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Full text of "Corporation minutes [microform]"

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BOSTON PUBLIC LIBRARY 



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BOSTON PUBLIC LIBRARY 



BOARD OF TRUSTEES 



CORPORATION 



MINUTES 



JANUARY 21, 1981 



DECEMBER 14, 1990 




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Fax: "'1 6/288 5989 

O 1993, Applied Image, Inc., All Rights Reserved 




THIS FILE CREATED AND MICROFILMED 



THROUGH THE RESOURCES OF 



THE BOSTON PUBLIC LIBRARY 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Wednesday, January 21, 1981 



Minutes of Meeting 
Corporation 
January 21, 1981 
Page Two 



I • 



A meeting of the Trustees as a Corporation was held in the Trustees 



Room 



11:20 A.M. 



Present: Messrs. Parks, Snyder, Ms. Spring and Mr. Young, Trustees. 
Also present were representatives of the Professional Staff Association and AFSCME 
Local /rl526, and members of the public. 

The President, Mr. Snyder, presiding. 

The minutes of the Regular Meeting of the Corporation held on November 20, 
1930 were approved as presented. 

Action taken by the Committee on Finance since the last meeting of the 
Board were approved as follows: 

On November 26, 1980 

"VOTED: that there be entered into, without public advertising, with 
F. W. Faxon Company, Inc., 15 Southwest Park, Westwood, 
Massachusetts, a contract for (1) supplying periodicals and 
serials for the year 1981 and (2) servicing the subscriptions 
for the individual items throughout said period, subject to 
the terms, agreements, and conditions set forth in said contract." 

On December 5, 1980 

"VOTED: that the Collector-Treasurer be, and hereby is authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the General Investment Account: 



Amount Description 



Rate Maturity Price 



k'rinc ipai 



Incone Limit 



To Sell: 

$125,800 Cash in Savings 
Account 



$5.25 



$100 



63,000 U.S. Treasury 3.00 2/15/95 83 
1,500 shs. Briggs & Stratton 1.52 



24 



665 shs. Scudder Managed 11.7 
Reserves 
(approximate) 



10 



6,650 



778 



$125,800 $ 6,605 

53,950 1,950 
36.000 2,280 23 



To Purchase: 
1,500 shs. Eaton Corp 

400 shs. Motorola 

800 shs. Merck 

1,000 shs. Hilton Hotels 

600 shs. Big Three 
Industries 



fla^^ 


ir 1 c c 


1.72 


30 


1.40 


80 


2.30 


79 


1.60 


44 



p 



Zr^c^n^ l./>..4 



$ 45,000 $ 2.580 



1.00 



67 



32,000 
63,200 
44,000 



40,200 



560 



1,840 
1,600 



600 



$224,400 $ 7,180 

"VOTED: that the Collector-Treasurer be, and hereby is authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the General Investment Account: 



Amount Description Rat e Maturity Price Principal 



$ 4,000 



To Sell: 

Boston Mass 
Rapid Transit 



6,000 Boston Mass 

Rapid Transit 

15,000 U.S. Treasury 
Bonds 

1,000 U.S. Treasury 
Bonds 



$3.00 5/1/81 98 $ 3,200 



2.75 12/31/81 98 1/2 5,910 



3.25 6/15/83 83 12,450 



4.25 5/15/85 83 830 



Income 



120 



165 



488 



43 



32 



83 



82 



46 



70 



$222,400 $11,613 



BPL Form No 1046F— 1 /74 



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Minutes of Meeting 
Corporation 
January 21, 1981 
Page Three 



7,000 U.S. Treasury 
Bonds 



6.375 2/15/82 93 



6,510 



446 



4,000 U.S. Treasury 
Bonds 



7.125 11/15/82 90 



3,600 



285 



24,000 U.S Treasury 
Bonds 



6.375 8/15/84 83 



19,920 



1,530 



6,000 U.S. Treasury 
Bonds 



4.125 5/15/99 83 



4,980 



248 



9,000 U.S Treasury 
Bonds 



8.5 



5/15/95 71 



6,390 



765 



15,000 New York Tel. 
Ref. F/R 



8.875 3/15/15 70 



10,500 



1,331 



To Purchase: 



$75,010 $5,421 



$ 75,000 U S. Treasury 
Note 



9.00 8-10 yr. 92 



$69,000 $6,750 



"VOTED: that the Collector-Treasurer be, and hereby is authorized 

and directed on behalf of the Trustees of the Public Librarv 
of the City of Boston to take the following action with 
respect to the General Investment Account: 



Amount 



Description 



Rate Maturity Price Principal Income 



Roll over the maturing 



$150,000 



U.S. Treasury Bills 8.5* 12/4/80 



100 



$150,000 $11,489* 



*Annualized 



Minutes of Meeting 
Corporation 
January 21, 1981 
Page Four 



Into 



$150,000 



U.S. Treasury Bills 15. OE* 3/5/81 



96 



144,000 22,500* 



and 

VOTED: that the Secretary of Committees be, and hereby is authorized 
and directed to notify the Collector-Treasurer of the 
foregoing vote." 

The Director stated it was necessary to have the Board approval authorizing 
the addition of money to f uids in the General Investment Account. On a motion duly 
made and seconded, it was 



"VOTED: that the sum of $51,257.66 representing miscellaneous gifts 

and royalties contributed to funds established in the General 
Investment Account as follows: 



Fred Allen Fund 
Boston Authors Club 
Robert A. Feer Fund 
Marjorie Gibbons Fund 
Morris Goodman Fund 
Friends of Kirstein Fund 
Macy Margolis Fund 
Francis X. Moloney Fund 
Thomas Nason Fund 
Sidney Rabb Fund 
Wiggan Fund 

be added to those funds; 



1 1,155.00 

250.00 

1,000.00 

425.00 

100.00 

870.00 

65.00 

515.00 

44,942.66 

935.00 

1,000.00 



and 
VOTED 



that the sum of $51,257.66 which was this day added to the 
below mentioned funds be invested in units in the General 
Investment Account according to the following allocations: 



Minutes of Meeting 
Corporation 
January 21, 1981 
Page Five 



Fred Allen Fund 
Boston Authors Club 
Robert A. Feer Fund 
Marjorie Gibbons Fund 
Morris Goodman Fund 
Friends of Kirstein Fund 
Macy Margolis Fund 
Francis X. Moloney Fund 
Thomas Nason Fund 
Sidney Rabb Fund 
Wiggan Fund 



146 
585 

58 
509 

38 

301 

26,282 

547 

585 



units 



on the basis of $1.71 per unit, which is hereby determined 
to be the present fair market value per unit." 



The Director reported on recommendations received from Scudder, Stevens 
& Clark for actions relating to the General Investment Account. Following 
discussion and on a motion duly made and seconded, it was 

"VOTED: that the Collector-Treasurer be, and hereby is authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the General Investment Account: 



Amount 



Description 



Rate Maturity Price Principal Income 



With funds raised by the MATURING: 



$22,000 



Boston Mass. Rapid 3.25% 12/31/80 100 
Transit 



$22,000 $ 715 



PURCHASE 



$22,000 



Scudder Cash 
Investment Trust 



17.0EZ 



$22,000 $3,700E 



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Minutes of Meeting 
Corporation 
January 21, 1981 
Page Six 



and 



VOTED: that the Secretary of Committees be, and hereby is authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote." 

The Clerk stated that over the years it has been suggested that the procedure for 
approving the recoimnendations of Investment Counsel need to be changed. Up until 
now Investment Counsel has sent written recommendations to the Trustees, the votes 
have been prepared by the Clerk and held until the next ">eeting of the Board or 
sent through the mail for a ballot vote. It had even been suggested that 
Investment Counsel should be given the authority to authorize the recommendations 
directly. Mr, Young stated that it would not be wise to go to a totally managed 
arrangement but he did suggest that the procedure could be speeded up. Mr. Snyder 
proposed that the Clerk review the recommendations by telephone with the Chairman 
of the Committee on Finance. Following further discussion and on a motion duly 
made and seconded, it was voted that the Chairman of the Committee on Finance be 
authorized to approve the recommendations made by Investment Counsel and this action 
be approved by the full Board at their next meeting. 

The Director reported that a grant in the amount of $250,000 has been 
approved by the Board of Library Commissioners for purposes of converting the 
Research Library Catalog to microfiche. The Director emphasized the importance 
of this project in terms of cost benefit and service benefit by converting the 
catalog to microfiche and then continuing to supplement the basic catalog via 
computer based systems. The Library will finally be in a position to bring to an 
end the very lab'^r intensive function of filing cards. In addition to the cost 
implications the catalog once converted to microfiche can be distributed to various 
locations within the library system and beyond the Boston Public Library itself 
to improve bibliographic access to the collections. 

The Director reported that proposals from seven architects with re.«^pect 
to the study for the renovation and refurbishing of the McKim Building needed to 
be reviewed and a selection made. He suggested that a committee be appointed to 
undertake this task. Mr. Snyder agreed that there should be a committee and he 
appointed Mr. Paul Parks chairman of this special building committee. 

The meeting adjourned at 11:35 A.M. 



Clerk 





Please read, initial below and 
return tCo\ the Clerk 



Trustee 




^';^^!j^,?Jl;^1?^,'!?!>i 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

Minutes of Meeting In Board of Trustees 

Corporation Thursday, February 19, 1981 

A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 10:55 A.M. 

Present: Messrs. Parks, Snyder and Ms. Spring, Trustees. Also present 
were representatives of the Professional Staff Association and AFSCME Local #1526 
and members of the public. 

The President, Mr. Snyder, presiding. 

The minutes of the Regular Meeting of the Corporation held on January 21, 
1981 were approved as presented. 

At this point John Goliber, representing the AFSCTffi Union, was requested 
tc cease from tape r?.cording the meetiag. Following discussion on this matter, the 
Clerk was instructed by the President to seek a ruling from the Corporation Counsel 
on this issue. 

The Director stated that a recommendation had been received from Scudder, 
Stevens & Clark relative to the John Deferrari Indenture of Trust 19A8. On a motion 
duly made and seconded, it was 



"VOTED: 



that the Collector-Treasurer be, and hereby is authorized and 
directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action with respect to the 
John Deferrari Indenture of Trust 1948: 



Amount 



Rate 



Maturity 



Price 



Principal 



Income 



WITHDRAWAL OF: 

$36,000 Cash in Savings 5.0% 
Account 
(H-$38,800) 

PURCHASE OF: 

$40,000 U.S. Treasury 14.0%E 
Bills 



$ 1.00 



$36,000 



$1,800 



1 year 



$88.00 



$35,200 



$4,800 



Minutes of Meeting 
Corporation 
February 19, 1981 
Page Two 



Mr. Parks, chairman of the special building committee, reported that 
the committee had reviewed al3. of the seven proposals for a study for the renova- 
tion and reburbishing of the McKim Building and had selected the firm of Stull 
Associates. He stated that Stull Associates had done the best job in providing 
all of the information requested. The committee felt that the next best proposal 
was submitted by Paul J. Carroll & Associates. On a motion duly made and seconded, 
it was voted 

"that the architectural firm of Stull Associates be selected to 
perform a study for the renovation and refurbishing of the 
McKim Building." 

The Clerk was instructed to inform the Massachusetts Historical Commission of the 
action of the Board and to forward to them in keeping with the Commission's 
requirements copies of the proposal submitted by the top candidates. 



and June. 



The Clerk was requested to reschedule the regular meetings for March 



The meeting adjourned at 11:05 A.M. 




ecretary 



Please read, initial below and return 



Trustee 




and 

VOTED: 



that the Secretary of Committees be, and hereby is authorized and^ 
directed to notify the Collector-Treasurer of the foregoing vote." 



k\ BPL Form No 1046F— 1 /74 






TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

Minutes of Meeting In Board of Trustees 

Corporation Thursday, March 26, 1981 

A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 10:50 A.M. 

Present: Messrs. Parks, Snyder and Ms. Spring, Trustees. Also present 
were representatives of the Professional Staff Association and AFSCME Local 7^526 
and members of the public. 

The President, Mr. Snyder, presiding. 

The minutes of the Regular Meeting of the Corporation held on February 
19, 1981 were approved as presented. 

Action taken by the Committee on Finance since the last meeting of the 
Board vy^as approved as follows: 

On February 24, 1981 

"VOTED: that the Collector-Treasurer be, and hereby is authorized and 
directed on behalf of the Trustees of the Public Library of 
the City of Boston to take the following action with respect 
to the General Investment Account: 



Amount 



Security 



Rate 



Price Principal Income 



With the proceeds from the maturing: 



$150,000 



U.S. Treasury Bills 
3/5/81 



16. 6E 



100 



$150,000 $24,900 



TO PURCHASE 



$100,000 



50,000 



'u.S. Treasury Bills 
0/4/81 

Scudder Cash Investment 
Trust (holds $13,815) 



15. OE 96 $ 96,000 



16. 8E 100 50,000 



5^15,000* 



8,400 



$146,000 $23,400 



♦Annualized 



and 
VOTED : 



that the Secretary of Committees be, and hereby is authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



II 



BPL Form No 1046F— 1 /74 



^??^ 



■mwmm^sMmmm 



Minutes of Meeting 
Corporation 
March 26, 1981 
Page Two 



On March 24, 1981 



"VOTED: that the Collector-Treasurer be, and hereby is authorized and 
directed on behalf of the Trustees of the Public Library of 
the City of Boston to take the following action with respect 
to the General Investment Account 



Amount 



Description 



Rate Price Principal Income Limit 



$336,000 



TO LIQUIDATE 

Scudder Cash 
Investment Trust 
(holding $355,000) 



15.5% 



1.00 



$336,000 $ 52,000 



TO PURCHASE 



800 shs Eastman Kodak 

900 shs. Halliburton 

2,400 shs. C.R. Bard 

4,000 shs. Scovill Mfg. 

700 shs. DuPont 

(holding 500 shs.) 

600 shs. Motorola 

(holding 400 shs.) 



3.50 
1.20 
.44 
1.52 
3.15 

1.60 



80 
73 
27 
17 
50 

63 



$ 64,000 $ 2,800 $83 

$ 65,700 $ 1,080 76 

$ 64,800 $ 1,056 30 

$ 68,000 $ 6,080 19 

$ 35,000 $ 2,205 55 



$ 37,800 



960 68 



$335,300 $ 14,181 



and 
VOTED : 



that the Secretary of Committees be, and hereby is authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



II 






Minutes of Meeting 
Corporation 
March 26, 1981 
Page Three 



The Director reported that it was necessary at this time for the Trustees 
to enter into a contract with Digital Equipment Corporation for computer maintenance. 
The cost of this program would be paid to Digital Equipment Corporation under the 
Eastern Region Program. Following discussion and on a motion duly made and seconded, 
it was 



"VOTED 



that there be entered into a contract with Digital Equipment 
Corporation for the servicing of the DEC System 2020 installed 
in the Boston Public Library. The cost of said service to be 
paid under the Eastern Region Program budget; 



and 



VOTED 



that Philip J. McNIff, Director and Librarian, be, and hereby 
is authorized to make from time to time, as specified in said 
contract with Digital Equipment Corporation, monthly payments 
as prescribed in said contract." 

The Director stated that it was necessary at this time for the Trustees 
to enter into a Lease agreement with the Trustees of the Hyannis Public Library 
in connection with the Eastern Region Program. Following discussion and on a 
motion duly made and seconded, it was 



It 



VOTED : 



that there be entered into a lease agreement with the Trustees 
of the Hyannis Public Library Association for the rental of 
premises located at 401 Main Street, Hyannis, Massachusetts 
for the period from January 2, 1981 through June 30, 1981 with an 
option for renewal through June 30, 1984 at a monthly rate of 
six hundred twenty-five dollars ($625) through June 10, 1982 
with an option by lessor to adjust monthly rent for the remaining 
period from June 11, 1982 through June 30, 1984; 



and 



VOTED: that Philip J. McNiff, Director and Librarian, be, and hereby is 
authorized to make from time to time, as specified in said lease 
agreement with the Trustees of the Hyannis Public Library, monthly 
payments as prescribed in said lease agreement 



II 



The Director reported that approval had just been received from the 
Massachusetts Historical Commission for the Trustees to proceed with the contract 
for the Study for the Renovation and Refurbishing of the McKim Building. The 
Director also reported that a proposal has been submitted to the Office of 
Education under the Title II-C Program of the Higher Education Act. The objective 
of this proposal is the establishment in the Library of a major program aimed at 
the restoration and the preservation of research materials. A grant in the amount 






'rO 



Minutes of Meeting 
Corporation 
March 26, 1981 
Page Four 



of $203,000 has been received from the Board of Library Commissioners under the 
Library Services for Construction Act. This money is intended to help with the 
cost of converting the Research Library Catalog to microfiche. 

The meeting adjourned at 10:55 A.M. 





Clerk 



P/Te^e read, initial below and return 
:o tHe.Qlerk 




Trustee 






TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meet^nji 
Corporation 



In Board of Trustees 
Thursday, June 11, 1981 



The Annual Meeting of the Trustees of the Public Library as a Corporation 
was held in the Lecture Hall at 11:25 A.M. 

Present: Messrs. Park, Snyder, Ms. Spring and Mr. Young, Trustees. Also 
present were representatives of the staff and members of the public. 

Mr. Parks proposed that the officpr«? for the present year be reelected 
for another term. On a motion duly made and seconded, it was so VOTED; 

Arthur F. F. Snydc*., President 
Paul Parks, Vice President 
Liam M. Kelly, Clerk 
Philip J. McNiff, Clerk Pro Tem 

The Director stated that it was necessary at the Annual Meeting for the 
Trustees to approve votes necessary for the on-going business of the Corporation 
during the year. On motions duly made and seconded, it was 



•t\rr\Tf 



VOTED: 



that any member of the Corporation be, and hereby is authorized 
to sign on behalf of the Corporation bills, special drafts, 
and payrolls of the Library." 



and 



'^^^B 



"VOTED: that until the next annual meeting the President, or Vice 

President, or in the inability of either, any member of the 
Corporation, and by delegation the Director, or the Clerk 
of the Corporation be, and hereby is authorized to sign any 
and all contracts voted to be made by the Board in the name 
and behalf of the Corporation and any and all communications 
in connection with the award of contracts so voted or 
recommended to be so voted and to authorize payments under 
contracts so voted." 



and 



"VOTED: 



and 



Form No. 1046G— 11/74 



that the President be, and hereby is authorized and empowered 
to appoint a Finance Committee to serve until the next annual 
meeting, said Finance Committee to consist of not less than a 
quorum of the Trustees and to have power to act in representa- 
tion of the Corporation in the matter of the sale, purchase, 
investment, and reinvestment of cash, securities, and any 
other holdings belonging to the Corporation; 



-■ *=.«?^. 



Minutes of Annual Meeting 
Corporation 
June 11, 1981 
Page Two 



VOTED: that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees, be, and hereby is empowered to 
act by a vote of not less than three members in representation 
of the Corporation in the matter of the sale, purchase, invest- 
ment, and reinvestment of cash, securities, and any other 
holdings, belonging to the Corporation; 



and 
VOTED: 



that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees be, and hereby is empowered to 
act by vote of not less than three members in representation 
of the Corporation in the matter of the acceptance of bequests 
and gifts that may be made to the Corporation, such action as 
it takes in this respect always to be reported to the next 
regular meeting of the Corporation and at that time to be 
incorporated officially into the records of the Corporation." 



and 



M 



VOTED: that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director, and Librarian, or the Clerk of the Corporation be, 
and hereby is authorized to accept on behalf of the Trustees 
gifts, payments made in recognition for special services 
rendered and payments received for publications and prints 
executed under Library sponsorship which ir amount are not 
more than ten thousand dollars ($10,000.00) and, in connection 
with the acceptance of same, to endorse on behalf of the 
Trustees checks so received, said amounts to be reported to 
the Board at the next annual meeting." 



and 



Minutes of Annual Meeting 
Corporation 
June 11, 1981 
Page Three 



"VOTED: that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director, and Librarian, or the Clerk of the Corporation be, 
and hereby is authorized to accept on behalf of the Trustees 
gifts to be added to funds already established in the GENERAL 
INVESTMENT ACCOUNT, the acceptance of said amounts to be 
reported to the Board at their next meeting." 

The meeting adjourned at 11:35 A.M. 




Clerk 



Please read, initial below and return 
to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, June 11, 1981 



A meeting of the Trustees as a Corporation was held in the Lecture Hall 
at 11:35 P.M. 

Present: Messrs. Parks, Snyder, Ms. Spring and Mr. Young, Trustees. 
Also present were representatives of the staff and members of the public. 

The President, Mr. Snyder, presiding. 

The minutes of the Regular Meeting of the Corporation on March 26, 1981 
were approved as presented. 

The Director reported receipt of a communication from Scudder, Stevens 
& Clark with respect to the General Investment Account. On a motion duly made and 
seconded, it was 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the General Investment Account: 



Amount 



Description 



Rate 



With the funds raised by the maturing: 



$100,000 U.S. Treasury 
Bills 



6/A/81 



100 



$100,000 



Maturity Price Principal Income 



$14,105 



To PURCHASE 

$100,000 U.S. Treasury 
Bills 



16% 



6 months 



92 



$ 92,000 



$ 6,000* 



*Annualized Rate 



changed. 



and 

VOTED: that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote." 

Again it was voted that effective as of July 1, 1981 the unit value be 
On a motion duly made and seconded, it was 



"VOTED: 

and 
VOTED: 



that effective July 1, 1981, the unit value for the General Investment 
Account be, and hereby is, established as $1.79 per Unit; 



that the Clerk of the Corporation be, and hereby is, authorized and 
directed to notify the Collector-Treasurer of the foregoing vote." 



BPL Form No. 1046F— 1 /74 



.^i^i^m 



mmsim$jm^ 



♦> 



Minutes of Meeting 
Corporation 
June 11, 1981 
Page Two 

The Clerk reported that it was necessary to take action with respect 
to Investment Counselling services for the General Investment Account, John 
Deferrari Indenture of Trust 1948, Benton Book Fund, Benton Children s Fund and 
Fellowes Athenaeum Fund. He stated that the contract with Scudder. Stevens and 
Clark for the General Investment Account and John Deferrari Indenture of Trust 19^8 
had expired and the Trustees needed to decide what action would be taken with 
respect to all of the Funds. Mr. Young suggested that action on this matter be 
postponed so that this issue could be reviewed before any action is taken. It 
was so agreed. 

The Director stated that it was necessary for the Trustees to authorize 
distribution of income from Library Trust Funds at this time. On a motion 
duly made and seconded, it was 

"VOTED: that Philip J. McNiff, Director, and Librarian of the Public 
Library of the City of Boston be, and hereby is, authorized 
and directed to cause to be distributed and paid to the Rector 
of Trinity Church, to be held by said Rector pursuant to the 
provisions of the 12th Clause of the Will of Josiah H. Benton, 
as defined by the Agreement of Compromise, dated January 15, 19 35 
and made in connection with the administration of the trust 
created by said Cluase, four-tenths of the^ income of Benton 
Book Fund for the period from July 1, 19^ to June 30, 1981, 
inclusive, now held in the custody of the Collector-Treasurer 
of the City of Boston the remaining six-tenths of said income 
for said period to be applied to the purchases provided in said 
Agreement of Compromise." 



Minutes of Meeting 
Corporation 
June 11, 1981 
Page Three 



"VOTED: 



and 



"VOTED: 




that Philip J. McNiff, Director, and Librarian of the Public 
Library of the City of Boston be, and hereby is, authorized and 
directed to cause to be distributed and paid to the trustees of 
the Public Library of the City of Boston the income of the General 
investment Account for the period from July 1, 198^ to June 30, 198^. 



/ 



that Philip J. McNiff. Director, and Librarian of the Public 
^^h^aS of%he Cit. of Boscon .e ad e i- 

Athenaeum Fund for the period from July 1, 1980 to June 3U, 



The Clerk reported the recent receipt of communications from Scudder, 
Stevens & Clark with respect to the General Investment Account and the John 
Deferrari Indenture of Trust 1948. Following discussion and on a motion duly made 
and seconded, it was 

"VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the General Investment Account: 



and 



Aoount 



Descript 



ion 



Rate 



Price Principal Incom e Ligdt 



"VOTED: that Philip J. McNiff, Director, and Librarian of the Public 

Library of the City of Boston be, and hereby is, authorized and 
directed to cause to be paid to the Rector of Trinity Church 
income for the period from July 1, 1980 to June 30, 1981 on the 
Children's Fund, now held in the custody of the Collector-Treasurer 
of the City of Boston pursuant to the provisions of the 11th Clause 
of the Will of Josiah H. Benton, as required by the 12th Clause 
of said Will." 



TO SELL 



$48,000 9crr (h. $128,000) 



m E 1.00 



$48,000 



$8,160 E 



and 



TO PURCHASE 



1,500 ahs International Telephone 
and Telegraph 



2.60 



32 



$48,000 



$900 35 



.•^^^- 



Minutes of Meeting 
Corporation 
June 11, 1981 
Page Four 



and 
VOTED: 






that the Secretary of Conmiittees be, and hereby is, 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



and 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the John Deferrari Indenture of Trust 1948: 



AiKxait DescnptioQ 



Rate 



Price Principal Incane Limit 



TO SELL 



$38,000 Cash in Savings Account 5 1/2Z 

(H. $A8,000) 

AOO shs Briggs & Stratton 1.52 



TO PURCHASE 



1.00 



Ik 



$38,000 $2,090 



9,600 



606 



$47,600 $2,698 



21 



300 aha GeDeral Motors 



2.40 



54 



$16,200 $ 720 



SB 



400 sha Eaton 



1.72 



37 



14,800 



688 



500 shs International Telephone 2.60 
aod Telegraph 



32 



16,000 



1,300 



$47,000 $2,708 



,« 



Minutes of Meeting 
Corporation 
June 11, 1981 
Page Five 



and 
VOTED: 



that the Secretary of Comittees be, and hereby is, 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



The meeting adjourned at 11:40 A.M. 




Clerk 



Please read, initial below and return 
to^tKe Clerk 



Trustee 




mmmi^m^mm^i^m^^: 



W^yM'mrfl^iMT^:i-f^?^^^^W 



t 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, October 2, 1981 



A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 3:45 P.M. 

Present: Messrs. Parks, Snyder and Young, Trustees. Also present were 
representatives of the staff and members of the public. 

The President, Mr. Snyder, presiding. 

The minutes of the Regular Meeting and the Annual Meeting of the Corporation 
held on June 11, 1981 were approved as presented. 

Action taken by the Committee on Finance with respect to the General 
Investment Account and the John Deferrari Indenture of Trust 1948 since the last 
meeting of the Board were approved as follows: 

On September 23, 1981 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the General Investment Account: 



Amount 



Description 



Rate Maturity Price Principal Income 



With the MATURITY of 



$200,000 U.S. Treasury Notes 



10 1/8% 9/30/81 



100 



$200,000 



$20,250 



To PURCHASE: 



$100,000 U.S. Treasury Bills 
$100,000 U.S. Treasury Bills 



^Annualized rate 



17.0%C* 6 months 



17.7%E 1 year 



100 



100 



$100,000 
100,000 



$200,000 



$17,000'"' 
17,000 



$34,000 



and 
VOTED: 



that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



II 



/ 



BPL Form No 1046F— 1 /74 



H^^^ 



Minutes of Meeting 
Corporation 
October 2, 1981 
Page Two 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the General Investment Account: 



Amount 



Description 



Rate Maturity Price 



Principal 



Income 



Limit 



1,200 shs. 



2,500 shs. 



TO SELL: 

American Natural 3.44 

Resources 

(H. 1,200) 

Kaiser Aluminum 1.40 
& Chemical 
(H. 2,500) 



38 



$45,600 



$4,128 



19 



47,500 



$9 3,100 



3,500 



$7,628 



and 



36 



18 



VOTED: that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



•I 



Amount 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the John Deferrari Indenture of Trust 
1948: 



Description 



TO SELL 

600 shs. Kaiser Aluminum 
(H. 600) 

300 shs. American Natural Resources 
(H. 300) 

300 shs. Atlantic Richfield 
(H. 720) 

200 shs. Panhandle Eastern Corp. 
(H. 800) 



Rate Price Principal Income 



1.40 



3.44 



2.20 



2.00 



20 



39 



44 



35 



$12,000 



12,000 



13,200 



7,000 



$44,200 



$ 840 



1,032 



660 



400 



$2,932 



Limit 



19 



37 



41 



33 



and 
VOTED: 



that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



II 



.rK/j^^smsL 






Minutes of Meeting 
Corporation 
October 2, 1981 
Page Three 

The Director reported receipt of a communication from Scudder, Stevens 
& Clark with respect to the General Investment Account and the John Deferrari 
Indenture of Trust 1948. On a motion duly made and seconded, it was 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the General Investment Account: 



Amount 



Description 



Rate Maturity Price Principal Income 



Limit 



TO PURCHASE 

400 shs. General Motors 
(H. 1,023) 

800 shs. In*l Tel. & Tel. 
(H. 1,500) 

1,400 shs. Pillsbury 



2.40 



2.60 



1.07 



45 



27 



39 



$18,000 



21,600 



54,600 
$94,200 



$ 960 



2,080 



1,498 
$4,538 



49 



28 



40 



and 
VOTED : 



that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote." 



and 



"VOTED : 



that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the John Deferrari Indenture of 
Trust 1948: 



Order of Business 
Corporation 
October 2, 1981 
Page Four 



Amount 



Description 



Rate Maturity Price Principal Income 



Limit 



TO PURCHASE 

100 shs. Int'l Tel. & Tel. 2.60 
(H. 500) 

400 shs. Pillsbury 2.00 

400 shs. Big Three .60 

Industries 

500 shs. C. R. Bard .48 



27 



$ 2,700 



$ 260 



28 



37 


14,800 




800 


39 


29 


11,600 




240 


31 


25 


12.500 




240 


27 




$41,600 


$1 


,540 





and 
VOTED : 



that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote." 



The Director reported on several grant related projects. The new Inventor 
Information Service which has been set up with funding from the National Bureau of 
Standards to help improve the Library's capabilities in serving local inventory and 
technology related users has begun delivering computer based reference services. 
Several staff members have been trained to date in these new skills. The microfilming 
of the Research Library catalog is expected to begin sometime in the next month. 
This project is funded by a grant under the Library Services and Construction Act, 
a program administered by the Board of Library Commissioners. The Library has also 
received a grant for the establishment of a preservation laboratory for purposes of 
carrying out preservation work on several collections in the Rare Book Room including 
the Adams collection and the Defoe collection. These programs are expected to get 
underway in the coming weeks. Another grant has been received from the Board of 
Library Commissioners for the purpose of acquiring disk drives for the Library's 
computer to support the growing on-line catalog. 

The Director then reported that the Library has received a large gift of 
books on Asia from Glen W. Baxter. 



'm^: 



msmm 



I^^^^^E. 









Minutes of Meeting 
Corporation 
October 2, 1981 
Page Five 



The Director noted the earlier distribution of the annual statement of 
accounts from the National Shawraut Bank for the John Deferrari Indenture of Trust 
1947. The Clerk was asked to set up a meeting with the representatives of the 
National Shawmut Bank. 



The meeting adjourned at 3:50 P.M. 










Secretary 



Please read, initial below and return 
to the Secretary 



J^dLuo <^> 



%(bu^ 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, November 27, 1981 



A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 3:55 P.M. 

Present: Messrs. Snyder, Parks and Ms. Spring. Also present were repre- 
sentatives of the staff and members of the public. 

The President, Mr. Snyder, presiding. 

The minutes of the meeting of the Regular Meeting of the Corporation on 
October 2, 1981 were approved as presented. 

Action taken by the Committee on Finance with respect to the General 
Investment Account and the John Deferrari Indenture of Trust 1948 since the last 
meeting of the Board were approved as follows: 

On November 4, 1981 

"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the General Investment Account: 



Amount 



Description 



Rate 



Maturity Price Principal Income 



TO SELL 

1,200 shs. Marathon Oil 
(H. 1,200) 



2.00 



$83 



$100,000 



$2,400 



and 

VOTED: 



that the Secretary of Committees be, and herebv is, authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



M 



and 



Amount 



300 shs 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the John Deferrari Indenture of 
Trust 1948: 



Description 



Rate 



Maturity Price Principal Income 



TO SELL 

Marathon Oil 
(H. 300) 



2.00 



$84 



$25,200 



$600 



Limit 



$80 



and 
VOTED ; 



that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the foregoing 



Form No. 1046F— 11/74 






Minutes of Meeting 
Corporation 
November 27, 1981 
Page Two 



The Director reported receipt of a communication from Schudder, Stevens 
& Clark with respect to the General Investment Account and the John Deferrari Indenture 
of Trust 1948. On a motion duly made and seconded, it was 



Amount 



$100,000 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the General Investment Account: 



Description 



TO PURCHASE 

Scudder Cash 
Investment Trust 



Rate 



1A.0%E 



Maturity Price Principal Income 



1.00 



$100,000 



$14,000E 



and 
VOTED: 



that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



II 



and 



Amount 



$100,000 



$100,000 



*Annualized 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the General Investment Account: 



Description 



Rate Maturity Price Principal Income 



PROCEEDS FROM THE MATURING 
U. S. Treasury Bills 



12/3/81 



$100 



$100,000 



TO PURCHASE 

U. S. Treasury Notes 



13%E 



3 years 



$100 



and 
VOTED : 



$14,491* 



$100,000 $13,000E 



that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



If 



and 



f-'-^'c-^ 



Minutes of Meeting 
Corporation 
November 27, 1981 
Page Three 






"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the John Deferrari Indenture of 
Trust 1948: 



Amount 



Description 



Rate Maturity Price Principal Income 



$25,200 



TO PURCHASE 

Scudder Cash 
Investment Trust 



14.0%E 



1.00 



$25,200 



Limit 



$3,528 



and 

VOTED: 



that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



ft 



The Clerk stated that it was necessary for the Trustees to take a vote 
changing the unit value of the General Investment Account from $1.71 per unit to 
$1.49 per unit effective October 1, 1981. On a motion duly made and seconded, it 
was 



"VOTED: 



and 
VOTED : 



that effective October 1, 1981, the unit value for the 
General Investment Account be, and hereby is, established 
as $1.49 per unit; 



that the Clerk of the Corporation be, and hereby is, 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



The Director distributed copies of the summary of a study recently com- 
pleted by the architectural firm of Stull Associates for the renovation and 
refurbishing of the McKim Building. The Director stated that this firm had done 
an excellent job on the study and expressed the belief that the study would be 
extremely valuable in planning for this major undertaking at whatever time the funds 
become available. He recommended that the Trustees accept this study at this time 
and the staff continue with their evaluation of the program proposed by the 
architects. 






<1i^^^ 



'..^^rvy; 



Minutes of Meeting 
Corporation 
November 27, 1981 
Page Four 

The Director reported that the Administration was now ready "set up a 
preservation laboratory and to institute a preservation program in the library with 
'funds Lde available under the Higher Education Act Title ""^ /Streng hening 
Research Library Reserves Program.) He proposed that a request be sent to the 
Budget Of fice for the appropriation of the funds needed to pay for the personnel 
involved between now and'the end of the fiscal year. The Trustees were in agreement 

The meeting adjourned at 4:05 P.M. 



Clerk 



Please read, initial below and return 
to the Clerk 



Trustee 






TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, January 18, 1982 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 3:50 P.M. 

Present: Messrs. Snyder and Young and Ms. Spring, Trustees. Also 
present were representatives of the staff and members of the public. 

The President, Mr. Snyder, presiding. 

The minutes of the meeting of the Trustees held on November 27, 1981 
were approved as presented. 

The Chairman of the Finance Committee proposed that the recommenda- 
tions of investment counsel be adopted with respect to the General Investment 
Account and the John Deferrari Indenture of Trust. On a motion duly made and 
seconded, it was 



II 



VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the General Investment Account: 



Amount 



Description 



Rate 



Maturity Price Principal Income Limit 



TO SELL: 



$58,000 Scudder Cash 

Investment Trust 



12.0%E 



$ 1 



$ 58,000 



$ 6,960 



1,200 shs. Minnesota Mining 
& Mfg. 

964 shs. Exxon 

(H. 3,264 shs.) 

200 shs. General Re. Crop, 
(H. 1,000 shs.) 



3.00 



3.00 



1.76 



54 



31 



81 



64,800 



29,900 



16,200 
$168,900 



3,600 



2,892 



352 



$13,804 



50 



29 



77 



TO PURCHASE: 



$75,000 Prime Computer 
Conv. Sub. Deb. 



10.0% 



8/1/00 



98 



$ 73,500 



$ 7,500 102 



1,600 shs. Time, Inc 



800 shs. Avnet 



and 



VOTED : 



1.00 
1.00 



37 



45 



59,200 

36,000 

$168,700 



1,600 41 



800 



$9,900 



that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector 'Treasurer of the foregoing 



vote. 



II 



48 



BPL Form No 1046F— 1 /74 



■^^mmwj^^^ 



m^im^ 



»^ 



i* 



Minutes of Meeting 
Corporation 
January 18, 1982 
Page Two 



and 



Amount 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the John Deferrari Indenture of Trust 1948: 



Description 



Rate Maturity 



Price Principal Income 



TO SELL: 

600 shs. Kaiser Aluminum 

300 shs. Minesota Mining 
& Mfg. 

150 shs. General Re Corp 
(H. 400 shs.) 

368 shs. Exxon 

(H. 1,168 shs.) 



TO PURCHASE: 

$25,000 Prime Computer 
Conv. Sub. Deb, 

400 shs. Time, Inc. 

200 shs. Avnet 



1.40 
3.00 

1.76 

3.00 



$16 



54 



81 



31 



$ 9,600 
16,200 



12,150 



11,400 
$49,350 



$ 840 
900 

264 

1,104 
$3,108 



10.0% 

1.00 
1.00 



8/1/00 



98 



37 



45 



$24,500 



14,800 
9,000 



$48,300 



$2,500 



^00 



200 



$3,100 



and 
VOTED : 



that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the foregoing 



Minutes of Meeting 
Corporation 
January 18, 1982 
Page Three 



"VOTED: 



Limit 



15 
50 

77 

29 



and 
VOTED 



and 



"VOTED 



102 



41 



48 



and 
VOTED: 



vote. 



II 



The Director reported that moneys have been received for the estab- 
lishment of two new book funds. A donation of $3,500 was received from 
Priscilla D. Clinton for the Sackville H. M. Clinton Fund. At the beginning 
of December Mr. George Gloss gave the Library a large number of used books for 
the purpose of holding a book sale. The book sale was held in December and the 
sale realized $7,500. The Director said that a sale of the remainder of the 
books could be held some time in the early Spring. Following further discussion 
and on a motion duly made and seconded, it was 



that the sum of thirty-five hundred dollars ($3,500) tendered 
at this meeting of the Board by Mrs. Sackville Clinton to 
the Trustees of the Public Library of the City of Boston 
(a corporation under Chapter 114 of the Acts of 1878) be, 
and the same is, hereby accepted and funded as the Sackville 
H. M. Clinton Fund to be invested, and the income only, to 
be used for the purchase of materials relating to the Sacco- 
Venzetti collections of the Library; 



that the sum of $3,500 which was this day funded as the 
Sackville H. M. Clinton Fund be invested through the General 
Investment Account established by vote of the Board of 
Trustees on December 1, 1950; that for the purpose of 
enabling such investment two thousand three hundred forty- 
nine units be, and the same hereby are, added to said 
General Investment Account and allocated to the Sackville 
H. M. Clinton Fund on the basis of $1.49, which is hereby 
determined to be the fair unit value." 



that the sum of seventy-five hundred dollars ($7,500) re- 
presenting the proceeds from the first George Gloss book 
sale tendered at this meeting of the Board to the Trustees 
of the Public Library of the City of Boston (a corporation 
under Cahpter 114 of the Acts of 1878) be, and the same here- 
by is, accepted with gratitude and funded as the George 
Gloss Fund, the income only, to be used for the purchase of 
children's books for addition to the permanent collections 
of the library; 



that the sum of $7,500 which was this day funded as the George 
Gloss Fund be invested through the General Investment Account 
established by vote of the Board of Trustees on December 1, 1950; 
that for the purpose of enabling such investment five thousand 
thirty-three and one-lialf units be, and the same hereby are, 
added to said General Investment Account and allocated to the 
George Gloss Fund on the basis of $1.49, which is hereby 
determined to be the fair unit value." 



uf ^■'>-^,>:')'Ci^ iy'-:^y:\ 



i s 



Minutes of Meeting 
Corporation 
January 18, 1982 
Page Four 

In addition the Trustees authorized the establishment of three other 
funds within the General Investment Account, i.e., the Philip J. McNiff Fund, 
the Richard E. Ehrlich Fund, and the Antiquarian Booksellers Association of 
America, Inc. Fund. 

"VOTED: that the sum of six thousand seven hundred and sixty dollars 

$6,760) tendered at this meeting of the Board on behalf of Mr. 
Sidney R. Rabb to the Trustees of the Public Library of the 
City of Boston (a corporation under Chapter 114 of the Acts of 
1878) be, and the same hereby is, accepted with gratitude and 
funded as the Philip J. McNiff Fund, the income only, to be 
used "for the purpose of acquiring Irish literature" to be 
added to the permanent collections of the Library; 



and 
VOTED: 



that the sum of $6,760 which was this day funded as the Philip 
J. McNiff Fund be invested through the General Investment 
Account established by vote of the Board of Trustees on 
December 1, 1950; four thousand five hundred thirty-seven units 
be, and the same hereby are, added to said General Investment 
Account and allocated to be determined to be the fair unit value." 



and 



"VOTED: that the sum of seven hundred thirty-five dollars ($735) 

tendered at this meeting of the Board on behalf of the friends 
of Richard E. Ehrlich to the Trustees of the Public Library of 
the City of Boston (a corporation under Chapter llA of the Acts 
of 1878) be, and the same hereby is, accepted with gratitude 
and funded as the Richard E. Ehrlich Fund, the income only, to 
be used for the purchase of manuscripts and materials on the 
theatre to be added to the permanent collections of the Library; 



and 
VOTED : 



that the sum of $735 which was this day funded as the Richard E. 
Ehrlich Fund be invested through the General Investment Account 
established by vote of the Board of Trustees on December 1, 1950; 
four hundred ninety-three units be, and the same hereby are, 
added to said General Investment Account and allocated to the 
Richard E. Ehrlich Fund on the basis of $1.49, which is hereby 
determined to be the fair unit value." 



Minutes of Meeting 
Corporation 
January 18, 1982 
Page Five 



and 



"VOTED: that the sum of eleven thousand two hundred eighty dollars 

($11,280) tendered at this meeting of the Board on behalf of 
the New England Chapter of the Antiquarian Booksellers 
Association of America Inc. to the Trustees of the Public 
Library of the City of Boston (a corporation under Chapter 114 
of the Acts of 1878) be, and the same hereby is, accepted with 
gratitude and funded as the Antiquarian Booksellers Association 
Fund, the income only, to be used for the purchase of materials 
to be added to the Rare Book collections of the Library; 

and 

VOTED: that the sum of $11,280 which was this day funded as the 

Antiquarian Booksellers Association Fund be invested through 
the General Investment Account established by vote of the 
Board of Trustees on December 1, 1950; seven thousand five 
hundred seventy and one-half units be, and the same hereby are, 
added to said General Investment Account and allocated to the 
Antiquarian Booksellers Association Fund on the basis of $1.49, 
which is hereby determined to be the fair unit value." 

The Clerk reported that the annual audit has been recently completed 
by Arthur Young & Company and recommended that the Trustees vote to authorize 
the payment of the annual audit from undistributed income. On a motion duly 
made and seconded, it was 

"VOTED: that the costs of the annual audit shall be assessed propor- 
tionately against the undistributed income of each of the 
funds involved." 



The meeting adjourned at 4:00 P.M. 




Clerk 



Please read, initial below and 
return to the Clerk 




Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board ot Trustees 
Friday, February 26, 1982 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 3:40 p.m. 

Present: Messrs. Synder, Parks, Young and Ms. Spring, Trustees. Also 
present were representatives of the ataff and members of the public. 

The President, Mr. Snyder, presiding. 

The minutes of the meeting of the Trustees held on January 18, 1982 
were approved as presented. 

The Director reported receipt of communications from Scudder, Stevens 
& Clark with respect to the John Deferrari Indenture of Trust and with respect to 
the revision of the unit value of the General Investment Account. On a motion 
duly made and seconded, it was 

"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the John Deferrari Indenture of 
Trust 1948: 



Amount 



Description 



Rate Maturity Price 



Principal Income 



WITH THE PROCEEDS FROM THE MATURING: 



$40,000 U.S. Treasury Bills 



2/25/82 



100 



$40,000 



$5,106* 



PURCHASE : 
$40,000 U.S. Treasury Notes 
*annualized 



15%E 2/28/84 



100 



$40,000 



$6,000E 



and 
VOTED : 



and 



that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote." 



"VOTED: that effective February 26, 1982, the unit value for the 
General Investment Account be, and hereby is, established 
as $1.62 per unit; 



and 
VOTED 



that the Clerk of the Corporation be, and hereby is, 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



BPL Form No 1046F— 1 /74 



SSm^^ 



Minutes of Meeting 
Corporation 
February 26, 1982 
Page Two 



The Director stated that it would be desirable to amend the contract 
for the microfilming of the Research Library Catalog which is being funded under 
a grant from the Library Services and Construction Act. The original contract 
provided for the conversion of catcilog cards to microfiche at a density of 1,200 
cards per fiche. The initial test fiche proved to be unsatisfactory and the 
contractor. Graphic Microfilm, subsequently developed a system for the producion 
of fiche at a density of 2,400 cards per fiche. The Director stated that it 
would be desirable to have the catalog reproduced on this basis although the 
initial cost would be more than originally planned. In response to a question, 
the Clerk stated that the cost would be $45,000 more than provided for by the 
grant. The Director stated that while the initial cost would be higher the 
actual cost in the long run would be less because the number of fiche required 
would be reduced from 7,000 to 3,500. Following further discussion and on a 
motion duly made and seconded, it was so voted. 

The meeting adjourned at 3:45 p.m. 




Clerk 



Please read, initial below and 
returii_to the Clerk 



Trustee 




\ 

\ ' . 

TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

Minutes of Meeting In Board of Trustees 

Corporation Friday, April 23, 1982 

A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 3:45 p.m. 

Present: Messrs. Snyder, Young and Ms. Spring. Also present were 
representatives of the staff and members of the public. 

The President, Mr. Snyder, presiding. 

The minutes of the meeting of the Regular Meeting of the Corporation on 
February 26, 1982 were approved as presented. 

Action taken by the Committee on Finance with respect to the General 
Investment Account since the last meeting of the Board was approved as follows: 

On March 25, 1982 




"VOTED: 



that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the General Investment Account: 



Amount 



Description 



Rate 



Maturity 



Price 



Principal 



Income 



Proceeds from the Maturing: 
$100,000 U.S. Treasury Bills 



3/25/82 



100 



$100,000 



$14,528* 



And Sale of: 

$106,000 SCIT 

(Holds $193,000) 

$100,000 U.S. Treasury Bills 



13.5E% 



9/9/82 



100 



94 



$106,000 
94,000 



$300,000 



$14,300E 
14,468 * 
$43,296 



To Purchase: 



$100,000 U.S. Treasury Notes 14E% 

$100,000 U.S. Treasury Notes 14E% 

$100,000 Export Development ^^i^c^ 
Corp. Notes** 



2 years 
4 years 

4/1/87 



100 
100 

100 



$100,000 
100,000 

100,000 
$300,000 



$14,000E 
14,000E 

14,500 
$42,500E 



Minutes of Meeting 
Corporation 
April 23, 1982 
Page Two 



The Clerk stated that at the previous meeting a member of the public 
had requested that the minutes of the meetings of the Board be distributed to 
all branch libraries for public posting. He said that upon reflection it had 
seemed wise to reconsider this proposal inasmuch as it might not be in the public 
interest and might also create an undesirable precedent as far as other City 
departments are concerned. For those reasons he checked with other City depart- 
ments to determine their current policy as to access to their records. Accord- 
ing to the School Committee's General Counsel the proceedings of the School 
Committee "are available in the secretary's office for public inspection and 
copying." According to the legal counsel for Trustees of the City Hospital 
"the minutes of the meetings of the Hospital Trustees are maintained in the 
Coimniss loner's office. They are available for reading upon request consistent 
with the Freedom of Information Act. There is no public dissemination." In 
the case of the Boston Redevelopment Authority "the minutes of meetings are 
maintained in the Secretary's office in books. They may be examined by request- 
ing the book with specific meeting date. There is no public dissemination." 
The Clerk proposed that the Board retain the long standing policy that provides 
for access to individuals who are interested. The Trustees agreed. 

A member of the public questioned why the contract with Scudder, 
Stevens & Clark did not appear in the minutes of the meeting. The Clerk 
acknowledged that any vote awarding a contract should be recorded in the minutes. 
In this case it was conceivable that it had been missed due to the fact that a 
decision to award this contract had been delayed for a period of months. All of 
the votes of the Board are audited by Arthur Young & Company each year during 
the annual audit and votes that have been missed for one reason or another would 
be identified at that particular time. 

The meeting adjourned at 4:00 p.m. 





Clerk 




ead, initial below and 
o the Clerk 




Trustee 



*Annualized 
**or similar issue 



and 
VOTED : 



that the Secretary of the Committees be, and hereby is, 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



BPL Form No. 1046F— 1 /74 






TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



On Board of Trustees 
Friday, July 23, 1982 



The Annual Meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room at 4:15 p.m. 

Present: Messrs. Snyder, Young and Ms. Spring, Trustees. Also present 
were representatives of the staff. 

Ms. Spring proposed that Mr. Snyder be reelected for another term as 
President. Mr. Young seconded the motion. Mr. Snyder was declared reelected. 

Ms. Spring proposed that Mr. Parks be reelected for another term as Vice 
President. Mr. Young seconded the motion. Mr. Parks was declared reelected. 

Ms. Spring proposed that Mr. Kelly be reelected for another term as Clerk, 
Mr. Young seconded the motion. Mr. Kelly was so reelected. 

Ms. Spring proposed that Mr. McNiff be reelected for another term as 
Clerk Pro Tern. Mr. Young seconded the motion. Mr. McNiff was so reelected. 

The Director stated that it was necessary at the Annual Meeting for the 
Trustees to approve votes necessary for the on-going business of the Corporation 
during the year. On motion auly made and seconded, it was 

"VOTED: that any member of the Corporation be, and hereby is, authorized 
to sign on behalf of the Corporation bills, special drafts, and 
payrolls of the Library." 



and 



"VOTED: that until the next annual meeting the President, or Vice President, 
or in the inability of either, any member of the Corporation, and by 
delegation the Director, or the Clerk of the Corporation be, and 
hereby is authorized to sign any and all contracts voted to be made 
by the Board in the name and behalf of the Corporation and any and 
all communications in connection with the award of contracts so 
voted or recommended to be so voted and to authorize payments under 
contracts so voted." 



and 



"VOTED; 



that the President be, and hereby is authorized and empowered to 
appoint a Finance Committee to serve until the next annual meeting, 
said Finance Committee to consist of not less than a quorum of the 
Trustees and to have power to act in representation of the 
Corporation in the matter of the sale, purchase, investment, and 
reinvestment of cash, securities, and any other holdings belonging 
to the Corporation; 



and 



Form No. 1046G— 11/74 



5:1*^ 



iS-^. ^^^ 



Minutes of Annual Meeting 
Corporation 
July 23, 1982 
Page Two 

"V^OTED: that the Finance Committee, being made up itself of not less than 
a quorum of the Trustees be, and hereby is empowered to act by a 
vote of not less than three members in representation of the 
Corporation in the matter of the sale, purchase, investment and 
reinvestment of cash, securities, and any other holdings, belong- 
ing to the Corporation; 



and 

VOTED: 



and 



"VOTED: 



that the Finance Committee, being made up itself of not less than 
a quorum of the Trustees be, and hereby is empowered to act by 
vote of not less than three members in presentation of the 
Corporation in the matter of the acceptance of bequests and gifts 
that may be made to the Corporation, such action as it takes in 
this respect always to be reported to the next regular meeting 
of the Corporation and at that time to be incorporated officially 
into the records of the Corporation." 



that, until the next annual meeting, by delegation of the Trustees 
of the Public Library of the City of Boston, the Director, and 
Librarian, or the Clerk of the Corporation be, and hereby is 
authorized to accept on behalf of the Trustees gifts, payments 
made in recognizition for special services rendered and payments 
received for the publications and prints executed under 
Library sponsorship which in amount are not more than ten thousand 
dollars ($10,000.) and, in connection with the acceptance of 
same, to endorse on behalf of the Trustees checks so received, ^^ 
said amounts to be reported to the Board at the next annual meeting. 



and 



"VOTED: that, until the next annual meeting, by delegation of the Trustees 
of the Public Library of the City of Boston, the Director, and 
Librarian, or the Clerk of the Corporation be. and hereby is 
authorized to accept on behalf of the Trustees gifts to be added 
to funds already established in the General Investment Account, 
the acceptance of said amounts to be reported to the Board at their 
next meeting." 



Minutes of Annual Meeting 
Corporation 
July 23, 1982 
Page Three 



The Director reported that the Library had received a significant 
number of grants during the past year. He spoke about the significance of 
the grant under the Higher Education Act Title Il-C for strengthening 
research libraries. This grant in the amount of $187,000 has allowed the 
library to establish a preservation laboratory that is essential to the on- 
going preservation needs of the library. Another major grant was that made 
under the LSCA program in the amount of $250,000 for the microfilming of 
the research library catalog and another grant under the LSCA program in 
the amount of $68,000 has enabled the library to strengthen its computer 
capabilities for bibliographic control. A matching grant in the amount of 
$50,000 from the Massachusetts Historical Commission enabled the library to 
undertake a study on the preservation and renovation of the McKim Building. 
The Director emphasized the importance of preserving the McKim Building, 
one of America's great pieces of architecture. Among other gifts that came 
to the library during the year was a gift in the amount of $10,000 from the 
Arthur D. Little Company for the strengthening of the library services to 
the inventor community. 



The meeting adjourned at 4:25 p.m. 





Clerk 



Please read, initial below and 
return to the Clerk 



/•^.^ 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

Minutes of Meeting In Board of Trustees 

Corporation Friday, July 23, 1982 

A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 4; 30 p.m. 

Present: Messrs. Snyder, Young and Ms. Spring. Also present were 
representatives of the staff. 

The President, Mr. Snyder, presiding. 

The minutes of the meeting of the Regular Meeting of the Corporation 
on April 23, 1982 were approved as presented. 

Action taken by the Committee on Finance with respect to the General 
Investment Account and the John Deferrari Indenture of Trust 1948 was approved 
as follows: 

On June 25, 1982 

Contract for investment counselling services for the General 
Investment Account and the John Deferrari Indenture of Trust 1948. 

"VOTED: tb.at there be entered into an agreement with Messrs. 
Scudder, Stevens & Clark, 175 Federal Street, Boston, 
Massachusetts for investment counselling services in 
connection with the General Investment Account for the 
period April 1, L982 through March 31, 1983 in 
accordance with the terms specified in the agreement, 
the total fee for such services not to exceed twelve 
thousand one hundred sixty-four dollars ($12,164.00); 

and 

VOTED: that Philip J. McNiff, Director, and Librarian be, and 
hereby is authorized to make from time to time as 
specified in the agreement for the period April 1, 
1982 through March 31, 1983 between the Trustees of the 
Public Library of the City of Boston and Messrs. Scudder, 
Stevens & Clark, 175 Federal Street, Boston, Massachusetts 
the payments prescribed by said agreement from undis- 
tribured income of the General Investment Account if he 
finds that the conditions precedent to such payment 
have been fulfilled." 



and 
"VOTED 



that there be entered into an agreement with Messrs. 
Scudder, Stevens & Clark, 175 Federal Street, Boston, 
Massachusetts for investment counselling services in 
connection with the John Deferrari Indenture of Trust 
Dated December 13, 1948 for the period April 1, 1982 
through March 31, 1983 in accordance with the terms 
specified in the agreement, the total fee for such 
services not to exceed two thousand four hundred thirty- 
eight dollars ($2,438.00); 



and 



BPL Form No 1 046F— 1 /74 



Minutec of Meeting 
Corporatiou 
July 23, 1982 
Page Two 



VOTED: that Philip J. McNiff, Director, and Librarian be, and 
hereby is, authorized to make from time to time as 
specified in the agreement for the period April 1, 
1982 through March 31, 1983 between the Trustees of 
the Public Library of the City of Boston and Messrs. 
Scudder, Stevens & Clark, 175 Federal Street, Boston, 
Massachusetts, the payments prescribed by said agreement 
from undistributed income of the John Deferrari Indenture 
of Trust Dated December 13, 1948 if he finds that the 
conditions precedent to such payment have been fulfilled." 

The Director proposed that the Board take certain action with respect 
to the distribution of trust fund income. On a motion duly made and seconded 
it was 



"VOTED: that Philip J. McNiff, Director, and Librarian of 

the Public Library of the City of Boston be, and hereby 
is, authorized and directed to cause to be distributed 
and paid to the Rector of Trinity Church, to be held 
by said Rector pursuant to the provisions of the 12th 
Cause of the Will of Josiah H. Benton, as defined by the 
Agreement of Compromise, dated January .15, 1935 and 
made in connection with the administration of the trust 
created by said Clause, four-tenths of the income of 
Benton Book Fund for the period from July 1, 1981 to 
June 30, 1982, inclusive, now held in the custody of 
the Collector-Treasurer of the City of Boston, and to 
cause to be distributed and paid to the Trustees of the 
Public Library of the City of Boston the remaining six- 
tenths of said income for said period to be applied 
to the purchases provided in said Agreement of Compromise. 



II 



and 



"VOTED: that Philip J. McNiff, Director, and Librarian of 
the Public Library of the City of Boston be, and 
hereby is, authorized and directed to cause to be 
paid to the Rector of Trinity Church income for 
the period from July 1, 1981 to June 30, 1982 on 
the Children's Fund, now held in the custody of the 
Collector-Treasurer of the City of Boston pursuant 
to the provisions of the 11th Clause of the Will of 
Josiah H. Benton, as required by the 12th Clause 
of said Will." 



^?'i:y?''^ffi^''i'^mW'^'M^ 



Minutes of Meeting 
Corporation 
July 23, 1982 
Page Three 

and 

"VOTED: that Philip J. McNiff, Director, and Librarian of the Public 
Library of the City of Boston be, and hereby is, authorized 
and directed to cause to be distributed and paid to the 
Trustees of the Public Library of the City of Boston the 
income of the Fe Howes Athenaeum Fund for the period from 
July 1, 1981 to June 30, 1982." 



and 



"VOTED: that Philip J. McNiff, Director, and Librarian of t-be Public 
Library of the City of Boston be, and hereby is, authorized 
and directed to cause to be distributed and paid to the 
Trustees of the Public Library of the City of Boston the 
income of the General Investment Account for the period 
from July 1, 1981 to June 30, 1982." 

The meeting adjourned at 4:35 p.m. 





Clerk 



Please read, initial below and 
:o the Clerk 




Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

Minutes of Meeting In Board of Trustees 

Corporation Friday, October 29, 1982 

A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 3:55 p.m. 

Present: Messrs. Snyder and Young and Ms. Spring, Trustees. Also present 
were representatives of the staff and members of the public. 

The President, Mr. Snyder, presiding. 

The minutes of the Annual Meeting and the Regular Meeting of the 
Corporation held on July 23, 1982 were approved as presented. 

Actions taken by the Committee on Finance since the last meeting of the 
Board were approved as follows: 

On September 28, 1982 



"VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to rake 
the following action with respect to the John 
Deferrari Indenture of Trust 1948; 



Amount 



Description 



Rate 



Price 



Principal 



Income 



Limit 



TO SELL: 



$13,500 

100 shs. 
200 shs. 



Scudder Cash Investment 10%E 
Trust (hldg. $19,500) 

C. R. Bard (hldg. 500) .56 

Xerox (all) 3.00 



1.00 

41 
.34 



$13,000 

4,100 

6,800 

$23,900 



$1,300 

56 

600 
$1,956 



38 
30 



TO PURCHASE: 



200 shs. 



Federated Department 
Stores 



2.10 



48 



$ 9,600 



$ 420 



50 



600 shs. 



BankAmerica 



1.52 



18 



10,800 



912 



20 



$20,400 



$1,332 



and 
VOTED: 



that the Secretary of Commitees is, and hereby is, 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



BPL Form No 1 046F— 1 /74 



i^SsJ'S^ 



■':'■■.■.''":'''- }'^-'^'''^':-^^'*^' 



Minutes of Meeting 
Corporation 
October 29, 1982 
Page Two 



Amount 



"VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to take 
the following action with respect to the General 
Investment Account: 



Description 



Rate 



Price 



Principal 



Income 



Limit 



TO SELL: 

300 shs. C. R. Bard (hldg. 2400) 

300 shs. Dun & Bradstreet 

(hldg. 1,300) 

800 shs. Xerox (all) 

700 shs. Pfizer (hldg. 2000) 



.56 


41 


$ 12,300 


$ 168 


38 


2.76 


84 


25,200 


828 


78 


3.00 


34 


27,200 


2,400 


30 


1.84 


70 


49,000 
$113,700 


1,288 

$4,684 


65 



TO PURCHASE: 



1,200 shs. Federated Department Stores 2.10 



1,400 shs. BankAmerica 

800 shs. Manufacturers Hanover 
Corp. (hldg. 800) 



and 



VOTED : 



1.52 



2.92 



48 
18 

31 



$ 57,600 
27,000 

24,800 

$109,400 



$2,520 
2,280 

2.336 
$7,136 



that the Secretary of Committees be, and hereby is, 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



50 
20 

33 



Copies of the Annual Statement of Account from the Shawmut Bank were 
distributed to members of the Board. 

The Director stated that it was necessary for the Board to authorize 
the addition of income to certain funds already established in the General 
Investment Account. On a motion, duly made and seconded, it was 



MM 



Minutes of Meeting 
Corporation 
October 29, 1982 
Page Three 

"VOTED: 



that the sum of $27,547.37 representing the income for 
the period from July 1, 1981 to June 30, 1982 earned, 
by funds in the General Investment Account as follows: 



Joan of Arc Fund $1,314.66 865 Units 

Boston Public Library Staff Centennial Fund 

Centennial Fund 

John Deferrari Fund 

Lee M. Friedman Fund 

Lee M. Friedman Memorial Fund 

hi-* M. Friedman-Books for Rare Books 

Dr. Samuel Abbott Green Memorial Fund 

Arthur W. Heintzelman Memorial Fund 

G. K. Hall Associates Fund 

Shakespeare-Emerson Fund 

Helen 0. Storrow Fund 

h The Wedgewood Club 25th Anniversary Fund 

Stow Wengenroth Fund 

be reinvested in these funds in the General Investment 
Account as required by their authorizing votes on the 
basis of $1.52 per unit which is hereby determined to 
be the present fair value per unit." 

The Director stated that sums of money had been received by the Library as 
additions to existing funds in the General Investment Account. On a motion 
duly made and seconded, it was 



$1,314.66 


865 


1,946.78 


1,281 


44.69 


29 


3,492.13 


2,297 


8,780.12 


5,776 


25.55 


17 


300.91 


198 


8,586.39 


5,649 


421.24 


277 


183.25 


121 


61.53 


40 


2,194.28 


1,444 


77.54 


51 


118.30 


78 



"VOTED: that the sum of $28,518.07 representing moneys received 
by the Library to be added to existing funds in the 
General Investment Account as follows: 



Boston Authors 
Nason 

Morris Goodman 
Macy Margolis 
Francis X. Moloney 
Robert Feer 
Marjorie Gibbons 
Green Memorial 
Mildred Kaufman 
Wiggin 



$ 500.00 


329 Units 


25,487.78 


16,768Ji 


50.00 


33 


50.00 


33 


10.00 


6h 


900.00 


592 


340.00 


223ii 


155.29 


102 


25.00 


16ii 


1,000.00 


658 



be accepted as additions to these funds in the General 
Investment Account on the basis of $1.52 per unit which 
is hereby determined to be the present fair value per 
unit." 



Minutes of Meeting 
Corporation 
October 29, 1982 
Page Four 



The Director then reported that it was necessary for the Board to vote 
an authorization to establish certain new funds in the General Investment Account. 
On a motion duly made and seconded, it was 

"VOTED: that the sum of five thousand seven hundred fifty dollars 

($5,750.00) representing contributions received from Mr. Sidney 
Rabb, plus additional donations tendered at this meeting of the 
Board to the Trustees of the Public Library of the City of Boston 
(a Corporation under Chapter 114 of the Acts of 1878) be, and the 
same hereby is accepted with gratitude and funded as the Philip J. 
McNiff Fund, the income to be used for the purpose of acquiring 
materials of research value in the field of Irish literature; 



and 
VOTED: 



that the sum of five thousand seven hundred fifty dollars 
($5,750.00) which was this day funded as the Philip J. McNiff 
Fund, be invested through the General Investment Account estab- 
lished by the vote of the Board on December 1, 1950; that for 
the purpose of enabling such investment, three thousand seven 
hundred eighty-three (3,783) units be, and at the same hereby are, 
added to said General Investment Account; and that the three 
thousand seven hundred eighty-three (3,783) additional units 
hereby added to the General Investment Account be, and the 
same hereby are allocated to the Philip J. McNiff Fund on the 
basis of $1.52 per unit, which is hereby determined to be the 
present fair value per unit." 



and 



Minutes of Meeting 
Corporation 
October 29, 1982 
Page Five 



"VOTED: that the sum of eleven thousand six hundred ninety-three dollars 
and sixty cents ($11,693.60) representing proceeds from the 
George Gloss Books Sales tendered at this meeting of the Board 
to the Trustees of the Public Library of the City of Boston (a 
Corporation under Chapter 114 of the Acts of 1878) be, and the 
same hereby is accepted with gratitude and funded as the George 
Gloss Fund, the income to be used for the purchase of books to be 
added to the Jordan Collection; 



and 
VOTED : 



that the sum of eleven thousand six hundred nienty-three dollars 
and sixty cents ($11,693.60) which was this day funded as the 
George Gloss Fund, be invested through the General Investment 
Account established by the vote of the Board on December 1, 1950; 
that for the purpose of enabling such investment, seven thousand 
six hundred ninety-three (7,693) units be, and the same hereby 
are, added to said General Investment Account; and that the 
seven thousand six hundred ninety-three (7,693) additional units 
hereby added to the General Investment Account be, and the same 
hereby are allocated to the George Gloss Fund on the basis of 
$1.52 per unit, which is hereby determined to be the present 
fair value per unit." 



and 



It 



VOTED 



and 



that the sum of two hundred dollars ($200.00) tendered at this 
meeting of the Board by Mr. Amos Wilder to the Trustees of the 
Public Library of the City of Boston (a Corporation under 
Chapter 114 of the Acts of 1878) be, and the same hereby is 
accepted with gratitude and funded as the Monsignor Edward G. 
Murray Fund, the income to be used for the purchase of materials 
of permanent value in the field of ecumenism; 



Minutes of Meeting 
Corporation 
October 29, 1982 
Page Six 



and 



that the sum of two hundred dollars ($200.00) which was this day 
funded as the Monsignor Edward G. Murray Fund, be invested 
through the General Investment Account established by the vote 
of the Board on December 1, 1950; that for the purpose of enabling 
such investment, one hundred thirty-two (132) units be, and at 
the same hereby are, added to said General Investment Account; 
and that the one hundred thirty-two (132) additional units hereby 
added to the General Investment Account be, and the same hereby are 
allocated to the Monsignor Edward G. Murray Fund on the basis 
of $1.52 per unit, which is hereby determined to be the present 
fair value per unit." 



"VOTED: that the sum of one thousand and sixty dollars ($1,060.00) re- 
presenting donations from friends of the late Richard Ehrlich 
tendered at this meeting of the Board to the Trustees of the 
Public Library of the City of Boston (a Corporation under Chapter 
114 of the Acts of 1878) be, and the same hereby is accepted with 
gratitude and funded as the Richard Ehrlich Fund, the income to 
be used for the purchase of materials of permanent value in the 
field of the theater; 



and 
VOTED: 



that the sum of one thousand and sixty dollars ($1,060.00) which 
was this day funded as the Richard Ehrlich Fund, be invested 
through the General Investment Account established by the vote 
of the Board on December 1, 1950; that for the purpose of enabling 
such investment, six hundred ninety-seven (697) units be, and at 
the same hereby are, added to said General Investment Account; 
and that the six hundred ninety-seven (697) additional units 
hereby added to the General Investment Account be, and the same 
hereby are allocated to the Richard Ehrlich Fund on the basis 
of $1.52 per unit, which is hereby determined to be the present 
fair value per unit." 



and 



"VOTED: that the sum of three thousand five hundred dollars ($3,500.00) 

tendered at this meeting of the Board by Mrs. Priscilla D. Clinton 
to the Trustees of the Public Library of the City of Boston (a 
Corporation under Chapter 114 of the Acts of 1878) be, and the 
same hereby is accepted with gratitude and funded as the 
Sackville H. M. Clinton Fund, the income to be used for additions 
to and preservation of the Sacco-Vanzetti Collections; 



■smMif^^m;. 



Minutes of Meeting 
Corporation 
October 29, 1982 
Page Seven 



VOTED: that the sum of three thousand five hundred dollars ($3,500.00) 
which was this day funded as the Sackville H. M. Clinton Fund, 
be invested through the General Investment Account established 
by the vote of the Board on December 1, 1950; that for the purpose 
of enabling such investment, two thousand three hundred and three 
(2,303) units be, and at the same hereby are, added to said 
General Investment Account; and that the two thousand three 
hundred and three (2,303) additional units hereby added to the 
General Investment Account be, and the same hereby are allocated 
to the Sackville H. M. Clinton Fund on the basis of $1.52 per 
unit, which is hereby determined to be the present fair value per 
unit." 



and 



"VOTED: that the sum of fourteen thousand seven hundred eighty dollars 
($14,780.00) tendered at this meeting of the Board by the 
Antiquarian Booksellers Association of America, Inc. , New England 
Chapter to the Trustees of the Public Library of the City of 
Boston (a Corporation under Chapter 114 of the Acts of 1878) be, 
and the same hereby is accepted with gratitude and funded as the 
Antiquarian Booksellers Fund, the income to be used for additions 
to the Rare Book and Manuscripts Collections; 



and 
VOTED 



that the sum of fourteen thousand seven hundred eighty dollars 
($14,780.00) which was this day funded as the Antiquarian Book- 
sellers Fund, be invested through the General Investment Account 
established by the vote of the Board on December 1, 1950; that 
for the purpose of enabling such investment, nine thousand seven 
hundred twnety-four (9,724) units be, and at the same hereby are, 
added to said General Investment Account; and that the nine 
thousand seven hundred twenty-four (9,724) additional units hereby 
added to the General Investment Account be, and the same hereby 
are allocated to the Antiquarian Booksellers Fund on the basis of 
$1.52 per unit, which is hereby determined to be the present fair 
value per unit." 



and 



"VOTED: that the sum of five thousand dollars ($5,000.00) tendered at this 
meeting of the Board by Leo L. and Phyllis Beranek to the Trustees 
of the Public Library of the City of Boston (a Corporation under 
Chapter 114 of the Acts of 1878) be, and the same hereby is accepted 
with gratitude and funded as the Leo L. Beranek Fund, the income to 
be used for the purchase of materials in the field of 



Minutes of Meeting 
Corporation 
October 29, 1982 
Page Eight 



VOTED: that the sum of five thousand dollars ($5,000.00) which was 

this day funded as the Leo L. Beranek Fund, be invested through 
the General Investment Account established by the vote of the 
Board on December 1, 1950; that for the purpose of enabling 
such investment, three thousand two hundred eighty-nine (3,289) 
units be, and at the same hereby are, added to said General 
Investment Account; and that the three thousand two hundred 
eighty-nine (3,289) additional units hereby added to the General 
Investment Account be, and the same hereby are allocated to 
the Leo L. Beranek Fund on the basis of $1.52 per unit, which 
is hereby determined to be the present fair value per unit." 

The Director reported that in addition to moneys received the Library 
had also recently received a substantial gift of prints from John and Franc?,3 
Holt of Hawaii. This was the latest in the series of substantial gifts of material 
given to the Trustees of the Library. In this case the collection has been 
appraised at $93,000. Another substantial gift of materials including prints, 
recordings and art books has been received from Albert Heckel of New York. Mr. 
Heckel had previously donated a major collection of opera recordings to the Library. 
The prints from this recent gift are currently on exhibit in the Wiggin Gallery. 
The Library has also recently received a gift of 2,000 recordings from Radio 
Canada and a commitment has been made to give to the Library three copies of 
every record used in the future by Radio Canada. A gift in the amount of 
$2,300 also was received from the State of Quebec toward the cost of acquiring 
indexes to a major French Canadian newspaper in the Library collection. 

The Director stated that we are entering into the second year of a 
preservation program that has been funded under Title II-C Higher Education Act. 
This grant has enabled the Library to establish a complete preservation labora- 
tory for books and manuscripts and a major program of preservation is currently 
underway. The Director proposed that the Library submit another proposal for 
support under this same program and a continuation of this activity for a third 
and fourth year. The Trustees concurred. 

The Director reported that three series of educational programs have 
been initiated in the district branches. This represents an attempt to begin 
systematic programming throughout the branches. 

With respect to the Orient Heights branch library which was burned 
several months ago the Library is hoping that this building will soon be turned 
over to the Trustees by the Druker Corporation the present owner. The late 
Bert Druker indicated a desire that this building be given to the Trustees. 



f^^'^V^E 



mmifMi^m 



Minutes of Meeting 
Corporation 
October 29, 1982 
Page Nine 



The Druker organization has indicated a willingness to turn over to the Trustees 
whatever money is paid by the insurance company to cover the cost of the damage 
by the fire. As soon as this happens the Library will proceed to rehabilitate 
the building and institute library service at Orient Heights. 

There was further discussion of the problem relating to the imple- 
mentation of closed end book contracts that would be required under a policy 
recently adopted by the City Auditor. Mr. Young reviewed again his recommenda- 
tion that the Trustees a Corporation enter into a contract with the City to 
cover the purchase of books for the Library. In this way there would be a need 
for only one book contract and this would eliminate the problems that would other- 
wise be encountered. On a motion duly made and seconded, it was 

"VOTED: that there be entered into with the City of Boston a contract 

between the Trustees of the Public Library of the City of Boston 
(a Corporation under Chapter 114 of the Acts of 1878) and the 
City of Boston for the purchase of books and other related 
library materials in an amount not to exceed the amount appropriated 
in the budget for books and other library related materials." 

The meeting adjourned at 4:10 p.m. 




^ 




.Clerk 



Please read, intital below and 
return to the Clerk 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

Minutes of Meeting In Board of Trustees 

Corporation Friday, December 17, 1982 

A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 3:50 p.m. 

Present: Messrs. Snyder, Parks and Young and Ms. Spring, Trustees. Also 
present were a representative of the staff and a member of the public. 

The President, Mr. Snyder, presiding. 

The minutes of the Regular Meeting of the Corporation held on October 29, 
1982 were approved as presented. 

Actions taken by the CoTimittee on Finance since the last meeting of the 
Board with respect to the General Investment Account and John Deferrari Indenture 
of Trust were approved as follows: 

On November 10, 1982 

"VOTED: that the Collector-Treasurer be, and hereby is, 

authorized and directed on behalf of the Trustees 
of the Public Library of the City of Boston to take 
the follcwing action with respect to the General 
Investment Account: 



iVmount 



Description 



Rate 



Maturity 



With the proceeds from the maturing: 



Price 



$100,000 U.S. Treasury Notes 
and the SALE of: 

$150,000 Marathon Oil Deb. 



8^% 



'2/o 



11/15/82 



11/01/06 



100 



Principal Income 



Trustee 



$100,000 



93,000 
$193,000 



$ 7,875 

12,750 
$20,625 



To PURCHASE: 

$ 35.^000 Scudder Cash Investment 
Trust (hldg. 28,000) 

$ 50,000 U.S. Treasury Bills 

$100,000 AAA Cushion Telephone 
Bonds* 



9%E 



15%E 



6 mos. 



40 yrs 



*Selection to be done by Scudder at time of purchase, 
and 



1.00 


$ 35,000 


$ 3,150E 


96 


48,000 


2,250E 


110 


110,000 


5,000E 




$193,000 


$20,400 



VOTED: that the Secretary of Committees be, and hereby is, 

authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



BPL Form No 1046F— 1 /74 






Minutes of Meeting 
Corporation 
December 17, 1982 
Page Two 



On November 10, 1982 



Minutes of Meeting 
Corporation 
December 17, 1982 
Page Three 



On November 10, 1982 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following action 
with respect to the General Investment Account: 



Amount 



Description 



Rate 



Maturity 



Price 



Principal 



$75,000 



TO SELL 

Prime Computer 
Conv. Deb, 



2,300 shs. Exxon (ALL) 



10% 



3,00 



8/1/00 



900 shs. Halliburton (ALL) 1,60 



$114 

28 
31 



$ 85,500 

64,400 

27,900 

$117,800 



$13,000 



TO PURCHASE 



SCIT (H-$46,000) 



3,00^ shs, K-Mart 



9% 



1,00 



2,200 shs. Bankamerica 

(Hldg, 1,500 shs,) 1.52 

1,600 shs. Jack Eckerd 

(Hldg, 1,700 shs,) .92 



$ 1 



25 



22 



25 



$13,000 
75,000 



49,000 



40,000 
$117,000 



and 
VOTED: 



Income 



$ 7,500 

6,900 

1,4'40 

$15,840 



$ 1,170 
3,000 

3,344 



1,47 



$ 8,986 



that the Secretary of Committees be, and hereby is authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote." 



Limit 



$108 

27 
29 



$ 27 



24 



Amount 



$25,000 



$25,000 



$10,000 
800 shs, 
200 shs, 

300 shs 

100 shs 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following action 
with respect to the John Deferrari Indenture of Trust: 



Description 



TO SELL 

Prime Computer 
Conv. Deb, 



800 shs, Exxon (ALL) 



100 shs 



ALSO TO SELL 

General Electric Co. 
Sinking Fund 
Debentures 

TO PURCHASE 

SCIT (H-$17,900) 

K-Mart 

Bankamerica 
(Hldg, 600 shs,) 

Jack Eckerd 
(Hldg. 400 shs,) 

Federated Department 

Stores 

(Hldg, 200 shs.) 



Rate 



10% 



3.00 



IhX 



9% 
1.00 
1.52 

.92 



2.10 



Manufacturers Hanover 2.92 
(Hldg. 300 shs.) 

and 



Maturity 



8/1/00 



3/15/96 



Price 



$114 



28 



25 



50 



40 



Principal 



$ 28,500 



22,400 
$ 50,900 



7,500 



5,000 

4.000 

50,900 



Income 



$ 2,500 



2.400 



$ 4,900 



276 



210 



292 



$ 2,782 



VOTED: that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote." 



Limit 



$108 



27 



$ 1 


$ 10,000 


$ 


900 




25 


20,000 




800 


27 


22 


4,400 




304 


24 



27 



53 
44 



W'Vj '*lSiiv:.^JTJ^?-!iftV*j'\,-;&; ii;*^ i^Si^tSi^ivilii 



^9^^ 



Minutes of Meeting 
Corporation 
December 17, 1982 
Page Four 



Minutes of Meeting 
Corporation 
December 17, 1982 
Page Five 



Mr. Young reported that he, the Director and the Clerk had met with 
Scudder, Stevens & Clark to discuss Scudder's performance. He proposed that the 
Benton wills be examined in order to determine whether or not those two Funds 
and the Fellowes Athenaeum Fund could be combined into the General Investment 
Account so that all of the Library's Funds could be handled by one investment 
advisor, l^ile Scudder's performance was in line with the performance of com- 
parable firms Mr. Young suggested that it might be well to look for proposals 
from some other investment counselling firms. 

The Director reported that a check in the amount of $50,000 had been 
received from Mr. and Mrs. (Portland Hoffa Allen) Joseph Rines. This gift was 
given to support the establishment of the Fred Allen Sound Archives. The Director 
stated that the Allen Archives could become a major component in the library's 
service program and he expressed the hope that additional funds would be forth- 
coming from this same source. 

The Director reported that Mrs. Samuel Chamberlain had completed work 
on a book about her husband's prints and that she was making this work available 
for publication by the Library along with the funds necessary to cover production 
costs. The Library is a major holder of Samuel Chamberlain's prints but while 
working on her book Mrs. Chamberlain determined that there were about fifty prints 
missing from the Library's collection so she has made a gift of these fifty prints 
to the Library. 

Mr. Parks spoke about fund raising and the need for the Library to 
follow up on an active program to pursue additional funds in case the Library 
encounters a repeat of last year's experience. The Director and Mr. Snyder both 
replied that there were a number of efforts underway which they were hopeful would 
result in some future significant gifts. 

On the repair of the Orient Heights Branch the Director stated that the 
Library had received from the Druker Company a check in the amount of $29,196.12 
representing the entire proceeds of a claim made by the Druker Company to their 
insurance company relating to the fire damage to the Orient Heights Branch. The 
Director stated that it was the intention of the Druker Company to give to the 
Trustees this building since this was the wish of the recently deceased Bertram 
Druker. However, this will not be done for about another 18 months since it will 
take that long to clear the estate. The Director stated that this money was 
turned over by the Druker Company with the understanding that it would be spent 
in its entirety for the refurbishing of this building. Mr. Doberty reviewed the 
proposed work. Following further discussion and on a motion duly made and seconded, 
it was 



"VOTED: that the sum of money in the amount of $29,196.12 received 

this day from the Druker Company, 50 Federal Street, Boston, 
Massachusetts be accepted with gratitude, the entire amount to 
be expended for the repair and refurbishing of the Orient 
Heights Branch building at 18 Barnes Avenue, East Boston, 
Massachusetts. " 

The meeting adjourned at 4:20 p.m. 





Clerk 



PJti»ase read, initial below and return 
to the Clerk 

Af^ P^ ^ -^^ 7^ ^*^ ^Trustee 



wmmmmmmmn'm 



■^s?^-" 



^. k.- 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

Minutes of Meeting In Board of Trustees 

Corporation Friday, February 18, 1983 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 3:50 p.m. 

Present: Messrs. Snyder, Parks, Young and Ms. Spring, Trustees 

The President, Mr. Snyder, presiding. 

The minutes of the Regular Meeting of the Corporation held on December 17, 
1982 were approved as presented. 

Following a recommendation from Scudder^ Stevens & Clark with respect 
to the adoption of a new unit value and on a motion duly made and seconded, it was 



ti 



VOTED: that effective February A, 1983, the unit value for the 

General Investment Account be, and hereby is, established 
as $1.88*per unit; 



and 

VOTED: that the Clerk of the Corporation be, and hereby is, authorized 
and directed to notify the Collecttor-Treasurer of the fore- 
going vote." 

Upon further communication from Scudder, Stevens & Clark with respect 
to the John Deferrari Indenture of Trust 1948 and on a motion duly made and 
seconded, it was 



II 



VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with respect 
to the John Deferrari Indneture of Trust 1948: 



Amount 



Description 



Rate 



Maturity Price Principal Income 



$60,000 



Proceeds from the maturing 
U.S. Treasury Notes 



8.00 



2/15/83 



$100 



$60,000 



$4,800 



TO PURCHASE 



$60,000 



U.S. Treasury Notes 



9.50E 2/28/85 



$100 



$60,000 



$5,700 



and 

VOTED: that the Secretary of Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the fore- 
going vote.'' 

♦Original record of $1.90 incorrectly included Bromsen Fund. 
Assets in General Investment Account. 



BPL Form No 1046F— 1 /74 



*^^{'^^i'^^:'^^'iSf\?^?K^V^:l!l^^^]^^ 



Minutes of Meeting 
Corporation 
February 18, 1983 
Page Two 



Mr. Young stated that he had reviewed the matter of investment coun- 
selling with the Clerk and he suggested that the Trustees at this time send out 
to a selected number of investment counselling firms a request for investment 
counselling for the combined trust funds held by the Trustees. He reported that 
a letter had been received from the Legal staff of the Collector-Treasurer con- 
firming that there was no legal barrier to the pooling of the Benton Funds with- 
in the General Investment Account and so he proposed that the Benton Fund, 
Children's Fund and the Fellowes Athenaeum, National Endowment for the Humanities 
and the John Deferrari Indenture of Trust 1948 be all pooled within the General 
Investment Account. He suggested that proposals be requested from the follow- 
ing firms: Scudder, Stevens & Clark, John Hancock Advisers, Inc., Thorndike, 
Doran, Paine & Lewis, Fidelity Group Institutional Investers, State Street 
Research Management Company and Loomis Sayles & Co. On a motion duly made and 
seconded, it was so voted. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

Minutes of Meeting In Board of Trustees 

Corporation Friday. March 25, 1983 

A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 3:40 p.m. 

Present: Messrs. Snyder, Parks, Young and Ms. Spring, Trustees. Also 
present were members of the public and members of the staff. 

The President, Mr. Snyder, presiding. 

The minutes of the Regular Meeting of the Corporation held on February 18, 
1983 were approved as presented. 

Action with respect to the General Investment Account and the John 
Deferrari Indenture of Trust 1948 taken by the Committee on Finance since the last 
meeting of the Board was approved as follows: 

On March 14, 1983 



The meeting adjourned at 3:55 p.m. 





Clerk 



Amount 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the General Investment Account: 



Security 



Rate 



Maturity Price Principal Income Limit 



Please read, initial below and return 
to the Clerk 



TO SELL 



Trustee 



1,200 shs 
1,200 shs 
2,500 shs 



Big Three Industries (All) $ .72 



E.I. DuPont (All) 
Household Int'l (All) 



2.40 



1.65 



23 


$ 27,500 


41 


49,200 


24 


60,000 




$136,700 



$ 864 $22 



2,880 

4,125 

$7,869 



39 



22 



TO PURCHASE 



2,300 shs 

400 shs 

800 shs 

500 shs 



Hercules, Inc. $1.32 

Manufacturers Hanover 3.04 
Corp. (H. 1,600) 

Bankamerica (H. 3,700) 1.52 

Ingersoll Rand (H. 1,200) 2.60 



34 


$ 78,200 


45 


18,000 


22 


17,600 


46 


23,000 




$136,800 



$3,036 $36 
1,216 47 



1,216 

1,300 

$6,768 



24 



48 



BPL Form No 1046F— 1 /74 



Minutes of Meeting 
Corporation 
March 25, 1983 
Page Two 



Minutes of Meeting 
Corporation 
March 25, 1983 
Page Three 



and 



VOTED: 



that the Secretary of the Committees be, and hereby is, 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



On March 14, 1983 

"VOTED: that the Collector-Treasurer be, and hereby is, authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following 
action with respect to the John Deferrari Indenture of 
Trust 1948: 



Following a recommendation from Scudder, Stevens & Clark with respect 
to the Maury A. Bromsen Fund and on a motion duly made and seconded, it was 



"VOTED: that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the Maury A. Bromsen Fund: 



r\mount 



Security 



Rate 



Maturity 



Price 



Principal 



Income Limit 



Proceeds from the maturing: 



Amount 



Security 



Rate Maturity Price Principal Income Limit 



$55,000 



Federal Farm Credit 
Bank Notes 

To Purchase 



14.65% 



4/4/83 



$100 



$55,000 



$8,058* 



TO SELL 



$60,000 U.S. Treasury Notes 



9.40 



2 yrs 



100 



55,000 



400 shs 

150 shs 

1,650 shs 



Big Three Industries (All) $ .72 



E.I. DuPont (All) 

Scudder Cash Investment 
Trust (H. 36,769) 



2.40 



7.5% 



$23 


$ 9,200 


$288 


$22 


41 


6,150 


360 


39 


1 


1,650 


124 





and 



VOTED: 



5,170 



*Annual rate 



$17,000 



$772 



PURCHASE 



500 shs 



Hercules, Inc. 



$1.32 



34 



$17,000 



$660 



$36 



and 
VOTED: 



that the Secretary of the Committees be, and hereby is, 
authorized and directed to notify the Collector- 
Treasurer of the foregoing vote." 



that the Secretary of the Committees be, and hereby is, 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



The Director stated that in response to a request for proposals for 
photocopy services in the library three porposals were received and he recom- 
mended that an agreement be entered into with Pioneer Applications, Inc. for 
the provision of coin-operated photocopy services in the library. Following 
discussion and on a motion duly made and seconded, it was 

"VOTED: that there be entered into with Pioneer Applications, 
Inc., One Washington Street, Wellesley, Massachusetts 
02181, and Agreement for providing coin operated photo- 
copy machines throughout the Boston Public Libfary 
System, for a three-year period beginning July 1, 1983 
and ending June 30, 1986, subject to the terms, agree- 
ments, conditions and covenants set forth in said 
Agreement." 



^-i' 



Minutes of Meeting 
Corporation 
March 25, 1983 
Page Four 

The Director reported that there were several areas of the new buidling 
where the carpeting had worn out and there is another area in the basement where 
there had never been any tile put down. He said that it was desirable at this 
time to put vynal composition tile in the basement area because it has to be 
prepared for the location of a major collection which might bring with it a 
substantial bequest to the library. He proposed that these three areas be tiled 
and that the cost of this be paid from the John Deferrari Indenture of Trust 1948 
income. Following discussion and on a motion duly made and seconded, it was 

"VOTED: that an amount not to exceed fifteen thousand dollars 
($15,000.00) shall be spent from the John Deferrari 
Indenture of Trust 1948 for the purpose of placing 
tile on several areas of the Johnson Building." 

The meeting adjourned at 3:50 p.m. 




TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annua 
Corporation 






The Annual M 



&i the Tfuqi 



In Board of Trustees 
Monday, May 9, 1983 



f the Public Library as a Corporation 



was held in the Trustees Room at 2:30 p.m. 



Present: Messrs. Snyder, Parks and Young, Trustees. Also present were 
representatives of the staff. City Councillor Raymond Flynn and members of the 
public. 

James Young moved the following, that Arthur Snyder be elected President, 
that Paul Parks be elected Vice President, that Liam Kelly be elected Clerk and 
that Philip McNiff be elected Clerk Pro Tem. The motion was seconded by Mr. Parks 
and so duly voted and approved. 

On a motion duly made and seconded the following actions were approved: 

"VOTED: that any member of the Corporation be, and hereby is 

authorized to sign on behalf Orf the Corporation bills, 
special drafts, and payrolls of the library." 



and 




Clerk 



below and 



rustee 



and 



and 



"VOTED: that until the next annual meeting the President, or 
Vice President, or in the inability of either, any 
member of the Corporation, and by delegation the 
Director, or the Clerk of the Corporation be, and hereby 
is authorized to sign any and all contracts voted to be 
made by the Board in the name and behalf of the Corpora- 
tion and any and all communications in connection with 
the award of contracts so voted or recommended to be so 
voted and to authorize payments under contracts so 
voted." 



"VOTED: that the President be, and hereby is authorized and 

empowered to appoint a Finance Committee to serve until 
the next annual meeting, said Finance Committee to 
consist of not less than a quorum of the Trustees and 
to have power to act in representation of the Corporation 
in the matter of the sale, purchase, investment, and 
reinvestment of cash, securities, and any other holdings 
belonging to the Corporation." 



"VOTED: that the Finance Committee, being made up itself of not 
less than a quorum of the Trustees be. and hereby is 
empowered to act by a vote of not less than three members 
of the sale, purchase, investment, and reinvestment of 
cash, securities, and any other holdings, belonging to 
the Corporation; 



Form No. 1046G— 11/74 



Minutes of Annual Meeting 
Corporation 
May 9, 1983 
Page Two 



and 
VOTED: 



that the Finance Committee, being made up itself of not less 
than a quorum of the Trustees be, and hereby is empowered to 
act by vote of not lass than three members in representation 
of the Corporation in the matter of the acceptance of bequests 
and gifts that may be made to the Corporation, such action as 
it takes in this respect always to be reported to the next 
regular meeting of the Corporation and at that time to be 
incorporated officially into the records of the Corporation." 



and 



"VOTED: that, until the next annual meeting, by delegation of the Trustees 
of the Public Library of the City of Boston, the Director, and 
Librarian, or the Clerk of the Corporation be, and hereby is 
authorized to accept on behalf of the Trustees gifts, payments 
made in recognition for special services rendered and payments 
received for the publications and prints executed under Library 
sponsorship and, in connection with the acceptance of same, to 
endorse on behalf of the Trustees checks so received, said amounts 
to be reported to the Board at the next annual meeting." 



and 

"VOTED: that, until the next annual meeting, by delegation of the Trustees 
of the Public Library of the City of Boston, the Director, and 
Librarian, or the Clerk of the Corporation be, and hereby is 
authorized to accept on behalf of the Trustees gifts to be added 
to funds already established in the General Investment Account 
the acceptance of said amounts to be reported to the Board at 
their next meeting." 

The Director reported that during the past year part two of a major 
grant was received from the Office of Education for the purpose of funding the 
second year of a two-year program aimed at the preservation of library materials. 
This grant in the amount of $345,208 enabled the Library to set up two laboratories, 
one for the preservation of books and the other for the preservation of manuscripts. 
The program will continue through September, 1984. 

A gift of $50,000 was received from Mr. and Mrs. Rines for the 
purpose of funding the establishment of the Fred Allen Sound Archives. 

In addition to gifts of money the Library received a most important 
collection of prints from Mr. and Mrs. John Holt of Hawaii toward the enrich- 
ment of the library's print collection on the Near Eastern countries. 



Minutes of Annual Meeting 
Corporation 
May 9, 1983 
Page Three 

Another major collection was received from Mr. Eugene Dselzkalejs 
again in the area of pictorial materials. 

In addition several significant book collections were received from 
various donors. 

The meeting adjourned at 2:35 p.m. 




Please read^^ ini 
to the Clei?k 



^(lL. 



::^ 




Clerk 



and return 



rustee 




mim: 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, May 9, 1983 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 2:40 p.m. 

Present: Messrs. Snyder, Parks, Young and Ms. Spring, Trustees. Also 
present were representatives of the staff. City Councillor Raymond Flynn and 
members of the public. 

The President, Mr. Snyder, presiding. 

The minutes of the Regular Meeting of the Corporation held on March 25, 
1983 were approved as presented. 

Based on a recent conmiunication from Scudder, Stevens & Clark it was 
recommended that there be a new unit value established with respect to the 
General Investment Account. 

"VOTED: that effective March 31, 1983, the unit value for the General 
Investment Account be, and hereby is established as $2.04 
per unit; 



and 

VOTED: 



that the Clerk of the Corporation be, and hereby is authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



II 



Mr. Young stated that in response to a request for solicitation for 
proposals in respect to investment counselling services four proposals were 
received. He stated that meetings would be set up with each of the four firms 
in order to help in making a selection. He hoped that these meetings would be 
held within the next couple of weeks. 

The Director reported that he had had a telephone call from Mr. Frank 
Stevens, head of the Office of Library, Education, Research and Resources Branch, 
U.S. Department of Education and he was pleased to report that the Library's 
proposal for continuation funding for the preservation program had been selected 
for funding for the year beginning October 1, 1983. The amount of the award is 
$157,577. 

The Director reported to the Board the recent death of Mr. John J. 
Connolly who had worked in the Library for 48 years and had retired as 
Associate Director. The Director spoke in praise of Mr. Connolly's many contri- 
butions to the Library and he proposed that the record of Mr. Connolly's contri- 
butions to the Library be spread across the records of the Trustees. Following 
discussion and on motion duly made and seconded it was so voted. 



BPL Form No, 1046F— 1 /74 



Minutes of Meeting 
Corporation 
May 9, 1983 
Page Two 



The Director reported that there was a growing need for some form of 
building expansion. He pointed out that most of the expansion space planned in 
the Johnson Building had already been used up by the use of the seventh floor 
to accommodate a large collection of City documents and City building plans. 
Many years ago the Trustees acquired an Armory building on Bunker Hill Street 
in Charlestown since used as a Service building and he said it would be ex- 
tremely useful if that building could be fitted with additional shelving and 
this used for storage of lesser used materials. The Federal Government recently 
allocated fifty million dollars in the Emergency Jobs Bill for Library Construction 
It was recently announced that approximately one million dollars would be avail- 
able in Massachusetts. For these reasons he said that it seemed desirable to 
see if any of those funds would be available for the Boston Public Library — this 
would require that the Library file an Intent to Apply for Funds. During the 
past couple of months the Library has had an Engineer and the Andrew Wilson 
Company a manufacturer of steel shelving for libraries, look at the building. 
Wilson has just submitted a set of preliminary drawings for installing six levels 
of shelving in the Armory. The cost would be 2.3 million dollars. The Engineer 
has reported that the cost of reinforcing the floor and repairing the building 
would cost about 250 thousand dollars. This means that for an expenditure of 
about 3 million dollars the Charlestown Armory could be retrofitted to house the 
City Archives, in addition to some of the lesser used collections, for example, 
the Patent collections, the collection of City Directories, now housed 
in the Central Library. In the discussion that followed the Trustees questioned 
the basis on which Federal money might be made available, for example, how much 
matching money is required, what kind of money could be used for matching and 
when would the money have to be committed. Mr. Young moved that the Library 
administration be empowered to apply to the Board of Library Commissioners for 
funds for this purpose. 



The meeting adjourned at 3:00 p.m. 





Clerk 



Please read, initial below and return 
to the j2ler| 

Trustee 




■rj^^ 



■B 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Miautes of Meeting 
Corporation 



In Board of Trustees 
Wednesday, June 22, 1983 



A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 4:15 p.m. 

Present: Messrs. Snyder, Young and Ms. Spring, Trustees. Also present 
were representatives of the staff. 

The President, Mr. Snyder, presiding. 

The minutes of the Annual Meeting and the Regular Meeting of the 
Corporation held on May 9, 1983 were approved as presented. 

The Director stated that it was necessary to take action with respect to 
the distribution of income from the General Investment Account, Benton Book Fund. 
Children's Fund and the Fe Howes Athenaeum Fund. On a motion duly made and seconded 
it was 

"VOTED: that Philip J. McNiff. Director, and Librarian of the Public 
Library of the City of Boston be, and hereby is authorized 
and directed to cause to be distributed and paid to the 
Trustees of the Public Library of the City of Boston the 
income of the General Investment Account for the period 
from July 1, 1982 to June 30, 1983." 



Minutes of Meeting 
Corporation 
June 22, 1983 
Page Two 



"VOTED: 




and 



and 



"VOTED: that Philip J. McNiff, Director, and Librarian of the Public 
Library of the City of Boston be, and hereby is authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector 
pursuant to the provisions of the 12th Clause of the Will 
of Josiah H. Benton, as defined by the Agreement of 
Compromise, dated January 15, 19 35 and made in connection 
with the administration of the trust created by said Clause, 
four-tenths of the income of Benton Book Fund for the period 
from July 1, 198X'to June 30, 1983, inclusive, now held in 
the custody of the Collector-Treasurer of the City of Boston, 
and to cause to be distributed and paid to the Trustees of 
the Public Library of the City of Boston the remaining 
six-tenths of said income for said period to be applied^^to 
the purchases provided in said Agreement of Compromise." 



VOTED: that Philip J. McNiff, Director, and Librarian of the Public 
Library of the City of Boston be, and hereby is authorized 
and directed to cause to be paid to the Rector of Trinity 
Church income for the period from July 1, 198^to June 30, 
198^3' on the Chidren's Fund, now held in the custody of the 
Collector-Treasurer of the City of Boston pursuant to the 
provisions of the 11th Clause of the Will of Josiah H. 
Benton, as required by the 12th Clause of said Will." 



that Philip J. McNiff, Director, and Librarian of the Public 
Library of the City of Boston be, and hereby is authorized 
and directed to cause to be distributed and paid to the 
Trustees of the Public Library of the City of Boston the 
income of the Fellowes Athenaeum Fund for the period from 
July 1, 1982 to June 30, 1983." 



Mr. Young reported that subsequent to interviews with four firms who 
submitted proposals for investment counselling the Committee on Finance had decided 
to select the firm of Thorndike, Doran, Paine & Lewis and then on motion duly made 
and seconded, it was 



"VOTED: 



that there be entered into an agreement with Messrs. Thorndike, 
Doran, Paine & Lewis, 28 State Street, Boston, Massachusetts 
for investment counselling services in connection with the 
General Investment Account for the period July 1, 1983 through 
June 30, 1984 in accordance with the terms specified in the 
agreement; 



and 
"VOTED 



that Liam M. Kelly, Acting Director be, and hereby is authorized 
to make from time to time as specified in the agreement for 
the period July 1, 1983 through June 30, 1984 between the 
Trustees of the Public Library of the City of Boston and Messrs. 
Thorndike, Doran, Paine & Lewis, 28 State Street, Boston, 
Massachusetts, the payments prescribed by said agreement from 
undistributed income of the General Investment Account if he 
finds that the conditions precedent to such payment have been 
fulfilled." 

The Director then proposed the following actions with respect to the 
General Investment Account and on a motion duly made and seconded, it was 

"VOTED: that for the purpose of improving trust fund management and 
facilitating investment counselling the Benton Book Fund, 
Children's Fund, Fellowes Athenaeum Fund, John Deferrari 
Indenture of Trust 1948 and the National Endowment for the 
Humanities shall be added to the General Investment Account 
effective July 1, 1983." 



and 



"VOTED: that effective July 1, 1983 a new unit value shall be estab- 
lished and adopted for the General Investment Account based on 
the market value of the new combined fund as of the end of 
business on June 30, 1983." 



BPL Form No 1046F— 1 /74 



Ky v-^a»?g:^^gll?f 3K^gg^§,;^^^ a*!g^^^^^'^gv: vft.^i^,^:;?^^;*5r^^ 



mimm^mr- 



Minutes o£ Meeting 
Corporation 
June 22, 1983 
Page Three 



Minutes of Meeting 
Corporation 
June 22, 1983 
Page Four 



The Director stated that it was necessary to have a new vote for the 
authorization of a contract for the purchase of books and on a motion duly made 
and seconded, it was 

"VOTED: that there be entered into with the City of Boston a contract 
between the Trustees of the Public Library of the City of 
Boston (a Corporation under Chapter 114 of the Acts of 1878) 
and the City of Boston for the purchase of books and other 
related library materials in an amount not to exceed the 
amount appropriated in the Library Department budget for books 
and other library related materials and in the Eastern Re- 
gional Library budget for books and other library related 
materials." 

The Director stated that in keeping with established City policy the 
Corporation would continue to utilize open-ended contracts with all of the Library's 
book suppliers in those cases where the amounts exceed $2,000. Following discus- 
sion and on a motion duly made and seconded it was voted that contracts be awarded 
for the purchase of books and other library related materials with the following 
suppliers: 



ABC-CLIO Press 
Santa Barbara, CA 

ABC Wide World of Learning 
New York, New York 

ABSTRAX, Incorporated 
Needham, MA 

AIMS Instructional Media Services, Inc. 
Glendale, CA 

AMS Press, Inc. 
New York, New York 

American Library Association 
Chicago, Illinois 

American National Standards Institute 
New York, New York 

The Baker & Taylor Company 
Some rvi lie. New Jersey 

Barr Films 
Pasadena, CA 



Bell & Howell, Micro Photo Division 
Wooster, Ohio 

Beacon Films 
Norwood, MA 

Benchmark Films 
Briarcliff Manor, New York 

Blbliophilos 
Cambridge, MA 

Blbliophilos European Publications Service 
Cambridge, MA 

Bilingual Publications 
New York, New York 

Briggs & Briggs, Inc. 
Cambridge, MA 

Billy Budd 

New York, New York 

Bureau of National Affairs, Inc. 
Washington, D.C. 

CBS Records, Division of Columbia Broadcasting, Inc. 
New York, New York 

J. S. Canner & Co. 
Boston, MA 

Carousel Films, Inc. 
New York, New York 

Center for Research Libraries 
Chicago, Illinois 

Centron Educational Films 
Lawrence, Kansas 

Cheng & Tsui Company 
Boston, MA 

Churchill Films, Inc. 
Los Angeles, CA 



Minutes of Meeting 
Corporation 
June 22,1983 
Page Five 



Cinema 5-16mm 

New York, New York 

The Combined Book Exhibit, Inc. 
Hawthorne, New York 

Commerce Clearing House, Inc. 
Chicago, Illinois 

Congressional Information Service 
Washington, D.C. 

Coronet Films 
Chicago, Illinois 

CRM/McGraw-Hill 
Del Mar, CA 

John Cur ley & Associates, Inc. 
South Yarmouthport , MA 

Direct Cinema Ltd. 
Los Angeles, CA 



Disclosure, Inc. 
Bethesda, Maryland 

Walt Disney Educational Media Company 
Bur bank, CA 

The Eastin-Phelan Distributing Corporation 
Davenport, Iowa 

Eastern Book Company 
Portland, Maine 

Encyclopedia Britannlca Educational Corp. 
Chicago, Illinois 

European American Retail Music, Inc. 
Valley Forge. PA 

Field Enterprises Educational Corp. 
Chicago, Illinois 

Film Images, Inc. 
Oak Park, Illinois 

Films for the Humanities 
Princeton, New Jersey 



:>?*> ^.^js: 



Minutes of Meeting 
Corporation 
June 22, 1983 
Page Six 



Films Incorporated 

Wilmette, Illinois (shipping: Skokie, Illinois) 

Carl Fischer, Inc. 
Boston, MA 

Gale Research Company 
Detroit, Michigan 

General Microfilm Company 
Cambridge, MA 

Graphic Microfilm, Inc. 
Walt ham, MA 

Grolier Educational Corporation 
New York, New York 

G. K. Hall & Company 
Boston, MA 

Hacker Art Books, Inc. 
New York, New York 

Hennessey & Ingalls, Inc. 
Los Angeles, CA 

Hollinger Corporation 
Arlington, VA 

Impact Films 

New York, New York 

Indiana University 
Bloomington, Indiana 

Information Access Corp. 
Menlo Park, CA 

Information Design 
Mountain View, CA 



Information Handling 
Pittsburgh, PA 

Institute for Scientific Information 
Philadelphia, PA 



Minutes of Meeting 
Corporation 
June 22, 1983 
Page Seven 



International Film Bureau, Inc. 
Chicago, Illinois 

International Film Foundation 
New York, New York 

Irish Book Center 
New York, New York 

J A Micropublishing 
Eastchester, New York 

Johnson Publishing Company, Inc. 
Boulder, Colorado 

Johnson Reprint Corporation 
New York, New York 

Kraus-Thorapson Organization Ltd, 
Millwood, New York 



Lawyers Co-operative Publishing Company 
Rochester, New York 

Learning Corporation of America 
New York, New York 

Library of Congress 

Photoduplication Service 
Washington, D.C. 

Lucerne Films, Inc. 
Morris Plains, New Jersey 

Macmillan Professional & Library Services 

a Division of the Macmillan Publishing Co. , Inc. 
New York, New York 

Microfilming Corporation of America 
Glen Rock, New Jersey 

MTI Teleprograms Inc. 
Northbrook, Illinois 

Music Exchange 
New York, New York 

Musical Heritage Society 
Oakhurst, New Jersey 



Minutes of Meeting 
Corporation 
June 22, 1983 
Page Eight 



NBC Educational Enterprises, Inc. 
New York, New York 

National Audio-Visual Center 
Washington, D.C. 

National Cinema Service 
Ho-Ho-Kees, New Jersey 

National Film Board of Canada 
New York, New York 

National Geographic Society 
Washington, D.C. 

National Record Plan 
Deer Park, New York 



New Day Film 

Franklin Lakes, New Jersey 

New England Micrographics, Inc. 
Waltham, MA 

New England Mobile Book Fair 
Newton Highlands, MA 

New Yorker Films 
New York, New York 

ORCD Publications and Information Center 
Washington, D.C. 

Perennial Education 
Highland Park, Illinois 

Phoenix Films, Inc. 
New York, New York 

R L. Polk & Company 
Boston, MA 

Prentice-Hall, Inc. 
Englewood Cliffs, New Jersey 

Theodore Presser Company 
Bryn Mawr, PA 



Minutes of Meeting 
Corporation 
June 22, 1983 
Page Nine 



Pyramid Film Producers 
Santa Monica, CA 

Readex Microprint Corporation 
New York, New York 

Reprint Distribution Services, Inc 
Kent, CT 

Research Publications, Inc. 
New Haven, CT 

Royal Distributors 
North Quincy, MA 

Leon Rumaks 
Hempstead, New York 

Russica Book & Art Shop, Inc. 
New York, New York 

Scholarly Resources, Inc. 
Wilmington, Delaware 

Society For Visual Education, Inc. 
Division of the Singer Company 
Chicago, Illinois 

Spaulding Co. , Inc. 
Randolph, MA 

Standard & Poor's Corporation 
New York, New York 

Sterling Educational Films 
New York, New York 

Paul A. Stroock 

Jericho, Long Island, N.Y. 

Taylor-Carlisle Bookstore, Inc. 
New York, New York 

Texture Films 

New York, New York 

Theodore Front Music Literature 
Van Nuys, CA 



Minutes of Meeting 
Corporation 
June 22, 1983 
Page Ten 



Thorndike Press 
Thorndike, ME 

Time-Life Films, Inc. 
New York, New York 

UNIPUB 

New York, New York 

Ulverscroft 
Guilford, CT 

United Artists-MGM 
New York, New York 

U. S. Historical Documents Institute, Inc, 
Arlington, VA 

U. S. Library of Congress 

Cataloging Distribution Service 
Washington, D.C. 

West Publishing Company 
St. Paul, Minnesota 

Weston Woods Studios, Inc. 
Weston, CT 

Westinghouse Learning Corporation 
New York, New York 

H. W. Wilson Company 
Bronx, New York 

Wittenborn Art Books 
New York, New York 

Wombat Films 

White Plans, New York 



World Book-Childcraft 
Chicago, Illinois 

Worldwide Books, Inc. 
Boston, MA 



T^W'i!iS^^!^^!^^:!^M^'yx::^^'^^ 



Minutes of Meeting 
Corporation 
June 22, 1983 
Page Eleven 



University Microfilms International 
Ann Arbor, Michigan 

University ^Jusic Editions 
New York, New York ' 

The Audio Buff Co. 
Athens , Ohio 

Parnassus Book Service 
Yarmouth Port, MA 

African and Caribbean Imprint Library Services 
Falmouth, MA 

Lectorum Publications 
New York, New York 

Interstate Distributors Co., Inc. 
East Walpole, MA 

Garland Publishing Inc. 
New York, New York 

Victor Kamkin 
Rockville, Maryland 



The Director stated that the Trustees hold several small trust 
funds with principal less than $2,500. He proposed that in the case of these 
funds the income be added back into the principal until such time as the funds 
reached the $2,500 mark after which time the income would be used for the purpose 
specified by the donor. Following discussion and on a motion duly made and 
seconded, it was 

"VOTED: that in the case of all trust funds with the principal of 
less than $2,500 as of June 30, 1983 the income shall be 
added back into the principal until such time as the 
principal of the fund reaches $2,500 after which time the 
income from that fund shall be used for the purchase 
originally specified by the donor." 



Minutes of Meeting 
Corporation 
June 22, 1983 
Page Twelve 



The Director reported that the microfilming of the Research Library 
Catalog had been completed with the help of several grants from the Office of 
Education and from the Board of Library Commissioners — LSCA Program. This means 
that the material which previously occupied 7010 catalog card trays is now 
contained in 2693 6x4 inch microfiche. The Director pointed out that this 
is a quality product that will improve library service within the library 
itself and will facilitate access to the Boston Public Library collections for 
library users throughout the State. 

The meeting adjourned at 4:45 p.m. 



Clerk 



Please read, initial below and 
return to the Clerk 



Trustee 



r*- 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Tuesday, August 23, 1983 



A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 3:20 p.m. 

Present: Messrs. Snyder, Parks, Young and Ms. Spring, Trustees. Also 
present were Bettina Norton, Thomas Adams and Sam Warner, members of the Search 
Committee, and representatives of the staff. 

The President, Mr. Snyder, presiding. 

The minutes of the Regular Meeting of the Corporation held on June 22, 
1983 were approved as presented. 

Mr. Kelly reported receipt of a set of recommendations from Stephen Paine 
of Thorndike, Doran, Paine & Lewis. Following discussion and on a motion duly made 
and seconded, it was 

"VOTED: that the Collector-Treasurer be, and hereby is authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the General Investment Account: 

TO SELL: 



Amount 

30,000 
50,000 
15,000 
11,000 
14,000 
30,000 

6,000 
30,000 

6,000 

3,000 
10,000 
30,000 

5,000 
10,000 
15,000 
25,000 
15,000 
10,000 
20,000 

5,000 



100,000 

100,000 

25,000 



Issue 

Int*l Bank Recon. & Dev. 

Ford Motor Credit 

Appalachian Power 

Weyerhaeuser 

Allied Chemical 

Union Pacific 

Con. Edison 

Phil. Electric 

Southwest Gas 6. Electric 

General Tel. of Cal . 

Northern Natural Gas 

Baltimore Gas & Electric 

Mobil Corp. 

Conn. Light & Power 

Appalachian Power 

Florida Power & Light 

Pacific Gas & Electric Series XX 

Penn. Power & Light 

Northern Natural Gas 

Canada Government 

TO PURCHASE 

GNMA 

U.S. Treasury Note 

U.S. Treasury Note 



Coupon 


Maturity 


Income 


7 3/4% 


8/01/87 


$2,250 


8 7/8 


8/15/90 


4,438 


4 


5/01/88 


600 


5.20 


5/01/91 


572 


3.20 


11/01/91 


728 


2 L/2 


3/01/91 


750 


4 L/4 


10/01/86 


255 


4 3/8 


12/01/86 


1,313 


4 5/8 


1/01/87 


278 


4 1/2 


9/01/86 


135 


5 3/4 


5/01/86 


575 


4 5/8 


8/01/90 


1,388 


8 1/2 


6/15/01 


425 


8 3/4 


1/01/00 


875 


7 5/3 


2/01/02 


1,144 


7 1/2 


1/01/03 


1,875 


7 L/2 


12/01/03 


1,125 


9 3/4 


11/01/05 


975 


9 


11/01/95 


1,800 


8 5/8 


4/01/98 


431 



Minutes of Meeting 
Corporation 
August 23, 1983 
Page Two 



Amount 

200 

300 

700 

270 

400 

150 

1,900 

1,000 

2,800 

1,000 

2,000 

2,900 

3,800 

1,800 

1,800 

1,686 

4,000 



1,000 
3,000 
2,000 
1,000 
2,000 
1,000 
7,000 
350 
600 
1,500 
3,000 
2,000 



TO SELL 



Issue 

Abbott Laboratories 

Aetna L & C 

Central So. West 

CIGNA Corp. 

Citicorp 

E. I. DuPont 

Eaton Corp. 

Gulf States Utilities 

Hercules, Inc. 

Hilton Hotels 

Ingersol Rand 

IT&T 

K Mart 

Marsh & McLennan 

Pillsbury Co. 

Santa Fe Industries, Inc, 

Scoville, Inc. 



TO PURCHASE 



American International Group 

Automatic Data Processing 

Brown-Forman Distillers Class B 

Commerce Clearing House 

Dart & Kraft, Inc. 

Federal Express 

Fleming Cos. 

(General Electric 

Minnesota Mining ^ Manufacturing 

Raytheon 

SCO A 

Xerox 



and 
VOTED: 



10,000 

11,000 

12,000 

11,000 

16,000 

7,000 

80,000 

17,000 

102,000 

56,000 

107,000 

124,000 

133,000 

75,000 

107,000 

34,000 

103,000 



$ 70,000 

108,000 

60,000 

58,000 

130,000 

67,000 

182,000 

17,000 

45,000 

75,000 

81,000 

92,000 



that the Secretary of the Committees be, and hereby is 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



11 1/2 

11 3/8 

12 3/8 



8/15/86 
1/15/88 



$11,500 

11,375 

3,094 



BPL Form No 1046F— 1 /74 



,S^ 



Minutes of Meeting 
Corporation 
August 23, 1983 
Page Three 

Mr. Kelly stated that there was a need to have someone appointed Clerk 
of the Corporation Pro Tem and he recommended that Jane Manthorne be so appointed, 
On a motion duly made and seconded it was so voted. 

The meeting adjourned at 3:25 p.m. 




^/ 



('?t?C7?i^. 



.^. r ■ Clerk Pro Tern 



Please read, initial below and return 
to the Clerk Pro Tem 



^^ 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, September 23, 1983 



A meeting of the Trustees as a Corporation was held in the Trustees Room 
at 3:40 p.m. 

Present: Messrs. Parks, Young, Bulger and Ms. Spring, Trustees. Also 
present were members of the public and representatives of the staff. 

The Vice President, Mr. Parks, presiding. 

The minutes of the Regular Meeting of the the Corporation held on 
August 23, 1983 were approved as presented. 

The first item of business was the election of a President and Ms. 
Spring proposed that Mr. Paul Parks be elected President and Mr. Young seconded 
the motion. On a motion duly made and seconded, it was so voted. Ms. Spring 
proposed that Mr. James Young be elected Vice President and Mr. Bulger seconded 
the motion. On a motion duly made and seconded, it was so voted. 

Mr. Kelly reported receipt of recommendations from Thorndike, Doran, 
Paine & Lewis and on a motion duly made and seconded, it was 

"VOTED: that the Collector-Treasurer be, and hereby is authorized and 
directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action with respect to the 
General Investment Account: 

TO SELL: 



Amount 

1600 
1000 
1300 
1500 



Issue 

ALCOA (Aluminum Company of America) 
Times Mirror Company 
Caterpillar Tractor Company 
Federated Department Stores 



TO PURCHASE 

500 

501 

500 

520 

1220 

420 

1500 

1500 

2000 

2000 

2000 



American International Group 

Schlumberger Ltd. 

General Electric Company 

Coca-Cola Company 

Colgate-Palmolive 

Procter & Gamble Company 

R. H. Macy 

Gannett Company 

A. C. Nielsen 

PHH Group 

Sysco Corporation 



VOTED: that the Secretary of the Committees be, and hereby is 

authorized and directed to notify the Collector-Treasurer 
of the foregoing vote. 



If 



BPL Form No 1046F— 1 /74 



Minutes of Meeting 
Corporation 
August 23, 1983 
Page Two 



The meeting adjourned at 3:45 p.m. 




: ^f/A':t%^4af^^^^ Clerk Pro Tern 



Please read, initial below and return 
to the Clerk PjifluTem 




Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, November 18, 1983 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 3:45 p.m. 

Present at the meeting were Messrs. Parks and Young and Ms. Goodwin, 
Trustees. Also present were Samuel Bass Warner, Chairman of the Search 
Committee, and a member of the staff and a member of the public. 

The President, Mr. Parks, presiding. 

The minutes of the Regular Meeting of the Corporation held on 
September 23, 1983 were approved as presented. 

Action taken by the Committee on Finance since the last meeting with 
respect to the General Investment Account was approved as follows: 

On October 11, 1983 

"VOTED: that the Collector-Treasurer be, and hereby is authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the General Investment Account: 

TO SELL: 



Amount 

1350 
2600 
1300 
3000 
638 
1000 



Issue 

American Express 

International Flavors and Fragrance 

International Paper Co. 

Santa Fe Industries Inc. 

Eastman Kodak Co. 

Motorola 



TO PURCHASE 



2000 

500 

2000 

3000 

640 

300 



Farmers Group 

Gannett Inc. 

Tandon 

Kidex 

J. P. Morgan Co. 

Pepsico Inc. 



and 
VOTED : 



that the Secretary of the Committees be, and hereby is 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



BPL Form No 1046F— 1 /74 



J 



Minutes of Meeting 
Corporation 
November 18, 1983 
Page Two 



On November 9, 1983 

"VOTED: that the Collector-Treasurer be, and hereby ia authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the General Investment Account: 



Amount 



Description 



Rate 



M aturity 



Price 



TO SELL: 



4,000 



Public Service 
Electric & Gas 



4 3/8% 11/1/83 



$83.50 



and 

VOTED : 



that the Secretary of the Committees be, and hereby is 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



Action taken by the Committee on Finance since the last meeting with 
respect to expenses related to the search for a new Director were approved as 
follows : 

On October 27, 1983 

"VOTED: that all expenses related to the search for a new Director and 
Librarian shall be paid from the John Deferrari Indenture of 
Trust 1948, such expenses not to exceed $25,000." 

There being no other business the meeting was adjourned at 3:50 p.m. 




r^j^^: 



. .Clerk Pro Tem 



Please read, initial below and return 
to the Clerk Pro Tem 



z 



Trustee 



■ 



i^fc£'viwL:a^a^^:'?lfe^;'~?^itit^^ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, December 16, 1983 



A meeting of the Trustees as a Corporation was held at 4:15 p.m. 

Present: Messrs. Parks, Young, Bulger and Mmes. Spring and Goodwin. 
Also present were members of the staff and public. 

The President, Mr. Parks, presiding. 

The minutes of the Regular Meeting of the Corporation held on November 18, 
1983 were approved as presented. 

The meeting then moved into Executive Session. Mr. Kelly provided 
extensive background on Maury A. Bromsen's expression of interest in bequeathing 
the bulk of his substantial estate to the Boston Public Library and in making 
the former Rare Book Room in the McKim Building into a Hall of the Americas 
in Mr. Bromsen's name. The Board discussed the ramifications of the matter indicat- 
ing the wisdom of getting a legal opinion and the need for Mr. Bromsen to express 
his intent in a letter. No formal action was taken, but the Board expressed 
interest in moving toward a binding arrangement consistent with Mr. Bromsen's plan. 

The meeting adjourned at 4:40 p.m. 







^M^fx^^cryH^. 



Clerk Pro Tem 



Please read, initial below and return 
to the Clerk 



1<J0/H K. (ImnLu'^ 



Trustee 



BPL Form No 1046F— 1 /74 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, January 27, 1984 



A meeting of the Trustees as a Corporation was held in the 
Trustees Room at 3:50 p.m. 

Present: Messrs. Parks, Young, Bulger and Ms. Spring, Trustees, 
and Professor Sam Bass Warner, Jr. and Library staff. 

The President, Mr. Parks, presiding. 

Prior to followng the Order of Business, Mr. Parks addressed 
queries to Mr. Kelly on the stipulations made by the Trustees of Fellowes 
Athenaeum in their transfer of assets to the Trustees of the Boston Public 
Library and the use of funds for Dudley Branch Library. In short, were 
they to be used "in lieu of" city appropriations rather than "in addition 
to." Mr. Kelly said use was "in lieu of." 

The minutes of the regular meeting of the Corporation held on 
December 16, 1983 were approved as presented. 



/ 



confirmed. 



A vote by the Finance Committee on December 29, 1983 was 
In a motion duly made and seconded it was 



"VOTED: that James V. Young be, and hereby is authorized to execute 
and deliver for and in behalf of the Corporation, a contract 
with the City of Boston, l/b/a The Boston Public Library 
for renovation, restoration and extraordinary repairs to 
the McKim Building." 

Mr. Young made a brief background preface to the votes 
related to action with respect to the General Investment Account 

On December 29, 1983 

"VOTED: that the Collector-Treasurer be, and hereby is authorized and 
directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the General Investment Account: 

TO SELL, ASSIGN AND TRANSFER: 



Amount 



Issue 



1470 


Public Service of Indiana 


4000 


Jack Eckerd 


TO PURCHASE: 




1480 


T (American Telephone & T 



old stock selling about $61, not 
any of the "When Issued" securities) 



and 
"VOTED: 



that the Secretary of the Committees be, and hereby is 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



BPL Form No 1046F— 1 /74 



■ mm 



* 


"• 


Minutes of Meeting 
Corporation 
January 27, 1984 
Page Two 


• 


On January 5, 1984 


• 


"VOTED: that the Collector-Treasurer be, and hereby is authorized 
and directed on behalf of the Trustees of the Public 
Library of the City of Boston to take the following action 
with respect to the General Investment Account: 




TO SELL, ASSIGN AND TRANSFER: 




Amount Issue 




1175 GTE Corp. 
800 Union Pacific Corp. 
90 Philip Morris 
2000 Federal Express Corp. 




4000 American Telephone & Telegraph* 
400 NYNEX* 
400 Pacifc Telesis* 




TO PURCHASE: 





50 


Procter & Gamble Co. 


500 


R. H. Macy 6. Company 


1000 


Tandon Corp. 


1500 


Upjohn Company 


400 


Pfizer, Inc. 


600 


Bell South* 


800 


Bell Atlantic* 


800 


Southwestern Bell* 


800 


U. S. West* 



*A11 of these Telephone Securities are trading on a 
"When Issued" basis. 



and 
VOTED: 



that the Secretary of the Committees be, and hereby is authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



II 



Minutes of Meeting 
Corporation 
January 27, 1984 
Page Three 



On a mption duly made and seconded it was voted to adopt, effective 
December 31, 1983, the unit value for the General Investment Account as recommended 
by Thorndike, Doran, Paine & Lewis, 

In a brief discussion Mr. Young described his meeting with a member 
of Arthur Young's staff and noted that this past year had seen a substantial 
gain over the prior year in market value of Library's accounts. 

In introducing the McKim Project, Mr. Kelly explained the split of 
$12,300,000 for the McKim building and the remaining $2,700,000 of the 
$15,000,000 loan order authorization. Public Facilities is responsible for 
managing expenditure of $2,700,000 and Trustees, the $12,300,000. Mr. Parks 
noted that before they embarked on contractual arrangements for rehabilitation 
of the McKim building, they must discuss building use since the Stull report 
and how use impacts on changes. Mr. Kelly pointed out that the Stull report 
only made recommendations which would be considered in the next design phase. 
Mr. Doherty added that the feasibility study was based on Library's tentative 
program; and Mr. Parks summarized that the question is: Is program in feasibility 
study now valid? Ms. Spring suggested that we're already on a track and now 
is the time to examine the Stull report; also that an extensive walk-in tour 
would be helpful. Mr. Doherty agreed to schedule a briefing. Mr. Parks pointed 
out that the next step in the McKim program is setting up a selection committee. 
Mr. Kelly noted alternative ways of determining membership on the committee. The 
last time, he pointed out, the Trustees as a whole served as the Building 
Committee. An alternative way would be that used by Public Facilities. Mr. Young 
asked that by next meeting an outline be readied on all the uses and pitfalls that 
may be ahead as the Trustees act in compliance with contract requirements, public 
bidding, etc. This preliminary consideration is necessary so that the program 
gets the support it needs. Mr. Parks noted that the process is dictated by state 
law and Public Facilities, that the important part of the process is how it is 
carried out. He summarized the process as: Here is the process. Here are the 
various ways to carry it out. Who will oversee the project? 

Mr. Kelly reported on gifts to the Library over the past six weeks 
from James Young, Sybil Stone Foundation, Philip J. McNiff, Amoskeag Company, 
Henry Homblower Fund, Inc., and Arthur Vershbow of Modem Die and Machine Company. 
He noted that the Young gift will be matched by a grant from Field Enterprises, 
the Stone gift is an annual donation for the Print Department. Mr. BCelly cited 
the substantial gift from former Trustee Edward G. Murray, his personal library 
collection appraised at $16,500. In response to a question from Mr. Parks, Mr. 
Kelly said that such gifts did not come to the Library as a result of any program 
but basically "they come to us by individual interest and inclination cultivated 
and encouraged by deliberate staff contact. 

A discussion followed on the need for a Development Office which would 
encompass development of grant proposals, other fund-raising efforts, and public 
relations related to promotion of the Library in the press nad professional 



«• 



Minutes of Meeting 
Corporation 
January 27, 1984 
Page Four 



journals.;. Mr. Kelly suggested such an office would require staffing of two 
or three people with a budget of approximately $80,000. It was agreed that 
there is a need to consider a development office for the Library in terms of 
overall program, job descriptions, budget. Mr. Kelly saw this as an appropriate 
activity for the new administration and considered the McKim Project as a 
focus for such activity, a reason for high level/intensive fund-raising. 

Mr. Kelly described various aspects of the Library's publication 
program. The printed version of the 8th annual Maury A. Bromsen Lecture in 
Humanistic Bibliography has just been published. Photography and the Book 
by Beaumont Newhall has already received praise from Ansel Adams and a review 
copy has been requested by a Netherlands journal. The Library's catalog of 
publications recently received an award for "demonstration of excellent crafts- 
manship" from the International Association of Printing House Craftsmen. 
Library artist Richard Zonghi was credited with the fine design work which led 
to this award. Another major publishing effort has been the conversion of the 
Research Library catalog to microfilm by Spaulding Micrographics Company. Mr. 
Kelly showed the brochure and noted that the Library will gain some revenue 
from the conversion through royalties. Another publishing activity is the 
catalog service provided to the Eastern Region from a computer system owned 
by the Trustees and funded in part by the Permanent Charities Corporation, 
Digital Equipment and the Library Services and Construction Act. Mr. Kelly 
cited as examples of cost-saving the fact that last year 41,000 acquisitions 
were processed through this system which — without it — would have cost us 
$140,000 through a library utility. More than 200,000 titles for 80 libraries 
in the region were processed (including cards and labels) at a substantial 
saving. .This processing is subsidized by the state as part of the Eastern 
Region budget. 

, Mr. Kelly reported on a meeting he had last week with members of 

the Associates citing ideas and plans which emerged from that meeting. The 
suggestion was made to commission a poster for the Library by Lance Hidy, 
possibly helpful in fund-raising. A book sale is planned for October. The 
Associates also hope to resume work on the theatre collection. Also discussed 
was the possibility of opening a shop which would sell paper, pencils. 
Library publications. Mr. Kelly suggested that the present sales area which 
has not proved an ideal location be used instead for copiers, microcomputers, 
and typewriters. He suggested that the Trustees consider locating a shop in 
the area between the Boston Room and circulation desk. The Trustees gave their 
support to this plan and pointed out the wisdom of looking into the shops in 
museums and other institutions. 



Adjourned at 4:22 p.m. 




iB':^rT>^ 



Clerk Pro Tern 



Please read, initial below and return 
to the Clerk 



Trustee 




TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, February 24, 1984 



A meeting of the Trustees as a Corporation was held at 5:40 p.m. 

Present: Mr. Parks, Mmes , Spring and Goodwin 

The President, Mr. Parks, presiding. 

The minutes of the Regular Meeting of the Corporation held on January 27, 
1984 were approved as presented. 

Mr. Kelly described the handling of funds in the General Investment 
Account and how periodically the Board must vote to add money to such funds. On a 
motion duly made and seconded, it was 

"VOTED: that the sum of $887,838.84 representing miscellaneous 
gifts and royalties contributed to funds established 
in the General Investment Account as follows: 



Fred Allen Fund 
Antiquarian Booksellers Fund 
Leo L. Beranek Fund 
Boston Authors Club Fund 
John J. Connolly Fund 
Charlotte Cushman Fund 
Richard A. Ehrlich Fund 
Robert Feer Fund 
Marjorie Gibbons Fund 
George Gloss Fund 
Samuel A. Green Memorial Fund 
Humanities Endowment Fund 
Mildred Kaufman Fund 
Friends of Kirstein Fund 
Philip J. McNiff Fund 
Msgr. Edward G. Murray Fund 
Thomas Nason Fund 
Wiggln Fund 

be added to those funds; 



Amount 

$51,045.00 

2,039.79 

200.00 

350.00 

625.00 

400.00 

80,329.87 

2,020.00 

160.00 

4,668.30 

115.63 

700,000.00 

25.00 

5,010.00 

1,520.00 

1,800.00 

35,530.25 

2,000.00 



and 
VOTED: 



that the sum of $887,838.84 which was this day added 
to the below mentioned funds be invested in units in 
the General Investment Account according to the follow- 
ing allocations: 



BPL Form No 1046F— 1 /74 



Minutes of Meeting 
Corporation 
February 24, 1984 
Page Two 



Units 



Fred Allen Fund 
Antiquarian Booksellers Fund 
Leo L. Beranek. Fund 
Boston Authors Club Fund 
John J. Connolly Fund 
Charlotte Cushman Fund 
Richard A. Ehrlich Fund 
Robert Feer Fund 
Marjorie Gibbons Fund 
George Gloss Fund 
Samuel A. Green Memorial Fund 
Humanities Endowment Fund 
Mildred Kaufman Fund 
Friends of Kirstein Fund 
Philip J. McNiff Fund 
Msgr. Edward G. Murray Fund 
Thomas Nason Fund 
Wiggin Fund 



24,307 
971 
95 
167 
298 
190 
38,252 
962 
76 
2,223 
55 
333,333 
12 
2,386 
724 
857 
16,919 
952 



on the basis of $2.10 per unit, which is hereby determined to be 
the present fair market value per unit." 



Next Mr. Kelly described the establishment of funds in the General In- 
vestment Account in amounts not less than $2,000. He indicated that the first 
fund the Trustees were about to vote on was an exception but was one for which 
the donors planned continuing donations. Mr. Kelly gave background on the various 
new funds, the donors, and any special stipulations related to use. On a motion 
duly made and seconded, it was 

"VOTED: that the sum of seven hundred twenty five dollars ($725.00) 
tendered at this meeting by Roxbury Memorial High School 
for girls. Class of 1933 to the Trustees (^ Corporation under 
Chapter 114 of the Acts of 1878) be, and the same hereby is 
accepted with gratitude as the Branch Library Scholar's Fund 
the same to be invested, the income to be used for an annual 
book award to a Branch Library Aide; 



and 






Minutes of Meeting 
Corporation 
February 24, 1984 
Page Three 



VOTED: that the sum of $725.00 which was this day funded as the 

Branch Library Scholar's Fund be invested through the General 
Investment Account established by vote of the Board of 
Trustees on December 1, 1950.; that for the purpose of 
enabling such investment three hundred forty-five units be, 
and the same hereby are, added to said General Investment 
Account and allocated to the Branch Library Scholar's Fund 
on the basis of $2.10, which is hereby determined to be 
the fair unit value." 



and 



"VOTED: that the sum of three thousand fifty dollars ($3,050.00) 
tendered at this meeting by relatives and friends of Mary 
Sisto Avantaggio to the Trustees (a Corporation under 
Chapter 114 of the Acts of 1878) be, and the same hereby 
is accepted with gratitude as the Mary Sisto Avantaggio 
Fund, the same to be invested, the income to be used for 
the purchase of books or other library materials for the 
permanent collections of the Fine Arts Department; 



and 
VOTED 



that the sum of $3,050.00 which was this day funded as 
the Mary Sisto Avantaggio Fund be invested through the 
General Investment Account established by vote of the 
Board of Trustees on December 1, 1950; that for the purpose 
of enabling such investment one thousand four hundred fifty- 
two units be, and the same hereby are, added to said 
General Investment Account and allocated to the Mary 
Sisto Avantaggio Fund on the basis of $2.10, which is 
hereby determined to be the fair unit value." 



and 



"VOTED 



and 



that the sum of twenty-nine thousand six hundred and 
ninety-five dollars ($29,695.00) tendered at this meeting 
by Helen Sagoff Slosberg to the Trustees (a Corporation 
under Chapter 114 of the Acts of 1878) be, and the same 
hereby is accepted with gratitude as the Helen Sagoff 
Slosberg Fund, the same to be invested, the income to be 
used for the purchase of contemporary prints , drawings , 
or paintings by artists in some way related to Boston; 






J^i^ 



inutes of Meeting 
Corporation 
February 24, 1984 
Page Four 

VOTED : 



and 



that the sum of $29,695.00 which was this day funded as the 
Helen Sagoff Slosberg Fund be invested through the General 
Investment Account established by vote of the Board of 
Trustees on December 1, 1950; that for the purpose of enabling 
such investment fourteen thousand one hundred forty-one units 
be and the same hereby are, added to said General Investment 
Account and allocated to the Helen Sagoff Slosberg Fund on the 
basis of $2.10, which is hereby determined to be the tair 
unit value." 



"VOTED: that the sum of thirteen thousand eight hundred and eighty- 
seven dollars ($13,887.00) tendered at this meeting by 
friends of Joseph M. Edinburg to the Trustees (a Corporation 
under Cahpter 114 of the Acts of 1878) be, and the same 
hereby is accepted with gratitude as the Joseph M. Edinburg 
Book Fund, the same to be invested, the income to be used 
for the purchase of library materials to benefit scholars 
and researchers; 

and 



VOTED 



that the sum of $13,889.00 which was this day funded as 
the Joseph M. Edinburg Book Fund be invested through the 
General Investment Account established by vote of the Board 
of Trustees on December 1, 1950; that for the purpose of 
enabling such investment six thousand six hundred thirteen 
units be, and the same hereby are, added to said General 
Investment Account and allocated to the Joseph M. Edinburg 
Fund on the basis of $2.10, which is hereby determined to be 
the fair unit value." 



and 



"VOTED: that the sum of three thousand one hundred dollars ($3,100.00) 
tendered at this meeting by Edward and Rita Dinneen to the 
Trustees (a Corporation under Chapter 114 of the Acts of 1878) 
be, and the same hereby is accepted with gratitude as the 
Rita Dinneen Fund, the same to be invested, the income to 
be used for the Kirstein Library; 



and 



mm 



Minutes of Meeting 
Corporation 
February 24, 1984 
Page Five 

VOTED: that the sum of $3,100.00 which was this day funded as the 

Rita Dinneen Fund be invested through the General Investment 
Account established by vote of the Board of Trustees on 
December 1, 1950; that for the purpose of enabling such 
investment one thousand four hundred seventy-six units be, 
and the same hereby are, added to said General Investment 
Account and allocated to the Rita Dinneen Fund on the basis 
of $2.10, which is hereby determined to be the fair unit value." 

In other business Mr. Kelly mentioned that the Associates plan to 
commission a poster by Lance Hidy; that the Examining Committee plans to have 
its report ready by next week; and that the Trustees should plan to discuss soon 
the report of the Transition Team. Mr. Kelly called attention to the updating 
of the panels giving Trustees names and years of service by carver Brooke 
Roberts, grandson of Francis Comstock. Mr. Roberts apprenticed in carving and 
stone cutting under John Benson of Newport , .Rhode Island, who did most of the work 
in the Johnson Building. 

The meeting adjourned at 5:47 p.m. 



/k^, . 7/^': r^. 



(^f^T-r: Clerk Pro Tern 



Please read, initial below and return 
to the Clerk 



-^t' JUx.'n. ^(2iL>^ 



Trustee 



ms& 



ms^. 



>;':..tv^::':>>.:->^';.:t; •;;-j:;:>vA?;'V-iiy^^ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, March 22, 198A 



A meeting of the Trustees as a Corporation was held in the Trustees 
Room at 10:09 a.m. 

Present: Messrs. Parks, Bulger, and Ms. Spring, Trustees 
The President, Mr. Parks, presiding. 

The minutes of the Regular Meeting of the Corporation held on February 24, 
1984, were approved as presented. 

Following a recommendation made by Thorndike, Doran, Paine & Lewis, 
and approved by the Finance Committee on February 29, 1984, on a motion duly made and 
seconded, it was 



"VOTED: 



and 
VOTED : 



that the Collector-Treasurer be, and hereby is authorized and 
directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action with respect to the 
General Investment Account: 

TO SELL, ASSIGN AND TRANSFER: 

$40,000 U.S. Treasury Note 15 1/8 due 2/29/84 
TO PURCHASE 

. ^40,000 U.S. Treasury Note 10 3/8 due 5/15/85 



that the Secretary of the Committees be, and hereby is authorized 
and directed to notify the Collector-r-Treasurer of the foregoing 
vote." 



Mr. Kelly described two grant proposals which have been submitted. The 
first is for the support of a project to microfilm newspapers; the second seeks 
funding for a literacy program. 

Following a presentation by Mr. Doherty on the program for restoration 
of the McKim Building and the need to move forward on it, on a motion duly made 
and seconded it was voted to proceed with the McKim program by appointing a Design 
Committee by telephone discussion and vote; and by proceeding with advertising 
for restoration. 

The meeting adjourned at 10:14 a.m. 




(^^/?^tI3^^?^'^— ' • • • ^^^""^ 



Prg Tem 



Please read, initial below and return 
to the Clerk 



BPL Form No 1046F— 1 /74 




QlcQ]ccA^ 



Trustee 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, April 5, 1984 



A meeting of the Trustees of the Public Library as a Corporation 
was held at 9:30 a.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. 
Goodwin, Luthin, and Gaines (delayed arrival), Arthur F. F. Snyder, former 
Trustee, members of the staff and public. 

In view of the fact that the newly constituted Board of Trustees, 
with three new members appointed, was then without a President and Vice- 
President, and consistent with the By-Laws on occurrences and filling of 
vacancies, it was voted that William M. Bulger serve as President pro tem 
of the meeting, the next scheduled meeting being the Annual Meeting with 
election of officers. 

The minutes of the Regular Meeting of the Corporation held on 
March 22, 1984 were approved following confirmation from the Clerk of the 
Corporation that, as a matter of courtesy, the minutes had been submitted 
to the three former Board members, who had been in attendance at the March 
22, 1984 meeting, for their suggested changes or corrections; the Clerk 
reported that none had been received. 

It was noted that the Annual Meeting of the Corporation, held on 
the first Monday of May, would take place at 9:30 a.m. on May 7, 1984, in 
the Trustees" Room, Central Library. 

Mr. Kelly gave an extensive description of "where we stand" on the 
McKim Building renovation: the Loan Order appropriation of $15 million by 
City Council in November, with $12.3 million allocated for the McKim Build- 
ing; the executed contract to allow the Trustees, instead of Public Facili- 
ties, to administer the project. The $12.3 million figure was based on the 
1981 feasability study by Stull Associates which projected a figure of 
$16 million, but Mr. Kelly reported that $12.3 million would move the job 
forward toward substantial completion. Private money will be needed to 
attend to such matters as the cleaning of art works. $2.2 million was 
identified as necessary to refurbish the Charlestown Armory, this figure 
based on estimates from the engineering firm and a manufacturer of steel 
shelving. $500,000 of the $15 million Loan Order presently will be 
directed to refurbishing branches: new roofs for three branches, air 
conditioning for twelve. A proposed addition to the West Roxbury, Mr. 
Kelly said, is not possible under the Loan Order. 

Mr. Moloney expressed concern as to whether the same standard of 
care and craftsmanship was applied to all Library buildings. Discussion 
followed on why Public Facilities handles branch repairs, and Trustees, the 
Central Library. Much discussion centered on possible ways to move total 
responsibility for buildings repair and maintenance from Public Facilities 
to the Library, or — alternatively — to make Public Facilities more respon- 
sible, more prompt, more cost-conscious. Cited were several "worst 
examples" of buildings with problems: Grove Hall, with leaking roof, faulty 



BPL Forin No 1046F— 1 /74 



^im^^s^s 



Minutes of Meeting 
Corporation 
April 5, 1984 
Page Two 

electrical fixtures and system, malfunctioning drainage system, and water- 
ruined rugs; Codman Square, leaky roof; Lower Mills — opened last year — with 
leaks, inoperable HVAC system; Dudley, with unusable auditorium in winter 
and summer. Examples were cited by the staff of the Library's signifi- 
cantly more cost effective handling of branch repairs, e.g., the refurbish- 
ing of fire-damaged Orient Heights with only $30,000 of donated Druker 
funding. Mr. Kelly agreed to provide the Trustees with a list of Library 
maintenance needs. On a motion duly made and seconded it was 

"VOTED: that the Director be authorized to consult with the 
Director of Public Facilities with the view in mind 
of the Trustees of the Public Library of the City 
of Boston achieving, to the extent practicable, the 
repair, maintenance, and alteration of the Library 
buildings, and to report to the Trustees the results 
of these discussions." 

Mr. Kelly reported that the McKim Building Project is "on 
hold." The Trustees expressed the usefulness of a tour of the building 
in addition to "breathing room" to review the Stull Associates' report. 
He reported that Public Facilities has advertised for design services for 
both the Charlestown Armory and branches but that no contracts have been 
awarded, and there are no immediate time constraints involved. 

On the matter of notification of Trustees' meetings, on a 
motion duly made and seconded it was 

"VOTED: that notices of Trustees' meetings be posted to each 

branch library and union officers as well as the Office 
of the City Clerk as required by the Open Meeting Law." 

The Trustees next requested background data on the search for 
a Library Director — the appointment of a Search Advisory Committee, the 
costs expended to date for the search, the confidentiality and public 
disclosure aspects of the search. 

Mr. Kelly reported that the Search Committee was dissolved 
and members were appropriately thanked at the meeting of January 27, 1984 
and that the Library's records reflect an aggregate expenditure for the 
search of $15,255.62 out of the authorized $25,000. Mr. Moloney queried 
whether advice from the Corporation Counsel had been requested on the law 
related to disclosure and confidentiality in the search process. It was 
reported that no consultation had taken place. On a motion duly made and 
seconded it was 

"VOTED: that the Clerk of the Corporation, on behalf of the 
Trustees, consult with the Corporation Counsel for 
advice as to the effect of appliccible law in respect 
to disclosure and confidentiality in the search for 
a Director process." 



Minutes of Meeting 
Corporation 
April 5, 1984 
Page Three 

The Trustees considered the possibility of holding meetings 
in branches as a means of "getting a sense and feeling of the Library 
system as a whole," and as a means for encouraging people to attend. The 
decision was made to hold the next meeting at the Hyde Park Branch which, 
it was reported, has strong support from the community, an active Friends 
group, and a good branch librarian. The Trustees agreed that branches 
need attention. Not a new idea: Mr. Moloney cited his recent reading of 
Whitehill's history of the Library in which it was noted that Director 
Milton Lord once listed priorities in this order: branches. Central, 
business operation. So the importance of branches is not a radical thought. 

Next, former President of Trustees Arthur F. F. Snyder re- 
quested permission to speak. He expressed particular pleasure in the 
atmosphere of the meeting, in the discussion and openness of approach. 
He called this meeting the first one in five years in which he did not 
sense a "hidden agenda. " He described how recent incumbents of the Board 
had obvious ties with the political scene. In the past, he pointed out, 
the 1877 Law brilliantly divided the Trustees of the Library from the City 
of Boston and its politics. One hundred years ago, he said, there were 
five great institutions in Boston: the Police Department, the School De- 
partment, the City Hospital, the Park Department, and the Library. Because 
politics has infiltrated the other four, only the Library is left. The 
Trustees are not responsible to the Mayor. They are responsible to them- 
selves and to the people of the City. He commended the Trustees and 
reminded them that they should make decisions as "an island alone" with 
responsibility only to the people. 



The focus of the meeting next moved to personnel with several 
questions posed: Could one person in personnel be responsible for recruit- 
ment? Are paper qualifications in order? Are salaries competitive? 

Mr. Kelly indicated that we can "put the finger" on a number 
of problems: substantial budget cutbacks, earlier freezes in filling 
positions, and — of course — Proposition 2i. He called attention to entry 
level salaries which are not competitive and to what some perceive as the 
negative impact of the residency law. In the past, he said, at a time 
when beginning salaries were competitive, the large nimiber of applicants 
indicated that the Library was a desirable place to work. In recent times, 
with a shortage of applicants, we need more active recruitment. At this 
time J. Ronald Brown, Supervisor of the General Library, will be visiting 
library schools in Tennessee; Rosalie Lang, Assistant to the Director for 
Personnel, will be interviewing in the Philadelpha/Washington, D.C. area. 
But we cannot recruit if the budget process is irrational, capricious, 
arbitrary, unpredictable. It was decided to get reports from other Library 
directors on how they resolve recruitment problems. 

In his report on the status of the Budget for FY85, Mr. Kelly 
pointed out that a budget request of $14.8 million had been submitted; 
that the City's Budget Director had asked for a budget of "level funding," 



V^^—w^^jfi-^ 



Minutes of Meeting 
Corporation 
April 5, 1984 
Page Four 

thus a budget request of $12.1 million was submitted; the Budget Director 
requested another submission reduced by $1 million, i.e. $11.1 million, 
representing a "serious cutback." In followup discussion on what the 
Library needs, Mr. Kelly said that in order to accomplish plans of strength- 
ening staffing, the Library needs at least fifty more people at a cost of 
$1 million which would require a budget of at least $13.1 million. Mr. 
Kelly agreed to put on paper what the $1 million woiiLd accomplish in terms 
of branch personnel. 

In continuing his report upon personnel matters, Mr. Kelly 
indicated that the state Regents are reviewing the library science offerings 
of University of Massachusetts at Boston in order to see whether the Uni- 
versity of Rhode Island can offer extra prograims at Boston's Harbor Campus. 
Such courses would cost 50% less than at Simmons College which presently 
come to $900 per course. Mr. Kelly pointed out that the Library offers a 
few scholarships to staff studying library science, that we do advance 
pre-professionals in salary step rates as they achieve course credits, but 
that the Library should do more and plans to review the situation. 

Mr. Kelly introduced the President of the Professional Staff 
Association, Mary Kumar, for comments on the recently established Library 
program for pre-professionals. Mrs. Kumar called it a "wonderful idea" 
with its provisions for rotation of staff so that they learn the operations 
of departments in branches and Central, in public service, acquisitions, 
neighborhood libraries, and different research departments. 

Other comments on personnel recruitment dealt with the import--- 
ance of competitive entry level salaries and the high cost of living in 
Boston. In negotiations, Mr. Kelly noted, we should discuss entry level 
salaries. In response to a question about the Library's collective 
bargaining process, Mr. Kelly said that the Library works closely with 
the Clty*s Labor Relations Board, and that the senior members of the 
Library staff serve on the negotiating team. He said that the Library 
has not yet completed negotiations with the unions for FY84. He agreed 
to make copies of the collective bargaining agreements available to 
each Board member. 



In other personnel matters, it was reported that each position 
has a job description, that there are no job evaluations after the first 
probationary period evaluation, that the "impact of not doing a good job" 
is non- selection for a higher job, and that personnel can only be fired 
"for cause." It was noted that the most recent organization chart was 
dated 1980. Mr. Kelly agreed to put together ein updated chart with data 
on what the staff does, how many people they supervise, also dollar and 
percentage figures for staff within each unit. An added comment was that, 
in order to determine what kind of leadership the Library needs, we need 
a clear view of personnel functions. 

The meeting adjourned at 10:57 a.m. 



Minutes of Meeting 
Corporation 
April 5, 1984 
Page Five 



I^^r^ jJl/tit^'^XZi^i^^^ 



.Clerk Pro Tem 



Please read, initial below, and return to the 
Clerk 



V&^[^ K Giy\riLoo 



Trustee 



'aaggsasfiaafissiii^B i iiiiMiiiiiiwi iiii iibi i' i ^iW iiiiiiiiiaiBaiai^- 



N??iffg^ffy"rV 



i^^^;&^/^^^'fir:!'i^-'H 



• •^ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Saturday, April 28, 1984 



A meeting of the Trustees of the Public Library as a Corporation was 
held at Hyde Park Branch Library at 2:10 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines and 
Luthin, members of the staff, members of the Friends of the Hyde Park Branch and 
other Hyde Park organizations, various other branch library Friends groups .eter 
Welch of the Public Facilities Department, Robert Consalvo of the Mayor s Ottice, 
and other members of the public, and staff. It was announced that Mrs. Goodwin 
had planned to attend but was absent because of a medical emergency involving one 
of her children. 

Robert Smith, Secretary of the Hyde Park Friends, welcomed the Trustees 
to the first Trustees' Meeting held in a branch library. 

Trustees and Library officers present introduced themselves. The 
President of the Hyde Park Development Corporation expressed pleasure at the 
Trustees' meeting in Hyde Park. 

On a motion duly made and seconded, William Bulger was elected President 
pro tern. 

Mrs Gaines made a correction in the Minutes of the Corporation Meeting 
of April 5, 1984, page three, paragraph three, adding the word "ongoing" so that 
her question at that time would read: Could one person in personnel be responsible 
for ongoing recruitment? On a motion duly made and seconded, the Minutes of the 
Regular Meeting of the Corporation held on April 5, 1984, were then approved, as 
corrected. 

In response to a request from Mr. Moloney as to who is responsible for 
counseling the Library on investments, Mr. Kelly noted that investment consultants 
were first retained in 1951; at that time the Library hired Scudder, Stevens & 
Clark who had been annually engaged until last year. In 1983 the Trustees decided 
to look for counsel from another firm, reviewed proposals from four firms, and 
engaged Thorndike, Doran, Paine, and Lewis. Periodically the Trustees receive 
recommendations from the firm to buy or sell stocks, bonds, etc. In response to 
a question from Mrs. Luthin on the person in the Library responsible for dealing 
with investment negotiations, Mr. Kelly responded that Steve Paine of Thorndike 
handles Library investments and that he (Mr. Kelly), prior to his appointment as 
Acting Director, represented the Library. He noted that there is not much negotiation, 
the Library receives suggestions from Thorndike, types up vote, delivers it to the 
Collector-Treasurer's Office in City Hall. In answer to a question from Mr. Moloney 
on a staff member able to analyze performance of Thorndike, Doran, Paine & Lewis. 
Mr. Kelly responded that Mr. Thomas McLaughlin, Supervisor of Accounting, and Mr. 
Kevin FitzPatrick, Assistant Director for Business Operations, have this capability, 
also that the Collector-Treasurer's Office monitors performance and periodically 
submits reports. Mr. Moloney wanted to be assured that the Library portfolio is 
doing as well as, say. Museum of Fine Arts, Children's Museum, etc. /r. Kelly 
points our that City Hall analyzes investment returns against Standard & Poor s 
and Solomon Brothers. Mr. Kelly was requested to confer with Mr. McLaughlin and Mr. 



Minutes of Meeting 
Corporation 
April 28, 1984 
Page Two 

FitzPatrick and to ask them to prepare a written analysis on performance of 
Thorndike. In response to a question from Mrs. Gaines, Mr. Kelly answered that 
the Library does not pay state or federal tax when Treasury Notes are cashed. 
Following the recommendation of Thorndike, Doran, Paine & Lewis, in approval 
of action taken on April 9, 1984; on a motion duly made and seconded, it was 



"VOTED: 



and 
VOTED : 



tl^at the Collector-Tresurer be, and hereby is authorized and 
directed on behalf of the Trustees of the Public Library of 
the City of Boston to take the following action with respect 
to the General Investment Account: 

TO SELL, ASSIGN AND TRANSFER: 

$100,000 U.S. Treasury Note 14 1/8 due 3/31/84 

TO PURCHASE 

$100,000 U.S. Treasury Note 12 3/8 due 4/15/91 



that the Secretary of the Committee be, and hereby is authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



M 



In describing the next item in the Order of Business, the award of a 
contract for purchase of books, Mr. Kelly pointed out that until last year 
all purchases of books for the Library were paid for by the City Treasurer; how- 
ever the year before last the City Auditor implemented a new computer system 
that 'requires that all contracts be for specific amounts, a requisite not com- 
patible with the Library's open-ended system— since costs of books are not pre- 
cisely predictable. Thus, explained Mr. Kelly, this contract between the City 
and the Trustees became necessary. Mr. Moloney queried as to who within the.Xibrary 
is responsible for the expenditure for books. Mr. Kelly answered that the person 
in charge of acquisitions was Mr. Gunars Rutkovskis , Assistant Director for 
Resources and Research Library Services, and the people who work under him. On a 
motion duly made and seconded, it was 

"VOTED: that there be entered into with the City of Boston a contract 
between the Trustees of the Public Library of the City of 
Boston (a Corporation under Chapter 114 of the Acts of 1878) 
and the City of Boston for the purchase of books and other 
related Library materials in an amount not to exceed the amount 
appropriated in the Library Department budget for books and 
other Library related materials." 



BPL Form No 1046F— 1 /74 



^M^i 



Minutes of Meeting 
Corporation 
April 28, 1984 
Page Three 



In presenting the next item, the McKim Building, Mr. Kelly eleborated 
on the Loan Order of $15 million of which $12.3 has been allocated for the re- 
furbishing and renovation of the McKim Building, a responsibility delegated by 
the Public Facilities Department to the Trustees. At this point, said Mr. Kelly, 
it is recommended that the Truste'es authorize the placement of advertisements 
in the City Record and Boston daily newspapers for proposals for the designer, 
the next step required by state law for the project. At the same time, Mr. 
Kelly continued, the Trustees should vote for guidelines and for a designer 
selection committee of five people, in line with Public Facilities procedures. 
Such a committee might consist of one Trustee (to serve as Chairman), one member 
of Library management (John Doherty) , a representative from Public Facilities . 
(James Hart or Victor Hagen) , a representative from the Massachusetts Society of 
Architects, and a member of the Boston Society of Engineers. Mr. Moloney indicated 
that the participation of Trustees should not necessarily be limited to one Trustee. 
Mr. Kelly concurred that there is no reason why the committee should not be com- 
prised of seven members. Mr. Moloney indicated concern that the design selection 
team be led by an architect. "We need assurance that a full appreciation of the 
aesthetics of the McKim Building be taken into account." Mr. Kelly concurred 
that the Trustees, should adopt such a policy. Mrs. Luthin wanted an additional 
element added, viz. that provisions of construction be in compliance with the 
City of Boston's residency requirement, i.e. 50% of workforce be Boston residents. 
Mr. Moloney noted that his requirement would be part of standard specifications. 
Senator Bulger requested an update on the McKim Building from Mr. Kelly. Mr. Kelly 
described how the McKim, fronting on Copley Square, was opened in 1895, is now 
ninety years old and "showing its age." The building is in need of a new mechan- 
ical system— lighting, air conditioning, plumbing. Beyond that, there is some 
renovation and architectural work needed, also work on roof, and cleaning and 
restoration of art. Three years ago the Library received a grant from the 
Massachusetts Historical Commission. The architectural firm of Stull Associates, 
Inc. was hired to do a feasibility study. After considerable study the firm 
submitted a detailed report on what is necessary to return the building to good 
condition. Nine months' ago the Mayor submitted a Loan Order to the City Council 
for $15 M (of which $12.3 M was for the McKim Building). Philip Johnson, archi- 
tect of the Library's new General Library, called the McKim Building "the most 
beautiful public library in America." It is listed on the register of National 
Historic Buildings. Mr. Kelly called it "one of the great legacies to the people 
of Boston." It is badly in need of repair. He looks forward to getting the job 
executed. Now is the time for the Trustees to take the next steps. Mr. Moloney 
suggested that the Trustees vote for general approval, taking into account any fine 
tuning of paper work," any editorial changes if need be, and the participation of 
more than one Board member. On a motion duly made and seconded, it was 

"VOTED: to place the advertisements inviting bid proposals from archi- 
tectural firms for the refurbishing and renovation of the McKim 
Building; and to adopt procedures for the process of selecting 
a firm, with any modifications of present procedures which are 
deemed appropriate." 




Minutes of Meeting 
Corporation 
April 28, 1984 
Page Four 



The Trustees next moved to discuss the disposition of the balance of 
the $15 tiiillion Loan Order. Mr. Kelly noted that the balance had been earmarked 
as follows: $2.2 million to renovate and refurbish the Charlestown service build- 
ing which has been used by the Library for various purposes; $500,000 for various 
repair work in branches: air conditioning in twelve, repair of roofs in ten 
branches. He noted that the Trustees are concerned about that level of allocation. 
The Board, he suggested, may wish to consider additional moneys for branches so 
that all major repairs be realized. This might mean a reallocation of $300,000 
to $500,000. After some discussion and assurance that a reduced allocation for 
Charlestown would still provide for installation of sufficient shelving "for 
the reasonable future," the Board agreed to vote on the reallocation in the agency 
meeting. 

Mr. Kelly described three recent gifts to the Library: $2,000 from the 
family of Iris Fordon, at one time a children's librarian in Houghton, Michigan, 
the gift to be used for the purchase of books for children; $5,000 from the 
estate of Augustin H. Parker, Trustee of the Boston Public Library from 1961 
to 1979, who died last year; and the gift of a major book collection from Mrs. 
Anne Howkins of Chestnut Hill, the collection of her father, Israel Lord, a found- 
ing partner in the architectural firm of Desmond and Lord, the firm which designed, 
among other buildings, St. Ignatius Church in Chestnut Hill. The collection 
contains many valuable works on art and architecture. Agreeing in each case 
to use the language appropriate to the wishes of the donors, the Trustees agreed 
to establish funds for the Fordon and Parker gifts. On motions duly made and 
seconded, it was 

"VOTED: that the sum of two thousand one hundred and seventy-seven dollars 
($2,177.00) tendered at this meeting by the relatives and friends 
of Iris S. Fordon to the Trustees (a Corporation under Chapter 114 
of the Acts of 1878) be, and the same hereby is accepted with 
gratitude as the Iris S. Fordon Fund, the same to be invested, the 
income to be used for the purchase of children's books; 



and 

VOTED: 



that the sum of $2,177.00 which was this day funded through the 
General Investment Account established by vote of the Board of 
Trustees on December 1, 1950; that for the purpose of enabling 
such investment one thousand eight-three (1,083) units hereby added 
to the General Investment Account be, and the same hereby are 
allocated to said Iris Fordon Fund on the basis of $2.01 per unit, 
which is hereby determined to be the present fair value per unit." 



Minutes of Meeting 
Corporation 
April 28, 1984 
Page Five 




"VOTED: that the sum of five thousand dollars ($5,000.00) tendered at 

this meeting by the estate of former Library Trustee Augustin H. 
Parker to the Trustees (a Corporation under Chapter 114 of the 
Acts of 1878) be, and the same hereby is accepted with gratitude 
as the Augustin H. Parker Fund the same to be invested, the 
income only to be used for general purposes; 



was 



and 

VOTED: that the sum of $5,000.00 which was this day funded through the 
General Investment Account established by vote of the Board of 
Trustees on December 1, 1950; that for the purpose of enabling 
such investment two thousand and four hundred eighty-seven and 
one half (2,487^$) units be, and the same hereby are, added to 
said General Investment Account be, and the same hereby are 
allocated to said Augustin H. Parker Fund on the basis of $2.01 
per unit, which is hereby determined to be the present fair value 
per unit." 

In regard to the gift of books, on a motion duly made and seconded, it 

"VOTED: to extend an expression of gratitude to Mrs. Anne Howkins for 
the gift of books belonging to her father." 

In the matter of gifts, Mr. Moloney hoped that the Library has a procedure for 
thanking donors, whether by letter or reception. We should, suggested Mr. 
Moloney, do things in such a way that other people will be encouraged to donate. 
Mr. Kelly indicated that books purchased from income of gifts above $2,000 have 
bookplates naming the donor. Mrs. Gaines mentioned the Bromsen Fund and that 
she had never seen a book plate or any acknowledgment from the Library in the 
name of donor Maury Bromsen. Mr. Kelly explained that Mr. Bromsen has given 
two major gifts, one for a series of lectureships and the other for the acquisi- 
tion of Latin American materials; the second has not as yet been used. After 
more discussion on the suitability of creating a diploma or some kind of 
document acknowledging gifts, on a motion duly made and seconded, it was 



"VOTED: that the Graphic Designer of the Library be asked to create a 
preliminary design or model for a certificate of appreciation 
to donors to the Library." 

With respect to acquisitions, Mr. Moloney asked who are the persons who 
determine or carry out the acquisitions policies of the Library — either newly 
published works or older. He added that with respect to the acquisition of all 
volumes in the Library's collections, that we should give thought to the size 
and quality of the Library's collection. Who are the people responsible? Mr. 



Minutes of Meeting 
Corporation 
April 28, 1984 
Page Six 



Kelly responded that several people are responsible for selection of materials: 
specialists in the Research Library departments, public service librarians in General 
Library, branch librarians, the Assistant Director for Resources and Research 
Library Services and the acquisitions staff under him. Mr. Moloney indicated that 
the meeting did not afford enough t4.me, wanted more time for staff to think about 
a selection policy. Senator Bulger added that same thinking needs to be applied 
to film collections. Mr. Kelly agreed that it was a "big question," and has to 
be considered as a whole collection development policy. 

Mrs. Gaines asked the Trustees to vote that no endowment funds, unless 
so specified in the bequest, are to be used in lieu of city funds in acquisition 
of books, materials, etc. Mr. Moloney agreed that some plan be developed that would 
provide for uniformity in handling endowments to branch libraries. On a motion 
duly made and seconded, it was 

"VOTED: that as a matter of policy the Trustees intend that expenditures of 
Trust Funds designated for branch libraries be administered and 
expended by branch libraries on the basis of a uniform policy." 

The thinking behind the vote was amplified to mean that gifts to the Library of any 
sort should not relieve city of buying books, materials, etc. Mrs. Luthin said 
that this was an important policy matter and that she understood that one branch 
actually receives no city money for books. Mr. Moloney cited the branch as Dudley 
Branch. Is that the case? Mr. Kelly said that ever since Dudley opened, the bulk 
of Dudley books were bought out of Fellov/es Athenaeum money which had been earmarked 
for Dudley. He described the long relationship between the Fellowes Athenaeum and 
the Boston Public Library from 1930 to 1973 at which time the assets of Fellowes 
were transferred to the Library and the Fellowes reading room, which the Library 
had administered at various times, was closed. Much discussion centered on the 
transfer of Fellowes Athenaeum funds to the Boston Public Library for use of the 
Dudley Branch Library (not yet constructed at the time of transfer). Following the 
vote on uniformity of expenditure of branch trust funds, Mr. Kelly was asked 
initially to meet with Mrs. Gelzer to prepare a plan on the appropriate expenditure 
of the Fellowes Athenaeum funds, a request rescinded when it was determined that 
Mr. Kelly does not ordinarily meet with branch librarians on the expenditure of 
trust funds. In the course of the discussion Mr. Kelly indicated that there were 
two issues involved in achieving uniformity; 1) the terms of the instrument of 
bequest; and 2) the intent of the Trustees of the Fellowes Athenaeum and the Trustees 
of the Boston Public Library. Mr. Kelly said that needed was the interpretation 
of a legal authority, that there was a fairly extensive file on the funds, that he 
had participated in some of the final negotiations, that all Dudley books do not 
bear Fellowes bookplates because in the beginning many Dudley books were purchased 
from federal and state funds. Mrs. Kathleen Satut, member of the Jamaica Plain 
Friends and co-author of Community and Social Services Task ^"'orce - Boston Public 
Library, added that in other branches trust funds are spent by branch librarians 
in addition to the book budget and that it was important to have consistency in 
the administration of funds across the city. Mr. Moloney added that, in addition 









l,4^<^Aw .^ 



Minutes of Meeting 
Corporation 
April 28, 1984 
Page Seven 



to uniformity, the Trustees do need a report on how endowment money has been 
and will be spent. Mr. Bulger called for consistency within the general guide- 
lines the Trustees have given and some latitude in fair discharge of responsi- 
bility. He asked that Mr. Kelly "come back with suggestions of language on 
how to achieve uniformity." Mrs. Gaines asked Mr. Kelly if he had more informa- 
tion on the Fellowes Athenaeum bequest beyond the two documents he had given 
her already (Mr. Kelly mentioned the extensive files); Mrs. Gaines asked 
whether it says anywhere in the files that the funds were given for expendi- 
ture "in lieu of city funds." Mr. Kelly said no. Mrs. Gaines pointed out 
that the income was designated by the Trustees of the Fellowes Athenaeum 
"to be used solely for the support of the prospective Dudley Street Branch 
Library" and was accepted by the Trustees of the Boston Public Library "to 
be used for literary instructive purposes at its Dudley Street Branch Library": 
and that the Trustees of the Fellowes Athenaeum and the Trustees of the Boston 
Public Library in consultation determined that the funds were "to be used in 
and for the benefit of the Dudley Street Branch Library." Mr. Moloney noted 
that at this time the Fellowes money is used only for books; Mr. Kelly 
acknowledged that money could be used to cover costs of books and other 
materials and activities and programs in Dudley Branch (presently paid for out 
of the Programs Fund). Mrs. Gaines added that there were many purposes beyond 
books for which money could be spent at Dudley, including an audio system (still 
incomplete), that there would "be no problem in spending the money constructively." 
Other discussion brought out information that trust funds for all other branches 
total an income of $10,000, that all should be treated uniformly, providing — Mr. 
Kelly pointed out — that the Library takes into account the deed of gift. Mrs. 
Luthin asked if anyone in the Corporation Counsel ''s office handles trust funds. 
Mr. Kelly agreed to find out. 

Mrs. Alice Hennessey of the West Roxbury Friends asked that a member 
of the Boston Preservation Alliance (an alliance of forty preservation groups) , 
be included in the design selection committee for the McKim Building, and also 
that branch libraries be made accessible to the handicapped. 

The meeting was adjourned at 3:15 p.m. 



Clerk pro tem 

* 'I > ^ I n > 



Please read, initial below and return to 
the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, May 7, 1984 



The Annual Meeting of the Trustees of the Library as a Corporation 
was held in the Trustees Room of the McKim Building at 10:00 a.m. 

Present were Trustees Messrs. Bulger and Moloney, Mnes. Gaines, 
Goodwin, and Luthin. Also present were Mrs. Bettina Norton, Vice Chairperson 
of the Examining Coinnittee, with committee members Mrs. Alice Hennessey and 
Mrs. Frances Howe; Mr. Peter Wick of the Associates of the Boston Public 
Library; also, representatives of various Friends groups and staff of the 
Library , 

The first order of business was the election of officers. On a 
motion duly made and seconded, Kevin F. Moloney was nominated for President. 
No other nominations were made. In viva voce Mmes. Gaines, Goodwin, and 
Luthin cmd Mr. Bulger voted for Mr. Moloney, who was declared elected 
President. 



On a motion duly made and seconded, William M. Bulger was nominated 
for Vice President. No other names were placed in nomination. In viva voce 
Mmes. Gaines, Goodwin, and Luthin and Messrs. Bulger and Moloney voted for 
Mr. Bulger. Mr. Bulger was declared elected Vice President. 

The next office. Clerk, was passed in the election process after 
President Moloney noted that, considering present circumstances, the 
election of Clerk would take place at a later date. 

On a motion duly made and seconded, the name of Jane Manthorne wcis 
placed in nomination for Clerk pro tem , with no other nominations. Mmes. 
Gaines, Goodwin, and Luthin aind Messrs. Bulger and Moloney voted viva voce 
for Jeme M2aithome, who was declared elected Clerk pro tem. 

Mr. Kelly made prefatory remarks on the enabling votes, numbered 
5 and 6 on the Order of Business, noting that the concept behind each of 
these annual votes is the practical matter of authorizing the signing of 
bills, payrolls, contracts, cmd such so that the business of the Library can 
proceed from day to day. Generally, Mr. Kelly explained, the signing of 
bills, special drafts, payrolls, and contracts is delegated by the Trustees 
to the Director, Assistant Director, or Clerk. On a motion duly made and 
seconded, it was 



"VOTED: 



and, 
"VOTED: 



that amy member of the CorixDration be, and hereby is, 
authorized to sign on behalf of the Corporation bills, 
special drafts, £md payrolls of the Library"; 



that, until the next amnual meeting the President or 
Vice President, or in the inaJaility of either, any 
member of the Corporation, and by delegation the Acting 



Form No. 1046G— 11/74 



iAxuutes o£ Annual Meeting 
Corporation • 
May 1, 1984 
Page Two 

Director, or the Clerk of the Corporation be, and 
hereby is, authorized to sign any and all contracts 
voted to be made by the Boeurd in the name and behalf 
of the Corporation and emy and all communications in 
connection with the award of contracts so voted cr 
recommended to be so voted and to authorize payments 
\inder contracts so voted." 

In the next item of business, the enabling vote for the appointment 
of a Finance Committee, on a motion duly made and seconded, it was 



"VOTED : 



VOTED: 



that the President be, and hereby is, authorized and 
empowered to appoint a Fincmce Committee to serve until 
the next euinual meeting, said Finance Conciittee to 
consist of not less than a quorum of the Trustees and 
to have power to act in representation of the Corpora- 
tion in the matter of the sale, purchase, investment, 
and reinvestment of cash, securities, amd any other 
holdings belonging to the Corporation; 

that the Finance Committee, being made up itself of 
not less than a quorum of the Trustees be, amd hereby 
is, empowered to act by a vote of not less than three 
members in representation of the Corporation in the 
matter of the sale, purchase, investment, and reinvest- 
ment of cash, securities, and any other holdings, 
belonging to the Corporation: 



and, 

VOTED: that the Finance Committee, being made up itself of 

not less than a quorum of the Trustees be, and hereby 
is, eir^KDwered to act by vote of not less than three 
members in representation of the Corporation in the 
matter of the acceptance of bequests amd gifts that may 
be made to the Corporation, such action as it takes in 
this respect always to be reported to the next regular 
meeting of the Corporation and at that time to be 
incorporated officially into the records of the 
Corporation." 

Following the votes, Mr. Moloney appointed all members of the Board 
to the Finance Coxtmittee as a committee of the whole. Mr. Moloney appointed 
Mrs. Luthin to be Chairperson of the Finance Committee. In his appointment 
of this coxmnittee, Mr. Moloney said that "f\inds are a critical item to all 
of us, with respect to private moneys and piiblic funds." In response to a 
question from Mr. Bulger on the "usual way" the agenda, as shown in the 
vote, is handled, Mr. Kelly answered that in recent years the attention of 
the Finance Conmittee has focused on investment of trust funds. The 
standard procedure in the past few years has been, Mr. Kelly said, at the 
time of receipt of recommendations from the investment counselor, for the 
Clerk to get approval from the committee chairperson, then to proceed with 
notification to the City's Collector-Treasurer to purchase and/or sell, as 



i 



Minutes of Annual Meeting 
Corporation 
May 7, 1984 
Page Three 

recommended by the investment counselor and approved by the Chairperson of 
the Finance Committee — this transaction subject to vote by the Board at the 
next meeting. This procedure, Mr. Kelly explained, madces it possible to 
execute financial transactions "as quickly as possible," 

In the matter of enabling votes for the acceptance of gifts, pay- 
ments made in recognition of special services rendered, and payments received 
for publications and prints executed under library sponsorship, Mr. Kelly 
said that, as a practical matter, these are generally accepted by delegation 
of the Trustees and reported to the Board on an ongoing basis at regular 
meetings. The Director or other delegate of the Trustees accepts checks and 
authorizes deposit in Library accounts, and accepts gifts, sometimes with 
conditions attached. On a motion duly made and seconded, it was 

"VOTED: that, until the next annual meeting, by delegation of 
the Trustees of the Public Libraury of the City of 
Boston, the Acting Director, and Librarian, or the 
Clerk of the Corporation be, and hereby is, authorized 
to accept on behalf of the Trustees gifts, payments 
made in recognition for special services rendered and 
payments received for the publications and prints 
executed under Library sponsorship and, in connection 
with the acceptance of same, to endorse on behalf of 
the Trustees checks so received, said amounts to be 
reported to the Board at the next annual meeting." 

Discussion followed on how receipt of gifts with "strings attached" 
should be handled. Mr. Kelly indicated that the Director of the Library 
would bring only major or significant questions to the Board — that, for 
example, if a gift of $100,000 were offered to the Library with the stipula- 
tion that a room be named for the donor. In response to a question from Mr. 
Moloney as to whether a document exists which sets forth guidelines on gifts 
and acceptance of gifts, Mr. Kelly said there is no set of guidelines. Mr. 
Kelly was requested to prepare a memo in regard to past and present practice, 
including difficulties that might be encountered. "We want," said Mr. 
Moloney, "to develop expertise in the specifics of fundraising and, further 
down tlie road, endowments." Mr. Kelly said that it is essential, if we eure 
going to establish a fundraising activity, to write a detailed statement. At 
this time, it was indicated that a memo would be sufficient. 

The next matter in the order of business related to gifts received 
for funds already established; the enabling vote mcUces it possible to move, 
without waiting, in adding such gifts to fvinds already invested. On a motion 
duly made auid seconded, it was 



"VOTED: that, until the next annual meeting, by delegation of 
the Trustees of the Public Library of the City of 
Boston, the Acting Director, euid Librarian, or the 
Clerk of the Corporation be, and hereby is, author- 
ized to accept on behalf of the Trustees gifts to be 
added to funds already established in the General 
Investment Account, the acceptance of said amounts to 
be reported to the Board at their next meeting." 



Minutes of Azmual Meeting 
Corporation 
May 7, 1984 
Page Four 

Next Mr. Kelly reported on significant gifts and grants received 
by the Libraury during the year: from the estate of Richard A. Ehrlich, 
$80,500. Mr. Kelly pointed out that over and above this bequest, Richard 
and Virginia Ehrlich (Mrs. Ehrlich having been the first President of the 
Associates of the Boston Public Library) contributed many gifts including 
manuscripts and autographed collections. Esther R. Peer donated moneys over 
a period of years; her bequest this year amounted to $2000. The Henry Horn- 
blower Fund donated $2000 this year to the Friends of Kirstein Fund, a 
donation made each year since the fund was established. $1250 was added to 
the Philip J. McNiff Fund; $1000 to the Wiggin Fund. 

For many years Helen Sagof f Slosberg has been a good friend of the 
Library, with particular interest in the Print Department. Each year, Mr. 
Kelly said, she has donated many prints by living Boston cirtists. This 
latest bequest of $30,000 has been established to continue the focus on 
Boston artists for yeeors to come. 

Augustin K. Pctrker left bequests to several Boston institutions, 
with a gift of $5000 to the Library. It was noted that Mr. Parker served 
for many years as a Trustee (from 1961 to 1979) and was extremely generous of 
his time as a Trustee. 

This year the Library received $18,500 in roycilty payments to the 
Nason Fund. The money came from the bequest of Walter Piston, who left 
almost his entire estate to the Boston Public Library and the Boston Symphony 
Orchestra. The Library initially received about $225,000, all to be added to 
the Nason Fund, a fund in the name and memory of Thomas Nason, Piston's 
brother-in-law. The Library has published a catalogue raisonne of Nason 's 
prints . 

The Fred Allen Fund was set up several years ago by his wife cind 
widow, Portlcind Allen Rines. Fred Allen, at one time a stack boy in the 
Library, had a successful national network radio show, "Allen's Alley." In 
the past six or seven years Mr. and Mrs. Rines have donated scripts of Fred 
Allen material and moneys to the Library. The Library also owns copyright to 
Allen material. Both Mr. and Mrs. Rines are interested that, in handling 
the reproduction of the material, the Library moves cfiurefully, in a way most 
beneficial to the Lihrary and to the Fred Allen Fund. 

This yeeu: we received $2000 from the Antiquariaui Booksellers, half 
the ticket fees received at the annual Antiquarian Book Fair held at the 
Copley Plaza, the money for a fund to be established in the Rare Book Depaurt- 
ment. 

In the matter of gramts received, Mr. Kelly indicated that in the 
third year of a Title II-C grant from the U.S. Office of Education the 
Library received $158,000 toward the Preservation Laboratory. Most of the 
funding covers personnel in the operation cmd supplies. $6000 was received 
in a MURLS gramt (Metropolitan AJrban Reseaurch Libraries) , a federal Library 
Services and Construction Act grant adiministered by the State's Board of 
hihrary Commissioners. Mr. Kelly concluded this presentation with an announce- 
ment that the Library just this week has received word of a grauit in the amount 



i 



Minutes of Annual Meeting 
Corporation 
May 7, 1984 
Page Five 

of $72,000 from Library Services and Construction Act funding for a literacy 
program which will be sited in several brauiches and Central. The Eastern 
Region will receive about $50,000 for duplicate purchase of popular children's 
films, also a Library Services and Construction Act grant. 

Mr. Kelly added that the Libraury receives revenues from the Library's 
publication program. Mr. Kevin FitzPatrick, Assistauit to the Director for 
Business and Publications, reported on receipts for FY83, a total of 
$105,329.83. He "broke down" the receipts into three categories: 1) revenue 
from book sales auid sales of Library's own publications of which there are 
210 dating to 1892. These sales yielded $33,529.83; 2) the Cooperative 
Cataloging Prograun, which provides cataloging services (cards, labels, etc.) 
to Regional libraries — a revolving service — this year yielded $65,000; 
3) fees received for reproduction of library materials this year amounted to 
$6800. 

Next, Mr. Moloney called upon Mrs. Bettina Norton, Vice Chairman of 
the Examining Committee, to speak on the report of the Committee. Copies 
of the report were made available to persons in attendance. Mrs. Norton 
said that the report was done independently of the Librairy and that the 
challenge was particularly great in that the Conmittee functioned at a time 
when both the Director of the Libraury, Philip J. McNiff, and the Mayor of the 
City, Kevin H. White, were leaving office. She pointed out that the Trustees 
had given her authority to appoint anyone to the Committee and to act as an 
autonomous group. She noted how haurd the Comnittee had worked, how many hours 
had been invested in the report — so mamy that seven members had resigned 
because of the major work involved. 



Mrs. Norton then proceeded to touch on the high points of the 
committee recommendations: that the Trustees study and respond to Examining 
Cowmittee recommendations; that the Committee be grauited a small budget; 
that the Trustees give adequate time to the Library; that there be two 
additional Trustees appointed, representing the State; that the residency 
requirement and its effects on recruitment be considered. There were 
several other recommendations which Mrs. Norton singled out from the total 
report. 

At one point Mr. Moloney found it appropriate to announce that Mis. 
Doris Keams Goodwin has been reappointed this week to a five-year term as 
Library Trustee. Other points noted by Mrs. Norton included the necessity 
of strengthening the Library's public relations office with the addition of 
a full-time person to coordinate efforts of Library volunteers; the need to 
continue to work to raise state aid from the present 37. 1<: per capita to 75*; 
the need for structural amd cosmetic repairs to branch libraries. At this 
point Mr. Moloney mentioned the vote of the Trustees at the April 28, 1984 
meeting to reallocate some $300,000 to $500,000 of the $2.1 million allocation 
for the Charlestown Service Building for extraordinary repairs of branches. 

It was noted that Mr. John Doherty, Assistamt Director, has just about 
coxnpleted a list of repairs needed in brainches. Mr. Moloney indicated that 
input for this list was welcome from branch libraurians and Friends groups. 



Minutes of Annual Meeting 
Corporation 
May 7, 1984 
Page Six 

In other areas of the Examining Coxmnittee Report, Mrs. Norton 
cited the attention necessary to staffing, signage, and security; the 
effective expansion of the blanket book order list; the need to strengthen 
services in research to junior and high school young people; the need to 
open the Rare Book Depcirtment and the Print Department on Saturdays; the 
importance of featuring the Stimson dioramas; the Comnitteee ' s approval of 
the "collection policy," i.e. buying a research copy of each book for 
researchers of the future. At the conclusion of Mrs. Norton's presentation, 
Mr. Moloney acknowledged the great effort made by each member of the 
Committee, indicating that each member should be conmended for his or her 
careful study. At this point, Mrs. Alice Hennessey, a member of the Examining 
Committee and Chairperson of the subcommittee on branch libraries, said that 
the report which was presented by Mrs. Norton did not include the final report 
on branches, but a prior draft report. Mr. Moloney said that the Trustees 
will look into questions related to the Examining Committee Report and will 
also consider the differences and conplementsury areas of both the Examining 
Committee Report and the report, "Community and Social Services Task Force: 
Boston Public Library." 

Next, Mrs. Frcmces Howe, member of the Examining Conmittee and 
Associates of the Boston Public Library, offered "strong recoitmendations" for 
the future of the Library. First Mrs. Howe supported the idea of an office 
of fundraising with adequate funding euid with a good professional fundraiser. 
She stated that, in her opinion, a salary of $45,000 would be necessary for 
such a professional fundraiser. Fundraising is iii5>ortant, she pointed out, 
because the city of Boston can pay for day to day operations of the Library, 
but "quality things" are beyond the City's capacity to pay. Peter Wick, 
Associate and author of The Art cind Architecture of the Boston Public Library , 
added that the Library is the "major cultural resource in Boston," has a low 
profile, and is not sufficiently recognized for its strengths. He suggested 
an occasional association between the Associates and Trustees so that the 
Associates cire "keyed in with policies." Mr. Moloney agreed that he would 
like to see the Trustees help to support the Associates. Mrs. Howe went on 
to advocate part-time assistance to the Library from a professional public 
relations firm. Mr. Moloney asked Mrs. Howe for her reconanendations in written 
form. Mr. Kelly cited the iir5)ortance of Peter Wick's book and distributed 
copies to the Trustee. 

Hie meeting adjourned at 11:23 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, May 16, 19 8 A 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees' Room at 7:10 p.m. 



Luthin . 



Present at the meeting were Mr. Moloney, Mmes . Gaines, Goodwin, and 



Kevin F. Moloney, President, presiding. 



Mr. Moloney reported that he had met with the other four members of the 
Designer Selection Committee. He said that it was a very good meeting in which the 
meeting decided on an organizational approach to the task of selecting the 
architect. He stated that the group spent considerable time considering the designer 
rating standards. They decided that the six criteria previously identified could 
not be changed. It was the consensus that the percentage attributable to construc- 
tion was decreased and the percentage attributable to mechanical and electrical 
increased. It was left to Mr. Vic Hagen to fine tune the consensus of the committee. 
It was the unanimous view of the committee that this form would be best suited to 
the task at hand. Mr. Moloney stated that the form needed the approval of the 
Board. On a motion duly made and seconded, it was voted to utilize the form as it 
was adopted by the Designer Selection Committee. 

The meeting adjourned at 7:15 p.m. 



Clerk pro tern 



Please read, initial below and return 
to the Clerk pro tern 

Trustee 



Clerk pro tem 



Please read, initial below and return 
to the Clerk 



Trustee 



BPL Form No 1046F— 1/74 



^^^^y^^^M^lI^^^l^^^^^^^^^^W^ 



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TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, May 31, 198A 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees' Room at 10:33 a.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines, 
Goodwin, and Luthin; Mrs. Bettina Norton, Vice-Chairman of the Examining 
Committee; Mr. Robert Consalvo of the Mayor's Office; members of the Libran^ 
staff and public. 

Kevin F. Moloney, President, presiding. 

The minutes of the Regular Meeting of the Corporation held on April 28, 
198A, and the Annual Meeting held on May 7, 198A, were approved as presented. 
It was agreed that the Minutes would be distributed and posted in branches and 
Central after each meeting, prior to acceptance by the Board, with the cautionary 
note that the Minutes would be voted on for approval at the subsequent meeting. 
The Clerk agreed to distribute corrected Minutes after said vote, if corrections 
were made . 

On a motion duly made and seconded, in approval of action taken on 
May 21, 1984 on the recommendation of Thorndike, Doran, Paine & Lewis, it was 



"VOTED: 



that the Collector-Treasurer be, and hereby is, authorized and 
directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action with respect to the 
General Investment Account: 

TO PURCHASE 

$100,000 U.S. Treasury Note 13 1/8 due 5/15/94 



and 

"VOTED: that the Secretary of the Committees be, and hereby is, 

authorized and directed to notify the Collector-Treasurer of 
the foregoing vote." 

In response to a question from Mrs. Goodwin on "where the money was coming from" 
for the purchase of the Treasury note, Mr. Kelly indicated that it represented 
a similar note which had come due—that the vote was "just rolling it over. 

Next Mr. Moloney introduced a presentation by the Library's present Invest- 
ment Counsel, Thorndike, Doran, Paine & Lewis. The Trustees wanted, said Mr. 
Moloney, an overview on the handling of the Library's portfolio—where we are 
now, the firm's philosophy, how they go about making recommendations. The 
representatives from the firm were introduced by Mr. John Gooch. Mr. Gooch 
described himself as Executive Vice President with responsibility for his 
firm's porfolio managers, reviewing clients' assets and watching performance. 
Stephen Paine, a founder of the firm, manages the equity account of the 
Library's portfolio. Paul Caplan handles fixed income and securities income. 
The three representatives distributed a printed document which they interpreted 
and amplified. In giving background on Thorndike, Doran, Paine & Lewis, Mr. Gooch 



RPI Form Nn 104PF — 1/74 



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Minutes of Meeting 
Corporation 
May 31, 1984 
Page Two 

noted that the firm has no banking/brokerage relationships, that their sole 
business is management of clients' assets. He added that a low turnover in 
personnel leads to a stability in firm/client relationships. Other points made: 
that their largest client is MIT for which they manage retirement and endowment 
assets- that they serve as advisor to various City of Boston funds including 
City of Boston Retirement, Parkman Fund, Lydia C. Cooper Trust, Boston City 
Hospital. Mr. Paine pointed out that he personally understands the Trustee 
point of view since he serves as Trustee for the Museum of Fine Arts and the 
Clark Institute. Additional observations included: that the firm is basically 
conservative in its investment policies— looking for good projected income 
growth: that they're looking for quality companies which may be undervalued on 
the maket. In response to a question from Mr. Moloney on how the firm measures 
its performance, Mr. Gooch responded that evaluation should be in terms of 
Trustees' goals for the Library, a definition which has not yet been put forward. 
Mr. Moloney indicated that the Trustees should reach an agreement with the firm 
on goals and an appropriate period of time for such measurement. It was reported 
to the Trustees that the total yield of the Library portfolio in this first year 
with Thorndike, Doran, Paine & Lewis has been somewhere between 5.7 and 7 A. 

To Mr. Moloney's query as to whether there was anything that should be 
changed on the Library's side, Mr. Paine responded that, it may not be possible, 
but the present process which is handled by communication of purchase/sell 
recommendations in writing may cause delays which result in lost opportunities, 
that phone communication would obviously be faster. Mr. Moloney said that the 
Trustees would look into an appropriate system, and he asked the firm for a 
letter citing what would work and giving alternatives to the present ^ystem^ 
In response to Mrs. Goodwin's question about the number of employees in Thorndike, 
Doran, Paine & Lewis, Mr. Paine answered that there ^^^^f ^^^^^^^^^^llf /° , 
professionals) in three offices located in Atlanta, outside Philadelphia, and 
Boston, with many of them City of Boston residents. 

Other discussion and questions revealed that the firm does not use the 
Euro bond market in any of its portfolios because the "extra yield is not worth 
the extra risk." To Mr. Paine' s offer to prepare a brief written statement on 
the whole counseling process, working with the Library in defining objectives, 
Mr? Moloney suggested that Mr. Paine work initially with Mrs. Luthin, Chairperson 
of the Finance Committee. 

The next item of business was the status of the McKim project. Mr. 
Kelly reported that the Library had advertised for designer/architectural firms 
to undertake the McKim project and that fifty firms applied. On Wednesday 
May 30 1984, a briefing session was held for applicants at which forty were 
present. The briefing session included a presentation on the program and an 
explanation of selection procedures. The next steps in the process will be the 
adoption of selection guidelines and the naming of a designer selection panel. 
Mr. Moloney said that the panel will consist of from five to ^^^en members . 
perhaps the Director of Public Facilities, John Doherty from the Library, at 
?elst one (and a maximum of two) Trustees, and one or more representatives or 
officers of the Society of Architects and the Engineering Society. Mr. Moloney 
slid th^t at this time'it was appropriate to vote the -'^orization in general 
terms for forming such a committee. The number of Tmstees on the committee 
will be limited to two so that there would not be a quorum of Trustees. He 
"ent on to say that the committee would have to be a working coimnittee. Each 



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Minutes of Meeting 
Corporation 
May 31, 1984 
Page Three 

applicant will have to be rated. "We must make sure that the process works, 
that all applicants have access to the same information." Following, on a 
motion duly made and seconded, it was 

"VOTED: that the Trustees authorize the formation of a Design Selection 

Committee for the renovation of the McKim Building, said committee 
to be composed of five or seven members along the lines agreed 
upon, with a report to the Trustees at the next meeting." 

Mr. John Doherty, Assistant Director, reported that June 14, 1984, is the next 
key date, the deadline when all proposals must be in. He pointed out that all 
applicants will have the feasibility study prepared by Stull Associates, Inc. 
Mr. Doherty noted that, although the Stull report spells out the program, it is 
not "cast in concrete," changes can still be made. He added that he was pleased 
to see the process started — it has been seven years in the planning. Mr. Moloney 
noted that there are some decisions to be made on the uses of McKim Building 
spaces. Mr. Kelly pointed out that the Stull report examines every foot of space, 
identifying functional use; this must be reexamined. The Library staff must have 
an opportunity to express their thinking. It is possible that some significant 
changes could be adopted after the staff — management, professionals, AFSCME — have 
had a chance to read the report and discuss it. We should, he said, finalize what 
the functional use is going to be. 

In further discussion on the McKim program, Mr. Moloney indicated that 
the Trustees should take an active role in the design process on such matters as 
public use of spaces in the McKim Building. Mrs. Goodwin expressed the need 
for the Trustees to educate themselves on the McKim Building. Mrs. Gaines 
pointed out that the perception of the use of the McKim Building is correlated 
with how one perceives the design. Shouldn't the order, she suggested, first 
be to receive input from staff, in addition to recommendations on hand, followed 
by the final formulation of plans on how the building will be used. 

John Doherty clarified what the June 14 date signifies, namely the 
submission of proposals by applicants — history of the applicant firm, makeup 
of their proposed team, prior record in restoration, etc. Mr. Doherty described 
the work of the Design Selection team: they agree on a procedure which will 
entail much time and effort; they use an evaluation form, assigning points for 
various elements in the evaluation. They work independently of each other. 
Then a decision is made as to whether three or five finalists are chosen for 
interview sessions before the Selection Committee or the Trustees. Mr. Doherty 
said that by September the selection of a firm should be completed and "we 
should be ready to go." The designer will then sit down with the Trustees to 
work out the full program. It was agreed to follow Mr. Bulger's suggestion 
that the Trustees meet one day soon at the Copley entrance and walk through the 
McKim Building to gain a sense of the building's design and use and alternatives 
in the design process. Mrs. Gaines questioned Mr. Doherty about his reference 
to "some of the brighter ones" among the design applicants; Mr. Doherty said 
that "we're dealing with some of the brighter firms in the city of Boston" who, 
faced with the cut and dried material we have given them, will probably in their 
covering letters go beyond the information we have asked for, perhaps even 
suggesting changes. 



Minutes of Meeting 
Corporation 
May 31, 1984 
Page Four 

Mrs. Goodwin queried about the chances of new firms in the selection 
process, if points are given for past records in restoration programs. Mr. 
Doherty noted that their chances were slight. "We're looking for established 
firms," he added. "We have a treasure." Needed are firms which have handled 
similar projects. Mr. Kelly pointed out that we might possibly get a new 
firm with partners who had such experience in prior affiliations. Mr. Moloney 
noted that there would be flexibility in the selection process, but we want 
at the top an architectural/engineering team which has had experience with 
similar well-known buildings, Mrs. Goodwin remarked that this is the age-old 
problem of how established firms get to become established firms; and Mr. 
Bulger concluded that "we have to go with track records; we can't take risks." 
Other concluding remarks were Mr. Doherty 's reminder that there would be no 
major architectural changes to the McKim Building; that approximately $7 
million would go for mechanical changes; about $4 million for architectural 
renovations; Mr. Moloney's comment that "we are talking about removing barriers 
in the building"; Mr. Kelly's summation that there will be a review of 
functional uses of the building with the staff, and subsequent to this review, 
he will present the Trustees with a proposal. 

The next item in the Order of Business related to the proposed First 
Annual Trustees' Reception for Library staff, suggested by Mrs. Goodwin at the 
Annual Meeting. Following much discussion on the reasons for such an event, 
the format, the date, and possible alternatives or additional meetings, the 
following plans were agreed upon: that there will be a reception in the Library 
courtyard on Friday, September 14 from 5:00-7:00 p.m. (in the Great Hall of the 
Johnson Building if the weather is cold or inclement) ; that the purpose of the 
reception is to provide a way for people to meet the Trustees and circulate, a 
mutual opportunity for staff and Trustees to get to know each other; "It is 
most important," noted Mr. Bulger, "that the staff feel comfortable with us; 
we're new on the block." Mrs. Gaines added that the staff should feel that 
"we are interested in' what they have to say"; the important thing is communi- 
cation. Mrs. Goodwin suggested the possibility of two different formats; the 
reception and also possibly a panel of the Trustees in the lecture hall; in 
the latter the Trustees could introduce themselves, give their backgrounds, 
their interest in the Library, and receive questions from staff. For those 
who do not like standing up in an auditorium, suggested alternatives were for 
heads of unions to speak for staff, or — suggested by Mr. George Embleton, who 
pointed out that his suggestions were offered on the spot without prior 
consideration — the input on the McKim Building could take the form of a 
questionnaire, with a compilation of responses. The reception would be a 
social event, a symbol that the Trustees were willing to talk and to listen. 
Still a third means might be designed for the staff to put forward their 
problems. Mrs. Gaines suggested that at the bottom of such a questionnaire 
other comments could be added. Mr. Moloney suggested that the Trustees' 
appearance in the lecture hall be looked into. In response to a question from 
Mrs. Luthin as to whether there were any regularly scheduled staff meetings, Mr. 
Kelly said that the only meetings are between representatives of the administration 
and representatives of organized groups. 

In the next item of business, Mr. Moloney said that Mr. Maury A. 
Bromsen has expressed his intent of working with the Trustees toward a 



-w^mm 



Minutes of Meeting 
Corporation 
May 31, 1984 
Page Five 

"permanent gift-giving situation." Mr. Moloney has met with Mr. Bromsen on 
this matter and has also talked with attorney Louis H. Hamel, Jr. of Hale & 
Dorr, who had been authorized by the prior Board of Trustees to represent the 
Trustees in working with Mr. Bromsen. Mr. Bromsen has indicated that he would 
like Mr. Hamel to represent him in planning a long-term relationship with the 
Library. To achieve this, Mr. Hamel has asked for a formal letter from the 
Trustees. Following discussion, on a motion duly made and seconded, it was 

"VOTED: to express the consent of the Trustees in a letter to attorney 
Louis H. Hamel, Jr. of Hale & Dorr releasing him from service 
as counsel to the Trustees in order that he may serve as counsel to 
Mr. Maury A. Bromsen in the matter of possibly establishing a future 
gift or gifts from Mr. Bromsen for the benefit of the Library." 

Mrs. Bettina Norton, Vice-Chairman of the Examining Committee made a 
brief presentation, updating the report delivered at the Annual Meeting. She 
pointed out that the report which was presented to the Trustees on May 7 was 
the report which was voted on and approved by vote of the Examining Committee 
at its final meeting on March 27. Mrs. Norton reported that the Committee 
had since met and "we have made a few changes in the text but no substantive 
changes in the report. Everybody is pleased with the report as it stands." 
Mr. Moloney thanked Mrs. Norton again for the work of her committee. 

At 11:50 a.m. the Trustees voted to go into Executive Session under 
Chapter 39, Section 23B (3) of the Open Meeting Law, relative to collective 
bargaining or litigation strategy. The public was advised that the public meeting 
would reconvene after the Executive Session. 

Following the Executive session at 12:21 p.m., it was voted to adjourn 
the meeting of the Corporation temporarily for a Meeting of the Administrative 
Agency. The Meeting of the Corporation was resumed at 12:27 p.m. 

The next item of business related to the selection of the Director and 
Librarian of the Boston Public Library. Mr. Moloney reviewed the vote of the 
Trustees in the meeting of April 5, 1984, with the target date for selection 
January 1985. Mr. Moloney noted that a key element in the selection process is 
the Advisor to the Trustees. Such an Advisor may also serve as Advisor to a 
search or screening committee which should consist of a group of individuals 
who reflect the variety of communities served by the Boston Public Library — 
branch libraries, research library, regional library, and citizens, he said. 
The first step is the appointment of an Advisor to aid the Trustees in establish- 
ing ground rules and formulating a general view of an appropriate person to 
serve as Library Director. Mr. Moloney described how he had talked to a number 
of people and a name "had surfaced repeatedly" of a uniquely qualified Individual: 
a graduate of the University of Kansas, Phi Beta Kappa, with a Master's Degree 
in Library Science from the University of Michigan. Formerly a branch librarian 
of the Charles town Branch Library, Ms. Margo Crist has worked not only in the 
Boston Public Library in both branches and the central Research Library, she 
has served as President of the Library's Professional Staff Association, is 
presently Regional Administrator of the Central Massachusetts Regional Library 
System, and has held several positions in state, regional, and national library 
associations. Mr. Moloney inicated that Ms. Crist had indicated a willingness 



Minutes of Meeting 
Corporation 
May 31, 1984 
Page Six 

and would feel comfortable serving as Advisor, having had actual work experience 
in both branch and research library service. He added that there is a perception 
outside that the Boston Public Library has been insular in its view and resistant 
to new ideas. He suggested that Ms. Crist 's background and personal skills would 
be appropriate for an Advisor. Mrs. Luthin added that Ms. Crist has had experience 
in search procedures and has a "good handle on practical questions." Mr. Bulger 
clarified Ms. Crist' s role as helping the Trustees initiate a nationwide search, 
as an Advisor to help the Trustees and help the screening/advisory committee to 
make recommendations. Mr. Bulger said that the difference between advising and 
deciding must be clear at the outset. Mrs. Luthin said that Ms. Crist had 
indicated that a precondition of her acceptance would be that she be instructed 
clearly on what the Trustees want her to do. In response to a question from 
Mrs. Gaines on salary, Mr. Moloney replied that there would be no salary; Ms. 
Crist will serve pro bono . There would be reimbursement for expenses such as 
travel between Worcester and Boston and appropriate arrangements for matters such 
as clerical support. Mr. Bulger called again for a delineation of Ms. Crist' s 
responsibilities as Advisor, for the Trustees' benefit as well as hers. Mrs. 
Goodwin pointed out that in the recent search process the Trustees had been too 
passive. Mrs. Luthin added that the search or screening committee should meet 
regularly. On a motion duly made and seconded, it was 

"VOTED: to appoint Ms. Margo Crist to serve as Advisor to the Trustees in 
their search for the Director and Librarian of the Boston Public 
Library. " 

Mrs. Goodwin reported that in a talk she had with Arthur Snyder, 
former President of the Trustees, he had requested that his recent article in 
the Globe be read into the Minutes. On a motion duly made and seconded it was 

"VOTED: to incorporate into the Minutes the article "Restoring the Library 
to Its Glory," by Arthur Snyder, The Boston Globe , May 5, 1984." 



RESTORING THE LIBRARY TO ITS GLORY 
Arthur Snyder 

"One hundred years ago, the City of Boston had five crown jewels 
in her diadem. The Boston Park System was known as her emerald necklace. We had 
the foundation of a great City Hospital, the Police Force was the best in the 
nation, the School System was the envy of the world, and the Boston Public Library 
had already established its greatness. 

Today, the school system is fighting back from disgrace. Many of our 
parks are adorned with weeds, the City Hospital has problems with accreditation,' 
and the morale of the Police Department is embarrassingly poor. Each of these 
has been decimated by politics. 

Through the Seventies, the Boston Public Library had managed to stay 
securely moored against the ebb and flow of Boston's political tides. 

How did the library maintain its position while our other jewels 






'<^^'^T- 



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Minutes of Meeting 
Corporation 
May 31, 1984 
Page Seven 

%ecame tarnished with the soapy film of politics? Thomas Boy Is ton Adams wrote 
three informative articles for the Globe on the history of the library. 

He recalled that in 1877 a city councilor with surprising lack of 
vision for that era drove a great library director from the Boston Public Library 
to Harvard. The backlash included legislation stipulating that the trustees 
of the library should be five citizens of Boston, each appointed for five years, 
with only one appointment occurring in each year, thus preventing the mayor from 
"packing the court." In addition, the library was to be managed solely by the 
trustees and not by the mayor. By this foresighted legislation the library was 
protected from politics until the election season of 1979 when a conscious effort 
was undertaken by the White administration to use the library (particularly its 
26 neighborhood branches) to enhance the political fortunes of the incumbent 
mayor. 

First, the mayor did not appoint anyone to fill Sidney Rabb ' s chair, 
which forced the trustees to operate with a board of only four members. As 
president of the Trustees, I found that the three other trustees were a deputy 
m^or, a former deputy mayor and a city contractor. Although discussions were 
friendly, I was never certain what the real agenda was, especially in the area of 
cable television where Deputy Mayor/Library Trustee Micho Spring also served as 
chairman of the Cable Access Foundation. 

During the tragedy of Proposition 2^$, the library, like the police and 
fire departments, suffered crippling cutbacks despite the fact that surplus budget 
funds were available. The library staff was reduced from 536 to 350. The central 
library was closed weekends. The hours of operation of branch libraries were 
reduced; professional librarians were eliminated completely from some branches, 
and morale in the library dropped to an all-time low. Many evening meetings 
were held at the branch libraries by neighborhood residents concerned about the 
future of the library. I attended all of them to try to deflect what I considered 
to be the proper spears and arrows of the populace. At most of those meetings our 
new mayor, then City Councilor Raymond Flynn sat on the dais. As a councilor, 
he demonstrated concern for the people and for their love of the library. 

Two other events occurred. The salary of director Philip McNiff had 
been $39,000, which I felt was low. I had tried several times to bring up the 
issue but with no response. Suddenly an aide to a deputy mayor called me and 
wanted to know what the range for similar positions was in the United States. 
The high was determined to be $55,000, so the director's salary was immediately 
escalated to $55,000. Second, an emissary from the mayor suggested that a 
prominent appointed city official be named the new director. Concerned for the 
integrity of the library, I resisted. 

Within two months of McNiff 's retirement in June of 1983, I was fired as 
trustee and president. It is important to emphasize why I, or any of the other 
trustees at that time, could be summarily dismissed. Mayor White could accomplish 
this because all of us were holdovers. As each of our terms came due (one each 
year) he had not reappointed us, which implied we could be shipped out at any time 
if we did not continue to shape up. 



Minutes of Meeting 

Corporation 

May 31, 1984 

Page Eight 

My firing came after the Globe had written an editorial saying that 
the politicians should not be trustees. There had been some disagreement because 
I had asked the trustees not to write to or argue with the Globe about that editor- 
ial. Mayor White reappointed the others and put Massachusetts Senate President 
William Bulger in my place. 

I admire Bulger. He is an outstanding citizen and a learned man, a 
perfect library trustee. However, he does, through his position, control several 
million dollars of appropriations for the library. A future Senate president 
could easily use such leverage to politicize the library. 

Critics say that Mayor Flynn politicized the library when he replaced 
three trustees. I say that he did not politicize the library but, in fact, 
reversed that precedent. 

I made a point of attending the first meeting of the new trustees. I 
found them to be deeply concerned with the library and the people it serves, not 
just the main library but all of its branches in all of its neighborhoods. For 
many aspiring citizens, a free public library is the only vision of hope they 
have. It was a joy to hear the three new trustees express their goals for a 
renewed greatness for the library. This trustees' meeting was the most rewarding 
of my association with the Boston Public Library and, I believe, offered the 
vision of Boston once again wearing a sparkling tiara undimmed by politics. 

Arthur Snyder is vice chairman of the board of directors of United States 
Trust Company." 

The meeting adjourned at 12:41 p.m. 



Clerk pro tem 



Please read, initial below and return 
to the Clerk pro tem 



Trustee 



,y 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
June 29, 1984 



Minutes of Meeting 
Corporation 
June 29, 1984 
Page Two 



A meeting of the Corporation was held by the Trustees of the Public 
Library of the City of Boston at 2:42 p.m. on Friday, June 29, 1984, in the 
Trustees' Room. Present were Messrs. Bulger and Moloney, Mmes. Goodwin and 
Luthin, and members of the Library staff. Mrs. Gaines was absent due to illness. 

Presiding, President Kevin F. Moloney. 

The minutes of the Regular Meeting held on May 31, 1984, were approved 

Mr. Kelly described the next item in the order of business, the sale 
and purchase of securities, as a typical recommendation from the Library's 
investment counselor Thorndike, Doran, Paine and Lewis. The normal process, Mr. 
Kelly explained, is, upon receipt of such a recommendation, for the clerk to 
call the Finance Committee Chairperson and other members of the Finance 
Committee in order to get a quorum by phone. If agreed, the recommendation is 
then sent to the Collector-Treasurer at City Hall, who executes the transaction. 
In the past, Mr. Kelly noted, the recommendations of the counselor are usually 
followed unless "there is something odd" involved. A case in point occurred 
several years ago when there was a recommendation to purchase Rank Xerox when 
the Board had never before purchased foreign securities. The Trustees showed 
concern that there be no delay in handling purchase/sell recommendations, 
considering how the cost of issues fluctuates. It was agreed that the clerk 
should process the recommendations on the day received. Mrs. Luthin pointed 
out that on July 18 she will meet with Stephen Paine of Thorndike, Doran, Paine 
and Lewis to discuss how other organizations handle such transactions and to 
see if the Trustees can "work something out." Mr. Kelly added that the "big 
issue" has been whether the investment counsel could be authorized to speak 
directly to Mr. Gorman in the Collector-Treasurer's office, but in the past 
the Trustess have not chosen to relinquish their role in the matter. Fol- 
lowing this discussion, on a motion duly made and seconded, it was 

"VOTED that the Collector-Treasurer be, and hereby is, authorized 

and directed on behalf of the Trustees of the Public Library 
of the City of Boston to take the following action with 
respect to the General Investment Account: 

TO SELL, ASSIGN AND TRANSFER: 



Amount 







720 




1 


,000 




1 


,300 




1 


,500 


TO 


PURCHASE 




2, 


,000 




3, 


,000 



Issue 

Temple Inland 
Commerce Clearing House 
American Home Products 
Upjohn 



and 

"VOTED: that the Secretary of the Committees be, and hereby is, 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote 



II 



Mr. Kelly described how at the end of the Fiscal Year the Trustees 
need to authorize distribution of funds in the General Investment Account, and 
it is also necessary to authorize the Collector-Treasurer to distribute certain 
income to the Rector of Trinity Church, i.e. 40% of the income from the Benton 
Fund and to distribute all of the income from the Children's Fund. This distri- 
bution, Mr. Kelly explained, is the result of a ruling of the court in 1935. 
At that time the will of Josiah Benton, who had drawn up his own will, was 
challenged by the Rector of Trinity Church. The procedure is that the Director 
writes to the Collector-Treasurer based on the vote of authorization from the 
Trustees. 

« 

Mr. Kelly described the next item on the transfer of certain savings 
accounts into the General Investment Account as a means of consolidating all 
funds into the Gneral Investment Account. The three savings accounts are all 
small funds, a few hundred dollars and the last three in passbooks. In response 
to a question from Mrs. Goodwin on the value of the Benton and Bromsen funds, 
Mr. Kelly responded that the Benton is $1.4 million and the Bromsen $60,000. 
Mr. Kelly added that the Bromsen Fund is separate because Mr. Bromsen believes 
in investing in U.S. Treasury debt instruments instead of stock. The Bromsen 
funds are also in the General Investment Account. Following discussion, on 
a motion duly made and seconded, it was 



"VOTED : 



and 
"VOTED: 



that Liam M. Kelly, Acting Director of the Public Library 
of the City of Boston be, and hereby is, authorized and 
directed to cause to be distributed and paid to the Trustees 
of the Public Library of the City of Boston the income of 
the General Investment Account and the Maury A. Bromsen 
Fund for the period from July 1, 1983 to June 30, 1984." 



that Liam M. Kelly, Acting Director of the Public Library of 
the City of Boston be, and hereby is, authorized and directed 
to cause to be distributed and paid to the Rector of Trinity 
Church, to be held by said Rector pursuant to the provisions 
of the 12th Clause of the Will of Josiah H. Benton, as defined 
by the agreement of Compromise, dated January 15, 1935 and 
made in connection with the administration of the trust created 
by said Clause, four-tenths of the income of the Benton Book 
Fund for the period from July 1, 1983 to June 30, 1984, inclusive, 
now held in the custody of the Collector-Treasurer of the City 



Charter Medical 
Johnson & Johnson 



BPL Form No. 1046F— 1 /74 



Minutes of Meeting 
Corporation 
June 29, 1984 
Page Three 



-anti' 
"VOTED: 



and 
"VOTED : 



and 
"VOTED: 



of Boston, and to cause to be distributed to and paid to 
the Trustees of the Public Library of the City of Boston 
the remaining six-tenths of said income for said period 
to be applied to the purchases provided in said Agreement 
of Compromise." 




Director of the Public Library of 
hereb3\is, author aSzed and directed 

Trinity Cburch 40% of 
Fund forXthe period \rom July 1, 1983 
's Ftmd, now hela<. in the cus 
e Cit\ of Boston, and to cause 
e Trustees of the PuTsdic Library 
ing six\tenths of saiosdncome 
the purchases provided 




that Liam M. Kelly, Acting Director of the Public Library of 
the City of Boston be, and hereby is, authorized and directed 
to cause to be paid to the Rector of Trinity Church for the 
period from July 1, 1983 to June 30, 1984 on the Children's 
Fund, now held in the custody of the Collector-Treasurer of 
the City of Boston pursuant to the provisions of the 11th 
Clause of the Will of Josiah H. Benton, as required by the 
12th Clause of said Will." 



that the savings account in the name of Library Art Fund in 
the amount of two thousand two hundred and forty-four dollars 
and thirty-two cents ($2,244.32) plus interest earned by the date 
of transfer be transferred to the General Investment Account. The 
units appropriate to the dollar value will be determined on the 
date of transfer." 



that the savings account in the name of Ellery Sedgwick Fund 
in the amount of three thousand three hundred dollars and 
one cent ($3,300.01) plus interest earned by the date of 
transfer be transferred to the General Investment Account. 
The units appropriate to the dollar value will be determined 
on the date of transfer." 



Minutes of Meeting 
Corporation 
June 29, 1984 
Page Four 



and 



"VOTED: that the savings account in the name of Marjorie Wiggins Prescott 
Fund in the amount of one hundred seventy-nine dlollars and 
nineteen cents ($179.19) plus interest earned by the date of 
transfer be transferred to the General Investment Account. The 
units appropriate to the dollar value will be determined on the 
date of transfer." 

Mr. Doherty announced that the organizational meeting of the Designer 
Selection Committee for the renovation of the McKira Building will take place 
on Tuesday, July 10, 1984 at 7:00 p.m. Members of the Committee are Victor 
Hagen, Associate Director of the Pubic Facilities Department; Robert Daigle, 
newly elected President of the Massachuseets Engineering Association; Thomas 
Payette, President of the Boston Society of Architects; John Doherty, Assistant 
Director, Boston Public Library; and Kevin Moloney, President of the Trustees, 
Boston Public Library, who will serve as Chairperson. 

Mr. Doherty pointed out that 26 proposals were received from the 
approximate 60 who originally picked up guidelines on the submission of proposals. 
Mr. Doherty went on to describe questions related to late submissions which 
required policy decisions by the Board; the questions related to arrival of second 
packets after the deadline as well as late original submissions. Mr. Moloney said 
that he had consulted with the city's Law Department and was told that an opinion 
would be issued within a few days, but that there would be no legal problem 
presented by considering the late-filed applications. 

Mr. Doherty called attention to another matter needing resolution: 
the application from Stull and Lee, Inc. That firm, then under the name of Stull 
Associates, Inc., he noted, was originally part of the team which did the McKim 
feasibility study. State projects prohibit by law the performance of a project by 
the same firm which handled the feasibility study; cities and towns in the Common- 
wealth can waive this restriction. At this point Mr. Moloney disclosed that he and 
his law firm presently were representing Donald Stull personally (not Stull and 
Lee, Inc.) in a civil case and that while he believed there existed no problem he 
wished to recuse himself at this time on this question. Mr. Bulger assumed the 
chair with respect to the question. After further discussion in which Mr. 
Moloney did not take part, relating to the need to make a decision on this 
question and the need for Trustees as well as the Designer Selection Committee 
to think about this question, on a motion duly made and seconded, it was 



^-f^^^^n 



v. 



Minutes of Meeting 
Corporation 
June 29, 1984 
Page Five 



"VOTED: to ask the Designer Selection Committee to consider and advise 
the Trustees on the question of the proposal submitted by 
Stull & Lee, Inc." 



and 



"VOTED: 



to accept the two late-filed proposals for the renovation of 
the McKim Bulding and include them with the other proposals." 



Mrs. Goodwin inquired as to an appropriate response if an applicant attempted 
to communicate with any of the Trustees with respect to design selection 
matters. Mr. Doherty pointed out that the Designer Selction Committee will 
act as agent for the Trustees and will submit recommendations to the Board. 
A response was suggested: "The matter you speak of has been referred to the 
Designer Selection Committee . . . ." Mr. Moloney indicated that the Designer 
Selection Committee would act on the assumption that the Open Meeting Law 
applied. On a motion duly made and seconded, it was 

"VOTED: to authorize the Director or Assistant Director to appoint an 
appropriate staff person to serve in the capacity of clerk to 
the Designer Selection Committee during the vacation of the 
clerk, Jane Manthorne." 

In discussion on the alternative uses of the McKim Building spaces, Mr. 
Doherty demonstrated how he has designated on paper those areas with proposed 
changes; Mr. Kelly described the formation of a management committee on the 
Central Library organization which has met several times, and the group will 
be expanded to discuss how the McKim spaces might be used. Mr. Moloney 
reiterated that it was important that a summary of the Stull Report showing 
alternative uses of the McKim Building be on paper for the Trustees before 
their walk-through of the building. The date for the walk-through was then 
set for Monday, July 16, 7:00-9:00 p.m. 

Mr. Moloney asked that an appropriate sign be placed at the entry to 
the McKim Building announcing that the building will be undergoing change and 
renovation during the next two years — something is happening here. Other 
remarks included Mr. Doherty 's comment on the favorable Globe editorial this 
week; Mrs. Goodwin's question as to the cost of the feasibility study ($75,000); 
and that Stull Associates, Inc. spent a great deal of time on study, with a 
good team of engineers. The members agreed that the proposal came from a 
broad representation of architectural firms, some well known, others not 
well known. The renovation will be a "feather in any firm's cap." Mr. 
Moloney concluded that in the invitation for proposals the Library had, for 
such an architectural competition, done well in both the numbers and the type 
of applications. 



• • 



Minutes of Meeting 
Corporation 
June 29, 1984 
Page Six 



Next Mr. Moloney brought the Board up to date on the search for the 
director. He indicated that Ms. Margo Crist, the Advisor to the Trustees, will 
soon have talked with each member of the Board to get a sense of their individual 
thoughts and concerns. He indicated further that she has prepared a suggested 
timetable, and he suggested that two to four meetings of the Trustees might be 
necessary to resolve important questions such as the number of years of experi- 
ence, graduate library degree, other advanced degree, residency, salary, and 
abilities required over the next 15 years or so. He observed that some ques- 
tions may be relatively easy, others may be difficult. The allowance for four 
meetings will take the Board until the end of summer. In addition, he indi- 
cated that there must be lead time allowed for formal advertising which means 
formal posting probably could not occur until October. In the meantime Ms. Crist 
will continue correspondence and communication with people across the country. 
She already has received two applications. Mr. Moloney said that Ms. Manthorne 
has and will have sole custody of the application and search file in the Library; 
and that Ms. Crist will maintain the same security at her office. By September, he 
added, the Board will need to decide upon the types of persons to appoint to the 
Screening Committee — and that such persons preferably would have experience with the 
Boston Public Library and the ability to work hard. The Trustees need to consider 
formulating questions for the interview process and also working out the role of 
the Screening Committee. He indicated that it will probably be November or 
December before the Screening Committee will be ready to operate. Then come inter- 
views by Trustees. The use of the words "target date" at the April meeting was 
wise, suggested Mr. Moloney, since February or March are possible dates for 
selection of the director. Mr. Moloney suggested that there be four meetings in 
July and August, scheduled for evenings as an encouragement for people to attend: 
Monday, July 23 and 30, and August 13 and 20. 

At 3:42 p.m. Mr. Moloney advised that there would be a short Executive 
Session under the collective bargaining/litigation exception to the Open Meeting 
Law and that the public meeting would resume thereafter. 

At 3:55 p.m. the Trustees resumed the meeting of the Corporation 
and the meeting was adjourned. 



Clerk Pro Tem 



Please read, initial below and return 
to the Clerk 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



• TllUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, July 16, 1984 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees* Room at 7:10 p.m. 



Luthin. 



Present at the meeting were Mr. Moloney, Mmes. Gaines, Goodwin, and 



Kevin F. Moloney, President, presiding. 



Mr. Moloney reported that he had met with the other four members of the 
Designer Selection Committee. He said that it was a very good meeting in which the 
meeting decided on an organizational approach to the task of selecting the 
architect. He stated that the group spent considerable time considering the designer 
rating standards. They decided that the six criteria previously identified could 
not be changed. It was the consensus that the percentage attributable to construc- 
tion was decreased and the percentage attributable to mechanical and electrical 
increased. It was left to Mr. Vic Hagen to fine tune the consensus of the committee. 
It was the unanimous view of the committee that this form would be best suited to 
the task at hand. Mr. Moloney stated that the form needed the approval of the 
Board. On a motion duly made and seconded, it was voted to utilize the form as it 
was adopted by the Designer Selection Committee. 

The meeting adjourned at 7:15 p.m. 



Clerk pro tem 



Please read, initial below and return 
to the Clerk pro tem 

Trustee 



BPL Form No 1046F— 1 /74 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, July 23, 1984 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees' Room at 6:45 p.m. 

Present were Messrs. Bulger and Moloney, Mmes. Luthin and Gaines, 
certain members of the Library staff; Ms. Margo Crist, Advisor to the Trustees 
with respect to the search for the Director; and members of the public. 
Mrs. Goodwin was detained in New York and unable to attend. 

Presiding, President Kevin F. Moloney. \ 

Prior to the meeting of the Corporation, Mr. Moloney reported on the 
problems of the Egleston Square Branch Library, noting that it has been closed 
temporarily on a de facto basis due to the history of public safety problems 
of both users and library staff members. He reported that Urban Edge, Inc. has 
been approved by the Boston Redevelopment Authority to acquire, repair, and 
refurbish the "in-fill" shell structure adjacent to the library for office 
space, apartments, and condominiums, all on a low income basis. He said that 
on Saturday, July 21, 1984, a meeting at the Egleston Square Branch Library 
regarding the Library and other issues In the Egleston Square community was 
held. He reported that this was the first time organizations in the community 
came together to try to find solutions to the problems all were experiencing 
in the Egleston Square Branch Library community. The community would like to 
have the branch reopened and Urban Edge, Inc., he reported, will commence 
renovation activities some time this fall. 

The first item of business in the meeting of the Corporation related 
to the design and construction of the McKim Building refurbishments. Mr. 
Moloney explained that the Designer Selection Committee's choice of an archi- 
tect is an important choice. He further stated that the Committee must look 
at more than just the written presentations and that he felt that it would 
aid the Committee in this most important task to have the assistance of an 
expert in this field. Mr. Moloney then outlined the experience, qualifica- 
tions, and background of Mr. Douglass Shand Tucci, author of— among other 
distinguished works — Built In Boston; City and Suburb 1800-1850 , who would 
be able to advise the Committee and the Trustees with respect to the archi- 
tect selection process as well as during the design and construction phases 
of the project. He reported that Mr. Tucci *s hourly rate is $75.00, and 
Mr. Moloney suggested that the fee be limited to a maximum of $250.00 per 
day and to an aggregate maximum of $5,000.00. Mr. Moloney stated that It 
was impossible to say at this time just how many hours would be necessary, 
but that a better estimate could be made within a month or so as the work of 
the Committee proceeds. Mr. Moloney made a motion that the Board approve 
the engagement of the services of Mr. Tucci. Mr. Bulger seconded the motion 
and it was 



.. ^ 



BPL Form No 1046F— 1 /74 



IW 



^tStS^^iS^- 



Minutes of Meeting 
Corporation 
July 23. 1984 
Page Two 



Minutes of Meeting 
Corporation 
July 23, 1984 
Page Three 



**VOTED: that the Trustees engage the services of Mr. Douglass Shand 

Tucci as advisor to the Trustees relative to the selection of 
an architect, planning design and construction of the renova- 
tion and refurbishment work proposed for the McKim Building at 
a rate of $75.00 per hour but at a maximum of $250.00 per day 
with total payments in any event not to exceed $5,000.00." 

The next order of business related to the search for the Director and 
Librarian. Mr. Moloney introduced Ms. Margo Crist as the advisor to the Trustees 
for search matters and gave a brief outline of her education, background, and 
experience. Mr. Moloney expressed the Board's appreciation of Ms. Cristas will- 
ingness to take on this important task as well as the Board's appreciation for 
the Central Massachusetts Regional Library System for its support of Ms. Cristas 
efforts on behalf of the Boston Public Library. 

Ms. Crist first reported on her activites at the American Library Associa- 
tion convention recently held in Dallas, Texas. She indicated that one of her 
reasons for attending was to hear what people across the country felt about the 
Boston Public Library. She said that she had received "positive feedback" re- 
garding the reputation of the Boston Public Library and that it was "highly re- 
spected." She went on to say, however, that members must achieve more visi- 
bility on a country-wide basis regarding the search process. Ms. Crist reported 
that she had spoken with a number of important people in the American Library 
Association including the past, present, and future Presidents of the ALA, as 
well as others. She indicated that all with whom she spoke expressed willing- 
ness to help in any way possible with respect to the search. 

Some people, she said, raised questions because they felt that there 
had been some confusion relative to past search efforts. She sensed a problem 
with communication in the past and she felt there was a need to encourage appli- 
cants; also, she said, more publicity on a country-wide basis regarding the 
search was needed. 

Mr. Moloney stated that the timetable outlined at the last meeting is 
as realistic as it can be under the circumstances and that it will take a certain 
amount of time to proceed through the steps that cannot be by-passed. He went on 
to say that it is the hope of the members to have the minimum qualifications 
decided upon by the end of July so that a formal advertisement could be published 
in the appropriate journals by September or, at the very latest, October. He 
outlined that there would be a need of a four to five weeks lead time for publi- 
cation of the notices; that a screening committee would need time to review 
applications, conduct interviews, and make recommendations. He expressed the 
view that the screening committee should reflect fairly all of those who are 
affected by and affect the institution. The members discussed that there would 
be two series of interviews in order to narrow the list of applicants to the 
best prospects. The members further discussed that since there were various 



holidays in the November-December months, that also would be a factor in the 
time required, and that the decision on the Director and Librarian probably 
would take place in early 1985. 

Mrs. Gaines inquired of Ms. Crist whether some of the people who 
needed encouragement had applied for the position before. Ms. Crist said that 
some of those applicants should be contacted again because nothing done in the 
past should be considered by anyone, including the applicants, as a rejection 
of any particular individual. The members agreed that something would have to 
be done to advise those applicants that the search is still continuing and that 
their expression of interest as candidates would be welcomed. Ms. Crist 
explained that the lack of communication previously discussed may also be a 
problem with persons who have not yet applied. 

Ms. Crist then distributed to the members and to others in attendance 
at the meeting a copy of a memorandum entitled "Issues and Directions for the 
Boston Public Library" which she has prepared. There followed a discussion 
of many of the issues that are facing the institution from strengthening 
neighborhood services to the concept of specialized collections, assistance 
and materials for the disabled, non-English speaking users of the library, con- 
tinuing education opportunities and programming, expansion of "friends groups," 
and sources of funding by public and private entities, and the roles of the 
Boston Public Library in the Eastern Massachusettts Regional Library System 
and under the Library of Last Recourse program. 

Ms. Crist reported that this listing of issues and directions was a 
developing list and that at some point priorities will have to be established. 
Ms. Crist said that the listing of issues and directions was not set forth on a 
ranked priority basis but were established as a setting forth of issues on which 
the Trustees would have to make decisions of policy. Mrs. Luthin said that, 
although she understood the listing was not set forth on a priority basis, in 
any event the issue of strengthening collections and services in the research 
library should be clearly moved up on the list as a priority. 

The attention of the meeting then focused on another memorandum 
prepared by Ms. Crist entitled "Questions to be Resolved - Minimum Qualifica- 
tions for Director, Boston Public Library." The first question to be answered 
was should there be a minimum number of years of experience specified? Ms. Crist 
stated that as the position is a high level position, ten years as a minimum is 
a realistic period. Mrs. Gaines inquired if the person should have ten years 
experience as a director. Ms. Crist replied in the negative saying that the 
experience could be libraries generally. Ms. Crist expressed the view that it 
was open as to what kind of experience but that ultimately the trustees would 
have to decide on a formal cut-off for the amount of experience required. Mrs. 
Gaines asked how flexible the Trustees should be. If, for example, the person 
is perfect in all other respects but does not have ten years, would that person 



mn^^immiis^^smmi 



X;iJ^r^<X'^^'^-'i*^^'*^:'' ^^'!P1f'' 



Minutes of Meeting 
Corporation 
July 23, 1984 
Page Four 



be entitled to apply? Mr. Bulger connnented that the Trustees should not want to 
be ensnared by their own technicalities but that there must be some sort of out- 
line. Ms. Crist said that the minimum qualifications must be seen and utilized 
as a screening device. Mr. Bulger commented that "there is no substitute for 
experience" but to bear in mind that "minimum" means just that — the director 
should not fall below that minimum requirement. 

The members then discussed the second question, "will experience in 
an administrative position be required? If so, how much?" On this point Ms. 
Crist reported that customarily three to five years is the minimum requirement. 
This again, she said, relates to general experience because when minimum require- 
ments are established one limits the choices. Mrs. Luthin suggested that she 
felt more comfortable with five years minimum experience, while Mr. Moloney 
thought that three years would be enough as a minimum. 

A member of the public then asked to speak and commented that the 
Trustees should be looking for someone with high ethical standards because, 
she said, directors in the past had been political and exploitive of certain 
groups. Mr. Moloney disagreed with the accuracy of her characterizations say- 
ing that the discussion should be confined at least at this point to the matters 
being discussed now and that what the Trustees were attempting to do at this 
meeting was to achieve some consensus as to what the minimum qualifications for 
the position should be. Mrs. Gaines added that she thought it should be taken 
as a given that the Trustees would be looking for a person of high moral and 
ethical standing and that the minimum qualification decisions were just the 
beginning. Mr. Bulger expressed curiosity as to what the member of the public 
believed had happened in the past. She said that there were lectures held ex- 
ploiting certain groups and made specific reference to the National Endowment 
for the Humanities lecture series at the Hyde Park Branch Library. Mr. Robert 
Smith, Secretary of the Friends of the Hyde Park Branch Library who was in 
attendance at the meeting, then asked to speak. He reported in some detail as 
to the nature of the lectures held at the Hyde Park Branch Library and the very 
favorable response of the many people who attended the series. The member of 
the public who raised this question reported .that she had not attended the 
lectures claimed that the advertisements for them were obviously exploitive. 
Mrs. Gaines called attention to the fact that the person who complained about 
the content of the lectures had not attended them. 

Mr. Bulger then inquired as to whether additional education would be 
necessary for the director and librarian. Mr. Moloney inquired if the members 
had settled on the number of years of administrative experience and Mr. Bulger 
suggested that they settle on three years as a minimum in order to leave more 
discretion. Ms. Crist commented that the nature of the experience should be 
taken into consideration. She said that this is just a beginning and that in 
no way determines the nature of the interviews but that there must be certain 
minimum standards to go by. Mr. Bulger and Mr. Moloney agreed that they are 
in favor of a minimum of three years in order to leave room for the Trustees 
to exercise more discretion. A member of the public asked if the Board would 



Minutes of Meeting 
Corporation 
July 23, 1984 
Page Five 



take into consideration (with respect to the educational background of an ap- 
plicant) the particular school from which the degree was obtained. Ms. Crist 
commented that the Trustees should insist upon a degree from an ALA accredited 
institution. She added that generally the experience of the person is the most 
important factor. The members decided that, with respect to additional educa- 
tional achievements, it would be a plus but not a minimum requirement. 

The next question considered was whether the salary of $55,000 is to 
be considered firm for the director's position. 

By way of background, Mr. Kevin FitzPatrick of the library staff re- 
ported that the salary of $55,000 was established by vote of the Trustees in 
October, 1982. He advised that the Trustees had the power to establish the 
salary. At this point Ms. Crist distributed "Annual Statistics - 1983" as pub- 
lished by the Urban Libraries Council. The several pages of statistics included 
among other things, the salaries of directors of libraries on a national basis. 
She observed that already this information is at least one year old as it was 
published in 1983 and probably included 1982 data. Mr. Bulger stated that if 
the salary was to be commensurate with responsibility that it would have to be 
higher than $55,000. Mrs. Luthin inquired of Ms. Crist as to what it meant to 
her when she heard the phrase "current salary is..." Ms. Crist replied that it 
meant that the salary might be subject to change. All members agreed that the 
salary would have to be higher than $55,000. Mr. Moloney said that the Trustees 
are required to fix the salary and that the only limitation upon their authority 
and responsibility is that the salary appropriation for the library staff as a 
whole not be exceeded. Ms. Crist said that the salary terms should go into the 
posting and advised that some journals will not publish an advertisement for such 
a position without there being included a mention of the salary or salary range. 

The members then addressed the next question as to whether residency 
in the City of Boston will be required of the Director and Librarian or might a 
waiver be offered. Mr. Moloney said that by ordinance residency is required of 
any new or promoted city employee. Mr. Bulger commented that it must be stated 
up front— "sink or swim with the rest of us." He went on to say that especially 
since other city officials are required to reside in Boston it would be well if 
the director of the library did the same. The members agreed that residency would 
be required especially since the Trustees could not either waive the requirement 
themselves or even offer a guarantee that a waiver could be obtained. 

The meeting focused on the question of whether experience in a public 
library will be required. On this issue Ms. Crist explained that on one hand a 
case might be made that a person with university library experience could be 
thought of as having relevant experience. However, Ms. Crist emphasized the 
unique nature of service in public libraries and the unique diversity of clientele 
that must be considered and served. Other types of libraries do not have this 
same demand placed on them. Mr. Bulger commented that a person with an academic 
experience could run a library smoothly with respect to this great institution. 



.-f I 



Minutes of Meeting 
Corporation 
July 23, 1984 
Page Six 



He said further that many persons in the academic area often do not want to leave 
an academic institution, but that if an applicant were willing to leave the 
university it might say something positive about that person. Mrs. Gaines said 
that she feels strongly that the person should have public library experience 
because she said there is a bit of elitism in the attitudes of some people in 
the academic world and she is concerned that that kind of person would not be 
able to fully help the needs of the neighborhood branches. She questioned how 
often the previous Director and Librarian got out to any of the branches. Mr. 
Moloney was concerned that if the members drew the line too tight at this 
early stage it would limit the number of applicants and limit the Trustees too 
much. Mrs. Gaines reiterated her view that the Director should be someone 
who cares about the branch libraries. Mr. Moloney commented that the previous 
Director and Librarian had had both public library experience and academic 
experience. Mrs. Gaines said she felt that public library experience was a 
must. Mrs. Luthin commented that the Trustees might gain more at this point 
by having more people than fewer people to interview. Mr. Moloney expressed the 
view that the minimum qualifications on this issue not be too restrictive. 

It was agreed, due to the time, that the other issues on Ms. Grist's 
outline would be discussed at the next meeting on Monday, July 30, 1984, and 
Mr. Moloney expressed the hope that specific votes could be taken on the 
minimum qualifications at that time. 

The meeting was adjourned at 8:45 p.m. 



Clerk pro tem 



Please read, initial below and return 
to the Clerk pro tem 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, July 30, 1984 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees' Room at 6:40 p.m. Prior to this meeting a brief meeting 
of the Administrative Agency was held. 

Present at the meeting were Messrs. Bulger and Moloney; Mmes. Gaines, 
Goodwin, and Luthin; Ms. Margo Crist, Advisor to the Trustees in their search 
for Director; members of the staff and public. 

Presiding, President Kevin F. Moloney. 

Mr. Moloney began the meeting with introductory remarks on the order 
of business, the consideration of qualifications for the Director and Librarian, 
and related matters. Mr. Moloney pointed out that the meeting would be orderly, 
that comments and questions would be welcome within the orderly framework of the 
meeting. 

Mr. Moloney indicated that he had discussed with Mr. Kelly the funding, 
incidental and relative to the McKim Project, e.g. the advisory assistance from 
Douglass Shand Tucci, and that Mr. Kelly had pointed out that certain trust 
funds could be used for such costs. On a motion duly made and seconded, it was 

"VOTED: to designate $40,000 from the John Deferrari Indenture of Trust 
1948 to establish a budget for incidental and related costs and 
expenditures related to design and construction in the refurbish- 
ing and restoration work of the McKim Project, and to fund the 
fees of Douglass Shand Tucci from this budget." 

Mr. Moloney then described how last week the Trustees had begun 
discussion on the minimum qualifications for the formally advertised position of 
Director and Librarian. He introduced Ms. Margo Crist as advisor to the Trustees 
in the search process, noted that Ms. Crist had prepared and revised a formal 
advertisement. Mr. Moloney said that the order of business was to review last 
week's items and to vote on each item. 

Mr. Moloney posed the question: should there be a minimum number of 
years of experience specified? It was agreed that a minimum of ten years was 
reasonable yet would not foreclose someone relatively young. Mrs. Goodwin said 
that someone is needed who know§ the library field. The Trustees agreed to set 
a minimum of ten years experience. 

On the question of administrative experience, the discussion centered 
on whether the figure should be three or five years. Ms. Crist indicated that 
she has reviewed comparable positions and five seems to be the appropriate 
number. Three years is not much, said Ms. Crist, for the complex management 
skills required. Mr. Moloney said that the Trustees must be aware of the messages 
sent by the advertised requirements and he expressed reluctance to "draw things 
so tight that people might be excluded." After further discussion, it was agreed 
to require a minimum of five years of administrative experience, without modifying 
the figure with the word "major" administrative experience. 



BPL Form No 1046F— 1 /74 



Minutes of Meeting 
Corporation 
Monday, July 30, 1984 
Page Two 

On the matter of requiring an MLS degree, the Trustees agreed that the 
needs of the Library at this time certainly mandate a graduate degree in library 
science. It was also agreed that the residency requirement would be adhered to. 
On the issue of salary, Mr. Moloney said that compensation should be coirmensurate 
with qualifications and experience; the present salary is $55,000. Other city 
positions and salaries were discussed with the conclusion that the figure would 
be set at $60,000 for the present with further consideration of salciry at the next 
meeting. 

Much discussion centered on the requisite of experience in a public 
library and the degree to which background in neighborhood libraries and commit- 
ment to public service were important. The decision was made to broaden the 
formally expressed requirement to encompass academic experience, "to open it 
up," Mrs. Gaines went on record in protest, emphasizing the uniqueness of 
public library experience. 

The third page of "Minimum Qualification" was left to be developed at 
the next meeting. The Board then discussed the posting of the position of 
Director. They agreed that it was still appropriate to have a general job 
description; candidates and Board members would need such full background for 
interviewing. In a mention of suitable places for posting, the following were 
named: Library Journal , American Libraries , Chronicle of Higher Education , New 
York Times , Boston Globe , and neighborhood newspapers. 

The meeeting of the Corporation was adjourned at 8:15 p.m. 



. - * V. 



Clerk pro tem 



Please read, initial below and return 
to the Clerk pro tem 



Trustee 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, August 13, 1984 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees' Room at 6:50 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines, 
Goodwin, and Luthin; Ms. Margo Crist, Advisor to the Trustees in the search for 
Director; Mr. Robert Consalvo of the Mayor's Office, and members of staff and 
public. 

Presiding, President Kevin F. Moloney. 

Mr. Moloney brought the Trustees up to date on the activity of the 
Designer Selection Committee. The Committee held their second meeting on August 9 
with all five members in attendance. At that time each member indicated that he 
had gone through all twenty-six applications for the contract to refurbish and 
renovate the McKim Building. The meeting provided an opportunity for the members 
to exchange views as to the strong and less strong points of each applicant. The 
next meeting, scheduled for August 28, said Mr. Moloney, will be the time by 
which members will have established a ranking of appliccints "with a degree of 
finality." Thereafter the plan is to derive a list of from three to five firms to 
call in for interviews and, by that time, to develop questions for the interviews. 
Mr. Moloney called the Coirmittee "diligent" and "moving along" according to 
plan. 

On the preparations for the Trustees First Annual Staff Reception, the 
Clerk reported that Mr. Doherty, assisted by the Clerk and Jamie McGlone, Adminis- 
strative Librarian, had interviewed and compared proposals submitted by some half 
dozen caterers, including minority caterers. The three were unanimous in the 
selection of Gourmet Caterers, Inc. Discussion followed on the need to approach 
expenditures for the affair with careful attention. The Trustees voted to approve 
the recommendation of Gourmet Caterers, Inc. and asked the Clerk to investigate a 
possible reduction in the per person costs while still maintaining quality. 
The Trustees went on to discuss the musical component of the reception and indi- 
cated that they wanted a conte^nporary sound, or as Mrs. Goodwin suggested, a 
generational progression through the decades. In line with mention that certifi- 
cates would be given to staff with 25 and 50 years of service, Mrs. Goodwin 
wondered if there might be a way to give recognition to staff who have made a 
special contribution beyond a given number of years of service. The Clerk agreed 
to look into what means of recognition may already be in place. 

Mrs. Gaines introduced the question of the status of air conditioning in 
branches. It was understood that John Doherty was to meet with Peter Welch of 
Public Facilities to find out "where things are and what was to be done." 

At 7:15 Mr. Bulger departed for another meeting. 

Mr. Moloney, continuing the discussion on Public Facilities, pointed out 
that Public Facilities had $244,000 in city appropriation and $500,000 out of the 
loan order. John Doherty had said that Public Facilities had been given lists 



BPL Form No 1046F— 1 /74 



mm 



^ 



Minutes of Meeting 
Corporation 
August 13, 1984 
Page Two 

of branch requirements related to air conditioning, roof repairs, and other 
needs — and not enough has been done. Mr. Moloney noted that it is Public 
Facilities' job to prepare specs, advertise jobs, and award contracts. The 
Trustees agreed that Mr. Doherty should report as soon as possible on his meeting 
with Mr. Welch. 



Mrs. Gaines expressed concern about a breakdown in communication 
wondering where the breakdown originated: in City Hall or in the Library. She 
cited three recent occasions on which she has had no ccxnmunication: a forum on 
rape crisis held in the Library, the installation of the Higher Education 
Center, and voter registration in the Library. Mrs. Luthin indicated that she 
had received some information on voter registration. Mr. Consalvo of the Mayor's 
Office said that he would work to let everyone know what was happening. The 
Trustees expressed concern that the Acting Director's "Briefings" continue. 

On the matter of voter registration, it was agreed that libraries as 
sites for registration was a good idea, but the concern was with the adverse 
effect on delivery of library services if volunteer library staff were used to 
register voters. Mrs. Gaines suggested that this might be an area in which the 
Friends could be involved. It was agreed that there should be further discuss- 
ion with the Election Department. 

The Trustees next addressed matters related to the position of Library 
Director. Mr. Moloney commended Ms. Margo Crist for a job well done in drafting 
pertinent documents. He called on Ms. Crist to speak on the draft of the Job 
Description. Ms. Crist reviewed the work of the first meeting on "Issues and 
Directions for the Boston Public Library." She then turned the Trustees' 
attention to a draft of the Job Description which incorporates both, she said. 
The draft lists minimum requirements but also spells out roles, tasks, and 
incorporates most of the issues. She pointed out that each section begins with 
a factual statement, then gives broad responsibilities with more specific 
responsibilities beneath each one. The Trustees moved through the document step 
by step making changes and revisions. They discussed the Director's leadership 
role in relationship to the policy-making role of the Trustees, staffing patterns, 
a table of organization, the importance of listing the Director's role with 
friends/Associates separately. Mr. Moloney suggested that Ms. Crist prepare a 
revision as a result of the discussion; then the Trustees could concentrate on 
the last part at the next meeting. 

Mrs. Gaines requested that at the next meeting the Trustees determine 
the calendar of Trustees' meetings for the remainder of the year. 

Mr. Moloney said that they would plan to give their attention to how 
they would go about naming a screening committee. At the next meeting they 
would discuss the various groups in the Library's constituencies which should 
be included on the screening committee. Mr. Moloney said he would discuss 
this with the Trustees individually before the next meeting. 

Mr. Moloney asked for a report on the East Boston Branch and the use 
of the second floor at the next meeting. 



^s. 



Minutes of Meeting 
Corporation 
August 13, 1984 
Page Three 



The meeting was adjourned at 8:35 p.m. 



Clerk pro tern 



Please read, initial below and return 
to the Clerk pro tem 



Trustee 



\ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
August 20, 1984 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room at 6:55 p.m. following a meeting in Executive Session. 

Present were Mr. Moloney, Mmes. Gaines and Goodwin; Margo Crist, Advisor 
to the Trustees in the search for Director; Mr. Robert Consalvo of the Mayor's 
Office: members of staff and public. Mrs. Luthin and Mr. Bulger were out of 
town on vacation. 

Presiding, President Kevin F. Moloney. 

Mr. Moloney said that since the last meeting Ms. Crist had revised the 
draft of the Job Description. He asked Ms. Crist to point out the changes. Ms. 
Crist called attention to the initial sentence under FUNCTION which spells out in 
legally correct terms the two roles of the Trusteees; the change in library 
resources to include the General Library; the major change in ACCOUNTABILITY which 
now includes a full quote from the By-laws. Next Ms. Crist indicated that under 
RESPONSIBILITIES, Section I remains about the same; under II there were changes 
or moves in positioning of certain items related to staff and Trustees; III re- 
mains the same; IV changes wording on Friends' groups. 

Next the Trustees examined the section of "Job Qualifications" called 
DESIRABLE KNOWLEDGE, SKILLS and ABILITIES which they had not dealt with at the 
last meeting. Working with Ms. Crist, they considered the section and addressed 
various questions to her: why, wondered Mrs. Goodwin, were there variations in 
the way knowledge was cited — "extensive knowledge," "considerable knowledge," or 
just "knowledge" without a qualifying adjective; Mrs. Gaines noted that there is 
no direct involvement of the Director in collective bargaining which is handled by 
the Office of Labor Relations, hence she recommended that a substitute expression 
for "skills" be used in the collective bargaining section. In concluding the 
discussion and changes in this section, Mrs. Goodwin commended Ms. Crist for 
her work on the Job Description. 

Ms. Crist reported that she had received confirmations that postings 
would appear in American Libraries (September), Library Journal (September 1), 
Library Hotline (September 5), Chronicle of Higher Education (end of August). 
Newspaper postings should be planned, Ms. Crist suggested, for the second or 
third week of September. Postings are planned for the New York Times , local 
papers, and representative papers for the South, West, and Central U.S. Ms, 
Crist will recommend these regional newspapers at the next meeting. 

Ms. Manthome agreed to report on the present extent of expenditures 
in the search for Director. 

Ms. Crist reported that the Trustees are ready to send letters to at 
least three groups of people in their request for recommendations of possible 
candidates for the position of Director, such letters to contain copy of posting 
and job description; 1) Association of Research Libraries, numbering 117, the 
letter was drafted last week; 2) state agencies, some public, some private; and 
3) library schools. Mr. Moloney concluded that "we are on target" in the search 
process. 



Minutes of Meeting 
Corporation 
August 20, 1984 
Page Two 

J. Ron Brown, Supervisor of General Library, reported on a meeting 
held by the Massachusetts Board of Regents dealing with the possible resumption 
of courses in library science delivered by the University of Rhode Island at 
the Harbor Campus of University of Massachu**etts . Mr. Broira reported that the 
meeting brought "a packed room" with no adverse comments. He said that Mr. 
Moloney made a presentation. There will be a subcommittee meeting at which a 
report from a subcommittee will be received. The acting Dean of U/Mass will 
keep in touch with the Library. The future of library science courses at U/Mass 
looks positive, Mr. Brown reported, but the Library "must follow through." The 
concern of the Regents, he said, is related more to accreditation than cost. 

Mr. Moloney called attention to one item that he had been thinking 
about for the past few weeks, namely bar coding and the proposed new circulation 
system. Mr. Moloney noted that the Library will be spending a large sum of 
money on a system; and based on his reading of some articles on the subject, he 
said that there might be a number of possible problems, and that he was inclined 
"to put on the brakes" and "tread water for a few months" before we undertake the 
major step of conversion to a new circulation system. It would be important for 
the new Director to be tied in with a specific system from the beginning. Mrs. 
Goodwin added that the Trustees need to have an understanding of the circulation 
system. Following discussion, on a motion duly made and seconded, it was 

"VOTED: that the Clerk notify vendors of turnkey circulation systems that 
the invitation for proposals has been postponed for the time being 
and that the Trustees anticipate that a request for proposals will 
be issued as soon as possible following the appointment of the 
Director." 

The meeting concluded with discussion on Public Facilities and the 
status of that Department's handling of the Charlestown Service Building and 
branch air conditioning and roofs. Mr. Rutkovskis reported that it was his 
understanding that the Charlestown project was "moving through the system." 
In response to a question from Mr. Consalvo, Mr. Moloney gave details on Public 
Facilities/Library activities to date as they relate to Charlestown and the 
branches, including the fact that the Library has supplied Public Facilities 
with lists of needed branch repairs and installations. Mrs. Gaines pointed out 
that, despite all this, "nothing has been done"; "things are no different than 
before." Mr. Moloney added that he has heard nothing about the liaison person 
who Public Facilities promised would be assigned to Library matters. Mr. 
Consalvo indicated a willingness "to follow up" on the problem. 

The meeting adjourned at 8:25 p.m. 



Clerk pro tem 



Please read, initial below and return 
to the Clerk pro tem 



Trustee 



BPL Form No 1046F— 1 /74 



mmz 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, September 10, 1984 



f 



Minutes of Meeting 
Corporation 
September 10, 1984 
Page Two 



A meeting of the Trustees of the Public Library as a Corporation was held 
at 6:24 p.m. following a meeting in Executive Session. 

Present at the meeting were Messrs Bulger and Moloney, Mmes. Gaines and 
Luthin; Margo Crist, Advisor to the Trustees in the search for Director; Douglass 
Shand Tucci, Advisor to the Trustees on the renovation of the McKim building; 
Library staff and members of the public. 

Kevin F. Moloney, President of the Board, presiding. 

The minutes of the Regular Meetings of June 29, 1984, July 16, 1984, and 
July 23, 1984 were approved. It was agreed to vote at the next meeting on the 
minutes of July 30, 1984, August 13, 1984, and August 20, 1984. Members of the 
Board would then be free to telephone corrections to the Clerk before the next 
meeting. 

On the recommendations from Thorndike, Doran, Paine & Lewis on which 
action was taken on September 7, 1984, Mr. Kelly explained the process: that 
the Clerk pro tem polled members of the Finance Committee, received permission 
to proceed, and then notified the Collector-Treasurer's Office to move on the 
recommended transactions. This was all done, Mr. Kelly explained, between 
3:00 p.m., September 6, when the letter was received from Thorndike, Doran, Paine 
& Lewis and the next day, September 7, before noon. For the first time the 
investment counseling firm, Mr. Kelly pointed out, had included a letter 
spelling out fully the reasons behind their purchase/sell recommendations. A 
copy of this letter will be sent to each Trustee. Following Mr. Kelly's 
explanation, on a motion duly made and seconded, it was 

"VOTED: that the Collector-Treasurer be, and hereby is, authorized and 
directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action with respect to the 
General Investment Account: 

TO PURCHASE 

Amount 



TO SELL, ASSIGN AND TRANSFER: 

5300 
2400 

400 
1000 

200 
1000 
2600 
2000 

400 
2000 
3000 
2000 



Bank of America 

Manufacturers Hanover 

Ameritech 

GTE Corp. 

Bell Atlantic 

Bell South 

Dunn & Bradstreet 

PHH 

Sea Land 

R. J. Reynolds Industries 

Tandon 

Charter Medical Class A 



and. 



VOTED: that the Secretary of the Committees be, and hereby is, 

authorized and directed to notify the Collector-Treasurer of 
the foregoing vote." 

Mr. Kelly gave background on the reinvestment of funds in the 
General Investment Account. He pointed out that, as a matter of practice, 
the iricome from the General Investment Account was distributed several 
weeks ago as part of the transaction by which income received from certain 
funds is reinvested — until such time as the Board determines otherwise. 
Following this briefing, on a motion duly made and seconded, it was 

"VOTED: that the sum of $33,049.35 representing the income for the 
period from July 1, 1983 to June 30, 1984 earned by the 
following funds in the General Investment Account be 
reinvested in these funds in the General Investment Account 
as required by their authorizing votes on the basis of $1.98 
per unit which is hereby determined to be the present fair 

value per unit: 

Units 



2000 
2000 
1500 
5000 
1500 
3000 
2500 
2000 
3000 



Security Pacific 

Provident Life & Accident 

Schlumberger 

Borg Warner 

Corning Glass 

Houghton Mifflin Company 

Harcourt Brace Jovanovich 

Hospital Corporation of America 

Humana 



Joan of Arc Fund 

Boston Public Library Staff Cent. Fund 

Centennial Fund 

John Deferrari Fund 

Lee M. Friedman Fund 

Lee M. Friedman Memorial Fund 

h L.M. Friedman — Books for Rare Books Dept. 

Dr. Samuel Abbott Green Memorial Fund 

Arthur W. Heintzelman Memorial Fund 

G.K. Hall Associates Fund 

Shakespeare-Emerson Fund 

Helen 0. Storrow Fund 

J$ Wedgewood Club 25th Anniversary Fund 

Stow Wengenroth Fund 



$ 



i 1,578.28 


797 


2,337.07 


1,180 


53.60 


27 


4,192.19 


2,117 


10,547.37 


5,327 


30.76 


15i5 


324.23 


164 


10,323.33 


5,214 


505.67 


255ii 


220.02 


111 


73.79 


37 


2,634.30 


1,330^5 


86.67 


44 


142.07 


71ii 



$ 33,049.35 16,691 



BPL Form No. 1046F — 1 /74 



I :j^T'''■"^S^>^^yf;■/'";'^^^^.^^'^f^''f'^^i"/ •'!;'. 



Minutes of Meeting 
Corporation 
September 10, 1984 
Page Three 

Mr. Kelly pointed out that the contract for investment counselling 
services was voted in October 1983 for a partial year and presently needs to be 
renewed if the Board so desires. Mr. Moloney noted that they had earlier decided 
to evaluate performance in a year or so down the road. In response to a question 
from Mrs. Luthin on how the cost of the investment counselling was determined, Mr, 
Kelly said that the figure arrived at was h% of the market value of the total 
investments ($8 million) minus 25% reduction to a charitable organization which 
brings the cost of counselling services to about $30,000. On a motion duly made 
and seconded, it was 

"VOTED: that the agreement with Messrs. Thorndike, Doran, Paine & 

Lewis, 28 State Street, Boston, Massachusetts for investment 
counselling services in connection with the General Investment 
Account be renewed for the period July 1, 1984 through June 30, 
1985 in accordance with the terms specified in the agreement. 



and, 

"VOTED; that Liam M. Kelly, Acting Director, be, and hereby is 

authorized to make from time to time as specified in the 
agreement for the period July 1, 1984 through June 30, 1985 
between the Trustees of the Public Library of the City of 
Boston and Messrs. Thorndike, Doran, Paine & Lewis, 28 State 
Street, Boston, Massachusetts, the payments prescribed by 
said agreement from undistributed income of the General 
Investment Account if he finds that the conditions precedent 
to such payment have been fulfilled." 

Mr. Moloney next introduced Douglass Shand Tucci, Advisor to the Trustees 
on the Renovation of the McKim Building to give preliminary observations of 
the status of the Designer Selection process. Mr. Tucci reported that he had 
diligently reviewed all submissions and had reported to the Designer Selection 
Committee, He went on to cite examples of glossy presentations which were 
frequently inaccurate and not appropriate as restoration but were adaptive reuse — 
e.g. combining closets in the Gardner Museum to make a restaurant. Mr. Tucci said 
that in his opinion two firms immediately stood out, giving evidence of "outstand- 
ing credentials:" Shepley Bulfinch Richardson and Abbott and Anderson Notter 
Finegold, Inc. Mr. Tucci described how he found the process of selection 
edifying. He added that he usually works for the architect in such projects; he 
was pleased to work from the point of view of the client. Mr. Moloney noted 
that the Committee had been required to work with a more mechanistic approach; 
but that it was interesting that the Committee and Mr. Tucci, working in different 
ways, both arrived at the same conclusion. Mr. Moloney described the pre-inter- 
view briefing sessions held with both firms. The interviews are scheduled for 
September 13. Mrs. Luthin asked what the timetable was for the next stages in 
Designer selection. Mr. Moloney said that following the interviews, a finalist 
would be recommended to the Board. If this choice proves not acceptable to the 
Board, the Board then would have to establish a factual basis for their selection; 
if the choice proves acceptable, then negotiation of a fee must take place, then 
a contract must be signed, 
i 



Minutes of Meeting 
Corporation } 

September 10, 1984 
Page Four 

Next Mr. Moloney called on Margo Crist, Advisor in the Search for 
Director to report on the search. Ms. Crist said that public postings have 
appeared in Hotline , American Libraries , Library Journal , and Chronicle of 
Higher Education . She described how 240 letters on the search have gone out 
to members of the Association of Research Libraries, state agencies and library 
schools, and that responses are coming in. Followup letters to people with 
whom Ms. Crist talked At the A.L.A. Convention in Dallas have also gone out as 
well as letters to previous candidates to determine whether they continue to 
wish to be candidates. 

The Board then moved to a discussion of a draft of Tasks enumerated in 
"Charge to Screening Committee for the Director Search Appointed by Trustees of 
the Boston Public Library." Each section of the draft was examined and discussed. 
It was agreed that it made sense for all applications to be looked at with the 
same standards applied to each application; that uniform questions were important 
so that the Committee can get a sense of how various applicants approach the same 
problem; customized questions are not ruled out, but the interview should remain 
a dynamic situation. It was noted that the methods for evaluating candidates by 
the Committee should not be too mathematical or mechanical. It will be more 
important to have a written, textual spelling out of strengths and weaknesses of 
candidates. Maybe at this point, it was suggested, the Trustees should reserve 
the ability to sit in/attend interviews and to participate in the activities of 
the Screening Committee. It was agreed that the Board and the Screening Committee 
could work something out in this regard. It was noted that there should be further 
investigation on whether, if three or more Trustees wanted to attend the same 
meeting of the Screening Committeee, the Open Meeting Law applied. 

Further discussion centered on the need for the Screening Committee to 
develop questions keyed to issues and duties; that documentation should be full, 
since there have been instances of challenges from unsuccessful applicants in 
search and selection decisions by other institutions; the order of placement of 
tasks in the list of tasks; whether candidates should be informed of how much 
time the selection of finalists will take. Ms. Crist pointed out that the time 
is determined by the number of applicants and how many among them will be chosen 
as finalists; but that a "ball park figure" of three months could be stated. Mr. 
Moloney said that with November 1 as closing date for applications, everything 
should be completed in November and December, so that the total time would be 
about three months — this part of the process should not move into next year. Mr. 
Moloney asked Ms. Crist to circulate the Tasks sheet in its final form. 

Next Mr. Moloney passed out a list of citizens recommended for the 
Screening Committee. The list, he said, was made up from different recommenda- 
tions and included representatives of various institutions or organizations, all 
with differing points of view on this great Library. Mr. Bulger asked whether 
the people on the list had been contacted. Mr. Moloney responded in the affirm- 
ative noting that the people were enthusiastic and would accept, subject to the 
final approval by the Board. Mr. Bulger commented that they were taking on 
a "very, very large job for themselves." Mr. Moloney went through the list noting 
that two entries were without names: P.S.A. (Professional Staff Association) and 
AFSCME (American Federation of State/County/Municipal Employees. Mr. Moloney 
pointed out that there is a third union (Graphic Arts International, representing 
the Library's bindery staff) which is very small compared with the other two 
Library unions. Mrs. Gaines indicated that she believed that staff from the 



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Minutes of Meeting 
Corporation 
September 10, 1984 
Page Five 

bindery union and management should be included — "It effects their lives and 
livelihood," she said. Discussion followed on staff representation. Mrs. Luthin 
asked Mr. Embleton whether his union and the bindery union had ever worked 
cooperatively. Mr. Embleton said that they had separate contracts, so such joint 
representation had been ruled out except for the joint Health and Safety Committee. 
In response to further questions, membership of the AFSCME union was given as 300, 
the PSA as 150. Mr. Moloney noted that the larger the Screening committee is, the 
more awkward it becomes. Mrs. Gaines continued to ask for representation of the 
nine-member bindery union. Mr. Moloney noted that it was probably the first time 
in the Library's history that two unions shared in such a "serious, informative 
role. . . an important and significant step." After further consideration of such 
matters as representation of unrepresented groups (secretaries, boilermaker) , a 
shared seat, concern with the large size of the Committee, it was agreed to try 
Mr. Embleton 's suggestion that one member be described as an AFL/CIO seat. On a 
motion duly made and seconded, it was 

"VOTED: to designate the members of the Screening Committee for the search 

for the Director and Librarian as set forth on the list, as follows: 
Jane M. Stahl of Boston, Librarian and Director, French Library of 
Boston; Daniel M. Driscoll, Jr. of Hyde Park, Vice President, Boem 
Development Corporation and President, Friends of the Hyde Park Branch 
Library; Kathleen Kelly Satut of Jamaica Plain, Educator (Bi-lingual 
Special Education), Board Member of the Jamaica Plain Branch Friends 
and Co-author of The Transition Task Force Report on the Boston Public 
Library; William Johnson of Danvers, Chief Archivist, John F. Kennedy 
Library; Dina G. Malgeri of the North End, Director, City of Maiden 
Public Library; Rodney Armstrong of Boston, Director and Librarian, 
Library of the Boston Athenaeum; Polly W. Kaufman of Lexington, 
Author and Co-director of Boston Public Schools Library Services 
Program; Joseph J. King of Hyde Park, retired teacher, Boston School 
Department and Treasurer of the Friends of the Dudley Branch Library; 
Frances Howe of Boston, Co-chairperson Associates of the B.P.L., 
Trustee of The Library of the Boston Athenaeum and former Vice 
Chairperson of the B.P.L. Examining Committee; Angel Amy-Moreno of 
Jamaica Plain, Associate Professor, Roxbury Community College and 
Writer for El Mundo ; Georgianna J. Powell of Mattapan, Graphic Artist, 
Women's Service Club, Inc., member. Friends of the Dudley Branch 
Library and Save Our Library Committee; Robert D. Stueart of Wellesley, 
Dean, Simmons College Graduate School of Library and Information 
Science. Subsequent to the meeting Paul E. Rossetti, Special Library 
Assistant V, Book Inspection and Information, was designated to 
serve on the Screening Committee by AFSCME and Graphic Arts Inter- 
national, and Mary E. Kercz, Acting Curator Temporary, Government 
Documents, was designated to serve on the Committee by the Pro- 
fessional Staff Association. 

The Clerk reported briefly on arrangements and projected attendance for 
the Trustees first annual staff reception, expected to be about 375, including 
guests. 

The meeting of the Corporation adjourned at 7:30 p.m. 



mmsmmmi 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
October 15, 1984 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 7:15 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines 
and Goodwin; Douglass Shand Tucci, Advisor to the Trustees in the renovation 
of the McKim Building; Robert Consalvo from the Mayor's Office; community 
representatives, members of staff and public. 

Kevin F. Moloney, President of the Board, presided. 

The Minutes of the Regular Meeting held on September 10, 1984 were 
approved. 

Mr. Moloney reported next on the status of the program to renovate the 
McKim Building. He described the full process which commenced with the naming of 
the Designer Selection Committee: Thomas M. Payette FAIA, President of the Boston 
Society of Architects; Robert K. Daigle, P.E., President of the Massachusetts 
Society of Professional Engineers, Inc., Victor E. Hagan, Associate Director of 
the Public Facilities Department of the City of Boston; and John J. Doherty, 
Assistant Director, Boston Public Library. Mr. Moloney served as Chairperson. 
The publicly advertised invitation for applications for the design services 
commission in connection with the restoration of the McKim Building resulted in 
a total of twenty-six applicants whose submissions were systematically examined 
and tabulated by the Designer Selection Committee according to a system which 
assigned points for such areas as experience in similar projects, experience in 
public construction and contracts, and the credentials of the architectural 
firms and their engineering consultants. Mr. Moloney noted that the process 
resulted in two finalists of the first rank (Shepley Bulfinch Richardson and 
Abbott and Anderson Notter Finegold, Inc.) and three finalists of the second 
rank (Goody, Clancy & Associates, Inc.; CBT/Childs Bertman Tseckares & Casendino, 
Inc.; and Jung/Brannen Associates, Inc.). The two finalists of the first rank 
were briefed prior to interviews which were held in the McKim Building. Each 
firm's presentation dealt with its past record, approaches to the restoration 
process, and vision of the McKim project. A week following the two presenta- 
tions the Designer Selection Committee assembled to deliberate and vote. In 
one vote, which proved to be unanimous, the Committee selected Shepley Bulfinch 
Richardson and Abbott as the firm to recommend to the Trustees. Mr. Moloney 
gave additional details on such items as the pre-interview brochure and organiza- 
tional chart provided by Shepley. He quoted Mr. Shepley as saying, "I cannot 
imagine that Dan Coolidge or I could have another such opportunity in our working 
lives." 

Next Mr. Tucci described his role in the final stages of the process, 
making background checks on references provided by the two finalists. Mr. 
Moloney noted that the Shepley firm has taken the formal position that Daniel 
Coolidge, project designer, will devote 100% of his time to the project, John 
Christiansen, project architect, will be full time, and that Hugh Shepley, 
principal-in-charge, will be available for whatever percentage of his time is 
required by the Trustees. Discussion followed on how the Trustees would know 
how much time is needed from each designer/architect/engineer, also on the need — 



BPL Form No 1046F — 1 /74 



Minutes of Meeting 
Corporation 
October 15, 1984 
Page Three 

consultants. Mr. Larson pursued his suggestion of an architectural historian, 
noting that the same nationwide stature be employed in consideration of an 
architectural historian. Mr. Moloney responded that Mr. Larson's suggestions 
indicate a concern — shared by the Trustees — for the building, an understanding 
of the responsibility. Mrs. Gaines indicated that she thought that Mr. Tucci 
had been engaged for the Designer Selection process; Mr. Moloney responded that 
in a vote the Trustees agreed to have Mr. Tucci 's assistance on a weekly or bi- 
weekly basis later on in the project, as well. Mrs. Gaines went on to express 
concern—considering the responsibility the Trustees have as clients of the McKim 
Project — on who was going to watch the architects in their performance. She 
suggested that, since she has no knowledge of the process needed in the McKim 
restoration and was not sure of how knowledgeable the rest of the Board is, the 
Board should hire a consulting architect to monitor the progress of the architects. 
Mr. Moloney said that the first step now should be the update of the Stull Report, 
that the Board needs to appoint a subcommittee of the Board to meet for an hour 
or so on a weekly or biweekly basis to make sure that in a timely fashion the 
architects proceed according to the program. Discussion followed on various 
means of monitoring, by clients, of architectural performance, also on the 
various phases of the project (establishment of program, then design phase, 
then bidding, and finally the actual work by the renovation contractor). Mr. 
Moloney pointed out the importance of the Board's feeling comfortable when a 
recommendation is made, of acting from "an informed basis" not "a guessing basis." 
Mr. Moloney emphasized that the people who have the final responsibility are the 
Trustees, that the Board cannot abdicate responsibility, that — on the matter of 
an architectural historian— Douglass Shand Tucci is an appropriate advisor with 
full knowledge on the McKim Building, on Boston, on Copley Square architecture. 
Mr. Moloney returned to the importance of a subcommittee of the Board meeting 
once a week. He made the following points: first, that the Trustees should be in 
charge; next, that the Trustees' subcommittee meet weekly or biweekly with the 
architectural firm; that there be someone at the Library to answer questions and 
give direction on a daily basis; that the architects and engineers should explain 
what they are doing as they proceed and what they propose to do. Mrs. Gaines 
continued to express her concern on the need for the Trustees to receive expert 
advice on the architect's performance. Mr. Moloney suggested that the attendance 
by the architects at the monthly Trustees' meetings, the adoption of the committee 
approach, and the use of a senior staff member on a day to day basis would be 
appropriate. Mr. Moloney described a possible committee makeup as one member at 
least from the Board, Victor Hagan, and Mr. Tucci sitting in. He suggested the 
importance of a monthly presentation by the architect and a report by the 
Trustees* subcommittee — in this way, he said, the Board makes sure that the client 
is represented, the Board needs to understand what each technical recommendation 
is and how it fits into the construction plan. At this point Mrs. Gaines expressed 
her extreme lack of confidence in Public Facilities (Mr. Hagan' s department) 
because of the repeated failures of performance of that department in branch 
libraries. Mrs. Gaines indicated that she wants representation from someone else 
in addition to Mr. Hagan. She prefaced this request with a statement that her 
request had nothing to do with Mr. Hagan personally. Next, on a motion duly made 
and seconded, it was 



"VOTED: to accept the recommendation made by the Designer Selection 

Committee of the architectural firm Shepley Bulfinch Richardson 
and Abbott for the restoration of the McKim Building subject to 
successful completion of negotiations as to contract matters and 
fee." 



Minutes of Meeting 
Corporation 
October 15, 1984 
Page Two 

as described by Mr. Moloney— for an updated feasibility study. For example the 
Stull Report describes a $16 million project, whereas the Trustees presently 
have loan order funds in the amount of $12.3 million. There must be a definite 
plan for a contract, a program of what the Trustees as client expect the archi- 
tects to do. There must be a room by room group of policy decisions on stack 
plans, on public use, on the amount of money to be expended for the various 
aspects of the renovation work, on alternative design questions. Mr. Moloney said 
that the Trustees have an obligation to have the 4-year-old feasibility study 
evaluated, updated, and enlarged by the expertise of the architects and staff In 
response to questions from Mrs. Gaines on whether such a step represented a sub- 
stantial loss to the Library of the cost of the feasibility study or absence of 
confidence in what has been described as a "great report," (by Stull & Company) 
Mr. Moloney said that the study was a well prepared document giving room by room 
system by system analysis of problems. But the Library, he said, needs at this ' 
time a program with current cost estimates and decisions on any changes in the 
use of the building that should be made. "We have to focus on what we can do 
with the $12.3 million," said Mr. Moloney. You cannot ask for additional money 
for a project, he noted, unless you can tell what you will do with the money. 
Mrs. Gaines introduced the thought of fund raising for the McKim Building. Next 
Mr. Moloney suggested that the Trustees engage the Shepley firm for a month or 
a month and a half in order to handle the reevaluation of the Stull Report. Once 
a design fee for all the services to be provided is established, he said, the 
Library can take credit off the fee for this work. Returning to the matter of 
aaditional moneys, Mr. Moloney said that two possible sources are an increase in 
the city contribution and funds raised from the private sector. He said that he 
had sent a letter to Shepley last week on the matter of the McKim Project, and 
the firm has started to formulate a program which should be ready in the next 
ten days or couple of weeks. 

The discussion centered next on expert consultants which the project 
would require. Mr. Tucci cited, for example, the possibility of turning to SPNEA 
(The Society for the Preservation of New England Antiquities) for help in such 
matters as building fabrics and to the Fogg Art Musuem for mural art conservation 
and restoration. Mr. Moloney noted that it had been made clear to the architects 
that the Trustees might want to select certain consultants, e.g. in the area of 
strengthened lighting. Mr. Kelly mentioned Morton Bradley as a specialist in 
mural restoration from whom the Library already has received estimates on the 
murals. Mr. Bulger encouraged further investigation of this possibility. Mr. 
Doherty pointed out that there had been a recommendation that engineer Louis 
Scorziello of the proposed mechanical engineering consultant be named specifically 
for the project, and Mr. Moloney concurred. Still on the matter of expert consul- 
tants, Leslie Larson, a Boston architectural designer, addressed the Trustees, 
describing a letter he had written on the necessity of including an architectural 
historian. In the discussion which followed, Mr. Moloney said that the question 
had been looked at early in the process last July, that the Trustees wished to be 
an educated client, that the Library needed someone who knows the McKim Building. 
Boston, and architecture. As a result, at the Trustees' meeting of July 23, 1984 
the Trustees voted to engage Douglass Shand Tucci, author of— among other works— 
Built in Boston; City and Suburb 1800-1850 , to advise the Board on matters related 
to the architecture of the McKim Building. The Board, he said, has been helped by 
Mr. Tucci s expertise, also by members of the Designer Selection Committee. He 
suggested that the Board consult, as well, Victor Hagan, Associate Director of 
Public Facilities and also a member of the Designer Selection Committee, in negoti- 
ations; and that it is possible that the Shepley office will propose other outside 



Minutes of Meeting 
Corporation 
October 15, 1984 
Page Four 

Mrs. Gaines asked that it be recorded that she abstained from voting. There was 
additional concern expressed by Mrs. Goodwin and Mr. Bulger on the need of the 
Trustees to understand the various disciplines involved in the McKim Building 
and the issues and questions. Mr. Moloney agreed, noting that this is why 
updating is so critical. He added that updating could consist of the selection 
of a program within the next six weeks to two months; the first design phase of 
schematics within nine months; then the preparation of working drawings and 
specifications and going out to bid for a renovation contract. 

On the next matter of business, the selection of a director, Mr. Moloney 
pointed out that the budget for this process should be increased in a small amount 
for November at which time a more precise idea of additional budget requirements 
would be known. The clerk suggested, after reading a list of recent expenditures 
for postings of the position, that $4000 should be adequate. On a motion duly 
made and seconded, it was 

"VOTED: to increase the budgeted figure for the search for the 
Director by $4000.00." 

Next Mr. Moloney described how — in the matter of the Screening Committee for the 
search for Director — the Trustees had received three letters from management 
staff expressing concern that management is not represented on the committee. 
He noted that this question should be addressed. He had, he said, believed that 
management has had input to the Board on an ongoing basis, but possibly it might 
be a good idea to fill that gap on the committee. Noting that one of the letter 
writers was present, he called on Martha Dukas, Supervisor of Processing, to speak. 
Mrs. Dukas described her polling of thirty-three of thirty-five members of manage- 
ment and described how it was a matter of concern that they were not included, 
and that in her opinion the Board should either appoint or allow management to 
select a representative from management. Mr. Moloney said that since the idea of 
the Screening Committee is to enable a range of viewpoints to come in, it might 
be appropriate to represent management. In referring to other elements in Ms. 
Dukas' letter (representation of the Brighton community and of academic and 
special libraries) , he suggested that the committee would be enlarged to the size 
of the House of Representatives. Mr. Moloney said that he had given the matter 
some thought and would like to suggest a person who speaks up and has been 
involved in the process from the beginning. Following Mr. Moloney's suggestion, 
on a motion duly made and seconded, it was 

"VOTED: to appoint Jane Manthorne of the management staff as a 

voting member of the Screening Committee in the search for 
director." 

In response to Ms. Dukas' question about the other groups she had mentioned in her 
letter, Mr. Moloney pointed out that Mrs. Luthin is from Brighton and that there 
was representation of academic institutions in Robert Stueart (Simmons) and special 
libraries in William Johnson (Kennedy Library) and Rodney Armstrong (Boston 
Athenaeum). Mr. Moloney added that, with respect to minority representation 
(e.g. Brighton with at least 10 minority groups), one cannot achieve full 
representation from everyone. He added that the committee should not be so 
large as to be inefficient. He concluded that "we have appointed people who 
can convey input from Library users. ... If we haven't done a perfect job, 
we have sent out signals." 



Minutes of Meeting 
Corporation 
October 15, 1984 
Page Five 



The meeting of the Corporation adjourned at 8:40 p.m, 
at 8: 51 p.m. 



It was resumed 



Mr. Moloney introduced the matter of the funds of the Fellowes 
Athenaeum which came to the Library a number of years ago. In recent years 
the income from the fund has been used to pay for books and materials for the 
Dudley Branch in substitution of city funds. Mr. Moloney reminded the Board 
that there had been some discussion on this matter at the March meeting and that 
at that time it had been voted to follow a uniform policy throughout the 
branches in regard to special branch trust funds. Recently, said Mr. Moloney, 
Mr. Davol , Treasurer of the Fellowes Athenaeum, had come to see him regarding 
the Library's current practice of expenditure of income and expressing his 
opinion that the intent had been that the funds supplement, not substitute for 
city funds. Mrs. Gaines noted that her sense was that the money would not be 
spent on the regular book purchases. Mr. Kelly said that the yearly income 
was about $30,000. On a motion duly made and seconded, it was 

"VOTED: that the income frcxn the Fellowes Athenaeum, designated for 
the Dudley Branch Library, not be used in lieu of city funds 
or in substitution for ordinary obligations of the city." 

Mrs. Gaines proposed that a cc«nmittee be formed with community input to work out 
a way of spending the funds most advantageously for the Dudley Branch Library. 
Mr. Kelly pointed out that at the core of the matter is the interpretation of 
what was intended in the Fellowes Athenaeum grant by "literary, instructive 
purposes." He proposed that the Board arrive at a more instructive definition 
of the use of the fund. 



The Corporation adjourned at 9:00 p.m 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, November 5, 1984 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 6:30 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines, 
Goodwin; Margo Crist, Advisor to the Trustees in the search for the Director; 
Douglass Shand Tucci, Advisor to the Trustees in the renovation of the McKim 
Building; Library staff and members of the public. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney noted that the Board would take up first the second matter 
in the Order of Business, namely the first report of the Screening Committee for 
the search for the Director. Mr. Moloney said that last June Ms. Crist had 
pointed out that the Trustees might have a problem with a "perception of con- 
fusion" across the country as to what had transpired in the prior search. He 
noted that such a confused perception is not the case. The number of active 
files for candidates, said Mr. Moloney, is between 60 and 65, proving that a 
substantial number of people think well enough of themselves to make applica- 
tion. Mr. Moloney called the candidates a "quality field," and a clear demon- 
stration that the process has been fair. Mr. Moloney pointed out that moments 
ago the Committee completed the first stage of its work and were about to give 
their first report. He referred to the Committee members as diligent, faithful 
in attendance, hard working, that they had spent much time reviewing files, and 
had performed far beyond the call of duty. Mr. Moloney said that it would be 
appropriate to move to executive session for the first report of the Screening 
Committee, under the Open Meeting Law G.L.c.39, s.23 B(7) and G.L.c.A, s.7, 
cl.26 (b)(c). and the Public Records Statute. Following the vote at 6:40 p.m. 
to move to executive session, Mr. Moloney noted that, following the report, the 
Board would return to an open meeting. All applicants, he said, had submitted 
resumes with the expectation that their identity will be confidential at this 
stage. 

The meeting of the Corporation resumed at 8:05 p.m. Mr. Moloney 
said that he had been advised that Mr. Maury Bromsen had requested permission 
to speak. Mr. Moloney inquired of Mr. Bromsen how much time he wished to 
have and, being advised by Mr. Bromsen that he wished to have ten minutes, Mr. 
Bromsen was granted permission. 

Mr. Bromsen began with an expression of concern that his words were 
not to be recorded by tape recorder. Mr. Moloney responded that, historically, 
meetings of the Trustees were not so recorded; but that, instead, minutes of 
Trustees meetings were prepared from the notes taken at meetings by the Clerk. 
Mr. Bromsen responded that at an earlier appearance before the Trustees he had 
been recorded on tape. The Clerk noted, however, that the meeting in question 
was not a meeting of the Trustees but was in the nature of a public hearing for 
public input with respect to the search for a new Director. 



BPL Form No 1046F— 1/74 



Minutes of Meeting 
Corporation 
November 5, 1984 
Page Two 



Mr. Bromsen then stated that his appearance was an "emotional moment 
for me." He went on to state what he described as his long "intimate involve- 
ment" with the Boston Public Library referring to an endowment fund that he had 
set up for the acquisition of Latin American books; the Maury A. Bromsen Lecture- 
ship in Humanistic Bibliography, with the most recent lecture and exhibition on 
Simon Bolivar; what he referred to as the "impressive" publications of the 
Bromsen lectures; and, finally, he referred to the "Bromsen Foundation" which he 
proposed in 1970. Mr. Bromsen also mentioned annual gifts to the Rare Book 
Department. All this, Mr. Bromsen said, he had done with some forty years 
investment "fiscally" and "emotionally." He did all this, Mr. Bromsen said, not 
as a "nouveau riche" but as a "scholar." 



When it came time for the appointment of members to the Screening 
Committee in connection with the search for a new Director, said Mr. Bromsen, 
it occurred to him that "no one had a deeper interest in the matter," He had, 
he said, proposed in 1970 a foundation that would have left, he said, 92% of his 
estate to the Library. He said that with all his knowledge, bibliophile, and 
contributions, he wanted "simply to be given the honor to sit on the Committee." 
Even in his past performance, Mr. Bromsen said, "he deserved this." Mr. Bromsen 
said that he had asked the Clerk to tell Mr. Moloney that he wanted this 
position on the Committee. [The Clerk notes that some time before the meeting 
of the Trustees at which the Trustees appointed the members of the Screening 
Committee, the Clerk was "ordered" by Mr. Bromsen to tell Mr. Moloney that if 
he were not appointed, he would "walk away" with his "millions."] Mr. Bromsen 
became visibly excited as he proceeded to describe his reaction to his not 
being appointed to the Committee, calling Mr. Moloney's earlier invitation to 
serve on the Examining Committee a "sop." Mr. Bromsen quoted an acquaintance 
of his as having said that even if he "has body odor and bad breath" that he 
"should have been put on" the Committee. He then announced that not only is 
he not going to organize any more lectures but also that his foundation will 
not be developed and that he was at the meeting tonight to announce that he 
"withdraws" what he claimed was twenty million dollars and his collections. 

Mr. Moloney endeavored to respond to Mr. Bromsen 's remarks with 
respect to the Screening Committee, pointing out that the membership had been 
voted upon by the full Board and that, if one looks at the membership of the 
Committee, the persons appointed were appointed not so much as individuals 
but as reflective of larger groups and organizations such as officers of 
Friends of Branch Libraries, Dean of the Simmons School of Library and Informa- 
tion Science, and Director of the French Library of Boston. Mr. Moloney 
added that people who would view the search process historically would see 
that the people appointed to the Committee would represent and reflect larger 
segments of the community. Mr. Moloney described his various communications 
with Mr. Bromsen, the telephone calls, luncheon meeting, and so forth. He 
described how the Library has welcomed Mr. Bromsen 's gifts, that the Trustees 
consented to allow Attorney Hamill to work exclusively with Mr. Bromsen, and 
the invitation to serve on the Examining Committee. Mr. Bromsen proceeded 
then on what the Clerk characterizes as an "impassioned denunciation" and a 
progression of personal attacks upon the members of the Screening Committee 
and Mr. Moloney for the Board's not appointing Mr. Bromsen to the Screening 






Minutes of Meeting 
Corporation 
December 17, 1984 
Page Three 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
December 17, 1984 



Committee. At one point during Mr. Bromsen's outburst Mrs. Goodwin, in an 
effort to bring a halt to Mr. Bromsen's emotionalism said, "Do you want all 
your years [of involvement with the Library] to end this way?" And Mr. 
Moloney reminded Mr. Bromsen of his responsibility as presiding officer of 
the meeting to keep order in the meeting, and he said that if Mr. Bromsen could 
not control himself, that as presiding officer he would have to bring this 
portion of the meeting to a close. At last Mr. Bromsen ceased speaking and 
departed from the room. 

At this point (8:37 p.m.) the meeting of the Corporation was closed and 
the meeting of the Administrative Agency began immediately. As that meeting 
began Mrs. Goodwin stated that Mr. Bromsen's attack upon Mr. Moloney had nothing 
to do with Mr. Moloney or the Board but was the result of the long history of 
Mr. Bromsen's relationship with the Library. Mrs. Goodwin also said that the 
Board supported Mr. Moloney's leadership. Superintendent of Buildings Joseph 
Sarro added that the Library staff has been very familiar with Mr. Bromsen, 
his manner, and his not infrequent outbursts of dissatisfaction with Library 
staff members over many years. Mr. Sarro added that the staff has faithfully 
and professionally given Mr. Bromsen full attention. Mr. Moloney said that 
he had learned of some more outbursts by Mr. Bromsen against Library staff 
members and expressed his concern for staff members involved in such circum- 
stances who he said were not in a position to respond or protect themselves. 



The Trustees held a meeting of the Corporation on Monday, December 17, 
1984 at 6:45 p.m. Present at the meeting were Messrs. Bulger and Moloney, Mmes. 
Gaines, Goodwin, and Luthin; members of the staff and public. 

Presiding: Kevin F. Moloney, President. 

The minutes of the Regular Meeting held on October 15, 1984 were 
approved . 

In confirmation of action taken by the Committee on Finance on December 7, 
1984, an action recommended by Thomdike, Doran, Paine and Lewis to improve the 
income of the Library's portfolio, it was 



"VOTED: 



that the Collector-Treasurer be, and hereby is, authorized and 
directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action with respect to the 
General Investment Account: 



TO PURCHASE 



$150,000 U.S. Treasury 11 3/8% 
$200,000 U.S. Treasury 11.00% 



9/15/88 
2/15/90 



$100,000 GNMA 



12.00% 



and, 
VOTED: 



that the Secretary of the Committees be, and hereby is, authorized 
and directed to notify the Collector-Treasurer of the foregoing 



vote. 



It 



Mr. Moloney described the nature of expenditures being incurred in the 
search for the Director (rental of rooms for screening candidates, travel/hotel 
costs for candidates, office and travel expenses of Advisor), and the Clerk 
reported that, since the prior authorizations of expenditures ($25,000 for the 
first search process and $4000 for the present one) the total spent to date 
(about $35,000, or $16,000 for the first search, $19,000 for the present) has 
been expended. On a motion duly made and seconded, it was 

"VOTED: to pay for the actual, necessary, reasonable expenses incurred in 
the search for the Director from the John Deferrari Indenture of 
Trust 1948, as approved by the President of the Board of Trustees." 

Next Mr. Moloney announced that a start has been made in the programming 
services for the McKim Building. He gave the Board a briefing on the points made 
in a letter from Shepley Bulfinch Richardson & Abbott dated December 5, 1984. 
The proposed letter of agreement indicated that the firm would 1) review existing 
programming materials and comments; 2) interview approximately twelve department 



BPL Form No 1046F— 1 /74 



Minutes o£ Meeting 
Corporation 
December 17, 1984 
Page Two 



heads of the Library; 3) prepare a draft of the final program with the firm's 
comments and recommendations based on Shepley Bulflnch Richardson & Abbott 
experience in Library planning and review this material with appropriate Library 
representatives; and 4) prepare and submit a final program for approval by the 
Trustees. Tlie basis for the fee, said the Shepley letter, would be at hourly 
rates: Hugh Shepley and Geoffrey Freeman at $85 per hour; Daniel Coolldge and 
John Christiansen at $70 per hour; William Barry at $45 per hour, the total not 
to exceed at any event $20,000. Mr. Moloney went on to say that he talked to 
Victor Hagan of Public Facilities who said that this is a sensible figure for 
the kind of work described. Mr. Moloney noted that the Library could later in 
the design services contract take a credit for the //I step described in the 
letter. He said that Mr. Shepley was concerned that the firm is presently 
working without a contract. A vote on the letter of agreement would help. 
John Doherty, Assistant Director, reported that next week Mr. Rutkovskls and 
Mr. 0*Nell of the Research Library will meet with Mr. Coolldge to work out a 
schedule for meetings with Library staff. Mr. Doherty added that he has given 
Mr. Coolldge a draft of two months of staff meetings on use of McKlm space. 
Following Mr. Moloney's presentation of the letter, on a motion duly made and 
seconded, it was 

"VOTED: to approve and accept the proposal for space programming services 
substantially as set forth in the proposal by Shepley Bulflnch 
Richardson & Abbott in the letter dated December 5, 1984 for 
architectural services for space programming utilizing the 
services of the individuals identified in this letter and at 
the hourly rates specified at a total cost not to exceed 
$20,000.00 therein subject to the negotiation of appropriate 
contractual provisions, with the estimated time of completion 
set at five weeks." 

Mr. Moloney said that Douglass Shand Tuccl has been in correspondence 
with Professor Leland Roth, author/authority on the McKlm Building, and has 
worked out an arrangement whereby if the Library pays for travel and incidental 
expenses (Roth lives in Pittsburgh), Roth will be available in the spring for a 
lecture on the McKlm Building. Mr. Tuccl believes that arrangements can be made 
for Roth to stay at Eliot House at Harvard. The Board agreed on the plan. 
Discussion followed on the roles of Victor Hagan and Douglass Shand Tuccl in 
matters of consultancy on the McKlm project. Mrs. Goodwin questioned Mr. Hagan' s 
responsibilities as Associate Director for Construction and Repair at Public 
Facilities. Mr. Moloney pointed out that in his capacity as First Assistant 
Corporation Counsel he had observed Mr. Hagan in negotiations with engineers, 
architects, and bidders and had found him to be a "very experienced construction 
manager who calls it as he sees it." In response to a question from Mrs. Luthln 
on Douglass Shand Tuccl 's role, Mr. Moloney said that he has asked Mr. Tuccl to 
attend various meetings — e.g. the Massachusetts Historical Commission — as an 
advocate for the McKlm Building. In response to a question from Mrs. Goodwin on 
the length of time the Trustees will engage Mr. Tuccl, Mr. Moloney indicated that 
after programming and schematics the Trustees can take a look at time and rate 
involving Mr. Tuccl 's services. Mr. Moloney added that he would value Mr. Tuccl 's 
assistance during the whole design process. Next, on a motion duly made and 
seconded, it was 



"^■- >(■%:■ 



Minutes of Meeting 
Corporation 
December 17, 1984 
Page Three 



"VOTED: to amend the vote taken on 23 July 1984, wherein the service 
of architectural historlcui/advisor Douglass Shamd Tuccl is 
engaged relative to the plcuining design and construction of 
the renovation and refurbishment work proposed for the McKim 
Building, by striking out the term 'not to exceed $5,000.00' 
and by substituting 'not to exceed $8,000.'" 

Mr. Kelly reported on recent gifts to the Library: $112.00 frcm the 
YMCA of West Roxbury to help pay for the cost of the ramp; several small gifts 
totaling about $300 frcm friends and relatives of Ida May Sword, an elderly 
Bostonlan devoted to reading and the Library; $42,100 from the estate of Esther 
Peer, before her death a frequent donor. Mr. Kelly noted that the Peer gift 
will be used to house and preserve materials in the Robert Peer collection. 

The meeting of the Corporation adjourned at 7:15 p.m. 



'^'PJSy^y'i v':^'^'*^'^^/-'^^'^^' -' '•Vi?'!'''?'^^* ''^^ 



f - _ _ 

/ r 

TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, January 14, 1985 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 6:40 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines, 
Goodwin, and Luthln; Mr. Hugh Shepley and Mr. Daniel Coolidge of Shepley Bul- 
flnch Richardson & Abbott, inc.; Mr. Douglass Shand Tuccl, Advisor to the Trustees 
In the restoration of the McKlm Building; Ms. Marge Crist, Advisor to the 
Trustees in the search for Director; Mr. Robert Consalvo of the Mayor's Office; 
members of staff and public. 

Kevin F. Moloney, President of the Board, presiding. 

Minutes of the Regular Meetings held on November 5, 1984 and December 17, 
1984 were approved, as amended. 

Mr. Moloney announced that the Board would go into Executive Session 
under the Open Meeting Law and the Public Records Statute, G.L.c. 39, s.23 B(7) 
and G.L.c. 4, s.7, cl.26 (b) (c) , to discuss a report on individual candidates for 
the position of Director and that the public meeting would resume following the 
Executive Session. Before going into Executive Session Mr. Moloney shared with 
the Board a letter dated 10 January 1985 from Dina G. Malgeri, Librarian of the 
Maiden Public Library and member of the Screening Committee, which follows: 

I wish to thank you and the Trustees of the Boston Public 
Library for giving me the opportunity to serve on the Screen- 
ing Committee in the search for the new director. It was one 
of the most enlightening and rewarding experiences of my life. 

My interest in the BPL's welfare as a citizen/taxpayer of 
Boston and as a professional librarian made the selection 
procedure important to me. I think you selected a wonderful 
committee and Marge was certainly a most competent advisor 
and moderator. I was doubly rewarded as the entire interview 
procedure was more valuable to me than many a seminar and 
workshop I have attended. I learned a great deal, much of 
which I can use on a smaller scale in Maiden Public Library. 

I look forward to the final selection and I know that the 
choice will be the best for Boston. 

The meeting of the Corporation resumed at 7:25 p.m. Mr. Moloney 
said that Mr. Shepley and Mr. Ceolidge of Shepley Bulfinch Richardson & Abbott, 
Inc. had been asked to come to the Trustees' meeting as a result of a number of 
meetings in the past weeks at which a number of proposals had been made. He 
pointed out that, as a result of the meetings, the scope of the work had been 
adjusted after much discussion back and forth. Mr. Moloney distributed a 
sheet, "McKim Building Restoration: First Stage Design Fee Calculation" as 
a projection in dollars of the scope and fee percentage for the first stage. 
Next Mr. Moloney called on Mr. Shepley and Mr. Coolidge to brief the Trustees 
on the various phases, people involved, and costs for extra services and con- 
sultants through design development of the McKim project. Mr. Shepley defined 



V. 



BPL Form No 1046F— 1/74 



inism 



Minutes of Meeting 
Corporation 
January 14, 1985 
Page Two 



basic and supplemental services. He said that the McKim Project won't require 
certain supplemental services, that the usual procedure is to negotiate a fee 
for normal services and another fee for the supplemental. He added that he and 
his staff had spent some time defining the areas involved. He distributed 
Estimated Cost Sheets for extra services which fell into two groupings, archi- 
tectural costs through design development and consultants costs through design 
development. Mr. Shepley then reviewed items A and B under the architectural 
elements of design and renovation, namely project organization and administration 
and documentation of existing conditions (including the various means of document- 
ation — from research sources, inventory documents, drawings, photographic studies, 
etc.). Next he called on Mr. Coolidge to discuss C which defined historic 
restoration objectives. Mr. Coolidge said that the activities within this area 
were mandated because the McKim is an old building. "We don't know what's behind 
these walls." He went on to describe how he is working with the Prints and Fine 
Arts Department picking out historic photographs of the building. This will 
yield, he pointed out, an early-to-present sequential view of rooms showing them 
in their historic phases. This will help the architects in dealing with the 
Historic Commission. He continued with a review of what was involved in program 
definition, namely the interviewing of Library staff in terms of departmental 
needs, objectives, and projected space use. In response to a question from Mrs. 
Goodwin, who was referring to the titles of the architects' cost estimate sheets 
which were titled "Estimated Upset Costs," Mr. Shepley explained that "upset" in 
that context means a cost figure "beyond which we will not go." Referring to 
the second sheet on estimated consultant costs, Mr. Coolidge reviewed costs of 
dealing with artwork (murals, ceiling and wall paintings, and sculpture); restora- 
tion involving paint, stone, terra cotta, wood, and metal; plumbing and HVAC work 
which, Mr, Coolidge explained, "will give us a record of what is there — especially 
duct work" and will, he noted, allow for good bidding as well as design; lighting 
(he noted how the New York Public Library had discovered that making a prototype 
light fixture was important, and the Boston Public Library may be able to dupli- 
cate this idea; electrical systems, for which there exists minimal information; 
acoustic elements; and photographic records. In response to a question from Mrs. 
Luthin on how long the two phases will take, after some discussion Mr. Shepley 
and Mr. Coolidge arrived at the figure of "not less than eight months for the two 
phases: preliminary design and design development." Mr. Doherty said that it is 
most important that the Trustees get a contract in place. On a motion duly made 
and seconded, it was 

"VOTED; to authorize the execution of a mutually satisfactory design 
services contract with Shepley Bulfinch Richardson and 
Abbott, Inc. for the program to restore the McKim Building 
through design development, using the cost figures submitted 
by the architects, as explained in their document, "Estimated 
Upset Costs for Extra Services, Architectural through Design 
Development." 



Minutes cf Meeting 
Corporation 
January 14, 19bf 
Page Three 

Mr. Moloney said that he assumed Public Facilities will vote to transfer the 
funds ($1.1M allocated to the Charlestown Service Building) to the Trustees 
for the McKim restoration. Other items discussed dealt with the 10% contingency 
factor as being standard procedure, and the need to work out with the City 
Auditor and Law Department the signatures required on the contract. 

Mr. Kelly explained the transfer of three small funds which were 
moved from savings accounts to the General Investment Account and 5=0 voted or 
29 June 1984, pointing out that a conf irrr.ation of the vote was necessary to 
include the precise dollar and unit values at the time of transfer, information 
which was not available at the time of the June vote. Thus, in confirmation of 
the June 29 vote, on a motion duly made and seconded, it was 

"VOTED: that the savings account in the name of the Library Art Fund, 
transferred to the General Investment Account on November 16, 
1984 by vote of the Trustees on June 29, 1984, represented the 
sum of two thousand two hundred and eighty-six dollars and 
fifty-three cents ($2286.53) and 1084 units. The Library Art 
Fund shall be used for the care, repair, and preservation of 
works of art at the Boston Public Library and its branches." 



and, 
"VOTED: 



that the savings account in the name of Ellery Sedgwick Fund, 
transferred to the General Investment Account on November 16, 
1984 by vote of the Board on June 29, 1984, represented the sum 
of three thousand three hundred and sixty-two dollars and eight 
cents ($3,362.08) and 1593 units. By direction of the legacy 
given to the Trustees by a codicil to the will of Ellery 
Sedgwick, who died April 21, 1960, the Ellery Sedgwick Fund 
is to be expended for the mitigation of the anxiety of any 
trusted employee or employees who may in the opinion of the 
Board be in urgent need." 



and, 

"VOTED: that the savings account in the name of Mar j orie Wiggin 

Prescott Fund, transferred to the General Investment Account 
on November 16, 1984 by vote of the Trustees on June 29, 1984, 
represented the sum of one hundred and eighty-one dollars and 
seventy-two cents ($181.72) and 86 units. The Mar j orie Wiggin 
Prescott Fund, accepted by the Board at the meeting of November 4, 
1960, is used for the preparation of dioramas for the Print 
Department ." 

Mr. Moloney called on Mr. Tucci to give observations on a recent trip 
to the New York Public Library with Mr. Coolidge. Mr. Tucci described Mr. 
Coolidge 's visit to the New York Historical Society and their tour of the 
restored Villard houses. He reminded the group that Helmsley has built a 



■^mm£i: 



tUs3^^l>'";a''^f-r>-^v'^'i^"^?''^:'^"/y^^^ 



Minutes of Meeting 
Corporation 
January 14, 1985 
Page Four 

skyscraper hotel utilizing the Villard Houses in front as public rooms. In his 
visit to the New York Public Library he observed "good things" and "things to 
avoid." Among the good things he found was the effective use of imagination; 
for example, in one exhibition hall the restorers of the New York Public had 
found a way of placing wiring in the floor so that — with respect to fabric — the 
wiring is not visible; they were less successful, added Mr. Tucci, in their 
handling of ceiling wiring, portable track wiring, hung from ceiling. Other 
successes at the New York Public included their discovery of ways to create 
duplicates of the original wooden doors on either side of fireproof metal doors; 
and their handling of signage by incising in stone, "the enduring fabric of the 
building," such things as the names of donors. Mr. Tucci went on to enumerate 
the "things to avoid" which he observed in New York: the restoration of marble 
appalled him with what he termed as "over-restoring," the treatment and polishing 
of marble to a shiny, glassy, "high-tech ice." Mr. Tucci noted that he and Mr. 
Coolidge had studied the Boston Public Library's own marble staircase with its 
delicate shading from light to dark and had detected (beneath the left lion) 
some evidence of cleaning, a bleached out effect which serves as a reminder of 
how carefully one must proceed with restoration of building fabrics. Mr. Tucci 
described other elements in what Mr. Vartan Gregorian graciously called America's 
"greatest public library" as compared with Boston, "America's most beautiful 
public library." He described the magnitude of the New York Public Library's 
reading room, more than 300 feet long, divided by an elaborate oak desk for the 
librarian. He remembered his great distress over the symbol of this decade's 
technology, the line upon line of gray machines (microfilm readers) with people 
staring into them. It seemed to him a kind of "march of the robots" into a 
humane and gracious place. He noted that he saw evidence of some crude handling 
of lighting, e.g. a cable of wiring visibly curling around the chandeliers. 
Finally, he said that he was pleased to see that New York was handling restora- 
tion in phases, with the mechanical and architectural restoration moving forward 
hand in hand. The most significant impression, he said, is the feeling you get 
at the front door, in the memorial hall and in the large hall beyond, the 
feeling that this library is a cultural Grand Central Station, a great world-class 
institution serving its public and serving it well; with no check-out counters, 
the first fllor emerged as a great cultural concourse, where an exhibition 
gallery, book shop, and sales desk and restaurant drew people in from the street. 
In response to a question from Mrs. Goodwin on how the decision on the use of the 
McKim first floor would be arrived at in the restoration process, Mr. Moloney 
answered that the decision would come after consultation among staff, designers, 
the Trustees, and advisors. 



The meeting adjourned at 8:35 p.m. 



^m 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, March 25, 1985 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 8:06 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines, 
Goodwin, and Luthin; members of the Library administration, staff, and public. 

Kevin F. Moloney, President of the Board, presiding. 

A vote by the Committee on Finance on March 15, 1985 was confirmed. 
On a motion duly made and seconded, it was 

"VOTED: that the Collector-Treasuer be, and hereby is, authorized and 

directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action with respect to the 
General Investment Account: 

TO PURCHASE 



$150,000 U.S. Treasury Note 11.25% 2/15/95 



and. 



VOTED: that the Secretary of the Committees be, and hereby is, 

authorized and directed to notify the Collector-Treasurer of 
the foregoing vote." 

A brief discussion followed on the status of the contract between 
the Board of Trustees and Shepley Bulfinch Richardson & Abbott, Inc., the 
architectural firm selected for the restoration of the McKim. Building. Mr. 
Moloney reported on a recent meeting with Mary Nee and Mark Zielinski, Office of 
Capital Planning; Douglass Shand-Tucci and John Doherty. At the meeting Mr. 
Moloney requested the reallocation of 1.1 million dollars from the Charlestown 
Service Building Loan Order to the McKim Project because a contract with Shepley 
Bulfinch must be signed as soon as possible. 

Mr. Moloney announced that Mr. William Osgood has disclosed his 
intent to resign from the Boston Art Commission as he is moving to Brookline, 
and that Mr. Osgood has suggested that the Board submit a list of three names 
to the Mayor, as required by the city charter, for his decision on a replace- 
ment. 

The meeting adjourned at 8:10 p.m. 



BPL Form No 1046F — 1 /74 



■> «■ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, May 6, 1985 



Minutes of Annual Meeting 
Corporation 
May 6. 1985 
Page Two 



The Annual Meeting of the Trustees of the Public Library as a Corporation 
was held In the Trustees Room of the McKlm Building at 10:56 a.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines 
Goodwin; members of the Library administration and staff. 

Kevin F. Moloney, President of the Board, presiding. 

The first order of business was the election of officers. On a motion 
duly made and seconded, Kevin F. Moloney was nominated for President. No other 
nominations were made. In viva voce Mmes. Gaines and Goodwin and Mr. Bulger 
voted for Mr. Moloney, who was declared elected President. Mrs. Luthln voted 
In absentia. 

On a motion duly made and seconded, William M. Bulger was nominated 
for Vice President. No other names were placed In nomination. In viva voce 
Mmes. Gaines and Goodwin and Mr. Moloney voted for Mr. Bulger. Mr. Bulger was 
declared elected Vice President. Mrs. Luthln voted In absentia. 

On a motion duly made and seconded, the name of Jane Manthome was 
placed In nomination for Clerk, with no other nominations. Mmes. Gaines and 
Goodwin and Messrs. Bulger and Moloney voted viva voce for Jane Manthome, who 
was declared elected Clerk. Mrs. Luthln voted In absentia. 

The next office. Clerk pro tem , was passed In the election process 
after Mr. Moloney noted that the election of Clerk pro tem would take place at 
a later date. 

Next, on a motion duly made and seconded several Items were voted on 
as a block, as follows: 

'*VOTED: that any member of the Corporation be, and hereby Is, authorized 
to sign on behalf of the Corporation bills, special drafts, and 
payrolls of the library." 



"VOTED: 



and 



and, 
"VOTED; 



and, 
"VOTED; 



and 



"VOTED: 



"VOTED: that until the next annual meeting the President, or Vice President 
or In the Inability of either, any member of the Corporation, and 
by delegation the Director, or the Clerk of the Corporation be, and 
hereby Is, authorized to sign any and all contracts voted to be 
made by the Board In the name and behalf of the Corporation and any 
and all communications In connection with the award of contracts 
so voted or recommended to be so voted and to authorize payments 
under contracts so voted." 



and 



fi 



VOTED: 



and 



that the President be, and hereby Is, authorized and empowered 
to appoint a Finance Committee to serve until the next annual meeting, 
said Finance Committee to consist of not less than a quorum of the 
Trustees and to have power to act In representation of the Corpora- 
tion In the matter of the sale, purchase. Investment, and reinvest- 
ment of cash, securities, and any other holdings belonging to the 
Corporation; 



that the Finance Committee, being made up Itself of not less than a 
quorum of the Trustees be, and hereby Is, empowered to act by a vote 
of not less than three members In representation of the Corporation 
In the matter of the sale, purchase. Investment, and reinvestment 
of cash, securities, and any other holdings, belonging to the 
Corporation; 



that the Finance Committee, being made up Itself of not less than 
a quorum of the Trustees be, and hereby Is, empowered to act by 
vote of not less than three members In representation of the 
Corporation In the matter of the acceptance of bequests and gifts 
that may be made to the Corporation, such action as it takes In 
this respect always to be reported to the next regular meeting of 
the Corporation and at that time to be Incorporated officially 
Into the records of the Corporation." 



that, until the next annual meeting, by delegation of the Trustees 
of the Public Library of the City of Boston, the Director, and 
Librarian, or the Clerk of the Corporation be, and hereby Is, 
authorized to accept on behalf of the Trustees gifts, payments 
made In recognition for special services rendered and payments 
received for the publications and prints executed under Library 
sponsorship and. In connection with the acceptance of same, to 
endorse on behalf of the Trustees checks so received, said amounts 
to be reported to the Board at the next annual meeting." 



that, until the next annual meeting, by delegation of the Trustees 
of the Public Library of the City of Boston, the Director, and 
Librarian, or the Clerk of the Corporation be, and hereby Is, 
authorized to accept on behalf of the Trustees gifts to be added 
to funds already established In the General Investment Account 
the acceptance of said amounts to be reported to the Board at 
their next meeting." 



Form No. 1046G— 11/74 



Minutes of Annual Meeting 
Corporation 
May 6, 1985 
Page Three 

Mr. Moloney then called upon Mr. Kelly to report on major gifts and 
grants received by the Library during the year. Mr. Kelly reported the Library 
received the following gifts: Wlggln, $1,200.00; Edlnburg, $300.00; Avantagglo, 
$500.00; Boston Authors, $250.00; Fred Allen, $1,000.00; Marjorle Gibblns, $175.00; 
Rita Dlnneen, $450.00; Ester Peer, $47,597.28; Msgr. Murray, $1,000.00; Senator 
Bulger, $1,000.00; Nason, $30,000.00; Friends of Klrsteln, $16,000.00. 

In addition, Mr. Kelly noted that a Royal Windsor Sterling Tea Service 
was presented to the Library by Ignatius Jerome O'Connor. This silver service 
Is one of three In the world, one at Buckingham Palace and the other privately 
owned. 

In the matter of grants received, Mr. Kelly Indicated $18,000.00 was 
received In a MURLS grant (Metropolitan/Urban Research Libraries) , a federal 
Library Services and Construction Act grant administrated by the State's Board 
of Library Commissioners; $53,000.00 received In an LSCA grant to establish a 
handicap access center In the Central Library; and $175,000,000 received In a 
Title II-C grant from the Office of the Department of Education for the Preserva- 
tion of Massachusetts Newspapers. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, May 6, 1985 



A meeting of the Trustees of the Public Library as a Corporation was 
held In the Trustees Room of the McKlm Building at 11:14 a.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes Gaines 
and Goodwin; members of the Library administration and staff. 

Kevin F. Moloney, President of the Board, presiding. 

Minutes of the Regular Meetings held on January 14, 1985 and March 25, 
1985, and the special meeting held on February 21, 1985 were approved 

Next, Mr. Moloney reported that Shepley Bui finch Richardson and 
Abbott, Inc., the architectural firm selected for the restoration of the 
McKlm Building, Is scheduling Interviews with senior library staff members 
to get their Ideas and suggestions for the restoration. Mr. Moloney then 
updated the Board on the status of the request to the Public Facilities 
Commission to transfer the funds ($1.1M allocated to theCharlestown Service 
Building) to the Trustees for the McKlm restoration. He noted that approval 
of the request is pending a decision from the Public Facilities Commission, 
and in order to expedite the transfer, he and Mrs. Gaines had mentioned it to 
Mayor Flynn on Saturday at the reopening of the Eglestion Square Library. 

The meeting adjourned at 11:17 a.m. 



BPL Form No. 1046F— 1 /74 



^^2S^^:3f?5fJff. 



f< 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, June 10, 1985 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 10:20 a.m. 

Present at the meeting were Messrs. Bulger and Moloney, Itoes. Gaines 
and Mrs. Luthln (arrival delayed until 10:45); Messrs. Hugh Shepley and Daniel 
Coolldge of Shepley Bulflnch Richardson & Abbott, Inc; Mr. Douglass Shand-Tuccl, 
consultant to. the Trustees on the McKlm restoration; meinbers of the staff. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney described a meeting on June 6 In the Mayor's Office with 
Mary Nee of Capital Planning, members of the West Roxbury Friends, and others. 
He noted that Ms. Nee had Indicated that with sufficient capital funding the 
Library could proceed with the addition to the West Roxbury Branch Library; also 
that there may be other moneys available for other branch libraries. 

Mr. Moloney announced that on June 7 the Public Facilities Department 
voted to add $1.1 million to the allocation for the McKlm restoration, bringing 
the total from $12.3 million to $13.4 million. Mr. Moloney noted that two 
contracts are Involved, the contract between the City of Boston and the Library 
agency, and the contract between the Agency and the Corporation. 

Mr. Moloney Introduced Hugh Shepley and Daniel Coolldge of Shepley 
Bulflnch Richardson & Abbott, Inc. to report on their firm's progress and 
schedule In the McKlm restoration. He noted his firm's readiness and need to 
move forward In the project. He then distributed to the Trustees a draft 
document, "Space Use Request Program," with an accompanying Memorandum and a 
Design Schedule. He called on Mr. Coolldge to explain the Items. Mr. Coolldge 
described the arrangement of the document: the assumptions requiring verifica- 
tion, the summary sheet of square footage, the color-coded plans. He called 
the program a starting point — a presentation of "what Is there and what Is 
requested," a "good design tool." The Memorandum enumerates policy questions 
which, when the architects get answers, will then be programmed. In response 
to a question from Mr. Kelly on the time available for the new Director to 
review the program, Mr. Shepley said that once the "Space Use" tool Is accepted, 
the Concept Plan will follow. The Concept Plan shows how "things will get 
fitted Into the McKlm Building." In response to a question from Mr. Bulger 
on who In the administration Is able to answer questions related to the 
restoration, Mr. Moloney pointed out that the questions "end up with the 
Board with advice of the staff." Mr. Shepley distributed a schematic schedule; 
he said that the next step Is the Investigation of mechanical /electrical 
systems, a twelve-week process. In this period, determination Is made of 
the location of various elements, how much can be retained and used — all this 
affects both planning and costs. Mr. Shepley pointed out that the mechanical 
uses up about one-third of costs. Then SPNEA (Society for the Preservation 
of New England Antiquities) will start Its preliminary restoration assessments, 
a sixteen-week process. Mr. Coolldge said that the architects will Identify 
for SPNEA the areas which need their attention, e.g. the marble and how to clean 
It. Mr. Kelly asked to what extent the Library has to accept the recommendations 
of SPNEA and would their costs mount up? Mr. Moloney pointed out that two groups 
have a significant say In the restoration: the Massachusetts Historical Commission 
and the Landmarks Commission, and that It Is helpful to have Input from SPNEA. 



Minutes of Meeting 
Corporation 
Monday, June 10, 1985 
Page Two 

Mr. Coolldge pointed out that the Trustees have some flexibility In phasing the 
various elements Involved, e.g. lighting. In response to Mrs. Gaines' question 
about how the consultants' recommendations effect cost, Mr. Shepley explained 
that the consultants' advise, but the Trustees decide, analagous to the role of 
doctor and patient. Mr. Moloney added that any advice from the consultants Is 
funneled to the Trustees by way of the architects. He asked If the "go" date Is 
mid June, when Is the next major date? Mr. Shepley said that the submission date 
for the Space Use Program Is July 26, which will give adequate time to the 
Trustees to read It; the next date will be October— the Concept Plan. In the 
Interim, said Mr. Coolldge, the mechanical people are working. 

Next Mr. Moloney called upon the Board to vote on the contract with 
the architects In connection with design services. On a motion duly made and 
seconded. It was 

"VOTED: to execute a contract for design services for the restoration 
and renovation of the McKlm Building between the Corporation 

^ and Shepley Bulflnch Richardson & Abbott, Inc. The fee for 
all services (except supplementary services) performed under 
this contract shall be In the sum of THREE HUNDRED SEVENTY-ONE 
THOUSAND DOLLARS ($371,000.00). In no event shall the maximum 
exceed. In the aggregate, nor shall the Trustees pay the 
architect under this contract more than SEVEN HUNDRED SEVENTY- 
ONE THOUSAND DOLLARS ($771,000.00). 

Next, In the matter of changes In the contract between the Agency and the 
Corporation, on a motion duly made and seconded. It was 

"VOTED: to amend the Agreement between the Agency and the Corporation 
as follows: In Article 1, Paragraph 1.1, strike the figure 
"1986" and substitute "1990"; change the signatories 
designated and empowered In Article 1, Paragraph 1.2 so that 
It reads: 'The Trustees may designate and empower the President, 
or Vice President, or In the Inability of either, any member of 
the Corporation, and by delegation the Director, or the Clerk 
of the Corporation to execute from time to time on their behalf 
such contracts and other Instruments as may be required for 
the aforesaid purposes In such form as the Corporation Counsel 
may direct and approve'; In Article 2, Paragraph 2.1 strike 
last sentence and substitute In place thereof, "Payments will 
be made upon award and execution of contracts In accordance 
with procedures established by the City Auditor and approved by 
the Corporation Counsel.'" 

Mr. Douglass Shand-Tuccl reported on meetings he has attended In 
representation as consultant to the Trustees. He called attention to two 
projects which Impact on the McKlm Building significantly: the Copley Square 
Centennial Committee Project and the New England Mutual Life Insurance 
Committee for the Exterior Lighting of Copley Square Buildings. Mr. Tuccl 



BPL Form No 1046F— 1 /74 



:^m 



Minutes of Meeting 
Corporation 
Monday, June 10, 1985 
Page Three 

said that he has done much thinking on both projects and has interviewed 
concerned functionaries. He noted that the Library has already been repre- 
sented by Mr. Kelly and Mr. Doherty. First, Mr. Tucci described the proposed 
Copley Square design: removal of the retaining walls; proposed lawn across from 
the Library; a smaller fountain. He said that the Library can have input in 
refining the plan — e.g. the row of trees indicated on the plan which Mr. Tucci 
distributed are, he said, "an awkward thing to do"; also, the suggested farmers' 
market fronting the Library is not acceptable. In response to questions from 
Mr. Bulger and Mrs. Gaines, additional information was contributed by Messrs. 
Tucci, Doherty, and Moloney: the present square is the result of a design which 
sixteen years ago won the prize; that the Committee has already promised that 
the recent designer/competition winner will not go beyond the center line of 
Dartmouth Street with its design Mr. Doherty added that the 2nd or 3rd place 
runner-up in the competition (plans of which were displayed in the Library) had 
actually eliminated Dartmouth Street; that Mrs. Katherine D. Kane, who served on the 
jury in the design competition and also serves on the lighting Committee for New 
England Life, assured Mr. Moloney in a phone call that there is flexibility in 
the design. There followed much discussion on the matter of trees in front of 
the Library— size, height, kind. Mr. Tucci indicated that both he and Mr. Doherty, 
serving respectively on the design and management committees, should be authorized 
by the Trustees to monitor activities of the Copley Square Centennial Committee in 
detail. Mr. Doherty described the Management subcommittee of the Centennial 
Committee as a group charged with getting funding in advance for the maintenance 
of the entire Square— with no reliance on the City for this aspect of the project. 
Mr. Kelly added that the Library has custody of most of the designs in the 
history of Copley Square. Moving to the New England Life Committee, Mr. Tucci 
said that the insurance company will give a gift of exterior lighting to three 
historic buildings in Copley Square: Old South Church, Trinity Church, and the 
Library. The gift will be in the form of an endowment to cover design, instal- 
lation, and maintenance of the lighting. 

In authorization of the addition of money to funds in the General 
Investment Account, on a motion duly made and seconded, it was 

"VOTED: that the sum of $102,986.06 representing miscellaneous gifts 
and royalties contributed to funds established in the General 
Investment Account be added to the respective funds in the 
General Investment Account as follows: 



Minutes of Meeting 
Corporation 
Monday, June 10, 1985 
Page Four 

"VOTED: that the sum of $102,986.06 which was this day added to the 
above mentioned funds be invested in units in the General 
Investment account according to unit values as of this date. 

Next the Trustees requested the Clerk to remind Mr. Stephen Paine of 
the investment counselors, Thorndike, Doran, Paine & Lewis, Inc. to provide the 
rationale of the firm's sell/purchase recommendations in writing, as requested 
and supplied on a few earlier occasions. In confirmation of the vote taken by 
the Committee on Finance on May 13, 1985, on a motion duly made and seconded, 
it was 



"VOTED: 



that the Collector-Treasurer be, and hereby is, authorized and 
directed on behalf of the Trustees of the Public Library of the 
City of Boston to take the following action with respect to the 
General Investment Account: 

TO SELL, ASSIGN AND TRANSFER: 



Nason Fund 

Wiggin 

Edinburg 

Avantaggio 

Boston Authors 

Fred Allen 

Marjcrie Gibbons 

Rita Dinneen 

Ester Feer 

Friends of Kirstein 

Msgr. Murray 

Antiquarian Booksellers 

Green Memorial 



$32,926.66 

1,200.00 

300.00 

500.00 

250.00 

1,000.00 

175.00 

A50.00 

47,597.28 

16,321.00 

1,000.00 

1,201.97 

64.15 



3000 


J. P. Morgan 


4000 


Security Pacific 


5000 


Borg Warner 


86 


General Motors Class 


1000 


Eastman Kodak 


2000 


Proctor & Gamble 


2000 


Coca-Cola 


3000 


SCOA 


3750 


C.R. Bard Co. 


TO PURCHASE 




3500 


Bank One 


3500 


Nalco 


1500 


Sysco 


1000 


Pepsico 


3000 


Amfp.rican Greetings 


3000 


Dow Jones 


2000 


American Cyanamid 


3000 


Stryker 


4000 


HBO 



and 
"VOTED: 



\ 

that the Secretary of the Committees be, and hereby is, 
authorized and directed to notify the Collector-Treasurer 
of the foregoing vote." 



The Trustees discussed the annual reception for Library staff and 
agreed that Friday, September 20 be the date for the affair, provided that 
there is no conflict with the Jewish holidays. 



and. 



Minutes of Meeting 
Corporation 
Monday, June 10, 1985 
Page Five 

.u T, . In other business, Mr. Kelly said that he had learned last week that 
the^ Budget for the Commonwealth coming out of the Senate Ways and Means Committee 
IS very positive," that it is planned to add $500,000 to the Boston Public 

Bo^rd^f'r^K r^"" ^' '^^ ^'t'"'" ^"-^^^^ ^' ^^^^ Recourse. He added that the 
r^quireLnts!""^ Commissioners' budget was increased in compliance with federal 

May 6 19^\^rr''' °' f ^ ^""""^^ ^^^'^^^ ^^^ '^^ ^^^^^^^ ^^^^^^S held on 
May b, 1985 were approved, subject to any corrections. 

The meeting adjourned ac 11:15 a.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Tuesday, September 24, 1985 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 6:40 p.m. 

Present at the meeting were Mr. Moloney, Mr. Bulger (delayed because 
of his presiding at a meeting of the State Senate), Mmes. Gaines and Goodwin, 
Mrs. Luthin was absent because of an urgent family commitment. Also present 
were Daniel Coolidge of Shepley, Bulfinch, Richardson and Abbott, members of 
staff and public. 

Kevin F. Moloney, President of the Board presiding. 

On a motion duly made and seconded, the minutes of the Regular 
Meeting of June 10, 1985 were approved. 

Following background information offered by Mr. Curley,'on a motion 
duly made and seconded, the Board voted confirmation of votes taken by the 
Finance Committee on August 29, 1985, as follows: 



"VOTED; 



and 

"VOTED; 



and 
"VOTED: 



that Arthur Curley, Director and Librarian of the Public 
Library of the City of Boston be, and hereby is, authorized 
and directed to cause to be paid to the Rector of Trinity 
Church for the period from July 1, 1984 to June 30, 1985 
income on the Children's Fund, now held in the custody of 
the Collector-Treasurer of the City of Boston pursuant to 
the provisions of the 11th Clause of the Will of Josiah H. 
Benton, as required by the 12th Clause of said Will." 



that Arthur Curley, Director and Librarian of the Public 
Library of the City of Boston be, and hereby is, authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to he held by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Josiah H. 
Benton, as defined by the Agreement of Compromise, dated 
January 15, 1935 and made in connection with the adminis- 
tration of the trust created by said Clause, four-tenths of 
the income of the Benton Book Fund for the period from 
July 1, 1984 to June 30, 1985, inclusive, now held in the 
custody of the Collector-Treasurer of the City of Boston, and 
to cause to be distributed to and paid to the Trustees of 
the Public Library of the City of Boston the remaining 
six-tenths of said income for said period to be applied 
to the purchases provided in said Agreement of Compromise." 



that Arthur Curley, Director and Librarian of the Public 
Library of the City of Boston, be, and hereby is, authorized 
and directed to cause to be distributed and paid to the 
Trustees of the Public Library of the City of Boston the 
income of the General Investment Account for the period 
from July 1, 1984 to June 30, 1985." 



BPL Form No 1046F— 1/74 



Minutes of Meeting 
Corporation 
September 24, 1985 
Page Two 

Next, on a motion duly made and seconded, the Board voted authoriza- 
tion to reinvest income from certain funds in the General Investment Account 
as follows: 



"VOTED: that the sum of $37,962.20 representing the income for the 
period from July 1, 1983 to June 30, 1984 earned by the 
following funds in the General Investment Account be 
reinvested in these funds in the General Investment Account 
as required by their authorizing votes on the basis of 
$2.37 per unit which is hereby determined to be the present 
fair value per unit: 

Units 



Joan of Arc Fund 

Boston Public Library Staff 

Centennial Fund 
Centennial Fund 
John Deferrari Fund 
Lee M. Friedman Fund 
Lee M. Friedman Memorial Fund 
Jz; L. M. Friedman /Books for Rare 

Books Department 
Dr. Samuel Abbott Green Memorial Fund 
Arthur W. Heintzelman Memorial Fund 
G. K. Hall Associates Fund 
Library Art Fund 
Marjorie Wiggin Prescott Fund 
Ellery Sedgwick Fund 
Shakespeare-Emerson Fund 
Helen 0. Storrow Fund 

h Wedgewood Club 25th Anniversary Fund 
Stow Wengenroth Fund 

TOTAL 



$1,802.33 


leoh 


2,668.81 


1,126 


61.21 


26 


4,787.29 


2,020 


12,044.66 


5,082 


35.13 


15 


353.69 


149 


11.794.03 


4,976Ji 


577.50 


244 


251.27 


106 


92.39 


39 


7.35 


3 


135.79 


57 


84.24 


35J5 


3,008.28 


1,269 


96.02 


41 


162.21 


68Jf 


$37,962.20 





Mr. Curley explained that the contract next on the Order of 
Business was unique; instead of the City of Boston executing numerous 
contracts with many book vendors, one contract was executed between the 
City and the Library which, in turn, dealt with individual vendors. On a 
motion duly made and seconded, it was 

"VOTED: that there be entered into with the City of Boston a 

contract between the Trustees of the Public Library of 
the City of Boston (a Corporation under Chapter 114 of 
the Acts of 1878) and the City of Boston for the purchase 
of books and other related library materials in an 
amount not to exceed the amount appropriated in the 
Library Department budget for books and other library 
related materials." 



f^^'>;mh'm^^i^hm 



mm^i^sM^ie^^^ssmm&sm^m 



Minutes of Meeting 
Corporation 
September 24, 1985 
Page Three 

Mr. Curley called the Board's attention to material in their packets 
including correspondence from the Library's investment counsel, Thorndike, 
Doran, Paine & Lewis. He pointed out that he and Mr. Kelly had met with 
the firm's entire staff on September 16 and had received a full-fledged 
report. Mr. Curley went on to recommend that their services be retained for 
another year. Their performance, he said, was more than satisfactory, better 
than market measured against Standard and Poor. For performance measure- 
ment, the usual cycle is between three and five years, and this is the 
firm's second year. Mr. Curley noted that the City Trust Department has 
asked Trustees' approval of undertaking business with a selected group of 
brokers, thus bypassing the present process. He noted that Thorndike, Doran, 
Paine & Lewis had in general agreed with the recommendations from Michael 
Harrington, Executive Secretary of the City's Trust Office, on changes in 
trading procedures for the Library's General Investment Fund — with some 
questions remaining en what security transactions would be included and 
the choice of brokers to accomplish the transactions. Mr. Curley did not 
recommend that the Trustees take action yet on the mechanics of Liaiisaction. 
Mrs. Gaines expressed concern on what the changes might mean to the Trustees' 
autonomy in management. Mr. Curley pointed out that there are many areas in 
which the Board is not autonomous — e.g. contracts, personnel — but in management 
of funds the Board remains autonomous. Mr. Curley said that Thorndike, Doran, 
Paine & Lewis are ready to make presentations to the full Board and suggest 
a formal review twice a year. Following this discussion, on a motion duly 
made and seconded, it was 

"VOTED: that the agreement with Messrs. Thorndike, Doran, Paine 
& Lewis, 28 State Street, Boston, Massachusetts, for 
investment counselling services in connection with the 
General Investment Account be renewed for the period 
July 1, 1985 through June 30, 1986 in accordance with 
the terms specified in the agreement." 

and 



"VOTED: that Arthur Curley, Director and Librarian, be, and hereby 
is authorized to make from time to time as specified in 
the agreement for the period July 1, 1985 through June 30, 
1986 between the Trustees of the Public Library of the 
City of Boston and Messrs. Thorndike, Doran, Paine & 
Lewis, 28 State Street, Boston, Massachusetts, the payments 
prescribed by said agreement from undistributed income of 
the General Investment Account if he finds that the conditions 
precedent to such payment have been fulfilled." 

Mr. Moloney introduced Daniel Coolidge, principal architect for 
the McKim project, asking him to give a brief report and answer questions. 
Mr. Moloney remarked on the "stunning laser light show" of the prior Sunday 
evening which moved "even jaded urban people." He gave much credit for the 
success of the project to Library staff, Douglass Shand-Tucci, and Daniel 



^^^^^5S?7^»^fJx^^^ 



Minutes of Meeting 
Corporation 
September 24, 1985 
Page Four 

Coolidge, who gave informed advice which resulted in hidden lighting for the 
facade of the McKim Building. Mr. Curley added thanks to Kevin Moloney for 
his persuasion of New England Life Insurance (sponsors of the Copley Square 
lighting project) to give additional money for the enhancement of the Library 
lighting. It was, said Mr. Moloney, the "frosting on the cake." 

Mr. Coolidge distributed a Project Design Target Schedule for the 
McKim project, explaining various elements in the timetable. He said that 
the total time involved is three years, seven months, that the past September 
until next March is an important time for measuring the building, programming 
(making certain that we direct ourselves to the Library as a working institu- 
tion today with flexibility in the future) . Before schematics are handed in, 
we have to do concept planning, he said. Mr. Coolidge then showed what has 
been done, noting that the Society for the Preservation of New England 
Antiquities (SPNEA) will be pointing out the historical importance of spaces 
and will present a report. 

Mr. Coolidge said that at the end of concept planning comes the 
Trustees* choice of options or tradeoffs. Discussion followed on projected 
costs and funding. Mr. Curley concluded that the architect's approach involves 
taking certain functional aspects and fitting them within the building 
which is to be made beautiful. Dan Coolidge noted that "we want some 
visible things done. Mr. Moloney noted that the city will be funding $13.4 
million which means that the Trustees will have to find money from private 
sources. Mr. Moloney also noted favorably the decision of Mayor Flynn 
since the last meeting to support the restoration of the McKim Building 
and branches. 

Mr. Moloney said that there should be a stated expression of the lines 
of authority in the McKim project, that the Trustees express a clear view of 
the structure for reference between meetings of the Board. On a motion duly 
made and seconded, it was 



"VOTED: that there be, and there hereby is, established the 

McKim Building Committee (The "Committee") consisting 
of Arthur Curley, Director and Librarian; Douglass 
Shand-Tucci, Advisor to the Trustees; Victor E. 
Hagan, Associate Director, Public Facilities Depart- 
ment; and, the President of the Board; and that the 
Committee be, and it hereby is, charged with the 
responsibility for oversight and supervision on 
behalf of the Trustees and designated as interpreter 
of the Trustees* policy decisions for the designers, 
and further, that John J. Doherty, Assistant Director, 
be, and he hereby is, designated as Project Manager 
reporting to, and acting under the supervision of, 
the Director who shall be, and remain at all times, 
in charge of the general administration of the project 
subject to, and in accordance with, the policies set 
from time to time, by the Trustees." 



Minutes of Meeting 
Corporation 
September 24, 1985 
Page Five 

Mr. Moloney described how Mr. Coolidge had contributed many hours 
in consultancy on the Library lighting project at the request on the Trustees 
and asked that the Trustees authorize payment for this time. On a motion 
duly made and seconded, it was 

"VOTED: to pay Shepley, Bulfinch, Richardson & Abbott from 

unrestricted trust funds a sum not to exceed $1500.00 
for the consultancy service of Daniel Coolidge on 
his work in areas not part of the design services 
contract." 

In response to Mrs. Gaines' expression of concern on the continued 
deterioration of the murals in the McKim Building in the next year and a half, 
Mr. Moloney pointed out that under the existing contract — as part of Supplemen- 
tary Services — we have the expert survey and recommendations coming from both 
the Society for the Preservation of New England Antiquities and Fogg. 

Tne meeting adjourned at 7:15 p.m. 



'1S^ 



mm. 



t^^^M^'^^-i^i^'^^^'^'^'fr^i 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 

Corporation 

Monday, October 28, 1985 



In Board of Trustees 

West Roxbury Branch Library 



A meeting of the Trustees of the Public Library as a Corporation 
was held in the West Roxbury Branch Library at 6:52 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines 
and Luthin; members of the Library administration. Library staff. Friends 
of the West Roxbury Branch, and members of the West Roxbury Congregational 
Church (donors of the land for the branch addition). Mrs. Goodwin was 
absent because of illness in the family. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney welcomed the people in attendance. He noted that the 
last meeting of the Board in a branch took place at the Hyde Park Branch 
Library. He added that the plan of alternate meetings at branch libraries 
had been put aside because of the search process in the recruitment of a 
Director. He said that meetings in branches had both plus and minus 
features related to the branch plants and facilities, but such meetings 
gave the Board a better feeling about the people in the neighborhoods and the 
plants. He introduced the Board members and adminstrative staff. He 
went on to describe the role of the Board, wearing two hats as both an 
administrative agency and a corporation. He described how meetings were 
in compliance with the Open Meeting law, that questions on matters on 
the Order of Business should be brief. He alerted those present that 
there would be an Executive Session on labor matters. 

Minutes of the Regular Meeting of September 24, 1985 were approved. 

Mr. Curley described the next contract as an independent audit 
executed "by law and sound practice." Mr. Kelly pointed out that the fee 
for the audit is at the same hourly rate as last year. The auditors bid 
publicly on the contract last year. On a motion duly made and seconded, 
it was 

"VOTED: that there be entered into without public advertising, 
with Arthur Young & Company, One Boston Place, Boston, 
Massachusetts, a professional service agreement relating 
to a financial and compliance audit for each of the 
following library activities: (1) The Eastern Massachu- 
setts Regional Library Program; (2) Library of Last 
Recourse Grant; (3) The New Bedford Public Library, New 
Bedford, Massachusetts, a sub-regional Library under the 
Eastern Massachusetts Library Program; and (4) The 
Trustees of the Public Library of the City of Boston 
Trust Funds; during the period November 4, 1985 through 
December 31, 1985, the total audit fee not to exceed 
$22,100.00." 



Minutes of Meeting 

Corporation 

Monday, October 28, 1985 

Page Two 

Mr. Curley reminded the Board of a letter discussed briefly at the 
last Board meeting in which the City Trust Office recommended the pooling 
of funds of all City departments for investment, and a letter in response 
from the Library's investment counsel, Thorndike, Doran, Paine & Lewis. 
Mr. Curley indicated that at 3:00 o'clock a letter had been received from 
Thorndike, Doran, Paine & Lewis raising new questions. Since additional 
technical problems remained to be resolved, the Board decided to defer 
discussion of the matter until the next meeting. 

Next Mr. Moloney described the planned restoration of the McKim 
Building from the selection of an architect (Shepley, Bulfinch, Richardson 
& Abbott) in a competitive process to the actual restoration. He noted 
that the programming of the project is substantially completed. He said 
that a number of meetings of the Director, the Board, and architects have 
taken place and that a building committee made up of members of the Library 
staff, Victor Hagan of Public Facilites, and Douglass Shand-Tucci has been 
formed. He said that final program recommendations should be completed in 
the next month. 

The meeting adjourned at 7:00 p.m. 



■»l 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
January 27, 1986 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 6:50 p.m. 

Present at the meeting were Mmes. Gaines, Goodwin, and Luthin, Mr. 
Moloney, members of the staff and public. 

Kevin F. Moloney, President of the Board, presiding. 

The first order of business was the approval of the minutes. On a 
motion duly made and seconded the minutes of the Regular Meetings of both the 
Corporation and Administrative Agency of November 25 and December 16. 1985 were 
approved subject to editorial changes by the Clerk of the Corporation. 

The second item on the Order of Business was Investment Management. 
Mr. Curley reviewed two drafted changes in the existing investment counsel con- 
tract between the Trustees of the Public Library of the City of Boston and 
Thorndike, Doran, Paine & Lewis. With respect to procedural changes on buy/ sell 
orders, the investment counsel of Thorndike, Doran, Paine & Lewis shall have 
discretion to execute all trades of securities through their trading desk with 
brokerage firms as Thorndike, Doran, Paine & Lewis may select from brokers 
which have been selected by the Corporation. However, until the Corporation 
supplies Thorndike, Doran, Paine & Lewis with such a list of brokers, Thorndike, 
Doran, Paine & Lewis may execute trades through brokerage firms on the list of 
brokers selected by the Trust Office of the City of Boston. Thorndike, Doran, 
Paine & Lewis shall furnish to the Corporation monthly statements of all 
securities held in the Corporation's General Investment Account and detailed 
quarterly reports. 

On a related Investment issue, Ms. Luthin questioned whether any 
Boston Public Library Trust Funds are invested with companies doing business 
in South Africa. Ms. Goodwin further questioned whether any Library trust 
funds are invested in banks which loan money to companies with investments in 
South Africa. In response to these concerns, Mr. Moloney said that at the 
present time Library trust funds are invested with companies doing business 
in South Africa. At this point Mr. Moloney encouraged the discussion of the 
divestiture issue. Mr. Moloney noted that the City of Boston's current policy 
is to invest only in those companies in South Africa which adhere to the so- 
called Sullivan Principles, and the Library follows suit. Following discussion, 
and on a motion duly made and seconded, it was 



"VOTED: 



to instruct Thorndike, Doran, Paine & Lewis, investment counsel 
for the Public Library of the City of Boston to divest im- 
mediately investments in companies doing business in South 
Africa, consistent with the prudent person rule, and to divest 
completely within three years." 

Next, a brief discussion followed on the status of the McKim restora- 
tion project. Mr. Curley began by distributing to all members of the Board a 



^^^v. 



Minutes of Meeting 
Corporation 
January 27, 1986 
Page Two 



matted color photograph of the McKim Building depicting the national landmark as 
it appears during the evening with the new lighting which was provided by New 
England Life. The photographs were a gift from New England Life. Mr. Moloney 
then shared with the Board a copy of Martin F. Nolan's article entitled 
"Cityscape (1): The regreening of Copley Square" which appeared in the Boston 
Globe that day and addresses the scheduled redesign of Copley Square. 

At this point Mr. Curley reviewed the current activities of the McKim 
restoration project: the architects are moving swiftly in the study of the heat- 
ing, ventilation, and air conditioning systems; staff from the Fogg Museum were 
here this week to examine the wall paintings and murals in order to determine 
the preservation and conservation needs; the Society for the Preservation of 
New England Antiquities has been conducting a survey on the condition of the 
furniture; the McKim building project committee has been meeting every other 
week and is evaluating space usage plans. The group is scheduled to meet at the 
architects* office next week to look over the schematic drawings of space usage 
for the first, second, and third floors of the McKim Building; the Library staff 
is refining proposals for departmental space usage. 

Mr. Moloney then turned to the next order of business, focusing on a 
proposed consultancy and feasibility study for fundraising. Mr. Curley reported 
that the committee, comprised of Mr. Moloney; Mrs. Gaines; Mr. Curley; Stephen 
Paine of Thorndike, Doran, Paine & Lewis; Frances Howe and Bruce Beal, Co-chairs 
of the Associates; and Jane Manthorne, interviewed nine fundraising consultant 
firms to pursue a variety of fundraising avenues for the McKim restoration 
project. He then reported that after careful consideration the committee 
unanimously recommended the fundraising consultant firm of Robert J. Corcoran 
Company of Boston. Mr. Curley further outlined for the Board the fundraising 
goal and objectives: the City of Boston has allocated $13.5 million for the 
McKim restoration project; and since construction cost estimates range in the 
$20 million area, the Library must attempt to raise approximately $7 million 
from the private sector. Mr. Curley then discussed the merits of the Corcoran 
Company highlighting their proposal to prepare for and undertake a feasibility 
study. If a campaign is recommended, the firm would be ready to assist the 
Library in implementing the recommendations by laying the groundwork for a 
successful capital campaign. The consultants will suggest and identify names 
of individuals, foundations, and corporations by categories. Mr. Curley added 
that the Mayor's Office is very interested in helping the Library launch its 
campaign and will also provide a list of names. Continuing the discussion, Mr. 
Moloney enthusiastically shared Mr. Curley 's recommendation of the Corcoran 
Company noting that this company conducted the Boston Latin School's 350th 
fund raiser and has demonstrated excellent background experience, particularly 
with alumni associations. Mr. Moloney added that he was also impressed with 
the Robert Hohler Company's fundraising skills, background, and experience; 
he suggested that perhaps the Library could retain them as a supplement to the 
Corcoran Company if a capital campaign is conducted. Mrs. Gaines concurred with 



Minutes of Meeting 
Corporation 
January 27, 1986 
Page Three 



Mr. Curley 's recommendation of the Corcoran Company and reported to the Board that 
the Corcoran Company came highly recommended to her; she was particularly im- 
pressed with the Corcoran Company's concern with the public's knowledge of the 
mission of the Library and the wide range of activities and programs the Library 
offers. Emphasizing the importance of public relations and promoting the excellent 
programs the Library offers, Mrs. Gaines said that this study would also help to 
increase the public's positive awareness of the Library's activities. At Mr. 
Curley 's recommendation, and on a motion duly made and seconded, it was 

"VOTED: that the Trustees of the Public Library of the City of Boston 
authorize Mr. Curley to enter into a consultant agreement with 
Robert J. Corcoran Company, Fundraising Counsel, Boston, 
Massachusetts to undertake immediately a feasibility study for 
the Boston Public Library to determine the potential for a 
capital campaign at a total cost not to exceed eleven thousand 
five hundred dollars and no cents ($11,500.00) and consistent 
with the terms of the agreement." 

Mr. Moloney then introduced item #5 on the Order of Business focusing 
on a proposed recommendation by Mr. Curley to the Trustees authorizing him to 
enter into a consultant agreement with Hewitt Associates of Boston, Massachusetts, 
to undertake a classif ication/compensaion study for the Library. With respect 
to the current salary levels at the Library, Mr. Moloney spoke on behalf of the 
Board stating that they recognize the salaries are woeful and a disgrace to 
the City and the Board would absolutely consider proposals to rectify the 
salary situation. Mr. Curley then outlined several concerns the Library is 
experiencing related to the lack of competitive salaries: recruitment of the 
staff at all levels; retention of talented staff; ability to promote and develop 
staff; an overall adverse impact on staff morale. Mr. Curley continued and 
identified the present classification grid, which was instituted over two 
decades ago as a result of a classification study and which has remained the 
same with the exception of a few changes implemented through collective bar- 
gaining, as the key organizational tool which must be examined and evaluated 
since it determines job descriptions and salaries. This serious situation, 
Mr. Curley said, must be addressed immediately; therefore several weeks ago he 
and members of the senior library management staff interviewed three major per- 
sonnel consultant firms who were invited to submit proposals for a compensation 
and classification study. On the basis of the quality of proposal, positive 
interview, and favorable references, Mr. Curley requested authorization from 
the Trustees to retain the firm of Hewitt Associates to conduct a compensation 
and classification study. Mr. Curley then outlined the implementation of the 
study: to begin immediately, the projected timeline is six months; personal 
interviews will be conducted with a wide range of staff members; a comparative 
salary market analysis surveyed; recommendations submitted. At this point Mrs. 
Luthin questioned whether flex time will be addressed and explained in the study 
and Mr. Curley responded positively. Following this discussion, on a motion 
duly made and seconded, it was 



i^MBarst 



'f.'.y-.^^'V}:. 






TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



ki 



Minutes of Meeting 
Corporation 
January 27, 1986 
Page Four 



"VOTED: that the Trustees of the Public Library of the City of Boston 
authorize Mr. Curley to enter into a consultant agreement with 
Hewitt Associates of Boston, Massachusetts to immediately 
undertake a compensation and classification study for the 
Boston Public Library at a cost not to exceed thirty-five 
thousand dollars ($35,000) and to be paid from Trust Funds." 

The meeting adjourned at 7:50 p.m. 



Minutes of Meeting 
Corporation 



In Board of Trustees 
February 25, 1986 



A meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees' Room at 7:10 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines, 
Goodwin, and Luthin; Mr. William Barry of Shepley, Bulfinch, Richardson and 
Abbott, Inc., members of the staff and public. 

Presiding, President Kevin F. Moloney. 

Mr. Moloney called first on Mr. Barry to bring the Board up to date on 
the McKim restoration project. Using a progress chart, Mr. Barry pointed out 
the various phases in the architects' schedule. He noted that they were about 
to complete the schematics phase and planned to submit a completed concept 
budget by March 11. In response to questions from the Board, it was noted that 
documents useful in fundraising would definitely be an offshoot of the archi- 
tects' work, also that staff has been involved in restoration considerations 
related to space use. On a motion duly made and seconded, it was 

"VOTED: to approve the recommendation of the McKim Building 
Committee to authorize Shepley, Bulfinch, Richardson 
& Abbott, Inc. to proceed with conceptual pricing on 
the basis of space layouts and related drawings 
presented to the Trustees." 

Mr. Curley described a first meeting with Robert Corcoran and his assis- 
tant on the proposed feasibility study for fundraising for the McKim restoration. 
Since Mr. Corcoran is finishing up two other feasibility studies, this first 
meeting was intended as an overview, an opportunity for Mr. Corcoran to outline 
the kinds of information we can provide~e.g. a list of various questions which 
could be used with representatives of certain segments of the community; the 
development of a case statement which will highlight persuasively the needs for 
funding (restoration of the McKim building, enhancement of endowments, one-time 
expenditures). Once questions have been composed and interviewees within the 
business/cultural/industrial/financial communities chosen, some forty to fifty 
interviews will be scheduled involving Mr. Corcoran and staff. 

Next Mr. Curley gave background on the classification/compensation study, 
pointing out that data gathering is already under way. He described a meeting 
held with respresentatives from the firm engaged to do the study, Hewitt Associates. 
At the meeting objectives were stated, a plan agreed upon for staff participation 
through individual and focus group interview sessions. He pointed out that each 
Trustee had in the packet documents which would be the basis for a contract. 
Acting on the advice of Hewitt Associates, Mr. Curley recommended to the Board 
that legasl counsel, Michael Gilman of Holtz and Gilman,be retained to assist 
in the study. The Board concurred. At this point the Board voted to go into 
executive session to discuss matters related to collective bargaining, Mr. 
Moloney announcing that the public meeting of the Corporation would be resumed 
shortly. 



A 



Minutes of Meeting 
Corporation 
February 25, 1986 
Page Two 



Next Mr, Moloney introduced two proposed amendments to the By-laws, the 
first a result of the recent introduction of the position of Associate Director 
in the Chart of Organization which moved the former second-level positions to 
the third level. As Mr. Moloney noted, the amendment does not expand or decrease 
the appointing authority of the Board, merely carrying on the authority of appoint- 
ing appointing officers above the Assistant to the Director level. He added that 
the second amendment merely formalizes what the Board has been doing for some time 
in posting of Trustees' meetings. On a motion duly made and seconded, it was 



"VOTED: 



in Article III, Section 4 of the By-laws, to strike 
out ' such officers at the second level immediately 
below that of the Director' and to insert in place 
thereof 'such officers above the level of Assistant to 
the Director and Keepers of special collections.'" 



and 



"VOTED: in Article V, Section 2 of the By-laws, to add 'In 
addition to such posting as may be required by the 
Open Meeting Law, meetings shall be posted publicly in 
the Central Library and in all branches of the Library.'" 

There being no other business of the Corporation, the meeting adjourned 
at 7:40 p.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, March 31, 1986 



A meeting of the Trustees of the Public Library as a Corporation 
was held at 7:05 p.m. 

Present at the meeting were Mr. Moloney, Mr. Bulger, Mmes. Gaines, 
Goodwin, and Luthin. Also present were Robert J. Corcoran of Robert J. 
Corcoran Company; Mark Murray, Hewitt Associates; members of staff and public. 

Kevin F. Moloney, President of the Board, presiding. 

On a motion duly made and seconded, the minutes of the Regular 
Meetings of January 27 and February 25, 1986 were approved subject to 
corrections. 

On a motion duly made and seconded, Jamie McGlone was elected as 
Assistant Clerk -of the Corporation. 

Next Mrs. Gaines described the process she had followed in seeking 
citizens to serve on the Examining Committee. She described them as a "great 
group of people" and invited the Trustees to provide input. She pointed out 
that the Committee wants suggestions, sees themselves as "partners, not 
adversaries." Mr. Moloney described the preliminary gathering in which Mrs. 
Gaines had assembled the group for dinner and discussion as people "enthusi- 
astic about helping the Library in a positive way." Mr. Curley called the 
Committee a "superb group of people." Following these introductory remarks, 
the Examining Committee was appointed as follows: Rodney Armstrong, Director 
and Librarian, Boston Athenaeum; William Buckingham, Vice President, Basnight, 
Buckingham & Partners, Inc.,; Joseph F. Carey, retired educator, Boston Public 
Schools; Ralph Crandall, Director, New England Historic Genealogical Society; 
V. Paul Deare, Director, Center for Communication Media, University of Mass- 
achusetts/Boston; Joseph H. Deary, Trust Officer, Bank of Boston; Kathryn 
Downing, President, Charlestown Preservation Society; Paul Faircloth, Member, 
Jamaica Plain Friends; Jovita Fontanez, MDC, Boston Fair Housing Commission, 
Hispanic Office of Planning and Evaluation; Michael Fung, Principal, Taft 
Middle School; Milton Glass, Vice President, The Gillette Company; Renee 
Glass, founder of Friends of Mashpee Library; William Hennessey, retired 
educator and member of West Roxbury Friends; Frances Howe, co-Chairperson, 
Associates of the Boston Public Library, Inc.; William Johnson, Chief Archi- 
vist, John F. Kennedy Library; Joseph J. King, Retired educator and Treasurer 
of the Dudley Friends; Diana Lam, Principal, Mackey School; Tunney Lee, 
Architect and Deputy Commissioner, Division of Capital Planning & Operations; 
Paul J. Lynch, South Boston community representative; Robert Mulligan, Justice, 
Superior Court; Bettina A. Norton, Director, Cambridge Historical Society; 
Barbara Oakes, Secretary, Lower Mills Friends; Donald Oakes; President, Lower 
Mills Friends; Aurora Salvucci, Past President, Brighton Historical Society; 
Kathleen Kelly Satut, Jamaica Plain Friends; Robert Smith, Vice President, 
Friends of Hyde Park Branch; Jane M. Stahl, Librarian, French Library; 
Robert D. Stueart, Dean, Simmons College Graduate School of Library and 
Information Science; Deborah Thomas, Member, Friends of Egleston Square 
Branch; Brunetta R. Wolfman, President, Roxbury Community College. 



i<'>t'K 



Minutes of Meeting 

Corporation 

Monday, March 31, 1986 

Page Two 

Mr. Curley introduced Robert J. Corcorsm of Robert J. Corcoran Company, 
fundraising counsel to the Trustees, to describe the plan for the Library's 
feasibility study. Mr. Corcoran pointed out that he has begun assembling names 
for interviews, that he plans to start with about 250 names which will then be 
culled down to 50. He will develop interview questions which will be shared 
with the advisory group of the Library. The three elements in the process are 
a statement of the case for fundraising, a lining up of likely donors, and 
leadership for a campaign. If the study points positively to a fundraising 
effort, then homework would be done in the sxnnmer and the Library could go public 
in the fall with a major announcement. This would allow donors a year-end gift. 
Mr. Corcoran added that a "groundswell of optimism" is needed; early significant 
gifts will make the campaign successful. He added that 10% of the donors are 
expected to give 90% of the money. Other comments from the Board dealt with the 
need to increase visibility of the Library for a campaign, the restoration of 
the McKim building providing such visibility, and the critical importance of 
passage of the budget submitted to the city. 

Next Mr. Curley introduced Mark Murray of -Hewitt Associates, pointing 
out that the Trustees have retained the services of Hewitt to undertake a study 
of compensation/classification in the Library. Mark Murray described how his 
firm has started working with a study committee. They have discussed the 
timing of the project, and the right representation of staff (full range of 
union and management) in the various phases of the study. They have already 
gathered information on the current pay system in place in the Library and have 
conducted twelve interviews with management personnel. More interviews will take 
place; then input will be translated and a statement developed. Mr. Murray 
pointed out sources of data which they plan to tap, among them American Library 
Association surveys, contacts with Boston City Hall for janitorial /clerical 
salaries, local market data. Other concerns expressed by Board members were 
identifying those issues not related to salary structure, the length of time the 
study will take (Mr. Murray suggested June- July 1986) ; concern for equal pay/equal 
work for men and women in the Library, flex- time, job sharing and part-time 
employment (especially in view of the need for children's librarians). 

. Mr. Curley brought the Board up to date on the Library's plans for modern 
automated systems, noting that there was progress on the LSCA (Library Services 
and Construction) grant proposal submitted by the Library. One provision, he 
said, was that the Library needs a consultant on an automated circulation system 
before decisions are made which have implications for bibliographic database 
access and for linkage with other libraries in the state. The Boston Public 
Library's service as Library of Last Recourse mandates that the Library work in a 
collegial fashion. A consultant can refine specifications so that the Library 
gets what it needs. This plan would require a degree of professional service and 
would be consistent with the rest of the state and the nation. The Board examined 
the resxjme of the automation consultant Richard Boss following Mr. Curley' s 
presentation. On a motion duly made and seconded, it was 



"VOTED: that, in order to review pleinning to date on an automated 
circulation system, to relate such planning to Library 
needs and development, and to review and help refine 
specifications as the basis for bids for an automated 
circulation system, the services of consultant Richard 
Boss be retained at a fee not to exceed seven thousand 
dollars ($7,000.00)." 



Minutes of Meeting 
Corporation 
March 31, 1986 
Page Three 



In reference to the McKim restoration project, Mr. Curley noted that 
several things are happening simultaneously, that the architects are still 
out pricing, that space use recommendations from staff are being reviewed, 
that conversion to elements of schematic design goes on, and that at the 
moment literally dozens of consultants are in evidence. In response to a 
question from Mrs. Luthin on current legislation which calls for sprinklers 
in buildings above 70 feet, Mr. Curley noted that the Library is only 69.6 
feet. 

The meeting of the Corporation adjourned at 7:40 p.m. 






.'. v,;.V,; •''^•,;-^ '•,'..: 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



'- ,-V-r 



Minutes of Annual Meeting 
Coporation 



In Board of Trustees 
Monday, May 19, 1986 



The Annual Meeting of the Trustees of the Public Library as a Corporation was 
held in the Trustees Room of the McKim Building at 7:45 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Goodwin and 
Luthin, members of the Library administration, staff and public. Ms. Berthe 
Gaines did not attend because of illness. 

Kevin F. Moloney, President of the Board, presiding. 

The first order of business was the election of officers. On a motion duly 
made and seconded, Kevin F, Moloney was nominated for President. No other 
nominations were made. In viva voce Mmes. Goodwin and Luthin and Mr. Bulger voted 
for Mr. Moloney who was declared elected President. 

On a motion duly made and seconded, William M. Bulger was nominated for Vice 
President. No other names were placed in nomination. In viva voce Mmes. Goodwin 
and Luthin nad Mr. Moloney voted for Mr. Bulger. Mr. Bulger was declared elected 
Vice President. 

On a motion duly made and seconded, the name of Jane Manthome was placed in 
nomination for Clerk, with no other nomination. Mmes. Goodwin and Luthin and 
Messrs. Bulger and Moloney voted viva voce for Jane Manthorne, who was declared 
elected Clerk. 

On a motion duly made and seconded, the name of Jamie McGlone was placed in 
nomination for Assistant Clerk, with no other nomination. Mmes. Goodwin and 
Luthin and Messrs. Bulger and Moloney voted viva voce for Jamie McGlone, who was 
declared elected Assistant Clerk. 

Mr. Moloney noted that the Annual Meeting of the Trustees is usually held 
on the first Monday of May but had to be rescheduled because the Massachusettts 
Library Association honored Senator Bulger that day for his legislative library 
initiatives that would establish a comprehensive $45 million program of state 
assistance to the public libraries of the Commonwealth. 

Next, on a motion duly made and seconded several items were voted on as a 
block, as follows: 

"VOTED: that any member of the Corporation be, and hereby is, authorized 
to sign on behalf of the Corporation bills, special drafts, and 
payrolls of the library." 



and. 



"VOTED: that until the next annual meeting the President, or Vice President, 
or in the inability of either, any member of the Corporation, and 
by delegation the Director, or the Clerk of the Corporation be, and 
hereby is, authorized to sign any and all contracts voted to be 



Minutes of Annual Meeting 
Corporaion 
May 19, 1986 
Page Two 



made by the Board in the name and behalf of the Corporation and any 
and all communications in connection with the award of contracts 
so voted or recommended to be so voted and to authorize payments 
under contracts so voted." 



and. 



"VOTED: that until the next annual meeting, by delegation of the Trustees 
of the Public Library of the City of Boston, the Director and 
Librarian or the Clerk of the Corporation be, and hereby is, 
authorized to accept on behalf of the Trustees gifts, payments 
made in recognition for special services rendered, and payments 
received for the publications and prints executed under Library 
sponsorship and, In connection with the acceptance of same, to 
endorse on behalf of the Trustees checks so received, said amounts 
to be reported to the Board at the next annual meeting." 

and, 

"VOTED: that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director and Librarian or the Clerk of the Corporation be, 
and hereby is, authorized to accept on behalf of the Trustees 
gifts to be added to funds already established in the General 
Investment Account, the acceptance of said amounts to be 
reported to the Board at their next meeting." 

Mr. Moloney then called upon Mr. Curley to report on major gifts and 
grants received by the Library during the year. Mr. Curley reported the 
Library received the following gifts: 



Grants 

MURLS (Major Urban Resource Libraries) 
LSCA (Library Services & Construction Act) 
(Access Center) 

Additions to Existing Funds 

Nason Fund (income from royalties) 

Wiggin Fund (annual addition to Wiggin Fund 

from Wyerheauser Trust) 
Friends of Kirstein (continuing donations from 

several donors) 
Rabb Fund (several donations, many in memory 

of Sidney Rabb) 



18,000.00 
55,100.00 



19,338.51 
1,000.00 
1,650.00 
1,010.00 



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Form No 1046G— 11/74 






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Minutes of Annual Meeting 
Corporation 
May 19, 1986 
Page Three 



Antiquarian Booksellers (income from annual 

antiquarian fair) 
Karl Rissland (to Music Department) 
Constance Carleton Trust (added to 

McKim Restoration Fund) 

The meeting adjourned at 7:51 p.m. 



> 

I 
^ 



1,500.00 
65,000.00 

10,000.00 



* TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, May 19, 1986 



A meeting of the Trustees of the Public Library as a Corporation was held in 
the Trustees Room of the McKim Building at 7:56 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Goodwin and 
Luthin; members of the Library administration, staff and public. Mrs. Berthe 
Gaines did not attend due to illness. 

Kevin F. Moloney, President of the Board, presiding. 

Minutes of the Regular Meeting held on March 31, 1986 will be voted on at the 
next Trustees* Meeting. 

Mr. Moloney called on Mr. Curley to explain an amendment to the vote of 
January 27, 1986 on engagement of fundraising consultant firm Robert J. Corcoran 
Company. Mr. Curley noted that this amendment calls for an additional provision 
for twenty hours of service. On a motion duly made and seconded, it was noted to 
amend the vote to read 



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"VOTED: that in the vote of January 27, 1986 on the engagement of fund- 
raising counsel, to strike out the words and figures "eleven 
thousand five hundred dollars and no cents ($11,500.00)" and to 
Insert in place thereof the words and figures "fifteen thousand 
dollars and no cents ($15,000.00) so that the full vote reads: 
"That the Trustees of the Public Library of the city of Boston 
authorize Mr. Curley to enter into a consultant agreement with 
Robert J. Corcoran Company, Fundraising Counsel, Boston, Massa- 
chusetts to undertake a feasibility study for the Boston Public 
Library to determine the potential for a capital compaign at a 
total cost not to exceed fifteen thousand dollars and consistent 
with the terms of the agreement." 

The next item on the order of business was the contract for the purchase of 
books and other related library materials. Mr. Curley noted that this contract 
enables the Library to purchase books as a standard procedure and will enable the 
Library not to have to solicit public bids. On a motion duly made and seconded, 
it was 

"VOTED: that there be entered into with the city of Boston a contract 

between the Trustees of the Public Library of the city of Boston 
and the city of Boston, established pursuant to St. 1878, cll4, 
for the purchase of books and other related library materials in 
an amount not to exceed the amount appropriated in the Library 
Department budget for books and other Library related materials." 

Next, Mr. Moloney called on Mr. Curley to review the plans for the McKim 
Building restoration project. Mr. Curley reported that the conceptual design 
plans are completed and at the present time the projected cost of the project 
exceeds the money in hand, therefore the Library needs to seek additional private 
and public funding sources. In light of budgetary concerns, Mr. Curley noted, 
the restoration program will take place in three phases beginning with Phase 1 of 
the construction to start in late Fall of 1987. 












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Minutes of Meeting 
Corporation 
May 19, 1986 
Page Two 



In a related construction matter, Mr. Moloney reported that on behalf of the 
Trustees he attended a Boston Zoning Commission hearing related to a proposed 
elimination of a 120-foot height limitation for the triangular city block which 
abuts the Library's McKim building on the south side. (The triangle block, is 
located between Huntington Avenue, Blagden Street and Exeter Street.) Mr. Moloney 
reported that a developer had proposed to build a 240-foot high-rise tower on this 
triangle; through the efforts of the Boston Redevelopment Authority, community 
leaders and the Trustees who protested at this meeting, the Zoning Commission voted 
to retain the restriction of a 120-foot limitation for any development in the triangle. 
Mr. Moloney said that the Trustees will continue to monitor any future proposed 
developments in this area and work towards setting height limitations to ensure 
no future buildings are built which could overshadow the Library. 

Mr. Curley then introduced the next item on the order of business related to 
the automation plans for the Library. Recalling that the Board of Trustees voted 
to retain the services of consultant Richard Boss in order to review planning for 
an automated circulation system, Mr. Curley reported that Mr. Boss recently met 
with library staff involved in automation and has submitted a draft of his pre- 
liminary report focusing on both short and long term automation planning. Mr. 
Curley added that a final report would likely be submitted prior to the next 
Trustees' meeting. Mr. Curley continued and reported that the library has applied 
to the Massachusetts Board of Library Commissioners for a Library Services and 
Construction Act (LSCA) grant in the range of $500,000.00 for the implementation of 
a turnkey circulation system that will centralize bibliographic data on all circu- 
lating materials in the Boston Public Library's circulating collections (Central 
and branches), and those of Maiden, Chelsea, and possibly Cambridge. Mr. Curley said 
that he was pleased to report that the library has received a favorable response 
concerning this grant application from the staff of the Board of Library Commissioners 
with support from the Statewide Advisory Council on Libraries. 

Next, Mr. Moloney introduced William Johnson, Chief Archivist, John F. 
Kennedy Library, and Vice Chairman of the Examining Committee of the Public 
Library of the city of Boston. 

Delivering an interim report on the Examining Committee's activities, Mr. 
Johnson reported that the Committee held an introductory meeting on March 18, 1986 
and also on two other occasions. Mr. Johnson noted that the Examining Committee has 
established seven working subcommittees: technology, branch libraries, public 
relations, funding, central library, staffing, and friends' groups. Stating that 
the Committee will examine the Library covering the period from March 1986 to March 
1987, Mr. Johnson remarked that the full Committee is enthusiastically prepared to 
support the library in its mission. The subcommittees are submitting their first 
reports this week and they plan to interview library staff over the summer months. 
The full committee will reconvene in the fall and hopes to be prepared to submit a 
final report to the Trustees in March 1987. At this time, Ms. Luthin expressed 
great thanks and appreciation for all the work they have done thus far. Mr. Curley 
concurred with Ms. Luthin' s remarks, and he also thanked the Committee for their 
interest, cooperation, and support. Mr. Moloney expressed appreciation to Mr. 
Johnson and the entire committee and thanked Ms. Gaines, in particular, for her 
major contribution in establishing the Committee. Mrs. Gaines serves as Chairman 
of the Examining Committee. 



Minutes of Meeting 
Corporation 
May 19, 1986 
Page Three 

Mr. Moloney then turned to the next order of business, the Trustees' Annual 
Reception. Ms. Manthome reported that a tentative date, Friday evening, 
September 19, 1986, has been selected for the third annual Trustees' Reception 
and Recognition Ceremony for Library Staff. The reception will be helped in the 
Courtyard of the Central Library. The Trustees agreed to check their calendars 
and report back to Ms. Manthorne to confirm this date. 

The meeting adjourned at 8:10 p.m. 



^*. 






TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, June 23, 1986 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 6:58 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines, 
Goodwin, and Luthin. Also present were Stephen Paine and Eugene Record of 
Thorndike, Doran, Paine & Lewis, investment counsel; Daniel Coolidge of 
Shepley, Bulfinch, Richardson and Abbott; members of the Library administration, 
staff, and public. 

Kevin F. Moloney, President of the Board, presiding. 

On a motion duly made and seconded, the minutes of the regular meeting 
of March 31, 1986 and regular and annual meetings of May 19, 1986 were 
approved subject to correction. 

Mr. Moloney announced that the Trustees would proceed to item #4 on the 
Order of Business when Stephen Paine of Thorndike, Doran, Paine & Lewis 
arrived. With respect to a proposed construction project for the triangular 
block which faces the McKim building on the south side (bordered by Huntington 
Avenue, Blagden and Exeter Streets) , Mr. Moloney reported that he plans to 
meet with the developer of the project, the McCourt Company of Boston, in a few 
weeks. He further stated that the construction plans for an office/stores/ 
residential complex are under agreement and the McCourt Company plans to unveil 
the model at this meeting. Mr. Moloney reiterated that the Trustees will 
continue to monitor any proposed developments for the triangle block and will 
continue to work towards setting height limitations to ensure that no future 
buildings are built on this site which could overshadow the Library. 

Next Stephen Paine and Eugene Record of Thorndike, Doran, Paine & Lewis 
reported on the Library's investment portfolio for the year ending 31 May 1986. 
They distributed to the Trustees a financial report of the Library's accounts. 
Mr. Paine prefaced his remarks with a statement that it gives him a "great sense 
of pride" to serve his native city and, in particular, the Boston Public 
Library. He then called on Mr. Record to review the Library's investments. Mr. 
Record began with a history and introduction to Thorndike, Doran, Paine & 
Lewis. Next he outlined the investment objectives of the Library's endowment 
funds: the Library is a nonprofit organization with assets of $12 million as of 
May 1986; the purpose of the endowment is to provide long-term stcQDility to 
benfit the Libr2u:y; it is Thorndike, Doran, Paine & Lewis' mission to preserve 
the real (capital) spending power of the assets by achieving a long-term annual 
rate of return including income in excess of the rate of inflation, to provide 
a minimum annual income contribution to the Library's operating costs of $500,000, 
and income earned in excess of this amount is to be reinvested in the endowment. 
Mr. Record continued his presentation with an overview of U.S. economic high- 
lights: a forecast of moderate economic growth persisting through 1986 and 1987; 
inflation indexes are being dominated by declining energy prices; interest rates 
will reflect moderate economic growth, lower than anticipated inflation, and a 
Federal Reserve policy fostering positive growth leading to a lower interest rate 
environment; corporate profits in 1986 are projected to improve from disappointing 
1985 results. Mr. Record then summarized cumulative investment returns for 



^£^S£^ 



P(:^^r^^y!pri-^?f^;^^ii^t*'^..^-^'}yy^^ 



Minutes of Meeting 

Corporation 

Monday, June 23, 1986 

Page Two 



the period ending 31 May 1986: the General Investment Account reflected a 
14.8% increase in return which Mr. Record characterized as "excellent" with 
respect to inflation, and a 29.5% increase in return for the previous five 
months, also an excellent return; no meaningful changes in maturity, asset, 
and quality distribtuion of certificates. At this point Mr. Record remarked 
that the significant gains are due largely to the extended upsurge in the 
stock market; bond investments reflected an average yield due in part to a 
conservative posture taken by Thorndike, Doran, Paine & Lewis as requested 
by the Library. Mr. Paine concluded that the Library's investments are doing 
very well and they should continue to show an excellent return. 

Several questions from the Trustees followed the presentation. Mrs. 
Gaines remarked that growth stocks (medical and consumer-related stocks) are 
presently doing very well and was interested in the track record of Mobile 
Cellular Telephone and Affiliated Publications stocks. Mr. Record responded 
that both are giving excellent returns but are much higher priced than bank, 
utility, and insurance stocks. Mrs. Luthin asked how much money from the 
Library's endowment fund was invested in compemies doing business in South 
Africa. Mr. Record responded that at the present time $3.3 million of the 
Library's investment funds are invested in companies doing business in South 
Africa, but divestiture should be completed by June 1987. Mrs. Luthin then 
raised the issue of investing in stocks which have a more socially responsible 
outcome, e.g. housing. Mr. Paine responded that debt issues need governmental 
guarantees and backing, adding that some bond issues are now directly related 
to the housing market, e.g. Government National Mortgage Association (Ginnie 
Mae). Commenting on the Library's bond portfolio, Mr. Moloney asked that the 
bond specialist of Thorndike, Doran, Paine & Lewis make a presentation at 
a future Trustees' meeting. Mr. Paine indicated that Paul Kaplan would be 
available to attend any future meeting. 

Mr. Moloney introduced Daniel Coolidge of Shepley, Bulfinch, Richardson 
& Abbot, Inc., to report on the McKim restoration. Prior to Mr. Coolidge 's 
presentation, Mr. Moloney reported that he had recently received a letter from 
Lelcind M. Roth, Professor of Art History, University of Oregon, and author 
of McKim, Mead & White, 1870-1920: A Building List in which Professor Roth 
described his excitement and pleasure in the design proposals and the progress 
to date. Mr. Coolidge, displayed several sketches and outlines representing 
the preliminary design development stage cind the schedule of design activities. 
Among the design development proposals he demonstrated are relocation of the 
book delivery belt to the Elliott Ronan; design for the northwest juncture 
entrcince between the Johnson and McKim buildings; plems for the sales desk 
area cind the staircase leading to the newspaper room. Mr. Coolidge then 
described several proposals including the second and third floors: the second 
floor entrance from the Johnson to the McKim building by way of the roof of 
the courtyard colonnade; cm alcove in the Print Department; a furniture/ lighting 
study of the building; redesign of the courtyard. Mr. Coolidge completed 
his talk with a diagram of work completed and work planned between then and 
mid September: the preliminary designs will be refined, including price 
quotations, will be submitted to the Trustees by July 22, 1986 for approval, 
with final approval given by August 3; the design development stage is 
tentatively scheduled to begin by January 1987. 



* * 



Minutes of Meeting 

Corporation 

Monday, June 23, 1986 

Page Three 



In reference to prior discussion on the triangular city block, Mr. 
Moloney asked Mr. Coolidge to consider conducting a shadow and light study 
of the possible impact on the Library of the proposed construction. 

Next Mr. Cur ley reported on the Library's fundraising activities. He 
noted that the development office has prepared a presentation book of the 
Library's fundraising case for the restoration of the McKim building and 
the acquisition of special collections. He outlined the plan of Robert J. 
Corcoran Compciny, the firm engaged by the Trustees to conduct a feasibility 
study: assembly of a list of two hundred names from which Corcoran will 
interview fifty individuals. If a capital campaign is recommended by the 
study, it will probably be announced to the public in the fall. Mr. Curley 
remarked that a great deal of behind-the-scenes activity will have to take 
place. He further noted that the Library does not have a history of fund- 
raising, also that he plans to share the interview list with the Trustees 
for input from them. Ms. Goodwin suggested consulting with the John K. Kennedy 
Library staff since they recently conducted a successful capital campaign. 

Next Mr. Curley brought the Board up to date on the classification/ 
compensation study being conducted by Hewitt Associates. He said that final 
recommendations are expected within the next week. He will share the results 
imnediately with the Board, Library administration, cmd collective bargaining 
units. Recalling that the consultants were asked to identify recommendations 
appropriate for immediate implementation, Mr. Curley suggested that the 
Trustees might want to schedule a meeting during the third week of July. The 
Board agreed to schedule such a meeting. 

Mr. Moloney called on the Clerk to report on the Trustees' Annual 
Reception and Recognition Ceremony. Ms. Manthorne said that Friday evening, 
September 12, 1986, has been selected for the event in the courtyard. She also 
noted that there will be a ceremony on Friday evening, September 26 in the 
courtyard at which the Trustees will formally acknowledge the gift of the 
Orient Heights Bramch Library from the Druker family of Boston. With respect 
to the Trustees' reception for staff, Mrs. Gaines suggested that bids for 
catering should be invited from various firms. 

At 8:02 p.m. the Trustees moved to a meeting of the Adminsitrative 
Agency for the Director's report, then returned to the meeting of the Corpor- 
ation at 8:08 p.m. 

Next Mr. Moloney turned to contracts and agreements. On a motion duly 
made and seconded, it was 

"VOTED: that the agreement with Messrs. Thorndike, Doran, Paine & 
Lewis, 28 State Street, Boston, Massachusetts, for invest- 
ment counseling services be renewed for the period July 1, 
1986, through June 30, 1987, in accordance with the terms 
specified in the agreement." 



and 



r« 



Minutes of Meeting 
Corporation 
June 23, 1986 
Page Four 



"VOTED: that Arthur Curley, Director and Librarian, be, and 
hereby is, authorized to make from time to time as 
specified in the agreement for the period July 1, 1986, 
through June 30, 1987, between the Trustees of the Public 
Library of the City of Boston and Messrs. Thorndike, 
Doran, Paine & Lewis, 28 State Street, Boston, Massachu- 
setts, the payments prescribed by said agreement from 
undistributed income of the General Investment Account 
if he finds that the conditions precedent to such 
payment have been fulfilled." 

Mr. Moloney then called on Dema Rizzotti, Program and Development 
Analyst, to summarize the recommendations for a new vendor of copying services 
as detailed in a report he con5>iled for Mr. Curley. Mr. Rizzotti stated that 
after thorough analysis of the coin-operated copier industry in the Boston 
area, he would like to recommend Boston Copico, Inc. of Canton, Massachusetts 
as the vendor for coin-operated and adminsitartive copier machines at the 
Library. He noted that primary criteria for this recommendation are the 
quality and consistency of equipment, the vendor service program amd capability, 
and cost. He further stated that this recommendation is based on Copico' s 
proven ability in the "coin-op," high volume, multiple copier library market. 
Mr. Rizzotti added that, if approved by the Board of Trustees, Copico, an 
authorized dealer in Sharp equipment, has agreed to provide the Library with 
the following services: a two-hour service response time; twenty-two new copier 
machines at the Central Library; three copiers at the Kirstein Business Branch; 
one copier each at the fourteen neighborhood branch libraries now using copier 
equipment. He concluded by pointing out that Mr. William Carmen of Laventhol 
and Horwath, Accountants, is reviewing the details of the contract. Mrs. Gaines 
questioned whether the two-hour service response time will include the branch 
libraries, Mr. Rizzotti said "yes." Mr. Moloney and Mrs. Gaines complimented 
Mr. Rizzotti on his excellent report, thanking him for his presentation. At 
Mr. Curley' s recommendation, on a motion duly made and seconded, it was 

"VOTED: that the Trustees of the Public Library of the City of 
Boston authorize Arthur Curley, Director and Librarian, 
to enter into an agreement with Boston Copico, Inc., 55 
North Street, Camton, Massachusetts 02021, for the 
provision of copier equipment and services." 

Mr. Curley then explained the next contract with VIS Consultants, Inc. 
He noted that this hardwaure for a computerized film booking system is needed to 
support the services of the Eastern Massachusetts Regional Library System and 
funds have already been allocated in the Eastern Region budget for this purpose. 
He added that both he and Mr. Moloney had recently met with Richard Boss, the 
Library's authomation consultant, who advised- that this film booking capability 
cannot be effectively supported by the Library's basic circulation support 
system and, further, that VIS is the only available system suitable for the 
Library's needs. Mr. Moloney noted that he was impressed with Mr. Boss's 
knowledge of computer services, and, upon his recommendation, on a motion duly 
made and seconded, it was 



JSR?? 



t • 



Minutes of Meeting 
Corporation 
Monday, June 23, 1986 
Page Five 



"VOTED: to enter into a contract with VIS Consultants, Inc., 
2000 Century Plaza, Columbia, Maryland 21044, for the 
purchase of a computer-based Audio Visual Library Manage- 
ment System at a cost not to exceed forty-nine thousand 
and two hundred fifty dollars and no cents ($49,250.00)." 

Mr. Culrey described the next contract with Digital Equipment Corpora- 
tion as a routine upgrading of obsolescent equipment to support acquisition, 
personnel, and payroll databases. He said that it will be less expensive to 
maintain than the present system. At Mr. Curley's recommendation, on a motion 
duly made and seconded, it was 

"VOTED: that there be entered into with Digital Equipment 

Corporation, having its principal place of business at 
146 Main Street, Maynard, Massachusetts, a contract for 
lease purchase of a Microv2uc II Computer System, for 60 
months, at a cost not to exceed $1,955.81 per month., during 
the term of this contract." 

In the matter of addition of contributions cuid royaties to certain 
funds in the General Investment Account, on a motion duly made and seconded, 
it was 

"VOTED: that the sum of $94,700.69 reprsenting miscellaneous gifts 

and royalties contributed to funds established in the General 
Investment Account be added to the respective funds in the 
General Investment Account and invested in units in said 
account on the basis of $2.68 per unit which represents the 
unit value as of this date, as follows: 



Amoiint 



Units 



Antiquarian Booksellers 


$1,500.00 


524 


Beranek, Leo 


100.00 


35 


Boston Authors 


250.00 


87 


Dinneen, Rita 


500.00 


175 


Gibbons, Marjorie 


50.00 


17 


Gloss, George 


205.00 


72 


Green Memorial, Dr. Samuel 


A. 64.35 


23 


G. K. Hall Associates 


63.95 


22 


Friends of Kirstein 


1,650.00 


577 


Moloney, Francis 


25.00 


9 


Murray , Msgr . Edward 


500.00 


175 


Nason, Thomas 


20,634.99 


7,215 


Rabb, Sidney 


1,010.00 


353 


Rissland, Karl 


67,147.40 


23,478 


Wiggin 


1,000.00 


350 



$94,700.69 



The meeting adjourned at 8:24 p.m. 



33,112 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, July 21, 1986 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 7:00 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines 
and Luthin; Mrs. Goodwin was unable to attend. Also present were Mark 
Murray and Robert Sumner of Hewitt Associates, Personnel Consultants; 
members of the Library administration, staff, and public. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney began with item #4 on the Order of Business, related to 
the compensation/classification study conducted by Hewitt Associates. At 
7:01 p.m., on a motion duly made and seconded, it was voted to go into 
executive session for matters of discussion related to labor relations. The 
meeting of the Corporation resumed at 7:30 p.m. 

Mr. Cur ley recalled that Hewitt Associates were asked to address a 
broad range of issues affecting staff recruitment, retention, and development. 
In addition, the consultants were asked to concentrate on areas of pressing 
importance and to offer recommendations for immediate implementation. Mr. 
Curley said that the Hewitt report, for the most part, represents the results 
of a salary market analysis and dociimentation leading to recommended new 
salary scales in five classification structures. The structure of the 
classification scheme will be addressed at a later time, Mr. Curley said, and 
the implementation of the classification results would probably take several 
years. Concluding, Mr. Curley added that the Hewitt study is one of the most 
important steps the Library has taken in the program to revitalize the 
Library, and therefore he recommended adoption of the new compensation 
structure. Mr. Moloney remarked that he was very pleased with the report, and 
it represented a substantial piece of work. Mr. Moloney added that the Trustees 
are fully aware of the Library's problems with recruitment at all staff 
levels, and the Hewitt recommendations address these concerns. At Mr. 
Curley's recommendation, on a motion duly made and seconded, it was 

"VOTED: that Arthur Curley, Director and Librarian, be, and 
hereby is, authorized and directed to proceed toward 
implementation of the new salary scales recommended by 
Hewitt Associates as soon as practiccUsle , in the 
judgment of the said Director." 

Following the vote Mr. Moloney remarked that "it feels like Christmas." 

On a related salary matter, Mr. Curley recommended that the Trustees 
increase the salary of Liam M. Kelly, Associate Director, to $65,000, 
reflecting an increase of 18% and retaining equal salary increases awarded 
to other staff. At. Mr. Curley's recommendation, on a motion duly made and 
seconded, it was 



Minutes of Meeting 
Corporation 
July 21, 1986 
Page Two 

"VOTED: to increase the salary of Liam M. Kelly, Associate 
Director, to $65,000.00." 

The next order of business was the awarding of contracts. Mr. 
Moloney said that the Trustees would consider the two contracts separately, 
and he asked if either of them needed further discussion or explemation. 
Kevin FitzPatrick, Assistant to the Director for Business and Publishing 
Services, gave background on the two contracts. Mr. Curley said that the 
first contract was for the purchase of books and related librajsy materials 
and that the approved city budget for FY-87 appropriated $1,750,000.00 
for these purchases. On a motion duly made <md seconded, it was 

"VOTED: that there be entered into with the city of Boston a 

contract between the Trustees of the Public Library of 
the city of Boston (a Corporation under Chapter 114 of 
the Acts of 1878) and the city of Boston for the purchase 
of materials in an amount not to exceed the amount appro- 
priated in the Library Department budget for books and 
other library-related materials." 

Next Mr. Curley turned to the contract for fineuicial and con^liance 
audit of libr2u:y fxinds. Mr. Curley noted that a total of five bids were 
received including bids submitted by Arthur Young & CaBxpany and Peat, 
Marwick, Mitchell & Con^any. Following discussion, on a motion duly made and 
seconded, it was 

"VOTED: that there be entered into with the firm of Daniel 

Dennis & Ccmpany, Copley Place, Suite 37, 100 Huntington 
Avenue, Boston, Massachusetts, in accordance with the 
proposal submitted by Daniel Dennis & Ccmpemy for the 
July 1, 1986 (^ening of proposals, euid for a total fee 
not to exceed twelve thousemd eight hundred fifty dollaurs 
and no cents ($12,850.00) , a finemcial and compliance 
audit of each of the following: (1) "nie Trust F\inds of 
the Boston Public Library; (2) The Eastern Massachusetts 
Regional Librzury Program; and (2) The Library of Last 
Recourse grant." 

Next, in the matter of the distribution of certain income, on a motion 
duly made and seconded, it was 

"VOTED: that Arthur Curley, Director emd Librarian of the Public 
Library of the city of Boston, be, and hereby is, 
authorized to cause to be paid to the Rector of Trinity 
Church for the period from July 1, 1985, to June 30, 198$, 
income on the Children's Fund, now held in the custody of 
the Collector-Treasurer of the city of Boston pursuant to 
the provisions of the 11th Clause of the Will of Josiaih 
H. Benton, as required by the 12th Clause of Said Will." 



and 

further 



Minutes of Meeting 
Corporation 
July 21, 1986 
Page Three 

"VOTED: 



that Arthur Curley, Director and Librarian of the Public 
Library of the city of Boston, be, and hereby is, 
authorized and directed to cause to be distributed and 
paid to the Rector of Trinity Church, to be held by said 
Rector pursuant to the provisions of the 12th Clause of 
the Will of JosicQi H. Benton, as defined by the Agreement 
of Compromise, dated January 15, 1935 and made in connection 
with the administration of the trust created by said Clause, 
four-tenths of the income of the Benton Book Fund for the 
period from July 1, 1985, to June 30, 1986, inclusive, 
now held in the custody of the Collector-Treasurer of the 
city of Boston, and to the Trustees of the Public Library 
of the city of Boston the remaining six-tenths of said 
income for said period to be applied to the purchases 
provided in said agreement of Compromise." 



and 
further 

"VOTED: that Arthur Curley, Director and Librarian of the Public 
Library of the city of Boston, be, 2Lnd hereby is, 
authorized and directed to cause to be distributed and 
paid to the Trustees of the Public Library of the city 
of Boston the income of the General Investment Account for 
the period from July 1, 1985, to June 30, 1986." 

Next Mr. Curley reviewed the porgress of the McKim restoration project. 
Mr. Curley recalled that at the last Trustees' meeting the Board of Trustees 
voted to "approve the broad conceptual designs" for the restoration of the 
McKim building. Since this action, Mr. Curley said, meetings have taken 
place with the McKim Building Committee and the Library administration, and 
that the architects from Shepley, Bulfinch, Richardson & Abbott, Inc. are 
refining the conceptual designs and making them more specific. 

Mr. Curley then reported on the Library's fundraising activities. 
Recalling that the Development Office has prepared a presentation book of 
the Library's fundraising case for the restoration of the McKim building 
and the acquisition of special collections, Mr. Curley called on Ms. 
Manthorne to share the presentation book with the Trustees. Noting that 
the book was developed by Thereesa M. Cederholm, Development Officer, and 
designed by Richard N. Zonghi, Ms. Manthorne demonstrated the book. She 
began with a quotation from Massachusetts Senate President and Library Trustee 
William M. Bulger: "Public libraries have always made it possible for all 
.citizens — working people, children, students, poor people and senior citizens— 
to have the world at their fingertips," she went on to show various photos 
which depicted the themes of the book — a sense of what the Library is, its 
history and historic building, the roles, services, and unique resources 
of the Library. Concluding. Mr. Curley stressed that if a campaign is 
recommended, the Library should publicly announce the campaign by early 
fall, and therefore specific restoration needs of the McKim building must 
be established. Mr. Moloney then announced that a McKim committee meeting 
was scheduled for the following evening (July 22) at 6:00 p.m. 



■S^'Vc-v- 






Minutes of Meeting 
Corporation 
July 21, 1986 
Page Four 

In other business, Mrs. Gaines suggested that the Board consider a 
vote of confidence and support to the Citywide Friends Connnittee for the 
Boston Public Library. Following discussion, and on the recommendation of 
Mrs. Gaines, on a motion duly made and seconded, it was 



"VOTED: that the Trustees lend their support, assistance, 
and encouragement to the Citywide Friends of the 
Boston Public Library Committee, and that the 
Trustees commend said Committee for their loyalty 
and dedication." 



The meeting adjourned at 7:50 p.m. 



%' 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



> 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, September 22, 1986 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 7:08 p.m. 

Present at thje meeting were Messrs. Bulger and Moloney, Mmes. Gaines, 
Goodwin, and Luthin. Also present were Daniel Coolidge and William Barry 
of Shepley, Bulfinch, Richardson and Abbott, Inc.; members of the Library 
administration, staff, and public. 

Kevin F. Moloney, President of the Board, presiding. ^ 

Mr. Moloney stated that action on the approval of Minutes for Regular 
Meetings of the Corporation on June 23, 1986 and July 21, 1986 will take place 
at the next scheduled Trustees' meeting. 

Mr. Moloney then proceeded to items //2 and #3 on the Order of Business. 
Mr. Curley said that the addition of funds to the General Investment Account 
and the reinvestmentnt of income from certain funds are standard votes. Therefore, 
on a motion duly made and seconded, it was 



"VOTED: 



to accept and add to the Friends of Kirstein Fund in the 
General Investment Account the sum of ninety-eight thousand 
dollars ($98,000, 32,776 units) representing a distribution 
from the 1941 Trust of George G. Kirstein as appointed by the 
will of George G. Kirstein." 



and 
further 

"VOTED: 



and 



"VOTED: 



to accept and add to the McKim Fund in the General Investment 
Account the sum of four hundred sixty-one dollars and twenty-five 
cents ($461.25; 184J units) representing the market value on 
February 13, 1986 of the gift from David Place, 193 Beacon Street, 
Boston, Massachusetts 02116 of thirty shares of Apollo Computer 
Inc. common stock. 



that the sum of $40,113.05 representing the income for the 
period from July 1, 1985 to June 30, 1986 earned by the following 
funds in the General Investment Account be reinvested in these 
funds in the General Investment Account as required by their 
authorizing votes on the basis of $2.89 per unit which is 
hereby determined to be the present fair value per unit: 

Unit 



Joan of Arc Fund 

Boston Public Library Staff 

Centennial Fund 
Centennial Fund 
John Deferrari Fund 



$ 1,898.50 

2,811.21 

64.49 

5,042.78 



657 

973 

22 

1,745 



Minutes of Meeting 
Corporation 
September 22, 1986 
Page Two 



Lee M. Friedman Fund 

Lee M. Friedman Memorial Fund 

i L. M. Friedman — Books for 

Rare Books Dept. 
Dr. Samuel Abbott Green Memorial 

Fund 
Arthur W. Heintzelman Memorial Fund 
G. K. Hall Associates Fund 
Library Art Fund 
Marjorie Wiggin Prescott Fund 
Ellery Sedgwick Fund 
Shakespeare-Emerson Fund 
Helen 0. Storrow Fund 
i Wedgwood Club 25th Anniversary 

Fund 
Stow Wengenroth Fund 

TOTAL 



12,687.48 
37.01 

357.30 



4,390 
13 

124 



12,427.16 


4,300 


608.34 


211 


264.65 


91i 


151.98 


52i 


12.04 


4 


223.31 


77 


88.71 


31 


3,168.84 


1,096 


98.39 


34 


170.86 


59 


$40,113.05 





Mr. Moloney then called on Daniel Coolidge, principal architect for the 
McKim Restoration Program, asking him to report on the progress of the project 
Mr. Coolidge began with an update on the proposed plans for Copley Square 
Park and the proposed plans to build a 240-foot highrise tower on the tri- 
angular city block which abuts the Library's McKim building on the south 
side. (The triangle block is located between Huntington Avenue, Blagden, 
and Exeter Streets.) Mr. Coolidge said that he and Mr. Moloney met 
recently with representatives from the McCourt Company, the developer of 
the tower. At this meeting, they viewed the preliminary drawings for the 
tower and they reported that they will continue to carefully monitor these 
plans to ensure that the tower will not cast a shadow on the courtyard of 
the Library. 

Continuing his presentation, Mr. Coolidge displayed on easels detailed 
and refined preliminary design drawings of the McKim building. Mr. Coolidge 
reported that these drawings have been submitted and approved by the McKim 
Building Committee and now require a vote of approval by the Trustees. Re- 
ferring to the design drawings, Mr. Coolidge demonstrated the recommended 
restoration plans: south side of the first floor create an exhibition 
gallery; on the north side create exhibition and lecture space, a tearoom, 
and a bookstore; the newspaper room will remain in its present location, 
but the microtext department will be relocated to Stack Two and the 
entrance will be where the Sales area is currently located; design a new 
entrance linking the old building to the new; design a new staircase 
directly under the present main staircase leading down to the basement 
which will be opened to the public; located on the basement level will be 
government documents, a new map room, and public restrooms; the new lobby 
of the basement level will include torchere lighting; a circulation desk 
and information area will be established near the entrance to the McKim 
building on the first floor; on the second floor the Bates Hall Reading 
Room will be completely restored with new lighting, new curtains, and 



Minutes of Meeting 
Corporation 
September 22, 1986 
Page Three 

restored table lamps; the desk in Bates Hall will be refinished and moved 

to the Elliott Room which will become a catalog information area; a periodicals 

bibliographic center will be located in what is now the Science Reference 

department, and Science Reference will relocate to the Johnson building; 

a study area for special projects and scholarly study will be developed near 

the David McCord and Fred Allen Rooms; the Central Library administrative 

offices and development office will relocate to the McKim building; on the 

third floor the Sargent murals will be completely restored, gallery relit, 

and the skylights opened; the Wiggin Gallery will be restored and a new gallery 

for prints will be constructed; the Koussevitizky Room will be cleaned and 

the wood moldings retained; the Cushman Room and the former Rare Books department 

on the north wing will be used as a special collections department; the Trustees 

Room and its anteroom will be restored; and the Abbey Room will be completely 

restored, relit, and eventually used as a reading room. 

At this juncture, Mr. Coolidge discussed the timetable for the project, 
explaining the different phases and what is expected to be accomplished. 
Mr. Coolidge reported that he expects the design development stage completed 
by spring 1987, the working drawings finished by spring of 1988, actual restora- 
tion work should begin late spring of 1988, and the project finished by 1990. 
Mr. Coolidge qualified this schedule stating that some aspects of the project 
may be phased-in over a few years. 

Mr. Coolidge then turned to the Heating, Ventilation and Air Condition- 
ing (HVAC) elements of the project: the original HVAC plans called for air 
conditioning approximately 40% of the building to insure minimal temperature 
control standards in order to preserve the book collections, especially rare 
books; the engineers, however, strongly recommended that it would be more 
cost effective to air condition the entire building, concluding that it would 
cost more not to air condition the building totally than to do it, and secondly 
enormous air ducts would be needed if the building was not totally air condi- 
tioned; and the windows will be designed so that they can be opened. Mr. 
Coolidge concluded his presentation stating that he concurred with the findings 
by the engineers. 

Mr. Moloney thanked Mr. Coolidge and asked if there were any questions. 
Mrs. Gaines noted that the relative humidity (RH) is reported at 25Z and 
asked what would be the ideal RH conditions. Mr. Coolidge answered that 
40-45% would be ideal. Mrs. Goodwin asked how the Library would build in 
costs in the operational budget. Mr. Curley responded that he expects a 
increase of 8-10 full time employees to staff the new map room, expanded 
print department, and additional public service areas. Mrs. Gaines expressed 
concern with the possibility of asbestos problems once the construction is 
begun. Mr. Coolidge said that experts will be brought in and that they will 
carefully test for any evidence of asbestos. Mr. Coolidge then added that 
the marble throughout the building will be restored and cleaned and he is 
presently studying ways to make the building accessible to the handicapped. 
Following this discussion, on a motion duly made and seconded, it was 



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Minutes of Meeting 
Corporation 
September 22, 1986 
Page Four 

"VOTED: to approve the preliminary design studies for the Boston Public 
Library McKim Building Restoration and Renovation Program as 
submitted on 22 July 1986 and reviewed on 10 September 1986 
by Shepley, Bulfinch, Richardson, and Abbott, Inc." 

Mr. Moloney then introduced item //4 on the Order of Business which would 
amend certain articles in the contract between the Trustees of the Library 
and Shepley, Bulfinch, Richardson, and Abbott, Inc. with respect to certain 
design services for the McKim Restoration Program. In this regard, on a 
motion duly made and seconded, it was 



"VOTED: 



to amend certain articles in the contract between the Trustees 
of the Public Library of the City of Boston and Shepley, Bulfinch, 
Richardson and Abbott, Inc. for certain design services in 
connection with the restoration and renovation of the McKim 
Building in the Back Bay district, city of Boston, Massachusetts 
to read as follows: 

Article 3, First paragraph: change "Authorized construction 
budget of $10,600,000 for the project" to read "Authorized 
construction budget for purposes of design development of 
$21,000,000 for the project." 

Article 9: Change the amount to be paid for preliminary studies 
from ONE HUNDRED FIFTY-NINE THOUSAND DOLLARS ($159,000) to 
THREE HUNDRED AND FIVE THOUSAND, FIVE HUNDRED FIFTY DOLLARS 
($305,550). 

Article 10: Change the amount to be paid for design develop- 
ment from TWO HUNDRED TWELVE THOUSAND DOLLARS ($212,000) to 
FOUR HUNDRED SEVEN THOUSAND, FOUR HUNDRED DOLLARS ($407,400). 



Article 17: Change 
under this Article 
($400,000) to FIVE 



the allowance for supplementary services 

from FOUR HUNDRED THOUSAND DOLLARS 

HUNDRED FORTY THOUSAND DOLLARS $540,00,000) 



Article 18: Change to read, "The fee for all services (except 
supplementary services) performed under this Contract shall 
be in the sum of SEVEN HUNDRED AND TWELVE THOUSAND, NINE 
HUNDRED AND FIFTY DOLLARS ($712,950). In no event shall the 
maximum liability of the Trustees under the contract exceed, 
in the aggregate, nor shall the Trustees pay the Architect 
under this contract more than ONE MILLION, TWO HUNDRED FIFTY- 
TWO THOUSAND NINE HUNDRED AND FIFTY DOLLARS ($1,252,950.00)." 

In a related McKim Restoration Program matter, Mr. Moloney proposed that 
the Trustees commission Douglass Shand-Tucci, architectural historian and 
consultant to the Trustees for the McKim project, to document, record and 
publish a book on the restoration program. On a motion duly made and 
seconded, it was 



Minutes of Meeting 
Corporation 
September 22, 1986 
Page Five 

"VOTED- to authorize Douglass Shand-Tucci to begin the research and 
collection of material for a history of the McKim building 
for publication by the Trustees in observance of the 100th 
anniversary of the building as provided for in the attached 
letter of Mr. Shand-Tucci to Mr. Moloney." 

Mr Curley then concluded the discussion reporting that the plans for 
the Historic Announcement scheduled for 12 Noon. Tuesday. October 28. 1986 
are progressing, adding that the program is sponsored by The Honorable Raymond 
L. Flynn, Mayor of the City of Boston, The Trustees of the Library, and The 
Directors of The Boston Globe Foundation. 

Mr. Moloney introduced the next item on the Order of Business, namely 
the development campaign. Mr. Curley reported that the ^^ndraising study 
being conducted by the Corcoran Company is pending the completion of the 
interviews. Mr. Curley noted that preliminary reports from the Corcoran Company 
are favorable and positive and the prospects for the Library embarking on 
a capital campaign are very good. In preparation for a likely f-draising 
campaign, Mr. Curley explained the need to acquire instantly professionals 
who'arr;xperienced'with capital campaigns. To name a few, Mr. Curley mentioned 
the hiring of publicity specialists, fundraising consultants, 8^^^^^^^^^^^' 
media/editor relations personnel, and advertising people who will «^f ^^ 
the Library to compete for public and private funds. To ^^^^^/^^' f ^^^^^'^^ 
recommended to the Board the authorization to advance funds to begin the 
hiring of these professionals immediately. Following discussion, and on 
the recommendation of Mr. Curley, on a motion duly made and seconded, it 
was 

"VOTED: that Arthur Curley. Director and Librarian be and hereby is. 
authorized to expend an amount not to exceed seventy-five 
thousand dollars ($75,000) from the John Deferrari Indenture __ 
of Trust 1948 for purposes of the Library development campaign. 

Mr. Curley then asked Ms. Cederholm. Development Officer, to report • 
on the recent development office activities. Ms Cederholm reported that 
she has been meeting with various media-film producers ^"^"'^8f ^"8/^" ,,,-,,,„,, 
possiblility of producing a video on the services, programs, art. and architecture 
of the Library. With respect to the fundraising activities, she has begun 
Examining and'pursuing procedures: noting that the major hospitals in Boston, 
in particular, have a more sophisticated fundraising operation ^han any ot 
he cultural Institutions. Ms. Cederholm further added and '^ ""^""^f %^,^,,„,„ 
importance of maintaining donor records and following up on 8""; ."^- ^f ''°^°' 
concluded stating that she plans to begin immediately developing relations 
with major Foundations in the Commonwealth. 

Mr. Moloney then introduced the issue of automation. Mr. Curley brought 
the Board up to date on Library's plans for establishing a resource system 
for Boston and some of the Boston Sub-Region libraries Mr. hurley said 
that he was delighted to report that two more communities have joined this 
lutomatercluster. Brookline and Newton. He further f ''^^^f " ""^^^^.t^rary 
additional communites joining the cluster, the Massachusetts Board of Library 



■ IS*5WS3|*l^iWillS^WiPI4^B^.'t^.'!M^.- 



Minutes of Meeting 
Corporation 
September 22, 1986 
Page Six 

Commissioners has increased the LSCA (Library Services and Construction) 

grant to approximately $1,150,000. Mr. Curley also remarked that this cluster 

represents the largest library cluster in the Commonwealth. By way of background 

information, Mr. Curley said that the Library plans to install a turnkey circulation 

system that will bring all circulating materials in the Boston Public Library's 

Central Circulation collections, in the 25 Boston Public Library's branches, 

and those of Brookline, Cambridge, Chelsea, Maiden, and Newton together in 

one file that will allow library staff and patrons at all locations to determine 

the holdings and availability of any item. In addition, this system will 

be shared in a cluster and this system will be accessible to libraries of 

the other clusters through DATALINK telecommunications. Mr. Curley also said 

that once the system is established, it is possible for other clusters in 

the state to link with Boston's. At this juncture, Mr. Moloney proposed a 

reconmiendation to lend support to this remarkable undertaking. Following 

discussion, and on the recommendation of Mr. Moloney, on a motion duly made 

and seconded, it was 



"VOTED: that the Trustees of the Public Library of the City of Boston 
approve, encourage, and lend their support to the Resource 
Sharing Automated Cluster Project." 

Mr. Curley concluded his remarks reporting that Richard Boss, automation 
consultant to the project, plans to submit his report within the next two 
months, and once this is approved the specif iecations will be submitted and 
the Library will be able to bid. 

Since there was no other business, the meeting of the Corporation adjourned 
at 8:06 p.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

In Board of Trustees 

McKim Building 

Tuesday, October 28, 1986 



Minutes of Special Meeting 
Corporation 



A Special Meeting of the Trustees of the Public Library as a Corporation 
was held at 10:20 a.m. 

Present at the meeting were Mssrs. Bulger and Moloney. Mmes. Gaines, Goodwin, 
and Luthin. Also present were Robert Corcoran and Elinor Kane of Robert J. Corcoran 
Company, fund-raising consultants; members of the Library administration, staff, 
and public. 

Kevin F. Moloney. President of the Board, presiding. 

Mr. Moloney introduced Robert Corcoran and Elinor Kane of Robert J. Company, 
the fund-raising consultants retained by the Board of Trustees to conduct a 
feasibility study, to give a report on the interviews conducted for the feasibility 
study and the recommendation that the Trustees undertake a 49.4 million dollar 
capital campaign. Following discussion among the Trustees, on a motion duly made 
and seconded, it was 

"VOTED: unanimously to undertake a five year capital campaign to 
raise $49.4 million dollars to restore and revitalize the 
McKim Building and other services and programs, as 
recommended by the fund-raising consultant firm of 
Robert J. Corcoran." 

Mr. Moloney then invited everyone to the Lobby of the McKim Building to attend 
a historic announcement sponsored by the Directors of The Boston Globe Foundation, 
The Honorable Raymond L. Flynn. Mayor of the City of Boston, and The Trustees of 
The Boston Public Library. 

The meeting adjourned at 11:17 p.m. 



M^Hi: 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 

Corporation 

Monday, December 8, 1986 



In Board of Trustees 
Lower Mills Branch 



A meeting of the Trustees of the Public Library of the city of Boston 
as a Corporation was held at 7:06 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines, 
Goodwin, and Luthin. Also present were Friends of the Lower Mills Branch 
Library; Leonard Jones, Deputy Director for Construction and Repairs, Public 
Facilities Department; members of the Library administration, staff, and 
public. 

Kevin F. Moloney, President of the Board, presiding. 

By way of introduction, Mr. Moloney explained to the public that the 
Trustees serve in a dual capacity, and therefore there will be two separate 
meetings, the first as a Corporation to be followed immediately by a meeting 
as an Administrative Agency. Mr. Moloney then provided a brief history of 
The Boston Public Library, noting that the Library was established by an Act 
of the Massachusetts Legislature in 18A8; the city of Boston authorized and 
established the Trustees of the Public Library of the city of Boston in 1852; 
and subsequently the first librarian was appointed; and the Trustees were 
incorporated in 1878. 

In the first Order of Business, the minutes of the Regular Meetings of 
June 23, July 21, and September 22, 1986 were approved. Approval of the 
minutes of October 28, 1986 was deferred until the next meeting. 

Next Mr. Cur ley reported on automation and cluster development. He 
noted that the Trustees had in their folders the revised specifications for 
the Resource Sharing Automated Cluster Project submitted by Richard Boss, 
automation consultant. He said that the report represents one more step 
toward final specifications and the plan of service for an on-line 
circulation system. He said that Mr. Boss plans to submit final 
specifications within the month for presentation to the Board at the next 
meeting. Mr. Cur ley noted that he was pleased to report that, as a result of 
the libraries of Brookline, Cambridge, Chelsea, Maiden, and Newton's joining 
the Automated Cluster Project, the Boston Public Library has been awarded the 
following grants: two federal LSCA (Library Services and Construction Act) 
grants in the amount of $382,857.00 and $336,143.00; two grants from the 
Commonwealth of Massachusetts for $450,000.00 and $484,189.00). Mr. Cur ley 
described some of the features of the Resource Sharing Automated On-Line 
system: capability of bringing all circulating materials in the Boston Public 
Library's central circulating collections, the 25 Boston Public Library 
branches, and the libraries of Brookline, Cambridge, Chelsea, Maiden, and 
Newton together in one file that will allow staff and patrons at all 
locations to determine the holdings and availability of any item; the system 
will generate reports on demand of bibliograhic and authority records; the 
system will permit staff to determine rapidly whether a patron is eligible 
for service, and what the patron's privileges are; circulation/ inventory 



Minutes of Meeting 
Corporation 
December 8, 1986 
Page Two 

control capability; reserves for books can be placed immediately; the system 
will: have the capability to record the charge and discharge of titles 
obtained from other libraries on inter library loan; allow for books to be 
checked in and charged out with speed and accuracy; and allow for direct on- 
line access. Mr. Moloney then asked about the financial and contractual 
arrangements of the grants. Mr. Cur ley responded that the funds will be 
allocated to the Corporation and the Corporation must negotiate the terms of 
the contracts. Mrs. Gaines asked if the consultant's final report will 
reflect the functional specifications and their related costs. Mr. Kelly 
responded that the functional requirements will be included in the 
specifications, but the specifications will not be costed out by functions. 
Mr. Kelly added that the Library will constantly evaluate and identify 
vendors who have the capacity to provide for certain automated services which 
the project will require. Mr. Kelly also said that the Library will continue 
to explore vendors who offer professional computer services at reasonable 
costs. 

Next Mr. Moloney introduced the subject of the Massachusetts Newspaper 
Program. Mr. Cur ley called attention to the report in the Trustees' folders 
which described a meeting of the Advisory Committee for the Program. 
Sponsored by grants from the National Endowment for the Humanities, the 
project undertakes to identify, locate, and microfilm existent copies of 
every newspaper published in the Commonwealth of Massachusetts. Mr. B. 
Joseph O'Neil, Supervisor of Research Library Services, is serving as Program 
Director. 

Item four on the Order of Business related to the McKim Building 
Restoration and Renovation Program. Mr. Curley reported on the progress of 
the project: the architects have concluded the preliminary studies phase 
while the design development phase is in progress; the architects continue to 
refine and identify plans for traffic patterns and departmental layouts in 
light of their relationships to serving the public; the Library staff task 
force continues to provide invaluable insight and recommendations on various 
elements of the restoration project; the architects plan to display detailed 
and refined design drawings at the next Trustees' meeting. 

Mr. Moloney next called on Mr. Curley to review the current activities 
within the Development Office. Before doing so, Mr. Curley recalled that on 
October 28, 1986 at noon, in the lobby of the McKim building, the Library had 
launched its first major private sector capital campaign. The historic 
announcement was sponsored by the directors of the Boston Globe Foundation, 
The Honorable Raymond L. Flynn, Mayor of the city of Boston, and the 
Trustees. The event was attended by more than two hundred people including 
Boston media reporters. Mr. Curley noted that the event followed immediately 
after the meeting in which the Trustees had voted to undertake a $49.4 
million dollar capital campaign to restore and revitalize the McKim building 
and other services and programs. On this occasion, William 0. Taylor, 
publisher of The Boston Globe , announced a gift of one million dollars from 
The Boston Globe Foundation to the Trustees of the Boston Public Library for 
physical and technological improvements in the branches and the McKim 
building and for literacy programs. Mr. Taylor donated the gift in memory of 
his grandparents, William Osgood and Mary Taylor, who were lifelong residents 



Minutes of Meeting 
Corporation 
December 8, 1986 
Page Three 

of Boston. Mr. Curley further stated that the Boston Globe's contribution 
represents a leadership gift to the $16 million fundraising campaign aimed at 
the private sector; and, as Board President Kevin F. Moloney pointed out in 
his announcement of the campaign, "this effort has been stimulated by the 
significant increases in funding from the city of Boston and the 
Commonwealth." Mr. Curley added that the $16 million will join the $33.4 
million in city and state money. Mayor Raymond L. Flynn, in commending the 
action taken bv the Trustees, said, "an essential part of the preservation of 
our freedom has been directly tied to the existence of a free library system. 
It is our mission that Boston return to a position of pre-eminence as one of 
the world's finest public library systems." Mayor Flynn added that "this 
campaign will present an opportunity to individuals and corporations to make 
their special contribution to one of the nation's major institutions." Mr. 
Curley noted that the gift from the Boston Globe authorized the Library to 
expend part of the moneys to establish a development office in the Library, 
and once the gifts begin to come in, the fund will be reimbursed. Mr. 
Moloney described the Globe gift: the $1 million will be spread over a five- 
year period; it will divide into two parts: half for the restoration of the 
McKim building and half toward the rehabilitation of the 25 neighborhood 
branch libraries, reading enhancement, preservation of special collections, 
literacv programs, and the development of an on-line database to improve 
access ' to the various collections and library resources. Mr. Curley 
concluded his remarks, noting that the Robert J. Corcoran Company, 
fundraising consultants retained by the Trustees to conduct a feasibility 
study for a fundraising campaign, has submitted a preliminary report 
recommending a five-year capital campaign. Mr. Curley also said that the 
Corcoran Company is approaching the conclusion of the feasibility study. 

At this time Mr. Curley called upon Ms. Cederholm, Development Officer, 
to report on the current activities in the Development office. Ms. Cederholm 
announced that the office is located on the first floor of the McKim building 
abutting the courtvard and directly across from the Government Documents 
Department. Ms. Cederholm reported that the capital campaign has already 
received many donations and encouragement from the public. She announced the 
following appointments: Mildred O'Connell, Assistant Development Officer; 
Suzanne Heywood, Media/Public Relations Officer; Jay Golan, Development 
Consultant; Lynn Waplington, Communications Consultant. Ms. Cederholm also 
reported that she is concluding interviews for a Writer/Editor position and 
continuing the search for a Grants Writer. Mrs. Goodwin asked if the Libraty 
plans to establish an annual giving campaign. Mr. Curley responded that once 
the Library builds a core of reliable donors and as the capital campaign 
comes to a conclusion, then the Library will begin an annual giving campaign. 

Mr. Moloney then proceeded to the FY1988 budget for the Eastern 
Massachusetts Regional Library System. Mr. Curley noted that The Boston 
Public Library functions as a municipal public library and, in addition, is 
mandated by the state legislature to serve all residents of Massachusetts. 
Therefore, among the Library's several roles. The Boston Public Library 
serves also as the headquarters of the Eastern Region, the subregional center 
for the Boston subregion, and the Library of Last Recourse for the 
Commonwealth. Following discussion and upon the recommendation of Mr. 
Curley, on a motion duly made and seconded, it was 



Minutes of Meeting 
Corporation 
December 8, 1987 
Page Four 

"VOTED: to approve the FY1988 budget for the Eastern Massachusetts 
Regional Library System for the sum of $3,228,037.00." 

For his Director's Report Mr. Curley distributed to the Trustees a 
compilation of several reports including the trial balance for the period 
ending 30 November 1986 (.Mr. Curley commented that the Library has spent more 
than 5/ 12th of its budget in a five-month period, but it is anticipated that 
there will be a surplus of $133,000 by the end of the fiscal year); summaries 
of Research Library and Acquisitions Department; Personnel summary statistics 
covering the period to 30 November 1986 (Mr Curley reported that recruitment 
efforts have been successful since the implementation of the Hewitt study 
reflected by a net increase in new hires exceeding ceased-service employees 
by 200%). At this point Mr. Curley noted that he also enclosed in their 
folders a position description and curriculum vitae for the candidate he is 
recommending for the position of Assistant Director for Planning and 
Administrative Coordination, Margaret L. Crist. Mr. Curley added that Ms. 
Crist presently serves as Regional Administrator for the Central 
Massachusetts Regional Library System and, prior to that, as Branch Librarian 
of the Charlestown Branch Library, Boston. Mr. Moloney commented on the 
"superior credentials and strong commitment to public library service which 
Ms. Crist has demonstrated." Mrs. Gaines added that "The Boston Public 
Library is indeed very fortunate to have Ms. Crist join the staff," calling 
attention to her outstanding qualifications. Following discussion and on the 
recommendation of Mr. Curley, on a motion duly made and seconded, it was 



"VOTED: 



unanimously to appoint Margaret L. Crist as Assistant 
Director for Planning and .Administrative Coordination." 



There being no other business, the meeting of the Corporation adjourned 
at 7:55 p.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Wednesday, January 28, 1987 



A meeting of the Trustees of the Public Library as a Corporation was held 
at 7:10 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, and Mrs. Gaines. 
Mmes. Goodwin and Luthin were unable to attend. Also present were Mr. Douglass 
Shand-Tucci, consultant to the Trustees on the McKim restoration; Mr. Leonard 
Jones, Deputy Director for Construction and Repairs, Public Facilities 
Department; Mr. David E. Lalor, Project Manager, Public Facilities Department, 
Construction and Repairs Division; Ms. Jackie McBride, Senior Architect, Public 
Facilities Department; Ms. Melissa Bennett and Anthony Tappe of Anthony Tappe and 
Associates, Inc.; Mrs. Alice Hennessey, member of the Buildings Committee, West 
Roxbury Branch Library Friends; members of the Library administration, staff, and 
public. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney noted that the Trustees' meeting had been originally scheduled 
for Monday, January 26, 1987 but had to be rescheduled for this evening because 
of a snowstorm. He added that Mrs. Goodwin was taping a television interview on 
the release of her new book. The Fitzgeralds and the Kennedys; An American Saga , 
and Mrs. Luthin was attending a meeting at her daughter's school. 

Mr. Moloney stated that action on the approval of Minutes for the special 
meeting of the Corporation on October 28, 1986 will be deferred until the next 
meeting. 

The second item on the Order of Business was automation and cluster 
development. Mr. Cur ley noted that the Trustees had in their folders the final 
draft of specifications for the Resource Sharing Automated Cluster Project 
submitted by Richard Boss, automation consultant to the Trustees. Mr. Curley 
said that he was seeking approval from the Trustees to the automation cluster in 
concept and authorization to issue a request for proposals for a system to 
support a cluster. Recalling that the libraries of Brookline, Cambridge, 
Chelsea, Maiden, and Newton have joined the Automated Cluster Project, Mr. Curley 
reported that the cluster has now received funding in excess of $2 million in 
state funds. Further, Mr. Curley recommends continuing to retain the services of 
Mr. Boss as consultant to the Advisory task force, cluster directors, and the 
project. Mr. Curley concluded by stating that the Library will continue to 
evaluate and identify vendors who have the capacity to provide certain automated 
services which the project will require, and that the contract may not 
necessarily be awarded to the lowest bidder in light of the qualitative 
considerations and complexities of specifications. At this time Mrs. Gaines 
stated that it was her understanding that the Trustees were legally bound to 
accept the lowest eligible and responsible bidder in the awarding of contracts. 
Mr. Curley responded that, first of all, the project is a very expensive 
undertaking; and secondly, the funds have been awarded to the Corporation, not 
the Administrative Agency, which releases the Trustees fro« this requirement; 
and» thirdly, there is no system in existence which can totally meet the needs of 
the plan as accepted, and therefore certain elements of the contract will have to 
be negotiated. Following discussion among the Trustees and on the reconmendation 
of Mr. Curley, on a motion duly made and seconded, it was 



'^Mi^Mt 



Minutes of Meeting 
Corporation 
January 28, 1987 
Page Two 



"VOTED: to approve the Resource Sharing Automated Cluster Project in 

concept and to authorize Arthur Cur ley. Director and Librarian, 
to issue a request for proposals for a system to support the 
Cluster Project." 



Following the vote, Mr. Moloney said "to proceed full speed ahead. 



II 



Mr. Moloney next called on Mr. Douglass Shand-Tucci to bring the Trustees 
up to date on his current activities related to the McKim restoration. He 
divided his report in six sections: miscellaneous, including present attempts to 
develop the distinguished Copley Square neighborhood, ranging from the plans of 
Graham Gund, architect for the McCourt Company of Boston, to develop a skyscraper 
on the triangular block which faces the McKim building on the south side 
(bordered by Huntington Avenue, Blagden and Exeter Streets) to the proposed 
lighting of the McKim building roof; the McKim restoration project on which he 
meets with Daniel Coolidge, principal architect for the restoration program, on a 
regular basis; curatorial areas which include problems such as "bleaching" of the 
marble on the staircase and the floor of the Trustees room, "brutalized" by a 
machine. Here Mr. Shand-Tucci noted the need to establish guidelines on the 
maintenance and care of the marble finishes, floors, and furniture, suggesting 
the development of expertise on the part of the staff, or even the subcontracting 
of certain work. He pointed out that the Library owns some very valuable 
furniture including late 18th century pieces located in the Trustees room. As 
the restoration program proceeds, Mr. Shand-Tucci suggested that additional 
guidelines be established in the use of rooms. He deplored the use of the Abbey 
Room, "one of the most beautiful rooms in the United States," for certain exhibits 

and statues which he considered inappropriate for that ^ area. He suggested an « - 
arrangements and exhibits. committee. 

Next Mr. Shand-Tucci discussed his sunney and inventory of artifacts. He 
called for an ongoing survey of the Library's works of art, an assessment of 
their condition, and an evaluation of where they should be located for public 
viewing. He said that the Library owns a Winslow Homer painting which has been 
appraised at $10,000 but is currently located in storage and, he suggested, 
should be hanged for public viewing. In dealing with his furniture survey, Mr. 
Shand-Tucci showed pictures and illustrated examples representing oak and marble 
tables, original wooden carved doors to the Abbey room, marble statues located in 
the basement and throughout the McKim building. Mr. Shand-Tucci noted that the 
Library needs to catalog what is owned and then to determine 
restoration/preservation needs of these items. Issues of the restoration 
include: the link between the Johnson and McKim building (plans are now 
complete); the possibility of an upstairs/downstairs pantry in the tea room and 
modification of the balcony in the adjacent room; future use of the Eliot room. 
Mr. Shand-Tucci said that the emphasis for next month will be the various aspects 
of lighting including an evaluation of whether to open the skylights in the 
Sargent gallery, an analysis of lighting the main staircase, and a plan to 
restore the fireplace to a working condition. 



Minutes of Meeting 
Corporacion 
January 28, 1987 
Page Three 



Mr. Moloney thanked Mr. Shand-Tucci and asked if there were any questions. 
Mrs. Gaines introduced the issue of security problems with respect to the opening 
of the skylights in the Sargent Gallery. Mr. Cur ley responded that if the sky- 
lights are eventually opened, the sunlight would have to be filtered to protect 
the murals and therefore the skylights would not be totally opened. Mrs. Gaines 
then expressed interest in seeing copies of the illustrations and drawings for ^ 
McKim Restoration Program at a future meeting. Following up on Mr. Shand-Tucci s 
remarks concerning the artifacts, treasures, and materials in the basement, 
Mrs. Gaines requested that the Library look into the availability of grants and 
other alternatives of funding in order to locate, identify, inventory, and catalog 
the materials so that they can be publicly displayed and properly exhibited for 
the library users and citizens of Boston to appreciate. Mr. Shand-Tucci noted 
that he is informally creating an inventory of the artifacts now and plans to 
present to the Trustees some long-term proposal, and he asked the Trustees to 
endorse his continuing to do it. The Trustees agreed. Concluding his presentation, 
Mr. Shand-Tucci reported that he and Mr. Curley plan to meet with Graham Gund, 
architect for the McCourt Company, tomorrow to discuss the development of the 
triangular block, noting that the plans call for a 120-foot skyscraper in addition 
to a second 240-foot skyscraper in back of the library. 

In the course of the meeting as a Corporation, at 7:35 p.m. the Trustees 
moved to the Administrative Agency to accommodate representatives from the 
Facilities Department for the Capital projects reports, then returned to the meeting 
of the Corporation at 8:24 p.m. 

Next, Mr. Moloney turned to the contract for fundraising consultancy. Mr. Curley 
recalled that on October 28, 1986, the Trustees voted unanimously to undertake a 
capital campaign to restore and revitalize the McKim Building and other services 
and programs, as recommended by the fundraising consultant firm of Robert J. Corcoran. 
Subsequently, the library has established a development office with whom the Robert J. 
Corcoran Company has been working closely. Mr. Curley continued his presentation 
with an overview of the fundraising program: the library is three months into 
Phase II of the program; the momentum of the campaign needs to proceed forward; 
lacking a history of fundraising, and based on the conclusions of the feasibility 
study, the library needs the Robert J. Corcoran Company to furnish professional 
fundraising counseling services in light of their experience and personal contacts 
in the fundraising area. To this end. Mr. Curley stated that it is appropriate for 
the Trustees to consider the proposal before them from the Robert J. Corcoran 
Company to furnish professional fundraising counseling services. The Trustees 
then discussed the proposal and amended it with regard to the hourly wage and length 
of contract. Following discussion among the Trustees, and on the recommendation of 
Mr. Curley, on a motion duly made and seconded, it was unanimously 

"VOTED: to authorize Arthur Curley. Director and Librarian, to 
proceed to negotiate the contract for fundraising con- 
sultancy between Robert J. Corcoran Company and The 
Trustees of the Public Library of The City of Boston 
based on the submitted proposal, as amended, and within 
the framework of the capital campaign." 



^^^^ 



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TRUSTEiES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 
January 28, 1987 
Page Four 



Mr. Curley then noted the recent death of Ruth M. Bleecker, Curator 
of Music, and recommended the establishment of the Ruth M. Bleecker Fund 
in response to the outpouring of support from her colleagues and friends to 
establish a fund in her name. On a motion duly made and seconded, it was 

"VOTED: to accept donations in memory of Ruth M. Bleecker, 

Curator of Music from August 5, 1963 until her death 
on December 19, 1986, and to establish the Ruth M. 
Bleecker Fund, the Income to be used for acquisitions 
in music." 

In other business, Mr. Moloney recalled that a year ago the Trustees had 
voted against a proposal by the MBTA to develop bus shelters on the Dartmouth 
Street sidewalk in front of the McKlm Building Library, noting that the Trustees 
voted that they were opposed to the location of the proposed bus shelters and 
not opposed to bus shelters. Mr. Moloney then added that he recently received 
a letter from Mr. James O'Leary, Commissioner of the MBTA, requesting the Trustees 
to reconsider their decision. Following discussion among the Trustees, it was 
agreed that Mr. Moloney write a letter to Mr. O'Leary stating that the Trustees* 
position remains the same. Mr. Shand-Tucci concurred with their opposition to the 
location of the bus shelters and requested that it be reflected in the minutes. 

The Meeting of the Corporation adjourned at 8:38 p.m. 



Minutes of Meeting 

Corporation 

Monday, March 2, 1987 



In Board of Trustees 
Dudley Branch Library 



A meeting of the Trustees of the Public Library as a Corporation was held 
at 6:55 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines and 
Luthln. Mrs. Goodwin was unable to attend. Mr. Curley pointed out that 
Mrs. Goodwin's newly released book. The Fltzgeralds and the Kennedys: An 
American Saga , has achieved phenomenal success and It is currently ^U on the 
New York Times Best Seller List. Also present were Mr. Douglass Shand-Tuccl, 
consultant to the Trustees on the McKlm restoration; Mr. David E. Lalor, Project 
Manager, Public Facilities Department, Construction and Repair Division; Mr. Louis R. 
Scurcl, Project Architect, Schoenfeld Associates, Inc.; Ms. Renee Franks, President, 
Friends of the Dudley Branch Library; members of the Library administration, staff, 
and public. 

Kevin F. Moloney, President of the Board, presiding. 

In describing the organization and purpose of the Board of Trustees, Mr. Moloney 
explained to members of the public present now the Trustees serve in a dual capacity: 

as a non-profit corporation empowered to take and hold up to fifty million collars 
in assets; second, as an administrative agency of the city of Boston responsible 
for the general administration of the Library and the representation of its interests 
and needs; therefore, there will be two separate meetings, first as a corporation to 
be followed immediately by a meeting as an administrative agency. Mr. Moloney added 
that the Trustees meetings were open to the public and that questions and comments 
were welcome provided they were reflective of the subject matter presently under 
discussion. 

Mr. Bulger requested the floor and Introduced and welcomed his "esteemed colleague" 
Massachusetts State Senator Royal L. Boiling, Sr., who, he added, has "for many years 
demonstrated a falrthful commitment to the citizens of Boston and particularly to 
the Boston Public Library." Senator Boiling responded that "he was delighted to be 
here." Mr. Moloney then Introduced Ms. Margaret L. Crist, the newly appointed 
Assistant Director for Planning and Administrative Coordination, who was selected 
unanimously by the Board of Trustees on December 8, 1986. 

In the first Order of Business, Mr. Moloney stated that action on the approval 
of Minutes for the Special Meeting of the Corporation on October 28, 1986 and for 
the Regular Meeting of the Corporation on December 8, 1986, will take place at the 
next scheduled Trustees' meeting. 

Mr. Moloney then proceeded to item //2 on the Order of Business focusing on 
proposed plans by the McCourt Company to develop several skyscraper-towers on the 
triangular block which faces the McKlm building on the south side, bordered by 
Huntington Avenue, Blagden and Exeter Streets. Mr. Moloney then called on Douglass 
Shand-Tuccl, consultant to the Trustees on the McKlm restoration, asking him to 
explain a list of concerns regarding the proposed developaent of the triangular 
block which were outlined in a memorandum distributed to the Trustees from Daniel 
Coolidge of Shepley, Bulfinch, Richardson and Abbott, Inc. and principal architect 



^m 



Minutes of Meeting 
Corporation 
March 2, 1987 
Page Two 



for the McKim Restoration Program. Mr. Shand-Tucci began with a summary of a 
recent meeting attended by Mr. Moloney, representatives of the McCourt Company 
and Graham Gund Associates, Mr. Curley, members of the Back Bay Neighborhood 
Association, and himself at which time the plans, elevations and study models 
of the proposed Triangle Block were presented. Mr. Shand-Tucci said, that after 
analysis of the preliminary design plans, both he and Mr. Coolidge recommend to 
the Trustees a "guarded optimism" with respect to minimizing any adverse impact 
the project may have on the library. Mr. Shand-Tucci went on to say that Graham 
Gund, principal architect for the project, has presented an interesting and exciting 
design and one that is "too good to be easily dismissed." Further, there is room 
for "cautious optimism" because of the integrity of the architect which he will 
work to maintain and therefore he will monitor any "damage control" the project may 
have on the library. 

Continuing his presentation, Mr. Shand-Tucci then described nine elements of 
the project with which the Trustees should be concerned with and which will require 
continual review and monitoring in all phases of design and construction: shadadows— 
no additional shadows on the McKim Courtyard are acceptable; site lines— any new con- 
struction visible from the courtyard is undesirable; narrowing of Blagden Street— altera- 
tion of the existing street that interferes with present stacking of delivery and pick-up 
vehicles is unacceptable as is any diminution of turning radius for these vehicles; 
traffic— no traffic analysis has been conducted yet; planting— the proposed row of^^trees 
along Blagden Street next to the McKim Building is inappropriate; position of "Toe" 
building — the east alignment should have a relationship to the South McKim facade; 
use of materials— the pallete of materials and elevation textures are critical to the 
setting of the McKim Building and the relationship of new development to Copley Square, 
in general; water table and sub-soil conditions— a pre-construction survey financed by 
the Triangle Block developer will be required as well as special engineering for founda- 
tions with continual monitoring of water levels and soil movements, vibration dust 
and other problematic environmental conditions created by the new construction. In a 
related but separate concern, the Triangle Block is now included in the Interim Planned 
Development Overlay (IPOD) limiting the height of construction to 120 feet— this Interim 
Overlay is due to expire in April 1987 and Mr. Shand-Tucci and Mr. Coolidge recommend 
that the Trustees support the continuation of the 120-foot height limitation in a 
permanent Zoning Overlay with any variance required for increase in height being granted 
only for a specific development and approved by the Trustees of the Boston Public 
Library. 

At this juncture, the Trustees discussed the merits of the concerns and the 
potential problems in light of their effect on the library. Mr. Bulger expressed 
reservations about any positive results emanating from the traffic studies. Mr. Bulger 
also no<--d that the McKim Building has been designated an Historical Landmark and the 
Trustees' support of the continuation of the 120-foot height limitation in a permanent 
Zoning Overlay should carry considerable weight especially since this view is strongly 
shared by the Back Bay Neighborhood Association. Mrs. Gaines questioned what, if any, 
assurances the Trustees had in preventing the Boston Redevelopment Authority (BRA) 
from granting height variances beyond the 120-foot height limitation provided the 
Triangle Block continues to be included in the IPOD. Mr. Curley responded that the 
variance process is one of negotiation whereby the Zoning Board could indeed grant a 
variance of the height limitation. Mrs. Luthin expressed serious concern on the 



Minutes of Meeting 
Corporation 
March 2, 1987 
Page Three 



potential damage to the library's foundation, created by the new construction 

on the Triangle Block, calling attention to a pre-construction survey demonstrating 

this potential impact and to be financed by the developer. Mrs. Gaines then asked 

if the library had any alliances from whom the library could seek support. Mr. Curley 

said "yes," noting that the Back Bay Neighborhood Association shares similar concerns, 

as expressed in the memorandum. 

Mr. Curley then reported that he plans to attend a BRA hearing on the IPOD issue 
regarding the Triangle Block next week and he requested the authorization from the 
Trustees to testify on behalf of the library in support of keeping the Triangle Block 
in the IPOD and therefore, limiting the height of construction to 120 feet. Further, 
Mr. Curley asked the Trustees to consider taking a position on the various concerns 
which were contained in the memorandum from Mr. Coolidge, remarking that although he 
shared a "guarded optimism" viewpoint, there are issues which will require "continuous 
monitoring." Mr. Moloney agreed and said that he had told the McCourt Company repre- 
sentatives at the prior meeting that the Trustees would discuss these issues and con- 
cerns. Following discussion among the Trustees and on the recommendation of Mr. Curley, 
on a motion duly made and seconded, it was 



"VOTED: to approve as a position of the Board of Trustees and adopt as their 
policy, with regard to the development of the Triangle Block, the 
list of eight concerns as set forth in the memorandum of 29 January 
1987 from Daniel Coolidge of Shepley, Bulfinch, Richardson, and 
Abbott, Inc." 



and, 
"VOTED: 



to authorize Arthur Curley, Director and Librarian, to speak at 
the BRA hearing on behalf of the Trustees in support of keeping 
the Triangle Block in the IPOD." 



Since there was no other business, the meeting of the Corporation adjourned 
at 7:24 p.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



i. . 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, April 6, 1987 



Minutes of Meeting 
In Board of Trustees 
Corporation 
Monday, April 6, 1987 
Page Two 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 7:05 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines, 
Goodwin, and Luthin. Also present were Mr. Leonard Jones, Deputy Director 
for Construction and Repairs, Public Facilities; Mr. David Lolor, Project 
Manager, Public Facilities Department, Construction and Repairs Division; 
Mr. Maury Wolfe of Di Marinisi & Wolfe; members of the Library administration, 
staff, and the public. 

Kevin F. Moloney, President of the Board, presiding. 

The first order of business was the approval of minutes. On a motion 
duly made and seconded, the Minutes of the Special Meeting of October 28, 1986 
and Regular Meetings for December 8, 1986, and January 28, 1987, and March 2, 
1987 were approved. 

In the course of the meeting as a Corporation, at 7:07 p.m. the Trustees 
moved to the Administrative Agency to discuss a proposal for the establishment 
of a child care center in the Dudley Branch Library, then returned to the 
meeting of the Corporation at 7:30 p.m. 

Next, Mr. Moloney reported on a meeting he attended regarding the proposed 
plans by the McCourt Company to develop several skyscraper-tower on the tri- 
angular block which faces the McKim building on the south side and bordered by 
Huntington Avenue, Blagden and Exeter Streets. Representatives of the McCourt 
Company, Graham Gund Associates (principal architect for the project), and John 
Connolly from the Mayor's Office attended the meeting. Mr. Moloney noted that 
he argued the library's concerns of the proposed development as outlined in a 
memorandum distributed to the Trustees at the last meeting from Daniel Coolidge 
of Shepley, Bulfinch, Richardson and Abbott, Inc. including: shadows — no addi- 
tional shadows on the McKim Courtyard are acceptable; site lines — any new con- 
struction visible from the courtyard is undesirable; narrowing of Blagden Street; 
traffic — no traffic analysis has yet to be conducted; planting of trees — the 
proposed row of trees along Blagden Street next to the McKim building is 
inappropriate; study of the water table and sub-soil conditions — a pre and post 
construction survey financed by the Triangle Block Developer should be required 
as well as special engineering for foundations with continual monitoring of 
water levels and soil movements, vibration dust and other problematic environ- 
mental conditions created by the new construction. 

On a separate but related issue, Mr. Moloney pointed out that the Boston 
Zoning Commission met last Tuesday and voted to keep the triangle block in the 
Interim Planned Overlay (IPOD) which limits the height of construction to 120 feet 
— a variance would be required to exceed this height limitation. Mr. Moloney 
added that the McCourt Company may request a variance for two proposed towers of 
approximately 220 and 245 feet high. Therefore, Mr. Moloney said that Daniel 



Coolidge has advised the Trustees to retain Mr. Gilbert Small as a consultant 
to monitor pre and post construction development in the triangle block. Con- 
cluding his remarks, Mr. Moloney noted that John Connolly expressed much 
interest in the development of the IPOD and he has agreed to help the library 
in support of its concerns. 

Mr. Moloney stated that they would address development activities at the 
next meeting and, since there was no other business, the meeting of the Corpora- 
tion adjourned at 7:35 p.m. 



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TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, May 11, 1987 



The Annual Meeting of the Trustees of the Public Library as a Corporation 
was held in the Trustees Room of the McKim Building at 7:15 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, and Mrs. Gaines. 
Mmes. Goodwin and Luthin were unable to attend. Also present were Justice 
Julian T. Houston, Trial Court of the Commonwealth, Roxbury District Court; 
William Johnson, Vice Chair, Examining Committee of the Boston Public Library; 
Douglas Baird, Executive Director, and Nancy Mayo-Smith, President, Board of 
Directors, of Associated Day Care Services of Metropolitan Boston; members of 
the Library administration, staff, and public. 

Kevin F. Moloney, President of the Board, presiding. 

The first order of business was the election of officers. On a motion duly 
made and seconded, Kevin F. Moloney was nominated for President. No other 
nominations were made. In viva voce Mr. Bulger and Ms. Gaines voted for Mr. Moloney 
who was declared elected President. 

On a motion duly made and seconded, William M. Bulger was nominated for 
Vice President. No other names were placed in nomination. In viva voce Ms. Gaines 
and Mr. Moloney voted for Mr. Bulger. Mr. Bulger was declared elected Vice 
President. 

On a motion duly made and seconded, the name of Jane Manthorne was placed in 
nomination for Clerk, with no other nomination. Messrs. Bulger and Moloney and 
Ms. Gaines voted viva voce for Jane Manthorne, who was declared elected Clerk. 

On a motion duly made and seconded, the name of Jamie McGlone was placed in 
nomination for Assistant Clerk, with no other nomination. Messrs. Bulger and 
Moloney and Ms. Gaines voted viva voce for Jamie McGlone, who was declared 
elected Assistant Clerk. 

Next, on a motion duly made and seconded several items were voted on as a 
block, as follows: 

Enabling vote for the signing of bills, special drafts and payrolls 

"VOTED: that any member of the Corporation or, upon 
delegation by the Corporation, the Director, 
the Associate Director, or designated Assistant 
Director be, and hereby is, authorized to sign 
on behalf of the Corporation, bills, special 
drafts, and payrolls of the Library." 



Minutes of Annual Meeting 

Corporation 

In Board of Trustees 

Monday, May 11, 1987 

Page Two 



Enabling vote for the signing of contracts approved by the Board 

"VOTED: that, until the next annual meeting, the President, 
or Vice President, or in the inability of either, 
any member of the Corporation, and by delegation the 
Director, or the Clerk of the Corporation be, and 
hereby is, authorized to sign any and all contracts 
voted to be made by the Board in the name and behalf 
of the Corporation and any and all communications in 
connection with the award of contracts so voted or 
recommended to be so voted and to authorize payments 
under contracts so voted." 

Enabling votes for the acceptance on behalf of the Corporation of those 
gifts, payments made in recognition for special services rendered, and 
payments received for publications and prints executed under library 
sponsorship 

"VOTED: that, until the next annual meeting, by delegation of 
the Trustees of the Public Library of the City of 
Boston, the Director, or the Clerk of the Corporation 
be, and hereby is, authorized to accept on behalf of 
the Trustees gifts, payments made in recognition for 
special services rendered and payments received for 
the publications and prints executed under Library 
sponsorship and, in connection with the acceptance of 
same, to endorse on behalf of the Trustees checks so 
received, said amounts to be reported to the Board at 
the next annual meeting." 

Enabling vote for the acceptance on behalf of the Corporation of those 
gifts, pajnnents to be added to funds already established in the General 
Investment Account 

"VOTED: that, until the next annual meeting, by delegation of 

the Trustees of the Public Library of the City of Boston, 
the Director, or the Clerk of the Corporation be, and 
hereby is, authorized to accept on behalf of the Trustees 
gifts to be added to funds already established in the 
General Investment Account, the acceptance of said 
amounts to be reported to the Board at their next 
meeting." 

Mr. Moloney proceeded to item #9 on the order of business calling on Mr. Cur ley 
to report on gifts and grants received by the Library during the year. Mr. Cur ley 
said that the Trustees had in their folders a detailed list of gifts and grants 
the Library received during 1986/87. Significant gifts and grants were as follows: 







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Minutes of Annual Meeting 

Corporation 

In Board of Trustees 

Monday, May 11, 1987 

Page Three 



Minutes of Annual Meeting 

Corporation 

In Board of Trustees 

Monday, May 11, 1987 

Page Four 









Addition to Existing Funds 

Antiquarian Booksellers $ 

Boston Authors Club 

Rita Dlnneen 

Marjorle Gibbons 

G.K. Hall Associates 

Friends of Klrsteln 

McKlm 

Philip J. McNlff 

Thomas Nason Memorial (royalties) 

Wlggln 
New Funds 

Ruth M. Bleecker 

The Stephen and Sybil Stone Foundation In honor of 
Sinclair Hltchlngs 
Development 

The Boston Globe Foundation $ 

Other gifts 
Grants 

5 Cluster grants for Automation 

2 LSCA 

3 State Competitive 



1,500.00 

250.00 

500.00 

55.00 

128.75 

8,534.67 

1,529.00 

500.00 

16,012.59 

1,000.00 

940.00 

5,000.00 

200,000.00 
17,467.00 



383,857 
336,143 
450,000 
484,189 
500,000 



Other Significant Gifts 

Boston Inspectlonal Services 

Connlck Stained Glass Studios 



Charles Harte (Flossmoor, IL) 



Mr. and Mrs. Lanlng Humphrey 



Dr. Joseph Rublnl (Florida) 
Robert Severy 



Irwin Hoffman 



Estate of Herbert Klelst 



Simon Tenenbaum 



Dr. Mark Altschule 



Photographs of Boston 
buildings, four file drawers 

Archives - virtually 
everything In the studio 
Including full-size stain 
glass windows panels 

1,276 lantern slides of 
Europe, 1890-1910 

runs of New England Society 
Register, two autograph books 
of musicians, scrapbook of music 
critic Warren Story 

12 wall maps, 1845-1918 

Over 1,000 photographs of 
South Boston & Rosllndale. 
(In memory of Marjorle 
Gibbons) 

several paintings 

912 Sound Recordings 

approximately 100,000 comic 
books 

a collection of works by 
Thomas Rowlandson valued at 
$19,810 



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Strengthening Metropolitan Libraries (State) 
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18,654 



Office of Education: Massachusetts Newspaper Program 174,543 



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TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, May 11, 1987 



Prior to the meeting of the Corporation, at 7:39 p.m. the Trustees moved 
to the Administrative Agency to accommodate Justice Julian T. Houston who was 
asked to make a presentation on a proposed child care center in the Dudley 
Branch Library, then returned to the meeting of the Corporation at 8:30 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, and Mrs. Gaines. 
Mmes. Goodwin and Luthin were unable to attend. Also present were Justice 
Julian T. Houston, Trial Court of the Commonwealth, Roxbury District Court; 
William Johnson, Vice Chair, Examining Committee of the Boston Public Library; 
Douglas Baird, Executive Director; and Nancy Mayo-Smith, President, Board 
of Directors, of Associated Day Care Services of Metropolitan Boston; members 
of the Library administration, staff, and public. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney proceeded to the first item on the order of business 
related to automation and cluster development. Mr. Curley reported that 
the Metro Boston Library Network's Request for Proposal (RFP) closing date 
was last week and, as expected, five vendors submitted proposals. Mr. 
Curley then noted that Richard Boss, automation consultant to the Trustees, 
plans to submit his analysis and recommendations very soon. Mr. Curley 
then added that there was a meeting held today with the Directors of the 
member libraries of the automated cluster project (Brookline, Cambridge, 
Chelsea, Maiden, and Newton) and they expect to recommend a vendor within 
one month. Ms. Crist, Assistant Director for Planning and Administrative 
Coordination, noted that there was a high level of enthusiasm from the 
member libraries and this will positively impact on the selection process. 
In addition, Ms. Crist added, several task forces have been established 
in order to analyze and evaluate various segments of the automation plans. 
Mr. Curley concluded his remarks citing that the selection of a vendor 
is a complex process because of the various libraries involved, in addition 
to a high level of interest from the Massachusetts Board of Library Commiss- 
ioners. 

Next, Mr. Moloney said that the Board, in the interest of time, would 
pass on McKim Restoration and Development activity reports until the next 
meeting. 

With no other business, the meeting adjourned at 8:37 p.m. 



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• . 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, June 22, 1987 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 6:30 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines, 
Goodwin, and Luthin. Also present were Mr. David Lalor, Project Manager, 
Public Facilities Department, Construction and Repairs Division; members 
of the Library administration, staff, and public. 

Kevin F. Moloney, President of the Board, presiding. 

The first Order of Business was the approval of minutes. On a 
motion duly made and seconded, the Minutes for Regular Meetings of April 6 
and May 11, 1987 and Annual Meeting of May 11, 1987, were approved, subject 
to corrections. 

The next item in the Order of Business was the Metro Boston Library 
Network (MBLN) . Mr. Curley provided background on the selection process for 
a vendor which would provide a shared automated library system for the libraries 
of Boston, Brookline, Cambridge, Chelsea, Maiden, and Newton. Mr. Curley said 
that he was very pleased to report that at their meeting on June 18, 1987, the 
directors of the six member libraries in the MBLN voted unanimously to enter 
into final negotiations with Data Research Associates, Inc. (DRA) , St. Louis, 
Missouri, for a contract to establish a shared automated library system. Mr. 
Curley added that since the Trustees of the Public Library of the City of 
Boston serve as the fiscal agent for the MBLN, he was requesting authorization 
from the Trustees to proceed with the final contract negotiations with DRA. 
Mr. Moloney asked about the funding of the project. Mr. Curley responded 
that federal and state funds totalling $2,100,000 million dollars have been 
approved for the project, of which 1/3 has been allocated from the federal 
government and 2/3 from the Commonwealth of Massachusetts. Mr. Curley then 
added that the contract separates out the maintenance services and tele- 
communications equipment from the contract with DRA. Regarding the main- 
tenance services contract, Mr. Curley said that the MBLN was recommending 
DRA or Digital Equipment Corporation, and Data Comm Systems, Inc. for tele- 
communications equipment. Mrs. Luthin inquired about the annual maintenance 
services fees. Mr. Kelly responded that DRA will provide free maintenance 
services for one year and estimated annual maintenance services fees once the 
one-year warranty runs out in the range of $75,000 to $100,000. Mr. Curley 
added that these costs will need to be negotiated with the other member 
libraries of the MBLN. Mrs. Gaines inquired about memory storage capa- 
bilities and safeguards for data retrieval if the electrical system were to 
fail. Mr. Kelly responded that the DRA system will provide for up to 96 
megabytes of main memory storage in addition to backup takes maintained and 
stored off-sight. Mr. Curley concluded his presentation noting that DRA has 
stipulated the full delivery of hardware equipment within ninety days after 
the successful completion of the contract. Following discussion among the 
Trustees and on the recommendation of Mr. Curley, on a motion duly made and 
seconded, it was 



Minutes of Meeting 
Corporation 
June 22, 1987 
Page Two 

"VOTED: pursuant to provisions of state and federal grants awarded by 
the Massachusetts Board of Library Commissioners to the Metro- 
Boston Library Network for which the Trustees of the Public 
Library of the City of Boston serve as fiscal agent, that Arthur 
Curley, Director and Librarian, of the Public Library of the 
City of Boston be, and hereby is, authorized to enter into a 
contract with Data Research Associates, Inc., 1276 North Warson 
Road, St. Louis, MO 63132, providing a shared automated library 
system for the libraries of Boston, Brookline, Cambridge, Chelsea, 
Maiden, and Newton at a cost not to exceed two million four 
hundred thousand dollars and no cents ($2,400,000.00)." 



and 
further, 

"VOTED: 



to authorize Arthur Curley, Director and Librarian, to enter 
into a related contract for maintenance services with DRA or 
Digital Equipment Corporation at the six member libraries of 
the Metro-Boston Library Network at a cost not to exceed seven 
thousand dollars and no cents ($700,000.00) over a five-year 
period." 



and, 

"VOTED: to enter into a contract with Data Comm Systems, Inc., for 
telecommunications equipment for use with said system at a 
cost not to exceed three hundred and fifty thousand dollars 
and no cents ($350,000.00)." 

In the course of the meeting as a Corporation, at 6:50 p.m. the 
Trustees moved to the Administrative Agency to accommodate Mr. David Lalor, 
who was present to report on library buildings, capital projects, and 
their repair and maintenance. At. 7:10 p.m. it was voted to go into 
Executive Session for matters related to collective bargaining with 
announcement that the public meeting would resume after the Executive 
Session. The meeting of the Corporation resumed at 7:30 p.a. 

Next Mr. Moloney turned to votes related to additions to funds 
in the General Investment Account and the Distribution of Certain Income. 
On a motion duly made and seconded, it was 

"VOTED: that the sum of $30,010.01 representing miscellaneous gifts 

and royalties contributed to funds established in the General 
Investment Account be added to the respective funds in the 
General Investment Account as follows: 



Minutes of Meeting 
Corporation 
June 22, 1987 
Page Three 



&m 



Antiquarian Bookseller 
Boston Authors Club 
Rita Dinnneen 
Marjorie M. Gibbons 
G. K. Hall Associates 
Friends of Kirstein 
McKim 

Philip J. McNiff 
Thomas Nason Memorial 
Wiggin 



and 



further, 

"VOTED : 



AMOUNT 

$1,500.00 
250.00 
500.00 
55.00 
128.75 
8,534.67 
1.529.00 
500.00 
16,012.59 
1,000.00 



UNITS 

473 
79 
158 
18 
41 
2,692 
482 
158 
5,051 
315 



and, 
"VOTED 



and, 
"VOTED: 



the basis of'i.:Tu:2: oTiiii iiiiT'"' *"""" - 



Chat Arthur Curley, Director and Librarian of the Publl. 
from July 1, 1986 to June 30. 1987." ^ ^ 



B^F^^ o^-s::— e"a-ri:rebi L^r ^-"^ 

^^ He":ri%r.r^:.-Vrx1sf to-Ju- l^^Vsr 

ct"co^x°:ct^^^?r^^^^t^^?^e at!:^ b" i" ""°-"°^ 

|he provisions of the Lll I'l'stVLXiTl ITZll.'l 
Benton, as required by the 12th Clause of Said Will!" 



■M 



7 



Minutes of Meeting 
Corporation 
June 22, 1987 
Page Four 



Minutes of Meeting 
Corporation 
June 22, 1987 
Page Five 



and 

further, 

"VOTED: that Arthur Curley, Director and Librarian of the Public 

Library of the City of Boston, be, and hereby is, authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Josiah H. 
Benton, as defined by the Agreement of Compromise, dated 
January 15, 1935 and made in connection with the administration 
of the trust created by said Clause, four-tenths of the income 
of the Benton Book Fund for the period from July 1, 1986 
to June 30, 1987, inclusive, now held in the custody of the 
Collector-Treasurer of the City of Boston, and to the Trustees 
of the Public Library of the City of Boston the remaining 
six-tenths of said income for said period to be applied to 
the purchases provided in said agreement of Compromise." 

The next item on the order of business was the contract for invest- 
ment counseling services. Mr. Curley reported that Stephen Paine of 
Thorndike, Doran, Paine & Lewis, investment counsel for the library, was 
unable to attend the meeting due to a prior commitment. Mr. Curley said 
that he was very pleased with the library's investment portfolio, the 
firm's .prompt delivery of service, and recommended a renewal of the 
contract. The Trustees concurred with Mr. Curley and, on a motion duly 
made and seconded, it was 



"VOTED: 



that the agreement with Messrs. Thorndike, Doran, Paine & 
Lewis, 28 State Street, Boston, Massachusetts, for investment 
counseling services be renewed for the period July 1, 1987, 
through June 30, 1988, in accordance with the terms specified 
in the agreement." 



and 



further, 

"VOTED: that Arthur Curley, Director and Librarian, be, and hereby is, 
authorized to make from time to time as specified in the 
agreement for the period July 1, 1987, through June 30, 
1988, between the Trustees of the Public Library of the 
City of Boston and Messrs, Thorndike, Doran, Paine & Lewis, 
28 State Street, Boston, Massachusetts, the payments 
prescribed by said agreement from undistributed income 
of the General Investment Account if he finds that the 
conditions precedent to such payment have been fulfilled." 



At this point Mr. Moloney reviewed the current activities of the 
McKim restoration project: the architects from Shepley, Bulfinch, 
Richardson, and Abbott have completed the design development drawings; 
the McKim building project committee will be meeting on Saturdays through- 
out the rest of the summer to review over eighty completed design development 
drawings; the restoration program will likely take place in four or five 
phases rather than three phases as originally planned; in light of 
budgetary concerns, it may be necessary to request more public funding; 
Mr. Curley noted that the cities of Chicago and Los Angeles have appro- 
priated $13,400,000 for the McKim restoration project; the completed design 
development drawings will be submitted to the Trustees for formal approval 
during September 1987. 

Mr. Moloney then addressed the Triangle Block/McCourt Development 
proposal. Mr. Moloney reported that Daniel Coolidge of Shepley, Bulfinch, 
Richardson, and Abbott, Inc. has recommended McPhail Associates, Inc. of 
Cambridge, Massachusetts to conduct geo-technical studies on behalf of the 
Corporation, subsequent to the McCourt Company's agreement to finance the 
studies. Mr. Moloney said that he recently met with representatives from 
McPhail Associates, Inc. and he supports the recommendation. On a related 
issue, Mr. Moloney reported that the Zoning Commission of the City of Boston 
amended height restrictions and increased the off-street parking spaces 
five levels below ground. Mr. Moloney said that he is monitoring this 
situation very closely. Following discussion among the Trustees, and on a 
motion duly made and seconded, it was 

"VOTED: to authorize Arthur Curley, Director and Librarian, to enter 
into an agreement with McPhail Associates, Inc., 30 Norfolk 
Street, Cambridge, Massachusetts, for geo-technical con- 
sulting services on behalf of the Corporation for the 
purposes set forth in the June 4, 1987 letter of agree- 
ment between the McCourt Company and the Trustees." 

Since there was no other business, the meeting of the Corporation 
adjourned at 7:50 p.m. 



mn&mi 



TkUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, September 28, 1987 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 6:54 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines 
and Luthin. Absent was Ms. Goodwin. Also present were the Honorable Julian 
T. Houston, Ms. Angelo Ferrario of Associated Day Care Services, members 
of the Library administration, staff and public. 

Kevin F. Moloney, President of the Board, presided. 

Mr. Moloney opened the meeting and noted that he was still awaiting 
Ms. Goodwin who had been expected to arrive a few minutes after 6:30 from 
a Channel 5 taping session. 

The first item in the Order of Business was the approval of the minutes. 
On a motion duly made and seconded, the Minutes for the Regular Meeting of 
June 22, 1987, were approved. 

The next item on the Order of Business was the reinvestment of funds 
in the General Investment Account. At Mr. Moloney's request, Mr. Liam Kelly 
explained that the list included funds which require that all or part of 
the income be added back to the principal. On a motion duly made and seconded, 
it was 



II 



VOTED: that the sum of $40,676.35 representing the income for 
the period from July 1, 1986 to June 30, 1987 earned 
by the following funds in the General Investment Account 
be reinvested in these funds in the General Investment 
Account as required by their authorizing votes on the 
basis of $3.41 per unit which is hereby determined to 
be the present fair value per unit: 



FUND 

Joan of Arc Fund $ 

Boston Public Library Staff Cent. Fund 

Centennial Fund 

John Deferrari Fund 

Leo M. Friedman Fund 

Lee M. Friedman Memorial Fund 

J L.M. Friedman - Books for Rare Book Dept 

Dr. Samuel Abbott Green Memorial Fund 

Arthur W. Heintzelman Memorial Fund 

G.K. Hall Associates Fund 

Library Art Fund 

Marjorie Wiggin Prescott Fund 



INCOME 

1,923.84 

2.848.74 

65.23 

5,109.04 

12,856.63 

37.45 

. 349.92 

12,595.86 

616.44 

270.97 

153.10 

12.10 



UNITS 

564 
835 
19i 
1,498 
3,770i 

Hi 
102i 
3,694 
181 
79 
44i 
4 



'^^ 



Minutes of Meeting 
Corporation 
Monday, September 28, 
Page Two 



1987 



FUND 

Ellery Sedgwick Fund 

Shakespeare-Emerson Fund 

Helen 0. Storrow Fund 

J Wedgewood Club 25th Anniversary Fund 

Stow Wengenwroth Fund 



INCOME 



UNITS 



266.17 


78 


89.86 


26J 


3,210.03 


941J 


97.43 


29 


173.54 


50J 



TOTAL 



$ 40,676.35" 



In the course of the meeting as a Corporation, at 7:04 the Trustees 
moved to the Administrative Agency to accommodate the Honorable Julian T. 
Houston and others present for discussion of the Dudley Branch Library. The 
meeting of the Corporation resumed at 7:26 p.m. 

Mr. Moloney introduced Mr. Dan Coolidge of Shepley, Bulfinch, Richardson 
and Abbott, Inc. Mr. Coolidge exhibited floor plans and illustrations as 
he presented recommendations from design/development phase of the McKim Restora- 
tion. He reported that the restoration, now scheduled for $21,000,000 owner's 
cost and a certain amount construction, is envisioned in phases. The first 
would be the Bates Hall floor where the main entrance would be restored and 
cleaned, with additions of improved lighting and a bookstore for impulse 
buying. Also on the first floor would be a suite containing an information 
center, a tearoom (which still requires code work), and a lecture and exhibition 
hall (usable with the McKim lobby) to augment the Rabb lecture hall. 

The second phase would deal with "hinge," or junction, of the two buildings 
and would also encompass restoration of the McKim basement. The former area 
would house microtext, a revised newspaper room, another exhibition room and 
stacks; the catalog function would be associated with a book belt fed from the 
sixth floor on one side and the third on the other. A periodical Request and 
Delivery area relates to the Johnson Building. Periodical reference is associated 
with both buildings, as is the photoduplication center a new stacks elevator. 
In the basement would be a government document room enlarged by 20Z (Mr. Coolidge 
commented, "Never large enough, but sufficient for a core collection."), the map 
collection, the building's mechanicals, and restrooms ("A novelty for the people 
who work here") . Also included in the second phase would be work on two existing 
elevators, and the addition of a third serving the stacks, to improve handicapped 
access. A stairway descending to the lower lobby would lead to the courtyard. 
Improved basement lighting is expected to minimize the feeling of being underground. 

Bates Hall, cleaned and restored, would be a multi-use area and reception 
to the library offices. The top floor would be restored, with improved lighting, 
in the final phase for reasons related to heating and ventilation. As it has 
from the beginning of the library, it would house rare books and special collections. 



Minutes of Meeting 

Corporation 

Monday, September 28, 1987 

Page Three 



It would also house sound tables, the music library, and prints. 

Design themes recurrent throughout Mr. Coolldge's presentation Included 
the desire to respect the past In restoration ("respecting the Ghost of McKlm") , 
and the desire to enable the library to retain the flexibility of use It 
has enjoyed In this building. Mr. Coolldge concluded his presentation by dis- 
playing artists* renderings Illustrating these themes In the tearoom, the window 
treatment of the government documents room, the basement featuring Improved lighting 
and glazed tiles, and sketches of elevator cages retaining a period atmosphere 
visually although equipped with modern safety features. 

Responding to Mr. Moloney's question about the completion date for working 
drawings, Mr. Coolldge said about a year to finish the drawings and obtain a price. 
Mr. Moloney and Mr. Coolldge clarified that the plans and drawings presented to- 
night were for approval of the design/development phase, and that McKlm restoration 
cannot proceed without approval at this point. On a motion duly made and seconded. 
It was 



"VOTED: that the design development drawings and Specifi- 
cations and Appendix , dated 8 June 1987, revised 
1 September 1987, having been reviewed by the 
Trustees be, and the same hereby are, approved." 

Thereupon, at 7:A4 p.m., Mr. Moloney entertained a motion to hold the 
coroprate meeting open pending Mrs. Luthln*s return and move Into the meeting 
of the Administrative Agency. At 7:53, returning to the meeting of the Corpora- 
tion, It was voted to go Into executive session for discussion of collective 
bargaining. The meeting of the Administrative Agency resumed at 8:08 p.m. 
for discussion of the budget and concluded at 8:18 p.m. 

Mrs. Gaines asked about reopening the fire-damaged West Roxbury Branch 
Library. Ms. Loke answered that the first floor opened last Friday. The 
basement Is being painted, and It Is hoped that the basement can reopen In 
a week. She noted that the Public Facilities Department has been very responsive 
and helpful In this emergency situation. 

The subject of the West Roxbury addition was raised but not discussed. 

There being no other business, the meeting of the Corporation adjourned 
at 8:22 p.m. 



. TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In State House, Room 330 
Wednesday, October 7, 1987 



A Special Meeting of the Trustees of the Public Library as a Corporation 
was held at 12:45 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines, Goodwin, 
and Luthin. Also present were the Honorable Julian T. Houston, Roxbury District 
Court; Ms. Angela Ferrario and Mr. Douglas Baird of Associated Day Care Services 
of Metropolitan Boston; members of the library administration. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney welcomed the members present and thanked Mr. Bulger for hosting 
the meeting. Mr. Moloney noted that the issue under discussion is the library's 
plan for renovation of space on the second floor of the Dudley Branch Library to 
accommodate the Library's literacy center and a drop-in child care center managed 
by Associated Day Care Services of Metropolitan Boston. Mr. Moloney recalled that 
last spring Justice Houston submitted a proposal to the Trustees from Associated 
Day Care Services, Inc. to place the day care facility in the Dudley Branch Library. 
Mr. Moloney then called on Mr. Curley to brief the Trustees regarding the status 
of the proposal. 

Mr. Curley recalled that at the last Trustees' meeting on September 28, 1987 
the Trustees asked Mr. Curley to request from the Public Facilities Department 
a written commitment to the project and cost estimates of the renovation program. 
Mr. Curley reported that Ms. Lisa Chapnick, Director, Public Facilities Department 
responded in a letter dated October 2, 1987 enthusiastically supporting the proposal 
but did not specifically mention financial costs. However, Mr. Curley felt this 
was a reasonable commitment and recommended to the Trustees to authorize him to 
enter into negotiations with Associated Day Care Services, Inc. to develop an 
appropriate contractual arrangement based on assurances from the Public Facili- 
ties Department affirming its financial commitment to the renovations. Justice 
Houston stated that the Roxbury District Court has committed $70,000 and he plans 
to raise additional funds through fundraising efforts. Mr. Moloney asked if there 
was any discussion. Ms. Goodwin, in reference to the letter from Ms. Chapnick that 
the "Public Facilities Department is committed to providing architectural services 
for the project," asked for clarification of this point. Mr. Curley responded that 
this refers to the conceptual and working drawings which will need to be done for 
the renovation project. There being no further discussion, and at Mr. Curley's 
recommendation, on a motion duly made and seconded, it was unanimously 

"VOTED: that Arthur Curley, Director and Librarian, be, and 
hereby is, authorized and directed to proceed toward 
entering into contracual negotiations with Associated 
Day Care Services of Metropolitan Boston, subject to 
financial assurances from the Public Facilities Depart- 
ment to provide for the renovations, for the purposes 
of establishing literacy and drop-in child care centers 
in the Dudley Branch Library." 






'^■>'}{^y[''^-':>.^i^;',/-'f^'-' 



Minutes of Meeting 

Cocporation 

In State House, Room 330 

Wednesday, October 7, 1987 

Page Two 



Following the vote. Justice Houston thanked the Trustees for their support 

of this effort and expressed his appreciation to Arthur Curley and his staff, 

remarking that this would not have been possible without the library's encourage- 
ment. 

The meeting adjourned at 12:55 p.m. 



'■5ff^ 






TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Tuesday, November 24, 1987 



A meeting of the Trustees of the Public Library as a Corporation was 
held at 6:40 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. Gaines, 
Goodwin, and Luthin. Also present were Stephen Paine, Robert Payne, and 
Maureen Robinson of Thorndike, Doran, Paine & Lewis, investment counsel; 
Barbara Selvitella, President, Massachusetts Library Trustees Association; 
Elaine Taber, Policy Analyst, Mayor's Office; John Thomson, President, City- 
Wide Friends of the Boston Public Library; members of the Library administra- 
tion, staff, and public. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney commended Mr. Bulger on behalf of the Board of Trustees for 
the recently successful passage of the Public Library Improvement Act filed 
by Senate President Bulger which will provide $45 million of state funds in 
support of local and regional public libraries. Following a round of applause, 
Mr. Bulger noted that this legislation "will help us preserve, foster, and 
expand the Commonwealth's free public library system for years and generations 
to come." Ms. Selvitella, on behalf of the Massachusetts Trustees Library 
Association, presented Mr. Bulger with a token of their appreciation citing 
"this major accomplishment and thanking him for his continuing commitment to 
public libraries." Mr. Curley also thanked Mr. Bulger for his outstanding 
achievement on behalf of librarians across the Commonwealth. 

Next Mr. Moloney stated that action on the approval of Minutes for the 
Regular Meeting of the Corporation on September 28, 1987 and Special Meeting 
of the Corporation on October 7, 1987 will take place at the next scheduled 
Trustees' meeting. 

Mr. Moloney then invited Stephen Paine and Robert Payne of Thorndike, 
Doran, Paine & Lewis to report on the Library's investment portfolio as of 
October 1987. Mr. Paine distributed to the Trustees a detailed financial 
report of the Library's accounts. Mr. Paine outlined the investment objec- 
tives of the Library's endowment funds: the Library is a non-profit organiza- 
tion with endowment assets of $12.5 million as of October 1987; the purpose 
of the Endowment is to provide long-term financial stability to benefit the 
Library; consistent with the real return and income criteria, the asset mix of 
the account is expected to be 60 to 80 percent (currently 59. IZ) equities and 
20 to 40 percent cash equivalents and bonds; the portfolio has divested all 
companies doing business in South Africa as of June 30, 1987 with minimal 
disruption of the portfolio; Library's portfolio is going generally well despite 
the impact of October's decline of the stock market; the Library's investment 
portfolio reflects a 5Z growth in value as of November 1987 as compared to the 
value of December 31, 1986. 



'mss 



Minutes of Meeting 

Corporation 

Tuesday, November 24, 1987 

Page Two 



Minutes of Meeting 

Corporation 

Tuesday, November 24, 1987 

Page Three 



In the course of the meeting as a Corporation, at 7:35 p.m. the Trustees 
went into executive session to discuss the collective bargaining contracts. 
At 8:40 p.m. the meeting of the Corporation reconvened for a discussion of 
the collective bargaining contracts. 

Mr. Curley said that he shared with the Trustees in advance the proposed 
collective bargaining agreements negotiated with the Boston Public Library 
Professional Staff Assocation (PSA) and the American Federation of State, 
County and Municipal Employees, Council 93, Local 1526 (AFSCME) . Further, 
Mr. Curley added, the proposed revised salary scales for management staff. 
Director, and Associate Director are also included. Mr. Curley said that 
the negotiating sessions were very productive and he recommended to the Trustees 
adoption of the two contracts and the revised salary scales for management as 
submitted. Mr. Moloney said that Michael Oilman of Holtz and Oilman, P.C. 
reviewed the collective bargaining agreements, and he has recommended to the 
Trustees approval and execution of the contracts subject to and conditioned 
upon a proviso. At Mr. Curley* s recommendation, on a motion duly made and 
seconded, it was 



"VOTED: 



to adopt the provisions of the contract of the 
Professional Staff Association subject to and 
conditioned upon the Mayor *s submitting to the 
City Council a request for such a supplemental 
appropriation necessary to fund the cost items 
contained in said agreement for fiscal year 1988." 



and 



"VOTED: 



to adopt the provisions of the AFSCME contract 
subject to and conditioned upon the Mayor's 
submitting to the City Council a request for 
such a supplemental appropriation necessary to 
fund the cost items contained in said agrement 
for fiscal year 1988." 



and 



"VOTED: 



to approve the revised salary scales for manage- 
ment subject to and conditioned upon the Mayor's 
submitting to the City Council a request for such 
a supplemental appropriation necessary to fund 
such revised salary scales." 

The next item on the order of business was the appointmr»nt of the 1987/1988 
Examining Committee of the Boston Public Library. Mrs. Gaines, who serves as 
Chair of the Committee, reported that sixteen distinguished citizens have accepted 
appointments to the Committee and Ms. Joan Byrne, Founder and President of the 
Roslindale Friends Branch Library Friends Oroup, will serve as Vice-Chair. 
Mrs. Oaines added that most members have close affiliations with libraries and 



the remaining members have expressed an interest in serving on the Committee. 
Trustees Moloney and Goodwin added that the list of members is a very impressive 
one. Following these introductory remarks, the Examining Committee was appointed 
as follows: 

Joan Byrne, Founder and President of Roslindale Friends; Dawn B. Daly, 
Director of Development, Robert F. Kennedy Action Corps; V. Paul Deare of 
Roxbury, Director, Center for Communication Media, University of Massachusetts/ 
Boston; Paul Faircloth, member, Jamaica Plain Friends; William Johnson, Chief 
Archivist, John F- Kennedy Library; Lorraine Khan-Broy, Librarian, Grover 
Cleveland School; Marisela Latimer, Director of Counseling and Advocacy, 
La Alianza Hispania; Paul J. Lynch, South Boston community representative; 
Robert Mulligan, Justice of the Superior Court; Barbara Oakes of Dorchester, 
Secretary of the Lower Mills Friends; Marc Seigle of West Roxbury, Attorney 
and member of the West Roxbury Friends Board of Directors; Pamela Seigle, 
Project Director, Stone Center, Wellesley College and President of the West 
Roxbury Friends; Robert Smith, President of the Friends of Hyde Park Branch; 
Robert D. Stueart of Wellesley, Dean of the Simmons College Graduate School 
of Library and Information Science; Deborah Thomas, member of the Egleston 
Square Friends; and Mary Van Meter, member of the Associates of the Boston 
Public Library and a volunteer in the Fine Arts Department. 

Mrs. Gaines concluded her report stating that the first meeting of the 
Examining Committee will be held on December 1, 1987. 

Next, Mr. Moloney said that a contract with Shepley, Bulfinch, Richardson 
& Abbott, Inc., to provide for the preparation of working drawings and detailed 
specifications for construction of the first phase of the McKim restoration 
project, needs to be considered. Mr. Moloney noted that Victor Hagan, Chief 
Engineer, Public Facilities Department, highly recommends to the Trustees to 
enter into an agreement amending the existing agreement with Shepley, Bulfinch, 
Richardson & Abbott, Inc. On a motion duly made and secondedf it was 

"VOTED: that the Trustees enter into an agreement amending 
the existing agreement with Shepley, Bulfinch, 
Richardson & Abbott, Inc. to provide for the prepa- 
ration of working drawings and detailed specifications 
for construction of the first phase of the McKim restora- 
tion project and for the supervision of actual construction 
thereof at a professional fee for all basic architectural 
and engineering services in an amount not to exceed 
$1,721,100, and for certain supplementary services in 
an amount not to exceed $780,000, but at rates stated 
in the contract, in any event in the aggregate not to 
exceed $2,501,100." 

Next, Mr. Curley requested authorization from the Trustees to enter into 
a contractual agreement with Jonathan L. Barkan of Communications for Learning 
to assist with the design and production of graphics and audiovisual materials 
in support of the library's fundraising campaign, On the recommendation of 






Minutes of Meeting 

Corporation 

Tuesday, November 24, 1987 

Page Four 



Mr. Cur ley, and on a motion duly made and seconded, it was 

"VOTED: that the Trustees of the Public Library of the City 

of Boston authorize Arthur Curley, Director and Librarian, 
to enter into an agreement with Communications for Learning, 
395 Massachusetts Avenue, Arlington, MA 02174, for the 
provision of graphics and audiovisual services for the 
development campaign in an amount not to exceed $85,000 
to be paid from unrestricted trust funds." 

Next, Mr. Curley presented the FY1989 Eastern Massachusetts Regional 
Library System Budget request noting that this request reflects a reduction 
over the last three years because the funding was fixed by the legislature, 
but it continues the plan of service as adopted by the full membership of 
the Eastern Region. On the recommendation of Mr. Curley, and on a motion 
duly made and seconded, it was 

"VOTED: to approve the FY1989 Budget for the Eastern 
Massachusetts Regional Library System in the 
amount of $3,171,530." 

The next item on the order of business was the tentative calendar of 
Trustees Meetings for 1988. Mr. Moloney asked the assistant clerk to check 
with each Trustee at a later time to confirm the proposed dates. 

In other business, Mrs. Gaines requested that the Annual Trustees Reception 
and Recognition Ceremony for Library Staff be permanently scheduled for the 
second Friday in September provided it does not conflict with any holidays. 
The Trustees concurred with this suggestion. 

There being no other business, the meeting of the Corporation adjourned 
at 9:05 p.m. 



WSM^^ 



'1% 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Tuesday, February 16, 1988 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 7:40 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. 
Gaines and Luthin. Mrs. Goodwin was unable to attend. Also 
present were members of the Library administration, staff, and 
public. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney opened the meeting calling on Mr. Curley to 
report on the development activities ongoing in the library. Mr. 
Curley said that a great deal is happening behind the scenes in 
preparation for the fundraisiang campaign. To this end, Mr. 
Curley said that he was pleased to share with the Trustees the 
case statement booklet entitled "Campaign for The Library" which 
will be used as a tool to solicit contributions from chief 
executive officers of corporations. Next, Mr. Curley distributed 
a mock-up of a brochure which will eventually be used as a 
fundraising appeal to the general public and individuals. 
Further, an audiovisual presentation is being developed featuring 
interviews of prominent individuals who describe the influence 
and services of the library including Thomas Boylston Adams, Ann 
Beha, Anne Bernays, William Bulger, Allan Rohan Crite, Kahlil 
Gibran, Oscar Handlin, Kevin F. Moloney, and William O. Taylor. 
Sam Perry, who has volunteered tutoring students in Bates Hall 
for many years, will also be interviewed with fifteen of his 
former students. Mr. Curley said that the campaign brochure and 
audiovisual presentation are expected to be completed by April. 
On a related public relations issue, Mr. Curley said that the 
galleys of the library's annual report are complete and the 
graphics department is designing the cover. Further, Mr. Curley 
described the plans for a library newsletter which will initially 
be produced quarterly and which is being designed for several 
audiences: the general public, local community, libraries across 
the state, national library audience, and the Boston Public 
Library staff. Mr. Curley passed around a mock-up of the 
masthead designed for the newsletter which he expects the first 
issue to be issued in early spring. Mrs. Gaines asked about the 
publication plans for the Report of the Examining Committee 
covering the period of April 1986 through March 1987. Ms. 
Manthorne responded that the galleys are ready and that the 
Examining Committee Report will be published as part of the 
library's annual report slated for publication in early spring. 

In the Director's report, Mr. Curley announced that the 
Honorable Raymond L. Flynn, Mayor of the City of Boston, the 






Minutes of Meeting 

Corporation 

Tuesday, February 16, 1988 

Page Two 



Trustees and Director of the Boston Public Library, and the 
Friends of the West Roxbury Branch Library will gather together 
on Saturday, March 26, 1988, at 11:00 a.m. to celebrate the 
Groundbreaking for the addition to the West Roxbury Branch 
Library to be followed by a reception in the branch library. Mr. 
Curley then reported that the ideas of two library staff members, 
Ms. Catherine M. Coyne, Children's Librarian, Adams Street 
Branch, and Walter E. Newman, Paper Conservator, Rare Books & 
Manuscripts, were selected to be funded and implemented by the 
Boston Works Smarter Review Committee at Boston City Hall. Ms. 
Coyne proposed purchasing child-size chairs for pre-school story 
hours and Mr. Newman proposed the purchase of an ultrasonic 
encapsulator which encloses fragile rare manuscripts and 
documents in a clear polyester to preserve them and permit safe 
handling. At this time, on a motion duly made and seconded, it 
was 



"VOTED: 



by the Trustees of the Library to 
congratulate Ms. Coyne and Mr. Newman 
on their successful contributions to 
the Boston Works Smarter Program . " 

Mr. Curley then announced that the Friends of the Jamaica 
Plain Branch Library have received a grant under the Boston 
Greenspace Alliance administered by the Boston Foundation for 
$1,700 for a landscaping and signage program. Next, Mr. Curley 
said that the library recently received a grant of $30,000 from 
the Junior League of Boston which will make possible a decent 
program for tour guides in the library. The library's film 
series entitled "Cary Grant: the Paramount Years," Mr. Curley 
said, has been awarded the 1987 Best Film Series Award by the 
Boston Society of Film Critics; he credited Ed Peltier, 
Supervisor of Audiovisual Services, who developed and coordinated 
the series. Mr. Curley then made reference to the fine exhibit 
in the Great Hall entitled "Drawings from Boston." Mr. Curley 
also mentioned two noteworthy forthcoming lectures by Julius 
Lester and Jonathan Kozol. Concluding, Mr. Curley referred to 
the Metro-Boston Project schedule which was included in their 
folders and creatively designed by Marta Pardee-King, Metro- 
Boston Library Network Coordinator. Mr. Moloney asked when the 
computer terminals will be installed. Ms. Crist responded that 
the branch libraries and central library are currently being 
wired for the new terminals; it is expected that they will be 
installed this spring or early summer with installation of the 
terminals in the other network libraries in June. Ms. Crist 
added that the library is in the process of getting the 
collection represented on the database. Mr. Curley stated that 



Mintues of Meeting 

Corporation 

Tuesday, February 16, 1988 

Page Three 



this new computer system will provide the library with the 
opportunity to examine its circulation and renewal policies 
making them more sensitive to the public's needs. On Mr. 
Curley *s suggestion, the Trustees agreed to a future meeting 
related to the automation program and its impact on library 
service. 

Mr. Curley then described a campaign effort to work with the 
neighborhood schools to get a library card in every child's hands 
in the city of Boston. Mr. Curley noted that this will be 
coordinated by Ms. Loke and the staff of Community Library 
Services. Mrs. Gaines said that this is a good idea and 
suggested that the library card application should be accompanied 
by a written statement outlining the rules and responsibilities 
of having and using a library card. This effort will be in 
conjunction with ALA's campaign to place a library card in every 
child's hands and the library's plans for the new automated 
computer systems. 

In other business, Mrs. Gaines noted that it has been 
approximately one year since the Trustees have held a meeting in 
the Branch Libraries. Mr. Moloney said that this will be 
discussed before the next meeting is scheduled. Mr. Moloney then 
reported that a public hearing is scheduled by the Committee on 
Taxation for Thursday, March 10, 1988, at 10:30 a.m. at the State 
House related to a bill which is now before the state legislature 
(filed by Senator Olver on behalf of Richard Manley and the 
Massachusetts Taxpapers Association) to consolidate certain local 
aid programs into a consolidated reimbursement. Mr. Moloney 
suggested that the library community attend this hearing to voice 
their concern noting that this bill could circumvent funding 
targeted for libraries into the general fund instead of going 
directly to the libraries. Mr. Moloney then reported that the 
McKim Building Committee has been meeting every two weeks with 
the architects and perhaps in April a public presentation 
and panel discussion could be held to demonstrate what the McKim 
building will look like after the completion of Phase I. With 
respect to the development of the triangle block adjacent to the 
library bordering Blagden Street, Mr. Moloney reported that the 
McCourt Company, the developer, is now planning to go down 
fifty-five feet to build a parking garage. Noting that this plan 
could adversely affect the foundation of the library, Mr. Moloney 
said that the Trustees may have to express their opposition at 
the Zoning Commission hearing scheduled in two weeks. 

Since there was no other business, the meeting of the 
Corporation adjourned at 8:25 p.n. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 

Corporation 

Monday, March 28, 1988 

Page Two 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, March 28, 1988 



and, 
"VOTED; 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 6:56 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, 
Mines. Gaines, Goodwin, and Luthin. Also present were Robert J. 
Corcoran of Robert J. Corcoran Company, fundraising consultants; 
David E. Lalor, Project Manager, Public Facilities Department, 
Construction and Repair Division; architects from the firms of 
Architects & Associated Designers, Chaloff /Barnes, Inc., and 
DiMarinisi & Wolfe; members of the Library administration, staff, 
and public. 

Kevin F. Moloney, President of the Board, presiding. 

The first order of business was the approval of minutes. On 
a motion duly made and seconded the minutes of the Regular 
Meeting for February 16, 1988 were approved. 

The next item on the order of business was the awarding of 
contracts. Mr. Curley presented background on the var^ious 
contracts under consideration. Then on a motion duly made and 
seconded, it was 



and, 
"VOTED 



and, 
"VOTED 



"VOTED: 



that, without public advertising, 
there be entered into with Alec 
Rich Company a renewal agreement 
for the rental of premises located 
at Rear 21 Court Street (Kings 
Court) , Taunton, Massachusetts, for 
the period July 1, 1988, through 
June 30, 1989, at a monthly rate of 
one thousand seven hundred 
thirty-three dollars ($1,733.00)." 



and 
further, 

"VOTED: 



and, 
"VOTED: 



that Arthur Curley, Director and 
Librarian of the Public Library of 
the City of Boston, be, and hereby 
is, authorized to make, from time 
to time, as specified in said 
renewal agreement with Alec Rich 
Company, monthly payments as 
prescribed in said renewal 
agreement . " 



that, without advertising, there be 
entered into with Doctor Donald 
Stackhouse a renewal agreement for 
the rental of premises located at 
205 Main Street, North Reading, 
Massachusetts, for the period July 
1, 1988, through June 30, 1989, at 
a monthly rate of two thousand 
eighty-three dollars and no cents 
($2,083.00) ." 



that Arthur Curley, Director and 
Librarian, be and hereby is, 
authorized to make, from time to 
time, as specified in said renewal 
agreement with Doctor Donald 
Stackhouse, monthly payments as 
prescribed in said renewal 
agreement . " 



that, without advertising, there be 
entered into a renewal agreement 
with the Trustees of the Hyannis 
Public Library Association, Inc. 
for the rental of premises located 
at 401 Main Street, Hyannis, 
Massachusetts, for the period July 
1, 1988, through June 30, 1989, at 
a monthly rate of nine hundred 
fifty dollars ($950.00)." 



that Arthur Curley, Director and 
Librarian, be, and hereby is, 
authorized to make, from time to 
time, as specified in said renewal 
agreement with the Trustees of the 
Hyannis Public Library, monthly 
payments as prescribed in said 
lease agreement." 



Minutes of Meeting 

Corporation 

Monday, March 28, 1988 

Page Three 



Next, Mr. Curley invited Ms. Cederholm, Development Officer, 
to report on Development Office activities. Ms. Cederholm 
reviewed the following projects: regarding the capital campaign, 
they are in the process of identifying various donor prospects; a 
library newsletter is being developed; the case statement for the 
capital campaign was recently shared with the Trustees; the third 
draft of the campaign brochure has been completed and the final 
text is expected next week; they are nearing completion of the 
campaign video: the mayor of Boston will be interviewed and 
filmed on Thursday, and the project should be completed in six 
weeks; the campaign leadership committee is being formed and 
should be comprised of a citizens group of 9-10 people; during 
the second week of May it is planned to announce publicly the 
members of the campaign leadership committee. 

Mr. Corcoran then described the elements of a successful 
capital campaign: effective campaigns have an urgency to them; 
campaigns involve 90% background homework and 10% solicitation of 
funds; a strong case statement; citizen leadership; careful 
analysis and examination of the prospectus field. Mr. Corcoran 
explained that prospecting is the greatest challange in that the 
Boston Public Library has had no formal history of fundraising so 
they plan to begin soliciting individuals and corporations who 
understand and use the library. Further, library department 
heads will be interviewed and an analysis of library call slips 
will be conducted in order to develop a list of potential 
prospects. Mr. Corcoran added that 15% of the potential 
prospects will give us 85% of the fundraising goal. Mrs. Goodwin 
asked how far from the Boston area they plan to recruit members 
for the campaign leadership committee. Mr. Corcoran responded 
that they plan to focus primarily on the Boston Metropolitan 
area. Mrs. Luthin inquired as to the role in the campaign for 
those individuals who are not necessarily major gift donors. Mr. 
Curley said that a major aspect of the campaign will include 
working through the community branch libraries including direct 
mailings and phone-a-thons . Ms. Cederholm indicated that 
donations have already been coming in from individuals who use 
the branch libraries even though the campaign has not officially 
begun. Mr. Curley added that a variety of fundraising events 
will be planned in the branch libraries. Mrs. Goodwin then 
suggested that it would be a strategic move for all of the branch 
libraries to work as a collective whole component during the 
fundraising campaign. 

In other business, Mr. Moloney called on John Doherty to 
report on a recent meeting he attended with Daniel Coolidge of 
Shepley, Bulfinch, Richardson and Abbott at the state's 



Minutes of Meeting 

Corporation 

Monday, March 28, 1988 

Page Four 



Architectural Barriers Board regarding handicap access 
requirements during and after the McKim building restoration 
project. Mr. Doherty said that they shared with the Board 
members the McKim design development drawings, and they 
enthusiastically support the design proposals. Mr. Doherty added 
that he plans to give the members of the state's Architectural 
Barriers Board a tour of the McKim building on April 13, 1988. 
Mr. Doherty concluded that the Library will need to file a formal 
application for approval of the plans with the Board following 
their tour. 

Mrs. Gaines then asked: what is the current status of the 
proposed construction project for the triangular block on Blagden 
Street? Mr. Moloney recalled that the McCourt Company's latest 
plan called for the development of an underground parking garage 
which would require digging fifty-five feet below ground and 
which could adversely affect the Library's building foundation. 
Mr. Moloney added that the McCourt Company would have to apply 
for a zoning variance in order to get this plan approved, and as 
of this time they have not done so. Mr. Moloney said that he 
would monitor the situation. 

Mr. Curley then noted that Liam Kelly is in Washington, D.C. 
at the invitation of the U.S. Department of education reviewing 
grant applications. 

There being no other business, the meeting of the 
Corporation adjourned at 7:20 p.m. 



{»^s:?;"'jitiw;^':';!{:^y:«.'^ 



WMmi^ 



i^^emuimsi^Mfm 



'i^'gy^g?/;'^^ 



i 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



S 



Minutes of Annual Meeting 
In Board of Trustees 
Corporation 
Monday, May 2, 1988 
Page Two 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, May 2, 1988 



and 
"VOTED 



The Annual Meeting of the Trustees of the Public Library 
as a Corporation was held in the Trustees Room of the McKim 
Building at 4:22 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, 
Mmes. Gaines, Goodwin, and Luthin, members of the Library 
administration, staff and public. 

Kevin F. Moloney, President of the Board, presiding. 

The first order of business was the election of officers, 
on a motion duly made and seconded, Kevin F. Moloney was 
nominated for President. No other nominations ^^^®/^^^- , ^. ^ , 
subseouent to a viva voce vote, Mr. Moloney was declared elected 
President! Mr s . ^^niTlioted that she abstained from voting. 

on a motion duly made and seconded, William M. Bulger was 

nominated for Vice President. No ^^^^^^^^^^^^^l^^^ ^^^^^^^s 
nomination. Subsequent to a viva voce vote, Mr. Bulger was 

declared elected Vice President. 

on a motion duly made and seconded the name of Jane 
Manthorne was placed in nomination for ^^^f ' ^^^^^^°j,°^^f ^^ 
nomination. Subsequent to a vi2ia voce vote, Ms. Manthorne was 

declared elected Clerk. 

on a motion duly made and seconded, the name of Jamie 
McGlone was placed in nomination ^^^ Assistant clerk with no 
other nomination. Subsequent to a viva voce vote, Mr. McGlone 
was declared elected Assistant Clerk. 

Next, on a motion duly made and seconded several items 
were voted on as a block, as follows: 



and, 
"VOTED 



and, 
"VOTED 



"VOTED: 



that any member of the Corporation or, 
upon delegation by the Corporation, the 
Director, the Associate Director, or 
designated Assistant Director be, and 
hereby is, authorized to sign on behalf or 
the Corporation, bills, special drafts, 
and payrolls of the Library." 



that, until the next annual meeting, the 
President, or Vice President, or in the 
inability of either, any member of the 
Corporation, and by delegation the 
Director, or the Clerk of the Corporation 
be, and hereby is, authorized to sign any 
and all contracts voted to be made by the 
Board in the name and behalf of the 
Corporation and any and all communications 
in connection with the award of contracts 
so voted or recommended to be so voted and 
to authorize payments under contracts so 
voted . " 



that, until the next annual meeting, by 
delegation of the Trustees of the Public 
Library of the City of Boston, the 
Director, or the Clerk of the Corporation 
be, and hereby is, authorized to accept on 
behalf of the Trustees gifts, payments 
made in recognition for special services 
rendered and payments received for the 
publications and prints executed under 
Library sponsorship and, in connection 
with the acceptance of same, to endorse on 
behalf of the Trustees checks so received, 
said amounts to be reported to the Board 
at the next annual meeting." 



that, until the next annual meeting, by 
delegation of the Trustees of the Public 
Library of the City of Boston, the 
Director, or the Clerk of the Corporation 
be, and hereby is, authorized to accept on 
behalf of the Trustees gifts to be added 
to funds already established in the 
General Investment Account, the acceptance 
of said amounts to be reported to the 
Board at their next meeting." 



Minutes of Annual Meeting 
In Board of Trustees 
Corporation 
Monday, May 2, 1988 
Page Three 



Mr. Moloney then called upon Mr. Curley '« "P°^^ °" "»=^°'^ 
gifts and g-nts'received by the L^rarydurxng^the year. 
Mr. Curley reported that the Library receiver *^ 
gifts: 



Major Gifts and Grants 



Additions to Existing Funds: 

Fred Allen (royalties) 
Antiquarian Booksellers 
Ruth Bleecker 
Boston Authors Club 
Rita Dinneen 
Friends of Kirstein 
Green Memorial 
Marjorie Gibbons 
G.K. Hall (royalties) 
Macy Margolis 
Nason (royalties) 
Wiggin 



2, 


,700. 


00 




500. 


00 




160. 


00 




250. 


00 




500. 


,00 


3 


,365, 


.00 




59. 


.93 




25, 


.00 




170 


.20 




50 


.00 


L7 


,579 


.31 


1 


,000 


.00 



New Funds: 

Vera M. Lehane 



850.00 



Gifts: 



Dorothy Abbe (for cataloging 

Dwiggins collections) 
The Boston Globe Foundation 
The Boston Globe 
Estate of Beatrice L. Williams 
Nancy Zinsmeyer 
Harvard Community Health Plan 
Estate of Herman Loeffler (for 
organization of political 
papers) 
Donna and Scott Rybum 
Frederick E. Weber Chanties 
Junior League ^ ^ ^ « 
I.J. O'Connor with match from 

John Hancock 
Other gifts 



70,000.00 

200,000.00 
2,500.00 
1,000.00 
1,000.00 
1,000.00 
20,000.00 



7,500.00 
5,000.00 
7,000.00 
1,380.00 

5,587.50 



Minutes of Annual Meeting 
In Board of Trustees 
Corporation 
Monday, May 2, 1988 
Page Four 



Gifts in Kind: 

Mrs. Merle Shera through the Oregon Art Institute: 
13 6 etchings, drawings, lithographs by American 

artist Thomas Handforth M,^v,K»>-n 

Richard Young: 51 photographs by Bradford Washburn 
Duncan Macphlrson, political cartoonist of the 

Toronto Star : 200 pieces of finished art by the 

Mrs^'^Margaret Moody: 1418 musical items including 
books^^pamphlets, reference works record albums, 
souvenir programs, periodicals, etc. 

constlnce Kant?r: 11 cartons °^ f ^^^°°^= :;^i=^i^3er 
belonged to her father, art collector Samuel Glaser 

Stephen Andrus of the former Impressions Workshop, 
several thousand prints, business records , library 
materials, engraved woodblocks, etched copper 
plates, ephemera, storage cabinets, 3"^^=*^^^^^"^:_ 

Robert s4ve^: restoration of 8 art works, restora 

Robir? s:ieS:''-r°e than 8,000 photographs of Boston 

EslSerTein^t ""ti'XT.TTt her book n.3..rina.I^ 
„alfiS^ron^zr^y^Lri^?orBruce Kueffer 
8,064 recordings from several donors for Sound 

Othef gifts (books, serials, pamphlets, manuscripts, 
puppets) totalling 26,359 items 



Grants : 



Boston Arts Lottery Council for ^ 

publication of nr-;.w^nqs from 

Boston catalog 
Board of Library Commissioners for 

cooperative Brighton Branch/Parker 

Hill Branch/Boston University inter- 

generational program en adult literacy 
Gateway Cities for ^cguisition of materials 

for ages 3-21 whose primary language is 

not English 



2,500.00 



49,537.00 



75,000.00 



Minutes of Annual Meeting 
In Board of Trustees 
Corporation 



Monday , May 
Page Five 



1988 



Grants (continued) : 

Commonwealth of Massachusetts: core collec- 
tions for adult literacy resource centers 

U.S. Dept. of Education: Central 

collection of materials for adults in 
literacy programs 

Board of Library Commissioners: computer 
equipment, software, and personnel for 
Access Center 

National Endowment for the Humanities for 
assessment of preservation needs of 1,000 
rolls of Peabody & Stearns architectural 
drawings 

Fidelity Investment/Digital Equipment/ 
B. Dal ton and H.P. Hood grants for 
Reading Is Fundamental programs at 
Fields Corner/Dudley/ Charlestown, and 

South End 
Teens as Community Resources: for training 

of Copley High School students as volunteer 

tutors 
18th Century Short-Title Project 
U.S. Dept. of Education for preservation 

microfilming of newspapers in BPL and 

other collections 



3,000.00 
25,000.00 

19,830.00 

66,307.00 



19,000.00 



4,000.00 



3,000.00 
210,000.00 



Grants for Automation: 

LSCA 

LSCA 

Commonwealth 

Commonwealth 

Commonwealth 

Commonwealth (Telecomm) 



382,857.00 
336,857.00 
484,189.00 
500,000.00 
450,000.00 
107.610.00 



Total Automation Grants: 



$ 2,260,799.00 



'■'■^^W''W&^ 



Minutes of Annual Meeting 
In Board of Trustees 
Corporation 
Monday, May 2, 1988 
Page Six 



to 



M,. ruT-lev then invited Gunars Rutkovskis, Assistant 
Director-f^ R^sour^es and Research I'i*>"'T ,f«r'i=-^^^°3rP°'^^ 

publishers during the last century; ^.^^^^"^/^^S about this 
collection, consisting of ''°°^= ^"^^^"^^i^ ^|y well be the most 
noted contemporary poet, "=sf=^^"^-^'?'^<,°q^ing efforts to 

microfilm, especially on s 3 ^^^ Massachusetts; 
involved with the history °^ °" literature collections; a 
exceptional additions ^o children sliteratur ^ tant 
collection of Soviet ""^ic and theatre contain gF .^ ^^^ 
materials Which reflect ^hxs particular cultural _ ^^^^^ Y^^^^^^ 

l7u;l.Hr.ttrl^. faLr fl^s In aU-b,ect fields; ana 

and Cambodian books and materials. 

MS. Manthorne concluded the ^i^^J«P°f f^ndraisefevent 
Emerson College recently ^°f ?^^^„^*|^^^f Lbrar^'s Access 
Sfntfr^^rdeS-rnfwric^^pr^efdes ^r^tces to ^ople with 
disabilities. 

There being no other business, the meeting of the 
Corporation adjourned at 4:35 p.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



»' 



/ 

Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, May 16, 1988 



Minutes of Meeting 
Corporation 
Monday, May 16, 1988 
Page Two 



and, 
"VOTED: 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 4:23 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, and 
Mrs. Luthin. Mmes. Gaines and Goodwin were unable to attend. Also 
present were Sarah Gant, Policy Analyst, Mayor's Office; members of 
the Library administration, staff, and public. 

Kevin F. Moloney, President of the Board, presiding. 

The first item on the order of business was the awarding of 
contracts. Mr. Curley presented background on the various 
contracts under consideration. Following discussion among the 
Trustees, on a motion duly made and seconded, it was 



and, 



"VOTED: 



"VOTED: 



and, 
"VOTED: 



that there be entered into with Arthur 
Blank and Company, Inc., 225 Rivermoor 
Street, Boston, Massachusetts 02132, the 
lowest eligible and responsible bidder in 
the public bidding, a contract for 
supplying and delivering Library 
borrower's cards for the Metro-Boston 
Library Network, at a total cost not to 
exceed twenty-three thousand thirty-two 
dollars and sixty-five cents 
($23,032.65) ." 



that there be entered into with the City 
of Boston, a contract between the 
Trustees of the Public Library of the 
City of Boston (a Corporation under 
Chapter 114 of the Acts of 1878), and the 
City of Boston, for the purchase of 
materials in an amount not to exceed the 
amount appropriated in the Library 
Department budget for books and other 
related materials." 



and 
further, 

"VOTED: 



that, without public advertising, there 
be entered into with Daniel Dennis & 
Company, Copley Place, Suite 37, 100 
Huntington Avenue, Boston, Massachusetts 
02116, a contract for a financial 
compliance audit of The Eastern 
Massachusetts Regional Library Program, 
The Library of Last Recourse, and The 
Trust Funds of the Boston Public Library, 
for the Fiscal Year 1988, with the work 
to be performed during the period July 1, 
1988, through June 30, 1989 (Fiscal Year 
1989) , at a total cost not to exceed 
fourteen thousand one hundred dollars and 
no cents ($14,100.00)." 



that there be entered into with Bonnell 
Motors, Inc., 353 Cambridge Street, 
Winchester, Massachusetts, the sole bidder 
in the public bidding, a contract for the 
leasing of two panel trucks and two 
station wagons for the Eastern 
Massachusetts Regional Library System 
during the period July 1, 1988, through 
June 30, 1989, at the following rates: 
monthly lease of two panel trucks at 
$555.00 per vehicle, and monthly lease of 
two station wagons at $525.00 per vehicle, 
with the Official's option for renewal on 
July 1, 1989, at bid price." 



to authorize the Director to negotiate 
reductions in gasoline charges per mile. 
[Pursuant to this vote the Director 
entered into negotiations and it was 
agreed that "at the option of the 
official, the cost per mile of $.28 for 
each vehicle be reduced to $.13 per mile 
for each vehicle, where the gasoline will 
be purchased by the Official and not by 
the Contractor, as specified in the 
specifications . " ] 



Minutes of Meeting 
Corporation 
Monday, May 16, 1988 
Page Three 



The next item in the order of business was the transfer of 
gifts and royalties to the General Investment Account. On a motion 
duly made and seconded, it was 



"VOTED: 



that the sum of $28,397.60 representing 
miscellaneous gifts and royalties 
contributed to funds estaUalished in the 
General Investment Account be added to 
the respective funds in the General 
Investment Account as follows: 



FUND 

ANTIQUARIAN BOOKSELLERS 



RITA DINNEEN 



GREEN MEMORIAL 



FRIENDS OF KIRSTEIN 
MARJORIE GIBBONS 



NASON 



WIGGIN 



MARGOLIS 



FRED ALLEN 



G.K. HALL 



TOTAL 



AMOUNT 
$ 500.00 
$ 3,365.00 
59.93 
500.00 
25.00 
20,027.47 
1,000.00 
50.00 
2,700.00 
170.20 
$ 28,397.60 



NUMBER OF UNITS 



172 


1/2 


1160 


1/2 


20 


1/2 


172 


1/2 


8 


1/2 


6906 




345 




17 




931 




59 




9,792 : 


1/2 



Next, on the appointment of Honorary Curator of Dolls and 
Dioramas for the Boston Public Library, Ms. Manthome provided a 
history of the Dennis Doll collection and Ms. Kibbe's long 
association with the Library. On the reconniendation of Mr. Cur ley, 
on a motion duly made and seconded, it was 



Minutes of Meeting 
Corporation 
Monday, May 16, 1988 
Page Four 



"VOTED: 



that, in recognition of her continuing 
commitment of talent and enthusiasm to 
the restoration and exhibition of the 
Library's major collections of dolls 
and dioramas, June P. Kibbe, be, and 
hereby is, appointed as Honorary 
Curator of Dolls and Dioramas for the 
Boston Public Library." 



Next, Mr. Curley provided background on the establishment of 
two funds in memory of two distinguished library employees. On a 
motion duly made and seconded, it was 



"VOTBD: 






and, 
"VOTED: 



that the sum of eleven hundred dollars 
($1,100.00 — 379 units) contributed by the 
friends of the late Ruth M. Bleecker, who 
served the Library for more them twenty 
years as Curator of Music, be, and the 
same hereby is, accepted and funded as 
the Ruth M. Bleecker Fund to be held and 
invested and the income thereof to be 
used to augment the holdings of the Allen 
A. Brown Collection in rental scores, the 
last project which Mrs. Bleecker was 
influential in establishing at the Boston 
Public Library." 



that the sum of one thousand eight 
hundred and fifty dollars ($1,850.00 — 638 
units) tendered at this meeting of the 
Board by the friends of the late Veronica 
M. Lehane, whose distinguished Library 
career in youth services spanned more 
than fifty years, be, and the same hereby 
is, accepted and funded as the Veronica 
M. Lehane Storytelling Fund to be held 
and invested and the income thereof to be 
used for the support of programs, 
workshops, and other Library activities 
related to storytelling for children." 



There being no other business, the meeting of the Corporation 
adjourned at 4:42 p.m. 









• TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Wednesday, June 29, 1988 



Order of Business 

Corporation 

Wednesday, June 29, 1988 

Page Two 



was 



A meeting of the Trustees of the Public Library as a Corporation 
held at 11:50 a.m. 



Present at the meeting were Mmes. Gaines and Luthin and Mr. 
Moloney. Mr. Bulger and Mrs. Goodwin were unable to attend. Also 
present were Daniel Coolidge of Shepley, Bulfinch, Richardson and 
Abbott, Inc.; members of the Library administration; staff; and 
public. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney called first on Mr. Coolidge to bring the Board up 
to date on the McKim restoration project. Mr. Coolidge noted that 
the final set of working drawings for the McKim project should be 
completed by September; following approval of the drawings by the 
Trustees the bidding process will begin and a contract should be 
awarded by December 1988 or January 1989; cost estimates of the 
project are now being finalized; the Commonwealth of Massachusetts 
Architectural Access Board has approved the Library's application 
requesting variances regarding the handicapped access aspects of the 
restoration. Referring to graphic renderings of the proposed 
lighting designs of the project, Mr. Coolidge described the lighting 
changes, including a new chandelier with dimmer for the staircase, 
candelabras in the vestibules, uplights in the basement area which 
will be opened up to the public, and glass window replacement of the 
windows above the main staircase with a type of grey glass to filter 
the sunlight. 

On a related construction project, Mr. Moloney reported that the 
Library has received an acceptable bid to repair the roof at the 
Charlestown Service Building. Mr. Moloney noted that the Public 
Facilities Department assisted the Library in locating the acceptable 
bidder. 

Next, Mr. Curley reported that the ideas of two library staff 
members, Ms. Rockymarie Weaver, Children's Literature Specialist, and 
Ms. Barbara Wicker, Branch Librarian, Hyde Park Branch Library, were 
selected to be funded and implemented by the Boston Works Smarter 
Second Round Review Committee at Boston City Hall. Ms. Weaver 
proposed the purchase of a BOOK BRAIN which is a fiction finding 
system using a game-like method to find stories of personal interest 
and correct age level. This system would allow for personal advisory 
service to a child who is looking for favorite subjects to read. Ms. 
Wicker proposed the purchase of a typewriter exclusively for public 
use. On the recommendation of Mr. Curley, on a motion duly made and 
seconded, it was 



"VOTED: by the Trustees of the Library to 

congratulate Mmes. Weaver and Wicker 
on their successful contributions to 
the Boston Works Smarter Program ." 

Next, Mmes. Gaines and Luthin paid tribute to the recently 
published 1985-86 Annual Report of the Boston Public Library calling 
it "a handsome and excellent document." Mr. Curley noted that it was 
published under the direction of Ms. Jane Manthorne, Assistant 
Director, who was assisted by Ms. Millie O'Connell as writer, and Mr. 
Richard Zonghi as designer. Mr. Moloney also expressed praise for 
the document. 

The next item addressed was the approval of Minutes. On a 
motion duly made and seconded the Minutes for March 28, and May 16, 
and for the Annual Meeting of May 2, 1988, were approved as amended. 



On a related issue, 
the Trustees meetings by 



Mrs. Gaines urged receipt of the minutes of 
the Trustees "in a speedier fashion." 



The next item on the order of business was salary adjustments 
for exempt staff. Mr. Curley provided background on the various 
salary adjustments under consideration. 



"VOTED: 



that, consistent with salary 
adjustments to take effect July 6, 
1988 for staff covered by collective 
bargaining agreements, adjustments in 
the amount of 6.5% be applied to the 
salaries of all exempt staff of the 
Library, effective as of July 6, 
1988, for purposes of FY89." 



and 
further, 

"VOTED: 



that benefits contained in said 
collective bargaining agreements 
related to holidays, leave (annual, 
sick, personal), sick leave buy-back, 
and other benefits shall apply to all 
exempt staff subject to approval by 
the Director taking into account the 
day to day administrative needs of 
the Library." 



and, 



I'.V- 



©rder of Business 
Corporation 
Wednesday, June 29, 
Page Three 



1988 



"VOTED 



By the fall of this year the Director 
shall present recommendations to the 
Board relative to a review and 
evaluation of exempt positions." 



and, 
"VOTED 



to raise the hourly rates for 
part-time employees in Category I 
from $4.25 to $5.00 and for employees 
in Category II from $4.95 to $6.00." 



In response to a question from Mrs. Luthin regarding outreach 
recruitment efforts to employ students and older adults for part-time 
work Mr. Cur ley responded that the library has regular communication 
with 'the colleges and schools in the area, an effective recruitment 
effort is in place in the branch libraries to recruit neighborhood 
residents, and the library has been expanding its efforts in the 
recruitment of older adults. 

In response to Mrs. Gaines request that invitations be mailed to 
individual staff members in addition to a General Administrative 
Notice for the fifth annual Trustees' Reception and Recognition 
Ceremony for Library Staff scheduled for Friday evening, September 9, 
1988, Mr. Curley indicated that the mechanisms of such a procedure 
will be addressed. 

There being no other business, the meeting of the Corporation 
adjourned at 12:18 p.m. 



,11' ». ■ ■, <■• 



figgg^ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, September 9, 1988 



A Special Meeting of the Trustees of the Public Library as 
a Corporation was held at 5:12 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. 
Gaines and Luthin. Mrs. Luthin was unable to attend. Also pre- 
sent were Sarah Gant, Policy Analyst, Mayor's Office; members of 
the Library administration, staff, and public. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney opened the meeting reporting that at a hearing on 
August 23, 1988, the Board of Appeal of the city of Boston unani- 
mously granted all of the building code variances for the McKim 
restoration project which the Library was seeking. 

Next, Mr. Moloney noted that this special meeting of the Cor- 
poration was scheduled in order for the Trustees to consider the 
awarding of a contract for supplying and delivering Telefacsimile 
Equipment for the Massachusetts Statewide Library Telefax project. 
Mr. Curley then provided background on the Statewide Library Tele- 
fax project, noting that the Boston Public Library received a state 
grant from the Massachusetts Board of Library Commissioners, which 
will enable documents to be transmitted from one library to another 
through telephone lines and is expected to significantly increase 
the spped in which interlibrary loan requests are filled statewide. 
Ms. Crist added that this project represents an expansion of act- 
ivities of the Boston Public Library's role as a Library of Last 
Recourse. Then, on the recommendation of Mr. Curley, on a motion 
duly made and seconded, it was 



"VOTED: that there be entered into with Boston 
Copico, Inc., 55 North Street, Canton, 
MA 02021, the lowest eligible and 
responsible bidder in the public bidding 
a contract for supplying and delivering 
Telefacsimile Equipment for Massachusetts 
Statewide Library Telefax project, at a total 
cost not to exceed thriteen thousand six 
hundred ninety dollars and no cents 
(13,690.00) ." 

Mr. Moloney then shared with the Trustees the certificates 
of appreciation for twenty-five years of service which were done 
in caligraphy and which he planned to present to four staff members 
following the meeting at the Fifth Annual Trustees' Reception and 
Recognition Ceremony for Library Staff in the courtyard. 

There being no other business, the Special Meeting of the 
Corporation adjourned at 5:16 p.m. 



MmM^ 



* TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



A meeting of the 
tion was held at 7:29 



Trustees 
p.m. 



In Board of Trustees 
Wednesday, October 12, 1988 

of the Public Library as a Corpora- 



Present at the meeting were Messrs. Bulger and Moloney, Mmes. 
Gaines and Luthin. Mrs. Goodwin was unable to attend. Also pre- 
sent were Bill Barry of Shepley, Bulfinch, Richardson and Abbott, 
Inc., Sarah Gant, Policy Analyst, Mayor's Office; members of the 
Library administration; staff; and public. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney called first on Mr. Barry to bring the Board up 
to date on the McKim restoration project. Mr. Barry reported on 
the recent meetings the architects have attended with the State's 
Regulatory Agencies: the Commonwealth's Access Board approved 
the plans for handicapped accessibility; the Board of Appeals 
unanimously approved the plans for health and public safety re- 
garding exit requirements and fire protection; the Massachusetts 
Historical Board gave preliminary approval of the design develop- 
ment documents with regard to the lighting of the main entrance 
of McKim and the second floor Gallery; final approval of the 
design development documents from the Historical Board will be 
addressed at the next meeting; negotiations are ongoing with the 
Department of Capital Planning and Organization (DCPO) to certify 
the general contractors and regulating the selection of special 
subcontractors with assistance from Kenneth J. Mickiewicz, legal 
counsel for the Library. Concluding his report, Mr. Barry noted 
that the Trustees should plan to go out to bid by January 1989, 
the preliminary cost estimates for construction are on target 
($16.5 million), and he would welcome the opportunity for the 
Trustees to review the design drawings. 

Action was then taken on the approval of minutes. On a mo- 
tion duly made and seconded the minutes of the Regular Meeting 
for June 29, 1988 and the Special Meeting of September 9, 1988 
were approved. Following the vote, Mrs. Gaines thanked the 
library staff for being extremely prompt in getting the minutes 
to the Trustees. 

Next, Mr. Curley called on Ms. Cederholm, Development Officer, 
to report on the fundraising activities. Ms. Cederholm said that 
the members of the Partnership for the Library's Future met four 
times over the summer and recently presented a very positive re- 
port to Mayor Raymond L. Flynn regarding the organization of the 
Library and the plans for the development campaign. Ms. 
Cederholm identified the members of the Partnership Committee 
as follows: Walter J. Connolly, Jr., Chairman and CEO, Bank 
of New England, Chair of the Partnership Committee; Honorable 
William M. Bulger, President, Massachusetts State Senate; Doris 
Kearns Goodwin, distinguished author; Rosalind E. Gorin, President 



Minutes of Meeting 
Corporation 
October 12, 1988 
Page Two 

H. N. Gorin Associates, Inc., Edward C. Johnson III, Chairman and 
CEO, Fidelity Management; Bertram M. Lee, President, BML Associates; 
E. James Morton, Chairman and CEO, John Hancock Mutual Life In- 
surance Company; Ira Stephanian, President and CEO, Bank of Boston 
William 0. Taylor, Chairman, Publisher and CEO, Globe Newspaper 
Company. Ms. Cederholm then described the ongoing activities 
in the Development Office: identification of donors have been 
targeted to begin the campaign; creation of written materials 
related to the campaign; developing the library newsletter; 
assisting with the annual report; working with local corporations 
to procure matching gifts; researching planned giving which would 
include gifts to the library such as bequests, trusts, real estate; 
working with the branch librarians in order to involve the neigh- 
borhoods in the campaign; generating press releases for special 
events; updating entries in the cultural directories; meeting 
with advertising and public relations agencies to secure assist- 
ance with the campaign on a pro bono basis; responding to 166 
applications for a media/public relations person as a result of 
a blind ad placed in the Boston Globe. 

Ms. Cederholm then showed the campaign version of the audio- 
visual presentation entitled "This Is Ours: The Campaign for the 
Library." Mr. Moloney noted that originally they had hoped for 
an 8 to 12 minute presentation but because of the complexity of 
the organization it ended up being 18 minutes. Following the 
presentation, Mrs. Gaines said that she enjoyed it very much but 
felt that it seemed like a closing statement by Mayor Flynn 
instead of a bridge to the next segment after his remarks. Mr. 
Curley responded that the Mayor does indeed close the campaign 
version of the presentation and this is not a problem in the 
public relations version of the presentation. Mrs. Luthin asked 
why the voice overs were not identified. Ms. Cederholm said that 
the public relations version does have voice overs identified 
with names. Mr. Moloney remarked that Jon Barkan of Communica- 
tions for Learning did a superb job and created a quality pro- 
duct. Mr. Curley thanked Ms. Cederholm and the staff of the 
Development Office for their tireless efforts given to the 
creation of this production which represented over 3,000 slides. 
Mr. Moloney then said that additional costs were incurred given 
that two versions were developed in addition to the extended 
length of the production, as well as developing the text of the 
campaign brochure and information pamphlets. At this time Mrs. 
Luthin said that she understood that the presentation was 
originally going to be a video and not a multi-media slide pre- 
sentation. Mr. Curley responded that this was a more economical 
way to produce versus a video, also that the library was able 
to build up a system for orientations and talks on the library. 
On a related issue, Mrs. Gaines inquired as to when the Partner- 
ship will be meeting next. Ms. Cederholm responded that Mr. Connolly 
is moving forward with the schedule. Then, on a motion duly 
made and seconded, it was 



Minutes of Meeting 
Corporation 
October 12, 1988 
Page Three 



"VOTED: 



that in the vote of November 24, 1987 to strike 
out "eighty-five thousand dollars and no cents 

($85,000.00)" and insert in place thereof "ninety- 
two thousand five hundred dollars and no cents 

($92,500.00)" so that the full vote reads: "that 
the Trustees of the Public Library of the City of 
Boston authorize Arthur Curley, Director and 
Librarian, to enter into an agreement with 
Communications for Learning, 395 Massachusetts 
Avenue, Arlington, MA 02174, for provision of 
graphics and audiovisual services for the develop- 
ment campaign in an amount not to exceed $92,500 
to be paid from unrestricted trust funds." 

Mr. Curley then provided background on a request from Ed Quill, 
City Archivist, for sharing the former National Guard armory on 
Charlestown' s Bunker Hill Street as a facility for storing and re- 
trieving materials of both the Library and the Archives Division 
of the City Clerk's office. Mr. Curley said that a positive 
response to Mr. Quill's proposal can be made regarding investiga- 
tion of the possibility of shared use of the building, despite 
the Library's considerable needs in this regard — the removal 
of 1,500,000 volumes from Copley Square before the McKim re- 
storation project can begin. Mr. Curley then added that 
recognizing the likelihood that the Charlestown Service 
Building would not be ready by the McKim deadline, the Library 
has investigated during the past year numerous other pos- 
sibilities for leased or purchased storage and he would like 
authorization from the Trustees to explore further the pos- 
sibility of shared usage with Mr. Quill of remote storage for 
archival materials. The Trustees recommended that Mr. Curley 
proceed with plans for shared usage of remote storage with Mr. 
Quill. Mrs. Gaines asked what department Mr. Quill works for 
and Mr. Curley responded the Boston Redevelopment Authority. 

The next item on the order of business was the awarding of 
contracts. Mr. Curley presented background on the various con- 
tracts under consideration. Then on a motion duly made and seconded, 
it was 



"VOTED: 



that the agreement with Messrs. Thorndike, Doran, 
Paine & Lewis, 2 8 State Street, Boston, Massachusetts, 
for investment counselling services be renewed 
for the period July 1, 1988 through June 30, 1989 
in accordance with the terms specified in the 
agreement. " 



Minutes of Meeting 
Corporation 
October 12, 1988 
Page Four 



"VOTED: 



that Arthur Curley, Director and Librarian, be, 
and hereby is, authorized to make from time to 
time as specified in the agreement for the period 
July 1, 1988 through June 30, 1989 between 
the Trustees of the Public Library of the City 
of Boston and Messrs. Thorndike, Doran, 
Paine & Lewis, 2 8 State Street, Boston, 
Massachusetts, the payments prescribed by 
said agreement from undistributed income of 
the General Investment Account if he finds 
that the conditions precedent to such payment 
have been fulfilled." 

Action was then taken on the Distribution of Income. On 
a motion duly made and seconded, it was 



"VOTED: 



that Arthur Curley, Director and Librarian of the 
Public Library of the City of Boston, be, and 
hereby is, authorized to cause to be paid to the 
Rector of Trinity Church for the period from 
July 1, 1987 to June 30, 1988 income on the 
Children's Fund now held in the custody of the 
Collector-Treasurer of the City of Boston pursuant 
to the provisions of the 11th Clause of the Will 
of Josiah H. Benton, as required by the 12th 
Clause of said Will.: 



and 
further 

"VOTED: 



that Arthur Curley, Director and Librarian of 
the Public Library of the City of Boston, be, 
and hereby is, authorized and directed to cause 
to be distributed and paid to the Rector of Trinity 
Church, to be held by said Rector pursuant to the 
provisions of the 12th Clause of the Will of Josiah 
H. Benton, as defined by the Agreement of Compromise, 
dated January 15, 1935 and made in connection with 
the administration of the trust created by said 
Clause, four-tenths of the income of the Benton 
Book Fund for the period from July 1, 1987 to 
June 30, 1988, inclusive, now held in the custody 
of the Collector-Treasurer of the City of Boston, 
and to the Trustees of the Public Library of the 
City of Boston the remaining six-tenths of said 
income for said period to be applied to the pur- 
chases provided in said agreement of Compromise." 



i.A*:^-' 



'^^!&Smi 



Minutes of Meeting 
Corporation 
October 11, 1988 
Page Five' 

and 



"VOTED: that Arthur Curley, Director and Librarian 

of the Public Library of the City of Boston, be, 
and hereby is, authorized and directed to cause 
to be distributed and paid to the Trustees of 
the Public Library of the City of Boston the 
income of the General Investment Account for 
the period from July 1, 1987 to June 30, 1988." 



Reinvestment of funds in the General Investment 
addressed next. On a motion duly made and seconded. 



Account was 
it was 



"VOTED: that the sum of $38,097.59 representing the income 
for the period from July 1, 1987 to June 30, 1988 
earned by the following funds in the General In- 
vestment Account as required by their authorizing 
votes on the basis of $2.92 per unit which is 
hereby determined to be the present fair value 
per unit: 



AMOUNT 



UNITS 



Joan of Arc Fund 

Boston Public Library Staff 

Centennial Fund 2 

Centennial Fund 

John Deferrari Fund 4 

Lee M. Friedman Fund 12 

Lee M. Friedman Memorial Fund 
i Lee M. Friedman Books for Rare 

Book Department 
Dr. Samuel Abbott Green Memorial 

Fund 11 

Arthur W. Heintzelman Memorial Fund 
G. K. Hall Associates Fund 
Library Art Fund 
Marjorie Wiggin Prescott Fund 
Ellery Sedgwick Fund 
Shakespeare-Emerson Fund 

Helen O. Storrow Fund 3 

i Wedgewood Club 25th Anniversary Fund 
Stow Wengenroth Fund _ 



$ 1,803.64 



,670 

61 

,790 

,053 

35 



75 
27 
79 
63 
25 



318.97 

809.45 
578.03 
259.77 
144.30 

11.47 
213.49 

84 
010 

89 
162 



33 
45 
72 
28 



618 

915 

21 

1,641 

4,128 

12 

109 

4,044 
198 
89 
49 
4 
73 
29 

1,031 
31 
55 



$38,097.59 



13,047 



iim^ 



Minutes of Meeting 
Corporation 
October 12, 1988 
Page Six 

Mr. Curley then called on Ms. Manthorne to provide back- 
ground on the gift from Ruby Kueffer of the Mark Twain bronze 
bust by sculptor Bruce Kueffer which was on display in the 
Trustees' Room. Ms. Manthorne said that B. Joseph O'Neil, 
Supervisor of Research Library Services, has been in contact 
with the Kueffer Family of California who contacted 
him and proposed the permanent placement of the bust 
in the Boston Public Library and donated it to the Library 
as a gift. Then, on a motion duly made and seconded, it was 

"VOTED: to accept with warm appreciation the gift from 
Ruby Kueffer of the Mark Twain bronze bust by 
sculptor Bruce Kueffer to be permanently placed, 
consistent with the wishes of the donor, in the 
Research Library of the Boston Public Library." 

In other business, Mrs. Gaines said that in 1984 when she 
and Mrs. Kathy Satut were members of the Mayor's library Task 
Force, they examined a book which represented a compilation of 
all the Library's restricted and unrestricted trust fund votes 
that identifies the principals and restrictions of each fund. 
Mrs. Gaines asked to see a copy of the book which lists all of 
the trust funds. Secondly, Mrs. Gaines requested a detailed 
breakdown of both the restricted and unrestricted trust fund 
expenditures from 1984 to the present. Mr. Curley said that 
he just received a draft copy of the trust fund expenditures 
for FY1988 from the library auditor and he will have it pre- 
sented in a more detailed fashion. 



There being no other business, 
adjourned at 8:53 p.m. 



the meeting of the Corporation 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, December 22, 1988 



A meeting of the Trustees of the Public Library as a 
poration was held at 7:42 p.m. 



Cor- 



Present at the meeting were Messrs. Bulger and Moloney, Mmes. 
Goodwin and Luthin. Mrs. Gaines was unable to attend. Also 
present were members of the Library administration, staff and 
public. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney began with the consideration of the approval of 
minutes of October 12, 1988. On a motion duly made and seconded, 
the minutes of the Regular Meeting of October 12, 1988 were 
approved. 

Next, Mr. Cur ley presented an update on the McKim building 
restoration project noting that the architects from Shepley, 
Bulfinch, Richardson, and Abbott, Inc. have completed the work- 
ing drawings, which will be submitted to third party review; Vappi 
and Co., Inc. has agreed to review the drawings and specification 
documents as the consulting contractor reviewer; the Massachusetts 
Board of Library Commissioners has developed regulations for dis- 
persement of construction funds which the Library is in the pro- 
cess of submitting an application; and the Trustees should plan 
to go out to bid by Spring 1989. Mr. Moloney added that Vappi 
and Co., Inc. will serve as the third party reviewer and 
they will examine the documents as if they were a potential 
bidder which should result in a realistic cost estimate of the 
project. On a related issue, Mr. Curley noted that prior to the 
commencement of the renovation project large amounts of research 
library materials will need to be relocated to a remote storage 
site and various remote storage options shall be brought forward 
to the Trustees in January. Mr. Moloney suggested that a visit 
to the potential sites should be arranged for any Board members 
who may v/ish to visit them. 

On the occasion of the retirement of B. Joseph O'Neil, 
Supervisor of the Research Library, and after a distinguished 
career for more than half a century serving the Boston Public 
Library, Mr. Moloney read the following resolution to honor 
B. Joseph O'Neil in recognition of his major contribution to 
the development of library service in the City of Boston and in 
the Commonwealth of Massachusetts: 



WHEREAS : 



RESOLUTION 

B. Joseph O'Neil has loyally served the Boston 
Public Library for more than half a century, pro- 
viding public service according to the highest 
professional standards, and 



ismsm^ 



Mms^M^m^^ 



Minutes of Meeting 
Corporation 
December 22, 1988 
Page Two 



WHEREAS 



WHEREAS 



WHEREAS 



WHEREAS : 



THEREFORE 



his resourcefulness and ingenuity in providing 
reference services has been of immeasurable 
benefit to the people of Boston, the Commonwealth 
of Massachusetts, and all patrons of the Boston 
Public Library, and 

during this time he has developed a thorough and 
unique knowledge of the Library's holdings and 
Special Collections, and 

his dedication to the preservation of Boston and 
Massachusetts' newspapers has helped the Boston 
Public Library to serve as a major public research 
institution, and has had a profound impact on all 
users of the Library, and 

he has successfully directed a number of state and 
federal programs for the bibliographic and physical 
organization of newspapers, 

be it resolved that on December 22, 1988, B. Joseph 
O'Neil, on the occasion of his retirement, be named 
Curator of Newspapers Emeritus. 



Mr. Curley further acknowledged Mr. 0' Neil's instrumental 
role in and dedication to the preservation of Boston and 
Massachusetts' newspapers and he cited Mr. O'Neil 's recent ap- 
pointment to the advisory committee of the Massachusetts News- 
paper Program which is headquartered at the Boston Public 
Library and serves to identify, catalog, and microfilm all 
newspapers published in Massachusetts. 

Mr. Curley announced that Jane Manthorne, Assistant Director 
for Communications and Community Affairs and Clerk of the Cor- 
poration, will be retiring at the end of the year, and the 
Trustees and Library administration have all been considering 
ways to commemorate her truly special service to the Library 
for the past forty years. Mr. Curley then shared an idea put 
forward by Mrs. Luthin of creating a scholarship in her name 
for study in the area of Young Adult Services. Mr. Curley 
added, that although it has been our good fortune in recent 
years to have Ms. Manthorne as a member of senior management, 
her heart has always remained in part attached to the area in 
which she spent most of her career — Young Adult Services. That 
this area of library service has become virtually an "endangered 
species" makes the idea especially appropriate. Continuing his 
remarks, Mr. Curley paid tribute to Ms. Manthorne ' s dis- 
tinguished service in the publications area, and to allow for her 
continued involvement in the library, suggested to bestow on 
her the title Editor of Publications Emeritus. Referring to 






i'.-:- * 



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,.:_^:;^:■:■^■:^.^^■^:^ ,.;;; ^'.^l--^ i^.- ,, : 



;fv; '-'': 



M 'i^~ i. ,> ^ T- ;-t' , A ■.' 



Minutes of Meeting 
Corporation 
December 22, 1988 
Page Three 



Ms. Manthorne as "a real jewel in the library system," Mr. 
Curley noted that due to illness she is unable to be present 
and a fruitbasket was delivered to her on behalf of the Trustees 
at her home this morning. 

Mr. Moloney said it was a terrific sugestion from Mrs. 
Luthin and the Trustees expressed their support to establish 
a scholarship in Ms. Manthorne 's honor for her years of con- 
scientious and dedicated service to the library community. Mr. 
Moloney the read the following tribute: 



WHEREAS : 



WHEREAS : 



WHEREAS : 



WHEREAS : 



WHEREAS : 



THEREFORE 



RESOLUTION 

Jane Manthorne, Assistant Director for Communica- 
tions and Community Affairs and Clerk of the 
Corporation, has served, with dedication on the 
staff of the Boston Public Library for over 
forty years, and 

Jane Manthorne has served with distinction in 
many areas of librarianship throughout the 
branches and Central systems, and 

Jane Manthorne ' s strengths and talents have been 
recognized by her peers in many instances, most 
notably in her election as President of the 
Young Adults Services Division of the American 
Library Association, and 

Jane Manthorne has been consultant to several 
major library publishers, has served the interest 
of children's literature as Vice President of the 
Horn Book for many years (and is co-founder of 
the distinguished Hermes Press) , and 



the Women's National Book Association 
cognized her as "A Women who has made 
ference in the world of books," and 



has re- 

a dif- 



be it further resolved that we, the Trustees of 
the Public Library of the City of Boston in 
meeting assembled thank her for her outstand- 
ing service and bestow on her the title Editor 



of Publications 



Emeritus , 



and 



Minutes of Meeting 
Corporation 
December 22, 1988 
Page Four 



FURTHERMORE : 



in furtherance of the wish that she be a model 
for future generations of librarians, be it now 
voted that the M. Jane Manthorne Scholarship 
Fund be established, the income to be available 
annually for grants to staff to permit either 
formal study or continuing education in the 
field of Young Adult Services. 

Mr. Moloney said that it was unfortunate Ms. Manthorne was 
not here to share in this special occasion and her absence is 
already felt. In Ms. Manthorne 's role as Clerk of the Corpora- 
tion, Mr. Moloney said that the members of the Board of Trustees 
had the opportunity to work closely with her and personally ex- 
perience her intelligence, grace, and true embodiment and under- 
standing of what libraries are all about. Calling her "a true 
friend," Mr. Moloney said that Ms. Manthorne is a major figure 
in the history of this great library and expressed warm appre- 
ciation and respect for her. Following additional tributes to 
Ms. Manthorne from the Trustees, and on the recommendation of 
Mr. Curley for the implementation to establish the M. Jane 
Manthorne Fund, on a motion duly made and seconded, it was 
unanimously 



"VOTED: 



to authorize Arthur Curley, Director and Librarian, 
to transfer the sum of twenty thousand dollars 
($20,000.00) from the John Deferrari 1947 
Indenture of Trust to establish the M. Jane 
Manthorne Fund for the Study of Young Adult 
Services, the income therefrom to be available 
annually for grants to staff to permit either 
formal study or continuing education in the field 
of Young Adult Services." 

Next Mr. Curley reported that the Associates of the Boston 
Public Library have established independent in- 
corporation status resulting in the need to transfer the funds 
registered in the name of the Trustees of the Boston Public 
Library to the Directors of the Associates. Mr. Curley added 
that this arrangement has been worked out with the business 
office and it is an appropriate and consistent action. Thus, 
on the recommendation of Mr. Curley, on a motion duly made 
and seconded, it was 



"VOTED: 



to hereby authorize Arthur Curley, Director 
and Librarian, to turn over to the Directors 






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Minutes of Meeting 
Corporation 
December 22, 1988 
Page Five 



of the Associates of the Boston Public Library 
the checking (insured investment) account cur- 
rently registered in the name of the Trustees 
of the Boston Public Library-Associates of the 
Boston Public Library held in the First Mutual 
Bank of Boston-Account #542120441." 



In his Director's Report, Mr. Curley gave background 
planning process for the FY90 municipal operating budget: 
year is a very tight budget year for the city in light of 
revenue predictions; the budget process at this stage refl 
codification and consolidation of needs assessments and su 
requests from the numerous departments and units of the Li 
in addition, two major factors will impact on the Library 
the Library received $2.5 million in grant funds to start 
new automation system and additional funds for maintenance 
consortium and membership fees, and fixed operational cost 
have to be assumed by the Library; second, the McKim Resto 
project will require hiring movers and the need of remote 
space for the relocation of materials and collections. Br 
sessions will be scheduled with he Trustees to discuss the 
Mr. Curley concluded noting that the budget is due by Janu 
1989. Mr. Curley then paid tribute to Margo Crist, Assist 
Director for Planning and Administrative Coordination, for 
standing coordination effort in the budget planning proces 



on the 

this 
current 
ects a 
pport 
brary ; 
budget: 
up the 

fees , 
s will 
ration 
storage 
ief ing 

budget 
ary 17, 
ant 

an out- 
s . 



In reviewing the latest circulation statistics, Mrs. Luthin 
expressed delight that circulation in the last several months 
has significantly increased and continues to climb and commented 
that the increased budgets of the last few years have resulted 
in superior progress. Mr. Curley agreed, noting that the pro- 
gram to rebuild and revitalize the programs and services is 
showing signs of fruition and said that enormous credit is due 
to Lesley Loke , Assistant Director for Community Library Services, 
because of her planning efforts and the enhancement of an esprit 
de corps. Mr. Curley added that the use of services in the 
Research Library Services division is also climbing and pointed 
out, for example, that periodical use is up a total of 80% from 
two years ago. Further, the recruitment of children's librarians 
in the branch libraries has positively impacted on the number of 
programs offered in addition to an increase in the use of the 
branches. Mr. Robert Smith, President of the Hyde Park 
Branch Friends' Group, noted an observation of an increase in 
minority attendance at the Hyde Park Branch programs. Mrs. Goodwin 
suggested a press release be issued pointing out the increases in 
use and programs as a direct result of the increases in the budget. 
The Trustees concurred with this suggestion. 



Minutes of Meeting 
Corporation 
December 22, 1988 
Page Six 



Mr. Curley then made the following announcements: the National 
Endowment for the Humanities has awarded the Boston Public Library 
a grant totaling $400,000 over the next three years to support the 
cataloging of newspapers for the Massachusetts Newspaper Program; 
the MacArthur Foundation has awarded the Library a grant of nearly 
$230,000 in value for the purchase of the PBS Video Classics Series; 
a check in the amount of $225,000 was received from the Estate of 
Herman Leventhal, a retired Newton attorney who practiced law in 
Boston and who was a former resident of the Golda Maier House. 
Upon the death of his wife in the last 1970 's, he visited the 
Library daily, often at night, and grew to love the Library and 
therefore bequeathed this sum in appreciation for the comfort he 
received. Mr Bulger commented what a beautiful and moving story 
followed by Mr. Moloney's request to have an appropriate recogni- 
tion of this gift. 

Next, Mr Curley reported that 1989 has been nationally 
designated the Year of the Young Reader and the Boston Globe has 
graciously offered the assistance of their public relations firm 
to develop publicity on programs and activities centered on this 
event. One such event will include promotional ads for the public 
to apply for the new library cards. On two buildings-related 
issues, Mr. Curley reported that construction has begun on the 
Literacy Center/Day Care Facility at the Dudley Branch Library 
and work should be completed within three months, and work on the 
West Roxbury Branch Library addition is on target with a comple- 
tion date scheduled for June 1989. 

In other business, Ms. Crist demonstrated the new color-coded 
Directory of department and service locations for the Johnson and 
McKim buildings which will be on display throughout the two build- 
ings. Ms. Crist noted that the Directory was designed by the 
Graphics Department and Ms. Farrell and Mr. O'Neil of the Central 
library assisted with the development of the list of categories. 
Further, Ms. Crist added, a smaller hand-out reproduction of the 
directory will be made available to the public. The Trustees 
complimented Ms. Crist on the composition of the Directory and its 
successful completion. 



Since there was no other business, 
tion adjourned at 8:25 p.m. 



the meeting of the Corpora- 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 

Minutes of Meeting in Board of Trustees 

Corporation Thursday, February 9, 1989 



A meeting of the Trustees of the Public Library as a Corpora- 
tion was held at 8:21 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. 
Gaines, Goodwin, and Luthin. Also present were Sarah Gant, Policy 
Analyst, Mayor's Office; members of the Library administration, 
staff, and public. 

Kevin F. Moloney, President of the Board, presiding. 

The first order of business was the approval of minutes of 
the December 22, 1988. On a motion duly made and seconded, the 
minutes of the Regular Meeting of December 22, 1988 were approved. 

Mr. Moloney provided an update on the current status of the 
McKim Restoration Project activities reporting that the architects 
from Shepley, Bulfinch, Richardson, and' Abbott, Inc. have completed 
the working drawings for Phase One which should be available for 
printing by the first week of March; the Library is awaiting 
word from the Massachusetts Board of Library Commissioners regard- 
ing its grant application for construction funds; the McKim Build- 
ing committee has been discussing and planning for the eventual 
relocation of materials to a remote storage site and considering 
alternatives to address accessibility to the building during the 
construction period? and the Trustees should plan to go out to 
public bid by Spring 1989. 

On a related issue, Mr. Moloney expressed the need for the 
continuation of Mr. Douglass Shand Tucci's contract as a consultant 
to the McKim restoration 
made and seconded. 



project. It was then, on a motion duly 



"VOTED: to continue to engage the services of Douglass 
Shand Tucci, architectural historian/advisor, 
relative to the planning design and construction 
for the renovation of the McKim building at the 
existing reduced rate and through the completion 
of Phase One, the cost to be paid from the John 
Deferrari 1947 Indenture of Trust." 

Next, in the acceptance of a grant from the Surdna Founda- 
tion, on a motion duly made and seconded, it was 



"VOTED: 



to accept with appreciation a grant from the Surdna 
Foundation, Inc., 250 Park Avenue, New York, New 
York 10177, in the amount of seventy-five thousand 
dollars and no cents ($75,000.00) to be used over 
three years to support the research of a visiting 
scholar in the Boston Public Library's col- 
lection of prints and drawings by living artists 
with ties to Boston." 



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Minutes of Meeting 
Corporation 

February 9, 1989 

Page Two 



Mr. Cur ley then described the need for the Trustees to con- 
sider various remote storage options since the renovation of the 
McKim building will require major relocation of books and other 
items. Mr. Cur ley recommended negotiation of a lease agreement 
to rent storage space at 350 Merrimack Street, Lawrence, Massa- 
chusetts at fair market value. Mrs. Gaines asked if a percentage 
of the rent paid would be applied to the purchase price of the 
facility and Mr. Curley responded that this would be the objec- 
tive of later conversion to a lease/purchase arrangement. In 
response to a question from Mrs. Luthin regarding patron re- 
quests of materials stored at the remote facility, Mr. Curley 
said that arrangements for regular deliveries will be tied into 
the Library's state-wide delivery service. Mr. Curley also noted 
that the Library's collection continues to grow at 200,000 titles 
a year and underscores the necessity of eventually purchasing 
a remote storage facility. Following discussion among the Trustees, 
and on the recommendation of Mr. Curley, on a motion duly made 
and seconded, it was 

"VOTED: to authorize Arthur Curley, Director and Librarian, 
to enter into a lease agreement with Merrimac 
Limited Partnership, for the lease of remote 
storage space at 3 50 Merrimack Street, Lawrence, 
Massachusetts, the cost of said lease to be 
equally shared from the Library of Last Recourse 
and the John Deferrari 1947 Indenture of Trust." 

In other business, Mr. Curley noted that he included in 
the Trustees' folders narrative activity reports, trust fund 
balance reports, and statistical reports. At this time, Mrs. 
Gaines inquired as to the source of funding which will be used 
to purchase the furniture for the Literacy Center at the Dudley 
Community Library. At an estimated cost in the range between 
$10,000 to $15,000, Mr. Curley noted that no funds have been 
appropriated for the purchase of furniture and trust funds may 
have to be used. Mrs. Gaines indicated that the Fellowes 
Athenaeum Trust Fund bequest specifies use for "literary, in- 
structive purposes" and expressed her view that such a bequest 
can not be used to purchase furniture- Mr. Moloney asked Mr. 
Curley to review the terms of agreement of the Fellowes 
Athenaeum Trust Fund and also to review the availability of 
funds from other sources. 

Mr. Curley then distributed to the Trustees the new Boston 
Public Library cards to be used with the new automated circulation 
system which is being installed at the Central Library and will 
be phased in at the Codman and Dudley District Libraries this 
Spring. 



W 



Minutes of Meeting 
Corporation 
February 9, 1989 
Page Three 



Mr. Moloney concluded the meeting noting that the adopted 
budget, following approval from the Budget Office, will then 
need to be approved by the Boston City Council and final approval 
by Mayor Raymond L. Flynn. Mr. Moloney commended the Library 
management for the outstanding job done on the budget proposal 
citing in particular the depth and quality of analysis which 
he noted reflected a vast improvement over recent years. 



There being no other business, 
adjourned at 8:35 p.m. 



the meeting of the Corporation 






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TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Monday, May 1, 1989 



Minutes of Annual Meeting 
Corporation 
Monday, May 1, 1989 
Page Two 



The Annual 
Corporation was 
4:10 p.m. 



Meeting of the Trustees of the Public Library as a 
held in the Trustees Room of the Johnson Building at 



and 
VOTED: 



Present at the meeting were Mmes. Gaines, Goodwin, Luthin, and 
Mr. Moloney. Mr. Bulger was unable to attend. Also present were 
Sarah Gant, Policy Analyst, Mayor's Office; members of the Library 
administration, staff. Friends' Groups and public. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney announced that he just received a telephone call 
from Mr. Bulger who is presiding over a session of the Massachusetts 
Senate and he will be unable to attend the meeting of the Trustees. 
Mr. Moloney then said that the Annual Meeting is traditionally held 
in the Trustees Room of the McKim Building but in order to 
accommodate the anticipated large number of members of the public 
attending the meeting he scheduled the meeting to be held in the 
Johnson Building. Mr. Moloney said that the members of the public 
will have an opportunity to ask questions following the Annual 
Meeting. Mr. Moloney asked the members of the public who have 
questions to please state their name and affiliation with the 
Library. 

The first order of business was the election of officers. On a 
motion duly made and seconded, Kevin F. Moloney was nominated for 
President. No other nominations were made. Subsequent to a viva 
voce vote, Mr. Moloney was declared elected President. 

On a motion duly made and seconded, William M. Bulger was 

nominated for Vice President. No other names were placed in 

nomination. Subsequent to a viva voce vote, Mr. Bulger was declared 
elected Vice President. 

On a motion duly made and seconded, the name of Jane Manthorne 
was placed in nomination for Clerk, with no other nomination. 
Subsequent to a viva voce vote, Ms. Manthorne was declared elected 
Clerk. 

On a motion duly made and seconded, the name of Jamie McGlone 
was placed in nomination for Assistant Clerk, with no other 
nomination. Subsequent to a viva voce vote, Mr. McGlone was declared 
elected Assistant Clerk. 

Next, on a motion duly made and seconded, several items were 
voted on as a block, as follows: 

VOTED: ••that any member of the Corporation or, upon delegation by 
the Corporation, the Director, the Associate Director, or 
designated Assistant Director be, and hereby is, authorized 
to sign on behalf of the Corporation, bills, special drafts, 
and payrolls of the Library. •• 



Form No. 1046G— 11/74 



and 
VOTED: 






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and 
VOTED: 



and 
VOTED: 



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"that, until the next annual meeting, the President, or Vice 
President, or in the inability of either, any member of the 
Corporation, and by delegation the Director, or the Clerk of 
the Corporation be, and hereby is, authorized to sign any 
and all contracts voted to be made by the Board in the name 
and behalf of the Corporation and any and all communications 
in connection with the award of contracts so voted or 
recommended to be so voted and to authorize payments under 
contracts so voted . •• 



"that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director, or the Clerk of the Corporation be, and hereby is, 
authorized to accept on behalf of the Trustees gifts, 
payments made in recognition for special services rendered 
and payments received for the publications and prints 
executed under Library sponsorship and, in connection with 
the acceptance of same, to endorse on behalf of the Trustees 
checks so received, said amounts to be reported to the Board 
at the next annual meeting.** 



••that, until the next annual meeting, by delegation of the 
Trustees of the Public Library of the City of Boston, the 
Director, or the Clerk of the Corporation be, and hereby is, 
authorized to accept on behalf of the Trustees gifts to be 
added to funds already established in the General Investment 
Account, the acceptance of said amounts to be reported to 
the Board at their next meeting.'* 

••that Arthur Curley, Director and Librarian of the Public 
Library of the City of Boston, be, and hereby is, authorized 
to cause to be paid to the Rector of Trinity Church for the 
period from July 1, 1988 to June 30, 1989 income on the 
Children *s Fund now held in the custody of the 
Collector-Treasurer of the City of Boston pursuant to the 
provisions of the 11th Clause of the Will of Josiah H. 
Benton, as required by the 19th Clause of said Will.: 



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Minutes of Annual Meeting 
Corporation 
Monday, May 1, 1989 
Page Three 



and 
further 

VOTED : 



that Arthur Curley, Director and Librarian of the Public 
Library of the City of Boston, be, and hereby is, authorized 
and directed to cause to be distributed and paid to the 
Rector of Trinity Church, to be held by said Rector pursuant 
to the provisions of the 12th Clause of the Will of Josiah 
H. Benton, as defined by the Agreement of Compromise, dated 
January 15, 1935 and made in connection with the 
administration of the trust created by said Clause, 
four-tenths of the income of the Benton Book Fund for the 
period from July 1, 1988 to June 30, 1989, inclusive, now 
held in the custody of the Collector-Treasurer of the City 
of Boston, and to the Trustees of the Public Library of the 
City of Boston the remaining six-tenths of said income for 
said period to be applied to the purchases provided in said 
agreement of Compromise. 



and 
VOTED: 



that Arthur Cur ley. Director and Librarian of the Public 
Library of the City of Boston, be, and hereby is, authorized 
and directed to cause to be distributed and paid to the 
Trustees of the Public Library of the City of Boston the 
income of the General Investment Account for the period from 
July 1, 1988 to June 30, 1989." 

Mr. Moloney then called upon Mr. Curley to report on major gifts 
and grants received by the Library during the year. Mr. Curley 
submitted the following report which was accepted by the Trustees: 

Major Gifts and Grants 



Grants : 

pro-iect Title 

Art and Arch Tour Prog (Project) 
Art and Arch Tour Prog (In-kind) 
Art and Arch Tour Prog (Training) 
Art and Arch Tour Prog (Coordinator) 
Connick Foundation Brochure 
Datalink: Resource Sharing for 

Boston Area 
Design by Motley (Presentation) 
Design by Motley (Programming) 
Literacy Collection 



Award 



Jr . League 


30,000 


Jr. League 




Boston Fdn. Arch. 


1,000 


Assoc. BPL 


7,500 


Fidelity Fdn. 


11,315 


DOE/LSCA I 


221,000 


NEFA 


2,500 


BALC 


2,500 


DOE/LSCA VI 


25,000 



Minutes of Annual Meeting 
Corporation 
Monday, May 1, 1989 
Page Four 



Literacy Collection 

Mass Newspaper Program: Biblio. Imp. 
Mass Newspaper Program: Microfilm. 
McKim Restoration 

McKim Restoration/Literacy/Automation 
McKim Restoration/Literacy/Automation 
Outreach to Hispanic Parents/Children 
Print Department Visiting Scholar 
Reading is Fundamental -Char lestown 
Reading is Fundamental -Dudley 
Reading is Fundamental -Fields Comer 
Reading is Fundamental -South End 
Research Library Backlog Process/Access 
Supervisory Skills BPL/Sub-Reg 
Systemwide Preservation Survey (Stipend) 
Systemwide Preservation Survey (In-Kind) 



Sholley Fdn. 

NEH 

DOE II-C 

DOE/LSCA II 

Globe Fdn. 

Weber Charities 

LSCA I 

Surdna Fdn. 

H.P. Hood 

Digital 

Fidelity Invest 

B. Dal ton 

MBLC 

LSCA I 

ARL 

ARL 



1,500 

401,685 

210,000 

221,922 

1,000,000 

10,000 

27,035 

75,000 

2,000 

2,000 

3,000 

3,000 

311,509 

25,100 

1,000 

10,000 



Total 



$2,605,566 



Gifts: 

Estate of Herman Leventhal: $225,000. ^.^.^. 

Addison Gallery of Art: Harold Tovish: A Retrospective Exhibition 

1948-1988. Local/Regional publication. 
Anderson, Wayne: 1,400 art books and catalogs. 
Andrus, Stephen: gifts to the Impressions Collection continued 

through December 1988. It comprises the records of Impressions, 

part of the workshop's library, thousands of proofs or original 

lithographs and etchings, remainders of various portfolios and 

editions of prints, and much beautifully designed ephemera, 

including prospectuses and announcements. 
Bendiner Collection: a succession of gifts establishing at BPL one 

of the finest existing collections of the drawing and prints of 

Alfred Bendiner of Philadelphia. 
Boston University - Mugar Library: 173 spiral bound, 290 paperback, 

522 hardcover cookbooks and 22 bound cooking magazines. 
Brothers, Dr. Joyce: 107 paperback, 96 hardcover books and one 

magazine. All review copies. ^, x. .,, 

Bernard Chaet Collection: one hundred of his drawings which will 

be celebrated this November and December in an exhibition. 
The Cohasset Public Library: 700 monographs. 
The Fogg Art Museum: 1,000 auction catalogs. 

Gutche, Gene, composer: his works. . ,, 

Grady, John: 139 paperback books, 71 magazines and 71 miscellaneous 

items (papers and pamphlets) . 



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Minutes of Annual Meeting 
Corporation 
Monday, May 1, 1989 
Page Five 



Duncan MacPherson Collection: One hundred and six original drawings 

which will yield an exhibit next year. 
The Middleboro Public Library: 270 monographs. 
Moulton, Patricia: 53 monographs, mostly first editions with dust 

jackets and 14 periodical series which pre-date the Library's 

holdings. 
Reher, Sven, composer: his works. 
Roden, Ms. Stephanie (given in memory of Edward Roden) : 210 sound 

recordings, 119 books and 36 album sets. 
Slater, Mr. and Mrs. John: 3,000 items - popular song sheets, jazz 

collections, piano teaching methods and classical piano works. 

There being no other business, the meeting of the Corporation 
adjourned at 4:16 p.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, Ma^ 1, 1989 



A meeting of the Trustees cf the Public Library as a 
Corporation was held at 4:22 p.m. 

Present at the meeting were Mrs,. Gaines, C-^odwin, Luthin, 
and Mr. Moloney. Mr. Bulger was unable to attend. Also Present 
were Sarah Gant, Policy Analyst, Mayor's Office; members of the 
Library administration, staff. Friends' Groups and public. 

Kevin F. Moloney, President of the Board, presiding. 

In the award of a contract for the Financial Audit of Trust 
Funds, on a motion duly made and seconded, it was 

"that there be entered into with the firm of Ernst & 
Whinney, 200 Clarendon Street, Boston, Massachusetts, in 
accordance with the proposal submitted by Ernst & 
Whinney for the April 4, 1989 opening of proposals, and 
for a total fee not to exceed fifteen thousand dollars 
and no cents ($15,000.00) for fiscal year 1989, fifteen 
thousand seven hundred fifty dollars and no cents 
($15,750.00) for fiscal year 1990, sixteen thousand five 
hundred forty dollars and no cents ($16,540.00) for 
fiscal year 1991, a financial audit of each of the 
following: (1) The Trust Funds of the Trustees of the 
Public Library of the City of Boston; (2) The Eastern 
Massachusetts Regional Library Program; and (3) The 
Library of Last Recourse Grant." 



VOTED: 



There being no other business. 
Corporation adjourned at 4:23 p.m. 



the meeting of the 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Monday, June 5, 1989 



A meeting of the Trustees of the Public Library as a Corporation 
was held at 8:27 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, Mmes. 
Gaines, Goodwin, and Luthin. Also present were Diane MacDonald, 
Budget Analyst, City's Budget Office; members of the Library 
administration, staff. Friends' Groups and public. 

Kevin F. Moloney, President of the Board, presiding. 

The first order of business was the approval of minutes. On a 
motion duly made and seconded, the minutes of the Annual and Regular 
Meetings for May 1, 1989 were approved. 

Next, in the award of contracts, on a motion duly made and 
seconded, it was 

VOTED: "that there be entered into with the City of Boston, a 
contract between the Trustees of the Public Library of the 
City of Boston (a Corporation under Chapter 114 of the Acts 
of 1878) , and the City of Boston, for the purchase of 
materials in an amount not to exceed the amount appropriated 
in the Library Department budget for books and other related 
materials, during the period July 1, 1989, through June 30, 
1990." 



VOTED: 



"that the agreement with Wellington Management Company, 75 
State Street, Boston, Massachusetts 02109, for investment 
counseling services be renewed for the period July 1, 1989, 
through June 30, 1990, in accordance with the terms 
specified in the agreement. 



and 
further, 

VOTED: 



VOTED: 



that, Arthur Curley, Director and Librarian, be, and hereby 
is, authorized to make from time to time specified in the 
agreement for the period July 1, 1989, through June 30, 
1990, between the Trustees of the Public Library of the City 
of Boston and Wellington Management Company, 75 State 
Street, Boston, Massachusetts, the payments prescribed by 
said agreement from undistributed income of the General 
Investment Account if he finds that the conditions precedent 
to such payment have been fulfilled." 

"that, there be entered into, without public advertising, 
with Doctor Donald Stackhouse a Lease for the rental of 
premises located at 205 Main Street, North Reading, 
Massachusetts, during the period July 1, 1989, through June 
30, 1990, at a monthly rate of two thousand five hundred 
eighty-three dollars and no cents ($2,583.00) with the 
(Official's) option for renewal on July 1, 1990, and on July 
1, 1991, at bid price. 



Minutes of Meeting 
Corporation 
June 5, 1989 
Page Two 



and 
further 

VOTED: 



that, Arthur Curley, Director and Librarian, of the Public 
Library of the City of Boston, be, and hereby is, authorized 
to make, from time to time, as specified in said Lease 
rental agreement with Doctor Donald Stackhouse, monthly 
payments as prescribed in said Lease agreement 



n 



VOTED: 



and 
further, 

VOTED: 



"that, there be entered into, without public advertising, 
with the Trustees of the Hyannis Public Library Association, 
Inc. a Lease for the rental of premises located at 401 Main 
Street, Hyannis, Massachusetts, during the period July 1, 
1989, through June 30, 1990, at a monthly rate of one 
thousand one hundred dollars and no cents ($1,100.00), with 
the (Official's) option for renewal on July 1, 1990, and on 
July 1, 1991, at bid price. 



that Arthur Curley, Director and Librarian, of the Public 
Library of the City of Boston, be, and hereby is, authorized 
to make, from time to time, as specified in said Lease 
rental agreement with the Trustees of the Hyannis Public 
Library Association, Inc., monthly payments as prescribed in 
said Lease agreement." 



VOTED: "that, there be entered into, without public advertising, 
with Alec Rich Company a lease for the rental of premises 
located at Rear 21 Court Street (Kings Court) , Taunton, 
Massachusetts, during the period July 1, 1989, through June 
30, 1990, at a monthly rate of two thousand eighty-three 
dollars ($2,083.00), with the (Official's) option for 
renewal on July 1, 1990, and on July 1, 1991, at bid price. 



and 
further 

VOTED: 



that, Arthur Curley, Director and Librarian, of the 
Public Library of the City of Boston, be, and hereby 
is, authorized to make, from time to time, as specified 
in said Lease rental agreement with Alec Rich Company, 
monthly payments as prescribed in said Lease 
agreement . " 



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Minutes of Meeting 
Corporation 
June 5, 1989 
Page Three 



VOTED: "that, in exercise of an option to renew, there be 
entered into with Bonnell Motors, Inc., 353 Cambridge 
Street, Winchester, Massachusetts, a renewal agreement 
for the leasing of two panel trucks and two station 
wagons, for the Eastern Massachusetts Regional Library 
System, during the period July 1, 1989, through June 
30, 1990, at the following rates: monthly lease of two 
panel trucks at $555.00 per vehicle, and monthly lease 
of two station wagons at $525.00 per vehicle; charge 
per mile of $.13 for each vehicle, at a total cost not 
exceed fifty- three thousand eight hundred dollars and 
no cents ($53,800.00)." 



There being no other business, the meeting of the 
Corporation adjourned at 8:33 p.m. 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, July 7, 1989 



A meeting of the Trustees of the Public Library as a 
Corporation was held at 3:31 p.m. 

Present at the meeting were Messrs. Bulger and Moloney 
and Mmes. Gaines and Luthin. Mrs. Goodwin was unable to 
attend. Also present were Sarah Gant, Policy Analyst, 
Mayor's Office; members of the Library administration, 
staff. Friends' Groups and the public. 

Kevin F. Moloney, President of the Board, presiding. 

The first item on the order of business was the 
approval of minutes for June 5, 1989. Action on the 
approval of minutes for June 5, 1989 was deferred until the 
next meeting. 

Mr. Curley then announced that the Boston Public 
Library has been awarded a $7,000,000 State Construction 
Grant for the renovation and restoration of the McKim 
Building. Since the grant will be administered by the 
Massachusetts Board of Library Commissioners, Mr. Curley 
said that the State requires a formal vote of acceptance of 
the grant by the Board of Trustees authorizing the Director 
to enter into a contractual relationship with the 
Massachusetts Board of Library Commissioners. Mr. Curley 
added that the legislation for capital improvements to 
public libraries throughout the Commonwealth was initiated 
through the efforts of Senate President William M. Bulger. 
At the recommendation of Mr. Curley, on a motion duly made 
and seconded, it was 

VOTED: "to accept the State Construction Grant in the 
amount of seven million dollars ($7,000,000) for 
the renovation and restoration of the McKim 
Building and authorized Arthur Curley, Director 
and Librarian, to enter into a contractual 
agreement with the Massachusetts Board of Library 
Commissioners . ** 

On a related McKim Restoration Project issue, Mr. 
Moloney reported that the architects from Shepley, 
Bui finch, Richardson, and Abbott, Inc. have completed the 
working drawings and Douglass Shand Tucci, architectural 
historian/ advisor to the McKim project, is putting the 
drawings into a narrative form in order to create a "plain 
English" record of the renderings. Mr. Moloney added that 
he, Arthur Curley, and John Doherty plan to review the 
drawings soon and the Trustees should plan to go out to bid 
by Fall 1989. In response to a question from Mrs. Gaines 
on whether anything has been eliminated from the original 
plans, Mr. Moloney said that they are planning on going 
forward with the original design plans. 

There being no other business, the meeting of the 
Corporation adjourned at 3:33 p.m. 



. '»• 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, September 22, 1989 



A meeting of the Trustees of the Public Library as a Corporation 
was held at 9:40 a.m. 

Present at the meeting were Messrs. Bulger and Moloney, and 
Mmes. Gaines and Goodwin. Mrs. Luthin was unable to attend due to 
illness. Also present were Douglass Shand-Tucci, Architectural 
Historian/Advisor to the Trustees for the McKim project; Daniel 
Coolidge and Bill Barry of Shepley, Bulfinch, Richardson and Abbott, 
Inc. ; members of the Library administration, staff and public. 

Kevin F. Moloney, President of the Board, presiding. 

The first order of business was the approval of minutes. On a 
motion duly made and seconded, the Minutes for the Regular and 
Executive Session Meetings of June 5, 1989 and July 7, 1989 were 
approved . 

Next, Mr. Moloney provided an update on the McKim Restoration 
Project: the architects from Shepley, Bulfinch, Richardson and 
Abbott, Inc. have completed the working drawings and detail 
specifications; the members of the McKim Committee, consisting of 
Kevin F. Moloney, Arthur Curley, Douglass Shand-Tucci, and Victor 
Hagan of the Public Facilities Department, with John J. Doherty, 
Project Manager, have met on a monthly basis over the past several 
years for a total of 42 meetings, and have reviewed the drawings. 
The drawings are ready for final formal submission, subject to 
technical review. A bidding package should be completed within one 
month and it is expected that a contract will be awarded by early 
1990. 

Mr. Moloney then called on Daniel Coolidge to report on the 
progress of the project. Using design development drawings displayed 
on easels in the Board room to illustrate and explain the details of 
the restoration and renovation project, Mr. Coolidge updated the 
Board members on the three phases of the project and related design 
plans. Mr. Coolidge also discussed the importance of designing a 
functional, user-friendly building and relating the two buildings to 
each other. Mr. Curley praised Mr. Coolidge for performing an 
extraordinary job, moving at an appropriate speed with sensitivity to 
the library staff and community, and successfully acquiring the 
necessary approvals by external regulatory agencies. Mr. Curley 
added that he is extremely pleased with the design renderings and he 
is excited about the prospects for the project. 

Mr. Moloney then asked Mr. Shand-Tucci to report on his 
activities throughout the project. Mr. Shand-Tucci said that his 
focus is to balance the historical and architectural aspects of the 
restoration project. Noting that there has been excellent 
communication throughout the process, Mr. Shand-Tucci attributed this 
to the support and commitment by the Trustees and Director of the 



Minutes of Meeting 
Corporation 
September 22, 1989 
Page Two 



Library, for the efforts and continuing work of the architects. Mr. 
Shand-Tucci noted that the McKim Committee has been making progress 
in addressing three areas of particular concern: murals, lighting, 
and regulatory agencies. In response to a question from Mr. Bulger 
regarding the Library's plans in addressing the need to integrate the 
Dartmouth Street facade into the "Greening of Copley Square", Mr. 
Shand-Tucci said that further study has to be done to develop a 
proper setting for the McKim Building. 



Following further discussion among 
duly made and seconded, it was 



the Trustees, on a motion 



VOTED: "To approve the working drawings and detail specifications 
as submitted by Shepley, Bulfinch, Richardson and Abbott, 
Inc. subject, however, to the endorsement of approval within 
the meaning of the architectural services contract by the 
"official" when the submissions, as revised, are deemed 
satisfactory within the meaning of said contract following 
approval thereof by the McKim Committee; and, that Arthur 
Curley, Director and Librarian, be, and he hereby is 
authorized, upon said endorsement by the official, to take 
such steps as may be necessary or appropriate to proceed 
toward formal public bidding, upon the basis of the said 
working drawings and detailed specifications, as so 
approved, for Phase One of the McKim Building restoration 
pro j ect . " 

The next item on the order of business was the election of a 
Clerk. Mr. Moloney said that on the occassion of the retirement of 
Jane Manthorne, who served as Assistant Director for Communications 
and Community Affairs and as Clerk, it is necessary to elect a 
Clerk. The name of Jamie McGlone was placed in nomination, noting 
that he has served as Assistant Clerk since 1986. With no other 
nominations, on a motion duly made and seconded, it was 

VOTED: "to elect Jamie McGlone, Clerk of the Corporation." 

There being no other business, the meeting of the Corporation 
adjourned at 10:25 a.m. 



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TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



I 



Minutes of Meeting 
Corporation 



A meeting of 
ion was held at 9 



the Trustees 
25 a.m. 



In Board of Trustees 
Thursday, November 30, 1989 



of the Public Library as a Corpora- 



Present at the meeting were Messrs. Bulger and Moloney, 
Mmes. Gaines, Goodwin, and Luthin. Also present were members 
the Library administration, staff and public. 

Kevin F. Moloney, President of the Board, presiding. 



and 
of 



The first order of business 
a motion duly made and seconded, 
ing of September 



was the approval of 
the Minutes for the 
22, 1989 were approved. 



minutes. On 
Regular Meet- 



The next item addressed was the award of contracts. The first 
contract presented was for providing photocopy coin-operated 
machine service as well as related photocopy services throughout 
the library system. Mr. Curley said that contract negotiations 
successfully resulted in keeping the general public coin copy rate 
at $ .10 per copy, strengthening provisions for quality of service, 
and an option to renew the contract for fiscal years 1991 and 1992. 
Mr. Curley added that the library sought bid proposals and one 
other company did submit a bid but, after careful review, it was 
determined that they did not meet the library's specifications as 
advertised. Then, on the recommendation of Mr. Curley, and on a 
motion duly made and seconded, it was 



"VOTED: 



that there be entered into with Boston Copico, Inc 
55 North Street, Canton, Massachusetts 02021, the 
lowest eligible, responsive and responsible bidder 
in the Subscription Invitation Bid Proposal, a 
contract for providing photocopy coin-operated 
machine service as well as related photocopy 
services, throughout the Boston Public System, at 
the following unit price cost per photocopy: 



(A) GENERAL PUBLIC COIN COPY RATE 

(B) LIBRARY UNITS BY-PASS COPY RATE 

(C) LIBRARY ADMINISTRATIVE UNITS COPY RATE 

(D) LIBRARY COMMISSION RATE ON ALL COIN 

COPY USAGE 



.10/COPY 
035/COPY 
029/COPY 

008/COPY 



The option to renew this contract shall be on 
July 1, 1990, and on July 1, 1991, at unit bid 
prices A, B, and C above, where unit bid price 
D will change to zero for fiscal years 1991 
and 1992." 

The second contract considered was a contract to survey, 
locate, and remove asbestos material from the McKim building. 



Minutes of Meeting 
Corporation 
November 30, 1989 
Page Two 



Mr. Moloney reported that the members of the McKim Committee met 
recently and addressed asbestos-related problems in the McKim 
building. Mr. Moloney added that Trustees' funds will be reim- 
bursed from the consultants contract with Shepley, Bulfinch, 
Richardson and Abbott, Inc., architects for the McKim Restora- 
tion Project. In response to a question from Mrs. Gaines re- 
garding the length of time the survey should take and the antici- 
pated cost for removal of asbestos material, Mr. Moloney said 
that the survey should take about two weeks, six to eight weeks 
for removal, and the cost dependent on the amount of asbestos 
in the building. Then, on a motion duly made and seconded, it was 

"VOTED: that there be entered into with Hygeia, Inc., 

303 Bear Hill Road, Waltham, Massachusetts 02154, 
a contract to survey and locate asbestos material 
in the McKim building, Copley Square and, to pre- 
pare bid documents (specifications) for asbestos 
removal from said McKim building, the cost not to 
exceed fifteen thousand eight hundred dollars 
and no cents ($15,800.00) 



II 



On a related McKim Restoration Project funding issue, Mr. 
Moloney reported that he attended a meeting on November 20, 1989 
with Robert Schwartz, Educational Advisor to Governor Dukakis, 
Roland Piggford, Director of the Massachusetts Board of Library 
Commissioners, and Maureen Killoran, Government Liaison to the 
BLC. At the meeting, Mr. Schwartz underscored the importance 
of the Massachusetts Senate and House passing a tax package to 
ensure the funding of public library construction projects; mean- 
while, it is at the discretion of Governor Dukakis as to when and 
if public library construction funds will be released in FY90. 

The third contract considered was for supplying and deliver- 
ing Library Bibliographic Control Services for the Metro-Boston 
Library Network, a consortium of six public libraries head- 
quartered at the Boston Public Library and consisting of the 
city libraries of Boston, Brookline, Cambridge, Chelsea, Maiden, 
and Newton. Mr. Curley noted that the Boston Public Library 
serves as the fiscal agent for the MBLN and recommended enter- 
ing into a contract with Utlas International U.S. Inc. On the 
recommendation of Mr. Curley, on a motion duly made and seconded, 
it was 



Minutes of Meeting 
Corporation 
November 30, 1989 
Page Three 



"VOTED: 



that there be entered into with Utlas Interna- 
tional U.S. Inc., 8300 College Boulevard, 
Overland Park, Kansas 66210, the lowest eligible, 
responsive and responsible bidder in the public 
bidding, a contract for supplying and deliver- 
ing Library Bibliographic Control Services for 
the Metro-Boston Library Network, at a total 
cost not to exceed sixty one thousand one 
hundred dollars and no cents ($61,100.00) 



II 



Next, on a motion duly made and seconded, additions to ex- 
isting Funds in the General Investment Account were voted on, as 
follows: 



"VOTED: 



that the sum of $46,396.67, representing miscel- 
laneous gifts and royalties contributed to funds 
established in the General Investment Account be 
added to the respective funds in the General 
Investment Account as follows: 



FUND NAME 


AMOUNT 
4,550.00 


UNITS @ 


3.50 


Fred Allen Fund 


1,300 




Antiquarian 








Booksellers 


1,500.00 


428 


1/2 


Boston Authors 


250.00 


71 




Rita Dinneen 


500.00 


143 




Marjorie Gibbons 


; 100.00 


28 


1/2 


Green Memorial 


61.16 


17 


1/2 


G.K. Hall 


175.30 


50 




Friends of 








Kirstein 


600.00 


171 


1/2 


Veronica Lehane 


25.00 


7 




Nason Fund 


37,635.21 


10,753 




Wiggin 


1,000.00 
46,396.67 


286 





Then, on a motion duly made and seconded, additions to the 
General Investment Account were approved, as follows: 



'VOTED: that the sum of 
come for the pe 
June 30, 1989 e 
in the General 
in these funds 
as required by 
basis of $3.56 
termined to be 



$37,466.68 representing the in- 
riod from July 1, 1988 to 
arned by the following funds 
Investment Account be reinvested 
in the General Investment Account 
their authorizing votes on the 
per unit which is hereby de- 
the present fair value per unit. 



Minutes of Meeting 
Corporation 
November 30, 1989 
Page Four 



AMOUNT 



UNITS 8 3.50 



FUND NAME 

Joan of Arc Fund 

Boston Public Library Staff 

Centennial Fund 
Centennial Fund 
John Deferrari Fund 
Lee M. Friedman Fund 
Lee M. Friedman 

Memorial Fund 
1/4 L.M. Friedman - Books 

for Rare Books Dept. 
Dr. Samuel Abbott Green 

Memorial Fund 
Arthur W. Heintzelman 

Memorial Fund 
G.K. Hall Associates Fund 
Library Art Fund 
Marjorie Wiggin Prescott 

Fund 
Ellery Sedgwick Fund 
Shakespeare - 

Emerson Fund 
Helen O. Storrow Fund 
1/2 Wedgewood Club 

2 5th Anniversary Fund 
Stow Wengenroth Fund 

37,466.68 

Next, in the establishment of the Herman Leventhal Fund, 
on a motion duly made and seconded, it was 



1,773.96 


498 


2,626.78 


738 


60.26 


17 


4,711.88 


1,324 


11,855.00 


3,330 


34.66 


10 


304.55 


85 


11,616.80 


3,263 


568.51 


160 


261.28 


73 


141.88 


40 


11.29 


3 


209.96 


59 


82.96 


23 


2,960.84 


832 


86.53 


24 


159.54 


45 



"VOTED: 



that the sum of three hundred twenty-five 
thousand four hundred and eighty-five dollars 
and twenty-eight cents ($325,485.28) tendered 
at this meeting of the Board of Trustees of 
the Public Library of the City of Boston (a 
corporation under Chapter 114 of the Acts of 
1876) from the estate of the late Herman 
Leventhal be accepted with gratitude, the 
same to be established as the Herman Leventhal 
Fund in the General Investment Account, the 
income only to be used for the general purposes 
of the library; 



Minutes of Meeting 
Corporation 
November 30, 1989 
Page Five 



and 



"VOTED: 



that the sum of three hundred twenty- five 
thousand four hundred and eighty-five dollars 
and twenty-eight cents ($325,485.28) which is 
this day funded as the Herman Leventhal Fund 
be invested through the General Investment 
Account established by vote of the Board on 
December 1, 19 50; that for the purpose of 
enabling such investment 92,996 units be, and 
the same hereby are, added to said General 
Investment Account; and that the 92,996 units 
hereby added to the General Investmnet Account 
be, and the same hereby are, allocated to the 
Herman Leventhal Fund on the basis of $3.50 
per unit, which is hereby determinated to be 
the present fair value per unit." 



On the establishment of the H. Earle Johnson Fund, 
motion duly made and seconded, it was 



on a 



"VOTED: 



and 
"VOTED: 



that the sum of fifteen thousand dollars 
($15,000.00) tendered at this meeting of the 
Board of Trustees of the Public Library of 
the City of Boston (a corporation under Chapter 
114 of the Acts of 1876) from the estate of the 
late H. Earle Johnson be accepted with gratitude, 
the same to be established as the H. Earle 
Johnson Fund in the General Investment Account, 
two thirds of the income to be used for the 
purchase of materials of permanent value in 
the Music Department and one third of the in- 
come to be used for the purchase of materials 
of permanent value in the Department of Rare 
Books and Manuscripts; 



that the sum of fifteen thousand dollars 
($15,000.00) which is this day funded as the 
H. Earle Johnson Fund be invested through the 
General Investment Account established by 
vote of the Board on December 1, 1950; that 
for the purpose of enabling such investment 
4,286 units be, and the same hereby are. 



V:>5 



Minutes of Meeting 
Corporation 
November 30, 1989 
Page Six 



added to said General Investment Account; and 
that the 4,286 units hereby added to the 
General Investment Account be, and the same 
hereby are, allocated to the H. Earle Johnson 
Fund on the basis of $3.50 per unit, which is 
hereby determined to be the present fair value 
per unit." 



There being no 
adjourned at 9:42 a 



other business, the meeting of the Corporation 
m. 



^3R!t- 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Wednesday, March 1, 1990 



A meeting of the Trustees of the Public Library as a Corpora- 
tion was held at 6:15 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, and 
Mmes. Gaines and Luthin. Also present were members of the Library 
administration, staff, and public. 

Kevin F. Moloney, President of the Board, presiding. 

The first order of business was the approval of minutes. On 
a motion duly made and seconded, the Minutes of the Regular and 
Executive Session Meetings of November 30, 1989 were approved. 

The next item addressed was the award of contracts. Mr. 
Curley provided background information on the contracts presented 
and, on the recommendation of Mr. Curley, on a motion duly made 
and seconded, it was 



"VOTED 



that, in exercise of an option to renew, there 
be entered into with the Trustees of the 
Hyannis Public Library Association, Inc. 
a renewal agreement for the rental of pre- 
mises located at 401 Main Street, Hyannis, 
Massachusetts, for the period July 1, 1990 
through June 30, 1991, at a monthly rate of 
one thousand one hundred dollars and no cents 
($1,100.00) 



and 



further, 
"VOTED: 



and 



"VOTEEI: 



that Arthur Curley, Director, and Librarian, 
be, and hereby is, authorized to make, from 
time to time, as specified in said renewal 
agreement with the Trustees of the Hyannis 
Public Library, monthly payments as prescribed 
in said lease agreement." 



j^i.^ 



that, in exercise of an option to renew, there 

be entered into with Alec Rich Company a lease 

for the rental premises located at Rear 21 

Court Street (Kings Court) , Taunton, Massachusetts, 

during the period July 1, 1990, through June 30, 

1991, at a monthly rate of two thousand eighty-three 

dollars and no cents ($2,083.00) 



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Minutes of Meeting 
Corporation 
March 1, 1990 
Page Two 

and 



Minutes of Meeting 
Corporation 
March 7, 1990 
Page Three 

and 



futher. 



•VOTED: 



and 



"VOTED: 



and 



further 



•VOTED: 



and 



"VOTED: 



that, Arthur Curley, Director, and Librarian, of the 
Public Library of the City of Boston, be, and hereby 
is, authorized to make, from time to time, as 
specified in said Lease rental agreement with 
Alec Rich Company, monthly payments as pre- 
scribed in said Lease agreement." 



that, in exercise of an option to renew, there 
be entered into with Doctor Donald Stackhouse 
a Lease for the rental of premises located 
at 205 Main Street, North Reading, 
Massachusetts, during the period July 1, 
1990, through June 30, 1991, at a monthly 
rate of two thousand five hundred eighty- 
three dollars and no cents ($2,583.00) 



further. 



'VOTED: 



that the Trustees of the Public Library of the 
City of Boston renew the Agreement for the 
Period July 1, 1990, through June 30, 1991, 
for the auditing of financial records re- 
lating to the period July 1, 1989, through 
June 30, 1990, at a total cost not to exceed 
fifteen thousand seven hundred fifty dollars 
and no cents ($15,750.00)." 



and 



"VOTED: 



.•I 



that, Arthur Cur ley. Director and Librarian 
of the Public Library of the City of Boston, 
be and hereby is, authorized to make, from 
time to time, as specified in said Lease 
rental agreement with Doctor Donald Stackhouse, 
monthly payments as prescribed in said Lease 
agreement . " 



that there be entered into with the firm of 
Ernst & Whinney, 200 Clarendon Street, Boston, 
Massachusetts, in accordance with the proposal 
submitted by Ernst & Whinney for the April 4, 
1989 opening of proposals, and for a total fee 
not to exceed fifteen thousand dollars and no 
cents ($15,0a0.00) for fiscal year 1989, 
fifteen thousand seven hundred fifty dollars and 
no cents ($15,750.00) for fiscal year 1990, 
sixteen thousand five hundred forty dollars 
and no cents ($16,540.00) for fiscal year 1991, 
a financial audit of each of the following: 
(1) The Trust Funds of the Trustees of the Public 
Library of the City of Boston; (2) The Eastern 
Massachusetts Regional Library Program and (3) 
The Library of Last Recourse Grant. 



that, the agreement with Wellington Management 
Company, 75 State Street, Boston, Massahcusetts 
02109, for investment counseling services be 
renewed for the period July 1, 1990, through 
June 30, 1991, in accordance with the terms 
specified in the agreement 

and 

..T S 

further , 

"VOTED: that, Arthur Cur ley. Director, and Librarian 
be, and hereby is, authorized to make from 
time to time as specified in the agreement 
for the period July 1, 1990, through 
June 30, 1991, between the Trustees of the 
Public Library of the City of Boston and 
Wellington Management Company, 75 State 
Street, Boston, Massachusetts, the payments 
prescribed by said agreement from undistri- 
buted income of the General Investment 
Account if he finds that the conditions 
precedent to such payment have been fulfilled." 

Next, Mr. Moloney noted that at the last meeting of the 
McKim Committee, it was reported that final approval and certifi- 
cations of the McKim Restoration project had been granted by 
various official agencies and the project is completely ready for 
public bid. Mr. Moloney said that the State Department of 



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TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 






Minutes of Meeting 
Corporation 
March 1, 1990 
Page Four 

Capital Planning has certified the list of contractors for the 
project and Inspectional Services has given approval for the 
work permit. In addition, the city of Boston's Public Works 
and Police Departments^ and the MBTA are reviewing proposals for 
site preparation and use. With regard to funding the project, 
Mr. Cur ley said that there is a temporary freeze on state funds 
pending resolution of the state's budget situation but the city 
of Boston's commitment of $13.4 million is available for Phase 
I of the project. Mr. Curley then discussed the progress 
achieved thus far on the Library's development campaign. 

In other business, Mrs. Gaines praised the efforts of the 
Central Library Tour Program which is coordinated by Ms. Joan 
Eldredge of the Volunteer Department. Mrs. Gaines also noted 
that the new format of the BPL Calendar of Library Events has a 
great deal of potential for reaching a wide array of audiences. 

Mr. Curley then said that recruitment efforts are ongoing 
to interview potential candidates for two staff positions: 
Assistant Director for Communications and Community Affairs, 
formerly Ms. Jane Manthorne's position; and Assistant to the 
Director for Personnel, formerly Ms. Rosalie Lang's job. 



There being no other business, 
poration adjourned at 6:35 p.m. 



the meeting of the Cor- 



Minutes of Annual Meeting 
Corporation 



In Board of Trustees 
Thursday, May 3, 1990 



The Annual Meeting of the Trustees of the Public Library as 
a Corporation was held in the Trustees Room of the Johnson Build- 
ing at 5:55 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, and 
Mrs. Gaines. Also present were members of the Library administra- 
tion, staff, and public. 

Kevin F. Moloney, President of the Board, presiding. 

The first item on the order of business was the election of 
officers. On a motion duly made and seconded, Kevin F. Moloney 
was nominated for President. No other nominations were made. 
Subsequent to a viva voce vote, Mr. Moloney was declared elected 
President. 

Next, on a motion duly made, Berthe M. Gaines was nominated 
for Vice President. Mrs. Gaines declined the nomination. Then, 
on a motion duly made and seconded, William M. Bulger was nominated 
for Vice President. No other naunes were placed in nomination. 
Subsequent to a viva voce vote, Mr. Bulger was declared elected 
Vice President. 

On a motion duly made and seconded, the name of Jamie A. 
McGlone was placed in nomination for Clerk, with no other nomina- 
tion. Subsequent to a viva voce vote, Mr. McGlone was declared 
elected Clerk. 



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Next, on a motion duly made and seconded, several enabling 
votes for the signing of bills, payrolls, contracts, acceptance 
of gifts and for the distribution of income were voted on as a 
block, as follows: 



VOTED: 



and 



'VOTED: 



Form No. 1046G— 11/74 



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that any member of the Corporation or, upon dele- 
gation by the Corporation, the Director, the 
Associate Director, or designated Assistant 
Director be, and hereby is, authorized to sign 
on behalf of the Corporation, bills, special 
drafts, and payrolls of the Library." 



that, until the next annual meeting, the President, 
or Vice President, or in the inability' of either, 
any member of the Corporation, and by delegation 
the Director, or the Clerk of the Corporation be, 
and hereby is, authorized to sign any and all con- 
tracts voted to be made by the Board in the name 
and behalf of the Corporation and any and all com- 
munications in connection with the award of con- 
tracts so voted or recommended to be so voted and 
to authorize payments under contracts so voted." 



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Minutes of Annual Meeting 
Corporation 
May 3, 1990 
Page Two 



and 



VOTED: 



and 



VOTED: 



and 



"VOTED: 



and 
further 



that, until the next annual meeting, by delegation 
of the Trustees of the Public Library of the City 
of Boston, the Director, or the Clerk of the Cor- 
poration be, and hereby is, authorized to accept on 
behalf of the Trustees gifts, payments made in recog- 
nition for special services rendered and payments 
received for the publications and prints executed 
under Library sponsorship and, in connection with 
the acceptance of same, to endorse on behalf of the 
Trustees checks so received, said amounts to be 
reported to the Board at the next annual meeting." 



that, until the next annual meeting, by delegation 
of the Trustees of the Public Library of the City 
of Boston, the Director, or the Clerk of the Cor- 
poration be, and hereby is, authorized to accept 
on behalf of the Trustees gifts to be added to 
funds already established in the General Invest- 
ment Account, the acceptance of said amounts to be 
reported to the Board at their next meeting." 



that Arthur Curley, Director and Librarian of the 
Public Library of the City of Boston, be, and here- 
by is authorized to cause to be paid to the Rector 
of Trinity Church for the period from July 1, 1989 
to June 30, 1990 income on the Children's Fund 
now held in the custody of the 
of the City of Boston pursuant 
of the 11th Clause of the Will 
as required by the 19th Clause 



Collector-Treasurer 
to the provisions 
of Josiah H. Benton, 
of said Will; 



'VOTED: that Arthur Curley, Director and Librarian of the 
Public Library of the City of Boston be, and here- 
by is, authorized and directed to cause to be dis- 
tributed and paid to the Rector of Trinity Church, 
to be held by said Rector pursuant to the provi- 
sions of the 12th Clause of the Will of Josiah H. 
Benton, as defined by the Agreement of Compromise, 
dated January 15, 1935 and made in connection with 
administration of the trust created by said Clause, 



im^^^s^Mm^^smmmMi 



Minutes of Annual Meeting 
Corporation 
May 3, 1990 
Page Three 



four-tenths of the income of the Benton Book Fund 
for the period from July 1, 1989 to June 30, 1990, 
inclusive, now held in the custody of the Collector- 
Treasurer of the City of Boston, and to the Trustees 
of the Public Library of the City of Boston the 
remaining six-tenths of said income for said period 
to be applied to the purchases provided in said 
agreement of Compromise." 



and 



"VOTED: 



that Arthur Curley, Director and Librarian of the 
Public Library of the City of Boston, be, and here- 
by is, authorized and directed to cause to be dis- 
tributed and paid to the Trustees of the Public 
Library of the City of Boston the income of the 
General Investment Account for the period from 
July 1, 1989 to June 30, 1990." 

Mr. Moloney then called on Mr. Curley to report on major gifts 
and grants received by the Library during the year. Mr. CiSirley 
submitted the following report to the members of the Board of 

Trustees: «,^^^«_«_.j* 

GrmntM R«c«i^«d for ttm Forlod of 

Hay 1989 through April 1990 



Piyital Equip— nt Corporat ion- -Corporate ContributlQlM 



$ 353.000.00 



Corporata grant rapraaants 60% towarda 
acquisition of a VAX 6410 systam. 

Tha Boaton Globa Foundation: 

Raprasants tha third phase of tha Globa grant. 

Maaaachuaatta Counc il on the Arts and Himanitica; 

Joint project between the BPL and the Handel 
& Haydn Society to microfllni concert programa 6i 
scrapbook materials documenting the first 175 
years of the Handel & Haydn Sociaty. 

LSCA TITLE T Grant ■ Mierofilaing off Local NeVSPOTOr 

Indexes* : 

Nawspapar indexes owned by public librarias in Quincy, 
Lynn. Dadham. Somerville, Maiden and New Bedford ara 
baing microfilmad--proJact will ba completed in July. 

Aaaoclation of Resea rch T^ibrariea . Office of HanagCMllt 



An -aaaiated aelf-atudy" of the Library's praaarvation 
naada. Projact will run from April 1990-Fabruary 1991, 



$ 200,000.00 



$ 2,339.00 (rY90) 
$ 2.036.00 (FY91) 



$ 20,000.00 



$ 10.000.00 



Minutes of Annual Meeting 
Corporation 
May 3, 1990 
Page Pour 



(l«t ymmx of a three-yejuc project): 

Supports work by a visiting scholar on prints and 
drawings by living artists with ties to Boston. 

Watlonal Endownent for tha HiUMinities: 
(2nd year of a three -year project) 

Bibliographic implementation phase of project to 
catalog all Massachusetts newspapers. 

LSCA Title T Grant ■Eacpedite d Access to the Boaton Public 
Library' s Unproceased Resources*: 

(2nd year of a two year program) 

LC MARC records are searched for unprocessed materials; 

as records are found, materials are processed 

and stored so that they remain accessible. 

LSCA Title T Grant "Asian Focus": 

Series of 3 programs for Chinese, Cambodian & Vietnamese 
Imigrant populations developed by the CLSO Adult Services 
Division. 



$ 75,000.00 



$ 401,685.00 



$ 311,509.00 



$ 23,570.00 



MCA Tltlt YI grant 'T^lti tzm BqHwd IltighiWTli9ftdi*: 

Staff at Dudley, Codman Square, & JaoMlca Plain branch 
libraries are collborating with neighborhood literacy 
programs to compile and publish the written works of adult 
new readers. 



$ 25,000.00 



Fidelity r9«rfflti9n: 

3rd grant from Fidelity to continue the "Reading is 
F^mdaisental Program" (RIF) at Fields Comer Branch Library. 



9 2,000.00 



WlIX Radio and JTF Peamit Butter; 

Award included $825.00 to fund special children's 
programs at Brighton, Codman Square and Dudley Branch 
Libraries; contribution of $.50 per library card issued to 
children during the month of March; promotional services 
provided by UMJX. 



9 1.461.20 



f 



Minutes of Annual Meeting 
Corporation 
May 3, 1990 
Page Five 

Significant Gifts Received for th« p«riod of 

May 1989 thru April 1990 



Friend of the Library David Rea of Readville, MA donated 
$13,330 for the purchase of the Book of Kells , 

The Estate of Edward Beatty of Hyde Park donated 
approximately 3,000 books which Mr. Beatty collected during his 
lifetime. 

The State Library donated U.S. geologic maps. 

The Center for Research Libraries in Chicago donated 136 
German, Polish and Russian picture books and 25 children's books 
from India to the Jordan Collection. 

The Philadelphia Free Library donated 21 retrospective 
Japanese and Korean children's books to the Jordan Collection. 

Robert Severy continued his donation of restoring paintinos 
from the Library's collections, including this year a restoration 
of a painting by Winslow Homer. 

The Rijksmuseum Het Catharijne Convent and the Pierpoint 
Morgan LdLbrary donated a copy of the catalog of their joint 
exhibit, The Golde n Aae of the Dutch Manuscript. 

Stephen Mills (the Burlesque Actor) bequethed his personal 
collection of clothing, hats, canes, musical instruments, 
scripts, and musical scores from the 1920's, 1930's and 1940's. 

The Sound Archives Department received 776 recordings 
through various donations. 

The Greater Boston Real Estate Board donated Assessed Values 
of Real E state in Down-Town Boston. Fiscal 1989. 

Shawmut Bank donated the 1989 Bank Directorv of New England. 

Price Waterhouse donated Doing Business in (various^ 
countries . 

Mrs. John Hamilton Bogle of Millbrook, New York sent the 
Library her grandfather's 15 scrapboolcs and correspondence of the 
Handel & Haydn Society. A. Parker Bro%me served as Secretary and 
then President of the Handel & Haydn Society at the turn of the 
century. 

Mrs. Sophia Chomes of Newton, MA has donated of 610 jazz 
arrangements, some of which are in manuscript format. 



Minutes of Annual Meeting 
Corporation 
May 3, 1990 
Page Six 



Mrs. Rita Dinneen donated 155 music song sheets and 
eollsctions • 

RAVsrsnd Robert Mackie of Saint Andrew's Episcopal Church in 
Hanovsr, MA donated the Carroll collections. The collection 
includes published and manuscript compositions for military and 
concert bands, secular motets, songs and choruses. 

Contemporary composer Gunther Schuller donated 84 musical 
scores. 

Mrs. Mary Wolf man of Brookline, MA contributed several back 
issues of musical journals. Some of these issues completed 
holdings for the Music Department. 

Independent publisher and member of the Board of Overseers 
of the Boston Symphony Orchestra Mr. Robert King continues to 
donate copies of his publications from the Brass Music Series. 

Mrs. Robert Murphy of Florida continues to donate to the 
Music Department copies of progrzuns from the Florida Symphony 
Orchestra. 

On behalf of Monique Lehner, Philip Lehner of Hingham, MA 
donated $500.00 to the^ine Arts Department. 

M. Richard Ewarts of Toronto, Canada donated an oil portrait 
of Dorothea Hoffman by artist Irwin Hoffman, miscellanious 
ephemeral, photographs and books. 

Robert Severy donated 3,000 photographs of Charlestown, 
Kenmore Square, Bay State Road. 

Roger Hewlett of Childs Gallery donated 15 boxes of art 
catalogs, periodicals and ephemera on Boston/NE/U.S. 



Maury A. Bromsen donated 87 volumes of Parke-Bemet and 
Sotheby-Parke-Bemet sales catalogues. 

The Chelsea Public Library donated 7 cartons of ledgers, 
correspondence and business records. 

Bettina Norton of Boston, MA donated the building plans of 
the Marshall building. 

The Rosenberg estate donated a collection of nearly 7,259 
books on American humor. 



Minutes of Annual 
Corporation 
May 3, 1990 
Page Seven 



Meeting 



items received was $13,330 for the 

Kells from Friend of the Library David 

of Readville, MA, uncle of Library Trustee Marianne Rea 



Included sunong the 
purchase of the Book of 
Rea 



Luthin, and a corporate grant of $353,000 from Digital Equipment 
Corporation to be used towards the acquisition of a VAX 6410 
computer system. Mr. Cur ley reported that the Library received 
gifts and grants valued at a total of $1,400,000 for the period 
of May 1989 through April 1990. 

There being no other business, the Annual Meeting of the 
Corporation adjourned at 6:07 p.m. 



\ 



i^\ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Thursday, May 3, 1990 



Minutes of Meeting 
Corporation 
May 3, 1990 
Page Two 



A meeting of the Trustees of the Public Library as a Cor- 
poration was held at 5:40 p.m. 

Present at the meeting were Messrs. Bulger and Moloney, and 
Mmes. Gaines and Luthin. Also present were members of the Library 
administration, staff, and public. 

Kevin F. Moloney, President of the Board, presiding. 

Mr. Moloney opened the meeting with the announcement that 
Margo Crist, Assistant Director for Planning and Administrative 
Coordination has been appointed Assistant Director for Public 
Services at the University of Michigan at Ann Arbor. Mr. 
Moloney paid tribute to Ms. Crist for the many outstanding 
accomplishments she achieved during her tenure at the Library. 
Mr. Moloney also recalled Ms. Crist 's role in coordinating the 
search process for a new Library Director resulting in the ap- 
pointment of Arthur Curley. Concluding his remarks, Mr. 
Moloney said that the Board is grateful to her for all she 
has contributed to the Library and wished her success in her 
new position. Mr. Curley said that this is a sad loss for the 
Boston Public Library, but a tribute to Marge's exceptional 
talents noting that the University had undertaken an extensive 
national search for this important position. Mr. Curley 
remarked that Ms. Crist will be sorely missed, but the contri- 
butions she has made to the quality of library service in 
Boston and throughout the state will long remain. 

The next item addressed was the approval of minutes. On 
a motion duly made and seconded, the Minutes for the Regular Meet- 
ing of March 7, 1990 were approved. Mrs. Luthin expressed ap- 
preciation for the promptness of sending the minutes to the Board 
members . 

Mr. Curley provided background information on two contracts 
presented and, on his recommendation, on a motion duly made and 
seconded, it was 

"VOTED: that there be entered into with Bonnell Motors 
Inc., 353 Caunbridge Street, Winchester, 
Massachusetts 01880, the lowest eligible, re- 
sponsible and responsive bidder in the public 
bidding, a contract for the leasing of two (2) 
panel trucks and two (2) station wagons during 
the period July 1, 1990, through June 30, 1991, 
at the following rates: monthly lease of two 
panel trucks $512.00 per vehicle, plus C.15 per 
mile; and monthly lease of two station wagons 



and 



'VOTED 



$615.00 per vehicle, plus C.17 per mile, at a 
total cost not to exceed thirty seven thousand 
five hundred fifty two dollars and sixty two 
cents ($37,552.62), with the Trustees option for 
renewal on July 1, 1991, at bid price." 



that, in exercise of an option to renew, there be 
entered into with Boston Copico, Inc., 55 North 
Street, Canton, Massachusetts 02121, a renewal 
agreement for providing photocopy coin-operated 
machine service as well as related photocopy 
services, throughout the Boston Public Library 
System, at the following unit price cost per 
photocopy: 



(A) GENERAL PUBLIC COIN COPY RATE: 

(B) LIBRARY UNITS BY-PASS COPY RATE: 

(C) LIBRARY ADMINISTRATIVE UNITS COPY 

RATE: 

(D) LIBRARY COMMISSION RATE ON ALL 

COIN COPY USAGE: 

(E) GENERAL PUBLIC COIN COPY RATE 

FOR 11" X 17" COPIES: 



$.10/COPY 
$.35/COPY 

$.029/COPY 

NONE 

$.20/COPY 



There being no other business, the meeting of the Corporation 
adjourned at 5:50 p.m. 



♦ *'. 



iiS 






TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Tuesday. October 16, 1990 



Minutes of Meeting 
Corporation 
October 16. 1990 
Page Two 



was 



A meeting of the Trustees of the Public Library as a Corporation 
held at 10:35 a.m. 



Present at the meeting were Trustees Bu ger, Consalvo, 6a nes, 
Snyder, and Taylor. Also present were Daniel Coolidge and William 
Barrjof Shepley, Bulfinch. Richardson and Abbott, Inc.; members of the 
Library administration, staff and public. 

William M. Bulger presiding. 

Senator Bulger welcomed and introduced the three new members of the 
Board of Trustees who had been recently appointed by Mayor Rfyniond L. 
Flynn- Robert W. Consalvo, Operations Director Mayor's Pol cy Office; 
ArthSr F F. Snyder, Vice-chairman, U.S. Trust Company, President of 
the Associates of the Boston Public Library and Past-President of the 
Trustees if the Boston Public Library; and William 0. Taylor, Pub isher 
Ind Chairman of the Board, The Boston Globe The new Trustees will 
replace Doris Kearns Goodwin. Marianne Rea Luthin, and Kevin P. 
Moloney, whose terms have expired. 

The first item on the order of business was the organization of the 
Board It was agreed that Senator Bulger would continue to serve as 
President mi^^ Nominations were invited for Vice President ara 
llllorT BifthTTGaines was nominated but declined the nomination. 
ThfT^n a motion duly made and seconded, William 0. Taylor was 
Seated for Vice Pr'esident, ^l^jmil^ No other names we^e placed 
in nomination. Subsequent to a nil vo£i vote. Mr. Taylor was dec i area 
elected Vice President ara tempore. 

Following discussion, the next meeting of the Board was scheduled 
for Monday. December 3. 1990 at 8:30 a.m.. Trustees Room, Johnson 
Building. Mrs. Gaines suggested that the Board meet in the Branch 
Libraries at some future meeting and the Board agreed. 

The President then deferred, until the "^^^^meeting, action on the 
aooroval of Minutes for the Annual and Regular Meetings of May 3. is^u 
in order for the new members of the Board to get the opportunity to 
read the minutes. 

The Director provided background information and an update on the 
McKim Restoration Project. He stated that on September 22, 1989 the 
Board of Trustees voted approval of working drawings and detailed 
specifications as the basis for formal public bidding for Phase One of 



the project. The city of Boston's funding contribution of $13.4 
million is in place. The Governor, however, had frozen the State's 
contribution of seven million dollars pending resolution of the 
Commonwealth's economic problems. Consequently, the Library has 
postponed the public bids, pending resolution of efforts to gain 
release of state funds. In order to take advantage of the favorable 
bidding climate it is hoped that the Library will be in a position to 
solicit bids for the project soon. Mrs. Gaines asked who was going to 
take the place on the McKim Committee vacated by Kevin F. Moloney, 
former President of the Board. Mr. Curley suggested that such 
designation would be the responsibility of the Board President, but 
that the McKim Committee has concluded its responsibilities for 
developing Phase One plans. Mr. Curley then introduced Messrs. 
Coolidge and Barry, Architects, who gave a brief overview of the 
project. Mr. Curley suggested that the new Trustees might wish to view 
a repeat performance of the project review which the architects had 
previously presented to the Board. The Trustees welcomed the 
suggestion and Mr. Curley asked the Clerk to set up a presentation for 
the members of the Board at the offices of Shepley, Bulfinch, 
Richardson and Abbott, Inc. Final approval and certifications of the 
project have been granted by the various official regulatory agencies 
and the project is ready to go out to bid under Chapter 149. 

Next the Director recommended to the Board the appointment of Ruth 
Chamberlain Kowal as Regional Administrator, Eastern Massachusetts 
Regional Library System. Mr. Curley noted that Ms. Kowal presently 
serves as Regional Administrator, Central Massachusetts Regional 
Library System in Worcester, Massachusetts and had previously served in 
executive library positions in southeastern Massachusetts and in New 
York state. Mr. Curley noted that Ms. Kowal is the recommended 
candidate of the Eastern Region Search Committe and that the position 
became vacant upon the retirement of Mary A. Heneghan who served as 
Regional Administrator for the past eighteen years. Mr. Consalvo 
questioned the ramifications of not filling the position. Mr. Curley 
explained that the position, which is funded by the state, is required 
by the contract under which the Boston Public Library is designated as 
Regional Headquarters. The expected consequence of contractual 
non-fulfillment would be loss of contractual designation and state 
funding for the entire program. Then, on the recommendation of the 
Director the Board approved the appointment of Ruth Chamberlain Kowai . 
On another recruitment effort, Mr. Curley reported to the Board on the 
progress of recruitment for the position of Assistant Director for 
Communications and Community Affairs. Mr. Curley noted that this 
Dosition has responsibility for the Library's development efforts, 
graphics, public relations, and publications. Mr. Curley reported that 



4 



s 



Minutes of Meeting 
Corporation 
October 16, 1990 
Page Three 



a search committee has recommended a candidate but the candidate is out 
of the country and he will need to confer with the candidate before he 
brings the recommendation to the Board. 

Mr. Curley reported that the Marlborough Public Library has 
requested to change its regional affiliation from the Eastern to the 
Central Massachusetts Region. Mr. Curley said that being a member of 
the Central Region would enable Marlborough Public Library to 
participate more effectively in automation, interlibrary loan and 
document delivery arrangements. Then, on a motion duly made and 
seconded, and on the recommendation of Mr. Curley, it was 



"VOTED: 



to authorize the transfer of the Marlborough Public 
Library from the Eastern to the Central Massachusetts 
Regional Library System." 



There being no other business, the meeting of the Corporation 
adjourned at 11:05 a.m. 



if"<r'^.V' ■■■+.'iy 



•k^l^i^S^^iE^^ii^ 



TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON 



Minutes of Meeting 
Corporation 



In Board of Trustees 
Friday, December 14, 1990 



A meeting of the Trustees of the Public Library as a Corporation 
was held at 11:50 a.m. 

Present at the meeting were Trustees Bulger, Consalvo, Gaines, 
Snyder, Taylor, and members of the Library administration, staff and 
public. 

William M. Bulger presiding. 

The first item on the Order of Business was the approval of 
minutes. On a motion duly made and seconded, the minutes of the 
SeguUr Meeting and Annual Meeting on May 3, 1990 (deferred from 
prlvious meeting) together with the Regular Meeting on October 16. 
1990 were approved. 

The Director announced that now two years after t^f. Library 
Improvement Bill was passed the contract for "ven mi lion dollars 
between the Trustees and the Massachusetts Board of L brary 
Slsionlrs has finally been signed B«"""°^this he money to 
cover the anticipated costs of Phase I of the McKira Resoration 
Project contract is now in place. The contract between the Library 
Sinistrative Agency and Trustees Corporation that authorizes t e 
Trustees to administer this project has a deadline of December 31 
1990 and that contract needs to be extended now through 1995 "r. 
consalvo noted that the City Office of Cap tal P1>"";"9 had only 
received the new contract on December 13, 1990. He stated tnai ne 
h!"d1scussed Sith Mary Nee in Capital Planning and she had expressed 
concern that the Tax Act of 1986 Impacted this contract and jt should 
be reviewed with Bond Counsel. Because of this he PJ^opo"-! t^at 
action be delayed on this matter. It was pointed out that the only 
matte? before the Board was the extension of the contract that was 
oriqinally authorized in 1983. Mr. Consalvo noted that the city has 
a caiita Dlannlng process that works well and all projects shoud 
?1t S th n 1? In his opinion the project would be better done like 
the West Roxbury addition was with the Library overseeing the work. 
S aS tion the Capital Planning Officer would like to review ,t. 
Marv Nee has questions as to whether it Is valid or not due to 
changefin the tax law of 1986. Mr. Taylor noted that the Trustees 
we?e only asked to vote on a change of date. Mr. Curley reviewed for 
?he Board ?he various contracts between the city and state and other 
oarties that have brought the Mckim Restoration project to its 
cSrrent stage and he stated that authorization for the Trustees to 
continue as%mployers of Shepley Bui finch and keeping the project 
moving must be voted by the Board no later than December 31. 990. 
He noted that every major construction project for the Central 
Library since the original construction in 1895 has been d recti y 
inSe? the aSthorUy of the Library Trustees and the special nature of 
the building has deemed it necessary for the Trustees to be 



Minutes of Meeting 
Corporation 
December 14, 1990 
Page Two 

responsible for this project. The President stated that the Board's 
responsibilities were clear and he noted that there will be 
competition for these funds that have been earmarked for the 
Library. Mr. Consalvo said he would like to have the issues raised 
resolved before such a vote. Following further discussion and on a 
motion duly made and seconded, it was 



"VOTED: to amend the Agreement (For Making Extraordinary 

Repairs to the McKim Building) between the Agency and 
the Corporation as follows: 

By striking in the First Amendment, Paragraph I, 
and elsewhere as they appear, the words and 
figures "through December 1990" and by 
substituting therefore the words and figures 
"through December 1995." 

Mr. Snyder asked Mr. Consalvo what would make it possible for him 
to vote positive in the matter. Mr. Consalvo replied that the Office 
of Capital Planning has not reviewed the contract and has 
reservations with it. The Director pointed out that that contract 
was sent out for information purposes only since it is a contract 
between the Trustees and Massachusetts Board of Library 
Commissioners. 

Next, the Director presented information relating to planning for 
the Fiscal '92 budget request. He explained that the Trustees would 
normally adopt a program of service at this time upon which the 
budget request would be built. However, this year like last year the 
budget office has asked the departments to present a maintenance 
budget and a target budget. The maintenance budget represents a 
continuation of the present level of service and the target budget 
calls for a reduction of 14% or $2.8 million dollars. This would 
mean reduction in purchasing of books, supplies and materials as well 
as a reduction of about 70 positions. Mr. Curley said that he has 
had discussions with the city Budget Director and he assured the 
Board that other city departments are taking their fair share of 
budget reductions and that the library is not being singled out. In 
order to maintain stability of library services, the Director noted 
that the Library is also dependent on state funding, and while state 
funding was increased this past year we do not yet know the impact on 
state funding next year. The Director expressed appreciation for the 
continued City support which has increased over 61% over the last six 
years. He said that the library would propose reduction options 
consistent with keeping the best possible level of services. Mr 
Consalvo explained that budget planning this year is based on 
conservative estimates and on the assumption of level funding of 
local aid from the state. 



mm^ 



Minutes of Meeting 
Corporation 
December 14, 1990 
Page Three 

Mrs. Gaines asked about the procedure for layoffs and Mr. Curley 
explained the complexities of implementing staff reductions. Mr. 
Consalvo asked about the timeline for the budget process and whether 
the administration should consider a hiring freeze in light of the 
target for the Fiscal '92 budget. 

Mrs. Gaines asked Ms. Loke to respond to the issue of the 
staffing at the branches. Ms. Loke emphasized the problems with 
current staffing levels where even a single vacancy can bring about 
the closing of a branch. 

Next, Mr. Curley announced receipt of a grant from the U.S. 
Department of Education in the amount of $123,000 to preserve and 
microfilm parts of the Brown Music collection, one of the outstanding 
music collections in the country. In addition, he announced that the 
Boston Library Consortium had received a grant of $192,000 that will 
help make the library's on-line catalogue interactive with catalogs 
of other libraries around the state. 

Mr. Curley then asked Mr. Gunars Rutkovskis to unveil a gift to 
the Library of a reproduction of the Book of Kells donated by Mr. Dan 
Rea of Readville, uncle of former Trustee Marianne Rea Luthin. 

Mr. Consalvo and Mrs. Gaines addressed the desirability of a more 
convenient time for the Board to meet. 

The President then announced that it was necessary to go into 
Executive Session to discuss matters relating to contract 
negotiations. On a motion duly made and seconded, it was so voted. 
The President announced that the meeting would not reconvene. 



Clerk 



Please read, initial below and 
return to the Clerk 



Trustee 



BOSTON PUBLIC LIBRARY 



BOARD OF TRUSTEES 



CORPORATION 



MINUTES 



JANUARY 21, 1981 



DECEMBER 14, 1990 



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