staffing in the jails by replacing some Registered 
Nurses with Licensed Vocational Nurses, who are paid at a 
lower wage than Registered Nurses. In addition, DPH 
eliminated the overlapping ten-hour shifts for nurses in the 
jails. According to DPH, these two measures combined will 
save DPH an estimated $200,000 in FY 1994-95, without 
jeopardizing the quality of care or the terms of the Consent 
Decree or Title 15 regulations. 

The proposed supplemental appropriation request would 
appropriate $350,000 for permanent salaries to partially 
offset the remaining estimated funding shortfall in DPH's 



BOARD OF S UPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 1, 1995 



Comments: 



Forensic Services Division of $570,000 ($770,000 less 
$200,000). 

1. The following table, based on information provided by 
DPH, shows a breakdown of the Forensic Services Division's 
actual and projected expenditures for personal services for 
FY 1994-95 and the estimated funding surplus or shortfall in 
each of these accounts. 



Category 

Permanent Salaries - Misc. 
Permanent Salaries - Nurses 
Overtime 
Holiday Pay 
Premium Pay 
Temporary Salaries 
Temporary Salaries - Nurses 
Mandatory Fringe Benefits 
Other Fringe Benefits 
Total - Personal Services 



Actual Projected Estimated 

Revised Expenditures Expenditures Funding 

FY 1994-95 7/1/94 to 1/1/95 to Surplus 

Budget 12/31/94 6/30/95 (Shortfall) 



$2,958,175 

4,276,483 

65,118 

143,600 

573,097 

209,205 

1,481,273 

1,545,533 

188.295 



$1,071,352 

2,092,280 

47,849 

66,016 

295,791 

108,516 

993,726 

640,438 

106.172 



$1,548,783 

2,047,668 

97,954 

77,584 

323,462 

113,395 

1,157,731 

790,541 

67.705 



$338,040 
136,535 
(80,685) 

(46,156) 
(12,706) 
(670,184) 
114,554 
14.418 



$11,440,779 $5,422,140 $6,224,823* ($206,184) 



* Projected expenditures of $6,224,823 for the last six months of FY 1994-95 
are greater than the actual expenditures of $5,422,140 for the first six 
months of FY 1994-95 because of the addition of 40 positions in the Forensic 
Services Division in November of 1994, as approved by the Board of 
Supervisors (Files 101-94-21 and 102-94-4). 

2. As reflected in the table above, the Budget Analyst has 
determined that the Forensic Services Division has a 
projected shortfall of $206,184 and not $350,000 in its 
personal services accounts for FY 1994-95. As such, the 
supplemental appropriation request should be reduced by 
$143,816, or from $350,000 to $206,184. 



Recommendations: 



1. Amend the proposed supplemental appropriation 
ordinance by reducing the request by $143,816, from 
$350,000 to $206,184. 

2. Approve the proposed supplemental appropriation 
ordinance, as amended. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 

Item 3 - File 208-95-1 



Item: 



Description: 



Comments: 



Recommendation: 



Ordinance waiving fire prevention permit fees for the "Chili 
Cookout" event at Slim's (a music club and bar at 333 11th 
St.), held on September 18, 1994, to benefit the San Francisco 
Fire Department Water Rescue Unit. 

The proposed ordinance would waive a permit fee of $889 to 
be paid by Slim's to the Bureau of Fire Prevention for 
permits issued in connection with an event held to benefit 
the San Francisco Fire Department Water Rescue Unit. 

Slim's held a chili cookout, open to the public, for the 
purpose of benefiting the San Francisco Fire Department's 
Water Rescue Unit on September 18, 1994. Because the 
event was public and involved the use of propane grills in 
an outdoor parking lot, inspections and permits from the 
Bureau of Fire Prevention were required. The permit fees 
totaled $889, including $129 for a public assembly permit 
and liquid propane gas permit for the event as a whole, and 
$760 for 19 individual conditional use gas permits for booth 
operators at $40 each. These permit fees accrue to the 
General Fund. Slim's has not yet paid the fees. 

The San Francisco Fire Department's Water Rescue Unit 
operates out of Fire Stations located near Ocean Beach and 
San, -Francisco Bay and involves approximately 150 
firefighters who are trained in water rescue in addition to 
their normal training. The Unit will use the funds raised 
by Slim's to purchase needed specialized equipment such as 
wet suits and floating stretchers. Proceeds from the event 
at Slim's totaled $2,100. 

According to Captain Tom Harvey of the Fire Department, 
the Bureau of Fire Prevention applies the permit fee 
schedule to all events, and does not issue fee waivers. 
However, the Board of Supervisors does have the authority 
to issue fee waivers. 

Approval of the proposed ordinance is a policy matter for 
the Board of Supervisors. 



BOARD OF S UPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 1, 1995 



Item 4 -File 47-95-2 

Department: 

Item: 



Description: 



Comment: 



Recommendation: 



Department of Parking and Traffic (DPT) 

Resolution authorizing Administrative Assistants and 
Legislative Aides to Members of the Board of Supervisors to 
park without cost at the Performing Arts Garage. 

The Performing Arts Garage is a 612-space City-owned 
parking facility located on Grove Street, between Franklin 
and Gough Streets. 

In 1984, the Board of Supervisors approved a resolution 
(Resolution 574-84) which authorized free parking privileges 
for 28 Municipal and Superior Court Judges at the 
Performing Arts Garage. Under this arrangement, the 
Judges may park their vehicles at the Garage for free on 
weekdays between 7 a.m. and 6 p.m. However, the Judges 
are required to pay the regular parking rate if their vehicles 
' are parked at the Garage on weekends or on weekdays after 6 
p.m., because parking spaces are often needed at those times 
in order to accommodate paying motorists who are attending 
the opera, symphony, ballet, or other Civic Center 
attractions. 

Because the Superior and Municipal Courts are relocating 
out of the Civic Center area to 633 Folsom Street, these 
Judges no longer need the free parking spaces provided for 
them at the Performing Arts Garage. The proposed 
resolution would authorize the use of these vacant parking 
spaces at the Performing Arts Garage, without cost, by the 22 
Administrative Assistants and Legislative Aides to Members 
of the Board of Supervisors. 

According to Mr. Kevin Hagerty, Director of Off-Street 
Parking for the Department of Parking and Traffic (DPT), the 
Performing Arts Garage currently operates at approximately 
75 percent capacity during the daytime (approximately 460 
spaces), including the 28 parking spaces used by Superior 
and Municipal Court Judges at no charge. Mr. Hagerty 
advises that it is unlikely that the use of 22 of these 28 free 
parking spaces by Administrative Assistants and Legislative 
Aides during the daytime would prohibit paying motorists 
from parking at the Garage, and it is therefore unlikely that 
this policy would result in reduced revenues to the City. 

Approval of the proposed resolution is a policy matter for the 
Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

10 



Memo to Budget Committee 

February 2, 1995 Budget Committee Meeting 

Item 5 - File 101-94-54 



Department: 
Amount: 
Source of Funds: 
Item: 

Description: 



Real Estate Department 

$73,520 

General Fund Reserve 

Ordinance appropriating $73,520 from the General Fund 
Reserve to pay for security services at the War Memorial at 
401 Van Ness Avenue for the period February 13, 1995 
through June 30, 1995. 

As part of the move from City Hall for seismic retrofitting, as 
of February 13, 1995, staff of the Office of the Mayor, Board 
of Supervisors, Chief Administrative Officer, Ethics 
Commission, and Civil Service Commission, as well as the 
Law Library and the public hearing rooms used by City 
Commissions and the Board of Supervisors are relocating to 
office space at the War Memorial Building at 401 Van Ness 
Avenue. 

Entry security at City Hall for all of these departments had 
previously been provided by 7 Sheriffs Department staff (6 
Cadets and one Deputy Sheriff) assigned to the 4 entrances of 
City Hall, using 3 walk-through metal detectors. 

The Sheriffs Department has determined that the War 
Memorial, with 8 doors, will require 7 FTE positions. These 
security services are proposed to be provided through a 
private contractor and a "Proposition J" certification process 
for this purpose has been submitted to the Board of 
Supervisors for approval. The estimated contractual cost for 
the security services for the War Memorial, for the period 
February 13, 1995 to June 30, 1995, are as follows: 



FTE 

7 



Total Hours 
5,320 



Rate/Hour 
$11 



Estimated Cost 
$58,520 



The total of 5,320 hours provided with these positions will 
provide for 3 guards monitoring doors and door security 
cameras during the work day, and 1 guard for the War 
Memorial during night and weekend hours. 

In addition, two new metal detectors are required at the War 
Memorial because 2 of the 3 metal detectors now at City Hall 
are old, frequently break down, and should be taken out of 
service, according to Lieutenant Rich Dyer of the Sheriffs 
Department. The cost of new metal detectors is 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

11 



Memo to Budget Committee 

February 2, 1995 Budget Committee Meeting 

approximately $7,500 each, for a total cost of $15,000, based 
on estimates obtained by the Real Estate Department. 

Therefore, the total estimated cost for security at the War 
Memorial for the period from February 13, 1995 through the 
end of the Fiscal Year on June 30, 1995, including $58,520 for 
personnel and $15,000 for metal detectors, is $73,520, as is 
being requested under this item. 

Comments: 1. The courtrooms of the Trial Courts formerly located in 

City Hall relocated as of January 13, 1995 to temporary 
courtrooms at 633 Folsom. The Sheriffs Department has 
determined that 633 Folsom, with 3 entry doors, will require 
a total of 4 FTE positions. These positions are proposed to be 
filled with existing budgeted Sheriffs Department staff (3 
Cadets and 1 Deputy Sheriff). According to Lt. Dyer, the 
Sheriffs Deputy assigned to 633 Folsom is the security 
coordinator and supervisor for the site, and the three Cadets 
cover the doors. The cost of these Sheriffs Department 
,personnel for the period January 13, 1995 through June 30, 
1995, is approximately $51,500 for salaries and $7,250 for 
fringe benefits, for a total of $58,750. As noted above, this 
cost has already been provided for in the FY 1994-95 Budget. 

2. Security in the courtrooms of the Trial Courts is provided 
by 29 Deputy Sheriff Bailiffs. These personnel have been 
transferred to the temporary courtrooms at 633 Folsom. 
Because 633 Folsom has the same number of courtrooms as 
had existed at City Hall, the same number of Deputy Sheriff 
Bailiffs are needed at the new location. 

3. There are an additional three Sheriffs Department Cadets 
who formerly provided entry security at City Hall who will 
not be assigned to 633 Folsom or to the War Memorial. 
These three Cadets have been reassigned; one to the Parole 
Office, one to the new County Jail at 425 7th Street, and one 
to the San Bruno Jail. These positions were previously 
approved as part of the Sheriffs Department FY 1994-95 
Budget, and a memo regarding these assignments from the 
Sheriffs Department is attached. 

4. The Real Estate Department reports that the need for 
security at both 633 Folsom and the War Memorial will 
continue in FY 1995-96. If security services are provided for 
the War Memorial by a private contractor, the Real Estate 
Department estimates that the cost will be approximately 
$159,500, for the period July 1, 1995 to June 30, 1996. Such 
funds would be included in the Real Estate Department's FY 



BOARD OF S UPERVISORS 
BUDGET ANALYST 

12 



Memo to Budget Committee 

February 2, 1995 Budget Committee Meeting 

1995-96 Budget and be subject to review and approval by the 
Board of Supervisors. 

5. Currently, entry security services at City Hall cost 
approximately $191,808 annually, based on the cost of the 7 
Sheriffs Department personnel described above. With the 
additional entry security service required by the move of 
offices to the War Memorial, the City will incur additional 
costs for security services of approximately $159,500 
annually, based on the Real Estate Department's estimate of 
the cost of providing these services through a private 
contract. 

6. In summary, approval of the proposed ordinance would 
appropriate $58,520 for an outside contract and $15,000 for 
metal detectors, for a total of $73,520, to the Real Estate 
Department from the General Fund Reserve to pay for 
security services at the War Memorial Building for the period 
February 13, 1995 to June 30, 1995. 

Recommendation: While the Budget Analyst believes that the proposed 
ordinance should be approved to provide the necessary 
security at the War Memorial, it should be noted that the 
Proposition J certification to provide security services at the 
War Memorial through a private contractor has not yet been 
approved by the Board of Supervisors. Although such a 
contract would not displace any Civil Service employees, we 
consider approval of such a contract to be a policy decision for 
the Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



jnN-26-95 THU 15:57 P. 02 

Attachment 



San Francisco Sheriff's Department 

INTER-OFFICE CORRESPONDENCE 




TO: PEG STEVEHSON January 26, 1995 

FROM: LT. R. DYER 

RE: 8374 SHERIFF'S CADETS 



The Sheriff's Department discontinued City Hall entry 
security on January 13, 1995. Assigned to this duty were six 8274 
cadets and one 8304 deputy sheriff supervisor. The one year 
personnel salary and fringe benefits cost of this operation was: 



1 8304 at $58^303 = $58,303 
6 8274s at $23,000 = $138,000 
= $196,303 



Of the one supervisor and six cadets who formally performed 
entry security at City Hall, the 8304 supervisor and three 8274 
cadets were reassigned to 633 Folsora Street to perform entry 
security at that location. 

One 8274 cadet 'resigned on 1/13/95. One 8274 cadet was 
reassigned to County Jail #3 San Bruno to replace the Besk lawsuit 
settlement 8274 cadet, who had resigned. One 827,4 cadet was 
reassigned to the County Parole office on a grant. 

I hope this information is helpful. If you have any further 
question, please contact Budget Officer Rich. Ridgeway or me at 
554-7225. 



Recycled Paper 
14 



Memo to Budget Committee 
February 1, 1995 



Item 6 - File 101-94-55 



Item: 



Amount and 
Source of Funds: 



Description: 



Supplemental appropriation ordinance to implement Mayor's 
Budget Incentive Program by appropriating $103,819 from 
the General Fund Reserve to Materials and Supplies, 
Equipment and Capital Improvement Projects, and 
appropriating $65,184 from the Employees Retirement Trust 
Fund to Equipment. 



General Fund Reserve - funds carried forward 

from the FY 1993-94 budget $103,819 

Employees Retirement Trust Fund 65.184 

Total $169,003 

In November of 1993, in the Mayor's budget instructions for 
FY 1994-95, the Mayor proposed the Budget Incentive 
Program, which provided that City departments could retain 
a percentage of their unexpended balances at the end of FY 
1993-94 and could use such funds for one-time projects, 
infrastructure needs or equipment purchases, subject to the 
Controller's certification of the availability of funds. 

In FY 1993-94, the amount of surplus funds certified by the 
Controller for such purposes amounted to $169,003. In July 
of 1994, the Mayor advised those departments which had 
underspent during FY 1993-94 to submit proposals for the 
use of surplus funds from FY 1993-94 for one-time projects. 
As a result, 13 City departments submitted proposals 
totaling $1,066,821. The Mayor approved $169,003 of this 
amount for these 13 departments, as follows: 

General Fund Non-General Fund 



Board of Supervisors 


$4,500 




Adult Probation 


711 




Human Rights Commission 


5,000 




Parking & Traffic 


10,000 




Employees Retirement System 




$65,184* 


Law Library 


9,000 




Chief Administrative Officer 


7,608 




Agriculture/Weights & Measures 


10,000 




Medical Examiner/Coroner 


2,000 




Electricity & Telecommunications 


10,000 




Animal Care & Control 


18,000 




Registrar 


15,000 




Public Works 


12.000 
103,819** 




Totals $: 


$65,184** 


BOARD OF SUPERVISORS 







BUDGET ANALYST 

15 



Memo to Budget Committee 
February 1, 1995 



* Includes some General Fund contributions. 

** Total of $169,003. 

In addition to the Mayor's budget instructions submitted in 
November of 1993, Proposition G (Mission Driven 
Budgeting), which was approved by the San Francisco 
electorate in June of 1994, declared that it shall be City 
policy to encourage the Mayor and Board of Supervisors, 
through the supplemental appropriation process, to give 
serious consideration to rewarding those departments that 
the Controller has certified have exceeded their revenue goals 
or have expended less than the amount budgeted for that 
year. 

The specific requests of each of these departments are 
described below: 

Board of Supervisors $4,500 

This request is for a dual cassette recorder and tape 
'duplicator for the Clerk of the Board's Office. According to 
Ms. Marie McKechnie of the Clerk of the Board's Office, this 
equipment is needed in order to augment the existing 
recording equipment, consisting of one single-reel cassette 
recorder, which is used by the Clerk of the Board to record 
meetings of the Board of Supervisors and its Committees. 

Adult Probation $711 

This' amount would be used to augment the Department's 
existing office paging system by installing wiring and 
speakers in two additional rooms. 

Human Rights Commission (HRC) $5,000 

This request is for the addition of four computer work 
stations in order to improve HRC's capacity to process 
MBE/WBE/LBE certifications and contract compliance 



Department of Parking and Traffic (DPT) $10,000 

DPT would use these funds to purchase a laser printer and 
four personal computers in order to automate the processing 
of the between 3,000 and 5,000 pieces of mail that the Traffic 
Citation Processing Division receives each week and to speed 
the Adniinistrative Hearing Office's responses to citizens. 

Employees Retirement System (ERS) $65,184 

This request would be used for the following items: 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

16 



Memo to Budget Committee 
February 1, 1995 



Installation of panel system to create separate 

workstations $15,500 

Electrical work and data cabling to ensure 

sufficient power supply and appropriate 

wiring for Local Area Network (LAN) 17,700 

Microfilm reader to perform research 5,096 

Refrigeration unit to provide climate-controlled 

environment for LAN 2,140 

Worksite renovations, incl. chairs, foot stools 

and wrist rests, to comply with VDT ordinance 5,880 
Office furniture and supplies, such as file 

cabinets, shelves, desks and keyboard trays 11,278 

Table, overhead projector and screen for 

presentations in Retirement Board room 1,900 

Paper shredder to destroy confidential records 5,690 

Total $65,184 

Law Library $9,000 

.These funds would be expended on four computers, two 
printers and software in order to enable the Law Library to 
begin the automation of its card catalog and technical 
services, and to provide a public access terminal and 
adniinistrative services. 

Chief Administrative Officer (CAP) $7,608 

The CAO would use these funds to acquire one additional file 
server, networking software and a network interface, needed 
in order to install a LAN at the CAO's new location in the 
Veteran's Building. 

Agriculture/Weights & Measures $10,000 

This request is for the purchase of five personal computers to 
expedite data entry work, which is needed to comply with 
State-mandated reporting requirements. 

Medical Examiner/Coroner $2,000 

This request is for the purchase of a computer-based slide 
making system that would produce high quality photographic 
slides needed for training presentations. 

Electricity and Telecommunications (PET) $10,000 
DET is requesting $10,000 for facilities maintenance 
improvements, including safety and operations measures for 
DET trailers and miscellaneous health/safety items in the 
main Rankin Street facility (e.g. tripping hazards, radiator 
leaks, inoperative lighting, heating/ventilation/air 
conditioning controls). 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 1, 1995 



Comment: 



Animal Care and Control $18,000 

This request would be used to install a freight elevator door 
that opens into the Department's storage area. The existing 
elevator has only one door, which opens up to a small 
corridor. An elevator door opening to the storage area would 
facilitate the loading and unloading of dog and cat food, cat 
litter, cardboard carriers and other materials and supplies 
into the storage area. 

Registrar of Voters $15,000 

The Registrar is requesting $15,000 for one personal 
computer, two file servers and software in order to upgrade 
the Election Management Network Server, thereby allowing 
faster processing of absentee ballots and of information 
requests from candidates and increasing hard disk storage 
capacity. 

Department of Public Works (DPW) $12,000 

DPW is requesting $12,000 to perform work needed so that 
the City can assume operation of steam service to the Civic 
Center. Work would include installing electrical power, 
telephone service, pipes, controls and interfaces. 

Total Supplemental Appropriation Request $169,003 

Mr. Paul Owsley of the Electronic Information Processing 
Steering Committee (EIPSC) advises that the above requests 
to purchase computer equipment do not require prior EIPSC 
approval because they fall under EIPSC's "Rule of Twenty." 
Under this rule, a City department or departmental division 
need not seek prior approval from EIPSC for the purchase of 
20 or less computers within one year. 



Recommendation: Approve the proposed ordinance. 



BOARD OF S TTPKRVTSORS 
BUDGET ANALYST 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 

Item 7 -File 101-94-58 



Department: 



Item: 



Amount: 
Source of Funds: 
Description: 



Department of Public Health (DPH) 

San Francisco General Hospital (SFGH) 

Division of Mental Health, Substance Abuse and Forensics 

Supplemental Appropriation Ordinance appropriating 
$1,722,243 of Medi-Cal and Medicare revenues for salaries, 
fringe benefits, medical service contracts, professional 
services, training, other non-personal services and materials 
and supplies to the Department of Public Health for (a) an 
augmentation of Mental Health Services and (b) to alleviate 
overcrowding in the Psychiatric Emergency Services Program 
at San Francisco General Hospital for FY 1994-95. 

$1,722,243 

Medi-Cal and Medicare revenues 

The DPH reports that over the past 12 months, there has 
been a 27 percent increase in the number of patients 
admitted per month to SFGH's Psychiatric Emergency 
Services (PES) Program, from an average of 582 admissions 
per month in 1993 to an average of 741 per month in 1994 
(see Attachment). The DPH advises that the increased 
number of patients has resulted in a deterioration in patient 
care, a decrease in patient/staff safety, and increased stress 
on the Program staff. According to Ms. Ellen Busteed of 
SFGH's Department of Psychiatry, this patient increase is 
primarily a result of a substantial rise in volume of patients 
who are brought in by the Police Department for evaluation 
due to being a danger to themselves and others. The DPH 
advises that as the volume of patients has increased, the 
average length of stay of some of the patients at the PES 
Program has also increased from less than one full day to two 
to three days (72 hours). According to the DPH, the PES 
Program is not permitted under the Hospital's license to keep 
patients more than 23 hours. Ms. Busteed advises that to 
continue the current practice, the Hospital could be 
jeopardizing its license. According to Ms Busteed, SFGH 
believes that the proposed supplemental appropriation 
request will significantly increase its capability to comply 
with this requirement. 

Additionally, the DPH reports that the DPH's community- 
based mental health programs are also at capacity, with 
waiting lists for intensive day services. As such, under this 
proposed request, SFGH and DPH's Division of Mental 
Health, Substance Abuse and Forensics are proposing a plan 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



1 Q 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 



to expand and enhance the community-based mental heath 
capacity and reduce the reliance on institutional care at 
SFGH. Such program expansion and enhancement would be 
funded by increased Medi-Cal and Medicare billings. 
According to Ms. Monique Zmuda of the DPH, this request 
does not represent a budget deficiency in the FY 1994-95 
DPH budget but rather represents a combination of expanded 
services and new programs consisting of the following three 
components: 

(1) A Psychiatric Emergency Service Safety Plan 

Under this component, the SFGH Department of Psychiatry 
would collaborate with SFGH and the Division of Mental 
Health, Substance Abuse and Forensics to implement the 
following: (a) work with the Police Department on a plan to 
slow admissions during the PES Program's peak periods (b) 
discuss with other hospitals in San Francisco the option of 
evaluating and holding patients until such time as the PES 
Program can safely accept patient transfers, (c) increase 
inpatient and PES staffing in order to adequately handle the 
increase in inpatient admissions and PES patient 
admissions, (d) increase the acute psychiatric units by seven 
beds and (e) expand the Crisis Resolution Team. This Team, 
which is composed of Social Workers and Psychiatrists at 
SFGH, has responsibility for placing patients into the 
community who would otherwise be forced to remain in the 
acute psychiatric units or PES Program for extended periods. 

(2) Medical Emergency High User Project 

Under this component, the SFGH Department of Psychiatry 
proposes to initiate an intensive case management system to 
address the problems of the "high users" of emergency 
medical services. Based on a study conducted by SFGH a 
"high user" is defined as any individual within a 12-month 
time period who had 15 or more visits to the medical 
emergency room services at SFGH. Results of the study 
indicated that the majority of these patients were in need of 
substance abuse/or alcohol treatment, half of these patients 
were in need of case management and almost half would 
potentially benefit from a psychiatric medication evaluation. 
Under the proposed intensive case management system, the 
case managers would work collaboratively with the staff of 
the medical emergency room services in identifying 
appropriate patients and developing psychosocial 
interventions and linkages to more appropriate services in 
order to decrease utilization of the more expensive medical 
emergency services. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

20 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 



( 3) Mental Health Community Care Service Enhancement 

Under this component, the Division of Mental Health, 
Substance Abuse and Forensics is proposing the following: 

- Development of a mobile crisis team; 

- Development of urgent care capacity at mental 
health clinics; 

- Increased community- based care coordinators; 

- Increased staffing at residential treatment 
programs; 

- Increased staffing at a Latino focused program, 

- Increased intensive day treatment services for 
children, 

- Increased residential care and case management, 

- Development of support staff for women's housing 
project, 

- Increased vocational services, 

- Development of second Clubhouse Day Program 
(see details below). 

This proposed supplemental appropriation request would 
appropriate $1,722,243, as follows: 



Permanent Salaries - Miscellaneous 


$150,464 


Permanent Salaries - Nurses 


177,457 


Premium Pay 


12,212 


Fringe Benefits 


57,386 


Professional Services 


499,716 


Training 


2,890 


Non-Personal Services 


81,195 


Materials and Supplies 


60,923 


Medical Service Contracts 


680.000 


Total 


$1,722,243 






The following provides details of each of the foregoing 
funding requests: 

Permanent Salaries - Miscellaneous $150,464 

This amount would fund the following existing vacant 
positions for the PES Program and Crisis Resolution Team 
(case management) and the Inpatient Psychiatric Units (for 
the increased beds) for the period January 1, 1995 to June 30, 
1995: 

Health Care Billing Clerk I (1 FTE) $15,000 

2305 Psychiatric Technician (6.25 FTE) 1 16,796 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

21 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 



2312 Licensed Vocational Nurse (1 FTE) 18.668 

Total $150,464 

The Health Care Billing Clerk would be 
responsible for patient registration, 
appointment scheduling, processing of charge 
claims, and confirming eligibility for service. 
The Psychiatric Technicians would be 
responsible for the provision of PES and Crisis 
Resolution Team (CRT) nursing services (e. g., 
patient assessment, administering medication 
etc.). The Licensed Vocational Nurse would be 
responsible for providing PES nursing services 
(e. g., patient assessment and administering 
medication). 

Permanent Salaries - Nurses $177,457 

This amount would fund 6.5 FTE existing 
vacant 2320 Registered Nurse positions for the 
PES Program for the period January 1, 1995 to 
June 30,1995. These positions would be 
responsible for providing nursing services in the 
PES Program and the Inpatient Psychiatric 
Units (e. g., patient assessment, group therapy, 
administering medication etc.) 

Premium Pav $12,212 

This amount would fund shift differential pay 
for the Psychiatric Technicians, Licensed 
Vocational Nurse and Registered Nurses. 

Fringe Benefits $57,386 

This amount is equivalent to approximately 17.5 
percent of total salaries of $327,921 ($150,464 
plus $177,457). 

Professional Services $499,716 

This amount would be used to modify SFGH's 
existing contract with the University of 
California, San Francisco (UCSF) effective 
January 1, 1995 through June 30, 1995 to fund 
the following positions: 

Classification ETE 

Social Worker 7.5 $168,750 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

22 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 



Psychiatrist 


1.87 


102,850 


Case Manager 


2.0 


40,000 


Peer Counselor 


2.5 


30,000 


Evaluation Psychologist 


0.5 


15,000 


Data Collection Assistant 


1.0 


12,500 


Revenue Clerk 


2.0 


27,500 


Fringe Benefits 




103.116 


Total 




$499,716 



The above-noted contract staff would provide 
services to the PES Program, the Inpatient 
Psychiatric Unit, the Crisis Resolution Team 
and the Medical Emergency High User Project. 

Training 

This amount would fund conference and 
seminar training for the 14.75 FTE staff that is 
to be hired. 



$2,890 






Non-Personal Services $81,195 

This amount would fund (1) short term housing 
in a general assistance hotel for patients during 
treatment at the PES Program and Medical 
Emergency High User Project, (2) telephone 
costs (3) printing and reproduction (in-house), 
and (4) other miscellaneous costs. 

Materials and Supp lies $60,923 

This amount would fund patient care supplies, 
office supplies, office equipment, office furniture 
and computer equipment for the staff that is to 
be hired . 

Medical Services Contracts $680.000 

This requested amount would fund the 
modification of the following existing 
community-based medical services contracts, 
effective March 1, 1995 to June 30, 1995 to 
enhance and expand the community-based 
mental health program capacity: 



Westside Mental Health 
($150.000) 



Mobile Crisis Unit 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



23 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 



This Unit would provide short term outpatient 
treatment interventions including medications 
to individuals who are unable or unwilling to go 
to a mental health clinic site. The Unit would 
operate seven days per week, with two shifts on 
weekdays and one shift on Saturdays and 
Sundays. It will also serve as a pre-hospital 
patient assessment unit, diverting individuals 
from the PES Program and acute in-patient 
psychiatric services whenever appropriate. 
Westside Mental Health would be paid a fee-for- 
service rate of $149 for each of the estimated 
1,007 outpatient visits. 

Westside Mental Health 's current contract with 
the DPH is in the amount of $2,236,397. 

Westside Mental Health - Care Management 
Capacity Enhancement ($148.000) 

DPH advises that care management assists in 
continuity of care and appropriate utilization of 
system resources for seriously mentally ill 
individuals through the activities of 
coordinators. Coordinators are required to make 
face-to-face contact with newly assigned 
patients while hospitalized to improve linkage to 
community-based services, authorize services in 
the community, and establish a plan for 
maintaining the care of the patient even as 
his/her service needs change over time. 
According to the DPH, enhanced managed care 
will reduce the fragmentation of care, reduce the 
need for acute in-patient care and assist 
individuals to remain in community-based 
programs. Westside Mental Health will be paid 
a fee-for- service rate of $76 for each of the 
estimated 1,947 patient visits. 

Family Service Agency - Project Re-entry 
($30.000) 

This project would provide case management 
services to patients who have been treated in 
out-of-county treatment facilities (e. g., 
Crestwood Vallejo located in Sonoma County 
and Canyon Manor located in Marin County) in 
order to integrate these patients back into the 
community. In addition, project staff would 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

2k 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 



provide consultation to the residential care 
providers serving these patients and coordinate 
the care provided to these patients by other 
treatment programs. Family Service Agency will 
be paid a fee-for-service rate of $80 for each of 
the estimated 375 visits to residential care 
patients. 

Family Service Agency's current contract with 
DPH is in the amount of $3,742,049. 

Bawiew Hunters Point Foundation - Clubhouse 
Program ($60.000) 

This Program would provide socialization and 
vocational activities for seriously mentally ill 
individuals who have stabilized and are able to 
use a less intensive service. Bayview Hunters 
Point Foundation will be paid a fee-for-service 
rate of $51 for each of the estimated 1,176 day 
treatment units. 

Bayview Hunters Point Foundation's current 
contract with DPH is in the amount of 
$4,040,662. 

Instituto Familiar de la Raza - Latino Focus 
Program Enhancement ($28.000) 

This community-based agency would provide 
enhanced outpatient psychiatric nursing 
services to patients. Instituto Familiar de la 
Raza will be paid a fee-for-service rate of $99 for 
each of the estimated 283 outpatient visits. 

Instituto Familiar de la Raza's current contract 
with DPH is in the amount of $378,307. 

Progress Foundation- Acute Residential Services 
($90.000 ) 

Progress Foundation will provide enhanced 
residential treatment services in order to serve 
more patients discharged from acute care and 
Institute for Mental Disease (IMD) facilities (e. 
g., Crestwood Vallejo and Canyon Manor). 
Progress Foundation will be paid a fee-for- 
service rate of $206 for each of the estimated 
437 residential treatment days. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

25 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 



Progress Foundation's current contract with 
DPH is in the amount of $4,533,574. 

Edgewood Children Center ($67.000) 

Edgewood Children Center would provide 
enhanced intensive day treatment services for 
children. Such day treatment services would 
include counseling, educational services and 
psychiatric treatment. Edgewood will be paid a 
fee-for-service rate of $73 for each of the 
estimated 918 day treatment visits. 

Edgewood Children Center's current contract 
with DPH is in the amount of $1,833,884. 

St. Marv's Hospital - McAulev Clinic ($67 r 000) 

St. Mary's Hospital's McAuley Clinic would 
provide enhanced day treatment (i. e., 
counseling, educational services, psychiatric 
treatment) and aftercare (i. e., client follow-up 
home visits and counseling services for client 
family members) to children who would 
otherwise be hospitalized in acute inpatient 
services. St. Mary's Hospital will be paid a fee- 
for-service rate of $225 for each of the estimated 
298 day treatment and after care days. 

St. Mary's - McAuley Clinic's current contract 
with DPH is in the amount of $416,880. 

St. Pauli's Women's Shelter ($40.000) 

St. Pauli's Women's Shelter would provide 
mental health services for the women and their 
children who are served at this shelter. Such 
services would include linking the program 
clients to community-based mental heath 
services in order to insure that clients who are 
mentally ill and homeless receive appropriate 
treatment services. St. Pauli's Women's Shelter 
would be paid a fee-for-service rate of $40 for 
each of the estimated 1,000 hours of staff 
support service. 

St. Pauli's Women's Shelter's current contract 
with DPH is in the amount of $30,000. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

26 






Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 



Total Request $1,722,243 

Comments: 1. As noted above, the proposed expenditures for Permanent 

Salaries - Miscellaneous and Permanent Salaries - Nurses 
were based on the staff being hired by January 1, 1995. Ms. 
Busteed now advises that the staff will be hired effective 
March 1, 1995. As such, the amount required for Permanent 
Salaries - Miscellaneous is $100,309 or $50,155 less than the 
requested $150,464 and the amount required for Permanent 
Salaries - Nurses is $118,305 or $59,152 less than the 
requested $177,457. Based on this decrease in salaries, the 
amount requested for Fringe Benefits should be reduced by 
$19,129 from $57,386 to $38,257 and the amount requested 
for Premium Pay should be reduced by $4,071 from $12,212 
to $8,141. The amount requested for Non-Personal Services 
should also be reduced by $5,812 from $81,195 to $75,383 
because, based on the staff not being hired until March 1, 
1995, reduced expenditures will be incurred against this 
account. Additionally, Ms. Busteed advises that the 
modification to the UCSF contract would not become effective 
until March 1, 1995. Accordingly, the amount requested for 
Professional Services should be reduced by $166,572 from 
$499,716 to $333,144. 

2. The Medi-Cal and Medicare revenue amounts contained in 
the proposed supplemental appropriation request should also 
be adjusted to reflect the revised expenditure amounts. 

3. As of the writing of this report, the SFGH was unable to 
provide specific budget details for the requested training and 
the Non-Personal Services expenditures. As such, the Budget 
Analyst recommends that these monies be placed on reserve 
pending the SFGH's submission of the budget details for 
these two accounts. 

Recommendation: 1. Amend the proposed ordinance to reduce the supplemental 
appropriation request as follows: (1) reduce Permanent 
Salaries - Miscellaneous by $50,155 from $150,464 to 
$100,309, (2) reduce Permanent Salaries - Nurses by $59,152 
from $177,457 to $118,305, (3) reduce Fringe Benefits by 
$19,129 from $57,386 to $38,257, (4) reduce Premium Pay by 
$4,071 from $12,212 to $8,141, (5) reduce Non-Personal 
Services by $5,812 from $81,195 to $75,383, and (6) reduce 
Professional Services by $166,572 from $499,716 to $333,144, 
for a total reduction of $304,891 from $1,722,243 to 
$1,417,352, 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

97 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 



2. Amend the proposed ordinance to (1) reduce the Medi-Cal 
revenue amount by $222,504 from $1,440,610 to $1,218,106 
and (2) reduce the Medicare revenue amount by $82,387 from 
$281,633 to $199,246 for a total reduction of $304,891. 
Additionally, amend the proposed ordinance to reduce the 
Medi-Cal transfer out amount of $760,610 by $222,504 to 
$538,106 to correspond to the $222,504 reduction in the total 
Medi-Cal revenue amount. 

3. Amend the proposed ordinance to place $2,890 for training 
and $75,383 for Non-Personal Services on reserve pending 
the SFGH's submission of budget details. 

3. Approve the proposed ordinance as amended. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

28 



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Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 

Item 8 - File 101-94-57 



Department: 
Item: 

Amount: 
Source of Funds: 
Description: 



Comments: 



Recommendation: 



Mayor's Office 

Supplemental Appropriation Ordinance appropriating 
$50,000 from the General Fund Reserve to provide 
earthquake relief monies to Japan in FY 1994-95. 

$50,000 

General Fund - General Fund Reserve 

The proposed supplemental appropriation request in the 
amount of $50,000 would be donated to the government of 
Japan to be used for earthquake relief in connection with the 
major earthquake that was centered in the area of Kobe 
Japan, on January 17, 1995. Ms. Theresa Lee of the Mayor's 
Office advises that since San Francisco has an established 
sister city relationship with the City of Osaka, the Mayor's 
Office is proposing that the $50,000 for the Kobe earthquake 
disaster be transmitted to the Mayor of Osaka, to be used for 
earthquake relief efforts as the Mayor deems appropriate. 
Ms. Lee notes that Osaka is among the cities that incurred 
damage as a result of the earthquake. 

Ms. Lee advises that Japan previously donated 
approximately $2 million in public and private funds to San 
Francisco for earthquake relief following the October, 1989 
Loma Prieta earthquake that occurred in San Francisco. 

Approval of the proposed ordinance is a policy matter for the 
Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



in 






Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 

Item 9 - File 100-95-1 

Department: Board of Supervisors 

Item: Motion authorizing and directing the Clerk of the Board to 

file with the Controller the budget estimates for FY 1995-96 
for the Board of Supervisors. 

Description: The Clerk of the Board of Supervisors will make a 

presentation of the recommended FY 1995-96 budget for the 
Board of Supervisors directly to the Budget Committee. The 
Budget Analyst will review and report on this budget in 
detail, along with all other departmental budgets, to the 
Budget Committee in June of 1995 during the Committees 
annual budget hearings. 






BOARD OF SUPERVISORS 
BUDGET ANALYST 

31 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 



Items 10 and 11 



Files 101-90-128.1 and 101-93- 



Department: 



Items: 



Amounts: 

Source of Funds: 
Description: 



Department of Public Works (DPW) 
Fire Department 

Item 10, File 101-90-128.1 - Release of reserved funds in the 
amount of $1,374,580, for the purpose of funding Fire Station 
No. 44 construction contract. 

Item 11, File 101-93-88.1 - Release of reserved funds in the 
amount of $140,500, for the purpose of funding Fire Station 
No. 44 construction contract. 



Item 10, File 101-90-128.1 
Item 11, File 101-93-88.1 
Total 



$1,374,580 

140.500 

$1,515,080 



1989 Earthquake Safety Bond Program Fund 

The Board of Supervisors previously approved a 
supplemental appropriation request in the amount of 
$6,500,000, from 1989 Earthquake Safety Bonds for the 1989 
Earthquake Safety Bond Program Phase One (File 101-90- 
128). At the same time, the Board of Supervisors placed 
$4,098,535 earmarked for contractual services on reserve 
pending the selection of contractors, determination of their 
MBE/WBE status and contract cost details. The DPW is now 
requesting that $1,374,580 of the $4,098,535 be released from 
reserve to fund construction work on Fire Station No. 44 
located at 1298 Girard Street. Such ponstruction work will 
consist of renovating and seismically strengthening the 
existing 5,580 square foot facility and constructing a 4,422 
square foot addition to the facility to provide expanded living 
space for the firefighters and for parking space for a second 
fire truck. Therefore, the renovated facility will have 10,002 
square feet. 

The Board of Supervisors also previously approved a 
supplemental appropriation request in the amount of 
$1,400,000 from accrued interest from the four bond sales of 
the 1989 Earthquake Safety Bonds for the 1989 Earthquake 
Safety Bond Program Phase One (File 101-93-88). At the 
same time the Board of Supervisors placed $331,500 
earmarked for contractual services on reserve pending the 
selection of contractors, determination of their MBE/WBE 
status and contract cost details. The DPW is now requesting 
that $140,500 of the $331,500 be released from reserve to 
fund the construction work on Fire Station 44 as noted above. 
The $140,500 plus the requested $1,374,580 would bring the 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 



total amount available for this construction project to 
$1,515,080. 

The DPW advises that, through its competitive bid process, it 
has selected Chiang C. M. Construction, an MBE/LBE firm, 
based on the lowest base bid amount of $1,462,000. The DPW 
reports that in addition to Chiang C. M. Construction, eight 
other firms submitted bids as follows: 

Base Bid 
Name of Firm Amount 



Budget: 



Comments: 



Westbay Builders/D. Stewart, JV (WBE/LBE) $1,550,000 

Gomez-Chapot Construction, JV (MBE/LBE) $1,666,000 

A. R. Construction (MBE/LBE) $1,680,000 

Dennis J. Amoros/Marinship, JV (MBE/LBE) $1,741,000 

Lem Construction (MBE/LBE) $1,763,000 

A. Ruiz Construction (MBE/LBE) $1,860,000 

Cuevas-Mannion Construction, JV (MBE/LBE) $1,928,000 

Cico/R&W, JV (MBE/LBE) $1,946,496 

Construction Contract : > $1,462,000 

Contingency (see Comment # 2 below) 53.080 

Total $1,515,080 

1. Mr. Roger Wong of the DPW reports that the total 
estimated project costs including construction costs for Fire 
Station No. 44 is $2,321,537 or $806,457 more than the 
$1,515,080, which is the subject of this request. According to 
Mr. Wong, of the $806,457 balance, $584,120 is included in 
DPWs FY 1994-95 budget. Of the, remaining $222,337, 
$172,537 will be the subject of a future supplemental 
appropriation request from interest accrued from the sale of 
1989 Earthquake Safety Bond funds and $49,800 will be the 
subject of a future release of reserved funds from a 
combination of State Hazard Mitigation Grant funds and 
interest accrued from 1986 Fire Protection Bonds. Mr. Wong 
advises that the $2,321,537 would be expended as follows: 
Construction Contract ($1,462,000), Construction 
Contingency ($219,300), Design ($323,282), Construction 
Management, Inspection, and Testing, DPW ($192,712), 
Asbestos Abatement ($42,590), Miscellaneous - e. g., moving 
costs, permits, art enrichment ($81,653). Mr. Wong notes that 
the project budget includes a construction contingency 
amount of $219,300 or 15 percent of the construction contract 
amount of $1,462,000 to allow for unforeseen sub-structural 
(underground) work and because of the unknown extent of 
hidden asbestos and possible dry rot in the Fire Station. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

33 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 

2. The $53,080 requested For construction contingency funds 
is part of the total estimated 15 percent contingency costs of 
$219,300. 

3. Mr. Wong advises that the expanded living quarters for the 
firefighters includes a separate washroom, including two 
showers, two toilets and two basins, and a separate locker 
room including five lockers (space will permit expansion to 
nine lockers ) for women firefighters. 

4. The DPW advises that construction on Fire Station No. 44 
is scheduled to commence in March of 1995 and is expected to 
be completed by February of 1996. 

Recommendation: Approve the proposed releases of reserved funds in the total 
amount of $1,515,080. 






BOARD OF SUPERVISORS 
BUDGET ANALYST 

34 



Memo to Budget Committee 
February 1, 1995 

Item 12 -File 101-92-3 3 

Department: Department of Public Works (DPW) 



Item: 

Amount: 
Source of Funds: 
Description: 



Budget: 



Comments: 



Requesting release of reserved funds in the amount of 
$1,505,000 to fund the construction contract for Fire Station 
No. 36 and the removal of a fuel tank. 

$1,505,000 

1989 Earthquake Safety Program Bond Proceeds, Phase I 

In August of 1992, the Board of Supervisors approved a 
supplemental appropriation ordinance (File 101-92-3) which 
appropriated $6,100,000 in 1989 Earthquake Safety 
Program, Phase I bond proceeds for various capital 
improvement projects at Fire Station No. 36, Fire Station No. 
40, Old Fire Station No. 21, Pump Station No. 1 and the 
California Academy of Sciences - Research Wing. Of the 
$6,100,000, $5,252,864 was placed on reserve for construction 
contracts, pending the selection of contractors, the 
submission of budget details and the MBE/WBE status of the 
contractors. The Budget Committee has thus far released 
$1,768,808 in reserved funds, thereby leaving a balance on 
reserve of $3,484,056. 

The Department of Public Works (DPW) is now requesting 
the release of $1,505,000 from the previously reserved funds, 
for the purpose of funding the construction contract for Fire 
Station No. 36, located at 109 Oak Street. 

General Construction Contract $1,149,776 

Construction Contingency (15%) 172,466 

DPW Construction Services (See Comment No. 4) 147,758 
Fuel Tank Removal (See Comment No. 5) 35.000 

Total $1,505,000 

1. The construction contract for Fire Station No. 36 was 
awarded to Gomez-Chapot Construction, a Joint Venture, 
which was the low bidder. Gomez Construction is an MBE 
firm and would be allocated $209,846 or 18.3 percent of the 
$1,149,776 contract. Chapot Construction is not an MBE or 
WBE firm and would be allocated $201,617 or 17.5 percent of 
the $1,149,776 contract. A list of the prime and 
subcontractor allocations, including their MBE/WBE status, 
is as follows: 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 1, 1995 

Name of Contractor 

Prime Contractor: 

Gomez-Chapot Construction, a Joint Venture: 

Gomez Construction 

Chapot Construction 

Subtotal - Prime Contractor 

MBE/WBE Subcontractors: 
Pan Marine Construction (excavation) 
City Lumber (doors & hardware) 
Golden Gate Glass (glass & glazing) 
Pacific Shores (plaster) 
Chen Plumbing 
Lem Construction (heating) 
G. C. Electric 
Subtotal - MBE/WBE Subcontractors 

Other Subcontractors: 
Triad (asbestos removal) 
Pacific Structures (demolition) 
Danco (water proofing) 
Coast Insulation 
S. C. R (roofing) 
Hawking (ceilings) 
Superior (tile) 
Associates (terrazo) 
Floor Con (sheet vinyl) 
Thompson (paint) 
Subtotal - Other Subcontractors 

TOTAL 



MBE/WBE 


%of 






Status 


Contract 


Amount 




MBE 


18.3 


$209,846 




- 


17.5 


201.617 






35.8 




$411,463 


WBE 


12.1 


$139,600 




MBE 


1.1 


13,100 




WBE 


0.6 


6,962 




MBE 


4.7 


54,391 




MBE 


3.0 


34,200 




MBE 


15.7 


181,000 




MBE 


7.7 


88.000 






44.9 




517,253 


_ 


6.0 


$68,500 




- 


3.6 


41,000 




- 


0.2 


2,050 




- 


0.1 


1,733 




- 


1.2 


13,789 




- 


0.1 


1,700 




- 


1.4 


15,888 




- 


3.8 


43,250 




~ 


1.6 


18,370 




- 


1.3 


14.780 






19.3 


i 


221,060 




100.0 


&1, 149,776 



2. The nine responsive bidders and the bid amounts are as 
follows: 

Name Bid Amount 

Gomez-Chapot Construction, JV (MBE) $ 1, 149,776 

Lem Construction, Inc. (MBE) 1,185,100 

Angotti & Reilly 1,187,000 

West Bay Builders/D. Stewart Thompson, JV (WBE) 1,197,500 

Rhodes & Kesling 1,230,209 

Nibbi Brothers - Tom Construction, JV (MBE) 1,279,221 

King Yip Construction (MBE) 1,303,300 

A R. Construction 1,316,771 

A. Ruiz Construction (MBE) 1,319,000 

3. Mr. Roger Wong of DPW reports that the $172,466 
budgeted for the construction contingency (15.0 percent of the 
construction contract) for Fire Station No. 36 is higher than 
the usual ten percent contingency because, based on past 
experience on similar construction projects, the construction 

BOARD OF SITPERVTSORS 
BUDGET ANALYST 



36 



Memo to Budget Committee 
February 1, 1995 



contractor is likely to come across unforeseen conditions, 
such as the presence of asbestos, contaminated soil, lead 
paint, and other hazards, which will have to be removed. Mr. 
Wong advises that the Department is uncertain how much of 
this type of work will ultimately be required, and thus is 
requesting a higher contingency amount. 

4. A breakdown of DPW construction services, for a total 
request of $147,758, is as follows: 

DPW Bureau of Architecture (BOA) - $59,758 

administration (776 hours @ $77 per hour) 

DPW Bureau of Construction Management (BCM) - 
construction management and inspection (1,100 
hours @ $80 per hour) 88.000 

Total $147,758 

5. DPW advises that a fuel tank must be removed from the 
underneath the sidewalk adjacent to Fire Station No. 36 
prior to construction, at an estimated cost of $35,000. The 
breakdown for this amount is as follows: 

DPW BCM - project management and coordination 

(33 hours @ $76 per hour) $2,500 

Consulting/construction contract 24 100 

Subtotal $26,600 

Construction contingency (31.6%) 8.400 

Total $35,000 

Through an RFP process, the contract for the fuel tank 
removal was awarded to Roger Foott, Inc., which is not an 
MBE or WBE firm. Roger Foott, Inc. will be performing 
technical oversight and project management services and will 
prepare various reports, at an estimated cost of $6,400 (80 
hours at an hourly rate of $80 per hour). In addition, Roger 
Foott, Inc. is subcontracting 73.4 percent or $17,700 of the 
contract to L & W Contractors, a WBE firm. L & W 
Contractors will be responsible for removing the fuel tank. 

According to Mr. Wong, the removal of the fuel tank will 
require the removal of contaminated soil from underneath 
the sidewalk. Mr. Wong advises that the Department is 
uncertain how much contaminated soil will ultimately have 
to be removed, and based on past experience on similar 
construction projects, is requesting the higher contingency 
amount. 

6. As noted above, the Board of Supervisors previously 
reserved $5,252,864 for construction contracts. This amount 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

^7 



Memo to Budget Committee 
February 1, 1995 

included $645,000 for Fire Station No. 36, $860,000 for Old 
Fire Station No. 21, and $3,747,864 for various other 
construction contracts. Old Fire Station No. 21 is located at 
1152 Oak Street and is currently being used as a physical 
training facility by the Fire Department. However, because 
of additional construction costs resulting from the need for 
extra structural work at Fire Station No. 36, the Fire 
Commission has approved a resolution authorizing the 
reallocation of the $860,000 reserved for the Old Fire Station 
No. 21 construction contract to the Fire Station No. 36 
construction contract. According to Assistant Chief James 
Lynch of the Fire Department, the Fire Department expects 
that the $860,000, originally reserved for Old Fire Station 
No. 21, will be replaced when the Fire Department receives 
State Hazardous Mitigation Grant funds in June of 1995. 

Recommendation: Approve the requested release of reserved funds in the 
amount of $1,505,000. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 1, 1995 



Item 13 -File 101-92-42.1 



Department: 

Item: 

Amount: 
Source of Funds: 
Description: 



Budget: 



Public Utilities Commission (PUC) 
Water Department 

Requesting release of reserved funds in the amount of 
$550,000 for the San Andreas Water Treatment Plant 
Project. 

$550,000 

1985 Water Revenue Bond Interest Earnings 

In March of 1993, the Board of Supervisors approved a 
supplemental appropriation ordinance (File 101-92-42) which 
appropriated $3,100,000 in 1985 Water Revenue Bond 
interest earnings for two Water Department capital 
improvement projects. Of the $3,100,000, $550,000 was 
placed on reserve, pending the submission of cost details and 
the MBE/WBE status of the contractors. 

The Public Utilities Commission (PUC) is now requesting the 
release of the $550,000 in previously reserved funds for the 
San Andreas Treatment Plant Project (See Comment No. 2). 

I. Slope Stabilization 

This amount will fund construction services to 
retard the erosion of the hillside between 
residential properties and the underground treated 
water reservoir, as part of the environmental 
mitigation agreement with Millbrae residents. A 
breakdown of this request for $224,000 is as 
follows: 

Construction Contract $154,000 

Utilities Engineering Bureau (UEB) - 

contractor scheduling, inspection, 

technical oversight and project mgmt. 51,000 

Water Department - review of work; 

surveying to provide field layout, grade 

checking and as-built data 11,000 

Department of Public Works (DPW) - 

landscape architecture consultation and 

oversight for revegetation; materials 

testing for fill compaction 8.000 

Total ■ Slope Stabilization $224,000 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 1, 1995 



II. Ozon e Destruct Unit 

A new ozone facility was added to the San Andreas 
Water Treatment Plant as part of the Expansion 
Project. When this equipment was placed into 
operation, excessive ozone gas was escaping into 
the atmosphere. An additional ozone destruct unit 
and temporary baffles and enclosures were added 
at various locations. An ozone destruct unit is 
equipment which converts ozone to oxygen prior to 
releasing it into the atmosphere. Since this has 
effectively reduced the escape of ozone gas to an 
acceptable level, Water Department crews will 
replace the temporary structures with permanent 
stainless steel and concrete structures. The 
$100,000 request is for labor and materials, as 
follows: 

Procure and install additional Ozone 

Destruct Unit $45,000 

Remove temporary baffles and enclosure 5,000 

Procure and install stainless steel baffles 30,000 
UEB engineering and management services 5,000 
Drain and provide air ventilation at ozone 

contactor structure 5.000 

Subtotal $90,000 

Contingency (11.1%) 10.000 

Total - Ozone Destruct Unit $100,000 

III. Correction of Safety Hazards 
Improvements in the adit structures at the San 
Andreas Water Treatment Plant were completed as 
part of the Expansion Project. Adit structures are 
concrete cylinder structures which contain pipes to 
transport water. Upon completion of this work, 
safety hazards were identified by Water 
Department staff and confirmed by the PUC Health 
and Safety Office. These hazards, which result 
from (a) missing guardrails, (b) inadequate 
clearance around ladders, (c) gaps in flooring 
around valves and other equipment, (d) 
obstructions in work areas, and (e) the unsafe 
location of electrical boxes, must be corrected before 
personnel are allowed to enter the adits. A 
breakdown of this $45,000 request is as follows: 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 1, 1995 



Comment: 



DPW - modify exhaust vents, handrails, 

ladders and fiberglass grates 
DPW - electrical safety improvements 
UEB engineering, inspection and mgmt. 
Water Department - misc. labor 

Subtotal 
Contingency (9.8%) 

Total - Correction of Safety Hazards 

TOTAL REQUEST 



$28,000 
8,000 
2,500 
2.500 

$41,000 
4.000 



45.000 
$369,000 



1. The construction contract for slope stabilization was 
awarded to Pan-Marine Constructors, Inc. Pan-Marine 
Constructors, Inc. is not an MBE or WBE firm. A list of the 
prime and subcontractor allocations, including their 
MBE/WBE status, is as follows: 



Name of Contractor 


MBE/WBE 


%of 






Status 


Contract 


Amount 


Prime Contractor: 








Pan-Marine Constructors, Inc. 


- 


75.9 




Subcontractors: 








A & R Construction 


MBE 


14.4 


$22,100 


Greenleaf Trucking 


WBE 


1.9 


3,000 


Cence Landscape Contr. 


WBE 


JL£ 


12.000 


Subtotal - Subcontractors 




24.1 





Total - Construction Contract 



100.0 



$116,900 



37.100 
$154,000 



2. Mr. Jeff Pera of the PUC advises that the request to 
release $550,000 in reserved funds is incorrect and that only 
$369,000 is actually needed. As such, the requested release 
of reserved funds should be reduced by $181,000, from 
$550,000 to $369,000. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 1, 1995 



Recommendation: 



1. Reduce the requested release of reserved funds by 
$181,000, from $550,000 to $369,000. 

2. Approve the release of reserved funds in the amount of 
$369,000. 




cc: Supervisor Hsieh 
Supervisor Kaufman 
Supervisor Bierman 
President Shelley 
Supervisor Alioto 
Supervisor Ammiano 
Supervisor Hallinan 
Supervisor Kennedy 
Supervisor Leal 
Supervisor Migden 
Supervisor Teng 
Clerk of the Board 
Chief Administrative Officer 
Controller 
Teresa Serata 
Robert Oakes 
Ted Lakey 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

42 



/ 



^y 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 



(Public Library, (Documents (Dept. 
A'WH: Jane Hudson 



71 



Comments: 



Recommendation: 



REVISED 
Total Request 



Item 7 - File 101-94-56 



$1,722,243 



1. As noted above, the proposed expenditures for Permanent 
Salaries - Miscellaneous and Permanent Salaries - Nurses 
were based on the staff being hired by January 1, 1995. Ms. 
Busteed now advises that the staff will be hired effective 
March 1, 1995. As such, the amount required for Permanent 
Salaries - Miscellaneous is $100,309 or $50,155 less than the 
requested $150,464 and the amount required for Permanent 
Salaries - Nurses is $118,305 or $59,152 less than the 
requested $177,457. Based on this decrease in salaries, the 
amount requested for Fringe Benefits should be reduced by 
$19,129 from $57,386 to $38,257 and the amount requested 
for Premium Pay should be reduced by $4,071 from $12,212 
to $8,141. The amount requested for Non-Personal Services 
should also be reduced by $27,065 from $81,195 to $54,130 
because, based on the staff not being hired until March 1, 
1995, reduced expenditures will be incurred against this 
account. Additionally, Ms. Busteed advises that the 
modification to the UCSF contract would not become effective 
until March 1, 1995. Accordingly, the amount requested for 
Professional Services should be reduced by $166,572 from 
$499,716 to $333,144. 

2. The Medi-Cal and Medicare revenue amounts contained in 
the proposed supplemental appropriation request should also 
be adjusted to reflect the revised expenditure amounts. 

3. As of the writing of this report, the SFGH was unable to 
provide specific budget details for the requested training 
expenditures. As such, the Budget Analyst recommends that 
these monies be placed on reserve pending the SFGH's 
submission of the budget details for these two accounts. 

1. Amend the proposed ordinance to reduce the supplemental 
appropriation request as follows: (1) reduce Permanent 
Salaries - Miscellaneous by $50,155 from $150,464 to 
$100,309, (2) reduce Permanent Salaries - Nurses by $59,152 
from $177,457 to $118,305, (3) reduce Fringe Benefits by 
$19,129 from $57,386 to $38,257, (4) reduce Premium Pay by 
$4,071 from $12,212 to $8,141, (5) reduce Non-Personal 
Services by $27,065 from $81,195 to $54,130, and (6) reduce 
Professional Services by $166,572 from $499,716 to $333,144, 
for a total reduction of $326,144 from $1,722,243 to 
$1,396,099. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

27 



FEB 21995 

SAN FRANCISCO 
PUBLIC LIBRARY 



Memo to Budget Committee 

February 1, 1995 Budget Committee Meeting 



2. Amend the proposed ordinance to (1) reduce the Medi-Cal 
revenue amount by $243,757 from $1,440,610 to $1,196,853 
and (2) reduce the Medi-Care revenue amount by $82,387 
from $281,633 to $199,246 for a total reduction of $326,144. 
Additionally, amend the proposed ordinance to reduce the 
Medi-Cal transfer out amount of $760,610 by $243,757 to 
$516,853 to correspond to the $243,757 reduction in the total 
Medi-Cal revenue amount. 

3. Amend the proposed ordinance to place $2,890 for training 
on reserve pending the SFGH's submission of budget details. 

3. Approve the proposed ordinance as amended. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

28 



// BOARD OF SUPERVISORS 
CITY AND COUNTY OF SAN FRANCISCO 



MINUIES 

REGULAR MEETING 
BUDGET COMMITTEE 

WEDNESDAY. FEBRUARY 8. 1995 - 1:00 P.M. ROOM 228, CITY HALL 

MEMBERS: SUPERVISORS HSIEH, KAUFMAN, BIERMAN 

CLERK: GREGIORE HOBSON DOCUMENTS DEPT. 

AUG 2 7 1 

TIME MEETING CONVENED: 1:06 P.M. 

PUBLIC LIBRARY 

1. File 100-94-21 [Controller's Report] Hearing to consider the Controller's six 
month report on the status of the City's Budget. 

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Ed Harrington, Controller; 
Dr. Sandra Hernandez, Director of Health, Department of Public Health; Teresa 
Serata, Director of Finance, Office of the Mayor; Honorable Arlo Smith, District 
Attorney; Harvey Rose, Budget Analyst. UNION REPRESENTATIVES: LaWanda 
Preston, Local 790; Linda Jo Fuco, Local 21. IN SUPPORT: None. OPPOSED: 
None. 

ACTION: HEARING HELD. FILED. 

VOTE: 3-0. 

2. File 100-94-19 . [Anticipated Supplemental Requests] Hearing to consider 
anticipated Supplemental Requests from various departments and the Mayor's 
recommendation concerning these requests. (Supervisor Hsieh) 
(Continued from 2/1) 

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Ed Harrington, Controller; 
Dr. Sandra Hernandez, Director of Health, Department of Public Health; Teresa 
Serata, Director of Finance, Office of the Mayor; Honorable Arlo Smith, District 
Attorney; Harvey Rose, Budget Analyst. UNION REPRESENTATIVES: LaWanda 
Preston, Local 790; Linda Jo Fuco, Local 21. IN SUPPORT: None. OPPOSED: 
None. 

ACTION: HEARING HELD. FILED. 

VOTE: 3-0. 



BUDGET COMMITTEE ME i'ES PAGE 2 



File 101-94-54 . [Appropriation, War Memorial] Ordinance appropriating $73,520, 
War Memorial, from the General Fund Reserve for other non-personal services to 
allow the Real Estate Department to provide security services for fiscal year 
1994-95. (Controller) RO #94161 
(Continued from 2/1) 

SPEAKERS: DEPARTMENTAL REPRESENTATIVE: Teresa Serata, Director of 
Finance, Office of the Mayor. UNION REPRESENTATIVE: LaWanda Preston, 
Local 790. IN SUPPORT: None. OPPOSED: None. 

ACTION: HEARING HELD. CONSIDERATION CONTINUED TO MARCH 1, 1995, 

MEETING. 

VOTE: 3-0. 

File 101-94-42 . [Appropriation, Department of Public Works] Ordinance 
appropriating $18,022,000, Department of Public Works, of 1990 Earthquake Safety 
Bond proceeds to Capital Improvement Projects (City Hall Seismic Upgrade and Zoo 
Design and Construction), for fiscal year 1994-95. RO #94126 (Controller) 
(Continued from 1/4) 

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget 
Analyst; Mary Gin Starkweather, Human Rights Commission; James Fields, Human 
Rights Commission; Karen Cubeck, Department of Public Works; Maria Joes, 
Facilities Coordinator, San Francisco Zoo; Ted Lakey, Deputy City Attorney. IN 
SUPPORT: None. OPPOSED: Emeric Kalman; Joan Geraldo, Marina Improvement 
Association. 

ACTION: HEARING HELD. AMENDED. RECOMMENDED AS AMENDED. Add a 
Section 2 to place a reserve of $6,700,000 for Zoo Subsurface 
Infrastructure pending selection of contractors, the submission of 
budget details and the MBE/WBE status of the contractors. (TO BOARD 
AS A COMMITTEE REPORT, MONDAY, FEBRUARY 13, 1995.) 
AMENDED TITLE: "Ordinance appropriating $18,022,000 of 1990 
Earthquake Safety Bond Proceeds to capital improvement projects (City 
Hall Seismic Upgrade and Zoo Design and Construction) for the 
Department of Public Works for fiscal year 1994-95; placing a reserve 
of $6,700,000. 

VOTE: 3-0. 

File 101-91-74.8 . [Reserved Funds, Dept of Public Works] Hearing requesting 
release of reserved funds, Department of Public Works, 1990 Earthquake Safety 
Bond Fund, in the amount of $5,265,038, for the purpose of funding the City Hall 
seismic retrofit and earthquake damage repair construction contract. (Department 
of Public Works) 

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget 
Analyst; Mary Gin Starkweather, Human Rights Commission; James Fields, Human 
Rights Commission; Karen Cubeck, Department of Public Works; Maria Joes, 
Facilities Coordinator, San Francisco Zoo; Ted Lakey, Deputy City Attorney. IN 
SUPPORT: None. OPPOSED: Emeric Kalman; Joan Geraldo, Marina Improvement 
Association. 

ACTION: HEARING HELD. AMENDED. APPROVED RELEASE OF RESERVE AS 
AMENDED. Reduce release of reserve to $2,512,251. FILED. 

VOTE: 3-0. 



BUDGET COMMITTEE Mil iES PAGE 3 



File 101-92-74.2 . [Reserved Funds, Dept of Public Works] Hearing requesting 
release of reserved funds, Department of Public Works, 1990 Earthquake Safety 
Bond Fund, in the amount of $25,624,000, for the purpose of funding the City Hall 
seismic retrofit and earthquake damage repair construction contract. (Department 
of Public Works) 

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget 
Analyst; Mary Gin Starkweather, Human Rights Commission; James Fields, Human 
Rights Commission; Karen Cubeck, Department of Public Works; Maria Joes, 
Facilities Coordinator, San Francisco Zoo; Ted Lakey, Deputy City Attorney. IN 
SUPPORT: None. OPPOSED: Emeric Kalman; Joan Geraldo, Marina Improvement 
Association. 

ACTION: HEARING HELD. APPROVED RELEASE OF $25,624,000. FILED. 

VOTE: 3-0. 

File 101-94-58 . [Appropriation, Police Department] Ordinance appropriating 
$1,921,844, Police Department, from the General Fund Reserve, for salaries, fringe 
benefits, other non-personal services, materials and supplies and services of other 
departments, and rescinding $200,000 from Court overtime to increase staffing for 
fiscal year 1994-95. RO #94173. (Controller) 

SPEAKER: DEPARTMENTAL REPRESENTATIVE: Harvey Rose, Budget Analyst. 
IN SUPPORT: None. OPPOSED: None. 

ACTION: HEARING HELD. CONSIDERATION CONTINUED TO MARCH 1, 1995, 
MEETING. 

VOTE: 2-1. (Supervisor Bierman absent) 

File 101-94-59 . [Appropriation, Department of Public Health] Ordinance 
appropriating $3,670,238, Department of Public Health, Mental Health, of Medi-Cal 
and Medi-Care revenues to salaries, fringe benefits, telephones, medical services 
contracts and equipment for the creation and deletion of one (1) position for Mental 
Health Managed Care in fiscal year 1994-95. RO #94157. (Department of Public 
Health) 

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget 
Analyst; Jeff Jew, Deputy Director for Mental Health Services, Department of 
Public Health. IN SUPPORT: None. OPPOSED: John O'Brien. 

ACTION: HEARING HELD. AMENDED. RECOMMENDED AS AMENDED. (TO 
BOARD AS COMMITTEE REPORT, MONDAY, FEBRUARY 13, 1995.) 
Reduce appropriation by $420. In the title, delete the word 
"Medi-Care". Add sections to provide for retroactively and placing 
$111,728 on reserve. NEW TITLE: "Ordinance appropriating $3,669,818 
of Medi-Cal revenue to salaries, fringe benefits, telephones, medical 
services contracts and equipment for the creation and deletion of one 
(1) position for Mental Health Managed Care in fiscal year 1994-95; 
providing for retroactively and placing $111,728 on reserve." 

VOTE: 3-0. 



BUDGET COMMITTEE MR /ES PAGE 4 



9. File 102-94-10 . [Annual Salary Ordinance, Department of Public Health] 
Ordinance amending Ordinance 293-94 (Annual Salary Ordinance, 94/95) 
Department of Mental Health, Community Mental Health Services, reflecting the 
addition of one position (Classification 1819 MIS III; and deletion of Classification 
1844 Sr. Management Assistant; companion measure to File 101-94-59. 
(Department of Human Resources) 

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget 
Analyst; Jeff Jew, Deputy Director for Mental Health Services, Department of 
Public Health. IN SUPPORT: None. OPPOSED: John O'Brien. 

ACTION: HEARING HELD. RECOMMENDED. (TO BOARD AS COMMITTEE 
REPORT, MONDAY, FEBRUARY 13, 1995.) 

VOTE: 3-0. 

10. File 101-92-10.6 . [Release of Reserves, New Main Library Construction] Hearing 
requesting release of reserved funds (1988 Library Improvement Bond Program), 
Public Library, in the amount of $1,325,567, for various costs associated with the 
new Main Library construction project. (Public Library) 

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey, Rose, Budget 
Analvst; Jim Chang, Project Manager, New Main Library, Department of Public 
Works. IN SUPPORT: None. OPPOSED: None. 

ACTION: HEARING HELD. APPROVED RELEASE OF RESERVE OF $1,325,567. 
FILED. 

VOTE: 3-0. 

11. File 23-95-1 . [Waive Statute of Limitations, $101] Resolution waiving the statute 
of limitations with respect to payment of certain warrants of the City and County 
of San Francisco, the sum of $101 a legal obligation of the City and County of San 
Francisco. (Carter W. Baum, deceased; Payee, Sharon Ann Baum, spouse.) 
(Controller) 

SPEAKERS: None. 

ACTION: HEARING HELD. RECOMMENDED. 

VOTE: 3-0. 

12. File 84-95-1 . [Property Acquisition, Bernal Heights Property] Resolution 
authorizing purchase agreement for acquisition of real property located in Bernal 
Heights and identified as City and County of San Francisco Assessor's Block 5556, 
Lots 28, 29 and 30 for the realignment of Brewster Street and Esmeralda Avenue 
and adopting findings pursuant to City Planning Code Section 101.1. (Real Estate 
Department) 

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget 
Analyst; Anthony Delucchi, Director of Property, Real Estate Department; IN 
SUPPORT: None. OPPOSED: None. 

ACTION: HEARING HELD. RECOMMENDED. 

VOTE: 3-0. 






BUDGET COMMITTEE Mil .ES PAGE 5 



13. File 197-95-1 . [Adopt-A-Monument Fiscal Agent] Resolution authorizing the San 
Francisco Art Commission to establish a fiscal agent for the purpose of accepting 
contributions to an Adopt-A-Monument Fund for the conservation and maintenance 
of City monuments and sculptures, pursuant to the Art Commission's 
Adopt-A-Monument Program. (Supervisor Shelley) 

SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget 
Analyst; JoAnn Chow Winship, Director of Cultural Affairs, Art Commission. IN 
SUPPORT: None. OPPOSED: None. 

ACTION: HEARING HELD. AMENDED. RECOMMENDED AS AMENDED. (TO 
BOARD AS COMMITTEE REPORT, MONDAY, FEBRUARY 13, 1995.) 
On Page 3, add a further resolve clause to read: "That all monies 
expended from the Adopt-A-Monument Program fund in excess of 
$50,000 for any one project shall be subject to appropriation by the 
Board of Supervisors. 

VOTE: 3-0. 
TIME MEETING ADJOURNED: 3:58 P.M. 



City Report 

CITY AND COUNTY B Xfl O F S AN F R A N C I S C O 




BOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642 



February 6, 1995 

TO: Budget Committee 

FROM: Budget Analyst 

SUBJECT: February 8, 1995 Budget Committee Meeting 

Item 1 - File 100-94-21 

This item is a hearing to consider the Controller's six month report on the 
status of the City's budget. The Controller will make a presentation to the 
Committee directly regarding the contents of this report. 






Memo to Budget Committee 
February 8, 1995 

Item 2 - File 100-94-19 

Note: This item was continued by the Budget Committee at its meeting of 
February 1, 1995. 

Item: Hearing to consider anticipated supplemental appropriation 

requests and Mayor's recommendations. 



Amount: 



Source of Funds: 



Pending supplemental appropriations totaling $12,283,851 
have been identified to date, with other expected requests 
being developed by the Municipal Railway and the 
Department of Public Health. 

Ms. Serata has also advised that, in addition to the 
$12,283,851 in supplemental appropriation requests 
identified below, she will advise the Committee directly 
regarding the current status of the budgetary shortfalls of 
the Municipal Railway, Public Health and any other 
departments where additional supplemental appropriation 
requests are anticipated. 

General Fund Reserve 



Description: 



1. The Mayor's Office has provided the following calculation 
of the current status of General Fund Reserves: 



General Fund Reserve $ 5,605,938 

Additional Revenue 11/16/94 4,400,000 

Public Health Reserve * 2.850.000 

Total $1-2,855,938 

* The Public Health Reserve is the result of Mental Health expenditure 
savings during the 1993-94 budget year which have been set aside for the 
opening of the new Mental Health Facility at San Francisco General 
Hospital (i.e. the "R" Facility) during the 1994-95 Fiscal Year. 

2. The Mayor's Office has also provided the following list of 
existing and expected supplemental appropriations and their 
current status: 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 8, 1995 



Recommended 
Requests by Mayor Status 

$1,650,000* $1,650,000* Board 

690,000 587,000 Approved 

150,000 150,000 Board 

To Be Determined (TBD) TBD Department 



Uses 

District Attorney 

Sheriff-Operations 

Sheriff-Jail Overcrowding 

Muni-Shortfall 

Department of Public Health 
Mental Health - "R" Facility 
Substance Abuse 
Substance Abuse 
Forensics Nurses 
Medi-Cal Managed Care 
Nursing MOU 

Center for Special Problems 

CAO Retirement 

Police - Automatic Weapons 

Police - Overtime/Prop D/Misc. 

Court Security 

Payment in Lieu of Taxes (SFHA) 

Zero Base Budget 

Human Resources: 

Workers Compensation 
Employee Relations Division 

Civil Services/Health and Safety 

Joint Powers Board (JPB) 

Charter Reform 

Juvenile Probation 

Public Defender 

Real Estate/War Memorial Security 

District Attorney-Family Support Bureau 

Chief Administrative Officer 

Election Task Force 

Japan Earthquake Relief 

Total i 

General Fund Remaining Reserves 

* See Comments Section on District Attorney. 

** See Comments Section on Substance Abuse. 

*** See Comments Section on Center for Special Problems 



2,260,000 
152,000** 
216,000" 
350,000 
125,000 
TBD 


2,260,000 
152,000* 
216,000* 
350,000 
125,000 
TBD 


Board 
1 Board 

1 Department 

Board 

Mayor 
Department 


220,000"* 


220,000**' 


' Controller 


55,000 


55,000 


Controller 


332,600 


332,600 


Controller 


2,382,600 


1 ,921 ,844 


Controller 


570,000 


400,000 


Board 


1 ,000,000 


1 ,000,000 


Controller 


150,000 


TBD 


Mayor 


273,000 
TBD 


186,000 
TBD 


Controller 
Department 


TBD 


TBD 


Department 


$129,300 


$129,300 


Board 


100,000 


100,000 


Controller 


777,487 


TBD 


Mayor 


242,779 


TBD 


Mayor 


299,877 


73,520 


Board 


59,700 


TBD 


Mayor 


23,508 


TBD 


Mayor 


25,000 


25,000 


Controller 


50,000 


50,000 


Board 


512,283,851 


$9,983,264 




$572,087 


$2,872,674 





BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 8, 1995 

Comments: District Attorney - $1,650,000: Of the requested 

$1,650,000, $1,153,111 has been approved and $496,889 has 
been continued by the Budget Committee. 

Sheriff - $587,000 and $150,000: These items for new jail 
and work furlough operations and for jail overcrowding have 
been previously approved by the Board of Supervisors. 

Mental Health "R" Facility - $2,260,000: This represents 
the amount of expenditures that the Department and 
Mayor's Office have determined will be necessary to fund 
fixtures, furnishings and equipment start-up costs for the 
new Skilled Nursing Facility on the SFGH campus to achieve 
accreditation approval and open the facility during the 
current fiscal year. This request has been recommended by 
the Budget Committee. 

Substance Abuse - $152,000 and $216,000: Funding of 
$152,000 was recommended by the Budget Committee 
through mid January, 1995. An additional supplemental 
appropriation of $216,000 is in process to continue the 
program for an additional one month period from January 16, 
1995 through February 15, 1995. 

Forensics Nurses - $350,000: Overspending associated with 
the ten hour shifts worked by forensics nurses. 

Medi-Cal Managed Care - $125,000: expected current fiscal 
year City contribution to the Health Authority established for 
the Managed Care Local Initiative. As previously reported, 
the total City commitment over three years will be $1.0 
million. 

Nursing MOU - To be Determined: As of the writing of 
this report, the Mayor's Office reports that they have not 
been provided with a MOU that has been approved by the 
Nurses. However, the Department of Public Health is now 
projecting that a provision of the MOU regarding the "1% 
pick up" of employee retirement contributions by the City will 
cost approximately $500,000 in 1994-95. 

Center for Special Problems - $220,000: During the 1994- 
95 budget hearings, $400,000 was added to the budget for six 
months operation of the Center for Special Problems. 
According to the Mayor's Office, the Center for Special 
Problems has been operating at a lower cost, with no 
decrease in offender program services, and this additional 
$220,000 is to fund the program as it is currently operating 
for the remainder of the fiscal year. An additional $180,000, 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 8, 1995 



resulting in a total of $400,000, would come from MediCal 
funding. 

CAO Retirement - $55,000: the Mayor's Office has received 
a supplemental appropriation request in this amount for 
costs related to the retirement of the Chief Administrative 
Officer. 

Police - Automatic Weapons - $332,600: 1994-95 
expenditures to begin arming Police Officers with automatic 
weapons. 

Police - Overtime/Prop D/Misc. - $1,921,844: The Police 
Department's unanticipated overtime expenditures related to 
the newspaper strike amounted to approximately $600,000. 
This request also includes monies to implement Proposition 
D for hiring additional Police Officers and other 
miscellaneous expenditures. 

Court Security - $400,000: This represents the amount of 
expenditure recommended by the Mayor's Office for Court 
Security personnel at the Polk and Folsom facility. The 
funding would also be use to pay anticipated overtime 
expenses related to several upcoming high profile court cases. 

Payment in Lieu of Taxes (SFHA) - $1,000,000: The 1994- 
95 budget was balanced with the inclusion of total Payment 
in Lieu of Taxes (PILOT) revenue in the amount of $1.6 
Million. Of this amount, $600,000 was designated as the 
PILOT for the current fiscal year, and $1.0 million was for 
prior years. The Controller reports that the SFHA has 
budgeted the $600,000 PILOT for 1994-95, but not the $1.0 
million balance for prior years. Also related are current 
negotiations for payment to the City for additional Police 
services. The Controller reports that these matters will be 
brought before the Board of Supervisors in the near future. 

Zero Base Budget - $150,000 (Mayor's Recommendation is 
"To be determined"): Pending supplemental appropriation for 
cost of the Budget Analyst to perform a second Zero Base 
Budget Analysis for the 1995-96 Fiscal Year. 

Human Resources: Workers Compensation - $186,000: 

Estimated costs for restructuring the Workers Compensation 
Division when it is transferred from the Employees 
Retirement System to the Department of Human Resources. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 8, 1995 



Human Resources: Employee Relations Division - "To 
Be Determined": The Employee Relations Division (ERD) of 
the Human Resources Department reports that a total of 29 
Memoranda of Understanding must be negotiated between 
now and the end of the Fiscal Year. Each of these separate 
MOU may become the subject of arbitration. Consequently, 
the ERD anticipates staffing needs and legal assistance for 
arbitration cases in an amount that has not yet been 
determined. The Department is now preparing a 
supplemental appropriation request for submittal to the 
Mayor's Office. 

Human Resources: Civil Services/Health and Safety - 
$430,375: Although the amounts are still to be determined, 
HRD expects to submit a supplemental appropriation request 
of approximately $430,375 for underfunded salary costs to 
pay for existing budgeted positions (estimated at $200,000), 
MIS development ($86,875) and health and safety programs 
($143,500), which include a new Federally mandated drug 
testing program. 

Joint Powers Board (JPB) - $129,300: This request for 
payment of San Francisco's share of the startup costs related 
to the Peninsula Corridor Joint Powers Board has been 
approved by the Board of Supervisors. 

Charter Reform - $100,000: A motion requesting a 
supplemental appropriation for $100,000 to fund support 
services for the Select Committee on Charter Reform has 
been approved by the Board of Supervisors and is now subject 
to approval by the Mayor. 

•Juvenile Probation - $777,487: To be used for Capital 
Improvement Projects and Facilities Maintenance. 

Public Defender - $242,779: To be used for salaries and 
fringes. 

Real Estate/War Memorial Security - $73,520: To be used 
for security for sites with relocated City Hall tenants, 
excluding the Courts. 

District Attorney-Family Support Bureau - $59,700: To 

be used as a County match for Equipment. 

Chief Administrative Officer - $23,508: To be used to pay 
for Association of Bay Area Governments (ABAC) dues. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 
February 8, 1995 



Election Task Force - $25,000: To implement Proposition 
L pertaining to District Elections. 

Japan Earthquake Relief - $50,000: To provide 
earthquake relief monies related to the recent earthquake in 
Kobe. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 

Item 3 - File 101-94-54 

Note: This item was continued by the Budget Committee at its meeting of 
February 1, 1995. 

Department: Real Estate Department 

Amount: $73,520 

Source of Funds: General Fund Reserve 

Item: Ordinance appropriating $73,520 from the General Fund 

Reserve to pay for security services at the War Memorial at 
401 Van Ness Avenue for the period February 13, 1995 
through June 30, 1995. 

Description: At its February 1, 1995 meeting, the Budget Committee 

requested that the Mayor's Office provide information to the 
Committee regarding security needs, security arrangements 
and security responsibilities resulting from relocation of City 
departments from City Hall to the War Memorial Building at 
401 Van Ness, to 875 Stevenson Street, and to 633 Folsom 
Street. Ms. Teresa Serata of the Mayor's Office will report 
directly to the Committee on these matters at the February 8, 
1995 meeting. 

As part of the move from City Hall for seismic retrofitting, as 
of February 13, 1995, staff of the Office of the Mayor, Board 
of Supervisors, Chief Administrative Officer, Ethics 
Commission, and Civil Service Commission, as well as the 
Law Library and the public hearing rooms used by City 
Commissions and the Board of Supervisors are relocating to 
office space at the War Memorial Building at 401 Van Ness 
Avenue. 

Entry security at City Hall for all of these departments had 
previously been provided by 7 Sheriffs Department staff (6 
Cadets and one Deputy Sheriff) assigned to the 4 entrances of 
City Hall, using 3 walk-through metal detectors. 

The Real Estate Department has determined that the War 
Memorial, with 8 doors, will require 7 FTE positions. 
According to Mr. Larry Jacobson of the Real Estate 
Department, these positions will provide for 3 guards 
monitoring doors and security cameras during the work day, 
and 1 guard during night and weekend hours. These security 
services are proposed to be provided through a private 
contractor and a "Proposition J" certification process for this 
purpose has been submitted to the Board of Supervisors for 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 

approval. According to Mr. Jacobson, the estimated cost for 
the security services, for the 4 1/2 month period from 
February 13, 1995 to June 30, 1995, based on the amount of 
the low bid received for the contract, is $48,851. The low 
bidder on this contract, Burns International Security 
Services, is not an MBE/WBE. 

In addition, two new metal detectors are required at the War 
Memorial because 2 of the 3 metal detectors now at City Hall 
are old, frequently break down, and should be taken out of 
service, according to Lieutenant Rich Dyer of the Sheriffs 
Department. The cost of new metal detectors is 
approximately $7,500 each, for a total cost of $15,000, based 
on estimates obtained by the Real Estate Department. 

The total estimated cost for security at the War Memorial for 
the period February 13, 1995 to June 30, 1995, is $63,851 
($48,851 for security services plus $15,000 for metal 
detectors). 

Comments: 1. As noted above, Mr. Jacobson reports that since this 

supplemental appropriation request was submitted, the 
Department has received a low bid for the security services at 
the War Memorial in the amount of $48,851. Therefore, the 
security contract portion of the subject request should be 
reduced by the difference between the earlier estimated 
amount and the low bid ($9,669), from $58,520 to $48,851 
and the request as a whole should therefore be reduced from 
$73,520 to $63,851. 

2. The Real Estate Department reports that the need for 
security at the War Memorial will continue in FY 1995-96. 
According to Mr. Jacobson, the Real Estate Department has 
received a low bid to provide these services, from Burns 
International Security Services, in the amount of $137,511, 
for the one year period from July 1, 1995 to June 30, 1996 

3. The courtrooms of the Trial Courts formerly located in 
City Hall relocated as of January 13, 1995 to temporary 
courtrooms at 633 Folsom. The Sheriffs Department has 
determined that 633 Folsom, with 3 entry doors, will require 
a total of 4 FTE positions. These positions are proposed to be 
filled with existing budgeted Sheriffs Department staff (3 
Cadets and 1 Deputy Sheriff). According to Lt. Dyer, the 
Sheriffs Deputy assigned to 633 Folsom is the security 
coordinator and supervisor for the site, and the three Cadets 
cover the doors. The cost of these Sheriffs Department 
personnel for the period January 13, 1995 through June 30, 
1995, is approximately $51,500 for salaries and $7,250 for 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 

fringe benefits, for a total of $58,750. As noted above, this 
cost has already been provided for in the FY 1994-95 Budget. 

4. Security in the courtrooms of the Trial Courts is provided 
by 29 Deputy Sheriff Bailiffs. These personnel have been 
transferred to the temporary courtrooms at 633 Folsom. 
Because 633 Folsom has the same number of courtrooms as 
had existed at City Hall, the same number of Deputy Sheriff 
Bailiffs are needed at the new location. 

5. There are an additional three Sheriffs Department Cadets 
who formerly provided entry security at City Hall who will 
not be assigned to 633 Folsom or to the War Memorial. 
These three Cadets have been reassigned; one to the Parole 
Office, one to the new County Jail at 425 7th Street, and one 
to the San Bruno Jail. These positions were previously 
approved as part of the Sheriffs Department FY 1994-95 
Budget, and a memo regarding these assignments from the 
Sheriffs Department is attached. 

6. Currently, entry security services at City Hall cost 
approximately $191,808 annually, based on the cost of the 7 
Sheriffs Department personnel described above. With the 
additional entry security service required by the move of 
offices to the War Memorial, the City will incur additional 
costs for security services of approximately $137,511 
annually, based on the low bid price received by the Real 
Estate Department for providing these services through a 
private contract. 

7. According to Ms. La Wanna Preston of SEIU Local 790, 
SEIU believes that; a) a Meet and Confer session regarding 
this contract should be held, and, b) City security personnel 
who were laid off previously should be considered prior to 
approving a contract for private security services at the War 
Memorial. Ms. Preston reports that SEIU will raise these 
issues directly at the Budget Committee's February 8, 1995 
meeting. 

8. In summary, approval of the security contract for $48,851 
and $15,000 for two metal detectors, would require a total of 
$63,851 from the General Fund Reserve to pay for security 
services at the War Memorial Building for the period 
February 13, 1995 to June 30, 1995. 

Recommendations: 1. Amend the proposed ordinance to reduce the amount 
requested by $9,669 from $73,520 to $63,851, including 
$48,851 for the security contract, and $15,000 for two metal 
detectors. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

10 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 



2. While the Budget Analyst believes that security at the 
War Memorial is needed, it should be noted that the 
Proposition J certification to provide security services at the 
War Memorial through a private contractor has not yet been 
approved by the Board of Supervisors. Therefore, we 
consider approval of this ordinance, as recommended for 
amendment above, to be a policy decision for the Board of 
Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

11 



A\i 15:57 



P. 02 
Attachment 




San Francisco Sheriff's Department 

INTER-OFFICE CORRESPONDENCE 



TO: PfiG STEVEHSOK 

FROM: LT. R. DIER 

RE: 8 374 SlfERIFF'S CADETS 



January 26, 1995 



The Sheriff's Department discontinued City Hall entry 
security on January 13, 1995. Assigned to this duty were six 8274 
cadets and one 6304 deputy sheriff supervisor. The one year 
personnel salary and fringe benefits cost of this operation was: 



1 8304 at $53,303 
6 8274s at $23,000 



$58,303 

$138,000 

$196,303 



Of the one supervisor and six cadets who formally performed 
entry security at City Hall, the 8304 supervisor and three 8274 
cadets were reassigned to 633 Folsora Street to perform entry 
security at that location. 

One 8274 cadet resigned on 1/13/95. One 8274 cadet was 

reassigned to County Jail #3 San Bruno to replace the Besk lawsuit 

settlement 8274 cadet, who had resigned. One 827,4. 'cadet was 

reassigned to the County Parole office on a grant. 

I hope this information is helpful. If you have any further 
question, please contact Budget Officer Rich Kidgevay or me at 

554^7225. 



Recycled I' after 



12 



Memo to Budget Committee 
February 8, 1995 

Items 4. S and 6 - Files 101-94-42. 101-91-74.8 and 101-92-74.2 

NOTE: Item 4 (File 101-94-42) was continued by the Budget Committee at its 
meeting of January 4, 1994. 

Departments: Department of Public Works (DPW) 

Recreation and Park Department 

Items: Item 4, File 101-94-42 - Supplemental appropriation 

ordinance appropriating $18,022,000 in 1990 Earthquake 
Safety Program Bond proceeds for two capital improvement 
projects. 

Item 5, File 101-91-74.8 - Release of reserved funds in the 
amount of $5,265,038 for the purpose of funding the City Hall 
seismic retrofit and earthquake damage repair construction 
contract. 

Item 6, File 101-92-74.2 - Release of reserved funds in the 
amount of $25,624,000 for the purpose of funding the City Hall 
seismic retrofit and earthquake damage repair construction 

contract. 



Amount: 



Item 4, File 101-94-42 
ItemS, File 101-91-74.8 
Item 6, File 101-92-74.2 
Total 



$18,022,000 

5,265,038 

25.624.000 

$48,911,038 



Source of Funds: 1990 Earthquake Safety Program, Phase II Bond Proceeds 

Description: In June of 1990, the San Francisco electorate approved the 

issuance of $332.4 million in Earthquake Safety Program 
(ESP) bonds to fund capital improvement projects in order to 
repair earthquake-damaged buildings, provide seismic 
upgrading and to improve the infrastructure of various City- 
owned properties. 

In June of 1992, the Board of Supervisors approved a 
supplemental appropriation ordinance (File 101-91-74) which 
appropriated $58,860,000, from the third sale of 1990 ESP 
bonds, to provide funds for earthquake damage repairs, seismic 
upgrading and infrastructure improvements at various City- 
owned properties. Of this amount, $21,300,000 was placed on 
reserve for City Hall, pending the selection of contractors, the 
submission of budget details and the MBEAVBE status of the 
contractors. Thus far, $18,787,749 has been released by the 
Budget Committee, thereby leaving a balance on reserve of 
$2,512,251. The Department of Public Works (DPW) is now 
requesting the release of $5,265,038 (File 101-91-74.8) in 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



13 



Memo to Budget Committee 
February 8, 1995 

reserved funds in order to partially fund the City Hall seismic 
retrofit and earthquake damage repair construction contract 
(See Comment No. 1). 

In May of 1993, the Board of Supervisors approved a second 
supplemental appropriation ordinance (File 101-92-74) which 
appropriated $64,770,000 from the fourth sale of 1990 ESP 
bonds, to provide funds for earthquake damage repairs, seismic 
upgrading and infrastructure improvements at various City- 
owned properties. Of this amount, $25,624,000 was placed on 
reserve for City Hall, pending the selection of contractors, the 
submission of budget details and the MBEAVBE status of the 
contractors. DPW is now requesting the release of reserved 
funds in the amount of $25,624,000 (File 101-92-74.2) in order 
to partially fund the City Hall seismic retrofit and earthquake 
damage repair construction contract. 

The proposed supplemental appropriation ordinance (File 101- 
94-42) would appropriate $18,022,000 in proceeds from the 
fifth bond sale in September, 1994 of Phase II Earthquake 
Safety Program Bonds for construction at City Hall and for 
design and first phase construction at the San Francisco Zoo. 

Budget: Proposed Supplemental Appropriation f File 101-94-42) 

Purpose Amount Ifltal 

S.F. Zoo Subsu rface Infrastructure Project 
DPW Design Services 

The S.F. Zoo Subsurface Infrastructure Project 
provides for the replacement of the water, gas, 
electric and sewer systems at the San Francisco Zoo, 
which were damaged by the 1989 Loma Prieta 
earthquake. This amount would fund design 
services by DPWs Bureau of Engineering (BOE) 
and Bureau of Architecture (BOA) for the Zoo 
Infrastructure Project, as follows: 

DPW mechanical engineering svcs. $500,000 



DPW civil engineering svcs. 


260,000 


DPW electrical engineering svcs. 


320,000 


DPW structural engineering svcs. 


300,000 


DPW architectural svcs. 


80,000 


Landscaping 


40.000 


Total 


$1,500,000 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

14 



Memo to Budget Committee 
February 8, 1995 



Proposed Supplemental Appropriation (File 101-94-42) 

Purpose Amount loial 

Infrastructure Construction, Phase I 

The amount would fund the construction contract 

for the S.F. Zoo Subsurface Infrastructure Project 

DPW advises that the contract will be put out to bid 

by February of 1996. $5.770.000 

Total - Zoo Infrastructure Project $7,270,000 

S.F. Zoo - Avian Center Relocation Project 
DPW Construction Services 

Prior to the infrastructure construction at the Zoo, 
the bird facility (Avian Center) must be relocated to 
another area of the Zoo, in accordance with a 
previously completed environmental review. The 
relocation of the Avian Center is necessary in order 
to mitigate against the potential noise and dust 
impacts to sensitive birds resulting from the Zoo 
infrastructure construction. This amount would 
fund DPW construction services for the construction 
of a new facility to house birds at the Zoo, for the 14- 
month period from March 1, 1995 through April 30, 
1996, as follows: 

Resident Construction Manager $60,000 

Mechanical Inspector 50,000 

Structural Inspector 65,000 

Electrical Inspector 50,000 

Scheduling/General Inspection 25.000 
Total ' , $250,000 

Avian Center Construction Contract 

DPW advises that the construction contract will be 

put out to bid in April of 1995. 1,000,000 

Total - Avian Center 1,250,000 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

15 



Memo to Budget Committee 
February 8, 1995 



Proposed Supplemental Appropriation (File 101-94-42) 

Purpose Amount Total 

Recreati on and Park Department 
Assistant Zoo Director Salary 

The proposed supplemental appropriation ordinance 
would provide continued funding for the salary and 
fringe benefits of this existing position for the three- 
year period from FY 1995-96 through FY 1997-98. 
This position is currently funded with ESP Bond 
funds and is responsible for coordinating the various 
infrastructure construction projects with the Zoo's 
Master Plan and with the on-going operations and 
maintenance of the Zoo. This position is classified 
as an "L" position, or a "limited tenure" position, 
which means that it would remain in the budget 
only for the duration of bond funding for Zoo 
improvements. A breakdown of this request is as 
follows: 

FY 1995-96 $72,420 

FY 1996-97 77,490 

FY 1997-98 82.914 

Subtotal $232,824 

Secretary II Salary 

This is also an existing position which is funded by 

ESP bond funds. This position is also classified as 

an "L" position in the budget. The Secretary II 

position provides clerical support to the Assistant 

Zoo Director. A breakdown of this request is, as 

follows: 

FY 1995-96 $46,280 

FY 1996-97 49,520 

FY 1997-98 52.990 

Subtotal $148,790 

Total - Salaries $381,614 

Fringe Benefits (25.8%) 98.386 

Total - Salaries and Fringe Benefits $480.000 

Total - Zoo Infrastructure Project/Avian 
Center/Recreation & Park $9,000,000 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

16 



Memo to Budget Committee 
February 8, 1995 



Comment: 



Proposed Supplemental Appropriation (File 101-94-42) 
Purpose Amount Total 



Citv Hall - Construction Contract 
This would partially fund construction contract costs 
for the City Hall Seismic Upgrade Project. DPW 
advises that the construction contract was awarded 
to Huber, Hunt & Nichols, Inc., the low bidder, for 
the amount of $102,877,000. Huber, Hunt & 
Nichols, Inc. is not an MBE or WBE firm. However, 
Huber, Hunt & Nichols, Inc. awarded 26.7 percent 
of the contract or $27,516,667 to MBE/WBE 
subcontractors. The Attachment, provided by DPW, 
lists the MBE/WBE subcontractors and their 
allocated amounts. 



Total Supplemental Appropriation Request (File 101-94-42) 



89.022.000 
$18,022,000 



Requested Release of Reserved Funds (Files 101-91-74.8 and 101-92-74.2) 

Purpose Amount lotal 

Citv Hall - Construction Contract 
The two requests to release reserved funds, totaling 
$28,136,251 ($2,512,251 from File 101-91-74.8* plus 
$25,624,000 from File 101-92-74.2), would also be 
used to partially fund the City Hall construction 
contract. Thus, ESP II bond funding under these 
requests for this $102,877,000 contract, including 
the above supplemental appropriation request for 
$9,022,000 (File 101-94-42), would be $37,158,251. 
The source of the balance of needed funds for the 
contract, or $65,718,749 ($102,877,000 less 
$37,158,251), would be provided by a combined 
Federal Emergency Management Agency (FEMA) 
and State Office of Emergency Services (OES) grant 
in the amount of $105,333,333. 



File 101-91-74.8 
File 101-92-74.2 



$2,512,251 
25.624.000 



$28,136,251 



1. Mr. Tony Irons of DPW's Bureau of Architecture (BOA) 
confirms that there is a balance on reserve for the City Hall 
construction contract of only $2,512,251 from the third sale of 
ESP bonds in June of 1992. Thus, the request to release 
reserved funds in the amount of $5,265,038 is incorrect and 
should be reduced by $2,752,787 to $2,512,251 (File 101-91- 
74.8). 



See Comment No. 1. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



17 



Memo to Budget Committee 
February 8, 1995 

2. Because the construction contractors for the Zoo Subsurface 
Infrastructure Project and the Avian Center Relocation Project 
have not yet been selected, $6,770,000 should be placed on 
reserve ($5,770,000 for the Zoo infrastructure contract plus 
$1,000,000 for the Avian Center construction contract), 
pending the selection of contractors, the submission of budget 
details and the MBE/WBE status of the contractors. 

Recommendations: 1. Reduce the requested release of reserved funds by 
$2,752,787, from $5,265,038 to $2,512,251 (File 101-91-74.8). 

2. Approve the release of reserved funds in the amount of 
$2,512,251 (File 101-91-74.8). 

3. Approve the release of reserved funds in the amount of 
$25,624,000, as requested (File 101-92-74.2). 

4. Amend the proposed supplemental appropriation 
ordinance by reserving $6,770,000 for the Zoo subsurface 
infrastructure construction contract ($5,770,000) and the 
Avian Center construction contract ($1,000,000), pending the 
selection of contractors, the submission of budget details and 
the MBE/WBE status of the contractors (File 101-94-42). 

5. Approve the proposed supplemental appropriation 
ordinance, as amended (File 101-94-42). 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



^ — -^ «•* nia,i tax 9022FX 

City and County of San Francisco 




Human Rights Commission 

Office of Minority/Wonxn Business Enterprise 
Office at Contract Compliance 
Office of Dispute Resolution Attachment 

Edwin M.Lee ^age 1 of "2 

Director 



January 31, 1995 

To. John Cribbs. Director 

Department of Public Works 

Thru Ed Lee, Director 

From' Mary Gin Starkweather, Contract Compliance Officer ^V&^f- 

Re. Minority and Women -owned Business Participation on City Hall Seismic Upgrade Project 

Following is a list of MBEs and WBEs who have solid commitments for participation on the City 
Hal! Project The Total Base Bid Price for Huber Hunt & Nichols is Sl02,S77,000. 



I African American 

Subcontractor/Supplier 



Description of Work 



S Amount 



!) 


LTM/Sheedy A JV 
(2nd tier to Bostrom & 


Bergen) 


Instaii Base Isolators - 


S3, 500. 000 


2) 


Myron Demolition 




Excavation 


S313,875 


3) 


Gitane Waterproofing 




Exterior Cleaning, Crack 


S250,0O0 




(2nd Tier to Carrara Marble) 


Repair, Tuck Pointing 




4) 


Let's Get Busy 




Grout Isolators 


SI 60,000 


5) 


Gitane Waterproofing 




Crack Repair Allowances 


SI 20,000 


6) 


P&K Trucking 
(2nd tier to Myron) 




Trucking 


$51,100 


: ; 


LTM 




Manufacture Dampers 


S50.000 


8) 


Double B&L Trucking 




Trucking 


faoprox.) S 17.800 



(2nd tier to Aladdin Bldrs.) 



Total S4,462,775 



II. Asian American 

Subcontractor/Supplier 



Descript ion of Work 



S Amount 



I) 
2) 



Pc 



(41 53)252-2500 



Mechanical 
Hygiene 



Kent Lim Mechanical 
SCA Environmental, Inc. 



?5 Van Ness Avonue, Sle. 800, fwin l-ranclsco, CA 94102 -60J3 



m 



54.850,000 
$270,000 



TAX (415)431-5764 



TOO (415)?S2-2S50 



19 



FEB 02 '95 14- -33 RJ&T FAX 9022FX 



Attachment 
Pi^e~2~5F~2 



4) 



Peerlight, Inc. 
Ramcomp 



Electrical Supply 
Computers 



_S 150,000 

160,000 

Total $5,330,000 



111. Latino 

Subcontractor/Supplier 



Description of Work 



S Amount 



. 1 ) . Carrara Marble 

2) Landavazzo Bros. 

3) Professional Technical Security 

4) R&A Supplies 

(2nd tier to Van Mulder) 

5) R&A Supplies 
(2nd tier to Cosco) 



Stonework 
Concrete 
Security 
Copper Supplies 

Fire Protect. Supplies 



SI 0,9 3 1,440 

5744,000 

5537,000 

575,000 

535.000 

Total 512,322,440 



IV. Women 

Subcontractor/Supplier 



Description of Work 



S Amount 



1) Handypersons, Inc. 

2) AJaddin Builders 

3) Perretti & Park 

4) Fire Barrier Company 

5) Continental Building Specialty 



Restoration 

Millwork/Restor./Protect 
Photographs 
Fire Blanket 
Specialty Products 



52,990,220 

$1,526,100 

5130,000 

5735,000 

S20.I32 

Total S5,40l,452 



The total combined MBEAVBE participation- is S27, 5 16,667 or 26.6% of the entire contract 
amount. 



The Total MBE amount is $22,115,215 or 21.5% of the total contract amount. 
The Total WBE amount is $5,401,452 or 5.2% of the total contract amount. 



Memo to Budget Committee 
February 8, 1995 

Item 7 - File 101-94-58 

Department: Police Department 



Item: 



Amount: 
Source of Funds: 



Description: 



Budget- 



Supplemental appropriation ordinance appropriating 
$1,921,844 from the General Fund Reserve for overtime, 
holiday pay, fringe benefits, materials and supplies, non- 
personal services and vehicle fleet maintenance (services of 
other departments), and reappropriating $200,000 from 
Overtime. 

$2,121,844 

General Fund General Reserve $1,921,844 

Reappropriation of funds from Uniformed 
Overtime - Trial Courts in Police Department's 
FY 1994-95 budget 200.000 

Total $2,121,844 

In June of 1994, the San Francisco electorate approved 
Proposition D, which requires a minimum level of 1,971 
uniform Police Officers for the Police Department by no later 
than June of 1995. Of this supplemental appropriation 
request for $2,121,844, $506,600 would be used for costs 
related to the full staffing of the Police Department. 

In addition, $1,465,244 of this supplemental appropriation 
request would be used to fund a projected budget deficiency 
in the Police Department's overtime, holiday pay and fringe 
benefits accounts resulting from (a) the Newspaper Strike of 
November, 1994 and (b) other unanticipated events. 

The proposed supplemental appropriation ordinance also 
requests $150,000 in funding for the maintenance of the 
Police Department's vehicle fleet. 

I. Police Overtime and Related Costs 

Overtime - Newspaper Strike $61 1,000 

The labor strike against the San Francisco 
Chronicle and the San Francisco Examiner took 
place from November 2, 1994 through November 

II, 1994. The Police Department established two 
fixed posts that required 24-hour staffing by sworn 
personnel. In addition to assigning on-duty 
personnel to strike-related duties, thereby diverting 
these Police Officers from other law enforcement 
duties, the Police Department also had to deploy 
Police Officers on an overtime basis for the 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



21 



Memo to Budget Committee 
February 8, 1995 



necessary strike-related duties. The Budget 
Analyst previously reported to the Board of 
Supervisors in December of 1994 that the estimated 
expenditures resulting from this strike were 
approximately $606,252. These expenditures were 
not anticipated in the FY 1994-95 budget. As a 
result of the strike, the Police Department is now 
requesting a supplemental appropriation of 
$611,000 to fund the projected shortfall in overtime 
related to this strike. 

Other Overtime $571,244 

In addition to the budget deficiency in overtime 
resulting from the newspaper strike, the Police 
Department is also anticipating a $571,244 
shortfall in overtime as a result of other 
unanticipated events, such as the demonstrations 
against Proposition 187 and the killing of a Police 
Officer in November of 1994. 

Holiday Pay $258,000 

The Police Department reports that it is 
underfunded for holiday pay for FY 1994-95 and is 
therefore requesting $258,000 to fund the projected 
budget deficiency. 

Fringe Benefits $25,000 

This amount is for mandatory fringe benefits 
related to the above requests for overtime and 
holiday pay. . - 

Total - Police Overtime and Related Costs $1,465,244 

II. Proposition D Mandate 

Materials and Supplies $31,300 

The Police Department is requesting $31,300 for 
furniture for the Police Academy. Whereas 
normally the Police Academy conducts only one 
training class at a time, because of the hiring of 
Police Officers to meet the Proposition D mandate, 
the Police Academy will be conducting up to four 
training classes simultaneously in the spring of 
1995. The Department has relocated personnel 
formally located at the Academy to other existing 
Police Department space in order to create room for 
the additional training sessions. As such, 
additional classroom furniture is needed. The 
attachment contains a breakdown of this request. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

22 



Memo to Budget Committee 
February 8, 1995 



Although the Attachment shows that the total cost 
of such furniture totals $32,918, the Department is 
only requesting $31,300. 

Non-Personal Services $475,300 

This request for $475,300 includes $70,000 for the 
Police Department to conduct a new Police Officer 
examination. According to Lieutenant Ryan of the 
Police Department, there is sufficient funding in 
the FY 1994-95 budget to conduct only one Civil 
Service examination. This exam was given in July 
of 1994. However, the Police Department expects 
to hire only between 160 and 180 Police Officers of 
the 636 candidates who passed this exam. 
Lieutenant Ryan advises that the Police 
Department had to conduct an additional Civil 
Service examination in January of 1995 in order to 
identify additional Police Officer candidates, so that 
the hiring goal of 284 new Police Officers for FY 
1994-95 could be met. The details of this $70,000 
request are as follows (although the actual cost was 
$71,768, the Department is only requesting 
$70,000): 

Site rental for written test $6,320 

Test proctors for written test 6,352 

5-day site rental for oral test ($7,768/day) 38,840 

Proctors for oral test 13,859 

Proctors for physical agility test 6.397 

Total . $71,768 

In addition, this request for $475,300 also includes 
$405,300 to conduct background investigations of 
Police Officer candidates who have passed the Civil 
Service exam. Each background investigation costs 
approximately $655 per applicant and consists of a 
medical examination, a psychological test, a 
polygraph test, fingerprinting, a toxicological (drug) 
test and a credit report. These tests are performed 
by various outside contractors under existing 
contracts. Lieutenant Ryan advises that the FY 
1994-95 budget included $576,000 for background 
investigations, which would be sufficient for 
approximately 879 such investigations. However, 
the Police Department anticipates that, because of 
additional hiring to meet the Proposition D 
mandate, the Department will conduct 
approximately 1,540 background investigations in 
FY 1994-95, based on the 636 applicants who 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

23 



Memo to Budget Committee 
February 8, 1995 



Comments: 



passed the first Civil Service exam and the 
anticipated 900 applicants who will pass the second 
Civil Service exam. At a cost of approximately $655 
per investigation, the total cost for FY 1994-95 is 
estimated to be approximately $1,008,700, or 
$432,700 more than the $576,000 budgeted for 
background investigations. The Department is 
requesting a supplemental appropriation of 
$405,300 to pay for these additional background 
investigations. 

Total - Proposition D Mandate $506,600 

III. Vehicle Fleet Maintenance 

Central Shops - Auto Maintenance $150,000 

The Police Department has a total of 450 vehicles, 
including 230 marked vehicles and 220 unmarked 
vehicles. The Department ordered 40 new vehicles 
in FY 1993-94. However, according to Lieutenant 
Ryan, as a result of delays in awarding the contract 
for the purchase of these vehicles, the vehicles will 
not be received until May or June of 1995. As such, 
it has become necessary to repair vehicles that were 
scheduled to be taken out of service when the new 
vehicles were placed into service. The Police 
Department estimates that these maintenance and 
repair costs have resulted in a budget deficiency of 
approximately $150,000. 

Total - Vehicle Fleet Maintenance 150.000 



Total Supplemental Appropriation Request $2,121,844 

1. In addition to the $1,921,844 from the General Fund 
Reserve, the Department is requesting to reappropriate 
$200,000 in estimated savings from Uniformed Overtime - 
Trial Courts in the Police Department's FY 1994-95 budget. 
These savings have resulted from reductions in uniform 
overtime by implementing a recommendation of the Budget 
Analyst's 1994 Zero Base Budget Analysis to (a) prevent 
requiring subpoenaed officers to unnecessarily appear in 
court on the day of case calendaring; and (b) request that the 
Courts provide a reasonable advance notice of trial dates in 
order to reduce court overtime pay. 

2. The following table, based on the information provided by 
the Police Department to date, shows the Police 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

24 



Memo to Budget Committee 
February 8, 1995 



Department's estimated surplus for non-personal services for 
FY 1994-95: 



Category 



FY 1994-95 

Budget 



Actual Projected 

Expenditures Expenditures Estimated 

7/1794 to 1/1/95 to Budget 

12/31/94 6/30/95 Surclus 



Non-Personal Services $5,633,347 $1,495,048 $3,148,300 $989,999 

3. The following table shows the Police Department's 
estimated budget deficiency for Central Shops - Auto 
Maintenance for FY 1994-95: 



Category 



Actual Projected 

Expenditures Expenditures Estimated 

FY 1994-95 7/1/94 to 1/1/95 to Budget 

Budget 12/31/94 6/30/95 Deficiency 



Central Shops - Maintenance $1,722,549 S932,797 $940,000 ($150,248) 

4. The Budget Analyst has requested information from the 
Police Department regarding actual year-to-date 
expenditures and projected expenditures through June 30, 
1995 for overtime, holiday pay, fringe benefits and materials 
and supplies. As of the writing of this report, the Police 
Department had not yet provided this information. 

5. As previously noted, the passage of Proposition D has 
mandated full Uniform staffing of a minimum of 1,971 Police 
Officers by the end of FY 1994-95. As of July 1, 1994, the 
Police Department had 1,812 sworn personnel. The 
Department intends to hire 18 lateral transfers and 266 
trainees during FY 1994-95, for a total of 284 new Police 
Officers. The current, revised 1994-95 Police Department 
hiring plan for uniform officers is as follows: 



Date 
Actual: 
July 1, 1994 
November 28, 1994 
January 30, 1995 
February 6, 1995 

Projected: 
February 20, 1995 
April 17, 1995 
June 19, 1995 
June 26, 1995 
Total 



Number of Police Officers to be Hired 

14 (lateral transfers) 
30 (new recruit class) 
30 (new recruit class) 
40 (new recruit class) 



4 (lateral transfers) 
30 (new recruit class) 
50 (new recruit class) 
86 (new recruit class) 

284 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



25 



Memo to Budget Committee 
February 8, 1995 



According to Lieutenant Ryan, after expected attrition of 65 
Police Officers, the Police Department will have an estimated 
2,031 Police Officers (60 more than the required minimum of 
1,971) on June 30, 1995, including light-duty Police Officers, 
although 166 will be new recruits in the Police Academy, as 
follows: 

Existing Uniform Staffing (7/1/94) 1,812 

New hires in FY 1994-95 284 

Less expected attrition (65) 

Number of Police Officers, June 1995 2,031 

The costs of the 284 new Police Officers to be hired in FY 
1994-95 are included in the Police Department's FY 1994-95 
budget and will cost an estimated $4.8 million in FY 1994-95 
(partial year funding of salaries and fringe benefits). The 
cost of these new hires will be partially offset by a Federal 
grant in the amount of $694,000. 

6. The Controller's Office has estimated that the Police 
Department will have a budget deficiency in its salaries and 
fringe benefits accounts in the amount of $1,973,105 for FY 
1994-95. However, the proposed supplemental appropriation 
allocates only $1,465,244 for overtime, holiday pay and fringe 
benefit expenses. As such, the Controller's Office reports 
that, even with the approval of the proposed supplemental 
appropriation ordinance, the Police Department is still 
expected to have a $507,861 budget deficiency in salaries and 
fringe benefits by the end of FY 1994^95 (estimated budget 
deficiency of $1,973,105 less this request of $1,465,244). 

7. Lieutenant Ryan has requested that this item be 
continued to the Budget Committee meeting of March 1, 
1995, in order to provide the Budget Analyst with additional 
information and to work with the Mayor's Office in 
addressing the Controller's additional projected budget 
deficiency in salaries and fringe benefits for FY 1994-95. 

Recommendation: As requested by Lieutenant Ryan, continue this item to the 
Budget Committee meeting of March 1, 1995. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

26 



Attachment 



Academy furnjture POs 

1 tern 

2 tier lockers 3 unit 
2 tier lockers 1 unit 
Installation 

Leg extension kit 

Leg extension kit 

2 tier locker slope kit 

Locker 2 door 

Front base 

End base 

Ins tallstion 

Delivery 

Sales tax 

Stack chairs 
Folding tables 

Round Folding tables 

Lee tern 

White boards 

White board 

Panels 

connectors 

Panels 

Desk 

Chairs 

Chairs 

Installation 

Sales tax 

Total 



uantity 


price 


total 


36 


58. 18 


2.094.48 


4 


71.43 


285.72 


1 


505.00 


505.00 


4 


25.71 


102.84 


6 


33 .38 


2O0.28 


22 


5.23 


1 1 5 . 06 


21 


154. 36 


3, 241 . 56 


21 


4.82 


101 .22 


8 


6 . 34 


50.72 


1 


445 .00 


445.00 


1 


C30.00 


130.00 
607.06 


160 


69 .00 


1 1,040.00 


72 


53 .00 


3.816.00 


2 


100.00 


200.00 


12 


80.00 


960.00 


5 


2 12.00 


1 ,060.00 


1 


41 1 .00 


4 1 1 . 00 


5 


99.00 


495.00 


4,' 


3 . 75 


15.00 


6 


6 .00 


3 6.00 


6 


425 .00 


2, 5 50.00 


5 


2 52 .00 


I ,260.00 


2 


199 .00 


398.00 


1 


608 .00 


608.00 

i, eyo. 50 

3 2,9 18 . 44 



19 54bP40 



I lilM 

27 






■ 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 

Items 8 and 9 - File 101-94-59 and File 102-94-10 



Department: 



Items: 



Amount: 



Source of Funds: 



Description: 



Department of Public Health (DPH) 

Division of Mental Health, Substance Abuse and Forensics 

1. Item 8, File 101-94-59 - Supplemental Appropriation 
Ordinance appropriating $3,670,238 of Medi-Cal and Medi- 
care revenues for Salaries, Fringe Benefits, Telephones, 
Medical Services Contracts and equipment for the Mental 
Health Managed Care Program in FY 1994-95. 

2. Item 9, File 102-94-10 - Ordinance amending the Annual 
Salary Ordinance reflecting the addition of one position and 
the deletion of one position in the Department of Public 
Health for the Mental Health Managed Care Program. 

83,670,238 

The DPH reports that the source of funds for this request is 
Federal Medi-Cal revenues and matching State General 
Funds only. Therefore, reference to Medi-Care should be 
deleted from the title of the proposed legislation. 

Under the State's Mental Health Managed Care Program, all 
inpatient services for Medi-Cal beneficiaries, which had been 
provided by private hospitals on a fee-for-service basis, must 
be authorized, coordinated, and provided through the DPH 
Division of Mental Health, Substance Abuse and Forensics, 
effective January 1, 1995. Accordingly, the Board of 
Supervisors previously approved a resolution which 
authorized the DPH Division of Mental Health, Substance 
Abuse and Forensics to accept responsibility for these 
services and to accept the transfer of State funds in this 
regard effective January 1, 1995 (File 148-94-7). 

The DPH advises that the proposed supplemental 
appropriation request would be used to administer all 
payments to providers instead of having the State provide 
such administration. This would include the cost of inpatient 
treatment, community-based treatment programs, utilization 
review and authorization costs, and management information 
and billing costs associated with DPH's new responsibility for 
administering all inpatient services for Medi-Cal 
beneficiaries. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 



The proposed supplemental appropriation request would 
appropriate $3,670,238, retroactive from the period January 
1, 1995 to June 30, 1995 as follows: 



Permanent Salaries 

Fringe Benefits 

Telephone 

Equipment 

Medical Services Contracts 


• Acute 


$1,547 

683 

17,844 

33,000 


Inpatient Care, Adults 
Medical Services Contracts 


• Community 


2,091,000 


Based Program 
Medical Services Contracts 
Services, Children 


• Inpatient 


916,664 
609.500 



Total $3,670,238 

The following provides details of each of the foregoing 
funding requests: 

Permanent Salaries $1,547 

These funds will be used to pay for upgrading an existing 
1844 Senior Management Assistant to a 1819 Management 
Information Specialist III, effective March 15, 1994 to June 
30, 1995. The 1819 Management Information Specialist III 
will have supervisory responsibility for the new management 
information functions connected with the new Medi-Cal 
managed care program. Such responsibilities will include, 
but not be limited to, overseeing the tracking of all fee-for- 
service billings to providers, the installation of new software, 
and the modification of the systems network to process the 
new data in connection with the new program. The annual 
salary increase of this upgrade would cost $8,717. The Civil 
Service Commission has reviewed and approved this position 
upgrade. 

1819 Management Information Specialist III 
Annual Salary of $60,265 $15,932 

1844 Senior Management Assistant 
Annual Salary of $51,548 ( 14.385) 

Total $1,547 

Mandatory Fringe Benefits $683 

The DPH advises that the $683 is incorrect. Based on 17 
percent of Permanent Salaries the amount required for 
Fringe Benefits is $263. As such, the proposed ordinance 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

29 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 



(File 101-94-59) should be amended to decrease the Fringe 
Benefit amount by $420 from $683 to $263. 

Telephone Expenses $17,844 

These funds will be used to pay for the installation of 
telephone lines for a modified systems network. 

Equipment $33,000 

Personal Computer/Software (8 @ $4,000 each) $32,000 

FAX Machine l r 000 

Total $33,000 

Medical Service Contracts 

(Acute Inpatient Care - Adults) $2,091,000 

The proposed funds will be used to pay for (1) contract 
services with five private hospitals located in San Francisco 
for the provision of acute inpatient care services ($1,381,000), 
(2) contract services for acute inpatient care services provided 
by three out-of-county private hospitals plus a lump sum 
allocation for 33 other out-of-county hospitals throughout 
the State ($360,000) and (3) a Risk Pool ($350,000), as 
detailed below: 

Contract Services- San Francisco Based Hospitals 



St. Mary's Hospital 


$313,500 


St Lukes Hospital 


488,000 


St Francis Hospital 


252,000 


Langley Porter Institute 


196,000 


California Pacific Medical Center 


131.500 


Total 


$1,381,000 



The DPH advises that the above noted contract amounts are 
based on the actual level of service provided by these five 
hospitals in 1994, under the State's program. However, DPH 
advises that fee-for-service rates have been negotiated with 
each of these hospitals and the actual amount paid to each of 
the hospitals will depend upon the actual level of services 
provided. Ms. Monique Zmuda of the DPH advises that the 
DPH desires to keep the negotiated fee-for-service rate with 
all private hospitals confidential, as did the State, in order to 
provide the best opportunity for negotiating the lowest 
possible rates. Accordingly, Ms. Zmuda advises that the DPH 
has requested the City Attorney's Office to draft legislation, 
which would authorize the DPH to keep the fee-for-service 
rates with private hospitals confidential. Ms. Paula Jesson of 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 



the City Attorney's Office advises that she is in the process of 
developing a draft ordinance which would permit the fee-for- 
service rates negotiated with the private hospitals to remain 
confidential and that such an ordinance is to be submitted to 
the Board of Supervisors in the near future. 

Contract Services - Out-of-Countv Hospitals 

Ross Hospital (Marin County) $52,250 

East Bay Hospital (Alameda County) 77,315 

First Vallejo Hospital (Sonoma County) 11,730 
Other Out-of County Hospitals Allocation 

(33 hospitals through-out the State) 218.705 

Total $360,000 

The DPH reports that the contract amounts for Ross 
Hospital, East Bay Hospital and First Vallejo Hospital are 
based on the actual level of service provided by these three 
hospitals under the State program in 1994. Additionally, 
according to the DPH, the Other Out-of-County Allocation to 
33 hospitals reflects the level of utilization of these services 
in 1993/1994. The DPH advises that fee-for-service rates 
have been negotiated with Ross Hospital, East Bay Hospital 
and First Vallejo Hospital and the actual amount that will 
be paid to each of these hospitals will depend on the actual 
level of service provided. As previously noted, the DPH 
desires to keep the fee-for-service rates of all private 
hospitals confidential. With respect to the Out-of-County 
Hospital Allocation, the DPH states that the amount of the 
allocation is based on the level of utilization of this service 
category for 1994. Out-of-county hospitals are used instead of 
San Francisco- based hospitals when Medi-Cal clients who are 
residents of San Francisco are admitted on an emergency 
basis to a hospital while traveling outside of San Francisco. 
According to DPH, after such clients are stabilized, they are 
transferred back to San Francisco-based hospitals. 

Risk Pool $350,000 

As noted above, the DPH is proposing to fund contract 
services for inpatient services at private hospitals at the 
same level as provided in 1994. However, according to the 
DPH, this level of funding is approximately 20 percent less 
than the level of funding in 1993. The DPH reports that this 
decrease was unexpected because the trend in the preceding 
four years indicated a 12 percent to 22 percent increase from 
the prior year. As such, in order to minimize the City's risk, 
the DPH is proposing to allocate $350,000 or approximately 
15 percent of its total inpatient budget of $2,350,500 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

31 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 



($1,381,000 San Francisco-based hospitals - adult services 
plus $360,000 out-of-county hospitals plus $609,500 San 
Francisco based hospitals - children services) to a risk pool, 
which would be used if inpatient use increases over 1994. 

Total Medical Services Contracts - Acute 
Inpatient Care, Adults $2,091,000 



Medical Services Contracts (Commnnity- 

Based Pro prams^ $916,664 

California Pacific ($364.936) 

The proposed funds will be used by DPH to fund a modified 
contract with California Pacific, a nonprofit organization, to 
provide the following services for the period retroactive to 
January 1, 1995 through June 30, 1995: (1) provision of pre- 
authorization for all non-emergency inpatient admission, (2) 
provision of on-going authorization for all inpatient days 
after an emergency admission, (3) utilization review for all 
inpatient stays, (4) provision of discharge planning assistance 
to hospitals in order to insure that patients receive 
appropriate linkages to on-going care, (5) track all inpatient 
days in order to reconcile this information with the State to 
insure that proper payment has been made the hospitals 
providing inpatient services, and (6) develop system 
capability for analyzing multi-year costs and utilization 
information for Medi-Cal recipients. The $364,936 contract 
amount will be expended as follows: 

Medical Coordinator (520 hrs. @ $50/hr.) $26,000 

Nurse (2,080 hrs. @ $32/hr.) 66,560 

Social Worker (3,120 hrs. @ $28/hr.) 87,360 
Ombudsperson - processes and investigates 
clients appeals and complaints (1,040 hrs. @ 

$28/hr.) 29,120 

Program Analyst (1,040 hrs. @ $15/hr.) 15,600 
Management Information Analyst/Programmer 

( 2,600 hrs. @ $25/hr.) 65,000 

Managed Care Planner (520 hrs. @ $25/hr.) 13,000 

Data Entry Clerks (2,080 hrs. @ $14/hr.) 29,120 

Administrative Overhead 33 f 176 

Total $364,936 

Prior to this contract modification, DPH's annual contract 
with California Pacific was in the amount of $5,464,642. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 



Bakers Place ($80.000) 



The proposed funds will be used by the DPH to fund a 
modified contract with Bakers Place, a nonprofit agency, to 
provide residential treatment care services for Medi-Cal 
clients. Bakers Place will be paid a fee-for- service rate of 
$197 for each of the estimated 406 residential treatment 
days. 

Prior to this contract modification, DPH's annual contract 
with Baker's Place was in the amount of $3,326,443. 

Progress Foundation ($120.000) 

The proposed funds will be used by the DPH to fund a 
modified contract with Progress Foundation, a nonprofit 
agency, to provide residential treatment care services for 
Medi-Cal clients. Progress Foundation will be paid a fee-for- 
i service rate of $206 for each of the estimated 582 residential 
treatment days. 

Prior to this contract modification, DPH's annual contract 
with Progress Foundation was in the amount of $4,413,574. 

Family Service Agency ($240.000) 

The proposed funds would be used by the DPH to fund a 
modified contract with the Family Service Agency, a 
nonprofit agency, to provide patient case management 
services. Family Service Agency will be paid a fee-for-service 
rate of $80 for each of the estimated 3,000 visits to 
residential care patients. 

Prior to this contract modification, DPH's annual contract 
amount with the Family Service Agency was in the amount of 
$3,502,049. 

1-800 Number Access/Intake Program ($111.728) 

The DPH is proposing to contract with a nonprofit agency to 
provide a call-in service for Medi-Cal clients, wherein such 
clients could speak directly to a nurse or psychiatric social 
worker who could perform an assessment of the client's need 
and establish an appropriate course of treatment. As of the 
writing of this report, the DPH has not, as yet, selected a 
contractor to provide these services. As such, the monies 
designated for this program should be placed on reserve 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

33 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 



pending the selection of a contractor, the MBE/WBE status 
and the contract cost details. 

Total Medical Services Contracts - Community 
Based Programs $916,664 



Medical Contract Services 

(Inpatient Services - Children) $609,500 

The proposed funds will be used to by the DPH to contract 
with two San Francisco-based private hospitals to provide 
inpatient services to children, as follows: 

St. Mary's Hospital $363,500 

Langley Porter Hospital 246.000 
Total Medical Services Contracts - 

Inpatient Services, Children $609,500 

The DPH reports that the above-noted contract amounts are 
based on the level of Medi-Cal services provided by these two 
hospitals in 1994, under the State's program. The DPH 
advises that a fee-for-service rate has been negotiated with 
both hospitals and that the actual amount paid to each of 
these hospitals will be based on the actual level of services 
provided. As previously noted, the DPH desires to keep the 
fee-for service rates negotiated with all of the private 
hospitals confidential. 

Grand Total of DPH Request $3,670,238 



The proposed ordinance (File 102-94-10) would amend the 
Annual Salary Ordinance to reflect the addition of one 
position and the deletion of one position as follows: 



Classification/Title 


Bimonthly 
Salary 


Maximum 
Salary 
Amount 


Delete 
1844 Senior 
Management Assistant (1) 


$1,626/$1,975 


$51,548 


Add 

1819 Management 
Information System 
Specialist III (1) 


$l,899/$2,309 


$60,265 


BOARD OF SUPERVISORS 





BUDGET ANALYST 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 



Comment: 



Recommendations: 



As noted above, this requested reclassification reflects an 
upgrade with a maximum annual salary cost increase of 
$8,717. 

1. As previously noted, the DPH assumed responsibility for 
and has begun implementation of the new Medi-Cal managed 
care program effective January 1, 1995. As such, the 
proposed ordinance (File 101-94-59) should be amended to 
authorize the proposed supplemental appropriation request 
retroactively. 

2. The DPH did not require prior approval from the 
Electronic Information Processing Steering Committee 
(EIPSC) for the purchase of the above-noted computer 
equipment because this equipment comes under EIPSC's 
"Rule of Twenty". Under this Rule, City departments do not 
require prior approval for the purchase of 20 or less 
computers within a year. 

iL Amend the proposed ordinance (File 101-94-59) to delete 
the reference to Medi-Care revenues from the title of the 
proposed ordinance. 

2. Amend the proposed ordinance (File 101-94-59) to 
authorize the proposed supplemental appropriation request 
retroactively. 

3. Amend the proposed ordinance (File 101-94-59) to reserve 
$111,728 of the Medical Services Contract amount of 
$916,664 for the 1-800 Number Access/Intake Program, 
pending the DPH's selection of a contractor, the MBE/WBE 
status and submission of the contract cost details. 

4. Amend the proposed ordinance (File 101-94-59) to reduce 
the Fringe Benefit amount by $420 from $683 to $263. 

5. Approve the proposed ordinance (File 101-94-59) as 
amended. 

6. Approve the proposed ordinance (File 102-94-10). 



BOARD OF S UPERVISORS 
BUDGET ANALYST 



35 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 

Item 10 - File 101-92-10.6 



Department: 
Item: 



Amount: 



Public Library 

Requesting release of reserved funds (1988 Library 
Improvement Bond Funds), in the amount of $1,325,567 for 
costs associated with the new Main Library construction 
project. 

$1,325,567 



Source of Funds: 1988 Library Improvement Bond Funds 

Description: In December of 1992. the Board of Supervisors approved a 

supplemental appropriation (File 101-92-10.1) in the amount 
of $86,213,304 in 1988 Library Improvement Bond proceeds 
for capital improvement projects, including construction of 
the new Main Library, relocation of the Library's collections, 
and various improvements at Branch Libraries. Of this 
amount, the Board placed 36,172,083 on reserve, including 
85,216.203 (pending the determination of staffing 
requirements and the annual Salary Standardization 
Ordinance increases for FY 1993-94 and FY 1994-95) for 
project management services to be performed by staff of the 
Department of Public Works and the Public Library on the 
new Main Library construction, and $955,880 (pending the 
selection of contractors, the submission of budget details, and 
the MBE/WBE status of contractors) for relocation of the 
Library's collection, specialized inspection and testing 
services, and architecture and engineering services for the 
Branch Libraries. 

In December of 1993, the Board of Supervisors released 
83,044,499 of the $6,172,083 previously placed on reserve for 
DPW project management services, Public Library project 
management services, and specialized inspection and testing 
services, and in September of 1994, the Board of Supervisors 
released $150,000 for a new heating system at the Mission 
Branch Library, thereby leaving a balance of $2,977,584 on 
reserve ($6,172,083 less $3,044,499 less $150,000). The 
proposed subject release of reserve would leave a balance on 
reserve of $1,652,017 ($2,977,584 less the requested 
$1,325,567). 

The $1,325,567 in reserved funds now being proposed for 
release would include $1,261,483 for DPW project 
management, and $64,084 for Public Library project 
management, for the new Main Library, during the period 
January 15, 1995 through March 1, 1996. 



BO ARD O F SU PERVISO RS 
BUDGET ANALYST 

36 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 



The requested funds for DPW project management are as 
follows: 

Department of Public Works 

Estimated Hourly Rate Rounded 

Class No. Hours Incl. Fring es Total 

5506 Project Manager 1,875 $89.42 $167,690 

5265 Office Engineer 1,920 58.45 112,250 

5506 Construction Manager 2,400 93.88 225,343 

5206 Associate Engineer 2,400 63.78 153,100 

6318 Construction Inspector 2,400 63.78 153,100 

5202 Junior Civil Engineer 3,840 47.85 183,800 

6248 Electrical Inspector 1,920 69.31 133,100 

6242 Plumbing Inspector 1,920 69.31 133.100 
Total $1,261,483 



The requested funds for Public Library project management 
are as follows: 



Public Library 




Estimated 


Hourly Rate 


Rounded 


Class No. Hours 


Incl. Fringes 


Total 


3638 Chief Librarian 640 


$45.75 


$29,280 


3632 Librarian II 640 


32.14 


20,570 


1446 Secretary 640 


22.24 


14.234 


Total 




$64,084 


Grand total DPW and Public L 


ibrary 


$1,325,567 



Recommendation: Release the reserved funds as requested. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

37 



Memo to Budget Committee 
February 8, 1995 



Item 11 -File 23-95-1 

Department 

Item: 



Description: 



Comment: 



Controller's Office 

Resolution waiving the stature of limitations with respect to 
payment of certain warrants of the City in the sum of 
$101.00, a legal obligation of the City. 

According to Section 10.182 of the San Francisco 
Administrative Code, a warrant issued by the City becomes 
void one year from the date of issuance. The payee of the 
warrant may present the warrant to the Controller for 
payment up to three years from the date that it was rendered 
void, or four years from the original issue date. After that 
time period, the Controller may no longer pay such a warrant 
because the statute of limitations has expired, unless 
approval for such payment is obtained from the Board of 
Supervisors. 

The proposed resolution would waive the statue of limitations 
and would authorize the Controller's Office to replace 
Warrant Number 545-0266625 issued to Mr. Carter W. Baum 
on December 8, 1983 in the amount of $101.00, payable to his 
wife, Mrs. Sharon Ann Baum. 

According to Mr. Honorato Layug of the Controller's Office, 
the $101.00 warrant was issued to Mr. Baum, a previous City 
employee, 12 years ago, by the Health Service System for 
reimbursement for Mr. Baum's medical services. Mr. Layug 
reports that Mr. Baum misplaced this warrant, which was 
never cashed and was subsequently canceled by the 
Controller's Office. Mr. Baum died in 1986. Mrs. Baum, Mr. 
Baum's beneficiary, would be the payee of this warrant. 
According to Mr. Layug, there are sufficient funds in the 
General Fund to pay for the new warrant. 



Recommendation: Approve the proposed resolution. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



38 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 



Item 



12 -File 84-95-1 



Depar tmen ts : 
Item: 



Property 
Purchase Price: 



Source of Funds: 
Location: 

Size of Property: 
Description: 



Real Estate Department 
Department of Public Works (DPW) 

Resolution authorizing a Purchase Agreement for acquisition 
of real property located in Bernal Heights and identified as 
Assessor's Block 5556, Lots 28, 29, and 30 for the 
realignment of Brewster Street at Esmeralda Avenue and 
adopting findings pursuant to City Planning Code Section 
101.1. 

$109,000, plus title insurance and escrow fees not to exceed 
$1,000 



Sales Tax (Transportation Authority) 

Located at Brewster Street and Esmeralda 
(Assessor's Block 5556, Lots 28, 29, and 30). 



Avenue 



A total of 4.550 square feet 

The DPW reports that the acquisition of the property located 
at Brewster Street and Esmeralda Avenue is necessary in 
order for DPW to improve (i. e., create a paved roadway with 
a sidewalk and a curb on one side of the roadway) and realign 
Brewster Street at Esmeralda Avenue to improve Fire 
Department emergency vehicle access to the residences 
located on the east and south slopes of Bernal Heights. This 
project is a part of the on-going Bernal Heights Capital 
Improvement Program, which is funded primarily by Sales 
Taxes. 

Mr. Peter Albert of the Planning Department reports that a 
sizable portion of the above-noted Bernal Heights area 
consists of undeveloped parcels of land and unpaved narrow 
streets, which has resulted in emergency vehicles having 
difficulty accessing this area and responding to emergencies 
in a timely manner. Mr. Albert advises that Brewster Street 
and Esmeralda Avenue, which are both public-right-of-ways, 
are unpaved with limited accessibility. According to Mr. 
Albert, much of the Brewster Street right-of-way, in addition 
to being unpaved, is too steep to be passable. As such, 
according to Mr. Albert, the acquisition of the property 
located at Brewster Street and Esmeralda Avenue is required 
in order for DPW to have sufficient land to improve and 
realign Brewster Street in order to meet Fire Department 
standards for emergency vehicle access. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



39 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 

Mr. Albert advises that the realigned Brewster Street will 
occupy only a portion of the acquired property. According to 
Mr. Albert, the unused portion of this property would become 
surplus property, which would be sold at market rate and the 
proceeds would be used to supplement funding for other parts 
of the Bernal Heights Capital Improvement Program. Other 
improvements being funded under this Program include 
upgrading sewers, installation of street lighting and 
increasing water pressure to fire hydrants in the area. 

Comments: 1. The Real Estate Department reports that the property 

located at Brewster Street and Esmeralda Avenue is owned 
by Bernal Heights Community Foundation, a nonprofit 
agency. According to the Real Estate Department the 
purchase price of $109,000 represents the fair market value 
for the property located at Brewster Street and Esmeralda 
Avenue. The FY 1994-95 property taxes currently being paid 
on this property total $387.14. Property taxes would no 
longer be paid to the City if the City acquires the property. 

2. The Department of City Planning reports that the 
proposed acquisition of the subject property is in conformity 
with the Master Plan and is consistent with the Eight 
Priority Policies of the City Planning Code Section 101.1. 

3. According to Mr. Joe Ovadia of DPW, the estimated cost to 
improve and realign Brewster Street in order to meet Fire 
Department standards for emergency vehicles is 
approximately $30,000 and would be funded from Sales 
Taxes, subject to future appropriation approval of the Board 
of Supervisors. 

Recommendation: Approve the proposed resolution. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

40 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 

Item 13 - File 197-95-1 

Department: Art Commission 

Item: Resolution authorizing the San Francisco Art Commission to 

establish a fiscal agent for the purpose of accepting 
contributions to an Adopt-a-Monument Fund for the 
conservation and maintenance of City monuments and 
sculptures, pursuant to the Art Commission's Adopt-a- 
Monument Program. 

Description: The proposed resolution would authorize the Art Commission 

to enter into an agreement with a non-profit agency, the San 
Francisco Foundation, in which the San Francisco 
Foundation would act as fiscal agent for the Art 
Commission's Adopt-a-Monument Program. The Adopt-a- 
Monument Program provides individuals and groups 
interested in the City's monuments and sculptures with the 
opportunity to donate funds for their preservation and 
maintenance. 

Under the fiscal agent agreement, individuals wishing to 
contribute to the preservation of City monuments and 
sculptures would donate funds to the Adopt-a-Monument 
Program through the San Francisco Foundation, rather than 
directly to the City. It is the experience of the Art 
Commission that fundraising efforts of this type are more 
successful when donations are given through a non-profit 
organization. Individuals contributing to the Program would 
be eligible for a tax deduction under the same conditions as 
apply to donations to any other 501(c)3 charitable 
organization. 

Under the fiscal agent agreement, the San Francisco 
Foundation would receive donations to the Adopt-a- 
Monument Program, maintain accounting records of the 
Program, and disburse the funds. While the City would not 
directly compensate the San Francisco Foundation for acting 
as fiscal agent for the Program, the San Francisco 
Foundation pays management fees equal to .0043 percent of 
the amount of donations received by organizations that it 
sponsors to its funds manager, the Bank of California, and 
this fee is passed on to the sponsored organization. 
Therefore, .0043 percent of donations received by the San 
Francisco Foundation for the Adopt-a-Monument Program 
would effectively be used to pay for the fund management fee. 

Under the fiscal agent agreement, existing Art Commission 
staff would continue to administer and raise funds for the 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



41 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 



Comment: 



Recommendation: 



Adopt-a-Monument Program at this time. Ms Joanne Chow- 
Winship, Director of the Art Commission, reports that the 
Art Commission would like to eventually solicit grant funding 
to hire a Development Director to raise funds for the 
Program. According to Ms. Chow-Winship, the Art 
Commission's goal for the Adopt-a-Monument program is to 
raise approximately $1.5 million over the next 3 to 5 years. 
Funds received by the Adopt-a-Monument Program would be 
expended solely for conservation, maintenance, fund-raising, 
and other purposes which are related to preservation of the 
City's monuments and consistent with the terms of the 
donations. 

Under the fiscal agent agreement, all contracts let for 
maintaining and conserving the City's monuments would 
remain City contracts. The Controller's Office would pay 
such contractors using funds disbursed by the San Francisco 
Foundation, as necessary. According to Ms. Deborah Lehane 
of the Art Commission, the provisions of the City's 
MBE/WBE ordinance would apply to such contracts. 

Under the proposed resolution, the monies expended by the 
Adopt-a-Monument Program would not be subject to 
appropriation approval by the Board of Supervisors. 
However, expenditures are subject to review by the 
Purchaser and Controller in accordance with City procedures. 

1. Amend the proposed legislation to require that all monies 
expended from the Adopt-a-Monument Program fund in 
excess of $10,000 for any one project be subject to 
appropriation approval by the Board of Supervisors. 

2. Approval of the proposed resolution, as amended, is a 
policy matter for the Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

42 



Memo to Budget Committee 

February 8, 1995 Budget Committee Meeting 




cc: Supervisor Hsieh 

Supervisor Kaufman 
Supervisor Bierman 
President Shelley 
Supervisor Alioto 
Supervisor Ammiano 
Supervisor Hallinan 
Supervisor Kennedy 
Supervisor Leal 
Supervisor Migden 
Supervisor Teng 
Clerk of the Board 
Chief Administrative Officer 
Controller 
Teresa Serata 
Robert Oakes 
Ted Lakey 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

A3 



BOARD of SUPERVISORS 

I 




February 9, 1995 



^^tt 



UA 



City Hall 

San Francisco 94102 

554-5184 



DOCUMENTS Dpht 

AUG 2 7 7995 

SAN FRANC/SCO 
PUBLIC L 



NOTICE OF CANCELLED MEETING 



NOTICE IS HEREBY given that the regularly scheduled 
meetings of the Budget Committee for February 15 and February 
22, 1995, at 1:00 p.m., has been cancelled due to the 
relocation of our City Hall offices to the War Memorial 
Building. The next regular meeting is scheduled for 
Wednesday, March 1, 1995, at 1:00 p.m., Room 410, War Memorial 
Building, 401 Van Ness Avenue.. 





ohn L. Taylor 
Clerk of the Board 



POSTED: FEBRUARY 10, 1995 



2_