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START 



OF 



REEL 



MICROFILMED BY 



IMAGEMAX 

INC 



STOUGHTON, MA 02072 



FOR THE 



BOSTON PUBLIC LIBRARY 



1999 



BOSTON PUBLIC LIBRARY 



BOARD OF TRUSTEES 



CORPORATION 



MINUTES 



JANUARY 24, 1975 



NOVEMBER 20, 1980 




c 




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THIS FILE CREATED AND MICROFILMED 



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THE BOSTON PUBLIC LIBRARY 



i 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

Minutes of Meeting In Board of Trustees 

Corporation Friday. January 24, 1975 



A regular meeting of the Trustees as a Corporation was held in the Trustees 
Room at 3:40 p.m. 

Present: Messrs Maher, Murray, Parker, and Mrs. White, Trustees. 

The President, Msgr. Murray, in the chair. 

Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

For the Friedman Building Fund: 



VOTED: 



and 
VOTED: 



that the Trustees do hereby authorize the expenditure 
from the principal and/or income of the Fricd^-^?n 
Buil ding Fund in the GEiNERAL INVESTMENT ACCOUh of a 
sum not to exceed one hundred tv;e'ive dollars and 
seventy-four cents ($112.74) for furnishing 1" die 
cut vinyl letters; 

that the Collector-Treasurer be and hereby is authori- 
zed to withdraw frcm the holdings of the Friec^an 
Building Fund in the GENERAL INVESTI'.EilT ACCCwhT units 
in monet.ary value not to exceed the sum of one hurdred 
twelve dollars and seventy-four cents ($112.74) upon 
presentation by the Director of authorization to make 
payment for furnishing 1" die cut vinyl letters. 



For the General Investment Account: 

'VOTED: uiac the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 

of the Public Library of the City of Boston to 

take the foil owing action in respect to the 
GENERAL INVESTMENT ACCOUNT: 



To Sel 1 : 

800 shs. Avon Products 
4,500 shs. Scudder r-anaged Reserves 
$11,097 Savings Account 

« 

With Procee ds From Maturing : 

$60,000 General Motors Accept. 
Corp. Note 

To Purchase: 

1,000 .shs. Household Finance Co. 
1,500 shs. American Natural Gas 
$75,000' Pacific Gas & Elect. 

1st Mtge. 9.625 12/ 



1.48 limit 26 

9. ODE 

5.25 



9,42 1/14/75 



1.00 
2.54 

/C6 



limit 14 
limit 37 

limit 101 



^j Minutes of Meeting 
'Corporation 
January 24, 1975 
P. 2 



and 
VOTED: 



that the Secretary of Committees be and hereby 
la authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



For the John Deferrari Indenture of Trust Dated December 13, 
T§48l 



VOTED: 



and 
VOTED: 



that the Collector-Treasurer be, and hereby 1s, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the 
JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 
13. 1948: 



To Sell ; 

500 shs. Avon Products 
100 shs. Hewlett-Packard 

To Purchase: 



1.48 limit 26 
•20 limit 56 



500 shs. International Paper Co. 2.00 limit 38 

that the Secretary of Committees be and hereby 
Is authorized and directed to notify the Collector- 
Treasurer of the foregoing vote. 



Action taken since the last meeting of the Board was approved as follows: 



Date of Acceptance 
by the Director 

26 December 1974 

3 January 1975 
6 January 1975 
.23 January 1975 



Fund 

Maury A. Bromsen Lecture in 
Humanistic Bibliography 
John M. Carroll Fund 
Macy J. Margolis Memorial Fund 
John J. Connolly Fund 



Amount : 



$5,000.00 

276.00 

70.00 

50.00 



The minutes of the meeting of the Committee on Finance on November 8, 1974, 
as presented, were approved. 

The Director reported receipt of the Summary of Account from The National 
Shawmut Bank, Trustee, of the John Deferrari Indenture of Trust Dated July 1, 
1947 f or the period September 30, 1974 to. December 31, 1974. 

The Clerk reported that one of the securities recently purchased for the 
General Investment Account had been purchased above the limit specified in the 
vote and this has caused some concern with Scudder, Stevens & Clark. Again 
Mr. Michael Brown has raised the question as to whether or not it would be in 
the best interests of the Trustees to have Scudder, Stevens & Clark responsible 



Minutes of Meeting 
Gorporatopn 
January 24, 1975 
P. 3 



for placing the orders for the purchase and sale of securities. Following 
discussion it was agreed that if the securities were worth purchasing that it 
was not a major cause for concern that they might sometimes be acquired above 
the limit and that it still seemed desirable to leave the control of the 
execution of purchases and sales of securities with the Collector-Treasurer. 

The Director reported receipt of the Library's share in the 1974 income 
from the Ruth L. Briggs Trust under the Will of H. Sylvia A. H. 6. Wilks 
which is an addition to the principal of the Dr. Samuel Abbott Green Memorial 
Fund received by the Library as a bequest of Mrs. Wilks. On motion duly made 
and seconded, it was 



VOTED: 



and 
VOTED: 



that the sum of thirty dollars and twenty-five cents 
($30.25) representing payment on account of the legacy 
given to the Trustees of the Public Library of the City 
of Boston (a corporation under Chapter 114 of the Acts 
of 1878) by the will of H. Sylvia A. H. G. Wilks, who 
died on February 5, 1951, be, and the same is hereby 
accepted with gratitude and funded as an addition to 
the Dr. Samuel Abbott Green Memorial Fund , the income 
to be added to principal until otherwise ordered by 
the Board; 

that the sum of thirty dollars and twenty-five cents 
($30.25) which is this day funded as an addition to 
the Dr. Samuel Abbott Green Memorial Fund be invested 
through the GENERAL INVESTMENT ACCOUNT established by 
vote of the Board of Trustees on December 1, 1950; 
that for the purpose of enabling such investment twenty- 
five units be, and the same hereby are, added to said 
GENERAL INVESTMENT ACCOUNT; and that the twenty-five 
additional units hereby are allocated to the Dr. Samuel 
• Abbott Green Memorial Fund on the basis of $1.22 per 
unit, which is hereby determined to be the present fair 
value per unit. 

The Director reported that at this time of year it was necessary to have 
authorization for the distribution of trust funds income. On motion duly made 
and seconded, it was 



Minutes of Meeting 
'Corporation 
January 24, 1975 
P. 4 



and 



VOTED: that Philip J. McNiff , Director and Librarian of the 

Public Library of the City of Boston, be and hereby is, 
authorized and directed to cause to be distributed and 
paid to the Trustees of the Public Library of the City 
of Boston the income of the General Investment Account 
for the period of January 1, 1974 To December 31, 1974. 

VOTED: that Philip J. McNiff, Director, and Librarian of the Public 
Library of the City of Boston be and hereby is authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Josiah H. 
Benton, as defined by the Agreement of Compromise, dated 
January 15, 1935 and made in connection with the administration 
of the trust created by said Clause, four-tenths of the income 
of the Benton Book Fund for the period from January 1, 1974 
to December 31, 1974, inclusive, now held in the custody of 
the Collector-Treasurer of the City of Boston, and to cause 
to be distributed and paid to the Trustees of the Public 
Library of the City of Boston the remaining six-tenths of 
said income for said period to be applied to the purchases 
provided in said Agreement of Compromise. 



and 

VOTED: that Philip J. McNiff, Director, and Librarian of the 
Public Library of the City of Boston be and hereby is 
authorized and directed to cause to be paid to the 
Rector of Trinty Church income for the year ending 
December 31, 1974 on the Children's Fund, now held 1n 
the custody of the Collector-Treasurer of the City of 
Boston pursuant to the provisions of the llth Clause of 
the Will of Josiah H. Benton, as required by the 12th 
Clause of said Will. 

The Director reported it was necessary to have authorization for the signing 
of contracts for calendar year 1975. On motion duly made and seconded, it was 



VOTED: that until January 1, 1976, the President, Vice Pre- 
sident, the Director, and the Clerk of the Corporation, 
be and they hereby are severally authorized to sign any 
and all contract voted to be made by the Board in the 
name and behalf of the City and any and all communica- 
tions in connection with the award of contracts so 
voted or recommended to be so voted. 



Minutes of Meeting 
Corporation 
January 24, 1975 
P. 5 



The Director reported that he has been in contact with the Handel and 
Haydn Society regarding the transfer of their collections to the Boston Public 
Library. He read a recently received revised draft of the proposed Deed of 
Gift. The Director indicated that the revised wording would present no 
special or burdensome problems. 

The Director reported that a question has been raised on the future of 
the John Adams Library which has been held in the Boston Public Library on 
lease with a provision that the library spend an amount for the maintenance of the 
collection. The Director proposed that the permanent placement of this 
collection in the Library be recommended to the appropriate Adams family 
members. Following discussion and on motion duly made and seconded, it was 

VOTED: that the Director of the Boston Public Library be 
instructed to recommend to the Adams family 
representative, the permanent placement of the 
John Adams Library long held on lease by the 
Boston Public Library, in the exhibition room 
of the new Rare Book Department. 

The Director reported that plans are being made for a preliminary^exhibit 
of Cram and Fergusson materials during the month of April to coincide with 
the Boston meeting of Architectural Historians. Discussions have been held 
with representatives of Hoyle, Doran & Berry and with representatives of the 
Cathedral of St. John the Divine with regard to the major exhibit of Cram and 
Fergusson drawings. This exhibit is planned for the Library during the month 
of October and it is proposed that the exhibit be transferred to the Cathedral 
of St. John the Divine after the Boston showing. It is proposed that the costs 
for the exhibit be split three ways, i.e. Boston Public Library, Hoyle, Doran 
& Berry, and the Cathedral spliting the $9,000.00 cost. It was agreed that 
this would be a major source of publicity for the Library's holdings. 

The Director said that he wished to bring to the attention of the Board 
a resolution presented in the City Council by Councillor Tierney for the 
purpose of creating an archive for the records of the City of Boston. The 
Director pointed out that the majority of the City of Boston records that 
had been stored in very poor conditions in the Old City Hall basement have 
now been transferred to the Library. The only significant records remaining 
in that area are the Vital Records and he suggested that it would be desirable 
to have these records also transferred to the custody of the Library. He said 
that he felt the City Council resolution was an appropriate one, and he proposed 
to come up with a plan for the more permanent arrangement of these jnaterials. 

In response to a question by the President, the Director stated that 
Combined Book Exhibit Collection's have been bought by the Library at 50 
to 60% discount. He said that these exhibits have been used to form the 
nucleus for the new Brighton, the Dudley Street and Central i ihrary collections. 



Minutes of Meeting 
Corporation 
January 24, 1975 
P. 6 



An International Children's Book Exhibit is currently being planned in conjunction 
with Combined Book Exhibit. A number of seminars are also being planned to coincide 
with the exhibit. 

The Director reported that the continuation of the arbitration hearing in 
the case of Helen Maniadis is scheduled for Tuesday, January 21, 1975. In the 
first part of this arbitration case the Library was represented by Mr. Kevin 
Burke of the Labor Relations Office and will probably be represented by his 
successor Mr. Richard Meyer who will handle the case from this point forth. 



Dissolved at 4:35 p.m. 



Clerk 




'^ 



Please read, initial below, 
and return to the Clerk 




(Uj^fJij^ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, February 28, 1975 



A meeting of the Trustees as a Corporation was held In the Trustees Room 
at o:4U p.m. 

Present: Messrs Maher, Murray, Parker and Mrs. White, Trustees. 
The President, Monslgnor Murray, In the chair. 

The minutes of the regular meeting held on December 13, 19/4, as presented 
were approved. ** ^^^"^^^» 

Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On 14 February 1975 

For the General Investi?ent Account: 



VOTED: 



and 
VOTED: 



that effective February 14, 1975, the unit value 
for the GENERAL INVESTMENT ACCOUMT be and hereby 
Is established as $1.35 per unit; 

that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote'. 



Action taken by tne Committee on Buildings since the last meeting of the 
Board was approved as follows: 

On 14 February 1975 

For the William Addison Dwiggins Fund : 

VOTED: that the Trustees do hereby authorize an expenditure 
fran the principal and/or inccrne of the V/i Uiam Addi- 
son Dwicqins Fund of a sun not to exceed four nundred 



and 
VOTED: 



ninety-one eoilai^s ($491.00) for v;ork in connection 
with the Dwiggins marionette theatre; 

that the Collector-Treasurer be and hereby 1s authori- 
zed to withdraw from the holdinas of the Willicm Addi- 
son Dwiggins Fund in the QtllEfiM. IKVESTi'ZliT ACCGUiiT 
units in nonetarv value net tn exceed the sum of four 
hundred ninety-one aollers (S491.G0) uuon presentation 
by the Director of authorization to make paynent for 
work in connection with the Dwiggins marionette theatre 
For the Centennial Fund : 

VOTED: that the Director be, and hnreby is, authorized to 
expend from the Contennial Fund an amount no-t to 
exceed the sum of one tnousand five hur»dred tventy 
dollars ($1,520.00) for furnishing and installing 
carpeting in the new sales area; 



Form No. 1046F— 11/74 



Corporation 
February 28, 1975 
?• 2 



and 
VOTED: 



that the Collector-Treasurer be, and hereby. 1s, 
authorized to withdraw from the hoi dines of the 
Centennial Fund in the GENERAL INVESTMENT ACCOUNT 
units in monotary value not to exceed the sum of 
one thousand five hundred twenty dollars ($1,520.00) 
upon presentation by the Director of authorization 
to make payr^ent for furnishing and installing car- 
peting in the new sales area. 

For the Theodore Edson Parker Foundation Fund ; 

VOTED: that the Trustees do hereby authorize an expenditure 
from the Theodore Edson Parker Foundation Fund of an 
amount not to exceed two thousand two hundred forty-one 
dollars ($2,241.00) for furnishing and installing a 
preservation laboratory in the Rare Book Department; 

that the Principal Accountant be and hereby Is authori- 
zed to withdraw from the Theodore Edson Parker Founda- 
tion Fund an amount not to exceed two thousand two hun- 
dred forty-one dollars ($2,241.00), upon presentation 
by the Assistant Director of authorization to make pay- 
ment for furnishing and installing a preservation labora- 
tory In the Rare Book Department. 

Additions since the last meeting of the Board to funds already estaollshed 
In the General Investment Account were approved as follows: 



and 
VOTED: 



Date of Acceptance 
by the Director 

29 January 1975 
31 January 1975 
6 February 1975 



Fund Amount 

John M, Carroll Fund $157,00 

John M. Carroll Fund 67.00 

William Addison Dwiggins Fund 125,00 



The minutes of the meeting of the Committee on Finance on January 10, 1975, 
as presented, v/ere approved. 

The Director reported that at this time of year It Is necessary to add In- 
come earned In T974 to certain funds In the General Investment Account. On 
motion duly made and seconded, it was 

VOTED: that the sum of six hundred forty-five dollars and 
fifteen cents {$6^-5.15), representing the income 
for 1974 received by the Bost on Puirlic Library Staff 
Centennial Fund , a fund GS"-aD!isri3a by ine 'irusioes 
of the Public Library of the City of Boston ( a cor- 
poration under Chapter 114 cf tne Acts of 1878) on 
January 7, 1966, be and the san:e nereoy is added to 
the principal of the Bcstcn ' 



Ci,K 



in 



ic 



r" ^rV 



Staff 



Centennial Fu nd which is *o ce excencea ror an acoro- 
priate gift for the addition to the Central Library 
building, the inccre to b.3 acaeG to crincipal until 
expenditure of the said Fund is ordered by the Board; 



Minutes of Meetina 
Corporation 
February 28, 1975 
P. 3 



and 
VOTED: 



and 



VOTED: 



and 
VOTED: 



and 



VOTED: 



that the sum of six hundred forty-five dollars and 
fifteen cents ($G45.15), v/nicn is i:nis day funded 
as an addition to the Eosior :^'jbnc Libr?.rv Stcf-F 
Centenn ial Fund be investac tnrcuan zr.e Gcr;EKAL InVESL 
MENT ACCOUiirestablisr.aa by vote of the Board on 
December 1, 1950; that for the purpose of enabling 
such investment four hundred seveniy-elcht units be, 
and the saT.e hereby are, added to said GE.NERAL TN- 
VESTflENT ACCOUf;T; and that the four hundred seventy- 
eight additional units herecv added to the GENERAL 
INVESTI'EiJ ACCOUI^T be, ar.d the sa.-e hereby are, allo- 
cated to the Boston P^:h lic L-ibr^rv Sta-^f Centennial 
Fund on the basis of ^1.35 csr 



un-.t, //nich is hereby 

detemiined to be the present fair value per unit. 

that the sum of eight hundred thirty-eight dollars and 
three cents ($838.03) representing the incorr.e for 1974 
received by the Centennial Fund , a fund established by 
the Trustees of the Public Library of the City of Boston 
( a corporation under Chapter 114 of the Acts of 1878) 
on June 1, 1956, be and the same hereby is added to the 
principal of the Centennial Fund v/hich is to be used 
as the Board shall hereafter direct for the benefit 
of the Public Library of the City of Boston or any purpose 
in connection therev/ith; 

that the sum of eight hundred thirty-eight dollars and 
three cents (S838.03) \.'hich is this day funded as an 
addition to the Centennial Fund^ be invested through 
the GEiiERAL inVESlKc.NT ACCOU:rr established by vote of the 
Board on December 1, 1950; that for the purpose of enabling 
such investment six hundred tv/entv-one units be, and the 
same hereby are, added to said GE.'IERAL IHVESTMEilT ACCOUiiT; 
and that the six hundred twenty-one additional units hereby 
added to the GEiiERAL INVESTI'.E.NT ACCOUilT be, and the same 
hereby are, allocated to the Centennial Fund on the basis 
of $1.35 per unit, v/hich is hereby determined to be the 
present fair value per unit. 



that the sum of one thousand one hundred fifty-six 
dollars and eighty-seven cents ($1,156.87), representing 
the income for 1974 received by the John Deferrari Fund , 
a legacy given to the Trustees of the Public Liurary of 
the City of Boston (a corporation under Chapter 114 of 
the Acts of 1878) by the Viill of John Deferrari, v/ho 
died on April 29, 1950, (Suffolk Probate No. 352720), be 
and the same hereby is added to the principal of the John 
Deferrari Fund , the income of v/hich is to be added to 
principal in accordance v/ith the vote of the Trustees 
taken on May 4, 1951; 



Minutes of Meeting 
Corporation 
February 28, 1975 
P. 4 



and 
VOTED: 



and 



VOTED: 



and 
VOTED: 



and 



VOTED: 



that the sum of one thousand one hundred fifty-six 

dollars and eighty-seven cents ($1,155.37), which is 

this day funded as an addition to the John De-f' errar i 

Fund be invested through the GENERAL IliVLSir.cui ACCOUNT 

established by vote of the Board of Trustees on 

December 1, 1950; that for the purpose of enabling such 

investment, eight hundred fifty-seven units be, and the 

same hereby are, added to said GEHERAL IliyESTMEi^T ACCOUNT; 

and that the eiaht hundred fifty-seven additional units 

hereby added to"^the GEf^ERAL iriVESTI'.ENT ACCOUNT be, and 

the same hereby are, allocated to the Jo hn Deferrsri 

Fund on the basis of $1.35 per unit, which is hereby determined 

to be the present fair value per unit. 

that the sum of nine hundred seventy-tv/o dollars and 
one cent ($972.01), representing the income for 1974 
received by the Willian Addison Dv/i coins Fund , a 
legacy given to the Trustees of the Public Library 
of the City of Boston (a corporation under Chapter 114 
of the Acts of 1878) under Paragraph 18 of the Will of 
Mabel H. Dwiggins, who died on Septenber 25, 1958, in 
consideration of the fact that the Boston Public Library 
has designated a room in its rare books area as the 
William Addison Dwiggins Room, be and the same hereby is 
added to the principal of the William AJdison [ y./icgins^ 
Fund , the income of which is to be added to principai 
until otherwise ordered by the Board; 

that the sum of nine hundred seventy-two dollars and 
one cent ($972.01), which was this day funded as an 
addition to the Wi llia m Addison Dwicnins Fund be 
invested through the GEIiERAL I:IVEST:;ENT ACCOUNT established 
by vote of the Board on December 1, 1950; that for the 
purpose of enabling such investment seven hundred twenty 
units be, and the sa::',e herebv are, added to said GEMERAL 
INVESTMENT ACCOUMT, and that' the seven hundred twenty 
additional units hereby, added to the GENERAL INVESTMENT • 
ACCOUNT be, and the sam.e hereby are, allocated to the 
William Addison Dwinnins Fund on the basis of $1.35 per 
unit which is hereby determined to be the present fair 
value per unit." , • 



that the -sum of fifteen dollars and ninety-three cents 
($15.93), representing the incom.e for 1974 received by 
the Friedman Building Fund , as given to the Trustees of 
the Public Library of the City of Boston (a corporation 
under Chapter 114 of the Acts of 1878) under Article 21 
(G) of the Will of Lee M. Friedm.an, who died on August 7, 
1957, be and the same hereby is added to the principal 
of the FriedT^an Building Fun d, the income of which is to 
be added to prTncipal until otherwise ordered by the Board; 



Minutes of Meeting 
Corporation 
February 28, 1975 
P. 5 



and 
VOTED: 



and 



VOTED: 



and 
VOTED: 



and 



VOTED: 



that the sum of f1 
($15.93), v/hich is 
Friedman Buildino 



INVESTMEiNT ACCOUliT 
December 1 , 1950; 
investment tvelve 
to said GEflERAL III 
additional units h 
ACCOU:^ be, and th 
Friedman Cuildi no 



fteen dollars and ninety-three cents 
this day funded as an addition to the 
FiTid be invested through the GEilERAL 



established by vote of the Board on 
that for the purpose of enabling such 
units be, and the same hereby are, added 
VESTMEiiT ACCOUIiT, and that the twelve 
ereby added to the GENERAL IMVESTM.Ed'T 
G same hereby are, allocated to the 
F'jnd on the basis of $1.35 per unit, 



which is hereby Getennined to be the present fair value 
per unit. 



that the sum of two thousand one hundred seventy-nine 
dollars and forty-eight cents ($2,179.48), representing 
income for 1974 received by the Lee M. Friedmr-:n Fun d 
as residue given to the Trustees of the Public Library of 
the City of Boston (a corporation under Chapter 114 of 
the Acts of 1878) under Article 21 (I) of the Will of 
Lee M. Friedman, who died on August 7, 1957, (Suffolk 
Probate N'o. 393153), be and the same hereby is added to 
the principal of the L ee M. Friedman Fund of v/hich the 
income and/or principal is to be used as in the judgment 
of the Board is deem.ed advisable; 

that the sum of two thousand one hundred seventy-nine 
dollars and forty-eight cents (^2,179.43), which is 
this day funded as an addition to the Le e (•'. Friedrvm 
Fund be invested through the GENERAL iiTvESTilEIlT ACCOUNT 
established by votp of the Board of Trustees on 
December 1, 1950; that for the purpose of enabling such 
Investm.ent one thousand six hundred fourteen and on^-half 
units be, and the same hereby are, added to said GEh'ERAL 
INVESTMENT ACCOUNT, and that" the one thousand six hundred 
fourteen and one-half additional units hercbv added to the 
GENERAL INVESTMENT ACCCUI^T be, and the same hereby e.re, 
allocated to the Lee M. Friedman Fund on the basis of 
$1.35 per unit, v/hich is hereby oeiermined to be the 
present fair value per unit. 



that the sum of seven dollars and ninety-seven cents 
($7.97) representing income received for 1974 by the 
Lee M. Frie dman^^!r^ria1_^_Fund. a fund established by 
the Trustees or fne Public Library of the City of Boston 
(a corporation under Chapter 114 of the Acts of 1878) 
on March 4, 1958 through the gift of Samuel Stern in 
memory of Lee M. Friedman, be and the sam;e hereby is added 
to the principal of the Lee M. Frieoman f'erorial' Fund , 
of which the income is to te aaoea to princioal until 
otherwise ordered by the Board; 



Minutes of Meeting 
Corporation 
February 28, 1975 
P. 6 



and 
VOTED: 



and 



VOTED: 



and 
VOTED: 



and 



VOTED: 



that the sum of seven dollars and ninety-seven cents 
($7.97) which is this day funded as an addition to 
the Lee M. Frioc^ngnJj}roricJ_F-]nd be invested through 
the GENERAL Ii,VESTi:EM ACCGU;n~iIt5blished by vote of 
the Board of Trustees on December 1, 1950; that for 
the purpose of enabling such investr.ent six units be, 
and the sane hereby are, added to said GENERAL inVESTI'.ENT 
ACCOUNT; and that the six additional units hereby add^d to 
the GENERAL INVESTMENT ACCOUNT be, and the sane hereby are, 
allocated to the Lee M. Fri edn^?n Mer.orial Fund on the basis 
of $1.35 per unit, wnich is hereoy cetermined "to be the 
present fair value per unit. 



that the sum of one hundred thirty-five dollars and 
sixty-two cents ($135.62), representing one-quarter 
of the income for 1974 received by the Lee H. Fricdi^an 
Fund for nooks for the Rare Book DePortri'nt , a lei'acy 
given to the Trustees of ine Public Library of the 
City of Boston (a corporation under Chapter 114 of the 
Acts of 1878) under Article (H) (9) of the Will of Lee 
M. Friedm.an, who died on August 7, 1957, (Suffolk Probate 
Mo. 393153), be and the same hereoy is added to the 
principal of the Lee 



Fried'-^an F'jvd for Books for 



the Rare Book De partment, cnc-c'jarier of tne income of which 
is to be added to principal each year for fifteen years; 

that the sum of one hundred thirty-five dollars and 
sixty- two cents ($135.62), which is this day funded as 
an addition to the Lee I!. Friedman Pund for Eocks for 



the Ra re Book De nartm^rt , oe invesucc inrouan tne Gti;ER/\L 
INVESTMENT ACCOUNT, established by vote of the Board of 
Trustees on December 1, 1950; that for the purpose of * 
enabling such investment one hundred and one-half units 
be, and the sam.e hereby are, added to said GEflERAL 
INVESTMENT ACCOUNT; and that the one hundred and one-half 
additional units hereby added to the GENERAL INVESTMENT 
ACCOUNT be, and the sam.e hereby are, allocated to the 
Lee M . Frie dma n Fund for Prnks for t^q Rare Book nenartrent 
OIT the basi's"©? SI. 35 per unit, v.hicn is hereby cietermine d 
to be the present fair value per unit. 

that the sun of three thousand tv/o hundred forty-four 
dollars and forty-two cents ($3,244.42), representing 
income for 1974 received by the Dr. Samuel Abbott Grr-e n 
Memorial Fun d, a legacy given to the Trustees of the Public 
Library of the City of Boston (a corporation under Chapter 
114 of the Acts of 1878) by the Will of H. Sylvia A.H.G. 
Wilks v.'ho died on February 5, 1951, be, and the same hereby 
is added to the principal until otherwise ordered by the 
Board; 



Minutes of Meeting 
Corporation 
February 28, 1975 
P. 7 



and 
VOTED; 



and 



VOTED: 



and 
VOTED: 



and 



VOTED: 



that the sum of three thousand two hundred forty- four dollars 
and forty-two cents (^3,244.'C2) , v/hich was this day funded as 
an addition to the Dr. Saruel ^bb ott ''-r:-en I'pnnria l Fu nd 
be invested through tne GliIlRAL liiVEbir.u,! ACCOU:iTesl:aDlished 
by vote of the Board of Trustees on Decei.iber 1, 1950; that 
for the purpose of enaoling such invcstnent two thousand 
four hundred three and one-half units be, and the sar-e hereby 
are, added to said G:::ERAL INVESTMEiNT ACCOUilT; and that the 
two thousand four hundred three and cne-naTf additional units 
hereby added to the GENERAL INVESTi'IilT ACCOUrj be, and the 
same hereby are, allocated to the Dr. Sr.nuel Abbott Green 
Memorial Fund on the basis of $1.35 per unit, which is nereby 
determined to be the present fair value per unit. 

that the sum of seven hundred seventy-three dollars and 
thirty cents ($773.30), representing the incop;e for 1974 
received by the Dr. Sai/'iel Abbott Greon P u blications Fund , 
a fund established by i:ie Trus-CL'C-s of the Puolic Library 
of the City of Boston (a corporation under Chapter 114 of 
the Acts of 1878) on January ZO, 1957, be and the same 
hereby is added to the principal of the Dr. Sa m uel Abbott 
Green Publ ication s Fund, the incoi^e of wnicii is cO ue acaed 
to principal, which is to be used for Library publications 
purposes as shall be certified by the Director from time 
to time; 

that the sum of seven hundred seventy-three dollars and 
thirty cents ($773.30), which this day is funded as an 
addition to the Dr . Sar/jcl Abb ott Gre ^n Publications Fund 
be invested through the GEiiERAL LWESYMEIh ACCOUi;T 
established bv vote of the Board on Decerber 1, 1950; 
that for the purpose of enabling such investment five 
hundred seventy-three units be, and the same hereby are 
added to said 6EiiER/\L LNVESTI'EhT ACCOUuT; and that the 
five hundred seventy-three additional units hereby added 
to the GEIIERAL Ii;VESTr.E:;T ACCOUNT be, and the same hereby 
are, allocated to the D r. Sanvjel - b bott Gr een P ublicc tions 
Fund on the basis of $1.35 per unit, which. is nereoy 
determined to be the present fair value per unit. 



that the sum of one hundred thirty-nine dollars and 
sixty-three cents ($139.63), reoresentinn the income for 1974 
received by the Arthur V I. Heintzolr' ?in Memorial Fund, 
tendered by fellow work'ers ana fn encs of the lace 
Arthur Vi. Heintzelman, Keeper of Prints, to the Trustees 
of the Public Library of the City of Boston (a corporation 
under Chapter 114 of the Acts of 1878) be and the same 
hereby is added to the principal of the Artnur V!. Hp-intzelman 
Memorial Fund to be held and invested until otherwise 
ordered by the Board; 



Minutes of Meeting 
Corporation 
February 28, 1975 
P. 8 



and 
VOTED: 



and 



VOTED: 



and 
VOTED: 



and 



that the sum of one hundred thirty-nine dollars and 
sixty-three cents (SI 39.63), which was this day funded 
as an addition to the Art hur W. M e intz olr^n 'lei^oriol 
Fund be invested thi^oucn the bL:.:;r^\L 'i;:VEST;:LiiT ACCUUMT ■ 
established by vote of the Board on Decenber 1, 1950; 
that for the purpose of enabling such invostnant one 
hundred three and one-half units be, and the same hereby 
are, added to said GEiiERAL i;iVE5T;'E:iT ACCOUNT, and that 
the one hundred three and one-half additional units 
hereby are, allocated to the Arthur W . f'eintzelr^n I'e'^^orial 
Fund on the basis of $1.35 per urni '..nicn is nereuy 
determined to be the present fair value per unit. 



that the sum of twenty dollars and thirty-nine cents 
($20.39), representing incore for 1974 received by 
the Shakespeare-Enerson Fun:.! , a fund established by the 
Trustees of tne Pujiic Library of the City cf Boston 
(a corporation under Chapter 114 of the Acts of 1878) 
on December 12, 1969, be and the sar.e hereby is added to 
the principal of the S h a \: e $ o .3 a re - ir ^-: r s on F u n d , the income 
of v/hich is to be added to princip:;! 'jivci 1 tr.e year 2052- 
the 200th Anniversary of the founding cf the Library; 

that the sum of twenty dollars and thirty-nine cents 
($20.39), v.'hich is this day funded as an 'ddition • 
the Shakes noc^ re - u 'o r s n Fu nd be invested through t^ 
GENERAL liiVESTI^LHi r£CCU;;T, established by vote of tae 
Board on December 1, 1950; that for the purpose of 
enabling such investn-.ent fifteen units be, and the 
same hereby are, added to the -ENERAL inVESTIiENT ACCOUI^T, 
and that the fifteen additional units hereby are allocated 
to the Shakes t'.eare-Er err. on Fi'p.n on the basis of $1.35 
per unit, which is oetermined to be tne present fair 
value per unit." 



VOTED: that the sum of seven hundred tv/enty-seven dollars and 
nineteen cents ($727.19), representinq incoira for 1974 
received by the Helen 0. St crrc./ Fund, which is comprised 
of gifts to the Trus'iiees oT the Fuolic Library of the City 
of Boston (a corporation under Chapt:er 114 of the Acts of 
1878) under previsions of Article Eight of the Will of Helen 
0. Storrow, who died liovenber 10, 1944 and which were 
accepted by the Board of Trustees on October 5', 1945, 
. October 4, 1946, September 4, 1947, July 21, 1948, July 1, 
1949, July 11, 1950, be, and the same hereby is, added to 
the principal until otherwise ordered by the Boa?^d; 



Minutes of Meeting 
Corporation 
February 28, 1975 
P. 9 



and 
VOTED: 



and 



VOTED: 



that the sun of seve 
nineteen cents (S727 
addition to the Heje 
the 6EMERAL INVESl.T:: 
the Board of Trustee 
purpose of enabling 
eight and one-half u 
to said GENERAL INVE 
hundred thirty-eicjht 
added' to the GENERAL 
hereby are, allocate 
basis of $1 .35 per u 
the present fair val 



n hundred tv.'enty-seven dollars and 
.19) which is this day funded as an 
n 0. Storrcv/ Fund be invested through 
l.i ACCGu.'iT estuDiished by vote of 
s on December 1, 1950; that for the 
such investment five hundred thirty- 
nits be, and the same hereby are, added 
ST::ENT ACCOUIIT, and that the five 
and one-half additional units hereby 

INVESTMENT ACCOUNT be, and" th- sane 
d to the f' elp'n 0. Storrov/ Fund on the 
nit, whicn is hereby determined to be 
ue per unit. 



that the sum of thirty-one dollars and fifty cents 
($31.50), representing one-half of the income for 
1974 received by T he Wedov.ood Club 2F.th An n iversar y 
Fund in Mer ory of" Mrs. iVircus m. Ccoiidc^g, a gift to 
the Trustees of tne Public Library of the City of Boston 
(a corporation under Chapter 114 of the Acts of 1878), be 
and the same hereby is added to the principal of The_ 
Wednewood Club 25th Anniversary Fund in ?•': r, o ry cfij^s . 



Marcus A. Coo'liri.:e, 



the 



mccrvj uivjrcoT to oe appiiea 



f^ay 



25, 



as set forth in an instrument of gift dated 

and subject to the terms, agreer.ents, and conditions 

set forth in said instrument of gift; 



1958, 



and 
VOTED: 



that the sum of thirty-one dollars and fifty cents 
($31.50), which is this day funded as an addition to 
The Wedqe wood Club 25th Arinive rrrrv Fun d in i-^emor y of 
Mrs. Marcus A. Ccoiidr? oe invested tnrougn tne GlNcRAL 
IliVESTfitNT ;rcCCUNT established by vote of the Board 
of Trustees on Decem.ber 1, 1950; that for the purpose 
of enabling such investmsnt twenty-three and one-half 
units be, and the sa'^e herebv are, added to said GENERAL 
INVESTMENT ACCOUNT, and that the twenty-three and one- 
half additional units hereby added to the GE^IERAL IN'VEST 
MENT ACCOUNT be, and the sane hereby are, allocated to 
The_Hodcv/ood Cl ub 25th Anniyorsarv f^'ind in ^V-morv of 'Vs . 
Marcus A. Coolidce on the basis of St. 3b per umr, wnich is 



hereby determined to be the present fair value per unit. 

The Director reported that it had been necessary to purchase a few 
additional pieces of furniture for use at the new Inspection and Informa- 
tion Desk 1n the front lobby. On motion duly made and seconded. It was 



Minutes of Meeting 
Corporation 
February 28, 1975 
P. 10 



VOTED; 



and 
VOTED 



that the Director be, and hereby is, authorized to 
expend from the Centennial Fund an amount not to 
exceed the sum of t\/o nundred seven dollars ($207.00) 
for two counter chairs for inspection desks in the 
front lobby of the General Library; 

that the Collector-Treasurer be, and hereby is, 
authorized to withdraw from the holdinqs of the 
Centennial F und in the GENERAL INVESTKEMT ACCOUNT 
units in moneiary value not to exceed the sum of 
two hundred seven dollars (S207.00) upon presenta- 
tion by the Director of authorization to make pay- 
ment for two counter chairs for inspection desks in 
the front lobby of the General Library. 



The Director distributed copies of the Mayor's recommendations for the 
Fiscal 1976 budget. The recommendations included some substantial cuts. Along 
with this he submitted a letter analyzing the Mayor's proposed budget. Overall 
the Director acknowledged that the budget recommended by the Mayor still rep- 
resents an excellent level of support for the Library and would maintain 
Boston in a position of leadership among major urban cities. Tne cuts in 
the personnel account, while severe, were still comparable to the cuts in tne 
present year's budget and therefore would not mean any radical change in per- 
sonnel. The cuts in the 29 Account and the 49 Account would affect the 
Library's overall program for improving its bibliographic control services 
and the implementing of the new book cataloging system. 

The Director reported tnat the opening of the Bicentennial Literary 
Boston Program was scheduled for the evening of April 16. In view of the fact 
that a large attendance v/as anticipated tor this evening the Director recom- 
mended that the Library be closed early that evening so that the attendance to 
the MacLeish program could be better controlled. Following a discussion it 
was agreed that the Library should be closed at 6:00 p.m. that evening. This 
program will be followed by a reception. 



The Director reported that a 
Jones' book Many Voices of Boston 
ship of the Boston Public Library 
felt this would be a useful thing 
to purchase 2,5u0 copies at a cost 
in the Library's new sales area du 
reference to the Bicentennial the 
on Boston and Borton neighborhoods 
branch libraries now have plans to 
flow method. 



special paperback edition of Hov/ard Mumford 
had been proposed under the joint sponsor- 
and Boston 200. The Director said that he 
to do and recommended that the Library agree 
of $b,000.00. ihis paperback would be sold 
ring the Bicentennial period. Also with 
Director said that many of the books written 
had long been out of print. Many of the 
reproduce a number of these using the copy- 



A program of lectures by leading Irish scholars has been proposed for 
the Library during the period March 10 - 23, 1975. The Director said that 
this program would be helpful in building up the support of the library com- 
munity for the Library's Irish collection. He asked the approval of the Board 
to use unrestricted trust funds up to $200. OU per program. Following dis- 
cussion, on motion duly made and seconded, it was 



Minutes of Meeting 
Corporation 
February 28, 1975 
P . 1 1 



VOTED: that an amount not to exceed $2,500.u0 be used for the 
purpose of supporting the Irish Fortnight lecture 
series to be paid out of unrestricted trust funds. 

The Director reported that he had received a note on the appointment of 
the executors of the Samuel Chamberlain will. It would appear that the Library 
has been bequeathed a large number of Mr. Chamberlain's prints. 

Following the receipt of a letter from a Boston Public Library Women for 
Action group, a meeting was held with Mr. Buford Kaigier and Ms. Carol Chand- 
ler from the Mayor's Office. Mr. Kaigier indicated that he was considering 
setting up a committee for the purpose of monitoring affirmative action In 
the Library. There has been no further progress on the complaint filed by 
Helen Maniadis with the Massachusetts Commission Against Discrimination. The 
Director pointed out that M.C.A.D. had earlier issued a finding in favor of 
Mrs. Maniadis. 

Dissolved at 4:35 p.m. 



Clerk 





Please read, initial below, 
and return to the Clerk 



ft^^FX/^W 



CM 
CM 
O 

ui 

CO 

c 

s 

♦J 

0) 
Q> 

O 

CO 
0> 
CO 





May 1 6 - »75 



For . 
from: 



Liam Kelly - Library 
caren bohan for srr 



10 

.S 

§ 

a 

E 



(0 

•0 

t 

CO 



RE: the Minutes enclosed — 
Page 3 - second last 
paragraph. 

Actually, Temple Israel had 
published under their heading 
of Wedding Anniversaries that 
Esther and Sidney Rabb had 
celebrated their 55th wedding 
anniversary . . (rather than 
had published an article on 
Mr. Rabb). 

Will you please straighten it out with 
just a casual comnnent at the next 
meeting. This is what Mr. Rabb said, 

"I hate to have anything be a matter of 
record that is not a fact." 

Thanks . 



ebb 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, April 4, 1975 



A regular meeting of the Trustees as a Corporation was held In the 
Trustees Room at 3:45 p.m. 

Present: Messrs Murray. Parker, Rabb and Mrs. White, Trustees. 

were T^ "^"^""^^^ °^ ^^^ regular meeting of January i^4, 1975, as presented, 

Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: • ccumy uj tne 

On 14 March 1975 
For the General Tn vpc^tmpnf Account: 



VOTED: 



and 



that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 

of the Public Library of the City of Boston to 

take the fonowing action in respect to the 
GENERAL INVESTKEMT ACCOUNT: 

To Sell: 



1,000 shs. 

5,000 shs. 
2,100 shs. 

To Purchase: 



1,000 shs. First Chicago Corp 
500 shs. Aluminum Co. of America 

$75,000. Dallas Pov/er & Liaht 

1st Mortgage 3.875 3/1/05 
900 shs. Scudder Managed Reserves 



Consolidated Foods Conv. 








preferred 


4.50 


limit 


5? 


Rank Organization ADR A 


.15 


limit 


3 


G. D. Searle 


.46 


limit 


18 



.90 limit 21 
1.34 limit 37 



7.20 



limit 102 



VOTED: that the Secretary of CoTjnittces be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote. 

For^the John Deferrari Indenture of Tn,.t n.toH December 13 . 



"VOTED: 



that the Collector-Treasurer be, and horebv is 
authorized and directed en ^"►'^-If nf "^, t !' 
of the Public LiHrcr' r-- "h-'r1i ■ « ^" ^''"stees 
take the follo.SnS^I^, ,t 1^4- ^^l,'" ^° 
OO™ DgERHARI I.DEIiTURE OF T.UStIaTED Je^E.SER 



Form No. 1046F— 1 1 /74 



Minutes of Meeting 
Corporation 
April 4, 1975 
P,' 2 



and 
VOTED: 



To Sell : 

500 shs. 

TOO shs. 

3,000 shs. 

900 ^hs. 

58 shs. 

To Purchase : 

700 shs, 
2,900 shs. 
$25,000. 



ConsolidatGd Foods conv. 

pfd, 4.50 

Minnesota rining & Mfg. 1.25 

Rank Organization ADR A .15 

G. D. Searle .46 

IBM 6.00 



Panhandle Eastern Pipeline 2.00 
Scudder f-'anaged Reserves 7,2% 
Dallas Pov.er & Licht 1st 
Mtge. 8 7/8s-3/l/G5 



limit 52 

limit 50 

limit 3 

limit 18 

limit 200 



limit 35 



limit 102 



that the Secretary of Conrr.ittees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote," 



Declaration of a period of Amnesty : 

VOTED: that the period April 16 - May 31, 1975 shall be de- 
clared a period of Amnesty, during which time all over- 
due materials may be returned to the Library free from 
fines. 

Additions to Funds already established in the General Investment Account 
were approved as follows: 



Date of Acceptance 
by the Director 

6 March 1975 
24 March 19/5 



Fund 

John M. Carroll Fund 
John M. Carroll Fund 



Amount 

$35.00 
$45.00 



The Director reported that the stone plaque had been Installed above the 
door of the Charlotte Cushman Room in the McKim building. The bill for this 
work was $610.00, which he said would be paid from the Charlotte Cushman Fund. 

The Director said that the cost of the refreshments on the occasion of 
the Dwiggins Lecture was $226.15 and requested a vote authorizing payment of 
same from the William Addison Dwiggins Fund. On motion duly made and seconded. 
It was 

VOTED: that the Trustees do hereby authorize an expenditure 
from the principal and/or income of the William Addi- 
son Dwiggins Fund of a sum not to exceed two hundred 
twenty-six aol lars and fifteen cents ($226.15) for 
refreshments at the Dwiggins Lecture; 



Minutes of Meeting 
Corporation 
April 4, 1975 
P,' 3 



VOTED: that the Collector-Treasurer be and hereby is. authori- 
zed to withdraw from the holdings of the William Addi- 
s on Dwiqqins Fund i n the GENERAL INVESTMENT ACCOUNT 
units in monetary "value not to exceed the sum ot two 
hundred twenty-six dollars and fifteen cents iS226.15) 
upon presentation by the Director of authorization to 
make payment for refreshm.ents at the Dwiggms Lecture. 

The Director reported that it was necessary to have authorization to spend 
an additional $5,000.00 from the Lee M. Friedman Fund for tne purpose of paying 
for expenses in the Music Americana program. On motion duly made and seconded, 

1t was . ^ ^ A 

VOTED: that the Director be and hereby is authorized to expend 
an additional amount up to five thousand do lars^(^^^^^^ 
from the Lee M. Friedman Fund in the GENERAL INVESTMENT 
ACCOUNT for miscellaneous expenses in connection with tne 
Music Americana Program, which expenditure is to oe re- 
funded to the Lee M. Friedman Fund upon receipt ot federal 
funds, the above allocation to De in addition to the use 
of income and/or principal for miscellaneous expenses in- 
curred in connection with the Music Americana Program; 

that the Collector-Treasurer be and hereby is authorized 
to withdraw from the holdings of the Lee M. Friedman Fund 
in the GENERAL INVESTMENT ACCOUNT u-its not to exceed 
the sum of five thousand dollars ($5,000. j upon presenta- 
tion by the Director of authorization to make payment for 
miscellaneous expenses incurred in connection with tne 
Music Americana Program. 

Mr. Rabb reported that Temple Israel had published an article on Mr. 
Rabb and subsequently some of his friends had submitted checks in his honor 
to some of the institutions that ne is associated with. Some of these had 
been sent to the Library and it was at this tim.e that the Director proposed 
to establish a fund in honor of Esther and Sidney Rabb. On motion duly made 
and seconded, it was 

VOTED: that the sum of one hundred thirty-five dollars (5135.00) 
tendered at tnis meeting of the Board by friends of Esther 
and Sidney Rabb to the Trustees of the Public Library of 
the City of Boston (a corporation under Chapter 114 of 
the Acts of 1878) be and the same hereby is accepted and 
funded as the Esther and Sidney Rabb Fund , the inccne to 
be added to principal, until otherwise ordered by the 
Board; 



and 
VOTED: 



Minutes of Meeting 
Corporation 
April 4, 1975 
P, 4 



and 
VOTED: 



that the sum of one hundred thirty-five dollars ($135.00) 
which was this day funded as the Esther and Sidney Rabb 
Fund be invested through the GEMEM INVESTMENT ACCGUTTl 
established by vote of the Board on December 1, 1950; that 
for the purpose of enabling such investment one hundred 
units be, and the same hereby are, added to said GEflERAL 
INVESTMENT ACCOUNT; and that the one hundred additional 
units hereby added to the GENERAL INVESTMENT ACCOUNT be, 
and the same hereby are, allocated to the Esther and 
Sidney Rabb Fund on the basis of $1.35 per unit, which is 
hereby determined to be the present fair value per unit. 



and 
VOTED: 



A discussion followed during which the Trustees expressed their gratitude to 
the friends of Mr. Rabb. 

The Director reported that the skyhook had been installed in the Great 
Hall of tne General Library and that it was now necessary to pay for the cost, 
which was $5,U00.00. On motion duly made and seconded, it was 

VOTED: that the Director be, and hereby is, authorized to 
expend from the Centennial Fund an amount not to 
exceed the sum of five thousand dollars ($5,000.00) 
for furnishing and installing balcony maintenance 
platform; 

that the Collector-Treasurer be, and hereby is, autho- 
rized to withdraw from the holdings of the Centennial 
Fund in the GENERAL INVESTMENT ACCOUNT units in mone- 
tary value not to exceed the sum of five thousand 
dollars ($5,000.00) upon presentation by the Director 
of authorization to make payment for furnishing and 
installing a balcony lighting maintenance platform. 

A report has been received certifying that the Liorary has once again 
qualified for State Aid in the amount of $240,401.63. 

It was recalled that several years back lights had been installed on the 
front of the McKim building and these have been turned off since the energy 
crisis last year. A request has now been received from the Back Bay Associa- 
tion asking that these lights be turned on for the Bicentennial period. The 
Director recommended that this be done and in the ensuing discussion it was 
agreed that this would be proper. In addition, a request has been received 
from Boston 200 asking that banners especially designed for the Bicentennial 
be hung from the flag poles on the front of the McKim building. It was agreed 
that this would be appropriate except on those occasions when the Boston and 
state flags should be hanging from the building. 

The Clerk reported that Mr. John Benson has proposed carving the names 
of all of the Library Trustees to date on two panels in the Trustees Room. 
The cost to get this work done would be approximately $8,5U0.00. In the dis- 
cussion that ensued it was pointed out that in order to get the work done 
the panels would have to be removed and taken to Nev/port where the work would 
be done in The John Stevens Shop. Since it had been anticipated that the 
Trustees of tne Library would be memorialized with a plaque of some kind in 



Minutes of Meeting 
Corporation 
April 4, 1975 
P, 5 



the Trustees Room upon completion of the building, the Trustees felt that 
this work should now De executed. In response to a question it was stated 
that Mr. Benson had considered all of the possible alternatives for this kind 
of memorial and he felt that tne most tasteful way to accomplish this was via 
carving in the wood itself rather than hanging plaques or affixing any kind 
of attachment on the v^alls. As a next step Mr. Benson will be asked to submit 
a detailed drawing of the work he proposes to execute. 

The Director showed to the irustees tne final drawings of tne Literary 
Boston exnibits as tney will be installed in the Library in the coming weeks. 
While the Trustees expressed some apprenension about the size of the major 
exhibit 1t was agreed that it was a useful thing to cooperate with Boston 
2u0. The Director also showed the Trustees the proposed broadside containing 
the new poem commissioned by the Mayor for the Bicentennial. Tne title of 
the new poem is "Night Watch in the City of Boston." 

The Director reported tnat the first volume of the General Library cata- 
log had been produced and submitted for the Library's review. The Director 
noted that there were some questions regarding quality control, but he noted 
that these could be resolved so that the production and publication could 
get underway. The Bromsen Lecture booklet is being printed and should be 
ready before the next lecture which is scheduled to take place on Saturday 
evening. May 3. The Director passed around a copy of the fifth edition of the 
Film Catalog which has been produced via computer. This will be ready for 
publication within the next few weeks. 

The Union List of Serials (currently Received) of the Greater Boston Con- 
sortium of Academic and Research Libraries is almost completed and it is planned 
to have a meeting on May 12 with the provosts and deans from all of the parti- 
cipating institutions. The Director suggested tnat it would be appropriate 
if the President and Vice President could attend on that occasion. The meeting 
is scheduled for the Trustees Room at 6:00 p.m. and this will be followed by 
dinner at the St. Botolph Club at 7:00 p.m. As a follow-up to the availability 
of the Union List of Serials it is planned to submit a grant requesting LSCA 
Title III funds to set up a TWX Network amongst the Consortium libraries. 

Tne Director reported that the Examining Committee met one week ago and 
since that time they have had an Ad Hoc Committee meeting for the purpose of 
re-evaluating the activities of the three established committees. The Bi- 
centennial Committee has been worKing with Boston 200 on reproducing certain 
Boston bocks long out-of-print. The Committee on Branches (principally three 
people) visited eighteen brancn libraries and they have submitted a report on 
their findings. The activities of the Resources Committee have resulted in 
some significant gifts of material to the Library, amongst these are the film 
archives of WHDH television and a major collection of opera recordings and 
prints. Tne latter is a most distinguished collection and would be considered 
a major acquisition. At the last Ad Hoc meeting consideration was given to 
future directions. The question v/as considered as to whether it v/ould be 
useful to expand the number of subcommittees to six, the additional sub- 
committees to study the Kirstein problem, the problem of publicity and tne 
matter of library buildings. Another question was whether or not it would be 
desirable to set up a Personnel Committee. The Director pointed out that 
the responsibility tor the Examining Committee belongs under statute to the 
Trustees. The Trustees were represented at this last meeting by the President. 



Minutes of Meeting 
Corporation 
April 4, 1975 
?: 6 



Mr. Rabb raised the question concerning the request that Mr. David O'Keefe, 
an ex-employee, be appointed to the Examining Committee. In the subsequent 
discussion it was again emphasized that ex-employees have never been ap- 
pointed to this Board and there was general agreement that this was a sound 
policy. 

Dissolved at 5:00 p.m. 



Clerk 





Please read, inttial below, 
and return to the Clerk 



J ,f ,e 



TlilUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, May 5, 1975 



year. 



The annual meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 3:50 p.m. 

Present: Messrs Maher, Murray, Parker and Mrs. White, Trustees. 

The President, Monsignor Murray, in the chair. 

The Corporation proceeded to elect viva voce its officers for the ensuing 

First Vote for President 

Mr. Maher voted for Augustin H. Parker, Monsignor Hurray voted for Augustin 
H. Parker, Mr. Parker voted present, and Mrs. VJhite voted for Au-^ustin H. 
Parker; and Augustin H. Parker was declared elected President. 

First Vote for Vice President 

Mr. Maher voted for Patricia H. White, Monsignor Murray voted for ?r:tricia 
H. White, Mr. Parker voted for Patricia H. White, and Mrs. White voted 
present; and Patricia H. White was declared elected Vice President. 

Fi rst Vote for Cle rk 

Mr. Maher voted for Liam M. Kelly, Monsignor Murrey voted for Liam M. 
Kelly, Mr. Parker voted for l.iam M. Kelly, and Mrs. ^ White voted for 
Liam M. Kelly; and Liam M. Kelly was declared elected Clerk. 

First Vote for Clerk Pro Tern 

Mr. Maher voted for Philip J. McNiff, Mcnsionor Murray ^/oted for Philip 
J. McNiff, Mr. Parke» voted for Philip J, McNiff, and Mrs. White votPd 
for Philip J. McNiff; and Philip J. McNiff was declared elected Clerk Pro 
Tern. 

On motion duly made and seconded, it was thereupon 

VOTED: that any member of the Corporation be and hereby is 

authorized to sign on behalf of the Corporation bills, 
special drafts, and payrolls of the Library. 

VOTED: that, until the next annual meeting the President, or Vice 
President, or in the inability of either, any member of the 
Corporation, and by delegation the Director, or the Clerk of 
the Corporation be and he hereby is authorized to sign any and 
all contracts voted to he made by the Board in the name and 
•behalf of the Corporation and any and all communications in con- 
nection with the award of contracts so voted or rcccnmcnded to 
be so voted and to authorize payments under contracts so voted. 



and 



Form No. 1046F— 11/74 



Minutes of Annual Meeting 
Corporation 
May, 5, 1975 
P. 2 



and 



VOTED: 



and 
VOTED: 



S'LnI?nr!'r^'"* ^' '"^ ^""^'^^ ^* ^ authorized and empowered 

mee n'g sa d Fi-nL^%'rr^*'Il' '? ''''' ''''' ''' next Annual 
meeting, sai a Unance Coinmttee to consist of nnt locc fh=n :. 

that the Finance Committee, being made ud it<;plf nf n.* i 

repreLnt:?L°o'f "?.Vc a i ''f^ ?^?::.\:," ^rf^-S - 
purchase, investment, and reinvestment n-i.^ch *^?J"le, 

any other holdings belonging'trthTcorJira^ion; '"''''^"' '"' 

tJaS IVolmlf lrillTtL''T "^^^"P ^-t^^^f °f not less 
act by vo?e of noriI™fh.n ^h''^ '"^ .^'""^'^^ ^^ empowered to 
representation n? fhf L ^" three members in agreement in 

tance ofbe ues?I and S^ftr^hl^l " I'' '"'.'''' "' ''^^ ^«^P- 

s;pV\\t:"--°--" 

The President then appointed Messrs Maher, Murray, Parker. Rabb and Mrs 
White as members of the Finance Committee for the ensuing year, with Mr. Parker 
as Lnairman. 

On motion duly made and seconded, it was 



and 
VOTED: 



VOTED: 



and 

VOTED: 



that, until the next annual meeting, by delegation of the Trustees 
of the Public Library of the City of Boston, the Director, and 
Librarian, or the Clerk of the Corporation, be and hereby is 
authorized to accept on behalf of the Trustees gifts, payments 
made in recognition for special services rendered and pdymeriLb 
received for publications and prints executed under Library sponsor' 
ship which in amount are not m.ore than two thousand five hundred 
dollars ($2,500.) and, in connection with the acceptance of same, 
to endorse on behalf of the Trustees checks so received, said 
amounts to be reported to the Board at the next annual meetir.g; 



that the Collector-Treasurer be and hereby is directed 
in a savings bank to be designated by the Director, and 
or by the Clerk of the Corporation, those gifts to the 
of the Public Library of the City of Boston in amounts 
hundred dollars ($500.) or more, but not exceeding two 
five hundred dollars ($2,500.), which have been accepte 
Director, and Librarian, or said Clerk of the Corporati 
delegation of the Trustees of the Public Library of the 
Boston, said action to be reported to the Board at the 
n^eting,* 



to deposit 
Librarian, 

Trustees 

of five 

thousand 

d by said 

on by 
City of * 

next annual 



Minutes of Annual Meeting 
Corporation 
Ma^ 5, 1975 
P. 3 



The Director made his annual report of acceptance of gifts, payirients made 
in recognition for special services rendered, and payments received for publica- 
tions and prints executed under Library sponsorship and accepted on oehalf of 
the Trustees since the last annual meeting as follows: 



GIFTS 



Date of Acceptance 
by the Director 

9 May 1974 

18 June 1974 
14 August 1974 
23 August 1974 

9 September 1974 

21 October 1974 

22 October 1974 

23 October 1974 

8 November 1974 
11 November 1974 

22 November 1974 

13 December 197^ 

19 December 1974 

19 December 1974 
31 December 1974 
7 January 1975 

23 January 1975 
23 January 1975 
23 January 1975 
29 January 1975 

20 February 1975 
7 March 1975 

19 March 1975 

n April 1975 

14 April 1975 
25 April 1975 

29 April 1975 
29 April 1975 



Donor 



Joseph Weinrebe (General Trust Fund) 
Bruce A. Beal (General Trust Fund) 
Esther R. Feer (Gifts for Current Use) 
Pearl J. Rubin (Gifts for Current Use) 
Esther R. Feer (Gifts for Current Use) 
The Stephen 8t Sybil Stone Foundation (Print 

Department General Fund) 
Merwin Memorial Free Clinic for Animals 

(Gifts for Current Use) 
Attorney General Quinn's Office (Gifts 

for Current Use) 
Mr. and Mrs. Fred Came (Gifts for Current Use) 
Esther R. Feer (Gifts for Current Use) 
Barbara K. Cliff (Gifts for Current Use) 
Bruce Hov/e (Print Department General Fund) 
Pearl J. Rubin (Gifts for Current Use) 
Saul Rubin (Gifts for Current Use) 
Bruce A. Beal (Gifts for Current Use) 
Globe Newspaper Company (General Trust Fund) 
Herbert Fields (Print Department General Fund) 
Alice Sayre (Gifts for Current Use) 
Bessie S. Rubin (Gifts for Current Use) 
Enid L. Beal (Gifts for Current Use) 
Thomas J. Manning Memorial Fund 
New England Round Table of Children's Librarians 

(General Trust Fund) 
Mr. and Mrs. Joseph C. V.'elsberg (General 

Trust Fund) 

Estelle R. Brettman (General Trust Fund) 
Esther R, Feer (Gifts for Current Use) 
The Irish Ainerican Heritage Society (General 

Trust Fund) 

Pauline C. Tressilian (General Trust Fund) 
Catherine MacDonald Fund (General Trust Fund) 



Amount 

$100.00 

50.00 

550.00 

100.00 

300.00 

500.00 

400.00 

23.00 
10.00 

200.00 
16.90 

300.00 

150.00 

$ 50.00 

50.00 

33.50 

100.00 
25.00 
25.00 
11.96 

556.92 

400.00 

10.00 

25.00 

250.00 

250.00 

5.00 

.332.52 



PUBLICATIONS FUND 

PAYMENTS mnWU IN RECOGNITION FOR SPECIAL 

SERVICES RENDERED 



Amount 



$989.20 



Minutes of Annual Meeting 
Corporation 
May 5, 1975 
P/ 4 



P UBLICATIONS FUND 

PAYMENTS RECEIVED FOR PUBLICATIONS AND PRINTS 

EXECUTED UNDER LIBRARY SPONSORSHIP 



Publication 



Amount 



American Audience for Art 

American Literary Manuscripts 

American Posters of the Nineties 

Art and Education 

Black Profiles 

Blood in the Streets 

Books Written by Children 

Boston Massacre 

Boston Public Library Quarterly 

Centennial History 

Christmas cards 

Congress and Executive 

William Addison Dwiggins booklet 

East Meets West 

Education in the Graphic Arts 

Galatea Collection 

A Gothic Vision 

Illingworth on Target 

Idea Sourcebook for Young Adult Readers 

David Claypool Johnston 

NOVA 

Old North Church - print 

Pilgrim Fathers 

Pl^inouth Fathers 

Print Collecting Today 

Public Interest and the Right to Know 

Robert Salmon: Painter of Ship and Shore 

Ships and the Sea 

Sparks 

Twelve Mayors of Boston 

Washington Letter 

What is a City 

Thomas VJaterman Vlood 

Working Drawings 



$ 



TOTAL 



15.00 
62.00 
266.95 
15.00 
5.10 
15.00 
2.50 
19.00 
1.00 
48.80 
3.55 
6.00 
3.25 
3.00 
12.00 
12.00 
43.00 
2.00 
1,011.81 
16.00 
646.50 
18.00 
1.95 
10.20 
17.40 
36.00 
32.00 
4.00 
1.00 
1.00 
6.60 
102.00 
7.80 
7.50 



$2,454.91 



$ 



D R. SAMUEL ABBOTT GREEN PUBLICATIONS F UND 
PAYMENTS RECEIVED FOR PUBLICATIONS ANET PRINTS 
EXECUTED UNDER LIBRARY SPONSORSHIP 



Publication 



Afro-American Artists Bio-bibliographical Directory 

Catalog of the Music Collection 

Children's Catalog 

Film Catalog 

Foreign Language Catalog 

The Lithographs of Stow Wengenroth 



Amount 

$8,738.44 

2,000.00 

960.00 

1,836.20 

80.00 

1,466.50 



TOTAL 



$15,081.14 



Minutes of Annual Meeting 
Corporation 
May 5, 1975 
P. 5 



The President stated that membership on Standing Committees for the ensuinq 
year should be as follows: 

BUILDINGS 

Msgr. Murray, Chairman 
Mr. Maher 
Mr. Parker 
Mr. Rabb 
Mrs. White 

Jhe President then appointed Liam M. Kelly as Secretary of Committees and 
Philip J. McNiff as Secretary of Committees Pro Tem to serve until the next annual 
meeting. 

The Director announced that the annual program honoring the twenty-five 
year staff members will be held on May 23. 

Dissolved at 4:15 p.m. 




Clerk 




Please read, initial below and 
return to the Clerk 



Qk!. 



uy 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, June 13, 1975 



Trnctirii!nf Tt^ln^ ""^ ^^^ Trustees as a Corporation was held in the 
irustees Room at 3:40 p.m. 

Present: Messrs Maher, Murray, Parker, Rabb and Mrs. White, Trustees. 
The President, Mr. Parker, in the chair. 

.».»J^! Director reported that in response to public bidding six bids were 
received for the maintenance and servicing of elevators throughout the Library 

hinl^'!!./Tol"iol^'' Tu"'?!? ^^^''- ^^^ ^''^^ ""^"ged from a low of $6,540 to a 
high of $20,280. The Director then asked Mr. John Doherty to discuss the 
bidding. Mr. Doherty noted that the Library's elevators are presently and 

Kn^inf T"''-^ ^{ l^^J^'^ ^^^"'*°'' ^'""^^"y ^^""ce the opening of the new 
rnnl?H«^;H ttil ^^^^ *k? """^r °f ^he present contract was $12,700 and he 
nr«clnt MHH- L-"??"^''^^ '''''" ^°'" ^^^ ""''^ involved. However, in the 
present bidding Otis Elevator Company's bid was $16,080, the third highest 
bid. The low bid was received from Robert L. Buchanan Elevator Co., Inc., 
Subsequent to the receipt of bids. Mr. Doherty said that he had invited re- 
presentatives of the three lowest bidders to discuss their bids with him 
During these discussions Mr. Buchanan suggested that the reason why he could 
bid such a low price was attributable to the fact that he himself took res- 
ponsibility for most of his office work and therefore had a very low overhead. 
Mr Doherty pointed out that he had been able to find very little background 
information on Buchanan Elevator Co. There was no financial data available 
through the usual sources, i.e. Dun and Bradstreet. Of the four service 

«!lh?, L**^ "^"•^''.''^ ^l; Buchanan, two of these are extremely small contracts, 
each worth approximately $1,000 a year. The other two contracts involved in- 
stallations that are in no way as sophisticated as those in the Boston Public 
Library On the other hand, he has received extremely fine references on the 
second low bidder. Delta Elevator Service Corporation. Glowing references 
were received from New England Telephone, Sheraton Corporation and Niles 
^^"'S^'^^: In view of the fact that the award of the contract should be based 
on the best interests of the City, Mr. Doherty recormended to the Trustees 
that a contract be awarded to Delta Elevator Service Corporation. In th" 

ni^r«^^I°\-^^V^°''^T''? i* ''^^ ^g*"^^*^ ^l^^t the Library should seek the^advice 
of Corporation Counsel with respect to awarding the contract to Delta Elevator 
Service Corporation on the basis that Delta should be considered the lowest 
quanfied bidder. 

The minutes of the regular meetings of February 28, 1975, April 4 1975 
and of the annual meeting of May 5, 1975 as presented were approved. 

Action taken by the Committee on Finance since the last meetinq of the 
Board was approved as follows: ' 



Form No. 1046F— 11/74 



Minutes of Meeting 
Corporation 
June 13, 1975 
P. 2 



On 25 April 1975 
For the Thomas Nason Memorial Fund . 



•VOTED: 



and 
VOTED: 



that the sum of one thousand tv/o hundred fifty-one dol- 
lars and seventy-seven cents ($1,251.77) tendered at this 
meeting of the Board of Trustees to the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter 114 of the Acts of 1878) be and tiie same is hereby 
accepted and funded as the Thomas Nason Me^ioria l Fund, to 
be invested and the income and/or principal to be used for 
the purposes of the Print Department; 

that the sum of one thousand two hundred fifty-one dol- 
lars and seventy-seven cents ($1,251.77) which was this 
day funded as the Thomas Mason Memorial Fun d be invested 
through the GENERAL INVESTMENT ACCOUNT esta'blished by 
vote of the Board on December 1, 1950; that for the pur- 
pose of eiiabling such investment nine hundred tv/enty-seven 
units be, and the same hereby are, added to said GENERAL 
INVESTMENT ACCOUNT; and that the nine hundred twenty- 
seven additional units hereby added to the GENERAL INVEST- 
MENT ACCOUNT be, and the same hereby are, allocated to 
the Thomas Nason Memorial Fund on the basis of $1.35 per 
unit, which is hereby determined to be the present fair 
value per unit. 



mZD th ; tH K^ '"''"^'"^ '' Tr,.sL Dated_December 13. 1-8- 
Irrl th^'1 u^ ^"^ ^'^^^'^y ^'s authorized an ex penditure 
from the JohrLDefej:r^rJ_indgjtu:e _^f Trust Dated S r'nh.. 
J|f-J|^,^°r outstanding bal ance on furnitur raTtTfir^ 
[or-Hew-building, said expenditure to oe at the discre! 
tion of the Director, and not to exceed the sum of rour 

(ityaS'acr" "'""' '''''' '°'^^'•^ an5lhirty°cents 



Minutes of Meeting 
Corporation 
June 13,1975 
•P. 3 



On 23 May 1975 
For the Benton Book Fund; 



VOTED: 



and 
VOTED: 



that the Collector-Treasurer be, and hereby is, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the 
BENTON BOOK FUND: 



To Sell: 



1.700 
400 
200 
200 



shs. 
shs. 
shs. 
shs. 



Middle South Utilities Inc. 
Ford Motor Co. 
J. P. Morgan & Co. Inc. 
Merck & Co., Inc. 



limit 13 

limit 36 

limit 64 

limit 76 



To Purchase: 



200 shs. Dow Chemical 
$30,000. Union Pacific Corp. Notes 8,60 

due 5/1/83 



limit 87 
limit 100 



that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



For the Fell owes Athenaeum Fund. 



VOTED: 



and 
VOTED: 



that the Collector-Treasurer be, and hereby is, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the 
FELLOWES ATHENAEUM FUND: 



To Sell : 

800 shs. Middle South Utilities Inc. 



limit 13 



that the Secretary of Committees be and hereby Is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



Minutes of Meeting 
Corporation 
June 13, 1975 
P. 4 



For the Benton Book and Children's Funds- 



VOTED: 



and 
VOtED: 



that there be entered Into an agreement with the State 
Street Bank and Trust Ccmpany, 225 Franklin Street, Bos- 
ton, for investment counselling services for the BENTON 
BOOK and CHILDRCN'S FUNDS for the period April 1, 1975 
through March 31, 1976 in accordance with the terms speci- 
fied in the agreement, the total fee for such services 
not to exceed three thousand three hundred dollars 
($3,300.00); 

that Philip J McNiff, Director, and Librarian, be and 
hereby is authorized to make from time to time, as speci- 

Jlrrh'^i ?07rrf "^' '^^ ^^' P'^^'°^ ^^P^^'^ ^> 1575 throuoh 
March 31. 1976 betv/een the Trustees of the Public Library" 
Of the City of Boston and State Street Bank and Trust 
cr^?K^^'K^^ Franklin Street, Boston, the pay.Tients pre- 
f hi nrMTn^ Inlt ^Sree^ent from undistributed income of 
the BENTON BOOK and CHILDREN'S FUNDS, if he finds that 
filled '^"^ D^ecedent to such payment have been ful- 



For the Fell owes Athenaeum Fund ; 

VOTED: that there be entered into an agreement with the State' 

Street Bank and Trust Company, 225 Franklin Street, Boston 
for investment counsel lina services for the FFI LO-'F^ ' 

March 31, 1976, in accordance with the terms specified 
in the agreement, the total fee for such s'-rvices not 
to exceed one thousand five hundred dollars ($1,500 00)- 



and 
VOTED: 



that PhlUp J. McNIff, Director, and Librarian, be and 
hereby is authorized to make pa^ym.ent as specified in the 
agreement, for the period April 1. 1975 through March 
31, 1976 between .the Trustees of the Public Library of 
lot r^^^,?t ^^2^^^" ^nd State Street Bank and Trust Company. 
225 Franklin Street, Boston, from undistributed income 
of the FELLOV/ES ATHENAEUM FUr.'D. if he finds that the 
conditions precedent to such payment have been fulfilled. 



Corporation 
June 13,1975 
P. 5 ^ 



For the General Investment Account : 



VOTED: that effective May 23, 1975, the unit^value for 
the GEflERAL INVESiriEMT ACCOUfiT be and hereby is 
established as $1.54 per 



umt; 



and 
VOTED: 



that the Secretary of Cornnittees be and hereby 1s 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote. 



and 

"VOTED: that, until the next annual meeting, by delegation of 

the Trustees of the Public Library of the City of Boston, 
the Director, and Librarian, or the Clerk of the Corpora- 
tion, be and hereby is authorized to accept on behalf of 
the Trustees gifts to be added to funds already estab- 
lished in the GENERAL INVESTMENT ACCOUNT, the acceptance 
of said amounts to be reported to the Board at their 
next meeting." 

Additions to funds already established in the General Investment Account 
were approved as follows: 



Date of acceptance 
by the Director 



Fund 



Amount 



John M. Carroll Fund 
John J. Connolly Fund 
Esther & Sidney Rabb Fund 



$40.00 
$25.00 
$50.00 



30 May 1975 
30 May 1975 
30 May 1975 

The minutes of the meetings of the Committee on Finance on February 14, 
1975, March 14, 1975 and April 25, 1975 were approved as presented. 



The Clerk reported receipt of a communication from State Street Bank and 
Trust Company relative to the Benton Book Fund and the Fellowes Athenaeum Fund. 
He pointed out that the action voted on by the Board at the previous meeting 
had not been acted upon by the Collector-Treasurer and that in view of this, 
it had been necessary to alter two of the purchase votes. On motion duly 
made and seconded, it was 

VOTED: that the Collector-Treasurer be, and hereby 1s, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the follov/ing action in respect to the 
BENTON BOOK FUND: 



and 
VOTED: 



To Purchase : 

450 shs. Weyerhaeuser Co. 



limit 42 



that the Clerk be and hereby is authorized and 
directed to notify the Collector-Treasurer of 
the foregoing vote. 



Minutes of Meeting 
Corporation 
June 13, 1975 
.P. 6 

and 



VOTED: 



that the Collector-Treasurer be, and hereby is, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the follov/ing action in respect to the 
FELLOWES ATHENAEUM FUND: 



and 
VOTED: 



To Purchase : 

270 shs. Weyerhaeuser Co. 



limit 42 



that the Clerk be and hereby is authorized and 
directed to notify the Collector-Treasurer of 
the foregoing vote. 



The Director reported that it was necessary to have a vote authorizing 
an expenditure from the William Addison Dwiggins Fund. On motion duly made 
and seconded, it was 



VOTED: 



and 
VOTED: 



that the Trustees do hereby authorize an expenditure 
from the principal and/or income of the W illiam Addi- 
son Dwiggins Fund of a sum not to exceed tv/o hundred 
dollars ($200.00) for furniture for the Dwiggins Room; 

that the Collector-Treasurer be and hereby is authori- 
zed to withdraw from the holdinas of the Willicm Ad di- 
son Dwiggins Fund in the GENERAL INVESTMENT ACCOUNT 



wo 



units in monetary value not to exceed the sum of . 
hundred dollars ($200.00) upon presentation by the 
Director of authorization to make payment for furni- 
ture for the Dwiggins Room. 

4.U P^ Director reported that the program for the recognition of members of 
the staff who have served twenty-five years in the Library required an expen- 
diture in the sum of five hundred sixty dollars. On motion duly made and 
seconded, it was 



VOTED: 



and 

VOTED: 



that the Director be and hereby is authorized to expend 
from the Lee M. Friedfran Fund for Merit A v/ards up to the 
amount of five hundred sixty dollars ($560.00) in con- 
nection v/ith the program for recognition of members of 
the staff who have served twenty-five years in the 
Library; 

that the Collector-Treasurer be, and hereby is, authori- 
zed to v/ithdraw from the savings account in the South 
Boston Savings Bank in the name of the Trustees of the 
Public Library of the City of Boston, Le e M, Friedman 
Fund for Merit Av^ards , Account No. 223328, up to the 
amount of five hundred sixty dollars ($560.00) to pay 
the miscellaneous expenses incurred in connection with 
the recognition of members of the staff who in 1975 
completed twenty-five years of service, upon presenta- 
tion by the Director of authorization to make such pay- 
ment. 



Minutes of Meeting 
Corporation 
June 13, 1975 



The Director reported that the Children's Books International program 
which formally opened on the evening of June 1 has been extremely successful. 
The two day program that followed on June 2 and 3 consisted of talks and 
discussions. These involved experts in many facets of children's literature 
from around the world and were extremely well received by the large numbers 
in attendance. All of these programs were recorded on tape and it is planned 
to have these published. The Director expressed the hope that this program 
would become one of the important annual book programs in the country Re- 
presentatives from several library journals and children's departments in 
large public libraries around the country came here for the full program. He 
complimented the Library's own staff members for the very fine job in the planning 
and implementing of the program. This was the first time that a program such 
as this had ever taken place in the United States. The programs in children's 
literature at the Central Library are complemented by a wide range of programs 
throughout the branch system. He noted one program in particular, that was 
held recently in the South Boston Branch Library. This program involved the 
participation of representatives of at least one-half dozen ethnic groups 
residing in the South Boston area. 

The Music Americana programs came to an end on Saturday, June 7, 1975 
with a concert given by the Walden Consort. Each program in the Music Ameri- 
cana series was well attended and very well received. Overall the program must 
be considered yery successful and based on this success, another has been 
submitted to the Council on the Arts and Humanities requesting funding to carry 
on this program throughout the coming year. 

The patent collection which has been housed at Newton College of the 
Sacred Heart has been transferred to the seventh floor of the new building. 
The transfer of this collection was accomplished using the Library's own 
personnel and the Library's own truck. 

The Director reported that several publications of a scholarly nature had 
been issued by the Library in recent months. These include Fred Goff's second 
Bromsen lecture and the reprint of an important work on postal service in 
Boston, 1639-1893. This reprint has a new forward by Mr. John Alden, Keeper of 
Rare Books. Good progress is also being made on the production of the Nason 
book, and the Director expressed the hope that the printing of the General 
Library Catalog would get underway in the near future. 

Mr. Rabb proposed a vote of congratulations to Miss Yen Tsai Feng on 
being awarded an honorary degree from New England College. On motion duly made 
and seconded, it was 



VOTED: 



that the Board of Trustees do and hereby congratulate 
Dr. Yen Tsai Feng, Assistant Director, on the occasion 
of her being awarded an honorary degree. Doctor of Humane 
Letters, on June 1, 1975 from New England College. 



Dissolved at 4:25 p.m. 



Clerk 




Please read, initial bel 
and return to the Clerk 




j:^^ 



♦ •« 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, September 12, 1975 



Hoo» it^fsJ^.r""' °' ''^ ^'""'^^ - « corporation was held in the Trustee, 

Present: Messrs Murray. Parker. Rabb and Mrs. «hlte. Trustees. 
The President. Mr. Parker, in the chair. 

appro^d^""""'^= °' '"^ "«"^" ■"-"=« o^ ^-e 13. 1975. as presented, were 

Board':L'°:pj:o::d'Ltii:r"^^ °" '^"^''" ^^-^ '••^ ^-^ -tmg o^ the 

On 10 July i qi^ 

For the General InvPfi^^, ent Accn,m^ . , ' ' 

•VOTED: that there be entered Into an aoresment wtth Messrs 

Scudder. Stevens & Clark. 10 Post Office Sauare!coston 
for Investment counsel Una services in conr«rHrn wirh 
the GENERAL IN'YESTMErJT ACCOUNT fSrtn! reHod AoH ? 

■ IS^fS"^' I'r^' '' ' ^576 in accordance w??hthitlms 
specified in the agreement, the total fe» for such ser^icpc 

5oii:?s^s?:?2r'oS;."="""^ '''■' ''-'^-" t.enS3o^r^"" 

and 

VOTED: that Philip j McMff. Director, and Librarian, be and 
hereby Is authorised to r.ake from tiira to t S as sSeci- 

«f tL r;. * t^''-'"-" ^^'^ Trustees of the Public Librarv 

10 Post nS,>°I ^°''°' 'S^ '""^" ^"=*^=^. Stevens & Clark. 
1^1 A ll ". !°"^'"^' '^°^^''"' ^-^^ oavments prescribed hy* 

;Sj|s?,'r.T«?rr.rf ""distributed income of ?he 6£.N Al'"^ 

• . s?ri.n^J?edXu?t??:r?82;?0^!So|r" ^"° "-""^ 



Form No. 1046F— 11/74 



Minutes of Meeting 
Corporation 

September 12, 1975 
P. 2 



and 
VOTED 



JSriJ J^ :: ^-"'r* O^'-ector, and Librarian, be and 
5fprf^„ *hf **'°'''"'' '° "^^^^ ^''°'" tin^e to time as soed- 

5r*t» r-*J^^S n^*''^^" *''° Trustees of the Public Library 
10 pS^t Off ,v! c°'^°" 'S^ t'"'" ^'^"^^^'•' Stevens a Clark, 
.,4^ !! ^! x°"^'"^' ^"*°"' *"= payments prescribed by 
said agreerent from undistributed incon^e of th? .IDHN nr 
FERRARI INDENTURE OF TRUST DATED DECEKBER 13. 19^8 i? 

Jave^tnVuVfilltd':?-"'^''^'""^ P*'"^°^"* ^° ^^^ P^^-^ 

On 16 July 1975 

For the General Investment Account ; 

"VOTED: that the Collector-Treasurer be, and hereby 1s, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
.take the following action in respect to the 
GENERAL INVESTMENT ACCOUNT: 



To Sell : 

2,000 shs. Citicorp 

Plus Available Cash: 

$1,000 

To Purchase: 

$75,000 Citycorp Conv. Notes 



.88 limit 33 



5.75E 6/30/00 limit 102 



and 
VOTED: 



that the Secretary of Committees be and hereby 
Is authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



For the John Deferrari Indenture of Trust Dated December 13. 1948 ; 

"VOTED: that the Collector-Treasurer be, and hereby is, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the followinq action in respect to the 
JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 
13, 1948: 



To Sell: 



1,200 shs, Citicorp 
100 shs. Ell Lilly 



.88 limit 33 
1.10 limit 73 



Minutes of Meeting 
Corporation 
September 12, 1975 
P. 3 



and 
VOTED: 



Plus Available Cash 

$4,000 

To Purchase 

$30,000 Citicorp Conv. Notes 5.75E 6/30/000 limit 102 

150 shs. General Reinsurance Corp. ,40 limit 180 

that the Secretary of Corrmlttees be and hereby 

is authorized and directed to notify the Collector- 

Treasurer of the foregoing vote," ^^^^^ector 



On 31 July 1975 

For the Genera l Investment Account : 

"VOTED: that effective July 31, 1975, the unit value for 
the GENERAL INVESTMENT ACCOUNT be and hereby is 
established as $1.71 per unit; 



and 
VOTED: 



that the Secretary of Coinnlttees be and hereby Is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



l« ^h^'^^^^^°°? T^''''^ ^^^ ^^^^ meeting of the Board to funds already established 
in the General Investment Account were approved as follows: established 

Date of Acceptance 

by the Director Fund Amount 



23 June 1975 

24 June 1975 

25 June 1975 
9 July 1975 

23 July 1975 
1 August 1975 

26 August 1975 



John M. Carroll Fund 
Esther and Sidney Rabb Fund 
John J. Connolly Fund 
John M. Carroll Fund 
John M. Carroll Fund 
Boston Authors Club Fund 
Fred Allen Fund 



$ 20.00 

100.00 

135.00 

10.00 

20.00 

250.00 

5,000.00 



The minutes of the meeting of the Committee on Finance on May 23 1975 ^ 
presented, were approved. ^ • ^^^^* *® 

c», ^^«^^''^''!°'' ""^^"^ receipt of the Summary of Account from The National 
Shawmut Bank, Trustee of the John Deferrari Indenture of Trust Dated JuW J 
i!?LH°^ period March .31. 1975 through June 30, 1975. This had been * 
mailed to each of the Trustees previously. 



Minutes of Meeting 
Corporation 
September 12, 1975 
P. 4 



The Clerk reported receipt of a letter from Mrs. Evelyn Crawford, Finan- 
cial Secretary, Refuge Church of Christ, concerning the mortgage held by the 
Trustees on property located at 46 Millmont Street in Roxbury. This mortgage 
was part of the Fellowes Athenaeum bequest to the Trustees, and the administra- 
tion of the Church now wishes to pay the balance remaining on this mortgage. 
The Trustees agreed that this would be in the Library's best interest. The 
Director reported that the Fellowes Athenaeum minute book containing the record 
of the Fellowes Athenaeum from its foundation was recently transferred to the 
Library's custody by Mr. George Davol. 

The Director reported receipt of a letter from Mr. John Benson of The 
John Stevens Shop along with detailed proposals for the inscription of the names 
of the Trustees on two panels in the Trustees Room and for the production of a 
slate tablet dedicating the exhibit cases in the Boston Room. The inscription 
of the Trustees* names would require that the two panels involved be taken to 
The John Stevens Shop where the work would be executed. Following a discussion 
and on motion duly made and seconded, it was 

•VOTED: that Mr. John Benson be authorized to proceed with 
the carving of the names of the Trustees in the 
Triistees Room based on the detailed proposal of 
September 3, 1975 at a cost not to exceed eight thou- 
sand dollars ($8,000.00). 

The Director pointed out that the exhibit cases in the Boston Room would be 
dedicated to the memory of Catherine MacDonaid, Thomas Manning and William 
Kerr and that the plaque would be executed in slate identical to that used for 
the Deferrari plaque. The cost of this would be approximately $1,800. The 
Director pointed out that funds had been turned over to the Trustees for this 
purpose by the Manning and MacDonaid committees. 

The Director reported that in addition to the Joan of Arc Collection, 
Cardinal Wright had presented to the Library $7,500 which he intended to be 
used for the preservation and binding of the Joan of Arc Collection. The 
Director stated that the Cardinal intends to contribute additional money for 
this purpose but that it would be first necessary to have somebody examine the 
Collection and make a determination as to the extent of the effort needed in 
order to put this collection in good physical condition. Following a discussion 
and on motion duly made and seconded, it was 

VOTED: that the sum of seven thousand five hundred dollars 
($7,500.00) tendered at this meeting of the Board by 
John Cardinal Wright to the Trustees of the Public 
Library of the City of Boston (a corporation under 
Chapter 114 of the Acts of 1878 be, and the same 
hereby is, accepted with gratitude and funded as the 
Joan of Arc Fund , the income to be added to principal, 
until otherwise ordered by the Board. 

Monsignor Murray then proposed that it would be appropriate and fitting for 
the Trustees to appoint the Cardinal as Honorary Curator of the Joan of Arc 
Collection. This proposal was readily accepted by the Board and on mqtion 
duly made and seconded, it was 



Minutes ojf Meeting 
■Corporation 
September 12, 1975 
P. 5 



VOTED, that inasmuch as His Eminence Cardinal Wright has mani- 
fested a great interest in and concern for the Library 
since he was a member of its staff during his high 
school days, and ^ 

Inasmuch as his Involvement has most recently manifested 
Itself in his gift of a priceless and world-renowned 
collection dealing with Joan of Arc, and 

Inasmuch as his generosity is a continuing one, 

It ^^!^^rf°''^ resolved in Board of Trustees assembled 
that His Eminence John Cardinal Wright be appointed 
Honorary Curator of the Joan of Arc Collection and of 
the Cheverus Room and that throughout the Library he 
be extended the Freedom of the Alcoves. 

The Smithsonian Institute has requested one of the UKr-ar^t^ ^ 

exhibit. Since the painting "Washington at Dorchester Heishts" is In n«H „f 
restoration, the Library has sought and received a grant from the National 

Under the Last Will and Testament of the late Dr. Joseph W. Fitzeerald a 

The Director stated that it was now necessary to have a vote authorl^nc 

M;:irL°rif:nf IlT i'^ '^;,^ ^^^^^-^^^ ^-^^ ^°' expe^diturL^L^tLX' ;L^^^ 
h«rLtr K . /^''u^^- ^^^ program, which was so successful last year 
has again been funded by the Massachusetts Council on the Arts this tlm! y^; 
the amount of $9,000. On motion duly made and seconded, it wl^ ^ '" 
VOTED: that the Director be and hereby is authorized to expend 

an additional amount up to five thousand dollars ($5 000 ) 
from the Lee M. Fri edman Fund in the GENERAL INVESTMENT ' 
ACCOUNT for miscellaneous expenses in connection with the 
Music Americana program, which expenditure is to be re- 
funded to the Lee M. Friedman Fund upon receipt of federal 
funds, the above allocation to be in addition to the use 
of Income and/or principal for miscellaneous expenses in- 
curred in connection with the Music Americana program; 



and 
VOTED: 



that the Collector-Treasurer be and hereby is authorized 
to withdraw from the holdings of the Lee M. Fri edman Fund 

in the GENERAL INVEST^IENT ACCOUNT units not to exceed 

the sum of five thousand dollars ($5,000.) upon presenta- 
tion by the Director of authorization to make payment for 
miscellaneous expenses incurred in connection with the 
Music Americana program. 



Minutes of Meeting 
Corporation 
September 12, 1975 
P. 6 



The proposed by-laws for the Boston Library Consortium, Inc. have been sent 
to the governing boards of all the member institutions. The by-laws were re- 
cently approved by the governing board of Northeastern University. The Director 
suggested that it would be desirable for the Trtistees to take formal action on 
the by-laws at one of the upcoming meetings. 

The Director reported that the second year programs in the National Endow- 
ment for the Humanities Learning Library Program would get underway with two 
series beginning September 16 and 18, 1975. These series will be given by 
Richard Bushman of Boston University on "Revolutionary Boston: The Leaders and 
the Issues, 1763-1789" and by Martin Green of Tufts University on "Culture and 
Its Conflicts: The Example of 19th Century Boston," The Director stated that 
he was most pleased with this program to date and expressed the hope that perma- 
nent endowment funds will be forthcoming to make this activity a permanent feature 
of the Library's ongoing programs. For this program there is an advisory commit- 
tee and the Director recommended that the original members of the Committee be 
re-appointed with the addition of Mr. Gerald Bernstein, who was one of those 
teaching a series during the first year. 

The Director said that he was happy to report that Miss Marjorie Gibbons 
has taken over the branch activities successfully. He said that he. Miss 
Gibbons and Mr. Doherty has visited a number of branches prior to the opening 
of the new school year and a meeting has also been held with all of the branch 
librarians for the purpose of reviewing library operations during the implemen- 
tation of Phase II school busing. So far no major problems have been experienced. 

The proposed schedule of meetings for the coming year was discussed and 
adopted as follows: 



September 12 
September 26 
October 10 

October 24 
November 7 
November 21 
December 12 
January 9 
January 23 
February 13 
February 27 
March 12 
March 26 
April 9 
April 23 
May 14 
May 28 
June 11' 
June 25 



Rill Board 
Committee 
Full Board 
Committee 
Full Board 
Committee 
Full Board 
Full Board 
Committee 
Full Board 
Committee 
Full Board 
Committee 
Full Board 
Committee 
Full Board 
Connittee 
Full Board 
Committee 



Monsignor Murray reported that the 3M corporation has invited representa- 
tives of key library groups to participate in a joint meeting which is scheduled 
to be held at the company's headquarters in mid-October. Since the Chairman 
of the Urban Library Trustees Association, Mr. Ralph Newman, \rill be unable to 
attend, Monsignor Murray has been asked to represent that group. The primary 



{finutes of Meeting 
Corporation 
September 12, 1975 
P. 7 



topic for the meeting Is concerned with the future of urban libraries and the 
level of cooperation between the major library groups concerned with this pro- 
blem. 

Mr. Rabb raised the question of the Library's Interest In the Federal 
Reserve Building. The Director outlined the growing need for the relocation 
of key library operations; specifically: the Klrsteln Business Branch, 
Dt^llcatlng, the Bindery, the Bookmobiles and bookmobile collect lons» as well as 
the growing City archives, so essential for history of the total community. In 
the discussion that followed Mr. Rabb suggested that three points of view would 
have to be given consideration, I.e. the Library's point of view, that of Federal 
Reserve and that of the City. The Director stated that It was his Intention to 
draw up a detailed proposal for the utilization of this space. 

The Director reported that the Executive Committee of the Associates are 
considering three programs for the coming year, the first of these to be held 
during the month of November. The Committee is enthusiastic about enlarging 
the membership of the Associates as well as their role and scope. The Director 
said that he felt Mr. Bruce Beal and Mrs. Frances Howe have been doing an ex- 
cellent job in organizing the group. Mrs. Charlotte Vershbow is heading the 
membership subcommittee. The Associates are also considering setting up regu- 
lar tours of the Library using members of the Associates on a volunteer basis 
for this purpose. They are also contemplating the classification of the 
Associates with a view to group Involvement in special library projects and 
activities. 

The Director reported that the enlargement of the Examining Committee 
has been recoxomended by several of its members and several names have been 
proposed. Mr. Frank Tredennick's name has been suggested for the office of 
Vice President (the President of the Board serves as President Ex-of f iclo) . 
Mr* Tredennick has indicated his willingness to serve in this capacity. 

Dissolved at 5:15 p.m. 



Clerk 




Please read, initial beloi 
and return to the Clerk 





^ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, October 10, 1975 



A regular meeting of the Trustees as a Corporation was held in the 
Trustees Room at 3:30 p.m. 

Present: Messrs llaher, Murray, Parker, Rabb and Mrs. White, Trustees. 
ThePi^esident, Mr. Parker, presiding. 

The Director stated that it was neccessary to get another vote autho- 
rizing signatures on checks drawn on the petty cash checking accounts in the 
Library, so that the signature of Thomas T. McLaughlin, Assistant Principal 
Accountant, could be authorized. On motion duly made and seconded, it was 



VOTED: 



rww Signing of checks drawn upon the petty cash 
Prln^ln^'r°"^'' °' '^^ '''^^^^' Catherine A. Farrell! 
lAlril 1 f'^"'''''^"'' °^ ^°°^^^ ^- ^^Laughlin. Assistant 
Principal Accountant, or Liam M. Kelly, Secretary of the 

ITAT"'. ^J'"' °' ''^ corporation, or John J. DohertJ 
Assistant Director, or Kevin T. FitzPatrick, Assistant 

«M1^^ ^^i:^^'°^; ^^ ^^« ^^der of their respective avail- 
M^w^f^'n?^ authorized to sign checks; and Philip J. 
McNiff. Director, or Liam M. Kelly, Secretary of the 

llliT^: nJ^""^ °^ '^^ Corporation, or John J. Doherty. 
tthlT. J^irector, or Kevin T. FitzPatrick, Assistant 

«Ml^^ k''^^'^!' ^" ^^'^ °^^^^ °^ ^^^^^ respective avail- 
ability be authorized to countersign checks, provided 

1^a\ ^° instance does the same individual both sign 
and countersign a check. * 



The Director proposed that the outstanding balance be now paid to Mr. 
Philip Johnson for architectural services. The Director pointed out that 
most of the problems relating to the new building have been resolved and 
Mr. Johnson is intending to pay a visit to the Library so that he can ex- 
amine at first hand some outstanding minor problems. Following a discussion 
and on motion duly made and seconded, it was 



VOTED: 



that there be and hereby is authorized an expenditure 
from the John Deferrari Indenture of Trust Dated Decem- 
ber 13, 1948 for architectural services, said expendi- 
tures to be at the discretion of the Director, and not 
to exceed the sum of fourteen thousand three hundred 
twenty dollars and eighty-nine cents ($14,320.89). 



As a result of removing all of the steel shelving from the buildings on 
Long Island, the Library still has some unused shelving. The installation 
of shelving throughout the seventh floor of the Johnson building has been 
completed, and the Director noted that there are still some spaces around the 



Form No. 1046F— 11/74 



f 



^ Corporation 
October 10, 1975 
P. 2 



other stack areas where shelving could be installed, die recommended to the 
Board that they authorize the purchase of some steel posts so that shelving 
could be installed in those areas. Following a discussion, . and on motion 
duly made and seconded, it was 

VOTED: that there be and hereby is authorized an expenditure 
from the John Dererrari Indenture of Trust Dated De- 
cember 13 y 1948 for steel shelving (ceiling channels 
and uprights only) , said expenditures to be at the 
discretion of the Director, and not to exceed the sum 
of five thousand two hundred and twenty-two dollars 
($5,222.00). 

The Director recalled that over a year ago, a proposal for restoring 
and calendaring certain city documents was submitted to the National En- 
dowment for the Humanities . At that time, this proposal was rejected 
despite the enthusiastic endorsement of people such as Lyman Butterfield, 
Stephen Riley, and Walter VJhitehiil. Upon the urging of several of these 
people and based on the recent pattern of grant making by the National 
Endowment for the Humanities, the Director proposed that an extended ver- 
sion of that earlier proposal be resubmitted to the National Endowment 
for the Humanities. In the discussion that followed the Director reported 
on recent efforts to get National Endbwment for the Humanities funding for 
the Independent Research Libraries. He said that he would plan on talking 
with a National Endowment for the Humanities representative the following 
week in Washington D.C. 

The Director described the NOVA science program and noted that it 
had been expanded this year with the help of a small grant from the 
American Association for the Advancement of Science. This program, which 
is built around the WGBH NOVA science series, has been very well attended 
, this year and can be considered very successful. The last scholar to par- 
ticipate in the program urged that the Library approach the National Sci- 
ence Foundation to seek funds that would allow this program to continue and 
be expanded. A discussion followed on the various programs that are presently 
being implemented in the Library. 

Mr. Parker reported that he had had a meeting with Miss Mary Ziemba, 
Trust Officer in the National Shawmut Bank, who is assigned responsibility 
for the John Deferrari Indenture of Trust Dated July 1, 1947. The purpose 
of that meeting was to follow up on the discussion at an earlier Board 
meeting on the latest report of that trust. Mr. Parker recounted some of 
the trades that had been reported and pointed out the benefit derived from 
these as explained by the Shawmut officers. In summary, he said that he 
was satisfied that their accounting was acceptable and that there had not 
been an excessive or unneccessary amount of trading. He then talked about 
the status of the litigation relating to this trust. In a recent conversation 
with Mrs. Osteen of Ropes and Gray, srhe reported that she has been unable 
to get Mr. Farr to take any action on this case. Mr. Rabb stated that he 
would have an occasion in the near future to meet with Mr. Sanderson of the 
• National Shawmut Bank, and he said that he would be happy to take up this 
matter with Mr. Sanderson. 



Corporation 
^ October 10, 1975 
P. 3 



The Director reported that the Library funds which had been cut from 
the House Ways and Means Budget had been restored by the House in the 
third reading of the bill. The money has also been restored by the Senate 
Ways and Means Committee, and he said that he was confident that this money 
would be included in the final budget. He said that it was important for 
everyone involved to understand that this program has been operating on a 
fixed budget for the last five years. 

Dissolved at 4:00 



Clerk 




(^-^ 




Please read, initial below, and 
return to the Clerk 




> W. ^)/5i 



.-# 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, November 7, 1975 



A meeting of the Trustees of the Public Library as a Corporation of the 
City of Boston was held in the Trustees Room at 3:35 p.m. 

Present: Messrs Parker, Rabb and Mrs. ^Thite, Trustees. 

President, Mr. Parker, presiding. 

The minutes of the regular meeting of September 12, 1975, as presented, 
were approved. 

Action taken by the Committee on Finance since the last meeting of the Board 
was approved as follows: 

On 24 October 1975 

Por the General Investment Account: 



VOTED: 



and 
VOTED: 



that effective October 24, 1975, the unit value for 
the GENERAL INVESTMENT ACCOUNT be and hereby is 
established as $1.50 per unit; 

that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote. 



cad 



For the John Deferrari Indenture of Trust Dated December 13 . 
1948 

VOTED: that there be and hereby is authorized an expenditure 

from the John Deferrari Indenture of Trust Dated Decem- 
ber 13. 1948 for modifications to the audio system in 
the Lecture Hall, said expenditure to be at the discre- 
tion of the Director, and not to exceed the sum of seven 
hundred fifty dollars ($750.00). 

VOTED: that there be and hereby is authorized an expenditure 

from the John Deferrari Indenture of Trust Dated Decem- 
ber 13. 1948 for furnishing ana installing (i) program 
directory display easel, said expenditure to be at the 
discretion of the Director, and not to exceed the sum 
of six hundred thirty-eight dollars and fifty cents 
($638.50). 



Mr. Parker reported that he had spoken with Mrs. Osteen at Ropes and Gray. 
She has recently been in contact with Mr. Farr, representing the National Shawmut 
Bank and Trust Company, and the bank is now ready to proceed with the disposition 
of this case. They are prepared to agree on a decree that will be in keeping 



Form No. 1046F— 11/74 



Minutg'S of Meeting 
Cor»**oration 
November 7, 1975 
P. 2 



with the Interest of the Library. This decree will permit the trust to \ 
become a 509-C3 Exempt Trust. How long it will take to get this matter resolved 
will depend on whether or not Mr. Farr agrees that the Internal Revenue Ser- 
vice ruling Is not necessary before Supreme Judicial Court decision is made. 
In other words, if the decree Is presented to the Court for its action first, 
then the matter can be handled locally by the Internal Revenue Service office. 
Otherwise, it could take many months to get a decision from the Internal 
Revenue Service. In the following discussion as to the purpose for which the 
income from this trust would be used, the Director suggested that the decree 
would only expedite the original terms of the Indenture which did not place 
any restriction as to the expenditure of those funds. 

The Director reported that the Library in the past year received three 
major gifts of material, and he recommended to the Board that a formal vote 
of acceptance be taken with respect to each of these gifts. One of these 
gifts was received from the widow of Mr. Fred Allen, Mrs. Portland Rines. 
Since this gift included many tapes of Fred Allen shows with all the rights 
and royalties to this material, the Library, at some point, will need to seek 
advise as to the use of these tapes. Another substantial gift was the papers 
of former Governor Joseph B. Ely by his son, Richard. Recently Mr. Jerome 
Grossman truned over all of his files on the history of the peace movement. 
Following discussion, and on motion duly made and seconded, it was 



••VOTED: 



and 
"Vintu: 



and 
"VOTED: 



that the collection of Fred Allen materials; com- 
prising books, manuscripts and tape recordings 
recently given to the Library by his widow, Mrs. 
Portland Allen Rines, be, and the sane hereby is, 
accepted with gratitude, the same to be added to the 
permanent research collections of the Boston Public 
Library." 

that the collection of material documenting the peace 
movement in Massachusetts, including the educational 
organizing and political aspects, recently given to* the 
Library by Mr. Jerome Grossman be, and the same is here* 
by accepted with gratitude, the same to be added to 
the permanent Research Collection of the Boston Public 
Library." 

that the collection of gubernatorial papers of the 
late Joseph Buell Ely, Governor of the Commonwealth 
of Massachusetts, 1931-1934, recently given to the 
Library by his son, Richard Ely be and the same hereby 
is, accepted with gratitude, tne same to be added to 
the permanent Research Collection of the Boston Public 
Library." 



Minutes of Meeting 
Corporation 
November 7, 1975 
P. 3 



^ The Director reported that a number of donations have been received to 
the Sidney R. Rabb Fund, and the fund is now in excess of $5,000.00, 

The Library Associates are planning their first major function of 
this year for November 30, 1975. The speaker for that evening will be Ada 
Louise Hus table. 

Dissolved at 4:35. 




Clef 




Please read, initial below, and 
return to the Secretary 



f' 



r 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, December 12, 1975 



A meeting of the Trustees of the Public Library as a Corporation of the 
City of Boston was held in the Trustees Room at 3:35 p.m. 

Present: Messrs Parker, Maher, and Mrs. White, Trustees. Also present 
were Miss Y.T. Feng and Miss Mary Heneghan. 

President: Mr. Parker, presiding. 

The minutes of the regular meeting of October 10, 1975, as presented, were 
approved. 

Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On 24 October 1975 

For Sidney R. Rabb ; 

tNACAfliCH as for a score of years the Boston Public Library has 
^^^^^ been both gifted and graced by the presence of Sidney 
R. Rabb among its Trustees, of which fact none are 
more conscious than the Trustees over these many years, 

.and 

tHACMirti as frora the beginning of his service he brought a 
feUSMUCft as^t^^ ^^ ^^^ S^^^ ^^^ unanimity among this fortunately 

small Board dedicated to public service, and 



XNASIJJCft 



INASMUCH 



as this concept was translated into decisions sometimes 
gradually arrived at, but then implemented without any 
sense of compromise, and 

as we appreciate this extension of authority to the 
whole Board rather than to a majority, we are nonetheless 
conscious of the leadership that Mr. Sabb exercised anong 
us by virtue of his intellect, his persuasiveness and 
the force of his personality, and as 

FURTHERMORE we are gratified that on the occasion of his 75th 
^^ birthday his family, friends, and associates kno^.^ng 
the multiplicity of his interests chose the Boston 
Public Library as the one which most typifies his status 
In and gifts to the whole community of Boston, 

in Board of Trustees assembled we congratulate Sidney R. 
Rabb on his natal milestone, and wish him many more years 
of vigorous health and leadership and express our grati- 
• tude to the many who have honored hin by setting u? the 
Sidney R. Rabb Fund at the Boston Public Library, and 

TORTHER we order that this minute be spread upon the records of 
. our meeting, and that a copy thereof be presented to our 
beloved colleague Sidney R. Rabb. 



IHEREFORi: 



Form No. 1046F— 11/74 



lorporat^Lon 

)ccember 12, 1975 
.2" 



On 21 November 1975 

For the BENTON BOOK FUND 



"VOTED: 



and 
VOTED: 



that the Collector-Treasurer be, and hereby is, 
authorized and directed on behalf of the Trustees 
of the Public Library of zhe City of Boston to 
take the following action in respect to the 
BENTON BOOK FUND: 

To Sell ; 

^■■^-— — — r>, 

18 shs. Donaldson, Lufkin & Jenrette, Inc. limit 2 1/2 

that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of che foregoiiig vote," 



The Director reported receipt of recommendations from State Street Bank 
and Trust Company relative to the Felloves Athenaeum Fund . As a result of Mr. 
Parker's conversation with Mrs. Reid at State Street Bank concerning the Trustees' 
reservations about buying Province of Ontario bonds, the recommendation was 
cancelled and instead. State Street Bank recommended the purchase of Pennsylvania 
Power and Light. Following discussion, and on motion duly made and seconded, 
it was 

VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the 
FELLOWES ATUENAEU2I FUND: 



VOTED: 



To Sell : 

324 shs. Standard Oil Co. of Calif. Cap. 
50 shs. £.1. DuPont de Nemours & Co. Com. 

To Purchase 

$10,000 Pennsylvania Power & Light 

9 3/4% due 11-1-05 
60 shs. Dow Chemical Co. Com. 



limit 29 
limit 129 



limit 100 

llBllt 91 



that the Clerk be and hereby is authorized and 
directed to notify the Collector-Treasurer of 
the foregoing vote. 



The Director reported receipt of recommendations from Scudder, Stevens, and 
Clark relative to the General Investment Account and the John Deferrari Inden- 
ture of Trust Dated December 13, 1948 . In the discussion that followed it was 
agreed that all of the recommendations should be adopted with the exception of 



.nutes ^01 neei 
Corporation 
[Deceuiber 12, 1975 
P. 3 



the recommendation to purchase First Chicago Corporation. It was agreed that 
Mr^ Parker would speak with Mr. Brown of Scudder, Stevens and Clark concerning 
this question. On motion duly made and seconded, it was 

VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the GENERAL 
INVESTMENT ACCOUNT: 



To Sell; 

2,000 shs. 

1,500 shs. 

1,500 shs. 

41 shs. 



Weyerhaeuser . 80 
Alcoa 1.34 

Phelps Dodge 2.20 
Donaldson, Lufkin & 
Jenrette 



limit 33 
limit 31 



To Purchase: 



1,500 shs. Weyerhaeuser Conv. 

Pfd. 2.80 

3,000 shs. Armco Steel 1.60 



limit 27 



and 
VOTED: 



and 



VOTED: 



that the Clerk be and hereby is authorized and 
directed to notify the Collector-Treasurer of 
the foregoing vote. 

that the Collector-Treasurer be, and hereby is, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the JOHN 
DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 
1948: 



To Sell : 

500 shs. Alcoa 

600 shs. Phelps Dodge 

To Purchase: 



1.38 
2.20 



limit 33 
limit 31 



1,000 shs. Armco Steel 1-60 limit 27 



and 
VOTED: 



that the Clerk be and hereby is authorized and 
directed to notify the Collector-Treasurer of 
the foregoing vote. 



Corporation 
December 12, 1975 
P. /. 



The Director reported that a meeting had been held with Mr. Terry Krieger 
who is with the National Endowment for the Humanities. Mr. Krieger reported 
that the National Endowment for the Humanities was very pleased with the pro- 
gress of the Learning Library Program, and he invited the Library to submit a 
request for a four-year extension to the present grant which will expire June 
3, 1977. This four year grant would provide full funding for the program for 
the first two years and 50% funding for the second two years. The Director 
pointed out that this grant would provide continuation funding so that the 
Learning Library Program can be made an integral part of the Library's ongoing 
activities. During this four year period, the Library would be able to seek 
private support to match the the 50% funding for the third and fourth year, 
and thereby, establish an endowment to provide ongoing funding for the program 
thereafter. He noted that this invitation to submit a request was not a 
guarantee that a grant would be forthcoming but that it would seem to be fair- 
ly certain if the Library could come up with a program that was acceptable 
to the Endowment. It was agreed that the Library should go ahead and develop 
such a program. The Director will make recommendations as to how Endowment 
funds might be obtained so that this program can become a permanent program in 
the Library. It was pointed out that it is most unusual for the National Endow- 
ment for the Humanities to consider a follow-on grant such as this, and it is, 
therefore, most encouraging. It means that the Library will have five to six 
years rather than a year and a half to put this program on a permanent basis. 

The Director said that he thought it would be well to spend some time dis- 
cussing the activities of the Bureau of Library Extension. A confrontation has 
developed between various representatives of the Library community, and the 
Bureau of Library Extension. What happens from here on is a matter of concern 
for all parties involved in the State Library program. The 180 libraries in 
the Eastern Region have had a committee working on a revision of the Plan of 
Service for the Eastern Region. Miss Y.T. Feng was the Library's representative 
on this committee, and the Director asked Miss Feng to report to the Board on 
the problems. Miss Feng reported that a group of selected Librarians from 
various libraries in the Eastern Region had been asked to serve on a committee • 
for the purpose of reviewing and revising where neccessary the exixting Plan 
of Service. At the outset, the committee met on the basis of subcommittees for 
each subregion. The function of each subcommittee was 1) to determine what 
are the needs of all libraries in the subregion, 2) the formulation of the 
aspirations of the member libraries, and 3) how to maximize the benefits of 
existing resources. All of this data was collected by subregions , and then the 
committee correlated all of this data in order to formulate a Plan of Ser^/ice 
along with a rationale for this plan and a determination as to how it could be 
implemented. Following the completion of this work, the plan was presented to 
the Eastern Region Libraries' Advisory Counsel (ERLAC). The plan was subse- 
quently approved at their meeting on June 4, 1975. Miss Feng then went on to 
detail some of the objections raised by the Bureau of Library Extension with 
regard to the Plan of Service. Three times it was submitted to the Bureau, 
and three times the committee met to consider the objections and criticisms 
raised by the Bureau. The problem/ls still not resolved. Since the Plan 
of Service was approved by ERLAC /there is nothing more that the committee can do. 
Miss Heneghan expressed the opihion that what the libraries are involved in is 
a power struggle with the Director of the Bureau of Library Extension who wants 
to control all state funds appropriated for Library services. At a recent 



Corporation 
December 12, 1975 



meeting of the Greater Boston Public Library Administrators. Mr. Joyce. 
Director of the Bureau, stated "the law provided for five regions (there 

and Snrin^f^!lH^ ^.'^ and nothing in the law requires that Boston Worcester, 
and Springfield be the headquarters libraries." The law would have to be 
changed to put the funds in the Biireau's hands. It is the opinion of the 
th^n^hl 'lT7lt''lJ'^l'; Mr. Joyce is more concerned with the control of funds 
trZll M M .^ l^"" °^ '^"^'"- ^^^^ ^^^ requested that this matter be 
«^^^f ^>, r i^ ^° '^^ ^°^^^ °^ ^^^^^^y Commissioners (ERLAC is established 
not L^ ! .u° ^?P°".^° '^^ ^°^^^ °^ ^ib^^^y Commissioners). They have 
not yet seen the Plan of Service as drawn up by the Advisory Committee. The 

thr^nnt.rM' 1?.' '^^' '^^ document in this matter is the contract between 
the contracting libraries and the Board of Library Commissioners. The 
present tenor of discussion with the Bureau of Library Extension is directly 
contrary to the philosophy upon which the State aid program was created A 
meeting was scheduled for the following Tuesday between ERLAC and the Board 
of Library Commissioners. It is hoped that the Board of Library Commissioners 

^at th^%'^'^'%''"^ "f .'°^ "' " "^^""^ °' ^^^^ ^^^^^^8- ^^ -^^ P^^in^ed out 
at thf ^ f"^"i^ i^^f^^ f°^ 24 positions. There are now 55 positions filled 

gested that the time has come for the Board of Library Commissioners to recog- 
nize the true cost of running the regional library system and the advantage of 
the present arrangement that builds on existing strengths. The law was set 
up to get the Bureau out of Libraryroperations and to transfer operations 
into the libraries. The law provides for the distribution of funds accordingly. 
Based on a questionnaire that was distributed to libraries throughout the state, 
a report has been prepared by thd. Bureau on the effectiveness of the present 
regional system. Hearings have been scheduled across the state in Auburn. 
Marlboro, and Springfield. None of the participating libraries have yet seen 
the report. A discussion followed. 

The Director reported that the lunch room contract which had been held 
by Service Systems Inc. will expire on December 17. 1975. and will not be 
renewed. Several companies were invited to submit proposals for providing 
vending services in the lunch room. The Director stated that these proposals 
had been examined by the Library and it was now recommended that a contract 
be entered into with Seller's Food Service of New England. On motion 
duly made and seconded, it was 

VOTED: that there be entered into with Seller's Food Service.^ 7^ > 



N e w Englan d. 153 Second Avenue, walthan:, MA 02154 an' 
Agreement for the provision of food vending machine and 
related services at the Boston Public Library, Copley 
Square, Boston, Massachusetts . for a three-year period, 
beginning December 18. 1975 and subject to the terms, 
agreements, conditions, and covenants set forth in said 
Agreement. 






/ 4 < 



Dissolved at 4:40 p.m. 



Clerk 




■^^- 

Please read, initial below, ^d 
return to the Clerk 



JP/P 



CORRECTED VOTE 



12 December 1975 



"VOTED: that there be entered into with Seller's Food Services, a 
division of the Seller Corporation, 153 Second Avenue, 
Waltham, MA. 02154 an Agreement for the provision of food 
vending machines and related services at the Boston Public 
Library, Copley Square, Boston, Massachusetts, for a three- 
year period beginning December 18, 1975, subject to the 
terms, agreements, conditions, and covenants set forth in 
said Agreement." 



A true copy. 



Attest: 



/s/ LIAM M. KELLY 



Clerk 



cc: Trustees File 



\/'^ 



iAJ^ 



/ 



u 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, January 9, 1976 



A meeting of the Trustees of the Public Library as a Corporation of the 
City of Boston was held In the Trustees Room at 4:45 p.m. 

Present: Messrs Maher, Murray, Parker, and Mrs. White, Trustees. 

President: Mr. Parker, presiding. 

The minutes of the regular meeting of November 7, 1975, as presented, were 
approved. 

Additions since the last meeting of the Board to funds already established 
In the General Investment Account were approved as follows; 

Date of Acceptance 

by the Director Fund Amount 



10 December 1975 
22 December 1975 

9 January 1976 
9 January 1976 



Morris Goodman Fund 

Maury A. Bromsen Lecture In 

Humanistic Bibliography 
John M. Carroll Fund 
Macy J. Margolls Memorial Fund 



\ 50.00 

5,000.00 
30.00 
75.00 



and 



The minutes of the meeting of the Committee on Finance on November 21 1975 
as presented, V7ere approved. * ' 

The Director reported that at this time of year it was necessary to have 
authorization for the distribution of trust funds income. On motion duly mad- 
and seconded, it was 

VOTED: that Philip J. McNlff , Director and Librarian of the 

Public Library of the City of Boston, be and hereby Is, 
authorized and directed to cause to be distributed; and 
paid to the Trustees of the Public Library of the City 
of Boston the income of the General Investment Account 
for the period of January 1, 1975 to December 31, 1975, 

VOTED: that Philip J. McNlff, Director, and Librarian of the Public 
Library of the City of Boston be and hereby is authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Josiah H. 
Benton, as defined by the Ag'^eement of Compromise, dated 
January 15, 1935 and made in connection with the administration 
of the trust created by said Clause, four-tenths of the income 
of the: Benton Book Fund for the period from January 1, 1975 
to December 31, 1975, inclusive, now held in the custody of 
the Collector-Treasurer of the City of Boston, and to cause 
to be distributed and paid to the Trustees of the Public 
Library of the City of Boston the remaining six-tenths or 
said income for said period to be applied to the purchases 
provided, in said Agreement of Compromise. 



Form No. 1046F— 11/74 



l^iautes of Meeting 
Corporation 
January 9, 1976 . 
P. 2 

and 

VOTED] 



that Philip J. McNlff, Director, and Librarian of the 
Public Library of the City of Boston be and hereby Is 
. authorized and directed to cause to be paid to the 
Rector^ of Trinity Church Income for the year ending 
December 31, 1975 on the Children's Fund, now held in 
the custody of the Collector-Treasurer of the City of 
Boston pursuant to the provisions of the 11th Clause of 
the Will of Josiah H. Benton, as required by the 12th 
Clause of said Will. 

The Director stated that it was necessary to' have an authorization for ex- 
penditure from the John Deferrari Indenture of Trust Dated December 13, 1948.' 
On motion duly made and seconded, it was 

VOTED: taat there be and hereby is ai«thor"».7«>H an expenditure 

from the John Deferrari Indenture of Trust Dated Decem- 
ber 13, 19A8 for furnishing sixteen chairs for the 
children's room, said expenditure to be at the discre- 
tion of the Director, and not to exceed the sum of seven 
hundred sixty-six dollars ($766.00) • 

In response to the query as to the necessity of these items, the Clerk reported 
that the very inexpensive plastic chairs which had been purchased for the 
children's area prior to the opening of the new building had not been at all 
suitable to that use. All of these were long since broken. It had taken some 
time to find a chair that was appropriate, and these had been purchased since 
they were absolutely necessary. 

The Director recommended that the Joan of Arc Fund be invested in the 
General Investment Account. On motion duly made and seconded, it was 



VOTED: 



and 
VOTED: 



that the sum of seven thousand six hundred sixty- 
four dollars and six cents ($7,664.06) tendered at 
this meeting of the Board by John Cardinal Wright 
to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 114 of the Acts of 
1878) be, and the same hereby is arc**pted vifh 3r?.ti- 
tude and funded as the Joan of Arc Fund , the income 
to be added to principal until otherwise ordered by 
tl^ Board; 

that the sum of seven thousand six hundred sixty- 
four dollars and six cents ($7,664.06) which was this 
day funded as the Joan of Arc Fund be invested through 
the GENERAL INVESTMENT ACCOUI^T established by vote of 
the Board on December 1, 1950; that for the purpose 
of enabling such investment five thousand one hundred 
nine and one-half units be, and the same hereby are, 
added to said GENERAL INVESTMENT ACCOUNT, and that the 
five thousand one hundred nine and one-half additional 
units hereby added to the GENERAL INVESTMENT ACCOUNT 
be, and the same hereby are, allocated to the Joan of 
Arc Fand on the basis of $1.50 per unit, which is here- 
by determined to be the present fair value per unit. 



Minute;? of Meetipg 
Corp ovation 
Jai-!uary 9, 1976 
P. 3 



The Director stated that it was necessary to take the annual vote to pro- 
vide authorization to sign contracts for calendar year 1976. On motion duly 
made and seconded, it was 

, VOTED: that until January 1, 1977, the President, Vice Pre- 

sident, the Director, and the Clerk of the Corporation, 
be and they hereby are severally authorized to sign any 
and all contracts voted to be made by the Board in the 
name and behalf of the City and any an all communications 
In connection with the award of contracts so voted or re- 
commended to be so voted. 



Dissolved at S:50 p.m. 







Clerk 




Please read, initial below, and 
return to the Clerk 



.r ^ ,?. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, February 13, 1976 



A meeting of the Trustees as a Corporation was held in the Trustees Room at 
3:45 p.m. 

Eresenti Messrs Parker, Rabb, and Mrs. White, Trustees. 

The President, Mr. Parker, presiding. 

The meeting opened with a discussion of budget cutbacks for Fiscal Year 1976. 
The Director reported that he had received a letter from the l-layor requesting 
that the Library cut back on its spending in the amount of $500,000 for the 
remainder of the Fiscal Year. Since this vjas the figure that Mr. Niklaus had 
been talking about, the Director said that he and senior staff members had 
undertaken a thorough review of the Fiscal Year 1976 budget and the Library's 
spending, to date, in order to determine how this amount could be turned back 
to the City. To make this possible, $135,000 could be saved in the nonpersonnel 
part of the budget. This amount is largely based on a projected saving of $80,000 
in the heat, light and power account. $15,000 will be saved in the part-time 
account, and $50,000 will be saved in the overtime account. This is possible 
because spending for all overtime has been carefully monitored since the begin- 
ning of the year. He noted that funding had been requested in this account to 
enable the Sunday opening to be maintained all year round. This funding had 
not been approved, but the Library did get some increase in that account which 
was not adequate enough to permit extended Sunday opening. At the beginning of 
the Fiscal Year, a bookkeeping error in the auditing office had resulted in 
almost $100,000 being incorrectly charged to the Fiscal 1976 budget appropria- 
tion. This adjustment will be included in the $500,000 savings. In addition 
to these savings, the Director stated that a savings in the amount of $200,000 
will be made in the regular personnel account. The Director emphasized that 
this saving was possible because of the low staffing level that had been built 
up since the beginning of the Fiscal Year. This was done in order to facilitate 
the reorganization moves in various elements of the Library organization. The 
Library will be unable to continue even the present level of service if this 
level of cutbacks in maintained in Fiscal Year 1977, It has been nade clear to 
Mr. Niklaus that in order to accomplish $200,000 savings in the regular per- 
sonnel account, the preparation of the collections for the new branch libraries 
can not be undertaken. The Director stated that if the reported recommendations 
for the Library's Fiscal 1977 budget are accepted, and if the budget recommen- 
dations include a cut of $600,000 in the personnel account (as has been reported) 
there will definitely have to be a reduction in the present level of service. 
Mr. Rabb stated that there needs to be a declaration of what services are going 
to be curtailed if cuts are necessary. The Director stated that Mr. Doherty 
and Mr. FitzPatrick had met the previous day with Mr. Niklaus in order to 
urge restoration of about $300,000 in the personnel account which would enable 
new branches to be opened. The Director felt that it was vital to try to get 
this minimum of restorations. Mr. Doherty and Mr. FitzPatrick outlined the 
review of the budget that they had undertaken with Mr. Niklaus. There was no 
indication subsequent to that meeting whether the $300,000 would be restored. 



Form No. 1046F— 11/74 



Minutes of Meeting 
Corporation 
^eb^uary 13, 1976 



were JprSed!^' ""^ '^^ "^''^^''. ""^^^^""^ °^ ^"^^^^^^ ^' ^^^^' ^^ presented. 

Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: c-^-uB oz cne 

On 23 January 1976 

For the General Investment Account ; 

VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the 
GENERAL INVESTMENT ACCOUNT: 



To Purchase ; 

1,000 shs. Capital Holding 

500 shs. Farmers New World Life 
Insurance 



•40 limit 25 
.16 limit 45 



and 
VOTED: 



and 



VOTED: 



and 
VOTED: 



that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote. 

that effective January 23, 1976, the unit value 
for the GENERAL IIhTEST^IENT ACCOUNT be and here- 
by Is established as $1.62 per unit; 

that the Secretary of Cocmitteea be and hereby 
is authorized and directed to notify the Collector- 
Treasurer of the foregoing vote. 



For the Benton Book Fund ; 

VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 

of the Public Library of the City of Boston to 

take the following action in respect to the 
BENTON BOOK FUND: 



and 
VOTED: 



To Purchase : 

$20,000 Northern Natural Gas Sinking 
Fund deb. 9% 11/1/95 



limit 100 1/2 



that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote. 



Minutes of Meeting 
Corporation 
February 13, 1976 
P. 3 

On 29 January 1976 



For the Qeneral Investment Account ; 

VOTED: that the Collector- Iieasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the 
GENERAL INVESTMENT ACCOUNT: 

To Sell ; 

$75»000. Scudder Managed Reserves at market 



and 



and 
VOTED; 



VOTED: 



that the Secretary of Comsiittees be and hereby 
Is authorized and directed to notify the Collector- 
Treasurer of the foregoing vote. 

that the Collector-Treasurer be, and hereby is, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the 
GENERAL INVESTMENT ACCOUNT: 



and 

VOTED: 



To Purchase ; 

$100,000 U.S. Treasury Notes 
due 2/15/83 



QZ at par 



that the Secretary of Coramittees be and hereby 
is authorized and directed to notify the Collector- 
Treasurer of the foregoing vote. 



For the John Deferrari Indenture of Trust Dated December 13 
1948; ~~' 

VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the JOHN 
DEFERPJ\.RI INDENTURE OF TRUST DATED DECEMBER 13, 
1948: 



and 
VOTED: 



To Sell : 

$10,000. Scudder Managed Reser-/es at market 

that the Secretary of Connittees be and hereby 
Is authorized and directed to notify the Collector- 
Treasurer of the foregoing vote. 



Minutes of Meeting 
Corporation 
February 13, 1976 
P. 4 

and 



VOTED: that the Collector-Treasurer be, and hereby Is, 

authorized • and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the JOHN 
DEFERRARl INDENTURE OF TRUST DATED DECEMBER 13, 
1948: 



To Purchase : 



$30,000 



U.S. Treasury Notes 
due 2/15/83 



8Z at par 



and 
VOTED: 



that the Secretary of Coinmittees be and hereby 
Is authorized and directed to notify the Collector- 
Treasurer of the foregoing vote. 



The minutes of the Special Meeting of the Committee on Finance on January 
9, 1976, as presented, were approved. 

The Director reported that at this time of year it is necessary to add 
Income earned in 1975 to certain funds in the General Investment Account. 
On motion duly made and seconded, it was 



VOTED: 



and 
VOTED: 



that the sum of seven hundred eighty-five dollars and 
five cents ($585.05) representing the income for 1975 
received by the Boston Public Library Staff Centennial 
Fund , a fund established by the Trustees of the Public 
Library of the City of Boston (a corporation under 
Chapter llA of the Acts of 1878) on January 7, 1966, 
be and the same hereby is added to the principal of the 
Boston Public Librarv Staff Centennial Fund which is 
to be expended for an appropriate gift for the addi- 
tion to the Central Library building, the income to be 
added to principal until expenditure of the said Fund 
Is ordered by the Board; 

that the sum of seven hundred eighty-five dollars and 
five cents ($755.05), which is this day funded as an 
addition to the Boston Public Library Staff Centennial 
Fund be invested through the GElXilAi II^'EST:IENT ACC0U:;T 
established by vote of the Board on December 1, 1950; 
that for the purpose of enabling such investment four 
hundred eighty four and one-half units be, and the same 
hereby are, added to said GENERAL INVESrilENT ACCOL'NT; 
and that the four hundred eighty-four and one-half 
.additional units hereby added to the GE^IERAL INVESTMENT 
ACCOL'NT be, and the same hereby are, allocated to the 
Boston Public Library Staff Centennial Fund on the 
basis of $1.62 per unit, which is hereby determined 
to be the present fair value per unit." 



^dlnutes of Meeting 
Corporation 
Febraary 13, 1976 



and 



VOTED: 



and 

VOTED: 



and 



that the sum of one hundred forty-nine dollars and eighty 
cents ($149.30) representing the income for 1975 received 
by the Centennial Fund , a fund established by the Trustees 
of the Public Library of the City of Boston (a corporation 
under Chapter 114 of the Acts of 1878) on June 1, 1956, 
bft and the same hereby is added to the principal of the 
Centennial Fund which is to be used as the Tioard shall 
hereafter direct for the benefit of the Public Library of 
the City of Boston or any purpose in connection therewith; 

that the sum of one hundred forty-nine dollars and eighty 
cents ($149.80) which is this day funded as an addition 
to the Centennial Fund , be invested through the GEITERAL 
INVESTtEKT ACCOb'rJT established by vote of the Board on 
December 1, 1950; that for the purpose of enabling such 
Investment ninety-two and one-half units be, and the 
same hereby are, added to said GENEPvAL INVESTMENT ACCOUNT; 
and that the ninety-two and one-half additional units 
hereby added to the GENERAL IirVTSriENT ACCOUIsT be, and the 
same hereby are, allocated to the Centennial Fund on the 
basis of $1.62 per unit, which is hereby cetermii^d to 
be the present fair value per unit. 



VOTED: 



and 
VOTED t 



that the sum of one thousand four hundred eight dollars 
and seventeen cents ($1,408.17), representing the income 
for 1975 received by the John Deferrari Fund , a legacy 
given to the Trustees of the Public Library of the City 
of Boston (a corporation under Chapter 114 of the Acts 
of 1878) by the Will of John Deferrari, who died on April 
29, 1950, (Suffolk Probate No. 352720), be and the same 
hereby is added to the principal of the John Deferrari 
Fund , the income of which is to be added to the principal 
in accordance with the vote of the Trustees taken on 
Kay 4, 1951; 

that the sum of one thousand four hundred eight dollars 
and seventeen cents ($1,408.17), which is this day funded 
as an addition to the John Deferrari Fund be invested 
through- the GENERAL INVESTMENT ACCOL^.iT establishec by 
vote of the Board of Trustees on December 1, 1950; that 
for the purpose of enabling such investment, eight hundred 
sixty-nine units be, and the same hereby are, added to 
oald GENEPJO. INVESTMENT ACCOUNT: and that the eight 
hundred sixty-nine additional units hereby added to the 
GENEP.AL INVESTMENT ACCOUNT be, and the same hereby are, 
allocated to the John Deferrari Fund on the basis of 
$1*62 per unit, which is hereby determined to be the 
present fair value per unit. 



Minutes of Meeting 

Corporation 

Februa?y/13, 1976 
•P. 6 



and 



VOTED; 



and 
VOTED: 



that the sum of one thousand eight dollars and eighty- 
seven cents ($1,008.87), representing the income for 1975 
received by the William Addison Dwjg^rins Fund, a legacy 
given to the Trustees of the Public Library of the City 
of Boston (a corporation under Chapter 114 of the Acts of 
1878) under Paragraph 18 of the Will of Mabel H. Dwiggins, 
vho died on September 25, 1968, in consideration of the fact 
that the Boston Public Library has designated a room in its 
rare books area as the VJilliam Addison Dwiggins Room, be 
and the same hereby is added to the principal of the 
William Addiso n DvrLe'^ins Fund, the income of which is to be 
added to principal until otherwise ordered by the Board; 

that the sum of one thousand eight dollars and eighty- 
seven cents ($1,008.87), which was this day funded as an 
addition to the William Addison Dwicr,ir.s Fimd be invested 
through the GENERAL IirVESriENT ACCOUNT established by 
vote of the Board on December 1, 1950; that for the pur- 
pose of enabling such investment six hundred twenty-three 
units be, and the same hereby are, added to said GENERAL 
INVESTMENT ACCOIT.nT, and that the six hundred twenty- three 
additional units hereby added to the GENERAL INTESr-IENT 
ACCOUNT be, and the same hereby are, allocated to the 
William Addison Dwjcyeing Fund on the basis of $1.62 per 
unit which is hereby determined to be the present fair 
value per unit. 



and 



VOTED: 



and 
VOTED: 



that the sum of four dollars and twenty-six cents ($4.26), 
representing the income for 1975 received by the Friedman 
Building Furd . as given to the Trustees of the Public Library 
of the City of Boston (a corporation under Chapter 114 of the 
Acts of 1878) under Article 21 (G) of the VJill of Lee M. 
Frideman, who died on August 7, 1957, be and the same hereby 
is added to the principal of the Friedman Buildine Fund , 
the income of which is to be added to principal until 
otherwise ordered by the Board; 

that the sum of four dollars and twenty-six cents ($4.26), 
whic is this day funded as an addition to the Friedman 
Building' Fund be invested through the GENERAL I>:\^ESTMENT 
ACCOUNT established by vote of the Board on December 1, 1950: 
that for the purpose of enabling such investment two 
and one-half units be, and the same hereby are, added 
to said GENERAL INVESTMENT ACCOUNT, and that the two and 
one-half additional units hereby added to the GENERAL 
INVESTMENT ACCOU^rT be, and the same hereby are, allocated 
to the Friedman Building Fund on the basis of $1.62 per 
unit, which is hereby determined to be the present fair 
value per unit. 



Minutes of Meeting 

Corporation 

February 13, 1976 
P. 7 



and 



VOTED: 



and 
VOTED: 



and 



that the sum of "three thousand sixty-two dollars and 
twenty-two cents ($3,062.22), representing income for 
1975 received by the Lee M. Friednan Fund as residue 
given to the Trustees of the Public Library of the City 
of Boston (a corporation under Article 21 (I) of the Uill 
of Lee m. Friedman, who died on August 7, 1957, (Suffolk 
Probate No. 393153), be and the same hereby is added to 
the principal of th- Lee M. Friednan Fund of which the 
Income and/or principal is to be used as in the judgment - 
of the Board is deemed advisable; 

that the sum of three thousand sixty-two dollars and 
twenty-two cents ($3,062.22), which is this dav funded 
as an addition to the Lee M. Friedru-^.n Fund be invested 
through the GENEPJ^L Iir^ESlTlENT ACC0U:;T established by vote 
of the Board of Trustees on December 1, 1950; that for the 
purpose of enabling such investment one thousand eight 
hundred ninety and one-half units be, and the sane here- 
by are, added to said GENERAL TIVESTMENT ACCOL^rT, and that 
the one thousand eight hundred ninety and one-half additional 
ux?lts hereby added to the GENERAL II^VESirtn^T ACCOb'T.T be, an<' 
the same hereby are, allocated to the Lee M. Friedman Fund 
on the basis of $1.62 per unit, which is hereby determined 
to be the present fair value per unit. 



VOTED: 



and 
VOTED: 



r^nr.c^%''°' ^^ ''^''^ ^°^^^^" "^^ sixty-nine cents ($9.69). 
representing xncooe received for 197 «3 by the Lee M. ^ 

Ir a - n m"°^''' ^""' - ^ '""^' established by-EhTTrustees 
of the Public Liorary of the City of Boston (a corooration 
under Chapter 114 of the Acts of 1878) on Lrchri958 
through the gifp of Samuel Stern in memory tf Lee \m 

of^hrr* M ^f.^^/ "^"^^ ^^^^^y ^^ ^^^^^ ^° principal 
li ll\l^^ M- Friedman Memorlaj^Fund , of which the Income 

Sard; ^"^ principal until otherwise ordered by the 

^Mot,'^*" l"^ "5 "^r ^°^^"^ ^""^ sixty-nine cents ($9.69) 
which Is this day funded as an addition to the Lee M ' 

.^ lednan Memorial F-jnd be invested through tha CtIe^TAL 

INVESTI-IEN'T ACCOUNT established by vote o? the Bo^rd "^^ 

Trustees on Decenber 1. 1950; that for the purpose of 

!« ^! r ^"^"^"^'-'t ^i'^ "nits be. and the s^ae hereby 
are, added to said GENEivAL iMVESThXMT ACCCUMT; ard that 

MEN/AfcC0L4T'K°"^^ T^t" ^'""^^ '"^'^^'^ '° ""^^ '^^"ERAL INVEST- 
MENT ACCOUNT be and the same hereby are. allocated to the 

LeeM. trled nan :;enorial Fund on the basis of $1.62 per 
;±; ^erunU."""' -"-^-^^ ^o be the present fair 



Minutes of Meeting 
Corporation 
February 13, 1976 



and 



VOTED: 



and 
VOTED: 



and 



that the sum of one hundred sixty dollars and twenty- 
five cents ($160.25), representing one-quarter of the 
income for 1975 received by the Lee M. Friedman Fund 
for Books for the Rare Book Department , a legacy given 
to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 114 of the Acts 
of 1878) under Article (H) (9) of the Will of Lee M. 
Friedman, who died on August 7, 1957, (Suffolk Probate 
No. 393153) , be and the same hereby is added to the 
principal of the Lee M. Friedman Fund for Books for the 
Rare Book Department , one-quarter of the income of 
which is to be added to principal each year for fifteen 
years ; 

that the sum of one hundred sixty dollars and twenty- 
five cents ($160.25), which is this day funded as an 
addition to the Lee M. Friedman Fund for Books for the 
Rare Books Department , be invested through the GENERAL 
INVESTMENT ACCOUNT, established by vote of the Board of 
Trustees on December 1, 1950; that for the purpose of 
enabling such investment ninety-nine units be, and the 
same hereby are, added to said GENERAL INVESTMENT ACCOUNT; 
and that the ninety-nine additional units hereby added 
to the GENERAL INVESTMENT ACCOUNT be, and the same hereby 
are, allocated to the Leo M. Friedman Fund for Books for 
the Rare Book Department on the basis of $1.62 per unit, 
which is hereby determined to be the present fair value 
per unit, 



VOTED: 



and 
VOTED: 



that the sum of four 
dollars and six cents 
for 1975 received by 
Fund , a legacy given 
of the City of Boston 
the Acts of 1878) by 
who died on February 
is added to the princ 
Board; 



thousand one hundred thirty-four 

($4,134.06), representing income 
the Dr. Samuel Abbott Green Memorial 
to the Trustees of the Pubic Library 
(a corporation under Chapter 114 of 
the Will of H. Sylvia A.H.G. Wilks 
5, 1951, be, and the same hereby 
ipal until otherwise ordered by the 



that the sum of four thousand one hundred thirty-four 
dollars and six cents ($4,134.06) which was this day 
funded as an addition to the Dr. Samuel Abbott Green 
Memorial Fund be invested tarough the GENERAL INVESTMENT 
ACCOUNT established by vote of the Board of Trustees on 
December 1, 1950; that for the purpose of enabling such 
investment two thousand five hundred fifty-two units be, 
and the same Hereby are, added to said GENERAL INVESTMENT 
ACCTOUNT; and that the two thousand five hundred fifty- 
two additional units hereby added to the GENERAL IN\'ESTMENT 
ACCOUNT be, and the same hereby are, allocated to the Dr. 
Samuel Abbott Green Memorial Fund on the basis of $1.62 
per unit, which is hereby determined to be the present 
fair value per unit. . , 



Minutes of Meeting 
Corporation 
.February 13, 1976 

and 

VOTED: 



and 
VOTED: 



that the sum of six hundred ninety-three dollars and 
three cents ($693.03), representing the income for 1975 
received by the Dr. Samuel Abbott Green Publications Fund , 
a fund 'established by the Trustees of the Public Library 
of the City of Boston (a corporation under Chapter 114 of 
the Acts of 1878) on January 20, 1967, be and the same 
hereby is added to the principal of the Dr. Samuel Abbott 
Green Publications Fund , the income of which is to be 
added to principal, T'hich is to be used for Library publi- 
cations purposes as shall be certified by the Director from 
time to time; 

that the sum of six hundred ninety-three dollars and 
three cents ($693.03), which is this day funded as an 
addition to the Dr. Samuel Abbott Green Publications Fund 
be invested through the GENERAL INVEST>tENT ACCOUNT 
established by vote of the Board on December 1, 1950; 
that for the purpose of enabling such investment four 
hundred twenty-eight units be, and the same hereby are 
added to said GENERAL IN\^ESTMENT ACCOL^^T; and that the 
four hundred twenty-eight additional units hereby added 
to the GENERiVL INVESTMENT ACCOb^T be, and the same hereby 
are, allocated to the Dr. Samuel Abbott Green Publications 
^^"d on the basis of $1.62 per unit, which is hereby 
determined to be the present fair value per unit. 



and 



VOTED: 



and 
VOTED: 



that the sum of one hundred sixty-nine dollars and ninety 
cents ($169.90), representing the income for 1975 
received by the Arthur W. Heintzelman Memorial Fund , 
tendered by fellow workers and friends of the late 
Arthur W. Heintzelman, Keeper of Prints, to the Trustees 
of the Public Library of the City of Boston ('a corporation 
under Chapter 114 of the Acts of 1878) be and the same 
hereby is added to the principal of the Arthur W. Heint- 
zelman Memorial Fund to be held and invested until other- 
vise ordered by the Board; 

that the sum of one hundred sixty-nine dollars and ninety 
cents ($169.90), which was this day funded as an addition 
to the Arthur W. Heintzelman Memorial Fund be invested- 
through the GENERAL INVESTMENT ACCOUNT established by 
vote of the Board on December 1, 1950; that for the 
•purpose of enabling such investment one hundred four and 
one-half units be, and the same hereby are, added to 
said GENERAL INVESTMENT ACCOUNT, and that the one hundred 
four and one-half additional units hereby are allocated 
to the Arthur W. Heintzelman Memorial Fund on the basis 
of $1.62 per unit, which is hereby determined to be the 
present fair value per unit." 



Minutes of Meeting 
Corporation 
l^bruary 13, 1976 



and 



VOTED: 



( 

and 
VOTED: 



that the sum of twenty-four dollars and seventy-eight 
cents ($24.78), representing income for 1975 received 
by the Shakesoeare-Emerson Fund, a fund established by 
the Trustees of the Public Library of the City of Boston 
(a corporation under Chapter 114 of the Acts of 1878) 
on December 12, 1969, be and the same hereby is addea 
to the principal of the ShaUespear e-Emerson Fund, the 
income of which is to be added to principal until the 
year 2052 - the 200th Anniversary of the founding of 
the Library; 

that the sura of twenty-four dollars and seventy-eight 
cents ($24.78), which is this day funded as an addition 
to the Shakespeare-Em erson_Fund be invested through the 
GENERAL IN'VESTMENT ACCOUNT, established by vote of the 
Board on December 1, 1950; that for the purpose of 
enabling such investment fifteen and one-half units be, 
and the same hereby are, added to the GENEP..L INVEST^IT 
ACCOUNT, and that the fifteen and one-halt additional 
units hereby are allocaced to the Shakespeare-Emerson 
Fund on the basis of $1.62 per unit, which is hereby 
determined to be the present fair value per unit. 



and 



VOTED: 



and 
VOTED: 



that the sum of eight hundred eighty-four dollars and 
eighty-one cents ($884.81), representing income for 1975 
received by the Helen 0. Storrov Fund , which is comprised 
of gifts to the Trustees oi the Public Library of the City 
of Boston (a corporation under Chapter 114 of the Acts of 
1878) under provisions of Article Eight of the Will of Helen 
0. Storrow, who died November 10, 1944, and which were 
accepted by the Board of Trustees on October 5, 1945, 
October 4, 1946, September 4, 1947, July 21, 1948, July 1, 
1949, July 11, 1950, be, and the same hereby is, added to 
the principal until otherwise ordered by the Board; 

that the sum of eight hundred eighty-four dollars and 
eighty-one cents ($884.81) which is this day funded as an 
addition to the Helen 0. Storrow Fund be invested through 
the GENERAL INVESTMENT ACCOUNT established by vote of 
the Board of Trustees on December 1, 1950; that for the 
purpose of enabling such investment five hundred forty- 
six units be, and the same hereby are, added to said 
GENERAL IN\^ESTMENT ACCOUNT, and that the five hundred 
forty-six additional units hereby added to the GENERAL 
INVESTMENT ACCOUNT be, and the same hereby are, allocated 
to the Helen 0. Storrow Fun d on the basis of $1.62 per 
unity which is hereby determined to be the present fair 
value per unit. 



Minutes of Meeting 

Corporation 

February 13, 1976 
^P. 11 ^ 

and 

VOTED: 



and 
VOTED: 



that the sum of thirty-seven dollars and fifty- 
eight cents ($37.58), representing one half of the in- . 
come for 1975 received by The Wedgwood Club 25th Anni- 
versary Fund in >fenory of Mrs. Marcus A. Coolid^e , a 
gift to the Trustees of the Public Library of the City 
of Boston (a corporation under Chapter 114 of the Acts 
of 1878) , be and the same hereby is added to the princi- 
pal of The Wedgewood Club 25r.h Anniversary Fund in Memory 
of Mrs. Marcus A. Coolidge , the income thereof to be 
applied as set forth in an instrument of gift dated 
May 25, 1958, and subject to the terms, agreements, and 
conditions set forth in said instrument of gift; 

that the sum of thirty-seven dollars and fifty- 
eight cents ($37.58) which is this day funded as an 
addition to The Wedgewood Club 25th Anniversary Fund 
in Memory of Mrs. Mircus A. Cooiidg*?. be invested through 
the GENERAL INVESTMENT ACCOUNT established by vote of 
the Board of Trustees on December 1, 1950; that for the 
purpose of enabling such investment twenty-three units 
be, and the same hereby are, added to said GENERAL IN- 
VESTMENT ACCOUNT, and that the twenty-three additional 
units hereby added to the GENERAL INVESTMENT ACCOL'NT 
be, and the same hereby are, allocated to The Wedgewood 
Club 25th Anniversary Fund in Memory of Mrs. Marcus A. 
Coolidge on the oasis of $1.62 per unit, which is 
hereby determined to be the present fair value per unit. 

The Director reported receipt of an addition to the Dr. Samuel Abbott 
Green Memorial Fund. On motion duly made and seconded, it was 



VOTED: 



and 
VOTED 



that the sum of twenty-two dollars and seventy-seven cents 
($22.77), representing payment on account of the legacy 
given to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 114 of the Acts of 1878) 
by the will of U. Sylvi;? A. K. G. Wilks, who died on 
February 5, 1951, be, and the sane is hereby accepted with 
gratitude and funded as an addition to the Dr. Samuel 
Abbott Green Menorisl Fvind , the income to be added to prin- 
cipal until otherwise ordered by the Board; 

that the sum of twenty- two dollars and seventy-seven cents 
($22.77) which is this day funded as an addition to the 
D^, Samuel Abbott Green Memoria l Fund be invested throush 
the GENERAL Iir^'£Si:iE:;T ACC0U:;T established by vote of the 
Board of Trustees on Dccenbe'- 1, 1950; that for the ptirpose 
of enabling such investment fourteen units be, and the 
sane hereby are, added to said GENER.\L INVESTMENT ACCOUNT; 
and. .that the fourteen additional units hereby are allocated 
to the Dr. Sar^uel Abbott Green Memorial Fund on the basis 
of $1.62 per unit, which is hereby determined to be the 
present fair value per unit* 



Minutes of Meeting 
Corporation 
^February 13, 1976 



The Director reported that the West Roxbury Congregational Church had 
voted to give to the Trustees, a plot of land which was the site of the West 
Roxbury Congregational Church which had burned down. This piece of property 
will be formally given to the Trustees at a future meeting of the Board which 
will be scheduled for the West Roxbury Library. The land in question is 
immediately adjacent to the West Roxbury Branch Library. The Director indicated 
that there is also the possibility that a fund will be established for the pur- 
pose of encouraging the building of an addition to the West Roxbury Branch 
Library. 

The Director reported that Allen Miller, a resident of Jamaica Plain, 
wants to make a bequest to the Library for the purpose of establishing a fund 
for general library programs. Mr. Miller has enjoyed the services of the 
Library and feels that this would be a useful thing to do. Proposed wording 
for such a bequest has been prepared. 

Mr. Richard McMullen, owner of an outstanding collection of materials on 
the circus has requested that the Library prepare the wording for a deed of 
gift that would transfer this collection and sum of money for its maintenance 
to the Trustees. 

On the matter of adoption of the bylaws of the Boston Library Consortium, 
the Director read a letter received from Mr. Maher raising a few questions with 
regard to the bylaws. It was agreed that the Director would raise these ques- 
tions with Mr. George Hughes, the lawyer handling this matter at the firm of 
Palmer and Dodge. Following further discussion and on motion duly made and 
seconded, it was 

VOTED: that the Trustees do and hereby reaffirm the Library's 

membership in the Boston Library Consortium and do hereby 
authorize the President of the Board to sign any and all 
documents pertaining to the adoption of membership in said 
Consortium. 

The Director reported that the second annual Children's Book International 
program has been scheduled for the Library on May 2, 3, and 4. Copies of 
several recent library journal articles concerning various aspects of the 
Library services were distributed. 

Dissolved at 5:06 p.m. 



Clerk 





Please read, initial below, and 
return to the Clerk 



r 



4 





\ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, March 11, 1976 



A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 3:30 p.m. 

Present: Messrs Maher, Murray, Parker, Rabb and Mrs. \Jh±te, Trustees. 
The President, Mr. Parker, presiding. 

Action taken by the Coimnittee on Finance since the last meeting of the 
Board was approved as follows: 

On 27 February 1976 

For the Lee M. Friedman Fund for Merit /\wards 

VOTED: that the Director be and herebv is authorized to exoend 
from the Lee M. Friednar. Fund for Herit xV.^ar-I; up to the 
amount of four hundred thirty dollars ($^30.00) in con- 
nection with the program for recognition of cembcrs of 
the staff who have served twenty-five years in the 
Library; 

and 

VOTED: that the Collector-Treasurer be, and hereby is, s^uthoriied 
to withdraw from the savings account in the South Bos tea 
Savings Bank in the naue of the Trustees of the Public 
Library of the City of 2oston, Lee M. Frlcdnr-n Fund for 
Merit Awards , Account No. 223328, up to the amount cf 
four hundred thirty dollars ($430.00) tc pay the miscel- 
laneous expenses incurred in ccnnecrion vlth the -recog- 
nition of members of the staff who in 1976 completed 
twenty-five years of ser'/icc, upon presentation by the 
Director of authorization to make such payment. 

Additions since the last meeting of the Board to funds already established 
in the General Investment Account were approved as follows: 
Date of Acceptance 
by the Director Fund Amount 



27 February 1976 

27 February 1976 

3 March 1976 



Macy J. Margolis Fund 
John M. Carroll Fund 
Fred Allen Fund 



$20.00 
25.00 
10.00 



The minutes of the meeting of the Committee on Finance on January 23, 1976, 
as presented were approved. 

The Di-ector reported that the revision of the copyright legislation has 
been under stiidy by the Congress for some time. The Senate recently passed a 
copyright revision bill (S-22) which is now under consideration in the ilouse 



Form No. 1046F— 1 1/74 



Minute^ of Meeting 
Corijoraflon 
Ma^rc.h 11, 1976 
P. 2 



by the Subcommittee on Courts, Civil Liberties, and the Administration of Jus- 
tice of the House Committee on the Judiciary. The library community is 
particularly concerned with the provision of Scection 108(g)(2) of HR2223 which, 
if enacted by law, would have a serious detrimental impact on library services.' 
At the last meeting of the Boston Library Consortium, the Directors voted to 
ask that action be taken to eliminate section 108(g)(2) from the bill and to 
support the recommendation of the library community for a proposed Section 
108(i) or a revision of Subsection 108(g)(2). The area most seriously affected 
by the proposed legislation would be the photocopying of journal articles for 
inter-library loan. The Director pointed out that many of the items copied 
in this manner are from journals of learned societies where no honorarium is 
paid by the publishers to the authors. This also applies to the many articles 
that are written with the support of federal funding. The intent of the 
original copyright law was to ensure the distribution of information and not 
to protect publishers. This lagislation would seriously jeopardize the many 
cooperative library activities resulting from library networking and library 
consortia. Mr. Rabb recommended that a letter be prepared for each of the 
Trustees signatures and possibly even the employees. Following discussion 
and on motion duly made and seconded, it was 

VOTED: that the Trustees of the Public Library of the City of 
Boston, acting in the best interest of the users of the 
Public Library, do and hereby oppose the provision of 
Section 108(g)(2) of HR2223 and do and hereby support the 
proposal by the Library community for a new subsection 108(i) 
or the proposed revision for Subsection 108(g)(2). 

The Director reported that the Library Services Construction Act (LSCA) 
is currently under study with respect to the drafting of revised legislation. 
In this regard, the Director of the Bureau of Library Extension has written 
an article in the official newsletter of the Bureau of Library Extension in 
which he denigrates the past history of the LSCA grants in Massachusetts and 
in which he indicts the large urban libraries on their use of LSCA funds. 
This is just another item in the growing antagonism between the Bureau of 
Library Extension and the Library. It is a matter of concern that the Director 
of the Bureau of Library Extension does seem to have the backing and support 
of the Library Commissioners in these matters. A recent report published by 
the Bureau of Library Extension with regard Co the effectiveness of a regional 
program has been the subject of a series of public meetings to invite response 
to the findings of the report. The sentiment expressed at these hearings has 
been almost unanimously one of endorsement of the regional program by the 
library community. Mr. Parker read a letter recently received from Mr. Joyce 
that included a request for information from the Board of Trustees for all 
the contracting libraries. In related matters, the Director of the Bureau 
of Library Extension has had two pieces of legislation submitted without, 
in either case, any consultation with the library community. One bill is 
concerned with the reorganization of the Bureau with respect to the Depart- 
ment of Education. The other legislation relates to the use of the Dog Tax 
and would effect many libraries. The Bureau testified on behalf of both of 
these bills. On the same day that these hearings took place, there was a 



Minute^ of Meeting 
Corporation 
March 11, 1976 
P. 3 



hearing on a bill filed by the Maasachusetts Library Association aimed at 
increasing the mandated state aid to public libraries. The Bureau of Library 
Extension did not testify on behalf of this bill. The Director reported that 
he had met with the Chairman of the Board of Education in regard to one of 
these pieces of legislation and conveyed to her the sentiment of the library 
communities. It would seem to be the plan of Mr. Joyce, Director of the 
Bureau, to implement changes in all of these areas so that, eventually, all 
money appropriated by the state for library service in Massachusetts will be 
channeled through and doled out by the Bureau of Library Extension. At the 
same time, public libraries have a major stake in all of these matters. The 
level of support for present state programs ia not nearly adequate. VThile 
the Bureau of Library Extension has a total of 24 authorized positions on the 
state payroll, Mr. Joyce is now utilizing federal funds intended for library 
use to support an additional 32 positions on the Bureau's staff. Following 
further discussion and on motion duJy made and seconded, it was 

VOTED: that the President be instructed to invite the Chairman 

of the Boards and the libraries of each of the contracting 
libraries in the Eastern Region to a meeting in the Trustees 
Room on the evening of Tuesday, March 23, 1976. 

In the discussion that followed, the Director agreed that the present arrange- 
ment with respect to library programs in the state is still good — with the pro- 
vision that it must be properly administered. It was agreed that this meeting 
with the other chairmen would be a good first step in preparing a strategy to 
respond to this deteriorating situation. A meeting between the Board and the 
Board of Library Commissioners in the Library for the purpose of pointing out 
to them what is actually being accomplished might be desirable later on. The 
Director said that a report is being prepared which would document what has 
been accomplished since the implementing of the state regional program for 
which this Library is getting very inadequate state support. The Director 
asserted that this is the most cost effective state supported service. The 
state program has also resulted in a very high level of Library cooperation. 
The basic premise of the present state aid legislation is to build on strengths 
and cooperation. 

The Director made reference to the current controversy regarding the removal 
of twc cats from the Uphans Corner Library, This matter has received considerable 
publicity in one of the local papers. In the ensuing discussion, it was agreed 
that the Board reaffirms its standing policy with respect to animals in Library 
buildings, Animals are not allowed in Library buildings, the only exception 
being seeing-eye dogs. Mr. Maher emphasized the importance of retaining this 
policy and cited the matter of liability facing the city if these cats were 
to attack anybody using the Library. 

In response to a question on the status of the Fiscal Year 1977 budget, 
the Director stated that the recommendations which- have Been received with 
respect to the 1977 budget are presently being studied with a view to drawing 



Minutu§ of Meeting 
Corporation 
^t^h 11, 1976 



up recommendations for appropriate action by the Board. The inajor cuts in 
the budget request are in the full time parsonnel account which has been cut 
by $690,000. It is now yet clear whether any funds will be returned to the 
Library if federal funds are received by the City. The total amount of the 
request by the Boston Public Library was $10,488,000. The budget recommenda- 
tion is $9,175,000. The Director said that the staff would be kept informed 
with respect to any adjustments that are mandated by this cut. 

Dissolved at 4:45 p.m. 



Clerk 




Please read, initial belo^, and return 
to the Clerk 



y 




^*</ 



N 



V * TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Mnutes of Heating 
Corporation 



In Board of Trustees 
Friday, April 9, 1976 



A meeting of the Tru.=>tees as a Corporation \-jas held in the Trustees Room 
at 3:40 p.m. 

Present? Messrs Maher, Murray, Parker, and Mrs. T^Jhite, Trustees. 
The President, Mr. Parker, presiding. 

Action taken by the Coinmittee on Finance since the last meeting of the 
Board vas approved as follows: 

On 27 Fehritpry 1973 

For the JOH\ DEFERRARI IN BENTTTRE OF TRUST DA TKI^ DHChl^BER 1 3, 19 48 

VOTED: that there be and hereby is authorized an expenditure 

fron the John Dcfer r^^ri Inccntiira of Trust Dated Dccc:.:b?.r 
1?JL -"^2^ ^^^ ^'-^ purciicse of fifty, fiiTeerwi raver r.ap 
cases, said e::pcnditurc not to 3:^ceed the sum of firenty- 
eight thousand two hundred fifty dollars ($28,250.00) . 

The minutes of the meeting of the Cominittce on Finance on February 27, 1976, 
as presented, were approved. 

The Clerk distributed copies of the Summary of Account relative to the 
John Beferrari Trd en ture of Trust Dated -Deceriber 1 3, 1948. Conies of the ap- 
praisal of the GE:;i:7j\L ItTVESrilENX ACCbin;T and copies of a conuaunication from 
Scudder, Stevens & Clark were also distributed. The recommendation in the 
Scudder, Stevens & Clark communication vere the subject of some discussion. Mr. 
Maher expressed concern about the quality of the stocks which V7ere rcconunended 
for purchase. It was agreed that Mr. Parker v/ould review these reconm^endations 
with Mr. Peabcdy and Mr. Brovm. Subject to this review being satisfactory to 
Mr. Parker, it was 

VOTED: that the Collector-Treasurer be, and hereby is 

authorized and directed on behalf of the Trustees 

of the Public Library of the City of Boston to 

take the fcliowan'' ac r.:'.on in respect to the 
GENERAL INVESTMCI ACCOITNT: 

T6 Sell: 



300 


shs. 


Dow Chemical 


2. 


.00 


limit 


105 


200 


shs. 


Eastman Kodak 


2. 


.06 


limit 


114 


1,500 


shs. 


American Express 


i 


.80 


limit 


33 


3,000 


shs. 


J.C. Penney 


1, 


.16 


limit 


5:, 


To Pur 


"chase 


* 











and 
VOTED : 

Form No, 1046F— 11/74 



1,600 shs. 
2,000 shs. 
/i00 shs. 



St. Regis Paper 
Eaton Corporation 
Jlir.nesota Mining and 
Manufacturing 



1.52 limit A7 
1.80 limit 39 

1.45 limit 67 



that the Clerk be and hereby is authorized and 
directed to itotify the Collector-Treasurer of the 
foregoing vote. 



Minutes of Meeting 
Corporation 
ApVil 9, 1976 
P. 2 



The Director reported that theNational Foundation for the Arts and Humanities 
had approved a grant in the amount of $2,500 toward the cost of restoring the 
painting, Washington at Dorchester Heights . The restoration had been partially 
completed before the painting was sent on loan to the Smithsonian Institute; 
and upon its return to Boston, was delivered to the studio of Mr. Gustav 
ll^'^T ^°'' ^elining . The bill for the first part of the work amounted to 
?3, 500 and it was necessary to have a vote to pay this bill and to accept this 
check from the National Foundation for the Arts and Humanities. On motion 
duly made and seconded, it was uiuLion 

VOTED: that the sura of two th'busand five hundred ($2,500.00) 
tendered at this meeting of the Board by the National 
Foundation of Arts and Humanities to the Trustees of 
the Public Library of the City of Boston (a corporation 
imder Chapter 114 of the Acts of 1878) be, and the same 
hereby is, accepted with gratitude and added to the 
John Deferrari Indenture of Trust Dated ric-e^.bar 13, 19^8, 



and 



VOTED: that there be and hereby is authorized an exnenditure 

from the John Deferrari Indenture of Trust Dated December 
13, 19A8 for restoration to the painting, '..'a shin '"tor, at 
Dorchester Heights , said expenditure not to exceed the 
sum of three thousand five hundred dollars ($3,500.00). 



The Director reported that the cost of making modifications to the 
Rare Book Area air conditioning system exceeded the amount authorized in tlie 
vote by $270.00. Following discussion and on motion duly ma^e and seconded 
It was ' 

VOTED: that there be and hereby is authorized an expenditure 

from the John Deferrari Indenture of Trust Dated December 
13, 1948 for nocification and addition to the Rare iiook 
area air-conditioning system, said expenditure not to 
exceed the sum of two hundred seventy dollars ($270.00). 

The Director stated that the Buildings Department had been having a great 
deal of trouble maintaining the ladies toilet facilities in the General Library, 
and it had been decided that the best solution to this very serious problem 
would be to have the total wall area refinished with ceramic tile. Bids have 
been received for this work, and it was recommended that the contract be awarded 
to the lowest bidder. On motion duly made and seconded, it was 



Minutfes of Meeting 
April 9, 1976 
Cc<-poration 
P. 3 



VOTED: 



and 
VOTED: 



that there be awarded to Bloom. South & Gurney, Inc,. 

Ln! M l^'u^^'^t'''' "^^'°"' Massachusetts, the lowest 
Nine Melcher Street, Boston, Massachusetts, the lowest 

bidding, a contract for furnishing and installing ceramic 
floor and wall tile in the Addition to the Boston Public 
Library, as specified in the specifications, in a total 
amount not to exceed three thousand four hundred fifty- 
three dollars and no cents ($3.A53.00). chargeable to the 
John Deferrari Indenture of Trust Dated December 13, 1Q^«; 

w'J^^^^^"*^: ^^""^^^^ Director, and Librarian, be and 
hereby is authorized to make from tine to tine as 

f^r'^^wf'^ ^11 ^^t ^o^tract with Bloom, South & Gurney, 
Inc., Nine Melcher Street, Boston, Massachusetts, for 
fJ!''''*!^^^ ^""^ installing ceramic floor and wall tile in 

IrLtt^t^l^'u '° '!!^ ^''"''^^ ^^^^^^ Library, the payments 
prescribed by said contract from income and/or principal 
?^ ^^^^f^^J^^f^rrart Indentur e of Trust Dated bocenber 
XJy l^A8 , If he finds that the conditions precedent to 
such payments have been fulfilled. 



The Director reported that there was only one institution not yet ready 
to approve the incorporation of the Boston Library Consortium as approved by 
the Directors of the Consortium. The remaining problems related to the Univer- 
sity of Massachusetts membership. Vice President Linton feels strongly that the 
University of Massachusetts membership whould provide for the participation of 
the University of Massachusetts Boston campus. The Director pointed out that 
these two campuses have operated as separate organizations in the past. The 
libraries of the Consortium feel that University of Massachusetts Boston does 
not yet have a research orientation. The Director stated that he planned to 
meet with Vice President Linton the following week to review this matter. He 
also stated that it was necessary at this point for the Trustees to take 
another vote relevant to the incorporation of the Consortium. Following dis- 
cussion, and on motion duly made and seconded, it was. 



VOTED: 



and 
VOTED: 



to approve the membership of the Trustees of the Public 
Library of the City of Boston in the Boston Library 
Consortium Inc., a corporation formed or to be formed 
under Chapter 180 o^ the General Laws of Massachusetts 
to carry out library activities solely for the purpose 
of benefiting educational institutions and libraries which 
are organizations described in s. 501(c)(3) of the Internal 
Revenue Code; 

* 

that Philip J. McNiff , Director and Librarian, is hereby 
authorized to represent this corporation as a member of 
the Board of Directors of the Boston Library Consortium. 
Inc." 



IHnute^soof Meeting 
Corporation 
AprjLi 9,- 1976 
P. ^4 



The Director reported that the West Roxbury Congregational Church was 
still intent on giving a plot of land to the Trustees. The Director said that 
he had met with the lawyer handling this matter for the \:est Roxbury Congrega- 
tional Church. Their only concern is that the deed be transferred to the Trustees 
of the Library as a charitable organization with the provision that if this land 
ever ceases to be used for library purposes, it will revert to the ownership of 
the Church. 

Monsignor Murray raised the question of whether or not the Boston Latin 
School memorabilia could be placed in the Library. The Director pointed out 
that some archival material belonging to the Boston Latin School is already 
in the Rare Book Room and he suggested that any additional material should be 
placed there also. Monsignor Murray said that he felt that it would be useful 
if the Director were to contact the Head Master to express an interest in this 
matter. 

The Director reported that he had just received from Mr. Charles Joyce, 
the Director of the Bureau of Library Extension, a five-page document contain- 
ing "Evaluations and Recommendations Relevant to the 1974-5 Evaluation of the 
Massachusetts Regional Public Library System." On the matter of Bill SlOOl 
which was introduced for Mr. Joyce, the Director said that he had several 
reservations on this matter, and suggested that the philosophy of the bill was 
unsound. He stated that from the point of view of financing public libraries, 
this bill would not be helpful. It could leave the Bureau of Library Extension 
in a very weak position within State government, should the position of Secre- 
tary of Educational Affairs be abolished as has been proposed. He also noted 
in this regard, the Bureau had failed to support the present bill for an in- 
crease in State aid to libraries. Following discussion, and on motion duly 
made and seconded, it was 

VOTED: that inasmuch as the Board of Education has policy 

responsibilities for public educational institutions; 
and 

inasmuch as federal library programs are administered 
within the Department of Health, Education and Welfare; and 

Inasmuch as libraries are an integral part of the educa- 
tional program and should not be isolated from it; and 

inasmuch as public libraries in their developing co- 
operative networks are increasingly involved with academic 
libraries both public and private; and 

inasmuch as SlOOl fails to provide for necessary checks 
and balances on a regulatory agency whose actions affect 
every city and town library in the Commonwealth; 

« 

be It therefore resolved that the Board of Trustees of 
the Public Library of the City of Boston is unalterably 
opposed to the passage of SlOOl — an act relative to the 
responsibilities and powers of the Board of Library Com- 
missioners. 



Minutes of Meeting 
Corporation 
A§rll'9, 1976 
P. 5 



The Director reviewed again the meeting that had taken place relevant 
to the upcoming meeting of the representatives of the Trustees of contracting 
libraries and the Board of Library Commissioners. Mr. Parker said that it 
was the sense of the last meeting that the chairman of the contracting libraries 
should at least go through the motions of attending the Northboro meeting. 

Dissolved at 4:45 p.m. 



Clerk 




Please read, initial below and return 
to the Clerk. 



r.-?i^ 



,/ 



♦ -« 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In a Board of Trustees 
Friday, May 14, 1976 



A regular meeting cf !:be Trustees as a Ccrporation was held in the 
Trustees Room at 3:40 p.m. 

Present: Messrs l-taher. Murray, Parker, and Mrs. White, Trustees. 
The President, Mr. Parker, presiding 

The minutes of the regular meetings of February 13, 1976, and March 11, 
1976, as presented, were approved. 

Action taken by the Coimittee on Finance since the last meeting of the 
Board was approved as follows: 

On 23 April 19/6 

For theGENERAL I!\TFSTMENT ACCOI'IST: 



.J 



VOTED: 



and 

VOTED: 



that effectivs April 23, 1976, th^ unit value for the 
GENhiPJiLL I^TESTMEInT ACCOUNT be and hereby is established 
as $1.80 per unit; 

that the Secretary of Coni-ittecs be and hereby is 
authorized aad directed to !:ct if y the Collector- 
Treasurer of the foregoing vets." 



For the JOIIN DEFERRAPvI l ?i!) EITTlTRE OF T PUST DATED DEC EMBER 13, 1948 ; 



VOTED: 



and 

VOTED : 



that there be entered into r»n agreement with Messrs 
Scudder, Stevens & Clark, 10 Post Office Square, Boston, 
for investment counselling seL-vic23 in connect ion with 

the JOHN' deferra:^! i:;.-c:;ture Oc trust dated December 

13, 1948 for the p'^iriod Aoiii 1, 1976 through March 31, 
1977 In accordance wiuh tne terms specified in the agree- 
ment, the total fea for S'cch services net lo exceeu two 
thousand nine hundred eighty-eighc ioiiars ($2,983.00); 

that Philip J, McNiff, Director, and Librarian, be and 
hereby is authorized tc make from time to time as speci- 
fied in the agreement for the period April 1, 1976 through 
March 31, 1977 between the Trustees of the Public Library 
of the City of Boston and :le.9srs Scudder, Stevens & Clark, 
10 Post Office Square, Boston, the payments prescribed 
by said agretiir.ont: irom undistributed income of the JOHN 
DEFERRART INDENTbRE 07 TRUST TAXED DECE>3£R 13, 1943, 
If he findb that the conditiorts precedent to such pajrment 
have been fulfilled. 



Form No. 1046F— 11/74 



Minutes of Meeting 
Corporation 
Mav 14, 1976 
P/ 2 



and 



VOTED: that the Collector-Treasurer be, and hereby Is 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the 
JOHN DEFERRARI INDENTURE OF TRUST^DATED DECEMBER 
13, 1948: 





To Sell: 


• 


500 


shs; 




100 


shs« 




.200 


shs. 




5,000 


shs. 




25 


shs. 




200 


shs. 




100 


shs. 


and 






VOTED: 


that 


the Se 



Ell Lilly $1.20 
Eastman Kodak $2.06 
United Technologies 
Corporation $2.30 
Citicorp Conv. Bonds 
6/30/00 5.75% 
International Busi- 
ness Machines $7.00 
General Motors $ 2.40 
Hewlett Packard $ .30 



At Market 
At Market 

At Market 
At Market 

At Market 
At Market 
At Market 



that the Secretary of Committees be and hereby authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote. 



and 



VOTED: that the Collector-Treasurer be, and hereby is 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the 
JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 
13, 1948: 



To Purchase: 



$25,000 



U.S. Treasury Note 7 7/8 
due 5/15/86 



400 shs. Scudder Managed Reserves 



S.ll 



Minutes of Meeting 
Corporation 
May. 14, 1976 
IP. 3 



For the GENERAL INVESTMENT ACCOUNT: 



VOTED: 



and 
VOTED: 



that there be entered Into an agreeemnt with Messrs 
Scudder, Stevens & Clark, 10 Post Office Square, Boston, 
for investment counselling services in connection with 
the GENERAL INVESTMENT ACCOUNT for the period April 1, 
1976 through March 31, 1977 in accordance with the terms 
specified in the agreement the total fee for such services 
not to exceed nine thousand nine hundred eighty dollars 
($9,980.00); 

that Philip J. McNiff, Director, and Librarian, be and 
heteby is authorized to nake from time to tine as speci- 
fied in the agreement for the period April 1, 1976 through 
March 31, 1977 between the Trustees of the Public Library 
of the City of Boston and Messrs Scudder, Stevens & 
Clark, 10 Post Office Square, Boston, the payments pre- 
scribed by said agreement from undistributed income of 
the GENERAL INVESTMENT ACCOUNT, if he finds that the 
conditions precedent to such payment have been fulfilled. 



For the BENTON BOOK and CHILDREN'S FUND; 



VOTED: 



and 
VOTED: 



that there be entered into an agreement with the State 
Street Bank and Trust Company, 225 Franklin Street, Boston, 
for Investment counselling services for the BENTON BOOK 
and CHILDREN'S FUND for the period April 1, 1976 through 
March 31, 1977, in accordance with the terms specified 
In the agreement, the total fee for such services not to 
exceed three thousand six hundred sixty dollars ($3,660.00); 



that Philip J. McNiff, Director, and Librarian, be and 
hereby is authorized to make from time to time, as speci- 
fied in the agreement, for the period April 1, 1976 through 
March 31, 1977 between the Trustees of the Public Library 
of the City of Boston and State Street Bank and Trust 
Company, 225 Franklin Street, Boston, the payments pre- 
scribed by said agreement from undistributed income of 
"the BENTON BOOK and CHILDREN'S FU:n)S, if he finds that 
the conditions precedent to such payment have been ful- 
filled. 



IMinutes^of Meeting 
Corporation 
May 14, 1976 



IP. *4 



For the FELLOWES ATHENAEUM FUND ; 

VOTED: that there be entered into an agreement with the State 

Street Bank and Trust Company, 225 Franklin Street, Boston, 
f or I nvestment counselling services for the FELL0V7ES 
ATHENAEUM FUND for the period April 1, 1976 through 
March 31, 1977, in accordance with the terms specified 
in the agreement, the total fee for such services not to 
exceed one thousand eight hundred dollars ($1,800.00); 

that Philip J. McNiff , Director, and Librarian, be and 
hereby is authorized to make payment as specified in the 
ajgreemetit, for the period April 1, 1976 through March 
31, 1977 between the Trustees of the Public Library of 
the City of Boston and State Street Bank and Trust Company, 
. 225 Franklin Street, Boston, from undistributed income of 
the FELLOI^ES ATHENAEUM FUliD, if he finds that the condi- 
tions precedent to such payment have been fulfilled.' 

Additions to funds already established in the GENERAL IN\ESTMENT ACCOUNT 
were approved as follows: 



and 
VOTED s 



Date of Acceptance 
by the Director 

13 April 1976 

7 May 1976 



Fund 

Macy J. Margolis Memo- 
rial Fund 
Thomas Nason Fund 



Amount 



85.00 
3,000.00 



Minutes of the meeting of the Committee on Finance on March 25, 1976, 
as presented were approved. 

Copies of a communication from State Street Bank were distributed relative 
to the Benton Book Fund. Children's Fund and Fellowes Athenaeum Fund. Following 
discussion, and on motion duly made and seconded, it was 

VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed en beh2lf of the Trustees 
of the Public Librar^^ of the City of Boston to 
take the following action in respect to the 
^ • BENTON BOOK FL^D: 

With Proceeds From Maturing : 

$25,000. Pacific Gas and Electric 2 7/8% due 
6/1/76 

To Purchase: • 



and 

VOTED: 



$25,000 DuPont bonds 8.40% due 5/1/06 

that the Clerk ba and heireby Is authorized and 
directed to notify the Collector-Treasurer of 
the foregoing vote. 



Corporation 
May 14; 1976 
P. 5 

and 



VOTED: 



and 
VOTED: 



that the Collector-Treasurer be, and hereby Is, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the 
CHILDREN'S FUND: 

With Proceeds From Maturing ; 

$9,000 U.S. Treasury Notes 6 1/2X due 5/15/76 

To Purchase : 

$9,000 DuPont bonds 8.402 due 5/1/06 

that the Clerk be and hereby is authorized and 
directed to notify the Collector-Treasurer of 
the foregoing vote. 



Copies of the financial statement from Arthur Young & Company for the 
year ending December 31, 1975 were distributed. A discussion followed. 

Mr. Parker reported that he had received word from Mrs. Osteen from 
Ropes & Gray that a draft decree had been prepared for the State Supreme 
Judicial Court relative to the John Deferrarl Indenture of Trust Dated 
July 1, 1947 . This decree would classify the trust under 509 A2 of the In- 
ternal Revenue Code. 

The Director reported that he had spoken with Mr. Wilfred O'Leary, 
headmaster of the Boston Latin School, and he has agreed that the additional 
archival material from Boston Latin School should be added to the Boston Latin 
School material already in the Rare Book Room. 

The Director reported that an exhibit and a program marking the opening 
of the Fred Allen collection and the establishment of the Fred Allen Fund are 
scheduled for June 12. The program will feature Mr. Edward Weeks and Mr. 
Elliot Notton speaking about Fred Allen, as well as the showing of a Fred Allen 
sequence from a film on great radio comedians. 

The Director reported that a request had been received from Mayor White 
for the use of the Trustees Room by the Mayor's special commission on violence. 
The Director stated that this was an important group and he felt that it was 
the kind of meeting for which the Trustees Room should be made available. He 
noted that the Trustees Room is frequently used for Trustee related activities. 
In this regard, another request for use of the Trustees Room has been received 
from Mr. David Niklaus, an assistant to the M^yor. Following discussion, it 
was agreed that thd policy of restricting the Trustees Room to trustee related 
activities should be continued with exceptions being madt; only in very special 
circumstances . 



Minutes of Meeting 
Corporation 

M&y 14, 1976 



A communication has been received from the Mayor informing City depart- 
ments that an Affirmative Action Plan for the City of Boston has been estab- 
lished. The Library's Affirmative Action officer is Mr. Sasso. As directed 
by the Mayor, an Affirmative Action Committee will be established in the Library. 
The Director reported in this regard, that one of the requirements 
of the Affirmative Action Program is that a questionnaire be distributed 
to all employees. Amongst tl^e questions included in tiiis quest ionaire are 
questions relating to age, sex" and national origin. At meeting of senior 
management the previous day, the Director reported that there had been 
substantial concern as to the potential uses of this data. In the discussion 
that followed, it was suggested that some of these questions may be illegal 
under State law. It was recommended that the committee be appointed, and that 
the comments on the questionnaire be communicated to the appropriate authorities. 

The Director reported that the Library had received an opportunity to ac- 
quire a very early map of Boston. The map, which is presently in the hands of 
Goodspeed*s is a previously unknown copy of a Bonner map. The Director said 
that he felt this was an item that should remain in the Boston area, and he 
suggested that it be a major bicentennial purchase by the Library to mark the 
occasion of John Alden's retirement. In the discussion which followed, the 
Director stated that the authenticity had been clearly established and read 
a note to this effect which he had received from Mr. Michael Walsh, one of the 
country's leading experts in these matters. The Board supported the Director's 
recommendation-. . 

l^onsignor Murray recommended that the Director be encouraged to represent 
the Library at the IFLA convention which is being held this year in Switzerland 
in late August. It was agreed that this would be desirable. On motion duly 
made and seconded, it was 

VOTED: that the expenses of Philip J. McNiff, Director, and Librarian, 
in connection with his attendance at the annual meeting of IFLA 
(International Federation of Library Associations) in Lausanne 
in August - September 1976 ^ paid from trust funds. 

Dissolved at 4:30 p.m. 




Please read, initial below, and return 
to the Clerk. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Friday, May 14, 1976 



year 



™. J^^ -T?^ meoting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 3:50 p.m. i-orpora.ion 

Present: Messrs >:aher, Murray, Parker and Mrs. U-hlte. Trustees 

The President, Mr. Parker, presiding. 

The Corporation proceeded to elect viva voce its officers for the ensuing 

First Vote for Pr esid^-nj^ 

tinH Parser Mr. Parser voted present, and Mrs. White voted for AugGstin 
H. Parker; and Augustla U. Parker was declared elected President. 

First Vote for Vice President 

T'r^^'^r Z°^^t ^r P^'-l'^i^ ^- '--hite, Monslgnor Murray voted for Patricia 
H. '.-hlte, Mr. Parker voted for Patricia H. White, and Mrs. V.-hite voted 
present; and Patricia H. White was declared elected Vice President. 

First Vote for Clerk 

Ilr Maher voted for Liam II. Kelly, Monslgnor Murray voted for Liam M. 
fl \', "^- f^"^'-^^ ''"ted for I.ian: M. Kelly, and Mrs. Vxdte voted for 
Liam H. Kelly; and Uaa M. Kelly was declared cl-cted Clerk. 

First Vote For C]crk Pro Tera 

Mr. Maher voted for Philip J. McNiff, Moncignor Murray voted for PhUip 
J. -teNiff, Mr. Parker voted for Philip J. Mc.Niff, ai.d'Mrs. mite voted 
for Pnillp J. McKiff; and Philip J. McN'iff wa:. declared elected Clerk 
"ro xem. 

On motion duly made and seconded, it was there 



and 



VOTED: 



VOTED: 



ftupon 

that any nerrber of the Cotporation be and herebv is 
authorised to sign on beiialf of tha Corporation bills. 
special drafts, and payrolls of the Library. 

that until the next annual taeting the President, or Vire 
President, or in the inability of either, .ny member of 'the 
Corporation, and hy delegation the rireotor. or the Clerk of 
the corporation oe and he hereby lo authorized to sign any 
II' hll """"" ^'^^^^ " °^ °2'ie by the Eoard in the naL 
i^.of . the ..orpor..tion and any and all communications 
«LH!rf"u°" ^"^ '^'^ ^"""^^ ^^ contrr-cts .o voted or recom- 
^ voted"- " ''""^ ^"'^ '^ authorise pay-^.nts under coatr^tcts 



Form No. 1046F— 11/74 



Miniit es of Annual Meeting 
Corporation 
M^y 14, 1976 
P. 2 



and 



VOTED: 



and 
VOTED: 



and 
VOTED: 



that the President be and hereby is authorized and empowered 
to appoint a Finance Committee to serve until the next annual 
meeting, said Finance Committee to consist of not less than a 
quorum of the Trustees and to have power to act in representa- 
tion of the Corporation *in the matter of the sale, purchase. 
Investment, and reinvestment of cash, securities, and any 
other holdings belonging to the Corporation; 

that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees, be and hereby is empowered to 
act by a vote of not less than three members in agreement in 
representation of the Corporation in the matter of the sale, 
purchase, investment, and reinvestment of cash, securities, and 
any other holdings belonging to the Corporation; 

that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees, be and hereby is empowered to 
act by vote of not less than three members in agreement in 
representation of the Corporation in the matter of the accep- 
tance of bequests and gifts that may be made to the Corporation, 
such action as it takes in this respect always to be reported to 
the next regular meeting of the Corporation and at that time 
to be incorporated officially into the records :of the Corporation. 



The President then appointed Messrs Maher, Murray, Parker, Rabb and Mrs 
White as members of the Finance Committee for the ensuing year, with Mr. Parker 
as Chairman. 



VOTED 



and 

VOTED: 



that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director, and Librarian, or the Clerk of the Corporation, be 
and hereby is authorized to accept on behalf of the Trustees 
gifts, payments made in recognition for special services 
rendered and payments received for publications and prints 
executed under Library sponsorship which in amount are not 
more than two thousand five hundred dollars ($2,500) and. 
In connection with the acceptance of same, to endorse on 
behalf of the Trustees checks so received, said amounts to 
be reported to the Board at the next annual meeting; 

that the Collector-Treasurer be and hereby is directed to 
deposit in a savings bank to be designated by the Director, 
and Librarian, or by the Clerk of the Corporation, those gifts 
to the Trustees of the Public Library of the City of Boston 
In amounts of five hundred dollars ($500.00) or more, but not 
exceeding two thousand five hundred dollars ($2,500), which 
have been accepted by said Director, and Librarian, or said 
Clerk of the Corporation by delegation of the Trustees of 
the Public Library of the City of Boston, said action to be 
reported to the Board at the next annual meeting. 



Minutes of Annual Meeting 
Corporation 
May* 14, 1976 
P. 3 



The Director made his annual report of acceptance of gifts, payments made 
in recognition for special services rendered, and payments received for publi- 
cations and prints executed under Library sponsorship and accepted on behalf 
of the Trustees since the last annual meeting as follows: 

GIFTS 



Date of Acceptance 
by the Director 

12 May 1975 
2 June 1975 

4 June 1975 

5 June 1975 
5 June 1975 

5 June 1975 
10 June 1975 

7 July 1975 

7 July 1975 

6 August 1975 

12 September 1975 

9 October 1975 
9 October 1975 
9 October 1975 
9 October 1975 
9 October 1975 

21 October 1975 

22 October 1975 

24 October 1975 

28 October 1975 

4 November 1975 

4 November 1975 
4 November 1975 
4 November 1975 

6 November 1975 



Donor 



Amount 



.Globe Newspaper (General Trust Fund) 
F.V7. Gardner (General Trust Fund) 
Clifford Research & Development Co., Inc. 
(General Trust Fund) 

Charles M. Cox Fund (General Trust Fund) 
John Cardinal Wright (General Trust Fund) 
Esther R. Feer (Gifts for Current Use) 
Merwin Memorial Free Clinic for Animals 
Inc. (Gifts for Current Use) 
Nielson Gallery (Print Department General 
Fund) 

Estelle R. Brettman (Gifts for Current Use) 
Enid L. Beal (Gifts for Current Use) 
Fraternal Order of Eagles (Gifts for Cur- 
rent Use) 

Martha C. Engler (General Trust Fund) 
Anna L. Aicardi (General Trust Fund) 
Frederick J. Crowley {General Trust Fund) 
South Boston Public Residents (General Trust) 
Gaynell Mathson (General Trust Fund) 
Miscellanaous; later to be added to the 
Sidney R. Rabb Fund (General Trust Fund) 
Miscellaneous: later to be added to the 
Sidney R. Rabb Fund (General Trust Fund) 4 
Miscellaneous; later to be added to the 
Sidnej- R. Rabb Fund (General Trust Fund) 
Miscellaneous; later to be added to the 
Sidney R. Rabb Fund (General Trust Fund) 
Miscellaneous; later to be added to the 
Sidney R. Rabb Fund (General Trust Fund) 
James 0*Neil (General Trust Fund) 
Irene Tuttle (General Trust Fund) 
Mattaponock Woman's Club (General Trust 
Fund) 

Malcolm K. Johnson (Print Department 
General Fund) 



$ 




.25 




20, 


.00 




5. 


.13 




5. 


.00 


7, 


,500. 


.00 


1, 


,000. 


.00 



500.00 

250.00 
10.00 
35.52 

100.00 

5.00 

5.00 

20.00 

25.00 

77.00 

225.00 

,425.00 

330.00 

75.00 

220.00 
5.00 
5.00 

15.00 

25.00 



Minutes of Annual Meeting 
Corporation 
May 14, 1976 
P. 4 



6 November 1975 
18 November 1975 

25 November 1975 

26 November 1975 
24 December 1975 
20 January 1976 

11 February 1976 

1 March 1976 

2 l-larch 1976 
2 March 1976 
5 March 1976 
8 March 1976 
11 March 1976 
23 March 1976 

30 March 1976 



Miscellaneous; later to be added to the 
Sidney R. Rabb Fund (General Trust Fund) 
Miscellaneous; later to be added to the 
Sidney R. Rabb Fund (General Trust Fund) 
Globe Newspaper Company (General Trust 

Fund) 

C. Colburn Hardy (Gifts for Current Use) 

Robert L. Beal (Gifts for Current Use) 

Modern Die and Machine (Print Department 

General Fund) 

Robert L. Beal(Gifts for Current Use) 

Society of Architectural Historians 
(General Trust Fund) $ 

Ethan Israfelsohn (General Trust Fund) 
Sarah Griswold Leahy (General Trust Fund) 
Lanius P. Baxter (Gifts for Current Use) 
Bruce A. Beal (Gifts for Current Use) 
Susan & James Logan (Gifts for Current Use) 
Josephine H. Phillips (Gifts for Current 

Use) 

Esther R. Feer (Gifts for Current Use) 



35.00 

10.00 

46.75 
15.00 
14.00 

100.00 
14.00 

185.72 
5.00 
50.00 
10.00 
48.95 
40.00 

65.00 
1,000.00 



PUBLICATIONS FUND 
Payments Received for Publications and Prints 
Executed Under Library Sponsorship 



Publication 

Adams Collection Catalog 

American Literary Manuscripts 

American Posters 

Art and Education 

Boston Massacre 

Boston Public Library Centennial History 

Samuel Chamberlain 

Children's Books International Poster 

Christmas Cards 

Congress & Executive 

Ralph Adams Cram American Medievalist 

Dwiggins Book r> ,_-.^ 

Early Photo of the Airierican i:est in the Boston Public 

Library 
Education in the Graphic Arts 
Galatea Collection 
F.G. Hall, Etchings, Bookplates, Designs 

Idea Source Book 

David Claypool Johnston 

The Works of Thomas Nason 

Nova 

On Target 

Pilgrim Fathers 

Prince Library 



Amount 



$ 



10.00 
83.60 

198.40 
12.00 
13.00 
75.00 
42.00 
43.00 
8.00 
6.00 

152.00 
23.25 

1.00 

15.00 

6.00 

171.05 

309.00 

4.00 

143.00 

608.50 

12.00 

8.30 

42.00 



Andual Meeting Minutes 
CcriDoration 
May 14, 1976 
P. 5 



Quarterly 

Print Collecting Today 

Public Interest 

Rowland son Letter 

Robert Salmon Book 

Sparks 

Survey of Architectural Drawings 

John Taylor Arms: In Memorium 

Twelve Mayors 

Typography and Design 

Washington Letter 

Thomas Waterman Wood 

What is a City 

Whitehill*s History of the Boston Public Library 

Working Drawings 

TOTAL 



3. 


,00 


9, 


.00 


17, 


.00 


2, 


.00 


46, 


.10 


2, 


.00 


1, 


.00 


12, 


.00 


26, 


.00 


42, 


.00 


42, 


.00 


12, 


.00 


62, 


.00 


111. 


.50 


1, 


.50 


$2,375 


.20 



PUBLICATIONS Vim) 
Payments received in Recognition for 
Special Services Rendered 



Reproduction Fees 

Royalties for Publications arid Prints 



TOTAL 



$4,725.00 
1,810.02 

$6,535:02 



DR. SAI^EL ABBOTT GREEN PUBLICATIONS FUND 
Payments received for publications and Prints Ex- 
ecuted Under Library Sponsorship 



Publication 



Afro- American Artists 

American Hero 

American Posters of the Nineties 

A Survey of Boston Architiectural Drawings 

Beeple's Choice 

Bicentennial Medal and Booklet 

Children's Book International 

Children's Poster 

Church Buildings in Boston 

Ralph Adams Cram, American Medievalist 

Delights of a Rare Book Librarian 

Dictionary Catalog of the Children's Collection 

Film Catalog 

Idea Source Book 

MacLeish Poem 

Many Voices of Boston 

The Work of Thomas Nason 

Shop Talk 

Postal Service in Boston 

Washington Medal 

The Lithographs of Stow Wengenroth 

Royalties — G.K. Hall 



Amount 

$1,735.65 

3.00 

12.20 

i.OO 

94.50 

871.00 

66.00 

14.49 

182.20 

745.88 

516.00 
400.00 

4,203.70 

85.87 

354.00 

1,027.92 
418.75 
162.00 
533.45 
66.30 
747.00 

1,424.65 



TOTAL 



$13,665.56 



vMinutes of Annual Meeting 
• * Corporation 
^ May 14, 1976 

P. 6 

The President stated that membership on Standing Committees for the ensuing 
year should be as follows: "" "^ 



BUILDINGS 

Msgr. Murray, Chairman 
Mr, Maher 
Mr. Parker 
Mr. Rabb 
Mrs. VThite 



FINANCE 

Mr. Parker, Chairman 
Mr. Maher 
Msgr. Murray 
Mr. Rabb 
Mrs. White 



PERSONNEL 

Mr. Rabb, Chairman 
Mr. Maher 
Msgr. Murray 
Mr. Parker 
Mrs. White 



ryu4^'^^ President then appointed Liam M. Kelly as Secretary of Committees and 
Philip J. McNiff as Secretary of Committees Pro Tern to serve until the next 
annual meeting. 

The Director announced that the annual program honoring the twenty-five 
year staff members will be h^ld on May 28, 1976. 



Dissolved at 4:00 p.m. 



Clerk 



Please read, initial below, and 
return to the Clerk 



f . i?: /?. 






TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, June 18, 1976 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 1:30 p.m. 

Present: Messrs I-Iaher, Murray, Parker, Rabb, and Mrs. White, Trustees 
The President, Mr. Parker, presiding. 

The minutes of the Regular meeting of April 9, 1976, as presented, 
were approved. 

Action taken by the Committee on Finance was approved as follows: 

On 23 April 1976 : 

Fo r the John Defarrari Ind enture o f Trust Dated December 13, 1948 : 



VOTFJ) : 



that the Collector- Treasurer be, and hereby is 
authorized and direct:r-d on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the follovin? actiun in respect to tlie 
JOHN DEFrRRi\RI I.^;D ZNVLT.E OF IkUST DATED DECEMBER 
13, 1948: 



To Purchase: 



and 
VOTED: 



$25,000 



G.-neral Motors Acceptance 
Corporation 7 l/S", due 9/92 
yield 8.50 



that the S»-.cretary of Cor-jcittces be and hereby 

is authorized and directed to r.otiCv the Collector- 

Treasurer of the foregoing vote. 



On 28 May 1976 ; 

For the John Deferrari Indenture of Trust Dated December 13, 1948 

VOTED: that the Collector -Treasurer be, and hereby is 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the follov/ins r.ction in rcnpect to the 
JOFus' DEFERiLVKI I^iDEI^TlRE OF TRUST DATED DECFIIBER 
13, 1948: 

To Sell 



and 
VOTED: 



1,410 shs. Household Finance Co. 

100 shs. Mlraicsota Mining and Manufacturing 



that the Secretary of Connittcea be and hereby is 
authorized r.nc^ directed to notify the Collector- 
Treasurer 'ji. the fcrei^oing vote. 



Form No. 1046F— 11/74 



Minutes of Meeting 
Corporation 
June 18, 1976 
IP. 2 






For the Ge neral Investment Acconni- r 

VOTED: that until the next annual nesting , by delegation 

tL n? ^"^"Stees of the Public Library of the City of Boston, 
the Director and Librarian, or the Clerk of the CorporatioA. 
be and hereby is authorised to accept on behalf of the 
Trustees gifts to be added to funds already established In 
the GENER.U INVESTMENT ACCOUNT, the acceptance of said 
acounts to be reported to the Board at their next meeting. 



Date of Acceptance 
By the Dir ector 

10 June 1976 



Fund 

Macy J, Margolls 
Memorial Fund 



Amount 
$250.00 






VOTED: 



that the Co] lector-Treasurer be, and hereby is 
authorized and directed on be.half of the Trustees 
of the Public Library of the City of Boston to take 
the follov:ing action in respect to the GENERAL INVEST- 
MENT ACCOUNT: 

_Wlth Proceeds From the Maturing 



$100,000 U.S. Treasury Notes 
8. 75, Due 6/30/76 

Plus Available Cash 

$2,000 

To Purchase 



limit 100 



$100,000 



and 
VOTED: 



U.S. Treasury Notes 
7.875, Due 5/15/79 



linit 102 



that the Clerk be and hpreby is authorized and directed 
to notify the Collector-Treasurer of the foregoing vote, 



Minutes of Meeting 
Corporation 
June 18, 1976 
P. 4 



purposes has resulted in cumbersome and inefficient accounting practices. 
He, therefore, recommended, based on past experience, that these funds now 
be merged back into the Dr. Samuel Abbott Green Memorial Fund and that this 
fund be used in the future for Library publications purposes. Following 
discussion, and on motion duly made and seconded, it was 



VOTED: 



and 
VOTED: 



and 
VOTED : 



and 
VOTED : 



and 



VOTED: 



that the sura of twelve thousand four hundred ninety-two 
dollars ($12,492.00), representing the principal and in- 
come of the Dr. Samuel Abbott Green Publications Fund be 
transferred to the Dr. Samuel Abbott Green Memoria l Fund, 
said Dr. Samuel Abbott Green Memorial Fund to be used for 
library publications purposes; 

that the Collector-Treasurer be and hereby is directed 
to transfer the unit holdings of the Dr. Samue l A bbott 
Green Publications Fund in the GENERAL irsVESTMEIIT ACCOUNT, 
units to a monetary value not to exceed twelve thousand 
four hundred ninety-two dollars ($12,492.00), to the Dr. 
Samuel Abbott Green Memorial Fund , said Dr. Samuel Abbott 
Green Memorial Fund to be used for library publications 
purposes, as shall be certified by the Director from time 
to time; 

that the Collector-Treasurer be and hereby is authorized 
to withdraw from time to time from unit holdings of the 
Dr. Samuel Abbott Green Memorial Fund in the GENERAL 
INVESTMENT ACCOUNT units to the monetary amount necessary 
to make payment for certain Library publications upon 
presentation by the Director of a certificate that such 
payment is to be made; 

that monies received from sale of those Library publica- 
tions the cost of which was charged to the Dr. Samuel 
Abbott Green Memorial Fund or to the D r. Samuel Abbott 
Green Publications Fund or to the Publications Fund be 
paid into the principal of said Dr. Samuel Abbott Green 
Memorial Fund , and that the Collector-Trt^asurer be and 
hereby is directno to add to said Fund the moneLary \/alue 
of such payments rendered in terms of units of the GENERiU, 
INVESTMENT ACCOUNT at the established value set by the 
Trusteas for such units at the time of payment. 



that the sura of eight thousand eighteen dollars and one 
cent .($8,018.01), representing the principal and incorae 
of the Publications Fun d be withdrawn from the account 
under the name of the Trustees of the Public Library of the 
City of Boston - Publications Fund in the Suffolk Franklin 
Savings Bank Account #2234373, the same to be added to the 
Dr. Samuel Abb ot t Green Memorial Fund , said Dr. Samuel 
Abbott Green Memorial Fund 



cations purposes; 



to be used for library publi- 



linute^ of Meeting 
Corpc'-ration 
;,e 18, 1976 
3 



P. 



and 



VOTED: 



that the Collector-Treasurer be, and hereby is 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the 
JOm^' DEFERRATvI INDENTURE OF TRUST DATED DECHIBER 
13, 1948: 

With Proceeds From the Maturing ; 



$30,000 U.S. Treasury Notes 
8,75, Due 6/30/76 

Plus Available Cash: 



limit 100 



and 
VOTED: 



$600 



To Purchase: 



$30,000 



U.S. Treasury Notes 
7.875, Due 5/15/79 



limit 102 



that the Clerk be and hereby is authorized and directed 
to notify the Collector-Treasurer of the foregoing vote. 



The Director stated that it was necessary at this time to have a 
/vote for the purpose of coverage during the absence of the Director. On 
motion duly made and seconded, it was 

VOTED: that effective June 21, 1976 through September 13, 1976 
in any absence of the Director, and Librarian, Philip J. 
McNiff, the name of Licim M. Kelly, Assistant Director, be 
substituted for that of the Director, and Librarian, in 
all votes taken by the Board of Trustees whenever the Director, 
and Librarian has been authorized to accept' gifts, payments 
made in recognition for special services rendered, and pay- 
ments received for publications and prints executed under 
Library sponsorship vhich in amount are not more than two 
thousand five hundred dollars ($2,500); to make authorized 
expenditures from principal and/or income of certain trust 
funds; to enter into contracts on behalf of the Board when 
such contracts have been authorized by the Board; and to . 
authorize payments under contracts entered into. 



The Director reported that several years ago, a sum of money had been 
taken from the Dr. Samuel Abbott Green Memorial Fund and used to establish 
the Dr. Samuel Abbott Green Publications Fund . Since that time, the Dr. 
Samuel Abbott Green Publications Fund has been used for the purpose of funding 
various Library publications. The proceeds from the sale of these publications 
have been put back into the Dr. Samuel Abbott Green Publications Fund . Another 
fund named the Publications Fund has been used in this same manner. The 
Director stated that the maintenance of two separate funds for publication 



MiniV-es of Meeting 
Corporation 
June 18, 1976 
P. 5 

and 

VOTED : 



that the sum of eight thousand eighteen dollars and one 
cent ($8,018.01), which was this day funded as an addition 
to the Dr. Samuel Abbott Green Memorial Fund be invested 
through the GENERAL INVESTMENT ACCOUNT, established by 
vote of the Board of Trustees on December 1, 1950; that for 
the purpose of enabling such investment four thousand four 
hundred fifty-four and one-half units be, and the same here- 
by are, added to said GENERAL INVESTMENT ACCOUNT; and that 
the four thousand four hundred fifty-four and one-half 
additional units hereby added to the GENERAL INVESTMENT 
ACCOUNT be, and the same hereby are, 
Samuel Abbott Green Memorial Fund on 



per unit, which is hereby determined 
fair value per unit. 



allocated to the Dr . 
the basis of $1.80 
to be the present 



Mr. Parker reported that he has heard from Roger Tyler, Esq., that 

JLrthe L'n.''^ '^ congregation of the West Roxbury Congregational Church 

Monnr V .^r '^^^ ^^^^^^^ '° ^°^^'^ ^° ^^^ library at the corner of 
Mount Vernon and Centre Streets, adjacent to the West Roxbury Branch, should 
be transferred to the Trustees as a Corporation under the Acts of 1878 but 

on ^nM^"""! 1 "'"''^^ ^°^"^^ ^°^ ^^^^^^y purposes. Following discussion, and 
on motion duly made and seconded, it was 



VOTED: 



that the Trustees approve in principle, and with deep 
gratitude, acceptance of the land adjacent to the West 
Roxbury Branch, and at the corner of Mount Vernon Street 
and Centre Street, to be he;.d in trust for its. perpetual 
use for library purposes, (or for other public charitibie 
purposes), the exact terms of the trust to be approved 
when the same have been- negotiated between the Trustees and 
Roger Tyler, Esq., counsel for the donor congregation. 



Dissolved at 2:05 p.m. 



Clerk 





Please read, initial below, and 
return to the Clerk 



(hh\<{^/s 



*r 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, September 17, 1976 



Roo» at ?:3o"':' °' ''" ""^"^'^^^ ^' ' Corporation was held In the Trustees 

Present: Messrs Murray, Parker. Rabb. and Mrs. White, Trustees, 
•rhe President, Mr. Parker, presiding. 

present:e?\:r'ra;;r:JedI;-^ '^^"'" "^^""^^ °^ «^^ " -<^ ^-e 18. 1976, as 

Action taken by the Co::nnittee on Finance was approved as follows: 
On 2 Au.^ st ]97fi 

l2r_Ehe^l2lin.^eferr_arWn^ 

VOTED: that the Collector-Tre.surcr bo. and he^eby"^^ 

authorised and directed on behalf of t'; Trustees 
the folio. I" '"'""^ °' ''-■'' "'y °-^ Boston t; take 



To Sell ; 

300 Ghs. United Technoloolos 
200 shs. International Faper 

To Purchase: 



$1.20 
$2.00 



limit 33 
limit 66 



and 



$25,000 General Electric deben- 
tures, 7.50s-3/i5/96 . 



limit 97 



VOTED: that the Secretary of Ccrnn.ittces be and hereby Is 
authorized and directed to notify the Collector- 
Treasurer of tne foregoing vote. 

lor the Cemjral T^voiLtDient A rrr-, -.^ 

VOTED: that the Collector-Treasurer be, and hereby 1. 

orthrP^bllfl'f^^^^^^^,^^^^^^^ ^' ^^- ^'-tces 
the fon ^^ ^^""^ ''' ^''^ ^^-^ °^ Boston- to take 

the following action in respect to the GErrPAT 
IJJVESTMENT ACCOTT\-T - ^ ^ liLM^KAL 

To Sel l; 

'ISS sJo- ^^;^-^^echnolo,ln3 $1.20 lin.it 33 
8 Pnn u ^^t^^-Pill'^^ Tractor $2.25 linit oq 

8,800 shs. Scudder Managed Reserves 



5.3% 



Form No. 1046F— 11/74 



To Purchase : 

$100,000 

$100,000 



General !!otors Acceptance 
Corp., 7. J 25% Cue 9/1/92 
U.S. Traasury Notes, 6.7S%E 
n-rittjrlng 13-30 Months 



limit 90 



Minutes of Meeting 
Corporation 
September 17, 1976 
p. 2. 



and 
VOTED: 



that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote. 



Approval since the last meeting of the Board of additions to 
funds already established in the General Investment Account. 

Date of Acceptance 
by the Director 



19 August 1976 
23 August 1976 
14 September 1976 



FUND 



Joan of Arc 



Gifts for Current Use 
Gifts for Current Use 



AMOUNT 

$2,500 

100 

175 



The minutes of the meeting of the Committee on Finance on May 28. 1976 
as presented, were approved. ' 



s/ 



Mr. Parker reported that he had received a letter from Mrs. Osteen 
of Ropes & Gray reporting that a ruling has been received from the IRS 
which will permit the Deferrari Trust to qualify for I.R.C. section 
509 (a) (3) status as a public charity operating for the benefit of the 
Boston Public Library. Mrs. Osteen plans to talk with Mr. Farr, counsel 
for the Shawmut Bank, and will seek his support in having the judgnient 
entered by the Supreme Judicial Court as soon as possible. UTien that 
judgment is forthcoming, the Shawmut Bank will be required to pay the 
net income of the trust to the Library on a quarterly basis. 

With respect to the performance of this trust, the Director noted 
that the recently received statement of account for June 30, 1975 - June 
30, 1976 was not very impressive. He pointed out that the book value 
had decreased in the past year by about $5,000 and that the market value 
increased by only about $9,000. Considering that the income, of about 
$40,000.00 had been added to the principlj^' in the course of the ypar, 
the net performance was very poor. 



The Clerk reported that the Collector-Treasurer has begun to 
implement a new contractual arrangement with the First National Bank 
of Boston for the handling of all trust funds under the custodv of the 
Collector-Treasurer. Some of the larger funds have been transferred from 
the vaults of the National Shawmut Bank to the First National Bank of 
Boston. Among those transferred were three Library funds (i.e. the Benton 
Book Fund, the Benton Children's Fund and the Fellowes Athenaeum Fund). 
A statement of holdings, receipts and disbursements will be received on 
a regular basis from the First National Bank. The first of these were 
received recently and copies were distributed at the meeting. 



MinutiiS of Meeting 
Corporation 
September 17, 1976 
p. 3. 



M. V C 5^^^/^Pf ^^-^ that he had spoken with Mr. Lewis Cabot and 

,!^V^"f 1 ^^ '^'^ ^^^^^^^ ^^^^^^ ^^^^ regarding the possibility 
of the Federal Reserve Bank donating their old building to the Trustees 

Klr^^Mn P^'T \T "' ^ ^'^^^"^ ^^""^'^y ^^^^ "°"1^ incorporate the 
of thP Fpd^' rr ^^^^^7- '^^^ ^i«^ °f I^^- Cabot is that the local boark 

sltion. ""^ ''°' ^^""^ '^^ ^^^^^ ^^^^^ '° °^^^ ^^^^ ^ dispo- 

Mr. Parker reported the receipt of a letter from Mr. Rogpr Tyler 
counsel for the West Roxbury Congregation Church regarding the 'transfer 
of a plot of land owned by the Church to the Trustees of the library 

^^^^cJ^^y ^^f ^^^° ^^""^ ^° ^'^^^ ^^^^^^ ^ proposed deed and indenture of 
trust which incorporate the provision that this land "shall be perpetually 
used for public library purposes including parking of motor vehicles 
exclusive y for Hbrary staff and persons patronizing and using aaid 
library, it being contemplated that there shall be erected thereon by the 
grantee an addition to the Branch Public Library of the City of Boston now 
standing on the adjoining premises of the City of Boston, and to the extent 
that the granted premises are not so used that the granted premises shall 
be used in perpetuity as a public park and have no other public or private 
use. In addition to the proposed deed and indenture of trust, Mr. Tyler 

fro° ^^^^^^° V^'^' ^^^^ ^°^ '^^^ property. The Director read an editorial 
r ^^^ Parkway Transcript of September 8, 1976 which urged the City of 
Boston to acquire this same piece of land for the purpose of expanding the 
West Roxbury Public Library. The editorial goes on to say: 

'The purchase of the church land for that purpose would seem to be 
a sound and sensible action by Mayor V7hite»s administration. 

The West Roxbury Library is the most widely used branch library 
in the city. Its facilities are utilized and enjoyed by thousands 
of residents of the community, ranging from pupils in elementary 
schools to senior citizens. 

The maintenance of this well operated library is one of the 
municipal services taken for granted by the people of West Roxbury 
but, nevertheless, of utmost importance." 



A schedule of meetings for the coming year w?»s propo.^ed as follows 



Meeting Date 


Sept. 


17 


Oct. 


1 


Oct. 


15 


Oct. 


29 


Nov. 


12 


Nov. 


26 


Dec. 


10 


Jan. 


7 


Jan. 


21 



Meeting 
Full Board 

Committee 

Full Board 

Commit tee. 

Full Board 

Committee 

Full Board 

Full Board 

Committee 



Minutes of Meeting 
Corporation 
September 17, 1976 
p. 4. 



V 



Meeting Date 



Feb. 



Feb. 


18 


Mar. 


4 


Mar. 


18 


Apr. 


1 


Apr. 


15 


May 


6 


May 


20 


June 


3 


June 


17 



Meeting 
Full Board 

Cotismittee 

Full Board 

. Committee 

Full Board 

CoraraitteG 

Full Board 

Cominittee 

Full Board 

Corimlttee 



The Director reported that the Library Associates has initiated 
a program of tours in the Central Library. They have also initiated 
a drive for new members. A discussion followed on this subiect. 



The Director reported that an exhibit of Italian books of the 
1970 *s has been arranged with Mario Cassalini, Italy's leading book 
firm. Mr. Cassalini has also arranged with the Italian Governmant 
to send a group of three of that country's outstanding young raasiclans 
to perform in the library at the opening of the exhibit. It is also 
hoped that a series of programs can be arranged in cooperation with 
the Italian community. The program is tentatively scheduled for March, 
1977. 



Dissolved at 5:15 p.m. 




Clerk 



Please read, initial below, and 
return to the Clerk 



O^lJj^ 



^ ♦» 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, October 15, 1975 



A ^^eeting of the Trustees as a Corporation was held in the Trustees 
Room at j:30 p.m. 

Present: Messrs Maher, Parker, Rabb, and Mrs. VHiite, Trustees. 
The President, Mr. Parker, presiding. 

The minutes of the regular meeting of September 17, 1976^,as presented, 
were approved. ' r > 

Approval since the last meeting of the Board of additiors to 
funds already established in the General Investment Account. 



Date of Acceptance 
by the Director 

October 8, 1976 



FUND 



Joan of Arc 



AMom>:T 



$2,500 



The Director stated that it was necessary to have a vote authorizincr 
the use of the Lee M. Friedman Fund for the purpose of payin- exDcnsi^s 
in connection with the new Music Makers Program. This program will be 
supported on a reimbursable basis by the Massachusetts Council on the 
Arts and Humanities in the amount of $2,000. On motion duly made and 
seconded, it was 



" VOTED: 



and 
" VOTED: 



that the Director be and hereby is authorized to .-xper.d 
an amount up to two thousand dollars ($2,000) from rhe 
Lee M. Friedman Fund in the GENERAL INVESTMENT ACCOnM 
for miscellaneous expenses in connection with the Music 
Makers program which expenditure is to be refunded to the 
Lee M. F riedman Fund upon receipt of state funds, the 
above allocation to be in addition to the use of income 
and/or principal for miscellaneous expenses incurred in 
connection with the Music Makers program;" 

that the Collector-Treasurer be and hereby is authorized 
to withdraw from the holdings of the Lee M. Friedm an Find 
In the GENERAL INVESTMENT ACCOUNT units not to exc"^^ 
the sum of two thousand dollars ($2,000) upon presentation 
by the Director of authorization to make payment for 
miscellaneous expenses incurred in connection with the 
Music Makers program. " 



71\e Director read a letter from Mr. Roger Tvler, counsel to the 
West Roxbury Congregational Church, acknowledging' the receipt of tlie votp 
taken by the Board at the June 18 meeting and indicating that he expected 
a meeting of the members of the West Roxbury Congregational Church in 
November to authorize the execution of the transfer of the- deed. 



Form No. 1046F— 11/74 



Minutes of Meeting 
Corporation 
October 15, 1976 
p. 2. 



'4 



The Director reported on a meeting held with Mr. Hagen and Mr. Pear 
at the Department of Public Facilities. All of the ongoing library 
construction projects were reviewed at this meeting. Also discussed 
at the meeting was the matter of an additional $200,000, which had been 
used for the Central Library addition. Tliis money had been made available 
by Public Facilities on the understanding that the Library Trustees 
would try to get $200,000 in Federal Funds toward the cost of the Dudley 
Street Branch. As it turned out, the Library only received $88,000 in 
Federal funds. 

The Director pointed out to Mr. Hagen that the Trustees had 
turned over to Public Facilities the buildings on Long Island, which had 
been built with Library Trust Funds. In addition, all of the new collections 
in recent new buildings have been put together by the Library without 
any capital outlay funding from the City. This has been possible by using 
■special Fi-deral funds and Trust funns. Public Facilities V7ill not pursue 
this matter any further. 

The Director reported that he had recently had a conversation with 
Mr. Albert A. Heckel concerning Mr. Heckel's extensive collections of 
recordings and prints. The Director has spoken with Mr. Heckel on several 
previous occasions about his collections and Mr. Heckel now feels prepared 
to turn seme of these materials over to the Library. These collections 
would represent major additions to the Library's own collections. Mr. Heckel 
will visit the Library within the next couple of weeks to pursue this matter 
further. 



Some time ago, a meeting was arranged with representatives of 
Scudder, Stevens & Clark for October 29. That meeting has been postponed 
until the meeting of the Committee on Finance on November 5. In the 
discussion on this matter, it was agreed that it would be good to have 
such a meeting about every eighth month. 



Mr. Parker read a letter from Mr. Rabb offering to donate a sum 
of money to be added to the Sidney R. Rabb Fund. Mr, Pahb spoke abouu 
his intentions in this matter and said that it was his intention to oring 
this fund up to the level of $100,000 before the end of 1976. Mr. Rabb 
emphasized that it was his desire that the income from this fund should 
be unrestricted for whatever purpose designated by the Trustees. He said 
that recent experience demonstrated the desirability of having some Trust 
Fund income available for contingency use by the Director. 

In the discussion which followed, Mr. Parker expressed the gratitude 
and appreciation of the Board for this magnificent addition to the Library's 
resources. Following further discussion and on motion duly made and 
seconded, it was 

"VOTED: that the gifts of money to be added to the Sidney R. Rabb 

Fund in calendar year 1976, which will bring said Sidney R. Rabb 
Fund to a total of $100,000, be accepted with gratitude, the 
income of same to be unrestricted and the income only to 
be used by the Director with the approval of the Trustees to 
support the programs and services of the Libr.-.ry; furtherriiore, 
in recognition of this Fund and of Mr. P^bb's many contributions 
to the Library, the Trustees do and herebv vote that the Lecture 

Hall shall be named The Sidney R. and Esther V. Rabb Lecture Kail." 






Minutes of Meeting 
Corporation 
October 15, 1976 
p. 3. 



Mr. Rabb expressed his gratitude for the sentiments expressed by 
the Board, 



Dissolved at 4:30 p.m. 



(\ 



Clerk 




Please read, initial below, and 
return to the Clerk 



fjk(?^J. 



idtL 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, Decenriber 10, 1976 



A ineeting of the Trustees as a Corporation was held in the Trustees 
Roam at 4:25 p.m. 

Present: Messrs Maher, Murray, Parker, Rabb, and Mrs. VlhitB, Trustees. 
The President, Mr. Parker, presiding. 

The minutes of the regular iteeting of October 15, 1976, as presented, 
were approved. 

Approval since the last rneetinq of the Board of additions to funds 
already established in the General Investnent Account. 



Date of Acceptance 
by the Director 

October 19, 1976 
November 17, 1976 
ItovQTiber 22, 1976 



FUND 

Print Department General Purii 
Morris Goodman Furri 
Gifts for Current Use 



AMOUNT 

$500.00 
$ 50.00 
$ 19.76 



TlTe Director stated that it was desirable to have a vote establishing 
the Sto^^z T^fengenroth Fund from income earned from the publication of The 
Lithographs of Stew T^^engenroth . Following .discussion and on motion duly 
made and seconded, it was 



VOTED! 



and 

VOTBD; 



tliat the sijm of one tho'jsand three hundred eleven dollars 
and forty-t7.-ro cents ($1,311.42) , representing income fron 
the publication of Tlie Litiiorrranhs of Sto^-; ^'Tencrenroth be, ' 
2Uid the same hereby is tundeci as the Stow '/reriaenrorh Fund , 
the income to be added to principal until otherwise ordered 
by the Board; 

that the sum of one thousand thjree hundred eleven dollars 
and forty-t>ro cents ($1,311.42) v;hich vms this day funded 
as the Stov; ^''enaenrcth F\}rn be invested throuah the GEJ^IERAL 
r^VESn-'SurTr iCCa;:7r estaDlished Ly vote of the 'Board en 
Decer±>er 1, 1950; that for tlie purpose of enabling such 
investment seven hundred thirty- two and one-half units be, 
and the same hereby are, added to said GEMFRAL I^l^rFSHt^TI 
A0CX3CMT, and th^t the seven hundred thirty- tivio and one- 
half units hereby added to the GENERAL H^VESTMEirr ACCOU^rr 
bG, and tlie same hereby are, allocated to the Stow I-7enaenroth 
FujfKJ on the basis of $1.79 per unit, which is hereby det^rminad 
to be the present fair value per unit. 



The Director reported that the will of the late ^felter Piston leaves 
half of his estate to the '^^-ustees of the Library, 

A bill to increase the amount of ?tate Aid to Libraries has been filed 
in the Legislature. 



Form No. 1046F— 11/74 



^licutes of Meetinq 
Corporation 
December 10, 1976 
p. 2, 



4.T.oc^ . ^J""? vacancies on the Board of lAhrary Cormissioners and 
ti^se are expected to be filled in the ver^r near future, Mr. Solonon 
Ttosaibaum, a Fitchburg attorney vto has served on the Board of Trustees 
of the Fitchburg Public Library, was appointed recently to anotST 
that existed on the Board of Library Cottmi 



ssioners 



vacancy 



Dissolved at 4:35 p, 



m, 




Secretary 



Please read, initial below, and 
return to the Secretary 



A'^'C. 



1 • 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



'^^inutes of ^Teeting 
Oorporation 



In Board of Trustees 
Friday, F^ruary 4, 1977 



A raeeting of the Trustees as a CorDoration ivas held in the Trustees 
«oan at 4:30 p.m. 

PresQit: ?>fessrs. riaher, ^lurray, Parker, and !>trs, Vhite, Trustees. 
Ihe President, Mr. Parker, presiding. | 

The minutes of the regular meetina of December 10, 1976, as present v» 
were approved. , , cu:^ i^xto^i — ., 

-Approval since the last meeting of the Board of additions to funds 
already established in the General Investment Account. 



r 



Date of Acceptance 
by the Director 

January 14, 1977 



Macy J. Margolis Memorial Fund $25.00 
January 17,1977 Print Department General Fund $150.00 

ActixDn taken by the Conrdttee on Finance since the last meetinvT of the 
Board was approved as follows : 



On 26 January 1977 ; 
Payroll AuthorJzatl nr> : 



^VOTED: 



that subject to the approval of the Mayor In accordance 
with the provisions of Section 22 of Chanter 3 of the 
Revised Ordinances of 1961 Philip J. McNiff, Director, 
or upon his delegation Liara M. Kelly. Assistant Dir^c^or 
and Secretary of the Trustees, or John J. Doherty. Assis- 
tant Director, or Kevin T. FitzPatrick, Assistant to the 
Director, be and hereby is authorized to sign the payrolls 
of the Library in representation of the Trustees for a 
period not to exceed four weeks from January 24, 197//' 



Contracts : 



•^'OTED; 



that th^re be entered into with D.F. ?!unroe Corrpany, 
351 Middlesex Avenue, Wilmington, flassachusetts , the 
lowest eligible and responsible bidder in the oublic 
bidding, a contract for supolyinq and delivering 
miscellaneous offset paper supplies as soecified und^x 
items numbered 10, 11, 12, and 13 of the specifications, 
at a total cost not to exceed two thousand nine himdred 
dollars and tliirty-one cents ($2,900.31)." 



Form No. 1046F— 11/74 



Minutes of *feetina 
Corporation 
February 4, 1977 
P. 2. 



and 



••VOTED: 



that there be entered into vdth iRourke Eno Paper Co. , 
11 Industrial V7ay, Wilmington, Massachusetts, the 
lowest eligible, responsible and responsive bidder 
in the public bidding, a contract for supplying and 
delivering miscellaneous offset paper supplies as 
specified under items numbered 2, 3, 8, and 9 of the 
specifications, at a total cost not to exceei eleven 
thousand t^^ hundred thirty-five dollars and sixty- 
five cents ($11,235.65)." 



and 



"VOTED: that there be entered into with Hould Paper Corp., 
96 Conmerce Way, T^fobum, Massachusetts, the lavest 
eligible and responsible bidder in the public bidding, 
a contract for supplying and delivering miscellaneous 
offset paper sipplies as specified under itsns 
numbered 1, 4, 5, 6, and 7 of the specifications, at 
a total cost not to exceed five thousand sixty-three 
dollars and seventy cents (J55, 063.70) ." 



On 20 Decenb^r 1976 



*( 



For the ^^ury A. Bromsen Endowment for Latin /American Acquis itons 



"'ATTSD: that the sum of five thousand dollars ($5,000.) 

"tendered at this meetina of the Co!mdttee on Finance 
Ijy Maury A. Bromsen to the Trustees of the Public library 
"of the City of Boston (a corporation ui^er Chanter 114 of 
"the Acts of 1878) as an inaugural gift to honor the mertDry 
yf Mary Stack ^fc^Jiff (1909-1976) be, and the same hereby 
"is /accepted with vorm appreciation and funded as the riaury 
"A. Brcmsen J^dcrwrnent for Latin American Acquisitions, tlie 
"incane to be used exclusively for the purchase of manuscripts 
"and rare books (as v;ell as any otlier printed material) 
"produced in or concerned v/ith *leyloo and the nations of 
"Central America, the Caribbean, and South Arrerica during 
"any period v^iatsoe^'er of their e^/olution, these acquisitions 
"to be housed exclusively in the Rare Book and ?-lanuscriot 
"Deoartnent of the Library; "" * 

" and 

"VOTED: "that the sum of five thouscind dollars (J55,000) vMch 

"was^triis day funded as the 'laur/ A. Bronsen Fndov.-n3nt for 
" Latin J^merican Acquisitions be invested through the 
"GETJFIRAL ri^.TZSTTinrr P'CCCiVTT established bv vote of the Board 
"of Trustees on December 1, 1950? that for the piirpose of 
"enabling s^jich investnent t^v'o t}iousand ser/en hundred ninety- 
" three and one-half units be, anrl the same hereby are, added 
"to said GENEPAL IlNES^:-^n7V ACCOUi-iT, ani that the to.ro thousand 
"seven hundred ninety- three and one-half units hereby added to 
"the GETTEHAL XN'/TST^tcrTr ACCOirfT he, and the same herebs' are, 
"allocated to the 'taury A. Bromsen Rndot'TTent for latin Ame rican 
* " ^oquisitions on the basis of $1.79 per unit, which is hereby — 
"determined to be the present fair value per unit." 



Mirnites of Meetincr 
Corporation 
^^ruary 4, 1977 
p* 3, 

For i THkinq reductions in biTdgeted expenditures; 

f — — ^— — — — — — — ^^— —" ^"^-"■~"~~~"— '~^"^~~~'^^^~^~"~~~~~~*~'""~~"~ 

"VOTED: that, in an effort to help the City in a situation that allcws 
HD ccmpramise, the Trustees of the Public Library of the City 
of Boston shall reduce budgeted expenditures for fiscal year 
1976-1977 by $350,000; and, in order to do so, soms necessary 
and valuable services to the public shall be either curtailed or 
eliminated; and that the Director shall be instructed to draw up 
a detcdled program for suhrrdssion to the Board at its next neeting. 



For removing the "Literary Boston" exhibit drum! 

••VOEED: that the exhibit dnin, which was located in the Great Hall 
during the Literary Boston Program, shall be dismantled and 
removed prior to Deceriber 31, 1976." 



Wie minutes of the meetings of the Comtdttee on Personnel on Mbvember 
5, 1976 and Noventer 22, 1976, as pres>ented, were approved. 

Ihe minutes of the Special Ccnrdttee on Personnel on Decesriber 10, 1976, 
as presented, were approved. 

The minutes of the meetinas of the Comnnittee on Finance on rfoverter 5, 
1976 ani ^fovember 22, 1976, as presented, were approved. 

The Minutes of the Special fleeting of the Ccnrdttee on Finance on 
December 20, 1976, as presented, were approved. 

Tte Director reported that at this tinie of year it was necessary to have 
authorization for the distribution of trust funds incane. <rti motion duly made 
and seconded, it was 



"VOTED: that Philip J. McNiff, Director, and Librarian of the Public 
Library of the City of Boston be and hereby is authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Josiah H. 
Benton, as defined by the Agreement of Compromise, dated 
January 15, 1935 and made in connection with the administration 
of the trust created by said Clause, four-tenths of the income 
of the Benton Book Fund for the period from January 1, 1976 
to December 31, 1976 inclusive, now held in the custody of 
the Collector-Treasurer of the City of Boston, and to cause 
to be distributed and paid to the Trustees of the Public 
Library of the City of Boston the remaining fiix-tenths of 
said iticome for said period to be applied to the purchases 
provided in said Agreement of Compromise." 



Minutes of Meeting 
C5orporation 
P^aruary 4, 1977 

p. 4 

and 

•^OTED: that Philip J. McNiff , Director and Librarian of the 

Public Library of the City of Boston, be and hereby is, 
authorized and directed to cause to be distributed and 
paid to the Trustees of the Public Library of the City 
of Boston the Income of the General Investment Account 
for the period of January 1, 19 76 to December 31, 19 76 



"VOTED: that Philip J. McNiff, Director, and Librarian of the 
Public Library of the City of Boston be and hereby is 
authorized and directed to cause to be paid to the 
Rector of Trinity Church income for the year ending 
December 21, 1976 on the Children's Fund, now held in 
the custody of the Collector-Treasurer of the City of 
Boston pursuant to the provisions of the 11th Clause of 
the Will of Josiah H. Benton, as required by the 12th 
Clause of said Will/* 



Mr. Parker reported that ^Irs. Osteen of Ttopes & Gray has sutnitted 
to .T\idTe Quirioo, of tlie Suprane Judicial Court, all of the documents requested 
by him. There is no way to predict just v/hen or ho^7 Judge Quirico will act 
on this matter. The Clerk distributed oc^ies of the Sumarv of Account from 
the Shawniit Bank of Boston for the John Deferrari Indenture" of Trust dated 
7A/47 f or the period September 30, 1976 - Decenber 31, 1976. 

liiB Clerk stated that ocmnunications have been received f rem the 
^tate Street Bank and Trust Gorpany containing year-end aporaisals and 
reoGrmendaticxis relative to the Benton Book Fund , the Children's Fund and 
the FellCTves Athenaeum Fund. On motion duly mi3e and seconded, it was 

for the Benton Book Fund: 



•VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action in respect to the Benton Book Fund: 

Tto Purchase (^d.th the proceeds of the maturity of $60,000 U.S. 

Treasury 8% notes held by this fund on 2/15/77) 

$30,000 Federal ^lational Ntortgage Association 
7.30% due 12/10/86 quoted about 99 



$30,000 Federal ^fetional Mortaage Association 
Capital Debentures 8.20% due 7/10/02 
quoted 100 



3n3 
WTTED: 



that the Clerk of the Corporation be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



Minutes of ^feeting 
Ctorporation 
February 4, 1977 

Fbr the CJhildren's Fund; 



•VOTID: 



that the Collector-JTreasiirer be, and hereby is, authorized 
. and directed on behalf of the 'Trustees of the Public 
Library of the City of Boston to take the following 
action in respect to the Children's Fund: 

To Purchase (v/ith the proceeds of the maturity of $4,000 United 

Gas Corporation 4 1/2% bonds held^by this fund on 3/1/77) 

$4,000 Federal Land Banks 7.85% due 1/20/88, 
quoted about 102 3/4 to yield 7.46% 



and 
VOTED: 



that theClerfc of the Corporation be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



<v^irfr»or. ^^ r^^ ^^^ coTTTnunication has been received from 
^^^;<.^^f^ & Clark, InvestiT^t Counsel, containing appraisals and 
reoamendations relative to the General Investnient Pjixxyun t^n^ the jSm 
^ferrarxTnd.entxn:eof-Il:ustl94H. ^^ notion duly made and secSdeaTTt 

•VOTED: that the Collector-'-rsasTr— • be, an^ hert*v Is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the folloi-Ting action in 
To Purchase; ^^spect to the General Investirent Account: 



Ancunt 



Security 



Rstte 



Approx. 
Ffaturity Price 



2,000 shs. Gulf Oil 



axkd 



$100,000 U.S. Treasury Notes 



1.80 



$30 



7.875 11/15/82 104 



or 



'$100,000 U.S. Treasury Notes 



8.00 2/15/80 



104 



Minutes of Meeting 
Corporation 
February 4, 1977 



Tto Sell: 



Amount 



Security 



Approx. 
Rate Price Principal Income Limit 



500 shs. Weyerhaeuser Conv. Pfd. 2.80 $58 
(Holds 1,500 shs.) 



$ 29,000 $ 1,400 $55 



400 shs« United Technologies 
(Holds 2,032 shs.) 

900 shs. General Motors 

Holds 1,923 shs. 

300 shs. Caterpillar Tractor 
(Holds 1,350 shs.) 

1,000 shs. Armco Steel 

(Holds 3,000 shs.) 

400 shs. Dow Chemical 

(Holds 1,800 shs.) 



and 



1.20 36 



5.55 75 



1.50 52 



1.80 30 



1.00 38 



14,400 



67,500 



15,600 



30,000 



15.200 



480 34 



4,995 71 



450 49 



1,800 28 



400 36 



$171,700 $ 9,525 



VOTED: that the Clerk of the Corporation be and hereby is authorized 
and directed to notify the Collector-'Creasurer of the 
foregoing vote." 



and 



"VmSDz that the Collector-Measurer by, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the folloiving action in 
respect to the John Deferrari Indenture of Trust 1948: 

•Do Purchase: 



l^npunt Security 



Approx. 
Rate Maturity Price 



$60,000 U.S. Treasury Notes 



7.875 11/15/82 104 



$60,000 U.S. Treasury Notes 



8.00 2/15/83 104 



Mirpjtes of ^feetina 
Corporation 
February 4, 1977 
D. 7. 



To 5^11: 



Amount 



Security 



Approx. 
Rate Price Principal Income Limit 



300 shs. 



200 shs. 



200 shs. 



500 shs. 



Farmers New World Life 
Insurance Co. 

General Motors 
(Holds 500 shs.) 

United Technologies 
(Holds 700 shs.) 

Armco Steel 
(Holds 1,000 shs.) 



.20 $36 



5.55 75 



1.20 36 



1.80 30 



$10,800 



15,000 



7,200 



15,000 



$ 60 



1,110 



240 



900 



$34 



71 



34 



28 



and 
VOTED: 



that the Clerk of the Corporation be and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote." 



Tte Director reoorted that it was now necessary to have a vote establishir^ 
the nev; unit value for the GF!^IERATj r:iVF«STMCr7r AGCCXJMT. Following discussion aixi 
on itntion duly nade and seconded, it was 



•VTTED: 



and 
VOTED: 



that effective February 4, 1977, the unit value 
for the General Investmant Account be ard. hereby 
is established as $1.85 per unit? 

that the Clerk of the Corporation be and hereby 
is authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



The Director reported that a Tn^etinrr has been scheduled at the office of 
Mr. RDger Tyler of Packeinann, Sawyer & Brewster for the purpose of sioning the 
documents transferring prc^^erty from the TCest Raxbury Congregational Church to 
the Trustees. 

A meeting has also been scheduled at the office of IJir, Casner of Chaplin, Bar zun 
& Casner for the purpose of discussing the provisions in the will of the late 
V^lter Piston. 

A grant proposal for a four-year extension of the present ^lEH Learning 
liibrary Program has been submitted to the ITational Endov;ment for the Humanities. 

The Library has also been invited to submit a proposal to the Nationcd 
Science Foundation for the public understanding of scieiK^e. 



Minutes of Meetiiiq 
O or p or ation 
February 4, 1977 
p. 8 



It is also planned to sufcmit a proposal to the Tfetional Endo^.Ttent for 
ttie Arts for the purpose of seeking funds for the restoration of irurals in 
the McKun Building. 

Mr. Parker reported on the annual audit at the National Shawimit Bank 
and the First Ifetional Bank of Boston. 

Dissolved at 5:05 p.m. 



Clerk 



Please read, initial below, and 
return to the Clerk 



\ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, March 11, 1977 



4« 4.K ^ "meeting of the Trustees as a Corporation was held 
in the Trustees Room at 3:40 p.m. 

TrusteeS''^^^''^' Messrs. Maher, Murray, Parker, and Mrs. White, 

The President, Mr. Parker, presiding. 

The Director reported that two checks in the total 
amount of $118,686.60 had been received from the Collector- 
Treasurer representing income for the General Investment 
t?c°o^*^ ^°^ calendar year 1976. One check in the amount of 
?15, 205.4 represented income that should be added to Drincipal 
.in accordance with the votes establishing certain funds. In 
the discussion that followed, it was the sense of the meeting 
that income not being added to principal should be kept in 
a NOW account so that the Library could continue to earn 
income on this money. The Clerk stated that, in the past, 
this money has been kept in a checking account to pay for onaoina 
expenses charged against all of those funds. ^ »y 

The Director stated that it was necessary to have votes 
at this time to authorize the addition of income to principal 
in the case of several funds in the General Investm.ent Account. 
Following further discussion and on motion duly made and 
seconded, it was 



'^/CTED: 



8nd 
VqTED: 



that the sum of nine hundred eiciht dollars and seven cents 
($908.07) representing the inccne for 1976 received by the 
Boston Ptjblic Librar\' Staff Centennial P^md , a fund g>gi-^Vv- 
lished by the Trustees of the Public Library of the Citv of 
Boston (a corporation under Chapter 114 of the Acts of 1878) 
on January 7, 1966, be and the same hereby is added to the 
principal of the Boston Public LJbraiy Staff Centennial Pjnd 
which is to be exDenderi tor an apcropritite gift: for the 
addition to the Central LLbrary buildina, the irx:cne to be 
added to principal until expenditure of said Fund is ordered 
by the Board; 

that the sum of nine hundred eight dollars and seven ceits 
($908.07), which is this day funded as an addition to the 
Boston Public Toibrarv Staff Centennial F und be invested thxough 
the GENERAL INVESIT'ETIT ACCOUTTT established by vote of the TBoani 
on December 1, 1950; that for the purpose of enablinc such 
investrient four hundred ninety one units be , and thje sane 
hereby are, added to said GSTIERAL B^.TST^lENr AaCOU^?^; and that the 
fair hundred ninety one additional units hereby added to the 
GENE3?AL I?TVEST3!E:n? ACCOTTT be, and the sane hereby are, allocated 
to the Boston Public Library Staff Centennial Ftjnd en the basis 
of $1.85 per unit, which is hereby determined to be the present 
f€dr value per unit." 



Form No 1046F— 11/74 



Minutes of Meeting 
Corporation 
March 11, 1977 
p. 2. 



f 



" VOTED: 



that the sum of t>7enty dollars (:^20.00) 

representing the income for 1976 received 
by the Centennial Fund , a fund established' by the Trustees 
of the Public Library of the City of Boston (a corporation 
under Chapter 114 of the Acts of 1878) on June 1, 1956, 
be and the same hereby is added to the principal of the 
Ceatennial Fund which is to be used as the I^oard shall 
hereafter direct for the benefit of the Public Library of 
tbe City of Boston or any purpose in connection therewith; 



and 

VOTED: 



that the sum of tv;enty dollars (J520.00) 

which is this day funded as an addition 
to the Centennial Fund , be Invested through the CEilERAL 
mVESTTIENT ACC0L":;T established by vote of the Board on 
December 1, 1950; that for the purpose of enabling such 
Investment eleven units be, and the 

same hereby are, added to said GEITEPAL INVESTMENT ACCOUNT; 
and that the e].even adrlitional units be, and the sarTe 
hereby added to the GENERAL INVESr.-IEirr ACCObl^T be, and the 
same hereby are, allocated to the Centennl.^1 Fund on the 
basis of ^1-35 per unit, which is hereby determined to 
be the present fair value per unit. " 



and 



" VOTED: 



and 
VOTED: 



that the sum of one thDusarw5. six hunired twenty-eiaht dollars 
and eicrhty-seven cents ('=^1,G23.87) representing the income 
for 1^76 received by the John Deferrari Fund , a legacy 
given to the Trustees of the Public Library of the City 
of Boston (a corporation under Chapter 114 of the Acts 
of 1878) by the V/ill of John Deferrari, who died on April 
29, 1950, (Suffolk Probate No. 352720), be and the same 
bereby is added to the principal of the John Deferrari 
Fund , the income of which is to be added to the principal 
in accordance with the vote of the Trustees taken on 
l!ay 4. 1951; 

that the sum of one thousand si:: hundred -bTenty-eicrht' dollars 
eund eiqhty-seven cents ($1,623.37) , which is this day funded 
an addition to the John Deferrari Fund be invested 



tlirough' the GENERAL INVESXI-IEm ACCOUIIT established by 

vote of the Board of Trustees on December 1, 1950; that 

for the purpose of enabling such investment, eight hundred eighty 

and one-half units be, and the same hereby are, added to 

aald GEITERAL INVESTME^n ACCObllT: and that the eiaht hunrlred 

eirrhtv and one-half ad-^itional units 1-ierety added to the 

GENERAL 1JIVESTIIE:;T account be, and the same hereby are, 

allocated to the John Deferrari Fund on the basis of 

$1«85 per unit, which is hereby determined to be the 

present fair value per unit. " 



Minutes of Meeting 
Corporation 
March 11, 1977 
p. 3. 



•nd 



VOTED: 



and 
VOTED: 



that the sum of one thousand one hundred fifty-four dollars and 
si)rtr7-fi\re cents (r.l, 154. 65)representing the income for t976 
received by the William Addison Dwiggins Fund, a legacy 
given to the Trustees of the Public Library of the City 
of Boston (a corporation under Chapter 114 of the Acts of 
1878) under Paragraph 18 of the Will of Mabel H. Dwiggins, 
uho died on September 25, 1968, in consideration of the fact 
that the Boston Public Library has designated a room in its 
rare books area as the VJilliam Addison Dwiggins Room, be 
end the same hereby is added to the principal of the 
Wllllan Addison Dwieginq Fund , the income of which is to be 
added to principal until otherwise ordered by the Board; 

that the sum of one thousand one hurdre'^ fifty-four dollars and 
sixty-five cents(J51,154.65bhich was this dav funded as an 
addition to the William Addison Dwiggins Fund be invested 
through the GENERAL II.TESTIlIiT ACCOUNT established by 
vote of the Board on December 1, 1950; that for the pur- 
pose of enabling such investment six hundred t\-7enty-four 
units be, and the same hereby are, added to said GENERAL 
INVESTMENT ACCOU:;t, and that the six ]iunclrGd ^vienty-four 

additional units hereby added to the GENERAL UtTESTI'IEi;! 
ACCOUNT be, and the same hereby are, allocated to the 
Wllliara Addison Dvlo^rlnr: Fund on the basis of •'^l-SS p^r 
unit which is hereby uetermined to be the present fair 
Talue per unit*** 



and 



"VOTEDs that the sum of four thousand thirty-six dollaurs and thirty 
four cents (^4, 036. 34 ^ representing income for 
1976 received by the Lee M. Friedr.an Fund as residue 
given to the Trustees of the Public Library of the City 
of Boston (a corporation under Article 21 (I) of the Will 
of Lee m. Friedman, who died on August 7, 1957, (Suffolk 
Frobate No. 393153), be and the same hereby is added to 
the prlx^cipal of the Lee M. Friedr.an Fund of which the 
Income and/or principal is to be used as in the judgment 
of the Board is deemed advisable; 



Minutes of Meeting 
Corporation 
March 11, 1977 
p. 4 . 



and 
"VOTED: 



that the sum of four thousand thirty-six dollars and thirty 
four cents (J54, 036.34) , which is this day funded 

AS an addition to the Lee M. Friedr.an Fund be invested 
through the GENERAL IIIVESr.IENT ACCOU^'T established by vote 
of the Board of Trustees on December 1, 1950; that for the 
purpose of enabling such investment ^yfo thousand one hiondred 
eighty tvro . . units be, and the sane here- 

by are, added to said GENERAL i:rV7,STMENT ACCOmrr, and that 
^Q two thousand one hundred eighty two additional 

units hereby added to the GE:;Erja- I:.'VEST:ie:;T ACCOUNT be, and 
the same hereby are, allocated to the Lee M. Friedr?.an Fund 
te the basis of $1.35 per unit, which is hereby determined 
to be the present fair value per unit*** 



and 



« VOTED; 



and 
VOTED: 



that the sum of ele^Ten dollcirs and twentv (^ents (S11.20) 

representing income received for 1976 by the 
lee M. Friedman Memorial Fund , a fund established by 
the Trustees of the Public Library of the City of Boston 
(a coporation under Chapter 114 of the Acts of 1878) 
on March 4, 1958 through the gift of Samuel Stem in 
aemory of Lee M. Friedman, be and the same hereby is added 
to the principal of the Lee M. Friedman Menorial Fund , 
of which the income is to be added to principal until 
Otherwise ordered by the Board; 

that the sum of eleven dollars and t^^enty cents 
($11.20) >>hich is this day funded as an addition to 
the Lee M. Friedman Memorial Fund be Invested through 
the GENERAL INVESTMENT ACCOUNT established by vote of 
the Board of Trustees on December 1, 1940; that for 
the purpose of enabling such investment six units 

be, and the same hereby are, added to said 

CENERAL INVESTMENT ACCOL^T; and that the six 

additional units hereby added to the GENERAL IN- 
VESTMENT ACCOUNT be, and the same hereby are, allocated 
to the Lee M. Friedman Memorial Fund on the basis of 
$1.85 per unit, which is hereby determined to be the 
present fair value per unit. *■ 



.Minutes of Meeting 
Corporation 
March 11, 1977 
p. 5. 

and 



VOTED: 



and 
VOTED: 



that the sum of one himdreri seventy-nine dollcirs 

($179.00) representing one-quarter of the 

Income for 1976 received by the Lee M, Friedman Fund 
toT Books for the Rare Book Department , a legacy given 
to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 114 of the Acts 
of 1878) under Article (H) (9) of the Will of Lee M, 
Friedman, who died on August 7, 1957, (Suffolk Probate 
Vo« 393153) , be and the same hereby is added to the 
principal of the Lee M. Friedman Fund for Books for the 
Hare Book Department , one-quarter of the income of 
vhlch is to be added to principal each year for fifteen 



that the sum of one hundred se\'enty-nine r^.ollars 
(?179.00) , which is this day funded as an 

addition to the Lee M. Friedman Fund for Books for the 



Books Department , be invested through the GENERAL 

INVESTMENT ACCOUNT, establisned by vote of the Board of 
Trustees on December 1, 1950; that for the purpose of 
anabling such investment ninetv-seven units be, 
aame hereby are, added to said "GENERAL INVESTMENT ACCOLTTT; 
and that the ninet^z-se^^en anditional units hereby added 
to the GENERAL INVESTMENT ACCGL'NT be, and the same hereby 
are, allocated to the Lee M. Friedman Fund for Books for 
the Rare Book Departmont on the basis of ri.85 per unit, 
vUich is hereby determined to be the present fair value 
per unit. " 



• VOTED: that the sum of five "thousand five huwlred fifty nine dollars 
and t'/Telve cents (^S, 5^9, 12) represertlng incotae 
for 1976 received by the Dr. Samuel Abbott Green Memorial 
Fund , a legacy given to the Trustees of the Pubic Library 
of the City of Boston (a corporation under Chapter 114 of 
the Acts of 1878) by the Will of H. Sylvia A.H.G. Wilks 
nho died on February 5, 1951, be, and the same hereby 
la added to the principal until otherwise ordered by the 
Board; 



Minutes of Meeting 
Corporation 
March 11, 1977 
p. 6. 



yd 

VOTED: 



•VUIKU: 



and 
VOTED; 



that the sum of five thousand five hundred fifty nine dollars 
and twelve cents ($5,559.12), which was this day 
funded as an addition *to the Dr. Samuel Abbott Green 
Hemorial Fund be invested through the GE^'ERAL INVESTMENT 
ACCOUNT established by vote of the iioard of Trustees on 
Peccmber 1, 1950; that for the purpose of enabling such 
Investment three thoxosand f±^re units be, 

and the same hereby are, added to said GENERAL INVESTMENT 
ACCTOUNT; and that the three thousand five 

additional units hereby added to the GENERAL INVESTMENT 
ACCOUNT be, and the same hereby are, allocated to the Dr. 
SaiPuel Abbott Green Meriorial Fund on the basis of $1.35 
per unit, which is hereby determined to be the present 
fair value per unit." 



that the sum of twenty-eicrht dollars ani «5ixtv-eiaht 
cents ($23,63) representing income for 1975 received 
hj the Shakespeare-E!?.erson Fund , a fund established by 
the Trustees of the Public Library of the City of Boston 
(a corporation under Chapter 114 of the Acts of 1878) 
CO December 12, 1969, be and the same hereby is added 
to the principal of the Shakespeare-Emerson Fund , the 
income of which is to be added to principal until the 
year 2052 - the 200th Anniversary of the founding of 
the Library; 

that the sum of tv?enty-eiqht dollars and sixtv-eiaht 
cents ($28. 60), which is this day funded as ah addition 
to the Shakespeare-EtT^erson Fund be invested through the 
ONERAL IN'VESTMENT ACCOL-NT, established by vote of the 
Board on December 1, 1950; that for the purpose of 
enabling such investment fifteen and ons-half units be, 
and the same hereby are, added to the GENERAL INVESTMENT 
ACCOUNT, and that the fifteen arA one-4ialf additional 
units hereby are allocated to the Shakespeare-Emerson 
yund on the basis of SI. 85 per unit, which is hereby 
determined to be the present fair value per unit.** 



VOTED: 



that the sum of one thousand twentv-three dollars and 
xi^tv cents ($1,023.50) representing income for 1976 
received by the Helen 0. Storrov Fund , which is comprised 
of gifts to the Trustees of the Public Library of the City 
of Boston (a corporation under Chapter 114 of the Acts of 
. 1878) under provisions of Article Eight of the Will of Helen 
0* Storrow, who died November 10, 1944, and which were 
accepted by the Board of Trustees on October 5, 1945, 
October 4, 1946, September 4, 1947, July 21, 1948, July 1, 
1949, July 11, 1950, be, and the same hereby is, added to 
the principal until otherwise ordered by the Board; 



Minutes of Meeting 
Corporation 
March 11, 1977 
p. 7. 



and 

•• TOTED: 



that the sum of one thousand twent^'-three dollars and 
fifty cents ($1,023.50), which is this day funded as an 
addition to the Helen 0. Storrov Fund be invested through 
the GENERAL INVESTMENT ACCOUNT established by vote of 
the Board of Trustees on December 1, 1950; that for the 
purpose of enabling such investment five hundred fifty-three 

units be, and the same hereby are, added to said 
GENERAL INVESTMENT ACCOUNT, and that the fi\'e hjndred fifty- 
three additional units hereby added to the GENERAL 
IMVESTMENT ACCOU'NT be, and the same hereby are, allocated 
to the Helen 6. Storrow Fund on the basis of '^l.SS per 
«nit, which is hereby determined to be the present fair 
^mlue per unit.*' 



VOTED: 



and 
VOTED: 



that the sum of ^ort\'-ttX) dollars and fort\^-nine 
cents ($42.49) representing one half of the in- 
cone for 1^76 received by The Wedgwood Club 25th Anni- 
versary Fund in Mer.ory of Mrs. Marcus A. Coolidge , a 
gift to the Trustees of the Public Library of the City 
of Boston (a corporation under Chapter 114 of the Acts 
of 1878) , be and the same hereby is added to the princi- 
pal of The Wedgewood Club 25th Anniversary Fund in Memory 
of Mrs. Marcus A. Coolidge , the income thereof to be 
applied as set forth in an instrument of gift dated 
toy 25, 1958, and subject to the terms, agreements, and 
conditions set forth in said instrument of gift; 

that the sum of forty-tiro dollars and forty-nine 
cents (?^42.49), which is this day funded as an 
addition to The ^'edeev^od Club ?5th Anniversarv Fund 
In Memory of Mrs. Marcus A. Coolidge be invested through 
the GErJERAL INVESTMENT ACCOUNT established by vote of 
the Board of Trustees on December 1, 1950; that for the 
purpose of enabling such investment t-'enty-three units 
be, and the sane hereby are, added to said GENERAL IN- 
VESTMENT ACCOUNT, and that the twenty-three additional 
tmits hereby added to the GENERAL INVESTMNT ACCOUNT 
be. and the same herebv are, allocated to The Wedeewood 
Club 25th Anniversarv Fend in Memory of Mrs. Marcus A. 
Coolidge on the basis of $1.S5 per unit, which is 
hereby determined to be the present fair value per unit* * 



Minutes of Meeting 
Corporation 
Marrh 11, 1977 
p. 8. 



"VOTED: 



X,' 



and 
VOTED: 



that the sum of one hundred ninetrz-slx dollars airi fifty 
cents ($196.50) representing the income for 1976 
received by the Arthur W. Heintzelman Memorial Fund , 
tendered by fellow workers and friends of the late 
Arthur W. Heintzelman, Keeper of Prints, to the Trustees 
of the Public Library of the City of Boston (a corporation 
imder Chapter 114 of the Acts of 1878) be and the same 
hereby is added to the principal of the Arthur W. Heint' - 
gelman Memorial Fund to be held and invested until other- 
vise ordered by the Board; 

that the sum of one hundred ninety-six dollars and fi^ty 
cents ($196.50),. which was this day funded as an a^Iditrion 
to the Arthur W, Heintzelman Memorial Fund be invested 
through the GENERAL INVEST!-2:NT ACCOUNT established by 
irote of the Board on December 1, 1950; that for the 
purpose of enabling such investment one hurxired and 

sdLx units be, and the same hereby are, added to 
•aid GENERAL INVESTMENT ACCOUNT, and that the one hvindred 

and six additional units hereby are allocated 

to the Arthur W. Heintzelman Memorial Fund on the basis 
of *^1.S5 per unit, which is hereby determined to be the 
present fair value per unit." 



'TOIEDi 



and 
VOTED: 



that the sum of si:±een doUsirs and nine cents 
($16.09) representing income received for 1976 by the 
Esther and Sidney Rabb Fund , a fund tendered by friends 
of Esther and Sidney Rabb to the Trustees of the Public 
Library of the City of Boston (a corporation under 
Chapter 114 of the Acts of 1878) be and the same hereby 
Is added to principal of the Esther and Sidney Rabb 
Fund , the income to be added to principal, until other- 
vise ordered by the Board; 

that the sum of sixteen dollars and nine cents 
($16.09) vhich was this day funded as an addition to 
the Esther and Sidney Rabb Fund be invested through 
the GENERAL INVESTMENT ACCOU^iT established by vote of 
the Board of December 1, 1950; that for the purpose of 
enabling such investment eioht and one-hal^ units be, 
and the same hereby are, added to said GENERAL INVEST- 
HENT ACCOUNT; and that the eiaht and one-half additional 
units hereby added to the GENERAL INVESTMENT ACCOUNT 
he, and the same hereby are, allocated to the Esther 
•and Sidney Rabb Fund on the basis of $1.85 per unit, 
%rhich is hereby determined to be the present fair value 
per unit." 



Minutes of Meeting 
Corporation 
March 11, 1977 
p. 10. 



The Director reported that a new challenge grant 
program has been established by the National Endowment for 
the Humanities. Ke went on to describe the proposal which 
had been submitted to NEH for a 4-year extension of the 
Learning Library program. The Endowment feels that only a 
one-year extension would be appropriate and that, for the 
subsequent three years, support should be given only through 
the challenge grant program. This program would provide 
matching funds on a one-to-three basis. The Director stated 
that a proposal was also being prepared for a computer-based 
bibliographic control program. This program would ask for 
$200,000 from the challenge grant program, with the Library 
trying to raise the matching $600,000 from local foundations 
and business organizations. 

The Director reported that a request had been received 
from the City Personnel Board for the Library to hire an 
individual being recommended by the Board. This request was 
turned down, since the Library is not hiring anyone at the 
present time. 

Dissolved at 4:40 p.m. 



Clerk 





Please read, initial below, and 
return to the Clerk 



m 



Minutes of Meeting 
Corporation 
March 11, 1977 
p. 9. 



and 
"VOTED: 



and 
VOTED: 



that the sum of four himdred dollars and eiahtv-nine cents 
($400.89) representing the income for 1976 received by the 
>7oan of Pxc Fund , a fund established by the Trustees of the 
Public Library of the City of Boston (a corroration under 
Chapter 114 of the Acts of 1873) on January* 9, 1976, be ani 
the saine hereby is added to the principal of the Joan of Arc 
Ftod, the inccne to be added to principal until otherwise 
ordered by the Board? 

that the sum of four hundred dollars and eighty-nine cents 
($400.89) , vThich v/as thi.s day funded as an addition to the 
Joan of Arc ^Jnd be inv/ested through the GEMEHAL INVEST! IFM' 
AOCCUrvfT established by vote of the Board on Decenber 1, 1950; 
that for thB purpose of enabling such investment two hundred 
sixteen and one-half units be, and the same hereby are, added 
to said GENEiy^L P1VESIT1E^7^ ACCOU^rr, and that the two hundred 
sixteen and one-half additional units hereby added to the 
GENERAL BJVESTf^TT ACCOm^TT be, and the same^ hereby, allocated 
to the Joan of Arc Fund on the basis of $1.85 per unit, which 
is hereby determined to be the present fair value per unit. " 



AND 



"VOTED: 



that the incone remaining in the Friedman Building Fund 
shall be added to the principal of the Lee M. Friedman" 
Fund. " "■ 



The Director said that it was necessary to have a vote 
authorizing an expenditure of 0750.00 from the Lee M. Friedman 
Fund for Merit Awards for expenses involved in the upcoming 
ceremony honoring members of the staff who will have completed 
25 years of service in the Library. Following discussion and 
on motion duly made and seccndod, it was 



VOTED: 



and 
vnrEDi 



that the Director be and hereby is authorized to expend 
from the Lee M. Friedman Fund for Merit Av.^ards up to the 
amount of seven hiondred and fifty dollars ($750.00) in 
connection with the program for recognition of mes^ibers 
of the staff v/ho have served twenty-five years in the 
Library? 

that the Collector-Treasurer be, and hereby is, authorized 
to withdraw f rcr?. the savdjias account in th^e South Boston 
Savings Bank in the nnme of the Trustees of the Public 
Library of the City of Boston, T^ee M. Friedman Fund for 
Merit Av;ards , Accoiuit *Jo. 22338, ud to the amount of se\7en 
hundred and fifty dollars (^5750. 00) to pav the miscellcmeous 
expenses incurred in connection with the recognition of 
members of the staff vtIto in 1977 ccrpleted ti-Tcnty-f ive years . 
OS service, upon presentation by the Director of authorization 
to make such payment. " 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, April 15. 1977 



A meeting of the Trustees as a Corporation 
Trustees Room at 3:45 p.m. 



held In the 



Present: Messrs. Murray, Parker. Rabb, and Mrs. White, Trustees. 
The President, Mr. Parker, presiding. 

The minutes of the regular meeting of February 4, 1977, as presented, 
were approved. The minutes of the meetings of the Committee on Finance 
on January 26, 1977 and February 4. 1977, as presented, were aDoroved. 
The minutes of the meeting of the Committee on Personnel on February 4, 
1977, as presented, were approved. 

Approval since the last meeting of the Board of additions to funds 
already established In the General Investment Account. 



Date of Acceptance 
by the Director 

February 25, 1977 
April 13. 1977 



Fund Amount 

Gifts for Current Use $10.00 

Macy J. Margolls Memorial 

Fund $25.00 



Action taken by the Committee on Finance since the last meeting of 
the Board was approved as follows: 



On February 4, 1977 

Vote to move the Bindery to the Charles town Service 
Building: 

"VOTED: that the Library Bindery, presently located in the Citv- 

Printing Building, shall be trans-^erred to the Charlestc?wn 
Service Building; and furthennDre, that the Director shall 
be authorized to rake expenditures for this purpose from 
the inccine of the John Deferrari Indenture of Trust 1948." 

Vote to reduce budgeted expenditures: 

"VOTED: that, In order to reduce the level of the Library's 

expenditures from budgeted appropriations for fiscal year 
1977, the following actions shall be implemented: Sunday ser^'lce 
shall be suspended effective February 13, 1977; The Rare"^ Book 
Room shall be closed on Saturdays; a more uniform schedule of 
branch opening shall be adopted; the Library Bindery shall be 
moved to the charlestown Service Building; Bookmobile services 
shall be suspended; Kirstein Business Branch services shall be 
suspended, providing the said action Is deemed legal by legal 

counsel." 



Form No. 1046F— 11/74 



Minutes of Meeting 
Corporation 
April 15, 1977 
p. 2. 



Mr. Parker reported that the Director had made a very fine 
presentation of the Library's budget problems to the Examining Committee 
on the previous Wednesday. The Director spoke about the importance of 
the Examining Committee over the years. He was pleased to report that 
George Kirstein had sent a letter to the Library with a check in the 
amount of $5,000 toward the Kirstein Fund drive. Mr. Thomas B. Adams 
has had some meetings to discuss the Kirstein problem with key people 
In the business coiimunity. These preliminary meetings indicate that 
the business community would like to have some indication that this 
fund-raising effort would be a one-time thing. Mr. Adams has scheduled 
a meeting at Kirstein with 40-50 leaders in the business community. In 
ohe discussion that followed, it wd3 emphasizea that an effort should 
be made to set up a systematic program of giving to the Library. 

The Clerk reported that a request had been received from a 
local West Roxbury group to hold a carnival on the land which has recentlv 
been given to the Trustees by the West Roxbury Conqretational Church. 
The Board agreed to allow this, provided that the operator of the carnival 
equipment could show that his activities were fully insured and that the 
Trustees of the Library would be free from any liability. 

The Director reported that the Fellowes Athenaeum is usually 
closed during the summer months. He proposed that the Athenaeum be 
closed permanently as of May 15 and that the collection be moved to 
the new Dudley Street Branch Library. 

Dissolved at 4:50 p.m. 



Clerk 




^ 




Please read, initial below, and 
return to the Clerk 



,y 



UK 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, May 2, 1977 



The annual meeting of the Trustees of the Public Library as a 
Corporation was held In the Trustees Room at 3:50 p.m. 

Present: Messrs. Maher, Murray, Parker, aad Mrs. White, Trustees. 

The President, Mr. Parker, presiding. 

The Corporation proceeded to elect viva voce its officers for the 
ensuing year. 

First Vote for President 

Mr. Maher voted present, Monsignor Murray voted for Frank B. Maher, 
Mr. Parker voted for Frank B. M.aher, and firs. l\lhite voted for 
Frank B. Maher; and Frank B, Maher was declared elected President. 

First Vote for Vice President 

Mr. Maher voted for Sidney R. Rabb, Monsigror Murray voted for 
Sidney R. Rabb, Mr. Parker voted for Sidney R. Rabb, and Mrs. White 
voted for Sidney R. Rabb; and Sidney R. Rafcb was declared elected 
Vice President. 

First Vote for Clerk 

Mr. Maher voted for Li am M. Kelly, Monslqnor Murray voted for 
Liam M. Kelly, Mr. Parker voted for Liam M. Kelly, and Mrs. White 
voted for Liam M. Kelly; and Liam M. Kelly was declared elected 
Clerk 

First Vote for Clerk Pro Tern 

Mr. Maher voted for Philip J. McNiff, Monsl^or Murray voted for 
Philip J. McNiff, Mr. Parker voted for Philip J. McNiff, and 
Mrs. White voted for Philip J. McNiff; and Philip J. McNiff was 
declared elected Clerk Pro Tern. 

On motion duly made and seconded. It was thereupon 



"Voted : 



and 

■ VOTED: 



Form No. 1046F— 11/74 



that any member of the Corporation be and hereby Is 
authorized to sign on behalf of the Corporation bills, 
special drafts, and payrolls of the Library." 

that until the next annual sieeting the President, or 
Vice President, or in the inability of either, any 
member of the Corporation, and by delegation the 
Director, or tlie Clerk of the Corporation be and 
hereby is authorized to sign any and all contracts 
voted to be made by the Board in the name and behalf 
of the Corporation and any and all communications in 
connection with the award of contracts so voted or 
recommended to be so voted and to authorize payments 
under contracts so voted •** 



Minutes of Meeting 
Annual Meeting 
Corporation 
May 2, 1977 
p. 3. 



The Director made his annual report of acceptance of gifts, payments 
made In recognition of special services rendered, and payments received for 
publications and prints executed under Library sponsorship and accepted on 
behalf of the Trustees since the last annual meeting as follows: 



Date of Acceptance 
by the Director 

13 April 1976 

13 April 1976 

7 May 1976 

10 June 1976 



23 August. 1976 
8 September 197 6 
lU September 1976 
8 October 1976 



lU October 1976 



15 October 197 6 



19 October 1976 



17 November 1976 



22 November 1976 



13 December 1976 



20 December 1976 



1^ January 1977 
17 January 1977 
25 February 1977 



9 March 1977 



1 April 1977 



GIFTS 



Donor 

Esther Margolis (Macy J. Margolis 

Memorial Fund) 

Mildred A. Marshall (Macy J. 

Margolis Memorial Fund) 

Walter Piston, Jr. (Thomas Nason 

Fund) 

Boston Author's Club (Macy J. 
Margolis Memorial Fund) 

Fraternal Order of Eagles 

(Gifts for Current Use) 

G.K. Hall S Co. (General Trust 

Fund) 

J. Gerald Mayer Foundation 

(Gifts for Current Use) 

John Cardinal Wright (Joan of 

Arc Fund) 

Mrs. Pennell C. Peck (General 

Trust Fund) 

Sidney R. Rabb (Sidney R. Rabb 

Fund) 

Stephen 6 Sybil Stone Foundation 

(Print Department General Fund) 

Morris Goodman (Morris Goodman 

Fund ) 

Mr. S Mrs. Bruce A. Beal (Gifts 

for Current Use) 

The Boston Globe (General Trust 

Fund) 

Maury A. Bromsen (Maury A. Bromsen 

Endowment for Latin American 

Acquisitions) 

Mr. 8 Mrs. Leon J. Mael (Macy 

J. Margolis Memorial Fund) 

Dorothy B. Edinburg (Print 

Department General Fund) 

Mrs. Leta B. Roubicek (Gifts 

for Current Use) 

Enid L. Beal (Gifts for Current 

Use) ' . 

Mrs. Esther R. Feer (Robert A. 

Feer Fund) 



Amount 

$ 50.00 

35.00 

^ 3,000.00 

250.00 
$ 100.00^ 

1,000.00 

175.00 

2,500.00 

15.00 

94,585.00 

500.00 

50.00 

19.76 

56.50 

5,000.00 

25.00 

150.00 

10.00 

130.00 

300.00 



Minutes of Annual Meeting 
Corporation 
May 2, 1977 
p. 2, 



n 



VOTED: 



and 
VOTED: 



and 

VOTil): 



that the President be and hereby is authorized and empowered 
to appoint a Finance Connnittee to serve until the next annual 
meeting, said Finance Committee to consist of not less than a 
quorum of the Trustees and to have power to act in representa- 
tion of the Corporation in the matter of the sale, purchase, 
investment, and reinvestment of cash, securities, and any 
other holdings belonging to the CorporatioBi; 

that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees, be and hereby is empowered to 
act by a vote of not less than three members in agreement in 
representation of tha Corporation in the natter of the sale, 
purchase, investment, and reinvestment of cash, securities, and 
any other holdings belonging to the Corporation; 

that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees, be and hereby is empowered to 
act by vote of not less than three members in agreement in 
representation of the Corporation in the aatter of the accep- 
tance of bequests and gifts that may be made to the Corporation, 
such action as it takes in this respect always to be reported to 
the next regular meeting of the Corporation and at that time 
to be incorporated officially into the records of the Corporation. 



H 



The President then appointed Messrs Maher, Murray, Parker, Rabb and 
Mrs. White as members of the Finance Committee for the ensuing year, with 
Mr. Maher as Chairman. 

On motion duly made and seconded. It was 



VOTED: that, until the next annual meeting, by delegation of the 
Trustees of the Public Libr'ary of the City of Boston, the 
Director, and Librarian, or the Clerk of the Corporation, be 
and hereby is authorized to accept on behalf of the Trustees 
gifts, payments made in recognition for special services 
rendered and payments received for publications and prints 
executed under Library sponsorship which in amount are not 
■ore than two thousand five hundred dollars ($2,500) and, 
in connection with the acceptance of saae, to endorse on 
behalf of the Trustees checks so received, said amounts to 
be reported to the Board at the next annual meeting; 



and 
VOTED: 



that the Collector-Treasurer be and hereby is directed to 
deposit in a savings bank to be designated by the Director, 
and Librarian, or by the Clerk of the Corporation, those gifts 
to the Trustees of the Public Library of the City of Boston 
in amounts of five hundred dollars ($500.00) or more, but not 
exceeding two thousand five hundred dollars ($2,500), which 
have been accepted by said Director, and Librarian, or said 
Clerk of the Corporation by delegation of the Trustees of 
the Public Library of the City of Boston, said action to be 
reported to the Board at the next annual meeting. " 



nutes oT Annua 
Corporation 
May 2, 1977 
p. 4. 



leeting 



Gifts (Continued) 



Date of Acceptance 
by the Director 



Donor 



Amount 



11 April 1977 
11 April 1977 
11 April 1977 

11 April 1977 
13 April 1977 

20 April 1977 

21 April 1977 

22 April 1977 
28 April 1977 



Natalie Greenberg (Kirstein Fund) 25.00 

Betsy S Joe Jones (Kirstein Fund) 20.00 

George G. Kirstein (Kirstein 

Fund) 5,000.00 

Rosalie Okurowski (Kirstein Fund) 10.00 

Mildred Marshall (Macy J. 

Margolis Memorial Fund) 25.00 

Enid Beal (Gifts for Current 

Use) 25.00 

Eleanor J. Gun (Macy J. Margolis 

Memorial Fund) 15.00 

Katharine G. Harwood (Kirstein 

Fund) 5.00 

Merwin Memorial Free Clinic for 

Animals, Inc. (Gifts for Current 

Use) 500.00 



DR. SAMEUL ABBOTT GREEN MEMORIAL FUND 

Payments received for publications and prints executed 

under Library sponsorship 



Publication 

Afro-American Artists 

American Posters of the Nineties 

Beeple's Choice 

Bibles, Brahmins and Bosses 

Boston's North End 

Bromsen Lecture Series 

Catalog Services 

Children's Books International 

Children's Poster 

Church Buildings in Boston 

Ralph Adams Cram, American Medievalist 

Dictionary Catalog of the Children's Collection 

Etched in Sunlight 

Film Catalog 

Idea Source Book 

Large Print Catalog 

Many Voices of Boston 

Medical Books for the Layperson 1 

Postcards 

; Total : 717 

Miscellaneous publications and services 



Amount 



588 
115 
120 

,018 
271 
992 

,963 

841 

16 

37 

,087 
200 

,097 

,472 
210 
217 
328 

,731 
893 



.85 
.30 
.16 
.96 
.60 
.34 
.96 
.20 
.50 
.57 
.45 
.00 
.50 
.45 
.87 
.00 
.45 
.29 
.75 



,T05.20 



Royalties - 6.K. Hall 



$ 3,987.35 
1,924.82 



Grand Total: 



$23,117.37 



Minutes of Annual Meeting 

Corporation 

May 2. 1977 

p. 5. 



The President stated that membership on Standing Committees 
for the ensuing year should be as follows: 



BUILDINGS 

Msgr. Murray, Chairman 
Mr. Maher 
Mr. Parker 
Mr. Rabb 
Mrs. White 



FINANCE 

Mr. Maher, Chairman 
Mr. Parker 
Msgr. Murray 
Mr. Rabb 
Mrs. White 



PERSONNEL 

Mr. Rabb, Chairman 
Mr. Maher 
Msgr. Murray 
Mr. Parker " 
Mrs. White 



The President then appointed Llam M. Kelly as Secretary of 
Committees and Philip J. McNiff as Secretary of Committees Pro Tern 
to serve until the next annual meeting. 

Dissolved at 4:00 p.m. 




Clerk 



Please read, initial below and 
return to the Clerk 




t' 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



\^^ 



Minutes of Meeting 
Corporation 



In Board -of Trustees 
Monday, May 2, 1977 



A meeting of the Trustees as a Corporation was held In the 
Trustees Room at 4:00 p.m. 

Present: Messrs. Maher, Murray. Parker, and Mrs. White. 
Trustees. 

The minutes of the regular meeting of March 11, as presented 
were approved. The minutes of the meeting of the Conniittee on Finance 
on February 17, 1977, as presented, were approved. 

Approval since the last meeting of the Board of additions tc 
funds already established in the General Investment Account. 



Date of Acceptance 
by the Director 

9 March 1977 

20 April 1977 

21 April 1977 
28 Arpll 1977 



^und Amount 

Gifts for Current Use $130.00 

Gifts for Current Use 25.00 

Macy J. Margolis Memorial Fund 15.00 

Gifts for Current Use 500.00 



The Clerk reported the receipt of a comnunl cation from Scudder, 
Stevens & Clark relative to the John Deferrari Indenture of Trust Dated 
December 13, 1948 and the General Investment Account. The Director stat'^d 
that it was necessary to have votes at this time for contracts for 
Investment Counselling services for the John Deferrari Indenture of Trust 
and the General Investment Account. Mr. Maher suggested that the Board 
should re-examine the matter of return on investment because he questioned 
whether a return in the vicinity of 4% was satisfactory at the present 
time. Following discussion and on motion duly made and seconded, it was 

**VOTED: that there be entered into an agreement with Messrs 
Scudder, Stevens S Clark, 17 5 Federal Street, 
Boston, Massachusetts, for investment counselling 
services in connection with the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, 19^8 for the 
period April 1, 1977 through March 31, 1978 in 
accordance with the terms specified in the agreement, 
the total fee for such services not to exceed tvzo 
thousand five hundred and eight dollars ($2,508.00) ; 



smd 
VOTED 



Form No. 1046F— 11/74 



that Philip J. McNiff , Director, and Librarian, 
be and hereby is authorized to make from time to 
time as specified in the agreement for the period 
April 1, 1977 through March 31, 1978 between the 
Trusxees of the Public Library of the City of 
Boston and Messrs Scudder, Stevens & Clark, 17 5 
Federal Street, Boston, Massachusetts, the payments 
prescribed by said agreement from undistributed 
income of the JOHN DEFERRARI INDEOTbT^E OF TRUST 
DATED DECEMBER 13, 1948, if he finds that the 
conditions -Drecedent to such pajrment have been 
fulfilled-" 



Minutes of Meeting 
Corporation 
May 2, 1977 
p. 2. 



and 

" VOTED : 



and 
VOTED : 



that there be entered into an a 
Messrs Scudder, Stevens & Clark 
Street, Boston, Massachusetts, 
counselling services in connect 
GENERAL INVESTMENT ACCOUNT for 
1, 1977 through March 31, 1978, 
with the terms specified in the 
total fee for such services not 
thousand thirty-two dollars ($1 



greement with 
, 17 5 Federal 
for investment 
ion with the 
the period April 
in accordance 
agreement , the 
to exceed ten 
0,032.00); 



that Philip J. McNiff, Director, and Librarian, 
be and hereby is authorized to make from time 
to time as specified in the agreement for the 
period April 1, 1977 through March 31, 1978 
between the Trustees of the Public Library of 
the City of Boston and Messrs Scudder,, Stevens 
8 Clark, 17 5 Federal Street, Boston, Massachusetts, 
the payments prescribed by said agreement from 
undistributed income of the GENERAL INVESTMEOT 
ACCOUNT, if he finds that the conditions 
precedent to such payment have been fulfilled." 



The Clerk stated that It was necessary to have a vote establishing 
a new unit value for the General Investment Account, as recommended by 
Scudder, Stevens & Clark. On motion duly made and seconded. It was 



VOTED: 



and 
VOTED : 



that effective May 2, 1977, the unit value for 
the General Investment Account be and hereby is 
established as $1.71 per unit; 

that the Clerk of the Corporation be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote," 



The Director stated that It was also necessary to have a vote 
at this time for awarding a contract for Investment Counselling services 
for the Benton Book, Children's Fund and the Fell owes Athenaeum fund. 
Following discussion and on motion duly made and seconded. It was 

• 

•VOTED: that there be entered into an agreement with the 
State Street Bank and Trust Company, 225 Franklin 
Street, Boston, Massachusetts, for investment 
counselling services for the BENTON BOOK and 
CHILDREN'S FUNDS for the period April 1, 1977 
through March 31, 1978 in accordance with the 
terms specified in the agreement, the total fee 
for such services not to exceed four thousand 
dollars and no cents ($4,000.00);" 



Minutes of Meeting 
Corporation 
May 2, 1977 
p, 3. 



and 
VOTED: 



that Philip J. McNiff , Director, and Librarian, 
be and hereby is authorized to make from time 
to time, as specified in the agreement, for the 
period April 1, 1977 through March 31, 1978 
between the Trustees of the Public Library of the 
City of Boston and State Street Bank and Trust 
Company, 225 Franklin Street, Boston, Massachusetts, 
the payments prescribed by said agreement from 
undistributed income of the BEOTON BOOK and 
CHILDREN'S FUNDS, if he finds that the conditions 
precedent to such payment have been fulfilled. " 



and 



VOTED: that there be entered into an agreement with the 
State Street Bank and Trust Company, 225 Franklin 
Street, Boston, Massachusetts, for investment 
counselling services for the FELLOWES ATHENAEUM 
FUND for the period April 1, 1977 through March 
31, 1978 in accordance with the terms specified 
in the agreement, the total fee for such services 
not to exceed one thousand nine hundred fifty 
dollars and no cents ($1,950.00); 



and 

VOTED: 



that Philip J. McNiff, Director, and Librarian, 
be and hereby is authorized to make from time 
to time, as specified in the agreement, for the 
period April 1, 1977 through March 31, 1978 
between the Trustees of the Public Library of the 
City of Boston and State Street Bank and Trust 
Company, 225 Franklin Street, Boston, 
Massachusetts, the payments prescribed by said 
agreement from undistributed income of the 
FELLOWES ATHENAEUM FUND, if he finds that the 
conditions precedent to such payment have been 
fulfilled." 



Dissolved at 4:25 p.m. 



Clerk 





Please read. Initial below, and return 
to the Clerk 




TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, June 23, 1977 



A meeting of the Trustees as a Corporation was held in the 
Trustees Room at 3:35 p.m. 

Present: Messrs. Maher, Tlurray, Rabb, and Mrs. White, Trustees. 

The President, Mr. Maher, presiding. 

Action taken by the Coinmittee on Finance was approved as follows 



on February 17, 1977 

Vote authorizing payment to Fraser & Walker, Inc. 

"VOTED: that payment be made from the John Deferrari 
Indenture of Trust Dated December 13, 194 8 to 
Fraser & Walker, Inc., 251 Heath Street, Boston, 
MA 02130, in the amount of nine hundred and 
twenty dollars ($920.00) for expenses involved 
in the moving of the "George VJashington at 
Dorchester Heights" painting." 



Vote authorizing payment to The John Stevens Shop: 

"VOTED: that the sum of eight thousand dollars ($8,000.0C) 
be paid to The John Stevens Shop, 29 Thames Street, 
Newport, Rhode Island 02840 from the income of the 
John Deferrari Indenture of Trust Dated December 
13 , 1948 as a payment for work done in conjunction 
with the Trustees Room" 

• Vote authorizing a withdrawal from the Fellowes 
Athenaeum Fund to cover ongoing expenses in 
conjunction with the Fellowes Athenaeum Library: 

"VOTED: that payment is now to be made from the Fellowes 

Athenaeum Fund to the Trustees of the Public Library 
of the City of Boston in the sum of five thousand 
dollars ($5,000) ." 



Form No, 1046F— 11/74 



Minutes of Meeting 
Corporation 
June 23, 1977 



p. 2 



On April 1, 1977 



Vote^^authorizing an expenditure in connection with 
the "George Washington at Dorchester Heights" painting 



"VOTED: 



that the Director be and hereby is authorized to 
expend from the John Deferrari Indenture of Trust 
Dated December 13, 1943 an amount up to three 
thousand nine hundred dollars ($3,900) for the 
restoration work involved in the painting "George 
Washington at Dorchester Heights"." 



"VOTED: 



Payroll Authorization vote; 

that subject to the approval of the Mayor in 
accordance with the provisions of Section 22 
of Chapter 3 of the Revised Ordinances of 1961 
Philip J. McNiff , Director, or upon his 
delegation Liam M. Kelly, Assistant Director, 
and Secretary of the Trustees, or John J. 
Doherty, Assistant Director, or Kevin T. 
FitzPatrick, Assistant to the Director be and 
hereby is authorized to sign the payrolls of 
the Library in representation of the Trustees 
for a period not to exceed four weeks from 
April 18, 1977." 



Vote authorizing an additional expenditure 
from the Lee M. Friedman Fund for Merit Awards: 

"VOTED: that the Director be and hereby is authorized to 
expend from the Lee M. Friedman Fund for Merit 
Awards an additional amount up to four hundred 
and fifty dollars ($450.00) in connection with 
the program for recognition of members of the 
staff who have served twenty-five years in the 
Library; 



and 

VOTED: 



that the Collector-Treasurer be, and hereby is, 
authorized to withdraw from the savings account 
in the South Boston Savings Bank in the name of 
the Trustees of the Public Library of the City of 
Boston, Lee M. Friedman Fund for Merit Awards , 
Account No. 22338, up to the amount of four 
hundred and fifty dollars ($450.00) to pay the 
miscellaneous expenses incurred in connection with 
the recognition of members of the staff who in 
1977 completed twenty-five years of service, upon 
presentation by the Director of authorization to 
make such payment." 



Minutes of Meeting 
Corporation 
June 23, 1977 
p. 3. 



"VOTED: 



and 

VOTED : 



that the sum of three hundred dollars ($300.00) , 
tendered at this meeting of the Committee on 
Finance by Esther R. Feer to the Trustees of 
the Public Library of the City of Boston 
(a corporation under Chapter 114 of the Acts of 
1878) be, and the same hereby is, accepted with 
gratitude and funded as the Robert A, Feer Fund ; 

that the sum of one thousand nine hundred 
fifty-one dollars and thirty-one cents ($1,951.31) 
representing the balance under the name Feer in 
Gifts for Current Use be added to the Robert A. 
Feer Fund; 



and 
"VOTED: 



that the total sum of two thousand two hundred 
fifty-one dollars and thirty-one cents ($2,251.31) 
which was this day funded as the Robert A. Feer 
Fund be invested through the GENERAL INVESTMENT 
ACCOUNT established by vote of the Board of Trustees 
on December 1, 1950; that for the purpose of 
enabling such investment, one thousand two 
hundred seventeen units be, and the same hereby 
are, added to said GENERAL irTVESTMENT ACCOUNT, 
and that the one thousand two hundred seventeen 
units hereby added to the GENERAL lOTESTMENT 
ACCOUNT be, and the same hereby are, allocated to 
the Robert A. Feer Fund o n the basis of $1.85 per 
unit, which is hereby determined to be the present 
fair value per unit." 



Additions to funds already established in the General Investment 
Account were approved as follows: 



Date of Acceptance 
by the Director 

16 May 1977 
3 June 1977 

3 June 1977 
21 June 1977 



Fund 

General Trust Fund 
General Trust Fund 

(To Rabb Fund) 
General Trust Fund 
Joan of Arc Fund 



Amount 

$10.00 
$50.00 

2.00 
$2,500.00 



^linutes of Meeting 
Corporation 
June 23, 1977 
p. 4. 



o .1, . ?^ Director stated that it was necessary to have a vote 
authorizing coverage of signatures during the absence of the Direct 
On motion duly made and seconded, it was 



or. 



"VOTED: 



that effective June 24, 1977 through September ]2, 1§77 
In any absence of the Director, and Librarian, Philip J. 
McNiff , the name of Liam M. Kelly, Assistant Director, be 
substituted for that of the Director, and Librarian, in 
all votes taken by the Board of Trustees whenever the Director, 
and Librarian has been authorized to accept' gifts, payments 
made in recognition for special services rendered, and pay- 
ments received for publications and prints executed under 
Library sponsorship which in amount are not more than two 
thousand five hundred dollars ($2,500); to make authorized 
expenditures from principal and/or income of certain trust 
funds; to enter into contracts on behalf of the Board when 
such contracts have been authorized by the Board; and to 
authorize payments under contracts entered intoj- 



Amount 



$25,000 



c^^. ?ri f f sported the receipt of recommendations from Scudder 
Stevens & Clark relative to the General Investment Account. On considering 
the recommendations Mr. Rabb said that it was his feeling that a sloSJ^ 

nolle tv'or'^r' '^^"^"V '''' >^-^- stated that he did not endorse t^ 
policty of selling one stock to buy another at this particular time He also 
expressed concern for the ratio of stocks to bonds in this fund 1; suggested 

at this time should only purchase high grade, senior corporate debt securities 
(not necessarily long term). In the discussion that foUowed. this was the 
consensus of the Board. It was the Board's feeling that more income is 
needed and that all funds should contain not more than 50% in equities 
Following further discussion and on motion duly made and seconded, it ^as 
voted to sell and to purchase only the Treasury Notes. 

"^^^^^' dKctPd nn^h!L^?r^!?'?^"'r ^"' '"^ ^^^^^y '' authorized and 
directed on behalf of the Trustees of the Public Library of 

the City of Boston to take the following action in respect 
to the General Investment Account: 



To Sell: 



Security 



1,768 shs. 
1,050 shs. 



Santa Fe Industries 
Conv. Deb. 
(Holds $75,000) 

Roadway Express 

Caterpillar Tractor 



Approx, 
Rate Maturity Price Principal 



6.25 8/1/98 



120 



$ 31,000 



Income Limit 
$ 1,562 $115 



.45 
1.50 



$32 



56 



56,576 

58,800 

$145,376 



796 



30 



1>575 53 



$ 3,933 



To Purchase: 



$100,000 



U.S. Treasury Notes 
8/15/86 



8.00 



104 



$104,000 $8,000 



Minutes of Meeting 

Corporation 
June 23, 1977 

p. 6, 



VOTED 



and 
VOTED 



that the sum of one hundred three thousand five hundred 
fifty-four dollars and seven cents ($103,554.07) tendered 
at this meeting of the Board of Trustees of the Public 
Library of the City of Boston (a corporation under Chapter 
114 of the Acts of 1878) representing money contributed 
toward the Sidney R. Rabb Fund be. and the same hereby 
is accepted with gratitude and funded as the Si deny R. 
Rabb Fund, the same, together with all additions thereto 
to be held and invested through the GENERAL INVESTMENT 
ACCOUNT, the income only to be used by the Director with 
the approval of the Trustees to support the programs and 
services of the Library; 

that the sum of one hundred three thousand five hundred 
fifty-four dollars and seven cents ($103,554.07) which 
was this day funded as the Sidney R. Rabb Fund be invested 
through the GENERAL INVESTMENT ACCOUNT established by vote of 
of the Board on December 1, 1950; that for the purpose of 
enabling such investment sixty thousand five hundred and 
fifty-eight units be, and the same hereby are, added to 
said GENERAL INVESTMENT ACCOUNT, and that the sixty 
thousand five hundred and fifty-eight units hereby 
added to the GENERAL INVESTMENT ACCOUNT be, and the 
same hereby are, allocated to the Sidney R. Rabb Fund 
on the basis on $1.71 per unit, which is hereby determined 
to be the present fair value per unit." 



The Director stated that since the Dvjiggins Fund was established 
the income has been added to principal each year. Inasmuch as materials 
in the field of typography are now being acquired by the Rare Book Department, 
this income should be made available for that purpose. Following discussion 
and on motion duly made and seconded, it was 

"VOTED: that inasmuch as the Library is now emphasizing additions 
to the Rare Book collection in the field of typography 
and inasmuch as the Dwiggins Fund was established in 
honor of William A. Dwiggins, one of America's outstanding 
typographers, be it voted, and it hereby is, that the income 
from the Dwiggins Fund shall be distributed annually and used 
for the purpose of purchasing materials in the field of 
typography." 



Msgr. Murray raised the question as to whether or not Mr. Piston's 
name could be added to the fund which was named in Mr. Nason's will. The 
Director stated that he would have some concern about doing this. It was 
the consensus of the Board that it should not be done if the Director did 
not feel comfortable with the idea. 



Minutes 


of 'lee ting 


Corporation 


June 23, 


, 1977 


p. 3. 




and 




VOTED: 


that the 




and direc 




vote." 



that the Clerk of the Corporation be and hereby is authorized 
and directed to notify the Collector-Treasurer'^of the foreaoln, 



The Clerk distributed copies of recominendations received from 
the State Street Bank relative to the Benton Book, Children's and Fellowes 
Athenaeum Funds. The sentiment of the Board was the same in all of these 
cases. Following discussion and on motion duly made and seconded, it was 
voted to sell, but to make no purchases. 

"VOTED: that the Collector-Treasurer be, and hereby is, authorized and 
directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action in respect to the 
Benton Book Fund, the Children's Fund and the Fellowes Athenaeum 
Fund: 

Benton Book Fund : 

To Sell: 

300 J. P. Morgan common 

Children's Fund: 



and 

VOTED: 



To Sell: 



100 Sears Roebuck common 
Fellowes Atheneaum Fund: 



To Sell: 



200 J.C. Penney common 



that the Clerk of the Corporation be and hereby is authorized 
and directed to notifv the Collector-Treasurer of the foregoing 
vote." 



The Director reported that it was desirable to withdraw the money 
contributed toward the Sidney R. Rabb fund from the savings account so 
that it could be invested in the General Investment Account. Following 
discussion and on motion duly made and seconded, it was 



Minutes of Meeting 
Corporation 
June 23, 1977 
p. 7. 



The Director reported that the Library has received confirmation 
of a $70,000 grant to extend the Learning Library program for one year. 
The NEH had recommended that the Challenge Grant Program might be used 
to establish an endowment to establish the Learning Library program as 
a permanent part of the Library's activity. The Director said that two 
Challenge Grant Proposals are being pursued with the Endowment. A 
Challenge Grant Program which the Library would be required to match 
on a three-to-one basis has been submitted for the establishment of a 
computer-based bibliographic processing system in the Boston Public 
Library. The indications are that this proposal is being favorably 
viewed by the Endowment. The Director stated that another major 
Challenge Grant Proposal was being prepared by the Library for the 
purpose of establishing endowments to strengthen the Library's 
collections, and at the same time, support an ongoing Learning 
Library Program. 



The Director reported that to date the Friends of Kirstein 
had raised $30,000 and had another $50,000 in pledges. He suggested 
that if the Committee raises at least $100,000, Kirstein should be 
kept open. The Director said that he would continue to cooperate 
with Mr. Adams on this matter. Mr. Rabb said that the Trustees 
should encourage Mr. Adams to raise all of the $200,000. 

Mr. Rabb stated that he had talked with Mr. Don Hurley and 
his assistant Mr. Tom Lee regarding the question of the recovery of 
materials stolen from the Rare Book Department. It was their recommendation 
that the Trustees and Library staff work on getting these materials back 
without involving lawyers or the police. It was the sense of the meeting 
that this would be the best approach. 

The Director reported that the Library had been allocated $50,000 
in federal funds by the Bureau of Library Extension for the purpose of 
buying books for the Dudley Street and Codman Square Libraries. 

Dissolved at 4:40 p.m. 




Clerk 




Please read, initial below, and 
return to the Clerk 




y I. 



' .S TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Wednesday, September 14, 1977 



A meeting of the Trustees as a Corporation was held in the 
Trustees Room at 3:40 p.m. 

Present: Messrs. Maher, Murray, Rabb, and Mrs. White,"* Trustees. 
The President, Mr. Maher, presiding. 

Following extensive discussion, action taken by the Cormittee on 
Finance was approved as follows: 

On 2 0unel977: " 



Vote to add income to principal for the Esther and Sidney Rabb Fund 



"VOTED: 



and 
VOTED: 



that the sum of eight dollars and sixty-seven 
cents ($8 ,67) representing income received for 
1975 by the Esther and Sidney Rabb Fund , a fund 
tendered by friends of Esther and Sidney Rabb to 
the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter im of the Acts 
of 1878) be and the same hereby is added to principal 
of the Esther and Sidney Rabb Fund , the income to be 
added to principal, until othervjise ordered by the 
Board; 

that the sum of eight dollars and sixty-seven 
cents ($8.67) which was this day funded as an 
addition to the Esther and Sidney Rabb Fund be 
invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of the Board on December 1, 
1950; that for the purpose of enabling such investment, 

five units be, and the same hereby are, 
added to said GENERAL INVESTMENT ACCOUNT; and that 
the five units hereby added to the GENERAL 

INVESTMENT ACCOUNT be, and the same hereby are, 
allocated to the Esther and Sidney Rabb Fund on the 
ba^is of $1.71 per unit, which is hereby determined 
to be the present fair value per unit." 



On 21 July 1977 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Tr»2stees of the Public « 
Library of the City of Boston to take the following action 
in respect to the Benton Book, Children's and Fellowes 
Athenaeum Funds : 



Form No. 1046F— 11/74 



. * . 



Minutes of Meeting 
Corporation 
September 14, 1977 
p. 2. 



Benton Book Fund 

Buy $15,000 Federal Land Banks 
7.25% due 7-20-87, quoted 
eibout 100 

Children's Fund 

Buy $5,000 Federal Land Banks 
7.25% due 7-20-87, quoted 
about 100 

Fellowes Athenaeum Fund 

Buy $7,000 Federal Land Banks 
7.25% due 7-20-87, quoted 
about 100 



and 

VOTED : 



that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



and 



"VOTED: 



that the Collector-Treasurer be, and hereby i- 



authorized and directed on behalf of the 
1^,1 following action in respect to the 



of the Public Library of'the'c'i;; of ^o^ton""^^' 



to 



GENERAL INVESTMENT ACCOUOT: 



< 



Minutes of Meeting 
Corporation 
September 14, 1977 

P-3' To Sell: 



Amount 



Security 



$75,000 



Citicorp Convertible Deb, 
6/30/00 



700 shs. Eastman Kodak 

800 sfis. Eaton Corp, 

(Holds 2,000 shs.) 



300 shs. 



1,500 shs. 



United Technologies 
(Holds 1,632 shs.) 

Capital Holding 
(Holds 4,000 shs.) 



500 shs. Farmers New World Life Ins 
(Holds 2,000 shs.) 



300 shs. Wisconsin Gas 

1,000 shs. Weyerhaeuser Conv, 

Pfd. 

$100,000 Ford Motor Credit 

Conv. Deb, 



Plus cash made available 
through previous stock. 



Rate 



2.80 



5.75 

2.10 
2.00 

1.80 
.60 
.24 

1.70 



Approx. 
Price 



87 

58 
44 

40 

20 

36 

21 



50 



4.50 11/15/96 73 



Principal Income Limit 



$ 65,250 

40,600 
35,200 

12,000 

30,000 

18,000 



6,300 



73,000 



145,000 



1,470 
1,600 



540 



900 



120 



510 



4,500 



$123,000 $ 7,300 



$ 4,313 $ 84 



55 



42 



37 



18 



33 



19 



$ 50,000 $ 2,800 ; 47 



69 



3,933 



To Purchase: 



Amount 
$170,000 

$100,000 
800 shs. 
800 shs. 

1,600 shs. 

2,500 shs. 



Securi ty 



U.S. Treasury Notes 
(Holds $100,000) 



Price 



Rate Maturity Approx. Principal Income Limit 
8.00 8/15/36 105 $178,500 $13,600 106 



U.S. Steel Conv. Deb. 5.75 7/1/01 
R.J. Reynolds Industries 3.28 



C.B.S. Inc. 

Dun & Bradstreet 



2.00 
1.24 



Oklahoma Gas & Electric 1.48 



86 
67 
60 
30 
19 



86,000 


5,750 


87 


53,000 


2,624 


$70 


48,000 


1,600 


62 


48,000 


1,984 


32 


47,500 


3,700 


20 



and 
VOTED: 



that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



Minutes of Meeting 
Corporation 
September 14, 1977 
p. 4. 



and 



"VOTED: that the Collector-Treasurer be, and hereby is, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action in respect to the 
JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 
13, 1948: 



To Sell 



Amount 


Security 


Rate Maturity 


Approx. 
Price 


Principal 


Income 


Limit 


$30,000 


Ford Motor Credit 
Conv. Deb. 


4.50 11/15/96 


87 


$26,100 


$1,350 


84 


$25,000 


Citicorp Conv. Deb. 


5.75 6/30/00 


73 


18,250 


1,438 


69 


400 shs. 


American Telephone & 

Telegraph 

(Holds 690 shs.) 


4.20 


62 


24,800 


1,680 


60 


300 shs. 


Panhandle Eastern 














Pipeline 

(Holds 700 shs.) 


2.50 


49 


14,700 
5»83,850 


750 
$5,213 


46 


200 shs. 


Eastman Kodak 


2.10 


$58 


$11,600 


$ 420 


$55 


50 shs. 


General Reinsurance 
(holds 150 shs.) 


1.20 


181 


9,050 


60 


170 


200 shs. 


Minnesota Mining & Mfg. 
(Holds 500 shs.) 


1.70 


48 


9,600 


340 


45 


500 shs. 


Capital Holding Corp. 
(Holds 1,500 shs.) 


.60 


20 


10,000 
$40,250 


300 
$ 1,120 


* 

18 


To Purchase 
Amount 


> • 

Security 


Rate Maturity 


Approx. 
Price 


Principal 


Income 


Limit 


$50,000 


U.S. Treasury Notes 


8.00 8/15/86 


105 


$52,500 


$4,000 


106 


$30,000 


US. Steel Conv. Deb. 


5.75 7/1/01 


86 


25,800 


1,725 


87 


200 shs. 


R.J. Reynolds Industries 


3.28 


$67 


13,400 


656 


$70 


200 shs. 


C . B. S . 


2.00 


60 


12,000 


400 


62 


600 shs. 


Oklahoma Gas & Electric 


1.48 


19 


11,400 


888 


20 


• 


• and 
VOTED: that the Secreta 


iry of Committees 


be and Y 


lereby is 




• 



authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



Minutes of Meeting 
Corporation 
September 14, 1977 
p. 5. 



On 4 August 1977 



"VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to take 
the following action in respect to the Benton Book 
Fund : 

To Purchase; 

(With the proceeds from $30,000 Duquesne Light 
First Mortgage 2 3/4% bonds, mature on 8/1/77) 

$30,000 International Bank for Reconstruction and 
Development (World Bank) 7 3/4% bonds due 8/1/87, 
quoted about 100 



and 
VOTED: 



that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



On 18 August 1977 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 

( Library of the City of Boston to take the following action 

in respect to the Benton Book, Children's and Fellowes \ 

Athenaeum Funds: ^ 

Benton Book Fund: 



SELL 
Amount 

200 

100 
300 

200 

400 



Security 
Description 



American Home Products 

(leaves 1,828) 
Merck (leaves 900) 
Caterpillar Tractor 

(leaves 900) 
Minnesota Mining & Mfg. 

(leaves 660) 
Sears Roebuck (leaves 1,000) 

TOTALS 



Approx . 
Market 


Total 


Est. 
Income 


29 
54 


$ 5,800 
5,400 


$ 


240 
150 


53 


15,900 




450 


50 
30 


10,000 
12,000 




340 
420 



$49,100 $1,600 



/ 



Minutes of Meeting 
Corporation 
September 14, 1977 
p. 6. 

PURCHASE 



$25^000 General Electric Credit Corp 
7 5/8% 2/1/88 (rated AA) 

$25,000 Southern California Edison 
7 1/4% 7/1/84 (rated AA) 



and 

Children's Fund 



*rOTALS^ 



99 5/8 24,906 1,906 

98 1/2 24,625 1,813 

l'$49,531 $3,719 



SELL 



Amount 



Security 
Description 



Approx . 
Market 



Total 



Est. 
Income 



55 Minnesota Mining & Mfg. 
100 Schlumberger (leaves 248) 
50 Sears Roebuck (leaves 150) 

TOTALS 



50 
67 
30 



$ 2,750 
6,700 
1,500 



94 
80 
52 



$10,950 $226 



PURCHASE 



$10,000 General Electric Credit Corp. 
7 5/8% 2/1/88 



99 5/8 $ 9,963 $763 



SELL 



Amount 



and 

Fellowes Athenaeum Fund 



Security 
Description 



Approx . 
Market 



Total 



Est. 
Income 



200 Caterpillar Tractor (leaves 400) 53 
80 Minnesota Mining & Mfg. 

(leaves 220) 50 

200 Union Pacific (leaves 400) 53 

TOTALS 



$10,600 $300 



4,000 
10,600 



136 

340 



$25,200 $776 



PURCHASE 



$25,000 General Electric Credit Corp. 
7 5/8% 2/1/88 



and 
VOTED: 



99 5/8 $24,906 $1,906 



L 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote." 



minutes of Meeting 
Corporation 
September 14, 1977 
p. 7. 

A 1 ^5o ^in^i®^ °^ ^^^ regular meetings of April 15, 1977, May 2, 1977 
and June 23, 1977, as presented, were approved. The minutes of the Annual 
Meeting of May 2, 1977 and of the Committee on Finance on June 2. 1977. as 
presented, were approved. 

" Mr. Maher raised a question as to the performance of the Shawmut 
Bank in handling the John Deferrari Indenture of Trust, 1947. He stated 
that some of the figures reported in the annual summary seemed to be 
inaccurate. The Director reviewed the history of this particular fund 
and stated that there was an understanding on the part of the Trustees 
several years ago that at some point they would consider getting the 
handling of this fund placed in the hands of the Trustees rather than the 
Shawmut Bank. It was agreed that this situation would be reviewed following 
final action the present litigation. 

The Director reported that, under the new grant of $70,000 from the 
National Endowment for the Humanities, the first series in the new program 
entitled "The Individual in Society" v/ould be given by Robert Coles, a 
research psychiatrist at Harvard University. His subject will be "Growing 
Up - Here and Abroad" beginning on October 11. The Director also reported 
that the Library has received approval from the National Endowment for the 
Humanities to expend NEH funds for the publication of several books resulting 
from the lectures given in the first NEH program, "Boston: An Urban Community." 

Funds raised on behalf of the Kirstein Business Branch by Mr. Thomas 
Adams and other friends of Kirstein now amount to $112,000 in cash and 
pledges. The Director stated that Mr. Adams is confident that he can raise 
the remainder of the $200,000, which was the goal set by the Friends of 
Kirstein. Mr. Maher suggested that it would be appropriate for the Trustees 
to write to Mr. Adams to thank him for his efforts so far. 

The Director distributed copies of The Work of Thomas W. Nason. He 
also noted that the Library had published another book during the summer 
entitled "Boston: A State of Mind," a book reproducing the exhibit which 
was mounted in the Great Hall of the Library during the bicentennial years. 
Both books will be submitted for consideration in the New England Book 
Awards for 1977. A discussion followed concerning the publication of the 
Nason book. 

The Clerk reported on the recovery of materials that had been 
stolen from the Rare Book Room. Practically all of this material has either 
been returned to the Library or return has been assured. A problem has arisen 
with respect to a particular dealer in Ohio who had already sold two of these 
prints. The Director was authorized to take any legal steps necessary for 
the recovery of these items. 



A question was raised as to the accuracy of the newspaper article 
on the death of Mrs. Eyges in the Library. The Director characterized the 
story as absolutely irresponsible and inaccurate. The Director reviewed 
the whole matter of security and emergency egress prior to the completion 
of the new building. As a result of extensive discussion with engineers 
and architects, a system was implemented which was in the best interest of 
the City and the Trustees. A great many more alarms were installed on doors 
than had been originally planned. All of the Library's emergency egress 
areas are completely in accord with the requirements of the City of Boston 



■• • 



Minutes of Meeting 
Corporation 
September 14, 1977 
p. 8. 



building and fire codes. 

Dissolved at 4:35 p.m. 



Clerk 



Please read, initial below and return 
to the Clerk 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, November 4, 1977 



nf ^h. / ^^^ti';^? °f the Trustees as a Corporation was held in Room 327 
of the Central Library at 4:00 p.m. 

Present: Messrs. Maher, Murray, Parker, Rabb, and Mrs. White, Trustees 
The President, Mr. Maher, presiding. 

T 1, n ^'^^ ^^-^l^ reported the receipt of the statement of account for the 
John Deferrari Trust 1947 for the period June 30, 1977 - September 30 1977 
from the Shawmut Bank. The Trust Officer has suggested a meeting with the 
members of the Finance Committee and Mr. Parker said that he would be in 
touch with the Trust Officer. Mr. Parker noted that the quarterly report 
was somewhat misleading inamuch as the fee for the entire year was taken 
out m the first quarter. A discussion followed. 

The Clerk also reported the receipt of appraisals from Scudder. 
Stevens & Clark for the General Investment Account and the John Deferrari 
Indenture of Trust 1948. Upon recommendation of Scudder, Stevens & Clark and 
on mbtion duly made and seconded, it was decided to establish a new unit ' 
value for the General Investment Account: 



"VOTED: 



and 
VOTED: 



that effective November 4, 1977, the unit value for the 
General Investment Account be and hereby is established 
as $1.69 per unit; 

that the Clerk of the Corporation be and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote." , 



The Director reported that Mr. Thomas B. Adams had had a luncheon 
meeting with 18 representatives of the business community to develop plans 
for the completion of the Friends of Kirstein drive to raise $200,000. 
$120,000 in cash has been raised, with another $5,000 in pledges.' Mr.* Adams 
has every expectation that the balance can be raised by the end of the year. 

The National Endowment for the Humanities Learning Library program has 
gotten underway with Dr. Robert Coles giving the first course, entitled "Growing 
Up: Here and Abroad." The second course in the series has just started. This 
course is given by Dr. Joseph Boskin of Boston University and is entitled "Humor 
Making It Through the American Twentieth Century." 

New guidelines have been issued by the NEH for the challenge grant 
program. The Director reported that a meeting had been held with Mr. Martin 
Sullivan, who is handling the challenge grant program for public institutions. 
The Director stated that he is reasonably optimistic that the Library can be 
successful in submitting a challenge grant proposal in the next year. He 
noted that Robert Coles was one of the speakers at the induction of Mr. Joseph 
Duffy as the head of the National Endowment for the Humanities. 



Form No 1046F— 11/74 



Minutes of Meeting 
Corporation 
November 4, 1977 

p. 2. 



Msgr. Murray proposed a vote of congratulations to the Director 
and staff who were involved in planning for Italian month. On motion 
duly made and seconded it was so voted. 



Dissolved at 4:15 p.m. 




^ 



Clerk 




Please read, initial below and return 
to the Clerk 




^UC- 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, December 1, 1977 



A meeting of the Trustees as a Corporation was held in Room 327 
of the Central Library at 10:30 a.m. 

Present: Messrs. Maher, murray, and Mrs. White, Trustees. Also present 
were six members of the public. 

The Chairman, Mr. Maher, presiding. 

The minutes of the meeting of the Committee on Finance on October 21, 
1977, as presented were approved. The minutes of the Regular meeting of the 
Corporation on November 4, 1977, as presented, were approved. 

The Clerk distributed copies of a communication from Scudder, Stevens 
& Clark recommending certain action with respect to the General Investment Account 
and the John Deferrari Indenture of Trust 1948. Following discussion and on motion 
duly made and seconded, it was 



"VOTED: 



that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following action 
in respect to the General Investment Account: 



Amount 



Security 



To Sell: 



1,965 shs. Household Finance 

(Holds 3,965 shs.) 

1,500 shs. Farmers New World Life 

Insurance Co. 

800 shs. r'irst Chicago Corp. 
(Holds 300, shs.) 

1,400 shs. Dow Chemical 

Available Cash 



Rate 



1.30 



.32 



1.00 



1.20 



Approx. 
Price 



19 



49 



18 



28 



Principal Income Limit 



$ 37,335 



73,500 



14,400 



• 39,200 
7,000 



$2,554 



480 



800 



18 



46 



17 



1,680 25 



$171,435 $5,514 



Form No. 1046F— 11 /74 



Minutes of Meeting 
Corporation 
December 1, 1977 
p. 2. 



To Purchase: 



900 shs. Avon Products 

700 shs. Marsh & McLennan 

1,800 shs. Times Mirror Company 

250 shs. General Reinsurance 



and 
"VOTED: 



2.40 


47 


$ 42,300 


$2,160 


50 


2.40 


60 


42,000 


1,680 


63 


.80 


24 


43,200 


1,440 


26 


1.20 


173 


43,250 


300 


180 




$170,750 


$5j580 





that the Clerk of the Corporation be and hereby is authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



Amount 



•'VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following action 
in respect to the John Deferrari Indenture of Trust 1948:' 

Approx. 

Security Rate Price Principal Income Limit 



To Sell; 

500 shs. Farmers New World Life 32 
Insurance Co. 

400 shs. First Chicago Corp. 1.00 
(Holds 1,000 shs.) 

200 shs. Atlantic Richfield conv. 2.80 
pfd. (Holds 500 shs.) 



100 shs. United Technologies 
(Holds 500 shs.) 



1.80 



49 



18 



61 



37 



$24,500 



7,200 



12,200 



3,700 



$ 160 



400 



560 



180 



$47,600 $1,300 



46 



17 



58 



35 



To Purchase: 



250 shs. Avon Products 

500 shs. Times Mirror Company 



200 shs. Merck 



200 shs. Marsh & McLennan 



2.40 


47 


$11,750 


$ 


600 


50 


.80 


24 


12,000 




400 


26 


1.70 


56 


11,200 




340 


60 


3.'4T) 


80 


12,000 




480 


63 


X 


$46,950 


$1,820 





Minutes of Meeting 
Corporation 
December 1, 1977 
p. 3. 



and 
"VOTED: 



that the Clerk of the Corporation be and hereby is authorized and 
directed to notify the Collector-Treasurer of the foregoing vote. 



II 



Dissolved at 10:35 a.m. 



Clerk 



Please read, initial below and 
return to the Clerk 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, January 19, 1978 



A meeting of the Trustees as a Corporation was held in Room 327 
of the Central Library at 10:15 a.m. 

Present: Messrs. Maher, Murray and Parker, Trustees. Also present 
were 12 members of the public. 

The Chairman, Mr. Maher, presiding. 

The minutes of the meetings of the Committee on Finance on November 17 
and December 15, 1977, as presented, were approved. The minutes of the Regular 
Meeting of the Corporation on December 1, 1977, as presented, were approved. 

The Director reported that a major Challenge Grant proposal has been 
submitted to the National Endowment for the Humanities. The purpose of this 
proposal is to build a fund to support a major program for humanities activities 
in the Library on an ongoing basis. The amount requested from the National 
Endowment for the Humanities is $1.5 million. If this grant is forthcoming, the 
Library will have a three-year period to raise the matching money. The Director 
noted that several books are being published by the Library under the NEH Learning 
Library program. 

The Director stated that it was necessary to have a vote of the Board 
to approve restoration of LSCA funds which were cut from an LSCA funded film 
program last year. The Director pointed out that Regional funds have to be 
approved by the Board of Trustees of the Boston Public Library. Following 
discussion and on motion duly made and seconded, it was 

"VOTED: that the sum of fourteen thousand five hundred and twenty 
dollars ($14,520) be allocated for the purchase of 16mm 
films for LSCA 77-2 materials for the deposit centers, a 
program supported by the Eastern Massachusetts Regional 
Library System." 

The Director reported that each year for the past several years, 
Mr. Phillips A. Treleaven, president of O.K. Hall & Co., Publishers, has 
donated $1,000 to the Associates of the Library. The Director proposed that 
this gift be used to set up the G.K. Hall Fund for the purchase of special 
materials for the Library. He said he had discussed this matter with the 
officers of the Associates and they concurred with this idea. A question was 
raised as to the relatloship of the Library to G.K. Hall & Co. Following 
discussion and on motion duly made and seconded, it was 

"VOTED: that a check in the amount of one thousand dollars ($1,000.00) 
be gratefully accepted and the same be funded as the G.K. Hall 
Associates Fund , the income to be added to principal until 
otherwise order by the Board; 



Form No. 1046F— 1 1 11 A 



Minutes of Meeting 
Corporation 
January 19, 1978 
p. 2. 



and 
"VOTED: 



that the sum of one thousand dollars ($1,000.00), 
which was this day funded as the G.K. Hall Associates 



Fund , be invested through the GENERAL INVESTMEOT ACCOUNT, 
established by vote of the Board of Trustees on December 1, 
1950; that for the purpose of enabling such investment 
five hundred ninety-one and one-half units be, and the same 
hereby are, added to said GENERAL INVESTMENT ACCOUNT; and 
that the five hundred ninety-one and one-half units hereby 
added to the GENERAL INVESTMENT ACCOUNT be, and the same 
hereby are, allocated to the G.K. Hal l Ass ociates Fund o n 
the basis of $1.69 per unit, which is hereby determined to 
be the present fair value per unit." 

The Director reported the receipt the summary of account for the John 
Deferrari Trust dated 7/1/47 from the Shawmut Bank of Boston. 

The Director reported that he, Mr. Kelly and Mr. Fennlnger had had 
a meeting at the offices of Chaplin, Barzun & Casner, the attorneys handling 
the estate of the late Walter Piston. This meeting was also attended by Ms. Raya 
Dreben of Palmer & Dodge, representing the Boston Symphony, and Mr. William 
Crook, representing Bay Bank Harvard Trust Company, the executors of the estate, 
and Mr. Steve Fassett, a recording specialist. A major topic for discussion 
at that meeting was the reassignment of copyright and royalties to the bene- 
ficiaries under the will. The Director recommended that the Trustees ask a 
copyright expert at Ropes & Gray to meet with Library administrators for advice 
on this matter. The Trustees endorsed this suggestion. The Director sent on 
to speak about a plan to hold a concert in the Library to be cosponsored by 
the Boston Symphony Orchestra in honor of Walter Piston. 

The Director then reported that he had just received a letter from 
the lawyer handling the estate of Mrs. Koussevitsky indicating that the Library 
was a beneficiary under her will. The Director said that he planned to talk to 
Mr. Murray Forbes, one of the executors of the estate, for advice in this matter. 

The Director stated that it was necessary to have a vote to authorize 
an expenditure from the Lee M. Friedman Fund for a program recognizing members 
of the staff who have served 25 years in the Library during 1978. Following 
discussion and on motion duly made and seconded, it was 



"VOTED; 



and 
VOTED; 



that the Director be and hereby is authorized to expend 
from the Lee M. Friedman Fund for Merit Awards up to the 
amount of nine hundred dollars ($900.00) in connection with 
the program for recognition of members of the staff who have 
served twenty-five years in the Library; 

that the Collector-Treasurer be, and hereby is, authorized 

to withdraw from the savings account in the South Boston 
Savings Bank in the name of the Trustees of the Public 
Library of the City of Boston, Lee M. Friedman Fund for 
Merit Awards, Account No. 22338, up to the amount of nine 
hundred dollars ($900.00) to pay the miscellaneous 
expenses incurred in connection with the recognition 
of members of the staff who in 1978 completed twenty- 
five years of service, upon presentation by the Director of 
authorization to make such payment." 



Minutes of Meeting 
Corporation 
January 19, 1978 
p. 3. 



r ,. « "^^ President reported that Mrs. Patricia Hagan White, a member 
of the Board, had recently SiiM^f^a-m^ke , and he proposed that the Board 
send some flowers to Mrs. White at the Phillips House at Massachusetts 
General Hospital. This was agreed to by the Board. 



Dissolved at 10:45 a.m. 




^ 



Clerk 




Please read, initial below and 
return to the Clerk 




* TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, February 16, 1978 



A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 10:04 a.m. 

Present: Messrs. Maher, Murray, Parker, Trustees. Also present were two 
members of the public. 

The Chairman, Mr. Maher, presiding. 

Action taken by the Committee on Finance since the last meeting of the Board 
was approved as follows: 

On November 17, 1977: 

Action with respect to the Benton Book Fund: 



tf 



VOTED : 



that the Collector-Treasurer be, and hereby is, authorized and 
directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action in respect to the 
Benton Book Fund: 



SELL 



Amount 



Security 
Description 



400 Dow Chemical 

400 Xerox 

450 V7eyerhaeuser 



TOTALS 



Approx . 








Est. 


Market 


Total 


Income 


19 


$11. 


,600 


$ 


480 


48 


19. 


,200 




640 


27 


12 < 


,150 




360 




$42. 


,950 


$1 


,480 



PURCHASE 



$40,000 U.S. Treasury 7 5/8% 

11-15-87 



100 



40,000 $3,050 



and 
VOTED: 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



Action with respect to the Children's Fund: 

"VOTED: that the Collector-Treasurer be, and hereby is, authorized and 
directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action in respect to the 
Children's Fund: 

SELL 



Form No. 1046F— 11/74 



130 Xerox 

JPURCHASE 

$6,000 Twelve Federal Land Banks 
7.85% 1-20-88 



48 



$ 6,240 $ 201 



100 3/4 $ 6,045 $ 47: 



Minutes of Meeting 
Corporation 
February 16, 1978 
p. 2 



and 
VOTED: 



that the Secretary of Coimnittees be and hereby is authorized 
f^t^^u''^''^^'^ ^"^ notify the Collector-Treasurer of the foregoing 



vote. 



Action with respect to the Fellowes Athenaeum Fund : 



"VOTED : 



that the Collector-Treasurer be, and hereby is, authorized and 
directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action in respect to 
the Fellowes Athenaeum Fund: 

SELL 



250 Dow Chemical 
270 Weyerhaeuser 
300 Idaho Power 



TOTALS 



PURCHASE 



29 
27 
27 



$ 7,250 
7,290 
8,100 

$22,640 



$ 300 
216 

648 
$1,164 



$10,000 U.S. Treasury 7 5/8% 

11-15-87 100 $10,000 

700 Central & South West Conunon 15 1/2 10,850 

TOTALS $20,850 



763 
882 



$1,645 



and 
VOTED : 



that the Secretary of Committees be and here is authorized and 
directed to notify the Collector-Treasurer of the foregoing 



vote. 



On December 15, 1977; 

Action in respect to the John Deferrari Indenture of Trust 1948: 

"VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action in respect 
to the John Deferrari Indenture of Trust 1948: 



Amount Security 



To Sell: 



200 shs. Hewlett-Packard 



Rate Approx. Price 



.40 



Principal Income 



$71 



$14,200 



$ 80 



To Purchase: 



800 shs. Scudder International 
Fund 



.28 
(Est.) $13 



$10,400 



$224 



and 

"VOTED: 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the foregoing 
vote." 



Minutes of Meeting 
Corporation 
February 16, 1978 
p. 3, 



The Director stated that It was necessary at this time to 
have votes authorizing the distribution of trust funds Income in the 
General Investment Account, the Benton Book and the Children's Fund. 
Following discussion and on motion duly made and seconded, it was 

'Vnrnx>: tliat Philip J.. ^fcNlff , Director and T^rarian of the 

Pablic Library of the City of Poston, be and hereby is, 
authorized and directed to cause to be distributed and 
paid to the 'i^Yustees of the Public Library of the City 
of Boston the income of the General Investinsnt Accotmt 
for the period of January 1, 1977 to December 31,1977." 



and 



"VOTED : 



that Philip J. McNlff , Director, and Librarian of the Public 
Library of the City of Boston be and hereby Is authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Joslah H. 
Benton, as defined by the Agreement of Compromise, dated 
January 15, 1935 and made in connection with the administration 
of the trust created by said Clause, four-tenths of the Income 
of the Benton Book Fund for the period from January 1, 1977 
to December 31,1977 inclusive, now held in the custody of 
the Collector-Treasurer of the City of Boston, and to cause 
to be distributed and paid to the Trustees of the Public 
Library of theClty of Boston the remaining filx-tenths of 
said Income for said period to be applied to the purchases 
provided in said Agreement of Compromise." 



"VOTED: that Philip J. McNiff , Director and TAbrarian of the 
T>ublic liibrary of the City of Boston be and hereby is 
authorized and directed to cause to be paid to the 
Sector of Trinity Church incaiie for the year ending 
December 21, 1977 on the Children's Fund, now held in 
the custody of the Collector-Treasurer of the City of 
Boston pursuant to the provisions of the 11th Clause 
of the Mil of Josiah H. Benton, as re:juired by the 12th 
Clause of said T^ill." 



The Clerk reported that he had spoken with Ms. Raya Dreben of Palmer 
& Dodge and that she has agreed to represent the Interests of the Trustees of 
the Public Library of the City of Boston as well as the Interests of the Boston 
Symphony Orhcestra, joint legatees under the will of Walter H. Piston. The 
Director reported that a Library staff member, Mr. Edward Fenninger, has been 
working with Mr. Steven Fassett on the task of re-taping and assembling a 
complete collection of Walter Piston tapes. Most of these tapes are specified 
to go to the Library of Congress under Mr. Piston's will, and the Library is 
planning to work with the Library of Congress so that both institutions will have 



Minutes of Meeting 

CoT:porat:i,oa 

February 16, 1978 
p. 4.. 



a complete set of Piston tapes. The Director suggested that it would be 
desirable to have a jointly sponsored program with the Boston Symphony 
Orchestra some time after the Piston estate is settled. He suggested also 
that it would be desirable to establish an annual Koussevitsky lecture and, 
by the same token, it would be appropriate to have a program in memory of 
Mrs. Koussevitsky, since additional Koussevitsky material will come to the 
Library under her will. 

Mr. Maher raised a question as to whether or not the Library could 
coordinate its exhibits with the exhibits presented by the Museum of Fine Arts, 
for example, the Pompeii exhibit and the upcoming Irish exhibit. The Director 
stated that this would indeed be possible, however, previous proposals for 
cooperation between the two institutions have not been productive. The Library 
has been planning to assemble an Irish exhibit to coincide with the exhibit at the 
Museum of Fine Arts in October. 

With regard to the Examining Committee, the Director stated that the 
new Committee would be named and would be invited to meet with the Trustees after 
the next Committee on Finance meeting on March 2. 

Mr. Maher raised a question as to whether or not employees could 
be requested to report any problems they witnessed in the public restrooms. 
The Director responded that several members of the staff have a regular 
assignment ot check the restrooms on a daily basis. He also indicated that a 
detail of plainclothes detectives has been coming to the Library regularly 
for this purpose, and that they have made several arrests over the past year. 
However, the Director acknowledged that this is a continuing problem. 

Dissolved at 10:45 a.m. 





Clerk 



Please read, initial below, and return 
to the Clerk 



C?. //. t^i 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

Minutes of Meeting In Board of Trustees 

Corporation Monday, March 27, 1978 



A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 3:15 p.m. 

, Present: Messrs. Maher, Murray, Parker, and Mrs. White, Trustees. 
Also present were members of the public. The President, Mr. Maher, presiding. 

The minutes of the regular meetings of January 19 and February 16, 
1978, as presented, were approved. The minutes of the Committee on Finance 
meetings of February 2, and March 2, 1978, as presented, were approved. 

Action taken by the Committee on Finance since the last meeting of 
the Board were approved as follows: 



On February 2, 1978: 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 

, and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action in respect 
to the General Investment Account: 



To Convert: 



Amount 



Security 



$50,000 Santa Fe Industries Conv. 
Deb. 8/1/98 



Rate 



6.25 



Approx. 

Price Principal Income 



$112 



$56,000 $3,125 



Into: 



1,562.5 shs. Santa Fe Industries 

(fractional share to be 
sold) 



2.20 



$ 36 



$56,250 $3,438 



and 



and 
VOTED: 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



"VOTED: that effective February 2, 1978, the unit value for the General 

Investment Account be and hereby is established as $1.67 per unit; 
and 

VOTED: that the Secretary of Committees be and hereby is authorized and 

directed to notify the Collector-Treasurer of the foregoing vote." 



Form No. 1046F— 11/74 



Minutes of Meeting 

Corporation 
March 27, 1978 
p. 2. 



and 



"VOTED: that the sum of two hundred and twenty-five thousand 
dollars and no cents ($225,000.00), representing 
partial distribution to the Trustees of the Public 
Library of the City of Boston (a corporation under 
Chapter 114 of the Acts of 1878), a one-half residuary 
legatee under the will of Walter H. Piston, tendered 
at this meeting of the Committee on Finance of said 
Trustees, be and the same hereby is accepted, this 
sum to be added to the Thomas Nason Memorial Fund ; 



and 
"VOTED 



that the sum of two hundred and twenty-five thousand 
dollars and no cents ($225,000.00), which was this day 
funded as an addition to the Thomas Nason Memorial Fund , 
be invested through the GENERAL INVESTMENT ACCOUNT, 
established by vote of the Board of Trustees on December 
1, 1950; that for the purpose of enabling such investment 
one hundred and thirty-four thousand, seven hundred and 
thirty and one-half units be, and the same hereby are, 
added to said GENERAL INVESTMENT ACCOUNT, and that the 
one hundred and thirty-four thousand, seven hundred and 
thirty and one-half units hereby added to the GENERAL 
INVESTMENT ACCOUNT be, and the same hereby are, allocated 
to th e Thomas Nason Memorial Fund on the basis of $1.67 
per unit, which is hereby determined to be the present 
fair value per unit." 



On March 2, 1978: 



Amount 



"VOTED: 



Security 



that the Collector-Treasurer be, and hereby is, authorized and 
directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action in respect to the 
General Investment Account: 

Using available cash, to Purchase: 

Approx. 
Rate Maturity Price Principal Income 



Limit 



$100,000 Telephone Subsidiary Bond * 7.75E 33 yrt 92E 
(AAA Rated) 



$100,000 J. P. Morgan Conv. Deb. 4.75 11/1/98 



1,000 shs. Dart Industries 
1,500 shs. Pepsico 



1.60 



.90 



70 



$37 



25 



$92,000 



$236,000 



Specific issue to be selected by Scudder, Stevens & Clark 



$ 7,750 



70,000 


4,750 


71 


37,000 


1,600 


38 


37.500 


1,350 


26 



$15,450 



Minutes of Meeting 

Corporation 
March 27, 1978 
p. 3. 



I 



and 
VOTED: 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



Amount 



and 



"VOTED 



Security 



flrJ^^ Collector-Treasurer be. and hereby is. authorized and 
directed on behalf of the Trustees of the Public Library of the City 

Approx, 
Rate Maturity Price Principal Income Limit 



the SALE of 



$170,000 U.S. Treasury Notes 
(Holds $270,000) 

$ 75,000 Pacific Gas & Electric 
1st Mtge. 



8.00 8/15/86 100 



9.625 12/1/06 105 



$170,000 



78,750 
$248,750 



$13,600 



$20,819 



99 



7,219 103 



$100,000 



and 



the PURCHASE of: 

1) 

Telephone Subsidiary Bond 7.75E 

(AAA Rated) 



$150,000 U.S. Treasury Bond 



1) 



33 yrt 92E 



8.25 5/15/05 100 



$ 92,000 



150,000 
$242,000 



Specific issue to be sleeted by Scudder, Stevens & Clark 



and 

VOTED : 



$ 7,750 



12,375 



$20,125 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



101 



It 



VOTED: 



that the Collector-Treasurer be, and hereby is, authorized and ' 
directed on behalf of the Trustees of the Public Library of the City 
of Boston to take the following action in respect to the General 
Investment Account: 



Minutes of Meeting 
Corporation 
March 27, 1978 



Amount 



Security 



Approx, 
Rate Maturity Price Principal 



Income 



With proceeds from the maturing 
$100,000 • U.S. Treasury Notes 6.75 3/31/78 100 



$100,000 



$6,750 



$100,000 



the PURCHASE of: 



U.S. Treasury Bills 



7.00E 6 mos. 



and 

VOTED: 



100 



$100,000 



$7,000 



that the Secretary of Committees be and hereby, is authorized and 
directed to notify the Collector-Treasurer of the foregoing vote." 



The Director reported that the earnings of the General Investment Account 
for the calendar year amounted to $134,383.99. This compared to $118,686 60 in 
calendar year 1976 and $105,787.20 in calendar year 1975. He stated that this 
reflected a somewhat higher number of units in the General Investment Account, 
along with changes in the makeup of the portfolio over the last twelve months. 
He stated that it was necessary at this time to have votes adding the income 
of several funds back into principal. On motion duly made and seconded, it was 



"VOTED: 



and 
VOTED: 



that the sum of one thousand forty-five dollars and twenty-three 
cents ($1,045.23) representing the income for 1977 received by the 
Boston Public Library Staff Centennial Fund , a fund established 
by the Trustees of the Public Library of the City of Boston 
(a corporation under Chapter 114 of the Acts of 1878) on January 
7, 1966, be and the same hereby is added to the principal of the 
Boston Public Library Staff Centennial Fund which is to be 
expended for an appropriate gift for the addition to the Central 
Library building, the income to be added to principal until 
expenditure of said Fund is ordered by the Board; 

that the sum of one thousand forty-five dollars and twenty-three 
cents ($1,045.23), which is this day funded as an addition to the 
Boston Public Library Staff Centennial Fund be invested through 
the GENERAL INVESTMENT ACCOUNT established by vote of the Board 
on December 1, 1950; that for the purpose of enabling such 
investment six hundred and twenty-six units be, and the 
same hereby are, added to said GENERAL INVESTMENT ACCOUNT; and that 
the SIX hundred and twenty-six additional ym'ts hereby added to 
the GENERAL INVESTMENT ACCOUNT be, and the same hereby are, 
allocated to the Boston Public Library Staff Centennial Fund on 
the basis of $1.67 per unit, which is hereby determined to be the 
present fair value per unit." 



Minutes of Meeting 

Corporation 
March 27, 1978 
p. 5, 



and 



"VOTED 



and 
VOTED 



and 



"VOTED: 



and 
VOTED: 



and 



"VOTED: 



that the sum of twenty three dollars and ninety-nine cents 
($23.99) representing the income for 1977 received by the 
Centennial Fund, a fund established by the Trustees of the Public 
Library of the City of Boston (a corporation under Chapter 114 of 
the Acts of 1878) on June 1, 1956, be and the same hereby is added 
to the principal of the Centennial Fund which is to be used as 
the Board shall hereafter direct for the benefit of the Public 
Library of the City of Boston or any purpose in connection 
therewith; 

that the sum of twenty three dollars and ninety-nine cents 

($23.99) which is this day funded as an addition to the Centennial 

Fund, be invested through the GENERAL INVESTMENT ACCOUNT established 

by vote of the Board on December 1, 1950; that for the purpose of 

enabling such investment fourteen and one-half 

units be, and the same hereby are, added to the GENERAL INVESTMENT 

ACCOUNT; and that the fourteen and one-half additional 

units be, and the same hereby are. alloc ted to the Centenn ial 

^""d on the basis of $1.67 per unit, which Is hereby determined 

to be the present fair value per unit." 

that the sum of one thousand eight hundred seventy- four dollars 
and eighty-five cents ($1,874.85) representing the income for 
1977 received by the John Deferrari Fund, a legacy given to the 
Trustees of the Public Library of the City of Boston (a corporation 
under Chapter 114 of the Acts of 1878) by the Will of John Deferrari, 
who died on April 29, 1950, (Suffolk Probate No. 352720), be and 
the same hereby Is added to the principal of the John Deferra ri 
^u"d, the income of which is to be added to the principal in 
accordance with the vote of the Trustees taken on May 4, 1951; 

that the sum of one thousand eight hundred seventy-four dollars 
and eighty-five cents ($1,874.85), which is this day funded as 
an addition to the John Deferrari Fund b e invested through the 
GENERAL INVESTMENT ACCOUNT established by vote of the Board of 
Trustees on December 1. 1950; that for the purpose of enabling 
such investment, one thousand one hundred twenty-two and one-half 

units be, and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT; and that theone thousand one hundred twenty- two and one-half 

additional units be, and the same hereby are, 

allocated to the John Deferrari Fund on the basis of $1.67 per unit, 
which is hereby determined to be the present fair value per unit." 

that the sum of one thousand three hundred twenty-five dollars and 
twenty-six cents ($1,325.26) representing the Income for 1977 
received by the William Addison Dwiggins Fun d, a legacy given to the 
Trustees of the Public Library of the City 67 Boston (a corporation 
under Chapter 114 of the Acts of 1878) under Paragraph 18 of the Will 
of Mabel H. Dwiggins, who died on September 25, 1968, In consider- 
ation of the fact that the Boston Public Library has designated a 
room In Its rare books area as the William Addison Dwiggins Room, 
be and the same hereby is added to the principal of the William 
Addison Dwiggins Fund , the income of which is to be added to 

principal until otherwise ordered by the Board; 



Minutes of Meeting 

Corporation 
March 27, 1978 
p, 6. 



and 



and 



and 



"VOTED 



and 
VOTED 



VOTED: 



"VOTED 



and 
VOTED 



that the sum of one thousand three hundred twenty-five dollars and 
twenty-six cents ($1,325.26), which was this day funded as an 
addition to the William Addison Dwigqins Fund be invested through 
the GENERAL INVESTMENT ACCOUNT, established by vote of the Board 
on December 1, 1950; that for the purpose of enabling such invest- 
ment seven hundred ninety-three and one-half 

units be, and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT, and that the seven hundred ninety-three and one-half additional 
units hereby added to the GENERAL INVESTMENT ACCOUNT be, and the 
same hereby are, allocated to the William Addison Dwigqins Fund 
on the basis of $1.67 per unit, which is hereby determined to be 
the present fair value per unit." 

that the sum of two hundred dollars and twenty cents ($200.20) 
representing one-quarter of the income for 1977 received by the Lee 
M. Friedman Fund for Books for the Rare Boo k Department , a legacy 
given to the Trustees of the Public Library of tTie City of Boston 
(a corporation under Chapter 114 of the Acts of 1878) under Article 
(H) (9) of the Will of Lee M. Friedman, who died on August 7, 1957, 
(Suffolk Probate No. 393153), be and the same hereby is added to 
the principal of the Lee M. Friedman Fund for Books for the 
Rare Book Department, one-quarter of the income of which is to 
be added to principal each year for fifteen years; 



that the sum of two hundred dollars and twenty cents ($200.20), 
which is this day funded as an addition to the Lee M. Friedman Fund 
for Books for the Rare Books Department, be invested throuah the 
GENERAL INVESTMENT ACCOUNT, established by vote of the Board of 
Trustees on December 1, 1950; that for the purpose of enabling 
such investment, one hundred and twenty 

units be, and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT; and that the one hundred and twenty additional 
units hereby added to the GENERAL INVESTMENT ACCOUNT be, and the 
same hereby are, allocated to the Lee M. Friedman Fund for Books 
for the Rare Books Department o n the basis of $1.67 per unit, 
which is hereby determined to be the present fair value per unit." 

that the sum of five thousand two hundred eighty-three dollars and forty- 
three cents ($5,283.43) representing income for 1977 received 
by the Dr. Samuel Abbott Green Memorial Fund, a legacy given to the 
Trustees ot the Public Library of the City of Boston (a corporation 
under Chapter 114 of the Acts of 1878) by the Will of H. Sylvia 
A.H.G. Wilks who died on February 5, 1951, be, and the same hereby 
is, added to the principal until otherwise ordered by the Board; 

that the sum of five thousand two hundred eighty-three dollars and forty- 
three cents ($5,283.43), which was this day funded as an 
addition to the Dr. Samuel Abbott Green Memorial Fund be Invested 
through the GENERAL INVLSIMENT ACCOUNT established by vote of the 
Board of Trustees on December 1, 1950: that for the purpose of 
enabling such investment three thousand one hundred sixty-three and one-half 

units be, and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT; and that the three thousand one hundred sixty-three and one-half 
additional units hereby added to the QENERAL INVESTMENT ACCOUNT be, 
and the same hereby are, allocated to the Dr. Samual Abbott Green 

Memorial Fund on the Basis of $1,67 per unit, whtch is hereby deter- 
rolned to be th^ present fa'jr value per untt, ! 



Minutes of Meeting 

Corporation 
March 27, 1978 
p. 7. 



and 



"VOTED 



and 
VOTED 



and 



"VOTED: 



and 
VOTED: 



and 



"VOTED: 



that the sum of two hundred twenty-six dollars and fourteen 
cents ($226.14) representing the income for 1977 received by the 
Arthur W. Heintzelman Memorial Fund, t endered by fellow workers 
and friends of the late Arthur W. Heintzelman, Keeper of Prints, 
to the Trustees of the Public Library of the City of Boston (a 
corporation under Chapter 114 of the Acts of 1878) be and the same 
hereby is added to the principal of the Arthur W. Heintzelman 
Memorial Fund to be held and invested until otherwise ordered 
by the Board; 

that the sum of two hundred twenty-six dollars and fourteen cents 
($226.14), which was this day funded as an addition to the Arthur 
W. Heintzelman Memorial Fund b e invested through the GENERAL 
Investment account established by vote of the Board on December 1 , 
1950; that for the purpose of enabling such investment one hundred 
thirty five and one half 

units be, and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT, and that the one hundred thirty-five and one half 

additional units hereby are allocated to the Arthur W. Heintzelman 
Memorial Fund on the basis of $1.67 per unit, which is hereby " 
determined to be the present fair value per unit." 

that the sum of thirty-three dollars ($33.00) representing income 
for 1977 received by the Shakespeare-Erperson Fund, a fund estab- 
lished by the Trustees of the Public Library of the City of Boston 
(a corporation under Chapter 114 of the Acts of 1878) on December 
12, 1969, be and the same hereby is added to the principal of the 
Shakespeare -E merson Fund , the income of which is to be added to 
principal until the year 2052 - the 200th Anniversary of the founding 
of the Library; 

that the sum of thirty-three dollars ($33.00), which is this day 

funded as an addition to the Shakespeare-Emerson Fund b e invested 

through the GENERAL INVESTMENT ACCOUNT, established by vote of 

the Board on December 1, 1950; that for the purpose of enabling 

such investment twenty 

units be, and the same hereby are, added to the GENERAL INVESTMENT 

ACCOUNT, and that the twenty 

additional units hereby are allocated to the S hakespeare-Emerson 

Fund on the basis of $1.67 per unit, which isliereby determined 

tobe the present fair value per unit." 

that the sum of one thousand one hundred seventy-eight dollars and 
six cents ($1,178.06) representing income for 1977 received by the 
Helen 0. Storrow Fund, which is comprised of gifts to the Trustees 
of the Public Library of the City of Boston (a corporation under 
Chapter 114 of the Acts of 1878) under provisions of Article Eight 
of the Will of Helen 0. Storrow, who died November 10, 1944, and which 
were accepted by the Board of Trustees on October 5, 1945, October 4, 
1946, September 4, 1947, July 21, 1948, July 1, 1949, July 11, 1950, 
be, and the same hereby is, added to the principal until otherwise 
ordered by the Board; 



Minutes of Meeting 

Corporation 
March 27, 1978 
p, 8, 



and 



VOTED: 



and 



"VOTED: 



and 
VOTED: 



and 



"VOTED: 



and 
VOTEP 



that the sum of one thousand one hundred seventy-eight dollars 

and six cents ($1,178.06), which is this day funded as an 

addition to the Helen 0. Storrow Fund be invested through 

the GENERAL INVESTMENT ACCOUNT established by vote of the Board 

of Trustees on December 1 , 1950; that for the purpose of enabling 

such Investment seven hundred five and one-half 

units be, and the same hereby are, added to said GENERAL INVESTMENT 

ACCOUNT, and that the seven hundred five and one-half 

additional units hereby added to the GENERAL INVESTMENT ACCOUNT be, 

and the same hereby are, allocated to the Helen 0. Storrow Fund 

on the basis of $1.67 per unit, which is hereby determined to be 

the present fair value per unit." 

that the sum of six hundred and fifty dollars and twenty- four 
cents ($650.24) representing the income for 1977 received by the 
Joan of Arc Fund, a fund established by the Trustees of the Public 
Library of the City of Boston (a corporation under Chapter 114 
of the Acts of 1878) on January 9,1977, be and the same hereby is 
added to the principal' of the Joan of Arc Fund , the income to be 
added to principal until otherwise ordered by the Board; 

that the sum of six hundred and fifty dollars and twenty-four 
cents ($650.24), which was this day funded as an addition to the 
Joan of Arc Fund be invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of the Board oh December 1, 1950; that for the 
purpose of enabling such investment three hundred eighty-nine and 
one-half units be, and the same hereby are, 

added to said GENERAL INVESTMENT ACCOUNT, and that the three hundred 
eighty-nine and one-half 

additional units hereby added to the GENERAL INVESTMENT ACCOUNT 
be, and the same hereby are, allocated to the Joan of Arc Fund 
on the basis of $1.67 per unit, which is hereby determined to be 
the present fair value per unit." 

that the sum of nineteen dollars ^nd twenty-eight cents ($19.28) 
representing income received for 1977 by the Esther and Sidney 
Rab b Fund, a fund tendered by friends of Esther and Sidney Rabb 
to the Trustees of the Public Library of the City of Boston (a 
corporation under Chapter 114 of the Acts of 1878) be and the same 
hereby is added to principal of the Esther and Sidney Rabb Fund, 
the income to be added to principal until otherwise oraered by 
the Board; 

that the sum of nineteen dollars and twenty-eight cents ($19,28), 
which was this day funded as an addition to ^^^e ^^^ther and Sidney 
Rabb Fund be invested through the GENERAL INVESTMLNI auluuni 
establKhe d by vote of the Board on December 1. 1950; that for 
the purpose of enabling such investment eleven and one-half units 
be, and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT; and that the eleven and one-half additional units hereby 
added to the GENERAL INVESTMENT ACCOUNT be, and the same hereby 
are, allocated to the Esther and Sidne y Rabb Fund o n the basis 
of $1.67 per unit, which is hereby determined to be the present 
fair value per unit." 



Minutes of Meeting 

Corporation 
March 27, 1978 
p. 9, 



and 



"VOTED: 



and 
VOTED: 



and 



"VOTED: 



and 
VOTED: 



and 



"VOTED: 



that the sum of forty-seven dollars and ninety-six cents 
($47.96) representing one half of the income for 1977 received 
t>y The Wedqewood Club Z5th Anniversary Fund in Memory of Mrs. Mar cus 
A. uooMdge , a gift to the Trustees of the Public I ihrary nf thp 
City of Boston (a corporation under Chapter 114 of the Acts of 
1878) be and the same hereby is added to the principal of The 
Wedqewood Club 25th Anniversary Fund in Memory of Mrs. Marcus A. 
Coolidge , the Income thereof to be applied as set forth in an 
instrument of gift dated May 25, 1958, and subject to the terms, 
agreements, and conditions set forth in said instrument of gift; 

that the sum of forty-seven dollars and ninety-six cents 
($47.96), which is this day funded as an addition to The Wedqewood 
Club 25th Anniversary Fund in Memory of Mrs. Marcus A. Coolidge 
be invested through the GENERAL INVESTMENT- ACCOUNT established by 
vote of the Board of Trustees on December 1, 1950; that for the 
purpose of enabling such investment twenty-eight and one-half 
units be, and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT, and that the twenty-eight and one-half additional units 
hereby added to the GENERAL INVESTMENT ACCOUNT be, and the same 
hereby are, allocated to The Wedgewood Club 25th Anniversary Fund 
in Memory of Mrs. Marcus AT Coolidge on the basis of $1.67 per 
unit, which is hereby determined to be the present fair value 
per unit." 



that the sum of twelve dollars and eighty-nine cents ($12.89) 
representing income received for 1977 by the Lee M. Friedman 
Memorial Fund, a fund established by the Trustees of the Public 
Library of the City of Boston (a corporation under Chapter 114 
of the Acts of 1878) on March 4, 1958 through the gift of Samuel 
Stern in memory of Lee M. Friedman, be, and the same hereby is, 
added to the principal of the Lee M. Friedman Memorial Fund , 
of which the income is to be added to principal until otherwise 
ordered by the Board; 

that the sum of twelve dollars and eighty-nine cents ($12.89), 
which is this day funded as an addition to the L<&eM. Friedman 
Memorial Fund be invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of the Board of Trustees on December 1, 1950; 
that for the purpose of enabling such investment seven and one-half 
units be, and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT; and that the seven and one-half additional units hereby 
added to the GENERAL INVESTMENT ACCOUNT be, and the same hereby 
are, allocated to the Lee M. Friedman Memorial Fund on the basis 
of $1.67 per unit, which is hereby determined to be the present 
fair value per unit." 

that the sum of four thousand six hundred ninety-eight dollars and 
ninety- two cents ($4,698.92) representing income for 1977 received 
by the Lee M. Friedman Fund as residue given to the Trustees of the 
Public Library of the City of Boston (a corporation under Chapter 114 
of the Acts of 1878)under Article 21 (I) of the Will of Lee M. 
Friedman, who died on August 7, 1957, (Suffolk Probate No. 393153) 



Minutes of Meeting 
Corporation 
March 27, 1978 
p. 10 



and 
VOTED: 



be, and the same hereby is, added to the principal of the 
Lee M. Friedman Fund of which the income and/or principal is 
to be used as in the judgment of the Board as is deemed 
advisable; 

that the sum of four thousand six hundred ninety-eight dollars 
and ninety-two cents ^$4,698,92), which is this da^ funded as 
an addition to the Lee M, Friedman Fund 

through the GENERAL INVESTMENT ACCOUNT established by vote of 
the Board of Trustees on December 1, 1950; that for the purpose 
of enabling such investment two thousand eight hundred thirteen 
and one-half units be, and the same hereby are, added to said 
GENERAL INVESTMENT ACCOUNT; and that the two thousand eight 
hundred and thirteen and one-half additional units hereby added 
to the GENERAL INVESTMENT ACCOUNT be, and the same hereby are, 
allocated to the Lee M. Friedman Fund on the basis of 
$1.67 per unit, which is hereby determined ^o be the present 
fair value per unit,** 



"VOTED: 



and 
VOTED: 



that the sum of sixty-three dollars and fifty-one cents ($63.51) 
representing income received for 1977 by the Stow Wengenroth Fund , 
a fund established by the Trustees of the Public Library of the 
City of Boston (a corporation under Chapter 114 of the Acts of 
1878} on December 10, 1976 with income from the publication of 
The Lithographs of Stow Wengenroth , be and the same hereby is, 
added to the principal of the Stow Wengenroth Fund , the income 
to be added to principal until otherwise ordered by the Board; 

that the sum of sixty-three dollars and fifty-one cents ($63.51), 
which is this day funded as an addition to the St ow Wengenroth F und 
be invested through the GENERAL' INVESTMENT ACCOUNT established by — 
vote Of the Board of Trustees on December 1, 1950; that for the 
purpose of enabling such investment thirty-eight units be and 
the same hereby are, added to said GENERAL INVESTMENT ACCOUNT: 
and that the thirty-eight additional units hereby added to the 
GENERAL INVESTMENT ACCOUNT be, -and the same hereby are, allocated 
to the Stow Wengenroth Fund on the basis of $1.67 per unit, which 
is hereby determined to be the present fair value per unit." 



The Director proposed that changes be made to the By-Laws with respect 
to the scheduling of Trustees meetings. He proposed that Article V, Section 1, 
second paragraph be changed to read as follows: "Meetings of the Corporation shall 
be held bimonthly from September through June, inclusive." He also proposed that 
Article V, Section 3 be revised to read as follows: "All meetings of the Corporation 
shall be held in the Central Library building, unless otherwise voted by the 
Corporation." Following discussion and on motion duly made and seconded, it 
was voted to make these revisions. These revised By-Laws follow. 



Minutes of Meeting 
Corporation 
March 27, 1978 
p. 11. 



REVISED 
BY-LAWS 



OF THE TRUSTEES OF TlIE PUBLIC LIBRARY OF THE CITY OF BOSTON 



AS A CORPORATION 



ARTICLE I. 



Offices 
Section !• The offices of the Corporation shall be in the Central 
Library building at 230 Dartmouth Street, Copley Square, City of Boston, County 
of Suffolk, Commonwealth of Massachusetts, 

ARTICLE II, . * 

• Members of the Corporation 

• • ■ " - 

Section 1. The Corporation is constituted of the five members of the 
Board of Trustees appointed by the Mayor of the City of Boston to be Trustees 
of the Public Ubrary of the City of Boston fx>r terms of five years each, with 
terms expiring on April 30th of successive years. 

Section 2. Each Trustee serves until his successor shall have been 
appointed and shall have duly qualified for his office. 

ARTICLE in. 






%' 



Duties of the Trustees 



Section 1. The Board of Trustees shall haVe as its prime duty the 
responsibility for the general administration of the Ubrary and the representation 
of its interests and needs. It shall serve as the advocate of these interests 
and needs in the community at large. 



Minutes of Meeting 
Corporation 
March 27, 1978 
p. 12 



Section 2. The Board shall be responsible for establishing objectives 
for the Library. It shall determine the policies idiich are to govern the achieve- 
ment of these objectives. It shall establish a plan of organization for the 
administration of the Library "i^iich shall ensure effective means of control to 
permit the objectives and policies of the Library to be maintained in all operations. 
It shall establish personnel policies and arrangements which will ensure the ' 
development of a conpetent and able personnel. 

Section 3» The Board shall appoint a Director, who shall serve also 
as Librarian, and fix his remuneration. The Director shall serve at the pleasure 
of the Board, He shall be responsible directly to the Board. The Board shall 
delegate to him the general administration of the Library and its affairs in 
accordance with the objectives and policies and management controls which shall 
have been established from time to time by it. 

Section km The Board shall appoint, upon nomination of the Directory 
such officers at the second level immediately below that of the Director as it 
may deem appropriate for the administration of the Libr€u:y and its affairs, and 
fix their remuneration. Such officers shall serve at the pleasure of the Board. 
Ihey shall be responsible directly to the Director. They shall assist him in 
providing administrative staff work for the Board. 

Section 5. Ihe Board shall delegate to the Director the appointment 
of all other officers and employees of the Library in accordance with the per- 
sonnel policies and arrangements established from time to time by the Board, and 
the fixing of their remuneration in accordance with the salary and. wage scales 
as currently established by the Board, subject to the requirement that all per- 
sonnel actions shall be reported to the Board at its next regular stated meeting. 



Minutes of Meeting 
Corporation 
March 27, 1978 
p, 13 



ARTICLE IV. 



Officers of the Corporation 
Section 1. The Officers of the Corporation shall be a President, 
Vice President, and Clerk, who shall be chosen by viva voce vote at the annual 
meeting on the first Monday of May in each year; but, if any vacancy shall occur 
by the death, resignation, inability to act, or other cause, of any of said 
officers, such vacancy may be filled by the Corporation at any special meeting 
called for the purpose, and the notices thereof shall state the objects of the 
meeting* 

Section 2. The President shall preside at all meetings of the Corporation. 
He shall have power to sign or countersign all checks, certificates, contracts, 
and other instruments of the Corporation as authorized by the Board of Trustees. 
During prolonged absence or disability of the Director, the President may recom- 
mend to the Board the appointment of an Acting Director* 

Section 3» In the absence or disability of the President the Vice President 
shall perform all the duties of the President. . .' 

Section U. The Clerk shall be sworn to the faithful performance of his 
duties, shall attend all meetings of the Corporation, shall keep a full record 
of its procedings, and shall be the custodian of all its records and papers. 

Section 5» The duties of the office of Treasurer shall be performed by 
the Collector-Treasurer of the City of Boston, who shall have the custody of the 
securities and funds belonging to the Corporation. The Library Trustees as a. 
Corporation shall have, however, the duty to direct the Collector-Treasurer of the 
City of Boston in his management of the securities and funds belonging to the 
Corporation. 

Section 6. Standing or temporary committees may be appointed from time 
to time by the Corporation from its own membership, and the Corporation may from 
time to time invest such committees with such powers as it may see fit, subject to 
such conditions as may be prescribed by such Corporation. All committees shall 
report on their activities to the Corporation at its next meeting. 



Minutes of Meeting 
Corporation 
March 27, 1978 
p. 14. 



ARTICLE V. 



Meetings of the Corporation 
Section 1. The annual meeting of the Corporation shall be held on the 
first Monday of May in each year. 

Meetings of the Corporation shall be held bi-monthly from September 
through June, inclusive. 

Special meetings shall be held when and as necessary. They shall be 
called by the Clerk whenever directed by the President in writing, or requested 
In writing by two Trustees. 

Section 2. Written notice of all stated and all special meetings shall 
be sent by mail postpaid to each Trustee not less than three days before the 
meeting. 

Section 3. All meetings of the Corporation shall be held in the Central 
Library building, unless otherwise voted by the Corporation. 

Section 4. Three Trustees shall constitute a quorum to do business. 



ARTICLE VI. 



Order of Business 
Section 1. The order of business at the regular meetings of the Corpora- 
tion other than the annual meeting shall be as follows: 

Approval of the record of proceedings of the previous meeting. 
Confirmation of action taken in representation of the Corpora- 
tion ty the Idrector, as duly authorized by the CorporaUon. 
Report of standing or temporary committees of the Corporation 
that shall have been appointed by the Corporation, and con- 
firmation of action taken by such committees. 



1. 
2. 



3. 



1*. 



5. 



Receipt of communications from the City Government or any 
branch thereof. 

Business required by law or by ordinance. 



Minutes of Meeting 

Corporation 
March 27, 1978 
p. 15, 



6. Unfinished business. 

7. Report by the Director. 
8« Miscellaneous business. 



ARTICLE VII. 



Library Officers 

Section 1. The officers of the Library shall be a Director and such ^ 
additional officers as the Board of Trustees shall deem necessary and expedient, 
who shall exercise such powers and perform such duties as shall be determined from 
time to time by the Board of Trustees. 

Section 2. The general administration of the Library and its affairs 
shall be delegated to the Director in accordance with the policies set by the 

Board of Trustees and subject to his direct responsibility to the Board of Trustees. 

» 
The Director shall perform the duties usually appertaining to the position, and 

such additional duties in furtherance of the interests of the Library as may be 
requested of him by the Board of Trustees. He shall have power to sign or* counter- 
sign all checks, certificates, contracts, and other instruments of the Corporation 
as duly authorized by it. 

Section 3» The officers of the Library shall perform the duties usually 
appertaining to their positions, and such additional duties in furtherance of the 
interests of the Library as may be requested to them, under the general direction 
of the Director. 



Minutes of Meeting 
Corporation 
March 27, 1978 
p. 16 



ARTICLE yill. 

The Library Service 
Section !• Entrance into the library service shall be by such procedures 

as may be established by the Board of Trustees • 

Section 2. Salaries and wages of all employees shall be fixed by the Board, 
Section 3» Vacations and leaves of absence shall be granted to full-time 

employees of the Library in accordance with the regulations of the Board governing 

vacations and leaves of absence currently in effect. 

Section h* Bfiqployees shall report at their scheduled hour of work 
at their posts and shall remain there during the hours of their regular duty. 

Section 5» No allowance shall be made for absence from duty except 
as above provided. 

Section 6. The Director shall have power to suspend, with loss of 
pay, any en^iloyee until the first succeeding meeting of the Board, 

Section ?• Solicitation on library premises by employees or by 

members of the public for any purpose whatsoever shall not be permitted, 

.■ • 

except by vote of the Board, 

Section 8, Any violation or neglect of the regulations prescribed 
by the Board shall be cause for dismissal. 



ARTICLE DC. 
By-Laws 
Section 1. All previous ^-Laws are hereby repealed. 
Section 2. By-Laws may be amended by vote of a majority of the 
Corporation at any meeting of the Corporation, the notice for which shall 
state that amendments will be proposed* 



Minutes of Meeting 
Corporation 
March 27, 1978 
p, 17 



The Director reported that a proposal submitted several months ago 
to the National Science Foundation was rejected. On the recommendation of the 
National Science Foundation and an advisory committee, a revised, scaled-down 
proposal is now in final draft and will be submitted for funding under the 
Public Understanding of Science program administered by the NSF. If approved, 
this program will be implemented in the late fall of 1978. The Director also 
reported that a new program has been established within the Office of Education 
which is Intended to encourage research libraries to develop programs to make 
their collections stronger and more accessible. The Office of Education has 
decided that only 20 proposals will be approved under this year's funding and 
cooperation and access to major resources will be the high priorities in the 
evaluation of these proposals. The Boston Public Library is in the process of 
developing one such proposal and this will be submitted to the Office of Education 
with the backing and endorsement of all of the libraries in the Boston Library 
Consortium. The object of this proposal will be the revision of the Research 
Library catalog and the conversion of this catalog to microfiche so that copies 
can be distributed to all Consortium Libraries, as well as any library in the 
area Interested in obtaining this. These grants will be awarded by the Office 
of Education and the Director pointed out that Senator Brooke is a member of 
the Education Committee. 



Dissolved at 3:35 p.m. 




Please read, initial below, and 
return to the Clerk 



mt 



5v 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, May 1, 1978 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 10:15 a.m. 

Present: Messrs. Maher, Murray, Parker, and Mrs. White, Trustees. 
Also present were members of the public. 

The President, Mr. Maher, presiding. 

The minutes of the regular meeting of March 27, 1978, as presented, 
were approved. 

The Clerk reported the receipt of Summary of Accounts from the State 
Street Bank and Trust Company for March 31, 1978 for the Benton Book and 
Children's Funds. He also stated that it was necessary to have a vote at 
this time for awarding a contract for Investment Counselling services for 
these two funds. Following discussion and on motion duly made and seconded, 
it was 



"VOTED 



and 
VOTED : 



that there be entered into an agreement with the State 
Street Bank and Trust Company, 225 Franklin Street, Boston, 
Massachusetts, for investment counselling services for the 
BENTON BOOK AND CHILDREN'S FUNDS for the period April 1, 1978 
through March 31, 1979 in accordance with the terms specified 
in the agreement, the total fee for such services not to 
exceed four thousand dollars and no cents ($4,000.00); 

that Philip J. ?'JcNiff, Director, and Librarian, be and hereby 
is authorized to make from time to time, as specified in 
the agreement, for the period April 1, 1978 through March 31, 
1979 between the Trustees of the Public Library of the City 
of Boston and State Street Bank and Trust Company, 225 
Franklin Street, Boston, Massachusetts, the payments 
prescribed by said agreement from undistributed income of 
the BENTON BOOK and CHILDREN'S FUNDS, if he finds that the 
conditions precedent to such payment have been fulfilled." 



The Clerk reported the receipt of the March 31, 1978 Summary of Account 
and recommendation from the State Street Bank and Trust Company relative to the 
Fellowes Athenaeum Fund. Some concern was expressed about the idea of investing 
in Canadian bonds because of the possible depreciation of the Canadian dollar. 
Following further discussion, it was agreed that equal amounts of both issues 
should be bought. On motion duly made and seconded, it was: 



Form No. 1046F— 11/74 



Minutes of Meeting 
Corporation 
May 1, 1978 
p. 2. 



ft 



VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to take 
the following action in respect to the Fellowes 
Athenaeum Fund : 



^f. 



and 
VOTED: 



To Purchase: 

(With the proceeds from $10,000 Federal Land Bank 
5 1/4% Bonds, mature on 4/20/78) 

Government of Canada Bonds 8 5/8% due 4/1/98 Rated AAA 

Mobil Corp Bonds 8 1/2% due 6/15/01 Rated AAA 



that the Clerk of the Corporation be and hereby is 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



The Director stated that it was necessary to have a vote at this 
time for awarding a contract for Investment Counselling services for 
the Fellowes Athenaeum Fund. Following discussion and on motion duly 
made and seconded, it was: 



"VOTED 



and 
VOTED: 



that there be entered into an agreement with the State Street 
Bank and Trust Company, 225 Franklin Street, Boston, Massachu- 
setts, for Investment counselling services for the FELLOWES 
ATHENAEUM FUTnID for the period April 1, 1978 through March 31, 
1979 in accordance with the terms specified in the agreement, 
the total fee for such services not to exceed one thousand nine 
hundred fifty dollars and no cents ($1,950.00); 

that Philip J. McNiff, Director, and Librarian, be and hereby 
is authorized to make from time to time, as specified in the 
agreement, for the period April 1, 1978 through March 31, 1979 
between the Trustees of the Public Library of the City of Boston 
and State Street Bank and Trust Company, 225 Franklin Street, 
Boston, Massachusetts, 'the payments prescribed by said agreement 
from undistributed income of the FELLOWES ATHENAEUM FUND, if he 
finds that the conditions precedent to such payment have been 
fulfilled." 



Minutes of Meeting 
Corporation 
May 1, 1978 
p. 3. 

The Clerk reported the receipt of the April 1 appraisal from Scudder, 
Stevens fit Clark, Investment Counsel, for the General Investment Account, as well 
as for the John Deferrari Indenture of Trust Dated December 13, 1948. The 
Director stated that it was to have votes at this time for contracts for 
Investment Counselling services for these two funds. Following discussion 
and on motion duly made and seconded, it was 



"VOTED: 



and 
VOTED : 



that there be entered Into an agreement with Messrs 
Scudder, Stevens & Clark, 175 Federal Street, Boston, 
Massachusetts, for investment counselling services in 
connection with the GENERAL INVESTMENT ACCOUNT for the 
period April 1, 1978 through March 31, 1979 in accordance 
with the terms specified in the agreement, the total fee 
for such services not to exceed nine thousand nine 
hundred ninety-two dollars and no cents ($9,992.00);* 

that Philip J. McNiff, Director, and Librarian, be and 
hereby is authorized to make from time to time as 
specified in the agreement for the period April 1, 1978 
through March 31, 1979 between the Trustees of the Public 
Library of the City of Boston and Messrs Scudder, Stevens 
& Clark, 175 Federal Street, Boston, Massachusetts, the 
Payments prescribed by said agreement from undistributed 
income of the GENERAL INVESTMENT ACCOUNT, if he finds 
that the conditions precedent ot such payment have been 
fulfilled." 



"VOTED: 



and 

VOTED: 



that there be entered into an at-rceiLent with Messrs 
Scudder, Stevens & Clark, 175 Federal Street, Boston 
Massachusetts, for investment counselling services in 
connection with the JOHN DEFERRARI INDENTURE OF TRUST 
DATED DECEMBER 13, 1948 for the period April 1, 1978 
through March 31, 1979 in accordance with the terms 
specified in the agreement, the total fee for such 
services not to exceed two thousand three hundred 
fourteen dollars and no cents ($2,314.00); 

that Philip J. McNIff, Director, and Librarian, be and 
hereby is authorized to make from time to time as 
apecified in the agreement for the period April 1, 1978 
through March 31, 1979 between the Trustees of the Public 
Library of the City of Boston and Messrs Scudder, Stevens 
& Clark, 175 Federal Street, Boston, Massachusetts, 
the payments prescribed by said agreement from undistributed 
income of the JOHN DEFERRARI INDENTURE OF TRUST DATED 
DECEMBER 13, 1948, if he finds that the conditions 
precedent to such payment have been fulfilled.' 



Minutes of Meeting 
Corporation 
May 1, 1978 
p. 4. 



% 'V 



The Clerk stated that it was necessary to have a vote establishing 
a new unit value for the General Investment Account, as recommended by 
Scudder, Stevens & Clark. On motion duly made and seconded, it was: 



"VOTED: 



and 

VOTED: 



that effective May 1, 1978, the unit value for the 
General Investment Account be and hereby is 
established as $1.60 per unit; 

that the Clerk of the Corporation be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



Msgr. Murray raised a question as to whether or not the Trustees 
might consider the filling of the empty panel in the Sargent Gallery. It was 
the feeling of the Board that this matter ought to be considered after the 
murals have been cleaned. 



Dissolved at 10:30 a.m. 




Clerk 




Please read, initial below, and return 
to the Clerk 



fftfrjA^^ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, May 1, 1978 



rornn..^-c ^^ ^Tf^ ^^^^^^ of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 10:05 a.m. 

Present: Messrs. Maher, Murray and Parker , Trustees. Also 
present were members of the public. 

The President, Mr. Maher, presiding. 

The Corporation proceeded to elect viva voce its officers for the 
ensuing year. ^ 

Fir&t Vote for President 

Monsignor Murray voted for Frank B. Maher, Mr. Parker voted for 
Frank B. Maher, and Mr. Maher voted for Monsignor Murray; and 
Frank B. Maher was declared elected President. 

First Vote for Vice President 

Monsignor Murray voted for Sidney R. Rabb, Mr. Parker voted for 
Sidney R. Rabb, and Mr. Maher voted for Sidney R. Rabb; and Sidney 
R. Rabb was declared elected Vice President. 

First Vote for Clerk 

Monsignor Murray voted for Liam M. Kelly, Mr. Parker voted for 
Liam M. Kelly, and Mr. Maher voted for Liam M. Kelly; and Liam 
M. Kelly was declared elected Clerk. 

First Vote for Clerk Pro Tem 

Monsignor Murray voted for Philip J. McNiff , Mr. Parker voted for 
Philip J. McNiff, and Mr. Maher voted for Philip J. McNiff; and 
Philip J. McNiff was declared elected Clerk Pro Tem. 

On motion duly made and seconded, it was thereupon 



"VOTED ; 



and 



" VOTED: 



that any member of the Corporation be and hereby is authorized 
to sign on behalf of the Corporation bills, special drafts 
and payrolls of the Library." ' 



that until the next annual mee 
Vice President, or in the inab 
member of the Corporation, and 
Director, or the Clerk of the 
hereby is authorized to sign a 
voted to be made by the Board 
of the Corporation and any and 
connection with the award of c 
recommended to be so voted and 
under contracts so voted.** 



ting the President, or 
ility of either, any 

by delegation the 
Corporation be and 
ny and all contracts 
in the name and behalf 

all communications in 
ontracts so voted or 

to authorize payments 



Form No. 1046F— 11/74 



Minutes of Annual Meeting 
Corporation 
May 1, 1978 
p, 2. 



and 



VOTED: 



and 
VOTED: 



and 
VOTED: 



that the President be and hereby Is authorized and empowered 
to appoint a Finance Committee to serve until the next annual 
meeting, said Finance Committee to consist of not less than a 
quorum of the Trustees and to have power to act In representa- 
tion of the Corporation In the matter of the sale, purchase. 
Investment, and reinvestment of cash, securities, and any 
other holdings belonging to the Corporation; 

that the Finance Committee, being made up Itself of not less 
than a quorum of the Trustees, be and hereby Is empowered to 
act by a vote of not less than three members in agreement In 
representation of the Corporation In the natter of the sale, 
purchase. Investment, and reinvestment of cash, securities, and 
any other holdings belonging to the Corporation; 

that the Finance Committee, being made up itself of not less 
than a quorum of. the Trustees, be and hereby Is empowered to 
act by vote of not less than three members in agreement In 
representation of the Corporation In the iMtter of the accep- 
tance of bequests and gifts that may be made to the Corporation, 
such action as it takes in this respect always to be reported to 
the next regular meeting of the Corporation and at that time 
to be Incorporated officially into the records of the Corporation. 



The President then appointed Messrs. Maher, Murray, Parker, Rabb 
and Mrs. White as members of the Finance Committee for the ensuing year, with 
Mr. Parker as Chairman. 

On motion duly made and seconded, it was 

"VOTED: that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director, and Librarian, or the Clerk of the Corporation, be 
and hereby is authorized to accept on behalf of the Trustees 
gifts, payments made in recognition for special services 
rendered and payments received for publications and prints 
executed under Library sponsorship which in amount are not 
more than two thousand five hundred dollars ($2,500) and, 
in connection with the acceptance of same, to endorse on 
behalf of the Trustees checks so received, said amounts to 
be reported to the Board at the next annual meeting ." 



and 



•VOTED : 



that the Collector-Treasurer be and hereby is directed to 
deposit in a savings bank to be designated by the Director, 
and Librarian, or by the Clerk of the Corporation, those gifts 
to the Trustees of the Public Library of the City of Boston 
In amounts of five hundred dollars ($500.00) or more, but not 
exceeding two thousand five hundred dollars ($2,500), which 
have been accepted by said Director, and Librarian, or said 
Clerk of the Corporation by delegation of the Trustees of 
the Public Library of the City of Boston, said action to be 
reported to the Board at the next annual meeting. " 



Minutes of Annual Meeting 
Corporation 
May 1, 1978 
p. 3. 



and 



VOTED: 



that, until the next annual meeting, by delegation of 
the Trustees of the Public Library of the City of Boston, 
the Director, and Librarian, or the Clerk of the Corpor- 
ation, be and hereby is authorized to accept on behalf of 
the Trustees gifts to be added to funds already established 
In the GENERAL INVESTMENT ACCOUNT, the acceptance of said 
amounts to be reported to the Board at their next meeting." 



The Director made his annual report of acceptance of gifts, payments 
made in recognition of special services rendered, and payments received for 
publications and prints executed under Library sponsorship and accepted on 
behalf of the Trustees since the last annual meeting as follows: 



Date of Acceptance 
by the Director 

16 May 1977 
3 June 1977 

3 June 1977 

21 June 1977 

16 September 1977 

28 September 1977 



25 October 1977 

25 October 1977 

22 November 1977 

22 November 1977 
30 December 1977 

30 December 1977 

5 January 1978 

5 January 1978 

18 January 1978 

2 February 1978 

3 February 1978 

11 April 1978 

21 April 1978 
21 April 1978 



GIFTS 



Donor 



Amount 



Elizabeth R. Scully (General Trust Fund) $ ' 10.00 
Ann R. Cohn (General Trust Fund - to 

Rabb Fund) 
Robert Muller (General Trust Fund) 
John Cardinal Wright (Joan of Arc Fund) 
Francis Comstock (Print Department 

General Fund) 
Francis Comstock (Print Department 

General Fund) 



50.00 

2.00 

2,500.00 

120.00 

470.75 



Stephen & Sybil Stone Foundation (Print 

Department General Fund) 500.00 

William Morris Hunt (Print Department 

General Fund) 5.00 

Globe Newspaper Company (General Trust 

Fund) 36.50 

Morris Goodman (Morris Goodman Fund) 50.00 

Dorothy Edinberg (Print Department General 

Fund) 150.00 

Maury A. Bromsen (Maury A. Bromsen Lecture 

in Humanistic Bibliography) 5,000.00 

David Stahl (Print Department General 

Fund) 25.00 

Modem Die and Machine Co. (Arthur Vershbow) 

(Print Department General Fund) 100.00 

G. Jack Lisciandrello (Gifts for Current 

Use) 25.00 

Walter Piston Estate (Thomas Nason 

Memorial Fund) 225,000.00 

Edna J. Mael (Macy J. Margolis Memorial 

Fund) 25.00 

Walter Piston Estate (Thomas Nason 

Memorial Fund) 22,000.00 

Frances C. Beck (General Trust Fund) 20.00 

Margaret B. Reeve (Print Department 

General Fund) 30.00 



Minutes of Annual Meeting 
Corporation 
May 1, 1978 
p. 4. 



Date of Acceptance 
by the Director 



23 April 1977 - 
10 April 1978 



21 April 1978 
21 April 1978 

28 April 1978 
28 April 1978 



Donor 

Friends of 
Kirstein 



Fund 



Kirstein Fund 



Amount 



$134,947.48 



Sarah P. Huntington (General Trust Fund) 20.00 
Mildred A. Marshall (Macy J. Margolis 

Memorial Fund) 25.00 

The H.W. Wilson Company (Duplicating Fund) 300.00 
Helen S. Slosberg (Print Department General 

Fund) 634.25 



DR. SAMUEL ABBOTT GREEN MEMORIAL FUND 



Payments received for publications and prints executed under Library 
sponsorship since the last Annual Meeting: 

$44,109.63 



Royalties - G.K. Hall & Co. 



Total: 



Postcards 



(to Employees* Sick Benefit 
Fund) : 

Grand Total: 



2,241.12 
$46,350.75 



998.30 



$47,349.05 



The President stated that membership on Standing Committees for 
the ensuing year should be as follows: 



BUILDINGS 

Msgr. Murray, Chairman 
Mr . Maher 
Mr. Parker 
Mr. Rabb 
Mrs. White 



FINANCE 



PERSONNEL 



Mr. Parker, Chairman Mr. Rabb, Chairman 
Mr, Maher Mr. Maher 

Msgr. Murray Msgr. Murray 
Mr. Rabb Mr. Parker 

Mrs. White Mrs. White 



The President then appointed Liam M. Kelly as Secretary of Committees 
and Philip J. McNiff as Secretary of Committees Pro Tem to serve until the 
next annual meeting. 

Dissolved at 10:15 a.m. 





Clerk 

Please read, initial below and return 
to the Clerk 




TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, June 1, 1978 



A meeting of the Trustees as a Corporation was held in the 
Trustees Room at 2:35 p.m. 



Present: Messrs. Maher, Murray, Parker, Rabb, and Mrs. White, 
Trustees. Also were: members of the public, members of the A.F.S.C.M.E. 
union and the Professional Staff Association, and Mr. Bruce Einhorn, 
representing the Finance Commission of Boston. 

The President, Mr. Maher, presiding. 

The minutes of the Annual Meeting of the Corporation on May 1, 1978, 
as presented, were approved. 

The Director stated that it was necessary to have a vote authorizing 
coverage of signatures during the absence of the Director. Following discussion 
and on motion duly made and seconded, it was 



"VOTED: 



that effective June 1, 1978 through September 7, 1978 
in any absence of the Director, and Librarian, Philip J. 
McNiff , the name of Liam M. Kelly, Assistant Director, be 
substituted for that of the Director, and Librarian, in 
all votes taken by the Board of Trustees whenever the 
Director and Librarian has been authorized to accept gifts, 
payments made in recognition for special services rendered, 
and payments received for publications and prints executed 
under Library sponsorship v;hich in amount are not more 
than two thousand five hundred dollars ($2,500); to make 
authorized expenditures froiD principal and/or income of 
certain trust funds; to enter into contracts on behalf of 
the Board when such contracts have been authorized by the 
Board; and to authorize pa>TiGnts under contracts entered 
into." 



Dissolved at 2:45 p.m. 




Clerk 



Please read, initial below, and return 
to the Clerk 



L^^\/%^r%.u^ 



Form No. 1046F— 1 1 /74 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, September 14, 1978 



A meeting of the Trustees as a Corporation was held in the 
Trustees Room at 10:35 a.m. 

Present: Messrs. Maher, Murray, Parker, Rabb, and Mrs. White, 
Trustees. Also were present were members of the public. 

The President, Mr, Maher, presiding. 

The minutes of the regular meetings of the Corporation on May 1, 1978 
and June 1, 1978, as presented, were approved. The minutes of the Committee 
on Finance meetings on May 18, 1978 and June 15, 1978, as presented, were 
approved. 

Action taken by the Committee on Finance since the last meeting 
of the Board was approved as follows: 

On 25 July 1978 

Vote to establish a new unit value for the General Investment Account 



"VOTED: 



and 
VOTED: 



that effective July 25, 1978, the unit value for 
the General Investment Account be, and hereby is, 
established as $1.66 per unit; 

that the Clerk of the Corporation be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



On 1 August 1978 

Vote to take actio n with respect to the Benton Book Fund: 



"VOTED: 



that the Collector-Treasurer be, and hereby Is, authorized 
and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the Benton Book Fund; 



To Sell: 



Amount 



Security 



1,000 shs Sears Roebuck 

828 shs American Home Products 

(leaving 1,000) 
^00 shs Merck (Leaving 500) 
560 shs Standard Oil of 

Indiana (leaving 1,000) 



Approx 
Market 

$22,000 

2^,012 
22,800 

26,880 

♦95,692 



Estimated 
Annual Income 

♦1,120 

1,076 
680 

1,568 



Form No. 1046F— 1 1 /74 



Minutes of Meeting 
Corporation 
September 14, 1978 
p. 2. 



To Purchase; 

$65,000 U. S. Treasury Bills 
with a 90 day maturity 
$30,000 Taxable Bonds 

with a maturity of 10 to 
15 years 



$63,840 

30,000 
$93,840 



$4,640 

2,700 
$7,340 



and _ 

VOTED: that the Secretary of Committees be and 'hereby is authorized 

and directed to notify the Collector-Treasurer of the foregoing 

vote." 

Vote to take action with respect to the Children's Fund; 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the Cit:y of Boston to take the following action with 
respect to the Children's Fund : 

To Sell: 



Amount 



Security 



20 shs IBM (Leaving 50) 
100 shs Schlumberger 
(leaving 148) 
150 shs Sears Roebuck 



Approx 
Market 


Estimated 
Annual Income 


$5,100 

• 


$230 

■ 


8,300 
3,300 


110 
168 



$16,700 



$508 



To Purchase: 



$10,000 Taxable Bonds with a 
10 to 15 year maturity 
100 Abbott Laboratories 
45 Philip Morris 



$10,000 
3,400 
3,100 

$16,500 



$900 
72 
92 

$1,064 



and 

VOTED: 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote." 



Minutes of Meeting 
Corporation 
September 14, 1978 
p. 3. 



Vote to take action with respect to fh ^ Fellowes Athenaeum Fund: 



tl 



VOTED: 



Amount 



that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the Fellowes Athenaeum Fund; 



To Sell: 



Security 



Approx, 
Market 



Estimated 
Annual Income 



200 shs Aetna Life & Casualty 

(leaving 200) 
300 shs Kerr-McGee 
200 shs J. C. Penney 



To Purchase: 



$7,800 

12,700 

7,100 

$27,600 



$2)l|0 
375 
352 

$1,167 



$10,000 Discount Taxable Bonds 
maturing 10-15 years 
$20,000 U. S. Treasury Bills 
due in 90 days 



and 
VOTED: 



$9,000 

18,570 

$27,570 



$750 

1,^30 

$2,180 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote.*' 



On 11 August 1978 

Vote to take action with respect to the General Investment Account; 



II 



VOTED: 



that the Collector-Treasurer be, and hereby is, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to take the 
following action with respect to the General Investment 
Account : 



Minutes of Meeting 
Corporation 
September 14, 1978 
p. 4. 



General Investment Account vote (Continued) 



Amount 



Security 



Rate Maturity Price Principal Income Limit 



To Sell: 



1,332 shares United Technologies 



500 



300 



ti 



II 



1,200 " 



Armco Steel 
(Holds 2,000 shs.) 

Exxon 

(Holds 1,932 shs.) 

Eaton Corp. 

Plus available cash 



,To Purchase: 



$2.00 
1.80 

3.40 

2.25 



$47 $ 62,604 $ 2,664 $45 



33 



46 



38 



16,500 



13,800 



45,600 
20,000 



900 



$158,504 $ 5,284 



31 



1,020 45 



2,700 37 



$100,000 



U. S. Treasury Notes 8.625% 8/15/93 $100 $100,000 $ 8,625 $101 



2,000 shares Bearings, Inc. 



$0.80 



29 58.000 1,600 



$158,000 $10,225 



30 



and 
VOTED: 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote." 



Vote to take action with respect to the John Deferrari 
Indenture of Trust 1948: 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with respect 
to the John Deferrari Indenture of Trust 1948: 



Order of Business 
Corporation 
September 14, 1978 
p. 5. 



Amount 



200 



200 



400 



II 



II 



II 



John Deferrarl Indenture of Trust 1948 - yote ^. CContinued) ; 



Security 



To Sell: 



400 shares United Technologies 



Armco Steel 
(Holds 500 shs.) 

Exxon 

(Holds 784 shs.) 

Capital Holding 
(Holds 1,000 shs.) 



$2.00 $47 



1.80 



3.40 



0.76 



33 



46 



24 



Rate Price Principal Income 



$18,800 
6,600 



9,200 



9,600 



$44,200 



$ 800 



360 



680 



304 



$2,144 



Limit 



$45 
31 

45 
23 



To Purchase: 



400 shares Bearings, Inc. 



300 " 
400 " 



Dun & Bradstreet 



Rev CO 



and 
VOTED; 



$0.80 $29 



1.40 



0.52 



35 



24 



$11,600 

10,500 

9,600 

$31,700 



$ 320 



420 



208 



$ 948 



$30 



37 



25 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote. 



II 



Vote to take action with respect to the John Deferrarl Indenture 
of Trust 1948: " ~~~ 



VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the John Deferrari Indenture of Trust 1948: 



Minutes of Meeting 
Corporation 
September 14, 1978 
p. 6. 



Amount 



Security 



With available cash of: 

Plus the proceeds from the 
stock reduction program of 



Rate Maturity Price Principal Income Limit 

$35,000 



12.500 
$47,500 



To Purchase: 



$25,000 
$30,000 



U. S. Treasury Notes 



8.625% 8/15/93 $100 



Chemical Bank Conv. Deb. 5.00 



8/1/93 



7A 



$25,000 $2,156 $101 



22,200 



1.500 75 



$47,200 $3,656 



and 
VOTED: 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote." 



The Clerk reported the receipt of communications and recommendations 
from Scudder, Stevens & Clark, Investment Counsel, relative to the General 
Investment Account. Following discussion and on motion duly made and 
seconded, it was 



'VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the General Investment Account: 

To Sell: 



Amount 



$100,000 



Security 

J.C. Morgan 
Convertible 
Debenture? 



Rate Maturity Price Principal Income Limit 



4 3/4% due $77 $77,000 $4,750 $74 
11/1/98 



Plus Cash in Account: 



Minutes of Meeting 
Corporation 
September 14, 1978 
p, 7. 



"To Purchase: 



Amount 



$100,000 



Security Rate Maturity Price Principal Income Limit 



U.S. 

Treasury 

Bills 



7 3/4Z 90 days $98 $98,000 $7,750 



"VOTED: that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 



and 



fi 



VOTED: that the Collector-Treasurer be, and hereby is, authorized and 
diret:ted on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action with respect to 
the General Investment Account: 



Amount 



With the proceeds from the $100,000 Treasury Bills 
due on 9/28/78: 

To Purchase: 



Security Rate Maturity Price Principal Income Limit 



$100,000 U.S. 

Treasury 7 3/4% 90 days $98 

Bills 



and 



$98,000 $7,750 



VOTED: that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 



The Clerk reported the receipt of communications and recommendations 
from Scudder, Stevens & Clark, Investment Counsel, relative to the John Deferrari 
Indenture of Trust 1948. He pointed out that the earlier vote to purchase 
Revco was never executed by the Collector-Treasurer, and that instead of 
buying Revco, Scudder was now recommending the purchase of Xerox shares. 
Following further discussion and on motion duly made and seconded, it was 

"VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the John Deferrari Indenture of Trust 1948: 

In substitution for the purchase of 400 shares Revco: 
To Purchase: 



Amount 



Security Rate Maturity Price Principal Income Limit 
200 shs. Xerox $2.00 $60 $12,000 $400 $63 



Minutes of Meeting 
Corporation 
September 14, 1978 
p. 8. 



and 
VOTED: 



^^'^ l^t ^^t""^ ^^ ^"^ ^^""^^^ ^^ authorized and directed 
to notify the Collector-Treasurer of the foregoing vote." 



The following schedule of meetings was proposed for the coming year: 

All meetings are on Thursday at 10:30 a.m. 



October 12, 1978 
November 9, 1978 
December 14, 1978 



January 11, 1979 



February 8, 1979 
March 8, 1979 
April 12, 1979 
May 10, 1979 



June 16, 1979 



The Clerk reported the receipt of the Statement of Account for fiscal 
year 1978 from the National Shawmut Bank for the John Deferrari Indenture of Trust 1947 



The Director reported that the Library had recently received notification 
that its proposal for the editing and microfilming of the Research Library catalog 
would be funded for one year in the amount of $238,240. The Director pointed 
out that the original proposal requested funding for a two-year period and 
funding for the second year has not been approved. Nevertheless, the Director 
expressed confidence that the second year's activity would be funded. The Director 
pointed out that this project was one of only 20 proposals funded and he suggested 
that this was a measure of the importance of this project, not just for the Boston 
Public Library, but for people across the state. 

The Director stated that no official announcement has been received 
yet regarding the Library's Challenge Grant proposal to the National Endowment 
for the Humanities. However, the Library has received informal assurance that 
it will be the recipient of a 3 to 1 challenge grant in the amount of $500,000. 
This money will be used to establish an endowment for the purpose of providing 
ongoing support for the Library's programs in the humanities. Ideally, this 
$500,000 will be matched in cash. However, the National Endowment for the 
Humanities will also recognize gifts of materials as matching money. The 
Director noted that Mr. Joseph Duffey, new head of the National Endowment for 
the Humanities, is vitally interested in libraries. A discussion followed. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, October 12, 1978 



R 



nt 



^A meeting of the Trustees as a Corporation was held in the 
Trustees at 10:35 a.m. 
A 

Present: Messrs. Maher, Murray, Parker, and Rabb, Trustees, 
present were representatives of the Professional Staff Association and 
A.F.S.C.M.E. and members of the public. 



Also 



The President, Mr. Maher, presiding. 

The minutes of the regular meeting of the Corporation on September 
lA, 1978, as presented, were approved. 

The Clerk reported receipt from the Shawmut Bank of Boston of the 
Summary of Account for the John Deferrari Indenture of Trust dated 7/1/47 
for the period June 30, 1978 to September 29, 1978. In connection with the 
Shawmut report, Mr. Parker reported that as yet there has not been any 
action taken by Judge Quirico with respect to the decree sought by the 
Trustees. There was a discussion as to whether or not the Trustees ought 
to write a letter to Judge Quirico. It was agreed that Mr. Parker will 
speak with Mrs. Osteen at Ropes & Grey to have the lawyers write to 
Judge Quirico on this matter rather than the Trustees writing directly. 

The Clerk reported receipt from the State Street Bank of the 
September 29, 1978 Statements of Account for the Benton Book Fund , the Benton 
Children's Fund and the Fellowes Athenaeum Fund. The Trustees discussed 
various aspects of these three portfolios. 

The Director reported that work had begun on the project to put 
the Bates Hall catalog in good order before it is closed off and reproduced 
in microfiche. He noted that because no CETA support was forthcoming 
during the summer, a substantial amount of filing remains to be done before 
editorial work can begin. He outlined staffing plans for the project and 
indicated that the Library will be filing a request for funding for the 
second year of the project. He noted that Congress has approved an additional 
$1 million for Title II C for next year. 

The Director reported that the Museum of Fine Arts will open an 
exhibit of the Treasures of Ireland on October 24th. The Library has been 
working with the Museum on a small exhibit at the Museum on the Irish in Boston. 
Also the Library is planning a major exhibit of Irish materials to compliment 
the exhibit at the Museum. In addition, the Library has been working with the 
Eire Society and the Consul General of Ireland to arrange several Irish programs 
These include a lecture on October 26th in the Library by Mr. John Wilson, 
Minister of Education, Republic of Ireland, and a lecture on November 30th by 
Sean Donlon, the recently appointed Irish Ambassador in Washington. This 
will be Mr. Donlon 's first public talk since his appointment. 



Form No, 1046F— 11/74 



Minutes of Meeting 
Corporation 
September 14, 1978 
p. 9. 



The Associates are planning a program to mark the publication 
of a new handbook. The handbook is authored by Peter Wick and printed 
by the Meriden Gravure Company. The designer was Lance Hidy. On the 
occasion of this program, which is scheduled for September 28th, the Library 
plans to mount a representative exhibit of important gifts received by the 
Library since the founding of the Associates. 

The Director next reported that the proposal submitted by the 
Library to the National Science Foundation for a new program for the Public 
Understanding of Science was not successful. This was the second version 
of a proposal that was originally turned down "with merit." The Director 
said that it is now unclear as to how public libraries can participate in 
the new Public Understanding of Science program, which is administered by 
the National Science Foundation. In anticipation of funding for this program, 
a series of programs was prepared. The series is entitled "Cataclysms in 
Nature," and is co-sponsored by the American Meteorological Society and the 
Weston Observatory. 

Dissolved at 11:10 a.m. 





Clerk 



Please read, initial below, and 
return to the Clerk 




'./?. 



Minutes of Meeting 
Corporation 
October 12, 1978 
p. 2. 



The Director reported that three series of programs are planned 
under the National Endowment for the Humanities program. The Director 
outlined the details of these NEH programs. 

Dissolved at 11:10 a.m. 




Please read, initial below, 
and return to the Clerk 



Trustee 




. -♦ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, December 14, 1978 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 9:50 a.m. 

Present: Messrs. Maher, Murray, Parker and Rabb, Trustees. Also 
present were representatives of the Professional Staff Association and A.F.S.C.M.E 
and members of the public. 

The President, Mr. Maher, presiding. 

'^^^ minutes of the regular meeting of the Corporation on October 12, 
1978, as presented, were approved. The minutes of the meeting of the Committee 
on Finance on November 3, 1978, as presented, were approved. 



Action taken by the Committee on Finance since the 
of the Board was approved as follows: 

On 3 November 1978: 



last meeting 



Vote to establish a new unit value for the General Investment Account: 



"VOTED; 



that effective November 3, 1978, the unit value for 
the General Investment Account be, and hereby is, 
established as $1.71 per unit; 



and 
VOTED; 



that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



On 29 November 1978; 

Votes to take action with respect to the John Deferrari Indenture 
of Trust 1948: 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with respect 
to the JOHN DEFERRARI INDENTURE OF TRUST 1948: 



To Convert: 



Amount Security 



Rate Price Principal Income Limit 



300 shs. Atlantic Richfield 

Conv. Pfds, 2.80 66 



$19,800 



$ 840 



Into: 



360 shs. Atlantic Richfield 

Form No, 1046F-11 /74 Com. 2.40 



55 



$19,800 



864 



Minutes of Meeting 
Corporation 
December 14, 1978 
p. 2. 

and 
VOTED: 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote." 



and 



II 



VOTED: that the Collector-Treasurer be, and hereby Is, 

authorized and directed on behalf of the Trustees of 
the Public Library of the City of Boston to take the 
following action with respect to the JOHN DEFERRARI 
INDENTURE OF TRUST 1948: 



To Sell: 



Amount Security 



600 shs. First Chicago Corp; 

$22,300 Savings Account 
(bal. $24,900) 



Rate Price Principal Income Limit 



1.10 19 



5.25 .100 



$11,400 



22,300 



$ 660 18 



1,171 



$33,700 $1,831 



To Purchase: 

$10,000 McDonnell Douglas 
Conv. Deb. 711/91 

400 shs. Sante Fe Industires 



4.75 105 



2.20 31 



$10,500 
12,400 



$ 475 110 



800 



33 



600 shs. Kaiser Aluminum & 

Chemical (new shares) 1.00 17 



10,800 



600 



$33,700 $1,955 



18 



and 



VOTED: that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote." 



Vote to take action with respect to the General Investment Account; 



VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to take 
* the following action with respect to the GENERAL 
INVESTMENT ACCOUNT: 



Minutes of Meeting 
Corporation 
December 14, 1978 

P- 3. 



To Sell: 



Amount 



1,200 shs. 
1,500 shs. 

5,210 



To Purchase: 
$40,000 

900 shs. 
1,000 shs. 
2,500 shs. 



and 



Security 

First Chicago Corp. 

American Natural 
Resources 



Rate Price Principal Income Limit 



1.10 19 



3.00 40 



Scudder Managed Reserves 
(holds 8,596 shs) 8.7 

Plus available cash 



McDonnell Douglas 
Conv. Deb. 7/1/91 

Standard Oil Cal. 

International Paper 



$22,800 $ 2,420 18 



10 



60,000 



52,100 
30,000 



4,500 38 



4,533 — 



$164,900 $11,453 



4.75 105 
2.60 46 
2.00 39 



$ 42,000 $ 1,900 110 



Kaiser Alum. & Chemical 

(new shares) 1.00 17 



41,400 
39,000 



42,000 



2,340 47 
2,000 41 



2.500 18 



$164,900 $ 8,740 



VOTED: that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote." 



The Clerk reported that he had been advised by Investment Counsel 
that there were inadequate funds to carry out the above transaction with 
respect to the General Investment Account. It was therefore recommended 
that a vote be taken to provide additional funds by selling some shares 
of Scudder Managed Reserves. Following further discussion and on motion 
duly made and seconded, it was 



"VOTED: 



and 
VOTED: 



that the Collector-Treasurer be, and hereby is, authorized and directed 
on behalf of the Trustees of the Public Library of the City of Boston 
to take the following action with respect to the GENERAL INVESTMENT 
ACCOUNT: 

To sell : 2,000 shs. Scudder Managed Reserves 

that the Clerk of the Corporation be and hereby is authorized and 
directed to notify the Collector-Treasurer of the foregoing vote." 



Minutes of Meeting 
Corporation 
December 14, 1978 
p. 4. 

The Director reported that the Library had been involved in a program 
of publications based on the first National Endowment for the Humanities 
Learning Library Program and he was pleased to announce the latest book in 
this series, Broadway Down East, by Elliot Norton. The Director then reviewed 
the various gifts that had been received in cash and in kind over the last few 
months, all of which he hoped would be approved as falling within the guidelines 
of the Challenge Grant program. The Director then said that he felt it would 
be appropriate for the Board to take note that Mr. Rabb's associates at the 
Stop & Shop had honored him recently on the occasion of his sixtieth year with 
Stop & Shop. A check representing the donations of his associates has been 
submitted to the Library for addition to the Sidney Rabb Fund. The Director 
was also pleased to report that Mr. Rabb had recently made available a sum 
m the amount of $5,000 to the Library to be used for the development of an 
endowment fund for the purchase of Irish materials. Mr. Rabb responded and 
said that he felt strongly that such a fund should be established and he 
proposed that it be called the Philip J. McNiff Fund. A discussion followed. 



The Director stated that there were inadequate funds in the operations 
budget for the present year to pay the cost of the work done in the Library 
recently by Gilbert Small & Company. He pointed out that Gilbert Small had 
been conducting tests for the Library in the McKim building over many years 
but, in light of recent problems with water levels, it was felt desirable 
that Gilbert Small begin to conduct examinations of building levels in both 
the McKim and the Johnson buildings. He stated that for several weeks it 
had seemed that the Library was facing very serious problems with respect 
to the water levels, but it now appears that the problem has been corrected. 
He complimented the good work of the Buildings Department and Mr. Doherty in 
this matter. He also stated that this has to be a matter of concern with 
respect to the proposed new development at Copley Place. Following further 
discussion and on motion duly made and seconded, it was 



"VOTED: 



that the Director be and hereby is authorized to expend from the 
John Deferrari Indenture of Trust Dated December 13, 1948 an amount 
of eight thousand five hundred dollars ($8,500) in payment due to 
Gilbert Small & Co., Inc., 1391 South Street, Needham, Massachusetts, 
for the examination of building levels at the two central library 
buildings during the period July 1, 1978 through June 30, 1979." 



Dissolved at 10:15 a.m. 



•*•..». 




Clerk 



Please read, initial below and return 
to the Clerk 



7]w_^ 



Trustee 



'^^STFo^f £Fti5™ PUBLIC LIBRARY OF THE CITY OF BOSTON 

Corporation ^" Kwird of Trust ». 

Wednesday, February 14, i .9 



Room a 



t 9:Vrm!"^ °^ ""^ Trustees as a Corporation was held in the Trustees 

Present: Messrs. Maher, Parker and Rabb. Trustees. Also present 
were representatives of the Profession;.! qraff * ■ .• \, , P"^^^*""' 
of the public. trotessional Staff Association and other members 

The President, Mr. Maher, presiding. 

n..» T, iJ^^io^o"'^^ °^ ""^ regular meeting and the Executive Session on 

on Finance 'd,' T -"^^^^"'f ' ^^ ^PP-^^ • The minutes of the Committee 
on Finance and the Executive Session on January 26, 1979, as presented, were 
approved. » t' tocin.cu, wcie 

^ .u T, ^^^^""^ ^^^^^ ^y the Committee on Finance since the last meeting 
or the Board was approved as follows: 

On 2 January 1979 

Action V i^_xg sj)e£t _tp_th^ G^^^^^ Investment Account: 



"VOTED: 



that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 

of the Public Library of the City of Boston to take 

the following action with respect to the General 
Investment Account: 



To roll over the maturing: 
Amount Sec urity Rate 



$100,000 U.S. Treasury Bills 
l/A/79 

$100,000 ''U.S. Treasury Bills 
1/11/79 



^ate Price Principal Income 
100 $100,000 $8,252 



100 $100,000 7,652 



Into: 

$100,000 U.S. Treasury Bills 

90 ^3- 9.50E 100 ' $100,000 $9,500 



$100,000 U.S. Treasury Bills 

90 da. 9.50E 



100 



100,000 9,500 



and 
VOTED: 



Form No. 1046F— 11/74 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote." 



Minutes o: '.In 
Corporation 
February 14, 1979 
p. 2. 



H 



On 26 January 1979 

Vote to transfer trust funds securities from the National 
Sha\^ut Bank vaults to the First National Bank of Boston: 



II 



VOTED: that the Collector-Treasurer be requested to 

arrange for the General Investment Account and 
the Children's Fund securities to be transferred 
from the National Shawmut Bank vaults to the 
custody of the First National Bank of Boston." 



Vote to transfer trust funds currently held by the Collecto r- 
Treasurer to the Trust ees: 

"VOTED: that the Collector-Treasurer of the City of Boston 
is hereby requested to take whatever action is 
necessary in order to enable the transfer of 
responsibility for trust funds currently held and 
managed by the Collector-Treasurer of the City of 
Boston for the benefit of the Library to the Trustees 
of the Public Library of the City of Boston; furthermore, 
that all of the trust funds currently held and managed 
by the Collector-Treasurer of the City of Boston for the 
benefit of the Library be intermingled with the other 
funds now held in the General Investment .Account ." 



The Director reported that some friends of the late Mildred Kaufman, 
who worked in the Boston Public Library for a long period of time, most 
recently in the Roslindale Branch Library prior to her death, had established 
a committee to establish a book fund in honor of Ms. Kaufman. The Director 
expressed the hope that this would become a significant fund for the enhancement 
of Roslindale Branch Library services, like other funds such as the Nichols Fund 
Following discussion and on motion duly made and seconded, it was 



"VOTED; 



and 

VOTED: 



that the sum of three hundred and seventy-three dollars ($373.00) 
tendered at this meeting of the Board by employees and friends 
of the Library to the Trustees of the Public Library of the City - 
of Boston (a corporation under Chapter 114 of the Acts of 1878) 
be, and the same hereby is, accepted with warm appreciation 
and funded as the Mildred Kaufman F und, the income to be used 
for the purchase of materials for the Roslindale Branch Library; 

that the sum of three hundred and seventy-three dollars ($373.00), 
which was this day funded as the Mildred Kaufman Fund be invested 
through the GENERAL I!WESTMENT ACCOUNT established by vote of the 
Board of Trustees on December 1, 1950; that for the purpose of 
enabling siich investment, two hundred and twe.nty-nine units be, 
and the same hereby are, added to said GENER.\L INVESTMENT ACCOUNT, 
and that the two hundred and twenty-nine units hereby added to 
the GENERAL IN\'ESTMENT ACCOUNT be, and the sime hereby are, 
allocated to the Mildred Kaufman Fund on the basis of $1.63 per 
unit, v?hich is hereby determined to be the present fair value 
per unit." 



Minutes of Meeting; 
Corporation 
February 14, 1979 
p. 3. 



The Director stated that it was necessary to take some votes 
with respect to the distribution of income for the General Investment Account, 
the Benton Book Fund and the Benton Children's Fund. The Director recommended 
that a few changes be made with respect to two funds in the General Investment 
Account. ^ He recommended that the income from the Dwiggins Fund be distributed 
so that it could be used for expenses incurred in the annual Dwiggins Lecture 
program. Prior to this, the income had been added to principal. This action 
required a change in the vote setting up the fund. Following discussion and 
on motion duly made and seconded, it was 



"VOTED: 



that the income of the Wniiam A ddiso n DwA?^EJi[lg_.FHgJ. 
shall be distributed annually, the same to be used 
for expenses in conjunction with the annual Dwiggins 
Lecture Program." 



The Director also pointed out that prior to the establishment of 
the Sidney R. Rabb Fund, a Rabb fund had been established earlier. The 
Director recommended that this small fund now be added to the Sidney R. Rabb 
Fund. Following further discussion and on motion duly made and seconded, it 
was 



"VOTED: that the Esther and Sidney Rabb Fund shall be 
added to the Sidney R. Rabb Fund." 



Following further discussion and on motion duly made and seconded. 



It was 



'VnrnD: that Philip J. ^fc'Ti-'^f, Director ani TA.brarJano^ the 

^^i^-klic Library of the City of Poston, be and hereby' is, 
authorized and directed to cause to be distributed and 
T>aid to the "Vastees of the Public T^..rar^' of the City 
of Boston the incore of tJie General Investnent Account 
for the period of January 1, 1978 to December 31, 1978." 



^fini. 


"c et ing 


Cbrpc, 


'. •. • 1 1 


February 


14, 1979 


p. A. 





and 



that Philip J. McNiff. Director, and Librarian of the Public 
Library of the City of Boston be and hereby is authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Josiah H. 
Benton, as defined by the Agreement of Ccnipromise, dated 
January 15, 1935 and made in connection with the administration 
of the trust created by said Clause, four-tenths of the income 
or the Benton Book Fund for the period from January 1 1978 
to December 31, 1978. inclusive, now held in the custody of 
the Collector-Treasurer of the City of Boston, and to causP 
to be distributed and paid to the Trustees of the Publir 
Library of the City of Boston the remaining fiix-tenths ot 
said Income for said period to be applied to the purchases 
provided in said Agreement of Compromise." 



and 



'VOTED: 



that Philip j. >^Niff, Director ard TAbrarian of the 
Public Jjihrary of the Cit^^ of Boston be and harebx'' is 
authorized and directed to cause to be paid to the 
Pector of Trinity Church incone for the year ending 
December 31, 1978 on the Children's Fiird", na.^7 held in 
the custody of the Collector-Treasurer of t_he City of 
Boston pursuint to the provisions of the 11th Clause 
of the T'111 of Josiah H. Benton, as roT^iired by the 12th 
Clause of said Uill." 



The Clerk reported receipt of the December 29, 1978 appraisal of 
the John Deferrari Indenture of Trust and the December 29, 1978 appraisal 
of the General Investment Account from Scudder, Stevens & Clark, Investment 
Counsel. 

The Clerk stated that It was necessary to have a vote establishing 
a new unit value for the General Investment Account. On motion duly made and 
seconded, it was 



"VOTED: 



and 
VOTED: 



that effective February 14, 1979, the unit value for 
the General Investment Account be, and hereby is, 
established as $1.63 per unit; 

that the Clerk of the Corporation be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



Minutes of Meeting 
Corporation 
February lA, 1979 
p. 5. 

The Clerk reported receipt of the December 29, 1978 suminary 
of account for the Benton Book Fund, as well as for the Benton Children's 
Fund and the Fellowes Athenaeum Fund from the State Street Bank. 

The Clerk reported receipt of the December 29, 1978 summary 
of account for the John Deferrari Indenture of Trust Dated 7/1/A7 from 
the Shawmut Bank of Boston. 



The Director reported that the Library had signed a General Assent form 
in connection with the estate of Samuel Chamberlain. This was done after a 
discussion with John D. Merriam, a member of the legal firm handling the estate 
and also co-executor of the will. The Library did receive a number of Chamberlain 
items and has received assurance from Mrs. Chamberlain that she will leave 
Mr. Chamberlain's negatives to the Library in her will. 

The Director reported that the Research Library catalog project is moving 
ahead and the Library is planning to submit a proposal for second year funding 
before March 1. 



Dissolved at 9:45 a.m. 




(^ 



. .?rS^ .*:*rTr. .y. . . .Clerk 
Please read, initial below and 
return to the Clerk 



^IML 



Trustee 



Note- In the course of the Executive Session in the Administrative Agency, the Trustees 
aereed that it would be desirable to ask the firm of Ropes and Gray to research the 
question of whether or not the Trustees as a Corporation could use Unrestricted Trust 
Funds for the purpose of indemnification or to pay for legal costs incurred in suits 
against the Trustees or their agents. The Clerk was asked to write to Harry Mansfielu 
at Ropes & Gray telling him that the Trustees are interested in getting an opinion 
on this matter. First, they would like to get an estimate as to what would be the 
cost to research this question. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, March 8, 1979 



Roo. at lotar^i?' °' ''' "^"^'^'^ '' ^ Corporation was held in the Trustees 

Present: Messrs. Maher, Murray, Parker and Rabb, Trustees. Also 

A fTp mT '^^P^^^^""!^^^ °f the Professional Staff Association and 
A.i^ .b.L.M.h. , and other members of the public. 

The President, Mr. Maher, presiding. 

1A 1Q7Q ^^^ minutes of the regular meeting of the Corporation on February 
±^, ly/y, as presented, were approved. 

The Clerk reported that the General Investment Account and Children's 
Fund securities had been transferred from the vault of the National Shawmut 
Bank to the First National Bank for custodial purposes. This was in keeping 
with the overall City program to place all of the trust funds held by the 
City m the custody of the First National Bank. 

The Director reported that an official from the Office of Education 
spent a full day here in the Library speaking with various Library officials 
concerning the Research Library catalog project, which has been funded by 
the Office of Education for this fiscal year. In the course of the day 
this official, Mr. Lawrence Leonard, had the opportunity fo meet with ' 
many of the senior staff of the Library and also with the advisory committee 
which has been appointed to advise the administration in the execution of 
this program. The Director also reported that a new proposal has been 
submitted to the Office of Education requesting funding for the completion 
of this project. He stated that the initial reaction of the Office of Education 
official was most favorable to the program. A written report will be forthcoming. 

^>,o r -,.?^ Director reported that in response to a proposal for matching funds. 
^9^ nnTi u'' ^^\P^^"^^"^"t Charity Fund, Inc. has agreed to give the Library 
925,000 for each of the next three years. 

The Library has just received a check in the amount of $10,000 from 
the executors of the Piston estate representing another partial distribution 
to the joint legatees. To date $257,000 has been received by the Library 
from this estate. ^ 

The Diriector reported the receipt of the Aldino Felicani Collection of Sacco- 
Vanzetti materials. This gift from Anteo and Arthur Felicani is a most important 
addition to the research resources of the Library and a symposium to signalize the 
Felicani Collection gift is being planned for next Fall. The Director stated that for 
the past several years Jerome Grossman has been turning over some of his papers to the 
Library. The most recently received consignment has been appraised at $10,000. 
The Director stated that requests for funding have been or will be submitted 'to a number i 
of other foundations in order to raise further matching money for the Challenge Grant Program J 

Mr. Maher read a letter he had sent to the Mayor ijegarding the proposed 
renovation of the Allston Fire Station for Library purpose; 

Dissolved at 10:55 a.m. 




Form No. 1046F— 1 1 /74 



Please read, initial and 
return to the Clerk 




TRUSTEES QF^ THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

>finutes of Meeting In Board of Trustees 

Corporation Thursday, April 19, 1979 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 10:03 a.m. 

Present: Messrs. Maher, Murray and Parker, Trustees. Also present 
were members of the public and a representative of the Professional Staff 
Association. 

The President, Mr. Maher, presiding. 

The minutes of the regular meeting of the Corporation on March 8, 1979, 
as presented, were approved. 

Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On April 2, 1979: 



"VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to take 
the following action with respect to the GENERAL 
INVESTMENT ACCOUNT: 

To roll over the maturing: 



Amount 



$100,000 



Security 

U.S. Treasury Bills 
4/5/79 

Into: 



Rate Price Principal Income 



100 



$100,000 $ 9,268 



$100,000 U.S. Treasury Bills 10. OE' 

6 months 

And the maturing: 

$100,000 U.S. Treasury Bills 

A/12/79 



95 



100 



$ 95,000 $10,000' 



$100,000 $ 9,210 



Into: 



$100,000 



U.S. Treasury Bills 
6 months 



10. OE 



95 $ 95,000 $10,000' 



and 
VOTED: 



Annualized rate 

that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote." 



Form No. 1046F— 11/74 



Minutes of Meeting 
Corporation 
April 19, 1979 
P- 2. 



On March 19, 1979; 



"VOTED: 



and 

VOTED: 



that trust fund income for the year 1978 earned by the 
General Investment Account and the Benton Book Fund 
recently paid by the Collector-Treasurer of the City of 
Boston to the Trustees of the Public Library of the City 
of Boston (a corporation under Chapter 114 of the Acts of 
1878) in the amount of one hundred ninety-four thousand 
five hundred sixty-six dollars and thirty-three cents 
($194,566.33) shall be invested in an interest bearing 
account; 

that for the purpose of enabling such investment and in 
accordance with the advice of investment counsel, the Secretary 
of Committees shall be directed to transfer said amount to 
Messrs. Scudder, Stevens & Clark. 175 Federal Street, Boston, 
Massachusetts, for investment of said one hundred ninety-four 
thousand, five hundred sixty-six dollars and thirty-three 
cents ($194,566.33) in Scudder Managed Reserves until such 
time as the Director deems it necessary that any or all of 
said amount be withdrawn for expenditures in connection 
with ongoing Library operations." 



The Clerk reported receipt from the State Street Bank of the March 30, 
1979 summaries of accounts for the Benton Book Fund, the Children's Fund and 
the Fellowes Athenaeum Fund. 



The Clerk also reported that it was necessary at this time to have 
votes by the Board to add the income earned over the last year back into 
principal in accordance with the votes setting up various funds in the General 
Investment Account. Following discussion and on motion duly made and seconded. 
It was 



Minutes of Meeting 
Corporation 
April 19, 1979 
p. 3. 



"VOTED: 



and 
VOTED: 



that the sum of eight hundred sixty-eight dollars and forty- 
one cents ($868.41) representing the income for 1978 received 
by the Joan of Arc Fund, a fund established by the Trustees 
of the Public Library of the City of Boston (a corporation 
under Chapter 114 of the Acts of 1878) on January 9, 1977, be 
and the same hereby is added to the principal of the Joan of 
Arc Fund , the income to be added to principal until otherwise 
ordered by the Board; 

that the sum of eight hundred sixty-eight dollars and forty- 
one cents ($868.41), which was this day funded as an addition 
to the Joan of Arc Fund be invested through the GENERAL INVESTMENT 
ACCOUNT established by vote of the Board on December 1, 1950; 
that for the purpose of enabling such investment five hundred 
and thirty-three units be, and the same hereby are, added to 
said GENERAL INVESTMENT ACCOUNT, and that the five hundred and 
thirty-three units hereby added to the GENERAL INVESTMENT ACCOUNT 
be, and the same hereby are, allocated to the Joan of Arc Fund 
on the basis of $1.63 per unit, which is hereby determined to be 
the present fair value per unit." 



and 



"VOTED: 



and 
VOTED: 



that the sum of one thousand two hundred eighty-four dollars 
and sixty-five cents ($1,284.65) representing the income for 
1978 received by the Boston Public Library Staff Centennial 
Fund , a fund established by the Trustees of the Public Library 
of the City of Boston (a corporation under Chapter 114 of the 
Acta of 1878) on January 7» 1966, be and the same hereby is 
added to the principal of the Boston Public Library Staff 
Centennial Fund which is to be expended for an appropriate 
gift for the addition to the Central Library building, the 
Income to be added to principal until expenditure of said Fund 
is ordered by the Board; 

that the sum of one thousand two hundred eighty-four dollars 
and sixty-five cents ($1,284.65), which is this day funded as 
an addition to the Boston Public Library Staff Centennial Fund 
be invested through the GENERAL INVESTMENT ACCOUNT established 
by vote of the Board on December 1, 1950; that for the purpose 
of enabling such investment seven hundred and eighty-eight units 
be, and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT; and that the seven hundred and eighty-eight additional 
units hereby added to the GENERAL INVESTMENT ACCOUNT be, and 
the same hereby are, allocated to the Boston Public Library Staff 
Centennial Fund on the basis of $1.63 per unit, which is hereby 
determined to be the present fair value per unit." 



Minutes of Meeting 
Corporation 
April 19, 1979 
p. 4, 



and 



It 



and 
VOTED: 



and 



VOTED: that the sum of twenty-nine dollars fifty-one cents ($29.51) 

representing the income for 1978 recieved by the Centennial Fund, 
a fund established by the Trustees of the Public Library of the 
City of Boston (a corporation under Chapter 114 of the Acts of 1878) 
on June 1, 1956, be and the same hereby is added to the principal 

of the Centennial Fund which is to be used as the Board hereafter shall 
direct for the benefit of the Public Library of the City of Boston 
or any purpose in connection therewith; 

that the sum of twenty-nine dollars and fifty-one cents ($29.51) 
which is this day funded as an addition to the Centennial Fund , be 
invested through the GENERAL INVESTMENT ACCOUNT established by vote 
of the Board on December 1, 1950; that for the purpose of enabling 
such investment eighteen units be, and the same hereby are, added 
to the GENERAL INVESTMENT ACCOUNT; and that the eighteen additional 
units be, and the same hereby are, allocated to the Centennial Fund 
on the basis of $1.63 per unit, which is hereby determined to be 
the present fair value per unit." 

"VOTED: that the sum of two thousand three hundred four dollars and thirty- 
two cents ($2,304.32) representing the income for 1978 received 
by the John Deferrari Fund, a legacy given to the Trustees of the 
Public Library of the City of Boston (a corporation under Chapter 
114 of the Acts of 1878) by the Will of John Deferrari, who died on 
April 29, 1950, (Suffolk Probate No. 352720), be and the same hereby 
is added to the principal of the John Deferrari Fund , the income 
of which is to be added to the principal in accordance with the vote 
of the Trustees taken on May 4, 1951; 

that the sum of two thousand three hundred four dollars and thirty- 
two cents ($2,304,32), which is this day funded as an addition to 
the John Defer ra ri Fund be invested through the GENERAL INVESTMENT 
ACCOUNT established by vote of the Board of Trustees on December 1, 
1950; that for the purpose of enabling such investment, one thousand 
four hundred and fourteen units be, and the same hereby are, added 
to said GENERAL INVESTMENT ACCOUNT; and that the one thousand four 
hundred and fourteen units hereby added to the GENERAL INVESTMENT 
ACCOUNT be, and the same hereby are, allocated to the John Deferrari 
Fund on the basis of $1.63 per unit, which is hereby determined 
to be the present fair value per unit." 



and 
VOTED: 



and 



"VOTED: that the sum of twenty-two dollars and forty-three cents ($22.43) 
representing income received for 1978 by the Lee M. Friedman 
Memorial Fund, a fund established by the Trustees of the Public 
Library of the City of Boston (a corporation under Chapter 114 of 
the Acts of 1878) on March 4, 1958 through the gift of Samuel Stern 
in memory of Lee M. Friedman, be, and the same hereby is, added to the 
principal of the Lee M. Friedman Memorial Fund , of which the income 
is to be added to principal until otherwise ordered by the Board; 



Mijiutes of Meeting 
Corporation 
April 19, 1979 
p . 5. 



and 
VOTED: 



and 



that the sum of twenty-two dollars and forty-three cents ($22.43), 
which is this day funded as an addition to the Lee M. Friedman 
Memorial Fund b e invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of the Board of Trustees on December 1, 1950; 
that for the purpose of enabling such investment fourteen units be, 
and the same hereby are, added to said GENERAL INVESTMENT ACCOUNT; and 
that the fourteen additional units hereby added to the GENER.\L 
INVESTMENT ACCOUNT be, and the same hereby are, allocated to the 
Lee M. Friedman Memorial Fund o n the basis of $1.63 per unit, which 
is hereby determined to be the present fair value per unit." 



"VOTED: 



and 
VOTED: 



and 



"VOTED: 



and 
VOTED; 



that the sum of two hundred thirty-seven dollars and eighty-five 
cents ($237.85) representing one-quarter of the income for 1976 
received by the Lee M. Friedman Fund for Books for the Rare Book 
Department , a legacy given to the Trustees of the Public Library of 
the City of Boston (a corporation under Chapter 114 of the Acts of 
1878) under Article (H) (9) of the Will of Lee M. Friedman, who died 
on August 7, 1957, (Suffolk Probate No. 393153), be and the same herebv 
is added to the principal of the Lee M. Friedman Fund for Books for 
the Rare Book Department , one-quarter of the income of which is to 
be added to principal each year for fifteen years; 

that the sum of two hundred thirty-seven dollars and eighty-five 
cents ($237.85), which is this day funded as an addition to the 
Lee M. Friedman Fund for Books for the Rare Book Department , be 
invested through the GENERAL INVESTMENT ACCOUNT, established by vote 
of the Board of Trustees on December 1, 1950; that for the purpose of 
enabling such investment, one hundred and forty-six units be, and 
the same hereby are, added to said GENERAL INVESTMENT ACCOUNT; and 
that the one hundred and forty-six additional units hereby added to 
the GENERAL INVESTMENT ACCOUNT be. and the same hereby are. allocated 
to the Lee M. Fried man Fund for Books for the Rare Book Department 
on the basis of $1.63 per unit, which is hereby determined to be the 
present fair value per unit." 



that the sum of six thousand seven hundred twenty dollars and fifty- 
five cents ($6,720.55) representing income for 1978 received by the 
Dr. Samuel Abbott Green Memoria l Fund, a legacy given to the Trustees 
of the Public Library of the City of Boston (a corporation under 
Chapter 114 of the Acts of 1878) by the Will of H. Sylvia A.G.H. Wilks 
who died on February 5, 1951, be, and the same hereby is, added to 
the principal until otherwise ordered by the Board; 

that the sum of six thousand seven hundred twenty dollars and fifty- 
five cents ($6,720.55), which is this day funded as an addition to the 
Dr. Samuel Abbott Green Memorial Fund be Invested through the GENERAL 
INVESTMENT ACCOUNT established by vote of the Board of Trustees on 
December 1, 1950; that for the purpose of enabling such investment four 
thousand one hundred and twenty^ three units be, and the same hereby are, 
added to said GENERAL INVESTMENT ACCOUNT; and that the four thousand one* 
hundred and twenty-three additional units hereby added to the GENERAL 
INVESTMENT ACCOUNT be, and the same hereby are, allocated to the Dr. 
Samuel Abbott Green Memorial Fund on the basis of $1.63 per unit, which 
is hereby determined to be the present fair value per unit." 



Minutes of Meeting 
Corporation 
April 19, 1979 
p. 6, 



and 



"VOTED: 



and 
VOTED: 



that the sum of two hundred seventy-seven dollars and ninety-seven 
cents ($277.97) representing the income for 1978 received by the 
Arthur W. Heintzelman Memorial Fund , tendered by fellow workers 
to the Trustees of the Public Library of the City of Boston (a 
corporation under Chapter 114 of the Acts of 1878) be and the same 
hereby is added to the principal of the Arthur W . Heintzelman 
Memorial Fund to be held and invested until otherwise ordered by 
the Board; 

that the sum of two hundred seventy-seven dollars and ninety-seven 
cents ($277.97), which is this day funded as an addition to the 
Arthur W. Heintzelman Memorial Fund be invested through the CENTRAL 
INVESTMENT ACCOUNT established by vote of the Board on December 1, 
1950; that for the purpose of enabling such investment one hundred 
seventy and one-half units be, and the same hereby are, added to said 
GENERAL INVESTMENT ACCOUNT, and that the one hundred seventy and one- 
half additional units hereby added to the GENERAL INVESTMENT ACCOUNT 
be, and the same hereby are, allocated to the Arthur W. Heintzelman 
Memorial Fund on the basis of $1.63 per unit, which is hereby 
determined to be the present fair value per unit," 



and 



"VOTED: 



and 
VOTED: 



and 



II 



VOTED J 



that the sum of forty dollars and sixty cents ($40.60) representing 
income for 1978 received by the Shakespeare-Emerson Fund , a fund 
established by the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 114 of the Acts of 1878) on 
December 12, 1969, be, and the same hereby is, added to the 
principal of the Shakespeare-Emerson Fund ^ the income of which is 
to be added to principal until the year 2025 - the 200th Anniversary 
of the founding of the Library; 

that the sum of forty dollars and sixty cents ($40.60), wIulu Lh 
this day funded as an addition to the Shakespeare-Emerson Fund, be 
invested through the GENERAL INVESTMENT ACCOUNT, established by vote 
of the Board on December 1, 1950; that for the purpose of enabling 
such Investment twenty-five units be, and the same hereby are, added 
to said GENERAL INVESTMENT ACCOUNT, and that the twenty-five additionai| 
units hereby added to the GENERAL INVESTMENT ACCOUNT be, and the same 
hereby are, allocated to the Shakespeare-Emerson Fund on the basis 
of $1.63 per unit, which is hereby determined to be the present fair 
value per unit." 



that the sum of one thousand four hundred forty-seven dollars and 
eighty-seven cents ($1,447.87) representing income for 1978 received 
by the Helen 0. Storrow Fund , which is comprised of gifts to the 
Trustees of the Public Library of the City of Boston (a corporation 
under Chapter 114 of the Acts of 1878) under provisions of Article 
Eight of the Will of Helen 0. Storrow, who died November 10, 1944, 
and which were accepted by the Board of Trustees on October 5, 1945, 
October 4, 1946, September 4, 1947, July 21, 1948, July 1, 1949, 
July 11, 1950, be, and the same hereby is, added to the principal 
until otherwise ordered by the Board; 



Minutes of Meeting 
Corporation 
April 19, 1979 
p. 7 . 



and 
VOTED: 



and 



"VOTED: 



and 
VOTED: 



and 



"VOTED: 



and 
VOTED : 



that the sum of one thousand four hundred forty-seven dollars and 
eighty-seven cents ($1,447.87), which is this day funded as an 
addition to the Helen 0. Storrow Fund be invested through the 
GENERAL INVESTMENT ACCOUNT established by vote of the Board of 
Trustees on December 1, 1950; that for the purpose of enabling such 
investment eight hundred eighty-eight and one-half units be, and 
the same hereby are, added to said GENERAL INVESTMENT ACCOUNT, and 
that the eight hundred eighty-eight and one-half additional units 
hereby added to the GENERAL INVESTMENT ACCOUNT be, and the same 
hereby are, allocated to the Helen 0. Storrow Fund on the basis of 
$1.63 per unit, which is hereby determined to be the present fair 
value per unit." 

that the sum of fifty-seven dollars and sixty-four cents ($57.64) 
representing one-half of the income for 1978 received by The 
Wedgewood Club 25th Anniversary Fund in Memory of Mrs. Marcus A. 
Coolidge, a gift to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 114 of the Acts of 1878) be and 
the same hereby is added to the principal of The Wedgewood Club 25th 
Anniversary Fund in Memory of Mrs. Marcus A. Coolidge , the income thereof 
to be applied as set forth in an instrument of gift dated May 25, 1958, 
and subject to the terms, agreements, and conditions set forth in said 
instrument of gift; 

that the sum of fifty-seven dollars and sixty-four cents ($57.64), 
which is this day funded as an addition to The Wedgewood Club 25th 
Anniversary Fund in Memory of Mrs. Marcus A. Coolidge be invested 
through the GENERAL INVESTMENT ACCOUNT established by vote of the Board 
of Trustees on December 1, 1950; that for the purpose of enabling such 
investment thirty-five and one-half units be, and the same hereby are, 
added to said GENERAL INVESTMENT ACCOUNT, and that the thirty-five and 
one-half additional units hereby added to the GENERi\L INVESTMENT ACCOUNT 
be, and the same hereby are, allocated to Tfee Wedgewood Club 25th 
Anniversary Fund in Memory of Mrs. Marcus A. Coolidge on the basis of 
$1.63 per unit, which is hereby determined to be the present fair value 
per unit." 

that the sum of seventy-eight dollars and one cent <$78.01) 
representing income received for 1978 by the Stow Wenge nroth Fund, a 
fund established by the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 114 of the Acts of 1878) on 
December 10, 1976 with income from the publication of The Lithographs 
of Stow Wengenroth, be, and the same hereby is, added to the principal 
of the Stow Wengenroth Fund , the income to be added to principal until 
otherwise ordered by the Board; 

that the sum of seventy-eight dollars and one cent ($78.01), which is 
this day funded as an addition to the Stow Wengenroth Fund be invested 
through the GENERAL INVESTMENT ACCOUNT established by vote of the Board 
of Trustees on December 1, 1950; that for the purpose of enabling such 
investment forty-eight units be and the same hereby are, added to said 
GENERAL INVESTMENT ACCOUNT; and that the forty-eight additional units 
hereby added to the GENERAL INVESTMENT ACCOUNT be, and the same hereby 
are, allocated to the Stow Wengenroth Fund on the basis of $1.63 per 
unit, which is hereby determined to be the present fair value per unit." 



Minutes of Meeting 

Corporation 

April 19, 1979 
p. 8. 



and 



"VOTED: 



and 
VOTED: 



and 



that the sum of five thousand seven hundred ninety-eight dollars and 
sixty-five cents ($5,798.65) representing income for 1978 received 
by the Lee M. Friedman Fund as residue given to the Trustees of the 
Public Library of the City of Boston (a corporation under Chapter 114 
of the Acts of 1878) under Article 21 (I) of the Will of Lee M. Friedman, 
who died on August 7, 1957, (Suffolk Probate No. 393153) be, and the same 
hereby is, added to the principal of the Lee M. Friedman Fund of which 
the income and/or principal is to be used as in the judgment of the 
Board as is deemed advisable; 

that the sum of five thousand seven hundred ninety-eight dollars and 
sixty-five cents ($5,798.65), which is this day funded as an addition 
to the Lee M. Friedman Fund be invested through the GENERAL IN\^ESTMENT 
ACCOUNT, established by vote of the Board on December 1, 1950; that 
for the purpose of enabling such investment three thousand five hundred 
fifty-seven and one-half units be, and the same hereby are, added to 
said GENERAL INVESTMENT ACCOUNT; and that the three thousand five 
hundred fifty-seven and one-half additional units hereby added to the 
GENERAL INVESTMENT ACCOUNT be, and the same hereby are, allocated to 
the Lee M. Friedman Fund on the basis of $1.63 per unit, which is 
hereby determined to be the present fair value per unit." 



"VOTED: 



and 
VOTED: 



that the sum of eighty-one dollars and nine cents ($81.09) representing 
income received for 1978 by the G.K. Hall Associates Fund » a fund 
established by the Trustees of the Public Library of the City of Boston 
(a corporation under Chapter 114 of the Acts of 1878) on January 19, 
1978, be, and the same hereby is, added to the principal of the G.K. Hall 
Associates Fund , the income to be added to principal until otherwise 
ordered by the Board; 

that the sum of eighty-one dollars and nine cents ($81.09), which is 
this day funded as an addition to the G.K. Hall Associates Fund be 
invested through the GENERAL INVESTMENT ACCOUNT, established by vote 
of the Board on December 1, 1950; that for the purpose of enabling such 
investment fifty units be, and the same hereby are, added to said 
GENERAL INVESTMENT ACCOUNT; and that the same fifty additional units 
hereby added to the GENERAL INVESTMENT ACCOUNT be, and the same hereby 
are, allocated to the G.K. Hall Associates Fund on the basis of $1.63 
per unit, which is hereby determined to be the present fair value per 
unit." 



The Director reported that the administration was continuing discussions 
with the National Endowment for the Humanities regarding certification of various 
contributions to the Library toward the Challenge Grant program. The initial 
response from NEH on the Piston fund has been negative. The Piston collection 
has been officially appraised at $176,000. 



The Director reported that Sinclair Hitchings, Keeper of Prints, has 
turned over to the Library a print by Samuel Plamer in remembrance of his uncle 
Sinclair Hamilton's interest in the Associates of the Library. The Director 
also mentioned an item recently given to the Library by Maury Bromsen, which 
has been valued at $3,500. 



Minutes of Meeting 
Corporation 
April 19, 1979 
p. 9. 



The Clerk distributed copies of a five-year summary of performance 
of all of the Library's major trust funds; copies are to be sent to Mrs. White and 
Mr. Rabb. A discussion followed. 

The President then proposed that the Board go into Executive Session 
to discuss matters pertaining to personnel and «ome legal matters. 



Dissolved at 10:30 a.m. 




Clerk 



Please read, initial below and return 
to the Clerk 




Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, May 7, 1979 



The Annual Meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 10:00 a.m. 

Present: Messrs. Maher, Murray, Parker, and Rabb, Trustees. 
Also present were representatives of the Professional Staff Association and 
members of the public. 

The President, Mr. Maher, presiding. 

The Corporation proceeded to elect viva voce its officers for the 
ensuing year. 



and 



First Vote for President 

Mr. Maher passed, Msgr. Murray voted for Frank B. Maher, Mr. Parker 
voted for Frank B. Maher, Mr. Rabb voted for Frank B, Maher; and 
Frank B. Maher was declared elected President. 

First Vote for Vice President 

Mr. Maher passed, Msgr. Murray voted for Sidney R. Rabb, Mr. Parker 
voted for Sidney R. Rabb, Sidney R. Rabb passed; and Sidney R. Rabb 
was declared elected Vice President. 

First Vote for Clerk 

Mr. Maher voted for Liam M. Kelly, Msgr. Murray voted for Liam M. Kelly, 
Mr. Parker voted for Liam M. Kelly, Mr. Rabb voted for Liam M. Kelly; 
and Liam M. Kelly was declared elected Clerk. 

First Vote for Clerk Pro Tern 

Mr. Maher voted for Philip J. MtNiff, Msgr. Murray voted for Philip J. 
McNiff, Mr. Parker voted for Philip J. McNiff, Mr. Rabb voted for 
Philip J. McNiff; and Philip J. McNiff was declared elected Clerk 
Pro Tem. 

On motion duly made and seconded, it was thereupon 

"VOTED: that any member of the Corporation be and hereby is authorized 
to sign on behalf of the Corporation bills, special drafts, 
and payrolls of the Library." 



It 



VOTED: 



that until the next annual meeting the President, or Vice President, 
or in the inability of either, any member of the Corporation, and 
by delegation, the Director, or the Clerk of the Corporation be and 
hereby is authorized to sign any and all contracts voted to be made 
by the Board in the name and behalf of the Corporation and any and 
all communications in connection with the award of contracts so voted 
or recommended to be so voted and to authorized payments under contracts 
so voted." 



Form No. 1046F— 1 1 11 A 



.Minutes Of Meeting 
Annual Meeting - Corporation 
May 7, 1979 
p. 2, 



and 



"VOTED: 



and 
VOTED: 



and 
VOTED: 



that the Pr6sident be and hereby is authorized and empowered 
to appoint a Finance Coamiittee to serve until the next annual 
meeting, said Finance Coinmittee to consist of not less than a 
quorum of the Trustees and to have power to act in representa- 
tion of the Corporation in the matter of the sale, purchase. 
Investment, and reinvestment of cash, securities, and any 
other holdings belonging to the Corporation; 

that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees, be and hereby is empowered to 
act by a vote of not less than two members in agreement in 
representation of tha Corporation in the natter of the sale, 
purchase, investment, and reinvestment of cash, securities, 'and 
any other holdings belonging to the Corporation; 

that the Finance Committee, being made up Itself of not less 
than a quorum of the Trustees, be and hereby is empowered to 
act by vote of not less than two members in agreement in 
representation of the Corporation in the natter of the accen- 
tance of bequests and gifts that may be made to the Corporation, 
such action as it takes in this respect always to be reported to 
the next regular meeting of the Corporation and at that time 
to be incorporated officially into the records of the Corporation. 



The President then appointed Messrs. Maher, Murray. Parker Rahh anH m>.o xru- . 
as .embers of the Finance Con^ittee for the ensuing year, .llu l7 ZkeTlllfrls. ^'^ 



On motion duly made and seconded, it was 



••VOTED: 



3^ 



and 



ti 



VOTED; 



that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director, and Librarian, or the Clerk of the Corporation, be 
and hereby is authorized to accept on behalf of the Trustees 
gifts, payments made in recognition for special services 
rendered and payments received for publications and prints 
executed under Library sponsorship which in anount are not 
more than two thousand five hundred dollars ($2,500) and. 
In connection with the acceptance of same, to endorse on 
behalf of the Trustees checks so received, said amounts to 
be reported to the Board at the next annual meeting." 

that, until the next annual meeting, by delegation of 
the Trustees of the Public Library of the City of Boston, 
the Director, and Librarian, or the Clerk of the Corpor-' 
ation, be and hereby is authorized to accept on behalf of 
the Trustees gifts to be added to funds already established 
in the GENERAL INVESTMENT ACCOUNT, the acceptance of said 
amounts to be reported to the Board at their next meeting." 



Minutes of Meeting 

Annual Meeting - Corporation 

May 7, 1979 

p. 3. 

The Director made his annual report of acceptance of gifts, payments 
made in recognition of special services rendered, grants, and payments 
received for publications and prints executed under Library sponsorship and 
accepted on behalf of the Trustees since the last annual meeting as follows- 



Date of Acceptance 
by the Director 



GIFTS 



Donor 



Amount 



May 11, 1978 
May 12, 1978 
May 16, 1978 
May 18, 1978 
June 8, 1978 
June 30, 1978 
August 3, 1978 
August 8, 1978 
August 15, 1978 
September 14, 1978 
October 26, 1978 
October 31, 1978 



KIRSTEIN FUND 

Fidelity Foundation 

Pioneering Management Corporation 

The Harold Whitworth Pierce Charitable Trust 

Godfrey M. Hyams Trust 

The Fuller Foundation 

The Frederick J. Kennedy Memorial Foundation 

New England Merchants National Bank 

The Arthur D. Little Foundation 

Shawmut Bank 

Schrafft Charitable Trust 

Quinn & Johnson, Inc. 

The Henry P. Kendall Foundation 



Miscellaneous contributions 



$ 2,000 
3,000 
5,000 
3,000 
1,000 
1,000 
1,000 
1,000 
1,000 
2,000 
1,000 
5,000 

$26,000 

> 

$ 6.257 



Total, Kirstein Fund: 



$32,257 



Date of Acceptance 
by the Director 

October 25, 1978 
November 9, 1978 
December 5, 1978 
December 13, 1978 
December 18, 1978 
December 28, 1978 

February 5, 1979 

February 27, 1979 

March 9, 1979 
April 26, 1979 
April 26, 1979 



HUMANITIES ENDOWMENT FUND 



Donor 



Graphic Microfilm 

Walter H. Piston Estate 

Time Incorporated 

Sidney R. Rabb 

Maury A. Bromsen 

Antiquarian Booksellers Assn. of America, 

Inc., N.E. Chapter 
Boston Public Library - Sale of Publications 

and reproduction fees 
The Committee for the Permanent Charities 

Fund , Inc . 
Walter H. Piston Estate 
Francis Comstock 
Estate of Alan Fox 



Miscellaneous contributions 



Amou nt 

$ 4,631.00 
6,000.00 
5,000.00 
5,000.00 
5,000.00 

1,780.00 

15,170.44 

25,000.00 

10,000.00 

3,000.00 

1,000.00 

$81,581.44 

7,816.78 



Total, Humanities Endowment Fund: 



$89,398.22 



Minutes of Meeting 

Annual Meeting - Corporation 

May 7, 1979 

p. 4. 



OTHER GIFTS 



Date of Acceptance 
July 31, 1978 



Total: 



Donor 

The Charles A. Weyerhaeuser Memorial Fund 
(Wiggin Fund) 

Miscellaneous contributions 



Gifts of Appraised Materials 

Donor /Description 

Mr. and Mrs. John Dominis Holt - prints 
Albert Heckle - collection of 3,149 opera 

recordings 
Albert J. Rosenberg - films 
Mrs. Royal E. Smith - playbills 
Richard Ehrlich Collection 
Serge Koussevitzky - music collection 
J. Grant Burke - Pickering Letter 
Mrs. Edward L. Bond - playbills 
Harold Zulalian 
Maury A. Bromsen - Thayer manuscript and 

books 
Walter H. Piston Estate - Collection 

Jerome Grossman - papers 
Sinclair Hitchings - print 



Grants 

Office of Education 

National Endowment for the Humanities 
Challenge Grant 

Total: 



Amount 



$ 


1,000. 


.00 




1,075, 


.00 


$ 


2,075, 


.00 


Ap 
Va 


'praised 
.lue 



$ 86,850 

12,596 
2,380 
1,350 
23,285 
95,708 
1,900 
3,125 
4,955 

3,500 

176,660 

10,000 

1,500 

$423,809 



$238,000 

500.000 

$738,000 



J 



Grand Total, All Gifts and Grants: 



$1,285,539.22 



The President stated that membership on Standing Committees for the 
ensuing year should be as follows: 



BUILDINGS 



FINANCE 



PERSONNEL 



Msgr. Murray, Chairman 
Mr . Maher 
Mr . Parker 
Mr. Rabb 
Mrs. White 



Mr. Parker, Chairman 
Mr. Maher 
Msgr. Murray 
Mr. Rabb 
Mrs. White 



Mr . Rabb , Chairman 
Mr . Maher 
Msgr . Murray 
Mr . Parker 
Mrs. White 



Minutes of Meeting 

Annual Meeting - Corporation 

May 7, 1979 

p. 5. 



The President then appointed Liam M. Kelly as Secretary of 
Committees and Philip J. McNiff as Secretary of Committees Pro Tern to serve 
until the next annual meeting. 



Dissolved at 10:10 a.m. 




^ 




Clerk 

Please read, initial below and 
return to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, May 7, 1979 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 10:10 a.m. 



Present: Messrs. Maher, Murray, Parker, and Rabb , Trustees. Also 
present were representatives of the Professional Staff Association and members 
of the public. 

The President, Mr. Maher, presiding. 

The minutes of the regular meeting of the Corporation on April 19, 
1979, as presented, were approved; the minutes of the Executive Session of the 
Corporation on April 19, 1979, as presented and amended, were approved. 

The Clerk reported receipt of the Summary of Account for the period 
December 29, 1978 - March 30, 1979 for the John Deferrari Indenture of Trust 
Dated 7/1/47 from the Shawmut Bank of Boston. 

The Clerk reported receipt of the March 30 appraisal from Scudder, 
Stevens & Clark, Investment Counsel, for the General Investment Account . He 
also stated that it was necessary to have a vote establishing a new unit value 
for the General Investment Account , as recommended by Investment Counsel. On 
motion duly made and seconded, it was; 

"VOTED: that effective May 7, 1979, the unit value for the General 
Investment Account be and hereby is established as $1.66 
per unit; 

that the Clerk of the Corporation be and hereby is authorized 
and directed to notify the Collector-Treagurer of the 
foregoing vote." 

The Director stated that it was necessary at this time to have a 
vote for a contract for investment counselling services for the General 
Investment Account. Following discussion and on motion duly made and seconded, 
it was 



and 
VOTED: 



"VOTED: 



and 
VOTED: 



that there be entered into an agreement with Messrs. Scudder, 
Stevens & Clark, 175 Federal Street, Boston, Massachusetts, 
for investment counselling services in connection with the 
GENERAL INVESTMENT ACCOUNT for the period April 1, y^^ / 
through March 31, 1981 in accordance with the terms specified 
in the agreement, the total fee for such services not to 
exceed eleven thousand and eight dollars ($11,008); 

that Philip J. McNiff, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
agreement for the period April 1, 1979 through March 31, 1980 
between the Trustees of the Public Library of the City of 
Boston and Messrs. Scudder, Stevens & Clark, 175 Federal Street, 
Boston, Massachusetts, the payments prescribed by said 
agreement from undistributed income of the GENERAL INVESTMENT 
ACCOUNT, if he finds that the conditions precedent to such 
payment have been fulfilled." 



Form No. 1046F— 11/74 



Minutes of Meeting 
Corporation 
May 7, 1979 
p. 2. 



Stovpn. ^ r^\ T ^^P°^'^^ ^^^^iPt °f th^ April 1 appraisal from Scudder, 
Stevens & Clark, Investment Counsel, for the John Deferra ri Indenture of Trust 
Dated December 13, 1948. He stated that it wI71^I^I^I^y- o have a vote It th is 
time for a contract for investment counselling services for this fund. On motion 
duly made and seconded, it was 



"VOTED: 



and 
VOTED: 



that there be entered into an agreement with Messrs. Scudder 
Stevens & Clark. 175 Federal Street, Boston, Massac hisetts, ' 
.r.L^''^^^^'^^'^^ counselling services in connection with the 
JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13 1948 
for the period April 1, 1979 through March 31, 1980*in 
accordance with the terms specified in the agreement, the 
total fee for such services not to exceed two thousand 
SIX hundred and sixty dollars ($2^-^60^00); 

that Philip J. McNiff, Director, and Librarian, be and 
hereby is authorized to make from time to time as specified 
^non^f ^^''^^^^^^ ^o^ the period April 1, 1979 through March 31 
1980 between the Trustees of the Public Library of the City 
of Boston and Messrs. Scudder, Stevens & Clark, 175 Federal 
Street, Boston, Massachusetts, the payments prescribed by 
said agreement from undistributed income of the JOHN 
DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 1948, if he 
finds that the conditions precedent to such payment have 
been fulfilled." 



The Clerk reported that it was also necessary at this time to have 
T r ^u!.r^''f^''^ contracts for investment counselling services for the Benton 
Book. Children s and Fellowes Athenaeum Funds. Following discussion and on 
motion duly made and seconded, it was 



"VOTED: 



and 
VOTED: 



that there be entered into an agreement with the State Street Bank 
and Trust Company, 225 Franklin Street. Boston. Massachusetts, for 
FH^c T"' ^°""«^lli"8 services for the BENTON BOOK and CHILDREN'S 
FUNDS for the period April 1. 1979 through March 31, 1980 in 
accordance with the terms specified in the agreement, the total 

c::ts°'($rooo'oo);"' "°' ^° ^^^^^^ ^^^^ ^^°^^^^^ ^°^^-^ -^ - 

that Philip J. McNiff, Director, and Librarian, be and hereby 
IS authorized to make from time to time, as specified in the 
agreement, for the period April 1, 1979 through March 31. 1980 
between the Trustees of the Public Library of the City of Boston 
and the State Street Bank and Trust Company, 225 Franklin Street, 
Boston, Massachusetts, the payments prescribed by said agreement 
trom undistributed income of the BENTON BOOK and CHILDREN'S FUNDS 
if he finds that the conditions precedent to such payment have * 
been fulfilled." 



Minutes of Meeting 
Corporation 
May 7, 1979 
p. 3. 



and 



"VOTED 



and 
VOTED 



that there be entered into an agreement with the State Street 
Bank and Trust Company, 225 Franklin Street, Boston, Massachu- 
setts, for investment counselling services for the FELLCWES 
ATHENAEUM FUND for the period April 1, 1979 through March 31, 
1980 in accordance with the terms specified in the agreement, 
the total fee for such services not to exceed one thousand nine 
hundred and fifty dollars and no cents ($1,950.00); 

that Philip J. McNiff, Director, and Librarian, be and hereby 
is authorized to make from time to time, as specified in the 
agreement, for the period April 1, 1979 through March 31, 1980 
between the Trustees of the Public Library of the City of Boston 
and State Street Bank and Trust Company, 225 Franklin Street, 
Boston, Massachusetts, the payments prescribed by said agreement 
from undistributed income of the FELLOWES ATHENAEUM FUND, if he 
finds that the conditions precedent to such payment have been 
fulfilled." 



The Director reported that in response to public advertising for a contract 
for furnishing and installing steel bookstacks and industrial shelving in the 
basement area of the Central Library, two bids were received. The Director 
recommended that the contract be awarded to the low bidder, Andrew Wilson Company. 
Following discussion and on motion duly made and seconded, it was 



II 



VOTED: that there be entered into with Andrew Wilson Company, 
616 Essex Street, Lawrence, Massachusetts, the lowest, 
eligible, and responsive bidder, a contract for furnishing 
and installing Steel Bookstacks and Industrial Shelving in the 
basement area of the Central Library of the Boston Public Library, 
as specified in the specifications under Group A and B, as 
advertised in the City Record on April 17, 1979, at a total 
coat not to exceed twenty-two thousand nine hundred seventy-five 
dollars and no cents ($22,975.00)." 



The Director reported that In response to public advertising for a 
contract for furnishing and installing one offset duplicator machine, six bids 
were received. He recommended that the contract be awarded to the low bidder, 
A.B. Dick Company. Following discussion and on motion duly made and seconded, 
it was 



II 



VOTED: that there be entered into with A.B. Dick Company, 130 

Third Avenue, Waltham, Massachusetts, the lowest eligible, 
responsible, and responsive bidder in the public bidding, 
a contract for furnishing and installing one Offset 
Duplicator Machine at a total cost not to exceed seven 
thousand five hundred and twenty dollars and no cents 
($7,520.00)." 



The Director pointed out that the above two contracts would be paid from 
LSCA (Library Services and Construction Act) funds. 



Minutes of Meeting 
Corporation 
May 7, 1979 
p. 4, 

The Director then reported that in response to public advertising 
for a contract for installing one front window at the Kirstein Business Branch 
Library, five bids were received. It was recommended that the contract be 
awarded to the low bidder, William H. Powell, General Contractor. Following 
discussion and on motion duly made and seconded, it was 

"VOTED: that there be entered into with William H. Powell, 

General Contractor, 32 Brandon Road, Milton, Massachusetts, 
02186, the lowest eligible, responsible, and responsive 
bidder in the public bidding, a contract for Installing 
one front window at the Kirstein Business Branch Library, 
at a total cost not to exceed six thousand four hundred 
dollars ($6,400.00)." 



The Director pointed out that the cost of the Kirstein Business Branch 
Library contract will be paid out of Trust Funds, inasmuch as the building is 
owned by the Trustees. 

The Director reported that there had been a break- in at the Kirstein 
Business Branch the previous evening, and that a coin copier was broken open, and 
some lockers were ransacked. The police had come and made_ a thorough study of 
the situation, and the Branch was reopened at 10:15 a.m. 



Dissolved at 10:20 a.m. 




n 



Clerk 




Please read, initial below 
and return to the Clerk 



/^^ 



Jfuatee" 



1 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, June 14, '979 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 9:40 a.m. 

Present: Messrs. Maher , Murray and Parker, Trustees. Also present 
were representatives of the Professional Staff Association and members of the 
public. 

The President, Mr. Maher, presiding. 

The minutes of the Annual Meeting on May 7, 1979 and of the Regular 
Meeting on May 7, 1979, as presented, were approved. 

Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On May 14, 1979: 



"VOTED: that the Collector- Treasurer be, and hereby is, authorized and 
directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action with respect to the 

GENERAL INVESTMENT ACCOUNT: 

TO REINVEST: 



Amount 



Security 



Rate Maturity Price Principal Income 



$100,000 U. S, Treasury Notes 



7.875 5/15/79 



100 $100,000 $ 7,875 



INTO: 



$100,000 U. S. Treasury Bills 



10%* 6 month 



100 $100,000 $10,000* 



*Equivalent bond yield, 

and 

VOTED: that the Secretary of Committees be and hereby is authorized and 

directed to notify the Collector-Treasurer of the foregoing vote." 



BPI Form No 1046F— 1/74 



% 

I* 



Minutes of Meeting 
Corporation 
June 14, 1979 
p. 2. 



and 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized .';.n ^ 
directed on behalf of the 'Lru^.:ees of the Public Library of tiu:. 
City of Boston to take ciie loliowing action with respect to the 
JOHN DEFERRARi INDENTURE OF TRUST 1948: 

TO REINVEST: 



Amount 



Security 



Rate 



rttu rit y Pric e Princip al Income 



$30,000 



U. S. Treasury Notes 



7.875 5/15/79 



100 $30,000 



$2, 



INTO: 



$30,000 



U. S. Treasury Bills 



10%* 



• -V, 



IOC 



$30,001 



$3,00 



♦Equivalent bond yield. 

and 

VOTED: that the Secretary of CommiCLut- -, be and hereby is auth) ..zed and 
directed to notify the Collectur-Treasurur of the foregoing vo»"r.' 



The Clerk reported receipt of a commun i t\it i on from Scudder, Stevens .S 
Clark, Investment Counsel, recommending action lo I)e taken with regard to the 
General Investment Account. Following discussion and on motion duly made and 
seconded, it was: 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized and 
directed on beh.ilt o\ the Trustee;- nf the Public Library of the 
(litv of Boston to take tlie IDI lowing action with respect to 
the (ii:N'FkAL INVKSTMENT ACCOUNT: 



Minutes of Meeting 
Corporation 

June 14, 1979 

p. 3. 



Amount 



Security 



Approx, 
Rate Price Principal Income Limit 



To Sell: 



1,920 shs. Bristol Meyers 



1.44 



1,000 shs. First Chicago Corp. 1.10 

500 shs. Bearings .80 

(Holds 2,000 shs.) 



$33 


$63,360 


$2,765 


$32 


$16 


16 , 000 


1,100 


$16 


$33 


16,500 


400 


$31 



$95,860 $4,265 



To Purchase: 



500 shs. 



Household Finance 
(Holds 2,000 shs.) 



800 shs. Alcoa 



1,200 shs. Marathon Oil 



1.45 



2.40 



1.40 



$19 

$55 
$38 



$ 9,500 $ 725 $19 



44,000 
45,600 



1,920 $57 
1,680 $39 



$99,100 $4,325 



and 
VOTED: 



that the Clerk of the Corporation is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote." 



The Director spoke about the great loss suffered by the Library of 
two long term employees, Mr. Francis X. Moloney, Assistant Director, and 
Miss Marjorie M. Gibbons, Supervisor of Branches, both of whom had made 
significant contributions to the Library. In the discussion that followed, 
it was pointed out that a small fund had already been set up in honor of 
Miss Gibbons by the Friends of the South Boston Branch Library at the time 
she left there. It was decided that these previous contributions in the 
amount of $182 be combined with new contributions totalling $475 to form 
a new fund in honor of Miss Gibbons. Following further discussion and on 
motion duly made and seconded, it was 

"VOTED: that the Board of Trustees of the Public Library of the 
City of Boston does and hereby accepts with gratitude 
monies contributed in the amount of six hundred and fifty- 
seven dollars ($657.00), the same to be used to fund the 
Marjorie M. Gibbons Book Fund , the income only to be used 
for the purchase of books for the South Boston Branch Library; 



Minutes of Meeting 
Corporation 
June 14, 1979 
p. 4. 



AND 
VOTED: 



that the sum of six hundred and fifty-seven dollars ($657.00), 
which was this day funded as the Mar.jorie M. Gibbons Book Fund , 
be invested through the GENERAL INVESTMENT ACCOUNT established' 
by vote of the Board on December 1, 1950; that for the purpose 
of enabling such investment three hundred and ninety-six units 
be, and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT, and that the three hundred and ninety-six units 
hereby added to the GENERAL INVESTMENT ACCOUNT be, and the 
same hereby are, allocated to the Marjorie M. Gibbons Book Fund 
on the basis of $1.66 per unit, which is hereby determined to 
be the present fair value per unit." 



In the same regard, the Director reported that he had a discussion 
with Kevin Moloney, Mr. Moloney's only son, and with several senior staff members 
concerning an appropriate memorial to Mr. Moloney. A suggestion had been made 
and the Director said that he thought it a good one, to establish a fund in 
honor of Frank Moloney for the purpose of holding a lecture annually on civic 
affairs. In addition, this fund might be used from time to time to purchase 
books in the areas of civic responsibility, public administration and the history 
of government. Following further discussion and on motion duly made and seconded 
it was: ' 



11 



VOTED: 



AND 
VOTED : 



that the Board of Trustees of the Public Library of the 
City of Boston does and hereby accepts with gratitude 
monies contributed in the amount of four hundred and 
thirty-five dollars ($435.00), the same to be used to fund 
the Francis X.^21olonex_Fund , the income only to be used for 
expenses in conjunction with an annual lecture in the fields 
of civic responsibility, public administration and the history 
of government, or for the purchase of books in those same 
fields; 



that the sum of four hundred a 
which was this day funded as t 
invested through the GENERAL I 
vote of the Board on December 
enabling such investment two h 
and the same hereby are, added 
ACCOUNT, and that the two hund 
added to the GENERAL INVESTMEN 
hereby are, allocated to the F 
basis of $1.66 per unit, whicli 
present fair value per unit." 



nd thirty-five dollars ($435.00), 
he Francis X. Moloney Fund be 
NVESTMENT ACCOUNT established by 
1, 1950; that for the purpose of 
undred and sixty-two units be, 

to said GENERAL INVESTMENT 
red and sixty-two units hereby 
T ACCOUNT be, and the same 
''At^ cis X. Moloney Fund on the 

is hereby determined to be the 



Minutes of Meeting 
Corporation 
June 14, 1979 
p. 5. 

The Director reported that the Friends of the Jamaica Plain Branch 
Library had requested that the Jamaica Plain Branch be named after Francis 
and Elizabeth Moloney. Msgr. Murray pointed out that only one branch library 
has been named in honor of a person, and that since that time, the Board has 
had a standing policy that branches will only be named by their City location. 
After further discussion the Board agreed that they wished to reaffirm that 
policy at this time. Mr. Maher recommended that Msgr. Murray be requested to 
write a minute in honor of Francis Moloney and also a minute in honor of 
Marjorie Gibbons. It was also agreed that copies of these minutes would be 
placed in the Jamaica Plain Branch in honor of Mr. Moloney and in the South 
Boston Branch Library in honor of Miss Gibbons. The Director noted that very 
nice tributes had been paid to both these people by the Professional Staff 
Association, which had contributed $250 to each of these funds. A notice 
of the establishment of the Francis X. Moloney Fund will be sent to all 
associations with which Mr. Moloney was involved. 

The Director reported that he and Mr. Kelly had paid a visit to the 
National Endowment for the Humanities office responsible for the Challenge Grant 
program. They reviewed the status of contributions of cash and material that 
had been submitted to NEH for certification. This first group of gifts amounted 
to $600,000 in cash and gifts of material. This is the amount of matching 
monies needed to release the first $200,000 of NEH money. $200,000 is required 
in cash and $400,000 may be either in cash or material. The Director was 
pleased to report that certification will be forthcoming for money and material 
in excess of $600,000. 

The Piston bequest will not be eligible for certification. However, 
the Piston collection, which came to the Library because of the agreement of 
the executors and the other joint legatee (the Boston Symphony Orchestra), will 
be eligible as a materials gift. 

The Director also reported that on that same day, he and Mr. Kelly had 
met with representatives at the Office of Education concerning the Research 
Library catalog program, which was one of twenty projects funded last year 
out of 100 applicants. He noted that the Library had submitted another proposal 
this year which enlarged the scope of the program. It seems reasonably 
clear that the Library will receive about 40% - i.e., $150,000 - of the 
$370,000 requested. The Director stressed the Importance of this project 
from the point of view of this Library and other libraries across the country. 

Another proposal has been submitted to the Board of Library Commissioners 
for funds to support this project, plus the purchase of a computer and software 
for the ongoing support of cataloging operations. What the Library is trying 
to do is to get ready for the expanded utilization of computer technology in 
its technical services. It is important to get these operations into first 
class order in order to continue to improve the Library's services. 



Msgr. Murray mentioned that the Library ought to have an exhibition 
to celebrate the opening of the Kennedy Library. The Director stated that he 
had been in communication with Mr. Dan Fenn and was cooperating with the Kennedy 
Library on an exhibit for the opening. 



Minutes of Meeting 
Corporation 
June 14, 1979 
p. 6. 



Msgr. Murray proposed that the Director attend the IFLA meeting 
this summer in Copenhagen. It was so voted. 



Dissolved at 10:10 a.m. 




\^^ 




Clerk Pro Tem 



Please read, initial below and return 
to the Clerk 



tu^-k^ D^khi 



Trustee 



t i' 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Tuesday, September 25, 1979 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 9:35 a.m. 

Present: Messrs. Maher, Murray, Parker and Rabb, Trustees. Also 
present was a representative of the Professional Staff Association, as 
well as members of the public. 

The President, Mr. Maher, presiding. 

The minutes of the Regular Meeting on June 14, 1979, as presented, 
were approved. 

Action taken by the Committee on Finance since the last meeting of 
the Board was approved as follows: 



On July 11, 1979: 

"VOTED: that the Director be and hereby is authorized to 
expend from the John Deferrari Indenture of Trust 
Dated December 13, 1948 an amount up to one thousand 
nine hundred and twenty-five dollars ($1,925.00) 
for roofing work done on the Service Building in 
Charlestown." 

On August 1, 1979: 



"VOTED: 



and 
VOTED : 



that effective August 1, 1979, the unit value for the 
General Investment Account be and hereby is established 
as $1.68 per unit; 



that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



and 



"VOTED: 



that thu Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the GENERAL INVESTMENT ACCOUNT: 



BPL Form No. 1046F— 1 /74 



*• Minutes of Meeting 
Corporation 
September 25, 1979 
p. 2. 



TO SELL: 



Amount 



Security 



2,500 shs. Capital Holding 



$40,000 



McDonnell Douglas 
Conv . Deb . 



TO PURHCASE: 



Rate Maturity Price Principal Income Limit 
0.92 22 $55,200 $2,300 $21 



4.75 7/1/91 



1,500 shs. Briggs & Stracton 1.46 
800 shs. Atlantic RicliLieid 2.80 



92 



26 



65 



36,800 1,710 



$91,800 $4,010 



$91,000 $4,430 



88 



$39,000 $2,190 $27 
52,000 2,240 



and 



VOTED: that the Secretary of Committees is authorized and directed to 
notify the Collecto --Treasurer of the foregoing vote." 



and "VOTED: that the Collectoi -Treasurer be, and hereby is, authorized and 

directed on behaii of the Trustees of the Public Library of the 
City of Boston to take the folluwi.ig action with respect to the 
JOHN DEFERRARI INi lNT 'RE OF TRUST L948: 



TO SELL: 



Amount Security 



Rate Maturity Price Principal Income Limit 
600 shs. Capital Holding 0.92 22 $13,000 $ 552 $21 



$10,000 McDonnell Doi ^las 

Conv. Deb. 4.75 7/1/91 



TO PURCHASE: 



400 shs. Briggs & Stratt m 1.46 



300 shs. Marathon Oi] 



1.40 



92 



26 



38 



9,200 



475 88 



$22,400 $1,027 



$10,400 $ 584 $27 



420 40 



11,400 
$21,800 $1,004 



and 
VOTED: 



that the Secretary of Committees K .au hereby is authorized 
and directed to notity thu CoIUcl, r-Treaurtr or the 
foregoing vote." 



Minutes of Meeting 
Corporation 
September 25, 1979 
p. 3. 



' The Clerk reported receipt of the statement of account for the 
John Deferrari Indenture of Trust 1947 for the period July 1, 1978 through 
June 29, 1979 from the Shawmut Bank of Boston. He also reported receipt 
of a communication from the Assistant Clerk of the Supreme Judicial Court. 
Mr. Parker then reviewed the status of the Deferrari 1947 fund and stated 
that the Supreme Judicial Court is interested in receiving from the Trustees 
an updated projection on figures with respect to accumulation. Mr. Parker 
stated that he would pursue this matter with Mrs. Osteen of Ropes & Gray. 
A discussion followed on the performance of the fund as reflected in the 
statement of account just received. 

The Director stated that it was necessary at this time for the Baord 
to authorized an expenditure of $0,400 from the Deferrari 1948 fund. He 
stated that the work on the Kirstein building was underway and 
awaiting the installation of new glass in the window. A discussion followed 
on the need for a new location for the Business Branch and the problems 
of maintaining the present Kirstein building. Following further discussion 
and on motion duly made and seconded, it was: 



II 



VOTED: that the Director be and hereby is authorized to 
expend from the lohn Deferrari Indenture of Trust 
Dated December li, 1948 im amount up to six thousand 
four hundred dollars ($6,400.00) for window work 
done at the Kirstein Business Branch Library." 



The Clerk reported the receipt of a recommendation from Scudder, 
Stevens & Clark, Investment Counsel, for action to be taken relative to 
the General Investment Account. Following discussion and on motion duly 
made and seconded, it was: 

"VOTED: that the Collector-Treasurer be, and hereby is, 

authorized anc directed on behalf of the Trustees 
of the Public Library of tht City of Boston to 
take the fallowing action with respect to the 
GENERAL INVESTMENT ACCOUNT: 

TO SELL: 

$100,000 U.S. Treasury Bills due 10/4/79 

and 

$100,000 U.S. Treasury Bills due 10/11/79 

TO PURCHASE: 



$200,000 U.S. Treasury Notes due in 2 years 

10% expected yield 



and 
VOTED: 



that the Clerk of the Corporation be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



Minutes of Meeting 
September 25, 1979 
Corporation 
p. 4. 



The Director reviewed the status of the National Endowment for the 
Humanities Challenge Grant, noting that the challenge had been met in the 
first year with over $207,000 in cash being certified and over $400,000 
in gifts in kind, matching the $200,000 which has been received from the 
National Endowment. The matching requirements for the second year of the 
program are the same, leaving $100,000 to be matched on a three-to-one 
basis in the third year. The Director said that he hoped that sufficient 
funds and gifts in kind would be available by December 1979 to fulfill the 
second and third year matching requirements. This will depend on the 
certification by the National Endowment of monies raised by the Kirstein 
Committee. He went on to speak about the growing need to find support 
for the renovation of the McKim Building, and he proposed that the Trustees 
establish a McKim Fund for the purpose of renovating the McKim Building 
and also strengthening the whole program of the Research Library. He 
proposed that a goal of $10 million be set for this fund. He suggested 
the possibility of matching monies being made available by the National 
Endowment for the Humanities and also the National Endowment for the Arts. 
There are also possibilities of funds from the Public Works program as well 
as the Community Block Grant Development Program. The possibility of City 
money being made available for this purpose will depend on many factors. 
There is currently a request under consideration by the Massachusetts 
Historical Commission for $50,000 to enable the Trustees to undertake a 
feasibility study and building program for this purpose. The Director 
noted that some work had been done on this question by Architects Design 
Group, the firm that worked with Philip Johnson on the new building. 
The Director spoke about the amount of work that would be involved in 
promoting this fund, as well as the cost. He proposed that the Trustees 
vote to establish a McKim Fund and that it be funded with $5,000 from an un- 
restricted Trust Fund for immejiaie ongoing expenses incurred in the development 
of this fund. Following discussiuii and on motion duly made- and seconded, it was 

"VOTED: that a McKim Fund be established, th^ income ur principal 

therefrom to be used for expenses incurred in the program for 
renovating and refurbishing the McKim Building and/or 
' strengthening the special collections of the Research Library; 

and, furthermore, be it voted that in order to fund this 
McKim Fund , a sum of five thousand dollars ($5',000.00) shall 
be drawn from the Humanities Endowment Fund, the same to be 
invested in the GENERAL INVESTMENT ACCOUNT; 



and that for the purpose of enabling such investment, two 
thousand nine hundred and seventy-six units be, and hereby are, 
added to said GENERAL INVESTMENT ACCOUNT: and that the two thousand 
nine hundred and seventy-six units hereby added to the GENERAL 
INVESTMENT ACCOUNT be, and the same hereby are, allocated to 
the McKim Fund on the basis of $1.68 per unit, which is hereby 
determined to be the present fair value per unit. 



II 



Minutes of Meeting 
Corporation 
September 25, 1979 
p. 5. 



h.o K ^^^ °^^^^^°^ then spoke about the bibliographic control program that 
has been underway in the Library for the past five years. He noted that in 

sllToort" ll'\"l^ ""'"'r '' ^^-^t-- — ^-^ - grant in the amount of 
?238 000 to the Library for work on the Research Library Catalog. The Office 
of Education has also awarded another grant of $150,000 for completion of 
this project. This program has been expanded beyond its original scope in 
order to accomodate the change-over by the Library of Congress and the 
library community to a revised version of the Anglo-American Cataloging Rules. 
The bibliographic control program has been developed with a view toward 
placing a dedicated computer system at the core of the Library's 
bibliographic control system. Recently, the Board of Library Commissioners 
informed the Library of its decision to fund a proposal submitted by the 

The"irst%250 OoHf H^''' ^''' ^^^^^ '^^ bibliographic control program. 
Ihe first $250,000 of this two-year grant is specified for the purpose 
of acquiring a computer from the Digital Equipment Corporation. This 

0^25^000% flu ""'''k'" '^" ^''^"^^ "^ ^^^ ^^^'^ ^' - corporate grant 
1 III I ""^ '^^ purchase of this same computer. The Director proposed 

that the Trustees authorize the use of money from the Deferrari 1948 Fund 
to cover the balance of the cost of purchasing this computer and making the 
necessary alterations to the air conditioning system. Following discussion and 
on motion duly made and seconded, it was- Qiscussion and 



"VOTED 



that a sum of money, not to exceed one hundred thousand 
dollars ($100,000.00) shall be used from the John Defer rari 

Indenture of Trust Dated December 13, 1948 to cover the 

balance of cost involved in acquiring a computer system 
to be dedicated to the Library's bibliographic control 
needs, as well as the cost of making necessary alterations 
to the air conditioning system in Llie computer room." 



The Director proposed that the monies raised by the Kirstein 
Committee, amounting to approximately $185,000, be used to establish an 
endowment for the development of services to the business community. He 
stated that he intended to speak to Mr. Thomas B. Adams, Chairman of the 
Committee, about this concept. He felt that it would be the most constructive 
way to use these funds. 

The Director reported that the Children's Books International 
program had gotten off to a very fine start and that the symposia held during 
the first two days of the program had been very successful. He pointed out 
that this year's program had been cosponsored by the Boston Globe. Following 
discussion and on motion duly made and seconded it was: 

"VOTED: that the Director be instructed to write to the 
administration of the Boston Globe thanking them 
for their participation and generous support of 
this year's Children's Books International program 
at the Boston Public Library." 



The Director reported that he had agreed to house temporarily 
in the Rare Book Room the rare book collection of the Massachusetts Horticultural 
Society. He said that the amdinistration will continue discussions with the 
administration of the MHS with respect to the future of that rare book collection. 



Minutes of Meeting 
Corporation 
September 25, 1979 
p. 6. 



The Associates Center has been relocated in the old sales 
area in the McKim Building. The Associates are now involved in implementation 
of a three-part program: 1) tours of the Library; 2) manning of the Sales 
Desk; 3) preliminary organization of gift materials. The Associates Office 
is being operated in close liaison with the Director's Office 

The Director spoke briefly about the forthcoming meeting of 
the Goethe Society in the Library and the Sacco Vanzetti Conference, which 
is scheduled for October 26 and 27. This conference, which will involved 
named scholars f round around the country and overseas, is being held in 
tribute to Aldino Felicani, treasurer of the Sacco Vanzetti Committee, whose 
collection has been turned over to the Library. 

Dissolved at 10:35 a.m. 





Clerk 



Please read, initial below and 
and return to the Clerk 



yj^ P i2m 



4m^ 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, October 25, 1979 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 9:30 a.m. 

Present: Messrs. Maher, Murray, Parker and Rabb , Trustees. Also 
present were members of the public. 

The President, Mr. Maher, presiding. 

The minutes of the Regular Meeting on September 25, 1979, as presented, 
were approved. 

Action taken by the Committee on Finance since the last meeting of 
the Board was approved as follows: 



On 16 October 1979: 

"VOTED: that the Collector-Treasurer 1 c- , and hereby is, 

authorized and i irected on belialf of the Trustees of 
the Public Library of the City ot Boston to take the 
following action with lespuct to the GENERA! INVESTMENT 
ACCOUKi: 



^ 



V 



V 



Amount 



Description 



Rate Price t -rincijpa ! Income Limit 



TO SELL: 



1,000 shs. Dart Industries 

1,800 shs. Times Mirror 

2,500 shs. Oklahoma Gas & Electric 



TO PURCHASE: 



$1.80 $47 



1.20 



1.60 



35 



16 



$47,000 


$1,800 


$45 


63,000 


2,160 


33 


40,000 


4,000 


15 


$150,000 


S7.960 





800 shs. Xerox 



700 shs. Dow Chemical 



500 shs. E. I. duPont 



1,200 shs. American Natural Resources 



and 
VOTED: 



2.40 


$63 


$52,000 


$1,680 


$67 


1.60 


33 


23,100 


1,120 


35 


2.75 


44 


22,000 


1,375 


46 


3.20 


44 


52,800 


3,840 


46 



$149,900 



$8,015 



that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector-i reasurcr 
of the foregoing vote." 



BPL Form No. 1046F— 1 /74 



Minutes of Meeting 
Corporation 
October 25, 1979 
p. 2. 



and 



Asount 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the JOHN DEFERRARI INDENTURE OF TRUST 1948: 



Description 



Rate Price Principal Income Limit 



TO SELL: 



300 shs. 
600 shs. 



Times-Mirror 



Oklahoma Gas & Electric 



$1.20 $35 



1.60 



16 



$17,500 

9,600 

$27,100 



$ 600 



960 



$1,560 



$33 



15 



TO PURCHASE: 



200 shs. 
150 shs. 
300 shs. 



Dow Chemical 



E, I. duPont 



American Natural Resources 



1.60 


33 


$ 6,600 


$ 320 


35 


2.75 


44 


6,600 


413 


46 


3.20 


44 


13,200 


960 


46 



$26,400 



$1,693 



and 
VOTED: 



that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



The Clerk reported receipt of the Summary of Account for the 
John Deferrari Trust 1947 for the period June 29, 1979 to September 28, 1979 
from the Shawmut Bank of Boston. 

The Clerk also reported receipt Statements of Account for the 
Benton Book Fund , the Benton Children's Fund and the Fellowes Athenaeum Fund 
as of September 28, 1979 from the State Street Bank and Trust Company. 



Minutes of Meeting 
Corporation 
October 25, 1979 
p. 3. 



The Trustees discussed the history of the John Deferrari Trust 1947 
and the performance of the National Shawmut Bank. Mr. Kelly reported that he 
had had a telephone call from Mrs. Osteen of Ropes & Gray the previous day, and 
she reported that she had had a meeting with Mr. Keough, counsel for the National 
Shawmut Bank. Mr. Keough told her that Judge Quirico was very upset with the 
idea of violating the terms of the original indenture of trust, and Mr. Keough 
Indicated that another approach to resolving the problem had been proposed. 
This proposal is that all of the principal of the trust be invested in bonds 
that would pay 10 per cent or more, and on that basis, the fund would reach 
$2 million within six years. Mrs. Osteen is waiting to hear back from Mr. Keough 
as to whether or not the Shawmut Bank is willing to go along with this proposal. 
She will call for a meeting with the Trustees and Mr. Keough sometime in the 
near future to pursue this idea. 

Mr. Kelly said that he had mentioned to Mrs. Osteen another idea 
that had been discussed by the Library Trustees that would merge the Deferrari 
1948 with the Deferrari 1947, a move that would almost immediately create a fund 
in excess of $2 million. A discussion followed on this matter, and the Trustees 
agreed that the next step should be a meeting with the lawyers on both sides. 

At 9:55 a.m., the President proposed that the Board go into Executive 
Session to deal with some personnel matters. It was so voted. 

At 10:55 a.m., the meeting of the Corporation resumed. 

The Director reported that a request had been submitted to the 
National Endowment for the Humanities for a Cliairman's Grant in the amount of 
$9,200 to cover costs incurred in the Sacco-Vanzetti symposium scheduled for 
October 26 and 27, 1979. A grant in the amount of $8897 has been received. 
The Director emphasized the importance of this grant, regardless of the amount 
of money involved. He stated that, once again, this reflected the recognition 
that this Library has received from the National Endowment for the Humanities, 
as well as the important educational role the Library plays in the community. 



It was: 



Following further discussion and on motion duly made and seconded, 



"VOTED: that a grant in the amount of eight thousand eight hundred 
and ninety-seven dollars ($8897.00) given by the National 
Endowment for tlie Humanities to the Trustees of the I'ubllc 
Library of the City of Boston (a Corporation under Chapter 
114 of the Acts of 1878) be and hereby is gratefully 
accepted, the same to be invested in the Boston Public 
Library Programs Fund, the principal and interest to be 

, used to cover costs incurred in conjunction with the 

Sacco-Vanzetti symposium held at the Library on October 26 
and 27, 1979." 



A meeting was held at the home of Mr. Steven Fassett with Ms. Doriot 
Dwyer, the leading flutist of the Boston Symphony Orchestra, Mr. McNiff and Mr. Kelly 
This meeting was held to discuss a number of ideas for a concert in memory of 
Walter Piston and to mark the bequest that Walter Piston had made of the Trustee's 
of the Boston Public Library and to the Boston Symphony Orchestra. Ms. Dwyer is 
going to follow up on a number of ideas in the hope of organizing a concert In 
November or in the early Spring of 1980.^ 



Minutes of Meeting 
Corporation 
October 25, 1979 
p. 4. 




There was discussion on the importance of publicity oarticularlv 
radio and television, with respect to the Library's role vis-alyL children^ 

The Director then gave a summary report on the first year's actlviMPQ 
under a grant fron, the Office of Education Title II C Program for Strengthen n^ 

arst vLr r^K^- "' '^'' '"" ''" "^^^^y '^^^ ">-' 'he goals set for the 
first year of this program and he noted that partial funding for the remainder 
of the project has been received from the Office of Education. This project 
was expanded in order to take advantage of the delay by the UbrarJ of Coneress 
in adopting new Anglo American Cataloging Rules. The Director expressed optimism 
that this very significant program will be completed in a timely fashion. 

Ph. K <: ^''' ^^^" reported that he had been approached by the Greater Boston 

He ^aid rh ^T"" "''' "'""' '° '""^ Library's membership in that organizItL 

KirsteJn JusinLrR ""k "'"'t'' '° ''^ """^^'^ J°^"^"S' ^^ — Pl«. ?he 
Kirstein Business Branch might get some support as a result of this and it 

furhter dls'c' "?"'"'!'" investment. The annual dues are $200. F^I^g 
furhter discussion and on motion duly made and seconded, it was voted thaf 

lie llZlTrVoL cl'^^'l''' '^'"-^^ °' "^^ "'y °' «-'- "-o- a member of 
«nH M^ ^^1 ! "u ^l"""" °^ Commerce. Mr. Maher recommended that Mr. McNiff 
and Mr. Kelly be the designated representatives. ncwirt 

Dissolved at 11:10 a.m. 




'V 



Please read, 
to the Clerk 




erk 



initial and return 




Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, November 30, 1979 



A meeting of the Trustees as a Corporation was held in th 
Trustees Room at 3:10 p.m. 



ees . 



Present: Messrs. Maher, Rabb, Parks and Snyder, Trustcze:. 
Also present were representatives of the Staff Association and some 
members of the public. 

The President, Mr. Maher, presiding. 



The minutes of the Regular Meeting on October 25 1979 
presented were approved. * * 

Action taken by the Committee on Finance since the last 
meeting of the Board was approved as follows: 

On October 25, 19 79 



as 



"Voted 



Amount 



that the C tj 1 1 e t t o r -I r ea s ure r be, and hereby is, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action with respect to tne 
JOHN IJKFKKRARI I N I) i r, i l' 1- F uF TRUST 1948: 

Description 



Rate Price Principal t 



ncome 



TO PURCHASE: 



$30,000 U.S Treasury Bills 1 i . OK $94 $28,200 $3,900 

90-day 



and 
VOTED: 



S 



that llti 

author 

-Treasurer 



i-rrtt.ir.' (.t Committees by and hereby is 
authorized and dirtited to notify the Collector 

the loreguing vote." 



) r 



and 



"Voted: 



that the C u 11 c t i ., r - I r c a s u re r be, and hereby is, 
authorized and directed on behslf of fhe Trustees 
of the Public Library of the City of Boston to 
take the following action with respect to the 
GENERAL INVLSTMLNF ACCOUNT: 



TO PURCHASE: 



$100,000 U.S. Treasury Hills li.UOE $94 $94,000 $13,000 

90-day 



and 
VOTED: 



BPL Form No in46F— 1 '74 



that tlie Sec retarv of Committees by and hereby is 
authorized and directed to notify the Collector 
-Treasurer of the foregoing vote." 



I 



Minutes of Meeting 
Corporation 



The Clerk reported that communication had been received 
from Scudder, Stevens and Clark recommending certain action with 
respect to the John Deferrari Trust 1948. On motion duly made 
and seconded it was. 



ti 



Voted 



that the Collector-Treasurer be, and hereby is 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to 
take the following action with respect to the 
JOHN DEFERRARI INDENTURE OF TRUST 19A8: 



TO TRANSFER 



Amount 



Desc rip t ion 



Rate 



Price Principal Income 



$39,000 



Cash in Savings 
Accoun t 



5.25% 



$39,000 



$2,0427 



INTO 



$39,000 



Scudder Managed 
Reserve s 



11.92% 



10 



$39,000 



$4,648 



and 
VOTED 



that the Secretary of Committees by and hereby is 
authorized and directed to notify the Collector 
-Treasurer of the foregoing vote." 



The Clerk stated that the Bromsen Lecture Fund and the 
Bromsen Latin American Fund are currently invested in the General 
Investment Account . The Clerk reported that Mr. Bromsen has ex- 
pressed reservations about giving any additional money to the Library 
as long as it is going to be invested in the General Investment Account 
earning approximately 6% interest. He has expressed a desire to see 
these funds invested in United States Treasury Bills or Notes^ which 
would enable the fund to achieve a much greater interest rate. 



, Mr. McNiff stated that this could be very important to the 
Boston Public Library since Mr. Bromsen is a potential major donor 





1. 



Minutes of Meeting 

Corporation 

P. 3 



it was , 



Following discussion and on motion duly made and seconded 



"VOTED: 



that the principal and income of the Bromsen 
Lecture and the Bromsen Latin American Funds 
now invested in the GENERAL INVESTMENT ACCOUNT 
be transferred into a separate segregated account, 
the total assets of which accounts shall be in- 
vested in United States Treasury Bills or Short 
Term Notes, the same to be rolled over as necessary 
upon the advice of Investment Counsel; and further- 
more, be it understood, that the income for these 
funds shall continue to be used as stipulated in 
the votes establishing these aforementioned funds. 



II 



The Director reported that completion of repairs to the 
Kirstein Library Building was delayed pending receipt of special 
glass. He went on to report that the glass has now been delivered 
and it has been cut incorrectly so that there will be further delay 
in getting this job completed. 

The Director summarized achievements of the Research Library 
Catalog Project during its first year. It is expected that this 
project will be completed and the catalog ready for filming by 
January 1981. The Director emphasized the importance of this 
project for the Boston Public Library and for other libraries 
around the country. 

The Director reported that several grant requests have been 
submitted for funds that would permit the beginning of studies for 
the refurbishing of the McKim Building. 

Dissolved at 3:30 p.m. 



Clerk 



Please read, initial and return 
to the Clerk 



tR£_ 



Trustee 



»« 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, December 20, 1979 



A meeting of the Trustees as a Corporation was held in the 
Trustees Room at 9:35 a.m. 

Present: Messrs. Maher, Parks and Snyder, Trustees. Also 
present was one representative from the Professional Staff Association. 

The President, Mr. Maher, presiding. 

The minutes of the Regular Meeting on November 30, 1979, as 
presented were approved. 

The Clerk reported that he had had a telephone conversation 
with Mrs. Osteen of Ropes and Gray regarding litigation on John Deferrari 
Indenture of Trust, 1947 . Mrs. Osteen expressed the need for direction as 
to what the next step should be. Mr. Keough, ccinsel for Shawmut Bank is 
not prepared to accept the suggestion of Judge Ouirico as to an alternative 
investment policy. Following discussion it was agreed that the Trustees 
would meet with Ropes and Gray representatives on January 4, 1980 at 9:30a.m. 

The Clerk stated that it would be desirable to transfer back to 
the Trustees, the balance remaining in the Permanent Charities Consortium 
Fund. Following discussion and on motion duly made and seconded it was. 



"VOTED: that the balance of funds residing in the 
PERM/\NENT CHARITIES CONSOiM lUM FUND be 
returned to the Trustees of the Public 
Library of the City of Boston to be used 
for program purposes." 



Dissolved at 9:50 a.m. 





erk 



Please read, initial and 
return to the Clerk 



iklt 



Trustee 



BPl Porrri No in4f=;F — 1/74 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, January 17, 1980 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 9:35 a.m. 

Present: Messrs. Maher, Parks, Snyder, Trustees. Also present 
Mayor White and a member of the public 

The President, Mr. Maher, presiding. 

The minutes of the regular meeting of the Corporation, December 20, 
1979, were approved as submitted. 



Action taken by the Committee on Finance since the last meeting of 
the Corporation was approved as follows: 



II 



VOTED: 



On December 24, 19 79 

that the Collector-Treasurer be, and hereby is, authorized and 
directed on behalf of the Trustees of the Public Library of 
the City of Boston to take the following action with respect 
to the John Deferrari Indenture of Trust 1948: 



Amount 



Security 



TO SELL 



Approx. 
Rate Price Principal 



Income 



450 shares Armco Steel 



100 shares 



Santa Fe Industries 
(Holds 400 shs.) 

Plus: 



1.50 



2.60 



$25 



$53 



$11,250 
5 , 300 



$16,550 



$ 675 



260 



$ 935 



$32,000 



Scudder Managed 
Reserves 

TO PURCHASE: 



11. 7E 



$10 



32,000 
$48,550 



3,744 
$4,679 



$50,000 



U.S. Treasury Bills 
90-days 



*Annualized rate 



and 



12. 9E 



$97 



$48,500 



$5,450* 



VOTED: that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote." 



BPL Form No 1046F— 1/74 



Minutes of Meeting 
Corporation 
Page Two 



and 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized and 
directed on behalf of the Trustees of the Public Library of 
the City of Boston to take the following action with respect 
to the General Investment Account: 



Amount 



Security 



Approx. 
Rate Price Principal 



Income Limit 



300 shs. 



$150,000 



and 



TO SELL 



2,250 shs. Armco Steel 
2,000 shs. Gulf Oil 



Santa Fe Industries 
(Holds 1,562 shs.) 

TO PURCHASE: 

U.S. Treasury Bills 
90-days 



1.50 


$25 


$ 56,?50 


$ 3,375 


23 


2.25 


$36 


72,000 


4,500 


33 


2.60 


$53 


15,900 


840 


51 



12.90E 



$144,150 



$145,500 



$8,715 



$19,350 



VOTED: that the Secretary of Committees be and hereby is authorized and 

directed to notify the Collector-Treasurer of the foregoing vote." 

The Clerk distributed quarterly Summaries of Account for the John 
Deferrari Indenture of Trust, 1947 from the National Shawmut Bank and for the 
Benton Book Fund, Benton Children's Fund, and Fellowes Athenaeum Fund from the 
State Street Bank. 

The President reviewed a meeting that had been held at the National 
Shawmut Bank on January 4, 1980. Present at that meeting were Mr. Maher, Mr. 
Snyder, Mr. McNiff and Mr. Kelly, and for the Shawmut Bank Mr. Carter, Mr. 
Sanderson, Mr. Hathaway and Mr. Rissland. The Shawmut Bank is not interested 
in resigning as Trustee and is not willing to agree to a proposal made earlier 
that the trust be invested in U.S. Treasuries, a move that would bring the trust 
principle to two million dollars within 6 years. It was pointed out that the 
principle now stands at 1.2 million despite the fact that income in excess of 
$500,000 (not compounded) has been reinvested in the principle since 1969 when 
principle was 1 million. Shawmut officials seemed satisfied that the performance 
of the trust was in line with major national measures of performance. They did 
allow that they might favor changing the ratio of stocks and bonds to 50/50. 

In the discussion that followed, the Board agreed that the quality of 
the stocks in the Trust portfolio at present is very good. In conclusion, the 
Board decided that the present litigation should be pursued as long as the costs 
are reasonable. 



Minutes of Meeting 
Corporation 
Page Three 



The Director reported that a gift in the amount of $5,000 had been 
received from Mr. Maury Bromsen as an addition to the Bromsen Fund for 
Humanistic Bibliography. Following discussion and on motion duly made and 
seconded, the Board voted to accept this gift with thanks. 



Dissolved at 10:05 a.m. 



Clerk 



^ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, February 28, 1980 



A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 9:35 a.m. 

Present: Messrs. Maher, Parks, Snyder, Rabb, Trustees. Mayor White. 
Also present members of the public. 

The President, Mr. Maher, presiding. 

The minutes of the regular meeting of the Corporation, January 17, 1980 
were approved as presented. 

Action taken by the Committee on Finance since the last meeting of the 
Corporation was approved as follows: 

On January 17, 19 80: Unit Value Vote: 

"VOTED: that effective January 1, 1980, the unit value 

for the General Investment Account be, and hereby 
is, established as $1.63 per unit; 



and 



VOTED: that the Clerk of the Corporation be and hereby 

is authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



On January 17, 1980: Benton Book Fund: 

"VOTED: that Philip J. McNiff, Director, and Librarian of the 
Public Library of the City of Boston be, and hereby 
is, authorized and directed to cause to be distributed 
and paid tc the Rector of Trinity Church, to be held 
by said Rector pursuant to the provisions of the 12th 
Clause of the Will of Josiah H. Benton, as defined by 
the Agreement of Compromise, dated January 15, 19 35 
and made in connection with the administration of the 
trust created by said Clause, four-tenths of the income 
of the Benton Book Fund for the period from January 1, 
1979 to December 31, 1979, inclusive, now held in the 
custody of the Collector-Treasurer of the City of Boston, 
and to cause to be distributed and paid to the Trustees 
of the Public Library of the City of Boston the remaining 
six-tenths of said income for said period to be applied 
to the purchases provided in said Agreementof Compromise." 



BPL Form No 1046F— 1/74 



Minutes of Meeting 
Corporation 
Page Two 



On January 17, 1980: Benton Children's Fund 



"VOTED: that Philip J. McNiff, Director and Librarian of the 
Public Library of the City of Boston be, and hereby 
is, authorized and directed to cause to be paid to 
the Rector of Trinity Church income for the year 
ending December 31, 1979 on the Children's Fund, 
now held in the custody of the Collector-Treasurer 
of the City of Boston pursuant to the provisions of 
the 11th Clause of the Will of Josiah H. Benton, as 
required by the 12th Clause of said Will. 

On January 17, 1980: General Investment Account: 



II 



"VOTED: that Philip J. McNiff, Director and Librarian 
of the Public Library of the City of Boston, 
be and hereby Is, authorized and directed to 
cause to be distributed and paid to the 
Trustees of the Public Library of the City of 
Boston the income of the General Investment 
Account for the period of January 1, 1979 to 
December 31, 1979." 



On January 17, 1980: General Investment Account: 



"VOTED: 



that the Collector-Treasurer be, and hereby is, 
authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to take 
the following action with respect to the General 
Investment Account: 



Amount 



Description 



TO SELL 



Rate Price Principal Income Limit 



900 Shs. 



Avon Products $2.80 

(No indentif ication necessary) 

TO PURCHASE 



$ 39 



$ 35,100 



$ 2.250 



$37 



1,000 



Emerson Electric 



$1.60 S 35 



With proceeds from the MATURING: 



$100,000 U.S. Treasury Bills 
2/14/80 

TO PURCHASE 

$100,000 U.S. Treasury Bills 
5/15/80 



12.80 $100 
Est. 



$35,000 



$100,000 



11.70 $ 97 $ 97.000 
Est. 



$ 1,600 



$37 



312,462* 



Sll.700* 



^Annualized 



Minutes of Meeting 
Corporation 
Page Three 



and 



VOTED: that the secretary of Committees be and hereby Is 
authorized and directed to notify the CoLlector- 
Treasurer of the foregoing vote." 



On January 17, 1980: John Deferrari Indenture of Trust 1948: 

"VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to take 
the following action with respect to the General 
Investment Account: 



Amount 



Description 



Rate Price Principal Income Limit 



TO SELL 



900 Shs. Avon Products $2.80 $ 39 

(No identification necessary) 



$ 35,100 S 2,250 



$37 



TO PURCHASE 



1,000 



Emerson Electric 



SI. 60 $ 35 



With proceeds from the >L\TURING: 



$100,000 U.S. Treasury Bills 
2/14/80 



12.80'i $100 
Est. 



$ 35,000 - 1,^00 



5100,000 S12,462''' 



S37 



TO PURCHASE 



$100,000 U.S. Treasury Bills 
5/15/80 



LI. 70% $ 97 

Esy. 



$ 9 7.000 m,700* 



♦Annualized 



aad 



VOTED: that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



Minutes of Meeting 
Corporation 
Page Four 

The Clerk reported that distribution of the Income for the General In- 
vestment Account for calendar 1979 has recently been made by the Collector- 
Treasurer. The total amount of income earned this year by this account was 
$200,379.38. This compared with last year's income of $176,056.22. Of the 
total amount distributed $22,494.27 represented the income for 1979 earned by 
funds whose votes stipulated that the income should be reinvested in principal. 
Following discussion and on a motion duly made and seconded, it was 

"VOTED: that the sum of $22,494.27 representing the income for 1979 

earned by funds in the General Investment Account as follows: 



Joan of Arc Fund $ 

Boston Public Library Staff Century Fund 

Centennial Fund 

John Deferrari Fund 

Lee M. Friedman Fund 

Lee M. Friedman Memorial Fund 

L. M. Friedman-Books for Rare Books Departmen 

Dr. Samuel Abbott Green Memorial Fund 

Arthur W. Heintzelman Memorial Fund 

G. K. Hall Associates Fund 

Shakespeare-Emerson Fund 

Helen 0. Storrow Fund 

The Wedgewood Club 25th Anniversary Fund 

Stow Wengenroth Fund 



1,023.80 

1.516.11 

34.84 

2,719.51 

6,843.01 

29.17 

t 269.39 

7,672.07 

328.01 

143.37 

47.91 

1,708.77 

66.22 

92.09 



be reinvested in these funds as required by ciieir authorizing 
votes; 



and 



Y.0TED: that the sum of $22,494.27 which was this dav luded to the 
below mentioned funds be invested in units in the ieneril 
Investment Account according to the following allocations: 



Joan of Arc Fund 

Boston Public Library Staff Century Fund 

'Centennial Fund 

John Deferrari Fund 

Lee M. Friedman Fund 

Lee M. Friedman Memorial Fund 



628 units 
9 30 

16684 
4198 
18 



L. M. Friedman-Books for Rare Books Department 16 5 



Dr. Samuel Abbott Green Memorial Fund 

Arthur W. Heintzelman Memorial Fund 

G. K. Hall Associates Fund 

Shakespeare-Emerson Fund 

Helen 0. Storrow Fund 

The Wedgewood Club 25th Anniversary Fund 

Stow Wengenroth Fund 



4707 
201 
88 
29»i 

1048-4 

404 
564 



on the basis of $1.63 per unit, which is hereby determined 
to be the present fair market value per unit." 



Minutes of Meeting 
Corporation 
Page Five 



Recommendations were received from Scudder, Stevens & Clark for action 
with respect to the John Deferrari Indenture of Trust 1948 and with respect to 
the General Investment Account. Following discussion and on a motion duly made 
and seconded, it was 

"VOTED: that the Collector-Treasurer be, and hereby is authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the John Deferrari Indenture of Trust 1948: 









Approx. 


Amount 


Security 
TO SELL: 


Rate 


Price 


30,000 


Chemical Bank 
8/1/93 Conv. 


5% 


$59.00 


30,000 


U.S. Steel Corp. 
7/1/01 Conv. 


5.75% 


55.00 


200 sh. 


CBS Inc. 


$2.80 


52.00 


300 sh. 


General Motors 


$5.45 


50.00 


400 sh. 


Bearings 
and 


.92 


27.00 




VOTED: that the 


Secretar\ 


r of Commi 



Principal 



Income 



Limit 



17,700 


$1,500 


$56 


16 , 500 


1,725 


52 


10 , 400 


516 


49 


17,000 


1,635 


48 


10,800 


368 


25 



and directed to notify the Collector-Treasurer of the fore- 
going vote." 



"VOTED: that the Collector-Treasurer be, and hereby is authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the General Investment Account: 



Amount Security Rate 
TO SELL: 

100,000 Chemical Bank 5% 
8/1/93 Conv. 

100,000 U.S. Steel Corp. 5.7% 
7/1/01 Conv. 



Approx. 
Price 



$59.00 



55.00 



Principal 



$59,000 
55,000 



Income 



$5,000 
5,750 



Limit 



$56 
52 



Minutes of Meeting 
Corporation 
Page Six 



Amount Security 



TO PURCHASE: 



Rate 



Approx< 
Price 



Principal 



Income 



Limit 



75,000 High Quality Dis- 
count Industrial 
Bond 



8.75* 



$72.00 



$54,000 



$6,562 



75,000 High Quality Dis- 
count Industrial 
Bond 



8.75* 



72.00 



54,000 



6,562 



♦Approximate 



and 



VOTE: that the Secretary of Committees be, and hereby is authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote." 



Copies of a letter from Mrs. Carolyn Osteen of Ropes & Gray with respect 
to the John Deferrari Indenture of Trust 1947 had been mailed to the members of the 
Board prior to the meeting. Since receipt of that letter the Clerk, reported that 
a letter had been received from the Shawmut Bank in which they stated they had 
decided to change investment policy with respect to this portfolio in order to 
invest 50% of the portfolio in bonds. Mrs. Osteen, in her letter, had proposed 
that a meeting be arranged with Justice Quirico, Mr. Kehoe representing the 
Shawmut and a representative of the Attorney General's office to discuss the 
pending proceedings and a proposed settlement. The proposed settlement would 
compel the Shawmut Bank to invest the total portfolio in medium or short-term U.S. 
Treasuries in order to guarantee that the Fund would reach $2,000,000 within a 
period of five to six years. Following discussion the Board agreed to hold off 
on any action until they can see how Shawmut has invested the portfolio under Its 
revised policy. 

The Director reported that the Library has just submitted a proposal 
for a three-year project under Title II-C of the Higher Education Act. The 
Director noted that this Library was the only public library to get funding under 
this program during its first two years. That funding enabled the Library to 
undertake the editing .and photoduplication of the Research Library Catalog that 
is currently underway. The new project is aimed at establishing a program for 
the preservation of research library materials. This would enable the Library to 
acquire equipment for a complete preservation laboratory and it would also cover 
the cost of staffing and staff development during this initial three-year period. 
This project would not solve the library preservation problems but it would allow 
the Library to initiate a program to begin to deal systematically on a continual 
basis with this growing problem area. 



Minutes of Meeting 
Corporation 
Page Seven 



The Library has recently received a request from Mr. Robert Haydon, a 
private educator, who is currently also a member of the Board of Library Commis- 
sioners. Mr. Haydon has requested the cooperation and support of the Library for 
a proposal he has submitted to the Office of Education under the Ethnic Studies 
Program. Under this project a number of programs would be developed for the 
purpose of analyzing the impact of ethnic literature on several ethnic groups 
within the Boston community. Many of the public programs would take place in 
various branch libraries within the city. Following discussion, the Board voted 
to endorse Mr. Haydon 's proposal and to cooperate with him in the development 
and implementation of the program. 

The Director reported that the Gillette Company had recently agreed 
to contribute $3,000 to the Library for the purpose of enabling the Library to 
Install a new screen in the Lecture Hall. This gift was received through the 
auspices of Mr. Milton Glass, Vice President and Treasurer of the Gillette 
Company. 

The Boston Authors Club has decided to phase itself out of existence 
because of dwindling membership and the Club officers are proposing to turn 
their assets over to the Library — the income to be used for support of an annual 
lecture in the field of writing. The total assets amount to about $10,000 and 
this would be added to the Boston Authors Fund which is already established in 
the Library with a current principal of about $2,700. 

For several years now the Library has received a number of gifts 
from Mr. Jerome Grossman and another collection has recently been added to the 
already extensive Grossman Papers. This new material documents the activities of 
the Council for a Livable World, a national organization founded in 1962 to 
combat the threat of nuclear war. 

Meetings with representatives of the Shriver Center have resulted in a 
gift of $5,000 toward the cost of acquiring multiple sets of books dealing with 
people with learning disabilities. These books will be located in the Central 
Library as well as in the district libraries at Brighton, Dudley and Codman. The 
Library has developed an annotated book list describing these materials for dis- 
tribution throughout the library system. The purpose of this is to enable people 
throughout the community to learn about, and better understand, the problems of 
people with learning disabilities so that these people can be better understood 
and brought more into the mainstream of everyday life. In conjunction with this 
program a talk will be held at the end of March In the Central Library. 

The Director also reported on several other gifts including a holograph 
manuscript from Mr. Herman Cohn in honor of Miss Dorothy Abbe, Honorary Curator of 
t'he Dwlgglns Collection; the acquisition of correspondence, manuscripts, etc. 
representing the accumulated files of the recently defunct Franco-American news- 
paper, Le Travallleur, and a collection of publications from the Oriole Press 



Minutes of Meeting 
Corporation 
Page Eight 



with an appraised value of $13,500. donated to the Library by the Director him- 
self. In the ensuing discussion on these gifts, Mr. Parks stated that it would 
be desirable to have a background paper on the people who are giving gifts like 
this to the Library. 

The meeting ended at 10:05 a.m. 





Clerk 




ead, initial and return 
erk 



Trustee 



'>#^ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, March 28, 1980 



.t 10:50 a.m!^''"^ °^ '^^ Trustees as a Corporation was held in the Trustees Room 



represen 
of the pub 



Present: Messrs. Maher. Rabb and Snyder. Trustees. Also present were 
tatives from the Professional Staff Association and AFSCME and another member 



The President, Mr. Maher, presiding. 



/ 



y 



The minutes of the regular meeting of the Corporation, February 28 1980 
were approved as presented. ^ * 



se 



conded.^it^was^'^'''''^ ""^ Scudder. Stevens & Clark and on motion duly made and 



"VOTED: 




Amount Description 



Rate 



Mat urity Price Prlnctpal Income 



With funds raised by 
the MATURING: 



$35,000 U. S. Treasury Bill 13.50%E 4/3/80 



$100 $35,000 $4,725* 



and the SALE of: 



$15,000 Scudder Managed Reserves 14.50%E 



$10 



15,000 



cso non 



2,175 * 



<h 4ft'H 



TO PURCHASE 



$50,000 U. S. Treasury Bill 16.30%E 7/3/80 



$96 $48,000 



$8,150* 



^Annualized Rate 



and 



VOTED: that the Secretary of Committee be, and hereby is authorized and 
directed to notify the Collector-Treasurer of the foregoing vote. 



tt 



BPL Form No 1046F— 1 /74 



Minutes of Meeting 
Corporation 
Page Two 



r.„».»i T ^« Clerk reported that In the past undistributed Income earned by the 

National Zkf hh"""^ '"" '""" '"''^ '" '""^ P°°l^'' ^^^^"8= account in the First 
National Bank. Scudder, Stevens & Clark has now recommended that this income be 

routinely Invested in Scudder Managed Reserves and held there until the distribution 
sIc^^deTirwaT"^' "''''• '"'^""'"^ '^^""^^^°" --^ °" ^ -"- dulj^fdflnd"""" 



II 



VOTED: 



that the undistributed income in the General Investment Account 
shall be invested periodically in Scudder Managed Reserves and 
invested in the fund until the annual distribution is made." 



The Clerk then described the procedure that has been used in the past 
with respect to the expenditure of Trust Funds (distributed) income. For many years 
the distributed income was 'maintained in a checking account until it was needed to 
pay bills. Last year, on the advice of Arthur Young & Co., the distributed income 
was placed in a Scudder Managed Reserves account. As cash is needed, funds are now 
withdrawn from this Scudder Managed Reserves account and deposited in the "Trui^t 
Funds income" account held by the Collector-Treasurer. Expenditures are made as 
follows; Bills are approved by the appropriate person within the Library and for- 
warded to Accounting. There the expenditure is preaudited and a draft voucher is 
typed and signed by the Supervisor of Accounting Services. From there the voucher is 
forwarded to City Hall for payment by the Auditing Department. All bills are paid 
out of general City cash. At the end of each month the City Auditor will sub- 
sequently bill the Treasurer's Office in the name of the Trustees of the Boston 
Public Library "Trust Funds Income" 780-11 for reimbursement. The check is then 
drawn and sent to the Auditing Department. The Director stated that this system 
was very inefficient, unwieldy and wasteful resulting frequently in discrepencies 
in balances between the Library, the Auditing Department and Collector-Treasurer's 
Office. The Clerk stated that at the suggestion of the Collector-Treasurer, he and 
the Supervisor of Accounting Services had met with the representative of the First 
National Bank and a procedure was identified that would allow the simplication of the 
bill payment procedure and at the same time allow the Trustees to continue to earn 
income on unexpended income. The new system would work as follows: Distributed 
income would be placed in the pooled savings account in the First National Bank. 
Each month all of the distributed income not needed to pay bills that month would be 
invented in com!T}eT"ci5i t>ot>ov p^^k »t,o»-.»-v. •-V', ^r^ .^,,r^»-^„„ nc^- ^ ,--,.. i i , ^j .. ^ ..u-, 

Collector-Treasurer a voucher requiring the First National Bank to draw checks from 
the pooled savings account for bills which had to be paid. The checks would be sent 
back to the Library and the Library would mail out the checks. This is a procedure 
similar to that which has been followed by the Trustees with respect to the expenditure 
of trust funds held in principal accounts. In the discussion that followed, it was 
agreed that this procedure could be adopted providing Scudder, Stevens & Clark made 
the determination as to what commercial paper should be bought each time. The Clerk 
was requested to set up a meeting between Mr. Brown at Scudder, Stevens & Clark, Mr. 
Snyder, the Director and the Clerk to review this change in procedure. Following 
further discussion and on a motion duly made and seconded, it was 



Minutes of Meeting 
Corporation 
Page Three 



"VOTED: that the Income from the General Investment Account and the Benton Book 
Fund distributed annually by the Collector-Treasurer shall be deposited 
in the pooled savings account in the First National Bank and a certain 
amount of these funds which shall be determined by the Library based on 
immediate cash needs shall be invested monthly in commercial 
paper as recommended by Scudder, Stevens & Clark subject to the approval 
of the Board." 

The Clerk reported that the Probate Court had recently approved the 
resignation of the Collector-Treasurer as custodian of several trust funds that have 
been held and invested for "Library purposes" by the Collector-Treasurer. These funds 
were given for Library purposes prior to the incorporation of the Board of Trustees. 
These funds will now be turned over to the Trustees. The total book value of these 
funds is about $280,000 ar»d th*^ Clerk recommended that these Fund^ be included in 
the General Investment Account. In the discussion that followed it was agreed that 
these funds in themselves did not constitute an amount large enough to justify keep- 
ing them separately. Following discussion and on a motion duly made and seconded, 
it was 



It 



VOTED: that the funds for Library purposes heretofore held by the 
Collector-Treasurer of the City of Boston whose transfer to 
the Trustees of the Public Library of the City of Boston (a 
Corporation under Chapter 114 of the Acts of 1878) has been 
approved by the Probate Court and/or the Collector-Treasurer 
of the City of Boston shall be transferred to the First 
National Bank of Boston and shall be included in the General 
Investment Account for Investment purposes; 



and 

VOTED 



that the principal amount for each of these funds, namely 

The Joshua Bates Fund 
The John P. Bigelow Fund 

Thit* T Trioo'-ejol 1 Wr^vH^'^^•^^ Fund 

The Franklin Club Fund 

The Charlotte Harris Fund 

The Thomas B. Harris Fund 

The Abbott Lawrence Fund 

The Charles Mead Fund 

The Oakland Hall Fund 

The Jonathan Phillips Fund 

The Henry L. Pierce Fund 

The Scholfield Fund 

The George Ticknor Fund 

The William C. Todd Newspaper Fund 

The Mary P. Towns end Fund 

The Daniel Treadwell Fund 



Minutes of Meeting 
Corporation 
Page Four 



shall be invested in the General Investment Account, and for 
the purpose of enabling such investment, units shall be added 
to the General Investment Account on the basis of their market 
value on the day of their transfer at a rate of $1.63 which is ^^ 
hereby determined to be the present fair market value per unit. 



The meeting adjourned at 11:05 a.m. 




^^ 




Secretary 



Please read, initial and return 
to the Secretary 



i^f^*^ 



Trustee 



TttStTI^^MeQFinrHE PUBLIC LIBRARY OF THE CITY OF BOSTON 

„ . ^ In Board of Trustees 

Corporation Tuesday. April 29. 1980 

^ -..^^ u J" "^^"^^"S of the Trustees as a Corporation was held In the Trustees Room 

Present: Messrs. Rabb, Snyder and Parks, Trustees, and Mayor White. 
Also present were representatives of the Professional Staff Association and other 
members of the public. 

Vice President, Mr. Rabb, presiding. 

The minutes of the regular meeting of the Corporation on March 28. 1980 
as presented, were approved. 

The Clerk reported on recommendations received from Scudder, Stevens 
& Clark for actions relating to the General Investment Account and the John 
Deterrari Indenture of Trust 1948. Following discussion and on a motion dulv made 
and seconded, it was 



"VOTED: 



that the Collector-Treasurer be, and hereby is authorized and directed 
on behalf of the Trustees of the Public Library of the Citv of Boston 
to take the following action with respect to the General Inves tment 
Account: ~ " 



Amount 



Security 



Rate Matu r ity Price Principal Income 



With funds raised by the Maturing : 



$80,000 



U.S. Treasury Bill 



13.70^ 5/15/80 $100 



$80,000 



$10,960* 



TO PURCHASE 



$80,000 



U.S. Treasury Bill 



12.62%E 11/6/80 $ 97 $77,600 



$10,100* 



and 



*annualized rate 



VOTED: that the Secretary of Committees be, and hereby is authorized and 
directed to notify the Collector-Treasurer of the foregoing vote." 



BPL Form No 1046F— 1 /74 



Minutes of Meeting 
Corporation 
Page Two 

and 



It 



VOTED: 



that the Collector-Treasurer be, and hereby is authorized and directed 
on behalf of the Trustees of the Public Library of the City of Boston 
to take the following action with respect to the John Deferrari 
Indenture of Trust 1948: 



Amount 



Security 



Rate Maturity Price Principal Income 



With funds raised by the Maturing : 



$30,000 U.S. Treasury Bill 



13.70%E 5/15/80 $100 $30,000 



$4,110* 



TO PURCHASE 



$30,000 



U.S. Treasury Bill 



12.62%E 11/6/80 $ 97 $29,100 



$3,786* 



*annualized rate 



and 



VOTED: that the Secretary of Committees be, and hereby is authorized and 

directed to notify the Collector-Treasurer of the foregoing vote." 

The Director stated that it was necessary at this time to renew the 
contract for investment counselling services vith Scudder, Stevens & Clark. He 
noted that the fees charged this year were assessed on the same basis as last year, 
Following some discussion and on a motion duly made and seconded, it was 



"VOTED: that there be entered into an agreement with Messrs. Scudder, 
Stevens & Clark, 175 Federal Street, Boston, Massachusetts 
for investment counselling services in connection with the 
GENERAL INVESTMENT ACCOUNT for the period April 1, 1980 
through March 31, 1981 in accordance with the terms specified 
in the agreement, the total fee for such services not to 
exceed eleven thousand and twenty-eight dollars ($11,028.00) 



and 



Minutes of Meeting 
Corporation 
Page Three 



VOTED: that Philip J. McNiff, Director, and Librarian be, and hereby 
is, authorized to make from time to time as specified in the 
agreement for the period April 1, 1980 through March 31, 1981 
between the Trustees of the Public Library of the City of 
Boston, Massachusetts, the payments prescribed by said 
agreement from undistributed income of the GENERAL INVESTMENT 
ACCOUNT, if he finds that the conditions precedent to such 
payment have been fulfilled." 



"VOTED: that there be entered into an agreement with Messrs. Scudder, 
Stevens & Clark, 175 Federal Street, Boston, Massachusetts, 
for investment counselling services in connection with the 
JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 1948 
for the period April 1, 1980 through March 31, 1981 in 
accordance with the terms specified in the agreement, Che 
total fee for such services not to exceed two thousand 
one hundred and seventy-two dollars ($2,172.00); 



and 
VOTED: 



that Philip J. McNiff, Director, and Librarian be, and hereby 
is, authorized to make from time to time as specified in the 
agreement for the period April 1, 1980 through March 31, 
1981 between the Trustees of the Public Library of the City 
of Boston and Messrs. Scudder, Stevens & Clark, 175 Federal 
Street, Boston, Massachusetts, the payments prescribed by 
said agreement from undistributed income of the JOHN 
DEFERRARI INDENTURE OF TRUST DATED DECMEBER 13, 19 AS if 
he finds that the conditions precedent to such payment have 
been fulfilled." 



Minutes of Meeting 

Corporation 

Page Four 

«^^r.oo^ n J^^ ^^l^""^ reported receipt of the Summary of Accounts from the State 
Street Bank and Trust Company for: 

Benton Book Fund 
Benton Childrens Fund 
Fellowes Athenaeum Fund 

and in addition a Summary of Account from the Shawmut Bank of Boston for the 
John Deferrari Indenture of Trust 1947. 

. ^u . ^^^ Director reported that the second payment on a grant of $75,000 over 
a three-year period has been received from the Permanent Charities Fund. Inc. 
He explained that this money constituted part of the matching money for the NEH 
seconded! it'wL "'"" '''''"'"" discussion and on a motion duly made and 



"VOTED: 



that the sum of twenty five thousand dollars ($25,000) tendered 
at this meeting of the Board of Trustees by the Committee for 
the Permanent Charities Fund, Inc. to the Trustees of the 
Public Library of the City of Boston (a Corporation under 
Chapter 114 of the Acts of 1878) be, and the same hereby is, 
accepted with gratitude, this sum to be deposited in the 
Programs Fund, to be used for program purposes as specified 
by the donor. 



The Director distributed copies of recent publications under the library 
imprint. He reported that these publications were made possible by a grant from 
the National Endowment for the Humanities. These publications represent edited 

L^brarrProgr::.'''''' '' '^^'^^^^ ''^^" '" ^'^ '^'^^^^ ^^ '^^' ^' '^^ ^--^"^ 

on SaturdayX^Hnl Tlf cture'by^L^ry^r^C ''''''' ^^^^"^^ ''^ «~ ^— 
This lecture has been sup^^o^rt^^rby" I ^^^^^^^^ ^^^^^ Committee. 



The meeting adjourned at 3:50 P.M. 




Clerk 



Please read, initij 
to the Clerk 




below and return 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, September 18, 1980 



A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 12:05 P.M. 



Present: Messrs. Parks, Snyder, Ms. Spring and Mr. Young, Trustees. 
Also present were representatives of the Professional Staff Association and AFSCME 
Local ^fl526, and members of the public. 

The President, Mr. Snyder, presiding. 

The Clerk stated that it was necessary for the Board to accept the 
minutes of the regular meeting of the Corporation on April 29, 1980. He reported 
that all of the Trustees attending the meeting of April 29th had signed and re- 
turned copies of the minutes. On a motion duly made and seconded the minutes 
were accepted as approved. 

Action taken by the Committee on Finance since the last meeting of the 
Board was approved as follows: 

On July 30, 1980 



"VOTED 



Amount 



Description 



that the Collector-Treasurer be, and hereby is authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the General Investment Account: 

Rate Price Principal Income 



Limit 



TO SELL 



800 Shs. CBS 



1,500 Shs. Bearings 



$57,000 



Plus: 



Savings Account 



$2.80 $51 $40,800 $2,240 



.92 



5% 



29 



100 



43,500 



57,000 



$141,300 



1,380 



2,850 



$6,470 



$49 
$27 



TO PURCHASE 



200 Shs- Emerson Electric 
(H-1,000 Shs.) 

800 Shs. Big Three Industries 

800 Shs. Ingersoll Rand 

2,000 Shs. Intemat'l Flavors & Fragrances 



$1.60 $38 $ 7,600 $ 320 



$40 



.88 

• 


54 


43,200 


704 


$56 


3.32 


58 


46,400 


2,656 


$60 


.92 


22 


44,000 
$141,200 


1,840 
$5,520 


$23 



BPL Form No 1046F— 1 /74 



Minutes of Meeting 


Corporation 




September 18 


, 1980 


Page Two 




and 




VOTED: 


that t 



that the Secretary of Committees be and hereby is 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



and 



II 



VOTED: 



that the Collector-Treasurer be, and hereby is authorized and 
directed on behalf of the Truatees of the Public Library of the 
City of Boston to take the following action with respect to the 
John Deferrari Indenture of Trust 1948: 



Amount 



Description 



Rate Price Principal Income 



Limit 



TO USE 



$40,000 



Savings Account 
(Balance = $44,400) 



5 % 



$100 $40,000 



$2,000 



TO PURCHASE 



100 Shs. Emerson Electric 
(H-300 Shs.) 



200 Shs. 



200 Shs. 



600 Shs. 



Big Three Industries 

Ingerscll Rand 

Intemat'l Flavors & Fragrances 



1.60 


$38 


$ 3,800 


.88 


54 


10,800 


3.32 


58 


11,600 


.92 


22 


13,200 



$160 



176 



664 



552 



$40 

56 

60 
23 



$39,400 $1,55-2 



and 
VOTED: 



that the Secretary of Committees by and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote." 



Minutes of Meeting 
Corporation 
September 18, 1980 
Page Three 

The Clerk stated that it was recommended that at this time the 
Corporation change from calendar year to fiscal year. He stated that the Collector- 
Treasurer was ready to take proposed actions. In order to do this it was necessary 
for the Trustees to approve several votes that are taken at the beginning of each 
fiscal period. On a motion duly made and seconded, it was 



"VOTED: that Philip J. McNiff, Director, and Librarian of the Public 
Library of the City of Boston be, and hereby is authorized 
and directed to cause to be distributed and paid to the Rector 
of Trinity Church, to be held by said Rector pursuant to the 
provisions of the 12th Clause of the Will of Josiah H. Benton, 
as defined by the Agreement of Compromise, dated January 15, 
1935 and made in connection with the administration of the 
trust created by said Clause, four-tenths of the income of 
Benton Book Fund for the period from January 1, 1980 to 
June 30, 1980, inclusive, now held in the custody of the 
Collector-Treasurer of the City of Boston, and to cause to 
be distributed and paid to the Trustees of the Public Library 
of the City of Boston the remaining six-tenths of said income 
for said period to be applied to the purchases provided in 
said Agreement of Compromise. 



II 



and 



"VOTED: that Philip J. McNiff, Director, and Librarian of the Public 
Library of the City of Boston be, and hereby is authorized 
and directed to cause to be paid to the Rector of Trinity 
Church income for the period from January 1, 1980 to 
June 30, 1980 on the Children's Fund, now held in the custody 
of the Collector-Treasurer of the City of Boston pursuant to 
the provisions of the 11th Clause of the Will of Josiah H. 
Benton, as required by the 12th Clause of said Will." 



and 



"VOTED: that Philip J. McNiff, Director, and Librarian of the Public 
Library of the City of Boston be, and hereby is authorized 
and directed to cause to be distributed and paid to the Trustees 
of the Public Library of the City of Boston the income of the 
General Investment Account for the period from January 1, 1980 
to June 30, 1980." 



Minutes of Meeting 
Corporation 
September 18, 1980 
Page Four 

The Corporation decided to delay any action with respect to investment 
counselling for the Benton Book Fund, Benton Children's Fund and Fellowes 
Athenaeum Fund. 

The meeting adjourned at 12:10 P.M. 




Clerk 



Please read, initial below and 
return to the Clerk 



Trustee 




TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
September 18, 1980 



The Annual Meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 10:25 A.M. 

Present: Messrs. Parks, Snyder, Ms. Spring and Mr. Young, Trustees. 
Also present were representatives of the Professional Staff Association and AFSCME 
Local //1526 and members of the public. 



year. 



and 



The Corporation proceeded to elect viva voce its officers for the ensuing 



First Vote for President 

Mr. Parks voted for Mr. Snyder, Mr. Snyder voted for Mr. Parks, Ms. 
Spring voted for Mr. Snyder, Mr. Young voted for Mr. Snyder; and Arthur 
F. F. Snyder was declared elected President. 

First Vote for Vice President 

Mr. Parks passed, Mr. Snyder voted for Mr. Parks, Ms. Spring and Mr. 
Young voted for Mr. Parks; and Mr. Paul Parks was declared elected Vice 
President. 

First Vote for Clerk 

Mr. Parks voted for Liam M. Kelly, Mr. Snyder voted for Liam M. Kelly, 
Ms. Spring voted for Liam M. Kelly, Mr. Young voted for Liam M. Kelly; 
and Liam M. Kelly was declared elected Clerk. 

First Vote for Clerk Pro Tern 

Mr. Parks voted for Philip J. McNiff, Mr. Snyder voted for Philip J. 
McNiff, Ms. Spring voted for Philip J. McNiff, Mr. Young voted for 
Philip J. McNiff; and Philip J. McNiff was declared elected Clerk Pro Tern, 

On a motion duly made and seconded. It was then 

"VOTED: that any member of this Corporation be, and hereby is authorized 
to sign on behalf of the Corporation bills, special drafts, 
and payolls of the Library." 



"VOTED: that until the next annual meeting the President, or Vice 

President, or in the inability of either, any member of the 
Corporation, and by delegation the Director, or the Clerk 
of the Corporation be, and hereby is authorized to sign any 
and all contracts voted to be made by the Board in the name 
and behalf of the Corporation and any and all communications 
in connection with the award of contracts so voted or 
recommended to be so voted and to authorize payments under 
contracts so voted." 



BPL Form No. 1046F— 1 /74 



Minutes of Annual Meeting 
Corporation 
September 18, 1980 
Page Two 

and 



"VOTED 



and 
VOTED 



that the President be, and hereby is authorized and empowered 
to appoint a Finance Committee to serve until the next annual 
meeting, said Finance Committee to consist of not less tlian a 
quorum of the Trustees and to have power to act in representa- 
tion of the Corporation in the matter of the sale, purchase, 
investment, and reinvestment of cash, securities, and any 
other holdings belonging to the Corporation; 



that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees, be, and hereby is empowered to 
act by a vote of not less than three members in representation 
of the Corporation in the matter of the sale, purchase, invest- 
ment, and reinvestment of cash, securities, and any other 
holdings, belonging to the Corporation; 



and 
VOTED 



that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees be, and hereby is empowered to 
act by vote of not less than three members in representation 
of the Corporation in the matter of the acceptance of bequests 
and gifts that may be made to the Corporation, such action as 
it takes in this respect always to be reported to the next 
regular meeting of the Corporation and at that time to be 
incorporated officially into the records of the Corporation. 



II 



and 



"VOTED: that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director, and Librarian, or the Clerk of the Corporation be, 
and hereby is authorized to accept on behalf of the Trustees 
gifts, payments made in recognition for special services 
rendered and payments received for publications and prints 
executed under Library sponsorship which in amount are not 
more than ten thousand dollars ($10,000.00) and, in connection 
with the acceptance of same, to endorse on behalf of the 
Trustees checks so received, said amounts to be reported to 
the Board at the next annual meeting." 



Minutes of Annual Meeting 
Corporation 
September 18, 1980 
Page Three 

and 



"VOTED: that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director, and Librarian, or the Clerk of the Corporation be, 
and hereby is authorized to accept on behalf of the Trustees 
gifts to be added to funds already established in the GENERAL 
INVESTMENT ACCOUNT, the acceptance of said amounts to be 
reported to the Board at their next meeting." 

The Director reported on gifts, payments made in recognition of 
special services. He pointed out that the gifts from Time, Inc. Gilette 
Co., Eunice Kennedy Shriver Center and Committee for Permanent Charities were 
used as matching monies toward the National Endowment for the Humanities 
Challenge Grant Program. 



Nason Fund (Piston Royalties) 

Peer Fund 

Fred Allen Fund 

McKim Fund 

Caleb Bradlee Fund 

M. Bromsen Fund 

Humanities Endowment Fund 

Time, Inc. 

Gilette Co. 

Eunice Kennedy Shriver Center 



14,009.82 

300.00 

1,000.00 

5,000.00 

25,130.00 
5,000.00 



5,000.00 
3,000.00 
5,000.00 



Committee for Permanent Charities 

Gifts of Appraised Materials 
Samuel J. Elder Papers 

Roland D. Elderkin (Sheldon Book Collection) 
H. Farrier Collection 
Karl Gieringer Collection 
Jerome Grossman Collection 
Aldino Fellicani Collection 
Oriole Press Collection 
Rosenberg Film Collection 
Irwin D. Hoffman Gift (54 watercolors unappraised) 
Mr. and Mrs. John Holt 153,680.00 



25,000.00 

6,000.00 

1,539.00 
24,868.00 
20,000.00 

5,000.00 

625,000.00 

13,106.00 

3,200.00 



Minutes of Annual Meeting 
Corporation 
September 18, 1980 
Page Four 



nu.-.. r ^''' ^''y^^^ appointed Liam M. Kelly as Secretary of Committees and 
Philip J. McNiff as Secretary of Committees Pro Tem to serve until the next 
annual meeting. 

The meeting dissolved at 10:25 A.M. 




.Clerk 



Please read. Initial below and 
return to the Clerk 



Trustee 




TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, November 20, 1980 



A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 9:55 A.M. 

Present: Messrs. Parks, Snyder, Ms. Spring and Mr. Young, Trustees. 
Also present were representatives of the Professional Staff Association and AFSCME 
Local #1526, and members of the public. 

The President, Mr. Snyder, presiding. 

The minutes of the Regular Meeting and the Annual Meeting of the Corpora- 
tion held on September 18, 1980 were approved as presented. 

Action taken by the Committee on Finance since the last meeting of the 
Board were approved as follows: 

On November 13, 1980 : 



Amount 



$80,000 



"VOTED: that the Collector-Treasurer be, and hereby is authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the General Investment Account: 



Security 



Rate 



Maturity 



Price 



Rolling over the maturing: 

U.S. Treasury Bills 8.25A 11/6/80 $100 

into: 



$80,000 



Principal Income 



$6,598 



$80,000 



, U.S. Treasury Bills 



12.50E 2/5/81 



$ 96E 



$76,800 



$10,000 



E = Estimated 



and 

VOTED: 



and 



that the Secretary of Committees be, and hereby is authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote." 



"VOTED: that the Collector-Treasurer be, and hereby is authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the John Deferrari Indenture of 
Trust 1948: 



BPL Form No 1046F— 1 /74 



Minutes of Meeting 
Corporation 
November 20, 1980 
Page Two 



Amount 



Security 



Rate 



Rolling over the maturing: 
$30,000 U.S. Treasury Bills 8.25A 



Maturity 



Price 



Principal 



Income 



11/6/80 



$100 



$30,000 



$2,474* 



into 



$30,000 U.S. Treasury Bills 12.50E 



02/5/81 



96E 



28,800 



3,650* 



^Annualized 



and 



"VOTED 



that the Secretary of Committees be, and hereby is authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote." 



The Clerk stated that it was necessary for the Trustees to take a vote 
changing the unit value of the General Investment Account from SI. 63 per unit to 
$1.71 per unit effective October 1, 1980. On a motion duly made and seconded, it 
was 



"VOTED: 



and 



that effective October 1, 1980, the unit value for the General 
Investment Account be, and hereby is established as $1.71 per unit; 



VOTED: that the Clerk of the Corporation be, and hereby is authorized and 
directed to notify the Collector-Treasurer of the foregoing vote." 

The Clerk stated that it was necessary to take a vote to authorize the 
reinvestment of distributed income with respect to 14 Funds set up in the General 
Investment Account. On a motion duly made and seconded, it was 



"VOTED: 



that the sum of $12 ,898.45 representing the income for the period 
trom January 1, 1980 to June 30, 1980 earned by funds in the 
General Investment Account as follows: 



Minutes of Meeting 
Corporation 
November 20, 1980 
Page Three 



Joan of Arc Fund 

Boston Public Library Staff Century Fund 

Centennial Fund 

John Deferrari Fund 

Lee M. Friedman Fund 

Lee M. Friedman Memorial Fund 

h L. M. Friedman-Books for Rare Books Dept. 

Dr. Samuel Abbott Green Memorial Fund 

Arthur W. Heintzelman Memorial Fund 

G. K. Hall Associates Fund 

Shakespeare-Emerson Fund 

Helen 0. Storrow Fund 

h The Wedgewood Club 25th Anniversary Fund 

Stow Wengenwrath Fund 



$ 


614. 


.96 


$ 


910. 


.63 




20. 


.9 3 


1 


,633. 


.47 


4 


, 106 . 


.97 




11. 


.92 




151. 


.92 


4 


,016. 


.35 




197. 


.02 




85. 


.63 




28. 


,80 


1, 


,026. 


,38 




38. 


,15 




55. 


,32 


$12, 


,893. 


,45 



be reinvested in these funds as required by their authorizing 
votes ; 



and 



VOTED: that the sum of $12,898.45 which was this day added to the below 
mentioned funds be invested in units in the General Investment 
Account according to the following allocations: 

Joan of Arc Fund 

Boston Public Library Staff Century Fund 

Centennial Fund 

John Deferrari Fund 

Lee M. Friedman Fund 

Lee M. Friedman Memorial Fund 

'4 L. M. Friedman-Books for Rare Books Dept. 

Dr. Samuel Abbott Green Memorial Fund 

Arthur W. N'eintzelman Memorial Fund 

G. K. Hall Associates Fund 

Shakespeare-Emerson Fund 

Helen 0, Storrow Fund 

h The Wedgewood Club 25th Anniversary Fund 

Stow Wengenwrath Fund 

on the basis of $1.63 per unit, which is hereby determined 
to be the present fair market value per unit." 



377 


5 58*^ 


13 


1002 


2519'2 


Vz 


93 


2464 


121 


53U 


17'. 


6 29 '2 


23 


34 



Minutes of Meeting 
Corporation 
November 20, 1980 
Page Four 



btate btreet Bank has not been renpwpH A^ ^K^^ • ^ u r. "-'^^'-'- wiLn cne 

suggested that this was a mtter tharshould h. J°^T ^\ '\'"'"' °' '""^ ^°^'^ 
Finance and he asked that Mr v. considered by the Conmittee on 

This was a duty that he hims;if h^H ''T ^^^^^^^^^^ "^ '^e Committee on Finance. 

the Board. Mr' Young ^gre^raL Stated r^h"' !]'! '''"'°" ^^ '^^^"^"^ °' 
the Administration to review ?hl, «f^ ^ intended to meet with members of 
the Board. situation prior to the next regular meeting of 

letter froJvr '^lu"^ "f ^f ^^^^ ^^''"^^ """^^^ ^8° "^he Trustees had received a 
b:^efi"of the"K''^%"°"T.^^ ^" "'^ ^" ^ Pindrthe'inc^me' to^'b^L-ed"^^ ^,1 ^"^ 

thrma ch mrin ;%:r"th:\"H'chair""'^r '' '^^^ "-""^^ "^^ ^^^° "-<' - '- °f 

set up and ft was^f^Ll^L'th^af t^L"prnL^bTs":^rand^inl^:^d"°n Sr 

b S.^"p:!jr-^,'trth:; d-: ^"^°"^ "h"^ -^^'^ ^°^ ^^' benefir:rth:\ir:tein 

it was '°^^°"^"S further discussion and on a motion duly made and seconded, 



"VOTED: 



endered T.U t ^^^''^" thousand dollars ($215,000.00) 

tendered at this meeting of the Board by the Friends of the 
Kirstein Library to the Trustees of the Public Library of the 
1«7S^°K T u"* '^°'^P°'^3tion under Chapter 114 of the Acts of 
1878) be, and the same hereby is accepted with gratitude and 
funded as the Friends of the Kirstein Library Fund, the same 

ResearchT^K • '"'°'"" ""^^ '° "^ "^^'^ ^°' '^e purchase of 
and ?or th "'' ™"%r-l« and services in the field of business 
and for the support of an annual lecture on a topic dealing with 

he impact of business on society or on the Boston Communitv! 
this lectureship to be called The George Whitney Lectureship; 



and 



Minutes of Meeting 
Corporation 
November 20, 1980 
Page Five 



VOTED: 



that the sum of two hundred fifteen thousand dollars ($215,000.00) 
which this day represents the principal of the Friends of the 
Kirstein Library Fund be invested through the General Investment 
Account established by vote of the Board of Trustees on December 1, 
1950; that for the purpose of enabling such investment one hundred 
twenty-five thousand, seven hundred and thirty-one (125,731) units 
be, and the same hereby are, added to said General Investment 
Account; and that the one hundred twentv-five thousand, seven 
hundred and thirty-one (125,731) units hereby added to the General 
Investment Account be, and the same hereby are, allocated to said 
Friends of the Kirstein Library Fund on the basis of $1.71 per 
unit, which is hereby determined to be the present fair value per 
unit." ^ 



The Director spoke about the McKim building and its historical 
importance. He stated that the Trustees had received a matching grant in the 
amount of $50,000 for the purpose of hiring an architectural firm to conduct a 
study of the building for the purpose of developing a program for the refurbishina 
and renovation of the McKim building. In response to an advertisement for 
architects to undertake this study 15 responses were received. The Director read 
the names of the firms and recommended that six of them be invited to submit 
proposals for this project. Mr. Parks questioned why the firm of Stull Associates 
was not included in this list. The Director responded that this firm had not 
responded to the advertisement. It was agreed that this firm would be contacted 
and invited to submit a proposal. Following discussion it was agreed that seven 
firms would be invited to submit proposals and their names are listed as follows: 

Amsler Hagenah MacLean, Architects, Inc. 

Architects Design Group II, Incorporated 

A. Anthony Tappe ^ Anderson Notter F.inegold, Inc. 

Shepley Bulfinch Richardson & Abbott 

Perry, Dean, Stahl 6. Rogers, Architects 

Lozano, White & Assocates 

Stull Associates 



The Director reported the receipt of several gifts including a gift of 
$25,000 from Affiliated Publications for purposes relating to the McKim BuilCiing 
Study and the Humanities Endowment Program. 

The Library also received recently from Wendv McOuillan a gift of a 
portrait of Pierre Monteux which was painted by Irwin Hoffman a noted artist. Mr 
Hoffman is a native of Boston but has spent most of his life in New York City. 
He recently gave to the Library a substantial gift of his prints and papers, 'aq 
exhibit of his work is planned during the coming year. 



Minutes of Meeting 
Corporation 
November 20, 1980 
Page Six 



selected b/thel^tlL^Llu^Iu'^rsla^daldf f or'o"^"' "^^ T' °' ^^^^^ ^^•'^^^^- 
project for the improvement of inL^r-orL'the^-n^^^n::/ oZ^nU^ "^.U^^iif 
be a two-year project funded at $75,000 each vp;,r tu^ f ^""^''^^^y* /^^^^ will 

The Director then informed the Board of the passina of Mr Frani, m i, 
the previous day. The Trustees expressed their sorrow at h "'passing Ind 
acknowledged the significant contributions that Mr. Maher had made to the Library. 



The meeting adjourned at 10:35 A.M. 



Clerk 



Please read, initial below and return 
to the Clerk 



Trustee 



BOSTON PUBLIC LIBRARY 



BOARD OF TRUSTEES 



CORPORATION 



MINUTES 



FEBRUARY 27, 1991 



NOVEMBER 24, 1997 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Wednesday, February 27, 1991 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 10:14 a.m. 

^ Present at the meeting were Trustees Bulger, Consalvo, 
Gaines, Taylor, and members of the Library administration 
officials from the city's Office of Budget and Program 
Evaluation, staff and public. 

William M. Bulger presiding. 

The first item on the Order of Business was the approval of 
minutes. On a motion duly made and seconded, the minutes for 
the Regular and Executive Session meetings of December 14 1990 
were approved. ' 

On the next item for action, additions to the general 
investment account, the Director stated that this was a standard 
authorizing vote by the Trustees and, on a motion duly made and 
seconded, it was 



"VOTED: 



that the sum of $45,103.49 representing the income 
for the period from July 1, 1989 to June 30, 1990 
earned by the following funds in the General 
Investment Account be reinvested in these funds in 
the General Investment Account as required by their 
authorizing votes on the basis of $3.31 per unit 
which is hereby determined to be the present fair 
value per unit: 



FUND NAME 

Joan of Arc Fund 

Boston Public Library Staff 

Centennial Fund 
Centennial Fund 
John Deferrari Fund 
Lee M. Friedman Fund 
Lee M. Friedman Memorial Fund 
1/4 L.M. Friedman-Books for 

Rare Books Department 
Dr. Samuel Abbott Green 

Memorial Fund 
Arthur W. Heintzelman 

Memorial Fund 
G. K. Hall Associates Fund 
Library Art Fund 
Marjorie Wiggin Prescott Fund 
Ellery Sedgwick Fund 
Shakespeare-Emerson Fund 
Helen 0. Storrow Fund 



units P S3.: 


31 Amount 


645 


$2,135.73 


955 


3,162.55 


22 


72.56 


1,714 


5,672.96 


4,312 


14,272.91 


13 


41.76 


108 


358.27 


4,226 


13,987.46 


207 


684.50 


96 


318.31 


52 


170.83 


4 


13.57 


76 


252.79 


30 


99.84 


1,077 


3,564.77 



Minutes of Meeting 
Corporation 
February 27, 1991 
Page Two 



1/2 Wedgewood Club 25th 

Anniversary Fund 
Stow Wengenwrath Fund 



31 
58 



102.58 
192.10 



TOTAL: 



13,626 



$45,103.49 



The next item on the Order of Business was the award of 
contracts. The Director stated that the following contracts 
relate to the Boston Public Library's role as Headquarters 
Library for the Eastern Massachusetts Regional Library system 
and involve renewal of rental agreements for the three regional 
bookmobile deposit centers and are to be paid with state funds. 
Mr. Consalvo inquired as to whether these contracts followed the 
requirements of the new state uniform procurement law. Chapter 
30B. Mr. FitzPatrick, the Library Procurement Officer, 
responded that the contracts were reviewed and conform to the 
requirements of the procurement law. Then on a motion duly made 
and seconded, it was 



"VOTED: 



and 
further, 

"VOTED: 



that, in exercise of an option to renew, there be 
entered into with the Trustees of the Hyannis 
Public Library Association, Inc. a renewal 
agreement for the rental of premises located at 401 
Main Street, Hyannis, Massachusetts, for the period 
July 1, 1991, through June 30, 1992, at a monthly 
rate of one thousand one hundred dollars and no 
cents ($1,100.00) , 



and 



that Arthur Curley, Director and Librarian, be, and 
hereby is, authorized to make, from time to time, 
as specified in said renewal agreement with the 
Trustees of the Hyannis Public Library, monthly 
payments as prescribed in said Lease Agreement." 



VOTED: that, in exercise of an option to renew, there be 
entered into with Doctor Donald Stackhouse a 
renewal agreement for the rental of premises 
located at 205 Main Street, North Reading, 
Massachusetts, during the period July 1, 1991, 
through June 30, 1992, at a monthly rate of two 
thousand five hundred eighty-three dollars and no 
cents ($2,583.00) , 



Minutes of Meeting 
Corporation 
February 27, 1991 
Page Three 



and 
further, 

"VOTED: 



that Arthur Curley, Director and Librarian of the 
Public Library of the City of Boston, be, and 
hereby is, authorized to make, from time to time, 
as specified in said renewal agreement with Doctor 
Donald Stackhouse, monthly payments as prescribed 
in said Lease Agreement." 



and 



"VOTED: 



that, in exercise of an option to renew, there be 
entered into with Alex Rich Company a lease for the 
rental of premises located at Rear 21 Court Street 
(Kings Court), Taunton, Massachusetts, during the 
period July 1, 1991, through June 30, 1992, at a 
monthly rate of two thousand eighty-three dollars 
($2,083.00) , 



and 
further, 

"VOTED: that Arthur Curley, Director and Librarian of the 
Public Library of the City of Boston, be, and 
hereby is, authorized to make, from time to time, 
as specified in said renewal agreement with Alex 
Rich Company, monthly payments as prescribed in 
said Lease Agreement. 

The Director then paid tribute to Euclid "Ed" Peltier, the 
founder of the Boston Public Library's Audiovisual Department, 
who retired on February 1, 1991 after more than 40 years of 
public service. Remarking that he will be sorely missed, the 
Director read the following resolution in honor of Mr. Peltier 
and which the Trustees adopted bestowing upon him the title. 
Curator of Films, Emeritus: 



WHEREAS : 



WHEREAS : 



Ed (Euclid) Peltier has served the Boston Public 
Library notably as supervisor of audiovisual 
services for more than 40 years; and 

Ed Peltier has pioneered the use of film and other 
audiovisual resources in public libraries across 
the country; and 



Minutes of Meeting 
Corporation 
February 27, 1991 
Page Four 



WHEREAS : 



WHEREAS : 



WHEREAS : 



Ed Peltier has built an extensive, diversified film 
collection for the Library — from documentary and 
animated to experimental, artistic, and classic 
films; and 

Ed Peltier has offered his expertise and leadership 
to the library associations and film industry of 
his nation; and 

Ed Peltier has delighted film fans, young and old, 
throughout metropolitan Boston with his programming 
of imaginative film series; and 



HEREAS: Ed Peltier has shared his knowledge of audiovisual 

formats and uses in his role as librarian, teacher, 
lecturer, and writer; now 

THEREFORE: be it resolved that we, the Trustees of the Public 

Library of the city of Boston in meeting assembled 
do thank him on the occasion of his retirement on 
February 1, 1991, for his outstanding contributions 
and bestow upon Ed Peltier the title, Curator of 
Films, Emeritus. 

On a related item, the Director announced that a public 
salute to Ed Peltier with Frank Avruch & Friends is planned for 
Thursday Evening, February 28, 1991 at 7:00 p.m. in the Rabb 
Lecture Hall. 

Next, the Director announced that there were several 
positive developments to report regarding the McKim Restoration 
Project. Mr. Curley presented to the Board members the formal 
building permit issued this week by the city's Inspectional 
Services Department and which represents the successful 
attainment of all permits necessary to issue formal construction 
bids and for Phase I construction to begin. Mr. Curley 
underscored the importance to go out to bid in March in order to 
encumber the $2.1 million awarded to the Library from the State 
for FY1991. In addition, the $13.4 million funding from the 
city is in place. The President concurred that the bids should 
be issued next month noting that present economic conditions are 
excellent for construction projects because the building market 
is soft and the bids submitted would likely be lower than during 
better economic times. At this time, John J. Doherty, 
Assistant Director and Project Manager, presented an overview of 



Minutes of Meeting 
Corporation 
February 27, 1991 
Page Five 

the preparatory plans to move the enormous amount of material 
from the McKim Building temporarily to the Charlestown Service 
Building which is owned by the Trustees, in addition to 
relocating the library's bindery operations to the basement of 
the Service Building. In response to a question from Mrs. 
Gaines, Mr. Doherty said that the building is water free and 
structurally sound to accommodate the over 100,000 items that 
need to be moved. Mr. Doherty then demonstrated with site plans 
how the building will be organized to accommodate the various 
changes. 

In the Director's Report, Mr. Curley noted that he has 
placed in the Trustees' folders narrative and statistical 
reports representing highlights of current activities and 
summaries of personnel actions taken. Mr. Curley announced 
that celebrated author George Plimpton heads a list of noted 
literary figures who will be attending the third annual 
"Literary Lights" dinner of the Associates on April 28, 1991 at 
the Meridien Hotel in Boston. This event is the centerpiece of 
the Associates' fundraiser programs for the Library and Mr. 
Curley added that it is expected to be a total sell-out for the 
third consecutive year. On a related project, the Director 
shared with the members of the Board the design of a poster 
created by Lance Hidy who was commissioned by the Associates and 
which will be available for sale to benefit the Library. 

There being no other business, the meeting of the 
Corporation adjourned at 10:50 a.m. 



ClerK 



Please read, initial below dnd 
return to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC 




F THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, May 13, 1991 



The Annual Meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room of the Johnson Building at 
9:55 a.m. 

Present at the meeting were Trustees Bulger, Consalvo, Gaines, 
Snyder, and Taylor. Also present were members of the Library 
administration, staff, public, and representatives from the Friends' 
Groups. 

William M. Bulger presiding. 

The first item on the order of business was the election of 
officers. On a motion duly made and seconded, William M.Bulger was 
nominated for President. No other nominations were made. Subsequent 
to a viva yocs vote, Mr. Bulger was declared elected President. 

Next, on a motion duly made and seconded, Arthur F.F. Snyder was 
nominated for Vice President. No other nominations were made. 
Subsequent to a viva voce vote, Mr. Snyder was declared elected Vice 
President. 

Then, on a motion duly made and seconded, the name of Jamie A. 
McGlone was placed in nomination for Clerk, with no other 
nomination. Subsequent to a viva voce vote, Mr. McGlone was declared 
elected Clerk. 

Next, on a motion duly made and seconded, several enabling votes 
for the signing of bills, payrolls contracts, acceptance of gifts and 
for the distribution of income were voted on as a block, as follows: 



'VOTED: 



that any member of the Corporation or, upon delegation 
by the Corporation, the Director, the Associate 
Director, or designated Assistant Director be, and 
hereby is, authorized to sign on behalf of the 
Corporation, bills, special drafts, and payrolls of the 
Library." 



and 



'VOTED: 



that, until the next Annual Meeting, the President, or 
Vice President, or in the inability of either, any 
member of the Corporation, and by delegation the 
Director, the Associate Director or the Clerk of the 
Corporation be, and hereby is, authorized to sign any 
and all contracts voted to be made by the Board in the 
name and behalf of the Corporation and any and all 
communications in connection with the award of 
contracts so voted or recommended to be so voted and to 
authorize payments under contracts so voted." 



and 



Form No. 1046G— 11/74 



Minutes of Annual Meeting 
Corporation 
May 13, 1991 
Page Two 



"VOTED: 



and 



"VOTED 



that, until the next annual meeting, by delegation of 
the Trustees of the Public Library of the City of 
Boston, the Director, or the Clerk of the Corporation 
be, and hereby is, authorized to accept on behalf of 
the Trustees gifts, payments made in recognition for 
special services rendered and payments received for the 
publications and prints executed under Library 
sponsorship and, in connection with the acceptance of 
same, to endorse on behalf of the Trustees checks so 
received, said amounts to be reported to the Board at 
the next annual meeting." 



that, until the next annual meeting, by delegation of 
the Trustees of the Public Library of the City of 
Boston, the Director, or the Clerk of the Corporation 
be, and hereby is, authorized to accept on behalf of 
the Trustees gifts to be added to funds already 
established in the General Investment Account, the 
acceptance of said amounts to be reported to the Board 
at their meeting." 



and 



"VOTED; 



and 
further, 

VOTED: 



that Arthur Curley 
Public Library of 
is, authorized to 
Trinity Church for 
30, 1991 income on 
custody of the Col 
Boston pursuant to 
the Will of Josiah 
Clause of said Wil 



. Director and Librarian of the 
the City of Boston, be, and hereby 
cause to be paid to the Rector of 
the period from July 1, 1990 to June 
the Children's Fund now held in the 
lector-Treasurer of the City of 
the provisions of the 11th Clause of 
H. Benton, as required by the 19th 
1; 



that Arthur Curley, Director and Librarian of the 
Public Library of the City of Boston, be, and hereby 
is, authorized and directed to cause to be distributed 
and paid to the Rector of Trinity Church, to be held by 
said Rector pursuant to the provisions of the 12th 
Clause of the Will of Josiah H. Benton, as defined by 
the Agreement of Compromise, dated January 15, 1935 and 
made in connection with the administration of the trust 
created by said Clause, four-tenths of the income of 
the Benton Book Fund for the period from July 1, 1990 



Minutes of Annual Meeting 
Corporation 
May 13, 1991 
Page Three 



June 30, 1991, inclusive, now held in the custody of 
the Collector-Treasurer of the City of Boston, and to 
the Trustees of the Public Library of the city of 
Boston the reaining six-tenths of said income for said 
period to be applied to the purchases provided in said 
agreement of Compromise. 



and 



"VOTED: that Arthur Curley, Director and Librarian of the 

Public Library of the City of Boston, be, and hereby 
is, authorized and directed to cause to be distributed 
and paid to the Trustees of the Public Library of the 
City of Boston the income of the General Investment 
Account for the period from July 1, 1990 to June 30, 
1991." 

The Director then reported on the significant gifts and grants 
received by the Library during the year. Mr. Curley noted that over 
$1,100,000 in grants were received by the Library, including $400,000 
from the National Endowment for the Humanities for the bibliographic 
implementation phase of the Massachusetts Newspaper Program; a grant 
of $123,000 for cataloging and preservation of materials from the 
Allen A. Brown Collection; fourth payment of a $1 million pledge from 
the Boston Globe Foundation directed to the Endowment for Literacy 
and Reading Enchancement Programs; $50,000 from the Associates of the 
Boston Public Library targeted for special collections and projects. 
He also cited a $110,000 grant received by the Boston Library 
Consortium which will provide funding to allow the Boston Public 
Library access to NEARnet (New England Academic Research Network). 

The Director then called upon Gunars Rutkovskis, Assistant 
Director for Resources and Research Library Services, to share with 
the members of the Board a few of the major gifts which were on 
display. Mr. Rutkovskis showed a splendid and beautifully 
illustrated copy of Through the Looking Glass by Lewis Carroll with 
Barry Moser's illustrations; Surinomo : Prints bv Elbow a limited 
edition with special paper and bindings relating to the graphic arts; 
generously donated by the Associates of the Library, volumes 1-7 of 
Louis I. Kahn Archives : Completely Illustrated Catalogue of the 
Drawings in the Louis I.Kahn Collection : from Stephen Andrus, gift of 
the archives of Impressions Workshop, Boston, a portfolio. Stone With 
The Angel . Poems by Leo Bronstein and ten lithographs by Arthur 
Polansky; and a volume which displays the 19th century practice of 
binding musical sheets together from the Collection of Julia Ward 
Howe. The Director then submitted the following report to the 
members of the Board of Trustees: 



GRANTS RECEIVED FOR THE PERIOD OF 
HAY 1990 THROUGH APRIL 1991 



The National Endowment for the Humanities 

Represents funding for the bibliographic implementation 
phase of the Massachusetts Newspaper Program. This is 
the third year of three year project to catalog the Boston 
Public Library's holdings of U.S. newspapers on microfilm. 



$ 401.865.00 



U.S. Department of Education- -Title IIC $ 123,733.00 
Strengthening Research Libraries 

For cataloging and preservation of selected Items 

from the Allen A. Brown Collection in the Music Department. 



The Boston Globe Foundation 

Represents fourth payment of a $1 million pledge. 
This contribution directed to the Endowment for 
Literacy and Reading Enhancement Programs. 



$ 100 , 000 . 00 



Surdna Foiindation Grant 

Provides support for a visiting scholar to work on 
prints and drawings by livings artists with ties to 
Boston. The scholar began work in September; second 
year of three year project. 



$ 75,000.00 



Associates of the Boston Public Library 

Funds were targeted for special collections 
and projects. 



$ 50,000.00 



LSCA Title I 

Awarded to the Access Center for a project entitled 
"Computer Technology for the Disabled, Phase II." The 
project will enable the Access Center to expand its 
computer technology to provide access to reference 
materials and to the Library's online catalog. 



19,787.00 



The Lowell Institute 

Afforded the Boston Public Library 27 passes to the 
Museum of Science- -each pass is normally costs $500.00 



$% 13.500.00 



GRANTS RECEIVED FOR THE PERIOD OF 
MAY 1990 THROUGH APRIL 1991 



Massachusetts Council on the Arts and Humanities $ 

Joint project between the BPL and the Handel & Haydn 
Society to microfilm concert programs and scrapbook 
materials documenting the first 175 years of the Handel & 
Haydn Society. Materials drawn from three locations: 
Archives at the Handel & Haydn Society offices, BPL's Rare 
Books & Manuscripts Department, and Allen A. Brown collections 
in the Music Department of the BPL. 



2,036.00 



Association of Research Libraries, O.M.S. j 

Funds were made available last year, but project was 
re-scheduled to run from April 1990 through June, 1991. 
Provides funds for an assisted self -study of the Library's 
preservation needs following the model developed by the 
Association of Research Libraries and with the assistance 
of an NEH- funded consultant. 



1.000.00 



Friends of the Boston Public Library $ 

The various neighborhood Friends groups and the City- 
Wide Friends were again very active in contributing to the 
costs of programming offered by the Boston Public Library 
branches and the central library. One direct result of 
the outreach provided by the Friends is the availability 
in central and in the branches of passes to the New England 
Aquarium. 



n/a 



Grants Received by the Boston Library Consortiua 

Higher Ed. Act Library Technology and Cooperation Prog. 

Provides funding to support the installation of computer 
system and components which will serve as the platform 
for Union List searching and other information services. 



$ 195,734.00 



LSCA Title III 

Provides funding which will allow the BPL access to 
NEARnet (New England Academic research Network) , which 
provides access to library catalogs nation-wide, as well as 
table of contents access to journals, and online searching 
of the Union List of Serials. 



I 119.750.00 



SIGNIFICANT GIFTS RECEIVED FOR THE PERIOD OF 
HAY 1990 THROUGH APRIL 1991 



FINE ARTS DEPARTMENT ! 

The Armenian Educational Council and the Estate of Arthur H. Dadain 

donated volumes 6 6e 7 of Armenian Architecture: Docmnented photo -archival 
collection on Micro- flche for the s tudy of Armenian Architecture of 
Transcaucasia, and the Near East and Middle East from the Medieval Period 
Onwards . 



The Associates of the Boston Public Library donated $7,825 for 
preservation binding and microfilming. 

The Associates of the Boston Public Library donated volumes 1-7 of Louis 
I. Kahn Archives: Comoletelv Illust r ated Catalogue of the Drawings in the 
Louis I. Kahn Collectio n. University of Pennsylvania and Pennsylvania 
Historical and Museum Commission . 

The Boston Architectural Center donated Spanish Cities of the Golden 
Ag e. 

The General Services Administration donated 14 rolls of architectural 
drawings pertaining to the United States Custom House, Boston, MA. 

Roger Hewlett and the Childs Gallery donated 11 boxes of miscellaneous 
periodicals, exhibition catalogues and ephemera. 

On behalf of the architectural historian, Monique Lehner, Philip Lehner 
of the Orchard Foundation of Leigh Fibers. Inc., donated $500 dollars 
towards the support of the Fine Arts Department. 

Rebecca Matthews donated Surinomo: Prints bv Elbow . 

Robert Moeller donated 1,250 auction catalogues. 

The New England Museum Association donated exhibition catalogues and 
publications of New England museums. 



GIFTS AND EXHANGE nRPART^f.fJT- 

An Anonymous gift of a signed edition of "Profiles In Courage" by John 
F. Kennedy. 

Patsy Boyle donated 30 hardcovers, 114 paperback, 153 magazines. 

Local artist Stephen Clark donated 5 music scores of his own 

compositions. 



GIFTS AND EXHANGE DEPARTMENT ! (continued) 

Raymond Hardin donated 425 postcards, 25 libretti, 3 magazines. 

The Marlst Center of Framlngham, HA donated 70 cartons of hardcovers and 
some paperbacks (pre-1900). 

The Faullst Center donated 360 cartons of hardcovers, paperbacks 



MICROTEXT DEPARTMENT! 

The Associates of the Boston Public Library provided funds to purchase 
Ladies Home Journal . 1883 -present on microfilm. 

The Canadian Institute for Historical Reproductions donated the 
Bibliographic Register with indexes to Pre 1900 Canadiana . 



MUSIC DEPARTMENT : 

Two volumes of American imprints of two Mozart operas and other popular 
song sheets of the period were donated by Mrs. Maud Fluchere of 
Irvington, New York. The volumes are part of the Julia Ward Howe Music 
Collection. 



Two volumes of Negro spirituals, one edited by the British composer Samuel 
Coleridge -Taylor, the other edited by William Arms Fisher were donated by 
Mrs. Beverly Hanson. 

Composer David Hart of California donated 39 original hymns set to the 
words of Mary Baker Eddy. They were composed for the most recent edition 
of the Christian Science Hvmnal. 

Music publisher Robert King continues his support of the Library by 
donating new issues of his Brass Music Series. 

40 Scores from the collection of the composer, conductor, publisher and 
musician, Gunther Schuller. 



PRINT DEPARTMENT ! 

From Stephen Andrus, a large addition (701 items) to the Impressions 
Collection at the Boston Public Library. 

From John Brook in February, 1991, 335 original photographs by him. 
Please note that this is in addition to his earlier gift of exhibition 
notices, correspondence, books and other materials. The large group of 
Brook's photographs now owned by the Boston Public Library is of great 
importance . 

From Lawrence Coolidge, Boston, a rare lithograph plan of the Back Bay 
printed in 1854 and proposing a 36 -acre Massachusetts Lake extending where 
Commonwealth Avenue runs, today. 

From the artist Lloyd Lillie, of Newton, thirteen original drawings by 
her. Lillie is the sculptor of the Curley statue in Dock Square, Boston, 
and his gift includes a drawing (head of Curley) which is one of the 
studies for the statue. 

From John D. Merrlam, two paintings by the late Lawrence Kupferman of 
Boston and four pastels and three ink and watercolor drawings by the late 
Hermon di Giovanno of Boston. 

From the artist Susan Nelson, of Boston, an original drawing by her, 
Pear Tree in Ipswich. Autumn (1985). 

From Judith Pillsbiiry, Paris, an original wood engraving. La Seine au 
Pont d'A usterlitz . 1886, by Auguste Lepere, as an addition to the Boston 
Public Library's notable collection of lapere's work. 

From Bernard and Susan Pucker of Pucker Safari Gallery, Boston, one 
mezzotint by Shigeru Matsuzake; one monoprint by Mallory Lake; one silk 
screen print by Gerald Gars ton; two sild screen prints by David Aronson; 
and one sild screen print by all (Alison Cann-Clift) . 

From the artist Hyman Swetzoff , formerly of Boston, and now of Nashua, 
New Hampshire, two original low- relief etchings by him. 

From Ben E. Watkins, photographer, Boston, Twelve photographs by him. 



RARE BOOKS AND MANUSCRIPTS DEPARTMENT! 

A group of letters to Jane Stoddart Hagle, some of them from Mary 
Thompson, Mary Brown, and G.P. Brown. Gerald R. De Witt, donor 

Through the Looking Glass by Lewis Carroll, published by The Pennyroyal 
Press with Barry Moser's illustrations. J. P. Dwyer, donor 

A very rare ephemera from the presidential campaigns of William Henry 
Harrison and Martin Van Buren. Thomas P. MacDonnell, donor 



RESEARCH LIBRARY OFFTCK; 

Approximately 1,500 Russian Language academic titles from the Russian 
Research center of Harvard University. 

The State Library of Massachusetts donated approximately 9,000 volumes 
of late 19th and early 20th centruy non-United States history titles. 

SCIENCE REFERENCE DKPARTMP;|JT « 

THe Boston Patent Law Association donated a Computer terminal with a 
CD/ROM reader. 



SOUND ARCHIVES ! 

John Ferris donated 172 recordings. 

Mary Fish donated 444 recordings. 

Sidney Hurwitz and Penepole Jencks donated 656 recordings 



i< 



• « 



Minutes of Annual Meeting 
Corporation 
May 13, 1991 
Page Four 



There being no other business, the Annual Meeting of the 
Corporation adjourned at 10:12 a.m. 



Clerk 



Please read, initial below and 
return to the Clerk 

Trustee 



^ ^ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, May 13, 1991 



A meeting of the Trustees of the Public Library as a Corporation 
was held at 10:30 a.m. 

Present at the meeting were Trustees Bulger, Consalvo, Gaines 
Snyder, and Taylor. Also present were members of the Library 
administration, staff, public, and representatives from the Friends' 
Groups. 

William M. Bulger presiding. 

The first item on the Order of Business was the approval of 

minutes. On a motion duly made and seconded, the minutes for the 

Regular and Executive Session meetings of February 27, 1991 were 
approved. 

The next item on the Order of Business was the award of 
contracts. The Director stated that there are a large number of 
contracts to consider, many of which had been in place for two and 
three year periods, but which had to be rebid owing to the new state 
uniform procurement law. Chapter 30B. In response to an inquiry 
from Mr. Consalvo noting two separate contracts for the leasing of 
vehicles, the Director pointed out that one contract was for the 
Library and the other one was for the Eastern Massachusetts Regional 
Library System. On a second inquiry from Mr. Consalvo regarding a 30% 
increase for providing delivery services it was explained that 24 
firms were solicited for bids resulting in only one firm being the 
sole bidder. Then on a motion duly made and and seconded, it was 



VOTED 



that, there be entered into, without public 
advertising, with the New England Deposit Library, 135 
Western Avenue, Allston, Massachusetts, a rental 
agreement of storage space therein for books and other 
Library materials belonging to the Boston Public 
Library, in accordance with the rates of storage space 
formally adopted by the governing board of said New 
England Deposit Library, during the period July 1, 
1991, through June 30, 1992, at a total cost not to 
exceed forty-four thousand five hundred fifty-four 
dollars and no cents ($44,554.00)." 



and 
further, 

"VOTED: 



and 



that, Arthur Curley, Director and Librarian, of the 
Public Library of the City of Boston, be, and hereby 
is, authorized to make, from time to time, as specified 
in said rental agreement with the New England Deposit 
Library, two semi-annual payments as prescribed in said 
rental agreement." 



Minutes of Meeting 
Coprporation 
May 13, 1991 
Page Two 



"VOTFD: 



and 



"VOTED: 



and 



VOTED; 



that, there be entered into with Merchants Rent-A-Car, 
Inc., 1278 Hooksett Road, Hooksett, New Hampshire 
03106, the sole eligible, responsive, and responsible 
bidder in the public bidding, advertised under G.L., c. 
30B, a contract for the leasing of two (2) panel trucks 
and two (2) station wagons for a twenty-four (24) month 
period ending June 30, 1991, at a total cost for the 
two year period not to exceed sixty-eight thousand 
eight hundred eighty dollars and no cents ($68,880.00); 
and the total cost for the first fiscal year (1992), 
not to exceed thirty-four thousand four hundred forty 
dollars and no cents ($34,440.00). The monthly lease 
rate of two panel trucks is $749.00 per vehicle; the 
monthly lease rate of two station wagons is $686.00 per 
vehicle." 



that, there be entered into with Statewide Delivery 
Service, Inc., 12 Dexter Street, Everett, 
Massachusetts 02149, the sole eligible, responsive, 
and responsible bidder in the public bidding advertised 
under 6. L., c. 308, a contract for providing a 
delivery system for the Eastern Massachusetts Regional 
Library System beginning July 1, 1991, and continuing 
for a thirty-six (36) month period ending June 30, 
1994, at a total cost not to exceed three hundred 
thirty-five thousand six hundred eighty-two dollars and 
no cents ($335,682.00). The cost for the first fiscal 
year (1992) is not to exceed one hundred eleven 
thousand eight hundred ninety-four dollars and no cents 
($111,894.00).- 



that, there be entered into with Associated Microfilm 
Management Services, Inc., 2670 Warwick Avenue, Rhode 
Island, 02889, the lowest eligible, responsive, and 
responsible bidder in the public bidding, advertised 
under G.L., c. 308, a contract for supplying and 
delivering microfilm paper and toner at a total cost 
not to exceed thirty-one thousand seven hundred 
twenty-two dollars and no cents ($31,722.00)." 



Minutes of Meeting 
Corporation 
May 13, 1991 
Page Three 



«^ *? M^^^n°^r®^^°'' provided background information on the status 
Of the McKim Restoration project and then asked John J. Doherty. 
Assistant Director and Project Manager, to report on the progress 
achieved thus far. Mr. Doherty said that the plans and 
specifications for the project were issued on March 28, 1991 with the 
bids from the sub-contractors due May 2 and the general contractor 
bids due May 30. Using a color coded graphic analysis of filed 
sub-bids, Mr. Doherty showed the positive results of the filed 
sub-bids coming in below estimated costs in every category These 
categories of sub-contractors included masonry, metal fabrications, 
waterproofing glazing, plaster, tile\acoustic tile, interior stone, 
painting, dumbwaiter, elevators, wheel chair lift, plumbing, 
electrical fire protection, and HVAC. Mr. Doherty expressed 
appreciation to Kevin T. FitzPatrick, Business Manager, and the staff 
of the Business office for their assistance in the bidding process. 

Mr. Doherty then Introduced Ken Mickiewicz and David Dinwoodev 
attorneys with Hutchins & Wheeler, consultants for the project. Mr 
• Mickiewicz spoke briefly about the complex nature of advertising for 
bids particularly when the project involves a historic public 
building and explained the complicated process for preparing bids 
under Chapter 149. Following these remarks, the Director stated that 
given the economic climate in the State, bids for the general 
contracts are expected also to be within estimated cost projections. 

T I" his Director's Report, Mr. Curley said that included in the 
Trustees folders are narrative and statistical reports representing 
highlights of current and yearly activities for FY1991. In addition, 
financial and personnel action reports are included showing no new 
staff hired from outside the library over the last several months and 
a staff size reduced by 21 positions while levels of library usage 
continue to remain high. Concluding his remarks, Mr. Curley said 
that the Library will end the year with a balanced budget. 

There being no other business, the meeting of the Corporation 
adjourned at 10:37 a.m. 



Clerk 



Please read, initial below and 
return to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Tuesday, June 18, 1991 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 10:30 a.m. 

Present at the meeting were Trustees Bulger, Consalvo, 
Gaines, Snyder, and Taylor. Also present were members of the 
Library administration, staff, public and representatives 
from many of the Branch Libraries Friends' Groups. 

William M. Bulger presiding. 

The first two items on the Order of Business were 
contracts for the McKim Building Restoration and Renovation 
Project. The Director introduced the project architects and 
legal counsel who were present to help answer any questions. 
The Director reported that analysis suggests that the lowest 
bidder, Peabody Construction Company, has complied fully with 
the specifications and other legal obligations for phase one 
of the McKim restoration project; and so, the bid proposal of 
this firm IS recommended for adoption. Further, the Director 
said that it is also necessary, at this time, to appoint a 
Clerk of the Works for the project. In response to questions 
from Mr. Consalvo, the Director said that the Clerk's salary 
would be paid from capital funds and that legal counsel noted 
that there was no conflict of interest given that the 
suggested candidate had previously worked for Peabody 
Construction Company. It was also pointed out that he had 
worked on the Boston Public Library addition project to the 
West Roxbury Branch Library. Then, on the recommendation of 
the Director, on a motion duly made and seconded, it was 

"VOTED: to accept the bid of Peabody Cpnstruction 

Company Inc., 536 Granite Street, Braintree, 
Massachusetts 02184-9107 the lowest responsible 
and eligible bidder for the publicly advertised 
Construction Contract pursuant to G.L. c. 149 
for the restoration and renovation of the McKim 
Building, Project No. 2330, and to award a 
contract to the low bidder who conforms to all 
of the other requirements and qualifications 
specified in the invitation and general bid 
documents. A contract with the Trustees of the 
Public Library of the City of Boston acting as 
a corporation pursuant to St. 1878, c. 114 as 
amended in the amount* of ten million seven 
hundred forty-five thousand dollars and no 
cents ($10,745,000.00) and that the President 
of the Board of Trustees or Arthur Curley, 
Director and Librarian, is hereby authorized to 
do all things necessary to effectuate the 
execution and delivery of such a contract with 
the qualifying low bidder. 



Minutes of Meeting 
Corporation 
June 18, 1991 
Page Two 

and 

"VOTED: to engage the services of Gerald E. Dopp as 
Clerk of the Works for the restoration and 
renovation of the McKim Building, Project No. 
2330, to act for, in behalf of and at the 
direction and the pleasure of the Trustees of 
the Public Library of the City of Boston acting 
as a corporation pursuant to St. 1878, c. 114 
as amended at an annual cost not to exceed 
$60,000.00; and that Arthur Curley, Director 
and Librarian, is hereby authorized to do all 
things necessary to cause Mr. Dopp to be 
employed for such purpose." 

The next contract addressed was for supplying, delivering 
and installing Telefax machines for the Eastern Massachusetts 
Regional Library System. On a motion duly made and seconded, 
it was 

"VOTED: that there be entered into with 

Tel autograph/Omni fax Corporation, 8700 Bellanea 
Avenue, Los Angeles, California 90045, the low 
eligible and responsible bidder in the public 
bidding, advertised under G.L. c. 30-B, a 
contract for supplying, delivering and 
installing Telefax Machines for the Eastern 
Massachusetts Regional Library Systems during 
the period June 1, 1991, through June 30, 1991 
at a total cost not to exceed seventy-one 
thousand three hundred thirty dollars and no 
cents ($71,330.00)." 

Next, additions to existing Funds in the General 
Investment Account, on a motion duly made and seconded, it 
was 



"VOTED: that the sum of $43,078.28, representing 

miscellaneous gifts and royalties contributed 
to funds established in the General Investment 
Account be added to the respective funds in the 
General Investment Account as follows: 



Minutes of Meeting 
Corporation 
June 18, 1991 
Page Three 



FUND 



AMOUNT 



Fred Allen Fund 

Antiquarian Booksellers 

Boston Authors Club 

Rita Dineen 

Marjorie Gibbons 

Dr. Samuel Green Memorial 

Nason Fund 



$ 2,550.00 

4,000.00 

250.00 

1,700.00 

100.00 

143.24 

34.335.04 



UNITS 03.72 


685 


1/2 


1,075 




67 




457 




27 




38 


1/2 


9.230 





$43,078.28 



11,580 



The President then called on Mr. Snyder, who also serves 
as Chairman of the Associates of the Boston Public Library, 
to report on the Associates Fundraising Program. Mr. Snyder 
said that he and Mr. Taylor are working together with the 
Executive Board of the Associates to help raise a suggested 
goal of 18 million dollars to be used for the McKim Building 
restoration and renovation project, as well as endowment 
support for special collections and community library 
services projects. Mr. Snyder said that the Executive Board 
has given its support to engage the services of a fundraising 
consulting firm to conduct a study to assess the feasibility 
of a major fundraising campaign for the Library. The * 
President thanked Messrs. Snyder and Taylor, noting that the 
Library is very fortunate to have both of them working toward 
this goal and wished them great success. 



Minutes of Meeting 
Corporation 
June 18, 1991 
Page Four 



There being no other business, the meeting of the Corporation 
adjourned at 10:40 a.m. 



Clerk 



Please read, initial below 
and return to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Tuesday, October 8, 1991 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 9:22 a.m. 

Present at the meeting were Trustees Bulger, Consalvo, 
Gaines, Snyder, and Taylor. Also present were members of 
the Library administration, staff, public and 
representatives from the Library's Friends Groups. 

William M. Bulger presiding. 

The first item on the Order of Business was the 
approval of minutes. On a motion duly made and seconded, 
the minutes for the Annual, Regular, and Executive Session 
Meetings of May 13, 1991, the Regular and Executive Session 
Meetings of June 18, 1991 and the minutes of the Special 
Meeting of June 24, 1991 were approved. 

The Director first welcomed all present to join him, 
the Trustees, and Mayor Raymond L. Flynn for a Historic 
Ceremony in the Lobby of the McKim Building immediately 
following the Board meeting slated to begin at 11:00 a.m. 
The Director reported that the restoration of the McKim 
building in Copley Square has started as it approaches its 
100th anniversary — with the cracks and creaks of age. The 
Director said that it is planned to keep what is historic 
and beautiful and to replace what is worn and obsolete. 
Contracts are fully implemented, staging is installed, 
appropriate demolition in the basement is taking place, the 
platform area is being studied, and the lions are safely 
covered. The Ceremony will include a firsthand viewing of 
the restoration site and an unveiling of the McKim designs 
by Shepley, Bui finch, Richardson, and Abbott, project 
architects. 

Next the Director called upon John J. Doherty, 
Assistant Director and project manager, to provide an 
update on the progress achieved thus far. Mr. Doherty 
reported that 50% of the material from the basement has 
already been relocated to the Charlestown Service Building, 
scaffolding is being installed, nearly one-half of the 
asbestos has been removed, the barrier fence will soon be 
erected, and work on the underground utilities and 
electrical wiring will begin next week. Mrs. Gaines 
stressed the importance of safety for staff and users and 
Mr. Doherty underscored that every safety precaution will 



Minutes of Meeting 
Corporation 
October 8, 1991 
Page Two 



be undertaken during the project to ensure the safety and 
security of the staff and public given that full library 
service shall try to be maintained during the project. The 
Director said that thus far library users have been 
extremely cooperative and a directional signage program put 
into place seems to be helping. In response to a request 
from Mr. Snyder for a bar chart to illustrate the 
progress of the project, Mr. Doherty said that one was 
being prepared. 

The President then addressed the calendar of Trustees* 
Meetings for 1991-1992 and scheduled the next Board Meeting 
for November 18, 1991, 5:30 p.m., Brighton Branch Library, 
Brighton Center. The President then scheduled the future 
Board Meetings to be held at the Central Library at 10:00 
a.m. on the following dates: January 6, 1992; March 2, 
1992; May 18, 1992 (Annual Meeting); and June 15, 1992. 

The Director reported on the audited financial 
statements and other financial information conducted by 
Ernst & Young on the Library's Trust Funds, Library of Last 
Recourse Program, and Eastern Massachusetts Regional 
Library System — Boston Program as of June 30, 1991. The 
Director stated that if the Trustees wished, an invitation 
to Stephen D. Paine of Wellington Management Company, who 
serves as the Trustees* Investment Counsel, could be 
extended to him to attend the next meeting of the Board to 
provide an update on the investments. The Board agreed and 
asked that he be invited to the next meeting. In response 
to an inquiry from Mr. Consalvo regarding the policy and 
mechanisms of disbursements of trust fund income, the 
Director explained that all principal funds are invested in 
the General Investment Account. This is a pooled 
investment fund in which each trust fund holds a number of 
units equal to the total invested. Income revenue funds 
are invested and all securities owned by the Library's 
invested funds are held in custody by the Bank of Boston at 
the discretion of the Collector-Treasurer of the City of 
Boston. Income from these funds is distributed annually to 
the Library by the Collector-Treasurer pursuant to a vote 
of. the Trustees. Discussion followed on the nature of the 



Minutes of Meeting 
Corporation 
October 8, 1991 
Page Three 



restricted and unrestricted trust funds ending with Mr. 
Consalvo requesting further background information on and 
descriptions of the Library's Trust Funds. 

The Associate Director outlined the plans for the 
reorganization of the Catalog Department. Providing an 
historical perspective of the evolution, growth, and 
development of the Boston Public Library's bibliographic 
controls since 1868 to the present, Mr. Kelly said that 
with the enhancement of national data bases, OCLC and 
supplemented with automated utilities, the majority of 
titles needed to be processed already have exisiting 
cataloging copy. In FY1991, only 7,500 items required 
original cataloging out of a total of 67,500 processed. Of 
those, only 2,500 - 3,000 received original cataloging. 
Consequently, it is planned to reduce the cataloging staff 
from ten to two catalogers. Mr. Kelly concluded that the 
Library will, however, use minimal cataloging to expedite 
access of materials to patrons and the backlog of material 
would be handled on a priority basis. In response to a 
question from Mrs. Gaines as to whether institutions of 
similar size are using minimal cataloging of materials, Mr. 
Kelly responded yes and added that even the Library of 
Congress is creating minimal cataloging records. 

In his Director's Report, Mr. Curley announced the 
recent notification of a bequest in the amount of 
$500,000.00 from the estate of Portland Allen Rines, widow 
of the famed Fred Allen who worked as a stack boy at the 
Boston Public Library in his teens. In the 1970 's, the 
Library acquired Fred Allen's personal papers and radio 
tapes and established the Fred Allen Archive of Recorded 
Sound. Upon receipt of the gift, the Trustees will need to 
officially vote to accept this sum in support of the sound 
archives collection and agree to the terms of the bequest. 
Next, the Director distributed to the members of the Board 
copies of the newly released Bibles, Brahmins . and Bosses ; 
A Short Historv of Boston, Third Edition: revised, by 
Thomas H,. O'Connor, published by the Trustees of the Boston 
Public Library, edited by Jane Manthorne with graphics by 
Rick Zonghi. The Director said that Ms. Lesley Loke had 
planned to report on the forthcoming Book Sale but was 
called to jury duty. The Director then reported that the 
City-Wide Friends of the Boston Public Library have 
scheduled a Fall Book Sale to be held on Saturday, October 
12, 1991 in' the Mezzanine Conference Room of the Johnson 



Minutes of Meeting 
Corporation 
October 8, 1991 
Page Four 



Building, in Copley Square beginning at 10:00 a.m. 
Proceeds will benefit programming throughout the entire 
Boston Public Library system. Discussion followed on the 
library's policy hosting book sales and guidelines for 
recycling unsold books. On a related preservation issue, 
Mr. Taylor asked about ongoing preservation efforts at the 
Library and the Director responded that the Library 
recently concluded a major Preservation Self -Study in 
cooperation with the Association of Research Libraries in 
Washington, D.C. Further, the Director said that if the 
Board so desired a Board meeting could be devoted to 
preservation efforts and include a tour of the Library's 
Preservation Laboratory in the Research Library. The Board 
said they would like to do so. The Director noted that he 
has placed in the Trustees' folders narrative, financial, 
and statistical reports representing highlights of current 
activities and summaries of personnel actions taken. 

In other business, Mr. Consalvo congratulated the 
Library on establishing a shared position at the West 
Roxbury Branch Library. Mr. Consalvo talked about outreach 
efforts for hiring minority and women's business 
enterprises for library projects pointing out that the 
Library could search for a law firm meeting MWBE 
requirements to assist with the McKim restoration project. 
Mrs. Gaines noted the lack of minorities and women in 
administrative management positions at the Library since 
the retirement of Mrs. Gelzer. The Director said that 
extraordinary recruitment efforts have been undertaken 
nationally with limited success. It was also reported that 
the last management position filled was first offered to a 
racial minority female who decided to turn it down. Mrs. 
Gaines noted that she knows of a highly qualified person 
with twenty-five years of library/administrative service 
and who previously worked at the Boston Public Library. 
Mr. Curley requested that he send to him his resume. Next, 
Mr. Consalvo addressed the issue of travel by library staff 
members and suggested, that efforts be undertaken to reduce 
the amount of travel. The Director pointed out that 
library travel is paid for by trust funds not tax money, 
but in light of public sensitivity on such matters in times 
of fiscal retrenchment he has already taken steps to reduce 
travel to a necessary minimum. The Director added that in 
many cases, however, travel is a requirement of the 



Minutes of Meeting 
Corporation 
October 8, 1991 
Page Five 



many federal and state grants the Library receives and of 
the Library's essential participation in cooperative 
information networks. Following discussion, Mr. Taylor 
requested from the President of the Board to have a brief 
summary on the Library's travel policy at the next 
Trustees' meeting. The Board President agreed. Mrs. 
Gaines then asked the President of the Board if her 
requests for updates and information could be incorporated 
into the minutes of the meeting and the Board President 
agreed. Among the items requested were: Copies of budgets 
for Communitry Library Services and Research Library 
Departments showing Distribution of Funds; Library 
Security; MBLN Network; Policy regarding Circulating 
Videotapes/CDs; Status of Library Volunteer Program System- 
Wide; Update on Catalog Department Reorganization; Report 
on ongoing Demographic Study of Boston Neighborhoods; 
Status of proposed Management Evaluation System; Discussion 
of Recruitment of Young Adult Librarians; Update on Library 
Stocks; Acceptance of Examining Committee Report; Report on 
the Condition of Library Buildings; Access Center 
Activities—how budget impacts activities; Friends Groups; 
Literacy Programs; Status of position of Assistant 
Director/Communications and Community Affairs; and Status 
of proposed Board of Overseers. 

The President said it was necessary to go into 
Executive Session to discuss the Library's Development 
Campaign, and on a motion duly made and seconded, it was so 
voted. 

The meeting of the Corporation adjourned at 10:25 a.m. 



• ii 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Brighton Branch Library 
Monday, November 18, 1991 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 5:45 p.m. 

Present at the meeting were Trustees Bulger, Consalvo, Gaines, 
and Snyder. Also present were members of the Library 
administration, staff, public and representatives from the Brighton 
and Faneuil Branch Libraries Friends' Groups. 

Honorable William M. Bulger presiding. 

The first item on the Order of Business was the approval of 

minutes. On a motion duly made and seconded, the minutes for the 

Regular and Executive Session Meetings of October 8, 1991 were 
approved. 

Next the Director provided background information on the award 
of contract for supplying periodicals and serials and servicing the 
subscriptions for FY1992. The Director explained the reasons for 
the non-public advertised bid noting there are only two firms 
nationally that might supply the contract specifications and the 
recommended firm is local and offers more comprehensive service. 
Then, on a motion duly made and seconded, and on the recommendation 
of the Director, it was 

"VOTED: that, without public advertising, there be entered 

into with the Faxon Company, Inc., 15 Southwest Park, 
Westwood, Massachusetts, a contract for (1) supplying 
periodicals and serials for the calendar year 1992, 
and (2) servicing the subscriptions for the 
individual items throughout the year as specified in 
the specifications, and subject to the terms, 
agreements, and conditions set forth in said 
contract, at a total cost not to exceed two hundred 
one thousand four hundred eighty-eight dollars and 
nine cents ($201,488.09)." 

The Director introduced Ms. Worth Douglas, Assistant Supervisor 
of Branch Libraries, Brighton District, and Branch Librarian of the 
Brighton and Faneuil Branch Libraries. Beginning with an 
introduction of the staff of the Brighton and Faneuil Branch 
Libraries, Ms. Douglas gave a history of the branches followed by a 
description of the collections and full range of services provided 
by the libraries. Ms. Olive Silva, Vice-President of the Friends 
of the Brighton Branch Library, thanked the Board for holding the 
meeting in the community and discussed the role of the Friends' 
Group. Ms. Silva said that the current membership is at 150 and 



Minutes of Meeting 
Corporation 
November 18, 1991 
Page Two 

growing and publishes a quarterly newsletter. Ms. Silva reported 
that the Friends sponsor children's programs, purchased two 
memberships to the Museum of Fine Arts for the public to use, host 
yearly book and bake sales, and plant flowers in the front yard. 
Ms. Deborah Lowe, President of the Friends of the Faneuil Branch 
Library, expressed appreciation to the Board of Trustees and the 
City of Boston for their efforts and support to keep the Branch 
Library open five days a week instead of three days as proposed 
last June during the fiscal crisis. Ms. Lowe described a recent 
successful auction held by the Friends which netted $1,600 in 
support of children's story hours and other library related events 
and expressed appreciation to the Director who has served as a 
guest auctioneer. Ms. Colletta Kascar, Faneuil Library patron, 
gave a brief progress report on the successful children's programs 
held at the Branch and thanked the Board for their efforts in 
keeping the children's librarian position which was slated to be 
vacated last June because of budget cuts. Commenting that she 
never met a children's librarian that she didn't like, Mrs. Gaines 
inquired regarding Ms. Douglas' comment that children's programming 
at the Brighton Branch has been curtailed because of lack of 
staff. Ms. Douglas responded that two vacancies (Adults and 
General ist Librarians) have existed over the past year, the Young 
Adults position has been vacated, in addition as a District 
Supervisor she spends a great deal of time at Central and at other 
branch libraries; consequently the children's librarian is called 
upon to do other professional duties such as taking charge of the 
building in the absence of sufficient professional help impacting 
on her ability to focus exclusively on children's work. 

The President invited representatives of Wellington Management 
Company who were present to provide an overview of the Library's 
investment portfolio as of October, 1991. Representing Wellington 
Management Company were Stephen D. Paine, Equity Manager, and 
Portfolio Manager for the Library's investment accounts; Robert D. 
Payne, Fixed Income Manager and Bond Portfolio Manager; and Eugene 
E. Record, Relationship Manager and Manager of Public Funds 
Accounts. Mr. Stephen Payne remarked on how impressive the staff 
and Friends' reports were and on the outstanding community support 
for the Library. Following an overview and introduction to the 
company, Mr. Payne addressed the statement of investment objectives 
noting that the Library is a non-profit organization with endowment 
assets of $17.6 million as of October 1991. Further, the equity 
portfolio is to be well diversified with a minimum of 20 equity 
securities spread over a range of industries. The portfolio has 
been divested of all companies doing business in South Africa as of 
June 30, 1987. Mr. Payne discussed the real purchasing power value 
of the endowment noting that spending is at a 4 1/2% to 5% level 



Minutes of Meeting 
Corporation 
November 18, 1991 
Page Three 

and the portfolio has done yery well in investments over five years 
but the 1990s may not be as favorable an investment environment as 
the 1980s. The Library has received a cumulative investment return 
of 13.3% which is a relatively good solid return. Robert Payne 
discussed the current environment, interest rate outlook, and 
strategies. Eugene Record proposed to the Trustees to invest 
$500,000 or 3.5% of the portfolio in Wellington Trust Company's 
South Africa Free International Equity Portfolio. Mr. Record 
cited reasons for this strategy noting International Equities 
historically have high returns - 23.0% over last 10 years versus 
17.5% for S&P 500; attractive potential returns — foreign economies 
are expected to grow faster than that of the United States; 
diversification—greater diversification of equity assets, reduced 
overall risk exposure. Mr. Record outlined reasons for investing 
in the Wellington Portfolio and said that if approved, a Trust 
Agreement would need to be signed and the assets are managed 
separately and billed at 0.9% annually. Mr. Snyder responded that 
it is good policy to invest globally and to invest in pool 
investments because the risk is spread out especially when dealing 
with potentially volatile countries. On a related investment 
issue, Mr. Payne also indicated that the current agreement with 
Wellington for counseling services is being offered for renewal 
with no proposed fee increase. Following discussion among the 
Trustees, on a motion duly made and seconded, it was 



'VOTED: 



and 
further 



that, the agreement with Wellington Management 
Company, 75 State Street, Boston, Massachusetts 
02109, for investment counseling services be renewed 
for the period July 1, 1991 through June 30, 1992, in 
accordance with the terms specified in the agreement. 



"VOTED: 



and 
further 



that a new proposed Investment program be established 
on behalf of the Trustees by Wellington Management 
Company, D/B/A Wellington Trust Company, National 
Association (N.A.), to be called "South Africa Free 
International Equity Portfolio." The total Trustees' 
investment to be no more than $500,000.00 or 3.5% of 
the General Investment Account as of the above date." 



'VOTED: that, Arthur Curley, Director and Librarian, be, and 
hereby is, authorized to make from time to time as ' 
specified in the agreement for the period of July 1, 



Minutes of Meeting 
Corporation 
November 18, 1991 
Page Four 

1991, through June 30, 1992, between the Trustees of 
the Public Library of the City of Boston and 
Wellington Management Company, 75 State Street, 
Boston, Massachusetts, the payments prescribed by 
said agreement from undistributed income of the 
General Investment Account if he finds that the 
conditions precedent to such have been fulfilled." 

The President asked that the report on the McKim Restoration 
Project be rescheduled for the next meeting of the Board in the 
interest of time and moved to the Capital Projects Review on the 
Order of Business. The Director said that the Fall 1991 Capital 
Planning Program distributed to the Trustees is a continuation of 
the Mayor's Five Year Capital Projects Plan for the Library which 
the Mayor began in 1986 authorizing over $40 million dollars. John 
J. Doherty, Assistant Director for Capital Projects, described the 
proposed Capital Planning Program and expressed appreciation to 
Victor Hagen of Public Facilities and Mary Nee of the Office of 
Capital Planning for their significant cooperation. The proposed 
program includes demographic and site studies for proposed new 
branch facilities at Allston and Savin Hill, as well as demographic 
and site studies for new additions to the following branches: Hyde 
Park, Orient Heights, Uphams Corner, and Washington Village. Also, 
provisions for a study of additional capital needs for the Johnson 
Building, major repairs to the HVAC in the Johnson Building, 
improvements to the Charlestown Depository and Service Building, 
and continued support for Phase II of the restoration program for 
the McKim Building. Mr. Doherty said that the Office of Capital 
Planning has approved all of the above requests except for the 
capital needs for the Charlestown Service Building which have been 
put on hold for now; he added that nearly $12 million has been 
spent to date. Following his presentation, Mr. Doherty presented a 
slide program updating the Library's capital projects completed to 
date and included the restoration of the McKim Building, windows 
and handicapped ramp at Mattapan, interior restoration of Connolly, 
window screening at Egleston, interior and exterior improvements 
at South Boston, and the new addition to the West Roxbury Branch 
Library. Mr. Doherty concluded that all branch 
libraries have fire alarm systems connected to the Boston Fire 
Department and security systems tied into the Public Facilities 
Department. He also called attention to a bar chart on display 
illustrating the progress of the McKim Restoration Project, as 
requested by Mr. Snyder at the previous Trustees meeting. 



Minutes of Meeting 
Corporation 
November 18, 1991 
Page Five 

In the Interest of time, the Director gave a brief Director's 
Report and noted that he has placed In the Trustees' folders 
narrative, financial, and statistical reports representing 
highlights of current activities and summaries of personnel actions 
taken. Mrs. Gaines expressed regret that the Director is not given 
the opportunity to deliver a full report and questioned if perhaps 
his report could be placed at the top of the order of business. 
The Director said that the Trustees By-laws dictate the order of 
business. The Board President said that as expected we hear from 
the Director throughout the entire meeting and added that "he is 
doing a splendid job." 

Donald Cakes, President, City-Wide Friends of the Boston Public 
Library expressed appreciation to the Trustees for scheduling the 
meeting at a branch library. 

There being no other business, the meeting of the Corporation 
adjourned at 7:25 p.m. 



Clerk 



Please read, Initial below 
and return to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, January 17, 1992 



A meeting of the Trustees of the Public Library as a Corporation 
was held at 11:15 a.m. 

Present at the meeting were Trustees Bulger, Gaines, and Taylor- 
Also present were members of the Library administration, staff, 
public, representatives from the Friends' Groups, and Victor Hagan, 
Chief Engineer, Public Facilities Department. 

Honorable William M. Bulger presiding. 

m 

■ The first item on the Order of Business was the approval of 
minutes. On a motion duly made and seconded, the minutes for the 
Regular Meeting of November 18, 1991 were approved. 

On the next item for action, additions to the General Investment 
Account, on a motion duly made and seconded, it was 

"VOTED: that the sum of $62,823.72 representing the income for 
the period from July 1, 1990 to June 30, 1991 earned by 
the following funds in the General Investment Account 
be reinvested in these funds in the General Investment 
Account as required by their authorizing votes on the 
basis of $3.61 per unit which is hereby determined to 
be the present fair value per unit: 



^ » 



Fund Name 

Joan of Arc Fund 

Boston Public Library Staff 

Centennial Fund 
Centennial Fund 
John Deferrari Fund 
Lee M. Friedman Fund 
Lee M. Friedman Memorial 

Fund 
1/4 Lee M. Friedman-Books for 

Rare Books Department 
Dr. Samuel Abbott Green 

Memorial Fund 
Arthur W. Heintzelman Memorial 

Fund 
G. K. Hall Associates Fund 
Library Art Fund 
Marjorie Wiggin Prescott Fund 
Ellery Sedgwick Fund 
Shakespeare--Emerson Fund 



Units $ 


3.61 Amount 


824 


$ 2,975.34 


1,221 


4,405.81 


28 


101.10 


2,189 


7,903.28 


5,508 


19,884.23 


16 


58.25 


134 


484.91 


5,398 


19,487.87 


264 


953.65 


124 


447.09 


66 


238.06 


5 


18.89 


98 


352.11 


39 


139.06 



Minutes of Meeting 
Corporation 
Page Two 

Helen 0. Storrow Fund 
1/2 Wedgewood Club 25th 

Anniversary Fund 
Stow Wengenwroth Fund 

Total 



1,376 

39 

74 

17,403 



4,966.25 

140.20 
267.62 

$62,823.72 



Next, additions to Existing Trust Funds in the General Investment 
Account, on a motion duly made and seconded, it was 



VOTED: 



that the sum $519,674.17 representing miscellaneous 
gifts and royalties contributed to funds established 
the General Investment Account be added to the 
respective funds in the General Investment Account as 
required by their authorizing votes on the basis of 
$3.96 per unit which is hereby determined to be the 
present fair value per unit as follows: 



in 



Fund Name 



Thomas Nason 
Rita Dineen 
Boston Authors 
Friends of Kirstein 
Fred Allen Fund 
Marjorie Gibbons 

Total 

Next the Director provided background information on the Maury A 
Bromsen Lecture in Humanistic Bibliography and Endowment for Latin 
American Acquisitions and the request to transfer these trust funds 
to the General Investment Account. Then, on a motion duly made and 
seconded, it was 



Units (3 $3.96 


Amount 


4,690 

177 • 

63 

32 

126,263 

6 


$ 18,574.17 

700.00 

250.00 

125.00 

500,000.00 

25.00 


131,231 


$519,674.17 



'VOTED: 



that the principal $77,765.70 of the Maury A. Bromsen 
Lecture in Humanistic Bibliography Fund now invested 
separately be transferred to the General Investment 
Account and for this purpose 19,638 units be added to 
the General Investment Account on the basis of $3.96 
per unit, which is hereby determined to be the present 
fair value per unit; and furthermore, be it understood 
that the income for this fund shall continue to be used 
as stipulated in the vote establishing this fund." 



and, 



Minutes of Meeting 

Corporation 

Page Three • • 

"''°™' FnH!^i^%''!;^"^^P?^ $25,921.90 of the Maury A. Bromsen 
Endowment for Latin American Acquisitions now invested 
separately be transferred to the General Investment 
Account and for this purpose 6,546 units be added to 
the General Investment Account on the basis of $3 96 
per unit, which is hereby determined to be the present 
fair value per unit; and furthermore, be it understood 
that the income for this fund shall continue to be used 
as stipulated in the vote establishing this fund." 

P,rJ^^o!T*°^^"*^°*^"5^'^ ^'■^*°'' "^gan, Chief Engineer, Public 
ro^I tfl! ■^P*''?So2* *2^ ^ '"®'"''«*" °^ t'le HcKim Building Restoration 
rn^^^h^f-''"''^ ^11^- ^^^ Director praised Mr. Hagan's outstanding 
t^ thi ^-i""' *° *5^ committee, the personal commitment he has g vin 
to the Library and said he has been a wonderful bridge to the c ty 
and IS a terrific source of advice. The Director reported that ^ 
,r^ffniH?I!^ f ^^^ project is underway, the construction fence and 
scaffold ng are up, and interior restoration of the basement is 
progressing The Director said that he would welcome giving the 

Jreferred! ^^' ""'^'^'"^ " ' ^'°''^ °' individullly if they 

• 

Next John J. Doherty, Assistant Director for Capital Projects." 
provided a progress report on the McKim Restoration Project referrinq 
«?nL"'^*u^ °t photographs on display depicting the work in progress 

sIowina'fL%rh'"H'i""^'^'''^.°P'^ "^ ''"""^^ Construction Comjan? 
?h?c ?! V'f schedule of project activities. Mr. Doherty said that 
this is a fast track schedule developed by Peabody Construction 
Company and is not the schedule the Library and the architects have 

R«P^th"^K°'■ ^K' ^:°J''^- "'•• ^°^''^=' P*-^'^«d the St ff of he 
2?c^'^f • "■'.^•"■^ for their cooperation during this somewhat 
disruptive time and described the accomplishments achieved thus far- 
basement restoration work is nearly complete; new water and sewage ' 
r«t"I^J " are installed; front lobby ceiling is meticulously being 
restored; investigating areas underneath the outside platform for 
ll^lVy. ""r"' of leaks inside the Library; and installation of a 
new electrical paneling is ongoing. Discussion followed on the need 
t^hw ]Ti°-'"°"ir°'" ^^'■^ carefully potential changes in the water 

Mr^ !p, -^H •^"" ^r^^* °" ^^^ 2'°°° "°°<^e" pilings on which the 
McKim Building rests, and on studies which are being conducted by 
geotecnnical engineers from Haley and Aldrich. The Director said 

l.tl ?^ '"L°"n^® ^J°^t^^ '^ progressing very well thanks in great 
part to Mr. Doherty who came to the Boston Public Library in 1972 to 
serve as project director for constructing the Johnson Building 



Minutes of Meeting 
Corporation 
Page Four 



*u 4. "^^ related McKim Building restoration issue, the Director said 
that It was necessary for the Trustees to consider a vote amending 
the contract for certain design services in connection with the 
restoration and renovation project between the Trustees and the 
Architects. Following discussion, on a motion duly made and 
seconded, and on the recommendation of the Director, it was 

"VOTED: that the Trustees enter into an agreement amending the 
existing agreement with Shepley, Bulfinch, Richardson & 
Abbott, Inc. to provide for the preparation of working 
drawings and detailed specifications for construction 
of the first phase of the McKim Restoration Project and 
for the supervision of actual construction thereof at a 
professional fee for all basic architectural and 
engineering services in an amount not to exceed 
$1,387,900, but at rates stated in the contract, in any 
event in the aggregate not to exceed $3,109,000." 

Next, in his report to the Trustees, the Director noted that he 
placed in their folders a copy of Mayor Raymond L. Flynn's FY1991 
Management Report on the Library. The Director was yery pleased to 
report that while there were reductions in Library personnel, the 
Library staff met or exceeded targeted levels of objectives and 
services. In addition, the Director made reference to the FY1991 
Annual Use Statistics for Community Library Services distributed to 
the Trustees. Compiled by Lesley C. Loke, Assistant Director for 
Community Library Services, the Director said that she did a superb 
job analyzing the service activities which showed remarkable growth 
in library use. Among some of the highlights were: a 14% increase 
in circulation; a 25% increase in registered borrowers; a 28% 
increase in the number of questions handled per hour open; and a 33% 
increase in the average number of people attending each library 
program. Further, the Director noted that he has placed in the 
Trustees' folders narrative, financial, and statistical reports 
representing highlights of current activites and summaries of 
personnel actions taken. 

Next, the Director said that he was very honored to announce and 
present to the Trustees copies of a significant publication entitled 
African-Americans i n Boston : More Than 350 Years by Robert C. Hayden 
released appropriately so on the birthday anniversary of the Reverend 
Martin Luther King, Jr. Published by the Trustees of the Boston 
Public Library, the book has been generously funded by Bank of Boston 
and copies of the publication will be distributed to all public 
libraries and schools in the Commonwealth. The Director was 



Minutes of Meeting 
Corporation 
Page Five 



particuarly pleased to note that Library Trustee Berthe M. Gaines not 
only has an entry in the book but also served as Co-editor. Ms. Jane 
Manthorne, Curator of Publications for the Library, served as 
Editor. Mrs. Gaines remarked that Richard Zonghi, Chief of Graphic 
Services at the Library, was responsible for the beautiful graphic 
layout of the book which she said "adds volumes to the publication." 
Mrs. Gaines said that it is a splendid book and it was a labor of 
love for her to edit. Further, she said that it is important for 
children of minorities and for others to be aware of and emulate 
distinguished role models, beyond the sports world, and know that 
"what happened in the past can happen in the future." 

There being no other business, the meeting of the Corporation 
adjourned at 12:00 Noon. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, March 2, 1992 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 10:12 a.m. 

Present at the meeting were Trustees Bulger, Consalvo, 
Gaines, Snyder, and Taylor. Also present were members of 
the Library administration, staff, public, and 
representatives from the Uphams Corner Branch Library and 
several other Friends' Groups. 

The Honorable William M. Bulger presiding. 

The first item on the Order of Business was the 
approval of minutes. On a motion duly made and seconded, 
the minutes for the Regular and Executive Session Meetings 
of January 17, 1992 were approved. 

The Director provided background information on the 
proposed award of contract for microfilming of 
Massachusetts newspapers, noting that the recommendation of 
award is for the sole eligible, responsive, and responsible 
bidder in the public bidding, as readvertised under G.L. c. 
30-B. Then, on a motion duly made and seconded, it was 



"VOTED: 



that there be entered into with Spaulding 
Company, Inc., Graphic Microfilm Division, 
Hawes Way, Stoughton, Massachusetts 02072, 
sole eligible, responsive, and responsible 
bidder in the public bidding, readvertised 
under G.L., c. 30-B, a contract for 
microfilming of Massachusetts newspapers 
during the period March 1, 1992, through 
September 30, 1992, at a total cost not to 
exceed twenty-three thousand eight hundred 
thirty-three* dollars and thirty-five cents 
($23,833.35) 



80 
the 



II 



Next, John J. Doherty, Assistant Director for Capital 
Projects, recalled the discussion at the previous Trustees' 
meeting regarding the need to continue to monitor very 
carefully potential changes in the water tables and their 
effect on the* 2,000 wooden pilings on which the McKim 
Building rests. Mr. Doherty reported that the preliminary 
results of a study conducted by geotechnical engineers from 
Haley and Aldrich are very positive — noting that the 



Minutes of Meeting 
Corporation 
March 2, 1992 
Page Two 



hai^olcurred^^fnf ^ho''^ ^°"2''' "° '^^''^^^ ^° ^^^^ foundation 
nas occurred, and the renovation project can move forward. 

of the LarH^^?'^/^^''^' ^^^ Director informed the members 
Of the Board of a very serious potential threat to the 

TocaLrif thf ^.i^ifEifincLMuses by Puvis de ChavaSnes 
located in the McKim Building on the second floor that took 

Srectoriairthrr.^""''-"'^"" ^^" ^"^^"^^"^ "^^ ^^^--^ ^he 
uirector said that a ma: or surge of steam took place on the 

previous Sunday night/Monday morning. The steam which is 

lirae and^^''^"°''i'r ^^fl^ing by Bolton Therml^su^fered a 
surge and a valve blew in the basement area. The steam 

o^^^f ^?.^!?''°"2^ ^^^ P'^"^^'^ enclosed construction area 
on the first and second floors of the McKim building 
causing the "tropical" effect in the building on Monday. 

?ro™ f^rr^r'^'/''^ P''°^^"=^ contractors and conservators 
from the Center for Conservation Studies of Harvard 

™r^v^^^ ^°^^ ^""^ ""^^""' "^^^ =^11«<^ immediately to 
assess the damage. The conservators concluded that while 

S the'L?ni-^?r^?rK '^^"'^^^ ^° ^^^ ">""!' ="^f^<=« damage 
?™n,»H?J 2 ^^^£ ^^^ occurred and they recommended that 
the ™nr^? ^rr^""?"^ ^"'^ required preservation measures of 
that th» p^f -^P^r^ .t^ ^^^^ juncture, the Director said 
lo L^n^^ r^^^^D^ °^ the Board may wish to call for a vote 
to go into Executive Session to discuss the legal and 

n2!rt2''^ ^""Pii^^^^i^^s °f this situation along with the 
next Item on the order of business involving acquiring 
«^^n^ storage property. Then, on a motion duly made and 
return^HVi%r^ SO voted at 10:25 a.m. The Trustees 
Then on IL^^ «>eeting of the Corporation at 10:40 a.m. 
^„?"' ^ the recommendation of the Director, on a motion 
duly made and seconded, it was "'ui-ion 



"VOTED: 



that there be entered into, without public 
bidding, under authority contained in G.L., c 
30-B, s. 8 a contract between the Trustees of 
the Public Library of the City of Boston and 
Harvard University Art Museum Center for 
Conservation and Technical Studies, 32 Quincy 
Street, Cambridge, Massachusetts 02138, for 
the immediate treatment and required 
preservation measures of the mural entitled 
The Inspiring Musps by Puvis de Chavannes 
located in the McKim Building of the Boston 
Public Library, Copley Square, the cost not to 
exceed one hundred and fifty one thousand 
dollars ($151,000)." 



Minutes of Meeting 
Corporation 
March 2, 1992 
Page Three 



The Director addressed the Library's critical and 
immediate need of remote storage space noting that in 1989, 
the Board voted authorization for a property in Lawrence, 
Massachusetts but another bidder acquired that property. 
The Director provided background information on the 
proposed site and on his recommendation, on a motion duly 
made and seconded, it was 

"VOTED: to authorize Arthur Cur ley, Director and 
Librarian, to negotiate an agreement to 
secure by purchase or lease-purchase the 
property known as Brockton Security Self 
Storage, located at Eighteen-Twenty North 
Montello Street, Brockton, utilizing funds 
from the John Deferrari Indenture of Trust, 
1947, and the Library of Last Recourse 
Program. " 

The Board President announced that immediately 
following the Trustees' meeting, the Board of Trustees, 
Library administrators. Governor William Weld, Mayor 
Raymond L. Flynn, and the Massachusetts Congressional 
Delegation will join with many representatives of business, 
education and government at a special luncheon and 
organizing meeting to launch the creation of a Boston 
Public Library Foundation. The Board President stated that 
the Boston Public Library is of great personal interest to 
all involved because of its overwhelming importance to the 
city of Boston, the Commonwealth of Massahcusetts and New 
England. He said that it may surprise one to know that 
there are two institutions located in the Back Bay, each of 
which attracts over 2 million "fans" per year. One is the 
Boston Red Sox; the other is the Boston Public Library. 
The President said that he hopes all participants in this 
historic fund-raising appeal meeting will leave with an 
enhanced appreciation of the great contributions the Boston 
Public Library makes to our reigon. 

The President paid tribute to Mr. John Larkin Thompson, 
President & Chief Executive Officer with Blue Cross and 
Blue Shield of Massachusetts, Inc. who will serve as 
Chairman of the Board, and Mr. John J. Cullinane, President 
of The Cullinane Group, Inc. who will preside as President 
of the Board. The members of the Board of Directors 
include the following: Peter A. Brooke, President, Advent 
International; Stephen L. Brown, President & COO, John 
Hancock Mutual Life Insurance Co., Inc.; Agnes M. (Diddy) 



Minutes of Meeting 
Corporation 
March 2, 1992 
Page Four 



Cullinane, The Cullinane Group; Nader F. Darehshori, 
Chairman & CEO, Houghton Mifflin; Arnold Hiatt, Chairman of 
the Board, The Stride Rite Corp.; Jackie Jenkins-Scott, 
Director, Dimock Community Health Center; Peter S. Lynch, 
Fidelity Management & Research Co.; Kevin Phelan, Senior 
Vice President, Meredith & Grew; Arthur F. F. Snyder, Vice 
Chairman, U.S. Trust Corp. and Library Trustee; Micho F. 
Spring, President, Spring Communications; William O. 
Taylor, Chairman of the Board & Publisher, The Boston Globe 
and Library Trustee; William C. VanFaasen, Executive Vice 
President and COO, Blue Cross & Blue Shield; Richard 
Harter, Bingham, Dana & Gould will serve as Clerk and Karyn 
M. Wilson will serve as Director and Treasurer. 

The Boston Public Library Foundation will support the 
Campaign for the Library — a comprehensive program designed 
to address pressing current needs and prepare for the 
demands of the next century — by raising $16 million from 
private and other sources. These funds will be used to 
help: restore the nearly century-old Copley Square 
building designed by Charles Follen McKim; update the 
facilities and services of the branch libraries and enrich 
literacy and reading enhancement programs, thereby serving 
the needs of the neighborhoods and enhancing the Library's 
support of the Boston Public School system; establish an 
endowment to maintain, preserve, and catalog special 
collections; and improve access to materials with 
library-wide automation. 

Following further discussion of the establishment of 
the Foundation, it was stated that it was necessary to open 
a checking account for likely donations prior to the 
Foundation applying for and receiving tax-exempt status. 
Then on a notion duly made and seconded, it was 



"VOTED: 



to authorize and establish a checking account 
with the Bank of Boston on behalf of the 
Boston Public Library Foundation for purposes 
of said Foundation's operations until such 
time as said Foundation receives tax-exempt 
status (501 C.3) from the United States 
Internal Revenue Service." 



Minutes of Meeting 
Corporation 
March 2, 1992 
Page Five 



Mr. Consalvo praised the efforts of all involved in 
this historic fund-raising effort and congratulated 
Trustees Arthur F.F. Snyder and William O. Taylor for their 
efforts in getting the Library to this point in the 
campaign noting that "the time to plan for good times is 
during bad economic times." On a related issue, Mr. Snyder 
said that there are three major institutions in Boston: 
the Museum of Fine Arts; the Boston Symphony Orchestra; and 
the Boston Public Library. Mr. Snyder expressed the need 
for the Library to enhance its visibility, public awareness 
and consciousness to the level of the other two 
institutions through the creation of a public relations 
council made up of public relations experts. Working in 
concert with the Director, Mr. Snyder said that this 
committee would serve on a pro bono basis and will 
recommend actions to achieve these goals. The Board 
President said that it is a splendid idea and lent his 
support to the proposal. Mrs. Gaines said that the Library 
IS doing an outstanding job promoting its programs and 
services through its public relations efforts as is evident 
by the daily listing of library events in newspapers, cable 
television ads and radio announcements. Mr. Snyder said 
that this effort will further enhance the Library's 
presence in the community. 

Next, in his report to the Trustees, the Director- 
referred to a report placed in their folders entitled 
Rebuilding Bosto n; Five-Year Capital Plan. Fiscal Years 
1992-1996 and issued by Mayor Raymond L. Flynn»s Office of 
Capital Planning. The Director pointed out the City's 
strong commitment to renovating and restoring the McKim 
building and ongoing plans to renovate all 2 6 neighborhood 
branch libraries as part of the Capital Plan. The Director 
said that this capital plan is the most comprehensive one 
in the history of the Library. Mr. Taylor expressed a 
desire to see first hand some of the renovated branch 
libraries and requested a tour be set up. Other Trustees 
said they would be interested as well. Mrs. Gaines said 
that the community has the Flynn administration to thank 
for the outstanding job that is being done renovating the 
branch library system. Continuing his report, the Director 
said that he placed in the Trustees' folders narrative, 
financial, and statistical reports representing highlights 
of current activities and summaries of personnel actions 
taken. The Director mentioned a very successful program 
which took place on February 26th with Gloria Steinem 



Minutes of Meeting 
Corporation 
March 2, 1992 
Page Six 



speaking about her new book The Revolution from Within with 
over 1,000 people crowded into the Rabb Lecture Hall and 
the overflow area on the first floor. 

There being no other business, the meeting of the 
Corporation adjourned at 11:00 a.m. 



Clerk 



Please read, initial below 
and return to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Bo^rd of Trustees 
Monday, May 18, 1992 



The Annual Meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room of the Johnson 
Building at 10:00 a.m. 

Present at the meeting were Trustees Bulger, Consalvo, 
Gaines, Snyder, and Taylor. Also present were members of the 
Library administration, the Boston Public Library Foundation, 
staff, public and representatives from the Friends' Groups. 

The Honorable William M. Bulger presiding. 

The first item on the order of business was the election of 
officers. On a motion duly made and seconded, William M. Bulger 
was nominated for President. No other nominations were made. 
Subsequent to a viva ya££ vote, Mr. Bulger was declared elected 
President. 

Next, on a motion duly made and seconded, Arthur F.F. Snyder 
was nominated for Vice President. No other nominations were 
made. Subsequent to a viva voce vote, Mr. Snyder was declared 
elected Vice President. 

Then on a motion duly made and seconded, the name of Jamie A. 
McGlone was placed in nomination for Clerk, with no other 
nomination. Subsequent to a viva voce vote, Mr. McGlone was 
declared elected Clerk. 

The next item on the order of business was an enabling vote 
for the signing of payrolls. On a motion duly made and 
seconded, it was 

"VOTED: that subject to the approval of the Mayor in 

accordance with the provisions of section 22 of 
Chapter 3 of the Revised Ordinances of 1961, 
Arthur Curley, Director, or upon his delegation, 
Liam M. Kelly, Associate Director, or John J. 
Doherty, Assistant Director, or Kevin T. 
FitzPatrick, Assistant to the Director, be, and 
hereby are authorized to sign the payrolls of the 
Library in representation of the Trustees during 
the fiscal year of 1993." 

Next on a motion duly made and seconded, several enabling 
votes for the signing of contracts, for the acceptance of gifts 
and for the distribution of income were voted on as a block, as 
follows: 



"VOTED: 



that, until the next Annual Meeting, the 
President, or Vice President, or in the inability 
of either, any member of the Corporation, and by 
delegation the Director, the Associate Director 
or 



Minutes of Annual Meeting 

Corporation 

Monday, May 18, 1992 

Page 2 



the Clerk of the Corporation be, and hereby is, 
authorized to sign any and all contracts voted to be 
made by the Board in the name and behalf of the 
Corporation and any and all communications in 
connection with the award of contracts so voted or 
recommended to be so voted and to authorize payments 
under contracts so voted." 



'VOTED: 



"VOTED: 



"VOTED: 



and 
further, 

"VOTED: 



that, until the next annual meeting, by 
delegation of the Trustees of the Public Library 
of the City of Boston, the Director, the 
Associate Director, or the Clerk of the 
Corporation be, and hereby is, authorized to 
accept on behalf of the Trustees gifts, payments 
made in recognition for the Trustees gifts, 
payments made in recognition for special services 
rendered and payments received for the 
publications and prints executed under Library 
sponsorship and, in connection with the 
acceptance of same, to endorse on behalf of the 
Trustees checks so received, said amounts to be 
reported to the Board at the next annual 
meeting." 

that, until the next annual meeting, by 
delegation of the Trustees of the Public Library 
of the City of Boston, the Director, the 
Associate Director, or the Clerk of the 
Corporation be, and hereby is, authorized to 
accept on behalf of the Trustees gifts to be 
added to funds already established in the General 
Investment Account, the acceptance of said 
amounts to be reported to the Board at their next 
meeting." 

that Arthur Curley, Director and Librarian of the 
Public Library of the City of Boston, be, and 
hereby is, authorized to cause to be paid to the 
Rector of Trinity Church for the period from July 
1, 1991 to June 30, 1992 income on the Children's 
Fund now held in the custody of the Collector- 
Treasurer of the City of Boston pursuant to the 
provisions of the 11th Clause of the Will of 
Josiah H. Benton, as required by the 19th Clause 
of said Will: 



that Arthur Curley, Director and Librarian of the 
Public Library of the City of Boston, be, and 
hereby is, authorized and directed to cause to be 



Minutes of Annual Meeting 

Corporation 

Monday, May 18, 1992 

Page 3 



distributed and paid to the Rector of Trinity Church, 
to be held by said Rector pursuant to the provisions of 
the 12th Cause of the Will of Josiah H. Benton, as 
defined by the Agreement of Compromise, dated January 
15, 1935 and made in connection with the administration 
of the trust created by said Clause, four-tenths of the 
income of the Benton Book Fund for the period from July 
1, 1991 to June 30, 1992, inclusive, now held in the 
custody of the Collector-Treasurer of the City of 
Boston, and to the Trustees of the Public Library of 
the City of Boston the remaining six-tenths of said 
income for said period to be applied to the purchases 
provided in said agreement of Compromise. 



and 



"VOTED: that Arthur Curley, Director and Librarian of the 

Public Library of the City of Boston, be, and 
hereby is, authorized and directed to cause to be 
distributed and paid to the Trustees of the 
Public Library of the City of Boston the income 
of the General Investment Account for the period 
from July 1, 1991 to June 30, 1992." 

The Director then reported on the significant gifts and 
grants received by the Library during the year. Mr. Curley 
noted in particular a LSCA Title I grant of $222,000 for the 
identification and preservation, on microfilm, of Massachusetts 
newspapers; a grant of $130,000 for cataloging and preservation 
of materials from the Allen A. Brown music collection; a gift of 
$500,000 for the Fred Allen Archives from the estate of Portland 
Hoffa; $32,000 from the Associates of the Boston Public Library, 
chaired by Trustee Arthur F.F. Snyder; a contribution of $25,000 
from Mr. J. Linzee Coolidge who was read to as a child by 
Trustee William 0. Taylor; and a generous donation by Trustee 
Berthe M. Gaines. In the gifts report the Director said that 
the contribution of prints are heavily represented and he paid 
tribute to Sinclair Hitchings, Keeper of Prints, who has 
vigorously established an excellent rapport with the print 
world. The Director cited the recently donated circus prints 



Annual Meeting 
Corporation 
Monday, May 18, 1992 
Page 4 

and memorabilia from the estate of Richard D. McMullan as a fine 
example of these efforts in addition to many prints and drawings 
donated by John Merriam. Among the other significant gifts 
received were by Robert Severy who generously paid for the 
restoration of "bust portrait of Dr. James Freemen Clarke", 
"Portrait of Walter Savage Landor", and "Portrait of Caleb 
Fellows", in addition to a donation of 1,500 photographs of 
buildings in the Boston area designed by Peabody and Stearns; 
and four hundred compact dies (Blue Note Lable) from Joe Smith, 
President and CEO of Capitol-EMI Music. The Director also 
recalled two outstanding events sponsored by the Associates 
which were the Annual Literary Lights reception and the 
exhibition of works by Mario Micossi. The Director then 
submitted the following report to the members of the Board of 
Trustees: 



BOSTON 



PUBLIC LIBRARY 



REPORT OF GIFTS AND GRANTS 
GRANTS RECEIVED FOR THE PERIOD OF MAY 1991 THROUGH APRIL 1992 



LSCA Title I Grant 

Identification & Preservation Microfilming 
of Massachusetts Newspapers 

To preserve, on microfilm, newspaper titles retained by 
two or more institutions which have not previously been 
microfilmed. One positive film copy will be provided 
to the cooperating institution, one copy will be 
available in the Micro text Department of the BFL, and 
the master negative will remain in archival storage. 
Cooperative filming agreements have already been 
reached to film over thirty separate newspaper titles 
retained by the Nantucket Athenaeum, Nantucket 
Historical Society, Fall River Public Library, 
Massachusetts Historical Society, Worcester Public 
Library, American Antiquarian Society, and the Maiden 
Public Library. 

LSCA Title I 

MBLN Teleconnunications Grant FY92 

Major Urban Resource Library (MDRLS) 



$222,038.00 



$ 8.139.38 
$ 29,288.00 



Minutes of Annual Meeting 

Corporation 

Monday, May 18. 1992 

Page 5 

National Endowment for the Humanities 
Massachusetts Newspaper Program 

Provides support for the activities of the Massachusetts 
Newspaper Program, a multi-year effort to locate, catalog, 
and preserve on microfilm Massachusetts newspapers- -as part 
of the United States Newspaper Program. 

U. S. Department of Education- -Title IIC 

Strengthening Research Library Resources 

(Allen A. Brown Collection) 

Grant to Eastern Massachusetts Regional Library System: 

LSCA Title I: 

Boston Sub -Region Union List of Serials 
Provides for input of periodical holdings of Boston 
sub -regional libraries into OCLC; production of a 
listing- -in paper format- -of BPL's periodical holdings 
which will be distributed to all 200+ Eastern Regional 
libraries; provides equipment permitting scanning of 
documents for telefax purposes; and provides funding to 
purchase an additional 14 telefax machines for member 
libraries in the Region. 



$130,366.00 



$130,866.00 



$100,000.00 



GIFTS RECEIVED FOR THE PERIOD OF MAY 1991 THROUGH APRIL 1992 



Sigmund Abeles 

Seventy- two drawings and nineteen prints. 

Patricia J. Albright 

Photographs and program from Boston Theatre for the benefit of the American 
Invalid Aid Society and a piece of ephemera on the Riverside Recreation 
Grounds . 

Albert Alcalay 

Forty-six prints, constituting virtually his entire work in printmaking. 

The Ancient and Honorable Artillery Company 

Donated a copy of Present Arms , which was published by the Ancient and 
Honorable Artillery Company on the occasion of the Company's 350th 
anniversary. 

Robert Anzalone 

One hundred and eighty- six sound recordings 



Minutes of Annual Meeting 

Corporation 

Monday, May 18, 1992 

Page 6 

Associates of the Boston Public Library 

Medieval illuminated manuscript, Cons ti tut t ones Fratnim 
Celestinorum Provincie G^^Mr.^r^^ 

Attleboro Public Library 

Twenty periodical titles, representing over 500 voliomes, used for 
replacement in the Research Library stacks. 

Branch Library Programs 

Contributions from neighborhood Friends Groups to underwrite the 
costs of programs for children and adults at various branch 
library sites. The aggregate contribution is estimated in excess 
of $9,000.00. 

Mrs. Eifriede Bowditch 

Books and scores and 13 song sheets, including a hand-written copy 
of songs which Mrs. Bowditch collected as a young musician touring 
through Europe. This gift was donated in memory of her husband 
who was a descendant of Nathaniel Bowditch. 

Varujan Boghosian^ * '"*' 

A wash drawing by Theodore S tarns, a watercolor by Edward Giobbi, 
and watercolor by Bernard Chaet. 



Edmund Bowles 

Donated his book. Musical Ensembles in Festival Books. 1500 - 
1800 (Rochester, New York, 1988) and 18 offprints of his 
articles. 



John Brook 

Photographs. 

Ms. Janice Chadboume, Curator of Fine Arts, Boston Public Library 
Donated her recently published work, The Boston Art Club: 
Exhibition Record 1873-1909 . which was added to the Fine Arts 
collections in the Research Library. 

Bernard Chaet 

A drawing by Barbara Swan, Portrait of Ninon Lanav 

Gertrude Weyhe Dennis 

Ten American prints, most from 1919. 

Janet Eltinge and the Estate of Thomas Nason 

Original wood blocks and copper plates by Thomas Nason. 



Minutes of Annual Meeting 

Corporation 

Monday, May 18, 1992 

Page 7 

Mark Fried 

Three hundred twenty -seven sound recordings. 

Friends of the Charlestown Branch Library 

Gift of $3,000 from the Friends of the Charlestown Branch Library 
through a grant received by the Friends xinder the Greenspace 
Alliance Program; the funds are intended for landscaping of the 
branch library grounds. 

Friends of the West Roxbury Branch Library 

Gift of $1,100 from the Friends to underwrite the cost of a 
poetry writing workshop, and the cost of books awarded as prizes 
in the third annual inter -generational poetry contest. 

James Garfinkel 

A large collection of photographs made by David Garfinkel and by 
Alan Schlusel. 

Gerald and Flora Gross 

A gift of drawings for children's books and articles for 
children, most of the drawings being by Irene Haas and by William" 
Pene du Bois; also other drawings and prints; also several 
artists' books and portfolios. 



Grogan & Co. (Grace A. Yeomans) 

Tjrped galleys of Fred Allen's letters. 

Roger Hewlett, Childs Gallery - . 

Five boxes of exhibition catalogs, monographs, ephemera. 

Sidney Hurwitz 

Six hundred fifty-six sound recordings. 

Hyde Park Senior Council 

Gift of an atlas stand valued at $1,000 for the Hyde Park Branch 
Library . 

Mlnuetta Kessler 

Mrs. Kessler donated 90 holograph scores which include 
orchestral, piano, vocal and instrumental works. Besides her 
completed scores, many of her sketches illustrating her 
compositional techniques are included. 

David McCord 

Three hundred hardcover books, 220 paperbacks, 10 cassettes and 4 
records . 



Minutes of Annual Meeting 

Corporation 

Monday, May 18, 1992 

Page 8 

Estate of Richard D. McMullan 

Mr. McMullan 's will provided for a gift of his collection of 
circus prints and memorabilia and $10,000 to the Boston Public 
Library. 

The Honorable Judge Gordon Martin 

Archives on the Boston School desegregation case collected by 
Judge Martin. 

John Merriam 

Prints and drawings. 

Franklin Maryott 

Collection of 171 popular song sheets as wel as college song 
books and three years of the University of Pennsylvania's "The 
Mask and Wig Club" productions and compositions of his wife, 
Stephanie, a pianist and assistant professor of music at Douglas 
College. 

New England Aquarium Admission Passes 

A gift of 26 admission passes to the New England Aquarium, valued 
at $13,000 from the City-Wide Friends of the Boston Public 
Library . 



New England Life Insurance 

Twenty- four folio- sized atlases. 

Parker Hill Branch Library 

Gift of an original decorative cabinet and the archives of the 
Streetfeet Women's Touring Company on the occasion of their 15 
year anniversary of service to the Mission Hill Community. The 
cabinet, designed and built by cabinetmaker Ted Dodd, will be 
used to house the archives which consist of slides, booklets, 
photographs, posters, videotapes, and memorabilia. The estimated 
value of the gift is estimated to exceed $5,000. 

Marianna Pineda 

Fifty-eight drawings, two prints and a program design. 

Dagma and Karen Reut linger 

Gift of sixty- two works on paper, being prints and several 
drawings by contemporary artists. 

Estate of Beryl Robinson 

Collection of children's books which comprised the personal 
library of Mrs. Beryl Robinson, who was a children's librarian in 
the Boston Public Library. 



Minutes of Annual Meeting 

Corporation 

Monday, May 18, 1992 

Page 9 

Nancy Schon 

^if^^'^uf .^''°''r ^''^''''^ ^""^^^ sculptress Nancy Schon modelled afer 

^L^?L ^"""n^^- ^^ ^^^^^^ ^^ intended for installation in 
the Children's Room; its value is estimated in excess of $10,000. 

Robert Severy 

Restoration of "bust Portrait of Dr. James Freeman Clarke- 
Portrait of Walter Savage Landor" , and "Portrait of Caleb' 
Fellows", in addition to 1,566 black/white photographs of 
buildings in the Boston area designed by Peabody and Steams. 

Joe Smith 

f^rr^r'^r^ ''7^^'''' ^^" ^^^^^ ^°^^ ^*^«1) f^°" ^^^^ President 
and CEO of Capitol -EMI Music. 

Society of Arts and Crafts 

Records, including correspondence, craftsmen's resumes 
scrapbooks, card files, etc. 

Stanhope Framers and Maud Morgan 

Twenty silkscreen prints by Maud Morgan. 

State Library of Massachusetts 

Periodicals on microfilm: one hundred thirty-nine periodical 
titles, totaling over 1.200 volumes, including both new material 
and replacement volumes for the Research Library stacks. 

Stephen and Sybil Stone 

A drawing by Hyman Bloom, Rabbi and Xff r fl h 

Susan Theran 

Leonard's Price Index of Art Auctions, Newton. MA. The first ten 
Auc^ons° reference source, LeonardVc; Pr^ ce Ind.v nf ^y . 

Tufts University, Music Library 

Collection of 15 ninteenth century American songs collections 
several of which were not previously in the Boston Public 
Library's holdings. 

Watertown Public Library 

^llZiZ T<.''^ the Clementi and Company's A Misc.n.n.o.. 
CoUectjon o^ Spngg . Rail ads . . (1800) which has the name of C C 
Graupner embossed on the binding. Catherine Comerford Graupner * 
was a singer in Boston at the turn of the 19th century; she was 
married to musician and publisher Gottlief Graupner. 

Mrs. Phyllis Welsh 

Spns of TemperancP. ^1>»r^v^] by William Williams (Boston, 1858). 



Minutes of Annual Meeting 

Coxrporatlon 

Monday, May 18, 1992 

Page 10 



MONETARY 



GIFTS 



Fred Allen Fund 

Antiquarian Booksellers Association of America 
Charitable contribution. 

Associates of the Boston Public Library 

Boston Authors Club, Inc. 

The Boston Foundation 

The Boston Society for Gerontologic Psychiatry, Inc. 

Donation to be used to purchase books on geriatrics 
for the Agnes Goldberg Memorial Fund. 

Nancy and Jeffrey Budge 

Charitable contribution. 

Mr. J. Linzee Coolidge 

Contribution to be directed to the McKim Restoration. 

Mr. Benjamin Frank 

Donation to the Print Department General Fund. 

Mr. and Mrs. Edward Dinneen 

Donation for the Rita M. Dinneen Fund. 

Fiduciary Charitable Foundation 
Charitable Contribution 

The Bradford Field and Lee Bottome Story Foundation 

Contribution to be used for general library- purposes. 

Mr. Herbert Fields 

Donation for the Print Department General Fund. 

The Freund Foundation 

Contribution made at the suggestion of Ruth and 
Eliot Snider which was to be allocated towards 
programs for children. 

Mrs. Berthe Gaines, Trustee, Boston Public Library 



$500,000.00 
$ 1,250.00 

$ 32,178.00 
$ 250.00 
$ 1,451.00 
425.00 



9 



500.00 



$ 25,000.00 



$ 



300.00 



700 . 00 



$ 3,000.00 



$ 2,400.00 



300.00 



$ 



500 . 00 



$ 1,000.00 



The Estate of Dorothy Elizabeth Green 
Charitable contribution. 



$ 3,166.39 



Minutes of Annual Meeting 

Corporation 

Monday, May 18, 1992 

Page 11 

Ms. Elizabeth H. Heintzelman 

Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 



$ 



250.00 



Ms . Octavia Hirschman 

Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 



$ 1,000.00 



Anne S. Howells Charitable Trust 
Charitable contribution. 



$ 5,000.00 



Ms. Jeanne F. Jacobson 

Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 



250.00 



Jingo Foundation: Lawrence Coolidge, Peter B. Loring 

and Frederick D. Ballou, Trustees 

Contribution to be used towards the publication of 
a catalogue of Rowlandson Prints in the Augustus P, 
Loring Collection. 

David M. Kahmoff and Patricia B. Kahmoff 

Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 



$ 10,000.00 



250.00 



Mr. and Mrs. Philip Lehner 

Donation targeted for the purchase of a 12 -volume 
set on Frank Lloyd Wright. 

Sumner Mayburg and Marilyn Barron 

Contribution to be used for the McKim Restoration 
Project. 

Morris Miller and Kathleen Miller 

' Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 



$ 



500.00 



500.00 



250.00 



Payne Fund, Inc. 

Donation to be used toward the restoration of 
select drawings in the Peabody and Steams 
Collection, which is housed in the Fine Arts 
department of the Research Library. 



$ 3,500.00 



Minutes of Annual Meeting 

Corporation 

Monday, May 18, 1992 

Page 12 

Mr. Kenneth Pollack 

Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 



250.00 



Ms. Muriel C. Robinson 

Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 



$ 



250.00 



Ms. Elizabeth Rowe 

Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 



$ 



250.00 



Shashi N. Sharma and Jeanne A. Sharma 

Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 



$ 



250.00 



Mr. Norman S. Sloman 

Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 



500 . 00 



Mr. Richard D. Sloss 

Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 

Sloss Systems, Inc. 

Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 



250.00 



$ 



250.00 



Ms. Barbara Lee Pindar Smith 

Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 



$ 1,500.00 



Mr. Donald Eugene Smith 

Donation to the Print Department, 
of the book on Arthur Heinzelman. 



He is the author 



$ 2,500.00 



The Stephen and Sybil Stone Foundation 

Prints Department General Fund- -for the purchase of 
works by artists with ties to Boston. 



$ 3,500.00 



Minutes of Annual Meeting 

Corporation 

Monday, May 18, 1992 

Page 13 

Ms. Eleanor M. Tate 

Donation to the Print Department General Fund. 

Time Inc. Book Company 

Charitable contribution from Time, Inc. in honor 
of Time's associates at Little, Brown, and Company, 



$ 1,000.00 



$ 1.100.00 



Ms. Nanette S. Veils 

Contribution to the Print Department towards the 
publication of a catalogue raisonnee on Arthur 
William Heintzelman. 



250.00 



There being no other business, the Annual Meeting of the Corporation 
adjourned at 10:13 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, May 18, 1992 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 10:17 a.m. "-lorary as a 

Gaines'^SnvdPr^^Lf f '?^ were Trustees Bulger, Consalvo, 
uaines, bnyder, and Taylor. Also present were members of tha 

Ev^luaHnnf Gottschalk, Director, Office of Budget and Program 
Groups! ' "^ ' *"'' representatives from the Frilnds' 

The Honorable William M. Bulger presiding. 

minlte/'''n^ 1*^1 •" *!]^°''<^er of business was the approval of 
the Reaular ,nH ?v °\^"^V'^ *"^ seconded, the minutes for 
apprSvId! Executive Session meetings of March 2, 1992 were 

awaJ3%?'con5rrr?c°^'?K'^ background information on the proposed 
award of contracts. The first contract under consideration was 
for providing photocopy service for the Library system ?? was 
reported that a challenge had been filed against the Towest 

fiw'bJJder^BoctoTr^"^" 'i""'': ^U^-'-^- Systlis by the econd 
i?cto^ k *r°?*°".^°P^*^° ^"^- relating to a work reference not 
lirlrtt^ It^ 1°" V"^"^^"- °" the recommendation of thl 

Lr:^d"set;jiri?'wi5^ ^°^ ''''''■ ^^-' - ^ -"^■°" ^Sy 

w* *5rL''- ^H*®''?*' ^"*° *'i*'' I.M.S.G. Systems, 
l^li' ??Jn'"'?!*'^7 '^''®""«' V^^ey Stream, New 
IZaL -^J: the owest eligible and responsible 
bidder in the public bidding, as advertised 
under G.L., C. 30-B, a contract for providing 
. photocopy coin-operated machine service as well 
D^u^? ,?u Pfiotocopy service, for the Boston 
Public Library System, for a multi year [three 
l„L■^?n''^^oS^^°'^.''®9inning July 1, 1992 through 

f ?qq2' ^t^h '2^?" -^"'y 1' 1993. and on Jul? 
1, 1334, at the following unit price cost oer 
photocopy: '^ 



VOTED: 



Minutes of Meeting 
Corporation 
Monday, May 18, 1992 
Page Two 



A) GENERAL PUBLIC COIN COPY RATE 

B) GENERAL PUBLIC COIN COPY RATE 
FOR OVERSIZE COPIES (ITxlZ") 

C) LIBRARY ADMINISTRATIVE UNITS 
COPY RATE 

D) LIBRARY UNITS BY-PASS COPY RATE 

E) TRUSTEES LIBRARY COMMISSION 
RATE ON ALL COIN COPY USAGE 



$.10/C0PY 

$ . 20/COPY 

$.019/C0PY 
$-0- 

$.021/C0PY 



The Director then provided background information on the 
remaining contracts under consideration and, on a motion duly 
made and seconded, it was 



"VOTED: 



and 



"VOTED 



that there be entered into with MetroWest 
Business Machines d/b/a Smith Corona Factory 
Outlet, 18 Lyman Street, Westboro, Massachusetts 
01581, the low, eligible and responsible bidder 
in the public bidding, advertised under G.L., C. 
30-B, a contract for supplying, delivering and 
installing telefax machines for the Eastern 
Massachusetts Regional Library System during the 
period April 1, 1992, through June 30, 1992, at a 
total cost not to exceed eleven thousand seven 
hundred forty- six dollars and no cents 
($11,746.00)." 



that there be entered into with University 
Products Inc., 517 Main Street, Holyoke, 
Massachusetts 01040, the lowest eligible and 
responsible bidder in the public bidding, as 
advertised under 6.L., C. 30-B, a contract for 
supplying and delivering labels as specified, at 
a total cost not to exceed seven thousand eight 
hundred sixteen dollars and no cents 
($7,816.00)." 



and 



Minutes of Meeting 
Corporation 
Monday, May 18, 1992 
Page Three 



"VOTED: 



and 
further 

"VOTED: 



and 



"VOTED 



that the agreement with Wellington Management 
Company, 75 State Street, Boston, Massachusetts 
02109, for investment counseling services be 
renewed for the period July 1, 1992 through June 
30, 1993, in accordance with the terms specified 
in the agreement; 



that Arthur Curley, Director and Librarian, be, 
and hereby is, authorized to make from time to 
time as specified in the agreement for the period 
July 1, 1992 through June 30, 1993, between the 
Trustees of the Public Library of the City of 
Boston and Wellington Management Company, 75 
State Street, Boston, Massachusetts 02109, the 
payments prescribed by said agreement from 
undistributed income of the General Investment 
Account if he finds that the conditions precedent 
to such have been fulfilled." 



that there be entered into a non-advertised 
contract, as authorized under G.L., C. 30-B, 
Section 7 (?)., referred to as "Procurement of 
Library Books," between the Trustees of the 
Public Library of the City of Boston (a 
Corporation under Chapter 114 of the Acts of 
1878), and the City of Boston, for the purchase 
of books and certain other library 
bibliographical acquisition materials, in an 
amount not to exceed the amount appropriated in 
the Library Department budget for books and other 
related bibliographical acquisition materials, 
during the period July 1, 1992 through June 30, 
1993." 



On the next item for action, acceptance of Federal LSCA Title 
II Grant, the Director said the library has fulfilled all the 
required conditions and terms of the grant, and on a motion duly 
made and seconded, it was 



Minutes of Meeting 
Corporation 
Monday, May 18, 1992 
Page Four 



"VOTED: 



and 
further 

"VOTED: 



to accept funds made available to the 
Commonwealth of Massachusetts from the Federal 
Allotment made to carry out the State's plan for 
construction of public libraries, approved by the 
U.S. Department of Education, under Title II of 
the Library Services and Construction Act, 
amounting to two hundred twenty one thousand nine 
hundred and twenty two dollars and no cents 
($221,922.00) for the renovations to the McKim 
Building of the Boston Public Library; 



that Arthur Curley, Director and Librarian, be, 
and hereby is, authorized to make from time to 
time as specified in the LSCA Title II grant 
payments prescribed by said agreement if he finds 
that the conditions precedent to such have been 
fulfilled. - 



Next, John J. Doherty, Assistant Director for Capital 
Projects, updated the members of the Board on the McKim 
Restoration project. Using photographs displayed on easels 
depicting the work in progress, Mr. Doherty reported that 
overall Phase I is 45% completed and described the following 
tasks and status of the jobs: steel framing, 70% complete; fire 
protection, 60%; heating, ventilation, air conditioning, 60%; 
electrical, 50%; demolition of basement, 40%; and tea room, 
20%. The Director noted that conceptual and design drawings 
have been completed for both Phase II and Phase III, but that 
work must begin in the next few months on detailed working 
drawings and specifications for Phase II if we are to avoid a 
gap at the end of Phase I. This will require funds for 
architectural services. 

At this time, the President called upon John J. Cull inane. 
President of the Boston Public Library Foundation, and Karyn M. 
Wilson, Executive Director and Treasurer of the Foundation to 
report on the latest activities of the Campaign for the 
Library. Mr. Cullinane reported that the Foundation's Board of 
Directors held its first meeting on April 30, 1992 and among the 
items discussed and agreed upon was to approach the fundraising 
campaign from a three-tiered strategy—leadership gifts, 



Minutes of Meeting 
Corporation 
Monday, May 18, 1992 
Page Five 



targeted cultivation activities, and broad-based citizen 
participation. Mr. Cull inane said that the Board is moving 
forward and has submitted funding proposals to the Jessie B. Cox 
Charitable Trust and to the Baring Brothers Foundation, upon 
invitation from that London Merchant Banking Institution whose 
chief financial officer, Boston-born Joshua Bates, provided 
$50,000 in 1852 for the purchase of the Boston Public Library's 
original collections. Discussion followed on other significant 
proposals which have been prepared and are soon to be submitted, 
and the Trustees supported the commemorative gift program which 
would involve doner acknowledgment on commemorative plaques in 
the respective restored areas. It was also announced that a 
Gala is scheduled for Spring 1993 centered around the expected 
reopening of the McKim Building entrance and a Pre Gala 
reception will be held this Fall hosted by the Cullinanes. 
Further, a meeting with representatives from all Boston Public 
Library Friends Groups is set for May 20, 1992 to discuss 
neighborhood fundraisers. Mr. Cull inane said that he was 
pleased to report that two major pending publicity articles on 
the campaign will appear in the Boston Globe Sunday Magazine . 
May 31 and Boston Magazine , early summer. Concluding his 
report, Mr. Cull inane said that the Board is very, very 
encouraged with the reception they have been receiving thus far 
and this reflects the outstanding reputation the Library 
maintains in the community. Mr. Cull inane said that the 
approach will be a cooperative, coordinated effort between the 
Foundation and the Library community and especially acknowledged 
the support of Senate President William M. Bulger and William 0. 
Taylor. The Board President responded that the Trustees are 
very grateful to the Cullinanes and noted that they are doing a 
marvelous job. The Director praised the efforts of the 
Cullinanes and added that Karyn Wilson is a joy to work with and 
is doing a terrific job encouraging full participation of 
everyone in the campaign. 

Next, in his report to the Trustees, the Director noted that 
Mrs. Gaines accepted on behalf of the Board of Trustees a gift 
establishing a book fund at a splendid affair at the West 
Roxbury Branch Library the previous day, in honor of Alice and 
Bill Hennessey who have made a difference for more than 
thirty-five years in the Boston Public Library and in Boston. 
The Director then distributed to the Trustees brochures 
describing the newly installed Public Access Catalog (PAC) of 
the Metro-Boston Library Network providing bibliographic access 
to the collections of the General Library and Branches (the 



Minutes of Meeting 
Corporation 
Monday, May 18, 1992 
Page Six 



Research Library is not included) as well as the public 
libraries of Brookline, Cambridge, Chelsea, Lexington, Maiden 
and Newton. Continuing his report, the Director noted that he 
placed in the Trustees' folders narrative, financial, and 
statistical reports representing highlights of current 
activities and summaries of personnel actions taken. 

There being no other business, the meeting of the Corporation 
adjourned at 11:05 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Wednesday, September 9, 1992 



A meeting of the Trustees of the Public Library as a Corporation 
was held at 11:40 a.m. 

Present at the meeting were Trustees Bulger, Consalvo, Gaines, 
Snyder, and Taylor. Also present were members of the Library 
administration; President and Director of the Boston Public Library 
Foundation; McKim project architects from Shepley, Bulfinch, 
Richardson, and Abbott, Inc.; staff; public and representatives from 
the Friends' Groups. 

The Honorable William M. Bulger presiding. 

The first item on the order of business was the approval of 
minutes. On a motion duly made and seconded, the minutes for the 
Annual, Regular, and Executive Session Meetings of May 18, 1992 were 
approved. 

The Director provided background information on the proposed 
award of contracts. Following discussion among the Trustees, and on 
the recommendation of the Director, on a motion duly made and 
seconded, it was 



"VOTED: that there be entered 
Smith, P.C. , 330 Cong 
02210, in acccordance 
Creelman & Smith, P.C 
of proposals, and for 
twenty-nine thousand 
($29,500.00) for fisc 
thousand five hundred 
for fiscal year 1993, 
dollars and no cents 
a financial audit of 



• > 



into with the firm Creelman & 
ress Street, Boston, Massachusetts 

with the proposal submitted by 
for the June 30, 1992 opening 

a total fee not to exceed 
five hundred dollars and no cents 
al year 1992, thirty-three 

dollars and no cents ($33,500.00) 

thirty-six thousand five hundred 
($36,500.00) for fiscal year 1994, 
each of the following: 



(1) The Trust Funds of Trustees of the Public Library 

(2) Eastern Massachusetts Regional Library Program 

(3) The Library of Last Recourse Grant 

(4) The Library Incentive Grant/Municipal Equalization 
Grant, A.K.A. State Aid Grant 

(5) Metro-Boston Library Network Program 

(6) Federal Grants 



(7) Component Unit Financial Statement, required for 
U.S. Government Single Audit Act A-133." 



Minutes of Meeting 
Corporation 
September 9, 1992 
Page Two 

and 



"VOTED 



and 



"VOTED: 



and 
further, 

"VOTED: 



and 



"VOTED 



that, there be entered into with First Image Management 
Company, 39 Brooks Drive, Braintree, Massachusetts 
02184, the lowest eligible, responsive, and responsible 
bidder in the public bidding, advertised under G.L., C. 
30B, a contract for supplying and delivering microfilm 
reader-printer paper and toner at a total cost not to 
exceed twenty-nine thousand two hundred fifty dollars 
and no cents ($29,250.00)." 



that, there be entered into without public advertising, 
with the New England Deposit Library, 135 Western 
Avenue, Allston, Massachusetts, a rental agreement of 
storage space therein for books and other Library 
materials belonging to the Boston Public Library, in 
accordance with the rates of storage space formally 
adopted by the governing board of said New England 
Deposit Library, during the period July 1, 1992 through 
June 30, 1993, at a total cost not to exceed sixty-six 
thousand, eight hundred and thirty dollars and no cents 
($66,830.00);" 



that, Arthur Curley, Director and Librarian, of the 
Public Library of the City of Boston, be, and hereby is 
authorized to make, from time to time, as specified in 
said rental agreement with the New England Deposit 
Library, two semi-annual payments as prescribed in said 
rental agreement." 



that there be entered into with Officenet, Inc., 175 
Andover Street, Danvers, Massachusetts 01923, the low, 
eligible and responsible bidder in the public bidding 
advertised under G.L. c. 30-B, a contract for 
supplying, delivering and installing Microcomputer 
Scanning/Telef axing Equipment for the Eastern 
Massachusetts Regional Library System, at a total cost 
not to exceed twenty-six thousand seven hundred ninety 
dollars and no cents ($26,790.00)." 



Minutes of Meeting 
Corporation 
September 9, 1992 
Page Three 

Next, the Director updated the members of the Board on the 
progress of the McKim Restoration project, and called attention to 
the materials sent out on September 2, including copies of all 
proceed/ change orders implemented to date in accordance with 
contract provisions. The Director reported that construction 
activity remains on schedule and Phase I has now reached 60% of 
completion. Meanwhile, work with the architects on refinement of 
plans and scope of work for Phase II is ongoing. The Director said 
that conceptual and design drawings have been completed for Phase II; 
our next task is the development of working drawings and 
specifications. The Director then introduced the following 
architects from Shepley, Bulfinch, Richardson, and Abbott, Inc. who 
were present to provide an overview and update on the project: 
Richard Potter, principal architect, William Barry, Jr., project 
architect; and Deane Rykerson, architect. Also present was Gerard 
Dopp, resident engineer and clerk of the works for the project. 
Using design development drawings displayed on easels illustrating 
the restoration and renovation plans, Mr. Barry provided a 
presentation on the state of the project. He then narrated a slide 
presentation depicting the restoration work accomplished thus far. 
Included among the highlights of the areas completed was the deeply 
coffered ceiling of the main staircase which has been meticulously 
restored. Following the presentation by the architects, the Director 
noted that the order of business calls for a proposed vote 
authorizing an amendment to the architectural services contract. In 
response to a question from Mr. Consalvo, it was reported that the 
project is well within the budget for Phase I, change orders have 
been kept to a minimum, and it is hoped to use remaining funds to 
begin planning for Phase II. Mrs. Gaines inquired whether the 
Library has sought input from the Commission of Handicapped Affairs 
to insure the building will meet handicapped accessible requirements 
and it was reported that three meetings have been held with the 
Architectural Commission and that all three phases will comply with 
standards for handicapped accessibility. Senator Bulger expressed 
his appreciation for the "outstanding" tour of the restoration areas 
of the McKim building that he was given last week. The Director 
encouraged the other members of the Board to schedule a tour to see 
this magnificant restoration first hand. Then following discussion 
among the Trustees, and on the recommendation of the Director, on a 
motion duly made and seconded, it was 



Minutes of Meeting 
Corporation 
September 9, 1992 
Page Four 

"VOTED: that the Trustees enter into an agreement amending the 
existing agreement with Shepley, Bulfinch, Richardson 
and Abbott, Inc. to provide for services, including 
engineering services, required due to changed 
conditions either discovered or developed during 
construction of the first phase of the McKim 
Restoration project - specifically related to Piles 
Deterioration, Steam Discharge and Loading Dock 
Rehabilitation - which services are provided for in the 
existing agreement under Article 17A - Changes, 
Contingencies, etc . at a professional fee for all basic 
architectural and engineering services in an amount not 
to exceed $1,721,100, and for certain supplementary 
services in an amount not to exceed $1,513,900, but at 
rates stated in the contract, in any event in the 
aggregate not to exceed $3,235,000." 

Mrs. Gaines reported that she attended the first National 
Conference of African American Librarians in Columbus, Ohio held on 
September 4-6, 1992. With nearly 1000 librarians and Trustees 
attending and sponsored by the Black Caucus of the American Library 
Association, the conference theme was "Culture Keepers: Enlightening 
and Empowering Our Communities." Mrs. Gaines said that it was a 
wonderful experience for her and that she was very proud to be a part 
of it. 

Next, Mr. Consalvo asked the members of the Board to consider a 
proposal for the Boston Public Library to "take over" the libraries 
in the Boston Public Schools. Mr. Consalvo said that the BPL is one 
of the leading public libraries in the nation and, to that end, our 
public schools should take advantage of its expertise. Further, he 
would like to see that public and school libraries in Boston work 
more closely together perhaps by sharing electronic hook-ups or 
establishing computer linkages. These proposals would be 
accompli shea by "capturing the appropriate funds from the schools and 
by having the nearly 90 school library employees transferred to the 
public library system." Mrs. Gaines said that she supports the 
effort to investigate the pros and cons of the proposal in light of 
the established missions of each institution. Mrs. Gaines noted, for 
example, that school librarians must have a unified media teaching 
degree which is different than the required Master's degree from a 
recognized ALA accredited library school for the public librarians. 
Mr. Consalvo said that he is always in favor of changing policies 
which may be roadblocks for improving the way things are done. Mr. 
Consalvo discussed further the possibility of placing branch 
libraries in new public school buildings or in close proximity to 
them. Mr. Snyder said that it sounds like a brilliant idea to have 
branch libraries located close to the schools and to establish 



Minutes of Meeting 
Corporation 
September 9, 1992 
Page Five 

communication linkages with the schools. Senator Bulger commented 
that the proposal requires further exploration with School 
Superintendent Lois Harrison-Jones bearing in mind state standards 
established by the Board of Education and collective bargaining 
implications with the unions. The Board President added that the 
"Library resources at this time are spread thin in meeting our 
present responsibilities." At Mr. Taylor's suggestion, and following 
further discussion, the Trustees asked the Director to explore with 
School Superintendent Lois Harrison-Jones in an unofficial, informal 
capacity the proposal to merge school library with public library 
services. 

The President called upon John J. Cull inane. President of the 
Boston Public Library Foundation, and Karyn M. Wilson, Executive 
Director and Treasurer of the Foundation, to report on the latest 
activities of the Campaign for the Library. Mr. Cull inane reported 
on the following fund-raising activities the Foundation has been 
pursuing: $1.85 million received in firm pledges and gifts; $5.35 
million in proposals currently pending and under review; $2.25 
million in proposals currently being developed; two Board Member 
"Industry" fundraisers are scheduled for October 1 and 8 at the 
Library at which time Nader Darehshori of Houghton Mifflin will host 
publishing executives and Alan LeBovidge of Coopers and Lybrand will 
host accounting executives; Mr. and Mrs. Cull inane are hosting a 
reception in their home with special guest Neil Rudenstine, President 
of Harvard University, on October 15. Mr. Cull inane noted also that 
the Foundation is aggressively in pursuit of federal funding and 
preliminary responses are favorable. Mrs. Diddy Cullinane is 
chairing a committee for a Spring Gala scheduled for Thursday, May 
13, 1993 at the Library. Trustee Berthe M. Gaines is a member of the 
committee. Additional fundraising strategies include a direct mail 
campaign of 100,000 letters to be mailed New England-wide during the 
first week of October; a series of neighborhood-based fundraisers 
coordinated in cooperation with the Branch Librarians and local 
Friends groups scheduled for the week of May 7-13; and Diddy 
Cullinane met recently with School Superintendent Lois Harrison-Jones 
to present three Library school -based programs and she received a 
very enthusiastic response. The schools programming will include the 
following: Elementary School s--system-wide Library card registration 
program; Middle Schools--contest to develop slogan or ad for BPL with 
winning work displayed on 200 donated Ackerley Comunications 
billboards; High School --short story, essay, poem writing contest 
with winning entries from each of the system's 15 high schools to be 
published by the BPL in one publication. Mr. Cullinane concluded by 



Minutes of Meeting 
Corporation 
September 9, 1992 
Page Six 

thanking the Trustees and Director for their invaluable contributions 
to the campaign and said that a lot of great things are and will 
continue to happen on behalf of the Library. The President thanked 
Mr. Cull inane and Ms. Wilson for their outstanding and very 
impressive efforts and said the Board is truly grateful to the 
Foundation. 

Next, in his report to the Trustees, the Director discussed the 
ongoing negotiations for acquiring remote storage space. On two 
previous occasions, the Board had authorized the purchase of specific 
buildings; in each case, for combinations of legal and environmental 
code considerations, final sale could not be consummated. Since 
several other properties are now under consideration, the Board 
agreed in the interests of negotiating flexibility that the intent of 
the previous votes be interpreted to authorize purchase, without 
reference to site, of a building which meets the Library's remote 
storage needs, budget requirements, building code and environmental 
standards. The Director referred also to the HVAC contract reporting 
that we may need to seek ratification through a telephone vote 
pending a review by Corporation Counsel and that he will share any 
additional information with the Board as it becomes available. The 
Director then noted that he placed in the Trustees' folders 
narrative, financial, and statistical reports representing highlights 
of current activities and summaries of personnel actions taken. 

In other business, the President announced the Ninth Annual 
Trustees' Reception and Recognition Ceremony for Library Staff which 
will be held on Friday, October 16, 1992 at 5:30 p.m. in the 
Courtyard. Discussion followed on scheduling the next Trustees 
meeting, and on a motion duly made and seconded, it was 

"VOTED: to schedule a Regular Meeting of the Trustees of the 
Public Library of the City of Boston on Monday, 
November 30, 1992 at 5:30 p.m. to be held at the Codman 
Square Branch Library, 690 Washington Street, 
Dorchester, MA." 

There being no further business, the meeting of the Corporation 
adjourned at 1 :00 p.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 

Codman Square Branch Library 

Monday, November 30, 1992 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 6:08 p.m. 

Present at the meeting were Trustees Bulger, Consalvo, 
Gaines, Snyder and Taylor. Also present were members of the 
Library administration, staff, public and representatives from 
the Codman Square Branch Library Friends' Group. 

The Honorable William M. Bulger presiding. 

The first item on the order of business was the approval of 
minutes. On a motion duly made and seconded, the minutes for 
the Regular Meeting of September 9, 1992 were approved. 

The Director provided background information on The Boston 
Globe Endowment for Literacy and Reading Enhancemnent Fund 
established several years ago through the generosity of Trustee 
William 0. Taylor. The Director said that this fund has enabled 
the. Library to provide outstanding programs and services 
throughout the neighborhoods of Boston in support of the 
promotion of literacy efforts. The Director then discussed a 
proposed action to transfer the fund to the General Investment 
Account for managed investment purposes. Then, on a motion duly 
made and seconded, and on the recommendation of the Director, it 
was 

"VOTED: that the sum of four hundred sixty five 

thousand dollars and no cents ($465,000.00) 
which was funded as The Boston Globe Endowment 
for Literacy and Reading Enhancement Fund be 
invested through the GENERAL INVESTMENT 
ACCOUNT, the income to be used for the purchase 
of materials, programming and services in 
support of the promotion of literacy efforts at 
the Boston Public Library, and that for the 
purpose of enabling such investment one hundred 
fourteen thousand eight hundred fifteen 
(114,815) units be, and the same hereby are, 
added to said GENERAL INVESTMENT ACCOUNT on the 
basis of $4.05 per unit, which is hereby 
determined to be the present fair value per 
unit." 

The Director updated the members of the Board on the 
progress of the McKim Restoration project. The Director noted 
that at a meeting last week of the McKim Committee it was 



Minutes of Meeting 
Corporation 
Page Two 



agreed to submit a proposal to the Trustees in support of 
efforts for treatment and required preservation measures to the 
Puvis de Chevannes art panels and certain decorative murals. 
Authorization is needed now, he said, so that the restoration 
effort can be completed by May 6, 1993 when a grand gala 
celebration of the reopening of the McKim doors is planned. In 
response to a question regarding availability of funds, the 
Director said that the necessary funds are in the project 
budget, a copy of which had been distributed. Then, on a motion 
duly made and seconded, and on the recommendation of the 
Director, it was 

"VOTED: that there be entered into, without public 

bidding, under authority contained in G.L., C. 
30-B, S. 8, a contract between the Trustees of the 
Public Library of the City of Boston and Harvard 
University Art Museum Center for Conservation and 
Technical Studies, 32 Quincy Street, Cambridge, 
Massachusetts 02138, for treatment and required 
preservation measures to the Boston Public 
Library, consisting of the following art panels 
and murals; 

Pierre Puvis de Chavannes Art Panels entitled, 
Philosophy, Astronomy, History, Chemistry, 
Physics, Virgil, Aeschylus and Homer, at a 
total cost of $93,253.00. 

2. Joseph Lindon Smith Murals and Decorative 
Murals in the Venetian Room, at a total cost of 
$67,314.00. 

3. Decorative Murals in the Pompeiian Room, at a 
total cost of $55,401.00. 

The total cost for preservation of all artwork is 
not to exceed two hundred and fifteen thousand 
nine hundred sixty-eight dollars and no cents 
($215,968.00)." 

On a related McKim project item, the Director said that he 
was very pleased to report that he learned last Wednesday from 
Jonathan Fairbanks, Curator of American Decorative Arts at the 
Museum of Fine Arts in Boston, that the Henderson Foundation has 
authorized a $30,000 grant to underwrite the cost of creating a 
new casting of Frederic Macmonnies "Bacchante and Infant Faun," 
which had been intended by Charles Follen McKim to serve as the 



1. 



Minutes of Meeting 
Corporation 
Page Three 



centerpiece of the Library Courtyard. The approved restoration 
design program, developed by architect Daniel Coolidge, places 
highest priority on restoring both the beauty and integrity of 
McKim's design plans, including the goal of returning 
"Bacchante" to its intended site. The Director then addressed a 
question concerning plans for providing space in the restored 
McKim building for community support services such as the 
City-Wide Friends Group and the Associates. The Director said 
that the program contemplates space for such organizations in 
the areas adjacent to the original Trustees Room on stacks five 
and six. It is planned to renovate this area during Phase III 
of the project. In response to a question from Mrs. Gaines, it 
was noted that the new area will be large enough to accommodate 
computer equipment. Meanwhile, swing space will be made 
available for their offices during the entire renovation 
process. 

The Director introduced Ms. Linda Ivers, Assistant 
Supervisor of Branch Libraries, Codman District, and Branch 
Librarian of the Codman Square Branch Library. Ms. Ivers 
provided an overview of the Branch Library's service area and 
highlighted its special collections, programs, and services. 
Remarking that Codman Square has enjoyed library service for 87 
years, Ms. Ivers said that the Library is considered among one 
of the best branch or district libraries in the system given 
that it circulates over 1,000 items weekly, it is among the 
highest in the city in use of the museum passes, offers a well 
attended pre-school story hour with a concomitant parents' 
discussion group which focuses on health care, parenting and 
nutrition issues, and it is regarded as "neutral turf" by gangs 
in the area. Ms. Ivers paid tribute to the staff of the branch 
remarking they are tireless, efficient, and dedicated workers. 
Serving an ethnically diverse population of nearly 25,000, the 
branch has over 75,000 volumes, over 100 magazine subscriptions 
are available and the public has access to the latest high-tech 
equipment including the OPAC-on-line public access catalog's 
computer; FAX machine; Infotrac-index to magazine articles; and 
a TV and VCR for use in small community learning workshops. Ms. 
Ivers then thanked the Trustees and administration for their 
support particularly for programming and cited the especially 
successful Playwright's Platform established at the Library and 
which has provided original plays by local authors as well as 
quality theater. 

« 

Friend of the Library Mr. John Thomson addressed the members 
of the Board thanking them for their support of the City-Wide 
Friends Group, stating that the Friends feel they are blessed 
with a yery strong Board of Trustees, and the Friends have been 



Minutes of Meeting 
Corporation 
Page Four 



working cooperatively and effectively with the Boston Public 
Library Foundation. Mr. Thomson said that he was pleased to 
report that nineteen branch libraries have Friends Groups in 
addition to the recently established one at the Kirstein 
Business Branch. Mr. Snyder thanked Mr. Thomson on behalf of 
the Board stating that he has done a wonderful job for the 
Library over the years. 

The next item on the order of business was the policies of 
the Library regarding use of facilities for functions to which 
only financial contributors would be welcome. In reference to a 
memorandum previously distributed to the Board, the Director 
said that the major fundraising campaign launched under the 
auspices of the BPL Foundation, and related support activities 
of the Friends and and Associates of the Library, entail plans 
for the use of public sections of Library buildings for 
fundraising purposes. At the suggestion of a member of the 
Board, the Director said he conferred with legal counsel on this 
matter, since there are various provisions of law which prohibit 
either the charging of fees or the restriction of public 
access. The Director said that counsel has thus far been able 
to provide only yery broad guidelines, since the subject is 
largely devoid of precedential interpretations and they will do 
further investigation. Meanwhile, the Director said that it is 
clear that most proposed uses of the Library are more matters of 
policy than of law and he believes that fundraising activities 
presently under consideration require no change in policy. 



As a supplement 
automation delivered 
discussed the eventu 
access capabilities 
bibliographic databa 
Boston Library Netwo 
remote access for ac 
by access for public 
develop the capabili 
personal home comput 
the Library is worki 
identify a potential 
the network capabili 
good sound progressi 



to the Associate Directors report on 
to the Board last Spring, the Director 
al plan to develop and implement remote 
for the Boston Public Library's 
ses. The Director said that as the Metro 
rk grew, the first priority was to enable 
ademic consortium/public libraries, followed 

school libraries. The next step is to 
ty to dial into the BPL's holdings from 
ers. To this end, the Director said that 
ng with Karyn Wilson and the Foundation to 
donor to support this eventual expansion of 
ty. Mr. Consalvo said that it sounds like a 
on to follow. 



Next, in his report to the Trustees, the Director said that 
Boston City Councillor Thomas Menino, who serves as Chairman of 
the Council's Committee on Ways and Means, called for a public 
hearing at the Jackson-Mann School, Allston, on Monday, 



Minutes of Meeting 
Corporation 
Page Five 



November 23rd at 7:00 p.m. relative to an order for a loan of 
$3,500,000 for the construction of a public library in Allston. 
The Director said that although there was no formal request for 
him to attend, he sent two staff members to the hearing to 
observe. The Director noted that the Trustees and Library 
administration have submitted proposals for demographic and site 
studies for a new branch facility in Allston as part of the 
Library's capital planning program working in concert with 
Public Facilities and the Office of Capital Planning. Mr. 
Consalvo said that he would talk with Ms. Mary Nee, Director of 
the Office of Capital Planning, to follow up on the capital 
request. The Director then noted that he has placed in the 
Trustees' folders narrative, financial, and statistical reports 
representing highlights of current activities and summaries of 
personnel actions taken. On a related topic, Mr. Consalvo said 
that the annual statistical compilations submitted by Ms. Lesley 
C. Loke, Assistant Director for Community Library Services, were 
truly excellent documents and requested a presentation at a 
future meeting highlighting, in particular, an analysis of 
library use. At this time, Mr. Jay Larson, President of the 
Friends of the Codman Square Branch Library and several other 
Board members, were introduced and thanked the Trustees for 
their support and noted the success of the monthly Thursday 
evening Literary series held at the Branch. 

There being no further business, the President said that it 
was necessary to enter into Executive Session to discuss a 
potential real estate purchase, and on a motion duly made and 
seconded, it was so voted. The meeting of the Corporation 
adjourned at 7:05 p.m. 



'TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, January 11, 1993 



r 



A meeting of the Trustees of the Public Library as a Corporation was held 
at 10:20 a.m. 

Present at the meeting were Trustees Bulger, Consalvo, Gaines, and 
Snyder. Also present were members of the Library administration; President 
and Director of the Boston Public Library Foundation; Staff; Public and 
Representatives from the Friends' Groups. 

The Honorable William M. Bulger presiding. 

The first item on the order of business was the approval of minutes for 
the Regular and Executive Session Meetings of November 30, 1992. Mrs. Gaines 
inquired why the exact total amount of the three year contract for preventive 
maintenance of the HVAC systems is not shown in the contract awarded to 
Johnson Controls World Services, Inc. Kevin FitzPatrick, Assistant to the 
Director for Business Services, responded that he was requested by the City 
of Boston Law Department to write the contract reflecting the difference in 
price due to the delay in commencing the contract service caused by the 
transition from the old contractor to the new contractor. The original amount 
bid was $1,298,497, whereas the amount of the contract awarded was 
$1,279,337.50. Then, on a motion duly made and seconded, the minutes for the 
Regular and Executive Session meetings of November 30, 1992 were approved. 

On the next item for action, additions to the General Investment Account, 
on a motion duly made and seconded, it was 



"VOTED: 



that the sum of $53,777.68 representing the income for the 
period from July 1, 1991 to June 30, 1992 earned by the 
following funds in the General Investment Account be reinvested 
in these funds in the General Investment Account as required 
by their authorizing votes on the basis of $3.82 per unit which 
is hereby determined to be the present fair value per unit: 



Fund Name 



Joan of Arc Fund 
Boston Public Library 

Staff Centennial Fund 
Centennial Fund 
John Deferrari Fund 
Lee M. Friedman Fund 
Lee M. Friedman Memorial Fund 
1/4 L. M. Friedman-'Books for 

Rare Books Department 
Dr. Samuel Abbot Green Memorial Fund 
Arthur W. Heintzelman Memorial Fund 



Amount 


Units (a $3.82 


$2,547.44 


667 


3,772.31 


988 


86.56 


23 


6,766.70 


1,771 


17,024.74 


4,457 


49.85 


13 


400.78 


105 


16,690.85 


4,369 


816.48 


214 



Minutes of Meeting 
Corporation 
Page Two 



382.82 


100 


203.84 


53 


301.54 


79 


119.13 


31 


4,252,11 


1,113 


117.27 


31 


229.12 


60 


$53,777.68 


14,078 



G. K. Hall Associates Fund 

Library Art Fund 

Marjorie Wiggin Prescott Fund 

Shakespeare--Emerson Fund 

Helen 0. Storrow Fund 

1/2 Wedgwood Club 25th Anniversary Fund 

Stow Wengenroth Fund 

TOTAL 

The Director provided background information on a formal request from 
Nader Darehshori, Chairman of the Houghton Mifflin Company, for use of the 
Library for a literary gala in celebration of John Kenneth Galbraith's 85th 
birthday on October 15, 1993. The Director said that because of the possibly 
precedential nature of this proposed program, a member of the Board who 
happened to be aware of it, suggested that the matter be placed on the 
agenda. The Director said that Mr. Darehshori assured him that the gala 
would be planned as a cultural event and it will be a magnificent opportunity 
to showcase the restored Grand Entrance as the architectural and cultural gem 
it is. Discussion followed on the policies of the Library regarding use of 
facilities by groups to which only financial contributors would be welcome. 
Senator Bulger said that while he supports the gala, he said that even though 
we say it is a cultural, literary event, others will say.it is a birthday 
party and they may be pressured in the future to open the institution up for 
other similar affairs. Mr. Snyder said that the Trustees should have a firm 
policy on this issue and he discussed this with the Trustees legal counsel 
Ken Mickiewicz. Mrs. Gaines expressed concern regarding the use of the 
Library's operational funds to support such events especially during a time 
of budgetary constraints. Mr. Consalvo said that he supports the use of the 
Library for such an event as long as it is being done for a civic cause. 
Following further discussion among the Trustees, on a motion duly made and 
seconded, with Mrs. Gaines abstaining, it was 

"VOTED: to approve the use of the Boston Public Library for a cultural 
event honoring the 85th birthday of John Kenneth Galbraith." 

John J. Doherty, Assistant Director for Capital Projects, reported on the 
progress of the McKim Restoration Project. With Phase I of the project 
nearly 74% complete. Harvard University Art Museums Center for Conservation 
and Technical Studies has begun restoration of the eight remaining Puvis de 
Chavannes murals. Mr. Doherty said that there will be a meeting of the McKim 
Committee on January 19, 1993 to discuss and begin to develop plans for Phase 
II which will include restoring all of Bates Hall and Abbey Room. It was 
noted that March 1 is the target date to go out for public bid and April 1 
the tentative date for the start of the contract. Mr. Doherty noted also 
that March 26th is the estimated date for the completion of new quarters for 
the Goverment Documents Department in the Basement. 

Next, the Director reported that a Gala reception is planned for May 6, 
1993 to be held in the restored Grand Entrance Hall. Discussion followed 



Minutes of Meeting 
Corporation 
Page Three 



on the proposed funding of Phase II and III. The estimated cost of Phase II 
is $15 million with 1/3 funding provided by the BPL Foundation and 2/3 public 
sources. Planning for Phase II could cost approximately $1.2 - $2 million 
and it was agreed to discuss with the Foundation some flexibility to provide 
funding for planning in addition to using any surplus funds from Phase I. 

Next the Director updated the members of the Board on needs analysis for 
the early stages of the development of budget proposals for fiscal year 1994 
noting that the process has now become formal with receipt this week of a 
"target" budget figure of $18,000,000 from the City's Office of Budget and 
Program Evaluation. The Director said that this would represent a reduction 
of $500,000 from the current (FY93) appropriation of $18,500,000, but a 
shortfall of $1,400,000 from the Library's estimated "maintenance" 
need--i.e., the cost of maintaining the present levels of service and 
resource development in 1993-94. Pointing out that the City continues to 
confront a shrinking revenue base along with anticipating a $40,000,000 
revenue shortfall for FY1994, the Director said that our ability to make 
precise estimates of specific reductions is limited by uncertainty at this 
early stage as to the level and nature of FY94 state funding. In addition, 
the Massachusetts Board of Library Commissioners has proposed significant 
increases in the funding categories which affect the Boston Public Library 
but some tightening of the local maintenance requirement seems certain. 
Following discussion among the Trustees and the Director on the impact of the 
current proposed target level appropriation, the Board agreed that the only 
responsible goal for FY94 must be, at minimum, retention of present 
informational resource and service levels which would require an 
appropriation of approximately $19,400,000. Mr. Consalvo, however, reminded 
everyone that we must be realistic and we should not mislead people into 
believing that we could reach that "ideal" maintenance figure given the 
realities of state and city funding. 

The President welcomed and called upon John J. Cull inane. President of 
the Boston Public Library Foundation, and Karyn M. Wilson, Executive Director 
and Treasurer of the Foundation, to report on the accomplishments achieved 
thus far for the Campaign for the Library. Mr. Cull inane reported that $3.2 
million has been received in firm pledges and gifts including recent 
Foundation and corporate gifts; $750,000 in grant proposals are currently 
pending and under review; and $3.2 million in grant proposals are currently 
being developed. Mr. Cull inane said that he was pleased to report that Nader 
Darehshori of Houghton Mifflin hosted publishing executives on October 13 
resulting in Raytheon/D.C. Heath contribution of $150,000; he and Mrs. 
Cull inane hosted a reception at their home held on October 15 with special 
guest Neil Rudenstine and nearly 100 business and community leaders attended 
including Congressman Joseph Moakley; a reception hosted by Mayor Raymond L. 
Flynn at the Parkman House for business leaders held on December 2 resulted 
in Jim Coopersmith of WCVB-TV Channel 5 offering to hold a Telethon from the 
Library in 1993 and Blue Cross/Blue Shield agreeing to underwrite the cost; 



Minutes of Meeting 
Corporation 
Page Four 



and a reception hosted by Stephen and Arleen Brown at their home held on 
December 9 spurred interest in the upcoming Spring Gala scheduled for May 6, 
1993. The Spr^ing Gala committee is chaired by Mrs. Cull inane and includes 
Trustee Berthe M. Gaines. Mr. Cull inane then said that under the leadership 
of Mrs. Cull inane, three Library school -based programs were approved by 
Superintendent Lois Harrison-Jones and are now being implemented. Mr. 
Cull inane described the direct mail campaign of 110,000 piece 
Massachusetts-wide mailing completed the week of November 20 and returns to 
date already exceed projections--$45,000 in returns as of January 5 surpasses 
projections by $15,000 and returns remain strong. Mr. Cull inane concluded 
his report stating that there will be a series of neighborhood-based 
fundraisers coordinated in cooperation with the Branch Librarians and local 
Friends groups scheduled for the week of May 7 - 13, 1993, designated Boston 
Public Library week. Discussion then followed on a proposed Master Agreement 
funding policy between the Foundation and the Trustees governing funds 
transferred to the Trustees from the Foundation. The President and members 
of the Board expressed appreciation to Mr. Cull inane and Ms. Wilson for the 
outstanding job being done and said they were yery grateful for all the funds 
being raised and the increased visibility the campaign has generated for the 
institution and all the good will being instilled throughout the Library 
community. 

Next, in his report to the Trustees, the Director reported that Frederic 
Macmonnies "Bacchante and Infant Faun" statue has been shipped off for a new 
casting to be made and returned in time for the Library Gala on May 6, 1993. 
This will serve as the centerpiece of the Library Courtyard which had been 
intended by Charles Follen McKim. Raytheon Corporation has graciously 
donated $150,000 and two executives from Blue Cross and EDS will be on loan 
to the library to explore and study technology applications in the library 
operations which will bring the Library into the 21st century. The Director 
said that he was pleased to report that the Library purchased the building 
and land located at 136 Access Road, Norwood, Massachusetts at public auction 
by the FDIC for $950,000. The Director said that this will greatly 
accommodate the growing space needs of the Library. The Director then noted 
that he has placed in the Trustees' folders narrative, financial, and 
statistical reports representing highlights of current activities and 
summaries of personnel actions taken. There was no meeting of the 
Administrative Agency because there were no contracts to be awarded. 

In other business, Mrs. Gaines acknowledged a letter of thanks to the 
Trustees received from Mrs. Elizabeth Knight, Children's Librarian at the 
Dudley Branch Library, for hosting the 9th Annual Trustees Reception and 
Recognition Ceremony on October 16, 1992. 



Minutes of Meeting 
Corporation 
Page Five 



There being no further business, the meeting of the Corporation adjourned 
at n :45 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, March 29, 1993 



A meeting of the Trustees of 
was held at 10:15 a.m. 



the Public Library as a Corporation 



Present at the meeting were Trustees Bulger, Consalvo, Gaines, 
and Snyder. Also present were members of the Library administration; 
President of the Boston Public Library Foundation; Chief Counsel for 
Public Facilities; Staff; Public and Representatives from the 
Friends' Groups. 

The Honorable William M. Bulger presiding. 

The first item on the order of business was the approval of 
minutes for the Regular Meeting of January 11, 1993. On a motion 
duly made and seconded, the Minutes for the Regular Meeting of 
January 11, 1993 were approved. 

On the next item for action, award of contracts, Mr. Consalvo 
asked if minority and women business enterprises were soliticed to 
bid and Kevin FitzPatrick, Assistant to the Director for Business 
Services, responded yes but they declined to bid. Then, on a motion 
duly made and seconded, it was 



"VOTED: 



that there be entered into with Gourmet Caterers, Inc 
3867 Washington Street, Roslindale, MA 02131, an 
agreement for the provision of food vending machines 
and related services at the Boston Public Library, 
Copley Square, Boston, Massachusetts, for the period 
beginning February 5, 1993, with option to renew on 
July 1, 1993, through June 30, 1994, subject to the 
terms, agreement, conditions, and covenents set forth 
in said Agreement." 



and 



"VOTED: 



that, there be entered into with Marketechs, Inc., 6 
Mercer Road, Natick, Massachusetts 01760, the lowest 
eligible and responsible bidder in the public bidding, 
advertised under G.L. c. 30-B, a contract for 
supplying, delivering, installing, maintaining, and 
supporting microcomputers, CD-ROM drives, printers, and 
software for the Eastern Massachusetts Regional Library 
System during the period April 1, 1993, through June 
30, 1993, at a total cost not to exceed twenty-six 
thousand four hundred forty-six dollars and no cents 
($26,446.00)." 



Minutes of Meeting 

Corporation 

Page Two 



John J. Doherty, Assistant Director for Capital Projects, 
reported on the recommendations from the most recent McKim Committee 
meeting presided over by Senator Bulger and attended by Trustee 
Arthur F. F. Snyder. The first proposed recommendation related to 
the use of the Sarnafil waterproofing system for the reconstruction 
of the McKim Building platform. In response to two questions from 
Mr. Consalvo, Mr. Doherty said that the total cost of the 
waterproofing project will amount to one million dollars, the 
Sarnafil system is considered the best quality product available that 
is expected to last for the longest period of time, and that to his 
knowledge there is no interlinking relationship between the three 
companies recommending the waterproofing system. Discussion then 
fcpllowed on the proposed agreement to amend the existing contract 
with the architects for a continuation of architectural and 
engineering services for the preparation of construction documents 
and for construction administration during Phase II of the project. 
Following further discussion among the Trustees, on a motion duly 
made and seconded, it was 



"VOTED: 



WHEREAS, the Trustees propose to conduct a project 
known as "Platform Waterproofing reconstruction at the 
McKim Building, Boston Public Library, Boston 
Massachusetts" to be carried out under the applicable 
provisions of Massachusetts General Laws Chapter 149, 
section 44A-J, and Chapter 30, section 39M, and; 

WHEREAS, Massachusetts General Laws chapter 30, section 
39M(b) provides, in pertinent part, "specifications for 
contracts awarded pursuant to the provisions of said 
sections forty-four A to forty-four L (sic) of said 
Chapter one hundred and forty-nine shall be written to 
provide for full competition for each item of material 
to be furnished under the contract; except, however, 
that said specifications may' be otherwise written for 
sound reasons in the public interest stated in writing 
in the public records of the awarding authority. ... such 
writing to be prepared after reasonable investigation," 
and 



WHEREAS, the architect for this project, Shepley 
Bui finch, Richardson and Abbott, in a letter dated 
March 11, 1993 to Mr. John J. Doherty, Assistant 
Director, recommended the use of the Sarnafil 
waterproofing system on the project and; 



Minutes of Meeting 

Corporation 

Page Three 



WHEREAS, the consulting engineers fo 
Simpson, Gumpertz & Heger, Inc. have 
Sarnafil waterproofing system and in 
and recommendation dated March 8, 19 
that it is the only system which has 
welded seams, a long track record in 
installations, a unique sub-membrane 
undivided responsibility for system 
low life cycle cost; 



r this project, 
investigated the 
a written report 

93, have concluded 
the qualities of 
below grade 
grid design, 

performance and a 



NOW THEREFORE, BE IT VOTED, that it be, and hereby is, 
found that for the reasons set forth in the foregoing 
paragraphs and in written documentation in the records 
of the Library, pursuant to the requirements of 
Massachusetts General Laws Chapter 30, Section 39M(b) , 
it is in the public interest that the specifications 
for the project entitled "Platform Waterproofing 
Reconstruction at the McKim Building, Boston Public 
Library, Boston, Massachusetts," name and describe, 
without equal, the proprietary waterproofing system by 
Sarnafil Roofing Systems of Canton, Massachusetts, and 
that the Director and Librarian be, and hereby is 
authorized to issue or cause to be issued, 
specifications apropriate to the accomplishment of the 
aftersaid end." 



and 



•'VOTED 



that the Trustees enter into an agreement, further 
amending the existing contract with the firm of 
Shepley, Bulfinch, Richardson and Abbott, Inc. to 
provide for a continuation of architectural and 
engineering services for the preparation of 
construction documents and for construction 
administration during Phase II of the McKim Building 
Restoration Project. The professional fee for said 
architectural and engineering services shall be in an 
amount not to exceed $646,051, and for certain 
supplementary services shall be in an amount not to 
exceed $980,000, payable at rates stated in the 
contract, as amended, with the aggregate cost of this 
fourth amendment not to exceed $1,626,051. In no event 
shall the maximum liability of the Trustees under the 
terms of this contract exceed in aggregate, nor shall 
the Trustees pay the architect under this contract, 
more than Four Million Eight Hundred Sixty One Thousand 
Fifty One Dollars ($4,861,051.00)." 



Minutes of Meeting 
Corporation 
Page Four 



John J. Cullinane, President of the Boston Public Library 
Foundation, reported that $4.6 million dollars has been received thus 
far in firm pledges and gifts for the Campaign for the Library 
including $100,000 received this morning from the Birmingham 
Foundation. WCVB-TV Channel 5 will host a benefit Telethon in 
support of the Library on April 2 6th from 7:30 p.m. - 9:00 p.m. with 
Natalie Jacobson and Chet Curtis. Broadcast live from the McKim 
Lobby and the Codman Square Branch Library in Dorchester, the 
telethon will feature national celebrities, famous New England 
authors, Massachusetts political leaders, and diverse footage of 
unique Library holdings and programs. Mr. Cullinane said that thanks 
to Blue Cross/Blue Shield of Massachusetts who have agreed to 
underwrite the event, 100% of the revenues raised during the telethon 
will go directly to the revitalization of the Library. Mr. Cullinane 
reported on other fundraising activities ongoing including $65,000 
raised thus far from the Massachusetts-wide direct mail campaigns- 
Senate President William M. Bulger will host a reception on behalf of 
the Library Campaign on April 8th; the Spring Gala at the Library is 
scheduled for May 6th; Mrs. Cullinane's work with the three Library 
school-based programs are being successfully implemented; and 
representatives from New England Telephone have been meeting with 
Library Officials to significantly upgrade the Library's 
telecommunication system including loaning executives for technical 
help which is a big savings to the Library valued at $250,000. The 
Trustees praised the efforts of the Cullinanes for their invaluable 
contributions to the Library and remarked how well the campaign is 
moving forward. 

Next, in his report to the Trustees, the Director congratulated 
Arthur F. F. Snyder, President of the Associates of the Boston Public 
Library, on the overwhelming success of last evenings Fifth Annual 
Literary Lights Dinner held at the Park Plaza Hotel thanks to the 
generosity of Associates Board member Donald Saunders. Mr.. Snyder 
said it was a splendid evening with 350 people attending and author 
William Styron gave a marvelous talk as the keynote speaker. The 
Director and Trustees congratulated Mrs. Gaines on her nomination as 
the Massachusetts recipient of the 1993 New England Reading 
Association Special Recognition Award for her significant 
contributions to community literacy and will be honored at the annual 
conference in Hyannis, MA this Fall. The Director added that the 
recent BPL Newsletter includes a lenghty article on Mrs. Gaines' 
contributions to the publication of African-Americans in Boston; 
More Than 350 Years by Robert Hayden and published in 1992 by the 
Trustees of the Boston Public Library. The Director called attention 
to another recent publicaton United States Newspapers in the Boston 
Pubic Library which includes a listing for all United States 
newspapers held on microform and hard copy in the Library's 
Microtext, Rare Books & Manuscripts Department, and the New England 
Deposit Library. 



Minutes of Meeting 

Corporation 

Page Five 



The Director said that this valuable resource is a product of 
the Massachusetts Newspaper Program, sponsored by the National 
Endowment for the Humanities, as part of the United States Newspaper 
Program. Trustee William O. Taylor serves as a member of the 
Massachusetts Newspaper Program Advisory Committee. The Director 
made reference to a copy placed in their folders relative to advisory 
guidelines concerning use of Library buildings for fund-raising 
events. Following review of the document, Mrs. Gaines suggested two 
changes to the statement adding the sentence under point one that 
fund-raising events should not interfere with the staff's regular 
duties and under point 4 to remove the word extraordinary. It was 
agreed that the changes would be made to the final document. Mrs. 
Gaines inquired of the total change orders to date for the McKim 
project and the Director responded that a total of $800,000 in change 
orders have taken place which is fairly low given the magnitude and 
complexity of the project. The Director then noted that he has 
placed in the Trustees' folders narrative, financial, and statistical 
reports representing highlights of current activities and summaries 
of personnel actions taken. 



There being no 
adjourned at 11:10 



further business, 
a.m. 



the meeting of the Corporation 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, May 3, 1993 



The Annual Meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room of the Johnson Building at 10:00 

:.nr^ uZfn^^ ^^^^^ meeting were Trustees Bulger, Gaines, Snyder, Taylor 
and Whouley Also present were members of the Library administration 

?nc'' stTf^'nuh? '"'h' ^'°" '''''''^ ^"^^^"^^' RichLson Ld AbCott, 
inc., staff, public and representatives from the Friends' Groups. 

The Honorable William M. Bulger presiding. 

The first item on the order of business was the election of officers 
Senator Bulger placed the name of Berthe^M. Gaines for President and 
William Taylor seconded it. ^Then on a motion duly made and seconded 
w th no other nom nation, Berthe" M. Gaines was nominated for President 
Subsequent to a viva voce vote, Mrs. Gaines was declared elected 

and'^^?H ih.^'tMc"'"^' ^^'"''^? ^^' '^''"^'^' °^ ^^^ B^^^'^ ^0^ their support 
and said that this was a momentous occasion for her to serve as the first 

woman President of the Board of Trustees in its 140 year history Mrs 
Gaines also paid tribute to the hard working members of the City^Wide 
Friends and branch library friends' groups for their support througL^ 
her tenure on the Board and said that she is a Trustee because of their 
dedication to the Library. uci^au^e ur tneir 

Next, on a motion duly made and seconded, Arthur F. F Snvder was 
nominated for Vice President by William 0. Taylor and econded by Senator 
Bulger. No other nominations were made. Subsequent to a viva voce vote 
Mr. Snyder was declared elected Vice President. ^^ 

w.c I'l^f^.n"-^ motion duly made and seconded, the name of Jamie A. McGlone 
was placed in nomination for Clerk, with no other nomination. Subsequent 
to a viva voce vote, Mr. McGlone was declared elected Clerk ^"^'^^"^"^ 



sign 



The next item on the order of business was an enabling vote for thi 
ing of payrolls. On a motion duly made and seconded, it was 



VOTED: that subject to the approval of the Mayor in accordance with 
the provisions of section 22 of Chapter 3 of the Revised 
Ordinances of 1961, Arthur Curley , Director, or upon his 
delegation, Liam M. Kelly, Associate Director, or John J 
Doherty, Assistant Director, or Kevin T. FitzPatrick 
Assistant to the Director, be, and hereby are authorized to 
sign the payrolls of the Library in representation of the 
Trustees during the fiscal year of 1994." 

Next, on a motion duly made and seconded, several enabling votes for 
the signing of contracts, for the acceptance of gifts and for the 
distribution of income were voted on as a block, as follows- 



Minutes Of Annual Meeting 
Corporation 
May 3, 1993 
Page Two 



"VOTED: 



"VOTED: 



"VOTED: 



"VOTED: 



and 
further, 

"VOTED: 



that, until the next Annual Meeting, the President, or Vice 
President, or in the inability of either, any member of the 
Corporation, and by delegation the Director, the Associate 
Director or the Clerk of the Corporation be, and hereby is, 
authorized to sign any and all contracts voted to be made by 
the Board in the name and on behalf of the Corporation and 
any and all communications in connection with the award of 
contracts so voted or recommended to be so voted and to 
authorize payments under contracts so voted." 

that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director, the Associate Director, or the Clerk of the 
Corporation be, and hereby is, authorized to accept on behalf 
of the Trustees gifts, payments made in recognition for the 
Trustees gifts, payments made in recognition for special 
services rendered and payments received for the publications 
and prints executed under Library sponsorship and, in 
connection with the acceptance of same, to endorse on behalf 
of the Trustees checks so received, said amounts to be 
reported to the Board at the next annual meeting." 

that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director, the Associate Director, or the Clerk of the 
Corporation be, and hereby is, authorized to accept on behalf 
of the Trustees gifts to be added to funds already 
established in the General Investment Account, the acceptance 
of said amounts to be reported to the Board at their next 
meeting." 

that Arthur Curley, Director and Librarian of the Public 
Library of the City of Boston, be, and herby is, authorized 
to cause to be paid to the Rector of Trinity Church for the 
period from July 1, 1992 to June 30, 1993 income on the 
Children's Fund now held in the custody of the Collector- 
Treasurer of the City of Boston pursuant to the provisions of 
the 11th Clause of the Will of Josiah H. Benton, as required 
by the 19th Clause of said Will; 



that Arthur Curley, Director and Librarian of the Public 
Library of the City of Boston, be, and hereby is, authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector pursuant 



Minutes of Annual Meeting 
Corporation 
May 3, 1993 
Page Three 



to the provisions of the 12th Cause of the Will of Josiah H. 
Benton, as defined by the Agreement of Compromise, dated 
January 15, 1935 and made in connection with the 
administration of the trust created by said Clause, 
four-tenths of the income of the Benton Book Fund for the 
period from July 1, 1992 to June 30, 1993, inclusive, now 
held in the custody of the Collector-Treasurer of the City of 
Boston, and to the Trustees of the Public Library of the City 
of Boston the remaining six-tenths of said income for said 
period to be applied to the purchases provided in said 
Agreement of Compromise 



and 



"VOTED: that Arthur Curley, Director and Librarian of the Public 

Library of the City of Boston, be, and hereby is, authorized 
and directed to cause to be distributed and paid to the 
Trustees of the Public Library of the City of Boston the 
income of the General Investment Account for the period from 
July 1,1992 to June 30, 1993." 

The Director then reported on the significant gifts and grants received 
by the Library during the year and submitted the following report to the 
members of the Board of Trustees: 



BOSTON PUBLIC LIBRARY 
REPORT OF GIFTS AND GRANTS 



Grants Received for the Period of Mav 1992 through April 1993 



LSCA Title I: 

MBLN Telecommunications Grant FY93 



$ 5,683.65 



Major Urban Resource Library (MURLS) $ 27,940.00 

LSCA Title I: 

Reference Services Development $ 6,300.00 

To improve the accuracy of information services provided to patrons, 
the Eastern Massachusetts Regional Library System will retain the 
services of Transform, Inc. to conduct 7 training sessions (one in each 
sub-region) in the Peer Coaching Reference Improvement Method. 147 
staff will be trained and participants in the training program will be 
expected to offer their services as local trainers to other library 
staff throughout the region. 



Minutes of Annual Meeting 
Corporation 
May 3, 1993 
Page Four 



CD-Rom Reference Enhancement $ 39,470.00 

The Eastern Region will acquire 16 Microcomputer/CD-Rom Workstations 
and Periodical and Reference CD-Rom Products for training and 
demonstration purposes in libraries in communities less than 10,000 in 
population. The Region will place the CD-Rom workstations and products 
In libraries for a 3-month demonstration period for staff and public 
use and will train staff on the use of the equipment and products. 50 
libraries, out of an eligible 63, will be able to participate in the 
project during the first year. 

LSCA Title I Grant 

Identification & Preservation Microfilming $222,038.00 

of Massachusetts Newspapers 

To preserve, on microfilm, newspaper titles retained by two or more 
institutions which have not previously been microfilmed. One positive 
film copy will be provided to the cooperating institution, one copy 
will be available in the Microtext Department of the BPL, and the 
master negative will remain in archival storage. Cooperative filming 
agreements have already been reached to film over thirty separate 
newspaper titles retained by the Nantucket Athenaeum, Nantucket 
Historical Society, Fall River Public Library, Massachusetts Historical 
Society, Worcester Public Library, American Antiquarian Society, and 
the Maiden Public Library. 

National Endowment for the Humanities 

Massachusetts Newspaper Program $130,366.00 

Provides support for the activities of the Massachusetts Newspaper 
Program, a multi-year effort to locate, catalog, and preserve on 
microfilm Massachusetts newspapers--as part of the' United States 
Newspaper Program. 

Notable Gifts Received for the Period of May 1992 through Aoril 1993 

Sigmund Abies 

Thirty-five original prints and one pastel by the artist. 

Jocelyn Ajami 

Four drawings by the artist. 

America, DDF, Inc. 

A 480 enhanced GIS computer terminal together with Maplnfo and other 
GIS software. {Estimated value between $8,000-$10,000). 



Minutes of Annual Meeting 
Corporation 
May 3, 1993 
Page Five 



Associates of the Boston Public Library 

$25,000 to be used by the Research Library and its departments for 
purposes including the treatment and conservation of architectural 
drawings and to purchase the following: Historic American Building 
Survey, Massachusetts section, Part II; Max Beckmann: Catalogue 
Raisonne of His Prints (2 vols.); and Studies and Executed Buildings bv 
Frank Llovd Wright . 

Carlos Barberis 

A collection of common notarized public records from Cabra, Spain. 

Dr. Stephen Bernstein 

Eleven prints and two drawings by various artists. 

Mr. Robert Cannavello 

1,092 recordings and 4 cassettes. 

Richard Coombs 

Postcards, travel diaries, and assorted correspondence regarding the 
Connick papers at the Archives of American Art (all materials to be 
added to the Charles J. Connick Stained Glass Archives). 

Jeff Cronin 

Two stereographic photographs of Boston. 

Leigh Deeley, Robyn King, Brooke Strauss, and Drew Wright 

The architectural and design drawings of their father, Charles H. 
Lench, Jr. 

Lee Eiseman 

217 items from the Lowell Mason Collection. 

Robert Ellsworth 

Later Chinese Painting and Calligraphy (a $850 set). 

Emmanuel Church 

408 hardcovers and 352 paperbacks. 

Elise Entine 

$300 to be used toward special purchases for the Fine Arts Department. 

Pauline Fine 

Collection of 83 European portrait prints. 

Harriet Fishman 

Four original drawings by the artist. 



Minutes of Annual Meeting 
Corporation 
May 3, 1993 
Page Six 



Carol Fleming 

Three volumes of piano works marked in the hand of Arthur Foote, a 
prominent Boston composer at the beginning of this century. 

Nathan Goldstein 

Two original drawings by the artist. 

Jennifer Hilton 

Twenty monotypes by the artist. 

Bruce Howe 

Six drawings by Anno Ticiao. 

Ruth F. Hyslop 

Three family photograph albums from the former Hanson family taken from 
1896-1907. 

Joanna Kao 

Original silkscreen poster of her work. 

David McCord 

Original recordings for radio programs marking the 100th anniversary of 
R.H. Stearns Co. in 1957 containing poems, recollections and historical 
vignettes. 

Mr. Franklin Marryott 

Collection of 104 published compositions by his brother, Ralph 
Marryott. 

John Merriam 

Prints and drawings. 

Angela Noel 

Drawing by Conley Harris and a print by Steven Trefondies. 



Orchard Foundation 

$500 to be used for the support of the Fine Arts Department- 
behalf of Monique Lehner, Hingham, Massachusetts. 



-given on 



Organization of American States 

A set of 26 award winning exhibit posters of the Organization of 
American States, printed on the occasion of the 500th anniversary of 
the discovery of America. All signed by the artists. 

Reese & Marilyn Pauley 

Original prints by Dali, Lowell Nesbit, Joe Goode, Wayne Campbell, J. 
Bauaine, Wolf Kahn, Eugene McCarthy, Man Ray, Tom Norton, Paolo Soleri, 
and Mel Ramos. 



Minutes of Annual Meeting 
Corporation 
May 3, 1993 
Page Seven 

Carl Pickhardt 

Three drawings by the artist, three drawings by Hyman Bloom, nine 
drawings by Jack Levine, and fourteen serigraphs by Doris Meltzer. 

Sylva Rantz 

Boston Printmakers Catalogues. 

John Romanowicz 

Signed photograph of Cardinal Cushing. 

Mrs. Rosalie Rosenfelt 

Arnold Hartmann Collection containing 7,095 items (appraised to the 
value of $10,641). 

John Sanroma 

Collection of 2,180 items including photographs and negatives amounting 
to a sampling of all his work. 

Gunther Schuller 

81 scores from his own collection. 

Robert Severy 

1,028 3" X 5" black/white contemporary photographs (taken by Mr. 
Severy) . 

Shawmut Bank 

Photograph albums. 

Ellen Sinclair 

Twelve watercolors, one oil pastel, and three oil pastel transfer 
prints by the artist. 

William Todtz 

Eight historic photographs. 

Mr. and Mrs. Francis E. Topping 

An extensive collection of manuscripts and partly printed documents 
consisting of records of deeds, land transfers, correspondence, bills, 
arrest warrants, commissions, and receipts from the Colonial period 
through the early part of the 19th century. 

Nan Tull 

Collection of fifty-six original drawings, silkscreens, pastels, 
monoprints, and four drawings by the artist. 

Edward Wall 

Eight original prints by Arthur Sewnda. 

Louise and David Webber 

Collection of film negatives. 



Minutes of Annual Meeting 
Corporation 
May 3, 1993 
Page Eight 



Geraldine W.K. Zetzel and Family 
Drawing by David Aronson. 



Monetary Gifts 

Gift from an "anonymous doner". $ 2,500 

A gift to enhance the Library's reference and research $ 1,500 
collections on behalf of the Antiquarian Booksellers 
Association of America Fund (New England Chapter). 

A gift from the Helene B. Black Charitable Foundation $ 5,000 
in recognition of Lewis W. Black, Esq. and his interest 
in the Library's art and rare book collections. 

A donation for "Reading is Fundamental" programs $ 1,500 

at two branch libraries from the Boston Parks and 

Recreation Department from the proceeds of the Copley 
Square Book Fair. 

A gift from the Boston Society for Gerontologic Psychiatry, $ 800 
Inc. for the purchase of books to be added to the Agnes 
Goldberg Memorial Collection. 

A gift from Lucile C. Brewster toward the renovation $ 1,000 
and restoration of the McKim Building. 

Nancy and Jeffrey Budge. $ 400 

A donation for Johnson Building landscaping and $ 9,000 

storybook character puppets and dolls for children's 
librarians from the City-Wide Friends of the Boston 
Public Library. 

A donation of New England Aquarium memberships $ 515 

for the Central Library and 25 branch libraries from 
the City-Wide Friends of the Boston Public Library. 

A donation of Museum of Fine Arts memberships $ 1,300 

for the Central Library and 25 branch libraries from 
Delta Dental Plan of Massachusetts. 

A contribution from Mr. & Mrs. Edward Dineen toward $ 700 
books and services for the Kirstein Business Branch. 

Donated in memory of Wayne (Mr. Chicago) Ettema. $ 200 

A donation for the General Library Literacy Resource $ 547 
Collection from the Harvard Bookstore Cafe in 
celebration of the bookstore's 60th anniversary. 



Minutes of Annual Meeting 
Corporation 
May 3, 1993 
Page Nine 



A gift from Ms. Jane Hilles to be used toward $10,000 

documentation of the Boston Society for Independent 

Artists. 

Mr. and Mrs. Henry Lee. $ 1,000 

A donation by Joan Livingston for the acquisition of books $ 800 
relating to the field of women's literature in memory of 
Priscilla Loanes. 

A gift to the Print Department from Jonathan B. Loring. $ 1,500 

A donation of Museum of Science memberships for $ 550 

the Central library and 25 branch libraries from the 

Museum of Science under a grant from the Lowell 
Institute. 

A gift to the Print Department from the Stephen and $ 1,000 
Sybil Stone Foundation with special interest in the 
work of living artists with ties to Boston. 

A contribution to be used for General Library purposes $ 2,400 
on behalf of the Story Foundation. 



In-Kind Contributions (With Estimated Cash Values) 

A two-year membership at the Children's Museum for the $ 1,080 
Connolly Branch Library from an anonymous donor. 

Program development and advertising for the Boston $30,000 
Globe Book Festival and Forum held in the Central 
Library from the Boston Globe. 

Two paperback book racks for the Brighton Branch $ 1,050 

Library from the Friends of the Brighton Branch 

Library. 

Shrubs, plants, and bulbs for the Brighton Branch $ 1,500 

Library from the Friends of the Brighton Branch 
Library, under a grant from Greenspace Alliance. 

Children's programs for the Charlestown Branch Library $ 6,728 

from the Friends of the Charlestown Branch Libraries, 

received from the Massachusetts Biomedical Research 

Corporation ($6,203 for "Reading is Fundamental" programs), 

the Bunker Hill Associates ($200 for three drawing programs 

for children aged 8-13), and the Charlestown Association of 

Parents ($325 for a musical program for children aged 1-6). 



Minutes of Annual Meeting 
Corporation 
May 3, 1993 
Page Ten 



Adult and children's programs and materials for the $ 1,000 
Fields Corner Branch Library from the Friends of the 
Fields Corner Branch Library. 

Adult and children's programs, books, magazines, $ 3,015 

equipment, and supplies for the Hyde Park Branch Library 

from the Friends of the Hyde Park Branch Library. 

Adult and children's programs, equipment and supplies $ 1,965 

for the Jamaica Plain Branch Library from the Friends of 

the Jamaica Plain Branch Library. 

Adult programs, periodical subscriptions, audiocassettes, $ 1,275 
and landscaping for the West End Branch Library from the 
Friends of the West End Branch Library. 

Program development for the Author Series held in the $ 5,000 
Central Library from the Harvard Bookstore Cafe. 

Public performance of "Lumiere" and reception held $ 5,000 
in the Central Library from "In the Best Interests 
of Children." 

An on-going series of workshops for the Mattapan Branch $ 1,000 
Library from Mattapan Against Drugs. 

Children's books, audiocassettes, and compact discs $ 3,000 

for the Brighton Branch Library from Parent's Choice 

Magazine. 

Children's books, audiocassettes, videocassettes, and $ 1,500 
compact discs for the Egleston Square Branch Library 
from Parent's Choice Magazine. 

Children's books in English and Spanish valued at $15,000 

$7,000 and stuffed animal give-aways for children valued 
at $8,000 for the General Library Children's Room from 
Princess House, Inc. 

Program development and advertising for two author $ 5,000 

programs held in the Central Library from Rizzoli 

Bookstore. 



Minutes of Annual Meeting 
Corporation 
May 3, 1993 
Page Eleven 



"World Press Photo Exhibit" exhibition fee, 
transportation, and opening reception held in the 
Central Library from the World Press Photo Foundation 
and Eastman Kodak Professional Imaging. 



$ 3,000 



There being no further business, the Annual Meeting of the Corporation 
adjourned at 10:14 a.m. 



< » 

TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, May 3, 1993 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 10:17 a.m. 

Present at the meeting were Trustees Bulger, Gaines, Snyder, Taylor and 
Whouley. Also present were members of the Library administration; McKim 
project architects from Shepley, Bulfinch, Richardson, and Abbott, Inc.; 
staff, public and representatives from the Friends' Groups. 

President Berth^M. Gaines presiding. 

The first item on the order of business was the approval of minutes for 

the Regular and Executive Session Meetings of March 29, 1993. On a motion 

duly made and seconded, the Minutes for the Regular and Executive Session 
Meetings of March 29, 1993 were approved. 

On the next item for action, award of contracts, the Director provided 
background information on the two proposed contracts. On the first 
contract for restoration of the exterior granite platform of the McKim 
Building, the project manager for the McKim project recommended awarding 
the contract to N.E.R. Construction Management, Inc., pending a further 
review and investigation of the company's qualifications. The second 
proposed contract, relating to investment counseling services, the 
Associate Director recommended awarding the contract to Wellington 
Management Company but stated that while they have had the contract for the 
past ten years, lately the company has not been as responsive in a timely 
fashion to the Library's inquiries and suggested reviewing the 
specifications of the contract and seek out other proposals for the next 
fiscal year. Following discussion among the Trustees, and on the 
recommendation of the Director, on a motion duly made and seconded, it was 

"VOTED: to accept the bid of N.E.R. Construction Management, Inc., 

757A Turnpike Street, North Andover, Massachusetts 01845, the 
lowest responsible and eligible bidder for the publicly 
advertised Construction Contract pursuant to G.L. c. 149 for 
the restoration of the exterior granite platform of the McKim 
Building, project No. 2330-48, and to award a contract to the 
low bidder who conformed to all of the other requirements and 
qualifications specified in the invitation and general bid 
documents. A contract with the Trustees of the Public 
Library of the City of Boston, acting as a corporation 
pursuant to St. 1878, c. 114 as amended, in the amount of One 
Million Seven Hundred and Seven Thousand Nine Hundred 
Twenty-Seven Dollars and No Cents ($1,707,927.00) and that 
the President of the Board of Trustees or Arthur Curley, 
Director and Librarian, is hereby authorized to do all things 
necessary to effectuate the execution and delivery of such a 
contract with the qualifying low bidder." 

and 



Minutes of Meeting 
Corporation 
May 3, 1993 
Page Two 



"VOTED: 



that, the agreement with Wellington Management Company, 75 
State Street, Boston, Massachusetts 02109, for investment 
counseling services be renewed for the period July 1, 1993, 
through June 30, 1994, in accordance with the terms specified 
in the agreement. 



and 

further, 

VOTED: 



that, Arthur Curley, 
is, authorized to ma 
agreement for the pe 
between the Trustees 
Boston and Wellingto 
Boston, Massachusett 
agreement from undis 
Account if he finds 
have been fulfilled. 



Director and Librarian, be, and hereby 
ke from time to time as specified in the 
riod July 1, 1993, through June 30, 1994, 

of the Public Library of the City of 
n Management Company, 75 State Street, 
s 02109, the payments prescribed by said 
tributed income of the General Investment 
that the conditions precedent to such 



The Director reported that although Phase I of the McKim Restoration 
project is still several months short of completion, the major public 
spaces including the mosaic-tiled entry, the grand staircase, the Puvis de 
Chavannes murals, and the new lower-level stairs and lobby, have been 
splendidly restored to their original beauty. To mark this progress of the 
project, the Director said that the Boston Public Library Foundation will 
be hosting a fundraising Gala reception on Thursday evening. May 6th for 
500 people to celebrate the reopening of the Grand Staircase. Also, 
there-cast "Bacchante," as graciously approved by the Museum of Fine Arts 
and generously paid for by the Henderson Foundation, and soon to be placed 
in the Courtyard, will be unveiled that evening in the Pompeian Gallery. 
John J. Doherty, Assistant Director for Capital Projects, reported that 
Phase I is 83% complete, change orders have been kept to 7.3% of total 
cost, and the newly restored elevator in the McKim Building will be used at 
Thursdays Gala. 



Next, in his 
Mayor Raymond L. 
Trustees' folder, 
better each year 
personnel. Since 
and at all staff i 
branch library, 
total of 1.86 mil 
Thanks to Senate 
Library over the 
budget. The Pres 
. collective bargai 
Director noted th 



report to the Trustees, the Director referred to a copy of 
Flynn's Management Report which was placed in each 

The Director said that the Library is doing better and 
in its achievement of promised service levels with fewer 
FY88 significant cutbacks have occurred in management 
ng levels including one less staff member now in every 
The Director noted that general library staff answered a 
lion questions in FY92--up 44% from the previous year. 
President William M. Bulger state appropriations for the 
last decade have increased from 3% to 35% of the total 
ident paid tribute to the staff and expressed a desire for 
ning contracts to be resolved in a timely fashion. The 
e President's participation in a two day African-American 



Minutes of Meeting 
Corporation 
May 3, 1993 
Page Three 



Roundtable conference for the Disabled hosted at the Codman Square Branch 
Library last week. Next, the Director expressed appreciation to Mr. Jim 
Coppersmith, President and General Manager of WCVB-TV, Channel 5 which 
graciously hosted a telethon last week during prime time hours raising 
$150,000 in pledges for the Library. This special event was underwritten 
by Blue Cross and Blue Shield of Massachusetts so that all donations could 
be added to the campaign for renovations at the Library. The Director 
thanked the more than forty Library staff members who volunteered for the 
fundraiser. The President praised the program noting that it brought great 
visibility to the Library but expresssed concern that the diversity of the 
staff members (Asian, Hispanic, African-American) were not reflected in the 
program and that the telecast from the Codman Square Branch Library did not 
span the Library audience which was packed with users. The Director then 
noted that he has placed in the Trustees' folders narrative, financial, and 
statistical reports representing highlights of current activities and 
summaries of personnel actions taken. 

There being no further business, the meeting of the Corporation 
adjourned at 10:50 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, September 30, 1993 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 10:00 a.m. 

Present at the meeting were Trustees Bulger, Gaines, 
Snyder, Taylor and Whouley and Library administration and 
staff. 

Also attending were members of the public and 
representatives from the Associates, Friends' Groups and 
the Boston Public Library Foundation. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the 
approval of minutes for the Annual and Regular Meetings of 
May 3, 1993. On a motion duly made and seconded, the 
Minutes for the Annual and Regular Meetings of May 3, 1993 
were approved. 

The President said that she has requested the 
Director to deliver his report to the Trustees early on in 
the meetings and called on Mr. Curley for his report. The 
Director began with a review of the financial statements 
noting that he has placed in the Trustees folders copies of 
the final report of the independent auditors as provided by 
Creelman & Smith, P.C. covering all seven of FY1993 audits 
of the Library Trustees* external Funds. As requested by 
Mr. Taylor, a master list of the audits accompanied with an 
index will be provided to the Board. Next, the Director 
summarized the contents of the audited statements for the 
following funds: Library Trust Fund; Eastern Regional 
Library; State Aid (LIG/MEG) ; Library of Last Recourse; 
Metro-Boston Library Network; and Federal Grants all as 
required by the Single Audit Act (A-133) . The Director 
welcomed and introduced Gloria Campbell who joined the 
Library on September 8th following a national recruitment 
search as Supervisor of Neighborhood Library Services with 
responsibility for branch libraries and mobile library 
services. Ms. Campbell addressed the Board and said how 
pleased she was to be in Boston and looks forward to the 
challenges. Tomorrow evening the 10th Annual Trustees* 
Reception and Recognition ceremony for Library Staff will 
be moved indoors to the Great Hall rather than the 
Courtyard because of ongoing construction activity and 
inclement weather forecast. The Director noted that seven 
staff members will receive recognition awards for 
twenty-five years of service. The Director provided 
background on • a number of access and resource sharing 
projects taking place in the Research Library including the 
development and expansion of access to government documents 
information on CD-Rom, successful implementation of the new 
telephone reference department, 



-2- 

the preservation microfilming of Massachusetts newspapers 
and an extensive planning effort to determine which 
materials should be located in the remote storage facility 
in Norwood. The Director reported that more than 1000 
children signed up for the summer reading program at the 
Central Library and more than 1,400 registered for the 
branch programs. Next, the Director presented copies of 
the newest publication by the Trustees entitled Discovery : 
Award-Winning Writers In A Boston High School Competition . 
The Director paid tribute to the generous contribution by 
the Boston Public Library Foundation to this effort and 
noted that the book includes the remarks delivered by 
Library Trustee and Massachusetts Senate President William 
M. Bulger at the student awards ceremony held in the 
courtyard of the Library on May 11, 1993 on the "Value of 
Books, the Usefulness of Books, the Friendship of Books." 
The Director then updated the members of the Board on the 
progress of the McKim restoration project reporting that 
Phase I is 89% complete and the Government Documents 
department is scheduled to relocate to new quarters by 
mid-November; in the Entrance Hall, the Daniel Chester 
French bronze doors will be rehung and reset within the 
next month; the intaglio inlay in the main lobby floor 
should be completed by mid-October; the two wheelchair 
lifts and ramps in the courtyard are being worked on and 
the new lavatories will be open to the public by 
mid-November; and the removal, cutting, re-waterproofing 
and replacement of the outside platorm is 1/3 complete. It 
was noted also that at the last meeting of the Trustees a 
vote was taken authorizing the Library to continue the 
contract with Shepley, Bui finch, Richardson, Abbott, Inc. 
which includes preparation of biddable documents for Phase 
II and continued supervision of the project by them. 



The Director identified the following major 
priorities for the coming year: completion of Phase I of 
the McKim project and begin Phase II; fill some key vacant 
positions, including Supervisor of the General Library but 
keeping on hold two assistant director vacancies pending 
outcome of the strategic plan; extend to the Research 
Library further computerized services; address capital 
projects in the Johnson Building especially the repairs to 
the restrooms, skylight, and replacement of carpeting; 
implement an automated system in the accounting office; 
install shelving and transfer collections to the remote 
storage facility in Norwood; undertake a strategic planning 
effort; review and evaluate the investment counseling 
service contract; and open up significant Boston Public 
Library resources to remote library users through 
INTERNET. The Director then reported on a number of 
upcoming events and activities at the Library, including 
the debate scheduled for Thursday, October 28th between the 
two candidates for Mayor of Boston, sponsored by the League 



of Women Voters and televised live by Channel 5; during the 
month of October, a photographic exhibit entitled 
Harvard-Boston Aeromeets, 1910 and 1911 will be on display 
in the Great Hall; October will again mark a concentration 
of appearances by well-known authors featured in the 
Harvard Bookstore Cafe Author Series including Robert 
Coles, Richard Berendzen, Melanie Rae Thon; portions of the 
annual Boston Globe Book Festival will be held at the 
Library from October 18th through October 22nd; a series of 
four concerts by the Calumet Quintet is scheduled betwen 
October and May in the Rabb Lecture Hall featuring 
unpublished compositions from the manuscript collections of 
the Library's music archives; and the Fred Allen play, 
"From Boston to Portland," which was primarily researched 
by authors Arnold and Lois Peyser in the Boston Public 
Library's Fred Allen Collection, will open at the Lyric 
Stage on Clarendon Street on Wednesday and will run through 
October 24th. 

The Director reported to the Trustees that 
Arts/Boston has proposed to construct a facility in Copley 
Square Park on the corner of Boylston and Dartmouth Streets 
which would house a Bostix to sell theatre, sports, and 
entertainment tickets to the public. Discussion followed 
and the Trustees agreed that any fixed structure in the 
park would violate the architectural integrity of the 
historic square and agreed to oppose it. The Friends of 
Copley Square have also opposed it. Then, on a motion duly 
made and seconded, it was 

"VOTED: to oppose the proposal to construct a 

facility in Copley Square Park for a Bostix 
operation. " 

On a somewhat related issue, the Trustees discussed 
the overwhelming number of advertizing and coin-operated 
newspaper boxes attached to poles on the sidewalks in the 
Copley Square area surrounding the Library and the park. 
Then, on a motion duly made and seconded, with Trustee 
William O. Taylor abstaining, it was 

"VOTED: to prepare and send a statement to the 

official governing agency overseeing the 
approval of advertizing and newspaper boxes 
stating that the Trustees of the Public 
Library of the City of Boston are opposed to 
locating these boxes in the Copley Square 
area surrounding the Boston Public Library." 

The President called upon John J. Cullinane, 
President of the Boston Public Library Foundation, to 
report on the accomplishments achieved thus far for the 
Campaign for the Library. Mr. Cullinane reported that $5.8 
million has been received in firm pledges and gifts and an 
additional $3 million in grant proposals are currently 
being developed. Further, the Foundation is aggressively 



-4- 

seeking funding from the Federal government. Mr. Cull inane 
said that thanks to the outstanding efforts of Karyn M. 
Wilson, Executive Director of the Foundation, and Blake 
Jordan, Executive Assistant, the Foundation is in the 
middle of a direct mail campaign in which 600,000 
households have been mailed pledge cards. Mr. Cullinane 
reported also that the Foundation is looking forward to 
gearing up for a major fundraising gala celebrating the 
100th Anniversary of the McKim building in 1995. Mr. 
Cullinane then said that the Foundation has received a very 
generous offer by Arthur D. Little Company to help create a 
five-year Strategic Plan for the Boston Public Library 
donating its professional services as a "pro bono" 
contribution to the Library. Mr. Cullinane said that he 
was pleased to introduce Mr. Harry G. Foden, Vice President 
and Director, Arthur D. Little Company who was present to 
provide an overview and formulation of developing and 
implementing a strategic plan for the Boston Public Library 
and Boston Public Library Foundation. Mrs. Gaines said 
that it is her understanding that the strategic plan is to 
be developed according to the reguirements established by 
the Massachusetts Board of Library Commissioners. 
Discussion then led to the need for a Master Agreement 
between the Trustees and the Foundation. It was agreed 
that such a document would be prepared with the help of 
legal counsel for both organizations.^ Further discussion 
centered on the roles of the Library Board of Trustees and 
that of the Library Foundation. Mr. Cullinane said that 
while the sole role of the Foundation is to raise money for 
the Library he is particularly pleased that Arthur D. 
Little has offered this in-kind contribution to the Library 
valued at $175,000 to $200,000. Mr. Foden provided an 
overview of the pro bono project discussing the formulation 
and development of a three to five year strategic plan 
which will be developed from interactive discussion 
sessions with members of the Library Board of Trustees, 
Directors of the Foundation, Library management personnel 
and staff, along with additional user focus groups. The 
final step according to Mr. Foden will be to present the 
formal strategic plan to the Board of Trustees of the 
Library and the Board of the Foundation. In the ensuing 
discussion Mr. Foden acknowledged that the study of the 
Library would be under the auspices of the Board of Library 
Trustees. Following further discussion among the Trustees, 
on a motion duly made and seconded, it was 



"VOTED: 



to accept "the gracious offer with 
appreciation from Arthur D, Little, Inc., 
Management Consultants to undertake the 
development of a strategic plan for the 
Boston Public Library under the direction of 
the Board of Trustees and for the study to 
begin immediately." 



On the next item for action, award of contracts, the 
Director provided background information and on his 
recommendation, following discussion among the Trustees, on 
a motion duly made and seconded, it was 



"VOTED : 



and 



-5- 

that, there be entered into with F. W. 
Lombard Company, 34 South Pleasant Street, 
Ashburnham, Massachusetts 01430, the lowest, 
eligible, responsive, and responsible bidder 
in the public bidding, advertised under G.L. 
c. 30-B, a contract for supplying and 
delivering custom fabricated oak wooden 
reading tables and chairs, as specified, at 
a total cost not to exceed one hundred two 
thousand thirty dollars and no cents 
($102,030.00) ." 



"VOTED : 



and 



that, there be entered into with Maintech, a 
Division of Volt Delta Resources, Inc., 39 
Paterson Avenue, Wallington, N.J. 07057, the 
lowest, eligible, responsive, and 
responsible bidder in the public 
bidding, advertised under M.G.L. c. 30-B, a 
contract for providing maintenance of data 
processing equipment for the Metro-Boston 
Library Network D/B/A the Trustees of the 
Public Library of the City of Boston, during 
the period of time beginning July 1, 1993, 
through June 30, 1994, at a total cost not 
to exceed thirty three thousand eight 
hundred seventy six dollars and no cents 
($33,876.00) ." 



and 



'•VOTED: that there be entered into, without public 
bidding, under authority contained in G.L., 
c. 30-B, s. 8, a contract between the 
Trustees of the Public Library of the City 
of Boston and Marshall Roofing & Sheet Metal 
Co., Inc., 8 Skilton Avenue, Somerville, 
Massachusetts 02145, for Emergency Repairs 
to the McKim Building Arcade Roof of the 
Boston Public Library, Copley Square, the 
cost not to exceed Twenty Nine Thousand 
Three Hundred Dollars and No Cents 
($29,300.00) ." 



"VOTED: that, there be entered into with Merchants 
Rent-A-Car, Inc. , 1278 Hooksett Road, 
Hooksett, New Hampshire 03106, the sole 
eligible, responsive and responsible bidder 
in the public bidding, re-advertised under 
G.L. c. 30-B, a contract for the leasing of 
two (2) panel trucks, one (1) station wagon 
and garaging of three (3) motor vehicles, as 



-6- 

specified to the Eastern Massachusetts 
Regional Library System (EMRLS) , for a 
multi-year (two (2) year) period beginning 
July 1, 1993, through June 30, 1994, and on 
July 1, 1994, at a total cost for the two 
year period not to exceed fifty seven 
thousand six hundred dollars and no cents 
($57,600.00); and the total cost for the 
first fiscal year (1994) , not to exceed 
twenty eight thousand eight hundred dollars 
and no cents ($28,800.00). The monthly 
lease rate for two (2) panel trucks is 
$648.00 per vehicle; the monthly lease rate 
for one (1) station wagon is $579.00. The 
monthly lease cost for garaging of three (3) 
motor vehicles is $175.00 per vehicle per 
month . " 



The Director provided background information on the 
award of a grant from the National Endowment for the 
Humanities for the continuing support of the Massachusetts 
Newspaper Program at the Boston Public Library, and on a 
motion duly made and seconded, it was 

"VOTED: to accept a grant from the National 

Endowment for the Humanities Massachusetts 
Newspaper Program in the amount of three 
hundred four thousand fifty seven dollars 
and no cents ($304,057.00) to provide 
support for the activities of the 
Massachusetts Newspaper Program, a 
multi-year effort to locate, catalog, and 
preserve on microfilm newspapers held in 
Massachusetts repositories as part of the 
United States Newspaper Program." 

The President introduced Ms. Alice Hennessey, 
life-long Friend of the West Roxbury Branch Library, who 
was present at the meeting and said how much she and Bill 
are honored to have a fund established in their name. • 
Then, on a motion duly made and seconded, it was 



"VOTED: 



to establish the Alice and William Hennessey 
Fund with the acceptance of a donation 
received from the estate of Maurice Neustadt 
in the amount of twelve thousand five 
hundred dollars and no cents ($12,500.00) to 
be used for the purchase of books for the 
West Roxbury Branch Library." 

There being no further business, the meeting of the 
Corporation adjourned at 11:05 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, October 25, 1993 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 10:20 a.m. 

Present at the meeting were Trustees Bulger, Gaines, Snyder 
and Taylor; Library administration and staff. 

Also attending were members of the public and representatives 
from the Associates, Friends' Groups and the Boston Public 
Library Foundation. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the approval of 
minutes for the Regular and Executive Session Meetings of the 
Corporation and Administrative Agency held on September 30, 
1993. On a motion duly made and seconded, the minutes of 
September 30, 1993 were approved. 

Next, in his report to the Trustees, the Director referred to 
the financial reports which were placed in each Trustees* 
folder. The Director said that the first quarterly report for 
the city appropriation lists $18.2 million which does not yet 
reflect the revised city appropriation of $18.9 million. The 
Director said he was pleased to report that thanks to the efforts 
of Senate President William M. Bulger state funding for the 
Boston Public Library's role as the Library of Last Recourse for 
the Commonwealth received a 15% budget increase. The Director 
reviewed the Library's role as Headquarters for the Eastern 
Massachusetts Regional Library System and said that Ms. Ruth 
Kowal, Regional Administrator, will report on the budget and 
services of the regional program at the next Trustees' meeting. 
The Director noted the ongoing migration to a new automated 
serials system for the Boston Library Consortium Libraries, 
Headquartered also at the Boston Public Library, which will house 
the Union List of Serials providing online access to serial 
holdings at all 14 member libraries. The Director described the 
role the Boston Public Library plays as central site for the 
Metro Boston Library Network providing computer facilities and 
staff to support the activities of the seven member public 
libraries. The Director reported that a press conference was 
held on this past Saturday announcing that the Boston City 
Council passed a loan authorization bill of $3.9 million for a 
new branch library in Allston. The Director said that this vote 
was the first of two required votes for a loan authorization with 
Public Facilities. 



-2- 

The Director said that changes in the state law mandates land 
transfers of certain parcels of land jointly utilized by both 
the Library and the Courthouses of the Commonwealth, notably land 
at the Brighton and Dudley Branches. John J. Doherty, using maps 
of the two areas involved, said that at Brighton the Library will 
now have it's own parking lot with 14 parking spaces instead of a 
shared lot with the Brighton Courthouse and at Dudley a small 
addition to the Courthouse with a new patio is being developed. 
Following discussion among the Trustees, on a motion duly made' 
and seconded, it was 



"VOTED: 



WHEREAS, Chapter 203 of the Acts of 1988 entitled 
••An Act Providing for the Improvement of the 
Courthouses of the Commonwealth" (the "Act") 
mandates certain land transfers and capital 
improvements to courthouse facilities throughout 
the Commonwealth; and 

WHEREAS, notwithstanding the provisions of any 
general or special law to the contrary, section 15 
of the Act transfers, by operation of law, 
effective October 1, 1988, all right, title and 
interest in certain land and buildings within 
the City of Boston and occupied wholly or partially 
by the judiciary, from the ownership of the City of 
Boston to the Commonwealth of Massachusetts, acting 
by its Division of Capital Planning and Operations; 
and 



WHEREAS certain parcels of said land are jointly 
utilized by both the Library Department and the 
judiciary, notably land at the Brighton and Dudley 
Branches ; 

NOW THEREFORE, BE IT VOTED: that it be, and hereby 
is, found by the Trustees, that it is in the public 
interest that the provisions of the Act be accepted 
by the Trustees for the purposes of accomplishing 
the aforesaid end." 

The President called upon John J. Cullinane, President of the 
Boston Public Library Foundation, to report on the latest 
activities of the Campaign for the Library. Mr. Cullinane said, 
that he was delighted to report that on Friday Congressman Joseph 
Moakley called him and Senator Edward Kennedy called Senate 
President William M. Bulger to report that the Congress of the 
United States voted $2 million dollars of the National Historic 
Preservation Fund from the Department of the Interior, and 
allocated it specifically to the restoration and repair of the 
Boston Public Library's McKim building. Mr. Cullinane praised 
attorney Gerard Doherty, confidant of Senator Kennedy, and 
Senator Kennedy's office for outstanding help and invaluable 
assistance and requested letters of appreciation from the Board 
President be sent to the appropriate offices. Mr. Cullinane said 
also that the success of this one 



-3- 



shot deal is attributed to the efforts of Ms. Karyn Wilson, 
Executive Director of the Foundation, and the Board President 
said that a letter of thanks would be sent to her. Next, Mr. 
Cullinane said that the Foundation is hosting over 160 foundation 
and development officers for a luncheon this afternoon in the 
Mezzanine Conference Room to be followed by a tour of the 
Library. Mr. Cullinane then said that the Foundation would like 
to build on the overwhelming success of the fundraising gala held 
this past May in the Courtyard raising over $550,000 for the 
Library and schedule a Second Annual Library Gala for May 1994 at 
the Library. The President said a vote of the Board would be 
necessary and requested the proposal be postponed pending the 
return of Senate President Bulger who was called away from the 
meeting because of a telephone call. The President thanked the 
representatives from the Foundation for their efforts on behalf 
of the Library. 

The Director said that he and the Board President will be 
meeting this afternoon with Harry Foden and David Fishman of 
Arthur D. Little, Inc., Management Consultants to move forward 
with the development and implementation of a strategic plan for 
the Library under the direction of the Library Trustees. To this 
end, the Director said that he has placed in their folders 
documents outlining strategic planning efforts by the Boston 
Library Consortium and recalled he previously shared with the 
Board the requirements established by the Massachusetts Board of 
Library Commissioners to which the Library should guide its 
planning effort. The Director said such a plan can be most 
beneficial to the Library and that he will communicate to the 
representatives of Arthur D. Little the complexity of the 
organization citing the various roles and responsibilities it 
plays while addressing the diversities of the Library's 
constituents and funding sources demonstrating that it's mission 
goes beyond that of a municipal library. Mr. Taylor suggested 
having four focus groups to be interviewed instead of just two 
groups comprised of members of the Library staff. The President 
reiterated that the strategic plan for the Boston Public Library 
is being developed for the Board of Trustees not the Boston 
Public Library Foundation and said that she will recommend to the 
consultants this afternoon that periodic progress reports be made 
to the Trustees at the public meetings of the Board of Trustees. 
Mr. Taylor agreed. The President explained it is her 
understanding that any report or activity done for the Board 
becomes a public document. 

The Director said that the Board President suggested to have 
a report on the Johnson building's capital needs. Referring to 
photographs on display, Mr. Curley outlined the major capital 
needs for the building which opened in 1972 with 500,000 sq. feet 
of usable space as follows: upgrade electrical wiring to 
accommodate conversion from card catalogs to computerized public 
access catalogs; replace carpeting throughout the building; 
repair restrooms; fix elevators; investigate alternative designs 
to the granite slabs 



-4- 



which surround the exterior of the building providing a 
structural balance but lack a user-friendly appearance; seek to 
integrate activities of both buildings through widening of the 
corridors and addressing handicapped access needs enhancement; 
redesign of Boylston entrance foyer for functional changes and 
security system; and develop a comprehensive centralized 
information and reference service center located on the first 
floor. Mr. Doherty said that the proposed capital improvement 
program request was submitted to the Office of Capital Planning 
on October 4, 1993. In response to a question from Mr. Taylor on 
whether to replace the carpeting with tile throughout the 
building, Mr. Doherty responded that the acoustics would be too 
noisy. 

In other business, the President suggested holding the next 
meeting of the Trustees in a branch library and recommended the 
Mattapan Branch. On a motion duly made and seconded, it was 



"VOTED: 



to schedule the next meeting of the Trustees to be 
held on Monday, November 22, 1993 at 4:00 p.m. at 
the Mattapan Branch Library." 



The President said that she discussed with the Director the 
need to address centralizing and coordinating the increased 
activities of the Foundation through filling the vacant Assistant 
Director's position for Communication and Community Affairs. The 
Trustees agreed to fill this senior management position and Mr. 
Curley noted that the Library's Bylaws stipulate that for 
positions at the Assistant Director level appointment is made by 
the Trustees upon recommendation from the Director. Following 
discussion, it was agreed to post the position and embark on a 
national search. Trustees Arthur F. F. Snyder and William O. 
Taylor volunteered to serve on the search committee. The 
President said that the lawyer for the Trustees will be meeting 
with the lawyer for the Foundation to work out the details of a 
Master Agreement. Mr. Snyder said that Ms. Joanna Datillo from 
the Associates would like to be placed on the agenda for the next 
Trustees' meeting to review upcoming events hosted by the 
Associates. Following the return of the Senate President to the 
meeting, discussion ensued regarding the previously proposed 
motion to host the Second Annual Library Gala in May 1994 
sponsored by the Boston Public Library Foundation. The President 
said that she does not support it because 95% of the people 
wouldn't know about it and 98% can't afford to attend and said 
that the Library's tradition has been to host events free to all 
and open to the public. The Senate President said that the First 
Gala yielded $550,000 to the Library which benefitted all of the 
citizens of Boston. Following discussion among the Trustees, on 
a motion duly made and seconded, with President Berthe M. Gaines 
voting no, it was 



"VOTED: 



to approve the use of the Boston Public Library for 
the Second Annual Library Gala hosted by the Boston 
Public Library Foundation." 



-5- 

Then, on the recommendation of the Director, it was voted to go 
into Executive Session to discuss legal aspects of fundraising. 

There being no further business, the meeting of the 
Corporation adjourned at 11:20 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Wednesday, December 15, 1993 



A meeting of the Trustees of the Public Library as a Corporation 
was held at 11:00 a.m. 

Present at the meeting were Trustees Gaines, Snyder and Taylor; 
Library administration and staff. 

Also attending were members of the public and representatives 
from the Associates, Friends* Groups, and Wellington Management 
Company. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the approval of 
minutes for the Regular and Executive Session Meetings of October 
25, 1993. On a motion duly made and seconded, the minutes of 
October 25, 1993 were approved. 

Next, in the interest of time, the President said that the 
Director's Report would be deferred until later in the meeting. 
Then, additions to General Investment Account, on the recommendation 
of the Director, and on a motion duly made and seconded, it was 



"VOTED: 



that the sum of $62,884.07 representing the income for 
the period from July 1, 1992 to June 30, 1993 earned 
by the following funds in the General Investment 
Account be reinvested in these funds in the General 
Investment Account as required by their authorizing 
votes on the basis of $4.21 per unit which is hereby 
determined to be the present fair value per unit: 



Fund Name 

Joan of Arc Fund 

Boston Public Library Staff 

Centennial Fund 
Centennial Fund 
John Deferrari Fund 
Lee M. Friedman Fund 
Lee M. Friedman Memorial Fund 
1/4 L. M. Friedman - Books for 

Rare Books Department 
Dr. Samuel Abbot Green Memorial Fund 
Arthur W. Heintzelman Memorial Fund 
G. K. Hall Associates Fund 
Library Art Fund 
Marjorie Wiggin Prescott Fund 
Ellery Sedgwick Fund 



Units e $4.21 Amount 



708 


$2,979.55 


1,048 


4,412.23 


24 


101.30 


1,880 


7,914.38 


4,730 


19,912.45 


14 


58.30 


108 


456.09 


4,637 


19,521.83 


227 


955.01 


106 


447.71 


57 


238.35 


4 


18.84 


84 


352.70 



-2- 



Fund Name 

Shakespeare - Emerson Fund 
Helen O. Storrow Fund 
1/2 Wedgwood Club 25th 

Anniversary Fund 
Stow Wengenroth Fund 



Total 



Units e $4.21 Amount 





33 




139. 


31 




1,181 


4, 


973. 


32 




32 




134. 


72 




64 




267. 


98 


14 


,937 


$62 


;,884 


.07 



The Director provided background on the receipt of a significant 
gift from Mr. Robert Artick who requested that the amount of the 
gift not be disclosed to the public. Mr. Artick, a retired printer, 
has given the funds in honor of his deceased wife Elvira Artick who 
taught in the Boston Public Schools. The Director said that the 
gift will be used for the purpose of renovating the Childrens Room 
in the Central Library and a plaque will be placed in the room 
commemorating this gift. Then, on a motion duly made and seconded, 
it was 



"VOTED: to accept, with gratitude, the gift from Mr. Robert 
Artick for the purpose of renovating the Childrens Room in the 
Central Library; 

and 
further, 

"VOTED: to authorize the placement of a plaque in honor of his 
deceased wife Elvira Artick at the entrance to said 
Childrens Room commemorating this gift." 

The Director called upon John J. Doherty, Assistant Director for 
Capital Projects, to report on the progress of the McKim restoration 
project. Mr. Doherty said that as reported at the last meeting of 
the McKim Committee, the General Contractor has failed to meet 
substantial project deadlines and, on the advice of legal counsel, 
the Trustees have been advised to seek liquidated damages against 
the General Contractor. Mr. Doherty outlined the following points 
in describing the current situation: 

WHEREAS, in 1991 the Trustees contracted with Peabody Construction 
Company, Inc. of Braintree, Massachusetts (the "General Contractor") 
for a project known as "The Restoration and Renovation of the McKim 
Building - Phase I; and 

WHEREAS, the Trustees are being damaged by the default of the 
General Contractor under the contract for failing to substantially 
complete the work of their contract by the contractually required 
date of December 9, 1993; and 



-3- 



WHEREAS, notice of the default has been provided to the General 
Contractor in accordance with the provisions of the contract; and 

WHEREAS, the architect for the Project, Shepley, Bui finch, 
Richardson and Abbott, recommended the assessment of liquidated 
damages in a letter dated December 8, 1993 to the Assistant Director 
of the Library, in accordance with Article III of the contract; and 

WHEREAS, in accordance with its August 6, 1991 Agreement with the 
Trustees, the City o^ Boston Public Facilities Department has also 
provided the Library with a written recommendation that liquidated 
damages be assessed against the General Contractor; 

Then, on a motion duly made and seconded, it was 

"VOTED: that the Director and the Assistant Director be, and 
they hereby are, authorized to assess, or cause to be assessed, 
liquidated damages against the General Contractor in an amount to be 
determined pursuant to the requirements of the contract documents." 

The President called upon Mr. Donald Saunders, newly installed 
Chairman of the Associates of the Boston Public Library, who was 
present to seek approval from the Trustees to hold a special 
fundraising event in the Library on October 1, 1994. Mr. Saunders 
said that the Associates would like to host this fundraiser 
specifically targeted for the restoration of the Sargent murals. He 
said that they are totally flexible on the location of the proposed 
event, adding that they are not locked into having it in' Bates Hall, 
and that they would in no way infringe on or cause any inconvenience 
to the restoration project. Mr. Doherty said that the proposed date 
is very close to the time that Bates Hall may be under restoration 
and therefore might not be available but the group could have 
accessto the McKim Lobby and use of the Courtyard. Ms. Joanna 
Datillo, Executive Director of the Associates, said that because 
this fundraiser is focused on restoration of the art work in the 
McKim building it truly could not be successful unless the event was 
held in the McKim building. Following discussion among the 
Trustees, on a motion duly made and seconded, with Mrs. Gaines 
abstaining, it was 



"VOTED: 



to approve the use of the Boston Public Library for a 
fundraiser on October 1, 1994 hosted by the Associates 
of the Boston Public Library." 



The President welcomed Messrs. Bob Payne, Gene Record, and Bear 
Albright representing Wellington Management Company who were present 
to report on the Trustees' investment portfolio. Describing the 
investment objectives, Mr. Record said that the Boston Public 
Library is a non-profit organization with endowment assets of $21.8 
million as of October 31, 1993 and the purpose of the endowment is 
to provide long-term financial stability to benefit the Library. 
Mr. Record then recommended transferring the Library's funds in the 



-4- 



South Africa-free International Equity Portfolio to their 
unrestricted International Equity Portfolio. Following discussion 
among the Trustees, on a motion duly made and seconded, it was so 
voted. In addition, on the recommendation of the investment 
counselors, on a motion duly made and seconded, it was also voted 
"to increase the Library's international allocation from the current 
2.8% weighting to just over 5% by transferring an additional 
$500,000 from the core equity portfolio to the International Equity 
Portfolio. Finally, it was agreed that the firm will await the 
Trustees' decision until their next meeting on initiating a $1 
million position in the Mid-Cap Growth Portfolio. Mr. Payne then 
addressed returns on the investments, outlined economic factors, and 
further elaborated on investment strategies for the future. 

Next, in his report to the Trustees, Mr. Curley distributed a 
copy of the report given to the Mayor's Transition Committee which 
provides an overview of the Library's legislative structure, 
mission, financial statements, and activities. The Director then 
referred to a document entitled Beyond Boston: Services of the 
Boston Public Library to the State and the Nation. The Director 
then addressed the Mayor's Management Report for FY93 on the Library 
noting that our total overall performance measures for promised 
levels of service achieved a good rating of 82%, however, there was 
a significant drop in levels of material acquisitions due to level 
funding coupled with inflationary factors. The Director announced 
that the Boston City Council approved the Library's supplemental 
budget, increasing the budget from $18.2 million to $18.9 million, 
and therefore bringing the library to full compliance with state 
requirements for matching funds. 

In other business, Mr. Taylor said that he was pleased to 
acknowledge that Board President Berthe M. Gaines was the 
Massachusetts recipient of the 1993 New England Reading Association 
Special Recognition Award for her significant contributions to 
community literacy on behalf of the Boston Public Library. Mrs. 
Gaines accepted the award at the annual NERA Conference on October 
28, 1993 in Hyannis, MA. There being no further business, the 
meeting of the Corporation adjourned at 11:55 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, January 24, 1994 



A meeting of the Trustees of the Public Library as a Corporation 
was held at 10:15 a.m. 

Present at the meeting were Trustees Gaines, Snyder and Taylor; 
Library administration and staff. 

Also attending were members of the public, Karyn Wilson, 
Executive Director of the Boston Public Library Foundation, and 
representatives from the Friends' Groups. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the approval of 
minutes for the Regular Meetings of December 15, 1993. On a motion 
duly made and seconded, the minutes of December 15, 1993 were 
approved. 

Next, in his report to the Trustees, Mr. Curley said that he has 
included in their folders financial and personnel reports along with 
updates on research library services. The Director apprised the 
Board on the status of the Library's budget development for FY1995: 
the City's Office of Budget and Program Evaluation, the department 
responsible for overseeing the budget process, is two months behind 
beginning the process; the library, however, is going forward with 
developing anticipated cost and service projections as demonstrated 
in the budget briefing paper recently distributed to the Board; last 
year there were two different budget categories, a target budget of 
$18.2 million and a Trustees' maintenance budget of $19.4 resulting 
in a compromise budget of $18.9; the FY1995 budget proposal will need 
to include an increase over last year's budget of 5% for inflation; 
over the past three years the library has been level funded which 
meant a reduction of 30% in purchasing power of library materials and 
cutbacks in resources and services; with a new Mayor and city 
administration, the budget proposal will reflect an increase to 
reflect the restoration of essential services including reopening the 
McKim building and restoring Sunday service in April requiring 
additional funds to staff the library and related increases in energy 
costs; restoring Sunday service is strongly supported by surrounding 
public libraries open on Sundays who complain about Boston receiving 
State aid while not being open on Sunday; the budget proposal would 
also show opening the branch libraries on Saturdays. The Director 
said that budget briefings would be set up with the Trustees to 
review further details of the proposal. The Director noted that 
President Gaines was most articulate at last year's City Council 
budget hearings and Mr. Snyder brings an important historical 
perspective of the institution to the hearings given the many years 
he has served on the Board. 

Next, the President said that it would be necessary to go into 
executive session related to legal issues of the McKim restoration 
project. Then, on a motion duly made and seconded, it was so voted. 



-2- 

The President welcomed Ms. Karyn Wilson, Executive Director of 
the Boston Public Library Foundation, to report on the progress of 
the Campaign for the Library. Ms. Wilson said that the fundraising 
efforts are doing extremely well thus far with $9 million raised. 
Among the recent gifts received was $75,000 from the Charles Hayden 
Foundation earmarked to purchase furniture for the branches; $2 
million from the federal government under the jurisdiction of 
Historic Trust and to be designated for historic preservation of the 
McKim building. Ms. Wilson said that the Foundation is beginning to 
plan for the Second Annual BPL Gala scheduled for May 5th in the 
Courtyard, and she noted that 30 of the 50 tables have already been 
reserved and she is confident that it will again be a sell-out which 
will raise $500,000 for the Library. A recent meeting was held with 
Mr. Donald Saunders, newly installed Chairman of the Associates of 
the Boston Public Library, and Mr. John Cullinane, President of the 
Foundation, and both foresee excellent cooperation among the 
organizations. Discussion followed on collaborative programming with 
the parochial schools joining the public schools in a series of 
activities established with the Foundation and the Library. Ms. 
Wilson said that she would like to launch this expanded collaborative 
programming on February 1, 1994 with the Foundation and the Library. 
The Trustees expressed concern with singling out just Catholic 
schools and suggested to include all private schools for the expanded 
programming. Ms. Wilson agreed and noted that the Birmingham gift of 
$100,000 was designed towards Catholic schools but noted that in the 
future the program would include private schools. Discussion led to 
the need to focus programmatic elements and library service directed 
toward children without concern for their school affiliation. Mrs. 
Gaines said that after discussions with senior library staff, there 
is concern about February 1st as a start up date given the 
overwhelming number of programs and activities ongoing at the 
Library. Mrs. Gaines made reference to a recent David Nyhan column 
in tha Boston Globe en January 13, 1994, page 73 quoting Mayor Menino 
regarding the lack of resources and "How few staff people the mayor's 
office had. Too much of the workload was falling on too few slots, 
resulting in delays, inefficiencies and wasted opportunities." Mrs. 
Gaines added that a major staff vacancy still exists and a recruiting 
effort is underway to fill the position formerly held by Ms. Diane 
Farrell who coordinated the programs last year. Ms. Wilson said that 
she understood the concerns, the Foundation is very flexible with 
time-tables, and perhaps the Trustees would consider the proposal for 
the Spring. Mrs. Gaines said that the Board appreciates all the hard 
work Ms. Wilson is doing, her help is invaluable to the Campaign, and 
that discussion regarding the proposal will continue with the library 
administration. 



Next, the Director provided background information on the Dudley 
Branch Library of the Boston Public Library providing space for day 
care services for clients who use the adjoining Courthouse while on 
court business. The Director asked the Trustees for authorization to 
enter into a general renewal lease with the providers of the day care 
services for a period of five years. Then, on a motion duly made and 
seconded, it was 



"VOTED: 



-3- 

to authorize the Director to enter into a renewal lease 
with Associated Day Care Services at the Dudley Branch 
Library for certain space (1,450 square feet) for a 
period of five years beginning February 1994 to 
February 1999 "' 



It 



The Director said that it has been ten years since the Trustees 
hired Wellington Management Company as their investment counsel and 
noted that the Trustees may wish to review objectives and performance 
of the Library's portfolio. The President ask^d Trustees Snyder and 
Taylor to work as a committee to undertake an evaluation of the 
investment counsel services and recommend to the Board appropriate 
action. 

The President welcomed Ms. Ruth Kowal, Regional Administrator for 
the Eastern Massachusetts Regional Library System, headquartered at 
the Boston Public Library. Ms. Kowal provided an overview of the 
resources and services of the region noting that it is a State-funded 
library cooperative providing support services to the member public 
libraries in 180 cities and towns in Eastern Massachusetts. Ms. 
Kowal said that the Boston Public Libray administers the Regional 
program through the Eastern Region Office and the region administers 
the budget, the Plan of Service, and other Regional programs in 
cooperation with various member library committees. Ms. Kowal went 
on to describe and highlight a number of services to residents of 
Eastern Massachusetts including: supplementary collections for 
communities under a population of 25,000; Interlibrary Loan/Resource 
Sharing; Delivery service handling nearly 1.5 million items annually; 
training and advisory service; and participation in cooperative 
programs with the Central and Western Regions. 

The President asked Mr. Liam Kelly to address the state of 
autcr.ation in the Library. First, tha Director said that 
computerized systems in the library have been developed over the 
years and cited the Metro Boston Library Network which was 
established in 1987 by a state grant. Presently, the library is 
working towards creating electronic linkages with the schools in the 
metropolitan area. Mr. Kelly summarized the history and current 
status of automation in the Library as follows: beginning with a 
history starting in 1972 when Boston installed the very first in the 
country computer based circulation system and later in 1974 
implemented a computerized cataloging system; currently, there are 
four separate but networked computer systems including serials, 
acquisitions, MBLN, and a host of research library databases and 
catalogs accessed through the BPL; it was underscored that all of the 
above systems have been purchased with the help of state and private 
grants and thanks to state funds put in place with the help of Senate 
President William M. Bulger this Data Center operates at no direct 
cost to the Boston taxpayer; future developments include upgrading 
MBLN to a digital system; conversion of the research library catalog 
to a computerized form; establishing a direct line to periodical 
indexes and making this service accessable to the schools; 



-4- 



strengthening of resources by linking w 
to world-wide resources. Mr. Robert Ge 
overview of the MBLN, headquartered at 
whose members include the public librar 
Chelsea, Lexington, Maiden,) and Newton, 
has a total of 443 terminals, access to 
646,000 borrowers, 4.5 million circulat 
holdings. Mr. Kelly said that he hopes 
support for the development of these cr 



ith Internet with its access 
rrity followed with an 
the Boston Public Library, and 
ies of Brookline, Cambridge, 
Mr. Gerrity said the network 

877,000 unique titles, 
ion, and 3.4 million 

the Foundation will provide 
itical technological advances. 



In other business, the President called upon Kevin T. 
FitzPatrick, Assistant to the Director for Business Services, to 
report on and show the new BPL canvas tote bags for sale in the 
business office. Mr. FitzPatrick said the Library has acquired 1,500 
and have sold 600 to date with 90% of them sold to staff members. 
The President announced that the Boston Public Library will be 
hosting a 1994 Black History Month Program entitled "Stopping 
Violence with "A Square Deal': African-American Historical 
Reflections" with a lecture by Boston Globe Columnist Derrick Z. 
Jackson, on February 5, 1994 at 2:00 p.m., Cosponsored by the 
Association for the Study of Afro-American Life & History, Boston 
Branch. 

There being no further business, the meeting of the Corporation 
adjourned at 12:10 p.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, March 28, 1994 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 10:25 a.m. 

Present at the meeting were Trustees Bulger, Gaines, Taylor and 
Whouley; Library administration and staff. 

Also attending were members of the public, John Cullinane and 
Karyn Wilson from the Boston Public Library Foundation, 
representatives from Arthur D. Little, Inc., representatives from 
EDS Management Consulting Services, representatives from the 
architectural firm of Shepley, Bui finch, Richardson, and Abbott, 
Inc., and representatives from the Friends* Groups. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the approval of 
minutes for the Regular and Executive Session Meetings of January 
24, 1994. On a motion duly made and seconded, the minutes of 
January 24, 1994 were approved. 

Next, in his report to the Trustees, Mr. Curley said that he 
had sent to the Trustees in advance of the meeting documents 
related to the proposed FY1995 Library budget, two capital projects 
including a new Allston Branch Library and expansion of the Hyde 
Park Branch Library, and financial and personnel reports along with 
updates on research library services. The Director reported on the 
status of the Library's budget development for FY1995 noting that 
the Mayor's Office of Budget and Program Evaluation has established 
a budget of $19,400,000, an increase of a half million over last . 
year's final budget and one million more than what we began the 
year with. The Director said that this increase will generate a 
momentum to expand public service programs and he proposed to the 
Board reopening the McKim building entrances and restoring Sunday 
service at the Central Library on May 8th to be celebrated with a 
big gala open to the public. In addition, the Director proposed 
restoring all day Saturday service to the Hyde Park and South 
Boston Branch Libraries and opening half days on Saturdays at the 
Adams Street and South End Branch Libraries. The Director said 
that budget briefings would be set up with the Trustees to review 
further details of the proposals. 

Next, the Director provided an update on Phase I of the McKim 
Restoration project noting that the general contractor has had 
difficulty finishing 3% of the project therefore resulting in the 
Library continuing to assess liquidated damages now in the fourth 
month; the Bela Pratt Statues will be delivered today following 



Minutes of Meeting 
Corporation 
March 28, 1994 



-2- 



completion of conservation efforts and repairs and will be returned 
to their pedestal bases; Channel 5 is expected to cover this event; 
NER has commenced start-up work again on the Platform; the 
Government Documents Department is planning to open to the public 
in the new space by April 1, 1994 provided the newly restored 
pxiblic elevator receives occupancy certification and work on the 
new restrooms is completed; the McKim Committee will be meeting on 
April 13, 1994 at which time the architects plan to make a 
presentation of 75% completion of contract documents; meetings with 
staff have been held to address the temporary location of research 
departments during Phase II; and thanks to the efforts of the 
Boston Public Library Foundation, a Federal grant of $2 million 
dollars from the U.S. Department of the Interior will be disbursed 
soon and used for Phase II. 

Further, the Director said that the Audio-Visual Department of 
Community Library Services is processing VHS videocassettes which 
will be available for circulation to the public and to date more 
than 1,000 videos of a total 9,500 are now available on open 
shelf. In the Research Library, 16 public access teirminals have 
been installed throughout the building, in addition to the Kirstein 
Business Branch, making the Research Library catalog, post 1975, 
available in online format. 

The President welcomed and invited John Cullinane, President of 
the Boston Public Library Foundation and Karyn Wilson, Executive 
Director and Treasurer to provide an update on the activities of 
the Foundation. Mr. Cullinane said that he was delighted to report 
that the $2 million grant from the Department of the Interior is 
expected to be disbursed the first week of April. Ms. Wilson said 
that the Second Annual BPL Gala, scheduled for May 5th, is shaping 
up nicely with 35. out of 50 tables sold and they expect it to be a 
sellout like the previous year. Ms. Wilson said that the 
collaborative programming with the local public and parochial 
schools is underway and again includes a student billboard 
contest. Ms. Wilson noted that the parochial schools component is 
funded by the Birmingham Foundation. Ms. Wilson announced the 
receipt of two grants: a $50,000 matching grant from the Jessie B. 
Cox Trust as a bridge to fund a Youth Services Coordinator at the 
Library until the Library can add the position in the budget and a 
$50,000 grant from the Mellon Foundation to support the Library's 



Minutes of Meeting 
Corporation 
March 28, 1994 



-3- 



performing arts collection. The President commended Mr. Cullinane 
and Ms. Wilson on the outstanding work they are performing and 
reported that the Master Agreement between the Library and the 
Foundation should be completed fairly soon. 

The President called upon Harry Foden, David Fishman and Julie 
Chapman, representatives from Arthur D. Little, Inc., who were 
present to report on their findings of a Strategic Planning Study 
they conducted for the Boston Public Library. 

Mr. Foden outlined the agenda of the presentation as follows: 
mission, methodology, situation assessment, strategic plan, and 
recommendations. Mr. Foden said that Arthur D. Little had two 
primary objectives in conducting the study, namely to identify a 
set of goals appropriate for the mission of the Library in today's 
environment and to develop a set of strategies that will help to 
achieve the Library's mission over the next 5 years. Mr. Foden 
noted that these objectives were developed by the management of the 
Boston Public Library and agreed upon by the Board of Trustees 
prior to the start of the study. Following a discussion of the 
methodology used, Mr. Foden discussed several factors that have 
created an increasingly difficult operating environment for the BPL 
and have caused major problems that must be addressed. Among the 
factors cited were city appropriations decreasing 5.2% between 1990 
and 1994, population service area increased, cost of materials 
increasing faster than the rate of inflation, school libraries 
receiving less funds and some have closed, and the need for 
educational resources is increasing. These factors have resulted 
in a number of problems including staff shortages, poor employee 
morale, deteriorating customer service, inadequate maintenance, 
backlog of uncatalogued material, need for preservation, out-dated 
technology, inadequate opening hours, and an unfriendly/unwelcoming 
atmosphere. Mr. Foden said that in order to solve these problems, 
the BPL must set priorities and that it cannot continue to be all 
things to all people. Mr. Fishman defined the mission of the 
Library as one that should serve as an information resource to 
Boston's residential and business communities and the Library of 
Last Recourse for the Commonwealth. 



Mr. 
through 
informat 
serve as 
acquire 
regional 
research 



Fishman then discussed a plan to accomplish its mission 
the achievement of the following goals: provide access to 
ion throughout the city of Boston in a variety of formats; 

a resource to the Boston elementary and middle schools; 
suitable, relevant circulation materials; participate in 
specialization planning for research material; maintain 
and other materials not available elsewhere in the 



Minutes of Meeting 
Corporation 
March 28, 1994 



-4- 



Commonwealth; provide gateway (access) to collections in other 
libraries in the Commonwealth; update technology to the extent 
possible; accept and retain only focussed special collections; and 
achieve and maintain stakeholder satisfaction. 

Mr, Fishman continued with a discussion of the strategies 
essential for the Library to consider implementing if it is to 
achieve its mission and they are as follows: provide access to 
information throughout the City of Boston in a variety of formats 
by increasing the hours of opening for all branches and the Central 
Library, making access to available information easier for patrons, 
having adequate trained staff to provide assistance, and making the 
libraries user friendly and welcoming; provide communications 
linkages between schools and library branches, provide adequate 
staffing of branches with Children's librarians and create a new 
position of Youth Services Coordinator at Central; seek additional 
funding for circulation materials, even to the extent of 
reallocation of existing funds and acquire materials in print and 
alternative formats more aggressively; work with other private and 
public libraries in the region to establish a Master Plan for 
regional collection specialization with potential partners - such 
as the Boston Athenaeum and Harvard; in its role as the Library of 
Last Recourse, the BPL is, in effect, the State's research library, 
and serving in this role requires the acquisition and preservations 
of materials, the provision of access through electronic catalogue 
or through dial-up capability; the BPL should serve as a gateway to 
collections in other regional public, private and university 
specialty libraries for those materials that it does not own; 
update technology to the extent possible by increasing budget 
allocations from new appropriations or reallocation of existing 
budgets; establish criteria for acquiring new collections, begin to 
dispose of selective material, develop list of materials for 
disposition, establish a continuing regional panel to agree upon 
disposition of those items that are not appropriate to the mission, 
and the disposition of collections is not to raise money through 
sale, but to ensure public access to all collection- 
Ms. Chapman continued the discussion by outlining strategies to 
achieve and maintain stakeholder satisfaction. Ms. Chapman said 
that with regard to patrons, the Library should develop a more 
aggressive marketing and outreach program which might include a 
cable access program, establishment of a cafe and book store in 
McKim; conduct an annual patron/user survey to keep abreast of the 
public's needs and views; conduct a facilities needs assessment 
every 5 years and pay particular attention to the needs of young 
readers. 



Minutes of Meeting 
Corporation 
March 28, 1994 



-5- 



Concerning employees, the Library should focus more attention 
on employee morale, establish an annual performance review for 
employees at all levels, undertake career path planning, staff 
training and provide time for regular staff meetings. Management 
must be more proactive in providing detailed briefings to the 
Trustees, hold regular meetings with employee groups, and make 
frequent public appearances to mobilize the support of City and 
State officials and citizens and to present the Library's image. 

Ms. Chapman said that the strategies the Board of Trustees may 
wish to consider include enlarging the Board from five to nine to 
provide broader representation, increased oversight, and ability to 
play a more active role, establish a Development Committee to 
provide general oversight on the raising of funds for major capital 
purposes, for endowment, and for special purposes, reestablish the 
Examining Committee, which, by City ordinance, has the 
responsibility to review annually the operations of the Library; 
take a more aggressive stance concerning appropriations from the 
City and the State; give serious consideration to securing a 
dependable, multi-year funding mechanism and set clear policies for 
management . 

To achieve its mission, Ms. Chapman said that the foregoing 
strategies are essential and recommended the Library form an 
Implementation Task Force to prepare a detailed implementation 
plan. The Task Force should represent a cross-section of Trustees, 
Management, and Staff and the plan should be a formal written 
document which includes specific tasks, responsibilities, 
timetables, accomplishment indicators and milestone. Mr. Foden 
concluded the presentation stating that the formal written 
Strategic Planning Study would be submitted to the Trustees within 
a week. 

The Trustees and Director thanked the consultants for the 
report and expressed appreciation for their efforts. Senate 
President Bulger said that it gives the Trustees and staff a great 
deal of food for thought and said that there are a number of 
activities the Library ought to and should be doing but funding 
limitations and competition for public funds, especially from 
public safety agencies, often stretch resources and services very 
thin. The Senator said that the report is correct on the need for 
the Library to serve as a resource for children. The Senator 
recalled his youth and his love for the public library and remarked 
that the public libraries are one of the last remaining safe 
environments left in society. President Gaines addressed the issue 
of the mission of the public library and quoted from the ALA's 
charter that each person has "inalienable rights," among which the 
right to be educated and informed is basic, and that government has 
a Constitutional duty to ensure that citizens are sufficiently well 
informed to make wise decisions about the issues before their 
communities and their nation. Mrs. Gaines referred to an ALA 
article on the funding of public libraries in the United States 
noting that in their history they have never received as much as 



Minutes of Meeting 
Corporation 
March 28, 1994 



-6- 



two percent of the cost of government and said that this statement 
shows the need for higher priorities to be placed on the funding of 
public libraries. Further, Mrs. Gaines supported the belief that 
to secure the right to know for this generation and generations of 
Americans yet to come, the dangerous neglect of libraries must come 
to an end. 

Mr. Taylor said that the Library would greatly benefit with 
participation in regional specialization planning for research 
materials through developing relationships with neighboring 
institutions such as Harvard University and noted that as a member 
of the Board of Overseers he would be willing to work on 
establishing this relationship. Mr. Taylor added that it is 
important to focus sharply on providing access to information 
through cooperative resource sharing. 

The Director said that the process of planning is as important 
as planning and thanked the consultants for the study noting that 
the report will indeed help the Library focus on setting priorities 
and strategies to accomplish its mission. 

The President called upon Richard Osbourne and Sandra Nigro, 
representatives from EDS Management Consulting Services, to report 
on the progress of a three to five year information technology plan 
they are developing for the Boston Public Library, on a pro bono 
basis, in conjunction with Arthur D. Little's strategic plan. Mr. 
Osbourne defined EDS' goal to develop an -information technology 
plan by studying the Library's current technology environment, 
documenting a needs assessment, evaluating the use of systems in 
other leading library systems and then to prioritize information 
technology initiatives and programs. Ms. Nigro described these 
recommended programs and initiatives as follows: Library data 
communications to upgrade the data communications network, expand 
outside network services and to provide appropriate equipment to 
library personnel; access for patrons through improving access to 
periodicals, provide a common interface to access holdings, 
establish ongoing authority control of research and circulation 
material, and complete the retrospective conversion of research 
holdings; library functional operations s^iould be addressed by 
automating the vendor interfaces, improving efficiences of the 
acquisitions and cataloging systems, and establishing formal 
collections management procedures; enhance information technology 
planning, support and training; provide special library access for 
children and preserve needed research and special collections 
material by using special technology and services. Mr. Osbourne 



Minutes of Meeting 
Corporation 
March 28, 1994 



-7- 



said that they are in the process of assessing value and priority 
of technology initiatives and estimating costs for the top priority 
initiatives and will be submitted in a report to the Trustees by 
the end of April. The Trustees thanked the consultants for their 
report and said they would look forward to receiving the final 
product . 

Ms. Lesley C. Loke, Assistant Director for Community Library 
Services, using charts on display described the plans for the 
renovation of the Children's Room in the Central Library made 
possible on the receipt of a significant gift from Mr. Robert 
Artick, a retired printer, in honor of his deceased wife Elvira 
Artick who taught in the Boston Public Schools. Ms. Loke then 
referred to the proposal she developed for a proposed new Allston 
Branch Library giving the history of library service in the Allston 
area, an analysis of the community characteristics, recommended 
program of service, specifications needed for an adequate branch 
library and associated costs. The proposal now goes to the Public 
Facilities Department who will work in concert with the Library to 
prepare the site. Ms. Loke said that a site in Allston Village on 
Cambridge Street in a multipurpose facility is under serious 
consideration and looks quite promising given that it has 24,000 
sq. ft. The Trustees commended Ms. Loke on the research and scope 
of the proposal . 

In other business, the President said that Judge Julian T. 
Houston sent to her a $50.00 donation to the Boston Public Library 
Foundation noting that Judge Houston founded the Day Care Center at 
the Dudley Branch Library five years ago. Mrs. Gaines said that 
she will seek further input from the Trustees on the proposed 
FY1995 Library budget, schedule visits to the branch libraries and 
plan a Trustees' retreat with the Director. Mrs. Gaines reported 
that she attended a luncheon meeting with Dr. Lois Harrison- Jones 
and Library administrators recently to discuss cooperation between 
the schools and the public library. Mrs. Gaines acknowledged the 
commitment of the staff of the Library in Copley Square and all of 
the branch libraries during this difficult winter of 1994 remarking 
that only through their hard work at combatting the numerous storms 
by keeping the sidewalks and entrances clear of snow and all of the 
departments staffed, were we able to continue to provide the 
necessary services that our communities depend upon. 

Then, on a motion duly made and seconded, it was voted to go 
into Executive Session. The meeting of the Corporation adjourned 
at 12:15 p.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, April 25, 1994 



A meeting of the Trustees of the Public Library as a Corporation 
was held at 10:28 a.m. 

Present at the meeting were Trustees Bulger, Gaines and Snyder; 
Library administration and staff. 

Also attending were John J. Cull inane. President of the Boston 
Public Library Foundation, Eleanor Jensen and Jean Sheikh of the 
City-Wide Friends of the Boston Public Library, and members of the 
public. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the approval of minutes 
for the Regular and Executive Session Meetings of March 28, 1994. On a 
motion duly made and seconded, the minutes of March 28, 1994 were 
approved . 

Next, the Director provided background information on the proposed 
award of contracts, and on his recommendation, on a motion duly made 
and seconded, it was 



"VOTED: 



that, there be entered into, without public bidding, 
under authority contained in M.G.L., c. 30-B, s. 8, a 
contract between the Trustees of the Public Library of 
the City of Boston and F. E. Ciccone & Co. , 44 Breed 
Street, East Boston, Massachusetts, 02128, for Emergency 
Repairs to the Pivot Assemblies for Bronze Door Entrances 
of the McKim Building of the Boston Public Library, 
Copley Square, the cost not to exceed twenty eight 
thousand eight hundred fifty dollars and no cents 
($28,850.00) ." 



and 



"VOTED: 



and 
further, 



that, there be entered into with Computer City Division 
of Tandy Corporation, 1700 Two Tandy Center, Fort Worth, 
Texas 76102, the low eligible and responsible bidder in 
the public bidding, advertised under G.L. c. 3 0-B, a 
contract for supplying, delivering and installing 
Microcomputers, bid under Group I, for the Eastern 
Massachusetts Regional Library System, during the period 
May 1, 1994, through June 30, 1994, at a total cost not 
to exceed forty thousand eight hundred twenty-seven 
dollars and fifty-nine cents ($40,827.59)." 



Minutes of Meeting 
Corporation 
April 25, 1994 



-2- 



" VOTED: 



and 



"VOTED; 



and 



"VOTED: 



that, there be entered into with Sideris Software 
Consulting, Inc. , 143 Porcupine Circle, Salem, New 
Hampshire, 03079, the low eligible and responsible bidder 
in the public bidding, advertised under G.L. c. 30-B, a 
contract for supplying, delivering and installing Laptop 
Computers bid under Group II, for the Eastern 
Massachusetts Regional Library System during the period 
May 1, 1994, through June 30, 1994, at a total cost not 
to exceed fifteen thousand six hundred dollars and no 
cents ($15,600.00) ." 



that, there be entered into with Courier Dispatch Group, 
Inc., 99 Topeka Street, Boston, MA 02118, the low 
eligible and responsible bidder in the public bidding, 
advertised under G.L., c. 30-B, a contract for* providing 
a delivery system for the Eastern Massachusetts Regional 
Library System beginning July 1, 1994, and continuing for 
a thirty-six (36) month period ending June 30, 1997, at a 
total cost for the three (3) year period not to exceed 
thirty seven thousand eight hundred thirty nine dollars 
and thirty four cents ($37,839.34)." 



that, there be entered into with MetroWest Business 
Machines, 18 Lyman Street, Westborough, Massachusetts 
01581, the lowest eligible, responsive and responsible 
bidder in the public bidding, advertised under G.L. c. 
30-B, a contract for supplying, delivering and installing 
Telefax Machines for the Eastern Massachusetts Regional 
Library System, during the period May 1, 1994, through 
June 30, 1994, at a total price not to exceed eight 
thousand four hundred fifteen dollars and no cents 
($8,415.00) ." 

Next, in his report to the Trustees, Mr. Curley said that he had 
sent to the Trustees in advance of the meeting documents pertaining to 
the proposed FY1995 Library budget, financial, statistical and 
personnel reports and a copy of the Library's Annual Report 1991-1992. 
Mr. Curley praised the editorial efforts of Jane Manthorne and Arthur 
Dunphy, and others who were responsible for producing a very fine 
report. The Director noted the planned Gala for Sunday, May 8th at 
12:30 p.m. in celebration of the restoration of the McKim building 



Minutes of Meeting 
Corporation 
April 25, 1994 



-3- 



Phase One, the Re-Opening of the Dartmouth Street entrance, and the 
resumption of Sunday service hours at the Central Library. Mayor 
Thomas M. Menino, Senate President William M. Bulger, and President 
Berthe M. Gaines will participate in the ribbon-cutting ceremony to be 
followed by a courtyard reception and guided tours. The Director 
introduced Eleanor Jensen and Jean Sheilch of the City-Wide Friends 
remarking on their outstanding efforts on behalf of the Library and 
said that the Friends will be giving the Library a gift of $12,000.00 
which represents the proceeds from several book sales. Mr. Curley 
noted also that more than 60 potential volunteer-tutors attended the 
first orientation for City-Wide Friends' Literacy program last month 
and Mrs. Gaines thanked Ms. Sheikh for chairing the program. 

Next, the Director reported that on Monday, April 11th the 
Government Documents department opened for service in its new quarters 
in the McKim building on the lower level. The Director said that this 
effort required a great deal of cooperation and hard work by all of the 
staff involved and it was a tremendous success accomplished with no 
disruption of service to the public. On May 12th, 25 BPL librarians 
will participate in a video teleseminar being presented by the American 
Library Association and will focus on public service and offers 
librarians the opportunity to learn about customer service strategies 
from one of the world's leading experts. The Library has been 
exploring the networking of electronic databases including setting up a 
CD-ROM LAN which will support 25 CD-ROMs, and 10 terminals will be 
available in the Government Documents Department providing multiple 
users with access to a variety of government document databases. With 
regard to collection development, the Director said that the Boston 
regional center of the Smithsonian, which was closed recently due to 
budget constraints, has transferred the Archives of American Art to the 
Boston Public Library which encompasses 5700 reels of microfilm. 

The President called upon John Cullinane, President of the Boston 
Public Library Foundation, to provide an update on the activities of 
the Foundation. Mr. Cullinane congratulated the members of the 
City-Wide Friends on the outstanding job they are doing. Mr. Cullinane 
reported that to date the Foundation has raised $9.5 million towards 
its goal of $16 million by 1995 including a recent $2 million grant 
received from the Department of the Interior. Mr. Cullinane said that 
Karyn Wilson reported to him that the Second Annual BPL Foundation 
Gala, scheduled for May 5th, is progressing very nicely and that they 
expect to raise nearly $450,000 from the event for the Library. Mr. 
Cullinane then announced that in May he will be relinquishing his role 
as President of the Board of the Foundation and that he will be 
replaced by Lawrence S. Kash of The Boston Company. Mr. Cullinane said 
that William 0. Taylor will continue to seir/e as Chairman of the Board 



Minutes of Meeting 
Corporation 
April 25, 1994 



-4- 



and his wife Diddy will serve as Vice-chairman and she will be in 
charge of fundraising and will run the day to day operation of the 
Foundation. Mr. Cull inane said that new members joining the Board 
include Marshall Carter, Hubert Jones, Elaine Schuster and Susan 
Smith. Mr. Cullinane expressed his appreciation to Senate President 
Bulger and Trustee William O. Taylor for the opportunity to create the 
Foundation and added that he will continue to serve on the fundraising 
committee and will keep the momentum going. On a personal note, Mr. 
Cullinane said that he is pursuing a career opportunity related to 
software ventures. Senator Bulger said that he was grateful to Mr. 
Cullinane for taking on the enormous task of establishing the 
Foundation and praised him for doing a splendid job. Senator Bulger 
added that Mr. Cullinane has shown great leadership and he truly 
appreciates all he and Diddy have done for the Library. Mr. Cullinane 
added that he tries to live by the expression that "of those who have 
much, much is expected". Mrs. Gaines thanked Mr. Cullinane for all his 
efforts and said that one of her traditional beliefs is "you lift, as 
you climb". 

Next, John J. Doherty, McKim project manager, provided an update on 
the McKim restoration project reporting that work is continuing on the 
lecture hall area, the information room, tea room and the bookstore. 
The Library is continuing to assess liquidated damages against the 
general contractor who has had difficulty finishing 3% of the project. 
Mr. Doherty noted that the McKim Committee met last Wednesday at which 
time it was reported that the design drawings and specifications for 
Phase II are nearly 95% complete. Discussions with research library 
department heads and staff are ongoing to incorporate their ideas and 
suggestions into the project. Mr. Curley said that at the 
recommendation of the Department of the Interior, the grant of $2 
million will be applied to a single component of the project and 
therefore the restoration of Bates Hall will be done wholly under Phase 
II and not split as originally planned. 

The Director provided background on the proposed FY1995 Library 
budget noting that the Mayor has submitted to the City Council a budget 
of $19,400,000, a slight increase over last years budget of 
$18,900,000, Associate Director Liam M. Kelly added that due to a 
significant increase in state aid of nearly 15% in the Library of Last 
Recourse budget, thanks to Senate President William Bulger, the Library 
will be able to resume Sunday service hours at the Central Library 
beginning on May 8th. Mr. Kelly noted, however, that the book budget 
over the past five years has decreased considerably. Mrs. Gaines said 
that if the funding authorities viewed the Library as an educational 
institution, perhaps it would receive more funding. 



Minutes of Meeting 
Corporation 
April 25, 1994 



-5- 



In other business, Mr. Snyder presented the Director with an 
autographed copy of A Beach Called Love written by Ramelle Adams, the 
wife of Thomas Boylston Adams, with an inscription which reads "To the 
Boston Public Library, Teacher and Friend". 

Mrs. Gaines said that the next meeting of the Trustees will be the 
Annual Meeting of the Board to be held on Monday, May 23, 1994 at 10:00 
a.m. , Trustees Room, Johnson Building. There being no further 
business, the meeting of the Corporation adjourned at 11:15 a.m. 



TR^USTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, May 23, 1994 



The Annual Meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room of the Johnson Building at 
10:06 a.m. ^ 

Present at the meeting were Trustees Bulger, Gaines, Snyder, Taylor 
and Whouley. Also present were members of the Library administration; 
McKim project architects from Shepley, Bui finch, Richardson, and 
Abbott, Inc.; staff, public and representatives from the Friends' 
Groups. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the election of 
officers. Senator Bulger said that it is a great privilege for him to 
renominate Berthe M. Gaines for President and Mrs. Gaines said she 
proudly accepts. Mr. Taylor seconded the nomination. Then, on a 
motion duly made and seconded, with no other nomination, Berthe M. 
Gaines was nominated for President. Subsequent to a viva voce vote 
Mrs. Gaines was declared elected President. ' 

Next, on a motion duly made and seconded, Arthur F. F. Snyder was 
nominated for Vice President by Senator Bulger and seconded by Mr. 
Taylor. No other nominations were made. Subsequent to a viva voce 
vote, Mr. Snyder was declared elected Vice President. 

Then, on a motion duly made and seconded, the name of Jamie A. 
McGlone was placed in nomination for Clerk, with no other nomination. 
Subsequent to a viva voce vote, Mr. McGlone was declared elected Clerk. 

The next item on the order of business was an enabling vote for tire 
signing of payrolls. On a motion duly made and seconded, it was 

"VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of section 22 of Chapter 3 of the 
Revised Ordinances of 1961, Arthur Curley, Director, or 
upon his delegation, Liam M. Kelly, Associate Director, 
or John J. Doherty, Assistant Director, or Kevin T. 
FitzPatrick, Assistant to the Director, be, and hereby 
are authorized to sign the payrolls of the Library in 
representation of the Trustees during the fiscal year of 
1995." ^ 

Next, on a motion duly made and seconded, several enabling votes 
for the signing of contracts, for the acceptance of gifts and for the 
distribution of income were voted on as a block, as follows: 



Minutes of Annual Meeting 

Corporation 

May 23, 1994 



2- 



"VOTED: that, until the next Annual Meeting, the President, or 

Vice President, or in the inability of either, any member 
of the Corporation, and by delegation the Director, the 
Associate Director or the Clerk of the Corporation be, 
and hereby is, authorized to sign any and all contracts 
voted to be made by the Board in the name and on behalf 
of the Corporation and any and all communications in 
connection with the award of contracts so voted or 
recommended to be so voted and to authorize payments 
under contracts so voted." 

"VOTED: that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director, the Associate Director, or the Clerk of the 
Corporation be, and hereby is, authorized to accept on 
behalf of the Trustees gifts, payments made in 
recognition for the Trustees gifts, payments made in 
recognition for special services rendered and payments 
received for the publications and prints executed under 
Library sponsorship and, in connection with the 
acceptance of same, to endorse on behalf of the Trustees 
checks so received, said amounts to be reported to the 
Board at the next annual meeting." 

"VOTED: that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director, the Associate Director, or the Clerk of the 
Corporation be, and hereby is, authorized to accept on 
behalf of the Trustees gifts to be added to funds already 
established in the General Investment Account, the 
acceptance of said amounts to be reported to the Board at 
their next meeting." 

"VOTED: that Arthur Curley, Director and Librarian of the Public 
Library of the City of Boston, be, and herby is, 
authorized to cause to be paid to the Rector of Trinity 
Church for the period from July 1, 1993 to June 30, 1994 
income on the Children's Fund now held in the custody of 
the Collector-Treasurer of the City of Boston pursuant to 
the provisions of the 11th Clause of the Will of Josiah 
H. Benton, as required by the 19th Clause of said Will; 



and 
further, 



Minutes of Annual Meeting 

Corporation 

May 23, 1994 



-3- 



"VOTED: that Arthur Curley, Director and Librarian of the Public 
Library of the City of Boston, be, and hereby is, 
authorized and directed to cause to be distributed and 
paid to the Rector of Trinity Church, to be held by said 
Rector pursuant to the provisions of the 12th Cause of 
the Will of Josiah H. Benton, as defined by the Agreement 
of Compromise, dated January 15, 1935 and made in 
connection with the administration of the trust created 
by said Clause, four-tenths of the income of the Benton 
Book Fund for the period from July 1, 1993 to June 30, 
1994, inclusive, now held in the custody of the 
Collector-Treasurer of the City of Boston, and to the 
Trustees of the Public Library of the City of Boston the 
remaining six-tenths of said income for said period to be 
applied to the purchases provided in said Agreement of 
Compromise 



and 



"VOTED: that Arthur Curley, Director and Librarian of the Public 
Library of the City of Boston, be, and hereby is, 
authorized and directed to cause to be distributed and 
paid to the Trustees of the Public Library of the City of 
Boston the income of the General Investment Account for 
the period from July 1,1993 to June 30, 1994." 

The Director then reported on the significant grants and gifts 
received by the Library during the year and submitted the following 
report to the members of the Board of Trustees: 

BOSTON PUBLIC LIBRARY 
REPORT OF GIFTS AND GRANTS 



Grants Received for the Period of Mav 1993 through April 1994 



LSCA TITLE I 

MBLN Telecommunications Grant FY94 



$ 60,574.53 



Major Urban Resource Library (MURLS) #94-1-7.1 27,639.00 



Minutes of Annual Meeting 

Corporation 

May 23, 1994 



-4- 



LSCA TITLE I 
MBLN Enhancement: 
#94-I-E.59 



Telecommunications Upgrade 



64,405.00 



To improve the speed, capacity, and reliability of 
telecommunications network connections from member libraries to the 
central site by upgrading the existing analog lines and equipment to 
digital and by expanding the capacity of the network's multiplexors to 
accommodate additional terminals at the member libraries. 



Management Issues Series Grant #94-1-2.58 



4,500.00 



For sponsoring a series of six workshops on management issues for 
public library directors in the Eastern Region. Speakers will present 
lectures on one of the following topics: Total Quality Management, 
Negotiating Skills, Fund Raising, Personnel Management, Budgeting and 
Lobbying/Politicking, to be followed by a discussion structured by the 
Speaker and Project Director. The Project Director will compile an 
annotated reading list on each topic to be distributed to member 
libraries. 



National Endowment for the Humanities 
Bibliographic Implementation of 
Massachusetts Newspaper Program 



156,405.00 



Provide s 
Program, a mu 
newspapers on 
the continuat 
will continue 
record creati 
the MNP Union 
the goals of 



upport for the activities of the Massachusetts Newspaper 
Iti-year effort to arrange for the preservation of 

microfilm. As in past phases the Library will support 
ion of bibliographic activities. The library assistants 

to collate holdings and catalogers will continue original 
on, editing, and holdings input to OCLC. Upon completion 

List will be distributed as widely as possible to support 
the Massachusetts Newspaper Program. 



Minutes of Annual Meeting 

Corporation 

May 23, 1994 



-5- 



Notable Gifts Receiv ed for the Period of Mav 1993 through April iqq4 



Dr. M. Maurice Abitbol 

Gifts of portfolios of prints (amounting to eighty-seven in all) by the 
artists Jose Luis Cuevas, Salvador Dali, Henry Moore, David Alfaro Siquieros. 
and Victor Vasarely. 

David Akiba 
Eight photographs of mannequins by the artist. 

Channing and Theresa Harris 

Two drawings by Jonathan Fairbanks. 

Jeffrey Heyne 

Two photographs by the artist. 

Sidney Hurwitz 

Ten aquatints by the artist. 

Estate of Richard D. McMullan 

Circus art collection, in excess of 62 items including lithographs, 

paintings, woodblock prints, etchings, and posters, by artists such as Marc 

Chagall, Francisco Jose' de Goya, Henri de Toulouse-Lautrec and Walter Kuhn. 

The John D. Merriam Collection of Children's Books 

A large and important collection of children's books in excellent 
condition. 

Mr. and Mrs. Samuel Milner 

A large number of unsigned prints by a well known New England wood 
engraver, Asa Cheffetz. 

Paula Muller 

Two books of drawings by her father, the late Mr. Leon Kelly. 

Mrs. Philip Reisman 

Two hundred and eighty nine small sketches and drawings by her late 
husband. Dr. Philip Reisman and documentary material relating to the artist. 

Susan Schwalb 
Fourteen drawings by the artist. 

Nan Tull 

One work each by nine artists and four drawings by the artist, herself. 

Smithsonian Institution, Archives of American Art 

5,700 reels of original documents and manuscripts pertaining to American 
artists, craftsmen, collectors, art dealers, art groups, museums, art 
galleries, etc. 



Minutes Of Annual Meeting 

Corporation 

May 23, 1994 



-6- 



Monetarv Gifts 



Mr. Roger C. AUman 
For the purchase of works by Boston artists. 

Antiquarian Booksellers Association of America. 

Mr. Robert J. Artick 
For the renovation of the General Library 
Children's Room. 

Helene B. Black Charitable Foundation. 

The Boston Globe Book Festival. 

Bushrod H. Campbell and Ada F. Hall Charity 
(through the Boston Public Library Foundation) 
For educational programming for the elderly 
(first of three payments). 

Friends of the Charlestown Branch Library 
For refurbishing of chairs in the adult 
reading room. 

Robert Dana Chellis 

To help make possible the publication of 
The Prints of Arthur Wm. Heintzelman. 

Alton G. Cherney 

City-Wide Friends of the Boston Public Library 
Designated gifts for miscellaneous purposes. 

Jessie B. Cox Charitable Trust (through the 
Boston Public Library Foundation) 
To support the restoration of a Youth Services 
Coordinator within the Community Library Services 
Division (represents first of two installments). 

Jane F. Cronin 

Delta Dental Plan of Massachusetts 
For Museum of Fine Arts memberships for the 
Central Library and 25 branch libraries. 

Rita M. and Edward G. Dinneen 
For books and services related to the 
Kirstein Business Branch. 



$ 10,000 
1,500 



100,000 
2,500 
3,000 



4,000 



3,429 



1,000 
1,000 

14,515 



25,000 
5,572 



1,300 



1,000 



Minutes of Annual Meeting 

Corporation 

May 23, 1994 



-7- 



Bradford Field and Lee Bottome Story Foundation 
Anne S. Howells Charitable Trust 
Mr. & Mrs. Henry Lee 

Jonathan B. Loring and Fiduciary Trust Company 
A gift in the amount of $750 given by Mr. Loring 
and matched by the Fiduciary Trust Company Boston 
Matching Gifts Program for the Rowlandson Catalogue/ 
Exhibition Project. 

Estate of Richard D. McMullan 

In Memory of Dr. Fernand R. Nakache 
To purchase books of lasting value in the field 
of History. 

Brooks S. White, M.D. 



$ 2,000 
1,000 
3,000 



1,500 
10,000 



1,800 
10,000 



In-Kind Contributions (with estimated cash values) 

Boston Bar Association 

A program in the Central Library valued at $10,000 providing free income 
tax assistance for those with low incomes. 

The Boston Globe 

For program development and advertising valued at $30,000 for the Boston 
Globe Book Festival and Forum held in the Central Library. 

Friends of the Hyde Park Branch Library 

Adult and children's programs, books, magazines, equipment, and supplies 
valued at $3,766 for the Hyde Park Branch Library. 

Friends of the Jamaica Plain Branch Library 

Adult and children's programs, equipment, and supplies valued at $1,715 
for the Jamaica Plain Branch Library. 



Friends of the West End Branch Library 

Adult programs, equipment, periodical subscriptions, and a Boston Computer 
Society membership valued at $2,341 for the West End Branch Library. 



Minutes of Annual Meeting 

Corporation 

May 23, 1994 



-8- 



Friends of the West Roxbury Branch Library 

A membership to the Isabella Stewart Gardner Museum, sponsorship of the 
annual Poetry Contest and Family Poetry Workshop, and a workshop series 
entitled Facing History and Ourselves valued at $2,670 for the West 
Roxbury Branch Library. 

The Harvard Bookstore Cafe 

Program development valued at $20,000 for the Author Series held in the 
Central Library. 

H. J. Heinz Corporation and the Five Colleges Irish Studies Program 

Program development and publicity for a lecture by Irish journalists in the 
Central Library valued at $5,000. 

Navigator Foundation 

Exhibit mounting and publicity for a Central Library exhibit of Czech and 
Slovak photographs valued at $3,000. 

Rizzoli Bookstore 

Program development and advertising valued at $5,000 for an author 
program held in the Central Library. 

World Affairs Council 

Program development valued at $5,000 for an eight-part lecture series 
held in the Central Library. 

World Press Photo Foundation." 

World Press Photo Exhibit" exhibition fee, transportation, and publicity 
valued at $5,000 held in the Central Library. 

New England Foundation for the Arts 

A staged reading entitled The Edith Whartons in the Central Library valued 
at $3,000. 



There being no further business, the Annual Meeting of the Corporation 
adjourned at 10:15 a.m. 



. TRlJSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, May 23, 1994 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room of the Johnson Building at 10:25 a.m. 

Present at the meeting were Trustees Bulger, Gaines, Snyder, Taylor 
and Whouley. Also present were members of the Library administration; 
McKim project architects from Shepley, Bui finch, Richardson, and 
Abbott, Inc.; staff, public and representatives from the Friend's 
Groups. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the approval of minutes 
for the Regular Meeting of April 25, 1994. On a motion duly made and 
seconded, the minutes of April 25, 1994 were approved. 

Next, the Director provided background information on the 
establishment of the M, Jane Manthorne Fund to be used for the Study of 
Young Adult Services and recommended the current fund of $20,000 be 
invested through the General Investment Account. Then, on a motion 
duly made and seconded, it was 

"VOTED: that the sum of twenty thousand dollars and no cents 

($20,000.00) be invested through the General Investment 
Account, the income to be used for the Study of Young 
Adult Services, the income therefrom to be available 
annually for grants to staff to permit either formal 
study or continuing education in the field of Young Adult 
Services, and that for the purpose of enabling such 
investment six thousand five hundred seventy nine (6,579) 
units be, and the same hereby are, added to said General 
Investment Account on the basis of $3.04 per unit, which 
is hereby determined to be the present fair value per 
unit." 

Discussion then followed on the approval of a master agreement 
between the Library Trustees and the Boston Public Library Foundation. 
Following discussion among the Trustees, on a motion duly made and 
seconded, it was 

"VOTED: to approve the master agreement between the Trustees of 
the Boston Public Library and the Boston Public library 
Foundation." 

Mr. John J. Doherty, McKim project manager, provided an update on 
the McKim restoration project. Mr. Doherty said that the Library 
continues to assess liquidated damages against the general contractor 



Minutes of Meeting 

Corporation 

May 23, 1994 



-2- 



Peabody Construction Company, Inc. Mr. Doherty anticipates that Phase 
I win be completed by the end of July 1994; construction is ongoing in 
the former Government Documents Department and in three rooms in the 
Northeast area of the Library's first floor; Phase II preparations 
have started with the design drawings and specifications 75% complete; 
restoration of Bates Hall will now be done as one project and at the 
same time thanks to a Department of the Interior grant of $2 million; 
and the cost of Phase II is estimated at $15 million to be funded by 
public and private resources. 

Next, in his report to the Trustees, Mr. Curley said that he had 
sent to the Trustees in advance of the meeting financial, statistical 
and personnel reports. Mr. Curley congratulated the Library's 
Telephone Reference Department for winning the competition for the 
Customer Service Award sponsored by the Boston Management Consortium; 
the Children's Room renovations in the Johnson building are ongoing and 
are expected to be completed this June; recent developments in 
resources and acquisitions include the provision of Online Access to 
Magazine Index and the availability of full text articles; the BPL's 
Research Library catalog may be on-line in 6 to 9 months via the BLC 
Gateway; in conjunction with a lecture held in the Library on May 18th, 
there is an exhibit in the Boston Room entitled Cycling Russia's Golden 
Circle developed from the Research Library collections related to the 
Golden Circle; and on May 12th, 23 staff members attended a teleseminar 
on "Achieving Breakthrough Customer Service" which was a conference 
sponsored by the American Library Association at Channel 5 in Needham. 
The Director then addressed service indicators measuring collection 
development, use, support services and applied technologies. Next, the 
Director summarized the key findings of a customer satisfaction survey, 
designed by the American Library Association, and conducted at the 
Library during National Library week in April. Overall, the results 
measuring the level of public satisfaction were overwhelmingly 
positive. 



Mr. 
Research 
the coll 
Trustees 
manuscri 
and Mrs. 
Africans 
of women 
Bowditch 
collecti 
Amazones 



Curley and Mr. Gunars Rutkovskis, Assistant Director of the 
Library, described a sample of special acquisitions added to 
ection during the past year and which were on display in the 
' Room. Included among the newly acquired rare books and 
pts were the following: John Adams' Twentv-six letters (1780) 
Child's Appeal in favor of that class of Americans called 
(1836), Liber de Muliere (1499) added to the Galatea history 
collection, Voyage around the world (1772) added to the 
collection of navigation and discovery, and added to our 
on on Indians Ethnographic album of certain Indians of the 
(18--). 



Minutes of Meeting 

Corporation 

May 23, 1994 



-3- 



Mr. Snyder reported that the committee established to review 
proposals for investment counselling services to the Trustees have sent 
out requests for bids to eight companies which were suggested by the 
City's Treasurer's Office. Members of the committee include Trustees 
Snyder and Taylor and Associate Director Li am Kelly. 

In response to an inquiry from President Gaines, Mr. Kelly said 
that library users can be informed about which titles and materials 
are available on CD-ROM from the public card catalogs, on-line 
databases, the GPO monthly catalog, in addition to lists of CD-ROM 
publications maintained in the Research Library Office. 

There being no further business of the Corporation, at 11:10 a.m. 
the meeting of the Corporation adjourned and, on a motion duly made and 
seconded, it was voted to go into Executive Session to discuss 
personnel matters. 



Clerk 



Please read, initial below 
and return to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Mattapan Branch Library 
Tuesday, June 21, 1994 



A meeting of the Trustees of the Public Library as a Corporation was 
held at the Mattapan Branch Library at 4:07 p.m. 

Present at the meeting were Trustees Bulger, Gaines, Snyder, Taylor 
and Whouley. Also present were members of the Library administration; 
Ms. Beverly Olson, Acting President, Friends of the Mattapan Branch 
Library; Ms. Karyn Wilson, Executive Director of the Boston Public 
Library Foundation; Mr. Frank DePasquale, owner of II Panino and 
Attorney Steve Miller; staff, public and representatives from the 
Friend's Groups. 

President BerthC M. Gaines presiding. 

President Gaines introduced the members of the Board of Trustees to 
the members of the public and said that it was very nice to see so many 
friends and supporters of the Library present at the meeting. The first 
item on the or 



^ ^^ ^ r% ^ 



business was the approval of minutes for the Annua" 



and Regular Meetings of May 23, 1994. On a motion duly made and 
seconded, the minutes of May 23, 1994 were approved. 

Next, Vice President Arthur F. F. Snyder provided background 
information and a progress report on the committee established to review 
proposals for investment counselling services to the Trustees. 
Reporting that the committee consisted of himself. Trustee William 0. 
Taylor and Associate Director Liam Kelly, Mr. Snyder said that requests 
for bids were sent to eight companies, and the best five were selected 
for interviews. Following the presentations, Mr. Snyder said that the 
committee was recommending The Boston Company, One Boston Place, Boston, 
MA 02108, to be awarded a contract to provide investment counselling 
services. Mr. Snyder thanked the firms who submitted proposals for 
their interest in the Library and noted that the Boston Company would 
best serve the investment needs of the Library. Following discussion 
among the Trustees, on a motion duly made and seconded, it was 



"VOTED: 



that The Boston Company, One Boston Place, Boston, MA 
02108 be hired for the purpose of providing investment 
counselling services to the Trustees of the Public Library 
of the City of Boston for the period July 1, 1994 through 
June 30, 1995, in accordance with the terms specified in 
the agreement, with option for renewal. 



and 
further, 



Minutes of Meeting 
Corporation 
June 21, 1994 



-2- 



VOTED: that, Arthur Curley, Director and Librarian, be, and 
hereby is, authorized to make from time to time as 
specified in the agreement for the period July 1, 1994 
through June 30, 1995 between the Trustees of the Public 
Library of the City of Boston and The Boston Company, One 
Boston Place, Boston, Massachusetts 02108, the payments 
prescribed by said agreement from undistributed income of 
the General Investment Account if he finds that the 
conditions precedent to such have been fulfilled." 

The Director provided background information on a proposed contract 
for supplying, delivering and installing Children's Rooms Furnishings 
for the Central Library and seven Branch Libraries. Then, on a motion 
duly made and seconded, it was 



Mt/AT 



VOTED: 



that, there be entered into with Creative Office 
Interiors, Inc., 75 Second Avenue, Needham, MA 02194, the 
lowest eligible, responsive and responsible bidder in the 
public bidding, advertised under G.L. c. 30-B, a contract 
for supplying, delivering and installing Children's Rooms 
Furnishings for the Central Library (Copley Square) and 
Seven (7) Branch Libraries, during the period June 1, 
1994, through September 30, 1994, for bid items under 
Groups "A", "B", "C", & "E", at a total price not to 
exceed One Hundred Ten Thousand Six Hundred Sixty Four 
dollars and no cents ($110,664.00). 

President Gaines invited Frank DePasquale to address the Board 
concerning his request for permission to' use the lot adjacent to the • 
North End Branch Library. Speaking through his attorney Steve Miller, 
Mr. DePasquale cited a number of problems with the parcel which abuts 
his restaurant including broken glass, constant litter, and fights 
erupting over the parking spaces during the evening. Mr. Depasquale 
said that his plan would be to beautify the area, install lights, and 
use the parcel for outdoor seating during the summer months. He added 
that as part of his proposal, he would provide two parking spots for 
Library personnel less than 100 yards away on Cooper Street. Members of 
the Library administration and North End Branch Library staff stated 
that they have not received any reports of the area being used as a 
dumping ground for trash nor are they aware of any safety and 
maintenance problems during library hours. The branch library staff 
expressed concern that the driveway continue to be available for parking 
for library related activities. Members of the North End community 
expressed their concern that the parcel would be used to serve food and 
drinks creating additional problems. Mr. DePasquale said that he will 
never use the area to serve food but would limit it to a waiting area 
for his restaurant. Following discussion among the Trustees, it was 
agreed by the Board to take the request under advisement. 



Minutes of Meeting 
Corporation 
June 21, 1994 



-3- 



Next, in his report to the Trustees, Mr. Curley said that he had 
sent to the Trustees in advance of the meeting financial, statistical 
and personnel reports. Mr. Curley said that the Library will end the 
fiscal year in the black; on Sunday, June 26th, there will be a 
reception in the Children's Room of the Central Library for Mr. Robert 
Artick to acknowledge his generous gift to the Library for the 
Children's Room renovation; thanks to former Library Trustee Bob 
Consalvo, the Library will be the recipient of the Boston Redevelopment 
Authority Library's collection consisting of archival material on urban 
planning; the Library and Countway Library (Harvard) are seeking a grant 
which would result in a cooperative program between these institutions 
to disseminate HIV/AIDS information; two years of filming of City of 
Boston documents were supported by a grant from the City-Wide Friends 
Group of the Boston Public Library; staff of the Massachusetts Newspaper 
Project are now working on newspapers in the Sturbridge Public Library; 
the newest BPL publication Friendship is scheduled for distribution to 
public school children by Friday, June 24th as reported by Jane 
Manthorne; temporary shelving is being installed at the remote storage 
facility in Norwood; and regarding the McKim Restoration project, the 
architects and project manager are developing an executive summary to be 
completed soon and the completion of the exterior platform is expected 
in one week. 

Ms. Gloria Campbell, Supervisor of Branch Libraries, welcomed the 
Trustees and community to the Branch and said how pleased she was to 
showcase one of the gems of the Branch system. Ms. Campbell introduced 
Ms. Janice Knight, Branch Librarian, who introduced the staff of the 
Branch and provided an overview of the service area and highlighted a 
number of special features of the collections, programs, and services. 
Ms. Knight said that she was pleased to report that the Branch will be 
offering a Children's Summer Reading program and said that since the 
branch serves mostly children they could use a children's librarian and 
needs to be open more hours especially on Saturdays. Next, Ms. Beverly 
Olson, Acting President of the Friends of the Mattapan Branch Library, 
spoke on the Friends' involvement with the Branch, the role the group 
plays in the community, and praised the staff of the Branch. Ms. Olson 
outlined the activities and programs the Friends' sponsor including 
poetry festivals, book sales, lectures, and she invited the Trustees to 
an open house scheduled for July 28th. Ms. Olson discussed the need for 
a literacy program at the Branch and courses on English as a second 
language. On a related literacy issue, Ms. Karyn Wilson of the Boston 
Public Library Foundation, reported that the Foundation just recently 
met and matched a challenge grant totalling $50,000 which will allow the 
Library to expand the literacy program to the Branch Libraries. 

Mrs. Gaines expressed her appreciation to the Friends' for all the 
good work they are doing and for the nice refreshments they provided at 
the meeting. Mrs. Gaines said that she has known Ms. Knight for many 



Minutes of Meeting 
Corporation 
June 21, 1994 



-4- 



years and praised the job she is doing for the community. Mrs. Gaines 
supported the suggestions that the Branch needs a Children's Librarian 
and additional hours of service and said that she hopes the Library's 
budget will soon reflect funding for these priorities. John Thomson of 
the City-Wide Friends expressed his support of the Friends' of the 
Mattapan Branch Library and said that he supports the home rule petition 
to increase the number of Trustees of the Boston Public Library from 
five to nine, adding that the bill is now before the State Legislature. 

There being no further business of the Corporation, at 5:06 p.m. the 
meeting of the Corporation adjourned and, on a motion duly made and 
seconded, it was voted to go into Executive Session to discuss personnel 
matters. 



<** 



./TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, September 26, 1994 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room of the Johnson Building at 10:11 a.m. 

Present at the meeting were Trustees Bulger, Gaines, Snyder, Taylor 
and Whouley; Library administration and staff. 

Also attending were Kevin C. Phelan and Karyn Wilson, President and 
Executive Director of the Boston Public Library Foundation; McKim 
project architects from Shepley, Bulfinch, Richardson, and Abbott, 
Inc.; Douglas Shand-Tucci, architectural historian and consultant to 
the Trustees on the McKim restoration project; public and 
representatives from the Friend's Groups. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the approval of minutes 
for the Regular Meeting of June 21, 1994. On a motion duly made and 
seconded, the minutes of June 21, 1994 were approved. 

Next, the Associate Director provided background information on the 
proposed award of contracts, and on his recommendation, on a motion 
duly made and seconded, it was 



"VOTED 



and 
"VOTED 



and 



that, there be entered into with Hobart/Mclntosh Paper 
Company, 28 York Avenue, Randolph, Massachusetts 02368, 
the sole eligible, responsive, and responsible bidder in 
the public bidding, as advertised under G. L. c. 30-B, a 
contract for supplying and delivering offset paper, as 
specified, at a total cost not to exceed twelve thousand 
one hundred nineteen dollars and fifty-eight cents 
($12,119.58)." 



that, there be entered into with Marketechs, Inc., 6 
Mercer Road, Natick, Massachusetts 01760, the low 
eligible and responsible bidder for the public bidding, 
advertised under G. L. c. 30-B, a contract for supplying, 
delivering and installing, CD-ROM Workstations, during 
the period September 1, 1994, through December 31, 1994, 
at a total not to exceed twenty one thousand eight 
hundred and five dollars and no cents ($21,805.00)." 



Minutes of Meeting 
Corporation 
September 26, 1994 



-2- 



"VOTED: that, there be entered into with Spaulding Company, Inc., 
80 Hawes Way, Stoughton, MAssachusetts 02072, the sole 
bidder in the public bidding, advertised under G. L. c. 
30-B, a contract for supplying, delivering and installing 
Microfilm Reader/Printer Equipment, for the Trustees of 
the Public Library of the City of Boston, during the 
period September 1, 1994, through December 31, 1994, at a 
total not to exceed fifty-seven thousand three hundred 
twenty-five dollars and no cents ($57,325.00)." 

Mrs. Gaines next called on Ms. Karyn Wilson, Executive Director of 
the Boston Public Library Foundation, to report on the activities of 
the Foundation. Ms. Wilson introduced Mr. Kevin Phelan who will take 
over as President of the Foundation at the next meeting on October 12, 
1994 replacing Mr. Lawrence Kash who has relocated to New York. Mr. 
Snyder said that Mr. Phelan is an outstanding choice and Mrs. Gaines 
said that the Board looks forward to working with him. Mrs. Gaines 
reported that Ms. Wilson delivered by hand this morning three checks 
payable to the Trustees of the Library totaling $1,761,849.21 
representing three specific designated uses including a check in the 
amount of $1,078,353.37 from the Amelia Peabody Charitable Fund for the 
purpose of the restoration of the Sargent and Abbey murals scheduled 
for Phase Three with any remaining balance to be used to establish a 
mural conservation fund for all the murals of the Library; a check in 
the amount of $532,324.80 from various members of the Jordan and Taylor 
Families for the restoration of the Newspaper Room and the eventual 
commemoration of the room as the "Eben D. Jordan and Charles H. Taylor 
Newspaper Reading Room." Any remaining funds are to be used for the 
preservation of the holdings of the Newspaper Room and for its physical 
maintenance; and a third check in the amount of $151,171.04 from the 
William Randolph Hearst Foundation for the establishment of a 
Children's Program Endowment. Ms. Wilson said that with these gifts, 
the total amount transferred from the Boston Public Library Foundation 
to the Trustees of the Library equals $2,104,349.21. 

Ms. Wilson said that the Foundation is seeking a $1,000,000 urban 
development block grant from the Federal Government for Phase III 
through the assistance of Senate President William M. Bulger and the 
Massachusetts Congressional delegation in Washington. Ms. Wilson nQted 
that they were instrumental in the Foundation receiving the $2 million 
grant from the Department of the Interior this past April. Ms. Wilson 
reviewed the fundraising goals of the campaign noting that $16 million 
is the established figure that the Foundation hopes to raise for the 
Library of which $13 million is targeted for the McKim restoration and 
$3 million for special projects. Mrs. Gaines said that from a public 
relations point of view we will need to convey to City Hall that the 



• / 



Minutes of Meeting 
Corporation 
September 26, 1994 



-3- 



Library will need to seek additional funds from the City of 
approximately $3 million to meet the expected total cost of $16 million 
needed for the McKim restoration project. Mr. Taylor said that as the 
construction project unfolds for Phases II and III, the Foundation will 
address the fundraising goals as needed. On a related fundraising 
activity, Ms. Wilson said that Mr. William 0. Taylor and Mr. Lawrence 
Kash visited the Kresge Foundation in Detroit to discuss seeking a $1 
million challenge grant. 

Next Ms. Wilson reported on upcoming plans the Foundation is 
preparing for including a special luncheon to be held on Monday, 
October 24, 1994 at 12:30 p.m. at the Algonquin Club hosted by Mayor 
Thomas M. Menino, Governor William F. Weld, Senate President William M. 
Bulger, the Massachusetts Congressional Delegation, President of the 
Trustees of the Boston Public Library Mrs. Berthe M. Gaines, and Mr. 
William 0. Taylor, Chairman of the Boston Public Library Foundation and 
Library Trustee. Ms. Wilson said that Mrs. Diddy Cullinane is working 
diligently on next year's May Gala marking the 100th anniversary of the 
opening of the Library's historic McKim Building in Copley Square with 
a centennial celebration highlighting nine Boston cultural institutions 
with the Library serving as the umbrella group. Ms. Wilson reported 
also that the Foundation would like to continue with the collaborative 
school -based programs again this year and begin the process now with 
implementation in the Spring of 1995. Mrs. Gaines said it is a 
wonderful program and expressed support of the program and noted the 
importance of lead time for the staff to prepare planning for the 
activities. On behalf of the Board Mrs. Gaines thanked Ms. Wilson for 
the wonderful job she is doing and expressed how much they appreciate 
all the hard work being accomplished. 



Mr. John J. Doherty, McKim project manager, 
the McKim restoration project. Mr. Doherty sai 
Building Committee met on September 8, 1994, an 
Berthe M. Gaines, and attended by Trustee Arthu 
other members of the committee. Mr. Doherty re 
minutes of the meeting highlighting the followi 
the adjustments previously made to the Phase II 
south half of Bates Hall, the Arcade/Promenade, 
Microtext Department; based on the estimate of 
is in progress, the project budget appears able 
adjustments; the architects have been engaged 1 
investigations to better understand certain sel 
around the building resulting in the discovery 
deterioration at the exterior marble panels set 
exterior arches of the McKim building; prelimin 
made into proper methods to consider for replac 



provided an update on 
d that the McKim 
d was chaired by Mrs. 
r F. F. Snyder and the 
viewed a draft of the 
ng actions: re-capped 

scope including the 

the Main Roof, and the 
construction costs which 

to support all proposed 
n exploratory 
ect hidden conditions 
of an advanced state of 

within the large 
ary studies have been 
ing the marble panels; 



Minutes of Meeting 
Corporation 
September 26, 1994 



-4 



pricing data included in the construction cost estimate and budget 
appears to be able to support the likely additional construction costs 
for the panels; the line item for construction contingency in Phases I 
and II have been well funded; re-capped the sequencing of the Phase II 
construction operations focusing on the fact that the connection 
between McKim and Johnson Buildings is to be maintained at all times by 
closing off only one floor at a time namely the second floor; bidable 
documents for Phase II are 95% complete and will soon be ready to go 
out to bid; the Library staff have been tremendously helpful in 
assisting with upgrading the program for the Phase II spaces. 

Mr. Doherty listed several of the next steps to be taken during the 
owner review process and the agencies that would be visited to review 
the work include Inspectional Services Department; Public Works; the 
Access Board; the Massachusetts Historical Commission; National Parks; 
and EDIC. Discussion followed on the unique nature of significant 
portions of the restoration work and the intent to approach EDIC to 
review the minority quota of 30% for an "impacted area" reduced to the 
standard 15% which is applied to most areas of the city. Mrs. Gaines 
said that the current contractor, Peabody Construction Company, did not 
achieve the minority quota and recommended pursuing outreach efforts 
with African-American firms in the future phases and mentioned a number 
of firms qualified to do the work. On a related McKim building issue, 
Mrs. Gaines pointed out that the project has had a great impact on the 
normal business of running the library particularly on the staff who 
work in the research library and the members of the Buildings 
Department staff who are overseeing the project. Mrs. Gaines suggested 
that ways to improve working conditions through the duration of the 
project be addressed. 

The President called upon Douglas Shand-Tucci to report on an 
Augustus St. Gaudens bronze relief portrait of Charles F. McKim. Mr. 
Tucci reported that the McKim bronze is being offered for sale for 
$18,000 by D. Roger Howlett at Childs Gallery. Passing the portrait 
around for the Trustees to inspect, Mr. Tucci said that the McKim 
bronze has artistic, historical, and local significance given that both 
McKim and St. Gaudens were intimately involved in the planning and 
construction of the library and St. Gauden married a Roxbury woman. 
The Trustees said that this would be the kind of art work that the 
Foundation or private supporter of the library might wish to acquire 
for the Library. Discussion then followed on the portrait of Eben D. 
Jordan which will be transferred from the Boston Globe and placed in 
the Newspaper Room upon its restoration which is a gift from various 
members of the Jordan and Taylor Families. Senator Bulger said it is 
very generous of the Jordan and Taylor Families to contribute 
significantly to the Library. Mr. Tucci noted also that the Boston 
Globe has funded him to write the centennial history of the Library's 
McKim Building. 



/ 



Minutes of Meeting 
Corporation 
September 26, 1994 



-5- 



The President requested that the minutes reflect the following 
change in the Investment Manager's Agreement between the Trustees of 
the Public Library of the City of Boston, Inc. and The Boston Company 
Asset Management, Inc. as follows: "Under Investment Guidelines, it is 
expected that Equity turnover should not exceed 85% in the first year 
and it is expected that Fixed Income turnover should not exceed 85% in 
the first year." 

Ms. Lesley C. Loke, Assistant Director for Community Library 
Services, introduced Ms. June Ellen Eiselstein who was recently 
appointed to the management position of Supervisor of General Library 
Services for the Community Library Services Division. Ms. Loke said 
that Ms. Eiselstein will be responsible for the administration of the 
Adult Reader & Information Services Department, the Children's Room, 
the Young Adult Room, the Access Center and the Audiovisual Services 
Department. Ms. Eiselstein said she was formerly the Director of the 
New Britain Connecticut Public Library and prior to that held the 
Directorship for the Mary H. Weir Public Library in Weirton, West 
Virginia. Ms. Eiselstein said that she began her career as a 
bookmobile librarian for the Newport News, Virginia Public Library 
System, after which she served as a children's librarian and branch 
head with the Enoch Pratt Free Library in Baltimore. Ms. Eiselstein 
said she was delighted to be with the Boston Public Library. 

At 11:03 a.m. the Trustees voted to go into Executive Session to 
discuss personnel issues and returned to the meeting of the Corporation 
at 11:35 a.m. 

In Other Business, the President reported that the Book Fair 
scheduled for Friday and Saturday in Copley Square was cancelled on 
Friday due to inclement weather but was held on Saturday and Sunday. 
Mrs. Gaines said that Kevin FitzPatrick, Assistant to the Director for 
Business and Publishing Services, arranged for a booth to sell the 
Library's publications. Mrs. Gaines said that during the Summer she 
and members of the Library administration met with Mr. Mike Galvin, 
Chief of Basic Services at Boston City Hall, to discuss cooperation 
between the Library and City Hall. The President reported that Ms. 
Jane Manthorne, Curator of Publications, aranged for an international 
visit recently for Ms. Unity Dow, an attorney from Botswana who is 
married to a U.S. national and who successfully challenged Botswana's 
Citizenship Act of 1984 on the grounds that it discriminated against 
women by refusing citizenship to the children of women married to 
foreign men. Ms. Dow' family was on hand for the reception following 
the talk. 



Minutes of Meeting 
Corporation 
September 26, 1994 



-6- 



There being no further business, the meeting of the Corporation 
adjourned at 11:37 a.m. 



f 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, October 24, 1994 



A meeting of the Trustees of the Public Librarv as a rnrnnraf,-nn 
was held in the Trustees Room of the JohnLn Siding at S:32 a m 

Present at the meeting were Trustees Bulger, Gaines Snvder Taviny. 
and Whouley; Library administration and staff! ^ * ^ ""^ 

Sheoflr Bu?f?nrh^ p?'k ^h^^^"" ^r:^: ^^^'"^ P^°J^^^ architect from 
^nepiey, Bulfinch, Richardson, and Abbott. Inc • members of the n.,hn^ 

and representatives from the Friend's Groups ^^^^'"^ 

President Berthe^M. Gaines presiding. 

fn^ Ihf r^^^ Item on the order of business was the approval of minutes 
for the Regular and Executive Session Meetings of September 26 1994 

Sere apj^oved ' '''' '"' ''''''''^ ''' "''''''' '' September 26,1994 



award 
and 



H^f'. ; ^Vl^ provided background information on the proposed 
d of contract for supplying and servicing periodicals and serials 
on his recommendation, on a motion duly made and seconded, Uwal' 

"VOTED: that, without public advertising, there be entered into 
with the Faxon Company, Inc., 15 Southwest Park, 
Westwood, Massachusetts, a contract for (I) supplying 
periodicals and serials for the calendar year 1995, and 
(2) servicing the subscriptions for the individual items 
throughout the year as specified in the Specifications, 
and subject to the terms, agreements, and conditions set 
forth in said contract, at a total cost not to exceed 
three hundred thousand dollars and no cents 
($300,000.00)." 

cnnt^f!!*:J"T''^^'"®P°r* t° ^^^ Trustees. Mr. Curley said that he had 
.t^tiL,>^? ^""h'*^" ^" f*^"'"" °^ ^^^ "^^^'"^ financial, audit! 
Boctnn IrhL? l^?r°""^ irT""*'- ^^^ Di sector reported that 300 
Boston school children will be visiting the Central Library this 

n^t-^?^^'?u"!l"^''*^°" "'^^ **>« premiere of a new children's film 

pTctllli ^hil'^T^'^■^: ' P'S'^""? ''^.2?**' ^^"^"'•y F°x 3"d Turner 
Pictures. This film stars Macaulay Culkin as a boy who discovers the 

fntrodnrf-o*"."' f""*? ''i -^^^ ^^""''^ ^"<^ ^^ ^" entertain ng 
introduction to classic literature and is intended to inspire youna 

moviegoers to experience their own adventures in reading In ^ 

SDonsor^Mn Jlf^J'h*''? American Library Association, and under the 
sponsorship of the Tropicana Corporation, following the movie the 



Minutes of Meeting 
Corporation 
October 24, 1994 



-2- 



children will be invited to embark on their own adventure which will be 
similar to a scavenger hunt assisted by volunteer guides who will be 
dressed as characters from their favorite children's book. The 
Director noted also that the Fall Author Lecture Series, featuring such 
distinguished authors including former Library Trustee Doris Kearns 
Goodwin, Joseph Heller, and Anna Quindlen, has attracted overflow 
crowds. Mr. Curley said that on September 27, 1994 the Boston 
Preservation Alliance presented to The Boston Public Library the 1994 
Preservation Award for its ongoing superior restoration of the historic 
McKim, Mead and White Building circa 1887. 

Presented by the Associates of the Boston Public Library, a 
symposium on "Library Design for the Next Century" will be held this 
Saturday at the Library and will address thought-provoking questions on 
the future, form, and function of the public library as discussed by 
leaders in the library and architectural fields. Arthur Curley, 
Director and Librarian and the current president of the American 
Library Association, will lead off and set the tone for the discussion 
that will be moderated by Robert Campbell, the highly respected 
architectural critic of the Boston Globe . Mr. Curley said that they 
will be followed by A. Anthony Tappe, library design specialist who 
designed the new addition to the West Roxbury Branch Library, and 
architects Graham Gund and Geoffrey Freeman. Dr. James Matarazzo, 
recently appointed dean of the Simmons College School of Library and 
Information Science, will serve as the moderator for a session entitled 
"Assessing the Information Super-Highway". Mr. Curley pointed out that 
Dr. Matarazzo was instrumental in working with citizen lobby groups to 
successfully establish State support for the Boston Public Library. On 
a related technological advancement, Mr. Curley said that on July 6, 
1994 the Boston Public Library implemented its own GOPHER service which 
provides menu driven access to the information super-highway and to 
date 10,666 connections to the BPL's Gopher have been recorded. Mr. 
Curley listed a sampling of users and included among them are a host of 
international and national colleges and universities, hospitals and 
corporations, and educational and financial institutions. 

Mr. Curley then addressed the Library's FY1995 Capital Budget and 
provided a summary of capital projects and additional capital needs as 
documented in a report submitted to the city's Office of Capital 
Planning. Mr. Curley began with a discussion of those capital projects 
completed at the East Boston, Hyde Park, Jamaica Plain and Kirstein 
Business Branches. Discussion followed on the proposed capital 
projects for the Johnson Building and noted it is hopeful that the 
carpet will be replaced this year. 



Minutes of Meeting 
Corporation 
October 24, 1994 



-3- 



The Director reviewed the progress of the proposed feasibility and 
site study for an Allston Branch Library and discussed the need for 
library service at Columbia Point and Savin Hill. Mrs. Gaines said 
that the Allston project is the largest capital appropriation that 
Public Facilities is currently working on. With regard to the 
Library's remote storage facility in Norwood, the Director said that 
the building will need 100,000 linear feet of shelving and HVAC 
controls to meet immediate needs. Next, Mr. Curley reviewed the audit 
reports for FY1994 as submitted by Creelman & Smith, P.C. Referring to 
the index of financial statements located in the front of the report, 
Mr. Curley said that report includes audits of the following funds: 
Trust Funds of the Trustees of the Public Library of the City of 
Boston; The Library of Last Recourse; State Aid to Public Libraries; 
Eastern Massachusetts Regional Library System; Federal Grants; Metro 
Boston Library Network; and a Single Audit Act of all external funds. 
Mr. Curley pointed out the financial statements do not include City of 
Boston library operations or expenditures since these appear on the 
City audit report. Mr. Taylor requested the Trustees be sent a copy of 
the management letter. Mr. Curley said that the Business Office 
received the highest accolades from the auditors and thanked Mr. Kevin 
FitzPatrick for a job well done. Mrs. Gaines said that the Business 
Office always does a good job. Mr. Curley then gave a brief summary of 
the Library's FY1995 operating budget and discussed seeking a 
supplemental appropriation to cover the costs of providing additional 
hours of service, accommodate increases in fixed cost items, and to 
maintain the quality of service to the public. 



Mrs. Gaines next called upon the Director to provide 
information on the acceptance and establishment of certai 
General Investment Account for the following actions. Mr 
that the Alice and William Hennessey Fund was established 
generosity of the estate of Maurice Neustadt and recalled 
held at the West Roxbury Branch Library marking the occas 
Curley noted that the two gifts received from the William 
Hearst Foundation were given through the Boston Public Li 
Foundation. Then, on a motion duly made and seconded, it 



background 
n funds in the 
. Curley said 

through the 

the ceremony 
ion. Mr. 

Randolph 
brary 

was 



'VOTED: that the sum of $12,500.00 representing the principal of 
the Alice and William Hennessey Fund be invested through 
the General Investment Account, the income to be u-sed for 
the purchase of books for the West Roxbury Branch 
Library, and that for the purpose of enabling such 
investment 3,005 units be, and the same hereby are, added 
to said General Investment Account on the basis of $4.16 
per unit, which is hereby determined to be the present 
fair value per unit." 



Minutes of Meeting 
Corporation 
October 24, 1994 



-4- 



" VOTED: 



and 
further 



be it 



to accept two gifts received from the William Randolph 
Hearst Foundation through the Boston Public Library 
Foundation in the amount of $151,171.04 on September 26, 
1994 and $100,000.00 on October 6, 1994, totalling 
$251,171.04, for the purpose of establishing the Children's 
Program Endowment to support programs in the area of 
Children's Services 



"VOTED: that this sum of $251,171.04 be invested through the General 
Investment Account, the income to be used for the support of 
programs in the area of Children's Services, and that for 
the purpose of enabling such investment 60,378 units be, and 
the same hereby are, added to said General Investment 
Account on the basis of $4.16 per unit, which is hereby 
determined to be the present fair value per unit." 

Mr. John J. Doherty, McKim project manager, provided an update on the 
McKim restoration project. Mr. Doherty said construction work on Phases 
lA and IB are nearly complete with a punch list of incompleted items 
remaining to be done; liquadated damages continue to be assessed against 
the contractor; Phase II drawings are complete and bidable documents for 
Phase II are nearly complete and will be ready to go out to bid the first 
of the year; and plans to relocate departments for Phase II construction 
are being finalized through the assistant of research library staff. Mr. 
Doherty added that a meeting will be held on next Wednesday with city 
budget officals to discuss funding of Phase II. 

In other business, Mrs. Gaines said that thirteen staff members 
received certificates of appreciation and Boston Public Library chairs 
honoring their twenty-fifth year of service at the 11th Annual Trustees 
Reception held on September 30, 1994. Ms. Catherine Clancy, Head of Young 
Adult Services, accepted an award at the annual conference of the American 
Library Association in Miami in June for the Library's publication 
Discovery : Award-winning writers in a High School competition sponsored by 
the Boston Public Library Foundation, the Boston Public Schools, and the 
Boston Public Library. Mrs. Gaines said Ms. Joanna Datillo, Executive 
Director of the Associates of the Boston Public Library, will be leaving 
her position at the end of October. Mrs. Gaines congratulated Trustees 
Bulger, Snyder and Taylor, John Thomson of the City-Wide Friends, and 
Thomas Boylston Adams for successfully lobbying state and city officals to 
expand the Library Board of Trustees to nine members from the present five 
to reflect the library's diverse constituencies. The Director said that 
he hopes all the current Trustees are appointed to the new Board since 
they have been tremendously supportive of the library and paid tribute to 
Mrs. Gaines who he said has championed library service. 



■^ t * 



Minutes of Meeting 
Corporation 
October 24, 1994 



-5- 



There being no further business, the meeting of the Corporation 
adjourned at 11:15 a.m. 

Clerk 



Please read, initial below 
and return to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Tuesday, November 8, 1994 



A Special Meeting of the Trustees of the Public Library of the City 
of Boston as a Corporation was held in the Trustees Room of the Johnson 
Building at 9:09 a.m. 

Present at the meeting were Trustees Gaines, Snyder, Taylor and 
Whouley; Kenneth J. Mickiewicz, Legal Counsel to the Trustees; William 
Barry, architect for Shepley, Bui finch, Richardson and Abbott Inc; 
Library administration and staff. 

President Berthe M. Gaines presiding. 

Mrs. Gaines stated that the purpose of the Special Meeting was to 
update the Trustees on the status of the McKim building restoration 
project concerning the history and current status of the project's 
compliance with the Boston Resident Jobs Policy Employment Standards 
and the Minority/Women Business Enterprise Requirements. 

Mr. Curley said that he sent to the Trustees, in advance of the 
meeting, documents relating to the project's history and current status 
regarding compliance with employment requirements. Mr. Curley said 
that the Economic Development and Industrial Corporation of Boston 
(EDIC), the Mayor's Office of Jobs and Community Services Compliance 
and Enforcement Division, and the Minority/Women Business Enterprise 
Units are in the process of reviewing documents submitted by Peabody 
Construction, the General Contractor for Phase I of the McKim project, 
to determine the degree to which the contractor has fulfilled 
compliance requirements with regard to hiring Boston residents, women 
and minorities. To this end, Mr. Curley said that EDIC has advised the 
Trustees to withhold the final payment to Peabody Construction Company 
until a final recommendation of compliance with the Minority and Women 
Business Enterprise utilization has been determined. Mr. Curley said 
that Ms. Nancy Snyder, Deputy Director of EDIC, noted in a letter on 
October 26, 1994 that the investigation should be completed within the 
next two weeks. 

Mr. Doherty, McKim project manager, reviewed the history and 
current status of the McKim project with regard to compliance with the 
hiring of Boston residents, women and minorities. Mr. Doherty outlined 
the chart of liquidated damages withheld from Peabody Construction 
Company by the Trustees and reported that as of August 31, 1994 
$264,000.00 has been retained. It was also stated that in the event of 
possible sanctions by EDIC against the general contractor there is 
adequate funds retained that may be used for that particular purpose. 
Mr. Barry, principal architect for the project, provided a history and 
current status of the bidding process for Phase I noting that minority 
quotas were challenged by general contractors attempting to bid Phase I 



Minutes of Meeting 
Corporation 
November 8, 1994 



-2- 



of the project and three of the seven pre-qualified contractors 
declined, in good faith, to bid on the work based on statements that 
the quotas of 30% were not feasible. In addition, Mr. Barry said that 
the nature of the work for Phase II will be to an even greater extent 
more specialized resulting in greater difficulty for general 
contractors to attempt to satisfy MBE/WBE quotas. 



Mr. Mickiewicz discussed the role and responsib 
Library Trustees noting that the responsibility for 
with the quotas established in the general contract 
to the awarding authority, i.e. the Trustees of the 
the City of Boston. Mr. Kelly said that compliance 
responsibility of the enforcement division of EDIC 
Commission which is charged with the responsibility 
Boston Residents Jobs Policy. Mr. Mickiewicz then 
history of compliance problems Peabody Construction 
project at Boston City Hospital. 



ilities of the 
ensuring compliance 
ultimately devolves 
Public Library of 
is the 

s Boston Employment 
of carrying out the 

provided a brief 
Company faced on a 



Discussion followed on the need to keep the Trustees informed on 
aspects of the McKim project to a greater extent. To this end, the 
Trustees recommended that minutes of the McKim Committee be sent to 
them and attorneys Mickiewicz and Roche from PFD on a regular basis; 
Attorneys Mickiewicz and Roche establish a working relationship 
regarding legal aspects of the project and they are expected to keep 
the Trustees aware of legal issues; send copies of minutes and any 
future correspondence from the Boston Employment Commission to the 
Board; and inform the Trustees in a timely fashion regarding any 
problems and issues the McKim Committee anticipates occurring. 



There being no other business, the Special Meeting of the 
Corporation adjourned at 10:20 a.m. 



TkUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, November 28, 1994 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room of the Johnson Building at 10:10 a.m. 

Present at the meeting were Trustees Gaines, Snyder and Taylor; 
Library administration and staff. 

Also attending were William Barry, McKim project architect from 
Shepley, Bulfinch, Richardson, and Abbott, Inc.; Keith Fiels, 
Director, Massachusetts Board of Library Commissioners; Ruth Kowal , 
Regional Administrator, Eastern Massachusetts Regional Library 
System; Karyn Wilson, Executive Director, the Boston Public Library 
Foundation; members of the public and representatives from the 
Friend's Groups. 

President Berthe M. Gaines presiding. 



The 
minutes 
Meeting 
approve 
the Spec 
meeting 
a chance 
minutes 



first item on the order of business was the approval of 
for the Regular Meeting of October 24, 1994 and the Special 
of November 8, 1994. Mrs. Gaines called for a motion to 
the minutes of October 24, 1994 and said that the minutes for 
ial Meeting of November 8, 1994 will be voted on at the next 
because they have been revised and that Trustees have not had 
to read them. Then, on a motion duly made and seconded, the 
of Octobrer 24, 1994 were approved. 



Next, Mr. Curley provided background information on the proposed 
additions to the General Investment Account, and on his 
recommendation, on a motion duly made and seconded, it was 

"VOTED: that the sum of $59,557.51 representing the income for 
the period from July 1, 1993 to June 30, 1994 earned by 
the following funds in the General Investment Account 
be reinvested in these funds in the General Investment 
Account as required by their authorizing votes on the 
basis of $4.11 per unit which is hereby determined to 
be the present fair value per unit: 



Minutes of Meeting 
Corporation 
November 28, 1994 



-2- 



Fund Name 

Joan of Arc Fund 

Boston Public Library Staff 

Centennial Fund 
Centennial Fund 
John Deferrari Fund 
Lee M. Friedman Fund 
Lee M. Friedman Memorial Fund 
1/4 L. M. Friedman - Books for 

Rare Books Department 
Dr. Samuel Abbot Green Memorial Fund 
Arthur W. Heintzelman Memorial Fund 
G. K. Hall Associates Fund 
Library Art Fund 
Marjorie Wiggin Prescott Fund 
Ellery Sedgwick Fund 
Shakespeare - Emerson Fund 
Helen 0. Storrow Fund 
1/2 Wedgwood Club 25th 

Anniversary Fund 
Stow Wengenroth Fund 



Total 



Units e S4.ll Amount 



687 


$2,822.72 


1,017 


4,179.77 


23 


95.95 


1,824 


7,497.44 


4,590 


18,863.43 


14 


55.25 


102 


420.11 


4,500 


18,493.86 


220 


904.72 


102 


424.08 


55 


225.85 


4 


17.78 


81 


334.15 


32 


131.95 


1,146 


4,711.26 


31 


125.27 


62 


253.92 



14,491 $59,557.51 



Trustees Snyder and Taylor requested a review of the existing 
funds in the (General Investment Account with a view towards merging 
some of the smaller funds into appropriate larger funds using the 
Margorie Wiggin Prescott Fund valued $18.00 as an example. 

Next, Mr. Curley said that the Boston Public Library serves as 
the fiscal agent for the Eastern Massachusetts Regional Library 
System and he was recommending Courier Dispatch Group, Inc., the low 
eligible and responsible bidder in the public bidding for providing 
delivery services for the Eastern Massachusetts Regional Library 
System. Then, on a motion duly made and seconded, it was 



Minutes of Meeting 
Corporation 
November 28, 1994 



-3- 



"VOTED: that, there be entered into with Courier Dispatch 

Group, Inc., 99 Topeka Street, Boston, MA 02118, the 
low eligible and responsible bidder in the public 
bidding, advertised under G.L., c. 30B. a contract for 
providing a delivery system for the North & West 
Routes, of the Eastern Massachusetts Regional Library 
System beginning January 1, 1995, and continuing for a 
thirty (30) month period ending June 30, 1997, at a 
total cost for the two and a half (2 1/2) year period 
not to exceed one hundred ninety one thousand seven 
hundred eighty five dollars and eighty two cents 
($191,785.82)." 

Following the vote, Mrs. Gaines asked Mr. Curley to award the 
approved contract on behalf of the Board of Trustees. 

Next, in his report to the Trustees, Mr. Curley said that he had 
sent to the Trustees in advance of the meeting financial, narrative, 
statistical and personnel action reports. The Director referred to a 
letter from him to Dr. Lois Harrison-Jones, Superintendent of the 
Boston Public Schools, which he placed on their folders. Mr. Curley 
noted Dr. Harrison-Jones' enthusiastic endorsement of the new Boston 
Public Library/Boston Public Schools Gateway System will create a 
no-cost "gateway" for the schools into the Boston Public Library 
Computer Center, opening up the library's many catalogs and data 
bases without the incremental charges associated with other on-line 
computer services. Mr. Curley said that this access for the Boston 
Public Schools is possible through the help of the Boston Public 
Library Foundation and the Raytheon Company. Mr. Curley added that a 
joint news event announcing this development is in the planning 
stages. On another telecommunications issue, Mr. Curley discussed 
the American Library Association's efforts in support of a 
Telecommunications Act which would provide federal funding to States 
for computer linkage projects to libraries and schools throughout the 
country. The work of shelving the PZ classification materials at the 
remote storage facility in Norwood is nearly completed. A grant 
application jointly submitted by the Boston Public Library and the . 
Countway Library of Medicine at the Harvard Medical School to provide 
biomedical information on HIV/AIDS has been funded by the National 
Library of Medicine and planning is underway on implementing this 
project with the goal of beginning the training of public librarians 
in January 1995. Mr. Curley said that a meeting is scheduled 
tomorrow with officials from the City's Office of Budget and Program 
Evaluation to discuss the Library's FY1995 operating budget focusing 
on the need for a supplemental appropriation to cover the costs of 
providing additional hours of service, to* accommodate increases in 
fixed cost items, and to address maintaining the quality of service 



Minutes of Meeting 
Corporation 
November 28, 1994 



-4- 



to the public. Mr. Curley 
is proposing that public li 
new electronic information 
developed by the U.S. Posta 
the Administration's goal o 
National Information Infras 
preferential telecommunicat 
strategies to help achieve 



said that the American Library Association 
braries be designated as trial sites for 
"Citizen Kiosks" tests sites to be 
1 Service and he stated that ALA supports 
f connecting eyery public library to the 
tructure by the year 2000 and has proposed 
ion rates, federal legislation and other 
this goal . 



Mrs. Gaines at this point had to leave the meeting to take a 
telephone call from Senate President William M. Bulger who was 
calling from the State House to say he would be unable to attend the 
meeting because the Senate was in session. 

Mrs. Gaines next called on Ms. Karyn Wilson, Executive Director 
of the Boston Public Library Foundation, to report on the activities 
of the Foundation. Ms. Wilson reported that the Foundation 
transferred this month $600,000 in funds to the Trustees of the 
Library with $464,000 dedicated to the McKim project and the balance 
to a variety of projects. This brings the total transferred to the 
Trustees to $2.9 million with approximately $2 million dedicated to 
McKim and $900,000 dedicated to other important initiatives such as 
new technology, youth programming and special collections. Ms. 
Wilson said that the Foundation expects to transfer another $200,000 
in gifts prior to year-end completing the transference of existing 
funds and noted from this point on, funds will be transferred to the 
Trustees immediately upon receipt by the Foundation unless otherwise 
stipulated by the donor. Plans for the May 12, 1995 Gala are 
proceeding with $300,000 worth of tables already sold. One somewhat 
surprising fact of these sales said Ms. Wilson is that they are 
selling at the higher levels-- 5 tables have been sold at $25,000 
each and several at the $15,000 level. Also, Mr. Mike Wallace of 60 
Minutes has agreed to join the festivities as the Emcee, and 
following a suggestion by Board President Berthe Gaines, Sara 
Lawrence Lightfoot has also agreed to serve as a Blue Ribbon 
Committee Chairperson for the event. Channel 56 is running a piece 
on emerging leaders in Boston this coming Tuesday and Wednesday 
nights, and The Foundation's President, Kevin Phelan was interviewed 
for this piece. Mr. Phelan was interviewed on-camera in the 
Library's Courtyard and he talked about the revital ization of the 
Library as part of the interview. The Foundation officially 
submitted a $1 million request to The Kresge Foundation of Michigan 
this month but there are three outstanding pieces which must be 
addressed by January 15, 1995. These pieces include the formal 
authorization of both City and State funding specific to the McKim 
project as well as the granting of all necessary building variances. 



Minutes of Meeting 
Corporation 
November 28, 1994 



-5- 



Mrs. Gaines invited Mr. Keith Fiels, Director of the 
Massachusetts Board of Library Commissioners, to address the Trustees 
concerning proposed changes in the Regional Services as they relate 
to the State Long-range plan of Service. Mr. Fiels said that in 
1993, the Board of Library Commissioners, the State Agency 
responsible for the maintenance and improvement of library services 
in the Commonwealth, adopted a Strategic Plan for the Future of 
Library S ervices in Masssachusetts and he outlined the comprehensive 
program as follows: strengthen and expand library services available 
to all residents of the Commonwealth; eliminate current barriers 
which create serious inequities in access to information for many of 
the State's residents; and insure that all Massachusetts residents 
have access to new information technologies which are essential to 
economic development and education. Mr. Fiels said that the 
Commonwealth must take a strong leadership role if libraries are to 
provide people with access to developments in telecommunications, 
computer technology, and new electronic information sources and to 
allow libraries of all types to work together effectively. 
Individual communities do not possess the resources nor are they 
positioned to create the statewide network which is needed to link 
libraries, new electronic information sources, and users. Therefore, 
according to Mr. Fiels, in order to provide these expanded services 
to all residents, changes are proposed in Chapter 78 of the 
Massachusetts General Laws and these changes would provide for: 
expansion of the present Regional Public Library Systems to include 
membership from academic, school and special libraries in the 
Commonwealth in order to provide users of all types of libraries with 
expanded access to books and other library materials available within 
each region, regional reference and delivery services, and other 
cooperative services designed to strengthen local libraries; 
establishment of statewide programs to provide access to specialized 
informational resources on a statewide basis and suport library 
resource sharing activities statewide; and establishment of a 
statewide electronic information network linking all libraries in 
order to provide libraries and residents with a statewide catalog of 
books and other materials available through participating libraries, 
access to state and federal government information and access to 
general and specialized library reference services. Mr. Fiels said 
each of these three components is an essential part of a network 
which for the first time effectively links libraries of all types, 
provides residents with access to the rich resources of the 
Commonwealth's 2000 libraries, and provides all residents with 
computerized access to a broad range of electronic information 



Minutes of Meeting 
Corporation 
November 28, 1994 



-6- 



resources. The proposal is designed to build upon the existing 
strengths of the successful State-supported Regional Public Library 
Systems and automated resource sharing networks, which currently link 
275 public and academic libraries. The proposal also builds upon the 
State-supported Library of Last Recourse Program, which provides 
residents with access to the collections and reference services of 
the Boston Public Library, and complements statewide networking 
initiatives of the Secretary for Educational Affairs, the Department 
of Education, the Higher Education Coordinating Council and the 
Office for Management Information Systems. This proposal would for 
the first time provide regional and statewide linkages among the 
Commonwealth's public, academic, school, and special libraries, 
allowing each library to meeet the needs of all users more 
effectively through a yery modest investment of state funds. Through 
resource sharing and the use of new technologies, libraries of all 
types would be able to offer users vastly expanded access to library 
information and materials. For the first time, electronic access to 
library resources and services would also be available from 
residents' homes and offices. 

Mrs. Gaines asked Mr. Fiels for copies of Chapter 78 of the 
Massachusetts General Laws and a list of the proposed statutory 
changes to the law. Mr. Fiels distributed to the Trustees copies of 
the law and the proposed revisions. Mrs. Gaines asked what impact 
these proposed changes would have on the staff of the Eastern 
Massachusetts Regional Library System office and services it 
provides. Mr. Fiels responded that disruptions of routines would be 
minimized since the proposed legislation calls for slight increases 
in funding for Boston as the new Statewide Reference Center and as 
the Library of Last Recourse for the Commonwealth. Further, with the 
creation of a Boston region and three other satelite centers, the 
present staff may be retained in the Boston center. Mr, Snyder asked 
how resource material would be delivered to and from institutions and 
Mr. Fiels said that a state-wide delivery system using vans is 
currently in place and will continue to provide this service. Mr. 
Taylor inquired who will pay for the dedicated lines for the 
establishment of the statewide electronic information network linking 
all libraries and Mr. Fiels said that the State will provide the 
funding. Mrs. Gaines asked Mr. Fiels regarding sources of future 
funding for this proposal. Mr. Fiels didn't address it at this 
particular time. Mrs. Gaines said that technology cannot replace 
books and asked who will pay for materials that are borrowed by 
institutions throughout the State. Mr. Fiels said that the State 
will provide support for resource sharing and for inter-library loan 
lending. Mr. Fiels concluded his report stating that there is strong 
support for the proposed plan in the library community and State 
Representative David Cohen of Newton has expressed interest in 
sponsoring the legislation. The Trustees discussed the merits of the 
proposed plan and Mr. Taylor said that he is very enthusiastic about 
the plan and expressed implicit support for it. 



Minutes of Meeting 
Corporation 
November 28, 1994 



-7- 



Mrs. Gaines asked Ms. Ruth Kowal , Regional Administrator, Eastern 
Massachusetts Regional Library System to address the effect of the 
proposed plan on the Eastern Region. Ms. Kowal discussed her 
previous experiences in working with multitype libraries in New York 
and talked about the benefits of the proposed plan, the effect on the 
staff of the Eastern Region, the development of coordinated support 
services for non-public libraries, corporations, and universities and 
the opportunities for participation in state-wide book buying 
programs free of charge. Further, Ms. Kowal said that the plan calls 
for providing for the evolution of the present Regional Public 
Library System into regional multitype systems which will provide and 
support cooperative services for libraries of all types within a 
n^?i°"*. .5^^' ^^^^^ ^^^" addressed a proposal from the Bellingham 
Public Library requesting to change its regional affiliation from the 
Eastern to the Central Massachusetts Regional Library System Ms 
Kowal said that being a member of the Central Region would enable the 
Bellingham Public Library to participate more effectively in 
automation, interlibrary loan and document delivery arrangements 
Then, on a motion duly made and seconded, it was 

"VOTED: to authorize the transfer of the Bellingham Public 

Library from the Eastern to the Central Massachusetts 
Regional Library System." 

Mrs. Gaines called on Mr. John J. Doherty, McKim project manager, 
to provide an update on the McKim restoration project. Mr Doherty 
said that on November 17, 1994 the general contractor was given a 
final scope completion list of items to be completed for Phase I A 
and B by the end of the year. Phase II drawings are nearly complete 
and bid documents are being prepard for public bidding. Meetings 
with Research Library staff are being held in preparation for the 
relocation of departments and materials for Phase II. Mr Doherty 
then distributed a Summary MBE/WBE Feasibility Analysis of 
Construction Documents Estimates for Phase II. Mrs. Gaines asked the 
nature of the term proprietary as it relates to the Fire Alarm System 
and Mr. Barry said that given the project is being done in phases the 
contractors bidding on proprietary items must submit bids on 
identical systems purchased for Phase I. 

Mrs. Gaines asked Ms. Lesley C. Loke, Assistant Director for 
Community Library Services, to address Branch Library Staffing. Ms 
Loke distributed to the Trustees copies of a report on Branch Library 
Staffing Indicators for FY1986-1995. Ms. Loke reviewed and compared 
over the ten year period staffing patterns, weekly service hours, 
Saturday hours and meal hours lost. During this fiscal year six' 
branches do not have Children's librarians. Mrs. Gaines said that 
Children's librarians are often promoted to Branch Librarians 
resulting in loosing librarians who work with youth and suggested 



Minutes of Meeting 
Corporation 
November 28, 1994 



-8- 



studying career path planning to address this situation. On a 
related issue, Mrs. Gaines said that the Library submits budget 
requests for Children's Librarians for every Branch Library yearly 
but, due to financial constraints, they often have to choose between 
hiring youth or custodial services personnel. 



Mr. Snyd 
symposium on 
Associates o 
is available 
Mr. Snyder s 
current pres 
Campbell, th 
Globe , were 



er reported that an audiotape and transcript of a 

"Library Design for the Next Century" presented by the 
f the Boston Public Library on Saturday, October 29, 1994 
through the efforts of Associate Director Liam Kelly, 
aid that Arthur Curley, Director and Librarian and 
ident of the American Library Association, and Robert 
e highly respected architectural critic of the Boston 
particularly articulate. 



There being no further business, the meeting of the Corporation 
adjourned at 11:43 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, December 19, 1994 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room of the Johnson Building at 10:06 a.m. 

Present at the meeting were Trustees Gaines, Snyder, Taylor and 
Whouley. Also attending were members of the Library administration, 
staff, public and representatives from the Friend's Groups. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the approval of minutes 
for the Special Meeeting of November 8, 1994 and the Regular Meetings 
of November 28, 1994. On a motion duly made and seconded, the minutes 
of the Special Meeting of November 8, 1994 and the Regular Meetings of 
November 28, 1994 were approved. 

Mrs. Gaines called on Mr. Curley to provide background information 
on the proposed award of contract for supplying and delivering offset 
paper, and on his recommendation, on a motion duly made and seconded, 
it was 



"VOTED: 



York 



that, there be entered into with Century Paper, 28 
Avenue, Randolph, Massachusetts 02368, the lowest 
eligible, responsive, and responsible bidder in the 
public bidding, as re-advertised under G. L. c. 30B, a 
contract for supplying and delivering offset paper, as 
specified, at a total cost not to exceed twelve thousand 
five hundred thirteen dollars and ninety-eight cents 
($12,513.98)." 

Next, in his report to the Trustees Mr. Curley said that he had 
sent to the Trustees, in advance of the meeting, financial statements, 
narrative and statistical reports, and personnel action documents. The 
Director said that negotiations with Mr. Keith Fiels, Director of the 
Massachusetts Board of Library Commissioners, were quite successful 
regarding modifications to the proposed Act Implementing the Strategic 
Plan to Enhance Library Technology and Resource Sharing in the 
Commonwealth of Massachusetts. Mr. Curley said the proposed 
modifications are designed to insure continuity in supplemental 
services provided by the Boston Public Library to libraries throughout 
the Commonwealth, and to help offset regional funds currently 
supporting reference collections which would be reallocated to the 
proposed restructured regional system into four geographical units. In 
response to a question from Mrs. Gaines, Mr. Curley said that funding 
for the Library of Last Recourse Program and the proposed Statewide 



Minutes of Meeting 
Corporation 
December 19, 1994 



-2- 



Reference Center to be established at the Boston Public Library serving 
all Massachusetts public libraries will be provided by the State on a 
formula-based grant program. Mr. Curley said that meetings have been 
held with officials from the City's Office of Budget and Program 
Evaluation to discuss the Library's FY1995 operating budget focusing on 
a request for a supplemental appropriation to cover the costs of 
providing additional hours of service, to accommodate increases in 
fixed cost items, and to address maintaining the quality of service to 
the public. Mr. Curley said that a decision to fund the request is 
expected in January 1995. The Director reviewed a draft copy of a 
customer satisfaction survey which will be distributed to the public 
throughout the Library system as an attempt to determine why and how 
the public uses the Library and to provide for future planning of 
services to the public. Mrs. Gaines suggested as the last question of 
the survey to ask the public what services they like best about the 
library and what they would like changed to better address their needs. 

Next, the Director reported that the Library has been the 
beneficiary of a major financial gift and priceless collection on the 
recent death of John D. Merriam; the financial portion of the bequest, 
estimated at $2,500,000, with additional funds in the future, making it 
one of the largest gifts the Library has ever received. Mr. Curley 
said that Mr. Merriam has been a great friend of the Library, the Print 
Department in particular, and worked very closely with Sinclair 
Hitchings, Keeper of Prints, for many years and entrusted his personal 
collection of children's books and original illustrations to Mr. 
Hitchings' care. The Director paid tribute to Mr. Hitchings for an 
outstanding job in securing this gift. Mr. Snyder recommended and 
urged the Library to involve legal counsel from the beginning to handle 
this outstanding bequest. 

Mr. Snyder said Mr. Philip J. McNiff, former Director and Librarian 
of the Boston Public Library for 18 years, died on November 9, 1994. 
Mr. Snyder expressed his condolences to Mr. McNiff's wife Yen-Tsai Feng 
and family and asked that the following resolution be recorded into the 
minutes of the meeting. 



Minutes of Meeting 
Corporation 
December 19, 1994 



-3- 



WHEREAS 



WHEREAS 



WHEREAS: 



WHEREAS: 



WHEREAS: 



THEREFORE: 



TRIBUTE TO PHILIP J. MCNIFF 

He led the Boston Public Library to the pinnacle of the 
area's-and the nation's-public and research libraries in 
his eighteen years as Director and Librarian, "the doyen 
of Boston's librarians"; and 

He brought to reality the Trustees' dictum of 1852 that 
the Boston Public Library be a people's university, by 
establishing the first "Learning Library" in the country; 
and 

He recognized the dynamic diversity of Boston's citizens 
by sponsoring ethnic programs and events and multilingual 
materials collections; and * 

He assembled by gift and by purchase one of the unique 
global resources for contemporary research and for 
scholars of the next millennium; and 

His influence reached beyond Boston to centers of 
learning throughout the world; NOW 

We, the Trustees of the Boston Public Library, pay 
tribute to Philip J. McNiff as a truly distinguished 
librarian and scholar, a gentleman of far-reaching 
influence and vision. 



Mr. Taylor asked that the resolution be printed in calligraphy 
form and be presented to the McNiff family. Mr. Curley paid tribute to 
Mr. McNiff and said that donations to the library in his memory and 
statements of praise have been coming in from around the country. 

Mrs. Gaines called on Mr. John J. Doherty, McKim project manager, 
to provide an update on the McKim restoration project. Mr. Doherty 
reported that on November 16, 1994 Peabody Construction Company, the 
general contractor for Phase I of the project, was sent two lists for 
them to complete by December 31, 1994. The first is a substantial 



Minutes of Meeting 
Corporation 
December 19, 1994 



-4- 



completion list of all items needed to be completed by them in order 
for the Library to occupy the space for Phase II preparations. The 
second is a punch list of items not done satisfactorily accompanied 
with an assessed monetary value of those items to be deducted from the 
contract if not successfully completed by December 31, 1994 Mr 
Doherty said Mr. Victor Hagen of Public Facilities Department and Mr. 
Edward Fish, Sr. of Peabody Construction Company have been invaluable 
in assisting with the completion of Phase I activities. In response to 
a question from Mrs. Gaines, Mr. Doherty said that the Library has not 
yet heard from the Economic Development and Industrial Corporation of 
Boston (EDIC) regarding whether the General Contractor for Phase I of 
the McKim project fulfilled compliance requirements with regard to 
hiring Boston residents, women and minorities. 

In other business, Mrs. Gaines said that the Trustees in June 1994 
received a request from Ms. Uma Murthy, a Science Reference Librarian 
at the Boston Public Library, to support her in petitioning the 
Immigration and Naturalization Services to obtain authorization to work 
in the United States and guarantee her job status at the Library. Mrs 
Gaines said that after further review of Ms. Murthy's request and in 
consultation with legal counsel, she was requesting the Board to 
revisit the case and support Ms. Murthy's H-l-B visa application to the 
Immigration and Naturalization Service. Mrs Gaines said that this 
request will have no adverse impact on the Library as an employer. 
Mrs. Gaines also referred to sections from the Immigration Procedures 
Handbook, 1994 Edition relative to Ms. Murthy's request. Following 
discussion among the Trustees, on a motion duly made and seconded, the 
Trustees voted to support Ms. Murthy's H-l-B visa application. Mrs. 
Gaines wished everyone a Happy Holiday. 

There being no further business, the meeting of the Corporation 
adjourned at 10:26 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting* 
Corporation 



In Board of Trustees 
Monday, March 27, 1995 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room of the Johnson Building at 9:56 a.m. 

Present at the meeting were Trustees Bulger, Gaines, Snyder, 
Taylor and Whouley. Also attending were members of the Boston Public 
Library Foundation, Library administration, staff, public and 
representatives from the Friend's Groups. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the approval of 
minutes for the Regular Meeting of December 19, 1994. On a motion 
duly made and seconded, the minutes of the Regular Meeting of 
December 19, 1995 were approved. 

Mrs Gaines called on Mr. Curley to provide background information 
on the proposed award of contract for leasing and garaging station 
wagons for the Eastern Massachusetts Regional Library System, and on 
his recommendation, on a motion duly made and seconded, it was 

"VOTED: that, there be entered into with Merchants Rent-A-Car, 
Inc., 1278 Hooksett Road, Hooksett, New Hampshire 
03106, the sole eligible, responsive, and responsible 
bidder in the public bidding, advertised under G.L., C. 
30B, a contract for leasing and garaging of two (2) 
station wagons for the Eastern Massachusetts Regional 
Library Systems (EMRLS) for a multi-year (two-year) 
Period Beginning July 1, 1995, through June 30, 1996, 
and on July 1, 1996, at a total cost for the two year 
period not to exceed thirty-two thousand nine hundred 
twenty-eight dollars and no cents ($32,928.00); and the 
total cost for the first fiscal year (Fiscal Year 1996) 
not to exceed sixteen thousand four hundred sixty-four 
dollars and no cents ($16,464.00). The monthly lease 
rate for two station wagons is $511.00 per vehicle; the 
monthly lease garaging rate for two vehicles is $175.00 
per vehicle." 



Next, in his report to the Trustees, Mr. Curley said that he had 
sent to the Trustees, in advance of the meeting, financial 
statements, narrative and statistical reports, and personnel action 
documents. The Director said that he was yery pleased to report that 
the City's Office of Budget and Program Evaluation has agreed to 



Minutes of Meeting 
Corporation 
March 27, 1995 



-2- 



rw?5Sr ^ supplemental appropriation of $300,000.00 for the Library's 
FY1995 operating budget to cover the costs of providing additional 
hours of service, to accommodate increases in fixed cost items, and 
to maintain the quality of service to the public. Mr. Curley said 
that Mr. Mike Galvin, Chief of Basic Services, was totally supportive 
of this request along with a number of Boston City Councillors. 

Next, Mr. Curley said that he would like to suggest for the 
Trustees' consideration implementing a public amnesty period for 
overdue fines on library materials. Since the centennial year of the 
McKim Building presents a special occasion with which such a program 
could be linked, Mr. Curley said the timing also would be responsive 
to suggestions from the BPL Foundation and the Boston Public Schools 
that an amnesty program could encourage library use by children who 
have been kept away from the Library because of overdue fines which 
they have accumulated. Following discussion among the Trustees, it 
was voted to implement a public amnesty period for overdue fines on 
library materials not to exceed one month. Mr. Curley reported that 
the Charlestown Branch Library was damaged by a one-alarm fire on 
Tuesday afternoon, March 21, as a result of a man claiming to be from 
the city's Public Facilities Department but who later turned out to' 
be a licensed electrician employed by a subcontractor. The 
subcontractors were in the branch library securing dimensions and 
information to develop plans to make the second floor handicapped 
accessible. The electrician apparently turned on a switch that was 
taped leading to an unused stove in the back of the lecture hall 
igniting papers stored on top of the stove. Mr. Curley said that 
while no one was hurt, damage to the branch was estimated at 
$50,000.00. Mr. Curley commended Mr. Joseph Sarro and his staff for 
a terrific job cleaning up the branch allowing it to be re-opened on 
Friday. Mr. Curley said that the city is planning legal action 
against the subcontractor and a survey of all library facilities will 
be undertaken to determine the existence of any faulty or obsolete 
equipment. 



Referring to The Boston Globe columnist John 
the Literary Lights Dinner 1995 held Sunday, Marc 
"premier social event of the year," Mr. curley sa 
turnout of people and authors including former Li 
Kearns Goodwin as the key note speaker. Mr. Curl 
Arthur F.F. Snyder who was Chairman of the Associ 
Literary Lights event was launched five years ago 
benefit to raise funds for the restoration of the 
Gallery in the Boston Public Library. Mr. Curley 



Robinson's review of 
h 19, 1995 as the 
id it was a terrific 
brary Trustee Doris 
ey commended Trustee 
ates when the first 

as an annual 

Sargent Murals and 

reviewed the 



Minutes of Meeting 
Corporation 
March 27, 1995 



-3- 



results of a draft copy of a Boston Public Library user survey 
conducted the last week of January in which nearly 4,000 
questionnaires were returned, representing the public's opinions of 
services at the Copley Square Library, the Kirstein Business Branch 
and the 25 Branch Libraries. Mr. Curley said that he was very happy 
to say that the Library received wery good ratings noting that 89% of 
users responded that they are satisfied with services and only 1% 
stating they are not satisfied. 

Mr. Curley, who is currently serving as President of the American 
Library Association, said that Pulitzer Prize-winning author and 
noted Historian David McCullough was the keynote speaker at his 
President's Program on Sunday, February 5 at the ALA's Midwinter 
meeting in Philadelphia. Mr. McCullough told the audience he is 
currently working with producer Bob Wilson to develop a book show for 
PBS that would be filmed in libraries. Ms. Ruth Kowal , Regional 
Administrator for the Eastern Massachusetts Regional Library Program, 
passed around a proclamation signed by Govenor William F. Weld 
declaring the month of June 1995 Massachusetts public library family 
reading month. Ms. Kowal said that this is in connection with the 
launching in June of the 1995 Massachusetts Reading is Natural Summer 
Reading Program in which more than 350 Massachusetts public libraries 
plan to participate statewide. Mrs. Gaines read the following quote 
from a column by Anthony Flint in The Boston Sunday Globe dated March 
19, 1995: "Libraries have always been for those who cannot build 
their own collections or have access to university libraries," 
Library Director Arthur Curley said adding "that in the information 
age, that's all the more important." Calling for public libraries to 
offer the capability of tapping into the Internet, Mr. Curley said 
"what you'll have if we don't is a division of society into 
information haves and have-nots." Mrs. Gaines said that one of the 
reasons she is a Trustee is to work towards ensuring public libraries 
remain accessible and free to all. 



Mr. Curley addressed a letter signed by Althea Buckley sent to 
him and the Trustees but with no return address listed. Ms. Buckley 
expressed concern regarding the state of the Circulating Library 
bookshelves saying they are a compounded mess and disorganized 
chaos. Mr. Curley discussed the magnitude and complexity of the 
circulation and shelving department which handles over 20,000 books 
returned every day. Ms. Loke, Assistant Director for Community 
Library Services, said that since FY1989 the department has faced a 
20% reduction of the number of positions while usage has increased 
23%. Mr. Curley said that the Library overall has lost 85 positions 
since FY1989 representing more than 20% of the total staff. Mr. 
Whouley requested background statistics on collection and circulation 
use. Mr. Whouley also asked for statistics on what percent of the 
total collection circulates at any given time. 



Minutes of Meeting 
Corporation 
March 27, 1995 



^ Mr Curley provided background information on the need to combine 
miscenaneous funds held in the general trust including receipt of a 
gift from Mr. Robert Artick for the purpose of establishing The 
Childrens Room Fund. Then, on a motion duly made and seconded, it 
was 



VOTED: to combine miscellaneous funds in the amount of 

$5,000.00 held in general trust including $1,000.00 
received from Mr. Robert Artick for the purpose of 
establishing The Childrens Room Fund the income only to 
be used for the ongoing special needs of the Central 
Library Childrens Room, and, be it further 

"VOTED: that the sum of $5,000.00 which was this day funded as 
The Childrens Room Fund be invested through the General 
Investment Account and that for the purpose of enabling 
such investment 1,199 units be of the same hereby are 
added to said General Investment Acount." 

Mrs. Gaines next called on Ms. Karyn Wilson, Executive Director 
of the Boston Public Library Foundation, to report on the activities 
of the Foundation. Ms. Wilson introduced Mr. Blake Jordan, a member 
of the administrative staff of the Foundation, who she said did an 
exemplary job during her maternity leave and who has taken on 
increasingly more responsibilities. Ms. Wilson said that she was 
extremely pleased to report that The Kresge Foundation of Michigan 
has awarded the Foundation's application of a $1,000,000.00 challenge 
grant to the Boston Public Library. Ms. Wilson thanked a host of 
individuals for their efforts in securing this grant including 
Library Trustees, Mr. John Larkin Thompson, Mr. Curley and Library 
staff and Ms. Alice Hennessey of the Menino Project. Ms. Wilson said 
that receiving this grant from such a prestigious Foundation will now 
open up other opportunities for the Library to secure funding from 
other Foundations. Mr. Curley praised Ms. Wilson calling the award a 
great triumph for her and the Foundation. Ms. Wilson said the 
Foundation now needs to raise $3.5 million by the end of the year to 
meet the challenge. Ms. Wilson reported that the Foundation has 
r^^fu^ t J?^^^ °^ ^^^-^ million to date with $8.5 million dedicated 
to the McKim project and $4 million for a variety of other projects. 

Ms. Wilson reported that 65 out of 70 tables have been sold for 
the Foundation's May 12th gala in honor of the hundreth anniversary 
of the Mckim building representing over $750,000.00 raised with the 
hope of reaching $1 million. Ms. Wilson said eight of Boston's 
cultural institutions will be represented, including the Museum of 
Fine Arts, the Boston Ballet and the Museum of Afro-American History 



Minutes of Meeting 
Corporation 
March 27, 1995 



5- 



Mr. Mike Wall 
gala. Ms. Wi 
President Wil 
and the need 
firm of Arnol 
market ing/adv 
of reading on 
produce a ful 
on television 
space is avai 



ace of 60 Minutes will be a special guest host of the 
Ison said that in response to remarks by Senate 
liam M. Bulger regarding advertisers impact on society 
to positively improve and influence it, the advertising 
d Fortuna Lawner & Cabot have agreed to develop a 
ertising campaign for the Library around the importance 
a pro bono basis. They are now refining their work to 
1 campaign by the May 12th Gala which might be featured 
, radio and in other media outlets as public service 
lable. 



Mr. Curley then provided a brief report on the status of the 
McKim restoration project noting that there still remains a number of 
check list items outstanding preventing completion of Phase I; the 
city's law department is working on removing the general contractor 
off site; architects bid documents for Phase II are nearly ready for 
third party review; and plans to go out to bid for Phase II are 
expected in two months. 

Mrs. Gaines addressed the issue of liability insurance on Library 
owned buildings. Mrs. Gaines said that there is a need to clarify 
the Trustees responsibility in regards to liability insurance, 
including property, personal, fire and accident. Discussion followed 
that while the Trustees have clear titles to some of the facilities 
they own there are questions about ownership with other facilities 
impacting on whether Trustees are covered by the city of Boston's 
insurance coverage given that the Trustees also serve as a 
charitable, not-for-profit statutory corporation governed by 
additional legal constraints. Following discussion among the 
Trustees, on a motion duly made and seconded, it was 

"VOTED: to instruct the Library administration to seek a 

written opinion from the city's Corporation Counsel as 
to whether Trustees are covered by the city of Boston, 
on buildings owned by the Trustees and on liability 
due to personal, accident or fire on same property; 
look into getting a binder for immediate coverage; and 
send to the Board copies of all existing liability 
insurance policies." 



Minutes of Meeting 
Corporation 
March 27, 1995 



6- 



In other business, Mr. Snyder said that after viewing a 60 
Minutes program on the risks of investing in derivatives, he called 
the Trustees' investment counsellors at the Boston Company who said 
that the Trustees' portfolio does not include investments in 
derivatives. Mrs. Gaines asked Ms. Gloria Tibbs, Supervisor of 
Branch Libraries, to say a few words on her plans to move to Texas. 
Ms. Tibbs thanked Mrs. Gaines and the Trustees for their support, Ms. 
Loke for being an excellent supervisor, and the Branch Librarians for 
the great work they do. Ms. Tibbs said that she was moving to Texas 
to be closer to her mother who is ill. Mrs. Gaines thanked the 
Boards of AFSCME Council 93 and Local 1526 for the lovely letters of 
support they wrote to Mayor Menino on her behalf to be allowed to 
continue serving on the Board of Trustees after it is expanded to 
nine members. Mrs. Gaines extended the Board's sympathy on the loss 
of Mr. Curley's father. Children's Librarian Edith Bravo, Library 
Assistant Clare Sullivan, Anne Kelly's mother, Timothea McDonald's 
mother, Betsy Schulz's mother and Maureen Marx' father. Mrs. Gaines 
said that Ms. Kriza Jennings, a Program Officer with the Association 
of Research Libraries Management Services Office, will be conducting 
in May at the Library workshops on diversity in the workplace and 
minority recruitment for Library staff. There being nq further 
Business, the meeting of the Corporation adjourned at 11:02 a.m. 



Clerk 



Please read, initial below 
and return to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, April 24, 1995 



DRAFT 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room of the Johnson Building at 10:25 a.m. 

Present at the meeting were Trustees Bulger, Gaines, Snyder and 
Whouley. Also attending were members of the Boston Public Library 
Foundation, Library administration, staff, public and representatives 
from the Friend's Groups. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the approval of 
minutes for the Regular Meeting of March 27, 1995. On a motion duly 
made and seconded, the minutes of the Regular Meeting of March 27, 
1995 were approved. 

Next, in his report to the Trustees, Mr. Curley said that he had 
sent to the Trustees, in advance of the meeting, financial 
statements, narrative and statistical reports, and personnel action 
documents. The Director then reviewed the Library's portion of the 
Mayor's proposed 5 year Capital Plan. The proposed capital plan that 
the Mayor has submitted to the Boston City Council for approval 
includes funding for programming and siting study, design and 
construction of a new neighborhood branch library in Allston; 
renovate bathrooms, improve access to persons with disabilities and 
replace flooring in the Johnson Building; design and construction of 
Phase II renovations to the McKim Building; and funding to construct 
an addition onto the current Hyde Park Branch Library. Discussion 
followed among the Trustees on the need to address security issues to 
break up the concentrations of individuals and groups of people using 
the bathrooms in the Johnson Building as a gathering place. Mr. 
Curley said that security guards have been posted at the entrances 
and the proposed renovations call for redesigning the restrooms into 
smaller units. The Director said that for the first time in nearly 
six years the Library has not had to fight down to the wire for the 
city's portion of the Library's operating budget to meet minimum 
state requirements crediting Mayor Menino, Michael Galvin, Neil 
Gordon and Alice Hennessey for their outstanding support. Mr. Curley 
said that the Library will receive an increase of $1.5 million for 
FY1996 for a total City appropriation of $20.9 million enabling the 
Library to cover the costs of providing the recent additional hours 
of service, to accommodate increases in fixed costs items, and to 
maintain the quality of service to the public. While the Legislature 
is in the process of setting next year's state budget, discussion 



Minutes of Meeting 
Corporation 
April 24, 1995 



-2- 



f oil owed on the tremendous impact the state has had on the funding of 
the Library of Last Recourse program which has increased in ten years 
from $140,000 to $5.3 million. Mr. Curley praised Senate President 
William M. Bulger for his outstanding support throughout the years 
and said that the Library of Last Recourse program has meant the 
difference in enabling the Boston Public Library to build excellent 
collections and provide quality reference services. 

Mrs. Gaines next called on Ms. Karyn Wilson, Executive Director 
of the Boston Public Library Foundation, to report on the activities 
of the Foundation. Ms. Wilson said that she was extremely pleased to 
report that the Foundation's May 12th Gala in honor of the hundredth 
anniversary of the McKim building has been sold out representing 
nearly $1 million raised. Ms. Wilson said the plans include tenting 
over Copley Square to accommodate the 730 people expected to attend 
and asked the Trustees for permission to use the Tea Room for an 
exhibition/reception to be held the evening of the Gala which the 
Trustees granted. Ms. Wilson passed around copies of the finalist 
winners of the billboard design contests by school children and noted 
that the marketing/advertising campaign developed by Arnold Fortuna 
Lawner & Cabot for the Library on a pro bono basis around the 
importance of reading is expected to be featured in the media outlets 
the second week of May. In addition, Ms. Wilson said that The Boston 
Globe Magazine in the May 7th issue will include a spread on the 
hundredth anniversary of the McKim building. Ms. Wilson said that 
Ms. Jane Manthorne is doing a superb job coordinating the annual 
award-winning writers in a High School competition program. Ms. 
Wilson said that she was sad to report the recent death of 
Christopher Dyson of West Roxbury at 19 due to an automobile accident 
and said that his obituary included that he was a recipient of an 
award from the Boston Public Library for composing and publishing a 
poem titled "Friendship" in last year's competition. Ms. Wilson 
distributed a summary of the Foundation grants raised and distributed 
to the Library as of April 20, 1995 totalling $3,516,349.21. Senate 
President William M. Bulger praised Ms. Wilson and the members of the 
Foundation for an outstanding job they are doing on behalf of the 
Library. 

Mr. Curley then provided background information on the award of 
contract for amending the existing contract with the architectural 
firm of Shepley, Bui finch, Richardson and Abbott, Inc. to provide for 
continuation of construction administration during Phase I of the 
McKim building restoration project. On a motion duly made and 
seconded, and on his recommendation, it was 



Minutes of Meeting 
Corporation 
April 24, 1995 



-3- 



"VOTED: that the Trustees enter into an agreement, further 
amending the existing contract with the firm of 
Shepley, Bulfinch, Richardson and Abbott, Inc. to 
provide for continuation of construction administration 
during Phase I of the McKim Building Restoration 
Project. The professional fee for said architectural 
and engineering services shall be in an amount not to 
exceed $164,545.00, and for certain supplementary 
services shall be in an amount not to exceed 
$210,080.00 payable at rates stated in the contract, as 
amended, with the aggregate cost of this sixth 
amendment not to exceed $374,625.00. In no event shall 
the maximum liability of the Trustees under the terms 
of this contract exceed in aggregate, nor shall the 
Trustees pay the architect under this contract, more 
than $5,235,676.00." 

In other business, Mrs. Gaines reported the recent death of Kevin 
T. FitzPatrick's mother and expressed the Board's smypathy. Mrs. 
Gaines said that the Connolly Branch Library on Saturday held a 
memorial service for Ms. Edith Bravo who was a Children's Librarian 
at that Branch and the only Spanish-speaking Children's Librarian in 
the system. Then, on a motion duly made and seconded, it was voted 
to go into Executive Session to discuss legal aspects of construction 
contracts related to the McKim building restoration project. 

There being no further business the meeting of the Corporation 
ad jounced at 11:03 a.m. 



Clerk 



Please read, initial below 
and return to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, June 5, 1995 



The Annual Meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room of the Johnson Building 
at 10:15 a.m. 

Present at the meeting were Trustees William M. Bulger, V. Paul 
Deare, Donna M. DePrisco, Berthe M. Gaines, David McCullough, 
Pamela Seigle, Arthur F. F. Snyder, William 0. Taylor, and Kim-Lan 
Tran. 

Also present at the meeting were members of the Library 
administration; William Barry, McKim Restoration project architect 
from Shepley, Bui finch, Richardson, and Abbott, Inc.; Diddy 
Cull inane, Vice Chairman, Karyn Wilson, Director, and Blake Jordan, 
Director of Development of the Boston Public Library Foundation; 
Kenneth J. Mickiewicz, Attorney with Sherin and Lodgen; Alice 
Hennessey, Special Assistant to Mayor Menino; staff, public and 
representatives from the Friends' Groups. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the election of a 
President. Mr. Taylor nominated the Vice President of the Board 
Mr. Snyder for President. Mr. Bulger nominated Mrs. Gaines for 
President. No other nominations were made. Mr. McCullough then 
addressed the difficulty for a new Trustee to decide what to do not 
knowing either candidate and not having served on the Board before 
yet presuming both to be excellent candidates for the Office. Mr. 
McCullough questioned also how to fairly evaluate such a decision 
and felt that they were being put on the spot. Mr. Bulger said 
that it is precisely this type of decision that historians write 
about and urged the Board to vote for a President saying one can 
only go by instinct and knowledge of a working precedent. Mr. 
Snyder said that the working precedent for the last 70 years, with 
the exception of six years in the 1980's has been a policy of 
rotating the Presidency after two years and Mrs. Gaines said that 
in an earlier history of the Board the Presidency was held by the 
same person for longer periods of time and noted one case where an 
individual held the Presidency for twenty years. Mrs. Gaines 
further stated that she was the only Trustee to receive letters of 
support written to Mayor Menino on her behalf for re-appointment to 
the recently expanded Board from the Executive Director and 
President of the American Federation of State, County & Municipal 
Employees Union, AFL-CIO, Council 93 and Local #1526 and received a 
warm letter from the President of the Library's Professional Staff 



-2- 



Association. At this time, Mr. Taylor withdrew his nomination of 
Mr. Snyder for President and called for continuity in the offices 
of President and Vice President and Mr. Bulger seconded Mr. 
Taylor's motion. Then, on a motion duly made and seconded, with no 
other nomination, Berthe M. Gaines was nominated for President by 
Mr. Bulger and Ms. Seigle seconded it. Subsequent to a viva voce 
vote, Mrs. Gaines was declared elected President. Next, on a 
motion duly made and seconded, Mr. Taylor nominated Mr. Snyder for 
Vice President and Mr. Bulger seconded it and with no other 
nomination and subsequent to a viva voce vote, Mr. Snyder was 
declared elected Vice President. Mr. Snyder said that he will 
continue to support Mrs. Gaines as President and Mrs. Gaines said 
that she will likewise continue to support Mr. Snyder as Vice 
President. 



The next item on the order of business was the election of a 
Clerk. Mr. Taylor said that the governance structure in most 
corporations, organizations, and clubs the Officers of the Board 
are members of the governing Board and the duties and 
responsibilities of those offices are carried out by a member of 
the management staff. Therefore, Mr. Taylor proposed electing a 
member of the Board of Trustees as a Clerk and a member of 
management as Assistant Clerk and recommended Jamie McGlone as 
Assistant Clerk. Mrs. Gaines said that the Clerk has traditionally 
always been a member of the management staff and said for practical 
application reasons she would prefer to continue to work with Mr. 
McGlone as Clerk noting his efficiency and that she has developed a 
wonderful working partnership with him throughout her eleven years 
on the Board and particularly the past two years as President. Mr. 
Mickiewicz, legal advisor to the Trustees, said that in the 
governance structure of most 'corporations the slate of officers are 
elected from the members of the Board in order to share and fully 
participate in the governance of the institution and in the case of 
Clerk the duties are delegated by the Clerk to an Assistant Clerk 
who is usually from the management staff. Mr. Snyder said that Mr. 
Taylor's position is well taken to have the Clerk be a member of 
the Board of Trustees. Mrs. Gaines said that she would prefer not 
to involve an additional level in the governance of the Library at 
this time. Mr. McCullough said that since five Trustees have 
recently been appointed to the Board and this being their first 
meeting his feeling is that they need to familiarize themselves 
more with the workings of the institution and it might make more 
sense to continue with the current structure and evaluate the 
governance during the course of the year and revisit changes at 
next year's annual meeting. Then, on a motion duly made and 
seconded, the name of Jamie A. McGlone was placed in nomination for 
Clerk by Mr. Deare and Mr. Bulger seconded the nomination, with no 
other nomination. Subsequent to a viva voce vote, Mr. McGlone was 
declared elected Clerk. 



-3- 



On a related topic, Mr. Snyder said that Mr. Mickiewicz 
mistakenly referred to Mrs. Gaines as Madame Chairman pointing out 
the correct title she holds is President of the Board. Mr. 
Mickiewicz acknowledged the correction. 

The next item on the order of business was an enabling vote for 
the signing of payrolls. Mr. Curley provided background 
information on the vote authorizing members of management to sign 
the payrolls of the Library in representation of the Trustees 
during the fiscal year of 1996. Mr. Deare asked why there are so 
many staff members authorized to sign payrolls and Mr. Curley 
responded that the city's budget office requires a very narrow time 
frame for them to be signed and that others are designated for back 
up purposes. Then, on a motion duly made and seconded, it was 

"VOTED: that subject to the approval of the Mayor in 

accordance with the provisions of section 22 of 
Chapter 3 of the Revised Ordinances of 1961, Arthur 
Curley, Director, or upon his delegation, Liam M. 
Kelly, Associate Director, or John J. Doherty, 
Assistant Director, or Kevin T. FitzPatrick, 
Assistant to the Director, be, and hereby are 
authorized to sign the payrolls of the Library in 
representation of the Trustees during the fiscal year 
of 1996." 

Mrs. Gaines next proposed considering voting on the next four 
items on the order of business as a block related to enabling votes 
for the signing of contracts, for the acceptance of gifts and for 
the distribution of income. Mr. Deare asked for clarification of 
the dual roles the Trustees serwe and Mr. Curley responded that the 
Trustees are a non-profit Corporation established under an Act of 
Legislation (St. 1878 c. 114) and are a 501(c)(3) and second, they 
serve as an Administrative Agency for the City of Boston 
responsible for the general administration of the Library and the 
representation of its interests and needs. Then, on a motion duly 
made and seconded, several votes for the signing of contracts, for 
the acceptance of gifts and for he distribution of income were 
voted on as a block, as follows: 

"VOTED: that, until the next Annual Meeting, the President, 

or Vice President, or in the inability of either, any 
member of the Corporation, and by delegation the 
Director, the Associate Director or the Clerk of the 
Corporation be, and hereby is, authorized to sign any 
and all contracts voted to be made by the Board in 
the name and on behalf of the Corporation and any and 
all communications in connection with the award of 
contracts so voted or recommended to be so voted and 
to authorize payments under contracts so voted." 



-4- 



"VOTED: that, until the next annual meeting, by delegation of 
the Trustees of the Public Library of the City of 
Boston, the Director, the Associate Director, or the 
Clerk of the Corporation be, and hereby is, 
authorized to accept on behalf of the Trustees gifts, 
payments made in recognition for the Trustees gifts, 
payments made in recognition for special services 
rendered and payments received for the publications 
and prints executed under Library sponsorship and, in 
connection with the acceptance of same, to endorse on 
behalf of the Trustees checks so received, said 
amounts to be reported to the Board at the next 
annual meeting." 



"VOTED: 



"VOTED: 



and 
further, 

"VOTED: 



that, until the next annual meeting, by delegation of 
the Trustees of the Public Library of the City of 
Boston, the Director, the Associate Director, or the 
Clerk of the Corporation be, and hereby is, 
authorized to accept on behalf of the Trustees gifts 
to be added to funds already established in the 
General Investment Account, the acceptance of said 
amounts to be reported to the Board at their next 
meeting." 

that Arthur Curley, Director and Librarian of the 
Public Library of the City of Boston, be, and herby 
is, authorized to cause to be paid to the Rector of 
Trinity Church for the period from July 1, 1994 to 
June 30, 1995 income on the Children's Fund now held 
in the custody of the Collector- Treasurer of the 
City of Boston pursuant to the provisions of the 11th 
Clause of the Will of Josiah H. Benton, as required 
by the 19th Clause of said Will; 



that Arthur Curley, Director and Librarian of the 
Public Library of the City of Boston, be, and hereby 
is, authorized and directed to cause to be 
distributed and paid to the Rector of i;rinity Church, 
to be held by said Rector pursuant to the provisions 
of the 12th Cause of the Will of Josiah H. Benton, as 
defined by the Agreement of Compromise, dated January 
15, 1935 and made in connection with the 
administration of the trust created by said Clause, 



and 



-5- 



f our- tenths of the income of the Benton Book Fund for 
the period from July 1, 1994 to June 30, 1995, 
inclusive, now held in the custody of the 
Collector-Treasurer of the City of Boston, and to the 
Trustees of the Public Library of the City of Boston 
the remaining six-tenths of said income for said 
period to be applied to the purchases provided in 
said Agreement of Compromise 



"VOTED: that Arthur Curley, Director and Librarian of the 

Public Library of the City of Boston, be, and hereby 
is, authorized and directed to cause to be 
distributed and paid to the Trustees of the Public 
Library of the City of Boston the income of the 
General Investment Account for the period from July 
1,1994 to June 30, 1995." 

The Director then reported on the significant gifts and grants 
received by the Library during the year. Mr. Curley said that 
monetary gifts received totaled $3.8 million and significant gifts 
included a $2.5 million bequest of John Merriam, a $100,000 payment 
of a $1 million pledge from the Boston Globe Foundation thanks to 
the generous support of Mr. William 0. Taylor, an $11,060.00 gift 
from the City-Wide Friends of the Boston Public Library and a 
$1,000.00 from Rita and Edward Dinneen for books and services in 
support of the Kirstein Business Branch. Mr. Curley then submitted 
the following report to the members of the Board of Trustees: 



-6- 



BOSTON PUBLIC LIBRARY 

REPORT OF GIFTS AND GRANTS 

May 1994 through April 1995 



LSCA TITLE I 

MBLN Telecommunications Grant FY95 $ 54,045.92 



Major Urban Resource Library (MURLS) #94-1-7.1 23,772.00 



LSCA TITLE I 

Union List of Serials Online #95-1-2.14 20,000.00 

EMRLS and the Boston Library Consortium (BLC) will load the 
Region's union list of serials records from the OCLC systems to a 
database available via the BLC's Internet Gateway. This 
cooperative project will expand access for staff and patrons to 
both Region's union lists of serials and to the BLC's online 
services including its serial union list, member libraries' 
bibliographic databases, and access to CARL's Uncover service. All 
member libraries will have the opportunity to access this service 
either through a network or by dialing a toll-free number. 



National Endowment for the Humanities 

Bibliographic Implementation of 

Massachusetts Newspaper Program 147,652.00 

Provide support for the activities of the Massachusetts 
Newspaper Program, a multi-year effort to arrange for the 
preservation of newspapers on microfilm. As in past phases the 
Library will support the continuation of bibliographic activities. 
The library assistants will continue to collate holdings and 
catalogers will continue original record creation, editing, and 
holdings input to OCLC. Upon completion the MNP Union List will be 
distributed as widely as possible to support the goals of the 
Massachusetts Newspaper Program. 



-7- 



MONETARY GIFTS 



Antiquarian Booksellers Association of America 



1,500.00 



Robert Artick 

Children's Room Fund. 



1,000.00 



Edward, F. Artick, Jr. 

Robert Artick 

Robert F. and Kathleen C. Blaha 

For the Children's Room Fund in memory of 

Elvira Vecchione Artick. 



2,225.00 



Associates of the Boston Public Library 
For restoration of Sargent Murals. 



10,000.00 



Helene B. Black Charitable Foundation 



2,500.00 



Bank of Boston Charitable Foundation 

To support outstanding costs associated with the 
publication of the book entitled, "African-Americans in 
Boston: More Than 350 Years." 



1,500.00 



The Boston Globe Book Festival 



3,000.00 



The Boston Globe Foundation 

The seventh payment of a $1,000,000.00 pledge. 



100,000.00 



Boston Globe Foundation, Inc. 

Representing first payment toward a $25,000 pledge in 
support of a book to be published by the library on the art 
of the McKim Building. 



6,750.00 



Boston Globe Foundation, Inc. 

Representing second payment toward a $25,000 pledge in 
support of a book to be published by the library on the art 
of the McKim Building. 



6,750.00 



Brown Rudnick Freed & Gesmer 

For the purchase of books for the children's collection. 



1,000.00 



-8- 



MONETARY GIFTS (continued) 



Citywide Friends of the Boston Public Library 



$ 11,060.00 



Rita M. and Edward G. Dinneen 

For books and services related to the Kirstein Business 
Branch. 



1,000,00 



Bradford Field and Lee Bottome Story Foundation 



2,000.00 



Anne S. Howells Charitable Trust 



1,000.00 



Gift to the Interlibrary Loan Department 
Donors wish to remain anonymous. 



1,050.00 



Diana Korzenik Charitable Foundation 
For the Boston Artists Program. 



3,000.00 



Jonathan B. Loring 

Matched by one in the same amount from Fiduciary Trust 
Company and to be applied solely toward the APL Rowlandson 
Catalogue/Exhibition Project. 



1,500.00 



Elisabeth B. Loring 

Allocated to the Print Department for the Rowlandson 
Show Catalogue. 



2,008.13 



Arthur C. Maloney Trust Fund 



1,025.00 



Bequest of John Merriam 

Print Department support and endowment (still in probate). 



2,500,000.00 



Merwin Memorial Free Clinic for Animals, Inc. 

For the purchase of books for the Brighton and Roxbury 
Branch Libraries. 



1,000.00 



-9- 



MONETARY GIFTS (continued) 



Mortimer Charitable Trust 



2,694.46 



Olive Bridge Fund 

Sent at the suggestion of Mr. & Mrs. Daniel Steiner, 

Sonesta Charitable Foundation, Inc. 
For Print Department General Fund. 



1,000.00 



2,000.00 



Tropicana Products 

To support costs associated with the "Pagemaster" 
promotional program. 



1,500.00 



Waterstone's Booksellers 



1,000.00 



-10- 



FOUNDATION QRANJ 


TS TO THE aoai 


•ON PUBLIC LIPRARY 

1 1 




1 


Ch«ck« 


D«t« 


Amount 




Original Donor 


Grant Purpoee 












1 






1540 


3/15/94 


S 4.000.00 




Hill/Campb«ll Fund 


EkJeriy-ISBIFolkalKito 










1 




1569 


4/20/94 


$ 25.000.00 




Cox Trust 




Youth Sen/ices Coordinator 


1614 


5/17/94 


$ 5b;odo.od 


■ ■ 








M«Mon Fdtn. 


PerfbrmttK 


/Vrts Collection 














1 1 


1638 


6/1/94 


$ 2,000.00 




M/M G«rard Doharty 


Charlestown Branch Library 














1 


1650 


6/13/94 


$ i.soaoo 




Putnam Investments |Ndw Computer - Kirstein Branch | 


















605 


7/19/94 


$ 25.000.00 1 


Boston Resldenta/Diract Maill 














Adams Challenge 


Branch Improvements 




















1679 


7/19/94 


$ 25.000.00 




Bank of Boston 














Adams Challenge Branch improvements 




















1695 


8/1/94 


S 25.000.00 




Margret Rey 


Children's Needs 




















1702 


8/11/94 $ 60.000.00 




Raytheon 




Technology 1 
















1 




1709 


8/17/94 $ 100.000.00 




New England Tel. 


Telecommunications 












1 




1716 


9/6/94 S 25,000.00 




Houghton Mifflin 


Children's Collection (Jordan) 








1 


1 


2252951 


9/26/94i S 1,078.353.37 


Amelia Peabody Fund 


Sargent and Abbey Murals 




1 




1 


1 


2252952 


9/26/94 $ 532,324.80 




Jordan and Taylor Familiet 


Newspaper Room 








1 




2252953 


9/26/94 $ 151.171.04 




Hearst Foundation 


Children's Program Endowment 




I 




1 1 


17491 10/6/94; $ 100.000.00 




Hearst Foundation Children's Program Endowment 




1 






1 1 1 


1754 


10/6/94 


S 75.000.00 




Hayden Foundation jChUdren's Fumishingsi j 


















1702 


11/8/94 


$ 10.000.00 




Dana Chantabie Tnist 1 Sargent Murals 




1 








1 




17831 11/8/94 


$ 2.000.00 




TJX Co. 


Literacy Materials 






1 






1 1 




1784 


11/8/94 


$ 50.000.00 




Baring Bros. Bates Hail 




















17851 11/8/941 


S 25.000.00 




Houghton Mifflin 


Children's Collection | 


















1786 


11/8/94 


% 40.000.00 




The /^ssoaates 


Sargent Gallery 


■ •^•^mmrn 
















17871 11/8/941 S 5.000.00 | 


Timothy Bolton 


Sargent Murals 1 



-11- 





1 


1 


1 




17881 11/8/941$ 4.000.00 


Campbeli/Hall Fund 


Bderty Progranfts 




1 




1 


1 




1792! 11/8/94 


$ 464.000.00 


Numerous Sources 


McKim Project 




1817 










1 




12/5/94 


S 50.000.00 




Estate of Estnertisiner 


Catalogue Room 






















1818 


12/5/94 


$ 100.000.00 




1995 Gala/Other Sources 


MOOm Restoration 














1 1 1 


1860 


1/11/95 $ 100.000.00 




NYNEX 




Telecommunications 


.H^^a . ^^^^H. 












1 




1861 


1/11/95 


$ 45,000.00 




Day. Bsrry & Howard 


Literacy Coordinator 












1 


1 




1862 


1/11/95 


% 30,000.00 




Raytheon 




Technotogy 
















1 




1916 


3/1/96 


$ 75.000.00 




1 Numerous Sources 


McKIm Project 
















1 




1930 


3/14/95 


$ 75.000.00 




Numerous Sources 


McKIm Project 






















636 


2/1/94 


$ 2.000.00 




P.S. de Beaumont 


McKIm Project 














1 




1960 


4/10/95 


S 100.000.00 




95 Gala Gifts 


McKim Project 






















1967 


4/20/95 


S 10,000.00 




N.Baker 




Newspapiar Room 
















1 




1968 


4/20/95 


$ 50,000.00 




95 Gala Sources 


McKIm Project 








1 










2010 


5/16/95 


$ 200.000.00 1 


95 Gala Sources 


McWm Project 








1 








As of May 16, 1995 $ 3.716,349.21 1 


1 







-12- 



IN-KIND CONTRIBUTIONS 



George and Mimi Batchelder 

Conservation work at the Northeast Conservation Center on 
the Peabody and Stearns architectural drawings of the cow barn 
and specifications for the house of John Phillips. Beverly, 
Massachusetts. 



$ 1,631.00 



GIFTS OF MATERIALS 



The bequest of John Merriam 

The bequest is comprised of Mr. Merriam's art collection containing 
approximately ten thousand works by roughly five hundred artists, including 
many books and a large endowment in the form of the John Merriam Fund. The 
gift represents the single most important event affecting the Print Department 
since its founding with the Albert H. Wiggin Collection in 1941. This major 
art collection represents a great resource for research, study, exhibition and 
publication. In addition, Mr. Merriam left a complete and detailed catalogue 
of this holdings. 

Dr. Maurice Abitbol 

A large gift of prints by Rouault, Picasso, Cuevas, Zuftgia, Renoir, Dali, 
Braque, Leger, Vasarely, Bellmer, Calder, Moore, Goya, Chagall, and Miro. 

Gifts of posters received in conjunction with the Print Department's exhibit, 
"Boston's Art of the Poster," from the following donors: 

Joan Sonnabend, Massachusetts College of Art, M.I.T. Museum, Carl Zahn and 
Dietmar Winkler. 



Bendiner Foundation 

More than three hundred prints, drawings, and watercolors by the late 
Alfred Bendiner of Philadelphia. 

Samuel and Goldie Milner 

Wood engravings by the artist Asa Cheffetz. 



Chris Peters 

A gift of photographs by the artist which appeared in The Big Dig 
exhibition in the Wiggin Gallery balcony. 



-13- 



GIFTS OF MATERIALS (continued) 

Boston Photo-Documentary Project 

A collection under the title, The Leather District and the Fort Point 
tMnnel, containing work by the following contemporary artists: Chris Enos, 
Kipton Kumler, Eugene Richards, John Rizzo, Sage Sohier, and Jim Stone. 



Maud Morgan 

A gift of the artist's "blue book" containing color samples and detailed 
instructions for the making of silk screen prints. 



Margaret Philbrick 

A gift of her personal notes and catalogues of meetings and exhibitions of 
the Boston Printmakers over many years. 

Carl Fleischer 

A portfolio by Larry Rivers. 

Lydia Breed 

A gift of the Boston printmaker's complete prints. 

Joanna Kao 

A gift of sixteen drawings and watercolors by the Boston artist. 

The French Consulate, Boston 
21 volumes on French art. 

Archives of American Art, Smithsonian Institution 

Eighty-four reels of positive microfilm and fifteen finding aids as part of 
BPL's continuing role as the New England service center for their microfilm 
collection. 



National Museum of American History, Smithsonian Institution 

56/prints/reproductions of famous art works published by Perry Pictures, 
Maiden, Mass. 



-14- 



GIFTS OF MATERIALS (continued) 



Margaret M. Pinkham 

Five bound volumes representing the author's Boston University Master's 
thesis entitled, "This Miracle in Stone: The First Church of Christ Scientist 



in Boston, Massachusetts." 



James McCullough of the Undine Smith Moore Society 

Seven original compositions and arrangements and six compositions and 
arrangements by Undine Smith Moore. 

Dr. Robert II ling, Australia 

The Boston Public Library was chosen as one of the major libraries in the 
United States to receive Dr. Illing's musicological compositions and studies. 

Rainer Lolhne, New York 

Lucius A. Seneca. Opera ... a lusto Lipsi emendata... 
Ex Off. Plantiniana, 1652. 

Jane Waller, deputy archivist. Baring Brothers 

A copy of the house correspondence of Joshua Bates when he was a member of 
Baring Brothers and Co., London. 



Elizabeth Wolley 

Simonds d'Ewes. The diarv of 1622-24. 



Boston Redevelopment Authority 

Their library containing government documents, privately published 
material, and serials both government and private totalling approximately 2,000 
items. 



Dr. Frederick Homburger 
1,752 books. 



-15- 



Mr. Curley then called upon Mr. Gunars Rutkovskis, Assistant 
Director for Resources and Research Library Services, to report on 
and describe significant acquisitions acquired in 1995 in the 
Research Library. Mr. Rutkovskis presented and passed around a 
sampling of the significant acquisitions acquired and included 
among them were: Picasso in His Posters. Image and Work, by Luis 
Carlos Rodrigo; U.S. Supreme Court Reports, v. 1-320 (on acid-free 
paper); A.L.S. to Mrs. Harriet Kin^^rplla, by Amy Marcy Cheney 
To«n '/ color photograph "Rosa Perez Gonzalez" Zinacantan, Mexico, 
1990, by Dana Salvo; and "Rules of th e Franciscan confraternity nf 
the penitents " 1526 or 1528^^ " ^^ 

There being no further business, the Annual Meeting of the 
Corporation adjourned at 10:47 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, June 5, 1995 



A meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room of the Johnson Building 
at 10:52 a.m. 

Present at the meeting were Trustees William M. Bulger, V. Paul 
Deare, Donna M. DePrisco, Berthe M. Gaines, David McCullough, 
Pamela Seigle, Arthur F. F. Snyder, William 0. Taylor, and Kim-Lan 
Tran. 

Also present at the meeting were members of the Library 
administration; William Barry, McKim Restoration project architect 
from Shepley, Bulfinch, Richardson, and Abbott, Inc.; Diddy 
Cullinane, Vice Chairman, Karyn Wilson, Director, and Blake Jordan, 
Director of Development of the Boston Public Library Foundation; 
Kenneth J. Mickiewicz, Attorney with Sherin and Lodgen; Alice 
Hennessey, Special Assistant to Mayor Menino; staff, public and 
representatives from the Friends' Groups. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the approval of 
minutes for the Regular Meeting of April 24, 1995. On a motion 
duly made and seconded, the minutes of April 24, 1995 were 
approved. 

The next item on the order of business was the award of 
contracts. Mr. Curley explained that contracts awarded by the 
Trustees are divided between the two agencies based on from where 
the funding sources are provided. The first contract was for a 
lease/rental contract for providing 67 photocopy machines 
throughout the Library system for a multi-year period. Mr. Curley 
said that this length of term allows the Library to not only lock 
in a better price for services but includes the option to terminate 
the contract anytime if they don't perform to the Library's 
requirements. The second contract related to maintenance of data 
processing equipment to the Metro Boston Library Network. Then, on 
a motion duly made and seconded, it was 

"VOTED: that, there be entered into with A-Copy, a Division 
of Alco Standard Corporation, 204 Second Avenue, 
Waltham, Massachusetts 02154, in accordance with the 
proposal opened on May 18, 1995, for a lease/rental 
contract for providing sixty-seven (67) photocopy 
machines throughout the Boston Public Library System 
for a multi-year (three (3) year) period, beginning 
July 1, 1995, and continuing for a thirty-six (36) 
month period ending June 30, 1998, at a total cost 



-2- 



for the three (3) year period not to exceed two 
hundred ninety-two thousand one hundred sixty-nine 
dollars and no cents ($292,169.00). The cost for the 
first fiscal year (1996) is not to exceed 
ninety-seven thousand three hundred eighty-nine 
dollars and sixty-eight cents ($97,389.68)." 

"VOTED: that, there be entered into with SMS Systems 
Maintenance Services, Inc., 537 Great Road, 
Littleton, Massachusetts 01460, the lowest eligible, 
responsive, and responsible bidder in the public 
bidding, a contract for providing maintenance of data 
processing equipment to the Metro Boston Library 
Network, d/b/a Trustees of the Public Library of the 
City of Boston, for the period July 1, 1995, through 
June 30, 1996, at a total cost not to exceed nineteen 
thousand nine hundred sixty-eight dollars and no 
cents ($19,968.00)." 

Mrs. Gaines welcomed Mrs. Diddy Cull inane. Vice Chairman of the 
Boston Public Library Foundation, to report on the activities of 
the Foundation but first congratulated Mr. Taylor, Chairman of the 
Foundation, Mrs. Cullinane, Ms. Karyn Wilson, Director, and staff 
on the wonderful Gala celebrating the 100th Anniversary of the 
Library's historic McKim Building held on May 12, 1995. Mrs. 
Cullinane congratulated Mrs. Gaines and Mr. Snyder on their 
re-election as President and Vice President of the Board of 
Trustees. Mrs. Cullinane said she was delighted to report to the 
Board on the outstanding activities ongoing with the Foundation and 
she paid tribute to the Foundation's Board of Directors mainly Mr. 
William 0. Taylor, Chairman, and Kevin C. Phelan, President, the 
Library's Board of Trustees, Library Director Arthur Curley, and 
Library management and staff for all their support of the 
Foundation. Mrs. Cullinane made reference to a column written by 
Alex Beam which appeared in The Boston Globe , June 2, 1995 titled 
"Menino plays the library card." Mrs. Cullinane said as a member 
of the Foundation's Board of Directors she felt it was a very 
regrettable column which impugned the integrity of the Foundation 
and included a number of factual errors and said that the 
Foundation Board will respond appropriately to the column. Mr. 
Taylor pointed out that Mr. Beam is a columnist with The Boston 
Globe and not an editorialist. Mrs. Cullinane then gave a brief 
history of the Foundation which was formed in March of 1992 when 



-3- 



Senate President William M. Bulger and Mr. William 0. Taylor asked 
her husband John Cull inane to establish the Foundation to raise 
funds from the private sector for the revitalization of this 
country's first free public library. To date, Mrs. Cull inane said 
the Foundation has raised $13.2 million, including $3 million in 
federal grants, toward a goal of $16 million. Mrs. Cull inane said 
the Centennial Celebration was tremendously successful, attended by 
750 people, and brought great visibility to the Boston Public 
Library and eight other cultural institutions in Boston. Mrs. 
Cull inane said all of the activities of the Foundation have taken 
place by a unified effort of everyone involved on behalf and for 
the Boston Public Library. Mr. Bulger expressed to Mrs. Cull inane 
and her husband John a sense of real gratitude for a truly 
outstanding job they are doing on behalf of the Library. Mrs. 
Gaines thanked Mr. and Mrs. William 0. Taylor for their generous 
invitation inviting her to the Gala as their personal guest once 
again and she added that he has been a wonderful Trustee for the 
Library. Ms. Seigle said that she is appreciative of the 
Foundation's inclusion and implementation of collaborative 
programming with Boston's schools, both public and private. Mrs. 
Cull inane thanked Ms. Seigle noting that the Awards Ceremony 
celebrating the successful participation in the Library/School 
Partnership Program which focused on the theme "Boston-Our City" 
was held under the same Gala tent and was attended by 650 guests. 
Ms. Wilson reported that the next Foundation Board of Director's 
Meeting is scheduled for Monday, October 2, 1995 at 4:30 p.m. at 
the Four Seasons Hotel and former Library Trustee Doris Kearns 
Goodwin will be the featured speaker. 

Mrs. Gaines called on Mr. John J. Doherty, McKim project 
manager, to provide an update on the McKim restoration project. 
Mr. Doherty said that negotiations are continuing to close out the 
contract with the General Contractor for Phase I; two changes have 
been made with regard to Phase II, which have been approved by the 
McKim Committee, include adding the entire restoration of Bates 
Hall into Phase II and repairs and renovations of roof gutters; the 
cost of these two changes will be absorbed within the current cost 
estimates; and there will be a third party review of the contract 
documents (plans and specifications) before going out to bid for 
Phase II; in response to a question from Mr. Taylor, it appears 
that they will be ready to go out to bid in July or August, of 
1995; and the newspaper room will be relocated to the second floor 
of the Johnson Building. Mr. Doherty said that he and Mr. Barry 
accepted an award on June 1st from the Victorian Society in America 
presented to the Boston Public Library for combining historical 
accuracy with innovative accommodation of new functions in the 
meticulous Phase I restoration of the 1895 architectural 
masterpiece. Mr. Barry invited the members of the Board to his 
office for a McKim restoration project review session. 



-4- 



Mrs. Gaines welcomed Ms. Alice Hennessey, Special Assistant to 
Mayor Menino, remarking that she is a great friend of the Library. 
Ms. Hennessey said she was here on behalf of the Mayor to welcome 
the newly expanded Board of Trustees and said that they seem to be 
off to a wonderful start. Ms. Hennessey commented also that the 
Alex Beam column was truly regrettable and filled with factual 
errors and said it was unfortunate because she had spent a great 
deal of time with him and provided 13 pages of facts for him to 
review. Ms. Hennessey said she was delighted to read the following 
letter to the Trustees on behalf of Mayor Menino: 



-5- 



Dear Members of the Board: 



This morning as you assemble for your formal meeting as members 
of the newly constituted Board of Trustees of the Boston Public 
Library let me once again thank all of you for agreeing to serve the 
people of Boston as Trustees. One hundred and forty three years 
ago, in 1852, your predecessors realized that the role of the public 
library was to support formal education but was "also seen to be the 
next natural step to be taken for the intellectual advancement of 
this whole community". I would urge you to continue to pursue this 
objective and look upon libraries as community learning centers - a 
safe place where children can find all of the research tools 
necessary to complete their homework assignments and adults can 
satisfy their thirst for knowledge. 

These are exciting times for the Boston Public Library and many 
changes are taking place to ensure a vibrant future for the library 
system. The Board of Trustees has been expanded to nine members. 
Last March, I announced my five-year capital plan at the Hyde Park 
Branch Library as a sign of my commitment to the entire library 
system. The Plan not only funds Phases One and Two of the McKim 
Building restoration, but also allocates $25.7 million dollars for 
improvements to all of the neighborhood branch libraries, and funds 
a Strategic Master Plan, the first such plan in forty years. The 
operating budget which is now before City Council commits an 
additional $.5 million dollars for expanded library hours. The 
state continues to be generous with financial support. The Boston 
Public Library Foundation is raising significant funds from the 
private sector. All of the ingredients are in place - the vision, 
the funding and the desire. 

Under your wise guidance, working together with the Library's 
dedicated staff, the Library can be prepared to enter the 
twenty-first century with state-of-the-art equipment and can 
continue to provide our most valuable resources: education, culture 
and a sense of community. 

Thank you for accepting the challenge to shape the future of the 
Boston Public Library. By serving as a Trustee you have invested in 
the future of our historic city. 



Sincerely, 



Thomas M. Menino 
Mayor of Boston 



-6- 



There being no further business, the meeting of the Corporation 
adjourned at 11:21 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, September 18, 1995 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room of the Johnson Building at 9:13 a.m. 

« 

Present at the meeting were Trustees William M. Bulger, V. Paul 
Deare, Donna M. DePrisco, Berthe M. Gaines, David McCullough, Pamela 
Seigle, Arthur F. F. Snyder, William 0. Taylor, and Kim-Lan Tran. 

Also present at the meeting were members of the Library 
administration; Alice Hennessey, Special Assistant to Mayor Menino; 
William Barry, McKim Restoration project architect from Shepley, 
Bulfinch, Richardson and Abbott, Inc.; Karyn Wilson, Director, and 
Blake Jordan, Director of Development of the Boston Public Library 
Foundation; Kenneth J. Mickiewicz, Attorney with Sherin and Lodgen; 
staff, public, representatives from the Uphams Corner Neighborhood 
Associations and various Friends' Groups. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the approval of 
minutes for the Annual and Regular Meetings of June 5, 1995. On a 
motion duly made and seconded, the minutes of June 5, 1995 were 
approved. 

The next item on the order of business was the award of 
contracts. Mr. Curley provided background information on the 
proposed award of contract for investment counseling services 
referring to the investment manager's agreement placed in the 
Trustees' folders and Ms. Ruth Kowal , Regional Administrator for the 
Eastern Massachusetts Regional Library System, discussed the need for 
installing lockboxes in various libraries throughout the region. 
Then, on a motion duly made and seconded, it was 



"VOTED: 



that, the Boston Company, One Boston Place, Boston, MA 
02108 be hired for the purpose of providing investment 
counseling services to the Trustees of the Public 
Library of the City of Boston for the period July 1, 
1995, through June 30, 1996, in accordance with the 
terms specified in the agreement, with the option for 
renewal . 



and 
further, 

"VOTED: 



that, Arthur Curley, Director and Librarian, be, and 
hereby is, authorized to make from time to time as 
specified in the agreement for the period July 1, 1995, 
through June 30, 1996, between the Trustees of the 



planning time for the Trustees to begin a search for his successor. 
Mr. Curley said that he intends to stay intimately involved with the 
Library, but he does need more time and energy than his present job 
permits to deal with a recurrent health problem and presently he is 
feeling quite well. Therefore, he said that he would agree, 
following actual retirement as Director, to serve as Director 
emeritus concentrating on special collections, the McKim restoration 
project, and new statewide responsibilities. Mr. Curley thanked the 
Board for their support and said that he will continue to work 
closely with all of them and offered to give any advice or assistance 
on the search for a new Director. Mrs. Gaines expressed her sympathy 
to Mr. Curley wishing him best of health and said that as an original 
Trustee who voted to appoint him Director she looks forward to 
working with him for a long time to come. Ms. Seigle wished Mr. 
Curley well and said that she was thankful to him for bringing the 
Boston Public Library national recognition by serving as President of 
the American Library Association and she looks forward to working 
with him in his new role. Ms. Seigle commended Trustee David 
McCullough and Mr. Curley on their recent radio interview on the 
Christopher Lydon "Connections" program and said that she was struck 
by their deep knowledge and love for the Boston Public Library. Ms. 
Seigle said that she has been touring the departments of the Central 
Library and is particularly impressed with the wonderful dedicated, 
and committed staff and looks forward to becoming involved in staff 
development activities, structure and organizational configurations, 
and participating in the process of the search for a new Director. 
Discussion followed on state law requirements on the qualifications 
and experience a Director must have including being a graduate from 
an accredited ALA approved Master's Program and ten years of public 
library experience. In response to a question from Mr. McCullough, 
it was noted that State law requires that the Library expend a 
minimum of 12% of the municipal operating budget on materials, up to 
50% of the Library of Last Recourse funds on books, and that 82% of 
the Library's Trust Funds are restricted and dedicated funds towards 
the purchase of materials. 



Mrs. Gaines next called on Ms. Karyn Wilson, Executive Director 
of the Boston Public Library Foundation, to report on the activities 
of the Foundation. Ms. Wilson introduced Blake Jordan, the 
Foundation's Development Director, and provided a brief history of 
the Foundation noting that it was established in 1992 by John J. 
Cullinane at the suggestion of then Library Board President William 
M. Bulger and Library Trustee William 0. Taylor. Senator Bulger and 
Mr. Taylor praised the efforts of John and Diddy Cullinane for an 
outstanding and splendid job they did raising nearly $10 million 
dollars and continue to do so on behalf of the Library. Mr. 
McCullough requested a copy of the Foundation's membership of the 
Board of Directors which Ms. Wilson said represents nearly every CEO 
in the Boston area. Ms. Wilson reported that the Foundation has 



Public Library of the City of Boston and The Boston 
Company, One Boston Place, Boston, Massachusetts 02108, 
the payments prescribed by said agreement from 
undistributed income of the General Investment Account 
if he finds that the conditions precedent to such have 
been fulfilled." 



"VOTED: that, there be entered into with P. G. L. Industries, 
Inc, 1432 GAR Highway, Swansea, Massachusetts 02777, 
the lowest eligible and responsible bidder in the 
public bidding, advertised under G.L. c. 30-B, a 
contract for supplying, delivering and installing 
lockboxes for the Eastern Massachusetts Regional 
Library System at a total cost not to exceed thirty-two 
thousand eight hundred eighty-two dollars 
($32,882.00)." 

Next, in his report to the Trustees, Mr. Curley said that he had 
sent to the Trustees, in advance of the meeting, financial 
statements, narrative and statistical reports, and personnel action 
documents. The Director noted that use of the Library has been 
significantly increasing and he attributed this to a greater 
visibility of the resources and services of the Library through 
greater media coverage. Mr. Curley pointed out that the Trustees 
have not received a Trial Balance financial statement since May 31, 
1995 because the City of Boston has not yet closed out their books 
for FY 95 but the Library's operating budget ended the year in the 
black. Mr. Curley reported that the City-Wide Friends of the Boston 
Public Library contributed $12,500 to the Library received from their 
used book sale proceeds and will be used for the refurbishment of a 
Conference Room in the Central Library; phase-in of wall -mounted 
exhibits; fax machines for three branches; and for the purchase of 
wall -mounted display racks. 

On the national library front, Mr. Curley said that major pieces 
of legislation relating to libraries and education are before 
Congress including the renewal of the Library Services and 
Construction Act (LSCA). Next week is the fourteenth annual Banned 
Books Week celebrating the freedom to read sponsored by the American 
Library Association, the Center for the Book of the Library of 
Congress and other educational associations. Mr. Curley said that in 
his ten years as Director of the Boston Public Library he has not 
received one letter from a member of the public calling for the 
censorship of material and said that Boston truly is a sophisticated, 
tolerant city regarding diversity of opinions. 

At this time, Mr. Curley expressed to the Board of Trustees his 
desire to retire, as Director, sometime during 1996. Mr. Curley said 
that he will leave the date open so as to give flexibility and ample 



raised a total of $13.7 million in pledges and donations to date with 
$9.5 million dedicated to the McKim restoration project and $4.2 
million for special projects such as youth programming, new 
technology and preservation of special collections. Ms. Wilson 
pointed out that the Foundation is providing 50% of the funding for 
the recently filled Youth Services Coordinator's position. On the 
ongoing collaborative schools programs, Ms. Wilson said that the two 
volumes representing Boston's elementary and high school students 
ideas on Boston's rich cultural heritage, marking the 100th 
Anniversary of the McKim Building, will be published at the end of 
the month. Ms. Wilson said that the Foundation's Board of Directors 
will meet on October 2, 1995 followed with a reception and talk by 
Doris Kearns Goodwin. At that meeting, Ms. Wilson said that the 
newly appointed members of the Library Trustees will be elected as 
Directors of the Foundation. Ms. Wilson said that assuming the 
Foundation meets it's $16 million campaign goal by the end of the 
year, the Foundation would host a reception celebrating the Campaign 
and therefore requested use of the newly restored space on the first 
floor of the McKim building. The Trustees voted to approve this 
request. Ms. Wilson said that Arthur D. Little Management 
Consultants will be conducting, on a pro bono basis, an evaluation of 
the structure and organization of the Foundation to better 
effectively manage the operations and the proposal for the study will 
be sent to the members of the Board of Directors before the October 
2, 1995 meeting. 

Mr. Mickiewicz spoke on behalf of the Foundation which has 
requested a gift for $750,000 to support the restoration of the McKim 
Building's Tea Room from the Jordan Charitable Trust of London. Mr. 
Mickiewicz said that the Foundation has received strong indication 
that, in principle, the Jordan family wishes to grant the request by 
making the gift in three installments of $250,000 beginning in 1996. 
Mr. Taylor said that the Jordan Trust represents the founders of 
Jordan Marsh in Boston and have expressed a desire to give something 
back to the city of Boston which they feel has been very good to 
them. Mr. Mickiewicz said that the Foundation was requesting the 
Library Trustees to vote to accept a condition of a British 
Charitable law enforced by a body known as the Charity Commission 
stating that "money given for charitable purposes cannot be expended 
on buildings or land held by a state or local body unless that body 
declares charitable trusts in respect of that land, or some other 
device is adopted to ensure that a sum equivalent to the value of the 
building and improvements financed out of that money should be made 
available for charitable purposes should the use of the land and 
buildings be diverted to some other purpose." Following discussion 
among the Trustess, on a motion duly made and seconded, it was "voted 
to accept the stated condition of the British Charitable Trust and 
instructed 



Mr. Mickiewicz on behalf of the Foundation to enter into a formal 
agreement with the Jordan Charitable Trust of London for final 
determination of the gift." Mr. Taylor said the Foundation has 
worked on this gift for over a year and Mr. McCullough said it is a 
wonderful gift to the Library. 

Mrs. Gaines .made reference to a letter in the Trustees' folders 
she sent to Mr. Raymond Hawkins, President of the Glendale Street 
Association, inviting him and other Friend's Groups to the meeting to 
discuss plans for a new branch library in the Uphams Corner district 
of Dorchester. Further, Mrs. Gaines made reference to the $60,000.00 
the Trustees have allocated in the Library budget for a study to 
determine the best possible site. Mrs. Gaines welcomed those present 
to express their ideas on a new branch library. Mr. Michael Pratt, 
representing the Glendale Street Association and "the Independent 
Community Committee on Behalf of the Uphams Corner Branch Library," 
said that it is their position that 413 Columbia Road, Dorchester 
(formerly Martin Nursing Home) is the best possible location for a 
new branch library in Uphams Corner. Mr. Pratt said that they 
strongly support this location because of its historic location and 
lot size. Ms. Irene Roman of the Stanley Street Neighborhood 
Association expressed support for the Columbia Road site. Mr. Edward 
Grimes, Executive Director of the Uphams Corner Health Center, said 
the while he is in total support of a new Branch Library in the 
district there are critical health care needs which must be addressed 
and the site at 413 Columbia Road would be a most suitable site for a 
satellite health care center. Mrs. Gaines thanked the speakers for 
attending the meeting and said the Trustees will be undertaking the 
study but meanwhile suggested that the Friend's Groups channel their 
energy towards supporting a new library in their district. 

Mr. William Barry gave a brief update on the McKim restoration 
project and invited the members of the Board to the offices of 
Shepley, Bui finch, Richardson and Abbott, Inc. for a McKim 
restoration project review session. 

In other business, Mrs. Gaines appointed a Committee on 
Investments whose members include Trustees V. Paul Deare, Donna 
DePrisco, Arthur Snyder, and William 0. Taylor. Mrs. Gaines said 
that the 12th Annual Trustees' Reception and Recognition Ceremony for 
Library Staff will be held on Friday evening in the Courtyard and 15 
staff members will be honored for twenty-five years of service. 
There being no further business, the meeting of the Corporation 
adjourned at 10:35 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, October 23, 1995 



from Shepley, Bulfinch, Richardson and Abbott Inc- staff hmmL 
and representatives from the Friends' Groups ' ' ''"''^'^' 



President Berthe''M. Gaines presiding. 



"VOTED: that the sum of $77,086.01 representing the income for 
hS tE r?/'"?'" ^'i^y ^' ^55* t° J""e 30, 1995 earned 

Srrn.^nt^hl^°"-"^ ^t"^/ ■'" *^^ '^^"^''''^ Investment 
Account be reinvested in these funds in the General 

Investment Account as required by their authorizing 

detpL^nJ'^f ^t''L°^ **-5^ P^'- ""it which is hereby 
determined to be the present fair value per unit: 



-2- 



Fund Name 

Joan of Arc Fund 

Boston Public Library Staff 

Centennial Fund 
Centennial Fund 
John Deferrari Fund 
Lee M. Friedman Fund 
Lee M. Friedman Memorial Fund 
1/4 L. M. Friedman - Books for 

Rare Books Department 
Dr. Samuel Abbot Green Memorial Fund 
Arthur W. Heintzelman Memorial Fund 
G. K. Hall Associates Fund 
Library Art Fund 
Marjorie Wiggin Prescott Fund 
Ellery Sedgwick Fund 
Shakespeare - Emerson Fund 
Helen 0. Storrow Fund 
1/2 Wedgwood Club 25th 

Anniversary Fund 
Stow Wengenroth Fund 



Total 



Units e $4.57 


Amount 


800 


$3,655.17 


1,184 


5,410.67 


27 


124.15 


2,124 


9,705.30 


5,343 


24,418.52 


16 


71.62 


116 


529.74 


5,240 


23,945.62 


256 


1,171.13 


120 


548.74 


64 


292.37 


5 


22.96 


95 


432.49 


37 


170.79 


1,334 


6,098.61 


35 


159.40 


72 


328.73 


16,868 


$77,086.01 



Next, in his report to the Trustees, Mr. Curley said that he had 
sent to the Trustees, in advance of the meeting, audit and financial 
statements, narrative and statistical reports, and personnel action 
documents. The Director showed the Board a donated framed copy of 
President Harry Truman's official pardon of James Michael Curley 
which includes President Truman's signature and which will be placed 
in the Rare Books and Manuscripts Department. The Director provided 
the Trustees with copies of The First Twenty-Five Years of The 
Beehive Press copublished by the Boston Public Library Press. The 
publication is a history of the first 25 years of the Beehive Press 
and in celebration of its silver anniversary and strong New England 
ties, the founder of the press Mills Lane gifted to the BPL's Special 
Collections a complete set of its published works. Mr. Curley said 
that while the operating budget is tight the Library is functioning 
within budget projections. 

Next, Mr. Curley addressed the proposed draft of the FY1997 
Capital Planning Program for the Library which was submitted to the 
city's Office of Capital Planning and structured by both category of 
work and by site. The proposal calls for the continuation of 
interior and exterior repairs to the 26 branch libraries and the 
Charlestown Service Building (Phase III); replacement of the front 
doors at the Boylston Street entrance to allow handicapped access in 
compliance with ADA requirements; supplying and erecting new shelving 



-3- 



for the Library's remote storage facility in Norwood; and a new 
addition to the Hyde Park Branch Library and a proposed new Allston 
Branch. Mr. John J. Doherty addressed the specific elements of the 
capital plan and noted the cooperative spirit in which capital 
projects have been accomplished through the efforts of the Office of 
Capital Planning and the Public Facilities Department. In response 
to a question from Ms. Seigle, Ms. Lesley C. Loke reviewed the 
current status of the proposed addition to the Hyde Park Branch 
Library noting that over the Summer, Public Facilities advertised for 
an architect to develop a written building program for the renovation^ 
expansion, and functional capabilities of the Branch and, following a 
series of community meetings, hired Ms. Melissa Bennett for the 
design development work slated to be completed by the end of February 
1996 and actual construction to begin Spring of 1997. Mr. Doherty 
said that a demographic and site study for neighborhood library 
services is being undertaken for the Uphams Corner and Washington 
Village branch libraries. 

Ms. Pamela Seigle reported on the Trustees' Search Process 
Sub-Committee whose members include Trustees Deare, Gaines, Seigle, 
Snyder and Tran. Ms. Seigle said the Sub-Committee has met twice, 
members have been gathering information on a search process, and 
discussions have focused on various approaches and strategies the 
Board may wish to pursue. Ms. Seigle said the Sub-Committee 
identified three important elements to consider for a successful 
search: Board agreement on the clarity of a job description and 
characteristics of a Director; establishment of a Screening Committee 
since there may be enormous numbers of candidates applying and 
requesting confidentiality; hire a consultant and or a search firm to 
conduct the actual search process. Ms. Seigle said that the 
Sub-Committee is seeking input and agreement from the members of the 
Board regarding their vision and direction of the Library, clarity of 
a job description, and in what direction and structure the search 
process should follow. Mr. Taylor said that it was an excellent 
report and suggested the Board meet to consider the recommendations. 
Senator Bulger said that with all the talent of the members of the 
Board of Trustees he was certain they could identify a number of 
exceptional candidates for Director and questioned the need for 
retaining a consultant and search firm. Mr. Deare said a consultant 
would help the Trustees set up the structure of the search and the 
search firm would assist with the process. Mr. Deare added that this 
approach would maximize on people's input. Mr. McCullough said that 
he supports Senator Bulger's point of view remarking that he is leery 
of consultants and that four extraordinary library directors were 
plucked from other kinds of work and none were librarians, namely, 
Daniel Boorstin and James Billington, Librarians of Congress, and 
Vartan Gregorian and Timothy Healy, past Directors of the New York 
Public Library. Mr. McCullough said that genious, able people are 
pretty rare and conspicious, however, individuals demonstrate ability 
in their prior positions and currently many individuals of national 



-4- 



importance are vacating positions in Washingon, D.C. and he suggested 
the Board consider an individual of national stature, well spoken, 
and one who would bring a public interest to the Library. Mrs. 
Gaines said that description describes Mr. Curley who has brought a 
missionary zeal to library work. Ms. Siegle suggested the Trustees 
meet to discuss as a Board the next step in the search process. The 
Trustees agreed and scheduled a Breakfast Meeting on Tuesday, October 
31, 1995 at 7:30 a.m. to be held at the Bay Club in Boston. 

Ms. Karyn Wilson, Executive Director of the Boston Public 
Library Foundation, said that she has good news to report noting that 
the Foundation has raised a total of $14,425,000 to date*, Mr. David 
Mugar of the Back Bay has pledged a personal gift of $500,000; the 
Foundation is right on target to meet the $1 Million Kresge Challenge 
Grant; and it is expected to reach the $16 Million Campaign goal by 
the end of December 1995. Ms. Wilson said Mr. William 0. Taylor was 
instrumental in attaining the Mugar gift, Ms. Wilson said the 
Trustees should have received a draft copy of the proposed agreement 
between the Trustees and the Foundation to manage the Jordan 
Charitable Trust gift of $750,000 to support the restoration of the 
McKim Building's Tea Room. Ms. Wilson asked that the Trustees review 
the agreement and call her with any comments they may have and 
requested that the President of the Board be able to sign for the 
entire Board since they hope to execute the agreement by month's 
end. Ms. Wilson reported that the collaborative schools program 
distribution of publications included all members of the Foundation; 
students, teachers, school and library administrators; business 
political, & community leaders; community day care centers; Boston 
tourism offices; and 1,000 were sent to the Mayor's Office to be used 
as gifts to visitors to Boston. Ms. Wilson gave an update on the 
status of the Arthur D. Little Management Consultants study of the 
future fundraising mission of the Library Foundation noting that 
individual interviews have been completed and an interactive workshop 
with key stakeholders shall take place the week of December 11, 1995 
in order for the recommendations to be presented to the Board at 
their meeting on December 18, 1995. Ms. Wilson said that since it 
seems quite likely that the Foundation will meet it's $16 million 
campaign goal by the end of December, a reception celebrating the 
Campaign will be held on December 12, 1995 at 5:30 p.m. in the newly 
restored space on the first floor of the McKim building. In 
addition, the next scheduled meeting of the Foundation's Board of 
Directors will be held on January 24, 1996 at Noon and Ms. Wilson 
requested use of the McKim space on the first floor for this meeting 
which the Trustees approved. 

Next, discussion followed on the proposed Named Gift and 
Recognition Program. Ms. Wilson reported that Jeff Rudman, 
Chairperson of the Foundation's Development Committee, presented the 
proposed program at the Foundation's Board of Director's meeting on 
October 2, 1995. Ms. Wilson added that a meeting to discuss the 



-5- 



elements of the program was held with Mayor Thomas Menino and Ms. 
Alice Hennessey of the Mayor's Office and they have given their 
suppport to the program providing good judgement and taste be used. 
Then, following discussion among the Trustees, and on a motion duly 
made and seconded, it was 

"VOTED: to accept in principle a Named Gift and Recognition Program 
for the Boston Public Library to be utilized by the Boston 
Public Library Foundation in soliciting large private gifts 
whereby for a minimum level of $1 million certain rooms 
within the McKim Building will be offered for naming with 
further clarification of the program to appear in a formal 
binding document prepared jointly by the Trustees' and 
Foundations's legal counsels." 

Mrs. Gaines welcomed the representatives of The Boston Company 
present to report on the Library's investments. Mr. Corey Griffin, 
Administrator of the account, said that Ms. Donna Terry, Vice 
President/Equity Portfolio Manager, would address the investment 
performance results of the Library's endowment and review the equity 
portfolio while Mr. Almond Goduti, Fixed Income Portfolio Manager, 
would speak on fixed income securities. Referring to a report 
distributed to the members of the Board and Library administration, 
Ms. Terry said that the total investment portfolio valued at 
$24,161,000 as of September 30, 1995 is up 21.1% this year. Ms. 
Terry said that the Equity portion is up 33.2% and Fixed Income is up 
13.0% year to date. Ms. Terry then provided an analysis of the 
Library's investment account as it relates to sector contribution to 
equity return; performance comparison with investment peers; 
discussed asset allocation; discussed individual stock contributions 
to equity returns; described how stocks are selected for the 
portfolio considering value, quality and momentum; provided an 
analysis of the weighted average performance by price/EPS Deciles, by 
price/book deciles; and market performance by quality ratings, 
portfolio composition and characteristics. Mr. Goduti then discussed 
portfolio themes for 1996, interest rate activity, fixed income 
analysis with regard to sector weightings and total fixed income 
securities for the portfolio. Mr. Goduti recommended to the Trustees 
broadening the current fixed income guideline minimum quality rating 
of "A" to "BAA" which would yield higher income but has less 
security. Ms. Terry requested the Trustees confirm in a letter 
extending the portfolio investment guidelines for FY1996. 

Mr. William Barry gave a brief update on the McKim restoration 
project and invited the members of the Board to the offices of 
Shepley, Bulfinch,* Richardson and Abbott, Inc. for a McKim 
restoration project review session. Mr. Doherty reported that the 
Boston City Council passed the home rule petition filed by Mayor 
Thomas Menino relative to Phase II of the McKim restoration project 
and it has been sent to the State House for consideration. 



-6- 



In other business, the Associates of the Boston Public Library 
requested permission to hold a benefit for the Library's Print 
Department on June 1, 1996 to be held in the McKim building and 
Courtyard. The Associates agreed to cover any related costs of the 
event and the Trustees approved this request. Mrs. Gaines said that 
past practice of the Board has been to meet once a year in the Branch 
Libraries and this year she proposed meeting in the Research Library 
to call attention to the outstanding work the staff of the Research 
Library provides on a daily basis. Following discussion, the 
Trustees voted to schedule the December meeting of the Board of 
Trustees for Monday, December 18, 1995 at 4:00 p.m. in the Rare Books 
and Manuscripts Department, 3rd Floor, McKim Building. Mr. 
McCullough said that he is so impressed with the outstanding, 
exciting, and wonderful range of programs the Library offers free to 
the public. Mr. McCullough said that he is truly impressed with a 
scheduled book discussion group of Pilgrim's Progress by John Bunyan, 
thankful the Boston Public Library is playing host to Waterstone's 
Booksellers reading series due to the recent fire at their store on 
Newbury Street, and remarked on the importance of the creative 
writing workshop series. The Trustees congratulated Mr. McCullough 
on the recent announcement that he will be the recipient on November 
12, 1995 of the National Book Foundation Medal for Distinguished 
Contribution to American Letters Award and for receiving the Charles 
Frankel Prize for contributions to the Humanities presented by 
President William Clinton on the South Lawn of the White House on 
October 5, 1995. 

There being no further business, the meeting of the Corporation 
adjourned at 11:10 a.m. 



Clerk 



Please read, initial below 
and return to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, November 27, 1995 
Shepley, Bulfinch, Richardson 
and Abbott, Inc. 
40 Broad Street 
Boston, MA 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Board Room at the Architectural Firm of Shepley, 
Bulfinch, Richardson and Abbott, Inc. 40 Broad Street, Boston, MA at 
8:22 a.m. 

Present at the meeting were^Trustees William M. Bulger, V. Paul 
Deare, Donna M. DePrisco, Berthe M. Gaines, Pamela Seigle, Arthur 
F.F. Snyder, William 0. Taylor, and Kim-Lan Tran. 

Also present at the meeting were members of the Library 
administration; Alice Hennessey, Special Assistant to Mayor Menino; 
Karyn Wilson, Director, and Blake Jordan, Director of Development of 
the Boston Public Library Foundation; Douglass Shand-Tucci, Special 
Advisor to the Trustees for the McKim Project; William Barry, McKim 
project architect, and Gerrit Zwart, Managing Principal for McKim 
project, from Shepley, Bulfinch, Richardson and Abbott, Inc.; staff, 
public, and representatives from the Friends' Groups. 

President Berthe M. Gaines presiding. 

The first item on the order of business was the approval of 
minutes for the Regular Meeting of October 23, 1995. On a motion 
duly made and seconded, the minutes for the Regular Meeting of 
October 23, 1995 were approved. 

The next item on the order of business was the award of contracts 
for supplying and delivering print boxes and mount board. Mr. Curley 
provided background information on the proposed award of contracts, 
and on his recommendation, on a motion duly made and seconded, it was 

"VOTED: that there be entered into with Spink & Gabor, Inc., 11 
Troast Court, Clifton, New Jersey 07011, the sole 
eligible, responsive, and responsible bidder in the 
public bidding, advertised under G. L., c. 30-B, a 
contract for supplying and delivering print boxes, at a 
total cost not to exceed seven thousand seven hundred 
ninety-seven dollars and no cents ($7,797.00). 

"VOTED: that there be entered into with University Products, 
Inc., 517 Main Street, Holyoke, Massachusetts 01041, 
the lowest eligible and responsible bidder in the 
public bidding, as advertised under G.L. c. 30-B, a 
contract for supplying and delivering mount board, at a 
total cost not to exceed four thousand eight hundred 
seventeen dollars and no cents ($4,817.00). 



-2- 



Next, in his report to the Trustees, Mr. Curley said that he had 
sent to the Trustees, in advance of the meeting, budget and financial 
statements^ narrative and statistical reports, and personnel action 
documents. Mr. Curley said there is a wonderful exhibit ongoing 
through January in the Wiggin Gallery entitled A salute to the House 
of Wevhe. Part II showing prints and illustrated books the library 
acquired from the Weyhe Gallery over the past 50 years and includes 
materials from the John Merriam collection. Mr. Curley said that the 
late John Merriam bequeathed to the Library $2.5 million with some 
additional money possibly coming to the Library making it the largest 
single gift the Library has ever received. Mr. Curley said that on 
November 16, 1995 the Library hosted an outstanding lecture program 
Saluting an Achiev ement in Publishing: The First Twentv-Five Years of 
The Beehi ve Press. In celebration of its silver anniversary and 
strong New England ties, the founder of the press Mills Lane 
presented to the Boston Public Library a complete set of its 
published works. Mr. Curley said that a $250,000 grant by NYNEX, the 
largest corporate contribution ever received by the Boston Public 
Library Foundation in support of the Library, has significantly 
enhanced the ability of all BPL patrons and Boston's nearly 60,000 
school children, teachers, and school librarians to access a variety 
of resources through the BPL's central computer system and to have 
graphic mode access to the world-wide "Information Superhighway." 
Castle Isl and and Fort Independence by Dr. William J. Reid is the 
latest publication of the BPL Press. Dr. Reid was the former 
Headmaster of South Boston High School. Mr. Curley said that the 
Library offers nearly 7,000 programs a year and mentioned a number of 
recent noteworthy ones including the yery popular and successful 
Boston Gl obe Book Festival series; lectures by Carlos Fuentes, Amy 
Tan, and Caroline Kennedy; and, as Ms. Seigle previously made 
reference to, a series of films and musical performances to 
complement the Duke Ellington exhibit. Mr. Curley said that he was 
pleased to report that the Boston Society of Architects presented an 
Honor Award for Design Excellence to the Trustees of the Boston 
Public Library for McKim Building Renovation/ Restoration, Phase I. 
Mr. Curley read from the award which states that "this is the first 
comprehensive restoration of this National Landmark library since its 
completion almost a century ago. This is deft work, not in the least 
heavy-handed, by an architect sensitive to every aspect of the 
project and its use. The renovation design is competent and 
inventive; this is a great public building brought back to vibrant 
life. It is clear that a very thoughtful client selected a yery 
thoughtful architect." Mr. Curley reported on the explosion that is 
taking place in terms of "electronic visits" to the Boston Public 
Library stating that there were 223,500 such visits on our Gopher 
Server during FY95 and visits during the first three months of FY96 
are well ahead of last year's pace, with 69,000 this year, compared 
to just 10,000 during the same three months a year ago. 



-3- 



Next, Mr. Snyder reported on the activities of the Trustees' 
Finance Committee. Mr. Snyder said that the value of the total 
investment portfolio as of September 30, 1995 increased 21.1% this 
year according to The Boston Company, investment councellors for the 
Library. Mr. Snyder said that the members of the committee have been 
meeting with representatives from investment firms to discuss 
investment strategies and met recently with representatives from 
Boston Asset Management Partners. Meetings are also scheduled with 
Rodney Armstrong of the Boston Athenaeum and Len Tucker of 
Massachusetts Historical Society and their investment advisors to see 
how these institutions handle their investments. 



Ms. Pamela Seigle reported on the Trustees' Search Process 
Sub-Committee activities. Ms. Seigle said that at the Trustees' 
Breakfast Retreat on October 31, 1995, the Trustees came to an 
agreement to use a facilitator to assist them with the search process 
for a Library Director. Referring to a letter in the Trustees' 
folders from Mr. Larry Langford, Ms. Seigle reviewed his proposal 
which calls for individual interviews with each of the Board members 
to gain a consensus on shared purposes and future direction of the 
library; agreement on the critical issues confronting the library, 
the Board and the new director; and agreement on the design of the 
search process. In January, a one day retreat/planning session will 
be held with the Trustees. Ms. Seigle said that Jamie McGlone will 
assist Mr. Langford with coordination of the interviews. Ms. Seigle 
said that Mr. Langford has agreed to reduce his fees to support the 
Library and be a part of shaping its future and therefore will charge 
$5,000 for seven (7) consulting days. Ms. Seigle thanked Trustee V. 
Paul Deare for his assistance with this project. Discussion followed 
on the use of unrestricted trust funds to pay for the search and Mr. 
Curley said that $23,000 is currrently available for FY96 but other 
funds such as DePerrari Trust may be available for the national 
search. Mr. Taylor suggested the Board go forward with retaining Mr. 
Langford and to ask Ken Mickiewicz, Trustees lawyer, examine which 
trust funds would be available to undertake a national search and it 
was the consensus of the Board to proceed in this fashion. 

Next, Mrs. Gaines asked that the following letter be read into 
the minutes of the meeting from Ms. Eleanor Jensen, President, 
City-Wide Friends of the Boston Public Library regarding the search 
for a new Library Director: 



-4- 



Dear Ms. Gaines: 



As representatives of the friends, users of the Library and the 
general public, we wish to express our concerns as you begin the 
search for a new Director for the Boston Public Library. 

We agree that the research library, the historic McKim Building, and 
the special collections of the BPL are indeed a state and even a 
national treasure. 

However, it is possible, in focusing on these assets, to lose sight 
of the people to whom the library is a community center, a free 
university, an educational resource for aU members of society, 
regardless of their economic or social status. No other country has 
this tradition, and it is essential to our continued health as a 
nation that we strive to maintain it. 

We have been most fortunate to have as our current director a man who 
represents all facets of the Library's mission, who has fought the 
budget fight, who has represented the Library on the national scene, 
and who has made enormous progress in reversing the backward slide of 
the past twenty years. 

We need another such individual -- not an Ivy Tower academic, not an 
elitist, but a passionate believer in the first two words of the 
phrase "FREE PUBLIC library." 

Thank you for your consideration, and best wishes for success in your 
search 

Sincerely yours, 



Eleanor Jensen 
President 



-5- 



Ms. Karyn Wilson, Executive Director of the Boston Public Library 
Foundation, said that she was pleased to report that the Harold 
Whitworth Pierce Trust has pledged $100,000 designated towards 
special collections. Ms. Wilson thanked Mr. Gunars Rutkovskis, 
Assistant Director for Resources and Research Library Services, and 
the staff of the Research Library for the outstanding assistance they 
provided in assisting with the successful attainment of this gift. 
Ms. Wilson reported that Kurzweil Applied Intelligence has donated a 
reading machine for the visually impaired. Ms. Wilson said the 
Foundation has raised $15,730,000 million in gifts and pledges as of 
November 27, 1995; 150 positive responses have been received to date 
for the December 18, 1995 Holiday and Thank You Reception celebrating 
the Campaign with Dr. Vartan Gregorian slated to be the featured 
speaker; the interim findings of the Arthur D. Little Management 
Consultants study of the future fundraising mission of the Library 
Foundation will be reported by year-end; Mr. Taylor and Nader 
Darehshori had lunch last week with Margret Rey to discuss a possible 
major gift of $1 million plus and the possibility of having a room 
named for her late husband H.A. Rey. Discussion followed on the 
status of the Named Gift and Recognition Program with the next step 
being a formal binding document prepared jointly by the Trustees' and 
Foundation s legal counsels. The Trustees then requested William 
Barry to provide sample mock-ups to be used for Commemorative Plaques 
for Naming Opportunities in the McKim building. 

Mr. Douglass Shand-Tucci, Special Advisor to the Trustees for the 
McKim Project, reported on his role as an advisor to the Trustees and 
gave an update on his recent activities concerning the project. Mr 
Tucci said that he has been involved with the project since 1984 and 
is currently focusing on the challenges Phase II will entail 
including maintaining the architectural character of the building 
while introducing and integrating new technology and information 
areas in the McKim Building. Also, as Chair of the Murals 
Restoration Committee, discussion has centered on open mural areas 
and consideration of a proposal to place dark antique mirrored panels 
on the opposite side of the windows in Bates Hall. Mr. Tucci then 
discussed his activities in working with the Boston Landmarks 
Commission and the Massachusetts Historical Commission to ensure the 
project meets their requirements. 

Mr. Gerrit Zwart and Mr. William Barry from Shepley, Bulfinch, 
Richardson, and Abbott, Inc. presented a detailed McKim restoration 
project review session. Using design development master plan 
documents on display in the room, Mr. Barry provided an overview of 
the four floor plans for the project which included the Lower Level 
Ground Floor, Second Floor, and Third Floor. Mr. Barry emphasized ' 
connecting McKim with the Johnson building and said the adjacency of 
departments is critical for staff services. Senator Bulger agreed 
and said the connection and accessibility of the McKim to Johnson 
building is extremely important. Mr. Curley then described the 



-6- 



relocation of bibliographic services in the McKim building and 
certain sections of Johnson and said that the problem of the book 
delivery belt system has been resolved. Mr. Curley reviewed the 
schedule for the close out of Phase I and the plan to go out to bid 
for Phase II in January 1996. Mr. Curley said that the $15 million 
funding for Phase II is in hand along with 80% of the funding for 
Phase III. Mr. Barry then thanked the Trustees for their support and 
paid tribute to a host of individuals and institutions for their 
major contributions to the project including the late Daniel 
Cooledge, architect with Shepley, Bui finch and the Society for the 
Preservation of New England Antiquities, Fogg Art Museum, and John 
tanning & Company. In response to a question from Mrs. Gaines, Mr 
Curley said that the staff of the Research Library is doing quite 
well coping with the restoration project given that service to the 
public has been continuous but he stressed the importance of using 
the newly restored space on the first floor of McKim as swing space 
for Phase II. Mrs. Gaines said that the Boston Employment Commission 
has determined that the McKim Building Restoration and Renovation 
Project, Phase I be closed out with a finding of compliance with 
Boston Residents Jobs Policy goals with respect to workforce and 
Women Business Enterprises, but with a finding of non compliance with 
respect to Minority Business Enterprises, with no sanctions imposed. 
Greater efforts will be made in the future Phases of the project to 
locate and employ firms to meet established employment guidelines 
Mr. Curley said that Mr. William Barry and the Architects with 
Shepley, Bulfinch have been a joy to work with and paid tribute to 
the many contributions of the late Daniel Cooledge. 

There being no further business, the meeting of the Corporation 
adjourned at 9:55 a.m. 



Clerk 



Please read, initial below 
and return to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, December 18, 1995 
Rare Books & Manuscripts 
McKim Building, Third Floor 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Rare Books and Manuscripts Department Reading Room, 
McKim Building, Third Floor at 4:05 p.m. 

Present at the meeting were Trustees William M. Bulger, V. Paul 
Deare, Pamela Seigle, Arthur F. F. Snyder, and William 0. Taylor. 

Also present at the meeting were members of the Library 
administration; Alice Hennessey, Special Assistant to Mayor Menino; 
Karyn Wilson, Director, and Blake Jordan, Director of Development of 
the Boston Public Library Foundation; William Barry, McKim project 
architect, Shepley, Bulfinch, Richardson and Abbott, Inc.; staff, 
public, and representatives from the Friends' Groups. 

Vice President Arthur F. F. Snyder presiding. 

The first item on the order of business was the approval of 

minutes for the Regular Meetings of November 27, 1995. On a motion 

duly made and seconded, the minutes for the Regular Meetings of 
November 27, 1995 were approved. 

The next item was the proposed additions to existing Trust Funds in 
the General Investment Account. Mr. Curley provided background 
information on the proposed additions, and on his recommendation, on a 
motion duly made and seconded, it was 

"VOTED: that the sum of $65,750.37 representing miscellaneous 

gifts and royalties contributed to funds established in 
the General Investment Account be added to the respective 
funds in the General Investment Account as required by 
their authorizing votes on the basis of $4.64 per unit 
which is hereby determined to be the present fair value 
per unit as follows: 



Fund Name 


Un^ 


its $4.64 


Amount 


Thomas Nason 


13, 


,483 


$62,559.00 


Green Memorial 




13 


61.37 


Antiquarian Booksell 


ers 


323 


1500.00 


Veronica Lehane 




47 


220.00 


Marjorie Gibbons 




59 


275.00 


Rita Dineen 




216 


1,000.00 


Philip McNiff 




22 


100.00 


Friends of Kirstein 




8 


35.00 


Total 


14 


,171 


$65,750.37 



-2- 

Next, in his report to the Trustees, Mr. Curley said that he had 
sent to the Trustees, in advance of the meeting, financial, narrative, 
and statistical activity reports, personnel action documents, and the 
Eastern Massachusetts Regional Library System FY1995 Annual Report. 
Mr. Curley distributed to the Trustees copies of Castle Island and 
Fort Independence by Dr. William J. Reid, former Headmaster of South 
Boston High School, edited by Jane Manthorne, and published by the BPL 
Press. Mr Curley said that there is good news to report stating that 
the State Legislature has passed the home rule petition filed by Mayor 
Thomas Menino relative to Phase II of the McKim restoration project 
and It now awaits the Governor's signature. Mr. Curley said that he 
placed in the Trustees' folders copies of the Phase I Agreement for 
them to review and suggested the Trustees may wish involvement in 
negotiating a similar agreement for Phase II. It was agreed that the 
McKim Committee would fulfill this function. Mr. Taylor requested the 
Clerk to send to the members of the Board copies of the vote 
establishing the McKim Building Committee, it's responsibilities and 
duties, and the list of the members who serve on the Committee. In 
response to a question from Ms. Seigle, discussion followed on 
Identifying what elements and jurisdictional responsibilities the 
Trustees may wish to include in the Phase II Agreement including 
administration and esthetic control of the project. On a related 
McKim project issue, Mr. Curley said that 1 million books need to be 
moved in order to prepare for Phase II construction and noted that 
there is a line item of $1 million in the Phase II budget for the 
installation of permanent shelving at the Library's remote storage 
facility in Norwood. Mr. Curley said he included in their folders a 
copy of an announcement for the opening of an exhibition at the St. 
Botolph Club of a pictorial sequence painted by R. H. Ives Gammell 
based on The Hound of Heaven by Francis Thompson. Mr. Curley said 
that the Curators of the 27 panel exhibition have approached the 
Library seeking permanent space for the exhibit but, in the opinion of 
the architects, at this time there is no appropriate space to 
accommodate it. Mr. Curley said he has good news to report stating 
that no challengers to the late John Merriam bequest of $2.5 million 
to the Library have come forward during the one year waiting period 
for the estate to be probated so now the Library can begin publicizing 
this gift as the largest single gift the Library has ever received 
including title to his collection estimated at a total value of $6 
million. 



Ms. Pamela Seigle reported on the Trustees' Search Process 
Sub-Committ«e activities. Ms. Seigle said that the Clerk has 
scheduled individual interviews with the Trustees and the facilitator 
Mr. Larry Langford. Ms. Seigle said the Clerk would be checking with 
the Trustees on their availability in February to attend a Saturday 
retreat/planning session with the full Board and the facilitator. 

The next item on the order of business was the McKim Restoration 
project. Mr. Curley reviewed the schedule for the close out of Phase 
I and the plan to go out to bid for Phase II in January 1996 with 
construction to begin April 1996. 



-3- 



Ms. Karyn Wilson, Executive Director of the Boston Public Library 
foundation, said that she is very pleased to announce that the 
Foundation has surpassed the $16 million campaign goal. Ms. Wilson 
said that there has been a flurry of activity especially the past 
three months raising $2.3 million thanks to the hard work of the 
Foundation's Development Committee. Since the campaign goal has been 
achieved, Ms. Wilson said that the $1 million Kresge Challenge Grant 
has been secured. Ms. Wilson reported on a host of gifts received by 
the Foundation including $150,000 from the City of Boston's Browne 
Fund designated for the Dudley Branch Library and thanked Ms. Lesley 
C. Loke and staff for their assistance; $100,000 from the Amelia 
Peabody Foundation for the purchase of computers for five Dorchester 
Branch Libraries; and $100,000 from John and Jane Fitzpatrick to 
establish a named endowment in honor of Senate President William M 
Bulger to support the acquisition of children and young adult 
literature for the 25 neighborhood branch libraries. Ms. Wilson said 
that a Holiday and Thank You Reception celebrating the Campaign with 
Dr. Vartan Gregorian slated to be the featured speaker will follow the 
Trustees' Meeting. 

Dr. Laura V. Monti, Keeper of Rare Books & Manuscripts, said she 
was proud to host the Trustees Meeting in Rare Books. Dr. Monti 
described the mission of the department as serving a dual purpose; 
first, to provide scholars with primary sources for research; second, 
to give particular care and handling to books and manuscripts which, 
because of age, scarcity, aesthetic or financial worth, or association 
with notable persons or happenings, merit special attention. Dr. 
Monti provided an overview of the resources and services of the 
department noting some of the outstanding collections of Elizabethan 
and restoration literature including the First, Second, Third, and 
Fourth Folios of Shakespeare in the Barton Library; Spanish literature 
of the 16th, 17th, and 18th centuries in George Ticknor's library; 
early American printing from the library of the Rev. Thomas Prince 
including the Bay Psalm Book; the library of President John Adams; 
certain special collections include materials on the Brownings, the 
Civil War, the Franciscan Order, women's rights, history of the 
theatre. Colonial American manuscripts; correspondence of New England 
Abolitionists; the papers, cassettes, and memorabilia of comedian Fred 
Allen; the Sacco-Vanzetti papers; incunabula Carribean; and ownership 
of a Winslow Homer painting. Dr. Monti said the department has four 
professional staff members, several library assistants and it also 
oversees the Conservation Center for the Library and mentioned the 
need of hiring a document conservator. 

Ms. Diane Ota, Curator of Music, described the resources and' 
services of the Music Department which has over 150,000 volumes, of 
which two thirds are musical scores. Ms. Ota said the subject areas 
cover a broad area from Classical music theory and education to New 
Age and Rock. The Department retains a number of special collections, 
including the Allen A. Brown Collection of nearly 40,000 books, scores 



-4- 



and manuscripts, the Walter Piston Collection of papers, 
correspondence, scrapbooks and other material relating to the career 
of this Belmont native, and the Serge Koussevitzky Collection, 
containing the archives of the former conductor of the Boston Symphony 
Orchestra. Ms. Ota over the years has coordinated the successful 
public concert series at the Library of which the music performed is 
drawn from the manuscripts and scores of the department and never 
publicaly played before. 

Ms. Ruth Kowal, Eastern Regional Administrator, Eastern 
Massachusetts Regional Library System, celebrating it's 30th 
anniversary this year, said that it is a State-funded library 
cooperative providing support services to its member public libraries 
in 180 cities and towns in eastern Massachusetts. The program works 
through the local public libraries to provide more than 4,300,000 
residents the greatest possible access to the widest range of 
resources including books, audio-visual materials, information, and 
other library services. Ms. Kowal said that the Boston Public Library 
serves as the Headquarters Library for the system and, as such, 
provides a range of services both to the public and to member 
libraries, including reference and information services, interlibrary 
loan, consulting and continuing education, and van delivery of books 
and other library materials. In addition, other supplemental services 
include cooperative purchasing and programming, such as the summer 
reading program, and access to the film and video collection at the 
Boston Public Library for use by libraries and organizations for 
programming. 

In other business, Mr. Snyder said he was pleased to acknowledge 
and congratulate Senator Bulger on the wonderful gift of $100,000 
given in his honor by the Fitzpatricks. Mr. Curley congratulated 
Senator Bulger on his recent appointment as President of the 
University of Massachusetts. Mr. Curley said that the University of 
Massachusetts Library is an important member of -the Boston Library 
Consortium, an academic/research library cooperative, Headquartered at 
the Boston Public Library. 

There being no further business, the meeting of the Corporation 
adjourned at 5:24 p.m. 



Clerk 



Please read, initial below 
and return to the Clerk. 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, January 22, 1996 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room of the Johnson Building at 9:20 a.m. 

Present at the meeting were JTrustees William M. Bulger, V. Paul 
Deare, Donna M. DePrisco, Berthe M. Gaines, and Pamela Seigle. 

Also present at the meeting were members of the Library 
administration; Alice Hennessey, Special Assistant to Mayor Menino; 
Karyn Wilson, Director, and Blake Jordan, Director of Development of 
the Boston Public Library Foundation; William Barry, McKim project 
architect, Shepley, Bulfinch, Richardson and Abbott, Inc., Douglass 
Shand-Tucci, Special Advisor to the Trustees for the McKim Project; 
staff, public and representatives from the Friends' Groups. 

President Berth^ M. Gaines presiding. 

The first item on the order of business was the approval of 
minutes for the Regular Meeting of December 18, 1995. On a motion 
duly made and seconded, the minutes for the Regular Meeting of 
December 18, 1995 were approved. 

The next item on the order of business was the acceptance of the 
John D. Merriam bequest. Associate Director Liam M. Kelly provided 
background information on Mr. Merriam who resided at Embankment Road 
on Beacon Hill and bequeathed to the Library his extraordina