Memorandum showing action that would be required by company, troop, or battery commanders, and supply officers of regiments to provide blank forms, funds, camp sites, shelter, water supply, light, sanitation, supplies, transportation, and personnel..

f
b

u c

UC-NRLF

GIFT OF

. . -N -

8

•SOJ9

MEMORANDUM

SHOWING '

ACTION THAT WOULD BE REQUIRED BY COMPANY,

TROOP, OR BATTERY COMMANDERS, AND

SUPPLY OFFICERS OF REGIMENTS

TO PROVIDE

Blank Forms, Funds, Camp Sites, Shelter, Water Supply,
Light, Sanitation, Supplies, Transportation, and Per-
sonnel for Company Organizations Created
at "A" and the Regimental Organi-
zation Mobilized at "B"

WASHINGTON

GOVERNMENT PRINTING OFFICE
1915

MEMORANDUM

SHOWING

ACTION THAT WOULD BE REQUIRED BY COMPANY,

TROOP, OR BATTERY COMMANDERS, AND

SUPPLY OFFICERS OF REGIMENTS

TO PROVIDE

Blank Forms, Funds, Camp Sites, Shelter, Water Supply,
Light, Sanitation, Supplies, Transportation, and Per-
sonnel for Company Organizations Created
at "A" and the Regimental Organi-
zation Mobilized at "B"

WASHINGTON

GOVERNMENT PRINTING OFFICE
1917

2.4-

ADDITIONAL c< >i'i;-:s

OF THIS PUBLICATION MAY UK PROCURED FKOM

THE SUPERINTENDENT OF DOCUMENTS

GOVERNMENT PRINTING OFFICE

WASHINGTON. I). C.

AT

:> CKNTS ]>KIJ COPY

AVAR DEPARTMENT,
OFFICE OF THE QUARTERMASTER GENERAL OF THE ARMY,

Washington, D. C., April 12, 1917.

The following memoranda is published for the information and
guidance of all concerned, showing action that would be required
by company, troop, or battery commanders and supply officers of
regiments to provide blank forms, funds, camp sites, shelter, water
supply, light, sanitation, supplies, transportation, and personnel.
These instructions are prepared assuming the following:
(a) The company, troop, or battery organizations to be created at
"A" and the commanding officer to properly equip and care for his
unit until it is transferred to the mobilization camp and made a
part of the larger unit.

(6) The regiment to be mobilized at "B", the company, troop,
and battery units having been equipped by their commanders at
rendezvous points.

Activity.

L. Blank forms .

2. Funds.

Company, troop, or battery.

Regiment.

These organizations of the Regular
Army are in time of peace supplied
direct from the Office of the Quarter-
master General. In time of war
they could be supplied from a base
of supplies in the theater of opera-
tions or other designated supply
point. Either or any of these organ-
izations created at "A" would be
furnished with initial stock, without
requisition, by the department quar-
termaster, shipment being made di-
rect to place of formation. Future
supply to be on requisition. For the
National Guard, if in State service,
by the State authorities; if in Fed-
eral service, as for the Regular Army
as above.

In case of Volunteers, there would be
no company, troop, or battery ren-
dezvous, but troops would come in
at mobilization camp.

(See Appendix 1, Manual for the Quar-
termaster Corps, 1916.)

In the case of the formation of a com-
pany, troop, or battery, located at a
separate station, the commanding
officer should call on the department
or other designated quartermaster
for such funds as may be necessary
for local purchase of supplies and the
hire locally of necessary services.
If no bonded officer be present, some
Regular Army officer should be de-

For a regiment the neces-
sary initial supply of
blank forms will be
shipped, without requi-
sition, to regimental
mobilization camp or
to the camp quarter-
master, as the case may
be, by the department
quartermaster; a d d i -
tional forms required
to be obtained on
requisitions submitted
to the Office of the
Quartermaster General
unless otherwise di-
rected.

(See Appendix 1, Manual
for the Quartermaster
Corps, 1916.)

The supply of a regiment
composed of original
units brought together
from various points
devolves upon the regi-
mental supply officer,
who should call upon
the department or
other designated quar-
termaster for funds

93474—17

362103

Activity.

2. Funds— (con-
tinued).

Company, troop, or battery.

tailed as acting quartermaster. If
there be no officer present who can
so qualify, and a Volunteer or Na-
tional Guard officer bo detailed as
quartermaster, the officer so detailed
can only disburse quartermaster
funds as the agent of the department
or other quartermaster who fur-
nishes such funds, and can not be
made an accountable officer, unless
he be bonded. lie should, how-
ever, as the representative of the
accountable officer, support all dis-
bursements of funds intrusted to his
care with itemized bills properly
receipted. If the organization be-
longs to the National Guard, and is
mobilized as such under call of the
President, it is entitled to Federal
maintenance and pay from date of
its report at the home rendezvous.
The commanding officer of such
National Guard organization should
call on the local disbursing officer,
who is the property and disbursing
officer of the State, for such quarter-
master funds as may be needed for
local purposes, but in no case can
this company, troop, or battery offi-
cer be made" an accountable officer,
unless he be bonded. As stated
above, if he, not being bonded,
makes disbursements of quarter-
master funds, he does so as the repre-
sentative of the property and dis-
bursing officer of the State, and all
expenditures of such funds should
be covered by itemized bills properly
receipted. However, officers of the
National Guard who may be fur-
nished, under proper authority,
with funds for the purchase of coffee
or other components of the travel
ration for the use of their commands
are not required to furnish bonds
for the safe keeping and disburse-
ment of the same, and shall be ac-
countable therefor. The call for
funds may be made by mail, by
telephone or telegraph. If there is
doubt as to the proper source of
supply the division or department
quartermaster should be called on
for the required information. (See
paragraphs 389 to 1016, Manual for
the Quartermaster Corps, 1916.)

Regiment.

needed for local pur-
chases and engagement
of services locally. If
no bonded officer be
present, an officer of
the Regular Army
should be detailed as
acting quartermaster,
and the funds called
for should be placed to
his credit, and he
should be made ac-
countable therefor. In
the absence of a bond-
ed officer, no Regular
Army officer being
prese'nt, the officer
designated to receive
and disburse quarter-
master funds can do so
only as the agent of the
accountable quarter-
master upon whom
the call is made. While
the officer so detailed
can noL become ac-
countable for tue
funds, he should re-
quire receipted bills
for all disbursements.
If it be a National
Guard regiment, mo-
bilized on call of the
President, the supply
officer should call oh
the property and dis-
bursing officer of the
State for needed quar-
termaster funds. If
the regimental sup-
ply officer be not
bonded, the same in-
hibition holds as to
accountability as in
the case of the com-
pany troop or battery
officer, and the funds
received from the
property and disburs-
ing officer of the State
must be disbursed as
the agent of that offi-
cer. The requisition
for funds may be made
by mail or by wire as
the exigencies of the
case demand. When
the source of supply
is not definitely known,
the division or depart-
ment quartermaster
should be asked for
instructions. (See
paragraphs 389 to 1016,
Manual for the Quar-
termaster Corps, 1916.)

Activity.

3. Campsites...

4. Shelter.

Company, troop, or battery.

Regiment.

For a company, troop, or battery cre-
ated at "A" it would first be neces-
sary to provide a suitable camp site.
Under ordinary circumstances, un-
less the camp site was indicated by
higher authority, this would de done
by the organization commander, or
by some officer detailed by him for
the duty. In selecting a camp site
regard for the health of the command
should be the first consideration and
instructions in Field Sen ice Regula-
tions followed as far as practicable.
If such camp site is on ground other j
than Government owned immediate i
steps should be taken to lease the
same from the owner, as provided in i
paragraph 998, Manual for the Quar-
termaster Corps, 1916 (Par. 10. G. O.
34, W. D., 1915), Q. M. C., Form No.
101 of lease being used for the purpose.
Land should not be used gratuitous-
ly for any length of time, it being re-
quired by law that consideration pass
forsuchuse. (See Paragraphs 2957 to i
2991 and Appendix No. 24-25, Manual
for the Quartermaster Corps, 1916.)

At the time of creation or mobilization
of the above unitconsideration should
be given as to the kind of shelter to
be used, whether to be tentage or
temporary shelter. If tentage, and
there is no supply on hand in the or-
ganization, simple requisition or re-
quest by telegraph would obtain it.
If temporary shelter is to be con-
structed, it should be done by pur-
chase of material and troop labor,
funds for the purpose being obtained
as indicated above. Shelter should
be constructed in accordance with
plans of temporary buildings for mo-
bilization camps prepared in the Of-
fice of the Quartermaster General,
and shown in Appendix No. 16, Man-
ual for the Quartermaster Corps,
1916.

Whenever practicable
Go eminent - owned
land would be used for
camp sites. Should it
become necessary to
lease land for a camp
site it would be done in
accordance with para-
graph 998, Manual for
the Quartermaster
Corps. 1916, (G. O. 34,
W. D., 1915), on Q. M.
C. Form 101. (See Para-
graphs 2957 to 2991 and
Appendix No. 24-25,
Manual for the Quarter
master Corps, 1916.)

The mobilization order
should indicate the
kind of shelter to be
used. If tentage, and
no tentage is on hand in
the regiment, tele-
graphic request to De-
partment Headquar-
ters, followed by requi-
sition, would secure it.
If the shelter is to be
other than tentage, the
maneuver camp plan
prepared in the Office
of the Quartermaster
General, and shown in
Appendix No. 16, Man-
ual for the Quartermas-
ter Corps, 1916, would
be used, the buildings
being constructed in ac-
cordance therewith.
These plans are in suffi-
cient detail to enable
the quartermaster to
proceed with construc-
tion at once. Cost
sheets are attached.
Work should be done
by contract, Q. M. C.,
Form 107, if time per-
mits, or time not per-
mitting, by purchase of
material and hire of la-
bor under Paragraph
551 , Army Regulations .

Activity.

Company, troop, or battery.

Regiment.

5. Water supply. The camp site should be located on a
Government reservation whenever
possible. If this is not possible, it
should be near a natural water sup-
ply, if one is available. It may lie-
come necessary to supply water from
city mains. In that case steps
should be taken to enter into con-
tract on Q. M. C. Form 145 for this
service. If it is impracticable to j
secure water from private sources,
the matter of hauling water from a
distance should then be considered.
If it is found more economical to do
this, it is preferable to digging wells; '•
otherwise the latter should be re-
sorted to. If it becomes necessary to
dig wells to provide water supply it
should be done by contract, under
Q. M. C. Form 109, or by purchase of :
material in open market (Army Reg-
ulations 551, 1913), and troop 'labor, j
(See plan of water systems for camps,
Appendix No. 21, Manual for the
Quartermaster Corps, 1916.)

C. Light.

7. San ;

Ordinarily, unless the camp is to be of
considerable duration, mineral oil
will be used for necessary illuminat-
ing purposes. Should if be possible
to obtain electric current at reason-
able rates under proper authority
this should be done. Should au-
thority be obtained for electric light-
ing of camp, Q. M. C. Form 11(5 for
the purchase of electric current will
be used. Requisition on Q. M. C.
Form 100 for incandescent lamps
would also be used for providing
lamps. This latter would be for-
warded to the Office of the Quarter-
master General direct. The New
York Depot is the supply point from
which the supplies would actually
be furnished under instructions
from the Quartermaster General.
Under certain circumstances lamps
might be bought in open market
under authority of paragraph 551
Army Regulations.

One of the first considerations when
when an organization is in camp is
to provide the necessary sanitary
arrangements. Latrine boxes
should be immediately constructed ;
and lumber and hardware purchased
locally. Under some circumstances I
pits would be used, in which case j
no purchase would be necessary, i
Garbage should be disposed of either
by having it hauled away by local

The camp site should be
located whore an
abundant supply of
good water can be ob-
tained, if it is possible
to do so. If adjacent
to a city, it may be ad-
visable to connect with
the city mains and

obtain the water by
contract, using Q.M.C.
Form 116. Pipe lines

.

necessary to carry the
water throughout the
camp to be purchased
as an open market pur-
chase under paragraph
551, Army Regulations;
funds to be obtained in
the same manner as
funds for the buildings.
Some means of purify-
ing the water maybe
necessary. (See plan
of water systems for
camps. Appndix No.
21, Manual for
Quartermaster Corps,
1916.)

Mineral oil will be used
for illuminating pur-
poses, at least in the
early stages of the
camp. If it be found
economical to light the
camp by electric light,
current should be pur-
chased under contract,
using Q. M. C. Form
116. This, however,
would not be done un-
less it could be shown
to be an actual econ-
omy for the Govern-
ment.

One of the first consider-
ations of the supply
officer would be to pro-
vide the necessary san-
itary arrangements to
insure the health of the
command. Construc-
tion of latrines with
latrine boxes (Appen-
dix No. 15-4, Manual
for Quartermaster

Activity.

Company, troop, or battery.

Regiment.

7. Sanitation—
(continued).

8. Supplies

contractor under formal contract,
Q. M. C. Form 115, or by the con-
struction of company incinerators.
(See Appendix No. 15-2, Manual for
the Quartermaster Corps. 1916.)
This is the ordinary method, in lieu
of hauling it away, for a small com-
mand, all kitchen and camp refuse
being burned in this pit. Urinal
cans, and when necessary garbage
cans, should be obtained on requi-
sitions forwarded to the nearest
depot. Request by telegram for
this immediate necessity will be
honored, followed later by formal
requisition.

Upon receiving the order for the mobili-
zation of his organization, the com-
manding officer should arrange with
some local cafe" or restaurant, after
such competition as may be practi-
cable, to feed the enlisted men of his
command at a rate not exceeding 75
cents per day per man. (Army Reg-
ulations 455-2 (b).) The men should
be fed in this way from the time they
report at the company rendezvous for
duty until they leave for the regi-
mental rendezvous point. When
the organization leaves the company
rendezvous for the regimental ren-
dezvous point, the company com-
mander will make out vouchers in
duplicate on W. D. Form 330 for
the meals furnished, certify to same, ,
and turn them over to the regimental |
adjutant, who will refer them to the
regimental supply officer, who will
in turn submit them to the regi-
mental commander. After ap-
proval, they will be sent to the
United States disbursing officer of
the State for settlement.

Corps, 1916), the best
possible sewer system
that the conditions
will permit, and all
other sanitary arrange-
ments should be made
by the supply officer
at the earliest practi-
cable moment. Funds
for the purpose will be
obtained in the manner
indicated above. Gar-
bage should be burned
in the company incin-
erators (see Appendix
No. 15-2, Manual for
the Quartermaster
Corps, 1916), or re-
moved by contract,
using Q. M. C. Form
115.

The regimental supply
officer should arrange
with a cafe", restaurant,
or suitable person to
furnish meals to the
enlisted men of the
regiment upon the as-
sembling of the vari-
ous companies at the
regimental rendezvous
point and arrival there-
at of the compani , s
whose company rjn-
dezvous point i« at
other places, at a rate
not exceeding 75 cents
per day per man.
Proper vouchers in du-
plicate will be made
out to cover those
rations on W. D. Form
330, and submitted to
the regimental com-
mander for approval.
After approval they
will be forwarded to
the United States dis-
bursing officer of the,
State. (Army Regu-
lations 455-2 (b).)

In case the regimental
commander so desires,
he may purchase the
articles of food for the
rations and have same
prepared by the com-
pany cooks as indicated
for a company com-
mander in paragraph 2
hereof, cost of the ra-
tion not to exceed 75
cents per day per man.

8

Activity.

Company, troop, or battery.

Regiment.

(con

pplies-
tinued).

If there is no cafe* or restaurant avail-
able in the vicinity of the company
rendezvous, or if it is decided to be
for the best interests of the service,
the company commander should
purchase, after such competition as
may be practicable, the articles of
food for the ration and have them
prepared by the company cooks, the
articles bought to be in the discre-
tion of the commanding officer, the
cost not exceeding 75 cents per day
per man. Proper vouchers in du-
plicate should be prepared by the
company commander on W. D.
Form 330, covering the purchase of
the articles and the vouchers after
certification by the company com-
mander turned over to the regi-
mental adjutant , who will refer them
to the regimental supply officer. He
in turn will submit them to the regi-
mental commander for approval,
and after approval thev will be for-
warded to the United States dis-
bursing officer of the State.

The time consumed in traveling to the
regimental rendezvous will rarely
cover more than half a day, so one
cooked meal will be carried by the
troops, unless in the opinion of the
commanding officer the meal or
meals should be purchased en route.
In case of the latter, voucher in pay-
ment for the food should be pre-
pared as indicated in first paragraph
of this memoranda.

The regimental supply of-
ficer will verify the bills
referred to him for sub-
sistence, fuel, forage
light, etc., contracted
for by the company
commanders at the
company rendezvous.
If found in proper form
and correct, ne will
O. K. same and return
them to the adjutant
for submission to the
regimental com-
mander, who, upon ap-
proval, will forward
them to the United
States disbursing offi-
cer of the State for set-
tlement. The regi-
mental supply officer
should also arranjro for
the necessary fuel, for-
age, and light for the
regiment, securing
same by inviting in-
formal bids, securing
same over the tele-
phone if necessary, or,
if time permits, writing
a letter to the various
dealers in the imme-
diate vicinity and re-
questing them to sub-
mit a written bid in re-
sponse.- The transac-
tion could be carried on
over the telephone and
confirmed later in writ-
ing. The lowest re-
sponsible bid for the
best and most suitable
articles should be ac-
cepted. Vouchers in
payment of same will
be prepared and han-
dled in the same man-
ner as those for food for
the men. The allow-
ance of fuel, forage, and
light are stated in para-
graphs 1044, 1077, 1050
to 1061, Army Regula-
tions, 1913, as herein-
before indicated.

Any State or Territorial
property of a standard
pattern and quality
needed for the equip-
ment of the troops
should be brought into
the service of the
United States as herein
provided for United
States property.
(Army Regulations
460-467, as amended.)

Activity.

Company, troop, or battery.

Regiment.

8. Supplies-
Continued).

The commanding officer should im-
mediately equip all men of his com-
mand with the uniform clothing
described in equipment manuals as
Equipment "C". There should be
sufficient clothing on hand to equip
the full peace strength of the organi-
zation (Army Regulations, 455-1
(a)).

All military property should be
promptly examined, thoroughly
cleaned, 'inventoried, and checked
with the company commander's
memorandum receipt. Equipment
for the men authorized in the in-
crease between the minimum peace
strength and the war strength indi-
cated in the order assembling the
troops will be forwarded automati-
cally by the Federal depots of the
Quartermaster Corps to the mobili-
zation camp of the troops. (Army
Regulations, 455-1 (b).) If there is
any shortage in uniform equipment
after the inventory has been taken,
affidavits should be secured at once
and explanation of the reason for the
shortage given. The commanding
officer responsible for the articles
missing should ask for a survey on
same, as soon as the companv joins
the regiment, on A. G. O. Form 196,
"Report of Survev.

When any portion of the National
Guard is called or drafted into the
service of the United States, the
proper National Guard authorities
of the State, Territory, or the Dis-
trict of Columbia will arrange for the
necessary purchase of fuel and for-
age, in not to exceed the authorized
allowance, and for the shoeing of the
authorized animals pertaining to the
National Guard called forth. (Army
Regulations, 456-1.) If there are
any public and authorized private
animals belonging to the organiza-
tion and there is not sufficient forage
on hand supplied by the State, or
that will arrive in time, the company
commander will secure the necessa-
ry forage, after obtaining prices from
local dealers, care being exercised to
select the lowest bid for the most
suitable articles. Vouchers for the
forage will be made out on W. D.
Form 330, and handled in the same
way as vouchers for foods as indi-
cated in paragraph 1 hereof. Allow-
ance of forage for animals is given in
paragraph A. R. 1077, 1913, as
amended. If fuel and light are nec-
essary to be procured, they should
be obtained in the same manner as
the forage, purchase to be made on

The subsistence of the
regiment enroute from
the regimental rendez-
vous point to the mobi-
lization camp, will be
furnished at not ex-
ceeding 75 cents per
day per man, Cooked
meals can be taken or
meals purchased en-
route at the railway
stations, or the ration
can be cooked in a
kitchen car or impro-
vised kitchen car at-
tached to the train.
R e p 1 e n i s hments to
complete the equip-
ment of a regiment and
additional camp sup-
plies are obtained on
requisition, general, Q.
M. C. Form 160.

10

Activity.

8. Supplies —
(continued).

9. Transporta-
tion.

Company, troop, or battery.

the same blanks and vouchered in
the same way. The allowance of
fuel is found in paragraph A. R.1044,
1913, as amended, and for light in
paragraphs A. R. 1050 to 1061, 1913.
This fuel, mineral oil, and candles
will be taken up on the property re-
turn of the regimental supply officer
and expended by him in accordance
with regulations and orders.

All serviceable military property in
the hands of the organization which
may be needed for camps or field
service, including wheel transporta-
tion, will be taken to the mobiliza-
tion camp. (Army Regulations,
455-6.) Any State or Territorial
property of a standard pattern and
quality needed for the equipment of
the troops should be brought into
the service of the United States as
herein provided for United States
property. (Army Re gu la t ions,
106-7. as amended.)

The troop, company, or battery com-
mander ha-; nothing to do with the
procuring of means of transporta-
tion. This is a matter for action of
the regiment ol supply officer. Tie
should, however, furnish the regi-
mental supply oHicei a list of ani-
mals necessary t o complete the allow-
ance of his organisation as estab-
lished by tables of organization.

He should arrange for the hire of 1 rans-
portation necessary for po'.ice of
cam]) and supply of his organization
and for the hauling of impedimenta
to entraining points and make out
vouchers in duplicate on War De-
partment Form 320, certify to same,
and turn them over to the regimental
adjutant, who will refer them to the
regimental supply officer, who will
in turn submit them to the regimen-
tal commander. After approval they
will be sent to the United States dis-
bursing officer for settlement. (See
pars. 3440 to 3551 and 3601 to 3623,
Manual for the Quartermaster Corps,
1916).

Regiment.

The supply of transporta-
tion devolves upon the
regimental supply offi-
cer. He should requi-
sition for animals, for
mounts, and for draft
animals. (Form Q. M.
('. 162).

He should provide the
necessary transporta-
tion for the mobiliza-
tion of the regiment by
hire if Government-
owned transportation
is not available. (See
also pars. 3440 to 3551
and 3601 to 3623,
Manual for the Quarter-
master Corps, 1916).

11

Activity.

Company, troop, or battery.

10. Miscellane-
ous.

Regiment.

I.)e

epending up
duration of t

pon the
he camp,
there will be many
matters arise that are
not specifically covered
in this memorandum.
The regimental supply
officer should use every
eil'ort to provide the
supplies and equip-
ment intended for
troops in the field.
Regimental supply offi-
cers should make'them-
selves thoroughly con-
versant with their du-
ties and make a careful
study of the Manual
for the Quartermaster
Corps, 1916.

HENRY G. SHARPE,
Quartermaster General.

o

RETURN TO: CIRCULATION DEPARTMENT
198 Main Stacks

LOAN PERIOD 1
Home Use

2

3

4

5

6

ALL BOOKS MAY BE RECALLED AFTER 7 DAYS.

Renewals and Recharges may be made 4 days prior to the due date.
Books may be renewed by calling 642-3405.

DUE AS STAMPED BELOW.

MAY 1 3 20U4

FORM NO. DD6 UNIVERSITY OF CALIFORNIA, BERKELEY
50M 5-03 Berkeley, California 94720-6000

UNIVERSITY OF CALIFORNIA LIBRARY