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BUDGET COMMITTEE
/ BOARD OF SUPERVISORS
CITY AND COUNTY OF SAN FRANCISCO
WEDNESDAY. JANUARY 4. 1995 - 1:00 P.M. ROOM 228, CITY HALL
PRESENT: SUPERVISORS ALIOTO, BIERMAN
ABSENT: SUPERVISOR HSIEH
CLERK: MARY L. RED
1. File 97-94-77. [Franchise Application Fee] Ordinance amending Administrative
Code by adding Article 4, Section 11.75, to require franchise applicants to pay a fee
to defray the City's costs of evaluating the application. (Supervisor Bierman)
ACTION: RECOMMENDED to Board January 9.
2. File 97-94-78. [Adult Probation Service Reimbursement Fee] Ordinance amending
Administrative Code by adding Section 8.31-2, authorizing the Adult Probation
Department to collect an administration fee for purpose of reimbursing the County
for actual cost of services rendered. (Adult Probation Department)
ACTION: Amendment of the Whole (as presented by City Attorney) adopted. New
title: "Ordinance amending Administrative Code by adding Section
8.31-2, authorizing the Adult Probation Department to collect an
administration fee in the amount of $120.00 for the cost of services
rendered in processing petitions." Consideration continued to Januarv
18.
3. File 97-94-41. [General Assistance Property Levels] Ordinance amending the San
Francisco Administrative Code by amending Section 20.56.10 to increase allowable
personal property under the General Assistance Program. (Supervisors Alioto,
Bierman, Hallinan, Shelley)
Referred from meeting of December 13. Health. Public Safety and
Environment Committee due to Fiscal Impact.
ACTION: RECOMMENDED to Board January 17. Supervisor Shelley added as
cosponsor.
4. File 97-94-71. [Family Support - Collection Intervention] Ordinance amending the
Administrative Code by adding Section 10.117-47.A to authorize the District
Attorney to establish a collection mechanism for family support that would allow
any support payee in San Francisco to have any or all support paid through the
Family Support Bureau without requiring the payee to open a case through the Title
IV-D Child Support Program. (Supervisor Maher)
Referred from meeting of December 13. Health. Public Safety and
Environment Committee due to Fiscal Impact.
ACTION: RECOMMENDED to Board January 17.
5. File 101-94-41. [Appropriation, Department of Public Works] Ordinance
appropriating and rescinding $77,000, Department of Public Works, of General
Funds to a Capital Improvement Project (Telegraph Hill Rockfall Remediation), for
fiscal year 1994-95; providing for ratification of action previously taken. RO
#94068 (Controller)
ACTION: RECOMMENDED to Board January 17.
6. File 101-94-42. [Appropriation, Department of Public Works] Ordinance
appropriating $18,022,000, Department of Public Works, of 1990 Earthquake Safety
Bond proceeds to Capital Improvement Projects (City Hall Seismic Upgrade and Zoo
Design and Construction), for fiscal year 1994-95. RO #94126 (Controller)
ACTION: Consideration continued to February 8 per Department request.
7. File 101-94-43. [Appropriation, Chief Administrative Officer] Ordinance
appropriating $85,416, Chief Administrative Officer, to a Capital Improvement
Project (Upgrade City Boilers) and rescinding $85,416 from various Capital
Improvement Projects, for fiscal year 1994-95. RO #94127 (Controller)
ACTION: Amended to place $85,416 on reserve. New title: "Ordinance
appropriating $85,416, Chief Administrative Officer, to a Capital
Improvement Project (Upgrade City Boilers) and rescinding $85,416
from various Capital Improvement Projects, for fiscal year 1994-95;
placing $85,416 on reserve." RECOMMENDED AS AMENDED to Board
January 9.
8. File 101-94-45. [Appropriation, Library, $3,965,940] Ordinance appropriating
$3,965,940, Public Library, to augment baseline library services as defined by
Charter Section 6.416 for fiscal year 1994-95. (Supervisors Hsieh, Bierman, Leal,
Alioto)
ACTION: Hearing held. RECOMMENDED to Board January 9.
9. File 101-94-44. [Appropriation, Library, $6,939,488] Ordinance appropriating
$6,939,488, Public Library for salaries, fringe benefits, professional services, other
non-personal services, materials and supplies, equipment and services of other
departments and creating 100 positions to allow the Public Library to increase
staffing, expand hours and purchase additional books (implement Proposition E).
(Supervisors Hsieh, Bierman, Leal, Alioto)
ACTION: Hearing held. Amendment of the Whole reflecting Budget Analyst
recommendations (see File for details), adopted. New title: "Ordinance
appropriating $6,604,630, Public Library for salaries, fringe benefits,
professional services, other non-personal services, materials and
supplies, equipment and services of other departments and creating 100
positions to allow the Public Library to increase staffing, expand hours
and purchase additional books (implement Proposition E); placing
$85,000 on reserve." RECOMMENDED AS AMENDED to Board January
9.
3 1223 05718 3577
10. File 102-94-7. [Public Employment, Library, Add 100 Positions] Ordinance
amending Ordinance No. 293-94 (Annual Salary Ordinance, 1994-95) reflecting the
addition of 100 positions in the Public Library, incorporating Proposition E Funds;
companion measure to File 101-94-44. (Supervisors Hsieh, Bierman, Leal, Alioto)
ACTION: Hearing held. RECOMMENDED to Board January 9.
11. File 23-94-4. [Waive Statute of Limitations, $527.96] Resolution waiving the
Statute of Limitations with respect to payment of certain warrants of the City and
County of San Francisco, the sum of $527.96 payable to Anne Vorhes, a legal
obligation of the City and County of San Francisco. (Controller)
ACTION: RECOMMENDED to Board January 9.
12. File 79-92-3.10. [Reserved Funds, Community Development Block Grant] Hearing
requesting release of reserved funds, Mayor's Office of Community Development,
in the amount of $287,400, to pay for six projects in the 1993 Lead Hazard
Reduction Program Pool. (Mayor's Office of Community Development)
ACTION: Release of reserved funds in the amount of $287,400 approved. FILED.
7 45243 SFPL: ECONO JR
206 SFPL 11/22/00 4
CitiReport
CITYANDCOUNTY H *T~» W OFSANFRANCISCO
BOARD OF SUPERVISORS
BUDGET ANALYST
1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642
December 30, 1994
TO Budget Committee
FROM: Budget Analyst
SUBJECT: January 4, 1995 Budget Committee Meeting
Item 1 - File 97-94-77
Item: Ordinance amending Administrative Code by adding
Article 4, Section 11.75, to require franchise applicants to
pay a fee to defray the City's costs of evaluating the
application.
Description: The proposed ordinance would amend the Administrative
; Code to require that applicants for a franchise in the City
pay a fee to defray the City's costs of evaluating the
franchise application. The amount of the fee would be
based on the Controller's estimate of the City's cost to
evaluate the franchise application. The proposed ordinance
further provides that if the City's actual costs as calculated
by the Controller, after the application has been finally
acted upon by the Board of Supervisors, are less than the
fees paid, the City shall refund the difference to the
franchise applicant.
Where it is required by preemptive Federal or State law, the
proposed ordinance provides that franchise application fees
paid to the City would be credited against the regular,
recurring franchise fees required to be paid by the applicant
to the City after the franchise agreement is granted.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
Comments:
1. The proposed ordinance is intended to defray City
expenses that will be incurred in the evaluation of future
franchise applications. Changing Federal and State
regulations and the development of new technologies make
it likely that the City may receive an increasing number of
franchise applications. According to Ms. Joan Lubamersky
of the CAO's Office, evaluating such franchise applications
will require time and technical and financial expertise
which is not available with existing City staff. The proposed
ordinance would insure that the City's costs to evaluate
future franchise applications would be covered.
2. The City's existing franchises for cable television,
electricity, and other services would not be affected by this
ordinance.
Recommendation:
3. Ms. Julia Friedlander of the City Attorney's Office has
advised that the proposed ordinance must apply to all future
franchise applications. Therefore, the proposed ordinance
would apply to new franchise applications for cable
television, other video services, telecommunications, gas,
electricity, and other types of services.
Approval of the proposed ordinance is a policy matter for
the Board of Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 4, 1995
Ttem 2 - File 97-94-78
Department: Adult Probation
Item: Ordinance amending Administrative Code by adding Section
8.31-2, authorizing the Adult Probation Department to collect
an administrative fee for the purpose of reimbursing the
County for the actual cost of services rendered.
Description: Under the California Penal Code, after successfully completing
a grant of probation, clients are permitted to submit a petition
for the setting aside of a verdict, which requests the dismissal
of charges against the client, to the Superior Court.
Alternatively, for clients who have committed felonies and
have successfully completed a grant of probation, such clients
may, in certain cases, submit a petition for a change of plea,
which requests that a felony charge be reduced to a
misdemeanor charge. Upon the submission of a petition for the
setting aside of a verdict or for a change of plea, the Adult
Probation Department is required to prepare a dismissal
report for the Superior Court on behalf of the client, which
states the basis for or against the client's request.
Section 1203.4 (c) of the California Penal Code authorizes the
collection of fees from persons who petition for a change of plea
or for the setting aside of a verdict. Section 1203.4 (c) further
provides that this fee may not exceed $120 per petition and
requires that the Board of Supervisors determine the amount
of the fee to reflect the actual cost of processing petitions.
The proposed ordinance would amend the San Francisco
Administrative Code to authorize the Adult Probation
Department to charge an administrative fee to clients
petitioning for the setting aside of a verdict or for a change of
plea which would reimburse the Department for the costs of
processing petitions and preparing the related dismissal
reports. The Adult Probation Department has proposed that
the fees for processing a petition for a change of plea and for
processing a petition for setting aside a verdict both be set at
$120, which, as noted above, is the maximum amount allowed
by law. The revenues generated through the collection of such
fees would be deposited into the General Fund.
The following is a breakdown of the Adult Probation
Department's estimated costs to process petitions and to
prepare the related dismissal reports:
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 4, 1995
Description of Task
Initial research, performed by
Clerk Typist
Interview and report preparation
by Senior Probation Officer
Transcribing, word processing and
copying of report by Transcriber
Typist
TOTAL
Estimated
Time Needed
Per Case
(in hours)
Hourly
Wage, incl.
Benefits
$17.04
31.04
18.66
Total
$17.04
124.16
18.66
$159.86
Comments:
1. The Adult Probation Department's costs of $159.86 to
process petitions and prepare the related dismissal reports
exceed the maximum fee of $120 permitted by the State.
2. The Chief Adult Probation Officer has the discretion to
exempt clients from the proposed $120 fee, depending on a
determination as to the client's ability to pay.
3. According to Mr. Roy Ellender, Business Manager for the
Adult Probation Department, in FY 1993-94, the Adult
Probation Department processed 183 petitions to set aside a
verdict or to change a plea and prepared the related dismissal
reports. Based on this amount, the proposed administrative
fee would have generated $21,960 in additional revenues to the
City in FY 1993-94 (183 reports x $120 administrative fee).
However, according to Mr. Ellender, administrative fee
revenues would vary from year to year, depending on the
client's ability to pay the proposed $120 administrative fee and
'Von the number of petitions filed. The estimated fee revenues
have not been included in the FY 1994-95 budget.
Recommendation: Approval of the proposed ordinance is a policy matter for the
Board of Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
4
Memo to Budget Committee
January 4, 1995
Item 3 - File 97-94-41
Note: This item was transferred from the December 13, 1994 Health, Public
Safety and Environment Committee meeting due to Fiscal Impact.
Department: Department of Social Services (DSS)
Item: Ordinance amending the Administrative Code by amending
Section 20.56.10 to increase allowable personal property
under the General Assistance (GA) Program.
Description: Section 20.56.10 of the Administrative Code currently
provides that any person who has a checking or savings
account containing a balance of less than $25 is still eligible
to receive the current maximum monthly General Assistance
(GA) grant for a single individual of $345. However, if a
person's checking or savings account contains a balance in
excess of $25, the amount in excess of $25 must be used to
offset the monthly GA grant of $345. For example, under
current legislation, a person who has $25 in a savings
account can still receive the maximum GA grant of $345,
since none of that $25 is used to offset the GA grant.
However, if a GA recipient has $100 in a savings account, $75
of that amount ($100 less $25) would be used to offset the GA
grant, so that the person would be eligible to receive only
$270 ($345 less $75) for one month of GA aid.
The proposed ordinance would amend Section 20.56.10 to
allow a person applying for GA to have up to $750 in a
savings or checking account without any of that amount
being used to offset the monthly GA grant of $345. In
addition, the proposed amendment would provide that any
balance in a savings or checking account in excess of $750
would be used to offset the monthly GA grant on a dollar-for-
dollar basis. For example, under the proposed legislation, if a
person had $500 in a bank account, none of that $500 would
be applied to offset the monthly GA grant of $345. As such, a
single individual would be eligible to receive the maximum
GA grant of $345. However, if that person had $1,000 in a
bank account, he or she would still be eligible to receive a GA
grant, but $250 (the amount in excess of $750) of that $1,000
would be offset against the GA grant, so that the person
could only receive $95 of GA aid for that month ($345 less
$250).
According to the Department of Social Services (DSS), the
proposed legislation would (1) increase the pool of eligible GA
participants because persons with more than $25 in a bank
account would become eligible to apply for GA; and (2)
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 4, 1995
Comment:
Recommendation:
increase the average length of time that a person would
receive GA payments, since (a) a person with a bank account
with a balance of more than $25 would be eligible to apply for
GA aid sooner and would not necessarily stop receiving GA
aid earlier, and (b) clients who already receive GA payments
and who would otherwise be discontinued for having a bank
account with a balance in excess of $25 might remain on GA
aid for a longer period of time.
According to Mr. Antoine Moore of DSS, DSS estimates that
the proposed ordinance would increase the cost of the GA
Program by at least $98,000 per year. The Attachment,
provided by DSS, is a written explanation of the methodology
used by DSS in arriving at this cost estimate.
According to the Author's Office, the purpose of the proposed
ordinance is to provide an exit from homelessness by allowing
homeless GA recipients to save enough money to pay the rent
and security deposit for a new living space.
The Board of Supervisors recently approved legislation (File
97-94-41.1) that increased the personal property limit from
$25 to $345 without any of the $345 offsetting the GA grant
of $345, in contrast to the proposed legislation, which would
increase the personal property (savings or checking account)
limit to $750 without any of the $750 offsetting the GA grant
of $345.
Approval of the proposed ordinance is a policy matter for the
Board of Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
NOV- 18-94 FRI 15:43 P.
Ciiy and County of San Francisco
FAX NO. 4154319270
Attachment
Department of Social Services
Brian F. Cahill
General Manager
ASSET LIMIT
11/18/94
Asshrant General Managers
Sally Kipper
Pal Reynolds
John R. Vera
DSS POSITION:
* Raising the General Assistance asset limit from $25 to
$750 would increase costs to the County approximately
$100,000.
* We are willing to raise the asset limit to $100, which would
raise costs by only approximately $10,000.
We believe that raising the exemption:
* is not likely to result in significant savings.
* increases the number of eligible applicants
* prolongs the average length of time' a client stays on aid.
POTENTIAL SAVINGS -
Increasing the asset limit could possibly increase the
quality of life for clients. With additional savings,
clients might find housing faster. They might use their
money to purchase necessary personal items, or some might
choose to be housed in better housing arrangements for a
short period of time.
Despite these additional benefits, however, increasing the
asset limit probably will not result in fewer clients. in
fact, the opposite is more likely true.
It is also unlikely to reduce the average grant amount, nor
probably will it shorthen the length of time most clients
stay on aid. Therefore, raising the asset limit is not
likely to result in significant savings.
COST CALCULATIONS
Assumptions in Calculations -
* 1200 clients were denied or discontinued last year for excess
assets. We assume that most of these applicants had assets of
between $26 and $750. An additional undetermined number of
people never applied for GA because they did not qualify (due
to excess assets). Under the new limit these people will now
be eligible to apply. This second group will increase the
total number of those eligible to apply for aid, so we assume
that the total number of clients will be at least 1200.
FRI 15:42 A FAX NO. 4154319270
* Of the additional 1200 people, some will come on aid 1 day
earlier, some 10 days earlier, others 14 days, etc. It is
assumed that an equal number of new people will come in each
day.
* The estimates assume that the additional time on aid
does not increase more than 15 days at a time.
Formula -
1) Determine the number of potential extra days on aid.
2) Find the average cost / day for early eligibility
3) Multiply average cost by the estimated number of additional
people .
1) Number of potential extra days
[ (Amount of asset limit - §25) / $11.50 day] rounded up to
nearest whole number = number of extra days on aid
EX: $750 - 25 - $725 $725 / $11.50 = 64 extra days
2) Find average cost
One extra day costs $11.50. Each additional day is an
additional $11.50. Assuming an equal distribution of clients
across days, the average cost is the average cost for all days
between the 1st and the 64th extra day (See chart)
Sum of the cost of all extra days / total number of extra days
= Average additional cost. Average cost is $81.94
3) Multiply average cost by the. number of additional people.
$81.94 * 1,200 = $98,328
NO1.'- 18-94 FRi 15:42 A FAX NO. 4154319270
Average Cost Estimates
« Days Cost § Days Cost M Days Cost
1
11.5
31
11.5
61
11.5
2
23
32
23
62
23
3
34.5
33
34.5
63
34.5
4
46
34
46
64
46
5
57.5
35
57.5
65
57.5
6
69
36
69
66
69
7
80.5
37
80.5
67
80.5
8
92
38
92
68
92
9
103.5
39
103.5
10
115
40
115
11
126.5
41
126.5
12
138
42
138
13
149.5
43
149.5
14
161
44
161
15
0
45
0
16
11.5
46
11.5
17
23
47
23
18
34.5
48
34.5
19
46
49
46
20
57.5
50
57.5
21
69
51
69
22
80.5
52
80.5
23
92
53
92
24
103.5
54
103.5
25
115
55
115
26
126.5
56
126.5
27
138
57
138
28
149.5
58
149.5
29
161
59
161
30
0
60
0
Total 2415 2415 414
Grand Total 5,244
Avg/day 5244/64= $81.94
1200*81.94= S98.328
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
Item 4 - File 97-94-71
Note: This item was transferred from the December 13, 1994 Health, Public
Safety and Environment Committee meeting due to Fiscal Impact.
Departments: District Attorney
Item: Ordinance amending the Administrative Code by adding
Section 10. 117-47. A to authorize the District Attorney to
establish a collection mechanism for family support that
would allow any parent who is owed family support payments
to have such support paid through the Family Support
Bureau without requiring said parent to open a case through
the Child Support Program under Title IV-D of the Social
Security Act.
Description: Title IV-D of the Social Security Act requires every State to
have a Child Support Program. The State of California has
delegated the responsibility for operating this Program,
which is funded primarily through State and Federal funds,
to the District Attorney's Office in each county. Child Support
Program services which are mandated under Title IV-D
include (1) locating absent parents, (2) establishing paternity
for children born out of wedlock, (3) establishing judgments
for delinquent child support payments, (4) reviewing child
support payment orders, at least every three years, for level
of compliance, (5) collecting and distributing child support
payments, (6) providing regular and frequent public outreach
programs, (7) reporting all program statistics to the State
and Federal grantors, which fund the Child Support
Programs and (8) conducting a self audit.
The proposed ordinance would amend the Administrative
Code by adding anew Section 10.117-47.A, which includes
the following provisions:
(1) the District Attorney's Office would be authorized to
establish a collection program for delinquent family support
payments that would allow any parent owed such family
support payments to receive those support payments by
intervention of the District Attorney's Office through the
District Attorney's Family Support Bureau, without
participating in the Child Support Program under Title IV-
D of the Social Security Act;
(2) upon the request of a parent owed family support
payments, the District Attorney's Office may notify, in
writing, the parent obligated to make such delinquent
support payments, advising such parent that the delinquent
BOARD OF SUPERVISORS
BUDGET ANALYST
10
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
payments must be made to the District Attorney within 30
days of the receipt of the notification. Such notification
would further inform the parent obligated to pay the child
support payments that failure to make such payments shall
result in enforcement by the District Attorney's Office. Any
support payments submitted to the District Attorney's
Office in response to the written notification shall be made
payable to the parent owed the support payments and
forwarded by the District Attorney's Office to such parent
within 24 hours of receipt by the District Attorney's Office;
(3) any parent owed support payments who requests
intervention by the District Attorney's Office pursuant to
this Section, at the time of the request, shall be advised
that enforcement services under Title IV-D of the Social
Security Act shall not be available to him or her until a
Title IV-D case is established, either by a request of the
parent owed support payments or because of the failure of
the absent parent to pay support payments on a timely
basis; and
(4) the District Attorney's Office shall report on the
implementation of the provisions outlined in this Section to
the Board of Supervisors one year from the effective date of
this ordinance.
Comment:
Recommendation:
Attached is a memo from Mr. Arlo Smith, District Attorney
which advises, in part, that an undetermined cost would be
incurred by the City with respect to the proposed ordinance.
Approval of the proposed ordinance is a policy matter for the
Board of Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
11
Attachment
IMS T It I CI A TTO K i\T E Y
ARLO SMITH
DISTRICT ATTORN EY
ROBERT M. PODESTA
CHIEF ASSISTANT
D1STR1CI ATTORNEY
SAN FRAIVCISCO
880 BRYANT STREET. SAN FRANCISCO 94103 TEL. 14151553-1752
November 16, 1994
TO: Board of Supervisor's Budget Analyst
ATTN: Sandy Brown-Richardson
FROM: ARLO SMITH, (fc$
District Attorney
SUBJECT: File Number 097-94-071
Child Support Legislation
Supervisor Maher has submitted legislation to amend the
Administrative Code authorizing the District Attorney to
establish a collection mechanism for a family support payee in
San Francisco to have any or all support paid through the Family
support Bureau without requiring the payee to open a case under
the Title IV-D Child support Program.
The intent of the legislation is to provide a collection and
distribution service without all of the other mandated activities
that are performed by the Family Support Bureau.
There is a cost to local government to perform this function
that is not subvented by federal or state funds. There is no
estimate of the number of families who might want this service so
it is not possible to estimate the costs. The current child
support program costs are offset by a variety of revenues. This
activity would be funded by the general fund.
I am in support of this legislation. Any and all tools we
can utilize to insure that the support obligation will be met
each and every month is critical to the children who are entitled
to support.
12
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
Item
- File 101-94-41
Department: Department of Public Works (DPW)
Item: Supplemental Appropriation Ordinance reappropriating
$77,000 of General Fund monies for a capital improvement
project for the Department of Public Works for Fiscal Year
1994-95, and providing for action previously taken.
Amount: $77,000
Source of Funds: General Fund - Surplus Capital Improvement Project funds
Description:
Budget:
The Board of Supervisors previously approved a supplemental
appropriation request in the amount of $300,000 to be used by
the DPW to pay for emergency repairs to mitigate a rock fall
hazard on Telegraph Hill at Kearny and Chestnut Streets
(Files 101-93-27 and 28-93-5). The total estimated cost of this
project was $325,000 or $25,000 more than the requested
$300,000 supplemental appropriation. The balance of $25,000
was to be paid for by 1987 Street Improvement Bond Funds.
Ms. Kathy How of the DPW advises the actual cost of the
emergency repair work, which was completed on May 15, 1994,
was $401,982 or $76,982 more than the $325,000 estimated
cost of this project. According to Ms. How, the actual cost of
this repair work exceeded the estimated cost primarily because
(1) the contractor determined, after construction was
underway, that there were more loose rocks than was
originally anticipated, which required additional excavation
and additional rockbolts to secure the hillside and (2) during
construction, another minor rock slide occurred immediately
adjacent to the construction site which required the contractor
to perform additional excavation and removal of rocks.
Construction
Construction Management (DPW)
Total
$376,982
25.000
$401,982
Less Funds Previously Appropriated
($325,000)
Balance (This request)
$76,982
Rounded to
$77,000
Comments 1. In accordance with Section 6.30 of the Administrative Code,
the DPW used expedited bid procedures to acquire the
contractor to perform the necessary above-noted emergency
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
repair work. The DPW selected Soil Engineering Construction
Inc., which is not an MBE or WBE firm.
2. As previously noted, the emergency repair work was
completed on May 15, 1994. Ms. How advises that the DPW
originally submitted this supplemental appropriation request
to the Mayor's Office at the end of May. However, according to
Ms. How, the Mayor's Office was unable to process the request
at that time because the 1994-95 budget process was
underway.
Recommendation: Approve the proposed ordinance.
BOARD OF SUPERVISORS
BUDGET ANALYST
14
Memo to Budget Committee
January 4, 1995
Item 6 - File 101-94-42
Department:
Item:
Amount:
Department of Public Works (DPW)
Recreation and Park Department
Supplemental appropriation ordinance appropriating
$18,022,000 in 1990 Earthquake Safety Program Bond
proceeds for capital improvement projects.
$18,022,000
Source of Funds: 1990 Earthquake Safety Program Bond Proceeds
Description: In June of 1990, the San Francisco electorate approved the
issuance of $332.4 million in Earthquake Safety Program
Bonds to fund capital improvement projects in order to repair
earthquake-damaged buildings, provide seismic upgrading and
to improve the infrastructure of various City-owned properties.
The proposed supplemental appropriation ordinance would
appropriate proceeds from the fifth bond sale of September,
1994 of Phase II Earthquake Safety Program Bonds for initial
construction at City Hall and for design and first phase
construction at the San Francisco Zoo.
Comment: Mr. Tony Irons, the Project Manager for the City Hall Seismic
Upgrade Project, has requested that this item be continued to
the Budget Committee meeting of February 8, 1995.
Recommendation: As requested by Mr. Irons, continue the proposed supplemental
appropriation ordinance to the Budget Committee meeting of
February 8, 1995.
BOARD OF SUPERVISORS
BUDGET ANALYST
15
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
Item 7 - File 101-94-43
Department:
Item:
Source of Funds:
Description:
Chief Administrative Officer (CAO)
Ordinance appropriating $85,416, Chief Administrative
Officer, to a Capital Improvement Project (upgrade City
boilers) and rescinding $85,416 from various Capital
Improvement Projects (CIP), for Fiscal Year 1994-95.
General Fund FY 1994-95 CIP $80,491
Laguna Honda Operating Fund FY 1994-95 CIP 4.925
Total $85,416
The proposed supplemental appropriation would rescind
$85,416 from fund balances in budgets for various capital
improvement projects which have already been completed,
and reappropriate $85,416 to a capital improvement project
to upgrade City boilers to meet new Bay Area Air Quality
Management District (BAAQMD) air emissions standards.
As of January 1, 1996, all City boilers must meet new
standards limiting emissions of nitrous oxide and carbon
monoxide. The boiler plants at the Hall of Justice, Laguna
Honda Hospital, and San Francisco General Hospital cannot
presently meet these standards and must be retrofitted by
the City. Each of these sites has 3 burners, for a total of 9
units requiring retrofitting. The Department of Public Works
(DPW) has estimated that the project will cost approximately
$1.5 million. According to the CAO, of that $1.5 million,
$150,000 is needed immediately to begin preparatory testing,
engineering and permitting to prepare for the retrofit, and
$1,350,000 is needed in the next 12 months for the actual
retrofit work.
The Capital Improvement Advisory Committee (CLAC) has
reviewed all existing CIP projects and identified $85,416 in
unspent balances on completed projects. The proposed
subject supplemental appropriation would reappropriate that
$85,416 to fund the preparatory work for the boiler upgrade.
No specific source of funding has been identified for the
remaining $64,584 ($150,000 less $85,416) needed for the
preparatory work (See Comment No. 1). According to Mr.
Steve Nelson of the CAO's Office, the additional $64,584, as
well as the $1,350,000 needed for the actual retrofit, for a
total of $1,414,584, will likely be requested in the Fiscal Year
1995-96 Capital Improvement Budget.
The preparatory work for the boiler retrofit would begin as
soon as possible. The work consists of testing the
BOARD OF SUPERVISORS
BUDGET ANALYST
16
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
Budget:
Comment:
performance and the emissions of the boiler plants under a
wide range of conditions and workloads to determine the
most appropriate type of emission control retrofit for each
boiler plant, writing the retrofit specifications based on those
test results, issuing a Request for Proposal for the retrofit
work, and beginning the permitting process. The actual
retrofit is estimated to require six months and it is
anticipated that it would begin on or around July 1, 1995 in
order to meet the January 1, 1996 deadline for compliance
with the BAAQMD standards.
According to the DPW, the boiler upgrade project will be
carried out in part by DPW Engineers, and in part by
contractors chosen through a standard Request for Proposal
process. As of the writing of this report, a contractor had not
been chosen and no further details were available regarding
the budget amount of $85,416 for this project.
1. The Office of the CAO reports that for this project San
Francisco General Hospital and Laguna Honda Hospital will
be prioritized and that the funds proposed under this
supplemental appropriation would be used primarily to start
preparatory work at these sites because permits for the
hospitals require State approval and will take additional
time. The CAO has also advised that if any additional
existing capital improvement funds are identified in Fiscal
Year 1994-95, those funds, up to $64,584, would be requested
for the boiler upgrade project to insure that all of the
preparatory work can be accomplished in FY 94-95, and that
the retrofits at all three sites are begun with sufficient time
to meet the January 1, 1996 deadline for compliance with the
BAAQMD standards.
2. As noted above, budget details for the boiler retrofit
. project are not available at this time. Therefore, the Budget
Analyst recommends that the funds be reserved, in the
amount of $85,416, until budget details are available to the
Board of Supervisors.
Recommendation:
1. Reserve funds in the amount of $85,416, pending a report
of budget details from the DPW to the Board of Supervisors.
2. Approve the proposed resolution, as amended.
BOARD OF STTPERVISORS
BUDGET ANALYST
17
Memo to Budget Committee
January 4, 1995 Meeting of Budget Committee
Item 8 - Files 101-94-45
Department: Public Library
Item:
Amount:
Source of Funds:
Description:
Ordinance appropriating $3,965,940 from the Library
Preservation Fund to augment the Library's Baseline
General Fund budget as defined by Charter Section 6.416
for FY 1994-95.
$3,965,940
Library Preservation Fund
In June of 1994, San Francisco voters passed Proposition
E, a Charter Amendment creating the Library
Preservation Fund. In addition to giving the Public
Library a fixed percentage of the property tax for the
Library Preservation Fund, Proposition E requires that
the City provide the Public Library with a Baseline
budget. The Baseline budget must give the Library at
least the same proportion of General Fund appropriations
as the Library had in FY 1992-93.
The Mayor proposed a FY 1994-95 Library budget of
$21,188,138. However, in late June of 1994 the Controller
established that under Proposition E, the minimum
required General Fund Library budget was $17,222,198.
The Board of Supervisors therefore reduced the Library's
General Fund Baseline budget by $3,965,940 ($21,188,138
less $17,222,198).
Mr. Ken Dowlin, City Librarian, states that the
$3,965,940 reduction was proportionately removed from
each of the four major Library Divisions ((1) Main
Division, (2) Branch Division, (3) Technical Services and
Automation Division, and (4) Administration and Support
Services Division) in an undetailed cut. The expectation
was that those funds would be restored from the Library
Preservation Fund, which is the subject of the proposed
item. The proposed supplemental appropriation would
therefore allocate these Library Preservation Funds as
follows:
Main Library Division
Branch Library Division
Technical Services & Automation Division
Administration & Support Services Division
Total
$1,189,647
1,229,752
872,408
674.133
$3,965,940
BOARD OF SUPERVISORS
BUDGE^ANALYST
Memo to Budget Committee
January 4, 1995 Meeting of Budget Committee
At its meeting of December 6, 1994, the Library
Commission approved a resolution requesting that
Library Preservation Funds in the amount of
approximately $4 million be transferred to the Library's
General Fund budget to restore the Baseline Budget to
the Mayor's original recommended budget level of
$21,188,138.
Comments: 1. Ms. Seema Grover of the Library states that without
the proposed supplemental appropriation, the Library
would have to make substantial reductions in the
Library's current staff and services. The proposed
$3,965,940 represents approximately 19 percent of the
total $21,188,138 original FY 1994-95 Library budget.
2. Deputy City Attorney Ms. Julia Friedlander advises
that the proposed supplemental appropriation of funds
from the Library Preservation Fund to the Library's
General Fund budget is consistent with Proposition E.
3. If the $3,965,940 had not been reduced from the fiscal
year 1994-95 budget of the Public Library, in accordance
with the calculations made by the Controller, then the
$3,965,940 now being requested would have expanded
Public Library services instead of just restoring these
services to their originally proposed 1994-95 level.
4. As discussed above, in June, 1994, based on
confirmation provided by the Controller's Office, the
Board of Supervisors reduced the Public Library's General
Fund budget by $3,965,940. The source of funds for the
proposed supplemental appropriation of $3,965,940 is the
Library Preservation Fund, not the General Fund.
Therefore, if the proposed $3,965,940 supplemental
appropriation is approved, the Public Library's budget
will be restored to the previous $21,188,138 for FY 1994-
95 ($17,222,198 current budget plus $3,965,940
supplemental), while maintaining the savings to the
General Fund of almost $4 million. According to Mr. John
Madden of the Controller's Office, since the proposed
supplemental appropriation is above the required baseline
level of funding, this would be a legal use of the Library
Preservation Fund.
Recommendation: Approve the proposed supplemental appropriation.
BOARD OF SUPERVISORS
BUDGET ANALYST
19
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
Items 9 and 10 - Files 101-94-44 and 102- 94-7
Department:
Items:
Amount:
Public Library
Ordinance appropriating $6,939,488 for salaries, fringe
benefits, professional services, other non-personal services,
materials and supplies, equipment and services of other
departments and creating 100 positions to allow the Public
Library to increase staffing, expand hours and purchase
additional books (File 101-94-44).
Ordinance amending the 1994-95 Annual Salary Ordinance
reflecting the addition of 100 positions in the Public Library
and incorporating Proposition E Funds (File 102-94-7).
$6,939,488
Source of Funds: Library Preservation Fund
Description: In June of 1994, San Francisco voters passed Proposition E, a
Charter Amendment creating the Library Preservation Fund.
In addition to giving the Public Library a fixed percentage of
the property tax for the Library Preservation Fund,
Proposition E requires that Public Library hours be set at a
minimum of 1,028 hours per week systemwide. Proposition E
established increasing Library hours as well as the
acquisition of books and materials as the priorities for the
expenditure of Library Preservation Funds.
The proposed supplemental appropriation would expand the
Public Library's hours by 365 hours per week from the
current 801 hours per week to 1,166 hours per week, an
increase of approximately 46 percent. Through the Library
Preservation Fund, the Public Library's book budget would
increase from the original FY 1994-95 budget of $1,118,000 to
a total of $4,500,000, an increase of $3,382,000. (The increase
in the book budget is a combination of $630,000 appropriated
from the Library Preservation Fund in a September, 1994
supplemental appropriation (File 101-94-11) and $2,752,000
in this proposed supplemental appropriation.)
The Library Commission recently approved a three year plan
outlining the use of funds to address the increased hours and
services. The goals of this plan are included as Attachment I.
The proposed funding would be allocated among the four
major Library Divisions and other City departments, as
follows:
BOARD OF SUPERVISORS
BUDGET ANALYST
20
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
(1) Main Library Division
Permanent Salaries
$430,543
Temporary Salaries
361,306
Mandatory Fringe Benefits
118,777
Professional Services
1,500
Other Non-Personal Services
13,000
Materials and Supplies
17.000
Subtotal Main Library
$942,126
(2) Branch Library Division (see Attachment 2 for
listing of the 26 Branch Libraries)
Permanent Salaries
$871,842
Temporary Salaries
497,914
Mandatory Fringe Benefits
205,463
Materials and Supplies
20,000
Equipment and Books
51.531
Subtotal Branch Library
$1,646,750
(3) Technical Services and Automation Division
Permanent Salaries
$154,539
Temporary Salaries
341,368
Mandatory Fringe Benefits
74,386
Professional Services
65,000
Other Non-Personal Services
210,000
Materials and Supplies
54,155
Equipment and Books
2.752.000
Subtotal Technical Services and Automation 3,651,448
(4) Administration and Support Services Division
Permanent Salaries
$214,881
Overtime
8,000
Temporary Salaries
95,014
Mandatory Fringe Benefits
46,484
Professional Services
75,000
Travel Expenses
14,114
Training
5,000
Other Non-Personal Services
33,200
Materials and Supplies
60,139
Equipment and Books
19.000
Subtotal Administration and Support Services 570,832
BOARD OF SUPERVISORS
BUDGET ANALYST
21
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
(5) Funds for Departments Other than the Public
Library
Real Estate Services
$12,500
Medical Services
2,000
Auto Repairs - Central Shop
3,000
Fuel - Central Shop
2,000
Building Repairs - DPW
90,332
Reproduction - Purchasing
18r500
Subtotal Other Departments
128.332
Total Supplemental Appropriation
$6,939,488
Classification Title
The proposed staffing for which funds are requested includes
continuation of certain temporary positions that were funded
for six months under a September, 1994 supplemental
appropriation ordinance (File 101-94-11), as well as new
positions for which the Library would start hiring
immediately. All positions would be funded through June 30,
1995. The proposed staffing would be allocated among the
four major Library Divisions, as follows:
Annual Salary Total Annual Total Annual
Number of Per Position Salary Salary
Positions (1st Step) (1st Step) (5th Step)
Main Library Division
3632 Librarian II
3630 Librarian I
3618 Library Tech. Asst. II
3616 Library Tech. Asst. I
3610 Library Assistant
AA94 Library Page
Subtotal
5
4
7
JL
27
$44,318
39,672
36,227
33,069
28,005
22,603
$88,636
317,376
181,134
132,275
196,037
22.603
$938,061
$107,689
385,027
219,501
160,254
237,145
27r327
$1,136,943
Branch Library Division
3632 Librarian II
3630 Librarian I
3618 Library Tech. Asst. II
3616 Library Tech. Asst. I
3610 Library Assistant
Subtotal
10
18
5
3
14
50
$44,318
39,672
36,227
33,069
28,005
$443,178
714,096
181,135
399,207
392.070
$1,829,686
$538,443
866,311
219,501
120,191
474.289
$2,218,735
BOARD OF SUPERVISORS
BUDGET; ^NALYST
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
Annual Salary Total Annual Total Annual
Number of Per Position Salary Salary
Classification Title Positions (1st Step) (1st Step) (5th Step)
Administration and Support Services Division
1844 Sr. Management Asst. 1 $42,439 $42,439 $51,548
1820 Jr. Admin. Analyst 1 31,685 31,685 38,367
1426 Senior Clerk Typist 1 28,005 28,005 33,878
1244 Sr. Personnel Analyst 1 48,128 48,128 58,516
1242 Personnel Analyst 1 39,672 39,672 48,128
2708 Custodian 3 25,682 77,047 93,255
7205 Chief Stationary Eng. 1 46,980 46,980 57,107
7334 Stationary Engineer 1 37,480 37,480 45,414
8207 Building & Grounds Off _3 30,067 90.201 109.150
Subtotal 13 $441,637 $535,363
Technical Services and Automation Division
3618 Library Tech. Asst II 1 $36,227 $36,227 $43,900
3616 Library Tech. Asst. I 4 33,069 132,275 160,254
3610 Library Assistant 3 28,005 84„015 101,633
3602 Library Page 1 22,603 22,603 27,327
1819 MIS Specialist III JL 49,563 49.563 60.265
Subtotal 10 $324,683 $393,379
Total 100 $3,534,067 $4,284,420
The proposed supplemental appropriation assumes that all
staff would be initially hired at the first step, or an annualized
total additional salary cost of $3,534,067.
Comments: 1. In September, 1994, the Board of Supervisors approved a
supplemental appropriation of $1,287,000 of Library
Preservation Fund revenues to implement the planning
aspects of Proposition E ($657,000) and to purchase new books
($630,000) (File 101-94-11). Since the passage of Proposition
E, the Library has conducted community telephone surveys
and Branch Library clipboard interviews, held public hearings
in each of the 26 Branch Libraries and the Main Library,
prepared a program budget and completed an assessment of
the staffing needs of the Public Library.
2. Ms. Anne Jenkins of the Controller's Office reports that the
Library Preservation Funds for FY 1994-95 total $13,869,065,
as follows:
BOARD OF SUPERVISORS
BUDGET ANALYST
23
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
September, 1994 Previously Approved
Supplemental Appropriation $1,287,000
Proposed Transfer to General Fund Baseline
(See Item 8, File 101-94-45 of this report) 3,965,940
Proposed Supplemental Appropriation (this request) 6,939,488
Library Preservation Fund Remaining Balance 1.676.637
Total $13,869,065
The remaining balance in the Library Preservation Fund
would be available for appropriations in the future and, if not
expended in FY 1994-95, would be carried over for
expenditure in future years within the Library Preservation
Fund. According to Mr. Ken Dowlin of the Public Library, the
Library Preservation Fund balance will insure that increased
fixed costs (such as future year salary increases) will be
funded and will provide additional funds for the opening of the
New Main Library. The New Main Library is currently
scheduled to open in the Spring of 1996.
3. The Main Library Division staffing request assumes an
increase in the Main Library hours from the current 47 hours
per week to 60 hours per week, an increase of 13 hours per
week or approximately 28 percent. Attachment 3 indicates the
actual hours per week that the Main is currently and is
proposed to be open. The 27 additional staff are proposed to be
assigned to Expedited Reference (3 staff), Registration and
Circulation Section (5 staff), Delinquent Accounts (2 staff),
Arts/Music/Special Collections (1 staff), Arts/Music/Recreation
(4 staff), Business/Science Documents (3 staff), General
Collections (7 staff) and Children's Services (2 staff). In
addition, $361,306 of Temporary Salaries are proposed for
hiring additional Project Read staff and part-time librarians,
pages and technicians to provide complete staff coverage for
the expanded hours in the Main Library.
Professional services of $1,500 for the Main Library are
requested for (a) sign language interpreter services, (b) staff
training and (c) deaf services programs. The Library will
contract with St. Benedict Center on Deafness Interpreting
Services at an average hourly rate of $40. These funds will
provide approximately 35 to 40 hours of interpreter services.
Other Non-Personal Services of $13,000 are for the Library's
book detection system maintenance costs and for the
Computer Assisted Information Services.
Materials and Supplies of $17,000 are for an audio visual
security system, an additional fax machine, desks, chairs and
computer workstation equipment.
BOARD OF SUPERVISORS
BUDGET ANALYST
2h
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
4. The Branch Library Division staffing request includes the
addition of 50 positions. These additional positions would be
used to expand the hours that the Branch Libraries are open
from the current 754 hours per week to 1,106 hours per week,
an increase of 352 hours per week or approximately 47
percent. Attachment 2 indicates the actual hours per week
that the Branch Libraries are currently and are proposed to be
open. Four 3632 Librarian lis, six 3630 Librarian Is, five 3618
Library Technical Assistant lis and three 3616 Library
Technical Assistant Is will be added to the six Resource
Branches. Six 3632 Librarian lis, five 3630 Librarian Is and
14 3610 Library Assistants will be added to the Neighborhood
Branches. Seven 3630 Librarian lis will be added to the four
Regional Branches.
In addition, Temporary Salaries of $497,914 have been
requested to hire additional part-time librarians, pages and
technicians to provide complete coverage during the expanded
Branch Library hours.
Materials and Supplies of $20,000 is for book detection slips
and additional book racks, shelves, tape display holders and
book trucks.
Equipment for $51,531 is for two book security systems to
protect the Branch Library collection from theft.
5. The Technical Services Section of the Technical Services
and Automation Division staffing request includes the
continuation of three 3610 Library Assistants, one each for the
Acquisition, Catalog and Preservation Sections. In addition,
one 3602 Library Page position would be continued for the
Acquisition Section. Three 3616 Library Technical Assistant
Is would be continued in the Catalog Section and one 3618
Library Technical Assistant II would be continued in the
Preservation Section. The Technical Services Division is
responsible for ordering, processing and cataloging the
additional books purchased by the Library. All of the proposed
positions were originally created when the previous Public
Library supplemental appropriation was approved in
September, 1994. All of these positions would be continued as
Limited Tenure positions, which are one year positions.
In the Automation Section of the Technical Services and
Automation Division, one 3616 Library Technical Assistant I
and one 1819 Management Information Systems (MIS)
Specialist III would be added. The MIS Specialist position
would be responsible for linking the Library's local network of
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
Library facilities and City departments and supervising the
support of these services. The proposed 3616 Library
Technical Assistant I position would be created as a Limited
Tenure position and the MIS Specialist III position would be
created as a permanent position.
In addition, the proposed supplemental appropriation includes
$341,368 for Temporary Salaries for the Technical Services
and Automation Division to assist the Library in the selection
of books and materials, and to maintain the Library's
databases.
Professional Services of $65,000 is requested to fund a
personal services contract for Channel 54 to provide
operations for the City and County of San Francisco
governmental cable access. The proposed $65,000 would not be
dedicated to Public Library programming exclusively, but
rather would be used to generally support Channel 54's
operational expenses. The Mayor's Office of Community
Development has agreed to fund an $84,000 grant to further
support this operation. According to the Library, Channel 54
airs over nine Library programs per month. The proposed
contractor is the San Francisco Community Television
Corporation, a non-profit organization. This Channel has been
operating under the direction of the Mayor's Criminal Justice
Council Office, although the Mayor's Office recommended that
the Channel be moved to the Public Library. Through the
Viacom franchise, this Channel is under the jurisdiction of the
Board of Supervisors. The Clerk of the Board of Supervisors
requested that the Public Library assume this responsibility,
through the proposed $65,000 contract, which would support
general operations of the channel. Approval of $65,000 from
the Library Preservation Fund for Channel 54 operations is a
policy matter for the Board of Supervisors.
Other Non-personal Services in the Technical Services and
Automation Division totaling $210,000 includes $102,000 for
the rebinding of books that have been withdrawn from
circulation because of damage, $105,000 for the purchase of
additional periodical subscriptions and $3,000 for additional
repairs and rental of equipment.
Materials and Supplies of $54,155 are to purchase bar code
labels, paperback reinforcing tape, library cards, audio and
video supplies, security slips and other materials necessary to
process books and tapes.
BOARD OF SUPERVISORS
BUDGET ANALYST
26
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
Equipment and Books of $2,752,000 includes $2,201,600 for
new books, $412,800 of audio and video tapes and CDs and
$137,600 of online database indexes.
6. The Administrative Section of the Administration and
Support Services Division staffing requests include the
continuation of one 1244 Senior Personnel Analyst and one
1242 Personnel Analyst, who would be used to recruit, hire
and train the proposed new Library staff. The 1244 Senior
Personnel Analyst would be a Permanent position and the
1242 Personnel Analyst would be a Limited Duration position,
which would terminate in approximately one year. The 1820
Junior Administrative Analyst would also continue to assist in
preparing the 1995-96 budget, assist in additional requests for
Library Preservation Funds and assist in the completion of a
mission based budget. The 1426 Senior Clerk Typist would
assist the Assistant to the Library Commission. These four
positions were approved on a six month basis in the previous
$1,287,000 supplemental appropriation, approved in
September, 1994.
The Support Services Section of the Administration and
Support Services Division staffing request includes one 1844
Senior Management Assistant to develop an inventory control
system and a warranty monitoring system (to keep track of
inventory and warranties on all of the new equipment to be
purchased for the new Main Library), and assist in contract
administration. Three 2708 permanent Custodian positions
are proposed for janitorial services and three permanent 8207
Building and Grounds Patrol Officers would be responsible for
providing secure and safe facilities at the Branch and Main
Libraries during the expanded hours. One 7205 Chief
Stationary Engineer would be responsible for working with
the New Main Library contractors and suppliers to analyze,
review and accept or reject the Main Library's building
systems, such as the heating, ventilation and air conditioning
systems, fire suppression and security and to train all Library
engineering staff in the operation and maintenance of these
systems as well as the existing Branch Library facilities. One
7334 permanent Stationary Engineer is requested to provide
additional maintenance and service needs during the
expanded hours at the Main and Branch Libraries. In
addition, Temporary Salaries includes a total of $95,014 for
Children's Librarians, Custodians, Stationary Engineers,
Electricians and Painters to be hired on an as needed basis.
Funds of $8,000 are also included for Overtime for engineering
staff on emergencies, such as break-ins, floods and relampings
(replacement of light bulbs in high ceilings). The Library's
General Fund budget includes $14,454 in Overtime, so this
BOARD OF SUPERVISORS
BUDGET ANALYST
27
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
proposal would bring the total Overtime budget to $22,454
($14,454 plus $8,000). Ms. Seema Grover of the Library states
that the proposed additional Overtime for Engineers is
designed to minimize the need to hire new staff to provide
engineering services on call during the increased Main and
Branch Library open hours.
The Administration and Support Services Division proposed
appropriation includes $75,000 of Professional Services for
gardening. In past years, the Recreation and Park
Department (RPD) have provided gardening services to the
Library. However, the work order to the RPD was eliminated
from the Library's FY 1994-95 budget, so no gardening
services have been provided to the Library to date during FY
1994-95. According to the Public Library, the proposed
gardening contractor has not yet been selected. Therefore, this
$75,000 should be placed on reserve pending the selection of
the contractor, the hourly rates and total cost of the contract
and the MBE/WBE status of the contractor.
Attachment 4 contains a detailed itemization of the $14,114 in
proposed Travel expenditures for the Administration and
Support Services Division. According to Ms. Grover, the
Library is proposing to send ten staff and Commission
members to the American Library Association (ALA) Annual
Conference in Chicago to influence Federal legislation, recruit
staff, lobby for future conventions in San Francisco and build
computerized library networks, at a total cost of $12,007. The
remaining $2,107 in the proposed travel budget would be used
to send the Library Director to four other meetings on special
topics. In the professional judgment of the Budget Analyst, it
is excessive for a total of $12,007 to be expended for ten staff
and Commission members of one Department to attend the
same conference. The Budget Analyst therefore recommends
that funding for travel be reduced by $6,004, or one-half of the
amount proposed for this one Conference, and that a
maximum of five staff and Commission members be permitted
to attend this same ALA Annual Conference.
The proposed supplemental also includes $5,000 for training
the new Library employees. Training would be coordinated by
the Library's Personnel unit, and would include classes to be
conducted by Library personnel regarding Library systems, as
well as, for example, computer training available through the
City's Human Resources Department.
Other Non-Personal Services of $33,200 for the
Administration and Support Services Division includes
postage ($2,500), printing ($1,200), contractual window
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
washing at the Branches ($10,000), mileage reimbursement
($3,000) and an anticipated increase in rent for the Portola
Branch ($16,500), which is being relocated due to termination
of the existing lease. According to the Public Library, the
contractor for window washing services has not been
identified. Therefore, $10,000 for these services should be
placed on reserve pending the identification of the contractor,
the hourly rates and total cost of the contract and the
MBE/WBE status of the contractor.
Materials and Supplies of $60,139 for the Administration and
Support Services Division includes additional expenses
incurred for office supplies, office equipment and computers,
electrical and lighting supplies, lumber, cleaning materials,
new uniforms, hardware and tools for the additional staff. The
Budget Analyst notes that the original request from the Public
Library for the Administration and Support Services Division
included a total of 28 positions. The proposed $60,139 for
Materials and Supplies was required to support this staff for
the Administration and Support Services Division. However,
the Mayor's Office reduced the Library's original request for
staff from 28 Permanent positions to 13 Permanent or Limited
Tenure positions and 5 Temporary positions for a total of 18
full-time equivalent (FTE) positions. Given the reduction of
proposed staffing for this Division, the Budget Analyst
recommends that the Materials and Supplies budget be
comparably reduced from $60,139 by $21,478 to $38,661.
Equipment of $19,000 is to purchase a new utility truck with
lift gate for the Engineering Section to provide building repair
services to the Branch Libraries.
7. A total of twelve positions proposed for funding in this
supplemental appropriation were funded for six months under
the Library's September, 1994 supplemental appropriation.
However, many of these positions were not filled until
December, 1994 or January, 1995. Therefore, these positions
already have close to the amount of funding that would be
needed to complete the fiscal year. Approval of another six
months of funding, as contained in the proposed supplemental
appropriation, would provide nearly double the amount of
funds required to cover the costs of these positions for the
remainder of FY 1994-95. Ms. Kathy Murray of the Library
provided the Budget Analyst with the start dates for these
positions, and on the basis of this information, the Budget
Analyst calculates that funding for salaries can be reduced by
$140,446. Based on these reductions in salary, an additional
$23,876 reduction in Fringe Benefits can be achieved.
BOARD OF SUPERVISORS
BUDGET ANALYST
29
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
8. The earliest date upon which the proposed supplemental
appropriation could receive final approval from the Board of
Supervisors is January 17, 1995. The proposed supplemental
appropriation assumes salaries based on start dates of mid- to
late- January, 1995. Given the fact that many of the hires
approved in September, 1994 will not start until January,
1995, an average start date of February 1, 1994 for the new
positions is a more realistic, albeit optimistic, expectation.
Therefore, the Budget Analyst recommends reducing the
proposed supplemental appropriation by an additional
$119,420, which eliminates one pay period from each of the
new positions requested. An additional $20,301 reduction for
the associated Fringe Benefits is also recommended.
9. The proposed supplemental appropriation includes
$128,332 for City Departments other than the Public Library.
These include $12,500 for the Real Estate Department for
lease negotiations for the Portola Branch Library relocation.
Medical Services of $2,000 are included for Hepatitis B
immunization for all of the custodial, engineering and security
staff. The Library originally requested three new vehicles,
including an administrative vehicle and a security van in
addition to the utility truck that was approved by the Mayor's
Office. Auto Repair at the City's Central Shop for $3,000 is for
additional maintenance services for these new vehicles. Fuel
purchased at the City's Central Shop for $2,000 is also for
these new vehicles. Because only one of the three new vehicles
was approved by the Mayor's Office, the Budget Analyst
recommends that Auto Repair expenses be reduced by $2,000,
from $3,000 to $1,000 and fuel be reduced by $1,333 from
$2,000 to $667. Building Repairs of $90,332 to be conducted
through the Department of Public Works (DPW) includes
$50,000 for miscellaneous improvements to comply with the
American Disabilities Act (ADA), $10,000 to replace the
Western Addition Branch roof and $30,331 to replace the
Excelsior Branch carpeting. Reproduction costs to be provided
by the Purchasing Department of $18,500 are estimated for
printing schedules, job announcements, applications, training
material, booklists, etc.
10. The following attachments are submitted with this report:
• Attachment 1: Goals approved by the Library Commission
as part of a three year plan for the Library Preservation Fund.
• Attachment 2: List of all 26 Branch Libraries, their present
hours of operation and their proposed hours of operations.
BOARD OF SUPERVISORS
BUDGET ANALYST
30
Memo to Budget Committee
January 4, 1995 Budget Committee Meeting
• Attachment 3: Present and proposed hours of the Main
Library.
• Attachment 4: Itemization of proposed travel expenditures.
Recommendations: 1. Reduce the proposed $6,939,488 supplemental
appropriation (File 101-94-44) by a total of $334,858 to
$6,604,630, based on the following specific reductions:
a. Reduce the Administrative Division's proposed Travel
expenses by $6,004 and their Materials and Supplies expenses
by $21,478.
b. Reduce the Auto Repair-Central Shop expenses by
$2,000 and the Fuel-Central Shop expenses by $1,333, due to
the reduction in the number of new vehicles purchased.
c. Reduce the Permanent Salary account by $140,446 and
the related Fringe Benefits by $23,876 due to sufficient
revenues available from the previous supplemental
appropriation.
d. Reduce the Permanent Salary account by $119,420 and
the related Fringe Benefits by $20,301 due to the delay in the
ability to hire the new positions.
e. The proposed reduction of $334,858 will be returned to
the Library Preservation Fund balance of $1,676,637 to
increase this available reserve to $2,011,495.
2. Reserve $75,000 for the gardening contractor and $10,000
for the window washing contractor pending the selection of
these outside contractors, the total cost of the contracts, the
hourly rates and the MBE/WBE status of the contractors (File
101-94-44).
3. Approve the proposed supplemental appropriation, as
amended, except that approval of the proposed use of $65,000
from the Library Preservation Fund to support Channel 54
operations is a policy matter for the Board of Supervisors (File
101-94-44).
4. Approve the proposed amendment to the Salary Ordinance
(File 102-94-7).
BOARD OF SIIPERVTSORS
BUDGET ANALYST
31
Attachment I
THE SAN FRANCISCO PUBLIC LIBRARY
STRATEGY PLAN
IMPLEMENTATION OF PROPOSITION E
1994-1995/1998-1999
Recommended by Kenneth E. Dowlin, City Librarian
October 13, 1994
Adopted by Library Commission October 13, 1994
GOALS
o 1 150 hours of service based on the attached schedule (and to maintain those hours for
■ four years)
o Materials budget of at least S 4.5 million
o Open New Main Library in 1996
o Complete renovation of Chinatown and Mission Branches
o Implement Phase I of ADA Plan
o To implement mission based budgeting (required by the Mayor):
New accounting system
Position control system
Collection development program with system-wide review of all aspects of
collection and processing,
o To implement online acquisition system tied to accounting system.
o To increase computer and data base access to the citizens:
Dial-up access to OP AC
Controlled access to INTERNET
Implementation of NTI A Project
Develop increased preservation and organization of archival materials,
o Implement Region II Libraries Network with SFUSD, City College and SFSU.
o To increase non general funds for Library programs:
Federal
State
Private and Foundation donations
o To increase system-wide access to Library material:
Online reserve system
Increased delivery service to all branches
Online reference program (virtual library)
o Reserve
32
J. SdheduJe
i
Pape 1 of 2
San Francisco Public Library
(754 Hours)
OPEN HOURS
72
(9/94)
MAIN LIBRARY: Hon, Wed, Thurs, Sat 10-6; Tues 12-9; Fri 12-6; Sun CLOSED
Deaf Services: Mon, Wed, Thurs, Fri, Sat 12-6; Tues 12-9; Sun CLOSED
SJP. History Room/Special Collections: Sun & Mon CLOSED; Tues, Wed, Fri 1-6; Thurs &. Sat 10-12, 1-6
BRANCHES
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
Anza
Closed
10-6
1-9
1-6
1-6
1-6
Bayview/A . E . Waden
1-6
10-6
1-9
1-6
1-6
Closed
Bernal
Closed
10-12;1
-6 1-9
1-6
1-6 .
1-6
Chinatown
Closed
10-6
1-9
1-6
1-6
10-6
Eureka Valley/HMM
1-6
10-6
1-9
1-6
1-6
Closed
Excelsior
Closed
10-6
1-9
1-6
1-6
10-6
Glen Park
1-6
1-6
3-8
1-6
Closed
Closed
Golden Gate Valley
1-6
1-6
2-7
1-6
Closed
Closed
Ingleside
Closed
1-6
2-7
1-6
1-6
Closed
Library f/t Blind
1-6
10-6
10-6
1-6
1-6
Closed
Marina
Closed
10-6
1-9
1-6
1-6
10-6
Merced
10-6
10-6
1-9
1-6
1-6
Closed
Mission
Closed
10-6
1-9
1-6
1-6
10-6
• Children' s Rm
Closed
10-6
2-8
2-6
2-6
10-6
Noe Valley/S.Brunn
Closed
10-12;1-
-6 1-9
1-6
1-6
1-6
North Beach
10-6
10-6
1-9
1-6
1-6
1-5 *
Ocean View
1-6
Closed
1-6
1-6
1-6
Closed
Ortega
Closed
10-6
1-9
1-6
1-6
10-6
Park
1-6
10-6
1-9
1-6
1-6
Closed
Parkside
2-6
10-6
2-9
2-6
2-6
Closed
Portola
Closed
1-4
1-4
1-4
Closed
Closed
Potrero
Closed
1-6
1-8
1-6
1-6
1-6
Presidio
Closed
1-6
4-9
1-6
1-6
Closed
Richmond
Closed
10-6
1-9
1-6
1-6
10-6
• Children's Rm
Closed
10-6
2-8
2-6
2-6
10-6
Sunset
Closed
10-6
1-9
1-6
1-6
10-6
• Children's Rm
Closed
10-6
2-8
2-6
2-6
10-6
Visitacion Valley
1-6
1-6
2-7
Closed
1-6
1-5 *
West Portal
Closed
10-6
1-9
1-6
1-6
10-6
Western Addition
Closed
10-6
1-9
1-6
1-6
10-6
Additional hours funded by the Children' s Amendment.
33
Proposed Hours
BRANCH OPEN HOURS
Option 4 (1106 hours)
Add Sundays to Marina.
Attachment 2
pacro 2 of 2
BRANCHES
MON
TUES
WED
THURS
FRI
SAT
SUN
Arnra'- ••* ;: •' .'
A'12-6- ••
' 10-9-
■•-^'l-9:'
10-6
• ■■■'■; : . i-ef:
3i '"V12-6.
Closed
Bayview/A.E. Waden
10-6
10-6
1-9
1-6
Sill
1-6
10-6
Closed
Ber'naf heights
.''Closed;-."
' ". l-6~
-1-6
: .Closed-v.
Chinatown
Children1 s Room
1-9
1-6
10-9
10-8
10-9
1-8
10-6
10-6
1-6
1-6
10-6
10-6
12-6:.
1-5
1-5
EurA^VslVey/HHK-^'v:
QmSs -
;;^io-5:r:
- r"^: 3>i i 9:" -.-:;- ■ .:■.-
Bill
SS§£&t6-7
"i'Closed
Excelsior
1-9
10-9
10-9
10-6
1-6
10-6
1-5
-filen "Park " -'•*•• ;-„.'"
-". C'Tosedi-
•;,i!0-6 ■■'
11112-8 : "•■ ■..,.-.
-v i-^::':
.:." 1-6
•.. 1-6
Closed
Golden Gate Valley
Closed
10-6
12-8
1-7
1-6
1-6
Closed
~IrigTes33eT?' "M '- ■ ':•'"=::
^ Closed ;
'^:l6-"6?
i§Iiz-8 ■'"'■'
Sill
■"■""":'<' -1-6 -"
: 12-6-
"Closed
Marina
10-6
10-6
1-9
1-9
1-6
10-6
1-5
F. Closed'
:-v\L0-9 '•".
~~£~-Ji-i~ : r~z
Hll
';":;:;-r^::'.
'-:'. -'-'io-6-
7 :, Closed"
Mission
Children's Room
1-9
1-6
10-9
10-8
10-9
1-8
10-6
10-6
1-6
1-6
10-6
10-6
1-5
1-5
,-,v. .-:-..- ■•■-■;■- ■■ ■/■,- .:.,...■■■■■■ ■■■:■■ ■■,._■■■■ -'
■ ■■-^/•■'.■^■•;-<"-< . -^ .:■: r__ -'(--■■■■'■' >:„ ,.;■ .-■
"Kbe^alley/Sl Bruno-
, - -
^Closed >-
■20-9-"'
'-■>~ 1-5
WSM
1,-6
12-6
.^Closed
North Beach
12-6
10-9
1-9
10-6
Ii6
12-6
Closed
'Ocean^V.i'ew':''/- ■ •".'"'
'Closed
■^icr-6-:-
"'10-6
l>6--;:
1-6
- " 12-6 .
"Closed
Ortega
10-6
10-6
1-9
1-9
1-6
10-6
Closed
Parle ^''^
"'Closed
' Mo-9 '■'"
'12-S
liH .
"i-6 •*
• 10-6
Closed
Parkside
12-6
10-9
1-9
10-6
1-6
12-6
Closed
•Port ola : ! i *i ■'.. - - ":' • ■;■•" - "^
^Closed •■:-.'
^10-6^
• --V12-8 ;>--
Hill
;7:;V.l^6^''
WlSmsi
Ctbsed'
Potrero
Closed
10-9
1-9
10-6
1-6
12-6
Closed
Presidio h. '. '•' ••.•v"
Closed::;
/r'ro-9.
iKi-$ -:
pS§l
^■^l-'e?-'
V.:' "iO-6-"
Closed
Richmond
Children1 s Room
10-6
10-6
10-9
10-8
10-9
1-fl
1-9
1-5
1-6
10-6
10-5
1-5
1-5
Sunset ■'. '.''•''•:'■-'■'■•-;■
Children's Room
" -1>9-
v 1-6
• 10- 9
• ; 10-8.
' 10-9
'10-6
1~6:.
1-5'
10-6
10-6
1-5
2-5."
Visitacion Valley
Closed
10-6
12-7
1-7
1-6
12-6
Closed
^esFportal"' '■■■•;[}¥■
M;£0^;
:';:ib-9-
1D-9'
:io^6::
: ':M#m:
■•:•• 10- 6.
• •. ■'•- • ••.:
•■■ 1-5' '
Western Addition
1-9
10-6
10-9
1-6
1-6
10-6
Closed
4 Branches open Mondays
'6 Branches open Saturdays
7 Branches open Sundays
34
I ln<VW\<J«l*\oo»n»w¥-OCVil
Attachment 3
November 4, 1994
TO: Library Commission
FROM: Kenneth E. Dowlin
RE: PROPOSALS: MAIN SERVICE HOURS
The following proposals will be presented to the Library Commission
on Thursday. The Administration will request the adoption of
proposal #1:
f £)'&&&■■£. it/A
CURRENT
HRS
PROPOSAL
#1
PROPOSAL
#2
PROPOSAL
#3
Monday
10-6
9-5
10-6
10-6
Tuesday
12-9
9-8
9-8
10-9
Wednesday
10-6
9-8
9-8
10-9
Thursday
10-6
9-8
9-8
10-9
Friday
12-6
11-5
11-6
11-6
Saturday
10-6
5-5
10-6
10-6
Sunday
Closed
12-5
1-5
1-5
Total hrs :
47
60
60
60
OPTION #1:
Pro :
9-5 MFS; S-8 TWTh; 12-5 Sun
Far more people use the SFPL Telephone Info Center between the
hours of 9-10 a.m., than 5-5 p.m. or 8-9 p.m. We believe this
would also be reflected in the in-person use of the Main if
the Main were open at 9:00 a.m.
Provides consistency in Main' Hours for ease of public access
& understanding.
Library would close with City Hall
facilities .
other Civic Center
Use of the Main Library after 8:00 p.m. is minimal.
Five & eight p.m. closings reduces cost of staff's night
differential offsetting the cost of providing an additional
Sunday hour of service.
Provides additional morning hour system-wide.
Provides more cost-effective and more extensive public service
coverage if branches stay open until six or nine.
35
Attachment U
3
> >i
> >i
= ?!
BBE&-!li£?iE
>> > >
2!=!2!l=r«
v»i i : i
O O O O W to u> 5]
I IV
LU U
! I !-
J Li I
C- ! £ I
o -• ~* :~ — ~ o ooo o o
z S S'2 •— 2 I OOOOO
s ? I 'I z; - ; ■* * ? t ?
S<2o w" ?. i
:e !
iff'
l> O O'D o o o o
O O
m m
> >
JO 3
■-as;:
3y
clc
T
%
"OjTJ "D i
Memo to Budget Committee
January 4, 1995
Item 11 -File 23-94-4
Department: Controller's Office
Item: Resolution waiving the Statute of Limitations with respect to
the payment of seven warrants of the City and County of San
Francisco totaling $527.96, payable to Anne Vorhes, a legal
obligation of the City and County of San Francisco.
Description: According to Section 10.182 of the San Francisco
Administrative Code, a warrant issued by the City becomes
void one year from the date issued. The payee of the warrant
may present the warrant to the Controller for payment, up to
three years from the date that it was rendered invalid, or
four years from the original issue date. After that point, the
Controller may no longer pay such a warrant because the
statute of limitations has expired, unless approval is obtained
from the Board of Supervisors.
The proposed resolution would waive the statute of
limitations and would authorize the Controller's Office to
replace seven warrants issued to Ms. Anne Vorhes, a retired
City employee, in the following amounts:
Warrant No.
Date Issued
Amount
500-0206700
11/30/79
$75.12
500-0218971
12/31/79
75.12
500-0231305
1/31/80
75.12
500-0243613
2/29/80
75.12
500-0255950
3/31/80
75.12
500-0268306
4/30/80
75.12
510-1380926
12/31/81
77.24
Total
$527.96
Comment:
According to
the
Controller's Office,
the
seven warran
Recommendation:
above were issued to Ms. Vorhes by the Employees
Retirement System (ERS). The Controller's Office advises
that Ms. Vorhes misplaced the warrants, which have never
been cashed and have been canceled by the Controller's
Office. According to Mr. Madden, there are sufficient funds
in the FY 1994-95 General City Responsibilities budget to
pay for the new warrants, which would be reissued by the
Controller's Office.
Approval of the proposed resolution is a policy matter for the
Board of Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 4, 1995
Item 12 - File 79-92-3.10
Department:
Item:
Amount:
Source of Funds:
Description:
Budget:
Mayor's Office of Community Development (MOCD)
Release of reserved funds in the amount of $287,400 to pay
for six projects in the 1993 Lead Hazard Reduction Program
Pool.
$287,400
1993 Community Development Block Grant (CDBG) funds
The Board of Supervisors previously approved the City's 1993
Community Development Block Grant Fund Program (File
79-92-3) in the amount of $21,708,373, including $500,000 for
the Lead Hazard Reduction Program Pool that was reserved
pending submission of budget details to the Board of
Supervisors. The Lead Hazard Reduction Program is
administered by the Mayor's Office of Community
Development (MOCD) and is intended to reduce lead
contamination in child care centers. Funding from the
Program is available to child care centers that are currently
receiving CDBG funding or have received CDBG funding in
the past.
The Board of Supervisors has previously released a total of
$212,600 from this Pool to fund lead testing and analysis in
CDBG-funded child care facilities in San Francisco and for
lead abatement programs in those facilities which tested
positive for lead, leaving a balance of reserved funds of
$287,400. According to Mr. Jon Pon of the MOCD, the
requested release of reserved funds in the amount of
$287,400 would partially fund lead hazard reduction work in
five child care facilities, as follows:
Earlv Years Academy (500 Raymond Avenue)
Netting for protection from lead paint/
scaffolding $4,500
Replacement of 10 windows and trim 12,000
Replacement of heating ducts and pipe 3,000
Replacement of ceiling 9,000
Removal of lead-based paint from exterior 12,000
Removal of lead-based paint from interior 6,500
Architectural and technical services 5.300
$52,300
BOARD OF SUPERVISORS
BUDGET ANALYST
38
Memo to Budget Committee
January 4, 1995
Florence Crittendon Services (840 Broderick Street)
Netting for protection from lead paint/
scaffolding $4,000
Replacement of 2 stairways and landings 36,000
Replacement of 8 windows and trim 8,600
Replacement of 2 doors and trim 2,000
Removal of lead-based paint from frontal
exterior 25,000
Removal of lead-based paint from interior 15,000
Architectural and technical services 9.100
Mission Childcare Consortium. Inc. (4750-52
Mission Street)
Netting for protection from lead paint $1,000
Replacement of 4 windows and trim 4,800
Architectural and technical services 600
Mission Neighborhood Centers (3013 24th Street)
Netting for protection from lead'paint/
scaffolding $3,500
Replacement of interior cabinets 2,500
Removal of lead-based paint from interior 6,000
Replacement of 2 windows with trim 2,400
Removal of lead-based paint from exterior 60,000
Architectural and technical services 7.500
$99,700
6,400
81,900
Travelers Aid San Francisco (351 Turk Street)
Netting for protection from lead paint/
scaffolding $2,500
Replacement of carpeting 3,000
Removal of lead-based paint from interior 15,000
Replacement of 6 windows and trim 10,800
Replacement of table 800
Replacement of 2 doors and trim 2,400
Architectural and technical services 3.500
38,000
DPW Laboratory Testing Services 25.000
TOTAL $303,300
Comments: 1. The Board of Supervisors recently approved the 1995
CDBG budget, which included $250,000 in funding for the
Lead Hazard Reduction Program Pool. Thus, the current
balance in the Lead Hazard Reduction Pool is $537,400,
which includes the $287,400 that is the subject of this
BOARD OF SUPERVISORS
BUDGET ANALYST
39
Memo to Budget Committee
January 4, 1995
request. The $303,300 in projects reflected in the table above
would be funded by the subject request of $287,400 in
previously reserved funds, plus $15,900 of the $250,000
amount recently approved for the 1995 Lead Hazard
Reduction Program Pool, thereby leaving a balance of
$234,100 in the Pool ($537,400 less $303,300).
2. The child care facilities testing positively for lead
contamination are responsible for acquiring the contractors
who will perform the necessary improvements to remove the
lead hazards. According to Mr. Pon, while the child care
facilities are not required to comply with the City's
MBE/WBE ordinance in awarding the contracts, the MOCD
does have a policy similar to the City's MBE/WBE ordinance
which requires the child care facilities to make good-faith
efforts to retain MBE/WBE contractors, to meet MBE/WBE
subcontracting goals, and to publicly advertise through the
Purchasing Department.
Recommendation: Release reserved funds in the amount of $287,400.
Harvey M. Rose
cc: Supervisor Hsieh
President Alioto
Supervisor Bierman
Supervisor Conroy
Supervisor Hallinan
Supervisor Kaufman
Supervisor Kennedy
Supervisor Leal
Supervisor Maher
Supervisor Migden
Supervisor Shelley
Clerk of the Board
Chief Administrative Officer
Controller
Teresa Serata
Robert Oakes
Ted Lakey
BOARD OF SUPERVISORS
BUDGET ANALYST
f DOCUMrNTS hfpt
s
JIP' ll/l AUG 2'
BUDGET COMMITTEE
// BOARD OF SUPERVISORS %™^
CITY AND COUNTY OF/SAN FRANCISCO
WEDNESDAY. JANUARY 11. 1995 - 1:00 P.M. ROOM 228, CITY HALL
PRESENT: SUPERVISORS HSIEH, ALIOTO, BIERMAN
CLERK: MARY L. RED
1. File 127-94-13. [Real Property Transfer Tax] Ordinance amending Article 12C,
Part III, Municipal Code, imposing a real property transfer tax, by amending Section
1108 to clarify that the exemption from the tax for assumed indebtedness has been
eliminated. (Chief Administrative Officer)
ACTION: RECOMMENDED.
2. File 96-94-4. [Sale of Surplus Property, Block 2044, Lot 1] Ordinance authorizing
the sale of real property to Lillian L. Chen and Franklin K. Chen, as joint tenants,
and adopting findings pursuant to City Planning Code Section 101.1. (Supervisor
Alioto)
ACTION: Consideration continued to call of the chair per Department request.
Supervisor Alioto added as sponsor.
3. File 28-94-16. [Emergency Repair, Water Feeder Mains and Pavement] Resolution
approving emergency expenditure by the San Francisco Water Department for
repair to water feeder mains and resulting damage to City street - $257,500.
(Supervisor Alioto)
ACTION: RECOMMENDED. Supervisor Alioto added as sponsor.
4. File 86-94-2. [S.F. County Fair Flower Show] Resolution approving the 1995 budget
for the San Francisco County Fair Flower Show. (Also see File 86-94-1).
(Supervisor Alioto)
ACTION: Amended to reflect that department is authorized to apply for,
retroactively, accept and expend the State funds. New title:
"Resolution authorizing the Recreation and Park Commission to apply
for retroactively, accept and expend the State funds as approved in the
1995 budget for the San Francisco County Fair Flower Show."
RECOMMENDED AS AMENDED. (Supervisor Alioto added as sponsor)
5. File 170-94-18. [Airport Revenue Bonds] Resolution approving the issuance of up
to $26,000,000 aggregate principal amount of San Francisco International Airport
Second Series Revenue Bonds for the purpose of refinancing the Superbay Hangar
and related facilities at San Francisco International Airport and extending the
period for the issuance of San Francisco International Airport Second Series
Revenue Bonds to finance Master Plan Projects. (Supervisor Alioto)
ACTION: RECOMMENDED. Supervisor Alioto added as sponsor.
File 54-94-16. [Supplemental Appropriation for Charter Reform] Motion directing
the Clerk of the Board of Supervisors to submit to the Mayor a supplemental
appropriation request for $100,000 to support the Board's work in considering
Charter Reform. (Supervisor Kaufman)
ACTION: Hearing held. RECOMMENDED.
File 100-94-20. [Release Reserve Funds, Dept. of Parking & Traffic] Hearing
requesting release of reserved funds, Department of Parking and Traffic, in the
amount of $206,719 in salaries and $47,928 in fringe benefits to fund staffing of the
Parking Citation Division for the last six months of the 1994-95 fiscal year.
(Department of Parking and Traffic)
ACTION: Release of reserved funds in the amount of $254,647 approved. FILED.
CITY AND COUNTY
OF SAN FRANClSCoClty JSglpOTt
BOARD OF SUPERVISORS
BUDGET ANALYST
1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642
January 9, 1995
TO: Budget Committee
FROM: Budget Analyst
SUBJECT: January 11, 1995 Budget Committee Meeting
Item 1 - File 127-94-13
Departments: Chief Administrative Officer (CAO)
County Clerk/Recorder
Item: Ordinance amending Article 12C, Part III, Municipal Code,
pertaining to the Real Property Transfer Tax, by amending
Section 1108 to clarify that the exemption from the tax for
assumed indebtedness has been eliminated.
Description: In 1990, the Board of Supervisors approved an ordinance
(Ordinance 357-90), which amended Section 1102 of Part III
of the San Francisco Municipal Code to eliminate the
exemption from the real property transfer tax for assumed
indebtedness, i.e. amounts owed under mortgages.
Therefore, whereas previously, a purchaser of real property
was exempted from paying a transfer tax on any outstanding
debt assumed by the purchaser, under the amended
ordinance, the purchaser is now required to pay a transfer
tax on the entire amount of the transaction, including the
assumed indebtedness.
However, according to Mr. Greg Diaz of the Recorder's Office,
a potential ambiguity has arisen as to whether the
elimination of such exemption, in the legislation as
previously approved by the Board of Supervisors, also applies
to partnership transactions under Section 1108 of the Part III
Memo to Budget Committee
January 11, 1995
Comments:
of the Municipal Code. According to Mr. Diaz, this ambiguity
exists because, in 1990, only Section 1102, which applies to
all taxable transactions, was amended, and not Section 1108,
which deals specifically with partnership transactions.
According to Mr. Diaz, it was the intention of the Board of
Supervisors to have eliminated the exemption for assumed
indebtedness for all transactions subject to the real property
transfer tax, including partnership transactions. As such,
the proposed ordinance would amend Section 1108 of Part III
of the Municipal Code to reflect such intent. Mr. Diaz
advises that, since 1990, the Recorder's Office has applied the
elimination of this exemption for assumed indebtedness to all
transactions, including partnership transactions.
1. However, according to Mr. Diaz, there are currently
petitions to protest approximately $350,000 in transfer taxes
pending review by the Transfer Tax Review Board1 as a
result of the reported ambiguity regarding the application of
the 1990 ordinance to partnership transactions. Mr. Diaz
advises that the proposed ordinance should result in
resolving the collection of these outstanding transfer taxes
and could avoid potential additional costs for the review of
such cases by the Transfer Tax Review Board.
2. According to Mr. Diaz, the City could potentially realize
tax losses if this ambiguity is not clarified and the Transfer
Tax Review Board rules against the City in future cases
involving exemptions for assumed indebtedness in
partnership transactions. However, Mr. Diaz advises that
the amount of such potential tax losses to the City cannot be
estimated at this time.
Recommendation: Approve the proposed ordinance.
The Transfer Tax Review Board is a three-member Board consisting of the Controller, the Tax
Collector and the Assessor, who are responsible for judging the validity of a taxpayer's protest
against the taxability of a transaction or the tax amount, as determined by the County
Clerk/Recorder.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 11, 1995
Item 2 -File 96-94-4
Departments:
Item:
Amount:
Description:
Comments:
Real Estate Department
Department of Public Works (DPW)
Ordinance authorizing the sale of real property to Lillian L.
Chen and Franklin K. Chen, as joint tenants, and adopting
findings pursuant to City Planning Code Section 101.1.
$30,000
The proposed ordinance would authorize the sale of a portion
of surplus City-owned land under the jurisdiction of the
Department of Public Works (DPW). The land to be sold is
located between the parcel owned by the above mentioned
individuals and Seventh Avenue, and includes the newly
constructed Eighth Avenue retaining wall. The property
consists of approximately 410.5 square feet of surplus DPW
land. The purpose of this conveyance is to permit the
construction of two single-family homes to replace a two-unit
flat damaged by the 1989 Loma Prieta earthquake. The
proposed ordinance would authorize the sale of this property,
without seeking competitive bids, to the above mentioned
individuals for $30,000.
1. Under the terms of the proposed sale, the purchaser would
be responsible for the maintenance of the Eighth Avenue
retaining wall which traverses the property. The Real Estate
Department estimates that the cost to maintain this
retaining wall would be approximately $7,000, based on the
Real Estate Department's estimated cost to purchase liability
insurance for the retaining wall and to maintain and repair
the retaining wall in perpetuity.
2. Mr. Larry Jacobson of the Real Estate Department reports
that the purchase price established for the subject parcel was
based on the parcel's estimated fair market value of
approximately $95 per square foot, or $38,998 for 410.5
square feet (410.5 square feet x $95 per square foot), less the
estimated cost to maintain the retaining wall of
approximately $7,000, for a purchase price of $31,998. Mr.
Jacobson advises that this amount was rounded down to
$30,000.
3. According to Mr. Jacobson, the reason that the property is
being sold to Lillian and Franklin Chen, without seeking
competitive bids, is because competitive bidding in this
situation would have been impracticable or impossible. Mr.
Jacobson advises that this is because the subject parcel is
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 11, 1995
inaccessible from any roadways, is adjacent to Mr. and Mrs.
Chen's property and has limited potential uses.
4. The Department of City Planning reports that the
proposed sale is in conformity with the Master Plan and
consistent with the eight priority policies of Planning Code
Section 101.1.
5. According to Mr. Jacobson, the proceeds to the City of
$30,000 from the sale of surplus DPW land would be used to
reimburse the Real Estate Department for its sales expenses
($5,000), with the remaining $25,000 ($30,000 less $5,000) to
be deposited in the DPWs Real Property Trust Fund (used
for the acquisition of land and improved property), subject to
future appropriation approval by the Board of Supervisors.
Recommendation: Approve the proposed ordinance.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 11, 1995
Item 3 - File 28-94-16
Department:
Item:
Amount:
Source of Funds:
Description:
Comments:
San Francisco Water Department
Public Utilities Commission (PUC)
Resolution approving an emergency expenditure by the San
Francisco Water Department for the repair of two water
feeder mains and the resulting damage to Pacific Avenue
between Larkin and Hyde Streets.
$257,500
Water Department's FY 1994-95 Construct Feeder Mains
Fund.
On November 20, 1994 two 12-inch water mains broke on
Pacific Avenue between Larkin and Hyde Streets. The force
of the water from the main breaks resulted in extensive
damage to the pavement, eroding the base and sub-base
material, and undermining a major portion of the street. The
repair of this portion of Pacific Avenue was necessary as the
water mains are important feeder mains to the general area,
providing both domestic and fire fighting capabilities. The
repairs to the water mains and pavement were also necessary
to restore normal water supply to the area and unimpeded
vehicular access.
In accordance with Section 6.30 of the San Francisco
Administrative Code, the PUC declared that an emergency
situation existed at Pacific Avenue between Larkin and Hyde
Streets. Since the Water Department had an existing
contract with the Antonio Ruiz Construction Company to
pave sidewalks and streets, and because this company also
had an underground plumbing license, the Antonio Ruiz
Construction Company was utilized to perform the
emergency repairs in the amount of $180,000. The Antonio
Ruiz Construction Company is both a Minority Owned
Business and a Local Owned Business (MBE/LBE). The
remaining $77,500 of the estimated expenditures of $257,500
was utilized for Police Department services, Department of
Public Works clean-up services, PG&E costs, and for the
Water Department's emergency crews, field construction
work, and plumbing work.
Mr. Gregg Tom of the Water Department advises that the
emergency repair work on Pacific Avenue between Hyde and
Larkin Streets commenced on November 20, 1994 and was
completed on December 30, 1994.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 11, 1995
Recommendation: Approve the proposed resolution.
ROARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 11, 1995 Budget Committee Meeting
Item
- File 86-94-2
Department: Recreation and Park Department
Item: Resolution approving the 1995 budget for the San Francisco
County Fair/Flower Show.
Description: The Board of Supervisors previously approved an ordinance
authorizing the Recreation and Park Department to enter
into an agreement, for calendar years, 1994, 1995 and 1996,
with the San Francisco Flower Show Inc., a non-profit
organization, to conduct the San Francisco County
Fair/Flower Show (File 86-93-1).
The Recreation and Park Department has applied for funds,
in the amount of $40,000, from the State of California
Department of Food and Agriculture, Division of Fairs and
Exhibitions to partially finance the County Fair/Flower
Show. In order to receive these State funds, the City must
submit a budget to the State which has the approval of the
Board of Supervisors. The County Fair/Flower Show will be
funded by a combination of State funds, attendance fees, and
concessions. The County Fair/Flower Show will not result in
any General Fund costs to the City. The 1995 budget for the
County Fair/Flower Show is as follows:
Administrative Personnel
Assist. Designer/Manager ($10/hr. @ 350 hrs.) $3,500
Auditor (flat rate of $850 for audit) 850
Subtotal
Operating Expenses
$4,350
Maintenance and General Operations
$19,400
Materials and Supplies
3,200
Publicity
14,000
Security and Ticket Takers
1,350
Premiums (awards for flower arrangements)
9,200
Exhibits
10,960
Miscellaneous
3,aoo
Subtotal
61.910
Total
$66,260*
* Of the $66,260, $40,000 represents State funds and the
$26,260 represents estimated operating revenues to be
generated by the County Fair/Flower Show.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 11, 1995 Budget Committee Meeting
In addition to authorizing approval of the 1995 budget for the
County Fair/Flower Show, the proposed resolution would also
authorize the Recreation and Park Department to apply for
accept and expend the State funds, as approved in the budget.
As such, the title of the proposed legislation should be
amended to include authorization for the Recreation and Park
Department to apply for, accept and expend the State funds, as
approved in the budget.
Comments: 1. The Recreation and Park Department advises that the
application for the State funds has already been submitted.
As such, the proposed legislation should be amended to
authorize the Recreation and Park Department to apply for
the proposed funds retroactively.
2. The County Fair/Flower Show will be held on August 25,
1995 to August 27, 1995 at the County Fair Building.
Recommendations: 1. Amend the title of the proposed resolution to include
authorization for the Recreation and Park Department to
apply for, accept and expend the State funds as approved in
the budget.
2. Amend the proposed resolution to authorize the Recreation
and Park Department to apply for the proposed State funds
retroactively.
3. Approve the proposed resolution as amended.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 11, 1995
Item 5 File 170-94-18
Department:
Item:
Description:
Airports Commission
A proposed resolution approving the issuance of up to
$26,000,000 aggregate principal amount of San Francisco
International Airport Second Series Revenue Bonds, by the
Airports Commission, for the purpose of acquiring the
Superbay Hangar and related facilities at San Francisco
International Airport, which are currently owned by the San
Francisco Airport Improvement Corporation, and extending
the period of issuance for San Francisco International Airport
Second Series Revenue Bonds to finance the Master Plan by
two years through 1998.
In 1970 the San Francisco Airport Improvement Corporation
(SFAIC), a non-profit corporation, on behalf of the City and
County of San Francisco, issued $30,000,000 in SFAIC Bonds
for the purpose of financing the costs of acquiring,
constructing and developing a Superbay Hangar and related
facilities at San Francisco International Airport (the Airport).
Mr. Leo Fermin of the Airport explained that the SFAIC was
created as a lower interest rate financing vehicle to provide
airlines with the capability to obtain funding for the
construction and acquisitions of facilities at San Francisco
International Airport, by issuing tax exempt bonds through
the non-profit corporation.
The San Francisco International Airport would like to
acquire the Superbay Hangar, located on Plot 40 on the east
side of the airfield next to San Francisco Bay, which is now
owned by American Airlines, through SFAIC. A Superbay
Hangar is an aircraft maintenance hangar facility which is
capable of housing up to 4 jumbo-jets (747's) at one time. In
order to acquire the facility, the Airport, through the Airports
Commission, would issue up to $26,000,000 aggregate
principal amount in Airport Revenue Bonds, at a maximum
interest rate of 12 percent. The issuance of up to $26,000,000
would be used to assume the outstanding debt on the bonds
previously issued by the SFAIC, estimated at $21,600,000.
Section 7.306(a) of the Charter of the City and County of San
Francisco grants the Airports Commission the authority to
issue Airport Revenue Bonds for the purpose of acquiring or
constructing airport facilities under the Airports
Commission's jurisdiction. The Airports Commission has
entered into a Memorandum of Understanding with
American Airlines to acquire the Superbay Hangar.
Acquisition cost for the Superbay Hangar includes, $8 million
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 11, 1995
in a cash payment by the Airport to American Airlines, plus
the bond interest and redemption costs associated with the
issuance of $26 million in Airport Revenue bonds to assume
the $21.6 million in outstanding debt, presently carried by
the SFAIC. The total cost of the debt service for the $26
million in Airport Revenue Bonds to be paid over a 30 year
period would be approximately $62,848,449 based on an
estimated interest rate of 6.92 percent. The average annual
debt service would be $2,096 million.
Section 7.306(a) of the City Charter which, as stated above,
grants the Airports Commission the authority to issue
Airport Revenue Bonds also stipulates, that such bonds are
wholly obligations of the Airport. As such, neither the credit,
nor the taxing power of the City's General Fund is pledged to
the payment of the principal or interest of such bonds. The
bond interest and redemption payments would be funded
entirely by Airport revenues.
In addition to requesting authorization to issue up to $26
million in Airport Revenue Bonds in March of 1995 to retire
the existing debt of $21.6 million, the proposed resolution
also requests an extension of the deadline for the issuance of
up to $2.4 billion in San Francisco International Airport
Second Series Revenue Bonds to finance Master Plan
Projects. As originally planned, a series of bonds were to be
issued over a four-year period from 1993 through 1996. This
proposed resolution requests that the period for issuing the
series of bonds be extended by two years through 1998. Since
the bonds have not been sold, the request to extend the
period for issuing such bonds does not increase interest rate
or issuance costs.
The Airport Master Plan consists of both near-term and long-
term components. The Airport Master Plan was designed to
anticipate the transportation needs of airline patrons using
the Airport through the year 2006. As such, the Long-Term
Airport Master Plan Projects includes the final configuration
of boarding areas in the remaining sections of satellite
terminals, improvements to the west field cargo and
maintenance area, the development of a commercial office
facility, the extension of the east field cargo and maintenance
area and two major parking improvements.
In December of 1992, the Board of Supervisors approved a
resolution (File 170-92-13) for the issuance of up to $2.4
billion in San Francisco International Airport Second Series
Revenue Bonds for the Near Term Master Plan Projects. The
$2.4 billion in bonds was to be divided in up to 15 separate
BOARD OF SUPERVISORS
BUDGET ANALYST
10
Memo to Budget Committee
January 11, 1995
Comments:
issues for the purpose of financing Airport's Near Term
Master Plan Projects. The Near Term Master Plan Projects
consist of architectural and engineering, demolition and
construction of various airport facilities and infrastructures
such as terminals, air freight and maintenance buildings,
roadways and taxiways, and a Ground Transportation
Center.
As previously stated, the 15 issues were anticipated to take
place over a four-year period from 1993 through 1996. This
proposed resolution would extend the issuance period by two
years, through 1998. According to Mr. Fermin, this extension
is being requested in consideration of the loan of $25,000,000
from the Airport revenues to the City's General Fund in
1992. Monies accumulated as Airport revenues are
generated as a result of landing fees paid by airlines, as well
as concession revenues paid by Airport patrons. Mr. Fermin
states that extending the deadline for the issuance of the $2.4
billion in Near Term Master Plan Bonds would slow the rate
of landing fee increases paid by the airlines because annual
debt service payments will be lower if all of the bonds are not
outstanding. As stated above, there are no additional
interest or issuance costs associated with extending the
deadline for the sale of bonds to finance the Near Term
Master Plan Projects. However, as with any pending bond
sale, there is basis point risk which is related to the
fluctuations in interest rates.
The Board of Supervisors authorized the issuance of the $2.4
billion for the Near Term Master Plan Projects including
construction ($1.8 billion), capitalized interest ($0.34 billion),
reserve funds ($0.20 billion) and bond underwriter discount
and issuance costs ($0.06 billion). Of the original $2.4 billion,
which was authorized for issuance, $215,000,000 in Near
Term Master Plan Project bonds have been sold. The
remaining $2,185 billion in bonds are currently scheduled to
be sold over the next two years. Approximately $1.6 billion
related to construction costs was reserved pending the award
of construction contracts, contract cost details and
information on the Minority Business Enterprise/Women
Business Enterprise status of the contractors.
1. The only Superbay Hangar at the Airport is owned by
American Airlines. The construction of the hangar was
financed for American Airlines with tax exempt revenue
bonds which were issued through the SFAIC. Under the
present arrangement, American Airlines makes ground lease
payments of $20,000 per acre, on 52.72 acres, or $1,054,400
annually, to the Airport and also makes lease payments to
BOARD OF SUPERVISORS
BUDGET ANALYST
11
Memo to Budget Committee
January 11, 1995
pay the annual debt service on the outstanding bonds issued
to construct the Superbay Hangar through the Airports
Commission. If the present arrangement is continued, once
the outstanding debt on the SFAIC bonds is retired,
American Airlines would own the Superbay Hangar and
continue to make ground lease payments to the Airport.
The Near Term Master Plan Projects do not include the
construction of a Superbay Hangar. According to Mr.
Fermin, the Airport would like to acquire the Superbay
Hangar due to the severe shortage of land for such facilities
at the Airport and also to gain some economies of scale with
regard to land use. The Superbay Hangar is located on plot
40 which is adjacent to plot 41 which is being developed for
aircraft parking space. If the Airport owns the structures,
and controls the activities on both parcels, Plots 40 and 41,
the land could be used to its maximum potential. Also, if the
Superbay Hangar is under Airport control, the Airport could
accommodate other carriers should the present tenants
underutilize the space. Finally, the acquisition of plot 40
which is the location of the Superbay Hangar, provides the
Airport with flexibility during the development of the east
side of the Airport under the Master Plan construction and
interim relocation program and any other future aviation
support requirements that may arise.
Mr. Fermin states that cost estimates for the construction of
a new Superbay Hangar are $55 million to $60 million plus
the estimated cost of interest. Using the same assumption
with respect to estimated average interest rates (6.92
percent), the life of the bonds (30 years) and semi-annual
payments, debt service would be approximately $3.5 million
annually for a total of $105,000,000. In addition to financing
the construction costs, an additional $10 million would be
financed to cover the cost of capitalized interest during
construction, a debt service reserve fund, underwriters
discount and other soft costs, such as architectural and
engineering services. Debt service costs on the additional
$10 million would be approximately $580,000 annually for a
total of $17.4 million over 30 years.
Constructing a new Superbay Hangar instead of acquiring
the existing hangar would result in total costs of
approximately $122,400,000 ($105,000,000 plus $17,400,000),
for a total additional debt service cost of $59,551,551
($122,400,000 for the new facility less $62,848,449 to acquire
the existing facility) over the 30 year period. As previously
stated, the total cost of acquiring the existing Superbay
Hangar has been estimated at $62,848,449 which represents
BOARD OF SUPERVISORS
BUDGET ANALYST
12
Memo to Budget Committee
January 11, 1995
total debt service (principal and interest) payments on $26
million in bonds for 30 years, plus $8 million in cash, for a
total of $70,484,449.
Based on these estimates, the Airport believes that the
acquisition of the existing Superbay Hangar, from American
Airlines is a more prudent action on the part of the Airports
Commission. Based on a review of the debt service tables,
which include the interest costs on the estimated $26 million
in bonds, the Budget Analyst concurs that acquisition of the
existing Superbay Hangar currently owned by American
Airlines is the most cost effective way for the Airport to
acquire a Superbay Hangar.
2. The Superbay Hangar was constructed by the SFAIC for
American Airlines which currently remits lease payments to
SFAIC. The lease payments provide the revenue stream
required to make debt service payments on the bonds. As
previously stated, the value of the outstanding debt is
currently estimated at $21,600,000. The interest rate on
these SFAIC bonds is 8.5 percent. As stated previously, the
interest rate on the proposed Airport Revenue bonds would
be approximately 6.92 percent.
3. Mr. Fermin indicates that no selection has been made for
the underwriter related to the proposed bond issuance since
the Airport uses a competitive bid process to award
underwriting contracts. Prior to any expenditure for the
underwriter or other financial consultants, the Board of
Supervisors must appropriate the necessary bond funds.
When the Airport requests that the bond funds be
appropriated, information on the contract cost details and the
Minority Business Enterprise/Women Business Enterprise
status of all contractors related to the issuance of these bonds
will be submitted to the Budget Committee.
4. Since the actual sale of up to $26 million in Airport
Revenue Bonds is not scheduled to take place until March of
1995, interest rates and terms have not been finalized for
this issuance. Based on current market conditions, Airport
staff is using an average interest rate of 6.92 percent to
estimate annual debt service payments and the cost of
interest on the estimated $26 million in revenue bonds to be
sold. Since the actual bond sale is not scheduled to take
place until March of 1995, the actual interest rate is not yet
known. However, the resolution approved by the Airports
Commission states that the interest rate shall not exceed 12
percent.
BOARD OF SUPERVISORS
BUDGET ANALYST
13
Memo to Budget Committee
January 11, 1995
Based on current interest rates, Mr. Fermin anticipates the
issuance of approximately $24.9 million in bonds for the
purchase of the Superbay Hangar out of the proposed
requested authorization to issue up to $26 million.
5. Mr. Fermin notes that the Superbay Hangar will not be
demolished as part of the Master Plan. If the Airport
assumes ownership of the Superbay Hangar, the Airport
would lease hangar space to American and United Airlines.
Rental rates for hangar space would be set at $15 per square
foot for ground floor space and $10 per square foot for upper
floor spaces. Beginning in calendar year 1996, the Airport
would realize $3.9 million annually in rental revenues. After
calendar year 1996, rental rates, as well as rental revenues,
would increase annually in accordance with the Consumer
Price Index.
As noted above, the Superbay Hangar would not be
demolished as part of the Master Plan for the Airport. The
Superbay Hangar will be kept for a minimum of 30 years and
is estimated to generate positive cash flows over that 30 year
period.
Recommendation: Approve the proposed resolution.
BOARD OF SUPERVISORS
BUDGET ANALYST
14
Memo to Budget Committee
January 11, 1995 Budget Committee Meeting
Item 6 - File 54-94-16
Item: Motion directing the Clerk of the Board of Supervisors to
submit to the Mayor a Supplemental Appropriation Request
for $100,000 to support the Board's work in considering
Charter Reform.
Description; The proposed motion would direct the Clerk of the Board of
Supervisors to submit a supplemental appropriation to the
Mayor in the amount of $100,000 for the purpose of funding
the Board of Supervisors work on reform of the City Charter.
The funds would be used primarily to pay for legal analysis
and drafting by the City Attorney, and also for materials and
mailing costs associated with public hearings on a proposed
new Charter.
In 1993, the voters approved Proposition N, supporting a
Charter reform process and providing for the establishment
of a Committee for this purpose made up of representatives of
the Mayor, Board of Supervisors and Chief Achnini strati ve
Officer. This Committee drafted a Charter reform proposal
which was subsequently rejected by vote of the Board of
Supervisors in July of 1994.
In October of 1994, the Board of Supervisors established by
resolution a Select Committee on Charter Reform in order to
draft another Charter Reform proposal. According to the
Author of the proposed motion, the goal of the Select
Committee is to have the Board of Supervisors approve a new
Charter reform proposal for the November 1995 ballot.
According to Mr. Matthew Batkin of the Registrar of Voter's
Office, this work must be completed and the Board must
approve the new proposal by July 28, 1995 in order to be
placed on the November 1995 ballot.
The Select Committee will undertake a detailed legal review
of the Charter in order to determine which sections of the
Charter are appropriate for transfer to the City's
Administrative Code, which for revision, and which for
deletion. The Committee will also hold public hearings and
distribute draft copies of revised Charter language to the
public for comments. According to the Author's Office, this
legal process will require extensive assistance from the City
Attorney's Office. Funds for such assistance are not included
in the Fiscal Year 1994-95 budget.
BOARD OF SUPERVISORS
BUDGET ANALYST
15
Memo to Budget Committee
January 11, 1995 Budget Committee Meeting
Comments:
Recommendation:
The budget for the supplemental appropriation requested
under the proposed motion, for a period of approximately six
months, would be as follows:
City Attorney Staff (est. 812 hours @ $115.08/hr.*) $93,476
Materials and Printing 5,000
Postage 1.500
Total $99,976
Requested amount with rounding $100,000
* The City Attorney's hourly billing rates include salary,
fringe benefits, and library and clerical support staff costs.
1. As noted above, the Charter reform work is not included
in the Fiscal Year 1994-95 budget. Therefore, the
supplemental appropriation requested under this motion
would represent a new, one-time cost to the City's General
Fund.
2. The supplemental appropriation requested under the
proposed motion would primarily pay salaries for City
Attorney staff via a work order from the Clerk of the Board's
Office. Existing City Attorney staff, whose positions are
funded by the General Fund, would be assigned to the
Charter reform project, at an estimated cost of $93,476. The
primary staff assigned to this project would be an 8181
Assistant Chief Attorney I, who would work with the Select
Committee full-time for a period of six months. According to
Mr. Burke Delventhal of the City Attorney's Office, the City
Attorney's Office would need to hire a temporary replacement
8181 Assistant Chief Attorney I for the six month period,
along with temporary clerical support, to do the work now
being done by staff who would be assigned to the Charter
reform effort.
Approval of the proposed motion is a policy matter for the
Board of Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
16
Memo to Budget Committee
January 11, 1995 Meeting of Budget Committee
Item 7 - File 100-94-20
Department:
Item:
Amount:
Source of Funds:
Description:
Department of Parking and Traffic (DPT)
Hearing requesting release of reserved funds in the
amount of $206,719 in salaries and $47,928 in fringe
benefits to fund staffing of 17 positions in the DPT
Parking Citation Division for the last six months of the
1994-95 fiscal year.
$254,647
FY 1994-95 DPT Budget, Parking Citation Division
reserve.
On November 1, 1993 the responsibility for processing,
administratively reviewing and adjudicating parking
citations was transferred from the Municipal Court to the
DPT, pursuant to the requirements of State legislation
(A.B. 408). Staff was transferred from the Municipal
Court to the DPT, but compliance with A.B. 408
necessitated 17 additional full time equivalent (FTE)
positions, which were provided in a September, 1993
supplemental appropriation to the FY 1993-94 DPT
budget. The supplemental appropriation was approved
with the requirement that the DPT conduct an analysis of
long-term staffing needs for the newly created Parking
Citation Division, based on an evaluation of actual
experience under the new system.
The DPT submitted the FY 1994-95 budget request
without such a staffing evaluation, because the new
system had not been in operation long enough to provide
workload and productivity data. Therefore, the Board of
Supervisors reserved half of the salary and fringe benefits
for the 17 FTE positions, representing the last six months
of FY1994-95 (1/1/95 - 6/30/95), that had been added to
supplement the transfers from the Municipal Court,
pending submission by DPT of a long-term staffing
analysis to the Budget Committee. The reserve included
$308,455 in salaries and $71,288 in fringe benefits, for a
total of $378,743.
The proposed release of reserve would fund salaries for
these 17 positions in the DPT's Parking Citation Division
for the six months from January to June, 1995. The
required staffing analysis has now been prepared, and is
on file with the Board of Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
17
Memo to Budget Committee
January 11, 1995 Meeting of Budget Committee
The request includes $206,719 in salaries and $47,928 in
fringe benefits, for a total release of $254,647 in reserved
funds. The DPT is requesting release of $124,096 less
than the $378,743 that was reserved, because savings in
other Parking Citation Division salaries and fringe
benefits will cover the balance of funds needed to cover
these 17 positions for the remainder of FY 1994-95 (See
Comment No. 4).
Comments: 1. The DPT has submitted a detailed staffing report, with
data on workload volume and average time per case, by
section (such as administrative hearings, field surveys,
phone inquiries, etc.). As noted above, the report is on file
with the Board of Supervisors.
In general, the DPT reports that the workload volume has
been lower than projected, but the average time per case
has been higher than projected, so that the current
staffing level is appropriate. Some adjustments in staffing
have been made since the Parking Citation Division was
established to make better use of the available staff.
Specifically, two clerks were transferred from the
Administrative Review section to the Direct Customer
Services section, because the changes in the way citations
are handled since the passage of A.B. 408 have created a
high volume of telephone and window inquiries. Another
two clerical positions that had been transferred from the
Municipal Court were deleted in the FY 1994-95 budget
process. In addition, two AA56 Hearing Officer positions
(out of a total of seven) were deleted. One 1367 Special
Assistant position was created to supervise the remaining
five Hearing Officers and one 1406 Sr. Clerk position was
created to provide clerical support to the Hearing Officers,
at approximately the same combined cost as the two
deleted AA56 Hearing Officer positions.
2. Ms. Kane states that the workload of the Parking
Citation Division may decrease over time, as drivers
become familiar with the new system, have fewer
questions and contest fewer parking tickets (in light of the
limitations on grounds for dismissal of tickets). Ms. Kane
advises that the DPT will continue to monitor changes in
workload of the division.
3. Ms. Kathryn Hile of the DPT reports that, since the
administration and adjudication of parking tickets was
transferred to the DPT, parking ticket revenues have
increased substantially. Ms. Hile states that in the first
year of operation (1171/93 - 10/31/94), the Parking Citation
Division collected a total of approximately $45.5 million in
BOARD OF SUPERVISORS
BUDGET ANALYST
IS
Memo to Budget Committee
January 11, 1995 Meeting of Budget Committee
revenues, which is $6.2 million, or approximately 16
percent, more than the $39.3 million that was collected
during the previous twelve month period (11/1/92 -
10/31/93). According to Ms. Hile, several factors
contributed to the increase in revenues, including: (1)
ticket issuance was hindered during much of the 11/1/92 -
10/31/93 period because of broken parking meters; (2) an
amnesty program for parking ticket holders was
implemented at the end of the first period and the
beginning of the second period; (3) provisions of A.B. 408
that make it impossible for drivers to accumulate unpaid
parking tickets and allowed the DPT to limit the grounds
under which tickets can be reduced or dismissed to a set
of specific criteria, thereby increasing full payment of
parking tickets. Although the implementation of A.B. 408
was not the only factor in the increase, DPT officials cite a
14 percent increase in collection rates — the dollars
collected per ticket issued — (comparing FY 1992-93 with
FY 1994-95 to date) as further evidence that the new
system will continue to yield higher revenues than did the
old system.
4. The DPT reports that the Parking Citation Division has
reduced staffing needs, resulting in a one-time savings to
the Department of $100,736 in salaries and $23,360 in
fringe benefits, for a total of $124,096 in reserved funds
that are not needed. Ms. Jocelyn Kane of the DPT states
that the projected one-time savings will be achieved in the
Data Entry section, which does not include any of the 17
positions for which salary and fringe was reserved.
However, the DPT will use the savings to meet salary
obligations within the Parking Citation Division, thereby
reducing the amount of funds needed from reserve. If the
eight Data Entry Operator positions are deleted in the
FY1995-96 budget process, as DPT officials plan to do, the
DPT will need to fund the full salaries of the 17 positions
directly starting in that fiscal year.
During early 1994, the DPT requested Proposition J
approval for contracting out of data entry services in the
Parking Citation Division. Although the Controller
approved the request, the Board of Supervisors did not
take action on the request, after representatives of SEIU
Local 790 objected to the plan. DPT officials continued to
have discussions with the union officials. Ms. Jocelyn
Kane of the DPT states that the union, which represents
the Data Entry Operators, agreed to withdraw its
opposition to contracting out the data entry work,
provided that the DPT transition the effected employees
to other positions.
BOARD OF SUPERVISORS
BUDGET ANALYST
19
Memo to Budget Committee
January 11, 1995 Meeting of Budget Committee
By November 1994, eight 1720 Data Entry Operators in
the Parking Citation Division were transitioned to other
available clerical positions within the DPT. As employees
were transitioned, the DPT began to use the services of
the Bank of America (which already provides lockbox
services to the Parking Citation Division), to carry on the
data entry work that had been performed by transitioned
Data Entry Operators. Ms. Kane advises that this
arrangement has been an interim measure used in order
to avoid delays in citation entry. The cost of this service
(approximately $23,000 per month, or $138,000 to the last
six months of FY 1994-95) is deducted by the Bank of
America from the revenues that the bank credits to the
City's account. Under this arrangement, the DPT saves
salary costs of Data Entry Operators, but the City
receives parking ticket revenues that have been reduced
by approximately $23,000 per month.
Because the Bank of America is compensated through
deductions rather than a direct payment, the DPT did not
need a supplemental appropriation to amend the contract
with the Bank of America to include data entry services.
However, the Budget Analyst recommends that the Board
of Supervisors require the DPT to submit a request for
Proposition J approval of the contract amendment. Ms.
Kane states that the DPT concurs with this
recommendation.
Recommendations: 1. Require the DPT to resubmit a request to contract for
data entry services under Proposition J, which would then
be subject to legislative approval by the Board of
Supervisors. Because the proposed release of reserved
funds does not pertain to data entry staffing or services,
approve the release of the proposed reserved funds at this
time.
2. Direct the Controller to return the $124,096 balance of
reserved funds to the General Fund.
3. Require the DPT to provide another analysis of staffing
needs to the Board of Supervisors by January of 1996, so
that any future reductions in workload can be reflected in
the FY 1996-97 DPT budget. Prior to preparing this
BOARD OF SUPERVISORS
BUDGET ANALYST
20
Memo to Budget Committee
January 11, 1995
analysis, the DPT should develop objective standards for
the amount of time required to perform major tasks, so
that staff performance can be monitored and evaluated
against these standards.
larvey M. Rose
cc: Supervisor Hsieh
Supervisor Alioto
Supervisor Bierman
President Shelley
Supervisor Ammiano
Supervisor Hallinan
Supervisor Kaufman
Supervisor Kennedy
Supervisor Leal
Supervisor Migden
Supervisor Teng
Clerk of the Board
Chief Administrative Officer
Controller
Teresa Serata
Robert Oakes
Ted Lakey
BOARD OF SUPERVISORS
BUDGET ANALYST
21
SPECIAL MEETING
/// BUDGET COMMITTEE
BOARD OF SUPERVISORS
CITY AND COUNTY OF SAN FRANCISCO
hit*
TUESDAY. JANUARY 17. 1995 - 1:30 P.M. ROOM 228, CITY HALL
PRESENT: SUPERVISORS HSIEH, KAUFMAN, BIERMAN
CLERK: MARY L. RED
1. File 101-94-48. [Appropriation, Social Services Department) Ordinance
appropriating $87,273 of Federal Title rVB revenue for contractual services to allow
the Department of Social Services to develop a family support and preservation
program for fiscal year 1994-95. (Controller)
ACTION: Hearing held. RECOMMENDED to full Board meeting of January 17 as
Committee Report.
DOCUMENTS DED"
AUG 2 7
SAN FRANCIJ
PUBLIC LIBR,
Wfr/N
CITY AND COUNTY
Tub Lie Library, (Documents CDept.
ofs^franc^^-. jamludson
40ARD OF SUPERVISORS
BUDGET ANALYST
1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642
January 13, 1995
///
TO: Budget Committee
FROM: •'.' Budget Analyst
DOfN'MrM-PC! nppr
J^N 2 0 7995
SAN FRANCISCO
PUBLIC LIBRARY
SUBJECT: January 17, 1995 Special Meeting of the Budget Committee
Item
File 101-94-48
Department:
Item:
Amount:
Source of Funds:
Description:
Department of Social Services (DSS)
Supplemental Appropriation Ordinance appropriating
$87,273 of Federal Title IVB funds for the Department of
Social Services to develop a Family Support and Preservation
Program.
$87,273
Federal Title IVB funds - through the California State
Department of Social Services (SDSS)
The Board of Supervisors recently approved legislation
approving a one-year plan developed by the DSS, in
accordance with State requirements, for the new Family
Preservation Support Program, which is to be funded by
Federal Title IVB funds provided through the SDSS (File
153-94-2). DSS advises that the plan was developed in
collaboration with a 60-member planning group comprised of
parents, foster parents, community based organizations,
neighborhood groups, advocates, members of the clergy,
foundations, University of California, San Francisco, San
Francisco State University, and the Department of Public
Memo to Budget Committee
January 17, 1995 Special Budget Committee Meeting
Health. The purpose of the Family Preservation Support
Program is to provide support services to families at risk or
in crisis with the objective of either preventing their entry
into the Child Welfare System or reunifying children, already
in outside placement, with their families.
The DSS reports that the Family Preservation Support
Program will be funded by Federal Title IVB funds for a
period of five years. The State has advised DSS that the
amount to be allocated to the City for this purpose for FY
1994-95 is $87,273. DSS advises that the $87,273 will be used
for a planning and development process associated with the
Family Preservation Support Program. Specific Program
services will be developed based on the assessment of need,
which will be conducted as a part of the planning and
development process.
Budget: The proposed initial one-year budget of $87,273 for the
Family Preservation Support Program would be expended as
follows:
Contract Services
San Francisco State University (SFSU)
(for Program planning support)
Program Staff (.33 FTE)
$11,040
Administrative Staff (.10 FTE)
4,979
Fringe Benefits
1,509
Rent
800
Office Supplies
200
Professional Services
10,008
Administrative Overhead
5,247
Miscellaneous
1,200
Asian Perinatal Advocates (for technical
assistance in planning)
Administrative Staff (.03 FTE) $1,096
$34,983
Office Supplies
867
Professional Services
5,000
Miscellaneous
4,000
Mission Housing Development Corp.
(for technical assistance in planning)
Office Supplies
$40
Copying
50
Mileage
30
Professional Services
7,950
Administrative Overhead
1,940
Miscellaneous
953
BOARD OF SUPERVISORS
10,963
10,963
BUDGET ANALYST
Memo to Budget Committee
January 17, 1995 Special Budget Committee Meeting
Comments:
Audrey L. Smith, Inc, (for technical
assistance in planning)
Clerical Staff (.10 FTE)
$1,346
Office Supplies
1,200
Copying
300
Professional Services
17,280
Miscellaneous
1,800
$21,926
Professional Services
Technical Writer ( flat fee rate
for five-year Program plan)
$3,938
Program Evaluation (flat fee rate)
4,500
8,438
Total
$87,273
1. Ms. Anna Cortez of the DSS advises that the DSS modified
its existing contracts with SFSU, Asian Perinatal Advocates,
Mission Housing Development Corp. and Audrey L. Smith,
Inc. to include the provision of the above-noted services.
2. Additionally, Ms. Cortez reports that based on the
recommendation of the program coordinator of the SFSU
contract, Doctor Griffin of SFSU has been selected as the
Technical Writer for the five-year Program plan and Doctor
Gates also of SFSU has been selected to provide the Program
Evaluation services.
Recommendation: Approve the proposed ordinance.
cc: Supervisor Hsieh
Supervisor Alioto
Supervisor Bierman
President Shelley
Supervisor Ammiano
Supervisor Hallinan
Supervisor Kaufman
Supervisor Kennedy
Supervisor Leal
Supervisor Migden
Supervisor Teng
*?,/£*__
Harvey M. Rose
Clerk of the Board
Chief Administrative Officer
Controller
Teresa Serata
Robert Oakes
Ted Lakey
BOARD OF SUPERVISORS
BUDGET ANALYST
p.ol
i/7|ir.
r
CITY AND COUNTY
Tub lie Library, CDocuments 1)evt.
OF SAN FRANCIS^. Jam JudsOtl
BOARD OF SUPERVISORS
'^UDGET ANALYST
1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642
Kfl/I5fl>
January 13, 1995
TO: Budget Committee
FROM: Budget Analyst
SUBJECT: January 17, 1995 Special Meeting of the Budget Committee
DQrn* /itrviTc^ DEPT.
JAN 2 01995
SAN FRANCISCO
PUBLIC LIBRARY
Item
- File 101-94-48
Department:
Item:
Amount:
Source of Funds:
Description:
Department of Social Services (DSS)
Supplemental Appropriation Ordinance appropriating
$87,273 of Federal Title IVB funds for the Department of
Social Services to develop a Family Support and Preservation
Program.
$87,273
Federal Title IVB funds - through the California State
Department of Social Services (SDSS)
The Board of Supervisors recently approved legislation
approving a one-year plan developed by the DSS, in
accordance with State requirements, for the new Family
Preservation Support Program, which is to be funded by
Federal Title IVB funds provided through the SDSS (File
153-94-2). DSS advises that the plan was developed in
collaboration with a 60-member planning group comprised of
parents, foster parents, community based organizations,
neighborhood groups, advocates, members of the clergy,
foundations, University of California, San Francisco, San
Francisco State University, and the Department of Public
Memo to Budget Committee
January 17, 1995 Special Budget Committee Meeting
REVISED
Health. The purpose of the Family Preservation Support
Program is to provide support services to families at risk or
in crisis with the objective of either preventing their entry
into the Child Welfare System or reunifying children, already
in outside placement, with their families.
The DSS reports that the Family Preservation Support
Program will be funded by Federal Title rVB funds for a
period of five years. The State has advised DSS that the
amount to be allocated to the City for this purpose for FY
1994-95 is $87,273. DSS advises that the'$87,273 will be used
for a planning and development process associated with the
Family Preservation Support Program. Specific Program
services will be developed based on the assessment of need,
which will be conducted as a part of the planning and
development process.
Budget: The proposed initial one-year budget of $87,273 for the
Family Preservation Support Program would be expended as
follows:
Contract Services
San Francisco State University (SFSU)
(for Program planning support)
Program Staff (.48 FTE)
$21,040
Administrative Staff (.25 FTE)
4,980
Fringe Benefits
1,510
Rent
800
Office Supplies
200
Photocopying
300
Administrative Overhead
4,563
Miscellaneous
1,590
Asian Perinatal Advocates (for technical
assistance in planning)
Administrative Staff (.03 FTE)
$1,096
Office Supplies
867
Professional Services
5,000
Miscellaneous
4,000
$34,983
Mission Housing Development Corp.
(for technical assistance in planning)
Office Supplies $240
Copying 300
Mileage 30
Professional Services 7,950
Administrative Overhead 1,490
Miscellaneous 953
BOARD OF SUPERVISORS
BUDGET ANALYST
10,963
10,963
Memo to Budget Committee
January 17, 1995 Special Budget Committee Meeting
REVISED
Audrey L. Smith, Inc, (for technical
assistance in planning)
Administrative Staff (.03 FTE)
$1,346
Office Supplies
1,200
Copying
300
Professional Services
17,280
Miscellaneous
1,800
$21,926
Professional Services
Technical Writer ( flat fee rate
for five-year Program plan)
$3,938
Program Evaluation (flat fee rate)
4,500
8,438
Total
$87,273
Comments:
1. Ms. Anna Cortez of the DSS advises that the DSS modified
its existing contracts with SFSU, Asian Perinatal Advocates,
Mission Housing Development Corp. and Audrey L. Smith,
Inc. to include the provision of the above-noted services.
2. Additionally, Ms. Cortez reports that based on the
recommendation of the program coordinator of the SFSU
contract, Doctor Griffin of SFSU has been selected as the
Technical Writer for the five-year Program plan and Doctor
Gates also of SFSU has been selected to provide the Program
Evaluation services.
Recommendation: Approve the proposed ordinance.
^/3^_
Harvey M. Rose
cc: Supervisor Hsieh
Supervisor Alioto
Supervisor Bierman
President Shelley
Supervisor Ammiano
Supervisor Hallinan
Supervisor Kaufman
Supervisor Kennedy
Supervisor Leal
Supervisor Migden
Supervisor Teng
Clerk of the Board
Chief Administrative Officer
Controller
Teresa Serata
Robert Oakes
Ted Lakey
BOARD OF SUPERVISORS
BUDGET ANALYST
//// -±(Z^. DOCUMENTS DEPT
hQ0,0~7 REGULAR MEETING Wf^
BUDGET COMMITTEE AUG 2 1
BOARD OF SUPERVISORS
J/6 I & $ CITY AND COUNTY OF SAN FRANCISCO
WEDNESDAY. JANUARY 18. 1995 - 1:00 P.M. ROOM 228, CITY HALL
PRESENT: SUPERVISORS HSIEH, KAUFMAN, BIERMAN
CLERK: MARY L. RED
1. File 12-95-1. [Impact of Governor's Budget on the City's Budget] Hearing to
consider the impact of the Governor's proposed budget for fiscal year 1995/96 on
the budget of the City and County of San Francisco. (Supervisor Hsieh)
ACTION: Hearing held. Consideration continued to call of chair.
2. File 100-94-19. [Anticipated Supplemental Requests] Hearing to consider
anticipated Supplemental Requests from various departments and the Mayor's
recommendation concerning these requests. (Supervisor Hsieh)
(Continued from 12/14")
ACTION: Hearing held; Continued to January 25.
3. File 97-94-78. [Adult Probation Service Reimbursement Fee] Ordinance amending
Administrative Code by adding Section 8.31-2, authorizing the Adult Probation
Department to collect an administration fee in the amount of $120.00 for the cost
of services rendered in processing petitions. (Adult Probation Department)
(Continued from 1/4/95)
ACTION: RECOMMENDED.
4. File 101-94-33.1. [Appropriation, District Attorney] Ordinance appropriating
$496,889 from the general fund reserve for salaries and fringe benefits to address
underfunding in the District Attorney's Office for fiscal year 1994-95; providing for
ratification of action previously taken; subject of previous budgetary denial.
(Supervisor Alioto)
RE-REFERRED TO COMMITTEE FROM FULL BOARD MEETING OF 12/14/94
ACTION: Continued to January 25 per request of Department.
5. File 101-94-46. [Appropriation, Dept. of Public Works] Ordinance appropriating
and certifying $10,489, Department of Public Works, for Capital Improvement
Project to cover ten percent overage as per Charter Section 7.203, providing for
ratification of action previously taken, for fiscal year 1994-95. RO #94104
(Controller)
ACTION: RECOMMENDED.
6. File 101-94-47. [Appropriation, Dept. of Public Works, $9,578] Ordinance
appropriating and certifying $9,578, Department of Public Works, for Capital
Improvement Project to cover ten percent overage as per Charter Section 7.203,
providing for ratification of action previously taken, for fiscal year 1994-95. RO
#94143 (Controller) .
ACTION: RECOMMENDED.
7. File 170-95-1. [Airport Surety Bond/Loan Program] Resolution authorizing the San
Francisco International Airport ("Airport") to obtain letter of credit lines totaling
up to an aggregate of $2,500,000, which letters of credit will be used to induce
surety bond companies and financial institutions to provide surety bonds and
working capital financing to certain Minority/Women/Small Business Enterprises.
(Supervisors Hsieh, Bierman, Kaufman)
ACTION: RECOMMENDED. Supervisors Hsieh, Bierman, Kaufman added as
sponsors.
8. File 101-91-27.2. [Release of reserved funds, DPW] Hearing requesting release of
reserved funds, Department of Public Works, in the amount of $15,700 to repair
Civic Center Power House, which produces steam to heat City buildings in the
Civic Center area. (Public Works Department)
ACTION: Release of reserved funds in the amount of $15,700 approved. FILED.
9. File 212-95-1. [Mortgage Credit Certificates] Resolution authorizing an
application to the California Debt Limit Allocation Committee to permit the
issuance of mortgage credit certificates. (Supervisor Shelley, Alioto, Hsieh,
Bierman, Kaufman)
ACTION: RECOMMENDED. Supervisors Hsieh, Bierman, Kaufman added as
cosponsors.
10. File 101-94-50. [Supplemental Appropriation, Mayor's Office] Ordinance
appropriating $129,300, Mayor's Office, Peninsula Corridor Joint Powers Board,
from the General Fund Reserve for contractual services to fund installment
payment for San Francisco's share of start-up costs for fiscal year 1994/95. RO
#94154 (Supervisors Hsieh, Bierman, Kaufman)
ACTION: RECOMMENDED. Supervisors Hsieh, Bierman, Kaufman added as
sponsors.
61
CITY AND COUNTY
Public LiBraru, Documents (Dept.
Attn: Jane Hudson
O F SAN FRANCISCO
/pOARD OF SUPERVISORS
BUDGET ANALYST
1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642
January 13, 1995
tL
TO: Budget Committee
FROM: Budget Analyst
SUBJECT: January 18, 1994 Budget Committee Meeting
Item 1 - File 12-95-1
DOC IMCMTS DEPT.
JAN 181995
SAN FRANCISCO
PUBLIC LIBRARY
This item is a hearing to consider the impact of the Governor's proposed
budget for fiscal year 1995-96 on the budget of the City and County of San
Francisco. Mr. Harrington will comment directly to the Budget Committee on the
latest known information concerning this matter.
Memo to Budget Committee
January 18, 1995
Item 2 - File 100-94-19
Note: This item was continued by the Budget Committee at its meeting of
December 14, 1994.
Item: Hearing to consider anticipated supplemental appropriation
requests and Mayor's recommendations.
Amount:
Source of Funds:
Description:
Pending supplemental appropriations totaling $10,768,872
have been identified to date, with other expected requests
being developed by Muni, Public Health and the Department
of Human Resources.
General Fund Reserve
1. The Mayor's Office has provided the following calculation
of the current status of General Fund Reserves:
General Fund Reserve $ 5,605,938
Additional Revenue 11716/94 4,400,000
Public Health Reserve * 2.850.000
Total $12,855,938
* The Public Health Reserve is the result of Mental Health expenditure
savings during the 1993-94 budget year which have been set aside for the
opening of the new Mental Health Facility at San Francisco General
Hospital (i.e. the "R" Facility) during the 1994-95 Fiscal Year.
2. The Mayor's Office has also provided the following list of
existing and expected supplemental appropriations and their
current status:
Recommended
Uses Requests by Mayor Status
District Attorney $1,650,000 $1,650,000 Board
Sheriff-Operations 690,000 660,000 Board
Sheriff-Jail Overcrowding 150,000 150,000 Board
Muni-Shortfall To Be Determined (TBD) TBD Department
Department of Public Health
Mental Health - "R" Facility 2,260,000 2,260,000 Board
Substance Abuse 152,000 152,000 Board
Forensics Nurses 350,000 350,000 Board
Medi-Cal Managed Care 125,000 125,000 Department
Nursing MOU TBD TBD Department
Center for Special Problems 220,000* 220,000* Mayor
* See Comments Section on Center for Special Problems.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 18, 1995
Uses
Requests
Recommended
by Mayor Status
CAO Retirement
$ 55,000
$55,000
Mayor
Police - Automatic Weapons
160,000
160,000
Department
Police - Overtime
600,000
600,000
Department
Court Security
570,000
400,000
Mayor
Payment in Lieu of Taxes (SFHA)
1,000,000
1,000,000
Controller
Zero Base Budget
150,000
TBD
Mayor
Human Resources:
Workers Compensation
Employee Relations Division
275,000
TBD
175,000
TBD
Mayor
Department
Civil Services/Health and Safety
TBD
TBD
Department
Joint Powers Board (JPB)
129,300
129,300
Board
Charter Reform
100,000
100,000
Board
Juvenile Probation
777,487
TBD
Mayor
Public Defender
529,000
TBD
Mayor
Recreation and Park
403,000
TBD
Mayor
Real Estate
299,877
TBD
Mayor
District Attorney-Family Support Bureau 59,700
TBD
Mayor
Chief Administrative Officer
23,508
TBD
Mayor
Total
$10,728,872
$8,186,300
General Fund Remaining
Reserves
$2,127,066
$4,669,638
Comments:
District Attorney - $1,650,000: Of the requested
$1,650,000, $1,153,111 has been approved and $496,889 is
pending before the Budget Committee (see Item 4, File 101-
94-33.1 of this report to the Budget Committee).
Sheriff - $660,000 and $150,000: These items for new jail
and work furlough operations and for jail overcrowding have
been previously approved by the Board of Supervisors.
Mental Health "R" Facility - $2,260,000: This represents
the amount of expenditures that the Department and
Mayor's Office have determined will be necessary to fund
fixtures, furnishings and equipment for the new Mental
Health facility on the SFGH campus to achieve accreditation
approval and open the facility during the current fiscal year.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 18, 1995
Substance Abuse - $152,000: Funding added for treatment
beds during the 1994-95 budget hearings was insufficient to
carry the program through mid January, 1995 as intended by
the Budget Committee.
Forensics Nurses - $350,000: Overspending associated with
the ten hour shifts worked by forensics nurses.
Medi-Cal Managed Care - $125,000: expected current fiscal
year City contribution to the Health Authority established for
the Managed Care Local Initiative. As previously reported,
the total City commitment over three years will be $1.0
million.
Nursing MOU - To be Determined: As of the writing of
this report, the Mayor's Office reports that they have not
been provided with a MOU that has been approved by the
Nurses. However, the Department of Public Health is now
projecting that a provision of the MOU regarding the "1%
pick up" of employee retirement contributions by the City will
cost approximately $500,000 in 1994-95.
Center for Special Problems - $220,000: During the 1994-
95 budget hearings, $400,000 was added to the budget for six
months operation of the Center for Special Problems.
According to the Mayor's Office, the Center for Special
Problems has been operating at a lower cost, with no
decrease in offender program services, and this additional
$220,000 is to fund the program as it is currently operating
for the remainder of the fiscal year. An additional $180,000,
resulting in a total of $400,000, would come from MediCal
funding.
CAO Retirement - $55,000: the Mayor's Office has received
a supplemental appropriation request in this amount for
costs related to the retirement of the Chief Administrative
Officer.
Police - Automatic Weapons - $160,000: 1994-95
expenditures to begin arming Police Officers with automatic
weapons.
Pobce - Overtime - $600,000: The Police Department's
unanticipated overtime expenditures related to the
newspaper strike amounted to approximately $600,000. If
savings are not achieved over the remainder of the fiscal year
to offset this expense, a supplemental appropriation may be
required.
BOARD OF SUPERVISORS
BUDGET ANALYST
4
Memo to Budget Committee
January 18, 1995
Court Security - $400,000: This represents the amount of
expenditure recommended by the Mayor's Office for Court
Security personnel at the Polk and Folsom facility. The
funding would also be use to pay anticipated overtime
expenses related to several upcoming high profile court cases.
Payment in Lieu of Taxes (SFHA) - $1,000,000: The 1994-
95 budget was balanced with the inclusion of total Payment
in Lieu of Taxes (PILOT) revenue in the amount of $1.6
Million. Of this amount, $600,000 was designated as the
PILOT for the current fiscal year, and $1.0 million was for
prior years. The Controller reports that the SFHA has
budgeted the $600,000 PILOT for 1994-95, but not the $1.0
million balance for prior years. Also related are current
negotiations for payment to the City for additional Police
services. The Controller reports that these matters will be
brought before the Board of Supervisors in the near future.
Zero Base Budget - $150,000 (Mayor's Recommendation is
"To be determined"): Pending supplemental appropriation for
cost of the Budget Analyst to perform a second Zero Base
Budget Analysis for the 1995-96 Fiscal Year.
Human Resources: Workers Compensation - $175,000:
Estimated costs for restructuring the Workers Compensation
Division when it is transferred from the Employees
Retirement System to the Department of Human Resources.
Human Resources: Employee Relations Division - "To
Be Determined": The Employee Relations Division (ERD) of
the Human Resources Department reports that a total of 29
Memoranda of Understanding must be negotiated between
now and the end of the Fiscal Year. Each of these separate
MOU may become the subject of arbitration. Consequently,
the ERD anticipates staffing needs and legal assistance for
arbitration cases in an amount that has not yet been
determined. The Department is now preparing a
supplemental appropriation request for submittal to the
Mayor's Office.
Human Resources: Civil Services/Health and Safety -
$430,375: Although the amounts are still to be determined,
HRD expects to submit a supplemental appropriation request
of approximately $430,375 for underfunded salary costs to
pay for existing budgeted positions (estimated at $200,000),
MIS development ($86,875) and health and safety programs
($143,500), which include a new Federally mandated drug
testing program.
BOARD OF SUPERVISORS
BUDGET ANALYST
5
Memo to Budget Committee
January 18, 1995
Joint Powers Board (JPB) - $129,300: This request for
payment of San Francisco's share of the startup costs related
to the Peninsula Corridor Joint Powers Board is pending
before the Budget Committee (see Item 10, File 101-94-50 of
this report to the Budget Committee).
Charter Reform - $100,000: As of the writing of this report,
a motion has been recommended by the Budget Committee to
the full Board of Supervisors to request a supplemental
appropriation for $100,000 to fund support services for the
Select Committee on Charter Reform.
Juvenile Probation - $777,487: To be used for Capital
Improvement Projects and Facilities Maintenance.
Public Defender - $529,000: To be used for salaries and
fringes.
Recreation and Park - $403,000: To be used for salaries
and fringes.
Real Estate - $299,877: To be used for security for sites with
relocated City Hall tenants, excluding the Courts.
District Attorney-Family Support Bureau - $59,700: To
be used as a County match for Equipment.
Chief Administrative Officer - $23,508: To be used to pay
for Association of Bay Area Governments (ABAG) dues.
BOARD OF SUPERVISORS
BUDGET ANALYST
6
Memo to Budget Committee
January 18, 1995
Item 3 - File 97-94-78
NOTE: This item was continued by the Budget Committee at its meeting of
January 4. 1995.
Department: Adult Probation
Item: Ordinance amending Administrative Code by adding Section
8.31-2, authorizing the Adult Probation Department to collect
an administrative fee for the purpose of reimbursing the
County for the actual cost of services rendered.
Description: Under the California Penal Code, after successfully completing
a grant of probation, clients are permitted to submit a petition
for the setting aside of a verdict, which requests the dismissal
of charges against the client, to the Superior Court.
Alternatively, for clients who have committed felonies and
have successfully completed a grant of probation, such clients
may, in certain cases, submit a petition for a change of plea,
which requests that a felony charge be reduced to a
misdemeanor charge. Upon the submission of a petition for the
setting aside of a verdict or for a change of plea, the Adult
Probation Department is required to prepare a dismissal
report for the Superior Court on behalf of the client, which
states the basis for or against the client's request.
The California Penal Code authorizes the collection of fees
from persons who petition for a change of plea or for the setting
aside of a verdict. The Penal Code further provides that this
fee may not exceed $120 per petition and requires that the
Board of Supervisors determine the amount of the fee to reflect
the actual cost of processing petitions.
The proposed ordinance would amend the San Francisco
Administrative Code to authorize the Adult Probation
Department to charge an administrative fee to clients
petitioning for the setting aside of a verdict or for a change of
plea which would reimburse the Department for the costs of
processing petitions and preparing the related dismissal
reports. The Adult Probation Department has proposed that
the fees for processing a petition for a change of plea and for
processing a petition for setting aside a verdict both be set at
$120, which, as noted above, is the maximum amount allowed
by law. The revenues generated through the collection of such
fees would be deposited into the General Fund.
BOARD OF SUPERVISORS
BUDGET ANALYST
7
Memo to Budget Committee
January 18, 1995
The following is a breakdown of the Adult Probation
Department's estimated costs to process petitions and to
prepare the related dismissal reports:
Estimated
Time Needed Hourly
Per Case Wage, inch
Description of Task (in hours) Benefits Total
Initial research, performed by
Clerk Typist 1 $17.04 $17.04
Interview and report preparation
by Senior Probation Officer 4 31.04 124.16
Transcribing, word processing and
copying of report by Transcriber
Typist I 18.66 18.66
TOTAL 6 $159.86
Comments: 1. The Adult Probation Department's costs of $159.86 to
process petitions and prepare the related dismissal reports
exceed the maximum fee of $120 permitted by the State.
2. The Chief Adult Probation Officer has the discretion to
exempt clients from the proposed $120 fee, depending on a
determination as to the client's ability to pay.
3. According to Mr. Roy Ellender, Business Manager for the
Adult Probation Department, in FY 1993-94, the Adult
Probation Department processed 183 petitions to set aside a
verdict or to change a plea and prepared the related dismissal
reports. Based on this amount, the proposed administrative
fee would have generated $21,960 in additional revenues to the
City in FY 1993-94 (183 reports x $120 administrative fee).
However, according to Mr. Ellender, administrative fee
revenues would vary from year to year, depending on the
client's ability to pay the proposed $120 administrative fee and
on the number of petitions filed. The estimated fee revenues
have not been included in the FY 1994-95 budget.
4. Mr. Ellender advises that an Amendment of the Whole,
which will correct various technical inaccuracies contained
within the legislation, will be submitted to the Budget
Committee at its meeting of January 18, 1995.
Recommendation: Approval of the proposed ordinance is a policy matter for the
Board of Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
8
Memo to Budget Committee
January 18, 1995
Item 4 - File 101-94-33.1
Note: This item was rereferred from the December 19, 1994, Board of Supervisors
Meeting.
Department: District Attorney
Item: Supplemental appropriation ordinance for salaries and fringe
benefits; subject of previous budget denial.
Amount: $496,889
Source of Funds: General Fund-General Reserve
Description: As previously reported to the Budget Committee on
November 30, 1994, the District Attorney's Fiscal Year 1994-
95 General Fund budget request for Criminal and Civil
Prosecution and Administration salaries, was reduced by a
total of $957,750, from $10,966,463 to $10,008,713.
At the Budget Committee meeting of November 30, 1994, the
District Attorney requested an additional $1,650,000
including salaries of $1,377,000, fringe benefits of $255,000
and training of $18,000.
Based on the recommendations of the Budget Analyst, the
Budget Committee recommended that the District Attorney
be granted $1,153,111 of the $1,650,000 request, including
salaries of $957,750, fringes of $177,361 and training funds of
$18,000. Based on the Mayor's budget instructions, this
amount fully restored the District Attorney's budget to his
1994-95 budget request. The $1,153,111 request was
subsequently approved by the Board of Supervisors.
The Budget Analyst recommended that the remaining
balance of the $1,650,000 request, or $496,889 be denied. The
Budget Committee, instead, continued the balance of the
District Attorney's request of $496,889, including $419,250 in
salaries and $77,639 in fringe benefits. Further, the Budget
Committee requested that the Budget Analyst verify the
savings that the District Attorney would achieve from his
Weekend Rebooking Program, since the District Attorney
advised the Budget Committee that he would have to
eliminate the Weekend Rebooking Program if the Budget
Committee accepted the recommendations of the Budget
Analyst.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 18, 1995
The Budget Analyst has determined the following
information regarding the Weekend Rebooking Program:
1. The Weekend Rebooking Program is one component
of a three component Expedited Rebooking Program
used by the District Attorney's Office to reduce the
rebooking time period to one court day (approximately
24 hours) from the statutorily mandated two-court-day,
non-expedited system. The other two components of the
Expedited Rebooking Program are (1) Narcotic Cases
Rebooking, whereby the head of the Narcotics Unit
performs rebookings of felony narcotics cases, and (2)
Expedited Weekday Rebooking, whereby on each
weekday, a Principal Attorney in the District Attorney's
Office is detailed to assist in rebooking in order to
achieve the rebooking within 24 hours. The purpose of
the Expedited Rebooking Program is to reduce the
number of County Jail incarcerations.
2. The rebooking activity of the District Attorney's
Office results in as many as fifty percent of defendants
being held on felony charges being released as a result of
the case being discharged (charges are dropped) or the
charges being reduced to a misdemeanor, thus
permitting the defendant to be cited out by the Sheriffs
Office. Rebooking thus results in a reduced number of
incarcerations and the Expedited Rebooking Program
further reduces the number of incarcerations.
3. According to Ms. Bridget Bane of the District
Attorney's Office, between 1987 and 1992 there was a
dedicated Expedited Rebooking Program Unit within the
District Attorney's Office. However, since 1992,
prosecution staff within the District Attorney's Office
have been detailed for service in the Expedited
Rebooking Program. Ms. Bane has provided the Budget
Analyst with staffing data showing that approximately
1.2 FTE positions are dedicated to weekend rebooking
and approximately 1.2 FTE positions are dedicated to
expedited weekday rebooking, for a total of 2.4 FTE
positions, including nonprogram time (training,
vacations, sick leave, etc.). Ms. Bane further reports that
approximately 0.6 of a FTE position is dedicated to
felony narcotics cases in connection with rebooking and
that approximately 0.75 FTE positions provide support
to the Expedited Rebooking Program. Personnel costs for
the attorney and support positions allocated to the
Expedited Rebooking Program are as follows:
BOARD OF SUPERVISORS
BUDGET ANALYST
10
Memo to Budget Committee
January 18, 1995
Title Classification
FTE
Salary at
Top Step
Total Annual
Salarv Costs
Principal Attorney 8180
Legal Secretary II 1460
3.00
0.75
3.75
$98,136
$48,363
$294,408
36.272
$330,680
The total estimated annual cost of the Expedited
Rebooking Program, including $330,680 in salaries and
$60,184 in fringe benefits, is $390,864.
4. However, whether the District Attorney's Office
accomplishes rebooking on an expedited basis within
approximately 24 hours or within the statutory limit of
two court days, the number of rebooking cases remains
the same - the only variable is how quickly the
rebooking occurs. Since the number of cases is the same,
the only difference in the staffing required to perform
rebooking under an expedited or non-expedited process
is the relative efficiency of each system. The Budget
Analyst estimates that the maximum additional cost of
the Expedited Rebooking Program, compared to
rebooking on a non-expedited basis, is $150,000,
including the cost of one FTE Principal Attorney
position. The District Attorney's Office does not concur
with this estimate and states that the additional cost of
the Expedited Rebooking Program is $390,864 as shown
above.
5. The District Attorney's Office has performed an
analysis of the costs avoided in calendar year 1994 due
to Weekend Rebooking Program activities. That analysis
shows that approximately $407,600 in jail overcrowding
fines were avoided by such rebooking. The Budget
Analyst has reviewed that analysis and concurs with
these approximate savings for calendar year 1994.
6. The jail overcrowding fine rate in effect through
November 30, 1994, was $300 per inmate, per day.
Effective December 1, 1994, the rate for jail
overcrowding was increased to $2,500 per inmate, per
day, and is scheduled to increase to $5,000 per inmate
per day in April of 1995. Sergeant Ridgeway of the
Sheriffs Department reports that between October 31,
1994, and January 12, 1995, the City was assessed only
one fine of $300 for jail overcrowding, which occurred in
the month of November, 1994. However, Sergeant
Ridgeway advised that November and December are
typically light months for incarcerations. Sergeant
BOARD OF SUPERVISORS
BUDGET ANALYST
11
Memo to Budget Committee
January 18, 1995
Comments:
Ridgeway has provided the Budget Analyst with a list of
actions taken by the City to alleviate jail overcrowding
(see Attachment).
1. Because this request was the subject of previous
budgetary denial, approval of this request would require a
two-thirds affirmative vote by the Board of Supervisors.
2. As previously stated, the District Attorney's Office
original request of $1,650,000 included salaries of $1,377,000,
$957,750 of which has already been approved by the Board of
Supervisors. The FY 1993-94 revised funding for salaries in
the District Attorney's Office was $11,245,597 ($11,329,642
less $84,045 for two positions deleted as a result of the
Budget Analyst's Zero Based Budget recommendations).
However, the requested amount of $1,377,000 in salaries
would increase the Department's FY 1994-95 funding for
salaries to $11,385,713 ($10,008,713 approved in the FY
1994-95 Budget plus $1,377,000 from the Department's
requested supplemental). Thus, the Department would be
funded $140,116 for salaries in FY 1994-95 in excess of the
amount of its revised FY 1993-94 Budget ($11,385,713 less
$11,245,597).
3. Therefore, as a minimum, the proposed supplemental
appropriation request should be reduced by the amount of
$165,617 ($140,116 in salaries plus $25,501 in fringe
benefits), or from $496,889 to $331,272. The District
Attorney's Office concurs with this reduction.
4. As previously noted, the Budget Analyst estimates that
the additional costs of the Expedited Rebooking Program are
$150,000, including the costs for one Principal Attorney, in
contrast to the District Attorney's Office estimated additional
costs of $390,864.
5. The previous action of the Board of Supervisors, to
approve supplemental funding in the amount of $1,153,111 of
the District Attorney's total $1,650,000 request, including
salaries of $957,750, fringe benefits of $177,361, and training
funds of $18,000, has already fully restored the District
Attorney's budget to his FY 1994-95 budget request which
was submitted consistent with the Mayor's budget
instructions. Except for the Police and Library Departments,
which received voter mandates by the San Francisco
electorate, no other City and County department has received
such a full budget restoration as has been recommended by
the Budget Analyst for the District Attorney. However, the
BOARD OF SUPERVISORS
BUDGET ANALYST
12
Memo to Budget Committee
January 18, 1995
District Attorney's Office maintains that it should be funded
at its revised FY 1993-94 level (see Comment No. 2 above).
Recommendations: 1. Disapprove this request.
2. If the Budget Committee does not concur with the above
recommendation of the Budget Analyst, reduce the proposed
supplemental appropriation request by $165,617, or from
$496,889 to $331,272 in accordance with Comment No. 3
above. The District Attorney's Office concurs with this
recommendation.
BOARD OF SUPERVISORS
BUDGET ANALYST
13
JAN-12-85 THU 14:21
P. 02
Attachment
City and County of San Francisco
OFFICE OF THE SHERIFF
Michael Hennessey
SHERIFF
415-554-7225
Date: Thursday, January 12, 199$
To: Stan Jones
Budget Analyst's Office
San Francisco Board of Supervisors
From: Set. Richard Ridgeway, Financial Services Manager,
Office Of San Francisco Sheriff
Rei Changes That Reduce Jail Population
First of All, I wanted to apologize for not getting this information
to you sooner. Our department is in the process of packing and
being moved, while I have been trying to gather the information that
you requested, obviously, there has been repeated interruptions.
The programs that are on-going, which have an impact on our reducing
jail over crowding are as follows:
a) Bxpansion of SWAP: Allowing more participation,
bj Bxpansion of County Parole: More inmates eligible,
c) Accelerated Probation Reports: Reports processed fasted,
Increase volume.
d) Continuation of Residential Beds: Inmates removed the ja
being assessed by the Sheriff's Department and County Pa
placement.
e) Cite out of all non-violent misdemeanor warrants: Indivi
given a court appearance date, rather than waiting in ja
f) District Attorney re-bookings on Weekends and Evenings:
those individuals from jail, when the District Attorney
to drop the charges,
g) Citation Release: After not meeting the department's
qualification for cite, the individuals are reviewed by
Cite", and if they meet their standards, are cited and r
h) OR* Release on their Own Recognizance, after being revie
and approved by the judge on duty, the individual is rel
i) Bail Commissioner
j) Court Ordered Barly Release: where the inmates serve onl
their sentence.
to
il after
role for
dual
il.
releases
intends
"Super
eleased.
wed by
eased,
y 70% of
ROOM 333, CITY HALL
SAN FRANCISCO, CA 94102
14
FAX 415-554 -7050
Memo to Budget Committee
January 18, 1995
Item 5 - File 101-94-48
Department:
Item:
Amount:
Source of Funds:
Description:
Comments:
Department of Public Works (DPW)
Supplemental appropriation ordinance appropriating $10,489
for a capital improvement project to cover ten percent
overage, in accordance with Charter Section 7.203, and
providing for ratification of action previously taken.
$10,489
Sewer Service Repair and Replacement Fund (funded from
Sewer Service Charges)
The Department of Public Works (DPW) reports that the
proposed supplemental appropriation in the amount of
$10,489 would be used to pay for contract modifications,
which exceeded ten percent of the original contract, for the
Palace of Fine Arts Flooding Control Project. Charter Section
7.203 requires authorization of the Board of Supervisors if
the amount of a contract is increased by more than ten
percent of the original contract amount.
1. The Palace of Fine Arts Flooding Control Project consists
of replacing approximately 1,000 feet of undersized storm
drain along the Palace of Fine Arts parking lot, as well as
removing and replacing existing pumps, controls and other
necessary equipment.
2. A contract in the amount of $134,690 was awarded to the
low bidder, Shaw Pipeline, Inc. Shaw Pipeline, Inc. is not an
MBE or WBE firm. Additional work, which was not
previously included in the contract, was required to complete
the project. The contract modifications, which are outlined
below, were performed by Shaw Pipeline, Inc., at an
additional cost of $23,958.
3. The budget details of this contract overage above ten
percent of the original contract amount for the Palace of Fine
Arts Flooding Control Project are as follows:
Original Contract Amount
Contract Modifications:
Lining of existing damaged sewer pipe
with polyethylene pipe
$134,690
$9,900
BOARD OF SUPERVISORS
BUDGET ANALYST
15
Memo to Budget Committee
January 18, 1995
Removal and replacement of existing
pumps with two non-clog waste water
pumps to prevent clogging and flooding
in Palace of Fine Arts restrooms $7,803
Installation of tamper-proof metal cover
for new electrical control panel to
prevent vandalism, and installation of
additional conduit for future flooding
control 1,238
Additional excavation due to lowering of
new sewer line elevation in order to
avoid conflict with Palace of Fine Arts
water and telephone lines 4,092
Additional six linear feet of pipeline
needed @ approximately $154.17 per
linear foot 925
Subtotal - Contract Modifications $23,958
Revised Contract Amount $158,648
Previously Appropriated Funds for
Contractual Services (including 10%
contingency of $13,469)
Excess of Revised Contract Amount
Over Previously Appropriated Funds
148,159
$10,489
4. As reflected above, a total of $148,159 was previously
appropriated for the original contract amount of $134,690
plus a ten percent contingency of $13,469. The actual
contract costs of $158,648 include contract modifications that
resulted in an increase of $23,958 or 17.8 percent greater
than the original contract amount of $134,690. Therefore, as
previously noted, Charter Section 7.203 requires the
authorization of the Board of Supervisors, since the contract
modifications exceeded ten percent of the original contract
amount.
5. DPW reports that the additional work reflected above has
already begun. Therefore, the proposed ordinance provides
for ratification of action previously taken.
Recommendation: Approve the proposed ordinance.
BOARD OF SUPERVISORS
BUDGET ANALYST
16
Memo to Budget Committee
January 18, 1995
Item 6 - File 101-94-47
Department:
Item:
Amount:
Source of Funds:
Description:
Comments:
Department of Public Works (DPW)
Supplemental appropriation ordinance appropriating $9,578
for a capital improvement project to cover ten percent
overage, in accordance with Charter Section 7.203, and
providing for ratification of action previously taken.
$9,578
Sewer Service Repair and Replacement Fund (funded from
Sewer Service Charges)
The Department of Public Works (DPW) reports that the
proposed supplemental appropriation in the amount of
$9,578 would be used to pay for contract modifications, which
exceeded ten percent of the original contract, for the
Zoological Gardens Sewer Repair Project. Charter Section
7.203 requires authorization of the Board of Supervisors if
the amount of the contract is increased by more than ten
percent of the original contract amount.
1. The Zoological Gardens Sewer Repair Project consists of
the construction of 10-inch and 12-inch diameter Vitrified
Clay Pipe (VCP) sewers, 8-inch and 12-inch diameter
Polyethylene Pipe (PEP) sewers, concrete manholes,
catchbasins and storm water inlets.
2. A contract in the amount of $43,669 was awarded to
Coastal Construction, Inc., an MBE firm. Additional work,
which was not previously included in the contract, was
required to complete the project. The contract modifications,
which are outlined below, were performed by Coastal
Construction, Inc., at an additional cost of $15,375.
3. The budget details of this contract overage above ten
percent of the original contract amount for the Zoological
Gardens Sewer Repair Project are as follows:
Contract Amount
Contract Modifications;
Additional investigation of utility
conflicts; removal of concrete
obstructions and abandoned steel pipe $7,235
$43,669
ROARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 18, 1995
Repair of irrigation lines broken during
excavation for new sewer
Installation
Llama's pen
of screen on fence at
Construction of VCP culvert connection
to new catchbasin in Rhino pen
Excavation of red rock base material in
Kangaroo pen and fine grading at
Kangaroo pen and Rhino pen
Subtotal - Contract Modifications
Revised Contract Amount
Previously Appropriated Funds for
Contractual Services (including
contingency)
Excess of Revised Contract Amount
Over Previously Appropriated Funds
$3,433
1,017
1,064
2.626
$15.375
$59,044
49.466
$9,578
4. As reflected above, a total of $49,466 was previously
appropriated for the original contract amount of $43,669 plus
a contingency of $5,797. The actual contract costs of $59,044
include contract modifications that resulted in a net increase
of $15,375 or 35.2 percent greater than the original contract
amount of $43,669. Therefore, as previously noted, Charter
Section 7.203 requires the authorization of the Board of
Supervisors, since the contract modifications exceeded ten
percent of the original contract amount.
5. DPW reports that the additional work reflected above has
already begun. Therefore, the proposed ordinance provides
for ratification of action previously taken.
Recommendation: Approve the proposed ordinance.
BOARD OF SUPERVISORS
BUDGETJ ANALYST
Memo to Budget Committee
January 18, 1995 Budget Committee Meeting
Item
- File 170-95-1
Department: Airport
Item: Resolution authorizing the San Francisco International
Airport to obtain letter of credit lines totaling up to an
aggregate of up to $2,500,000, which will be used to
encourage surety bond companies and financial institutions
to provide surety bonds and working capital financing to
certain Minority/Women/Small Business Enterprises.
Amount: Up to $2,500,000
Description: On June 21, 1994, the Airports Commission adopted a
resolution authorizing the creation and implementation of a
Minority /Women/Small Business Enterprise (M/VWSBE)
Bonding Program. The purpose of this Program is to assist
M/W/SBE contractors and subcontractors in obtaining surety
bonds and working capital financing to further M/W/SBE
participation in Airport construction projects. Specific
services to be provided to M/W/SBEs include (1) the provision
of training seminars on a regular basis to prepare and assist
M/W/SBEs to meet the requirements of surety bonding
companies, (2) the provision of personalized services
including technical construction and project management
advice and training, financial and administrative services
and business development training, (3) referrals to surety
bonding companies nationwide, (4) training in certain
techniques to strengthen the controls on cash flows and the
management oversight on a job and (5) enhancing the ability
of M/W/SBEs to obtain credit and surety bonds by providing
financing guarantees to surety companies and/or lending
banks.
Mr. Leo Fermin of the Airport advises that the Airport
recently issued a Request for Proposal (RFP) to six banks
who would issue the letters of credit on behalf of the
M/W/SBE firms. The RFP was also advertised in the
investment industry's "Munifacts" wire service. Responses to
the RFP are due on January 19, 1995. According to Mr.
Fermin, the Airport will select one or more of the banks
based on the lowest letter of credit fee and any other
applicable fee charged by the bank(s) for the issuance of
letters of credit.
Mr. Fermin reports that in order for a bank to issue letters of
credit on behalf of the M/W/SBE firms, the Airport must
establish a line of credit with the bank in an amount that
equals the amount of the requested letters of credit.
BOARD OF SUPERVISORS
BUDGET ANALYST
19
Memo to Budget Committee
January 18, 1995 Budget Committee Meeting
Comment:
Recommendation:
According to Mr. Fermin, the Airport currently has sufficient
capital funds budgeted to support $2,500,000 of credit, and no
further appropriation of funds is necessary for this purpose.
Mr. Fermin adds that the Airport would not have to deposit
the $2,500,000 with the bank(s) and, as such, the Airport
would not lose any interest income in connection with these
monies.
Mr. Fermin further reports that he estimates that the fees
which would be charged by the bank(s) in connection with the
issuance of letters of credit on behalf of the M/W/SBE firms
will not exceed $75,000 annually. Mr. Fermin states that
sufficient funds are available in the Airport's FY 1994-95
budget to pay for these costs. As such, payment of these fees
would not have any additional fiscal impact on the Airport's
budget.
Mr. Fermin advises that all certified San Francisco M/W/SBE
firms and all M/W/SBE firms in San Mateo, Alameda, Contra
Costa, Marin and Santa Clara Counties which are registered
with the Human Rights Commission (HRC) are eligible to
participate in the M/W/SBE Bonding Program, which began
in December of 1994. Mr. Fermin notes that as of the writing
of this report, two firms are receiving some technical support
services (not including letters of credit) under this Program.
Approval of the proposed resolution is a policy matter for the
Board of Supervisors.
BOARD OF STTPKRVISORS
BUDGET^NALYST
Memo to Budget Committee
January 18, 1995
Item 8 -File 101-91-27.2
Department: Department of Public Works (DPW)
Item: Requesting release of reserve funds in the amount of $15,700
to repair the Civic Center Powerhouse on Larkin Street,
which produces steam to heat City-owned buildings in the
Civic Center area.
Amount: $15,700
Source of Funds: DPW Special Revenue Fund, Real Property Fund Reserve
Description: In December of 1991, the Board of Supervisors approved a
supplemental appropriation ordinance in the amount of
$200,000 for safety improvements to the Civic Center
Powerhouse, located at 302 Larkin Street. The Civic Center
Powerhouse produces steam in order to heat City Hall, City
Hall Annex (where the new courthouse will be located),
Brooks Hall, Civic Auditorium, the Main Library, the
Department of Public Health office building (101 Grove
Street) and the Emergency Hospital.
Of the $200,000 supplemental appropriation, the Board of
Supervisors placed $160,000 on reserve, pending the
selection of contractors and the MBE/WBE status of the
contractors. In September of 1994, the Budget Committee
approved the release of $20,000 in reserved funds for
engineering costs for the Department of Public Works (DPW)
Bureau of Engineering and for the Real Estate Department,
thereby leaving a balance of $140,000 on reserve.
Recently, the condensate return pipeline in the Civic Center
Powerhouse, which is part of the steam distribution system,
suffered a break and is in need of repair. The pipe repair
work will be performed in-house by DPW staff. In addition,
asbestos must be removed from the pipeline. Through a
competitive bid process, DPW selected a consultant, SCA
Environmental, Inc., an MBE firm, to perform asbestos
abatement consulting services, and a contractor, Synergy
Environmental, Inc., also an MBE firm, to remove the
asbestos. DPW is now requesting the release of $15,700 for
this needed pipe repair and asbestos abatement work. The
$15,700 request would be expended as follows:
BOARD OF SUPERVISORS
BUDGET ANALYST
21
Memo to Budget Committee
January 18, 1995
Contractual Services:
Synergy Environmental, Inc., MBE
Asbestos abatement
SCA Environmental, Inc., MBE
Asbestos abatement consulting
Subtotal - Contractual Services
$4,250
2^250.
$6,500
DPW Bureau of Building Repair (BBR):
Pipe repair work, to be performed by DPW
Steamfitters (104 hrs. @ $54.73 per hr.) 5,700
DPW Bureau of Construction Management
(BCM):
Construction Inspector (32 brs. @ $65/hr.) $2,080
Project Manager (3 hrs. @ $80/hr.) 240
Accountant (2 hrs. @ $45/hr.) 90
Clerk/Secretary (3 hrs. @ $30/hr.) 9_0_
Subtotal - BCM _2,5QQ
Total $14,700
Contingency (6.8%) . l.QQQ
TOTAL FUNDS NEEDED 1,15,700
Recommendation: Approve the release of reserved funds in the amount of
$15,700.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 18, 1995 Budget Committee Meeting
Item 9 - File 212-95-1
Department:
Item:
Mayor's Office of Housing (MOH)
Resolution authorizing an application to the California Debt
Limit Allocation Committee to permit the issuance of
Mortgage Credit Certificates.
Description: The Mortgage Credit Certificate (MCC) Program is designed
to assist first-time homebuyers in purchasing a single-family
residence in San Francisco. The Program is directed towards
households which would not be able to purchase housing
without assistance, such as a mortgage credit certificate.
Specifically, the MCC Program provides assistance to first
time homebuyers by allowing an eligible purchaser to take an
annual credit against Federal income taxes of up to 20
percent of the annual interest payments on a single family
residence. A homebuyer awarded a MCC and eligible for a
tax credit on the interest expense paid on the mortgage,
would still be able to deduct for Federal income tax purposes
the remaining amount of the annual mortgage interest
payment not claimed as credit. By reducing the Federal
income tax burden, the individual is left with more
disposable income with which to cover mortgage payments.
On September 22, 1993, the Board of Supervisors approved a
resolution authorizing the Mayor's Office of Housing to
submit an application to the California Debt Limit Allocation
Committee (CDLAC) for mortgage credit certificates and to
have on deposit, in the City's Home Mortgage Assistance
Trust Surplus Fund, cash in the amount of one percent of the
allocation requested. Submission of applications to the
CDLAC is necessary because the Internal Revenue Service
limits the amount of MCCs that may be issued to local
government agencies within a State during each calendar
year. The CDLAC further requires that an applicant have on
deposit one percent of the amount of the allocation requested.
According to Mr. Joe LaTorre of the Mayor's Office of
Housing, this deposit is required to ensure that the issuance
requirements applicable to mortgage credit certificates are
met by the local issuing agency, including the requirement
that the first mortgage credit certificate be issued within 120
days of receipt of the allocation of mortgage credit certificates
from the State. In October, 1993, the CDLAC approved the
application previously submitted by the City which provided
authorization for the Mayor's Office of Housing to issue
$11,600,000 of either mortgage credit certificates or mortgage
revenue bonds. The City elected to issue mortgage credit
certificates. Mr. LaTorre advises that by electing to issue
BOARD OF SUPERVISORS
BUDGET ANALYST
23
Memo to Budget Committee
January 18, 1995 Budget Committee Meeting
Comments:
mortgage credit certificates, the amount of the allocation
from the CDLAC was increased from $11,600,000 to
$14,500,000, based on the allotment calculation used by the
CDLAC. Since January, 1994, the Mayors Office of Housing
has administered the Mortgage Credit Certificate Program,
assisting approximately 100 low to moderate income
households in purchasing homes in San Francisco.
The proposed resolution would authorize the Mayor's Office
of Housing to submit a second application to the California
Debt Limit Allocation Committee for an allocation of
mortgage credit certificates in the amount of $10,000,000.
The proposed resolution would authorize that $100,000 (1%
of $10,000,000) be held on deposit in connection with the
submission of the application to the CDLAC, and would
authorize the Director of the MOH to certify to CDLAC that
such funds are available. The deposit of $100,000 shall
consist of a restriction of cash in the City's Home Mortgage
Assistance Trust Surplus Fund, established pursuant to the
Home Mortgage Assistance Trust Agreement of 1982. The
Surplus Fund is a fund that was created within the Home
Mortgage Assistance Trust Fund and consists of cash
accumulated from loan repayments by individuals
participating under the City's 1982 First Time Homebuyers
Bond Program.
1. Mr. LaTorre advises that approval of the proposed
resolution by the Board of Supervisors must be received by
the State by no later than February 1, 1995.
Recommendation: Approve the proposed resolution.
BOARD OF SUPERVISORS
BUDGET ANALYST
24
Memo to Budget Committee
January 18, 1995 Budget Committee Meeting
Item
10 - File 101-94-50
Department:
Item:
Amount:
Source of Funds:
Description:
Mayor's Office
Supplemental Appropriation Ordinance appropriating
$129,300 from the General Fund Reserve to fund installment
payment for the City's share of start-up costs of the
Peninsula Corridor Joint Powers Board.
$129,300
General Fund Reserve
The Board of Supervisors previously approved a resolution
ratifying an amendment to the Joint Powers Agreement
Peninsula Corridor Project modifying the formula under
which the Joint Power's Board's administrative costs are
allocated and establishing a formula for apportioning routine
capital costs; rescinding previous Board Resolution No. 538-
94 which gave notice to withdraw from the Joint Powers
Board and urging the Mayor to submit a supplemental
appropriation for $129,300 to make the first of five payments
to cover San Francisco's share of the start-up costs.
On August 20, 1991, the City entered into a Joint Powers
Agreement (JPA) with the San Mateo County Transit District
(SamTrans), and the Santa Clara County Transit District
regarding the Peninsula Corridor Project. The Peninsula
Corridor Project involves the CalTrain route that currently
extends from Gilroy to San Francisco. At that time, a Joint
Powers Board (JPB) was established as the eventual
successor to the California Department of Transportation
(Caltrans) to oversee the CalTrain operator, which is
currently Amtrak.
The JPB consists of nine members, three of which represent
the City and County of San Francisco. One member is an
appointment of the Mayor, one is an appointment of the
Board of Supervisors and one is an appointment of the Public
Transportation Commission (PTC). The JPB provides for the
allocation among the JPB members of the administrative,
capital and operating expenses in connection with the
Peninsula Corridor Project.
Approximately 40 percent of CalTrain's operating costs are
recovered through fares resulting in a 60 percent annual
operating deficit. The annual Federal subsidy is subtracted
from the 60 percent deficit. Based on the amended JPA, the
balance, after subtracting the Federal subsidy is borne by the
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 18, 1995 Budget Committee Meeting
Counties of San Francisco, San Mateo and Santa Clara based
on their respective riderships. San Francisco's current
ridership share is 11.6 percent, San Mateo's is 51 percent and
Santa Clara's share is 37.4 percent.
For FY 1994-95, the total estimated administrative costs for
the JPB, including expenses for contract management, legal
expenses and marketing, are $5 million. Based on San
Francisco's current ridership share of 11.6 percent, San
Francisco's share of these administrative costs is $580,000.
Additionally, under the amended JPA, costs for capital
replacement and enhancement projects, that- are not covered
by outside funding sources (i.e., Federal and State grants) are
snared equally by all the three counties. The Public
Transportation Commission estimates that such costs for FY
1994-95 will total an estimated $700,000. As such, based on
all three counties sharing these costs equally, San Francisco's
share of costs would be approximately $233,333.
Regarding this proposed legislation requesting $129,300, the
JPB began operations in July of 1992. A total of $5,465,539
was required for all start-up costs prior to 1992. Of this
amount, $2,787,425 (51 percent) was paid by San Mateo and
$2,120,629 (38.8 percent) was paid by Santa Clara County.
These percentages were based on the sharing arrangements
at that time. San Francisco has not, as yet, paid for its share
of these start-up costs, San Francisco's share of the
$5,465,539 in original start-up costs is $557,485 (10.2
percent). The three counties have agreed that San Francisco's
share of the start-up costs of $557,485 plus seven percent
interest could be made in incremental payments of $129,300
over the next five years. The proposed supplemental
appropriation request of $129,300 would provide the first
installment payment for San Francisco's share of the start-up
costs for the Peninsula Corridor Joint Powers Board.
BOARD OF SUPERVISORS
BUDGET ANALYST
26
Memo to Budget Committee
January 18, 1995 Budget Committee Meeting
Recommendation: Based on the prior policy decision of the Board of
Supervisors, approve the proposed ordinance.
/Harvey M. Rose
[arvey M. Rose
Supervisor Hsieh
Supervisor Alioto
Supervisor Bierman
President Shelley
Supervisor Ammiano
Supervisor Hallinan
Supervisor Kaufman
Supervisor Kennedy
Supervisor Leal
Supervisor Migden
Supervisor Teng
Clerk of the Board
Chief Administrative Officer
Controller
Teresa Serata
Robert Oakes
Ted Lakey
BOARD OF SUPERVISORS
BUDGET ANALYST
27
5 F I/// CfiUii***- * * WO*) DOCUMENTS DEPT.
REGULAR MEETING fl , , r nn
»l BUDGET COMMITTEE
j. L BOARD OF SUPERVISORS
'/as-/? 5"
SAN FRA
CITY AND COUNTY OF SAN FRANCISCO
WEDNESDAY. JANUARY 25. 1995 - 1:00 P.M. ROOM 228, CITY HALL
MEMBERS: SUPERVISORS HSIEH, KAUFMAN, BIERMAN
CLERK: MARY L. RED
1. File 100-94-19. [Anticipated Supplemental Requests] Hearing to consider
anticipated Supplemental Requests from various departments and the Mayor's
recommendation concerning these requests. (Supervisor Hsieh)
(Continued from 1/18)
ACTION: Consideration continued to February 1.
2. File 101-94-33.1. [Appropriation, District Attorney] Ordinance appropriating
$496,889 from the general fund reserve for salaries and fringe benefits to address
underfunding in the District Attorney's Office for fiscal year 1994-95; providing for
ratification of action previously taken; subject of previous budgetary denial.
(Supervisor Alioto) (Continued from 1/18)
ACTION: Consideration continued to call of the chair.
3. File 101-94-49. [Appropriation, Municipal Court] Ordinance appropriating
$418,502, Municipal Court, of State authorized Special Revenue Funds for
professional services to allow the Trial Courts to upgrade computer equipment for
fiscal year 1994-95. RO #94152. (Controller)
ACTION: Consideration continued to March 1.
4. File 101-94-51. [Appropriation, Department of Public Health] Ordinance
appropriating $151,058, Department of Public Health-Mental Health, from the
General Fund reserve for medical services contracts to continue Substance Abuse
Programs through January 15, 1995; providing for ratification of action previously
taken. RO #94146. (Controller)
ACTION: Hearing held. RECOMMENDED.
5. File 101-94-52. [Appropriation, Department of Public Health] Ordinance
appropriating $350,000, Department of Public Health-Mental Health, to allow the
Department to maintain staffing for Jail Health Services for fiscal year 1994-95.
RO #94145 (Controller)
ACTION: Consideration continued to February 1.
6. File 101-94-53. [Appropriation, Department of Public Health] Ordinance
appropriating $2,256,466, Department of Public Health-Mental Health, for salaries,
fringe benefits, professional and other contractual services, materials and supplies
and equipment to create one (1) position to fund start-up costs for the new mental
health rehabilitation facility for fiscal year 1994-95. (Department of Public Health)
ACTION: Hearing held. Amendment of the Whole reflecting budget analyst
recommendations; adopted. New title. "Ordinance appropriating
$2,252,066, Department of Public Health-Mental Health, for salaries,
fringe benefits, professional and other contractual services, materials
and supplies and equipment to create one (1) position to fund start-up
costs for the new mental health rehabilitation facility for fiscal year
1994-95; placing $130,000 on reserve." RECOMMENDED AS AMENDED.
7. File 102-94-8. [Public Employment, DPH, Add One Position] Ordinance amending
Ordinance No. 293-94 (Annual Salary Ordinance, 1994-95) reflecting the addition of
one position, (Classification 1819 M.I.S. Specialist III) in the Department of Public
Health, CMHS; companion measure to File 101-94-53. (Department of Human
Resources)
ACTION: Hearing held. RECOMMENDED.
8. File 270-93-6.1. [Earthquake Emergency Relief Fund Expenditure] Resolution
approving additional expenditure of $4,860 above the $35,000 placed in reserve in
Resolution 77-94 and released for expenditure in Resolution 1023-94 from the
Mayor's Earthquake Emergency Relief Fund for the services of a technical writer
consultant to modernize and revise the City and County of San Francisco
Emergency Operations Plan. (Also see Files 270-93-6 & 270-93-3.1.) (Mayor's
Office of Emergency Services)
ACTION: RECOMMENDED.
9. File 28-95-1. [Emergency Repair, Alladin Terrace Sewer] Resolution authorizing
the Director of the Department of Public Works to take necessary measures to
protect the health, welfare and property of the citizens of San Francisco by
performing the necessary work to replace structurally inadequate sewers in Alladin
Terrace between Taylor Street and the deadend - $39,610. (Department of Public
Works)
ACTION: RECOMMENDED.
10. File 28-95-2. [Emergency Repair, Broderick Street Sewer] Resolution authorizing
the Director of the Department of Public Works to take necessary measures to
protect the health, welfare and property of the citizens of San Francisco by
performing the necessary work to replace structurally inadequate sewers in
Broderick Street between Washington and Jackson Street - $116,815. (Department
of Public Works)
ACTION: RECOMMENDED.
11. File 28-95-3. [Emergency Repair, Natoma Street Sewer] Resolution authorizing
the Director of the Department of Public Works to take necessary measures to
protect the health, welfare and property of the citizens of San Francisco by
performing the necessary work to replace structurally inadequate sewers in Natoma
Street between Seventh and Eight Streets - $118,305. (Department of Public Works)
ACTION: RECOMMENDED.
12. File 170-95-2. [Sewer Revenue Bonds] Resolution declaring the intent of the City
and County of San Francisco to reimburse certain expenditures from proceeds of
future indebtedness; authorizing the Chief Administrative Officer to develop a plan
of finance; and approving and ratifying previous actions. (Chief Administrative
Officer)
ACTION: Amendment of the Whole adopted. New title: "Resolution declaring the
intent of the City and County of San Francisco to reimburse certain
expenditures from proceeds of future indebtedness; authorizing the
Chief Administrative Officer to develop a plan of finance."
RECOMMENDED AS AMENDED.
13. File 172-94-47. [Competitive Bidding of Contracts over $1 million] Hearing to
review contracts valued over one million dollars not competitively bid. (Supervisor
Alioto)
ACTION: Consideration continued to March 1.
CITY AND COUNTY
OF SAN FRANCISC
£ity Report
BOARD OF SUPERVISORS
BUDGET ANALYST
1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642
January 23, 1995
TO: Budget Committee
FROM: Budget Analyst
SUBJECT: January 25, 1995 Budget Committee Meeting
Item 1 - File 100-94-19
Note: This item was continued by the Budget Committee at its meeting of
January 18, 1995.
Item: Hearing to consider anticipated supplemental appropriation
requests and Mayor's recommendations.
Amount:
Pending supplemental appropriations totaling $10,728,872
have been identified to date, with other expected requests
being developed by the Municipal Railway and the
Department of Public Health. The Budget Committee has
requested that a letter be sent to the Mayor in order to obtain
information as to the amount of the current estimated
budgetary shortfalls of these two departments.
Source of Funds: General Fund Reserve
Description:
1. The Mayor's Office has provided the following calculation
of the current status of General Fund Reserves:
General Fund Reserve $ 5,605,938
Additional Revenue 11716/94 4,400,000
Public Health Reserve * 2.850.000
Total $12,855,938
* The Public Health Reserve is the result of Mental Health expenditure
savings during the 1993-94 budget year which have been set aside for the
opening of the new Mental Health Facility at San Francisco General
Hospital (i.e. the "R" Facility) during the 1994-95 Fiscal Year.
Memo to Budget Committee
January 25, 1995
2. The Mayor's Office has also provided the following list of
existing and expected supplemental appropriations and their
current status:
Recommended
Uses
Requests
by Mayor
Status
District Attorney
$1,650,000*
$1,650,000*
Board
Sheriff-Operations
690,000
660,000
Board
Sheriff-Jail Overcrowding
150,000
150,000
Board
Muni-Shortfall To Be Determined (TBD) TBD
Department
Department of Public Health
Mental Health - "FT Facility
Substance Abuse
Forensics Nurses
Medi-Cal Managed Care
Nursing MOU
2,260,000
152,000
350,000
125,000
TBD
2,260,000
152,000
350,000
125,000
TBD
Board
Board
Board
Department
Department
Center for Special Problems
220,000"
220,000*
k Mayor
CAO Retirement
55,000
55,000
Mayor
Police - Automatic Weapons
160,000
160,000
Department
Police - Overtime
600,000
600,000
Department
Court Security
570,000
400,000
Mayor
Payment in Lieu of Taxes (SFHA)
1,000,000
1,000,000
Controller
Zero Base Budget
150,000
TBD
Mayor
Human Resources:
Workers Compensation
Employee Relations Division
275,000
TBD
175,000
TBD
Mayor
Department
Civil Services/Health and Safety
TBD
TBD
Department
Joint Powers Board (JPB)
129,300
129,300
Board
Charter Reform
100,000
100,000
Board
Juvenile Probation
777,487
TBD
Mayor
Public Defender
529,000
TBD
Mayor
Recreation and Park
403,000
TBD
Mayor
Real Estate
299,877
TBD
Mayor
District Attorney-Family Support Bureai
i 59,700
TBD
Mayor
Chief Administrative Officer
23,508
TBD
Mayor
Total
$10,728,872 $8,186,300
General Fund Remaining Reserves $2,127,066 $4,669,638
* See Comments Section on District Attorney.
** See Comments Section on Center for Special Problems.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 25, 1995
Comments:
District Attorney - $1,650,000: Of the requested
$1,650,000, $1,153,111 has been approved and $496,889 is
pending before the Budget Committee (see Item 2, File 101-
94-33.1 of this report to the Budget Committee).
Sheriff - $660,000 and $150,000: These items for new jail
and work furlough operations and for jail overcrowding have
been previously approved by the Board of Supervisors.
Mental Health "R" Facility - $2,260,000: This represents
the amount of expenditures that the Department and
Mayor's Office have determined will be necessary to fund
fixtures, furnishings and equipment for the new Mental
Health facility on the SFGH campus to achieve accreditation
approval and open the facility during the current fiscal year.
Substance Abuse - $152,000: Funding added for treatment
beds during the 1994-95 budget hearings was insufficient to
carry the program through mid January, 1995 as intended by
the Budget Committee.
Forensics Nurses - $350,000: Overspending associated with
the ten hour shifts worked by forensics nurses.
Medi-Cal Managed Care - $125,000: expected current fiscal
year City contribution to the Health Authority established for
the Managed Care Local Initiative. As previously reported,
the total City commitment over three years will be $1.0
million. '
Nursing MOU - To be Determined: As of the writing of
this report, the Mayor's Office reports that they have not
been provided with a MOU that has been approved by the
Nurses. However, the Department of Public Health is now
projecting that a provision of the MOU regarding the "1%
pick up" of employee retirement contributions by the City will
cost approximately $500,000 in 1994-95.
Center for Special Problems - $220,000: During the 1994-
95 budget hearings, $400,000 was added to the budget for six
months operation of the Center for Special Problems.
According to the Mayor's Office, the Center for Special
Problems has been operating at a lower cost, with no
decrease in offender program services, and this additional
$220,000 is to fund the program as it is currently operating
for the remainder of the fiscal year. An additional $180,000,
resulting in a total of $400,000, would come from MediCal
funding.
BOARD OF SUPERVISORS
BUDGET ANALYST
3
Memo to Budget Committee
January 25, 1995
CAO Retirement - $55,000: the Mayor's Office has received
a supplemental appropriation request in this amount for
costs related to the retirement of the Chief Administrative
Officer.
Police - Automatic Weapons - $160,000: 1994-95
expenditures to begin arming Police Officers with automatic
weapons.
Police - Overtime - $600,000: The Police Department's
unanticipated overtime expenditures related to the
newspaper strike amounted to approximately $600,000. If
savings are not achieved over the remainder of the fiscal year
to offset this expense, a supplemental appropriation may be
required.
Court Security - $400,000: This represents the amount of
expenditure recommended by the Mayor's Office for Court
Security personnel at the Polk and Folsom facility. The
funding would also be use to pay anticipated overtime
expenses related to several upcoming high profile court cases.
Payment in Lieu of Taxes (SFHA) - $1,000,000: The 1994-
95 budget was balanced with the inclusion of total Payment
in Lieu of Taxes (PILOT) revenue in the amount of $1.6
Million. Of this amount, $600,000 was designated as the
PILOT for the current fiscal year, and $1.0 million was for
prior years. The Controller reports that the SFHA has
budgeted the $600,000 PILOT for 1994-95, but not the $1.0
million balance for prior years. Also related are current
negotiations for payment to the City for additional Police
services. The Controller reports that these matters will be
brought before the Board of Supervisors in the near future.
Zero Base Budget - $150,000 (Mayor's Recommendation is
"To be determined"): Pending supplemental appropriation for
cost of the Budget Analyst to perform a second Zero Base
Budget Analysis for the 1995-96 Fiscal Year.
Human Resources: Workers Compensation - $175,000:
Estimated costs for restructuring the Workers Compensation
Division when it is transferred from the Employees
Retirement System to the Department of Human Resources.
Human Resources: Employee Relations Division - "To
Be Determined": The Employee Relations Division (ERD) of
the Human Resources Department reports that a total of 29
Memoranda of Understanding must be negotiated between
BOARD OF SUPERVISORS
BUDGET ANALYST
4
Memo to Budget Committee
January 25, 1995
now and the end of the Fiscal Year. Each of these separate
MOU may become the subject of arbitration. Consequently,
the ERD anticipates staffing needs and legal assistance for
arbitration cases in an amount that has not yet been
determined. The Department is now preparing a
supplemental appropriation request for submittal to the
Mayor's Office.
Human Resources: Civil Services/Health and Safety -
$430,375: Although the amounts are still to be determined,
HRD expects to submit a supplemental appropriation request
of approximately $430,375 for underfunded salary costs to
pay for existing budgeted positions (estimated at $200,000),
MIS development ($86,875) and health and safety programs
($143,500), which include a new Federally mandated drug
testing program.
Joint Powers Board (JPB) - $129,300: As of the writing of
this report, this request for payment of San Francisco's share
of the startup costs related to the Peninsula Corridor Joint
Powers Board is pending before the Board of Supervisors.
Charter Reform - $100,000: As of the writing of this report,
a motion has been recommended by the Budget Committee to
the full Board of Supervisors to request a supplemental
appropriation for $100,000 to fund support services for the
Select Committee on Charter Reform.
Juvenile Probation - $777,487: To be used for Capital
Improvement Projects and Facilities Maintenance.
Public Defender - $529,000: To be used for salaries and
fringes.
Recreation and Park - $403,000: To be used for salaries
and fringes.
Real Estate - $299,877: To be used for security for sites with
relocated City Hall tenants, excluding the Courts.
District Attorney-Family Support Bureau - $59,700: To
be used as a County match for Equipment.
Chief Administrative Officer - $23,508: To be used to pay
for Association of Bay Area Governments (ABAG) dues.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 25, 1995
Item 2 - File 101-94-33.1
Note: This item was continued at the January 18, 1995, Budget Committee
Meeting.
Department:
Item:
Amount:
Source of Funds:
Description:
District Attorney
Supplemental appropriation ordinance for salaries and fringe
benefits; subject of previous budget denial.
$496,889
General Fund-General Reserve
As previously reported to the Budget Committee on
November 30, 1994, the District Attorney's Fiscal Year 1994-
95 General Fund budget request for Criminal and Civil
Prosecution and Administration salaries, was reduced by a
total of $957,750, from $10,966,463 to $10,008,713.
At the Budget Committee meeting of November 30, 1994, the
District Attorney requested an additional $1,650,000
including salaries of $1,377,000, fringe benefits of $255,000
and training of $18,000.
Based on the recommendations of the Budget Analyst, the
Budget Committee recommended that the District Attorney
be granted $1,153,111 of the $1,650,000 request, including
salaries of $957,750, fringes of $177,361 and training funds of
$18,000. Based on the Mayor's budget instructions, this
amount fully restored the District Attorney's budget to his
1994-95 budget request. The $1,153,111 request was
subsequently approved by the Board of Supervisors.
The Budget Analyst recommended that the remaining
balance of the $1,650,000 request, or $496,889 be denied. The
Budget Committee, instead, continued the balance of the
District Attorney's request of $496,889, including $419,250 in
salaries and $77,639 in fringe benefits. Further, the Budget
Committee requested that the Budget Analyst verify the
savings that the District Attorney would achieve from his
Weekend Rebooking Program, since the District Attorney
advised the Budget Committee that he would have to
eliminate the Weekend Rebooking Program if the Budget
Committee accepted the recommendations of the Budget
Analyst.
BOARD OF SUPERVISORS
BUDGET ANALYST
6
Memo to Budget Committee
January 25, 1995
The Budget Analyst has determined the following
information regarding the Weekend Rebooking Program:
1. The Weekend Rebooking Program is one component
of a three component Expedited Rebooking Program
used by the District Attorney's Office to reduce the
rebooking time period to one court day (approximately
24 hours) from the statutorily mandated two-court-day,
non-expedited system. The other two components of the
Expedited Rebooking Program are (1) Narcotic Cases
Rebooking, whereby the head of the Narcotics Unit
performs rebookings of felony narcotics cases, and (2)
Expedited Weekday Rebooking, whereby on each
weekday, a Principal Attorney in the District Attorney's
Office is detailed to assist in rebooking in order to
achieve the rebooking within 24 hours. The purpose of
the Expedited Rebooking Program is to reduce the
number of County Jail incarcerations.
2. The rebooking activity of the District Attorney's
Office results in as many as fifty percent of defendants
being held on felony charges being released as a result of
the case being discharged (charges are dropped) or the
charges being reduced to a misdemeanor, thus
permitting the defendant to be cited out by the Sheriffs
Office. Rebooking thus results in a reduced number of
incarcerations and the Expedited Rebooking Program
further reduces the number of incarcerations.
3. According to Ms. Bridget Bane of the District
Attorney's Office, between 1987 and 1992 there was a
dedicated Expedited Rebooking Program Unit within the
District Attorney's Office. However, since 1992,
prosecution staff within the District Attorney's Office
have been detailed for service in the Expedited
Rebooking Program. Ms. Bane has provided the Budget
Analyst with staffing data showing that approximately
1.2 FTE positions are dedicated to weekend rebooking
and approximately 1.2 FTE positions are dedicated to
expedited weekday rebooking, for a total of 2.4 FTE
positions, including nonprogram time (training,
vacations, sick leave, etc.). Ms. Bane further reports that
approximately 0.6 of a FTE position is dedicated to
felony narcotics cases in connection with rebooking and
that approximately 0.75 FTE positions provide support
to the Expedited Rebooking Program. Personnel costs for
the attorney and support positions allocated to the
Expedited Rebooking Program are as follows:
BOARD OF SUPERVISORS
BUDGET ANALYST
7
Memo to Budget Committee
January 25, 1995
Title Classification
FTE
Salary at
Top SteD
Total Annual
Salary Costs
Principal Attorney 8180
Legal Secretary II 1460
3.00
0.75
3.75
$98,136
$48,363
$294,408
36.272
$330,680
The total estimated annual cost of the Expedited
Rebooking Program, including $330,680 in salaries and
$60,184 in fringe benefits, is $390,864.
4. However, whether the District Attorney's Office
accomplishes rebooking on an expedited basis within
approximately 24 hours or within the statutory limit of
two court days, the number of rebooking cases remains
the same - the only variable is how quickly the
rebooking occurs. Since the number of cases is the same,
the only difference in the staffing required to perform
rebooking under an expedited or non-expedited process
is the relative efficiency of each system. The Budget
Analyst estimates that the maximum additional cost of
the Expedited Rebooking Program, compared to
rebooking on a non-expedited basis, is $150,000,
including the cost of one FTE Principal Attorney
position. The District Attorney's Office does not concur
with this estimate and states that the additional cost of
the Expedited Rebooking Program is $390,864 as shown
above.
5. The District Attorney's Office has performed an
analysis of the costs avoided in calendar year 1994 due
to Weekend Rebooking Program activities. That analysis
shows that approximately $407,600 in jail overcrowding
fines were avoided by such rebooking. The Budget
Analyst has reviewed that analysis and concurs with
these approximate savings for calendar year 1994.
6. The jail overcrowding fine rate in effect through
November 30, 1994, was $300 per inmate, per day.
Effective December 1, 1994, the rate for jail
overcrowding was increased to $2,500 per inmate, per
day, and is scheduled to increase to $5,000 per inmate
per day in April of 1995. Sergeant Ridgeway of the
Sheriffs Department reports that between October 31,
1994, and January 12, 1995, the City was assessed only
one fine of $300 for jail overcrowding, which occurred in
the month of November, 1994. However, Sergeant
Ridgeway advised that November and December are
typically light months for incarcerations. Sergeant
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 25, 1995
Comments:
Ridgeway has provided the Budget Analyst with a list of
actions taken by the City to alleviate jail overcrowding
(see Attachment).
1. Because this request was the subject of previous
budgetary denial, approval of this request would require a
two-thirds affirmative vote by the Board of Supervisors.
2. As previously stated, the District Attorney's Office
original request of $1,650,000 included salaries of $1,377,000,
$957,750 of which has already been approved by the Board of
Supervisors. The District Attorney's Office has stated that its
objective is to have its FY 1994-95 budget increased to the
level of the FY 1993-94 revised budget level. The FY 1993-94
revised funding for salaries in the District Attorney's Office
was $11,245,597 ($11,329,642 less $84,045 for two positions
deleted as a result of the Budget Analyst's Zero Based Budget
recommendations). However, the requested amount of
$1,377,000 in salaries would increase the Department's FY
1994-95 funding for salaries to $11,385,713 ($10,008,713
approved in the FY 1994-95 Budget plus $1,377,000 from the
Department's requested supplemental). Thus, the
Department would be funded $140,116 for salaries in FY
1994-95 in excess of the amount of its revised FY 1993-94
Budget ($11,385,713 less $11,245,597).
3. Therefore, since the District Attorney's Office has advised
the Budget Analyst that its objective is to have its FY 1994-
95 budget increased to the level of the FY 1993-94 revised
budget level, as a minimum, the proposed supplemental
appropriation request should be reduced by the amount of
$165,617 ($140,116 in salaries plus $25,501 in fringe
benefits), or from $496,889 to $331,272. The District
Attorney's Office concurs with this reduction.
4. As previously noted, the Budget Analyst estimates that
the additional costs of the Expedited Rebooking Program are
$150,000, including the costs for one Principal Attorney, in
contrast to the District Attorney's Office estimated additional
costs of $390,864.
5. The previous action of the Board of Supervisors, to
approve supplemental funding in the amount of $1,153,111 of
the District Attorney's total $1,650,000 request, including
salaries of $957,750, fringe benefits of $177,361, and training
funds of $18,000, has already fully restored the District
Attorney's budget to his FY 1994-95 budget request which
was submitted consistent with the Mayor's budget
instructions. Except for the Police and Library Departments,
BOARD OF SUPERVISORS
BUDGET ANALYST
9
Memo to Budget Committee
January 25, 1995
which received voter mandates by the San Francisco
electorate, no other City and County department has received
such a full budget restoration as has been recommended by
the Budget Analyst for the District Attorney.
Recommendations: 1. Disapprove this request.
2. If the Budget Committee does not concur with the above
recommendation of the Budget Analyst, reduce the proposed
supplemental appropriation request by $165,617, or from
$496,889 to $331,272 in accordance with Comment No. 3
above. The District Attorney's Office concurs with this
recommendation.
BOARD OF SUPERVISORS
BUDGET ANALYST
10
JAN- 12-95 THU 14:21
Attachment
City and County of San Francisco
OFFICE OF THE SHERIFF
Michael Hennessey
SHERIFF
415-554- 7225
Date; Thursday, January 12, 199£
To: Stan Jones
Budget Analyst's Office
San Francisco Board of Supervisors
From; Set, Richard Ridgeway, Financial Services Manager,
Office Of San Francisco Sheriff
Re: Changes That Reduce Jail Population
First of all, I wanted to apologize for not getting this information
to you sooner. Our department is in the process of packing and
being moved, while I have been trying to gather the information that
you requested. Obviously, there has been repeated interruptions.
The programs that are on-going, which have an impact on our reducing
jail over crowding are as follows:
c)
d)
• )
n
h)
Bxpansion of SWAP: Allowing more participation.
Expansion of County Parole: More inmates eligible,
Accelerated Probation Reports: Reports processed fasted
increase volume.
Continuation of Residential Beds: Inmates removed the 1
being assessed by the Sheriff's Department and County P
placement ,
Cite out of all non-violent misdemeanor warrants: Indiv
given a court appearance date, rather than waiting in j
District Attorney re-bookings on Weekends and Evenings:
those individuals from jail, when the District Attorney
to drop the charges.
Citation Release: After not meeting the department's
qualification for cite, the individuals are reviewed by
Cite", and if they meet their standards, are cited and
OR: Release on their Own Recognizance, after being revi
and approved by the judge on duty, the individual is re
Bail Commissioner
Court Ordered Barly Release: where the inmates serve on
their sentence.
, to
ail after
arole for
idual
ail ,
releases
Intends
"Super
released,
ewed by
leased,
ly 70% of
ROOM 333. CITY HALL
SAN FRANCISCO, CA 94102
fomstnl k'/dvr
11
FAX 415-554-7050
Memo to Budget Committee
January 25, 1995 Budget Committee Meeting
Item 3 - File 101-94-49
Department:
Item:
Amount:
Source of Funds:
Description:
Municipal Court
Ordinance appropriating $418,502, for professional services
to allow the Municipal Court to upgrade computer equipment
for Fiscal Year 1994-95.
$418,502
State-Authorized Automation Fund
The proposed ordinance would appropriate a total of
$418,502 to the Municipal Court, including $378,502 for the
purchase of a portion of the software, equipment, installation
services, and training needed to upgrade and complete a
computer network operated by the Municipal Court for
tracking and processing moving traffic violation cases, and
$40,000 for an initial study to develop an overall automation
plan for the Trial Courts (Municipal and Superior Courts)
together when they move to the new San Francisco
courthouse, which is expected to be completed in June of
1997.
Funding for these items is available from the State-
Authorized Automation Fund, which is a locally-controlled
fund established in 1991 to provide funds for automation of
San Francisco's court functions. The City's Automation Fund
receives deposits of 2 percent of criminal fines and forfeitures
from cases in the City's Courts. The balance of the
Automation Fund, as of January 20, 1995, was $1,375,457. If
this appropriation is approved, the remaining balance would
be $956,955. Of the $418,502, requested in this proposed
ordinance, approximately $60,000 is expected to be
reimbursed to the City's Automation Fund directly from
State FY 1995-96 budget allocations for Trial Court funding
after July 1, 1995 (See Comments below).
Regarding the computer network upgrade, establishment of
the moving violations computer system was begun in FY
1992-93 when, under State law, enforcement of parking
citations was separated from other traffic violations and
moved from the Municipal Court to the Department of
Parking and Traffic (DPT). The requested computer upgrade
would allow the Municipal Court to separate the moving
violations databases from the parking databases, and would
finalize the transfer to DPT of the IBM computer system,
now used for the City's parking violations enforcement. The
proposed computer network upgrade would also allow for
BOARD OF SUPERVISORS
BUDGET ANALYST
12
Memo to Budget Committee
January 25, 1995 Budget Committee Meeting
access to traffic case information and data by other public
agencies including the Police Department, District Attorney,
and State Department of Motor Vehicles, and for
establishment of automated E-mail and document transfer
systems within the Municipal Court.
Regarding the proposed automation study, the study is to
evaluate the Trial Courts' (Municipal and Superior Courts)
existing case management systems, assess technology needs,
determine the feasibility of modifying the existing systems,
and prepare an initial automation plan to meet the Trial
Courts' needs in the new courthouse. One of the goals of the
automation process is to establish a unified case management
system for the Trial Courts. A contract in the amount of
$40,000 to conduct this initial study has been awarded to the
National Center for State Courts (NCSC), a non-profit
agency. According to Mr. Ron Ho of the Municipal Court
Computer Systems Division, NCSC is a recognized expert in
the areas of court technology and court information systems,
and is used by court systems nationwide for this purpose.
The expenditures proposed under this ordinance, including
both the computer network upgrade for the Municipal Court,
and the overall automation study for the Trial Courts, have
been approved by the Electronic Information Processing
Steering Committee (EIPSC).
Budget: Computer network upgrade (CINCOM, Inc.) $348,850
Sales tax @ 8.5% , 29.652
Sub-total $378,502
Automation study by NCSC (flat fee) 40.000
Total $418,502
Comment: 1. The total cost of hardware, software, installation and
training for the moving violation computer system for the
Municipal Court is approximately $1,090,000. This system is
being funded with $358,502 ($378,502 requested less $20,000
reimbursement described below) as included in the proposed
ordinance, plus $730,590 directly from the State as part of
the San Francisco Trial Court's proposed State budget for FY
1995-96. According to the Controller's Office, the $730,590 in
State funds have been approved by the State Trial Courts
Budgeting Commission, and will be available after July 1,
1995. According to Mr. Ron Ho of the Municipal Court, of
this $730,590 in State funds, approximately $20,000 for
software and communications equipment will be used to
reimburse the City's Automation Fund that is the source of
funds for the proposed subject ordinance. The remaining
$710,590 ($730,590 less $20,000) is for the purchase of
BOARD OF SUPERVISORS
BUDGET ANALYST
13
Memo to Budget Committee
January 25, 1995 Budget Committee Meeting
computer hardware and other equipment and for hiring
programming personnel for the moving violations system
which are not part of the proposed subject request. All of
these items are detailed in the attached memo from Mr. Ho.
2. The San Francisco Trial Court's proposed State budget for
FY 1995-96 also includes $66,350 for the study of the Trial
Courts' automation needs in the new courthouse. This item
has also been approved and funding will be available from
the State as of July 1, 1995. According to Mr. Ho, of this
$66,350 in State funds, an amount of $40,000 will be used to
reimburse the City's Automation Fund. The remaining
$26,350 ($66,350 less $40,000) in State funding approved for
the automation study will be available for further study, and
for more detailed planning of automation systems for the new
courthouse as needed, depending on the results of the initial
work by NCSC, according to Mr. Ho.
3. The attached memo from Mr. Ho notes that $40,000 for
the automation needs study and $20,000 for computer
software, for a total of $60,000, will be reimbursed to the
City's Automation Fund from the FY 1995-96 State allocation
of funding for Trial Courts. These funds ($60,000) will
therefore be deposited to the Automation Fund and will be
available, subject to review and appropriation by the Board of
Supervisors, for future automation needs by the Trial Courts
after July 1, 1995.
4. According to Mr. Ho, the monies for items that will be
reimbursed by the State after July 1, 1995 are being
requested from the City's Automation Fund at this time so
that the Courts can start the computer upgrade in sufficient
time to prepare for the final transfer of the parking violations
function to DPT, planned for July 1995, and, in the case of
the automation study, so that the study can be carried out in
a timely manner in connection with the architectural design
and construction plans for the new courthouse, which are
currently being developed.
5. In summary, the proposed ordinance would appropriate
$418,502 from the City's State-Authorized Automation Fund
to the Municipal Court for a computer network upgrade and
an automation study, of which $60,000 will subsequently be
reimbursed by the State to the City's Automation Fund from
the Trial Courts' FY 1995-96 Budget after July 1, 1995. The
net reduction, after reimbursement, to the City's Automation
Fund would be $358,502 ($418,502 requested less $60,000
reimbursed), and the net balance in the City's Automation
BOARD OF SUPERVISORS
BUDGET ANALYST
14
Memo to Budget Committee
January 25, 1995 Budget Committee Meeting
Fund, including the reimbursement, would be $1,016,955
($1,375,457 starting balance less $358,502 net spending).
Recommendation: Approve the proposed ordinance.
BOARD OF SUPERVISORS
BUDGET ANALYST
15
sf mund or, oomputer d i •_< 95539371
Municipal Court of San Francisco
Computer Systems Division
850 Bryant Street, Room 101
San Francisco, CA 94103
(415) 553-9749
January 23, 1995
TO: Peg Stevenson, Budget Analyst Office
FROM: Ron Ho
SUBJECT: Clarification of Supplemental Request
Thank you for your considerations and help in bringing this matter to the board. As we
discussed the $40,000 requested for National Center of State Courts study will be reimbursed
by the State. The original request from the State was for $66,350 for a five part study. The
request was submitted to the State last year. The Courts and NCSC agreed to a do only Part
1/2 for the initial study.for $40,000.00
The request for the CINCOM products does not conflict with the State request in its entirety.
The State Funding requests cover the following;
CPU/Hardware $464,000.00
A Midrange CPU with peripherals including Disk Storage arrays, tape backup, line
printers, workstations, open systems (UNIX based) support software, applications
development software, and network support software to replace the IBM Mainframe.
The size and footprint of the CPU would be downsized from the IBM system. This
system would provide all of the necessary compute power to adequately support the
moving citation processing system. It also has to be able to interconnect to other
existing CPUs within the Court system for the purposes of inforrnation exchange.
Software $ 20,000.00
Application Development Software to support the Moving Citation System. This is to
include the necessary licenses to run the Operating System (UNIX, OSF compliant),
Database (CINCOM SUPRA, ORACLE), application Interfaces (COBOL, C++, 4GL
TOOLS), and networking support (DECNET, ETHERNET, TCP/IP).
Maintenance $ 82,800.00
Annual maintenance. This includes the necessary vendor support for the replacement
CPU and software. This are purchased with the units.
Communications $ 50,000.00
Telephone data lines and communications equipment. This equipment is necessary to
support the communications protocol within the Court system. This will include the
purchase and maintenance of Telephone Data Lines, Modems, Customer/Data Service
Units, communication hubs and backplanes, and servers.
Training $ 20,000.00
Training and education for staff on the use of replacement CPU operating system,
networking protocols, and application development environment.
Employee $ 93,790.00
One senior programmer/analyst to assist in the conversion, migration and maintenance
of the Moving Ciatation system application. This application tracks and accounts for all
of the moving tickets issued within the City and County of San Francisco. There are
16
sf mund c% , oompoter d i <-• 95539371
currently 1.5 million tickets on the system The task at hand includes the conversion
and migaration of both the data and programs that support the moving
citationapplication.
The CINCOM request covers software and includes the following:
SUPRA Server connectivity modules with Client interfaces to include
Supra connect, ORDB, OS/2/Oracle/Decnet gateways,
Supralink, Supra/Oracle TCP/IP, Data Pack, Conversion and Utilities,
Installation and Training $104,500.00
SUPRA Client Modules to include APPL, Excel, Client Core, Pathworks
Protocol, NCF, Ouest/Tool Kit, Oracle Link, SQL Connect, Supra Data Pack
Interface, Installation and Training $244,350.00
The Software and Communication portion of the State request is for $70,000. It is estimated
that maybe $20,000 may be reimbursed to the fund. The portion that would be reimbursed
include the TCP/IP interfaces, Database Links, and Decnet support
17
Memo to Budget Committee
January 25, 1995 Budget Committee Meeting
Item 4 -File 101-94-51
Department:
Item:
Amount:
Source of Funds:
Description:
Department of Public Health (DPH)
Ordinance appropriating $151,058, Department of Public
Health, Division of Mental Health, from the General Fund
Reserve to pay for medical services contracts for substance
abuse programs already provided for the period from
January 1, 1995 through January 15, 1995; providing for
ratification of action previously taken.
$151,058
General Fund Reserve
The proposed ordinance would appropriate $151,058 from
the General Fund Reserve to the Department of Public
Health for payments to contractors for certain substance
abuse services already provided during the two-week period
January 1-15, 1995. The services funded under this
proposed appropriation include outpatient, residential, and
homeless substance abuse services, and methadone
maintenance services provided by 15 non-profit service
providers under contract to DPH. A list of the providers,
and the amount budgeted to each service, is shown below.
The services funded under this proposed supplemental
appropriation were funded in FY 1993-94 by a Federal grant
of $3,322,167 from the Forfeiture and Asset Seizure Fund.
The grant expired on June 30, 1994, and no outside
alternative funding source was found for these services.
During the FY 1994-95 budget process, the Mayor
recommended and the Board of Supervisors approved
$830,541 in the Department of Public Health's FY 1994-95
budget to fund these services for the three month period
July 1, 1994 to September 30, 1994. In addition, the Board of
Supervisors, at that time, earmarked $1,000,000 as part of
the General Fund Reserve to fund these services for the
3 1/2 month period from October 1, 1994 to January 15, 1995.
In August of 1994 the DPH requested a supplemental
appropriation of the $1,000,000 previously earmarked from
the General Fund Reserve to pay for the services for the
3 1/2 month period October 1, 1994 to January 15, 1995 (File
101-94-20). The Mayor reduced the DPH's request by
$151,058, to $848,942, and extended the time period for the
services for only three months, instead of 3 1/2 months,
from October 1, 1994 through December 31, 1994, with the
BOARD OF SUPERVISORS
BUDGET ANALYST
18
Memo to Budget Committee
January 25, 1995 Budget Committee Meeting
exception of Chemical Awareness and Treatment Services
(CATS), which was granted full funding to the end of FY
1994-95 for operation of the McMillan drop-in center for
homeless substance abusers. The current proposed
ordinance would appropriate the remaining $151,058 from
the General Fund Reserve, and allow DPH to pay
contractors for services already provided from January 1-
15, 1995.
The DPH has not identified an available outside funding
source to continue these substance abuse programs, and, as
a result, services ceased as of January 15, 1995.
Budget: The amounts needed for DPH to pay contractors for the
services provided during the period January 1, 1995 to
January 15, 1995, are as follows;
Provider/Service Amount
18th Street Services $3,061
Walden House 70,482
Iris Center 953
Bay Area Addiction Research and Treatment 18,729
Horizons 3,061
Baker Places 3,571
Haight-Ashbury Free Clinic; Outpatient Detox 12,713
UCSF Program for AIDS Education & Counseling 6,061
Bayview-Hunters Point Outpatient Methadone Maint. 10,425
Westside Outpatient Methadone Maintenance 1,037
Asian-American Recovery Services 5,101
Bayview-Hunters Point Center for Problem Drinkers 2,499
Bayview-Hunters Point Youth Program 4,183
Haight-Ashbury Free Clinic; Facts on Crack 9.182
Total $151,058
Comments: 1. The Federal grant which funded these services in FY
1993-94 totaled $3,322,167. According to Mr. Jim Curtiss of
DPH, the total amount which would have been needed if
these services had continued throughout FY 1994-95 is
$3,322,166, consisting of; (a) $830,541 previously provided in
the FY 1994-95 budget, (b) $848,942 previously approved in a
supplemental appropriation (File 101-94-20), (c) $151,058
under the proposed supplemental appropriation, and, (d)
$1,491,625 estimated as the additional amount needed if
services were to have been provided from January 16, 1995
through June 30, 1995. If these services were to resume for
the five month period from February 1, 1995 to June 30,
1995, the cost would be approximately $1,385,000, based on
BOARD OF SUPERVISORS
BUDGET ANALYST
19
Memo to Budget Committee
January 25, 1995 Budget Committee Meeting
an average monthly cost for these services of approximately
$277,000 ($3,322,166 divided by 12 months).
2. Attachment I, provided by DPH, shows a breakout of
costs per treatment program for; (a) FY 1993-94 totaling
$3,322,167, (b) the 3 month period from July 1, 1994 to
September 30, 1994, totaling $830,541, (c) the 3 month period
from October 1, 1994 to December 31, 1994, totaling $848,942,
and (d) the two week period from January 1, 1995 to
January 15, 1995, totaling $151,058.
3. Attachment II, provided by DPH, describes each of the 15
substance abuse treatment services funded under this
proposal (the budget amounts and number of units of
service listed in Attachment II correspond only to the 3 1/2
month period from October 1, 1994 to January 15, 1995
proposed in the DPH's original supplemental appropriation
request for $1,000,000).
Recommendation: Based on the Board's prior policy decision to earmark and
appropriate funds from the General Fund Reserve for these
services, approve the proposed ordinance.
BOARD OF SUPERVISORS
BUDGET ANALYST
20
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Attachment II
Page 1 of 7
BUDGET JUSTIFICATION
This supplemental appropriation would restore some of the substance
abuse services lost due to the elimination of the Federal Forfeiture Waiting
List Reduction Grant. The Grant for FY 1993-94 of $3,322,167, funded a
variety of substance abuse treatment programs including Methadone
Maintenance, outpatient, residential and homeless services.
The Mayor and the Board of -Supervisors has placed $830,541 in the FY
1994-95 Community Substance Abuse Services (CSAS) budget for three
months continuation of these programs. In addition, the Board of
Supervisors placed $1,000,000 on reserve to be used for an additional
three and one-half months of continued services in the event no other
funding could be found. CSAS has diligently pursued all other revenue
sources but has not been successful in obtaining alternative funding.
This request for a supplemental appropriation seeks to release these funds
from reserve and use the funds to restore services for an additional three
and one-half months to the following specific programs:
18th Street Services $18,061 - 3 1/2 months funding
Restores 481 service units of outpatient treatment to 30 individuals.
This program provides outpatient substance abuse treatment (individual
counseling and group therapy) for gay and bisexual men. Information,
education and prevention comprise major elements of the program with
special emphasis on the substance abuse aspects of the HIV/AIDS
epidemic. 18th Street Services also provides housing for AA, NA,
Codependency anonymous and Sex and Love Addicts Anonymous meeting.
Outreach is conducted to the gay and bisexual community, including
indigent population, for safe sex practices and prevention measures. At
the core of their program is active support and 12 step programs. Their
services are available to gay and bisexual men regardless of ability to pay.
22
Attachment II
Page 2 of 7
Asian American Recovery Program $30,101 - 3 1/2 months
funding
Restores 460 bed days of residential treatment to 6 individuals.
AARS is a voluntary, long term, residential drug and alcohol treatment
program. As a drug-free, long-term program, individuals (both male and
female) are provided with a rigorous structure of work and clinical
activities. The program consists of individual, group, and family counseling
along with educational and vocational activities and development within a
supporting multicultural environment. The program philosophy is based
on a therapeutic community model utilizing behavioral and problem
solving approaches. Its primary goal and objective is to provide support
and opportunity for Asian/Pacific Islanders and others to learn to function
successfully as responsible substance abuse free individuals.
Bay Area Addiction, Research and Treatment (BAART)
Geary /Townsend Clinics $110,529 - 3 1/2 months funding
Restores 7,471 service units of outpatient treatment including Methadone
Maintenance to 108 individuals.
These programs have been developed from the expressed needs of the
clients themselves. Historically, methadone programs were tailored to the
needs of older male, chronic heroin users, and did little to provide for the
increasingly female and younger population admitted to treatment in
recent years. BAART programs emphasize individualized treatment,
family treatment, women's needs including high risk obstetrical and
pediatric care for the passively addicted neonate, vocational and academic
training and education, and prevention of AIDS among the clients enrolled
in our programs. Beyond the scope of methadone maintenance services,
the BAART program has developed and implemented several innovative
treatment components, including sedative-hypnotive detoxification,
crack/cocaine/stimulant abuse treatment, aftercare services, primary
medical care, family counseling, education and interventions to reduce risk
behavior among intravenous drug users, and AIDS antibody screening. In
addition to Methadone, comprehensive psychological services are offered
to clients including crisis intervention, a variety of weekly groups,
individual, family, and marriage counseling. A complete medical health
assessment is done on every client entering the program, and referrals are
made as needed. Goals of the program include: attracting heroin addicts
into treatment, Prevention Strategy Code(s).
Attachment II
Page 3 of 7
Baker Places, Inc/Acceptance Place $21,071 - 3 1/2 months
funding
Restores 144 bed days of residential treatment to 4 individuals.
Baker Places is committed to providing a comprehensive residential
treatment program for people whose lives are disrupted or impaired
because of their substance abuse and attendant problems, including AIDS
related and psychiatric icomplications. A home-like facility is maintained
to provide food, shelter, and rehabilitation services in a community-based,
peer-group oriented, clean and sober living environment. The principles of
social rehabilitation will be applied to support", this purpose. Individual
and group counseling, education and recreational services, and linkage
with health, social, vocational, and other support services will be provided.
Systematic supervision and evaluation of services will be used to assure
the highest quality of professional care, and the program operations will be
managed in a responsible, accountable manner.
Bay View Hunters's Point/Center for Problem Drinkers $14,749 - 3 1/2
months funding
Restores 364 service units of outpatient treatment to 28 individuals.
This program provides counseling services to individuals who are poly drug users and
are unable to cease using alcohol and cocaine without therapy. The program targets
individuals who are residents of Bayview Hunter's Point, Visitation Valley, OMI,
Porrero Hill and all areas of South of Market Street.
Bayview Hunter's Point/Youth Counseling $24,683 - 3 1/2
months funding
Restores 358 service units of outpatient treatment to 24 individuals.
This program provides prevention services to youth population of Bayview
Hunter's Point, OMI, Visitation Valley, Potrero Hill and Sunnydale in order
to curtail or even eliminate substance abuse. Specific activities include
recruitment of 66 youths and young adults from target population to
participate in psychological counseling and nutritional assessment.
Counseling services are conducted in 1-hour daily sessions, 5 days a week.
Parents and guardians also receive 2-hour counseling sessions per month.
24
Attachment II
Page 4 of 7
Bayview Hunter's Point/Methadone Maintenance $61,517 - 3 1/2
months funding
Restores 1,654 service units of outpatient treatment including Methadone
Maintenance to 30 individuals.
The Bayview Methadone Treatment program provides affordable
treatment and prevention services for heroin and polydrug abusing people.
The outpatient program involves stabilization with a daily methadone
dosage. This allows clients the opportunity to reconstruct a drug free
lifestyle. Preparation for the drug free lifestyle includes a gradual
withdrawal from methadone to prevent side effects. Counseling and health
care are an integral part of the services provided to clients. Counselors
provide treatment direction and assist with referrals to employment,
education, and other health services. The Bayview HIV risk reduction
program is integrated, into the methadone program. The goal is to reduce
the risk of HIV transmission, the risk to sexual partners of injection drug
users, and the risks of needle sharing practices. The on site health center
offers primary care as well as HIV testing, case management and HIV
specific health services target the African American and other minority
populations for San Francisco's Bayview-Hunter's Point district.
CATS-Chemical Awareness and Treatment Services $108,587
1/2 months funding '
Restores 8,967 units of drop-in center services to 8,967 individuals.
The contractor received Ryan White funds which will be used to back-fill
lost Forfeiture Grant funds. However, the agency lost other State Grant
funding which supports the McMillian Center. This request would allow
the McMillian Center to continue current level (24-Hour operation) of
services through June 30^995.
This program targets Homeless men and women and provides a 24-hour
drop-in facility with services that include: medical and psycho-social
assessments; referrals to appropriate substance abuse and other health
and social services (both emergency and non-emergency); stabilization
opportunities and social/recreational activities. Voluntary facilitated
support groups are available every day.
Attachment II
Page 5 of 7
Haight Ashbury Free Medical Clinics Outpatient Detox $75,020 -
3 1/2 months funding
Restores 1,331 service units of outpatient treatment to 55 individuals.
The program has an established 24-year history of providing the City for
substance abusers. This includes full medical and psychiatric outpatient
services which provide medical symptomatic detoxification, plus dual
diagnosis and HIV disease treatment. Their goals are to reduce or
eliminate drug abuse by clients, to increase vocational skills and
employment prospects, to expand the Project's treatment capabilities, to
increase clients' awareness of HIV disease and their risk-reduction
response, and to maintain program use by a clientele representative of the
City's ethnically diverse drug using population. Our objectives are (1) to
deliver at least 1,331 units of service to substance-abuser clients; (2) to
provide employment counseling to at least 15% of employable,
unemployed clients; (3) to provide 18 hours of staff training; (4) to carry
out HIV risk assessment for at least 95% of new or readmitted clients; (5)
to provide 467 hours of skills training relevant to HIV risk reduction; (6"*
to substantially eliminate illicit Prevention Strategy Code(s) drug use for at
least 80% of clients who remain in treatment for more than one week.
Haight Ashbury Free Medical Clinic- Glide Church Project
$54,182 - 3 1/2 months funding
Restores 2,322 service units of outpatient treatment to 130 individuals.
This program's methodology and activities include daily support groups,
drug intervention meetings, daily individual counseling, weekly classes in
African history, job training, referrals for generation graduation and
money management training. The goal is to establish culturally relevant
and economically assessable drug treatment services that lead to self-
esteem and sobriety for the African American. The services that are
provided are daily groups, individual counseling, weekly classes in health .
African history and substance education and sanctuary activities.
Horizons Unlimited $18,061 - 3 1/2 months funding
Restores 632 service units of outpatient treatment to 10 individuals.
Horizons Unlimited through its Juventud substance abuse treatment
program provides counseling services (individually and family). The goal
26
Attachment II
Page 6 of 7
of the program is to reduce substance abuse in the individual with a goal
of abstinence. The target population is Hispanic youth and young adults.
IRIS Center $5,626 - 3 1/2 months funding
Restores 100 service units of outpatient treatment to 8 individuals.
The program provides women/lesbians in San Francisco who have
substance abuse problems with counseling services that will reduce their
incidence of drug abuse and enable them to lead healthy and productive
lives. The program's activities increase in the social, psychological, and
behavioral functioning of the IRIS Project clients.
The IRIS Center reaches a diversity of women from different backgrounds
and lifestyles, particularly Women of Color and lesbian women. The
program provides treatment to these women, especially to women of
childbearing age at risk for pregnancy and to lesbians with chemical
dependency problems through group counseling services. The program
provides group counseling relating to drug and alcohol abuse and
addiction, clean and sober lifestyles, self-esteem. The program's objective
is that at least 70% of the clients who complete the IRIS Project Program
will have stayed clean and sober for at least 30 days before completing the
program.
UCSF SFGH Substance Abuse Services PACE Program $35,768 - 3
1/2 months funding
Restores 962 service units of outpatient treatment including Methadone
Maintenance to 20 individuals.
This treatment program specializes in treatment and prevention services
for heroin addiction among the HIV infected population. This outpatient
program involves stabilization with a daily methadone dosage. This allows
clients the opportunity to reconstruct a drug free lifestyle and to address
their HIV related issues. Preparation for the drug free lifestyle includes a
gradual withdrawal from methadone to prevent side effects. Counseling
and health care are an integral part of the services provided to clients.
Counselors provide treatment direction and assist with referrals to
employment, education, and other health services. The HIV risk reduction
program is integrated into the methadone program. The goal is to reduce
Attachmpnt fl
Page 7 of 7
the risk of HIV transmission, the risk to sexual partners of injection drug
users, and the risks of needle sharing practices.
Walden House/Therapeutic Community $415,928 - 3 1/2 months
funding
Restores 5,1 10 bed days of residential treatment to 50 individuals.
Walden House residential program provides services 24 hours a day, 7
days a week. The program also serves dually diagnosed clients, and clients
with HIV disease. The program consists of orientation, therapeutic
community involvement, and aftercare. The program serves young adults,
adults and have an in-house school and on the job training programs.
Westside-Methadone Treatment Program $6,117 - 3 1/2 months
funding
Restores 684 service units of outpatient treatment including Methadone
Maintenance to 12 individuals.
Westside Methadone Treatment program provides affordable treatment
and prevention services for heroin and polydrug abusing people. The
outpatient program involves stabilization with a daily methadone dosage.
This allows clients the opportunity to reconstruct a drug free lifestyle.
Preparation for the drug free lifestyle includes a gradual withdrawal from
methadone to prevent side effects. Counseling and health care are an
integral part of the services provided to clients. Counselors provide
treatment direction and assist with referrals to employment, education,
and other health services. The Westside HIV risk reduction program is
integrated into the methadone program. The goal is to reduce the risk of
HIV transmission, the risk to sexual partners of injection drug users, and
the risks of needle sharing practices. The on site health center offers
primary care as well as HIV testing, case management and HIV specific
health services target the African American and other minority
populations for San Francisco's Western Addition.
Memo to Budget Committee
January 25, 1995
Item 5 - File 101-94-52
Department:
Item:
Amount:
Source of Funds:
Description:
Department of Public Health (DPH)
Community Mental Health and Substance Abuse Services
Forensic Services Division
Supplemental appropriation ordinance appropriating
$350,000 to allow the Department of Public Health (DPH) to
maintain staffing for Jail Health Services for FY 1994-95.
$350,000
General Fund General Reserve
The Forensic Services Division of the Department of Public
Health (DPH) is required to provide health services for the
San Francisco County Jail system, in accordance with (a) a
Federal Consent Decree (Stone vs. the City and County of
San Francisco) and (b) State Title 15 regulations,.
In October of 1994, the Forensic Services Division reported
that it was anticipating a shortfall of approximately $920,000
in its permanent salaries, fringe benefits and other personnel
accounts for FY 1994-95. DPH submitted a supplemental
appropriation request in the amount of $2,759,047, which
included $500,000 to partially offset this shortfall. However,
the Mayor reduced the portion of the supplemental
appropriation request that was to offset the funding shortfall
by $350,000 to $150,000, which was approved by the Board of
Supervisors, thereby leaving an estimated funding gap of
$770,000 ($920,000 less $150,000). ,
In order to further offset this funding gap, DPH changed its
mix of staffing in the jails by replacing some Registered
Nurses with Licensed Vocational Nurses, who are paid at a
lower wage than Registered Nurses. In addition, DPH
eliminated the overlapping ten-hour shifts for nurses in the
jails. According to DPH, these two measures combined will
save DPH an estimated $200,000 in FY 1994-95, without
jeopardizing the quality of care or the terms of the Consent
Decree or Title 15 regulations.
The proposed supplemental appropriation request would
appropriate $350,000 for permanent salaries to partially
offset the remaining estimated funding shortfall in DPH's
Forensic Services Division of $570,000 ($770,000 less
$200,000).
BOARD OF SUPERIORS
BUDGET ANALYST
29
Memo to Budget Committee
January 25, 1995
Comments:
Category
1. The following table, based on information provided by
DPH, shows a breakdown of the Forensic Services Division's
actual and projected expenditures for personal services for
FY 1994-95 and the estimated funding surplus or shortfall in
each of these accounts.
Actual Projected Estimated
Revised Expenditures Expenditures Funding
FY 1994-95 7/1/94 to 1/1/95 to Surplus
Budget 12/31/94 6/30/95 (Shortfall)
Permanent Salaries - Misc.
Permanent Salaries - Nurses
Overtime
Holiday Pay
Premium Pay
Temporary Salaries
Temporary Salaries - Nurses
Mandatory Fringe Benefits
Other Fringe Benefits
Total - Personal Services
$3,263,591
4,515,891
65,118
151,288
592,112
209,205
1,516,206
1,663,060
209.227
$1,165,889
2,166,952
65,585
66,903
296,061
108,516
1,037,288
669,870
116.596
$1,424,501
2,110,133
97,954
84,385
323,462
113,395
1,220,169
775,993
73.269
$673,201
238,806
(98,421)
0
(27,411)
(12,706)
(741,251)
217,197
19,362
$12,185,698 $5,693,660 $6,223,261* $268,777
* Projected expenditures of $6,223,261 for the last six months of FY 1994-95
are greater than the actual expenditures of $5,693,660 for the first six
months of FY 1994-95 because of the addition of 40 positions in the Forensic
Services Division in November of 1994, as approved by the Board of
Supervisors (Files 101-94-21 and 102-94-4).
2. As reflected in the table above, the Budget Analyst has
determined that the Forensic Services Division has a
projected surplus of $268,777 in its personal services
accounts for FY 1994-95. Based on the data that has been
provided by DPH to the Budget Analyst to date, the proposed
supplemental appropriation should be disapproved.
However, Mr. Larry Doyle of DPH has requested that this
item be continued to the Budget Committee meeting of
February 1, 1995, in order to provide the Budget Analyst
with additional data.
Recommendation:
As requested by Mr. Doyle, continue this item to the Budget
Committee meeting of February 1, 1995.
BOARD OF SUPERVISORS
BUDGET ANALYST
30
Memo to Budget Committee
January 25, 1995
Items 6 and 7 - Files 101-94-53 and 102-94-8
Department:
Items:
Amount:
Source of Funds:
Description:
Department of Public Health (DPH)
Community Mental Health and Substance Abuse Services
Item 6, File 101-94-53 - Supplemental appropriation
ordinance appropriating $2,256,466 for salaries, fringe
benefits, professional and other contractual services,
materials and supplies, and equipment to fund start-up costs
for the new Mental Health Rehabilitation Facility for FY
1994-95.
Item 7, File 102-94-8 - Ordinance amending the 1994-95
Annual Salary Ordinance to reflect the addition of one
position in the Department of Public Health, Community
Mental Health and Substance Abuse Services.
$2,256,466
General Fund Public Health Reserve - carried forward from
Community Mental Health and Substance Abuse Services'
FY 1993-94 budget
In 1987, the San Francisco electorate approved the issuance
of General Obligation bonds for the purposes of building a
Mental Health Skilled Nursing Facility (Rehabilitation
Facility) on the grounds of the San Francisco General
Hospital (SFGH) campus. This facility is a three-level
psychiatric hospital which consists of a 170-bed adult unit, a
15-bed adolescent unit, family rooms, medication rooms,
examination rooms, offices, classrooms, a gymnasium and an
outdoor recreational area. The construction of the Skilled
Nursing Facility was completed in December of 1994 and the
facility is scheduled to open in the spring of 1995. The
facility must be fully equipped and operational prior to
receiving its operating license.
The Division of Community Mental Health and Substance
Abuse Services reduced its institutional care expenses in FY
1993-94 so that sufficient funding could be set aside to fund
the one-time start-up costs associated with the Skilled
Nursing Facility. The Controller has certified that these
funds are available for appropriation from a Public Health
Reserve in the amount of $2,850,000, established for the
purposes of funding the start-up costs for the Skilled Nursing
Facility.
BOARD OF SUPERVISORS
BUDGET ANALYST
31
Memo to Budget Committee
January 25, 1995
The proposed supplemental appropriation ordinance (File
101-94-53) would appropriate $2,256,466 from the previously
established $2,850,000 Public Health Reserve, as follows:
Permanent Salaries
$54,313
Mandatory Fringe Benefits
12,775
Professional Services
370,180
Non-Personal Services
31,680
Materials and Supplies
1,066,846
Equipment Purchase
720.672
Total
$2,256,466
The following are descriptions of each of the foregoing
funding requests.
Permanent Salaries $54,313
This amount would: (1) fund $20,509 for the salary of one
new 1819 Management Information Systems (MIS) Specialist
III position, at a biweekly salary at Step Two of $1,953, for
10.5 pay periods; and (2) provide $33,804 in salary monies for
two existing but unfunded 1818 MIS Specialist II positions
which were not filled due to required salary savings, at a
biweekly salary at Step Two of $1,610, for 10.5 pay periods.
These three MIS positions would be funded for the period
from February 7, 1995 through June 30, 1995, subject to
Board of Supervisors approval. These positions would
provide MIS support for installation, training and other
start-up activities related to the Skilled Nursing Faculty's
computer system and would also provide on-going support
and maintenance for the system once the Skilled Nursing
Facility becomes operational. DPH has provided job
descriptions (see Attachment I), which specifically outline the
responsibilities of each of these three MIS positions.
Fringe Benefits $12,775
This amount is equivalent to 23.5 percent of salaries.
Professional Services $370,180*
The Board of Supervisors previously approved a sole source
contract between DPH and Shared Medical Systems
Corporation (SMS) to implement a Management Information
System (File 172-94-32) in order to link the District Health
Centers, San Francisco General Hospital (SFGH), Laguna
Honda Hospital (LHH), the clinical laboratories, Radiology,
Mental Health and other DPH sites. In addition, functions
performed by the MIS include patient registration,
appointment scheduling, billing, service orders, lab results,
patient data, eligibility information and clinical records.
SMS's services include the installation and use of SMS
BOARD OF SUPERVISORS
BUDGET ANALYST
32
Memo to Budget Committee
January 25, 1995
proprietary software, network installation and use, training
and education, software upgrades, interfaces with additional
locations and other services.
The resolution which approved this contract with SMS
authorized a maximum of $18,212,538 to be paid to SMS
through FY 1999-2000. In addition, the contract included an
option to expand the MIS to connect the Mental Health
Skilled Nursing Facility at an additional cost not to exceed
$3,106,488, for a total cost of $21,319,026 through FY 1999-
2000. The contract with SMS contains fiscal year budget
caps for each year from FY 1994-95 through FY 1999-2000,
which are based on both system specifications and projected
use of the system. These budget caps represent the
maximum amount that the DPH will pay SMS for services in
each fiscal year. The budget caps for each year of the SMS
contract for services related to the Mental Health Skilled
Nursing Facility are as follows:
Fiscal Year
Buderet Can
1994-1995
$478,213
1995-1996
557,551
1996-1997
508,492
1997-1998
514,458
1998-1999
520,661
1999-2000
§27,113
Total
$3,106,488
The proposed supplemental appropriation includes $235,780
for SMS ($242,433 under the previously agreed upon 1994-95
budget cap of $478,213) in order to allow DPH to exercise the
option to expand the MIS to the Mental Health Skilled
Nursing Facility. This request is based on a combination of
one-time charges and estimates of on-going volume-based
charges for the licensing and usage of SMS proprietary
software. The following is a breakdown of this request:
Psychiatric Management Software Application $26,640
Enterprise Access Directory Software Appl. 9,060
Lifetime Clinical Record Software Appl. 13,080
ADT (Admission/Discharge) Software Appl. 130,000
Mental Health Billing System Interface 52,000
License for Novell File Server 5 000
Total - SMS Contract $235,780
In addition, the supplemental appropriation request includes
$130,000 for an outside consulting contract with Coopers &
Lybrand to provide project management and implementation
BOARD OF SUPERVISORS
BUDGET ANALYST
33
Memo to Budget Committee
January 25, 1995
assistance services for the MIS. The Budget Committee of
the Board of Supervisors considered legislation for that
previously requested DPH contract with Coopers & Lybrand
on December 14, 1994 (File 172-94-45). Coopers & Lybrand's
services would have included adapting the SMS software to
meet specific needs of DPH's business operations and
training DPH staff on how to use the new system. The
maximum cost of that contract was $6,668,025 over a 2 1/2 -
year term, including an option to expend up to $219,176 to
utilize Coopers & Lybrand's services at the Mental Health
Skilled Nursing Facility. Under the request as contained in
this report, Coopers & Lybrand's hourly rate is $130 for
approximately 1,000 hours, for a total request of $130,000
(See Comment No. 3).
* The Budget Analyst notes that the total amount for
professional services is actually $365,780 ($235,780 for SMS
plus $130,000 for Coopers & Lybrand), or $4,400 less than
the $370,180 that has been requested in the proposed
supplemental appropriation ordinance (See Comment No. 2).
Non-Personal Services $31,680
This request would provide funds to lease a copier for a 48-
month period, at a rental cost of $660 per month.
Materials and Supplies $1,066346
This request would provide funding for beds, tables, chairs,
sofas, office furniture, janitorial supplies, appliances, kitchen
supplies, medical equipment, linens and recreational
supplies, which are needed prior to opening the Skilled
Nursing Facility. These materials and supplies are being
acquired in collaboration with the Purchasing Department.
According to Ms. Phyllis Harding of DPH, DPH and
Purchasing used various methods, including (a) competitive
bids and (b) term purchase agreements with contractors that
grant discounts to the City, in order to ensure that a
competitive price was obtained for each of these items. The
Budget Analyst has examined DPH's materials and supplies
budget and believes that this request is reasonable.
Equipment Purchase $720,672
This request would fund various equipment needed to furnish
the Skilled Nursing Facility, including computer hardware.
Ms. Monique Zmuda of DPH's Business Office advises that
the purchase of this computer equipment was approved by
EIPSC as part of the overall Management Information
System. Ms. Harding advises that this equipment is also
being acquired in collaboration with the Purchasing
Department, which used the previously cited methods to
BOARD OF SUPERVISORS
BUDGET ANALYST
34
Memo to Budget Committee
January 25, 1995
ensure that competitive prices were obtained for each of these
items. Attachment II shows a breakdown of the requested
equipment.
Total Supplemental Appropriation Request $2,256,466
In addition, the proposed ordinance would amend the 1994-
95 Annual Salary Ordinance to reflect the addition of one
1819 MIS Specialist III position, as follows (as previously
noted, the other two MIS positions were authorized in the
budget but were not funded because of required salary
savings):
Annual
No. of Biweekly Salary @
Classification/Title Positions Salary Top Step
1819 MIS Specialist III 1 $l,899/$2,309 $60,265
Comments: 1. As previously noted, this supplemental appropriation
request is limited to start-up costs so that the facility can be
licensed. DPH advises that it has issued a Request for
Proposals (RFP) to complete a financial analysis of the costs
associated with operating the facility. DPH further advises
that funding for such operating costs will be requested in a
future supplemental appropriation request.
2. As noted under Professional Services above, the total
amount for professional services is, actually $365,780 or
$4,400 less than the $370,180 request as it appears in the
proposed supplemental appropriation ordinance. As such,
the proposed supplemental appropriation should be reduced
by $4,400.
3. Also, as noted under Professional Services above,
legislation was considered by the Budget Committee at its
meeting of December 14, 1994 for a DPH request to award a
sole source contract to Coopers & Lybrand for project
management and implementation assistance for the DPH
Management Information System. The maximum cost of
that contract was to be $6,448,849 over a 2 1/2 - year term,
plus an option to expend up to an additional $219,176, for a
total of up to $6,668,025, to utilize Coopers & Lybrand's
services at the Mental Health Skilled Nursing Facility.
According to Ms. Zmuda, that contract is currently being
renegotiated and its terms are subject to change. However,
the previous legislation to approve the Coopers & Lybrand
contract was tabled by the Budget Committee at its meeting
of December 14, 1994. Based on that policy decision by the
Budget Committee, we recommend that this $130,000 be
BOARD OF SUPERVISORS
BUDGET ANALYST 35
Memo to Budget Committee
January 25, 1995
placed on reserve, pending the renegotiation of the Coopers &
Lybrand contract and its approval by the Board of
Supervisors.
Recommendations: 1. Reduce the supplemental appropriation request by $4,400,
from $2,256,466 to $2,252,066, based on the $4,400 difference
between the $370,180 amount requested and the actual total
of $365,780 for professional services, as noted in Comment
No. 2 above (File 101-94-53).
2. Based on the Budget Committee's previous policy decision
to table legislation to approve the Coopers & Lybrand
contract, reserve $130,000, pending the renegotiation of that
contract and its approval by the Board of Supervisors (File
101-94-53).
3. Approve the proposed supplemental appropriation
ordinance, as amended (File 101-94-53).
4. Approve the proposed ordinance to amend the 1994-95
Annual Salary Ordinance (File 102-94-8).
BOARD OF SUPERVISORS
BUDGET ANALYST
36
(T95IFRU 14:09 MENTAL HEALTH TELM15 255 556'
Psychiatric Facility
1. 1819 MIS Specialist-Project Manager (Integration)
Overall responsibility for functional operation of Psychiatric facility
Information system. This person is directly responsible for the
implementation of selected subsystems. These subsystems currently consist
of the following SMS Healthcare software;
SIGNATURE (ambulatory care) & INVISION (Inpatient)
Enterprise Access Directory
Patient Registration
Scheduling
Lifetime Clinical Record (integrated Medical Chart)
This position will also be responsible for current vendor applications, such
as the INSYST application. These other applications must be implemented
and maintained into the design of this facility' as part of an overall
transition strategy.
This position is required to promote, maintain and resolve programmatic
issues. These may include clinical service issues as well as planning for
interfaces to other computer systems.
2. 1818 MIS Specialist-Application Manager (application support and
training) ,
Responsible for the support and management of installed applications.
These applications include, and are not limited to the following SMS
Healthcare software;
Enterprise Access Directory
Patient Registration
Scheduling
Lifetime Clinical Record
This position will also be responsible for system and user support. This type
of liaison is required to insure users are not only trained, but receive timely
response to support issues and questions.
3. 1818 MIS Specialist-Hardware and Network mgr. (Hardware and
Network support)
Responsible for all hardware installations and network support. The current
estimate, is a minimum of Fifty devices in a local area network. Remote
interfaces are required. This will necessitate local and remote hardware
maintenance at multiple locations.
37
Attachment II
Equipment Detail
A
B
C
D
1
Item
No. of Units
Cost per Unit
Total
2
3
Platform bed w/ mattress
175
$1,326
$232,050
4
Manual bed w/ mattress
14
1,976
27,664
5
Treatment cart
1
1,090
1,090
6
Audio/visual cabinets
2
2,267
4,534
7
Monitor defibrillator
1
6,669
6,669
8
Fascimile machine
6
1,512
9,072
9
Paper shredder
2
1,922
3,844
1 0
Two-way radio equipment
2
2,097
4,194
1 1
Volleyball poles (set)
1
1,411
1,411
1 2
Restored piano
1
1,747
1,747
1 3
Medication cart
6
3,494
20,964
1 4
Medication cart
1
2,330
2,330
1 5
Gurney hydraulic
4
4,129
16,516
16
Automatic scrubber 34"
1
8,932
8,932
1 7
Automatic scrubber 20"
1
3,844
3,844
1 8
Extractor
1
2,097
2,097
1 9
Steam cleaner
2
2,097
4,194
20
Data card system
1
12,815
12,815
21
Bulk food cart
1
69„900
69,900
22
Trash compactor
1
20,475
20,475
23
Ice machine
1
51,930
51,930
24
Chart rack
2
2,200
4,400
25
Chart rack
1
1,500
1,500
26
Chart rack
8
1,750
14,000
27
Novell file server
2
5,000
10,000
28
Ports (16 port)
7
2,000
14,000
29
Laser printer
10
1,200
12,000
30
Impact printers
1
1,200
1,200
31
PC System (incl. SW, lie, modem, etc.)
10
12,030
120,300
32
Router (incl. cable/connector)
2
18,500
37,000
33
34
Total
$720,672
38
Memo to Budget Committee
January 25, 1995 Budget Committee Meeting
Item
File 270-93-6.1
Department:
Item:
Amount:
Source of Funds:
Description:
Mayor's Office of Emergency Services (OES)
Resolution approving an expenditure of $4,860 from the
Mayor's Earthquake Emergency Relief Fund for the services
of a technical writer consultant to modernize and revise the
City and County of San Francisco Emergency Operations
Plan.
$4,860
Mayor's Earthquake Emergency Relief Fund
The Mayor's Earthquake Emergency Relief Fund is a special
fund which was established for the deposit of donations to be
used for the purpose of providing relief from the October,
1989 earthquake. The Mayor's OES advises that, as of
January 20, 1995, the balance in this Fund was $353,389.
The Board of Supervisors previously approved an
expenditure of $39,815 for the Mayor's OES from the Mayor's
Earthquake Emergency Relief Fund for consulting services
with Laurie R. Friedman and Associates, a certified WBE
firm, related to the modernization and revision of the City's
Emergency Operations Plan (File 270-93-3.1).
The Mayor's OES reports that Laurie R. Freidman and
Associates was retained as the outside consulting firm to
work in conjunction with the Emergency Operations Plan
Task Force (EOPTF) in order to revise and modernize the
City's Emergency Operations Plan. The EOPTF consists of 30
members who include Deputy Directors and Senior Planners
from applicable City departments and other agencies (e. g,
the Fire Department, Police and Sheriffs Departments,
Department of Public Health, Mayor's Office, Department of
Electricity and Telecommunications and Pacific Gas &
Electric).
The OES advises that a third draft of the Emergency
Operations Plan was distributed by Laurie R. Friedman and
Associates to the members of the EOPTF on December 21,
1994 for final review and comments. As a result of the third
draft, the EOPTF requested that Laurie R. Friedman and
Associates perform the following additional tasks:
BOARD OF SUPERVISORS
BUDGET ANALYST
39
Memo to Budget Committee
January 25, 1995 Budget Committee Meeting
Task 1 - Third Draft Revisions
a. Meet with OES to review comments and revisions.
Incorporate revisions in the Emergency Operations Plan
(EOP), as appropriate.
b. Select mapping format and assist OES staff and the
mapping service to produce one or more maps for the EOP.
c. Finalize the EOP and prepare format and tabbing
instructions for the printer. Monitor the printing process and
inspect proofs prior to final printing.
Task 2 - Plan Promulgation Process
a. Prepare a written analysis of the new EOP for
presentation to the Mayor's Office, the Board of Supervisors,
City department heads and other applicable groups. The
presentation will include view graphs and handout materials.
b. Assist OES to manage the plan promulgation process
including preparation of schedules and meeting confirmation
correspondence.
c. Assist OES in the preparation of various
correspondence including a letter to City Departments
explaining the new EOP.
d. Conduct, with the assistance of OES, introduction
presentations on the EOP to the following individuals and
groups:
- Mayor
- City department heads at a regularly scheduled Mayor's
weekly meeting
- Board of Supervisors
- Disaster Council
- Applicable Commissions
e. Assist OES in the distribution of the final copies of the
EOP to City Departments and send courtesy copies to
neighboring counties. Coordinate and manage the numbering
and documentation of controlled copies.
BOARD OF SUPERVISORS
BUDGET ANALYST
40
Memo to Budget Committee
January 25, 1995 Budget Committee Meeting
Comment:
Mr. Carl Hedleston of the OES reports that this additional
work to be done by Laurie R. Friedman and Associates would
result in $4,860 in additional costs. As such, the OES is
proposing to modify the contract with Laurie R. Freidman
and Associates to increase the number of contract hours by
90 hours from 724 hours to 814 hours and to increase the
amount of the contract by $4,860 from $39,815 to $44,675.
Attachment I outlines the hours and hourly rates by task for
the additional 90 hours of contract services to be provided by
Laurie R. Friedman and Associates. The current $39,815
contract consists of 724 hours at an average hourly rate of
$55.
Attachment II, provided by the Mayor's OES, outlines the
specific tasks that Laurie R. Friedman and Associates has
accomplished to date.
Recommendation: Approve the proposed resolution.
BOARD OF SUPERVISORS
BUDGET ANALYST
41
Attachment 1
COST
The cost to complete the scope of work, is $4,860.0(X A proposed budget is shown below.
TASK
HOURS
COST
Task. 1 a, b, c
30 hours
$1,950
Task 2 a, b, c
15 hours
975
Task 2 d
12 hours
780
Subtotal Consultant Cost
$3,705
Word Processing Task 1
25 hours
$ 875
Word Processing Task 2
8 hours
280
Subtotal Word Processing
$1,155
TOTAL COST
$4,860
The scheduled completion date depends, in part, on the ability to schedule meetings to
introduce the new EOP. It is estimated that plan finalization, distribution and
promulgation can be complete by March 31, 1995.
Thank your for your attention to this request. Please let me know if you require
additional information.
Sincerely,
Laurie R. Friedman Consulting
C',SFOES\€xtiun.doc
01/06/95 |ob»Ul-94
A 9
To: Sandy Brown-Richardson
From: Carl Hedleston
1-23-95 3:10pm p. 2 of 2
Attachment II
Sheet!
OVERVIEW OF EMERGENCY OPERATIONS PLAN CONSULTANTS
TASKS AS OF JANUARY 1995
TASK
NO.
TASK DESCRIPTION
STATUS
1
Introduction to and establishment ot project teams within
the Task Force
COMPLETED
2
Develop coordination meeting schedules and
introductory sessions with each participating Department
COMPLETED
3
Conduct a series ot meetings with EOPTF members and
other Dept representatives
COMPLETED
A
Produce and distribute guidelines lor plan submissions
COMPLETED
5
Establish suspense dates (time lines) tor submissions
COMPLETED
6
Facilitate weekly meetings with EOPTF
COMPLETED
7
Develop plan foremat-Coordinate same with Dept reps
COMPLETED
8
Conduct a series ot meetings with the Foremat Committee
to the EOPTF
COMPLETED
9
Develop Plan toremats for final review and acceptance
COMPLETED
10
Develop guidelines for planners, provide samples
COMPLETED
11
Review current Emergency Plan for useful exerpts
COMPLETED
12
Research and review tor currency CCSF emergency
response policies
COMPLETED
13
Revise policy stances for key elements of emergency
response
COMPLETED
14
Consolidate Departmental submissions and reforemat
COMPLETED
15
Wnte emergency action checklists
COMPLETED
16
Prepare initial draft document
COMPLETED
17
Meet and confer with EOPTF regarding foremat and
substance changes
COMPLETED
18
Prepare 2nd draft of Plan
COMPLETED
19
Distribute draft to EOPTF and set final submission
reguirements
COMPLETED
20
Prepare changes to EOP Pocket Guide
COMPLETED
Page 1
A3
Memo to Budget Committee
January 25, 1995
Item 9 - File 28-95-1
Department:
Item:
Amount:
Source of Funds:
Description:
Comment:
Department of Public Works (DPW)
Resolution authorizing the Director of the Department of
Public Works to take measures to protect the health, welfare
and property of the citizens of San Francisco by performing
the necessary work to replace structurally inadequate sewers
on Alladin Terrace between Taylor Street and the dead end
$39,610
Sewer Repair and Replacement Fund (funded from Sewer
Service Charges)
The DPW advises that the sewer on Alladin Terrace alley
between the entrance to the alley at Taylor Street and the
deadend of the Alladin Terrace alley has broken sewer pipes
at both ends which may cause the sewer to back-up because
it is impossible to clean. In addition, there are two other
areas of the sewer that have broken pipes, requiring ongoing
repair work to maintain the road. According to the DPW,
immediate replacement of 174 linear feet of sewer pipes with
12-inch diameter sewer pipes is required to prevent further
damage.
In accordance with provisions of Section 6.30 of the
Administrative Code, the DPW initiated an expedited
contracting procedure to repair the sewer on Alladin Terrace
alley between the entrance to the Alladin Terrace alley at
Taylor Street and the deadend of Alladin Terrace alley. The
DPW selected the lowest of five bidders, P&M Pipelines, for
the amount of $39,610. P&M Pipelines is a LBE firm, and is
not an MBE/WBE firm.
The DPW advises that the emergency repair work on Alladin
Terrace is scheduled to begin on February 13, 1995 and is
estimated to be completed on March 15, 1995.
Mr. P T Law of DPW advises that the delay in beginning the
emergency repair work is because the DPW is awaiting the
completion of the necessary repair work of the Water
Department and Pacific Bell.
Recommendation: Approve the proposed resolution.
BOARD OF SUPERVISORS
BUDGET ANALYST
44
Memo to Budget Committee
January 25, 1995
Item 10 - File 28-95-2
Department:
Item:
Amount:
Source of Funds:
Description:
Department of Public Works (DPW)
Resolution authorizing the Director of the Department of
Public Works to take measures to protect the health, welfare
and property of the citizens of San Francisco by performing
the necessary work to replace structurally inadequate sewers
on Broderick Street between Washington and Jackson Street.
$116,815
Sewer Repair and Replacement Fund (funded from Service
Sewer Charges)
On October 14, 1994, a section of sewer on Broderick Street
between Washington and Jackson Streets collapsed.
According to the DPW, immediate replacement of 351 linear
feet of sewer pipe with 12-inch diameter sewer pipe was
required to prevent further damage.
In accordance with provisions of Section 6.30 of the
Administrative Code, the DPW initiated an expedited
contracting procedure to repair the sewer on Broderick Street
between Washington and Jackson Streets, and selected the
lowest of seven bidders, the joint venture of D'Arcy and Harty
Construction Company and San Luis Construction, for the
amount of $116,815. D'Arcy and Harty Construction
Company is an LBE firm. San Luis Construction is an MBE
firm.
The DPW advises that the emergency repair work on
Broderick Street commenced on November 16, 1994 and was
completed on December 15, 1994.
Recommendation: Approve the proposed resolution.
BOARD OF SUPERVISORS
BUDGET ANALYST
45
Memo to Budget Committee
January 25, 1995
Item 11 - File 28-95-3
Department: Department of Public Works (DPW)
Item:
Amount:
Source of Funds:
Description:
Comment:
Resolution authorizing the Director of the Department of
Public Works to take measures to protect the health, welfare
and property of the citizens of San Francisco by performing
the necessary work to replace structurally inadequate sewers
on Natoma Street between Seventh and Eighth Streets.
$118,305
Sewer Repair and Replacement Fund (funded from Service
Sewer Charges)
Sections of sewer on Natoma Street between Seventh and
Eighth Streets are structurally inadequate and are in danger
of collapse due to cracks in the sewer pipes. According to the
DPW, in order to prevent collapse, immediate replacement of
218 linear feet of sewer pipe is required.
In accordance with provisions of Section 6.30 of the
Administrative Code, the DPW initiated an expedited
contracting procedure to repair the sewer on Natoma Street.
The DPW selected the only bidder, Shaw Pipelines, Inc., for
the amount of $118,305. Shaw Pipelines is a LBE firm, and
is not an MBE/WBE firm.
DPW advises that construction began on December 12, 1994
and is estimated to be completed on January 31, 1995.
Mr. P T Law of DPW advises that of the four contractors
which were contacted to perform the repair work, only Shaw
Pipelines, the selected contractor, chose to submit a formal
bid.
Recommendation: Approve the proposed resolution.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
January 25, 1995 Budget Committee Meeting
Item 12 - File 170-95-2
Department: Chief Administrative Officer (CAO)
Item: Resolution declaring the intent of the City and County of San
Francisco to reimburse certain expenditures from proceeds of
future indebtedness, authorizing the Chief Administrative
Officer to develop a bond financing plan for a municipal
sewage treatment and disposal system project.
Description: An Amendment of the Whole to the proposed resolution will
be introduced at the Budget Committee meeting on January
25, 1995. This report reflects the Amendment of the Whole.
On November 8, 1994, the San Francisco electorate approved
a General Obligation bond measure of $146,075,000 to
provide funds for acquiring, constructing, improving and
financing additions and improvements to the existing
municipal sewage treatment and disposal system. The CAO
anticipates that bonds in a maximum aggregate principal
amount of $146,075,000 will be issued.
The CAO advises that Section 1.150-2 of the Treasury
Regulations under the Internal Revenue Code of 1986
requires that the City declare its official intent to reimburse
itself for any expenditures that are to be financed by the
proceeds of bonds, when such expenditures are incurred
before the bonds have been sold. The proposed resolution
would declare such intent by the City. Additionally, the
proposed resolution would authorize the CAO to develop a
financing plan relating to the issuance and sale of the bonds
and the financing of the municipal sewage treatment and
disposal system project. Such authorization would include
the CAO taking any necessary actions in connection with the
implementation of the financing plan including, but not
limited to, selecting and retaining one or more underwriters,
a consulting engineer, a financial consultant, a trustee and
additional financing team participants.
According to Ms. Laura Wagner-Lockwood of the CAO, the
CAO, in conjunction with the Department of Public Works
(DPW), is only in the preliminary stages of developing a
financing plan for the issuance and sale of the bonds and the
financing of the municipal sewage treatment and disposal
system project. As such, Ms. Wagner-Lockwood advises that
the CAO does not know, at this time, the type or the
estimated level of expenditures that may be incurred in
connection with the development of the financing plan.
However, it should be noted that all requests for the issuance
BOARD OF SUPERVISORS
BUDGET ANALYST
Ul
Memo to Budget Committee
January 25, 1995 Budget Committee Meeting
and sale of the subject bonds as well as all future
appropriations of these bond fund monies will be subject to
separate approval by the Board of Supervisors.
The proposed resolution does not bind the City to make any
expenditure, incur any indebtedness or proceed with the
proposed project with respect to the bond funds.
Recommendation: Approve the proposed resolution.
BOARD OF SUPERVISORS
BUDGET ANALYST
48
Memo to Budget Committee
January 25, 1995 Meeting of Budget Committee
Item 13 - File 172-94-47
Item:
Description:
Comments:
Hearing to review contracts valued over $1 million dollars
that were not competitively bid.
On November 30, 1994 the Clerk of the Board wrote to all
City Department heads at the direction of the Board of
Supervisors to request from each Department a report
relating to contracts with a value over $1 million that
were not competitively bid. The following information
regarding each such contract was requested:
1. Date of the contract
2. Amount of the contract
3. The purpose of the contract
4. The rationale for not submitting the contract for
competitive bid.
As of the writing of this report, a total of 38 Departments
had responded. Of these 38 Departments, 11 Departments
reported a total of 36 contracts, in excess of $1 million
each, which had not been competitively bid. The
information provided from these 11 Departments is
summarized in the attached tables. The Department of
Public Health (DPH), which has the largest number of
relevant contracts, reports that 20 contracts in excess of
$1 million were not competitively bid as shown in
Attachment 1, which was submitted by the DPH. Data
from the remaining ten Departments having non-
competitively bid contracts in excess of $1 million is
shown in Attachment 2.
1. The Purchasing Department prepared a list of purchase
orders, term purchase agreements and contract orders
and contract modifications of over $1 million issued since
July, 1990 (See Attachment 3). Mr. Marc Rosaaen of the
Purchasing Department advises that the Purchasing
Department has no input into the contractor selection
process for professional services contracts, which are
handled directly by the departments.
The list prepared by the Purchasing Department includes
all professional services contracts of over $1 million (with
the exception of those contracts that were known to the
Purchaser to have been competitively bid), but does not
indicate whether or not the listed contracts were
BOARD OF SUPERVISORS
BUDGET ANALYST
' Q
Memo to Budget Committee
January 25, 1995 Meeting of Budget Committee
competitively bid since complete results are not available
at the Purchasing Department. Mr. Rosaaen advises that
inconsistencies between the Purchaser's list and
information provided by the departments may, in many
cases, be due to departmental records of a competitive bid
process that were not available to the Purchasing
Department.
2. Among reporting departments, there were varying
interpretations of the meaning of "non-competitively bid."
The DPH listed some contracts that were originally bid,
but have been renewed annually without subsequent
competitive bidding. However, the Department of Social
Services (DSS) assumed that, if a contract was originally
bid and would, according to normal DSS practice be re-bid
approximately every four years, the contract would not
fall under the definition of "non-competitively bid." The
Redevelopment Agency stated that all contracts were
either competitively bid or "competitively negotiated."
The Department of Electricity and Telecommunications
noted that it has various term payment agreements with
Pacific Bell to provide local telephone and centrex
services, but states that these services are in the
regulated telephone monopoly and were not subject to
competitive bid as no other supplier could legally provide
the services. The Recreation and Park Department listed
in its response the City's leases with the San Francisco
Giants and the 49ers. (These leases are not shown in
Attachment 2, because they do not constitute contracts for
goods or services.)
4. The following departments and Commissions had not
responded to the information request as of the writing of
this report: Commission on the Aging, Asian Art Museum,
Assessor, Chief Administrative Officer (although various
CAO departments had responded), Chief Medical
Examiner, Citizen's Assistance Center, City College, Civil
Service Commission, Convention Facilities, Cultural
Affairs, District Attorney, Film and Video Arts
Commission, Fire Arts Museum, Health Service System,
Human Rights Commission, Juvenile Probation, Board of
Permit Appeals, Public Utilities Commission, Real Estate,
Recorder, Unified School District and the Water
Department.
5. City Attorney Julia Ten Eyck advises that Charter
Section 7.103 states that, "All contracts for the purchase
of materials, supplies and equipment involving
expenditure of fifty thousand dollars ($50,000) or more
shall be made after inviting sealed bids by publication."
BOARD OF SUPERVISORS
BUDGET ANALYST
50
Memo to Budget Committee
January 25, 1995 Meeting of Budget Committee
Ms. Ten Eyck further advises that Section 21.6 of the
Administrative Code adds a statutory requirement that
non-professional contractual services (such as janitorial
and security services) involving expenditures of $50,000 or
more must be competitively bid.
However, Ms. Ten Eyck reports, that Section 21.18 of the
Administrative Code states that procurement of (a)
articles or services for which there is only one known
source of supply (Section 21.18(c)) and (b) professional or
special services (Section 21.18(e)) "shall be made in
accordance with written rules and regulations established
by the Purchaser and approved by the Chief
Administrative Officer and the Controller."
6. Mr. Rosaaen advises that the Purchaser has
established rules governing personal service contracts,
which are contained in Chapter 900 of the Purchaser's
Guide to Ordering Goods and Services. Page 9-14 of that
document states, the requesting department is primarily
responsible for conducting the contractor selection
process... A formal, documented competitive process among
several potential contractors is the preferred method for
City to purchase professional services. If a competitive
solicitation is not made, the reasons for the sole source
procurement should be documented and retained in the
contract file.
Harvey M. Rose
Supervisor Hsieh
Supervisor Kaufman
Supervisor Bierman
President Shelley
Supervisor Alioto
Supervisor Ammiano
Supervisor Hallinan
Supervisor Kennedy
Supervisor Leal
Supervisor Migden
Supervisor Teng
Clerk of the Board
Chief Administrative Officer
Controller
Teresa Serata
Robert Oakes
Ted Lakey
BOARD OF SUPERVISORS
BUDGET ANALYST
SI
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Attachment 3
Page— 1 of 5
City and County of San Francisco
December 1, 1994
To
Supervisor Angela Alioto
La—.
Through: Rudolf Nothenherg
From
ive Officer
%$§§*??
artment
Director of Purchasing
Subject: Contracts over $1 Million and Competitive Bidding
I am following up on correspondence, phone conversations, and
meetings with your office. You have requested a list, covering
the last five years, of all contracts over $1 million which were
not competitively bid. We have searched for information
available on-line. This on-line data covers all Purchasing
Department purchases back to July 1992, except those for PUC,
whose data goes back to July 1993. Prior information is archived
and must be retrieved before we can provide all the information
we have. We are working on retrieving this older data and hope
to send it to you as soon as possible.
Purchasing has run a search of its tracking system for all
transactions over $1 million which were not bid. The results
are attached. In City parlance, we have:
• Purchase Orders (POs) , which are single purchases of goods or
services;
• Term Purchase Agreements (TPAs) , which are purchases over time
of goods or general services; and
• Contract Orders (CTs) and Contract Modifications (CMs) , which
are usually for professional services. These are contracts
which are developed by the departments which will receive the
services, and the departments select the vendors. The
departments operate under guidelines published by Purchasing
pursuant to the Admin. Code.
The tracking system indicates if there was competitive bidding
for Purchase Orders and TPAs, but has no such indicator for
Contract Orders.
The data we've been able to obtain regarding some purchases, such
as whether they were sole source, appears under "Other
Information . "
56
Attachment 3
Page 2 of -8
Supervisor Angela Alioto
December 1, 1994
Page 2
The tracking system does not contain information on whether
Contract Orders were competitively bid. Data on how the Contract
Order vendors were selected rests with the departments which
received the services, and the Clerk's prospective letter to all
departments should generate this and any other information
Purchasing does not have.
What the Report Contains
The enclosed report divides the transactions into Purchase
Orders, TPAs, and Contract Orders, and shows:
• Document number. The first two digits after the "PO", "CT",
"TP" are the department number.
• Vendor name
• Amount of the contract, based on the encumbrance request. The
tracking system was not designed as a financial system, rather
as a system to monitor the progress of documents through
Purchasing. The Controller's records would show the actual
amount spent for each purchase .
• Date the contract was sent to the Controller for encumbrance.
What the Report Does Not Contain
I want to note the type of contracts over $1 million and other
information which would not appear on the report .
• Construction, and architectural and engineering services.
These contracts do not go through Purchasing. They are signed
by the City departments which do construction, which are: the
Airport; the Port; Public Transportation (Muni) ; Public Works;
Recreation and Park.
• For the Contract Orders, the responsible departments know if
they were competitively bid.
The report should be useful to check the responses to the Clerk's
letter to all departments, but only those departments can provide
all the information you have requested.
I would welcome the opportunity to meet with you to review this
subject. I apologize for any inconvenience we may have caused
you as we developed this response.
57
Page 3 of
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////GfLLe
REGULAR MEETING
fSOo 0-7 BUDGET COMMITTEE
BOARD OF SUPERVISORS
fh*L- CITY AND COUNTY OF SAN FRANCISCO
ib far
WEDNESDAY. FEBRUARY 1. 1995 - 1:00 P.M. ROOM 228, CITY HALL
PRESENT: SUPERVISORS HSIEH, BIERMAN
DOCUMENTS nEnr
ABSENT: SUPERVISOR KAUFMAN
AUG 2 7 1996
CLERK: MARY L. RED
SAN FRANCISCO
PUBLIC LIBRARY
1. File 100-94-19. [Anticipated Supplemental Requests] Hearing to consider
anticipated Supplemental Requests from various departments and the Mayor's
recommendation concerning these requests. (Supervisor Hsieh)
(Continued from 1/25)
ACTION: Consideration continued to February 8.
2. File 101-94-52. [Appropriation, Department of Public Health] Ordinance
appropriating $350,000, Department of Public Health-Mental Health, to allow the
Department to maintain staffing for Jail Health Services for fiscal year 1994-95.
RO #94145 (Controller) (Continued from 1/25)
ACTION: Amended to reduce appropriation per Budget Analyst recommendations.
New title: "Ordinance appropriating $206,184, Department of Public
Health-Mental Health, to allow the Department to maintain staffing for
Jail Health Services for fiscal year 1994-95." RECOMMENDED AS
AMENDED.
3. File 208-95-1. [Waiver of Permit Fees - Bureau of Fire Prevention] Ordinance
waiving Fire Prevention Permit Fees for the "Chili Cookout' event at Slims, held on
September 18, 1994, to benefit the San Francisco Fire Department Water Rescue
Unit. (Supervisor Hsieh)
ACTION: RECOMMENDED.
4. File 47-95-2. [Deviation of Parking Rates - Performing Arts Garage] Resolution
authorizing deviation of rates at Performing Arts Garage to allow Administrative
Assistants and Legislative Aides to members of the Board of Supervisors to park
without cost at the Performing Arts Garage. (Supervisors Kaufman, Bierman)
ACTION: Hearing held. RECOMMENDED. Supervisor Bierman added as
cosponsor.
5. File 101-94-54. [Appropriation, War Memorial] Ordinance appropriating $73,520,
War Memorial, from the General Fund Reserve for other non-personal services to
allow the Real Estate Department to provide security services for fiscal year
1994-95. (Controller) RO #94161
ACTION: Hearing held. Consideration continued to February 8.
6. File 101-94-55. [Appropriation, Various Departments., Jrdinance appropriating
$103,819, various departments, from the General Fund reserve to material:, and
supplies, equipment and capital improvement projects and appropriating $65,184
from the Retirement Trust Fund to Equipment at the Retirement System for fiscal
year 1994-95; implementing Mayor's Budget Incentive Program. RO #94158
(Controller)
ACTION: RECOMMENDED.
7. File 101-94—56. [Appropriation, Department of Public Health] Ordinance
appropriating $1,722,243, Department of Public Health, of medical and Medi-Care
revenues to salaries, fringe benefits, medical service contracts, professional
services, training, and other non-personal services and materials and supplies to
allow the Department of Public Health to augment mental health services and
alleviate overcrowding in the Psychiatric Emergency Service Program at San
Francisco General Hospital for fiscal year 1994-95. RO #94148 (Controller)
ACTION: Amendment of the Whole, reflecting Budget Analyst recommendations,
adopted; further amended reflecting revised recommendations from
Budget Analyst. New title: "Ordinance appropriating $1,396,099,
Department of Public Health, of medical and Medi-Care revenues to
salaries, fringe benefits, medical service contracts, professional
services, training, and other non-personal services and materials and
supplies to allow the Department of Public Health to augment mental
health services and alleviate overcrowding in the Psychiatric Emergency
Service Program at San Francisco General Hospital for fiscal year
1994-95; placing $2,890 on reserve." RECOMMENDED AS AMENDED.
8. File 101-94-57. [Appropriation, Mayor, $50,000, Earthquake Relief] Ordinance
appropriating $50,000, Mayor, from General Fund Reserve for other non personal
services, to provide earthquake relief to Japan. (Supervisors Hsieh, Shelley,
Bierman, Leal, Alioto, Ammiano, Hallinan, Kaufman, Kennedy, Migden, Teng)
ACTION: RECOMMENDED.
9. File 100-95-2. [Board of Supervisors Department Budget, FY 1995/96] Motion
authorizing and directing the Clerk of the Board to file with the Controller the
budget estimates for Fiscal Year 1995-96 for the Department of the Board of
Supervisors. (Clerk of the Board)
ACTION: RECOMMENDED.
RELEASE OF RESERVES
10. File 101-90-128.1. [Release of Reserved Funds] Consideration of request to
release reserved funds, Department of Public Works - 1989 Earthquake Safety Bond
Program Fund, in the amount of $1,374,580, for the purpose of funding Fire Station
No. 44 construction contract. (Department of Public Works)
ACTION: Release of reserved funds in the amount of $1,374,580 approved. FILED.
11. File 101-93-88.1. [Release of Reserved Funds] Consideration of request to release
reserved funds, Department of Public Works - 1989 Earthquake Safety Bond
Program Fund, in the amount of $140,500, for the purpose of funding Fire Station
No. 44 construction contract. (Department of Public Works)
ACTION: Release of reserved funds in the amount of $140,500 approved. FILED.
12. File 101-92-3.3. [Release of Reserved Funds] Consideration of request to release
reserved funds, Department of Public Works - 1989 Earthquake Safety Bond
Program Fund, in the amount of $1,505,000, for the purpose of funding Fire Station
No. 36 and fuel tank removal. (Department of Public Works)
ACTION: Release of reserved funds in the amount of $1,505,000 approved. FILED.
13. File 101-92-42.1. [Release of Reserved Funds] Consideration of request to release
reserved funds, Public Utilities Commission, (1985 Water Revenue Bond Funds in
the amount of $550,000 for San Andreas Water Treatment Plant Project. (Public
Utilities Commission)
ACTION: Release of reserved funds in the amount of $369,000 approved per
Budget Analyst recommendations. FILED..
'.<n
CITY AND COUNTY
'Public LiSraru, (Documents (Dept.
Attn: Jane9-(iidson
OF SAN FRANCISCO
BOARD OF SUPERVISORS
BUDGET ANALYST
1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642
January 30, 1995
TO: Budget Committee
FROM: Budget Analyst
SUBJECT: February 1, 1995 Budget Committee Meeting
Item 1 - File 100-94-19
Note: This item was continued by the Budget Committee at its meeting of
January 25, 1995.
Item:
Amount:
Hearing to consider anticipated supplemental appropriation
requests and Mayor's recommendations.
Pending supplemental appropriations totaling $12,283,851
have been identified to date, with other expected requests
being developed by the Municipal Railway and the
Department of Public Health.
Ms. Serata has also advised that, in addition to the
$12,283,851 in supplemental appropriation requests
identified below, she will advise the Committee directly
regarding the current status of the budgetary shortfalls of
the Municipal Railway, Public Health, Police and any other
departments where additional supplemental appropriation
requests are anticipated.
Source of Funds: General Fund Reserve
oo^i imfnts depT.
FEB 1 1995
SAN FRANCISCO
PUBLIC LIBRARY
Memo to Budget Committee
February 1, 1995
Description: 1. The Mayor's Office has provided the following calculation
of the current status of General Fund Reserves:
General Fund Reserve $ 5,605,938
Additional Revenue 11/16/94 4,400,000
Public Health Reserve * 2.850.000
Total $12,855,938
* The Public Health Reserve is the result of Mental Health expenditure
savings during the 1993-94 budget year which have been set aside for the
opening of the new Mental Health Facility at San Francisco General
Hospital (i.e. the "R" Facility) during the 1994-95 Fiscal Year.
2. The Mayor's Office has also provided the following list of
existing and expected supplemental appropriations and their
current status:
Recommended
Requests by Mayor Status
$1,650,000* $1,650,000* Board
690,000 587,000 Approved
150,000 150,000 Board
Be Determined (TBD) TBD Department
Uses
District Attorney
Sheriff-Operations
Sheriff-Jail Overcrowding
Muni-Shortfall To
Department of Public Health
Mental Health - "R" Facility
Substance Abuse
Substance Abuse
Forensics Nurses
Medi-Cal Managed Care
Nursing MOU
Center for Special Problems
CAO Retirement
Police - Automatic Weapons
Police - Overtime/Prop D/Misc.
Court Security
Payment in Lieu of Taxes (SFHA)
Zero Base Budget
Human Resources:
Workers Compensation
Employee Relations Division
See Comments Section on District Attorney.
1 See Comments Section on Substance Abuse.
'* See Comments Section on Center for Special Problems.
BOARD OF SUPERVISORS
BUDGET ANALYST
2,260,000
152,000"
216,000"
350,000
125,000
TBD
2,260,000
152,000*'
216,000*'
350,000
125,000
TBD
Board
Board
' Department
Board
Mayor
Department
220,000*"
220,000**'
Mayor
55,000
55,000
Mayor
332,600
332,600
Controller
2,382,600
1,936,844
Controller
570,000
400,000
Board
1,000,000
1,000,000
Controller
150,000
TBD
Mayor
273,000
TBD
186,000
TBD
Mayor
Department
Memo to Budget Committee
February 1, 1995
Comments:
Recommended
Requests
by Mayor
Status
TBD
TBD
Department
$129,300
$129,300
Board
100,000
100,000
Controller
777,487
TBD
Mayor
242,779
TBD
Mayor
299,877
73,520
Board
59,700
TBD
Mayor
23,508
TBD
Mayor
25,000
25,000
Controller
50,000
50,000
Board
512,283,851
$9,998,264
$572,087
$2,857,674
Uses
Civil Services/Health and Safety
Joint Powers Board (JPB)
Charter Reform
Juvenile Probation
Public Defender
Real Estate/War Memorial Security
District Attorney-Family Support Bureau
Chief Administrative Officer
Election Task Force
Japan Earthquake Relief
Total \
General Fund Remaining Reserves
District Attorney • $1,650,000: Of the requested
$1,650,000, $1,153,111 has been approved and $496,889 has
been continued by the Budget Committee.
Sheriff - $587,000 and $150,000: These items for new jail
and work furlough operations and for jail overcrowding have
been previously approved by the Board of Supervisors.
Mental Health "R" Facility - $2,260,000: This represents
the amount of expenditures that the Department and
Mayor's Office have determined will be necessary to fund
fixtures, furnishings and equipment start-up costs for the
new Skilled Nursing Facility on the SFGH campus to achieve
accreditation approval and open the facility during the
current fiscal year. This request has been recommended by
the Budget Committee.
Substance Abuse - $152,000 and $216,000: Funding of
$152,000 was recommended by the Budget Committee
through mid January, 1995. An additional supplemental
appropriation of $216,000 is in process to continue the
program for an additional one month period from January 16,
1995 through February 15, 1995.
Forensics Nurses - $350,000: Overspending associated with
the ten hour shifts worked by forensics nurses.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 1, 1995
Medi-Cal Managed Care - $125,000: expected current fiscal
year City contribution to the Health Authority established for
the Managed Care Local Initiative. As previously reported,
the total City commitment over three years will be $1.0
million.
Nursing MOU - To be Determined: As of the writing of
this report, the Mayor's Office reports that they have not
been provided with a MOU that has been approved by the
Nurses. However, the Department of Public Health is now
projecting that a provision of the MOU regarding the "1%
pick up" of employee retirement contributions by the City will
cost approximately $500,000 in 1994-95.
Center for Special Problems - $220,000: During the 1994-
95 budget hearings, $400,000 was added to the budget for six
months operation of the Center for Special Problems.
According to the Mayor's Office, the Center for Special
Problems has been operating at a lower cost, with no
decrease in offender program services, and this additional
$220,000 is to fund the program as it is currently operating
for the remainder of the fiscal year. An additional $180,000,
resulting in a total of $400,000, would come from MediCal
funding.
CAO Retirement - $55,000: the Mayor's Office has received
a supplemental appropriation request in this amount for
costs' related to the retirement of the Chief Administrative
Officer.
Police - Automatic Weapons - $332,600: 1994-95
expenditures to begin arming Police Officers with automatic
weapons.
Police - Overtime/Prop D/Misc. - $1,936,844: The Police
Department's unanticipated overtime expenditures related to
the newspaper strike amounted to approximately $600,000.
This request also includes monies to implement Proposition
D for hiring additional Police Officers and other
miscellaneous expenditures.
Court Security - $400,000: This represents the amount of
expenditure recommended by the Mayor's Office for Court
Security personnel at the Polk and Folsom facility. The
funding would also be use to pay anticipated overtime
expenses related to several upcoming high profile court cases.
Payment in Lieu of Taxes (SFHA) - $1,000,000: The 1994-
95 budget was balanced with the inclusion of total Payment
BOARD OF SUPERVISORS
BUDGET ANALYST
4
Memo to Budget Committee
February 1, 1995
in Lieu of Taxes (PILOT) revenue in the amount of $1.6
Million. Of this amount, $600,000 was designated as the
PILOT for the current fiscal year, and $1.0 million was for
prior years. The Controller reports that the SFHA has
budgeted the $600,000 PILOT for 1994-95, but not the $1.0
million balance for prior years. Also related are current
negotiations for payment to the City for additional Police
services. The Controller reports that these matters will be
brought before the Board of Supervisors in the near future.
Zero Base Budget - $150,000 (Mayor's Recommendation is
"To be determined"): Pending supplemental appropriation for
cost of the Budget Analyst to perform a second Zero Base
Budget Analysis for the 1995-96 Fiscal Year.
Human Resources: Workers Compensation - $186,000:
Estimated costs for restructuring the Workers Compensation
Division when it is transferred from the Employees
Retirement System to the Department of Human Resources.
Human Resources: Employee Relations Division - "To
Be Determined": The Employee Relations Division (ERD) of
the Human Resources Department reports that a total of 29
Memoranda of Understanding must be negotiated between
now and the end of the Fiscal Year. Each of these separate
MOU may become the subject of arbitration. Consequently,
the ERD anticipates staffing needs and legal assistance for
arbitration cases in an amount that has not yet been
determined. The Department is now preparing a
supplemental appropriation request for submittal to the
Mayor's Office.
Human Resources: Civil Services/Health and Safety -
$430,375: Although the amounts are still to be determined,
HRD expects to submit a supplemental appropriation request
of approximately $430,375 for underfunded salary costs to
pay for existing budgeted positions (estimated at $200,000),
MIS development ($86,875) and health and safety programs
($143,500), which include a new Federally mandated drug
testing program.
Joint Powers Board (JPB) - $129,300: This request for
payment of San Francisco's share of the startup costs related
to the Peninsula Corridor Joint Powers Board has been
approved by the Board of Supervisors.
Charter Reform - $100,000: A motion requesting a
supplemental appropriation for $100jOOO to fund support
services for the Select Committee on Charter Reform has
BOARD OF SUPERVISORS
BUDGET ANALYST
5
Memo to Budget Committee
February 1, 1995
been approved by the Board of Supervisors and is now subject
to approval by the Mayor.
Juvenile Probation - $777,487: To be used for Capital
Improvement Projects and Facilities Maintenance.
Public Defender - $242,779: To be used for salaries and
fringes.
Real Estate/War Memorial Security - $73,520: To be used
for security for sites with relocated City Hall tenants,
excluding the Courts.
District Attorney-Family Support Bureau - $59,700: To
be used as a County match for Equipment.
Chief Administrative Officer - $23,508: To be used to pay
for Association of Bay Area Governments (ABAG) dues.
Election Task Force - $25,000: To implement Proposition
L pertaining to District Elections.
Japan Earthquake Relief - $50,000: To provide
earthquake relief monies related to the recent earthquake in
Kobe.
BOARD OF SUPERVISORS
BUDGET ANALYST
6
Memo to Budget Committee
February 1, 1995
Item 2 - File 101-94-52
Note: This item was continued by the Budget Committee at its meeting of
January 25, 1995.
Department:
Item:
Amount:
Source of Funds:
Description:
Department of Public Health (DPH)
Community Mental Health and Substance Abuse Services
Forensic Services Division
Supplemental appropriation ordinance appropriating
$350,000 to allow the Department of Public Health (DPH) to
maintain staffing for Jail Health Services for FY 1994-95.
$350,000
General Fund General Reserve
The Forensic Services Division of the Department of Public
, Health (DPH) is required to provide health services for the
San Francisco County Jail system, in accordance with (a) a
Federal Consent Decree (Stone vs. the City and County of
San Francisco) and (b) State Title 15 regulations,.
In October of 1994, the Forensic Services Division reported
that it was anticipating a shortfall of approximately $920,000
in its permanent salaries, fringe benefits and other personnel
accounts for FY 1994-95. DPH submitted a supplemental
appropriation request in the amount of $2,759,047, which
included $500,000 to partially offset this shortfall. However,
the Mayor reduced the portion of the supplemental
appropriation request that was to offset the funding shortfall
by $350,000 to $150,000, which was approved by the Board of
Supervisors, thereby leaving an estimated funding gap of
$770,000 ($920,000 less $150,000).
In order to further offset this funding gap, DPH changed its
mix of staffing in the jails by replacing some Registered
Nurses with Licensed Vocational Nurses, who are paid at a
lower wage than Registered Nurses. In addition, DPH
eliminated the overlapping ten-hour shifts for nurses in the
jails. According to DPH, these two measures combined will
save DPH an estimated $200,000 in FY 1994-95, without
jeopardizing the quality of care or the terms of the Consent
Decree or Title 15 regulations.
The proposed supplemental appropriation request would
appropriate $350,000 for permanent salaries to partially
offset the remaining estimated funding shortfall in DPH's
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 1, 1995
Comments:
Forensic Services Division of $570,000 ($770,000 less
$200,000).
1. The following table, based on information provided by
DPH, shows a breakdown of the Forensic Services Division's
actual and projected expenditures for personal services for
FY 1994-95 and the estimated funding surplus or shortfall in
each of these accounts.
Category
Permanent Salaries - Misc.
Permanent Salaries - Nurses
Overtime
Holiday Pay
Premium Pay
Temporary Salaries
Temporary Salaries - Nurses
Mandatory Fringe Benefits
Other Fringe Benefits
Total - Personal Services
Actual Projected Estimated
Revised Expenditures Expenditures Funding
FY 1994-95 7/1/94 to 1/1/95 to Surplus
Budget 12/31/94 6/30/95 (Shortfall)
$2,958,175
4,276,483
65,118
143,600
573,097
209,205
1,481,273
1,545,533
188.295
$1,071,352
2,092,280
47,849
66,016
295,791
108,516
993,726
640,438
106.172
$1,548,783
2,047,668
97,954
77,584
323,462
113,395
1,157,731
790,541
67.705
$338,040
136,535
(80,685)
0
(46,156)
(12,706)
(670,184)
114,554
14.418
$11,440,779 $5,422,140 $6,224,823* ($206,184)
* Projected expenditures of $6,224,823 for the last six months of FY 1994-95
are greater than the actual expenditures of $5,422,140 for the first six
months of FY 1994-95 because of the addition of 40 positions in the Forensic
Services Division in November of 1994, as approved by the Board of
Supervisors (Files 101-94-21 and 102-94-4).
2. As reflected in the table above, the Budget Analyst has
determined that the Forensic Services Division has a
projected shortfall of $206,184 and not $350,000 in its
personal services accounts for FY 1994-95. As such, the
supplemental appropriation request should be reduced by
$143,816, or from $350,000 to $206,184.
Recommendations:
1. Amend the proposed supplemental appropriation
ordinance by reducing the request by $143,816, from
$350,000 to $206,184.
2. Approve the proposed supplemental appropriation
ordinance, as amended.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
Item 3 - File 208-95-1
Item:
Description:
Comments:
Recommendation:
Ordinance waiving fire prevention permit fees for the "Chili
Cookout" event at Slim's (a music club and bar at 333 11th
St.), held on September 18, 1994, to benefit the San Francisco
Fire Department Water Rescue Unit.
The proposed ordinance would waive a permit fee of $889 to
be paid by Slim's to the Bureau of Fire Prevention for
permits issued in connection with an event held to benefit
the San Francisco Fire Department Water Rescue Unit.
Slim's held a chili cookout, open to the public, for the
purpose of benefiting the San Francisco Fire Department's
Water Rescue Unit on September 18, 1994. Because the
event was public and involved the use of propane grills in
an outdoor parking lot, inspections and permits from the
Bureau of Fire Prevention were required. The permit fees
totaled $889, including $129 for a public assembly permit
and liquid propane gas permit for the event as a whole, and
$760 for 19 individual conditional use gas permits for booth
operators at $40 each. These permit fees accrue to the
General Fund. Slim's has not yet paid the fees.
The San Francisco Fire Department's Water Rescue Unit
operates out of Fire Stations located near Ocean Beach and
San, -Francisco Bay and involves approximately 150
firefighters who are trained in water rescue in addition to
their normal training. The Unit will use the funds raised
by Slim's to purchase needed specialized equipment such as
wet suits and floating stretchers. Proceeds from the event
at Slim's totaled $2,100.
According to Captain Tom Harvey of the Fire Department,
the Bureau of Fire Prevention applies the permit fee
schedule to all events, and does not issue fee waivers.
However, the Board of Supervisors does have the authority
to issue fee waivers.
Approval of the proposed ordinance is a policy matter for
the Board of Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 1, 1995
Item 4 -File 47-95-2
Department:
Item:
Description:
Comment:
Recommendation:
Department of Parking and Traffic (DPT)
Resolution authorizing Administrative Assistants and
Legislative Aides to Members of the Board of Supervisors to
park without cost at the Performing Arts Garage.
The Performing Arts Garage is a 612-space City-owned
parking facility located on Grove Street, between Franklin
and Gough Streets.
In 1984, the Board of Supervisors approved a resolution
(Resolution 574-84) which authorized free parking privileges
for 28 Municipal and Superior Court Judges at the
Performing Arts Garage. Under this arrangement, the
Judges may park their vehicles at the Garage for free on
weekdays between 7 a.m. and 6 p.m. However, the Judges
are required to pay the regular parking rate if their vehicles
' are parked at the Garage on weekends or on weekdays after 6
p.m., because parking spaces are often needed at those times
in order to accommodate paying motorists who are attending
the opera, symphony, ballet, or other Civic Center
attractions.
Because the Superior and Municipal Courts are relocating
out of the Civic Center area to 633 Folsom Street, these
Judges no longer need the free parking spaces provided for
them at the Performing Arts Garage. The proposed
resolution would authorize the use of these vacant parking
spaces at the Performing Arts Garage, without cost, by the 22
Administrative Assistants and Legislative Aides to Members
of the Board of Supervisors.
According to Mr. Kevin Hagerty, Director of Off-Street
Parking for the Department of Parking and Traffic (DPT), the
Performing Arts Garage currently operates at approximately
75 percent capacity during the daytime (approximately 460
spaces), including the 28 parking spaces used by Superior
and Municipal Court Judges at no charge. Mr. Hagerty
advises that it is unlikely that the use of 22 of these 28 free
parking spaces by Administrative Assistants and Legislative
Aides during the daytime would prohibit paying motorists
from parking at the Garage, and it is therefore unlikely that
this policy would result in reduced revenues to the City.
Approval of the proposed resolution is a policy matter for the
Board of Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
10
Memo to Budget Committee
February 2, 1995 Budget Committee Meeting
Item 5 - File 101-94-54
Department:
Amount:
Source of Funds:
Item:
Description:
Real Estate Department
$73,520
General Fund Reserve
Ordinance appropriating $73,520 from the General Fund
Reserve to pay for security services at the War Memorial at
401 Van Ness Avenue for the period February 13, 1995
through June 30, 1995.
As part of the move from City Hall for seismic retrofitting, as
of February 13, 1995, staff of the Office of the Mayor, Board
of Supervisors, Chief Administrative Officer, Ethics
Commission, and Civil Service Commission, as well as the
Law Library and the public hearing rooms used by City
Commissions and the Board of Supervisors are relocating to
office space at the War Memorial Building at 401 Van Ness
Avenue.
Entry security at City Hall for all of these departments had
previously been provided by 7 Sheriffs Department staff (6
Cadets and one Deputy Sheriff) assigned to the 4 entrances of
City Hall, using 3 walk-through metal detectors.
The Sheriffs Department has determined that the War
Memorial, with 8 doors, will require 7 FTE positions. These
security services are proposed to be provided through a
private contractor and a "Proposition J" certification process
for this purpose has been submitted to the Board of
Supervisors for approval. The estimated contractual cost for
the security services for the War Memorial, for the period
February 13, 1995 to June 30, 1995, are as follows:
FTE
7
Total Hours
5,320
Rate/Hour
$11
Estimated Cost
$58,520
The total of 5,320 hours provided with these positions will
provide for 3 guards monitoring doors and door security
cameras during the work day, and 1 guard for the War
Memorial during night and weekend hours.
In addition, two new metal detectors are required at the War
Memorial because 2 of the 3 metal detectors now at City Hall
are old, frequently break down, and should be taken out of
service, according to Lieutenant Rich Dyer of the Sheriffs
Department. The cost of new metal detectors is
BOARD OF SUPERVISORS
BUDGET ANALYST
11
Memo to Budget Committee
February 2, 1995 Budget Committee Meeting
approximately $7,500 each, for a total cost of $15,000, based
on estimates obtained by the Real Estate Department.
Therefore, the total estimated cost for security at the War
Memorial for the period from February 13, 1995 through the
end of the Fiscal Year on June 30, 1995, including $58,520 for
personnel and $15,000 for metal detectors, is $73,520, as is
being requested under this item.
Comments: 1. The courtrooms of the Trial Courts formerly located in
City Hall relocated as of January 13, 1995 to temporary
courtrooms at 633 Folsom. The Sheriffs Department has
determined that 633 Folsom, with 3 entry doors, will require
a total of 4 FTE positions. These positions are proposed to be
filled with existing budgeted Sheriffs Department staff (3
Cadets and 1 Deputy Sheriff). According to Lt. Dyer, the
Sheriffs Deputy assigned to 633 Folsom is the security
coordinator and supervisor for the site, and the three Cadets
cover the doors. The cost of these Sheriffs Department
,personnel for the period January 13, 1995 through June 30,
1995, is approximately $51,500 for salaries and $7,250 for
fringe benefits, for a total of $58,750. As noted above, this
cost has already been provided for in the FY 1994-95 Budget.
2. Security in the courtrooms of the Trial Courts is provided
by 29 Deputy Sheriff Bailiffs. These personnel have been
transferred to the temporary courtrooms at 633 Folsom.
Because 633 Folsom has the same number of courtrooms as
had existed at City Hall, the same number of Deputy Sheriff
Bailiffs are needed at the new location.
3. There are an additional three Sheriffs Department Cadets
who formerly provided entry security at City Hall who will
not be assigned to 633 Folsom or to the War Memorial.
These three Cadets have been reassigned; one to the Parole
Office, one to the new County Jail at 425 7th Street, and one
to the San Bruno Jail. These positions were previously
approved as part of the Sheriffs Department FY 1994-95
Budget, and a memo regarding these assignments from the
Sheriffs Department is attached.
4. The Real Estate Department reports that the need for
security at both 633 Folsom and the War Memorial will
continue in FY 1995-96. If security services are provided for
the War Memorial by a private contractor, the Real Estate
Department estimates that the cost will be approximately
$159,500, for the period July 1, 1995 to June 30, 1996. Such
funds would be included in the Real Estate Department's FY
BOARD OF SUPERVISORS
BUDGET ANALYST
12
Memo to Budget Committee
February 2, 1995 Budget Committee Meeting
1995-96 Budget and be subject to review and approval by the
Board of Supervisors.
5. Currently, entry security services at City Hall cost
approximately $191,808 annually, based on the cost of the 7
Sheriffs Department personnel described above. With the
additional entry security service required by the move of
offices to the War Memorial, the City will incur additional
costs for security services of approximately $159,500
annually, based on the Real Estate Department's estimate of
the cost of providing these services through a private
contract.
6. In summary, approval of the proposed ordinance would
appropriate $58,520 for an outside contract and $15,000 for
metal detectors, for a total of $73,520, to the Real Estate
Department from the General Fund Reserve to pay for
security services at the War Memorial Building for the period
February 13, 1995 to June 30, 1995.
Recommendation: While the Budget Analyst believes that the proposed
ordinance should be approved to provide the necessary
security at the War Memorial, it should be noted that the
Proposition J certification to provide security services at the
War Memorial through a private contractor has not yet been
approved by the Board of Supervisors. Although such a
contract would not displace any Civil Service employees, we
consider approval of such a contract to be a policy decision for
the Board of Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
jnN-26-95 THU 15:57 P. 02
Attachment
San Francisco Sheriff's Department
INTER-OFFICE CORRESPONDENCE
TO: PEG STEVEHSON January 26, 1995
FROM: LT. R. DYER
RE: 8374 SHERIFF'S CADETS
The Sheriff's Department discontinued City Hall entry
security on January 13, 1995. Assigned to this duty were six 8274
cadets and one 8304 deputy sheriff supervisor. The one year
personnel salary and fringe benefits cost of this operation was:
1 8304 at $58^303 = $58,303
6 8274s at $23,000 = $138,000
= $196,303
Of the one supervisor and six cadets who formally performed
entry security at City Hall, the 8304 supervisor and three 8274
cadets were reassigned to 633 Folsora Street to perform entry
security at that location.
One 8274 cadet 'resigned on 1/13/95. One 8274 cadet was
reassigned to County Jail #3 San Bruno to replace the Besk lawsuit
settlement 8274 cadet, who had resigned. One 827,4 cadet was
reassigned to the County Parole office on a grant.
I hope this information is helpful. If you have any further
question, please contact Budget Officer Rich. Ridgeway or me at
554-7225.
Recycled Paper
14
Memo to Budget Committee
February 1, 1995
Item 6 - File 101-94-55
Item:
Amount and
Source of Funds:
Description:
Supplemental appropriation ordinance to implement Mayor's
Budget Incentive Program by appropriating $103,819 from
the General Fund Reserve to Materials and Supplies,
Equipment and Capital Improvement Projects, and
appropriating $65,184 from the Employees Retirement Trust
Fund to Equipment.
General Fund Reserve - funds carried forward
from the FY 1993-94 budget $103,819
Employees Retirement Trust Fund 65.184
Total $169,003
In November of 1993, in the Mayor's budget instructions for
FY 1994-95, the Mayor proposed the Budget Incentive
Program, which provided that City departments could retain
a percentage of their unexpended balances at the end of FY
1993-94 and could use such funds for one-time projects,
infrastructure needs or equipment purchases, subject to the
Controller's certification of the availability of funds.
In FY 1993-94, the amount of surplus funds certified by the
Controller for such purposes amounted to $169,003. In July
of 1994, the Mayor advised those departments which had
underspent during FY 1993-94 to submit proposals for the
use of surplus funds from FY 1993-94 for one-time projects.
As a result, 13 City departments submitted proposals
totaling $1,066,821. The Mayor approved $169,003 of this
amount for these 13 departments, as follows:
General Fund Non-General Fund
Board of Supervisors
$4,500
Adult Probation
711
Human Rights Commission
5,000
Parking & Traffic
10,000
Employees Retirement System
$65,184*
Law Library
9,000
Chief Administrative Officer
7,608
Agriculture/Weights & Measures
10,000
Medical Examiner/Coroner
2,000
Electricity & Telecommunications
10,000
Animal Care & Control
18,000
Registrar
15,000
Public Works
12.000
103,819**
Totals $:
$65,184**
BOARD OF SUPERVISORS
BUDGET ANALYST
15
Memo to Budget Committee
February 1, 1995
* Includes some General Fund contributions.
** Total of $169,003.
In addition to the Mayor's budget instructions submitted in
November of 1993, Proposition G (Mission Driven
Budgeting), which was approved by the San Francisco
electorate in June of 1994, declared that it shall be City
policy to encourage the Mayor and Board of Supervisors,
through the supplemental appropriation process, to give
serious consideration to rewarding those departments that
the Controller has certified have exceeded their revenue goals
or have expended less than the amount budgeted for that
year.
The specific requests of each of these departments are
described below:
Board of Supervisors $4,500
This request is for a dual cassette recorder and tape
'duplicator for the Clerk of the Board's Office. According to
Ms. Marie McKechnie of the Clerk of the Board's Office, this
equipment is needed in order to augment the existing
recording equipment, consisting of one single-reel cassette
recorder, which is used by the Clerk of the Board to record
meetings of the Board of Supervisors and its Committees.
Adult Probation $711
This' amount would be used to augment the Department's
existing office paging system by installing wiring and
speakers in two additional rooms.
Human Rights Commission (HRC) $5,000
This request is for the addition of four computer work
stations in order to improve HRC's capacity to process
MBE/WBE/LBE certifications and contract compliance
Department of Parking and Traffic (DPT) $10,000
DPT would use these funds to purchase a laser printer and
four personal computers in order to automate the processing
of the between 3,000 and 5,000 pieces of mail that the Traffic
Citation Processing Division receives each week and to speed
the Adniinistrative Hearing Office's responses to citizens.
Employees Retirement System (ERS) $65,184
This request would be used for the following items:
BOARD OF SUPERVISORS
BUDGET ANALYST
16
Memo to Budget Committee
February 1, 1995
Installation of panel system to create separate
workstations $15,500
Electrical work and data cabling to ensure
sufficient power supply and appropriate
wiring for Local Area Network (LAN) 17,700
Microfilm reader to perform research 5,096
Refrigeration unit to provide climate-controlled
environment for LAN 2,140
Worksite renovations, incl. chairs, foot stools
and wrist rests, to comply with VDT ordinance 5,880
Office furniture and supplies, such as file
cabinets, shelves, desks and keyboard trays 11,278
Table, overhead projector and screen for
presentations in Retirement Board room 1,900
Paper shredder to destroy confidential records 5,690
Total $65,184
Law Library $9,000
.These funds would be expended on four computers, two
printers and software in order to enable the Law Library to
begin the automation of its card catalog and technical
services, and to provide a public access terminal and
adniinistrative services.
Chief Administrative Officer (CAP) $7,608
The CAO would use these funds to acquire one additional file
server, networking software and a network interface, needed
in order to install a LAN at the CAO's new location in the
Veteran's Building.
Agriculture/Weights & Measures $10,000
This request is for the purchase of five personal computers to
expedite data entry work, which is needed to comply with
State-mandated reporting requirements.
Medical Examiner/Coroner $2,000
This request is for the purchase of a computer-based slide
making system that would produce high quality photographic
slides needed for training presentations.
Electricity and Telecommunications (PET) $10,000
DET is requesting $10,000 for facilities maintenance
improvements, including safety and operations measures for
DET trailers and miscellaneous health/safety items in the
main Rankin Street facility (e.g. tripping hazards, radiator
leaks, inoperative lighting, heating/ventilation/air
conditioning controls).
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 1, 1995
Comment:
Animal Care and Control $18,000
This request would be used to install a freight elevator door
that opens into the Department's storage area. The existing
elevator has only one door, which opens up to a small
corridor. An elevator door opening to the storage area would
facilitate the loading and unloading of dog and cat food, cat
litter, cardboard carriers and other materials and supplies
into the storage area.
Registrar of Voters $15,000
The Registrar is requesting $15,000 for one personal
computer, two file servers and software in order to upgrade
the Election Management Network Server, thereby allowing
faster processing of absentee ballots and of information
requests from candidates and increasing hard disk storage
capacity.
Department of Public Works (DPW) $12,000
DPW is requesting $12,000 to perform work needed so that
the City can assume operation of steam service to the Civic
Center. Work would include installing electrical power,
telephone service, pipes, controls and interfaces.
Total Supplemental Appropriation Request $169,003
Mr. Paul Owsley of the Electronic Information Processing
Steering Committee (EIPSC) advises that the above requests
to purchase computer equipment do not require prior EIPSC
approval because they fall under EIPSC's "Rule of Twenty."
Under this rule, a City department or departmental division
need not seek prior approval from EIPSC for the purchase of
20 or less computers within one year.
Recommendation: Approve the proposed ordinance.
BOARD OF STTPKRVTSORS
BUDGET ANALYST
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
Item 7 -File 101-94-58
Department:
Item:
Amount:
Source of Funds:
Description:
Department of Public Health (DPH)
San Francisco General Hospital (SFGH)
Division of Mental Health, Substance Abuse and Forensics
Supplemental Appropriation Ordinance appropriating
$1,722,243 of Medi-Cal and Medicare revenues for salaries,
fringe benefits, medical service contracts, professional
services, training, other non-personal services and materials
and supplies to the Department of Public Health for (a) an
augmentation of Mental Health Services and (b) to alleviate
overcrowding in the Psychiatric Emergency Services Program
at San Francisco General Hospital for FY 1994-95.
$1,722,243
Medi-Cal and Medicare revenues
The DPH reports that over the past 12 months, there has
been a 27 percent increase in the number of patients
admitted per month to SFGH's Psychiatric Emergency
Services (PES) Program, from an average of 582 admissions
per month in 1993 to an average of 741 per month in 1994
(see Attachment). The DPH advises that the increased
number of patients has resulted in a deterioration in patient
care, a decrease in patient/staff safety, and increased stress
on the Program staff. According to Ms. Ellen Busteed of
SFGH's Department of Psychiatry, this patient increase is
primarily a result of a substantial rise in volume of patients
who are brought in by the Police Department for evaluation
due to being a danger to themselves and others. The DPH
advises that as the volume of patients has increased, the
average length of stay of some of the patients at the PES
Program has also increased from less than one full day to two
to three days (72 hours). According to the DPH, the PES
Program is not permitted under the Hospital's license to keep
patients more than 23 hours. Ms. Busteed advises that to
continue the current practice, the Hospital could be
jeopardizing its license. According to Ms Busteed, SFGH
believes that the proposed supplemental appropriation
request will significantly increase its capability to comply
with this requirement.
Additionally, the DPH reports that the DPH's community-
based mental health programs are also at capacity, with
waiting lists for intensive day services. As such, under this
proposed request, SFGH and DPH's Division of Mental
Health, Substance Abuse and Forensics are proposing a plan
BOARD OF SUPERVISORS
BUDGET ANALYST
1 Q
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
to expand and enhance the community-based mental heath
capacity and reduce the reliance on institutional care at
SFGH. Such program expansion and enhancement would be
funded by increased Medi-Cal and Medicare billings.
According to Ms. Monique Zmuda of the DPH, this request
does not represent a budget deficiency in the FY 1994-95
DPH budget but rather represents a combination of expanded
services and new programs consisting of the following three
components:
(1) A Psychiatric Emergency Service Safety Plan
Under this component, the SFGH Department of Psychiatry
would collaborate with SFGH and the Division of Mental
Health, Substance Abuse and Forensics to implement the
following: (a) work with the Police Department on a plan to
slow admissions during the PES Program's peak periods (b)
discuss with other hospitals in San Francisco the option of
evaluating and holding patients until such time as the PES
Program can safely accept patient transfers, (c) increase
inpatient and PES staffing in order to adequately handle the
increase in inpatient admissions and PES patient
admissions, (d) increase the acute psychiatric units by seven
beds and (e) expand the Crisis Resolution Team. This Team,
which is composed of Social Workers and Psychiatrists at
SFGH, has responsibility for placing patients into the
community who would otherwise be forced to remain in the
acute psychiatric units or PES Program for extended periods.
(2) Medical Emergency High User Project
Under this component, the SFGH Department of Psychiatry
proposes to initiate an intensive case management system to
address the problems of the "high users" of emergency
medical services. Based on a study conducted by SFGH a
"high user" is defined as any individual within a 12-month
time period who had 15 or more visits to the medical
emergency room services at SFGH. Results of the study
indicated that the majority of these patients were in need of
substance abuse/or alcohol treatment, half of these patients
were in need of case management and almost half would
potentially benefit from a psychiatric medication evaluation.
Under the proposed intensive case management system, the
case managers would work collaboratively with the staff of
the medical emergency room services in identifying
appropriate patients and developing psychosocial
interventions and linkages to more appropriate services in
order to decrease utilization of the more expensive medical
emergency services.
BOARD OF SUPERVISORS
BUDGET ANALYST
20
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
(3) Mental Health Community Care Service Enhancement
Under this component, the Division of Mental Health,
Substance Abuse and Forensics is proposing the following:
- Development of a mobile crisis team;
- Development of urgent care capacity at mental
health clinics;
- Increased community- based care coordinators;
- Increased staffing at residential treatment
programs;
- Increased staffing at a Latino focused program,
- Increased intensive day treatment services for
children,
- Increased residential care and case management,
- Development of support staff for women's housing
project,
- Increased vocational services,
- Development of second Clubhouse Day Program
(see details below).
This proposed supplemental appropriation request would
appropriate $1,722,243, as follows:
Permanent Salaries - Miscellaneous
$150,464
Permanent Salaries - Nurses
177,457
Premium Pay
12,212
Fringe Benefits
57,386
Professional Services
499,716
Training
2,890
Non-Personal Services
81,195
Materials and Supplies
60,923
Medical Service Contracts
680.000
Total
$1,722,243
The following provides details of each of the foregoing
funding requests:
Permanent Salaries - Miscellaneous $150,464
This amount would fund the following existing vacant
positions for the PES Program and Crisis Resolution Team
(case management) and the Inpatient Psychiatric Units (for
the increased beds) for the period January 1, 1995 to June 30,
1995:
Health Care Billing Clerk I (1 FTE) $15,000
2305 Psychiatric Technician (6.25 FTE) 1 16,796
BOARD OF SUPERVISORS
BUDGET ANALYST
21
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
2312 Licensed Vocational Nurse (1 FTE) 18.668
Total $150,464
The Health Care Billing Clerk would be
responsible for patient registration,
appointment scheduling, processing of charge
claims, and confirming eligibility for service.
The Psychiatric Technicians would be
responsible for the provision of PES and Crisis
Resolution Team (CRT) nursing services (e. g.,
patient assessment, administering medication
etc.). The Licensed Vocational Nurse would be
responsible for providing PES nursing services
(e. g., patient assessment and administering
medication).
Permanent Salaries - Nurses $177,457
This amount would fund 6.5 FTE existing
vacant 2320 Registered Nurse positions for the
PES Program for the period January 1, 1995 to
June 30,1995. These positions would be
responsible for providing nursing services in the
PES Program and the Inpatient Psychiatric
Units (e. g., patient assessment, group therapy,
administering medication etc.)
Premium Pav $12,212
This amount would fund shift differential pay
for the Psychiatric Technicians, Licensed
Vocational Nurse and Registered Nurses.
Fringe Benefits $57,386
This amount is equivalent to approximately 17.5
percent of total salaries of $327,921 ($150,464
plus $177,457).
Professional Services $499,716
This amount would be used to modify SFGH's
existing contract with the University of
California, San Francisco (UCSF) effective
January 1, 1995 through June 30, 1995 to fund
the following positions:
Classification ETE
Social Worker 7.5 $168,750
BOARD OF SUPERVISORS
BUDGET ANALYST
22
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
Psychiatrist
1.87
102,850
Case Manager
2.0
40,000
Peer Counselor
2.5
30,000
Evaluation Psychologist
0.5
15,000
Data Collection Assistant
1.0
12,500
Revenue Clerk
2.0
27,500
Fringe Benefits
103.116
Total
$499,716
The above-noted contract staff would provide
services to the PES Program, the Inpatient
Psychiatric Unit, the Crisis Resolution Team
and the Medical Emergency High User Project.
Training
This amount would fund conference and
seminar training for the 14.75 FTE staff that is
to be hired.
$2,890
Non-Personal Services $81,195
This amount would fund (1) short term housing
in a general assistance hotel for patients during
treatment at the PES Program and Medical
Emergency High User Project, (2) telephone
costs (3) printing and reproduction (in-house),
and (4) other miscellaneous costs.
Materials and Supplies $60,923
This amount would fund patient care supplies,
office supplies, office equipment, office furniture
and computer equipment for the staff that is to
be hired .
Medical Services Contracts $680.000
This requested amount would fund the
modification of the following existing
community-based medical services contracts,
effective March 1, 1995 to June 30, 1995 to
enhance and expand the community-based
mental health program capacity:
Westside Mental Health
($150.000)
Mobile Crisis Unit
BOARD OF SUPERVISORS
BUDGET ANALYST
23
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
This Unit would provide short term outpatient
treatment interventions including medications
to individuals who are unable or unwilling to go
to a mental health clinic site. The Unit would
operate seven days per week, with two shifts on
weekdays and one shift on Saturdays and
Sundays. It will also serve as a pre-hospital
patient assessment unit, diverting individuals
from the PES Program and acute in-patient
psychiatric services whenever appropriate.
Westside Mental Health would be paid a fee-for-
service rate of $149 for each of the estimated
1,007 outpatient visits.
Westside Mental Health 's current contract with
the DPH is in the amount of $2,236,397.
Westside Mental Health - Care Management
Capacity Enhancement ($148.000)
DPH advises that care management assists in
continuity of care and appropriate utilization of
system resources for seriously mentally ill
individuals through the activities of
coordinators. Coordinators are required to make
face-to-face contact with newly assigned
patients while hospitalized to improve linkage to
community-based services, authorize services in
the community, and establish a plan for
maintaining the care of the patient even as
his/her service needs change over time.
According to the DPH, enhanced managed care
will reduce the fragmentation of care, reduce the
need for acute in-patient care and assist
individuals to remain in community-based
programs. Westside Mental Health will be paid
a fee-for- service rate of $76 for each of the
estimated 1,947 patient visits.
Family Service Agency - Project Re-entry
($30.000)
This project would provide case management
services to patients who have been treated in
out-of-county treatment facilities (e. g.,
Crestwood Vallejo located in Sonoma County
and Canyon Manor located in Marin County) in
order to integrate these patients back into the
community. In addition, project staff would
BOARD OF SUPERVISORS
BUDGET ANALYST
2k
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
provide consultation to the residential care
providers serving these patients and coordinate
the care provided to these patients by other
treatment programs. Family Service Agency will
be paid a fee-for-service rate of $80 for each of
the estimated 375 visits to residential care
patients.
Family Service Agency's current contract with
DPH is in the amount of $3,742,049.
Bawiew Hunters Point Foundation - Clubhouse
Program ($60.000)
This Program would provide socialization and
vocational activities for seriously mentally ill
individuals who have stabilized and are able to
use a less intensive service. Bayview Hunters
Point Foundation will be paid a fee-for-service
rate of $51 for each of the estimated 1,176 day
treatment units.
Bayview Hunters Point Foundation's current
contract with DPH is in the amount of
$4,040,662.
Instituto Familiar de la Raza - Latino Focus
Program Enhancement ($28.000)
This community-based agency would provide
enhanced outpatient psychiatric nursing
services to patients. Instituto Familiar de la
Raza will be paid a fee-for-service rate of $99 for
each of the estimated 283 outpatient visits.
Instituto Familiar de la Raza's current contract
with DPH is in the amount of $378,307.
Progress Foundation- Acute Residential Services
($90.000)
Progress Foundation will provide enhanced
residential treatment services in order to serve
more patients discharged from acute care and
Institute for Mental Disease (IMD) facilities (e.
g., Crestwood Vallejo and Canyon Manor).
Progress Foundation will be paid a fee-for-
service rate of $206 for each of the estimated
437 residential treatment days.
BOARD OF SUPERVISORS
BUDGET ANALYST
25
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
Progress Foundation's current contract with
DPH is in the amount of $4,533,574.
Edgewood Children Center ($67.000)
Edgewood Children Center would provide
enhanced intensive day treatment services for
children. Such day treatment services would
include counseling, educational services and
psychiatric treatment. Edgewood will be paid a
fee-for-service rate of $73 for each of the
estimated 918 day treatment visits.
Edgewood Children Center's current contract
with DPH is in the amount of $1,833,884.
St. Marv's Hospital - McAulev Clinic ($67r000)
St. Mary's Hospital's McAuley Clinic would
provide enhanced day treatment (i. e.,
counseling, educational services, psychiatric
treatment) and aftercare (i. e., client follow-up
home visits and counseling services for client
family members) to children who would
otherwise be hospitalized in acute inpatient
services. St. Mary's Hospital will be paid a fee-
for-service rate of $225 for each of the estimated
298 day treatment and after care days.
St. Mary's - McAuley Clinic's current contract
with DPH is in the amount of $416,880.
St. Pauli's Women's Shelter ($40.000)
St. Pauli's Women's Shelter would provide
mental health services for the women and their
children who are served at this shelter. Such
services would include linking the program
clients to community-based mental heath
services in order to insure that clients who are
mentally ill and homeless receive appropriate
treatment services. St. Pauli's Women's Shelter
would be paid a fee-for-service rate of $40 for
each of the estimated 1,000 hours of staff
support service.
St. Pauli's Women's Shelter's current contract
with DPH is in the amount of $30,000.
BOARD OF SUPERVISORS
BUDGET ANALYST
26
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
Total Request $1,722,243
Comments: 1. As noted above, the proposed expenditures for Permanent
Salaries - Miscellaneous and Permanent Salaries - Nurses
were based on the staff being hired by January 1, 1995. Ms.
Busteed now advises that the staff will be hired effective
March 1, 1995. As such, the amount required for Permanent
Salaries - Miscellaneous is $100,309 or $50,155 less than the
requested $150,464 and the amount required for Permanent
Salaries - Nurses is $118,305 or $59,152 less than the
requested $177,457. Based on this decrease in salaries, the
amount requested for Fringe Benefits should be reduced by
$19,129 from $57,386 to $38,257 and the amount requested
for Premium Pay should be reduced by $4,071 from $12,212
to $8,141. The amount requested for Non-Personal Services
should also be reduced by $5,812 from $81,195 to $75,383
because, based on the staff not being hired until March 1,
1995, reduced expenditures will be incurred against this
account. Additionally, Ms. Busteed advises that the
modification to the UCSF contract would not become effective
until March 1, 1995. Accordingly, the amount requested for
Professional Services should be reduced by $166,572 from
$499,716 to $333,144.
2. The Medi-Cal and Medicare revenue amounts contained in
the proposed supplemental appropriation request should also
be adjusted to reflect the revised expenditure amounts.
3. As of the writing of this report, the SFGH was unable to
provide specific budget details for the requested training and
the Non-Personal Services expenditures. As such, the Budget
Analyst recommends that these monies be placed on reserve
pending the SFGH's submission of the budget details for
these two accounts.
Recommendation: 1. Amend the proposed ordinance to reduce the supplemental
appropriation request as follows: (1) reduce Permanent
Salaries - Miscellaneous by $50,155 from $150,464 to
$100,309, (2) reduce Permanent Salaries - Nurses by $59,152
from $177,457 to $118,305, (3) reduce Fringe Benefits by
$19,129 from $57,386 to $38,257, (4) reduce Premium Pay by
$4,071 from $12,212 to $8,141, (5) reduce Non-Personal
Services by $5,812 from $81,195 to $75,383, and (6) reduce
Professional Services by $166,572 from $499,716 to $333,144,
for a total reduction of $304,891 from $1,722,243 to
$1,417,352,
BOARD OF SUPERVISORS
BUDGET ANALYST
97
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
2. Amend the proposed ordinance to (1) reduce the Medi-Cal
revenue amount by $222,504 from $1,440,610 to $1,218,106
and (2) reduce the Medicare revenue amount by $82,387 from
$281,633 to $199,246 for a total reduction of $304,891.
Additionally, amend the proposed ordinance to reduce the
Medi-Cal transfer out amount of $760,610 by $222,504 to
$538,106 to correspond to the $222,504 reduction in the total
Medi-Cal revenue amount.
3. Amend the proposed ordinance to place $2,890 for training
and $75,383 for Non-Personal Services on reserve pending
the SFGH's submission of budget details.
3. Approve the proposed ordinance as amended.
BOARD OF SUPERVISORS
BUDGET ANALYST
28
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Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
Item 8 - File 101-94-57
Department:
Item:
Amount:
Source of Funds:
Description:
Comments:
Recommendation:
Mayor's Office
Supplemental Appropriation Ordinance appropriating
$50,000 from the General Fund Reserve to provide
earthquake relief monies to Japan in FY 1994-95.
$50,000
General Fund - General Fund Reserve
The proposed supplemental appropriation request in the
amount of $50,000 would be donated to the government of
Japan to be used for earthquake relief in connection with the
major earthquake that was centered in the area of Kobe
Japan, on January 17, 1995. Ms. Theresa Lee of the Mayor's
Office advises that since San Francisco has an established
sister city relationship with the City of Osaka, the Mayor's
Office is proposing that the $50,000 for the Kobe earthquake
disaster be transmitted to the Mayor of Osaka, to be used for
earthquake relief efforts as the Mayor deems appropriate.
Ms. Lee notes that Osaka is among the cities that incurred
damage as a result of the earthquake.
Ms. Lee advises that Japan previously donated
approximately $2 million in public and private funds to San
Francisco for earthquake relief following the October, 1989
Loma Prieta earthquake that occurred in San Francisco.
Approval of the proposed ordinance is a policy matter for the
Board of Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
in
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
Item 9 - File 100-95-1
Department: Board of Supervisors
Item: Motion authorizing and directing the Clerk of the Board to
file with the Controller the budget estimates for FY 1995-96
for the Board of Supervisors.
Description: The Clerk of the Board of Supervisors will make a
presentation of the recommended FY 1995-96 budget for the
Board of Supervisors directly to the Budget Committee. The
Budget Analyst will review and report on this budget in
detail, along with all other departmental budgets, to the
Budget Committee in June of 1995 during the Committees
annual budget hearings.
BOARD OF SUPERVISORS
BUDGET ANALYST
31
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
Items 10 and 11
Files 101-90-128.1 and 101-93-
Department:
Items:
Amounts:
Source of Funds:
Description:
Department of Public Works (DPW)
Fire Department
Item 10, File 101-90-128.1 - Release of reserved funds in the
amount of $1,374,580, for the purpose of funding Fire Station
No. 44 construction contract.
Item 11, File 101-93-88.1 - Release of reserved funds in the
amount of $140,500, for the purpose of funding Fire Station
No. 44 construction contract.
Item 10, File 101-90-128.1
Item 11, File 101-93-88.1
Total
$1,374,580
140.500
$1,515,080
1989 Earthquake Safety Bond Program Fund
The Board of Supervisors previously approved a
supplemental appropriation request in the amount of
$6,500,000, from 1989 Earthquake Safety Bonds for the 1989
Earthquake Safety Bond Program Phase One (File 101-90-
128). At the same time, the Board of Supervisors placed
$4,098,535 earmarked for contractual services on reserve
pending the selection of contractors, determination of their
MBE/WBE status and contract cost details. The DPW is now
requesting that $1,374,580 of the $4,098,535 be released from
reserve to fund construction work on Fire Station No. 44
located at 1298 Girard Street. Such ponstruction work will
consist of renovating and seismically strengthening the
existing 5,580 square foot facility and constructing a 4,422
square foot addition to the facility to provide expanded living
space for the firefighters and for parking space for a second
fire truck. Therefore, the renovated facility will have 10,002
square feet.
The Board of Supervisors also previously approved a
supplemental appropriation request in the amount of
$1,400,000 from accrued interest from the four bond sales of
the 1989 Earthquake Safety Bonds for the 1989 Earthquake
Safety Bond Program Phase One (File 101-93-88). At the
same time the Board of Supervisors placed $331,500
earmarked for contractual services on reserve pending the
selection of contractors, determination of their MBE/WBE
status and contract cost details. The DPW is now requesting
that $140,500 of the $331,500 be released from reserve to
fund the construction work on Fire Station 44 as noted above.
The $140,500 plus the requested $1,374,580 would bring the
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
total amount available for this construction project to
$1,515,080.
The DPW advises that, through its competitive bid process, it
has selected Chiang C. M. Construction, an MBE/LBE firm,
based on the lowest base bid amount of $1,462,000. The DPW
reports that in addition to Chiang C. M. Construction, eight
other firms submitted bids as follows:
Base Bid
Name of Firm Amount
Budget:
Comments:
Westbay Builders/D. Stewart, JV (WBE/LBE) $1,550,000
Gomez-Chapot Construction, JV (MBE/LBE) $1,666,000
A. R. Construction (MBE/LBE) $1,680,000
Dennis J. Amoros/Marinship, JV (MBE/LBE) $1,741,000
Lem Construction (MBE/LBE) $1,763,000
A. Ruiz Construction (MBE/LBE) $1,860,000
Cuevas-Mannion Construction, JV (MBE/LBE) $1,928,000
Cico/R&W, JV (MBE/LBE) $1,946,496
Construction Contract :> $1,462,000
Contingency (see Comment # 2 below) 53.080
Total $1,515,080
1. Mr. Roger Wong of the DPW reports that the total
estimated project costs including construction costs for Fire
Station No. 44 is $2,321,537 or $806,457 more than the
$1,515,080, which is the subject of this request. According to
Mr. Wong, of the $806,457 balance, $584,120 is included in
DPWs FY 1994-95 budget. Of the, remaining $222,337,
$172,537 will be the subject of a future supplemental
appropriation request from interest accrued from the sale of
1989 Earthquake Safety Bond funds and $49,800 will be the
subject of a future release of reserved funds from a
combination of State Hazard Mitigation Grant funds and
interest accrued from 1986 Fire Protection Bonds. Mr. Wong
advises that the $2,321,537 would be expended as follows:
Construction Contract ($1,462,000), Construction
Contingency ($219,300), Design ($323,282), Construction
Management, Inspection, and Testing, DPW ($192,712),
Asbestos Abatement ($42,590), Miscellaneous - e. g., moving
costs, permits, art enrichment ($81,653). Mr. Wong notes that
the project budget includes a construction contingency
amount of $219,300 or 15 percent of the construction contract
amount of $1,462,000 to allow for unforeseen sub-structural
(underground) work and because of the unknown extent of
hidden asbestos and possible dry rot in the Fire Station.
BOARD OF SUPERVISORS
BUDGET ANALYST
33
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
2. The $53,080 requested For construction contingency funds
is part of the total estimated 15 percent contingency costs of
$219,300.
3. Mr. Wong advises that the expanded living quarters for the
firefighters includes a separate washroom, including two
showers, two toilets and two basins, and a separate locker
room including five lockers (space will permit expansion to
nine lockers ) for women firefighters.
4. The DPW advises that construction on Fire Station No. 44
is scheduled to commence in March of 1995 and is expected to
be completed by February of 1996.
Recommendation: Approve the proposed releases of reserved funds in the total
amount of $1,515,080.
BOARD OF SUPERVISORS
BUDGET ANALYST
34
Memo to Budget Committee
February 1, 1995
Item 12 -File 101-92-3 3
Department: Department of Public Works (DPW)
Item:
Amount:
Source of Funds:
Description:
Budget:
Comments:
Requesting release of reserved funds in the amount of
$1,505,000 to fund the construction contract for Fire Station
No. 36 and the removal of a fuel tank.
$1,505,000
1989 Earthquake Safety Program Bond Proceeds, Phase I
In August of 1992, the Board of Supervisors approved a
supplemental appropriation ordinance (File 101-92-3) which
appropriated $6,100,000 in 1989 Earthquake Safety
Program, Phase I bond proceeds for various capital
improvement projects at Fire Station No. 36, Fire Station No.
40, Old Fire Station No. 21, Pump Station No. 1 and the
California Academy of Sciences - Research Wing. Of the
$6,100,000, $5,252,864 was placed on reserve for construction
contracts, pending the selection of contractors, the
submission of budget details and the MBE/WBE status of the
contractors. The Budget Committee has thus far released
$1,768,808 in reserved funds, thereby leaving a balance on
reserve of $3,484,056.
The Department of Public Works (DPW) is now requesting
the release of $1,505,000 from the previously reserved funds,
for the purpose of funding the construction contract for Fire
Station No. 36, located at 109 Oak Street.
General Construction Contract $1,149,776
Construction Contingency (15%) 172,466
DPW Construction Services (See Comment No. 4) 147,758
Fuel Tank Removal (See Comment No. 5) 35.000
Total $1,505,000
1. The construction contract for Fire Station No. 36 was
awarded to Gomez-Chapot Construction, a Joint Venture,
which was the low bidder. Gomez Construction is an MBE
firm and would be allocated $209,846 or 18.3 percent of the
$1,149,776 contract. Chapot Construction is not an MBE or
WBE firm and would be allocated $201,617 or 17.5 percent of
the $1,149,776 contract. A list of the prime and
subcontractor allocations, including their MBE/WBE status,
is as follows:
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 1, 1995
Name of Contractor
Prime Contractor:
Gomez-Chapot Construction, a Joint Venture:
Gomez Construction
Chapot Construction
Subtotal - Prime Contractor
MBE/WBE Subcontractors:
Pan Marine Construction (excavation)
City Lumber (doors & hardware)
Golden Gate Glass (glass & glazing)
Pacific Shores (plaster)
Chen Plumbing
Lem Construction (heating)
G. C. Electric
Subtotal - MBE/WBE Subcontractors
Other Subcontractors:
Triad (asbestos removal)
Pacific Structures (demolition)
Danco (water proofing)
Coast Insulation
S. C. R (roofing)
Hawking (ceilings)
Superior (tile)
Associates (terrazo)
Floor Con (sheet vinyl)
Thompson (paint)
Subtotal - Other Subcontractors
TOTAL
MBE/WBE
%of
Status
Contract
Amount
MBE
18.3
$209,846
-
17.5
201.617
35.8
$411,463
WBE
12.1
$139,600
MBE
1.1
13,100
WBE
0.6
6,962
MBE
4.7
54,391
MBE
3.0
34,200
MBE
15.7
181,000
MBE
7.7
88.000
44.9
517,253
_
6.0
$68,500
-
3.6
41,000
-
0.2
2,050
-
0.1
1,733
-
1.2
13,789
-
0.1
1,700
-
1.4
15,888
-
3.8
43,250
~
1.6
18,370
-
1.3
14.780
19.3
i
221,060
100.0
&1, 149,776
2. The nine responsive bidders and the bid amounts are as
follows:
Name Bid Amount
Gomez-Chapot Construction, JV (MBE) $ 1, 149,776
Lem Construction, Inc. (MBE) 1,185,100
Angotti & Reilly 1,187,000
West Bay Builders/D. Stewart Thompson, JV (WBE) 1,197,500
Rhodes & Kesling 1,230,209
Nibbi Brothers - Tom Construction, JV (MBE) 1,279,221
King Yip Construction (MBE) 1,303,300
A R. Construction 1,316,771
A. Ruiz Construction (MBE) 1,319,000
3. Mr. Roger Wong of DPW reports that the $172,466
budgeted for the construction contingency (15.0 percent of the
construction contract) for Fire Station No. 36 is higher than
the usual ten percent contingency because, based on past
experience on similar construction projects, the construction
BOARD OF SITPERVTSORS
BUDGET ANALYST
36
Memo to Budget Committee
February 1, 1995
contractor is likely to come across unforeseen conditions,
such as the presence of asbestos, contaminated soil, lead
paint, and other hazards, which will have to be removed. Mr.
Wong advises that the Department is uncertain how much of
this type of work will ultimately be required, and thus is
requesting a higher contingency amount.
4. A breakdown of DPW construction services, for a total
request of $147,758, is as follows:
DPW Bureau of Architecture (BOA) - $59,758
administration (776 hours @ $77 per hour)
DPW Bureau of Construction Management (BCM) -
construction management and inspection (1,100
hours @ $80 per hour) 88.000
Total $147,758
5. DPW advises that a fuel tank must be removed from the
underneath the sidewalk adjacent to Fire Station No. 36
prior to construction, at an estimated cost of $35,000. The
breakdown for this amount is as follows:
DPW BCM - project management and coordination
(33 hours @ $76 per hour) $2,500
Consulting/construction contract 24 100
Subtotal $26,600
Construction contingency (31.6%) 8.400
Total $35,000
Through an RFP process, the contract for the fuel tank
removal was awarded to Roger Foott, Inc., which is not an
MBE or WBE firm. Roger Foott, Inc. will be performing
technical oversight and project management services and will
prepare various reports, at an estimated cost of $6,400 (80
hours at an hourly rate of $80 per hour). In addition, Roger
Foott, Inc. is subcontracting 73.4 percent or $17,700 of the
contract to L & W Contractors, a WBE firm. L & W
Contractors will be responsible for removing the fuel tank.
According to Mr. Wong, the removal of the fuel tank will
require the removal of contaminated soil from underneath
the sidewalk. Mr. Wong advises that the Department is
uncertain how much contaminated soil will ultimately have
to be removed, and based on past experience on similar
construction projects, is requesting the higher contingency
amount.
6. As noted above, the Board of Supervisors previously
reserved $5,252,864 for construction contracts. This amount
BOARD OF SUPERVISORS
BUDGET ANALYST
^7
Memo to Budget Committee
February 1, 1995
included $645,000 for Fire Station No. 36, $860,000 for Old
Fire Station No. 21, and $3,747,864 for various other
construction contracts. Old Fire Station No. 21 is located at
1152 Oak Street and is currently being used as a physical
training facility by the Fire Department. However, because
of additional construction costs resulting from the need for
extra structural work at Fire Station No. 36, the Fire
Commission has approved a resolution authorizing the
reallocation of the $860,000 reserved for the Old Fire Station
No. 21 construction contract to the Fire Station No. 36
construction contract. According to Assistant Chief James
Lynch of the Fire Department, the Fire Department expects
that the $860,000, originally reserved for Old Fire Station
No. 21, will be replaced when the Fire Department receives
State Hazardous Mitigation Grant funds in June of 1995.
Recommendation: Approve the requested release of reserved funds in the
amount of $1,505,000.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 1, 1995
Item 13 -File 101-92-42.1
Department:
Item:
Amount:
Source of Funds:
Description:
Budget:
Public Utilities Commission (PUC)
Water Department
Requesting release of reserved funds in the amount of
$550,000 for the San Andreas Water Treatment Plant
Project.
$550,000
1985 Water Revenue Bond Interest Earnings
In March of 1993, the Board of Supervisors approved a
supplemental appropriation ordinance (File 101-92-42) which
appropriated $3,100,000 in 1985 Water Revenue Bond
interest earnings for two Water Department capital
improvement projects. Of the $3,100,000, $550,000 was
placed on reserve, pending the submission of cost details and
the MBE/WBE status of the contractors.
The Public Utilities Commission (PUC) is now requesting the
release of the $550,000 in previously reserved funds for the
San Andreas Treatment Plant Project (See Comment No. 2).
I. Slope Stabilization
This amount will fund construction services to
retard the erosion of the hillside between
residential properties and the underground treated
water reservoir, as part of the environmental
mitigation agreement with Millbrae residents. A
breakdown of this request for $224,000 is as
follows:
Construction Contract $154,000
Utilities Engineering Bureau (UEB) -
contractor scheduling, inspection,
technical oversight and project mgmt. 51,000
Water Department - review of work;
surveying to provide field layout, grade
checking and as-built data 11,000
Department of Public Works (DPW) -
landscape architecture consultation and
oversight for revegetation; materials
testing for fill compaction 8.000
Total ■ Slope Stabilization $224,000
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 1, 1995
II. Ozone Destruct Unit
A new ozone facility was added to the San Andreas
Water Treatment Plant as part of the Expansion
Project. When this equipment was placed into
operation, excessive ozone gas was escaping into
the atmosphere. An additional ozone destruct unit
and temporary baffles and enclosures were added
at various locations. An ozone destruct unit is
equipment which converts ozone to oxygen prior to
releasing it into the atmosphere. Since this has
effectively reduced the escape of ozone gas to an
acceptable level, Water Department crews will
replace the temporary structures with permanent
stainless steel and concrete structures. The
$100,000 request is for labor and materials, as
follows:
Procure and install additional Ozone
Destruct Unit $45,000
Remove temporary baffles and enclosure 5,000
Procure and install stainless steel baffles 30,000
UEB engineering and management services 5,000
Drain and provide air ventilation at ozone
contactor structure 5.000
Subtotal $90,000
Contingency (11.1%) 10.000
Total - Ozone Destruct Unit $100,000
III. Correction of Safety Hazards
Improvements in the adit structures at the San
Andreas Water Treatment Plant were completed as
part of the Expansion Project. Adit structures are
concrete cylinder structures which contain pipes to
transport water. Upon completion of this work,
safety hazards were identified by Water
Department staff and confirmed by the PUC Health
and Safety Office. These hazards, which result
from (a) missing guardrails, (b) inadequate
clearance around ladders, (c) gaps in flooring
around valves and other equipment, (d)
obstructions in work areas, and (e) the unsafe
location of electrical boxes, must be corrected before
personnel are allowed to enter the adits. A
breakdown of this $45,000 request is as follows:
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 1, 1995
Comment:
DPW - modify exhaust vents, handrails,
ladders and fiberglass grates
DPW - electrical safety improvements
UEB engineering, inspection and mgmt.
Water Department - misc. labor
Subtotal
Contingency (9.8%)
Total - Correction of Safety Hazards
TOTAL REQUEST
$28,000
8,000
2,500
2.500
$41,000
4.000
45.000
$369,000
1. The construction contract for slope stabilization was
awarded to Pan-Marine Constructors, Inc. Pan-Marine
Constructors, Inc. is not an MBE or WBE firm. A list of the
prime and subcontractor allocations, including their
MBE/WBE status, is as follows:
Name of Contractor
MBE/WBE
%of
Status
Contract
Amount
Prime Contractor:
Pan-Marine Constructors, Inc.
-
75.9
Subcontractors:
A & R Construction
MBE
14.4
$22,100
Greenleaf Trucking
WBE
1.9
3,000
Cence Landscape Contr.
WBE
JL£
12.000
Subtotal - Subcontractors
24.1
Total - Construction Contract
100.0
$116,900
37.100
$154,000
2. Mr. Jeff Pera of the PUC advises that the request to
release $550,000 in reserved funds is incorrect and that only
$369,000 is actually needed. As such, the requested release
of reserved funds should be reduced by $181,000, from
$550,000 to $369,000.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 1, 1995
Recommendation:
1. Reduce the requested release of reserved funds by
$181,000, from $550,000 to $369,000.
2. Approve the release of reserved funds in the amount of
$369,000.
cc: Supervisor Hsieh
Supervisor Kaufman
Supervisor Bierman
President Shelley
Supervisor Alioto
Supervisor Ammiano
Supervisor Hallinan
Supervisor Kennedy
Supervisor Leal
Supervisor Migden
Supervisor Teng
Clerk of the Board
Chief Administrative Officer
Controller
Teresa Serata
Robert Oakes
Ted Lakey
BOARD OF SUPERVISORS
BUDGET ANALYST
42
/
^y
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
(Public Library, (Documents (Dept.
A'WH: Jane Hudson
71
Comments:
Recommendation:
REVISED
Total Request
Item 7 - File 101-94-56
$1,722,243
1. As noted above, the proposed expenditures for Permanent
Salaries - Miscellaneous and Permanent Salaries - Nurses
were based on the staff being hired by January 1, 1995. Ms.
Busteed now advises that the staff will be hired effective
March 1, 1995. As such, the amount required for Permanent
Salaries - Miscellaneous is $100,309 or $50,155 less than the
requested $150,464 and the amount required for Permanent
Salaries - Nurses is $118,305 or $59,152 less than the
requested $177,457. Based on this decrease in salaries, the
amount requested for Fringe Benefits should be reduced by
$19,129 from $57,386 to $38,257 and the amount requested
for Premium Pay should be reduced by $4,071 from $12,212
to $8,141. The amount requested for Non-Personal Services
should also be reduced by $27,065 from $81,195 to $54,130
because, based on the staff not being hired until March 1,
1995, reduced expenditures will be incurred against this
account. Additionally, Ms. Busteed advises that the
modification to the UCSF contract would not become effective
until March 1, 1995. Accordingly, the amount requested for
Professional Services should be reduced by $166,572 from
$499,716 to $333,144.
2. The Medi-Cal and Medicare revenue amounts contained in
the proposed supplemental appropriation request should also
be adjusted to reflect the revised expenditure amounts.
3. As of the writing of this report, the SFGH was unable to
provide specific budget details for the requested training
expenditures. As such, the Budget Analyst recommends that
these monies be placed on reserve pending the SFGH's
submission of the budget details for these two accounts.
1. Amend the proposed ordinance to reduce the supplemental
appropriation request as follows: (1) reduce Permanent
Salaries - Miscellaneous by $50,155 from $150,464 to
$100,309, (2) reduce Permanent Salaries - Nurses by $59,152
from $177,457 to $118,305, (3) reduce Fringe Benefits by
$19,129 from $57,386 to $38,257, (4) reduce Premium Pay by
$4,071 from $12,212 to $8,141, (5) reduce Non-Personal
Services by $27,065 from $81,195 to $54,130, and (6) reduce
Professional Services by $166,572 from $499,716 to $333,144,
for a total reduction of $326,144 from $1,722,243 to
$1,396,099.
BOARD OF SUPERVISORS
BUDGET ANALYST
27
FEB 21995
SAN FRANCISCO
PUBLIC LIBRARY
Memo to Budget Committee
February 1, 1995 Budget Committee Meeting
2. Amend the proposed ordinance to (1) reduce the Medi-Cal
revenue amount by $243,757 from $1,440,610 to $1,196,853
and (2) reduce the Medi-Care revenue amount by $82,387
from $281,633 to $199,246 for a total reduction of $326,144.
Additionally, amend the proposed ordinance to reduce the
Medi-Cal transfer out amount of $760,610 by $243,757 to
$516,853 to correspond to the $243,757 reduction in the total
Medi-Cal revenue amount.
3. Amend the proposed ordinance to place $2,890 for training
on reserve pending the SFGH's submission of budget details.
3. Approve the proposed ordinance as amended.
BOARD OF SUPERVISORS
BUDGET ANALYST
28
// BOARD OF SUPERVISORS
CITY AND COUNTY OF SAN FRANCISCO
MINUIES
REGULAR MEETING
BUDGET COMMITTEE
WEDNESDAY. FEBRUARY 8. 1995 - 1:00 P.M. ROOM 228, CITY HALL
MEMBERS: SUPERVISORS HSIEH, KAUFMAN, BIERMAN
CLERK: GREGIORE HOBSON DOCUMENTS DEPT.
AUG 2 7 1
TIME MEETING CONVENED: 1:06 P.M.
PUBLIC LIBRARY
1. File 100-94-21 [Controller's Report] Hearing to consider the Controller's six
month report on the status of the City's Budget.
SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Ed Harrington, Controller;
Dr. Sandra Hernandez, Director of Health, Department of Public Health; Teresa
Serata, Director of Finance, Office of the Mayor; Honorable Arlo Smith, District
Attorney; Harvey Rose, Budget Analyst. UNION REPRESENTATIVES: LaWanda
Preston, Local 790; Linda Jo Fuco, Local 21. IN SUPPORT: None. OPPOSED:
None.
ACTION: HEARING HELD. FILED.
VOTE: 3-0.
2. File 100-94-19. [Anticipated Supplemental Requests] Hearing to consider
anticipated Supplemental Requests from various departments and the Mayor's
recommendation concerning these requests. (Supervisor Hsieh)
(Continued from 2/1)
SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Ed Harrington, Controller;
Dr. Sandra Hernandez, Director of Health, Department of Public Health; Teresa
Serata, Director of Finance, Office of the Mayor; Honorable Arlo Smith, District
Attorney; Harvey Rose, Budget Analyst. UNION REPRESENTATIVES: LaWanda
Preston, Local 790; Linda Jo Fuco, Local 21. IN SUPPORT: None. OPPOSED:
None.
ACTION: HEARING HELD. FILED.
VOTE: 3-0.
BUDGET COMMITTEE ME i'ES PAGE 2
File 101-94-54. [Appropriation, War Memorial] Ordinance appropriating $73,520,
War Memorial, from the General Fund Reserve for other non-personal services to
allow the Real Estate Department to provide security services for fiscal year
1994-95. (Controller) RO #94161
(Continued from 2/1)
SPEAKERS: DEPARTMENTAL REPRESENTATIVE: Teresa Serata, Director of
Finance, Office of the Mayor. UNION REPRESENTATIVE: LaWanda Preston,
Local 790. IN SUPPORT: None. OPPOSED: None.
ACTION: HEARING HELD. CONSIDERATION CONTINUED TO MARCH 1, 1995,
MEETING.
VOTE: 3-0.
File 101-94-42. [Appropriation, Department of Public Works] Ordinance
appropriating $18,022,000, Department of Public Works, of 1990 Earthquake Safety
Bond proceeds to Capital Improvement Projects (City Hall Seismic Upgrade and Zoo
Design and Construction), for fiscal year 1994-95. RO #94126 (Controller)
(Continued from 1/4)
SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget
Analyst; Mary Gin Starkweather, Human Rights Commission; James Fields, Human
Rights Commission; Karen Cubeck, Department of Public Works; Maria Joes,
Facilities Coordinator, San Francisco Zoo; Ted Lakey, Deputy City Attorney. IN
SUPPORT: None. OPPOSED: Emeric Kalman; Joan Geraldo, Marina Improvement
Association.
ACTION: HEARING HELD. AMENDED. RECOMMENDED AS AMENDED. Add a
Section 2 to place a reserve of $6,700,000 for Zoo Subsurface
Infrastructure pending selection of contractors, the submission of
budget details and the MBE/WBE status of the contractors. (TO BOARD
AS A COMMITTEE REPORT, MONDAY, FEBRUARY 13, 1995.)
AMENDED TITLE: "Ordinance appropriating $18,022,000 of 1990
Earthquake Safety Bond Proceeds to capital improvement projects (City
Hall Seismic Upgrade and Zoo Design and Construction) for the
Department of Public Works for fiscal year 1994-95; placing a reserve
of $6,700,000.
VOTE: 3-0.
File 101-91-74.8. [Reserved Funds, Dept of Public Works] Hearing requesting
release of reserved funds, Department of Public Works, 1990 Earthquake Safety
Bond Fund, in the amount of $5,265,038, for the purpose of funding the City Hall
seismic retrofit and earthquake damage repair construction contract. (Department
of Public Works)
SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget
Analyst; Mary Gin Starkweather, Human Rights Commission; James Fields, Human
Rights Commission; Karen Cubeck, Department of Public Works; Maria Joes,
Facilities Coordinator, San Francisco Zoo; Ted Lakey, Deputy City Attorney. IN
SUPPORT: None. OPPOSED: Emeric Kalman; Joan Geraldo, Marina Improvement
Association.
ACTION: HEARING HELD. AMENDED. APPROVED RELEASE OF RESERVE AS
AMENDED. Reduce release of reserve to $2,512,251. FILED.
VOTE: 3-0.
BUDGET COMMITTEE Mil iES PAGE 3
File 101-92-74.2. [Reserved Funds, Dept of Public Works] Hearing requesting
release of reserved funds, Department of Public Works, 1990 Earthquake Safety
Bond Fund, in the amount of $25,624,000, for the purpose of funding the City Hall
seismic retrofit and earthquake damage repair construction contract. (Department
of Public Works)
SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget
Analyst; Mary Gin Starkweather, Human Rights Commission; James Fields, Human
Rights Commission; Karen Cubeck, Department of Public Works; Maria Joes,
Facilities Coordinator, San Francisco Zoo; Ted Lakey, Deputy City Attorney. IN
SUPPORT: None. OPPOSED: Emeric Kalman; Joan Geraldo, Marina Improvement
Association.
ACTION: HEARING HELD. APPROVED RELEASE OF $25,624,000. FILED.
VOTE: 3-0.
File 101-94-58. [Appropriation, Police Department] Ordinance appropriating
$1,921,844, Police Department, from the General Fund Reserve, for salaries, fringe
benefits, other non-personal services, materials and supplies and services of other
departments, and rescinding $200,000 from Court overtime to increase staffing for
fiscal year 1994-95. RO #94173. (Controller)
SPEAKER: DEPARTMENTAL REPRESENTATIVE: Harvey Rose, Budget Analyst.
IN SUPPORT: None. OPPOSED: None.
ACTION: HEARING HELD. CONSIDERATION CONTINUED TO MARCH 1, 1995,
MEETING.
VOTE: 2-1. (Supervisor Bierman absent)
File 101-94-59. [Appropriation, Department of Public Health] Ordinance
appropriating $3,670,238, Department of Public Health, Mental Health, of Medi-Cal
and Medi-Care revenues to salaries, fringe benefits, telephones, medical services
contracts and equipment for the creation and deletion of one (1) position for Mental
Health Managed Care in fiscal year 1994-95. RO #94157. (Department of Public
Health)
SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget
Analyst; Jeff Jew, Deputy Director for Mental Health Services, Department of
Public Health. IN SUPPORT: None. OPPOSED: John O'Brien.
ACTION: HEARING HELD. AMENDED. RECOMMENDED AS AMENDED. (TO
BOARD AS COMMITTEE REPORT, MONDAY, FEBRUARY 13, 1995.)
Reduce appropriation by $420. In the title, delete the word
"Medi-Care". Add sections to provide for retroactively and placing
$111,728 on reserve. NEW TITLE: "Ordinance appropriating $3,669,818
of Medi-Cal revenue to salaries, fringe benefits, telephones, medical
services contracts and equipment for the creation and deletion of one
(1) position for Mental Health Managed Care in fiscal year 1994-95;
providing for retroactively and placing $111,728 on reserve."
VOTE: 3-0.
BUDGET COMMITTEE MR /ES PAGE 4
9. File 102-94-10. [Annual Salary Ordinance, Department of Public Health]
Ordinance amending Ordinance 293-94 (Annual Salary Ordinance, 94/95)
Department of Mental Health, Community Mental Health Services, reflecting the
addition of one position (Classification 1819 MIS III; and deletion of Classification
1844 Sr. Management Assistant; companion measure to File 101-94-59.
(Department of Human Resources)
SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget
Analyst; Jeff Jew, Deputy Director for Mental Health Services, Department of
Public Health. IN SUPPORT: None. OPPOSED: John O'Brien.
ACTION: HEARING HELD. RECOMMENDED. (TO BOARD AS COMMITTEE
REPORT, MONDAY, FEBRUARY 13, 1995.)
VOTE: 3-0.
10. File 101-92-10.6. [Release of Reserves, New Main Library Construction] Hearing
requesting release of reserved funds (1988 Library Improvement Bond Program),
Public Library, in the amount of $1,325,567, for various costs associated with the
new Main Library construction project. (Public Library)
SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey, Rose, Budget
Analvst; Jim Chang, Project Manager, New Main Library, Department of Public
Works. IN SUPPORT: None. OPPOSED: None.
ACTION: HEARING HELD. APPROVED RELEASE OF RESERVE OF $1,325,567.
FILED.
VOTE: 3-0.
11. File 23-95-1. [Waive Statute of Limitations, $101] Resolution waiving the statute
of limitations with respect to payment of certain warrants of the City and County
of San Francisco, the sum of $101 a legal obligation of the City and County of San
Francisco. (Carter W. Baum, deceased; Payee, Sharon Ann Baum, spouse.)
(Controller)
SPEAKERS: None.
ACTION: HEARING HELD. RECOMMENDED.
VOTE: 3-0.
12. File 84-95-1. [Property Acquisition, Bernal Heights Property] Resolution
authorizing purchase agreement for acquisition of real property located in Bernal
Heights and identified as City and County of San Francisco Assessor's Block 5556,
Lots 28, 29 and 30 for the realignment of Brewster Street and Esmeralda Avenue
and adopting findings pursuant to City Planning Code Section 101.1. (Real Estate
Department)
SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget
Analyst; Anthony Delucchi, Director of Property, Real Estate Department; IN
SUPPORT: None. OPPOSED: None.
ACTION: HEARING HELD. RECOMMENDED.
VOTE: 3-0.
BUDGET COMMITTEE Mil .ES PAGE 5
13. File 197-95-1. [Adopt-A-Monument Fiscal Agent] Resolution authorizing the San
Francisco Art Commission to establish a fiscal agent for the purpose of accepting
contributions to an Adopt-A-Monument Fund for the conservation and maintenance
of City monuments and sculptures, pursuant to the Art Commission's
Adopt-A-Monument Program. (Supervisor Shelley)
SPEAKERS: DEPARTMENTAL REPRESENTATIVES: Harvey Rose, Budget
Analyst; JoAnn Chow Winship, Director of Cultural Affairs, Art Commission. IN
SUPPORT: None. OPPOSED: None.
ACTION: HEARING HELD. AMENDED. RECOMMENDED AS AMENDED. (TO
BOARD AS COMMITTEE REPORT, MONDAY, FEBRUARY 13, 1995.)
On Page 3, add a further resolve clause to read: "That all monies
expended from the Adopt-A-Monument Program fund in excess of
$50,000 for any one project shall be subject to appropriation by the
Board of Supervisors.
VOTE: 3-0.
TIME MEETING ADJOURNED: 3:58 P.M.
City Report
CITY AND COUNTY B Xfl O F S AN F R A N C I S C O
BOARD OF SUPERVISORS
BUDGET ANALYST
1390 Market Street, Suite 1025, San Francisco, CA 94102 (415)554-7642
February 6, 1995
TO: Budget Committee
FROM: Budget Analyst
SUBJECT: February 8, 1995 Budget Committee Meeting
Item 1 - File 100-94-21
This item is a hearing to consider the Controller's six month report on the
status of the City's budget. The Controller will make a presentation to the
Committee directly regarding the contents of this report.
Memo to Budget Committee
February 8, 1995
Item 2 - File 100-94-19
Note: This item was continued by the Budget Committee at its meeting of
February 1, 1995.
Item: Hearing to consider anticipated supplemental appropriation
requests and Mayor's recommendations.
Amount:
Source of Funds:
Pending supplemental appropriations totaling $12,283,851
have been identified to date, with other expected requests
being developed by the Municipal Railway and the
Department of Public Health.
Ms. Serata has also advised that, in addition to the
$12,283,851 in supplemental appropriation requests
identified below, she will advise the Committee directly
regarding the current status of the budgetary shortfalls of
the Municipal Railway, Public Health and any other
departments where additional supplemental appropriation
requests are anticipated.
General Fund Reserve
Description:
1. The Mayor's Office has provided the following calculation
of the current status of General Fund Reserves:
General Fund Reserve $ 5,605,938
Additional Revenue 11/16/94 4,400,000
Public Health Reserve * 2.850.000
Total $1-2,855,938
* The Public Health Reserve is the result of Mental Health expenditure
savings during the 1993-94 budget year which have been set aside for the
opening of the new Mental Health Facility at San Francisco General
Hospital (i.e. the "R" Facility) during the 1994-95 Fiscal Year.
2. The Mayor's Office has also provided the following list of
existing and expected supplemental appropriations and their
current status:
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 8, 1995
Recommended
Requests by Mayor Status
$1,650,000* $1,650,000* Board
690,000 587,000 Approved
150,000 150,000 Board
To Be Determined (TBD) TBD Department
Uses
District Attorney
Sheriff-Operations
Sheriff-Jail Overcrowding
Muni-Shortfall
Department of Public Health
Mental Health - "R" Facility
Substance Abuse
Substance Abuse
Forensics Nurses
Medi-Cal Managed Care
Nursing MOU
Center for Special Problems
CAO Retirement
Police - Automatic Weapons
Police - Overtime/Prop D/Misc.
Court Security
Payment in Lieu of Taxes (SFHA)
Zero Base Budget
Human Resources:
Workers Compensation
Employee Relations Division
Civil Services/Health and Safety
Joint Powers Board (JPB)
Charter Reform
Juvenile Probation
Public Defender
Real Estate/War Memorial Security
District Attorney-Family Support Bureau
Chief Administrative Officer
Election Task Force
Japan Earthquake Relief
Total i
General Fund Remaining Reserves
* See Comments Section on District Attorney.
** See Comments Section on Substance Abuse.
*** See Comments Section on Center for Special Problems
2,260,000
152,000**
216,000"
350,000
125,000
TBD
2,260,000
152,000*
216,000*
350,000
125,000
TBD
Board
1 Board
1 Department
Board
Mayor
Department
220,000"*
220,000**'
' Controller
55,000
55,000
Controller
332,600
332,600
Controller
2,382,600
1 ,921 ,844
Controller
570,000
400,000
Board
1 ,000,000
1 ,000,000
Controller
150,000
TBD
Mayor
273,000
TBD
186,000
TBD
Controller
Department
TBD
TBD
Department
$129,300
$129,300
Board
100,000
100,000
Controller
777,487
TBD
Mayor
242,779
TBD
Mayor
299,877
73,520
Board
59,700
TBD
Mayor
23,508
TBD
Mayor
25,000
25,000
Controller
50,000
50,000
Board
512,283,851
$9,983,264
$572,087
$2,872,674
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 8, 1995
Comments: District Attorney - $1,650,000: Of the requested
$1,650,000, $1,153,111 has been approved and $496,889 has
been continued by the Budget Committee.
Sheriff - $587,000 and $150,000: These items for new jail
and work furlough operations and for jail overcrowding have
been previously approved by the Board of Supervisors.
Mental Health "R" Facility - $2,260,000: This represents
the amount of expenditures that the Department and
Mayor's Office have determined will be necessary to fund
fixtures, furnishings and equipment start-up costs for the
new Skilled Nursing Facility on the SFGH campus to achieve
accreditation approval and open the facility during the
current fiscal year. This request has been recommended by
the Budget Committee.
Substance Abuse - $152,000 and $216,000: Funding of
$152,000 was recommended by the Budget Committee
through mid January, 1995. An additional supplemental
appropriation of $216,000 is in process to continue the
program for an additional one month period from January 16,
1995 through February 15, 1995.
Forensics Nurses - $350,000: Overspending associated with
the ten hour shifts worked by forensics nurses.
Medi-Cal Managed Care - $125,000: expected current fiscal
year City contribution to the Health Authority established for
the Managed Care Local Initiative. As previously reported,
the total City commitment over three years will be $1.0
million.
Nursing MOU - To be Determined: As of the writing of
this report, the Mayor's Office reports that they have not
been provided with a MOU that has been approved by the
Nurses. However, the Department of Public Health is now
projecting that a provision of the MOU regarding the "1%
pick up" of employee retirement contributions by the City will
cost approximately $500,000 in 1994-95.
Center for Special Problems - $220,000: During the 1994-
95 budget hearings, $400,000 was added to the budget for six
months operation of the Center for Special Problems.
According to the Mayor's Office, the Center for Special
Problems has been operating at a lower cost, with no
decrease in offender program services, and this additional
$220,000 is to fund the program as it is currently operating
for the remainder of the fiscal year. An additional $180,000,
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 8, 1995
resulting in a total of $400,000, would come from MediCal
funding.
CAO Retirement - $55,000: the Mayor's Office has received
a supplemental appropriation request in this amount for
costs related to the retirement of the Chief Administrative
Officer.
Police - Automatic Weapons - $332,600: 1994-95
expenditures to begin arming Police Officers with automatic
weapons.
Police - Overtime/Prop D/Misc. - $1,921,844: The Police
Department's unanticipated overtime expenditures related to
the newspaper strike amounted to approximately $600,000.
This request also includes monies to implement Proposition
D for hiring additional Police Officers and other
miscellaneous expenditures.
Court Security - $400,000: This represents the amount of
expenditure recommended by the Mayor's Office for Court
Security personnel at the Polk and Folsom facility. The
funding would also be use to pay anticipated overtime
expenses related to several upcoming high profile court cases.
Payment in Lieu of Taxes (SFHA) - $1,000,000: The 1994-
95 budget was balanced with the inclusion of total Payment
in Lieu of Taxes (PILOT) revenue in the amount of $1.6
Million. Of this amount, $600,000 was designated as the
PILOT for the current fiscal year, and $1.0 million was for
prior years. The Controller reports that the SFHA has
budgeted the $600,000 PILOT for 1994-95, but not the $1.0
million balance for prior years. Also related are current
negotiations for payment to the City for additional Police
services. The Controller reports that these matters will be
brought before the Board of Supervisors in the near future.
Zero Base Budget - $150,000 (Mayor's Recommendation is
"To be determined"): Pending supplemental appropriation for
cost of the Budget Analyst to perform a second Zero Base
Budget Analysis for the 1995-96 Fiscal Year.
Human Resources: Workers Compensation - $186,000:
Estimated costs for restructuring the Workers Compensation
Division when it is transferred from the Employees
Retirement System to the Department of Human Resources.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 8, 1995
Human Resources: Employee Relations Division - "To
Be Determined": The Employee Relations Division (ERD) of
the Human Resources Department reports that a total of 29
Memoranda of Understanding must be negotiated between
now and the end of the Fiscal Year. Each of these separate
MOU may become the subject of arbitration. Consequently,
the ERD anticipates staffing needs and legal assistance for
arbitration cases in an amount that has not yet been
determined. The Department is now preparing a
supplemental appropriation request for submittal to the
Mayor's Office.
Human Resources: Civil Services/Health and Safety -
$430,375: Although the amounts are still to be determined,
HRD expects to submit a supplemental appropriation request
of approximately $430,375 for underfunded salary costs to
pay for existing budgeted positions (estimated at $200,000),
MIS development ($86,875) and health and safety programs
($143,500), which include a new Federally mandated drug
testing program.
Joint Powers Board (JPB) - $129,300: This request for
payment of San Francisco's share of the startup costs related
to the Peninsula Corridor Joint Powers Board has been
approved by the Board of Supervisors.
Charter Reform - $100,000: A motion requesting a
supplemental appropriation for $100,000 to fund support
services for the Select Committee on Charter Reform has
been approved by the Board of Supervisors and is now subject
to approval by the Mayor.
•Juvenile Probation - $777,487: To be used for Capital
Improvement Projects and Facilities Maintenance.
Public Defender - $242,779: To be used for salaries and
fringes.
Real Estate/War Memorial Security - $73,520: To be used
for security for sites with relocated City Hall tenants,
excluding the Courts.
District Attorney-Family Support Bureau - $59,700: To
be used as a County match for Equipment.
Chief Administrative Officer - $23,508: To be used to pay
for Association of Bay Area Governments (ABAC) dues.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 8, 1995
Election Task Force - $25,000: To implement Proposition
L pertaining to District Elections.
Japan Earthquake Relief - $50,000: To provide
earthquake relief monies related to the recent earthquake in
Kobe.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
Item 3 - File 101-94-54
Note: This item was continued by the Budget Committee at its meeting of
February 1, 1995.
Department: Real Estate Department
Amount: $73,520
Source of Funds: General Fund Reserve
Item: Ordinance appropriating $73,520 from the General Fund
Reserve to pay for security services at the War Memorial at
401 Van Ness Avenue for the period February 13, 1995
through June 30, 1995.
Description: At its February 1, 1995 meeting, the Budget Committee
requested that the Mayor's Office provide information to the
Committee regarding security needs, security arrangements
and security responsibilities resulting from relocation of City
departments from City Hall to the War Memorial Building at
401 Van Ness, to 875 Stevenson Street, and to 633 Folsom
Street. Ms. Teresa Serata of the Mayor's Office will report
directly to the Committee on these matters at the February 8,
1995 meeting.
As part of the move from City Hall for seismic retrofitting, as
of February 13, 1995, staff of the Office of the Mayor, Board
of Supervisors, Chief Administrative Officer, Ethics
Commission, and Civil Service Commission, as well as the
Law Library and the public hearing rooms used by City
Commissions and the Board of Supervisors are relocating to
office space at the War Memorial Building at 401 Van Ness
Avenue.
Entry security at City Hall for all of these departments had
previously been provided by 7 Sheriffs Department staff (6
Cadets and one Deputy Sheriff) assigned to the 4 entrances of
City Hall, using 3 walk-through metal detectors.
The Real Estate Department has determined that the War
Memorial, with 8 doors, will require 7 FTE positions.
According to Mr. Larry Jacobson of the Real Estate
Department, these positions will provide for 3 guards
monitoring doors and security cameras during the work day,
and 1 guard during night and weekend hours. These security
services are proposed to be provided through a private
contractor and a "Proposition J" certification process for this
purpose has been submitted to the Board of Supervisors for
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
approval. According to Mr. Jacobson, the estimated cost for
the security services, for the 4 1/2 month period from
February 13, 1995 to June 30, 1995, based on the amount of
the low bid received for the contract, is $48,851. The low
bidder on this contract, Burns International Security
Services, is not an MBE/WBE.
In addition, two new metal detectors are required at the War
Memorial because 2 of the 3 metal detectors now at City Hall
are old, frequently break down, and should be taken out of
service, according to Lieutenant Rich Dyer of the Sheriffs
Department. The cost of new metal detectors is
approximately $7,500 each, for a total cost of $15,000, based
on estimates obtained by the Real Estate Department.
The total estimated cost for security at the War Memorial for
the period February 13, 1995 to June 30, 1995, is $63,851
($48,851 for security services plus $15,000 for metal
detectors).
Comments: 1. As noted above, Mr. Jacobson reports that since this
supplemental appropriation request was submitted, the
Department has received a low bid for the security services at
the War Memorial in the amount of $48,851. Therefore, the
security contract portion of the subject request should be
reduced by the difference between the earlier estimated
amount and the low bid ($9,669), from $58,520 to $48,851
and the request as a whole should therefore be reduced from
$73,520 to $63,851.
2. The Real Estate Department reports that the need for
security at the War Memorial will continue in FY 1995-96.
According to Mr. Jacobson, the Real Estate Department has
received a low bid to provide these services, from Burns
International Security Services, in the amount of $137,511,
for the one year period from July 1, 1995 to June 30, 1996
3. The courtrooms of the Trial Courts formerly located in
City Hall relocated as of January 13, 1995 to temporary
courtrooms at 633 Folsom. The Sheriffs Department has
determined that 633 Folsom, with 3 entry doors, will require
a total of 4 FTE positions. These positions are proposed to be
filled with existing budgeted Sheriffs Department staff (3
Cadets and 1 Deputy Sheriff). According to Lt. Dyer, the
Sheriffs Deputy assigned to 633 Folsom is the security
coordinator and supervisor for the site, and the three Cadets
cover the doors. The cost of these Sheriffs Department
personnel for the period January 13, 1995 through June 30,
1995, is approximately $51,500 for salaries and $7,250 for
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
fringe benefits, for a total of $58,750. As noted above, this
cost has already been provided for in the FY 1994-95 Budget.
4. Security in the courtrooms of the Trial Courts is provided
by 29 Deputy Sheriff Bailiffs. These personnel have been
transferred to the temporary courtrooms at 633 Folsom.
Because 633 Folsom has the same number of courtrooms as
had existed at City Hall, the same number of Deputy Sheriff
Bailiffs are needed at the new location.
5. There are an additional three Sheriffs Department Cadets
who formerly provided entry security at City Hall who will
not be assigned to 633 Folsom or to the War Memorial.
These three Cadets have been reassigned; one to the Parole
Office, one to the new County Jail at 425 7th Street, and one
to the San Bruno Jail. These positions were previously
approved as part of the Sheriffs Department FY 1994-95
Budget, and a memo regarding these assignments from the
Sheriffs Department is attached.
6. Currently, entry security services at City Hall cost
approximately $191,808 annually, based on the cost of the 7
Sheriffs Department personnel described above. With the
additional entry security service required by the move of
offices to the War Memorial, the City will incur additional
costs for security services of approximately $137,511
annually, based on the low bid price received by the Real
Estate Department for providing these services through a
private contract.
7. According to Ms. La Wanna Preston of SEIU Local 790,
SEIU believes that; a) a Meet and Confer session regarding
this contract should be held, and, b) City security personnel
who were laid off previously should be considered prior to
approving a contract for private security services at the War
Memorial. Ms. Preston reports that SEIU will raise these
issues directly at the Budget Committee's February 8, 1995
meeting.
8. In summary, approval of the security contract for $48,851
and $15,000 for two metal detectors, would require a total of
$63,851 from the General Fund Reserve to pay for security
services at the War Memorial Building for the period
February 13, 1995 to June 30, 1995.
Recommendations: 1. Amend the proposed ordinance to reduce the amount
requested by $9,669 from $73,520 to $63,851, including
$48,851 for the security contract, and $15,000 for two metal
detectors.
BOARD OF SUPERVISORS
BUDGET ANALYST
10
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
2. While the Budget Analyst believes that security at the
War Memorial is needed, it should be noted that the
Proposition J certification to provide security services at the
War Memorial through a private contractor has not yet been
approved by the Board of Supervisors. Therefore, we
consider approval of this ordinance, as recommended for
amendment above, to be a policy decision for the Board of
Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
11
A\i 15:57
P. 02
Attachment
San Francisco Sheriff's Department
INTER-OFFICE CORRESPONDENCE
TO: PfiG STEVEHSOK
FROM: LT. R. DIER
RE: 8 374 SlfERIFF'S CADETS
January 26, 1995
The Sheriff's Department discontinued City Hall entry
security on January 13, 1995. Assigned to this duty were six 8274
cadets and one 6304 deputy sheriff supervisor. The one year
personnel salary and fringe benefits cost of this operation was:
1 8304 at $53,303
6 8274s at $23,000
$58,303
$138,000
$196,303
Of the one supervisor and six cadets who formally performed
entry security at City Hall, the 8304 supervisor and three 8274
cadets were reassigned to 633 Folsora Street to perform entry
security at that location.
One 8274 cadet resigned on 1/13/95. One 8274 cadet was
reassigned to County Jail #3 San Bruno to replace the Besk lawsuit
settlement 8274 cadet, who had resigned. One 827,4. 'cadet was
reassigned to the County Parole office on a grant.
I hope this information is helpful. If you have any further
question, please contact Budget Officer Rich Kidgevay or me at
554^7225.
Recycled I' after
12
Memo to Budget Committee
February 8, 1995
Items 4. S and 6 - Files 101-94-42. 101-91-74.8 and 101-92-74.2
NOTE: Item 4 (File 101-94-42) was continued by the Budget Committee at its
meeting of January 4, 1994.
Departments: Department of Public Works (DPW)
Recreation and Park Department
Items: Item 4, File 101-94-42 - Supplemental appropriation
ordinance appropriating $18,022,000 in 1990 Earthquake
Safety Program Bond proceeds for two capital improvement
projects.
Item 5, File 101-91-74.8 - Release of reserved funds in the
amount of $5,265,038 for the purpose of funding the City Hall
seismic retrofit and earthquake damage repair construction
contract.
Item 6, File 101-92-74.2 - Release of reserved funds in the
amount of $25,624,000 for the purpose of funding the City Hall
seismic retrofit and earthquake damage repair construction
contract.
Amount:
Item 4, File 101-94-42
ItemS, File 101-91-74.8
Item 6, File 101-92-74.2
Total
$18,022,000
5,265,038
25.624.000
$48,911,038
Source of Funds: 1990 Earthquake Safety Program, Phase II Bond Proceeds
Description: In June of 1990, the San Francisco electorate approved the
issuance of $332.4 million in Earthquake Safety Program
(ESP) bonds to fund capital improvement projects in order to
repair earthquake-damaged buildings, provide seismic
upgrading and to improve the infrastructure of various City-
owned properties.
In June of 1992, the Board of Supervisors approved a
supplemental appropriation ordinance (File 101-91-74) which
appropriated $58,860,000, from the third sale of 1990 ESP
bonds, to provide funds for earthquake damage repairs, seismic
upgrading and infrastructure improvements at various City-
owned properties. Of this amount, $21,300,000 was placed on
reserve for City Hall, pending the selection of contractors, the
submission of budget details and the MBEAVBE status of the
contractors. Thus far, $18,787,749 has been released by the
Budget Committee, thereby leaving a balance on reserve of
$2,512,251. The Department of Public Works (DPW) is now
requesting the release of $5,265,038 (File 101-91-74.8) in
BOARD OF SUPERVISORS
BUDGET ANALYST
13
Memo to Budget Committee
February 8, 1995
reserved funds in order to partially fund the City Hall seismic
retrofit and earthquake damage repair construction contract
(See Comment No. 1).
In May of 1993, the Board of Supervisors approved a second
supplemental appropriation ordinance (File 101-92-74) which
appropriated $64,770,000 from the fourth sale of 1990 ESP
bonds, to provide funds for earthquake damage repairs, seismic
upgrading and infrastructure improvements at various City-
owned properties. Of this amount, $25,624,000 was placed on
reserve for City Hall, pending the selection of contractors, the
submission of budget details and the MBEAVBE status of the
contractors. DPW is now requesting the release of reserved
funds in the amount of $25,624,000 (File 101-92-74.2) in order
to partially fund the City Hall seismic retrofit and earthquake
damage repair construction contract.
The proposed supplemental appropriation ordinance (File 101-
94-42) would appropriate $18,022,000 in proceeds from the
fifth bond sale in September, 1994 of Phase II Earthquake
Safety Program Bonds for construction at City Hall and for
design and first phase construction at the San Francisco Zoo.
Budget: Proposed Supplemental Appropriation f File 101-94-42)
Purpose Amount Ifltal
S.F. Zoo Subsurface Infrastructure Project
DPW Design Services
The S.F. Zoo Subsurface Infrastructure Project
provides for the replacement of the water, gas,
electric and sewer systems at the San Francisco Zoo,
which were damaged by the 1989 Loma Prieta
earthquake. This amount would fund design
services by DPWs Bureau of Engineering (BOE)
and Bureau of Architecture (BOA) for the Zoo
Infrastructure Project, as follows:
DPW mechanical engineering svcs. $500,000
DPW civil engineering svcs.
260,000
DPW electrical engineering svcs.
320,000
DPW structural engineering svcs.
300,000
DPW architectural svcs.
80,000
Landscaping
40.000
Total
$1,500,000
BOARD OF SUPERVISORS
BUDGET ANALYST
14
Memo to Budget Committee
February 8, 1995
Proposed Supplemental Appropriation (File 101-94-42)
Purpose Amount loial
Infrastructure Construction, Phase I
The amount would fund the construction contract
for the S.F. Zoo Subsurface Infrastructure Project
DPW advises that the contract will be put out to bid
by February of 1996. $5.770.000
Total - Zoo Infrastructure Project $7,270,000
S.F. Zoo - Avian Center Relocation Project
DPW Construction Services
Prior to the infrastructure construction at the Zoo,
the bird facility (Avian Center) must be relocated to
another area of the Zoo, in accordance with a
previously completed environmental review. The
relocation of the Avian Center is necessary in order
to mitigate against the potential noise and dust
impacts to sensitive birds resulting from the Zoo
infrastructure construction. This amount would
fund DPW construction services for the construction
of a new facility to house birds at the Zoo, for the 14-
month period from March 1, 1995 through April 30,
1996, as follows:
Resident Construction Manager $60,000
Mechanical Inspector 50,000
Structural Inspector 65,000
Electrical Inspector 50,000
Scheduling/General Inspection 25.000
Total ' , $250,000
Avian Center Construction Contract
DPW advises that the construction contract will be
put out to bid in April of 1995. 1,000,000
Total - Avian Center 1,250,000
BOARD OF SUPERVISORS
BUDGET ANALYST
15
Memo to Budget Committee
February 8, 1995
Proposed Supplemental Appropriation (File 101-94-42)
Purpose Amount Total
Recreation and Park Department
Assistant Zoo Director Salary
The proposed supplemental appropriation ordinance
would provide continued funding for the salary and
fringe benefits of this existing position for the three-
year period from FY 1995-96 through FY 1997-98.
This position is currently funded with ESP Bond
funds and is responsible for coordinating the various
infrastructure construction projects with the Zoo's
Master Plan and with the on-going operations and
maintenance of the Zoo. This position is classified
as an "L" position, or a "limited tenure" position,
which means that it would remain in the budget
only for the duration of bond funding for Zoo
improvements. A breakdown of this request is as
follows:
FY 1995-96 $72,420
FY 1996-97 77,490
FY 1997-98 82.914
Subtotal $232,824
Secretary II Salary
This is also an existing position which is funded by
ESP bond funds. This position is also classified as
an "L" position in the budget. The Secretary II
position provides clerical support to the Assistant
Zoo Director. A breakdown of this request is, as
follows:
FY 1995-96 $46,280
FY 1996-97 49,520
FY 1997-98 52.990
Subtotal $148,790
Total - Salaries $381,614
Fringe Benefits (25.8%) 98.386
Total - Salaries and Fringe Benefits $480.000
Total - Zoo Infrastructure Project/Avian
Center/Recreation & Park $9,000,000
BOARD OF SUPERVISORS
BUDGET ANALYST
16
Memo to Budget Committee
February 8, 1995
Comment:
Proposed Supplemental Appropriation (File 101-94-42)
Purpose Amount Total
Citv Hall - Construction Contract
This would partially fund construction contract costs
for the City Hall Seismic Upgrade Project. DPW
advises that the construction contract was awarded
to Huber, Hunt & Nichols, Inc., the low bidder, for
the amount of $102,877,000. Huber, Hunt &
Nichols, Inc. is not an MBE or WBE firm. However,
Huber, Hunt & Nichols, Inc. awarded 26.7 percent
of the contract or $27,516,667 to MBE/WBE
subcontractors. The Attachment, provided by DPW,
lists the MBE/WBE subcontractors and their
allocated amounts.
Total Supplemental Appropriation Request (File 101-94-42)
89.022.000
$18,022,000
Requested Release of Reserved Funds (Files 101-91-74.8 and 101-92-74.2)
Purpose Amount lotal
Citv Hall - Construction Contract
The two requests to release reserved funds, totaling
$28,136,251 ($2,512,251 from File 101-91-74.8* plus
$25,624,000 from File 101-92-74.2), would also be
used to partially fund the City Hall construction
contract. Thus, ESP II bond funding under these
requests for this $102,877,000 contract, including
the above supplemental appropriation request for
$9,022,000 (File 101-94-42), would be $37,158,251.
The source of the balance of needed funds for the
contract, or $65,718,749 ($102,877,000 less
$37,158,251), would be provided by a combined
Federal Emergency Management Agency (FEMA)
and State Office of Emergency Services (OES) grant
in the amount of $105,333,333.
File 101-91-74.8
File 101-92-74.2
$2,512,251
25.624.000
$28,136,251
1. Mr. Tony Irons of DPW's Bureau of Architecture (BOA)
confirms that there is a balance on reserve for the City Hall
construction contract of only $2,512,251 from the third sale of
ESP bonds in June of 1992. Thus, the request to release
reserved funds in the amount of $5,265,038 is incorrect and
should be reduced by $2,752,787 to $2,512,251 (File 101-91-
74.8).
See Comment No. 1.
BOARD OF SUPERVISORS
BUDGET ANALYST
17
Memo to Budget Committee
February 8, 1995
2. Because the construction contractors for the Zoo Subsurface
Infrastructure Project and the Avian Center Relocation Project
have not yet been selected, $6,770,000 should be placed on
reserve ($5,770,000 for the Zoo infrastructure contract plus
$1,000,000 for the Avian Center construction contract),
pending the selection of contractors, the submission of budget
details and the MBE/WBE status of the contractors.
Recommendations: 1. Reduce the requested release of reserved funds by
$2,752,787, from $5,265,038 to $2,512,251 (File 101-91-74.8).
2. Approve the release of reserved funds in the amount of
$2,512,251 (File 101-91-74.8).
3. Approve the release of reserved funds in the amount of
$25,624,000, as requested (File 101-92-74.2).
4. Amend the proposed supplemental appropriation
ordinance by reserving $6,770,000 for the Zoo subsurface
infrastructure construction contract ($5,770,000) and the
Avian Center construction contract ($1,000,000), pending the
selection of contractors, the submission of budget details and
the MBE/WBE status of the contractors (File 101-94-42).
5. Approve the proposed supplemental appropriation
ordinance, as amended (File 101-94-42).
BOARD OF SUPERVISORS
BUDGET ANALYST
^ — -^ «•* nia,i tax 9022FX
City and County of San Francisco
Human Rights Commission
Office of Minority/Wonxn Business Enterprise
Office at Contract Compliance
Office of Dispute Resolution Attachment
Edwin M.Lee ^age 1 of "2
Director
January 31, 1995
To. John Cribbs. Director
Department of Public Works
Thru Ed Lee, Director
From' Mary Gin Starkweather, Contract Compliance Officer ^V&^f-
Re. Minority and Women -owned Business Participation on City Hall Seismic Upgrade Project
Following is a list of MBEs and WBEs who have solid commitments for participation on the City
Hal! Project The Total Base Bid Price for Huber Hunt & Nichols is Sl02,S77,000.
I African American
Subcontractor/Supplier
Description of Work
S Amount
!)
LTM/Sheedy A JV
(2nd tier to Bostrom &
Bergen)
Instaii Base Isolators -
S3, 500. 000
2)
Myron Demolition
Excavation
S313,875
3)
Gitane Waterproofing
Exterior Cleaning, Crack
S250,0O0
(2nd Tier to Carrara Marble)
Repair, Tuck Pointing
4)
Let's Get Busy
Grout Isolators
SI 60,000
5)
Gitane Waterproofing
Crack Repair Allowances
SI 20,000
6)
P&K Trucking
(2nd tier to Myron)
Trucking
$51,100
:;
LTM
Manufacture Dampers
S50.000
8)
Double B&L Trucking
Trucking
faoprox.) S 17.800
(2nd tier to Aladdin Bldrs.)
Total S4,462,775
II. Asian American
Subcontractor/Supplier
Description of Work
S Amount
I)
2)
Pc
(41 53)252-2500
Mechanical
Hygiene
Kent Lim Mechanical
SCA Environmental, Inc.
?5 Van Ness Avonue, Sle. 800, fwin l-ranclsco, CA 94102 -60J3
m
54.850,000
$270,000
TAX (415)431-5764
TOO (415)?S2-2S50
19
FEB 02 '95 14- -33 RJ&T FAX 9022FX
Attachment
Pi^e~2~5F~2
4)
Peerlight, Inc.
Ramcomp
Electrical Supply
Computers
_S 150,000
160,000
Total $5,330,000
111. Latino
Subcontractor/Supplier
Description of Work
S Amount
. 1 ) . Carrara Marble
2) Landavazzo Bros.
3) Professional Technical Security
4) R&A Supplies
(2nd tier to Van Mulder)
5) R&A Supplies
(2nd tier to Cosco)
Stonework
Concrete
Security
Copper Supplies
Fire Protect. Supplies
SI 0,9 3 1,440
5744,000
5537,000
575,000
535.000
Total 512,322,440
IV. Women
Subcontractor/Supplier
Description of Work
S Amount
1) Handypersons, Inc.
2) AJaddin Builders
3) Perretti & Park
4) Fire Barrier Company
5) Continental Building Specialty
Restoration
Millwork/Restor./Protect
Photographs
Fire Blanket
Specialty Products
52,990,220
$1,526,100
5130,000
5735,000
S20.I32
Total S5,40l,452
The total combined MBEAVBE participation- is S27, 5 16,667 or 26.6% of the entire contract
amount.
The Total MBE amount is $22,115,215 or 21.5% of the total contract amount.
The Total WBE amount is $5,401,452 or 5.2% of the total contract amount.
Memo to Budget Committee
February 8, 1995
Item 7 - File 101-94-58
Department: Police Department
Item:
Amount:
Source of Funds:
Description:
Budget-
Supplemental appropriation ordinance appropriating
$1,921,844 from the General Fund Reserve for overtime,
holiday pay, fringe benefits, materials and supplies, non-
personal services and vehicle fleet maintenance (services of
other departments), and reappropriating $200,000 from
Overtime.
$2,121,844
General Fund General Reserve $1,921,844
Reappropriation of funds from Uniformed
Overtime - Trial Courts in Police Department's
FY 1994-95 budget 200.000
Total $2,121,844
In June of 1994, the San Francisco electorate approved
Proposition D, which requires a minimum level of 1,971
uniform Police Officers for the Police Department by no later
than June of 1995. Of this supplemental appropriation
request for $2,121,844, $506,600 would be used for costs
related to the full staffing of the Police Department.
In addition, $1,465,244 of this supplemental appropriation
request would be used to fund a projected budget deficiency
in the Police Department's overtime, holiday pay and fringe
benefits accounts resulting from (a) the Newspaper Strike of
November, 1994 and (b) other unanticipated events.
The proposed supplemental appropriation ordinance also
requests $150,000 in funding for the maintenance of the
Police Department's vehicle fleet.
I. Police Overtime and Related Costs
Overtime - Newspaper Strike $61 1,000
The labor strike against the San Francisco
Chronicle and the San Francisco Examiner took
place from November 2, 1994 through November
II, 1994. The Police Department established two
fixed posts that required 24-hour staffing by sworn
personnel. In addition to assigning on-duty
personnel to strike-related duties, thereby diverting
these Police Officers from other law enforcement
duties, the Police Department also had to deploy
Police Officers on an overtime basis for the
BOARD OF SUPERVISORS
BUDGET ANALYST
21
Memo to Budget Committee
February 8, 1995
necessary strike-related duties. The Budget
Analyst previously reported to the Board of
Supervisors in December of 1994 that the estimated
expenditures resulting from this strike were
approximately $606,252. These expenditures were
not anticipated in the FY 1994-95 budget. As a
result of the strike, the Police Department is now
requesting a supplemental appropriation of
$611,000 to fund the projected shortfall in overtime
related to this strike.
Other Overtime $571,244
In addition to the budget deficiency in overtime
resulting from the newspaper strike, the Police
Department is also anticipating a $571,244
shortfall in overtime as a result of other
unanticipated events, such as the demonstrations
against Proposition 187 and the killing of a Police
Officer in November of 1994.
Holiday Pay $258,000
The Police Department reports that it is
underfunded for holiday pay for FY 1994-95 and is
therefore requesting $258,000 to fund the projected
budget deficiency.
Fringe Benefits $25,000
This amount is for mandatory fringe benefits
related to the above requests for overtime and
holiday pay. . -
Total - Police Overtime and Related Costs $1,465,244
II. Proposition D Mandate
Materials and Supplies $31,300
The Police Department is requesting $31,300 for
furniture for the Police Academy. Whereas
normally the Police Academy conducts only one
training class at a time, because of the hiring of
Police Officers to meet the Proposition D mandate,
the Police Academy will be conducting up to four
training classes simultaneously in the spring of
1995. The Department has relocated personnel
formally located at the Academy to other existing
Police Department space in order to create room for
the additional training sessions. As such,
additional classroom furniture is needed. The
attachment contains a breakdown of this request.
BOARD OF SUPERVISORS
BUDGET ANALYST
22
Memo to Budget Committee
February 8, 1995
Although the Attachment shows that the total cost
of such furniture totals $32,918, the Department is
only requesting $31,300.
Non-Personal Services $475,300
This request for $475,300 includes $70,000 for the
Police Department to conduct a new Police Officer
examination. According to Lieutenant Ryan of the
Police Department, there is sufficient funding in
the FY 1994-95 budget to conduct only one Civil
Service examination. This exam was given in July
of 1994. However, the Police Department expects
to hire only between 160 and 180 Police Officers of
the 636 candidates who passed this exam.
Lieutenant Ryan advises that the Police
Department had to conduct an additional Civil
Service examination in January of 1995 in order to
identify additional Police Officer candidates, so that
the hiring goal of 284 new Police Officers for FY
1994-95 could be met. The details of this $70,000
request are as follows (although the actual cost was
$71,768, the Department is only requesting
$70,000):
Site rental for written test $6,320
Test proctors for written test 6,352
5-day site rental for oral test ($7,768/day) 38,840
Proctors for oral test 13,859
Proctors for physical agility test 6.397
Total . $71,768
In addition, this request for $475,300 also includes
$405,300 to conduct background investigations of
Police Officer candidates who have passed the Civil
Service exam. Each background investigation costs
approximately $655 per applicant and consists of a
medical examination, a psychological test, a
polygraph test, fingerprinting, a toxicological (drug)
test and a credit report. These tests are performed
by various outside contractors under existing
contracts. Lieutenant Ryan advises that the FY
1994-95 budget included $576,000 for background
investigations, which would be sufficient for
approximately 879 such investigations. However,
the Police Department anticipates that, because of
additional hiring to meet the Proposition D
mandate, the Department will conduct
approximately 1,540 background investigations in
FY 1994-95, based on the 636 applicants who
BOARD OF SUPERVISORS
BUDGET ANALYST
23
Memo to Budget Committee
February 8, 1995
Comments:
passed the first Civil Service exam and the
anticipated 900 applicants who will pass the second
Civil Service exam. At a cost of approximately $655
per investigation, the total cost for FY 1994-95 is
estimated to be approximately $1,008,700, or
$432,700 more than the $576,000 budgeted for
background investigations. The Department is
requesting a supplemental appropriation of
$405,300 to pay for these additional background
investigations.
Total - Proposition D Mandate $506,600
III. Vehicle Fleet Maintenance
Central Shops - Auto Maintenance $150,000
The Police Department has a total of 450 vehicles,
including 230 marked vehicles and 220 unmarked
vehicles. The Department ordered 40 new vehicles
in FY 1993-94. However, according to Lieutenant
Ryan, as a result of delays in awarding the contract
for the purchase of these vehicles, the vehicles will
not be received until May or June of 1995. As such,
it has become necessary to repair vehicles that were
scheduled to be taken out of service when the new
vehicles were placed into service. The Police
Department estimates that these maintenance and
repair costs have resulted in a budget deficiency of
approximately $150,000.
Total - Vehicle Fleet Maintenance 150.000
Total Supplemental Appropriation Request $2,121,844
1. In addition to the $1,921,844 from the General Fund
Reserve, the Department is requesting to reappropriate
$200,000 in estimated savings from Uniformed Overtime -
Trial Courts in the Police Department's FY 1994-95 budget.
These savings have resulted from reductions in uniform
overtime by implementing a recommendation of the Budget
Analyst's 1994 Zero Base Budget Analysis to (a) prevent
requiring subpoenaed officers to unnecessarily appear in
court on the day of case calendaring; and (b) request that the
Courts provide a reasonable advance notice of trial dates in
order to reduce court overtime pay.
2. The following table, based on the information provided by
the Police Department to date, shows the Police
BOARD OF SUPERVISORS
BUDGET ANALYST
24
Memo to Budget Committee
February 8, 1995
Department's estimated surplus for non-personal services for
FY 1994-95:
Category
FY 1994-95
Budget
Actual Projected
Expenditures Expenditures Estimated
7/1794 to 1/1/95 to Budget
12/31/94 6/30/95 Surclus
Non-Personal Services $5,633,347 $1,495,048 $3,148,300 $989,999
3. The following table shows the Police Department's
estimated budget deficiency for Central Shops - Auto
Maintenance for FY 1994-95:
Category
Actual Projected
Expenditures Expenditures Estimated
FY 1994-95 7/1/94 to 1/1/95 to Budget
Budget 12/31/94 6/30/95 Deficiency
Central Shops - Maintenance $1,722,549 S932,797 $940,000 ($150,248)
4. The Budget Analyst has requested information from the
Police Department regarding actual year-to-date
expenditures and projected expenditures through June 30,
1995 for overtime, holiday pay, fringe benefits and materials
and supplies. As of the writing of this report, the Police
Department had not yet provided this information.
5. As previously noted, the passage of Proposition D has
mandated full Uniform staffing of a minimum of 1,971 Police
Officers by the end of FY 1994-95. As of July 1, 1994, the
Police Department had 1,812 sworn personnel. The
Department intends to hire 18 lateral transfers and 266
trainees during FY 1994-95, for a total of 284 new Police
Officers. The current, revised 1994-95 Police Department
hiring plan for uniform officers is as follows:
Date
Actual:
July 1, 1994
November 28, 1994
January 30, 1995
February 6, 1995
Projected:
February 20, 1995
April 17, 1995
June 19, 1995
June 26, 1995
Total
Number of Police Officers to be Hired
14 (lateral transfers)
30 (new recruit class)
30 (new recruit class)
40 (new recruit class)
4 (lateral transfers)
30 (new recruit class)
50 (new recruit class)
86 (new recruit class)
284
BOARD OF SUPERVISORS
BUDGET ANALYST
25
Memo to Budget Committee
February 8, 1995
According to Lieutenant Ryan, after expected attrition of 65
Police Officers, the Police Department will have an estimated
2,031 Police Officers (60 more than the required minimum of
1,971) on June 30, 1995, including light-duty Police Officers,
although 166 will be new recruits in the Police Academy, as
follows:
Existing Uniform Staffing (7/1/94) 1,812
New hires in FY 1994-95 284
Less expected attrition (65)
Number of Police Officers, June 1995 2,031
The costs of the 284 new Police Officers to be hired in FY
1994-95 are included in the Police Department's FY 1994-95
budget and will cost an estimated $4.8 million in FY 1994-95
(partial year funding of salaries and fringe benefits). The
cost of these new hires will be partially offset by a Federal
grant in the amount of $694,000.
6. The Controller's Office has estimated that the Police
Department will have a budget deficiency in its salaries and
fringe benefits accounts in the amount of $1,973,105 for FY
1994-95. However, the proposed supplemental appropriation
allocates only $1,465,244 for overtime, holiday pay and fringe
benefit expenses. As such, the Controller's Office reports
that, even with the approval of the proposed supplemental
appropriation ordinance, the Police Department is still
expected to have a $507,861 budget deficiency in salaries and
fringe benefits by the end of FY 1994^95 (estimated budget
deficiency of $1,973,105 less this request of $1,465,244).
7. Lieutenant Ryan has requested that this item be
continued to the Budget Committee meeting of March 1,
1995, in order to provide the Budget Analyst with additional
information and to work with the Mayor's Office in
addressing the Controller's additional projected budget
deficiency in salaries and fringe benefits for FY 1994-95.
Recommendation: As requested by Lieutenant Ryan, continue this item to the
Budget Committee meeting of March 1, 1995.
BOARD OF SUPERVISORS
BUDGET ANALYST
26
Attachment
Academy furnjture POs
1 tern
2 tier lockers 3 unit
2 tier lockers 1 unit
Installation
Leg extension kit
Leg extension kit
2 tier locker slope kit
Locker 2 door
Front base
End base
Ins tallstion
Delivery
Sales tax
Stack chairs
Folding tables
Round Folding tables
Lee tern
White boards
White board
Panels
connectors
Panels
Desk
Chairs
Chairs
Installation
Sales tax
Total
uantity
price
total
36
58. 18
2.094.48
4
71.43
285.72
1
505.00
505.00
4
25.71
102.84
6
33 .38
2O0.28
22
5.23
1 1 5 . 06
21
154. 36
3, 241 . 56
21
4.82
101 .22
8
6 . 34
50.72
1
445 .00
445.00
1
C30.00
130.00
607.06
160
69 .00
1 1,040.00
72
53 .00
3.816.00
2
100.00
200.00
12
80.00
960.00
5
2 12.00
1 ,060.00
1
41 1 .00
4 1 1 . 00
5
99.00
495.00
4,'
3 . 75
15.00
6
6 .00
3 6.00
6
425 .00
2, 5 50.00
5
2 52 .00
I ,260.00
2
199 .00
398.00
1
608 .00
608.00
i, eyo. 50
3 2,9 18 . 44
19 54bP40
I lilM
27
■
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
Items 8 and 9 - File 101-94-59 and File 102-94-10
Department:
Items:
Amount:
Source of Funds:
Description:
Department of Public Health (DPH)
Division of Mental Health, Substance Abuse and Forensics
1. Item 8, File 101-94-59 - Supplemental Appropriation
Ordinance appropriating $3,670,238 of Medi-Cal and Medi-
care revenues for Salaries, Fringe Benefits, Telephones,
Medical Services Contracts and equipment for the Mental
Health Managed Care Program in FY 1994-95.
2. Item 9, File 102-94-10 - Ordinance amending the Annual
Salary Ordinance reflecting the addition of one position and
the deletion of one position in the Department of Public
Health for the Mental Health Managed Care Program.
83,670,238
The DPH reports that the source of funds for this request is
Federal Medi-Cal revenues and matching State General
Funds only. Therefore, reference to Medi-Care should be
deleted from the title of the proposed legislation.
Under the State's Mental Health Managed Care Program, all
inpatient services for Medi-Cal beneficiaries, which had been
provided by private hospitals on a fee-for-service basis, must
be authorized, coordinated, and provided through the DPH
Division of Mental Health, Substance Abuse and Forensics,
effective January 1, 1995. Accordingly, the Board of
Supervisors previously approved a resolution which
authorized the DPH Division of Mental Health, Substance
Abuse and Forensics to accept responsibility for these
services and to accept the transfer of State funds in this
regard effective January 1, 1995 (File 148-94-7).
The DPH advises that the proposed supplemental
appropriation request would be used to administer all
payments to providers instead of having the State provide
such administration. This would include the cost of inpatient
treatment, community-based treatment programs, utilization
review and authorization costs, and management information
and billing costs associated with DPH's new responsibility for
administering all inpatient services for Medi-Cal
beneficiaries.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
The proposed supplemental appropriation request would
appropriate $3,670,238, retroactive from the period January
1, 1995 to June 30, 1995 as follows:
Permanent Salaries
Fringe Benefits
Telephone
Equipment
Medical Services Contracts
• Acute
$1,547
683
17,844
33,000
Inpatient Care, Adults
Medical Services Contracts
• Community
2,091,000
Based Program
Medical Services Contracts
Services, Children
• Inpatient
916,664
609.500
Total $3,670,238
The following provides details of each of the foregoing
funding requests:
Permanent Salaries $1,547
These funds will be used to pay for upgrading an existing
1844 Senior Management Assistant to a 1819 Management
Information Specialist III, effective March 15, 1994 to June
30, 1995. The 1819 Management Information Specialist III
will have supervisory responsibility for the new management
information functions connected with the new Medi-Cal
managed care program. Such responsibilities will include,
but not be limited to, overseeing the tracking of all fee-for-
service billings to providers, the installation of new software,
and the modification of the systems network to process the
new data in connection with the new program. The annual
salary increase of this upgrade would cost $8,717. The Civil
Service Commission has reviewed and approved this position
upgrade.
1819 Management Information Specialist III
Annual Salary of $60,265 $15,932
1844 Senior Management Assistant
Annual Salary of $51,548 (14.385)
Total $1,547
Mandatory Fringe Benefits $683
The DPH advises that the $683 is incorrect. Based on 17
percent of Permanent Salaries the amount required for
Fringe Benefits is $263. As such, the proposed ordinance
BOARD OF SUPERVISORS
BUDGET ANALYST
29
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
(File 101-94-59) should be amended to decrease the Fringe
Benefit amount by $420 from $683 to $263.
Telephone Expenses $17,844
These funds will be used to pay for the installation of
telephone lines for a modified systems network.
Equipment $33,000
Personal Computer/Software (8 @ $4,000 each) $32,000
FAX Machine lr000
Total $33,000
Medical Service Contracts
(Acute Inpatient Care - Adults) $2,091,000
The proposed funds will be used to pay for (1) contract
services with five private hospitals located in San Francisco
for the provision of acute inpatient care services ($1,381,000),
(2) contract services for acute inpatient care services provided
by three out-of-county private hospitals plus a lump sum
allocation for 33 other out-of-county hospitals throughout
the State ($360,000) and (3) a Risk Pool ($350,000), as
detailed below:
Contract Services- San Francisco Based Hospitals
St. Mary's Hospital
$313,500
St Lukes Hospital
488,000
St Francis Hospital
252,000
Langley Porter Institute
196,000
California Pacific Medical Center
131.500
Total
$1,381,000
The DPH advises that the above noted contract amounts are
based on the actual level of service provided by these five
hospitals in 1994, under the State's program. However, DPH
advises that fee-for-service rates have been negotiated with
each of these hospitals and the actual amount paid to each of
the hospitals will depend upon the actual level of services
provided. Ms. Monique Zmuda of the DPH advises that the
DPH desires to keep the negotiated fee-for-service rate with
all private hospitals confidential, as did the State, in order to
provide the best opportunity for negotiating the lowest
possible rates. Accordingly, Ms. Zmuda advises that the DPH
has requested the City Attorney's Office to draft legislation,
which would authorize the DPH to keep the fee-for-service
rates with private hospitals confidential. Ms. Paula Jesson of
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
the City Attorney's Office advises that she is in the process of
developing a draft ordinance which would permit the fee-for-
service rates negotiated with the private hospitals to remain
confidential and that such an ordinance is to be submitted to
the Board of Supervisors in the near future.
Contract Services - Out-of-Countv Hospitals
Ross Hospital (Marin County) $52,250
East Bay Hospital (Alameda County) 77,315
First Vallejo Hospital (Sonoma County) 11,730
Other Out-of County Hospitals Allocation
(33 hospitals through-out the State) 218.705
Total $360,000
The DPH reports that the contract amounts for Ross
Hospital, East Bay Hospital and First Vallejo Hospital are
based on the actual level of service provided by these three
hospitals under the State program in 1994. Additionally,
according to the DPH, the Other Out-of-County Allocation to
33 hospitals reflects the level of utilization of these services
in 1993/1994. The DPH advises that fee-for-service rates
have been negotiated with Ross Hospital, East Bay Hospital
and First Vallejo Hospital and the actual amount that will
be paid to each of these hospitals will depend on the actual
level of service provided. As previously noted, the DPH
desires to keep the fee-for-service rates of all private
hospitals confidential. With respect to the Out-of-County
Hospital Allocation, the DPH states that the amount of the
allocation is based on the level of utilization of this service
category for 1994. Out-of-county hospitals are used instead of
San Francisco- based hospitals when Medi-Cal clients who are
residents of San Francisco are admitted on an emergency
basis to a hospital while traveling outside of San Francisco.
According to DPH, after such clients are stabilized, they are
transferred back to San Francisco-based hospitals.
Risk Pool $350,000
As noted above, the DPH is proposing to fund contract
services for inpatient services at private hospitals at the
same level as provided in 1994. However, according to the
DPH, this level of funding is approximately 20 percent less
than the level of funding in 1993. The DPH reports that this
decrease was unexpected because the trend in the preceding
four years indicated a 12 percent to 22 percent increase from
the prior year. As such, in order to minimize the City's risk,
the DPH is proposing to allocate $350,000 or approximately
15 percent of its total inpatient budget of $2,350,500
BOARD OF SUPERVISORS
BUDGET ANALYST
31
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
($1,381,000 San Francisco-based hospitals - adult services
plus $360,000 out-of-county hospitals plus $609,500 San
Francisco based hospitals - children services) to a risk pool,
which would be used if inpatient use increases over 1994.
Total Medical Services Contracts - Acute
Inpatient Care, Adults $2,091,000
Medical Services Contracts (Commnnity-
Based Proprams^ $916,664
California Pacific ($364.936)
The proposed funds will be used by DPH to fund a modified
contract with California Pacific, a nonprofit organization, to
provide the following services for the period retroactive to
January 1, 1995 through June 30, 1995: (1) provision of pre-
authorization for all non-emergency inpatient admission, (2)
provision of on-going authorization for all inpatient days
after an emergency admission, (3) utilization review for all
inpatient stays, (4) provision of discharge planning assistance
to hospitals in order to insure that patients receive
appropriate linkages to on-going care, (5) track all inpatient
days in order to reconcile this information with the State to
insure that proper payment has been made the hospitals
providing inpatient services, and (6) develop system
capability for analyzing multi-year costs and utilization
information for Medi-Cal recipients. The $364,936 contract
amount will be expended as follows:
Medical Coordinator (520 hrs. @ $50/hr.) $26,000
Nurse (2,080 hrs. @ $32/hr.) 66,560
Social Worker (3,120 hrs. @ $28/hr.) 87,360
Ombudsperson - processes and investigates
clients appeals and complaints (1,040 hrs. @
$28/hr.) 29,120
Program Analyst (1,040 hrs. @ $15/hr.) 15,600
Management Information Analyst/Programmer
( 2,600 hrs. @ $25/hr.) 65,000
Managed Care Planner (520 hrs. @ $25/hr.) 13,000
Data Entry Clerks (2,080 hrs. @ $14/hr.) 29,120
Administrative Overhead 33f176
Total $364,936
Prior to this contract modification, DPH's annual contract
with California Pacific was in the amount of $5,464,642.
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
Bakers Place ($80.000)
The proposed funds will be used by the DPH to fund a
modified contract with Bakers Place, a nonprofit agency, to
provide residential treatment care services for Medi-Cal
clients. Bakers Place will be paid a fee-for- service rate of
$197 for each of the estimated 406 residential treatment
days.
Prior to this contract modification, DPH's annual contract
with Baker's Place was in the amount of $3,326,443.
Progress Foundation ($120.000)
The proposed funds will be used by the DPH to fund a
modified contract with Progress Foundation, a nonprofit
agency, to provide residential treatment care services for
Medi-Cal clients. Progress Foundation will be paid a fee-for-
i service rate of $206 for each of the estimated 582 residential
treatment days.
Prior to this contract modification, DPH's annual contract
with Progress Foundation was in the amount of $4,413,574.
Family Service Agency ($240.000)
The proposed funds would be used by the DPH to fund a
modified contract with the Family Service Agency, a
nonprofit agency, to provide patient case management
services. Family Service Agency will be paid a fee-for-service
rate of $80 for each of the estimated 3,000 visits to
residential care patients.
Prior to this contract modification, DPH's annual contract
amount with the Family Service Agency was in the amount of
$3,502,049.
1-800 Number Access/Intake Program ($111.728)
The DPH is proposing to contract with a nonprofit agency to
provide a call-in service for Medi-Cal clients, wherein such
clients could speak directly to a nurse or psychiatric social
worker who could perform an assessment of the client's need
and establish an appropriate course of treatment. As of the
writing of this report, the DPH has not, as yet, selected a
contractor to provide these services. As such, the monies
designated for this program should be placed on reserve
BOARD OF SUPERVISORS
BUDGET ANALYST
33
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
pending the selection of a contractor, the MBE/WBE status
and the contract cost details.
Total Medical Services Contracts - Community
Based Programs $916,664
Medical Contract Services
(Inpatient Services - Children) $609,500
The proposed funds will be used to by the DPH to contract
with two San Francisco-based private hospitals to provide
inpatient services to children, as follows:
St. Mary's Hospital $363,500
Langley Porter Hospital 246.000
Total Medical Services Contracts -
Inpatient Services, Children $609,500
The DPH reports that the above-noted contract amounts are
based on the level of Medi-Cal services provided by these two
hospitals in 1994, under the State's program. The DPH
advises that a fee-for-service rate has been negotiated with
both hospitals and that the actual amount paid to each of
these hospitals will be based on the actual level of services
provided. As previously noted, the DPH desires to keep the
fee-for service rates negotiated with all of the private
hospitals confidential.
Grand Total of DPH Request $3,670,238
The proposed ordinance (File 102-94-10) would amend the
Annual Salary Ordinance to reflect the addition of one
position and the deletion of one position as follows:
Classification/Title
Bimonthly
Salary
Maximum
Salary
Amount
Delete
1844 Senior
Management Assistant (1)
$1,626/$1,975
$51,548
Add
1819 Management
Information System
Specialist III (1)
$l,899/$2,309
$60,265
BOARD OF SUPERVISORS
BUDGET ANALYST
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
Comment:
Recommendations:
As noted above, this requested reclassification reflects an
upgrade with a maximum annual salary cost increase of
$8,717.
1. As previously noted, the DPH assumed responsibility for
and has begun implementation of the new Medi-Cal managed
care program effective January 1, 1995. As such, the
proposed ordinance (File 101-94-59) should be amended to
authorize the proposed supplemental appropriation request
retroactively.
2. The DPH did not require prior approval from the
Electronic Information Processing Steering Committee
(EIPSC) for the purchase of the above-noted computer
equipment because this equipment comes under EIPSC's
"Rule of Twenty". Under this Rule, City departments do not
require prior approval for the purchase of 20 or less
computers within a year.
iL Amend the proposed ordinance (File 101-94-59) to delete
the reference to Medi-Care revenues from the title of the
proposed ordinance.
2. Amend the proposed ordinance (File 101-94-59) to
authorize the proposed supplemental appropriation request
retroactively.
3. Amend the proposed ordinance (File 101-94-59) to reserve
$111,728 of the Medical Services Contract amount of
$916,664 for the 1-800 Number Access/Intake Program,
pending the DPH's selection of a contractor, the MBE/WBE
status and submission of the contract cost details.
4. Amend the proposed ordinance (File 101-94-59) to reduce
the Fringe Benefit amount by $420 from $683 to $263.
5. Approve the proposed ordinance (File 101-94-59) as
amended.
6. Approve the proposed ordinance (File 102-94-10).
BOARD OF SUPERVISORS
BUDGET ANALYST
35
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
Item 10 - File 101-92-10.6
Department:
Item:
Amount:
Public Library
Requesting release of reserved funds (1988 Library
Improvement Bond Funds), in the amount of $1,325,567 for
costs associated with the new Main Library construction
project.
$1,325,567
Source of Funds: 1988 Library Improvement Bond Funds
Description: In December of 1992. the Board of Supervisors approved a
supplemental appropriation (File 101-92-10.1) in the amount
of $86,213,304 in 1988 Library Improvement Bond proceeds
for capital improvement projects, including construction of
the new Main Library, relocation of the Library's collections,
and various improvements at Branch Libraries. Of this
amount, the Board placed 36,172,083 on reserve, including
85,216.203 (pending the determination of staffing
requirements and the annual Salary Standardization
Ordinance increases for FY 1993-94 and FY 1994-95) for
project management services to be performed by staff of the
Department of Public Works and the Public Library on the
new Main Library construction, and $955,880 (pending the
selection of contractors, the submission of budget details, and
the MBE/WBE status of contractors) for relocation of the
Library's collection, specialized inspection and testing
services, and architecture and engineering services for the
Branch Libraries.
In December of 1993, the Board of Supervisors released
83,044,499 of the $6,172,083 previously placed on reserve for
DPW project management services, Public Library project
management services, and specialized inspection and testing
services, and in September of 1994, the Board of Supervisors
released $150,000 for a new heating system at the Mission
Branch Library, thereby leaving a balance of $2,977,584 on
reserve ($6,172,083 less $3,044,499 less $150,000). The
proposed subject release of reserve would leave a balance on
reserve of $1,652,017 ($2,977,584 less the requested
$1,325,567).
The $1,325,567 in reserved funds now being proposed for
release would include $1,261,483 for DPW project
management, and $64,084 for Public Library project
management, for the new Main Library, during the period
January 15, 1995 through March 1, 1996.
BOARD OF SUPERVISORS
BUDGET ANALYST
36
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
The requested funds for DPW project management are as
follows:
Department of Public Works
Estimated Hourly Rate Rounded
Class No. Hours Incl. Fringes Total
5506 Project Manager 1,875 $89.42 $167,690
5265 Office Engineer 1,920 58.45 112,250
5506 Construction Manager 2,400 93.88 225,343
5206 Associate Engineer 2,400 63.78 153,100
6318 Construction Inspector 2,400 63.78 153,100
5202 Junior Civil Engineer 3,840 47.85 183,800
6248 Electrical Inspector 1,920 69.31 133,100
6242 Plumbing Inspector 1,920 69.31 133.100
Total $1,261,483
The requested funds for Public Library project management
are as follows:
Public Library
Estimated
Hourly Rate
Rounded
Class No. Hours
Incl. Fringes
Total
3638 Chief Librarian 640
$45.75
$29,280
3632 Librarian II 640
32.14
20,570
1446 Secretary 640
22.24
14.234
Total
$64,084
Grand total DPW and Public L
ibrary
$1,325,567
Recommendation: Release the reserved funds as requested.
BOARD OF SUPERVISORS
BUDGET ANALYST
37
Memo to Budget Committee
February 8, 1995
Item 11 -File 23-95-1
Department
Item:
Description:
Comment:
Controller's Office
Resolution waiving the stature of limitations with respect to
payment of certain warrants of the City in the sum of
$101.00, a legal obligation of the City.
According to Section 10.182 of the San Francisco
Administrative Code, a warrant issued by the City becomes
void one year from the date of issuance. The payee of the
warrant may present the warrant to the Controller for
payment up to three years from the date that it was rendered
void, or four years from the original issue date. After that
time period, the Controller may no longer pay such a warrant
because the statute of limitations has expired, unless
approval for such payment is obtained from the Board of
Supervisors.
The proposed resolution would waive the statue of limitations
and would authorize the Controller's Office to replace
Warrant Number 545-0266625 issued to Mr. Carter W. Baum
on December 8, 1983 in the amount of $101.00, payable to his
wife, Mrs. Sharon Ann Baum.
According to Mr. Honorato Layug of the Controller's Office,
the $101.00 warrant was issued to Mr. Baum, a previous City
employee, 12 years ago, by the Health Service System for
reimbursement for Mr. Baum's medical services. Mr. Layug
reports that Mr. Baum misplaced this warrant, which was
never cashed and was subsequently canceled by the
Controller's Office. Mr. Baum died in 1986. Mrs. Baum, Mr.
Baum's beneficiary, would be the payee of this warrant.
According to Mr. Layug, there are sufficient funds in the
General Fund to pay for the new warrant.
Recommendation: Approve the proposed resolution.
BOARD OF SUPERVISORS
BUDGET ANALYST
38
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
Item
12 -File 84-95-1
Depar tmen ts :
Item:
Property
Purchase Price:
Source of Funds:
Location:
Size of Property:
Description:
Real Estate Department
Department of Public Works (DPW)
Resolution authorizing a Purchase Agreement for acquisition
of real property located in Bernal Heights and identified as
Assessor's Block 5556, Lots 28, 29, and 30 for the
realignment of Brewster Street at Esmeralda Avenue and
adopting findings pursuant to City Planning Code Section
101.1.
$109,000, plus title insurance and escrow fees not to exceed
$1,000
Sales Tax (Transportation Authority)
Located at Brewster Street and Esmeralda
(Assessor's Block 5556, Lots 28, 29, and 30).
Avenue
A total of 4.550 square feet
The DPW reports that the acquisition of the property located
at Brewster Street and Esmeralda Avenue is necessary in
order for DPW to improve (i. e., create a paved roadway with
a sidewalk and a curb on one side of the roadway) and realign
Brewster Street at Esmeralda Avenue to improve Fire
Department emergency vehicle access to the residences
located on the east and south slopes of Bernal Heights. This
project is a part of the on-going Bernal Heights Capital
Improvement Program, which is funded primarily by Sales
Taxes.
Mr. Peter Albert of the Planning Department reports that a
sizable portion of the above-noted Bernal Heights area
consists of undeveloped parcels of land and unpaved narrow
streets, which has resulted in emergency vehicles having
difficulty accessing this area and responding to emergencies
in a timely manner. Mr. Albert advises that Brewster Street
and Esmeralda Avenue, which are both public-right-of-ways,
are unpaved with limited accessibility. According to Mr.
Albert, much of the Brewster Street right-of-way, in addition
to being unpaved, is too steep to be passable. As such,
according to Mr. Albert, the acquisition of the property
located at Brewster Street and Esmeralda Avenue is required
in order for DPW to have sufficient land to improve and
realign Brewster Street in order to meet Fire Department
standards for emergency vehicle access.
BOARD OF SUPERVISORS
BUDGET ANALYST
39
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
Mr. Albert advises that the realigned Brewster Street will
occupy only a portion of the acquired property. According to
Mr. Albert, the unused portion of this property would become
surplus property, which would be sold at market rate and the
proceeds would be used to supplement funding for other parts
of the Bernal Heights Capital Improvement Program. Other
improvements being funded under this Program include
upgrading sewers, installation of street lighting and
increasing water pressure to fire hydrants in the area.
Comments: 1. The Real Estate Department reports that the property
located at Brewster Street and Esmeralda Avenue is owned
by Bernal Heights Community Foundation, a nonprofit
agency. According to the Real Estate Department the
purchase price of $109,000 represents the fair market value
for the property located at Brewster Street and Esmeralda
Avenue. The FY 1994-95 property taxes currently being paid
on this property total $387.14. Property taxes would no
longer be paid to the City if the City acquires the property.
2. The Department of City Planning reports that the
proposed acquisition of the subject property is in conformity
with the Master Plan and is consistent with the Eight
Priority Policies of the City Planning Code Section 101.1.
3. According to Mr. Joe Ovadia of DPW, the estimated cost to
improve and realign Brewster Street in order to meet Fire
Department standards for emergency vehicles is
approximately $30,000 and would be funded from Sales
Taxes, subject to future appropriation approval of the Board
of Supervisors.
Recommendation: Approve the proposed resolution.
BOARD OF SUPERVISORS
BUDGET ANALYST
40
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
Item 13 - File 197-95-1
Department: Art Commission
Item: Resolution authorizing the San Francisco Art Commission to
establish a fiscal agent for the purpose of accepting
contributions to an Adopt-a-Monument Fund for the
conservation and maintenance of City monuments and
sculptures, pursuant to the Art Commission's Adopt-a-
Monument Program.
Description: The proposed resolution would authorize the Art Commission
to enter into an agreement with a non-profit agency, the San
Francisco Foundation, in which the San Francisco
Foundation would act as fiscal agent for the Art
Commission's Adopt-a-Monument Program. The Adopt-a-
Monument Program provides individuals and groups
interested in the City's monuments and sculptures with the
opportunity to donate funds for their preservation and
maintenance.
Under the fiscal agent agreement, individuals wishing to
contribute to the preservation of City monuments and
sculptures would donate funds to the Adopt-a-Monument
Program through the San Francisco Foundation, rather than
directly to the City. It is the experience of the Art
Commission that fundraising efforts of this type are more
successful when donations are given through a non-profit
organization. Individuals contributing to the Program would
be eligible for a tax deduction under the same conditions as
apply to donations to any other 501(c)3 charitable
organization.
Under the fiscal agent agreement, the San Francisco
Foundation would receive donations to the Adopt-a-
Monument Program, maintain accounting records of the
Program, and disburse the funds. While the City would not
directly compensate the San Francisco Foundation for acting
as fiscal agent for the Program, the San Francisco
Foundation pays management fees equal to .0043 percent of
the amount of donations received by organizations that it
sponsors to its funds manager, the Bank of California, and
this fee is passed on to the sponsored organization.
Therefore, .0043 percent of donations received by the San
Francisco Foundation for the Adopt-a-Monument Program
would effectively be used to pay for the fund management fee.
Under the fiscal agent agreement, existing Art Commission
staff would continue to administer and raise funds for the
BOARD OF SUPERVISORS
BUDGET ANALYST
41
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
Comment:
Recommendation:
Adopt-a-Monument Program at this time. Ms Joanne Chow-
Winship, Director of the Art Commission, reports that the
Art Commission would like to eventually solicit grant funding
to hire a Development Director to raise funds for the
Program. According to Ms. Chow-Winship, the Art
Commission's goal for the Adopt-a-Monument program is to
raise approximately $1.5 million over the next 3 to 5 years.
Funds received by the Adopt-a-Monument Program would be
expended solely for conservation, maintenance, fund-raising,
and other purposes which are related to preservation of the
City's monuments and consistent with the terms of the
donations.
Under the fiscal agent agreement, all contracts let for
maintaining and conserving the City's monuments would
remain City contracts. The Controller's Office would pay
such contractors using funds disbursed by the San Francisco
Foundation, as necessary. According to Ms. Deborah Lehane
of the Art Commission, the provisions of the City's
MBE/WBE ordinance would apply to such contracts.
Under the proposed resolution, the monies expended by the
Adopt-a-Monument Program would not be subject to
appropriation approval by the Board of Supervisors.
However, expenditures are subject to review by the
Purchaser and Controller in accordance with City procedures.
1. Amend the proposed legislation to require that all monies
expended from the Adopt-a-Monument Program fund in
excess of $10,000 for any one project be subject to
appropriation approval by the Board of Supervisors.
2. Approval of the proposed resolution, as amended, is a
policy matter for the Board of Supervisors.
BOARD OF SUPERVISORS
BUDGET ANALYST
42
Memo to Budget Committee
February 8, 1995 Budget Committee Meeting
cc: Supervisor Hsieh
Supervisor Kaufman
Supervisor Bierman
President Shelley
Supervisor Alioto
Supervisor Ammiano
Supervisor Hallinan
Supervisor Kennedy
Supervisor Leal
Supervisor Migden
Supervisor Teng
Clerk of the Board
Chief Administrative Officer
Controller
Teresa Serata
Robert Oakes
Ted Lakey
BOARD OF SUPERVISORS
BUDGET ANALYST
A3
BOARD of SUPERVISORS
I
February 9, 1995
^^tt
UA
City Hall
San Francisco 94102
554-5184
DOCUMENTS Dpht
AUG 2 7 7995
SAN FRANC/SCO
PUBLIC L
NOTICE OF CANCELLED MEETING
NOTICE IS HEREBY given that the regularly scheduled
meetings of the Budget Committee for February 15 and February
22, 1995, at 1:00 p.m., has been cancelled due to the
relocation of our City Hall offices to the War Memorial
Building. The next regular meeting is scheduled for
Wednesday, March 1, 1995, at 1:00 p.m., Room 410, War Memorial
Building, 401 Van Ness Avenue..
ohn L. Taylor
Clerk of the Board
POSTED: FEBRUARY 10, 1995
2_
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