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Full text of "Corporation minutes [microform]"

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START 



OF 



REEL 



BOSTON PUBLIC LIBRARY 



BOARD OF TRUSTEES 



CORPORATION MINUTES 



JAN 6, 1956 -AUG 20, 1984 




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= FRX C716 3 288-5989 



Precision IIV14GE Products & Services 




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THIS FILE CREATED AND MICROFILMED 



THROUGH THE RESOURCES OF 



THE BOSTON PUBLIC LIBRARY 



BOSTON PUBLIC LIBRARY 
BOARD OF TRUSTEES 



CORPORATION 



MINUTES 



JANUARY 6, 1956 
MAY 12, 1967 



Minutes of Meeting 
Corporation 



In Board of Trustees 
6 January 1956 



I 



1 regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at htSQ o'clock p.m. 

Present: Archbishop Cushing^ Messrs Buxton^ Friedman, and 
McDonald, Also present was His Honor Mayor John B. Hynes, 

The President, Archbishop Gushing, in the chair. 

The minutes of the meeting of 16 Deceinber 1955 as presented were 
approved. 

The Director stated that annually at the first meeting in Januazy 
the Board must take action to effect distribution of incorae earned during 
the preceding year by the GENERAL INVESTMENT ACCOUNT, BHJTON BOOK FUND, 
and THE CHILDREN'S FUND; 

On motion duly made and seconded, it was 



VOTED: 



I 



and 

VOTED t 



and 

VOTED: 



I 



that Milton E. Lord, Director and Librarian of the 
Public Library of the City of Boston, be and here- 
by is authorized and directed to cause to be distri- 
buted and paid to the Trustees of the Public Libraiy 
of the City of Boston the income of the GENERAL 
INVESTMENT ACCOUNT for the period of January 1, 1955 
to Decenfcer 31, 1955. 



that Milton E, Lord, Director and Librarian of the 
Public Library of the City of Boston, be and hereby 
is authorized and directed to catise to be distributed 
and paid to the Rector of Trinity Church, to be 
held by said Rector ptirsuant to the provisions of 
the 12th Clause of the Will of Josiah Benton, as 
defined by the Agreement of Compromise, dated 
January 15, 1935 and made in connection with the 
administration of the trust created by said Clause, 
fotir tenths of the income of the BENTON BOOK FUND 
for the period from January 1, 1955 to Decentoer 31f 
1955 inclusive, now held in the custody of the 
Collector-Treasurer of the City of Boston, and to 
cause to be distributed and paid to the Trustees 
of the Public Library of the Ci-ty of Boston, the 
remaining six tenths of said income for said period 
to be applied to the purchases provided in said 
Agreement of Coraproralse, 



that Milton E. Lord, Director and Librarian of the 
Public Library of the City of Boston, be and hereby 
is authorized and directed to cause to be paid to 
the Rector of Trinity Church income for the year 
ending December 31, 1955 on THE CHILDREN'S FUND,^ 
now held in the custody of the Collector-Treasurer 
of the City of Boston pursuant to the provisions of 
the nth Clause of the will of Josiah H. Benton, 
as required by the 12th Clanse of said Will, 



3 



The Director reported receipt from Mr Richard A, Sirlich on 
DeceDJjer 21, 1955 of a further gift of autograph letters and documents, 
to be added to the Richard and Virginia Ehrlich Collection, and that 
in accordance with the donor *8 wish this present gift, like the preceding 
ones, is to remain anononnotLS* 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees 
of the Public Library of the City of Boston with wann 
appreciation the further gift received on Deceiit>er 21, 
1955* fran Mr Richard A. Ehrlich, of autograph letters 
and documents to be added to the Virginia and Richard 
Ehrlich Collection as listed belows 

Peter Stuyvesant DS 1 pg, 

Samuel L* Clemens ALS 2 pgs* 

Thomas Gray A Note signed 1 pg» 

Spanish & Arabic Truce-Agreement VS signed 9 pgs, 

Alfonso III of Aragon DS 1 pg» 

Mary Queen of Scots and Francis II LS l^ both 1 pgs, 

Rimsky Korsikov A Music Signed 

American Revolution Bimker Hill DS 2 pgs. 

Oliver Hazard Perry A End, Sj pg. 

Thomas De Quincy ALS 1 pg» 

George H« Lewes ALS 3 pgs, 

A, Conan Doyle AI^ 1 pg, 

Thomas Smollett ALS 1 pg, 

'William Penn DS 1 pg« 

Robert Morris ALS 2 pgs* 

John Alden ADS 

The Director reported notification of probate of will of Felix A« 
Gendrot, late of Boston, under the terms of which the Library is to re- 
ceive his books. He stated that the matter had been referred to the 
Law Department to represent the Trustees in the return of the citation. 

The Director reported that a lithograph by Toulouse Lautrec, en- 
titled "Le Jockey**, from the Viggln Collection had been damaged while on 
loan to Colby Junior College^ that an insurance adjustment had been 
reached, and that it was necessaxy to authorize execution of a release 
in connection with replacement of the item. 

On motion duly made and seconded, it was 

VOTED: that the President be and hereby is authorized to 
sign on behalf of the Corporation a Certificate of 
Satisfaction and a Release to Colby Junior College 
in connection with the Corporation 's claim for 
damage to lithograph entitled LeJockey by Toulouse 
Lautrec incurred while on loan from tne Public 
Library of the Ci'fy of Boston to said college. 

The Director reported on the status of the dissolution of the 
Boston Public Library Bnployees Benefit Association that steps were 
under way for the Attorney General to appear before the Sxipreme 
Court to petition for appointment of a Receiver, He stated that from 
the point of view of the Library it was necessary to have one appointed 
in order to se^ instructions from the court as to what was to be done 
iiltb the stock of postcards, color reprodtictions, and other publications 
connected with the Library which the Association had fonnerly sold for 



I 



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I 



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I 



profit on the Library premises with the permission of the Trustees, 
He stated further that Mr William H, Kerr, of the Law Department, in 
representation of the Trustees at a conference with representatives 
of the Assocation and the Attorney General's office, has indicated 
that, inasmuch as present assets of the Association were less than 
the total of the gifts by citizens, made at the instance of the 
Trustees, to a trust fund to be held by the Association for the 
benefit of its members, the present trust fund holdings should there- 
fore be turned over to the Library Trustees to be held by them for 
the benefit of the members of the library staff. The Director pointed 
out that when it came time for the Receiver to dispose of the stock 
the Library should have provision to acquire it, but not necessarily 
at the stated value of $3*000, He stated that there was a continuing 
demand from the public for reproductions. 



Dissolved* 




(J /Wr^Uvuc^^ 



Clexic« 



Minutes of Meeting 
Cozporation 



In Board of Trustees 
27 January 1956 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 5s 30 o'clock p,m. 

Present: Messrs Buxton, Friedman, aiid McDonald, 

The Vice President, Mr Buxton, in the chair. 

The minutes of the meeting of 6 January 1956 as presented were 
approved* 

The Director reported receipt of the semi-annual payments from 
the James L, Whitney Estate to the Principal of the Janes Lyman Whitney 
Fund and to the Whitney Bibliographic Account, 

Cn motion made by Mr Friedman and duly seconded, it was 



VOTED: 



and 
VOTED: 



that the sum of one thousand three hundred forty-seven 
dollars and thirty-eig^t cents ($1,3U7*38) tendered at 
this meeting of the Board as the semi-annual payment 
on account of the legacy given to the Trustees of the 
Public Library of the City of Boston (a corporation 
under Chapter lll^ of the Acts of I878) by the will of 
James lyman Whitney^ vho died on September 25, 1910 
(Middlesex Probate No, Q6,hhB), be and the same here- 
by is, accepted with gratitude and added to the James 
I^rman Whitney Fund| 



that the sum of one thousand three hundred forty-seven 
dollars and thirty-eight cents (|l,3b7.38)whieh was 
this day added to the James Lyman Whitney Fund be 
invested through the General Investment Account 
established by vote of this Board on December 1, 1950| 



' 1 1^ liiirif iiii(i''rrfiiirtteifiiMi1iiii 



that for the purpose of enabling such Investment one 
thousand three hundred forty-seven additional units 
be, and the same hereby are, added to said General 
Investoent Account so that said General Investment 
Account shall hereafter consist of 1,2U2,008 units 
instead of l,2U0,66l units as heretofore; and that the 
one thousand three hundred forty-seven additional units 
hereby added to the General Investment Account be, and 
the same hereby are, allocated to the James Lyman Whitney 
Fund on the basis of $1.00 per unit, which is hereby 
determined to be the present fair value per unit of the 
l,2U0,66l units heretofore outstanding. 

that the sum of three hundred fifty dollars tendered 
at this meeting of the Board as the semi-annual 
payment on account of the legacy given to the Trustees 
of the Public Library of the City of Boston (a corpor- 
ation under Chapter 111; of the Acts of I878) by the will 
of James Lyman Whitn^, who died on Septenfcer 21*, 1910 
(Middlesex Probate No. 86,IU8), be and the same hereby 
is, accepted* 

The Director reported receipt of a payment to the Dr Samuel Abbott 
Green Memorial Fund of the proportionate share of the Trustees in a trust for 
Ruth Lawrence Briggs in connection with the estate of H. Sylvia A. H, G. Wdlks, 

On motion duly made and seconded it was 



I 



I 



and 

VOTED t 



VOTEDt 



and 

VOTEDt 



that the sum of |10,2l; tendered at this meeting of 
the Board as a payment on account of the legacy given 
to the Trustees of the Public Library of the City of 
Boston, (a corporation under Chapter llli of the Acts 
of 1878) by the will of H, Sylvia A. H. G. Wilks who 
died on February $, 1951* be, and the same hereby is 
accepted with gratitude and funded as the Dr Samuel 
Abbott Green Memorial Fund - the income to be added to 
the principal until otherwise ordered by the Board; 

that the sum of $10.21 which was this day funded as the 
Dr Samuel Abbott Green Memorial Fund be invested through 
the General Investment Account extablished by vote of 
this Board on December 1, 1950; that for the purpose of 
enabling such investment ten additional units be, and 
the same hereby are, added to said General Investment 
Account so that said General Investment Account shall 
hereafter consist of I,2b2,0l8 units instead of l,2li2,008 
units as heretofore; and that the ten additional units 
hereby added to the General Investment Account, be, and 
the same hereby are, allocated to the Dr Samuel Abbott 
Green Memorial Fund on the basis of $1.00 per unit, which 
is hereby determined to be the present fair value per \mit 
of the 1,21*2,008 units heretofore outstanding. 

The Director reported on the proposal for a revised coverage for the 
audit of securities for the benefit of the Library held by the Trustees and by 
the Collector-Treasurer and of the eaqpenditures from the trust funds. He stated 
that the last audit had been made three years ago, that he had asked Messrs 
Stewart, Watts & Bollong to investigate the possibility of examination of actual 



i 



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1 



I 



expenditures from trust fimds in addition to the usual examination of 
holdings, and that the auditors had now stated that it could be done. 
He stated that th^ had agreed also if desired by the Trustees, to 
check the actual physical holding of those securities for the benefit 
of the Library held by the Collector-Treasurer. He stated that the 
usual spot checking of securities held by the Trustees would also be 
included, that a more advantageous price was possible by combining the 
several projects, and that Stewart, watts & Bollong had agreed to do 
the work covering the three year period in the amount of $1175 • He 
stated that they had further agreed to make a complete audit of the 
John Deferrari Indenture of Trust Dated December 13, 191*8, at a cost 
of $600, 

On motion made by Mr !fcDonald and duly seconded it was 



VOTEDt 



that the Board enter into an agreement with Messrs 
Stewart, Watts and Bollong, 50 State Street, Boston, 
Accountants and Auditors, for auditing services in 
connection with the examination of trust fund holdings 
for the benefit of the Public Library of the City of 
Boston for the calendar years 1953 > 195U, and 1955 » in 
accordance with the terns specified in the agreement^ 
the total fee for such services not to exceed One 
thousand one hundred seventy-five dollars ($1,175*) 



and 
VOTEDt 



that the Board enter into an agreement with Messrs 
Stewart, Watts and Bollong, 50 State Street, Boston, 
Accountants and Auditors, for auditing services in 
connection with the examination of the John Deferrari 
Indenture of Trust Dated Decenber 13 » 19l*8 for the 
period December 13, 19l*8 through Deceiii>er 31, 1955f 
in accordance with the terns specified in the agreement, 
the total fee for such services not to exceed Six 
Hundred dollars ($600.)« 

The Director reported income received for 1955 for trust funds as 
followst 

GSHERAL INVESTMENT ACCOUNT $1*6,568.31 

* 

BENTON BOOK FUND $18,1*36.19 

He stated that there had been paid to the Rector of Trinity Church the 
suae of $12,290.80, representing forty per cent of the net income fron 
the BENTON BOOK FUND, and $1*,095«38, representing total income from 
the CHILDREN'S FUND, 

The Director reported that the quarterly statement of principal 
and quarterly statement of income had been received from the National 
Shawmut Bank as trustee of the John Deferrari Bidentiire of Trust Dated 
July 1, 191*7, copies of which had been forwarded to the members of the 
Board. He stated further that the quarterly review and inventory of the 
BENTON BOOK FUND, BENTON BUILDING, and CHILDREN'S FUND had also been 
forwarded to them* 

The Board then considered the several reconnendations of Investment 
Counsel as submitted to the meeting. On motion made by Mr Friedman and 
seconded by Mr IfcDonald it was 



6 



VOTED t that Janes E. Gudea^ CoUector-Treasuper, be and hereby 
Is authorleed and directed to purchase for the Trustees 
of the Public Library of the Ci^ of Boston with avail- 
able uninvested cash of the BENTON BUILDINO FOND the 
following securities: 

$26,000 par U. S, Treasury Notes 2 7/8 's due 6/15/58 
Approximate price 100 10/32« 

and 

FURTHER 

VOTED: that the Director, and Librarian be authorised to notify 
the Collector-Treasurer of the foregoing vote. 



and 

VOTED: 



that James E, Qildea, Collector-Treasurer, be and hereby 
is authorized and directed to purchase on behalf of the 
Trustees of the Public Library of the City of Boston for 
the QMERAL INVESTMENT ACCOaNT the following securities: 

1/10 share Union Oil of California, Common* 

and 

FURTHER 

VOTED: that the Director, and Librarian be authorised to notify 
the Collector-Treasurer of the foregoing vote. 



and 

VOTED: 



that J anas S* Qildea, Collector-Treasurer, be and hereby 
is authorise^* and directed to purchase on behalf of the 
Trustees of the Public Library of the City of Boston for 
the CHILDREN'S FUND the following securities: 

2OA00 share Amsrican Gas & Electric Conpainy, Common* 

and . . 

FURTHER 

VOTED: that the Director, and Librarian be authorised to notiJCy 
the Collector-Treasurer of the foregoing vote. 



and 

VOTED: 



that James E. Qildea, Collector-Treasurer, be and hereby 
is authorised and directed to sell on behalf of the 
Trustees of the Public Library of the City of Boston for 
the CHILDREN'S FUND the folLoHing securities t 

30/500 shares Cities Service Conqpany, Coimnon Stock, 



and 

FURTHER 

VOTED: that the Director, and Librarian be authorised to notiiy 
the Collector-Treasurer of the foregoing vote. 



and 

VOTED: 



that James £. Qildea, Collector-Treasurer, be and hereby 
is authorised and directed to sell at market on behalf of 
the Trustees of the Public Library of the City of Boston for 
QENERAL INVESTMQIT ACCOUNT the following securities: 

$7,000 par Standard Oil Con9>any of Indiana, Convertible 
Debentures (Called), 3 l/Ss 



I 



I 



and 

FURTHER .- 

VOTED: that James E. Qildea, Collector-Treasurer, be and hereby 
is authorized and directed to purchase 4t market on 
behalf of the l^rustees of the Public Libraxy of the City 
of Boston for the GENERAL INVESTMENT ACCOUNT with the 
proceeds of the sale of $7,000 par Standard Oil Company 
of Indiana, Convertible Debentures 3 l/8s - 1982 the 
following securities 3 

52 shares Standard Oil Conqpax^r of New Jersey, Capital Stock 

and 

FURTHER 

VOTED: that the Director, and Librarian be authorized to notify 
the Collector-Treasurer of the foregoing votes. 



and 
VOTED: 



I 



I 



that Janes E. Qildea, Collector-Treasinrer, be and herein 
is authorized and directed to sell at maiicet on behalf 
of the Trustees of the Public Library of the City of 
Boston for the JOHN DEFERRARI INDENTURE OF TRUST DATED 
DECEMBER 13, 19U8 the folloiiing securities: 

$2,000 par Standard Oil Company of Indiana, Convertible 
Debentures (Called), 3 l/8s - 1982 

and 

FURTHER 

VOTED: that James E. Qildea, Collector-Treasurer, be and hereby 
is authorized and directed to purchase at market on behalf 
of the Trustees of the Public Library of the City of Boston 
for the JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 
19b8 with the proceeds of the sale of $2,000 par Standard 
Oil Company of Indiana, Convertible Debentures, 3 l/8s - 1982, 
together with such available uninvested cash as may be 
necessary, the following securities: 

2I4 Shares Standard Oil Company of New Jersey, Capital Stock 

and 

FURTHER 

VOTED: that the Director, and Librarian be authorized to notify 
the Colleetor-Treasurer of the foregoing votes. 



Dissolved. 



Cw^^oJii^^ I J I t2K4rVidLAyynjJUiy 



Clerk 



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Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, 17 February 1957 



A regular meeting of the Trustees of the Public Library 
Corporati(m was held in the Trustees Room at 1^:30 o'clock p.m. 



8 



f) 



Trustees* 



approved* 



Present t Archbishop (hashing, Messrs Buxton^ Friedman^ and Mel^onald^ 

The Presldentj Archbishop Gushing^ in the chair. 

The minutes of the meeting of 27 January 1956 as presented vere 



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and 

FURTHER 
VOTED: 



Mr Moloneiy reported receipt fj*om Investment Counsel of the quarterly 
inventory of the GENERAL INViSTMENT ACCOUNT and the JOHN DEPERRARI INDENTURE 
OF TRUST DATED DECEMBER 13 , 19hQ, copies of vhich had been sent to members of 
the Board, 



Dissolved: 



<Xi^yi^<tL Aj IzMt^/^^^^^y^WU 



Clerk 



and 

VOTED: 



Minutes of Meeting 
Cozpcration 



In Board of Trustees 
Friday, 2 March 1956 



A regular meeting of the Trustees of the Public library as a 
Coxporation was held in tSie Trustees Room at U:30 o'clock p«m* 

Present: Archbishop Cushing, Messrs Buxton, Canham, Friedman, 
and McDonald, Trustees* 

The President, Archbishop Cushing, in the chair* 

The Director presented a certificate from the City Clerk stating 
that Emin D. Canham had been appointed a Trustee for the texn ending May 1, 
1958, and had appeared and been duly dwom on February 13, 1956. 

The minutes of the meeting of February 17 as presented were approved. 

The Director reported that the contracts for investment counseling 
services would expire on March 31 and that the Board should give consideration 
as to arrangements to be made for the coming year. Following discussion the 
Director was instructed that preliminary negotiations be entered into with the 
present holders of the contracts for their services in 1956-S7» 

The Director stated that recommendations from Investment Counsel 
relative to c ertai n changes in investments for the GENERAL INVESTMENT ACCOUNT 
and the JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, I9I48 had been 
forwarded to the Trustees for their consideration. 

On motion made by Mr Friedman and seconded by Mr Buxton, it was 

VOTED: that James E, Gildea, Collector-Treastirer, be and hereby 

is authorized and directed to sell on behalf of the Trustees 
of the Public Library of the City of Boston for the GENERAL 
INVESTMENT ACCOUNT the fQllowing securities: 

♦30,000 Dow Chemical Convertible 3s - 1982, Limit 130 
$20,000 Sinclair Oil Convertible 3i8 - I983, Limit 130 



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that James E. Gildea, Collector-Treasurer, be and hereiby 
is authorized and directed to purchase with the proceeds 
on behalf of the Trustees of the Public Library of the 
City of Boston for the GENERAL INVESTMENT ACCOUNT the 
following securities: 

♦30,000 Consolidated Edison of N.T. 2 3As - 1982, 
Limit 95 

♦20,000 Louisiana Power & Light 3 I/88 - 1981, 
Limit 101 

♦500 shares American Airlines, Conmon, Lindt 28 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing votes. 



that James E. Cdldea, Collector-Treasurer, be and hereby 
is authorized and directed to sell on behalf of the 
Trustees of the Public Library of the City of Boston for 
the JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 
I9U8 the following securities s 

♦10,000 Sinclair Oil Convertible 3is - 1983, 
Limit 130 



and 

FURTHER 
VOTED: 



that James £• Gildea, Collector-Treasurer, be and hereby 
is authorized and directed to purchase with the proceeds 
on behalf of the Trustees of the Public Library of the 
City of Boston for the JOHN DEFERRARI INDENTURE OF TRUST 
DATED DECEMBER 13, 19U8 the following securities: 

♦10,000 American Telephone & Telegraph 2 3A« - 1975, 
Limit 98 

150 Shares American Airlines, Common, Limit 28 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing votes. 



Dissolved: 



Q CXeiic 



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• 



Minutes of Meeting 
Corporation 



In Board of Trustees 
6 April 1956 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at \xi\xO o*clcock p.m« 



■o^tJ^jati. 



10 



Present: Archbishop Gushing, Messrs Buxton, Canham, Friedman, and 
McDonald, Trustees* 

The President, Archbishop C^^8hiDg,in the chair. 

The minutes of the waeting of 2 March 1956 as presented were approved. 

The Director reported that the committee on the staff centennial gift 
had turned over to the Trustees for credit to its gift certain small amounts 
received by the conndttee. On motion duly made and seconded, it was 

that the sum of $ll4«00 tendez>ed at this meeting of the 
Board, as set forth below, to the Trustees of the Public 
Library of the City of Boston (a corporation under 
Chapter 111; of the Acts of I878) as a gift be, and the 
same hereby is, accepted with gratitude and ordered 
deposited in The First National Bank of Boston to the 
credit of Trustees of the Public Library of the City of 
Boston - Centennial Account until otherwise ordered by the 
Board; 



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The Director stated that Investanent Counsel for the latter two 
accounts had recommended the purchase with available cash of shaz*es of 
General Motors Corporation coninon stock. Following discussion, action 
in the matter was referred to the Finance Committee, 

The Director presented the proposals of Investment Coxmsel for 
rendering investment counseling services for the fiscal year 1956 - 1957 
stating that the increases in the proposals were based on the increase 
in the size of the portfolios, > On motion duly made and 
seconded, it was 



VOTED: 



VOTED: 



Schedule No, I6 

Boston Public Librazy Professional 
Staff Association 



$lli.00 



^ 



The Director reported receipt of the quarterly statement of princi- 
pal and of income from the National Shawmut Bank as Trustee for the JOHN 
DEFERRARI INDENTURE OF TRUST DATED JULY 1, 19U7, copies of which had been 
sent to members of the Board, 

The Director reported receipt from Investment Cotmsel of the 
quarterly review of the BENTON BOOK FUND, BENTON BUILDING FUND, and the 
CHILDREN'S FUND, copies of which had been sent to members of the Board, 

The Director reported that subsequent to the last meeting on 
recommendation of Investment Counsel the Finance Committee had directed the 
sale of certain ri^ts received by the (HNERAL INVESTMENT ACCOUNT, On motion 
duly made and seconded, it was 

VOTED: that there be and hereby is confirmed the action of 

26 March 1956 taken by the Finance Committee authori- 
zing and directing James E. Qildea, Collector-Treasurer, 
to sell on behalf of the Trustees of the Public Library 
of the City of Boston for the GENERAL INVESTMENT ACCOUNT 
53U rights to subscribe for Convertible Debentures 3% 
due 3/1/71 received from the Scott Paper Company 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasixrer of the foregoing vote. 

The Director reported receipt of the April 1 appraisal and yearly 
review of the GENERAL INVESTMENT ACCOUNT and the JOHN DEFERRARI INDENTURE 
OF TRUST DATED DECE31BER 13, 19U8, copies of which had been sent to meinbers 
of the Board, 



that there be entered into an agreement with Messrs 
Scudder, Stevens, and Clark, 10 Post Office Square, 
Boston, for investment counseling services in con- 
nection with the GENERAL INVESTMENT ACCOUNT for the 
period April 1, 1956, through March 31, 1957, in 
accordance with the terms specified in the agreement 
the total fee for such services not to exceed three 
thousand five hundx*ed and fifty-two dollars($3,552, ), 
or one-fourth of one percent of capital, whichever is 
the lesser; 



and 
VOTED: 



b 



I 



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I 



that Milton E* Lord, Director, and Librarian, be and 
hereby is authorized to make f^m time to tins as 
specified in the contract dated 2 April 1956 
between the Trustees of the Public Library of the City 
of Boston and Messrs Scudder, Stevens, and Clark, 10 
Post Office Square, Boston, the payments prescribed by 
said contract from undistributed income of the GENERAL 
INVESTMENT ACCOUNT, if he finds that the conditions 
precedent to such payments have been fulfilled, 

VOTED: that there be entered into an agreement with Messrs 
Scudder, Stevens, and Clark, 10 Post Office Square, 
Boston, for investment counseling services in connec- 
tion with the JOHN DEFERRARI INDENTURE OF TRUST 
DATED DECEMBER 13, 191*8, for the period April 1, 1956 
through March 31, 1957 # in accordance with the terns 
specified in the agreement, the total fee for such 
services not to exceed nine hundred and forty dollars 
(|9U0,), or one-fourth of one percent of capital, 
whichever is the lesser; 

and 

VOTED: that Milton E. Lord, Director, and Librarian, be 
and hereby is authorized to make from time to time 
as specified in the contract dated 2 April 1956 
between the Trustees of the Pxiblic Library of the 
City of Boston and Messrs Scudder, Stevens, and 
Clark, 10 Post Office Square, Boston, the payments 
prescribed by said contract from undistributed income 
of the JOHN DEFERRARI INDENTURE OF TRUST DATED 
DECEMBER 13, 19l8, if he finds that the conditions 
precedent to such payments have been fulfilled, 

VOTED: that the Board enter into an agreement with the 
Siiccmd Bank - State Street Trust Conqpany, State 
Street, Boston, for investment counseling services 
for the BENTON BOOK, BENTON BUILDING, and CHILDREN'S 



1^ 



5 rj 



and 

VOTED f 



FUNDS, for the period April 1, 1956 through March 31, 
19$7f in accordance with the terms specified in the 
agreements, the total fee for sibch services not to 
exceed nine hiuvlred and fifty dollars ($950«); 

that Milton £• Lord, Director, and Librarian, be and 
hereby is authorized to make from time to time as 
specified in the contract dated 2 April 1956 between 
the Trustees of the Public Library of the City of 
Boston and the Second Bank - State Street Trust Company, 
State Street, Boston, the payments prescribed by 
said contracts from undistributed income of the 
BENTON BOOK, the BENTON BUILDING, and CHIIJ)REN«S FUNDS, 
if he finds that the conditions precedent to such 
payments have been fulf illed« 

The Director reported that the Walter M« Whitehill History of the 
Library had been published on March 29. He stated that the distribution of 
gift copies by the Library to institutions and individuals was shortly to be 
made, ^e outlined the groups who were to receive presentation copies and 
requested that the Trustees furnish their further reconinendations as to individ- 
uals or institutions that should receive copies. He reported to the Board the 
request of His Honor the Mayor that 100 copies be made available to him for 
presentation to distinguished visitors to the City. On motion duly made and 
seconded, it was 

VOTED: that there be purchased from the principal or Income of 
the Dr Samuel Abbott Qreen Memorial Fund 100 copies of 
the History of the Boston Public Library by Walter Muir 
Whitehill, published by the Harvard Iftiiversity Press, 
for the use of His Honor the Mayor* 

The Director reported that it was the present plan to hold in reserve 
approximately 500 to 600 copies of the book for future distribution. 



i 



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I 



Dissolved* 



(yij^CxkiL ifi fiurt^k^^^^u^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
U May 1956 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at U:35 o'clock p,m« 

Present: Archbishop Cushing, Messrs Buxton, Canham, Friedman, 
and McDonald, Trustees, 

The President, Archbishop Cushing, in the chair* 

The minutes of the meeting of 6 April as presented were approved. 



The Chief Executive Officer reported that Mr Patrick F, McDonald 
had been appointed a Trustee for the Term ending May 1, 1961 and presented 
a certificate from the City Clerk that Mr McDonald had appeared and been 
duly sworn on May 2, 

Mr Moloney reported that arrangements should be made for a meeting 
of the Finance Committee at the vaults of Vne National Shawmut Bank to 
examine the security holdings of the Corporation housed therein* Mr Moloney 
was instructed to make arrangements for a meeting on Thursday, May 10, at 
11:00 a,m. 

The Chief Executive Officer reported that Richard Duca (A to Z 
Building Care Company) had entered a claim through his attorney for payment 
of $600 for extra unauthorised work performed by him outside of the contract 
at U - 5 Wesley Place, Boston, property owned by the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, 19U8, The Chief Executive Officer 
stated that payment of such a sum had been authorized by the Board following 
a presentation at the time by Mr Duca, such payment to be made through 
monthly deductions of $50 in the monthly rental paid by Mr Duca, who had 
become a lessee of U - 5 Wesley Place, He stated that Mr Duca had not 
taken the deduction at the time. He reported that the Law Department 
advised the Trustees to pay the claim in the sum of $600, in order to avoid 
institution of a suit, 

Mr McDonald suggested that the Trustees secure a statement of final 
settlement from Richard Duca so that no future claims can be presented. 

On motion duly made and seconded, it was 



VOTED: 



that a payment in the amount of $600,00 to A to Z 
Building Care Company, 118 Charles Street, Boston, 
Massachusetts be and hereby is authorized from un- 
invested principal cash of the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, 19l8 in con- 
nection with additional esqpense incurred for work 
not included in the contract designated **Specifica- 
tions for Work to be Done at U and 5 Wesley Place, 
Boston for the Trustees of the Public Library of the 
City of Boston" dated 23 January 1950| 



and 

VOTED: 



i 



I 



that the Director, and Librarian be and he hereby is 
authorized to arrange for a payment in an amount not 
to exceed $600,00 for the aforesaid services, charge- 
able to the uninvested principal cash of the JOHN 
DEFERRARI INDENTURE OF TRUST DATED DECMEBER 13, 19U8, 

Mr Moloney reported that the Finance Committee had authorized pur- 
chase of common stock of General Motors Corporation for the GENERAL INVEST- 
MENT ACCOUNT and the JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 19l*8, 
and that the Collector-Treasurer had carried out the authorization on May 2* 

On motion made 1^ Mr McDonald and diQy seconded it was 

VOTED: that there be and hereby is confirmed the action of the 
Finance Committee taken on 11 April 1956 authorizing and 
directing James E, Oildea, Collector-Treasurer, to pur- 
chase on behalf of the Trustees of the Public Library of 
the City of Boston with available uninvested cash for 
the GENERAL INVESTMENT ACCOUNT the following securities: 

250 shares General Motors Corporation, Common, Limit k8 



&BS»m 



u - tj .. ^ ? . '■ ■i i j - j r w.- f ^n. 



-5 4 



35 



and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing vote. 

VOTED: that there be and hereby is confirmed the action of the 
Finance Consnittee taken on U April 1956 authorizing 
and directing James E« Qildea, CoUector-Treasrirer, to 
purchase on behalf of the Trustees of the Public Library 
of the Ci'fy of Boston with available uninvested principal 
cash for the JOHN DEFERRARI INDENTURE OF TRUST DATED 
DECEMBER 13, 19l8 the following securities: 

75 shares General Motors Corporation, Common, Limit U8 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing vote. 

Mr Moloney reported that Investment Counsel had recommended, under 
date of April 27> sale of certain ri^ts permitting subscidption to additional 
common stock of Wisconsin Electric Power for the GEUERAL INVESTMENT ACCOUNT, 
On motion duly made and seconded, it was 

VOTED: that James E« Oildea, Collector-Treasurer be and hereby 
is authorized and directed to sell on behalf of the 
Trustees of the Public Library of the City of Boston 
550 rights for subscription to shares of new common stock 
received from the Wisconsin Electric Power Company for 
the GENERAL INVESTMENT ACCOUNT. 

Mr Moloney reported that the Collector-Treasurer had not been able 
to purchase in the market the entire number of bonds of Louisiana Power and 
Li^t for the GENERAL INVESTMEUT ACCOUNT authorized by the Board and that 
Investment Counsel had subsequently advised cancellation of the remainder of 
the original authorization. On motion duly made and seconded, it was 

VOTED: that the vote dated 2 March 1957 authorizing and 
directing James E. Qlldea, Collector-Treasurer, 
to purchase on behalf of the Trustees of the Public 
Library of the City of Boston for the GENERAL 
INVESTMENT ACCOUNT $20,000 Louisiana Power and Light 
3 1/88 - I96U9 Limit 101 be amended in respect to 
said authorization to read: 

118,000 Louisiana Power and Light 3 1/88 - 198U, 
Liait 101 

The Chief £xecutive Officer presented tentative budget allocations 
for use of trust funds income in 1956. He reported that 169,000 had been 
available in 1955, that $78,000 was available in 1956, but that $7,000 of the 
$78,000 represented a carry-over because of certain European purchases of the 
Keeper of Rare Books which could not be cleared before the end of the year. 

A general discussion took place as to use made of trust funds inccme 
whether to supplement City appropriation or to purchase Items that would not 
otherwise be acquired, whether greater funds should not be made available to 
purchase early Americana, in order to maintain the position of this Library's 
great collection in this field. 

On motion duly made and seconded, it was 



I 



I 



VOTED: that there be adopted the budget allowances for the 
fiscal year bel^inning January 1, 1956, based on 
estimated trust funds Income, as set forth in the 
acconqpanying schedules s 

Division of Reference and Research Services 



I 



I 



General: 






General Reference 




$1,720.00 


Periodicals and Newspcqpers 




2,300.00 


Periodicals $ 


750.00 




Newspapers 1, 550. 00 




Government Documents 




500.00 


Maps 


1 


100.00 


The Humanities: 






Literature and Languages 




3,100.00 


History 




3,100.00 


Philosophy, Psychology and 


Religion^ 


2.100.00 


The Arts: 






Fine Arts 




U,ioo.oo 


Music 


- 


2,100.00 


Prints 




2,050.00 


The Social Sciences: 






Business 




li,750.00 


Education 




1,300.00 


Social Sciences 




2,750.00 


Science and Technology: 






Physical Sciences 




2,U00.00 


Biological Sciences 




2,300.00 


Engineering 




2,500.00 


Patents 




200.00 



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Rare Books 

Reserve Fund 

TOTAL 

Diviglon of Home Reading and Cowmunlty Serrices 
Charlestown Branch Library 
Dorchester Branch Librazy 
East Boston Branch Library 
Mattapan Branch Library 
Phillips Brooks Branch Library 
South Boston Branch Librazy 
West End Branch Library 
West Roxbuxy Branch Library 
ttLscellaBeous 
TOTAL 



$li,620.00 



8,300.00 



8,250.00 



8,800.00 



7,U00.00 

18,000.00 

13»130.00 

$68,500.00 



556.00 
67.00 

la. 00 

657.00 

ioU.00 

125.00 

314.00 

108.00 
138.00 



i6 



17 



Non"Pttblic Departopnts 
Director's Office . 
Infomation Office 
Personnel Office 

Office, Division of Home Reading & Community Services 
Office, Division of Reference & Research Services 
Cataloging and Classification Department, 

Home Reading & Community Services 
Cataloging and Classification Department, 

Reference & Research Services 
Book Selection Department, Home Reading & Community 

Services 
Book Selection Department, Reference & Research 

Services 
Book Piirchasing Department 
Staff Library 

TOTAL 

MisctfJ-aneous Purposes 
For Staff Qiints 
For the Benefit of the Library Staff: 

Boston Book Fair 1938 Fund $ 62,00 

Louis E. Kirsteln Fund 595#00 

Alice Lincoln Whitney Fund 606,Q0 
For Special Awards t 

Mary U. Nichols Fund 
For the Central Library Building: 

Central Library Building Fund 
For the Care and Cleaning of the Sargent Paintings: 

John Singer Sargent Fund 
For the Care and Cataloging of Manuscripts: 

James Lyman Whitney Fund 



TOTAL 

and 

VOTSD: 



300.00 
100,00 
SO, 00 
100,00 
300,00 

350.00 

800.00 

150,00 
U5o,oo 

200,00 
800.00 

♦3,600,00 
1,000,00 



1,263,00 

69,00 

132,00 

U61i.00 

2^067>00 

♦5,015.00 



i 



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Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, 18 May 1956 



i 



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f 



that Milton E, Lord, Director and Librarian, or upon his 
delegation John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Elizabeth B. Brockunier, 
Assistant to the Director, and Clerk of the Corporation, 
or Francis X. Moloney, Assistant to the Director, In Charge 
of Business Operations, be and he hereby is authorized to 
sign on behalf of the Coxporation in approval of the pay- 
ment of all vouchers or bills covering eaqpenditures incurred 
in tems of the budget allowances for the fiscal year begin- 
ning January 1, 1956 as approved by the Corporation by its 
vote of May li, 1956 and for which trust funds Income will 
have been duly received for the said fiscal year, said 
payments to be reported to the Corporation at its next 
business meeting for confirmation and approval. 

The Chief Executive Officer stated that it was the practice of ttie 
Board to postpone the Annual Meeting, which falls on the first Monday in May, 
to the next following stated regular meeting* It was agreed that the Annual 
Meeting of the Corporation would be held on Friday, May 18, 



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Dissolved, 



'^LaUA' fi £inftRM/ivU^ 



The annual meeting of the Trustees of the Public Librazy as a 
Corporation of the City of Boston, postponed from Monday, 7 >tay 1956^ 
was held at 3sU5 p«m. 

Present: Archbishop Cushing, Messrs Buxton, Canham, Friedman, 
and McDonald, Trustees; Mr Milton E. Lord, Director, and Librarian; 
Miss Elizabeth B. Brockunier, Assistant to the Director, and Clerk of 
the Coxporation. 

The President, Archbishop Cubing, in the chair. 

The Corporation then proceeded to elect by viva voce its officers 
for the ensuing year. 

First vote for President 

Mr Buxton voted for Archbishop Richard J. Cushing, Mr Canhan 
voted for Archbishop Richard J, Cushing, Archbishop Cushing 
voted for Archbishop Richard J. Cushing, Mr Friedman voted 
for Archbishop Richard J. Cushing, Mr McDonald voted for 
Archbishop Richard J. Cushing; and Archbishop Richard J. Ciishing 
was declared elected President* 

First vote for Vice President 

Mr Buxton voted for Erwin D. Canham, Mr Canham voted for Erwin 
D. Canham, Archbishop Cushing voted for Erwin D, Canham, Mr 
Friedman voted for ^rwin D. Canham, Mr McDonald voted for 
Erwin D. Canham; and Erwin D. Canham was deeUired elected 
Vice President, 

First vote for Clerk 

Mr Buxton voted for Elizabeth B. Brockunier, Mr Canham voted for 

Elizabeth B. Brockunier, Archbishop Cushing voted for Elizabeth B, 

Brockunier, Mr Friedman voted for Elizabeth B. Brockunier, 

Mr McDonald voted for Elizabeth B. Brockunier; and Elizabeth B. 

Brockunier was declared elected Clerk. 

First vote for Clerk pro tem 

Mr Buxton voted for MLlton £. Lord, Mr Canham voted for Milton E, 
Lord, Archbishop Cxishlng voted for Milton E. Lord, Mr Friedman 
voted for Milton E. Lord, Mr McDonald voted for Milton E. Lord; 
and Milton E. Lord was declared elected Clerk pro tem, . 

On motion duly made and seconded, it was thereupon 

VOTED: that any member of the Corporation be, and hereby 
is authorized to sign on behalf of the Corporation 
bills, special drafts, and payrolls of the Librazy. 



Clerk 



8 



1Q 



VOTED s 



and 

VOTED J 



that the President be and hereby is authorized and 
en^owered to appoint a Finance Committee to serve 
\mtil the next annual meeting^ said Finance Comtnlttee 
to consist of a quorum of the Trustees and to have 
power to act in representation of the Corporation in 
the matter of the sale, purchase, and investment of 
the cash and securities belonging to the Corporation; 



that the Finance CcHmittee, being made up itself of a 
quorum of the Trustees, be and hereby is empoirered to 
act \>y vote of not less than three members in repre- 
sentation of the Corporation in the matter of the 
acceptance of bequests and gifts that may be made to 
the Corporation, such action as it takes in this respect 
always to be reported to the next meeting of the Corpor- 
ation and at that time to be Incorporated officially into 
the records of the Corporation; 



I 



1 



and 

VOTED: 



that the Finance Committee, being made up itself of a 
quorum of the Trustees, be and hereby is empowered to 
act by a vote of not less than three members in repre- 
sentation of the Corporation in the matter of the sale 
and investment of cash and securities belonging to the 
Corporation, such action as it takes in this respect 
always to be reported to the next meeting of the Corpo- 
ration and at that time to be incorporated officially 
Into the records of the Corporation* 

The President appointed Messrs Buxton, Canham, Friedman, and 
McDonald as members of the Finance Comnittee. 

The President then appointed Hilton E« Lord as Clerk of Committees 
and Francis X« Moloney as Assistant Clerk of Committees to serve \mtil the 
next annual meeting. 



Dissolved. 



c£^eJdC Id /6^>w^wwt&t^ 



Clerk 



The Olerk qualified for office by taking the following oatht I, 
Elizabeth B, Brockunier, solemnly swear that I will well and 
faithfully perform all the duties Incumbent upon me as Clerk of 
the Trustees of the Public Library of the City of Btdoton; so help 
me OodL 



Sworn and subscribed to before me this 23d d^ of Miy, A.D., 1956, at Boston, 
Suffolk County, s.s., Massachusetts 







l^' 



l" 



vH^' 




Notary Public 



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Minutes of Meeting 
Cozporation 



In Board of Trustees 
Friday, 1 June 1956 



A regular meeting of the Trustees of the Public Library of the 
City of Boston as a Corporation was held in the Trustees Room at 5:13 p.m. 

Presents Messrs Buxton, Canham, Friedman, and McDonald, Trustees. 

TtiB Vice President, Mr Canham, in the chair« 

The minutes of the regular meeting of U May and the annual meeting 
of 18 May 1956 as presented were approved. 

The minutes of the meeting of the Finance Conmilttee of 10 May as 
presented were approved. 

The Director reported receipt of the audit by Messrs Stewart^ 
Watts and Bollong of the JOHN DEFERRARI INDENTURE OF TRUST DATED 
DECEMBER 13, 19U8 for the Period January 1, 1950 through December 31j 
1955, stating that copies had been transmitted to members of the Board. 

The Director reported receipt of reports on their examination of 
the securities belonging to the Corporation by Messrs Stewart, Watts, and 
Bollong, covering the years 1953, 195l> and 1955j stating that copies had 
been transmitted to roenbers of the Board. 

Mr ^loney presented re c ommendations from Investment Couns^ for 
certain changes in investments for the (ffiNERAL INVESTMEJ^T ACCOUNT and f or 
investment of uninvested principal cash of the JOHN DEFERRARI INDENTURE 
OF TRUST DATED DECEMBER 13, 19U8. He reported that since the recc»iinenda-> 
tions had been made there had been an increase in the quotation on two 
items beyond the stipulated limit. The Board approved an increase in the 
limit on the purchase price for the aforesaid bonds. On motion made f>y 
Mr McDonald and duly seconded, it was 



VOTED s 



and 

VOTED I 



that James E. Gildea, Collector-Treasurer, or Edmund W. 
Holmes, Assistant Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to sell for the 
(S2(ERAL INVESTMENT ACCOUNT the following securities t 

♦la,000 par U. S. Treasury 2i«s - 6A5/62/59 
Lifldt 96 

550 shares Wisconsin Electric Power, Comnon 
Limit 32 



that James Bw Qildea, Collector-Treasurer, or Edmund W. 
Holmes, Assistant Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to purchase with the 
proceeds of the above sales the following securities s 



miamm 



10 






$20^000 par Atchinson^ Topaka & Santa Fe Adjustment U's- 

1995 - Limit 111 i 

$20,000 par Pennsylvania Electric 3 7/8 'a - 1986 

Limit lOU 3A 

300 shares IMted Aircraft, Common Lindt 70 



and 

FURTHER 
VOTED I 



and 

VOTED: 



and 

VOTED: 



and 

FURTHER 
VOTED: 



that James E. Qildea, CoHector-Treasnrer, or Edmund W. 
Holmes, Assistant Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to sell for the 
GENERAL INVES'^ENT ACCOUNT as many as may be necessary of 
the holdings in that acco\mt of U. S. Treasury 2^is - 
8A5/63 to provide for the difference between the proceeds 
of the above listed sales and the amount of the above 
listed purchases* 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing votes. 



that James £• Qildea, Collector-Treasurer, or Edmund W« 
Holmes, Assistant Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to withdraw savings 
banks deposits held in the JOHN DEFERRARI INDENTURE OF 
TRUST DATED DECEMBER 13, 19U8 as follows: 



Boston Five Cents Savings Bank 
(Bank book number 1317759) 

Provident Institution for Savings 
(Bank book number 7h6080) 

Union Savings Bank 

(Bank book number F 5233) 



$2,000 
$li,000 
$14,000 



that James E. Oildea, Collector-Treasurer, or Edmund W, 
Holjnes, Assistant Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of the 
Public Lib rary of the City of Boston to sell for the 
JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 19U8 
the following securities: 



120 shares Northern Natxiral Gas, Common 



Limit la 



that James £• Qildea, CoUector-Tlreasurer, or Ednsind W, 
Holmes, Assistant Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of 
the Public Library of the City of Boston to purchase for 
the JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 
19k8 the following securities: 

$10,000 par Pennqjrlvania Electric 3 7/8's - 1986 Limit lOl* 3/I4 
100 shares El Paso Natural Qas, Common Limit 52 

and that the Director, and Librartan be authorized to 
notify the Collector-Treasurer of the foregoing votes. 



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Mr Moloney reported that the monies received at the time of the 
Library's centennial anniversary had been deposited in a Centennial Account 
in the First National Bank and had not been invested, and that at his sug- 
gestion Investment Counsel had sumitted recommendations for its Investment. 
Following a discussion of investments in relation to building plans, Mr 
Friedman suggested that the aforesaid funds be invested in the same manner 
as other trust funds and be added to the General Investment Account. 

On motion made by Mr Friedman, it was 



VOTED: 



and 

FURTHER 
VOTED: 



I 



I 



Dissolved. 



that the sum of forty-nine thousand two hundred 
twenty-six dollars and seventy-two cents ($U9,226.72) 
now credited to the Centennial Account on the books 
of the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter Hh of the Acta 
of 1678) be. Old the same hereby is, funded as the 
Centennial Fund, the income thereof, until otherwise 
voted by this Board, to be added to the principal 
and the principal with all increments thereto (whether 
through addition of income or othend.8e) to be used as 
this Board shall hereafter direct for the benefit of 
the Public Library of the City of Boston or any 
purpose in connection therewith; 



that the sum of forty-nine thousand two hundred 
twenty-sljc dollars and seventy-two cents ($1*9,226.72) 
which was this day funded as the Centennial Fund be 
invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of this Board on December 1, 1950; 
that for the purpose of enabling such investment 
thirty-nine thousand three hundred and eighty-one 
additional units be, and the same hereby are, added to 
said QEUERAL INVESTMENT ACCOUNT So that said GENERAL 
INVESTMENT ACCOUNT shall hereafter consist of 1,281,399 
units instead of 1,2U2,018 units as heretofore; and that 
the thirty-nine thousand three hundred and eighty-one 
additional units hereby added to the GENERAL INVESTMENT 
ACCOUNT be, and the same hereby are, allocated to the 
Centennial Fund on the basis of $1.25 per unit, which 
is hereby determined to be the present fair value per 
unit of the 1,2U2,018 units heretofore outstanding. 



CyU^^zJci^ fS oW^tH/vMA-^ 



Clerk 



I 



I 



Minutes of Meeting 
Corporation 



In Board of Trustees 
5 October 1956 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Roo« kt Ui55 o'clock p.m. 

, „ ^Presant: Archbishop Gushing, Messrs Buxton, Canham, Friedman, 
and McDonald, Trustees. 



■■MIlHHMil 



^2 






approvecU 



The President, Archbishop Cushlng, In the chair* 

The minutes of the meeting of June l^ 1956» as presented were 



The Director reported receipt from Library associates of the 
late Bessie L« Doherty, Asslstant«-ln-Charge of the Branch Issue Department 
and a rosmber of the staff for 52 years, of the gift t6 the Trustees of a 
suitably Inscribed brass coffee um and tray for use by the staff at social 
functlonsof the Library. On motion aade by Mt Friedman and duly seconded. 
It was 

VOTED 3 that there be and hereby Is accepted with warm appre- 
ciation by the Trustees of the Public Library of the 
City of Boston the gift from staff members and former 
staff members of a brass coffee um and trays for use 
by the staff at social functions, donated In memoxy of 
Bessie L* Doherty a member of the staff for $2 years* 

The Director repoarbed receipt of a seventh gift by Mrs Elihu T* 
Feinberg in memory of her late husband for the purchase of reference books 
for the Print Department. On motion duly made and seconded, it was 

VOTED: that the sum of twenty-five dollars (♦25.) tendered at 
this meeting of the Board by Jfrs Elihu T. Feinberg to 
the Trustees of the Public Library of the City of Boston 
(a corporation \mder Chapter Uli of the Acts of I878) 
for the purchase of reference books for the Print 
Department be, and the same hereby is, accepted with 
gratitude* 

The Director reported receipt of another in a series of continuing 
gifts from the Sat\irday Evening Girls, to be added to the Edith Guerrler Fund. 
On motion duly made and seconded, it was 

VOTH)s that the sum of twenty-five dollars ($25.) tendered at 
this meeting of the Board bj the Saturday Evening Girls 
to the TtMstees of the Public Library of the City of 
Boston (a corporation under Chapter III4 of the Acts of 
1878} as an addition to the Edith Guerrler Fund be, and 
the same hereby is, accepted with gratitude and added 
to the Edith Guerrler Fund; 



i 



I 



and 

FURTHER 
VOTS)j 



that the sum of twenl^'-five dollars which was this day 
added to the Edith Guerrler Fund be invested through the 
General Investment Account established by vote of this 
Board on December 1, 1950; that for the purpose of enabling 
such investment twen^ additional units be, and the same 
hereby are, added to said General Investment Accoimt so 
that said General Investment Account shall hereafter 
consist of l,28l,Ul9 luiits Instead of 1,281,399 units as 
heretofore; and that the twenty additional units hereby 
added to the General Investment Account be, and the same 
hereby are, allocated to the Mith Guerrler Fund on the 
basis of $1.25 per \mit, i«hich is hereby determined to be 
the present fair value per unit of the 1,281,399 units 
heretofore outstanding. 



I 



I 



i 



I 



The Director reported receipt f^m the Trustee for the estate of 
the late James Lyman Whitney under the terms of his will of semi-annual 
payments to the principal of the James Lyman Whitney Fund and to the James 
lorman Whitney Bibliographic Account. On motion duly made and seconded, it was 

VOTED: that t^ie sum of one thousand two hundred thirty-seven 
dollars and ninety-one cents ($1,237«91) tendered at 
this meeting of the Board as the semi-annual payment 
on account of the legacy given to the Trustees of the 
Public Library of the City of Boston (a cozporation 
under Chapter llh of the Acts of I878) by the will of 
James Lyman Whitney, who died on September 25, 1910 
(Middlesex Probate No. 86,Uli8), be and the same hereby 
is, accepted with gratitude and added to the Faroes 
Lyman Whitney Fund; 

and 

VOTED: that the sum of one thousand two hundred thirty-seven 
dollars and ninety-one cents ($1,237*91) which was this 
day added to the James Lyman Whitney Fund be invested 
through the General Investment Account established by 
vote of the Board on December 1, 1950; that for the 
purpose of enabling such investment nine hundred Mnety 
and one-half units be, and the same hereby are, added to 
said General Investment Account so that said General 
Investment Account shall hereafter consist of l,282,U09i 
units instead of l,28l,Ul9 units as heretofore; aid that 
the nine htindred ninety and one-half additional units 
hereby added to the General Investment Account be, and 
the same hereby are, allocated to the James lyman Whitney 
Fund on the basis of $1.25 per unit, which is hereby 
determined to be the present fair value per unit of the 
l,28l,Ul9 units heretofore outstanding. 

VOTED: that the sum of three hundred fifty dollars tendered 

at this meeting of the Board as the serai-annual payment 
on account of the legacy given to the Trustees of the 
Public Library of the Cilgr of Boston (a corporation 
under Chapter llli of the Acts of I878) by the will of 
James Lyman Whitney, ^o died on September 2U, 1910 
(Middlesex Probate No. 86,U48), be and the same hereby 
is, accepted. 

The Director reported a grant of $800. toward the cost of the 
salary of the individual on the Library staff assigned to act as co-ordinator 
of the Young Adult American Heritage Project conducted in the Greater Boston 
area. He stated that this grant was given by the American Library Association 
for the continuation of the project among a number of cooperating public 
libraries, a project that involved a program of discussion, reading, and films 
to interest yoimg adults in their American heritage. He stated that the money 
would be turned over to the City. On motion made by Mr Friedman and duly 
seconded, it was 

VOTED: that the Trustees of the Public Library of the City of 
Boston do hereby acknowledge the generous grant of 
$800.00 from the American Library Association to be 
used for the salary of the Local Ax*ea Director of the 
Young Adult American Heritage Project in the Gzvater 
Boston area* 



MMiHI 



o4 






The Director brought to the attention of the Board a gift of John 
G. Greene, 6 Chestnut Street, Boston, of five oil studies painted by John 
Singer Sargent in connection with the painting of the Sargent murals in the 
Library, He stated that one of the studies by Sargent had been given by 
Mr Greene to Joseph Coletti, who had been associated with Sargent in his 
work for the Library, but that this also was to come to the Library upon 
the death of Mr Coletti, On motion made by Mr Friedmand and seconded by 
Mr McDonald, it was 

VOTED: that there be and hereby is accepted with warm 

appreciation by the Trustees of the Public Library 
of the City of Boston the generous gift by John G. 
Greene of five oil studies from the collection of 
Grace Nichols Strong as set forth below: 

John Singer Sargent: Multiple Sketch 

Gog and Magog 
Armageddan 
>foloch 
Astarte 

The Director reported receipt from the Albert H, and Jessie D, 
Wiggin Foundation of a sum to be used for memorial prizes in connection with 
the annual exhibition of the Boston Printmakers, the prize winning exhibits 
to come to the Library. He stated that a gift for this puxpose had been 
received annually for a nuraiber of years. On motion duly made and seconded, 
it was 

VOTED: that there be and hereby is accepted by the Trustees 
of the Public Library of the City of Boston the gift 
frtan the Albert H, and Jessie D. Wiggin Foundation of 
the sum of $50, to be used in connection with the 
annual exhibition of Boston Printmakers for the 
granting of two Albert H, Wiggin Memorial Purchase 
Prizes in the amount of $2^, each. 

The minutes of the meetings of the Finance Conmittee of 5 July, 
30 July, and 26 September were approved. The Director brought to the 
attention of the Board that the Collector-Treasurer must be authorized to 
withdraw from a savings bank a deposit of General Investment Account funds 
to carry out certain investments authorized at the July 30 meeting. On 
motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to withdraw $3,000 held by the GENERAL INVESTMENT 
ACCOUNT in the Franklin Savings Bank (Bank Book 
Number 2li2262), the same to be used in connection 
with a subscription for new stock of the American 
Telephone & Telegraph Company as authorized by a 
vote of the Trustees taken 30 July 1956, 

On motion made and duly seconded, it was 

VOTED: that there be and herel^y is confirmed the action of 
the Finance Committee of the Trustees taken on June 
22, 1956 authorizing and directing James E. Gildea, 

Collector-Treasurer to subscribe with 200 rights of 



I 



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Delaware Power & Light Company received by the 
JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 
13, 1918 and with available uninvested principal 
cash to new Common stock on a one-for-eight basis 
at a price of $35»00 a share and further authori- 
zing James E, Gildea, Collector Treas\irer to sell 
20 rights Delaware Power and Light Company, 

VOTED: that there be and hereby is confirmed the action 

of the Finance Committee as taken at its meeting of 
5 July 1956, 

VOTED: that there be and hereby is confirmed the action of 
the Finance Committee as taken at its meeting of 
30 July 1956, 

VOTED: that there be and hereby is confirmed the action of 
the Finance Committee as taken at its meeting of 
26 September 1956, 

The Director reported receipt from Investment Counsel of the 
quarterly inventory of the BMTON BOOK, BENTON BUILDING, and CHILDREN'S 
FUNDS, together with a recommendation that no further changes in invest- 
ments be made at this time. 



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The Director reported receipt of the quarterly statements of 
prlricipal aid income covering the periods March 2ii-June 25,1956 and 
June 26-Stotember 25 for the JOHN DEFERRARI INDENTURE OF TRUST DATED 
JULY 1, 19u7 rendered by the Trustee, the National Shawmut Bank, 



^ 



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Mr Friedman stated that he wanted to be recorded as not voting 
on the statements as submitted, that he did not consider that the reports 
of action were what ought to be presented to a beneficiary. 

The Director presented also the annual Account rendered by the 
Trustee for the period ending June 30, 1956. He stated that the Trustees 
have a period of ninety days in which to file an objection. Mr McDonald 
was requested to examine the account. 

The Director presented the annual account covering the period 
ending 10 July 1956 rendered by the Trustee of the James Lyman Whitney 
Estate, the New England Trust Company. Mr McDonald was requested to 
examine the account. 

The Director reported that the Board had authorized employment of 
auditors to examine the accounts of the real estate holdings of the JOHN 
DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 1918 covering the period 
1950 to date, but had not authorized payment for the work. 

On motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to make payment in the amount of $550, from principal 
of the JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 
13, 19ii8 to Stewart, Watts & Bollong, Accountants and 
Auditors, for services rendered in connection with the 
examination of the records of the JOHN DEFHIRARI INDENTURE 



26 



fw 






Dissolved* 



OF TRUST DATED DECEMBER 13, 19U8 covering the period 
from January 1, 1952 to Decahber 31, 1955. 

Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
30 Novenber 1956 



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Minutes of Meeting 
Corporation 



2 November 1956 

In Board of Trustees 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees ftoom at 5:20 o'clock p.m. 

Present: Messrs Canham, Friedman, and McDonald, Trustees, 

The Vice President, Erwin D, Canham, in the chair. 

The Director called to the attention of the Board that the income 
of one trust fund, namely, the Hinsraan Fund, had been designated by the 
Trustees for use for the purchase of books for children at the Phillips Brooks 
Branch Library, that this fund had come to the Library through a member of 
the staff from funds received from a long time user of the library. He 
stated that it was now proposed, because of the closing of the Phillips 
Brooks Branch Library, to transfer the use of the income of this fund to the 
Roslindale Branch Library which has the heaviest circulation use of any branch 
library and co\ild well use additional book funds. 

Mr Friedman suggested that the assent of the donor be secured in 
writing, and the Director stated that he would do so« 

On motion duly made and seconded, it was 

VOTED: that, until otherwise ordered by the Trustees, 
the income of the Kinsman Fund is to be used 
henceforth for the purchase of books for 
children for the Roslindale Branch Library. 

Mr McDonald reported, as requested by the Board, that he had 
V examined the Annual Account rendered hy the Trustee of the JOHN DEFERRARI 
INDENTURE OF TRUST DATED JULY 1, 19^7 and the Annual Account rendered by 
the Trustee of the estate of JAMES LYMAN WHITNEY. He then reported briefly 
on the return on certain classes of investments in the aforesaid accounts. 



i 



I 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Buxton, Friedman, and McDonald, Trustees. 

Mr Friedman in the chair, in the absence of the President and 
Vice President. 

The Director called to the attention of the Board that the 10 year 
period within which Boston University must turn over to the Trustees the 
property to the rear of the Central Library building would end in two 
years and that there was a possibility that the University might vacate 
earlier. The Director wear requested to make inquiry in the matter of the 
President of Boston University. 

The Director stated that Investment Counsel for the Benton Book, 
Benton Building, and Children's Funds were waiting to come before the 
Trustees. It was stated that the Quarterly Inventory and Review of 
these funds by Investment Counsel had been sent to members of the Finance 
Committee in advance of the meeting. 

The representatives of Investment Counsel then came before the Board. 

They stated that they were proposing aaae Investments for the Benton 
Building Fund in short term government bonds with uninvested principal cash 
and savings bank deposits, in view of possible need to expend from this Fund 
in the near future. 

On motion made by Mr Mc^^onald and duly seconded, it was 



VOTED: 



and 

FURTHER 
VOTED: 



Dissolved. 



^^ [ifluniU^^ 



Clerk 



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I 



that James E. GdLldea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to withdraw after January 10, 1957 savings bank deposits 
held In the BENTON BUILDING FUND as follows: 

The Searoens Bank for Savings, Provincetown, 
Massachusetts - $U,606.55 (Bank book nu]iA>er 22109) 



that James E, dldea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public' Library of the City of Boston 
to purchase after January 10, 1957 for the BENTON 
BUILDING FUND with $U,606.55 to be withdrawn from 
the Seamens Bank for Savings, Provincetown, Massachu- 
setts, and with available uninvested cash, the 
following securities: 



mm 






^9 



$8,000 par U. S, Treasiirv- Bond* Zjs, 9/L5/59-56 
Approxiinate price 96 3A 

and that the Director^ and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 

Investment Counsel stated that the^r were recommending the increase 
in the proportion of comnon stock holdings in the Benton Book Fund by pur- 
chases from the proceeds of the sale of some government bonds in the Fund 
and submitted a list of recommended conmon stocks • 

On motion made by Mr McDonald and duly seconded, it was 



i 



I 



Investment Counsel stated that they ve(re recommending for the 
Children's ^\md the purchase of utility issues with the proceeds of a 
maturing bond, savings banks deposits, and uninvested principal cash 
belonging to the Children's Fund. 

On motion made by Mr McDonald and duly seconded, it vas 



VOTED: 



VOTED: 



that James E. Qildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City 6t Boston 
to sell at market for the BENTON BOCXC FUND the follow- 
ing securities: 

$70,000 par U, S, Treasury Certificates of 
Indebtedness 3^8 - 10A/$7 



and 

VOTED: 



and 

FURTHER 
VOTED: 



that James £• Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to purchase for the BENTON BOOK FUND the following 
securities s 

12$ shares J. C. Penney Approximate Price 81 

230 shares Continental Can Co, Approximate Price U? 

100 shares International Paper Approximate Price 101^ 

100 shares Union Carbide & Caxbon Corp, Approximate 

Price 106 7/8 

270 shares C,I.T. Financial Approximate Price UoJ^ 

230 shares Vfest Virginia Pulp & Paper Approximate 

Price U7 

lUO shares First National Stores (to increase holding 

to 3U0 shares) Approximate Price hi 3/k 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing vote, 

Th^ stated that they also recommended sale of Chase Manhattan Bank 
rights received hy the Benton Book Fund, 

On motion made by Mr McDonald and duly seconded, it was 

VOTED: that James E, Qildea, Collector-Treasurer, be and hereby 
is authorized and directed on behalf of the Trustees of 
Idle Public Library of the City of Boston to sell for the 
BENTON BOOK FUND the following securities: 

350 rl^ts Chase Manhattan Bank 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing vote. 



I 



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I 



that James E, Qildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of 
the Trustees of the Public Library of the City 
of Boston to Hithdtiv M&isga blAk deposits held 
in the OHILDREN'S FUND as follows: 
Boston Five Cents Scvings Bank $9i030,lS 

(Bank book number 1318138) 
Dorchester Savings Bank 11J4,26 

(Bank book number 53623 



that James E, Qildea, Collector-Treasurer, be and 
herel^y is authorized and directed on behalf of the 
Trustees of the Public Libraxy of the City of Boston 
to collect at mat\irity $5,000 par U, S, Savings 
Bonds Series Q 2^ maturing December 1, 1956 held 
by the CHILDREN'S FUND, 

and 

FURTHER 

VOTED: that James E, Qildea, Collector-Treasurer, be and 
hez*eby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to purchase for the CHIIJ)R£3^'S FUND with the proceeds 
of the collection at maturity of $5>000 par U, 3, 
Savings Bonds Series Q 2^ maturing December 1, 1956 
together with savings bank deposits withdrawn flrom the 
Boston Five Cents Savings Bank and the Dorchester 
Savings Bank, and with available uninvested cash, the 
following securities r 

$li,000 par Public Service Electric & Gas h 3/8s - 

21/1/06 Approximate Price lOlJ 

$U,000 par Consolidated Edison of New York 2*^ - 

loA/86 Approximate Price 100 3A 

$3 J 000 par General Telephone Company of California 

U Js - 9A/86 Approximate Price 103 

$3,000 par Texas Power & Light U 3/88 - llA/86 

Approximate Price 102 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing votes. 

Investment Counsel then withdrew, 

Mr Connolly brou^t to the attention of the Board that an error had 
been made in the Collector-Treasurer's Office in carrying out the instructions 
of the Finance Coimlttee of September 26, 1956 in the natter of the disposition 
of certain United States Savings Bonds held by the General Investment Account, 

On motion made by Mr Buxton and seconded by Mr McDonald, it was 



mmmm^' 



r^o 



31 



approved. 



VOTED: that there be and hereby is rescinded the vote 
taken by the Finance Committee at its meeting 
held September 26^ 19^6 and confirmed by the 

Board of Trustees at their meeting of October 5> 
1956 authorizing and directing James E, Gildea^ 
Collector-Treasurer to offer for redenqption 
|26j200 par United States Savings Bonds Series 
2^ due November 1, 19^9 held by the General 
Investment Account* 

and 

FURTHER 

VOTED: that there be and hereby is confirmed the action 
of James £• Gildea^ CoUector-Treasiirer^ taken 
Novenfcer 2, 1956, in redeeming for the General 
Investment Account $28,200 par United States 
Savings Bonds Series G 2^ due January 1, 1959 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing vote. 

The minutes of the meeting of 2 November 1956 as presented were 



I 



I 



and 

FURTHER 
VOTED: 



that Jaiass K Oildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
City of Boston to purchase for the GENERAL INVESTMENT 
ACCOUNT with the proceeds dGf the collection at maturity 
o£^*57,000 par Ifaited States Savings Bonds Series G, 
2ta maturing I>ecei!4)er 1, 1956 together with available 
uninvested principal cash, the following securities: 

$20,000 Scott Paper Convertible 38 - 1971 Linit 9? 

$20,000 Sinclair Oil New Convertible h 3/88 - 1986 
(when issued) Limit 10? 

500 shares American Can Company 7% Preferred Limit UO 

and that the Director, and Librarian be authorized to 
notifir the Collector-Treasurer of the foregoing vote. 



Dissolved^ 



The minutes of the meeting of the Finance Committee of 13 November 
as presented were approved. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is confirmed the action of 
the Finance Committee as taken at its meeting of 
November 13, 1956. 

and 

FURTHER 

VOTED: that there be and herel^y is confirmed the action of 
the Finance Coinnittee taken Noveiri^er 20, 1956 
authorizing and directing the Collector-Treasurer to 
exchange $70,000 par United States Treasury Certificates 
of Indebtedness 2 5/8s due December 1, 1956 held by the 
Benton Book Fund for $70,000 par Uhited States Treasury 
Certificates of Indebtedness 3 lA» due October 1, 1957, 
on a par for par basis. 

There was then presented recommendations by Investment Counsel for 
the General Investment Account for reinvestment of the proceeds of certain 
maturing United States Savings Bonds Series G together with available 
uninvested principal cash. 

On motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to collect at maturity $57»000 par United States 
Savings Bonds Series G, 2is maturing Deceufcer 1, 1956, 
held by the GENERAL INVESTMENT ACCOUNT. 



XAi^r^^ ft) /^l^^^^H/WA.^^ 



Clerk 



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Minutes of Meeting 
Corporation 



In Board of Trustees 
lU December 1956 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at Uj58 o'clock p.m. 

^ X, T,^®?!^** Archbishop Gushing, Messrs Buxton, Canham, Friedman, 
and McDonald, Trustees. 

The President, Archbishop Gushing, in the chair. 

Th* minutes of the meeting of 30 November 1956 as presented were 
approved* 

*u T. !5 Connolly stated that at the last meeting in the calendar year 
the Board annually takes action to authorize signing of contracts and 
related communications for the succeeding year. 

On motion duly made and seconded, it was 



VOTH): 



I 



I 



that until January 1, 1958, the President, Vice President, 
and Milton E. Lord, Director, and Librarian, and John J, 
Connolly, Assistant to the Director, and Chief Executive 
Officer, be, and they hereby are severally amthorized to 
sign any and all contracts voted to be made by the Board 
in the name and behalf of the Corporation and aiy and all 
communications in connection with the award thereof. 



mmmmm 



^SSt 



'>0 



a3 



The ndnutes of the meeting of ihe Finance Committee of Septeniber 
26, 1956 as presented were approved after a correction had been made in one 
▼ote, Mr Moloney reporting that before action had been taken the error had 
been noted and corrected* 

On motion made by Mr Friedman and seconded by Mr Buxton; it was 

VOTED: that the vote taken yyy the Finance Coinnittee on 
26 Septeniber 1956 authorizing the sale of a 
fractional share of Dow Chemical Company common 
stock received as a stock dividend be corrected 
to read as follows: 

VOTES); that James ^ Qildea, CoUector-TreasTirer, 
be and hereby is authorized and directed on 
behalf of the Trustees of the Public Library 
of the City of Boston to sell for the JOHN 
DEFERRARI INDENTURE OF TRUST, DATED DECEMBER 
13, I9I48 the following securities t 

8^00 shares Dow Chemical Company common stock 

and that the Director, and Librarian be author- 
ized to notify the Collector-Treasurer of the 
foregoing vote. 

Mr Moloney reported that action to purchase certain stocks and 
bonds authorized at the preceding meeting had had to be modified by the 
Finance Committee because of a rise in market price and that the Board 
should now confirm the said action. 

On motion made by Mr Canham and duly seconded; it was 

VOTED: that there be and hereby is confirmed the action of 
the Finance CouBnittee taken 6 December 1956 in 
authorizing and directing the Collector-Measurer 
to raise by three points the appz*axiroate prices 
incorporated in the vote of the Board of Trustees 
taken 30 November 1956 authorizing and directing the 
Collector-Treasurer to purchase certain common stocks 
for the BENTC^ BOOK FUND and certain bonds for the 
CHILDREN <S FUND 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing vote. 

Mr Moloney presented a conimanication under date of December 11 
from Investment Counsel relative to rights received by the John Def errari 
jDndenture of Trust dated December 13, 19hQ in connection with holdings of 
National Cash Register Coirpany, Monsanto Chemical, Sears Roebuck, and 
Eastman Kodak. 

On motion made by Mr Friedman and seconded by Mr Buxton, it was 

VOTED: that James E. Qildea, Collector-Treasurer, be and 
hereby is authorized and directed to sell on behalf 
of the Trustees of the Public Library of the City of 
Boston for the JOHN DEFERRARI INDENTURE OF TRUST, 
DATED DECEMBER 13, 19U8 the following fractional 
shares of common stocks to be received in connection 
with stock dividends: 



I 



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i 



I 



I2AOO share Monsanto Chemical 
6/lOO share Sears Roebuck 
75AOO share Eastman Kodak 

and 

VOTED: that James £• Qildea, Collector-Treasxirer, be and 
hereby is authorized and directed to sell for the 
JOHN DEFERRARI INDENTURE OF TRUST, DATED DECEMBER 
13, I9U8 rights received from the National Cash 
Register Company permitting subscription to a new 
issue of Convertible U^ - 1981, on certain terras, 
as follows: 

105 rights National Cash Register Company common stock 

and that the Director, and Librarian be authorized to 
notiiy the Collector-Treasurer of the foregoing vote. 

Mr Moloney reported that a certain bond issue recommended by 
Investment Counsel for purchase for the General Investment Counsel had 
been unobtainable at the price limit advised by Investment Counsel. 
He stated that they now had suggested that the Collector-Treasurer be 
authorized to purchase either the original recommended issue at the 
same price or an alternative as suggested by Mr Friedman. 

On motion made by Mr Buxion and seconded by Mr McDonald^ it was 

VOTED: that there be amended the vote taken by the Trustees 
on November 30, 1956 authorizing and directing the 
Collector-Treasurer to purchase for the GENERAL 
INVESTMENT ACCOUNT, among other securities, $20,000 
Sinclair Oil New Convertible U 3/8s - I986 (when 
issued) with a limit of 107, to read as follows: 



VOTED: 



that James E. Gildea, Collector-Treasurer, 
be and hereby is authorized and directed on 
behalf of the Trustees of the Public Library 
of the City of Boston to collect at maturity 
$57^000 par United States Savings Bonds Series 
2ss maturing December 1, 1956, held by the 
GENERAL INVESTMENT ACCOUNT 



and 

FURTHER 
VOTED: 



I 



I 



that James E, Gildea, Collector-Treasurer, be 
and hereby is authorized and directed on behalf 
of the City of Boston to purchase for the 
GENERAL INVESTMENT ACCOUNT with the proceeds of 
the collection at maturilgr of $57*000 par Iftiited 
States Savings Bonds Series G, 2^8 maturing 
December 1, 1956 together with available iminvested 
principal cash, the following securities: 

500 shares American Can Company 7% Preferred - Limit UO 

$20,000 Scott Paper Convertible ^e - 1971 - Limit 97 

S20,000 Sinclair Oil New Convertible h 3/88 - I986 
(when issued) - Limit I07 

♦20,000 Naticmal Cash Register lijs - I9BI - Limit 107 



■Mi 



a* 



35 



with the understanding that the Collector-Treasurer 
Shan purchase whichever of the two, Sinclair Oil 
or National Cash Register, may sell first within 
the price limit of 107 

and that the Director, and Librarian be authorized 

to notify the Collector-Treasurer of the foregoing votes. 

Mr Connolly reported the gift of a very fine example of a l5th 
Century Benedictine Psalter from Mr Louis H. Silver, of 216 Linden Avenue, 
Wilmette, Illinois. He reported that Mr John Fleming, who is connected 
with the Hosenbach Company, had known of the Library «s interest in acquiring 
the volume and had called this to the attention of Mr Silver who thereupon 
made the gif t, 

Cn motion made by Mr Friedman and duly seconded; it was 

VOTED: that a Fifteenth Centxiry Benedictine Psalter tendered 
at this meeting of the Board by Louis H. Silver, of 
Wilmette, Illinois, to the Trustees of the Public Library 
of the City of Boston (a corporation under Chapter III4 of 
the Acts of 1878) as a gift be, and the same herety is, 
accepted with gratitude. 

and 

FURTHER 

VOTED: that the Trustees extend to Louis H. Silver, of Wilmette, 
Illinois, their warm appreciation for his generous gift. 

Mr Friedman stated that an appropriate letter should be sent to Mr 
Silver. The President suggested that the letter be signed by all the 
Trustees and it was so agreed. 

Mr Canhaia suggested that a letter should be similarly sent to the 
bookdealer. 

Mr Connolly stated that the Director would draft suitable letters 
to both Mr Silver and Mr Fleming, 



Minutes of Meeting 
Corporation 



I 



In Board of Trustees 
k January 1957 



1 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at kzhS o'clock p.m. 

Present: Archbishop Cushing, Messrs Buxton, Canham, Friedman, 
and McDonald, Trustees. 

The President, Archbishop Cushing, in the chair. 

The minutes of the meeting of ih December 1956 as presented were 
approved. 

The Director stated that annually the Board authorized at its first 
meeting in the calendar year distribution by the Collector-Treasurer of the 
income earned in the preceding year by the GENERAL INVESTMENT ACCOUNT, 
BENTON BOOK FUND, and CHILDREN'S FUND. 

On motion made by Mr Friedman, and duly seconded, it was 



VOTED: 



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and 
VOTED: 



Dissolveds 



cZ/L^^ f^ /io^-tW^^^/wi.^'^ 



Clerk 



and 

VOTED: 



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that Milton E. Lord, Director and Librarian of the 
Public Library of the City of Boston, be and hereby 
is authorized and directed to cause to be distributed 
and paid to the Trustees of the Public Library of the 
City of Boston the income of the GENERAL INVESTMENT 
ACCOUNT for the period of January 1, 1956 to December 
31, 1956. 



that Milton E. Lord, Director and Librarian of the 
Public Library of the City of Boston, be and hereby is 
authorized and directed to cause to be distributed and 
paid to the Rector of Trinity Church, to be held by 
said Rector pursuant to the provisions of the 12th 
Clause of the Will of Josiah Benton, as defined by the 
Agreement of Compromise, dated January 15, 1935 and 
made in connection with the administration of the trust 
created by said Clause, f our tenths of the income of 
the BENTON BOOK FUND for the period from January 1, 1956 
to December 31, 1956 inclusive, now held in the custoiibr 
of the Collector-Treasurer of the City of Boston, and 
to cause to be distributed and paid to the Trustees of 
the Public Library of the City of Boston, the remaining 
six tenths of said income for said period to be applied 
to the purchases provided in said Agreement of Compromise. 



that Milton E. Lord, Director and Librarian of the 
Public Library of the City of Boston, be and hereby is 
authorized and directed to cause to be paid to the 
Rector of Trinity Church income for the year ending 
December 31, 1956 on THE CHILDREN'S FUND, now held in 
the custocfy of the Collector-Treasurer of the City of 
Boston p\irsuant to the provisions of the Uth Clause of 
the will of Josiah H. Benton, as required by the 12th 
Clause of said Will. 



:^6 



a? 



The Director brought to the attention of the ^°^^^^«^P^^^^ 
memorial gifts from a number of associates of the ^*^% Sidney SAltman, 
SSd of Geraldine M. Altman, Branch librarian, Jamaica ^^^^^^^^^ 
Ubraiy. He stated that the individuals would be ^^f^^^.J^^^^^^Jf ^^^^^^ 
Trustees and that Mrs Altman would be consulted in the matter of use of 

* On motion duly made and seconded it was 



VOTED: 



and 

VOTED: 



and 
VOTED: 



AND 
VOTED: 



and 
VOTED: 



and 

VOTED: 



that the sum of ten dollars ($10. ) tendered at this 
meeting of the Board by Edwards-Hunt Co. , Inc. to 

the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter lUi of the Acts 
of 1878) in memory of Sidney S. Altman be, and the 
same hereby is, accepted with gratitude. 

that the sum of twenty-five dollars ($25.) ^ndered 
at this meeting of the Board by Mr Ric^^^d JC. Manoff 
to the Trustees of the Public Ubrary of the City of 
Boston (a corporation under Chapter llU of the Acts 
of 1878) in memory of Sidney S. Altman be, and the 
same hereby is, accepted with gratitude. 

that the sum of ten dollars ($10.) tendered at this 
meeting of the Board by Miss Geraldine Reitz to the 
Trustees of the Public Library of the City of Boston 
(a corporation under Chapter llU of the Acts of 1870 ) 
in memory of Sidney S. Altman be, and the same hereby 
is, accepted with gratitude. 

that the sura of five dollars ($5.) tendered at this 
meeting of the Board by Miss Ethel Seletsky to the 
Trustees of the Public Ubrary of the City of Boston 
(a corporation under Chapter llU of the Acts of 1878) 
in memory of Sidney S. Altman be, and the same hereby 
is, accepted with gratitude. 

that the sum of fifteen dollars ($l5. ) tendered at 
this meeting of the Board by the Sweets Co. of America, 
Inc. to the Trustees of the Public Library of the City 
of Boston (a corporation under Chapter llU of the Acts 
of 1878) in memory of Sidney S. Altman, be, and the 
same hereby is, accepted with gratitude. 

that the sum of twenty-five dollars ($25.) tendered at 
this meeting of the Board by the Welch Grape Juice 
Conmany to the Trustees of the Public Library of the 
City of Boston (a corporation under Chapter IIU of the 
Acts of 1878) in memory of Sidney S. Altman be, and 
the same hereby is, accepted with gratitude. 



I 



I 



The Director reported a further gift from Mr Richard A. Ehrlich 
of autograph letters and documents to be added to the Virginia and 
Richard Sirlich Collection, with the request that the gift remain 
anonymous. 

On motion duly made and seconded it was 



VOTED: 



that there be and hereby is accepted by the Trustees 
of the Public Library of the City of Boston with warm 
appreciation the further gift received on December 28, 
1956 from Mr Richard A. Ehrlich, of autograph letters 
and documents to be added to the Virginia and Richard 
Ehrlich Collection as listed below: 



I 



Benjamin Franklin 


D3 


1 Pg 


Guy De Maupassant 


ALS 


1 pg 


Daniel De Foe 


ASig 




Peter Faneuil 


ADS 


1 pg 


Napoleon 


13 


1 pg 


Constance Mozart 


ALS 


1 pg 


Abraham Lincoln 


ABS 


2 pg 


Robert Browning 


ALS 


3 pg 


Voltaire 


AIS 


1 pg 


Hector Berlioz 


ALS 


2 pg 


Queen Anne 


DS 


1 pg 


Napoleon's Minister of 






Public Vforship 


DS 


2 pg 


Edward, Duke of Windsor 


ASig 





I 



I 



I 



Mr Moloney reported that Investment Counsel had recommended that 
the Trustees take no action in respect to fractional shares of City Service 
common stock received by the CHILDREN'S FUND and thereby accept such 
distribution as the Conpany makes. 

The recommendation was accepted. 

Mr Moloney reported that since the preceding meeting a dividend 
payment for the BENTON BUILDING FUND had been received and that Investment 
Counsel recommended its investment in the same government bonds recommended 
at the December lU meeting for other available principal cash of the 
BENTON BUILDING FUND. 

On motion made by Mr McDonald and seconded by Mr Friedman, it was 

VOTED: tiiat James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of 
Boston to purchase at market with available uninvested 
cash for the BENTON BUILDING FUND the following 
securities : 

$25,000 par U. S. Treasury Bonds 2^, due 9A5A959-57 

The Director reported receipt of the quarterly statements of principal 1/ 
and of income from the Trustee of the JOHN DEFERRARI INDENTURE OF TRUST DATED H- 
JULY 1, I9U7, copies of which would be made available to members of the Board. 



Dissolved. 



^8i^ 



B PurtJL'*^*'*^ 



Clark 



;i8 






Corporation 
Minutes of Meeting 



In Board of Trustees 
18 Janiiary 1957 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 5:30 o'clock p.m« 

Present: Archbishop Cushing, Messrs Buxton^ Canham, Friedman^ 
and McDonald^ Trustees* 

The President^ Archbishop Cushing^ in the chair* 

The minutes of the meeting of k January 1957 as presented were 
approved, 

Mr Moloney stated that since the preceding meeting the Finance 
Committee had authorized a change in its directions to the Collector- 
Treasurer of lli Deceamber 1956 relative to purchase of certain securities 
for the GENERAL INVESTMENT ACCOUNT and that this action diould now be confirmed. 

On motion duly made and seconded^ it was 

VOTED s that there be and hereby is confixned the action of the 

Finance Conmittee of the Trustees taken on 10 January 1957 
amending the vote taken by the Board of Trustees on lU 
December 1956 authorizing and directing the Collector- 
Treasurer to purchase for the (ffiNERAL INVESTMENT ACCOUNT 
certain securities so as to read as follows t 

•VOTED: that James E. Qildea, Collector-Treasurer, be 

*and hereby is authorized and directed on behalf 
'of the City of Boston to purchase for the 
'GENERAL INVESTMENT ACCODNT with the proceeds of 
'the collection at maturity of $57,000 par 
'United States Savings Bonds Series G, 2^ 
* maturing December 1, 1956 together with avail- 
'able uninvested principal cash, the following 
' securities t 

•500 shares American Can Company 1% Preferred- 
•Lirait UO 

'$20,000 Scott Paper Convertible 38 - 1971 - 
'Limit 97 

'$10,000 Sears Roebuck Acceptance Cosp, h 5/88 
•Debentures - 1972- Limit 101 

'$10,000 Sinclair Oil New Convertible h 3/8s - 
'1986 (when issued) - Limit 107 

'$10,000 National Cash Register U^ - 1981 - 
'Limit 107 

'with the understanding that the Collector* 
'Treas\irer shall purchase whichever of the 
'two, Sinclair Oil or National Cash Register, 
'may sell first within the |)rice limit of 107 

'and that the Director, and Librarian be authorized 
•to notify the Collector-Treasurer of the forecoinff 
•votes. ' 



I 



Altman. 



I 



The Director reported an additional gift in memory of Sidney S. 
On motion duly made and seconded, it was 



VOTED: that the sum of ten dollars ($10,) tendered at this 
meeting of the Board by Benedict S, Alper in memory 
of Sidney S. Altman to the Trustees of the Public 
Library of the City of Boston (a corporation under 
Chapter 111; of the Acts of I878) for the purpose of 
purchasing books be, and the same hereby is, 
accepted with gratitude* 

The Director reported receipt of the semi-annual payments to the 
principal of the James layman Vftiitney Fund and to the Whitney Bibliographic 
Accomt from the Trustee of the Estate of James lyman Whitney. 

On motion duly made and seconded, it was 

VOTED: that the sura of one thousand three hundred thirty-two 

dollars and eighteen cents ($1,332.18) tendered at this 
meeting of the Board as the semi-annual payment on account 
of the legacy given to the Trustees of the Public Library 
of the City of Boston ( a corporation under Chapter llU of 
the Acts of 1878) by the will of James layman Whitney, idio 
died on September 25, 1910 (Middlesex Probate No. 86,Uli8), 
be and the same hereby is, accepted id.th gratitude and added 
to the James Lyman Whitney Fund; 



I 



I 



and 

VOTED: 



and 



• 



I 



that the sum of one thousand three hundred thirty-two dollars 
and eighteen cents ($1,332.18) which was this day added to 
the James lyman Whitney Fund be invested through the General 
Investment Account established by vote of the Board on 
December 1, 1950; that for the purpose of enabling such in- 
vestment one thousand sixty-five and one-half units be, and 
the same hereby are, added to said General Investment Account 
so that said General Investment Account shall hereafter con- 
sist of 1,283,U75 units instead of l,282,U09i units as here- 
tofore; and that the one thousand sixty-five and one-half 
additional units hereby added to the General investment 
Account be, and the same hereby are, allocated to the James 
lyraan Whitney Fund on the basis of $1.25 per unit, which is 
hereby determined to be the present fair value per unit of 
the 1,282,U09^ units heretofore outstanding. 



VOTED: that the sum of three hundred fifty dollars tendered at 
this meeting of the Board as the semi-annual payment on 
account of the legacy given to the Trustees of the Public 
Library of the City of Boston (a corporation under Chapter 
llii of the Acts of 1878) by the will of James Lyman Whitney, 
who died on September 25, 1910 (Middlesex Probate No. 86,l|l48), 
be and the same hereby is, accepted. 



40 



Mr McDonald reported that he had been approached by an officer of 
the Natioaal Shaianut Bank relative to a meeting to discuss some changes in 
4 investments for the JOHN DEFERRARI INDENTURE OF TRUST DATED JULY 1, 19U7| 
^of which the Bank is sole Trustee. It was agreed that Messrs Canham and 
McDonald should attend the meeting. 



4 



Dissolved. 



Clerk 



I 



Minutes of Meeting 
Corporation 



In Board of Trustees 
15 Fsbruary 1957 



I 



allocated to the Dr Samuel Abbott Qreen Memorial Fund on 
the basis of $1.25 per unit^ which is hereby d^tennined to 
be the present fair value per \init of the 1,283,U75 units 
heretofore outstanding* . 

The Director reported that the Harvard University Press had now 
submitted its bill for supplying to the Library the 1500 copies of th« 
History of the Boston Public Libreiry written by Walter M* Vftdtehill agreed 
upon in the publication arrangements and a separate bill for the 100 copies 
supplied to the Mayor for his use. He stated that the Board should now 
take action to authorize payment* 

On motion duly made and s econded, it was 



VOTED: 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 5s01 p.m. 

Present: Archbishop Cushing, Messrs Buxton, Canham, Friedman, 
and McDonald, Trustees. 

The President, Archbishop Cushing, in the chair. 

The minutes of the meeting of 18 January 1957 as presented were 
approved. 

The Director reported receipt of an annual payment to the principal 
of the Dr Samuel Abbott Green Memorial Fund of the proportionate share of 
the Trustees of the Library under a trust provision for Ruth Lawrence 
Briggs in the estate of H, Sylvia A. H. G. Wllks* 

On notion duly made and seconded, it was 



that Milton E. Lord, Director, and Librarian be and 
hereby is authorized and directed to nake payment from 
the accrued income of the Dr Samuel Abbott Green Memorial 
Fund in the sum of four thousand dollars ($U,000.) to 
Harvard University Press for supplying 1500 bound and 
jacketed copies of Walter M. Whitehill's History of the 
Boston Public Library ; 



and 

VOTED: 



I 



I 



that Milton E. Lord, Director, and Librarian be and 
hereby is authorized and directed to soke payment f^ora 
the accrued income of the Dr Samuel Abbott Green Memorial 
Fund in the sum of two hundred eighty-five dollars ($285.) 
to Harvard University Press for supplying 100 bound and 
jacketed copies of Walter M. Whitehill's History of the 
Boston Public Library * 

On motion made by Mr Friedman and duly seconded, it was 



VOTED: 



and 

VOTED: 



that the sum of twelve dollars and seven cents ($12.07) 
tendered at this meeting of the Board as a payment on 
account of the legacy given to the Trustees of the Public 
library of the City of Boston, (a corporation under Chapter 
llU of the Acts of 1878) by the will of H. i>ylvia A. H. 0. 
WLlks who died on February 5, 1951, be, and the same here- 
by is accepted with gratitude and funded as the Dr Samuel 
Abbott Green Memorial Fund • the inconie to be added to the 
principal until otherwise ordered by the Board; 

that the sum of $12,07 ^diich was this day funded as the 
Dr. Samuel Abbott Green Memorial Fund be invested through 
the General Investment Account established by vote of this 
Board on December 1, 1950; that for the purpose of enabling 
such Investment ten additional units be, and the sane here- 
in are, added to said General Investment Account so that 
said General Investment Account shall hereafter consist of 
1,283,U85 units instead of 1,283,U75 units as heretofore; 
and that the ten additional units hereby added to the 
General Investment Account, be, and the same hereby are. 



VOTED: 



<l 



that there be and hereby is confirmed the action of 
the Finance Committee of the Trustees taken on 21 
Jamiary 1957 authorizing and directing James E. Gildea, 
Collector-Treasurer, to sell for the BENTCN BOOK FUND 
the following securities: 

500 rights Niagara Mohawk Power Corporation 



and 

FURTHER 

VOTED: 



I 



that there be and hereby is confirmed the action of 
the Finance Committee of the Trustees taken on 21 
January 1957 authorizing and directing James E. Gildea, 
Collector-Treasurer, to sell for the CHILDREN'S FIKD 
rights received as follows: 

70 rights Niagara Mohawk Power Corporation 

The minutes of the Finance Committee of 12 February 1957 as 
presented were approved. 

Mr Moloney submitted a recommendation of Investment Counsel in 
respect to certain rights received by the BENTCN BOOK FUND. 

On motion made by Mr McDonald, and duly seconded, it was 






I 



VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the PubHc Library of the C3ity of Boston 
to sell for the BENTON BOOK FUND rights received as 
follows: 

UOO rights Phillips Petroleum Company. 

The Director reported on income received in 1956 for the GENERAL 
INVESTMENT ACCOUNT, BENTCN BOOK FUND, and CHILDREN'S FUNDS as follows: 



I 



I 



GENERAL INVESTMENT ACCOUNT 
BENTCN BOOK FUND 
CHILDREN'S FUND 



♦52,192.140 

3U,363.78 

U,556.33 



He called attention to the improved rate of return on investments 
being received by the Libraiy. 

He stated that, in accordance with the Agreement of Compromise, $13,7U5»51 
of the income of the BENTON BOOK FUND has been transmitted to the Rector 
of Trinity Church, as also had been the income of the CHILDREN'S FUND. 

The Director reported that the inventories as of January 1, 1957 
for the GENERAL INVESTMENT ACCOUNT and the JOHN DEFERRARI INDENTURE OF 
TRUST DATED DECEMBER 13, 19li8 prepared by Investment Counsel had been 
received and sent to the Trustees. 



Dissolved: 



^^ /2,/iu*e.„vc«^ 



I 



I 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
8 March 1957 



A regular meeting of the Trustees of the PubHc Library as a 
Corporation was held in the Trustees Room at 5^22 o'clock p.m. 

Present: Archbishop Qushing, Messrs Buxton, Canham, and 
McDonald, Trustees. 

The President, Archbishop CusMngy in the chair. 

The minutes of the meeting of 15 February 1957 as presented 
were approved. 

Mr Moloney submitted a report on the status of trust funds as of 1 
January 1957, stating that the studies showed the composition of the 
funds with respect to bonds and cash, preferred stocks, and common stock 
holdings in the several funds held by the Trustees and those library 
funds not held ty the Trustees, the net income of the several funds, and 



1 



I 



"ti 



^k 



their book and market values with respective yields. 

Mr Moloney submitted a recommendation from Investment Counsel 
relative to the sale of rights received belonging to the BENTCN BOOK 
FUND. 

On motion made by Mr Btxton and duly seconded, it was 

VOTED: that James E. Oildea, Collector-Treasurer, be 

and hereby is authorized and directed on behalf 
of the Trustees of t he Public librtur of the City 
of Boston to sell for the BENTCN BOOK HJND rights 
received as follows: 

300 rights Consolidated Edison Company of New York, Inc. 

The President reported that he had talked with President Case of 
Boston University concerning the University's plans for vacating the 
buildings to the rear of the Central Ubrary and that President Case 
had informed him that present plans were to vacate in 1959 in accordance 
with the purchase and sale agreement. 

Mr Canham inquired idiether consideration had been gi-ven to use of 
the properties by the library or rental of them prior to any building by 
the Library. 

Mr Buxton suggested that outside advice in the matter might be 
obtained. 

Mr McDonald inquired as to arrangements made for the Mayor to 
attend a meeting of the Trustees. 

The Director reported that arrangements were being attempted 
to have the Mayor attend a meeting of the Trustees either on March 22 
or 29. 

A general discussion followed as to possible use of the buildings 
to the rear for maintenance and storage purposes, the problem presented 
by the inadequate and poorly constructed annex to the Central library 
building, the possibility of interesting the Mayor in incorporating the 
library construction into the City's plan for development of this area 
of the city in conjunction with the building project of the Prudential 
Life Insurance Company of America. 



Dissolved. 



i!MtfJ^^f^ ( t> I 6hCfJkM^^uUU\^ 



Clerk 



iSH 



44 






Minutes of Meeting 
Corporation 



In Board of Truatees 
22 March 1957 



A meeting of the Truatees of the Public Library as a Corporation 
was held in the Trustees Room at U:l5 o'clock p.m. 

Present: Messrs Canhara and MeDonald, Trustees ♦ 

The Vice President, Mr Canham, in the chair. 

In the absence of a quorum the following action was taken, subject 
to the written assent of a majority of the Board, as attested by the 
signatures of the Trustees to these minutes. 

Mr Moloney reported that since the preceding meeting the Finance 
Committee had authorized sale of certain rights received by the GENERAL 
INVESTMENT ACCOUNT and the JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 

13, 19I48. 

On motion duly made, it was 

VOTED: that there be and hereby is confirmed the action of the 
Finance Committee of the Trustees taken on 11 March 1957 
authorizing and directing the Collector-Treasurer to sell 
certain rights received by the (2]NERAL INVESTMENT ACCOUNT 
as follows: 

1500 rights Lone Star Gas Company 

• 

and 

FURTHER 

VOTED: that there be and hereby is confimied the action of the 
Finance Committee of the Trustees taken on 11 March 1957 
authorizing and directing the Collector-Treasurer to sell 
certain rights received by the JOHN DEFERRARI INDENTURE OF 
TRUST DATED DECEI4BER 13, 19U8 as follows: 

200 rights Lone Star Gas Company 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing votes. 

Mr Moloney reported that Investment Counsel had recommended sale 
of certain rights received by the JOHN DEFERRARI INDENTURE OF TRUST DATED 
DECEMBER 13, 19U8. 

On motion duly made it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell for t he JOHN DEFERRARI INDENTURE OF TRUST 
DATED DECEMBER 13, 19U8 rights received as follows: 

200 rights El Paso Natural Gas Company common 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 



I 



I 



Dissolved 



vote. 



^ /i^0^JL4^r%AjU^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
3 May 1957 



I 



I 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at kihS o'clock p.m. 

Present: Archbishop Cushing, Messra Biixton, Canham, and 
McDonald, Trustees. 

The President, Archbishop Gushing, in the chair. 

The minutes of the meeting of 8 March 1957 as presented wex^ 
approved. 

The action taken by Messrs Canham and McDonald on 22 March 1957 
in the absence of a quorum as presented was approved. 

Hie minutes of the meeting of the Finance Committee of K) April 
1957 as presented were approved. 

The Director stated that authorization was necessary for entering 
into contracts for the ensuing year for investment counseling services 
for the several groups of funds held by the Corporation. 

On motion made by Mr McDonald and seconded by Mr Buxton, it was 



VOTED: 



and 

VOTED: 



1 



I 



that there be entered into an agreement with Messrs 
Scudder, Stevens & Clark, 10 Post Office Square, 
Boston, for investment counseling services in con- 
nection with the QEJiERAL INVESTMENT ACCOUNT for the 
period April 1, 1957 through March 31, 1958, in 
accordance with the terms specified in the agreement, 
the total fee for such services not to exceed three 
thousand six hundred dollars ($3,600*), or one-fourth 
of one percent of capital, whichever is the lesser | 



that Milton E. Lord, Director, and Librarian, be and 
hereby is authorized to make from time to time as 
specified in the contract dated 2 April 1957 between 
the Trustees of the Public Library of the City of Boston 
and Messrs Scudder, Stevens & Clark, 10 Post Office 
Square, Boston, the payments prescribed by said con- 
tract from undistributed income of the GENERAL 
INVESIMENT ACCOUNT, if he finds that the conditions 
precedent to such payment have been fulfilled. 



4B 



47 



and 



VOTED: that there be entered into an agreement with Mesers 
Scudder, Stevens & Clark, 10 Post Office Square, 
Boston, for investment counseling services in con- 
necUon iiith the JOtU DEFERRARI INDENTURE OF TRUST 
DATED DECEMBER 13, 19U8, for the period April 1, 1957 
through March 31, 1958, in accordance with the tenns 
specified in the agreement, the total fee for such 
services not to exceed nine hundred dollars ($900.), 
or one-fourth of one percent of capital, whichever 
is the lesser; 



I 



I 



and 

VOTED: 



and 



that Milton E. Lord, Director, and librarian, be and 
hereby is authorized to make from time to time as 
specified in the contract dated 2 April 1957 between 
the Trustees of the Public Library of the City of 
Boston and Messrs Scudder, Stevens & Clarl^, 10 Post 
Office Square, Boston, the payments prescribed by 
said contract from undistributed inccme of the JOHN 
DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 19U8, 
if he finds that the conditions precedent to such 
payments have been fulfilled. 



VOTED: that there be entered into an agreement with the 

Second Bank - State Street Trust Company, State Street, 
Boston, for investment counseling services for the BENTCN 
BOOK, BENTON BUILDING, AND CHILDREN'S FUNDS, for the 
period April 1, 1957 through March 31, 1958, in accord- 
ance with the terms specified in the agreements, the 
total fee for such services not to exceed nine hundred 
and fifty dollars ($950.) j 



I 



I 



and 
VOTED: 



that Milton E. Lord, Director, and librarian, be and 
hereby is authorized to make from time to time as 
specified in the contract dated 2 April 1957 between 
the Trustees of the Public Library of the City of 
Boston and the Second Bank - State Street Trust Conpany, 
State Street, Boston, the payments prescribed by said 
contracts from undistributed income of the BENTCN BOOK, 
BENTON BUILDING, AND CHILDREN'S FUNDS, if he finds that 
the conditions precedent to such payment have been ful- 
filled. 

The Director reported receipt of the review of investment action 
for the preceding year from Investflient Counsel for the BENTICN BOOK, 
BENTCN BUIIDING, and CHILDREN'S FUNDS. 

The Director stated that since the last meeting of the Finance 
Committee held on April 10 the Committee had cancelled a purchase 
authorization for the GENERAL INVESTMENT A CCOUNT on advice of Invest- 
ment Counsel. 



On motion duly made and seconded, it was 

VOTED: that there be and hereby is confirmed the action of 
the Finance Committee taken on 16 April 1957 in 
authorizing and directing the Collector-Treasurer 
to withdraw the authorization voted April 10 to 
pruchase for the GENERAL INVESTMENT ACCOUNT the 
following securities: 

125 shares Eastman Kodak, Cooimon 

Mr Moloney stated that it would be desirable to hold a meeting of 
the Finamce Committee to consider the effect on the trust fund invest- 
ments of the contemplated withdrawal of sizeable sums in connection 
with the resumption of the modernization program and the program for 
the enlargement of the Central Library. It was agreed that a meeting 
of the Finance Ccxnmittee should be held before the summer recess. 

The Director submitted for the consideration of the Board 
budget allocations for trust funds income for 1957* 

On motion made by Mr Canham and duly seconded p.t was 

VOTED: that there be adopted the budget allowances for the 
fiscal year beginning January 1, 1957, based on 
estimated trust funds income, as set forth in the 
accompanying schedules: 

Division of Reference and Research Services 

General: 

General Reference 
Periodicals and Newspapers 

Periodicals $ 150.00 

Newspapers 1,638.00 

Government Documents 
Maps 

The Humanities 

LiteratTire and Languages 

History 

Philosophy, Psychology, and ReHgion 

The Arts 



$1,U50.00 
1,788.00 



250.00 
80.00 



♦3,568.00 



I 



I 



Fine Arts 

Music 

Prints 

The Social Sciences 

Business 
Education 
Social Sciences 



2,875.00 
2,875.00 
2,000.00 



3,800.00 
1,955.00 
1.9U5.QO 



3,800.00 

1,300.00 
2.800.00 



7,750.00 



7,700.00 



7,900.00 



'4 



18 



2,300.00 

2,200.00 

2,1450.00 

200.00 



Science and Technology 

Physical Sciences 
Biological Sciences 
Engineering 
Patents 

Rare Books 
Reserve Famd 
Contingency Fund 
TOTAL 



Division of Howe Reading and Cominunity Services 

Charlestonn Branch lAbrary 
Dorchester Branch Library 
East Boston Branch Library 
Mattapan Branch Library 
Roslindale Branch Library 
South Boston Branch Library 
West End Branch Library 
West Ro3d)ury Branch Library 
Miscellaneous 

TOTAL 

N on ■'Public Departments 

Director's Office 

Information Office 

Personnel Office 

Office, Division of Home Reading & Community Services 

Office, Division of Reference and Research SerrLoes 

Cataloging and Classification Department, 

Home loading and Canmunlty Services 
Cataloging and Classification Depcirtznent, 

Reference and Research Services 
Book Selection, Department, Home Reading & Conmunity 

Services 
Book Selection Department^ Reference & Research 

Services 
Book Purchasing Department 
Staff Library 

TOTAL 



7,150.00 
16,905.00 
10,761.00 

9,000.00 
$70,75)4.00 



I 621.00 

72.00 

222.00 

981.00 

116.00 

Ikh.OO 

32.00 

80.00 

69.00 

I 2,337.00 



$ 300.00 

100.00 

50.00 

100.00 

300.00 

350.00 

800.00 

150.00 
li5o.oo 

200.00 
800.00 

% 3,600.00 



19 



Miscellaneous Purposes 



I 



I 



$ 69.00 
622.00 
535>00 



I 



For Staff Grants 

For the Benefit of the Library Staff: 

Boston Book Fair 1938 Fund 

Louis E. Kirstein Fund 

Alice Lincoln Whitney Fund 
For Special Awards: 

Mary U. Nichols Fund 
For the Central Library Building: . :' 

Central Library Building Fund 
For the Care and Cleaning of the Sargent Paintings: 

John Singer Sargent Fund 
For the Care and Cataloging of Manuscripts: 

James Lyman Whitney Fund 



I 600.00 



TOTAL 



1,226.00 

86.00 

138 .00 

6U5.00 

2.773>00 
I5,U68.00 



and 

VOTED: 



i 



that Milton E. Lord, Director, and Librarian, or upon his delegation John 
J. Connolly, Assistant to the Director, and Chief Executive Officer, or 
Elizabeth B. Brockunier, Assistant to the Director, and Clerk of the Cor- 
poration, or Francis X. Moloney, Assistant to the Director, In Charge of 
Business Operations, be and he hereby is authorized to sign on behalf of 
the Corporation in approval of the p ayment of all vouchers or bills 
covering expenditures incurred in terms of the budget allowances for 
the fiscal year beginning January 1, 1957 as approved by the Corporation 
by its vote of May 3, 1957 and for which trust funds income will have 
been duly received for the said fiscal year, sAid payments tobe reported 
to the Corporation at its next business meeting for confirmation and 
approval. 

The Director stated that the date for holding the annual meeting 
was the first Monday in May, but that it was customary to postpone the 
annual meeting to the date of the next regular scheduled meeting "ttiereafter. 
It was therefore agreed that the annual meeting should be held on Friday, 
May 17. 



Dissolved: 



\aLJ^ fi liMt/k^A/AAX^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, 17 May 1957 



I 



I 



The annual meeting of the Trustees of the Public Library as a 
Corporation of the City of Boston, postponed from Monday, 6 May 1957, 
was held at 3:35 p.m. 






Present: Archbishop Cushing, Messrs Canham, Friedman, 
McDonald, Trustees. 



€md 



I 



.10 



The President, Archbishop Gushing, in the chair. 



The Corporation then proceeded to elect by viva voce its officers 
for the ensuing year. 

First vote for President 

Mr Canham passed. Archbishop Gushing voted for Erwin D. 
Ganham, Mr Friedman voted for Erwin D. Canham, Mr MfcDonald 
voted for Erwin D. Canham; and Erwin D. Ganham was declared 
elected President. 

First vote for Vice President 

Mr Canham voted for Lee M. Friedman, Archbishop Gushing 
voted for Lee M. Friedman, Mr Friedman passed, Mr McDonald 
voted for Lee M. Friedman; and Lee M, Friedman was declared 
elected Vice President. 

First Vote for Clerk 

Mr Canham voted for Elizabeth B. Brockunier, Archbishop 
Gushing voted for Elizabeth B. Brockunier, Mr Friedman 
voted for Elizabeth B. Brockunier, Mr McDonald voted for 
Elizabeth B. Brockunier; and Elizabeth B, Brockxmier was 
declared elected Clerk. 

First vote for Clerk pro tem 

Mr Canham voted for Milton E. Lord, Archbishop Gushing 
voted for Milton E. Lord, Mr Friedman voted for Milton E. 
Lord, Mr McDonald voted for Milton E. Lord; and Milton E. 
Lord was declared elected Clerk pro tem. 

On motion duly made and s econded, it was thereupon 



VOTED: 



VOTED: 



and 

VOTED: 



that any member of the Corporation be, and 
hereby is authorized to sign on behalf of 
the Corporation bills, special drafts, and 
payrolls of the Library. 

that the President be and hereby is authorized 
and empowered to appoint a Finance Committee to 
serve until the next annual meeting, said 
Finance Committee to consist of a quorum of the 
Trustees and to have power to s ct in representation 
of the CoiTporation in the matter of the sale, 
purchase, and investment of the cash and securities 
oalonging to the Corporation; 



that the Finance Committee, being made ip itself 
of a quorum of the Tinistees, be and hereby is 
empowered to act by vote of not less than three 
members in representation of the Corporation in 
the matter of the acceptance of bequests and gifts 
that «ay be made to the Corporation, such action 



I 



i 



as it takes in this respect always to be reported 
to the next meeting of the Corporation and at that 
time to be incorporated officially into the r ecords 
of the Corporation; 



and 
VOTED: 



I 



I 



that the Finance Committee, being made up itself 
of a quorum of the Trustees, be and hereby is 
empowered to act by a vote of not less than three 
members in representation of the Corporation in the 
matter of the sale and investment of cash and 
securities belonging to the Corporation, such action 
as it takes in this respect always to be reported to 
the next meeting of the Corporation and at that time 
to be incorporated officially into the records of the 
Corporation. 

The President appointed Messrs Btixton, Canham, Ftiedman, and 
McDonald as members of the Finance Committee, with Mr Ganham as bhairman. 

The President then appointed Milton E. Lord as Clerk of 
Committees and Francis X, Moloney as Assistant Clerk of Committees to 
serve until the next annual meeting. 

Clerk 



The Clerk qualified for office by taking the following oath: 
I, Elizabeth B, Brockunier, solemnly swear that I will well 
and faithfully perform all the duties incumbent upon me as 
Clerk of the Trustees of the Public Library of the City of 
Boston; so help me God. 



^^L^Mt loloutJL^yuuvu 



Sworn and subscribed to before me this 20th day of May, A.D. , 1957, at 
Boston, Suffolk County, s.s., Massachusetts 




Notary Public 



pc 



^' 



io 



fC' 



n 



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5a 



Corporation 
Minutes of Meeting 



In Board of Trustees 
17 May 1957 



A regular meeting o f the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at Us 30 o'clock p.m. 



I 



The Director reported in the matter of the annual examination of 
the security holdings of the Corporation that the firm of Stewart, Watts 
and Bollong had made the examination in pre-yious years and^unless the 
Board wished to make a change, would be requested to do so for 1956. 

Cta motion made by Archbishop Gushing and duly seconded, it was 



VOTED: 



Present: Archbishop Cushing, Messrs Canham, Friedman, and McDonald, 



Trustees. 



The President, Mr Canham, in the chair. 



The Director presented a certificate from the City Clerk that the 
Most Reverend Richard J. Cushing had been appointed a Trustee of the 
Public Library for the term ending May 1, 1962 and had appeared and 
been duly sworn as such officer on May 6. 



Dissolved. 



that there be and hereby is authorized the 
employment of Arthur Toung and Company, formerly 
Stewart, Watts and Bollong, Certified Public 
Accountants, 50 State Street, Boston, to make 
the annual examination of the trust funds hold- 
ings of the Corporation for the period January 1- 
December 31, 1956 • 

Clerk 



The minutes of the meeting of 3 May 1957 as presented were approved. 



The Director reported the receipt of a gift for purchase of books 
from a former user of the Library, I4r John Chappie, of Ashlar:d, Wis- 
consin. 

On motion duly made and seconded, it was 

VOTED: that the sum of five dollars (5^5.) tendered at 
this meeting of the Board by Mr John Chappie 
of Ashland, Wisconsin, to the Trustees of the 
Public Library of the City of Boston (acorpo- 
ration under Chapter llU of the Acts of I878) 
for the purpose of purchase of books be, and 
the same hereby is, accepted with gratitude. 

The Director submitted the request of Mr Zoltan Haraszti, Keeper of 
Rare Books for a leave to travel in Europe this siimmer for ten weeks for 
the purpose of purchasing items for the collections cf the Rare Book 
Department with available trust funds income on hand, the expenses of said 
travel of approximately $2250. to be paid by the Library. The Director 
stated that Mr Haraszti had made similar purchasing trips in recent years 
with a portion of his expenses met by the Library and that the results of 
these trips had been advantageous to the Library in the acquisitions obtained. 

On inotion duly made and seconded, it was 

VOTED: that there be and hereby is authorized traveling 
expenses in Europe of Zoltan Haraszti, Keeper of 
Rare Books, in an amount of approximately $2250., 
in connection with purchase of certain items fbr 
the Library, said expenses to be a charge against 
trust funds income. 



Corporation 
Hinutes of Meeting 



In Board of Trustees 
7 June 1957 



I 



I 



III 



A regular meeting of the Trustees of the Public Libraryas a Corpo- 
ration was held in the Trustees Room at 5:30 o'clbck p.m. 

Present: Miessrs Buxton, Canhan, Friedman, and McDonald. 

The President, Mr Canham in the chair* 

The minutes of the annual meeting held on May 17 and of the regular 
meeting of May 17 as submitted were approved. 

Mr Moloney reported that the auditors engaged to make the annual 
audit of Corporation trust fund holdings had stated that their fee for 
the current audit would be $750. instead of the previous $575> because 
of the increase in the auditing work resulting from Increased investment 
activity and additional funds such as the JOHN DEFERRARI INDENTURE OF 
TRUST DATED DECEMBER 13, 19U8. 



Dissolved! 



fAM^Mi^ ' 5 /jirE^<(4K«^ 



Cleric 



I 



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54 



i>o 



Coxporatlon 
Minutes of Meeting 



In Board of Trttstees 
29 JWy 1957 



A special meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 308 o'clock p.ra. 

Present: Archbishop Gushing, Messrs Buxton, Canhara, and 
McDonald* 

The President, Mr Canhaui, in the chair* 

The Director reported receipt of a gift of watercolors, drawings, 
and prints by Elizabeth MacKinstry, illustrator and author of children* s 
books. He stated that the gift had come from Miss Florence Brooks, of 
Lenox, Massachusetts. 

On motion duly made and seconded, it was 

VOTED: that the Trustees of the Public Library 

of the City of Boston do hereby acknowledge 
the generous gift of Miss Florence Brooks 
of watercolors, drawings, and prints by 
Elizabeth MacKinstry to the Print Department 
and that the gift of Miss Brooks be and hereby 
is accepted with warm appreciation. 

The Director reported receipt of a gift from a former patron of 
the Library, Mr Ping H. Lee, of New Tork City. 

On motion duly made and seconded, it was 

VOTED: that the sum of four dollars and forty-four 

cents ($li.i4]i) tendered at this meeting of the 
Board by Mr Ping H. Lee, of New York City, to 
the Trustees of the Public Library of the City 
of Boston (a corporation under Chapter llli of 
the Acts of 1878; for the purpose of purchase of 
books be, and the same hereby is, accepted with 
gratitude. 

The Director reported receipt from the New England Trust Company, 
Trustee under the will of James Lyman Whitney, of serai-annual payments 
to the principal of the James Lyman Whitney Fund and to the Whitney 
Bibliographic Acco\mt. 

cii motion duly made and seconded, it was 

VOIED: that the sum of one thousand three hundred twenty-four 
dollars and fifty-five cents ($1,321;. 55) tendered at 
this meeting of the Board as the semi-annual payment 
on account of the legacy given to the Trustees of the 
Public Library of the City of Boston (a corporation 
under Chapter llU of the Acts of I878) by the will of 
James Lyman Whitney, who died on September 25, 1910 
(Middlesex Probate No. 86,14148), be and the same here- 
by is accepted with gratitude and added to the James 
Lyman Whitney Fundf 



I 



t 



and 



I 



I 



and 

VOTED: that the sum of one thousand three hundred twenty-four 
dollars and fifty-five cents ($1,32U.5S) which was this 
day added to the James Lyman Whitney Fund be invested 
through the General Investment Account established by 
vote of the Board on December 1, 1950^ that for the 
purpose of enabling such investment one thousand sixty 
\mits be, and the same hereby are, added to said General 
Investment Account so that said General Investment Ac- 
count shall hereafter consist of l,281i,51i5 units instead 
of l,283,li85 units as heretofore; and that the one 
thousand sixty additional units hereby added to the 
General Investment Account be, and the same hereby are, 
allocated to the James Lyman Whitney Fund on the basis 
of $1.25 per unit, which is hereby determined to be the 
present fair value per unit of the 1,283,W5 units 
heretofore outstanding. 

VOTED: that the sum of three hundred fifty dollars tendered 

at this meeting of the Board of the semi-annual payment 
on account of the legacy given to the IVustees of the 
Public Library of the City of Boston (a corporation 
under Chapter III4 of the Acts of I878) by the will of 
Jaoies Lyman Whitney, who died on September 25, 1910 
(Middlesex Probate No. 86,lUi8), be and the same hereby 
is, accepted. 

The Director stated that since the preceding meeting of the Board 
the Finance Committee had authorized the sale of certain rights held by 
the BENTON BUILDING FUND and that this action should be confirmed. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is confirmed the action of 
the Finance Conmittee taken on 12 July 1957 author- 
izing and directing the Collector-Treasurer to sell 
ll;0 rights First National City Bank of New York 
received ty the BENTON BUILDING FUND. 

The Director reported receipt from Investment Co\insel of the quarter- 
ly appraisal of the GENERAL INVESTMENT ACCOUNT, copies of ^ich had been 
sent to the Trustees. 

The Director reported receipt from Investment Coimsel of the quarter- 
ly appraisal of the JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 
I9U8, copies of which had been sent to the Trustees. 



The Director reported receipt from the National Shawmut Bank as 
Trustee of the JOHN DEFERRARI INDENTURE OF TRUST DATED Ju3y 1, 19li7 of 
the quarterly statement of principal of said trust, copies of which had 
been sent to the Trustees. 



'p 



I 



I 



The Director reported receipt from the National Shawmut Bank as 
Trustee of the JOHN DEFERRARI INDENTURE OF TRUST DATED JULY 1, 19li7 of y: 
the quarterly statement of income of said trust, copies of which had been 
sent to the Trustees. 

The Director reported receipt from Investment Counsel of the quarter- 
ly appraisal of the BENTON BOOK, BENTON BUILDING, and CHILDREN'S FUNDS. 



56 



5? 



The President inquired whether the investments of the BENTON BUILD- 
ING FUND should not be examined with a view to obtaining an increased 
return, inasmuch as funds for building enlargement would not be needed 
in the immediate future. 

Mr Moloney was requested to obtain from Investment Counsel recom- 
mendations for investment on such a basis. 

Mr Moloney submitted for the consideration of the Board recommenda- 
tions from Investment Counsel for the JOHN DEFERRARI INDENTURE OF TRUST 

DATED DECEMBER 13, 19U8. 

On motion made by Mr McDonald and duly seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, 
be and hereby is authorized and directed to 
purchase on behalf of the Trustees of the 
Public Library of the City of Boston with 
available uninvested principal cash for the 
JOHN DEFERRARI INDENTURE OF TRUST, DATED 
DECEMBER 13, 191*8 the following securities: 

225 shares Household Finance Corporation, 
Common Approximate price 27 

and that the Director, and Librarian ba authorized 
to notify the Collector-Treasiarer of the foregoing 
vote. 

Mr Moloney submitted for the consideration of the Board recommenda- 
tions from Investment Counsel for investment of available principal cash 
of the GENERAL INVESTMENT ACCOUNT. 

On motion duly made and seconded, it was 

VOTED: that James E, Gildea, Collector-Treasiarer, be 

and hereby is authorized and directed on behalf 
of the Trustees of the Public Library of the 
City of Boston to purchase at 100 c lower for the 
GENERAL INVESTMENT ACCOUNT with available uninvested 
principal cash the following securities: 

$12,000 Federal Land Bank 3 7/8s due 2/lVl958 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 

The Director called attention to the Implication of the report of the 
Finance Commission relative to the Library's building program, that a further 
conference should be held by the Trustees with the Mayor before proceeding with 
the modernization program. He stated that he believed that the Trustees ought 
to confer with the l^yor in view of the situation of the City, but that, never- 
theless, the logical interim action was to continue to carry through the 
modernization program. 



I 



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Corporation 

Minutes of Special Meeting 



In Board of Trustees 
h October 195? 



t 



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A special meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 3sU3 o'clock p.ra. 

The Director announced the death of Lee M. Friedman, Trustee, 
on 7 August 1957. 

The Director stated that His Honor Mayor John B. Ifynes had 
appointed Sidney R. Rabb to fill the vacancy on the Board. He then 
presented a certificate from the City Clerk that Sidney R. Rabb had 
appeared before him on 12 September 1957 and been sworn as such 
officer. 

Present: Archbishop Gushing and Messrs Buxton, Canham, McDonald, 
and Rabb, Trustees. 

The R-esident, Mr Canham, in the chair. 

The President stated that the business before the meeting was 
the election of a Vice President to fill the vacancy caused by the 
death of Lee M. Friedman. 

The Clerk pro tern then called the roll. 

First Vote for Vice President 

Mr Buxton voted for Sidney R. Rabb, Mr Canham voted for Sidney 
R. RabL, Archbishop Gushing voted for Sidney R. Rabb, Mr 
McDona3 ^ voted for Sidney R. Rabb, and Sidney R. Rabb was 
dbciareu elected Vice President. 

Dissolved at 3'hi P«ro« 




Corporation 
Minutes of Meeting 



In Board of Trustees 
k October 1957 



Dissolved: 



^LuU 0>LJL^ 



I 



C/ PT,a-«li- 



I 



Clerk 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 1^:55 o'clock p.m. 

ft?esent: Archbishop Gushing and Messrs Buxton, Canham, McDonald, 
and Rabb, Trustees. 

The President, Mr Canham, in the chair. 

The minutes of the regtilar meeting of 7 June 1957 and the special 
meeting of 29 July 1957 as presented were approved. 



"^^BSSS^SfcT" 



38 



The Director announced receipt of a gift from the Boston Globe of 
the official file of the Boston Post from I83I to its discontinuance in 

November 1956. 

On motion duly made and seconded, it was 

VOTED: that the Trustees of the Public Library of the 

City of Boston do hereby acknowledge the generous 
gift by the Boston Daily Globe of the official 
bound file of the Boston Post from 9 November I83I 
to 9 November 1956, and that this fine gift be 
and hereby is accepted by the Trustees of the 
Public Library with warm appreciation. 

The President stated that because of the death of Mr Friedman there 
was now a vacancy on the Finance Committee. He thereupon announced 
that he was appointing Sidney R. Rabb to fill the vacancy. 

The Director stated that action taken by the Finance Committee 
since the preceding meeting should be confirmed. 

On motion made by Archbishop Gushing and seconded by Mr Buxton, it 

was 

VOTED: that there be and hereby is confirmed the action 
of the Finance Committee taken September 11, 1957 
authorizing and directing James E. Gildea, Collector- 
Treasurer, to subscribe for the GENERAL INVESTMENT 
ACCOUNT with UOO rights received from the Tampa 
Electric Company, and with available uninvested 
principal cash, for the following securities; 

liO shares, Tampa Electric Company 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 

VOTED: that there be and hereby is confirmed the action 
taken by the Finance Committee September 11, 1957 
authorizing and directing James E. Gildea, Collector- 
Treasurer to sell for the GENERAL INVESTMENT ACCOUNT 
rights received as follows: 

560 rights Tampa Electric Company 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 

VOTED: that there be and hereby is confirmed the action 
of the Finance Committee of the Trustees taken 
September 5> 1957 authorizing and directing James 
E. Gildea, Collector-Treasurer, to sell for the 
John Deferrari Indenture of Trusty Dated December 
13, 19i|t3 the following securities: 

200 rights El Paso Natural Gas Company 



5J) 



I 



I 



I 



I 



and 



and 



I 



I 



and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 

and 

VOTED: that there be and hereby is confirmed the vote of 

the Finance Committee of the Trustees taken August 1, 
1957 authorizing and directing James E. Gildea, 
Collector-Treasurer, to purchase with available un- 
invested cash of the BENTON BUILDING FUND the follow- 
ing securities: 

$33,000 U. S. Treasury Notes 1 7/8s - 2/15/59 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 

Mr Moloney reported that members of the Finance Committee had been 
sent copies of a recommendation from Investment Counsel as to disposi- 
tion of certain rights received by the GENERAL IliVESTlffiNT ACCOUNT. 

On motion made by Mr McDonald and seconded by Mr Buxton, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell for the GENERAL INVESTMENT ACCOUNT rights 
received as follows: 

800 rights Hudson's Bay Oil & Gas Co., Ltd. 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 

Mr Moloney reported that there had also been sent to members of the 
Finance Committee a communication from Investment Counsel concerning a 
stock dividend received for the JOHN DEFERRARI INDENTURE OF TRUST DATED 
DECEMBER 13, 19U8. 

On motion made by Mr Buxton and seconded ty Archbishop Gushing, it 
was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of 
Boston to purchase with available uninvested cash 
for the JOHN DEFERRARI INDENTURE OF TRUST DATED 
DECEMBER I3, 19l;8, the following securities: 

li2-50 shares Dow Chemical Company 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. • 



GO 



r,i 



^ 



f 



Mr Moloney reported receipt -of the annxial account of the New Eng- 
land Trust Company as Trustee under the will of James Lyman Whitney and 
in which the Library's interest is a semi-annual payment to both the 
principal of the James Lyman Whitney Fund and to the Whitney Bibliographic 
Account. Mr McDonald was requested to examine the account on behalf of 
the Board. 

Mr Moloney reported receipt of the annual account of the National 
Shawmut Bank as sole Trustee under the JOHN DEFERRAEI INDENTURE OF TRUST 
DATED JULY 1, 19kl • Mr Moloney was requested to secure certain information 
as to the account for the consideration of the Finance Committee at its 
next meeting. 

Mr Moloney reported receipt from Investment Counsel of quarterly 
Inventories for the BENTON BOOK, BENTON BUILDING, and CHILDREN'S FUNDS. 

He reported further the receipt of the quarterly statement of 
principal and of income of the JOHN DEFERRARI INDENTURE OF TRUST DATED 
JULY 1, 19li7 from the Trustee of said Trust. 

Mr Moloney reported that Investment Counsel for the several funds 
of the Corporation had prepared a statement of their recommendations as to 
the investment policy to be pursued in respect to the ctirrent business 
situation. Mr Moloney was instructed to mail to members of the Finance 
Committee copies of the aforesaid statements. 

It was agreed that a meeting of the Finance Committee should be 
held in the Trustees Room on Friday, 11 October 1957, at 3O0 p.m. at 
which Investment Counsel would be asked to be present to discuss the 
presentations made by them as to the investment situation. 

Dissolved at $:0S P»t^» 



I 



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On motion duly made and seconded, it was i 

VOTED: that there be and hereby is accepted by the Trustees 
of the Public Library of the City of Boston the gift 
from the Albert H. and Jessie D. Wiggin Foundation 
of the sum of $50. to be used in connection with the 
annual exhibition of Boston Printmakers for the 
granting of two Albert H. Wiggin Memorial Purchase 
Prizes in the amount of $25 • each. 

The Director announced a further gift to the Edith Guerrier Fund 
from the Saturday Evening Girls, a group fomed as a result of early 
association with Miss Guerrier in library activities. 

On motion duly made and seconded, it was 



VOTED: 



and 

further 

VOOED: 



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Corporation 
Minutes of Meeting 



In Board of Trustees 
2$ October 195? 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at UsU3 o'clock p.m. 

Present: Archbishop Gushing and Messrs Buxton, Canham, McDonald, 
and Rabb, Trustees. 

The President, Mr Canham, in the Chair. 

The Director announced receipt of a gift from the Albert H. and 
Jessie D. Wiggin Foundation to be used in connection with the Tenth 
Annual, Exhibition of the Boston Printmakers for award of two purchase 
prizes of $25.00 each, the prize winning prints to be incorporated in the 
Library's print collection. He stated that the Foundation for a number of 
years had made a similar gift to the Library. 



I 



I 



that the sum of twenty-five dollars tendered at this 
meeting of the Board by the Saturday Evening Girls 
to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 111; of the Acts 
of 1878) as an addition to the Edith Guerrier Fund, 
be and the same hereby is, accepted with gratitude 
and added to the Edith Guerrier Fund; 

that the sum of twenty-five dollars which was this day 
added to the Edith Guerrier Fund be invested through 
the General Investment Account established by vote of 
this Board on December 1, 1950; that for the purpose 
of enabling such investment twenty additional units be, 
and the same hereby are, added to said General Invest- 
ment Account so that said General Investment Account 
shall hereafter consist of 1,28U,565 units instead of 
l,28U,5l45 units as heretofore 5 and that the twenty 
additional units herel^ added to the General Investment 
Accotmt be, and the same herety are, allocated to the 
Edith Guerrier Fund on the basis of $1.25 per unit, 
which is herety deteiroined to be the present fair value 
per unit of the 1,28U,5U5 units heretofore outstanding. 

The Director reported that the Film Council of Greater Boston had 
presented to the Library a sum for the purchase of films as a mark of 
appreciation of the excellent cooperation received from the Library and 
in recognition of the fine service given by its Audio-Visual Department 
to the people of the community. 

On motion d\ily made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees 
of the Public Library of the City of Boston the gift 
from the Film Council of Greater Boston of the sum 
of One hundred eighty-two dollars and seventy-five 
cents ($182.75) to be used for the purchase of filoas. 

The Director reported that, in connection with a suit being brought 
by the Blue Hill Evangelical Society against the City of Boston and 
the Trustees of the Library, the Law Department of the City of Boston 
had suggested that the Trustees take formal action to terminate any 
instrument of lease that may exist of the premises formerly housing the 



ga ai j. jji jina m i rr ■Pirinr . 



( 









Phillips Brooks Branch Library, although said action is not to be con- 
strued as an admission of existence of any such lease* 
On motion duly made and seconded^ it was 

VOTED: that it be, and hereby is, determined to be the intent 
of this Corporation to terminate on December 31, 1957, 
any lease now existing between the Blue Hill Evangelical 
Society and this Corporation of the premises numbered 
12 Hamilton Street, Readville, Massachusetts, by virtue 
of an indent\ire dated the first day of May, 1931, and 
signed by Ellery Sedgwick, Vice President, The Trustees 
of the Public Library of the City of Boston and by 
Ellsworth R. Madan, Treasurer for Blue Hill Evangelical 
Society; and 



FURTHER 
VOTED: 



Erwin D. Canham as President of this Corporation be, and 
hereby is, authorized and directed to send forthwith to 
The Blue Hill Evangelical Society, Hamilton Street and 
Neponset Valley Parkway, Readville, Massachusetts, and 
to Doris B, Leavitt, Treasurer of The Blue Hill 
Evangelical Society, hh Clifford Street, Readville, 
Massachusetts, and to Elin M. Winn, Clerk of The 
Blue Hill Evangelical, 72 West Milton Street, Readville, 
Massachusetts, severally, by certified mail, return 
receipt requested, a written notice reading as follows: 

•October 25, 1957 

•The Blue Hill Evangelical Society 

» Hamilton Street and Neponset Valley Parkway 

•Readville, Massachusetts 

'Gentlemen: 

•Notice is hereby given of the intention of the 
•Trustees of the Public Library of the City of Boston 
•as a Corporation under Chapter llli of the Acts of 187 8 
•to terminate on December 31, 1957, any lease now 
•existing between The Blue Hill Evangelical Society and 
•The Trustees of the Public Library of the City of 
•Boston (as a Corporation as aforesaid) of the premises 
•numbered 12 Hamilton Street, Readville, Massachusetts, 
•by virtue of an indenture dated the first day of May, 
•1931, and signed by Ellery Sedgwick, Vice President, 
•The Trustees of the Public Libraiy of the City of 
•Boston and by Ellsworth R. Madan, Treasurer for Blue 
•Hill Evangelical Society. 

•Yours very truly, 

•TRUSTEES OF THE PUBLIC HBRARY 
•OF THE CITY OF BOSTON 

•By (s) ERWIN D. CANHAM 

•PRESIDENT^ 

The minutes of the meeting of the Finance Committee held on October 
11 as presented were approved. 



Pm 



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The Director brought to the attention of the Board that Investment 
Counsel at their recent meeting with the Finance Committee had inadvertently 
recommended action in respect to certain holdings of the Corporation already 
earlier disposed* of and that the resulting action taken by the Finance 
Committee should now be rescinded. 

On motion d\ily made and seconded, it was 

VOTED: that there be and hereby is rescinded the vote 
taken by the Trustees of the Public Library of 
the City of Boston authorizing and directing 
James E. Gildea, Collector-Treasurer, to pur- 
chase with the proceeds of $70,000 U. S. 
Treasury Certificates 3i matured October 1, 
1957 the following securities: 

$70,000 U. S. Treasury Notes, Us - 8/1/61 

Mr McDonald stated that he was of the belief that the Finance 
Committee should meet more than once or twice a year with Investment Counsel 
and that Investment Counsel should be asked to advise as to action an 
institution such as the Library should take in respect to the state of 
the current investment market and its possible effect on the status of 
the Library •s investment portfolio, 

Mr Moloney stated that under the terms of their contracts Invest- 
ment Counsel presently had the responsibility to advise the Trustees 
whenever they deemed that conditions merited it. 

The President suggested as a procedure that would provide a 
coverage of investment problems: (l) at any time a Trustee believes 
that it would be prudent to meet with Investment Counsel he should so 
notify the Finance Committee, (2) at any tjme the Director of the Library 
is of the opinion that a meeting is needed to make necessary investment 
changes he should so notify the Finance Committee, and (3) ^J^^f^^ *^® 
Investment Counsel is of the opinion that it should confer with the 
Finance Committee it should so notify the Finance Conmittee. 



Dissolved at l4:50 p.m 



Clerk 



Corporation 
Minutes of Meeting 



In Board of Trustees 
1 November 1957 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Roan at \x'\x$ ©•clock p.m. 

Present: Messrs Canham, McDonald, and Rabb, Trustees. 

The President, Mr Canham, in the chair. 

The minutes of the meeting of 25 October 1957 as presented were 
approved. 



r>4 



65 



The Director annotmced receipt of offi.cial notification of a bequest 
to the Library by the late Sophie M. Friedman, sister of the late Lee M, 
Friedman, a Trustee of this Library, stating that this bequest was to be 
added to the bequest by her brother. • 



Dissolved at U:50 p 



•"• iLM^kM^ 



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I 



(] Clerk 



Corporation 
Minutes of Meeting 



In Board of Trustees 
15 Novanber 1957 



A regular meeting of the Trustees of the Public Library as a Corpor- 
ation was held in the Trustees Room at 5:07 o'clock p.m. 

Present: Archbishop Cushing and Messrs Buxton, Canham, McDonald, 
and Rabb, Trustees. 

The President, Mr Canham, in the chair. 

The minutes of the meeting of 1 November 1957 as presented were 
approved. 

The Director reported that since the preceding meeting the Finance 
Committee had taken action to invest certain uninvested principal cash in 
the General Investment Account. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is confirmed the action 
of the Finance Committee taken on 6 November 1957 
in authorizing and directing the Collector- 
Treasurer to purchase for the GENERAL INVESTMENT 
ACCOUNT, with available uninvested principal cash, 
the following securities: 

$13,000 Federal National Mortgage Association 
\x 7/8s, due 6/26/58. 

A minute on the services of Lee M. Friedman as a Trustee of the 
Library drafted by Mr Buxton was submitted for the consideration of the 
Board. 

On motion duly made and seconded, it was thereupon 

VOIED: that the following resolution on the services of the 
late Lee M. Friedman as a Trustee of this Library be 
and hereby is adopted and ordered spread upon the 
records of the Corporation: 

"The late Lee Max Friedman, a Trustee of the 
Boston Public Library from 19U9 to 1957, twice President 
of the Board, was one of the most generous, discerning, 
and versatile of its many benefactors. Although he 
came to the Board late in life, he devoted himself to 
it with a youthful, buoyant, persistent, and unflagging 
energy from first to last. Of the many great accomplish- 



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ments of the Library during his tenure, he could have 
said with complete truth: 'Quorum pars magna fui' . 

•'The initiative and the financial acumen 
of ^ Friedman were the principal factors in a 
fundamental and highly beneficial reform in the 
traditional investffient policies and practices of 
the Library. This fruitful achievement, plus varied 
donations from him and his family, will make him 
ultimately one of the Library's most memorable 
donors . 

"Equally notable, and of a wholly different 
character, was the resolution written by him and 
adopted by the Board on October 3, 1952 relative 
to ideals and duties of a great free public library. 

"His further benefactions to the Library which 
became known after his passing illustrate additionally 
the sweep of his spirit and his intense interest in 
every aspect, major and minor, of the Library. He 
willed it a substantial sum for the building fund. 
He divided his valuable collection of prints between 
the Library and the Boston Museum of Fine Arts. He 
provided a book fund for the department of rare books. 
He left also a fund for Judaica, a field in which he 
had himself collected one of the distinguished private 
libraries in the country. He made provision for 
rewards for Library employees performing outstanding 
services above the routine of their duties. 

"Not 80 well known, but of a nature which makes 
the Library and hence the municipality his debtor, 
was his seasoned Judgment in helping the Library to 
resolve many difficulties. 

"All in all, it may be said that the name Lee 
Max Friedman stands high, luminous, and inspiring 
on the roster of those who have given freehandedly 
of their intellect and means to the Library with 
no desire for popular applause but from a sense of 
obligation to the whole community. 

"The Board spreads upon its records this 
expression of its grief at the passing of a close 
associate who, as trustee, lawyer, benefactor, scholar, 
author, administrator, and public servant, had their 
lasting esteem, admiration, and affection." 



Dissolved at 5^12 p.m. 



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iLM. /2/2«X«^ 



U Clerk 



6t> 



r>7 



Corporation 
Minutes of Meeting 



In Board of Trustees 
6 December 1957 



A regular meeting of the Trustees of the Public Library as a Corpora- 
tion was held in the Trustees Room at 3:l4l o» clock p«m. 

Present: Archbishop Gushing and Messrs Buxton, Canham, and McDonald • 

The President, Mr Canham, in the chair. 

The minutes of the meeting of 15 November 1957 as presented were 
approved. 

The Director reported that since the preceding meeting the Finance 
Committee had taken action with respect to certain rights received by the 
GENERAL INVESTMENT ACCOUNT, the JOHN DEFERRARI INDENTURE OF TRUST, DATED 
DECEMBER 13, 19U8, the BENTON BOOK FUND, the BENTON BUILDING FUND, and the 
CHILDREN'S FUND. 

On motion duly made and seconded, it was 

WTED: that there be and hereby is confirmed the action 
of the Finance Committee of the Trustees taken on 
21 November 1957 authorizing and directing the 
Collector-Treasurer on behalf of the Trustees of 
the Public Library of the City of Boston to sub- 
scribe with 810 rights of Standard Oil Company of 
New Jersey held by the GENERAL INVESTMENT ACCOUNT, 
and with available uninvested principal cash, for 
the following securities: 

27 shares Standard Oil Company of New Jersey 
Approximate price $iiii. 

VOTED: that there be and hereby is confirmed the action 
of the Finance Committee of the Trustees taken 
on 21 November 1957 authorizing and directing the 
Collector-Treasurer on behalf of the Trustees of 
the Public Library of the City of Boston to p\ir- 
chase with available cash for the JOHN DEFERRARI 
INDENTURE OF TRUST, DATED DECEMBER 13, 19^8 the 
following securities: 

13 rights Standard Oil Company of New Jersey 



I 



I 



and 



and 

FURTHER 
WTED: 



that there be and hereby is confirmed the action 
of the Finance Committee of the Trustees taken on 
21 November 1957 authorizing and directing the 
Collector-Treasurer on behalf of the Trustees of 
the Public Library of the City of Boston to sub- 
scribe with 377 rights and by the JOHN DEFERRARI 
INDENTURE OF TRUST, DATED DECEMBER 13, 191*8, from 
the Standard Oil Company of New Jersey, together 
with 13 additional rights purchased for the pur- 
pose, for the following securities: 

13 shares Standard Oil Company of New Jersey 
Approximate price $hh» 



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and 

VOTED: that there be and hereby is confirmed the action 
of the Finance Committee of the Trustees taken 
on 21 November 1957 authorizing and directing the 
Collector-Treasurer on behalf of the Trustees of 
the Public Library of the City of Boston to sell 
Standard Oil Company of New Jersey rights re- 
ceived as follows: 

375 rights for the BENTDN BOOK FUND 
200 rights for the BENTON BUILDING FUND 
120 rights for the CHILDREN'S FUND 

Mr Moloney stated that arrangements should be made for the annual 
examination by members of the Finance Committee of security holdings of 
the Corporation before the end of the calendar year. 

It was agreed that the Finance Committee should meet for the purpose 
on Friday, December 20, at 11:30 a.m. 

Mr Moloney stated that Investment Counsel had submitted a recom- 
mendation for investment of available principal cash of the GENERAL INVEST- 
MENT ACCOUNT and, on motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to purchase with available uninvested principal cash 
of the GENERAL INVESTMENT ACCOUNT the following 
securities : 

150 shares Pacific Gas & Electric, $% redeemable 
1st A preferred 

and that the Director, and Librarian be authorized 
to notii^ the Collector-Treasurer of the foregoing 
vote. 

Mr Moloney stated that Investment Counsel had also recommended the 
sale of certain fractional shares to be received in a stock dividend by 
the GENERAL INVESTMENT ACCOUNT. 

On motion duly made and seconded, it was 

WTED: that James E, Gildea, Collector- Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of 
Boston to sell certain fractional shares to be 
received in connection with a stock dividend by the 
GENERAL INVESTMENT ACCOUNT, as follows: 

20/100 shares Monsanto Chemical 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 



Dissolved at ^ikl o'clock p.m. 



(j Clerk 



G8 



RJ) 



Corporation 
Minutes of Meeting 



In Board of Trustees 
19 December 1957 



A regular meeting of the Trustees of the Public Library as a Corpora- 
tion was held in the Trustees Room at 3:U0 o'clock p,m. 

Present: Archbishop Gushing and Messrs Buxton, Canham, McDonald, 
and Rabb* 

The President, Mr Canham, in the chair. 

The minutes of the meeting of 6 December 1957 as presented were approved. 

The Director stated that action should be taken in order to provide for 
the calendar year 1958 in terms of routine procedure for the approval of e^qjenditures 
from trust funds monies and for the signing of contracts. 

On motion duly made and seconded, it was 

VOTED: that Milton £• Lord, Director, and Librarian, or upon his 
delegation, John J. Connolly, Assistant to the Director, 
and Chief Executive Officer, or Elizabeth B. Brockunier, 
Assistant to the Director, and Clerk of the Trustees, be 
and hereby is authorized to sign on behalf of the Cor- 
poration in approval of the payment of all vouchers or 
bills covering expenditures to be charged in 1958 to 
trust funds or trust funds income, said payments to be 
reported to the Trustees at their next regular meeting 
for confirmation and approval, 
and 

VOTED: that until January 1, 1959, the President, Vice Pres- 
ident, and Milton E. Lord, Director, and Librarian, 
and John J. Connolly, Assistant to the Director, and 
Chief Executive Officer, be, and they hereby are 
severally authorized to sign any and all contracts 
voted to be made by the Board in the name and behalf 
of the Corporation and any and all communications in 
connection with the award thereof. 

The Director announced that a gift had been received from the Kiwanis 
Club of Roslindale-V/est Roxbury for purchase of books and periodicals for the 
Roslindale Branch Library, stating that this organization had earlier piven a 
like gift to the West Roxbury Branch Library. 

On motion duly made and seconded, it was 

VOTED: that the Trustees of the Public Library of the City 
of Boston do hereby acknowledge the generous gift 
of fifty dollars ($50.) from the Roslindale-West 
Roxbury Kiwanis Club for the Roslindale Branch 
Library to be used for the purchase of books and 
periodicals pertaining to gardening and conserva- 
tion, and that this fine gift be and hereby is 
accepted by the Trustees with warm appreciation. 

The Director announced a gift from a member of the public, Mr William 
M. Sutherland, in appreciation of reference aid from a member of the staff. 
On motion duly made and seconded, it was 



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VOTED: that the Trustees of the Public Library of the 
City of Boston do hereby acknowledge a gift, in 
appreciation of services rendered by a member of 
the staff, in the sum of five dollars ($5-) froni 
William M. Sutherland, of Boston, to be used for 
general purposes, and that this gift be and hereby 
is accepted by the Trustees with wairo thanks. 

The Director announced that that day there had been received a 
further gift of autograph letters and documents from Mr Richard A, Ehrlich, 
to be added to those previously given by him with the stipulation that 
the collection be listed as an anonymous gift. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the 

Trustees of the Public Library of the City of 
Boston with warm appreciation the further gift 
from Mr Richard A. Ehrlich of autograph letters 
and documents to be added to the Virginia and 
Richard Ehrlich Collection as listed below: 



■ I 



I 



F. Chopin 
Imraanuel Kant 
Thomas Paine 
John Ruskin 
John Singer Sargent 
Winston Churchill 



ANS 
ADS 
ADS 
ALS 
ALS 
LS 



1 Pg 
1 pg 
3 pg 
1 pg 
3 pg 
1 pg 



I 



Dissolved: 




/i ^Svw>^i.*vte^ 



Corporation 
Minutes of Meeting 



In Board of Trustees 
3 January 1958 



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A regular meeting of the Trustees of the Public Library as a Cor- 
poration was held in the Trustees Room at h^Sl o'clock p.m. 

Present: Archbishop Cushing and Messrs Buxton, Canham, McDonald, 
and Rabb. 

The President, Mr Canham, in the chair. 

The minutes of the meeting of 19 December 1957 as presented were 
approved. 

The Director stated that action should be taken to direct the 
Collector- Treasurer to make distribution of the incanne for 1957 of the 
GENERAL INVESTMENT ACCOUNT to the Trustees of the Public Library, of the 
BENTON BOOK FUND to the Trustees of the Public Library and to the Rec- 
tor of Trinity Church, and of the CHILDREN'S FUND to the Rector of 
Trinity Church. 

On motion dxily made and seconded, it was 



Ml 



and 



and 



70 



VOTED: that Milton E. Lord, Director and Librarian of the 
Public Library of the City of Boston, oe and hereby 
is authorized and directed to cause to be distri- 
buted and paid to the Trustees of the Public Library 
of the City of Boston the income of the GENERAL 
INVESTMENT ACCOUNT for the period of Janxiary 1, 1957 
to December 31* 1957* 

VOTED: that Milton E. Lord, Director and Librarian of the 
Public Library of the City of Boston, be and heretjy 
is authorized and directed to cause to be distributed 
and paid to the Rector of Trinity Church, to be held 
by said Rector pursuant to the provisions of the 12th 
Clause of the Will of Josiah Benton, as defined by the 
Agreement of Compromise, dated January 15, 1935 and 
made in connection with the administration of the trust 
created by said Clause, four tenths of the income of 
the BENTON BOOK FUND for the period from January 1, 
1957 to December 31, 1957 inclusive, now held in the 
custody of the Collector-Treasurer of the City of 
Boston, and to cause to be distributed and paid to the 
Trustees of the Public Library of the City of Boston, 
the remaining six tenths of said inccme for said period 
to be applied to the purchase provided in said Agree- 
ment of Compromise. 

VOTED: that Milton E. Lord, Director and Librarian of the 
Public Library of the City of Boston, be and hereby 
is authorized and directed to cause to be paid to 
the Rector of Trinity Church income for the year 
ending December 31, 1957 on THE CHILDREN»S FUND, 
now held in the custody of the Collector-Treasurer 
of the City of Boston pursuant to the provisions of 
the nth Clause of the will of Josiah H. Benton, as 
required by the 12th Clause of said Will. 

The Director announced receipt of the quarterly statement of prin- 
cipal of the JOHN DEFERRARI INDENTURE OF TRUST DATED JULY 1, 19li7 and 
V of the quarterly statement of income of the JOHN DEFERRARI INDENTURE OF 
TRUST DATED JULY 1, 19147, copies of which had been forwarded to members 
of the Finance Committee. 

The Director reported receipt of a ftirther gift from Karl Rissland, 
former member of the Boston Symphony Orchestra, to be held with preceding 
gifts until after his death when the income will become available for use 
for the Music Department. 

On motion duly made and seconded, it was 

VOTED: that fifty- two additional units of the Massachusetts 
Life Fund (as represented by a Trust Certificate for 
trust of units) tendered at this meeting of the Board 
by Karl Rissland, Hotel Hemenway, Boston, to the 
Trustees of the Public Library of the City of Boston 
(a corporation under Chapter III4 of the Acts of I878) 
be and the same hereby is accepted with gratitude, 
the net income of said gift to be paid by the Trustees 
of the Massachusetts Life Fund to said Karl Rissland 



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ri 



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on each first day of January, April, July, and Octo- 
ber during his life and upon his death, both principal 
and accrued income to be paid by said Trustees on 
written demand to the Trustees of the Public Library 
of the City of Boston, said fund to be applied ty them 
to the purchase of materials for the Music Department. 

The Director announced receipt of a gift from The Linvure Co., Inc. 
in honor of Mr Sidney R. Rabb. Mr Rabb suggested that for the present 
this amount be accepted, but set apart for a purpose to be determined later. 

On motion duly made and seconded, it was 

VOTED: that the Trustees of the Public Library of the City of 

Boston do hereby acknowledge a gift in honor of Mr Sidney 
R. Rabb, in the sum of twenty-five dollars ($25.), from 
The Linvure Co., Inc., 169 A Street, Boston, Massachu- 
setts, to be held until further ordered by the Board, and 
that this gift be and hereby is accepted by the Trustees 
with warm thanks. 

The Director stated that a meeting of the Finance Committee had been 
held at the vaults of the National Shawmut Bank on 30 December 1957 for 
the purpose of making on behalf of the Trustees the annual examination 
and check of the secturity holdings of the Corporation, which are in the 
custody of the Collector-Treasurer of the City of Boston, and that the 
holdings had been found to be in order. 

The minutes of the meeting of the Finance Committee held at the vaults 
of the National Shawmut Bank, hP Water Street, Boston, on 30 December 1957, 
at 12:00 noon, as presented were approved. 

The Director stated that he wished to express his appreciation of 
the minute adopted by the Trustees at their meeting of December 6 in 
recognition of his 25th anniversary as Director of the Library, and also 
for the very pleasant reception on December 30th tendered by the Board 
for the members of the staff. 



Dissolved: 



uL^^ 



Clerk 



Corporation 
Minutes of Meeting 



In Board of Trustees 
17 January 1958 



A regular meeting of the Trustees of the Public Library as a Cor- 
poration was held in the Trustees Room at 507 o» clock p.m. 

Present: Archbishop Gushing and Messrs Buxton, Canham, McDonald, 
and Rabb. 

The President, Mr Canham, in the chair. 

The minutes of the meeting of 3 January 1958 as presented were 
approved. 



72 






The Director stated that action authorized by the Finance Committee 
in connection with the exercise of certain rights for the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, 1918 should be confirmed. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is confirmed the vote taken 

by the Finance Committee of the Trustees on November 20, 
1957 authorizing and directing the Collector-Treasurer 
to purchase for the JOHN DEFERRARI INDENTURE OF TRUST, 
DATED DECEMBER 13, 19U8 with available uninvested cash 
the following securities: 

13 rights Standard Oil Company of New Jersey 



and 

FURTHER 
VOTED: 



that there be and hereby is confirmed the action of the 
Finance Committee taken November 20, 1957 authorizing 
and directing the Collector-Treasurer to subscribe with 
377 rights Standard Oil Company of New Jersey received 
by the JOHN DEFERRARI INDENTURE OF TRUST, DATED 
DECEMBER 13, 19l*8, together with 13 additional rights, 
and with available uninvested cash for the following 
securities: 

13 shares Standard Oil Company of New Jersey common 
Approximate price ^kk plus 30 rights per share 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing votes. 

The Director reported receipt of the semi-ann\ial payments to the 
principal of the James Lyman Whitney Fund and to the Whitney Bibliographic 
Account from the Trustee of the Estate of James Lyman l^mitney. 

On motion duly made and seconded, it was 

VOTED: that the sum of one thousand four hundred seventy- 
eight dollars and nineteen cents ($1,1478.19) 
tendered at this meeting of the Board as the semi- 
annual payment on account of the legacy given to 
the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter llii of the Acts 
of 1878) by the will of James Lyman Whitney, who died 
on September 25, 1910 (Middlesex Probate No. 86,Ui8), 
be and the same hereby is, accepted with gratitude 
and added to the James Lyman Whitney Fund: 



and 

FURTHER 
VOTED: 



that the sum of one thousand four hundred seventy- 
eight dollars and nineteen cents ($1,U78.19) which 
was this day added to the James Lyman Whitney Fund 
be invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of the Board on December 1, 1950; 
that for the purpose of enabling such investment 
one thousand one hundred eighty- two and one -half units be, 
and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT so that said GENERAL INVESTMENT ACCOUNT shall 
hereafter consist of l,285,7U7i- units instead of 



I 



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and 



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1,281^,565 units as heretofore; and that the one thou- 
sand one hundred eighty-two and one half additional 
units hereby added to the GENERAL INVESTMENT ACCOUNT 
be, and the same hereby are, allocated to the James 
Lyman Whitney Fund on the basis of $1.25 per unit, 
which is hereby determined to be the present fair 
value per unit of the 1,281^,565 units heretofore 
outstanding. 

VOTED: that the sum of three hundred fifty dollars tendered 
at this meeting of the Board as the semi-annual 
payment on account of the legacy given to the Trustees 
of the Public Library of the City of Boston (a corpora- 
tion under Chapter 111; of the Acts of I878) by the 
will of James Lyman Whitney, who died on September 25, 
1910 (Middlesex Probate No. 86,U|8), be and the same 
hereby is, accepted. 

Mr Moloney reported that Investment Counsel had recommended invest- 
ment of uninvested principal cash in the BENTON BUILDING FUND. 

Following discussion, the Board agreed that for the present it would 
be advisable to place the said funds in savings banks of Massachusetts 
paying a 3i% interest rate. 

On motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and hereby 
is authorized and directed to deposit to the account of 
the Trustees of the Public Library of the City of Boston, 
Benton Building Fund $25,000 available principal cash in 
one or more savings banks of Massachusetts paying not 
less than 3i% per annum where possible, and otherwise not 
less than 3^ per annum 



and 

FURTHER 
VOTED: 



that the aforesaid one or more savings banks of Massachxisetts 
in which has been established an account under the name of 
the Trustees of the Public Library of the City of Boston, 
Benton Building Fund be and hereby is directed to transmit 
to the Collector-Treasurer of the City of Boston in the 
name of the Trustees of the Public Library of the City of 
Boston all payments of interest earned by the account of 
the Trustees of the Public Library of the City of Boston, 
Benton Building Fund 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing vote. 



Dissolved: 



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tLfJUl (h RihAJL^^jutA. 



Clerk 



74 



Corporation 
Minutes of Meeting 



In Board of Trustees 
7 February 1958 



75 



A regular meeting of the Trustees of the Public Library as a Corpora- 
tion was held in the Trustees Room at $:37 o'clock p.m. 

Present; Messrs Buxton, Canham, McDonald, and Rabb, Trustees. 

The President, Mr Canham, in the chair. 

The minutes of the meeting of 1? January 1958 as presented were 
approved. 

The Director reported that the Collector-Treasurer had notified the 
Trustees that income earned by the Dr Samuel Abbott Green Memorial Fund 
in 1957 was in the sum of $18,938.19. 

On motion duly made and seconded, it was 

VOTED: that the sum of eighteen thousand nine hundred 

thirty-eight dollars and nineteen cents ($18,938.19) 
tendered at this meeting of the Board representing 
income for 1957 received by the Dr Samuel Abbott 
Green Memorial Fund, a legacy given to the Trustees 
of the Public Library of the City of Boston (a cor- 
poration under Chapter Hh of the Acts of I878) by 
the will of H. Sylvia A. H. G. Wilks who died on 
February 5* 195l> be, and the same hereby is added 
to the principal until otherwise ordered by the 
Board I 

that the sum of $18,938.19 which was this day funded 
as the Dr Samuel Abbott Green Memorial Fund be in- 
vested through the GENERAL INVESH^IENT ACCOUNT estab- 
lished by vote of this Board on December 1, 1950; 
that for the purpose of enabling such investment 
fifteen thousand one hundred fifty and one-half 
additional units be, and the same hereby are, 
added to said GENERAL INVESTMENT ACCOUNT so that 
said GENERAL INVESTMENT ACCOUNT shall hereafter 
consist of 1,300,898 \inits instead of 1,285, 7li7j 
units as heretofore; and that the fifteen thousand 
one hundred fifty and one-half additional units 
hereby added to the GENERAL INVESTMENT ACCOUNT, be, 
and the same hereby are, allocated to the Dr Samuel 
Abbott Green Memorial Fund on the basis of $1.25 per 
unit, which is hereby determined to be the present 
fair value per unit of the l,285,7li72 units hereto- 
fore outstanding. 

The Director reported receipt of an annual payment to principal of 
the Dr Samuel Abbott Green Memorial Fund under a trust agreement in con- 
nection with the Estate of H. Sylvia A. H. G. Wilks. 

On motion duly made and seconded, it was 



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and 

VOTED: 



and 

VOTED: 



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,mS 



I 



VOTED t that the sum of twelve dollars and ninety-two cents 
($12.92) tendered at this meeting of the Board as a 
payment on account of the legacy given to the Trustees 
of the Public Library of the City of Boston, (a corpor- 
ation under Chapter llli of the Acts of I878) l^ the 
will of H. Sylvia A. H. G. Wilks who died on February 
5, 1951* be, and the same hereby is accepted with 
gratitude and funded as the Dr Samuel Abbott Green 
Memorial Fund - the income to be added to the princi- 
pal until otherwise ordered by the Board; 

that the sum of $12.92 which was this day funded 
as the Dr Samuel Abbott Green Memorial Fund be 
invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of this Board on December 1, 
I95O; that for the purpose of enabling such invest- 
ment ten and one -half additional units be, and the 
same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT so that said GENERAL INVESTMENT ACCOUNT 
shall hereafter consist of 1,300, 908| units instead 
of 1,300,898 units as heretofore; and that the ten 
and one-half additional units hereby added to the 
GENERAL INVESTMENT ACCOUNT, be, and the same herety 
are, allocated to the Dr Samuel Abbott Green Memorial 
Fund on the basis of $1.25 per unit, which is hereby 
determined to be the present fair value per unit of 
the 1,300,898 units heretofore outstanding. 

The Director announced receipt of a gift in the amount of $10 from 
Miss Etta Berman, of Manchester, New Hampshire, for the purchase of books 
for the Fanny Goldstein Judaica Collection. 

On motion d\ily made and seconded, it was 

VOTED: that the Trustees of the Public Library of 

the City of Boston do hereby acknowledge the 
gift of $10.00 from Miss Etta Berman for the 
purchase of books for the Famiy Goldstein Judaica 
Collection, and that this fine gift be and hereby 
is accepted by the Trustees of the Public Library 
with warm appreciation* 

The Director reported receipt from Investment Counsel of the quarter- 
ly review of the GENERAL INVESTMENT ACCOUNT and the JOHN DEFERRARI INDENTURE 
OF TRUST DATED DECH^IBER 13, 19U8. 

Mr Moloney presented for the consideration of the Board recosnmende- 
tions of Investment Counsel in respect to certain holdings of the BENTON 
BOOK, BENTON BUILDING, and CHILDREN'S FUNDS. 

On motion duly made and seconded, it was 

VOTED: that James £. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to purchase with available principal cash for the 
BENTDN BOOK FUND the following securities: 

$1,000 Tennessee Gas Transmission 3 l/Q%, due 2/I/76 
Approximate price 97i 



I 



76 



'7? 



and 



VOTED: 



and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 

that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell for the CHILDREN* S FUND the following 
securities : 



and 

FURTHER 
VOTED: 



and 



VOTED: 



55 shares Cities Service Company 
Approximate price 50 

that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to purchase from the GENERAL INVESTMENT ACCOUNT of 
the Trustees of the Public Library of the City of 
Boston with the proceeds of the sale of 55 shares 
Cities Service Company together with available un- 
invested principal cash for the CHILDREN «S FUND as 
many as may be possible of the following securities: 

Continental Oil Company 
Approximate price U3 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing vote. 

that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed to deposit to 
the account of the Trustees of the Publ ic Library 
of the City of Boston. Benton Building Fund 
fa,72^.2^ available principal cash in the South 
Boston Savings Bank (bank book number 21U272) 



and 

FURTHER 
VOTED: 



that the aforesaid savings bank in which has been 
established an account under the name of the 
Trustees of the Public Library of th e City of 
Boston. Benton Building Fund be and hereby is 
directed to transmit to the Collector-Treasurer 
of the City of Boston in the name of the Trustees 
of the Public Library of the City of Boston all 
payment of interest earned by the account of the 
Trustees of the Public Library of the City of 
Boston. Benton Building PMnd 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the fore- 
going votes. 

The Board was of the opinion that in view of the amount of invest- 
ment involved the recommendations submitted by Investment Counsel should 
be considered at a meeting of the Finance Conmittee at which Investment 
Counsel could be present. Mr Moloney was requested to arrange for such a 
meeting on Monday, February 10, at 300 p.m. 



h 



I 



and 



I 



I 



I 



I 



Mr Moloney reported that Investment Counsel had recommended the 
sale of certain rights received by the BENTON BOOK, BENTON BUILDING, 
and CHILDREN'S FUNDS. 

On motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treastirer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell for the BENTON BOOK FUND rights to be 
received as follows: 

110 rights American Telephone & Telegraph Company 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell for the BENTON BUILDING FUND rights to be 
received as follows: 

150 rights American Telephone & Telegraph Company 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote . 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of 
Boston to sell for the CHILDREN'S FUND rights to be 
received as follows: 

UO rights American Telephone & Telegraph Con^jany 

and that the Director, and Librarian be authorized 
to notify the Collector- Treasurer of the foregoing 
vote. 

The Director reported receipt from Investment Counsel of the quarterly 
inventory of the BENTON BOOK, BENTON BUILDING, and CHILDREN'S FUNDS. 

The Director reported that action should be taken to make payment 
to Rudolph Ruzicka for his work in designing and supervising the print- 
ing and for the printing of the Resolution on the twenty-fifth anniver- 
sary of Director, such payment to be charged to the Dr Samuel Abbott 
Green Memorial Fund. 

On motion duly made and seconded, it was 

VOTED: that, to counteract in part the undesirable impressions of 
the Boston Public Library being created by the distribution 
of succeeding issues of an anonymous circular, there be 
printed and distributed to the personnel of the Library 
and to other individuals who may have received one or more 
issues of the aforesaid circular a Resolution adopted by 



and 




WSSlpiW* 



78 






and 

VOTED: 



the Board in recognition of the twenty-fifth anniversary 
of Milton E. Lord as Director, and Librarian, and that the 
expense in the amount of one thousand one hundred forty-one 
dollars and eighty cents ($l,lUl.80) incurred in connection 
with the preparation and printing of the said Resolution 
be paid from the Dr Samuel Abbott Green Memorial Fund. 

that John J. Connolly, Assistant to the Director, and 
Chief Executive Officer, be and hereby is authorized to 
make commitments against the principal of the Dr Samuel 
Abbott Green Memorial Fund in a total amount of $l,lUl.oO 
for payment to Rudolph Ruzicka, 220 Marlborough Street, 
Boston, for the design, drawings, supervision of printing, 
and printing of a Resolution adopted by the Board in 
recognition of the twenty-fifth anniversary of Milton E. 
Lord as Director, and Librarian, and to direct the 
Collector-Treasurer to make payments for such expenditures 
as may be approved by the Assistant to the Director, and 
Chief Executive Officer under this authorization. 

The Director reported that he had conferred with the President of 
Boston University on February U concerning the turning over of the property 
to the rear of the Central Library building to the Trustees of the Library 
and that Boston University was prepared to turn over the old Boston Athletic 
Association building on March 1, 1958 and the rest of the property in Febru- 
ary 1959, with a preference for retaining the rest of the property until the 
close of the school year. He stated that in connection with the program 
for modernization of the Central Library good use might be made of the 
building on Blagden Street, provided that alteration cost for such use was 
not excessive. The Director was requested to investigate the possibility 
of use of the building or a portion thereof. 

The Director stated that the Collector- Treasurer had notified the 
Trustees that he had made distribution of the income for 1957 of the 
Benton Book Fund in the amount of $21, 570 .61; to the Trustees of the Library 
and in the amount of $lii,380.1i3 to the Rector of Trinity Church and income of 
The Children* s Fund in the amount of |U,522.68 to the Rector of Trinity 
Church. 



Dissolved: 



^ZyMh^ R>ljtmlL^rujtA>> 



Cleric 



I 



I 



I 



I 



Corporation 
Minutes of Meeting 



In Board of Trustees 
k March 1958 



A regular meeting of the Trustees of the Public Library as a Cor- 
poration was held in the Trustees Room at Us 55 o'clock p.m. 

Present: Archbishop Gushing, Messrs Buxton, Canham, McDonald, and 
Rabb, Trustees. 

The President, Mr Canham, in the chair. 

The minutes of the meeting of 7 February 1958 as presented were 
approved. 



TT 



I 



The minutes of the meeting of the Finance Committee held on Monday, 
10 February 1958 as presented were approved and action taken at that 
meeting was confirmed. 

Mr Moloney reported on action taken by the Finance Committee since 
its meeting of 10 February 1958. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is confirmed the action of 

the Finance Committee on 27 February 1958 authorizing 
and directing James E. Gildea, Collector-Treasurer, 
to sell on behalf of the Trustees of the Public Library 
of the City of Boston rights received by the JOHN 
DEFERRARI FUND as follows: 

3U rights American Telephone & Telegraph Company 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing vote. 

and 

VOTED: that there be and hereby is confirmed the action of 

the Finance Committee on 27 February 1958 authorizing 
a change with respect to limitation on prices for 
certain transactions authorized by the Trustees at 
their meeting on 7 February 1958 as follows: 

For the BENTON BOOK FUND purchase of 

$1000 Tennessee Gas Transmission 3 7/9s, due 2/1/76 

New approximate price 98| 

For the CHILDREN'S FUND (a) sale of 55 shares Cities 
Service Company — new provision: at market, and 
(b) purchase of Continental Oil Company (with proceeds 
of Cities Service) — new provision: at market. 

VOTED: that there be and herety is confirmed the action of 

the Finance Committee on 27 February 1958 authorizing 
a change with respect to a purchase transaction for 
the JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 
13, 19U8 authorized by the Finance Committee at its 
meeting of 10 February 1958 as follows: 

Substitute for the purchase of 125 shares Ideal 
Cement an equivalent dollar amount of 
Federal National Mortgage Association 3 5/8s, 
due 8/23/60: at market. 

The Director announced receipt of a gift in the sum of $100 from 
Mr Samuel Stem in memory of Lee M. Friedman. The Director stated 
that Mr Stem had indicated that the gift was without restriction ex- 
cept as the Trustees should determine. 

It was suggested that the money be held in suspense for the present, 
and, on motion duly made and seconded, it was 

VOTED: that the sum of one hundred dollars ($100) 
tendered at this meeting of the Board by 
Mr Samuel Stern in memory of Lee M. Friedman 



and 



RO 



to the Trustees of the Public Library of the 
City of Boston (a corporation under Chapter llli 
of the Acts of 1878) as a ^ift be, and the 
same hereby is, accepted with gratitude and 
funded as the Lee M. Friedman Fund - the income 
to be added to principal until otherwise 
ordered by the Board. 

The Director reported receipt of a communication, under date of 
February 13, from the President of Boston University informing the Trustees 
that Boston University was prepared to deliver the foiroer Boston Athletic 
Association building immediately to the Library, but that it desired 
to continue use of the buildings at 688 Boylston Street until the end of 
the academic year 1960-61, or June 30, 1961, and was willing to renegotiate 
proper agreements. 

The Director pointed out that there was urgent need for additional 
space in the Central Library for both departmental operations and book 
storage, and that it would therefore be highly desirable to have available 
for the purpose at least some of the space in the Boston Athletic Association 
buildings, as, for example, the B. A, A. Annex, while perhaps the original 
B. A, A. building could be put out to rental until such time as the project 
for the enlargment of the Central Library can be undertaken. He was re- 
quested to explore the possibilities and report thereon to the Board at a 
subsequent meeting, meanwhile giving word to Boston University that pending 
completion of exploration of the entire situation the Board looks with 
favor upon the request of the University to continue its occupancy of the 
688 Boylston Street premises until June 30, 1961. 



I 



I 



Dissolved: 




Aj /y^tiv^^i^aM^ 



I 



erk 



I 



Corporation 
Minutes of Meeting 



In Board of Trustees 
21 March 1958 



A regular meeting of the Trustees of the Public Library as a Corpora- 
tion was held in the Trustees Room at Sihl o'clock p.m. 

Present: Messrs Buxton, Canham, McDonald, and Rabb, Trustees. 
The President, Mr Canham, in the chair. 

The minutes of the meeting of h March 1958, as presented were approved 
after certain corrections had been made therein. 

The Director made a progress report on investigation of possible use 
of the Boston Athletic Association building and its Annex to the rear of 
the Central Library building. He stated that there was also being dis- 
cussed with officers of the Prudential Life Insoirance Company the leasing 
of space in the B. A. A. building for ccamnercial use on a short- time 
basis such as to the engineers or to the architects connected with the 
Prudential building project, with the Library retaining use of the Annex 
for its more pressing space needs. He stated further that space areas 
in the Annex building were being studied by the Library's architect for 
use for operation of certain units now housed in the Central Library and 
for book storage. 



I 



I 



81 



Mr Rabb raised a question as to whether the Library was entirely 
sure of its groxind in its proposals relative to its space needs, whether it 
was actually competent to make such judgments as to space needs, and 
whether, in view of the Library's necessity for obtaining ffom tax funds a 
portion of any enlargement cost, professional aid ought not be sought firom 
an outside advisory group on best possible usage of any and all parts of 
the property with regard to (a) dates for taking possession of any and 
all portions of the property, (b) use to be made of property because of 
unlikelihood that in the foreseeable future the City of Boston can afford 
the cost of the enlargement program with its increase in maintenance, 
(c) the arrangement that might be entered into with Pirudential in view 
of the above, and (d) possible use of the Jacob Sleeper Hall building 
adjacent to the Boylston Street building. 

The President agreed that it was important to be able to have a 
clear definition of needs for space and that that space be properly 
related to the needs of the present Central Library building, if the 
Trustees are to stand before the people who must support it. He also 
pointed out that since first plans for enlargement of the Central Library 
had been made the Prudential project had developed and that the change to 
take place with its introduction into the area might well alter the 
original needs in relation to the Central Library, either to increase 
specific or all library activities or to decrease some or all. 

Mr Buxton stated that the primary concern of the Trustees at 
the moment was the best use of the B, A. A. property. 

The President suggested that the Director report at the next 
meeting on possible composition of a study group such as might be 
asked to examine into the Library's needs as set forth above. 

It was agreed that the Director report at the next meeting on 
(a) results of a further conference with Prudential officials as to 
their interest in acquiring temporary space and (b) possible compo- 
sition of a study group to examine space needs of the Central Library 
together with best use of the Boston University property to be turned 
over to the Library. 

The Director reported that subsequent to the last meeting he 
had infonned the President of Boston University that the Library Trustees 
looked with favor upon extending the time of use for the 688 Boylston 
Street property to June 30, 1961, that they were having a study made as 
to use of the B, A. A. units, and that they were interested to have word 
from Boston University whether Jacob Sleeper Hall on Boylston Street might 
also be relinquished by Boston University for use with the B. A. A. units 
prior to June 30, 1961. He stated that the President of Boston University 
had agreed to make such inquiry. 

The Director reported that an exploratory investigation was needed 
of the beams in the B. A. A. Annex building to ascertain their weight load 
capacity in connection with book storage, which would cost approximately 
$500.00. 

On motion duly made and seconde(^ it was 

VOTED: that the Director be and hereby is authorized to 
expend an amount not to exceed $500.00 in connec- 
tion with an exploratory investigation of wei^t 
load capacity of certain areas of the building 
formerly known as the Boston Athletic Association 
Annex and presently belonging to Boston University, 
such expenditure to be chargeable to the Benton 
Building Fund. 



«> 



8ii 



and 
VOTED: 



The Director reported that the agreement entered into with Cresap, 
McCormick and Paget for professional services called for payment on a 
monthly basis, and that action to authorize payment in terras of the 
agreement should be taken. He stated that the first bill in the amount 
of $2,800, had now been submitted. 

On motion duly made and seconded, it was 

VOTED: that the services of Cresap, McCormick, and Paget, 

Management Consultants, 3U2 Madison Avenue, New York 
17, be engaged in connection with the making of a 
preliminary management survey of the Boston Public 
Library, the fee for said services not to exceed 
the amount of three thousand nine hundred dollars 
($3,900.00), to be paid from the accrued inca.ie of 
the Dr Samuel Abbott Green Memorial Fund 5 

that Milton E. Lord, Director and Librarian, is auth- 
orized to arrange for an expenditure up to the amount 
of $3,900.00 for the aforesaid services, chargeable 
to the accrued income of the Dr Samuel Abbott Green 
Memorial Fund. 

The Director reported that there had been received that day a gift 
from the Cleghom Folding Box Company, Inc., to be added to the Sidney R. 
Rabb Fund, in honor of the thirteenth birthday of Mr Rabb»s grandson, 

Andrew Cahners. 

On motion duly made and seconded, it was 

VOTED: that the sum of twenty-five dollars ($2^.) tendered 
at this meeting of the Board by the Cleghom Folding 
Box Company, Inc., l6ii Meadowcroft Street, Lowell, 
Massachusetts, to the Trustees of the Public Library 
of the City of Boston (a corporation under Chapter 111; 
of the Acts of 1878) as a gift in honor of Andrew 
Cahners be, and the same hereby is, accepted with 
gratitude and added to the Sidney R. Rabb Fund, to 
be held \mtil further ordered by the Board. 



I 



I 



1 



I 



I 



Dissolved: 



Clerk 



Corporation 
Minutes of Meeting 



In Board of Trustees 
18 April 1958 



A regular meeting of the Trustees of the Public Library as a Corpora- 
tion was held in the Trustees Room at 5*»31 o» clock p.m. 

Present: Messrs Buxton, McDonald, and Rabb. 

The Vice President, Mr Rabb, in the chair. 

The minutes of the meeting of 21 March 1958 as presented were approved. 

The minutes of the meeting of the Finance Committee held on 2 April 
1958 as presented were approved and action taken at that meeting was confirmed. 



I 



I 



8^5 



The Director reported receipt from the National Shawmut Bank as ^ 
sole Trustee of the JOHN DEFERRARI INDENTURE OF TRUST DATED JULY 1, 191^7 
of a statement of principal and of a statement of income for the TRUST 
for the period 2k December 1957 through 21 March 1958, copies of which had 
been forwarded to members of the Board. 

The Director made a further report concerning potential immediate 
use of the property to the rear of the Central Library building, stating 
that there were two questions at issue (l) whether the Library itself 
could make use of the properties, and (2) whether the Trustees could 
rent the properties for commercial puarposes. He then reported on his 
conference with the local representative of the Prudential Life Insurance 
Company, Mr. C. P. A. Nelson, relative to the Company's immediate and 
potential need for space pending the building of its new quarters and 
the possible need for space for the architects, engineers, and contractors 
for the new building project, to the effect that there was likelihood 
only of need for some additional space for the Company's business operations 
at a later date, adequate temporary present quarters having already been 
secured. He stated that the possible use of the B. A. A. Annex by the 
Library for certain activities requiring load-bearing strength in the 
floors had been investigated by our architects and that an informal 
report had been received that the floors would not support book ranges, 
although books could be banked along the walls. 

Following discussion, the Director was requested to study and pre- 
pare for the consideration of the Trustees at a full meeting of the Board 
proposals of different uses to which the several units of the Boston 
University property might be put, with indication of the additional 
personnel required by those proposals presented. 



Dissolved: 



Q Clerk 



Corporation 
Minutes of Meeting 



In Board of Trustees 
2 May 1958 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Tinistees Room at U:29 o'clock p.m. 

Present: Messrs Buxton, Canham, McDonald, and Rabb. 

The President, Mr Canham, in the chair. 

The minutes of the meeting of 18 April 1958 as presented were 
approved. 

The Director reported the appointment by His Honor the Mayor of 
Erwin D. Canham as a Trustee of the Library for the five-year terra beginning 
1 May 1958, stating that Mr Canham would qualify by taking the oath of 
office prior to the next meeting. 

The Director reported receipt from Investment Counsel of the annual 
review of the GENERAL INVESIMENT ACCOUNT, the JOHN DEFERRARI INDENTURE OF 
TRUST DATED DECEMBER I3, I9I18, the BENTON BOOK FUND, the BENTON BUILDING 
FUND, and the CHILDREN'S FUND. He called attention to the suggestion of 
possible read Jus talent in the portfolio of the BENTON BUILDING FUND in line 



■ yi jjCT .-, m ---- 



i. 



M4^fe 



84 



<^^ 
(>*^ 



with any readjustment of time schedule for use of the fund. 

The President pointed out that a portion of the funds might be used 
for the buildings to the rear of the Central Library building, even though 
actual new building should be deferred for manor years. 

The Director stated that Investment Counsel had submitted their pro- 
posals for providing investment counseling for the ensuing year, commencing 
April 1, for the GENERAL INVESTMENT ACCOUNT and the JOHN DEFERRARI INDENTURE 
OF TRUST DATED DECEMBER 13, 191^8, based on a percentage of value of the 

principal. 

On motion duly made and seconded, it was 



VOTED: 



and 
VOTED: 



and 



VOTED: 



that there be entered into an agreement with Messrs 
Scudder, Stevens & Clark, 10 Post Office Square, Boston, 
for investment counseling services in connection with the 
GENERAL INVESTMENT ACCOUNT for the period April 1, 1958 
through March 31, 1959, in accordance with the terras speci- 
fied in the agreement, the total fee for such services not 
to exceed three thousand five htmdred and forty-four dol- 
lars ($3,5i4ii.), or one-fourth of one percent of capital, 
whichever is the lesser; 

that Milton E. Lord, Director, and Librarian, be and 
hereby is authorized to make from time to time as specified 
in the contract dated 1 April 1958 between the Trustees of 
the Public Library of the City of Boston and Messrs Scudder, 
Stevens, and Clark, 10 Post Office Square, Boston, the pay- 
ments prescribed by said contract from undistributed income 
of the GENERAL INVESH^ENT ACCOUNT, if he finds that the 
conditions precedent to such payment have been fulfilled. 

that there be entered into an agreement with Messrs 
Scudder, Stevens & Clark, 10 Post Office Square, Boston, 
for investment counseling services in connection with 
the JOHN DEFERRARI INDENTURE OF TRUST DATED DECET^BER 13, 
19U8, for the period April 1, 1958 through March 31, 
1959, in accordance with the terms specified in the 
agreement, the total fee for such services not to exceed 
nine hundred and twenty dollars ($920.), or one-fourth 
of one percent of capital, whichever is the lesser; 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified 
in the contract dated 1 April 1958 between the Trustees 
of the Public Library of the City of Boston and Messrs 
Scudder, Stevens, and Clark, 10 Post Office Square, 
Boston, the payments prescribed by said contract from 
undistributed income of the JOHN DEFERRARI INDENTURE OF 
IRUST DATED DECEMBER 13, 19i|8, if he finds that the con- 
ditions precedent to such payments have been fulfilled. 

The Director stated that Investment Counsel had submitted its propos- 
als for providing investment counseling for the ensuing year, commencing 
April 1, for the BENTON BOOK FUND, the BENTON BUILDING FUND, and the 
CHILDREN'S FUND on a flat fee basis with a slight decrease in cost. 

On motion duly made and seconded, it was 



and 

VOTED: 



I 



I 



I 



I 



• 



I 



I 



and 
VOTED: 



VOTED: that there be entered into an agreement with the Second 

Bank-State Street Trust Company, State Street, Boston, ' 
for investment counseling services for the BENTON BOOK, 
BENTON BUILDING, and CHILDREN'S FUNDS, for the period o 
April 1, 1958 through March 31, 1959, in accordance with 
the terms specified in the agreements, the total fee 
for such services not to exceed nine hundred and fifty 
dollars ($950.); 

that Milton E. Lord, Director, and Librarian, be and 
hereby is authorized to make from time to time as 
specified in the contract dated 1 April 1958 between 
the Trustees of the Public Library of the City of 
Boston and the Second Bank-State Street Trust Company, 
State Street, Boston, the payments prescribed by 
said contracts from undistributed income of the 
BENTON BOOK, BENTON BUILDING, and CHILDREN'S FUNDS, 
if he finds that the conditions precedent to such 
payment have been fulfilled. 

The Director reported on the status of the study of space needs in 
respect to the Central Library building that (l) the complete report on 
weight load capacity of the B, A. A. Annex had not been received as yet, 
(2) that, if it is found possible for the Library to make temporary use 
of space in the B. A. A, Annex, the method of renovation financing would 
have to be decided upon as well as the rental of the main B. A, A. 
building for the use of which there is no immediate, but only possible 
eventual, interest on the part of the Prudential Insurance Company and 
related groups, perhaps through placing the rental of it in the hflnds of 
real estate agencies and (3) that the Trustees have to decide on the 
reply to be given to Boston University's offer of a partial earlier and 
a partial later delivery of the properties to the rear of the Central 
Library building. 

Following discussion of the several problems set forth by the 
Director, the President requested that members of the Board give consideration 
to the matter prior to the next meeting, at which time and with a full attend- 
ance of members, the Board mi^t take action. In the interval the Director 
was requested to inform President Case of Boston University that it had not 
been possible to have a full meeting to consider the proposals of Boston 
University relative to delivery of the properties and that it was antici- 
pated that the Trustees would be able to give Boston Ifeiiversity its answer 
following the next meeting of the Board. 

The Board agreed that in view of the length of the docket for the 
meeting of May 16, the meeting should be held at 2 p.m. instead of 3O0 
p.m. It further agreed that the first item of business should be the 
presentation by Mr Heneman of Cresap, McCormick and Paget on their recon- 
naissance survey of the Library. 

The Director reported on the status of the dissolution of the 
Boston Public Library Employees' Benefit Association that it had been 
suggested by the Court that the parties at interest, the Attorney-General 
of the Commonwealth, the membership of the Boston Public Library Employees' 
Benefit Association, and the Trustees of the Library, come to a compromise 
agreement on terms of division of assets of the Association to be submitted 
to Supreme Judicial Court for approval. He stated that the matter had 
been canplicated legally by an embezzlement of Association funds, discover- 



1^ 



■■^ 



SB 



Vi7 



ed in 19iili, and the fact that in the early years of the Association certain 
funds had been raised and turned over as gifts to the Association by 
Josiah H, Benton, the then President of the Trustees, to be set up as a 
trust fund from which the income might be paid to members of the library 
staff who because of personal illness might be in need of aid» The 
Director stated that the Corporation Counsel had acted for the Trustees 
and now recommended that the Trustees agree to a settlement wliereby for 
this trust fund they would receive an amount to be funded consisting of 
a cash payment of $3500, and tangible personal property of the Association, 
the latter to be administered by the Trustees and the net income therefrom 
to be added to the principal cash received. 

On motion duly made and seconded, it was 

VOTED: that the proposed compromise in respect to the disposi- 
tion of assets in connection with the dissolution of 
the Boston Public Library Employees' Benefit Association, 
Inc» as set forth in the letter of William H. Kerr, 
under date of May 1, 1958, and approved by William L. 
Baxter, Corporation Counsel of the Cj.ty of Boston, be 
and hereby is approved by the Trustees of the Phiblic 
Library of the City of Boston. 

The Director reported that in connection with the exhibit arranged 
in Rome in the summer of 1957 by the Library on the occasion of the SALUTE 
TO BOSTON BY IHE CITY OF ROME an expenditxire up to $2,000. had been authori- 
zed by the Board, that the actual expenses therefor had been in an amount of 
approximately $2,500., and he submitted a detailed accounting of said ex- 
penses. 

On motion duly made and seconded, it was 

VOTED: that the action taken on June 7, 1957 authorizing 
Milton E. Lord, Director and Librarian, to arrange 
an appropriate exhibit to be installed by him 
in Rome on the occassion of the SALUTE TO BOSTON 
BY THE CITY OF ROME from June 27 to July 5, 1957 
be and hereby is amended to the end that the travel 
expenses to Rome, Italy, of the Director and the 
transportation and other expenses for such exhibit 
be and hereby are authorized in an amount not to 
exceed $2,500. to be paid from the income of the 
Dr Samuel Abbott Green Memorial Fund. 

The Director stated that the date for the annual meeting would be 
Monday, 5 May 1958> but that it was the practice of the Board to postpone 
the annual meeting until the date of the next following regular meeting 
held after the first Monday in May. It was agreed that the annual meeting 
should be held on Friday, 16 May 1958. 



I 



Corporation 
Minutes of Meeting 



In Board of Trustees 
16 May 1958 



I 



I 



I 



Dissolved: 



(J Clerk 



I 



I 



A regular meeting of the Trustees of the Public Library as a Cor- 
poration was held in the Trustees Room at 2:00 p.m. o* clock. 

Rpesent: Archbishop Gushing, Messrs Buxton, Canham, McDonald, and 
Rabb, Trustees. 

The President, Mr Canham, in the chair. 

The Board went into executive session, with the Director present, to 
hear a preliminary oral report by Messrs H. J. Heneman and G. S. Conn, of 
Cresap, McCormick and Paget, Management Consultants, upon their findings 
resulting from the reconnaissance survey undertaken by them. Subsequently 
the Board went into executive session without the presence of the Director 
of the Library. Following the conclusion of this executive session, with 
the Director of the Library again present, the Board requested Mr Heneman 
to transmit at as early a date as possible the written report upon the 
reconnaissance survey, together with proposals for the cost of their fur- 
ther participation in (l) a study of the space needs for the Central Library 
building and its potential addition, (2) a more detailed examination of 
the business operations of the Library, and (3) the development of the 
recommended revisions in personnel procedures. 

The meeting was then resumed. 

The minutes of the meeting of 2 May 1958 as presented were approved. 

The Director reported in the matter of the acquisition of the build- 
ings to the rear of the Central Library from Boston University, that he 
had talked with President Case concerning the retention of the buildings 
by Boston University beyond the agreement date for their delivery on 
February U, 1959, that Mr Case had informed him that Boston University was 
not willing to hold either the original Boston Athletic Association build- 
ing or its Annex beyond next February and would prefer to turn them over 
at once, but did wish to retain the buildings at 688 Boylston Street until 
June 30, 1961, and further that Boston University must have an answer by 
June U, from the Trustees as to the transfer of the buildings. 

Following discussion of a renegotiation of the purchase and sale 
instrument to effect partial delivery only as of February 1959, it was 

VOTED: that the Trustees of the Public Library of the City 
of Boston authorize negotiation with the Trustees of 
Boston University of a new Purchase and Sale Agreement 
for certain properties located at the rear of the 
Central Library building and now owned by the Trustees 
of Boston University, as set forth in a Purchase and 
Sale Agreement entered into by said parties on February 
U, 19l49> so as to provide for delivery of the properties 
at 81; Exeter Street and 27 Blagden Street, Boston Massa- 
chusetts, on February U, 1959, and the delivery of the 
property at 688 Boylston Street, Boston Massachusetts, 
on June 30, I96I, with proportionate readjustment of 
delivery payments therefor for said properties. 



88 



The President requested that the Director prepare a recommendation 
to be subofiitted to the Board concerning the former Boston Athletic Associ- 
ation buildings to be delivered to the Trustees in February 1959, first, 
as to use to which they may be put and, second, as to the cost of making 
such use of the buildings • It was further suggested that the Director dis- 
cuss the rental of the original Boston Athletic Association building with 
a real estate agency, in view of the fact that the Library would not itself 
have use for that building at the present time. 

The Director stated that a report on the study of space needs in 
respect to the Central Library building should be deferred pending receipt 
of a proposal for a study to be furnished by Messrs Cresap, McCormick and 
Paget. 

Dissolved: 



on 



I 



t 



Clerk 



Corporation 
Minutes of Meeting 



In Board of Trustees 
5 June 1958 



A regular meeting of the Trustees of the Public Library as a Corpora- 
tion was held in the Trustees Room at l^Ol o'clock p.m. 

Present: Messrs Buxton, Canham, McDonald, and Rabb, Trustees. 

The President, Mr Canham, in the chair. 

The Director presented a certificate from the City Clerk, under date 
of 28 May 1958, stating that Erwin D. Canham had that day appeared and been 
duly sworn as a Trustee of the Library for the term ending 1 May 1963. 

The minutes of the regular meeting and of the annual meeting of 16 May 
1958 as presented were approved. 

The Director reported the receipt of a gift from the Wedgwood Club 
on the occasion of its 25th anniversary in the sum of $1,000. to be used for 
the purchase of books on ceramics under certain conditions set forth in an 
instrument of agreement, the terms of which had been approved by the Law 
Department of the City of Boston. He stated that the gift had been pre- 
sented at a ceremony in the Central Library building on May 21; during the 
period of the Club's annual exhibition in the Library of Wedgwood items. 

On motion dtily made and seconded, it was 

VOTED: that the sum of one thousand dollars tendered at 
this meeting of the Boscrd by The Wedgwood Club to 
the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 111; of the 
Acts of 1878) as a gift be, and the same hereby 
is accepted with gratitude and funded as The 
Wedgwood Club 25th Anniversary Fund in Memory of 
Mrs Marcus A. Coolidge^ the income thereof to be 
applied as set forth in an instnwent of gift 
dated May 21;, 1958, and subject to the terms, 
agreements, and conditions set forth in said 
instrument of gift. 



I 



I 



and 

FURTHER 

VOTED: that the sum of one thousand dollars which was this 
day funded as The Wedgwood Club 25th Anniversary 
Fund in Memory of Mrs Marcus A. Coolidge be invested 
through the GENERAL INVESTMENT ACCOUNT established 
by vote of this Board on December 1, 1950; that for 
the purpose of enabling such investment eight hun- 
dred additional units be, and the same hereby are, 
added to said GENERAL INVESIMENT ACCOUNT so that 
said GENERAL INVESIMENT ACCOUNT shall hereafter con- 
sist of 1,301, 708| units instead of 1,300, 908^ units 
as heretofore; and that the eight hundred additional 
units hereby added to the GENERAL INVESTMENT ACCOUNT 
be, and the same hereby are, allocated to The Wedg- 
wood Club 25th Anniversary Fund in Memory of Mrs Mar - 
cus A. Coolidge on the basis of gl.25 per unit, 
which is hereby determined to be the present fair 
value per unit of the 1,300,908§ units heretofore 
outstanding. 

The Assistant to the Director, In Charge of Business Operations, 
Mr Moloney, stated that recommendations of Investanent Cotinsel in respect 
to the GENERAL INVESTMENT ACCOUNT, JOHN DEFERRARI INDENTURE OF TRUST DATED 
DECEMBER I3, 19l;8, and the BENTON BOOK FUND had been transmitted to members 
of the Finance Committee in advance of the meeting. 

On motion duly made and seconded, it was 



VOTED: 



and 

FURTHER 
VOTED: 



I 



I 



and 



VOTED: 



that James E, Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell for the GENERAL INVESTMENT ACUUUNT the fol- 
lowing securities: 

$8,000 par U. S. Treasury 2|s - 8/15/63 

520 shares Monsanto Chemical, Common Limit 30 

that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to purchase for the GENERAL INVESTl^IENT ACCOUNT with 
the proceeds of the sale of $8,000 par U. S. Treasury 
2|s . 8/15/63 and 520 shares Monsanto Chemical, 
together with available uninvested cash, the following 
securities: 

200 shares Firestone Tire & Rubber, Common Limit 88 
300 shares Radio Corporation of America, Common Limit 35 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing votes. 

that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell for the JOHN DEFERRARI INDENTURE OF TRUST 
DATED DECMBER 13, 19l;8 the following securities: 



!• 



W l i u. illil jUil i 






no 



91 



and 



318 shares Monsanto Chemical, Common Limit 30 
60 shares Westinghouse Electric, Common Limit $$ 

and 

FURTHER 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to purchase for the JOHN DEFERRARI INDENTURE OF TRUST 
DATED DECEMBER 13, 19li8 with the proceeds of the sale 
of 308 shares Monsanto Chemical, Common, and 60 shares 
Westinghouse Electric, Common, together with uninvested 
cash, the following securities: 

20 shares E. I. Dupont, Common Limit 185 

100 shares General Dynamics, Common Limit 60 
50 shares Firestone Tire k Rubber, Common Limit 88 
100 shares Radio Corporation of America, 

Common Limit 35 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing votes. 

VOTED: that James E. Gildea, Collector-Treastirer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell for the BENTON BOOK FUND the following 
securities : 

$18,000 U. S. Treasury 2 7/8s - 6/15/58 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing vote. 

With respect to investment of the proceeds of the sale of securities for the 
BENTON BOOK FUND Mr Moloney was directed to request further recommendations from 
Investment Counsel for securities affording a higher yield, not necessarily a 
corporate bond. 

The Director reported on the status of the dissolution of the Boston 
Public Library Employees Benefit Association that the Supreme Judicial Court 
had ruled that there be given to the Trustees of the Library from the assets 
of the Association the sum of $3>500 and all the tangible personal property 
of the Association, the money to be so received to be funded and the income 
used for Library employees who are ill and in need of aid. He stated that 
an opportunity was being given up to June 9 to any member of the Association 
as of the time of dissolution to be heard, should he object, after which the 
Court will issue its decree confirming the above. 

The President reported that there had been received that morning the 
summary report of Cresap, McCormick, and Paget, but that there had been a 
delay in the mails in receipt of the full reconnaissance report. He stated 
that full consideration of the matter would, therefore, have to be delayed as 
well as their letter of May 23 with its comments on further studies, which had 
already been forwarded to the Trustees. 



I 



I 



The question of payment for the several possible studies was dis- 
cussed. The Director was requested to consult with the Corporation Counsel 
in the matter of the use of trust funds for the purpose, such as the Dr 
Samuel Abbott Green Memorial Fund and the Benton Building Fund, and to report 
to the Board at the next meeting, so that action might be taken at that time. 



Dissolved: 



O^Jiiai^ 16 fj^mA^ruJ^n^ 



^ Clerk 



Corporation 
Minutes of Meeting 



In Board of Trustees 
19 June 1958 



I 



I 



A special meeting of the Trustees of the Public Library as a Cor- 
poration was held in the Trustees Room at 3^12 o* clock p.m. 

Present: Archbishop Gushing, Messrs Buxton, Canham, McDonald, and 
Rabb, Trustees. 

The President, Mr Canham, In the chair. 

The minutes of the meeting of 5 June 1958 as presented were approved. 

The Director reported the receipt of a gift of five dollars from 
Jfr J. Edward Downes of Boston, Massachusetts for the purchase of a book for 
the Audio-Visual Department. 

On motion duly made and seconded, it was 

VOTED: that the Trustees of the Public Library 

of the City of Boston do hereby acknowledge 
the gift of five dollars ($5.00) from Mr J. 
Edward Downes for the purchase of a book 
for the Audio-Visual Department, and that 
the gift be and hereby is accepted by the 
Trustees of the Public Library with warm 
appreciation. 

The Director subnitted for consideration of the Board budget alloca- 
tions for trust funds income for 1958. 

On motion duly made and seconded, it was 

VOTED: that there be adopted the budget allowances for the 
fiscal year beginning January 1, 1958, based on 
estimated trust funds income, as set forth in the 
accompanying schedules: 

Division of Reference and Research Services 



I 



I 



General : 

General Reference 
Periodicals and Newspapers 

Periodicals 

Newspapers 
Government Documents 
Maps 


$ 195.00 
2,011.00 


$2,01^0.00 
2,206.00 

300.00 

80.00 



$14,626.00 



02 



f).'J 



The Humanities: 

Literature and Languages 
History- 
Religion, Philosophy and Psychology 

The Arts: 

Fine Arts 

Music 

Prints 

The Social Sciences: 

Business 
Education 
Social Sciences 

Science and Technology: 

Physical Sciences 
Biological Sciences 
Engineering 
Patents 

Rare Books 

Judaica 

Reserve Fund 



$U,213.00 
3,765.00 

2>l488.QO 



U,5lii.00 
2,323.00 
1.9l;5>00 



$6,300.00 

1,735.00 

3»390.00 



2,512.00 

2,iao.oo 

2,666.00 
200.00 



Contingency Fund 



Total 



$10,li66.00 



Division of Home Reading and Comnunity Services 

Charlestown Branch Library 
Dorchester Branch Library 
East Boston Branch Library 
Mattapan Branch Library 
Roslindale Branch Library 
South Boston Branch Library 
West End Branch Library 
West Roxbury Branch Library 
Miscellaneous 

Total 

Non-Public Departments 

Director's Office 

Information Office 

Personnel Office 

Office, Division of Home Reading and Community Services 

Office, Division of Reference and Research Services 

Cataloging and Classification Department, 

Home Reading and Community Services 
Cataloging and Classification Department, 

Reference and Research Services 



8,782.00 



11,125.00 



7,788.00 
16,905.00 

2,100.00 

9,000.00 
$71,092.00 



i 66U.00 
131.00 
251.00 
7U2.00 
171.00 
153.00 
li7.00 

55.00 

82.00 
$ 2,296.00 



» 



300.00 
100.00 

50.00 

100 .00 

300.00 
350.00 
800.00 



I 



I 



Book Selection Department, Home Reading and Community 

Services 
Book Selection Department, Reference and Research 

Services 
Book Purchasing Department 
Staff Library 

Total 



Miscellaneous Purposes 



^ 76.00 
563.00 
678.00 



For Staff Grants 

For the benefit of the Library Staff: 

Boston Book Fair 1938 Fund 

Louis E. Kir stein Fund 

Alice Lincoln Whitney Fund 

For Special Awards: 

Mary U, Nichols 
For the Central Library Building: 

Central Library Building Fund 
For the Care and Cleaning of the Sargent Paintings: 

John Singer Sargent Fund 
For the Care and Cataloging of T^anuscripts : 

James Lyman Whitney Fund 



$ 150.00 

1^50.00 

200.00 

800.00 

* 3,^0.00 



i 1,000.00 



Total 



1,317.00 

103.00 

iii5.oo 

835.00 

3,525.00 
$6,925.00 



I 



I 



and 

VOTED; 



that Milton E. Lord, Director, and Librarian, or upon 
his delegation John J. Connolly, Assistant to the 
Director, and Chief Executive Officer, or Elizabeth B. 
Brockunier, Assistant to the Director, and Clerk of the 
Corporation, be and he hereby is authorized to sign on 
behalf of the Corporation in approval of the payment of 
all vouchers or bills covering expenditures incurred in 
terms of the budget allowances for the fiscal year 
beginning January 1, 1958 as approved by the Corporation 
by its vote of June 19, 1958 and for which trust funds 
income will have been duly received for the said fiscal 
year, said payments to be reported to the Corporation at 
its next regular meeting for confirmation and approval. 

Mr Moloney submitted for the consideration of the Board a recanmenda- 
tion from Investment Counsel for the BENTON BOOK FUND. 
On motion duly made and seconded, it was 



VOTED: 



I 



I 



and 

FURTHER 
VOTED: 



that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell for the BENTON BOOK FUND the following 
securities: 

30 shares Beneficial Finance Corp. Cum Pfd. $% - 
Approximate price 50 



that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 






n4 



05 



to purchase with available principal cash for the 
BENTON BOOK FUND the following securities: 

$1^,000 Appalachian Power Co. First Mortgage 
h% of 5/1/88 - Approximate price 101 
37 shares Socony Mobiloil Gommon-Approxiinate price $1 
10 Shares American Telephone & Telegraph Co., Common- 
Approximate price 180 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing votes. 

Mr Moloney submitted for the consideration of the Board a recommendation 
from Investment Counsel for the BENTON BUILDING FUND. 
On motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to purchase with available uninvested cash for the 
BENTON BUILDING FUND the following securities: 

35 shares U.S. Steel Corp. Common - Approximate price 65 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing vote. 

Mr Moloney submitted for the consideration of the Board a recommenda- 
tion from Investment Counsel for the CHILDREN'S FUND. 
On motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell for the CHILDREN'S FUND the following 
securities : 

1 share Cities Service Co. Common - Approximate 
price $6 

and that the. Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 

The Director reported that in preceding years grants of ^100 each frcm 
trust funds income had been made to members of the staff for library school 
study and that he would like to announce that similar grants would be given 
this year. 

On motion duly made and seconded, it was 

VOTED: that grants up to $100 each be made to 
four members of the staff for library 
school study in 1958-1959, said grants 
to be paid from the income of trust funds. 

The Director reported that in preceding years grants of $100 each had 
been made to members of the staff toward the expense of attendance at the 
annual meeting of the American Library Association and that he would like to 



I 



I 



I 



I 



I 



I 



announce that similar grants would be given this year, 
meeting was to be held in San Francisco. 

On motion duly made and seconded, it was 



He stated that the 



VOTED: that grants up to the amount of $100 
each toward expense of attendance at 
the annual meeting of the American 
Library Association, be made to four 
members of the staff, said grants to 
be paid from the income of trust funds. 

The Director reported that, in the matter of the acquisition of 
the buildings to the rear of the Central Library from Boston University 
he had discussed with members of the Law Department of the City of Boston 
the procedure to be followed, that in turn he had talked with the Corpora- 
tion Counsel of the City of Boston, who had indicated that he believed 
it to be desirable that he and some of his assistants sit down with mem- 
bers of the Board to discuss the procedural elenents involved. It was 
agreed that a special meeting should be held with the Corporation Counsel, 
and Thursday, June 26, 1958 at 3O0 o'clock p.m. was set as the date and 
hour. 

The Board then held a preliminary discussion of the recanmendations 
submitted by Cresap, McCormick and Paget following its recent reconnaissance 
study of the Library operations. It was agreed that the discussion should 
be continued at a special meeting to be held on Friday, June 27, 1958, at 
2:00 p.m. 



Dissolved: 



^^.Xia»r Pi^o Tern 



Corporation 
Minutes of Meeting 



In Boara of Trustees 
7 July 1958 



A special meeting of the Trustees of the Public Library as a Cor- 
poration was held in the Trustees Room at 2:10 p.m. 

Present: Archbishop Gushing, Messrs Canham, McDonald, and Rabb, 
Trustees. 

The President, Mr Canham, in the chair. 

The President stated that the special meeting had been arranged for 
the purpose of acting upon certain of the recommendations submitted by Cresap, 
McCormick & Paget following its recent reconnaissance study of the Library's 
operations. 

The President presented for discussion the proposed revision of the 
By-Laws of the Board as an administrative agency of the City of Boston. It 
was agreed that action might properly be taken on these at the present time, 
in order to provide a trial for the procedures incorporated in them, inasmuch 
as the By-Laws can be changed by the Board at any time. 

On motion duly made and seconded, it was 



06 



VOTED: that there be and hereby are adopted tentatively the 
By-Laws of the Trustees of the Public Library of the 
City of Boston as a Corporation under the provisions 
of the Acts of 1878, Chapter lUi, of the Commonwealth 
of Massachusetts, as submitted at this meeting of the 
Corporation, pending their having been examined and 
found to be in proper legal form. 

(copy of revised By-Laws as accepted is here attached) 

And it was further 

VOTED: that there be standing committees for Finance, 

Buildings, Personnel, Public Relations, Home Reading 
and Community Services, and Reference and Research 
Services, and that the President make appropriate 
appointments of members of the Corporation to serve 
on the several standing committees. 

In accordance with the latter vote the President then named the members 
of the Board to serve on the following committees until the next annual meeting. 



I 



9? 



I 



and 



Finance 



Mr Canham, Chairman, Messrs Buxton, McDonald, 
and Rabb 



and 



Buildings Mr McDonald, Chairman, Messrs Buxton and Rabb 
Personnel Mr Canham, Chairman, Messrs McDonald and Rabb 

Relatio ns Mr Rabb, Chairman, Mr Canham, Archbishop Cushing 

Home Reading 

and Community „ -n. ^ «j 

Services Archbishop Cushing, Chairman, Messrs Buxton and 

McDonald 



i 



and 



I 



Reference and 

Research 

Services 



Mr Buxton, Chairman, Mr Canham, Archbishop Cushing 



The following action was taken in respect to the recommendations for the 
revision of top administrative staff of the Library. 
On motion duly made and seconded, it was 

VOTED: that there be abolished the position ^f Supervisor 

of Personnel when and as there is established in its 
place the position of Assistant Director for Personnel 
and an appointment has been made to it. 

VOTED: that there be established the position of Assistant 
Director for Personnel, with an appointment to be 
made to it by the Trustees upon nomination of the 
Director. 

VOTED: that the Director be authorized to take the necessary 
steps for nominating an individual to be appointed by 
the Trustees to the position of Assistant Director for 
Personnel. 



and 



and 



I 



I 



On motion duly made and seconded, it was 

VOTED: that there be established the position of 

Assistant Director for Information, with an 
appointment to be made to it by the Trustees 
upon nOTiination of the Director. 

VOTED: that the Director be authorized to take the 
necessary steps for nominating an individual 
to be appointed by the Trustees to the position 
of Assistant Director for Information. 

On motion duly made and seconded, it was 

VOTED: that there be abolished the position of 

Assistant to the Director, In Charge of Business 
Operations when and as there is established in 
its place the position of Assistant Director for 
Library Operations and an appointment has been made 
to it. 

VOTED: that there be established the position of 
Assistant Director for Library Operations, 
with an appointment to be made to it by the 
Trustees upon nomination of the Director. 

VOTED: that the Director be authorized to take the 
necessary steps for nominating an individual 
to be appointed by the Trustees to the position 
of Assistant Director for Library Operations. 

The Director made a presentation in respect to the provision of 
general administrative help at the second level at one point at which he 
was at fundamental disagreement with Cresap, McCorraick and Paget in its 
proposals. It was the opinion of the Board that the Director's presentation 
be brought to the attention of Cresap, McCormick & Paget with a view to 
obtaining the reaction of the latter to it, with a report therein to be 
given to the Board at its next meeting. 

In accordance with the foregoing votes in revision of the top 
administrative staff of the Library, and as provided in the revision of 
the By-Laws, action was taken to revise the authorizations by the Board to 
the Director for the conduct of the Library's regular operations as follows: 

On motion duly made and seconded, it was 

VOTED: that the Director, or, upon his delegation, the 
Assistant Director for Personnel, the Assistant 
Director and Chief Executive Officer, the Assist- 
ant Director for Library Operations, the Assistant 
to the Director and Secretary of the Trustees, be 
and hereby is authorized to act on behalf of the 
Trustees in the administration of the personnel 
procedures established by them for the appointment 
of all officers and employees of the Library up to 
but not including the level immediately below that 
of the Director, and to fix the remuneration for 
all such officers and employees subject to the 
salary and wage scales as currently established by 



1)8 



19 



and 



and 



vote of the Trustees, said appointments and changes 
in remuneration to be reported to the Trustees at 
their next regular meeting for confirmation. 

VOTED: that the Director, or, upon his delegation, the 

Assistant Director and Chief Executive Officer, the 
Assistant Director for Library Operations, or the 
Assistant to the Director and Clerk of the Corpora- 
tion, be and hereby is authorized to sign on behalf 
of the Corporation in approval of the payment of all 
vouchers or bills covering expenditures to be charged 
in 1958 to trust funds or trust funds income, said 
payments to be reported to the Trustees at their next 
regular meeting for confirmation, 

VOTED: that until January 1, 1959, the President, Vice Presi- 
dent, the Director, the Assistant Director and Chief 
Executive Officer, the Assistant Director for Library 
Operations, and the Assistant to the Director and 
Clerk of the Corporation, be, and they hereby are, 
severally authorized to sign any and all contracts 
voted to be made by the Board in the name and behalf 
of the Corporation and any and all communications in 
connection with the award of contracts so voted or 
recommended to be so voted. 

In its report on its reconnaissance study of the Library's operations 
Cresap, McCormick and Paget had recommended three further studies in greater 
depth, as follows: 

(1) for the development of the personnel arrangements of 

the Library, at a cost not to exceed ^6,^00; 

(2) for the development of the proposed Division of Library 

Operations, at a cost not to exceed i|5>000; 

(3) for an examination of the requirements of the physical 

facilities of the Central Library, at a cost not 
to exceed $18,000. 

Subsequently, in light of the fact that its reconnaissance study could 
not provide any report other than a preliminary indication of the staffing 
requirements of the Library, Cresap, McCormick and Paget had indicated that 
a depth study of the staffing requirements could be combined fruitfully with 
the first two studies mentioned above, at a combined total cost not to exceed 
$18,000 for the two studies plus the study of staffing requirements, provided 
that the Library could undertake prompt action by the end of the summer for 
(a) the appointment of the proposed new Assistant Director for Personnel and 
for (b) the adoption of a statement of specific Library objectives. 

On motion duly made and seconded, it was 

VOTED: that the firm of Cresap, McCormick and Paget, 
Management Consultants, be engaged for profes- 
sional consultation services for a study of 
staffing requirements in combination with the 
development of the personnel administration ar- 
rangements of the Library and the development 
of the proposed Division of Library Operations 
at a cost not to exceed the sum of $18,000, pay- 



I 



I 



I 



I 



I 



I 



able from the accumulated principal of the 
Dr Samuel A. Green Memorial Fund. 

and 

VOTED: that the firm of Cresap, McCormick and Paget, 
Management Consultants, be engaged for pro- 
fessional consultation services in connection 
with a study of the requirements for the 
physical facilities of the Library at a cost 
not to exceed the sum of $18,000, payable from 
the accumulated principal of the Benton Build- 
ing Fund. 

In respect to the depth study of the staffing requirements the 
Board requested that, quite in addition to indicating the staffing needs 
of the Library in terms of the specific library objectives, the study be 
carried out with due enqphasis upon the doing of a better job within present 
resources, including an indication of irtiat can be given up if necessary. 

For the development of specific objectives of library service, 
upon motion duly made and seconded, it was 

VOTED: that the Director be requested to develop, with 
the aid of appropriate officers of the Library, 
a statement of specific objectives of library 
service. 

The Director, having indicated the need for a summary of the report 
of the reconnaissance study by Cresap, McCormick and Paget for staff use 
within the Library, presented for the consideration of the Board (a) a 
summary prepared by Cresap, McCormick and Paget and (b) a summary prepared 
by himself as Director of the Library. It was agreed that the Board should 
examine each of these summaries, with a view to approval of a summary which 
could be used officially for administrative purposes, action to be taken at 
the meeting of the Board. 

It was agreed that a further special meeting should be held on 
Monday, July 21, 1958 at 3:30 p.m. 

The Corporation then went into executive session. 



Dissolved: 




ro Tern 



BY-LAWS 

OF THE TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

AS A CORPORATION 

Under the Provisions of the Acts of 1878, Chapter 111; 
of the Commonwealth of Massachusetts 



±00 



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ARTICLE I. 

Offices 
Section 1. The offices of the Corporation shall be in the Central 
Library building at 230 Dartmouth Street, Copley Square, City of Boston, County 
of Suffolk, Commonwealth of Massachusetts. 

ARTICLE II. 

Members of the Corporation 
Section 1. The Corporation is constituted of the five members of the 

Board of Trustees appointed by the Mayor of the City of Boston to be Trustees 

of the Public Library of the City of Boston for terms of five years each, with 

terms expiring on April 30th of successive years. 

Section 2. Each Trustee serves until his successor shall have been 

appointed and shall have duly qualified for his office. 

ARTICLE III. 

Duties of the Trustees 
Section 1. The Board of Trustees shall haVe as its prime duty the 
responsibility for the general adrdnistration of the Ubrary and the representation 
of its interests and needs. It shall serve as the advocate of these interests 

and needs in the community at large. 

Section 2. The Board shall be responsible for establishing objectives 
for the Ubrary. It shall determine the policies ^ich are to govern the achieve- 
ment of these objectives. It shall establish a plan of organization for the 
administration of the Library i^ich shall ensure effective menas of control to 
permit the objectives and policies of the Ubrary to be maintained in all operations. 
It shall establish personnel policies and arrangements %Aiich will ensure the 
development of a conpetent and able personnel. 



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Section 3. The Board shall appoint a Director, who shall serve also 
as Librarian, and fix his remuneration. The Director shall serve at the pleasure 
of the Board. He shall be responsible directly to the Board. The Board shall 
delegate to him the general administration of the Ubrary and its affairs in 
accordance with the objectives and policies and management controls which shall 
have been established from time to time by it. 

Section U. The Board shall appoint, upon nomination of the Director, . 
such officers at the second level immediately below that of the Director as it 
may deem appropriate for the administration of the Library and its affairs, and 
fix their remuneration. Such officers shall serve at the pleasure of the Board. 
Ttiey shall be responsible directly to the Director. They shall assist him in 
providing administrative staff work for the Board. 

Section 5. Ihe Board shall delegate to the Director the appointment 
of all other officers and eirqployees of the Library in accordance with the per- 
sonnel policies and arrangements established from time to time by the Board, and 
the fixing of their remuneration in accordance with the salary and wage scales 
as currently established by the Board, subject to the requirement that all per- 
sonnel actions shall be reported to the Board at its next regular stated meeting. 

ARTICLE IV. 

Officers of the Corporation 
Section 1. The Officers of the Corporation shall be a President, 
Vice President, and Clerk, who shall be chosen by viva voce vote at the annual 
meeting on the first Monday of May in each year; but, if any vacancy shall occur 
by the death, resignation, inability to act, or other cause, of any of said 
officers, such vacancy may be filled by the Corporation at any special meeting 
called for the purpose, and the notices thereof shall state the objects of the 
meeting. ** 



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.■ section 2. The President shall preside at all .nestings of the Corporation. 
He Shall have power to sign or countersign all checks, certificates, contracts. 
,r^ other instruments of the Corporation as authorized by the Board of Trustees. 
During prolonged absence or disability of the Director, the President n>ay recom- 
mend to the Board the appointment of an Acting Director. 

Section 3. In the absence or disability of the President the Vice President 
shall perform all the duties of the President. 

section U. Ihe Clerk shall be sworn to the faithful performance of his 
duties, shall attend all meetings of the Corporation, shall keep a full record 
. of its procedings. and shall be the custodian of all its records and papers. 

section 5. The duties of the office of Treasurer shall be performed by 
the collector-Treasurer of the City of Boston, who shall have the custody of the 
securities and funds belonging to the Corporation. The Library Trustees as a 
corporation shall have, however, the duty to direct the Collector-Treasurer of the 

. 1.^ «^™*»r,+ nf the securities and funds belonging to the 
City of Boston in his management ol tne securioico 

Corporation, 

Section 6. Standing or ter^orary committees may be appointed from Ume 
to time by the Corporation from its own membership, and i^e Corporation may from 
time to time invest such co.,mittees with such powers as it may see fit. subject to 
such conditions as may be prescribed by such Corporation. All committees shall 
report on their activities to the Corporation at its next meeting. 

ARTICLE V. 

f 

Meetings of the Corporation 
Section 1. The annual meeUng of the Corporation shall be held on the 

first Monday of May in each year. 

Stated meetings of the Corporation shall be held bi-monthly 

from September to June inclusive on the last Friday in September, the first Fri- 

days in November. January, March, and May, and the third mday in June. 



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Special meetings shall be held when and as necessary. They 
shall be called by the dLerk whenever directed by the President in writing, or 
requested in writing by two Trustees. 

Section 2. Written notice of all stated and all special meetings shall 
be sent by mail postpaid to each Trustee not less than three days before the 

meeting. 

Section 3. All meetings of the Corporation shall be held in the Trustees 

Room in the Central Ubrary building unless otherwise ordered by vote of the 
Corporation at a previous meeting. 

Section U. Three Trustees shall constitute a quorum to do business. 

ARTICLE VI. 

Order of Business 
Section 1. The order of business at the regular meetings of the Corpora- 
tion other than the annual meeting shall be as follows: 

1. Approval of the record of proceedings of the previous meeting. 

2. Confirmation of action taken in representation of the Corpora- 
tion by the Director, as duly authorized by the Corporation. 

3. Report of standing or temporary committees of the Corporation 
that shall have been appointed by the Corporation, and con- 
firmation of action taken by such committees. 

k. Receipt of communications from the City Government or any 
branch thereof. 

5. Business required by law or by ordinance. 

6. Unfinished business. 

7. Report by the Director. 

8. Miscellaneous business. 



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ARTICLE VII. 



Library Officers 

Section 1. The officers of the Library shall be a Director and such 
additional officers as the Board of Trustees shall deem necessary and expedient, 
who shall exercise such powers and perform such duties as shall be determined from 
time to time by the Board of Trustees. 

Section 2. The general administration of the Library and its affairs 
shall be delegated to the Director in accordance with the policies set by the 
Board of Trustees and subject to his direct responsibility to the Board of Trustees. 
The Director shall perform the duties uxually appertaining to the position, and 
such additional duties in furtherance of the interests of the Library as may be 
requested of him by the Board of Trustees. He shall have power to sign or counter- 
sign all checks, certificates, contracts, and other instruments of the Corporation 

as duly authorized by it. 

Section 3. The officers of the Library shall perform the duties usually 
appertaining to their positions, and such additional duties in furtherance of the 
interests of the Library as may be requested to them, under the general direction 



of the Director. 



ARTICLE VIII. 



The Library Service 

Section 1. Entrance into the library service shall be by such procedures 
as may be established by the Board of Trustees. 

Section 2. Salaries and wages of all employees shall be fixed by the Board. 

Section 3. Vacations and leaves of absence shall be granted to full-time 
employees of the Library in accordance with the regulations of the Board governing 
vacations and leaves of absence currently in effect. 



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Section U. Qn^loyees shall report at their scheduled hour of work 
at their posts and shall remain there during the hours of their regular duty. 

Section 5. No allowance shall be made for absence from duty except 
as above provided. 

Section 6. The Director shall have power to suspend, with loss of 
pay, any employee until the first succeeding meeting of the Board. 

Section 7. Solicitation on library premises by en5)loyees or by 
members of the public for any purpose whatsoever shall not be permitted, 
except by vote of the Board. 

Section 8. Any violation or neglect of the regulations prescribed 
by the Board shall be cause for dismissal. 

ARTICLE IX. 
By-Laws 
Section 1. All previous ^y-Laws are hereby repealed. 
Section 2. By-Laws may be amended by vote of a majority of the 
Corporation at any meeting of the Corporation, the notice for which shall 
state that amendments will be proposed. 



Minutes of Meeting 
Corporation 



In Board of Trustees 
21 July 1958 



A special meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 3 J 30 o'clock p.m. 

Present: Messrs Buxton, Canham, JfcDonald, and Rabb, Trustees. 
The President, Mr Canham, in the chair. 



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The minutes of the special meetings of 19 June and 7 July 1958 
as presented were approved. ^ ,. . 3^ 

The Director reported that pursuant to the decree of the Court 
for the liquidation and distribution of the assets in connection with the 
dissolution of the Boston Public Library Employees Benefit Association, Inc., 
the Receiver had forwarded a check in the amount of $3500, which sum is to 
constitute the Library Employees Sick Benefit Fund, the income thereof to be 
expended in the discretion of the "Trustees for the aid of employees of the 
Library as from time to time shall be sick and in need of help. The Director 
also reported the receipt of all tangible personal property of the liquida- 
ted Association, such postcard and other mural reproductions to be placed 
on sale and net proceeds as may enure thereupon to be added to said Library 
Employees Sick Benefit Fund . 

On motion duly made and seconded, it was 



VOTED: 



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and 

FURTHER 
VOTED: 



that the sum of three thousand five 
hundred dollars ($3>500) tendered at 
this meeting by the Receiver of the 
Boston Public Library Employees Benefit 
Association, Inc., to the Trustees of 
the Public Library of the City of Boston 
(a corporation under Chapter Hi; of the 
Acts of 1878), in pursuant to the Decree 
for Liquidation and Distribution of Assets 
of the Supreme Judicial Court dated June 
18, 1958* be and the same hereby is accepted 
and f\inded as the Library Employees Sick 
Benefit Fund, for the aid of employees of 
the Library 



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that the sum of three thousand five 
hundred dollars ($3500) which was this 
day funded as the Library Employees Sick 
Benefit Fund be invested through the 
GENERAL INVESH^ENT ACCOUNT established 
by vote of this Board on December 1, 1950; 
that for the purpose of enabling such 
investment twenty eight hundred additional 
units be, and the same hereby are, added to 
said GENERAL INVESTMENT ACCOUNT so that 
said GENERAL INVESIMENT. ACCOUNT shall here- 
after consist of l,30li,508j units instead 
of 1,301,708| units as heretofore; and that 
the twenty eight hundred additional units 
thereby added to the GENERAL INVESTI^ffiNT AC- 
COUNT be, and the same hereby are, allocated 
to the Library Employees Sick Benefit Ftmd 
on the basis of $1.25 per unit, which is 
hereby determined to be the present fair value 
per unit of the 1,301,708| units heretofore 
outstanding. 

There then came before the Board Mr William H. Kerr, representing 
the Corporation Counsel of the City of Boston to discuss the legal aspects 
of the procedures to be followed in taking over the properties to the 
rear of the Central Library building. After a preliminary discussion 



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Mr Kerr indicated to the Board that the main problem which needed to 
be resolved was the determination of where the title of the Properties 
should rest, namely, in the name of the City of Boston or in that of 
the Trusteed of the Public Library of the City of Boston. Considerable 
discussion of eventualities followed, after which it was ^f ^^^^^^^^^^^ 
decision in this matter should be held in abeyance until there had been 
received from Cre sap, McCorraick and Paget the results of the pending space 
study of the needs of the Central Library building. 

Mr Kerr suggested that to strengthen the position of the Board 
appraisals on the several parcels of property should be obtained from 
competent appraisers as to the fair value of the parcels at the present 
time. Such appraisals be stated would be the public oustification for 
going through with the purchase of all of the properties, including the ^ 
Lo ad;5acent privately owned apartment houses. The Director was authorized 
by the Board to take steps to obtain several appraisals of the properties 
and to report back to the Board. Mr Kerr then withdrew. 

The Assistant to the Director, in Charge of Business Operations, 
Mr Moloney reported the receipt of the semi-annual payment to principal 
of the James Lyman '/Jhitney Fund. 

On motion duly made and seconded, it was 



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VOTED: 



and 

VOTED: 



that the sum of one thousand three hundred 
eighty dollars and fourteen cents (^ipl, 380.114) 
tendered at this meeting of the Board as 
the semi-annual payment on account of the 
legacy given to the Trustees of the Public 
Library of the City of Boston (a corporation 
under Chapter 11^4 of the Acts of IB7O) by the 
will of James Lyman \Vhitney, who died on 
September 2$, 1910 (Middlesex Probate No. 
86iil48) be, and the same hereby is accepted 
with gratitude and added to the James Lyman 
Whitney Fund; 

that the sum of one thousand three hundred 
eighty dollars and fourteen cents ( ^1,380. li;) 
which was this day added to the James Lyman 
;Vliitney Fund be invested through the GEK'i:RAL 
INVEST1-Iz:NT ACCOW^IT established hy vote of the 
Board on December 1, 19^0; that for the purpose 
of enabling such investment eleven hundred and 
four additional units be, and the same hereby 
are, added to said GENERAL INVESTT-l.'OT ACC0U1:T, 
so that said GENERAL INVESTT-TENT ACCOUNT shall 
hereafter consist of 1,30^, 612| units instead 
of l,30ii,508| units as heretofore 5 and that 
the eleven hundred and four additional units 
hereby added to the GENERAL DIVESTMENT ACCOUNT 
be, and the same hereby are, allocated to the 
James Lyman VJhitney Fund on the basis of ;}?1.25 
per unit, which is hereby determined to be the 
present fair value per unit of the l,30i;,5)08>; 
units heretofore outstanding. 



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Mr Moloney reported the receipt of the semi-annual payment to the 
Whitney Bibliographic Account. 

On motion duly made and seconded, it was 

VOTED: that the sum of three hiindred fifty dollars 
($350) tendered at this meeting of the Board 
as the semi-annual payment on account of the 
legacy given to the Trustees of the Public 
Library of the City of Boston (a corporation 
under Chapter llii of the Acts of 18? 8) by the 
will of James Lyman Whitney, who died on September 
25, 1910 (Middlesex Probate No. 86Ui8) be and the 
same hereby is accepted. 

Mr Moloney reported receipt of the statement of the principal and 
the income transactions of the John Deferrari Indenture of Trust Dated July 
1, 19ii7 for the period March 22 - June 23, 1958. 

Mr Moloney also reported the receipt from Investment Counsel of the 
quarterly inventory of the General Investment Account and the John Defer- 
rari Indenture of Trust Dated December 13, 19U8. 

Mr Moloney submitted for consideration of the Board a recommenda- 
tion from Investment Counsel for the BENTON BUILDING FUND. 
On motion duly made and seconded ^ it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of 
Boston to purchase at market with available unin- 
vested cash for the BENTON BUILDHJG FUND the follow- 
ing securities: 

$214,000 par U.S. Treasury 2is - 6/15/62-59 

10 shares First National City Bank of New York 

and that the Director, and Librarian be authorized 
to notify the Collector- Treasurer of the foregoing 
vote. 

Mr Moloney submitted for consideration of the Board a recommenda- 
tion from Investment Counsel for the BENTON BOOK FUND. 
On motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of 
Boston to purchase at market with available unin- 
vested cash for the BENTON BOOK FUND the following 
securities: 

15 shares Public Service Company of Indiana Common 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 



V- 



Mr Moloney submitted for consideration of the Board a recommendation 
from Investment Counsel for the BENTON BUILDING FUND for the exchange of 



iOB 



VOTED: 



$33,000 par 2^^ United States Treasury Bonds due September IS, ^959 for 
$33 000 par United States Treasury Certificates of Indebtedness 1 W^ff^ 
August 1. 1959. It was the consensus of the Board that said bonds should 
not be exchanged but should be permitted to run to the maturity date of 
call now set for September 1^, 1958 • 

Mr Moloney submitted for consideration of the Board a recommendation 
from Investment Counsel for the GENERAL INVESTMENT ACCOUNT. 
On motion duly made and seconded, it was 

that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell for the GENERAL INVESTMENT ACCOUNT the 
following securities at market: 

$15,000 par U. S, Treasury 2h - 1963 

$5,000 par Phillips Petroleum Conv. Deb. UgS - 1907 

that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to purchase at market for the GENERAL INVESUffiNT 
ACCOUNT with the proceeds of the above voted sales, ^ 
together with uninvested principal cash, the following 
securities: 

200 shares General Motors Corp. Common 
200 shares U. S. Steel Corp. Common 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
votes. 

Mr Moloney submitted for consideration of the Board a recommendation 
from Investment Counsel for the JOHN DEFERRARI INDENTURE OF TRUST DATED 

DECEMBER 13, 19 U8. 

On motion duly made and seconded, it was 



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and 

FURTHER 
VOTED: 



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VOTED: 



and 

further 
VOTED: 



that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell for the JOHN DEFERRARI INDENTURE OF TRUST 
DATED DECEMBER 13, 19U8 the following securities: 

$10,000 par Federal National Mortgage Association 3 
5/8s - I960 

that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to purchase at market for the JOHN DEFERRARI INDENTURE 
OF TRUST DATED DECEMBER 13, 19 U8 with the proceeds of 
the above sale, together with available uninvested 
cash, the following securities: 



125 shares General Motors Corp. Common . 
100 shares U. S. Steel Corp. Common 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
votes. 

Mr Moloney submitted for consideration of the Board a recommenda- 
tion from Investment Counsel for the GENERAL INVESTMENT ACCOUNT. 
On motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell for the GENERAL INVESTMENT ACCOUNT the 
following fractional share to be received as a stock 
dividend : 

Ili/IGO share Union Oil of California 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 

The Board considered further Stage 1 of the proposals of Cresap, 
McCormick and Paget following its reconnaissance study of the operations of 
the Library. In respect to the presentation of the Director of the Library 
as to the need for general administrative assistance to the Director, there 
were discussed the comments of Cresap, McCormick and Paget thereon following 
which it was 



VOTED: that there be abolished the position of Assistant 
to the Director, and Chief Executive Officer when 
and as there is established in its place the po- 
sition of Assistant Director and an appointment has 
been made to it. 

VOTED: that there be established the position of Assistant 
Director, with an appointment to be made to it by 
the Trustees upon nomination by the Director. 

VOTED: that the Director be authorized to take the 
necessary steps for nominating an individual 
to be appointed by the Trustees to the position 
of Assistant Director. 



and 



and 



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Approval was also given to a statement that had been prepared by 
the Director of the Library in summary of the recommendations of Cresap, 
McCormick and Paget following its reconnaissance study of the Library's 
operations, which survey is to be available for use with the members of 
the library staff and others when and as needed. 

Dissolved: 




o Tern 



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Minutes of Meeting 
Corporation 



In Board of Trustees 
2$ September 1958 



A regular meeting of the Trustees of the Public Library as a 
Corporation l^s held in the Trustees Room at 5=07 o clock p.m. 

Present! Messrs Buxton, Canham, McDonald, and Rabb, Trustees. 

The President, Mr Canham in the chair. 

The President reported the resignation since the 1^^ ":^«*i;;| °^. 

as alrus^e 7i the Library to be presented to the Board for adoption and 
transmittal to His Excellency. 

The President reported further that he would like to present to the 
Board for its consideration the following: 

"In the ealaxy- of distinguished and dedicated men who have 
"served the Boston Public Library on its Board of Trustees down 
"thrSst century, none has given more able and discriminating 
"service than Frank W. Buxton. We who have served with him in 
"recent years know the span of his interest, the scope of his 
"thinking, the independent vigor of his Jud^ent. It has been 
"a Sivilege to work with him. Therefore be it resolved that 
"his cSlelgues on this Board of Trustees extend to Frank ri. 
"Buxton their warmest congratulations and their deep f ^titude 
"forws three decades of service, and their confident expecta- 
"tion of many more fruitful years." 

The Board congratulated Mr Buxton on his 30 years of service as a 
Trustee of the LibrarTand adopted the minute as set f°rth above, ordering 
that it be spread upon the records of the meeting of 21 July 1958. 

The minutes of the special meeting of 21 July 1958 as presented were 
approved after certain corrections had been made therein. 

The Director stated that subsequent to the last meeting certain action 
had been tiken by the Finance Committee which should be confirmed by the 

Board • 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is confirmed the action of 
11 September 1958 taken by the Finance Committee 
authorizing and directing James E. Gildea, Collector- 
Ti-easurer, to subscribe for $30,000 par of the new 
issue of Standard Oil of Indiana Debentures dated 
October 1, 19^8 and due October 1, 1983 for the 
GENERAL INVESHIENT ACCOUNT 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 



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The Director reported receipt of a bequest under the will of 
Joseph R, Mimevitch, late of Boston, to be expended for the purchase of 
books and publications, stating that the bequest was made in recognition 
of the many benefits received from the Library by Mr Minevitch. 

On motion duly made and seconded, it was - 

VOTED: that the sum of one thousand dollars tendered at 
this meeting of the Board in full payment on ac- 
count of the legacy given to the Trustees of the 
Public Library of the City of Boston (a corpora- 
tion under Chapter 111; of the Acts of I878) by 
the will of Joseph R, Minevitch. who died on 
3 July 1957 (Probate No. 3926U75 be, and the same 
hereby is accepted with gratitude, to be expended 
by the Trustees for the purchase of such books 
and other publications as will further the self- 
ijnprovement of the young men and women using the 
Boston Public Library. 

The Director reported that the annual audit of trust fund holdings 
in the custody of the Co Hector -Treasurer had not been made. The Board 
authorized the employment of Arthur Young and Company, 10 Post Office 
Square, Boston, to make an audit of trust fund holdings of the Corporation 
for 1957. 

The Assistant to the Director, In Charge of Business Operations, 
reported receipt from Investment Counsel of the quarterly inventory of 
the Benton Book, Benton Building, and Children's F\inds. He thereupon 
submitted recommendations of Investment Counsel relative to sale of rights 
for the Benton Book Fund and the Children's Fund and sale and purchase of 
common stock holdings for the Benton Book Fund. 

On motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell at market for the BENTON BOOK FUND the 
following securities: 

390 rights Public Service Company of Indiana 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
vote. 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell at market for the CHILDREN'S FUND the 
following securities: 

60 rights Public Service Company of Indiana 

and that the Director, and Librarian be authorJzed 
to notify the Collector-Treasurer of the foregoing 
vote. 



and 



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VOTED: 



and 
further 

VOTED: 



that James £• Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to sell at market for the BENTON BOOK FUND the 
following securities: 

320 shares C.I.T. Financial Corp., Common 

that James E, Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf (f the 
Trustees of the Public Library of the City of Boston 
to purchase at market with the proceeds of the sale 
of 320 shares C.I.T. Financial Corp. together with 
available uninvested principal cash of the BENTON 
BOOK FUND the following securities: 

215 shares U. S. Steel Corp., Common 

and that the Director, and Librarian be authorized 
to notify the Collector-Treasurer of the foregoing 
votes. 

The Assistant to the Director, In Charge of Business Operations, brought 
to the attention of the Board the need for having liquid fjjnds of ^^/^^f 
^225,000. on next February 9, the date of delivery to the Trustees of the first 
portion of the Boston University property to the rear of the Central Library 
building. He stated that there were $133,000. U. S. Treasury 2 4^ 9/1^/^9 bonds 
In the Benton Building Fund that had been called in September, reinvestment of 
tLTroc^rof ihich'should be made in tenns of their ^'f^^'^'f^^J^^Zl.^^ 
February, and reported on suggestions made by Investment Counsel. The Director 
poStS^out that\here might be need for as much as ^300,000. on next February 9, 
de^nding on the results of the appraisals of the aforesaid properties to be 
received by the Trustees shortly. 

Following discussion the Assistant to the Director, In Charge of Business 
Operations, was instructed to consult with the Collector-Treasurer with r^^^^ 
to the recommendation of Investment Counsel for investment °i.^^^^,f ^^^^^^!^^^f 
in the Benton Building Fund in U.S. Treasury Certificates, 2*^, due February lii, 
19^9. and unless the Collector-Treasurer should advise that a time-deposit of 
the aforesaid funds in a commercial bank would be more advantageous, on motion 
duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to purchase at market with available uninvested cash 
for the BENTON BUILDING FUND the following securities: 

$133,000 par U. S. Treasury Certificates 2\%, due 
February lU, 19^9 

and that the Director, and Librarian be authorized to 
notify the Collector-Treasurer of the foregoing vote. 



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The Assistant to the Director, In Charge of Business Operations, re- 
ported receipt of the eighth annual account of The National Shawmut Bank ^ _, 
of Boston as Trustee under the John Deferrari Indenture of Trust dated 
July 1. 19U7. He stated that he had examined the account and that it 
seemed to be in order. He stated that as of June 1, 19^8 its book value 
was $8Ul,126.5$ and its market value $97U,8l2., with a resulting yield of 
3.6U and U.Ol respectively. He reported that approximately fifty per cent 
of the holdings were in common stock. 

The Assistant to the Director, In Charge of Business Operations, re- 
ported receipt of the forty-fifth annual account of The New England Trust 
Company as Trustee under the will of James Lyman Whitney. He stated that 
he had examined the account and that the payments as listed in the account 
had bean received by the Library. 

The Director reported that, as instructed by the Board at its last 
meeting, he had conferred with Mr Alexander Beal, of Beal & Co., Inc., 
and Mr Joseph W. Lund, of R. M. Bradley & Co., Inc. relative to making an 
appraisal of the several pieces of property in the remainder of the block 
to the rear of the Central Library building. He stated that Mr Beal had 
indicated his willingness to perform the work as a public service, but that 
Mr Lund had indicated that his present heavy commitments of time on public 
boards for the City of Boston precluded his acceptance of a further public 
service. The Director stated that Mr Beal had already begun his examination 
of the properties, but that Mr Lund had indicated that he could not engage 
to accept the work until after October 1. 

Following discussion, it was agreed that for the present the services 
of Mr Lund should not be engaged, but that, if later it were deemed necessary 
to have a second appraisal made, the Trustees would pay for the appraisal 
made by Mr Beal as well as that made by Mr Lund* 



K 



Dissolved. 



^ Clerk. 



Minutes of Meeting 
Corporation 



In Board of Trustees 
13 November 1958 



A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 3:^0 o'clock p.m. 

Present: Messrs Buxton, Canham, McDonald, Murray, and Rabb, 
Trustees. 

The President, Mr Canham, in the chair • 

There was presented a certificate from W. J. Malloy, City Clerk, 
stating that the Right Reverend Edward G. Murray having been duly appointed 
a Trustee of the Library for the term ending May 1, 1962, had appeared and 
been duly sworn on October 27, 1958. 



Ill 



Si *J 



11 



There was then presented a minute on the services of Archbishop Richard J. 
Gushing as a Trustee of this Library, drafted by Mr McDonald at the request of the 

^^The minute as presented was adopted by the Board and ordered spread upon 
the records of the Corporation, as follows: 

«It has been the good fortune of the Trustees of the Boston 
"Public Library over the years to have shared their duties with 
"a distinguished company of local ecclesiastics. In recent times, 
"the Board was privileged to welcome His Qninence, the late 
"William Cardinal 0»Connell, as a member, and succeeding the 
"Cardinal, it welcomed Rt, Rev. Msgr. Robert H. Lord, historian, 
"diplomat and teacher of wide repute. 

"Since 1952 the Library has had the added honor of having still 
"another Archbishop of Boston serving on its Board of Trustees: 
"the Most Reverend Richard James Gushing, sixth Ordinary and 
"third Archbishop of a See 150 years old this year. His Excellency 
"has served with interest and devotion both as a member and as 
"Chairman of the Board of Trustees. 

"On the occasion of Archbishop Gushing* s retirement from our 
"midst, we, the undersigned, take this opportunity to record our 
"gratitude for his service to the citizens and City of Boston and 
"to its great Library. 

"Never one to avoid what he sees as a duty, whether civic or in 
"the field of his religious commitments. Archbishop Gushing added 
"the duties of a Library Board member to his already heavily crowded 
"schedule. He did it readily, exactingly, and without reserve of 
"any kind. As an executive of uncommon perception, a man whose 
"entire adult life has been given to the conduct of ecclesiastical 
"administration of vast coirplexity, Archbishop Cusuing has been of 
"inestimable value in shaping the growth of this far-reaching 

"institution. 

"His advice in making the myriad decisions which have arisen 
"during the last several years, both in the matter of enriching the 
"Library* s deposits and of expanding its physical properties, has 
"combined those rarely united qualities of vision and practicality. 

"In recognition of his extensive services, therefore, the Trustees 
"of the Library take this opportunity to salute His Excellency, 
"wishing him length of days and an increase of divine blessings upon 
"his person and his work." 

It was further ordered that a copy of the above minute, suitably inscribed 
and signed by the members of the Board, be sent to Archbishop Gushing. 

There then came before the Board Messrs H. J» Heneman, George J. Conn, 
and Gano Haley, representatives of Cresap, McCormick and Paget, Management Con- 
sultants, to make an oral presentation of their findings in connection with their 
survey of staffing requirements of the Library and their examination of related 
management problems. Thereafter there ensued a discussion, following which the 
representatives of Cresap, McCormick and Paget withdrew. 

The minutes of the meeting of 2$ September 19^8 as presented were approved. 

The Director stated that action taken by the Finance Committee since the 
preceding meeting should be confirmed. 

On motion duly made and seconded, it was 



I 



I 



I 



11 



I 



VOTED: that there be and hereby is confirmed the action 
of 28 October 19^8 taken by the Finance Committee 
authorizing and directing that the sum of $16,^08.53 
be transferred from the Library Department Trust 
Funds Income Account (Dr Samuel Abbott Green Memorial 
Fund) to the Trustees of the Public Library of the 
City of Boston, Dr Samuel Abbott Green Memorial Fund , 
Principal Account . 

The Director reported receipt once again of a gift from the Albert 
H. and Jessie D. Wiggin Foundation to be used for awarding two prizes for 
prints in connection with the annual exhibition of the Boston Printmakers, 
the two prize winning prints to become a part of the print collection of 
the Library. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees 
of the Public Library of the City of Boston the gift 
from the Albert H. and Jessie D. Wiggin Foundation 
of the sum of $50. to be used in connection with the 
Eleventh Annual Exhibition of the Boston Printmakers 
for the granting of two Albert H. Wiggin Memorial Pur- 
chase Prizes in the amount of $25 • each. 

The Director reported receipt of gifts from two members of the Board 
to the Trustees Fund, to be used to meet expenses incident to library 
activities, such as meetings of groups such as Friends of Branch Libraries. 

On motion duly made and seconded, it was 

VOTED: that the sum of one hundred dollars ($100.) tendered 
at this meeting of the Board by Patrick F. McDonald, 
10 Power House Street, South Boston, Massachusetts, 
to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 111; of the Acts 
of 1878) as a gift be, and the same hereby is, 
accepted with gratitude and added to the Trustees 
Fund, to be used at the discretion of the Director. 

VOTED: that the sum of one hundred dollars ($100.) tendered 
at this meeting of the Board by Sidney R. Rabb, 
393 D Street, Boston, Massachusetts, to the Trustees 
of the Public Library of the City of Boston (a corporation 
under Chapter 111 of the Acts of I878) as a gift be, 
and the same hereby is, accepted with gratitude and 
added to the Trustees Fund, to be used at the discretion 
of the Director. ... 

The Director reported that because of the transfer of Mr Francis X. 
Moloney from the Division of Library Operations it was necessary to revise 
the designation of individuals authorized to represent the Trustees at the 
bank vaults housing securities and papers belonging to the Corporation. He 
recommended that Mr Aaron A. Starr be named in place of Mr Moloney to provide 
adequate coverage. 

On motion duly made and seconded, it was 

VOTED: that as of 13 November 1958 Milton E. Lord, or John J. 

Connolly, or Elizabeth B. Brockunier, or Samuel A. Green, 
or Aaron A. Starr, be authorized to represent the Trustees 



and 



13 6 



ii? 



of the Public Library of the City of Boston on all occasions 
on which the Collector-Treasurer, has reason to visit that 
part of the vaults of the National Shawmut Bank housing the 
securities and papers belonging to the Trustees of the Library. 

The Director reported, in connection with the annual examination of the 
Corporation's securities in the custody of the Collector-Treasurer, that the Lib- 
rary's accountant, Arthur Young and Company, had stated that the examination 
could be made to cover 19^7 and 19^8 at a cost of $1,300, instead of $750 for 
1957 alone. The Director was authorized to proceed to have the examination made 
on a two-year basis. 

The Director stated that copies of the quarterly statement of principal 
^ and income of the JOHN DEFERRARI INDENTURE OF TRUST DATED JULY 1, 19U7 had been 
received and been sent to members of the Board. 

The Director reported that problems had developed in the procedure for 
authorizing investment changes in the periods between meetings of the Corporation, 
that instances had arisen where for investment changes there was involved only a 
relatively minor amount for which to call together the Finance Committee, and 
that some procedure should be established to provide proper authority by mail 
ballot. He stated that with the Board's permission he would consult with the 
Corporation Counsel relative to drafting suitable authorization, perhaps by a 
revision of the by-laws. He was authorized to do so and also to make inquiry 
concerning proxy voting. The Board further directed that any mail ballot authori- 
zation be carried out upon receipt of the approval of a majority of the Board. 

The Director reported that the Law Department earlier in the afternoon 
had advised that final settlement was to be made in the suit for $5>000. in 
damages brou^t against the Library Trustees by the Blue Hills Evangelical 
Society, He stated that the settlement was to be payment in cash by the City of 
the sum of $975 • and the surrender by the Library for the City of a portrait of 
Phillips Brooks and a picture of James Read in the care and control of the Li- 
brary, and on request of the donor the delivery to the donor of the phonograph 
and record player which had been given by the Friends of the Phillips Brooks 
Branch Library to the Phillips Brooks Branch Library as a branch of the Boston 
Public Library system. 

On motion duly made and seconded, it was 



Present: 



f 



Messrs Buxton, Canham, McDonald, Murray, and Rabb, 
Trustees. "i 



VOTED: 



that Milton E. Lord, Director, and Librarian, be and he 
hereby is authorized and directed in the name and behalf 
of the Trustees of the Public Library of the City of Boston 
to return to the Friends of the Phillips Brooks Branch 
Library, upon the written request of such Association, 
the moving picture projector accepted from them on 
December 16, 19U9, for the Phillips Brooks Branch Library, 
and also the record player accepted from them on February 3> 
1950, for said Branch Library. 



Dissolved: 



ci%^Jit^ 






Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
9 January 1959 



I 



I 



I 



and 



III 



I 



A regular meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 3:00 o'clock p.m. 



I 



The President, Mr Canham, in the chair. 

The minutes of the meeting of 13 November 1958 as presented were 
approved. 

The President announced that Monsignor Murray had agreed to serve 
on the Finance Committee and had been so appointed. 

The Director stated that action taken by the Finance Committee since 
the preceding meeting should be confirmed. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is confirmed the action taken 
by the Finance Committee on November 18, 1958 to direct 
the Collector -Treasurer to sell on behalf of the Trustees 
of the Public Library of the City of Boston for the 

GENERAL INVESTMENT ACCOUNT: 

UOO shares Boston Insurance Coirpany - Limit 32 

and to purchase with the proceeds of the above authorized 
sale, together with available uninvested principal cash 
of the GENERAL INVESTMENT ACCOUNT, up to 250 shares of 

First National City Bank of New York - Limit 75. 

VOTED: that there be and hereby is confirmed the action taken 
by the Finance Committee on November 21, 1958 to direct 
the Collector-Treasurer to sell on behalf of the Trustees 
of the Public Library of the City of Boston for the JOHN 
DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 191*8: 

$li,000. Federal National Mortgage Association 
3 5/8s I960 - approximate price 100 

and to purchase with the proceeds of the above authorized 
sale, together with available uninvested principal cash 
of the JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 
19U8: 

85 shares First National City Bank of New York - Limit 75 

VOTED: that there be and hereby is confirmed the action taken by 
the Finance Committee on January 6, 1959 to direct the 
Collector-Treasurer to sell on behalf of the Trustees of 
the Public Library of the City of Boston for the GENERAL 
INVESTMENT ACCOUNT the following securities: 

172 shares Caterpillar Tractor Co., - Limit 85 
231 shares Scott Paper Co. - Limit 70 

and to purchase with the proceeds of the above authorized 
sale, together %dth available uninvested principal cash 



and 



138 



If) 



and 



and proceeds of mturlng securities, the following securi- 

tieff J • -r ■ -'-. .^. ,i- . . ■ ■ - 

$80,000 U.S. Treasury Notes 3 5/8s - ^A5/^^,%^^"^^^^?^ 
$30,000 Pacific Telephone & Telegraph Co. h 5/os - 1990 - 

Limit 102 

VOTED: that there be and hereby is c^^i^"^^d,^^^*^^f ^^^^^^ ^^ 
the Finance Coiranittee on January 6, 1959 to direct the 
Collector-Treasurer to sell on behalf of the Trustees of 
the Public Library of the City of Boston for the JOHN 
DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 19Ub the 
following securities: 

120 shares AlundiLlum Ltd. - Limit 30 

and to purchase with the proceeds of the above authorized 
sale, together with available uninvested principal cash, 
the following securities: 

$8,000 U.S. Treasury Notes 3 5/8s - 5/15/61 - Limit 101. 

r.e ^-tor st^ed that at the present -ting the ^^^^t^-^^^g^f„ 

'o^t^hf rnr»e^:^ings Tort9T^\To^l\.^^r.^^ ACCOUHT. the BENTON 
BOOK FUND, and THE CHILDREN'S FUND. 

On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director and Librarian of ^^« P^J^^^^ 
Ubrary of the City of Boston, be and herel^ is authorized 
and directed to cause to be distributed and paid to the 
Trustees of the Public Library of the City of Boston the 
income of the GENERAL INVESTMENT ACCOUNT for the period of 
January 1, 1958 to December 31, 1958. 



and 



VOTED: 



and 



VOTED: 



that Milton E. Lord, Director and Librarian of the Public 
Library of the City of Boston, be and hereby is authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Josiah H. 
Benton, as defined by the Agreement of Coii?)romise, dated 
January l5, 1935 and made in connection with the administration 
of the trust created by said Clause, four tenths of the income 
of the BENTON BOOK FUND for the period from January 1, 1950 to 
December 31, 1958 inclusive, now held in the custody of the 
Collector-Treasurer of the City of Boston, and to cause to be 
distributed and paid to the Trustees of the Public Library of 
the City of Boston, the remaining six tenths of said income 
for said period to be appUed to the purchases provided in 
said Agreement of Con5)romise. 

that Milton E. Lord, Director and Librarian of the Public 
Ubrary of the City of Boston, be and hereby is authorized 
and directed to cause to be paid to the Rector of Trinity 
Church income for the year ending December 31, 1958 on 



I 



I 



i 



I 



k 



I 



THE CHILDREN'S FUND, now held in the custody of the 
Collector-Treasurer of the City of Boston pursuant to 
the provisions of the 11th Clause of the will of 
Josiah H. Benton, as required by the 12th Clause of 
said will. 

The Assistant Director (for General Administration) submitted for 
the consideration of the Board recommendations received the preceding day 
from Investment Counsel for changes in investments in the Benton Book, 
Benton Building, and The Children's Funds. 

The Director reported briefly in respect to the liquid funds needed 
in the Benton Building Fund to meet the payment to be made to Boston Univer- 
sity upon partial delivery of the property to the rear of the Central 
Library building in early February. 

The Board took no action in respect to the recommendations of 
Investment Counsel for the Benton Building Fund and requested that the 
recommendations relative to the Benton Book and The Children's Fund be 
resubmitted to them by mail, and further, asked that the attention of 
Investment Counsel be drawn to the need for earUer submission of recom- 
mendations* 

The Director was further requested to negotiate with the appropriate 
Boston University representatives terms mutually satisfactory to both parties 
for the financial arrangements for partial delivery of the property* 

The President announced the gift of a film projector and screen for 
the Charlestown Branch Library by the Friends of the Charlestown Branch Library. 
On motion duly made and seconded, it was 

« 

VOTED: that there be and hereby is accepted with warm appreciation 
by the Trustees of the Public Library of the City of Boston 
the gift of a film projector and screen for the Charlestown 
Branch Library, presented by Friends of the Charlestown 
Branch Library in memory of the late Marion K. Abbot of the 
Library staff. 

The President announced the gift of brass candlesticks and service 
pieces from library associates of the late M. Florence Cufflin, a retired 

Brauich Librarian. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted with warm appreciation 
by the Trustees of the Public Library of the City of Boston 
the gift of a pair of brass candlesticks and four brass 
service pieces for use at staff social functions, presented 
by library associates in memory of the late M. Florence 
Cufflin, Branch Librarian Qneritus. ^ ' * 

The Director reported notice of a bequest under the will of Hiram C. 
Merrill for the benefit of the Print Department. He stated that Mr Merrill 
had had a close association with the Print Department and with Mr Heintzelman, 
Keeper of Prints, during his later years and that the bequest was a mark of the 
pleasure he had derived from the association. 



Dissolved: 




di£i^ 1^ 'i^ur(JL(y^aJi>x^ 



Cleric 



riH 



120 



Minutes of Meeting 
Corporation 



In Board of Trustees 
2 February 1959 



121 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 300 o'clock p.m. 

Present: Messrs Buxton, Canham, McDonald, and Monsignor Murray, 
Trustees. 

The President, Mr Canham in the chair. 

There came before the Board, Mr William McDermott, Assistant Corpor- 
ation Counsel, for the City of Boston, to discuss the procedure to be followed 
in the conveyance to the Trustees of the Public Library of the properties to 
the rear of the Central Library building owned by Boston University, as provided 
for in a Purchase and Sale Agreement dated February U, 19U9. Mr McDermott stated 
that the legal representatives for the two parties believed that it would be 
desirable to obtain an extension of the agreement for thirty days to allow tune 
to seek the approval of the Probate Court of an additional two and one-half year 
extension of the said Purchase and Sale Agreement. Discussion followed as to 
immediate use of the properties, particularly in respect to the space studies 
presently under way by Cresap, McCormick and Paget. 

On motion duly made and seconded, it was 

VOTED: that the President of the Trustees of the Public Library 
of the City of Boston be and he herel^y is authorized to 
execute an agreement in writing extending the time of 
performance of a certain Purchase and Sale Agreement 
between the Trustees of the Public Library of the City of 
Boston and the Trustees of Boston University, dated 
February U, 19U9 from February U, 1959 to March U, 1959. 

VOTED: that the Corporation Counsel of the City of Boston be and 
he hereby is authorized to petition the Probate Court for 
the County of Suffolk, on behalf of the Trustees of the 
Public Library of the City of Boston, (a corporation under 
Chapter llli of the Acts of 1878) for permission to extend 
the time for the purchase of land and buildings at 688 
Boylston Street Boston until July 1, 1961. 

Discussion then turned to the forthcoming payments to be made to Boston 
University for the Exeter and Blagden Street property on a partial delivery 
basis. The Assistant Director (for General Administration) reported on the dis- 
cussions between the legal representatives of the two parties, pointing out that 
Mr John Christoforo of the firm of Hale and Dorr, attorneys for Boston Univer- 
sity had stated that the Trustees of the University had suggested that allocation 
of price between the Exeter-Blagden Street property and the Boylston Street prop- 
erty be on a 50^-505^ allocation rather than on a 2$%'7$% allocation as suggested 
to the Trustees of the Library, by their real estate appraiser that, however, 
after reconsideration of the matter the Trustees of the University had suggested 
a 33 1/3/^-66 2/3% allocation, but had indicated at the same time that they would 
be willing to abide by the decision of the Trustees of the Library as to final 
allocation. 



I 



I 



I 



I 



and 



and 



I 



I 



The Assistant Director reported further that insurance reimbursement 
for a fire in the Blagden Street building would net $5U, 176.90 (a $58,^90.30 
settlement of which $U,313.1iO had been expended for repairs) to be credited 
toward the purchase cost. 

Following discussion it was agreed that allocation of the purchase 
price should be on a 305^-705^ basis, that, of the balance of $i450,000 to be 
paid upon delivery of the property, the sum of $135,000 should now be paid 
for the Exeter-Blagden Street property, that the fire loss credit of $51i, 176.90 
should be used towards the current partial payment, resulting in a net payment 
at this time of $80,823.10. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is authorized payment in the 
amount of eighty thousand eight hundred twenty-three 
dollars and ten cents ($80,823.10) to the Trustees of 
Boston University, 755 Commonwealth Avenue, Boston, 
Massachusetts, for conveying to the Trustees of the 
Public Library of the City of Boston on or about 
February h, 1959 the parcels of land with buildings 
thereon n^unbered 8li Exeter Street and 27 Blagden Street, 
Boston, Massachusetts, as set forth in the Purchase and 
Sale Agreement dated February U, 19U9 between the two 
institutions, said payment to be made from the principal 
of the Benton Building Fund, and that the Director be 
authorized to notify the Collector-Treasurer of the 
foregoing vote. 

VOTED: that there be and hereby is authorized payment in the 
amount of two hundred ninety-seven dollars and forty- 
five cents ($297.1*5) for the provision of United States 
Internal Revenue Documentary Stamps and Commonwealth 
. of Massachusetts Documentary Stamps on the deed conveying 
to the Trustees of the Public Library of the City of 
Boston by the Trustees of Boston University the parcels 
of land with buildings thereon, numbered 8U Exeter Street 
and 27 Blagden Street, Boston, Massachusetts, said pay- 
ment to be made from the principal of the Benton Building 
Fund, and that the Director be authorized to notify the 
Collector-Treasurer of the foregoing vote. 

Mr ?fcDermott then withdrew. ... 

The Assistant Director (for General Administration) reported receipt 
from Investment Counsel of recommendations relative to the BENTON BUILDING 
FUND and the BENTON BOOK FUND. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston the recommendation of 
Second Bank-State Street Trust Company, Investment Counsel, 
in respect to the Current Treasury Department exchange offering 
for the BENTON BUILDING FUND, as follows i 

Exchange: $133,000 U. S. Treasury Certificates 2\% - 2AV59 
and $33,000 U. S. Treasury Notes 1 7/8^ - 2/15/59 

for $166,000 new issue U. S. Treasury Notes h% - 2/15/62 



T-TiW 






1 






and 



and that the Director be authorized to notify the Collector- 
Treasurer of the foregoing vote. 

» 

VOTED; that James E. Gildea, Collector-Treasurer, be and hereby 

is authorized and directed on behalf of the Trustees of the 
Boston Public Library of the City of Boston to sell at market 
for the BENTON BOOK FUND the following securities: 

500 Rights Consolidated Edison Company of New lork 

and that the Director be authorized to notify the Collector- 
Treasurer of the foregoing vote* 

The Assistant Director (for General AdministraUon) submitted a recom- 
mendation from Investment Counsel for the GENERAL INVESTMENT ACCOUNT. 
On motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to purchase for the 
GENERAL INVESTMENT ACCOUNT with the proceeds of maturing 
securities, together with available uninvested principal 
cash, the following securities: 

$10,000 U. S. Treasury Notes h% - 8/15/62 - Limit 102 

and that the Director be authorized to notify the Collector- 
Treasurer of the foregoing vote. 

The Assistant Director (for General Administration) reported that the 
Collector-Treasurer had notified the Trustees that income earned by the Dr Samuel 
Abbott Green Memorial Fund in 19^8 was in the sum of $19,589.07» 

On motion duly made and seconded, it was 



VOTED: 



and 

VOTED: 



that the sura of nineteen thousand five hundred eighty-nine 
dollars and seven cents ($19,^89.07) tendered at this meeting 
of the Board representing income for 19^8 received by the 
Dr Samuel Abbott Green Memorial Fund, a legacy given to the 
Trustees of the Public Library of the City of Boston (a corpor- 
ation under Chapter Uh of the Acts of I878) \jy the will of 
H. Sylvia A. H. G. Wllks who died on February 5, 1951, be, 
and the same hereby is added to the principal until otherwise 
ordered by the Board; 

that the sum of $19,589.07 >*iich was this day funded as the 
Dr Samuel Abbott Green Memorial Fund be invested through the 
GENERAL INVESTMENT ACCOUNT established by vote of this Board 
on December 1, 1950; that for the purpose of enabling such 
investment fifteen thousand six hundred seventy-one additional 
units be, and the same hereby are, added to said GENERAL IN- 
VESTMENT ACCOUNT so that said GENERAL INVESTMENT ACCOUNT shall 
hereafter consist of l,321,283j units instead of l,305,6l2j 
units as heretofore; and that the fifteen thousand six hundred 
seventy-one additional units hereby added to the GENERAL IN- 
VESTMENT ACCOUNT, be, and the same hereby are, allocated to 
the Dr Samuel Abbott Green Memorial Fund on the basis of $1.25 
per unit, which is hereby determined to be the present fair 
value per unit of the I,305,6l2| units heretofore outstanding. 



I 



I 



The Assistant Director (for General Administration) reported receipt 
of an annual payment to principal of the Dr Samuel Abbott Green Memorial Fund 
under a trust agreement in connection with the Estate of H. Sylvia A. H, G. 

Wilks. 

On motion duly made and seconded, it was . ;, . . 



VOTFJ): 



and 

VOTED: 



ii 



I 



that the sum of thirteen dollars and thirty-seven cents 
($13.37) tendered at this meeting of the Board as a payment 
on account of the legacy given to the Trustees of the Public 
Library of the City of Boston, (a corporation under Chapter 
llh of the Acts of 1878) by the will of H. fylvia A. H. G. 
Wilks who died on February 5, 1951, be, and the same hereby 
is accepted with gratitude and funded as the Dr Samuel 
Abbott Green Memorial Fund - the income to be added to the 
principal until otherwise ordered by the Board; 



that the sum of $13»37 ^rfiich was this day funded as the 
Dr Samuel Abbott Green Memorial Fund be invested through 
the GENERAL INVESTMENT ACCOUNT established by vote of this 
Board on December 1, 1950; that for the purpose of enabling 
such investment ten and one-half additional units be, and 
the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT so that said GENERAL INVESTMENT ACCOUNT shall here- 
after consist of 1,321,291 units instead of 1,321,283| units 
as heretofore; and that the ten and one-half additional units 
hereby added to the GENERAL INVESTTffiNT ACCOUNT, be, and the 
same hereby are, allocated to the Dr Samuel Abbott Green 
Memorial Fund on the basis of $1.25 per unit, which is hereby 
determined to be the present fair value per unit of the 
1,321, 2 83 J units heretofore outstanding. 



Dissolved: 




pro tern 



Minutes of Meeting 
Corporation 



In Board of Trustees 
20 March 1959 



f 



ill 



i 



I 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Buxton, Canham, McDonald, Murray, and Rabb, Trustees. 

The President, Mr Canham, in the chair. 

The minutes of the meeting of January 9 as presented and the minutes 
of the special meeting of February 2 as presented and after certain corrections 
had been made therein were approved. 

The President reported that a meeting of the Finance Committee had been 
held on February 27 at which a number of contracts had been approved and a 
report by the Director on the water table levels under the Central Library 
building accepted; also that Investment Counsel for the several library trust 
funds had appeared before the Committee at that meeting. 

The President reported receipt of a gift to the Trustees Fund from 
Msgr Edward G. Murray. 



i 



^■B 



124 



1 






On motion duly made and seconded, it was 

. VOTED; that the sum of one hundred dollars ($100.) tendered at this 
meeting of the Board by Msgr Edward G. Murray 169 Cummins 
Highway, Roslindale, Massachusetts, to the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter 111 of the Acts of I878) as a gift be, and the same 
hereby is, accepted with gratitude and added to the Trustees 
Fund, to be used at the discretion of the Director* 

The President reported receipt of further additions to the Edith Guerrier 
Fund from the friends and library associates of the late Edith Guerrier. 
On motion duly made and seconded, it was 



VOTED: 



and 

VOTED: 



that the sum of two hundred sixty-three dollars and eight 
cents ($263.08) tendered at this meeting of the Board by the 
friends and library associates from the Boston Public Library 
and other Massachusetts libraries of Edith Guerrier to the 
Trustees of the Public Library of the City of Boston (a 
corporation under Chapter llU of the Acts of I878) as an 
addition to the Edith Guerrier Fund be, and the same hereby 
is, accepted with gratitude and added to the Edith Guerrier 
Fund; 

that the sum of twenty-five dollars ($25.00) tendered at this 
meeting of the Board by "The 8-8 - 1" group to the Trustees 
of the Public Library of the City of Boston (a corporation 
under Chapter llh of the Acts of I878) as an addition to the 
Edith Guerrier Fund be, and the same hereby is, accepted with 
gratitude and added to the Edith Guerrier Fund; 



and 

FURTHER 
VOTED: 



i 



I 



I 



VOTED: 



that the sum of two hundred eighty-eight dollars and eight 
cents ($288.08) which was this day added to the Edith Guerrier 
Fund be invested through the GENERAL INVESTMENT ACCOUNT estab- 
lished by vote of this Board on December 1, 1950; that for the 
purpose of enabling such investment two hundred thirty and one- 
half additional units be, and the same hereby are, added to 
said GENERAL INVESIMENT ACCOUNT so that said GENERA INVESTMENT 
ACCOUNT shall hereafter consist of l,l28,900j^ units instead of 
1,U28,670 units as heretofore; and that the two hundred thirty 
and one-half additional units hereby added to the GENERAL 
INVESIMENT ACCOUNT be, and the same hereby are, allocated to 
the Edith Guerrier Fund on the basis of $1.25 per unit, which 
is hereby determined to be the present fair value per unit of 
the 1,U28,670 units heretofore outstanding* 

The President reported receipt of the balance of the payment of July 15, 1958 
owed the Trustees under the will of James Lyman Whitney. 
On motion duly made and seconded, it was 

VOTED: that the sum of forty-nine dollars and thirty-six cents 

($U9.36) tendered at this meeting of the Board as the balance 
of the payment for July 15, 1958, on account of the legacy given 
to the Trustees of the Public Library of the City of Boston 
(a corporation under Chapter llU of the Acts of I878) by the 
will of James Lyman Whitney, who died on September 25, 1910 
(Middlesex Probate No. 861ui8) be, and the same hereby is 



I 



I 



I 



accepted and added to the James Lyman Whitney Fund; 

and 

VOTED: that the sum of forty-nine dollars and thirty-six cents 
($149.36) which was this day added to the James Lyman 
Whitney Fund be invested through the GENERAI. INVESTMENT 
ACCOUNT established by vote of the Board on December 1, 
1950 ; that for the purpose of enabling such investment 
thirty-nine and one -half additional units be, and the 
same hereby are, added to said GENHIAL INVESTMENT ACCOUNT, 
so that said GENERAL INVESTMENT ACCOUNT shall hereafter 
consist of 1,1*28,9140 units instead of 1,1*28, 900^ units 
as heretofore; and that the thirty-nine and one-half 
additional units hereby added to the GENERAL INVESTMENT 
ACCOUNT be, and the same hereby are, allocated to the 
James Lyman Whitney Fund on the basis of $1.25 per unit, 
which is hereby determined to be the present fair value 
per unit of the 1,1*28, 900J units heretofore outstanding. 

The Director reported receipt of a bequest under the will of Mvjr 
Ellen Potter, late of Winthrop, given to the Library as a mark of gratitude 
for what the Library had meant to her over many years. 

On motion duly made and seconded, it was 

that the sum of $5,000» tendered at this meeting of the 
Board as payment in full of the legacy given to the 
Trustees of the Public Library of the City of Boston* 
(a corporation under Chapter 111* of the Acts of I878) 
by the will of Mary Ellen Potter who died on March 9, 1958, 
be, and the same hereby is accepted and funded as the 
Mary Ellen Potter Fund, the income thereof to be used for 
general purposes; 

■ • t 

that the sum of five thousand dollars ($5,000.) which was 
this day funded as the Mary Ellen Potter Fund be invested 
through the GENERAL INVESTMENT ACCOUNT established by vote 
of the Board on December 1, 1950; that for the purpose of 
enabling such investment four thousand additional units be, 
and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT, so that said GENERAL INVESIMENT ACCOUNT shall 
hereafter consist of 1,1*32,91*0 units instead of 1,1*28,91*0 
units as heretofore; and that the four thousand additional 
units hereby added to the GENERAL INVESTMENT ACCOUNT be, - 
and the same hereby are, allocated to the Mary Ellen Potter 
Fund on the basis of $1.25 per unit, which is hereby determined 
to be the present fair value per unit of the 1,1*28,91*0 units 
heretofore outstanding. rf - 

The Board then considered a presentation by Investment Counsel for the 
General Investment Account and the John Deferrari Indenture of Trust Dated 
December 13, 191*8 in response to inquiries of the Trustees at the meeting of 
the Finance Committee on February 27 at i*iich Investment Counsel had been 
present. It was agreed that the recommendations be accepted with the exception 
of that for purchase of Missouri Pacific bonds, which was to be held pending 
receipt of further explanation or Justification of such purchase and an alterna- 
tive recommendation if the decision should be not to purchase. 



and 

VOTED: 



i;26 



127 



On motion duly made and seconded, it was 



VOTED; 



that James E. Gildea, Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to purchase for the 
GENERAL INVESTWENT ACCOUNT with available uninvested principal 
cash the following securities: 



I 



I 



$10,000. 
$30,000. 
$30,000. 



300 shs 
150 shs 



- Limit 102 

- Limit 101 



U. S. Treasury Us • 8/1^/62 
U. S. Treasury Us - 1980 
British Columbia 

Electric, 1st Mtge ^Js- 1989 w.i. • 

Limit 100 Canadian funds 
Corn Products, common - Limit 57 

Virginia Electric & Power, common-Limit Ul 



and 



FURTHER ^ ^ u w • 

VOTED: that James E. Gildea, Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to sell for the 
GENERAL INVESTMENT ACCOUNT the following securities: 



$10,000. American Tobacco 3s - 1962 



- Umit 97 



and that the Director be authorized to notify the Collector- 
Treasurer of the foregoing votes. 

The Director stated that at the budget hearing on March 12 before the 
Appropriations Committee of the City Council a request had been made ^.hat the 
Trustees furnish members of the Committee with a list of those funds for the bene- 
fit of the Library held by the Collector-Treasurer. He pointed out that the funds 
so held had been reinvested in the recent period to a large extent in long-term 
holdings, so that it would not be to the Library's advantage to change invest- 
ments at the present time even if these funds were transferred into the custody 
of the Library Trustees. 

On motion duly made and seconded, it was 

VOTED: that the matter of transfer to the Trustees of the Public Li- 
brary of trust funds for the benefit of the Library as presently 
held by the Collector -Treasurer be tabled. 

The Assistant Director (for General Administration) reported that the 
Trustees will probably take possession of that portion of the Boston University 
property to the rear of the Central Library building known as the Boston Athletic 
Association buildings on the following Tuesday. He stated that at a special 
meeting of the Corporation on February 2, 1959, it had authorized a petition to 
the Probate Court for an extension of time of the Purchase and Sale Agreement, 
which had been secured, and that the President should now be authorized to exe- 
cute the necessary papers. 

On motion duly made and seconded, it was 

VOTED: that the President of the Trustees of the Public Library of 
the City of Boston be and he hereby is authorized to execute 
an Agreement with the Trustees of Boston University for 
extending the time of delivery of land and buildings at 
• 668 Boylston Street, Boston until July 1, 1961. 

The Director reported that on March 18 he had had a conference with 



I 



I 



I 



Messrs Heneman, Conn, and Frederick of Cresap, McCormick and Paget in 
respect to the preliminary report on their space study, that the report 
would contain a number of possible interim modernization programs that 
the Trustees might follow, that it would recommend therefore that any 
extensive enlargement programs be deferred until 1975* He stated that 
they were to prepare a summary report for public use in addition and 
that certain phases of the problem hot included in the report had been 
called to their attention. 

The Director reported receipt of a petition of the executors of 
the estate of Lee M. Friedman to the Probate Court for interpretation of 
certain clauses in Mr Friedman's will. It was agreed that Mr Rabb should 
consult with the executors as to the Trustees' interest in the petition 
and report to the Director, following which the Law Department would be 
approached in the matter of legal representation of the interests of the 
Trustees. 

Dissolved. 



zLMt fh f^n^tJi.^'^ujt^^ 



Clerk 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, May U, 1959 



The annual meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 3:35 P«m» 

Present: Messrs Canham, Murray, and Rabb, Trustees. 



viva voce its officers 



I 



The President, Mr Canham, in the chair. 

The Corporation then proceeded to elect 
for the ensuing year. 

First vote for President 



Mr Canham voted for Patrick F. McDonald, Msgr Murray voted for 
Erwin D. Canham, Mr Rabb voted for Erwin D. Canham; and Erwin D. 
Canham was declared elected President. 

First vote for Vice President 

Mr Canham voted for Sidney R. Rabb, Msgr Murray voted for Sidney R. 
Rabb, Mr Rabb passed; and Sidney R. Rabb was declared elected 
Vice President. 

First vote for Clerk 

* • 

Mr Canham voted for Elizabeth B. Brockunier, Msgr Murray voted for 
Elizabeth B. Brockunier, Mr Rabb voted for Elizabeth B. Brockunier; 
and Elizabeth B. Brockunier was declared elected Clerk. 

First vote for Clerk pro tern 

Mr Canham voted for Milton E. Lord, Msgr Murray voted for Milton E. 
Lord, Mr Rabb voted for Milton E. Lord; and Milton £. Lord was 
declared elected Clerk pro tem. 



128 



On motion duly made and seconded, it was tJiereupon 



VOTED: 



and 



VOTED: 



and 



VOTED: 



and 
VOTED: 



that any member of the Corporation be, and hereby is 
authorized to sign on behalf of the Corporation bills, 
special drafts, and payrolls of the Library. 

that, until the next annual meeting, the President, or 
Vice President, or in the inability of either, any 
member of the Corporation, be and hereby is authorized 
to sign contracts entered into by the Corporation. 

that the President be and hereby is authorized and empowered 
to appoint a Finance Committee to serve until the next annual 
meeting, said Finance Committee to consist of not less than 
a quorum of the Trustees and to have power to act in repre- 
sentation of the Corporation in the matter of the sale, 
purchase, investment, and re-investment of cash, securities, 
and any other holdings belonging to the Corporation; 

that the Finance Committee, being made up itself of not 
less than a quorum of the Trustees, be and hereby is empowered 
to act by vote of not less than three members in representation 
of the Corporation in the matter of the acceptance of bequests 
and gifts that may be made to the Corporation, such action as 
it takes in this respect always to be reported to the next meeting 
of the Corporation and at that time to be incorporated officially 
into the records of the Corporation; 

that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees, be and herely is empowered to 
act by a vote of not less than three members in representation 
of the Corporation in the matter of the sale, purchase, in- 
vestment, and re-investment of cash, securities, and any other 
holdings belonging to the Corporation, such action as it takes 
in this respect always to be reported to the next meeting of 
the Corporation and at that time to be incorporated officially 
into the records of the Corporation. 

The President then appointed Messrs Buston, Canham, McDonald, Murray, and 
Rabb as members of the Finance Committee, with Mr Canham as Chairman. 

The President re-appointed the same members to serve on Standing Com- 
mittees, as follows: 



I 



The President then appointed Elizabeth B. Brockunjer as Secretary of 
Committees and Milton E. Lord as Secretary pro tern of Comry.ttees, to serve 
until the n^xt annual meeting. 



y^o 



I 



Dissolved: at 3 



O lipurcik 



i-i/L-Mi'A^ 



The Clerk qualified ^ office by taking the follo>7ing oath: 

I, Elizabeth Brady Brockunier, solemnly sviear that I will 
well and faithfully perform all the duties incumbent upon 
me as Clerk of the Trustees of the Public Library of the 
City of Boston; so help me God. 




Sworn and subscribed to before me thistZUth day of May, A.D. 19^9 at Boston, 
Suffolk County, s.s., Massachusetts 




Minutes of Meeting 
Corporation 



Notary Public 



In Board of Trustees 
h May 19^9 









and 

VOTED: 



I 



I 



A nectinc of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 3:^0 o» clock p.m. 

Present: Messrs Canham, McDonald, Murray, and Rabb. 
The President, Mr Canham, in the chair. 

Action taken by the Finance Conrdttee since the preceding meeting 
was confirmed as follows: 

VOTED: that there be and hereby is confirmed the action taken by 
the Finance Committee on April 10, 1959 to direct the 
Collector -Treasurer to purchase on behalf of the Trustees 
of the Public Library of the City of Boston for the 
GEMER/\I INVESTMEOT ACCOUilT 

$13,000. Missouri Pacific UJs - 1990 - Limit 76 
$U5,000. Federal National Mortgage Association 

U 3/8s - )|/10/1969 - Limit 100 



and 



Buildings 

Mr McDonald, Chainnan 
Mr Buxton 
Mr Rabb 



Personnel 

Mr Canham, Chairman 
Mr McDonald 
Mr Rabb 



Public Relations 

Mr Rabb, Chairman 
Mr Canham 
Msgr Murray 



and 



Home Reading & Community Services 

Msgr Murray, Chairman 
Mr Buxton 
Mr McDonald 



Reference and Research Services 

Mr Buxton, Chairman 
Mr Canham 
Msgr Murray 



I 



I 



VOTED: that there be and hereby is confirmed the action 

taken by the Finance Gommittee on April 27, 19^9 to 
direct the Collector -Treasurer to sell at market for 
the BENTON BOOK FUND the following securities: 

$27,CXX). U. S. Treasury Notes h% - 8/1/6I 

VOTED: that there be and hereby is confirmed the action taken by 
the Finance Committee on April 27, 195^9 to direct the Col- 
lector-Treasurer to sell at market fro the CHILDREN'S FUND 
the following securities: 

$19,000. U. S. Treasury Notes h% - B/I/6I 



130 



and to purchase i^rith the proceeds of the above -author! zed sale 
for the CHILDREN «S FUND the follox>dns securities: 

$19,000. U. S. Treasury Notes k% - IO/I/69 

The Director reported that changes had been made in the titles of individuals 
authorized to sign ajid countersign checks drawn upon the petty cash accounts of the 
Librarjr and that the authorization should be corrected to include the correct titles. 

On motion duly made and seconded, it was 

VOTED: that, for the signing of checks drawn upon the petty cash 

checking accounts of the Library > Helen Schubarth, Auditor, 
John J. Connolly, Assistant Director, or Elizabeth B. 
Brockunier, Secretary of the Trustees, Clerk of the Corpor- 
ation, in the order of their respective availability, be 
authorized to sign checks; and Milton E. Lord, Director, 
John J. Connolly, Assistant Director, or }aizabeth B. 
Brockunier, Secretary of the Trustees, Clerk of the Corpor- 
ation, in the order of tiieir respective availability, be 
authorized to countersign checks, provided that in no 
instance does the same individual Doth sign and counter- 
sign checks. 

The Chairman of the finance Goni'^ittee reported that there had been no 
formal meetinr^ of the Committee since the last meeting of the Corporation and that 
si-ich m.atters as had to be handled had been transacted by mail ballots and had 
been confirmed earlier in the m.eeting. 

The President reported receipt of a gift from Frank V7. Buxton in the 
sum of $100 to be added to the Trustees Fund. 

VOTED: that the sum of one hundred dollars ($100.) tendered at 

this m-eeting of the Board by Frank W. Biurbon, 29 Sutherland 
Road, Boston, Massachusetts, to the Trustees of the Public 
Library of the City of Boston (a cori^oration under Chapter llli 
of the Acts of IB7B) as a gift be, and the same liereby is 
accepted -'i th gratitude and added to the Trustees Fund, to 
be used at f-^e discretion of the Director. 

The Direr-tor reported that the i^roceeds of the sale nt the Library of one 
copy of the VJhitehill Histor^r should be added to the Dr Samuel Abbott Oreen Memorial 

Fund, 

On motion duly made and seconded, it was 

VOTED: that the sura of four dollars and seventy-five cents ($U.7^) 
tendered at this meeting and representing the proceeds from 
the sale of one copy of the History of the Boston Public Librar;,- 
by I'Jalter M. Whitehill be and the same hereby is accepted and 
added to the income of the Dr Samuel Abbott -'ireen liemorial Fund. 

The Pre'='id^nt in reporting on the annual appraisals submitted by Investment 
Counsel for the 'gEIteR/J. IlWESTIffillT ACCOUNT and the JOHl^ DEFEvJlARI INDxi;MTURE OF TRUST 
DATED DECEMBER 13, I9I18, copies of x-jiiich had been sent to members of the Finance 
Comriittee, stated that the Examining Committee had raised question concerning the 
rate of return on some of the funds. 



I 



i,ii 



I 



1 



I 



Following discussion of the appraisals the Assistant Director (for 
General Administration) was requested to have Investment Counsel supply- 
accretion figures for the year on the holdings in the several funds with a 
comparison between those of the current year and those of the preceding 
year, and, further, to give their opinion as to the advisability of selling 
those holdings on which there has been a substantial accretion, with the 
proceeds to be reinvested in (a) governments with a h% or higher yield, or 
(b) solid convertible debentures or preferreds. 

The Assistant Director (for General Administration) reported receipt 
of the quarterly statment of principal and income of the BENTON BOOK FUND, 
BENTON BUILDING FUND, and CHILDREN'S FUND. 

The Assistant Director (for General Administration) stated that the 
proposals for annual investment counsel had been submitted by Messrs Scudder^ 
Stevens and Clark and by the Second Bank-State Street Trust Company. 

On motion duly made and seconded, it was 

VOTED: that there be entered into an agreement with Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, for invest- 
ment counseling services in connection with the GENERAL 
INVESTMENT ACCOUNT for the period April 1, 19^9 through 
March 31, 19$0, in accordance with the terms specified in 
the agreement, the total fee for such services not to 
exceed four thousand and ninety-six dollars ($li,096.), or 
one -fourth of one percent of capital, whichever is the 
lesser; 



I 



and 

FURTHER 
VOTED: 



and 



VOTED: 



that Milton E. Lord, Director, and Librarian, be and 
hereby is authorized to make from time to time as specified 
in the contract dated 1 April 1959 between the Trustees of 
the Public Library of the City of Boston and Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, the payments 
prescribed by said contract from undistributed income of the 
GENERAL INVESTMENT ACCOUNT, if he finds that the conditions 
precedent to such payment have been fulfilled. 



that there be entered into an agreement with Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, for invest- 
ment counseling services in connection with the JOHN DE* 
FERRARI INDENTURE OF TRUST DATED DECEMBER 13, I9I48, for the 
period April 1, 1959 through March 31, I960, in accordance 
with the terms specified in the agreement, the total fee 
for such services not to exceed one thousand and ninety-two 
dollars ($1,092.), or one-fourth of one percent of capital, 
whichever is the lesser; 



and 

FURTHER 
VOTED: 



I 



that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract dated 1 April 1959 between the Trustees of the Public 
Library of the City of Boston and Messrs Scudder, Stevens & 
Clark, 10 Post Office Square, Boston, the payments prescribed 
by said contract from undistributed income of the JOHN DE- 
FERRARI INDENTURE OF TRUST DATED DECEMBER 13, 19li8, if he finds 
that the conditions precedent to such payments have been ful- 
filled. 



L.T^ 



o 



133 



and 



VOTED: that there be entered into an agreement with the Second 

Bank - State Street Trust Company, State Street, Boston, 
for the investment counseling services for the BENTON 
BOOK, BENTON BUILDING, and CHILDREN'S FUNDS for the period 
April 1, 19^9 through March 31, I960, in accordance with the 
terms specified in the agreements, the total ^f f or such 
services not to exceed nine hundred and fifty dollars ($950.;; 



and 

FURTHER 
VOTED: 



that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract dated 1 April 1959 between the Trustees of the 
Public Library of the City of Boston and the Second Bank - 
State Street Trust Company, State Street, Boston, the pay- 
ments prescribed by said contracts from undistributed in- 
come of the BENTON BOOK, BENTON BUILDING, and CHILDREN'S 
FUNDS, if he finds that the condiUons precedent to such 
payment have been fulfilled. 

The Assistant Director (for General Administration) reported that on 
Anril 3 1959. that portion of the Boston University property to the rear of the 
Central'LibraJy building that was formerly the Boston Athletic Association pro- 
perty was delivered formally to the Trustees, He reported that at the special 
meeting of the Corporation on February 2, 1959, Mr William M^Dermott, Assistant 
Corporation Counsel, had requested and been given the sum of $297a!5 for docu- 
mentary stamps and for the recording of the deed, but that subsequently Boston 
University had paid for the documentary stai»?)s, so that the Library paid for 
the recording of the deed and its mailing only, at a cost of $6.0U. He stated 
that the Trustees should, therefore, take acUon to restore to the Benton 
Building Fund the difference. 

On motion duly made and seconded, it was 

that the sum of two hundred ninety-one dollars and forty- 
one cents ($291.l4l), representing unexpended balance from 
the sum of $297.U5 appropriated by the Trustees on February 2, 
1959 for Documentary Stanp expenses in connection with the 
deed of transfer of certain properties from the Trustees of 
Boston University, be and the same hereby is refunded to the 
principal of the Benton Building Fund. 

The Director stated that arrangements were being made for a meeting of the 
Coimittee on Buildings, with all Trustees attending, with Messrs Heneman, Conn, 
and Frederick to discuss the space study of the Central Library building sub- 
mitted by Cresap, McCormick and Paget, and that May l5 was the tentative date 
set, if agreeable to the Trustees, The Director was directed to make the neces- 
sary arrangements for the meeting on May 15« 



VOTED: 



Minutes of Meeting 
Corporation 



In Board of Trustees 
June 30, 1959 



I 



I 



A regular meeting of the Trustees of the Public Library as a Corpo- 
ration was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Murray and Rabb, Trustees. 

The Vice President, Mr Rabb, in the chair. 

The following action was taken in the absence of a quorum and is 
subject to written confirmation by a majority of the Board. 

The Director reported the receipt of a certificate from the City 
Clerk that Sidney R. Rabb had aqppeared and been duly sworn as a Trustee 
for the term ending April 30, I96I4. 

The minutes of the regular meeting and of the annual meeting of 
May h as presented were approved after certtiin corrections had been made 
in those of the annual meeting. 

Action taken by the Finance Committee since the preceding meeting 
was confirmed as follows: 



VOTED: 



I 



I 



and 

VOTED: 



Dissolved: 




f /;>Ur-r^iAvuM^ 



and 
VOTED: 



Clerk 



I 



I 



that there be and hereby is confirmed the action taken 
by the Finance Committee on May 13 > 1959 to direct the 
Collector-Treasurer to sell at market for the BENTON 
BOOK FUND the following rights: 

350 rights Baltimore Gas & Electric Conpany 

that there be and hereby is confirmed the action taken 
by the Finance Committee on May 21, 1959 to direct the 
Collector-Treasurer to sell at market for the JOHN 
DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 19U8 
the following securities: 



56 shs. Eastman Kodak 

50 shs. U. S. Gypsum 

100 shs. Radio Corp. of America 



- Limit 82 

- Limit 105 

- Umit 65 



and to purchase with the proceeds of the above- 
authorized sale together with uninvested principal 
cash on hand for the JOHN DEFERRARI INDENTURE OF 
TRUST DATED DECEMBER 13, 19U8 the following securities: 

$21,000. U. S. Treasury Us - 5/l5/l960 - at market 

that there be and hereby is confirmed the action taken 
by the Finance Committee on May 21, 1959 to direct the 
Collector-Treasurer to sell at market for the GENERAL 
INVESIMENT ACCOUNT the following securities: 



300 shs. General Electric 
75 shs. U. S. Gypsum 
ioo shs. Scott Paper 



- Limit 79 
# Limit 105 

- Umit 78 



lai 



i.Io 



and 
VOTED: 



and 
VOTED: 



and to purchase with the proceeds of the above-authorized 
sale for the GENERAL INVESTMENT ACCOUNT the following 
securities: 

$U0,000. U, S. Treasury hs - 5/15A960 - at market 

that there be and hereby is confirmed the action taken by 
the Finance Committee on May 26, 1959 to direct the Collector- 
Treasurer to sell at market for the GENERAL INVESTMENT ACCOUNT 
the following rights: 

600 subscription rights. Consolidated Natural Gas - at market 

that there be and hereby is confirmed the action taken by 
the Finance Committee on May 29, 19^9 to direct the Collector- 
Treasurer to effect an exchange of shares belonging to the 
GENERAL INVESTMENT ACCOUNT as follows: 

surrender a 

300 share certificate Corn Products of New Jersey 

in exchange for a 

300 share certificate Com Products of Delaware 

through the Chemical Com Exchange Bank, 30 Broad Street, 
New York 15, New York 

that there be and hereby is confirmed the action taken by 
the Finance Committee on June 5, 1959 to direct the Collector- 
Treasurer to sell at market for the GENERAL INVESTMENT 
ACCOUNT the following rights: 

300 subscription rights. Virginia Electric and Power - 
at market 

In connection with consideration of a communication from Investment Counsel 
under date of June 2U, recommending sale of a number of shares of American Tele- 
phone and Telegraph Company held hy the General Investment Account and the John 
Deferrari Indenture of Trust Dated December 13, 19U8, the Assistant Erector (for 
General Administration) read from a letter from Mr Buxton, who was unable to be 
present, his coitment on the recommendations made by Investment Counsel* 

Following discussion, the Board requested that Investment Counsel be 
informed that the Trustees do not approve sale of the above stock at the present 
time* 

The Assistant Director (for General Administration) reported a stock split 
of 3 for 1 by Bristol Myers on July 27, of which the John Deferrari Indenture of 
Trust Dated December 13, 19U8 has held 100 shares. 

The Director reported that a gift for immediate use in the sum of $200. 
from Mary A, Holmes had been accepted by the Finance Committee on May 20, but 
that the bank had refused to honor the check inasmuch as a conservator had 
been appointed to handle the affairs of the donor. He stated that the Law 
Department had been informed in the matter and that he was now reporting that 
Uie gift was null and void. 



I 



I 



The Director reported recfeipt of payment under Article 21 G 
of the will of Lee M. Friedman, stating that the formal receipt for 
such payment had been submitted to the Law Department for approval of 
text and would be executed upon approval. 

On motion duly made and seconded, it was 

VOTED: that the sum of $50,000. tendered at ^his meeting 
of the Board as payment in full of the legacy 
given to the Trustees of the Public Library of 
the tJity of Boston (a corporation under Chapter llU 
of the Acts of 1678) under Article 21 (G) of the 
will of Lee M. Friedman, who died on August 7, 1957, 
be, and the same hereby is accepted and funded as the 
Friedman Building Fund, the income to be added to 
principal until otherwise ordered by the Board. 



and 

VOTED: 



and 
VOTED : 



I 



I 



and 

FURTHER 
VOTED: 



that the sum of fifty thousand dollars ($50,000.) 
which was this day funded as the Friedman Building 
Fund be invested through the GENERAL INVESTMENT 
ACCOUNT Established by vote of the Board on December 1, 
1950; that for the purpose of enabling such investment 
forty thousand additional units be, and the same hereby 
are, added to said GENERAL INVESTMENT ACCOUNT, so that 
said GENERAL INVESTMENT ACCOUNT shall hereafter consist 
of l,li69,269 units instead of 1,1429,269 units as hereto- 
fore; and that the forty thousand additional units 
hereby added to the GENERAL INVESTMENT ACCOUNT be, and 
the same hereby are, allocated to the Friedman Building 
Fund on the basis of $1.25 per unit, which is hereby 
determined to be the present fair value per unit of 
the 1,U29,269 units heretofore outstanding. 



I 



I 



that Sidney R. Rabb, Vice President of the Trustees 
of th^ Public Library of the City of Boston, be and 
he hereby is authorized in its name and behalf to 
execute a receipt in acceptance of full payment under 
Article 21 (G) under the Will of Lee M. Friedman 
(Suffolk Probate No. 393153). 

The Board requested that Investment Counsel be advised to submit 
recommendations for the investment of the above sum. 

The Director reported on the present status of the tramsfer by 
Boston University of the former Boston Athletic Association buildings to 
the rear of the Central Library building. He stated that upon his authori- 
zation Gilbert Small & Co., Inc. the Library's consulting engineers, had 
made an exploratory investigation of the condition of the exterior walls 
of the B.A.A. Annex building where a vertical crack had been discovered, 
that the condition in the upper wall levels had proved to be too dangerous 
to probe, that the Building Department of the City had been apprised of the 
situation, and that as a result the Library had requested the Police to 
close a portion of the adjacent alley for reasons of public safety. He 
stated that an excavation at the base of one of the supporting columns was 
now being made and that a report on the findings of the engineers was yet 
to be received. 



laB 



He reported that the engineers have stated that it will cost $1^,000* 
to have the brickwork at the northeast comer taken down and rebuilt from top 
to bottom and to have the two cracks in the east wall repaired to the bottom 
of the foundations. He stated that there was sUll to be examined the crack on 
the southeast comer on Blagden Street and the condition of the copper sheath- 
ing which covers the face of the brick of the upper stories for the entire 
width of the east wall* 

The Director reported on certain interim protective measures to be 
considered, such as public liability and fire insurance* 

Following discussion of the matter, particularly in relation to the 
advisability of an expenditure of a substantial sum on old buildings, the fol- 
lowing action was taken: 

VOTED: that there be and hereby is confirmed the action of the 

Director taken on 9 June 19$9 authorizing Gilbert Small & 
Co., Inc., 10 State Street, Boston 9, Massachusetts, to 
make an exploratory investigation of certain defects in 
the brick walls of the former Boston Athletic Association 
Annex building and report theron, such investigation not 
to exceed in total cost the sum of two thousand five 
hundred dollars ($2,^00.), said expenditure to be charge- 
able to the principal of the Dr Saiauel Abbott Green 
Memorial Fund. 



and 

FURTHER 
VOTED: 



that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to arrange for public liability insurance 
coverage in the amount of $100, 000. -$300, 000. at a cost of 
$27)4.83 on the premises numbered Qh Exeter Street and 25-27 
Blagden Street, Boston, Massachusetts, based on the 
schedule of rates submitted by William A. Muller & Co., 
99 Water Street, Boston, Massachusetts, said expenditure 
to be chargeable to the principal of the Dr Samuel Abbott 
Green Memorial Fund. 

The Director commented on watchman coverage, stating that earlier dis- 
cussion of this had lead to provision of up to 3 watchmen in the revised per- 
sonnel quota for 19^9 (5^9), adopted at the meeting of March 20. 

The Assistant Director (for General Administration) reported that the 
provisions of the foriBr Boston Athletic Association buildings that Boston Univer- 
slty had continued to use had not been vacated in June, that Mr William A. 
McDermott of the Law Department, who had been representing the Trustees in their 
negotiations with Boston University, had forwarded a joint memorandum from the 
two legal representatives, dated April 3, 19^9, setting forth the continued 
occupancy by Boston University, and the agreement by Boston University to pay 
operational expense during its occupancy, with apportionment of the same at 
such time as the Trustees may occupy a portion of the premises. The Assistant 
Director (for General Administration) was instructed to request that Mr McDermott 
furnish to the Trustees a memorandum on the present situation in respect to 
effecting the transfer of the property. 

The Director reported on the progress of the space study of the Central 
Library building in preparation by Cresap, McCormick and Paget, stating that a 



f 



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1,17 



preliminary text of the revised report had been submitted to him and 
that arrangements should now be made for a further meeting with 
Messrs Heneman, Conn, and Frederick to discuss the revised report. It 
was agreed that a meeting should be arranged for a time when all members 
could attend, preferably in the early part of September. 

The Director called to the attention of the Board the activity in 
the Copley Square area of surveyors for the new expressway which is to 
come into Boston. He pointed out that an exit in the immediate area, 
such as directly across from Blagden Street, would have an effect on 
the Library's building plans. 

The Vice Chairman stated that he would make inquiry in the matter. 



Dissolved J 



^.^fft^ ^ LircL^-^^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
lU September 1959 



A special meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 3s 30 o'clock p.m. 

Present: Messrs Canham, McDonald, Murray, and Rabb. 

The President, Mr Canham, in the chair. 

There then appeared before the Board Messrs Conn and Frederick to 
report further on the space study of the Central Library building by Cresap, 
McCormick and Paget, particularly as to certain questions raised by the 
Board at the meeting on the space study held on May 15 • 

Mr Conn stated that as a result of this discussion there had now 
been prepared Altemative Plan IV. He discussed the new proposal in relation 
to Plans I and II as submitted in the April 15 report. He pointed out that 
whereas in Plan II there had been an assun?)tion of use of the old Boston 
Athletic Association Annex this had been discarded in Plan IV, which called 
for a more efficient use of present available space in the Central Library 
building plus a service building to be constructed behind the Central Library 
building to provide the additional space needed for service functions, news- 
paper space, and all the space required for general library operations. He 
stated it was their opinion that available space in the present Central Library 
building should be devoted to public services and book stock storage and that 
with this in view they were recormending both the relocating of certain depart- 
ments for better reader use as well as to provide space for several proposed 
new departments and for the reversion of some space now occupied by library 
operating functions to book stack use. 

He stated that it was proposed that the new building unit should 
front on Blagden Street, or possibly Boylston, and have a net space of 32,000 
square feet, with 3 floors of 7,300 square feet each, and a basement of 10,000 
square feet. He enumerated the several service and operating units to be 
removed to it as well as one public service department, the Newspaper Depart- 
ment. 

He stated that in addition the remodeling of 16,000 square feet and 
renovation of 3U,780 square feet within the Central Library was envisaged in 
Plan IV. 



1.18 



The Board questioned certain aspects of Plan IV, such as: did the plan have 
adequate provision for normal growth? was it still deemed valid to limit the pro- 
jected planning to 197^? was the proposed renovation and reconstruction m the 
Central Library planned for incorporation in any larger building plans that may 
be undertaken at a future date? 

Mr Conn reported on the several queries raised, stating that normal 
growth had been taken into account in the report, that the projected planning 
period could not be carried beyond 1975 with presently available data, and^ 
that the proposed construction changes had been devised with a view to their 
incorporation in a later enlargement of the Central Library, 

The President in summary stated that the next step was the study of 
the proposed rearrangements by the appropriate library officers, following 
which the Trustees must decide on their course of action and then ascertain 
whether legally the building funds available may be used for the aforesaid 
building purposes, and that thereafter they must obtain architectural advice 
as to what is involved in implementation of the plans. 

The Director pointed out that there would be needed from Cresap, 
McCormick and Paget an additional section covering Plan IV in their summary 
report. 

Mr Conn .stated that his firm would take the suggestions of the library 
officers, following their study of Plan IV, with a view to providing further 
data on the effects that such changes as may be recommended will have on 
operating costs of maintenance, personnel, heating, and the like. 



Dissolved: 



'iLML 



/o /iw^WU^^^^^^^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
25 September 1959 



A regular meeting of the Trustees of the Public Library as a Corpora- 
tion was held in the Trustees Room at 5:10 o'clock p.m. 

Present: Messrs McDonald, Murray, and Rabb» 

The Vice President, Mr Rabb, in the chair. 

The action taken in the absence of a quorum by Messrs Murray and Rabb, 
on June 30, 1959 as set forth in the minutes of that meeting was approved. 

Action taken by the Finance Committee since the preceding regular 
meeting was confirmed as follows: 

VOTED: that there be and hereby is confirmed the action taken by 
the Finance Committee on April 27, 1959 to direct the 
Collector-Treasurer to sell at market for the BENTON 
BOOK FUND the following securities: 

$27,000 U. S. Treasury Notes k% - 8/1/6I 

and to purchase with the proceeds of the above -authorized 



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and 
VOTED: 



and 

VOTED: 



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and 

VOTED: 



I 



and 

VOTED: 



and 

VOTED: 



sale for the BENTON BOOK FUND the following securities: 
$27,000 U. S. Treasury Notes h% - IO/I/69 

that there be and hereby is confirmed the action taken 
by the Finance Committee on April 27, 1959 to direct 
the Collector-Treasurer to sell at market for the 
CHILDREN'S FUND the following securities: 

$19,000 U. S. Treasury Notes h% - 8/I/6I 

and to purchase with the proceeds of the above-authorized 
sale for the CHILDREN'S FUND the following securities: 

$19,000 U. S. Treasury Notes k% - IO/I/69 ' 

that there be and hereby is confirmed the action taken 
by the Finance Committee on July 10, 1959 to direct 
the Collector-Treasurer to purchase for the GENERAL 
im^ESTMENT ACCOUNT with available uninvested principal 
cash securities as follows: 



$30,000 U. S. Treasury Notes I48 8/l5/l962 
UOO shares Household Finance Corp. 
200 shares Virginia Electric & Power 



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at market 
Limit 3U 
Limit 36 



that there be and hereby is confirmed the action taken 
by the Finance Committee on August U, 1959 to rescind 
the authorization of July 10, 1959 to purchase 200 
shares Virginia Electric <St Power for the GENERAL 
INVESTMENT ACCOUNT. 

that there be and hereby is confirmed the action taken 
by the Finance Committee on July 30, 1959 to direct 
the Collector-Treasurer to purchase for the GENERAL 
INVESTMENT ACCOUNT with available uninvested principal 
cash the following securities: 



100 shares Corn Products 



- Limit 57 



and 

FURTHER 
VOTED: 



iTJ) 



that there be and hereby is confirmed the action taken 
by the Finance Committee on July 30, 1959 to accept a 
final payment of $l,2l42.UU on account of a legacy given 
by the will of James Lyman V^tney to the Trustees of 
the Public Library of the City of Boston, to be funded 
as set forth in the vote of acceptance — the income to 
be applied in accordance with said will. 



that there be and hereby is confirmed the action taken 
by the Finance Committee on July 30, 1959 to incorporate 
said final payment to the Trustees on account of a legacy 
given to the Trustees of the Public Library of the City 
of Boston by the will of James Lyman Whitney in the GENERAL 
INVESTMENT ACCOUNT by the addition of nine hundred ninety- 
four additional units to said GENERAL INVESTMENT ACCOUNT, 
to be assigned as set forth in the vote of incorporation* 



140 



and 

VOTED: 



and 
VOTED: 



and 

VOTED: 



A 



that there be and hereby is c onf irmed the action taken 
by the Finance Committee on September 21, 1959 to direct 
the Collector-Treasurer to sell at market for the 
BENTON BOOK FUND 550 subscription righta of Union 
Electric Company. 

that there be and hereby is confirmed the action taken 
by the Finance Conmittee on September 21, 1959 to direct 
the Collector-Treasurer to sell at market for the JOHN 
DEFERRARI FUND 325 subscription rights of Union Electric 
Company. 

that there be and hereby is confirmed the action taken 
by the Finance Comimittee on September 22, 1959 to direct 
the Collector-Treasurer to sell for the GENERAL INVESTMENT 
ACCOUNT the following securities: 

250 shares United Fruit - Limit 2k 

and to purchase with the proceeds of the above-authorized 
sale for the GENERAL INVESTMENT ACCOUNT the following 
securities: 

200 shares Household Finance Corporation - Limit 32 

The Vice President reported that the Finance Committee had held no 
formal meeting since the preceding meeting of the Board, that such financial 
transactions as had to be undertaken had been handled by mail votes and had 
been confirmed above. He reported receipt of the following reports, copies 
of which had been sent to the Board: the Quarterly Statement of Principal 
and Quarterly Statement of Income for the John Deferrari Indenture of Trust 
Dated July 1, 1914? from the National Shawmut Bank, the Semi-Annual Appraisals 
of the Benton Book, Benton Building, and Children's Funds from Investment 
Counsel, and the Quarterly Appraisal of the General Investment Account from 
Investment Counsel* 

The Director called to the attention of the Board that the Trustees had 
a period of 90 days in which to register any objection to the annual account 
rendered by the National Shawmut Bank as Trustee of the John Deferrari Indenture 
of Trust Dated July 1, 19U7. Following discussion, it was agreed that the account 
should be examined as to holdings of the Trust. 

The Assistant Director (for General Administration called to the 
attention of the Board the interest of Investment Counsel in having a meeting 
with the Finance Coiwnittee to discuss the portfolios. The K.rector stated that 
the annual sampling of the security holdings of the Corporation housed in the 
vaults of the National Shawmut Bank also should take place. It was agreed 
that a meeting be arranged at a time when the other members of the Board could 
also be present, the date to be set at the next meeting of the Board. 

The Director reported receipt of an anonymous gift of five dollars from 
a user of the Library. 

On motion duly made and seconded, it was 



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141 



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VOTED: that there be and hereby is accepted by the Trustees 
of the Public Library of the City of Boston an anony- 
mous gift in the sum of five dollars ($5.00), to be 
used for general purposes. 

The Assistant Director (for General Administration) reported on the 
status of repairs to the former Boston Athletic Association building. The 
Library's consulting engineers had investigated the condition of the exterior 
walls and estimated that the cost of the necessary repairs would be between 
$35,000 and $iiO,000, plus the engineer's fee. 

He recommended that the repair work be deferred pending a decision by 
the Board as to its next steps in connection with the space study. 

Ohe Director reported that at the meeting of June 30 the Board had 
approved an expenditure up to $2,500. for the investigation of certain defects 
in the brick walls of the former Boston Athletic Association building, but 
that there had been necessary an additional e3q)enditure of $207.06 to complete 

the work. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is authorized payment of the 
additional sum of two hundred eighty-seven dollars and 
six cents ($2 87.06) in connection with the exploratory 
investigation made by Gilbert Small & Co., Inc., 10 State 
Street, Boston, of certain defects in the brick walls of 
the former Boston Athletic Association Annex building, 
said expenditure to be chargeable to the principal of 
the Dr Samuel Abbott Green Memorial Fund. 

The Assistant Director (for General Administration) reported that 
Boston University still was retaining use of the former main building of the 
Boston Athletic Association, that the interests of the Library Trustees 
were protected by insurance coverage, that necessary operational expenses 
were being carried by Boston University, and that the matter was being 
allowed to rest on this basis pending a decision by the Library Trustees as 
to use of the building. 

The Director reported in the matter of the space study of the Central 
Library building by Cresap, McCormick and Paget that the text of the changes 
in the summary report had now been sent to the Library, that the next step 
was for the library officers to proceed on their part to its consideration 
as quickly as possible, following which Cresap, McCormick and Paget would 
report on the additional operating costs entailed in the revised plan. The 
Director stated that he would also inquire as to possible use by the Library 
of Jacob Sleeper Hall for meeting purposes. 



Dissolved: 



ZiAAMiiv ft fi</P-C^*vwtM^ 



Clerk 



142 



Minutes of Meeting 
Corporation 



In Board of Trustees 
November 6, 1959 



A regular meeting of the Trustees of the Public Library as a Corpor- 
ation was held in the Trustees Room at 3:00 o'clock p.m. 

Present: Messrs Canham, McDonald, Murray, and Rabb. 

The President, Mr Canham, in the chair. 

There came before the Board in representation of Messrs Scudder, Stevens 
and Clark, Investment Counsel, Mr R. Minturn Sedgwick to report on the present 
situation in respect to the portfolios of the General Investment Account and 
the John Deferrari Indenture of Trust Dated December 13 > 19li8. 

Mr Sedgwick reviewed the position of the General Investment Account and 
the John Deferrari Indenture of Trust Dated December 13> I9hb in respect to 
holdings of common stocks. He discussed the availability of bond issues with a 
S% rate of interest, stating that it was the belief of his firm that disposition 
of any sizeable amount of stock holdings for the purpose of acquiring a larger 
proportion of bonds at the present attractive rates of return in the long run 
would not be to the advantage of the institution . He stated that common stocks 
were the only medium with a constant history of increasing value, that for 
trustees it was important to bear in mind the dollar safety factor in balancing 
investments, and that for an institution such as the library the current income 
must be secondary to that safety factor, even in respect to the present financial 
situation of the city. He stated that his people had just completed a survey 
of the portfolio and had no changes to recommend for the present, but that 
recommendations would continue to be made for changes as market situations 
warrant. 

Following discussion Mr Sedgwick withdrew. 

There then came before the Board Messrs Stevenson and Morrison, 
representing the Second Bank - State Street Trust Company, Investment Counsel, 
to report on the status of the portfolios of the Benton Book, Benton Building, 
and Children's Funds. 

Reporting on the Benton Building Fund, they stated that the timing of the 
need for available cash in connection with building had a definite bearing on 
investment policy, that blocks of governments would be maturing in I960, 1961, 
and that if cash requirements were immediate it would be better to dispose of 
the common holdings (approximately 6% of the Fund) in the present advantageous 
market and invest the proceeds in short term governments rather than dispose 
at a loss of present government holdings before maturity. They stated that in 
consideration of the present market situation they were not making other recom- 
mendations in respect to the Benton Building Fund. 

Messrs Stevenson and Morrison then discussed the portfolio of the Benton 
Book Fuhd. They stated that common stock holdings were gradually being increased, 
but that no substantial changes were being recommended for the present in view 
of current market conditions. They discussed the possibility of changing the 
investment of some $100,000 of Series G bonds, maturing February I960, to the 
current offerings of U. S. Governments yielding ^%f pointing out that it would 
be practically impossible to make the exchange before maturity date. They 
stated that with an alteration in the stock market they might recommend an 
increase in common stock holdings looking to an eventual 55-605^ holding in 
common stocks in the Fund. 



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They reported briefly on the Children's Fund, stating that the 
concentration in steel stock was slightly heavy, but that the stock was 
a good one, and that in this Fund the common stock holding was approximately 

Following a brief discussion Messrs Stevenson and Morrison withdrew. 

The Board then went into executive session, following which the 
meeting was resumed* 

The minutes of the meeting of September 2^, 19^9, as presented 
were approved. 

Action taken by the Finance Committee since the preceding meeting 
w5s confirmed as follows: 



VOTED: 



and 

VOTED: 



I 



and 

VOTED: 



and 
VOTED: 



and 

VOTED: 



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I 



that there be and hereby is confirmed the action 
taken by the Finance Committee on October 5> 1959, 
to direct the Collector-Treasurer to sell at market 
for the Benton Book Fund the following rights: 

200 subscription rights - Boston Edison Company 

that there be and herety is confirmed the action taken 
by the Finance Committee on October 5, 1959, to direct 
the Collector-Treasurer to sell ar maticet for the 
CHILDREN'S FUND 100 subscription rights - Boston Edison 
Company. 

that there be and hereby is confirmed the action taken 
by the Finance Committee on October 26, 1959 > to direct 
the Collector-Treasurer to sell for the GENERAL INVEST* 
MENT ACCOUNT the following securities: 

h88 shs. Phillips Petroleum - Limit Ul 
U32 shs. Union Oil of California - Limit Ul 
$50,000. U. S. Treasury Us-8/l5/62 (Prior to Nov. 15, 1959) 

Limit 98 
8/100 sh. Firestone Tire & Rubber (After October 30, 1959) 

at market 

that there be and hercty is confirmed the action taken 
by the Finance Committee on October 26, 1959, to direct 
the Collector-Treasurer to purchase for the GENERAL IN- 
VESTMENT ACCOUNT the following securities: 



UOO shs. Beatrice Foods 
600 shs. Union Tank Car 
$80,000. U. S. Treasury 5s-8/l5/6U 



- Umit 50 

- Lijrdt 36 

- Limit 102 



that there be and hereby is confirmed the action taken 
by the Finance Committee on October 26, 1959, to direct 
the Collector-Treasurer to sell for the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, 19U8 the following 
securities: 



■ H 



I 



200 shs. Philadelphia Electric, Preferred - Limit 19 
200 shs. Public Service Electric & Gas - Preferred - Limit 28 
2/100 sh. Firestone Tire & Rubber - at market (After 
Oct. 30, 1959) 



ill 



and 
VOTED: 



and 
VOTED: 



and 

VOTED: 



that there be and hereby is confirmed the action taken by 
the Finance Committee on October 26, 1959, to direct the 
Collector-Treasurer to purchase for the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, 19i;8 the following 
securities: 

$10,000. Virginian Railway 6s-2088 - Limit lilt 

7U/100 sh. Dow Chemical » at market (After November 2, 1959} 

that there be and hereby is confirmed the action taken by 
Vne Finance Committee on November h, 1959, to direct the 
Collector-Treasurer to purchase for the BENTON BUILDING FUND 
the following securities: 

$29,000. U. S. Treasury Notes 3is-5/l5/60 - at market 

that there be and hereby is confirmed the action taken by 
the Finance Committee en November li, 1959, to direct the 
Collector-Treasurer to purchase for the CHILDREN'S FUND 
the following securities: 



1 



90 shs. General Motors Corp. 
100 shs« Sears Roebuck & Co. 



- at market 

- at market 



The Chairman of the Committee on Finance reported that there had been no 
formal meeting of the Committee since the preceding meeting, that such financial 
transactions as had to be undertaken had been handled by mail votes and had 
been confirmed as set forth above. He reported receipt of the following reports, 
copies of which had been sent to the members of the Committee: the Quarterly 
Appraisal of the General Investment Account submitted by Investjnent Counsel, 
and the Quarterly Appraisal of the John Deferrari Indenture of Trust Dated 
December 13, 19h8, submitted by Investment Counsel. 

The Director brought to the attention of the Board the matter of the 
allowance of the account of the National Shawmut Bank as a Trustee of the 
vJohn Deferrari Indenture of Trust Dated July 1, 19i47, stating that the Board 
' liad a 90-day period within which to file an objection, if such were desired. 
The Board stated that it had no objection to make. 

The Director reported that he had discussed with Mr William H. Kerr, 
at the request of the Corporation Counsel of the City of Boston, legal aspects 
of the use of the Benton Building Fund and the Dr Samuel Abbott Green Memorial 
Fund for construction of a service building to the rear of the Central Library 
building and for the continuance of the modernization program in the Central 
Library building. He stated that Mr Kerr had indicated that there was no 
question that the Benton Building Fund could be used for the proposed new con- 
struction and for the purchase of the two adjacent houses, but that its use for 
modernization purposes within the Central Library building was not as certain. 
A broad interpretation of use would permit its use in modernization for the 
remodelling of work areas as an enlargement of the building, for remodelling 
areas at the rear of the building such as adding a mezzanine floor in the 
Lecture Hall and the Patent Room and which would be adjacent to later con- 
struction as preliminary work antecedent to enlargement, but that every unit 
of such a modernization program would have to have detailed unit cost estimates 
in order to obtain legal sanction for use of the Benton Building Fund for each 
unit for which use of Benton Building funds was contemplated. 



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145 



He stated that before undertaking the program it would be necessary 
for the Trustees, first, to approve the actual work to be undertaken, second, 
to secure cost estimates for the specific units to be constructed, or re- 
modelled, third, to secure from the Corporation Counsel a ruling on expendi- 
ture of specific trust funds for each project to be undertaken, and, fourth, 
thereafter to obtain from the Attorney-General his approval of the use of 
specific trust funds for these projects, with further application to the 
Probate Court for confirmation. 

He called attention to the fact that there were available the 
architectural plans for remodelling drawn for the remodelling program only 
partially carried out some years earlier which could be used to a large 
extent for the contemplated work. He pointed out that use of these would 
necessitate a decision as to whether the entire project of new construction 
and remodelling was to be split in two units or to be carried through as one 
project. 

He further called attention to the advice of Mr Kerr that adequate 
funds be set aside to meet the cost of necessary demolition of existing 
buildings and the clearing of the area. 

The Director also reported that there was a further legal matter to 
be settled, namely, the title to the entire alley that runs between build- 
ings to Exeter Street which now rests in part in the Commonwealth and 
which may take legislative action to resolve. 



Dissolved: 




fj /6^^rr>^i/vvviea^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
January 8, I960 



A regular meeting of the Trustees of the Putlic Library as a 
Corporation was held in the Trustees Room at 300 o'clock p.m. 

Present: Messrs Buxton, Canham, McDonald, Murray, and Rabb. 

The President, Mr Canham, in the chair. 

The minutes of the meeting of November 6, 1959, as presented were 
approved • 

Action taken by the Finance Conmittee since the preceding meeting 
was confirmed as follows: 

VOTED: that there be and hereby is confirmed the action taken 

by the Finance Committee on November 27, 1959, to direct 
the Collector-Treasurer to exchange for the General 
Investment Account the following securities: 



i4i^ 



and 



VOTED: 



and 



VOTED: 



and 



VOTED: 



$lii,700 U. S. Savings Bonds Series "G" 2is — 9/l/60j 

to be exchanged for 

$15,000 U. S. Treasury I 3A8— 5/l5/6l4 

that there be and hereby is confirmed the action taken by 
the Finance Committee on December 11, 1959, to direct the 
Collector-Treasurer to purchase to coirqplete a full share, 
upon receipt of a partial share stock dividend by the John 
Deferrari Indenture of Trust Dated December 13, 19U8, the 
following: 

65/100 sh. Household Finance Corporation - at market 

that there be and hereby is confirmed the action taken by 
the Finance Committee on December 21, 1959, to direct the 
Collector-Treasurer to sell for the General Investment 
Account the following securities: 



500 shs. American Airlines 



- limit 23 



and to purchase for the General Investment Account the 
following securities: 



270 shs. Continental Can 



- limit U7 



that there be and hereby is confirmed the action taken by 
the Finance Committee on December 21, 1959, to direct the 
Collector-Treasurer to sell for the John Deferrari In- 
denture of Trust Dated December 13, 19U8 the following 
securities: 



150 shs American Airlines 



- limit 23 



and to purchase for the John Deferrari Indenture of Trust 
Dated December 13, I9I48, the following securities: 



70 shs Atlantic Coast Line Railroad 



- limit SS 



The Director stated that action should be taken at the present meeting 
to authorize distribution of trust funds income for 1959. 
On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director and Librarian of the Public 
Library of the City of Boston, be and hereby is authorized 
and directed to cause to be distributed and paid to the 
Trustees of the Public Library of the City of Boston the 
income of the GENERAL INVESTMENT ACCOUNT for the period 
of January 1, 1959 to December 31, 1959 J 

VOTED: that Milton E. Lord, Director and Librarian of the Public 
Library of the City of Boston, be and hereby is authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Josiah 
H. Benton, as defined by the Agreement of Compromise, dated 



and 



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.'17 



and 



January l5, 1935 and made in connection with the 
administration of the trust created by said Clause, 
four tenths of the income of the BENTON BOOK FUND 
for the period from January 1, 1959 to December 31> 
1959 inclusive, now held in the custody of the 
. Collector- Treasurer of the City of Boston, and to 
cause to be distributed and paid to the Trustees of 
the Public Library of the City of Boston, the remaining 
six tenths of said income for said period to be applied 
to the purchases provided in said Agreement of Com- 
promise; 

VOTED: that Milton E. Lord, Director and Librarian of the 
Public Library of the City of Boston, be and hereby 
is authorized and directed to cause to be paid to the 
Rector of Trinity Church income for the year endjng 
December 31, 1959 on THE CHILDREN'S FUND, now held in 
the custody of the Collector-Treasurer of the City 
of Boston pursuant to the provisions of the 11th Clause 
of the will of Josiah H. Benton, as required by the 
12th Clause of the said will. 

The Chairman of the Committee on Finance reported that on December 22, 
1959 there had been a meeting of the Committee at the vaults of the National 
Shawmut Bank, in which the Collector-Treasurer keeps the securities belonging 
to the Corporation, for the purpose of checking the securities and confirming 
the findings of the auditors engaged by the Trustees. He stated that a 
sampling had been made and that these securi+ies had been found to be in 
the possession of the Collector-Treasurer. The minutes of the meeting of 
December 22 as presented were thereupon approved. The Chairman stated that 
such financial transactions as had to be undertaken had been handled by 
mail votes and had been confirmed as set forth above. He reported that 
partial or additional shares of common stock as a result of stock splits 
since the preceding meeting had been received for the General Investment 
Account, the John Deferrari Indenture of Trust Dated December 13, 1918, and 
the Benton Book Fund. He reported receipt of the Quarterly Statement of \^ 
Principal and of Income for the John Deferrari Indenture of Trust Dated 
July 1, 19U7, copies of which were before the Trustees at the present meeting. 

The rdrector reported informally concerning the forthcoming bequest 
under the will of Hiram C. Merrill which was to be turned over to the Trustees 
shortly, suggesting that the Board give consideration to adding to principal 
each year one quarter of the income on that portion of the bequest to be 
retained as fund principal, in order to increase the trust fund holdings 
available to the Print Department. The Director was instructed to draw up 
the votes of acceptance and funding in the aforesaid terms. 

The Director reported that again as in each recent year the Library 
had received a gift from the Albert H. and Jessie D. Wiggin Foundation for 
the granting of two purchase prizes in connection with the annual exhibition 
of the Boston Printmakers, the prints thus honored in the Eleventh Annual 
Exhibition to become a part of the collections of the Print Department. 

On motion duly made and seconded, it was 






mW 



148 



VOTED: that there be and hereby is accepted by the Trustees of the 

Public Library of the City of Boston the gift from the Albert H« 
and Jessie D, Wiggin Foundation of the sum of $^0. to be used 
in connection with the annual exhibition of Boston Print- 
makers for the granting of two Albert H. Wiggin Memorial 
Purchase Prizes in the amount of $25» each» 

The Director reported the gift of $^.00 for the purchase of books from 
a long-time user of the Library. 

On motion duly made and seconded, it was 

VOTED: that the sum of five dollars ($5.00) tendered at this meeting 
of the Board by Mrs Hope E. Younk, of Boston, Massachusetts, 
to the Trustees of the Public Library of the City of Boston 
(a corporation under Chapter 111; of the Acts of I878) for the 
purpose of purchase of books be, and the same hereby is, 
accepted with gratitude. 

The Director reported receipt of a further gift of autograph letters and 
documents from Mr Richard A. Erhlich, the gift to be anonymous and to be added 
to the Virginia and Richard Erhlich Collection. 

On motion duly made and seconded, it was 



VOTED: 



that there be and hereby is accepted by the Trustees of 
the Public Library of the City of Boston with warm appreciation 
the further gift from Mr Richard A. Ehrlich of autograph 
letters and documents to be added to the Virginia and 
Richard Ehrlich Collection as listed below: 



Samuel Pepys 


DS 


1 pg 


Albert Schweitzer 


ANS 


1 pg 


Madame Du Barry 


ANS 


1 pg 


Earl of Sandwich 


DS 


1 pg 


Charles Howard 


DS 


1 pg 


Richard Wagner 


ALS 


2 pg 


Sam Houston 


ANS 


1 pg 


A. Conan Doyle 


ALS 


2 pg 


Claude Monet 


ALS 


2 pg 


Edoiwrd Manet 


ALS 


1 pg 


Frederick The Great 


ALS 


1 pg 



The Director announced the forthcoming gift of $10,000. from Mrs Sherburne 
Prescott, a daughter of the late Albert H. Wiggin, to be used for 10 dioramas for 
the Print Department, the subjects of which are to be famous artists represented 
in the Albert H. Wiggin Collection. He stated that arrangements were being made 
with Miss Louise Stimson, who had done the Alice in Wonderland, the Arabian 
Knights, and other dioramas for the Library, to carry through the work over a 
period of two years. 

The Assistant Director (for General Administration) reported that great 
damage had been done to the former Boston Athletic Association buildings in the 
recent heavy rains, whereby water had cascaded through openings in the two pent 
houses on the roof housing the elevator and the ventilating units. He reported 
that the water had penetrated down through the floors so that the ceilings were 
falling. He stated that the Library had been in touch with Boston University 
since it had not delivered the properties to the Library, that the Library's 
engineer had made an examination, and that the Building Inspector of the City of 



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149 



Boston had declared them to be "abandoned buildings", which meant that 
certain replacements would not have to be made. He stated that its 
continued use by Boston University as a secondary fire exit for its 
Boylston Street building would depend upon clearance by the State In- 
spector. He reported further that it was doubtful that the B. A. A. 
buildings could be used again without extensive work upon them. 

The Director stated that the heating of the Boylston Street 
building came from a heating connection in the B. A. A. Annex and that 
arrangements for continuation of the heat would have to be taken into 
consideration in the possible demolition of the B. A. A. buildings. He 
reported that the present emergency expenses probably would be met by 
Boston University and that it was anticipated that they would not exceed 
$2,000. 

Dissolved: 



c^u^^^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
March 11, I960 



A regular meeting of the Trustees of the Public Library as a Corpo- 
ration was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Buxton, Canham, McDonald, Murray, and Rabb. 

The President, Mr Canham, in the chair. 

The mi.nutes of the meeting of January 8, I960, as presented were 
approved. 

Action taken by the Finance Committee since the preceding meeting 
were confirmed as follows: 

VOTED: that there be and hereby is confirmed the action taken by 
the Finance Committee on January 25, I960, to direct the 
Collector-Treasurer to purchase for the BENTON BUILDING 
FUND the following securities: 

$35,000. U. S. Treasury \x% 2A5/62 - at market 

VOTED: that there be and hereby is confirmed the action taken 
by the Finance Committee on January 25, I960, to direct 
the Collector-Treasurer to purchase for the BENTON BOOK 
FU?TD the following securities: 



and 



200 shs. 
200 shs. 
100 shs. 
50 shs. 
100 shs. 

$15,000. 



Merck & Co. 
Sears Roebuck 
Procter & Gamble 
Hartford Fire Ins. 
Morgan Guaranty Trust 
Co. of N. Y. 
U. S. Treasury \i% - 
8/1/61 



at market 
at market 
at market 
at market 

at market 

at market 



130 



and 



VOTED: 



and 



VOTED: 



and 



VOTED: 



and 



VOTED: 



that there be and hereby is confirmed the action taken 
by the Finance Committee on January 26, I960, to direct 
the Collector-Treasurer to purchase for the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, 19l|8 upon receipt 
of a partial share stock dividend to complete a full 
share 



7^/100 sh National Cash Register 
30/100 sh First National City Bank of 
New York 



at market 
at market 



that there be and hereby is confirmed the action taken 
by the Finance Committee on January 26, I960, to direct 
the Collector-Treasurer to purchase for the GENERAL 
INVESTMENT ACCOUNT upon receipt of a partial share stock 
dividend to complete a full share 

28/100 sh First National City Bank of 



New York 



- at market 



that there be and heretyy is confirmed the action taken 
by the Finance Committee on February 3, I960, to direct 
the Collector-Treasurer to sell for the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, 19U8 the following 
securities: 

$13,000 U. S. Treasury I4S 5/1^/60 - limit 99 

and to purchase for the JOHN DEFERRARI INDEflTURE OF TRUST 
DATED DECEMBER 13, 19U8 the following securities: 



$20,000 Federal Land Bank 5 l/8s-2/20/70 - Limit 102| 
(original authorization ot purchase under date of 
February 1, I960 had placed a limit of 101 on purchase) 

that there be and hereby is confirmed the action taken by 
the Finance Committee on February 10, I960, to direct the 
Collector-Treasurer to purchase for the GENERAL INVESTMENT 
ACCOUNT upon receipt of a partial share stock dividend to 
complete a full share 

25/100 sh First National Bank of Boston - at market 



and 



VOTED: that there be and hereby is confirmed the action taken by 
the Finance Committee on February 17, I960, to accept a 
gift in the sum of three hundred dollars ($300.) from the 
Sidney and Esther Rabb Charitable Foundation to be added 
to the Trustees Fund, to be used at the discretion of the 
Director. 

The Director reported that the Collector-Treasurer had made distri- 
bution of income for 19^9 for the funds held in the General Investment Account 
and that the Board should take action in respect to those funds for which the 
income is added to principal annually. 

On motion duly made and seconded, it was 



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151 



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I 



VOTED: that the sum of eighteen dollars and forty-six cents 

($18J46) tendered at this meeting of the Board representing 
one half the income for 19^9 received by The Wedgwood 
Club 2gth Anniversary Fund in Memory of Mrs Marcus A* 
CooLidge , a gift to the Trustees of the Public Librarv 
of the City of Boston (a corporation under Chapter IIM 
of the Acts of 1878), be and the same hereby is added 
to the principal of The Wedgwood Club 25th Anniversary 
Fund in Memory of Mrs Marcus A> Coolidge , the income 
thereof to be applied as set forth in an instrument of 
gift dated May 2U, 1958, and subject to the terms, 
agreements, and conditions as set forth in said instrument 
of gift. 

and 

FURTHER 

VOTED: that the sum of eighteen dollars and forty-six cents 

($l8.Li6) which was this day funded as The Wedgwood Club 
25th Anniversary Fund in Memory of Mrs Marcus A » Coolidge 
be invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of this Board on December 1, 1950; 
that for the purpose of enabling such investment fifteen 
additional units be, and the same hereby are, added to 
said GENERAL INVESTMENT ACCOUNT so that said GENERAL 
INVESTMENT ACCOUNT shall hereafter consist of 1,1^70,278 
units instead of 1,U70,263 units as heretofore; and the 
fifteen additional units hereby added to the GENERAL 
INVESTMENT ACCOUNT be, and the same hereby are, allocated 
to The Wedgwood Club 25th Anniversary Fund in Memory of 
Mrs'Ha'rcus A. Coolidge on the basis of $1>25 per unit, 
which is hereby determined to be the present fair value 
per unit of the 1,U70,263 units heretofore outstanding. 

On motion duly made and seconded, it was 



VOTED: 



and 

FURTHER 
VOTED: 



I 



I 



that the sum of eight hundred sixty- three dollars and 
sixty-three cents tendered at this meeting of the Board 
representing the income for 1959 received by the Friedman 
Building Fund, a legacy given to the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llh of the Acts of I878) under Article 21 (G) of 
the will of Lee M, Friedman, who died on August 7, 1957, 
be and the same hereby is added to the principal of the 
Friedman Building Fund, the income of which is to be added 
to principal until otherwise ordered by the Board. 



that the sum of eight hundred sixty-three dollars and 
sixty-three cents ($863.63) which was this day funded as 
the Friedman Building Fund be invested through the 
GENERAL INVESTMENT ACCOUNT established by vote of the Board 
on December 1, 1950; that for the purpose of enabling such 
investment six hundred and eleven additional units be, and 
the same hereby are, added to said GENERAL INVESTMENT ACCOUNT, 
so that said GENERAL INVESTMENT ACCOUNT shall hereafter 
consist of 1,U70,889 units instead of l,ii70,278 units as 
heretofore; and that the six hundred and eleven additional 



1 r-O 



units hereby added to the GENERAL INVESTMENT ACCOUNT be, 
and the same hereby are, allocated to the Friedman Build- 
ing Fund on the basis of $1.2^ per unit, which is hereby 
determined to be the present fair value per unit of the 
1,U70,278 units heretofore outstanding. 

The Director stated that annually the Trustees received from the 
Executor of the Estate of H. Sylvia A. H. G. Wilks payment of their proportion- 
ate share of income for a certain trust for the benefit of Ruth L. Briggs, 
said payment to be added to the principal of the Dr Samuel Abbott Green Memorial 
Fund, and that the payment for 19^9 in the amount of $lii,89 now had been received, 

On motion duly made and seconded, it was 



VOTED: 



and 

FURTHER 
VOTED: 



that the sum of fourteen dollars and eighty-nine cents ($lii.89) 
tendered at this meeting of the Board as a payment on account 
of the legacy given to the Trustees of the Public Library of 
the City of Boston (a corporation under Chapter 11)^ of the 
Acts of 1878) by the will of H. Sylvia A. H. G. Wilks, who died 
on February $, 19^1, be, and the same hereby is accepted wa.th 
gratitude and funded as the Dr Samuel Abbott Green Memorial 
Fund - the income to be added to the principal until other- 
wise ordered by the Board; 

that the sum of fourteen dollars and eighty -nine cents ($m.89) 
which was this day funded as the Dr Samuel Abbott Green 
Memorial Fund be invested through the GENERAL INVESTVIENT 
ACCOUNT established by vote of this Board on December 1, 1950; 
that for the purpose of enabling such investment twelve 
additional units be, and the same hereby are, added to said 
GENERAL INVESTMENT ACCOUNT so that said GENERAL INVESTMENT 
ACCOUNT shall hereafter consist of l,ii70,901 units instead of 
1,U70,889 units as heretofore; and that the twelve additional 
units hereby added to the GENERAL INVESTMENT ACCOUNT, be, and 
the same hereby are, allocated to the Dr Samuel Abbott Green 
Memorial Fund on the basis of $1,25 per unit, ^ich is hereby 
determined to be the present fair value per unit of the 
1,1^70,889 units heretofore outstanding. 

The Director reported that there is a small amount of the John Deferrari 
Fund in principal cash at the present time which is not in a savings bank account, 
but in a commercial account, and that it will take action by the Board to deposit 
this amount in a savings bank. 

On motion duly made and seconded, it was 



1 



VOTED: 



that the Collector- Treasurer be and hereby is directed to 
establish in the Provident Institution for Savings in the 
Town of Boston, Boston, Massachusetts, an account in the 
name of the Trustees ofthe Public Library of the City of 
Boston, John"5eTerrari Fund and to deposit to said account 
the amount of two hundred eighteen dollars and thirty-four 
cents ($218,314), representing uninvested principal cash in 
the Johh Deferrari Fund held by the Trustees of the Public 
Library of the City of Boston, 



I 



The Director reported that each year the income earned in the pre- 
ceding year by the Dr Samuel Abbott Green Memorial Fund was added to prin- 
cipal unless specifically ordered otherwise by the Board, that this year he 
was suggesting that there be retained $1^,000 of the income to be used to 
supplement the book funds of the Reference and Research Division and ttiat 
the iemaiiiing income be retained for use at the direction of the Board for 
such further contingencies as may arise during this present year. 

On motion duly made and seconded, it was 

VOTED: that the income for 19?9 received by the Dr Samuel Abbott 
Green Memorial Fund, namely, the sum of $20,88)4.72, be 
held and not added to principal, that of that income so 
held the sum of $15,000.00 be used for the purchase of 
books and other library materials for the Ed vision of 
Reference and Research Services and the sum of $5,8814.72 
be used for such purposes as the Trustees shall here- 
after direct. 

The Director reported that the fee for services rendered by Gilbert 
Small & Company, Inc. in connection with structural examination, estimates, 
supervision of emergency repairs of the walls of the former Boston Athletic 
Association Annex building had not been paid, that there had not been suf- 
ficient principal cash available in the Dr Samuel Abbott Green Memorial 
Fund from which to pay the fee, but that there was now available income 
to meet the payment. 

On motion duly made and seconded, it was 



I 



I 



VOTED: 



and 

VOTED; 






I 



I 



that the fee for services rendered by Gilbert Small 
& Company, Incorporated, in connection with structural 
examination, estimates, supervision of emergency re- 
pairs and reports thereon of the former Boston 
Athletic Association Annex building be paid from the 
income of the Dr Samuel Abbott Green Memorial Fund in 
an amount not to exceed $782.97; 

that the Director, and Librarian, be and hereby is 
authorized to arrange for an expenditure in an amount 
not to exceed $782.97 for the aforesaid services of 
Gilbert Small & Company, Inc., chargeable to the 
income of the Dr Samuel Abbott Green Memorial Fund. 

The Director reported the following gifts received since the preced- 
ing meeting: from Jean A. Mills, the sum of forty dollars, from associates 
of the late Gilbert Fuller in the Receiving Department of the Gilchrist 
Corrpany the sum of twelve dollars, from Dorothy Klein the sun of one dollar. 

On motion duly made and seconded, it was 

VOTED: that the sum of forty dollars ($140.) tendered at this 

meeting as a gift by Jean A. Mills, of Egypt, Massachusetts, 
to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 111; of the Acts of 
1878) be, and the same hereby is accepted with gratitude, 
to be used for the purchase of books. 



154 



153 



VOTED: that the sum of twelve dollars ($12.) tendered at this 
meeting as a gift in memory of Gilbert Fuller by his 
associates in the Receiving Department of the Gilchrist 
Cort^any be, and the same hereby is accepted with gratitude, 
this sum to be used for the purchase of books on travel, 

VOTED: that the sum of one dollar ($1.) tendered at this meeting 
as a gift by Dorothy Klein, 129 Beacon Street, Boston, to 
the Trustees of the Public Library of the City of Boston (a 
corporation under Chapter III4 of the Acts of I878) be, and 
the same hereby is accepted with gratitude, to be used for 
the purchase of books. 

The Director reported receipt from the Executors of the Estate of Hiram C. 
Merrill a check in the sum of $51,923.76, that this payment represents almost 
complete payment of the Trustee »s interest in the Estate, and that action to 
accept this payment and thereafter to fund a portion and to authorize expenditure 
of the remaining portion, as suggested in earlier discussions, should now be taken, 

On motion duly made and seconded, it was 



I 



I 



VOTED: 



and 

VOTED: 



that the sum of fifty-one thousand nine hundred twenty-three 
dollars and seventy-six cents ($5l,923»76) tendered at this 
meeting of the Board as partial payment of the residuary legacy 
given to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter llU of the Acts of 1576) 
by the will of Hiram C. Merrill who died on October 9, 1958, 
be and the same hereby is accepted; of which (1) thirty 
thousand dollars ($30,000.) is to be funded as the Hiram C. 
Merrill Fund, three-quarters of the annual income to be used 
in the Print Department and one-quarter of the annual income 
to be added to the principal of said Fund unless otherwise 
ordered by the Board, and (2) the remaining twenty-one thousand 
nine hundred twenty -three dollars and seventy-six cents 
($21,923.76) is to be set up as the Miram C. Merrill Account 
for the current use of the Print Department. 

that the sum of thirty thousand dollars ($30,000,) which was 
this day funded as the Hiram C. Merrill Fund be invested through 
the GENERAL INVESTMENT ACCOUNT established by vote of the Board 
on December 1, 1950; that for thepurpose of enabling such in- 
vestment twenty-four thousand additional units be, and the 
same hereby are, added to said GENERAL INVESTMENT ACCOUNT, so 
that said GENERAL INVESTMENT ACCOUNT shall hereafter consist 
of l,li9U,901 units instead of 1,U70,901 units as heretofore; 
and that the twenty-four thousand additional units hereby 
added to the GENERAL INVESTMENT ACCOUNT be, and the same here- 
by are, allocated to the Hiram 0. Merrill Fund on the basis of 
$1.25 per unit, which is hereby determined to be the present 
fair value per unit of the 1,U70,901 units heretofore out- 
standing. 

The Assistant Director (for General Administration) reported that a 
question had been raised as to the amount of insurance coverage that should be 
carried for the former Boston Athletic Association buildings by Boston University 
for the benefit of the Trustees of the Library. He stated that Mr Rabb had sug- 
gested consultation with the officer for real estate matters of the Stop and Shop 



I 



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organization and that this offlcer^s advice had been for a coverage up to 
805^ of full value of the buildings, and that such amount of insurance had 
been questioned by Boston University. 

The motion was made that the Assistant Director (for General 
Administration) be directed to consult with Mr Rabb as to whether he was 
of the opinion that such full insurance should be carried and, if so, to 
insist on Boston University obtaining the aforesaid full coverage. It 
was so voted. 



Dissolved: 



'W^^i.W^^ 



16 Iyi4n>llc^^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
April 13, 1960 



m 



A special meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at U:00 o'clock p.m. 

Present: Messrs Buxton, Canham, McDonald, Murray, and Rabb. 

The President, Mr Canham, in the chair. 

The President stated that the meeting; had been called for the pur- 
pose of discussing an Order of the City Council, dated April 11, I960, intro- 
duced by City Councillor Christopher lannella and which is before the Board, 
and related matters. The President reported that he had discussed the 
aforesaid Order with His Honor the Mayor, who had stated that he was aware 
that the legal responsibility of the Trustees was to the Attorney General 
of the Commonwealth insofar as the administration of trust funds of the 
Library and that it was for the Trustees to decide what should be their 
answer in respect to the Order to the City Counoil. 

The Board then considered the matter of a reply to the specific 
eight inquiries set forth in the Order. It was agreed that the Board 
would reply, stating that, although the Board was not under obligation to 
furnish the City Council data on the Trustees* administration of the trust 
funds of the Library, as a matter of courtesy it would do so in respect to 
the several inquiries for which the information can be furnished readily, 
but that for the eighth point in the Order an extensive accounting job 
would be called for, \*iich would be expensive in that it would require 
personnel or the engaging of services of accountants, and which the Board 
is unable to fulfill within the time available and without provision of 
the necessary funds for the work. The Board would, however, make a report 
on certain trust funds under question, with an explanation of the specific 
expenditures made fi*om them in connection with the long-range modernization 
program of the Trustees looking to the Library's eventual needs, and it 
would welcome an outside audit if funds were provided for the purpose. 

Further, it would be stated to the City Council that it was the 
Trustees' position that they should not use trust fund money for normal 
annual operating expenses of the Library. 

The Board went into executive see si on at kiU^ p.m. 

The meeting was resumed at 5^30 p.m. 



156 



The Presidert stated that the Trustees have agreed that the City Council 
should be given information that would rectify mistakes or misapprehension in 
recent presentations concerning library problems which have arisen from in- 
coinplete or inaccurate information. 

The President stated that as a result of extended discussion by the 
Board the following action is to be taken: 

1. The Board affirms its decision of April 1 that it has no 
alternative to the closing of the West End Branch Library. 



157 



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2. 



The Board has asked the Director to talk with the press con- 
cerning the West End problem, to the effect that the building 
is in need of extensive repairs, that its early replacement is 
being pressed in connection with the West End Redevelopment 
Program, and that with a new efficient building operation on 
a more economical basis will be possible. 



First Vote for Clerk Pro Tern 

Mr Buxton voted for Milton E. Lord, Mr Canham voted for Milton E. 
Lord, Mr McDonald voted for Milton E. Lord, Monsignor Murray voted 
for Milton E. Lord, and Mr Rabb voted for Milton E. Lord; and 
Milton E, Lord was declared elected Clerk pro tern. 

Monsignor Murray moved that the Board express its congratulations 
and thanks to Mr Erwin D. Canham for his services as President during the 
past two terras. The President stated that it had been his intention to 
convey to Mr Canham the appreciation of the Board for his services and that 
Monsignor Murray's motion expressed these sentiments. It was so voted. 

On motion duly made and seconded, it was thereupon 



VOTED: 



Dissolved: 



XvukfiJi^^ 



I J f\ifW^ku4n4AAhy 



and 



VOTED: 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, May 6, I960 



The annual meeting of the Trustees of the Public Library as a Corpo- 
ration was held in the Trustees Room at 3:30 p.m. 

Present: Messrs Canham, Buxton, Rabb, Murray and McDonald, Trustees. 
The President, Mr Canham, in the chair. 

The Corporation then proceded to elect viva voce its officers for the 
ensuing year. 

First Vote for President 

Mr Buxton voted for Mr Sidney R. Rabb, Mr Canham voted for Mr Sidney R. 
Rabb, Mr McDonald voted for Mr Sidney R, Rabb, Monsignor Murray voted 
for Mr Sidney R. Rabb, and Mr Radd did not vote; and Mr Sidney R. Rabb 
was declared elected President, 

First Vote of Vice President 

Mr Buxton voted for Right Reverend Edward G. Murray, Mr Canham voted 
for Right Reverend Edward C. Murray, Mr McDonald voted for Right 
Reverend Edward G. Murray, Monsignor Murray abstained, and Mr Rabb 
voted for Right Reverend Edward G. Murray; and the Right Reverend 
Edward G. Murray was declared elected Vice President. 

First Vote for Cl^rk 

Mr Buxton voted for Elizabeth B. Brockunier, Mr Canhan voted for 
Elizabeth B, Brockunier, Mr Md Donald voted for Elizabeth B, Brockunier, 
Monsignor Murray voted for Elizabeth B. Brockunier, and Mr Rabb voted 
for Elizabeth B. Brockunier) and Elizabeth B. Brockunier was declared 
elected Clerk. 



I 



I 



and 



VOTED: 



and 

VOTED: 



and 

VOTED: 



I 



I 



that any member of the Corporation be, and hereby 
is authorized to sign on behalf of the Corporation 
bills, special drafts, and payrolls of the Library. 

that, until the next annual meeting, the President, 
or Vice President, or in the inability of either, any 
member of the Corporation, and by delegation the 
Director, or the Assistant Director (for General 
Library Operations) be and he hereby is authorized 
to sign any and all contracts voted to be made by the 
Board in the name and behalf of the Corporation and 
any and all communications in connection with the 
award of contracts so voted or recommended to be so 
voted, 

that the President be and hereby is authorized and 
empowered to appoint a Finance Committee to serve 
until the next annual meeting, said Finance Committee 
to consist of not less than a quorum of the Trustees 
and to have power to act in representation of the 
Corporation in the matter of the sale, purchase, 
investment, and re-investment of cash, securities, 
and any other holdings belonging to the Corporation; 

that the Finance Committee, being made up itself of 
not less than a quorum of the Trustees, be and hereby 
is empowered to act by vote of not less than three 
members in representation of the Corporation in the 
matter of the acceptance of bequests and gifts that 
may be made to the Corporation, such action as it takes 
in this respect always to be reported to the next 
meeting of the Corporation and at that time to be 
incorporated officially into the recrods of the 
Corporation; 

that the Finance Committee, being made up itself of 
not less than a quorum of the Trustees, be and hereby 
is empowered to act by a vote of not less than three 
members in representation of the Corporation in the 
matter of the sale, purchase, investment, and re-invest- 
ment of cash, securities, and any other holdings belong- 
ing to the Corporation, such action as it takes in this 
respect always to be reported to the next meeting of the 
Corporation and at that time to be incorporated officially 
into the records of the Corporation. 



Jl5S 



The President then appointed Messrs Buxton, Canham, McDonald, Murray 
and Rabb as members of the Finance Committee for the ensuing year, with 
the President as Chairman. 

The President stated that he would appoint to the Standing Committees 
the same membership as the preceding years, as follows: 



1 



Buildings 

Mr McDonald, Chairman 
Mr Buxton 
Mr Rabb 



Personnel 

Mr Canham, Chairman 
Mr McDonald 
Mr Rabb 



Public Relations 

Mr Rabb, Chairman 
Mr Canham 
Msgr Murray 



Home Reading and Community Services Reference and Research Services 



Msgr Murray, Chairman 
Mr Buxton 
Mr McDonald 



Mr Buxton, Chairman 
Mr Canham 
Msgr Murray 



The President then appointed E] izabeth B. Brockunier as Secretaiy of 
Committees and Milton E. Lord as secretary pro tern of Committees, to serve 
until the next annual meeting. 



Dissolved at 3:50 p.m. 



Vi^JJi^ /^ lint^JLi/^^jUh^ 



Clerk 



The Clerk qualified for office by taking the following oath: 

I, Elizabeth Brady Brockunier, solemnly swear that I will well 
and faithfully perform all the duties incumbent upon me as Clerk 
of the Trustees of the Public Library of the ^ij^y^^ Boston; 
so help me God. 



Sworn and subscribed to before me this 10th 
Suffolk County, s.s., Massachusetts 




City or Boston; 



of May, A.D. I960 at Boston, 







Notary 



Minutes of Meeting 
Corporation 



In Board of Trustees 
May 6, I960 



A regular meeting of the Trustees of the Public Library as a Corpo- 
ration was held in the Trustees Room at 3:51 o» clock p.m. 

Present: Messrs Buxton, Canham, McDonald, Murray, and Rabb. 

The President, Mr Rabb, in the chair. 

The Director reported the receipt of a certificate under date of 
May 2, I960, from the City Clerk that Frank W. Buxton had appeared that day 
and been duly sworn as a Trustee for the term ending April 30, 1965. 



I 



and 



1 



and 



I 



II 



I 



The minutes of the meeting of March 11 and of the special meeting 
of April 13, i960, as presented were approved. 

Action taken by the Finance Committee since the preceding meeting 
was confirmed as follows: 

VOTED: that there be and hereby is confirmed the action taken by 
the Finance Committee on April 12, I960, to approve 
retention of 230 shares of Alico Land Development Coirpany 
received by the John Defer rari Indenture of Trust Dated 
December 13, I9I48 as a special dividend from the Atlantic 
Coast Line Railroad. 

VOTED: that there be and hereby is confirmed the action taken by 
the Finance Committee on May 2, I960, to direct the 
Collector-Treasurer to exchange for the GENERAL INVESTMENT 
ACCOUNT the following securities: 

$140,000 U. S. Treasury lis-5/l5/l960 

For 
$liO,000 U. S. Treasury Certificates k 3/8 s -5/1 5/1961 

VOTED: that there be and hereby is confirmed the action taken by 
the Finance Committee on May 2, I960, to direct the 
Collector-Treasurer to exchange for the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13> 1918 the following 
securities: 

$8,000 U. S. Notes 3is-5/l5/l960 

For 
$8,000 U. S. Treasury Certificates h 3/8 s -5/15/1961 

VOTED: that there be and hereby is confirmed the action 
taken by the Finance Committee on May 3> I960, to 
direct the Collector -Treasurer to exchange for the 
BENTON BUILDING FUND the following securities: 

$29,000 U. S. Treasury Notes 3^s-5/l5/l960 

For 
$29,000 U. S. Treasury Certificates h 3/8s-5/l5/l96l 

The Director reported that with the retirement of the Principal 
Library Accountant this month it was necessary to make provision for 
signing of petty cash checks in her place by the Senior Accountant. 

On motion duly made and seconded, it was 

VOTED: that, for the signing of checks drawn upon the petty 
cash checking accounts of the Library, Catherine A. 
Farrell, Senior Accountant, John J. Connolly, Assistant 
Director, or Elizabeth B. Brockunier, Secretary of the 
Trustees, Clerk of the Corporation, in the order of 
their respective availability, be authorized to sign 
checks; and Milton E. Lord, Director, John J. Connolly, 
Assistant Director, or Elizabeth B. Brockunier, Secre- 
tary of the Trustees, Clerk of the Corporation, in the 
order of their respective availability, be authorized 
to countersign checks, provided that in no instance does 
the same individual both sign and countersign a check. 



and 



la J) 



IGO 



The Chairman of the Finance Committee reported that since t-he pre- 
ceding meeting such financial transactions as had to be undertaken had been 
handled by mail votes and that this action had been confirmed earlier in 
the meeting. He stated that there had been received and sent to members of 
the Committee copies of the annual appraisals by Investment Counsel for the 
General Investment Account and the John Deferrari Indenture of Trust Dated 
December 13, 19U8, and also the quarterly statements of principal and income 
from the Trustee of the John Deferrari Indenture of Trust Dated July 1, 19U7. 
He reported that the special dividend from the Atlantic Coast Line Railroad ^ 
Company of Alico Land Development Company stock received by the John Deferrari 
Indenture of Trust Dated December 13, 19U8 had been retained following con- 
sultation with the Corporation Counsel. He stated that additional shares 
received or to be received as a result of stock splits were as follows: 
for John Deferrari Indenture of Trust Dated December 13, 19U8, Delaware 
Power S. Light, a split of 2.for.l, May l6, I960, Hartford Fire Insurance 
Company, a split of 2-for.l and an additional 100^ stock dividend, April 1, 
1960; for Benton Book Fund, Hartford Fire Insurance Company, a split of 
2-for-l and an additional 100^ stock dividend. 

The report of the Chairman was accepted. 

The Director reported that the reply of the Trustees to the City Coun- 
cil order dated April 11, I960, had been transmitted to the City Council on 
April 25, and that at its meeting on that day the City Council had passed a 
further Order which was now before the Board for consideration. 

In respect to the Order requesting a detailed answer to questions 1-6 
of the Order of April 11 together with an honest summary of expenditures, of 
turst funds in answer to question 8 to be furnished within 3 months, Mr Canham 
r'-ported on a telephone call made to him on April 26 while he was President 
by City Councillor Jannella who had introduced both Orders. He reported that 
he had discussed with Councillor lannella the Trustees* position in the matter, 
their knowledge of and acceptance of responsibility for administrative steps 
taken, and their desire to cooperate in providing information to the City 
rouncil. He stated that he had made it clear that the Library maintains in- 
dividua"! trust fund accounts and had further brought up the matter of certain 
implications and statements concerning library officials made by Councillor 
lannella in the debate before the City Council. 

Following discussion, it was moved that the Trustees reply to the City 
Council Order of April 25, I960, furnishing for the individual trust funds a 
summary statement of the income received and expenditure totals in the cate- 
gories for which the trust funds may be used, and further state that the Board 
wishes to confirm the information given Councillor lannella by the President 
that the Library keeps separately all the trust fund accounts of income and 
expenditure. 

The further possibility was considered of inviting Councillor lannella 
to an informal conference with the Trustees, as had been suggested in a recent 
debate of the City Council. It was agreed that the President should made cer- 
tain inquiries in the matter and report back to the Board. 

The Director reported receipt of an anonymous gift to the Library. 
On motion duly made and seconded, it was 



ir.i 



I 



I 



I 



I 



VOTED; that the sum of five dollars ($5«) tendered at this 
meeting of the Board by a Benefactor to the Trustees 
of the Public Library of the City of Boston (a corpo- 
ration under Chapter III4 of the Acts of 18 78), be, 
and the same hereby is, accepted with gratitude. 

The Director reported that, following the recent announcement of 
curtailments of library services, the Boston Globe had sent to the Library 
a number of gifts sent to it as contributions toward maintenance of library 
services. 

Following discussion of their use it was agreed that the gifts 
should be accepted, and on motion duly made and seconded, it was 

VOTED: that the sum of fifty cents ($.50) tendered at this 
meeting of the Board as an anonymous gift from a 
citizen to the Trustees of the Public Library of the 
City. of T^oston (a corporation under Chapter llli of 
the ActB of 1878) be, and the same hereby is, accepted 
with gratitude as a contribution toward keeping the 
West End Branch Library open. 

VOTED: that the sum of fifty cents ($.50) tendered at this 

meeting of the Board as an anonjonous gift from a West Ender 
to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter llU of the Acts of 
1878) be, and the same hereby is, accepted with gratitude 
as a contribution toward keeping the West End Branch 
Library open. 

VOTED:- that the sum of seven cents ($.07) tendered at this 

meeting of the Board by Mrs V. Tierney, 22 North Russell 
Street, Boston, to the Trustees of the Public Library 
of the City of Boston (a corporation under Chapter III4 
of the Acts of 1878) be, and the saiae herebj' is, 
accepted with gratitude as a contribution toward keeping 
the West End Branch Library open. 



and 



and 



and 



and 



I 



I 



and 



VOTED: that the sum of five cents ($.05) tendered at this 
meeting of the Board by Mrs Robert Troyan, 3 South 
Margin Street, Boston, to the Trustees of the Public 
Library of the City of Boston (a corporation under 
Chapter 111 of the Acts of I878) be, and the same 
hereby is, accepted with gratitude as a contribution 
toward keeping the West End Branch Library open. 

VOTED: that the sum of three dollars ($3«00) tendered at this 

meeting of the Board by Dr Thomas A. Malloy, Charlottes- 
ville, Virginia, to the Trustees of the Public Library 
of the City of Boston (a corporation under Chapter llU 
of the Acts of 1878) be, and the same hereby is, accepted 
with gratitude as a donation to the Library. 

VOTED: that the sum of two dollars and two cents ($2.02) tendered 
at this meeting of the Board as an anonjTnous gift to the 
Trustees of the Public Library of the City of Boston (a 






1G2 



ir>3 



corporation under Chapter III4 of the Acts of I878) be, and 
the same hereby is, accepted with gratitude as a donation 
to the Library. 

The Director reported a bequest of books from Lucy A. Fisher, late of 

Nantucket. 

On motion duly made and seconded, it was 

VOTED: that books tendered at thj s meeting of the Board, as 

payment in full of the legacy given to the Trustees of 
the Public Library of the City of Boston (a corporation 
under Chapter llU of the Acts of I878) by the will of 
Lucy A. Fisher, late of Nantucket, be, and the same 
hereby are accepted. 

The Director presented a check in the sum of $51,938.76 from the executors 
of the Hiram C. Merrill Estate, stating that this represented payment of the 
totS iSst o? the Trustees' under Mr Merrill's >rill. He stated that actxon 
had been taken at the meeting of March 11 to accept partial payment, b"t that 
thislcUofshould now be r^cinded inasmuch as the Corporation Counsel had 
Indicated that payr^nt should be made in full in cash and that this had now 

been done. 

On motion duly made and seconded, it was 

VOTED- that there be and hereby are rescinded the votes of the 
Board taken on March 11, I960 accepting partial payment 
of the residuary legacy in the amount of $51,923.76 given 
to the Trustees of the Public Library of the City of 
Boston by the will of Hiram C. Merrill and directing the 
investment of $30,000 of said partial payment of the 
legacy of Hiram C. Merrill through the GENERAL INVESTMENT 
ACCOUNT. 

VOTED: that the sum of $^1,938.76 tendered at this meeting of 
the Board in full payment of the legacy given to the 
Trustees of the Public Library of the City of Boston Ca 
corporation under Chapter llU of the Acts of I878) by 
the will of Hiram C. Merrill, who died on October 9, 195o, 
Middlesex Probate No. 3^2728, for use in the Library's 
Print Department and if possible under the direction of 
Arthur W. Heintzelman, be and the same hereby is accepted 
with gratitude. 

VOTED: that there be and hereby is established the Hiram C. 

Merrill Fund, the income of which is to be used in the 
Library's Print Department and if possible under the 
direction of Arthur W. Heintzelman, Keeper of Prints, 
until otherwise ordered by the Board, and that to establish 
said Fund there be used the sum of thirty thousand dollars 
($30,000.) of a legacy given to the Trustees of the Public 
Library of the City of Boston (a corporation under Chapter 
llh of the Acts of 1878) by the will of Hiram C. Merrill, 
who died on October 9, 19^8, Middlesex Probate No. 352728, 
and accepted at this meeting, 
and 



i 



I 



and 



and 



and 



I 



I 



VOTED: that the sum of twenty-one thousand nine hundred 

thirty-eight dollars and seventy-six cents ($21,938.76) 
of a legacy given to the Trustees of the Public Library 
of the City of Boston (a corporation under Chapter III4 
of the Acts of 1878) by the will of Hiram C. Merrill, 
who died October 9, 1958, Middlesex Probate No. 352728, 
and accepted at this meeting be, and the same hereby 
is funded as the "Hiram C. Merrill Fund for Current 
Use" - the same, together with all increments thereto, 
to be used in the Library's Print Department and if 
possible under the direction of Arthur W. Heintzelman, 
Keeper of Prints, and, until fully depleted by such 
use, to be deposited in the South Boston Savings Bank 
and the income added to the principal. 

VOTED: that the sum of thirty thousand dollars ($30,000.) 

which was this day funded as the Hiram C. Merrill Fund 
be invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of the Board on December 1, 1950; 
that for the purpose of enabling such investment 
twenty-four thousand additional units be, and the same 
hereby are, added to said GENERAL INVESTMENT ACCOUNT, 
so that said GENERAL INVESTMENT ACCOUNT shall hereafter 
consist of l,li9U,901 units instead of 1,1470,901 units 
as heretofore; and that the twenty-four thousand 
additional units hereby added to the GENERAL INVESTMENT 
ACCOUNT be, and the same hereby are, allocated to the 
Hiram C. Merrill Fund on the basis of $1.25 per unit, 
which is hereby determined to be the present fair value 
per unit of the l,h70,901 units heretofore outstanding. 

The Director reported that, in accordance with the authorization 
of the Board, Mr Heintzelman had made a selection of items to be purchased 
with the Hiram C. Merrill Fund for Current Use and that payment for these 
should now be authorized. 

On motion duly made and seconded, it was 

VOTED: that the Collector-Treasurer be, and hereby is directed 
to withdraw from the savings account in the South Boston 
Savings Bank in the name of the Trustees of the Public 
Library of the City of Boston, Hiram C. Merrill Fund Tor 
Current Use the sum of $16,OQ3.27« 

VOTED: that the Collector-Treasurer be and hereby is authorized 
to make payment from the above sum of $16,003»27 in the 
amounts and to the individuals as set forth below: 



and 



I 



I 



George Binet, Brimfield, Massachusetts 
Boston Book & Art Shop, 657 Boylston Street, Boston 17 
Boston Printmakers, 299 High Rock Street, Needham 
Marcel Guiot, 7 rue la Boetie, Paris 8, France 



LaGravure, hi rue de Seine, Paris, France 

Sydney Huntley, ?50 Park Ave., New York 17, New York 

Nesto Jacomette, 15 General Willestrasse, Zurich 2, Switzerland 



$2,U60.60 
180.00 
395.00 
552.00 
7614.00 
I7I4.OO 
I6i4.50 
391.00 
232.00 



ti^:-> 



ir>4 



l>0 



Lawrence Kupferman, 38 Devon Road, Newton Centre $9 

Kraushaar Galleries, 10^^ Madison Avenue, New York 28, New York 

Marcel Lecomte, 17 rue de Seine, Paris 6, FRANCE 



Tf 
II 



R, E. Lewis, Inc., $S^ Sutter Street, San Francisco 2, California 

Robert M. Light, h21 Beacon Street, Boston l5 

Mr. Edward Morrill, 239-2U1 Franklin Street, Boston 10 

Ferdinand Roten, 123-125 W. Mulberry Street, Baltimore 1, Maryland 

St. George's Gallery Prints, 7 Cork Street, London W. 1, ENGLAND 



Benton Spruance, h$ West Walnut Lane, Philadelphia kh, Pennsylvania 

f! 

Swetzof f Gallery, 123 Newbury Street, Boston 16 

v:eyhe Gallery, 79U Lexin^^ton Avenue, New York 21, New York 



tt 
It 



Marcel Guiot, 7 rue la Boetie, Paris 8, FRANCE 

11 
Kennedy Galleries, Inc., 13 E. 58 Street, New York 22, New York 

n 
Ivan Mosca, 58 Bay State Road, Boston 15 
Neptune Gallerj'-, Marblehead, Massachusetts 
Etienne Ret, 3061i M. Street, N. W., Washington 25, D. C. 
Marcel Guiot, 7 rue la Boetie, Paris 8, FRANCE 

It 

tt 



Uoo.oo 
75.00 

6h2.00 

3Uii.00 

292.00 
h71.00 

585.00 
505.00 
315.00 

U77.00 

289.Ui 
212.142 
U05.IU 
586.67 
233.33 
320.00 
760.00 
5U9. 00 
571.50 
87.00 
187.00 
i4l2.25 
i;5l4. 75 
136.67 
90.00 
70.00 
96)i.00 
123.00 
132.00 



I 



I 



said Fund in the name of the Trustees of the Public 
Library of the City of Boston, said redemption value 
to be established as the principal amount of the 
Karl Rissland Fund. 



and 



FURTHER 
VOTED: 



I 



The Director reported that during his lifetime Mr Karl Risslan«1, a 
former member of the Boston Symphony Orchestra, had given to the Library gifts 
of units of the Massachusetts Life Fund, retaining for his own use during his 
lifetime the income from said units, that Mr Rissland had died on March 10, 
1^60, and the gift was now at the disposition of the Trustees. He stated that, 
if it were the intention of the Trustees to add this gift to the General Invest- 
mcnt Account, the advice of Investment Counsel was that the units be sold and 
the cash realized be taken into the General Investment Account. 

On motion duly made and seconded, it was 



I 



that the proceeds of the sale of one hundred seventy- 
four and eighty-one hundredths units of Trust Certifi - 
cates for Trust of Units of the Massachusetts Life Fund 
which was this day funded as the Karl Kissland Fund be 
invested through the GENERAL INVESTMENT ACCOUNT estab- 
lished by vote of the Board on December 1, 1950j that 
for the purpose of enabling such investment additional 
units be, and the same hereby are, added to said GENERAL 
INVESTMENT ACCOUNT, so that said GENERAL INVESTMENT 
ACCOUNT shall hereafter consist of 1,502,796 units plus 
such additional units as will be added from the proceeds 
received from the above-mentioned sale instead of the 
1,502,796 units as heretofore; and that the said units 
hereby added to the GENERAL INVESTMENT ACCOUNT be, and 
the same hereby are, allocated to the Karl Rissland Fund 
on the basis of $1.25 per unit, which is hereby determined 
to be the present fair value per unit of the 1,502,796 
units heretofore outstanding. 

The Director reported that from time to time the Library had received 
gifts from the Trustees under the Will of Helen 0. Storrow, that these had 
been held with a view to use of the monies in connection with the establish- 
ment of a municipal reference library as a most appropriate project for a 
Storrow memorial, that, although provision of quarters was envisaged in the 
new City Hall plans, the library would not materialize for some time with 
present budgetary restrictions, and that in the interim it would be well 
to fund the gifts. 

The Board was of the opinion that the said gifts should be funded 
and added to the General Investment Account, and on motion duly made and 
seconded, it was: 



VOTED: 



VOTED: 



and 

VOTED: 



that there be and hereby is established a fund to be known 
as the Karl Rissland Fund with the gifts of Trust Certi - 
f icates for Trust of Units of the Massachusetts Life Fund 
to the trustees of the Public Library of the City of Boston 
(a corporation under Chapter llU of the Acts of 1873) in 
the amount of one hundred seventy-four and eighty-one 
hundredths units received during his life from Karl 
Rissland, who died March 10, I960, the income of said Fund 
to be applied to the purchase of materials for the Musid 
Department until otherwise ordered by the Board. 

that James E. Gildea, Collector-Treasurer, on behalf of the 
Trustees of the Public Library of the City of Boston be and 
hereby is authorized to make written demand of the Trustee 
of The Massachusetts Life Fund for redemption of units of 



and 



1 



I 



VOTED: 



that there be and hereby is established a Fund to 
be known as the Helen 0. Storrow Fund with gifts of 
$2,315.10 accepted by the Board on October 5, 19l45, 
of $2,222.02 accepted by the Board on October U, 19U6, 
of $1,0140. '4O accepted by the Board on September 5, 19U7, 
of $1,073.85 accepted by the Board on July 21, 19li8, 
of $l,U98.8l accepted by the Board on July 1, 19U9, of 
$1,688.23 accepted by the Board on July 11, 1950, to- 
talling $9,868Ji2, received under provisions of Article 
Eighth of the Will of Helen 0. Storrow, who died on 
November 10, 19Uh, and the income added to the principal 
until otherwise ordered by the Board. 

that the sum of nine thousand eight hundred sixty- 
eight dollars and forty- two cents ($9,868.U2) which 
was this day funded as the Helen 0. Storrow Fund be 
invested through the GENERAL INVESTMENT ACCOUNT 






ir,6 



167 



established by vote of the Board on December 1, 1950) 
that for the purpose of enabling such investment 
seven thousand eight hundred ninety-five additional units 
be, and the same hereby are, added to said GENERAL IN- 
VESTMENT ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT 
shall hereafter consist of 1,502,796 units instead of 
1,U9U,901 units as heretofore; and that the seven thousand 
eight hundred ninety-five additional units hereby added to 
the GENERAL INVESTMENT ACCOUTTT be, and the sane hereby are, 
allocated to the Helen 0. Storrow Fund on the basis of $1.25 
per unit, which is hereby determined to be the present fair 
value per unit of the l,Ii9U,901 units heretofore outstanding. 

The prbblem of the procedures for handling gift monies received was 
discussed, particularly as to their being placed where they could earn income 
pendins their use. The President made the suggestion that consideration be 
given to placing all funds of $200 or more in the GENERAL INVESTMENT ACCOUNT. 
The Director was requested to make a study of the matter and report thereon. 

The Board requested also that Investment Counsel be consulted as to the 
advisability of re-evaluation of the units of the General Investment Account, 
originally set at $1.00 per unit and last re-evaluated at $1.25 per unit as 
of June 1, 1956. 

The Director presented -for consideration the contract proposals of In- 
vestment Counsel for the period April 1, I960 through March 31, 1961. He 
discussed briefly the service rendered to the Library by the two firms 
rendering investment counsel during the year, stating that one had been 
eminently satisfactory in the promptness of action, but that the experience 
with the other was that it had not been as prompt. It was agreed that the 
President should confer in the matter with the President of the latter and 
report back to the Board. 

On motion duly made and seconded, it was 

VOTED: that there be entered into an agreement with Messrs Scudder, 
Stevens, fk Clark, 10 Post Office Square, Boston, for invest- 
ment counsel in(7 services in connection with the GENERAL 
INVESTMENT ACCOUNT for the period April 1, I960 through 
March 31, 1961, in accordance with the terms specified in the 
agreement, the total fee for such services not to exceed 
three thousand nine hundred and sixteen dollars ($3,9l6.), 
or one-fourth of one percent of capital, whichever is the 
lesser; 



and 

FURTHER 
VOTED: 



and 



VOTED: 



that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract dated 1 April I960 between the Trustees of the 
Public Library of the City of Boston and Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, the payments 
prescribed by said contract from undistributed income of the 
GENERAL INVESTMENT ACCOUNT, if he finds that the conditions 
precedent to such payment have been fulfilled. 

that there be entered into an agreement with Messrs Scudder, 
Stevens &. Clark, 10 Post Office Square, Boston, for invest- 
ment counseling services in connection with the JOHN 



i 



I 



I 



I 



and 

FURTHER 
VOTED: 



I 



I 



DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 19U8, 
for the period April 1, I960 through March 31, 1961, 
in accordance with the terms specified in the agree- 
ment, the total fee for such services not to exceed 
one thousand one hundred and forty dollars ($l,lliO.), 
or one-fourth of one per cent of capital, whichever 
is the lesser; 

that Milton E. Lord, Director, and Librarian, be and 
hereby is authorized to make from time to time as 
specified in the contract dated 1 April I960 between 
the Trustees of the Public Library of the City of 
Boston and Messrs Scudder, Stevens & Clark, 10 Post 
Office Square, Boston, the payments prescribed by 
said contract from undistributed income of the 
JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 
I9I48, if he finds that the conditions precedent to 
such payments have been fulfilled. 

The Assistant Director (for General Administration) reported that 
the public liability insurance on the former Boston Athletic Association 
buildings would expire shortly, that the insurance in the preceding year 
had been paid 1^ the Library since the building was not at that time in 
use by Boston University, and that it was now a question of whether under 
the present arrangement of its use by Boston University the University 
should not assume the insurance cost. 

The Board directed that the bill, in the amount of $32U. for pub- 
lic liability insurance coverage of $100,000/$300,000 for one year from 
May 21, I960, be forwarded to Boston University for payment. 

The Assistant Director (for General Administration) brought to the 
attention of the Board the removal from the Library's budget of the item for 
auditing the trust fund accounts ($750.) by the Administrative Services 
Department, stating that unless this was restored funds for the audit would 
have to be taken from the trust funds. He stated that he was to have a con- 
ference early in the coming week with the budget analysts of the Administra- 
tive Services Department concerning other deductions from the budget which had 
been made without notification to the Library and that he would attenpt to 
obtain the funds for the audit at that time. 

The Director reported that the granting of scholarships to the staff 
for study in a library school had been customary, that four scholarships of 
$100. each had been ^ven in the preceding year, and that he was proposing 
that the grants be increased to $200. this year in view of rising costs of 
tuition. 

The motion was made that four scholarships at $200. each be granted 
to staff members for study in a library school. It was so voted. 

The Director reported also that the Library had been giving four 
grants toward the expense of attendance at the Conference of the Americaui 
Library Association each year, with generally a fifth grant to the current 
President of the Boston Public Library Staff Association, and that he would 
like to continue the practice this year. 



16S 



iGf) 



The motion to award four grants in the amount of $100. each to members 
of the staff and a fifth to the President of the Boston Public Library Staff 
Association toward the expense of attendance at the Conference of the 
American Library Association was made. It was so voted. 

The President reported that he had been in touch with the Attorney- 
General in respect to the reply by the Trustees to the City Council Order 
requesting information on trust funds held tqr the Library, stating that 
a copy of the material was being sent to him for his information. The 
President stated that he had been thanked and informed that the material 
would be examined. 

Dissolved: 



The meeting was resumed. 



t-rt_l-^*s^ 



I 



I 



The minutes of the regular meeting and of the annual meeting of 
May 6, 1960^ as presented were approved. 

Action taken by the Finance Committee since the last meeting was 
approved as follows: 



VOTED: 



!S2a^lM3^ ^ fQn4rp^^<An44/U 



Clerk 



that there be and hereby is confirmed the action of the 
Finance Committee in authorizing and directing the 
Collector- Treasurer to make the following changes in 
investment for the GENERAL INVESTMENT ACCOUNT: 
Sell: 

UOO shs. Standard Oil of Ohio - Limit kh 
and 
Purchase : 



Minutes of Meeting 
Corporation 



In Board of Trustees 
June 17, I960 



600 shs. 
ikO shs. 



A regular meeting of the Trustees of the Public Library as a Corpo- 
ration was held in the Trustees Room at 10:30 o'clock a.m. 

Present: Messrs Buxton, Canham, McDonald, Murray, and Rabb. 
The President, Mr Rabb, in the chair. 

The Director stated that representatives of the State Street Bank 
and Trust Company, Investment Counsel for the Benton Book, Benton Building, 
and Children's Funds, were waiting to confer with the Board. 

Messrs Stevenson and Morrison then came before the meeting. 

The recommendations that had been submitted earlier to the Trustees for 
sale of common stock holdings in the Benton Building Fund were discussed. It 
was pointed out that, with due consideration for conditions, both present and 
near future, the need for liquidating funds for building purposes would not 
arise for certainly 2 years and more probably U-5 years, if then. Investment 
Counsel stated that this presented a different problem from that which had 
governed their present recommendations. 

Following discussion of the policy of the Board in respect to investment 
of the Benton Building Fund, it was agreed that this was a matter for review 
by the Finance Conriittee, The question of legal limitations on its invest- 
ment was raised. The Clerk was requested to have available the text of the 
Probate Court decree governing investment of the Benton Building Fund. The 
Director was requested to ascertain lAiat steps are necessary in respect to 
obtaining a further approval for deferrment of expenditure of the Benton 
Building Fund, auch as approval of the Attorney-General. 

Investment Counsel was instructed to review the Benton Building Fund 
portfolio in view of the present discussion and submit its recommendations 
thereafter, and be prepared to discuss the same at a meeting of the Board. 

Messrs Stevenson and Morrison then withdrew. 



and 

VOTED: 



Columbia Broadcasting System - Limit kS 
United Aircraft - Limit UO 



I 



I 



that there be and hereby is confirmed the action of 
the Finance Committee in approving execution lay the 
President of an assent by the Board that Richard Loud 
and the Boston Safe Deposit and Trust Company be 
exen9)t from giving surety on their bonds as executors 
of and as Trustees under the will of Karl Rissland, 
and to the allowance of said instrument without testimony. 

Tlie Chairman of the Finance Committee reported that since the 
preceding meeting such financial transactions as had to be undertaken had 
been handled by mail votes and that this action had been confirmed earlier 
in the meeting. He reported further that as a result of discussion with 
Investment Counsel, the Finance Conmlttee was recommending a sale and 
purchase of shares for the Benton Building Fund. 

On motion duly made and seconded, it was thereupon 



VOTED: 



that James E. Gildea, Collector-Treasurer, be and 
herein is authorized and directed on behalf of 
the Trustees of the Public Library of the City of 
Boston to sell for the BENTON BUILDING FUND the 
following securities: 



220 shares Continental Insurance Co. 



and 

VOTED: 



- at market 



1 



I 



that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to purchase for the BENTON BUILDING FUND the following 
securities: 



230 shares Hartford Fire Insurance Co. - at market 

and ," - .; ?■ .••. r, ■.■^•>' y- ,, 

FURTHER »^; ,. 

VOTED: that the Secretary of Committees be and hereby is 

authorized and directed to notify the Collector-Treasurer 

of the foregoing votes. 



170 



171 



The Director reported a gift from the «»«5*«f «''ff,tr^'"^tS"°°^''^°° 
toward expense, in connection with observance of National Library Week. 
On aotion duly made and seconded, it was 

VOTED: that the sum of $125.00 tendered at this meeUng as a 
lift by the Massachusetts Ubrary Association to the 
Trust^s of the Public Ubrary of the City of Boston 
(a corporation under Chapter 111* of the Acts of 1878) 
be. and the same herel?y is accepted with graUtude, 
to be used for expenses incurred in connection witti 
the I960 NaUonal Ubrary Week activities of the Ubrary. 

The President reported on his satisfactory discussion with the President 
, .», cr1»^+™«t Lnk^ Trust Coim>any in respect to investment counseling 
^er^ces of sS5 bLT^Hr^e^^^ended^t a contract for invest^nt coun- 
IS L entSed into with this bank for the current year. 
On motion duly made and seconded, it vas . 



I 



I 



VOTED: 



and 

VOTED: 



that there be entered into an agreement with the State 
Street Bank and Trust Company, State Street, Boston, 
for investment counseling services for the BENTON BOOK, 
BENTON BUILDING, and CHILDREN »S FUNDS for the Period 
April 1, I960 through March 31, 1961, in accordance with 
the ter^ specified in the agreements, the total fee for 
such services not to exceed nine hundred and fifty 
dollars ($950.); 

that Milton £• Lord, Director, and Librarian, be and 
hereby is authorized to make from time to time as 
specified in the contract dated l5 April I960 between 
the Trustees of the Public Library of the City of Boston 
and the State Street Bank and Trust Coirpany, State 
Street, Boston, the payments prescribed by said contracts 
from undistributed income of the BENTON BOOK, BENTON 
BUILDING, and CHILDREN •& FUNDS, if he finds that the 
condiUons precedent to such payment have been fulfilled. 

The Director reported that, as a result of study of the gift funds 
ripfifiified as eifts for c urrent use which are received from time to tine 
!id S^ich are &ot funded, he was rec ommending adoption of a Policy for adminis- 
SriSt^ese whereby, if 'possible, funds when $200 or ^^ss are ^o be liquidated 
wj-ng ;^ ^ o„H larffer ffifts are to be liquidated on the same basis, 
:^fp? LrS^-b f^^i'haS a^alance of U or more at the end of three 
months is to have said balance deposited in a savings bank. 

On motion duly made and seconded it was voted that there be adopted for 
gifts for current use the following policy for their administration: 

Gifts of $200 or less 

Amount to be carried on records in the category of Gifts for 
Current Use until liquidated, with the intent that siich gifts 
normally are to be liquidated within a three-month period 
from date of acceptance by the Trustees, 



Gifts of $200 or more 

Amount to be carried on the records in the category of 
Giftv for Current Use until liquidated, with the intent 
that such gifts normally are to be liquidated within a 
three-month period from date of acceptance by the Trustees; 
however, if at the end of the three-month period there is 
a balance of $200 or more remaining, the entire balance 
to be deposited in a savings bank account* 

The Board requested that the Assistant Director (for Library Operations) 
report (l) on present limit for deposits in savings banks that would be 
covered by government insurance and (2) those savings banks in which 
the Trustees have accounts larger than $10,000« 

The Director reported that payment for purchases made under the 
direction of the Keeper of Prints from the Hiram C. Merrill Fund for 
Current Use must be authorized by the Trustees. 

On motion duly made and seconded, it was 



VOTED: 



and 

VOTED: 



I 



I 



that the Collector-Treasurer be, and hereby is 
directed to withdraw from the savings account in the 
South Boston Savings Bank in the name of the Trustees 
of the Public Library of the City of Boston, Hiram C. 
Merrill Fund for Current Use the sum of $760.75 

that the Collector-Treasurer be and hereby is authorized 
to make payment of the above sum of $760.75 to Kennedy 
Galleries, Inc., 13 East 58th Street, New York, N.T« 



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The Assistant Director (for Library Operations) reported, con- 
cerning the condition of the area immediately adjacent to the wall of 
the former B.A.A. Annex building to the rear of the Central Library build- 
ing, that last fall a crack had been discovered in the wall, that our 
engineers had been engaged to examine the situation, and that the large 
hole dug in exploration of the foundation still exists and should be filled 
in. He stated that the cost would be $390 and recommended that it be paid 
from the Dr Samuel Abbott Green Memorial Fund. 

On motion duly made and seconded, it was 

VOTED: that W* A. MacLeod Co., 50 Congress Street, Boston, 
be engaged to supply the fill and to restore the 
paved area adjacent to the former Boston Athletic 
Association Annex building excavated in connection 
with examination of foundations of said building by 
the Library's consulting engineers, the cost of said 
. t work to be not in excess of three hundred ninety 

dollars ($390.) and to be paid from available income 
in the Dr Samuel Abbott Green Memorial Fund. 

The Director presented for the consideration of the Board recom- 
mendations from Investment Counsel in respect to the John Deferrarl In- 
denture of Trust Dated December 13, 1918; received too late to be placed 
on the formal agenda. 

Following discussion, on motion duly made and seconded, it was . 









VOTED: 



that James E. Gildea, Collector-Treasurer be and hereby 
is authorized and directed on behalf of the Trustees of 
the Public Library of the City of Boston to sell for the 
JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 
19li8 the following securities: 



r. 



100 shs. Dow Chemical 
20 shs» E. I. DuPont 



- limit 88 

- limit 210 



I 



I 



and 

VOTED: 



Dissolved: 



that James E. Gildea, Collector-Treasurer be and hereby 
is authorized and directed on behalf of the Trustees of 
the Public Library of the City of Boston to purchase for 
the JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 
19U8 the following securities: 

UOO shs. Columbia Broadcasting System - limit hi 

and 

FURTHER 

VOTED: that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the fore- 
going votes. 



It was the consensus of the Board that it should look toward an 
eventual shift to a 255^ ratio in common stocks. 

The Board directed Investment Counsel to recommend from the list 
submitted by it at this present meeting the purchase of common stocks 
to a value of approximately $300,000., with approximately one half to be 
investments in public utilities with a yield in the area of h 3/W, and 
the remainder to be in those common stocks which show the highest yield 
with some growth possibilities. It also directed that the choice of 
bonds to be sold to provide the necessary cash should not include any 
issue through 1962 that would show a loss upon sale* 

In accordance with reconanendation of Investment Counsel in com- 
pliance with the aforesaid direction of the Board, on motion duly made and 
seconded, it was 



VOTED: 



and 

VOTED: 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, August 8, I960 



A special meeting of the Corporation was held in the Trustees Room at 
2:U5 o'clock p.m. 

Present: Messrs Buxton, Canham, McDonald, and Rabb. ^ 

The President, Mr Rabb, in the chair. 

The Director reported that representatives of Investment Counsel, 
Messrs Stevenson and Morrison, were waiting to report on proposed changes in 
in7estment for the Benton Building Fund. 

Messrs Stevenson and Morrison then appeared before the Board to discuss 
recommendations for purchase of common stocks for the Benton Building Fund sub- 
mitted on July 13 to the Trustees following a meeting with the Board on June 17 • 

The Board considered the several recommendations both in respect to 
rate of return balanced against growth possibility and timing of shifting in- 
vestments from such a large proportion in bonds to a greater representation 
of common stocks, if it should be its decision to make such change. 

It again discussed the matter of the estimated period before which 
the entire Benton Building Fund would be needed, agreeing that there would 
probably be a five-year period before the entire fund would be needed. 

Mr Canham pointed out that the Board had three alternatives: (1) 
hold the portfolio as it was, (2) change from mainly government bonds to 
other bonds, or (3) buy common stocks. 



I 



I 



that James E. Gildea, Collector-Treasurer, be 
and hereby is authorized and directed on behalf 
of the Trustees of the Public Library of the 
City of Boston to sell for the BENTON BUILDING 
FUND the following securities: 

201,000. U. S. Treasury h% 2/15/62 - at market 

that James E. Gildea, Collector-Treasurer, be and 
hereby is authorized and directed on behalf of the 
Trustees of the Public Library of the City of Boston 
to purchase for the BENTON BUILDING FUND the following 
securities, at market: 

600 shs. Cincinnati Gas & Electric Co. 

500 shs. Consolidated Natural Gas Corp. 

1500 shs. New England Electric System 

700 shs. Niagara Moha^ Power Corp. 

UOO shs. Southern California Edison Con5)any 

600 shs. Union Electric Company 

300 shs. National Lead Company 

125 shs. DuPont, E. !• de Nemours & Con^pany 

300 shs. Kimberly Clark Corporation 

500 shs. Otis Elevator Conqjany 

500 shs. Family Finance Corporation 

300 shs. Standard Oil of New Jersey 

270 shs. Hartford Fire Insurance Co. 

115 shs. U. S. Steel Corporation 



I 



and 

FURTHER 
VOTED: 



that the Clerk be and herel^ is authorized and directed 
to notify the Collector-Treasurer of the foregoing votes* 



I 



The President reported on the current status of the legislation for 
state aid, stating that the outlook was hopeful and that the bill had been 
redrafted to have the appropriations come from income tax monies, so that 
its appropriation will not need to be a part of the supplementary appro- 
priation of the Governor. - ; 



TT 



The President reported on his conversation with one of the officials 
responsible for arrangements for quarters for the proposed state Junior 



JL /'t 






college in Boston, stating that he had called attention to the possibility of 
use of the former B.A.A. property to the rear of the Central Library. He 
stated that engineers had examined it on behalf of this group and estimated a 
$3$0,000 repair cost, which would be prohibitive foi* a period of occupancy 
under 5 years. He had also called attention to the possibility of use of the 
old Medical School building when it should become available in 1961, and had 
suggested consideration of repair of the B.A.A. buildings until such time as 
the former Medical School building is relinquished to the Library, with a 
view to allowing the use of a portion of the buildings to the Library at that 
time, if the college were to move to the former Medical School building. 

The Director reported in reply to requests for information at the 
preceding meeting: (1) that the amount of savings bank deposits for a charit- 
able institution are not limited, except as a savings bank should so limit, 
(2) that savings bank deposits are completely covered by insurance in Massa- 
chusetts, (3) that the Corporation Counsel had rendered an opinion on July 6 
in respect to retention of the Benton Building Fund that, under the circum- 
stances that the Trustees have repeatedly reviewed the matter, and it has not 
been found to be practical and desirable to expend this Fund in accordance with 
Mr Benton's will, they can continue to retain and invest said Fund and any 
proceeds under the decree of the Probate Court of May 7> 19U$ in respect to 
said retention, and (U) that under a Probate Court decree, dated June 20, 1955# 
the Trustees may invest both the Benton Book and Benton Building Funds in 
securities that are legal investments for trustees under the laws of the 
Commonwealth. 

The Director stated that Investment Counsel had recommended that the 
Trustees execute a proxy in favor of a merger of Atlantic Coast Line Rail- 
road Company and Seaboard Air Line Railroad Company, when received by the 
John Deferrari Indenture of Trust Dated December 13, 19li8, and that said 
proxy had been received. 

The President was authorized to execute on behalf of the Trustees the 
proxy for 230 shares of Atlantic Coast Line Railroad Company as set forth above. 

The Director reported further purchases for the Print Department from 
the Hiram C. Merrill Fund for Current Use, stating that payment for these items 
should now be authorized. 

On motion duly made and seconded, it was 



I 



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To Boston Book and Art Shop 

657 Boylston Street 

Boston 16, Mass. 
To Craddock & Barnard 

Chase Manhattan Bank 

18 Pine Street 
. New York 15, N. Y. 
To Ferdinand Roten 

123 West Mulberry Street 

Baltimore 1, Maryland 
To E. Weyhe, Inc. 

79I4 Lexington Street 

New York 21, N. Y. 
To Samuel Chamberlin 

5 Tucker Street 

Marblehead, Mass. 



$ U8.00 



13U.20 



12.00 



259.00 



7U2.00 



The Director stated that the Mayor had requested that each Depart- 
ment submit a report in respect to its 5 major problems and the five major 
recommendations to be made in respect to them. The Director then presented 
a draft of a report on the 5 major problems of the Library to be submitted 
in response to the Mayor's request. He pointed out that the total cost of 
the first three could be met from State Aid funds in the current year, if 
the pending legislation should be enacted, as follows: 



I 



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1. Restoration of public services 

discontinued in I960 

2. Rehabilitation of book collections 

3. Restoration of printing budget 



$1*50,000. 

165,000. 

30,000. 



VOTED: 



and 
VOTED: 



that the Collector-Treasurer be, and hereby is directed 
to withdraw from the savings account in the South Boston 
Savings Bank in the name of the Trustees of the Public 
Library of the City of Boston, Hiram C. Merrill Fund' 
for Current Use the ewi of $g,9liU.53; 

that the Collector-Treasurer be and hereby is authorized 
to make payment from the Hiram C. Merrill Fund for Current 
Use of the above sum of $2,9UU»53 in the amounts as set 
forth below: 



To George Binet 

Brimfield, Mass. 
To Marcel Guiot 

7 rue la Boetie 

Paris, France 
To Benton Spruance 

U5 West Walnut Lane 

Philadelphia UU, Pennsylvania 



$650.00 



712.00 



387*33 



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He stated that a fixed total amount had not been assigned to Item k 
(Provision for Deferred Maintenance - $235,000 plus) and Item 5 
(Replacement of Equipment - $28,500 plus) because, although the amount 
of the needs was known, it would be necessary to obtain guidance from the 
City's financial authorities as to what financial provision was a possi- 
bility in the meeting of the deferred maintenance and equipment replace- 
ment needs of the Library before entering a realistic figure for these items. 

The Director stated that authorization of alternate individuals to 
sign payrolls through September was needed to provide for coverage during 
vacations of Miss Brockunier and Mr Connolly. 

On motion duly made and seconded, it was 

VOTED: that subject to the approval of the Mayor in accordance 
with the provisions of Section 22 of Chapter 3 of the 
Revised Ordinances of 1925 Milton E. Lord, Director, or 
upon his delegation John J. Connolly, Assistant Director, 
or Elizabeth B. Brockunier, Assistant to the Director, and 
Secretary of the Trustees, or Ervin J. Gaines, Assistant 
Director, or John M. Carroll, Chief Librarian of Home 
Reading and Community Services, or Francis X. Moloney, 
Assistant J)irector (for Information), be and hereby is 
authorized to sign the payrolls of the Library in represen- 
tation of the Trustees for a period not to exceed four 
weeks from 22 August I960, provided that in no instance 
does the same individual both sign and countersign a 
payroll. 



Dissolved: 




f^ f^^Z^cSid/nU^ 



Clerk 



i7B 



17? 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, October 7, I960 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 3s 30 o'clock p.m. 

Present: Messrs Buxton, McDonald, Murray, and Rabb. 
The President, Mr Rabb, in the chair. 

The minutes of the regular meeting of June 17 and the special meeting 
of August 8 as presented were approved. 

Action taken ty the Finance Committee since the preceding meeting were 
approved as follows: 

VOTED: that there be and hereby is confirmed the action of the 
Finance Committee in authorizing and directing the 
Collector-Treasurer to take action in respect to rights 
received on behalf of the JOHN DEFERRARI INDENTURE OF 
TRUST DATED DECEMBER 13, 19li8 as follows: 

Exercise 19$ rights to purchase with available principal 
cash on hand 13 shares El Paso Natural Gas — at market 



I 



I 



and 



and 



Sell remaining 5 rights — at market 

VOTED: that there be and hereby is confirmed the action of the 
Finance Coimnittee in authorizing and directing the 
Collector-Treasurer to purchase for the GENERAL INVEST- 
MENT ACCOUNT the following securities: 

UOO shs. Inland Steel — liinit hk 

370 shs. General Motors — limit ko 

and up to $2^,000 Federal National Mortgage Association 

h 7/8s— 9A0A962 — at market 

VOTED: that there be and hereby is confirmed the action of the 
Finance Committee in authorizing and directing the 
Collector-Treasurer to purchase for the: 



I 



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VOTED: that, for the signing of checks drawn upon the petty 
* cash checking accounts of the Library, Catherine A* 

Farrell, Temporary Principal Accountant, John J. Connolly, 
Assistant Director, or Elizabeth B. Brockunier, Secretary 
of the Trustees, Clerk of the Corporation, in the order of 
their respective availability, be authorized to sign 
checks; and Milton E. Lord, Director, John J. Connolly, 
Assistant Director, or Elizabeth B. Brockunier, Secretary 
of the Trustees, Clerk of the Corporation, in the order of 
their respective availability, be authorized to counter- 
sign checks, provided that in no instance does the same 
individual both sign and countersign a check. ^ 

The Director reported that the Corporation Counsel had advised that a 
change be made in the names of two of the recently received Whitney Memorial 
Funds to correct one as to middle initial and to revise the other. 

On motion duly made and seconded, it was 

that the fund established on February 27, 1959, as the 
"Henry U. Whitney Memorial Fund" be hereafter known as 
the "Henry M. Whitney Memorial Fund". 

that the fund established on February 27, 1959, as 
the "Josiah Dwight Whitney Memorial Fund (Father)" 
be hereafter known as the "Josiah Dwight Whitney 
(Senior) Memorial Fund". 

The Director reported that the Library together with the Chelsea 
Public Library had been bequeathed a collection of books by the late Fannie 
Crofts, that an examination of the books made by a Library officer had 
indicated that the books were not desired by the Library, and that formal 
action should be taken to decline the bequest. 

On motion duly made and seconded, it was 



VOTED: 



and 

VOTED: 



VOTED: 



that the legacy given to the Boston Public Library by 
the will of Fannie Crofts (Suffolk Probate No. 1|07272) 
be, and the same hereby is, renounced. 



. » ••* 



BENTON BOOK FUND 

390 shs. Standard Oil Co. of Ind. 

285 shs. General Motors Corp. 

BENTON BUILDING FUND 

^75 shs. General Electric Co. 

CHILDREN«S FUND 

25 sKs^^ Niagara Mohaidc 



— at market 
>- at market 



— at market 



— at market 



The Director stated that a revision in the authorization for signing 
petty cash checks was needed because of change in title of one of those 
authorized to sign, namely, Catherine A. Farrell. 

On motion duly made and 80conded, it was 



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The Director repotted receipt of the sum of one thousand dollars 
representing a bequest under the will of Ellery Sedgwick for the benefit 
of Library employees. 

On motion duly made and seconded, it was <: 

VOTED: that the sum of One Thousand Dollars tendered at this 
meeting of the Board in payment of the legacy given to 
the Trustees of the Public Library of the City of Boston 
(a corporation under Chapter llli of the Acts of I878) by 
a codicil to the will of Ellery Sedgwick, who died April 21, 
i960 (Essex Probate No. 262i,912), to be expended for the 
mitigation of the auixiety of any trusted employee or 
employees yho may in the opinion of the Board be in urgent 
need be^ and the same hereby is, accepted with gratitude 
and funded as the Ellery Sedgwick Fund to be expended in 
. accordance with said codicil and until fully depleted by 
such exp>enditure, to be deposited in the South Boston 
Savings Bank and the income added to the principal. 



i.78 



i:i) 



and 
VOTED: 



VOTED: that the President be and hereby is authorized to sign 

a receipt for the legacy of One Thousand Dollars received 
by a codicil to the will of Ellery Sedgwick. 

that the sum of one thousand dollars ($1,000.) accepted 
at this meeting and funded as the Ellery Sedgwick Fund, 
be deposited in the South Boston Savings Bank and the 
income added to the principal. 

The Director reported receipt of payment of three bequests under the 
will of Lee M. Friedman (l) for the purchase of books of Jewish interest, {2) 
for the purchase of books for the Rare Book Department, and (3) for merit 
awards to members of the staff. 

On motion duly made and seconded, it was 

VOTED: that the sum of five thousand dollars ($5,000.) tendered 

at this meeting of the Board in full payment of the legacy 
given to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter llU of the Acts of l87o) 
by Article 21 (H) (13) of the will of Lee M. Friedman, >rtio 
died on August 7, 19^7, (Suffolk Probate No. 3931^3), to 
establish a fund for the purchase of books of Jewish 
interest, be, and the same hereto is, accepted with gratitude 
and funded as the Lee M. Friedman Fund for Books of Jewish 
Interest , the income to be expended in accordance with said 
Article. 

that the sum of five thousand dollars ($5,000.) which was 
this day funded as the Lee M. Friedman Fund for Books of 
Jewish Interest be invested throu^ ttie GENERAL INVES'mJiNT 
ACC6tJNt established by vote of the Board on December 1, 
1950; that for the purpose of enabling such investment 
four thousand additional units be, and the same hereby are, 
added to said GENERAL INVESTMENT ACCOUNT, so that said 
GENiRAL INVESTMENT ACCOUNT shall hereafter consist of 
l,505,752j units instead of l,505,572j units as heretofore; 
and that the four thousand additional units hereby added 
to the GENERAL INVESTMENT ACCOUNT be, and the same hereby 
are, allocated to the Lee M. Friedman Fund for Books of 
Jewish Interest on the basis of $1.25 per unit, which is 
hereby determined to be the present fair value per unit 
of the 1,505, 752j units heretofore outstanding. 

that the President be and hereby is authorized to sign a 
receipt for the legacy received under the will of Lee M. 
Friedman. 

VOTED: that the sum of ten thousand dollars ($10,000.) tendered at 
this meeting of the Board in full payment of the legacy 
given to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter llh of the Acts of I878) 
by Article 21 (H) (9) of the will of Lee M. Friedman, who 
died August 7, 1957, (Suffolk Probate No. 393153), to estab- 
lish a fund for the purchase of books for its Rare Book De- 
partment, be, and the same hereby is, accepted with gratitude 



and 

VOTED: 



and 
VOTED: 



and 



I 



I 



and 

VOTED: 



and 
VOTED: 



and 



I 



I 



I 



I 



and funded as the Lee M. Friedman Fimd for Books for the 
Rare Book Department , the income to be expended in 
accordance with said Article, and with one-quarter of 
the income of said fund to be added to principal each 
year for fifteen years. 

that the sum of ten thousand dollars ($10,000^ which was 
this day funded as the Lee M. Friedman Fund for Books for 
the Rare Book Department be invested through the GENERAL 
INVESTMENT ACCOUNT established by vote of the Board on 
December 1, 1950; that for the purpose of enabling 
such investment eight thousand additional units be, and 
the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT shall 
hereafter consist of l,5l7,752j units instead of 1,509, 752^ 
units as heretofore; and that the eight thousand additioaal 
units hereby added to the GENIAL INVESTMENT ACCOUNT be, 
and the same hereby are, allocated to the Lee M. Friedman 
Fund for Books for the Rare Book Department on the basis 
of $1.25 per unit, which is hereby determined to be the 
present fair value per unit of the 1,509, 752j units here- 
tofore outstanding. 

that the President be and hereby is authorized to sign 
a receipt for the legacy of $10,000. received under the 
will of Lee M. Friedman. 

that the sum of seven thousand five hundred dollars ($7,500.) 
tendered at this meeting of the Board in full payment of 
the legacy given to the Trustees of the Public Library of 
the City of Boston (a corporation under Chs^ter lUi of the 
Acts of 1878) by Article 21 (H) (20) of the will of Lee M. 
Friedman, who died August 7, 1957, (Suffolk Probate 
No. 393153), to establish a fund, the income and principal 
thereof to be expended from time to time in the discretion 
of said Board to reward an enqployee or employees whose 
services beyond the call of duty have contributed to i:^hold 
the standards and enhance the reputation of the Library 
and to increase its ability to serve the public, be, and 
the same hereby is, accepted with gratitude and funded as 
the Lee M. Friedman Fund for Merit Awards > the income and 
principal to be emended in accord€uice with said Article. 

that the President be and hereby is authorized to sign a 
receipt for the legacy of seven thousand five hundred 
dollars ($7,500.) received under the will of Lee M. lYiedman. 

that the sum of seven thousand five hundred dollars ($7,500.) 
accepted at this meeting and funded as the Lee M. Friedman 
Fund for Merit Awards, be deposited in the South Boston 
Savings Bank and the income added to principal. 

The Director reported receipt of a gift of Edgar Allen Poe laanu- 
scripts from Mrs Arthur W. Fletcher. • r j ,. - . 
On motion duly made and seconded, it was • 



VOTED: 



and 

VOTED: 



and 
VOTED: 



130 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston with warm appreciation 
the gift of Mrs Arthur W. Fletcher of the following manu - 
scripts by Edgar Allen Poe 

Autograph Manuscript written on 7 pages, 
oblong 8vo. Critical Review on Henry B. Hirsh 
of Philadelphia. 

wMeino for Philadelphia". Autograph Manuscript 
written on 1 page, quarto, on Versification. 

Autograph Manuscript written on 1 page, quarto, 
concerning Schiller and the elegiac stanza. 

The Director reported receipt from the Boston League of Women Voters 
of a bust of Alice Stone Blackwell. He stated that the bust had been approved 
by the Art Commission of the City of Boston and was to be placed m Bates Hall 
next to that of her mother, Lucy Stone • 

On motion duly made and seconded, it was 

VOTED: that there be and heret^r is accepted by the Trustees of 
the Public Library of the City of Boston with warn 
appreciation the gift by the Boston League of Women 
Voters of a bust of Alice Stone B3.ackwell, done by 
Frances Rich* 

The Director reported receipt of a gift from Robert C. Batchelder in 
"memory of his uncle, Arthur W. Hartt, late of Boston, to be used to purchase 
books on horticulture. 

On motion duly made and seconded, it was 

VOTED: that the sum of ten dollars ($10.) tendered at this 

meeting as a gift by Robert G. Batchelder, of Lancaster, 
Pennsylvania, in memory of Arthur W. Hartt be, and the 
same hereby is accepted with gratitude, this sum to be 
used for the purchase of books on horticulture which 
are to be inscribed as a memorial gift* 

The Director stated that the NaUonal Shawmut Bank, as sole Trustee 
under the JOHN DEFERRARI INDENTURE OF TRUST DATED JULY 1, 19U7, had rendered 
f its tenth annual account and that the Trustees had a ninety-day period in 
which to file any objection concerning the management of the Trustee. 

Following discussion as to the advisability of having an expert study 
the portfolio, it was agreed that the matter should be placed on the agenda 
of the next meeting. 

The Director reported receipt of the quarterly statements of principal 
/ and of income rendered by the National Shawmut Bank as Trustee under the JOHN 
"^ DEFERRARI INDENTURE OF TRUST DATED JULY 1, 1914?. 

The Director reported further purchases had been made for the Print 
Departmeht, chargeable to the Hiram C. Merrill Fund fo r Current Use and that 
payment should now be authorizeHT On motion duly made and seconded, it was 



iBi 



I 



I 



i 



I 



I 



I 



VOTED: 



that the Collector-Treasurer be, and hereby is 
directed to withdraw from the savings account in 
the South Boston Savings Bank in the name of the 
Trustees of the Public Library of the City of 
Boston, Hiram G. Merrill Fund for Current Use 
the sum of ^i6.6u. ' ! "^ 



and 

VOTED: 



that the Collector-Treasurer be and hereby is 
authorized to make payment from the above sum of 
$1430. in the amounts and to the individuals as 
set forth below: 

E. Weyhe, Inc. 

79li Washington Avenue, New York $l50.00 

Emanuel Romano 

163 East 7h Street, New York 125.00 

Joy Glavannis 

32 Bucharest Street, Athens, Greece 15S»00 

The Assistant Director (for Library Operations) reported on water 
damage to the former B.A.A. buildings from the recent hurricane. He stated 
that as a result of clogging of roof drains water had cascaded down from 
the ninth floor level to the sixth. He reported that the seriousness of the 
situation had been brought to the attention of the Vice President of Boston 
University in charge of physical facilities, because the University has a 
responsibility for the building during the University's occupancy and that 
it had taken care of the cleaning up. He stated that at the time the Vice 
President had offered the suggestion that it might be well to tear down the 
buildings in view of an increasing deterioration from their abandoned state. 
The further suggestion had been made that, if the buildings were pulled down, 
that there be capped over the section of the B.A.A. Annex that houses the 
heating plant which supplies the heat to the Boylston Street building still 
in use by Boston University. The Assistant Director inquired whether further 
exploration of this was in order in view of possible difficulties arising 
in the coming winter from maintaining abandoned buildings. 

The advisability of consulting the Mayor on the future use of the 
property was raised. Following discussion, it was agreed that the final 
responsibility for future planning for the Library rested with the Library 
Trustees, that before the matter could be considered the question would 
have to be resolved as to whose responsibility it would be to tear down the 
buildings and cap the aforesaid section, and whether engineering advice 
would favor such a procedure, but that before any steps were taken it would 
have to be ascertained for what period Boston University would wish to 
occupy the Boylston Street building* 

The Director was requested to proceed with exploration of the matter 
with the a^)propriate Boston University officials. 

Following a presentation by the Director and the Assistant EdLreotor 
(for Personnel) in the matter of issuing an invitation to representatives 
of the Staff Association to attend meetings of the Board, on motion duly ' 
made and seconded, it was 



132 



O 



VOTED: that the Trustees will welcowe the attendance at the Board 
meetings of a representative from the Boston Public Library 
Staff Association, the International Brotherhood of 
Bookbinders, Local 16, and the Bindery Women»s Local, 
and the Building Service En5)loyees International Union, 
Local l6U6. • - 

that the Director be requested to invite the Boston Public 
Library Staff Association to have a representative attend 
the next scheduled meeting of the Board to be held on 
November !*• 



and 
VOTED: 



tv^y^M^ 1^ ltnjtrc>f^i^^yXCQA^ 



Clerk 



In Board of Trustees 
November l, I960 



Dissolved: 



Minutes of Meeting 
Corporation 

A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 3s 30 o'clock p.m. 

Present: Messrs Buxton, McDonald, and Murray. 
The Vice-President, Msgr Murray, in the chair. 

The Director stated that the minutes of the meeting of October 7, 
I960, would be submitted subsequently for approval of the Board. 

The Director stated that action should be taken at the present meet- 
ing to provide for the signing of contracts entered into by the Corporation 
in 1961 and also for the approval of payment of bills ffom trust funds in- 
come during the year. 

On Bttion duly made and seconded, it was 



VOTED: 



and 

VOTED: 



that until January 1, 1962, the President, Vice President, 
the Director, and the Assistant Director (for General 
Library Operations) be and they hereby are severally 
authorized to sign any and aU contracts voted to be made 
by the Board in the name and behalf of the Corporation 
and any and all communications in connection with the award 
of contracts so voted or recommended to be so voted. 

that Milton E. Lord, Director, and Librarian, or upon his 
delegation, John J. Connolly, Assistant Director, or Eliz- 
abeth B. Brockunier, Assistant to the Director, and Clerk 
of the Trustees, be and hereby is authorized to sign on 
behalf of the Corporation in approval of the payment of all 
vouchers or bills covering expenditures to be charged in 
1961 to trust funds or trust funds income, said payments 
to be reported to the Trustees at their next regular meet- 
ing for confirmation and approval. 

Action taken by the Finance Coranittee since the preceding meeting was 
approved as follows: ^- 



I 



I 



I 



I 



I 



I 



183 



VOTED: 



that there be and hereby is confirmed the action 
taken by the Finance Committee since the preceding 
meeting in authorizing and directing the Collector- 
Treasurer in respect to: ,. 



J C' 



the General Investment Account 



-r ■ 



To Sell rights to U8/IOO shs. Firestone Tire & 

Rubber — at market 



To Purchase 



700 shs* Lone Star Cement 
— limit 2k 



the John Deferrari Indenture of Trust Dated December 13 j 

19118 



To purchase with rights 



88/100 shs. 
6VIOO shs. 
7^/100 shs. 



Firestone Tire & Rubber 

Dow Chemical 

El Paso Natural Gas . 



— at market 

— at market 

— at market 



The Director presehted the tenth annual account submitted by the 
National Shawmut Bank as Trustee under the John Deferrari Indenture of Trust 
Dated July 1, 19U7, stating that if the Trustees had any objection thereto 
there was a ninety day period within which to present such objection, ending 
December 1$, I960. 

« 

The matter of a formal meeting of the Finance Committee was dis- 
cussed. The Director reported in respect to such meeting that Mr R. Mintum 
Sedgwick of the firm of Sc udder, Stevens k Clark, Investment Counsel for 
the General Investment Account and the John Deferrari Indenture of Trust 
Dated December 13, 19^8, had the preceding week called to suggest a meeting 
with the Trustees to discuss general matters in respect to the portfolios* 
It was agreed that the Director should make arrangements for a meeting in 
the near future. 

The Director presented to the Board a communication from His Ex- 
cellency Bishop John J. Wright of Pittsburgh, offering as an eventual be- 
quest to the Trustees his collection of it«ns relating to Saint Joan of Arc, 
if such were agreeable to the Trustees and if assurance could be given that 
the collection be maintained as a unit and perhaps be given some special 
location. The Director stated that this was a unique collection that was 
being added to, that it was Bishop Wright's wish that the matter be kept 
confidential, and that Bishop Wright desired formal assurance from the 
Trustees that they would accept the collection in terms of his offer* 

On motion duly made and seconded, it was 

VOTED: that the Trustees of the Public Library of the City 
of Boston wish to express their thanks and deep 
appreciation to His Excellency, the Most Reverend 
John J. Wright, Bishop of Pittsburgh, Pennsylvania^ 
for his proposed bequest to the Trustees of his 
collection of items relating to Saint Joan of Arc 
and to state that the collection will be accepted as 
a most welcome addition to the Library, the collection 
to be kept as a unit preferably in a special place. 



y- 



t3t 



The Director was requested to communicate to Bishop Wright the accep- 
tance of the proposed gift and grateful thanks for his thought. 

The Director reported acceptance of a gift from the daughter of the 
late Albert H. Wiggin, Mrs Sherburne Prescott, of Greenwich, Connecticut, 
in the sum of five thousand dollars as first payment for the design and 
preparation of certain dioramas for the Print Department* 

On motion duly made and seconded, it was 

VOTED: that the sum of five thousand dollars ($5,000.) tendered at 
this meeting of the Board of Trustees of the Public Library 
of the City of Boston (a corporation under Chapter 111; of 
the Acts of 1878) by Marjorie Wiggin Prescott, of Greenwich, 
Connecticut, as a gift be, and the same hereby is accepted with 
gratitude and funded as the "Marjorie Wiggin Prescott Fund" - 
the same, together with all increments thereto (whether 
through addition of income or otherwise), to be used as 
this Board shall from time to time direct for the preparation 
of dioramas for the Print Department, and until fully de- 
pleted by such use to be deposited in the Provident 
Institution for Savings in the Town of Boston and the in- 
come added to the principal. 

The Director reported that, in order to facillitate the processing of 
payments from the special appropriation from the Dr Samuel Abbott Green 
Memorial Fund made by the Trustees earlier in the year to supplement book 
funds of the Reference and Research Division, the appropriation should be 
transferred to the Trust Funds Income Account. 

On motion duly made, it was 



85 



I 



VOTED: 



that the Collector-Treasurer be and herely is directed to 
withdraw from the Dr Samuel Abbott Green Memorial Fund 
Income Account the sum of fifteen thousand dollars ($l5jOOO.) 
to be placed in the Trust Fuhds Income Account and used 
for the purchase of books. 



I 



I 



Dissolved: 



(j Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
December 9, I960 



A special meeting of the Corporation was held in the Trustees Room at 
3:30 p.m. 

Present: Messrs Canham, Rabb, and Murray. 

The President, Mr Rabb, in the chair. 

The President reported on the steps taken on behalf of the Trustees by 
Mr Alexander Beal toward acquisition of the two properties adjacent to the 
Central Library building, Nos. 21 and 23 Blagden Street. He stated that a 



2U-hour option for purchase at $3U>000. by a 60*day purchase and sale 
agreement, with immediate deposit of $3>500., had been obtained for 
21 Blagden Street from the present owner, Mr Philip Leroelman, who is 
an Assistant Attorney General. 

It was pointed out that the price was an advance of $8,000. over 
the purchase price for the property, but that there was no alternative 
since a second party already had made an offer slightly under the pn^osed 
price. 

Mr Canham suggested certain matters of public policy concerning 
the sale be kept in mind, and the Director was requested to take the 
necessary steps for that purpose* 

On motion duly made and seconded, it was 

VOTED: that the Trustees of the Public Library of the 

City of Boston, acting as Trustees under the will 
of Josiah H. Benton, enter into a purchase and 
sale agreement with Beal & Company, Inc., 209 
Washington Street, Boston, Massachusetts for the 
purchase of the premises at 21 Blagden Street, 
Boston, Massachusetts, for the sum of $3i4,000; 

and it was further 

VOTED: that Sidney R. Rabb, President of the Trustees of 
the Public Library of the City of Boston, be and 
he hereby is designated to execute the necessary • 
purchase and sale agreement in the name and behalf 
of the Trustees of the Public Library of the City 
of Boston and that he hereby is authorized and 
directed to pay to Beal & Coir?>any, Inc., 209 Wash- 
ington Street, Boston, Massachusetts, by a certi- 
fied check the sum of $3,500.00 out of the Benton 
Building Fund as deposit as called for in the pur- 
chase and sale agreement; 

and it was further • 

VOTED: that the Clerk be and hereby is authorized and 
directed to notify the Collector-Treasurer of 
the foregoing votes. 



Dissolved: 




f^ ^^54^W/Ma<eA^ 



Clerk 



I 



Minutes of Meeting 
Corporation 



In Board of Trustees 
January 6, I96I 



I 



A regular meeting of the Corporation was held in the Trustees Room 
at 3:30 p.m. ,^ 

Present: Messrs Buxton, Canham, McDonald, and Rabb. 

The President, Mr Rabb, in the chair. 



iBB 



The minutes of the regular meetings of October 7 and November k, X960, 
and the special i»eeting of December 9, I960, as presented were approved. 

The Director stated that Mr R. Oaynor WelUngs, Assistant Corporation 
Counsel representing the Corporation Counsel of the City °*^Bo8ton, was 
waiting to report to the Board in the matter of the proposed purchase of 
Za.21 and 23 BUgden Street, Boston, to the rear of the Central Library 
building, Mr Wellings then appeared. 

Mr VfeUines reported that he had discussed the matter with Mr William H, 
McDermott. Assistant Corporation Counsel of the City of Boston, who had been 
aS foJ t^e Lw Department in the matter and who was of the <>Pini°° ^^at the 
Trusties should proceed on the basis that there were three parcels of land to 
acQuire. No. 21 Blagden Street, No. 23 Blagden Street, and AUey #1*U7 ^°i^- 
w the 8ev;ral properties eventually to be acquired. He then reported on the 
steps to be taken to obtain the three aforesaid parcels. 

He stated that the negotiations for the purchase of No. 21 Blagden 
Street had proceeded to the point where on the following Friday, January 13, 
the actual purchase was to be concluded, that the negotiations had been con- 
ducted on behalf of the Trustees by Mr Alexander Beal with a Mr Philip 
Lenielman, that a deposit of $3,500, authorised by the Trustees on December 9, 
I960, had been made in connection with a 60-day purchase and sale agreement, 
and that title to the property at purchase would run from the Wendell Realty 
Corporation, 21 Blagden Street, Boston. He stated that a ^^^^^f ^^^^^^ ^ 
Mr John Vaccaro will have been completed by that date and that the existing 
First and Second Mortgages will be taken care of in the Purchase and Sale 

Agreement. . _ 

On motion duly made and seconded, it was unanimously 

VOTED: that Sidney R. Rabb, President of the Trustees of the 
Public Library of the City of Boston, be and he hereby 
is authorized and directed to pay to Beal & Company, Inc., 
209 Washington Street, Boston, Massachusetts, by certified 
check the sum of twenty-nine thousand five hundred dollars 
($29,500.00) out of the Benton Building Fund for payment 
of balance due for the purchase of premises at 21 Blagden 
Street, Boston, Massachusetts. 



and it was 



and 



FURTHER ^ . ^ J j^ 4. ^ +^ 

VOTED: that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 

VOTED: that Sidney R. Rabb, President of the Trustees of the Public 
Library of the City of Boston, be and he hereby is authorized 
and directed to pay to Beia & Company, Inc., 209 Washington 
Street, Boston, Massachusetts, by certified check the sum of 
one hundred fifty dollars ($l50.00) out of the Benton Build- 
ing Fund as commission in connection with the purchase of the 
premises at 21 Blagden Street, Boston, Massachusetts. 



and it was 



FURTHER ^ ^ ^^ X J X 

VOTED: that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 



187 



I 



I 



I 



I 



In respect to No. 23 Blagden Street, it had not proved possible to 
negotiate a purchase and sale agreement with the present owner, and therefor 
it is proposed to enter eminent domain proceedings and also for Alley #Ui7. 
He stated that there was a possibility that after eminent domain procedure 
there still might remain unresolved some rights in respect to the alley and 
that, if such were the case, legislation would be introduced to take care of 
these. He stated that the authority to be approached to enter eminent domain 
proceedings was the Public Improvement Association of the City of Boston and 
that appropriate votes therefore had been prepared by the Law Department. 

On motion duly made and seconded, it was unanimously 

VOTED: that pursuant to the provisions of Statute 1909, Chapter 
U86, Section 31, request is hereby made of the Public 
Iir5)rovenient Coninission of the City of Boston to take in 
fee for library purposes the following parcels of land: 

1. Approximately two thousand one hundred fifty (2,l50) 
square feet of land, together with the building thereon, 
situated on the northwesterly side of Blagden Street, 
Boston Proper, being No. 23 in the numbering of Blagden 
Street; and 

2. A certain parcel of land at the rear of Boylston 
Street, Boston, known as Alley No. hhl; meaning and 
intending the entire alley from Exeter Street to the 
Central Library Building. 

Mr Wellings then withdrew. 

The Chairman of the Finance Committee reported that there had been 
no meetings of the Finance Committee since the preceding meeting and that 
such action as had to be handled had been done by letter ballot. 

On motion duly made and seconded, it was 



VOTED: 



that there be and hereby is confirmed the action taken 
by the Finance Committee on December 13, I960, to direct 
the Collector-Treasurer to purchase when available for 
the GENERAL INVESTMENT ACCOUNT the following partial 
shares: 



72/1 
8/10 



00 shs. 
100 shs. 



Radio Corporation of America 
First National City Bank of 
New Yoric 



- at market 

- at market 



and to purchase when available for the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, 19U8 the following 
partial shares: 



26/100 shs. First National City Bank of 

New York 



• at market 



I 



and 



VOTED: 



I 



that there be and hereby is confirmed the action taken by 
the Finance Committee on December 29, I960, to direct 
the Collector-Treasurer to transfer from the BENTON 
BOOK FUND INCOME ACCOUNT to the BENTON BOOK FUND PRIN- 
CIPAL ACCOUNT, at $38.39 per share, 6 shares of Standard 
Oil of New Jersey received as a stock dividend from the 
Standard Oil of Indiana. 



The Director called to the attention of the Board the proposed meeting 
of the F^tn^ So^Sttee with representatives of I'»'ff*»«"^°Tv«ti^nt 
cussi^n of the portfolios. It was agreed that a meeting with Investment 
counsel should be held on the following Friday, January 13, in <'^''^°/.f.^ 
the meeting of t^e Buildings Co^ittee and toe Director was requested to make 
the necessary arrangeiaents* 

The Director stated that action should be taken to approve payment 
from the Hiram C. Merrill Fund for Current Use for prints f^^^^^^^J^^ ^ 
Mr Arthur W. Heintzelman, Keeper of Prints, Emeritus, for the Print De- 
partment prior to his retirement. 

On motion duly made and seconded. It was 

VOTED: that the Collector-Treasurer be, and hereby is directed 
to withdraw from the savings account in the South Boston 
Savings Bank in the name of the Trustees of the Public 
Library of the City of gos^Q^;' »^^^ ^* Merrill fund for 
Current tJse the sura or $1,C00>21» 

VOTED: that the Collector-Treasurer be and hereby is authorized to 
make payment from the above sum of $1,800*21 in the amounts 
and to the individuals as set forth below: 



1 



189 



I 



and 



Boston Book & Art Shop, Inc. 
6^7 Boylston Street 
Boston 16, Massachusetts 

Calvin Burnett 

10 King Street 

Cambridge UO, Massachusetts 

Doll & Richards, Inc« 
lUO Newbury Street 
Boston 16, Massachusetts 

Miss Clare Leighton 
Woodbury 
Connecticut 

Robert Light 

U21 Beacon Street 

Boston 15, Massachusetts • 

Boris Mirski Gallery 

166 Newbury Street 
Boston 16, Massachusetts 

Benno H, Seloke 

102 Vassilissis Sophias Avenue 
Athens, GREECE 

Paul A. Stroock 

1^5-06 Sanford Avenue 
Flushing 55, L.I., New York 



$205.50 



U15.00 



II 



75.00 



I 



270.00 



110.00 



225.00 



U96.00 



3.71 



I 



I 



The Director announced a further gift from the Albert H. and 
Jessie D. Wiggin Foundation, for the granting of two purchase-prises in 
connection with the annual exhibition of the Boston Printraakers held at the 
Museum of Fine Arts, the prize-winning prints to be received by the Library 
for its Print Department. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of 
the Public Library of the City of Boston the gift from 
the Albert H. and Jessie D. Wiggin Foundation of the sum 
of $100. to be used in connection with the annual ex- 
hibition of Boston Printmakers for the granting of the 
two Albert H. Wiggin Memorial Purchase Prizes in the 
amount of $50. each. 

The Director reported that at the time of the retirement of Mr Arthur W. 
Heintzelman as Keeper of Prints at the end of November, Mr Heintzelman had 
graciously presented to the Print Department as a gift from himself and his 
wife his personal collection of some ninety prints by John Taylor Arms, which 
had been on deposit in the Print Department. 

On motion duly made and seconded, it was 

VOTED: that the Trustees of the Public Library of the City of 
Boston do hereby acknowledge the generous gift of Mr and 
Mrs Arthur W. Heintzelman of ninety prints by John Taylor 
Arras to be added to the Print Department, and that the 
prints be and hereby are accepted with warm appreciation. 

The Director reported receipt of an anonymous cash gift of twelve 
dollars, without any accorapanying comraunication. 
On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of 
the Public Library of the City of Boston an anonymous 
gift in the sum of twelve dollaurs ($12.), this gift to 
be used for the purchase of books and other library 
materials. 

The Director reported receipt of a money-order gift from Dr Arthur 
Volk, without any accompanying communication. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of 
the Public Library of the City of Boston a gift from Dr 
Arthur Volk, Jr, in the sum of four dollars and forty 
cents ($U.UO), this gift to be used for the purchase of 
books and other library materials. 

The Director stated that communication from Investment Counsel had 
been received too late to transmit to the Trustees in advance of the meeting 
and thereupon submitted for the consideration of the Board the several recom- 
mendations for exercise of rights in connection with declared stock dividends. 

On motion duly made and seconded, it was 

VOTED: that James E. Gildea^ Collector-Treasurer, be and hereby 
is authorized and directed on behalf of the Trustees of 
the Public Library of the City of Boston to purchase for 
the BENTON BOOK FUND, in connection with a three for one 
stock split and 2% stock dividend, the following: 



190 



jL:>i 



$8A00 shs. International Paper Company - at market 

and to purchase for the CHILDREN'S FUND, in connection 
^th a 2i% common stock dividend payable January 10, 1961, 
the following: 
19/UO shs* American Electric Power Coiiqpany - at market 

and to purchase for the JOHN DEFERRARI INDENTURE OF TOUST 
DATED DECEMBER 13, 19U8, in connection with a 2% stocK 
dividend payable January 30, 1961, the following: 

92/100 shs. Radio Corporation of America - at market 

^ED: that the Clerk be and hereby is authorized and directed 
vuiiLU. ^^^^^^y ^^^ Collector-Treasurer of the foregoing vote. 



i 



I 



Dissolved: 



xyU^M^ 1 5 /ii^^'^^-io^vu^ 






Cleric 



Minutes of Meeting 
Corporation 



In Board of Trustees 
January 13, 1961 



A special meeting of the Trustees of the Public Library as a Corpor- 
action was held in the Trustees Room on Friday, January 13, 1961, at 5-35 p.m. 

Present: Messrs Buxton, Canham, McDonald, and Rabb. 

The President, Mr Rabb, in the chair. 

The mrector stated that Mr Alexander Beal, of Beal & Company, I^, 
acting for the Trustees in the matter of the purchase of Nos. 21 and 23 Blagden 
Street, was waiting to report to the Board on progress to date. 

Mr Beal then came before the Board. He reported that the P^^^af f 
the No. 21 Blagden Street property had been transacted that ^^^f>^^ ^l 
the point of closing the seller had demanded payment in the sum ^f $l,OOO.^n 
addition for the rooming house furniture on the premises i^^^^f/^® f t .*.. 
^ consllilted, and that, following consultation ^^/^J^^!^^^^^^,^^ ^^^^'"'' 
a compromise offer of the sum of $500. had been accepted by the seller. 

On motion duly made and seconded, it was 

VOTED: that Sidney R. Rabb, President of the Trustees of the 

Public Library of the City of Boston, be, and he hereby 
is authorized and directed to pay to Beal & Company, Inc., 
209 Washington Street, Boston, Massachusetts, by check the 
sum of five hundred ($5OO.0O) dollars, out of the Benton 
Building Fund, as reimbursement for monies expended In 
connection with cost of certain furnishings and equipment 
on the premises in the building at 21 Blagden Street. 



I 



I 



I 



I 



and it was 
FURTHER 

VOTED: that the Clerk be, and hereby is, authorized and directed 
to notify the Collector-Treasurer of the foregoing vote. 

Mr Beal then reported on the situation in respect to the occupancy of 

the above premises, that it was a quasi-rooming house, with some of the usual 

attendant services being carried on for some of the tenants, and that he had 
talked with some of the tenants. 

Following discussion it was agreed that management of the property 
should be handled for the time being by Beal and Company as an agency account 
for the Trustees, that notice to vacate should be given the tenants, but with 
provision of time up to March 10 in which to find new quarters or such further 
time as may be deemed advisable subsequently. 

The Director stated that he %rould confirm the arrangements in writing 
to Mr Beal. 

The matter of the acquisition of No. 23 Blagden Street was then dis- 
cussed. The Assistant Director (for General Administration) reported that 
Mr William H. McDermott, Assistant Corporation Counsel, had informed him that 
there could probably be encompassed within 60 days the eminent domain proceed- 
ings to acquire No. 23 Blagden Street, as had been authorized at the meeting 
of the Board on January 6, 1961. He poi|ited out that this timing would be 
advantageous in conjunction with the vacating of No. 21 by March 10 and possibly 
in making arrangements for the razing of the two buildings. 

The matter of interim insurance coverage was raised by Mr Beal. He 
recommended public liability coverage of $50,000. to $100.000., and fire in- 
surance with extended coverage of $140,000. (purchase price, plus). 

On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to arrange for public liability insurance 
coverage in the amount of $50,000.-$100,000. at a cost of 
$19.25 for the period ending May 21, 1961, on the premises 
numbered 21 Blagden Street, Boston, Massachusetts, based 
on a schedule of rates submitted by William A. Muller & Co., 
99 Water Street, Boston, Massachusetts, said expenditures to 
be chargeable to the Dr Samuel Abbott Green Memorial Fund. 

VOTED: that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to arrange for fire insurance with extended 
coverage in the amount of $liO,000. at an annual cost of 
$272.00 on the premises numbered 21 Blagden Street, Boston, 
Massachusetts, based on a schedule of rates submitted by 
William A. Muller & Co., 99 Water Street, Boston, Massachusetts, 
said expenditures to be chargeable to the principal of the 
Benton Building Fund. 

The matter of arrangements for the demolition of the fomer Boston 
Athletic Association buildings and Nos. 21 and 23 Blagden Street was considered. 
On motion duly made and seconded, it was 



and 



192 



if)3 



Dissolved: 



VOTED: that the Director be and hereby is authorized to consvat 
with the Corporation Counsel and thereafter to proceed to 
obtain bids for the razing of the former Boston Athletic 
Association building and Annex, and also the premises at 
No. 21 and No, 23 Blagden Street, ^en and if desirable. 

Q Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
March 3, 1961 



A regular meeting of the Corporation was held in the Trustees Room at 
3:30 p.m. 

Present: Messrs Buxton, Canham, McDonald, Murray, and Rabb. 
The President, Mr Rabb, in the chair. 

The minutes of the regular meeting of January 6, 1961, as presented 
were approved. The minutes of the special meeting of January 13, 1961, as 
presented were approved after they had been corrected in respect to changes in 
insurance premiums for coverage for No. 21 Blagden Street, from $16.56 to 
$19.25 and from $252.00 to $272.00 respectively. 

The Director reported that no meeting of the Finance Committee had 
been held since the preceding meeting of the Board, but that there had been 
a conference with representatives of Investment Counsel. He stated that such 
action as had to be taken had been acted upon by mail vote, and should now be 

confirmed. 

On motion duly made and seconded, it T*as 

VOTED: that there be and hereby is confirmed and approved the 
direction to the Collector-Treasurer by the Finance 
Committee on behalf of the Trustees of the Public Library 
of the City of Boston as follows: 

On January 13 i 1961 

FOR THE J OHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13 > 
19W: ~" 

To Purchase 

20 shs. Lone Star Gas - at UO 

with 200 subscription rights and available principal cash 



100 shs. Bendix Corporation 
FOR THE GENERAL INVESTMENT ACCOUNT: 
To Purchase 
150 shs. Lone Star Gas 



- limit 72 



$10,000 Atchison, Topeka 5t Santa Fe Ad^. 



- at liO 

Fe Adj. 

- limit 90 



I 



I 



I 



I 



I 



I 



FOR THE BENTON BOOK FUND i 
To Purchase : *5 



1^0 shs. Caterpillar Tractor Conqpany - at market 
FOR THE BENTON BUILDING FUND : 
To Sell 
$105,000 U. S. Treasury bonds 2^ - 6/15/62 



To Purcha se 

200 shs* 
500 shs. 
600 shs. 
UOO shs. 
250 shs. 
150 shs. 



Morgan Guaranty Trust Co* 
Employers Group Association 
International Paper Company 
Standard Oil of California 
General Motors Corporation 
General Electric Con5>any 



- at market 
• at market 

- at mai^et 

- at market 

- at market 

- at market 



FOR THE CHILDREN'S FUNDi 



To Purchaae 



25 she. General Electric Company - at market 

6 shs. American Telephone & Telegraph 

with subscription rights and available principal cash 

On February 1, 1961 

FOR THE BENTON BUILDINQ FUND 



To Place on Deposit in the following institutions 

$10,000 Boston 5^ Savings Bank 

$10,000 Charlestown Savings Bank 

$10,000 Dorchester Savings Bank 

$10,000 East Boston Savings Bank 

$10,000 Home Savings Bank 

$10,000 Provident Institution for Savings 

in the Town of Boston 

$10,000 Suffolk Franklin Savings Bank 

$10,000 Union Savings Bank 

$10^000 Warren Institution for Savings 

$10,000 Wildey Savings Bank 

To Add Income to Principal for Certain Funds 

$1,97U.57 to Friedman Building Fund by addition of 
1,580 units 

$19.99 to Uie Wedgwood Club 25th Anniversary Fund in 
Memory of Mrs Marcus A. Coolidge by addition 
of 16 unite t om 

$l,921.1tO to the Centennial Fund by addition of 1,537 units 

$22,291; .92 to the Dr Samuel Abbott Green Memorial Fund by 
addition of 17,836 units 



iBl 



On February 8^ 1961 ^ 

TOR THE GENERAL INVESTMENT ACCOUNT : 

To Add Income to Principal for Certain Funds 

$1U.52 to Helen 0. Storrow Fund by addition of llj units 

$.80 to Lee M. Friedman Fund for Books for the Rare Bock 
Department by addition of 1 unit 

On February 23. 1961 ^ as amended on Febr uary 27» 1961 

FOR THE GENERAL INVESTMENT ACCOUNT: 



1 



I 



The Assistant Director (for General Administration) stated that for a 
number of trust funds the instrument establishing the trust fund stipulated that 
income should be added to principal and that inadvertently this action had not 
been taken for the preceding period in two instances. He stated that action 
should now be taken to add the past income to principal for the Centennial 
Fund and for the Lee M. Friedman Memorial F\ind. • •: 

On motion duly made and seconded, it was 



Ai 



VOTED: 



To Sell 
$10,000 



Sears Roebuck Acceptance Corporation 

k 5/8s - 1972 - limit iOl 



To Purchase 

$35,000 Montgomery Ward Credit Subordinated Debs, 
S\8 . 1961 - liwit 105i 

The Assistant Director (for General Administration) reported receipt of 
a further payment from the Eatate of H. Sylvia A. H. G, Wilks from funds of a 
trust agreement established for Ruth L. Briggs. He stated that a payment under 
this trust was received annually by all the beneficiaries. 

On motion duly made and seconded, it was 



and 

VOTED: 



VOTED: 



and 

VOTED: 



that the sum of sixteen dollars and one cent ($16*01) 
tendered at this meeting of the Board as a payment on 
account of the legacy given to the Trustees of the Public 
Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878) by the will of H. Sylvia A.H.G. 
WLlks, who died on February $, 19$1, be, and the same is 
hereby accepted with gratitude and funded as an addition 
to the Dr Samuel Abbott Green Memorial Fund, the income to 
be added to the principal until otherwise ordered by the 
Board; 

that the sum of sixteen dollars and one cent ($16.01) which 
was this day funded as an addition to the Dr Samuel Abbott 
Green Memorial Fund be invested through the GENERAL INVEST- 
MENT ACCOUNT established by vote of this Board on December 1, 
19$0; that for the purpose of enabling such investment 
thirteen additional units be, and the same hereby are, added 
to said GENERAL INVESTMENT ACCOUNT so that said GENERAL 
INVESTMENT ACCOUNT shall hereafter consist of 1,538,7U7 units 
instead of 1,538,73U units as heretofore; and that the 
thirteen additional units hereby added to the GENE31AL INVEST- 
MENT ACCOUNT be, and the same hereby are, allocated to the 
Dr Samuel Abbott Green Memorial Fund on the basis of $1.25 
per unit, which is hereby determined to be the present fair 
value per unit of the 1,538, 73U units heretofore outstanding. 



I 



I 



and 



VOTED: 



and 
VOTED: 



I 



I 



that the sum of five thousand seven hundred forty-three 
dollars and twenty-nine cents ($5,7U3»29) tendered at 
this meeting of the Board representing accumulated income 
for 1956, 1957, 1958, and 1959, received by the Centennial 
Fund, a fund established by the Trustees of the Public 
Library of the City of Boston (a corporation under 
Chapter llh of the Acts of I878) on June 1, 1956, be and 
the same hereby is added to the principal of the Centennial 
Fund, which is to be used as the Board shall hereafter 
direct for the benefit of the Public Library of the City 
of Boston or any purpose in connection therewith; 

that the sum of five thousand seven hundred forty-three 
dollars and twenty-nine cents ($5,7U3«29) which was this 
day funded as an addition to the Centennial Fund be 
invested through the GENERAL INVESTMENT ACCOUNT established 
by vote of the Board on December 1, 1950; that for the 
purpose of enabling such investment four thousand five 
hundred ninety-five additional units be, and the same 
hereby are, added to said GENERAL INVESTMENT ACCOUNT so 
that said GENERAL INVESTMENT ACCOUNT shall hereafter 
consist of I,51i3,3li2 units instead of 1,538,71*7 units 
as heretofore; and that the four thousand five huhdred 
ninety-five additional units hereby added to the GENERAL 
INVESTMENT ACCOUNT be, and the same hereby are allocated 
to the Centennial Fund on the basis of $1.25 per unit, 
which is hereby determined to be the present fair value 
per unit of the 1,538, 7U7 units heretofore outstanding* 

that the sum of six dollars and ninety-two cents ($6*92) 
tendered at this meeting of the Board representing income 
received for 1959, I960, by the Lee M. Friedman Memorial 
Fund, a fund established by the Trustees of the Public 
Library of the City of Boston (a corporation under Chapter 
111* of the Acts of 1878) on March U, 1958 through the gift 
of Samuel Stem in memory of Lee M* Ftiedman, be and the 
same hereby is added to the principal of the Lee M. 
Friedman Memorial Fund, of irtiich the income is to be added 
to principal until otherwise ordered by the Board; 

that the sum of six dollars and ninety- two cents ($6.92) 
which was this day funded as an addition to the Lee M* 
Friedman Memorial Fund be invested throu^ the GENERAL 
INVESTMENT ACCOUNT established by vote of the Board on 
December 1, 1950; that for the purpose of enabling such 
investment five and one-half additional units be, and the 
same hereby are, added to said GENERAL INVESTMENT ACCOUNT 
so that said GENERAL INVESTMENT ACCOUNT shall hereafter 
consist of 1,51*3, 3l*7i units instead of 1,51*3,31*2 units as 



i3B 



if)7 



heretofore; and that the five and one-half additional 

units hereby added to the GENERAL INVESTOENT ACCOUNT be, 

and the aJe hereby are, allocated to the Lee M. Friedman Memorial 

Fund on the basis of $1.2$ per unit, which is hereby 

determined to be the present fair value per unit of the 

1,^143, 3U2 units heretofore outstanding. 

The Assistant Director (for General Administration) reported con- 
ceming the status of the acquisition of No. 23 Blagden Street, that it had 
not proved possible for the Library»s agent to purchase the Pf^P^^^^^^f f ^^^ 
and that eminent domain proceedings would therefore have to be instituted, 
Slat Mllrch 29, 1961, had^been set for the hearing before ^^« ^^I^^^^^P^^^^"^ 
ment Commission which is the body set up to process eminent domain c^s^s- »« 
stated that Mr Alexander Beal would be prepared to appear and give ^is opinion 
that the value of the property was $25,000. and that it ^%«, ^^^f ^^^^^^^^^^^^^ 
matter would be conpleted within 90 days. The liirector called to the attention 
of the Board that the Corporation did not have power to take land by eminent 
domain proceedings and that the City would have to act in the matter of the 
purchase with the Corporation reimbursing it thereafter. 

The Director stated that a meeting with Boston University officials 
to discuss the situation in respect to continued occupancy by Boston University 
of the buildings to the rear of the Central Library had been postponed from 
March 1 to March 6. He stated that there was nothing further to report until 
after the said meeting was held. 



Dissolved: 



Minutes of Meeting 
Corporation 



^Ljdl fl SfUrtMu^^uMH. 



Clerk 



In Board of Trustees 
April Hi, 1961 



A special meeting of the Trustees of the Public Ubrary as a Corpor- 
ation was held in the Trustees Room at 3:30 o'clock p.m. 

Present: Messrs Buxton, McDonald, and Murray. 

The Vice President, Msgr Murray, in the chair. 

The Assistant Director (for General Administration) reported that 
arrangements had been completed for the purchase of No. 23 Blagden Street to 
the rear of the Central Library building for the sum of $35,000.00 and that 
there should now be authorized the entering into formal agreement, payment of 
a deposit, payment of the balance, and payment of the commission. 

On motion duly made and seconded, it was 

yOTED: that the Trustees of the Public Library of the City of 
Boston, acting as Trustees under the will of Josiah H. 
Benton, enter into a purchase and sale agreement with 
Beal & Company, Inc., 209 Washington Street, Boston, 
Massachusetts, for the purchase of the premises at 
23 Blagden Street, Boston, Massachusetts, for the sum 
of thirty-five thousand dollars ($35,000.00); 



f 



and 

FURTHER 
VOTED: 



I 



that Edward G. Murray, Vice President of the Trustees of 
the Public Library of the City of Boston, be and hereby 
is designated to execute the said purchase and sale 
agreement in the name and behalf of the Trustees of the 
Public Library of the City of Boston; and that Beal & 
Con^Miny, Inc., 209 Washington Street, Boston, Massachusetts, 
be paid by certified check the sum of two thousand five 
hundred dollars ($2,500.00) from the Benton Building Fund 
as deposit as called for in the purchase and sale agreeoenti 

that the Collector-Treasurer be and hereby is authorized 
and directed to pay to Beal & Coitipany, Inc., 209 Washing- 
ton Street, Boston, Massachusetts, by certified check the 
sum of two thousand five hundred dollars ($2,500.00) from 
the Benton Building Fund as deposit as called for in the 
purchase and sale agreement; 



and 

FURTHER 

VOTED: that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing votes; 



and 

FURTHER 

VOTED: 



f 



and 

FURTHER 
VOTED: 



I 



and 

FURTHER 
VOTED: 



and 

FURTHER 
VOTED: 



and 

FURTHER 
VOTED: 



that the Collector-Treasurer be and hereby is authorized 
and directed to pay to Beal & Company, Inc., 209 Washing- 
ton Street, Boston, Massachusetts, by certified check the 
sum of thirty- two thousand five hundred dollars ($32,500.00) 
from the Benton Building Fund for payment of balance due 
for the purchase of the premises at 23 Blagden Street, 
Boston, Massachusetts; 



that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote; 



that the Collector-Treasurer be and hereby is authorized 
and directed to pay to Beal & Compaiy, Inc., 209 Washington 
Street, Boston, Massachusetts, by certified check the sum 
of one thousand seven hundred fifty dollars ($1,750.00) 
from the Benton Building Fund as commission in connection 
with the purchase of the premises at 23 Blagden Street, 
Boston, Massachusetts; 



r 



that the Clerk be and hereby is authorized and directed 
notify the Collector-Treasurer of the foregoing vote. 



to 



I 



I 



The Director reported that the Library's consulting architects, 
Messrs Ames and Graves, had been engaged in consultation with the Library 
officers in drawing up plans for the relocation of the public catalog and 
installation of a new book conveyor to a location adjacent to Bates Hall, 
that a part of the study of the problem had been made in connection with the 



i:)8 



LDJ) 



VOTED: 



earlier planning for modernization of the Central Ubrary ^f ^^^'^T'^J * 
contract drawn in 1953 before a change in the Partnership of the ^^^^ 
taken place. He stated that it was now proposed to enter into a new contract 
with the firm as now constituted for the services being rendered for this 
current work and to cancel the 1953 contract. 

On motion duly made and seconded, it was 

that the contract with Messrs Ames, Child and Graves, 
50 Beacon Street, Boston, dated April 27, 1953, for 
architectural services in connection with the modern- 
ization of the Central Library building, be, and the 
same hereby is, cancelled. 

that there be entered into with Ames and Graves, 209 New- 
bury Street, Boston, a contract for architectural services 
in the year 1961 in connection with installation of the 
Public Catalog in the Abbey Room and installation of a new 
book conveyor in the Central Ubrary building, the total 
fee thus charged to be paid from the Dr Samuel Abbott Green 
Memorial Fund and to be subject to the terms, agreements, 
and conditions set forth in said contract. 



I 



I 



and 

FURTHER 
VOTED: 



sixty-eight cents ($U,12U.68) which was this day funded as 
the Caroline Curtis Fund be invested through the GENERAL 
INVESTMENT ACCOUNT established by vote of the Board on 
December 1, 1950; that for the purpose of enabling such 
investment three thousand three hundred additional units 
be, and the same hereby are, added to said GENERAL INVEST- 
MENT ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT shall 
hereafter consist of 1,5U6,6U75 units instead of l,5U3,3U7i 
units as heretofore; and that the three thousand three 
hundred additional units hereby added to the GENERAL 
INVESTMENT ACCOUNT be, and the same hereby are, allocated 
to the Caroline Curtis Fund on the basis of $1.25 per unit, 
%rtiich is hereby determined to be the present fair value per 
unit of the l,5U3,3U7i units heretofore outstanding. 

The Director presented for authorization of payment a bill for 
purchases made for the Print Department from the Hiram C. Merrill Fund for 

Current Use. 

On motion duly made and seconded, it was 



VOTED: 



and 

FURTHER 

VOTED: 



that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract for architectural services in the year 1961 in 
connection with installation of the Public Catalog in the 
Abbey Room and installation of a new book conveyor in the 
Central Library building between the Trustees of the Public 
Library of the City of Boston and Ames and Graves, 209 New- 
bury Street, Boston, the payments prescribed by said con- 
tract, if he finds the conditions precedent to such payments 
have been fulfilled. 

The Director reported that as a result of discussions by the Law Depart- 
ment with the Trustee of the estate of Beatrice C. Magu^re, former Branch Li- 
brarian, in which the Attorney-General of the Commonwealth had taken part, there 
had beei turned over to the Trustees in accordance with a decree of the Probate 
Court the principal of a trust established under the will of ^^^^ J«^^^^%^- ^.^ 
Maguire, which would now be accepted in terms of said decree, dated March 2, 1961. 

On motion duly made and seconded, it was 

VOTED: that the sum of forty-one hundred twenty-four dollars and 
sixty-eight cents tendered at this meeting of the Board 
pursuant to March 2, 1961 decree of the Probate Court for 
Suffolk County ordering Morris Kirsner, as Trustee of the 
Trust established ty the will of Beatrice C. Maguire (who , 
died on January 2U, 195U - Suffolk Probate No. 37U7UO) and 
known as the Caroline Curtis Fund, to pay the principal of 
said fund to the Trustees of the Public Library of the City 
of Boston (a corporation under Chapter llU of the Acts of 
1878), be, and the same hereby is, accepted and funded as the 
Caroline Curtis Fund to be held and invested, and the income 
thereof applied, in accordance with said decree; 

that the sum of forty-one hundred twenty-four dollars and 



i 



and 

FURTHER 
VOTED: 



I 



that the Collector-Treasvirer be, and hereby is directed 
to withdraw from the savings account in the South Boston 
Savings Bank in the name of the Trustees of the Public 
Library of the City of Boston, Hiram C. Merrill Fund for 
Current Use the sum of $37#91« 



that the Collector-Treasurer be and hereby is authorized 
to make payment from the above sum of $37.91 in the amount 
and to the individual set forth below: -i 



Kanegis Gallery 
123 Newbury Street 
Boston l6, Massachusetts 



$37.91 



and 

FURTHER 
VOTED: 



I 



I 



The Director reported that he had conferred with Mr James Haley, Com- 
missioner of Public Works, and Mr Powers of that Department in connection with 
the water level situation in the Copley Square area, that the meeting had been 
satisfactory, and that as a result the Public Works Department had assigned 
two of its men to make a daily check of the water table in the vicinity. He 
stated that the situation would now be watched most carefully for future ijiQjli- 
cations in relation to the expanding building program in the area although, 
up to the time the Library had brought the matter to the attention of the Public 
Works Department, no conqplaint from the other institutions in the area had been 
registered. 

The Director reported that the Library's consulting engineers had been 
requested to prepare specifications for the tearing down of the former B, A. A. 
buildings, and of Nos. 21 and 23 Blagden Street. 

The Director stated that the stated date for the Annual Meeting would 
be Monday, May 1, 1961, and that in practice it had usually been postponed until 
the date of the next succeeding regular meeting. Following discussion, it was 
agreed that the Annual Meeting should be held on Friday, May 19, 1961. 



Dissolved : 



SA^f^d^ a li^iCtSiA^rxyUAJ 



Clerk 



^■iO 



2)1 



Minutes of Annual Meeting 
Corporation 



pi • 



In Board of Trustees 
Friday, May 26, 1961 



VOTED: 



The annual meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 2:30 p.m. 

Present: Messrs Canham, Buxton, Rabb, Murray and McDonald, Trustees. 
The President, Mr Rabb, in the chair. 

The Corporation then proceeded to elect viva voce its officers 
for the ensuing year. 

First Vote for President 

Mr Buxton voted for Sidney R. Rabb, Mr Canham voted for Sidney R. 
Rabb, Mr McDonald voted for Sidney R. Rabb, Monsignor Murray voted 
for Sidney R. Rabb, and Mr Rabb voted for Edward G. Murray; and 
Sidney R. Rabb was declared elected President. 

First Vote for Vice President 

Mr Buxton voted for Edward G. Murray, Mr Canham voted for Edward G. 
Murray, Mr McDonald voted for Edward G. Murray, Monsignor Murray 
abstained, and Mr Rabb voted for Edward G. Murrayj and Edward G. 
Murray was declared elected Vice President. 

First Vote for Clerk 

Mr Buxton ^^oted for Elizabeth B. Brockunier, Mr Canham voted for 
Elizabeth B. Brockunier, Mr McDonald voted for Elizabeth B. 
Brockunier, Monsignor Murray voted for Elizabeth B. Brockunier, 
and Mr Rabb voted for Elizabeth B. Brockunier; and Elizabeth B. 
Brockunier was declared elected Clerk. 

First Vote for Clerk Pro Tem 

Mr Buxton voted for Milton E. Lord, Mr Canham voted for Milton E. 
Lord, Mr McDonald voted for Milton E. Lord, Monsignor Murray voted 
for Milton E. Lord, and Mr Rabb voted for Milton E. Lord; and 
Milton E. Lord was declared elected Clerk pro tem 

On motion duly made and seconded, it was thereupon 

VOTED: that any member of the Corporation be, and hereby is 
authorized to sign on behalf of the Corporation bills, 
special drafts, and payrolls of the Library. 

VOTED: that, until the next annual meeting, the President, or 
Vice President, or in the inability of either, any 
member of the Corporation, and by delegation the Director, 
or the Assistant Director (for General Administration) 
be and he hereby is authorized to sign any and all con- 
tracts voted to be made by the Board in the name and 
behalf of the Corporation and any and all communications 
in connection with the award of contracts so voted or 
recommended to be so voted. 



I 



I 



and 



and 
VOTED: 



I 



I 



and ,- "*'■'" 

that the President be and hereby is authorized and 
enqjowered to appoint a Finance Committee to serve 
until the next annual meeting, said Finance Committee 
to consist of not less than a quorum of the Trustees 
and to have power to act in representation of the 
Corporation in the matter of the sale, purchase, in- 
vestment, and re-investment of cash, securities, and 
any other holdings belonging to the Corporation; 

that the Finance Committee, being made up itself of 
not less than a quorum of the Trustees, be and hereby 
is empowered to act by vote of not less than three 
members in representation of the Corporation in the 
matter of the acceptance of bequests and gifts that 
may be made to the Corporation, such action as it takes 
in this respect always to be reported to the next 
meeting of the Corporation and at that time to be 
incorporated officially into the records of the Corpor- 
ation; 

that the Finance Committee, being made up itself of 
not less than a quorum of the Trustees, be and hereby 
is einpowered to act by a vote of not less than three 
members in representation of the Corporation in the 
matter of the sale, purchase, investment, and re- 
investment of cash, securities, and any other holdings 
belonging to the Corporation, such action as it takes 
in this respect always to be reported to the next 
meeting of the Corporation and at that time to be 
incorporated officially into the records of the Corpor- 
ation. 

The President then appointed Messrs Buxton, Canham, McDonald, 
Murray, and Rabb as members of the Finance Coinnittee for the ensuing year, 
with the President as Chairman. 

The President stated that he would appoint to the Standing Commitees 
the same membership as the preceding years, as follows: 



and 
VOTED: 



Buildings 

Mr McDonald, Chairman 
Mr Buxton 
Mr Rabb 



Personnel 

Mr Canahm, Chairman 
Mr McDonald 
Mr Rabb 



Public Relations 

Mr Rabb, Chairman 
Mr Canham 
Msgr Murray 



Home Reading and Community Services 

Msgr Murray, Chairman 
Mr Buxton 
Mr McDonald 



Reference and Research Services 

Mr Buxton, Chairman 
Mr Canhcun 
Msgr Murray 



I 



I 



3i 



<> 






The President then appointed Elizabeth B. Brockunier as Secretary 
of Committees and Milton E. Lord as Secretary pro tern of Committees, to 
serve until the next annual meeting. 

Dissolved at 2:U0 p.m. 




The Clerk qualified for office ty taking the following oath: 

I, Elizabeth Brady Brockunier, solemnly swear that I will 
well and faithfully perform all the duties incumbent upon 
me as Clerk of the Trustees of the Public Library of the 
City of Boston; so help me God. 







Sworn and subscribed to before me this 29th day of May, A,D. 19^1 at Boston, 
Suffolk County, s.s., Massachusetts. 



f.'^' 




Minutes of Meeting 
Corporation 



In Board of Trustees 
May 26, 1961 



A regular meeting of the Trustees of the Public Libraiy as a Corpor- 
ation was held in the Trustees Room at 2:U0 o'clock p.m. 

Present: Messrs Buxton, Canham, McDonald, Murray, and Rabb. 
The President, Mr Rabb, in the chair. 

The minutes of the regular meeUng of March 3, 1961, as presented were 
approved. The minutes of the special meeting of April Ih, 1961, as presented 
were approved after the vote to withdraw funds from the Hiram C. Merrill Fund 
for Current Use was corrected to change the withdrawal sum to $37«91, and all 
action taken at said special meeting was ratified. 

The Director reported that no meeting of the Finance Committee had 
been held since the preceding meeting of the Board. He stated that such action 
as had to be taken had been acted upon by mail note and should now be confirmed, 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is confirmed and approved the 

direction to the Collector-Treasurer by the Finance Com- 
mittee on behalf of the Trustees of the Public Library 
of the City of Boston as follows: 



I 



I 



I 



I 






I 



On March 6, 1961 * ■ j . j^ y ._ L . , 
FOR THE BENTON BUILDING FUND ; 
To Purchase 

22 shs. Ann. Tel. & Tel. - at market 

with UUO subscription rights and available principal cash 

To Sell 

10 subscription rights Am. Tel.& Tel. - at market 

FOR THE BENTON BOOK FUND ; 

To Purchase 

18 shs. Am. Tel. & Tel. - at market 

with 360 subscription rights and available principal cash 



To Sell 



20 shs. 



Continental Can 



- at market 



On March lU, 1961 

FOR THE JOHN DEFERRARN INDENTURE OF TRUST 19U6 : 

To Purchase 

IS shs. Am. Tfel. & Tel. - at $86. 

with 300 subscription rights and available principal cash 

To Sell 

30 subscription rights Am. Tel. & Tel. - at market 
FOR THE GENERAL INVESIMENT ACCOUNT ; 
To Purchase 

65 shs. Am. Tel. & Tel. - at $86. 
with 1300 subscription rights and available 
principal cash 



To Sell 

65 subscription rights Am. Tel. & Tel. 
$5,000 U. S. Treasury 3 5/88-5/15/61 



- at market 
. at market 






On March 17, 1961 ^ 

FOR THE JOHN DEFERRARI FUND : 

To Purchase 

5 shs. Am. Tel. & Tel. - at $86. 
with 100 subscription rights and available principal 
cash 






^05 



- at market 



On Marc h 17. 1961 (continued) * 
FOR THE JOHN DEFERRARI FUND (continued) 

To Sell 

2 subscription rights Am, Tel. & Tel. 

To Add Income to Principal 

Income received subsequent to August 6, I960 
(From date of death of Emilia DeFerrari) 

On March 21 > 1961 

FOR THE GENERAL INVESTMENT ACCOUNT ; 
To Exchange 
$32,000 U. S. Treasury Bonds 2|s-8/l5/63 

For 

$32,000 U. S. Treasury Bonds 3 3/88-11A5/66 

FOR THE BENTON BUILDING FUND ; 
To Exchange 
$1,000,000 U. S. Treasury Bonds 2J8-6A6/59-62 

For 

$1,000,000 U. S. Treasury Bonds 3 5/8s-ll/l5/67 

On May l8, 1961 

TOR THE JOHN DEFERRARI INDENTURE OF TRUST 19U8; 



I 



I 



Following discussion, it was the sense of the Board that unit 
reappraisal on a quarterly basis was preferable and that the offer of 
Investment Counsel to render unit revaluation in conjunction with 
quarterly appraisals be accepted. 

The Director reported the receipt of a gift from Sara S. Bedell 
to be added to the fund named in honor of her aunt, the late Mary U. 
Nichols, former Branch Librarian of the North End Branch Library. 

On motion duly made and seconded, it was 



VOTED; 



and 

VOTED; 



I 



I 



that the sum of ten dollars ($10.) tendered at this 
meeting of the 3oard as a payment given to the Trustees 
of the Public Library of the City of Boston (a corpora- 
tion under Chapter llU of the Acts of I878) by Sara S. 
Bedell, be, and the same hereby is accepted with grati- 
tude and funded as an addition to the Maiy U. Nichols 
Book Prize Fund . 

that the sum of ten dollars ($10.) which was this day 
funded as an addition to the Mary U. Nichols Book Prize 
Fund be invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of the Board on December 1, 1950; 
that for the purpose of enabling such investment eight 
additional units be, and the same hereby are, added to 
said GENERAL INVESTMENT ACCOUNT so that said GENERAL 
INVESTMENT ACCOUNT shall hereafter consist of l,5U6,655i 
units instead of l,51i6,6U7i units as heretofore; and 
that the eight additional units hereby added to the 
GENERAL INVESTMENT ACCOUNT be, and the same hereby are, 
allocated to the Mary U. Nichols Book Prize Fund on 
the basis of $1.25 per unit, which is hereby determined 
to be the present fair value per unit of the l,5U6,6i47| 
units heretofore outstanding. 

The Director reported payment of a bequest under the will of Karl 
Rissland for the uses of the Music Department. 

On motion duly made and seconded, it was 



To Purchase 

$10,000 U. S. Treasury Bonds 3^8-5/15/63 
with available principal cash 



VOTED: 



- at market 



The Director reported that no action had been taken by the Finance Comwittee 
since the preceeding meeting except as already confirmed above. He reported that, 
following the request of the Trustees, he had conferred with Mr R. Minturn 
Sedgwick, of Scudder, Stevens and Clark, in respect to the advisability of re- 
valuation of the unit holdings of the General Investment Account. He stated 
that Mr SedgvrLck had indicated that Scudder, Stevens and Clark would be glad 
to make either an annual or a quarterly unit revaluation as of the date of their 
quarterly reports without additional cost to the Library, and, further, that 
with the machine equipment the firm has, it would be a siir^le matter to 
render into proper unit amounts those new funds added to the General Invest- 
ment Account when and as received between appraisals. 



and 
VOTED: 



# ■ • 

I 



I 



that the sum of five thousand dollars ($5,000.) tendered 
at this meeting of the Board as payment on account of the 
legacy given to the Trustees of the Public Library of the 
City of Boston (a corporation under Chapter llU of the 
Acts of 1878) by Article First (B) of the will of Karl 
Rissland, who died on March 10, I960, be and the same 
hereby is accepted with gratitude and funded as the Karl 
Rissland Fund , for the use and benefit of the Music De- 
partment; 

that the sum of five thousand dollars ($5>000.) ^^lich was 
this day funded as an addition to the Karl Rissland Fund 
be invested through the GENERAL INVESTMENT ACCOUNT estab- 
lished by vote of the Board on December 1, 1950; that for 
the purpose of enabling such investment four thousand ad- 
ditional units be, and the same hereby are added to said 
GENERAL INVESTMENT ACCOUNT so that said GENERAL INVESTMENT 
ACCOUNT shall hereafter consist of 1,550, 655 J units instead 
of 1,5U6,655^ units as heretofore; and that the four thousand 
additional units hereby added to the GENERAL INVESTMQIT 
ACCOUNT, be, and the same hereby are, allocated to the 



2\^ 



and 
VOTED: 



r.r.^ Rlasland Fund on the basis of ^f.^^^'^^'^J^"'' 
rs tiereby detenffSed to be the present fair yal^e per 
^t of the X,5U6,655J units heretofore outstandingj 

th«t the President be and hereby is authorized and directed 
r^r-e eipt/^r pay^e^t of a le^ac^^^^e ronhfpub. 
SrLra^l/the'cui 0^ B^;U°uiaer Article First (B) 
of the will of Karl Rissland, 

4-^A +ha+ t.hP annual contracts for investjnent counsel- 
The Erector reported that the amua^^^^ ^^^^^^^ ^^ ^^^ ^^^. 

ing services had expired on March ^» Jrl^/lJ^l^'rl^^ ^ew contracts on the 
On motion duly made and seconded, it was 



VOTED: 



and 
VOTED: 



and 

VOTED: 



and 
VOTED: 



?«e for such services not to exceed one thousand three 
h'dreS I^f efght dollars ($1,308.) or one-fourth of one 
per cent of capital, whichever is the lesser, 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract dated 1 April 1961 between the Trustees of the 
lublic Library of the City of Boston and Messrs Soudder, 
Stevens & S^k, 10 Post Office Square. Boston, the payments 
rrelcribed by said contract from "^distributed income of the 
mHMf^FFRHARI INDENTURE OF TRUST DATED DECEMBER 13, 19U8, 
i?L™ftLtthf editions precedent to such payments 

have been fulfilled. 

that there be entered into an agreement with Messrs Scudder, 
Steve^ Tciark, 10 Post Office Square, Boston, for in^st- 
™ent counselling services in connection f ^J the OE^AL 

ST^Sf Tn a^L Lre1;?th*Se\e^fs^eSn^^^^^ 
"are-en;.'the't^t"arLe for -h services not to exceed four 
thousand sia hundred and sixteen dollars ($l*.6l6.), or one- 
fourth of one per cent of capital, whichever is the lesser, 

that Milton E. Lord, Director, and Librarian, *>«^^d hereby 
is autt^orized to make from time to time as specified in the 
Contract dlted 1 April 1961, between the Trustees of the 
Public Library of the City of Boston and Messrs Scudder, 
qt^tsL & riark 10 Post Office Square, Boston, the payments 
prelcrib^d^rs^d contract from^disUbuted income of the 
G^S INVESTMENT ACCOUNT, if he finds that the conditions 
precedent to such payment have been fulfiliea. 



^,-,^ 



jy 



and 

VOTED: 



^ 



I 



H 



and 

VOTED: 



I 



I 



that there be entered into an agreement with the State 
Street Bank and Trust Con9)any, State Street, Boston, 
for the investment counselling services for the BENTON 
BOOK, BENTON BUILDING, and CHILDREN'S FUNDS for the 
period April 1, 1961 through March 31, 1962, in 
accordance with the terms specified in the agreements, 
the total fee for such services not to exceed nine 
hundred and fifty dollars ($950.) J 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in 
the contract dated 1 April 1961 between the Trustees of the 
Public Library of the City of Boston and the State Street 
Bank and Trust Company, State Street, Boston, the payments 
prescribed by said contract from undistributed income of 
the -BENTON BOOK, BENTON BUILDING, and CHILDREN'S FUNDS, if 
he finds that the conditions precedent to such payment have 
been fulfilled. 

The Director submitted the proposed trust funds budget for 1961. He 
stated that that portion of it pertaining to the Division of Reference and 
Research Services had been submitted to the Committee of the Trustees for 
that Division and that the Committee had recommended minor changes, such as 
that a small amount be specifically allocated for purchase of materials in 
the fields of Hibemica and NovAnglica as a start toward establishment of 
such special collections. He stated that the amount of $3,000. was to be 
set aside for travel and representational purposes by the staff in connection 
with their library activities, as recommended by the Committee on Personnel. 

VOTED: that there be adopted the budget allowances for the 

fiscal year beginning January 1, 1961, based on esti- 
mated trust funds income, as set forth in the accom- 
panying schedules: 



Division of Reference and Research Services 



$2,1*17.00 
1,600.00 



General: 

General Reference 
Periodicals & Newspapers 

Newspapers 

Microfilm 
Government Documents 
Maps 

The Humanities: 



Literature and Languages 

History 

Philosophy, Psychology and Religion 



$14,U15.00 
U,017.00 



1,000.00 
100.00 



$ 9,532.00 



U,700.00 
U,725.00 
2,636.00 



12,061.00 



1 
I 

I 



I 



jjiiyiuyilli -•_ 



■BIBB 



2>i )H 



The Arts ; 

Fine Arts 

Music 

Prints 

Picture Collection 

The Social Sciences : 

Business 
Education 
Social Sciences 

Science and Technology ; 

Physical Sciences 
Biological Sciences 
Engineering 
Patents 



Rare Books 

Hibemica 

Judaic a 

NovAnglica 

Reserve Fund 

Contingency Fund 

Non-Public Departments 



$U,$00.00 

2,711i.OO 

8U6.00 

200.00 



$ 8,260.00 



5,000.00 
2,568.00 

5.0U0.00 



2,500.00 

2,500.00 

3,000.00 

200.00 



TOTAL 



Division of Home Reading and Community S ervices 

Charlestown Branch Library 
Dorchester Branch Library 
East Boston Branch Library 
Mattapan Branch Library 
Roslindale Branch Library 
South Boston Branch Library 
West End Branch Library 
West Roxbury Branch Library 
Miscellaneous 



TOTAL 



Kon-Public Departments 



Director's Office 

Information Office 

Personnel Office 

Office, Home Reading and Community Services 

Office, Reference and Research Services 



12,608.00 



8,200.00 

27,925.00 

600.00 

200.00 

600.00 

3,000.00 

3,800.00 

3^000.00 

$89,786.00 



$ 



75U.OO 
159.00 

2144.00 

955.00 
60.00 

158.00 
30.00 

123.00 

227.00 



$ 2,710.00 



$ 



300.00 
100.00 

50.00 

100.00 
100.00 



Nori'-Publj c Departments ( c ontinued ) 



AC? 



I 



Cataloging and Classification Department, 

Home Readinp; and Community Services 
Catalopp.ng and Classification Department, 

Reference and Reseai'ch Sei*vices 
Book Selection Department, Home Reading and 

Community Services 
Book Selection TDepartment, Reference and 

Research Services 



Book Pprc^iasinc Department 
Staff library "^ 



TOTAL 



Mscellaneous Purposes 



$ 350.00 

' ipoo.oo 

150.00 
I45O.OO 

?88:88 

ii)3,000.00 



For the iienefit of the Library Staff: 
Boston Book Fair 123o Fund 




Louis E, Kirstein Fund 

Alice Lincoln VJhitney Fund 

For the Central Library Building: 

Central Library Buildinj:'; Fund 
For the Care and Cleaning; of the Sargent Paintings; 

John Singer Sargent Fund ^ , ^ 
For the Care and Cataloging of Manuscripts: 

James Lyman V/hitney Fund 

TOTAL 
Unrestricted Uses 

For Travel and Representational Purposes 
For Contingency Purposes 

TOTAL 



$1,075.00 

158.00 

166.00 

1,1437.00 

U,736.00 
$7,572.00 

$3,000.00 

9,579.00 

$12,579.00 



and 

VOTED: 



I 



and 



FURTHER 
VOTED: 



t - 

I 



I 



that Milton E. Lord, Director, and Librarian, or upon his 
delegation John J. Connolly, Assistant Director, or Elizabeth 
B. Brockunier, Assistant to the Director, and Clerk of the 
Corporation, be and hereby is authorized to sign on behalf of 
the Corporation in approval, of the payment of all vouchers or 
bills covering expenditures incurred in terms of the budget 
allowances for the fiscal year beginning January 1, I96I, as 
approved by the Corporation by its vote of May 26, I96I, and 
for which trust funds income will have been duly received for 
the said fiscal year, said payments to be reported to the Cor- 
poration at its next business meeting for confirmation and 
approval. 

that there be and hereby is authorized the expenditure in I96I 
of an amount not to exceed three thousand dollars ($3,000.) from 
income of unrestricted trust funds for travel and representational 
purposes on behalf of the Library, as authorized by the Director. 

The Director stated that the Committee on Personnel as a result of a 
presentation on the program of job description and evaluation in preparation for 
establishment of a classification of personnel had recomnended tlie retention of 
the services of an experienced consultant to aid in the vjork. 

On motion duly made and seconded, it was 

VOTED; that there be and hereby is approved the engagement of the 

services of a consultant in connection with a study of position 
classification and job evaliiation of personnel of the Library, 
at a cost not to exceed fifteen hundred dollars ($1,500.) 
chargeable to unrestricted trust funds income. 



ill0 



• + ^-p +hc» final reDort of Alexander Beal as 
"r °^:Tor j;ra ared:^1tfeenreSfesrtoSther «ith a check in 
Tnanacenent agent for Mo. 21 '^-^ae^^" tr,rnmf on the property after aOa expenses. 

report, 

^ +ho fnlinp of tax abatement foms for Nos. 21 and 
The Board approved the tiling oi ^'^ -^ 
23 Blagden Street, if the Law Department so advised. 

had eiven further consideration *° *! P°^"i„7,/but had no recommendation to 
area to the rear of the C«"*^^J^^^^,^S;ar^tion be deferred until such 
tfm^ fs SdsTn^d^LX^^n ^cLlfha^^en received. 

The Chairm^ of the Coneuttee -Juil^^^.s f^° ^P^^^r^:^^^^ 
recommended that the Director and his staff ^ ^utnorize ^ ^ ^^^ Central 

for the proc^ure to ^«/°ll""f ,^" P™^^e^^,S?ed'coSi^ation of its direction 
Library buildin-. Further, the 2°™f"®J^^rof Administration and Finance of 
to the- Director that he infor^n the Co™^-/^°"^^f ^^^'^^t nress at this tirto for 
the ConMoravealth that the Trustees of the 1;^^°^?^^ "^^^^°^ ^^atlnr^ that the 

mthin ^ to 6 months. 

Th.e Board ap,>roved the authorisation to thejir-tor and ^t^^^^^P-ee^^ 
to buildinc pro^ran ^l^^^^^^^Zl^^ZX beTeS ?or^consideration in the 

of additions to the ^^f ^^,^f !f ^^^^^-^e^of the arclAtect would De marie, 
autumn, ai'ter which a decision as to cnoice ox 

Hall. 

J. J 4. +v,= j^o-nrt the revised basic drawings and outline 
The Director presented to the .^°^^^^|/^^^^ i„ the Abbey Room and 
specification for ^^e installation o^^he public -talo,^^^^^^^ ^ . ^^y^^ ^^^^^^ 

ratiS tMt'=rrLrt"e'°^cSted1y theTrustees prior to requesting public 

bids on the work. ^ , .. ,^^^ 

On motion duly made and seconded, it was 

in the Central Library building. 
The T^irector stated that the Committee on Buildings had agreed that 






i 



h 



I 



action should now be taken to authorize the said coverage* 
On motion duly made and seconded^ it was 



I 



x'yr 



VOTED: that Milton £• Lord, Director and Librarian, be and 

hereby is authorized to continue the public liability- 
insurance coverage in the amount of $100, 000. -$300, 000*, 
at a cost of $379 #00 on the premises numbered 21 Blagden 
Street, 2$-27 Blagden Street, and bh Exeter Street, 
Boston, Massachusetts, based on the schedule of rates 
submitted by William A. Muller & Co., 99 Water Street, 
Boston, Massachusetts, said expenditure to be chargeable 
to the principal of the Benton Building Fund. 

The Director reported on the status of the purchase of No. 23 Blagden 
Street, that the premises were to be delivered by the owner on June 1st free 
of tenants and furniture, that the owner had reported that one tenant could 
not be evicted by that time because of present hospitalization, and that the 
Trustees* agent, Mr Alexander Beal, and Mr William McDermott, representing 
the Law Department of the City of Boston, had conferred that morning and as 
a result were to proceed to issue to the landlord a notice to vacate within 
one week, if it should prove necessary. This action was approved. 

The Director stated that Investment Counsel for the Benton Book, 
Benton Building, and Children's Funds had suggested that a meeting with the 
Trustees would be advisable. It was agreed that the Director should arrange 
to have Investment Counsel attend the next meeting of the Trustees to be held 
on June 16, 1961. 



I 



Dissolved; 



Minutes of Meeting 
Corporation 



(yih^^ r^ra4€roS^^ 



Clerk 



In Board of Trustees 
June 16, 1961 



I 



A regular meeting of the Trustees of the Public Library as a Corpor- 
ation was held in the Trustees Room at 3:30 p.m. 

Present: Messrs Buxton, McDonald, Murray and Rabb. 

The President, Mr Rabb, in the chair. 

The Director stated that arrangements had been made for representatives 
of the State Street Bank and Trust Company, Investment Counsel for the Benton 
Book, Benton Building, and Children's Funds to attend the meeting. 

Messrs Stevenson and Wilson then came before the Board* 

Mr Stevenson presented for the consideration of the Board recommend- 
ations for purchase and sale of certain holdings of the Benton Book, Benton 
Building, and Children's Funds. 

The Board raised queries concerning the yield of certain issues recom- 
mended as coi»5)ared with other available market offerings. Investment Counsel 
pointed out that considerations of future growth and long-range potential as 
well as current income had governed the reconinendations. 






Mr Stevenson stated that the present recommendation for liquidation 
of $100,000 in U.S. Treasuries in the Benton Building Fund and ^^^ P;^^^^^ 
of common stocks would be a further step toward increasing the equity holdings 
of this Fund, bringing them to 26%. 

Investment Counsel was questioned as to the relative equity and bond 
holdings in the other Funds, reporting that the Benton Book Fund had about 60% 
in equities, and the Children's Fund a slightly higher proportion which with 
action recommended at the present meeting would be brought back to 60%. 

Following discussion certain substitutions in the equity recommendations 
before the Board for consideration were offered and, on motion duly made and 
seconded, it was 



I 



I 



VOTED: 



that James E. Gildea, Collector-Treasurer be and hereby 
is authorized and directed on behalf of the Trustees of 
the Public Library of the City of Boston to take the 
following action in respect to the BENTON BOOK FUND: 



To Sell : 

250 shs. 

225 shs, 

600 shs, 

3liO shs. 



United Aircraft 
Continental Can 
Utah Power k Light 
First National Stores 



- at market 

- at market 

- at market 

- at market 



and 
VOTED: 



and 

VOTED: 



To Purchase: 



150 shs. 
250 shs. 
100 shs. 
200 shs. 
250 shs. 
29 shs. 



Norfolk k Western Railway 

Caterpillar Tractor 

J. C. Penney 

Ford Motor Corr?)any 

Commercial Credit Company 

Chase Manhattan Bank 



at market 
at market 
at market 
at market 
at market 
at market 



i 



I 



and 

VOTED: 



and 

VOTED: 



that the Secretary of Committees be and hereby is authorized 
and directed to noUfy the Collector-Treasurer of the fore- 
going vote. 

that James E. Gildea, Collector-Treasurer, be and hereby 
is authorized and empowered to sell, assign and deliver 
the following described United States securities registered 
on the books of the Treasury Department in the name of the 
Trustees of the Public Library of the City of Boston, 
Benton Building Fund: 



and 
VOTED: 



Aw i ij 



and 

FURTHER 
VOTED: 



and 

VOTED: 



that any or all assignments of the above-described secur- 
ities heretofore or hereafter made by the above-mentioned 
officer are hereby ratified and confirmed. 

that James E, Gildea, Collector -Treasurer, be and hereby 
is authorized and directed on behalf of the Trustees of 
the Public Library of the City of Boston to take the 
following action in respect to the BENTON BUILDING FUND: 



To Purchase: 



200 shs. 
500 shs. 
500 shs. 
200 shs. 
1U5 shs. 



Norfolk & Western Railway 
Standard Oil of Indiana • 
United Gas Corporation 
Ford Motor Company 
First National City Bank 



- at market 

- at market 

- at market 

- at market 

- at market 



that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote. 

that James E. Gildea, Collector -Treasurer, be and hereby 
is authorized and directed on behalf of the Trustees of 
the Public Library of the City of Boston to take the 
following action in respect to the CHILDREN'S FUND: 



To Sell ; 

35 shs. 
68 shs. 



General Electric 
Inland Steel 



- at market 

- at market 



To Purchase: 



$5,000. Int'l Bank for Reconstruction k Development 
h^ - 1/15/79 - - at market 

that the Secretary of Committees be and hereby is authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote. 



TITLE OF LOAN 

United States Treasury 
Bonds, 2\% of 1959-62 



SERIAL NOS. DENOMINATIONS TOTAL FORM OF REGISTRATION 



3U17 



$100,000 



$100,000 Trustees of the Public 
Library of the City of 
Boston, Benton Building 

$100,000 ^^^ 



I 



I 



Messrs Stevenson and Wilson then withdrew. 

The meeting was then resumed. • 

The minutes of the regular and annual meetings of May 26, 1961, as 
submitted were ^approved. 

* 

The President reported that since the preceding meeting the Finance 
Committee had taken action in respect to certain investments upon advice of 
Investment Counsel and that this action should be confirmed. 

On motion duly made «md seconded, it was 



234 



VOTED: 



that there be and hereby is confirmed and approved the 
direction to the Collector-Treasurer by the Finance 
Committee on behalf of the Trustees of the Public 
Library of the City of Boston as follows: 

FOR THE BENTON BOOK FUND; 



To Sell : 

230 shs* West Virginia Pulp & Paper 
1^0 shs. Middle South Utilities 

To Purchases 



- at market 

- at market 



225 shs* Crown Zellerbach Corporation - at market 

The Chairman of the Finance Committee stated that there had been no 
formal meetings of the Finance Committee and that such action as had been taken 
had been confirmed above* 

The Assistant Director for General Administration stated that the pur- 
chase of No. 21 Blagden Street had now been completed and that formal action 
was needed to incorporate in the Benton Building Fund the net income received 
in rents from tenants of No. 21 Blagden Street prior to the vacating of the 

building. 

On motion duly made and seconded, it was 

VOTED: that the sum of one hundred and nine dollars and sixty-four 
cents ($109.6U) tendered at this meeting of the Board as net 
income on rentals received from January 10, 1961, to March 17, 
1961, on premises at No. 21 Blagden Street by the Trustees 
of the Public Library of the City of Boston (a corporation 
under Chapter llU of the Acts of I878) be, and the same here- 
by is, added to the principal of the Benton Building Fund. 

The Assistant Director then reported on the unsatisfactory progress made 
toward purchase of No. 23 Blagden Street, that to date it had been iirpossible to 
obtain delivery of the building despite promises of delivery by the owner on 
June 1, then June 8, and June 1^, and that the Law Department has now started 
eminent domain proceedings in order to bring the matter to a conclusion. He 
stated that this was a progress report and that no action need be taken by the 
Board at present. 

The Assistant Director reported further that specifications for bids on 
the proposed demolition of the former B.A.A. buildings and Nos. 21 and 23 Blagden 
Street were being prepared but that these cannot be completed until the Ubrary's 
consulting engineer can gain access to the No. 23 Blagden Street premises in 
order to make a thorough examination of the property, and that up to the present 
such access had been denied by the owner* 

The Assistant Director reported on the situation in respect to the 
Library's overtures to Boston University toward release to the Library of 
the Jacob Sleeper Hall portion of the building at 688 Boylston Street in the 
near future. He stated that as a result of Boston University's pressure on 
the State Division of Unemployment Security to vacate the building belong- 
ing to Boston University which it now occupies, the Commissioner of Adminis- 
tration and Finance, Mr Charles Gibbons, had called a conference of the 



I 






I 



I 



I 



I 



I 



interested parties which he had attended. The Commissioner preferred to 
enter into a 3-year rather than 2 -year lease for continued use of the 
Boston University property at 88O Commonwealth Avenue; while at the same 
time bringing pressure to bear on the programning of the building that is 
to house the Unemployment Security Division prior to the present 1961i 
schedule. The Assistant Director stated that he had indicated that the Li- 
brary might want delivery by June 1963 and that he had then been requested 
to ask the Trustees Aether, if the Library should have need of the property 
by June I963, would the Trustees give consideration to alternative proposals 
for the period from 1963 as follows: 

a. Make available to Boston University the Library's Lecture Hall so 
that the University could made use of it for activities for which 
it now uses Jacob Sleeper Hall. 

b. Make available to the University when the buildings to the rear of 
the Central Library building are demolished space for it to put in 
a temporary building for use for such purposes. 

He stated that the University would prefer the use of the Lecture Hall 
as the other would entail an expenditure of $50,000. 

The Director stated that inasmuch as the University's use of the 
Lecture Hall would be a daily use, it would be very hard on the physical 
plant, it would create considerable noise, and it would make iBq)Ossible free 
use of the quarters for the Library's own activities and programs* He pointed 
out that the Law Department might also question a lease arrangement for such 
use. He stated that while Boston University might be greatly inconvenienced 
the needs of the Library were also great, particularly in connection with the 
coming demands for space to house state aid activities of the reference and 
research regional service. He stated that the provision of space for a 
temporary building would be much more satisfactory to the Library. While 
the Library may not have a need for the old medical school building for the 
immediate future it may have need of Jacob Sleeper Hall, but the final 
planning has not been crystalized as yet. 

The President stated that the needs of the Library would not be known 
until September, and therefore the Trustees are not in a position to make a 
reply until then. Following discussion, the Director was instructed to so 
advise Coninissioner Gibbons* 

The Director reported receipt of a gift from Rita M. Creamer* 
On motion duly made and seconded, it was 

VOTED: that the sum of thirty-five dollars ($35fOO) tendered at 
this meeting as a gift by Rita M. Creamer, of Mary Knoll, 
New York, be, and the same hereby is accepted, this sum 

to be used for general purposes* 

■ t' 

The Director stated that he was planning to combine with his 
attendance at the annual conference of the American Library Association in 
Cleveland an inspection of a number of the new larger library buildings en 
route to provide a further background for the planning of the expansion of 
the Central Library building. He stated that the additional expenses in 
connection with this trip would approximate $230* 

On motion duly made and seconded, it was 



2iG 



J 



VOTED! that there be and hereby is authorized an expenditure from 
the Benton Building Fund by the Director up to an amount 
of two hundred and thirty dollars ($230.00) for traveling 
expenses in connection with inspection visits to certain 
library buildings. 

The Director reported that a special meeting would probably be neces- 
sary in July to award the contract for the work on the public catalog and the 
book railway extension, and action on the demolition of the buildings to the 
rear if the necessary data is then available, such meeting probably to be held 
the week of July 17. 



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Dissolved: 



^Lu^ /2 yS^Jt^^LrU^ 






Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
July 16, 1961 



A special meeting of the Trustees of the Library as a Corporation was 
held in the Trustees Room at 3:00 p.m. 

Present: Messrs McDonald, Murray, Rabb, and Mr Augustin H. Paricer, Jr, 
appointed as a Trustee to fill the unexpired term of Mr Frank W. Buxton, who 
resigned July 12, 1961. 

The President, Mr Rabb, in the chair. 

The Director presented a certificate from the City Clerk under date 
of July 13, 1961, stating that Augustin H. Parker, Jr, having been appointed 
to be a Trustee for the term ending May 1, 196$, had appeared on July 13, 1961, 
and been duly sworn as a Trustee, 

The Board then gave consideration to the manner in which an appropriate 
recognition might be given to the signal service which Mr Buxton had given to 
the Library as a Trustee, a service longer than that any other Trustee had 
rendered. The President suggested that the Mayor be requested to consider 
appointment of Mr Buxton as Trustee, Emeritus, in addition to the usual minute 
on his services to be spread upon the records. Msgr Murray suggested that 
there be revived the practice of granting as a mark of honor the "freedom of 
the alcoves**. It was suggested that the minute when prepared be translated 
into a formal scroll and that a very special card for limitless use of the 
Library be printed for Mr Buxton. 

The Board approved the several suggestions as above. It was agreed that 
the President approach the Mayor in the matter of the appointment as Trustee, 
Emeritus, that MBgr Murray prepare the text of the minute on Mr Buxton's services, 
and that the Director arrange for the engrossment of the minute and the designing 
of the special library card. It was agreed that if the Mayor should be willing 
to make such an appointment notification of his appointment as Trustee, Emeritus, 
be given to Mr Buxton at once, and that the minute and the issuing of the 
specially designed card be done together, but subsequently. It was further 
agreed that action to grant "freedom of the alcoves" to Mr Buxton be taken at 
the present meeting and notification of this be sent to Mr Buxton by the Presi- 
dent at once. 



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i7 



On motion duly made and seconded, it was 

VOTED: that the Board takes great pleasure in granting to 
Frank W. Buxton, Trustee 1928-1961, the freedom of 
the alcoves. 

The President then appointed Mr Parker as a member of the following 
Committees: Buildings, Home Reading and Community Services, Finance, and as 
Chairman of the Committee on Reference and Research Services, 

The Assistant Director for General Administration stated that in 
response to public advertisement sealed proposals for the installation of a 
public catalog in the Abbey Room and a conveyor belt to Bates Hall had been 
received and opened at noon on July 11, 1961, as follows: 



Kirkland Construction Company 

US Inman Street 

Cambridge 39, Massachusetts 

Edward Goverman 
130 Halleck Street 
Boston 20, Massachusetts 

Sciabia & Company, Inc. 
86 Shawmut Avenue 
Boston l6, Massachusetts 



$192,312,00 



$220,000.00 



$261*, 200,00 



He reported that the low bidder had had experience in library construction 
both in Wellesley and Fitchburg. 

Before taking action in respect to the aforesaid contract the Board 
discussed the problem of a further dimunition of the Dr Samuel Abbott Green 
Memorial Fund by its use for renovation purposes since this was the one 
substantial trust fund which was available to the Trustees for special pro- 
jects, the possible use instead of the Benton Building Fund for this work, 
or the possibility of restoring to the Green Fund monies that should be 
expended for this woric \ihen the Extraordinary Repairs Loan funds becone 
available . 

♦ 

The Director reported on the several points raised. He stated that in 
the original modernization program adopted by the Trustees in 195U the use of 
a substantial portion of the Green Fund had been envisaged, with the plan to 
designate a wing or other appropriate portion of the building or conteirplated 
addition to the Central Library as a memorial to Dr Green and that this still 
could be done although not for the Abbey Room itself. He stated that the 
Benton Building Fund cou3d not be used for renovation except when such con- 
struction was adjacent to and necessary because of the erection of an addition 
to the Central Library building. Furthermore, he stated that Mr William H. 
Kerr of the Law Department has advised that when this should take place it will 
be necessary to prepare a complete statement of the planned work and the 
allocation of funds for its specific parts for submission to the Attorney- 
General for his approval of such expenditure from the Benton Building Fund, The 
Director reported in respect to the Extraordinary Repairs Loan that it had been 
hoped that the funds for the Library from this source might have been available 
before the work was undertaken, but this was not so and there was probability 
that it would be months before the fbnds were available. He stated that the 



■MHMil 



^iS 






suggestion of restoration fX'om the Extraordinary Repairs Loan^f monies advanced 
by the Green Fund would need exploration, perhaps with the City Auditor, and 
certainly with the Law Department, moreover, that the City Council will pass 
on the allocations of funds from this Loan and that its members have already 
on more than one occasion indicated their interest in the expenditure of the 
Green Fund to meet current repair and other needs. 

It was agreed that action at this meeting should be taken to make 
expenditure from the Green Fund, but that the Director at the same time 
should explore the possibility of obtaining funds for the work from other 

than the Green Fund. 

On motion duly made and seconded, it was 



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VOTED: 



and 

VOTED; 



that there be awarded to the Kirkland Construction Company, 
U8 Inman Street, Cambridge, Massachusetts, the lowest re- 
sponsible and eligible bidder in the public bidding, the 
contract for installing the public catalog in the Abbey 
Room and a conveyor belt to Bates Hall, Central Library 
building, according to the specifications set forth in 
the contract, in the total amount of one hundred ninety- 
two thousand three hundred and twelve dollars ($192,312.00), 
chargeable to the principal of the Dr Samuel Abbott Green 
Memorial Fundj 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract with the Kirkland Construction Company, U6 Inman 
Street, Cambridge, Massachusetts, for installing the public 
catalog in the Abbey Room and a conveyor belt to Bates Hall, 
Central Library building, the payments prescribed by said 
contract from principal of the Dr Samuel Abbott Green Mem- 
orial Fund, if he finds that the conditions precedent to 
such payments have been fulfilled; 

that the Collector-Treasurer be and hereby is authorized 
to withdraw from time to time, from the unit holdings of the 
Dr Samuel Abbott Green Memorial Fund in the General Invest- 
ment Account, units in monetary value to a total amount of 
$192,312. upon presentation by Milton E. Lord, Director, 
and Librarian, of authorizations to make payments as specified 
in a contract with the Kirkland Construction Company, U8 Inman 
Street, Cambridge, Massachusetts, for installing the public 
catalog in the Abbey Room and a conveyor belt to Bates Hall, 
Central Library building. 

The Assistant Director (for General Administration) reported that finally 
papers had been passed for purchase of No. 23 Blagden Street, although the keys 
have not been surrendered, and that until these are surrendered the sum of $500. 
has been withheld by the attorney acting for the Library Trustees, to be for- 
feited if the keys are not delivered on this coming Monday. 

The President then reported on a recent discussion he had had with 
Alexander Beal, who had acted for the Trustees in the acquisition of the pro- 
perties at No. 21 and 23 Blagden Street, wherein Mr Beal had urged the carrying 



f 



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and 

VOTED: 



H 



I 



of liability insurance on these properties and had made the further sug- 
gestion of exploration with a concern such as Fitz-Inn Auto Parks, Inc. 
of the possibility of its undertaking the demolishment of the properties 
in return for the use rent-free of the space for several years for parking 
purposes, thus eliminating for the Library Uability expenses and the 
responsibilities for demolishment. 

The Assistant Director reported that he had already taken steps to 
place joint public liability insurance on the aforesaid property at No. 23 
Blagden Street in the amount of $$0,000-$100,000, and also fire insurance 
coverage in the amount of $U0,000# 

On motion duly made and seconded, it was 



VOTED: 



and 

VOTED: 



that Milton E. Lord, Director, and Librarian, be and 
hereby is authorized to arrange for fire insurance with 
extended coverage in the amount of $U0,000 at an annual 
cost of $176.10 on the premises numbered 23 Blagden 
Street, Boston, based on a schedule of rates submitted 
by William A. Muller & Co., 99 Water Street, Boston 9, 
Massachusetts, said expenditure to be charged to the 
principal of the Benton Building Fund. 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to arrange for public liability insurance 
coverage in the amount of $50,000-$100,000 at an annual 
cost of $20.99 on the premises numbered 23 Blagden Street, 
Boston, based on a schedule of rates submitted by William A. 
Muller & Co., 99 Water Street, Boston 9, Massachusetts, 
said expenditure to be charged to the principal of the 
Benton Building Fund. 

The President reported further in respect to the proposal that Fitz- 
Inn Auto Parks, Inc. undertake the demolishment of the buildings and preparation 
of the parking area, that it was suggested as a means of reducing the Ubrary»8 
costs and responsibilities for the work, that there was a possibility that if no 
rent were to be paid no tax liability would be incurred, that, even if a longer 
period of time were to be needed by Fitz-Inn Auto Parks, Inc. to recoi^ demolish- 
ment expenses, the Trustees might enter into an agreement to assume a propor- 
tionate share of this cost based on the point of time at which the Trustees 
should take over the property. 

The Board authorized the Director to explore with Mr Alexander Beal 
acting on behalf of the Trustees the possibility of entering into an arrange- 
ment with a commercial parking firm to undertake the demolishment of the 
buildings of the former B.A.A. and Nos 21 and 23 Blagden Street in return for 
use of the space for commercial parking, with the terms to be prorated according 
to the period at which the Trustees should require the properties. 

The Director then submitted for the consideration of the Board a 
recommendation from Investment Counsel that the Trustees exercise their right 
to exchange certain U. S. Treasury Notes held by the Benton Building and Benton 
Book Funds for one of several other issues being offered by the Government. 

On motion duly made and seconded, it was 









VOTED: 



and 



that the Collector-Treasurer be and hereby is authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following action 
in respect to the Benton Building Fund and the Benton 
Book Fund: 

For the Benton Building Fund 

To Exchange ; 

$U9,000. U« S. Treasury Notes Us-8/l/6l 

For 

$U9,000« U. S. Treasury Notes 3 3/kB''^/lS/6k 

For the Benton Book Fund 
To Exchange : 
$1^,000. U. S. Treasury Notes Us-8/l/6l 

For 

$15,000. U. S. Treasury Notes 3 3As-8/l5/6U 



VOTED: that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 

The Director reported that there would shortly be sent to the Trustees 
the formal appraisal as of June 30 of the General Investment Account as estab- 
lished by Investment Counsel, such appraisal setting the market value of the 
Account at $2,198,312. He stated that the Board had requested that Investment 
Counsel in connection with its quarterly appraisal of the General Investment 
Account revise the value of the unit holdings, originally $1.00 and more 
recently $1.25, in order to maintain an equable distribution of income between 
the various funds. He stated Investment Counsel had now advised that the new 
unit value was $l.l42 as of June 30. 

On motion duly made and seconded, it was 

VOTED: that as of June 30, 1961, the value of unit holdings of 
the General Investment Account be established at $1.)42 
per unit. 



Dissolved: 



Minutes of Meeting 
Corporation 




/?^<*t4s5^«^ 



In Board of Trustees 
September 22, 1961 



A regular meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 3^30 p.m. 

Present: Messrs Canham, McDonald, Murray, Parker, and Rabb. 



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The President, Mr Rabb, in the chair. ? 

The minutes of the regular meeting of June 16, 1961, and the special 
meeting of July 18, 1961, as presented were approved. 

The Chairman of the Finance Committee reported that since the 
preceding meeting the Finance Committee had taken ^^^^^^J ,^, ^^^^^ ^^ 
certain investments upon advice of Investment Counsel and that this 
action should be confirmed. 

On motion duly made and seconded, it was 

VOTED- that there be and hereby is confirmed and approved the 
VOTED, ^^a^^^^^ ^^ ^^ ^^^^^ committee on behalf of the Trustees 

of the Public Library of the City of Boston to the 
Collector-Treasurer to take the following action: 

On June l6, 1961 

For the John Deferrari Indenture of Trust 19U8 

To Purchase: 

$10,000 Federal Nat •! Mortgage Assoc. 1*^8-1973 

- limit 100 
with proceeds at maturity of $10,000 Peoples Gas Light & 

Coke 3S-6/15/61 
For the General Investment Account 

To Sell ; 

200 shs. Continental Oil 
300 shs. Corn Products 

To Purchase: 



- limit 52 

- limit 50 



$25,000. Federal Nat»l Mortgage Assoc. Uis-1973 
- limit 100 

On June 23i 1961 

For the General Investment Account 

To Convert Holdings on a Share for Share Basia ; 
1100 shs. Philadelphia Electric Preference Common 

Into 

1100 shs. Philadelphia Electric Common 









On July 26. 1961 

For the John Deferrarl Indeature of Trust 19li8 



To Sell : 

267 shs« 
100 shs» 



El Paso Natural Gas 
General Dynamics 



- limit 25 

- limit 31 



I 



I 



limit 33 
at market 



To Purchase : 

300 shs. Aluminium, Ltd. 

2^ shs. E. I. Dupont DeNemours 

On August 21. 1961 

For the Benton Building Fund 
To Pxirchase ; 

$50,000 U. S. Treasury Discount Bills (to mature on 

Oct, 26, 1961) 
$50,000 U. S. Treasurv Discount Bills (to mature on 

Nov. 2U, 1961 ) 

The Chairman of the Finance Committee stated that there had been no formal 
meeting of the nl^ me Conunittee since the last meeting and that such action as 
had been taken had been confirmed above. 

The Director reported the receipt of a gift of $25.00 from Mr Kurt 
Berger in appreciation for services rendered to him by the Print Department. 
On motion duly made and seconded, it was 

VOTED: that the sum of twenty-five dollars ($25.00) Rendered at 

this meeting of the Board of Trustees of the Public Library 
of the City of Boston (a corporation under Chapter IIU of 
the Acts of 1878) by Kurt Berger, c/o Herzfeld Sc Stern, 
30 Broad Street, New York, New York, as a gift be, and 
the same hereby is accepted with gratitude, to be used 
for the Print Department. 

The Director reported receipt of a second and final payment in the 
amount of $5,000. of a total gift of $10,000. from Mrs Sherburne Prescott for 
the preparation of dioramas for the Print Department. 

On motion duly made and seconded, it was 

VOTED: that the sum of five thousand dollars ($5,000.) tendered 
at this meeting of the Board of Trustees of the Public 
Library of the City of Boston (a corporation under Chapter III4 
of the Acts of 1878) by Marjorie mggin Prescott, of Green- 
wich, Connecticut, as a gift be, and the same hereby is, 
accepted with gratitude and funded as an addition to the 
"Mar;)orie Wiggin Prescott Fund" — the sane, together with 
all increments thereto (whether through addition of income 
or otherwise), to be used as this Board shall from time to 
Ume direct for the preparation of dioramas for the Print 
Department, and until fully depleted by such use to be de- 
posited in the Provident Institution for Savings in the Town 
of Boston and the income added to the principal. 



I 



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I 



The Director reported that the small balance in the Hir^n C. Merrill 
Fund for Current Use had been used for a purchase for the Print Department and 
that all expenditures from this Fund required authorization of the Board. 

On motion duly made and seconded, it was 



VOTED: 



that the Collector-Treasurer be and hereby is authorized and 
directed to make payment from the Hiram C. Merrill Fund for 
Current Use for expenditure incurred for the Print Depart- 
ment as follows : 



Mary C. Robbins 
109 Murdock Street 

Brighton 35, Massachusetts 



$.7li 



The Assistant Director (for General Administration) reported in the 
matter of the demolition of the former B.A.A. buildings and Nos 21 and 23 
Blagden Street that the Library's consulting engineers, Gilbert Small and 
Company, had now prepared the specifications for publid bidding, but that 
some conqplications had arisen in connection with the common wall between the 
Library's Annex building and No. 21 Blagden Street, He stated that a detailed 
report on this situation would be made to the Building Committee at its 
meeting in the coming week. 

The President inquired as to the developments in respect to the proposal 
made by Alexander Beal, the individual who had been assisting the Trustees 
recently in respect to acquisition of real estate, that demolition expense and 
responsibility be assumed by Parking Associates in return for use of the space. 
The Director stated that there had been omitted in the preliminary presentation 
of Parking Associates any consideration of the real estate taxes that would be 
incurred and that a further presentation would be made by this group when there 
became available the actual demolition costs to be received as a result of 
public bidding. 

The Assistant Director (for General Administration) made a progress 
report on the alterations for installation of the Public Card Catalog in the 
Abbey Room and the extension of the book railway to Bates Hall, that it is 
expected that the work will be completed by February 1, that it is ahead of 
schedule, and further that the subcontractors for the work are excellent. 

The Director reported in respect to the appointment of Frank W. 
Buxton as Trustee, Emeritus, that there had appeared in the City Record , an 
item concerning a letter from the Mayor to Mr Buxton in appreciation of his 
years of service as a Trustee and mentioning that he had suggested to the 
Trustees that they designate Mr Buxton as Trustee, Emeritus. In view of the 
fact that any appointment of a Trustee must be made by the Mayor there was 
questioned the designation by the Board of a Trustee, Emeritus. It was agreed 
that the Director should draft a suitable letter in respect to such an appoint- 
ment for the President to use in a further talk with His Honor the Mayor. 

Msgr Murray then sutmitted for the consideration of the Board a draft 
of a minute on the services of Mr Buxton, as had been requested by the Board, 
and a motion duly made and seconded, it was 

VOTED: that there be and hereby is adopted and ordered spread upon 
the records of the Corporation the following minute on the 
services of Frank W. Buxton as a Trustee of this Library: 









WHEREAS For a period of thirty-three years Frank W. Buxton 
Has serv ed the City of Boston and t^e cause of learning in 
the capacity of Trustee of the Public Library of the City 
of Boston and 

WHEREAS He has brought to this office over the years great 
gifts o f scholarship, sense of responsibility, and awareness 
of a great tradition and 

WHEREAS We who have served with him upon the board of Trustees 
know how the warmth of his personality and his shared experience 
have helped us in our common tasks. 

BE IT THEREFORE 

RESOLVED That we wish for him and Mrs Buxton many golden years 
ot conii nued activity and usefulness to the community, and be 
it further 

RESOLVED That there be extended to Frank Buxton as a token of 
Ihe Libra ry's debt to him the freedom of its alcoves, and be 
it finally 

RESOLVH) That this motion be spread upon the records of this 
meeting and be appropriately presented to Mr Buxton, 

The Director brought to the attention of the Board the recent items 
appearing in the press in respect to the -eventual disposition of the P*P«i*^^ 
President Kennedy, wherein it was first suggested that the papers be deposited 
in the Boston Public Library and subsequently that they be deposited in the 
present City Hall building as a separate library at such time as the City 
administration shall move into the new City Hall building to be erected in 
Scollay Square. It was agreed that at an appropriate time Msgr Murray should 
make inquiries of the Kennedy family as to any plans there may be for disposition 
of the papers* 

The Director reported that there was not sufficient uninvested principal 
cash on hand in the Dr Samuel Abbott Green Memorial Fund in the General Investment 
Account to provide funds for current payments to the contractor and architect in 
connection with the installation of the public catalog in the Abbey Room and a 
conveyor belt to Bates Hall and that it would be necessary to withdraw from the 
Special Savings Account established in the First National Bank of Boston to meet 
these payments. He further pointed out that action would have to be taken to 
provide cash from time to time until the work is coiT5)leted, as much as $135,000. 
by the first of the coming year. To meet these payments, it was suggested that 
the Director present at the appropriate meetings anticipated cash requirements in 
order to have cash on hand to make payments when and as needed, and that there be 
authorized withdrawal at this time of sufficient funds to meet obligations 
arising prior to the next meeting of the Board. 

On motion duly made and seconded, it was 

VOTED: that 38,732 units of the GENERAL INVESIMENT ACCOUNT, estab- 
lished by vote of the Board on December 1, 19^0, now held 
by the Dr Samuel Abbott Green Memorial Fund be redeemed for 
cash at the value of one dollar and forty-two cents ($l.l42) 
for the purpose of making cash available in the Dr Samuel 
Abbott Green Memorial Fund against which expenditures may 



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and 

VOTED: 



and 
VOTED: 



and 

VOTED: 



Dissolved: 



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Minutes of Meeting 
Corporation 



be charged in connection with a contract with the 
Kirkland Construction Company, U8 Inraan Street, 
Cambridge, Massachusetts, for installing the public 
catalog in the Abbey Room and a conveyor belt to 
Bates Hall, Central Library building; and that the 
GENERAL INVESTMENT ACCOUNT shall hereafter consist of 
1,508,6274 units instead of 1,5U7,3594 units as heretofore; 

that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 



that James E. Gildea, Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to take the following 
action in respect to the GENERAL INVESTMENT ACCOUNT: 

To Withdraw from Deposit : 

$U3,000.00 Special Savings Account — First National 

Bank of Boston 

that the Clerk be and hereby is authorized and directed 
to notify the Collector-Treasurer of the foregoing vote. 

a Clerk 

In Board of Trustees 
November 3, 1961 



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A regular meeting of the Trustees of the Public Library as a Corpora- 
tion was held in the Trustees Room at 3:30 p.m. 

Present: Messrs Canham, Murray, Parker, and Rabb. 

The President, Mr Rabb, in the chair. . 

The minutes of the regular meeting of September 22, 1961, as presented 
were approved. 

The Director stated that authorization for the routine administrative 
procedures annual^ voted by the Board were on the agenda for the present meeting, 
inasmuch as the next regular meeting does not take place until January 6, 1962. 

VOTED: that until January 1, 1963, the President, Vice President, 
the Director and Librarian of the Public Library of the 
City of Boston, and the Assistant Director (for General 
Library Operations) of the Public Library of the City of 
Boston be and they hereby are severally authorized to sign 
any and all contracts voted to be made by the Board in the 
name and behalf of the Corporation and any and all com- 
munications in connection with the award of contracts so 
voted or recommended to be so voted. 



-236 



3T> 



37 



y 



and 

VOTED; that Milton E, Lord, Director and Librarian, or i:^on his 
delegation, John J» Connolly, Assistant Director, or 
Elizabeth B. Brockunier, Assistant to the Director, and 
Clerk of the Trustees, be and hereby is authorized to sign 
on behalf of the Corporation in approval of the payment 
of all vouchers or bills covering expenditures to be charged 
in 1962 to trust funds or trust funds income, said payments to 
be reported to the Trustees at their next regular meeting for 
confirmation and approval* 

and 

VOTED: that, for the signing of checks dravn upon the petty cash 

checking accounts of the Library, Catherine A. Farrell, Princi- 
pal Accountant, John J« Connolly, Assistant Director, or Eliza- 
beth B. Brockunier, Secretary of the Trustees, Clerk of the 
Corporation, in the order of their respective availability, be 
authorized to countersign checks, provided that in no instance 
does the same individual both sign and countersign a check* 

The Chairman of the Finance Committee reported that there had been no 
meetings of the Committee since the last Board meeting and that the quarterly 
statement of the principal and of the income of the John Deferrari Indenture of 
Trust Dated July 1, 19hl, received from The National Shawmut Bank as Trustee, 
had been sent to members of the Committee as well as the quarterly appraisals 
of the Benton Book, Benton Building, and Children's Funds, the recommendations 
of which would be taken up later in the agenda. 

The Director reported receipt once again from the Albert H. and Jessie D» 
Wiggin Foundation of a gift for awards at the annual exhibition of the Boston 
Printmakers, the prize-winning prints to come to the Library's Print Department. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of the 

Public Library of the City of Boston the gift from the Albert H. 
and Jessie D. VS-ggin Foundation of the sum of one hundred 
dollars ($100.) to be used in connection with the annual 
exhibition of the Boston Printmakers for the granting of the 
two Albert H. Wiggin Memorial Purchase Prizes in the amount of 
fifty dollars ($50.) each. 

The Board then considered the several recommendations in the annual ap- 
praisal of Investment Counsel for the General Investment Account and the John 
Deferrari Indenture of Trust Dated December 13, 19U8, copies of i^iich had been 
sent to members. 

On motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and hereby is 
authorized and directed on behalf of th^ Trustees of the 
Public Library of the City of Boston to take the following 
action in respect to the GENERAL INVESTMENT ACCOUNT: 

To Withdraw from Deposit ; 

Balance on deposit Special Savings Account - First 

National Bank of Boston 



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and 

VOTED: 



and 



VOTED: 



I 



I 



and 



and 
VOTED: 



VOTED: 



and 



and 
VOTED; 



VOTED: 



and 
VOTED: 



I 



I 



To Sell : • • " 

$50,000 U. S. Treasury 3s-$A5/62 - at market 
$5,000 Scott Paper convertible debentures 3s-1971 

- limit 155 
U60 shs. American Can -^ limit U3 

600 shs. Bethlehem Steel - limit liO 

that the Clerk be and hereby is authorized and directed to 
notify the CollectorrTreasurer of the foregoing vote. 

that James E. Gildea, Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to take the following 
action in respect to the JOHN DEFERRARI INDENTURE OF TRUST 
DATED DECEMBER 13, 1918: 



To Sell : 

150 shs. American Can 



To Purchase: 



200 shs. Allegheny Power 



- limit U3 



- limit 51 



that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 

that James E. Gildea, Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to take the following 
action in respect to the GENERAL INVESTMENT ACCOUNT: 



To Purchase ; 

28/100 shs. Firestone Tire & Rubber 



- at market 



that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 

that James E. Gildea, Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to take the following 
action in respect to the JOHN DEFERRARI INDENTURE OF TRUST 
DATED DECEMBER 13, 191*8: 



To Purchase: 



80/100 shs. Firestone Tire & Rubber 



- at market 



that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 



The Director called attention to the recommendation of Investment 
Counsel for establishment of a new unit value for holdings of the GENERAL 
INVESTMENT ACCOUNT. 

On motion duly made and seconded, it was 



^:2H 



>'7 



29 



VOTED: that, effective November 3, 1961, the unit value for the 
GENERAL INVESTMENT ACCOUNT be and hereby is established 
as $1»U9 per unit. • • 

The Director stated that a redemption in units of the GENERAL IN- 
VES'WENT ACCOUNT would be necessary for cash disbursements to be made in 
November (approximately $60,000.) and in December (approximately $U5,000») 
from the Dr Samuel Abbott Green Memorial Fund under the contract for 
alterations for installation of the Public Catalog in the Abbey Room and 
Extension of book railway to Bates Hall. 

On motion duly made and seconded to make available the sum of $60,000. 
in November, it was 



VOTED: 



and 

VOTED: 



that 1+0,268 units of the GENERAL INVESTMENT ACCOUNT, estab- 
lished by vote of the Board on December 1, 1590, now held 
by the Dr Samuel Abbott Green Memorial Fund be redeemed for 
cash at the value of one dollar and forty-nine cents ($1.U9) 
for the purpose of making cash available in the Dr Samuel 
Abbott Green Memorial Fund against which expenditures may 
be charged in November in connection with a contract with 
the Kirkland Construction Company, U8 Inman Street, Cambridge, 
Massachusetts, for installing the public catalog in the 
Abbey Room and a conveyor belt to Bates Hall, Central Library 
building; and that the GENERAL INVESTMENT ACCOUNT shall 
hereafter consist of 1,1*68,3594 units instead of l,508,627i 
units as heretofore; 

that the Clerk be and hereby is authorized and directed to 
notify the Collect or -Treasurer of the foregoing vote. 



and to make available the sum of $U5,000. in December, it was 



VOTED: 



and 

VOTED: 



that 30,201 units of the GENERAL INVESTMENT ACCOUNT, estab- 
lished by vote of the Board on December 1, 1950, now held 
by the Dr Samuel Abbott Green Memorial Fund be redeemed for 
cash at the value of one dollar and forty-nine cents ($1.1*9) 
for the purpose of making cash available in the Dr Samuel 
Abbott Green Memorial Fund against %diich Expenditures may be 
charged on December 10 in connection with a contract with 
the Kirkland Construction Company, 1*8 Inman Street, Cambridge, 
Massachusetts, for installing the public catalog in the Abbey 
Room and a conveyor belt to Bates Hall, Central Library 
building; and that the GENERAL INVESTMENT ACCOUNT shall here- 
after consist of 1,1*38,1584 units instead of 1,1*65, 359| units 
as heretofore; 

that the Clerk be and hereby is authorized and directed to 
notify the Collector -Treasurer of the foregoing vote. 



The Assistant Director (for General Library Operations) reported that in 
response to public advertisement bids for demolition of buildings construction 
of parking lot, and miscellaneous work at comer of Exfeter and Blagden Streets 
had been opened and read on October 2l*, 1961, as follows: 



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Shuman Construction Co. 
251 Harvard Street 
Brookline 1*6, Massachusetts 

Park Construction Co., Inc. 

1*0 Court Street 

Boston 8, Massachusetts 

J. Slotnick Co. 
99 Chauncy Street 
Boston 11, Massachusetts 

Kirkland Construction Co., Inc 

1*8 Inman Street 

Cambridge 39, Massachusetts 

John J. BottiCo., Inc» 
1050 Adams Street 
Dorchester 2U, Massachusetts 



$107, 385*00 



121,1*00.00 



11*7,1*71.00 



11*8,800.00 



20l*,500*00 



I 



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He stated that the proposal of the low bidder had not been submitted on the 
proper form and, following consultation with the Law Department and there- 
after with members of the Board, the bids had been rejected and new bids 
had been advertised for, which were to be received on November 8, 1961. 
On motion duly made and seconded, it was 

VOTED: that there be confirmed the authorization on behalf of the 
Trustees of the Public Library of the City of Boston to 
reject all proposals submitted on October 2l*, 1961, in the 
public bidding for demolition of buildings, construction 
on parking lot, and miscellaneous work at the corner of 
Exeter Street and Blagden Street. 

He called attention to the receipt of a letter under date of 
October 27, 1961, from the second low bidder, the Park Construction Company, 
objecting to the rejection of the bids instead of award to the second low 
bidder. He stated that the Law Department had advised that no action be 
taken in respect to said letter. 



Dissolved: 



'^^nUiJu^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
19 January 1962 



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A regular meeting of the Trustees of the Public Library of the City 
of Boston as a Corporation was held in the Trustees Room at 3:30 p.m. 

Present: Messrs Canham, Murray, Partcer, and Rabb. 

•nie President, Mr Rabb, in the chair. 

The minutes of the meeting of November 3> 1961, as presented were 
approved* 






The President reported that the Finance Committee had taken certain 
action on behalf of the Corporation since the preceding meeting ^ich should 
be confirmed at the present meeting. 

On motldn duly made and seconded, it was 

VOTED- that there be and hereby is confirmed the following action 
taken by the Finance Corwiittee on behalf of the Corporation: 

On November lit, 1961 

For the John Deferrari Indenture of Trust 19l48 

To Purchase ; 

200 chs Allegheny Power - limit ^5 

instead of limit 51 as authorized on November 3, 19ol 

m 

On November iSi 1961 

For the General Investment Account 

Approval to retain a balance of five dollars in the Special 
Savings Account for the General Investment Account in the 
First National Bank; this balance, together with accrued 
interest, to be withdrawn following receipt of the next in- 
terest payment in the account in January, 1962. 

On November 27 > 1961 

For the General Investment Account 
To Purchase ; 

2/1 shs First National Bank of Boston - at market 
28/100 shs Columbia Broadcasting System- at market 

For the John Deferrari Indenture of Trust 19i48 

To Convert Holdings: 

^0 shs Abbott Laboratories h% Conv. preferred 

Into 

85 shs Abbott Laboratories common 

To Purchase : 

6U/100 shs Columbia Broadcasting System-at market 

. , For the Benton Book Fund 

Acceptance of cash payment for partial share of Beneficial 
Finance Company 



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On December 1$, 1961 

For the Benton Book Fund 

To Sell; 

150 shs Norfolk & Western 

500 shs Niagara Mohawk 

550 shs Union Electric 

225 shs Crown Zellerbach 

UOO shs J. C» Penney 

To Purchase; 



1000 shs Baltimore Gas & Elec. 
1000 shs Gulf States Utilities 
500 shs United Gas Corporation 
800 shs Scott Paper 
600 shs S# D. Warren 
800 shs Hooker Chemical 

For the Children's Fund 

To Sell ; 

125 shs Niagara Mohawk 

To Purchase ; 

IhO shs Baltimore Gas & Electric 



at market 
at market 
at market 
at market 
at market 



200 shs 


Baltimore Gas & Electric 


- at market 


500 shs 


Gulf States Utilities 


- at market 


100 shs 


United Gas Corporation 


- at market 


600 shs 


Scott Paper 


- at market 


100 shs 


Sears Roebuck 


- at market 


600 shs 


Hooker Chemical 


- at market 


250 shs 


Caterpillar Tractor 


- at market 


For the Benton Building Fund 




To Sell; 






200 shs 


Norfolk & Western 


- at market 


1500 shs 


N«F. Electric System 


- at market 


700 shs 


Niagara Mohawk 


- at market 


600 shs 


Union Electric 


- at market 


500 shs 


Cons. Natural Gas 


- at market 


306 shs 


Kimberly-Clark 


- at market 


500 shs 


Employers Group 


- at market 


To Purchase: 





at market 
at market 
at market 
at market 
at m«a*ket 
at market 



- at market 



- at maiicet 






(Wt Jti 



On December 29 » 1961 

For the Benton Book Fund 

To transfer from the Benton Book Fund Income Account 
to the Benton Book Fund Principal Account, at $51. per 
share, 6 30/60 shares of Standard Oil of New Jersey 
received as a stock dividend from Standard Oil of 
Indiana* 

The Assistant Director (for General Administration) stated that as 
indicated above on December 29, 1961, the Finance Committee ^^ J^^f ^ 
authorize transfer to principal of 6 30/60 shares ^^ standard Oil of New 
Jersey as a partial dividend payment on holdings of Standard Oil of Indiana 
belonging to the Benton Book Fund, but that the Collector-Treasurer has now 
iSo^^ed the Libraiy that the partial share had been paid in cash and that 
the vote should therefore read for transfer of 6 shares only. 

The Board approved correction in the vote of authorization of transfer 
to principal of Benton Book Fund from 6 30/60 shares to 6 shares of standard 
Oil of New Jersey. 

The Assistant Director (for General Administration) reported that of 
the numerous changes authorized by the Finance Committee on ^^^^^^. ^^>/^f > 
all had been carried through with the exception of purchase of 250 shares of 
Caterpillar Tractor for the Benton Book Fund for ^ich there was not sufficient 
cash on hand, and of 25 shares of Employers Group in the Benton Building Fund 
not yet sold. 

The Director reported that annually the Board must take action at its 
first meeting in January to authorize the Director to effect the distribution 
of income earned in the preceding twelve months by the General Investment 
Account, the Benton Book Fund, and the Children's Fund, in accordance with the 
pertinent instruments governing such distribution. 

On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director, and Librarian of the Public 
Library of the City of Boston, be and hereby is authorized 
and directed to cause to be distributed and paid to the Trustees 
of the Public Library of the City of Boston the income of the 
GENERAL INVESTMENT ACCOUNT for the period 6f January 1, 1961, 
to December 31> 1961. 

VOTED: that Milton E. Lord, Director and Librarian of the Public 
Library of the City of Boston, be and hereby is authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Josiah 
H. Benton, as defined by the Agreement of Compromise, dated 
January 15, 1935, and made in connection with the administration 
of the trust created by said Clause, four-tenths of the income 
of the BENTON BOOK FUND for the period from January 1, 1961, 
to December 31, 1961, inclusive, now held in the custody of 
the Collector-Treasurer of the City of Boston, and to cause 
to be distributed and paid to the Trustees of the Public 



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and 



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Library of the City of Boston, the remaining six-tenths 

of said income for said period to be applied to the purchases 

provided in said Agreement of Compromise. 

and 

VOTED: that Milton E. Lord, Director and Librarian of the Public 
Library of the City of Boston, be and hereby is authorized 
and directed to cause to be paid to the Rector of Trinity 
Church income for the year ending December 31, 1961, on the 
CHILDREN'S FUND, now held in the custody of the Collector- 
Treasurer of the City of Boston pursuant to the provisions 
of the nth Clause of the will of Josiah H. Benton, as re- 
quired by the 12th Clause of said will. 

The Director reported that such business as had been necessary for the 
Finance Committee to transact since the last meeting of the Board had been 
transacted by letter ballot, with the exception of action taken on the occasion 
of a meeting on December 15, 1961, of the Committee on Reference and Research 
Services at which a quorum of the Trustees had been present and that this 
action had been confirmed above. ^ . . . 

In the absence of the Chairman of the Committee on Buildings the 
Director reported that the Committee had met on November 10, 1961. 

The Committee had considered proposals submitted in the second public 
bidding for demolition of buildings, construction of a parking lot, and 
miscellaneous work on the corner of Exeter Street and Blagden Street, and had 
awarded the contract to the low bidder, the Caputo Construction, Inc. and had 
awarded the contract for engineering services in connection with said contract 
to Gilbert Small & Co, Incorporated. He stated that this action should be 
confirmed. 

On motion duly made and seconded, it was 

VOTED: that there be confirmed the action of the Committee on 

Buildings at its meeting of November 10, 1961, in awarding 
a contract to Caputo Construction, Inc., 21; Dane Street, 
Somerville, in the amount of $117,269., for the demolition 
of buildings, construction of parking lot, and miscellaneous 
work at the corner of Exeter Street and Blagden Street, Boston, 
chargeable to the Benton Building Fund. 

VOTED: that there be confirmed the action of the Committee on 

Buildings at its meeting of November 10, 1961, in entering 
into a contract with Gilbert Small 4 Co., Inc., 10 State 
Street, Boston, for engineering services, subject to the 
terms, agreements, and conditions set forth in said contract, 
and the total fee thus charged to be paid from the principal 
of the Benton Building Fund. 

The Assistant Director reported that the engineering fee to be charged 
for the above work would be on the basis of 105^ for alteration work rather than 
the rate charged for new work. 

♦ 

The Director reported receipt from Mr Morris Goodman of a gift for the 
purchase of books. 

On motion duly made and seconded, it was 



and 



M4 



'Wt 






X 



VOTED: that the sum of one hundred dollars ($100) tendered at this 
meeting of the Board by Mr Morris Goodman of Boston, 
Massachusetts, to the Trustees of the Public Library of 
the City of Boston (a corporation under Chapter llli of 
the Acts of 1878) for the purpose of purchase of books be, 
and the same hereby i% accepted with gratitude. 

The Assistant Director (for General Administration) reported that there 
had been received and sent out to the members of the Board copies of the report 
of the Corporation's holdings covering the years 1959 and I960 as rendered by 
the Independent Public Accountants retained to make the examination, Arthur S. 
Young & Co. He stated that the Finance Committee had made so many investment 
changes in I96I that the I960 Report would not be entirely satisfactory for the 
Trustees to use as a basis for checking the Corporation's holdings by sampling 
and suggested that the report for I96I be undertaken at once and that the 
checking by sampling await this report. 

Following discussion, the Director was authorized to engage the services 
of Arthur S. Young & Co. to make its examination of holdings for the year I96I at 
once, Mr Parker to make a ^ot check of the securities of the Corporation in the 
vaults of the National Shawmut Bank and an inspection of the proceed^' ags of the 
auditors during their actual examination of the securities at the vattlts. It 
was agreed that the President, if available, and the Vice President would join 
Mr Parker in representation of the Board in the spot checking. 

The Director presented the Eleventh Account rendered by the National 
Shawmut Bank as sole Trustee under the JOHN DEFERRARI INDENTURE OF TRUST DATED 
JULY 1, 19li7, copies of which had been sent to members of the Board. Mr Parker 
stated that he had examined it and that it seemed in order. The Director stated 
that there was a ninety -day period within ^ich to file any objection, dating 
from November 29, I96I. A copy of the Indenture instruinent was to be sent to 
Mr Parker for his examination in connection with the said account. 

The Assistant Director (for General Administration) brought to the attention 
of the Board a request received from Isenberg Bros. Inc. for payment of a 
broker's commission for rental of premises for»nerly owned by the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, 19^8. He stated that the original ten- 
year rental agreement with the Franklin Savings Bank had been written with a 
renewal provision for a second ten years, and that the Bank has now renewed the 
lease for a further ten years with the present owner who refuses to pay a com- 
mission which was not noted in the agreement at time of sale. 

The Assistant Director stated that the informal opinion given by Mr William 
McDermott, Assistant Corporation Counsel of the City of Boston, was that the Trustees 
were not liable, and that he had suggested that no action be taken for the present. 
The Board instructed the Assistant Director to get in touch with Mr Isenberg to 
inform him that the Trustees are not liable. 

The Assistant Director brought to the attention of the Board the interest 
of the Collector-Treasurer in having an up-to-date listing of brokerage firms 
approved by the Board for use by the Collector-Treasurer in transacting the Board's 
financial transactions. Following discussion the following names were added to the 
list of approved brokers: 



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Brown Brothers & Harriman 
Estabrook & Company 
First Boston Corporation 
Kidder, Peabody 
Payne Webber Jackson 
Merrill Lynch Pierce 
Townsend, Dabney, & Tyson 
White, Weld & Company 



Mr William Driver 

Mr Peavey 

Mr William Potter 

Mr Albert Pratt 

Mr Edward N. McMillan 

Mr Irving Gunn 

Mr Kaplan 



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The Assistant Director submitted for consideration preliminary budget 
allocations for trust funds income for 1962, predicated on the income of trust 
funds being no less than for the preceding year, stating that the true income 
amounts will not be known until after the income distribution authorized earlier 
in the meeting is made. He stated that this adoption of budget would permit 
expenditures from trust fund income in the interim period. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is adopted, effective January 1, 1962, 
a preliminary budget for 1962 for use of trust funds income, 
as set forth in the accompanying schedules: 

DIVISION OF REFERENCE & RESEARCH SERVICES 

General : 

General Reference 
Periodicals and Newspapers 

Newspapers $2,U00.00 

Microfilm 1,600.00 

Government Documents 
Maps 

The Humanities: 

Literature and Language 

History 

Philosophy, Psychology and Religion 

The Arts ; 

Fine Arts 

Music 

Prints 

The Social Sciences : 

Business 
Education 
Social Science 



$U,iiOO.oo 

U,000.00 



1,000.00 
100.00 



li, 700.00 
U, 700.00 

3,000.00 



14,700.00 

2,700.00 

800.00 



5,000.00 
3,000.00 

5,000.00 



Science and Technology : 

Physical Sciences 
Biological Sciences 
Engineering Sciences 
Patents 



2,500.00 

2,500.00 

3,000.00 

200.00 



$ 9,500.00 



12,1400.00 



8,200.00 



13,000.00 



8,200.00 



^16 



(Wt 






Rare Books 
Judaic a 
Hibernica 
NovAnglica 
Reserve Fund 
Contingency Fund 



DIVISION OF HOME READING & COMMUNITY SERVICES 

Charlestown Branch 
Dorchester Branch 
East Boston Branch 
Mattapan Branch 
Roslindale Branch 
South Boston Branch 
Uphams Comer 
West End Branch 
West Roxbury Branch 
Miscellaneous 



TOTAL 



TOTAL 



NON-PUBLIC DEPARTMENTS 



Director's Office 

Information Office 

Personnel Office 

Office, Home Reading 

Office, Reference & Research 

Cat. & Class. - Home Reading 

Cat. & Class. - Reference & Research 

Book Selection - Home Reading 

Book Selection - Reference & Research 

Book Purchasing Department 

Staff Library 



For the Benefit of the Library Staff : 

Boston Book Fair 1938 Fund 
Louis E. Kirstein Fund 
Alice Lincoln Whitney Fund 

For Special Awards : 

Mary U, Nichols Fund 



TOTAL 



$ 17.00 
TUl.OO 
803.00 



27,200.00 

500.00 

$00.00 

500.00 

3,000.00 

li,OOO.QO 

$87,000.00 



$ 1,090.00 
132.00 
370.00 
8U5.00 

9U.00 
233.00 
180.00 

I4O.OO 
112.00 
282.00 

$ 3,378.00 



$ 300.00 

100.00 

50.00 

100.00 

100.00 

350.00 

1,000.00 

150.00 
li5o.oo 

200.00 
200.00 

$ 3,000.00 



$ 1,561.00 



$ 178.00 



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For the Central Library Building; ^ "^ - 

Central Library Building Fund 
For the Care and Cleaning of the Sargent Paintings^ 

John Singer Sargent Fund 
For the Care and Cataloging of Manuscripts: 

James Lyman Whitney Fund 



TOTAL 



For Travel and Representational Purposes 
For Unrestricted Uses 



TOTAL 



$ 173.00 

1,351.00 

li^666«00 
$ 7,929.00 
$ 3,000.00 

$15.355*00 
$18,355.00 



The Assistant Director reported that approximately two-thirds of the 
former B.A.A. buildings had been demolished. 

The Director reported that there was to be sent to the Mayor a preaenta- 
tion concerning the amount of the real estate taxes that would be levied on the 
cleared area, if it were to be put to use for commercial parking. 

The Assistant Director reported that approval was being asked for 
Change Order #1 in connection with the contract with Kirkland Construction 
Company, Incorporated, irfiereby certain changes in the hardware on the file 
drawers of the new public card catalog were to be made at a cost of $U,027.U5. 
He reported that the legend space of the usual commercial file drawer was not 
satisfactory in size for the card catalog of a large library. It was pointed 
out furthermore that for a further expenditure of $500. file drawers with 
even more adequate legend spacing in their hardware could be made available. 

Following discussion it was agreed to expend the additional $500. if 
in the opinion of the professional staff this would facilitate the public's 

use of the catalog. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is authorized the issuing of 

Change Order No. 1 to the Kirkland Construction Company 
in connection with the contract for installing the public 
catalog in the Abbey Room and a conveyor belt to Bates 
Hall, Central Library building, said Change Order to be 
at a cost of $li027.U5, and to be charged against the 
principal of the Dr Samuel Abbott Green Memorial Fund. 

The President brought to the attention of the Board the interest in a 
Judaica memorial to the late Fanny Goldstein, stating that the present housing 
of the Judaica Collection in the Elliot Room was unprepossessing. The Acting 
Chief Librarian for Reference and Research Services reported that in order to 
make the collecUon most useful as a reference collection it needed to be 
placed in the Library of Congress classification, that this work was now in 
process, and that this contributed to an untidy appearance of the room for the 



^'J8 



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moment ♦ The Director stated that the upper shelving of the room housed the major 
part of the President John Adams Library, the more valuable items having been 
transferred to the Rare Book Department, and that the Adams books ought to be 
shelved elsewhere in the Central Library building when space should become avail- 
able • 

The President suggested that the policy of retention of little used 
materials might be the subject of a meeting on space needs. 

The Director reported introduction in the Legislature of a bill to convey 
to the City of Boston a section of land in the alley that runs from the rear of 
the Annex to the Central Librarj' building to Exeter Street. He stated that the 
next step would be for the City to convey it to the Trustees. 



Dissolved: 



Q Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
March 16, 1962 



A regular meeting of the Trustees of the Public Library of the City of 
Boston as a Corporation was held in the Trustees Room at 3 p»m. 

Present: Messrs Murray, Parker, and Rabb. 

The President, Mr Rabb, in the chair. 

The minutes of the meeting of January 19, 1962, as presented were approved. 

The President reported that the Finance Coimnittee had taken certain action 
on behalf of the Corporation since the preceding meeting which should be confirmed 
at the present meeting. 

On February $, 1962 

For the John Deferrari Indenture of Trust 19^8 



To Sell : 

100 shs Bristol Myers 

200 shs Sears, Roebuck 

100 shs United States Steel 

To Purchase : 

$20,000 U.S. Treasury 3 3As-8/l5M 

$10,000 Atchison, Topeka & Santa Fe-General hs- 

10/1/9$ 
100 shs Southwestern Life Insurance 

For the General Investment Account 

To Sell ; 

200 shs Proctor & Gamble 

300 shs Scott Paper 

200 shs United States Steel 



limit 88 
limit 70 
limit 70 



- at market 

- limit 91 

- limit 133 



limit 78 
limit 35 
limit 70 



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For the General Investment Account (continued) 

To Deposit ; 

Proceeds of above sales in Special Savings Account - First National 
Bank of Boston 

On February 6, 1962 

For the General Investment Account 



- at market 

- at market 



- at market 

- at market 



To Purchase: 

IU2/IOO shs Radio Corproation of America 

88/100 shs The First Nat'l City Bank of New York 

For the John Deferrari Indenture of Trust 19U8 

To Purchase ; 

82ACO shs Radio Corporation of America 

22/100 shs The First Nat»l City Bank of New York 

On February 13^ 1962 

For the General Investment Account 

To Add Income to Principal - Friedman Building Fund 

$2,101.62 - 1961 income 

1,U10| units added to General Investment Account for addition to 
Friedman Building Fund 

To Add Income to Principal - Centennial Fund 

$2,191.15 - 1961 income 

1,U70| units added to General Investment Account for addition to 

Centennial Fund 

To Add Income to Principal - The Wedgwood Club 25th Anniversary Fund 
in Memory cf Mrs Marcus A. Goolidge 

$20. 9U - One -half 1961 income 

Ik units added to General Investment Account for addition to The 

Wedgwood Club 25th Anniversary Fund in Memory of Mrs Marcus A. 

Coolidge 

To Add Income to Principal - Helen 0. Storrow Fund 

$395.26 - 1961 income 

265 units added to General Investment Account for addition to Helen 0. 

Storrow Fund 



^4() 






To Add Income to Principal - Lee M> Friedman Fund for Books for the 
Rare Book Department 

$100,01 - One-quarter 1961 income 

67 units added to General Investment Account for addition to Lee M. 
Friedman Fund for Books for the Rare Book Department 

To Add Income to Principal - Lee M> Friedman Memorial Fund 

$U.l8 - 1961 income 

2i units added to General Investraent Account for addition to Lee M« 
Memorial Fund. 

To Add Income to Principal » Dr Samuel Abbott Green Memorial Fund 

$22,92U«18 - 1961 income 

1^,385 units added to General Investment Account for addition to 
Dr Samuel Abbott Green Memorial Fund 

To Add Further Payment to Principal for the Dr Samuel Abbott Green 
Memorial Fund from the Estate of H. Sylvia A. H. G. Wilks 

$17.12 - 1961 income distribution from Ruth Lawrence Briggs Trust 
llj units added to General Investment Account for addition to 
Dr Samuel Abbott Green Memorial Fund 

On March 2, 1962 

For the John Deferrari Indenture of Trust 191*6 



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VOTED: that the sum of five dollars ($5.00) tendered at this 
meeting of the Board by Miss Madeleine M. Bubier, 
297 Waterman Street, Providence 6, Rhode Island, to the 
Trustees of the Public Library of the City of Boston 
(a corporation under Chapter llU of the Acts of I878) 
for the purpose of purchase of books be, and the same 
hereby is, accepted with gratitude. 

The Director stated that Scudder, Stevens & Clark, Investment Counsel 
for the General Investment Account, in their communication of January 31> 1962, 
had reported that the unit value of the units in the Cteneral Investment Account 
as of January 1 market value had increased to $1.50 and that action should be 
taken to revalue the unit at the present meeting. 

On motion duly made and seconded, it was 

VOTED; that, effective March 16, 1962, the unit value for the 
GENERAL INVESTMENT ACCOUNT be and hereby is established 
as $1.50 per unit. 

The Director reported that, in addition to cash available in the 
Dr Samuel Abbott Green Memorial Fund, it would be necessary to redeem additional 
units of the aforesaid Fund in the General Investment Account to provide the 
estimated amounts necessary to meet the March 10 and April 10 bills payable 
under the contract with the Kirkland Construction Company. 

On motion duly made and seconded, it was 



VOTED: 



To Cancel Authorization for Purchase : 
100 shs Southwestern Life Insurance 
To Purchase ; 

200 shs Commonwealth Life Insurance 
On March 9i 1962 

For the John Deferrari Indenture of Trust 19U8 
To Cancel Authorization for Purchase ; 
200 shs Commonwealth Life Insurance 
To Purchase; 



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- limit 133 



- limit 67 



and 



- limit 67 



and 
VOTED: 



VOTED: 



100 shs Commonwealth Life Insurance - limit 67 

100 additional shs Commonwealth Life Insurance — 

when and as cash is available for such purchase - limit 67 

The Director reported receipt of a gift from Miss Madeleine M. Bubier 
in appreciation of aid in her research given her by the Rare Book Department. 
On motion duly made and seconded, it was 



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that 2I4OO units of the GENERAL INVESTMENT ACCOUNT, estab- 
lished by vote of the Board on December 1, 1950, now held 
by the Dr Samuel Abbott Green Memorial Fund be redeemed 
for cash at the value of one dollar and fifty cents ($1.50) 
for the purpose of making cash available in the Dr Samuel 
Abbott Green Manorial Fund against which expenditures may 
be charged in connection with a contract with Kirkland 
Construction Co., Inc., U6 Inamn Street, Cambridge, Massa- 
chusetts, for installing the public catalog in the Abbey 
Room and a conveyor belt to Bates Hall, Central Library 
buildingj and that the GENERAL INVESTMENT ACCOUNT shall 
hereafter consist of I,li5i4,38i4i units instead of l,li56,78UJ 
units as heretofore^ 

that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 

that, on or about April 10, 1962, 8,370 units of the GENHIAL 
INVESTMENT ACCOUNT, established by vote of the Board on De- 
cember 1, 1950, now held by the Dr Samuel Abbott Green 
Memorial Fund be redeemed for cash at the value of one dol- 
lar and fifty cents ($1.50) for the purpose of making cash 
available in the Dr Samuel Abbott Green Memorial Fund against 
which expenditures may be charged in April, 1962 in connection 
with a contract with Kirkland Construction Co., Inc., 
U8 Inman Street, Cambridge, Massachusetts, for installing the 
public catalog in the Abbey Room and a conveyor belt to Bates 
Hall, Central Library building; and that the GENERAL INVEST- 
MENT ACCOUNT shall hereafter consist of l,Uh6,01h^ units 
instead of 1,U5U,381|J uhits as heretofore; 









VOTED; that the Clerk be and hereby Is authorl^jed and directed 
, to notify the Collector-Treasurer of the foregoing vote. 

The Director stated that Investment Counsel had recommended that the 
deposit in the name of the General Investment \ccount in a Special Savings 
Account in the First National Rank of Boston be brought to the maximum amount 
of $50,000 through deposit of uninvested principal cash on hand. 

On motion duly made and seconded, it was 



I 



I 



and 

VOTED: 



VOTED: 



and 
VOTED: 



that James E. Gildea, Collector-Treasurer, be and hereby 
is authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to take the following 
action in respect to the GENERAL INVESTMENT ACCOUNT: 

To Deposit ; 

$6,839«»40 Special Savings Account - First National Bank; 

that the Clerk be and hereby is authorized and directed to 
ixotify the Collector -Treasurer of the foregoing vote. 



The Director reported that the Law Department had requested that the 
Board take action to assent to the conveyance by the Mayor of Boston to its 
new owner of the property formerly housing the West End Branch Library, that 
such action had been taken by the Board in 1961, but that the final steps of 
the transaction had not been completed in I96I, and that it was therefore 
necessary to have action taken again to be of the current year. 

On motion duly made and seconded, it was 

VOTED: that assent is hereby given to the conveyance by the Mayor of 
the City of Boston to the Trustees of the First Methodist 
Church in Boston of land and buildings situated on the northerly 
side of Cambridge Street, Boston, known as Lowell Square and 
West Church, being dated January 22, 1962. 

The Assistant Director (for General Administration) reported that the 
lettering of the labels for the new public catalog had been under study, that 
hand lettering by a professional rather than part-time work by staff members 
had been deemed most satisfactory and expeditious, and that proposals for the 
work had been secured from two letterers in the amount of $3>000. He stated 
that he was recommending acceptance of the proposal of Kenneth E. Crook, inas- 
much as his type of lettering and his terms for delivery were more satisfactory. 

On motion duly made and seconded, it was 



for the new public catalog, Central Library building, 
the payments prescribed by said agreement from principal 
of the Dr Samuel Abbott Green Memorial Fund, if he finds 
that the conditions precedent to such payments have 
been fulfilled; . 

that the Collector-Treasurer be and hereby is authorized 
to withdraw from time to time, from the unit holdings of 
the Dr Samuel Abbott Green Memorial Fund in the General 
Investment Account, units in monetary value to a total 
amount of $3,000.00 upon presentation by Milton E. Lord, 
Director, and Librarian, of authorizations to make payments 
as specified in an agreement with Kenneth E. Crook, 
7^5 Boylston Street, Boston, Massachusetts, for profes- 
sional services in connection with the preparation and 
delivery of lettered legend and number labels for the 
new public catalog. Central Library building. 

The Director stated that the date for the Annual Meeting of the Board 
is the first Monday in Mirt, but that customarily this meeting is postponed to 
the date of the next regular meeting thereafter, namely, this year May 11. 
Tt was agreed that the Annual Meeting should be held on Friday, May 11, 1962, 
at 2:30 p.m. 



Dissolved: 



I 



I 



Q CTLerk 



l}^ liniftfiA/tyAXAy 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Friday, May 11, 1962 



VOTED: 



and 
VOTED: 



that there be entered into with Kenneth E. Crook, 755 Boylston 
Street, Boston, Massachusetts, an agreement for professional 
services in connection with the preparation and delivery of 
lettered legend and number labels for the new public catalog. 
Central Library building, subject to the terms, agreements, and 
conditions set forth in said agreement, in the total amount of 
three thousand dollars ($3,000«) and chargeable to the principal 
of the Dr Samuel Abbott Green Memorial Fund; 

that Milton E, Lord, Director, and Librarian, be and hereby is 
authorized to make from time to time, as specified in the 
agreement with Kenneth E. Crook, 755 Boylston Street, Boston, 
Massachusetts, for professional services in connection with the 
preparation and delivery of lettered legend and number labels 



I 



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The annual meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees Room at 2:30 p.m. 

Present; Messrs Canham, Murray, Parker, and Rabb, Trustees. 
The President,' Hr Rabb, in the chair. 

The Corporation then proceeded to elect viva voce its officers for 
the ensuing year. 

First Vote for President 

Mr Canham voted for Edward G. Murray, Mr McDonald was absent, 
Monsignor Murray voted "present", Mr Parker voted for Edward G. 
Murray, and Mr Rabb voted for Edward G. Murray; and Edward G. 
Murray was declared elected President. 

First Vote for Vice President 

Mr Canham voted for Augustin H. Parker, Jr, Mr McDonald was absent, 
Monsignor Murray voted for Augustin H. Parker, Jr, Mr Parker voted 
"present**, and Mr Rabb voted for Augustin H. Parker, Jr; and 
Augustin H.Parker, Jr was declared elected Vice President. 



'^'l^ 






and 



and 



First Vote for Clerk 

Mr Canham voted for Elizabeth B, Brockunier, Mr McDonald was absent, 
Monsignor Murray voted for Elizabeth B. Brockunier, Mr Parker voted 
for Elizabeth B. Brockunier, and Mr Rabb voted for Elizabeth B« 
Brockunier; and Elizabeth B. Brockunier was declared elected Clerk. 

First Vote for Clerk Pro Tem 

Mr Canham voted for Milton E. Lord, Mr McDonald was absent, Monsignor 
Murray voted for Milton E. Lord, Mr Parker voted for Milton E. Lord, 
and Mr Rabb voted for Milton £• Lord; and Milton E. Lord was declared 
elected Clerk Pro Tern. 

On motion duly made and seconded, it was 

VOTED: that any member of the Corporation be, and hereby is, authorized 
to sign on behalf of the Corporation bills, special drafts, 
and payrolls of the Library. 



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The President then appointed Messrs Canham, McDonald, Murray, Parker, 
and Rabb as members of the Finance Committee for the ensuing year, with 
Mr Parker as Chairman. 



.">■ 



The President stated that membership on Standing Committees for the 
ensuing year would be as follows: 



Buildings 

Msgr Murray, Chairman 
Mr Parker 
Mr Rabb 



Personnel 

Mr Canham, Chairman 
Mr McDonald 
Mr Rabb 



Public Relations 

Mr Rabb, Chairman 
Mr Canham 
Msgr Murray 



Home Reading & Community Services Reference & Research Services 



VOTED: 



VOTED: 



and 
VOTED: 



and 
VOTED: 



that, until the next annual meeting, the President, or Vice 
President, or in the inability of either, any member of the 
Corporation, and by delegation the Director, or the Assistant 
Director (for General Administration) be and he hereby is 
authorized to sign any and all contracts voted to be made by 
the Board in the name and behalf of the Corporation and any 
and all communications in connection with the award of con- 
tracts so voted or recommended to be so voted* 

that the President be and hereby is authorized and empowered 
to appoint a Finance Committee to serve until the next annual 
meeting, said Finance Committee to consist of not less than a 
quorum of the Trustees and to have power to act in representa- 
tion of the Corporation in the matter of the sale, purchase, 
investment, and reinvestment of cash, securities, and any other 
holdings belonging to the Corporation; 

that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees, be and hereby is empowered to 
act by a vote of not less than three members in representation 
of the Corporation in the matter of the sale, purchase, in- 
vestment, and remivestment of cash, securities, and any other 
holdings belonging to the Corporation, such action as it takes 
in this respect always to be reported to the next meeting of the 
Corporation and at that time to be incorporated officially into 
the records of the Corporation; 



that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees, be and hereby is empowered to 
act by vote of not less than three members in representation 
of the Corporation in the matter of the acceptance of bequests 
and gifts that may be made to the Corporation, such action as 
it takes in this respect always to be reported to the next 
meeting of the Corporation and at that time to be incorporated 
officially into the records of the Corporation. 



Mr McDonald, Chairman 
Msgr Murray 
Mr Parker 



Mr Parker, Chairman 
Mr Canham 
Msgr Murray 



The President then appointed Elizabeth B. Brockunier as Secretary of 
Committees and Milton £• Lord as Secretary of Conmittees Pro Tem to serve 
until the next annual meeting. 



Dissolved at 2:50 p.m. 



i!yiL^^dh f>^ /64>avSU/^^4A^ 



I 



I 



Clerk 



The Clerk qualified for office by taking the following oath: 

I, Elizabeth Brady Brockunier, solemnly swear that I will 
well and faithfully perform all the duties incumbent upon 
me as Clerk of the Trustees of the Public Library of the 
City of Boston; so help me God» 




Sworn and subscribed to before me thiJ 17th day of May, A.D. 1962 at Boston, 
Suffolk County, s.s., Massachusetts. 




O'^ 



:V' 



Notary Public 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, May U, 1962 



I 



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A regular meeting of the Trustees of the Library as a Corporation was 
held in the Trustees Room at 3:15 p*in* 

Present: Messrs Canham, Murray, Parker, and Rabb. 



24 



B 



247 



The President, Msgr Hurray, in the chair. 

The Bdnutes of the meeting of March 16, 1962, as submitted were approved. 

The President reported that the Finance Committee had taken certain 
action on behalf of the Corporation since the preceding meeUng i^iich should be 
confirmed at the present meeting. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is confirmed the following action 
taken by the Finance Committee on behalf of the Corporation: 

On April 2, 1962 

For the John Deferrari Indenture of Trust 19U8 

To Purchase Additional Rights 

Hi rights National Cash Register - at market 

(to be combined with 111 rights to be received for 
subscription to 5 shares) 

On April 6, 1962 

For the Benton Book Fund 
To Sell : 
300 rights Consolidated Edison Co. of N»Y. - at market 

On April 27s 1962 

For the John Deferrari Indenture of Trust 19ii8 

To Exchange 

2$ shs National Biscuit 7^ P^ 

For 

$U300 National Biscuit Debentures k 3A8-1987 

To Purchase - upon maturity of $$000 American Tobacco 

3S.UA5/W 

$U700 National Biscuit Debentures h 3/148-1987 
On April 6, 1962 

For the General Investment Account 
To Exchange 
100 shs National Biscuit 7% pfd 

$17,^00 National Biscuit Debentures h 3As-1987 



fflii 



,*-'r '«ifi!» BJ^f^v'''' 



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On May 1, 1962 

For the Benton Building Fund > r 
To Exchange 
$310,000 U. S. Treasury Bonds 2^8-1959-62 

For 

$310,000 U. S. Treasury Notes 3 $/8s-Series B-1966 
For the Josiah H. Benton Building Fund 
TO Exchange 
$500,000 U. S. Treasury Bonds 2^8-1959-62 

For 

$500,000 U. S. Treasury Notes 3 5/88-Serie8 B-1966 

For the General Investment Account 
To Exchange _ _ 
$15,000 U. S. Treasury Certificates 38-5A5/62 

For 

$15,000 U. S. Treasury Certificates 3^8-5/15/62 

On May U, 1962 

For the Benton Book Fund ^i 



To Sell : 

300 shs Consolidated Edison Co. N*Y» 

To Purchase : 

35 shs International Business Machines 
116 shs International Paper Conqpany 
29 shs U. S. Qypsun 

For the Children's Fond 

To Sell : 

25 8h8 Boston Edison Company 

U5 shs American Electric Power Co. 

» 

To Purchase: ' 



- at market 



at market 
at market 
at market 



at market 
at market 



10 shs International Business Machines - at market 



•24R 



24 f) 



Mr Park«r reported that he had been in correspondence with the 
President relative to the desirability of having Investment Counsel meet 
ifith the Trustees, that he thought that much was to be gained on both sides 
by free interchange in personal conference on the needs of the institution 
for income and use of principal and the best means for achieving this* 

Mr Canham called attention to repeated criticisms by Examining Com- 
mittees, repeated in the current report, of the rate of return earned by the 
trvurt funds of the Library. He stated that the Trustees would £^preciate 
having from Mr Parker an opinion on whether the portfolios showed a proper 
diversification and balance* 

Mr Rabb concurred, conmenting that it would be helpful to have a 
statement prepared in respect to the several funds, their purpose and the 
possibilities of use* 

Mr Canham stated that it would be useful to have a brief summary 
analysis of trust funds by Mr Paricer for the record and perhaps for the 
Examining Conrdttee. 

Mr Parker stated that *hat was needed was an overall combined principal 
and income performance report, and that it was iiiqport«uit to stsrt to exercise 
some imaginative judgement with regard to the trust funds. 

The Director reported receipt of an anonymous gift to the Library. 
On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston an anonymous gift in 
the sum of four dollars ($U.), this gift to be used for the 
purchase of books and other library materials. 

The Director reported receipt of a gift from a retired member of the 
staff toward a fund that is in process of bting established as a memorial to 
Fanny Goldstein, retired Branch Librarian of the West End Branch Library. 

On motion duly made and seconded, it was 

VOTED: that the sum of five dollars ($5.) tendered at this meeting 
as a gift toward the Fanny Goldstein Memorial Judaica Book 
Fund by Miss Ethel Kimball be, and the same hereby is, 
accepted with gratitude, this sum to be used for the purchase 
of books in memory of the late Fanny Goldstein. 

The Director reported receipt of the report of the Independent public 
Accountants on their checking of the trust funds holdings, copies of which had 
been transmitted to the members of the Board. He stated that Messrs Murray. 
Parker, and Rabb on March 16 had visited the vaults where the securities of the 
Corporation are kept in company with the Collector-Treasurer of the City of 
Boston, legal custodian of the aforesaid securities, and a representative of Arthur S 

In^^^-J^TT "^^^f "*?* ^^ examination for the Trustees. He^stlted tSit 
an examination by spot checking had been made by the Trustees and that the 
holdings had been found to be in order. «> ««» «na «iax. Tine 

aent Cou^^^l ^J^f* hf ^«P^^,^V*^®^P* ^^ ^^ *^^ appraisals from Invest- 

^ L !^ i i^V'^ General Investment Account and the John Deferrari Indenture 



I 



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The Director reported receipt of the quarterly statements of principal 
and of income from the National Shawmut Bank as Trustee of the John Deferrari sl 
Indenture of Trust Dated July 1, 19U7, copies of which had been tranwdtted 
to the members of the Board* , 

The Director submitted a recommendation from Investment Counsel for 
the Benton Building Fund that there be deposited in Massachusetts savings 
banks uninvested principal cash 6f the Benton Building Fund not required for 
current contractual obligations in the sum of $50,000. 

On motion duly made and seconde4> it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and hereby 
is authorized and directed to deposit in the name of The 
Trustees of the Public Library of the City of Boston, 
Benton Building Fund until otherwise ordered by the Board 
the sum of ten thousand dollars ($10,000.) of the Benton 
Building Fund in each of the following institutions, with 
income to be added to principal: 

Boston Five Cents Savings Bank 

Charlestown Savings Bank 

Provident Institution for Savings in the Town of Boston 

Suffolk Franklin Savings Bank 

Union Savings Bank of Boston 

and 

VOTED: that the Clerk be and hereby is authorized and directed 
to notify the Collector-Treasurer of the foregoing vote. 

The Director stated that Messrs Scudder, Stevens and Clark, Investment 
Counsel for the General Investment Account and the John Deferrari Indenture of 
Trust Dated December 13, 19^8, had submitted their proposal for investment 
counseling services for the period April 1, 1962 through March 31, 1963, on 
the same terms as preceding years based on the appraisal figures of the pre- 
vious year. 

On motion duly made and seconded^ it was 



VOTED: 



I 



and 
VOTED: 



I 



that there be entered into an agreement with Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, for invest- 
ment counseling services in connection with the OENERAL IN- 
VESTMENT ACCOUNT for the period April 1, 1962 through 
March 31, 1963, in accordance with the terms specified in 
the agreement, the total fee for such services not to exceed 
four thousand seven hundred and thirty-six dollars ($U,736.), 
or one-fourth of one percent of capital, irtiichever is the 

lesser; 

,.• • . ' ., , ,. ■, ...,.'■■ 

that Milton £. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract dated 1 i^ril 1962, between the Trustees of the 
Public Library of the City of Boston and Messrs Sc udder ^ 
Stevens & Clark, 10 Post Office Square, Boston, the payments 
prescribed by said contract from undistributed income of 
the GENERAL INVESTMENT ACCOUNT, if he finds that the con- 
ditions precedent to such payment have been fulfilled. 



2:>() 






and 



VOTED: 



and 

VOTED: 



that there be entered into an agreement with Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, for invest- 
ment coiinseling services in connection with the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, 19U8, for the period 
April 1, 1962 through March 31, 1963, in accordance with the 
terms specified in the agreement, the total fee for such 
services not to exceed one thousand four hundred and fifty- 
two dollars ($1,U52.), or one-fourth of one per cent of 
capital, whichever is the lesser; 

that Milton £• Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract dated 1 April 1962, between the Trustees of the 
Public Library of the City of Boston and Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, the payments 
prescribed by said contract from undistributed income of the 
JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 19U8, 
if he finds that the conditions precedent to such payment 
have been fulfilled. 

The Director stated that the State Street Bank and Trust Company, In- 
vestment Counsel for the Benton Book, Benton Building, and Children's Funds, 
had submitted proposals for investment counseling services for the period 
April 1, 1962 through March 31, 1963, in the same amounts as the preceding 

contracts. 

On motion duly made and seconded, it was 



VOTED: 



VOTED: 



and 
VOTED: 



that there be entered into an agreement with the State Street 
Bank and Trust Company, Zero State Street, Boston, for the 
investment counseling services for the BENTON BOOK, BENTON 
BUILDING, and CHILDREN'S FUNDS for the period April 1, 1962 
through March 31, 1963, in accordance with the terms specified 
in the agreement, the total fee for such services not to 
exceed nine hundred and fifty dollars ($9$0,); 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract dated 1 April 1962 between the Trustees of the 
Public Library of the City of Boston and the State Street 
Bank and Trust Conqpany, Zero State Street, Boston, the pay- 
ments prescribed by said contract from undistributed income 
of the BENTON BOOK, BENTON BUILDING, and CHILDRQI'S FUNDS, 
if he finds that the conditions precedent to such payment 
have been fulfilled. 

The Director stated that the Board had given approval to a tentative 
trust funds budget at its January meeting, that with the passage of the City 
appropriations final allocations of trust funds income had now been made, and 
that action should now be taken to adopt as the operational trust funds budget 
the revised allocations as submitted at the present meeting. 

On motion duly made and seconded, it was 



I 



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that there be adopted the budget allowances for the fiscal 
year beginning January 1, 1962, based on estimated trust 
funds income, as set forth in the accorapar^ying schedule: 



Books and Other Library Materials 

Division of Reference k Research Services 
Division of Home Reading & Community Services 
Non-Public Departments 

Other 

For Miscellaneous Purposes $7,929» 
For Unrestricted Uses 18*35$# 

TOTAL 



$ 98,690. 
3,378. 
3,300. 



_ 26,2aU. 
$131,652. 



and 

VOTED: 



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that Milton E. Lord, Director, and Librarian, or upon his 
delegation John J. Connolly, Assistant Director, or Eliz- 
abeth B. Brockunier, Assistant to the Director, and Clerk 
of the Corporation, be and hereby is authorized to sign on 
behalf of the Corporation in approval of the payment of all 
vouchers or bills covering expenditures incurred in terms 
of the budget allowances for the fiscal year beginning 
January 1, 1962, as approved by the Corporation by its 
vote of May 11, 1962, and for which trust funds income will 
have been duly received for the said fiscal year, said pay- 
ments to be reported to the Corporation at its next business 
meeting for confirmation and approval. 

The Assistant Director (for General Administration) reported that 
Mr Alexander Beal had been approaching parking lot operators of the area as 
to the feasibility of operating a parking facility in the cleared area to 
the rear of the Central Library building, and that the next step would be 
the approach to the Mayor in regard to reduction in assessment on the property 
in order to bring the expenses within the range of commercial operation. 

Mr Rabb stated that he had raised the question with the Mayor and 
anticipated a further conference with him »q)on the Mayor's return from his 
European trip to discuss the possibility of reduction in taxes on the vacant 
,land. He stated that, if the forthcoming conference with the Mayor was success- 
ful in the matter of taxes, the next step would be preparation of specifications 
for commercial operation of a parking facility, to be followed by soUcitation 
of bids by public advertising. ■<.. j . ' • ji? - 

The Assistant Director (for General Administration) brought to the 
attention of the Board that the insurance coverage on the cleared area to the 
rear of the Central Ubrary building was expiring, that public liabUity cover- 
age had been $100,000-$300,000, at an annual cost of $13, and inquired whether 
it should be continued. 'f 

The Board was of the opinion that the coverage should be raised to 
$3OO,O00-$5O0,0OO. On motion duly made and seconded, it was 









VOTED: that Milton E. Lord, Director, *«^,Li^fft^' ^^/^"^ 
hereby is authorized to obtain public liability in- 
surance coverage in the amount of $300,000.$500,000 
at a cost of $lh.80 for one year on the vacant land 
to the rear of the Central Library building bounded by 
Blagden Street, Exeter Street, and Alley No. Ui*7, Boston, 
Massachusetts, based on the schedule of rates submitted 
by William A. Muller & Co., 99 Water Street, Boston, 
Massachusetts, said expenditure to be charged to the 
principal of the Benton Building Fund. 

The Director brought to the attention of the Board tiiat the schedule 
of orofessional library meetings of the Massachusetts Library Association and 
the'^rica^ Ubrar^^sociation coincided with the meeting of the Home Reading 
^d ^Imser^oes Committee on May 25 and ^^ '^^g^f ^j^^^^ on June^l5. 
He stated that it was important to have representation of the Ubrary by the 
Division Heads and Director at these professional meetings and suggested the 
relcSdSling of the aforesaid meeUngs of May l5 and June 15, with the regular 
meeting to be postponed to June 29, if agreeable to the Board. 

The Clerk was requested to ascertain from the members of the Board 
their availability for a meeting on Juhe 2? 

Dissolved: 



J 



I 



Minutes of Meeting 
Corporation 





pro tern 
In Board of Trustees 
Friday, June 29, 1962 



A regular meeting of the Trustees of the Public Ubrary as a Corporation 
was held in the Trustees Room at 3sl5 P«»» 

Present: Messrs Murray, Parker, and Rabb. 
The President, Msgr Murray, in the chair. 

There came before the Board in representation of Scudder, Stevens & 
Clark, Investment Counsel, Messrs W. Russell Peabody and Daniel L. Pierce to 
Sport oHhe^resent situation in respect to the portfolios of the General Invest- 
ment Account and the John Deferrari Indenture of Trust Dated December 13, 19Uti. 

!8r Peabody reviewed the position of the General Investment Account ^d the 
John Deferrari Indenture of Trust Dated December 13, 19U8 in respect to the holdings 
of conmon stock. He stated that the decline of the stock P^f^ of recent weeks 
had brought the level of the market down to an area where a start should be made in 
returning to stocks some of the money withdrawn during higher markets in the past 
year. He indicated that on June 20, 1962 Investment Counsel had recommended an 
addition to stocks amounting to about a 1% shift of funds from bonds to stocks idiere- 
by certain U. S. Treasury bonds would be sold and the proceeds used to purchase 
shares of stock of the Bendix Corporation and Aluminium Limited. He further 
indicated that basically the Investment Counsel's policy for the General Invest- 
ment Account had been one of preserving the principal of the fund with en9)ha8i8 
on as high a current return as had been consistent with safety. 



I 



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The Trustees advised Investment Counsel that they imre willing now 
to place somewhat greater emphasis than heretofore upon building future income 
at the expense of some current income. It was stated that there was not 
being questioned the shift of funds from bonds to stocks, but that there had 
been reservations about the stocks which Investment Counsel had recommended 
for purchase for the two accounts. It was agreed that action in the General 
Investment Account would be restricted to a modest build-up of conmon stocks, 
that no action would be taken by the Board on the recommendation of June 20, 
1962 in respect to the General Investanent Account and the John Deferrari 
Indenture of Trust Dated December 13, 19li8, and that Investment Counsel would 
reconsider their recommendations and make new proposals for both accounts. 

Following discussion Messrs Peabody and Pierce withdrew. 

The minutes of the meeting of May 11, 1962, as submitted were approved. 

A correction was made in a vote taken \3j the Finance Committee on 
May 21, 1962, whereby there was deleted frcMH said vote the word Lac. as part 
of the name of the Kirkland Construction Conqpany. 

The President reported that the Finance Committee had taken certain 
action on behalf of the Corporation since the preceding meeting which should 
be confirmed at the present meeting. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is confirmed azxi approved 
the direction by the Finance Committee on behalf of 
the Trustees of the Public Library of the City of 
Boston to the Collector-Treasxirer to take the follow* 
ing action: 

On May 21, 1962 

For the General Investment Account 

To Redeem Additional Units -. , 

6,U92i units to be redeemed to make cash available 
in the Dr Samuel Abbott Green Memorial Fund against 
which expenditures may be charged in connection 
with a contract with Kirkland Construction Conqpany «%«• 
for installation of the public catalog and the conveyor 
belt in the Central Library building. 

On June Us 1962 1 . 

For the John Deferrari Indenture of Trust 19U8 
To Sell : To be executed by June 5, 1962 
200 shs Norfolk & Western h% preferred - limit 26 
To Tender ; . To be executed by June 11, 1962 
200 shs Norfolk & Western %% preferred - limit 26 



254 



^^ilfi3 



and 



and 



The Director reported receipt of three gifts totaUing $300. to be 
added to the Trustees Fund. ^ ^ .. ,, ^^ 

On motion duly nade and seconded, it was ' ' f" 

VOTED: that the sum of one hundred dollars ($100.) tendered 
at this meeting of the Board by Reverend Edward G. 
Murray, 169 Curaiiins Highway, Roslindale, Massachusetts, 
to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 111* of the Acts of 
1878) as a gift be, and the sane hereto is accepted 
with gratitude and added to the Trustees Fund, to be 
used at the discretion of the Director. 

VOTED: that the sum of one hundred dollars ($100.) tendered 

at this meeting of the Board by Augustin H. Parker, Jr, 
Old Colony Trust Company, Boston 6, Massachusetts, to 
the Trustees of the Public Ubrary of the City of Boston 
(a corporation under Chapter llU of the Acts of I878) as 
a gift be, and the same hereby is accepted with gratitude 
and added to the Trustees Fund, to be used at the 
discretion of the Director. 

VOTED: that the sum of one hundred dollars ($100.) tendered at 
this meeting of the Board by the Sidney R. and Esther V. 
Rabb Charitable Foundation to the Trustees of the Public 
Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878) as a gift be, and the 
same hereby is accepted with gratitude and added to the 
Trustees Fund^ to be used at the discretion of the Director. 

The Director reported receipt of a cash gift in memory of the late Fanny 
Goldstein from fellow workers and friends in the community, said gift to be 
added to the Fanny Goldstein Memorial Judaica Book Fund . 

On motion duly made and seconded, it was 

VOTED: that the sum of one hundred and seventy-five dollars ($175«) 
tendered at this meeting of the Board as a gift toward the 
Fanny Goldstein Memorial Judaica Book Fund by fellow woricers 
and friends in the community be, and the same hereby is 
accepted with gratitude, this sum to be used for the purchase 
of books in the field of Judaica in memory of the late 
Fanny Goldstein. 

The Director reported the receipt of a cash gift in memory of the late 
Elizabeth M. Gordon from fellow workers and friends, said gift to be funded as 
the Elizabeth M. Gordon Children's Book Fund . 

On motion duly made and seconded, it was 

VOTED: that the sum of five hundred and sixty-two dollars ($562.) 
tendered at this meeting of the Board by fellow workers and 
friends of the late Elizabeth M. Gordon, Deputy Supervisor 
in Charge of Work with Children, be, and the same hereby is 
accepted and funded as the Elizabeth M. Gordon Children's 
Book Fund to be held and invested and the income thereof to 
be used for the purchase of children's books of outstanding 
design or artiste value and made available to children 
using the Boston Public Llbraryj 



1 



I 



h 



I 



I 



I 



and 

VOTED: that the sun of five hvindred and sixty- two dollars ($562.) 
which was this day funded as the Elizabeth M. Gordon 
Children's Book Fund be invested through the GENERAL 
INVESTMENT ACCOUNT established by vote of the Board on 
December 1, 1950; that for the purpose of enabling such 
investment three hundred and seventy-five additional 
units be, and the same hereby are added to said GENERAL 
INVESTMENT ACCOUNT, so that said GENERAL INVESTMENT 
ACCOUNT shall hereafter consist of 1,1*38*687 units 
instead of 1,U38,312 units as heretofore; and that the 
three hundred and seventy-five additional units hereby ■ 
added to the GENERAL INVESTMENT ACCOUNT be, and the same 
hereby are allocated to the Elizabeth M. Gordon Children's 
Book Fund on the basis of $1.50 per unit, lAiich is hereby 
determined to be the present fair value per unit of the 
1#U38,312 units heretofore outstanding. -^ 

The Director reported that the proceeds of the sale of four copies of 
the Whitehill History should be added to the Dr Samuel Abbott Green Memorial 
Fund. 

On motion duly made and seconded, it was 

VOTED: that the sun of fifteen dollars and twenty cents ($15.20) 
tendered at this meeting and representing the proceeds 
from the sale of four copies of the History of the Boston 
Public Library by Walter M. Whitehill be, and the same 
hereby is accepted and added to the Dr Samuel Abbott Green 
Memorial Fund. 

The Assistant Director (for General Administration) placed before the 
Board a summary of four reconmendations made by Arthur Young & Company following 
their examination of Library securities, together with comaents idiich had been 
made on the recommendations by the Collector-Treasurer. The only recommendation 
requiring action by the Board had to do with the maintenance in a savings bank of 
accounts under several different names ^ich are in actuality part of a single 
account, namely, the General Investment Account. The auditors recommend that all 
savings accounts in the same bank representing investments of the General Invest- 
ment Account be consolidated into a single account in the name of the Trustees of 
the Boston Public Library - General Investment Account . The Assistant Director 
(for General Administration.) was instructed to request the Collector-Treasurer to 
submit a list of the savings accounts and securities which are now held in the 
General Investment Account which should have their designation changed, and there* 
after to take appropriate steps to have designations changed to con^ly with the 
recommendations of the auditors. 

The Director requested authorization to withdraw from the Social Sav- 
ings Account in the First National Bank the sum of one thousand dollars ($1,000.) 
to meet payment of a current bill from the Kirkland Construction Company. 

On motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be and hereby 

is authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to take the following 
action in respect to the GENERAL INVESTMENT ACCOUNT: 

To Withdraw from Deposit : 

$1,000 Special Savings Account - First National Bank of Boston 



»wr>6 



^5? 



and 

VOTED: 



that the Clerk Pro Tern be and hereby is authoriaed and 
directed to notify the Collector-Treasurer of the fore- 
going vote. 



The Assistant Director (for General Administration) reported that the 
work on the parking lot had progressed to a point where the area could be black - 
topped but that before the contractor completed his work a basic decision was 
needed as to the use to be made of the area. Inasmuch as no word had been 
received from His Honor the Mayor in respect to the taxes on the land, the 
Assistant Director was instructed to get in touch with the Mayor's Office and 
ascertain if a decision had been reached. 

The Assistant Director (for Personnel) reported that three members of 
the staff to receive the 1962 awards towards travel expenses in connection with 
attendance at the Annual Conference of the American Library Association had 
been selected, namely,. Catherine M, McDonald, Kathleen B. Hegarty, and Louis 
Rains, President of the Staff Association. 

On motion duly made and seconded, it was 



I 



I 



VOTED: 



and 

VOTED: 



that the sum of $100. be paid from unrestricted income of 
trust funds toward the expense of attendance at the Annual 
Conference of the American Library Association in Miami 
Beach from June 17-22, 1962, to each of the following 
members of the staff: Catherine M. McDonald, Personnel 
Office, and Kathleen B. Hegarty, Office of the Division 
of Home Reading and Community Services} 

that the sum of $150. be paid from unrestricted income 
of trust funds towards the expense of attendance at the 
Annual Conference of the American Library Association in 
Miami Beach from June 17-22, 1962, to Louis Rains, 
President of the Boston Public Library Staff Association. 

The Assistant Director (for Personnel) reported that the members of the 
staff selected to receive scholarships ($200. in 1962) for stud^y during the 
coming year at a library school were Barbara E. Coffey, V. Lloyd Jameson, Belle V. 
Levin, and Arthur M. Wolman. 

On motion duly made and seconded, it was 

VOTED: that awards in the amount of $200* each be made from 
income of unrestricted trust funds to the following 
members of the full-time staff for purposes of study 
in a library school: 

Barbara E. Coffey 

Professional Library Assistant 

Cataloging St Classification, Reference & Research Division 

V. Lloyd Jameson 
Pre -Professional Library Assistant 
Government Documents & Social Sciences 



1 



I 



i 



I 



Belle V. Levin 
Pre-Professional Library Assistant 
Roslindale Branch Library .. 

Arthur M. Wolman 

Pre-Professional Library Assistant 
Uphams Corner Branch Library 

The Assistant Director (for General Administration) reported that in 
preparing the Trust Funds Income Budget for 1962 the sum of $3,000. had been 
allocated on the basis of inconqplete data for travel and representation^ 
purposes whereas the figure should have been in a correct amount of $5,300. 

On motion duly made and seconded, it was 

VOTED: that the sum of two thousand three hundred dollars ($2,300.) 
be transferred from trust funds for unrestricted uses to the 
account for travel and representational purposes to make 
available in 1962 the total sum of five thousand three hun- 
dred dollars ($5^,300.) for said purpose. 

The Director suggested that in the absence of the Clerk a Clerk Pro 
Tem be appointed for the period June 29, 1962 through August 15, 1962 • 
On motion duly made and seconded, it was 

VOTED: that John J. Connolly be appointed Clerk Pro Tem for the 
period June 29, 1962 through August 15, 1962. 

Dissolved: 




rk Pro Tem 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, September 28, 1963 



A regular meeting of the Trustees of the Public Library as a Corpora- 
tion was held in the Trustees Room at 3:30 p.m. 

Present: Messrs Canham, Murray, Paiicer, and Rabb. 

The President, Msgr Murray, in the chair. 

The Director stated that Mr Alexander S. Beal, of Beal and Company, 
Inc., 209 Washington Street, Boston, who had been advising the Trustees in 
respect to the leasing of the property to the rear of the Central Library 
building for parking purposes, was waiting to come before the Board to report 
on the proposals submitted in the public advertising for operation of the 
parking lot. Mr Beal then came before the Board. 

The Director reported that as a result of public advertising there 
were received, opened, and read o^ Monday, September 17, 1962, proposals for a 
lease of the parking lot at Blagden and Exeter Streets, Boston, as follows: 



All State Sales Corporation 

3 Newsoroe Park 

Jamaica Plain 30, Massachusetts 



$25,000*00 



^5B 



Providence Automatic Car Washing Conqpany 
3 Park Street 
Boston^ Massachusetts 

Copley Operating Corporation 
d.b.a. Copley Square Hotel 
hi Huntington Avenue 
Boston^ Massachusetts 

Fita-Inn Auto Parks, Inc» 
216 Tremont Street 
Boston, Massachusetts 

Archie W. Legro 

126 Comnonwealth Avenue 

Boston, Massachusetts 

Puritan Parking Co., Inc. 
15U2 Tremont Street 
Boston, Massachusetts 



$18,030.00 



$1$,100.00 



^39 



and 



,** -I. .-^i. '*^.. 



i 



I 



$15,000.00 plus 1^% 
of gross receipts in 
excess of $30,000. 

$ U,82li.OO 



$ 2,1a21»96 



and 



Mr Beal reported on the investigation madd by his firm of the several 
eligible bidders. He stated that the bid of Fitz-Inn Auto Parks, Inc. had not 
been a responsive bid inasmuch as it had not been based on the specifications. 
He pointed out that the highest bidder and his attorney subsequent to the opening 
of bids had made presentations concerning a misinterpretation by this bidder of 
the terms of the proposal so that as a consequence his bid had been based on a 
misunderstanding of the annual amount of tax liability. Mr Beal stated that the 
Law Department had been consulted in the matter. It had advised that the Trustees 
should award nevertheless the lease to this same highest bidder as a protective 
measure against possible future claim against the Trustees by said bidder that he 
should have received the award. It had advised that at the same time action be 
taken for award to the second hi^est bidder, should the highest bidder be not 
ready and willing to accept the terms of the lease. 

Following discussion, on motion duly made and seconded, it was 

VOTED: that there be awarded to All State Sales Corporation, 

3 Newsome Park, Jamaica Plain, Massachusetts, the highest 
responsible and eligible bidder in the publid bidding, 
the lease of a parking lot at Blagden and Exeter Streets, 
Boston, Massachusetts, subject to the rental, terms, 
agreements, conditions, and covenants set forth in the 
instrument of said lease. 

VOTED: that, should the highest responsible and eligible bidder 

fail to accept a lease in accordance with the terms of the 
proposal for said lease, there be awarded to Providence 
Automatic Car Washing Company, 3 Park Street, Boston, Massa- 
chusetts, the second highest responsible and eligible bidder 
in the public bidding, the lease of a parking lot at Blagden 
and Exeter Streets, Boston, Massachusetts, subject to the 
rental, terms, agreements, conditions and covenants set 
forth in the instrument of said lease. 



i 



I 



and 



VOTED: that the Corporation Counsel be consulted as to the return 

of the deposit made by All State Sales Corporation, 3 Newsome 
Park, Jamaica Plain, Massachusetts, in connection with its 
proposal of lease of parking lot at Blagden and Exeter 
Streets, Boston, Massachusetts, should the said bidder fail 
to accept a lease in accordance with the terms of the pro- 
posal. 

VOTED: that the Director be and hereby is authorised to execute the 
aforesaid lease of parking lot at Blagden and Exeter Streets, 
Boston, Massachusetts, on behalf of the Trustees of the 
Public Library of the City of Boston. 

The Board thereupon thanked Mr Beal for the assistance which he had 
given to the problem of operating a parking lot to the rear of the Central 
Library building and Mr Beal withdrew. Mr Rabb stated that Mr Beal had devoted 
a considerable amount of time and effort to advising the Trustees on this 
matter, that no fee had been determined upon for his services, but that he 
believed that Mr Beal should be recompensed. 

On motion duly made and seconded, it was '' 

VOTED: that the Director be, and hereby is, authorized to negotiate 
with Beal and Company, Inc., 209 Washington Street, Boston, 
Massachusetts, as to the amount of fee that said company is 
to receive for its services in connection with the award of 
a lease of a parking lot at Blagden and Exeter Streets, 
Boston, Massachusetts, and further, upon approval of the 
President, the Director be, and hereby is, authorized to 
direct the Collector-Treasurer to make payment of aforesaid 
fee from the Benton Building Fund. 

* 

The minutes of the meeting of June 29, 1962, as submitted were approved. 

The President reported that the Finance Committee had taken certain 
action on behalf of the Corporation since the preceding meeting idiich should 
be confirmed at the present meeting. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is confirmed and approved the 
direction by the Finance Committee on behalf of the 
Trustees of the Public Library of the City of Boston to 
the Collector-Treasurer to take the following action: 

On July 3, 1962 

For the General Investment Account 



i 



I 



To Sell : 

$15,000 U. S. Treasury 3js-5/l5/63 

$ 8,000 U. S. Treasury 3 3/8s-ll/l5/66 

To Purchase : 

500 shs Philips Lamp-25 Florin 



at market 
at market 



'Tl. 



- limit U7 



2G0 






On Judy 3. 1962 (continiied) 

-i ■ ' 

For the John Def errari Indenture of Trust 19U6 

To Sell s 

$9,000 U, S. Treasury 3is-$/l5/63 - at market 



I 



To Purchase s 

200 shs Dow Chemical 
On August 1, 1962 

For the General Investment Account 

To Sell : 

^00 shs Continental Can 

To Purchase ; 

250 shs National Cash Register 
On August 13 , 1962 
To Withdraws 



- lindt I46 



- limit 38 



- limit 83 



$12,000 Special Savings Account 
of Boston 



- First National Bank 



On September lUi 1962 

For the General Investment Account 
To Purchase s 
$25,000 U. S. Treasury w.i. liS-8/l5/72 - at market 



i 



I 



To Sell s 

600 shs Union Tank Car 

To Purchase s 

175 shs Union Carbide 



- limit 25 



- limit 91 



The Director reported that there had been no meeting of the Finance 
Committee since the preceding meeting. 

The Director reported receipt of the quarterly statements of income 
-A and of principal from the Trustee of the John Deferrari Indenture of Trust 
Dated July 1, 19U7, The National Shawraut Bank, covering the period March Zh- 
June 22, 1962, copies of which had been sent to the Trustees. 



I 



I 



The Director reported receipt from Investment Counsel of fi^praisals for 
the Benton Book, Benton Building, and Children's Funds, dated June 29, 1962, 
copies of which had been sent to the Trustees, No recommendations for change 
in investments were made by Investment Counsel* 

• - ' .a. 

The Director reported receipt from Investment Counsel of the July 1 
quarterly appraisals for the General Investment Account and the John Deferrari 
Indenture of Trust Dated December 13, 19U8, copies of irtiich had been sent to the 
Trustees. He called attention to the recommendation in the appraisal for 
reevaluation of the units of the General Investment Account at $1.33* 

On motion duly made and seconded, it was 

VOTED: that, effective September 28, 1962, the unit value of the 
GENERAL INVESTMENT ACCOUNT be and hereby is established 
as $1.33 per unit. 

The Assistant Director (for General Administration) made a further 
report on a claim submitted by Isenberg Bros, Inc. for brokerage commission 
for services rendered in the rental of properties formerly owned by the 
John Deferrari Indenture of Trust Dated December 13, 19U8, stating that the 
Law Department had advised that the said firm had a legal basis for making the 
claim as a result of the renewal of a lease which had provided for payment of 
a fee, if the said lease were renewed. He stated that the lease had now been 
renewed for a further period of ten years and that the fee payable was in the 
sum of $780. 

On motion duly made and seconded, it was 

VOTED s that there be, and hereby is, authorized payment of the sub 
of seven hundred and eighty dollars ($780.) from the John 
Deferrari Indenture of Trust Dated December 13, 19U8, to 
Isenberg Bros, Inc., 295 Huntington Avenue, Boston, 
Massachusetts* 

The Director brought to the attention of the Board a r^uest from 
Mr William Boucher that the firm with which he is associated, Qlore, Forgan & 
Co., be included in the list of brokers used by the Collector-Treasurer for 
Corporation financial transactions. The Board directed that the said firm 
be added to the approved brokerage firm list* 

The Director brought to the attention of the Board communications 
received from two savings banks in the Commonwealth in which Corporation funds 
are deposited to the effect that additional interest will be paid on accounts 
on which the depositor agrees to give the bank 90 days* written notice before 
making withdrawals. The communications were accepted and ordered placed on 
file. — 

• ■*• 

The President stated that action should be taken to accept the several 
bequests and gifts received since the last meeting of the Board, namely, the 
first payment on a bequest of Sophie M. Friedman, to be added to the Friedman 
Building Fund bequeathed by her late brother, Lee M, Friedmanj a partial dis- 
tribution on account of a bequest under Article 21 of the will of Lee M. 
Friedman} additions to the Elizabeth M. Gordon Children's Book Fund; conqplete 
payment of a bequest under the will of Mary W. Cronan; a gift fov current use 
from the Film Council of Greater Boston for the purchase of films; and a gift 
from the Albert H. and Jessie D. WLggin Foundation for award of two prizes in 
connection with the Fifteenth Annual Exhibition of Boston Printmakers. 

On motion duly made and seconded, it was 









VOTED: 



-and 

VOTED: 



and 



VOTED: 



and 



that the sum of one hundred thousand dollars ($100,000) 
tendered at this meeting of the Board as parUal payment of 
the legacy given to the Trustees of the Public Library of the 
City of Boston (a corporation under Chapter llU of the Acts 
of 1878) under Article 20 (cc) of the will of Sophie M, 
Friedman, %dio died on September 2, 1957, be, and the same 
hereby is accepted and added to the Friedman Building Fund ^ 
the income to be added to principal until otherwise ordered 
by the Board; 

that the sum of one hundred thousand dollars ($100,000) lAiich 
was this day funded as an addition to the Friedman Building 
Fund be invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of the Board on December 1, 1950; that 
for the purpose of enabling such investment 75,188 additional 
units be, and the same hereby are, added to taid GENERAL 
INVESTMENT ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT 
shall hereafter consist of 1,513,075 units instead of 1,U37,887 
units as heretofore; and that the 75,188 additional units 
hereby added to the GENERAL INVESTMENT ACCOUNT be, and the 
same hereby are, allocated to the medman Building Fund 
on the basis of $1.33 per unit, which is hereby determined 
to be the present fair value per unit of the 1,U37,887 units 
heretofore oiitstaBdlng. 

that the sum of one hundred and forty-five thousand dollars 
and sixty-five cents ($ll45, 000.65) tendered at this meeting 
of the Board as partial distribution to the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878) of residue given under 
Article 21 I of the will of Lee M. Friedman, who died on 
August 7, 1957, be, and the same hereby is, accepted and 
funded as the Lee M» Friedman Fund , the income and/or 
principal to be used as in the Judgment of the Board is 
deemed advisable; 

• 

that the sum of .one hundred and forty-five thousand dollars and 
sixty-five cents ($li45,000#65) which was this day funded as the 
Lee M» Friedman Fund be invested through the GENERAL INVEST- 
MENT ACCOUNT established by vote of the Board on December 1, 
I95O; that for the purpose of enabling such investment 109,023 
additional units be, and the same hereby are, added to said 
GENERAL INVESTMENT ACCOUNT, so that said GENERAL INVESIMENT 
ACCOUNT shall hereafter consist of 1,622,098 units instead 
of 1,513»075 units as heretofore, and that the 109,023 
additional units hereby added to the GENERAL INVESTMENT ACCOUNT 
be, and the same hereby are, allocated to the Lee M« Friedman 
Fund on the basis of $1.33 per unit, which is hereby determined 
lEo^ the present fair value per unit of the 1,513,075 units 
heretofore outstanding. »J , : 

« 

VOTED: that the sum of twenty-eight dollars ($28.) tendered at this 

meeting of the Board by fellow workers and friends of the late 
Elizabeth M, Gordon, Deputy Supervisor in Charge of Work with 
Children, be, and the same hereby is, accepted by the Trustees 



and 

VOTED: 



I 



I 



and 

VOTED: 



and 



VOTED: 



I 



I 



and 
VOTED: 



and 



VOTED: 



I 



I 



and 



VOTED: 



of the Public Library of the City of Boston (a corporation 
under Chapter llli of the Acts of I878) to be funded as an 
addition to the Elizabeth M. Gordon Children's Book f\ind 
to be held and invested and the income thereafter to be 
used in accordance with the terms governing the use of 
said fund; . o,; . .. - 



fiii* 



that the sum of twenty-eight dollars ($28.) which was this 
day funded as an addition to the Elizabeth M. Gordon Children's 
Book Fund be invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of the Board on December 1, 1950; that 
for the purpose of enabling such investment 21 additional 
units be, and the same hereby are, added to said GENERAL 
INVESTMENT ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT 
shall hereafter consist of 1,622,119 units instead of 
1,622,098 units as heretofore; and that the 21 additional 
units hereby added to the GENERAL INVESIMENT ACCOUNT be, 
and the same hereby are, allocated to the Elizabeth M. 
Gordon Children's Book Fund on the basis of $1.33 per unit, 
which is hereby determined to be the present fair value per 
unit of the 1,622,098 units heretofore outstanding. 

that the sun of one thousand dollars ($1,000.) tendered at 
this meeting of the Board in full payment of the legacy 
given to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter Wk of the Acts of 1878) 
by Article 6 of the will of Mary W. Cronan (Suffolk Probate 
No. UIU33I), lAo died July 13, 1961, to establish a fund to 
be used in the interest of children, be, and the same hereby 
is, accepted with gratitude and funded as the Mary W. Cronan 
Fund , the income to be expended in accordance witn said 
Article; 

that the sum of one thousand dollars ($1,000.) which was this 
day funded as the Mary W. Cronan Fund be invested through the 
GENERAL INVESTMENT ACCOUNT established by vote of the Board 
on December 1, 1950; that for the purpose of enabling such 
investment 751^ additional units be, and the same hereby are, 
added to said GENERAL INVESTMENT ACCOUNT, so that said GENERAL 
INVESTMENT ACCOUNT shall hereafter consist of l,622,870j units 
instead of 1,622,119 units as heretofore; and that the lSl\ 
additional units hereby added tx) the GENERAL INVESTMENT ACCOUNT 
be, and the same hereby are, allocated to the Mary W. Cronan 
Fund on the basis of ^.33 per unit, which is hereby determined 
to be the present fair value per unit of the 1,622,119 units 
heretofore outstanding. 

that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston (a corporation under Chap- 
ter nil of the Acts of 1878) the gift from the Film Council 
of Greater Boston of the sum of forty-five dollars and twenty- 
nine cents ($U5.29) to be iised for the purchase of films. 

that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston (a corporation under Chap- 
ter llU of the Acts of 1878) the gift from the Albert H. and 
Jessie D. WLggin Foundation of the sum of one hundred dollars 
$100.) to be used in connection with the Boston Printmakers 



2G'l 






Fifteenth Annual Print Exhibition for the granting of the 
two Albert H. Wiggin Memorial Purchase Prizes in the amount 
• of fifty dollars ($^0.) each* 

It was suggested that the Trustees for the Lee M. Friedman and the 
Sophie M. Friedman Estates might be consulted as to the approximate period when 
further payments from the said estates to the Library might be received, in 
order that the Trustees might be apprised of potential funds that will be 
available in the near future that may be used for Central Library building 
enlargement purposes* 

The Assistant Director reported that coiqpletion of the contract with 
Caputo Construction, Inc. had been delayed until such time as it would be 
possible to black-top the area to the rear of the Central Library building for 
the holder of a parking lot lease in process of being awarded for use of this 
land. He stated that this would necessitate an extension of the contract. 

On motion duly made and seconded, it was 

VOTED: that the contract with Caputo Construction, Inc*, 21; Dane 

Street, Somerville h3, Massachusetts, for the demolition of 
building, construction of parking lot, and miscellaneous 
work, at the comer of Exeter Street and Blagden Street, 
Boston, Massachusetts, be amended by striking out the words 
"nine months" as they appear in Article II on page 7 of the 
contract and inserting in place therefor the following 
language "on or before October 31, 1962". 

The Director presented to the Board recommendations for the first awards 
to staff members to be made from the Lee M. Friedman Fund for Merit Awards in 
recognition of constructive suggestions made toward improvement of library 

service. 

On motion duly made and seconded, it was 

VOTED: that the sum of twenty-five dollars ($25.) be paid from the 

Lee M. Friedman Fund for Merit Awards to each of the following 
inembers of the staff: 

Harry M. Andrews 
Helen N. Bickford 
Ollie J. Partridge 
Frederick Rodenmacher 
I. Roger Stevens 



On motion duly made and seconded, it was 



VOTED: 



I 



I 



that the Director be, and hereby is, authorized to make 
payment of real estate taxes from the Benton Building 
Fund on the following properties and in the following 
amounts: 



21 Blagden Street 
23 Blagden Street 



$1,106.60 
$1,106.^ 



Dissolved; 



Minutes of Meeting 
Corporation 



Clerk 



In Board of Trustees 
November 2, 1962 



i 



I 



and 
VOTED: 



that the Collector-Treasurer be, and hereby is directed to 
withdraw from the savings account in the South Boston Savings 
Bank in the name of the Trustees of the Public Library of the 
City of Boston, Lee M» pViedraan Fund for Merit Awards the sum 
of 5125 • 



A regular meeting of the Trustees of the Public Library as a Corpora- 
tion was held in the Trustees Room at 3^30 p.m. 

Present: Messrs Canham, Murray, Parker, and Rabb. 

The President, Msgr Murray, in the chair. 

The minutes of the regular meeting of September 28, 1962, as presented 
were approved. 

The Director reported that the Finance Committee had taken certain 
action on behalf of the Corporation since the preceding meeting lAich should 
be confirmed at the present meeting. 

On motion duly made and seconded, it was . - 

VOTED: that there be and hereby is confirmed and approved the 

direction by the Finance Committee on behalf of the Trustees 
of the Public Library of the City of Boston to the Collector* 
Treasurer to take the following action: 

On October 11, 1962 

For the Oeneral Investment Account 



Thk Assistant Director (for Personnel) reported that the regulations 
governing the awards had been drawn so that awards might be given for constructive 
suggestions, whether possible of inmediate implementation or not. 

The Assistant Director (for General Administration) presented bills for 
payment of real estate taxes for 1961 on properties at Nos. 21 and 23 Blagden 
Street, stating that the Law Department had advised that payment of these must 
be made. 



I 



I 



To Purchase: , . 

$75,000 U. S. Treasury Bills I/IO/63 

$30,000 U. S. Treasury Us-8/l5/72 

$30,000 U. S. Treasury I4S-2/15/8O 

$30,000 U. S. Treasury l*is-1992 

$15,000 Southern Bell Telephone 5«-1997 

UOO shs Hartford FLre Insurance 

300 shs International Nickel 

150 shs National Cash Register 

125 shs Union Carbide 

, f r, • • • ' • r 



at market 
at market 
at market 
at market 
limit 108 
limit 58 
limit 58 
Umit 76 
limit 91 



^gb 



On October 2k* 196? ' 

For the John Deferrarl Indenture of Trust 19U8 



Z6'i 



To Sell s 

Ul2 shs Sears, Roebuck 

To Purchases 



- limit 67 



I 



I 



100 shs National Cash Register - limit 76 
200 shs Citizens & Southern Nat'l Bank- limit 79 
300 shs United Aircraft - limit U9 



To Purchase s 

72/lOOshs Firestone Tire & Rubber 
On November 1, 1962 

For the General Investment Account 
To Purchase s 
1/50 shs Firestone Tire & Rubber 



- at maiicet 



- at market 



The Director stated that authorization for the routine administration of the 
Library in 1962 under the policies established by the Board should be confirmed 
at the present meeting, inasmuch as this was the last regular meeting scheduled 
to be held until after the beginning of the new year. 

On motion duly made and seconded, it was 

VDTEDs that until January 1, 196U, the President, Vice President, the 
Director and Librarian of the Public Library of the City of 
Boston, and the Assistant Director (for General Library Opera- 
tions) of the Public Library of the City of Boston be and they 
hereby are severally authorized to sign any and all contracts 
voted to be made by the Board in the name and behalf of the 
Corporation and any and all communications in connection with 
the award of contracts so voted or recommended to be so voted* 

VOTED s that Milton E. Lord, Director, and Librarian, or upon his 

delegation, John J. Connolly, Assistant Director, or Eliza- 
beth B. Brockunier, Assistant to the Director, and Clerk of 
the Trustees, be and hereby is authorized tosLgn on behalf 
of the Corporation in approval of the payrient of all vouchers 
or bills covering expenditures to be charged in 1963 to trust 
funds or trust funds income, said payments to be reported to 
the Trustees at their next regular meeting for confirmation 
and ^proval* 

VOTED t that, for the signing of checks drawn upon the petty cash 
checking accounts of the Library, Catdierine A* Farrell, 
Principal Accountant, John J. Connolly, Assistant Director, 



I 



I 



and 



and 



I 



I 



or Elizabeth B. Brockunier, Secretary of the Trustees, 
Clerk of the Corporation, in the. order of their respective 
availability, be authorized to sign checks; and Milton E. 
Lord, Director, John J» Connolly, Assistant Director, or 
Elizabeth B. Brockunier, Secretary of the Trustees, Clerk 
of the Corporation, in the order of their respective 
availability, be authorized to countersign checks, provided 
that in no instance does the same individual both sign 
and countersign a check* 

The Director reported that the quarterly statements of income and , 
principal submitted by The National Shawmut Bank as Trustee of the John 
Deferrari Indenture of Trust Dated July 1, 19U7, had been forwarded to the 
members of the Board* 

The Director reported receipt of the October 1st appraisals of the 
General Investment Account and of the John Deferrari Indenture of Trust Dated 
December 13, 19U8, copies of which had been forwarded to the members of the 
Board. He called attention to the recoiTimendation that the units of the General 
Investment Account be revalued at $1.3U per unit* 

On motion duly made and seconded, it was 

VOTEDs that, effective November 2, 1962, the unit value of the 
General Investment Account be and hereby is established 
at $l*3l« per unit* 

The Director stated that final payment should be made now to Ames & 
Graves for services in connection with the contract for installing the public 
catalog in the Abbey Room and a conveyor belt to Bates Hall and that it would 
be necessary to authorize withdrawal of units of the General Investment Account 
to make this payment* • - 

On motion duly made and seconded, it was 

VOTEDs that the Collector-Treasurer be and hereby is authorized 

to redeem from the General Investment Account five thousand 
one hundred nine units, so that said General Investment 
Account shall hereafter consist of l,6lO,382j units instead 
of l,6l5,U9li units as heretofore; and that the five thousand 
one hundred nine units hereby withdrawn from the General 
Investment Account be, and the same hereby are, charged to the 
Dr Samuel Abbott Green Memorial Fund on the basis of $1*3U 
per unit, which is hereby determined to be the present fair 
value per unit of the I,6l5,li9li units heretofore outstanding* 

The Director stated that in order to make cash available for meeting the 
above authorized payment to Messrs Ames & Graves it would be necessary to with- 
draw funds frcMn the Special Savings Account, First National Bank, in the name 
of the General Investment Account* 

On motion duly made and seconded, it was 

VOTEDs that the Collector-Treasurer be, and hereby i^ authorized , 
to withdraw the sum of thirty-five hundred dollars ($3^00*) 
from the Special Savings Account in the name of the Trustees 
of the Public Library of the City of Boston, General 
Investment. Account* 



266 



I it 



GJ) 



The Director announced receipt of further gifts to the Elizabeth M. 
Gordon Children's Book Fund. '" 

On motion duly made and seconded, it was ' 



VOTED: 



and 

VOTED: 



that the sum of fifty dollars ($50«) tendered at this 
meeting of the Board by fellow workers and friends of the 
late Elizabeth M« Gtordon, Deputy Supervisor in Charge of 
Work with Children, be, and the same hereby is, accepted 
\yy the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 111* of the Acts of 
1878) to be funded as an addition to the Elizabeth M « 
Gordon Children's Book Fund to be held and invested snd 
the income thereafter to be used in accordance with the 
terms governing the use of said fund; 

that the sum of fifty dollars ($50«) which was this day 
funded as an addition to the Elizabeth M« Gordon Children's 
Book Fund be invested through the General Investment Account 
established by vote of the Board on December 1, 19^0; that 
for the purpose of enabling such investment 37 additional 
units be, and the same hereby are, added to said General 
Investment Account, so that said General Investment Account 
shall hereafter consist of l,6l0,Ul9i units instead of 
1,610,382^ units as heretofore; and that the 37 additional 
units hereby added to the General Investment Account be, 
and the same hereby are, allocated to the Elizabeth M# 
Gordon Children's Book Fund on the basis of $1.3U per unit, 
which is hereby determined to be the present fair value 
per unit of the 1,610,382^ units heretofore outstanding* 

The Assistant Director (for General Administration) stated that it would 
be necessary to extend the contract with Caputo Construction, Inc. to November 20, 
1962, to allow time for hard-topping the parking area to the rear of the Central 
Library building. He stated that Caputo Construction, Inc. had been delayed in 
completing the hard-topping until the lease for operation of the paiicing facility 
had been awarded and the electric light conduit installation made under the sur- 
face by the lease subsequently* 

On motion duly made and seconded, it was 

VOTED: that the contract with Caputo Construction, Inc., 2k Dane Street, 
Somerville U3, Massachusetts, for demolition of building, con- 
struction of parking lot, and miscellaneous work, at the comer 
of Exeter Street and Blagden Street, Boston, Massachusetts, be 
amended by striking out the words "on or before October 31 > 
1962" as they appear in Article II on page 7 of the contract 
and inserting in place therefor the following language "on or 
before November 20, 1962 "• 

He also called attention to the fact that because of the delay in the 
availability of the parking lot for use beyond the set lease date there may have 
to be made an adjustment in the rental payment* 

« -* • • ■ 

the President reported that he had talked with Msgr Francis J* Lally, 
Chairman of the Boston Redevelopment Authority, relative to the If^iest End situa- 
tion and that he had suggested that the Trustees send a letter requesting a 



I 



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hearing before the full Board of the Boston Redevelopment Authority at its 
meeting on November lii, 1962. It was agreed that a hearing should be requested 
hy the Trustees and that the Trustees should be represented by the President 
and Vice President at the hearing* . ' > r^ 



Dissolved: 



^ii^cXeSC 



f6 /6n4ftJkuru£ti^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, January U, 1963 



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A regular meeting of the Trustees of the Public Library as a 
Corporation was held in the Trustees . Room at 3:30 p.m. 

Present: Messrs Canham, Murray, and Parker. 

,►.-■■ 

The President, Msgr Murray, in the chair. 

The Director stated that action should be taken at the present 
meeting to distribute the 1962 income of the General Investment Account, 
to distribute the 1962 income of the Benton Book Fund in the proper propor- 
tions to the Rector of Trinity Church and to the Trustees of the Public Li- 
brary in accordance with the Agreement of Coirpromise dated January 15, 1935> 
and to pay over to the Rector of Trinity Church the 1962 income of the 
Children's Fund* 

On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director, and Librarian of the Public 
Library of the City of Boston, be and hereby is authorized 
and directed to cause to be distributed and paid to the 
Trustees of the Public Library of the City of Boston the 
income of the General Investment Account for the period of 
January 1, 1962, to December 31, 1962* 

VOTED: that Milton E. Lord, Director and Librarian of the Public 
Library of the City of Boston, be and hereby is authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Josiah H* 
Benton, as defined by the Agreement of Compromise, dated 
January 15, 1935 and made in connection with the administra- 
tion of the trust created by said Clause, four -tenths of the 
income of the Benton Bo<^ Fund for the period from January 1, 
1962 to December 31, 1962 inclusive, now held in the custody 
of the Collector -Treasurer of the City of Boston, and to cause 
to be distributed and paid to the Trustees of the Public Li- 
brary of the City of Boston the remaining six-tenths of said 
income for said period to be applied to the purchases provided 
in said Agreement of Compromise* 

VOTE^): that Milton E. Lord, Director and Librarian of the Public Li- 
brary of the City of Boston, be and hereby is authorized and 
directed to cause to be paid to the Rector or Trinity Church 
income for the year ending December 31, 1962, on the Children' 1 



and 



and 



2T0 



'X-N 



?t 



Fund, now held in the custody of the Collector-Treasurer of 
the City of Boston pursuant to the provisions of the 11th 
Clause of the Will of Josiah H. Benton, as required by the 
12th Clause of said Will, • "" 

The Assistant Director (for General Administration) reported that Arthur 
Young & Company, Independent Public Accountants, customarily had audited for the 
Trustees the trust fund holdings of the Corporation in the custody of the 
Collector-Treasurer, that this had been done on an annual basis ordinarily al- 
thou^ in some instances it had been on a two-year basis, and that authorization 
was needed, if it were to be done for the 1962 periods 

T!be Director was authorized to engage the services of Arthur Young & 
Conqjany to make an audit for the 1962 period of trust funds of the Corporation 
in the custody of the Collector-Treasurer. 

The Assistant Director (for General Administration) stated that the 
Collector-Treasurer had requested a specific authorization to change the title 
of a savings account of the Trustees in the name of the Skinner Fund to the 
General Investment Account in ijhich the Skinner Fund is incorporated, stating 
that the savings bank in question had stipulated that it would require such 
authorization. 

On motion duly made and seconded, it was 

VOTED: that James E. Gildea, Collector-Treasurer, be, and hereby 
is, authorized to direct the Danvers Savings Bank to change 
the title of Savings Bank Book No. 18120 standing in the 
name of the Trustees of the Public Library of the City of 
Boston, Skinner Fund , to Trustees of the Public Library of 
the City of Boston, General Investment Account. 

The Director stated that at the present meeting action should be taken 
to approve a preliminary trust funds budget on the basis of the allowances for 
the preceding year, pending receipt of data on the amount of 1962 trust funds 
income that would be available for expenditure in 1963* 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is adopted, effective January 1, 1963, 
a preliminary budget for 1963 for use of trust funds income, 
as set forth in the acconq>anying schedules: 

Books and Other Library Materials 

Division of Reference and Research 
Services 

Division of Home Reading and Com- 
munity Services 

Non-Public Departments 

Other 

Miscellaneous Purposes 
Unrestricted Uses 



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The Assistant Director stated that in response to public advertise- 

ment sealed proposals for miscellaneous i^^^J^^^^^^^* ^,^f %^^^^' ^^^^^^^^^ 
at the Central Ubrary building, were opened on December 19, 1962, as follows. 



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$96,6^0. 

2,030. 
3,300* 



$101,980. 



$ 8,627. 
18,321. 



TOTM. 



$ 26,9U8. 
$128,928. 



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Michael Racioppi, Inc. 
11 Beacon Street 
Boston 8, Massachusetts 

Aliberti Bros., Inc. 
I4II Salem Street 
Wakefield, Massachusetts 

James Construction Co. 
lU Boylston Place 
Brookline U6, Massachusetts 

James J. Botti Co., Inc. 
1050 Adams Street 
Dorchester 2U, Massachusetts 

Rossano Construction 

UOl Border Street 

East Boston 28, Massachusetts 

On motion duly made and seconded, i 



$3U,72U. 



37,5U3. 



Ul,250. 



U6,U50. 



50,800. 



VOTED: 



and 

VOTED: 



that there be awarded to Michael Racioppi, Inc., 11 Beacon 
Street, Boston, Massachusetts, the lowest responsible and 
eligible bidder in the public bidding, the contract for 
miscellaneous installations, alterations, and repairs at 
the Central Library building in the total amount of ^^f^y- 
four thousand seven hundred and twenty-four dollars ($34,7214.;, 
chargeable to the income and/or principal of the Dr Samuel 
Abbott Green Memorial Fund; 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract with Michael Racioppi, Inc., 11 Beacon Street, 
Boston, Massachusetts, for miscellaneous installations, al- 
terations, and repairs at the Central Library buildixig, the 
payments prescribed by said contract from income and/or prin- 
cipal of the Dr Samuel Abbott Green Memorial Fund, if he finds 
that the conditions precedent to such payment have been ful- 
filled; 

that the Collector-Treasurer be and hereby is authorized to 
withdraw from time to time, from unit holdings of the Dr Samuel 
Abbott Green Memorial Fund in the General Investroent Account, 
units in monetary value to a total amount not to exceed $3u,72U. 
upon presentation by Milton E. Lord, Director, and Librarian, 
of authorizations to make payments as specified in a contract 
with Michael Racioppi, Inc.^ 11 Beacon Street, Boston, Massa- 
chusetts, for miscellaneous installations, alterations, and 
repairs at the Central Library building. 

The Assistant Director stated that an expenditure of $36. had been 
necessary for insertion in the City Record of an advertisement requesting bids 
on the aforesaid contract and that authorization to pay this sum from the income 



and 

VOTED: 






J : 



VOTED: 



of the Dr Samuel Abbott Green Memorial Fund was needed. 
On motion duly made and seconded, it was ^ i 

VOTED: that the Collector-Treasurer be and hereby ^^ directed to 

pay the sum of thirty-six dollars ($36*) to the City Record, 
City Hall, Boston, Massachusetts, for an advertisement in 
the City Record in connection with a contract for miscel- 
laneous installations, alterations, and repairs at the 
Central Library building, chargeable to the income of the 
Dr Samuel Abbott Green Memorial Fond , 

The Assistant Director stated that the formal contract for architectural 
services in connection with the contract as awarded above should now be entered 
into with Messrs Ames and Graves, the Conmdttee on Buildings having approved 
the engagement of the said architectural services at its meeting on November 20, 

1962. ^ ^ \^ 

On motion duly made and seconded, it was 

that there be entered into a contract with Messrs Ames and 
Graves, 209 Newbury Street, Boston, for architectural 
services in connection with certain installations, altera- 
tions, and repairs at the Central Library building, subject 
to the terms, agreements, and conditions set forth in said 
contract and said contract to be in the total amount of 
three thousand four hundred seventy-two dollars and forty 
cents ($3,l472.UO) and chargeable to the income and/or 
principal of the Dr Samuel Abbott Green Memorial Fund; 

that Milton E. Lord, Director, and Ubrarian, be and hereby 
is authorized to make from time to time as specified in the 
contract with Messrs Ames and Graves, 209 Newbury Street, 
Boston, for architectural services in connection with certain 
installaUons, alterations, and repair* at the Central Library 
building, the payments prescribed by said contract from income 
and/or principal of the Dr Samuel Abbott Green Memorial Fund, 
if he finds that the conditions precedent to such payments 
have been fulfilled; . 

that the Collector-Treasurer be and hereby is authorized to 
withdraw from time to time, from unit holdings of the Dr Samuel 
Abbott Green Memorial Fund in the General Investment Account, 
units ia monetary value to a total amount not to exceed 
$3,172. UO upon presentation by Milton E. Lord, Director, and 
Librarian, of authorizations to make payments as specified in 
a contract with Messrs Ames and Graves, 209 Newbury Street, 
Boston, for architectural services in connection with certain 
installations, alterations, and repairs at the Central Library 
building* 

The minutes of the regular meeting of November 2, 1962, as presented 
were approved. 

The Director reported that the Finance Committee had taken certain action 
on behalf of the Corporation since the preceding meeting i^iich should be confirmed 
at the present meeting. 

On motion duly made and seconded, it was 



and 

VOTED: 



and 

FURTHER 
VOTED: 



I 






VOTED: 



I 



that there be and hereby is confirmed and approved the 
direction by the Finance Committee on behalf of the 
Trustees of the Public Ubraxy of the City of Boston to 
the Collector-Treasurer to take the following action: 

On November 1, 1962 

For the General Investment Account 



- at maiicet 



i 



I 



To Purchase : 

l/50 shs Firestone Tire <St Rubber 
On November 30 ^ 1962 

For the General Investment Account 



To Exchange : 

$20,000 First Mortgage Bonds The California Oregon 
Power Coiiq)any 3 7/8s-May 1, 1986 

For 

$20,000 First Mortgage Bonds Pacific Power <st Light 
Company U 3/8s-^tey 1, 1986 

On December 10^ 1962 

Pbr the General Investment Account 

* 

To Purchase I 

$10,000 U. S. Treasury Us-8/l$/72 - at market 
53/100 shs Columbia Broadcasting System - at market 

For the John Deferrari Indenture of Trust 19U8 



- at market 

- at market 



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To Purchase : 

$20,000 U. S. Treasury Us-8/l5/72 
25AOO shs Columbia Broadcasting ^stem 

On December 26, 1962 

For the Benton Book Fund 

To Transfer - From Income Account to Principal Account 
3 shs Standard Oil of New Jersey - $57,3125 

The Director stated that there had been no meeting of the Finance 
Committee since the preceding meeting and that such action as it had taken 
had been by letter ballot and confirmed above* . ; 



(W / •'1: 






X 



VOTED: 



and 
VOTED: 



The Director stated that the Twelfth Account rendered by the National 
Shawnut Bank as Trustee under the John Deferrari Indenture of Trust Dated 
July 1, 19ii7 had been received and copies sent to members of the Board. The 
Chairman of the Finance Committee, Mr Parker, reported that he had examined 
the account and that it seemed to be in order. The Director stated that the 
National Shawnut Bank would be so notified. 

The Director reported the receipt of a gift from Mary C. Toye to be 
added to the Elizabeth M. Gordon Children »8 Book Fund* 
On motion duly made and seconded, it was 

that the sum of twenty dollars ($20.) tendered at this meeting 
of the Board by fellow workers and friends of the late Eliza- 
beth M. Gordon, Deputy Supervisor in Charge of Work with 
Children, be, and the same hereby is, accepted by the Trustees 
of the Public Library of the City of Boston (a corporation 
under Chapter llli of the Acts of I878) to be funded as an 
addition to the Elizabeth M> Gordon Children's Book Fund to 
be held and invested and the income thereafter to be used in 
accordance with the terms governing the use of said Fund; 

that the sum of twenty dollars ($20.) which was this day 
funded as an addition to the Elizabeth M. Gordon Children's 
Book Fund be invested through the GENERAL INVESTMENT AbcoUNT 
established by vote of the Board on December 1, 19^0; that 
for the purpose of enabling such investment l5 additional 
units be, and the same hereby are, added to said GENERAL 
INVESTFENT ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT 
shall hereafter consist of l,6lO,U3Ui units instead of 
I,6l0,lil9j units as heretofore; and that the 15 additional 
units hereby added to the GENERAL INVESTMENT ACCOUNT be, 
and the same hereby are, allocated to the Elizabeth M. 
Gordon Children's Book Fund on the basis of $1,3U per unit, 
which is hereby determined to be the present fair value per 
unit of the 1,610,U19J units heretofore outstanding. 

The Director reported receipt of an additional payment under the will of 
Lee M. Friedman, which had been accompained by a form of receipt. He stated that 
the Law Department had advised that the receipt should not be executed in its 
present form and that the Trustees under the will of Lee M. Friedman should be 
informed that it is not being signed and returned because, as they had been in- 
formed by the Corporation Counsel, it is not considered to be in proper form. 
He stated that in accordance with the instructions of the Corporation Counsel a 
notice of the vote of acceptance would be sent to the Trustees under the will of 
Lee M* Friedman. 

On motion duly made and seconded, it was 

VOTED: that the sum of sixty-three thousand three hundred and thirty- 
seven dollars and fifty cents ($63,337.50) tendered at this 
meeting of the Board as partial distribution to the Trustees of 
the Public Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878) of residue given under 
Article 21 I of the will of Lee M. Friedman, who died on 
August 7, 1957, be, and the same hereby is, accepted and 
funded as an addition to the Lee M. Friedman Fund , the income 
and/or principal to be used as in the Judgment of the Board 
is deemed advisable; 



and 
VOTED: 



I 



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that the sum of sixty-three thousand three hundred and 
thirty-seven dollars and fifty cents ($63,337.50) which 
was this day funded as an addition to the Lee M. Friedman 
Fund be invested through the GENERAL INVESIMENT ACCOUNT 
established by vote of the Board on December 1, 1950; 
that for the purpose of enabling such investment 1^7,267 
additional units be, and the same hereby are, added to 
said GENERAL INVESTMENT ACCOUNT, so that said GENERAL 
INVESTMENT ACCOUNT shall hereafter consist of l,657i70lj 
units instead of l,6lO,l*3l| units as heretofore; and that 
the U7,267 additional units hereby added to the GENERAL 
INVESTMENT ACCOUNT be, and the same hereby are, allocated 
to the Lee M. Friedman Fund on the basis of $1.3l* per unit, 
which is hereby determinecl to be the present fair value 
per unit of the 1,610,13^1 units heretofore outstanding. 

The Director reported that on the occasion of a personal visit on 
December lU, Mr Richard A. Ehrlich had presented to the Trustees four additional 
items for the Virginia and Richard Ehrlich Collection of autograph items and 
some other items of interest. 

On motion duly made and seconded, it was 



k 



VOTED: 



I 



I 



that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llit of the Acts of I878) with warm appreciation 
the further gift from Mr Richard A. Ehrlich of autograph 
letters and documents to be added to the Virginia and Richard 
Ehrlich Collection as listed below: 

Vespucci - Eleven l6th Century documents, manuscripts 19 pgs 
Napoleon ADS 1 p. 

Voltaire ALB 1 p» 



George Sand 



AL6 
AL 



5 pgB 



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The Director reported that Mr John Alden, Keeper of Rare Books, had 
given to the Library for the Rare Book Department a fee he had received for a 
public speaking engagement. 

On motion duly made and seconded, it was 

VOTED: that the sum of fifty dollars ($50.) tendered at this 
meeting of the Board of Trustees of the Public Library 
of the City of Boston (a corporation under Chapter llii 
of the Acts of 1878) by John Alden, 101 Myrtle Street, 
Boston ""i;, Massachusetts, as a gift be, and the sane 
hereby is, accepted with gratitude, to be used for the 
Rare Book Department. 

The Director reported receipt from the Corporation Counsel of a 
communication concerning a bequest to the Trustees under the will of Leonard P. 
Holden in which was inclosed a check in the sum of $l,7l48. 52 in payment of a 
legacy to the Trustees for the purchase of "books of liberal teachings to be 
called the Emanuel Swedenborg department". 

On motion duly made and seconded, it was 









VOTED: 



and 

VOTED; 



Dissolved: 



that the sum of seventeen hundred forty-eight dollars and 
fifty.two cents ($1,7U8.52) tendered at this meeting of 
the Board as payment to the Trustees of the Public Lif>ranr 
of the City of Boston (a corporation uader Chapter llli of 
the Acts of 1878) of a bequest given under Article Fi^^h 
of the will of Leonard P. Holden (Suffolk Probate No. 120626) 
be, and the same hereby is, accepted and funded as the 
Leonard Pi Holden Fund, the income to be used for the pur- 
chase of books of liberal teachings to be called the Emanuel 
Dwedenborg department; 

that the sura of seventeen hundred forty-eight dollars and 
fifty.two cents ($l,7h8.52) which was this day funded as the 
Leonard P, Holden Fund be invested through the GENERAL IN- 
VE^tl«(feNT A(5C6UNt esiaElished Xsy vote of the Board on 
December 1, 19^0; that for the purpose of enabling such 
investment 1,30^ additional units be, and the same hereby 
are, added to said GENERAL INVESTMENT ACCOUNT, so that said 
GENERAL INVESTMENT ACCOUNT shall hereafter consist of 
l,659,006i units instead of 1,657. 701^ units as heretofore; 
and that the 1,30^ additional units hereby added to the 
GENERAL INVESTMENT ACCOUNT be, and the same hereby are, 
allocated to the Leonard P. Holden Fund on the basis of 
$1*3U per unit, liiich is hereby determined to be the 
present fair value per unit of the 1,657, 70l| units 
heretofore outstanding. ' 



Minutes of Meeting 
Corporation 






Clerk 



In Board of Trustees 
February 18, 1963 



A special meeting of the Trustees of the PubUc Library as a Corpor- 
ation was held in the Trustees Room at 3:30 p.m. 

Present: Messrs Canham, Murray, and Parker. 

The President, Msgr Murray, in the chair. 

The President reviewed the situation in respect to the purpose of the 
meeting. He stated that consideration should be given to the action to be taken 
in the matter of the increase in the salary of the Director discussed previously 
by the Trustees and the method of affecting the same. He stated that there was 
also the matter of appointment of an individual to a position directly below 
that of Director to release the Director to devote his attention to the organi- 
sation of state-aid to libraries of the Eastern Region and to plan the construc- 
tion of an expansion of the Central Library building during this period before his 
retirement. Furthermore, the position of Chief Ubrarian for Reference and 
Research Services was yet to be filled. 

• 

The Director suggested that in?)lementation of any increase in the salary 
of the Director be made in conjunction with the announcement of the change in 
salary schedules for the Library enployees as a whole as adopted at a meeting 
of the Trustees held on January U, 1963. He stated that he had discussed the 



I 



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I 



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matter with the Assistant Director (for Personnel) iirtio was of the belief that 
the revision in salaries for the Library Assistants Service could be effected 
by April 1, with the expectation that a reduction in the positions in the 
Professional Library Service hy judicious reallocation of certain routine 
duties would provide some of the monies to revise the salaries of the Pro- 
fessional Library Service in the course of the year. He stated that the 
Library had had experience in the past in announcing new salary scales which 
could not be put into effect at the time, but which had been put into effect 
subsequently, and that he believed that it would be well to announce all of 
the proposed salary scale changes at the same time, with the inclusion for 
the first time of the position of Director on a similar sliding scale, as 
well as any proposed new position. He pointed out that there was shortly to 
be proposed a city-wide salary revision in terms of the current Jacobs survey 
of positions in City Departments, that the Library and the Welfare Department 
had been excluded because their employees were considered to be professional, 
that the policemen and firemen were being taken care of separately, and that 
when the time came for such increases application would have to be made for 
provision of monies for Library eirployees, including the Clerical and Mechanical 
Service. 

The President stated that the matter of a revision in the salary of 
the Director had been discussed by Mr Rabb and himself with the Mayor, who 
had indicated that, while not opposed to a salary increase for the Director, 
he was not in a position to provide the necessary funds in the current year. 
The President stated that he was now suggesting that the salary of the Director 
be set at ^2,000 per annum, retroactive to the date of the earlier decision 
be members of the Board to increase said salary, namely, October 1, 1961, and 
that to put it into effect the necessary additional funds be taken from un- 
restricted income of trust funds, including the amount of retroactive payment 
that would be due. He stated that it was anticipated that in 1961i the total 
salary would be paid from City appropriation. 

Mr Canham stated that the Trustees must bear in mind that the suggested 
action posed a problem in public relations made up of three factors: use 
of trust funds for the purpose, payment on a retroactive basis, and the size 
of the proposed increase. He stated that the action in respect to the Director 
had been long delayed. 

Following discussion of the proposed procedure and the action to be 
taken, on motion duly made and seconded, it was 

VOTED: that the basic remuneration of Milton E. Lord, Director, 
and Librarian, be and it hereby is fixed at the rate of 
$22,000 per annum, as of October 1, 1961, to be made 
effective at the discretion of the President of the Trustees. 

VOTED: that there be paid to Milton E. Lord, Director, and 

Librarian, a supplemental remuneration at the rate of 
$U,190 per annum from October 1, 1961, with deductions 
for retirement purposes and withholding deductions for 
Federal and Massachusetts income taxes to be made there- 
from, this supplemental remuneration to be charged to 
the unrestricted income of trust funds listed below, 
and to be made effective at the discretion of the President 
of the Trustees: 

m . - i - 



and 



<3'7S 



>:-^c 



7f) 



and 



and 



and 



Bernard 
Bradlee 
Center 
Ford Legacy 
Ford Trust 
Gammons 
Heraenway 
Hyde 



Lambert 

Moore 

North 

Potter 

Sigilman 

acinner 

Stewart 

Treadwell 



Range 



I 



I 



VOTED- that the posiUon of Director be included in the schedule 
' of positions in the Professional Library Service, at a 
salary range of $19,00ajto .^J^QOO ci^ently. 

VOTED: that there be affirmed the action of the Trustees on January U, 
1963 in adopting tentative revised salary scales for the Pro- 
fessional Ubrary Service as listed below, the same to become 
effective when and as funds permit: 

Annual 
Range Increment 
Professional Library Assistant (Pi) $5550-|t>li>0 "?205 

$6150.$6750 $200 



Junior Library Assistant (LAl) 

Senior Library Assistant (LA2)) 

Principal Library Assistant (LA3) 

General Library Assistant (LAli) 

(Special Title) Library 
Assistant (LA5) 

(Special Title) Library 
Assistant (LA6) 

(Special Title) Library 
Assistait (LA7) 



$3100-$3580 
$3370-$3910 
$3660-$U260 



Annual 

Increment 

$80 

$90 

$100 



$3980-$U700 $120 



$U330-$5170 $11*0 



$U700-$5660 $160 



$5lOO-$62liO $190 



and 



$6l00-$7600 $250 



$6800-$8600 $300 



$8000-$10,000 $350 
$10,000-$12,700 $U50 



VOTED: 



Children's Assistant (P2) 
Reference Assistant (P2) 
etc. 

Children's Librarian (P3) 
Reference Librarian (P3) 
etc. 

Chief of Department (pU) 
Branch Librarian (PU) 
etc* 

Coordinator (P5) 

Deputy Assistant Director (P5) 

Supervisor of Branches (P6) 
Chief Assistant Librarian for 

Reference and Research 

Services (P6) 
Assistant to the Director (P6) 

Assistant Director (P7) 

Chief Librarian for Home Reading 

and Community Services (P7) 
Chief Librarian for Reference 

and Research Services (P7) 

Associate Director (P8) 
Director 

that there be affirmed the action of the Trustees on January U, 
1963 in adopting revised salary scales for the Library Assistants 
Service as listed below, the same to become effective ^en and 
as funds permit: 



I 



I 



$12,UOO-$16,000 $600 



$l5,000-$20,000 $833 
$19.000-$22,000 



■f 

I 



I 



VOTED: that revised salary and wage scales be adopted for the 
Clerical and Mechanical Service in line with the salary 
and wage scales adopted by the City of Boston resulting 
from the current Jacobs survey, the same to become 
effective when and as funds permiti 

The President stated that Mr Rabb has associated himself with the 
action taken at this meeting through conferences held prior to his present 
absence from the city. 

The Director called to the attention of the Board that at a recent meet** 
ing with Mr Henry Scagnoli, the Director of Administrative Services, and 
Mr Henry Brennan, Supervisor of Budgets, they had been informed of the estimated 
cost of the salary increases contenplated for each of the groups in the Library 
on a twelve-months basis. He suggested that Mr Scagnoli be consulted as to 
current plans for instituting salary increases for City employees, and the need 
for provision for Library en^jloyees in such action as is taken through a sup- 
plemental budget request* 

It was agreed that a statement on behalf of the Trustees be drafted in 
connection with the change in the salary of the Director, for use when and if 
needed* 

The Director discussed the qualifications of several possible candi- 
dates for the position of Associate Director* 



Dissolved: 



f\ Clerk 






■fmrnsm^nim^^mt 



^30 



281 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, March 8, 1963 



I'V.f" 



A reeular meeting of the Trustees of the Public Library as a Corpora - 
tlon, pottpon^^r^ Friday, March 1, 1963. was held in the Trustees Room at 
3:30 p.m. 

Present: Messrs Canham, Murray, Parker, and Rabb. 

The President, Msgr Murray, in the chair. 

The minutes of the regular meeting of January U, 1963, as Pr««««^^^^.^«;;;*^ 
approved. The action taken at the special meeting held on February 18, 1963, was 

approved. 

The Director reported that the Finance Committee has taken certain action 
on behalf of the CorporaU on since the preceding meeting which should be confirmed 

at the present meeting. 

On motion duly made and seconded, it was 

On January 15 » 1963 

For the John Defer rari Indenture of Trust 19U8 



I 



I 



To Sell : 

200 shs Bristol-?^er8 



To Purchase: 



- limit 85 



limit 61 
at market 



at market 
limit 86 
limit 36 



300 shs Northern Illinois Gas 

72/100 shs Radio Corporation of America 

On January 25f 1963 

For the General Investment Account 

To Purchase : 

$25,000 U. S. Treasury 3 3As-5/l5/66 
300 shs Citizens & Southern Nat'l Bank- 
UOO shs Firestone Tire & Rubber 

On February 7j 1963 

For the General Investment Account 
To Purchase : 

66/100 shs First Nat'l City Bank of N.T. 
For the John Deferrari Indenture of Trust 19U8 
To Purchase : 
18A00 shs First Nat'l City Bank of N.T. - at market 



I 



I 



On February 8, 1963 

For the General Investment Account ^ ^ ' • : 

To Purchase: . ' ,^ 

60/100 shs Radio Corporation of America - at market 
50/100 shs Radio Corporation of America - at market 

The Director reported that the Collector-Treasurer had notified the 
Trustees of the distribution of 1962 income as follows: for the Benton Book 
Fund the sum of $U0,50U.56, of i^ich $2U,302.7U is payable to the Trustees 
and $16,201.82 is payable to the Rector of Trinity Church; for the Children»s 
Fund the sum of $5,689.21, all of which is payable to the Rector of Trinity 
Church; and for the General Investment Account the sum of $72,3l4»17» 

The Director reported that Investment Counsel had reevaluated the 
units of the General Investment Account following the January 1 appraisal 
and that the new unit value was $l.i4li» 

On motion duly made and seconded, it was 

VOTED: that, effective March 8, 1963, the unit value for the 

GENERAL INVESTMENT ACCOUNT be and hereby is established 
at $l»hh per unit* 

The Director stated that there were certain trust funds that by 
vote of acceptance by the Trustees require annual payment of partial or 
total income of the preceding year to principal. He stated that the Collector- 
Treasurer had now provided information as to the amounts of income and that 
action should now be taken to add these amounts to principal. 

On motion duly made and seconded, it was 

VOTED: that the sum of three thousand six dollars and forty-one 
cents ($3,006.Ul) tendered at this meeting of the Board 
representing the income for 1962 received by the PViedman 
Building Fund , a legacy given to the Trustees of the Public 
library of the City of Boston (a corporation under Chapter 111* 
of the Acts of 1878) under Article 21 (G) of the will of 
Lee M. Friedman, who died on August 7, 1957, be and the same 
hereby is added to the principal of the Friedman Building 
Fund , the income of which is to be added to principal until 
otherwise ordered by the Board; 



and 

VOTED: 



- at market 



I 



I 



that the sum of three thousand six dollars and forty-one 
cents ($3,006.Ul) tfiich was this day funded as an addition 
to the Friedman Building Fund be invested through the GENERAL 
INVESTMENT ACCOUNT established by vote of the Board on De- 
cember 1, 1950; that for the purpose of enabling such invest- 
ment two thousand eighty-eight additional units be, and the 
same hereby are, added to said GENERAL INVESTMENT ACCOUNT, 
so that said GENERAL INVESTMENT ACCOUNT shall hereafter consist 
of l,66l,09Ui units instead of 1,659,006J units as heretofore; 
and that the two thousand eighty-eight additional units hereby 
added to the GENERAL INVESTMENT ACCOUNT be, and the same hereby 
are, allocated to the Friedman Building Fund on the basis of 
$1.U4 per unit, which is hereby determined to be the present 
fair value per unit of the 1,659,006^ units heretofore out- 
standing. 



— % 



and 






VOTED; 



and 

.VOTED: 



and 



VOTED: 



and 
VOTED: 



that the sum of ninety-eight dollars and thirteen cents 
($98.13) tendered at this meeting of the Board representing 
one^uarter of the income for 1962 received by the Lee M. 
Friedman Fim d for Books for the R are Book Department, a 
legacy given to the Trustees of the Fubllc Library of the 
City of Boston (a corporation under Chapter lUi of the Acts 
of 1878) under Article 21 (H) (9) of the will of Lee M. 
Friedman, who died on August 7, 19^7, (Suffolk Probate 
No. 3931^3) * t)e and the same hereby is added to principal 
of* the Lee M. Friedman Fund for Books f or the Rare Book 
Department , on-qaarter of the income of which is to be 
kdded to principal each year for fifteen years; 

that the sum of ninety-eight dollars and thirteen cents 
($98.13) which was this day funded as an addition to the 
Lee M. Friedman Fund for Books for the Rare Book .Department 
be invested through ihe GENERAL INVESTMENT AGu6UNT estab- 
lished by vote of the Board of Trustees on December 1, 1950; 
that for the purpose of enabling such investment sixty- 
eight additional units be, and the same hereby are, added 
to said GENERAL INVESTMENT ACCOUNT, so that said GENERAL 
INVESTM-ENT ACCOUNT shall hereafter consist of 1,661,162^ 
units instead of 1,661,09^ units as heretofore; and that 
the sixty-eight additional units hereby added to the GENERAL 
INVESIWENT ACCOUNT be, and the same hereby are, allocated 
to the Lee M. Fr iedman Fund for Books for the Rare Book 
Department on ihe basis of H.Uh per unit, which is hereby 
detenrdneci to be the present fair value per unit of the 
1,661, 0914^ units heretofore outstanding. 

that the sum of one thousand two hundred ninety-five dollars 
and one cent ($1,29^.01) tendered at this meeting of the 
Board representing income for 1962 received by the Lee M. 
Friedma n Fund as partial distribution to the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter 111 of the Acts of I878) of residue given under 
Article 21 I of the will of Lee M. Friedman, who died on 
August 7, 19^7, be and the same hereby is added to principal 
of the Lee M. Friedman Fuhd of which the income and/or 
principal is to be used as in the judgement of the Board is 
deemed advisable; 

that the sum of one thousand two hundred ninety-five dollars 
and one cent ($1,295.01) which was this day funded as an 
addition to the Lee M. Friedman Fund be invested through the 
GENERAL INVESTMENT ACCOUNT established by vote of the Board 
of Trustees on December 1, 1950; that for the purpose of 
enabling such investment eight hundred ninety-nine and one- 
half units be, and the same hereby are, added to said GENERAL 
INVESTMENT ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT 
shall hereafter consist of 1,662,062 units instead of 
I,66l,l62| units as heretofore; and that the eight hhndred 
ninety-nine and one-half additional units hereby added to the 
GENERAL INVESTMENT ACCOUNT be, and the same hereby are, al- 
located to the Lee M. Friedman Fond on the basis of $1.U4 
per unit, ^ich is hereby determined to be the present fair 
value per unit of the l,66l,l62j uaits heretofore outstanding. 



and 



VOTED: 



I 



I 



and 

VOTED: 



I 



I 



and 



VOTED: 



and 

VOTED: 



I 



I 



and 



'^i 



that the sum of four dollars and twenty-seven cents ($U.27) 
tendered at this meeting of the Board representing income 
received for 1962 by the Lee M. Friedman Memorial Fund , a 
fund established by the Trustees of the Public Library of 
the City of Boston (a corporation under Chapter 111; of the 
Acts of 1878) on March h, 1958, through the gift of Samuel 
Stem in memory of Lee M. Friedman, be and the same hereby 
is added to the principal of the Lee M. Rriedman Memorial 
Fund , of which the income is to be added to principal until 
otherwise ordered by the Board; 

that the sum of four dollars and twenty-seven cents ($U.27) 
which was this day funded as an addition to the LeeM. Friedman 
Memorial Fund be invested through the GENERAL INVESTMEWT 
AfiCOlJNT eslaKLished by vote of the Board of Trustees on 
December 1, 1950; that for the purpose of enabling such 
investment three additional units be, and the same hereby 
are, added to said GENERAL INVESTMENT ACCOUNT so that said 
GENERAL INVESTMENT ACCOUNT shall hereafter consist of 
1,662,065 units instead of 1,662,062 units as heretofore; 
and that the three additional units hereby added to the 
GENERAL INVESTMENT ACCOUNT be, and the same hereby are, 
allocated to the Lee M. Fidedroan Memorial Fund on the basis 
of $l.lili per uhit, irtiich is hereby determined to be the 
present fair value per unit of the 1,662,062 units hereto- 
fore outst€Uiding» 

that the sum of two thousand two hundred seventy-seven dollars 
and sixty-two cents ($2,277.62) tendered at this meeting of 
the Board representing the income for I962 received by the 
Centennial Fund , a fund established by the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878) on June 1, 1956, be and the 
same hereby is added to the principal of the Centennial Fund 
which is to be used as the Board shall hereafter direct for 
the benefit of the Public Library of the City of Boston or 
any purpose in connection therewith; 

> , * . . I- -' ' - ■ ■ - ■ » 
that the sum of two thousand two hundred seventy-seven dollars 
and sixty-two cents ($2,277*62) which was this day funded as 
an addition to the Centennial Fund be invested through the 
GENERAL INVESTMENT ACCOUNT established by vote of the Board on 
December 1, 1950; that for the purpose of enabling such invest* 
ment one thousand five hundred eighty-one and one-half addi- 
tional units be, and the same hereby are, added to said GENERAL 
INVESTMENT ACCOUNT so that said GENERAL INVESIMENT ACCOUNT 
shall hereafter consist of 1,663,61*6^ units instead of 1,662,065 
units as heretofore; and that the one thousand five hundred 
eighty-one and one-half units hereby added to the GENERAL IN- 
VESTMENT ACCOUNT be, and the ssbmi hereby are, allocated to the 
Centennial Fund on the basis of $l.Uli per unit, which is hereby 
determined to be the present fair value of the 1,662^065 units 
heretofore outstanding* 



IPyI 



'Bo 



'Wt 



M^ 



VOTED: 



and 
VOTED: 



and 



VOTED: 



and 
VOTED: 



that the sum of three hundred ninety-six dollars and five 
cents ($396.05) tendered at this meeting of the Board 
representing income for 1962 received by the Helen 0. 
Storrow Fund, which is con9>rised of gifts to the Trustees of 
the Public Library of the City of Boston (a corporation 
under Chapter 111* of the Acts of I878) under provisions of 
Article Eighth of the will of Helen 0. Storrow, who died 
on November 10, 19tii4, and which were accepted by the Board 
of Trustees on October 5, 19U5, October U, 191*6, September 5, 
19U7, July 21, 191*8, July 1, 191*9, July 11, 19^0, be, and 
the same hereby is, added to the principal until otherwise 
ordered by the Board; 

that the sum of three hundred ninety-six dollars and five 
cents ($396.0$) which was this day funded as an addition to 
the Helen 0. Storrow Fund be invested through the GENEEIAL 
INVESIMENT ACCOUNT established l^ vote of the Board of 
Trustees on December 1, 1950j that for the purpose of enabling 
such investment two hundred seventy-five additional units be, 
and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT shall here- 
after consist of l,663,92li units instead of l,663,61*6i units 
as heretofore: and that the two hundred seventy-five additional 
units hereby added to the GENERAL INVESTMENT ACCOUNT be, and the 
same hereby are, allocated to the Helen 0. Storrow Fund on 
the basis of $1.1*1* per unit, which is hereby determined to be 
the present fair value per unit of the 1,633,61*6| units 
heretofore outstanding. 

that the sum of twenty dollars and seventy-two cents ($20.72) 
tendered at this meeting of the Board representing one-half the 
income for 1962 received by The Wedgwood Club 2jth A nniversary 
Fund in Memory of Mrs Marcus A, CoQlidge. a gil't to the Trustees 
o£ the Public Library of the City of Boston (a corporation under 
Chapter 111* of the Acts of I878), be and the same hereby is 
added to the principal of the Wedgwood Club 25th Anniversary 
F und in Memory of Mrs Marcus A. CoQlidge, the income thereof 
io be applied as set forth in an instrument of gift dated 
May 2l*, 1958, and subject to the terms, agreements, and con- 
ditions as set forth in said instrument of gift; 

that the sum of twenty dollars and seventy-two cents ($20.72) 
which was this day funded as an addition to The Wedgyood Club 
25th Anniv ersary Fund in Memory of Mrs Marcus A. Ccb Lidge be 
invested through ihe GENEI^ INVESTMENT ACCOUnI^ established 
by vote of the Board of Trustees on December 1, 1950; that for 
the purpose of enabling such investment fourteen and one-half 
additional units be, and the same herety are, added to said 
GENERAL INVESTMENT ACCOUNT so that said GENERAL INVESTMENT 
ACCOUNT shall hereafter consist of 1,663,936 units instead of 
1.663,921% units as heretofore; and that the fourteen and one- 
half additional units hereby added to the GENERAL INVESTMENT 
ACCOUNT be, and the same hereby are, allocated to The Vfedgwood 
Club 25th Anniversary Fund in Memory o f Mrs Marcus A. Codlidge 
on ihe basis ot $1.1*1* per unit, whicK'"£r hereby determined to 
be the present fair value per unit of the 1,663,9214 units 
heretofore outstanding. 



fe 



I 



The Director reported that the costs of certain of the contracts 
under way in the Central Library building were to be met from the Dr Samuel 
Abbott Green Memorial Fund and that, in order to avoid the step of adding 
1962 income to principal, only almost immediately to withdraw it by redeii?)tion 
of units to meet current expenditures, he was suggesting that the 1962 income 
of the above fund be retained as available cash. 

On motion duly made and seconded, it was 1 * , 

VOTED: that the Collector-Treasurer be and hereby is instructed 

to hold income for 1962 applicable to the Dr Samuel Abbott 
Green Memorial Fund, namely, the sum of $17,565»76, for such 
expenditures as shall be authorized from time to time by 
the Director. . . ^a^ .v^;. ;, 

The Director reported that the annual payment from the H. Sylvia A. H. G. 
Wilks Estate in connection with a trust agreement of said Estate for the benefit 
of Ruth L. Briggs had bben received and represented a further payment to 
principal of the Dr Samuel Abbott Green Memorial Fund. 

On motion duly made and seconded, it was 



VOTED: 



I 



I 



and 
VOTED: 



that the sum of eighteen dollars and twenty-three cents ($18.23) 
tendered at this meeting of the Board as a payment on account 
of the legacy given to the Trustees of the Public Library of 
the City of Boston (a corporation under Chapter 111* of the 
Acts of 1878) hy the will of H. I^lvia A. H. G. Wilks, who 
died on -February 5, 1951 be, and the same hereby is, accepted 
with gratitude and funded as an addition to the Dr Samuel 
Abbott Green Memorial Fund , the income to be added to the 
principal until otherwise ordered by the Board; 

that the sum of eighteen dollars and twenty-three cents ($18.23) 
irtiich was this day funded as an addition to the Dr Samuel Abbott 
Green Memorial Fund be invested through the GENERAL INVESTMENT 
ACCOUNT established by vote of the Board of Trustees on Decem- 
ber 1, I95O; that for the purpose of enabling such investment 
twelve and one-half additional units be, and the same herely 
are, added to said GENERAL INVESTMENT ACCOUNT so that said 
GENERAL INVESTMENT ACCOUNT shall hereafter consist of 1,663, 9b8 J 
units instead of 1,663,936 units as heretofore; find that the 
twelve and one-half additional units hereby added to the 
GENERAL INVESTMENT ACCOUNT be, and the same hereby are, al- 
located to the Dr Samuel Abbott Green Memorial Fund on the 
basis of $1.1*1* per unit, irtiich is hereby determined to be the 
present fair value per unit of the 1,663,936 units heretofore 
outstanding. 

The Director reported receipt of a gift from Mrs Minier Baker Detain in 
recognition of services rendered by the History Department. 
On motion duly made and seconded, it was 



^UW 



VOTED: 



I 



I 



that the sum of five dollars ($5.00) tendered as a gift at 
this meeting of the Board of Trustees of the Public Library 
of the City of Boston (a corporation under Chapter 111* of 
the Acts of 1878) by Mrs Minier Baker DeSpain, 5251 Willis 
Avenue, Dallas 6, Texas, be, and the same hereby is, accepted 
with gratitude, to be used for the History Department. 



^s« 






The Director stated that there had been turned over tb-^the Library for 
use of the Rare Book Department the balance of the funds contributed by friends 
of Mr John Alden, Keeper of Rare Books, toward the gift recently made to the 
Library in his honor* 

On motion duly made and seconded, it was 

VOTED: that the sum of twenty-seven dollars and twenty-seven cents 
($27.27) tendered as: a gift at this meeting of the Board of 
Trustees of the Public Library of the City of Boston (a 
corporation under Chapter llU of the Acts of I878) by friends 
of Mr John Alden, Keeper of Rare Books, be, and the same 
hereby is, accepted with gratitude, to be used for the Rare 
Book Department. 

. . The Director reported the receipt of a gift from Dr C. Louis Fincke for 
the Allen A. Brown Collection of Music in memory of his mother vho was a niece 
of Allen A. Brown. 

On motion duly made and seconded, it was 

VOTED: that the sum of twenty dollars ($20. ) tendered as a gift at 
this meeting of the Board of Trustees of the Public Library 
of the City of Boston (a corporation under Chapter llh of the 
Acts of 1878) by Dr C, Lbuis Fincke in memory of his mother, 
Martha Brown Fincke, niece of Allen A. Brown, be, and the 
. same hereby is, accepted with gratitude, to be used for the 
Allen A. Brown Collection of Music. 

The Assistant Director (for General Kdministration) reported that 
Hayden, Stone & Co., Inc., one tf the brokers used by the Trustees in connection 
with investment of securities, had requested that the name of Mr Fred Brannan, Jr, 
of the aforesaid firm be added to the list of brokers used by the Trustees in 
place of Mr John Altmeyer, %iho has died. It was agreed that the name of Mr Fred 
Brannan, Jr, be added to the list of brokers and that the Collector-Treasurer 
be so notified. 

The Director reported receipt of the regular quarterly statements of 
Ss^ principal and of income from the Trustee of the John Deferrari Indenture of Trust 
Dated July 1, 19U7, stating copies had been sent to the members of the Board. 

The Director stated that the Trustees by action of their Committee on 
Buildings had approved the engagement of the Library's consulting architects for 
the preparation of studies and drawings for replacement of the book conveyor system, 
as well as the installation of a new elevator and a new stairway at the Blagden 
Street entrance to the Central Library building. He stated that the funds to 
replace the elevator and the construction of a stairway were to be provided from 
the City's Extraordinary Repairs Loan appropriation to the Libraiy, but that the 
funds to replace the original book conveyor could not come from the same source 
since this was basically an equipment replacement. He stated that the Trustees 
had therefore agreed that the cost of the conveyor would be met from funds of 
the Dr Sawuel Abbott Green Memorial Fund and had approved the preparation of 
studies. He stated that the architects had made studies in detail of the pro- 
posed woik, on the basis of which preliminary estimates of the cost had been 
secured, that these preliminary estimates were considered to be reasonable for 
the work contemplated, and that a contract should now be entered into with the 
architects for that part of the work chargeable to the Dr Samuel Abbott Green 
Memorial Fund, said contract to be on the usual architectural fee basis for the 
work. 

On motion duly made and seconded, it was 



I 



I 



VOTED: that there be entered into with Messrs Ames and Graves, 
209 Newbury Street, Boston, a contract for architectural 
services in connection with the replacement of the original 
book railway system by a selective vertical conveyor 
system with necessary horizontal stack conveyor belts at 
the Central Library building, the total fee thus charged 
to be subject to the terms, agreements, and conditions set 
forth in said contract, and to be paid from income and/or 
principal of the Dr Samuel Abbott Green Memorial Fund. 

The Director stated that the Trustees should have an opportunity to 
discuss further with John E. Burchard the procedure for selection of ^n architect 
for the enlargement of the Central Library building before coming to their con- 
clusion. Prior to the present meeting he had talked with Dean Burchard as to 
his availability for such a meeting. Following discussion it was agreed that 
on the date of the next meeting of the Buildings Committee, ^[^^^Jr, Friday, 
March 22, the Trustees would meet with Dean Burchard, subject to a further check 
as to the availability of the Trustees to meet at that time. 



Dissolved: 



(J Clerk 



I 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Friday, May 10, 1963 



I 



I 



The annual meeting of the Trustees of the Public Libraiy as a Corpor- 
ation was held in the Trustees Room at 3^30 p^m. 

Present: Messrs Canham, Murray, O'Connell, Parker, and Rabb, Trustees. 
The President, Monsignor Murray, in the chair. 

The President read a communication from the City Clerk, Mr Joseph M. 
Dunlea, under date of April 8, 1963, stating that Mr Lenahan O'Connell, having 
been appointed a Trustee for the term ending May 1, 1966, had that day appeared 
and been sworn. Ttie Board thereupon welcomed Mr 0»Connell as a member. 

The Corporation then proceeded to elect viva voce its officers for the 
ensuing year. 

First Vote for President 

Mr Canham voted for Edward G. Murray, Monsignor Murray passed, 
Mr 0»Connell voted for Edward G. Murray, Mr Parker voted for Edward G. 
Murray, and Mr Rabb voted for Edward G. Murray; and Edward G. Murray was 
declared elected President. 

First Vote for Vice President 

Mr Canham voted for Augustin H. Parker, Jr, Monsignor Murray voted for 
Augustin H. Parker, Jr, Mr O'Connell voted for AugusUn H. Parker, Jr, 
Mr Parker passed, Mr Rabb voted for Augustin H. Parker, Jr; and 
Augustin H. Parker, Jr was declared elected Vice President. 



II 



^ss 



f^i 






J) 



and 



and 



J . 



VOTED: 



First Vote f or Clerk - . ■. • 

Mr Canham voted for Elizabeth B. Brockunier, Monsignor Murray voted for 
Elizabeth B- Brockunier, Mr 0»Connell voted for Elizabeth B. Brockunier, 
Mr Parker voted for Elizabeth B. Brockunier, and Mr Rabb voted for Eliza- 
beth B. Brockunier; and Elizabeth B. Brockunier was declared elected Clerk. 

First Vote for Clerk Pro Tern 

Mr Canham voted for Milton E. Lord, Monsignor Murray voted for Milton E. 
Lord, Mr 0»Connell voted for Milton E. Lord, Mr Parker voted for Milton E. 
Lord' and Mr Rabb voted for Milton E. Lord; and Milton E. Lord was declared 
elected Clerk Pro Tem. 

On motion duly made and seconded, it was thereupon 

VOTED: that any member of the Corporation be, and herein is, authorized 
to sign on behalf of the Corporation bills, special drafts, and 
payrolls of the Library^ 

that, until the next annual meeting, the President, or Vice 
President, or in the inability of either, any member of the Cor- 
poration, and by delegation the Director, or the Assistant 
Director (for General Administration) be and he hereby is author- 
ized to sign any and all contracts voted to be made by the Board 
in the name and behalf of the Corporation and any and all communi- 
cations in connection with the award of contracts so voted or 
recommended to be so voted. 

that the President be and herel^ is authorized ane empowered 
to appoint a Finance Committee to serve until the next annual 
meeting, said Finance Committee to consist of not less than a 
quorum of the Trustees and to have power to act in representation 
of the Corporation in the matter of the salle, purchase, invest- 
ment, and reinvestment of cash, securities, and any other holdings 
belonging to the Corporation; 

that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees, be and hereby is enqjowered to 
act by a vote of not less than three members in representation 
of the Corporation in the matter of the sale, purchase, invest- 
ment, and reinvestment of cash, securities, and any other 
holdings belonging to the Corporation, such action as it takes 
in this respect always to be reported to the next meeting of 
the Corporation and at that Ume to be incorporated officially 
into the records of the Corporation; 

that the Finance Committee, being made up itself of not less than 
a quorum of the Trustees, be and hereby is empowered to act by 
vote of not less than three members in representation of the 
Corporation in the matter of the acceptance of bequests and gifts 
that may be made to the Corporation, such action as it takes 
in this respect always to be reported to the next meeting of 
the Corporation and at that time to be incorporated officially 
into the records of the Corporation. 



I 



I 



. The President then appointed Messrs Canham, Murray, O'Connell, Parker, 
and Rabb as members of the Finance Committee for the ensuing year, with Mr Parker 
as Chairman. ' i^"- < - • > j-^,!^. .^,.;;, ,■■. '^ f > ■ - ■ " ' "\ 

The President stated that membership on Standing Committees for the 
ensuing year should be as follows: 



Buildings 



Personnel 



Public Relations 



Msgr Murray, Chairman Mr Canham, Chairman Mr Rabb, Chairman 
Mr Parker Mr 0«Connell Mr Canham 

Mr Rabb Mr Rabb Mr O'Connell 



Home Reading & Community Services 

Mr 0»Connell, Chairman 
Msgr Murray 
Mr Parker 



Reference & Research Services 

Mr Parker, Chairman 
Mr Canham 
Msgr Murray 



The President then appointed Elizabeth B, Brockunier as Secretary of 
Committees and Milton E. Lord as Secretary of Committees Pro Tem to serve 
until the next annual meetings 



Dissolved at 35U5 P«ni# 



VOTED: 



I 



I 



(J Clerk 

The Clerk qualified for office by taking the following oath: 

I, Elizabeth Brady Brockunier, solemnly swear that I will 
well and faithfully perform all the duties incumbent upon 
me as Clerk of the Trustees of the Public Library of the 
City of Boston; so help me Gk>d. 



and 

VOTED: 





Sworn and subscribed to before me thik^Tth day of May^ A.D. 1963 at Boston, 
Suffolk County, s.e., Massachusetts • • 




'0^ 



^(^^ 



and 

VOTED: 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, May 10, 1963 



I 



I 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 3:1^5 ?•»«. 

Present: Messrs Canham, Murray, 0»Connell, Parker, and Rabb. 
The President, Msgr Murray, in the chair. 



200 



The President read a coramunication from the City Clerk, Joseph M. Dunlea, 
under date of April 8, 1963, stating that Mr Lenahan O'Connell, having been ap- 
^inLd a T^ustef for'the t;rm ending May 1. 1966, had that day appeared and 
been sworn. The Board thereupon welcomed Mr O'Connell as a member. 

The minutes of the meeting of March 8, 1963, «s presented were approved. 

Action taken by the Finance Committee since the last meeUng of the Board 
was approved as follows: 

On March 8, 1963 

For the General Investment Account 



2Di 



I 



I 



To Purchase: 



1/3 sh Beatrice Foods 

On April 2, 1963 

For the John Deferrarl Indenture of Trust 19U8 



- at market 



To Purchase ; 

58/100 sh Dow Chemical 

On April U, 1963 

For the General Investment Account 



- at market 



To Sell : 

$Uo,ooo. 

100 shs 



h 



U. S. Treasury Bills 10/l5/63 
Kennecott Copper 



at market 
Umit 70 



I 



To Purchase : 

500 shs Monsanto Chemical 
600 shs Unilever N.V. 



- limit 5U 

- limit hh 



For the John Deferrari Indenture of Trust 19U8 



To Sell: 



$15,000, U, S. Treasury 3 3As-8/l5/61i - at market 



To Purchase: 

300 shs Philips Lamp 

200 shs Firestone Tire & Rubber 



- limit hh 

- limit 3U 



The Chairman of the Committee on Finance reported that such action as 
had been taken by the Coirmittee since the last meeting had been confirmed above. 
He reported also that on April 11 the Committee met at the vaults of the National 
Shawmut Bank where are housed the Corporation's securities of which the Collector- 
Treasurer is the legal custodian. He stated that a spot check of the holdings 
had been made and wished to report that everything seemed to be in order. 



i 



I 



V 



The Director reported receipt of statements of income and or principal 
for the periS^jInuary 1 to March 31. 1963 for the John Deferrari Indenture 
rfT^urt^S j"y 1, 19U7, copies of which had been sent to members of the 
Board. 

The Director reported receipt* from Investment Counsel of the annual 
appraisal^ of thf^nton Book, Benton Building, and Children's Funds, copies 
of which had been sent to members of the Board. 

The Director reported receipt from Investment Counsel Cf the annual 
appraisals of ^r^newl Investment Account and the John Deferrari Indenture 
ofSulrDated December 13, 19U8, copies of which had been sent to members 
of the Board, 

The Director called attention to the suggestion by Investment Counsel 
for the Bentonl^tS^ Benton, Building, and Children's Funds that there be a 
feting S?h ^hfTristees. The Chairman of the Finance Committee a^^ed to 
meet with the State Street Bank and Trust Company representatives and, if 
^tion should be necessary, will report bank to the Board in the matter. 

The Assistant Director (for General Administration) reported that the 
Trustees had placed public liability insurance on the land f><'^"fl'^;^^» *° 
the rear of the Central Library building when these came into their control, 
and raised the question as to its renewal for the same land f^JTl^^l^^'^ 
bv the Darkine lot under commercial operation. It was agreed that the pro- 
tection of public liability insurance on the parking lot should be continued. 

On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director, and Ubrarian, be and herein is 
authorized to renew public liability insurance coverage in the 
amount of $300,0O0.$50O,0O0 at a cost of $31.39 for one year 
on the parking lot to the rear of the Central Library building 
bounded by Blagden Street, Exeter Street, and Alley No. kkl, 
Boston, Massachusetts, based on the schedule of rates sub- 
mitted by William A- Muller & Co., 99 Water Street, Boston, 
Massachusetts, said expenditure to be charged to the Benton 
Building Fund. 

•me Director reported receipt of gifts for current ^s^/L^'^^^^f ;, ^ 
from the West Roxbury Post No. 167, American Legion, the sum of $60. ^^r the 
purchase of books for the West Roxbury Branch Ubrary, from Mr C. Fred Burdett 
t^ s^ of $10. for the purchase of books on baseball for the South Boston 
Bran^L^Lary in memory^f Henry J. Clark, from Messrs Richard S. Greeley 
and E^rl P. Lockwood the sum of $10. for the purchase of books for the East 
Sst^ Branch Ubrary in memory of Mr James Anthony Moscillo and an anonymous 
gift in the sum of $20. for the purchase of books and recordings. 

On motion duly made and seconded, it was 

VOTED: that the sum of sixty dollars ($60.) tendered as a gift at 
this meeting of the Board of Trustees of the Public Library 
of the City of Boston (a corporation under Chapter llU of the 
Acts of 1878) by the West Roxbury Post No. 167 American Legion, 
Inc. be, and the same hereby is, accepted with gratitude, to 
be used for the purchase of books for the West Roxtury Branch 
Library. ♦ . 

and 






♦ > 






VOTED: 



and 



VOTED: 



that the sum of ten dollars ($10*) tendered as a gift at this 
meeting of the Board of Trustees of the Public Library of the 
City of Boston (a corporation under Chapter llU of the Acts of 
1878) by Mr C. Fred Burdett in memory of Henry J» Clark be, 
and the same hereby is, accepted with gratitude, to be used 
for the purchase of books on baseball for the South Boston 
Branch Library. 

that the sum of ten dollars ($10.) tendered as a gift at this 
meeting of the Board of Trustees of the Public Library of the 
City of Boston (a corporation under Chapter llU of the Acts of 
1878) by Messrs Richard S* Greeley and Earl P. Lockwood in 
memory of Mr James Anthony Moscillo be, and the same hereby is, 
accepted with gratitude, to be used for the purchase of books 
for the East Boston Branch Library. 

that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston (a coiporation under 
Chapter llU of the Acts of I878) an anonymous gift in the sum 
of twenty dollars ($20.), this gift to be used for the pur- 
chase of books and recordings. 

The Assistant Director (for General Administration) presented for the 
consideration of the Board the proposal of the State Street Bank and Trust Goir^any 
to provide counselling services for the ensuing year on the same fee basis as here- 
tofore, a special rate given to philanthropic and similar institutions. 

On motion duly made and seconded, it was 



i 



I 



and 

VOTED: 



and 



VOTED: 



and 



VOTED: 



and 
VOTED: 



VOTED: 



and 

VOTED: 



that there be entered into an agreement with the State Street 
Bank and Trust Company, $3 State Street, Boston, for the in- 
vestment counselling services for the BENTON BOOK, BENTON 
BUILDING, and CHILDREN »S FUNDS for the period April 1, 1963 
through March 31, 196U, in accordance with the terms specified 
in the agreement, the total fee for such services not to exceed 
nine hundred and fifty dollars ($9^0.); 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in th^ 
contract dated April 1, 1963 between the Trustees of the Public 
Library of the City of Boston and the State Street Bank and 
Trust CoiT5)any, 53 State Street, Boston, the payments prescribed 
by said contract from undistributed income of the BENTON BOOK, 
BENTON BUILDING, and CHILDREN'S FUNDS, if he finds that the 
conditions precedent to such payment have been fulfilled. 

The Assistant Director (for General Administration) presented for the 
consideration of the Board the proposals of Messrs Sc udder, Stevens and Clark 
to provide counselling services for the ensuing year for the GENERAL INVEST- 
MENT ACCOUNT and the JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 19U8 
on the same fee basis as heretofore, their special rate to such institutions. 

On motion duly made and seconded, it was 

VOTED: that there be entered into an agreement with Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, for invest- 
ment counselling services in connection with the GENERAL IN- 
VESTMENT ACCOUNT for the period April 1, 1963 through March 31, 
I96I;, in accordance with the terms specified in the agreement. 



I 



I 



I 



I 



the total fee for such services not to exceed five thousand 
seven hundred and eighty doUars ($5,780.), or one-fourth 
of one per cent of capital, whichever is the lesser) 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract dated April 1, 1963 between the Trustees of the 
Public Library of the City of Boston and Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, the pay- 
ments prescribed by said contract from undistributed income 
of the GENERAL INVESTMENT ACCOUNT, if he finds that the 
conditions precedent to such payment have been fulfilled. 

that there be entered into an agreement with Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, for invest- 
ment counselling services in connection with the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, 19U8, for the period 
April 1, 1963 through March 31, 196U, in accordance with the 
terms specified in the agreement, the total fee for such 
services not to exceed one thousand four hundred and eighty- 
eight dollars ($1,U88.), or one-fourth of one per cent of 
capital, whichever is the lesser; 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract dated April 1, 1963, between the Trustees of the 
Public Library of the City of Boston and Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, the payments 
prescribed by said contract from undistributed income of the 
JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 19^8, 
if he finds that the conditions precedent to such payment 
have been fulfilled. 

The Assistant Director (for General Administration) reported that the 
contractor making the miscellaneous installations, alterations and repairs at 
the Central Library building had been delayed in completing hiw work because of 
difficulty in obtaining delivery of steel and that the contract would have to 

be extended. 

On motion duly made and seconded, it was 

VOTED: that the contract with Michael Racioppi, Inc, 11 Beacon 

Street, Boston, Massachusetts, for miscellaneous installa- 
tions, alterations and repairs at the Central Library 
building, Copley Square, Boston, be amended by striking 
out the words »»within five months*' as they appear in 
Article II on page 7 of said contract and inserting in 
place thereof the following language, "on or before July 1, 
1963". 

The Director stated that the Board had given approval to a tentative 
trust funds budget for 1963 at its January U meeting, that, with the passage 
of the City appropriation for the Library, the final allocations of trust funds 
income could now be made, and that he was presenting for adoption as the oper- 
ational trust funds budget the revised allocations. 

On motion duly made and seconded, it was 



^:n 



^95 



VOTED: 



that there be adopted the budget allowances for the fiscal 
year beginning January 1, 1963, based on estimated trust 
funds income, as set forth in the accoB5>anying schedule: 



Books and Other Library Materials 

Division of Reference and Research Services 
Division of Home Reading and Community Services 
Non-Public Departments 

Other 

Miscellaneous Purposes 
Unrestricted Uses 

TOTAL 



$88,880. 
2,886. 
3,000. 



8,162. 
19,896. 

$122,82ii. 



The Assistant Director (for General Administration) reported that at the 
meeting of the Board on March 8 action had been taken to enter into a contract 
for architectural services in connection with replacement of the original book 
railway system in the Central Library building by a selective vertical Lamson 
conveyor system, that subsequently it was learned that conqjetitive bidding may 
be obtained for such a system, and that he was now recommending the amendment 
of the vote of March 8 to omit the word Lamson in order to secure competitive 
bidding for the equipment. 

On motion duly made and seconded, it was 

VOTED: that the minutes of the Meeting of March 8, 1963, be amended 
in respect to authorizing the entering into of a contract 
with Messrs Ames and Graves, 209 Newbury Street, Boston, 
for architectural services, to omit the word "Lamson" from 
such vote of authorization* 

The Director presented for consideration a tentative draft of a state- 
ment on behalf of the Board for its proposed procedure for selection of an 
architect for the enlargement of the Central Library building. Following 
emendations of the draft as submitted, the Board discussed the next step to 
be taken. It was agreed that before its release to the press and to the 
appropriate architectural publications the draft should be shown to the Mayor 
to acquaint him officially with the status of planning. Mr 0»Connell agreed 
to take the matter up with the Mayor before release of the text. 



Dissolved: 




/ J Itn^rP'RiAyniMJ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, June 21, 1963 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 3:30 p.m. 

Present: Messrs Canhara, 0*Connell, Parker, and Rabb. 



I 



I 



1 



I 



The Vice President, Mr Parker, in the chair. 

The minutes of the annual meeting and of the regular meeting of 
May 10 i 1963, as presented were approved. 

Action taken by the Finance Comiittee since the last meeting following 
discussions by ifs^nl with Investment Counsel of the Board was approved 
as follows: 

On 28 May 1963 ^ 

YoT the General Investment Accotmt 



To Sell : 

1300 shs Lone Star Gas 

To Purchase : 

100 shs Citizens & Southern Nat»l Bank 
100 shs National Cash Register 
275 shs Philips Lainp 

On June 19 » 1963 

For the Benton Building Fund 

To Sell; 

300 shs U. S. Steel Corp. Com. 



- limit 22 



- limit 93 

- limit 73 

- limit U8 



- at market 



. To Purchase : With proceeds of sale of U. S. Steel: 
shs 



Gulf Oil Co. to amount of above proceeds 

of sale - *^ «^^«^ 



For the Benton Book Fund 
To Sell : 

21$ shs U. S. Steel Corp. Com. 

22 shs Crown Zellerbach Corp. Com. 



- at market 

- at market 



. To Purchase : With proceeds of sale of U. S. Steel and Crown 
' Zellerbach: 



shs 



shs 



Union Carbide Corp. Cap. to amount of $0% 

of above proceeds of sale - at market 

International Paper Co. Com. to amount 

of 505^ of above proceeds of sale - at market 



I 



I 



The Director reported receipt of an Order of the City Council under 
date of May 27, 1963, transmitted by the City Clerk, notifying the Trustees 
of their classification as "Special Municipal Qnployees" for the purpose 
of Chapter 268A of the General Laws. 



■M- See minutes of March 6, I96U 



•^••"!*S»"(HP<i!'f^!S9*! 



^:)B 



^:17 



The Director reported receipt of notification from the Secretary of 
State, under date of June 12, 1963, that an annual certificate must be filed 
within ninety days \jy the Trustees as a charitable organization, as required 
by Section 26a of Chapter 180 of the General Laws, Tercentenary Edition. He 
stated that steps would be taken to comply therewith. 

The Director sUted that the minutes of meeting oii June lU, 1963, of 
the Committee on Buildings had not been sent to the Trustees, but that all 
members of the Board had been present and were familiar with what had taken 
place at the meeting with the members of the panel of e^qperts to advise on 
the choice of an architect for the enlargement of the Central Library building. 

The Director stated that such action as had been taken by the Committee 
on Finance since the preceding meeting had been by mail ballot and had been 
confirmed above • 

The Director reported a second gift from Mr Morris Goodman for the 

purchase of new books. 

On motion duly made and seconded, it was 

VOTED: that the sum of one hundred fifty dollars ($150.) tendered 
at this meeting of the Board by Mr Morris Goodman of Boston, 
Massachusetts, to the Trustees of the Public Library of the 
City of Boston (a corporation under Chapter llU of the Acts 
of 1878) for the purchase of new books be, and the same 
hereby is, accepted with gratitude. 

The Assistant Director reported that in response to publid advertise- 
ment sealed proposals for the installation of a new book conveyor at the Central 
Library building, were opened and read on June I8, 1963, as follows: 



I 



I 



and 

VOTED: 



and 

VOTED: 



Caputo Construction, Inc. 
2li Dane Street 
Spmerville, Massachusetts 

Industrial Erectors, Inc. 
272 Centre Street 
Newton, Massachusetts 

Kirkland Construction Co. 
kQ Inman Street 
Cambridge, Massachusetts 

Michael Racioppi, Inc. 
11 Beacon Street 
Boston, Massachusetts 



$177,U61. 



188,121. 



188,800. 



198,775. 



1 



I 



total amount of one hundred seventy-seven thousand, four 
hundred and sixty-one dollars ($177,U6l.) and chargeable 
to the Dr Samuel Abbott Green Memorial Fund ; 

that Milton E. Lord, Director, and Librarian, be and 
hereby is •uthorized to make from time to time as specified 
in the contract with Caputo Construction, Inc., 2U Dane 
Street, Somerville U3, Massachusetts, for the installation 
of a new book conveyor at the Central Library building, 
Copley Square, Boston, the payments prescribed by said 
contract from income and/or principal of the Dr Samuel Abbott 
Green Memorial Fund , if he finds that the conditions precedent 
to such payments have been fulfilled; 4 

that the Collector-Treasurer be and hereby is authorized 
to withdraw from time to time, from unit holdings of the 
Dr Samuel Abbott Green Memorial Fund in the General In- 
vestment. Account, units in monetary value to a total 
amount not to exceed $177, U6I. upon presentation by 
Milton E. Lord, Director, and Librarian, of authorizations 
to make payments as specified in a contract with Caputo 
Construction, Inc., 2U Dane Street, Somerville, for the 
installation of a new book conveyor at the Central Library 

building. '"^ 

.♦ 
The Assistant Director called attention to the need for provision to 
meet certain incidental expenses in connection with contracts for which trust 
funds rather than city funds were used, such as the expense of advertising in 
the City Record, and suggested that a petty cash fund of $250. be established 
to meet these expenses. 

On motion duly made and seconded, it was 



VOTED: 



and 
VOTED: 



He stated that the cost of this installation was to be met from the 
Dr Samuel Abbott Green Memorial Fund, that the references of the low bidder 
were satisfactory, and recommended that the award be made to him. 

On motion duly made and seconded, it was 

VOTED: that there be, and hereby is awarded to Caputo Construction, 
Inc., 2li Dane Street, Somerville U3, Massachusetts, the 
lowest responsible and eligible bidder in the public bidding, 
the contract for the installation of a new book conveyor at 
the Central Library building, Copley Square, Boston, in the 



I 



I 



that the sum of $250. be allocated from the Dr Samuel Abbott 
Green Memorial Fund to meet incidental expenses of contracts 
entered into by the Board, the cost of which is to be charged 
to the said Dr Samuel Abbott Green Memorial Fund; 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time payment of incidental 
expenses in connection with contracts entered into by the 
Board, the cost of which is to be charged to the Dr Samuel 
Abbott Green Memorial Fund, the total expenditure for such 
payments not to exceed the sum of $250. 

The Assistant Director called attention to the continuing criticism 
down through the years by successive Examining Committees of the crowded 
condition in the Fine Arts Department. He stated that what is needed is a 
sizeable number of filing cabinets to house the picture collection as a step 
toward alleviating this condition and that preliminary inquiries indicated 
that filing equipment suitable for this purpose will cost in the neighborhood 
of $20,000. It is being suggested that an allocation for purchase of such 
filing equipment be made from the Dr Samuel Abbott Green Memorial Fund, in 
which there now remains an uncommitted balance of approximately $125,000. If 
the Board approves the expenditure from the Dr Samuel Abbott Green Memorial 
Fund, a further investigation of equipment available on the market for this 
specialized use will be made. 



ImMc 



■■miiHIJIIHHBH 



^•3S 



The Board approved such an expenditure, with a further report to be 
made at a later date> 

The Director reported that under the general auspices of the American 
Library IssociaSon in early October a group of "7 British librarians are 
comin7to the United States to visit Boston, New Yoric, and Vfeshington. He 
l^^ that L-rangements are being made with members °f ^''^^^^^yj^*^^^ 
various library friends to put them up and give them bed f«*^»'T^f ff \ ^"^f, 
their four day Boston stay, also for various tours and entertainment, but that 
soS of ficial function by the Ubrary should be offered for their last night 
ITe perhaps Hinner. He stated that, if the Board did not object, he would 
seek'fS^ds ?or thirlr^m certain sources, such as «>« «-y°T;!,Trfnd°mti:" 
tainment of guests, and from publishers such as Houghton Mifflin and Little, 
Brolll^ «d pefhaps from one or two of the booksellers. The Board so approved. 

The Director reported that the honoria had been paid promptly to the 
members of the advisory panel on the selection of an architect, and that the 
incidental travel expenses were now being processed. 

The Board went into executive session, with Dean John E. Burchard join- 
ing the Trustees to consider the report of the panel on the selection of aa 
architect for the new library building* 

Following the executive session the Trustees discussed plans for meeting 
with the five architects nondnated by the panel ^^f^^^^^^^^^-f ?;^!^; „^\^^ ^f ^^ 
that the Director should nake arrangements for meetings to be held on July ^y, 
30. and 31, with sessions at 9 a.m. and 2 p.m. each day, if the aforesaid 
architects were available on these dates, and to so notify the Board. 

Dean Burchard called to the attention of the Trustees that the time to 
decide on whether they would have further need for his services as a consultant 
was either at this point or when the architect has been chosen if they feel that 
there is need for one at that stage. 

The Board stated that it wished to have Dean Burchard continue to advise 
it in respect to the many problems it faces in undertaking the new building. 

The Director then asked whether Dean Burchard had kept archives of the 
various steps in the program and was informed that complete files were in 
existence which eventually may well come to the Library. 

Dean Burchard then withdrew. 

By amendment at the meeting on March 6, 196U: 

Anproval of Action Taken 

On 28 May 1963 

For the John Deferrari Indenture of Trust 19U8 



To Sell : 

UUO shs Lone Star Gas 

To Purchase : 

8U shs National Gash Register 
100 shs Philips Lanp 
100 shs United Aircraft 



- limit 22 



- limit 73 

- limit U8 

- limit ^1 



Dissolved : 



Qjjai ft/B'u^^tSJ^ 



2:)i) 



i 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, September 27, 1963 



I 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 3s 30 p.m. 

Present: Messrs Murray, O'Gonnell, Parker, and Rabb. 
The President, Msgr Murray, in the chair. 

•nie minutes of the regular meeting of June 21, 1963, as presented 
were approved. 

Action taken by the Committee on Finance since the last meeting was 
approved as follows: 

On July 22, 1963 

Fbr the General Investment Account 



I 



I 



To Withdraw from Savings Account : 
$20,000 Special Savings Account - 

On August 1^, 1963 

For the General Investment Account 

To Sell : 

$20,000 U. S. Treas. Bills E 3% 10/1^/63 

To Purchase : 

2,300 rts United Aircraft 



First National Bank of Boston 



• at market 



- at market 



With 700 rts received and above-purchased 2,300 rts 

United Aircraft to subscribe for $20,000 United 

Aircraft ^ a^ $100. 

For the John Deferrari Indenture of Trust Dated December 13, 19U8: 



1 

I 



I 



To Sell: 

UOO rts United Aircraft 

On August 15, 1963 

For the Children's Fund 
To Sell : 

^0 shs Armstrong Cork Co. 
To Purchase ; 
$5,000 U. S. Treas. Bonds 3 7/8 ll/l5/7U 



- at market 



'^^4^* 



- at market 



- at market 



3- iO 



3!)t 



On September 20. 1963 

For the General Investment Account 
To Withdraw from Savings Account : 
$2,2CX) Special Savings Account - First National Bank of Boston 

On Aupst 9» 1963 

For the General Investment Account 

To Authorize Withdrawal of Units from Dr Samuel Abbott Green 
Memorial Fund 

Units up to a value of $13,000 as needed upon certification that 
payment is to be made on contract with Messrs Ames and Graves. 

On August 2t 1963 

VOTED: that there be and herel^ is confirmed action taken by the 
Committee on Finance since the last meeting of the Board 
as follows: 

Authorization of payment in the sum of $7^0 from the Benton 
Building Fund to John E. Burchard, for professional services 
in connection with the selection of an architect for the 
enlargement of the Central Library building. 

Authorization of expenditure by Milton E. Lord, Director, 
and Librarian, up to an amount of $2^0. from Benton Building 
Fund for incidental expenses incurred in connection with 
selection of an architect for enlargement of Central Library 
Building. 

The Assistant Director (for General Administration) reported that Arthur 
Young & Company, Public Accountants, had rendered their peport of their examin- 
ation of the holdings of the Trustees in the custody of the Collector-Treasurer 
of the City of Boston, copies of which had been sent to members of the Board. 
Subsequently Arthur Young & Company had sent a communication suggesting certain 
changes in procedure as a result of their examination, such as registration in 
the future of all securities in the exact name of the fund, as well as the con- 
tinuation of the re-registration of those certificates lAiich pertain to more 
than one fund; separation of correspondence, brokers' advices, delivery receipts, 
and bank notices relating to the Corporation's holdings from those of other 
City •gencies; separation within the portfolios of individual funds of those 
.*»*'?ttritier. considered by bh^ Tru.'rtees to be worthless in order to save time in 
future counts of the security holdings. He stated that he had forwarded a copy 
of this communication to the Collector-Treasurer with a request that he report 
on the feasibility of inclement ing the suggestions. 

The Vice President stated that the unit value of the General Invest- 
ment Account should be revised at the present meeting, in accordance with the 
current valuation as set forth by Investment Counsel. 

On motion duly made and seconded, it was 



I 



h 



I 



I 



I 



, VOTED: that effective September 27, 1963, the unit value for the 
General Investment Account be and hereby is established 
as $1.51 per unit. . . , , „.. 

The Vice President reported receipt of the quarterly statements of 
income and principal for the John Deferrari Indenture of Trust Dated July 1, 
19U7 from the Trustee of said Fund, the National Sh^wraut Bank^ Copies of these 
statements had been sent to members of the Board. 

The Director reported that the Boston Authors Club, Inc. wished to 
give to the Boston Public Library its collection of books by Boston Authors, 
to be used by the general public as well as members of the Club, that the 
proposed gift had been discussed with the Law Department, and that as a 
result a deed of gift had been drawn up for execution by the Club and the 
Library. He stated that the collection is a fine one which the Library is 
glad to have and will house in the Rare Book Department. 

On mdtion duly made and seconded, it was 

VOTED: that the gift of its library made to the Trustees of the 
Public Library of the City of Boston, a Massachusetts 
corporation, by the Boston Authors Club, Inc., a Massa- 
chusetts corporation, evidenced hy Deed of Gift and ., 
Agreement dated September 27, 1963 (a copy of which shall 
be retained with the minutes of this meeting), be, and 
the same hereby is, accepted with gratitude. 

Following is the text of said deed of gift and agreement 

DEED OF GIFT AND AGREEMENT 

KNOW ALL MEN BY THESE PRESENTS that Boston Authors Club, Inc., a 
Massachusetts corporation having its principal offices in Boston, 
in said Commonwealth, herein called the Donor, does hereby give, 
assign and transfer to the Trustees of the Public Library of the • 
City of Boston, a Massachusetts corporation, herein called the 
Donee, all the right, title and interest of said Donor in and to 
its complete library consisting of approximately fifteen hundred 
(1^00) books, written by members of the Donor and presently located > 
in the Clarke Room in the Arlington Street Church in said Boston, 
to have and to hold the same to the Donee, its successors and 
assigns, subject to the following terms and agreements. 

In consideration of the foregoing gift, the Donee agrees that said 
library shall be shelved in an appropriate location in its Central 
Library Building in Copley Square in said Boston and properly main- 
tained by it as a collection separate and apart from a^y other books 
in said Library Building. - 1 

Furthermore, said Donor and Donee agree that if at any future date the 
Donee shall not be desirous of retaining said gift, the same shall 
revert to the Donor and possession thereof shall be retaken thereby. 

IN WITNESS WHEREOF the said Boston Authors Club, Inc. and said 
Trustees of the Public Library of the City of Boston have each caused 
their corporate seal to be hereto affixed and these presents to be 
signed, executed and delivered in their names and behalf, respectively. 



\ 



3r.ii 



•> 



a!\'J 



in duplicate, by the Executive Board of said Boston Authors Club, Inc. 
and by the Director of said Trustees of the Public Library of the 
City of Boston, thereunto duly authorized, on this day of 
, 1963* 

BOSTON AUTHORS CLUB, INC. 

By ^Executive Board of 

t he Boston Authors 

Club, Inc. 

(Corporate Seal) 



I 



I 



TRUSTEES OF THE PUBLIC LIBRARI 
OF THE CITY OF BOSTON 



^. 



Milton E. Lord, Director 



(Corporate Seal) 



The Director reported concerning the communication of May 21, 1963, to 
the President from the President of the Boston Browning Society, Professor 
Kinsbury Badger, in respect to the request of the Society that the Browning 
Collection placed in the Library at the turn of the century be deposited on 
permanent loan or for an indefinite period of time at Boston University. The 
Director reported that careful consideration had been given by the Library to the 
presentation made by Professor Badger and that the concensus had been that to 
alienate a gift made to the Library by a group and augmented by it over the years 
would be most unfortunate from a public relations view, and further that there 
would be the necessity of clearing a transfer through the City Council. He 
pointed out that to relinquish it, as had been first requested, would be an 
action that might influence disadvantageously groups such as the Boston Authors 
Club and the Dante Alighieri Society when considering making gifts to the Library. 

The several points raised by Professor Bagder in his letter concerning 
the accessibility and servicing of the collection both to Club members and public 
were reviewed. The Director reported that the collection had been placed in a 
corner in the Rare Book Department because of crowded conditions, but that it 
has now been removed to a more accessible location, and, further, that because 
of the nature of the special collections in the Rare Book Department it is 
necessary for their safeguarding to make them not as readily accessible as those 
in other departments of the Library. 

On motion duly made and seconded, it was 

♦ 

VOTED: that, after giving careful consideration to the presentation 
made by the President of the Boston Browning Society that the 
collection of the Society in the Boston Public Library be 
deposited on permanent loan or for an indefinite period of 
time at Boston University, it is the judgment of the Trustees 
that this gift of some sixty-five years ago should not be 
disturbed in its terms, and, therefore, they affirm the 
original decision of the Director that the collection of the 
Boston Browning Society be not relinquished by the Boston 
Public Library. 

The President requested that a letter be sent to Professor Badger in- 
forming him of the decision of the Trustees and stating that the Trustees are 
grateful for the fact that there is at Boston University such an interest i« 
Browning, that they are happy always to take care of the students of Boston 



I 



University, both graduate and undergraduate, and that they appreciate the 
calling to their attention of the need for a greater accessibility for the 
collection and that this has already been effected. 

The Director reported that the Committee on Buildings had selected 
Philip Johnson Associates as architect for the new building and had directed 
the President and the Director, and Librarian, to negotiate with Philip 
Johnson Associates as to terms of a contract for architectural services in 
connection with the enlargement of the Central Library building and that 
this action should be formally confirmed by the Board. 

On motion duly made and seconded^ it was 

VOTED: that there be, and hereby is confirmed the decision 
of the Committee on Buildings to select as architect 
for the enlargement of the Central Libraxy building 
the firm of Philip Johnson Associates, 375 Park Avenue, 
New York, New York, and to authorize the President and 
the Director, and Librarian, to negotiate with said 
Philip Johnson Associates the terms of a contract for 
said work. 

He stated that on August 28 a conference had been held by the President 
and the Director, and Librarian, with Mr Philip Johnson, that the terms for 
architectural fees and terms of contract as proposed by Mr Johnson were 
mutually satisfactory, and that action should now be taken to authorize the 
entering into of a contract with Philip Johnson Associates. 

On motion duly made and seconded, it was 



I 



VOTED: 



and 
VOTED: 



I 



I 



that Philip Johnson Associates, 375 Park Avenue, New 
York City, be and hereby are selected, in accordance 
with contractual arrangements approved by the City of 
Boston, for the purpose of designing the enlargement 
of the existing Central Library building^ in accordance 
with specifications to be set by the Library. 

that there be entered into with Philip Johnson Associates, 
375 Park Avenue, New York City, a contract for architectural 
services in connection with the designing tf the enlargement 
of the Central Library building, the fee thus charged to be 
paid from the Benton Building Fund and to be subject to the 
terms, agreements, and conditions set forth in said contract. 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract for architectural services in connection with the 
designing of the enlargement of the Central Library building 
between the Trustees of the Public Library of the City of 
Boston and Philip Johnson Associates, 375 Park Avenue, New 
York City, the payments prescribed by said contract, if he 
finds the conditions precedent to such payments have been 
fulfilled. 

• , • 

The Director reported that Mr Johnson was interested to visit some of 
the more recent outstanding library buildings before conmencing work on his 
design, that he would acconqpany Mr Johnson to Cornell and Baltimore to inspect 
the libraries there, and that he was requesting at this time authorization to 



and 
VOTED: 



a04 



805 



expend a sum not in excess of $1,000 from the Benton Building Fund for mis- 
cellaneous expenses incidental to the planning of the enlargement of the Cen- 
tral Library building. 

On motion duly made and seconded, it was 



VOTED: 



and 
VOTED: 



that the Director be, and hereby is, authorized to expend 
a sum not to exceed one thousand dollars ($1,000*) from 
the Benton Building Fund for miscellaneous expenses 
incidental to the planning of the enlargement of the Cen- 
tral Library building. 

that the Clerk be and hereby is directed to notify the 
Collector-Treasurer of the foregoing vote. 



f 



I 



Parcel 10U8 Blagden Street 
Parcel 10U9 Blagden Street 
Parcel 10^0 Blagden Street 



$112.80 

$112.80 

$8,77U.i40 



The Director reported that Miss Louise Stlmson had completed work 
on a considerable part of the dioramas that she is making for the Print 
Department, to be paid for from funds given to the Trustees by Mrs Marjorie 
Wiggin Prescott for the purpose, and that payment for this conqpleted work 
in the sum of $3,000. should now be made to Miss Stimson. 

On motion duly made and seconded, it was 



VOTED: 



The DirBctor reported that use of the Dr Samuel Abbott Green Memorial 
Fund for purchase of filing cases to relieve space pressure on the Fine Arts 
Department had been proposed, but that the Chief of the Fine Arts Department 
strongly recommended purchase of a swing-line type of case such as used at the 
Fogg Art Museum at Harvard vrtiich will increase the cost by some $5,000. over 
that of the standard type case. He pointed out that these cases could be used 
in the new building i*hen the time came. 

The President suggested that Mr Philip Johnson be consulted before pro- 
ceeding further inasmuch as he has a very definite interest in furnishings. The 
Director stated that this would be done. 

The Assistant Director (for General Business Administration) stated that 
consideration should be given to the procedure to be followed in leasing the park- 
ing area to the rear of the Central Library building for the ensuing year. He 
reported that the holder of the present contract, the Providence Automatic Car 
Washing Co., has indicated in writing its interest in continuing operation of the 
parking lot in 196ii provided the terms concerning "additional rent" can be re- 
moved from the lease. He stated that the lease provides for payment of an ad- 
ditional rent if the income rises above the minimum. The Assistant Director re- 
ported also that it had not been possible to turn over to the present holder 
of the contract the parking area until November 20, although his lease ran from 
November 1 through the following October 31, and that the Law Department had 
recommended that he be permitted to continue his operation through December 31. 
T^e Board approved continuance through December 31 under the present terms of 
the contract. 

* 

The matter of procedure to be followed for the following year, by public 
bidding or continuance of present holder of the contract, was to be placed on the 
agenda for the November 1 meeting, as well as to the question of discontinuance 
of the "additional rent" requirement. 

The Assistant Director stated that authorization should be given to 
make payment of real estate taxes on the property to the rear of the Central Li^ 
brary building. 

On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director, and Librarian, be, and hereby 
is, authorized to make payment of real estate taxes for I963 
from the Benton Building Fund on the following properties 
and in the following amounts: 



and 

VOTED: 



that Milton E. Lord, Director, and Librarian, be 
and hereby is authorized to make payment of the sum of 
three thousand dollars ($3,000.) from the Marjorie Wiggin 
Prescott Fund to Louise Stimson, bA Monument Street^ 
Concord, Massachusetts, for completed work on dioramas 
for the Print Department j 

that the Collector-Treasurer be and hereby is authorized 
to withdraw the sum of three thousand dollars ($3>000.) 
from the account entitled Trustees of the Public Library 
of the City of Boston, Marjorie Wiggin Prescott Fund in 
the Provident Institution for Savings in the Town of 
Boston, upon presentation by Milton E. Lord, Director and 
Librarian, of authorization to make payment t4> Louise 
Stimson, 8a Monument Street, Concord, Massachusetts, of the 
aforesaid sum. 



I 



I 



Dissolved: 




^ikifi LJ />JUrt>f3i^^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, November 1, 1963 



1 



A meeting of the Trustees of the Public Library &£ a Corporation was 
held in the Trustees Rocmd at 3^30 p.m. 

Present: Messrs Canham, Murray, O'Connell, Parker, and Rabb. 

The President, Msgr Murray, in the chair. 

The minutes of the meeting of September 27, 1963, as presented were 
approved. 

Action taken by the Finance Committee since the last meeting was 
approved as follows: 

On September 30, I963 

For the General Investment Account 



I 



To Sell t 

275 shs Columbia Broadcasting System 

300 shs General Motors 

100 shs United Shoe Machinery 



- limit 70 

- limit 75 

- limit 50 



BB 



aoG 






> / 



limit 1*70 
at market 



- limit 70 



- limit ii70 

- at market 

- at market 



F For the General Investment Account (continued) 

To Purchase : 

100 shs International Business Machines 
76/100 sh Firestone Tire and Rubber 

For the John Deferrari Indenture of Trust 19U8 

To Sell ; 

100 shs Columbia Broadcasting System 

To Purchase ; - 

30 shs International Business Machines 
6I1/IOO sh Firestone Tire and Rubber 
2UAOO sh Hartford Fire Insurance 

On October 7> 1963 

For the Benton Bode Fund 

To Purchase; 

liO/lOO sh Hartford Fire Insurance Company 

On October 2U, 1963 

For the General Investment Account 



To Deposit ; 

$15,000» Special Savings Account - First National Bank of Boston 
On October 28^ 1963 

For the General Investment Account 



To Sell ; 

200 shs General Electric 

200 shs General Motors 

liOO shs Radio Corporation of America 



i 



I 



- at market 



P 



I 



- Umit 78 

- limit 77 

- limit 89 



To Deposit! 



Proceeds of above sales in the Special Savings Account 
First National Bank of Boston 

For the John Deferrari Indenture of Trust I9I48 



To Sell; 



219 shs Radio Corporation of America 



- limit 89 



i 



I 



For ihe John Deferrari Indenture of Trust 19U8 (continued) 

To Purchase ; . .• i . . 

$10,000 Atlantic Refining conv. debs. UJ-1987 - limit 110 

To Deposit in the Provident Institution for Savings in the Town 
of Bostoin 

Remaining balance of above sale 

and 
$2,000 uninvested cash on hand in the Collector-Treasurer* s 
custody. 

The Director stated that action should be taken at the present meeting 
to authorize the routine operating procedures during the calendar year 1961; in 
the natter of signing contracts entered into by the Corporation^ of approval of 
pajnment of bills from trust funds income, and of the signing of checks drawn 
upon the petty cash checking accounts of the Library. 

On motion duly made and seconded, it was ; ^ , 

VOTED; that until January 1, 1965, the President, Vice President, the 
Director and Librarian of the Public Library of the City of 
Boston, and the Assistant Director (for General Library Opera- 
tions) of the Public Library of the City of Boston be and they 
hereby are severally authorized to sign any and all contracts 
voted to be made by the Board in the name and behalf of the 
Corporation and any and all communications in connection with 
the award of contracts so voted or recommended to be so voted* 

VOTED; that Milton E. Lord, Director, and Librarian, or upon his 

delegation, John J. Connolly, Assistant Director, or Elizabeth B. 
Brockunier, Assistant to the Director, and Clerk of the Trustees, 
be and hereby is authorized to sign on behalf of the Corpora- 
tion in fiqpproval of the payment of all vouchers or bills 
covering expenditures to be charged in I96I1 to trust funds or 
trust funds income, said payments to be reported to the 
Trustees at their next regular meeting for confirmation and 
approval . 

VOTED; that, for the signing of checks drawn upon the petty cash 

checking accounts of the Library, Catherine A. Farrell, Prin- 
cipal Accountant, John J. Connolly, Assistant Director, or 
Elizabeth B. Brockunier, Clerk of the Corporation, Secretary 
of the Trustees, in the order of their respective availability, 
be authorized to sign checks; and Milton E. Lord, Director, 
John J, Connolly, Assistant Director, or Elizabeth B. Brockunier, 
Clerk of the Corporation, Secretary of the Trustees, in the 
order of their respective availability, be authorized to counter- 
sign checks, provided that in no instance does the same in- 
dividual both sign and countersign a check* 

The Director stated that Messrs Scudder, Stevens and Claric, Investment 
Counsel for the General Investment Account| in their communication of October 2l*, 
1963, had recommended a new unit value of $1.53 for the General Investment Account* 

On motion duly made and seconded, it was 



and 



and 



I 



3' kS 



> 



^■' 



VOTED I that, effective November 1, 1963, the unit value for 
the General Investment Account be and hereby is 
established as $1.^3 per uhit. 

The Chairman of the Committee on Finance reported receipt of the 
Annual Account filed by the National Shawnut Bank as Trustee under the John 
Deferrari Indenture of Trust Dated July 1, 19U7. He stated that he had examined 
the account and that it seemed to be in order and that unless some other member 
had exception he saw no reason for objection. It was so agreed^ 

The Director reported the receipt of the Quarterly Statement of Income 
and of Principal for the John Deferrari Indenture of Trust Dated July 1, 19U7, 
copies of which had been sent to members of the Board. 

The Director reported receipt of a gift from a grateful user of the 
South Boston Branch Library for the purchase of a recording for that Branch 

Library. 

On motion duly made and seconded, it was 

« 

VOTED: that the sum of five dollars ($$.00) tendered as a gift at 
this meeting of the Board of Trustees of the Public Library 
of the City of Boston (a corporation under Chapter llU of 
the Acts of 1878) by Robert E. Galvin, 50^ East Broadway, 
South Boston, be, and the same hereby is, accepted with 
gratitude, to be used for the purchase of a recording for 
the South Boston Branch Library • 

The Director reported receipt of a bequest distributed by the Trustee 
for an indenture of trust executed by the late Margaret Kemp, of Northampton, 
Massachusetts, during her life. He stated that this was to be used for pur- 
chase of popular scientific periodicals for the West Roxbury Branch Library or 
its successor, and was in memory of Miss Kerap*s brother and herself. 

On motion duly made and seconded, it was 



VOTED: 



and 

VOTED: 



that the sum of one thousand dollars ($1,000.) tendered at 
this meeting of the Board as payment on account of the 
distribution by the Trustee of an indenture of trust executed 
by Miss Margaret Kemp, late of 222 Elm Street, Northanpton, 
Massachusetts, who died on August U, 1963, to the Trustees pf 
the Public Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878), be and the same hereby is 
accepted with gratitude and funded as the Margaret and Heniy 
D onald Kemp Memorial Fund , the income to be used for the pur- 
chase of popular scientil'ic periodicals for the West Roxbury 
Branch Libfary or its successor. 

that the sum of one thousand dollars ($1,000.) vdiich was this 
day funded as the Margaret and Henry Donald Keity Memo rial Fund 
be invested through the GENERAL INVESTMENT ACCOUNT established 
by vote of the Board on December 1, 1950j that for the pur- 
pose of enabling such investment six hundred fifty-three and 
one half additional units be, and the same hereby are, added 
to said GENERAL INVESTMENT ACCOUNT so that said GENERAL IN- 
VESTMENT ACCOUNT shall hereafter consist of 1,6U9,3U8 units 



I 



I 



I 



I 



i 



I 



instead of 1,6U8,69UJ units as heretofore^ and that the 
six hundred fifty-three and one half additional units 
hereby added to the GENERAL INVESTMENT ACCOUNT, be, and 
the same hereby are allocated to the Margaret and Henry 
Donald Kemp Memorial Fund on the basis of $1.53 per unit, 
irfiich is hereby determined to be the present fair value 
per unit of the l,6li8,69Ui units heretofore outstanding. 

The Assistant Director (for General Library Operations) reported further 
in the matter of the procedure to be followed in respect to the leasing of the 
parking area to the rear of the Central Library. He stated that it had been 
discussed at the last meeting, at which time the Trustees had assented to hav- 
ing the present holder of the lease continue his operation through December 31 
in view of the fact that the parking lot had not been ready at the commencement 
of the contract period. The matter of whether the Trustees should proceed to 
public advertisement or should negotiate a new contract with the present holder 
of the contract had been deferred to the present meeting. He then reported 
that he had conferred with Mr William McDermott, of the Law Department, who 
had stated that the position of the Trustees would be very much stronger if 
they were to enter into a new contract on the basis of public advertising. 

The Director pointed out that the present holder of the lease had lost 
money during the initial period while he was in process of establishing the 
business and was only now in the recent period beginning to earn a return. 

Following discussion, the Assistant Director was authorized to offer to 
the present holder of the contract the opportunity of continuing operation with- 
out a formal lease on the same terms through next March 31, the normal period 
for termination of the City's annual contracts, but was to inform him that 
operation thereafter would have to be on the basis of publicly advertised com- 
petitive bidding. 

The Director reported that Mr Philip Johnson on his recent visit to 
Boston had met both with the Library's present consulting architects Messrs Ames 
and Graves, and the consulting engineers, the Gilbert Small Co,, represented by 
Mr Syme and its new President, Mr W. F. Rogers, to have from them first hand 
information concerning the present Central Library building and the problems to 
be faced in enlarging it* 

Mr Canham suggested that, i^en the time came for use of an engineer in 
connection with the construction of the building enlargement, Mr Johnson con- 
sider the employment of a local engineer. The Director stated that he believed 
that Mr Johnson was inclined to do so. 

The Director stated that he had also discussed with Mr William H. Kerr, 
of the Law Department, the difficulties to be faced by an architect in con- 
nection with the operation of the sub-bidders law of the Commonwealth, and 
believed that Mr Johnson should have authoritative advice in the matter. 

The Director reported, in respect to the location of space for certain 
library operations that can be decentralized, that inasmuch as the space under 
consideration in the South End was not going to be available, the Library had 
turned to the BRA to find suitable space, that, if the BRA and/or Alexander 
Beal does not locate the needed space, there is the possibility that the Library 
might occupy a portion of a City service building under consideration, which » 
might work out satisfactorily. 



J) 



(p 



• > 







Oi L 



The Board went into executive session at 5«55 p.m. 

A report of the action taken in the executive session follows. 

The Board confirmed the action which it had taken at its meeting of 
February 18, 1963, in respect to the salary of the Director of the Library. 
In doing so it 

VOTED; that the basic remuneration of Milton E. Lord, Director, 
and Librarian, be and it hereby is fixed at the rate 
of $22,000 per annum, as of October 1, 1961, to be made 
effective at the discretion of the President or Vice 
President of the Trustees. 

VOTED: that there be paid to Milton E. Lord, Director and Li- 
brarian, a supplemental remuneration at the rate of $U,190 
per annum from October 1, 1961, with with-holding deductions 
for Federal and Massachusetts income taxes to be made 
therefrom, this suppleraentsd remuneration to be charged 
to the unrestricted income of trust funds listed below, 
and to be made ^'ffective at the discretion of the President 
or Vice President of the Trustees: 



and 



Bernard 


Lambert 


Bradlee 


Moore 


Center 


North 


Ford Legacy 


Potter 


Ford Trust 


Sigilman 


Gammons 


Skinner 


Hemenway 


Stewart 


Hyde 


Treadwell 



Dissolved: 



Cu^M^dL 



1^ l^i^^ML^^ujth^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, January 3> 196U 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 3:30 p.m. 

Present: Messrs Canham, Murray, 0*Connell, and Parker. 

The President, Msgr Murray, in the chair. 

The Director reported that there had been received from Mr J. M. Dunlea, 
City Clerk, official notification that Erwin D. Canham had appeared and been 
duly Bworn on (October 7, 1963), that day as a Trustee of the Boston Public Li- 
brary for the term ending May 1, 1968. The Director reported that inadvertently 
the official notice had not come to the Library at the time of the appointment* 



approved 



The minutes of the meeting of November 1, 1963, as presented were 



o 



I 



I 



Action taken by the Finance Coimittee since the last meeting was approved as 
follows: 

On 29 November 1963 

For the John Deferrari Indenture of Trust 19U8 

To Purchase: Revision of the October 28, I963 authorization for 

purchase • 



I 



I 



I 



t 



$10,000. Atlantic Refining conv. debs. Ui-1987 
On 16 December I963 

For the Benton Book Fund 
To Transfer 

3 shs Standard Oil of New Jersey 
From the Income Account to the Principal Account 

On 23 December 1963 

For the John Deferrari Indenture of Trust 19U8 

To Purchase: 

86/100 sh Columbia Broadcasting System 
60/100 sh General Motors 

On 13 December I963 



- limit 113 



- $72,625 



- at market 

- at market 



To Direct the Collector-Treasurer to make a change in Designated 
Agent for Library Transactions 

Harris, Upham 

Mr Allan F. Bruen to be substituted for Mr Barry Hynes. 

On 13 December I963 

To confirm the action taken to authorize supplement to the 
present salary of the Director and Librarian . 

VOTED: that there be and hereby is confirmed the action taken 

by the Finance Committee on December 13, 1963 as follows: 

VOTED: that as a supplement to the present salary of 

Milton E. Lord, Director and Librarian, which is 
in the amount of $17,810 per annum exclusive of 
long service payments of $200, there be paid to 
him, with withholding deductions for Federal 
and Massachusetts income taxes to be made there- 
from, the sum of $3,210.80 immediately, to cover 
the period March 6 through December 10, I963, and 
thereafter, until further notice the sum of $80.27 
per week, — said payments to be made from the 



t 






*> 



ar^ 



tj 



income of the following unrestricted trust funds 
belonging to the Trustees of the Public Library 
of the City of Boston: 

Charles H. L. N. Bernard Fund 

Caleb Davis Bradlee Fund 

Joseph H« Center Fund 

Daniel Sharp Ford Legacy Fund 

Daniel Sharp Ford Trust Fund 

Mrs Amy E. Gammons Memorial Fund 

Alfred Hemenway Fund 

Franklin P. Hyde Fund 

Frederic and Louise Lambert Memorial Fund 

George W. Moore Fund 

Gardner 0. North Fund 

Mary Ellen Potter Fund 

Samuel Sigilman Fund 

Francis Skinner Fund 

Mary Elizabeth Stewart Fund 

The Director stated that ^t their first meeting of the year the Trustees 
customarily take action to direct the Collector-Treasurer to distribute income 
of the preceding year as follows: to make available the income of the General 
Investment Account, to pay Benton Book income in accordance with the Agreement 
of Compromise to the Rector of Trinity Church in the amount of four-tenths and 
to the Trustees of the Library in the amount of six-tenths, and to pay the income 
of the Children's Fund to the Rector of Trinity Church. 

On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director, and Librarian of the Public 
Library of the City of Boston, be and hereby is authorized 
and directed to cause to be distributed and paid to the 
Trustees of the Public Library of the City of Boston the 
income of the General Investment Account for the period of 
January 1, 1963, to December 31, 1963. 

VOTED: that Milton E. Lord, Director and Librarian of the Public 
Library of the City of Boston, be and hereby is authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Josiah 
H. Benton, as defined by the Agreement of Coif5)roraise, dated 
January 1§, 1935 and made in connection with the administration 
of the trust created by said Clause, four-tenths of the income 
of the Benton Book Fund for the period from January 1, 1963 
to December 31, 1963, inclusive, now held in the custody of the 
Collector-Treasurer of the City of Boston, and to cause to be 
distributed and paid to the Trustees of the Public Library 
of the City of Boston the remaining six-tenths of said income 
for said period to be applied to the purchases provided in 
said Agreement of Compromise* 

VOTED: that Milton E. Lord, Director and Librarian of the Public 
Library of the City of Boston, be and hereby is authorized 
and directed to cause to be paid to the Rector of Trinity 



1 



I 



I 



I 



Church income for the year ending December 31, 1963 on the 
Children's Fund, now held in the custody of the Collector- 
Treasurer of the City of Boston pursuant to the provisions 
of the 11th Clause of the Will of Josiah H. Benton, as re- 
quired by the 12th Clause of said will. 

The Director reported that there had been no meeting of the Finance 
Committee since the last meeting of the Board and that such action that had 
to^ t^en had been done by mail ballot and had been confirmed above. 

Mr O'Connell presented to the Board a gift from Mr Albert West of 
letters from the late President John F. Kennedy, written ^en a Congressman 
to Mr West as follows: 

January 17, 19U7 
February 11, 19li7 
i^r il 23, 19U7 

The Board accepted with warm appreciation the gift of Mr West and 
directed that a letter of thanks be sent to Mr West. 

The Director reported the further gift by Mr Richard A. EhrUch of a 
group of auto^aph letters and documents to be added to the Virginia and 
g^nhardEhrli S collection which were received in the Library on December 30, 
this gi^i together with the earlier ones to remain an anonymous gilt 

for the present. ■■ ^ j ^4. ^ 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878) with warm appreciation the 
further gift from Mr Richard A. Ehrlich of autograph letters 
and documents to be added to the Virginia and Richard Ehrlich 
Collection as listed below: 



John F. Kennedy 


TLS 


Ip. 


John F. Kennedy 


TLS 


1 p. 


John F. Kennedy 


TLS 


1 p. 



and 



and 



1 



I 



N. Currier 
Benjamin West 
George Sand 
John Hathome 
A.L. Santa Anna 
Kaiser Wilhelm II 
Nathaniel Hawthorne 
Samuel Sewall 
Marie Louise 
Pope Honorius IV 
Ivan Tourguenef 
Ivan Tourguenef 
John Wilkes 
Bernadotte 
Simon Bolivar 
Bonaparte 
Daniel O'Connell 
William Prescott 
Cecil Rhodes 
Meyerbeer 
Samuel Cabot 
Coquelin 



ADS 

ALS 

ANS 

DS 

DS 

DS 

DS 

ALS 

DS 

DOCUMENT 
(3)ALS 

ALS 

ALS 

DS 

K 

OS 

ANS 

ALS 

ALS 

DS 

DS 
(7)ALS 



(3)1 



1 Pg» 
1 pg. 

1 Pg» 
1 pg. 
1 pg. 
3 pg. 
1 Pg« 
1 Pg» 
1 Pg« 

1 Pg» 
Pg« 

2 pg. 
1 Pg» 
1 Pg« 
1 Pg« 
1 Pg« 
1 Pg« 
h pg. 

1 pg. 

3 pg. 
1 pg. 
8 pg. 



ai4 



Auguste Rodin 


AT-S 


1 pg. 


Massenet 


ALS 


3 pg. 


Nasser 


OS 


1 pg* 


Offenbach 


ALS 


1 pg* 


Peary 


ANS 


1 pg. 


Robert Owen 


ANS 


1 pg. 


Eleanor Roosevelt 


ALS 


1 pg. 


Eleanor Roosevelt 


TLS 


1 pg. 


Slavery 


DOCUMENT 


2 pg. 


Whaling 


(2) DOCUMENTS 


(2)1 pg. 


J. R, Lowell 


ADS 


1 pg- 


John S. Sargent 


ANS 


1 pg. 


Ambrose Bierce 


SIGNATURE 




James J. Roosevelt 


ALS 


2 pg. 


Rebecca Gratz 


ALS 


h pg. 


Richard II (Concerning) DOCUMENT 


2 pg. 


Frederick William IV 


LS 


1 pg. 


William I 


LS 


1 pg* 


William II 


ANS 


1 pg. 


Frederick William III 


LS 


1 pg* 


Frederick II 


LS 


1 pg. 


Frederick William I 


LS 


1 pg- 


Charles W. Eliot 


ANS 


1 pg* 



I 



I 



The Director reported that a year ago a member of the public had left 
ten dollars at the Information Desk in the lobby, and that in the interval it 
had iiot been reclaimed and was now being accepted as a gift to the Library. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of 
the Public Library of the City of Boston (a corporation 
under Chapter lli4 of the Acts of I878) an anonymous gift 
in the sum of ten dollars ($10.), this gift to be used 
for the purchase of books for the Open Shelf Department. 

The Director reported a gift from Mrs Evelyn L. Avery in appreciation 
for services rendered to her by the History Department in connection with 
genealogical research. 

On motion duly made and seconded, it was 

VOTED: that the sum of fifty dollars ($^0.) tendered as a gift 
at this meeting of the Board of Trustees of the Public 
Library of the City of Boston (a corporation under Chapter 
llii of the Acts of 1878) by Mrs Evelyn L. Avery, 600 
Plymouth Road, Grand Rapids 6, Michigan, be, and the same 
hereby is, accepted with gratitude, to be used for the 
purchase of books for the History Department. 

The Director reported that Miss Mary M, Prall, who had worked in the 
Children's Section of the Open Shelf Department until her retirement some years 
ago, had offered to defray the expenses of replacement of the draperies in 
the Children's Section, that a selection of appropriate draperies had been 
made, and that Miss Prall had sent to the Library a gift in the amount of this 
replacement cost to be used for the purpose. 

On motion duly made and seconded, it was 



I 



I 



I 



I 



3 






VOTED: that the sura of three hundred and forty-eight dollars 
($3U8.) tendered as a gift at this meeting of the 
Board of Trustees of the Public Library of the City of 
Boston (a corporation under Chapter llii of the Acts of 
1878) by Miss Mary M. Prall, 158 Lowell Road, Wellesley 
Hills 81, Massachusetts, be, and the same hereby is, 
accepted with gratitude, to be used for the provision 
and installation of new draperies in the Children's Section 
of the Open Shelf Department. 

• 

The Director was requested to send to Miss Prall a suitable letter of 
appreciation for her generous gift. 

The Director stated that in order to make purchases that are charge- 
able to Trust Funds Income for I96U it will be necessary for the Board to 
adopt a preliminary Trust Funds Budget for 196U, which budget will be subject 
to reallocation in certain respects upon passage of the City Appropriation 
budget. He presented a preliminary allocation of income for 196U. 

On motion duly made and seconded, it was 



VOTED: 



that there be adopted the preliminary budget allowances 
for the fiscal year beginning January 1, I96I4, based on 
estimated trust funds income, as set forth in the 
accojiqpanying schedule: 

Books and Other Library Materials 

Division of Reference & Research Services $91>000. 
Division of Home Reading & Community Services 2,208. 
Non-Public Departments ^ 3*000. 



Other 



Miscellaneous Purposes 
Unrestricted Uses 



7,371*. 

17,272. 

$126,851*. 



The Director reported on the negotiations with Philip Johnson 
Associates concerning a contract for architectural services. He stated that 
on the preceding day there had been held a conference with Mr Johnson's 
attorney, Mr Charles Seton, and Mr Johnson's partner, Mr Richard Foster, to 
discuss a form of contract sent to them which had been drawn by the Law 
Department of the City of Boston for architects for the large municipal 
buildings currently being erected in Boston. He stated that Mr William H. 
Kerr had been present, in representation of the Law Department, to explain 
the provisions. The Director pointed out that the contract form was a 
formidable intricate document compared to the standard A. I .A. contract form 
submitted originally by Philip Johnson. 

He stated that the Law Department had suggested the possibility of 
there being separate contracts for different stages of the construction, as 
for instance, a contract for removal of utilities in the Annex to the Central 
Library building, a contract for demolition of buildings, a contract for 
foundations, a contract for air conditioning the present Central Library 
building as a necessary part to attachment of a new air-conditioned building -« 
a v€iry difficult project, and a contract for construction of the new building. 



3iB 



.3.'? 



The Director then reported on some of the difficulties to be solved, 
such as differing architectural fee rates for repair work and for new con- 
struction and the risks of commitment to an overall construction cost in the 
light of the uncertainties of foundation cost. He reported that thajb very 
morning Mr Kerr over the telephone had suggested that the foundation work be 
either a separate contract or stage 1 of the general contract with actual 
construction to be stage 2, with air conditioning being put on the timetable 
at a later point when progress is well along on the addition to be built and 
in which Mr Johnson had been of the opinion the air conditioning equipment 
should be placed. 

The Director continued, stating that Philip Johnson Associates did not 
wish to come to Boston for the meeting of January 10 of the Buildings Committee, 
that they wished a further opportunity to study the City»s architectural contract 
form before their next conference. 

He pointed out that there was a problem as to \*iere title to the property 
will rest. The title to the present building and to the Annex rest in the City. 
The land behind has been purchased by the Trustees as a corporation. There is 
also the problem of use of the Benton Building Fund; it may be used for demolition 
leading to new construction, for new construction, and within a very limited 
area for construction in the present building where changes are required to 
join it to the new building; it may not be used for air-conditioning the present 
building. 

He stated that there were three ways of handling the foundations: the 
architect to have the full responsibility, including employment of those con- 
structing the foundations] an engineer to be employed to be responsible for the 
foundation planning in addition to the architect; and the architect to do the 
foundations on a cost-plus basis. He stated that the City favored the first, 
the architect taking full responsibility including all risks. 

The Director reported that all bids for construction would be filed 
at the Library and be opened and read in the Trustees Room, that the control 
of the work would remain with the City since the contract is written by it, 
with definitions of work to be done and method and time of payment specified 
by it. The next step to follow would be the preparation of the working drawings 
and specification, for which provision for payment is specifically made in the 
contract. He pointed out that unlike the contractor's work which shows the 
progress made, the architect's work is paper work that is difficult to certify 
as to accomplishment. The end to be achieved would be that the City remains 
legally in control through the entire project. 

He pointed out that legislation requires that a contract be stamped 
by the City Auditor that the requisite appropriation is available and that this 
will pose a problem when trust funds are in question. He stated that he be- 
lieved any further action by the Board should await the reporting by both 
Mr Kerr, for the Law Department, and Mr Foster for Philip Johnson Associates, 
on their further consideration of the problems. 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, March 6, 196U 



1 



I 



Dissolved: 



cImIw^ I J ^>»^t?^4^uM^ 



Cleric 



1 



I 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 3:30 p.m. 

Present: Messrs Canham, Murray, O'Connell, Parker and Rabb. 

TtvB President, Msgr Murray, in the chair. 

The minutes of the meeting of January 3, 196U, were presented for 
approval. The minutes as presented were approved with amendment to include 
the following report: 

Mr O'Connell presented to the Board a gift from Mr Albert West 
of letters from the late President John F, Kennedy, written when 
a Congressman to Mr West as follows: 

January 17, 19l*7 
February 11, 19U7 
April 23, 191a7 

The Board accepted with warm appreciation the gift of Mr West 
and directed that a letter of thanks be sent to Mr West. 

The Director reported that in the minutes of the meeting of June 21, 
1963 the routine report for confirmation ommitted a portion of the action of 
the Finance Committee of the Trustees in respect to the John Deferrari In- 
denture of Trust Dated December 13, 19U8, as taken on 1-Iay 28, 1963 and that 
action should be taken to incorporate in said minutes the following: 

On 28 May 1963 

For the John Deferrari Indenture of Trust 19U8 



John F. Kennedy 


TLS 


1 p. 


John F. Kennedy 


TLS 


1 p. 


John F. Kennedy 


TLS 


1 p. 



To Sell : 

liJ40 shs Lone Star Gas 

To Purchase ; 

8U shs National Cash Register 
100 shs Philips Lairp 
100 shs United Aircraft 



- Umit 22 



- limit 73 

- limit I48 

- limit $1 



I 



I 



Action taken by the Finance Committee since the last meeting was 
approved as follows: 

On 31 January 196U 

For the General Investment Account 

To Sell ; 

11^0 shs Pacific Gas & Electric 1st $% preferred - limit 26 



rji8 



limit 103 
at market 



For the General Investment Account (continued) 

To Purchase ; 

$30,000 Sinclair Oil Conv. debs, h 3/8s-1986 
WlOO sh First National City .Bank 

For the John Deferrari Indenture of Trust 19U8 ,^ 

To Purchase ; 

lU/lOO sh First National City Bank of New Yoric - at market 
For the Benton Building Fund 

To Transfer Deposit in Regular Savings Account to Special Notice 
Account 

$21,912,37 Special notice account in the name of the Trustees of 
the Public Library of the City of Boston, Benton 
Building Fund 

On U February 196U 

For the Benton Building Fund 
To Purchase ; 

$200,000 U. S. Treasury Notes 3 $/Q - 2/l$/66 - at market 
On 13 February I96I4 

For the General Investment Account 



I 



I 



• i^ 



I 



To Purchase ; 

$15,000 U. S. Tres. 3 3As - 5/15/66 

On 28 February I96U 

For the Children's Fund 

To Sell ; 

U6 rts American Tel & Tel 

To Subscribe ; 

h shs American Tel & Tel 

For the Benton Book Fund ; 

To Sell ; 

18 rts American Tel & Tel 

To Subscribe; 

18 shs American Tel & Tel 



- at market 



- at market 



- at $100 



- at market 



• at $100 



I 



B' 



.lif) 



For the Benton Building Fund 
To Se ll; 

12 rts American Tel Sc Tel 
To Subscribe ; 

23 shs American Tel & Tel 
On 20 January 1961i 



- at market 



- at $100 



To confirm action taken to accept a gift in the sum of $100, from the 
Albert H, & Jessie D, Wiggin Foundation 

VOTED; that there be and hereby is confirmed the action taken 

by the Finance Committee on January 20, 1961i, as follows; 

VOTED; that there be and hereby is accepted by the Trustees 
of the Public Library of the City of Boston (a 
coarporation under Chapter llU of the Acts of I878) 
the gift from the Albert H. and Jessie D. Wiggin 
Foundation of the sum of one hundred dollars ($100#) 
to be used in connection with the Boston Printmakers 
Sixteenth Annual Print Exhibition for the granting of 
the two Albert H. Wiggin I^eraorial Purchase Prizes 
in the amount of fifty dollars ($50«) each. 

On January 30, I96J4 

To confirm action taken to authorize addition of income for I963 

to principal of the following funds in the General Investment Account; 

VOTED: that there be and hereby is confirmed the action taken by 
the Finance Goninittee on January 30, 196U> as follows; 

Friedman Building Fund (total income) 



VOTED: 



and 

VOTED: 



that the sum of five thousand nine hundred eighty dollars 
and seventy-one cents ($5>980»71) representing the income 
for 1963 received by the Friedman Building Fund , a legacy 
given to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter 111* of the Acts of I878) 
under Article 21 (G) of the will of Lee M» Friedman, who 
died on August 7, 1957> be and the same hereby is added to 
the principal of the Friedman Building Fund ^ the income of 
which is to be added to principal until otherwise ordered 
by the Board; ■ . ' . 

that the sum of five thousand nine hundred eighty dollars 
and seventy-one cents ($5>980,71) which is this day funded 
as an addition to the Friedman Building Fund be invested 
through the GENERAL INVESTMENT ACCOUNT established by vote 
of the Board on December 1, 1950; that for the purpose of 
enabling such investment three thousand nine hundred and 
nine additional units be, and the same hereby are, added , 
to said GENERAL INVESTMENT ACCOUNT, so that said GENERAL 
INVESTMENT ACCOUNT shall hereafter consist of 1,653>257 units 



MrnnBBtM&FFX^O^^ 






^MOmtaaamtauttaama 



instead of 1,6k 9, 3h^ units as here tof ore j and that the 
three thousand nine hundred and nine additional units 
hereby added to the GENERAL INVESTMENT ACCOUNT be, and 
the same hereby are, allocated to the Friedman Building 
Fund on the basis of $1.53 per unit, which is hereby 
determined to be the present fair value per unit of the 
1,6149>3U8 units heretofore outstanding. 

Lee M> Friedman Fund for Books for the Rare Book Department (^ income) 

VOTED: that the sum of one hundred dollars and eighty-four cents 
($100.81i) representing one -quarter of the income for 1963 
received by the Lee M. PViedman Fund for Books for the 
Rare Book Department , a legacy given to the Trustees of 
the Public Library of the City of Boston (a corporation 
under Chapter llU of the Acts of 1878) under Article 21 (H) 
(9) of the will of Lee M. Friedman, ^o died on August 7, 
19^7, (Suffolk Probate No. 3931^3), be and the same hereby 
is added to principal of the Lee M» Friedman Fund for Books 
for the Rare Book Department , one-quarter of the income of 
which is to be added to principal each year for fifteen years| 

that the sum of one hundred dollars and eighty-four cents 
($100. 81i) which is this day funded as an addition to the 
Lee M. Friedman Fund for Books for the Rare Book Department 
be invested through the GENERAL INVESTMENT ACCOUNT established 
by vote of the Board of Trustees on December 1, 19^0; that 
for the purpose of enabling such investment sixty-six units 
be, and the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT shall here- 
after consist of 1,6^3,323 units instead of 1,653,2^7 units 
as heretofore; and that the sixty-six additional units here- 
by added to the GENERAL INVESTMENT ACCOUNT be, and the same 
hereby are, allocated to the Lee M. Friedman Fund for Books 
for the Rare Book Department on the basis of $1.53 per unit, 
which is hereby determined to be the present fair value per 
unit of the 1,653>257 units heretofore outstanding. 

Lee M. Friedman Fund (at the discretion of the Board) 



and 

VOTED: 



VOTED: 



and 

VOTED: 



that the sum of seven thousand seven hundred seven dollars and 
thirty-two cents ($7,707.32) representing income for I963 
received by the Lee M. Friedman Fund as partial dis- 
tribution to the Trustees of the Public Library of the City 
of Boston (a corporation under Chapter 111; of the Acts of 
1878) of residue given under Article 21 I of the will of 
Lee M. Friedman, who died on August 7, 1957, be and the 
same hereby is added to principal of the Lee M. Friedman Fund 
of which the income and/or principal is to be used as in 
the judgement of the Board is deemed advisable; 

that the sum of seven thousand seven hundred seven dollars and 
thirty-two cents ($7,707f32) which is this day funded as an 
addition to the Lee M. Friedman Fund be invested through the 
GENERAL INVESTMENT ACCOUNT established by vote of the Board 
of Trustees on December 1, 19^0; that for the purpose of 
enabling such investment five thousand thirty seven and 



.331 



I 



I 



one-half units be, and the same hereby are, added to said 
GENERAL INVESIMENT ACCOUNT, so that said GENERAL INVESTMENT 
ACCOUNT shall hereafter consist of 1,6^8, 360| units instead 
6f 1,653,323 uiiits as heretofore; and that the five thousand 
thirty seven and one-half additional units hereby added to 
the GENERAL INVESTMENT ACCOUNT be, and the same hereby are, 
allocated to the Lee M, Friedman Fund on the basis of $1.53 
per unit, which is hereby determined to be the present fair 
value per unit of the 1,653*323 units heretofore outstanding* 

Lee M. Friedman Memorial Fund (total income) 



VOTED: 



and 
VOTED: 



1 



I 



that the sum of four dollars and forty-nine cents ($U.li9) 
representing income received for I963 by the Lee M. Friedaan 
Memorial Fund , a fund established by the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llh of the Acts of I878) on March U, 1958, through 
the gift of Samuel Stem in memory of Lee M. Friedman, be 
and the same hereby is added to the principal of the Lee M. 
Friedman Memorial Fund, of which the income is to be added 
to principal until otherwise ordered by the Board; 

that the sum of four dollars and forty -nine cents ($l4.U9) 
which is this day funded as an addition to the Lee M» 
Friedman Memorial Fund be invested through the GENERAL 
INVESTMENT ACCOUNT e siabli shed by the vote of the Board 
of Trustees on December 1, 1950; that for the purpose of 
enabling such investment three additional units be, and the 
same hereby are, added to said GENERAL INVESTMENT ACCOUNT 
so that said GENERAL INVESTMENT ACCOUNT Shall hereafter 
consist of l,658,363i units instead of l,658,360j units as 
heretofore; and that the three additional units hereby added 
to the GENERAL INVESTMENT ACCOUNT be, and the same hereby 
are, allocated to the Lee M. Friedman Memorial Fund on the 
basis of $1*53 per unit, which is hereby determined to be 
the present fair value of the 1,658, 36OJ units heretofore 
outstanding. . J 

Centennial Fund (total income) t? • 

that the sum of t%ro thousand three hundred and ninety-four 
dollars and sixty-nine cents ($2,39U.69) representing the 
income for I963 received by the Centennial Fund , a fund 
established by the Trustees of the Public Library of the 
City of Boston (a corporation under Chapter 1114- of the Acts 
of 1878) on June 1, 1956, be and the same hereby is added 
to the principal of the Centennial Fund which is to be used 
as the Board shall hereafter direct for the benefit of the 
Public Library of the City of Boston or any purpose in 
connection therewith; r ' • 



VOTED: 



I 



I 



and 
VOTED: 



that the sum of two thousand three hundred and ninety-four 
dollars and sixty-nine celits ($2,39U*6^ which is this day 
funded as an addition to the Centennial Fund be invested 
through the GENERAL INVESTMENT ACCOUNT estabUshed by vote 
of the Board on December 1, 1950; that for the purpose of 



! 



322 






enabling such investment one thousand five hundred and sixty* 
five additional units be, and the same hereby are, added 
to said GENERAL INVESIMENT ACCOUNT so that said QENHIAL 
INVESTMENT ACCOUNT shall hereafter consist of 1,659,928| 
units instead of 1,658, 360^ units as heretofore; and that 
the one thousand five hundred and sixty-five units hereby 
added to the GENERAL INVESTMENT ACCOUNT be, and the same 
hereby are, allocated to the Centennial Fund on the basis 
of $1«$3 per unit, which is hereby determined to be the 
present fair value per unit of the 1,6^8, 363J units here- 
tofore outstanding. 

Helen 0> Storrow Fund (total income) 



«" : 



^ 



iC 



VOTED: 



and 
VOTED: 



that the sum of four hundred sixteen dollars and forty- 
nine cents ($Ul6.l49) representing income for 1963 received 
by the Helen 0« Storrow Fund , lAiich is coirqprised of gifts 
to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter llU of the Acts of 
1878) under provisions of Article Eighth of the will of 
Helen 0. St6i*row, \iho died on November 10, 19U1*, and which 
were accepted by the Board of Trustees on October 5, 19U5, 
October U, 19U6, September S, 191*7, July 21, 191*8, July 1, 
I9U9, July 11, 1950, be, and the same hereby is, added 
to the principal until otherwise ordered by the Board; 

that the sum of four hundred sixteen dollars and forty- 
nine cents ($lil6*l49) which is this day funded as an 
addition to the Helen 0. Storrow Fund be invested through 
the GENERAL INVESTMENT ACCOUNT established by vote of the 
Board of Trustees on December 1, 19^0; that for the pur- 
pose of enabling such investment two hundred seventy-two 
additional units be, and the same hereby are, added to 
said GENERAL INVESTMENT ACCOUNT, so that said GENERAL IN- 
VESTMENT ACCOUNT shall hereafter consist of l,660,200j 
units instead of 1,6^9,928^ units as heretofore; and that 
the two hundred seventy-two additional units hereby added 
to the GENERAL INVESTMENT ACCOUNT be, and the same hereby 
are, allocated to the Helen 0* Storrow Fund on the basis 
of $1»53 per unit, which is hereby determined to be the 
present fair value per unit of the 1,659,928^ units here- 
tofore outstanding* 



The Vedgwood Club 25th Anniversary Fund in Memory of Mrs Marcus k* 
Coolidge Cl/2 income) 



VOTED: that the sum of twenty-one dollars and forty-six cents 
($21 .116) representing one-half of the income for I963 
received by The Wedgwood Club 25th Anniversary Fund in 
Memory of Mrs Marcus A. Coolidge , a gift to tne Trustees 
of the I'ublic Library of the City of Boston (a corporation 
under Chapter 111* of the Acts of I878), be and the same 
hereby is added to the principal of the Vfedgwood Club 25th 
Anniversary Fund in Memory of Mrs Marcus A. Codlidge , the 



t 



I 



I 



income thereof to be applied as set forth in an instrument 
of gift dated May 2U, 1958, and subject to the terms, 
agreements, and conditions as set forth in said instrument 
of gift; 



and 
VOTED; 



I 



I 



that the sum of twenty-one dollars and forty-six cents 
($21.1*6) which is this day funded as an addition to The 
Vfedgwood Club 25th A nniversary Fund in Memory of Mrs Marcus A# 
Coolidge be invested th rough the GEWBBAL IllVE5!MBff ACC^miT 
established by vote of the Bpard of Trustees on December 1, 
1950 ; that for the purpose of enabling such investment 
fourteen additional units be, and the same hereby are, added 
to said GENERAL INVESTMENT ACCOUNT, so that said GENERAL 
INVESTMENT ACCOUNT shall hereafter consist of 1,660,211*J 
units instead of l,660,20O| units as heretofore; and that 
the fourteen additional units hereby added to the GENERAL 
INVESTMENT ACCOUNT be, and the same hereby are, allocated 
to The Wedgwood Club 25th Anniversary Fund in Memory of 
Mrs' Marcus A. Coolidge on the basis of $1>33 per unit, 
which is hereby determined to be the present fair value 
per unit of the l,660,20O| units heretofore outstanding* 

Dr Samuel Abbott Green Memorial Fund (1963 income to be held to make 
cash available to meet current commitments against said Fund) 

VOTED: that the Collector-Treasurer be and hereby is instructed 

to hold income for I963 applicable to the Dr Samuel Abbott 
Green Memorial Fund, namely, the sum of $17,701.11, for 
such esqpenditures as shall be authorized from time to time 
by the Director. 

The Director stated that the Quarterly Statement of Income and Principal 
for the John Deferrari Indenture of Trust Dated July 1, 191*7 had been received /< 
and copies sent to members of the Board. ,; - 

The Director reported distribution of I963 income for the General 
investment Account, the Benton Book Fund, and the Children's Fund as follows: 




I 



General Investment Account 
Benton Book Fund: -r 

6/10 to Trustees of Library 
U/lO to Rector of Trinity Church 
Children's Fund 



$83,020.91 

$25,33l*.88 
$16,889.92 
$ 5,689.21 



The Director reported receipt of the annual payment to the Trustees • 
from a Trust established in the H. Sylvia A. H. G. Wilks Estate, to be added 
to the principal of the Dr Samuel Abbott Green Memorial Fund. 

On motion duly made and seconded, it was > -» 

VOTED: that the sum of nineteen dollars and nineteen cents ($19.19) 
tendered at this meeting of the Board as a payment on account 
of the legacy given to the Trustees of the Public Library of 
the City of Boston (a corporation under Chester 111* of the 



1^^ '■ 



.124 



i5, w*^ 



and 

VOTED: 



Acts of 1878) by the will of H. Sylvia A. H. G. VH-lks, who 
died on February 5, 19^1 be, and the same is hereby accepted 
with gratitude and funded as an addition to the Dr Samuel 
Abbott Green Memorial Fund, the income to be added to the 
principal until otherwise ordered by the Board; 

that the sum of nineteen dollars and nineteen cents ($19.19) 
which was this day funded as an addition to the Dr Samuel 
Abbott Green Memorial Fund be invested through the GENERAL 
HfVESTMENT ACCOUWT established by vote of the Board of Trustees 
on December 1, 1950; that for the purpose of enabling such 
investment twelve and one half additional units be, and the 
same hereby are, added to said GENERAL INVESTMENT ACCOUNT so 
that said GENERAL INVESTMENT ACCOUNT shall hereafter consist 
of 1,660,227 units instead of l,660,2lUi units as heretofore; 
and that the twelve and one half additional units hereby added 
to the GENERAL INVESTMENT ACCOUNT be, and the same hereby are, 
allocated to the Dr Samuel Abbott Green Memorial Fund on the 
basis of $1,53 per unit, which is hereby determined to be the 
present fair value per unit of the 1,660,211^^ units heretofore 
outstanding* 

The Director announced receipt of a further gift of autograph letters 
and documents from Richard A* Ehrlich to be added to the Virginia and Richard A. 
Ehrlich Collection of Autographed letters and Documents. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878) with warm appreciation the 
further gift from Mr Richard A. Ehrlich of autograph letters 
and documents to be added to the Virginia and Richard Ehrlich 
Collection as listed below: 

Pierre Francois Charles Augereau 

Jean Baptiste Bemadotte 

Louis Alexandre Berthier 

Jean Baptiste Bessieres 

Guillaume Marie Anne Brune 

Louis Nicolas Davout 

Laurent Gouvion Saint Cyr 

Emmaneul Grouchy 

Joachim Murat 

Jean Baptiste Jourdan 

Francois Chris tophe Kellermann 

Jean Lannes - 

Francois Joseph Lefebvre 

Etienne Jacques Joseph Alexandre 

Maedonald 
Augusts Frederic Louis Viesse Marmont 
Andre Massena 

Edouard Adolphe Casimir Mortier 
Michel Ney 

Charles Nicolas Oudinot 
Dominique Catherine Perignon 
Josef Antoni Poniatowski 



MsLS 


Ip. 


MsLS 


IP. 


MsLS 


Ip* 


MsLS 


1 p. 


ANS 


Ip. 


ANS 


Ip. 


A?LS 


1 p. 


MsLS 


2 p. 


MsLS 


2 p. 


MsLS 


2 p. 


AT.S 


1 p. 


ADS 


Ip. 


ALS 


2 p. 


MsLS 


2 p. 


ALS 


1 p. 


MsLS 


Ip. 


SIGNATURE 


2 p. 


MsNS 


Ip. 


ANS 


1 p. 


ADS 


1 p. 


MsLS 


2 p. 



I 



I 



Jean Mathieu Philibert Serurier 

Nicolas Jean de Dieu Soult 

Louis Gabriel Suchet 

Claude Perrin Victor 

Bon Adrian Jeannot Moncey 

The Assistant Director (for General Library Operations) reported that in 
response to public advertisement proposals for leasing of the parking lot at 
Blagden and Exeter Streets had been opened and read on February 2$, as follows: 



ANS 


Ip. 


ALS 


Ip. 


MsLS 


Ip. 


ALS 


1 p. 


MsLS 


2 p. 



Providence Automatic Car Wash Co» 
16 Morton Street 
Jamaica Plain 

Brendan Parking Corp. 
77 Sunmer Street 
Boston 

Copley Operating Corp. 
I47 Huntington Avenue 
Boston 

Back Bay Auto Parks, Inc* 
1^0 Stuart Street 
Boston 

> 

On motion duly made and seconded, it was 



$18,U08.92 



$12,900.00 



$12,100.00 



$10,551.75 



1 



I 



VOTED: 



and 

VOTED: 



1 



I 



I 



that there be awarded to Providence Automatic Car Washing 
Company, 16 Morton Street, Jamaica Plain, Massachusetts, 
the highest responsible and eligible bidder in the public 
bidding, the lease of a parking lot at Blagden and Exeter 
Streets, Boston, Massachusetts, subject to the rental, terms, 
agreements, conditions, and covenants set forth in the 
instrument of said lease* 

that the Director be and hereby is authorized to execute the 
aforesaid lease of parking lot at Blagden and Exeter Streets, 
Boston, Massachusetts, on behalf of the Trustees of the 
Public Library of the City of Boston. 

The Director reported on the status of the contract negotiations with 
Philip Johnson Associates, stating that there were several points still unresolved 
such as the architect wishing his first payment to be in the sum of $270,000 
instead of $200,000, wishing the fee that is to be paid to the resident engineer 
to be $25,000, instead of $300 a week as proposed by Mr Kerr, wishing the fee for 
additional drafting costs as a result of changes made in plans to be at the rate 
of 3i% instead of the 2^% proposed by Mr Kerr# 

The Director pointed out that the first stemmed from the dual nature of the 
job, both demolition and foundations which Mr Kerr has insisted be done as a 
separate Job; that the second was set at $25,000 to insure that a resident 
engineer adequate to the responsibilities be retained; and the third was their 
usual rate for such work. He stated that they may want another business meeting 
with the Trustees, if Mr Kerr does not meet their requests. 

Following discussion of the several points, it was agreed that a 
representative of Philip Johnson Associates be requested to attend the meeting 



1 1 



32B 



of the Coiranittee on Buildings scheduled for Friday, March 13. 

The Assistant Director then reported on the properties idiich Mr Kerr 
had brou^t to the attention of the Library as a possibility for book storage. 
He stated that the properties were formerly U. S. installaUons which had been 
released to the City and were located on Long Island and Squantuiii. He stated 
that they were wooden barracks buildings, radar, and Nike sites, and that from 
the inspection made would seem a good possibility for book storage, with the 
possibility of erecting Quonset huts on the Nike platforms for additional book 
storage* 

Mr Rabb suggested that a professional engineer examine the sites as to 
Ihe best possible use of available space. 

The Assistant Director pointed out that in addition to book storage 
there was also needed space for operation of the Bindery, Book Purchasing, Book 
Processing, Branch Issue, and School Issue, if it should be reactivated. He 
stated that he would like to avail himself of the services of Gilbert Small & Co., 
Mr Syme, for the examination and it was so agreed. 

On motion duly made by Mr Canham, it was 

VOTED: that the Board ratify the authorization given at the meeting 
on February 28 of the Committee on Home Reading & Community 
Services and Reference & Research Services to the Director to 
proceed with steps to acquire the properties on Long Island 
and Squantum for Library purposes* 

The Director stated that it was customary to postpone the Annual Meeting 
from its stated date of the first Monday in May to the date of the next following 
regular meeting* 

It was agreed that the Annual-Meeting be postponed from Monday, May U, 
to Friday, May 8* 

The Assistant Director brought to the attention of the Board the question 
raised by a member of the Examining Committee as to whether the time was not at 
f hand to combine the two John Deferrari Indentures so as to be able to have paid 
' over by the National Shawmut Bank to the Trustees of the Library the sum of 

$1,000,000, which could be stabilized by being invested in Government securities* 

The Director stated that there is a legal question as to whether the money 
V could be taken from the National Shawmut Bank until such time as it can be used 
for building. 

It was suggested that the advice of Mr James Casner, who had been active 
< in the establishment of the John Deferrari Indenture of Trust Dated December 13, 
19U8, be sought on whether the 19U8 Trust can be poured into the 19ii7 Trust held 
by the National Shawmut Bank in order to bring the total to $2,000,000. 

On motion duly made and seconded, it was 

VOTED: that the Trustees request the Corporation Counsel and Mr James 

Casner to advisa on whether the Trustees can withdraw $1,000,000* 
from the holdings of the John Deferrari Indenture of Trust Dated 
Jhily 1, 19U7, the National Shawmut Bank, Trustee, and invest said 
$1,000,000. in securities that have high yield and short 
maturities* 



.07 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Friday, May 8, 196U 



I 



I 



I 



il 



i 



The annual meeting of the Trustees of the Public Library as a Corpor- 
ation was held in the Trustees Room at 3:30 p.m. 

Present: Messrs Canham, Murray, O'Connell, Parker, and Rabb, Trustees. 

The President, Monsignor Murray, in the chair. 

The Corporation then proceeded to elect viva voce its officers for the 
ensuing yecur. 

First Vote for President 

Mr Canham voted for Augustin H. Parker, Jr, Monsignor Murray voted for 
Augustin H. Parker, Jr, Mr O'Connell voted for Augustin H. Parker, Jr, 
Mr Parker passed, and Mr Rabb voted for Augustin H. Parker, Jrj and 
Augustin H. Parker, Jr was declared elected President. 

First Vote for Vice President 

Mr Canham voted for Lenahan O'Connell, Monsignor Murray voted for 
Lenahan 0*Connell, Lenahan 0*Gonnell passed, Mr Parker voted for 
Lenahan 0*Connell, and Mr Rabb voted for LencUian O'Connell; and 
Lenahan 0*Connell was declared elected Vice President* 

First Vote for Clerk 

Mr Canham voted for Elizabeth B. Brockunier, Monsignor Murray voted for 
Elizabeth B. Brockunier, Mr O'Connell voted for Elizabeth B. Brockunier, 
Mr Parker voted for Elizabeth B. Brockunier, and Mr Rabb voted for 
Elizabeth B. Brockunier; and Elizabeth B. Brockunier was declared 
elected Clerk. 

First Vote for Clerk Pro Tem 

Mr Canham voted for Milton E. Lord, Monsignor Murray voted for Milton E. 
Lord, Mr O'Connell voted for Milton E. Lord, Mr Parker voted for Milton E. 
Lord, and Mr Rabb voted for Milton E. Lord; and Milton E. Lord was declared 
elected Clerk Pro Tem. 

On motion duly made and seconded, it was thereupon 

VOTED; that any member of the Corporation be and hereby is authorized 
to sign on behalf of the Corporation bills, special drafts, axKl 
payrolls of the Library* 



and 



Dissolved : 



U^^(i,JLr^ 



Clerk 



I 



VOTED: that, until the next annual meeting, the President, or Vice- 
President, or in the inability of either, any member of the 
Corporation, and by delegation the Director, or the Assistant 
Director (for General Library Operations) be and he hereby is 
authorized to sign any and all contracts voted to be made by 
the Board in the name and behalf of the Corporation and any 
and all communications in connection with the award of contracts 
so voted or recommended to be so voted* 



328 



a:9 



VOTED: 



and 
VOTED: 



that the President be and hereby is authorized and empowered 
to appoint a Finance Coininittee to serve until the next annual 
meeting, said Finance Committee to consist of not less than a 
quorum of the Trustees and to have power to act in represen- 
tation of the Corporation in the matter of the sale, purchase, 
investment, and reinvestment of cash, securities, and any other 
holdings belonging to the Corporation; 

that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees, be and herety is empowered to 
act by a vote of not less than three members in representation 
of the Corporation in the matter of the sale, purchase, invest- 
ment, and reinvestment of cash, securities, and any other 
holdings belonging to the Corporation, such action as it takes 
in this respect always to be reported to the next meeting of the 
Corporation and at that time to be incorporated officially into 
the records of the Corporation. 

that the Finance Committee, being made up itself of not less than 
a quorum of the Trustees, be and hereby is eiqpowered to act by 
vote of not less than three members in representation of the 
Corporation in the matter of the acceptance of bequests and 
gifts that may be made to the Corporation, such action as it 
takes in this respect always to be reported to the next meeting 
of the Corporation and at that time to be incorporated officially 
into the records of the Corporation. 

The President then appointed Messrs Canham, Murray, O'Connell, Parker, 
and Rabb as members of the Finance Committee for the ensuing year, with Mr Parker 
as Chairman. 

The President stated that membership on Standing Committees for the 
ensuing year should be as follows: 



I 



The President then appointed Elizabeth B. Brock unier as Secretary of 
Committees and Milton E. Lord as Secretary of Committees Pro Tem to serve 
until the next annual meeting* 



Dissolved at 3:US p.m. 




ClencPro Tem 



The Clerk qualified for office by taking the following oath: 

I, Elizabeth Brady Brockunier, solemnly swear that I will 
well and faithfully perform all the duties incumbent upon 
me as Clerk of the Trustees of the Public Library of the 
City of Boston; so help me God. 

I 



and 
VOTED: 




fitfi^^ft^LyuiMiU 



Sworn and sbuscribed to before me thlid l6th day of May, A.D. I96I4 at Boston, 
Suffolk County, s.s., Massachusetts 




\ 






I 



Notary Public 

The Clerk Pro Tem qualified for office by taking the following oath: 

I, Milton Edward Lord, solemnly swear that I will well and 
faithfully perform all the duties incumbent upon me as 
Clerk Pro Tem of the Trustees of^ the Public Library of the 
City of Boston; so help me God, 



BUILDINGS 

Msgr Murray, Chairman 
Mr Canham 
Mr 0»Connell 
Mr Parker 
Mr Rabb 



PERSONNEL 

Mr Canham, Chairman 
Mr o'Connell 
Mr Rabb 



PU BLIC REUTIQNS 

Mr Rabb, Chairman 
Mr Canham 
Mr O'Connell 




Sworn and subscribed to before me this l8th day of May, A.D. 196h at Boston, 
Suffolk County, s.«., Massachusetts f 




HOME READING & COMMUNITY SERVICES 

Mr 0*Connell, Chairman 
MBgr Murray 
Mr Parker 



REFERENCE & RESEARCH SERVICES 

Mr Parker, Chairman 
Mr Canham 
Msgr Murray 



Minutes of Meeting 
Corporation 



Notary Public 



In Board of Trustees 
Friday, May 8, 196U 



I 



I 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 351*5 P»m» 

Present: Messrs Canham, Murray, 0*Connell, Parker and Rabb. 

The President, Mr Parker, in the chair. "", 

The minutes of the meeting of March 6, 196U, as presented were approved, 

Action taken by the Finance Committee since the last meeting of the 
Board was approved as follows: 



. .-_-.A 



330 



On 6 M«rchl96U '- . .^ . .- 

———————— ,:•..* 

For the General Investment Account 
To Sell Rights 

« 

1,U30 rts American Telephone & Telegraph Co. 
For the John Def errari Indent ure of Trust 19U8 

To Sell Rights 

3U5 rts American Telephone & Telegraph Co. 

On 16 March 196U 



— at market 



1^ 



I 



— > at market 



— at market- 



For the General Investment Account 
Conversion of ; 
$15,000. Scott Paper conv. debs. 3s-3/l/71 

Conversion into : 

$Qk* shs Scott Paper 

Fractional share received, to be rounded out by 
purchase of fractional share or fractional share 
received. If impossible to be rounded out, to be sold. 

For the John Deferrari Indenture of Trust 1$>U8 



I 



I 



To Sell ; 

230 shs Alice Land Development 
100 shs Bendix 

To Purchase : 

100 shs Eastman Kodak 



— limit 7 

— limit U6 



— limit 130 



On 23 March 196U 

For the John Deferrari Fund 

To Sell : 

107 rts American Tel & Tel 

On $ May 196U . . 

For the General Investment Account 

To Exchange : 

$15,000 U. S. Treasury Notes U 3A - May 15, 196U 

for 

$15,000 U. S. Treasury Notes h% - November 15, 1965 
(discount 99 7/8%) 



— at maiicet 



I 



I 



The Director reported receipt from the Trustee of the John Deferrari ^^ 
Indenture of Trust Dated July 1, 19l47, of the Quarterly Statements of Income ^ 
and of Principal for the John Deferrari Indenture of Trust Dated July 1, 19hl, 
copies of which had been sent to members of the Board. 

The Director reported that Messrs Scudder, Stevens and Clark, Invest- 
ment Counsel for the General Investment Account and the John Deferrari Indenture 
of Trust Dated December 13, 19li8, had submitted thiir annual appraisals of the 
aforesaid funds, copies of which had been sent to members of the Board. 

The Director presented for consideration the annual appraisals sub- 
mitted by the State Street Bank and Trust Company, Investment Counsel for the 
Benton Book, Benton Building, and Children's Fund. «. .fyr-: 

The Chairman of the Committee on Finance Reported that Messrs Canham, 
Parker, and Rabb had been present at the annual examination of security holdings 
of the Corporation housed in the vaults of the National Shawmut Bank, that the 
Trustees had sampled the security holdings, and that everything had been in order. 

Tlie Assistant Director (for General Library Operations) reported that 
the liability insurance on No. 23, and 25-27 Blagden Street, and 8l Exeter Street 
expires on May 21, 196U, and that action should be taken at the present meeting 
if the Trustees wish to continue the liability insurance coverage of the com- 
mercial parking lot area. 

On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to renew public liability insurance coverage 
in the amount of $300,000 -$500,000 at a cost of $Ul«00 
for one year on the parking lot to the rear of the Central 
Library building bounded by Blagden Street, Exeter Street, 
and Alley No. Ui7, Boston, Massachusetts, based on the 
schedule of rates submitted by William A. Muller & Co., 
99 Water Street, Boston, Massachusetts, said eaqpenditure 
to be charged to the Benton Building Fund. 



•n -J 



The Assistant Director (for General Library Operations) reported on 
gifts and bequests received since the preceding meeting. 

Hs reported that there had been received from the State Street Bank 
and Trust Company, Trustee under the will of the late Allen A. Brown two pay- 
ments in partial distribution of a trust under the said will, namely $21,500 
and $2,000, for addition to the Allen A. Brown Musical Library Fund. He stated, 
however, that of the payment of $21,500 the sum of $1,817.96 represented income 
and should be accepted separately as such, for addition to the current income 
of the Allen A. Brown Musical Library Fund. 

On jAotion duly made and seconded, it was 

VOTED: that the sum of nineteen thousand six hundred eighty-two 
dollars and four cents ($19,682.0ii) representing partial 
distribution on account of the legacy given to the Trustees 
of the Public Library of the City of Boston (a corporation 
under Chapter llh of the Acts of 1878) by the will of Allen A. 
Brown, be and the same hereby is accepted with gratitude and 
funded as an addition to the Allen A. Brown Musical Library 
Fund, of which the income is to be expended for the purchase 
of music f or th6 .Allei^ A. Brown Musical Library. 



:u 



'>Q 






and i 
VOTED: 



and 



VOTED: 



and 
VOTED: 



,j-« ■ f^ ^» 



and 



VOTED: 



that the svnn of nineteen thousand six hundred eighty-two 
d^Us a^rfour cent, ($19,682.0U) -faich is this day 
f«n^7d\Tan addition to the AUen A. Brown Musical Library 
^ t. in^sted ttoougn the GENERAL INVESWENT ACCOUNT 
^listed by vote of the Board of Trustees on December 1, 
?l?0^ that f^ the purpose of enabling such investment 
i^liel^ousand eig^thundred sixty-four units be, and the 
sl^e hereby are, added to said GENERAL INVESTMENT ACCOUNT, 
Tth^t said GENERAL INVESTMENT ACCOUNT -hall hereafter 
/»nn«i.?t of 1 673.091 units instead of 1,660,227 units as 
h^retforf j'lnPih^t the twelve thousand eight h^^^ 
sixty-four addiUonal units hereby added to the Q^ERAL 
INVESTMBNT ACCOUNT be, and the sane hereby are, allocated 
to^the men A. Brown Musical Library Fund on the basis of 
S.S^per Skt which is hereby determined to be the present 
fai^ yalue per unit of the 1,660,227 units heretofore out- 
standing* 

that the sum of two thousand dollars ($2,000.) representing 
uartial distribution on account of the legacy given to the 
Trustees of the Public Library of the City f ,B°ston (a 
corporation under Chapter llU of the Acts of 1878) by the 
win of Allen A. Brown, be and the same ''^'-e^y ^f ' *=°f ^^'^ 
with gratitude and funded as an addiUon to the Allen A. 
Brown Muscial Library Fund of which the income is to be 
e^qjended for the purchase of music for Uie Allen A. Brown 
Musical Lihraryj 

that the sum of two thousand dollars ($2,000.) i*ich is this 
S^ funded^ an addiUon to the Allen A. Brown Musical Library 
F^d^ Svested through the GENHIAL INVESTMENT ACCOUNT 
established by vote of the Board of Trustees on December 1, 
1950- that for the purpose of enabling such investment one 
ihouUnd three hund?edand seven units be, and the same hereby 
Se!^Sderto the said GENERAL INVESTMENT ACCOUNT, so that 
said GENERAL INVESTMENT ACCOUNT shall hereafter consist of 
1.67U,398 units instead of 1,673.091 units as heretofore} 
aid that the one thousand three hundred and seven additional 
S^ts hereby added to the GENERAL INVESTMENT ACCOUNT be, and 
^esam^ hereby are, allocated to the Allen A. Brown Musical 
Ubr^md on the'basis of $1.53 per unit, which is hereby 
detemdned to be the present fair value per unit of the 
1,673,091 units heretofore outstanding. 

that the sum of one thousand eight hundred seventeen dollars 
and ninety-six cents ($1,817.96) tendered at this meeting of 
the Board of mstees of the Public Library of the City of 
Boston (a corporation under Chapter llU of the Acts of Ibjb) 
as payment on account of income from a legacy under the will 
of Allen A. Browi be, and the same hereby is ^^^^^^f^.^^^^ 
be added to the income of the Allen A. Brown Musical Library 

Fund* 



[ 



I 



I 



I 



I 



I 



The Assistant Director reported notification that the Library had been 
bequeathed by the late Sylvia Engel the sum of $5,000, the income of which is 

to be used for the purchase of books. 

.,, ,.• . '. . . w .. ' f* . , 

The Director reported that he had received a gift of $50* from the 
Boston Globe as an honorarium for an article on the Library i^ich he was 
turning over to the Director's Fund. 

On motion duly made and seconded, it was ; 

VOTED: that the sum of fifty dollars ($50.) tendered at this 
meeting of the Board of Trustees of the Public Library 
of the City of Boston (a corporation under Chapter IIU 
of the Acts of 1878) by The Boston Globe, 135 Morrissey 
Boulevard, Boston 7, Massachusetts as a gift be, and 
the same hereby is accepted with gratitude for the 
Director's Fund, to be used at the discretion of the 
Director. 

The Assistant Director (for General Library Operations) reported that 
the Boston Authors Club had made a gift to the Library for use for any expenses 
that may arise in connection with the collection of books given to the Library 
by it during the preceding year. 

On motion duly made and seconded, it was 

VOTED: that the sum of two hundred and fifty dollars ($250.) 

tendered at this meeting of the Board of Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llU of the Acts of 1878) by the Boston Authors 
Club, a Massachusetts corporation, as a gift be, and the 
same herety is accepted with gratitude, to be used for 
expenses in connection with the books given by the Boston 
Authors Club to the Library. 

He reported also the gift of five dollars by the Eastern Massachusetts 
Region Women's American ORT for the purchase of a book on vocational training* 
On motion duly made and seconded, it was 

VOTED: that the sum of five dollars ($5.00) tendered at this 
meeting of the Board of Trustees of the Public Library 
of the City of Boston (a corporation under Chapter llli 
of the Acts of 1878) by the Eastern Massachusetts Region 
Women's American ORT, as a gift be, and the same hereh>y 
is, accepted with gratitude, to be used for the purchase 
of a book on vocational training. . 

Ue reported the bequest to the Library for the Music Department of a 
small bronze statue ofGustav Mahler by the sculptress, the late Meta Knox 
Hannay of Washington, D. C. He stated that the Music Department had indicated 
that it would be happy to receive the statue* 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878) with warm appreciation the 
bequest under the will of the sculptress Meta Knox Hannay, 



3:54 



,155 



late of Washington, D. C, of « foaXl bronze statue of 
Qustav Mahler for use of the Music Department. 



The Assistant Director P"-"^^^,,^ t.^'^t>'t^Vsu^SS'^^ 
budget allocrtions for f ?«* (""f^.^^^-^He pointed ^ftoat the Conunittee on 
in supporting departmental »ll°°f J°"'* "^nnpril 2U had examined in detail 

^^'^'%li.l:^T^^^^^ ^,, ^, 3econaea, it was 

f^ds inc^me/as set forth in the accompan/ing schedule: 



Books and Other Library Materials 



Division of Reference and Research Services 
Division of Home Reading and Community Services 
Administrative Offices 



$102,672 

3,59U 

650 



Other 



For Miscellaneous Purposes 
For Unrestricted Uses 

TOTAL 



$ 2,9UO 
17,860 



20,800 
$127,716 



The Assistant Director presented copies of the report of Arthur Wg & 

agreed to examine the reports 

The Assistant Director stated that Messrs Scff*'' Stevens ^^ CUrk, 

Jer^g counsel^^serj^ce for f^^^^^^Z'lZ^lf'Z 'Z "ft^e 

VeZrJTA^^t^^ToZt'lT. 'bThigher. because the corpu. of the a«.ount 

had increased. ^ j <+ „«. 

On motion duly made and seconded, l^ was 



VOTED: 



and 
VOTED: 



that there be entered into an agreement with Messrs Scudder, 
Stevens & Claric, 10 Post Office Square, ^^^^^J'/^^^"^" 
nent counselling services in connection J^^J^^^^^^Pf^ 
INVESTMENT ACCOUNT for the period April 1, 196U throu^ 
March 31, 1965, in accordance with the terms specified in 
the agreement, the total fee for such services not to 
exceed six thousand three hundred and eighty-eight dollars 
($6,388.), or one-fourth of one per cent of capital, 
whichever is the lesser; 

that Milton E. Lord, Director, and Librarian, be and here^ 
is authorized to make from time to time as specified in the 
contract dated April 1, 196U between the Trustees of the 



I 



I 



and 



VOTED: 



and 
VOTED: 



I 



I 



Public Library of the City of Boston and Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, the 
payments prescribed by said contract from undistributed 
income of the GENERAL INVESTMENT ACCOUNT, if he finds that 
the conditions precedent to such payment have been fulfilled. 

that there be entered into an agreement with Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, for invest- 
ment counselling services in connection with the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, 19U8, for the period 
April 1, I96U through March 31, 1965, in accordance with the 
terms specified in the agreement, the total fee for such 
services not to exceed one thousand seven hundred and twelve 
dollars ($1,712.), or one-fourth of one per cent of capital, 
whichever is the lesser; 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorised to make firom time to time as specified in the 
contract dated April 1, 1961^, between the Trustees of the 
Public Library of the City of Boston and Messrs Scudder, 
Stevens & Clark, 10 Post Office Square, Boston, the payments 
prescribed by said contract from undistributed income of 
the JOHN DEFERRARI INDENTURE OF TRUST DATED DECEMBER 13, 19li8, 
if he finds that the conditions precedent to such payment 
have been fulfilled. 

The Assistant Director stated that the State Street Bank and Trust 
Company, Investment Counsel for the Benton Book Fund, Benton Building Fund, 
and the Children's Fund, had submitted its proposal to furnish investment 
counseling services for the coming year on the same basis as for the past 

year. 

On motion duly made and seconded, it was 

VOTED: that there be entered into an agreement with the State 
Street Bank and Trust Company, 53 State Street, Boston, 
for the investment counselling services for the BENTON 
BOOK, BENTON BUILDING, and CHILDREN'S FUNDS for the 
period April 1, I96I4 through March 31, 1965, in accordance 
with the terms specified in the agreement, the total fee 
for such services not to exceed nine hundred and fifty 
dollars ($950.); 



and 

VOTED: 



I 



I 



that Milton E. Lord, Director, and Librarian be, and hereby 
is, authorized to make from time to time as specified in the 
contract dated 1 April 1961; between the Trustees of the Public 
Library of the City of Boston and the State Street Bank and 
Trust Company, 53 State Street, Boston, the payments 
prescribed by said contract from undistributed income of the 
BENTON BOOK, BENTON BUILDING, and CHILDREN'S FUNDS, if he 
finds that the conditions precedent to such payment have been 
fulfilled. 

The Director stated that he had brought to the attention of the Trustees 
the problem of meeting miscellaneous and incidental expenses for the Trustees' 
Office and the Director's Office, for which in the past the Trustees had 
personally made contributions to the Director for flowers sent in their name 



.116 



.117 



»# +>,-. nvirarv staff and other expenses that cannot 
for deceased f "»*" °' *^« f^^dr^a^d also to the Cleric for the tea and 

KS ^r..rr^'^£\^^£z Ttf tX:^ ^^rj^eerof^rV 
for the purpose. 

meet the aforesaid expenses. 

^^t^A t^ the Board the approach to the Library through 
The Director reported to !*^ J^*^'',^"! ^omation), by Mr Janes Haley, 
Mr Francis X. Moloney, Assistant f^««,f ^^^^"^^^"^^^ershi; i^ the planning 
Commissioner of PubUc Works, to asK it; '° "» . . '^^ further, to 
for the development of Copley Square on beh^^»^^^ or ?^b^des?^ coAsul- 
ask whether the Ubrary c-l-^.-fy^Lrstrt^ tS^rfeitSe^the PublC Works 
tant to advise the City. Mr "»J^y "°" ° ^ p ^ Department were in a 
I^part^ent nor the ^^^c Co-issxon. nor^he^^^^^ Authority was 

position to do so* Also, appareuuxjr, „ therefore, wondered 

Lable to make the or'^l^Pl^.f f.^^^i'Sir^ou^d'b^ used fo^ the purpose, 
whether some of ^'^%^»"f?.^Xn of^he Ub^y t^t t^ere was being proposed 
r'c^-tr^: ^f ^^e fiSntx r°ofC throujl the Square, this to be 
narrower and on a temporary basis • 

T ^«« ^f thft interest of Mr Joseph Lund and Mr 0. Kelley Anderson in 
undertak^inglro^Ufa rr^^^^^^^ 

fss^laS ft^rsTg^e^f^haft^he Mrnf '^rwifh Messr^s Lund and Anderson 
in the matter* 

presently approximately $30,000 ^° J'^"-* ^ ' , . excursion fare, and that he 
that he would limit the ^^^P, *°^''^,^°°S.^o^S^ ^fm^ector stated that such 

very favorable prices. , ^ 4+ «„ 

On motion duly made and seconded, it was 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Tuesday, June 16, I96I4 



I 



I 



f 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 3:U5 ?•«• 

Present: Messrs Canham, Murray, 0»Connell, Parker and Rabb. 
The President, Mr Parker, in the chair. 

The Director reported that there had been received from Mr P. J. 
O'Donnell, Assistant City Clerk, official notification that Sidney R. Rabb 
had appeared and been duly sworn on (June 11, 1961i), that day as a Trustee 
of the Boston Public Library for the term ending May 1, 1969. 

The minutes of the Annual Meeting of May 8, 1961*, as presented were 
approved. The minutes of the regular meeting of May 8, I96U, were approved 
after correction in the vote authorizing renewal of public liability insurance 
coverage on the parking lot to the rear of the Central Library building. "At 
a cost of $31.39'« was corrected to rear "at a cost of $ia.OO". 

Action taken by the Finance Committee since the last meeting of the 
Board was approved as follows: 

On 12 May 196U 

For the John Deferrari Indenture of Trust 191a8: 



I 



at market 
at market 



VOTED: 



that Mr John Alden, Keeper of Rare Books, be ^^/^^^^ ^» ^ 
authorized to travel to Europe for the purpose of Purchasing 
K with trust funds income, the trip to be for the period 
TtZrfe weeks dating from June 1, 196U and the expenses of 
travel therefor to be chargeable to the income of the 
appropriate trust funds < 



Dissolved: 




To Purchase : 

l/g sh International Business Machines 
25/100 sh Philips Lamp 

On 20 May 196U 

For the Benton Building Fund 
To Purchase ; 
$11,000. U. S. Treasury Notes 3 ^/^% - 2/15/66 - at market 

On 29 May 1961i 

For the Children *s Fund 
To Purchase : 
1/2 sh International Business Machines Corp. - at market 



erk Pro Tem 



I 



I 



For the Benton Book Fund 
l/li sh International Business Machines Corp. 



- at market 



^^ 



aiH 



On 3 June 196U 

For the Benton Building Fund 
To Purchase t 
$18,000 U. S. Treasury Notes 3 ^1^% 

On 1 June 196U 



> i 



. 2/15/66 



- at market 



To co nfirm the action taken to no tify the Collector-Treasurer 
of the establishmeni of a new unit value , 

VOTED: that there be and hereby is confirmed the action taken 
• ty the Finance Committee on June 1, 196U as follows: 

VOTED: that effective June 1, 196it, the unit value for the 
General Investment Account be and hereby is 
established as $1.62 per unit. 

ft 

On 1 June 1961; 

To confirm the action taken to autho rize the ^^^^f ^f '^^f ^f ^f^ 
t5 withdraw units in order to make pa yment to Gilbert Small & Co, 

VOTED: that there be and hereby is confirmed the action taken 
by the Finance Committee on June 1, 1961 as follows: 



VOTED: that the Collector -Treasurer be and hereby is 

authorized to withdraw from unit holdings of the 
Dr Samuel Abbott Green Memorial Fund in the General 
Investment Account, units in monetary value to a 
total amount not to exceed $3,2^5 to provide the 
necessary funds together with available income on hand 
to make payment to Gilbert Small & Company, 10 High 
Street, Boston 10, Massachusetts, in the amount of 
$5,850 for professional services rendered in con- 
nection with the investigation and preliminary plans 
for use of certain sites on Long Island and Squantum 
as book storage areas. 

Action taken by the Buildings Committee on May l5, 196U, to authorize 
entering into a contract with Philip Johnson Associates, to authorize the 
President ?o sign said contract, and to authorize the Director to make payments 
under said contract, was approved as follows: 

VOTED: that there be, and hereby is, confirmed the action taken 
\s^ the Buildings Committee on May 15, 196U, as follows: 

VOTED: that there be entered into with Philip Johnson Associates, 
375 Park Avenue, New York, New York, a contract for 
architectural services in connection with the proposed 
addition to the Boston Public Ubraiy, the total fee thus 
charged to be subject to the terms, agreements, and 
conditions set forth in said contract and to be paid 
from tJie Benton Building Fund. 



I 



3:?9 



and 

VOTED: 



I 



and 

FURTHER 
VOTED: 



I 



I 



that Augustin H. Parker, Jr, President of the Trustees 
of the Public Library of the City of Boston (a corporation 
under Chapter lll^ of the Acts of 1878), be and he hereby 
is authorized and directed in the name and behalf of the 
Trustees of the Public Library of the City of Boston to 
execute a contract in quadruplicate with Philip Johnson 
Associates for architectural services in connection with 
the proposed addition to the Boston Public Library, 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract dated May 15, 196U, between the Trustees of the 
Public Library of the City of Boston and Philip Johnson 
Associates, 375 Park Avenue, New York, New York, the 
payments prescribed by said contract from the Benton 
Building Fund, if he finds that the conditions precedent 
to such payments have been fulfilled. 

The Director announced a further gift from Mr Morris Goodman for the 
purchase of new books for the Library, preferably those reference books that 
would be useful for research by college students. He stated that Mr Goodman 
had long been a user of this Library, 

On motion duly made and seconded, it was 

VOTED: that the sum of one hundred fifty dollars ($l50.) tendered 
at this meeting of the Board by Mr Morris Goodman of Boston, 
Massachusetts, to the Trustees of the Public Library of the 
City of Boston (a corporation under Chapter llU of the Acts 
of 1878) for the purchase of new books be, and the same 
hereby is, accepted with gratitude. 

The Director reported that during the summer recess of the Board it 
would be necessary to meet payments on the contract for the installation of a 
new book conveyor at the Central Library building, the funds for which are 
to be taken from the Dr Samuel Abbott Green Memorial Fund, and that authorization 
would have to be given to the Collector-Treasurer to withdraw funds from the 
Special Savings Account in the First National Bank to meet the aforesaid pay- 
ments. He stated that the recommendation was that the withdrawals be authorized 
on a monthly basis to meet the estimated monthly expenses. 

On motion duly made and seconded, it was 



VOTED: 



that James E. Gildea, Collector -Treasurer, be and hereby 
is authorized and directed on behalf of the Trustees of the 
Public Library of the City of Boston to take the following 
action: 



kj- \j 



I 



I 



and 

VOTED: 



To Withdraw on or after July 6, I96I4 : 

$1*0,000 Special Savings Account - first National Bank of 
Boston 

that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 



and 



340 



IHi 



VOTED: 



and 



and 
VOTED: 



VOTED: 



and 

VOTED: 



that James E. Gildea, Collector-Treasurer, be and hereby is 
authorized and directed on behalf of the Trustees of the 
?lJblic Library of the City of Boston to take the following 
action: 

To Withdraw on or after Au g;ust 3. 196U; 

$30,000 Special Savings Account - First National Bank of 
Boston 

that the Clerk be and hereby is authorized and directed to 
notify the Collector -Treasurer of the foregoing vote. 

that James E. Gildea, Collector-Treasurer, be and hereby is 
authorized and directed on behalf of ^^^^rustees of the 
Public Library of the City of Boston to take the following 
action: 

To Withd raw on or after September 8, 196U : 

$20,000 Special Savings Account - first National Bank of 
Boston 

that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 

The Director stated that he had been i4pproached by Mr James W. Haley, 
rnmmissioner of Public Works of the City ofBoston, concerning the possible 
™lSe™nt of Copley Square in connecUon «ith developments arising from 
toe new ems U> coL froS the Mass. Turnpike Extension into CfPl^y Squ««- 
HesSate^ thit he had arranged with Mr Haley to come to talk «!*» the Board 
about the most recent developments, and that he was now ready to appear. 

Mr Haley then came before the Board. He e^lained that he also served 
as a memS^r of the Traffic Commission, that he is the one =hargd with tte 
^«er.««--<MHtv of relavinF streets and curbs, and that he was increasingxy 
con^^Sed ilth the^^rfcent developments ihereby the triangular grass plots 
rSpley Suare were to remain, bisected W a narrowed Huntxngton Avenue. He 
seated tLresthetio considerations did not seem to have any major P^rt in the 
development and that he thought that it would take a force such as the Library 

^Ih trvitS interest in cipley Square to ^^-^^^^^^t^^t "^/trir^sident 
lt.A fnr. pii the diagonal cutting of the Square. He stated that, if the Fresiaeni; 
^J^thrB^Lrth^ pSrCo^ssifner, and'Simself should wait on the Mayor xn the 
mtter, he believed that the project could be successfully concluded. 

The Board discussed with Mr Haley the several approaches to an ultimate 
beautification of Copley Square now being made by interested parties xn the 
aref^d agreed that the ftrst step should be the waiting »pon the Mayor, before 
ttere^hoSr^ carried through the proposed narrowing of Huntington Avenue 
where it^osses Copley Square, to inform him of the Trustees' interest in the 
^I^tion of a street Ssecting the park area of the Square and that the 
President should be empowered to talk with the Mayor as suggested by Mr Haley. 

On motion duly made and seconded, it was 



I 



I 



• VOTED: that the President be, and hereby is, authorized and 

directed on behalf of the Trustees of the Public Library 
of the City of Boston to inform the Mayor that the 
Trustees favor the proposal for incorporating that part 
of Huntington Avenue that lies between Dartmouth Street 
and Boylston Street in the park area of Copley Square. 

The Assistant Director (for General Library Operations) reported on the 
status of the proposed use of the Long Island site for storage of books from 
the Annex and general book stack area. He stated that the Engineer, Gilbert 
Small & Co., Inc., had submitted an addendum report proposing the use of Long 
Island alone for book storage and using steel in place of wood for shelving. 
He stated that for repair of existing buildings, erection of two tenpora^r 
buildings on existing concrete slabs, contingency expenses, and for shelving 
work the total estimated cost was $272,U60. and that Gilbert Small & Co., Inc. 
had indicated that its fee would be 8^ on cost of building work and 2% on cost 

of steel shelving. 

On motion made \jy Mr Canham, and duly seconded, it was i , , 



VOTED: 



I 



I 



and 

VOTED: 



and 

VOTED: 



I 



I 



that there be entered into with Gilbert Snail & Co., 
Incorporated, 10 High Street, Boston, a contract for 
engineering and architectural services in connection with 
certain repairs to existing structures, the erection of 
two new temporary buildings, and the installation of book 
shelving in areas on the old Nike Site on Long Island, the 
total fees thus charged to be subject to the terms, agree- 
ments, and conditions set forth in said contract, and to 
be paid froiu income and/or principal of the Dr Samuel 
Abbott Green Memorial Fund ; 

that Milton E. Lord, Director and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract with Gilbert Small & Co., Incorporated, 10 High 
Street, Boston, for engineering and architectural services 
in connection with certain repairs to existing structures, 
the erection of two new temporary buildings, and the 
installation of book shelving in said areas in the old Nike 
Site on Long Island, the payments prescribed by said contract 
from income and/or principal of the Dr Samuel Abbott Green 
Memorial Fund , if he finds that the conditions precedent 
to such payments have been fulfilled j 

that the Collector-Treasurer be and hereby is authorized 
to withdraw from time to time, from unit holdings of the 
Dr Samuel Abbott Green Memorial Fund in the General Invest- 
ment Account, units to a monetary value of the fees for 
engineering and architectural services set forth in the 
terms of the contract entered into with Gilbert Small & Co., 
Incorporated, 10 High Street, Boston, and for which there 
shall have been presented from time to time by Milton £• 
Lord, Director and Librarian, authorizations to make payment 
for services rendered. 



■~- t-^KW^^ij^ • - ., J»i 



lO 



3r *^ 






The President reported that Mr Philip Johnson had ^^f^t^'^ff. "^^^i... 

was much iii?)ressed with their work. 

The Asslst«»t Director (^- ^i°J??^,->3Ku:ns'%rTe"reir^^ 
proposal for awards to members of the 8*»^^^X''^f^^^ buildings. He stated 
l^the integration of the new and the °1^ «^*[f ^f ^^^^^f J^^S^^ied the 

f^muSorof^St'^^df rr t^Luno-^e^ra^^ to start thinKing about 
institution or x-ne awax-uo *^ * .. „ stated that it was proposed 
the new building and what should be in it. ^^f f ^^of ten awLds, but 
that the awards be in the sua of $50. !*^^» "t''".' "tarKer award if the staff 

Lee M, Friedm an Merit Award Fund> ^ , ,. „^^ 
On moiion duly made and seconded, it was 



I 



I 



VOTED! 



that the Director be, and herely is, authorized to gran* 
^It awards to members of the staff ^"^ P-^^P"^^ T^^^^ 
to the use of space in the new and present CentralLibrary 
holdings, the awards to be made from the Lee H. Friedman 
Merit Aw«^ ?und and to be ten in number xn the amount oi 
$50. each and to be granted in the discretion o^ ^e 
President of the Trustees, the Chairman of the Buildings 
Committee of the Trustees and the Direotor of the Library 
to those members of the staff whose suggestions are deemed 
to have the greatest soundness, usefuliess, and 
originality of concept. 



I 



I 



Dissolved: 



^2^ 



/ 6 /Wl^^A^viUA^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, October 2, 196U 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 3:30 p.m. 

Present: Messrs O'Connell, Parker, and Rabb. 
The President, Mr Parker, in the chair. 

The minutes of the regular meeting of June 16, 196U, as presented 
were approved. 



I 



Action taken l^ the Finance Committee since the last meeting of the 
Board was approved as follows: 

On 1$ June 196U 

For the General Investment Account : 

To Sell : 

59 shs American Tobacco pfd 6% 
1,000 shs Lone Star Gas 

To Purchase : 

300 shs Standard Oil of California conv. pfd. 
1,000 shs Prentice-Hall 

For the John Deferrari Indenture of Trust 19U8 : 
To Sell : 

200 shs Norfolk & Western Railway h% pfd. 
150 shs United Shoe Machinery 6% pfd. 
30 shs Liggett & Meyers pfd. 

To Purchase: 



limit 127 
Urait 22 



limit 93 * 
limit 27 



limit 22 
limit 33 
limit 150 



200 shs Standard Oil of California conv. pfd. - limit 93 
On lli July 196ii 

For the Benton Book Fund : 
To Exchange ; 

$15,000 U. S. Treasury Notes 3 3A% ' 8/l5/61i - 
for 
$15,000 U. S. Treasury Bonds U l/Q% - 11/15/73 

On 2U July 196U 

For the John Deferrari Indenture of Trust 19i*8: 



I 



To Sell : 

328 shs Dow Chemical 



To Purchase: 



300 shs National Dairy 



* See p. 3U1^ for amendment 



• limit 70 



- limit 85 



3^1*4 






On 2U July I96U (continued) 

For the General Investment Account ; 

To Sell ; 

300 shs Union Carbide 

To Purchase ; 

300 shs Eastman Kodak 



- limit 123 



- limit 136 



For the General Investment Account ; 

To amend the amount of an authorized purchase in a certain vote 
iaken on June 15. 19bU> as follows ; 

from 

To Purchase ; 

300 shs Standard Oil of California conv. pfd. - limit 93 

to 



To Purchase ; 

200 shs Standard Oil of California conv. pfd. 

On 31 August I96U 

For the General Investment Account; 



- limit 93 



To Sell ; 

1,083 shs Radio Corporation of America 
200 shs U. S. Gypsum 

To Purchase; 



- limit 30 

- limit 86 



$50,000 U. S. Treasury Us-ll/l5/65 - a^ market 
For the John Deferrari Indenture of Trust 19U8 



To Sell ; 

300 shs Aluminium, Ltd. 
50 shs U. S. Gypsum 

To Purchase ; 

$1^,000 U. S. Treasury Us-ll/l5/l965 



limit 28 
limit 86 



- at mazicet 



I 



I 



I 



I 



I 



I 



-'I'-M 



U'. :1* 



- at market 



On 17 September 196U :M 

For the Benton Building Fund ; 
To Purchase ; 
261i shs Gulf Oil Corporation 

On October 2, 196U 

For the Genertd Investment Account ; 
To Deposit ;- 

$1,000» Special Savings Account - First National Bank of Boston 
On 26 June 1961 To Authorize Withdrawal for Eacpendltures 

For the General Investment Account ^ 

To Withdraw ; 

$6,2^0 Special Savings Account - First National Bank of Boston 
For the General Investment Account 

To confirm the action taken to authorize the Collector-Treasurer to 
withdraw units in order to make payment to Messrs Ames & Graves 

VOTED; that there be and hereby is confii*med the action taken 
by the Finance Committee on June 26, 196U as follows; 

VOTED; that the Collector-Treasurer be and hereby is 

authorized to withdraw from unit holdings of the 
Dr Samuel Abbott Green Memorial Fund in the General 
Investment Account, units in monetary value to a 
total amount not to exceed $1,650.50. 

To confirm the action taken by the Finance Coranittee on July 26, 
I96I4 confirming the action of the Director in authorizing additional 
payment to Messrs Ames and Graves 

VOTED; that there be and hereby is confirmed the action taken 
by the Finance Coroiittee on June 26, I96U as follows; 

VOTED; that there be, and hereby is, confirmed the action of 
Milton E. Lord, Director and Librarian, in authorizing 
and directing that payment in the sum of one hundred 
thirty dollars and fifty cents ($130.50) be made to 
Messrs Ames and Graves, 209 Newbury Street, Boston, for 
copies of plans and specifications in addition to the 
normal amount required for contract purposes as set 
forth in a contract in the sum of three thousand four 
hundred seventy-two dollars and fifty cents ($3,ii72.50) 
with Messrs Ames and Graves for architectural services 
in connection with certain installations, alterations, 
and repairs at the Central Library building. 



34 f> 



.147 



On 2U July 1961 To Authori »« New Unit Value 
For the General Invea tment Account 

To confirm the acUon taken to notify the Collector-Treasurer of 
the establishment of a new unit value. 

VOTED: that there be and hereby is confirmed the action^en 
by the Finance Committee on July 2i», 196U as follows. 

VOTED: that effective July 21, 196U, the »ni\'«l»« ff 
the General Investment Account be and hereby is 
established as $1.65 per unit. 

._ M_, (I"] cancellation of the contract dated 

Action was taken to confirm, ^;,^ "•""^^tx ^he entering into a new con- 
May 1$, 196U, with Philip ^°^«°" l!''°^'^nohnsoS (3) the IcUon of the 

^s^deri^n e-^rn li '^^' -^^BlBi^^^^ ofn- 

T:^l^Xl^rT^tl: ^illlt^^ S ^iS rXument, from the 
Benton Building Fund: 



VOTED: 



and 

VOTED: 



and 

VOTED: 



and 

FURTHER 
VOTED: 



that there be, and hereby is, cancelled, ««««*^'« ^P^li^ ^' 

ft ' ZZulT%f?'^TZnZ lU \l?.: few\o!^ lor 
l^ScS':e::ic^I^-on^ectioA with the propose^^^^^^^^ 

Z the Boston Public Library, as »»«'ori?«l%*»'%^°"tt 
Finance on May 15, 196U, and confirmed \v the Trustees at 

their meeting on June l6, 196U. 

that there be, and herehy is, confirmed entering i«to a con- 
t«ct.^ted September 1, 196U. with PhiUp Johnson, 375 Park 
Avenue, New loik. New lork. for a^ohitectural services in 
conn^tion with the proposed addition '^J^\f^V'lJf^%^ 
Ubrary, the total fee thus charged to be subject to the tenns, 
agreaSits, and conditions set forth in said contract and to 
be paid from the Benton Building Fund} 

that there be, and hereby is, confirmed the action by 
Augustin H. Plricer, Jr, President of the Trustees of the Public 
Ubrary of the City of Boston (a corporation under Chapter 111* 
of the Acts of 1878), in execution of a contract, dated 
^n^ber 1 196U ii quadruplicate with Philip Johnson for 
K^^W sel^ces\n coLection with the proposed addiUon 
to the Boston Public Library; 



that Milton E. Lord, Director, and Librarian, be and hereby 
is. authorized to inake from Ume to time as specified in the 

contract dated September 1, 196U, ^^^«f ,^?, ^^^^^^on 
Public Library of the City of Boston and Philip Johnson, 
375 Park Avenue, New York, New York, the P!^^^^? PJjf ^^^^f 
by said contract from the Benton Building Fund, if he finds 
that the conditions precedent to such payments have been 
fuUilled, 



I 



I 



I 



I 



I 



I 



The Director reported the receipt of communications from the Corpora- 
tion Counsel calling the attention of the Trustees to two Acts, namely, "An 
Act Penalizing the Making of False Written Reports by Public Officers or 
Employees", and "An Act Regulating the Solicitation of Charitable Contributions 
from the Public". He stated that the Corporation Counsel had also requested 
the submission of any suggestions for legislation that it is proposed to 
introduce in the next legislative session. 

The President reported that such action as had been taken by the 
Committee on Finance since the last meeting of the Board had been reported 
for confirmation above* v^*« 

The President reported that there had been forwarded to the members ^ 
of the Board the Quarterly Statements of Income and of Principal for the i 
period of April 1, 1961 to June 30, 196U submitted by the National Shawmut 
Bank as Trustee of the John Deferrari Indenture of Trust Dated July 1, 19U7* 

The President reported receipt of the July 1, Quarterly Appraisals 
of the General Investment Account and of the John Deferrari Indenture of Trust 
Dated December 13, 19l8 from Messrs Scudder, Stevens and Clark, Investment 
Counsel for the said Funds, copies of which had been forwarded to members 
of the Board. 

The Director reported receipt of a number of donations from patrons 
and visitors to the Library which will be expended for the purchase of books. 
On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter 111* of the Acts of I878) an anonymouo gift in the 
sum of five dollars ($$.00), the gift to be used for the 
purchase of books* 

VOTED: that the sum of one dollar ($1.00) tendered as a gift at 

this meeting of the Board of Trustees of the Public Library 
of the City of Boston (a corporation under Chapter llii of 
the Acts of 1878) by Mrs Paul B. Quyle, Murphys, California, 
be, and the same hereby is, accepted with gratitude, to be 
used for the purchase of books. 

VOTED: that the sum of ten dollars ($10.00) tendered as a gift at 
this meeting of the Board of Trustees of the Public Library 
of the City of Boston (a corporation under Chapter III4 of 
the Acts of 1878) by Dr Robert J. Terry, Weston Convalescent 
Center, Weston 93, Massachusetts, be, and the same hereby is, 
accepted with gratitude, to be used for the purchase of books. 

VOTED: that the sum of one dollar ($1.00) tendered as a gift at this 
meeting of the Board of Trustees of the Public Library of the 
City of Boston (a corporation under Chapter 111* of the Acts 
of 1878) by Mr A. A. Frantz, ^$ Madison Avenue, New York 22, 
New York, be, and the same hereby is, accepted with gratitude, 
to be used for the purchase of books. 



and 



and 



and 



34R 



and 



VOTED: that the sum of five dollars ($5.00) tendered as a gift at 
this meeting of the Board of Trustees of the Public Library 
of the City of Boston (a corporation under Chapter 111a of 
the Acts of 1878) by Mr Raphael L. Jenanyan, Provincetown, 
Massachusetts, be, and the same hereby is, accepted with 
gratitude, to be used for the purchase of books. 

The Director stated that in past years the West Roxbury Post No, 16? of 
the American Legion had made gifts to the West Roxbury Branch Library and that 
once again it had presented to that Branch Library a gift of books, the 
selection being in the field of American history. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of 
the Public Library of the City of Boston (a corporation 
under Chapter llh of the Acts of I878) with warm appre- 
ciation the gift from the West Roxbury Post No. 167 
American Legion, of fourteen (Ih) volumes in the field 
of American History for the Vfest Roxbury Branch Library. 

The President reported that the Director and he had met with Mr Philip 
Johnson on the preceding Monday to discuss the status of the new building, 
that Mr Johnson had expressed himself as pleased with the functional space al- 
location study sent to him by the Director, and that Mr Johnson had sub- 
sequently written him a letter outlining a plan of work calling for Mr Johnson 
together with his library consultant, Mr John Ottemiller, Associate Librarian, 
Yale University Library, and the Director to make an immediate feasibility 
study of the optimum size for the new building and to ascertain whether the 
Library's requirements can be housed in a building as presently budgeted, 
this study to be ready within three months for consideration by the Board. 

The President was requested to reply to Mr Johnson that the Board 
unanimously and enthusiastically approved the program as outlined by him, but 
that it hoped that it would be possible to have the study ready for consider- 
ation by the Board in early rather than late December, with the Trustees pre- 
pared to meet with him when and for such length of time as needed. 

Mr Rabb offered the suggestion that at the forthcoming conference with 
Mr Johnson it might be well to ask the Mayor to join the Trustees, so that he 
may be aware at first hand of the situation in respect to the erection of the 
new building. It was agreed that it would be well to ask His Honor the Mayor 
to attend. 

The Assistant Director (for General Library Operations) stated that 
the opening of bids for the repair to certain buildings and the erection of two 
other buildings on Long Island for book storage purposes was scheduled for 
October 29, with the opening of bids one day later for installation of shelving 
in the said buildings, that from date of award of contract it will take sixty 
days to install the shelving, that every delay means that much more delay 
in making any moves to empty the Annex, and that in normal procedure the 
contracts would not be submitted for approval to the Board until its next 
scheduled meeting, namely, November 6. 

On motion duly made and seconded, it was 



I 



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VOTED: that there be, and hereby is, authorized and directed that 

the contract for performing renovations for four (U) existing 
structures and furnishing and erecting two (2) structures for 
the storage of books at Long Island, Boston, Massachusetts, 
and the contract for furnishing and erecting steel book stacks 
(library type) for storage of books within six (6) structures 
at Long Island, Boston, Massachusetts, be awarded to the lowest 
qualified bidders in the public bidding, as certified by the 
Director, chargeable to the income and/or principal of the 
Dr Samuel Abbott Green Memorial Fund# 

The Assistant Director (for General Library Operations) reported that 
the bills for real estate taxes for 196U on the several lots to the rear of the 
Central Library building now used for a commercial parking operation had been 
received and payment of the same should be authorized. 

On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director, and Librarian, be, and herebv 
is, authorized to make payment of real estate taxes for 196u 
from the Benton Building Fund on the following properties 
and in the following amounts: 



Parcel IOI48 Blagden Street 
Parcel 10^9 Blagden Street 
Parcel 1050 Blagden Street 



$U29.11* 

$U29.11i 

$9,121.72 



Dissolved: 



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^C^U^fiJlct^ 



fS /S^CtM^uruce/ly 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, November 6, I96U 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 10:30 a.m. 

Present: Messrs O'Connell, Parker, and Rabb. 

The President, Mr Parker, in the chair. 

The minutes of the regular meeting of October 2, 196U, as presented 
were approved with an amendment of the vote to authorize the Director, and 
Librarian, to award certain contracts by adding to said vote the following: 

••chargeable to the income and/or principal of the Dr Samuel Abbott 
••Green Memorial Fund.** 

Action taken by the Finance Committee since the last meeting of the 
Board was approved as follows: 



I 



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330 



331 



and 



On U November 196U 

For the General Investment Accoiint 

VOTED: that there be and herel^ is confirmed the action taken by 
the Finance Committee on November U, 196U as follows: 

VOTED: that the Collector -Treasurer be and hereby is authorized 
and directed to arrange for the transfer of the balance 
in the Special Savings Account in the First National 
Bank of Boston, in the name of the Trustees of the Public 
Library of the City of Boston to a Variable Interest 
Account, in the First National Bank of Boston, in the 
name of the Trustees of the Public Library of the City 
of Boston; 

VOTED: that the Collector-Treasurer be and hereby is authorized 
and directed to deposit in the Variable Interest Account 
in the First National Bank, in the name of the Trustees 
of the Public Library of the City of Boston the sum of 
$U0,000 from cash presently in the hands of the Collector- 
Treasurer belonging to the Trustees of the Public Library 
of the City of Boston, 

* 

Action was taken to confirm the action taken by the Director, and 
Ubrarian, as authorized by the Board at its meeting on October 2, 196U, as 

follows: 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is confirmed the award to 

D. Antonellis, Inc., 353 Washington Street, Brighton, 
Massachusetts, the lowest bidder in the public bidding, 
a contract for performing renovations of four (I4) existing 
structures and furnishing and erecting two (2) structures 
for the storage of books at Long Island, Boston, Massachusetts, 
in the total amount of one hundred thirty-nine thousand four 
hundred forty-seven dollars ($L39$hhl.), said award having 
been certified on. November 2, l?61i, by Milton E, Lord, 
Director, and Librarian, as authorized by the Board at its 
meeting, on October 2, 196U» 

The Director stated that action should be taken at the present meeting 
to authorize the routine operating procedures during the calendar year 1965 in 
the matter of signing contracts entered into by the Corporation, of approval 
of payment of bills from trust funds income, and of the signing of checks drawn 
upon the petty cash checking accounts 6f the Library, 

On motion duly made and seconded, it was 

VOTED: that until January 1, 1966, the President, Vice President, 

the Director and Librarian of the Public Library of the City 
of Boston, and the Assistant Director (for General Library 
Operations) of the Public Library of the City of Boston be 
and they hereby are severally authorized to sign any and 
all contracts voted to be made by the Board in the name 
and behalf of the Corporation and any and all communicationa 
in connection with the award of contracts so voted or 
recommended to be so voted* 



and 



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and 



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VOTED: that Milton E. Lord, Director, and Librarian, or upon his 

delegation, John J. Connolly, Assistant Director, or Eliza- 
beth B. Brock unier. Assistant to the Director, and Clerk of 
the Trustees, be and hereby is authorized to, sign on behalf 
of the Corporation in approval of the payment of all vouchers 
or bills covering expenditures to be charged in 1965 to trust 
funds or trust funds income, said payments to be reported to 
the Trustees at their next regular meeting for confirmation 
and approval. 

VOTED: that, for the signing of checks drawn upon the petty cash 
checking accounts of the Library, Catherine A. Farrell, 
Principal Accountant, John J. Connolly, Assistant Director, 
or Elizabeth B. Brockunier, Clerk of the Corporation, 
Secretary of the Trustees, in the order of their respective 
availability, be authorized to sign checks; and Milton E. 
Lord, Director, John J. Connolly, Assistant Director, or 
Elizabeth B. Brockunier, Clerk of the Corporation, Secretary 
of the Trustees, in the order of their respective availabil- 
ity, be authorized to countersign checks, provided that in 
no instance does the same individual both sign and counter- 
sign a check* 

The President stated that such action as had been taken by the 
Committee on Finance since the last meeting of the Board had been reported 
above for confirmation* 

The President reported receipt of the quarterly statements of Income y^ 
and of Principal for the John Deferrari Indenture of Trust Dated July 1, 19U7 
covering the period July 1, 1961i to September 30, 196U, copies of which had 
been sent to members of the Board* 



The President reported that the fourteenth annual account submitted 
by the National Shawmut Bank as Trustee of the John Deferrari Indenture of 
Trust Dated July 1, 19U7 had been examined by him and that it seemed to b« 
in order* 



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The Director stated that the National Shawmut Bank had requested that 
a summary form accoinpanying the account be signed by the Trustees, but that ^ 
it was not the practice of the Board to take such action* It was the con- 
sensus of the meeting that the aforesaid summary should not be executed* 

The Director reported that Investment Counsel for the General Invest- 
ment Account had recommended a revision in the value of the units 6f the 
General Investment Accoimt* 

On motion duly made and seconded, it was 

VOTED: that effective November 6, I96I4, the unit value for the 
General Investment Account be and hereby is established 
as $1*67 per unit* 

The President reported that he had received a communication from the 
State Street Bank and Trust Company, Investment Counsel for the Benton Book, 
Benton Building, and Children's Funds, suggesting the sale of one security 






l»i>'-' 



held in two of the funds and the investinent of the proceeds in ono^OieT seeurity, 
bSttat before Investment Counsel submits the recomnendation to the Conunittee 
on nn^nce he planned to disouss with them an «lt«"'^^ P"^f !!« ;:«?°™<'"^''*^°" 
♦h=t In Ms ooinion would be more advantageous. He stated further that In- 
v^tm^nt Coun^sef had sSgested the possibility of a meeting with the Board on 

the portfolios. 

It wa8 the consensus of the meeting that for the present a meeting with 
Investment Counsel should not be scheduled. 

The President report receipt from Investment Counsel, Messrs Scudder, 
Stevens and Clark, of the October 1st appraisals for the General Investment 
ITo^l Sd the John Deferrari Indenture of Trust Dated December 13, 19U8. 

The Director reported receipt of a gift of twelve dollars and fi^ty 
cents from Mr and Mrs William H. Diamond for the purchase of a book in memory 
ortL laL Mr^Frieda W^man, and that the donors had indicated the book they 

wished purchased. ' 

On motion duly made and seconded, it was 

VOTED: that the sum of twelve dollars and fifty cents ($12.^0) 
tendered at this meeting of the Board of Trustees of the 
Public Litrary of the City of Boston (a corporation under 
Chapter 111 of the Acts of I878) by Mr and Mrs William H. 
Diamond, in memory of the late Mrs Frieda Wyman, be, 
and the same hereby is accepted with gratitude, to be 
used for the purchase of The Rise of the West ly William H. 
McNeill. 

The Assistant Director (for General Library Operations) reported that, 
as confirmed above, a contract for performing renovations of four existing 
structures and furnishing and erecting two structures for the storage of boc^s 
at Long Island had been entered into with D. Antonellis, Inc., and that action 
to authorize payments under the said contract and to authorize withdrawal of 
units of the Dr Samuel Abbott Green Memorial Fund in the General Investaient 
Account to meet such payments should now be taken. 

On motion duly made and seconded, it was 



VOTED: 



that Milton E. Lord, Director, and Librarian, be and hereby is 
authorized to make from time to time as specified in the 
contract with D. Antonellis, Inc., 353 Washington Street, 
Brighton, Massachusetts, for performing renovations of four 
(U) ejdsting structui*es and furnishing and erecting two (2) 
structures for the storage of books at Long Island, Boston, 
Massachusetts, the payments prescribed by said contract from 
income and/or principal of the Dr^ Samuel Abbott Gree n Memorial 
Fund, if he finds that the conditions precedent to such pay- 
ments have been fulfilled; 



and 

VOTED: 



I 



I 



and Librarian, of authorisation to make payments as 
specified in a contract %rith D. Antonellis, Inc., . , ,. ., 
353 Washington Street, Brighton, Massachusetts, for 
performing renovations of four (li) existing structures 
and furnishing and erecting two (2) structures for the 
storage of books at Long Island, Boston, Massachusetts. 

The Assistant Director reported that in response to public advertise- 
ment sealed proposals for furnishing and erecting steel book stacks for storage 
of books within six structures at Long Island had been opened and read on 
October 30, I96I4, as follows: 



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Republic Steel Corporation Manufacturing Division 
307 Dorchester Avenue 
South Boston, Mass. 

Sperry Rand Corporation, acting by and through its 
Remington Rand Office Equipment Division 
631 Commonwealth Avenue 
Boston, Mass. 

DeLuxe Metal Products Company, Warren Pa. 

One Park Avenue 

New York City, New York 

Virginia Metal Products Div., The Gray Manufacturing Co. 

Orange 

Virginia 

Estey Corporation 
One Catherine Street 
Red Bank, New Jersey 



$16,152.00 



55,095.314 



67,175#00 



67,777.00 



78,66ii.00 



that the Collector-Treasurer be and hereby is authorized to 
withdraw from time to time, from unit holdings of the Dr ggmuel 
Abbott Green Memorial Fund in the GENERAL INVESTMENT ACCOUNT, 
units in moneiary value to a total amount not to exceed one 
hundred thirty-nine thousand four hundred forty-seven dollars 
($139,U47.) upon presentation by Milton E. Lord, Director, 



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He stated that the bid of the low bidder. Republic Steel Corporation 
Manufacturing Division, was not responsive in that it did not provide the 
stiffeners called for in the written specifications, that this company had 
offered to provide the stipulated stiffeners at the same price although it 
considered that its proposal provided an equal alternate solution. He stated 
that the Law Department indicated that there were three alternatives: 
(1) reject all bids and readvertise, (2) accept the bid of the second lowest 
(at a cost of approximately $9,000. more), or (3) reject all bids and award 
to the Republic Steel Corporation. 

On motion duly made and seconded, it was 

VOTED: that there be, and hereby is, rejected all proposals 

submitted in the public bidding on October 30, 1961, for 
furnishing and erecting steel book stacks for storage of 
books in six structures on Long Island and that new 
proposals be sought through readvertisement. 

The Director stated that he had sent to members of the Board a report 
on the conference on October 31 with Philip Johnson and Mr Johnson »8 consultants 
and that there had been no developments since on which to report. 



354 



« 11 r— >••" 



The President stated that he had talked on the telephone with Philip 
Johnson about the forthcoming conference with the Trustees on December U, to 
consider the feasibility programs Mr Johnson is to present and that it naa 
been Mr Johnson's suggestion that the Trustees might first wish to clarify 
their own thinking on the program before bringing His Honor the Mayor into 
their considerations. Mr O'Connell was requested to broach the matter with 
His Honor the Mayor to ascertain whether he would prefer delaying his con- 
ference with the Trustees until their approach to the problem has become more 
crystallized. 

It was called to the attention of the Board that Mr Canham cannot 
reach Boston in time to arrive as early as 1:30 p.m. for the meeting on Friday, 
December h, 196U, with Philip Johnson. It was agreed that the meeting be 
postponed to 2:30 p.m. on December U. 

The Director stated that the Clerk had certain information to report on 
a final distribution of the Allen A. Brown Estate. The Clerk reported that the 
Law Department had that morning furnished the necessary infonnaUon as to the 
division between what is income and what is principal in the final payment re- 
ceived from the said Estate, that of the total payment of $1,630.^3 the sum of 
$80U.68 was to be accepted as an addition to principal and $825.75 was to be 
credited to income available for expenditure. The Clerk stated that with this 
payment the total principal of the Allen A. Brown Musical Library Fund was 
now $62,603.78. 

On motion duly made and seconded, it was 



VOTED: 



and 
VOTED: 



that the sum of eight hundred four dollars and sixty-eight 
cents ($801.68) representing final distribution on account of 
the legacy given to the Trustees of the Public Library of the 
City of Boston (a corporation under Chapter llli of the Acts 
of 1878) by the will of Allen A. Brown, be and the same hereby 
is accepted with gratitude and funded as an addition to the 
Allen A. Brown Musical Library Fund, of which the income^ is to 
be expended for the purchase of music for the Allen A. Brown 
Musical Library; 

that the sum of eight hundred four dollars and sixty-eight 
cents {$80U.68) which is this day funded as an addition to the 
Allen A. Brown Musical Library Fund be invested through the 
GENERAL INVESTMENT ACCOUNT established by vote of the Board of 
Trustees on December 1, 1950; that for the purpose of enabling 
such investment four hundred eighty-two units be, and the same 
hereby are, added to said GENERAL INVESTMENT ACCOUNT, so that 
said GENERAL INVESTMENT ACCOUNT shall hereafter consist of 
1,622, 29li units instead of 1,621,^09| units as heretofore; 
and that the four hundred eighty- two additional units hereby 
added to the GENERAL INVESTMENT ACCOUNT be, and the same 
hereby are, allocated to the Allen A. Brown Musical Library 
Fund on the basis of $1.67 per unit, which is hereby deter- 
mined to be the present fair value per unit of the 1,621, 809| 
units heretofore outstanding. 



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and 

FURTHER 

VOTED: that the sum of eight hundred twenty -five dollars and 

seventy-five cents ($825.75) tendered at this meeting of 
the Board of Trustees of the Public Library of the City 
of Boston (a coiporation under Chapter 111* of the Acts 
of 1878) as payment on account of income from a legacy 
under the will of Allen A. Brown be, and the same hereby 
is, accepted, to be added to the income of the Allen A. 
Brown Musical Library Fund. 



Dissolved: 



^Lua 



/O /iurtJLM^^^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, January 8, 1965 



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A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 3:30 p.m. 

Present: Messrs Murray, O'Connell, and Parker. 

The President, Mr Parker, in the chair. 

The minutes of the regular meeting of November 6, I96U, as presented 
were approved. 

Action taken by the Finance Committee since the last meeting of the 
Board was approved as follows: 

On 23 November I96I1 

For the Benton Building Fund ; 

To Purchase 



- at market 

- at market 

- at market 



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200 shs Insurance Co. of North America 

500 shs Fireman's Fund Insurance Conqpany 

up to $29,000 U. S. Tres. 3 5/8^ due 2/15/1966 

For the Benton Book Fund; 

To Purchase : 

U/20 sh Texaco, Inc. 
On 2U November I96U 

For the General Investment Account: 

To Withdraw : 

$1,000. Variable Interest Account - First National Bank of Boston 



<** at market 



356 



<y^ 

• i;i»# 



On 2$ November 196U 

For the General Investment Account ; 
To Purchase : 

80/100 sh Monsanto Chemical 
On 9 December 196U 

For the Benton Book Fund ; 
To Sell ; 

600 shs United Gas Corp. 

UOO shs Phillips Petroleum 

2^0 shs Commercial Credit Corp. 

To Purchase ; 

100 shs duPont Co, 

16 shs International Business Machines Corp. 

lUO shs Morgan Guaranty Trust Co. of New York 

U7 shs Union Carbide Corp. 

For the Benton Building Fund ; 
To Sell : 

1,000 shs United Gas Corp. 
To Purchase; 



- at market 



at market 
at market 
at market 



at market 
at market 
at market 
at market 



- at market 



90 shs International Business Machines Corp. - at market 
For the Children's Fund; 



To Sell ; 

60 shs American Tel & Tel 

To Purchase ; 

5 shs International Business Machines Corp. 
$2,000. Consoldiated Edison Co. of New York 
hl% due 10/1/1966 



- at market 



- at market 

- at market 



On 1$ December 196U 

For the Benton Building Fund 

To complete a partial share of General Moto rs common stock received 
from E. I. duPont de Nemours 'Sc Co. 



^O/lOO sh General Motors 



- at market 



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- at market 

- at market 



- at market 



On 15 December 196U (continued) 

For the John Deferrari Indenture of Trust 19^8 
To Purchase ; 

5oAf^ sh General Motors 

U/lOO sh Columbia Broadcasting System 

For the General Investment Account 
To Purchase ; , 

28/100 sh Columbia Broadcasting System 

On 17 December 196U 

For the General Investment Account 
To Withdraw ; 
$30,000. Variable Interest Account - First National Bank of Boston 

On 22 December 196U 

For the Benton Building Fund 

* 

To Purchase ; 

$2U,000. U. S. Treasury Notes 3 ^/^% - 2/l$/l966 - at market 
On 8 January 196^ 

For the John Deferrari Indenture of Trust 19U8 
To Exchange ; 
$1^,000 U. S. Treasury iiS-ll/l5/65 

for 

$1^,000 U. S. Treasury Uis-8/l5/87-92 

To Purchase with uninvested Principal Cash on hand; 
$13,000 U. S. Treasury i4S-5/l5/66 - at market 

On 17 November 196It 

For the Marjor'ie l/jj^^gin Prescott Fund 

To confirm the action taken to authorize payment to Miss Louise 
Stimson for completed work on dioramas for the Print Department 

VOTED; that there be and hereby is confirmed the action taken 

by the Finance Committee on November 17, 196U, as follows: 






339 



VOTED: 



and 

VOTED: 



and 



that Milton E. Lord, Director, and Librarian, be and 
hereby is authorized to make payment of the sum of 
four thousand dollars ($U,000.) from the Marjorie 
Wiggin Prescott Fund to Louise Stimson, 8A Monument 
Street, Concord, Massachusetts, for completed work 
on dioramas for the Print Department; 

that the Collector-Treasurer be and hereby is authorized 
to withdraw the sum of four thousand dollars ($U,000,) 
from the account entitled Trustees of the Public Library 
of the City of Boston, Marjorie Wiggin Prescott Fund m 
the Provident Institution for Savings in the Town of 
Boston, upon presentation by Milton E. Lord, Director 
and Librarian, of authorization to make payment to 
Louise Stimson, 8a Monument Street, Concord, Massachusetts, 
of the aforesaid sum. 

On 16 December 196U_ 

For the Dr Samuel Abbott Green Memorial Fund 

To confirm the action taken to (a) authorize payment to Western 
Union for certain telegrams sent in connection with the Addendum 
to the contract proposals for installation of book shelving at 
the Long Island Book Storage area and (b) authorize payment to 
Gilbert Small & Co., Inc., for certain field survey work at the 
Long Island Book Storage area. 

VOTED: that there be and hereby is confirmed the action taken 

by the Finance Committee on December I6, I96U, as follows: 

VOTED: that there be, and hereby is, authorized payment to 

Western Union, 230 Congress Street, Boston, for certain 
telegrams sent in connection with an Addendum to the 
contract proposa3 for installation of book shelving 
at the Long Island Book Storage area, in an amount of 
thirteen dollars and eighty-six cents ($13.86), said 
payment to be made from income and/or principal of the 
Dr Samuel Abbott Green Memorial Fund. 

[The aforesaid vote was not implemented inasmuch as the 
aforesaid payment to Western Union was made from a fund 
for miscellaneous expenses incidental to the building 
enlargement] 

VOTED: that there be, and hereby is, authorized payment to 
Gilbert Small & Co., Inc., 10 High Street, Boston, 
for certain field survey work at the Long Island Book 
Storage area, in an amount of nine hundred ninety-five 
dollars and eighty cents ($99^.80), said payment to be 
made from income and/or principal of the Dr Samuel 
Abbott Green Memorial Fund. 



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Action was taken to confirm the award of a contract to lowest 
qualified bidder in the public bidding. - - 

I _ ■ • " , -i \ ■ '■ 

VOTED: that there be and hereby is confirmed the award of a 
contract to the lowest eligible bidder in the public 
bidding, the Republic Steel Corporation, 1315 Albert 
Street, Youngstown, Ohio, for furnishing and erecting 
steel book stacks (library type) for storage of books 
within six (6) strucutres at Long Island, Boston, 
Massachusetts, in the sum of forty-eight thousand aine 
hundred dollars ($U8,900.). 

The Director stated that at their first meeting of the year the 
Trustees customarily take action to direct the Collector -Treasurer to dis- 
tribute income of the preceding year as follows: to make available the 
income of the General Investment Account, to pay Benton Book income in 
accordance with the Agreement of Compromise to the Rector of Trinity Church 
in the amount of four-tenths and to the Trustees of the Library in the 
amount of six-tenths, and to pay the income of the Children »s Fund to the 
Rector of Trinity Church. 

On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director, and Librarian of the Public 
Library of the City of Boston, be and hereby is authorized 
and directed to cause to be distributed and paid to the 
Trustees of the Public Library of the City of Boston the 
income of the General Investment Account for the period 
of January 1, 196H, to December 31> 196U. 

VOTED: that Milton E. Lord, Director and Librarian of the Public 
Library of the City of Boston, be ana hereby is authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be h^ld by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Josiah H. 
Benton, as defined by the Agreement of Coirqpromise, dated 
January \$, 1935 and made in connection with the administra- 
tion of the trust created by said Clause, four-tenths of the 
income of the Benton Book Fund for the period from January 1, 
I96I to Deceifber 31, 1961i, inclusive, now held in the custody 
of the Collector-Treasurer of the City of Boston, and to 
cause to be distributed and paid to the Trustees of the Public 
Library of the City of Boston the remaining six-tenths of 
said income for said period to be applied to the purchases 
provided in said Agreement of Compromise. 

VOTED: that Milton E. Lord, Director and Librarian of the Public 
Library of the City of Boston, be and hereby is authorized 
and directed to cause to be paid to the Rector of Trinity 
Church income for the year ending December 31, 1961 on the 
Children's Fund, now held in the custody of the Collector- 
Treasurer of the City of Boston pursuant to the provisions 
of the 11th Clause of the Will of Josiah H. Benton, as 
required by the 12th Clause of said Will. 



and 



and 



aao 



II 



llkM 



The Assistant Director (for General Library Operations) reported that 
the Albert H. and Jessie D. Wiggin Foundation had made its annual gift to the 
Library for an award of an Albert H. Wiggin Memorial Purchase Prize at the 
annual exhibition of the Boston PrJntmakers, this year to be one prize in the 
sum of $100. He stated that the award had gone to Mr Calvin Burnett, 
20 Braemore Road, Brighton, for his lithograph entitled Marcus Garvey, which 
is being added to the Wiggin Collection. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter 111 of the Acts of I878) the gift from the Albert H. 
and Jessie D. Wiggin Foundation of the sum of one hundred 
dollars ($100.) to be used in connection with the Boston 
Printmakers Seventeenth Annual Print Exhibition for the 
granting of an Albert H. Wiggin Memorial Purchase Prize 
in the amount of one hundred dollars ($100.). 

The assistant Director reported a further gift of autograph letters and 
documents from Mr Richard Ehrlich, this present gift being an especially fine 
collection. He stated that the gift was to be added to the Vir^^inia and Richard 
EhrlJch Collection , and that his gifts were to be continued to be listed as 
anonymous for the present. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878) with warm appreciation the 
further gift from Mr Richard A. Ehrlich of autograph letters 
and documents received on December 15, 196U, which together 
with his gift of autograph letters and documents of The 
Marshalls of France Nominated by Napoleon , accepted by this 
Board on March 6, 196U, are to be added to the Virg:inia and 
Richard Ehrlich Collection as listed below: 



Agassiz, Louis 
Barry, John 
Bierstadt, Albert 
Bogguss, Nancy (Smith) 
Braque, Georges 
Buckner, Thomas 

Endorsement by William Clark 

Burr, Aaron 

Byyon, Lady Anna Isabella 

(Millbanke) 
Carson, Christopher 
Corwin, Margaret 
Danforth, Thomas 
Edison, T. A. 
Einstein, Albert 
Freud, Sigraund 
Gershwin, George 
Grant, U. S. 
Hastings, Warren 
Holyoke, E. 2. 



ANS 

DS 

ANS 

MsDS 

ANS 

MsDS 
ANS 

ANS 

MsDS 

MsDS 

MsDS 

ANS 

ALS 

ANS 

ADS 

ALS 

DS 

ANS 



1 Pg« 
1 pg. 

1 pg* 
1 pg* 
1 pg* 

1 pg* 
1 pg* 

1 pg. 

1 pg- 

2 pg* 
1 pg* 

1 pg- 

2 pg. 

1 pg* 

2 pg. 
2 pg. 

1 pg. 

2 pg. 



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(Napoleon I — Documents annotated 
and signed by him) 
Henri J. G. Clarke, dud du Feltre 

Costaz 

Louis N. Davout, Prince d*Eckmuhl , 

Vergnlaud 
Offenbach, Jacques 
Perrachon, ~ 

Signed also by Voltaire 
Puccini, Giacomo 
Renoir, Auguste 

Robespierre, Maximilien 



ANS 
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(Jazz Musicians) Signatures or ANS of: 

Jorge Amade; Jimrny Archey; Louis Armstrong; 

Sidney Bechet; Duke Ellington; Dizzie Gillespie; 

Earl Hines; W. C. Handy; Coleman Hawkins; Mezz 

Mezzrow; Willie the Lion Smith 
Kossuth, Louis 
Lincoln, Mary (Todd) 
Lowell, J. R. 
Maintenon, Francoise d»Aubigne, 

Marquise de 
Manet, Edouard 
Massachusetts ( Colony ) 

Governor Jonathan Belcher 
Massachusetts ( Colony ) 

Governor Thomas Huichinson 
Massachusetts. Treasurer . 

John Avery 
Massachusetts. Treasurer . 

Henry Gardner 
(Medici Family) 

Lorenzo de Medici 

Carlo de Medici 

Maria Magdalena de Medici 

Julia Vittoria della Rovere 

Claudia Medici 

Mattia de Medici 

Leopoldo de Medici 

Anna de Medici 

Ferdinando de Medici 

Francesco Maria de Medici 

Violante Beatrice, grand duchess 
of Tuscany 
Metternich-Winneburg, Clemens L. W. 

Furst von 
Mirabeau, Honore G. R., comte de 
Mirabeau, Honore G. R. , comte de 
Monet, Claude 
Murillo, Bartolome E. 
Napoleon I 



MsDS 

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II 



"■"■"-*""— rtt I llMli il' 



?.A^,i«ifc-,^„^iiriiiiriiB' iH 



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aG-i 



Rodin, Auguste 
Rubinstein, Anton 

Saint-Saens, Camille 
Stravinski, Igor Presentation 

inscription on miniature score of 

Firebird Suite, 19hO 
Talleyrand, Charles Marie 
Tasso, Torquato 
Tocqueville, Alexis, de 
Tolstoi, Lev Nicholaevitch, graf 
Trumbull, John 
Turner, Joseph M. W, 
U, S. Dept. of State ♦ 

Timothy Pickering 

John Quincy Adams 
U. $• Treasury Board . 

Samuel Osgood,. Arthur Lee 
U. S. War Dept . 

Henry Knox 
Verne, Jules 

Veronese, Paolo Caliari, called 
Watting, Philip 

(Signature of Joseph Addison) 



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The Assistant Director reported the gift of the Micro Photo Division 
of Bell & Howell Company in appreciation of inter-library loan service 
rendered by the Library. 

On motion duly made and seconded, it was 

VOTED: that the sum of two dollars ($2.00) tendered as a gift at 

this meeting of the Board of Trustees of the Public Library 
of the City of Boston (a corporation under Chapter llU of the 
Acts of 1878) by the Micro Photo Division, Bell & Howell 
' Company, 1700 Shaw Avenue, Cleveland 12, Ohio, be, and the 

same hereby is, accepted with gratitude, to be used for the 
purchase of books. 

The Assistant Director stated that the Mattapan Branch Library had 
recently been presented by the Friends of the Mattapan Branch Library with a 
coffeemakcr for use in its community activities. 

On motion duly made and seconded, it was 

VOTED: that the Trustees of the Library do hereby express their 
warm appreciation to the Friends of the Mattapan Branch 
Library for the gift of a coffeemaker for the Mattapan 
Branch Library. 

The Assistant Director reported that there had been submitted to the 
Finance Comrittee for authorization the award of a contract to Gilbert 
Small & Company for the making of a complete grade survey of the Central 
Library building site, but that a member of the Board had questioned whether 
such a survey was not the responsibility of the architect. He reported that 
from an examination of the architect's contract it was clearly not his 
responsibility to furnish the survey. 

On motion duly made and seconded, it was 



1 



I 



1 



I 



VOTED: that Gilbert Small & Co., Incorporated, 10 High Street, 

Boston, be engaged to make a complete grade survey of the 
Central Library building site and the area to the rear of 
sa'd building bounded by Boylston, Exeter, and Blagden 
Streets, the cost of said survey not to exceed six thousand 
dollars ($6,000.), chargeable to the Benton Building Fund. 

The Assistant Director reported that Mr mUiam H. Kerr of the Law 
Department had suggested the advisability of entering into a formal contract 
with Architects Design Group, Inc. for furnishing the rough cost estimates for 
adjustments and renovations to the Present Central Library building with the 
proposed New Building, which work the Trustees had requested the aforesiad 
Group to undertake at the meeting of Buildings Committee on December h, 19bh. 
He stated that Mr Kerr had indicated that for any expenditure that was over 
the sum of two thousand dollars the Trustees as a matter of protection of 
themselves should enter into a formal contract. 

On motion duly made and seconded, it was 

VOTED: that there be entered into with Architects Design Group, 
Incorporated, $3^ Boylston Street, Boston, a contract for 
architectural services in connection with the provision of 
rough cost estimates for the proposed renovations described 
in the "Proposal for the Use of the Present Building" prepared 
by the Director and dated September I6, I96I4, the total fee 
thus charged to be three thousand nine hundred fifty dollars 
($3,9^0.) and to be paid from the Dr Samuel Abbott Green 
Memorial Fund. 

The Assistant Director submitted for the consideration of the Board 
preliminary budget estimates for expenditures from trust funds income for the 
period January 1 until the passing of the City's budget, when a final adjusted 
trust funds budget will be presented in terms of the City appropriations for 
the Library. 

The Director stated that the tentative trust funds income allocations 
were based very closely on the 196U trust funds budget. 
On motion duly made and seconded, it was 

VOTED: that there be adopted the preliminary budget allowances 
for the fiscal year beginning January 1, 1965, based on 
estimated trust funds income, as set forth in the 
accompanying schedule: 



ill 



I 



Books and Other Library Materials 

Division of Reference & Research Services 
Division of Home Reading Sc Community Services 
Non-Public Departments 

Other 

Miscellaneous Purposes 
Unrestricted Uses 

TOTAL 



$90,000. 

2,560. 

650. 



2,913. 
17,860. 

$113,983. 



3G-i 






The Director called attention to the provision in the trust funds 
budget for the cleaning of the Sargent murals, stating *:^^^^*^«^® ^?^^^ 
trust fund established from those monies raised to pay for the paintings 
that is available for this purpose. 

Mssr Murray inquired as to replacement of the stock of reproductions 
of the Abbl^ and skrgent paintings, which had not ^«;^/J^ilt^l^^^^^f ^^.f^^ 
some time. The Assistant Director stated that he would inquire m the matter. 

The Assistant Director pointed out that for miscellaneous expenses 
incurred in connection with the building program there is no means of "taking 
™nt except by specific vote of the Trustees in each instance and suggested 
th^ a s^ll amoLt be made available from the Dr Samuel Abbott Green Memorial 
Fund from which such payments might be met. He stated that such an allocation 
had been made for the Benton Building Fund minor expenditures. 

On motion duly made and seconded, it was 

VOTED: that the Director be, and hereby is, authorized to expend a 
sum not to exceed two thousand dollars ($2,000.) from the 
Dr Samuel Abbott Green Memorial Fund for miscellaneous 
expenses incidental to the planning of the enlargement of 
the Central Library building; 

that the Clerk be and hereby is directed to notify the 
Collector-Treasurer of the foregoing vote. 



I 



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On 3 February 196$ 

To confirm a ction taken to authorize additio n of income for 1961i 

to principal of the f ollowing funds in the G e neral Investment Account; 

VOTED: that there be and herel^y is confirmed the action taken by 
the Finance Committee on February 3, 1965, as follows: 



and 

VOTED: 



Dissolved: 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, March 5, 1965 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 3:30 p.m. 

Present: Messrs Ganham, Murray, O'Connell, and Parker. 
The President, Mr Parker, in the chair. 

The minutes of the regular meeting of January 8, 1965, as presented 
were approved. 

Action taken by the Finance Committee since the last meeting of the 
Board was approved as follows: 

On 13 January 1965 

To W ithdraw for the General Investment Account 

$20,000. Variable Interest Account — First National Bank of Boston 



VOTED: 



and 
VOTED: 



I 



I 



I 



Friedman Building Fund (total income) 

that the sum of six thousand four hundred forty-two 
dollafs and sixty cents ($6,Uli2.60) representing the 
income for 196U received by the Friedman Building Fund , a 
legacy given to the Trustees of the Public Library or 
the City of Boston (a corporation under Chapter IIU of 
the Acts of 1878) under Article 21 (G) of the will of 
Lee M. Friedman, who died on August 7, 1957, be and the 
same hereby is added to the principal of the Friedman 
Building Fund, the income of which is to be added to 
principal until otherwise ordered by the Board; 

that the sura of six thousand four hundred forty-two 
dollars and sixty cents ($6,Uti2.60) which is this day 
funded as an addition to the Friedman Building Fund 
be invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of the Board on December 1, 1950; 
that for the purpose of enabling such investment three 
thousand eight hundred and fifty-eight additional units 
be, and the same hereby are, added to said GENERAL 
INVESTMENT ACCOUNT, so that said GENERAL INVESTMENT 
ACCOUNT shall hereafter consist of 1,576,290| units 
instead of l,572,U32j units as heretofore; and that 
the three thousand eight hundred and fifty-ei^t 
additional units hereby added to the GENERAL INVESTMENT 
• ACCOUNT be, and the same hereby are, allocated to the 
Fried man Building Fund on the basis of $1.67 per unit, 
which is hereby determined to be the present fair value 
per unit of the l,572,li32i units heretofore outstanding. 

Lee M, Friedman Fund for Books for the Rare Book Department (j income) 

VOTED: that the sum of one hundred six dollars and nine cents 

($106.09) representing one-quarter of the income for 196U 
received by the Lee M. Friedman Fund for Books for the Rare 
Book Department , a legacy given to the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878) under Article (H) (9) of 
the will of Lee M. Friedman, 1^0 died on August 7, 1957, 
(Suffolk Probate No. 393153), he and the same hereby is 
added to principal of the Lee M. Friedman Fund for Books 
for the Rare Book Department , one-quarter of the income 
of which is to be added to principal each year for fifteen 
years. 



3G6 






VOTED: 



VOTED: that the sura of one hundred six dollars and nine cents 

($106.09) which is this day funded as an addition to the 
Lee M. Fri edman Fund for Books for the Rare Book Depart- 
ment be invested through the GENERAL INVESTMENT ACCOUNT 
established by vote of the Board of Trustees on December 1, 
19$0: that for the purpose of enabling such investment 
sixty- three and one half units be, and the same herel^ are, 
added to said GENERAL INVESTMENT ACCOUNT, so that said 
GENERAL INVESTMENT ACCOUNT shall hereafter consist of 
1,576,35U units instead of l,^76,290j units as heretofore; 
and that the sixty-three and one half additional units here- 
by added to the GENERAL INVESTMENT ACCOUNT be, and the 
same hereby are, allocated to the Lee M. Friedman Fund 
for Books for the Rare Book Department on the basis of 
$1.67 per unit, which is hereby determined to be the 
present fair value per unit of the 1,576,290| units 
heretofore outstanding. 

Lee M. Friedman Fund (at the discretion of the Board) 

that the sum of eight thousand three hundred seventy-five 
dollars and eighteen cents ($8,37$.l8) representing income 
for I96U received by the Lee M. Friedman Fund as partial 
distribution to the Trustees of the Public Library of the 
City of Boston (a corporation under Chapter llU of the 
Acts of 1878) of residue given under Article 21 I of the 
will of Lee M. Friedman, who died on August 7, 1957, be 
and the same hereby is added to principal of the Lee M. 
Friedman Fund of which the income and/or principal is to 
be used as in the judgment of the Board is deemed 
advisable; 

that the sum of eight thousand three hundred seventy-five 
dollars and eighteen cents ($8,375.18) ^ich is this day fund- 
6d as an addition to the Lee M. Friedman Fund be invested 
through the GENERAL INVESTMENT ACCOUNT established by vote 
of the Board of Trustees on December 1, 1950; that for the 
purpose of enabling such investment five thousand and fifteen 
units be, and the same hereby are, added to said GENERAL 
INVESTMENT ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT 
shall hereafter consist of 1,581,369 units instead of 
1*576,35U units as heretofore; and that the five thousand 
and fifteen additional units hereby added to the GENERAL 
INVESTMENT ACCOUNT be, and the same hereby are, allocated 
to the Lee M. Friedman Fund on the basis of $1.67 per unit, 
which is hereto determined to be the present fair value 
per unit of the 1,576, 35U units heretofore outstanding. 

Lee M. Friedman Memorial Fund (total income) 

VOTED: that the sura of four dollars and eight-four cents ($U.8U) 
representing income received for 196U by the Lee M. 
Friedman Memorial Fund, a fund established by the Trustees 



I 



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and 

VOTED: 



of the Public Library of the City of Boston (a 

corporation under Chapter llU of the Acts of 1878) 

on March h, 1958 through the gift of Samuel Stem 

in memory of Lee M. Friedman, be and the same hereby 

is added to the principal of the Lee M. Friedman Memorial 

Fund , of which the income is to be added to principal until 

otherwise ordered by the Board; 

that the sum of four dollars and eighty-four cents ($1^.81) 
which is this day funded as an addition to the Lee M. 
Friedman Memorial Fund be invested through the GENERAL 
INVESTMENT ACCOUNT established by the vote of the Board of 
Trustees on December 1, 1950; that for the purpose of 
enabling such investment three units be, and the same 
hereby are, added to said GENERAL INVESTMENT ACCOUNT, so 
that said GENERAL INVESTMENT ACCOUNT shaU hereafter 
consist of 1,581,372 units instead of 1,581,369 units as 
heretofore; and that the three additional units hereby 
added to the GENERAL INVESTMENT ACCOUNT be, and the same 
hereby are, allocated to the Lee M. Friedman Memorial Fund 
on the basis of $1.67 per unit, vhlch is hereby determined 
to be the present fair value per unit of the 1,581,369 units 
heretofore outstanding. 

Centennial Fund (total income) 



VOTED: 



1 



I 



and 
VOTED: 



and 
VOTED: 



I 



that the sum of two thousand five hundred eighty-eight 
dollars and nine cents ($2,588.09) representing the income 
for I96U received Yjy the Centennial Fund , a fund established 
by the Trustees of the Public Library of the City of Boston 
(a corporation under Chapter 111 of the Acts of I878) on 
June 1, 1956, be and the same hereby is added to the 
principal of the Centennial Fund which is to be used as the 
Board shall hereafter direct for the benefit of the Public 
Library of the City of Boston or any purpose in connection 
therewith; 

that the sum of two thousand five hundred eighty-eight 
dollars and nine cents ($2,588.09) which is this day funded 
as an addition to the Centennial Fund be invested through 
the GENERAL INVESTMENT ACCOUNT established by vote of the 
Board on December 1, 1950; that for the purpose of enabling 
such investment one thousand five hundred and fifty additional 
units be, and the same hereby are, added to said GENERAL 
INVESTMENT ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT 
shall hereafter consist of 1,582,922 units instead of 
1,581,372 units as heretofore; and that the one thousand 
five hundred and fifty units hereby added to the GENERAL 
INVESTMENT ACCOUNT be, and the same hereby are, allocated 
to the Centennial Fund bn the basis of $1.67 per unit, 
i^ich is hereby determined to be the present fair value 
per unit of the 1,581,372 units heretofore outstcmding. 



I 



• SGS 






VOTEaD: 



and 
VOTED: 



Helen 0* Storrow Fund (total income) 

that the sum of four hundred fifty dollars and eleven 
cents ($U50.11) representing income for 1961; received 
by the Hele n 0, Storrow Fund , which is comprised of gifts 
to the Trustees of the l^ublic Library of the City of 
Boston (a corporation under Chapter IIU of the Acts of 
1878) under provisions of Article Eighth of the will of 
Helen 0. Storrow, who died on November 10, 19hh, and 
which were accepted by the Board of Trustees on October 5, 
19U5, October k, 19U6, September $, 19U7, July 21, 19U8, 
July 1, 19U9, July 11, 19^0, be, and the same hereby is, 
added to the principal until otherwise ordered by the 
Board; 

that the sum of four hundred fifty dollars and eleven 
cents ($U$0.11) which is this day funded as an addition 
to the Helen 0. Storrow Fund be invested through the 
GENERAL IMVEiaW^'i' AC06UNT"established by vote of the 
Board of Trustees on December 1, 19^0; that for the 
purpose of enabling such investment two hundred sixty- 
nine and one half additional units be, and the same 
hereby are, added to said GENERAL INVESTMENT ACCOUNT, 
80 that said GENERAL INVESTMENT ACCOUNT shall here- 
after consist of l,583,19li units instead of 1,582,922 
units as heretofore; and that the two hundred sixty- 
nine and one half additional units hereby added to the 
GENERAL INVESTMENT ACCOUNT be, and the same hereby are, 
allocated to the Helen 0, Storrow Fund on the basis 
of $1.6? per unit, which is hereby deLermined to be the 
present fair value per unit of the 1,582,922 units 
heretofore outstanding. 

The Wedgwood Club 25th Anniversary Fund in Memory of Mrs Marcus A. 
Coblidge ^t income) 



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I 



I 



VOTED: 



and 

VOTED: 



that the sum of twenty-two dollars and seventy-nine cents 
($22,79) representing one-half of the income for 196u 
received by T he Wedgwood Club 25th Anniversary Fund in 
Memory of Mrs Marcus A. Coolidge , a gift to the Trustees 
6t the Public Library of the city of Boston (a corporation 
under Chapter 111 of the Acts of I878), be and the same 
hereby is added to the principal of The Wedgwood Clu b 
25th Anniver sary Fund in Memory of Mrs Marcus A. Coblidge , 
ihe income thereof io be applied as set forth in an 
instrument of gift dated May 25, 1958, and subject to 
the terms agreements, and conditions as set forth in said 
instrument of gift; 

that the sum of twenty-two dollars and seventy-nine cents 
($22.79) which is this day funded as an addition to ^le 
Wfedgwood Club 25th Anniversary Fund in Memory of Mrs 
Marcus A. Coolidge be invested through the GENEKAL INVEST- 
MENT aCCOIM' eitfUlished by vote of the Board of Trustees 



I 



I 



on December 1, 19S0; that for the purpose of enabling 
such investment thirteen and one half additional units 
be, and the same hereby are, added to said GENERAL INVEST- 
MENT ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT 
shall hereafter consist of 1,583,205 units instead of 
l,583,19l| units as heretofore; and that the thirteen 
and one half additional units hereby added to the GENERAL 
INVESTMENT ACCOUNT be, and the same hereby are, allocated 
to The Wedgwood Club 25th Anniversary Fund in Memory 
of Mrs Marcus A. Coblidge on the basis of $1*67 per unit, 
which is hereby cletermined to be the present fair value 
per unit of the 1,583,1914 units heretofore outstanding. 

Dr Samuel Abbott Green Memorial Fund (total income, but I96U income 
not added to principal, to make cash available to meet current 
commitments against said Fundj 

VOTED: that the Collector-Treasurer be and hereby is instructed 
to hold income for 1961; applicable to the Dr Samuel 
Abbott Green Memorial Fund, namely, the sum of $15, 335 #78, 
for such expenditures as shall be authorized from time 
to time by the Director. 

On 8 February 1965 

For the General Investment Account 

To Sell: 

500 shs United Shoe Machinery 6% Pfd. 
300 shs American Telephone & Telegraph 
200 shs General Motors 

To Purchase : 

$20,000. U. S. Treasury U^s-8/l5/87-92 
$35,000. U. S. Treasury 3 3A8-5/15/66 

For the flohn Deferrari Indenture of Trust I9U8 

To Sell ; 

1*0 shs General Motors Pfd. 

To Purchase : . . 

$5,000. U. S. Treasury U^s-8/l5/87-92 
On 17 February 1965 

For the General Investment Account 

To Purchase ; 

$20,000. U. S. Treasury ki% - 8/15/67-92 
2/3 sh Beatrice Foods 



limit 36 
limit 66 
limit 98 



at market 
at market 



- limit 116 



- at market 



at market 
at market 



370 



371 



On 17 February 1965 (continued) 
For the Benton Building Fund ; 
To Purchase t 
$11,000. U. S. Treasury Notes 3 5/85^ - 2/15/1966 - at market 

Action taken by the Buildings Coramittee since the last meeting of the 
Board was approved as follows: 

On 15 January 1965 

To confirm acti on taken to authorize withdrawal from a number of 
sa vings banks of sufficient funds to meet obli gations chargeable 
io the Sr Samuel Abbott Green Memorial Fund . 

VOTED: that there be and hereby is confirmed the action taken by 
the Buildings Committee on January 15, 1965, as follows: 

VOTED: that the Collector-Treasurer be and hereby is authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following action 
in respect to the GENERAL INVESTMENT ACCOUNT: 

To Withdraw 

$30,000. Variable Interest Account — First National 
• Bank of Boston. 

VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Conway Savings Bank, 
Conway, Massachusetts, the sum of five thousand dollars 
($5,000.). 

VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Danvers Savings Bank, 
Danvers, Massachusetts, the sum of five thousand dollars 
($5,000.). 

VOTED: that the Collector -Treasurer be, and hereby is, authorised 
And directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Suffolk Franklin Savings 
Bank, Boston, Massachusetts, the sum of ten thousand dollars 
($10,000.). 



I 



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and 



and 



and 



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I 



I 



and 



VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Ware Savings Bank, Ware, 
Massachusetts, the sum of five thousand dollars ($5,000.). 

VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Williamstown Savings 
Bank, Williamstown, Massachusetts, the sum of four thousand 
one hundred fifty-eight dollars ($l4,l58.). 

The Director reported receipt of the Quarterly Statements of Income and V^ 
of Principal for the John Deferrari Indenture of Trust Dated July 1, 19U7 from the 
Trustee, the National Shawmut Bank, for the period of October 1, 196U through 
December 31, 196U, copies of which had been sent to the members of the Board. 

The Director reported distribution of 196U trust funds income as follows: 
for the General Investment Account the sum of $8U,58l.l6 of which $51,255.60 is 
for current expenditure from the several funds in the General Investment Account, 
exclusive of the Dr Samuel Abbott Green Memorial Fund and of that portion of the 
income of those trust funds which have an annual addition of a portion of income 
to principal, for the Benton Book Fund for expenditure by the Library the sum of 
$26.506.Ul aid by the Rector of Trinity Church the sum of $17,670.9Uj and for the 
Children's Fund for expenditure by the Rector of Trinity Church the sum of 
$6,292.61. 

The Director reported ^.^Apt of the January 1, 1965 appraisals from 
Messrs Scudder, Stevens & Clark, Investment Counsel for the John Deferrari 
Indenture of Trust Dated December 31, 19U8 and for the General Investment Account. 
The Director stated that Investment Counsel had a new unit value for the General 
Investment Account in its appraisal. 

On motion duly made and seconded, it was 

VOTED: that effective March 5, 1965, the unit value for the General 
Investment Account be and hereby is established as $1.68 per 
unit. 

The Director reported that the annual payment from the H. Sylvia A. H. G. 
Wilks Estate in connection with a trust agreement of said Estate for the benefit 
of Ruth L. Briggs had been received and that this represented a further payment 
to principal of the Dr Samuel Abbott Green Memorial Fund. 

On motion duly made and seconded, it was 

VOTED: that the sum of twenty-one dollars and thirteen cents ($21.13) 
tendered at this meeting of the Board as a payment on account 
of the legacy given to the Trustees of the Public Library of the 
City of Boston (a corporation under Chapter 111 of the Acts 
of 1878) by the will of H. Sylvia A. H. G. Wilks, who died on 
February 5, 1951, be, and the same is hereby accepted with 
gratitude and funded as an addition to the Dr Samuel Abbott 
Green Memorial Fund, the income to be added to the principal 
until otherwise ordered by the Board; 









and 
VOTED: 



that the sum of twenty-one dollars and thirteen cents 
rtPi 1-^^ which was this day funded as an addition to the 
S »1 Abb^tHr^ Memorial Fund be invested through 
S^e™RAL INVESlMElTr ACCOUNT estabUshed by vote of 
Board of Trustees on December 1, 19^0; that for the purpose 
Tl^ such investment twelve and one half ad^it^al 
,m-ita be and the same hereby are, added to said GENERAL 
Se»"cCOUNT. so that said GENERAL INVESTI^KI ACCOUNT, 
shall hereafter consist of 1,578,1254 "n^ts instead of 
?^fl 11 1 units as heretofore; and that the twelve and one 
hllf Iddit^? :^ts hereby ^dded to the GENERAL INVEST- 

^T ACCOUNT be. and the same hereby »'^«. ^^i^^t^^of il 68 
nr Samuel Abbott Green Memorial Fund on toe basis of $1.68 
^r^it. which is hereby deterndned to be the present fair 
value pei. Imit of the 1,578,113 units heretofore outstanding. 

Thf. Director reported receipt of a gift from Mr Ernest R. Gordon in 
\r^ oJ^his sister the late Elizabeth M. Gordon, Deputy Supervisor in Charge 
rwS^V^th C^ildreA, to ^ added to the fund established in her memory by 

friends and Library associates. 

On motion duly made and seconded, it was 



] 



I 



VOTED: that there be and hereby is accepted by the Trustees of 
the Public Library of the City of Boston (a corporation 
under Chapter llU of the Acts of I878) with warm appre- 
ciation the gift from Gordon C. Prince, Esquire, of South 
Hamilton, Massachusetts, of a plaster bust of his grand- 
father, the Honorable Frederick 0. Prince, a former Trustee 
of this Library. 

The Assistant Director (for General Library Operations) reported that 
in response to public advertisement proposals for leasing of the parking lot 
at Blagden and Exeter Streets to the rear of the Central Library building had 
been opened and read on Thursday, February 25, 1965, as follows: 

Alternate 
Addendum #1 



Brendan Parking Corp, 
77 Summer Street 
Boston 



$27,096.00 $19,130.76 



Bay State Parking Company, Inc. $20,100.00 

27 Tremont Street 

Boston 



$15,075.00 



VOTED: 



and 

VOTED: 



that the sum of twenty-five dollars ($25.00) tendered at this 
meeting of the Board by Ernest R. Gordon, brother of the late 
mzabfth M. Gordon, Deputy Supervisor in ^^-^S^/^, f f^^^^^^ 
Children, be, and the same hereby is, accepted by the Trustees 
of the Piblic Library of the City of Boston (a corporation 
under Chapter lUi of the Acts of I878) to be funded as an 
Edition to the Elizabeth M. Cor dnn Children's Book Fund to be 
held and investeSf and the income thereafter u> be used in 
accordance with terms governing the use of said fund; 

that the sum of twenty-five dollars ($25.00) which was this 
da^ funded as an addition to the Elizabeth M. Go rdon Children's 
Kk_^ be invested through the 6fiNERAt INVESImM A^^oUk^T 
esiablish ed by vote of the Board on December 1, 1950; that for 
the DurDOse of enabling such investment sixteen additional units 
be! aJS^the same hereby are, added to said GENERAL INVESmElJT 
ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT shall here- 
. ^ter consist of l,578,llli units instead of 1> 578,125* units 
as heretofore; and that the sixteen additional units hereby 
added to the GENERAL INVESTMENT ACCOUNT be, and the same here- 
by are, allocated to the Elizabeth M. G ordon Children's Book 

F^ind on the basis of $1.68 per ^^^^^f .^^^^^^^^^Jr^^s 
TTEe the present fair value per unit of the 1,578,125^ units 

heretofore outstanding. 

The Director reported that Mr Gordon C. Prince had presented to the 
Library a plaster bust of his grandfather, the Honorable Frederick 0. Prince, 
who hid been a Trustee of this Library as well as Mayor of Boston. He stated 
that the Art Commission had approved the bust. 

On motion duly made and seconded, it was 



Providence Automatic Car 

Washing Co. 
3 Park Street 
Boston 



$18,000.00 No alternate filed 



I 



I 



On motion duly made and seconded, with Mr O'Connell voting against, it 



was 



VOTED: 



and 
VOTED: 



that there be awarded to the Brendan Parking Corp., 77 Summer 
Street, Boston, Massachusetts, the highest responsible and 
eligible bidder in the public bidding, the lease of a parking 
lot at Blagden and Exeter Streets, Boston, Massachusetts, 
subject to the rental, terms, agreements, conditions, and 
covenants set forth in the instrument of said lease; 

that the Director be and hereby is authorized to execute the 
aforesaid lease of parking lot at Blagden and Exeter Streets, 
Boston, Massachusetts, on behalf of the Trustees of the Public 
Library of the City of Boston. 

The Assistant Director reported that certain work that could not be 
foreseen at the time of drawing up the specifications for the installation of 
the book conveyor in the Central Library building had necessitated certain 
additional w ork by the contractor, namely, installation of a metal duct at the 
wind tunnel, relocation of radiator in the Fine Arts Department, installation 
of sliding door and hardware, and removal of steam lines in the floor of the 
Fine Arts Department for which an Extra Order should be issued. 

On motion duly made and seconded, it was 



1 



I 



^^i*^'^ 
l>/*> 






VOTED: that the contract with Caputo Construction, Inc., 2U Dane 
Street, Somerville U3, Massachusetts, for the installation 
of a new book conveyor at the Central Library building, 
Copley Square, Boston, be amended to include installation 
of metal duct and two access doors at wind tunnel as well 
as installation of sliding door and hardware, relocation of 
radiator, and removal of steam lines in floor of Fine Arts 
Department; and that said contract be further amended in an 
amount not to exceed one thousand one hundred thirty-nine 
dollars and seven cents ($1,139.07), thereby making a new 
contract cost of an amount not to exceed one ^^^^f^^.^^^^^^^: ^„. 
eight thousand, six hundred dollars and seven cents C$170,oOO.un. 

The Director reported to the Board that in the preceding week he had met 
President Case of Boston University who had if omed the ^^^^^^^^^^^ ^^^^^^^ 
plans of the University called for vacating the building at 668 Boylston Street 
by September 196^, the beginning of the new academic year. 

The Assistant Director (for General Library Operations) stated that 
arrangements for the annual examination of trust fund holdings of the Trustees 
werrc^omarily made at this time and that, if the Board so approved, the firm 
of Arthur Young & Co. would again be employed for the wrk. In respect to an 
inquiry concerning the charge for the service, he reported that a special rate 
was charged the Library as a public institution of approximately $900.00. 

The Board approved the engagement of the services of Arthur Young & Co. 
to make the annual audit of trust fund holdings. 



I 



I 



First Vote for Vice President 

Monsicnor Murray voted for Lenahan 0»Connell, Mr Parker voted for 
SSlo'Connell, and Mr Rabb voted for Lenahan O'Connell; and Lenahan 
O'Connell was declared elected Vice President. 

First Vote for Clerk 

Monsignor Murray voted for Elizabeth B. Brockunier, Mr Parker voted 
for mzlbeth b! Brockunier, and Mr Rabb voted for f^^abeth B. 
Brockunier; and Elizabeth B. Brockunier was declared elected Clerk. 

First Vote for Clerk Pro Tern 

Monsignor Murray voted for Milton E. Lord, Mr ^^^ker voted for Milton E. 
Lord, and Mr Rabb voted for Milton E. Lord; and Milton E. Lord was 
declared elected Clerk Pro Tem. 



On motion duly made and seconded, it was thereupon 



VOTED: that any member of the Corporation be and hereby is authorized 
VOTbD. ^^^J^^^ ^^^^^ ^f ^^^ Corporation bills, special drafts, 

and payrolls of the Library. 



and 



VOTED: 



Dissolved: 



Q Clerk 



I 



I 



and 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Friday, May 7, 1965 



VOTED: 



The annual meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 2:00 p.m. 

Present: Messrs Murray, Parker, and Rabb, Trustees. 
The President, Mr Parker, in the chair. 

The Corporation then proceeded to elect viva voce its officers for the 
ensuing year. 

First Vote for President 

Monsignor Murray voted for Augustin H. Parker, Mr Parker passed, and 

Mr Rabb voted for Augustin H. Parker; and August H. Parker, was declared 

elected President; 



and 
VOTED: 



that, until the next annual meeting, the President, or Vice 
President, or in the inability of either, any "^^mber of the 
Corporation, and by delegation the Director, or the Assistant 
Director (for General Library Operations) be and hereby is 
authorized to sign any and all contracts voted to be made by 
the Board in the name and behalf of the Corporation and any 
and all communications in connection with the award of contracts 
so voted or recommended to be so voted. 

that the President be and hereby is authorized and enpowered 
to appoint a Finance Committee to serve until the next annual 
meeting, said Finance Committee to consist of not less than a 
Quorum of the Trustees and to have power to act in represen- 
tation of the Corporation in the matter of the sale, purchase, 
investment, and reinvestment of cash, securities, and any 
other holdings belonging to the Corporation; 

that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees, be and hereby is empowered to 
act by a vote of not less than three members in representation 
of the Corporation in the matter of the sale, purchase, invest- 
ment, and reinvestment of cash, securities, and any other 
holdings belonging to the Corporation, such action as it takes 
in this respect always to be reported to the next meeting of 
the Corporation and at that time to be incorporated officially 
into the records of the Corporation. 



I 



I 






37B 






VOTED: that the Finance Committee, being made up itself 
of not less than a quorum of the Trustees, be and 
hereby is enpowered to act by vote of not less than 
. three members in representation of the Corporation 
in the matter of the acceptance of bequests and gifts 
that may be made to the Corporation, such action as 
it takes in this respect always to be reported to the 
next meeting of the Corporation and at that time to 
be incorporated officially into the records of the 
Corporation. 

The President then appointed Messrs Canham, Murray, O'Gonnell, 
Parker, and Rabb as members of the Finance Committee for the ensuing 
year, with Mr Parker as Chairman. 

The President stated that membership on Standing Committees 
for the ensuing year should be as follows: 



BUILDINGS 

Msgr Murray, Chairman 
Mr Canham 
Mr 0*Connell 
Mr Parker 
Mr Rabb 



PERSONNEL 

Mr Canham, Chairman 
Mr 0>Connell 
Mr Rabb 



PUBLIC REUTIONS 

Mr Rabb, Chairman 
Mr Canham 
Mr O'Gonnell 



HOME READING & COMMUNITY SERVICES REFERENCE & RESEARCH SERVICES 



Mr O'Connell, Chairman 

Msgr Murray 
Mr Parker 



Mr Parker, Chairman 
Mr Canham 
Msgr Murray 



The President then appointed Elizabeth B. Brockunier as 
Secretary of Committees and Milton E. Lord as Secretary of Committees 
Pro Tem to serve until the next annual meeting. 



Dissolved at 2:1^ p.m. 



liiiMtii 10 linA^cliiAnjuUf 






Clerk 



The Clerk qualified for office by taking Uie following oath: 

I, Elizabeth Brady Brockunier, solemnly swear that I will 
well and faithfully perform all the duties incumbent upon 
me as Clerk of the Trustees of the Public Library of the 
City of Boston; so help me God. 



6^^^ 



Sworn and subscribed to before me this 11th day of May, A.D. 196^ at 
Boston, Suffolk County, s.s., Massachusetts 

y^tj^?^ Wotary Public 




The Glerk Pro Tem qualified for office by taking the following oath: 



•■ fiji* ^..;t .^i 



1 



1 



I, Milton E. Lord, solemnly swear that I will well and 
faithfully perform all the duties incumbent upon me as 
Clerk Pro Tem of the Trustees of the Public Library of 
the City of Boston; so help me God. 




Sworn and subscribed to before me this lUthdiiy of May, A.D. 1965 at Boston, 
Suffolk County, s.s., Massachusetts 







Notary Public 



Minutes of Meeting 
Corporation 



In Board of Trustees 
May 7, 1965 



1 



I 



I 



t 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 2:l5 p.m» 

« 

Present: Messrs Murray, Parker and Rabb. 

The President, Mr Parker, in the chair. 

The minutes of the meeting of March 5, 1965, as presented were approved. 

Action taken by the Finance Committee since the last meeting of the 
Board was approved as follows: 

On 2U March 1965 

For the Benton Building Fund 
To Purchase: 
$2U,000. U. S. Treasury Notes 3 5/8^ due 2/15/1966 - at market 

On 2k March 1965 

To Vlithdraw from the Dr Samuel Abbott Green Memorial Fund units to 
meet the cost of miscellaneous expenses incidental to the planning 
of the enlargement of the Central Library building: 

VOTED: that there be and hereby is confirmed the action taken by 
the Finance Committee on March 2U, 1965, as follows: 

VOTED: that the Collector-Treasurer be and hereby is authorized 

to withdraw units from the Dr Samuel Abbott Green Memorial 
Fund in the General Investment Account up to the amount 
of two thousand dollars ($2,000.) to meet the cost of 



i a i J I |S«.WI » JM ! LawMMiai B JW» 



;j78 






miscellaneous expenses incidental to the planning of the 
enlargement of the Central Library building, upon presen- 
tation by the Director of a certification that payment 
should be made for same. 



On 31 March 196g 

For the General Investment Account 

To Sell ! 

$2U,000. U. S. Treasury 3 3/8s-ll/l$/66 

On 9 April 196$ 

For the Children *s Fund 
To Purchase: 



I 



- at market 



VOTED: that there be and hereby is confirmed the action taken 
by the Finance Committee on April 1, 1965, as follows: 

VOTED: that there be, and hereby, is rescinded the action 
of the Board taken on January 8, 1965, to award a 
contract to Architects Design Group, Inc., 535 
Boylston Street, Boston, for architectural services 
in connection with the provision of rough cost 
estimates for the proposed renovations described in 
the "Proposal for the Use of the Present Building" 
prepared by the Director and dated September 16, 196U, 
in the total amount of three thousand nine hundred 
and fifty dollars ($3,950. )• 



and 



VOTED: 



U/10 sh Morgan Guaranty Trust Co. of New York - at market 

On 25 March 1965 

To ^^r^f^ Tnn ar^tlon taken to am e nd the contract with D. Antonellis, Inc.| 
^|rgi?S?S^ renovations of fo ur existing structures and ^^^^J^^ 
and erecting two structu res for the storage or bo o ks at Long i^and , 
Boston, Massachusetts. 

VOTED: that there be and hereby is confirmed the action taken 
by the Finance Committee on March 25, 1965, as follows: 

VOTED: that the contract with D. Antonellis, Inc., 353 Washington 
Street, Brighton, Massachusetts, for performing renovations 
of four (U) existing structures and furnishing and erecting 
two (2) structures for the storage of books at Long Island, 
Boston, Massachusetts, be amended by striking out the words 
"within six (6) months" as they appear in Article II on 
page 7 of the contract and inserting in place therefor the 
following language "on or beofre June 30, 1965". 

On 1 April 1965 

To confirm action taken to 

a. Rescind the action taken by the Board on January 8, 1965, awarding 
a contract to Architects Design Group, Inc., for architectural 
services in connection with the provision of rough cost estimates 
described in the "Proposal for the Use of the Present Building". 

b. Authorize payment to Architects Design Group, Inc., for 
architectural services in connection with the provision of 
rough cost estimates described in the "Proposal for the Use 
of the Present Building". 

c. Authorize the Collector-Treasurer to withdraw units from the 

Dr Samuel Abbott Green Memorial Fund in the amount of $3,lou.30 
to make payment to Architects Design Group, Inc., as s6t forth 
above in (b). 



and 

VOTED: 



1 






I 



I 



that there be, and hereby is, authorized payment to 
Architects Design Group, Inc., 535 Boylston Street, 
Boston, for architectural services rendered in con- 
nection with the provision of rough cost estimates 
for the proposed renovations described in the "Proposal 
for the Use of the Present Building" prepared by the 
Director of the Boston Public Library and dated Septem- 
ber 16, 196U, in an amount of three thousand one hundred 
sixty-four dollars and thirty cents ($3>l6l4.30), said 
payment to be made from income and/or principal of the 
Dr Samuel Abbott Green Memorial Fund, 

that the Collector-Treasurer be and hereby is, authorized 

to withdraw from the unit holdings of the Dr Samuel 

Abbott Green Memorial Fund in the General Investment 

Accov ., units to a monetary value of three thousand 

one hundred sixty-four dollars and thirty cents ($3,l6U.30) 

to make payment to Architects Design Group, Inc., as 

set forth above. 

The Chairman of the Committee on Finance reported that there had been 
no meeting of the Finance Committee since the last meeting. 

He stated that the quarterly statements of principal and of income for >^ 
the John Deferrari Indenture of Trust Dated July 1, 19U7 had been received from 
the National Shawmut Bank as Trustee, and that copies had been forwarded to 
members of the Board. 

He reported that the annual appraisal of the General Investment Account 
had been submitted by Investment Counsel, Messrs Scudder, Stevens and Clark, 
who had stated that no changes were being recommended at this time. 

He reported that similarly the annual appraisal of the John Deferrari' 
Indenture of Trust had been submitted by Messrs Scudder, Stevens & Clark with- 
out recommendation for change in holdings at this time. 

The Chairman reported that Investment Counsel for the General Invest- 
ment Account had included in their appraisal a recommendation for a change in 
the unit value of the General Investment Account to $1.6?. 

On motion duly made and seconded, it was 






VOTED: that effective May 7, 1965, the unit ^f "« f°^/^^ °f^^^ 
Investment Account be and hereby is established as $1.67 

per unit. 

The Assistant Director (^orfner^ll^^r^yO,.^^^^^ 
the liability insurance on No. 21, 23, 25, 27 Biagaen c.T,ree , 
area, was to expire on May 21, 1965. .+ „,« 

On motion duly made and seconded. It was 

VOTED, that Milton E. Lord, Director, and Librarian, be and hereby 
VOTED. Ifl^"^^^^^ ^, r^ie^ p.^iic liability ^-'f^%,^^%^^,ll 
in the amount of $300,000.$^00,000 at a ^^st of $Ul.OO for 
one year on the parking lot to the rear of the Central 
LibrSy building bounded by Blagden Street, Exeter Street, 
and Alley No. UU7, Boston, Massachusetts, based on the 
schedule of rates submitted by William A. Muller ^ Co-* 
99 Water Street, Boston, Massachusetts, said expenditure 
to be charged to the Benton Building Fund. 

The Assistant Director (for General Library Operations) stated that the 

report of trust fu^ holdings by the independent -^---^-^^^^'/^^f ^^^^^ ' 
had been delayed and would be presented at the next meeting of the Board. 

Th^' Assistant Director (for General Library Operations) reported that 
the TrusI^:s*hfd1S?hoSLd an Expenditure up to ^^.^',{-^-^0^ ^^^t^^g , 
against -"^f ^^ »\*« ^"l.^^^^sa^uS Abbott G^een MeSi F°^drand that' 
th reTafforn ered^utrifaUon l"tS Temporary Collector-Treasurer to with- 
draw units from the General Investment Account to meet such expenditures. 

On motion duly made and seconded, it was 

VOTED: that the Temporary Collector-Treasurer be, ^'^^^^""f'^Jf'^^. 
authorized to withdraw from the unit holdings of the ^r Samuel 
Abbott Green Memorial Fund in the General Investment Account 
units to a monetary value up to one thousand dollars t$l,OOO.J 
in connection with such measures as may be necessary to Protect 
from vandalism properties located on Long Island, owned by the 
City of Boston, such expenditures to be made at the discretion 
of the Director and as shall be so certified by him. 

The Assistant Director reported that the Board had given authority to the 
Director to award to the low bidder in the public bidding the contract for 
?%!i^Lrand erectine the steel book stacks at Long Island, that this had been 
sHtSded. and ?^t^t ^s now necessary to authorize the ^^i^ector to make pay- 
ments^de^ the contract and the Temporary Collector-Treasurer to withdraw from 
the Ge^rll Investment Account such units as may be necessary to meet said pay- 

in^snts. , -, J 'x 

On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified m the 
contract with Republic Steel Corporation, 1315 Albert Street, 
^oungstown, Ohio, for furnishing and erecting steel book 
stacks (library type) for storage of books within six {t) 



.i8l 



1 



I 



and 
VOTED: 



I 



I 



I 



I 



structures at Long Island, Boston, Massachusetts, the 
payments prescribed by said contract from income and/or 
principal of the Dr Samuel Abbott Green Memorial Fund, 
if he finds that the conditions precedent to such pay- 
ments have been fulfilled; 

that the Terporary Collector -Treasurer be and hereby is 
authorized to withdraw from time to time, from unit 
holdings of the Dr Samuel Abbott Green Memorial Fund in 
the General Investment Account, units in monetary value 
to a total amount not to exceed forty-eight thousand nine 
hundred dollars ($ii8,900.) upon presentation by Milton E. 
Lord, Director, and Librarian, of authorization to make 
payments as specified in a contract with Republic Steel 
Corporation, 1315' Albert Street, Youngstown, Ohio, for 
furnishing and erecting steel book stacks (library type) 
for storage of books within six (6) strucutres at Long 
Island, Boston, Massachusetts. 

The Assistant Director reported that Messrs Scudder, Stevens and 
Clark, Investment Counsel for the General Investment Account and for the 
John Deferrari Indenture of Trust Dated December 13, 19U8, had submitted 
their proposals for furnishing investment counseling for the period April 1, 
1965 through March 31, 1966. He pointed out that the anticipated withdrawal 
of some $200,000. during the year from the General Investment Account to meet 
contract obligations had been reflected in the lower figure submitted for 
the General Investment Account. 

On motion duly made and seconded, it was 

VOTED: that there be entered into an agreement with Messrs Scudder, 
Stevens and Clark, 10 Post Office Square, Boston, for invest- 
ment counselling services in connection with the GENEHAL 
INVESTMENT ACCOUNT for the period April 1, 1965 through 
March 31, 1966, in accordance with the terms specified in the 
agreement, the total fee for such services not to exceed six 
thousand sixty dollars ($6,060.), or one-fourth of one per 
cent of capital, whichever is the lesser; 

that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract dated April 1, 1965 between the Trustees of the 
Public Library of the City of Boston and Messrs Scudder, 
Stevens and Clark, 10 Post Office Square, Boston, the payments 
prescribed by said contract from undistributed income of the 
GENERAL INVESTMENT ACCOUNT, if he finds that the conditions 
precedent to such payment have been fulfilled. 

VOTED: that there be entered into an agreement with Messrs Scudder, 
Stevens and Clark, 10 Post Office Square, Boston, for invest- 
ment counselling services in connection with the JOHN DEFERRARI 
INDENTURE OF TRUST DATED DECEMBER 13, I9I48, for the period 
April 1, 1965 through March 31, 1966, in accordance with the 
terms specified in the agreement, the total fee for such 
services not to exceed one thousand eight hundred forty-four 
dollars ($l,8l4l4.), or one-fourth of one per cent of capital, 
whichever is the lesser; 



and 

VOTED: 



and 



3R2 






and 

VOTED: 



that Milton E. Lord, Director, and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract dated April 1, 1965, between the Trustees of the 
Public Library of the City of Boston and Messrs Scudder, 
Stevens and Clark, 10 Post Office Square, Boston, the pay- 
ments prescribed by said contract from undistributed i^ncome 
^ the jSm DEFERrXrI INDENTURE OF TRUST DATED DECEMBER 13, 
19li8, if he finds that the conditions precedent to such pay- 
ment have been fulfilled. 

- The Assistant Director stated that the State Street Bank and Trust 
company, Wst^ntcounsel for the Benton Book, Benton Building and Children's 

Ss^had submitted its proposal for i«v^«^SL°?^'^^i'S^^^l ?966 ^ 
aforeLntioned funds for the period April 1, 1965 through March 31, 1966, in 

the same amounts as for the preceding year. 

On motion duly made and seconded, it was 



VOTED: 



and 

VOTED: 



that there be entered into an agreement with the State Street 
Bank and Trust Company, 53 State Street, Boston for investment 
c^selling services for the BENTON BOOK, BENTON BUILDING, and 
CHILDREN'S FUNDS for the period April 1, 1965> through March 31, 
1966, in accordance with the terms specified in the agreement, 
the total fee for such services not to exceed nine hundred and 
fifty dollars ($950.)5 

that Milton E. Lord, Director, and Ubrarian be, and hereby 
is, authorized to make from time to time as specified in the 
contract dated April 1, 1965 between the Trustees of the Public 
Library of the City of Boston and the State Street Bank and 
Trust Company, 53 State Street, Boston, the payments prescribed 
by said contract from undistributed income of the BENTON BOOK, 
BENTON BUILDING, and CHILDREN'S FUNDS, if he finds that the 
conditions precedent to such payment have been fulfilled. 

The Assistant Director reported on the progress ^°^^f ^^^^f %, ^^, ^°^^ 
from the Annex to the Long Island Book Storage Area, stating that the first ship- 
ment was Tie made the following week. He brought to the attention of the Board 
two problems in connection with the transfer. He stated that the first was the 
matter of the transportation of the group of boys furnished through t^ Work 
Training Program under the A.B.C.D. from some central transportation spot to 
L^^ Island Ld return. He stated that there was no public transportation avail- 
abll, SS t" bus to Long Island was restricted to Long ^^^^^ "^^^^^/S'''^ 
that the nearest point of public transportation was Neponset Bridge, from ^ich 
arrangements could be made with the Checker Taxi to Pick them up at that point 
and take them to Long Island, at an estimated cost of $800. per year. 

Mr Rabb raised the question whether the Program might not meet the trans- 
portation expense. The Assistant Director was requested to make inquiry, but 
in the event that such transportation expense was not forthcoming from A.B.C.D. 
it was agreed that authorization should be given to pay the cost from Library 

funds. ^ ^ .. 

On motion duly made and seconded, it was 



VOTED: 



>l 



I 



and 

VOTED? 



1 



I 



that there be, and hereby is, authorized an expenditure not 
to exceed eight hundred dollars ($800.) from the income and/or 
principal of the Dr Samuel Abbott Green Memorial Fund, in 
connection with the transportation of ABCD book moving personnel 
from the Neponset Bridge to the Long Island Book Storage Area 
and return. , 

that Milton E. Lord, Director and Librarian, is authorized to 
make from time to time payments not to exceed the sum of eight 
hundred dollars ($800.) in total amount for the transportation 
of ABCD book moving personnel from the Neponset Bridge to the 
Long Island Book Storage Area and return, the payments to be 
made from the income and/or principal of the Dr Samuel Abbott 
Green Memorial Fund. 

that the Ten?>orary Collector-Treasurer be, and hereby is, 
authorized to withdraw from the unit holdings of the Dr Samuel 
Abbott Green Memorial Fund in the General Investment Account 
units to a monetary value up to eight hundred dollars ($800.) 
for the expense of the transportation of ABCD book moving 
personnel from the Neponset Bridge to the Long Island Book 
Storage Area and return. 

The Assistant Director stated that the second problem in connection with 
book transfer was the matter of the expense of the actual trucking of the books 
to Long Island, that he was recommending that an arrangement be entered into 
with the holder of the present contract for the Library's trucking ror an 
experimental period through June 2 , the date of the next meeting of the Board, 
at a cost not to exceed $1,000. 

On niJi,*on duly made and seconded, it was 



and 

VOTED: 



VOTED: 



; 



and 
VOTED: 



I 



and 

VOTED: 



I 



that there be, and hereby is, authorized an expenditure not to 
exceed one thousand dollars ($1,000.) from the income and/or 
principal of the Dr Samuel Abbott Green Memorial Fund, in 
connection with the transportation of books and other materials 
between the Central Library and the Long Island Book Storage 
Area for the period May 11, 1965, through June 25, 1965, by 
C. S. Walsh Transportation, Inc., 66 Wood Road, Braintree, 
Massachusetts; 

that Milton E. Lord, Director and Librarian, is authorized to 
make from time to time payments in total amount not to exceed 
the sum of one thousand dollars ($1,000.) to C. S. Walsh 
Transportation, Inc., 66 Wood R6ad, Braintree, Massachusetts, 
for the transportation of books and other materials between 
the Central Library and the Long Island Book Storage Area for 
the period May 11, 1965 through June 25, 1965, the payments 
to be made from the income and/or principal of the Dr Samuel 
Abbott Green Memorial Fund; 

that the Tenporary Collector-Treasurer be, and hereby is, 
authorized to withdraw from the unit holdings of the Dr Samuel 
Abbott Green Memorial Fund in the General Investment Account 
units to a monetary value up to one thousand dollars ($1,000.) 
in connection with the expense of the transportation of books 
and other materials between the Central Library and the I/)ng 
Island Book Storage Area by C. S. Walsh Transportation, Inc., 
66 Wood Road, Braintree, Massachusetts. 



aB4 



mo 



The Director stated that two separate budgets are prepared each year, 
one for e^endUure of City appropriations, and the other for ^he expenditure 
o? trust ?Ld inco,»e for the year, allocated either to those unxts of the 
Library to nhich their terms of bequest or gift restrict their use, or for 
unrestricted funds to all units of the Division of Reference and Research 
^ices on a need basis. He thereupon submitted for the consideration of the 
Board a trust funds budget for 1965 • 

On motion duly made and seconded, it was 



VOTED: 



that there be adopted the budget allowance for the fiscal 
year beginning January 1, 1965, based on estimated trust 
funds income, as set forth in the accon?)anying schedule: 

Books and Other Library Materials 



Division of Reference and Research Services 
Division of Home Reading and Community Services 
Administrative Offices 



$91,U25 

U,995 

650 



Other 



For Miscellaneous Purposes 
For Unrestricted Uses 



$ 7,698 
15,799 



TOTAL 



23,U97 
$120,567 



Msgr Murray brought to the attention of the Board the desirability of 
there beine placed in the Print Department an appropriate memorial to the 
late Arthur W. Lintzelman, who as first head of that department had done so 
much to bring national and international recognition to it. He suggested that 
a picture of Mr Heintzelman might be placed over a suitable memorialization 
of his service • The Director was requested to study the matter and report 
back to the Board. 

Dissolved: 



^UM f!> LJu^^u^ 



Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, June 10, 1965 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 2:30 p.m. 

Present: Messrs Canham, Murray, O'Connell, Parker, and Rabb. 
The President, Mr Parker, in the chair. 

The Director reported that there had been received from Mr P. J. 
0»Donnell, Assistant City Clerk, official notification that AugusUn H. Parker 
had appeared and been duly sworn on that day, June 1, 1965, as a Trustee of 
the Boston Public Library for the term ending May 1, 1970, 



1 



I 



I 



I 



ii 



The minutes of the Annual Meeting and Regular Meeting of May 7, 1965, 
as presented were approved. 

Action taken by the Finance Committee since the last meeting of the 
Board was approved as follows: - ' 

On 17 May 1965 

For the General Investment Account 



To Sell : 

$20,000. United Aircraft conv. debs. U|s-1988 

On 19 May 1965 

For the Children's Fund 

To Sell : 

87 shs Boston Edison Co. 

90 shs American Tel & Tel Go. 

To Purchase : 

15 shs E. I. du Pont de Nemours & Co. 
. UO shs Conn. General Life Ins. Co. 

For the Benton Building Fund ; 

To Sell: 

I 

$180,000. U. S. Treasury Notes 3 5/8^ - 2/15/66 
To Purchase ; 

900 shs Consumers Power Co. 

650 shs Florida Power & Light Co. 

150 shs Middle South Utilities, Inc. 

60 shs International Business Machines 

hl5 shs Gulf Oil Corporation 

28U shs Standard Oil of N. J. 

On 27 May 1965 

For the Benton Building Fund : 

Revision in Authorization of May 19^ 1965, to Sell : 
$160,000. U. S. Treasury Notes 3 5/8^ - 2/15/66 



- limit 155 



at market 
at market 



at market 
at market 



- at market ♦ 



at market 
at market 
at market 
at market 
at market 
at market 



-.at market 



I 



« Reduced to $160,000. because of availabiUty of other cash funds - 
see action of May 27, 1965 



:^^^ 



and 



On 27 May 196^ (continued) 
For the Benton Book Fund ; 

To confirm ac tion taken to authorize the nollector-Treasurer to 
o.f.«h11ah in both the i-rovident Institu tion for Savings andthe 
llltln.. cent savings Bank a ^ieci al Notice Ace oun t^^r^ 
■^^krn^t the I'rusiees o! Ui ¥ Public Library of ^^^^^^^^^(Z"^^^^"- 
^T^T-tT place in each of the two ac counts the sum of ^12;QQQ. 

VOTED: that there be and hereby is confirmed the action taken 
by the Finance Committee on May 27, 1965, as follows: 

VOTED- that the Collector-Treasurer be and hereby is authorized 
and directed to deposit in the Special Notice Account m 
the Provident Institution for Savings, in the name of 
the Trustees of the Public Library of the City of 
Boston - Benton Book Fund the sum of $12,000. from cash 
in the hands of the Collector-Treasurer belonging to 
the Trustees of the Public Library of the City of 
Boston - Benton Book Fund, 

VOTED: that the Collector-Treasurer be and hereby is authorized 
and directed to deposit in the Special Notice Account 
in the Boston Five Cent Savings Bank, in the name of 
the Trustees of the Public Library of the City of 
Boston - Benton Book Fund the sum of $12,000. from cash 
in the hands of the Collector-Treasurer belonging to 
the Trustees of the Public Library of the City of 
Boston - Benton Book Fund. 

For the John Deferrari Indenture of Trust 19U8: 



To Purchase: 



2A0 sh Philips Lamp 



- at market 



The Chairman of the Committee on Finance reported that there had been 
no formal meeting since the last meeting of the Board and that such action as 
had^^ n^essa^ had been handled by mail ballot and had been confirmed above. 

The Director reported that Arthur Young & Co., the public accountants 
employed by the Trustees, had made two suggestions following their examination 
of trust fund holdings of the Corporation: (1) that prior to distribution there 
be invested in short-term government securities trust fund income received 
during the yeL and (2) that the income be distributed on a quarterly or semi- 
annual basis. 

The Board considered the proposal for investment of income prior to 
distribution. It was agreed that the funds should be invested in sayings 
acSs o? ;ne sort or^another, to be withdrawn only when they are to be dis- 
tributed. 



I 



I 



I 



r>R? 



The Assistant Director stated that the public accountants had 
suggested that the accountant for the examination of securities be appointed 
at the end of the year instead of so late in the luring, so as to make 
the report more timely to the period of examination. It was agreed that 
this recommendation be followed and that appointment of a public accountant 
be placed on the agenda of the November meeting. 

The Assistant Director reported that obligations in connection with 
contracts which are chargeable to the Dr Samuel Abbott Green Memorial Fund 
approximate $77,000. and that $3^,000. is needed to meet current obligations. 
He recommended that the balance in the Variable Interest Account in the First 
National Bank of Boston be withdrawn and also the balances in the savings banks 
in the name of the General Investment Account be withdrawn to meet the afore- 
said payments. 

Following discussion it was agreed that a balance of $100. be kept 
in each of those savings accounts in savings banks in Suffolk County, and on 
motion duly made and seconded, it was 



VOTED: 



and 



and 
VOTED: 



VOTED: 



and 

VOTED; 



and 



VOTED: 



and 

VOTED: 



f 



I 



I 



and 



that the Collector-Treasurer be and hereby is authorized and 
directed on behalf of the Trustees of the Public Library of 
the City of Boston to take the following action in respect 
to the GENERAL INVESTMENT ACCOUNT: 

To Withdraw 

$12,98ii.72 Variable Interest Account — First National Bank 
of Boston 

that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 

that the Collector-Treasurer be and hereby is authorized and 
directed to withdraw from the account in the name of the 
Trustees of the Public Library of the City of Boston-General 
Investment Account in the Boston Five Cent Savings Bank, 
Boston, Massachusetts, the sum of one hundred twenty-five 
dollars ($12^.), 

that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 



that the Collector -Treasurer be and hereby is authorized and 
directed to withdraw from the account in the name of the 
Trustees of the Public Library of the City of Boston-General 
Investment Account in the Dorchester Savings Bank, Dorchester, 
Massachusetts, the sum of four hundred ninety-one dollars and 
forty-four cents ($h91*hh) , 

that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 



.i[>S 



• >o 



-J) 



and 



and 

VOTED: 



VOTED: 



and 



and 

VOTED: 



VOTED: 



and 



and 



and 



VOTED: that the Collector-Treasurer be and hereby is authorized 
and directed to withdraw from the account in the name ol 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Foxboro Savings Bank, 
Foxboro, Massachusetts, the sum of two thousand dollars 

($2,000.), 

that the Clerk be and hereby is authorized and directed 
to notify the Collector-Treasurer of the foregoing vote. 

that the Collector-Treasurer be and hereby is authorized 
and directed to withdraw from the account in the name of the 
Trustees of the Public Library of the City of Boston- 
General Investment Account in the Hibernia Savings Bank, 
Boston, Massachusetts, the sum of two thousand six hundred 
forty-four dollars and twenty-seven cents ($2,6Uu.27), 

that the Clerk be and hereby is authorized and directed 
to notify the Collector-Treasurer of the foregoing vote. 

that the Collector-Treasurer be and hereby is authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Ipswich Savings Bank, 
Ipswich, Massachusetts, the sum of two thousand seven 
hundred seventy-seven dollars and ninety-five cents ($2,777.5'>;, 

that the Clerk be and hereby is authorized and directed 
to notify the Collector -Treasurer of the foregoing vote. 

that the Collector-Treasurer be and hereby is authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Lee Savings Bank, Lee, 
Massachusetts, the sum of three thousand one hundred fifty 
dollars ($3,1^0.00), 

that the Clerk be and hereby is authorized and directed 
to notify the Collector -Treasurer of the foregoing vote. 

that the Collector-Treasurer be and hereby is authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Salem Five Cents Savings 
Bank, Salem, Massachusetts, the sum of six hundred dollars 
($600w), 

that the Clerk be and hereby is authorized and directed 
to notify the Collector-Treasurer of the foregoing vote. 

VOTED: that the Collector-Treasurer be and hereby is authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Salem Savings Bank, 
Salem, Massachusetts, the sum of one thousand dollars 
($1,000.), 



I 



and 



and 

VOTED: 



VOTED: 



and 



and 
VOTED: 



VOTED: 



and 



and 

VOTED: 



VOTED: 



and 
VOTED: 



. VOTED: 



I 



and 



and 

VOTED: 



VOTED: 



and 

VOTED: 



VOTED: 



and 

VOTED: 



I 

it 



and 



and 

VOTED: 



VOTED: 



i 



and 

VOTED: 



I 



■> T> 



that the Clerk be and hereby is authorized and directed 
to notify the Collector-Treasurer of the foregoing vote. 

that the Collector-Treasurer be and hereby is authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of. the City of Boston- 
General Investment Account in the South Boston Savings 
Bank, South Boston, Massachusetts, the sum of four thousand 
nine hundred dollars ($1,900.), 

that the Clerk be and hereby is authorized and directed 
to notify the Collector-Treasurer of the foregoing vote, 

that the Collector-Treasurer be and hereby is authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the South Weymouth Savings 
Bank, Weymouth, Massachusetts, the sum of two thousand 
one hundred sixty-four dollars and sixty-cents ($2,l61i.60), 

that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 

that the Collector-Treasurer be and hereby is authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Suffolk Franklin Savings 
Bank, Boston, Massachusetts, the sum of eight hundred four 
dollars and thirty-two cents ($80U.32), 

that the Clerk be and hereby is authorized and directed to 
notify the Collector-lreasurer of the foregoing vote. 

that the Collector-Treasurer be and hereby is authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Union Savings Bank, Boston, 
Massachusetts, the sum of eighty-six dollars and nineteen 
cents ($86.19), 

that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 

that the Collector-Treasurer be and hereby is authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Warren Savings Bank, 
Warren, Massachusetts, the sum of one thousand dollars 
^1,000.), 

that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 



;5:)0 



.101 



VOTED: 



and 



and 

VOTED: 



VOTED: 



that the Collector-Treasurer be and hereby is authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Weymouth Savings Bank, 
Weymouth, Massachusetts, the sum of five hundred dollars 
($500*), 

that the Clerk be and hereby is authorized and directed 
to notify the Collector-Treasurer of the foregoing vote, 

that the Collector-Treasurer be and hereby is authorized 
and directed to withdraw from the account in the name of 
the Trustees of the Public Library of the City of Boston- 
General Investment Account in the Whitman Savings Bank, 
Whitman, Massachusetts, the sum of two thousand four 
hundred fifty-nine dollars and ninety-nine cents ($2,U59.99}> 

that the Cl6rk be and hereby is authorized and directed 
to notify the Collector-Treasurer of the foregoing vote. 

The Assistant Director presented a recommendation of Messrs Scudder, 
Stevens and Clark, Investment Counsel for the John Deferrari Indenture of Trust 
Dated December 13, 19h8 for the purchase of U. S. Treasuries with the proceeds 
of matured railroad equipment holdings and principal cash on hand. 

On motion duly made and seconded, it was 



I 



and 
VOTED: 



VOTED: 



that the Collector-Treasurer be and hereby is authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following action 
in respect to the JOHN DEFERRARI INDENTURE OF TRUST DATED 
DECEMBER 13, 19U8: 



;i 



I 



To Purchase: 



$18,000. U. S, Treasury Us-5/l5/66 



- at market 



VOTED: that the Clerk be and hereby is authorized and directed to 
notify the Collector-Treasurer of the foregoing vote. 

The Director reported that a number of gifts had been received since 
the last meeting. He stated that the Boston Authors Club, Inc., which had given 
its collection to the Boston Public Library some time ago, had again made a 
gift of $2^0. for use in connection with the maintenance of the collection. 

On motion duly made and seconded, it was 

VOTED: that the sum of two hundred and fifty dollars ($2^0.) 

tendered at this meeting of the Board of Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878) by the Boston Authors 
Club, a Massachusetts corporation, as a gift be, and the , 
same hereby is accepted with gratitude, to be used for 
expenses in connection with the books given by the Boston 
Authors Club to the Library. 



I 



The Director reported that Mr Morris Goodman had made a third gift 
to the Library for the purchase of new books. j 

On motion duly made and seconded, it was 

VOTED: that the sum of one hundred dollars ($100.) tendered 
as a gift at this meeting of the Board by Mr Morris 
Goodman of Boston, Massachusetts, to the Trustees of 
the Public Library of the City of Boston (a corporation 
under Chapter llU of the Acts of I878) for the purchase 
of new books be, and the same hereby is, accepted with 
gratitude. 

The Director reported on the numerous gifts that had been received 
from the residents of the North End area on the occasion of the opening of 
the new North End Branch Library. He stated that the gifts had come both 
from individuals, from families, and from pupils in the neighborhood schools. 

On motion duly made and seconded, it was 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878) gifts from friends of the 
North End Branch Library, to be used for miscellaneous 
purposes for the North End Branch Library as follows: 

Mrs Marion M. Burton $ 5.00 

Eliot School 18. 9U 

Julia Billiart High School 20.00 

Mrs Margaret E. Lewis - 25.00 

Dina G. Malgeri 5.00 

Michelangelo School 16. 36 

St Anthony's Grammar School 20.00 

St John's Grammar School 10.00 

St Mary's Grammar School 15.00 

VOTED: that there be and hereby is accepted by the Trustees of 
the Public Library of the City of Boston with warm 
appreciation the generous gift of a silver Paul Revere 
Bowl for the North End Branch Library, given by Joseph 
Marti gnetti, 81* Salem Street, Boston, in the name of 
the Martignetti Family. 

VOTED: that there be and hereby is accepted with warm appreciation 
by the Trustees of the Public Library of the City of Boston 
for the North End Branch Library the gift of a Steuben Glass 
vase from Emilie Pugliano, 2? Thacher Street, Boston, given 
in memory of her mother, Angela Pugliano. 

VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City ofBoston with warm appreciation 
the gift to the North End Branch Library of a pottery bowl 
from the Reverend Howard Kellett, Vicar of the Old North 
Church, Salem Street, Boston, 



and 



and 



and 



I 






*> 






VOTED: that there be and hereby is accepted with warm appreciation 
VOTED. ^naL^^ Trustees of the Public Library of the Gity of Boston 
contributions from friends of the North End Branch Library 
in the sum of fifteen dollars ($1$.00), this sum to be 
expended for the planting and other incidental replacements 
in connection with the pool area in the North Knd Branch 
Library. 

The Director reported a further gift from the West Roxbury Post l67, 
American Legion Inc. to the West Roxbury Branch Library for the purchase of 

book s • 

On motion duly made and seconded, it was 

VOTED: that the sum of sixty dollars ($60.00) tendered as a gift 
at this meeting of the Board by the West Roxbury Post 167, 
American Legion, to the Trustees of the Public Lit>rary of 
the City of Boston (a corporation under Chapter llu of the 
Acts of 1878) for the purchase of books in the field of 
American History be, and the same hereby is, accepted with 
gratitude. 

The Director brought to the attention of the Board that for carrying 
out his duties as Vice President of the Massachusetts Library Association the 
Association made available for expenses the sum of $200. ^^/P^^^^f "^P^^^^.^f 
the Presidency would make available the sum of $300. He stated that during the 
course of the year the preparation of materials and printing had been handled 
through the regular library channels and that the Massachusetts Library 
Association had offered to pay the sum over to the Trustees of the Library for 
the expenses incurred, if agreeable to the Board. 

On motion duly made and seconded, it was 

VOTED- that the sum of two hundred dollars ($200.) offered as a 
gift to the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter llh of the Acts of 
1878) by the Massachusetts Library Association in recognition 
of certain services received from the Public Library of the 
City of Boston during the term of the Director as Vice 
President of said Association is acceptable to the Trustees, 
and that said sum of two hundred dollars ($200.) when 
received be accepted with gratitude and added to the Trustees 
Fund, to be used at the discretion of the Director. 

The Director presented a communication addressed to the President from 
the Massachusetts Historical Commission asking that the Trustees give consider- 
ation to the certifying of the Boston Public Library as a Historic Landmark, 
under the provisions of the Massachusetts Historical Commission Act. 

Mr Canham called attention to the fact that acceptance of such a 
desicmation would transfer to the Massachusetts Historical Commission some of 
the Control over changes that the Trustees might deem inadvisable from their 
point of view, and, further, might tie the hands of the Trustees. 

The matter was left on the table. 



I 



II 



I 



I 



I 



The Director reported that, following a telephone call to the President 
by Mr Edward J. Logue, BRA Administrator, expressing his interest in pressing 
forward with the building of the addition to the Central Library building, a 
representative of Mr Logue had talked with the Director on the telephone and 
had stated that Mr Logue was proposing to request the Mayor to ask the Ctovernor 
to introduce in the Legislature an appropriation measure to provide from state 
funds some of the building funds needed for the construction. 

The Director stated that he had requested the representative, Mr Frank 
0»3rien, to ask Mr Logue to talk with the Director directly and that in a 
subsequent conversation with Mr Logue he had pointed out that psychologically 
it was not the most propitious time to introduce such legislation in view of the 
fact that the Eastern Regional Library Program was not yet in operation, and 
that a delay until such time would be advisable. He stated that Mr Logue had 
understood the situation and that the matter had been left that the subject 
would be reopened in October. 

The Director reported on the progress made on contract negotiations 
in respect to the Eastern Regional Library Program with representatives of the 
Board of Library Coimissioners at a conference held on May 17, 1965 with 
Mr William H. Kerr of the Law Department and himself. He stated that in regard 
to the proposal that the contract be made between the Trustees of the Library 
and the Board of Library Commissioners with the initial revolving fund coming 
from a Library trust fund, the Board of Library Commissioners had raised the 
issues that reimbursement was not possible from State funds for monies expended 
for retirement payments made from trust fund sources, that the individuals to 
be employed would not enjoy certain fringe benefits that City employees have, 
and that this could result in serious difficulties. Further, there was question 
concerning the proposal that payment by the State be in a globular amount month 
by month for services rendered as compared with the requirement of submission 
of itemized monthly statements as in the Central and Western Regions. It had 
been agreed that the Board of Library Commissioners would bring these suggestions 
to the attention of the Attorney-General's Office and the State Comptroller's 
Office as to their acceptability for contract arrangements. Further, that 
Mr Kerr would also consult with the above-mentioned offices in the matter and 
would be ready to report to the Board at its next stated meeting scheduled for 
June 25. He stated that Mr Kerr had been absent from the Law Department in 
the immediate period and therefore that it had not been possible to secure a 
report on the current status of the matter for the present meeting. He reported 
that Mr Kerr, following the conference on May 17, had informed him that special 
groups engaged in public service or euqployed by Boards had secured pension 
status through means of special legislation and that this was a possibility for 
the Eastern Regional Library Program. 

The Director was requested to get in touch with Mr Kerr and state that 
the matter had been discussed by the Board at the present meeting and to request 
a report from him on the situation. 

The present meeting being the last meeting before the summer recess, 
it was the sense of the meeting that the contract negotiations be carried through 
and completed with all speed and that the contract be executed before the next 

Board meeting. 

On motion duly made and seconded, it was 



-ifSS^'-^^^- 



~-^'r- — - -^ 



dm 



aos 



VOTED: 



and 

VOTED: 



that there be entered into with the Board of Library 
Coramissioners of the Commonwealth of Massachusetts, 
6U8 Beacon Street, Boston, Massachusetts, a contract for 
supplying regional library services to participating 
communities in the designated Eastern Regional Library 
Service Program area as prescribed by said contract, in 
accordance with Chapter 760, Acts of I960, as amended; 

that Augustin H. Parker, President of the Trustees of the 
Public Library of the City of Boston, be and hereby is 
authorized and directed in the name and behalf of the 
Trustees of the Public Library of the City of Boston to 
execute said contract; 



I 



I 



and 



and 

FURTHER 
VOTED: 



that Milton E. Lord, Director and Librarian, be and hereby 
is authorized to pay from time to time in terms of the 
contract with the Board of Library Commissioners of the 
Commonwealth of Massachusetts, 6U8 Beacon Street, Boston, 
Massachusetts, those expenses for supplying regional library 
services to participating communities in the designated 
Eastern Regional Library Service area as prescribed by said 
contract, the payments to be made from income and/or 
principal of the Dr Samuel Abbott Green Memorial Fund , if 
he finds that the conditions precedent to such payments have 
been fulfilled. 

The Assistant Director reported that new postcard reproductions had now 
been made of the Abbey paintings, and that the cost of the transparencies had 
been paid from unrestricted trust fund income in the amount of $2,000, He 
stated that the estimated cost of a supply of postcards made from these trans- 
parencies was $^,625. for 7,500 postcards from each of fifteen designs, a total 
of 112,^00 postcards. 

The Board approved an expenditure in the sum of $5,62^. for 112,^00 post- 
cards of the Abbey paintings, to be chargeable to the income of unrestricted 
trust funds. 

The Director called attention to the marked inprovement that had been 
made in the art work of the newer book lists and other materials being issued 
by the Library. The members of the Board indicated that this ir^^rovement had 
been noted by them. 

The Director also reported that additiuiial reproduction equipment was 
to be provided in connection with the Eastern Regional Library Program, to meet 
the increased need for printed materials. It was suggested that the Director 
investigate the possibility of purchasing instead of renting such new equipment. 

The Director called attention to the need for an alternate to act as 
Clerk Pro Tem during the summer recess; also the need for an alternate to 
serve as Secretary of Committees Pro Tem during the summer recess. 

On motion duly made and seconded, it was 



VOTED: that John J. Connolly be appointed Clerk Pro Tem for 
the period June 10, 1965 through October 8, 1965. 

VOTED: that John J. Connolly be appointed Secretary of Committees 

Pro Tem for the period June 10, 1965 through October 8, 1965. 

The Director presented a letter under date of June 10, 1965, from 
Mr Clifford DeBaun calling attention to the formation of a committee to request 
the City of Boston to consider the placement of trees along Boylston Street, 
and requesting that the Library allow its name to be used by the Committee. 
Tn view of the activity of the Back Bay Association in studying all facets 
for the inprovement of the area, it was agreed that the Board should take no 
action in respect to the request. 



Dissolved : 



(J Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, September 2U, 1965 



I 



I 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 300 p.m. 

Present: Messrs 'lanham, Parker, and Rabb. 
The President, Mr Parker, in the chair. 

The minutes of the regular meeting of June 10, 1965, as presented were 
approved , 

Action taken by the Finance Committee since the last meeting of the 
Board was approved as follows: 

On 18 June 1965 

For the Benton Building Fund 

To Sell : 

rts on 650 shs First National City Bank of New York 
(rts to expire June 28, 1965) 

On 23 June 1965 

For the General Investment Account 



I 



To Sell : 

$20,000. 
78 rts 



U. S. Treasury Us-8/l5/72 

First National City Bank of N.Y. 



- at market 

- at market 



I 



mmmmim 



aoB 



For the General Investment Account - (continued) 

To Purchase ; 

$10,000. First National City Bank of New York 
ks'l/l/90 Conv. notes 

And with riRhts Subscribing to; 

$10 000. First National City Bank of New York 
* Us-7/l/90 Conv. notes 

For the John Deferrari Indentur e of Trust 19U8 

To Sell ; 

$10,000. U. S. Treasury Us-SA$/66 

To Purchase; 



- limit 109 



- limit 100 



- at market 



$8,000. First National City Bank of New York n.^.. 109 

I4S-7/I/9O Conv. notes " ^^"^^ t^^ 

10 rts First National City Bank of New York - at market 

W ith 190 rts received and abo ve^purchased 10 rts First National 
City Bank of New !^ork to subscribe Tor 



$2,000. First National City Bank of New York 
ks'l/l/90 Conv. notes 

On 22 July 196$ 

For the General Investment Account 

To Sell ; 

$9,000. U. S. Treasury 3 3As-$/l^/66 
300 shs Louisville & Nashville Railroad 

On 23 August 196$ 

For the Benton Building Fund 
To Deposit ; 

$6,000. Wildey Savings Bank 

$$,000. East Boston Savings Bank 

$6, $00. Home Savings Bank 

$10,000. Hibernia Savings Bank 

$$,000. Dorchester Savings Bank 

$6, $00. Warren Institution for Savings 



- limit 100 



- at market 

- limit 71 



I 



1 



I 



I 



I 



?»n 



On 2 September 196$ 

For the General Investment Account 

To Sell ; 

UOO shs Procter & Gamble 

300 shs International Nickel 

300 shs United Aircraft 

UOO shs Torrington 

To Purchase; 



- limit 68 

- limit 8$ 
-limit 60 

- limit 7$ 



- at market 



$$0,000. Federal Land Bank U 3/8s-12/20/66 

To Deposit ; 

$60,000. Variable Interest Account at the First National 
Bank of Boston 3i% 

For the John Deferrari Indenture of Trust 19U8 



To Sell : 

$10,000. 
100 shs 
100 shs 



Atlantic Refining conv. debs. 
Eastman Kodak 
United Aircraft 



UJs.1987 



- limit 112 

- limit 93 

- limit 80 



- at market 

- limit 101| 



To Purchase ; 

$1$,000. Federal Land Bank h 3/8s-12/20/66 
$1$,000. Southern California Edison conv. debs. 
3 I/8S-I98O 

On 18 June 196$ 

To confirm the action taken hy the Finance Committee in respect to a 
bequest to the Boston Public Library by Bishop Fan Stylian Noli. 

VOTED; that there be and hereby is confirmed the action taken 
by the Finance Committee on June I8, 196$ as follows: 

That while The Public Library of the City of Boston greatly 
appreciates the bequest of the books described in Article Fifth: 
(h) of the Will of Bishop Fan Stylian Noli, it is not the desire 
of its Trustees to accept them, and accordingly^ it is hereby 

VOTED: that the Bequest of the books described in Article 
Fifth; (h) of the Will of Bishop Fan Stylian Noli, 
late of Boston, deceased, be and hereby is declined 
and that the Executrix of said Will be duly notified 
of this declination. 



af)S 



399 



On 2 August 196g 

To confirm the action taken to authorize the payment of $1,000- to 
Miss Louise Stimson for work completed on the Dioramas for the Print 
Department. 

VOTED: that there be and hereby is confirmed the action taken by 
the Finance Committee on A^gust 2, 196^ as follows: 



S 



I 



VOTED: 



and 

VOTED: 



that Milton F. Lord, Director, and Librarian, be and 
hereby is authori-ed to make payment of the sum of four 
thousand dollars ($1;,000.) from the Marjorie Wiggin 
Prescott Fund to Louise Stimson, 8a Monument Street, 
Concord, Massachusetts, for completed work on dioramas 
for the Print Department] 

that the Collector-Treasurer be and hereby is authorized 

to withdraw the sum of four thousand dollars ($1,000.) 

from the account entitled Trustees of the Public Library 

of the City of Boston, Marjorie Wiggin Prescott Fund 

in the Provident Institution for Savings in the Town 

of Boston, upon presentation by Milton E. Lord, Director 

and Librarian, of authorization to make payment to 

Louise Stimson, 8A Monument Street, Concord, Massachusetts, 

of the aforesaid sum. 

On 12 August 196$ 

To confirm action taken to accept a gift from Mr Sc Mrs Milton 
Burghardt for the purchase of a book. 

VOTED: that there be and hereby is confirmed the action taken 
by the Finance Committee on August 12, 1965 as follows: 

VOTED: that the Trustees of the Public Library of the City of 
Boston (a corporation under Chapter llU of the Acts of 
1878) accept with warr appreciation a gift in the sum 
of ten dollars ($10.00) from Mr Sc Mrs Milton Burghardt, 
of 25 Middle Street, South Dartmouth, Massachusetts, said 
gift to be used for the purchase of a book in memory of 
Paul Marvin Pease. 

The President reported that, under the Board ♦s new policy of investing 
income as received, trust fund income balances for 1965 had been invested for the 
period up to their distribtuion in January 1966, as follows: for General In- 
vestment Account, purchased, $35,000. U. S. Treasury Bills Dec. 31, 1965, 
dpposited in Provident Institution for Savings, $1,200; for Benton Book Fund, 
purchased $20,000. U. S. Treasury Bills Dec. 31, 1965, deposited in Provident 
Institution for Savings, $2,300; for the Children's Fund, deposited in the 
Provident Institution for Savings, $3,200. 

The action for investment of 1965 trust fund income balances as reported 
above was approved. 

The Director reported receipt of the quarterly statements of income and 
of principal from the National Shawmut Bank, Trustee of the John Deferrari 
Indenture of Trust, Dated July 1, 19ii7, of which copies had been forwarded to 
members of the Board. 



The Director reported receipt from Investment Counsel of the quarterly 
appraisals under date of July 26, 1965, of the General Investment Account and 
the John Deferrari Indenture of Trust, Dated December 13, 19U8. He reported 
that the appraisals had not included any recommendations for changes in invest- 
ments, but had stated that the unit value for the General Investment Account 
as of that date should be $1.6? • 

On motion duly made and seconded, it was 

VOTED: that effective September 2li, 1965, the unit value for the 
General Investment Account be and hereby is established 
as $1.67 per unit. 

The Director stated that Mr Philip J. MclJiff who had been offered and 
had accepted the position of Director, and Librarian, of the Public Library of 
the City of Boston was to assume his duties on October 1, 1965, and that his 
appointment should be formally ratified; and, further, that the appointment of 
Milton v.. Lord as Special Assistant for Library and Regional Development as of 
October 1, should also be ratified. 

On motion duly made and seconded, it was 



VOTED: 



and 

FURTHER 
VOTED: 



h 



that there be confirmed the appointment of Milton E. Lord, 
as Special Assistant for Library and Regional Development, 
at a salary of $22,200. per annum, effective October 1, 1965. 



that Milton E. Lord be appointed Director, and Librarian, 
Emeritus, effective October 1, 1965» 



I 



and 



I 



I 



VOTED: that there be confirmed the appointment of Philip J. McNiff, 

as Director, and Librarian, at a salary of $22,000. per annum, 
effective October 1, 1965. 

The Director stated that action should be taken to authorize Mr Mc^Uff 
to act in representation of the Trustees in those instances where the Director 
customarily has so acted. 

On motion duly made and seconded, it was 

VOTED: that effective as of October 1, 1965, the name of Philip J, 

McNiff be substituted for that of Milton E. Lord in all votes 
taken by the Board of Trustees wherever the Director, and 
Librarian has been authorized to enter into contracts, sign 
payrolls, and act in other ways in representation of the 
Trustees of the Boston Public Library. 

VOTED: that, for the signing of checks drawn upon the petty cash 
checking accounts- df the Library, Catherine A. Farrell, 
Principal Accountant, John J. Connolly, Assistant Director, or 
Elizabeth B. Brockunier, Clerk of the Corporation, Secretary 
of the Trustees, in the order of their respective availability 
be authorized to sign checks; and Philip J. McNiff, Director, 
John J. Connolly, Assistant Director, or Elizabeth B. Brockunier, 
Clerk of the Corporation, Secretary of the Trustees, in the 
order of their respective availability, be authorized to 
countersign checks, provided that in no instance does the same 
individual both sign and countersign a check. 



and 



400 



401 



VOTED: that Philip J. McNiff, Director, and Librarian, or upon his 
delegation, John J. Connolly, Assistant Director, or 
Elizabeth B. Brockunier, Assistant to the Director, and^ 
Clerk of the Trustees, be and hereby is authorized to sign 
on behalf of the Corporation in approval of the payment of 
all vouchers or bills covering expenditures to be charged m 
196^ to trust funds or trust funds income, said payments to 
be reported to the Trustees at their next regular meeting 
for confirmation. 

The Director brought to the attention of the Board that at the Annual 
Meeting it had been customary to elect the Director Clerk Pro Tern, to serve m 
the absence of the Clerk, and that Mr McNiff should be so elected, effective 
October 1, 1965. 



Board. 



The Director thereupon, in his capacity as Clerk Pro Tem, polled the 



First vote for Clerk Pro Tern 

Mr Canham voted for Philip J. McNiff, Msgr Murray absent, Mr 0«Connell 
absent, Mr Parker voted for Philip J- McNiff, Mr Rabb voted for 
Philip J. McNiff, and Philip J. McNiff was declared elected Clerk Pro 
Tem, effective October 1, 196^, to serve until the next Annual Meeting. 

The President then named Philip J. McNiff as Secretary of Committees 
Pro Tem effective October 1, 1965, and to serve until the next Annual Meeting. 

The Director reported a bequest by the late Madeleine C. Huiginn of a 
collection of books which had been examined by Library representatives who had 
recommended its declination inasmuch as the books were already in the Library s 

collections. 

It was the sense of the meeting 

that while The Public Library of the City of Boston greatly appreciates 
the bequest of the books described in Article One: (a) of the Will of 
Madeleine C. Huiginn, it is not the desire of its Trustees to accept 
them, and accordingly, it is hereby 

VOTED: that the Bequest of the books described in Article One: (a) of 
the van of Madeleine C. Huiggin, late of Boston, deceased, be 
and hereby is declined and that the Executors of said Vfill be 
duly notified of this declination. 

The Dlre^-tor reported that in response to public advertisement four bids 
for installing a diorama room in space adjacent to the Wiggin Gallery had been 
received and opened on August 2li, 1965, as follows: 



Modern Decorators, Inc. 
2U9 Washington Avenue 
Winthrop 

Rich Construction Co,, Inc. 
15 Speedway Avenue 
Boston 



$19,21^6.00 



$20,650.00 



I 



I 



Donoghue Construction Company 

26 Garden Street 

Arlington 

Frank B. Curly Co. 
560 Harrison Avenue 
Boston 



$20,91*1.00 



$36,000.00 



h 



and 

VOTED: 



I 



\ 



I 



The Director reported that the bids received were considerably 
higher than had been anticipated, but that the consulting architects. 
Architects Design Group, Inc., had reviewed the bidding and had recommended 
that the award to made to the low bidder. He stated, further, that an agree- 
ment should be entered into with the consulting architects for their services 
and that there should be authorized payment to the City Record for the public 
advertisement for bids. 

On motion duly made and seconded, it was 

VOTED: that there be, and herel^ is, awarded to Modem Decorators, 
Inc., 2U9 Washington Avenue, Winthrop, Massachusetts, the 
lowest responsible and eligible bidder in the public bidding, 
the contract for installing a diorama room in a space adjacent 
to the Wiggin Gallery, Central Library building, Copley Square, 
Boston, ih the total amount of nineteen thousand, two hundred 
forty-six dollars ($19,2U6.), and chargeable to the Dr Samuel 
Abbott Green Memorial Fund ; 

that Philip J. McNiff, Director and Librarian, be and hereby 
is authorized to make from time to time as specified in the 
contract with Modem Decorators, Inc., 2^9 Washington Avenue, 
Winthrop, Massachusetts, for installing a diorama room in a 
space adjacent to the Wiggin Gallery, Central Library building, 
Copley Square, Boston, the payments prescribed by said contract 
from income and/or principal of the Dr Samuel Abbott Green 
Memorial Fund , if he finds that the conditions precedent to such 
payments have been fulfilled; 

that the Temporary Collector-Treasurer be and hereby is 
authorized to withdraw from time to time, from unit holdings 
of the Dr Samuel Abbott Green Memorial Fund in the General 
Investment Account, units in monetary value to a total amount 
not to exceed nineteen thousand, two hundred forty-six dollars 
($19,21*6.) upon presentation by Philip J. McNiff, Director 
and Librarian, of authorization to make payments as specified 
in a contract with Modern Decorators, Inc., 2^9 Washington 
Avenue, Winthrop, Massachusetts, for installing a diorama room 
in a space adjacent to the Wiggin Gallery, Central Library 
Building, Copley Square, Boston. 

VOTED: that there be, and hereby is, entered into an agreement with 
Architects Design Group, Inc., 535 Boylston Street, Boston, 
Massachusetts, for architectural services in connection with the 
installation of a diorama room in a space adjacent to the 
Wiggin Gallery, Central Library building, Copley Square, Boston, 
in the total amount of one thousand nine hundred twenty-four 
dollars and sixty cents ($1,921*. 60), and chargeable to the 
Dr Samuel Abbott Green Memorial Fund; 



and 
VOTED: 



and 



<•< i;; r 






4' v»> 



and 

VOTED: 



and 

VOTED; 



and 



VOTED: 



and 

VOT^D: 



that Philip J. McNiff, Director and Librarian, be and hereby 
is authorized to make from time to time to Architects Design 
Group, Inc., $3^ Boylston Street, Boston, Massachusetts, for 
architectural services in connection with the installation 
of a diorama room in a space adjacent to the Wiggin Gallery, 
Central Library building, Copley Square, Boston, the payments 
prescribed by said agreement from income and/or principal 
of the Dr Samuel Abbott Green Memorial Fund , if he finds that 
the conditions precedent to such payments have been fulfilled; 

that the Collector-Treasurer be and hereby is authorized to 
withdraw from time to time, from unit holdings of the Dr 
Samuel Abbott Green Memorial Fund in the General Investment 
Account, units in monetary value to ^ total amount not to 
exceed one thousand nine hundred twenty-four dollars and 
sixty cents ($l,92ii.60) upon presentation by Philip J. McNiff, 
Director and Librarian, of authorization to make payments to 
Architects Design Group, Inc., 53^ Boylston Street, Boston, 
Massachusetts, for architectural services in connection with 
the installation of a diorama room in a space adjacent to 
the V'iggin Gallerj^, Central Library building, Copley Square, 
Boston. 

that there be, and hereby is, authorized payment to the City 
of Boston City Record for the public notice therein on 
inviting bids for the installation of a diorama room in a 
space adjacent to the Wiggin Gallery, Central Librarj^ building, 
Copley Square. Boston, in the total amount of thirty-nine 
dollars ($39.) and chargeable to the income and/or principal 
of the Dr Samuel Abbott Green Memorial Furd ? 

that Philip J. McNiff, Director and Librarian, be and hereby 
is authorised to make to the City of Boston City Record, for 
the public notice therein on inviting bids for the installation 
of a diorains room in a space adjacent to the Aiggin Gallery, 
Central Library building, Copley Square, Boston, the payment 
prescribed by said agreement from income and/or principal of 
the Dr Samuel Abbott Green Memorial Fund , if he finds that the 
conditions precedent to such payments have been fulfilled; 



and 

VOTED: 



that the Collector -Treasurer be and hereby is authorized to 
withdraw, from unit holdings of the Dr Samuel Abbott Green 
Memorial Fund in the General Investment Account, units in 
monetary value to a total amount not to exceed thirty-nine 
dollars ($39.) upon presentation by Philip J. McNiff, Director 
and Librarian, of authorization to make payment to the City 
of Boston City Record, for the public notice therein on in- 
viting bids for the installation of a diorama room in a space 
adjacent to the Wiggin Gallery, Central Library building, 
Copley Square, Boston. 

The Director reported that an extension of time to complete the con- 
tract for installation of steel shelving at Long Island had been requested by 



I 



I 



I 



I 



I 

\ 



I 



403 

the Republic Steel Corporation, whose installation progress was dependent 
upon the moving of books from the Central Library, that this had been slowed 
up by the unavailability of boys en^loyed under ABCD auspices to move the 
books fast enough to free shelving and thus release vertical elements in the 
Annex that are being used at Long Island, and that the extension of contract 
was therefore being recommended. 

On motion duly made and seconded, it was 

VOTED: that the contract with Republic Steel Corporation, 

1315 Albert Street, Youngstown, Ohio, for furnishing 
and erecting steel book stacks (Library Type) for 
storage of books within six (6) strucutres at Long 
Island, Boston, Massachusetts, be amended by striking 
out the words "within ten (10) months" as they appear 
in Article IT on page 7 of the contract and inserting 
in place therefor the following language "within 
sixteen (l6) months". 

The Director reported receipt of a comm.unicatlon under date of 
September 21, 196^, from Mr Kurt M. Hertzfeld, Vice President for Administrative 
Affairs, Boston University, informing the Library that the University anticipated 
turning over to the Tmstees on March 1, 1966, the property it has continued 
to use on Boylston Street. 

The Director stated that the present plan was to accept the property and 
then demolish the building and rent the land for parking purposes until it is 
possible for the Library to build on it. 

The Director reported as follows upon the status of negotiations con- 
cerning the Eastern Regional Library Program: that following the joint meeting 
of the BPL Trustees with the Board of Library Commissioners on July 13 a form 
of contract had been drafted by Mr William H. Kerr in representation of the 
Corporation Counsel of the City of Boston and submitted to the Library Com- 
missioners on August l8th, with a subsequent conference on September l6th 
between Mr Kerr and Mr Lord with the Library Comiriissioners, following which the 
Library Commissioners had expressed their reservations on eight points which they 
had requested Mr Lord as Chairman of the Eastern Regional Library Advisory Council 
to bring to the attention of its Executive and Planning Committees. The Director 
stated this was to be done at a joint session of the two committees on » " : 
September 29th, and that in preparation for their discussion he had prepared a 
full and detached statement in respect to the eight points cited by the Library 
Commissioners, which statement he was sending also to each of the Library 
Trustees. It was agreed that there was no action to be taken by the Library 
Trustees until the outcome of the discussions of September 29th should become 
known. 

The Director stated that real estate taxes on the property to the 
rear of the Central Library building were due and should be paid from the 
Benton Building Fund, 

On motion duly made and seconded, it was 

VOTED: that Milton E. Lord, Director, and Librarian, be, and 
hereby is, authorized to make painnent of real estate 



II 



IffiiMKff'SiiiSM'.'i 



-aaaSiW^U*- 



4^)5 



404 



taxes for 1965 from the Benton Building Fund on the follow 
ing properties and in the following amounts: 



Parcel 10U8 Blagden Street 
Parcel 10li9 Blagden Street 
Parcel 10^0 Blagden Street 



$U9U.50 

$h9U.S0 

$10,511.00 



I 



I 



The Clerk Pro Ten qualified for office by taking the following oath: 

I, Philip James McNiff, soleirmly swear that I will well 
and faithfully perform all the duties incumbent upon me 
as Clerk Pro Tem of the Trustees of the Public Library 
of the City of Boston; so help me God. 



The Board went into executive session at which action was taken as 
set forth below. 

The Board considered the action to be taken to effect payment to 
Milton E Lord Director and Librarian, of supplemental remuneration due for . 
the period October l' 1961 to March 6, 1963, with actual payment to be made 
as forlhe months JaAua^y through August 1965 -^^f ,f- f g^^^^,^^^^^^^^ 
such action as suggested by the Law Department of the City of Boston. 

The Trustees wish it understood that the reference to a possible suit 
in the vISe to follow is singly a legal formality, and that there had never 
been Ly suggestion of suit byV Lord against the City or the Trustees. 

VOTED: that if Milton E. Lord, Director and Librarian, files with 
the Trustees of the Public Library of the City of Boston a 
covenant not to sue for, and a release of all claims to, 
supplemental remuneration at the rate of $U,190 Per annum 
from October 1, 1961 to March 6, 1963, there be paid to him 
for the months, but only for the months, of January, 
February, March, April, May, June, July and August, 1965 
from the unrestricted income of trust funds listed in this 
Board »s vote of November 1, 1963, supplemental remuneration 
at the rate of seven hundred and fifty dollars ($750.; a 
month in addition to the supplemental remuneration provided 
by such vote for said months. 

The payment to Milton E. Lord of the above total amount is to be made 
from the incomfof the following unrestricted trust funds, as set forth in the 
vote of the Trustees on November 1, 1963: 





Sworn and subscribed to before me this 21st day of October, A.D. 1965 at Boston, 
Suffolk County, s.s., Massachusetts. 

^^ ,1 



' — 'Xh^ 




Notary Public 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, October 22, 1965 



I 



I 



Bernard 
Bradlee 
Center 
Ford Legacy 
Ford Trust 
Gammons 
Hemenway 
Hyde 



Lambert 

Moore 

North 

Potter 

Sigilman 

Skinner 

Stewart 

Treadwell 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 3:30 p.m. 

Present: Messrs Canham, 0»Connell, and Parker. 

The President, Mr Parker, in the chair. 

The minutes of the regular meeting of September 2U, 1965, as presented 
were approved. 

Action taken by the Finance Committee since the last meeting of the 
Board was approved as follows: 

On 5 October 1965 

For the Benton Book Fund 



To Purchase ; 

$30,000. Baltimore Gas & Elec, Co. Deb. 
a 5/8^ - 8/1/90 



- at market 



In accordance with the direction of the above vote Milton E. Lord, 
Director, and Librarian, thereupon stated to the Board that he would covenant 
not to sue for and release all claims to, supplemental remuneration at the rate 
of%h 190 per annum from October 1, 1961 to March 6, 1963, and that he would 
fild 1 formal certificate to this effect with the Trustees. 



Dissolved: 




I 



I 



$35,000. Sears Roebuck Acceptance Corp. Deb.- 

\x 5/8^ - 2/1/72 - at market 



The President stated that such action as had been taken by the 
Committee on Finance since the last meeting of the Board had been reported 
above for confirmation. 



erk Pro Tem 



4^')6 



40 



\ 



The President reported the receipt from the National Shawnut Bank, 
Trustee of the John Deferrari Indenture of Trust Dated July 1, 19U7, of the 
quarterly statements of income and of principal for the period July 1 - 
September 30, 1965, copies of which had been sent to the members of the 
Board. 

The President reported receipt of the quarterly appraisals for the 
General Investment Account and the John Deferrari Indenture of Trust Dated 
December 13, I9I48, from Investment Counsel, Messrs Scudder, Stevens and 
Clark He stated that there were no recommendations for changes m invest- 
ment but a report that the units of the General Investment Account in terms 
of the current market should be revalued to $1.72 per unit. 

On motion duly made and seconded, it was 

VOTED: that effective October 22, 196^, the unit value for the 
General Investment Account be and hereby is established 
as $1.72 per unit. 

The Director reported receipt of a bequest of $5,000. under the will 
of Sylvia Engel, late of Boston, to be funded and the income used for the 

purchase of books. 

On motion duly made and seconded, it was 



VOTED: 



and 
VOTED: 



that the sum of $5,000. tendered at this meeting of the 
Board as payment in full of the legacy given to the 
Trustees of the Public Library of the City of Boston 
(a corporation under Chapter III4 of the Acts of I878) 
by the will of Sylvia Engel who died on March 3, 196U, 
be, and the same hereby is accepted and funded as the 
Isaac and Clara Engel Family Fund , the income thereof 
to be used for the purchase of books; 

that the sum of five thousand dollars ($5,000.) which 
was this day funded as the Isaac and Cl ara Engel Family 
Fund be invested through the (MINERAL INVESTMENT AUCuUM" 
es^blished by vote of the Board on December 1, 1950 j 
that for the purpose of enabling such investment two 
thousand nine hundred and seven additional units be, and 
the same hereby are, added to said GENERAL INVESTMENT 
ACCOUNT, so that said GENERAL INVESTMENT ACCOUNT shall 
hereafter consist of l,U87,89li| units instead of 1,U8U,9875 
units as heretofore; and that the two thousand nine hundred 
and seven additional units hereby added to the GENERAL 
INVESTMENT ACCOUNT be, and the same hereby are, allocated 
to the Isaac and Clara Engel Family Fund on the basis of 
$1.72 per unit, which is hereby determined to be the present 
fair value per unit of the l,hQk,9^li units heretofore 
outstanding. 

The Director reported on further gifts to the North End Branch Ubrary: 
a further gift in memory of her mother from Miss Emilie Pugliano, and three 
gifts in memory of the late Asbury H. Herrick from Miss Emilie Pugliano, The 
Thursday Morning Group, and Mr and Mrs Carlo G. Tramontozzi. 

On motion duly made and seconded, it was 



I 



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I 



I 



I 



I 



VOTED: that there be and hereby is accepted by the Trustees of the 
Public Library of the City of Boston (a corporation under 
Chapter llh of the Acts of I878) with warm appreciation 
the gifts of friends of the North End Branch Library set 
forth below, to be used for miscellaneous purposes for the 
North End Branch Library: 

Emilie Pugliano 

In memory of Asbury H. Herrick $5*00 

Mr and Mrs Carlo G. Tramontozzi 

In memory of Asbury H. Herrick $10.00 

The Thursday Morning Group 

In memory of Asbury H. Herrick $10.00 

Emilie Pugliano 

In memory of her mother, Angela Pugliano $50.00 

The Director reported that for several years there has been in 
operation a program for acquisition of publications by the United States 
Library of Congress American Libraries Book Procurement Centers for some 
eighteen to twenty participating libraries, under the provisions of Public 
Law U60. He stated that the participating libraries contribute a small 
amount toward the cost of the items and in addition participate in a cooperative 
cataloging program. He reported that the countries covered under the PL U80 
program are the United Arab Republic, India and Pakistan, Israel, and 
Indonesia, and that at present there is an opening on the list of libraries 
to receive publications from Israel. Since the Boston Public Library has a 
collection in the Judaica field, he recommended that the Library request 
inclusion as one of the participating libraries in the Israwl program, with 
a view to Joining in such future programs as are Judged advantageous to the 

Library. 

On motion duly made and seconded, it was 

VOTED: that the Trustees of the Public Library of the City of 
Boston request the U. S. Library of Congress to include 
the Boston Public Library in the list of libraries to 
receive the publications under the Israel Public Law U80 
Project. 

The Director reported on the status of contract negotiations with 
the Board of Library Commissioners. He stated that his investigation of the 
situation corroborated the statement of Mr Lord in his recent communication 
to the Trustees concerning the deterioration of the position of the Director 
and of the Boston Public Library because of the long delay in inaugurating 
the Eastern Regional Library program, and that this was a situation that 
must be remedied with expedition, particularly so if the Library is to hope 
to receive outside financial support toward its Central Library building en- 
largement. 

He then reported on his conferences with the Director of the Division 
of Public Libraries on the points at issue in contract negotiations, with 
exploration of grounds of compromise vrtiile holding to the position of the 
Library, as defined by the Law Department of the City of Boston, that a 
budget cannot become an integral part of the contract. He stated that the 
Library, of course, could be expected to furnish a plan of services to be 



4<' ;S 



4 J) 



rendered and vou^d have to have an operating budget to correlate regional 
8e!?vIoe e^enditures vith its City of Boston expenditures. 

^ 4. A +v,o+ v.« v^lipved that progress had been made toward a 

Monday, October 25. 

He oointed out that the Library had actually started the inter-litoary 
..^.rthe Drecedine year and that the Library would press forward with 

operation would probably be put into effect in phases. 

He reported that equipnent for the office handling the inter-libraiy 
loans was urgently needed and^equested authorization to expend up to $3,000. 
from the DriSluel Abbott Green Memorial Fund for the purpose. 

On motion duly made and seconded, it was 

vryiED: that the Director, and Librarian, be and hereby i^ authorized 
to expend up to $3,000. from the income and/or principal of 
tteD^ Samuel Abbott Green Memorial Fund for the purchase of 
equipment for operation of inter-library loan services, 

that the Collector-Treasurer be and hereby is authorized to 
withdraw from time to time, from unit holdings of the 
Tt Samuel Abbott Green Memorial Fund in the General Invest- 
ment Account, units in monetary value to a total amount 
"of to exceed three thousand dollars ($3,000.) upon presenta- 
tion by Philip J. McNiff, Director and Librarian, of 
authorization to make payments for equipment purchased for 
operation of inter-library loan services. 

The Director reported that the Curator of Prints, «]■ Sinclair H.Hitchings, 

bS ^^»S? Hf^SS'J;:. th, r.nd „uld b. u.« t.r th. p«-=h.=. of „.»» 

for the Print Department. 



and 

FURTHER 
VOTED: 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, November 19, 1965 



I 



I 



I 



I 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 5:0^ p.m. 

Present: Messrs Canhara, Murray, O'Connell, Parker, and Rabb, 

The President, Mr Parker, in the chair. 

The minutes of the regular meeting of October 22, 1965, as presented 
were approved. 

Action taken by the Finance Committee since the last meeting of the 
Board was approved as follows: 

On 29 October 1965 

For the General Investment Account 
To Exchange : 

$65,000. U. S. Treasury Notes h% due November 15, 1965 
for 

$65,000. U. S. Treasury Notes 1^^^ due May l5, 196? - discount .9983 
On h November 1965 

For the John Deferrari Fund 



To Sell: 



650 rts Union Electric Company 



- at market 



Dissolved: 



fiLa^ It lif^Atck^^ 



Clerk 



To Deposit proceeds : 

In the Provident Institution for Savings - John Deferrari Fund. 
On 12 November 1965 

For the Benton Building Fund ; 
To Purchase : 

100 shs Ford Motor Co. 

100 shs Standard Oil of N.J. 

37 sh Standard Oil of Cal, 



- at market 

- at market 

- at market 



I 



I 



The Director stated that action should be taken at the present meeting 
to authorize the routine operating procedures during the calendar year 1966 in 
the matter of signing contracts entered into by the Corporation, of approval of 
payment of bills from trust funds income, and of the signing of checks drawn 
upon the petty cash checking accounts of the Library. 

On motion duly made and seconded, it waa 



•*a) 



and 



and 



^strb^a^d they hereby are ---^^1^ -S:'^:^/°„^tS 
any and all contracts voted to be made by the Bo«-d in the 
^ and behalf of the Corporation and any and all commani- 
^ons lAconnection vith the award of contracts so voted 
or recommended to be so voted. 

TOTED- that Philip J. McNiff, Director, and Libi-arian, or upon his 
VOTED, that Philip ^^^^ ^^ ^^^^^^^^ Assistant Director, or Elxza- 

beth B. Brockunier, Assistant to the P^rector, and Clerk of 
+h» Trustees be and hereby is authorized to sign on behalf 
of tSrSSoratton in approval of the P-y-f o^^^^ !°-^«f, 
or bills covering expenditures to be charged in 1966 to trust 
funds or trust funds income, said payments to be "P^^ted to 
the Trustees at their next regular meetxng for confirmation 
and approval. 

VOTED: that, for the signing of checks drawn upon the P^tt^ cash 
checking accounts of the Library, Catherine A. Farrell, 
Principal Accountant, John J. Connolly, Assistant Director, 
or Elizabeth B. Brockunier, Clerk of the Corporation, 
Secretary of the Trustees, in the order of their respective 
availability, be authorized to sign checksj and Philip o. 
McNiff. Director, John J. Connolly, Assistant Director, or 
Elizabeth B. Brockunier, Clerk of the Goir-oration, Secretary 
of the Trustees, in the order of their respective availability, 
be authorized to countersign checks, provided that in no 
instance does the same individual both sign and countersign 
a check. 
The Chairman of the Committee on Finance reported that there had been no 

above, 

Th*. President reported receipt of the fifteenth annual account of the 

i;jlch had bl^n sint to members of the Board. He stated that no objections had 
been raised by members of the Board. 

The President, in reporting on the September 30, 1965 appraisals of the 

toe Co™2tteron Finance and were confirmed earlier in the present meeting. 

The President stated that the John Deferrari Fund, representing the 
.o«ldu« If the esttte of the late John Deferrari, left to the Trustees to provide 
residue f *^^. *^** ^ °^_: ig t,, be used in the maintenance, care and repair of 
thf "?oh^ D^rra^ Wingl^ the new Central Library addition, has been heretofore 
held af a^eplr^e 1^ outside of the General Investment Account. He reported 



I 



I 



VOTED: 



and 

VOTED: 



I 



I 



I 



I 



4ri 

that it seemed advisable to incorporate it into the ^^^^^f /^^«fj^^^^^^??^^ 
so that its investment counseling services might be included in the general 
contract of Messrs Scudder, Stevens and Clark. 

On moUon duly made and seconded, it was 

that the J ohn Deferrari Fund_ , established by the Trustees of 
the Public Library of the City of Boston (a corporation under 
Chapter llU of the Acts of I878) at its meeting of May h, 1951, 
be added to the General Investment Account; 

it - 
that the sum of thirty-seven thousand six hundred sixty-seven 
dollars and ninety-six cents ($37,667.96), the total amount 
of the Joh n Deferrari Fund as of this day, be invested through 
the GENERAL INVES'lMElir ACCOUNT established by vote of the Board 
on December 1, 1950; that for the purpose of enabling such in- 
vestment twenty-one thousand nine hundred addiUonal units be, 
Ind the same hereby are, added to said GENERAL INVESTMENT ACCOUNT, 
80 that said GENERAL INVESTMENT ACCOUNT, shall hereafter 
consist of 1,507,97U| units instead of 1,U86,07% units as 
heretofore; and that the twenty-one thousand nine hundred 
additional units hereby added to the GENERAL INVESTMENT ACCOUNT 
be. and the same hereby are, allocated to the John Deferrari 
Fuid on the basis of $1.72 per unit, which is hereby determined 
toTe the present fair value per unit of the 1,U06,07U^ units 
heretofore outstanding. 

The Assistant Director (for General Library Operations) brought to the 
attention of the Board the recommendation of the Library's Auditors that they 
^ :Saged to mLe their examination of the Corporation's securities nearer the 
closing date for the fiscal year, namely, December 31, 1965, instead of in the 
late spring. 

The Director was authorized to employ the firm of Arthur Young & Co.. 
to make the annual examination of the holdings of the Corporation for the period 
January 1 through December 31, 1965 • 

The Director reported the gift of Mr Frank Wolny in appreciation of 
service rendered by the Library to him. 

On motion duly made and seconded, it was 

VOTED: that the sum of ten dollars ($10.) tendered as a gift at this 
meeting of the Board by Mr Frank Wolny, 2bl Talbot Avenue, 
Dorchester, Massachusetts, to the Trustees of the Public li- 
brary of the City of Boston (a corporation under Chapter IIU 
of the Acts of 1678) for the purchase of books be, and the 
same hereby is, accepted with gratitude. 

The Director reported the receipt of a gift from Or Pauline G. Stltt in 
appreciation of reference service rendered by the Library. 
On motion duly made and seconded, it was 

VOTED: that the sum of ten dollars ($10.) tendered as a gift at this 
meeting of the Board by Dr Pauline G. Stitt, 1101 Third 
Street, S.W., Washington, D. C, to the Trustees of the Public 
Library of the City of xk)ston (a corporation under Chapter III4 
of the Acts of 1678) for the purchase of books for the Music 
Department be, and the same hereby is, accepted with gratitude. 



4jli 



O 



1 i> 



The Director reported a further gift from Miss Pietrina Maravigna 
'- *^ oT^ot^^n K^rar/sr„aea. it was ^ . ^ 

--= aruC;" r^oCorrtfn ?^ ^^^rp^ratr u^ir 

sSeft ^slS Massachusetts, to be used for miscellaneous 
purposes for the North End Branch Library. 

J. J *v-+ ««■!,,<. were continuing to be taken from the pool 
The Director reported that coins "«" °°";'-"^^-. these were collected 

On motion duly made and seconded, it was 

plant^g and other incidental replacements in connection with 
the pool area in the North End Branch Library. 

4.^^ +v,,t thp r-urator of Prints. Mr Sinclair Hitchings, 
The Director reported that the ^^^^^L^L^^^^y of the estabUshment of 
had been interested to mark the ^*'«n^y-^^*^„'^^'?"^^r°ry, that he had been 

in touch with Mr wiggm s aaugnx^er, '^° . p^iebration of this twenty- 
tion of an iU-trated guide^o ^f^ -^^-^Hnd^cIted'Sat she would be interested 
fifth anniversary, and that yf^*^'^«s°°^^ ™, . t..,^.-. The Director stated that 
to make a contribution toward ^f ^-^,f P^^^^^^^i^^^'tJ^^ruld be useful not 

the volume to be i^^^f ^«^""„^%* ^^^^( ^^rld as a whole. He stated that a 
only to the Library itself, but to zne arT. woixu «= 
further report would be made at a later meeting. 

Eastern Regional Library Service program. 

He stated that on November 9 he had me^>^th the ^^i^^^ of 

Library Commissioners f/.f,-^;-,^^,^^ S"l^'- "^^^^ the Assistant 
attorney for the Board of ^"^»fy "^^ ^^ William H. Kerr of the Law Departjnent 

Director. 

+ ^^ +Ha+ +hP Board of Library Comniissioners were concerned over 
the matter rf^thrse^r^iLTonfrct, the matt ro^ 

imbursement for expenditures made, ^he matter of the use oi^ne ^^ ^j^^ 

the subsidiary libraries, the statement made ^^ f ^^'^^^^''^rL^brarylSmmis- 

would be used to build up */-^-^^^^/^f the ,bove coSt^nce that Z its Board 
sioners were so disturbed ^y the tenor ol ^^ ^^ ^^^ ^^ ^^^^ 

rSei no f°u;therdillingf ^tf ^ Srr in connection with the proposed contract. 



I 



I 



He reported that i. further conference was scheduled for Monday, 
November 22, at which it was hoped to work out an agreement which would 
provide for the bringing together in a separate document of all administrative 
details that the Board of Library Commissioners desired in order that the pro- 
gram could be gotten underway. He stated that in the meantime the Board of 
Library Commissioners is requesting an opinion of the Attorney-General as to 
the term agent and as to reimbursement as against payment for services rendered. 
He reported further that he has stressed to the Board of Library Commissioners 
the importance of getting this service underway, that the Assistant Attorney- 
General had indicated that some accounting for expenditures made would be 
necessary, and that the Chairman of the Board of Library Commissioners has under 
consideration the possibility that the supplying by the Library of the afore- 
mentioned administrative details of operation of the service might meet the 
Board's needs in fulfilling its responsibilities to the Commonwealth. 



Dissolved: 



\%^ypMh/ '6 l^hccJiu^^^^u^A^ 






Clerk 



Minutes of Meeting 
Corporation 



In Board of Trustees 
January 7, 1966 



I 



I 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 3O0 p.m. 

Present: Messrs Murray, O'Connell, Parker, and Rabb. 

The President, Mr Parker, in the chair. 

The minutes of the regular meeting of November 19, 196^, as presented 
were approved. 

Action taken by the Finance Committee since the last meeting of the 
Board was approved as follows: 

On 2)4 November 196$ 

For the General Investment Account 



I 



I 



To Purchase : 

$8/100 sh Monsanto Chemical Co. 
78/100 sh Columbia Broadcasting System 

For the John Deferrari Indenture of Trust 191; 8 

To Purchase ; 

76/100 sh Columbia Broadcasting System 



- at market 

- at market 



ii at market 



4i4 



4iO 



On 20 December 196^ 

For the General Investment Account 

To Sell : 

10 shs Sola Basic Industries 



- at inarket 



On 29 November 196^ 

To confirm action taken to accept a gift i n the sum of $100. from the 
Albert H, k Jessie D. Wiggin Foundation ^ 

VOTED: that there be and hereby is confirmed the action taken by the 
Finance Committee on November 29, 196^, as follows: 

VOTED: that there be and hereby is accepted by the Trustees of 
the Public Library of the City of Boston (a corporation 
under Chapter llU of the Acts of I878) the gift from the 
Albert H. and Jessie D. Wiggin Foundation of the sum of 
one hundred dollars ($100.) to be used in connection with 
the Boston Printmakers Eighteenth Annual Print Exhibition 
for the granting of an Albert H. Wiggin Memorial Purchase 
Prize in the amount of one hundred dollars ($100. )• 

On 6 January I966 

For the General Investment Account 
To Withdraw 
$13,000. Variable Interest Account - First National Bank of Boston 

The Director stated that at their first meeting of the year the Trustees 
customarily take action to direct the Collector -Treasurer to distribute :^ncome of 
the precpding year as follows: to make available the income of the General In^.est. 
ment Account, to pay Benton Book income in accordance with the Agreement of Com- 
promise to the Rector of Trinity Church in the amount of four-tenths and to the 
Trustees of the Library in the amount of six-tenths, and to pay the income of the 
Children «s Fund to the Rector of Trinity Church. 

On motion duly made and seconded, it was 

VOTED: that Philip J. McNiff, Director, and Librarian of the Public 

Library of the City of Boston, be and hereby is authorized and 
directed to cause to be distributed and paid to the Trustees 
of the Public Library of the City of Boston the income of the 
General Investment Account for the period of January 1, 1965, 
to December 31, 1965. 

and 



1 



f 



II 



I 



I 



•a*' 



and 



VOTED: that Philip J. McNiff, Director and Librarian of the Public 

Library of the City of Boston, be and hereby is authorized and 
directed to cause to be distributed and paid to the Rector 
of Trinity Church, to be held by said Rector pursuant to the 
provisions of the 12th Clause of the Will of Josiah H. Benton, 
as defined by the Agreement of Compromise, dated January 15, 
1935 and made in connection with the administration of the 
trust created by said Clause, four-tenths of the income of the 
Benton Book Fund for the period from January 1, 1965 to 
December 31, 1965, inclusive, now held in the custody of the 
Collector-Treasurer of the City of Boston, and to cause to be 
distributed and paid to the Trustees of the Public Library of 
the City of Boston the remaining six-tenths of said income for 
said period to be applied to the purchases provided in said 
Agreement of Compromise. 

VOTED: that Philip J. McNiff, Director and Librarian of the Public 

Library of the City of Boston, be and hereby is authorized and 
directed to cause to be paid to the Rector of Trinity Church 
income for the year ending December 31, 1965 on the Children's 
Fund, now held in the custody of the Collector-Treasurer of 
the City of Boston pursuant to the provisions of the 11th Clause 
of the Will of Josiah H. Benton as required by the 12th Clause 
of said Will. 



The Director stated that arrangements should be made for a meeting of a 

quorum of the Trustees at the vaults of the National Shawmut Bank to check the 

security holdings of the Corporation. It was agreed that the Trustees should 

meet at the vaults on V/ednesday, January 12, at 9:30 a.m. 

The Director reported receipt of the quarterly statements of income and 
of principal for the John Deferrari Indenture of Trust Dated July 1, 19ii7 sub- "^ 
mitted by the National Shawmut Bank as Trustee, copies of which had been forwarded 
to members of the Board, 

The Director announced receipt of the sum of $5,000. from Francis A, 
Comstock, of Newport, Rhode Island, to be used for publication expenses of his 
book on F. L. Griggs, the artist, entitled A Gothic Vision: F. L. Griggs and 
His Work . The Director stated that the two largest collectionsof the artist's 
work were in the Boston Public Library and the Ashmolean Museum at Oxford, Eng- 
land, and that these two institutions had been asked to sponsor the book without 
a financial commitment on their part. He recommended that the Library accept 
the invitation to sponsor the book and the gift toward the publication expenses 
for which further contributions were anticipated. 

On motion duly made and seconded, it was 

VOTED: that the Trustees of the Public Library of the City of Boston 
are happy to sponsor together with the Ashmolean Museum, 
Oxford, England, the volume written by Francis A. Comstock 
on the work of the artist F, L. Griggs, entitled A.Gothic Vision: 
F. L. Griggs and His Work ; ~^ ~" 



1 



I 



42B 



mi 



and 

V0T5D: 



+V,<it there be and hereby is accepted by the Trustees of the 
Pablic Ubrary of the City of Boston (a corporation under 
Chapter IIL of the Acts of 1878) with warm appreciation the 
S?t of Francis A. Gonstock, ?30 Indian Avenue, ^^yf^'-' . 
S, J T T A ^-p thP ^um of five thousand dollars C$5>0W.; 
to^l^d the expense of ■^publication of the book A Gothic Vision: 
^°Tr,rf.. nnd His work to be issued under the joint sponsor- 
skp'of ti J ^ Boston 1-ubUc Library and the Ashmolean Museum at 
Sxford, England, this gift to be known as the Uriggs Fund . 

The nirector stated that Mr Co^stock was P^^POf- - -^ --, -/^ ^ "^^ 
CriggrConecUonlnth: Librfryrfr for L.uisition of prints and drawings by 
Grigg*s contemporaries. 

^A o 'p.ir^+hoT' cT-ift bv Mr Morris Goodman for the pur- 
Chase ofTew'b^^k^rsSrt^t LTth^ ffX ^Leral years Mr Oood^n had made 

similar gifts, ^ j ^+ «oo 

On motion duly made and seconded, it was 

VOTFD. that the sum of two hundred dollars (ip200.) tendered as a gift 
VOTED, ^f ™^^^.^, ^f the Board by Mr Morris Goodman of Boston, 

^ssachuTetts \: the Trustees^f the ^f^^^^^^l^^^^^^^^ 
of Boston (a corporation under Chapter llU of the Acts ol ioro; 
for the purchase of new books be, and the same hereby is, 
accepted with gratitude • 

The Director announced a further gift of autograph letters and ^ocj^ents 

On motion duly made and seconded, it was 

VOTED- that there be and hereby is accepted ly the Trustees of the 
VOTED, that t e ^^^ ^^ ^^^^^^ ^^ corporation under 

Chapter IIUS the Acts of I878) with warm appreciation the 
father gift from Mr Richard A. Ehrlich of autograph letters 
ISdoucments received on December 23, 196$, ^o be added to 
the Virginia and Richard Ehrlich Collection as listed below. 

Napoleon III 

Napoleon 

Seward 

Mill 

Gounod 

de Lesseps 

Glad stone 

Girard 

Gruik shank 

Walsh 

Faraday 

Dinwiddle 

Kellogg 

Cox 

An Act 

Theatre 



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Montesquieu 

Gorky 

Rousseau 

Mendelsohn 

Gray 

Strauss 

Black stone 

Coke 

Monet 

Coligny 

Edwards 

Hancock 

Hancock 

Eliot 

Lowell 

Lowell 

Holmes 

Daudet 

Sparks 

Humperdinck 

Saint-Saens 

Marat 

Strauss 

Tschaikovsky 

Da Ponte 

Puccini 

Strauss 

Rouault 

Danton 

Casanova 

V/hite 

Gauguin 



ALS 

ALS 

AMs 

ALS 

MAN 

ALS 

ALS 

DS 

ALS 

LS 

ALS 

AL 

AD 

ALS 

ALS 

ADS 

ALS 

ALS 

ALS 

DS 

ALS 

ALS 

APS 

ALS 

ALS 

ALS 

LS 

MsAS 

DS 

ALS 

DS 

ALS 



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20 


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p. 


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p. 


3 


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p. 


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p. 


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P* 


1 


P* 


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P- 


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P* 


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P- 


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p. 



DS 


1 P- 


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2 p. 


ALS 


3 p. 

1 


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U p. 


ALS 


^ p- 


ALS 


1 p. 


DS 


1 p. 


A sig 




A Sketches 




LS 


1 p. 


ALS 


1 p. 


DS 


1 p. 


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(U)DS 


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D 


6 p. 


(U)ALS 


9 p. 



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The Director reported a gift by Mr Edmund S, Morgan for the purchase of 
books for the Rare Book Department. 

On motion duly made and seconded, it was 

VOTED: that the sum of one hundred dollars {4>100.) tendered as a 
gift at this meeting of the Board by Edmund S. Morgan, Esq, 
Department of History, Yale University, New Haven, Connecticut, 
to the Trustees of the Public Library of the City of Boston 
(a corporation under Chapter llli of the Acts of I878) for the 
purchase of rare books be, and the same hereby is, accepted 
with gratitude. 

The Director reported the gift by the staff of the sum of $13,96^.87 in 
commemoration of the Library's centennial. He stated that this was a very im- 
portant gift that had been c ollec ted by the staff at the time of the centennial, 
but which for various reasons had not been turned over to the Trustees at that 
time. He reported that in the meantime the fund had been in a savings account, 
with Mrs Ada A. Andelman and Mr Frank Bruno acting as Trustees, that in turning 
over the gift Mrs Andelman and Mr Bruno had stipulated that the staff wished to 
have a choice in the selection of the gift, and that he had informed them that 
he saw no objection to this procedure. He recommended acceptance of the gift, 
with there being added to it a small gift by certain members of the staff, namely. 



Hft- 



HI9 



are used • j j • + , « 

-On motion duly made and seconded, it was 



4J9 



VOTED: 



and 

VOTED: 



that the sum of thirteen thousand nine hundred sixty-five 
dollars and eighty-seven cents ($1'>965.87) tendered at 
this meeting of tte Board by the Boston Public Library Staff 
Centennial Committee to the Trustees of the P*l^= ^^^^^^ ^^^ 
of the City of Boston, (a corporation under Chapter 111* of the 

Acts of 1878) as a gift be, and the f^ y^^j:^}'\\l'^'''f^i^t 
with gratitude and funded as the Boston Public Library Staff 
Centennial Fund , the fund to be expended for ^" . ^PP^°P"^^^ 
rift for the add ition to the Central Library building to be 
Sleeted by the staff of the Boston Public Library, the income 
?ote added to principal until expenditure of the said Fund 
is ordered by the Board; 

that the principal of the Centennial Anniversary Fund i" the 
sum of one hundred seventy-eight dollars (W/B.) be and hereby 
is. added to the principal of the Boston Public Library Staff 
Ce;.tennial Fund in the sum of thirteen f^f.^^J^J'l^X'^^^. 
sixty-five dollars and eighty-seven cents ($13,965.a7J, making 
a new total for the Boston Public Lih r.^y Staff Centennial Fund 
of fourteen thousand one hundred forty-three dollars and 
eighty-seven cents ($lU,lU3.87)} 

that the sum of $lU,lh3.87 which was this day funded as the 
^.,t.. PnhHc T.1brar y Staff Ce ntennial Fund be ^f^^^ed through 
the General Investment Account established by vote if this Board 
on December 1, 1950; that for the purpose of enabling such 
investment eight thousand two hundred twenty-three additional 
units be, and the same hereby are, added to said General In- 
vestment Account so that said General Investment Account shall 
hereafter consist of l,506,hl9^ units instead of l,U98,196i 
units as heretofore; and that the eight thousand two hundred 
twenty-three additional units hereby added to the General In- 
vestment Account, be, and the same hereby are, allocated to 
the Boston P-h lic Library Staff Cente nnial Fund on the basis 
of $ 1?72 per unit, which'is hereby determined to be the Present 
?air value per unit of the l,li98,196| units heretofore outstanding. 

The Board requested the Director to prepare for the ^'[^^^^f^f ;^/^,Sf "f^^/gj^i'" 
able letter expressing the deep appreciation of the Trustees for this line giix. 

by the staff of the Library. 

Tha Director reoorted receipt of a communication under date of December 20, 
1965 fr^ MX Kurt K.Tertzfeld, Vice President for Administrative Affairs Boston 
flnivers^tv Informing the Trustees that the University-s building prograF. was 
sSphti; behind sSedule so that it would be unable to move into its new building 
before the middle of March 1966 and i1, therefore was requesting an extension 
of transfer of property to April 1, or April It, 19&t'. 



1 

1 



I 



and 

FimTHER 

VOTED: 



II 



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I 



It was the sense of the Board that postponement of transfer of the 
Boylston Street property to the Trustees of the Library until April 15 be 
approved • 

The Director reported that the architect had requested an extension of 
the contract for installation of a ddoram.a room adjacent to the Wiggin Gallery 
to March 30, 1966. He stated that with this delay the work would be corqjleted 
in time for the proposed anniversary observances in the Gallery, but that it 
must be completed by May 1, 

On motion duly made and seconded, it was 



VOTED: that the 
Avenue 



— — f 

.he contract with Modern Decorators, Inc., 2h9 Washington 
f.venue, Winthrop, Massachusetts, for the installation of a 
diorama room in a space adjacent to the Wi^gin Gallery, Central 
Library building, be amended by striking out the words "within 
eleven weeks" as they appear in Article II on page 7 of said 
contract and inserting in place thereof the following language 
"on or before March 30, 1966". 

The Director reported on the present status of the Eastern Regional Li- 
brary Service, stating that the last official communication was a letter to the 
President, and that the next step was waiting on the decision of the Attorney- 
General *s Office in respect to the form of contract proposed for the Boston 
Public Libraiy. He stated that there \ievp. points to whi.ch there was objection, 
such as the lack of referenr^e to any accompanying budget in the contract, monthly 
payments instead of reimbursement for expenditures, and that the President had 
acknowledged the letter with word that he would refer it to the Director • 

He stated that it is understood that the statement on the questions 
raised has been prepared by the Assistant Attorney-General, that it is awaiting 
review, and that the reply is expected the following week. 

The Director then reviewed possible next steps both if the reply were 
to be favorable or unfavorable — if favorable there was still to be overcome 
the reservations of the Board of Library Commis si oners j if unfavorable it would 
be well to have a meeting with Mr \^ailiam H. Kerr of the Law Department on a 
revision an