PROCEEDINGS
OF THE
BOARD OF REGENTS
OF THE
STATE OF ILLINOIS
JAMES R. THOMPSON
Governor
July 1, 1982 - June 30, 1983
(Printed by authority of the State of Illinois)
PROCEEDINGS
OF THE
BOARD OF REGENTS
OF THE
STATE OF ILLINOIS
JAMES R. THOMPSON
Governor
July 1, 1982 - June 30, 1983
(Printed by authority of the State of Illinois)
BOARD OF REGENTS
Officers
David E. Murray, Chairman
Carol K. Burns, Vice Chairman
Franklin G. Matsler, Secretary
Charles Brim, Treasurer
William Gorrell, Assistant Secretary-Treasurer
APPOINTED MEMBERS Term Expires
Jerome R. Bender, Rockford 1985
Carol Kristen Burns, Peoria 1989
Clara S. Fitzpatrick, Chicago 1985
L. Milton McClure, Beardstown 1987
David E. Murray, Sterling 1987
D, Brewster Parker, Lincoln 1989
Harold Riss, Shirley 1987
Harry L. Wellbank, Crystal Lake 1989
James L. Wright, Chicago 1985
NON-VOTING STUDENT MEMBERS (terms expiring June 30, 1983)
Montel Gayles, Northern Illinois University
Denise Orchowski, Illinois State University
Janine Toman, Sangamon State University
Dr. Franklin G. Matsler
Executive Director
616 Myers Building
Springfield, Illinois 62701
Date of Meeting
July 22, 1982
September 23, 1982
October 21, 1982
December 9, 1982
February 17, 1983
March 17, 1983
April 20, 1983
May 19, 1983
June 23, 1983
PROCEEDINGS
OF THE
BOARD OF REGENTS
Location of Meeting-
Pages
Minutes Summary
Sangamon State University 17-38
Northern Illinois University 39-66
Illinois State University 67-86
Chicago, Illinois 87-115
Sangamon State University
1-2
3-4
5
6-7
116-143 8-9
Northern Illinois University 144-175 10-11
Illinois State University
Sangamon State University
Sangamon State University
176-198 12
199-215 13-14
216-243 15-16
Digitized by the Internet Archive
in 2012 with funding from
CARLI: Consortium of Academic and Research Libraries in Illinois
http://www.archive.org/details/proceedingsofbo198283boar
SUMMARY OF BOARD OF REGENTS ACTIONS
July 22, 1982
PERTAINING TO THE REGENCY SYSTEM:
Adopted a revised calendar of meetings for FY 83.
Accepted the Continental Assurance Company bid for health and acci-
dent insurance and authorized the universities to publicize the prograi.i
to enroll employees and dependents.
Received for first reading proposed revisions of Board Regulations on
Financial Exigency.
Adopted FY 84 Operating Budget Request Guidelines.
Directed Staff to explore the possibility of providing a statewide tuition
waiver policy with the Board of Higher Education and report on the
progress of that at the October meeting.
Approved continuation of a Regency System liability insurance package
with Estergard, Eberhardt, and Ackerman, Inc., Champaign, IL.
PERTAINING TO SANGAMON STATE UNIVERSITY:
Authorized a contract between the University and the Administrative
Office of the Illinois Courts to provide in-service training to probation
officers and detention workers.
Approved the Report of the President, as amended, which included:
Academic Calendar for 1983-84 and 1984 Summer Session; personnel
transactions; and purchases.
PERTAINING TO NORTHERN ILLINOIS UNIVERSITY:
Authorized a contract with the State Board of Education, Division of
Adult, Vocational and Technical Education for operation of an Adult
Education Service Center for the northern region of the State.
Approved the Report of the President, as amended, which included:
personnel transactions, University Academic Calendar for 1983-84;
purchases; award of contracts for Emergency Steam Line Replacement
(Gable Hall to Reavis Hall and Manhole South of Field House to Gabel
Hall) ; repair of roof on South Wing and Center Section of Swen Parson
Hall; correction of ventilation deficiencies in Visual Arts Building; re-
surfacing of Parking Lot F; and resurfacing of Parking Lot 21.
PERTAINING TO ILLINOIS STATE UNIVERSITY:
Approved the Report of the President, as amended, which included:
personnel transactions; purchases; Academic Calendar for 1983-84;
permission to engage Brown, Davis, Mullins & Associates, Consulting
Engineers, to prepare bid documents and receive bids for installation
of sprinkler systems in 7 existing trash chutes ; and approval to contract
with the Town of Normal for improving and resurfacing a portion of Uni-
versity Street between College Avenue and Dry Grove Street.
SUMMARY OF BOARD OF REGENTS ACTIONS
September 23, 1982
PERTAINING TO THE REGENCY SYSTEM:
Announced assignments to Committees of the Board.
Approved Staff recommendations for revisions in the Board Regulations
relative to financial exigency.
Received for first reading a proposed amendment to Board Regulations
relative to the entertainment allowance for presidents.
Approved revision in Board Regulations governing procurement and
bidding to conform with P. A, 82-905.
Approved a FY 84 Operating Appropriations Request for the Regency
System in the amount of $168,580,300.
Approved a FY 84 Capital Appropriation Request for the Regency System
in the amount of $26,294,100.
PERTAINING TO NORTHERN ILLINOIS UNIVERSITY:
Authorized the university to accept a grant from the U.S. Air Force/
Office of Scientific Research to support research activity in chemistry
and physics.
Authorized the university to accept a grant from the National Institutes
of Health for research on enzymes.
Approved the Report of the President of NIU, as amended, which included:
personnel transactions; collective bargaining agreement with AFSCME repre-
senting food service and building service employees; approval of account-
ing entities as required by University Financial Guidelines; purchases;
authorization to prepare plans and specifications, advertise and receive
bids for remodeling and renovation of south terrace of Holmes Student
Center; permission to hire Brown, Davis, Mullins & Associates, Inc. to
develop plans and specifications for extension of the primary steam line
to connect the East and West Heating Plants; award of contract for re-
modeling of "The Barn" snack bar in Grant Towers; award of contract
for roof repair of Center Core of Stevenson Towers; replacement of
windows in Huskie Stadium Press Box; and replacement of doors in
Lincoln Hall and Douglas Hall.
PERTAINING TO ILLINOIS STATE UNIVERSITY:
Approved the Report of the President, as amended, which included:
personnel transactions; purchases; land acquisition for expansion of
parking facilities; authorization to purchase outstanding revenue bonds;
and approval of Local 399 of the International Union of Operating Engin
eers as the exclusive bargaining representative for Building Mechanics
at ISU.
PERTAINING TO SANGAMON STATE UNIVERSITY:
Approved the Report of the President which included: permission to
execute Tower/Site and Supportive Mast Agreements with CONVOCOM;
approval to institute an assessment fee for measuring and awarding
upper-division credit for prior learning; personnel transactions; and
purchases.
SUMMARY OF BOARD OF REGENTS ACTIONS
October 21, 1982
PERTAINING TO THE REGENCY SYSTEM:
Approved the FY 83 Internal Budgets for the Regency Universities.
Accepted the Non -Appropriated Capital Requirements Plans of NIU and
ISU, and approved requests of $2,303,900 for NIU and $1,410,000 for ISU.
Authorized the Regency Universities and the Central Office to grant
salary increases to faculty and administrative staff effective January 1.
Received a Staff report on statewide tuition waiver policy for dependents
of faculty and staff.
Approved an amendment to Board Regulations relative to the entertainment
allowance for each university president.
Received a report on intercollegiate athletics.
PERTAINING TO ILLINOIS STATE UNIVERSITY:
Approved the Report of the President, as amended, which included:
personnel transactions; purchases; and land acquisition for parking.
PERTAINING TO SANGAMON STATE UNIVERSITY:
Approved the Report of the President, as amended, which included:
personnel transactions.
PERTAINING TO NORTHERN ILLINOIS UNIVERSITY:
Approved the Report of the President, as amended, which included:
personnel transactions; purchases; and a collective bargaining agreement
with AFSCME representing food service and maintenance employees at
Lorado Taft Campus.
SUMMARY OF BOARD OF REGENTS ACTIONS
December 9, 1982
PERTAINING TO THE REGENCY SYSTEM:
Adopted a Resolution directing the institutions and the Central Staff
to defer the 3% salary increase which was authorized in October.
Received a Staff report on student financial aid.
Adopted a calendar of Board meeting's for 1983.
Received a Staff report on economic development and higher education.
Approved a 3% increase in the Administrative Salary Plan Ranges for
1983, effective January 1, 1983.
Authorized line item transfers for the Central Office.
PERTAINING TO NORTHERN ILLINOIS UNIVERSITY:
Ratified approval for NIU to contract with the U.S. Peace Corps for
"Training Program for Peace Corps Trainees and Volunteers for Assign-
ment to Honduras" .
Authorized the university to employ Kessler, Merci and Associates as
architects for the proposed recreation facility, and to engage bond counsel.
Approved the Report of the President, as amended, which included:
personnel transactions; purchases; approval of labor agreements with
AFSCME for building services and food services employees, and with
FOP Lodge 86 for Police Officers I : permission to replace deteriorated
portions of sidewalk systems; permission to enter into a contract with
Energy Management & Engineering, Inc. to design and prepare construction
documents, advertise and receive bids for replacement of air conditioning
system and correction of ventilating deficiencies in Holmes Student Center
and for correction of ventilating deficiencies in various bond revenue build-
ings; permission to employ Kessler, Merci & Associates, Inc. to prepare
plans and specifications, advertise and receive bids for waterproofing of
wing foundation walls at Lincoln Hall, repair and reset slate panels at
Grant Towers, repair and reset slate panels at Stevenson Towers, and for
installation of new synthetic floor in handball courts in Huskie Stadium.
PERTAINING TO SANGAMON STATE UNIVERSITY:
Approved the Report of the President, as amended, which included:
personnel transactions; award of contracts for the orchestra lift in the
Public Affairs Center Auditorium; and authority to increase the FY83
contract authorization for Murphy, Downey, Wofford, and Richman, Archi-
tects.
PERTAINING TO ILLINOIS STATE UNIVERSITY:
Approved the Report of the President, as amended, which included:
personnel transactions; purchases; permission to hire Brown, Davis,
Mullins & Associates to prepare bid documents and receive bids for
Shelbourne Apartment air conditioning replacement work ; permission to
engage Buchanan, Bellows & Associates for energy conservation retrofit
remodeling of East Campus and West Campus residence hall complexes;
permission to hire Mills/Lux, Associates, to prepare bid documents and
receive bids for remodeling and renovation of Linkins Center Lounge
Area; permission to increase the Student Health Service Fee and the
Transcript Fee; and approval of working conditions provisions of labor
agreement with Local 299, International Union of Operating Engineers.
SUMMARY OF BOARD OF REGENTS ACTIONS
February 17, 1983
PERTAINING TO THE REGENCY SYSTEM:
Adopted a Resolution supporting the Governor's recommendations to
increase the State's revenue through an adjustment of various existing
state taxes and the enactment of fair and equitable new taxes.
Adopted the Legislative Audit Commission's University Guidelines 1982
as operating policy of the Board of Regents and its universities, and
also the Guidelines Exception pertaining to ISU
Adopted a Resolution encouraging a continuation of present policy of
funding fringe benefits for auxikiary enterprise employees from appro-
priated funds.
Authorized the Executive Director to prepare the FY84 appropriation
bill at the Board of Higher Education level.
Approved an amendment to Board Regulations relative to civil service
employees' vacation usage during probation period.
Approved a continuation of limitations on the use of the early retirement
option.
Approved a revised calendar of Board meetings for 1983.
PERTAINING TO NORTHERN ILLINOIS UNIVERSITY:
Authorized the university to contract with the U.S. Department of Edu-
cation for a model Special Education program.
Authorized award of contract to Chapman and Cutler to act as bond
counsel on the recreation facility.
Approved the Report of the President, which included: personnel trans-
actions: purchases: permission to employ Raths, Raths & Johnson, Inc.
to analyze extent of repair required on Grant Towers perimeter columns;
permission to employ Raths, Raths & Johnson in connection with exterior
soffit repair at Grant Towers; permission to prepare plans and specifi-
cations, advertise and receive bids for tuckpointing and caulking the Holmes
Student Center tower and the remainder of the building; permission to pre-
pare plans and specifications, advertise and receive bids for replacement
of windows and repair of plaster ceiling in dining room in Stevenson
Towers Complex; permission to prepare plans and specifications, advertise
and receive bids for renovation of 3 passenger elevators in Holmes
Student Center: amendment of agreement with Kessler, Merci & Associates
to provide for an architectural fee of 5% of construction cost budget for
the recreation facility; award of contracts for remodeling of Huskie Stadium
(University Box component) ; award of contracts for Steam Line to connect
East and West Heating Plants.
PERTAINING TO SANGAMON STATE UNIVERSITY:
Approved the Report of the President which included: personnel trans-
actions and January transactions.
PERTAINING TO ILLINOIS STATE UNIVERSITY:
Approved a Sequence in Industrial Accounting- within the Major in
Accounting1, and a change in degree designation for completion of 30
semester hours of graduate work beyond the masters degree in two
education fields from Certificate of Advanced Study to Educational
Specialist.
Approved the Report of the President which included: personnel
transactions; purchases; and authority to award honorary degrees;
and January transactions.
10
SUMMARY OF BOARD OF REGENTS ACTIONS
March 17, 1983
i
PERTAINING TO THE REGENCY SYSTEM:
Approved Staff recommendations relative to the University Academic
Plans, 1983-87, as amended.
Authorized granting- a 3% salary increase to faculty and staff effective
April 1, 1983.
Approved an amendment to Board Regulations relative to telephone con-
ference meetings.
PERTAINING TO ILLINOIS STATE UNIVERSITY:
Approved the Report of the President which included: personnel trans-
actions and purchases.
PERTAINING TO NORTHERN ILLINOIS UNIVERSITY:
Approved an Emphasis in Drawing within the B.F.A. Major in Art,
and an Emphasis in Educable Mentally Handicapped /Learning Disabilities
within the Major in Special Education.
Adopted a Resolution directing the Executive Director to request Halsey
Stuart & Company to designate an alternative co-paying agent for the
November 1966 revenue bond series.
Adopted a Resolution accepting a gift of real property from the NIU
Foundation.
Authorized legal counsel for NIU to proceed through Countryman & Asso-
ciates to obtain recovery of the liability in connection with the yearbook
publication dispute.
Approved the Report of the President, as amended, which included:
personnel transactions; permission to increase the Graduate Colloquium
Fee; purchases; permission to prepare plans and specifications, advertise
and receive bids for repair of the gym roof in Anderson Hall, remodeling of
the formal lounge in Stevenson Towers North, resurfacing of Parking Lot
"L" and Williston Hall Service Drive, and the grading and resurfacing of
the Recycling Center; permission to employ Servidyne, Inc. to design and
prepare for bid electrical and steam controls for Anderson Hall; and per-
mission to expend funds for emergency repairs to the granite panels on
Holmes Student Center - Center Tower.
11
PERTAINING TO SANGAMON STATE UNIVERSITY:
Approved the Report of the President, as amended, which included:
deletion of the Division of University Relations and the transfer of its
major administrative units and functions to the Division of Academic
Affairs, the Division of Business and Administrative Services and the
President's Office; personnel transaction; and purchases.
12
SUMMARY OF BOARD OF REGENTS ACTIONS
April 20, 1983
PERTAINING TO THE REGENCY SYSTEM:
Approved amendments and additions to Board Regulations relative to
Board Committees.
Selected Franklin G. Matsler and William R. Monat to serve as directors
of the Illinois Educational Consortium.
PERTAINING TO ILLINOIS STATE UNIVERSITY:
Approved the Report of the President, as amended, which included:
personnel transactions; purchases; renewal of union agreements with
Local 399, International Union of Operating Engineers, and Local 1110
of AFSCME ; and approval of a new union agreement with Local 399, Inter-
national Union of Operating Engineers on behalf of building mechanics in
the residence halls.
PERTAINING TO SANGAMON STATE UNIVERSITY:
Approved the Report of the President, which included personnel trans-
actions and purchases.
PERTAINING TO NORTHERN ILLINOIS UNIVERSITY:
Approved the Report of the President, as amended, which included:
personnel transactions; permission to increase the commencement fee for
graduate and undergraduate students; authorization to contract with
NCHEMS to provide a needs assessment of private sector firms with com-
mitments to high technology; approval of collective bargaining agreements
with FOP Lodge 86, AFSCME Local 963, and International Union of Oper-
ating Engineers Local 399; approval to proceed with an installment plan
for payment of tuition, fees and room and board; purchases; permission
to increase the project budget for center core roof replacement at Lincoln
Hall; permission to contract with Raths, Raths and Johnson, Inc. for
granite and limestone panel repair or replacement at Holmes Student Center
Tower; award of contracts for sidewalk repairs, repainting of exterior
steel and wood at Huskie Stadium, gym divider curtains in Evans Field
House, minor rehabilitation and remodeling of Dorland Building, and tuck-
pointing and caulking the Tower and the remainder of Holmes Student
Center.
13
SUMMARY OF BOARD OF REGENTS ACTIONS
May 19, 1983
PERTAINING TO THE REGENCY SYSTEM:
Approved Agreement for Professional Services with Giffin, Winning,
Lindner, Newkirk, Cohen & Bodewes, P.C.
Approved a proposal for an Evaluation of the Quality of Education in
the Regency System, and referred the matter to the Program Committee.
PERTAINING TO SANGAMON STATE UNIVERSITY:
Approved the Report of the President which included personnel trans-
actions and purchases.
Approved the recommendations for award of tenure.
PERTAINING TO NORTHERN ILLINOIS UNIVERSITY:
Authorized the university to accept a grant from the Illinois Department
of Rehabilitation Services to provide services to the deaf and hard-of-
hearing.
Approved the Report of the President, as amended, which included:
personnel transactions ; authority to increase the fee for the University
Health Service; approval to restore to the Stadium and Field House $1.08
per credit hour of the total Bond Revenue Fee; purchases; permission to
develop plans and specifications, advertise and receive bids for recaulking
of A and B Towers of Stevenson; award of contracts for Anderson Hall
gym roof repair, remodeling and renovation of Holmes Student Center South
Terrace, renovation of elevators in Stevenson Towers and Holmes Student
Center, replacement of air conditioning system and correction of ventilating
deficiencies in Holmes Student Center and various revenue bond buildings
deficiencies, resurfacing of Parking Lot TtL" and Williston Hall Service
Drive, repair and resurfacing of university streets, grading and resur-
facing of Recycling Center, and construction of a steel catwalk in Huskie
Stadium.
PERTAINING TO ILLINOIS STATE UNIVERSITY:
Authorized establishment of a Minor in Gerontology at ISU.
Approved the Report of the President, as amended, which included:
personnel transactions; purchases; authority to engage Mills-Lux Asso-
ciates to prepare bid documents and receive bids for alterations and addi-
tions to Bone Student Center and for the remodeling of the bowling and
billiards building; permission to design and receive bids for installation
of auxiliary hot water heaters in various residence halls ; permission to
14
prepare contract documents and receive bids for residence hall energy
conservation work; permission to engage Brown, Davis, Mullins &
Associates to prepare bid documents and receive bids for Horton Field-
house and Hancock Stadium Electrical Renovation Work; permission to
purchase an IBM 5520 Administrative System for Bone Student Center
and an IBM Word and Data Processing System for the Office of Residen
tial Life: and approval of a union agreement with FOP Lodge 67.
15
SUMMARY OF BOARD OF REGENTS ACTIONS
June 23, 1983
PERTAINING TO THE REGENCY SYSTEM
Authorized the Executive Director to adjust in conference committee the
amounts in the Income Fund in the Board's appropriation bill.
Accepted the bid of Lanphier & Company to provide blanket crime insur-
ance for a 3-year period commencing July 1, 1983.
Adopted a calendar of meeting; for FY 84.
Approved accounting entities for use by the Regency Universities when
testing for excess funds, to be implemented no later than FY 84.
Approved an expansion of cooperative purchasing through the Illinois
Educational Consortium.
Approved an amendment to Board Regulations relative to vacation.
Approved an increase of 5.5% in the Administrative Salary Plan ranges
for FY 84.
Approved Staff recommendations relative to program review and academic
plan follow-up reports.
Approved Staff recommendations relative to the FY 85 RAMP New and
Expanded Program Requests and Special Analytical Studies.
Accepted the FY84 Non -Appropriated Capital Requirements Plans and
approved the FY84 budget requests of NIU and ISU.
Confirmed a Resolution which the Board adopted in Executive Session with
respect to the matter of Andrew Edwards vs. Board of Regents, Sangamon
State University, Alex B. Lacy, Jr., and Susan Dezondolet.
Confirmed Board action in Executive Session with respect to settlement
of Brue & Farrick vs. Board of Regents et al. and Textor vs. Board of
Regents.
Tabled until the next Board meeting a motion for review of the inter-
collegiate athletics programs.
PERTAINING TO SANGAMON STATE UNIVERSITY:
Approved the Report of the President, as amended, which included:
authorization for MICC to contract with IEC on behalf of the university;
personnel transactions; purchases; and authority to execute agreements
for FY 84 for professional services.
16
PERTAINING TO NORTHERN ILLINOIS UNIVERSITY:
Authorized the university to accept a grant from the National Science
Foundation for search .
Authorized the university to enter into a master contract with the NIU
Foundation.
Approved the Report of the President, as amended, which included:
personnel transactions; renewal of authorization for the International
and Special Programs division to disburse funds without specific advance
authorization for each disbursement; authority to transfer $700,000 in
the Project Construction Fund to the Repair and Replacement Reserve
Account ; approval for reorganization within the Graduate School of the
Office of Research; purchases; award of contract for general work in
connection with replacement or air conditioning system and correction of
ventilating deficiencies in Holmes Student Center and minor deficiencies
in various bond revenue buildings, and a revision of the project budget;
award of contracts for waterproofing of wing foundation walls at Lincoln
Hall, repair and resetting of slate panels at Grant Towers, repair and
resetting of slate panels at Stevenson Towers, installation of new syn-
thetic floor in handball courts at Huskie Stadium; and award of contracts
for remodeling of Holmes Student Center Pow Wow Room.
PERTAINING TO ILLINOIS STATE UNIVERSITY:
Approved the Report of the President, which included: personnel trans-
actions; purchases; permission to hire Buchanan, Bellows & Associates
for Energy Conservation, Phase I, in Watterson Towers and South Resi-
dence Hall Complex; permission to hire Henneman & Raufeisen & Associates
to prepare bid documents and receive bids for installation of the first
phase of steam line replacement ; permission for the Office of International
Studies to disburse funds during FY 84 without specific advance authority
for each such disbursement ; permission to modify the Agreement for lease
of space from the ISU Foundation; permission to enter into professional
legal services contracts on behalf of the Students' Legal Services Program;
permission to request line item transfer in the FY 83 GR appropriation;
and permission to enter into a master contract with the ISU Foundation.
17
Minutes of the Meeting of the
BOARD OF REGENTS
Sangamon State University - Springfield, Illinois
July 22, 1982
The regularly scheduled meeting of the Board of Regents convened at 9:00 a.m
on July 22, 1982 in Conference Room G of the Public Affairs Center, Sangamon
State University, Springfield, Illinois. Mr. David E. Murray, presided.
The meeting was called to order by the Chairman, roll was called, and the
following Regents were present:
Ms. Carol K. Burns
Mrs. Clara S. Fitzpatrick
Mr. Montel Gayles
Mr. L. Milton McClure
Ms. Denise Orchowski
Mr. D. Brewster Parker
Mr. Harold Riss
Ms. Jan Simpson
Dr. Harry L. Wellbank
Mr. David E. Murray, Chairman
Mr. Jerome R
meeting.
Bender and Mr. James L. Wright were not present for the
Also in attendance were :
Dr. Alex B. Lacy, President, Sangamon State University
Dr. William R. Monat , President, Northern Illinois University
Dr. Lloyd I. Watkins, President, Illinois State University
Dr. Franklin G. Matsler, Executive Director, Board of Regents
Representing the Joint University Advisory Committee were: Dr. Virginia
Crafts, Dr. Thomas Eimermann, Mr. Leon Toepke, and Mr. George Tuttle
from ISU; Dr. James E. Lankford, Dr. Annette Lefkowitz, Dr. Antoinette
Lotsof, and Dr. Jerry Meyer from NIU; Ms. Irene Allsop and Dr. Jack Van
DerSlik from SSU.
Others in attendance included staff from the Regency Universities and the
Central Office of the Board; Mr. James M. Winning, Legal Counsel to the Board;
and representatives of the student bodies and the news media.
On motion made by Mr. Parker, seconded by Mr. Riss, the Board unanimously
voted to recess for an executive session to consider certain personnel matters.
The Board reconvened in public meeting at 11:00 a.m.
MINUTES OF THE MEETING OF JUNE 17, 1982
The attention of the Board was directed to the minutes of the meeting held on
June 17, 1982, and the Chairman asked if there were any additions or correc-
tions to be proposed. There being none, on motion by Mr. Parker, seconded
by Dr. Wellbank, the minutes were approved as submitted.
CHAIRMAN'S ITEMS
Chairman Murray thanked President Lacy, on behalf of the Board, for the
hospitality extended to members of the Board the preceding evening. The
President, he noted, had made some very favorable comments last evening
regarding certain developments at Sangamon State and some awards which
have been accorded members of the faculty. He then called upon the Presi-
dent to address the Board.
President Lacy noted that he had placed at each member's seat several publi-
cations as an illustration of some of the work of the SSU faculty this year.
The volume entitled Public Opinion and Interest Groups in American Politics
was authored by Professor David Everson of the Political Studies faculty.
Dr. Everson is also Executive Director of the Illinois Legislative Studies Center
and is rapidly carving out a niche for himself among political scientists in the
country who specialize in looking at political parties, interest groups and
public opinion.
President Lacy continued his remarks by indicating that at Sangamon State
they characterize themselves as Mr. Lincoln's institution. They like to think
that what they are doing in the latter part of the twentieth century is what
Abraham Lincoln would be doing if he were a leader in our society today, and
they try to stress as much as possible scholarship about Mr. Lincoln. The
institution's senior scholar on Abraham Lincoln is Chuck Strozier, the President
said, who had already carved out his niche as one of the country's leading
Lincoln scholars, and has added further to that reputation with the publication
of a volume entitled Lincoln's Quest for Union . The book has been out long
enough to receive some critical acclaim and some very strong reviews nationally,
including one in the New York Times book review section.
Finally, President Lacy said, there is a lot of strength in the SSU faculty on
a lot of subject matter, but probably if one were to look at the overall strength
of the faculty, the great strength would be in 20th century studies. This
ties to their public affairs mandate. They have strived to implement that man-
date and that ties to all of the departments, including their literature program.
Mike Lennon , who is better known to the Board as the editor of the Illinois
Issues magazine, had a reputation before he became editor and publisher of
that magazine, namely that he is probably the strongest person in the country
on the work of Norman Mailer. He has published several pieces of critical
work on Mailer and his work . The volume before the Board today , Pieces
and Pontifications, has recently been published and will be followed this fall
by a PBS distribution of a film which Lennon has worked on with Mailer.
The President said unfortunately the publisher fouled this up a little bit and
Mr. Lennon's name does not appear on the cover of the hardback, although it
does appear on the paperback.
President Lacy said in the next few weeks the university will be losing several
very critical members of the university community who have been very important
to the development of the institution. One of these individuals is Mrs. Betty
Sorling, who along with Dr. Matsler and President Spencer, opened the uni-
versity in 1969 and has been a mainstay of the university from that point to
the present. She has tried to keep everyone on the right track. She has
been Executive Secretary to the two Presidents of Sangamon State University.
Dr. Lacy said Mrs. Sorling has been of absolutely immense help to him since
he has been at the university, in introducing him to this Board and to the
university community. She has saved him more mistakes, he said, than even
he is aware of and a lot that he is aware of. Mrs. Sorling has been perhaps
19
the ideal example of what a staff member can do to improve the instruction,
research and public service life of an institution. Dr. Lacy, said in his Presi-
dent's Report later he would be asking the Board to add to Mrs. Sorling's
title for the months that remain before her retirement , in addition to the title
Executive Secretary, the title of Secretary to the University, which he had
intended to ask for in the hope that she might be with the institution for one
more year. However, he said, after the winter we had last year with a lot of
ice and snow Betty decided that her new house in Florida is more attractive ,
and she will be moving there.
President Lacy also noted that Dr. Stuart Anderson is retiring. Dr. Anderson
has been with SSU for 12 years. He is a native of Minneapolis, has taught
at the University of Wisconsin, the University of Oklahoma, the University
of Chicago and Northwestern University before joining the faculty at Sangamon
State. He has a lot of international experience through UNESCO in Peru.
At Sangamon he has been a Professor of Educational Administration and has
coordinated that program. He has served on many university committees and
has helped through many tough policy decisions during his time at the institu-
tion. More importantly, perhaps, he has been the university's lead person in
relating to the superintendents of instruction and the principals of elementary,
middle schools and high schools who are within driving range of the campus.
He has coordinated for the past few years a regular forum of superintendents
and principals which has become very important - the Sangamon Administrators
Round Table. Dr. Lacy said he is pleased to say that Dr. Anderson is going
to remain in Springfield, and it is hoped that he will continue to administer
the Round Table again next year.
Also announcing his retirement is Dr. Clarence Danhof, Dr. Lacy continued.
Dr. Danhof has been most recently Associate Dean of Organization and Manage-
ment as well as Professor of Political Economy. He has been with Sangamon
State for 11 years, and taught previously at Tulane , Princeton and Lehigh
Universities. Before coming to Sangamon he held a senior staff position at the
Brookings Institution in Washington. Dr. Danhof held several administrative
positions at SSU including being the founder of one of the public service centers.
For the last 3 years he has been the inaugural Dean of the Organization and
Management cluster, and has guided the work of that cluster which is of major
importance to the future of the university. Dr. Danhof has published widely
and is currently working on a volume on technological change in American life.
Some people appear to not understand that Florida does not want more population,
the President said, because Dr. Robert Zeller is also retiring and moving to
Florida. Bob is Associate Dean of Health Science Professions. He has also led
the development of the continuing education program in the university. Dr.
Zeller joined the Human Development Counseling faculty as a full professor in
1974. He served as coordinator of that program. He was the person who
developed the very successful graduate program model which the university
operates at Millikin University in Decatur, which has been a nationally recognized
model of how a multi-university cooperative teaching program is delivered.
Dr. Zeller was of much help , the President said, to both himself and Dr. Dezendolet
and became the Vice President's faculty associate and helped her through many
major policy decisions during her first months in office. He has also been an
adjunct professor at the SIU School of Medicine, one more example of the leader-
ship he has given in multi- university cooperative programs.
20
Concluding his remarks, President Lacy said it is something of a sad moment
to see these people leaving the university because it shows that the institution
is no longer as young as we like to think. We now have a decade behind us.
He said he knows that these individuals are leaving with the good sense that
they made outstanding contributions, not just to the university, but to the
Board of Regents and to higher education.
On behalf of the Board, Mr. Murray thanked all of the individuals for their
service. The Board appreciates what they have given to the university and
to the Board. He commented that he could not understand how Mrs. Sorling
could trade a title like the President proposed for retirement, however.
The Chairman also congratulated Professors Lennon, Strozier and Everson for
their books and their scholarship.
Seating of New Board Members
Mr. Murray said he was pleased to present a newly appointed member of the
Board of Regents, Mr. L. Milton McClure. Mr. McClure is a graduate of the
University of Illinois and the U. of I. College of Law. He is a CPA as well
as an attorney and resides in Beardstown where he also practices law. Mr.
Murray welcomed Mr. McClure stating that he is sure he will be a valuable and
conscientious member.
The Chairman announced that today is also the first meeting for the three new
student Regents: Ms. Jan Simpson from Sangamon State, Ms. Denise Orchowski
from Illinois State, and Mr. Montel Gayles from Northern.
The oath of office was administered to all new members by the Chairman.
Mr. Murray said he must apologize to persons present for the public meeting
for taking so much time in executive session. The Board heard the appeal of
David Sanford, and after hearing a very effective and qualified presentation on
Mr. Sanford's behalf, the Board deliberated and decided that no due process
violation had occurred and therefore did not take further action . The Board
also heard a rather extensive report from legal counsel concerning pending liti-
gation matters, including a report on the telephone fraud matter at Northern
Illinois University
REPORTS TO THE BOARD
Ms. Burns said she would ask Dr. Matsler to comment on the Governor's decision
relative to budgets, and then she would report on several issues before the
Board of Higher Education at its last meeting.
Dr. Matsler reported that the Governor has signed the appropriation bills for
all of ' higher education, which included a 3% salary increase effective January 1
based on a 90% base, however. This means that the institutions will have to
search a little and do some reallocating to come up with this 3%. The Governor
also reduced funding for retirement from 70% of the gross down to 62.5% in
order to make up some of the money that will be necessary for the 3% salary
increase. He also increased the maximums for ISSC scholarships by $50.00,
which was in his original recommendations. The maximum is now at $2,000.
It must be remembered, Dr. Matsler said, that we will have an annualization
problem in terms of next year's budget, and we will have an automatic \\%
that we will have to find.
21
Ms. Burns reported that two committee reports were given at the last meeting
of the Board of Higher Education: one was the off-campus program committee
report and the other was the medical education committee report . The medical
education committee's report is not of major interest to our universities, she
noted, although some members as individuals might have some interest in it.
Mrs. Jane Rader, who chairs the committee, presented an excellent report on
medical education in Illinois which attempted to identify some of the key issues
facing the medical schools. The committee was an excellent one, Ms. Burns
said, and will really help to provide some direction to the medical schools in
solving some of the problems they currently have.
In the area of off-campus programming, Ms. Burns said, the committee pre-
sented a new set of guidelines in which it attempted to establish a process for
developing off-campus programs. In the process of developing the guidelines,
she said, there are just two points she would like to make about sensitizing all
of the people involved - public, private and proprietary - to two major issues.
One issue is the matter of "turf" , which ultimately borders on duplication of
programs and resources, and the other issue is need. There was considerable
discussion of the whole matter at the BHE meeting, which she would not repeat
here, Ms. Burns said, but she said she thinks it is very healthy that everyone
has now been sensitized to the issues and that the guidelines which have been
established really put forward a process by which we will discuss up front
and share up front information in the development of our off-campus programs.
That means everyone, she said. This is a big step forward.
President Monat said he would just comment briefly on this latter report. The
BHE committee did a really remarkably effective job. To a considerable extent
that was due to Ms. Burns' presence on the committee. As a major deliverer
of off-campus programs in the State of Illinois, NIU is grateful to her for her
influence on the committee, and the President said he thinks the committee
recommendations are appropriate.
Ms. Burns said she, too, was grateful for the considerable amount of input
she received from both the Staff and the universities.
Mr. Murray said he had neglected earlier to report that in executive session
the Board decided to postpone the review of the goals statements of Presidents
Monat and Watkins until the September meeting, due to time limitations.
The Chairman then recognized Dr. Harry Wellbank, chairman of the Personnel
Committee.
Dr. Wellbank moved that the salaries of the three Presidents, the Executive
Director, and members of the Central Office Staff be frozen at their present
levels for the coming academic year. The motion was seconded by Mr. Parker.
Dr. Matsler inquired if this motion would rule out the possibility of a change
at some later date during the academic year if there is, indeed, some added
money coming on January 1.
Mr. Murray said the resolution would not rule out a change later on. In the
event there are extenuating circumstances, the Board can always change its
policy. He noted that it is with a certain amount of regret that we tell the
Presidents and the Executive Director what a wonderful job they are doing
and then freeze their salaries; but that is better than the alternative.
22
The question before the Board was called, and the motion carried unanimously.
State Universities Retirement System
In the absence of Mr. Bender, Dr. Matsler said he would simply report that
Mr. Bender has been putting in a lot of time over the past few months dealing
with matters of the retirement system . He did meet with the Joint University
Advisory Committee after the last meeting. Mr. Bender has become quite an
expert in the system and asked that everyone be told that we will really have
to work to get the retirement funding away from the operating budgets. Somehow
or other, we have to work to make sure that we deal with the funding liabilities
in the university system.
Finance Committee
Mrs. Fitzpatrick, chairman, reported that the Finance Committee had met twice
since the last Board meeting, and the good work of the staff will be reported
during consideration of Sections IV and VI of the Executive Director's Report.
Joint University Advisory Committee
Before presenting the Committee report. Dr. Virginia Crafts, chairperson,
introduced new JUAC members: Dr. James Lankford from NIU, Ms. Irene Allsop
and Dr. Jack VanDer Slik from SSU; and Dr. George Gruendel, also from SSU,
who was unable to be present today, and who will serve as Vice- Chairman of
JUAC.
Dr. Crafts requested that the Committee be recognized at the time the Board
considered the matters of health insurance for dependents, the revisions of the
Board Regulations relative to financial exigency, and the FY 84 operating budget
guidelines.
With respect to the State Universities Retirement System, Dr. Crafts reported
that the committee has continued its investigation of the funding problems and
since the last meeting of the Board Mr. Bender, as well as Staff members, have
come to each of the campuses to meet with small selective groups to discuss the
SURS situation. As a result of the meetings preliminary positions have been
prepared, and they are an excellent background of information about SURS
prepared by Dr. Floyd of the Staff who will prepare a final composite draft
for the committee at its next meeting. The committee intends to present this
paper to the Board, hopefully for approval and support, and then publicize
it on the campuses and make it available to a number of persons and groups
through various channels. Dr. Crafts said the Joint University Advisory Com-
mittee wished to particularly thank Mr. Bender, Dr. Brim and Dr. Floyd for
all of their help .
EXECUTIVE DIRECTOR'S REPORT NO. 133
Section I - Revised Board Meeting Calendar - July 1982/June 1983
Dr. Matsler presented for information of the Board the revised Calendar of
Meetings which reflects the action of the Board at the June meeting. He noted
that two meeting dates had been changed: to December 9 from December 16,
and to June 23 from June 16. The revised Calendar is as follows:
23
July 22, 1982 Sangamon State University
August 1982 Subject to Call
September 23, 1982 Northern Illinois University
October 21, 1982 Illinois State University
November 1982 Subject to Call
December 9, 1982 Chicago
January 20, 1983 Chicago
February 1983 Subject to Call
March 17, 1983 Sangamon State University
April 21, 1983 Northern Illinois University
May 19, 1983 Illinois State University
June 23, 1983 Springifled
Section II - Legislative Report
Turning to the Legislative Report, Dr. Matsler said he would not repeat his
comments on S.B. 1355 which is the Regency System appropriation bill.
S.B. 1361, the funding bill for the State Universities Retirement System, has
been reduced to provide 62.5% of gross payout rather than 70% as originally
introduced, and now awaits action by the Governor.
S.B. 1652, Dr. Matsler said, was amended in the House to specify the funding
soi*rce for early retirement and designated the personal services line item as
the source for such payments; however, the bill failed to win approval by the
Senate. Therefore, we do not yet have authorization to pay for early retire-
ment, but it is hoped that this can be cleared up, and there are some possible
solutions.
S.B. 2246 which would provide membership on the Board of Higher Education
for two individuals who would specifically represent independent colleges and
universities, was amended in the Senate Higher Education Committee to delete
members of the governing boards of public universities from the BHE membership
The bill failed in the Senate, Dr. Matsler advised, but it is in a committee and
there will be hearings held on it this summer. Dr. Matsler said he is very much
against this bill, but it is still very much alive.
Dr. Matsler reported to the Board that Mr. Peter Lardner has been confirmed
as the new Chairman of the Illinois State Scholarship Commission for a three
year period commencing June 30, 1982.
Section III - Semi-Annual Report of Investments
Bond resolutions authorizing the University Facilities Revenue Bonds Series
1970- 70A of Illinois State University require a semi-annual report of the
market value of all investments held in the bond account , the bond reserve
account, and the reserve account. Dr. Matsler presented a summary of such
investments for the information of the Board.
Section IV - Dependent Health Insurance
Dr. Matsler said as indicated by Mrs. Fitzpatrick earlier, the Finance Committee
considered the matter of dependent health insurance at its meeting yesterday.
He called the attention of the Board to the Addendum to EDR No. 133 which
contains information on the results of the bidding for this coverage.
24
Dr. Matsler called the attention of the Board to the summary sheet showing
the monthly premiums for dependent health insurance for the proposed alterna-
tive plan and the State plan (both high and low options).
Staff recommends, he said, that the Continental Assurance Company bid for
health and accident insurance be accepted and that the universities and the
Central Office be authorized to publicize the program and to enroll employees
and dependents in the program. He then asked Dr. Brim of the Staff, to
briefly summarize the matter for the Board.
Dr. Brim indicated that bids for an alternative dependent health insurance
plan were opened on July 20th and of the 9 firms receiving bidding specifica-
tions, only one firm, Continental Assurance Company submitted a bid. Four
other firms had indicated "no bid", while four firms did not respond. Represent-
atives of some of the companies indicated that the main reason they did not sub-
mit bids was bacause of the lack of claims experience at our institutions. Staff
was unable to get the information from the Blue Cross-Blue Shield State Plan and
was advised that they could not provide it.
Dr. Brim said the ad hoc committee believes that the bid they did receive will
provide approximately the same coverage for dependents at a rather substantially
lesser rate than we are currently paying for high option coverage through the
State plan. They think that a major reason for this is because none of our
three institutions is located in the Chicago area which has a high cost of health
care. The proposed plan will provide substantially greater benefits than are
currently provided by the State low option plan, but the charge of the proposed
plan will be somewhat greater. Individuals currently taking the low option plan
for dependents would have to pay somewhat more for this increased coverage.
However, there are two provisions that are not available under the State plan:
dental and vision care.
Dr. Brim said the committee feels that it will not be easy to get the 70% parti-
cipation which is required, and the only possibility of getting it will be if the
plan is well publicized on campus and explained in such a fashion that individuals
will have information on which to make a decision . It is hoped that not only the
campus administrations, but also JUAC and others will get the word out on the
proposal.
Dr. Brim said he would also point out that there are some disadvantages to this.
It will be much more difficult to get back into the State plan once you have
dropped it .
He added that because the proposed plan is the same type of plan as used by
SIU we probably have a pretty good chance of getting the State's $7.00 per
month contribution for dependents. That will be applied for tomorrow, he said,
after Board approval of the proposal. He said he has been given verbal assur-
ance that there is a good likelihood that we will get it, but there is no guarantee.
Dr. Crafts of JUAC said they wished to commend the Staff who had major
responsibility for putting this together. The committee supports the Staff recom-
mendation, she said, and members of JUAC have committed themselves to inform-
ing their colleagues about the proposal and publicizing it through appropriate
channels on each of the campuses.
Mr. Parker moved for approval of the Staff recommendation. The motion was
25
seconded by Mrs. Fitzpatrick and it carried unanimously.
The Chairman thanked Dr. Brim for his presentation, adding that he is pleased
that we are doing something which will benefit our employees.
Section V - Revisions of Board Regulations on Financial Exigency
To provide a little background information, Dr. Matsler said it would be remem-
bered that a Board Committee on Financial Exigency Regulations was chaired by
Mr. Murray during 1975 and came up with recommendations in 1976. There were
many meetings with faculty and staff, and the whole issue was discussed in
public session on a number of occasions prior to the actual adoption of the Regu-
lations. Campus procedures were developed after the Board adopted its Regula-
tions, and these procedures really have not had much review or scrutiny until
recently when Legal Counsel noted a number of inconsistencies with the Board
Regulations. He brought this to the attention of the Board in May and in June,
after reviewing them a little further, the Board agreed that the campus procedures
should be declared inoperative, and decided that this would be a good time to
review our own Regulations and change them if, indeed, they need revision.
When Board Regulations were reviewed, it was found that there is not much
need for revision, Dr. Matsler said, and as a matter of fact it may very well
be that the campus procedures are not as important now as they would be at
some later date, because we do not know yet whether or not there will be a
financial exigency. However, we do want to have some kind of a properly
constituted committee set up.
What Staff is presenting today, Dr. Matsler said, are some rather minor changes,
although several of them might be said to be substantive. These are presented
for first reading, and there will be plenty of time for suggested changes to be
submitted because the Regulations will not be presented for action by the Board
until the September meeting.
Dr. Matsler said he believes that each of the proposed changes has been pretty
well discussed in the presentation presented by Dr. Groves in the Executive
Director's Report, and he would briefly review them and if there were questions
either he or Dr. Groves would attempt to respond.
With respect to the proposed amendment of III. A. 14. f (Personnel Reduction Pro-
cedures), Dr. Crafts stated that the Joint University Advisory Committee requests
that the last paragraph, which has been deleted, be reinstated: "The President
shall inform the Board of any such action and provide a full explanation of the
reasons for it . The Financial Exigency Committee shall be provided an opportunity
to indicate whether it supports or opposes the action of the President."
Ms. Burns said she suspects that this would take place as a matter of course,
and putting it back in would be just a formality. Mr. Murray said just on the
surface he would see no problem with reinstating this language, but he asked if
either Dr. Matsler or the Presidents wished to comment on this. Dr. Matsler said
he agreed with Ms. Burns that it almost goes without saying that the communica-
tions would be such that the committee would be talking with the president and
the faculty senate, and it would seem a little like adding in something that isn't
necessary. He asked Dr. Groves if he had any problem with the reinstatement.
Dr. Groves said the only concern he would have is the matter of timing. It is
somewhat difficult to convene a Board on very short notice, and if this were
26
read in any sense to provide for an automatic report back, clearance by the
university administration of the procedures which were adopted that deal with
financial exigency, it might lend itself to a degree of delay which would be
unfortunate.
Dr. Wellbank said it does not appear to him that the presidents would be asking
for approval, they would be informing the Board after the fact. It reads,
"The President shall inform the Board of any such action . . .", which means
that it has already taken place, and he does not think that time is of the essence
if that is true.
Ms. Burns said it could be by letter, although she is sure that if this were the
situation, we would be in touch with each other. Mr. Murray said he does not
see any problem with this at all. He believes such information to the Board
would be in writing in any event and that the committee would undoubtedly
express itself whether it agrees with the action of the President or not. In a
way, he added, that might be a good way to smoke out the committee.
President Monat said he does not believe it important to delete the paragraph.
It is a given, obviously, that the president would report to the Board and to
the entire university constituency on this. He also sees nothing wrong with
having an opportunity for the advisory committee to have their day in court if
they should disagree with what is being done. However, the President stressed
that when such a situation does occur time becomes very critical.
President Monat said he would like to make a comment on III. A. 14. n. (University
Implementation) which reads: "The Universities shall adopt such additional
policies, procedures and plans as are necessary to make campus governance
and personnel review policies consistent with this regulation and to insure that
a condition of financial exigency will be dealt with responsibly and effectively
at the University level." It seems to him, the President said, that the Board
Policy is "the policy" for the university. Basically what the university is ad-
dressing are procedures for implementing Board Policy. He would urge that
the Staff consider this language so that there is no confusion on really what
is at issue. The existing Board Regulations define the policies that the univer-
sities will implement. Then, the Chairman said, it might be advisable to delete
the word "policies" from this paragraph. Dr. Matsler said he thinks that this
could be omitted. President Watkins said he would also prefer that the word
be deleted because it makes clearer the problem Mr. Winning saw occurring.
Mr. Murray asked Dr. Matsler if he was willing to accept this deletion as well
as the other change proposed by JUAC. Dr. Matsler replied in the affirmative.
Dr. Crafts said she would ask the Board one question: what would the Board
do when the universities have developed their procedures? Will it receive them,
approve them, endorse them, or what? The committee feels that unless something
along that line is done we will be right back to the same problem we had previousl;
and they would request that this be stated in some way. Mr. Murray said he
thought this was a good suggestion, and perhaps the Board should review them
as soon as they are ready to go.
Dr. Matsler said he would like to comment on this and perhaps the Presidents
might also. The procedures which are developed, or the statements that the
institutions will want to make, he should think would be quite simple and not
too involved. He said what he thinks we need primarily - and perhaps Mr. Winnini
27
could better speak to this - is for the Board to be assured that there is an
appropriate committee constituted by representatives of the various parts of
the university, that there is no problem as to the identity of the particular
committee, and that the Presidents will have good advice when and if a finan-
cial exigency should occur. To go much beyond that in determining priority
programs or anything like that, Dr. Matsler said he did not think that should
be done at this time. It would be better simply not to go into too much detail
at this time.
Mr. Winning said he would certainly concur with that because it seems to him
that we are certainly not going to be able to anticipate the kind of financial
exigency we might have, and if we have the structure prepared to formulate
the procedures to fit the problem, we are going to be better off than if we had
procedures which do not fit the problem when it arrives. Mr. Winning said he
thinks it has been the experience of universities where this has occurred that
they have had to change the procedures to fit the situation, and in many cases
they have not actually had the procedures and had to develop them as a result
of the explosion. Just as a practical matter, he said, it seems that that might
be a better way to do it. Mr. Winning said he suggests this as a possibility
and he has no basic quarrel with the suggestion in terms of reporting to the
Board , but he would return to the concern he expressed initially - and that is
timing.
President Monat said he would give a "for instance", one of which is provided
for in the revised definition of what a financial exigency is. Suppose there is
a mid-year recision , say, in the first week in December, and a recision is made
in the university budget of X% becoming effective January 1. Time becomes a
very compelling element in that environment. It may take the university several
weeks to reach a common conclusion of how it is going about meeting the mid-
year recision, and there is no Board meeting until the end of January. Dr.
Monat said he was not inventing a horror situation - that could well happen.
Just to clarify what she had said, Dr. Crafts said she thinks that the policies
that were referred to from the universities were to be those more general in
nature rather than highly specific. Dr. Monat said if that is the case, then he
thought that would be no problem. They might be both policies and procedures,
so he had some concern about deleting the word "policy" because of that. But
again, he said, he thinks the existing Board Regulations and the revised recom-
mendation establish the very broad policy parameters within which the universi-
ties function in financial exigency conditions, and what the universities are
about is really the task of implementing procedures within that broad policy
framework. Dr. Monat said he may be hung up on words, but he believes
that if we understand what we are talking about, then we really have no basic
disagreement; and he suspects that they do not disagree.
President Lacy said he understands what President Monat is saying and he also
sees no fundamental difficulty for any procedure to bring a matter of this import-
ance to the Board, but he also thinks it should be noted that this would be an
exceptional step for this Board . Ordinarily the universities do not bring to the
Board and the Board does not specifically approve procedures on other important
matters within the university. This one may be of sufficient importance that
the Board should do that, but it would be an exception to normal practice, Dr.
Lacy noted.
Dr. Robert Crowley was then recognized by the Chairman to read a statement
28
on behalf of The Sangamon Chapter, Local 4100, Sangamon State University.
Dr. Crowley said in his opinion, while legally attractive, the proposed changes
are anti- faculty and inimical to the special relationship that the Board has
attempted to maintain between itself and the governed. He said he would call
attention in particular to (1) the manner in which the policy is being developed;
(2) the changes from previous Board policy that are being recommended; and
(3) the lack of positive alternatives to layoff, as indicators of the anti-faculty
bias in the proposal.
Dr. Crowley concluded his statement with a request that on behalf of the
members of his organization and of those other faculty who may disapprove of
the proposed changes but who are not represented here today, there be included
in the Board policy: (1) a verifiable definition of a financial exigency; (2) a guar
antee that tenure status will be given primary significance in determination of
faculty layoff; (3) relevant criteria for making decisions as to where faculty
layoffs should occur; (4) at least 12 months notice of dismissal for all tenured
and tenure-track faculty; and (5) proper due process protections.
The Chairman asked Dr. Crowley what definition he would attach to financial
exigency. How much clearer could it be made than what is being recommended?
Dr. Crowley said he did not have the language with him. The Chairman furnished
him with a copy of the proposed definition: "A financial exigency is a condition
affecting a whole university during- -a- -single- fiscal -year. It will be considered
to exist when (1) the State operating appropriation for a Regency University,
adjusted for any mandated salary increments and for the impact of inflation on
non-personal service costs and excluding retirement is or -ean- reasonably- -b-e--
expected to be less than that of the previous year after- -adjustments -have- been-
made -for- the- impact- -of- inflation -en- all- -costs- except- those- for- personal- serviees
or when the funds made available to operate a University are reduced in the
course of a fiscal year below the level of the appropriation authorized by the
Governor and General Assembly , and (2) this- when either type of reduction
m -the -appropriation- -when- if evaluated in relation to the major program and
service commitments of the University can reasonably be expected to require
a reduction in the number of authorized faculty positions and the emergency
layoff of tenure-track or tenured faculty."
Dr. Crowley said he was commenting on during a single financial fiscal year
in the definition, and as he understands it, the way the language reads now
this could be called any time. Anything could be a financial exigency if we
met the other two things. There is no definite time period.
Dr. Matsler said that is the reason - it is very likely that something like this
could happen. It has happened in other states where along about November or
December the Governor suddenly finds that he has perhaps 10% less money than
he thought he was going to have. You have to expect this, and this proposal
is nothing more than a way in which we can really deal with an emergency
situation .
President Monat commented that he thought the proposed additions in the
definitional paragraph really expand in ways that should be viewed favorably
by faculty with the insertion of "tenure-track". Chairman Murray agreed,
adding that the one change really made, to more clearly define when a finan-
cial exigency exists, he thought was a real improvement. He said he was
somewhat disappointed to find that Mr. Crowley does not interpret it in that
way.
29
The Chairman asked if there were any further comments to be made.
Dr. Crafts, referring to II I. A. 14. j. (Notification of Layoff or Termination)
advised that JUAC would like the following inserted after the first sentence
of the paragraph: "In addition those persons who have direct teaching respon-
sibilities shall not be terminated until the end of the academic term , but in no
event not less than 60 days." She said this suggestion is made because the
committee thinks the approach should be less disruptive to the courses that the
students are taking and, in fact, would allow us to retain a higher level of
program quality.
Mr. Murray said that sounds reasonable to him. He asked Dr. Matsler what
his reaction would be to this. Dr. Matsler said he thinks perhaps this could
be inserted, but he would like time to think about it some because of the real
problem in case of a recision, in case there is suddenly a time when there
just isn't enough money for the rest of the semester. He suggested that this
could be discussed further when the matter comes up for final action in Septem-
ber.
Finally, Dr. Crafts said, with respect to III. A. 14. m. (Benefits for Laid Off
Employees), JUAC feels that the constituencies they represent would be very,
very concerned about that item. They would like to ask Staff to bring back
to the Committee at the next meeting information pertaining to the retention
of benefits for laid off employees for a period of time at least, with particular
concern for health insurance. The discussion along that line was that someone
who was laid off would have not much of a chance of getting a job and there-
fore able to protect families. The Committee is not sure what the regulations
are in the State pertaining to that, and they are asking Staff to investigate
the problem with some intent of trying to provide for benefits at least for a
period of time while the individual may scramble for other employment .
That is a good suggestion, Mr. Murray said, and he thinks it would be good if
Staff would try to define this .
This has been discussed some in Staff, Dr. Matsler said, and it is his under-
standing that once you are laid off benefits will also cease unless we make
some kind of provision. What we can look into, he said, is whether we can
somehow or other provide for a certain length of time when hospital benefits
could be continued, but he believes this would have to be through a special
arrangement. Is that correct, he asked Dr. Brim.
Yes, Dr. Brim responded, there would have to be some changes made.
Could this be done whereby it would not necessarily cost the universities any-
thing, but the employee could continue the coverage, Mr. Murray asked?
Dr. Brim said they can convert to direct coverage; they do have that option
within a 30 day period. There is a specific statute on this.
Mr. Murray suggested that the Staff give the Board a report on what exactly
will happen to an employee who is laid off.
Mr. Winning suggested they might want to examine one other phase, that is,
some policies permit the continuation of the laid off employee in the group for
a period of 6 months at their expense. This does not violate the statute.
30
Dr. Crafts said these are the kinds of things they would like some information
about to see what the options are.
Dr. Crafts said the Committee would like to thank Dr. Groves for his assist-
ance in this very difficult area. In fact, Staff in every respect has been
most helpful.
Dr. Crafts asked if she understands correctly that this matter will come back
to the Board in September. That is right, Mr. Murray said. And Staff will
consider the Committee suggestion relative to Notification of Layoff or Termina-
tion and also give a report on Benefits for Laid Off Employees, Dr. Crafts
asked? Staff will consider the suggestions made by JUAC , Mr. Murray said,
and will give us a report on the benefits.
Section VI - FY 1984 Operating Budget Request Guidelines
Before presenting the guidelines to the Board, Dr. Matsler asked Mrs. Fitzpatrick
if she wished to make any further comment on the meeting of the Finance Com-
mittee.
Mrs. Fitzpatrick said she would only like to mention the good work done by
Staff in terms of background information and the rationale for recommended
guidelines to be used in preparing the FY84 operating budget request. She
also informed the Board that after action had been taken on this section of
the EDR she would have a resolution to present to the Board for consideration.
Dr. Matsler summarized the proposed budgetary guidelines for the FY 84 increases
in operations as follows :
Salaries : 6.5% plus 4.5% recovery on a 97.5% base plus
annualization of the FY 83 mid-year 3% salary
increases .
General Prices : 8% increase.
Library Materials: 10% plus 5% catch-up increase for books
and other library materials.
Equipment : 8% increase.
Utilities : 15% increase. Each university is documenting
increases by fuel mix and supplier.
Retirement : 22.049% of the personal services base for FY 84
as established by the State Universities Retirement
System .
Staff recommends, Dr. Matsler said, that these guidelines be approved by
the Board to be used by the Regency Universities in developing the FY 84
operating budget request for submission to the Board of Higher Education.
Referring to the requested salary increase percentages, Dr. Matsler said Staff
feels that this is entirely defensible. Perhaps it might be considered optimis-
tic, nevertheless, Staff has no problems with requesting an increase of this size
31
In response to a request from President Watkins for clarification of the 15%
increase to be requested for utilities, Dr. Matsler explained this 15% figure was
plugged in to give the Board some idea as to what the increase would be, how-
ever, there will be the flexibility for each institution to document its own per-
cent of increase needed.
Mr. Murray asked if it might not be a little unrealistic, perhaps even a little
crazy, to ask for a 11% salary increase with the prospects for the coming year.
Dr. Matsler's response was that he thinks it would be a mistake for the Board
to ask for anything less, and in fact it had been thought that the increase
should have been based on perhaps some added percentages, particularly since
we got less than we had thought we would effective this coming January. It
turns out that we will actually be getting a little bit less an 3%. Dr. Matsler
said if we compare our institutions with what the AAUP calls Category I institu-
tions, we are now at about 11% below the mean salary level of those institutions.
He said this Board has through the years had the goal of at least trying to get
up to that mean salary level. Obviously, he said, we are going to be subject
to the economy and it might very well be that it will not get turned around by
next session; however, he still believes that this is an appropriate request.
Mr. Murray said he must compliment Staff for the justification of the request
and he agrees with that justification, but he still has doubts about going public
with a 11% increase when we know they reserve that kind of an increase only
for the judges.
Dr. Wellbank said at the last meeting we asked Staff to take a look at the
salary structure, and this should be a part of it. This 11% is for the pool,
and not everyone would get 11% across the board.
But on a 97.5% base it would probably turn out to be more than that, Mr. Murray
said.
President Watkins disagreed, explaining that while 97.5% is more realistic in terms
of a base, it still is not a totally realistic base. They did a study at ISU, he
noted, and found that their turnover savings amounted to less than one-tenth
of one percent of the total personnel budget. What we would have here, the
President said, if it were possible to gain a 97.5% base would be a minimizing
of the damage that a 95% or a 90% base does. These concepts of turnover which
seem to be engained somehow in the thinking of Illinois are simply no longer very
realistic, the President said. There are several reasons why this is so. First,
every time we lose people in certain areas we hire replacement as cheaply as we
can , but still have to pay them more than the person who left . It is simply a
matter of musical chairs in certain areas. Secondly, the President said, suppose
a full professor retires and leaves the institution. He takes with him legally
mandated payouts with regard to vacation time and other things, and this
totally knocks into a cocked hat the supposed savings that are accrued. They
know that their turnover savings amount to less than one-tenth of one percent.
President Lacy added that another new factor is in the cards now - we are
probably going to have to take early retirement payments out of operating per-
sonnel dollars. Secondly, in an economic situation as tight as what we are now
in employees tend to accumulate their benefits more deliberately. They tend to
watch vacation time and to accumulate the maximum as a safety valve. That
may not be good personnel policy and it may be that we should discourage it
32
and have the employees take the vacations they need. We are facing a situation
where a 97.5% figure or even a 100% figure is not going to truly reflect the cost
that we have in the personnel system.
Dr. Crafts said the Joint University Advisory Committee appreciates the fact
that the Board has added a catch-up as part of the salary increase, even though
they feel it is not adequate to truly allow us to catch up, Dr. Crafts asked if
Dr. Gorrell of the Staff would bring back to the JUAC at the next meeting some
information which would clarify the catch-up and regular increment ideas, based
upon a number of ideas that were raised in the discussion today.
Ms. Burns said her concern is what position it leaves us in to follow a strategy
of asking for recovery money under the present economic conditions. She would
rather more straightforwardly go in and ask for a percentage increase with no
talk about recovery - in other words develop what we feel we need next year,
what, we feel we are worth next year. She thinks that would be a more straight-
forward way of dealing with it, and then we don't have the problem of the
backup we might have if we go in with these extra numbers.
President Monat pointed out that the Board of Higher Education really fought
the concept of redressing a decade of erosion in faculty salaries with the catch-
up concept. It took them a long time to come to that, and this Board was very
instrumental in convincing the BHE that the catch-up concept made sense. For
two years now, at least in the initial recommendations of the BHE, the catch-up
concept was built into their recommendations. This past year it was 8% plus 2%
catch-up. Dr. Monat said he would not like to see us back away from that
concept since it took such a long time to sell it.
As a matter of fact, Mr. Murray said, that was the strategy of the judges and
it seemed to work.
Ms. Burns said if everyone thinks that with the economy worsening this will
continue to be good strategy, then it is fine in her opinion. She just wanted
to see what the feeling of everyone was .
Mrs. Fitzpatrick then moved for approval of the Staff recommendations. The
motion was seconded by Ms. Burns and it carried unanimously.
Mrs. Fitzpatrick was then recognized to present the following Resolution for
consideration by the Board.
WHEREAS, the Board of Regents recognizes the status of the
federal and state economy ; and
WHEREAS, the Board of Regents also recognizes that faculty
salaries have suffered in part because of our recessionary economy ;
and
WHEREAS , the Board of Regents further recognizes that many
dependent children of faculty and staff may not be able to attend
higher education without outside financial assistance;
NOW, THEREFORE, be it resolved that the Board of Regents
direct the staff to explore the possibility of providing a statewide
tuition waiver policy with the Board of Higher Education and report
33
on the progress of that exploration at its October meeting.
This would be for a statewide tuition waiver policy, asked Mr. Murray? Yes,
Mrs. Fitzpatrick, for dependent children of faculty and staff.
Dr. Matsler said he would be glad to explore this with the Board of Higher
Education.
Mrs. Fitzpatrick moved for adoption of the Resolution. The motion was seconded
by Dr. Wellbank, and it carried unanimously.
Section VII - Regency System Liability Insurance
In August of 1981, Dr. Matsler said, the Board approved the bid of Estergard,
Eberhardt, and Ackerman , Inc., Champaign, Illinois for a Regency System lia-
bility insurance package. The insurance policies included in the package
cover a three year period which commenced September 1, 1981.
Staff recommends, he said, that the Board approve continuation of the liability
insurance coverage for the second year of the three-year period covered by
the original bids.
Mr. Parker moved for approval of the Staff recommendation. The motion was
seconded by Mrs. Fitzpatrick and it carried unanimously.
Section VIII - Grants and Contracts
Dr. Matsler said Staff is recommending Board approval of two contracts. The
first is a contract with the Administrative Office of the Illinois Courts to allow
Sangamon State University to provide in-service training to probation officers and
detention workers. Under authority provided by Board Regulations, this contract
was approved on a preliminary basis by the Executive Director because the Uni-
versity had to accept the contract prior to the Board meeting, and Staff is
recommending that the Board ratify this approval.
The second contract is one for which Northern Illinois University is seeking
approval. This is a contract with the State Board of Education --Division of
Adult , Vocational , and Technical Education for operation of an Adult Education
Service Center for the northern region of the State including Chicago and its
suburbs.
Mr. Riss moved for approval of both contracts as recommended. The motion
was seconded by Ms. Simpson, and it carried unanimously.
RECURRING INSTITUTIONAL MATTERS
Northern Illinois University - President's Report
Dr. Monat said before presenting his Report he would call to the attention of
the Board the summer commencement exercises at NIU on Saturday, August 14,
and urge all members who could to attend.
34
President Monat distributed copies of three Addenda to his Report : Faculty
Appendix; Purchases Appendix; and Capital Improvement Projects - Contract
Approvals. He also asked that on page 21 of the Faculty Appendix a correction
be made to show the correct monthly salary of Donald E. Luman as $2185.
Information reports were presented on:
Status of Undergraduate Admissions for Summer 1982
Status of Undergraduate Admissions for Fall 1982
Degrees Granted December 1981 and May 1982
Grants and Contracts (Research, Institutes and Studies)
Gifts to Northern Illinois University
International Programs Expenditures
The following items were submitted for action by the Board:
1. The University Academic Calendar for 1983-84.
2. Personnel transactions for faculty and other employees, including
recommendations for faculty and twelve month salaries for 1982-83.
A list of all reported transactions is appended to the President's Report
and will be kept on file at the university and in the Central Office.
3. A list of purchases for the month, as appended to the President's Report.
4. Capital Improvement Projects
(a) Emergency Steam Line Replacement -Gabel Hall to Reavis Hall
and Manhole South of Field House to Gabel Hall
In June the Board authorized the University to engage an engineerii
firm to prepare plans and specifications, advertise and receive
bids for the emergency steam line replacement. In addition, the
Board authorized the University to award contracts to the low,
responsible bidders after consultation with Board Staff. The
following contracts have been awarded:
General Construction
Mike Long Construction, DeKalb - $212,000
Heating
Nelson Piping, Rock ford - $10 3,408
Board ratification was requested of the contracts awarded and
also that the budget for the project be established as follows:
General Construction $212,000.00
Heating 103,408.00
Total Construction $315,408.00
Engineering Fee (10.6%) 33,433.00
Engineering Fee (allowance for
supervision) 4,500.00
TOTAL PROJECT BUDGET $353,341.00
35
(b) Swen Parson Hall - Repair Roof on South Wing and Center Section
Bids received by the Capital Development Board were presented
with a recommendation that the Board concur in the recommendation
by the University that a contract be awarded to American Roofing,
West Chicago, in the amount of $125,416.00; and approve the
expenditure of $60,000 as the University's share of the total
project cost.
(c) Visual Arts Building - Correction of Ventilating Deficiencies
A tabulations of bids received was presented with a recommenda-
tion that the low bids be accepted and contracts awarded as
follows :
General Construction
Irving Construction Company, $14,200.00
DeKalb, IL
Electrical
Jay Ward Electric, DeKalb, IL $ 6,007.00
Heating
Kallal's Sheet Metal, DeKalb, IL $12,494.00
Plumbing
G's & R Plumbing, DeKalb, IL $ 8,106.00
Ventilating
Kallal's Sheet Metal, DeKalb, IL $27,618.00
and that the budget for the project be established as follows:
General $14,200.00
Electrical 6,007.00
Heating 12,494.00
Plumbing 8,106.00
Ventilating 27,618.00
Total Construction $68,425.00
Contingency 3,475.00
TOTAL PROJECT BUDGET $71,900.00
(d) Resurfacing of Parking Lot "F"
The single bid received on this project was presented with a
recommendation that the bid be accepted and a contract awarded
to Stahl Construction Company, DeKalb, in the amount of $31,603.35
(e) Resurfacing of Parking Lot 21
The only bid received on this project was presented with a recom-
mendation that the bid be accepted and a contract awarded to
Stahl Construction Company, DeKalb, in the amount of $12,820.04.
Commenting on his Report , President Monat said he wished to highlight the
appointment of Felix M. Padilla as the new Director of the Center for Latino
and Latin American Affairs, and William Williams as Interim Director of the
University Libraries.
36
Mr. Parker moved for approval of the Report of the President of Northern
Illinois University, as amended. The motion was seconded by Dr. Wellbank.
At the request of Mr. Parker, President Monat provided a further explanation
relative to the requested purchase of a Mini- Computer for Geology.
Chairman Murray said he would take this opportunity to report that the Law
School at Northern has received word that the American Bar Association is
going to recommend full accreditation one year early. This is due in no
small part, he said, to the efforts of both the President and Dean Strickman.
Both have dedicated body and soul to the excellence of the Law School, Mr.
Murray noted, and he would like the congratulations of the Board to be
included in approval of the President's Report.
President Monat said he appreciates this statement by the Chairman. In exchange
he would say that if it had not been for the constant and continuing support of
this Board they never would have gotten there.
It is quite an achievement, Mr. Murray said, and when he attends the ABA
meeting in August it will be with a lot of pleasure that he will be able to vote
on approval of the recommendation for accreditation.
The question before the Board was called for a vote, and the motion carried
unanimously.
Sangamon State University - President's Report
Before submitted his Report to the Board, President Lacy distributed copies
of an Addendum to the section on Faculty and Administrative Staff and Civil
Service Employees. He also noted that Dr. Stuart Anderson was now present
in the audience, and he asked him to stand to be recognized by the Board.
The President had earlier reported on Dr. Anderson's retirement from the uni-
versity.
Information reports were presented on :
Degrees Awarded Fall 1981 and Spring 1982
Grants and Contracts
Report of Faculty Receiving More than 100% of Salary for the
1982 Spring Semester
Capital Improvement Projects
The following items were then presented for action by the Board:
1. The proposed Academic Calendar for the 1983-84 Academic Year and the
1984 Summer Session.
2. Personnel transactions for faculty, administrative and civil service
employees, which also included recommended salaries for FY 83. A
list of all reported transactions is appended to the President's Report
and will be kept on file at the University and in the Central Office.
3. A list of purchases for the month, as appended to the President's
Report.
37
Mrs. Fitzpatrick asked President Lacy is he could furnish a little more detail
relative to the contribution by the university to the project for A Community
Needs Analysis for United Way of Sangamon County sponsored by United Way
of Sangamon County. The President said this is a fairly common thing. The
university does have an equity question as to how it uses its public affairs money
in that through its existence as an institution most of these monies have been
used to conduct work with major interest to state agencies. Those agencies
pay a very high percentage of the indirect costs that the institution incurs.
More recently, Dr. Lacy said, they have come to believe that it was the proper
public policy for the institution to also give greater attention to the needs of
local agencies. They have tried to follow about the same policy for local agencies
as they have followed with the state agencies, namely that they try to collect
direct costs and do not try to collect the full indirect costs of the operation.
So, he said, in most of the figures showing the SSU contribution, the figure
reflects something less than 100% recovery of indirect costs. Ordinarily it does
not reflect any cash output on the part of the institution, and in this case the
SSU contribution does not represent any cash output.
Mr. Riss moved for approval of the Report of the President of Sangamon State
University, as amended. The motion was seconded by Mrs. Fitzpatrick, and it
carried, with Mr. Parker abstaining.
Illinois State University - President's Report
President Watkins said he knows that he also speaks for Presidents Lacy and
Monat when he says that none of them would have been comfortable had the
Board taken any other action on presidents' salaries than it did. They are
going to have to be in the trenches with the people who work at the institutions
and they are not going to receive salary increases, then he thinks none of the
presidents would have been comfortable had they received an increase. They
do not feel that they should be treated any differently.
President Watkins distributed copies of an Addendum to his Report (Non-Recurring
Items: Contract with Town of Normal).
Information reports were presented on :
Degrees Awarded December 1981 and May 1982 (as corrected on p. 7)
Bond Redemptions
Capital Improvement Projects
The following items were submitted for action by the Board :
1. Personnel transactions for faculty and administrative staff and civil
service employees, including salary recommendations for FY 83. A list
of all reported transactions is appended to the President's Report and
will be kept on file at the university and in the Central Office .
2. A list of purchases for the month, as appended to the President's
Report.
3. The proposed 1983-84 Academic Calendar.
4. Capital Improvements Projects
38
(a) Trash Chute Sprinkler Systems in South and West Campus
Residence Halls
Permission was requested to engage the firm of Brown, Davis,
Mullins & Associates, Consulting Engineers, of Champaign, Illinois,
to prepare bid documents and receive bids for installation of
sprinkler systems in the 7 existing trash chutes.
5. Permission was requested to contract with the Town of Normal for
improving and resurfacing a portion of University Street between
College Avenue and Dry Grove Street. The cost of the project is
not to exceed $30,000
Referring to the contract with the Town of Normal, President Watkins advised
that this would provide a left-turn lane on University Street at the intersection.
This is important because there is a bad traffic bottleneck there. The Town,
at the request of the university really, is undertaking the whole resurfacing
of several blocks of streets , and since the university requested this they feel
they should pay for it .
Dr. Watkins said he wished to take special note of the retirement of Dr.
Charles Hicklin who has served Illinois State University and the Board in a
variety of capacities. He has been a veteran and an excellent faculty member.
The President said the Board would note a number of resignations of faculty
and while he would not talk about individuals, he would simply say that included
in this list are some of the people who were the best. This, he believes, high-
lights more than anything else the problem. The very able people who are
leaving are going to be very hard to replace. In most instances, he said, they
are leaving because they got offers they could not refuse. Dr. Watkins said
he would hate to see this sort of thing continue into the future if we can do
anything about it.
Mr. Parker moved for approval of the Report of the President of Illinois State
University, as amended. The motion was seconded by Ms. Burns, and it carried
unanimously.
Mr. Murray said he would make just one comment to add to what President Wat-
kins said about salaries. In all seriousness, he said, the one thing that having
served on this Board has done for him is to give an appreciation to him for the
dedication of faculty, administrators and others who work at the universities.
As a trustee, he said it is disappointing that we cannot recognize competitively
certainly what these people are worth. He said he appreciates the President's
comments, and he and other members of the Board are concerned that we can't
continue salaries in a competitive manner. However, we do hope for better days.
There being no further business before the Board, on motion duly made and
seconded the meeting was declared adjourned. The next regularly scheduled
meeting of the Board will be held on September 23, 1982 at Northern Illinois
University, DeKalb , Illinois.
David E. Murray
Chairman
Franklin G . Matsler
Secretary
39
Minutes of the Meeting of the
BOARD OF REGENTS
Northern Illinois University - DeKalb , Illinois
September 23, 1982
The regularly scheduled meeting of the Board of Regents convened at 9:00 a.m.
on September 23, 1982 in the Sky Room of the Holmes Student Center at Northern
Illinois University, DeKalb, Illinois. Mr. David E. Murray, Chairman, presided.
The meeting was called to order by the Chairman, roll was called, and the
following Regents were present:
Mr. Jerome R. Bender Ms. Denise Orchowski
Ms. Carol K. Burns Mr. D. Brewster Parker
Mrs. Clara S. Fitzpatrick Mr. Harold Riss
Mr. Montel Gayles Dr. Harry L. Wellbank
Mr. L. Milton McClure Mr. James L. Wright
Mr. David E. Murray, Chairman
Also present were:
Dr. Alex B. Lacy. President, Sangamon State University
Dr. William R. Monat , President, Northern Illinois University
Dr. Leon Boothe, Vice President and Provost, Illinois State University
Dr. Franklin G. Matsler, Executive Director, Board of Regents
Representing the Joint University Advisory Committee were: Ms. Linda Andrejek,
Dr. Virginia Crafts, Dr. Thomas Eimermann , Mr. Leon Toepke , Mr. Joe Koch,
Dr. James Lankford, Dr. Annette Lefkowitz, Dr. Tony Scaperlanda, Dr. Jerry
Meyer, Ms. Irene Allsop , Mr. George Gruendel and Dr. Jack VanDerSlik.
Others in attendance included staff from the Regency Universities and the
Central Office of the Board; Mr. James M. Winning, Legal Counsel to the Board;
and representatives of the student bodies and the news media.
Mr. Parker moved that the Board recess to hold an Executive Session to discuss
land acquisition, land use, and certain personnel matters. The motion was
seconded by Mr. Gayles, and it carried unanimously.
The Board reconvened in public meeting at 11:15 a.m.
Mr. Murray noted that today is one of the few times in his recollection that
we have had perfect attendance at a Board meeting. He said that he under-
stands that Ms. Jan Simpson has resigned as student Regent from Sangamon
State University and that there is a new election in process.
MINUTES OF JULY 22, 1982
The Chairman directed the attention of the Board to the minutes of the meeting
held on July 22, 1982, and he asked if there were any additions or corrections
to be proposed.
40
Dr. Matsler said that Illinois State University had requested one insertion in
the minutes to reflect a correction in the ISU President's Report for July:
on page 7 a correction should be made under College of Education to indicate
that 9 masters degrees had been awarded on May 8, rather than none.
Mrs. Fitzpatrick pointed out that several members of the Board were lacking
pages 3 and 4 in their copies of the minutes, and Dr. Matsler advised that
replacement copies would be forwarded.
Mr. Parker then moved that the minutes be approved as amended and subject
to a review of the missing pages. Ms. Burns seconded the motion, and it
carried unanimously.
CHAIRMAN'S ITEMS
Mr. Murray said that everyone was saddened to learn of Dr. Watkins' eye surgery
however, they understand that things are going well and everyone wishes him
a speedy recovery. He asked Dr. Boothe if he would bring everyone uptodate
on the President's condition. Dr. Boothe said the President is hopeful that he
will be allowed to go home by the end of the week. The doctors are quite opti-
mistic that the surgery performed to date will be successful. The President
will, however, have to remain isolated from university business for another couple
of weeks, if all goes as originally projected.
Mr. Murray announced that some additional committee assignments have now been
made, and he then read the membership of each of the Board's committees. He
said if anyone is unhappy or wished to have his or her assignments changed,
the Chairman should be so advised.
Executive Committee: Mr. Murray, Ms. Burns, Dr. Wellbank, Dr. Matsler
Facilities Committee: Ms. Burns, Chair, Mr. Riss, Mr. Wright, Mr. Parker
Mr. Gayles , Mr. Beahringer (staff)
Program Committee : Mr. Parker, Chair, Mrs. Fitzpatrick, Ms. Burns,
Dr. Wellbank, Mr. Gayles, Dr. Groves (staff
Finance Committee : Mrs. Fitzpatrick, Chair, Mr. McClure, Ms. Orchowski,
Mr. Riss, Mr. Wright, Dr. Brim (staff)
Personnel Committee: Dr. Wellbank, Chair, Ms. Orchowski, Ms. Burns,
Mr. Bender, Mr. Wright, Dr. Matsler (staff)
Audit Committee : Mr. Murray, Chair, Ms. Burns, Mr. Parker, Mr. McClur
Dr. Matsler, Dr. Brim, Mr. Beahringer (staf
REPORTS TO THE BOARD
Board of Higher Education Meeting
Mr. Murray said neither he nor Ms. Burns had been able to attend the last
meeting of the Board of Higher Education. Mr. Parker agreed to represent the
Board of Regents at the meeting, and he asked him to report on the actions of
the BHE.
Mr. Parker reported that the BHE did take some action on one matter which
does not really affect the Regency System - the staff recommendations relative
to medical education . This centered primarily around the problem of minority
students as well as retaining graduates as practicing physicians in Illinois.
41
The BHE also took action on the report to study off-campus programs, which
has been an ongoing matter. Ms. Burns is a member of that committee, Mr.
Parker said, and she will be happy to know that they will continue to have
further meetings throughout the year. Generally, he said, the action was the
result of a considerable amount of discussion and hearings providing ways in
which new programs offered off-campus can be coordinated so that duplication
is minimized. Although private institutions do not have to undergo the same
procedures in getting approval for off-campus programs, it is the intention of
the committee to urge that legislation be changed so that the BHE staff will
have some authority over private universities and their program requests.
Dr. Wagner established a new committee, Mr. Parker reported, which he thinks
will be of special interest to the Regency Universities. It will be very important
to the whole State of Illinois. The committee is being established to study high
tech and economic development in Illinois and will consist of industrialists from
various parts of the State, and it is hoped that the universities will be able to
cooperate in working toward establishing high tech industry in various oarts of
Illinois. He said that he certainly hopes that NIU, ISU and SSU will be able
to take part in that study and that we have adequate representation from our
universities.
Mr. Murray said he would depart from the Agenda for a moment to report
generally on what was done in the executive session of the Board. He said he
apologizes for keeping everyone waiting for so long for the public session to
resume, but the Board did have some important matters to discuss and took
appropriate actions. There was a land acquisition matter at Illinois State, a
land use matter at Sangamon State, and the Board also had a lengthy discussion
of the goals of President Monat and evaluated his performance. The Board also
discussed certain personnel matters at Sangamon State University. As to the
evaluation of the President of NIU, Mr. Murray said the Board is reassured
by the leadership demonstrated by Dr. Monat. They all share his concerns for
adequate funding and adequate salaries in the future, and share with him the
challenges that face him and the university in the future. The Board also
shares in the successes and achievements, particularly the accreditation record
the university has established in the past year. The Board feels very confident
in his leadership abilities in the coming years, it is pleased with the job Dr.
Monat has done as President, and with the stature that Northern Illinois Uni-
versity has attained under his leadership.
Mr. Murray said he would be remiss if he did not thank the people at the
social science research center for last evening's activities. The Board was
very pleased with the improvements which have been made in the Rice Hotel and
it was delighted that everyone in the center seems pleased with the improvements
and with the fact that the center is now together in one location. Mr. Murray
said we can publicly thank and commend Mr. Rosenow for the job he has done,
and the attractive and functional way the building has been completed. The
Board is pleased that the university apparently got a nice facility at a reasonable
price, the City of DeKalb benefits in some downtown restoration and activity,
and he assumes that Mr. Rosenow in addition to his contribution on our behalf
is satisfied with his investment. It looks like a good deal for all parties.
Returning to the Agenda, the Chairman called for the report of the Facilities
Committee.
42
Facilities Committee
Ms. Burns said a more complete report on the meeting of the committee would
be made in conjunction with the Executive Director's Report. The bulk of the
committee's discussion was concerned with the FY84 capital budget request which
is detailed in the EDR , and a system -wide priority list which Staff has put to-
gether and which the committee will recommend for approval to the Board.
Executive Committee
Mr. Murray reported that because no regular meeting of the Board was scheduled
during the month of August, the Executive Committee did meet. In addition to
himself, Ms. Burns and Dr. Matsler attended the meeting, but Dr. Wellbank was
unable to be present. The agenda consisted of the items which had been submitte
by the Presidents. All of the Illinois State matters were approved by the Commit-
tee. All of the items submitted by NIU were approved with the exception of the
request for purchase of computer equipment and related equipment for the Psychol
ogy Department, which was deferred. At Sangamon State, the Committee raised
a couple of questions with regard to personnel matters. This was taken care of
in Executive Session this morning, Mr. Murray reported, and will be discussed
further when the President's Report is under consideration today.
Finance Committee
The Committee met on Wednesday, Mrs. Fitzpatrick reported, and considered
several items, the most important of which was the operating request for FY 84.
The percentages on pages 31-39 of the Executive Director's Report were dis-
cussed at length by the Committee, as well as the advisability, in this kind of
economy, of asking for at least a part of what we need. The Committee discussed
the salary increase that we are requesting, knowing perhaps that we won't get
all of it, but the Committee thought it prudent to put out on the table exactly
what our institutions need in order to continue to operate at a level of excellence.
What is seen in the Executive Director's Report, Mrs. Fitzpatrick said, is what
the Committee recommends that we request from the IBHE.
Mrs. Fitzpatrick said a second item discussed in Finance Committee was the
dependent health insurance program, and she is pleased to report that CNA has
accepted us, and some faculty and staff will begin participation on October 1st.
Dr. Brim added that the enrollment period is being extended through the end of
October, so that those faculty and staff who are interested in joining but did not
get signed up yet can have the effective date of November 1st. Quite frankly,
Dr. Brim said, he had been quite discouraged about the possibility of having
this program go because the enrollments were not coming anywhere close to the
70% that was specified in CNA's proposal. Actually, he said, on Monday of this
week we had a little over 700 participants signed up , which is only slightly over
30% of those eligible. CNA has said that because of the timing and the pattern
of enrollments they believe that if enrollments are extended another month , and
as turnover occurs, we will gradually reach 70%, and they are willing to accept
us. Dr. Brim said this pleases him because he feels that this is a very viable
alternative to the State health plan, and perhaps it will be even more attractive
in the future, depending upon what the rate changes are for the State plan.
Mrs. Fitzpatrick said the Committee also reviewed the revisions for procurement
43
and bidding, which will be an action item in the Executive Director's Report.
The Committee recommends approval of this item.
Mrs. Fitzpatrick also reported that the Committee received from Mr. Winning- a
resolution providing for the application of certain surplus bond revenues estab-
lished pursuant to bond indentures heretofore adopted by the Board of Regents
or its predecessor entities, for improvements at Illinois State University. She
said this resolution would be presented to the entire Board for consideration in
conjunction with the President's Report for Illinois State University. Dr. Matsler
added that the item in the ISU Report relative to the purchase of bonds would
then be changed to an action item.
State Universities Retirement System
Mr. Bender took note of the fourth draft of the JUAC report on the State Uni-
versities Retirement System, stating that considerable work has been done on this
document which has now been presented to the Personnel Directors Advisory Com-
mittee. Dr. Floyd did an extremely good report, Mr. Bender said, and he under-
stands that this has been delivered to the universities and to the members of
JUAC. Mr. Bender said he did take exception to the last paragraph. First of
all, he said, he felt - but this was only his opinion - that this was not Dr.
Floyd's ooinion, but that there was some direction given to her. He said he does
not feel this is necessary at this time, but that is merely his opinion. However,
he said, he thinks the report is an excellent one.
Dr. Brim was a great help, Mr. Bender continued, in putting together a paper
which was presented to the Personnel Directors Advisory Committee, and they
are taking it back to their campuses. Mr. Barber from the annuitants group
attended this meeting as well as Mr. Hoffmeister of SURS, and the paper was
very well received. He said the paper has also been given to Dr. Crafts of
JUAC, and it will be delivered to other groups as well. He said his whole
thrust in this is that the only way we can correct the situation is at the ballot
box, and he would hope that the people involved in and interested in the State
Universities Retirement System's problems - which are considerable - will find
out from the people who represent them in the House and in the Senate, and
from the Governor, exactly how they stand on this issue. The system is actu-
arially unsound and for two years in a row has been tremendously underfunded;
and there is no indication that this could not happen again. If those involved
in SURS do not become a large voting majority, then they have only themselves
to blame, Mr. Bender said.
Dr. Matsler said that he for one truly appreciates the work that Mr. Bender
has done on behalf of the faculty and staffs of the Regency Universities in
the area of the retirement system. He is probably now the most knowledgeable
of the members on that committee. He has some ideas as to how we might be
able to rectify the situation we are in. It is very complicated, Dr. Matsler
said, and Mr. Bender has only outlined it very sketchily to him. The situation
is not going to be solved quickly, but it will be solved if we can get the parti-
cipation of the faculty and staffs of not only our own institutions, but others
as well.
Mr. Murray said he wished to compliment Dr. Floyd on preparation of the docu-
ment. He said he has seen terms such as "gross payout" and "net payout",
and he asked if someone could explain the difference between the unfunded
44
accrued liability and the total accrued liability. How are these figures deter-
mined, he asked?
Basically, Dr. Brim said, what the actuaries at the retirement system will be
doing when they calculate these is to take the present individuals who are in
the system and how much commitment has been made in terms of years of ser-
vice, salaries, etc., and how much they would have to pay out if all of the indi-
viduals were to receive their benefits. They then determine basically how much
money they have on hand, including employers' contributions - which from the Stat
is very small although federal grants and others pay the full cost - and the inte-
rest that has been earned. The difference, really, between the amount of money
they have on hand and the accrued liabilities is the unfunded amount. This is
the amount the State ultimately owes. These figures change from time to time,
Dr. Brim said, not only because the number of participating employees changes,
but also as the actuaries use different assumptions. For 1981 the unfunded
liabilities jumped rather tremendously over the previous year. That was because
the actuaries revised their estimates of the long term average salary raise and
interest rates. When they revised this the unfunded liability amount and the
total liability amount changed. It can change either way, depending on how the
rate changes are made. Frankly, Dr. Brim said, in his opinion they do not need
to have all of the unfunded liability because there are many people who will never
use the State's share, for example, they might quit and withdraw their money.
Many actuaries have said that for most public pension systems perhaps 67% is a
rough rule of thumb as a very good actuarial level for the pension system to be
in, depending on turnover and dropout rate. Our system, however, is currently
quite a bit below the 50% level, and actuaries consider anything below about 60%
as really getting quite dangerous. While we do not need to have 100% funding,
we do need much better funding than what we have had over the last 10 or 15
years.
Joint University Advisory Committee
Dr. Virginia Crafts, chairperson, introduced to the Board Dr. George Gruendel
who serves as vice chair of JUAC, and Dr. Tony Scaperlanda, a new member of
the committee from Northern Illinois University.
Dr. Crafts said she wished to comment on two items now and then ask to be
recognized when Sec III of the EDR was presented. As to the State Universities
Retirement System, Dr. Crafts said the committee spent a considerable amount of
time last evening discussing, reviewing and editing the fourth draft of the back-
ground paper prepared by Dr. Floyd. She said she knows Mr. Bender would
be pleased to know that the committee deleted from the paper everything following
the sentence: "Such a PAC would need to carefully develop a strategy for getting
the legislative and gubernatorial support necessary for funding increases for SURS
and the other state retirement systems."
The Joint University Advisory Committee, she said, does plan to review the docu-
ment again and hopes it will be reviewed by other key groups. They then have
plans for distribution of the finalized copies to the different university campuses.
They request a Board Staff member be assigned to help expedite that plan.
Dr. Crafts said it also seems important that the document not be distributed
widely until there is a finalized form. If those who presently have copies of the
draft would refrain from distributing it and work with their representatives on
JUAC, we can insure that there is only one copy which gets out.
45
With regard to the salary increases that are planned for January 1983, Dr.
Crafts said the committee understands that there were some guidelines for the
salary increase made in January of 1982, and they therefore assume that there
will be guidelines for the January 1983 increases, and they request that these
be distributed to JUAC before their next meeting.
President Monat noted that the presidents apparently did not receive a copy
of the draft report which is under discussion. Dr. Crafts said it is in the
process of being refined which is why it has not been distributed as yet, and
the committee does not think it should be floating around in its fourth draft.
When the final document is prepared it will be shared at that point.
SPECIAL REPORTS TO THE BOARD
Illinois Educational Consortium
Dr. Matsler said there had been distributed to the Board a report prepared by
the campuses, together with Dr. Gorrell and the staff of IEC. This is not an
action item for the Board today, he said,
The term "onslaught of the computer age" has almost become a cliche, Dr.
Matsler said, and we have heard it compared with even the Industrial Revolution.
The realities of this will become so very soon. Our System spends about $6.5
million a year on computers and related activities, he said, which are easily
defined. It is probably more than that. With the very rapid proliferation of
the microcomputers, we think that this figure will rise even further. This
report divides the uses of the computer, the two general categories, one of
which is academic and the other is administrative. It gives us an inventory of
the mainframe hardware at our institutions and gives a summary of the budgets
that we use in the three computer centers. It also gives a short description of
how the Illinois Educational Consortium fits in with the higher education community
generally. It will be remembered that the IEC is a consortium of all of the public
universities in the State of Illinois, working together with a shared network
called ECN, which is headquartered down in Edwardsville and which has a huge
computer, a CYBER, which many faculty on all of our three campuses work with.
There are funding problems with this organization, Dr. Matsler said, and Staff
will be bringing back to the Board these problems to share and to make decisions
on later. He said he does hope that all members of the Board will look over
this report to get an idea of what our institutions are doing, and he would at
a later date bring back a further analysis of the whole problem.
EXECUTIVE DIRECTOR'S REPORT NO. 134
Section I - Status Report: Appropriations for FY83 Higher Education Operations
and Grants
This section, Dr. Matsler said, simply summarizes the current budget that we
are living with today, and tells us, summarily, how we are doing. It will be
seen that we have a total of $1.5 million to finance a 3% mid-year salary increase
for faculty and staff. It could be a little more or a little less for some. Some
may not get any increase because our Board regulations state that salary increases
will be allocated on the basis of merit. We also have funding in the amount of $.9
million to annualize the mid-year salary increase granted for FY 82. We have
funding of $1 million or 80% of the projected utility costs, which means that the
remaining 20% will have to come from other lines during the current year. We
46
have an allocation of $1.3 million in revenue from tuition increases above the
10% which was allocated by the BHE, Dr. Matsler said. We also took some decre-
ments, however: $1.7 million or 1£% in the Personal Services line, and $1.2
million to improve what the BHE calls an improvement in productivity. It is simpl;
another base cut to our budgets.
Table 1 of the Report shows the amounts given to all segments of higher educa-
tion, Dr. Matsler said, with the percents of increase or decrease shown also.
All of these were rather small. For instance, the public universities received
a total increase of only 1.5%. The Board of Regents received 1.2%, the Board
of Governors 2.0% (because they increased their tuition by a total of 17 or 18%),
SIU took a cut of .1%, and the University of Illinois received an increase of 2.1%.
Dr. Matsler said one of the things which bothers him and others in the public
sector is the State Scholarship Commission which received a 13.8% increase for
a total of $134 million. Of the $16 million increase, roughly two-thirds of it goes
to the private institutions even though they get only about one-third of the stude
So, the ISSC was protected to a certain degree, and should be, he supposes, but
the problem as he sees it is that there is a disproportionate share of the money
going to the private institutions, and that increase could have been somewhat less
by reducing the maximum amounts of scholarships made available to the private
institutions.
Table 2, Dr. Matsler continued, shows the funding differences, and it can be
seen what the tuition increase has done to our percent of increase on the total.
For instance, he said, in the case of the Income Fund for the Board of Governors
it was 17.9%. The increase in the Board of Regents Income Fund was only 9.8%.
There are a lot of variables that go into this, but the main reason is that there
was a higher percent of increase in tuition at the Board of Governors.
How is the big cut for the BHE explained, Mr. Murray asked? Dr. Matsler said
this is primarily in the loss of federal funds. A large amount of their support
in the past has been from the federal funds. Are they reducing staff, Mr. Murre
inquired? No, Dr. Matsler said, only to the extent that those funds were sup-
porting consultants or staff members who were paid out of federal money.
Table 3 shows the retirement fund. The minimum statutory amount is shown on
the bottom line, $142,971,900, while for FY83 we have $41,415,800, which is
much less than what the statutes provide for.
Referring to the $1.0 million in FY83, or 80%, for utility cost increases, Mr.
Gayles asked from what other lines the difference would come. This will differ
from institution to institution, Dr. Matsler said. Staff is trying to show here,
he said, that although we will have to meet 100% of the utility needs, they have
only, given us as a new increment, 80%. We still have to pay the bills, we don't
know exactly what they will be, but we are quite sure that they will be consider-
ably higher, particularly gas, for the coming year. The difference will probably
come from other line items in Contractual Services.
Legislative Report
Dr. Matsler said he would not go into a lot of detail on H.B. 1108 except to
say that it provides a different procedure for buying up service from years
gone by. It used to be that we could take the first year's salary, multiply it
by roughly 8%, and then pay 6% interest on it now. That will be raised to 8%
as of September 1, but we will have to pay that 8% only from September 1 on,
47
and 6% prior to that date,
H.B. 2504 expands coverage primarily for doctors having malpractice suits
being brought against them.
Dr. Matsler then called upon Mr. Phil Adams to comment on the recent hearings
which were conducted by Rep. Hallstrom and by a sub-committee headed up by
Rep. Hastert .
Rep. Hastert's sub-committee of the House Higher Education Committee met on
September 14, Mr. Adams reported, to discuss intercollegiate athletics. As
many know , most of the colleges and universities in the State have been asked
to complete rather extensive questionnaires concerning their participation in
intercollegiate athletics. This information was put together by various people
on the campuses and sent into the representative's staff who did a brief analysis
in preparation for the hearing. Rep. Hastert is now holding public meetings
and asking various schools to give testimony. The first meeting was held at
ISU, and both ISU and NIU participated. Two of the major areas in which the
sub-committee is interested are the processes that were gone through when most
of the universities recently reduced the level of participation in terms of numbers
of sports; and the decisions that are made and the benefits that are accrued, based
on the level of participation in NCAA levels, whether it be Division I, II, IA, etc.
Illinois State and Northern testified for approximately two hours, Mr. Adams said,
and the hearing went exceptionally well. He said he must also mention that Dr.
Adams and Mr. Pembroke did an outstanding job in front of the committee. The
next hearing is next Tuesday at the Urbana campus, and at that time Sangamon
State will give testimony, along with U. of I-C and some other institutions.
Rep. Hallstrom's subcommittee, Mr. Adams reported, is also one of the House
Higher Education Committee dealing with membership on the Board of Higher
Education. As reported in the past, Rep. Hallstrom did introduce a bill guaran-
teeing specific representation for two people on the BHE to represent the private
colleges. The bill passed the House and went to the Senate, where it was held
in the Senate Higher Education Committee. She then went back to the House
and had a sub -committee established which held a meeting this past month at
Northwestern University, which was attended by representatives from the Board
of Governors, the Board of Regents, SlU-Carbondale , the U. of I., and repre-
sentatives of the private colleges and universities as well as the Board of Higher
Education. Testimony was given by all of the groups, and no actions were taken.
The major line of testimony from those not in the private sector, Mr. Adams said,
was "Where is the bill of particulars? What is the problem that the private sector
feels is out there which the current organization, structure and system is not
dealing with?" There was nothing particularly brought out at this meeting, he
said, which had not surfaced in the Senate committee, and at this time it is his
opinion that Rep. Hallstrom will probably not hold any more hearings prior to
the election. But we can expect another bill next year. Mr. Adams reported
that Dr. Wagner in his testimony brought up some points to consider such as
an expanded role for the BHE in terms of program approval for private institu-
tions should some change be made in the structure of the BHE membership.
That pretty much brought the meeting to a close, he noted, but we can probably
expect another bill next year.
On the federal scene, Dr. Matsler said, the tuition tax credits bill in Congress
probably will fail this year. The balanced budget constitutional amendment is
also probably dead for this year. Also, the President's veto of the supplemental
funding bill was overridden.
48
Section III - Revisions of Board Regulations on Financial Exigency
Dr. Matsler noted that the proposed revisions in Board Regulations relative to
financial exigency have been discussed by the Board at considerable length over
a period of years, because the genesis of this occurred, he believes, in 1975
and 1976. There are three matters, he said, which he would bring to the atten-
tion of the Board which have been addressed in Staff since the last meeting.
He said that Dr. Groves who worked with the original committee in the 1970's
has been working with the institutions on the revisions which are really very
minor and need very little further explanation since they were discussed on
first reading.
With regard to the revision of III. A. 14. f. (Personnel Reduction Procedures),
the second paragraph of that section has been changed to read: "The President
shall inform the Board of any such action and explain the reasons for it. The
advisory financial exigency committee shall be provided an opportunity to record
its support or opposition to the action of the President." This change was put
in, Dr. Matsler said, at the request of the Joint University Advisory Committee
and Staff feels that it is appropriate. This change was pretty well agreed upon
at the last meeting of the Board.
Relative to III. A. 14. i. (Notification of Layoff or Termination), there was a
request last month which suggested that if a financial exigency were to occur
we crank in some kind of a safeguard to be assured that there will be no lay-
offs during a semester. Dr. Matsler said he feels that we really cannot do that.
If we have a financial exigency and the money is not there, something must be
done; and to put in any such guarantee which would not treat the entire insti-
tution quite equitably probably would be inappropriate. Staff does not feel
it would be advisable to change this wording, and is recommending that this
be left as proposed.
There was a slight change in III. A. 14. n. (University Implementation), Dr. Matsler
said, and the paragraph would now read: "The Universities shall adopt such
additional procedures as are necessary to make campus governance and personnel
review process consistent with this regulation and to insure that a condition of
financial exigency will be dealt with responsibly and effectively at the university
level."
Dr. Matsler said Staff is recommending that the Board take action on these revi-
sions as proposed today.
Dr. Crafts, Chair of the Joint University Advisory Committee, said with regard
to III. A. 14. n., the Committee is interpreting this to mean that the campuses
could develop directional statements of a general nature as well as implementing
statements. Of course, she said, these statements would have to be consistent
with Board policy, and the Committee understands that. JUAC feels this ap-
proach would allow campuses to better interpret and implement policy set by the
Board and at the same time recognize the differences in the universities. They
are, therefore, requesting that they be allowed to use this interpretation. There
are differences in the universities, Dr. Crafts noted, and some of them stress
various aspects more than others and therefore there is a need to have some
leeway in providing general statements as well as very specific implementing
statements. The Committee feels that if they were permitted that leeway they
could be consistent with Board policy and yet serve the individual differences
as far as the universities are concerned.
49
With regard to III. A. 14. i. (Notification of Layoff or Termination), Dr. Crafts
said the Committee would request that the following sentence be inserted in the
sixth line after the word "effect.": "Completion of instruction in the semester
underway shall be given the highest priority." This suggestion is made to
clarify and stress the need for universities to meet and fulfill their obligations
to students who are enrolled in academic courses that are underway. They also
feel that this is broad enough to allow each institution to consider all of the
factors that would affect the situation and yet be aware of the need to maintain
quality programs and serve their obligations to the students.
President Monat said, speaking for himself, he find this latter suggestion to
be acceptable and he has no problems with it . President Lacy said he would
have no difficulty with it either.
Mr. Murray asked the Presidents if they had any problem with the interpretation
suggested by JUAC of III. A. 14. n., and the indication was that they would have
no problem with this.
Dr. Matsler said he does not have a great deal of a problem with the insertion
proposed for III. A. 14. i. However, he would warn the Board that there are many
priorities such as utilities and other activities. We do recognize that we have
a contract with the student as he or she enrolls and goes through the particular
semester, and obviously we are going to try to complete the semester as best we
can. But what would this do to us? Does this mean then that it might not be
possible to combine classes or give an overload? There are so many things
involved, he said, that he is a little afraid that this might provide more problems
than it would solve in terms of meeting our commitments to students. He said he
does not believe the clause is a necessary one, but he would not argue it to the
death because obviously it gives some special consideration to what we are all
here for - teaching. Of course, there are other things which are important, too -
research and community service that we are providing. If the Board wants to put
this in, it will be making a decision early on, when this decision could easily be
made at a later date.
Mr. Murray said it would seem to him that we would be effectively changing the
60 days to the end of a semester. He said he worries about the wording "highest
priority" because that is covered under III. A. 14. g. (Personnel Reduction Criteria).
Mr. Winning agreed, saying that he does not think that this is the appropriate
place to insert that language if it is to be considered.
Mr. Gayles said he thinks that we should be considered with the completion of
a semester with regard to the students' careers. Not only do we have faculty
that we need to be concerned with, but we have students who have scheduled
their graduation dates and their possible careers on a number of classes that
could possibly end after the mid-point of a semester.
Mr. Murray said he thinks this is just a tempest in a teapot because he feels
that we are going to always be able to get through a semester, although this
does not mean that we will be able to get through a semester with every employee.
That is what Dr. Matsler's point is.
Ms. Burns said maybe if we are going to insert such a statement it should be
under Personnel Reduction Criteria in some way. It has already been stated,
Dr. Matsler said, under III. A. 14. g. (1) (Personnel Reduction Criteria. Program
Needs) . That states that program needs are our highest priority. Dr. Wellbank
said this is really just another interpretation.
50
The Chairman said the Board would hold this question in abeyance for the
moment and hear from Ms. Margaret Schmid of the University Professionals of
Illinois .
Ms. Schmid distributed copies of her prepared remarks to members of the Board.
She said she would comment that UPI oftentimes finds itself working in the same
direction as the Board, and she pointed out that at the hearing on the Hallstrom
bill, which Mr. Adams reported on earlier, the UPI also testified by invitation of
the committee and said basically the same kinds of things that Mr. Adams and
Dr. Wagner said. The UPI shares many things in common with the Board of
Regents and with all the administrations in terms of goals.
However, she said, this matter under discussion is an area in which they find
themselves in considerable disagreement. She would not read her prepared
statement, she said, but would like to review some of the points contained there-
in . The statement indicates specific proposals which they believe the Board
should adopt which will protect the faculty, which will protect tenure, protect
academic freedom, and which are consistent with the viable functioning of the
universities. They do exist now in university policy, in university collective
bargaining agreements, in particular, and they are workable. The first point
she would like to make, Ms. Schmid said, is that they recommend and ask that
in the very first sentence of III. A. 14, the word "demonstrable" be inserted before
"financial exigency". By establishing this test of fact, which in essence is what
it would be, Ms. Schmid said the Board could do two things. It could insure
confidence among the faculty that the Board does intend to only declare financial
exigency if essential. This is in fact a test that would be met and in reality,
of course, it would allow a challenge which current language does not. Current
language which the Board is considering for adoption would allow it to do pretty
much what it wants. This is not insured to guarantee confidence among any of
the employees of the university, and faculty are rightly alarmed at the implica-
tions of what the Board is proposing to do.
Secondly, Ms. Schmid said, UPI proposes that in order to protect tenure and
again to insure that the threat of layoff does not erode academic freedom,
section g. needs to be re-done rather considerably (Personnel Reduction Criteria).
They would recommend that the first sentence read: "If the Board decides it is
necessary to lay off faculty, faculty will be laid off in the following order:
temporary and part-time faculty first; full-time faculty on probationary appoint-
ments but without tenure second; and tenured faculty last." Tenure is crucial
to the functioning of the university, she said, tenure needs to be protected,
and the Board's policy does not protect tenure.
Further, along those lines, Ms. Schmid said they recommend the adoption of a
sentence which reads: "In the event of faculty layoff, the factors which will be
considered in determining the order of layoff in addition to tenure status will
be: length of full-time service at the University, including approved leaves;
educational qualifications; professional training; and experience." This would
not tie the hands of the administration and it does not prohibit administrative
judgments, but it would insure that faculty would be protected on the basis of
objective and professional characteristics, and that there cannot be arbitrary
layoffs, that faculty will not fear layoff which is definitely the case under the
proposed language. And there are fears, and justified, Ms. Schmid added.
Finally, Ms. Schmid said, with regard to the proposed section i., the point
51
that JUAC was raising is not, in fact, addressed by talking about the highest
priority being given to program needs. That section talks about the order of
layoffs among faculty once it has been decided that faculty are going to be laid
off. It has nothing to do with how quickly faculty will be laid off, whether
the continuation of instruction will be more important than any other activity.
It is a different point , not the same point , which is to say : what kind of notice
will there be? What kind of disruption of university programs are you making
possible by your language? UPI proposes this sentence: "Except in the event
of extreme and immediate financial exigency, a faculty member with a probationary
appointment shall be given the same notice in the event of a layoff as would be
given in the event of nonrenewal of his/her appointment. A tenured faculty
member shall be given notice of layoff of at least one academic year."
In conclusion, Ms. Schmid said she would note that the protections which such
language would afford faculty, tenure, and academic freedom are consistent
with the orderly and effective functioning of universities, and that identical or
comparable language is found in a number of academic collective bargaining agree-
ments.
Mr. Murray asked Ms. Schmid if she distinguishes between tenure and seniority.
Ms. Schmid said there is a difference. Seniority is length of service, how long
people have been at the university. Tenure is a status which people attain
after going through the process which has been established. Tenured faculty
is a much broader category.
Mr. Murray asked how they would relate seniority to the Personnel Reduction
Criteria. Ms. Schmid had not mentioned seniority in the language proposed
under paragraph g.
UPI proposes that seniority be considered along with educational qualifications,
professional training, and experience, Ms. Schmid said. Obviously there needs
to be some consideration given to what the program needs of the institution are.
All reasonable people would agree to that, Ms. Schmid said, and that is why they
are proposing educational qualifications, professional training, and experience
as factors they also recognize need to be looked at.
UPI is suggesting that we delete program needs as any criterion in this, Mr.
Murray asked?
Ms. Schmid said she would be happy to sit down and write out a tentative policy
for the Board, but she thinks what this amounts to is UPI's proposing that
section g. should be basically totally stricken and that instead they could go to
the few sentences as proposed by UPI. The first one specifies that tenured
faculty would be laid off last , and the second one specifies that in addition to
tenure status, the factors which would be taken into consideration are length
of full time service , and so forth .
Mr. Murray said the only reasonable way he can interpret what she is saying
is that we lay off faculty without any concern for the program needs, according
to their status.
Ms. Schmid said she would stress that when they use the terms "educational
qualifications; professional training; and experience", these things are clearly
52
related to the ability of the faculty to teach particular courses, to do particular
kinds of research, to do the assignments which would remain to be done in the
event of some severe cut in the economic base. So, this would allow considera-
tion, it is essential to allow consideration of the programmatic needs of the insti-
tution. They are not proposing that the Board should not consider the program-
matic needs of the institution. What they are proposing instead is a policy,
language which will protect tenure and which will insure that any layoffs, if we
come to that, will be made on the basis of something which is objective.
Mr. Murray asked Ms. Schmid how she feels about affirmative action.
Ms. Schmid said that she thinks basically what they would hope - and she must
state that she is not familiar enough with the Board's hiring record in the past
years to know precisely how successful it has been in hiring minority and women
faculty, but if the university's record has been a relatively reasonable one -
obviously this would not impact negatively. The only problems that ever come
up with affirmative action, she said, are when the hiring records have been such
or so inadequate that minorities and women faculty have all been hired in the last
several years.
Let's assume, Mr. Murray said, that we have done a very poor job and so we
have added a lot of minorities and women in the last year or two who are way
down on the seniority list. So, when we lay off shall we just willy-nilly lay
all of them off, he asked?
Ms. Schmid said she would be glad to work with the Board to develop alternative
language which would meet that particular concern, although she thinks that it
would be necessary to look at what the record has been.
Dr. Matsler said the Board did have one of the UPI representatives speak at the
last meeting of the Board, and it is really unfortunate that we should work on
this wording today. Perhaps there should be some changes in the future, perhap
not, but the essence of this whole policy statement is that programs must be pro-
tected, tenure must be protected, affirmative must be protected, and we do think
in terms of seniority. We have laid out some broad policies. Dr. Matsler said he
does not think that the Board should be getting into the detail that has been
spoken to at this time. He said he would like very much to have action today
on what we have, with a commitment that as time goes on these policies can be
changed. But at this late date to revise our whole philosophy of this policy
which does protect programs and tenured faculty as best we can, and to get
into the detail of perhaps the qualifications of faculty, would be a mistake.
Those are things, he believes, which can be handled on the campuses. The Boar
does not want to get into that as long as the broad policies are followed. Dr.
Matsler said he is appreciative of Ms. Schmid's input here, but on the other hand
to come in at this late date, and after the presentation that UPI made last month
but which did not address specifically these things so well, it is simply too late
for that today; but it would not be too late for it as time goes on.
The Chairman asked if there were any further questions or comments.
Dr. Crafts said she would only like to reiterate what JUAC had said about
inclusion of the sentence in section i.. From the discussion she has heard it
would seem that we are coming back to focus on the fact that the major mission
of the institutions has to do with the academic classes and the education of the
53
students attending. Putting in that statement is general enough in nature so
that it does not tie the hands of the institution's administration, they still would
consider the other factors, but it does emphasize the major mission of the higher
education institutions. Therefore, Dr. Crafts said, the Committee is suggesting
again and recommending strongly that the Board insert the sentence she proposed
earlier: "Completion of instruction in the semester underway shall be given
highest priority." This would not rule out consideration of other factors.
Ms. Burns said we have so many highest priorities that we are having trouble
sorting them out. She asked if it would be acceptable to JUAC to state that
this would be given a high priority, or that it would be given consideration.
Dr. Crafts said she had received from her colleagues a strong feeling that we
may need to identify what is the highest priority in institutions of higher educa-
tion, or indeed in any educational institution. It would seem that this does not
rule out consideration of operational detail, but it does say that the mission of
it is, indeed, focused toward the education of students who attend and, there-
fore, even though there are high priorities that would seem to be the highest.
Dr. Crafts said she has been urged to ask what the Board would identify as
the highest priority, or if that can be done, given the reservations.
Dr. Matsler said he would try to respond to that to this effect: obviously,
there will be some programs that are not as important as others. There may
very well be some courses and some programs that have very few students
and the institution may very well still want to protect those programs and they
have the opportunity to protect them if they so wish. But to insert this particu-
lar phraseology, with the 60-day statement which we already have, would seem
to run counter to what we are trying to accomplish. Dr. Matsler said he feels
that faculty is protected by our criteria - programs, tenure, etc. - and he
would hope that we would not change the wording from the way we have it now.
Ms. Burns said under the area of Program Needs, it seems to her that JUAC is
saying that the Board failed to communicate that all programs are of the highest
priority, and particularly to complete them in the semester that is underway.
That is only fair to a student. However, Ms. Burns said, we may not have that
luxury if we get into this position. Is there some way of stating that which
would satisfy JUAC? Or is it implicit in Program Needs (g.(l))? Dr. Crafts
said it seems to be the feeling of her group that there needs to be a reiteration
of this in Notification of Layoff or Termination, relating to the previous item in
Program Needs. They feel that their suggested statement would do this.
Would this statement protect the employee from lay off, Mr. Murray asked?
No, Dr. Crafts said. Well, then, the Chairman said, he does not think that
it should go into the section on Notification of Layoff or Termination - it should
be over in Program Needs, and he thinks we would be asking for trouble to
insert this, with all due respect to the Committee.
Mr. Wright said he has problems with trying to correct or insert language now,
and he believes that a small committee should be established, with the presidents
involved, to work on the language. He said he does not believe that this whole
group today can work this out and come out with anything constructive.
Ms. Burns said her feeling is that we have left enough room for this to happen
on the campuses, without the Board trying to define it. She said she would
54
prefer it that way. We can always amend it, Mr. Murray said, and he would
be in favor of taking a vote on it today.
Ms. Schmid said she would just like to reiterate what the proposed policy does
is to destroy tenure protection for faculty. How, Ms. Burns asked? By making
program needs more important than tenure in determining layoffs, Ms. Schmid
responded, and because the proposed policy does not give defensible criteria
for determining program needs. Ms. Schmid said the UPI way has been demon-
strated to work in other places, and is an attempt to combine what they recog-
nize as the need to maintain programs with the need to protect the rights which
faculty have earned over the years. If the Board wants a faculty which is going
to be happy, she said, which is not frightened and which does not feel demoralizec
this is an important factor to keep in mind .
Mr. Murray said while he did not wish to disagree with Ms. Schmid, he would
point out that this language has been in effect since 1975. and no one has ever
raised it as being demoralizing in the last seven years.
Dr. Wellbank then moved for Board approval of the Staff recommendations for
revisions in the Board Regulations relative to financial exigency. The motion
was seconded by Mr. Riss, and it carried unanimously.
Dr. Crafts said JUAC would like to request that the university guidelines be
reviewed by Legal Counsel to the Board and the Staff of the Board, and that
any difficulties would be resolved with the universities ; and that at the point
where they are deemed consistent with the Board's policy and acceptable to the
universities, the Staff would assert for the record at a Board of Regents meeting
that the guidelines are acceptable and consistent with Board policy.
Mr. Murray said he thinks this is an excellent suggestion and would insure that
we do not get into the same situation as we did the last time. Dr. Matsler said
he would agree, and would suggest also that the less detailed and the shorter
these campus documents, the better, because we cannot anticipate everything
that might come up.
Mr. Wright said he would like for the record to show that he is opposed to what
happened because he still thinks that people should sit down and try to work out
through a sub -committee this language and get it straightened out.
Section IV - Intercollegiate Athletics
Dr. Matsler said now that the Hastert sub-committee hearings have been held,
Staff will be bringing some of the results into the October meeting along with
the Regency System intercollegiate athletics study.
Section V - Grants and Contracts
Dr. Matsler advised that Northern Illinois University is seeking approval of two
grants which support research activity in chemistry and physics :
1. Grant for Research on Superconducting Materials, which is a continuation
of Department of Physics research on the causes of superconductivity.
The award from the U.S. Air Force /Office of Scientific Research is for
the amount of $85,000 which brings the multi-year support of the activity
past the $250,000 level where Board approval is required.
55
2. Grant for Research on Enzymes, from the National Institutes of Health
in the amount of $64,575 which brings the multi-year support of the
activity past the $250,000 threshold.
Staff has evaluated both proposals, Dr. Matsler advised, and recommends appro-
val by the Board.
Mr. Parker moved for approval of the Staff recommendation. The motion was
seconded by Ms. Burns and it carried unanimously.
Section VI - Collective Bargaining Agreement - NIU and AFSCME
Dr. Matsler advised that negotiations have been completed relative to a two-year
agreement between Northern Illinois University and AFSCME pertaining to food
service and building service employees. There are no immediate wage increases,
he said, but the agreement does contain provisions for further negotiations as to
wages in January 1983 and again in August 1983. The agreement has been re-
viewed by Staff and legal counsel, he said, and approval is recommended when
the agreement is considered with the NIU President's Report.
Section VII - Board Regulation Amendment: Entertainment Fund
Dr. Matsler presented for first reading a proposed amendment which would permit
the entertainment allowance for each university president to be used at locations
other than the President's residence. It is anticipated that this amendment will
be presented for action at the October meeting of the Board.
Section VIII - Additions and Deletions of Units of Instruction,
Research and Public Services
A report was presented of units of instruction, research, and public services
added or deleted by the universities from July 1, 1981 to June 30, 1982.
Section IX - Revision in Regulations Governing Procurement and Bidding
Dr. Matsler reported that Senate Bill 423, enacted as Public Act 82-905, amends
the Illinois Purchasing Act, primarily by raising the bidding threshold from
$2500 to $5000 for most purchases, and from $5000 to $10,000 for certain types
of repair, remodeling or maintenance contracts. The first step in implementing
the changes, he said, is adoption by theBoard of the changes contained in the
legislation.
Staff recommends that the Board (1) adopt the Purchasing Act revisions contained
in P. A. 82-905, (2) authorize the necessary revisions of the Regulations Governing
Procurement and Bidding at State Systems Universities in Illinois, and (3) declare
the changes to be effective as soon as legally possible.
Dr. Matsler advised that the proposed changes will have to go to the Joint Com-
mittee on Administrative Rules for publication in the Illinois Register, and the
changes cannot be implemented before that Committee completes its action.
Ms. Burns moved for approval of the Staff recommendations. The motion was
seconded by Mr. Gayles, and it carried unanimously.
56
Mrs. Fitzpatrick requested that the Board Staff explore with the State Comp-
troller the impact of this action on his guidelines on the use of amounts of funds
charged to contractual services. Dr. Matsler said he thought this would be most
appropriate and Staff will explore this.
Section X - FY 1984 Operating Appropriations Request
Our FY 84 Operating Appropriations request has been discussed publicly and in
committee for several months, Dr. Matsler noted, and he would just quickly sum-
marize major features of the recommendations :
A total Regency System operating budget request (excluding retirement
and IBA rentals) of $168,580,300, an increase of $19,123,000 or 12.8%
over the FY 83 adjusted appropriation.
Requests for price increases to minimize the impact of inflation on uni-
versity operations. This includes: $1,826,900 for general price increases
of 8%; $1,446,500 for utilities orice increases; and $518,000 for library
materials price increases.
A total request of $2,534,000 based on Special Analytical Studies (SAS's):
$ 912,300 for ISU , $1,276,400 for NIU , and $345,300 for SSU. Major
SAS requests are for equipment replacement and computer systems.
New and expanded program requests (NEPR's) approved in June total
$800,500 for NIU.
Dr. Matsler noted that there is one slight change to be made which was discus-
sed in the Finance Committee meeting. In the Special Analytical Studies for
Northern Illinois University, NIU has requested $650,000 for Replacement of Ob-
solete Equipment, and the university would like that amount reduced to $550,000,
and would also request the insertion of the category, Permanent Improvements
Supplement, in the amount of $100,000. Dr. Matsler said Staff has agreed to
this change.
Staff recommends, he said, that the Board approve of the FY84 operating-
appropriations request for the Regency System in the amount of $195,965,400
as summarized in his Report. Such approval is granted subject to any subse-
quent arithmetic or clerical adjustments which may be required, and the Executive
Director would be authorized to approve such adjustments and report them to the
Board at the next meeting.
Referring to the change requested by Northern, Mrs. Fitzpatrick said she has no
problem with leaving the bottom line exactly as it is, but she also thinks that
we should explore further the need for this item. If there is a need for it, it
should be added permanently for all three of our institutions.
Ms. Burns moved for approval of the Staff recommendations relative to the FY84
Operating Appropriations request. The motion was seconded by Mr. Riss and it
carried unanimously.
Section XI - FY84 Capital Appropriation Request
Before presenting the Staff recommendations for the capital request, Dr. Matsler
advised that Ms. Burns, Chair of the Facilities Committee, wished to present
57
the recommendations of the committee.
Ms. Burns reported that the total figure which the Facilities Committee discussed
on Wednesday and which it approved and recommends to the Board of Regents
is $26,294,100. She called attention to a revised Board of Regents FY 84 Capital
Budget System Priority List which had been distributed, noting that the committee
did not change the bottom line, but did make a change in priority in category
for the Northern Steam Line Replacement from the Energy Conservation section,
and preferred instead to submit this project as System Priority 4, which is also
the first priority for NIU. The dollar amount, or recommended project cost,
remains the same. Ms. Burns said she is sure that everyone is well aware that
the steam line has become somewhat of a news item. This will be seen again in
the President's Report, which also contains another item which the committee dis-
cussed - the steam line to connect the East and West Heating Plants. The total
dollar figure on that is $1.7 million. The President might wish to comment fur-
there on this later in the meeting, however, it is not a part of the FY84 capital
request .
Since there were no capital monies appropriated last year, Ms. Burns said, it
will be seen that there are very few new additions to the list of projects. We
have seen most of the projects before and have used the same criteria to develop
the systemwide priority list. The first three priorities appeared and were ap-
proved by the Board last year and they are still of ongoing concern. The com-
mittee recommends that they be left in the same order for FY 84.
Dr. Matsler noted that Mr. Beahringer of the Staff has worked with the campuses
on the request, and he was pleased that the list has been made up as it now ap-
pears without disagreement.
Dr. Matsler said he must comment on one matter, one of the most important facing
the System, and that is that we are not getting sufficient funds to maintain our
buildings. We have literally hundreds of millions of dollars worth of buildings
in the Regency System and yet we got practically nothing in the way of capital
last year for maintenance of the buildings. There has to be something done,
he said, and new buildings must take a lower priority than maintenance and
operation of these facilities. That is all there is to it. Dr. Matsler said he thinks
as time goes on we are going to have to be developing some procedures such as a
new policy in the State to have a bond issue for maintenance, perhaps. Something
on this order must be done or our buildings will, indeed, deteriorate further.
The roofs are beginning to leak, the steam lines are beginning to leak, and the
deterioration is very noticeable. It is a very serious situation that we are facing.
Ms. Burns said she would underscore these comments. As the Facilities Commit-
tee went down the priority list, they realized that everything on the list was
maintenance and repair projects, and that generated considerable discussion about
the deferred maintenance problem that is obviously underway and getting worse
each year that we do not receive funds to maintain our buildings properly. With
an eye toward that, the Committee did ask Dr. Matsler and Staff to come up with
some suggestions as to how we might separate this problem out from the capital
budget or perhaps isolate it as a separate section in the budget so that we could
not only emphasize it more, but perhaps secure funding in a different manner.
Dr. Matsler said Staff recommends that the Board approve the FY 1984 Capital
Budget Request of the Regency Universities in the following amounts, as
detailed in the Executive Director's Report (Tables 1, 2 and 3):
58
Northern Illinois University $10,149,800
Illinois State University 14,087,500
Sangamon State University 2,056,800
Total $26,294,100
Ms. Burns moved for approval of the Staff recommendation. The motion was
seconded by Mr. Gayles, and it carried unanimously.
RECURRING INSTITUTIONAL MATTERS
Northern Illinois University - President's Report
Before presenting his Report to the Board, President Monat distributed copies
of an Addendum (Repair of Bleachers - Evans Field House). He asked that on
page 4 of the Report (Grants and Contracts), the item relative to the Chemistry
grant from the Department of Health and Human Services /Public Health Service/
National Institutes of Health, be deleted as an action item inasmuch as action
by the Board took place in conjunction with the Executive Director's Report.
Information reports were presented on :
Status of Undergraduate Admissions for Fall 1982
Enrollment by Headcount, Summer 1982
Grants and Contracts (Research, Institutes, and Studies)
Gifts to Northern Illinois University
Presidential Research Professors
Report of Depositaries for Year Ended June 30, 1982
The following items were then submitted for action by the Board:
1. Personnel transactions for faculty and other employees. A list of the
reported transactions is appended to the President's Report and will be
kept on file at the University and in the Central Office.
2. Collective bargaining agreement with the American Federation of State,
County and Municipal Employees representing food service and building
service employees on the DeKalb campus. The two year agreement, effec-
tive August 15, 1982 through August 14, 1984, provides for wage negoti-
ations to be effective on or after January 1, 1983 and August 15, 1983.
3. As required by the University Financial Guidelines adopted by the Board
in 1978, the University had defined its accounting entities into groupings
that were "substantially similar and rationally related". After several
years' experience, it is now proposed that the following modifications of
the entities be approved by the Board:
A . Student Programs & Services
Graduate Activities
Student Activities
Orientation
CHANCE (Orientation) Program
B . Field Trip & Foreign Study Activities
Field Trip Activity
Foreign Study Activities
59
C . Sales & Service
This group of accounts provides services to the
various University departments on a charge-back
basis. The service departments include Printing,
Telephone, Transportation, Computing Services
and other services on a break-even basis.
4. A list of purchases for the month, as appended to the President's Report.
5. Capital Improvement Projects
(a) Holmes Student Center - Remodeling & Renovation of South Terrace
Permission was requested to prepare plans and specifications,
advertise and receive bids for the remodeling and renovation of
the south terrace of Holmes Student Center.
(b) Steam Line to Connect East and West Heating Plants
Permission was requested to engage the firm of Brown, Davis,
Mullins & Associates, Inc., Champaign, to develop plans and speci-
fications for the extension of the primary steam distribution system
from the Evans Field House to the West Heating Plant, to advertise
and receive bids for the project.
(c) Grant Towers - Remodeling of "The Barn" Snack Bar
A tabulation of bids received was presented with a recommendation
that the low bid be accepted and a contract awarded to Irving Con-
struction, DeKalb, in the amount of $17,400.00, and that the pro-
ject budget be established as follows:
Construction $17,400.00
Contingency 1,700.00
Total Project Budget $19,100.00
(d) Stevenson Towers - Roof Repair of Center Core (North Section)
A tabulation of bids received was presented with a recommendation
that the low bid be accepted and a contract awarded to Freeport
Industrial Roofing Company, Freeport, in the amount of $41,774.40,
and that the project budget be established as follows:
Construction $41,774.40
Contingency 4,125.60
Total Project Budget $45,900.00
(e) Replacement of Windows in Huskie Stadium Press Box
Lincoln Hall - Replacement of Doors (Exterior )
Douglas Hall - Replacement of Doors (Exterior)
A tabulation of combined bids for the above projects was presented
with a recommendation that the combined low base bids within the
approved budgets be accepted and a contract awarded to Flagg
Construction Company, Rochelle, in the amount of $94,004.00, and
that the total budgets for the projects be established as follows :
60
Lincoln /
Douglas
Press Box
Doors
Combined
(Base Bid B)
(Base Bid
A)
$27,500
$66,504
$94,004
2,200
5,320
7,520
1,870
5,870
7,740
2,730
6,606
9,336
$34,300
$84,300
$118,600
Construction
Architect's Fee (8%)
Allowance for on-site
observation & reproduc
tion of bid documents
Contingency
President Monat noted that he had distributed to the Board copies of the Master
of Arts in Public Affairs Alumni Information Directory. This program has been
recognized, the President said, this year by receiving the Stephen B. Sweeney
Award from the International City Management Association. Glancing through
the directory will show just how widely spread the alumni are within the country
and the level of responsibility of the positions they hold. The President said
he had also distributed copies of the latest album recorded by the NIU Jazz
Ensemble, which has been nominated for a "Grammy Award", and the university
is very pleased about this.
The President said Ms. Burns had earlier referred to the university's request
to move forward with authorization to proceed with a steam line replacement
to connect the East and West Heating Plants, a project which will be funded out
of revenue bond sources. This project will be presented again to the Board
when the university is ready to proceed with work on the project.
Dr. Monat took note of his recommendation for the appointment of Mr. George
M. Shur as University Legal Counsel, effective May 1, 1983. Mr. Shur is cur-
rently a partner in a law firm in Portland Maine, which has represented the
University of Maine System during the last 14 years. Mr. Shur has been the
leading partner in that firm. The President said he is also recommending the
reassignment of Mr. Norden Gilbert who has been Contracts Administrator in
the office of Business Affairs, to the position of Acting Associate Legal Counsel
effective September 1, 1982. This is recommended because it would make it
possible to consolidate within the Legal Counsel's Office all of the legal respon-
sibilities of the University, and Mr. Gilbert in moving into that role will take
with him his responsibilities as Contracts Administrator.
The President called the attention of the Board to recommendations to appoint
Mr. George R. Kenney as an Adjunct Professor in the Department of Political
Science, and Sun Tianyi as Visiting Professor in Foreign Languages and Liter-
atures in the International and Special Programs. Mr. Kenney comes to NIU
this year as a Diplomat -in- Residence. This is a program that the U.S. Departmen
of State has sponsored for a number of years, and each year four senior foreign
service officers are assigned to universities in the country. Northern feels very
privileged to have one of them this year. Professor Sun, Dr. Monat said, is
Chairman of the Language Department at Xi'an University in the Peoples Republic
of China, and is this year the Chinese counterpart in the university's exchange
program with that university. This is the second year for the program and
Professor Sun will make a significant contribution to the campus.
61
Dr. Monat took note of the recommendation in the Purchases Appendix for the
purchase of a Computer System and Related Equipment for Psychology. Last
month the Executive Committee of the Board deferred this item. This is really
a part of a grant received by a member of the faculty in the Psychology Depart-
ment, the President advised, and unless he has the equipment he most likely
will have to turn back the grant because the equipment is essential to the per-
formance of the commitments made under the grant.
Ms. Burns moved for approval of the Report of the President of Northern Illinois
University, as amended. The motion was seconded by Dr. Wellbank and it car-
ried unanimously.
Dr. Matsler said he would call the attention of the Board to the position which
Norden Gilbert will be moving into. That position, he said, he does not believe
has been approved by the Board, and he thinks that in addition to asking for
Board approval to move Mr. Gilbert into the position, the university should also
be requesting approval of the position itself. Our Regulations do provide that
these positions be brought to the Board prior to making any commitments to hire
and fill the positions. Dr. Monat said he agrees with this; however, this is not
an initial hire, it is the transfer of a person from one responsibility to another.
Had there been a Board meeting in August, this would have been forwarded to
the Board. It was an oversight on his part, the President said.
Illinois State University - President's Report
Acting for the President, Vice President and Provost Leon Boothe advised that
he had distributed a replacement page 4 to be inserted in the President's Report.
The page contains some slight change in wording relative to the union representa-
tion of Building Mechanics. Dr. Boothe advised that the item concerning Bond
Redemptions on pages 2 and 3 of the Report has been changed to an action item,
and this would be addressed by Mr. Winning with the presentation of a resolution
for consideration by the Board.
Information reports were presented on:
Enrollments for Summer Session 1982
Grants and Contracts (Research, Training, Service)
Annual Report on Depositories
The following items were then submitted for action by the Board :
1. Personnel transactions for faculty and administrative staff and for civil
service employees. A list of all reported transactions is appended to the
President's Report and will be kept on file at the University and in the
Central Office.
2. A list of purchases for the month, as appended to the President's Report.
3. Land Acquisition for Expansion of Parking Facilities
The following Resolution which had been presented to the Board in
Executive Session was presented for action by the Board :
62
RESOLUTION
AUTHORIZATION FOR LAND ACQUISITION
ILLINOIS STATE UNIVERSITY
WHEREAS, the Board of Regents has reviewed a campus plan demon-
strating' the need for expansion of parking facilities; and
WHEREAS, implementation of said plan requires additional land in
the central area of the campus; and
WHEREAS , a parcel of land is available to the University which
would enable the University to expand its parking according to said
plan ;
THEREFORE BE IT RESOLVED that the Board of Regents of the State
of Illinois, acting for and on behalf of Illinois State University, does
hereby authorize the President of Illinois State University to take
such actions as may be reasonably necessary to obtain merchantable
title to the following described property from the present owner of
said property by warranty deed conveying the property to the Board
of Regents for and on behalf of the people of the State of Illinois
for consideration as shown :
The South 44r of Lot 2 in Block 4 in the Normal 23rd
Addition to the Town of Normal, McLean County,
Illinois .
219 North University Street, Normal. McLean County, Illinois
Amount of Consideration - $54,100 (Fifty-Four Thousand One
Hundred Dollars)
FURTHER RESOLVED, that Illinois State University is authorized to
expend said specified amount from Parking Reserves.
4. Bond Redemptions
The following Resolution was presented by Mr. Winning for consideration
by the Board :
Resolution Providing for the Application of
Certain Surplus Bond Revenues
Established Pursuant to Bond Indentures Heretofore
Adopted by the Board of Regents, or its Predecessor
Entities, for Improvements at
Illinois State University
WHEREAS, there are currently outstanding bond issue indentures dated
July 1, 1954, April 1, 1959, March 1, 1961, December 1, 1961, June 1,
1963, April 1, 1965, May 15, 1967, September 17, 1970, and December 20
1970, pursuant to each of which there are outstanding bonds, and
63
WHEREAS, in each of the foregoing bond indentures, authority was
retained to use surplus bond revenues to repurchase bonds prior to
maturity ;
NOW THEREFORE BE IT RESOLVED, that the President of Illinois State
University, or his designee, is authorized by and on behalf of the Board
of Regents, to purchase outstanding revenue bonds issued pursuant to
any of the aforesaid bond indentures, so long as such purchases are
made with surplus revenues available in the bond fund of any such issue
after payment of all operating expenses and funding of all indentured
reserves in such issue as of the end of the fiscal year preceding the
year of purchase and so long as the bonds offered for repurchase are
offered at a price which is less than face value .
RESOLVED FURTHER that in the event of any such purchase, a report
thereof shall be made to the Board of Regents at the first meeting of
the Board following such purchase.
5. Union Representation
Dr. Boothe reported that on August 17, 1982, Illinois State University
conducted a secret ballot election in accordance with the regulations of
the Board to determine whether Building Mechanics of Illinois State Uni-
versity were entitled to be represented by Local 399 of the International
Union of Operating Engineers. Of 17 employees, there were 16 votes in
favor of Local 399, and 1 employee not voting. Thus, he said, the
Union has been selected as the exclusive bargaining representative, and
subject to the Board's acceptance of this report, the University may pro-
ceed with negotiations.
Commenting on the President's Report, Dr. Boothe took special note of the resig-
nation of Dr. Fritz Schwalm who is going to become Chair of the Department of
Biology at Texas Women's University. Dr. Schwalm has served as Acting Chair
of the Department of Biology at ISU with distinction and has given the university
many good years of service .
The Vice President said he also regrets to note the death of Dr. LaVerne Cox,
Professor of Finance and Law. Dr. Cox came to ISU after a distinguished career
at St. Cloud State. Even though he was with ISU only briefly, he will be missed.
It should also have been noted in the President's Report, Dr. Boothe said, that
Dr. Merritt Chambers is beyond retirement age and is being renewed on an annual
basis in accord with Board practices. Dr. Chambers is nationally renowned in
the field of educational finance, and the university feels fortunate to retain his
services .
Mr. Winning noted that for a good many years he has been a little troubled by
the fact that bond purchases have been made at the university level and then
brought to the Board, in effect, for confirmation retroactively. What has
troubled him about this, he said, is that the Board has never expressed itself
in terms of setting some standards within which bonds should be purchased,
because the original indentures, of course, authorize the purchase of bonds
and all prior purchases have been confirmed by being reported in the university
reports. It seems to him, Mr. Winning said, that the Board should have a formal
64
authority which sets some general standards within which the university should
operate and an express delegation of authority for the president or his designee
to purchase. That is why the Resolution was prepared, he explained. There
were some questions in the Finance Committee about the language of the Resolu-
tion, he noted, but since we have in effect confirmed and ratified all purchases
previously reported by approving the President's Reports, it does not seem to
him that we will be troubled by using the language proposed because it does
authorize future purchases within the standards. All prior purchases have been
within these standards. Mr. Winning said the only thing he would point out is
that the Resolution was drafted to apply to Illinois State University, and probably
if he had had more time to reflect on this, he would have prepared a broader
Resolution to apply to all three institutions. Perhaps, he said, at the next meet-
ing we can have a Resolution of general authority. As a matter of fact, he said,
the Board might even postpone adopting this one today if that is the pleasure
of the Board. However, he added that we should have in the minutes the auth-
ority with the standards within which the universities should operate.
Mr. Murray said it would be his suggestion that the Board act on this Resolution
today.
Are we acting on it with no change in language, Mrs. Fitzpatrick asked?
Mr. Winning said he was of the opinion that no change was needed because of
the fact that the Board has ratified all prior purchases.
Mr. McClure then moved for approval of the Report of the President of Illinois
State University, as amended, and including the Resolution relative to the pur-
chase of outstanding bonds. The motion was seconded by Ms. Orchowski and
it carried unanimously.
Sangamon State Univesity - President's Report
President Lacy called attention to the elections publication from Illinois Issues
magazine which had been distributed to the Board. This is a volume which is
published every two years, he advised, in connection with elections in the State.
On October 14, 15 and 16, Dr. Lacy said, there will be on campus a major sym-
posium on Illinois government and politics called "Crossroads 82". This symposiunr
is also becoming a custom every two years to take a look at issues that are facing
the State at about the time of the election. He invited all Regents to attend.
It is expected that both Governor Thompson and Adlai Stevenson will be present,
as well as other leaders of the State.
Information reports were presented on :
Enrollments for Summer Session 1982
Annual Report of Depositories for FY 82 and Statement of Investment Policy
Articulation Agreement Between Sangamon State University and Lincoln
Christian College
Grants and Contracts
The following items were then submitted for action by the Board:
1. Approval was requested for the execution of the Tower/Site and Supportive
65
Mast Agreements, whereby the Board of Regents acting on behalf of
Sangamon State University leases to the West Central Illinois Educational
Telecommunications Corporation (familiarly referred to as CONVOCOM)
limited access to (1) the University's existing Tower /Site and (2) the
Public Affairs Center for the purpose of installing required CONVOCOM
microwave equipment, with no monetary consideration involved, for a
period of ten years beginning September 24, 1982, contingent upon
approval of these agreements by the Board's Legal Counsel.
2. Request for Assessment Fee Approval
President Lacy advised that the university in recent months has experi-
mented in developing an instrument for measuring and awarding upper-
division credit for prior learning. The complexity of the process entails
considerable effort and, therefore, requires an assessment fee. Approval
was requested of the following schedule based on the amount of credit
requested :
Credit Hours Requested Fee
1-4 $ 80
5 - 8 $140
9 - 12 $210
13 - 16 $300
17 - 24 $400
25 + $400 plus $9.50 per
hour over 24
3. Personnel transactions for faculty, administrative and civil service per-
sonnel. A list of all reported transactions is appended to the President's
Report and will be kept on file at the University and in the Central
Office. Included was a request for approval of a change in the assign-
ment of Library faculty members' locus of tenure from the Innovative and
Experimental Studies Cluster to the Library.
4. A list of purchases for the month, as appended to the President's Report.
Taking note of the agreements with CONVOCOM, President Lacy noted that he
would be bringing in additional contracts which will describe other arrangements
of this partnership.
With regard to the credit for prior learning program, Dr. Lacy said this is an
experimental program which is now being conducted on a very small basis on
campus. They are now at the point in this experiment where some students
have gone through the necessary preliminary stages last year and this summer
to now be at the point of being admitted into credit programs. They do need
to have the fee structure adopted, the President said. It has been discussed
with Staff. The structure is a moderate one compared to the structures they
have evaluated at other public universities and private universities around the
country. It comes in solid in the middle of the road compared to other fee
structures which they have seen. This evaluation is for portfolios, and not
for examination, Mrs. Fitzpatrick inquired? That is correct, the President said.
Dr. Lacy said as an open access institution in the past SSU has not brought
to the Board a good many articulation agreements, although they have had
66
understandings with community colleges and others about transfer credits. Now,
the President said, he believes they will be bringing in more articulation agree-
ments because the community colleges in particular feel more comfortable when
they have these understandings in writing. The agreement with Lincoln Christian
may be the first of a number to be brought to the Board over the course of the
next year .
Mr. Gayles said he is sure he speaks for Ms. Orchowski as well as for himself
in wishing Ms. Simpson the best of luck in bringing in new students to Sangamon
State.
The President said he knows that Ms. Simpson regrets very much that she is
unable to continue as a member of the Board because she was looking forward to
the service, but she feels that this particular project is perhaps more important
for the university.
Mr. Parker moved for approval of the Report of the President of Sangamon State
University. The motion was seconded by Ms. Orchowski, and it carried unani-
mously.
There being no further business to come before the Board, on motion duly made
and seconded, the meeting was adjourned. The next regularly scheduled meeting
of the Board will be held at Illinois State University on October 21, 1982.
David E . Murray
Chairman
Franklin G. Matsler
Secretary
67
Minutes of the Meeting- of the
BOARD OF REGENTS
Illinois State University - Normal. Illinois
October 21, 1982
The regularly scheduled meeting* of the Board of Regents convened at 9:00 a.m
on October 21, 1982 in the Circus Room of the Bone Student Center at Illinois
State University, Normal, Illinois. Mr. David E. Murray, Chairman, presided.
The meeting was called to order by the Chairman
following Regents were present:
Ir. Jerome R. Bender
Is. Carol K. Burns
Irs. Clara S. Fitzpatrick
Ir. Montel Gayles
Ir. L. Milton McClure
Ms
Mi-
Mr
Mr
Mr
rolJ was called, and the
Denise Orchowski
D. Brewster Parker
Harold Riss
James L. Wright
David E. Murrav. Chairman
Dr. Harry L. Wellbank was not present for the meeting.
Also present were :
Dr. Alex B. Lacy, President, Sangamon State University
Dr. William R. Monat , President, Northern Illinois University
Dr. Lloyd I. Watkins, President, Illinois State University
Dr. Franklin G. Matsler, Executive Director. Board of Regents
Representing the Joint University Advisory Committee were: (ISU) Ms. Linda
Andrejek , Dr. Virginia Crafts, Mr. Leon Toepke and Dr. George Tuttle; (NIU)
Mr. Joe Koch, Dr. James E. Lankford, Dr. Annette Lefkowitz, Dr. Tony
Scaperlanda, and Dr. Jerry Meyer; (SSU) Ms. Irene Allsop , Dr. George Gruendel
and Dr. Jack VanDer Slik.
Others in attendance included staff from the Regency Universities and the
Central Office of the Board; Mr. James M. Winning, Legal Counsel to the Board;
and representatives of the student bodies and the news media.
Mr. McClure moved that the Board recess the meeting to convene in Executive
Session for the purpose of discussing matters relating to land acquisition,
litigation, and the evaluation of President Watkins. The motion was seconded
by Mr. Gayles and it carried unanimously.
The Board reconvened in public session at 10:15 a.m.
Mr. Murray expressed the svmpathies of the Board to Marcella Murphy who
was absent from the meeting because of the death of her mother-in-law. He
advised that Mrs. Val Witten from ISU would serve as secretary for the meeting.
Mr. Murray said he must note that although Mr. Wright had been up all night
working on the Chrysler contract with the United Auto Workers, he was still
present at the Board meeting today. He expressed his appreciation xo Mr.
Wright for taking the time in spite of the great inconvenience to attend the
meeting.
President Watkins advised that the memento from Illinois State University had
been furnished by Mr. Ted Wood, the manager of the bookstore located in the
Student Center which the Regents had an opportunity to tour last evening.
The President introduced Dr. Edward L. Schapsmeier, Distinguished Professor
of History at ISU, who with his brother, Frederick, co-authored a two-volume
history on former Vice President Henry Wallace, which was nominated for a
Pulitzer Prize. A copy of Dr. Schapsmeier's most recent book, Political Parties
and Civic Action Groups, had been placed at the place of each Regent. Dr.
Watkins advised that this is a reference book which provides concise histories of
important political and civic action organizations. His next book will be a bio-
graphy of the late Senator Everett Dirksen entitled Senator Everett Dirksen of
Illinois and the Politics of Minority Leadership which will be published by the
University of Illinois Press.
President Watkins said another book placed on the table for the Board is an
interesting collaboration by Dr. Willard J. McCarthy, Dr. Victor Repp and Mr.
Oswald Ludwig. Metalwork Technology and Practice, he said, has been a
leading text in the field of metalwork for many years. The first edition came
out in 1943, and this is the seventh edition, which has been associated with
ISU's teacher preparation mission as it is intended for secondary and community
college programs. Dr. McCarthy retired in 1980 from the Department of Indus-
trial Arts, although he is still teaching on a part-time basis at ISU. The
President said this textbook is a reflection of both the roots and history of
the university as well as the dedication of the faculty members. Dr. McCarthy
and his wife were introduced to the Board.
One very interesting thing about this text, Dr. Watkins commented, is that
it was published by a local company which has a national reknown - McKnight
Publishing Comoany. The chairman of the Board of the company donated the
copies for distribution to the Board. He then introduced Mr. Bill McKnight
who has contributed so much to ISU through the years, having served on the
ISU Foundation board of directors, and who in 1978 was named Distinguished
Alumnus of ISU.
Chairman Murray thanked Dr. Schapsmeier and Dr. McCarthy for the autographec
copies of their books. He noted that his relationship with Mr. McKnight goes
back to the time when he served on the Foundation board with him, and he
thanked him for his many contributions to Illinois State University.
Mr. Murray noted that Regent Harold Riss had recently been recognized by
the Normal Chamber of Commerce by being named the Citizen of the Year. He
congratulated Mr. Riss and complimented the Chamber of Commerce on their
selection. President Watkins said he had been present at this event which
filled the ballroom of the Union, and Mr. Riss joins a list of very distinguished
leaders of the community.
The Chairman said that the preceding evening the Board had dinner here in
the Student Center with members of the Normal city government and all of the
new vendors located in the facility. Everyone is pleased with the changes that
have taken place in the Union and excited about the future. He said it is just
great to see students in the building again. The President said he was pleased
to accept these acclamations on behalf of those people who were responsible for
the changes. They really put their shoulders to the wheel and created what
is seen here today.
69
MINUTES OF SEPTEMBER 23, 1982
The Chairman directed the attention of the Board to the minutes of the meeting
held on September 23, and he asked if there were any additions or corrections
to be proposed. There being none, on motion by Mr. Parker, seconded by
Ms. Burns, the minutes were unanimously approved as submitted.
Mr. McClure said he wished to comment that the secretary does an outstanding
job of preparing the minutes, and Mr. Murray said he was sure that Mrs.
Murphy would appreciate hearing this.
CHAIRMAN'S ITEMS
Seating of New Student Regent
Mr. Murray said he had been advised that Sangamon State University was
selecting a new Student Regent today or later this week.
REPORTS TO THE BOARD
Facilities Committee
Ms. Burns, committee chairman, reported that their primary discussion centered
around the non- appropriated capital requirements plans for FY83 through FY85.
This is the first time the committee has addressed the issue, and the plans will
give the Board a better idea of future planning as it relates to non -appropriated
facilities. She said she would just briefly summarize the plans, and Dr. Matsler
might wish to elaborate further in his Executive Director's Report.
The FY83 non-appropriated budget requests for Northern Illinois University,
Ms. Burns reported, include Dorland Roof Replacement ($156,000), Steam Line
Replacement ($1,700,000), and Exterior Soffit Repair on Grant Towers ($100,000),
as well as various projects under $100,000 ($347,900), for a total of $2,303,900.
She noted that the Extension of the Building Automation System ($250,000) had
been deferred at the request of the university.
Illinois State University's FY 83 requests total $1,410,000, and include Energy
Conservation in various residence halls with a payback of five years or less
($600,000), Replacement of Central Air Conditioning in Shelbourne Apartments
($350,000, which represents an increase of $150,000 over the original estimate),
providing sorinkler systems for the trash chutes in two residence halls ($60,000),
and various projects under $100,000 ($460,000).
Ms. Burns reported that Sangamon State had no projects and therefore did not
submit a non-appropriated capital requirements plan to the Committee.
Ms. Burns advised that the Committee recommends that the Board accept the
FY83 plans.
The Facilities Committee also discussed a project at Northern - the recreation
facility which was first presented about a year and a half ago to the Board.
This will be reviewed again, Ms. Burns advised. A representative from Con-
tinental Bank met with the Committee yesterday, and if the bond markets
remain favorable and the climate is desirable to go ahead with the project,
more plans will be detailed to the Board within the next six months.
70
Referring to the recreation facility under consideration. President Monat said
that he and Mr. Gayles had discussed the Student Association referendum for
a fee increase to support the bond issue which was held about two years ago.
If they do proceed with the project, the fee will remain at the level which was
authorized by the referendum - $20.00 a semester. However, the President
advised, Mr. Gayles does want to go back to campus and discuss with his
colleagues and with the SA whether they feel that the referendum is still binding.
Mr. Gayles advised that he had supported the project in the Committee meeting
yesterday and he thinks that the referendum does still stand. He added that
he is confident when he returns to campus and reports on the progress that
has been made, he will see a lot of happy faces.
Finance Committee
Mrs. Fitzpatrick said inasmuch as she had been unable to attend the entire
meeting of the Finance Committee, she would ask Mr. Riss to report to the
Board .
Mr. Riss reported that the Committee had no problems with Section III of the
Executive Director's Report (January 1983 Salary Increases), and recommends
approval by the Board. The matter of differential tuition was discussed, and
the Committee is to receive more information on this question from the Staff.
The Committee also considered the FY 83 internal budgets prepared by the
institutions and recommends their approval by the Board. Staff also presented
to the Committee an analysis relating FY82 Internal Budget allocations to expendi-
tures.
Dr. Matsler said he would add that although the matter of differential tuition
was discussed only preliminarily by the Committee, there was really no feeling
one way or the other on the part of the Committee, and Staff has made no
decision as to whether or not this is an appropriate concept. Recommendations
relative to tuition probably will not be made before the end of the year, and
perhaps not until January. There are too many things which must fall into
place before a decision is made on the level of tuition. Some input will be needed
from the Student Regents also.
Mr. Murray inquired what is going on in the other systems in Illinois and
throughout the country with regard to differential tuition. Is there a move
toward this?
Dr. Matsler responded that there was some movement about two years ago,
but if there is any movement toward this now it is probably in the area of
professional schools - engineering, law, and medicine. There are not very
many institutions which have a differential between upper and lower division,
although there has been some movement in that direction. It is a problem that
will be Unique to the Regency System, Dr. Matsler said, and we simply should
face it, and if it is appropriate we should be moving in that direction - perhaps
not this year, but in other years. He said he is reluctant to move in that
direction before we know a little more about what we are going to receive in
the way of recommendations from the Governor's Office and from the legislature.
State Universities Retirement System
Mr. Bender said he could report that the assets of the funds of the State
Universities Retirement System for the first time in many years now exceed the
book value. Hardly anyone remembers when that was true. Mr. Bender said
71
if his figures are correct, this is a recovery in excess of $200,000,000. Also
the income is really substantially higher than it has ever been because of the
change in the use of the monies by the four money managers.
Mr. Bender then read to the Board the text of a letter which had been sent
by Mr. G. W. Howard III, President of the Board of the State Universities
Retirement System, to Paul Stone. President of the Board of Trustees of the
University of Illinois; William Norwood, Chairman of the Board of Trustees of
Southern Illinois University: David E. Murray, Chairman of the Board of Regents
Dominick Bufalino, Chairman of the Board of Governors; and William Campbell,
Chairman of the Illinois Community College Board. The letter concerned the
status of the funding of the State Universities Retirement System, and urged
all public governing boards to make retirement funding a major priority for
FY 84, lest SURS again suffer from the state's failure to adequately fund this
important aspect of compensation for services. (A copy of the letter is attached
as a part of these Minutes.) So, Mr. Bender said, the problem is still with
us and it is imperative that we continue our efforts to get the system into a
better shape.
Chairman Murray commented that Mr. Howard's letter is very thought-provoking
and he could not agree more. He asked Mr. Bender to keep the Board informed
as to what he believes should be done.
Before hearing the report from the Joint University Advisory Committee, Mr.
Murray said he would first report on the Executive Session of the Board.
The Board took action on acquisition of real estate at Illinois State University.
As to litigation, the Board discussed the suit at Northern Illinois University
concerning the repairs to the parapet wall of the Holmes Student Center, as
well as the matter involving NIU and the Continental Telephone Company. The
bulk of the Executive Session was dedicated to the evaluation of President
Watkins and a review of his goals and objectives. Mr. Murray reported that
this was a routine review and the Board expressed real pleasure with the condi-
tion of ISU at this time. He said while it is not fair to blame the President
for any of the problems at ISU, it perhaps is not fair to give him all of the
credit for all of the good things that are happening either. The Board thinks
that administratively ISU is in excellent condition, and that certainly is a credit
to Dr. Watkins and to the outstanding people who serve with him in guiding
the university, both administratively and educationally. The Board is pleased
with the President's leadership and looks forward to working with him and his
administrative team indefinitely.
Joint University Advisory Committee
Dr. Crafts, Chairman of the JUAC, reported that the committee has two new
student members from Sangamon State, although they were unable to be present
for today's meeting - Sue Bussone and Cindy Stephenson.
At its meeting, Dr. Crafts continued, the Committee spent most of its time dis-
cussing the SURS background paper and its dissemination. Everything is pro-
ceeding according to plans, she said, and it is hoped that the printing of the
paper can be expedited for distribution. The Committee also had some discus-
sion of the regulations relative to financial exigency which were approved by
the Board last month. Dr. Groves did clarify the notice provisions for the
temporary contracts as well as the tenure and tenure-track contracts. The
Committee also discussed very briefly the guidelines for the 1983 salary increases
72
to make sure everyone understands them. With respect to the proposal for a
statewide policy on tuition waivers for dependents of faculty and staff, JUAC
is looking' forward to the report which will be forthcoming from the Board of
Higher Education.
EXECUTIVE DIRECTOR'S REPORT NO. 135
Before presenting his Report, Dr. Matsler informed the Board that he had
received from Dr. Charles Brim a letter of resignation to be effective next
August. He said he appreciates having that much time to find a replacement.
Dr. Brim has been with the Central Staff since 1969, Dr. Matsler said, although
he has been in the System for 25 years. He probably knows more about the
Regency System than any individual and he will be missed tremendously.
Dr. Matsler called the attention of the Board to the new "Board of Regents
Directory" which had been distributed. Dr. Marcia Escott of Illinois State
has helped compile the Directory for two or three years, Dr. Matsler advised,
and her assistance is very much appreciated. The Directory is intended to be
distributed by the institutions to faculty and staff to orient them to the Board
of Regents system.
Section I - Internal Budgets for FY 1983
The internal budgets, Dr. Matsler said, are very important documents which
indicate how the institutions will spend their funds. The Finance Committee
spent a considerable amount of time yesterday reviewing these budgets, he
said, which total $236,659,000 for the three institutions. A look at Table 1,
he said, would show the summary of revenue sources for FY 83 operating funds:
General Revenue, University Income Funds, Revenue Bond Operations, Auxiliary
Enterprises, Gifts, Grants and Contracts and Local Funds. The ideal thing,
he said, would be to present the internal budgets to the Board right after the
Governor signs the appropriation bill in July. This is not feasible, he said,
because after we find out what the final appropriations are, the institutions
then must allocate to the hundreds of cost centers. While the Board would not
wish to get into the details of how much each of the cost centers is allocated ,
it should be interested in some of the trends which are occurring over the years
The Board should also be interested in seeing whether there are aberrations
in the trends and if there are, receiving answers as to why.
Tables 2, 4 and 6, Dr. Matsler continued, show the historical distribution of
appropriated operating funds and the percent of total (excluding retirement)
by functional activity, with Instruction being the most important of the primary
functions which also include Organized Research and Public Service. Support
functions include Academic Support and Institutional Support . Other functions
include Student Services and Operation and Maintenance of Physical Plant.
As to trends, Dr. Matsler said he would use as an example the functional
activity of Instruction at ISU accounted for 58.6% of appropriated operating
funds in 1979, 57.4% in 1980, 58.2% in 1981, 58.2% in 1982, and going back
down to 57.2% in 1983. In other words this has remained quite stable. It
will also be seen that in terms of these percentages, Northern's are quite
close to those at ISU.
Dr. Matsler said he would direct the attention of the Board to Table 9 showing
73
at NIU the historical distribution of appropriated operating funds by object
classification, which uses the same line items that are used in writing the
approoriation bill. It will be noted that Personal Services has gone up only
27.4% from FY 79 to FY 83, Contractual Services (utilities, extra costs for gas-
oline, etc.) has increased 34.9% during this period, and Commodities 105.2%.
Dr. Matsler said he believes that this shows that the salaries in our institutions
as well as all institutions in the State, have dropped behind other categories.
An examination of Table 3 which breaks the Instruction function down into
various components will give the Board an idea of where the load is occurring
in the various colleges at ISU, and the changes that are being made. Arts
and Sciences has increased only 24.4%, while Applied Science and Technology
over the years has increased considerably (58.7%). This is significant.
Staff recommends, Dr. Matsler said, approval of the FY83 Internal Budgets
for Illinois State University, Northern Illinois University and Sangamon State
University. Staff also recommends that the Board authorize the Presidents to
make reasonable and moderate changes in the budgets as presented, subject
to the availability of funds, statutory limitations and Board Regulations.
Mr. Parker moved for approval of the Staff recommendations. The motion was
seconded by Ms. Burns, and it carried unanimously.
Section II - Non-Apppropriated Capital Requirements Plans, FY1983-FY1985
Dr. Matsler said inasmuch as Ms. Burns had reported on these plans earlier,
he would simply draw attention to the summary of the requests and ask that
appropriate corrections be made. The total for ISU should be changed to
$1,410,000, and the amount for replacement of Central Air Conditioning in
Shelbourne Apartments be changed to $350,000. The corrected total for NIU
should also be changed to $2,303,900 to reflect deferral of the Extension of
the Building Automation System ($250,000).
Staff recommends that the Board accept the Non-Appropriated Capital Require-
ments Plans of NIU and ISU and that approval be given to the requests of
$2,303,900 for NIU and $1,410,000 for ISU. These budget recommendations
include project approval only for those projects which exceed $100,000.
Ms. Burns moved for approval of the Staff recommendations. The motion was
seconded by Mr. Riss, and it carried unanimously.
Section HI - January 1983 Salary Increases
Dr. Matsler said that this year the legislature and Governor provided funds
which are not sufficient to cover a full 3% increase for faculty and staff, but
the intent was to have the institutions provide a 3% raise beginning January 1.
The institutions, therefore, have had to go into other lines to provide the needed
funds. Since the 3% is only for one half a year, the total amount in the personal
services line is, for the full year, 1.5%. It should be remembered, however,
that we only received about 90% of that because we had been told to compute
on a 90% base. The action being proposed today, Dr. Matsler said, is simply
to authorize the institutions to provide the 3%. He said he would add that in
some instances the 3% would be exceeded because the 3% does not include in
some instances promotion money and adjustment money.
74
Dr. Matsler said Staff recommends that the Regency Universities and the
Central Office be authorized to grant , subject to the availability of funds ,
salary increases to faculty and administrative staff (authorization is already
provided for granting such increases to civil service employees) within the
following limitations:
1. The increases will be effective on January 1, 1983 or at the beginning
of the pay period nearest that date. Increases shall not average over
o o .
2. Only faculty and staff (including laboratory school faculty at ISU) who
were under contract in FY 1982 and who would have been eligible for
merit salary increases in the summer or fall of 1982 (if funds had been
available for such increases) are eligible for the proposed January 1,
1983 salary increases. Temporary employees are not eligible to be con-
sidered for the proposed increases.
3. Total salary increase dollars granted to faculty, administrative staff,
and civil service employees in FY 1983 shall not exceed the dollars
included in the FY 1983 appropriations for such increases. The salary
adjustments to be covered will include increases granted on or about
January 1, 1983 or at any other time during FY1983 which are for merit,
promotion in rank, equity adjustments, across-the-board raises, scheduled
step plan increments or raises due to range changes for civil service
employees, etc. The only changes which may be granted in addition to
these increases would be: a) end-of-probationary-period raises for civil
service employees who are ineligible for any other increases during
FY 1983 and b) adjustments due to added responsibilities assumed as a
result of changes in position.
4. Increases granted on or about January 1, 1983 to faculty and admini-
strative staff will be reported for information to the Board in the
January 1983 Presidents1 Reports.
Mrs. Fitzpatrick moved for approval of the Staff recommendations. The motion
was seconded by Mr. Riss, and it carried unanimously.
Section IV - Statewide Tuition Waiver Policy for Dependents of Faculty and Staff
In July, Dr. Matsler said, the Board adopted a resolution directing the Staff to
explore with the Board of Higher Education the possibility of providing a state-
wide tuition waiver policy for children of faculty and staff. Staff has gone to
the BHE to determine what the impact of such a policy would be on the budgets
of each of the institutions. Presently, he said, we can waive up to 2% without
penalty, but if we go beyond that 2% the Legislature will not make up the dif-
ference in general revenue monies.
If the Board of Regents were to unilaterally instigate the policy, Dr. Matsler
said, we would have to take a reduction in general revenue dollars the year
the policy is instituted or the following year. That is why Regent Fitzpatrick
suggested at the outset that we explore this as a statewide policy.
Dr. Matsler said he could see this going two ways: (1) the policy would be
for each institution to provide such waivers for just the children of faculty
and staff at that particular institution; or (2) a statewide policy whereby
75
each institution would waive tuition for dependents of faculty and staff from
any other institution. This latter way might be more difficult, he noted, and
he is not sure which way would be better. As this unfolds, we will be looking
at the proposal from the standpoint of how many students, for instance, would
choose to go to the U. of I., and whether one institution might benefit more
than others. It is estimated, Dr. Matsler said, that such a policy could cost
the State between $3 million and $6 million, depending on how it is done.
Dr. Brim added that the very rough estimates are from $2.5 million to $3.6
million for waivers within the System whereby, for example, employees at
NIU could send their dependents to ISU or SSU. The lower figure is the
estimate if the dependents attend the home institution. It is believed that
if students attend schools in other systems then it would run more, but whether
it would cost $5 or $6 million is uncertain because they really do not have data
on this. As a matter of fact, he said, even the $2.5 to $3.6 million is based
on some very shaky assumptions. It will all depend upon how wide a choice
is allowed .
Dr. Matsler said if we take the position that there are only limited dollars
available and we allow for tuition waivers for just the dependents of faculty
and staff, then those faculty and staff who do not have children would be
penalized . There is the problem of equity within the campus, and there is
also the problem of compatibility with other institutions in the State.
Ms. Burns inquired if we know what the experiences of other states have
been. Is there some place where this does work?
Dr. Matsler said they have found that most tuition waivers occur within one
institution and also more within the private institutions who find that this is
a good way to helo faculty on their own campuses. He said he does not have
much information as to other states' experiences. Dr. Brim said that public
universities typically do not grant waivers to dependents of employees.
Dr. Matsler said waivers tend to be granted more by the private institutions,
and some of them will grant reciprocal waivers for people in the same con-
ference. For example, Knox College will probably grant waivers to faculty
and dependents of faculty at Coe College. This whole area is being looked at
more now because of the low salary increases for the last few years around
the country, although thus far not too many have gone this route.
President Monat commented that two of the universities with which he has been
associated have such waivers. The City University of New York has a complete
waiver, and Pennsylvania State University, he believes, there is a 2/3 reduction
in tuition.
Ms. Burns suggested it might be a good idea to talk with some of these other
universities such as New York to find out what kinds of problems they have
had, if any, and we might also be able to get a better handle on the costs,
what percentage of faculty might take advantage of the waivers , etc .
Dr. Matsler said the present estimates are based on the number of faculty and
staff who have children of college age. The assumptions were made as best
they could be with the data we have on our own campuses. Some of these
assumptions are very difficult to get at. However, he believes this is still
a very good idea to explore. Let's assume, he said, that it only costs $3 million
for the State, which is not very much when it is figured down to what each
76
institution is going- to have, and when the morale booster effect is taken into
consideration. If indeed our assumptions and estimates are correct, then it
would not be a costly proposal. We will know more about this as we study
this with the BHE staff.
Mr. Gayles asked how this would affect the current percentage of tuition
waivers that are given to non-children of faculty or staff.
Dr. Matsler said this would have to be decided. One way to look at this would
be simply to say that the policy of the State would be to allow the policy to
exist and to let each institution waive tuition for children of faculty and staff.
Let's assume that would cost about $3 million, so the Board of Higher Education
would simply raise the 2% ceiling to some other figure which would be slightly
higher. If we were to do that, he said, we would benefit a little bit more than
would appear on the surface because in some instances, of course, we would
still have our scholarship funds which would be saved and be available for even
others.
Staff will be returning with further information on this whole matter, Dr. Matsler
advised.
Section V - Collective Bargaining Agreement: Northern Illinois University
and AFSCME (Lorado Taft)
Dr. Matsler informed the Board that negotiations have been completed relative
to a two-year agreement between NIU and Lorado Taft Campus Employees Local
963-AFSCME (AFL-CIO) pertaining to the classifications of cook, kitchen
laborer and maintenance worker repairman. There are no immediate wage
increases, but the agreement is tied to the DeKalb campus agreement and
contains provisions for further negotiations as to wages in January, 1983 and
again in August 1983. There are no major policy changes reflected in the
agreement. Staff recommends that when the agreement is presented in the
NIU President's Report it be approved by the Board.
Section VI - Board Regulation Amendment : Entertainment Fund
This proposed amendment was presented for first reading in September, Dr.
Matsler noted. The oroposed change would permit funds in the entertainment
allowance for each university president to be used at locations other than the
President's residence, which will allow for a little bit more flexibility. Staff
recommends, he said, that the amendment be approved by the Board.
Mr. Parker moved for approval of the Staff recommendation. The motion was
seconded by Ms. Burns, and it carried unanimously.
Section VII - Intercollegiate Athletics
Dr. Matsler said he would like to thank the staff at the institutions who pro-
vided much of the data required to put this report together for the Board.
Intercollegiate athletics, he said, has been a rather controversial matter
because of the costs involved. There are some who feel that perhaps inter-
collegiate athletics should be self-supporting, although he does not believe
that this is possible at our institutions. He said he was pleased to find
that our institutions are not out of line when compared with others in the
State and with institutions in other conferences. He noted that the report
77
was being presented to the Board as an information item and Staff was not
requesting any action, unless the Board should feel otherwise.
Mr. Parker noted Dr. Matsler's comment about how our schools compare with
others, however, he said he thought the basic idea when the study had been
proposed by Mr. Henriksen was that all schools are out of line, and that a
comparison among schools would not really be meaningful.
Dr. Matsler said that was a good point, however, the real issue is whether
our institutions would want to change their policies or continue to compete with
these other institutions, and that is a policy question which the Board may or
may not want to address.
Mrs. Fitzpatrick inquired into the status of the hearings by the Hastert sub-
committee.
Dr. Brim said as far as he knows they have finished their hearings. All
schools have had an opportunity to make a presentation, and he understands
that there will be a report forthcoming although it probably will not be made
until after the election. The universities did present information to the com-
mittee, he said, and in some instances hundreds of pages, consisting of data
such as the names of coaches and other individuals involved in the programs.
The committee staff summarized the data and some of this has been included
in the report before the Board. The legislators on the committee were inte-
rested in a variety of things such as the percentage of athletes who graduate,
the advantages of being in a Class I organization, what are the criteria that
may have been used when the decision was made to add or delete programs?
Dr. Brim said the committee got into things which in many cases were more
judgmental in nature than just data. In some cases where institutions had
made revisions in their programs, questions were asked as to why this was
done rather than just take across-the-board cuts. The committee did not dwell
too much on the data which had been provided which, of course, was largely
financial data, numbers of scholarships, number of participants, number of
coaches, where the money comes from, etc.
Since Dr. Brim has attributed some significance to the report, Mrs. Fitzpatrick
asked what he thought might happen. Dr. Brim said he was the world's worst
at guessing what legislators or boards might do. His opinion was that the
general tone was not one of great antagonism or attempting to say that they
had a pre-arranged agenda and that they want to eliminate athletics or reduce
the programs. The hearings were as much as anything sort of fact-finding
sessions. He said from the nature of the questions asked he would not feel
that there would be any great recommendation for change; however, he could
be completely wrong.
Dr. Brim said the report does not answer or attempt to answer many of the
questions that come up from time to time about intercollegiate athletics . It
does not attempt to answer the questions which were raised in the beginning.
We sometimes hear, but very rarely, if ever, in our System of recruiting
violations or under the table payments. These sort of things are usually
associated with the major powers and our schools are not , in spite of how some
of them may like to be classified, major athletic powers in comparison with the
Big Ten schools or other groups. What staff attempted to do was take a small
portion of information that could be obtained from the RAMP documents and
78
data turned into the Hastert committee, and put it into a short report which
could be fairly easily digested by the Boird without having to wade through
literally hundreds of pages of material. Some of the information can be a little
misleading, Dr. Brim warned, because of the nature of the data, the way ques-
tions were asked, and perhaps the way it was summarized. For instance, he
said, on the table showing the number of athletes participating in intercollegiate
athletics, only one year is shown, although the following page shows an overall
history for the last two or three years. The totals may not be completely cor-
rect in the sense that there may be some duplication, Dr. Brim said.
When you start looking into the dollars, Dr. Brim continued, you have problems
with how they are reported and what is included. The different institutions in
the state interpreted differently the questions concerning the full-time equivalent
of students who were granted awards .
Some of the schools said if a student got a full tuition waiver from appropriated
funds, they would consider that one FTE student. If the same student got a
full award including room and board, perhaps some books and waiver of fees,
some institutions might consider that one FTE student, and this was the way
that ISU reported, Dr. Brim said. He said he added them together and in
many cases they were the same students, so he should not have done this for
the number of students, although the dollars should have been added together.
Incidentally, he said, the Hastert Committee made the same mistake in their
interpretation of how ISU did this. So, Dr. Brim said, the Totals column in
the upper portion of Table 2 should be deleted from the report.
Illinois State and Northern are doing roughly the same thing in terms of
waivers, Dr. Brim said, as can be noted in the tables. This varies from
school to school depending on which sports they have and where the emphasis
is, but at each of the two institutions they amounted to a little over half a
million dollars, but Sangamon State, having just initiated some sports, has
less than $38,000 in awards and grants. Waivers are extremely important in
terms of dollars, Dr. Brim commented, but obviously they account for less
than the majority of the funds used. He called attention to Table 3 (State
Support for Intercollegiate Athletics), where according to RAMP documents in
FY82 we spent a little over $1.3 million in our System. This includes such
things as scholarship waivers, coaches' salaries, etc. We all know, Dr. Brim
said, that if we buy equipment out of appropriated funds for intercollegiate
athletics, our Regulations require that these expenditures will come from the
Income Fund. These are still appropriated dollars and some will maintain that
if these purchases come from appropriated funds in any manner - whether from
General Revenue or Income - if the money is not used for this it could be used
for other purposes. Looking at the information Staff was able to get from the
other two systems in the State, it can be seen that we seem to spend a little bit
more than the total spent by the Board of Governors, although two of their
institutions have intercollegiate programs which are practically at zero. We
also spend a little bit more than the SIU system. The U. of I. is not included
in the report, he said, and one of the reasons is that in the RAMP documents
the University of Illinois in past years has not been listing any appropriated
funds. In future years they may include some.
Dr. Brim then referred to Table 3- A (Non- Appropriated Support for Inter-
collegiate Athletics), which shows that we spend quite a bit more from non-
appropriated funds than from appropriated, about two and one-half times more.
79
These funds come from all kinds of sources, he said, and he was not able to
get a good breakdown especially by sport. These non -appropriated amounts
have gone up rather substantially over the years - from about $1.5 million in
FY 79 to almost $3.4 million in FY 82. Some of this is because of added conference
income, conference related income from gate receipts, student fees, etc.
The usual question which comes up, Dr. Brim continued, is how much is spent
and whether it is appropriate. He said he could not answer the question, and
he thinks if a vote were taken, or if individuals just wrote down a figure without
hearing what others think, we would come up with slightly different figures as
to an appropriate amount for an institution such as one of ours to spend for
intercollegiate athletics. Our institutions spend roug;hly 1% of their appropriated
funds on intercollegiate athletics, and about 2% of our total expenditures. He
said he has been assured by individuals on the campuses that some members of
our own conferences spend quite a bit more than we do, and we also know that
when you get into big time athletics, the amount of money which is spent is
very substantial. What does all this mean? Dr. Brim said he thinks the answer
to that question is really up to the Board. Is it interested in pursuing this
further, or does the Board think that this report, plus whatever the Hastert
Committee comes out with in terms of conclusions, is sufficient. Does the Board
want other information? He said he realizes that this does not answer the ques-
tions raised by Regent Henriksen in terms of what are appropriate levels of
student fees. That usually is a decision made by the students when they vote,
by the institutions when they present certain proposals to students for a vote,
and then when the proposals are brought to the Board. In past years this
Board has made the decision even though it might not have come up with the
same figures unless the presidents recommended it and the students voted for
it. The Board made the decision that a certain amount of money for student
fees is appropriate. This is something which the staff cannot really help, Dr.
Brim said, except tell the Board a little bit about what certain numbers are;
and it is then up to the Board to determine where the emphasis should be,
what is the right amount and what is not .
Dr. Matsler thanked Dr. Brim for the report. Staff has no recommendations
to make the Board.
Mr. Parker said he hoped that the Board would be provided copies of the
report of the Hastert Committee when it is published.
Ms. Orchowski, noting Tables 3 and 3- A for ISU, said these show a decrease
in state support dollars for the athletic program and yet we have a significant
increase in non-appropriated support - which is student fees. She said she
would like to know if the state is proposing that there is going to be a phase
out of state dollars and that student fees will be compensating the budget cut.
Dr. Brim said he could not give a definite answer as to what the state is pro-
posing. He said that ISU and NIU have made decisions in the relatively recent
past, largely because of budget crunches, that some changes had to be made
In some cases they decided to phase out a number of sports. Some of the
phase-outs occurred just this past summer and are not reflected in today's
report. Consequently if a similar study were done next year we would see
quite a difference in terms of sports being offered. He said he believes that
NIU dropped 8 and ISU dropped some a year or so ago. Part of that has been,
in his opinion , because of the financial bind from state appropriations and
their priorities. They said we just cannot put that much money from state
80
appropriations into intercollegiate athletics with all the other needs. So they
reduced it. Why the non-appropriated funds went up, Dr. Brim said, he
could not say, except that some of that may be due to added gate receipts,
changes in fees, student enrollments, etc. All of these things could be factors.
Mr. Gayles asked if we know how much of non-appropriated money is derived
from student fees themselves. Dr. Brim said he did not have the figures,
but it is a fairly sizable amount. Mr. Gayles noted that Dr. Brim had said
that a number of sports had been cut, but we are still working with the same
base figure in non-appropriated funds, and he thinks this is a little alarming.
Mr. Murray said he would like to play devil's advocate for a moment. We are
apparently graduating about 60% of our scholarship athletes. We can see the
dollars that we are spending. What would happen, he asked, if all the schools
in the Mid America Conference decided they would not have full rides anymore,
no scholarships, and just compete against one another? They would have the
same basic programs which they now have, but without the funding of the
scholarships. They would take the athletes that come to their schools without
great recruiting campaigns . Mr. Murray said this has a sort of logical appeal
to him. Student fees would no longer be used to fund the athletic scholarships.
He suspects the competition would still be roughly the same. What would be
wrong with adopting that type of a policy on a conference basis, he asked?
President Monat said he believes Mr. Murray's assumption that the competition
would be roughly the same was in error. He believes the competition would be
dramatically changed in terms of the institution's ability to attract and maintain
generally competitive athletes. We do play teams other than those in the con-
ference, he noted. Mr. Murray said he realizes that, but suppose we changed
that and just played conference opponents. The President said he thinks it
would be a lower level of competition, it just would not be the same. What
would happen, asked Mr. Murray? Dr. Monat said gate receipts would go down
drastically, and TV revenue would disappear. But if all of this were discounted,
Mr. Murray said, how would Northern for example end up financially? In terms
of appropriated funds, about the same, the President said, because appropriated
funds by and large are used to pay salaries.
Mr. Murray said he would be interested in knowing how many of the letter
persons graduate. He presumes these are the people who come on a scholarship
initially. President Monat said not all athletes carry scholarships. Mr. Murray
said he thought the figure in the report was for scholarship athletes, but perhaps
that is not true. He said he was sure it hadn't changed - the first couple of
months there is a big attrition in students, in athletes, etc., but after they
get letters, how many of those tend to graduate? Dr. Monat said he did not
have that information. Mr. Pembroke said he would speculate about two-thirds.
Ms. Burns said Dr. Brim had reported that our universities spend roughly 1-2%
of their funds on athletics. She would like to know what percentage of FTE
students actually take part in intercollegiate athletics. Would it be about the
same percentage? She thinks it would be interesting to know that number.
President Monat said he thinks it would be about the same roughly. Dr. Brim
referred to page 32 of the report where 507 athletes are listed for ISU. He
said he does not know what the undergrad FTE is, but he would assume that
we are talking about 16-17,000, since graduate students rarely participate in
intercollegiate athletics. That particular year, Dr. Watkins said, ISU's enroll-
ment was 19,500 (head count), of which 2100 were graduate students. He said
he could not reduce that down to FTE. So, Dr. Brim said, we are talking about
roughly 3%, and he would think that NIU would be about the same. But Dr.
Watkins said if we add the number of young men and women on any campus with
a reasonably full athletic program who are involved in some way through band ,
cheerleading, song-leading, that number could easily double. They are involved
in a different way, but they are still involved. Can we justify this expense by
saying that we are permitting young people who otherwise might not go to col-
lege an opportunity to get a degree, Mr. Murray inquired? Dr. Monat said he
thinks in some instances that happens.
Mr. Gayles said there is a follow-up question. How many of those students that
we go out and recruit and to whom we give scholarships actually graduate? How
many lose or forfeit their scholarshios? We see these figures and statistics,
and we think these are the people who finish from freshman year to senior year ,
but yet there is a drop-out there. Dr. Monat said his guess would be that in
terms of the students who come to NIU as freshmen and ultimately graduate,
there would be a higher percentage of student athletes graduating than regular
students. Dr. Watkins said he thinks that is fairly true at all universities.
That is probably because they have the scholarships and they are getting some
assistance, Mr. Murray suggested. President Watkins said the grant-in-aid
recipient, if that individual is a person of real need (and many are), he does
not have as good a deal as a student with need who gets an ISSC or Pell Grant.
The monetary value is restricted by the definition of grant-in-aid. These people
are not eligible for other aid beyond this. It's not as easy a thing as it might
look. Sometimes you will find that a student athlete actually makes a monetary
sacrifice .
Referring to the data relative to the percent of athletes enrolled during fall
semesters 1975, 1976 and 1977 who earned a degree, Mrs. Fitzpatrick asked if
it were correct that these were not just scholarship recipients. Dr. Brim said
these figures supposedly would include some that did not receive scholarships ,
adding that it is his understanding that the Hastert Committee did not get
these figures. One thing we have to be a little bit careful about in terms of
drop-out or graduation rates, he said, is that typically now the undergraduate
is more apt to drop out for a short time or change schools, particularly if
he is a pre-professional student. Also, if we would go a few years longer
and then go back to that same group we would probably find that more of them
did graduate. It is rather rare for more than 50% of the students to graduate
from most institutions within the typical four years. Dr. Brim said according
to testimony given to the Hastert Committee, the rates of graduation for
athletes is as good or better than the usual rate for non-athletes in practically
every school in the State.
Ms. Orchowski said she thought the tables were interesting in that they show
a significant difference in the actual monetary allocations to women's sports
and to men's sports. At ISU and NIU we are talking about a $900,000 difference,
and a $60,000 difference at Sangamon State. She said she thinks this is some-
thing that needs to be looked into a little bit more.
President Monat said there is a very simple reason for the difference . Support
is based upon participation in terms of the scholarships, certainly. And there
are federal guidelines, Title IX, which are followed very, very faithfully. Ms.
Burns asked what is the status of Title IX. She said she knows it has been
challenged but does not believe that the status has changed. Dr. Monat said
82
there have been two circuit court decisions in different circuits and they both
disagree with each other, so really nothing has changed.
Chairman Murray said he detected from today's discussion that everyone prob-
ably found the report to be about as he did - reassuring in some respects
that we are not spending more than we are and that we are compatible with
other institutions in the State and the country. His own decision is that the
amount that we are spending is realistic and we are getting good programs
for the amount of investment. There probably is not a big desire to change
this. He said he found the report well done and kind of fascinating, and he
wonders if we might continue the report on some sort of a yearly or bi-yearly
basis, just as an information item.
Mr. Gayles said he would like to see incorporated into the report more of the
philosophies expressed by Mr. Henriksen. Mr. Murray asked what he understood
those to be. To look more at the aesthetics, Mr. Gayles said, the programs
themselves underneath the facade of the black and white issue, the politics,
and the possible "back-doorness" of how the programs are set up and established.
Personally, Mr. Gayles said, he would like to see a closer look at how we as
institutions treat our athletes and the care we give them until graduation.
Perhaps a tracking method would be a solution to that.
Mr. Murray thanked Dr. Brim for the report. He reported that he and Mr.
Parker attended a fascinating session at the recent AGB meeting on intercollegi-
ate athletics. The one point that was made very clear is that the athletic pro-
grams at universities should not be sold on the basis of providing jobs in pro-
fessional sports. The figure for football, for instance, is way below 1% of all
the football players who ever reach the pro ranks. It was stressed that we
must not justify our programs or try and sell student athletes on professional
careers arising out of participation at colleges.
RECURRING INSTITUTIONAL MATTERS
Illinois State University - President's Report
Before presenting his Report to the Board, President Watkins said he would like
to thank Dr. Leon Boothe and the other vice presidents who handled the affairs
of the University so well during his enforced absence for eye surgery. He said
he was also grateful to all of the members of the Board and staff for the expres-
sions of concern. He said he appears to be well on the road to recovery from
the retinal problem.
The President asked that a tyoographical error on page 3 of his Report be cor-
rected. Also, on page 13, he asked that the spelling of the name of Edward
Andreasen be corrected. Dr. Watkins referred to the request for purchase
of the Video Educational Information System, noting that this had been reviewed
by the Facilities Committee yesterday, and he had been informed that the com-
mittee recommends approval by the Board. Finally, the President said, he would
ask that two Resolutions relative to land purchases which had been approved in
Executive Session be made a part of his Report .
Information reports were presented on:
Degrees Awarded on August 7, 1982
Headcount of Students, Fall 1982 (On-Campus)
83
Grants & Contracts (Research, Training, Service)
Bond Redemptions
Capital Improvements Projects - Progress Report
The following items were then submitted for action by the Board:
1. Personnel transactions for faculty and administrative staff and for
civil service emoloyees. A list of all reported transactions is appended
to the President's Report and will be kept on file at the University and
in the Central Office.
2. A list of purchases for the month, as appended to the President's Report
3. Land Acquisition
The following Resolutions, as approved in Executive Session, were sub-
mitted as part of the President's Report:
RESOLUTION
AUTHORIZATION FOR LAND ACQUISITION
ILLINOIS STATE UNIVERSITY
WHEREAS, the Board of Regents has reviewed a campus plan demonstrat-
ing the need for expansion of parking facilities; and
WHEREAS , implementation of said plan requires additional land in the
central area of the campus; and
WHEREAS, parcels of land are available to the University which would
enable the University to expand its parking according to said plan;
THEREFORE BE IT RESOLVED that the Board of Regents of the State
of Illinois, acting for and on behalf of Illinois State University, does
hereby authorize the President of Illinois State University to take such
actions as may be reasonably necessary to obtain merchantable titles to
the following described properties from the present owners of said
properties by warranty deed conveying the properties to the Board of
Regents for and on behalf of the people of the State of Illinois for con-
sideration as shown :
The north 55 feet of the west 100 feet of Lot 6, in
Block 1 in the Normal Twenty Third Addition to the
Town of Normal, McLean County, Illinois.
302 Normal Avenue, Normal, McLean County, Illinois
Amount of Consideration - $69,300 (Sixty-Nine Thousand
Three Hundred Dollars)
The West 50 feet, East 147 feet of Lot 3 and 4 in
Block 2, Twenty Third Addition to the Town of Normal,
McLean County, Illinois
404 W. Locust Street, Normal, McLean County, Illinois
84
Amount of Consideration: $55,500 (Fifty-Five Thousand
and Five Hundred Dollars)
FURTHER RESOLVED, that Illinois State University is authorized to
expend said specified amount from Parking Reserves.
RESOLUTION
AUTHORIZATION FOR LAND ACQUISITION
ILLINOIS STATE UNIVERSITY
WHEREAS, the Board of Regents has reviewed a campus plan demon-
strating the need for expansion of parking facilities; and
WHEREAS, implementation of said plan requires additional land in
the central area of the campus; and
WHEREAS, parcels of land are available to the University which would
enable the University to expand its parking according to said plan ;
THEREFORE BE IT RESOLVED that the Board of Regents of the State
of Illinois, acting for and on behalf of Illinois State University, does
hereby authorize the President of Illinois State University to take such
actions as may be reasonably necessary to obtain merchantable titles
to the following described properties from the present owners of said
properties by warranty deeds conveying the properties to the Board
of Regents for and on behalf of the people of the State of Illinois for
consideration as shown :
Lot 5 in Block 4 in the Normal Twenty Third Addition to
the Town of Normal, McLean County, Illinois.
213 N. University Street, Normal, McLean County, Illinois.
Lot 4 in Block 4 in the Normal Twenty Third Addition to
the Town of Normal, McLean County, Illinois.
215 North University Street, Normal, McLean County, Illinois.
Lot 3 in Block 4 in the Normal Twenty Third Addition to
the Town of Normal, McLean County, Illinois.
217 North University, Normal, McLean County, Illinois.
Amount of Consideration - $310,000 (Three Hundred and Ten
Thousand Dollars).
FURTHER RESOLVED, that Illinois State University is authorized to
expend said specified amount from Student Center Funds.
Mr. Parker moved for approval of the Report of the President of Illinois State
University, as amended. The motion was seconded by Ms. Orchowski, and it
carried unanimously.
85
Sangamon State University - President's Report
President Lacy said Sangamon State is pleased again this year to welcome as
a graduate student the former Student Regent from Illinois State University -
Steve Henriksen who is in the legislative internship program. Dr. Lacy said
interns who come to the SSU campus are an extraordinary group, and anyone
who has an opportunity to come to campus to meet them will see that a good
measure of the future leadership of the public sector of Illinois will very likely
come from one of these fine students.
The President distributed copies of an Addendum to the Faculty and Administra-
tive Employees Appendix to his Report (Associate Dean/IES), noting that he is
recommending the appointment of Leroy A. Jordan as Associate Dean of the
Innovative and Experimental Studies Cluster. Dean Jordan has been with the
university for a good many years and has directed the Applied Study Program.
He has a strong background in the public affairs arena, and brings some strong,
although not traditional, credentials to the deanship.
Information reports were presented on :
Enrollments for Fall 1982
Degrees Awarded Summer 1982
Reporting of a Gift
Grants and Contracts
Contracts with Visiting Performers
Capital Improvement Projects
The following items were then submitted for action by the Board:
1. Personnel transactions for faculty, administrative and civil service
employees. A list of all reported transactions is appended to the Presi-
dent's Reoort and will be kept on file at the University and in the Central
Office .
Mr. Riss moved for approval of the Report of the President of Sangamon State
University, as amended. The motion was seconded by Mr. Gayles, and it
carried unanimously.
Northern Illinois University - President's Report
President Monat , taking note of the reported retirement of Dr. Brim, said that
before joining the Central Office Staff, Chuck was on the staff at Northern
Illinois University, so their relationship goes back a good many years. Dr.
Monat said Dr. Brim will be missed very much by the Board and certainly by
the university staff who have worked with him .
The President distributed copies of an Addendum to the Purchases Appendix
(Color Camera System).
Information reports were submitted on :
Undergraduate Admissions for Spring 1983
Undergraduate Admissions for Fall 1983
Enrollment by Headcount , Fall Semester, 1982
Degrees Granted, August 1982
Grants and Contracts (Research, Institutes, and Studies)
86
Gifts to Northern Illinois University
International and Special Programs Expenditures
The following items were then oresented for action by the Board.
1. Personnel transactions for faculty and other employees. A list of all
reported transactions is appended to the President's Report and will
be kept on file at the University and in the Central Office.
2. A collective bargaining agreement with the American Federation of State,
County and Municipal Employees (AFSCME) representing food service and
maintenance employees at the Lorado Taft Campus. The two-year agree-
ment, effective August 15, 1982 through August 15, 1984, provides for
wage negotiations with such changes to be effective on or after January 1,
1983 and August 15, 1983.
3. A list of purchases for the month, as appended to the President's Report.
Mr. Parker moved for approval of the Report of the President of Northern
Illinois University, as amended. The motion was seconded by Ms. Orchowski
and it carried unanimously.
Mr. Murray announced that the next meeting of the Board of Regents will be
held on December 9, 1982, in Chicago, and he noted that Dr. Matsler is making
arrangements to hold the meeting at the Conrad Hilton, although it had been
suggested that he also explore the Westin Hotel facilities.
There being no further business to come before the Board, on motion duly made
and seconded, the meeting was declared adjourned. The next regularly scheduled
meeting of the Board will be held in Chicago, Illinois, on December 9, 1982.
David E . Murray
Chairman
Franklin G. Matsler
Secretary
87
Minutes of the Meeting of the
BOARD OF REGENTS
The Conrad Hilton, Chicago, Illinois
December 9, 1982
The regularly scheduled meeting of the Board of Regents convened at 9:00 a.m.
on December 9, 1982 in the Waldorf Room of The Conrad Hilton, Chicago,
Illinois. Mr. David E. Murray, Chairman, presided.
The meeting was called to order by the Chairman, roll was called, and the
following Regents were present:
Mr. Jerome R. Bender Ms. Denise Orchowski
Ms. Carol K. Burns Mr. D. Brewster Parker
Mrs. Clara S. Fitzpatrick Dr. Harry L. Wellbank
Mr. Montel Gayles Mr. David E. Murray, Chairman
Mr. James L. Wright entered the meeting after the conclusion of the Executive
Session .
Not present for the meeting were Mr. L. Milton McClure and Mr. Harold Riss .
Also present were :
Dr. Alex B. Lacy, President, Sangamon State University
Dr. William R. Monat , President, Northern Illinois University
Dr. Lloyd I. Watkins, President, Illinois State University
Dr. Franklin G. Matsler, Executive Director, Board of Regents
Representing the Joint University Advisory Committee were: (ISU) Dr. Virginia
Crafts, Dr. Thomas Eimermann , Mr. Leon Toepke and Dr. George Tuttle;
(NIU) Mr. Joe Koch, Mr. James E. Lankford, Dr. Annette Lefkowitz, Dr. Tony
Scaperlanda and Dr. Jerry D. Meyer; (SSU) Ms. Irene All sop , Dr. George
Gruendel, Mr. Jack VanDerSlik and Ms. Cindy Stephenson.
Others in attendance included staff from the Regency Universities and the
Central Office of the Board; Mr. James M. Winning, Legal Counsel to the
Board; and representatives of the student bodies and the news media.
Ms. Burns moved that the Board recess to meet in Executive Session. The
motion was seconded by Dr. Wellbank, and it carried unanimously.
The Board reconvened in public meeting at 10:00 a.m. Mr. Wright entered
the meeting at this time.
Mr. Murray reported that in Executive Session the Board authorized Northern
Illinois University to institute litigation against the publisher of the yearbook
for violation of contract. Also discussed were the positions of Presidents,
other administrative positions and salaries. Mr. Murray noted that in this
regard the Board only wishes that it had money available to go along with
its wishes.
88
MINUTES OF OCTOBER 21, 1982
The Chairman directed the attention of the Board to the minutes of the meeting
held on October 21, 1982 and asked if there were any additions or corrections
to be proposed. There being none, on motion by Ms. Burns, seconded by Mr.
Parker, the minutes were unanimously approved as submitted.
CHAIRMAN'S ITEMS
Mr. Murray asked President Lacy to present to the Board the newly chosen
Student Regent representing Sangamon State University, Ms. Janine Toman.
Dr. Lacy said he was pleased to introduce Ms. Toman who is a graduate stu-
dent at SSU, having completed her undergraduate work at the University
of Illinois in Urbana where she was very active in a number of things including
the racketball team, the Faculty- Student Senate and other activities. Ms. Toman
was a member of the National Honor Society in her high school at Western Springs
Mr. Murray administered the oath of office to Ms. Toman and welcomed her to
the Board.
REPORTS TO THE BOARD
Board of Higher Education Meeting
Ms. Burns reported that among the items acted upon by the Board of Higher
Education at its last meeting was approval of new units of instruction, research
and public service for public universities. Included were the MFA in Theater
Arts and the long-awaited Ph.D. in Biological Sciences at Northern Illinois
University; and a new administrative unit at Illinois State, the Department of
Military Science. The BHE also had some discussion about the FY84 budget
and the current budgetary situation of the State. She said she would not
go into the details of this discussion inasmuch as Dr. Matsler would take up
this matter at the appropriate time in the meeting today.
Joint Facilities /Finance Committee Meeting
Mrs. Fitzpatrick reported that the Finance and Facilities Committees met jointly
on Wednesday afternoon and considered three items: the recreation facility at
Northern Illinois University, the Governor's budget recision and and the Regency
System's response to that, and the University Guidelines 1982. This latter item
will be presented to the Board for action in January, she advised.
With regard to the Governor's budget recision, Mrs. Fitzpatrick said, a Reso-
lution has been prepared, which she would read to the Board after some back-
ground on this matter was presented by Dr. Matsler.
Dr. Matsler said as probably everyone is aware there has been declared in the
State of Illinois a financial situation which has resulted in the Governor recom-
mending a cutback of $164 million for the current fiscal year. This $164 million
has been allocated by the Governor in such a way that all of higher education
in the State will have to provide $20.4 million. In other words, the Governor
and the Legislature have come upon a way by which the $164 million shortfall
can be impounded from appropriations made for this current fiscal year, and
higher education's share of the shortfall is $20.4 million. Of the $20.4 million
89
the Regency institutions' share is $2.4 million - roughly 2% of the General Rev-
enue dollars in the operating budgets and including IBA rentals and retirement
for each of the institutions. Dr. Matsler said a breakdown of the amount is for
ISU $938,000+, for NIU $1.2 million, for SSU $260,700, and for the Central
Office $12,400. These are the funds which we will not have available for the
current fiscal year.
Dr. Matsler said we are also faced with the situation where the Board of Regents
has already authorized the institutions to provide a 3% salary increase for faculty
and staff effective January 1, 1983. When the Board passed that resolution, he
said, we had been assured that there was no problem relative to the resources
of the State of Illinois. Now we do have problems. Some of the institutions in
the State wanted to go ahead and give the 3% and find the shortfall funds from
other available lines, and this was discussed very carefully among the institutions
and other systems. All systems have agreed now to recommend to their respective
boards a compromise by which the 3% salary increase would be deferred until
April 1. However, that is a deferral that is still a little bit up in the air, he
said, because we are not quite sure but what there will be another recision.
In meeting with the Governor last week, they discussed the possibility of a
second recision , and his statement was that he is not sure but what maybe there
will be another shortfall. As a matter of fact, Dr. Matsler said, some are saying
that the shortfall is not $164 million as we now have it, but perhaps it could go
as high as $300- $350 million. We must proceed as though the $164 million is the
shortfall for now, but we cannot be sure but what the "other shoe will drop".
Yesterday in the joint meeting of the Finance and Facilities Committees a resolu-
tion was prepared for consideration by the Board, he reported.
Mrs. Fitzpatrick then presented the following Resolution to the Board and moved
for its adoption :
WHEREAS, the Board of Regents, at its October 21, 1982 meeting,
authorized the Regency Universities and the Central Office to grant
salary increases averaging not more than 3% to faculty and staff
effective on or about January 1, 1983; and
WHEREAS, at the time that authorization was made there was the
expectation that all of the funds appropriated by the General
Assembly to the Board of Regents would indeed become available
as needed ; and
WHEREAS, the Governor and the General Assembly have in effect
rescinded approximately $2.4 million in the Board of Regents Fiscal
Year 1983 appropriations; now, therefore, be it
RESOLVED that the Board of Regents hereby direct the three
institutions and the Central Staff to defer this 3% increase until
further consideration by the Board at its March meeting; and be it
FURTHER RESOLVED that wage provisions in the contracts with the
various unions agreed upon by the institutions and awaiting approval
by the Board of Regents be deferred.
90
Mr. Bender asked if it was not at the BHE meeting- in Mat toon that Dr. Mandeville
assured the Board of Higher Education that the funds were available. Dr. Matsler
said it was his understanding that the Executive Director of the BHE met with
Dr. Mandeville a few days before the November meeting of the Board of Higher
Education, and at that time it was thought that the situation was in pretty good
shape. Was that before the elections, Mr. Bender asked? Dr. Matsler said he
believes that it was. Mr. Bender said it certainly did not take them long to
find this out after the election. Mr. Murray noted that Mr. Stevenson had
pointed this out throughout his whole election campaign. Mr. Bender said he
just thinks it is unfortunate that they said they had the money at that time and
then shortly after the election find out that they did not have it .
The motion for adoption of the Resolution was seconded by Mr. Parker.
Mr. Wright said he must raise a couple of questions. He said he thinks right
now we are headed down the same road that he has been on with the Chrysler
situation. It is rather curious that this is happening now right after the elec-
tion. We had this 3% increase put together, and now we are saying that it will
be March before we can act on it again. These are the kinds of things he does
not like, Mr. Wright said. He said he does not like the statement that this will
be considered by the Board again in March, and thinks we should say that the
increase will be effective in March. That is his personal opinion. Mr. Wright
said he understands that the state will have difficulty in finding funds, but
sometimes we do find things when we have to. He said he thinks we should be
very careful about how we enter into these types of agreements to defer things.
He thinks that things are happening that we do not know about. The next
thing we know there will be a cut coming forth - that is what he sees in the
future in March. Not only will we not get the 3% increase, but we will get a
3% reduction, based upon the fact that they don't have the money.
Mr. Murray said he did not wish to duplicate all the discussion that occurred
during the committee meeting on Wednesday, but he would ask how much consider-
ation was given to cutting back some programs in order to protect the salary
increases. Are we going to just sidestep that issue and just keep on holding
the line? Suppose we get another shot in March or April and get another cut-
back? Are we going to keep all the programs, keep all the people, or are we
going to start making some tough decisions protecting some of the salary
increases?
Dr. Matsler said he sympathizes very much with Mr. Wright's comments, but
the problem he sees is that this Board cannot very well take action to give
money that it does not have. The Legislature and the Governor have agreed
that this money should be impounded, so we are probably boxed in on this.
With respect to Mr. Murray's question as to whether or not we should be cut-
ting back on programs, Dr. Matsler said he thinks we'll have to cut back on
programs, but we want to remember that we are in mid-year and we have con-
tracts with people, and it would appear to him to be a mistake to cut back on
programs in mid-year if we can find the funds to protect the positions that we
have. Mr. Murray's comments are very appropriate in terms of the new aca-
demic year, Dr. Matsler said, and he believes that we are going to have to
fact this problem in another year. We really should be looking to find ways
that we can actually have the money in our appropriations. There is going
to have to be a revenue enhancement program, and in his mind we should be
91
getting- behind a push to perhaps increase the income tax very slightly in
order to assure the institutions that they can continue to offer programs to
the number of students that they have. We must remember that if we drop
back on programs we are going to be turning back students, Dr. Matsler
said, and he does not think that we want to do that either. We are really
caught up in a mid-year adjustment. As to Mr. Wright's suggestion that the
Resolution should state that the increase will be effective in March, Dr. Matsler
said he would prefer that it state that the increase would be favorably considered
with the intention that we would actually provide the 3%. However, if the
other shoe should drop and we have fewer dollars, then we would be in very
bad shape to have taken action and then have to rescind it .
Mr. Murray said he wishes he were as sure as Dr. Matsler that the state will
adopt an increase in the income tax and that there is going to be a nice big
increase for higher education. But he just believes that the universities would
be well advised to have some contingency plans going for financial exigency
before we are right up against the wall. Mr. Murray said he thinks it is mis-
leading to keep promising that there is going to be a big tax increase, and it's
time for some real hard planning in order to keep these salary ircr-jsaBes viable .
He just does not believe that we are going to continue to get more and more
money, and it seems pretty obvious that is what the Governor is saying.
Dr. Matsler said in his view our institutions, as well as any of the other insti-
tutions in the state, are prepared for a financial exigency if, indeed, it comes.
We do have our Board Regulations, we have a procedure to follow. How are
the plans of the institutions coming, Mr. Murray inquired? The point is, Dr.
Matsler said, that we are not prepared today to say that in case we have fewer
dollars we are going to eliminate this program or that program. Doesn't Dr.
Matsler think that would be a good idea, Mr. Murray asked? Not at all, Dr.
Matsler responded, because if we do that today that would put it on the block
for anyone who wants to chop at it - any particular program. Perhaps the
presidents could speak to this better than he, Dr. Matsler said, but we will
come up with the cutbacks if, indeed, we have to. But the point he is trying
to make is that we are not quite ready to say publicly what are the weak pro-
grams, what programs are in disfavor; and he does not believe that we should.
With regard to the program issue, Ms. Burns said, at the last meeting of the
BHE there was an excellent approach which our Board might duplicate which
does not single out programs in the way that the Chairman and Dr. Matsler
just referred to, but rather identifies them in terms of shifts in student demand.
Some very interesting conclusions came out of that report, she said, and she
would like to see the Board duplicate this kind of an approach for our programs
and be ready to make those announcements or decisions on a student demand
basis when they occur. Ms. Burns said she did not want to go into the whole
report, but there is an interesting conclusion in it that states that almost half
the programs statewide show an increase in unit costs at the same time the
level of resources available to support each program has declined. This might
sound unusual, but there are certain reasons for it. She thinks that we should
be able to identify these programs and be prepared to make changes.
Mr. Murray said he, for one, would rather see us proceed with the salary
increases and scale down programs if we have to. He thinks this would be
a lot more honest as far as students are concerned if we do some planning ahead
and tell them what programs are going to be cut in a year or two. There would
92
be a lot less trauma than if we wait right up to March or April and we get
another cut and then all of a sudden just announce full-scale cuts. We would
also be doing a good job of allocating our resources, Ms. Burns commented,
which she thinks is one of the Board's primary goals in this whole exercise.
President Monat said he would offer two observations. One has to do with the
analysis done by the BHE staff, and he would point out that that analysis
focused only upon majors in orograms. For example, he said, there has been
a decline in English majors, yet he thinks English departments at universities
are busier than they ever were because it is one of the major service departments
in any university. We have had enrollment increases that are devastating in
English at the same time we have a decline in English majors. The flaw of the
BHE study was to focus upon majors, not upon enrollments. Take a look at
English, History, Sociology, Mathematics and other departments, the president
suggested, where there have been declining majors, and these departments have
a greater teaching burden than they have ever had because majors of high
student demand in Business and other areas rely upon these service departments
to educate their students. So, to focus only upon those programs where there
has been a decline in majors really leads us down a path which would be devas-
tating to the integrity of the university, Dr. Monat said. Ms. Burns said she
thinks that is a good suggestion, and no one mentioned that at the BHE meeting.
President Lacy said he would point out also that the study covered, he believes,
only 32 fields of study. It was not at all comprehensive and many of the fields
of study that were left out are important ones in the universities. For instance,
Medical Technology was not one that they had listed as well as a number of other
professional fields. It is not really an adequate look at the total picture on
student enrollment and program costs throughout public higher education in the
state. Dr. Lacy said he wished the presidents had had an opportunity to speak
to this at the BHE meeting, because these points were not covered. Another
point which should be made, and he thinks it is true for the most part in our
three institutions and in public higher education in the state in general, is that
we do believe that roughly the mix of programs we currently have is indeed in
the best interest of the state, and it is important to be preserved for the future
economic development in this state. Dr. Lacy said the institutions believe we
have a key role to play in turning this state around economically. If we start
slashing programs very early then we are going to be passing the buck on our
responsibility to play a key role in the economic turnaround. Finally, the presiden
said, obviously we have to look at student enrollment as this study did, but that
needs to be only one factor among a number of factors in the planning process.
There are a number of other factors which need to be balanced when we get
down to the final decision-making. He would argue that it is too early for us
to be identifying specific programs at this time that we believe are not in the
public interest, and that strategically we ought to wait until a little bit later
in the budget process before we do that.
President Watkins said he would make one additional observation. Demand is
not constant. A program which is very hot at one point can cool off at another
when the job possibilities begin to diminish because of the production of majors
in that area. We want to be careful that we don't commit the error of dis-
mantling programs that we might wish later we had just because they are maybe
currently not as much in favor as something else. There are areas right now
that are not as hot as they were two or three years ago, when everyone felt
that they would continue being in high demand by students because there
would always be jobs out there. President Watkins said he would submit that
93
the kind of planning which has been suggested must be done and to the best
of his knowledge it is being done on the three campuses.
Mr. Murray said that would satisfy him if he is assured that there is something
going on. Dr. Watkins said that is why they have as a major university com-
mittee one called the Needs and Priorities Committee, and he believes that the
other two institutions have the same kinds of things. Planning goes on on an
on -going basis, hours and hours are spent in setting priorities and goals and
trying to decide which areas need enhancement and which can sustain reductions
The system of quality programming is very much a part of the effort at ISU.
Ms. Burns said she is sorry if her comments were misconstrued, because she
does not believe she said anything about slashing programs. What she was
talking about was allocation of resources and student demand, and she is sure
we have the brain power to improve on the BHE staff report at the Board of
Regents level. She found the report a most concrete and helpful one about
programming and unit costs and how they shift, and they do shift all the time.
Ms. Burns said she thinks it would be very helpful for the Board and all of
us to know exactly what the program statuses are in our universities and where
we do have to make shifts and changes.
We are doing this all the time, President Monat said. We have in the Regency
System the most rigorous, exacting program review process in existence, and
we were a pioneer in Illinois in higher education at the state level. That is
what program review is all about. Every five years each program is thoroughly
examined and these questions are raised in that process - high priority , shifts
in demand, reallocation. It is an on -going process and happens day in and
day out. It becomes much more urgent now than it has been in the past and so
the process itself has become more urgent and more exciting. The universities
are not oblivious to the realities. Unfortunately, they are probably more
engaged in these realities than the Board. This is their bread and butter, it
is their business.
President Watkins added that because of the tautness of funding they do not
have the luxury of ignoring shifts in demand, they have to meet them. So,
even if they did not agree philosophically (which they do), they would be
doing it anyway, simply out of practicality.
Mrs. Fitzpatrick said she thinks it would be worth having the whole Board
look at the BHE staff report, and Dr. Matsler said he would see that it is
distributed, but he would also say, as pointed out by Dr. Monat, we have
pioneered this in a way in which we are aware of these fluctuations and changes
in demand. He asked Dr. Groves if he would comment on this for the Board.
Dr. Groves said there are some serious methodological flaws in the BHE staff
report, but it also deserves a very substantial analysis at both the institutional
and staff levels. He would suggest that it would be an appropriate analysis
to be done by staff. He would hate for the Board to look at the report without
such an analysis going along with it which would point out the serious flaws
he feels are in it, as well as the steps being taken in this direction by our
institutions. This would be a useful exercise, and that sort of a report would
be helpful.
Mr. Murray said he would like for Staff to do this.
94
President Monat said all he had been trying to focus on was the incompleteness
of the BHE analysis - not that the analysis was wrong-, because it did point out
one dimension of the shift in demands. What it did not focus on was the other
side of that analysis. It just focused on student majors and on that point it was
a very useful document. The real bottom line right now. Dr. Lacy added, is
whether the programs that we would probably cut from the three institutions are
really more valuable to the people of Illinois than programs that might be cut from
such departments as the Department of Transportation or the Department of Com-
merce, or from other parts of state government. The real bottom line is compe-
tition for available general revenue dollars between higher education and the
various other units of state government. He said there is no doubt in his mind
whatsoever that those of our programs which we view as those most likely to
be cut are indeed more important to the people of Illinois than many other acti-
vities of state government being funded entirely out of general revenue funds.
President Lacy said while he agrees with the Chairman he would point out that
the states which currently enjoy the recognition of being high technology
states - Massachusetts, North Carolina and California - are states which made a
commitment and have stayed with the commitment. Sure, they are having to
tighten their belts too, but the commitment to higher education is still there.
He said he would submit that if Illinois is in fact serious about getting into a
leadership position in high technology, the one area in which it really had better
not defer maintenance on or cut back on too much is higher education .
Mr. Murray said he did not disagree with this, but surely the presidents are
not saying that every program at the university is a high tech program. No,
President Watkins responded, what they are saying is that a great many of them
are not directly related to high tech but they do provide the basis for those
programs which are - they provide the mathematical, grammatical and sociological
bases for those programs.
Ms. Burns said she would hope that as we do this exercise, we would keep an
eye toward the future and toward arguments that we might make to direct
resources in our direction when they are available for redirecting. She would
rather not be past-oriented, but rather future-oriented, particularly right now.
President Monat said the Chairman was present at and a part of a conversation
which took place at his house about ten days ago with the Director of the
Fermi Lab, who was most eloquent in pointing out that at least in terms of the
developing quarter - Chicago westward - a critical link in his mind in the future
of that part of Illinois are the institutions of higher education, and specifically
Northern Illinois University. Yes, Mr. Murray said, and he also indicated that
one of the big inducements was perhaps a scientific high school which North
Carolina has, and New York also has a couple.
Dr. Virginia Crafts said she had been instructed by the Joint University
Advisory Committee to make some remarks about this subject, so she would just
like to react to what she has heard this morning. She thinks there is a great
appreciation of the supportive comments that have been made by various Regents,
and in particular the comments by the presidents in regard to supportive reten-
tion of programs in the Regency institutions through on -going, strenuous,
extensive and systematic review of programs. It would be her hope that the
Board would take note of those comments and give them real consideration.
Secondly, the JUAC did discuss the programs that are associated with recent
developments in the budgetary situation, and she would like to thank Dr. Brim
for joining their group to explain and clarify the current and projected budgetary
95
situations. JUAC feels that the impact of projected budgetary cuts for higher
education, and particularly for the Regency institutions, should be clearly
recognized. Cuts in the budget will cause substantial negative effects upon
the primary mission of the institution, quality education for students. It will
thwart the development of human resources which elected public officials from
all parties have emphasized as the basis for long-term recovery within the state.
Personally, she would compliment the Board for the very sincere efforts to
resolve a very sticky problem. JUAC is aware of the problem also, but is
most appreciative of the Board's consideration of it.
Mr. Murray said he had not discussed this with Mr. Wright, but he still feels
that what is going to save the American economy is going to be an increase in
productivity, and he would challenge the faculties and universities, as he did
a year ago, that salary increases are a lot easier to sell if we give some indi-
cation that there has been an increase in productivity on the campuses. He
said he does not know whether it is happening or not, but it is happening all
over American business and industry, and he does not believe that we are exempt
Mr. Murray said he does not know if this means an extra hour of teaching or
what, but we are just kidding ourselves if we stick our heads in the sand and
say we are immune, just sit back and say we are going to have an increase in
the income tax. He said he just does not think that is going to happen, and
as close as he feels to higher education and recognizes the need to keep our
universities great , we have to be realistic .
The question before the Board for adoption of the Resolution was called for a
vote, and the motion carried unanimously.
Dr. Crafts said the Joint University Advisory Committee would like to go on
record as strongly concurring with the suggestion made by Dr. Matsler at
the November meeting of the Board of Higher Education, that a tax increase
be sought as one means of helping to alleviate financial problems in higher
education. The JUAC strongly urges the Board to exert every effort in working
for a tax increase and enhancement of the financial support for higher education
in Illinois.
Mrs. Fitzpatrick continued with her report on the joint meeting of the Finance/
Facilities Committee.
The Committees discussed the University Guidelines 1982 at the meeting on
Wednesday. She said Mr. Beahringer of the Staff has worked very hard on
this matter, and while the matter would not be presented for action by the
Board until January, she ask Mr. Beahringer to report briefly to the Board
today.
As most people know, Mr. Beahringer said, the Legislative Audit Commission
and the universities developed guidelines for the handling of non- appropriated
funds, and those guidelines developed in 1977 had a lot of faults. They have
now been revised and approved by the Legislative Audit Commission on Novem-
ber 30. The committee discussed many aspects of the Guidelines yesterday,
particularly the exception for ISU. The unique situation of Illinois State is
not mentioned in the Guidelines as written, but an exception has been formu-
lated which will meet their needs in the bond revenue areas. The committee
also discussed the proposal by the LAC that the Board of Higher Education
and the universities explore the possibility of eliminating what they call sub-
sidies - retirement, employee benefits in bond revenue areas. The BHE and
96
the universities are to present a plan to the Legislative Audit Commission
by 1985 for the aopropriate funding of those benefits, with implementation
of the plan by 1990. Mr. Beahringer said that the discussion yesterday was
that hopefully the Board's sentiment in January would be that the Board feels
it is appropriate to continue funding of these benefits from appropriated funds
As Mrs. Fitzpatrick reported, he said, the University Guidelines will be pre-
sented to the Board in January for action.
Mr. Winning commented that he thinks the compromise worked out between
Mr. Beahringer and members of the LAC is the best possible one that could
be obtained, and he should be commended for doing an outstanding job.
President Watkins said a lot of the work done by Mr. Beahringer was on
behalf of ISU. The exception was rather difficult to work out and to secure
approval of it by the Commission; and Illinois State is very pleased about this.
The other item on the agenda of the joint committee meeting, Mrs. Fitzpatrick
continued, was the proposed recreation facility for Northern Illinois University.
She called attention to the addendum which had been distributed to members
of the Board detailing the action which is being requested of the Board, and
moved for approval by the Board. The motion was seconded by Mr. Parker.
Dr. Matsler explained that what is being requested is:
approval to employ Kessler, Merci and Associates as architects
for an initial contract of $150,000 which will include preparation
of all bid documents, final advertisement and receipt of bids and
evaluation of same;
approval to proceed in acquiring construction bids;
preparation of recommendations to the Board of Regents relative
to the construction of the project ;
approval of Continental Illinois National Bank and Trust Company
of Chicago as manager and underwriter of the bond offer;
authorization for requesting bond ratings;
authorization for the preparation of draft documents and the
initiation of other related activities necessary in preparation for
a bond offering;
directive to engage bond legal counsel on the recommendation of
both James Winning, Legal Counsel of the Board, and the Continental
Bank, with authorization to commence necessary legal activities
related to the construction and financing of the project ;
preparation of a summary report on financing to be presented at
the January or February meeting, which shall include drafts of
all offering documents, bond ratings, market analysis, disclosures
and amended schedule.
Mr. Murray asked Ms. Burns if, as chairman of the Facilities Committee, she
had anything to add.
97
Ms. Burns said she thinks everyone at the meeting yesterday tried to come
out of the meeting with two assurances: that the numbers, figures and data
relative to the project have been thoughtfully and accurately collected, and
that the project was still wanted by the students. She said she believes that
everyone was assured of that, and the conclusion was to support the project.
Mr. Murray noted that if this is approved today and then the Board decides
in January or February not to go ahead with it, we will have wasted $150,000.
President Monat said he would not term it a waste, but rather an investment
in a future decision.
Mr. Murray asked Mr. Gayles how he assessed the student desire for the
project. Mr. Gayles said at the last Board meeting he asked for enough time
to go back to the student body for a reaction as to whether the results of
the earlier referendum were still valid and in effect. The Student Association
which represents the campus population has given wholehearted approval to the
project. This is something that is primarily funded by student fee dollars,
Mr. Gayles pointed out, and student opinion is that this is a good bargain.
President Monat added that he would like to read into the record the text
of a memorandum which he had received from Jim Corbett, President of the
Student Association :
As you are aware, there has been strong student support for the
proposed recreation facility since discussion on the facility first
began.
Since that time, students at Northern have consistently demonstrated
their support for the facility. Over two years ago, the student body
passed a referendum assessing themselves twenty dollars per semester
to pay for the recreation facility. Since then, the Student Association
Recreation Committee has been involved in many matters relating to
the facility such as its design and the allocation of space to various
activities. Most recently, at its meeting of November 21, 1982, the
Student Association Senate voiced its support for the facility by
overwhelmingly oassing a resolution extending the validity of the two
year old referendum through the current fiscal year. However, the
Senate attached a rider to the resolution stating that it would have
no effect until the fee assessed students for usage of the racquetball/
handball and tennis courts was removed from the User Fee proposed
for the facility. SARC also unanimously voted to reject any facility
usage fee for students.
As a result of these actions , the student user fee was removed
from the proposal. In another show of support for the facility the
S.A. and SARC have vowed to work with the administration in develop-
ing alternate funding sources to account for the loss of revenue caused
by removal of the student users fee . With the removal of that fee
there now exists no barrier to wholehearted student support for con-
struction of the recreation facility.
As has long been recognized by students, there exists today, more
so than ever before, the need for a facility offering comprehensive
open recreation on campus. The actions of SARC, the S.A. Senate,
and the entire student body, along with the growing interest in
physical fitness, clearly demonstrate that the students of NIU
wholeheartedly support the construction of the recreation facility.
I ask that you convey this message to the Board of Regents.
What does this provide for part-timers, Mr. Murray asked? Is the fee to be
pro-rated? Yes, the President responded.
Mr. Murray asked the President if it bothers NIU at all to announce this
project at the same time the Governor is cutting back. Dr. Monat said there
is a matter of sensitivity, but as he explained to the committee yesterday,
they have to look at NIU not just next year and the year after, but what is
going to be 30 - 50 years from now. In his judgment students are thinking in
that time frame. We are all concerned about student recruitment and retention
over the next half century. Dr. Monat said in their judgment the facility is
needed, and he wishes they had it now. If the Board authorizes the university
to move down this oath today, and the reports that come back in January or
February with respect to bids and with respect to financing lead to the conclu-
sion that the project cannot proceed, then he would not recommend to the Board
that the project proceed.
Ms. Burns said she thinks the university has used very good sense in waiting
for the bond market rates to come down, and they will continue to do so. She
thinks a strong point in our favor is taking very great care to plan this project
for the appropriate time. There has been some element of good sense involved in
the planning. It has been almost three years since this was first discussed.
The question before the Board for approval of the NIU recreation facility
project was called for a vote, and the motion carried unanimously.
President Monat expressed his personal appreciation and that of the university
to the Facilities Committee for its patience and assistance over the past three
years, and to Mr. Beahringer and other Board staff who worked closely with
the institution to make today's action a reality.
As far as need is concerned, Mr. Murray said, he thinks this is long overdue;
and he hopes we are not making a mistake in the amount of dollars. There is
a reason why the bond market is coming down, he noted, and that is because
dollars are more precious. But, let's all hope that we are doing the right
thing.
Mrs. Fitzpatrick reported that the Merit Board did meet last week, and while
she was unable to be present, Ms. Marsha Murray of the Staff did attend and
furnished her with a report on the meeting, which she would like the Board to
hear.
Ms. Murray said that on a substantive level, the Merit Board has a joint bene-
fits resolution which covers all civil service employees. That resolution is
merely advisory to the Board of Regents and the other systems. The Merit
Board did revise its policy so as to allow the use of earned vacation during
probationary periods. In January Staff will be bringing to the Board an
amendment to our Board Regulations which would allow - if the Board chooses -
the incorporation of that change as an employee benefit.
99
In a related matter, Ms. Murray reported, the State Universities Civil Service
System has an advisory committee, the membership of which is on an elected
basis by the employees who are civil service status. The representative from
Sangamon State, Ms. Jane Lauterbach, has announced that she will be resign-
ing' from her position at the university, and Ms. Murray said she would simply
like for the record to reflect that Ms. Lauterbach was an able representative
of the civil service employees of SSU.
President Lacy added that Ms. Lauterbach was indeed an extraordinary repre-
sentative for all employees of the institution and did an exceptional job of
reoresenting us on that committee. She resigned to join her husband in private
business, and was a major loss to the university.
Personnel Committee
Dr. Wellbank, chair of the committee, said he would defer his report until
the Executive Director's Report was made to the Board.
Joint University Advisory Committee
Dr. Virginia Crafts, chair, said she was pleased to introduce Ms. Cindy
Stephenson as a new student JUAC member from Sangamon State University.
At the meeting on Wednesday, Dr. Crafts reported, the Joint University
Advisory Committee discussed the possibility that, as was done in the Spring
of 1982, there might be in the Spring of 1983 some sort of a plan to have a
get-together for the Board, Staff, JUAC and possibly other invited persons.
The Committee recognizes that there are financial constraints which would
impose limits on such a meeting, but they would like to present some ideas
to the Board as to the nature of such a gathering should the Board be willing
to support it. With this in mind an ad hoc committee has been formed to
develop some program alternatives which the Committee will then review with
Board staff and, hopefully, then bring the ideas to the Board. The ad hoc
committee is composed of Irene Allsop from SSU, George Tuttle from ISU,
and Annette Lefkowitz from NIU, who will serve as chair of the committee.
State Universities Retirement System
Mr. Bender said he merely wished to thank members of the Joint University
Advisory Committee for the superior job they did on the issues paper relating
to the State Universities Retirement System. Mr. Hoffmeister, Executive
Director of SURS, has requested permission to make a copy of the paper avail-
able to all employers covered by the system, and he understands that the
employers will then distribute it to their employees. This issues paper has
been most helpful, Mr. Bender said. Mr. Murray said he would agree that
it was a very good paper.
EXECUTIVE DIRECTOR'S REPORT NO. 136
Dr. Matsler reported to the Board that a few weeks ago he had the pleasure
of visiting with Mr. Charles Shuman, a former member of the Board. Mr.
Shuman is in good health and expressed his regret at not being on the Board
anymore, but asked that his greetings be extended to everyone. Dr. Matsler
said he also has had an opportunity to talk with Jim Patterson by telephone ,
and he also sent his regards to the Board.
100
Section I - Legislative Report
Referring- to the Congressional elections. Dr. Matsler said it is the consensus
of most observers of Congress generally that there will be no great changes in
the coming year with respect to the attitudes of Congress toward higher educa-
tion. There will be some, but not a lot. With respect to the Illinois General
Assembly, as is pointed out in the report there will be a new kind of legislature
in the coming years, with the new single member House districts. The report
also indicates a summary of some of the changes which will occur in the leader-
ship which will have some effect on the way the General Assembly operates.
At the federal level, Dr. Matsler said, it appears that the tuition tax credit
issue is dead for this year, as well as the balanced budget amendment. The
jobs training bill is still being developed and the results of that are not avail-
able and will not be for a while. The Pell-Nickles bill is a very interesting
one which would direct the institutions to determine whether or not recipients
of Pell grants are maintaining a C average. Many institutions, of course,
already have this provision in their own rules and regulations.
Dr. Matsler reported that President Watkins was recently elected to a three
year term on the board of directors of the American Association of State Colleges
and Universities, and additionally, Dr. Monat will serve as chairman of the
AASCU Committee on State Relations, Dr. Lacy chairs the Committee on Upper
Level Colleges and Universities, while he will serve as chairman of the Federal
Relations Committee.
With reference to the Pell-Nickles bill, President Watkins said Senator Claiborne
Pell has been an acknowledged leader in higher education and funding for it
in the House and Senate, and when you oppose something on which he has put
his name, you do not do it lightly. However, Dr. Watkins said, he did write
to Senator Pell because of a hidden possibility in the bill which disturbs him
a great deal. The President said he believes that every institution has
designed a system of academic progress or grade necessities for a student to
stay off probation. In other words, every university of which he is aware
will eventually separate a student if the student continues to do badly. Those
are institutional policies. His concern with the bill includes a concern for the
massive amount of paperwork, but the most important thing is that Pell grants
are intended to most help the disadvantaged students from poor families. Dis-
advantaged students from poor families frequently come from disadvantaged
educational situations where the high school has not adequately been able to
prepare these young men and women, and sometimes it takes them a while to
get on their feet. Many of them do that and are successful graduates and
successful people. But to insist on a C average in the first year, the President
said, seems to be counterproductive with reg'ards to the kinds of people that
we are trying to mainstream into higher education and better lives in this
country. He said he had written Senator Pell suggesting that this is not in
the best interest of young men and women coming from disadvantaged back-
grounds which Pell grants are designed to help. He urged others to also
write to the senator.
What is the rationale for this bill, Mr. Murray inquired? Dr. Watkins said
he could not answer that, except to say that in times when there are restricted
resources, there may be a feeling that this is one way of cutting down on the
number of potential recipients; or maybe there is a rationale which says that
101
if you are going- to take money from the federal government you ought to have
a C average. But his point, Dr. Watkins said, is that institutions have in
place regulations which assure that students progress so that they can graduate.
Section II - Collective Bargaining Agreements
Dr. Matsler said a number of collective bargaining agreements would appear in the
Presidents' Reports later in the meeting, and he would like the record to show
that the Board would not be requested to approve these agreements in their
entirety, but that the wage provisions in the agreements are being deferred
in accordance with the Resolution earlier adopted by the Board.
Illinois State and NIU will be presenting the following contracts, Dr. Matsler
advised, and these have been reviewed by Staff:
(1) Illinois State University, Board of Regents and Fraternal Order of
Police (Mackinaw Valley Lodge #67)
(2) Illinois State University, Board of Regents and International Union
of Operating Engineers - Heating Plant Employees (Local Union 399)
(3) Illinois State University, Board of Regents and International Union
of Operating Engineers - Building Mechanics (Local Union 399)
(4) Northern Illinois University, Board of Regents and International
Union of Operating Engineers - Heating Plant Employees (Local Union 399)
Additionally, Dr. Matsler reported, Northern Illinois University will be present-
ing two AFSCME agreements (DeKalb and Lorado Taft Campuses), and a contract
with the Fraternal Order of Police. These three agreements were not received
in the Central Office prior to the report deadline and therefore no recommenda-
tion can be made.
Mr. Winning noted that the FOP contract at Northern and the agreement cover-
ing Building Mechanics at ISU are new contracts, and the Board would be asked
to approve the working conditions provisions of the agreements, but defer
approval of the wage provisions. The other contracts are wage reopeners ,
and approval should be deferred.
Section HI - Status Report: Student Financial Aid
Dr. Matsler noted that this report had been prepared by Marsha Murray of the
Staff to give the Board an understanding of the trends in financial aids which
are occurring now.
Ms. Murray said it is important to acknowledge that there has been an increase
in total dollars, about 10%, however she would caution optimism about this
because even the public tuition increase would have wiped out any beneficial
impact of that. In addition we are finding that fewer students are receiving
some kind of financial aid, and the gap between the resources available and
the cost of higher education has continued to widen. In terms of types and
sources of aid, as expected, the federal government's percentage share contri-
bution has declined. The State of Illinois lost $5 million in direct student
financial assistance from the federal government, Ms. Murray reported. Parallel-
ing that, we have a situation in which although constant dollars have remained
102
the same in terms of the state's contribution to financial aid, indeed that
represents the lowest percentage in at least 10 years. At one time the State
of Illinois' direct contributions to students represented 40% of the money avail-
able to help students. Now it is down to 20%, and Ms. Murray said she assumes
we can expect for this to continue to decline. The resources that are available
to keep the dollar amounts constant are primarily from the private sector as
part of the State Guaranteed Loan Program, and we are finding far more students
relying heavily on loans and the loan volume has doubled in the last two years.
Although the National Direct Student Loan Program - the federal program - does
not represent a significant percentage of aid that is available, Mrs. Murray said
because the NDSL default rate seems to attract a great deal of media attention
she had included the default rate information for our three institutions in the
report .
Given that fact, Mrs. Fitzpatrick said, and the statement that the NDSL may
be cut if default rates exceed 25%, and the fact that Sangamon State has
exceeded that rate consistently, what will happen? Mrs. Murray said there
has certainly been a diminishment of the default rate at Sangamon State due
to the responsible and competent effort on the part of Dr. Goins and his staff.
There have also been many discussions with the Department of Education, the
Central Staff, and others, and she said she feels confident that Dr. Goins is
doing everything he can to bring the default rate down. Mrs. Fitzpatrick said
she realizes they can use roll-over funds, but is there any threat of discon-
tinuing new funds? Unfortunately, Mrs. Murray said, in an institution that
is small and relatively new - just like a revolving credit balance - the amount
of money that would be in that pool is much smaller proportionately than it
would be at an older school that had a strong revolving fund. She said she
knows that President Lacy addressed that issue before a sub-committee in
Washington, and perhaps he might want to speak to this at a later time.
Mrs. Murray said we do have the figures on the default rate as of July 1982
but they have not been verified and confirmed by the Department of Education
and, therefore, she did not feel comfortable including this in the report. She
added that there has been no significant increase or decrease at any of our
three institutions.
President Lacy noted that two months ago he did go to Washington to testify
before the House Education Committee on the question of collection of NDSL's.
He said he thinks with the testimony of a number of university presidents
and other individuals that the problem was pretty well put on the table. The
heart of his testimony was that we did exactly what we believed the legislation
intended with the use of these funds. We did make loans to high-risk students.
That is what the Congress asked us to do, and therefore Congress could
expect a somewhat stronger collection problem in this program than it has in
other loan programs from the federal government. Having said that, Dr. Lacy
said he would acknowledge that the university is also unhappy with the default
rates, and they are doing everything they possibly can to collect these loans.
They do have one step which they have not taken, but which they are about
to take - take some students to court. That is the only step remaining for
them. But the university has made exceptional efforts to collect the money
but they believe the expectation that you would create a high-risk program
and then not be prepared to take any risk was a false expectation.
Mrs. Murray called attention to the table in the report relative to defaults,
noting that this includes a default rate which is a calculation of the Department
103
of Education and also a "potential rate" , What that means is if the institution
during that fiscal year had not referred or assigned back to DOE a certain
amount of accounts they would have had the higher default rate. Mrs. Murray
said she brings this up only because she believes the institutions are finding
themselves in a very difficult position. The Auditor General's Office feels
that since there a l/9th matching fund from the State of Illinois into the NDSL
program that we are in a sense violative of state law by assigning and referring
those loans; and yet that is the single, most dramatic way to keep default rates
down, particularly on very old uncollectible loans. As noted in the report,
Mrs. Murray said she has suggested that perhaps some legislation be introduced
specifically excluding the NDSL from provisions of state law forbidding transfer
of funds out of state.
Ms. Orchowski asked if these accounts are just turned over to a collection
agency to recoup the money.
Mrs. Murray said there is really a two-step plan. We do have in-house collec-
tion at all three campuses and this is done as part of the due diligence require-
ments of the federal government. At some point, when you can no longer pursue
that on a local level, the accounts are turned over to collection agencies -
however, that is not the assignment referral about which she has been speaking.
That collection effort, as it would be with any other kind of commercial collection,
amounts to whatever is collected, a percentage of that remaining as a fee for the
collection agency. The assignment referral is just like in regular banking or in
a department store. When you have an uncollectible and very old account what
you do is simply write it off your books. We have never had any kind of way
to do that, and it is a commercially sound way of doing business. As a result,
the Department of Education granted us the right to assign or refer those very
old uncollectible accounts back to DOE. In some cases they will return to the
institution a percentage of collections, in other cases they won't.
Mrs. Murray said that the Illinois State Scholarship Commission which has been
at times rather controversial is continuing to do everything it can, she thinks,
to remain in the public spotlight. Like all of us, they are facing a gap between
resources and need. They are being heavily monitored by all the public and
private sectors to make sure that the allocation of those limited resources is
fair and goes to students who have high need. The ISSC has made several
changes which have been very positive. Unfortunately, at their last meeting
on November 22, they announced that although the cutoff date for application
for the monetary award program is March 15, the number of applications received
has already exceeded their projected number through March 15. While this may
not exactly put us into another "shortfall payback position", she said, certainly
the Commission at the time they made this announcement indicated that they felt
that for second term awards there would be a reduction in awards of up to
perhaps $150.00. We know that they have taken their share of the budget
slashing which was discussed earlier this morning, Mrs. Murray said, so all
she can say is that we do not know what the impact will be. We do not have
any idea from the State Scholarship Commission of how short they will actually
be and how it will affect students. But is is certainly a very anxiety-provoking
situation again.
Has the Commission alleviated any of its administrative problems, Mr. Gayles
asked? Mrs. Murray said from observing the Commission at work, her sense
is that the members of ISSC as well as Director Matejka and his staff have
104
come a long- way in being sensitive to some of the administrative ripples that
we feel out here in the field. These efforts should be commended. Certainly
their formulas and their technical efforts have been much better in the course
of this last year than we had seen before. She said she does not know what
one does about projections and lack of resources, but she does appreciate the
fact that they did announce the problem as soon as it appeared and are making
attempts to notify the students that are affected.
Is it a certainty that in the second semester students will have to take a reduc-
tion of $150, Mrs. Fitzpatrick asked? Mrs. Murray said she does not think
anyone can say the dollar figure at this time, but at the time of the Commission
meeting the best guess was there would be reductions and that they would be
no more than $150 per student. That would not be across-the-board; that
is just the maximum they felt they were comfortable discussing. Since then
the Commission has taken the same percentage cut that all other agencies have
taken.
Will there be some decision made at the next meeting, Mrs. Fitzpatrick asked?
There will have to be, Mrs. Murray responded. When is the meeting, Mrs.
Fitzpatrick asked? In January, Mrs. Murray said.
Mrs. Fitzpatrick, noting the statement in the report that it is likely that ISSC
will continue to request higher appropriations, will support increases in the
maximum award, and will continue to wrestle with need priorities, asked what
we as representatives of public institutions will do.
Marsha Murray said she would think we would have difficulty saying that
an increase in a maximum award benefits us. How likely are we not to support
this and give emphasis to the fact that there should be no increase in the
maximum award, Mrs. Fitzpatrick asked? That is certainly the public university
sector response, Mrs. Murray said, but on the other hand, the Commission and
its statutory authority requires a certain maximum award calculated on public
tuition vs. private tuition differentials. In all fairness to the private sector
we have to admit that there has been an erosion of that gap. Many private
institutions are feeling perhaps even more strongly than we do the impact of
the federal cutback, state cutback and the fact that the maximum statutory
maximum award is no longer sufficient. As resources get limited, people lobby
harder, Mrs. Murray commented.
Mrs. Fitzpatrick said she does not see us doing much lobbying, and she thinks
we should for the benefit of the institutions and the students in our institutions,
Section IV - Board Meeting Calendar
Dr. Matsler presented the following calendar of Board meetings for 1983 for
consideration :
January 20, 1983 Chicago
February 1983 Subject to Call
March 17, 1983 Sangamon State University
April 21, 1983 Northern Illinois University
May 19, 1983 Illinois State University
June 23, 1983 Springfield
July 21, 1983 Sangamon State University
105
August 1983 Subject to Call
September 22, 1983 Northern Illinois University
October 20, 1983 Illinois State University
November 1983 Subject to Call
December 8, 1983 Chicago
Dr. Matsler noted that the schedule now calls for a meeting to be held in
Chicago on January 20, with the February meeting subject to call. If agree-
able with the Board, he said, he would propose that the January meeting be
cancelled, and a meeting be planned for February 10. The reason for this
is that we will be receiving from the Governor's office at the end of January
his recommendations for the FY84 level of funding, and we must act on the
FY 84 tuition rates sometime before the 1st of March so the appropriation bill
can be written and submitted to the General Assembly. The BHE, he noted,
has recommended a minimum of 10% increase in tuition, and he would like very
much to stay at the level of no more than a 10% increase. If the Board agrees
to meet in February Staff can present the background materials on tuition, as
is done each year. However, he said, this would probably also mean that the
Executive Committee would need to meet in January, although he would like to
hear from the Presidents on this.
Mr. Murray asked if Dr. Matsler would object to a February meeting being
held on the 17th rather than the 10th; and Dr. Matsler said as far as he was
concerned this would be agreeable. It would still give Staff sufficient time to
prepare the appropriation bill. The consensus of the Board members was that
February 17th would be acceptable. Dr. Wellbank asked where the meeting
would be held. Mr. Murray noted that Dr. Matsler has been complaining a
little about the cost of meeting in Chicago, although attendance is quite good
today. Dr. Matsler said the location would be strictly up to the Board, although
one difficulty might be securing a meeting place in Chicago at this late date.
After a considerable amount of discussion as to the location of the various
meetings, Mr. Parker moved for approval of the 1983 calendar of meetings as
amended. The motion was seconded by Dr. Wellbank, and it carried unanimously.
The calendar as adopted is as follows:
January 20, 1983 Meeting Cancelled
February 17, 1983 Sangamon State University
March 17, 1983 Northern Illinois University
April 21, 1983 Illinois State University
May 19, 1983 Springfield
June 23, 1983 Sangamon State University
July 21, 1983 Northern Illinois University
August 1983 Subject to Call
September 22, 1983 Sangamon State University
October 20, 1983 Illinois State University
November 1983 Subject to Call
December 8, 1983 Chicago
Dr. Matsler said a meeting of the Executive Committee will be scheduled for
January 20th, at a time and place to be announced later.
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Section V - Report on Economic Development and Higher Education
Dr. Matsler stated that this section of his Report was prepared by Dr. Groves
to give the Board somewhat of an idea of what is going on in the area of eco-
nomic development and the partnership between business and the universities.
Dr. Groves said as the Report notes, there are a lot of actors in this area -
so many that the play might be entitled "The Sound and Fury of Economic
Development". The Governor and the Mayor of Chicago have both established
task forces on high technology. We now have a Commission on Science and
High Technology. The Board of Higher Education has a Committee on Economic
Development and Higher Education; and, of course, both candidates for Governor
as well as other candidates for public office discussed the subject extensively in
the last campaign .
The involvement of higher education, Dr. Groves said, is drawn in particularly
through the concept of high technology. Where high technology economic
development has taken place it has been probably uniquely associated with
institutions of higher education, particularly those that have a heavy emphasis
upon science and technological research. As noted earlier by President Watkins,
those particularly prominent areas of the country where this has taken place
are Massachusetts (the belt around Boston), North Carolina (the "research
triangle"), California (the Silicon Valley), and also Texas. These areas have
had the bulk of high technology development in this country, although it is not
a stranger to Illinois. One of the things that has been uncovered by the various
task forces is that there is a significant base of high technology industry in the
State of Illinois. It is already up and going. Because of the association with
higher education in various places, this has focused the attention of people who
have directed their concern and consideration to the subject to the role of
higher education. The two task forces were chaired by people who were drawn
from higher education, and Dr. Groves said it is his understanding that the
Commission on Science and High Technology will be co-chaired by Dr. Stanley
Ikenberry of the University of Illinois.
Dr. Groves said there are a number of factors to think about in the area of
economic development and higher education. One is the process of planning -
the whole concept of how you move forward with economic development, particu-
larly high technology economic development . The two task forces have given
thought to this, and the Commission is also going to give thought to this.
The Committee of the BHE has looked more at broad policy dimensions, things
like priorities of engineering education and support for it, priorities for tech-
nology programs and occupational programs, the priority for science education in
high schools. Another dimension is funding. The Governor's task force recom-
mended $30 million be spent by the State over three years, but the Governor
responded that he was not sure that was feasible. The difficult situation insofar
as the state revenue is concerned would suggest that this may be even less than
feasible. This is something that must be considered through the appropriations
process and also through the budgetary formulation process involving higher
education .
Illinois is blessed, Dr. Groves continued, with two national research laboratories,
both of them in the Chicago suburban area. One is the Fermi Lab, which is
high energy physics, and the other is Argonne National Laboratory, which is
more broadly focused.
107
Dr. Groves concluded his Report by stating- that the reason for bringing the
matter before the Board at this point was to solicit input from the members of
the Board and provide an opportunity for discussions involving the presidents,
the universities and the Board as to the sort of response the System and its
institutions ought to make on this score. In that regard, Staff will be develop-
ing a report to be submitted to the BHE staff, to be combined with the report
of its Committee on Economic Development and Higher Education , a report which
will uniquely look at the role our institutions can play in this area and the ways
in which that could be facilitated. Are there special contributions that our
universities can make, given their location and their mix of programs? This
is something we will be looking at. Should we be seeking special programmatic
and budgetary authorizations to enhance that contribution? Do the current
economic circumstances of the State suggest that our aspirations in this regard
might be revised downward, or is this the time to push ahead with a particularly
strong emphasis? These are all important questions, not just for the universities
but for the Board as well.
Section VI - Grants and Contracts
Northern Illinois University is seeking Board approval of a contract with the
U.S. Peace Corps entitled "Training Program for Peace Corps Trainees and
Volunteers for Assignment in Honduras". He reported that under authority
provided by our Board Regulations the contract was given preliminary approval
by the Executive Director because the University had to accept the contract
prior to this Board meeting. Consistent with the Board Regulations, Dr. Matsler
said, the contract is now being submitted to the Board for final approval.
Mr. Parker moved for approval of the contract. The motion was seconded by
Dr. Wellbank, and it carried unanimously.
Section VII - Board of Regents Fund - Status Report
Dr. Matsler reported that as of December 1, 1982 the Board of Regents Fund
shows a balance of $4,451.42. Of this total, $2,280 represents gifts received
and $2,171.42 reflects interest earned. Staff recommends, he said, that the
money be reinvested and that its use be considered at some future date.
Dr. Wellbank moved for approval of the Staff recommendation. The motion was
seconded by Mr. Bender, and it carried unanimously.
Section VIII - Dependent Health Insurance - Status Report
Dr. Matsler reported to the Board that as of November 1, 1982, when the
initial enrollment period ended, there were 994 dependent units enrolled in
the alternative deoendent health insurance program, which is almost 50% of
those eligible.
Section IX - Administrative Salary Plan Ranges for 1983
Dr. Matsler said Staff is recommending that the current ranges in the Admini-
strative Salary Plan be increased by 3% for 1983, effective January 1, 1983.
Mr. Parker moved for approval of the Staff recommendation. The motion was
seconded by Dr. Wellbank.
108
Dr. Matsler said he would emphasize that Board approval of an increase in the
ranges would not provide any money or any percent of increase to any individual.
He said that this proposed change is the result of work done by Dr. Wellbank
with the staff.
Mr. Murray said while we do not have the money now, if the proposal is approved
by the Board and if we do get the money, this is an indication that we are going
to adjust salaries upward, recognizing the fact that the brackets are presently
too low. Those who would be affected, he said, can take cognizance of the fact
that the Board recognizes they are worth more - whether or not we can afford
to pay them .
Mr. Gayles asked why we could not have a similar proposal for faculty, and
Dr. Matsler explained that there is no salary schedule for faculty. They are
given increases on an individual basis.
Mr. Murray suggested for the benefit of those members of the Board who started
their service after adoption of the Administrative Salary Plan that Dr. Matsler
have a summary description of the Plan prepared for distribution.
The question before the Board was called, and the motion carried unanimously.
Section X - Report Schedule, Calendar Year 1983
Dr. Matsler presented, as an information item, a schedule of reports which is
prepared annually to assist the staffs of the universities and the Central Office
to coordinate the various intra-system reports which are prepared.
Section XI - Central Office Line Item Transfers
Dr. Matsler asked for approval of the following transfers between FY83 appro-
priation line items :
From
To
Contractual Services
$3,200
Commodities
Equipment
300
Operation of Automo-
tive Equipment
800
$4,300
$4,300
$4,300
Ms. Orchowski moved for approval of the line item transfers. The motion was
seconded by Mrs. Fitzpatrick, and it carried unanimously.
Section XII - Legal Counsel Report
Mr. Winning said his Report furnishes a summary of matters which involved
litigation during the year of 1982, some of which have been resolved and some
of which continue. The summary is self-explanatory, he noted, and therefore
he would not comment further on it except to furnish a couple of updates.
With respect to the matter of Yarger vs. Board of Regents, which was dismissed
on a motion of the defendant based upon an investigation which indicated that
the statute was not passed in accordance with the constitutional requirements,
Mr. Winning pointed out a lawyer in his office went back to the journals of
109
the legislature and discovered that the act upon which the plaintiffs were relying
to establish their case was not properly passed by the General Assembly. He
said he believes that the attorney, Ms. Sue Myerscough-, took an imaginative
initiative in this instance and should be commended. Mr. Murray agreed and
directed that the Minutes of the Meeting reflect this.
Mr. Winning also reported that since his Report was prepared the matter of
Barbara Ford (EEOC) had been dismissed; and that the Richard Michael Ackley
matter had been dismissed by the Court of Claims. With respect to the matter
of Continental Telephone Company of Illinois vs. Board of Regents. Mr. Winning
advised that our counsel, Doug Brown, filed a motion to dismiss, and received
a telephone call from counsel for the plaintiff indicating that they would like
to have an extension of time to file an amended complaint because they recog-
nized that some of the elements of the motion to dismiss were sound.
President Watkins commented that when reading the Legal Counsel Report one
thing which comes out again and again is that under Jim Winning's leadership
the university legal counsels representing the institutions are getting a number
of these cases dismissed, or where a case does come to some action,
the university is not held to be liable. This indicates that we have very
competent legal representation and further that the universities are basically
treating people fairly.
RECURRING INSTITUTIONAL MATTERS
Sangamon State University - President's Report
Because President Lacy had been unable to remain for the entire meeting, the
Sangamon State University President's Report was presented by Dr. Cullom
Davis, Vice President for Academic Affairs.
Dr. Davis distributed copies of an Addendum to the Capital Improvements section
of the President's Report (tabulation of bids for the orchestra lift in the PAC).
An information report was presented on Grants and Contracts.
The following items were submitted for action by the Board:
1. Personnel transactions for faculty, administrative and civil service per-
sonnel. A list of all reported transactions is appended to the President's
Report and will be kept on file at the University and in the Central Office
2. Capital Improvement Projects
(a) Orchestra Lift - Public Affairs Center Auditorium
A tabulation of bids received was presented with a recommenda-
tion that low bids be accepted and contracts awarded as follows:
Montgomery Elevator, Peoria, Illinois, in the amount of $145,946
for the orchestra lift ;
Lawrence Rodgers, Ltd., Springfield, Illinois, in the amount of
$24,845 for the General Work and Alternates A-l and A- 2;
110
Mansfield Electric, Springfield, Illinois, in the amount of
$4,426 for the Electrical Work and Alternate E-l;
and to establish a construction contingency of $5,000 for the
entire project.
3. Professional and Artistic Contracts
(a) Murphy, Downey, Wof ford , and Richman , Architects
Approval was requested to increase the FY83 contract author-
ization for consulting services provided by the Master Plan
Architect, Murphy, Downey, Wof ford , and Richman, Architects,
St. Louis, Missouri, from a total of $3,000 approved by the
Board at its meeting on May 20, 1982, by $6,000 to a revised
total not to exceed $9,000.
Dr. Davis took note of the contract the university has with the Illinois Depart-
ment of Public Health which calls for their services in the evaluation of the
training and testing of emergency medical technicians in Illinois. This is a
good example, he said, of the specialized services the public affairs centers
can provide.
With respect to the personnel transactions reported, Dr. Davis said he would
highlight the fact that a relatively substantial portion of the transactions are
ones involving the assignment of incumbent faculty for various staff and
administrative services. This is a further example of a point made by President
Lacy in the past that in these stringent times they are doing their very best
to reassign internally faculty who are available for that sort of activity.
Dr. Davis said he would remind the Board of the master plan review that is
underway on the Sangamon State campus this year. It ties interestingly enough
and significantly enough in with the economic development report presented by
Dr. Groves. One of the major components of the master plan consideration is
a feasibility study of the possibility of developing a research park on the campus
Spearheading that study is a distinguished specialist in public administration,
Mr. George Esser, who is present at the meeting today. Dr. Davis said Mr.
Esser holds a law degree from Harvard, was a Professor of Public Law and
Government at the University of North Carolina, has held in his career key
advisory and executive assignments with the Ford Foundation, the North
Carolina Fund and the Southern Regional Council. Until his recent retirement
he was Executive Director and then President of the National Academy of Public
Administration. Dr. Davis asked Mr. Esser to make a few remarks to the Board
with respect to the early thinking concerning the research park.
Dr. Esser said he had been on the faculty of the University of North Carolina
when the research triangle was first a dream, then a feasibility study, and now
is a very real part of the economy of North Carolina. The basic idea of any
such undertaking, he said, is to attract to a research park at SSU organizations
or parts of organizations concerned with governmental research and some of the
subsidiary functions, such as publications. We know, he said, that government
officials and units, like other elements in our society, are well organized, and
while many of them were first in Illinois at the University of Chicago, most of
them in the last 30 years have gravitated toward Washington. At this time in
our economy, a Washington base is both expensive and not as relevant as it
Ill
was a few years ago. Their idea, he said, would be to invite national,
regional and state organizations to come to a research park at SSU in which
there would be a real support relationship between the organizations located
there and the university itself - a mutual relationship in which both would
gain. The organizations would gain the support of the university and the state
in terms of services, faculty, libraries, and in terms of being in the heartland
of the country rather than in Washington. The university would gain from the
opportunities for higher education to assist in that research and a market for
its students. They are engaged in a feasibility study, Mr. Esser continued,
to determine first whether the organizations really see the value of a relation-
ship with a university which has a mandate in public affairs - probably the
only one with that kind of a mandate. If there is a critical mass of organiza-
tions that would be interested in such a cooperative venture, then the university
could proceed with plans for securing commitments and directing facilities in
that kind of a research park. Any research park obviously takes time to
develop, and President Lacy has secured the leadership of Mr. George Bunn,
the President of the Springfield Marine Bank, to head a task force to review
that feasibility. The task force will consist of members of the Board of Regents,
the Legislature, the Governor's office, individuals from private business and
others who are concerned with development of the State as a whole. The idea
would be to first document the advantages that locations in Springfield and at
SSU would bring the national, regional or state organizations, and then secure
the cooperation of the Governor, key legislators and other public officials in
Illinois who are members of the governing boards of many of these organizations.
Mr. Esser said the tyoes of organizations they are speaking of are those of
general purpose such as the National Governors' Conference, the National
Conference of State Legislatures, etc. There are at least 25 or more in the
general purpose category, and perhaps as many as 300-400 in the functional
categories. Non-profit organizations concerned with government research might
even be included, and even private organizations which do significant work in
government research. The feasibility study will be carried out by the task
force. Full information on both what Illinois and SSU can offer and what the
market scenes will be and what steps will be necessary to move ahead will be
presented to the task force; and the decision to go forward would then be up
to the task force. Obviously, if the decision is made to go forward, it would
require considerable commitment in time from the Board, the University and
the State government.
Mr. Parker asked what dollar amount is involved in this feasibility study.
Dr. Davis said the University has engaged Mr. Esser's services for a period
of time this winter and spring. He said he is not familiar with the details of
the contract, but it is essentially a part-time personal services contract,
relatively modest in magnitude, and it brings him here about once a month
for a period of about six months to consult with us and to meet with the advisory
committee.
Mr. Murray thanked Mr. Esser for his report to the Board.
Dr. Wellbank moved for approval of the Report of the President of Sangamon
State University, as amended. The motion was seconded by Ms. Orchowski, and
it carried unanimously .
112
Northern Illinois University - President's Report
President Monat distributed revised copies of an Addendum to his Report
with respect to the Recreation Facility project. (Board action on this item
is recorded under Reports to the Board, Joint Facilities /Finance Committee.)
Information reports were submitted on :
Status of Undergraduate Admissions for Spring- 1983
Status of Undergraduate Admissions for Fall 1983
Grants and Contracts (Research, Institutes, and Studies)
Gifts to Northern Illinois University
International and Special Programs Expenditures
M.B . A. - J.D . Joint Degree Program
The following items were then presented for action by the Board:
1. Personnel transactions for faculty and other employees. A list of all
reported transactions is appended to the President's Report and will
be kept on file at the University and in the Central Office.
2. A list of purchases for the month, as appended to the President's
Report .
3. The University has completed negotiations of Agreements with the Amer-
ican Federation of State, County and Municipal Employees (AFSCME) for
building services and food services employees on the DeKalb and Lorado
Taft campuses; and with the Fraternal Order of Police Lodge 86 (FOP)
for Police Officers I . Board approval was requested for the working
conditions contained in the agreements. In accordance with the Resolution
adopted earlier in the meeting, action on the wage provisions of the agree-
ments was deferred. Because the agreement with the International Union
of Operating Engineers (IUOE) was negotiated only with respect to wages
for heating plant employees, no action was taken on this item.
4. Capital Improvement Projects
(a) Lincoln Hall - Repair of Sidewalks
Douglas Hall - Repair of Sidewalks
Grant Towers - Repair of Sidewalks
Stevenson Towers - Repair of Sidewalks
Authorization was requested to replace the deteriorated portions
of the concrete sidewalk systems. Development of plans and
specifications will be undertaken by university personnel as well
as advertising and receiving bids for the projects. There will be
no engineering fees charged to the projects. The total estimated
budget is $75,000, payable from Auxiliary Enterprises and Acti-
vities - Revenue Bond.
(b) Holmes Student Center - Replacement of Air Conditioning System
and Correction of Ventilating Deficiencies
Correction of Minor Ventilating Deficiencies in Various Bond
Revenue Buildings
113
The university requested permission to enter into a contract with
Energy Management & Engineering-, Inc., Lombard, to design and
prepare construction documents, advertise and receive bids for
the projects identified above. The combined estimated total budget
for all orojects is $91,700, payable from Auxiliary Enterprises and
Activities - Revenue Bond .
(c) Lincoln Hall - Waterproofing of Wing Foundation Walls
Grant Towers - Repair and Reset Slate Panels
Stevenson Towers - Repair and Reset Slate Panels
Huskie Stadium - Installation of New Synthetic Floor in
Handball Courts
Permission was requested to employ the firm of Kessler, Merci &
Associates, Inc., Chicago, to prepare plans and specifications,
advertise and receive bids for these four projects. The combined
total budget for the projects is estimated at $120,000, payable
from Auxiliary Enterprises and Activities - Revenue Bond.
(d) Recreation Facility
(Board action on this item is recorded earlier in the minutes under
Reports to the Board - Joint Facilities /Finance Committee.)
Commenting on his Report, President Monat noted a rather significant number of
vehicle replacement requests to keep their fleet uptodate, and the Board would
recall that he had alerted members last month that these requests would be
forthcoming.
Dr. Monat said the M.B.A.-J.D. Degree Program is thought to be a major step
forward in the College of Law, and next fall the program will be on line.
The President said he wished at this time to acknowledge the assistance given
by Dr. Matsler and Dr. Groves in working with the staff of the Board of Higher
Education to bring about the approval of the Ph.D. program in Biological Sciences
This was a difficult series of negotiations, he said, and he was pleased that Dr.
Wagner and Dr. Wallhaus saw fit to recommend the proposal to the BHE.
Mr. Parker moved for approval of the Report of the President of Northern Illinois
University, as amended. The motion was seconded by Mr. Gayles, and it carried
unanimously.
Before calling for the ISU President's Reoort , Chairman Murray said that if the
Executive Committee meets in January it would only consider those matters which
are absolutely necessary, and no controversial items would be taken up by the
Committee. Dr. Monat inquired if room and board rates would be considered
as non-controversial. If the increase is anything less than 5%, Dr. Matsler said
they would probably not be considered controversial. Mr. Murray also asked
that as much advance explanation of items as possible be furnished to the Com-
mittee and all members of the Board.
Illinois State University - President's Report
Before presenting his Report to the Board, President Watkins said in accordance
with the Resolution adopted earlier by the Board, he would defer seeking Board
approval of the Union Agreements with Local 399, International Union of Operat-
114
ing Engineers and with Lodge 67 of the Fraternal Order of Police .
Information reports were submitted on :
Grants and Contracts (Research, Training, Service)
Bond Redemptions
The following items were Dresented for action by the Board :
1. Personnel transactions for faculty and administrative staff and for civil
service employees. A list of all reported transactions is appended to
the President's Report and will be kept on file at the University and in
the Central Office.
2. A list of purchases for the month, as apoended to the President's Report
3. Capital Improvement Projects
(a) Shelbourne Apartment Air Conditioning Replacement Work
Permission was requested to engage the firm of Brown, Davis,
Mullins & Associates, Consulting Engineers, of Champaign, IL
to prepare bid documents and receive bids for the installation of
residential type, electric powered, compressor units and refriger-
ant coils with temperature control for each apartment unit to re-
place existing central chilled water system. The estimated cost
of the work, including fees and contingencies, is $350,000,
payable from Bond Revenue Series 1970- 70A Rehabilitation and
Development Reserves.
(b) Energy Conservation Retrofit Remodeling of East Campus and
West Campus Residence Hall Complexes
Permission was requested to engage the firm of Buchanan, Bellows
& Associates, Consulting Engineers, Bloomington, to prepare bid
documents and receive bids for the energy conservation retrofit
remodeling of the East and West Campus Residence Complexes.
Estimated cost, including fees and contingencies, is $600,000,
payable from Bond Revenue Series 1970- 70A, Rehabilitation and
Development Reserve.
(c) Linkins Lounge
Permission was requested to engage the firm of Mills /Lux, Associate!
Architects, Bloomington, to prepare bid documents and receive bidsf
for remodeling and renovation of Linkins Center Lounge Area.
Estimated cost, including fees and contingencies, is $75,000, pay-
able from Bond Revenue Series 1970- 70 A, Rehabilitation and
Development Reserve.
4. Student Fee Changes for 1983-84
(a) Residence Hall Room and Board Rates
No increase recommended.
(b) Student Health Service Fee
Permission was requested to increase this fee by $1.50 per semeste
for all students registered for 9 or more hours per semester.
115
( c ) U niversity Apart merits
No increase recommended
( d ) Bone Student Center /Braden Auditorium Fee
No increase recommended
(e) Student Health and Accident Insurance Fee
No increase recommended.
(f) General Activity Fee
No increase recommended .
(g) Athletic and Service Fee
No increase recommended.
(h) Recreational Facilities Fee
No increase recommended.
5. Transcript Fees
Preparation of transcripts will become a function of Computer Services
effective July 1, 1983, at which time the cost of a transcript will increase
from $1.00 to $3.00.
6. New Union Agreement
Approval was requested of the working conditions provisions only of
an Agreement by and between Illinois State University and Local 399,
International Union of Operating Engineers, for the period January 1,
1983 through August 31, 1983/ This agreement is in behalf of 17
Building Mechanics in the University's Residence Halls.
Mr. Parker moved for approval of the Report of the President of Illinois State
University, as amended. The motion was seconded by Ms. Orchowski, and it
carried unanimously.
Mr. Bender said he had just learned today that the terms of three of our Board
members are expiring, and he wonders if there is any procedure or process
we can follow to insure that they are reappointed. Mr. Murray said he would
suggest that individuals contact the Governor's office, their State Representative
and State Senator. The members whose terms will expire in January are
Ms. Burns, Mr. Parker and Dr. Wellbank, Dr. Matsler noted, and he would
hope that all will be reappointed. However, the statutes provide that they con-
tinue to serve until replacements are named or they are reappointed. Mr. Murray
said he feels all three individuals are invaluable as members of the Board and
he is doing everything he can to see that they are reappointed.
There being no further business before the Board, on motion duly made and
seconded, the meeting was declared adjourned. The next regularly scheduled
meeting of the Board will be held on February 17, 1983, at Sangamon State Uni-
versity.
David E . Murray , Chairman
Franklin G. Matsler, Secretary
116
Minutes of the Meeting- of the
BOARD OF REGENTS
Sangamon State University - Springfield, Illinois
February 17, 1983
The regularly scheduled meeting of the Board of Regents convened at 9:00 a.m.
on February 17, 1983 in Conference Room G of the Public Affairs Center at
Sangamon State University, Springfield, Illinois. Mr. David E. Murray, Chairman
oresided .
The meeting was called to order by the Chairman, roll was called, and the follow-
ing Regents were present :
Mr. Jerome R. Bender Ms. Denise Orchowski
Ms. Carol K. Burns Mr. D. Brewster Parker
Mrs. Clara S. Fitzpatrick Mr. Harold Riss
Mr. Montel Gayles Ms. Janine Toman
Mr. Milton McClure Dr. Harry L. Wellbank
Mr. David E. Murray, Chairman
Mr. James L. Wright arrived during the Executive Session of the Board.
Also present were :
Dr. Alex B. Lacy, President, Sangamon State University
Dr. William R. Monat , President, Northern Illinois University
Dr. Lloyd I. Watkins, President, Illinois State University
Dr. Franklin G. Matsler, Executive Director, Board of Regents
Present and representing the Joint University Advisory Committee were:
(ISUT Dr. Virginia Crafts, Chairman, Dr. Thomas Ei nermann, Mr. Leon
Toepke, Dr. George Tuttle; (NIU) Mr. Joe Koch, Dr. James E. Lankford ,
Dr. Annette Lefkowitz, Dr. Tony Scaperlanda , Dr. Jerry D. Meyer; (SSU)
Ms. Sue Bussone, Dr. George Gruendel, Dr. Jack VanDerSlik, and Ms. Cindy
Stephenson .
Others in attendance included staff from the Regency Universities and the
Central Office of the Board; Mr. James M. Winning, Legal Counsel to the Board;
and representatives of the student bodies and the news media.
Mr. Parker moved that the Board recess to meet in Executive Session for the
purpose of discussing personnel matters and litigation. The motion was seconded
by Mr. Gayles, and it carried unanimously.
The Board reconvened in public meeting at 10:00 a.m.
The Chairman reported that in Executive Session the Board considered matters
relating to the awarding of honorary degrees, personnel matters, pending liti-
gation, and personnel matters at Sangamon State resulting from the financial
reorganization cutbacks.
117
MINUTES OF DECEMBER 9, 1982 MEETING
The Chairman directed the attention of the Board to the minutes of the meeting
held on December 9, 1982, and he asked if there were any additions or correc-
tions to be proposed. He added that the motion would also include the minutes
of the meeting' of the Executive Committee held on January 20, 1983.
Mr. Parker moved for approval of the minutes of the meeting held on December 9,
and for the minutes of the meeting of the Executive Committee on January 20.
The motion was seconded by Ms. Burns, and it carried unanimously.
Ms. Burns said her recollection was that the Staff was to distribute to all mem-
bers of the Board a copy of the BHE staff report on shifts in student demand,
and she asked if this has been done. Dr. Matsler said Staff had suggested
that it do an analysis of the BHE report before distributing the copies. What
is the timetable for this, Ms. Burns inquired? Dr. Groves said it was the think-
ing of the Staff that this should take place to serve as background information
for the academic planning review this year. The analysis is finished and will
be mailed out very quickly now .
CHAIRMAN'S ITEMS
Mr. Murray said at this time he would like to formally appoint Janine Toman
to serve on the Program and Finance Committees of the Board. All of the
committees are now complete, he noted.
REPORTS TO THE BOARD
Finance Committee
Mrs. Fitzpatatrick reported that the Finance Committee met on Wednesday after-
noon, and the bulk of its discussions pertained to items included in the Report
of the Executive Director. For this reason she said she would defer any report
until the items were reached on the agenda.
Joint University Advisory Committee
Dr. Crafts said on behalf of JUAC she would like to express appreciation to
Linda Andrejek from ISU and Irene Allsop from SSU for their helpful contribu-
tions while members of the Committee. JUAC wishes them well in their future
endeavors. She reported that Bob Clement is serving as a substitute for
Ms. Allsop at today's meeting. Dr. Crafts commented that a second member of
the Joint University Advisory Committee has just been lost to "Jaws". The
members who were terminated contributed substantially to the operation of the
Committee, and they are dismayed to lose them in this way.
Dr. Crafts reported that the Committee met last evening and again this morning.
Among the items discussed was the projected retreat which, it has now been
determined, will be held at ISU in April. President Watkins has indicated that
he would accommodate this if the needed space arrangements can be made.
Participating in the retreat, she said, will be members of the Board, the Executive
Director and certain members of his staff, the Presidents, JUAC members, staff
from the universities, and others by invitation. A keynote speaker will be
invited to focus on quality education in higher education generally and in Illinois
particularly.
118
Dr. Crafts advised that at yesterday's meeting-, the Committee had some good
interaction with members of the Board Staff, Dr. Floyd, Dr. Brim and Mr.
Adams. The Committee thanks Mr. Adams for his most informative presentation
on the legislative picture and financial legislation. The JUAC also discussed
the problems associated with funding for Regency institutions, including tuition
charges. The Committee also wishes to indicate its strong, continued interest
in achieving sound funding of the retirement system. In addition, JUAC
requested BOR Staff assistance in investigating the various retirement models
and related legislative models which are used in various institutions of higher
education in numerous states, so that such information might be used in updating
Illinois retirement models. Dr. Crafts advised that Dr. Brim had updated the
Committee on the present situation concerning insurance bidding.
Finally, Dr. Crafts said, JUAC wishes to express its appreciation to Chairman
Murray for the strong position he exhibited at the January meeting of the Board
of Higher Education in support of increasing taxes to be used to improve educa-
tion .
Mr. Murray thanked Dr. Crafts for the Committee report.
Relative to the Committee membership from Northern Illinois University, Mr.
Gayles asked why there are no student memberships on the Committee. Dr.
Crafts said they had discussed some of those concerns this morning, and she
advised Mr. Gayles that it is left to each institution to determine how they
will have their JUAC comoonent made up. In the case of some institutions,
they have more representation on their Senate bodies than in others, and there-
fore they may feel that they do not need to have a student representative on
JUAC as much as other institutions. This is taken care of at the institutional
level. President Monat added that several years ago the issue came to the
University Council, because it is the UC which determines the composition of
NIU representation on JUAC. At that time the Council did have an operating
staff representative but did not have a student. There are a limited number
of members that a university can have, and in the case of NIU, the appropriate
place for these decisions to be made would be at the University Council.
Board of Higher Education Meeting
Mr. Murray reported that the highlight of the January meeting of the Board
of Higher Education was the adoption of a resolution to encourage the Governor
and the Legislature to increase state revenues and to increase funding to edu-
cation and higher education in particular. That apparently was unique for the
Board of Higher Education , because it had never adopted that kind of a policy
prior to that time. A lively discussion took place, and in the course of the
meeting it was decided to ask for a private meeting of the board and the Governor
or, rather, a separate meeting. Members of the BHE did meet with the Governor,
and the results of that meeting were reported at the February meeting of the
BHE - and it was a very dismal report, Mr. Murray advised. While he is not
sure that he has all of the figures correct, his recollection is that even if the
tax increase went through, the State has overspent to the tune of something
like $450-600 million. We are not in very good shape, and even if the proposed
tax proposals are enacted, it simply would fund us to the funding level recom-
mended for FY 83. At any rate, Mr. Murray said, after that meeting with the
Governor, Dr. Wagner made the statement that it appears that higher education
is never going to be the same, and we have to prepare ourselves for cutbacks
119
which may even involve closing of institutions. Mr. Murray said he found that
a little surprising. In view of the projected enrollment declines, Dr. Wagner
cast a negative attitude on expansion in higher education and certainly indicated
that the Board of Higher Education would be studying cutbacks that may be
substantial.
Also at the February meeting of the BHE, Mr. Murray reported, a report was
received from the Committee on Higher Education and Economic Development .
That report was interesting and led to further discussions involving the joint
committee between the Board of Education and the IBHE on the various qualities
of secondary education in Illinois and how that impacts upon higher education.
Mr. Murray said he was rather outspoken about what he considers to be the
inferior quality of our secondary education system and how much that increases
costs and problems for higher education. Not everyone agreed with him on this
matter, he noted.
Dr. Matsler said this might be an appropriate time to report to the Board on
one of the actions of the Finance Committee yesterday relative to support for
higher education. He said Mrs. Fitzpatrick does have a resolution to present
to the Board, but before this is done, he said he would like to comment on
some of the statements made by a few people relative to giant cutbacks in
higher education. Illinois, he said, is a very wealthy state, probably about
the third or fourth richest state in the United States, if it is compared on a
per capita income basis. Illinois has the third or fourth largest population,
it has continually been a wealthy state, it has a diversified industry as well
as farming. Dr. Matsler said when he hears statements made about the possi-
bilities of tremendous cutbacks or the disestablishment of an institution , he
thinks this would not be fair to the people of Illinois were this to happen.
He said he would rather see us work very hard toward some tax increase if
we really do need it, and work on a positive basis. He said he is really dis-
appointed that some of these comments have been made because he just does
not think that they are warranted at this time. He has great faith in this
State and he is sure that the economy will be turning around. Whether we
are talking about a college within a large university, or whether you are talking
about a college or university, he does not think that this is the time to discuss
disestablishmentarianism .
Dr. Matsler said he would hope that the resolution to be presented by Mrs.
Fitzpatrick, if approved, would indeed show that the Board of Regents is
behind support for higher education.
Mrs. Fitzpatrick then presented the following Resolution for consideration by
the Board :
WHEREAS, higher education and other public services in
Illinois have lost ground in comparison with other states in the
Union with respect to the quality of services and the support of
programs; and
WHEREAS, both the Governor and members of the Legis-
lature have recognized the need for increased tax revenues ;
now, therefore, be it
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RESOLVED that the Board of Regents support the Governor's
recommendations to increase the State's revenue through an adjust-
ment of the various existing state taxes and the enactment of fair
and equitable new taxes.
Mrs. Fitzpatrick advised the Board that the Finance Committee voted unani-
mously to recommend approval of the Resolution by the Board. She then moved
for adoption of the Resolution, and the motion was seconded by Mr. Gayles.
Mr. Gayles said he supports adoption of the Resolution and would like to read
to the Board a letter addressed to Chairman Murray by Jim Corbett , President
of the NIU Student Association. The letter advised Mr. Murray that on
February 6th the NIU Student Association Senate passed a resolution stating
that it supports an increase in the state's personal and corporate income taxes.
The SA supports the increase for the dual purposes of generally shoring up
state finances and particularly for increasing funding to higher education.
The SA advised Mr. Murray that they are well aware of the courageous stance
he took at the BHE meeting in January when he advocated increasing the state
income tax, and they urge the Board of Regents to display that same courage
over the next weeks by using ever means available to ensure the passage of a
tax package of the type proposed by the Governor. It is their hope that
when the Board acts on the tuition increases for next year, such action will
reflect a strong commitment to increasing the state income tax. With no increases
in income taxes and in funding for higher education, many citizens of the state
will be denied access to a quality public post-secondary education. It is impera-
tive that students, faculty, administrators and governing boards work together
for higher education during the current financial crisis. Mr. Corbett advised
the Chairman that if there is any way in which students at NIU can contribute
to the common cause, he should not hesitate to contact the SA.
Ms. Orchowski and Ms. Toman also reported that students at ISU and SSU are
united in support of the stance taken by Chairman Murray at the BHE meeting,
and in support of the Governor's recommendations for tax increases.
Presidents Monat and Watkins reported that the councils representing the various
constituencies on their campuses have also passed resolutions in support of the
Governor's proposals.
Dr. George Tuttle of JUAC also reported that the Academic Senate at ISU
also is on record in support of Mr. Murray's stand before the BHE meeting.
Mr. Murray said he had not intended to initiate all of these comments. He
made his statement at the BHE meeting and would not repeat it today. He said
he views with real dismay that in Illinois higher education has slipped so much
percentage wise in monies given to higher education, from both the state and
federal governments. He said he considers members of the Board to be trustees
of the universities and we all have the obligation to do the best job we can to
make sure that the assets under our trusteeship are maintained and that the
status of higher education is maintained. Obviously, when salaries are slipping
and we are in jeopardy of losing good people, and when we are not maintaining
our libraries and our buildings, we are not really doing a very good job as
trustees.
Mr. Murray said he is happy to support the adequate funding of higher educa-
121
tion , but he wants to use the same opportunity to exhort - as he has done in
the past - faculty and administrations that things are not going to be the same
as they have been in the past. We are facing projections of decreased enroll-
ments in Illinois (according to the Breneman report) of perhaps 20-25% over
the next five years. This is what Dr. Wagner is saying. Mr. Murray said
he disagrees with Dr. Matsler to some extent because he really thinks that
higher education is no different than other segments of the economy. While
he is not suggesting cutbacks in salaries, he certainly would suggest that we
must do what we can to be more productive, just as the UAW workers are
turning out a better quality automobile in the same amount of time. We can
all do a better job, and that is why he is encouraged by what he hears from
SSU - despite the projected cutbacks there are some attitudes of new coopera-
tion and new productivity. Higher education is not immune, and we cannot
just sit back and hope for an increase in income taxes so that we can continue
exactly what we are now doing.
Mr. Murray said this has to be a cooperative effort. Those who are not involved
as professionals in the system feel strongly about doing what we can to make sure
that the institutions are adequately funded and that they are as fine as they
possibly can be. So, he said, let's all work on this project together because it
will certainly be easier to put forth a product that we are proud of, and we will
know that there is the kind of spirit on the campuses which justifies what the
rest of us are doing on behalf of increased money for education.
President Lacy noted that the three senates at Sangamon State had also passed
resolutions similar to those noted by the other presidents. As to Mr. Murray's
comments, the President said he believes that what legislators are saying to us
is that while their minds are not closed to the question of new revenue and they
understand our needs, we must understand exactly what Mr. Murray said. We
are asking legislators in many cases to make the toughest political decision of
their legislative careers. And they are not prepared to make those decisions
unless we can demonstrate that we no longer have waste in higher education
and that we are making our best effort with the dollars that we have available
to us. Dr. Lacy said he believes that we have reached a point in these last
several years of very thin funding where we now do not have difficulty demon-
strating that there is no more fat in higher education. Mrs. Fitzpatrick's
Resolution is a very important one, he said, and the timing element today is
also important early in this legislative session. None of us underestimates the
difficulty of getting a tax bill of this magnitude passed , the President said ,
and he thinks it will take the very best efforts of students , faculty and staff
of all of our institutions, as well as trustees and other interested people in
other state programs, to achieve the results that we must have.
Chairman Murray said he thought we would be far more effective in encouraging
members of the legislature if we can demonstrate a positive commitment of some
type from the campuses which will be in the nature of more productivity.
President Watkins said he believes we all agree that the state in which we all
live is a better one because we do have geographically and programmatically
diverse systems of state universities. This has been extremely important in
the economic development of the State, and we need to play increasing roles
as the years go on in terms of the type of society which is evolving in Illinois.
He believes the State values the state universities because they are an inherently
important part of it because we produce education and people who are skilled in
122
the work that they do. We need to emphasize the important role that our uni-
versities play in the quality of life in the State. He would submit that if
these universities were absent, greatly weakened, or diminished in their pro-
grammatic strength, the quality of life in Illinois would not be as good as it
is today and certainly would not develop in the future. That is the case we
can make. Statistics well bear out that we are good stewards of our public
monies, and we must continue to be so, but we must never lose sight of the
fact that we do contribute to the quality of life. Absent universities, the
quality of life in Illinois would not be satisfactory.
Mr. Murray said he did not wish to belabor this matter much longer, but he
would like to pass on what a state representative said to him: if faculty
would spend 8 hours on the campus a day, just as people do in regular jobs,
he would support the increase. This is indicative of the feeling that we will
be up against . Somehow , most representatives and taxpayers feel that in the
universities faculty teach only 1 or 2 courses a week and spend most of their
time at home. When we ask taxpayers for more money, Mr. Murray said,
somehow we must work on our image from that standpoint.
President Watkins said we should be open to any suggestions as to how we
best might convey the truth of the work that we do to the public. He thinks
most of us work awfully hard.
President Lacy said in the case of SSU and also the U. of I. and other
campuses, we do indeed have hard quantified data and the working hours of
faculty members. He suggested it might be interesting if, at the next meet-
ing of the Board, Dr. Munkirs or someone else presented a summary of that
data to the Board. This comes in the form of faculty effort reports which
are filed each year, and the public might be surprised at the number of hours
these reports reflect the faculty working for the State of Illinois.
Mr. Murray said this should be presented and publicized any way it can be.
Ms. Burns commented that the Chairman's comments were good ones, and she
had heard the presidents saying that there might be some common misperception
about productivity in higher education in Illinois. We would all do well, she
said, to exert a strong effort to correct those misperceptions, rather than not
really talk about them and to continue to let legislators and others think that
productivity has in fact not improved. She said she is sure that there are
some facts that we can probably hear which would help with this problem.
Mr. Wright noted that we have unemployment in the State right around 700,000;
we have workers whose unemployment compensation has run out, with no
prospect for jobs. He thinks that it would behoove faculty and staff of the
universities to pay serious attention to what has been said here today. He
said he serves on a committee with the Governor and labor groups in the State
who will work for a tax increase. However, he does not want to lobby for
that on the basis of a wage increase for faculty and other employees of the
universities, because the workers out there just don't understand that. They
are going to talk about a planned program, out of which will come wage increases
etc., and that is the way he presents it to the workers. Mr. Wright said he
talks with people in union halls and other places, and they tell him that he is
on the Board of Regents and is promoting a tax increase and faculty all get
big fat increases. His response is that faculty don't make much more than
workers at General Motors, if they would work on Saturday. When it comes
123
to lobbying1 members of the legislature in Springfield, Mr. Wright said, we must
remember they are politicians and they only deal with what the voters in their
districts talk to them about. Voters are negative, and are becoming- negative
about higher education. Any kind of a program that can be put forth to say
that faculty and staff are going to get an increase but that they are also going
to increase production is what is needed. We are all smart enough, he said, to
know how to improve our image of what we are doing in the educational institu-
tions. Mr. Wright said he agrees that we have a tough fight here, and although
it may appear strange, he does support the tax increase.
Mr. McClure noted that it has always been difficult to quantify the subjective,
and that is what we are asking our presidents to do. There is a general mis-
conception among the general public. They think bankers work from 9:00 to
3:00, and judges from 10:00 to 12:00 and from 2:00 to 3:00. He cited the
instance of one judge in his area who has docket calls at 8:30 in the morning,
and the general public learns very quickly that he is in his office before that .
Perhaps this is something that we are talking about. Many comments have been
made about the fine State that we have, Mr. McClure said, and he also believes
that we have a very fine public educational system at the post -secondary level.
However, we would be remiss if we didn't mention the fact that we have a
chief executive and members of the legislature who are willing to take a strong-
stance at a toug"h time on issues like this.
Mr. Murray said he would agree, but he knows from talking- with representatives
that when they went back to their districts they not only did not find much
support for the Governor's strong stand, they did not engender much support
themselves. So, the fight is going to be a tough one.
The question before the Board for adoption of the Resolution as presented by
Mrs. Fitzpatrick was called for a vote, and the motion carried unanimously.
Before calling for the Executive Director's Report, the Chairman said he had
been requested by Mr. Wright to recognize two individuals from Sangamon State
who wished to address the Board about the changes or the reorganization diffi-
culties there. He said Darryl Thomas and Ron Ettinger would be recognized
when the Sangamon State University President's Report was under consideration.
EXECUTIVE DIRECTOR'S REPORT NO. 137
Section I - Annual Report - Board of Regents
Dr. Matsler said he would not go through this Report in great detail, but rather
would simply highlight some of the activities contained in the outline.
With respect to federal and state matters, the report contains some of the changes
in the leadership of the State Legislature relative to higher education, and also
some changes at the federal level. The Board might be interested to know that
last week, Dr. Monat , Dr. Watkins and he were in Washington, and can report
that they believe federal support for the coming year will be fairly equal to
support for last year in spite of the administration's proposal to cut back support
in considerable amounts. There appears to be a lot of resistance in Congress
to any changes at this time. Dr. Matsler said we still do not know what can
be expected in the way of ISSC awards because this still has to be worked out
in the Legislature.
124
The Regency System, Dr. Matsler continued, has collectively over 10 million
gross square feet of space in residential and non-residential buildings, and
the report points out the sad shape that our physical facilities are in.
Other activities reported on include Revenue Shortfall and Budgetary Adjustments
Personnel Matters (both civil service and faculty and staff), Retirement Funding,
New and Expanded Programmatic Needs, University Guidelines - Legislative Audit
Commission .
Section II - FY83 Contingency Reserves for Higher Education Appropriations
This section of the EDR , Dr. Matsler said, is rather pertinent to some of the
earlier discussions, and summarizes what commonly has been called "Jaws I",
or the recision which the Governor and the Legislature have imposed for FY83.
The table shows that the 2% contingency reserve for all of higher education
amounts to a little over $20 million. The Regency System's share of this amount
is $2.4 million which must be given up from the budgets for the current year:
at ISU, $938.2 thousand; at NIU $1.2 million; at Sangamon State $260.7 thousand;
and in the Central Office $12.4 thousand. This is quite an adjustment in the
budgets for the current fiscal year.
Section III - FY 84 Operating Appropriations - Summary of IBHE Recommendations
In September of 1982, Dr. Matsler said, the Board of Regents approved the
FY 84 operating appropriations request for the Regency System in the amount
of $169.4 million. The Board of Higher Education has now recommended to the
Governor a total operating budget for the Regency System in the amount of
$162.9 million, an increase of 10.1% over fiscal 1983, and this is the level at
which our appropriations bill will be written. Tables in the report provide a
breakdown of the BHE recommendations by institution, and also some information
on what happened in the other systems in higher education.
Section IV - FY 84 Capital Appropriations Requests - Summary of IBHE
Recommendations
The Board of Regents approved capital appropriations requests for the three
institutions in a total amount of $26,837,600 for FY84. The Board of Higher
Education has now recommended to the Governor a capital request for the
three Regency universities in the amount of $11,375,600: $815,000 for Sangamon
State, $3, 357', 600 for Northern Illinois, and $7,202,200 for Illinois State. The
Board of Higher Education has developed FY84 priority lists for capital projects,
and it will be noted that our institutions have fared rather well in that of the
total dollars recommended for the first 16 projects, about half of these are for
Board of Regents' projects.
Section V - University Guidelines 1982
The Board will recall, Dr. Matsler said, that in December Staff presented the
University Guidelines 1982 to the joint meeting of the Facilities and Finance
Committees and to the Board as a whole. These guidelines will replace those
adopted in 1977 by the Legislative Audit Commission and all of the senior public
higher education systems in the State. Staff is now recommending for adoption
by the Board the following Resolution pertaining to the Legislative Audit Com-
mission's University Guidelines 1982:
125
BE IT RESOLVED by the Board of Regents of Regency Universities
that the Legislative Audit Commission's University Guidelines 1982
be adopted as operating policy of the Board of Regents and its
universities with respect to matters contained therein ; and be it
FURTHER RESOLVED that the Guidelines Exception, adopted by
the Legislative Audit Commission on November 30, 1982 pertaining
to retention of capital reserves for revenue bond entities be adopted
as operating policy for Illinois State University; and be it
FURTHER RESOLVED that implementation of the Guidelines be accom-
plished no later than June 30, 1983; and be it
FURTHER RESOLVED that the action of the Board of Regents on
May 19, 1977, adopting guidelines and definitions with respect to
handling of locally held funds, be rescinded; and be it
FURTHER RESOLVED that the university foundations, alumni associa-
tions and athletic associations which support functions of the Regency
Universities be encouraged to adopt the provisions of Section VI of
the University Guidelines 1982 as their respective operating policies;
and be it
FURTHER RESOLVED that this Resolution remain in effect until
modified or rescinded by the Board of Regents.
Generally speaking, Dr. Matsler said, these guidelines are good ones, although
there are still some problems which are not resolved. There is push on the
part of some on the LAC and in the Auditor General's office to discontinue
general revenue support for employees who work in bond revenue and auxiliary
enterprise areas. If this support were to be withdrawn, Dr. Matsler said, it
would mean literally millions of dollars which students in the state would have
to provide out of their own pockets. So, he said, he thinks it important that
we continue to follow the existing policy in this matter.
Ms. Burns moved for adoption of the Resolution as recommended by Staff.
The motion was seconded by Mr. McClure.
President Watkins asked where we stand with respect to the questions which
remain unresolved relative to payment of fringe benefits for our bond revenue
employees. Mr. Murray advised that this was discussed in the meeting of the
Audit Committee this morning and it was decided that a separate Resolution
should be presented to the Board on the matter.
The question before the Board for adoption of the Resolution pertaining to
the University Guidelines 1982 was called for a vote , and the motion carried
unanimously.
Mr. McClure said as a member of the Audit Committee he thinks it should be
clearly understood that if general revenue funding of benefits for bond revenue
employees were to be eliminated - and there have been efforts legislatively and
otherwise to eliminate this funding - it would mean that students in the state
would have to pay about $8 million extra just for the same services they have
today.
126
Mr. McClure then moved that the Board of Regents encourage a continuation
of the present policy of funding fringe benefits for auxiliary enterprise
employees from appropriated funds. The motion was seconded by Ms. Burns.
President Lacy said as a point of clarification he would suggest that the motion
should not simply encourage but state that it is this Board's interpretation of
these Guidelines that that is the case.
Mr. McClure pointed out that this is not in the Guidelines. We are not inter-
preting what is there, but simply stating our position for subsequent discussion
under the terms of the Guidelines. He asked Mr. Beahringer if he wished to
comment on this. If the Board goes on record as stated, Mr. Beahringer
said, our position can be transmitted to the Legislative Audit Commission.
He said the Guidelines say we are to study, in conjunction with the Board of
Higher Education, a plan for the appropriate funding of fringe benefits costs
for group insurance and retirement contributions applicable to the auxiliary
enterprise operations. The plan will provide for the elimination of the payment
of these fringe benefits from appropriated funds or for the enactment of
legislation setting forth the specific source of funds. If the motion is adopted
we will be on record as saying that we feel the way to go is through appropri-
ated funds, Mr. Beahringer noted.
The question before the Board was called for a vote, and the motion carried
unanimously.
Section VI - Tuition for 1983-84
Dr. Matsler said he would first state that he had a Staff recommendation pre-
pared for the Board that tuition be increased from the present level to about
$900, for fulltime undergraduates. As this matter had developed over the past
few months, he said, Staff had expected a statement from the Governor which
would give some idea as to how much support the Governor and the Legislature
would be providing higher education for the coming year. This has not been
received, he noted, and yesterday in the discussions of the Finance Committee
it was felt that we would be better off simply to make no decision on the level
of tuition at this time, and authorize the Executive Director to prepare the
appropriations bill at the Board of Higher Education level, which would reflect
a 10% increase in tuition for 1983-84.
Ms. Burns moved that the Board authorize the Executive Director to prepare
the appropriations bill for FY 84 at the Board of Higher Education level. The
motion was seconded by Mr. McClure.
President Monat said in the meeting of the Finance Committee yesterday, the
presidents were very concerned that action on tuition not be postponed indefi-
nitely. Going much beyond the March meeting in setting tuition levels creates
almost an impossible administrative problem on the campuses, he said.
Ms. Burns asked if Dr. Matsler thought the Governor would be on record by
the time the Board meets again in March. Dr. Matsler said he could not guar-
antee what the specifics would be, but he is confident that we will know a lot
more than we do today. However, he does agree with the presidents that this
decision cannot be deferred for ever and ever.
127
Mr. McClure said he is a little concerned that the rather short time spent by
the Board on this matter today might be misinterpreted. He said he thinks
that the record should state that the vast majority of the meeting of the Finance
Committee yesterday was devoted to discussion of the tuition issue, with very
substantial input from the student Regents, which everyone found very helpful.
Mr. McClure said he did not want anyone to be misled in believing that because
this discussion today took only a few minutes that it is not something that has
not been considered very, very thoroughly.
The question before the Board was called for a vote and the motion carried
unanimously.
Section VII - Board Regulation: Telephone Conference Meetings
Dr. Matsler presented for first reading a new Board Regulation which would
provide a means whereby public business can be transacted during periods
when it is impractical to convene a quorum in person. The proposal is appli-
cable to meetings of the full Board, the Executive Committee or other Commit-
tees of the Board.
Dr. Matsler noted that the Attorney General has given some guidelines on this,
and what is being proposed is a way in which telephone conferences can be
held. Press would be notified and would be able to listen to both sides of
the telephone conversations.
Dr. Matsler said there is one strong caveat, and he would hope that we would
always abide by it - that controversial matters or very complicated matters would
not be discussed by such a conference call.
The proposed Regulation will be presented for action by the Board in March.
Section VIII - Board Regulation Amendment : Civil Service Employees
Vacation Usage During Probation
Dr. Matsler advised that the State Universities Civil Service System Merit Board
recently amended the Uniform Benefits Resolution to allow use of earned vacation
during probationary periods. Our current Board Regulations allow vacation usage
only for "good cause". Since some classifications will now require a 12-month
probationary period rather than 6 months, it is felt that the use of earned
vacation should be allowed.
The proposed amendment, Dr. Matsler said, is non- controversial and one that
actually has been recommended by the Merit Board, and Staff recommends Board
approval of the amendment.
Mrs. Fitzpatrick moved for approval of the Staff recommendation. The motion
was seconded by Mr. Parker, and it carried unanimously.
Section IX - Programs
Dr. Matsler advised that Illinois State University is proposing a Sequence in
Industrial Accounting within the Major in Accounting. Northern Illinois Uni-
versity is seeking approval to change the degree designation for completion
of 30 semester hours of graduate work beyond the masters degree in two edu-
cation fields from Certificate of Advanced Study to Educational Specialist .
128
These are curricular decisions, Dr. Matsler said, and normally the Board does
not go into these in much detail, however, this is the way that any changes
can be promulgated, and Staff thought it appropriate to bring these to the
Board for approval. Staff recommends approval of both requests.
Dr. Wellbank moved for approval of the Staff recommendation. The motion was
seconded by Mrs. Fitzpatrick.
Mr. McClure said the request for approval of the Sequence in Industrial Account-
ing states that it should be noted by deleting some accounting courses that
students graduating with the Industrial Accounting Sequence will not be prepared
to sit for the CPA examination. He wonders what, if any, information the uni-
versity may be going to set forth other than the bulletin to perhaps warn these
students that they will not be eligible to take such examinations.
President Watkins said these students would be counseled when they go into
this sequence that the intent of the sequence is to prepare them for quite
another type of career, a career in Industrial Accounting. He said he thinks
they will know, as people who now major in Accounting know, what they must
have to prepare to sit for the CPA exams. There is nothing that would pro-
hibit a student who desired to prepare him or herself for the CPA exam from
extending the oeriod of study in order to include those courses. However, he
said, it is incumbent upon the university to let the students know quite clearly
when they move into the sequence that it prepares them for work as an indus-
trial accountant.
Mr. McClure noted that the program statement also sets forth the catalog copy
which states that you have three fields of accounting, two of which have certi-
fication through exams or otherwise, while the new one proposed does not.
He said he wonders if perhaps in the catalog it might be mentioned that X
number of additional hours taken in conjunction with the Industrial Accounting
program might qualify a student to sit for the CPA exam. Both President
Watkins and Provost Boothe agreed that would be included in the catalog.
Mr. McClure said the program statement for the change in degree designation
at Northern stated that there are four other CAS degrees. His recollection
was that the university was going to change some of them in the future, but
one was not going to be changed. Why is that, he asked?
Dr. LaTourette, Provost at NIU, said this is a follow-up to the program reviews
which were presented to the College of Education last year. In that review
process and recommendations that derived from it, there were 4 other CAS's
in Education which are now being reviewed in terms of consolidating three into
one, and the fourth one which was in Physical Education was placed on probation
with the explicit instructions that the degree program and its curriculum should
be reexamined to determine whether or not this would be a viable degree for
the future. The Department has completed that examination, he said, and has
recommended the deletion of that CAS in Physical Education. Therefore, of
the four that are not mentioned here, three will be consolidated in the future
into one degree with a change in title to Educational Specialist, and the fourth
will be deleted. They will all be a part of the Academic Plan presented to the
Board at the March meeting.
The question before the Board was called for a vote, and the motion carried
unanimously.
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Section X - Grants and Contracts
Dr. Matsler advised that Northern Illinois University is seeking Board approval
of a contract with the U.S. Department of Education for a model Special Educa-
tion program.
Staff has evaluated the request and considers this activity to be consistent
with the scope and mission of NIU, and recommends approval by the Board.
Mr. Parker moved for approval of the Staff recommendation. The motion was
seconded by Ms. Burns, and it carried unanimously.
Section XI - Option of Early Retirement Without Penalty - Percentage Limitation
Dr. Matsler said the limitations being proposed on the use of an early retire-
ment option would , in effect , simply continue the limitations currently in
force. Staff recommends the following:
1. For the period June 1, 1982 through June 1983 the maximum number of
employees who may use this option shall be limited to 15% of the number
of employees eligible for the program.
2. Beginning with FY84 (July 1, 1983 through June 30, 1984), the maximum
number of employees who may use this option within any one fiscal year
shall be 15% of the number of employees eligible for the program during
the period.
3. The 15% limitation shall apply to each of the Regency Universities and
to the Central Office.
Ms. Burns moved for approval of the Staff recommendations. The motion was
seconded by Mr. Wright, and it carried unanimously.
Section XII - Semi- Annual Report of Investments
Dr. Matsler presented for the information of the Board a summary of investments
as required by the Bond resolutions authorizing the University Facilities Revenue
Bonds Series 1970- 70A, of Illinois State University.
Section XIII - Revised 1983 Board Meeting Calendar
In December the Board meeting calendar was revised to replace the January
meeting with a February meeting, and these revisions necessitated changes in
the locations of subsequent meetings. Dr. Matsler presented the revised calendar
for 1983:
January 1983 Subject to Call
February 17, 1983 Sangamon State University
March 17, 1983 Northern Illinois University
April 21, 1983 Illinois State University
May 19, 1983 Sangamon State University
June 23, 1983 Springfield
July 21, 1983 Northern Illinois University
August 1983 Subject to Call
130
September 22, 1983 Illinois State University
October 20, 1983 Sangamon State University
November 1983 Subject to Call
December 8, 1983 Northern Illinois University
Dr. Matsler noted that the Board had indicated a desire to meet in Chicago in
December, and he would be willing to make this change if the members of the
Board still want to do this.
Mr. Parker moved for approval of the calendar of meetings as proposed. The
motion was seconded by Ms. Burns.
Mr. Gayles noted the 17th of March falls during Spring break at NIU, and it
has been some time since the Board last met on that campus. He asked if it
would be possible for the March meeting to be held at NIU on the 24th rather
than on the 17th of the month. He said he understands that a number of
schedules would have to be changed, but he asked the Board to keep in mind
the importance of having student input during such a key time on campus.
Why is it that students cannot be present on the 17th, Mr. Murray asked.
Unfortunately, Mr. Gayles said, a great number of students would be sunning
on a beach in Florida - although this would not include himself.
Mr. Bender noted that he has a meeting of SURS on the 24th of March in
Chicago. President Watkins said he appreciates Mr. Gayles' concerns, but
he must point out that at ISU, as at other universities, they primarily build
a great deal of their budgets around the announced dates of Board meetings.
For example, he said, they have accommodated Board meeting dates in setting
meetings of the Academic Senate and other groups, and he would encourage
that the schedule as presented be maintained. Both Dr. Wellbank and Mr.
McClure said the change might present problems for them as well.
Ms. Burns asked if the matter of tuition would be considered by the Board in
March, and Dr. Matsler responded affirmatively. Then, Ms. Burns said,
maybe we should come up with some third option so that students can be present
when the Board takes up this matter. That is a good point, Dr. Matsler said,
and perhaps he could make the tuition report to be included in the EDR available
to the presidents, so that those persons who wished to examine it could do so.
President Monat noted also that the law school dedication will run from March 17
through March 19, and they are hoping obviously that members of the Board
would be able to participate in some of the activities.
Ms. Toman noted that Sangamon State would also be on Spring break, but she
and Cindy Stephenson are rearranging their personal schedules to accommodate
the Board meeting. Personally, she added, she would like to be able to attend
the meeting without having to miss classes, and she knows she speaks also for
other students who will be there.
After further discussion, the question before the Board was called for a vote,
and the motion carried. Mr. Gayles recorded a Nay vote.
131
Mr. Winning1 said he had been requested by the Board to secure bids from
firms to act as bond counsel on the recreation facility at Northern Illinois
University. This has been done, he said, and by a substantial amount the
bid of Chapman and Cutler is the lowest bid received. Mr. Winning said he
was requesting authority from the Board to award the contract to the lowest
responsible bidder, Chapman and Cutler, if the recreation facility project
proceeds.
Mr. McClure moved for approval of the request by Legal Counsel. The motion was
seconded by Ms. Orchowski.
Mr. Murray asked if it would be appropriate to tell the Board what the bids were.
Mr. Winning reported that there were three potential bidders, one of whom he
disqualified because that firm is also representing the plaintiff in the Continental
Telephone Company suit against NIU. Of the other two, the higher bid was
$20,000, while Chapman and Cutler's bid was $10,800. He noted that in previous
bond issues, bond counsel fees have been in the neighborhood of $25,000, so
by taking bids we have realized quite a savings.
RECURRING INSTITUTIONAL MATTERS
Sangamon State University - President's Report
President Lacy submitted information reports on:
Grants and Contracts
Purchases (Contracts with Visiting Performers)
Capital Improvement Projects
The following item was submitted for action by the Board:
1. Personnel transactions for faculty, administration and civil service
personnel. A list of all reported transactions is appended to the
President's Report and will be kept on file at the University and in
the Central Office .
Dr. Lacy noted that there had been placed at each Board member's place at
the table two publications. One is a series of articles on water resources in
Illinois , and the other a report edited by Frank Kopecky , Director of the Center
for Legal Studies and Dr. Wilkins on current Illinois legal issues.
Noting the contract with Lorin Hollander for performances in October, Dr. Lacy
advised that this will be the first use of a concert grand piano which has been
given to the university and funded by a $25,000 gift from Mr. Paul Barker in
memory of his brother, Robert Barker.
With respect to the capital project for construction of an orchestra lift on the
front stage of the Auditorium, this will be funded entirely by gift monies to the
extent of more than $200,000, the President reported, a very substantial gift
to the University. Dr. Lacy reported that two additional gifts had been received -
$10,000 from Coca-Cola Company in support of the University's athletic program,
and $12,000 from the Bunn Capital Corporation in support of the University's
public relations programs.
132
President Lacy said although a lengthy written report would be furnished to
the Board in the near future, he would report orally today on the leadership
identification program which was run during the fall and early winter in the
community colleges of the state. During the course of the project they visited
all 52 community college campuses in the state. Forty -five community colleges
have agreed to participate in the program to help identify young leadership for
the public sector in Illinois in the future. Thirty-seven of the colleges have com-
pleted all arrangements on how they would select students who would participate
in the program and how they would conduct the program on the campus. Eight
additional community colleges have indicated that they intend to participate in
the program and are awaiting the next meeting of their board of trustees to
approve the arrangements. Dr. Lacy said they are very pleased that 45 of the
52 colleges have been able to respond this rapidly to the program which they
believe will be very important to the future of the state. The Board will
recall, he said, that the program involves each community college identifying
on its campus during the end of its freshman year students that faculty believe
have the most outstanding potential for public service, and give those students
extra attention during the course of their sophomore year, with the idea being
that at the end of that year they would then come into one of the baccalaureate
programs in the public affairs areas at SSU. A second phase of the project
involves also the identification of public service leadership potential among
high school students, with the idea that extra attention would be given to those
students near the end of their junior year and during the course of their senior
year.
Since community college districts in the state are based on high school boundaries
the President continued, and our community colleges already have strong rela-
tionships with high schools, it makes the community college faculty and admini-
stration a strong pivot for this type of program. He said they are delighted
that the program has come together as fast as it has and in addition to these
responses from the colleges, they also have had lengthy conversations about
the program with the community college faculty association and have received
their support for the program. They have also begun the first efforts of
achieving the necessary funding to make the program possible, since it is not
likely in the near future that they will be able to achieve sufficient state funding
to support the effort.
The President took special note of the recommendations for appointment of
James Nighswander as an Associate Professor in the Educational Administration
area; and of George Stone to serve as Director of Development /Alumni Affairs.
This latter appointment will pull together several functions that had been
handled by different people in the past. One half of Mr. Stone's salary will
be paid under contract with the Sangamon State University Foundation, and
he will then also serve as the Executive Secretary to the Foundation.
Dr. Lacy said he would like to bring to the attention of the Board the separations
of Otis Bolden as Executive Assistant to the President and Affirmative Action
Officer; Catherin Huther as Director of Communications in University Relations;
and Gail Lutz as Director of University Relations. These actions are being
brought to the Board, the President said, as a part of the general budget cut
that they have had to take. In each case they represent very serious decisions
and mean the separation from employment of very important and responsible
people in the administration of the University, people who have served the Board
and the University well for a number of years. The general budget decisions
133
which he has discussed with Board members individually and on campus at some
length have been very tough decisions, and they have brought the University
to the point that he does not now hesitate to say to the Board that they simply
no longer have fat in the institution. They are now at a point where it is no
longer at all accurate, fair or meaningful for anyone to refer to the university
as an overfunded, rich institution compared to others across the state. The
bottom line is that in the last 5 years they have taken a cut of $1.4 million in
the base, and that is significant.
Reference was made earlier to the loss of one of the JUAC members who was
a member of the staff at Sangamon State. Ms. Irene Allsop served well on the
campus for 8 years and was a representative to the Civil Service Employees
Advisory Committee. However, she was in a category which has a very limited
number of employees, and although she had 8 years of seniority, she simply
did not have bumping rights. Dr. Lacy said they have had some sad and serious
decisions in the past few weeks. They have done everything they could to see
to it that as those decisions were made the essential functions of the university
are going to be maintained as well as they possibly can maintain them with the
remaining workforce. But 10% of the non-faculty workforce has been let go,
and the institution has been through a very serious recision.
As pointed out by President Lacy, Mr. Murray said, when we talk about cutting
administration it is easy in the abstract, but when the cuts are affiliated with
people, it is very painful. The Board has interacted with the people affected
by these cuts and regrets the necessity for these painful decisions.
The Chairman then recognized Darryl Thomas.
Mr. Thomas said he is a member of the Science Department and also a member
and chairperson of the Black Caucus at Sangamon State University, as well as
a member of the UPI faculty union. He said he was speaking for the black faculty,
staff and students who compose the Black Caucus and who are concerned about
the status of affirmative action at Sangamon State. They believe that the school
has made some great strides in that direction but also think there is still a lot
of work that needs to be done. On January 27th, Mr. Thomas said, the Black
Caucus passed a resolution which was distributed to the university community,
copies of which were distributed to the Board.
There is no doubt in our minds that Sangamon State University can
ill afford to abolish the position of Affirmative Action Officer, nor
can the university community benefit from the decision to move that
position elsewhere in the institution to be carried out in "some
different way." Such a decision is not only against the overall
spirit of affirmative action, but it is also irreconcilable with the
strong position taken by the Faculty Senate on how affirmative
action should operate in an academic environment . This decision
likewise retards the University's purported strong efforts to practice
in a spirit , as well as in deed , those affirmative acts which give
truth to rhetoric. The tasks yet to be done in the area of affirma-
tive action at the University are many, indeed.
Perhaps the most blatant example of the continuing need for a full-
time functioning Affirmative Action Officer is the decision to eliminate
that position when there is still so much work to be done .
134
The function of affirmative action in this institution means more
than recruiting- and formulating- grievance procedures. It also
has to do with fair and equal employment, equity in pay, career
advancement, firings, negative tenure decisions, meeting minority
students needs, and other "neutral" ways of getting rid of minority
students, staff and faculty. It is still a fact of life that minority
students, employees, faculty and candidates for employment continue
to experience overt and covert discriminatory practices at the
University .
We cannot overemphasize the need for affirmative action input in all
aspects of university life and this is particularly crucial during this
period of financial retrenchment. To suggest that the duties of a
full-time Affirmative Action Officer can be substituted by handing
over affirmative action plans, rules and regulations to a "pool" of
persons, or someone therefrom, is, in effect, to destroy affirmative
action monitorin g .
The elimination of the primary position charged with monitoring dis-
criminatory practices at Sangamon State is not sound personnel
policy and the decision is a disgrace to progressive educational policy.
Mr. Thomas said they implore the Board, President Lacy and the administration
to come up with an effective plan to continue affirmative action at the university
and also identify, not just orally, but in writing, some type of plan to continue
monitoring affirmative action. They also implore the Board and the university
administration to come up with ways to at least identify how blacks, women
and minorities have fared in recent cuts in this administration. As a member
of the black faculty, he said, he is concerned because he knows that a number
of black faculty members are coming up for tenure in the next two or three years
and if they do not have an affirmative action process on hand they could find
themselves receiving pink slips.
Mr. Murray said that many members of the Board had questions of Dr. Lacy
on this issue and he has answered them, but perhaps he would wish to respond
to Mr. Thomas's statement also.
President Lacy said he appreciated receiving the statement from the Black Caucus
a few days ago. As to the description in the statement of the affirmative action
work still to be done at the university, he fully agrees with this. He would like
to add that the decision to do away with the position , one-half time of which
has been devoted to affirmative action in the past , is in no way a decision to
do away with the affirmative action program of the institution. The intent is to
continue to pursue the program as effectively and progressively as they possibly
can. There is a strong consensus for the program across the campus, much
stronger than it has been in the past. He said he expects division heads, all
search committees, and all of the supervisors of the university to take very seri-
ously that affirmative action program. Dr. Lacy said he need not remind everyone
that the affirmative action program has been one of the central programs of his
administration, and he does not intend to back away from the affirmative action
commitment of the institution. He said he would disagree with the statement
from the Black Caucus where it refers to overt and covert discriminatory
practices at the university. If there are such practices at the university,
those people who are aware of them have a responsibility to bring them to the
attention of the administration. When they are brought to the attention of the
135
administration, with or without a half-time affirmative action officer, every
ounce of strength in the university will be used to deal with such overt or
covert discrimination. The President said he would urge the Caucus or any
of its members to bring any matter in that category to his attention, to Mr.
Bolden's attentil while he is still on the payroll, or to the attention of any
division head so that the matter can be dealt with.
Mr. Murray said he assumes that the Caucus would like a statement from the
President and a written affirmative action policy as to how this position will
be handled in the future.
President Lacy said as he has stated on campus and to the Board in Executive
Session, his intention is to ask the Director of Personnel to take the responsi-
bility of affirmative action officer for the institution. Additionally at this time
on campus they are looking into the possibility that she might be assisted in that
responsibility by a member of the faculty who would be released part-time to
assist in carrying out the affirmative action policies and procedures of the
institution. They have not yet had the time to assess the resources available
in the faculty or reach a conclusion about that possibility, but clearly there are
a number of members of the faculty who have the experience and capability to
perform that role. Fortunately, Dr. Lacy said, the Director of Personnel also has
the experience and capability to serve the institution well as affirmative action
officer. He added that it is his intention to have Ms. Carey, the Director of
Personnel, in her capacity of affirmative action officer, to report directly to the
President in that capacity.
Mr. Thomas noted that the Director of Personnel deals mostly with civil service
employees, and he asked how this person can be involved with faculty and
administrators. Will that create a problem for the person at some future date?
Dr. Lacy said the question of conflict of interest has been discussed with the
Merit Board at some length, and the response received from Mr. Ingerski,
Executive Director, was that not only does he not see this as a conflict of
interest , but he sees it as a pattern that he would like to see develop in the
public institutions across the state. He would like to see other institutions begin
to take the step of integrating the affirmative action responsibility in the personnel
office. Dr. Lacy said he too is much concerned about the workload of the
employees in the personnel office, and that is one of the reasons they will take
the step of looking at the possibility that a faculty member might have released
time from teaching to assist in that office. The personnel office is a very hard
pressed office and it is pursuing a number of goals, ones that are difficult, in
areas like retention, training, etc. It is not different from other offices in the
university in that respect. He is asking a number of offices, particularly
after this recision , to take on additional responsibilities at a time when they
cannot be given the necessary resources which in past years they would have
been given to carry out the responsibilities. The President said he will watch
the workload as carefully as he possibly can .
Mr. Murray said he could assure Mr. Thomas that the Board will from time to
time be asking how the situation is working out, and he would assume that Mr.
Thomas would not hesitate to let the Board know about anything in this area.
Mrs. Fitzpatrick said that since she was the one to commend Sangamon State
for its affirmative action efforts, she would now be the one to condemn it,
without faint praise. For the record, she said, she would read the affirmative
136
action efforts of the institution so far: there are 38 professors, none of whom
is black; there are 87 associate professors, 4 of whom are black and one of whom
is also serving as an administrator; there are 68 assistant professors, 8 of whom
are black; 95 tenured faculty, two of whom are black; 9 instructors, one of whom
is black; 16 new positions last year, one of whom is black. None of this, Mrs.
Fitzpatrick said, reaches 12%, and she would like this to be on record so that
we do monitor the watchdog.
Ms. Burns asked if the job description for the Personnel Officer would be re-
written to reflect the affirmative action responsibilities , and also if there is
still an affirmative action plan in writing.
Dr. Lacy said they will be rewriting the position description. The plan will
not be rewritten. The affirmative action plan of the institution will remain as it
is. It is subject to periodic review, and it will be reviewed, but it will not be
rewritten as a result of this recision . The new job description and other changes
which are necessitated by the recision will be brought to the Board for action
at the March meeting.
Mr. Murray thanked Mr. Thomas for bringing his concerns to the Board in a
very responsible statement in a very responsible manner.
The Chairman then recognized Professor Ettinger.
Mr. Ettinger thanked the Board for allowing Mr. Thomas and himself to speak
today. The particular problem brought to the Board by Mr. Thomas is primarily
due to a financial crisis, he said, and he appreciates the position taken by the
Board, as well as the antidisestablishmentarianism position taken by the Executive
Director. This particular problem makes it even more important, he said, for
us to take a look at the fiscal crisis and the efforts that we need to make.
Mr. Ettinger said he represents the University Professionals of Illinois, which
is a chapter of the AFT on the Sangamon State campus, and Dr. Thomas is also
a member of the group. They have already distributed through the mail an
endorsement, in essence, of the Black Caucus position, and he would ask the
members of the Board to refer to this again and redouble their efforts to keep
the university out of this financial crisis. On campus they will do their best
to increase productivity. These kinds of crises are driven by the financial
situation and we can make mistakes in a crisis like this. Mr. Ettinger said he
thinks that a mistake has been made. He would hope that the Board would spend
some time on this specific problem brought by the Black Caucus, knowing that
their position has the endorsement of the UPI. He would hope that the Board
would join them in their lobbying effort at the State House and see if we cannot
make a better day for higher education.
Mr. Murray thanked Mr. Ettinger for his statement.
Ms. Orchowski then moved for approval of the Report of the President of
Sangamon State University, including transactions during the month of January.
The motion was seconded by Ms. Toman, and it carried, with Mrs. Fitzpatrick
voting Nay.
Northern Illinois University - President's Report
Before presenting his Report, President Monat reported on the events which
are being planned in conjunction with the dedication of the Law School in March.
137
Information reports were submitted on:
Status of Undergraduate Admissions for Summer 1983
and for Fall 1983
Grants and Contracts (Research, Institutes, and Studies)
Gifts to Northern Illinois University
The following' items were presented for action by the Board:
1. Personnel transactions for faculty and other employees. A list of all
reported transactions is appended to the President's Report and will
be kept on file at the University and in the Central Office.
2. A list of purchases for the month, as appended to the President's
Report.
3. Capital Improvement Projects
(a) Grant Towers - Repair of Tower Perimeter Columns
Permission was requested to employ the firm of Raths, Raths &
Johnson, Inc., Willowbrook, to analyze the extent of distress
of each column using the services of material technologists and
metallurgists. Based on their findings recommendations will be
made as to which columns require immediate repair, the extent
of the repair and a budget to complete the work. Fees for the
analysis and report will not exceed $35,000.
( b ) Grant Towers - Exterior Soffit Repair
Permission was requested to employ the firm of Raths, Raths &
Johnson, Inc., Willowbrook, to inspect each panel for struc-
tural attachment and for surface deterioration to determine which
precast panels need replacement. Fees for the project will not
exceed $7,000.
(c) Holmes Student Center - Tuckpointing and Caulking the Tower
and the Remainder of the Building
Permission was requested to prepare plans and specifications,
advertise and receive bids for tuckpointing and caulking of the
tower and the remainder of the building. No engineering fees
will be charged to this project.
(d) Stevenson Towers Complex - Replacement of Windows in Dining Room
Permission was requested to prepare plans and specifications,
advertise and receive bids for replacement of the windows and
the repair of the plaster ceiling below. No engineering fees
will be charged to this project .
(e) Holmes Student Center - Renovation of Elevators
Permission was requested to prepare plans and specifications ,
advertise and receive bids for renovation of the three passenger
elevators. No engineering fees will be charged to the project.
138
(f) Recreation Facility
The University recommended the amendment of the agreement
with the architectural firm of Kessler, Merci & Associates, Inc.,
to provide for an architectural fee of 5% of the construction
cost budget. If the project does not proceed beyond bidding,
the architect will receive the flat fee of $150,000 authorized by
the Board in December 1982. If authorization is given by the
Board for the construction of the recreation facility, the architect
would be entitled to a 5% fee for the total project. Credit would
be given for all fees paid up to that point and 20% of the fee woulc
be reserved for the construction phase of the project.
It was also recommended that the architects be reimbursed for
the printing of the construction documents.
(g) Remodeling of Huskie Stadium (University Box Component)
A tabulation of bids received for the project was presented with
a recommendation that the low bids be accepted and contracts
awarded as follows:
General Construction
Flagg Construction, Rochelle , IL $105,111.00
Electrical Construction
Mascal Electric, Inc., DeKalb, IL $ 11,200.00
It was recommended that the total budget for the project be
established as follows:
Construction Contracts $116,311.00
Architect /Engineering Fee 10,468.00
Allowance for Reimbursables, Addi-
tional architectural services and
on-site observation 10,000.00
Contingency 7,221.00
Total Project Budget $144,000.00
( h ) Steam Line to Connect East and West Heating Plants
A tabulation of bids received for the project was presented
with a recommendation that the low bids be accepted and contracts
awarded as follows :
General Construction
Mike Long Construction, DeKalb, IL $717,000.00
Electrical Construction
Manning Electric, Inc., Rochelle, IL $ 61,800.00
Plumbing
G's R Plumbing & Heating, DeKalb, IL $ 48,043.00
Heating
Carlson Park Mech., Rockford, IL $236,384.00
It was recommended that the budget for the project be established
as follows:
139
Construction Contracts $1,064,995.00
A/E Fee 73,485.00
Contingency 323,520.00*
Allowance for additional engineering
services, reimbursables and on-site
supervision 38,000.00
Total Project Budget $1,500,000700
*The recommended project contingency includes funds for
an extension of a new steam service to Douglas Hall. With
the concurrence of the Board the University proposes to
a) solicit prices for the Douglas Hall work from the respective
contractors and to undertake that work via change orders
providing the cost is considered to be reasonable by the
project engineer, the University, the Board's Central Staff
and the Capital Development Board, or b) if the prices are
not considered acceptable, the University would direct the
engineer to finalize plans and specifications and solicit bids
for the Douglas Hall steam line connection to the primary
distribution system.
President Monat called attention to the project for Remodeling of Huskie Stadium
(University Box Component), noting that this project has come to the attention
of the Board on several occasions. In March of 1981, he said, a new budget
was prepared because the original bidding exceeded the project budget. The
estimated budget for this component was $185,388and the project has come in now
at $144,000, about $40,000 under budget.
Ms. Burns observed that in the report on Status of Undergraduate Admissions
for Fall 1983, it is stated that the total number of applications is down by 12%,
but yet NIU has accented a greater number of students by over 200. Does
this mean our standards are staying the same, or what does this mean?
The President said applications are down slightly and acceptances are up slightly,
but they have not changed admission standards one bit. Ms. Burns said 12%
would seem to be more than a "slight" drop; however, she was just curious
about this. Dr. LaTourette said there appears to be a reduction in the number
of multiple applications in the state, and most institutions are down somewhere
between 7% to 15%.
Ms. Burns inquired into the reason for the two studies for the repair of the
tower perimeter columns and for exterior soffit repair at Grant Towers. Vice
President Smith said the way these are constructed really takes expert opinion,
and that needs to be done beforehand. Visual observation does not give them
any type of conclusive evidence as to what needs to be done. Can't the univer-
sity architect make this determination, Ms. Burns asked? Not in this type of
construction, Dr. Smith said. We are talking about steel, how much of it might
have lost its strength, what rust has done, erosion, a moving of the columns
might have occurred and is not visible. They do not have this kind of expertise
on campus, he said.
Referring to the Remodeling of Huskie Stadium (University Box Component),
Ms. Burns asked if someone could refresh her memory as to why we have
held this project so long.
140
President Monat said it was held because when it was first bid the results of
the bidding were way over budget. They went back to the drawing board
and redesigned the project. It was put out for bids and these are the results
of that bidding experience.
Is this a stadium club for the university, Mr. McClure inquired?
No, the President said. There is a university box and those who have been
there, particularly when it is raining, are fully aware that it leaks. Right now
it is an open box. The plan is to enclose it. It will not be posh. Practically
every university stadium that he has been in has a facility like this, Dr. Monat
said. Mr. McClure commented that $144,000 would buy an awful lot of blankets
and umbrellas. Ms. Burns noted that Mr. McClure was not present on the
Board for earlier discussions of this project, but her recollection was that it
was narrowly approved by the Board.
Mr. Murray asked for a brief review of the whole Huskie Stadium project.
Dr. Monat said there were several pieces to this project. One was a major
improvement in the Press Box, and that has been largely settled. The bleacher
project was a part of the stadium size expansion. That was in two phases to
meet the requirements of the NCAA with respect to stadium size for qualification
as a division one football program. A significant part of the total project had
to do with expansion of the stadium - the bleacher projects. Today's recom-
mendation has to do with the University Box part of the project .
Are student monies going toward this, Ms. Toman asked?
No, the President said, this is part of the project construction fund that was
created when they refinanced their outstanding indebtedness in 1978. This
portion of the project was a part of the whole project when it was first brought
to the Board in January of 1980.
Well, Mr. Murray noted, indirectly the bonds are being paid from a variety of
sources, including student fees. Yes, the President said, but the $6,000,000
project construction fund was a result of the refinancing. Where would this
money go if it were not used for this, Mr. McClure asked? The window for
the project construction fund is closed, the President said. It was a three-year
window, and it is closed, and this is the last project to be recommended out
of that fund . .
What are we getting in this project, Ms. Burns asked? The construction of an
enclosed university box, Dr. Monat said, right where the existing university
box is, right in front of and below the press box. Mr. Murray said he assumes
that it will have glass and heat? It will have radiant heat, the President said.
Dr. Matsler said these questions had been debated in Staff, and for that reason
he had a chronology prepared. The Board would remember, he said, that there
was a split vote on this project in the Facilities Committee , but when it was
brought to the Board, it was approved. While the Board could now turn around
and say it does not want to approve the project. Dr. Matsler said he suspects
that really should have been done quite a while back rather than now.
President Monat said he would remind the Board that all three student Regents
voted for this project in the Facilities Committee. That's correct, Mr. Murray
said, and other members of the Committee voted against it, although they all
141
supported the project on the floor.
Mr. Murray said he was going to put the President right in the gun sights.
When we are asking for an income tax increase and crying poverty in our uni-
versities, is he still willing to endorse this wholeheartedly and ask the Board
to approve this? Dr. Monat said the Chairman was asking for a subjective
emotional commitment. That's right, Mr. Murray said. Would the university
unravel with out this, Dr. Monat asked? Of course not. Does he think that
in the long run it would be a valuable addition to the facilities? Yes, he does.
Are there more important tasks ahead of us? Yes, there are, Dr. Monat said.
But is this the right thing to do in February of 1983, Ms. Burns inquired?
The Board will have to answer that question, the President said. It comes to
the Board now because this is when the planning process reaches its culmination.
And it would not be in his Report to the Board if he was not willing to recommend
it.
Mr. Murray asked Mr. Winning if any special vote needed to be taken if the
Board wished to disapprove this now. No, Mr. Winning advised, the Board
can change its mind.
Mr. Murray inquired if anyone wished to move that this be separated from the
President's Report. There was no motion.
Mr. McClure, following up on Ms. Burns' earlier comment, said this discussion
should at least let the Presidents and their staffs know that in these times the
Board is going to look very carefully at non-essential capital improvements.
He said he is inclined to go along with this project because apparently his
predecessors on the Board felt it was a good idea, although it was a close vote.
However, in the future when money is tight he thinks there may be more import-
ant places to spend it.
President Monat said he must agree with Mr. McClure. In his five years as
President and participating in Board meetings, he has been impressed with how
carefully the Board does scrutinize projects, particularly through the Facilities
Committee. As a matter of fact, he said, it is unfortunate that there was not
a committee meeting yesterday because many of these issues could have been
thrashed out there. The Facilities Committee plays an extraordinary and useful
role in this whole area, and this particular project had gone to the committee
three or four times in one phase or another.
Referring to the proposed recreation facility, Mr. Gayles said the Board would
recall that some three and a half months ago, when questions were raised about
the validity of the referendum held two and a half years ago, he brought to
the Board a statement of reaffirmation from the student government at NIU at
that time backing the validity of the referendum. Since that point in time
they have had within their constitution 5% of the student body questioning
that referendum, and a new referendum will be held on campus. Mr. Gayles
said in March he will bring the results of the new referendum to the Board.
He said he wants this to be as objective and upfront as possible, and he believes
they will have a big turnout. From his own personal standpoint, Mr. Gayles
said he believes in the recreation facility and the good things it can provide.
Mr. McClure and Mr. Murray said they would encourage the NIU students to
turn out en masse for the referendum.
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After further discussion of the University Box project , President Monat said
if the Board should so wish it could defer action on the project at this time.
Mr. Murray said he did not detect a desire to do that. He just thinks that
it is, in a way, a highly visible extravagance. It is not a lot of money in terms
of budgets, but it is a policy matter that each of us is going to have to live with
Ms. Burns agreed, adding that the timing is not as good as it could be, particu-
larly the month before we consider tuition levels.
Mr. McClure then moved that the Report of the President of Northern Illinois
University, as amended, be approved, including the portion pertaining to the
University Box project , and transactions acted on by the Executive Committee
in January. The motion was seconded by Mr. Wright, and it carried unani-
mously .
Illinois State University - President's Report
President Watkins presented information reports on:
Purchases (Professional & Artistic Contracts, and Contracts with
Visiting Performers)
Capital Improvement Projects
Grants and Contracts (Research, Training, Service)
Bond Redemptions
The following items were submitted to the Board for action:
1. Personnel transactions for faculty and administrative staff and for civil
service employees. A list of all reported transactions is appended to
the President's Report and will be kept on file at the University and in
the Central Office.
2. A list of purchases for the month, as appended to the President's Report.
President Watkins took special note of changes in assignment listed in his
Report. Dr. Carmen Richardson has decided to go back to full-time teaching,
and Dr. Clayton Thomas has made the same decision. They will be missed.
They are fine people and the university is glad that they will continue in
teaching capacities.
The President said that earlier in Executive Session he reported his nomination
of two outstanding figures in American education for honorary degrees at Illinois
State. Now, he would ask that the Board approve the granting of an honorary
degree by ISU at its May commencement to Mr. Allan Ostar, the President of
the American Association of State College and Universities, in which capacity
he has served since 1965. Also recommended to receive an honorary degree
is Dr. James Fisher, an alumnus of the university, former staff member at ISU,
and now President of the Council for the Advancement and Support of Education
These two outstanding leaders deserve the thanks of all of us and ISU is
honored to present them to the Board as candidates for honorary degrees.
The President asked that this request be made a part of his President's Report.
Ms. Orchowski said in both the January and February Reports, she noticed
the ISU Entertainment Committee has reported on concerts which have been
held, and she asked why the Board requests an update on these since there
are no appropriated funds involved .
143
It used to be, Dr. Matsler said, that the institutions came to the Board for
approval of these items. The Board does control all appropriated funds, but
also locally funds. The Board is the manager of all funds. However, because
these concerts do not involve appropriated funds and also because lead time is
often quite short, it was felt that the Presidents should make these decisions
and then report them to the Board for information.
Mrs. Fitzpatrick inquired if President Watkins planned to fill the position that
Dr. Richardson is leaving. Dr. Watkins advised they do not plan to fill the
position, they plan to absorb it in the area of the Provost's Office. They feel
this can be handled without additional staff members being appointed in that
area, and is part of their attempt to reduce administrative costs as well.
Ms. Orchowski moved for approval of the Report of the President of Illinois State
University, as amended, and including transactions acted upon by the Executive
Committee in January. The motion was seconded by Ms. Toman, and it carried
unanimously.
There being no further business to come before the Board, on motion duly made
and seconded, the meeting was declared adjourned. The next regularly scheduled
meeting of the Board of Regents will be held on March 17, 1983 at Northern Illinois
University, DeKalb, Illinois.
David E . Murray
Chairman
Franklin G . Matsler
Secretary
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Minutes of the Meeting of the
BOARD OF REGENTS
Northern Illinois University - DeKalb ,
March 17, 1983
Illinois
The regularly scheduled meeting of the Board of Regents convened at 9:00 a.m.
on March 17, 1983 in the Sky Room of the Holmes Student Center at Northern
Illinois University, DeKalb, Illinois. Mr. David E. Murray, Chairman, presided
The meeting was called to order by the Chairman, roll was called, and the
following Regents were present:
Mr. Jerome R. Bender
Mrs. Clara S. Fitzpatrick
Mr. Montel Gayles
Mr. L. Milton McClure
Ms. Denise Orchowski
Mr. D. Brewster Parker
Mr. Harold Riss
Ms. Janine Toman
Dr. Harry L. Wellbank
Mr. David E. Murray,
Chairman
Ms. Carol K. Burns and Mr. James L. Wright were not present for the meeting.
Also present were:
Dr. Alex B. Lacy, President, Sangamon State University
Dr. William R. Monat , President, Northern Illinois University
Dr. Lloyd I. Watkins, President, Illinois State University
Dr. Franklin G. Matsler, Executive Director, Board of Regents
In attendance from the Joint University Advisory Committee were: (ISU) Dr.
Virginia Crafts, chairperson, Dr. Thomas Eimermann , Mr. Leon Toepke and
Dr. George Tuttle; (NIU) Mr. Joe Koch, Dr. James E. Lankford , Dr. Tony
Scaperlanda and Dr. Jerry D. Meyer; (SSU) Dr. Jack VanDer Slik.
Others present included staff from the Regency Universities and the Central
Office of the Board; Mr. James M. Winning, Legal Counsel to the Board; and
representatives of the student bodies and the news media.
Mr. Gayles moved that the Board recess to meet in Executive Session for the
purpose of discussing matters in litigation. The motion was seconded by
Dr. Wellbank, and it carried unanimously.
The Board reconvened in public meeting at 10:00 a.m.
MINUTES OF FEBRUARY 17, 1983
The Chairman directed the attention of the Board to the minutes of the meet-
ing held on February 17 and asked if there were any additions or corrections
to be proposed. Dr. Matsler noted that on page 28 6T the minutes the date
of the next scheduled meeting should read March 17, rather than May 17.
On motion by Dr. Wellbank, seconded by Ms. Toman, the minutes were approved
as corrected.
145
The Chairman said he had received a request that the Board depart from the
printed Agenda in order that the institutional reports might be presented
early in the meeting. He said this would allow President Watkins to be excused
from the meeting and leave for Tampa, Florida, where Illinois State University
is competing in the NCAA basketball tournament, after winning the Missouri
Valley Conference. Mr. Murray asked Dr. Watkins to convey the congratula-
tions of the Board to the team and coaches and also the hope that they will
be successful in the game tonight against Ohio University.
President Watkins thanked the Board and added that in accepting the congratu-
lations on behalf of Coach Donnewald and the men's basketball team, he must
also note that ISU is one of the few universities in the country which also has
a women's champion team. The women's team, he said, won the championship
of the Gateway Collegiate Athletic Conference, and they too have qualified
for an automatic bid to the NCAA's women's tournament and will compete against
Kansas State University on Saturday. So, the President said, both teams are
advancing and the university is very oroud of them.
What does this mean in terms of financial return, Mr. Murray inquired?
The President said he really could not say what the women's team participation
would mean in terms of revenue, since this is one of the very first of the
NCAA tournaments for women. There is not much of a history on this. As
far as the men's team is concerned, Dr. Watkins said he has been told that
if they survive the first round, it could mean something in the neighborhood
of a quarter of a million dollars which would be paid to their conference , to
be split among members on a predetermined basis, such as is done in all
conferences. He said he does not know where this will come down finally, but
it will be expenses plus a good deal more if the team survives the first round.
President Watkins said that before presenting his Report to the Board he
would note that he had placed at each member's place at the table a copy of
an article which appeared in the Sunday Pantagraph. He said ISU took very
seriously the comments and advice from the Chairman at the last meeting,
and has instituted a series of articles to explain the critically important work
of university professors to the public . He said everyone in higher education
knows that America's professors are agents of change, they are creators of
knowledge, and guardians of our civilized traditions. It is not unfair to say
that no profession in America is more important to the country than being a
professor in a college or university. It is further true, as pointed out, that
many people have a misperception of what people in college and university
work do, a misperception very similar, he supposes, to the misperception
of a minister - that the only thing a minister does is to preach an hour or
two on Sunday.
Participating in the discussion for this first article, Dr. Watkins said, were
Arlan Richardson, a Professor of Chemistry, and a renowned authority on
the chemistry of aging; John Cragan , one of the most innovative communication
professors in the country; Julian Dawson, an outstanding concert pianist and
co-conductor of the Bloomington-Normal Symphony; and Bill Linneman, a
Professor of English who has made quite a name for himself as an authority
on American humor.
Mr. Murray said he appreciates what has been done with this article, and
the President has also sent him several pieces of correspondence indicating
146
what has been done by way of public relations on this subject since the last
meeting of the Board. He said he has also received several very informative
letters, particularly from people at ISU, concerning productivity. Mr. Murray
said he believes the university is on the right track with the series of articles.
Dr. Watkins said he and Mr. Godfrey had a very productive luncheon meeting
with the news editor and the editorial page editor of the Pantagraph about
other stories which will appear in the paper, including a series on the1 inter-
action of ISU faculty with the business community in the Bloomington-Normal
area. He added that he had been told recently by the Executive Director of
the ACI about the importance of the work that ISU professors are doing with
them in market surveys and all sorts of things which they feel are critical for
the economic development of the area.
Mr. Murray said he feels there is no question but that misinformation or the
lack of information contributes to reckless criticism about the universities.
These are the kinds of stories that we must get across to the public.
RECURRING INSTITUTIONAL MATTERS
Illinois State University - President's Report
Information reports were presented on:
Grants and Contracts (Research, Training, Service)
The following items were submitted for action by the Board:
1. Personnel transactions for faculty and administrative staff and for
civil service employees. A list of all reported transactions is appended
to the President's Report and will be kept on file at the University and
in the Central Office.
2. A list of purchases for the month, as appended to the President's Report
Mr. Parker moved for approval of the Report of the President of Illinois State
University. The motion was seconded by Ms. Orchowski.
Mr. Parker asked President Watkins if he could comment on the wide discrep-
ancies between the bids received on some of the items in the Purchases Section
of his Report. He said he was just amazed that some of the bids were about
300% above the low bid. He asked the President if he thinks accepting the low
bid will get the job done that we need.
Dr. Watkins said he, too, had noted some of these disparities. All of the bids
are based , he said , on a very strict set of specifications . The university
does check into the reliability of people who are proposing to perform a service
for the university, he noted, and he would not accept or bring to the board
a bid if it was felt that the individual or the company was incapable of perform-
ing the service. The institution is convinced that what they are asking to be
done can be done legitimately at the low bid price.
Mr. Parker said he was glad to hear this.
The question before the Board was called for a vote and the motion carried
unanimously.
147
President Watkins thanked the Board for the courtesy of being* allowed to
present his Report early on the Agenda. He said when he left the meeting
Provost Leon Boothe would be available to speak for him .
The Board returned to the regular Agenda.
CHAIRMAN'S ITEMS
The Chairman said he had received requests from several individuals to address
the Board. He recognized Ms. Nancy Mack to speak to the Board.
Ms. Mack advised that she was speaking as Vice Chair of the Committee for
Quality Education and also as a student at Northern Illinois University. Some
of the priorities of the university, she said, have been vaguely presented
to the students. They realize that there are budget cuts that will be made
at the university, but they do wonder where the cuts will be made and why.
Ms. Mack said that tuition is being raised, the library is only 60 percent
completed and now is too small to accommodate the needs of the student popu-
lation, classes are being cut in essential areas, and student referenda concern-
ing fee increases are being ignored. At the same time a glass president's box
costing $144,000 is being built, law school tuition is being lowered, the athletic
program has become a top priority, and a recreation center may be built costing
students $1.70 a credit hour even though a student referendum voted against
the facility by a three to one margin.
It appears, Ms. Mack said, that the administration's main commitment is to
the athletic program and the law school while the rest of the university is
in deep trouble. Students want the Board to recognize their concerns.
The priorities of the university must be reassessed before the quality of their
education deteriorates any further. It is really important, she said, that all
of the Regents take into consideration how the students feel about what is
going on, particularly now when~ there are so many financial problems. All
of the students are scared and wondering if they will be able to come back
next semester. She said what she would really like to ask is that when these
monetary decisions come to the Board they be publicly announced in advance
so that the students will have the chance to give some input about how they
feel.
Mr. Murray said Ms. Mack and other students should always feel free to bring
any of their concerns to the Board through their student representative, Mr.
Gayles. Mr. Gayles said he feels that it is important that students do occa-
sionally come to speak to the Board , because sometimes the Board may get only
one small perspective, and it is essential that it hear the counter-opinions also.
The students do care about their education, and it is good to see this.
Mr. Murray said the Board does appreciate the concerns expressed by Ms.
Mack. The members try to do the best job they can, although this may not
always be apparent to students or faculty or anyone, as a matter of fact.
Mrs. Fitzpatrick asked if the Committee for Quality Education is a permanent
group on campus, and Ms. Mack said it is a nationally recognized organization.
President Monat said he would like to point out that in terms of the athletic
program, the appropriated budget this year is less than what it was last year.
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Also, he said, in a very tight budgetary year as we have had this year, the
funds allocated to the academic affairs division of the university were over a
million dollars more than they were last year, despite the fact that there was
no increase in an effective way in the university budget this year. Dr. Monat
said he thinks the university is sensitive to and aware of the problems cited
by Ms. Mack. There is no question but that there has been an increase in
the burden in terms of what the faculty does. The student /faculty ratio has
increased. There is no question that as more students have available fewer
sections of classes in impacted areas, sometimes difficult decisions have to be
made with respect to who is admitted to major in a subject. These are condi-
tions that no one is happy about, but these conditions will continue until
there is a realization on the part of the State of Illinois that more revenue
needs to go to support the state universities. The 2% budget reduction that
the institution had to accommodate mid-year had a dilatory impact on the quality
of education on the campus, the President said. He said it is almost simplistic
to say that many of these problems can be handled with more money , but the
fact is that this is true. The library is crowded. Ms. Mack is correct. When
the library was initially designed some 15 years ago, it was initially designed
to be a third larger. The institution now has in the planning process as part
of the capital budget development, a project which will be recommended to
complete the library, to add the one-third that was dropped at the time the
library was initially constructed. However, there is a process which must be
observed, and sometimes it is very frustrating to students as well as to everyone
else.
Chairman Murray said he would add a further comment to Ms. Mack and the
students she represents. Unfortunately, this Board does not levy taxes.
This has to be done by the legislature and through the leadership of the
Governor. There is, he pointed out, at least one legislator from this area
who, he had just read in the Northern Star, has said that he will not support
an income tax increase. He would urge the students to go home and talk to
their parents, talk to other voters, and urge their legislators to change their
minds, encourage them to appropriate more money, because there is not much
we can do about getting more money. It has to come from above. Once we
have the money then it is our responsibility to try and spend it wisely. But
it is very difficult for the Board to face problems that simply require more
money. The Board is on record as supporting the taxes and state revenues
for education, and it will continue to support that. Students must concentrate
their efforts right now on those people and convince the legislators that they
won't be thrown out of office if they support an income tax increase. That
is the message that must be gotten across.
The Chairman then recognized Mr. Ed Gallagher, Speaker of the NIU Student
Association Senate.
Mr. Gallagher said he appears on behalf of the SA Senate, as a student at NIU
and as a citizen of the State of Illinois, a concerned citizen who also pays taxes
The subject of his address is what is referred to in "the minutes of the last
Board meeting as the university box component - more popularly referred to
on campus as the imperial box. He said he was amazed when he heard the
news of the construction of this project. It is no secret that the state uni-
versities are facing tough economic times. The fiscal crisis is evident to the
students at NIU. Financial aid has been drastically reduced, forcing students
to leave the university. Library hours have been reduced, forcing students
149
to compete for a less-than-sufficient supply of research materials. Large
sections of classes have been cut, forcing students to prolong their college
careers. The faculty is burdened with over-crowded classes and students
are denied the personal attention that professors would otherwise be able
to offer. The buildings on campus are plagued with leaky roofs and poor
lighting.
Mr. Gallagher said everyone is being asked to make sacrifices. Families
are asked to increase support to their sons' and daughters' education.
Students are asked to tolerate shorter library hours and over-crowded classes.
The faculty is asked to accept increased workloads. The crisis demands that
the citizens of Illinois sacrifice more of their valuable income. Almost everyone
is making sacrifices except the NIU administration. It is ironic that the glass
enclosure of the president's box be undertaken at a time when the university
is faced with a fiscal crisis that may demand financial exigency be implemented.
Students face substantial tuition and fee increases, Mr. Gallagher said. There
are cost centers that demand fee increases. However, the construction of this
glass enclosure will have a tremendous effect on students' willingness to tolerate
future fee increases. The atmosphere is becoming tense. The construction of
the president's box is creating a sense of exploitation among the students and
giving the NIU administration an elitist reputation. In order to preserve a
satisfactory atmosphere at NIU, he said, it is important that future construction
projects of this nature be avoided. Capital instruction is important, however,
it would be wiser to apply the $144,000 to the renovation of the Huskie Stadium
raquetball courts or the repair of leaking roofs.
Mr. Gallagher said he does not pay as much taxes as a lot of people, but he
does pay his taxes, and it seems to him that if we are going to be going to
the legislature and asking for a tax increase, we will have to present to them
symbols of the way that the money is being spent. He thinks the fact that we
need money at the university would not be effectively expressed when we are
building something that is unnecessary, expensive and extravagant. Not only
is this going to create a terrible impression in the minds of the taxpayers, but
also a terrible impression in the minds of students.
Mr. Gallagher said State Senator Patrick Welch is opposed to the tax increase,
and he ran on a campaign saying there was going to be no tax increase.
How can we expect anyone to increase their taxes when this is an example of
the way money is being spent. What he finds more ironic is that the project
is being considered at a time when the possibility of declaring a financial
exigency is being examined. He said he realizes that there are rules and
regulations concerning how this money can be spent, but it just seems to
him that there are other ways to rechannel the money. There are people
in the State who are suffering from poverty, they are unable to feed their
children. Mr. Gallagher said he thinks that this is a blatant act of selfishness,
and he would hope that the Board would reconsider the construction and use
the money more wisely in other areas of the campus.
President Monat said he would remind the Board that the project at issue was
approved by the Board three years ago in March of 1980. What the Board did
last month was to accept construction bids on the project. This is not tax
money, it is not really money of the State of Illinois in the legal and technical
sense. One can have a perfectly legitimate quarrel, and indeed there are
150
people who do question this particular project, the President said, but he
thinks it is necessary to make very clear what the money is, where it comes from
and for what it can be used. Could it have been used for other purposes?
Of course it could have been. It was the judgment of the university three years
ago - in fact it goes back further than that - that in the long run for university
development purposes this kind of facility made sense. They plan to sell half
of the seats, Dr. Monat said, in the university box; and according to their
estimates (and they are conservative estimates) in six years the funds expended
will have been returned to the university and to the university foundation to be
used directly to support critical academic areas in the university. That is the
reason the box was proposed in the first instance, the President said. While
they do not have enough experience in terms of external fund raising to make
even an educated guess concerning what the facility will help yield in terms
of external support, he said, they do know that the funds raised by selling
seats in the box will return the investment in less than six years; and that
investment , unlike the funds from the project construction fund , will be put
directly into support of academic programs at the university which cannot be
done with bond revenue funds.
Chairman Murray said he was glad to hear the President report on this. He
would say to Mr. Gallagher and others who share his feelings and his criticisms
that if the money had been general revenue money for university teaching, or
other appropriations, he is sure that the Board would not have approved of it.
The Board did have considerable reluctance in approving the project , he noted ,
and all he could say is that it would not have been done if it were general
revenue money. But it has been done and we are going to live with it, he said,
and he is confident that the judgment will look better in the future than it does
right now.
The Chairman then recognized Dr. Margaret Schmid to address the Board.
Dr. Schmid asked that she be recognized later in the meeting when the matter
of salary increases was being considered.
REPORTS TO THE BOARD
Facilities Committee
Mr. Riss reported that the committee met on Wednesday afternoon, and the
only matters considered were those capital improvement projects contained in
the Report of the President for Northern Illinois University, the proposed
recreation facility at NIU, and ratification of emergency repairs to the granite
panels on Holmes Student Center.
President Monat passed out an Addendum to his Report which explained the
damage to the granite panels on the exterior of the Center and the action
taken to repair them. The panels have moved and create a potential danger
to passersby. The Committee recommends that the Board ratify the emergency
repairs in the amount of $10,500.
Mr. Riss said the committee reviewed all of the projects requested for approval
in the NIU Report , and contracts for the Anderson Hall Gymnasium roof repair
will be awarded in two phases because funding will come from FY83 and FY84
sources. Energy conservation controls will be installed in Anderson Hall as
recommended by the consulting firm that recently completed an energy survey
on the NIU campus.
151
President Mo-nat also explained to the committee the need for repairs to
Parking Lot "L" and the Williston Hall Service Drive, and deterioration of
these areas requires resurfacing. Also considered was the resurfacing of
College Avenue, Castle Drive and Gilbert Drive; and for the first time Student
Busing revenues will be used to pay a portion of the cost of resurfacing be-
cause the bus traffic has been partially responsible for the deterioration.
Mr. Riss said the Facilities Committee recommended approval of all the projects
in the NIU Report.
There was also a considerable amount of discussion of the proposed recreation
facility. No action, however, is recommended on this by the Committee.
Mr. Riss said he understands that President Monat will speak to this project
when he presents his Report to the Board.
With respect to the emergency repairs at Holmes Student Center, President
Monat advised that initially the institution intended to come in with the proposal
to approve a contract for $10,500 for the repairs. However, just yesterday
it was found that there are areas of additional deterioration, so when he presents
his Report, he will be recommending that we enter into a contract of up to
$16,000 to take care of the additional repairs.
Program Committee
Mr. Parker, Chairman of the Committee, reported that in yesterday's meeting
there was an exchange of thoughts and theories concerning the academic pro-
grams of the Regency Universities. This was the annual preliminary discussion
of academic plans and program reviews. More specifically, he said, the commit-
tee discussed the mission statements of all the universities and the new program
at Northern concerning the change in mission allowing for the introduction of an
engineering school. Mr. Parker noted that in the Executive Director's Report,
there was inadvertently omitted a Staff recommendation for the deletion of the
C.A.S. in History at Northern Illinois University. The Board should be aware,
he said, that this should be included as a Staff recommendation.
Mr. Parker reported that the Committee, due to time constraints, did not dis-
cuss the BHE report entitled "Educational and Economic Ramifications of Shifts
in Student Demand". This will be taken up at a later date.
Mr. Parker said that preceding the Committee meeting he assured the university
representatives that any program deletion demand would come only in the event
of financial exigency or through the program review process. Later in the
meeting, he said, he would relay the Committee's decisions when the Executive
Director's Report was under consideration.
Mr. Parker said he would like to add that he believes the Committee meeting
was an excellent example of the fine use of the committee system which the
Board instituted only a few years ago.
Joint University Advisory Committee
Dr. Virginia Crafts, Committee Chairperson, said she would like at this time
to recognize one of the JUAC members for whom this will be the last meeting
in his current role. George Tuttle, she said, has served as Chair of the
152
Academic Senate at ISU and by virtue of their guidelines also served on JUAC.
Senate elections occur in March at ISU, she said and the new Senate meets in
April. George Tuttle has resigned from JUAC to permit a smooth transition
in Senate assignments. He has served JUAC faithfully and well, and the Com-
mittee recognizes his contributions.
Dr. Crafts said the Committee received a report that possible pending legisla-
tion related to the insurance package which BOR employees will receive would ,
in effect, reduce the quality of fringe benefits. This is distressing news.
At their meeting Dr. Floyd distributed a report from the American Association
of State Colleges and Universities entitled "Report on the States' Early Retire-
ment", and the Committee thanks her for her initial work in gathering the
information requested. This will be on the agenda for their next meeting.
Dr. Crafts said JUAC has mixed reactions in regard to some of the uses of
monies in the State. It is good to know that the small raises for faculty
held in abeyance for several months may become a reality. On the other hand,
they view with great alarm the fact that the retirement system is again being
tapped for funds to provide the needed monies. All in all, these situations
along with other events in various aspects of state operations point out vividly
the need to increase state revenues. The tax increase is sorely needed.
Working with Dr. Groves and Dr. Floyd, Dr. Crafts reported, JUAC has
firmed up plans for the retreat to be held at ISU in April. The Committee
appreciates the opportunity this will provide for an open , frank and informal
discussion of issues and concerns in higher education generally in the Regency
System particularly. They are especially pleased that James Furman will not
only be the dinner speaker but will also be an integral part of the retreat.
Mr. Gayles said last year he had the opportunity to attend the retreat as
President of the Student Association, and this year he would like for consider-
ation be given to inviting some of the student representatives from the campuses
so that they can get a broader picture and perspective of what goes on in the
educational communities.
Dr. Crafts said this is a recommendation that should be considered by repre-
sentatives of the Board as well as by JUAC. Mr. Murray asked Dr. Matsler
to consider the request and make a decision.
Mr. Murray asked Mr. Bender if he could report to the Board on what the
Governor has proposed for the State Universities Retirement System appropri-
ations.
Mr. Bender said he received a letter from Mr. Don Hoffmeister which he would
read for the record:
To help balance the FY83 State budget, the Governor has proposed
to reduce the FY 83 appropriation to the five State funded pension
plans by $90 million. Our portion of this reduction would be $9.2
million. Inasmuch as the other retirement systems' had been funded at
the 70% of gross payout level most of the reduction will be from their
appropriations. After the $90 million has been withheld, all of the
systems will be funded at the rate of 51% of gross payout for FY83.
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Our original FY 83 appropriation approved by the General Assembly
was at the 70% of gross payout level and amounted to approximately
$56.8 million. Through the use of his reduction veto, the Governor
reduced that appropriation to approximately $51 million. After
applying- this second reduction, our appropriation for FY83 will be
approximately $41.8 million. If the General Assembly approves this
latest reduction, our cash flow for the last three months will be
negative by approximately $2.5 million per month. Thus, it will be
necessary to use money in the Harris STIF Account; and thus,
reduce or postpone our distribution to the investment managers.
Our fiduciary responsibilities weigh heavily upon us during these
days of retrenchment. Those of you who represent other governing
boards carry a double burden as you witness the departure of
esteemed faculty members and the reduction in programs. May the
General Assembly in its wisdom provide the resources so that the
Governor can deliver the carrot offered in his Budget message that
would restore funding to the retirement systems at a 77.5% level
for FY 85.
Mr. Bender said the above letter was addressed to all members of the Board
of Trustees of the State Universities Retirement System under date of March 7.
Mr. Bender said he recommends that the Board authorize a statement to be
sent to the Governor and to each member of the Legislature expressing deep
concern about the second and most drastic underfunding of the State Univer-
sities Retirement System. Mr. Hoffmeister's letter clearly defines the serious-
ness of the actuarial liabilities that the participants now face. He would
suggest that the statement include the mandate that no further cutbacks be
allowed and that the underfunding of the past two years be replaced , and
also that until the state's continuing contribution to the fund remains at
the minimal gross payout no consideration be given to any social investing in
the State of Illinois that might have the slightest element of risk. Mr. Bender said
he would also recommend that JUAC consider such a statement as well as Mr.
Hoffmeister's letter and that they get this information to every SURS partici-
pant and annuitant in our System and urge them to write similar letters.
Mr. Murray asked Mr. Bender if his recommendation was meant as a formal
motion. Mr. Bender said he would so move. Would Mr. Bender be willing
to sign the letter as the representative of the Board of Regents on the SURS
board of trustees, Mr. Murray asked? Mr. Bender said he would not at all
mind doing this. The motion was seconded by Mr. Parker, and it carried
unanimously .
Mr. Bender said if at all possible he would like to have the letter to present
to other members of the board of trustees when they meet in Chicago next
week.
EXECUTIVE DIRECTOR'S REPORT NO. 138
Section I - Legislative Report
This month's report is concerned with happenings at the federal level, Dr.
Matsler said. By next month staff will have enough information on what is
154
occurring at the state level to give a full report.
At the federal level, Dr. Matsler said, funding will probably be at about the
same level as this year. Although the Administration has proposed consider-
able changes which would mean a significant cut in financial aids, it is the
thought of most people in Washington today that Congress will probably not
go along with the proposed changes at least for this coming year, but that
probably these cuts may be with us in the following year. The Administration
proposals, however, do include some rather interesting changes, some of which
he would just quickly highlight for the Board. The Administration is proposing
that there will be no funds for the SEOG grants, which do not really affect
our institutions as much as the private institutions. There is also a proposal
to change the Pell Grants to include a 40% self-help clause. This would mean
that a student participating in the Pell Grants program would have to provide
40% in self-help. That self-help is available through work-study programs and
loan programs, but it would still mean that there probably will be less govern-
ment help than there has been in the past . The Administration proposes to
increase the work-study programs. Categorical grants would be reduced some,
and the President has proposed establishment of a new educational savings
account, Dr. Matsler said, which he does not favor. It is a proposal whereby
parents would be provided the opportunity to save $1000 a year. They would
be required to pay taxes on that $1000, but the interest on it would be tax
free.
Mr. Gayles said he has heard that the Administration is also planning to dis-
mantle the Education Department , and he wonders what that would do to us as
a public institution. The talk in Washington, Dr. Matsler said, is that this
will not be done, but rather staff within that department will be reduced.
Most people in education object to the elimination of the department , he said ,
primarily because they fear that they will not have access to the people who
administer the various programs in which they are interested.
Section II - University Academic Plans, 1983-1987
This is probably one of the most important items which is brought to the
Board, Dr. Matsler said, and he understands that it received a great deal of
discussion in the Program Committee on Wednesday, and for that reason he
would just ask Dr. Groves to lead us very quickly through the recommendations
which Staff has relative to the mission statements and the final recommendations
for Board action .
Dr. Groves noted that the Staff recommendations would be found on pages 20-22
of the Executive Director's Report:
With respect the new program proposals and mission changes, Staff recommends:
that the Board approve the proposed expansion of the Northern
Illinois University mission to include programming in engineering
fields with the understanding that (1) the university will elaborate
a ten-year implementation plan for Board consideration by June,
1983, and, (2) that this approval does not constitute authorization
of any related new program requests or budgetary requests since
these would have to be considered separately when proposed in
detail.
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With regard to program reviews and follow-up reports of Northern 'Illinois
University, Staff recommends that the Board:
a. concur with the university's recommendations that the Major in
Meteorology be placed on a three year's suspension with no students
to be admitted after the Fall 1983 semester and that a review and
follow-up report be completed in three years which emphasizes
scientific currency of the curriculum and necessary new financial
resources.
b. concur with the university's recommendation that the Masters
Degree in Geography be placed on three year's probation during
which time it will continue to admit students and that a review and
follow-up report be completed in three years' time which emphasizes
student research competencies, degree completion, and faculty re-
search productivity.
c. concur with the university's recommendation that a follow-up report
and recommendations be prepared on the need for a Major in the
Social Sciences and, if justification exists, the most appropriate
curricular structure to be developed.
d. agree with the university's conclusion that the Latino Studies Minor
and the Latin American Studies Minor should be consolidated and
request the university to bring in a request for this program action.
e. concur with the university's intention to study the status of both
disciplinary and interdisciplinary minors and to present a follow-up
report on this subject including implementation steps within one
year's time.
f. indicate its expectation that the consolidation of the Certificate
of Advanced Study and Doctor of Education programs in Elemen-
tary Education, Secondary Education, and Curriculum and Super-
vision into a single Educational Specialist and Doctor of Education
program in Curriculum and Instruction will be brought in for Board
action in this academic year.
g. support the university's decision to seek formal action deleting the
C.A.S. degrees in Physical Education and Biological Sciences at
the June 1983 Board meeting.
Additionally, Dr. Groves said, as indicated earlier by Mr. Parker, Staff felt
on review that the C.A.S. in History is another one that ought to be deleted
and has recommended that to the Program Committee. That this was not
included in the Staff recommendations as they appear in the Executive Director's
Report, he noted, is simply inadvertent - it should be included among these
recommendations .
Dr. Groves said with respect to program reviews of Illinois State, Staff recom-
mends that the Board :
a. concur with the university's intention to follow-up on its program
review of the Majors in Agriculture and Agribusiness by seeking a
clarification of objectives , a revision of the curriculum , and better
156
faculty coverage of the curriculum; and ask for a follow-up report
on progress in this regard in three years.
b. support the university's recommendation that the masters degree
curriculum in Physical Education be reviewed and revised to be
more responsive to newer trends in the field and also recommend
that it be simplified by downgrading the existing sequences within
the degree. This too should be the subject of a progress report
in three years.
c. place the Major in Recreation and Park Administration on a three-
year probation (not precluding the admittance of new students)
to be followed up with an assessment of whether sufficient progress
had been made in strengthening the curriculum and program staffing
to warrant program continuation.
d. concur in the university recommendations with regard to the bacca-
laureate Major in Dance but request that a follow-up report be pre-
sented next year evaluating the appropriateness of seeking accre-
ditation and the implications of such a step for the orientation of
the curriculum and for perceived concerns and deficiencies.
e. place the Major in Environmental Health on a three-year probation
(not precluding the admittance of new students) pending meaning-
ful resolution of the curricular, staffing and enrollment problems of
the program and a review by external consultants to determine if
the program should be maintained, this to be reported upon as a
follow-up report in three years.
f. recommend that the university either consolidate the separate Majors
in Home Economics Education and Industrial Education into sequences
in the Majors in Home Economics and Technology of Industry respec-
tively or present a rationale in a follow-up report for continuing
the existing configuration.
As regards the program reviews of Sangamon State University, Dr. Groves
said Staff recommends that the Board:
a. concur with the university intention to reach a decision on the
program status of the masters degree in Gerontology within one
year and to reflect this and its rationale in a follow-up report
to be presented in next year's academic plan.
b. direct that the baccalaureate major in Labor Studies be reevaluated
within two years in order to determine if there is sufficient curri-
cular and enrollment strength to warrant continuing the program,
and present a follow-up report on this evaluation in the academic
plan.
Staff also recommends that the Board request all of the universities to present
a comprehensive follow-up report to the Board in June 1983 on progress made
in implementing the Board directive that campus policies be adopted on the
maximum hours departments can require of their undergraduate majors con-
sistent with a four-year baccalaureate. This report should include the policies
adopted and further campus plans for implementation.
157
Finally, Dr. Groves said, Staff recommends that the Board approve the 1983-88
academic plans of Sangamon State University, Illinois State University, and
Northern Illinois University as modified by the above Staff recommendations
for use in Regency System and University planning activities; and further
that the Board commend the universities for their efforts in preparing these
documents. It should be understood that such approval does not constitute
a blanket endorsement of all of the specifics mentioned in the plans.
Dr. Matsler said Mr. McClure had commented to him that as he went through
the Staff recommendations it appears that Staff either concurs or agrees with
the universities - although there are some expectations for changes, and he
wonders why it is that we all get along so well. He said he would point out
to Mr. McClure and others that we have through the years had some dis-
agreements with the institutions and these matters have been brought to the
Board for adjudication. However, for most of these matters that are very
technical, it is probably better to do this in committee or to do it on the
campuses. By the time these matters have gone through the committees, and
by the time Dr. Groves and Dr. Floyd have been on campus to work things
out, there is a great deal of concurrence, so that when we do go public with
the recommendations we make a better case than if there were differences.
Dr. Matsler said we like to keep differences to a minimum if at all possible.
The Board's Program Committee has helped to do this, thanks to Mr. Parker
and others who serve on the committee .
President Monat said lest everything appear to be sweetness and light, he
would like to state for the record that while there is no basic disagreement ,
NIU did not recommend the deletion of the CAS in History. This is a matter
that Staff has raised. The institution will be examining the issue, but here
is an instance where the Staff in a sense has raised an issue that did not
come to the Board from the university, and he thinks that is appropriate
as well. Dr. Monat said he would like to make one other observation. He
came to NIU first in 1976 as Provost and worked with Dr. Groves and Dr.
Floyd in that capacity, as has Dr. LaTourette during his time as Provost.
He could say to Mr. McClure that what appears to be a "honeymoon" relation-
ship exists because the Board staff comes to campus and goes over the recom-
mendations on programs. Very often disagreements or misunderstandings are
clarified at the staff level even before they get to the Program Committee.
This is an on- going process of continuing discussion, continuing examination
in which both the Board Staff and the people on campus are very active parti-
cipants. He believes, he said, that both Dr. Boothe and Dr. Davis would
concur in this.
Dr. Groves said he would add that the program review process in the Board
of Regents system was begun 9 years ago, it is a very effective one, and one
that is frequently identified by people in higher education as being an example
of an excellent program review process. It is actively engaged on all campuses
taken very seriously, and the decisions which are reached represent a very
significant amount of soul-searching and a significant amount of change.
Things are not standing still in this system, they are moving, and he believes
that a lot of the reason for that is the process that we go through of looking
very carefully, in depth, at each program every five years.
Mr. Parker said it was a kind of revelation to him yesterday how the BHE
is able to come in and kind of usurp some of the powers that we, the Board
158
of Regents have, and since we do have such a good system of program review
he did not quite understand how the BHE was able to pick certain programs
out from our universities and then ask for their deletion or question their via-
bility .
Dr. Groves said on this score this is good news and bad news. The good
news is that the Board of Higher Education which has the statutory authority
to review programs has very substantially accepted the program review processes
that each of the governing boards has established. They could have on their
own simply usurped the whole process under the statutes. But they have not
done that. Dr. Groves said he thinks that credit should be given to them in
that regard. They have accepted the process that we have elaborated and
have substantially gone along with us and worked with us on that. They do,
under the statute, have the authority to conclude that programs require further
attention and even to conclude that they are educationally and economically
unjustified. Those are the words used in the statute. They do not, however,
have the authority in the statute to delete programs. That is a governing board
authority. But they can recommend and take formal action to find programs to
be educationally and economically unjustified. Dr. Groves said we would hope
that the spirit of cooperation that has prompted the BHE to accept a vigorous
process of program review developed by the systems and the universities
would carry through in resorting to a recommendation that things found to
be educationally or economically unjustified would only be under the worst
circumstances. We are working toward that end. It is a little unsettled in
this regard, he said, and they are dealing with different prerogatives, pre-
rogatives that are stated under the statutes. That relationship has yet to
be worked out, and perhaps that is the bad news. However, the good news
is that they have gone a long way in accepting the process.
Mr. Parker then moved for approval of the Staff recommendations, as amended.
The motion was seconded by Dr. Wellbank , and it carried unanimously.
Mr. Murray thanked Dr. Groves for his work on the academic plans and Mr.
Parker and other members of the Program Committee for all of the time and
effort they have put in on them.
Section HI - April 1983 Salary Increases
Dr. Matsler said the Board would recall that in December we had just learned
that there would be a 2% recision requiring that a certain amount of funding -
$20 million for all of higher education - would have to be turned back to the
Legislature and the Governor. There was uncertainty then that we would be
able to provide any of the salary increases which had been promised - a 3%
increase to be effective January 1, 1983. That increase was held up and the
Board directed everyone to wait until the March meeting of the Board at which
time it would be determined whether or not the increases could be given,
depending upon the cashflow problems that each of the institutions had.
At this time, Dr. Matsler said, Staff is requesting authorization to grant the
3% increase beginning April 1. Although both ISU and NIU do have enough
funding to provide for an extra two months' catchup on the 3%, this will
not apply to the annualization .
Dr. Matsler then presented the following Resolution for consideration by the
Board :
159
RESOLVED that the Presidents of the Regency Universities and
the Executive Director for the Central Office are hereby authorized
to grant salary and wage increases to eligible employees, with such
increases averaging 3% on a monthly basis when combined with any
increases granted previously during FY 1983. These increases are to
become effective April 1, 1983 or at the beginning of the pay period
nearest that date. Eligible employees are those faculty (including
laboratory school faculty at ISU), administrative staff, and civil
service employees who were under contract in FY 1982, would have
been eligible for increases in the summer or fall of 1982 (if such
funds had been available for such increases), and are still employed
as of April 1, 1983. Temporary employees are not eligible for these
increases. Be it
FURTHER RESOLVED that in the event no further recision is imple-
mented during FY 1983 the Presidents and the Executive Director
are authorized to grant additional increases averaging no more than
3% per month for up to two months to such eligible employees. Such
additional increases shall be in effect for no more than two months
during FY 1983 and shall not be included in the employees' base
salaries nor included in calculating FY 1984 salaries.
Mr. Gayles noted that some people on campus are saying that the 3% is cal-
culated on 90% of the base and that the increase actually will be only about
2.7%.
Dr. Matsler said this increase will not be exactly 3% for everyone - it might
be a little bit higher or a little bit lower, and there may be some who receive
no increase at all because the policy of the Board is that this is based on
merit. He noted that 3% is not very much money to decide upon on the basis
of merit. He said he would suspect that this will be pretty much an across-
the-board increase at about 3%, give or take a tenth of a percent either way.
President Monat noted that Mr. Gayles was correct in saying that this is
calculated on a 90% base. The institution is still providing an average 3%
increase which means that the university must eat the difference in terms of
its base budget between what it gets and what is paid out. They have been
doing this for a number of years, he added.
Ms. Orchowski noted that the Resolution states that temporary employees are
not eligible for the increase, and she asked if this includes temporary faculty.
Mr. Murray said that under the terms of the Resolution temporary faculty
are excluded.
Mr. Riss then moved for adoption of the Resolution as presented. The motion
was seconded by Ms. Toman.
Dr. Wellbank proposed an amendment to the Resolution stating that the
Executive Director and the three Presidents also be granted a 3% increase
effective April 1.
Mr. Riss and Ms. Toman accepted this as a friendly amendment to their
motion .
160
Dr. Matsler said Sangamon State had indicated that there might not be funds
available for this, but this amendment would authorize the increase should
the funds become available.
The Chairman then recognized Dr. Margaret Schmid to address the Board.
Ms. Schmid said she is sure that everyone is aware of the fact that the dif-
ferent systems in the State are treating this matter differently, and she
would be happy to comment on that if anyone would care to hear her opinion .
Ms. Schmid then read a prepared statement on behalf of University Professionals
of Illinois indicating that they are pleased to see that the Board of Regents
is now prepared to provide for almost all of the Board of Regents faculty
almost all of the salary increase which by rights they should have received
already. She said they are proud of the fact that it is the suit filed by their
state organization, the Illinois Federation of Teachers, along with the American
Federation of State, County, and Municipal Employees, which is largely respon-
sible for the fact that the Board is now granting the salary increases.
Mr. Murray commented that he does not believe that is necessarily true.
Ms. Schmid continued her statement that that suit created a political climate
which made further reductions in operating budgets this year very unlikely,
and contributed heavily to Governor Thompson's plans to make up for remaining
deficiencies in state revenues in other ways.
However, she said, UPI urges the Board to grant the full faculty salary
increase retroactive to January, not February, and to make the retroactive
portion of the salary increase available to faculty on all Board of Regents
campuses with an accompanying pledge that no faculty position will be placed
in jeopardy.
Ms. Schmid said the specific language of the Staff recommendation that
"...Presidents and the Executive Director are authorized to grant additional
increases" has been carefully drawn to allow inequitable treatment of Board
of Regents faculty depending solely on the University at which they find them-
selves. UPT can find no legitimate academic or professional reasons for making
such an invidious distinction. Possible explanations such as inadequate student
recruitment efforts or insufficient surveillance of administrative costs do not,
they believe, constitute sufficient justification for inequitable treatment of faculty
Such explanations for any differential salary treatment, furthermore, would
appear to them to suggest areas in which inquiry might be warranted.
In closing her statement, Ms. Schmid said she would reiterate their pleasure
at the fact that the Board of Regents faculty are at long last going to receive
salary increases for academic year 1982-83. She would reiterate as well their
strong urging that all faculty on all Board of Regents campuses receive the
full salary increase retroactive to January.
Mr. Murray thanked Ms. Schmid for her statement. He noted that there was
a motion on the floor, and asked if there was further discussion.
The question before the Board was called for a vote, and it carried unani-
mously.
161
The Chairman commented that the increase is just a token, but the Board is
happy that at least it can give a token increase. He added that he is sorry
that it appears that the increase for the President at SSU cannot be given.
He said from the comment appearing in Ms. Schmid's letter he thinks she feels
that an explanation of inadequate student recruitment does not justify treating
Sangamon State differently, and he is not sure that he agrees with that. One
of the reasons we had extra money at Northern, he said, was because an
unexpected number of students enrolled. At Illinois State it was the weather.
He said he thinks that message is fairly clear. If the faculty at Sangamon get
involved in marketing and recruitment they might be able to enjoy that kind of
a surplus, although he is not saying they have to. But that is where we have
to get the salary increases. He noted that the biggest problem at Sangamon
State is student enrollments, and if he were on the faculty he would work very
hard to see if he couldn't do something about that. At NIU it paid off in salary
increases.
Mr. Murray commented that at an AGB meeting he heard at a program that
admissions are too important to leave to Admissions, and he believes this is
true. Admissions and enrollments have to be carried on by a marketing program
of the whole faculty. Everyone on campus should become involved in this.
President Lacy said the theory they have been following at SSU in trying to
improve student recruitment is exactly the theory just stated by the Chairman.
The faculty has been very active and very supportive in the recruitment effort .
There are additional steps that individual faculty members can take and that
individual programs can take to be more active in the recruiting process.
They are now trying to take those steps, the President said. Obviously, it
is important that each faculty member and each program be as active as they
possibly can be in recruiting, especially at the graduate level. Dr. Lacy said
he thinks, however, that it would be overly simplistic to say that the financial
problems at SSU relate exclusively to student recruitment. It is a very big
problem and a large element in the whole picture, but there are other elements
as well, and they relate to problems that he has brought to this Board before.
Those problems still exist. They are problems such as the IBHE's insistence
on using an instrument which was not designed to be a budget instrument and
make it a budget instrument - the unit cost study instrument. There are other
problems relative to the evaluation of cost that also play a strong role in the
current financial picture of the institution . However , he said , he fully agrees
with what Mr. Murray said about faculty involvement in recruiting, and in many
cases they have been very successful in doing that.
Mr. Murray asked what effects the cuts in the University Relations staff will
have on recruiting. President Lacy said he thinks they would have to assess
that that impact has the potential of being significant. The deletion of Uni-
versity Relations was made with that fully in mind, but they are trying to com-
pensate for the possible negative impact through the use of volunteer profes-
sionals in public relations. The project is not yet deep enough to tell them
whether it is going to fully compensate for the loss of University Relations,
but they are trying to watch this as carefully as they can.
Mr. Murray said he believes that the Board shares his perception that there
is a lot of really quality education going on at SSU, if we could just get the
message out to the public and to the prospective students.
162
Section IV - Tuition for 1983-84
Dr. Matsler said Staff had intended to bring in a recommendation for the
tuition level for the coming year, but he simply does not know at this time
what the level should be. He said Regents had been given a set of tables
showing a comparison of the BHE recommendations and the BHE allocation
of the Governor's budget for FY 84 operations and grants. Table 1, at the
very bottom, shows that at the BHE recommended level our appropriation bill
has been written to include $162.9 million in appropriated funds. However, if
the Board of Higher Education reduces the budgets to the extent that the
Governor has recommended, that figure will go down to $146 million, which
represents a 10% cut, and we would have to orovide that much money just to
hold our own. He called the attention of the Board to the difference between
appropriations from the General Revenue Fund and the Income Fund, noting
that if the BHE allocation of the Governor's budget were to prevail, there would
have to be more monies coming from the Income Fund through added tuition if
we are to hold our own with previous years. Right at this moment that would
mean an increase very close to $500. Dr. Matsler said Staff feels that we simply
cannot do this or we will lose students. There will be many, many students
who would not be covered by ISSC, and that is the dilemma. So, he said, it is
the hope that the Governor and the Legislature will increase taxes sufficiently
to cover these losses.
Mr. Gayles asked Dr. Matsler if he could give any indication of the timetable
for setting tuition.
Dr. Matsler said he is afraid that it might not be done before June and possibly
not even then. It all depends on how fast the Legislature and the Governor
act. If they do not act until June, then the Board cannot act until July.
Mr. Murray asked about the appropriation for ISSC under the Governor's
budget. Dr. Matsler said ISSC also took a 10% cut.
Mr. Gayles asked how enrollments would be affected if we do not get the tax
increase. It is anyone's guess, Dr. Matsler said, but he would suspect that
we might lose perhaps 15-20%, but that is purely a guess.
President Monat commented that the material which was distributed on the
allocation of the Governor's budget and which assumes that a dramatic increase
in tuition will not have an effect on enrollment puts us into an Alice in Wonder-
land situation. It just is not realistic. This is an artificial allocation. So,
Mr. Murray observed, if enrollments drop, obviously the Income Fund has to
go up even more.
Ms. Toman commented that she thinks it is important that students realize
how effective it would be if they did contact their legislators and emphasize
again the position we are in right now. We cannot let up on the push for the
income tax increase, and the more times we come out and say this publicly,
the better off we will be.
Mr. Bender agreed, adding that he would again emphasize that we have to
become a voting constituency, and we are now at the point where we have
proven we can do that. Mr. Murray said as much as no one wants a tax
increase , no one with any common sense can come up with any other conclusion
after reviewing these figures.
163
Section V - Board Regulation Amendments and Additions: Board Committees
Dr. Matsler said this Section of his Report is presented as a basis for dis-
cussion and review of the committee structure of the Board as it now exists,
and for codifying this structure in the Board Regulations.
As to the Executive Committee, Dr. Matsler said, it would remain essentially
as it now exists, except that it would meet at the request of two or more of
the committee members. The Committee is comprised of the Chairman of the
Board, the Vice Chairman, one other member of the Board appointed by the
Chairman, and the Executive Director (non-voting).
With regard to the Audit Committee, it is recommended that the references to
the System Auditor be deleted inasmuch as we do not have one at this time.
It is recommended that this Committee consist of the Chairman of the Board
who would also serve as Committee Chairman , and two members of the Board
selected by the Chairman of the Board. The Executive Director would also
serve as an ex officio (non-voting) member of the Committee.
Dr. Matsler said the recommendations relative to the Facilities Committee
reflect what we have been doing in the past. This is also true of the Program
Committee and the Finance Committee recommendations.
With respect to the recommendations for the Personnel Committee, Dr. Matsler
said the subparagraph relative to Membership needs some clarification , and
this perhaps can be accomplished by indicating that the Committee shall be
comprised of three or more members of the Board (selected by the Chairman
of the Board) and the Chairman of the Board (ex officio).
Staff is also recommending, Dr. Matsler said, that the Legislative Review and
Coordinating Committee be deleted from the Board Regulations, and that new
language be inserted to set forth the Board's policy with regard to participation
in legislative matters.
Mrs. Fitzpatrick asked why the Deputy Director for Business Affairs is being
eliminated from the membership of the Audit Committee, ex officio. Dr. Matsler
said this was just for the sake of consistency. Is Mrs. Fitzpatrick suggesting
that the Deputy should serve on the Committee? Mrs. Fitzpatrick said she
does not know how the Audit Committee has functioned before , so she does not
know whether he is needed or not. Dr. Matsler said he would be glad to dis-
cuss this with her if she wished.
Mr. Murray said he would also like open the option of the System Auditor,
although not necessarily fill the position, because the reasons for appointing
a System Auditor were good ones. He asked Dr. Matsler to reconsider deleting
references to the System Auditor, and Dr. Matsler agreed that this would be
done.
Mr. Bender, referring to the Board Procedures, Legislative Affairs, asked if
Dr. Matsler thought there would be any advantage to having a member of the
Board participate in the review of proposed or pending legislation. Dr. Matsler
said this activity is very time-consuming, and our Director of Legislative Affairs
meets on a frequent basis with representatives from the institutions , particularly
when the Legislature is in session. He said he believes a member of the Board
164
might find that he would be getting into a lot of detail that he might not
be interested in. He said what Staff will be doing now that the Legislature
is in session is reporting to the Board perhaps every week on what is going
on .
Mrs. Fitzpatrick, again referring to the Audit Committee composition, said it
appears somewhat inconsistent for the Executive Director to be named to
serve ex officio on this Committee and not on others. She thinks there
should be some consistency to this. Dr. Matsler said Staff will be reexamining
this and furnish a better rationale. Mrs. Fitzpatrick said that would be fine.
Section VI - Board Regulation: Telephone Conference Meetings
Dr. Matsler said the proposed Regulation had been submitted for first reading
in February and was recommended for adoption at this time. The Regulation
will provide a means whereby public business can be transacted during periods
when it is impractical to convene a quorum in person. The proposal is applicable
to meetings of the full Board, the Executive Committee, or other Committees of
the Board.
Ms. Orchowski moved for approval of the Staff recommendation. The motion
was seconded by Mrs. Fitzpatrick, and it carried unanimously.
Section VII - New Programs
Dr. Matsler said Northern Illinois University seeks approval of an Emphasis
in Drawing within the B.F.A. Major in Art, and an Emphasis in Educable
Mentally Handicapped /Learning Disabilities within the Major in Special Education.
Staff recommends, he said, that the Board approve the Emphasis in Drawing
for a two year period which will expire at the end of the 1984-85 academic
year.
Staff also recommends that the Board approve the Emphasis in Educable Mentally
Handicapped /Learning Disabilities within the Major in Special Education, to be
implemented when all necessary approvals have been obtained.
Mr. Parker moved for approval of the Staff recommendations. The motion was
seconded by Dr. Wellbank, and it carried unanimously.
Section VIII - Legal Counsel Report
1. ISU Campus Financial Exigency Policies
Mr. Winning reported that the financial exigency policies for Illinois
State University, copies of which had been sent to the Board, have
been reviewed by counsel and found to be consistent with Board Regu-
lations on the same subject.
2 . Co-Paying Agent, 1966 Bond Series, Northern Illinois University
Mr. Winning said that the original bond issue was purchased by Halsey
Stuart & Company and under the provisions of the documents the
company was to name the paying agents for the bonds. Halsey Stuart
& Company designated Chase Manhattan Bank of New York and Contin-
ental Illinois National Bank of Chicago as bond paying agents. Last
165
fall, Mr. Winning said, Continental Illinois National Bank advised
Chase Manhattan Bank that it no longer would act as bond co-paying
agent for the 1966 Series. Because a substantial number of bond holders
reside in the midwest, he said, it seems desirable that the Board of
Regents request Halsey Stuart to designate an alternative bond paying
agent in Chicago. He indicated that the LaSalle National Bank of Chicago
has evidenced an interest to act.
Mr. Winning said he recommends that the Board adopt a resolution
directing the Executive Director to request Halsey Stuart & Company
to designate an alternative co-paying agent for the November 1966
revenue bond series at Northern Illinois University, located in Chicago,
Illinois .
Mr. McClure moved for approval of the recommendation of Legal Counsel. The
motion was seconded by Ms. Toman, and it carried unanimously.
3. Northern Illinois University Foundation
Mr. Winning reported that the NIU Foundation is prepared to make a
gift to the Board of Regents of the property it acquired from John
Boyle. He recommended adoption of the following Resolution:
WHEREAS, the Northern Illinois University Foundation has acquired
title to certain land in Ogle County, Illinois, by gift from John G.
Boyle of DeKalb , Illinois ; and
WHEREAS , the Foundation desires to convey title to said property
to the Board of Regents of Regency Universities for the use of
Northern Illinois University; and
WHEREAS, the Board desires to accept a gift of said property;
NOW, THEREFORE, BE IT RESOLVED, that
1. The Board of Regents of Regency Universities accepts the
gift of the following described real property from the Northern
Illinois University Foundation :
That part of the Southwest Quarter and that part of the East
Half of Section 21, Township 41 North, Range 2 East of the
Third Principal Meridian, Ogle County, Illinois, described
as follows: Beginning at the Northeast corner of said
Section 21: thence South (bearing assumed for descriptive
purposes) along the East line of said Section 2141.48 feet;
thence West, at right angle to said- East line, 805.48 feet;
thence South 19°03'55'T West 429.61 feet; thence South 38°
18'15" West 2048.73 feet; thence South 34°06f51" West 523.70
feet; thence South 49°52'28" West 436.80 feet; thence South
0°27'19" East 432.63 feet to a point on the South line of said
Southwest Quarter that is 165.79 feet Easterly of, as measured
along said South line, the Southeast corner of said Southwest
Quarter; thence South 89° 26' 23" West along said South line
649.66 feet to the Easterly line of property conveyed to the
166
State of Illinois for the right-of-way of Federal Aid Route
412 (State Route 51); thence North 0°29'05n West along said
Easterly line 31.08 feet to a Northerly right-of-way line of
said Federal Route 412; thence North 79° 10' 29" West along
said Northerly right-of-way line 168.88 feet; thence North
12°04'55" East 246.21 feet; thence North 63°45'22" East
408.29 feet; thence North 52°5r27n East 767.51 feet; thence
North 2° 10' 33" West 509.53 feet; thence North 87°55'05" East
357.29 feet; thence North 40°36'21" East 712.00 feet; thence
North 0°05f46" East 216.24 feet; thence North 50°38'40" East
970.44 feet; thence North 0°40T52" West 446.56 feet; thence
South 49°31'32" West 150.70 feet; thence North 0°13,05" East
669.46 feet; thence North 34°47?14" East 170.59 feet; thence
South 69°34,37" East 485.05 feet; thence North 14052'33" West
455.88 feet to the North line of said Section 21; thence North
89°29'02" East along said North line 1012.54 feet to the point
of beginning, containing 77.924 acres, all in Lynnville Town-
ship, Ogle County, Illinois, hereby releasing and waiving all
rights under and by virtue of the Homestead Exemption Laws of
this State.
2. The Chairman and Secretary of the Board of Regents be and
are hereby authorized and directed to execute such instruments
and to do such things as are necessary to acquire said property.
Mr. Gayles moved for adoption of the Resolution as recommended by Legal
Counsel. The motion was seconded by Ms. Toman, and it carried unanimously.
4. Northern Illinois University - Yearbook Publication Dispute.
Mr. Winning said he had originally recommended that the students
be represented by student counsel. However, since that time he
has been furnished with a copy of the contract, and since that con-
tract is with the Board of Regents, he now recommends that the action
be brought in the name of the Board even though the recovery is for
the benefit of the students. Mr. Winning said his recommendation is
that the University Counsel proceed through Countryman & Associates
to obtain recovery of the liability.
Mr. Parker moved for approval of the recommendation of Legal Counsel. The
motion was seconded by Ms. Toman, and it carried unanimously.
Dr. Matsler, referring to the gift of land by Mr. Boyle, said this is a gift
that is most appropriate for use by the university, and he for one is very
pleased that this has worked out the way it has.
President Monat said he is also pleased about this. He said Mr. Boyle had
intended to be present this morning, but he was called out of town. Mr.
Boyle has also indicated that he is contemplating another gift to the university,
and if that were to materialize, he will be in attendance at another meeting
of the Board in the future. The President said Mr. Boyle is a very interesting
man and very generous as far as the university is concerned. This particular
property could not have come at a more propitious time because just last Decem-
ber the BHE authorized the university to offer the Ph.D. in Biological Sciences,
and one of the major fields is in Environmental Biology, and the land will pro-
vide a natural research laboratory.
167
Is this primarily farm land, Mr. Parker asked? President Monat responded
that it is natural prairie land. It has never been tilled, and it has a creek
running right through the center of it.
Mr. Murray asked the President to convey the thanks of the Board for the
gift.
RECURRING INSTITUTIONAL MATTERS
Northern Illinois University - President's Report
President Monat distributed copies of an Addendum to the Capital Improvements
Projects section of his Report (Emergency Repairs to Granite Panels on Holmes
Student Center), noting that Mr. Riss had touched on this when he reported
on the meeting of the Facilities Committee.
Before presenting his Report, the President said that just last week he received
a report prepared and distributed by the National Science Board identifying
200 universities in the United States that meet the criteria established by that
board as research and development universities. He said he is pleased to report
that Northern Illinois University has been identified as one of the 200. There
are two other universities in Illinois that are included in the list, the Univer-
sity of Illinois and Southern Illinois University at Carbondale. So, he said,
NIU is traveling in very good company in that list and the institution is proud
to have been so designated.
The President said he wished to change the item on pages 6 and 7 (Revenue
Bond Student Fees) to a matter of information at this time. Discussions on
this matter are continuing with Board Staff, he noted, and he would be pre-
pared to bring in a recommendation for action at the April meeting.
The President also called attention to item B.2. in the Purchases Appendix,
stating that the successful bidder, E & I Cooperative Service, Inc. had written
to the university requesting that they be allowed to withdraw their bid because
they themselves had made typographical and arithmetical errors in computing
the bid and that they could not deliver on the bid which they used as their
quotation. The President said he is requesting authorization to accept the
bid of the next lowest bidder, Zirlin Interiors, Chicago, Illinois.
Information reports were submitted on:
Status of Undergraduate Admissions for Summer, 1983
Status of Undergraduate Admissions for Fall, 1983
Grants and Contracts (Research, Institutes, and Studies)
Gifts to Northern Illinois University
International and Special Programs Expenditures
Acquisition of Boyle Land from the NIU Foundation
Fee Increase for University Health Service
Revenue Bond Student Fees
The following items were presented for action by the Board:
1. Personnel transactions for faculty and other employees. A list of
all reported transactions is appended to the President's Report and
will be kept on file at the University and in the Central Office .
168
2. Permission was requested to increase the Graduate Colloquium Fee
from $0.88 per credit hour to $1.63 per credit hour, effective with
the Fall semester, 1983.
3. A list of purchases for the month, as appended to the President's
Report.
4. Capital Improvements Projects
(a) Anderson Hall - Gymnasium Roof Repair
Permission was requested to prepare plans and specifications,
advertise and receive bids for replacement of the roof over
the gymnasium located in the north wing of the building.
Because of the anticipated project cost and the University's
limited funds available, it may be forced to split the funding
between FY83 and FY84 funds for the award of the contract.
No engineering fees will be charged to this project.
(b) Anderson Hall - Energy Conservation Controls
Permission was requested to employ the firm of Servidyne, Inc.,
Oakbrook, Illinois and Atlanta, Georgia, to design and prepare
for bid electrical and steam controls for Anderson Hall pursuant
to the energy audit conducted for the University by the firm .
The total project cost is estimated at $37,650, including con-
struction and fees, with a simple payback of $81,350 (six month:
with an estimated additional saving of $40,000 during the next
fiscal year) .
(c) Stevenson Towers North - Remodel Formal Lounge
Permission was requested to prepare plans and specifications,
advertise and receive bids for remodeling of the formal lounge
for the 1000 students residing in Stevenson Towers North.
No architectural fees will be charged to the project. The
University will seek the necessary approval from the Board of
Higher Education.
( d ) Resurfacing of Parking Lot "L" and Williston Hall Service Drive
Permission was requested to prepare plans and specifications,
advertise and receive bids for the resurfacing of Parking Lot
"L" and Williston Hall service drive. No architectural fees will
be charged to the project.
(e) University Streets - Repair and Resurfacing
Recycling Center - Grading and Surfacing
Permission was requested to prepare plans and specifications,
advertise and receive bids for these projects. No engineering
fees will be charged to these projects.
( f ) Emergency Repairs to Granite Panels on Holmes Student Center
Center Tower
Permission was requested to expend funds in an amount not to
exceed $16,000 to accomplish emergency repairs to the panels
and brickwork.
169
President Monat said that yesterday the Facilities Committee spent a good deal
of time discussing the proposed recreation facility. He* said he had indicated
to the Board in advance that the university had no intention at this time to
recommend that it be allowed to move forward with this project. In the informa-
tion he had sent out to the Board, he also provided the results of the student
referendum which was conducted , in the form of a memorandum he had re-
ceived from the President of the Student Association. Dr. Monat said it is
his feeling - one in which he feels the Facilities Committee concurred - that
this is not the appropriate time to proceed to seek approval of the project.
Earlier in this meeting, he noted, there was discussion about the uncertain-
ties of state funding, and that we probably will not know until June at the
earliest, and possibly as late as September, what the level of funding for
higher education will be from the State. Dr. Monat said he could not, there-
fore, in good conscience recommend a fee increase in the context of a massive
tuition increase that is recommended in the Board of Higher Education budget
which, he thinks, is an artificial budget - but nonetheless, it is there and it
is a number which we have to at least acknowledge as a possible outcome of
what is going to happen in the next several months. He and the Facilities
Committee felt that given the bidding climate and given the construction
climate at this time, the estimate that was provided two years ago by the
architects probably is not realistic any longer, and we should try to get more
uptodate information concerning what the probable cost of the project would be
before asking the Board to consider the project again. So, President Monat
concluded , he would urge the Board not to take any action at this time on the
project . He said he probably will not be coming to the Board for this approval
again until such time as there is greater clarity with respect to the funding
support for higher education in FY 84.
Mr. Riss said he thinks we should make clear that we are looking for a less
expensive program, and we expect that. As a matter of fact, it was pointed
out at the Facilities Committee yesterday, Dr. Monat said, that when they had
a very professional estimate provided by the engineers on the steam tunnel
replacement, the estimated costs were $1.7 million. However, when they went
to bid, the bid was $1.2 million, which was about a 30% reduction. If that
kind of climate continues, he said, we are looking at a project which will be
considerably cheaper.
Mr. Gayles noted with respect to the recreation facility, the Board has been"
sent the results of the student referendum , and it is within the purview of
the Board how it wishes to accept those results.
Mr. Murray asked if Mr. Gayles had any recommendation on this. Mr. Gayles
said he believes that student referenda should be given a great deal of weight
at the Board level. He said he would suggest that since we are deferring
action on this until July or September, that we lean more toward the September
date when students will be on campus and able to show their approval or dis-
approval. Secondly, he would like to suggest that if, indeed, the bids do
come in considerably less than we have anticipated, that that figure be brought
back to the students. Possibly with a cheaper price tag on the project, their
liking for the product will increase a little bit. But right now there is the
attitude on campus that even though we would be getting a good deal for the
money, they cannot afford to pay for this particular item. He said he wanted
to express this not only to fellow Board members, but also to let his student
peers know that he is voicing their opinion on this matter, which has grown
to be a very controversial one on campus.
170
Mr. Murray said the record should reflect this, and he would also suggest
that the media gets this straight.
President Monat said when Nancy Mack made her statement to the Board,
and he concurs with the Board that it was a responsible and balanced state-
ment, he would like to clarify for the record the matter of law school tuition.
When the university and the Board negotiated through the Legislature the
acquisition of the law school in 1979, we made a commitment at that time that
until such time as the law school physically moved from the leased facilities
in Glen Ellyn, the tuition would remain at the private law school level which
was approximately $3300 a year. However, it was stipulated at that time -
and he takes this almost as a mandate on the university - that that tuition
would be reduced over a period of years once the law school moved to campus,
using the monies that had been committed to the lease of the facility as a
basis for reducing the tuition until it reached a point much closer to the
tuition level at the other two state law schools, the U. of I. and SIU-C.
Tuition right now for a full-time student is about $2400. Last week it was
reported in the newspapers that SIU approved a tuition increase of 10% at
the undergraduate level, but the recommended tuition for the SIU law school
is just over $1000 a year. NIU is $1400 higher in law school tuition than
is SIU, and probably as much as $900 higher than the University of Illinois.
Mr. Murray asked Dr. Monat if he would be furnishing the Board some addi-
tional information on the operational costs of the Holmes Student Center.
Yes, Dr. Monat said, there is extensive backup material which the Board
does not have, but which Staff of the Board does have. This can be reviewed
and information furnished to the Board.
Ms. Orchowski, noted that both student speakers earlier had said that the
library is not comoleted, and she asked the President if he would explain
this.
Dr. Monat said when the library was designed some 15 years ago - although
it was not completed until 1979 - it was designed to be one third larger than
it is. When the realities of funding available through the capital budget had
to be adjusted, the size of the library had to be adjusted. Mr. Murray asked
if it had not been designed for 30,000 students. At that time they were think-
ing of 30,000 students on the campus, but when construction started in 1974
or 1975, the available funds really were the cloth to which the size of the
library had to be fit, so the one-third was not constructed. At that time,
he said, there probably could not have been a persuasive case made to enlarge
the library. However, in the last 5 years there is no question that the case
developed, because circumstances make that case that the library now is overly
crowded not only in terms of seating space for students, but also in terms of
stack space. Dr. Monat said one of the reasons NIU is designated as a researcl
and development university is because of the size of the holdings in the library.
They have every year increased the acquisitions budget to add to the holdings.
As he had mentioned earlier, the President said, they have begun in their
internal capital budget planning process a project which will at the appropriate
time recommend the completion of the library by increasing by one-third the
size of the building.
At the suggestion of the Chairman, President Monat then described all of
the functions which would take place on campus in connection with the dedi-
cation of the law school.
171
Ms. Orchowski moved for approval of the Report of the President of Northern
Illinois University, as amended. The motion was seconded by Dr. Wellbank
and it carried unanimously.
Sangamon State University - President's Report
President Lacy said he is pleased to recommend to the Board today that an
honorary doctorate degree be awarded by Sangamon State University this
year to Mr. George Hatmaker. Mr. Hatmaker, he said, is a splendid example
of the commitment that the business community has made and continues to make
in nurturing and developing educational opportunities for future generations of
students. His great efforts and work and his continuing and strong devotion
and commitment to SSU, its mandate and its programs honor all of us who are
involved in higher education, especially in Illinois. Sixteen years ago, the
President said, Mr. Hatmaker became the President of the Committee for
Higher Education in Central Illinois. It was that committee', working with
Dr. Matsler and others, that did the "great bulk of the developmental work
that led to the legislation establishing Sangamon State University. Once the
institution was established, George Hatmaker maintained his very strong interest
in it by serving first as President, and then for a number of years as Treasurer
of the Sangamon State University Foundation. He still remains a member of the
Foundation. Mr. Hatmaker is a native of St. Louis, but spent most of his life
in Springfield. He is a graduate of Springfield High School and spent more
than 30 years of his professional life as an employee of the Franklin Life Insurance
Company, where he finally at the time of his retirement, was Chairman and
President of the Board of the Franklin Life Insurance Company and all of its
subsidiary companies. George Hatmaker has been an outstanding citizen of
Illinois . He has been very active in the Presbyterian Church and served as
President of the Illinois Presbyterian Home. He has had many other board
and director memberships of corporations in Illinois and remains a very active
citizen of the State.
President Lacy asked that item B . of the Purchases Appendix be withdrawn
from his Report (Two- Stage 40 mm Image Intensifier System).
Information reports were presented on :
Grants and Contracts
Report of Faculty Receiving More than 100% Salary
The following items were then presented to the Board for action:
1. Approval was requested for the deletion of the Division of University
Relations and the transfer of its major administrative units and functions
to the Division of Academic Affairs , the Division of Business and Admini-
strative Services, and the President's Office.
2. Personnel transactions for faculty, administrative and civil service
personnel. A list of all reported transactions is appended to the
President's Report and will be kept on file at the University and in
the Central Office.
3. A list of purchases for the month, as appended to the President's
Report .
172
President Lacy said he had indicated earlier in the meeting that the decision
to eliminate University Relations as an administrative unit was a very serious
decision, by far the most serious decision relative to meeting the budget demand
that has been taken by the institution since he has been there. They have ver
few options left, the President said, in cutting funds under the existing policy
that they have been operating under for the past 3 years - to make cuts that
do not have a direct impact on the teaching, research and public service activi-
ties of the university, especially the instructional activities of the university.
The President said they have now cut a very significant percentage of the
total budget out of the university over the last 3 budget periods, and they
have cut them in the non-academic arms and functions of the institution.
Dr. Lacy said he thinks he now has the obligation, as he makes this recom-
mendation to the Board, to say that they have very little cutting that they
can do and still meet all the state laws and regulations and Board Regulations
that they must meet in operating as a university of the State.
Dr. Lacy said one of the reasons he makes this recommendation, as painful
as it might be, is that these functions are not required by law, they are not
required by Board Regulations. Most of the remaining administrative functions
in the institution are now simply not a matter of good management or admini-
strative convenience, they are a matter of meeting state law or Board Regula-
tions. In many of the remaining administrative offices that they have to accom-
plish those purposes , they are only one or two people deep , and they are very
thin functions. In deleting University Relations they have deleted the admini-
strative management function for a number of the public relations and public
service type functions of the institution. However, they have not eliminated
the functons themselves. As stated in his Report, Dr. Lacy said, they are
recommending the redistribution of those functions to the academic affairs
division of the university and the business and administrative services division.
They are able to do this because at the moment they have two very able people
to take over the direct administrative responsibilities - Vice President Goins ,
in the case of some functions, and Professor Mike Lennon who has been pub-
lisher of Illinois Issues for other functions. In other words it must be under-
stood that these two people and a number of others are taking on additional
responsibilities to make it possible to have this cut . There are some savings
here in the FY83 budget, they will be significant savings in the FY84 budget,
but the full savings will not be realized until all contracts are over and met in
FY 85. They are meeting all existing contractual obligations as they take the
deletion step.
President Lacy said they hope very much that by the time they initiate the FY8E
budget the university may be in a position to once again do a stronger job
in the area of public relations as well as in some other areas. In the meantime
a group of public relations professionals has agreed to pull themselves together
and, with the help of facilities in several businesses in Springfield, to help the
institution continue to try to have a healthy public relations function at least
until the beginning of the FY85 budget.
Finally , the President said , he would add one comment on the performance of
the Director of the Division of University Relations for the past two years.
Gail Lutz has done an outstanding job in pulling this division together. In
some ways she has been the first Director of the diviision , although there has
been a public relations function for a long time, and a strong one under people
like Chris Vlahoplus and Jim Turpin. In particular, he said, Gail Lutz had a
173
somewhat different responsibility from the previous directors, a broader respon-
sibility. She has performed that in an outstanding fashion, and the fact that
he brings this recommendation today is in no way a reflection of a failure on
her part to do the job well. She has done it exceedingly well, and it is with
deep regret that in spite of her efforts and the efforts of her staff they had
to reach this conclusion.
Ms. Toman noted the resignation of the Director of Financial Assistance, and
she asked if that position will be filled by another individual or will this be
moved to someone else in the course of the administrative structural changes.
President Lacy said this is a very key position at the institution because a very
high percentage of their students do receive some form of financial aid. Bob
Clement is leaving to take a position with the Illinois State Scholarship Commis-
sion and work as a liaison between that Commission and the institutions. The
President said they intend to temporarily hold the position open until they know
more about the kind of appropriations they will have for FY 84. He thinks it
is unthinkable that they would not fill it for FY 84 because no one at the uni-
versity has the technical knowledge to do the work as effectively as it needs
to be done. They are following a policy in the institution right now on all
administrative vacancies of delaying the filling of vacancies until they see what
this legislative session is going to produce in the way of a budget. Associate
Dean Roach will cover this work until May or June .
Mrs. Fitzpatrick asked if the Office of Public Information was a part of
the University Relations Division. It was, the President responded.
What is the difference between "lay off" and "termination", Mrs. Fitzpatrick
inquired. Vice President Goins said the term "laid off" was used when there
was an actual incumbent in the position. Termination of positions sometimes
occurred when there was no incumbent but the policy decision was made that
there would be no filling of the position. The position would be terminated.
Mrs. Fitzpatrick asked if "lay off" infers that there will be a recall. No,
Dr. Goins responded, the use of the term laid off here is not the same as
temporary lay off of civil service employees. The distinction between termina-
tion and lay off is in the fact that there was an incumbent there who had to
be laid off, but when a position is terminated there was not an incumbent.
So, Mrs. Fitzpatrick said, this means that at some time the university expects
to fill the position of Director of University Relations, Director of Communications
and Affirmative Action Officer. Is that why "laid off" was used. No, Dr. Goins
said, relative to all the positions on the list one should make the assumption
that it is not the university's intent to fill them again. So, which way is it,
asked Mrs. Fitzpatrick? Last month we voted to terminate people in these posi-
tions, and now we are saying they are laid off. She really does not understand
this. Dr. Goins said he had not prepared this particular section of the Report,
but his understanding is that the words "laid off" was used here to connote
the fact that there was still an incumbent in the position , and therefore the
individual involved was being separated from the university. In the case of
termination , it was a position which did not have an incumbent in it , but which
was being terminated. He noted that these items are for the information of the
Board, they don't require Board action to delete positions, but it did require
Board action to terminate the individuals .
Mr. Winning said in the process of job abolition, incumbents in those jobs
174
that are protected by civil service may be terminated , but if the position is
reinstituted , they are then subject to recall, priority on recall.
President Lacy said he wished they could furnish a better explanation, but
they would check it out and if there is any more significance than has been
indicated, they would get back to Mrs. Fitzpatrick.
Ms. Orchowski said she notes that essentially the public safety function is
being eliminated. The President said two of the full-time employees are being
retained and some of the functions which they continue to carry out relate to
public safety. They will no longer be patrolling the campus in the way the
other two campuses are patrolled. They will continue to offer things like
emergency services. They will continue to worry about and provide admini-
strative services for the general safety of people on campus, but they will
no longer be carrying out the kind of police function that we are familiar
with at the other two campuses. This too was a difficult decision to make.
Dr. Matsler said one comment might be appropriate at this time. He thinks
Board members know what President Lacy have been going through in the
last two or three years, particularly this past year. He has had to make up
losses, he has had to cut back, he has a list of people that he has had to
lay off. He has lived through a very, very difficult time, especially these
last two months. Dr. Matsler said he thinks the President has done a good
job in providing the essential services. He said he and Mr. Murray sat down
with the President, Dr. Munkirs and Dr. Goins a month ago and went over
the budget problems that they have, and he thinks he has done a masterful
job in protecting the academic programs as best he can and yet meet the
cutbacks that have been put on him by the Board of Higher Education, by
the funding process itself. Dr. Matsler said he is hopeful that Dr. Lacy
has seen the last of the big cuts he will have to deal with, and that we can
do something to move ahead at SSU and not cut back any further because
they are down to the bare bones now. Dr. Matsler said he is sure that this
Board will support him in the months ahead.
Dr. Lacy thanked Dr. Matsler for his remarks. He said he thinks the key
message he has for the Board today is that it is important for the Board to
understand that the next steps in the institution do basically involve the
academic programs, and they simply do not want to have to reach that point.
Maybe there is a slight silver lining and that is that he does not see anyway
that anyone in this legislative session or later can say that this institution
is overfunded. They can clearly demonstrate now that in terms of cost,
the institution is in a very reasonable position, and in fact look better than a
number of other institutions at the Graduate I level. In administration they
certainly now look very healthy in terms of the economy and efficiency argu-
ments.
Mr. Murray asked how much they have cut back in terms of dollars. In
terms of dollars it has now been more than 10% of the current general revenue
fund dollars in the last three budgets, and they are still facing a recommenda-
tion for another cut of $389,000 next year, the President said. Their general
revenue fund is $12,800,000, and they have already been cut about $1.5 million
really about 12%. Mr. Murray said he would not reiterate what Dr. Matsler
said, but he knows this has been a wrenching experience and he sympathizes
with those who have been affected by this difficult time.
175
Mrs. Fitzpatrick said she had one more question - although she had hoped
that someone else might raise it. Referring to the changes in assignment listed
on page 8 of the Report , she asked why there is no salary increase indicated
for the female who is taking on additional responsibilities, and almost a $250
a month increase for the male taking on additional responsibilities? President
Lacy said they have not yet fully looked at the question of salaries relative
to the new responsibilities. That one case simply progressed more rapidly
than the other cases. It was a clearer case but in effect it got quicker atten-
tion because of the mix of activity in it. The decision to allocate the affirma-
tive action function to the Personnel Officer was made a good bit later in the
process, he said, and he intends to look at adjustment of salaries across-the-
board on all positions when this redistribution is finished. Their capability
of doing that is limited, and in general it is his intention to take the limited
funding that they do have available and use the great bulk of it to take care
of positions at lower income levels, lower salary levels, that are impacted by
the reorganization. But also a part of what he intends to look at is the question
of the impact of affirmative action on that particular office, so one could view
this at the moment as a still unanswered question. Dr. Goins also noted that
this change does not take place until August 15.
Ms. Orchowski asked what type of provisions have been made for Associate
Dean Roach's absence to the student when she takes over responsibility for
the financial assistance position. This is only going to be temporary, Dr. Lacy
said. Mr. Homer Butler added that Dean Roach will be taking on the responsi-
bilities but other members will be giving her more assistance in those areas.
Mr. Riss moved for approval of the Report of the President of Sangamon State
University, as amended. The motion was seconded by Ms. Toman, and it
carried unanimously.
There being no further business before the Board, on motion by Dr. Wellbank,
seconded by Ms. Toman, the meeting was declared adjourned. The next
regularly scheduled meeting of the Board will be held on April 21, 1983, at
Illinois State University, Normal, Illinois.
David E . Murray
Chairman
Franklin G. Matsler
Secretary
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Minutes of the Meeting of the
BOARD OF REGENTS
Illinois State University - Normal, Illinois
April 20, 1983
The rescheduled meeting of the Board of Regents convened at 1:30 p.m.
on April 20, 1983 in the Circus Room of the Bone Student Center at Illinois
State University, Normal, Illinois. Ms. Carol K. Burns, Vice Chairman,
presided in the absence of the Chairman.
The meeting was called to order, roll was called, and the following Regents
were present :
Mr. Jerome R. Bender
Ms. Carol K. Burns
Mrs. Clara S. Fitzpatrick
Mr. Montel Gayles *
Mr. L. Milton McClure
Mr. David E. Murray, Chairman, and
for the meeting.
Ms. Denise Orchowski
Mr. D. Brewster Parker
Mr. Harold Riss
Ms. Janine Toman
Dr. Harry L. Wellbank
Ir. James L. Wright were not present
Also present were :
Dr. Alex B. Lacy, President, Sangamon State University
Dr. William R. Monat , President, Northern Illinois University
Dr. Lloyd I. Watkins, President, Illinois State University
Dr. Franklin G. Matsler, Executive Director, Board of Regents
In attendance from the Joint University Advisory Committee were: (ISU)
Dr. Virginia Crafts, Chair, Dr. Thomas Eimermann , Ms. Peggy Gerkin,
Dr. Robert Ritt, Mr. Leon Toepke ; (NIU) Mr. Joe Koch, Dr. James E.
Lankford, Dr. Annette Lefkowitz, Mr. Jerry D. Meyer; (SSU) Dr. George
Gruendel, Ms. Pam Hammond-McDavid, Ms. Cindy Steohenson, Dr. Jack
Van Der Slik .
Others present included staff from the Regency Universities and the Central
Office of the Board; Mr. James M. Winning, Legal Counsel to the Board;
and representatives of the student bodies and the news media.
Mr. Parker moved that the Board recess to meet in Executive Session for
the purpose of discussing personnel and financial matters. The motion was
seconded by Ms. Toman, and it carried unanimously.
The Board reconvened in public session at 2:45 p.m.
MINUTES OF MARCH 17, 1983
The Chairman directed the attention of the Board to the minutes of the
meeting held on March 17, 1983 and asked if there were additions or correc-
tions to be proposed. There being none, on motion by Mr. Parker, seconded
by Ms. Orchowski, the minutes were unanimously approved as submitted.
177
CHAIRMAN'S ITEMS
Ms. Burns said the only item she had was to extend congratulations to Dr.
Leon Boothe who has been selected as the new President of Northern Kentucky
University, and on behalf of the Board she congratulated him and commended
him for his work while Vice President and Provost at Illinois State University.
Personally, she added, it has been a pleasure to work with Dr. Boothe, and
she expressed confidence that all Board members share this feeling.
REPORTS TO THE BOARD
Ms. Burns said at this time she would read to the Board the text of a speech
which Mr. William Browder, Chairman of the Board of Higher Education,
delivered to members of the General Assembly who attended a dinner the night
before the BHE meeting. The speech was so clear and so eloquently stated
the position of the BHE on the allocation of the Governor's budget that she
feels it should be restated in the minutes of our meeting.
The budget which the Board of Higher Education recommended in
January to the Governor and to the General Assembly in accordance
with the statutes of Illinois calls for one billion , one hundred and
thirty-seven million dollars in General Revenue Funds. This is an
increase of $130 million over 1983 appropriations from the General
Revenue Fund.
The Governor has reduced our recommended budget by $237.4
million to a figure which is $107 million less than fiscal 1983's
appropriations. As you know, his budget is based on income
expectations without tax increases.
It is our legal obligation to allocate the Governor's budget as he
has requested and we will probably do so tomorrow, while reaffirm-
ing our budget. The deficiencies resulting from the Governor's
budget are so large, building on already existing shortfalls accu-
mulated over the past several years, that we are all now thrust
into the realm of major policy decisions.
The people of Illinois must now decide what they want to do with
higher education and what they want it to do for them. Time is a
critical factor. Under existing circumstances delays will themselves
constitute decisions, with serious substantive impacts.
There is no overall law of God or man that I know of which says
every person who wants a college education must be given one at
State expense. Nor is there an inherent right to attend an institution
of higher education of one's choice even when one has the money to
pay the full cost of providing that education. It seems to me that
the legislature is always free to make new policy --or reaffirm
existing policy -- regarding higher education.
There are numerous options open to the legislature (and the
citizens you represent) in these times of financial crisis:
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1. Some might take the extreme position and say that
we can no longer afford to educate our people with
State money - let them go to private schools or to
other states-if they want higher education.
2. Others might say that the number of students should
be cut down to a total that can be educated with
existing or declining State revenues and existing
tuition levels. This option would obviously involve
major cutbacks in staff, equipment, facilities, buildings,
courses, programs, campuses, schools, and probably
would necessitate the closing of some colleges and
universities. Under this option many students would
be denied higher education .
3. Some others might say we should make up the existing
shortage of funds by 'taxing' the students instead of
all taxpayers. This option would involve enormous
increases in tuition and fees, and the number of stu-
dents surviving would undoubtedly be too few to support
existing facilities and programs.
4. A fourth option that might be considered is to propose
numerous reductions across the board in programs,
faculty and staff members and salaries, and utilize
existing facilities without adequate maintenance; don't
build anything new; don't remodel anything old; don't
get any new equipment - just use what we have. And
help meet the costs by raising tuition materially and
reducing scholarships materially. In essence, this is
virtually the option which our staff has proposed to
the Board in its effort to allocate the Governor's budget.
It is clear that under this option, as under the first
three options, both the quantity and the quality of
higher education in Illinois would decline precipitously
and the institutions of higher education would no longer
be able to serve the people of Illinois as they have in
the past.
5. There is a fifth option. The General Assembly could
acknowledge that one of Illinois' greatest assets is its
fine universities and colleges -- that these schools have
made a tremendous contribution to the economic and
cultural quality of the life of every citizens of this
State, including those who have not matriculated.
The legislators could realize that the best hope for the future progress
of Illinois -- economically and culturally --is grounded in our educa-
tional processes. It could be preceived that much of our well being
today has come as a direct result of the education and the research
and development done at our universities. Transistors, computers,
hybrid corn, soybeans, photo-electric cells, sound movies, and count-
less other medical and technical advancements that we take for granted
today would not be available if it were not for the University of
Illinois, for example.
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I'm sure you are aware that our colleges and universities are being
asked and expected to help in the training and retraining of our
work force in the much needed economic development of Illinois to
help us climb out of this recession. At tomorrow's Board meeting we
are being asked to approve several new programs in our community
colleges that will train several hundred people for jobs that are
currently available. Money for economic development will not be
available under the Governor's budget.
In considering this fifth option, you should be aware that in the
past few years all of Illinois' universities and colleges have been
through the refiner's fire. Fat has been eliminated and efficiency
has been improved. Faculty and staff have been reduced. Those
of us who have been deeply involved in this process can see the
good that has come from it, but we also see that financial resources
from the State have been so curtailed in recent years that serious
deficiencies have been building up which are beginning to weaken
our institutions to the extent that they will be irreparably damaged
unless the trend is reversed. For example, faculty salaries have
not kept pace with inflation, with industry salaries, or even with
the faculty salaries in schools in other surrounding states, for so
long that we are losing outstanding people. Such a trend feeds on
itself and will be virtually irreversible if it continues any longer.
Our equipment is wearing out, our libraries are endangered, new
courses in science, engineering, and technology, much in demand
today, are more expensive to offer and are therefore being restricted
And we can't get professors in some of these vital areas at present
salaries. Utility costs have skyrocketed with no let-up in sight
and they have not been fully funded by the State. Inflationary cost
increases have amounted to 38 percent since fiscal year 1980.
These difficulties have been compounded by another critical trend.
All during this time we have called upon our institutions of higher
education in Illinois to serve an increasing number of student!
The 750,000 students attending public and private institutions of
higher education in Illinois this year represent an increase of
250,000 in the past ten years. Enrollments are up 13.2 percent
just since 1980.
What this means is that State support per student in constant
dollars has declined to a point that the amount of support in 1983
is only 65 percent of what it was in 1971 --a drop of over one-third.
In exploring what policies we should follow in dealing with higher
education today, let's look at what the General Assembly has said
in the past. Under the Statutes of Illinois, the Board of Higher
Education is charged with the responsibility 'to recommend to the
General Assembly the enactment of such legislation as it deems
necessary or desirable to insure the high quality of higher education
in this State.' There is an underlying presumption here that the
General Assembly's policy is to provide high quality higher education
for the people of Illinois.
As citizens of Illinois , responsible under the laws of Illinois for
180
submitting our higher education budget recommendations to the
Governor and General Assembly, we have concluded that the long-
standing legislative policy of insuring the high quality of higher
education is still valid. We support it wholeheartedly, and there-
fore feel we must tell you that high quality higher education cannot
be insured in fiscal 1984 or thereafter with existing or projected
revenues. We believe that our 1984 budget is minimal to prevent
further inroads into the quality of higher education. It is not a
growth budget.
Therefore, we say to you that we believe we are speaking for the
welfare of all of the people of Illinois when we urge you to adhere
to your policy of insuring the high quality of higher education in
Illinois. This high quality cannot be insured unless revenues alloted
to higher education by the State are substantially increased. We
don't presume to tell you precisely how to do this, but we do say,
for the first time in our history, that we see no possible way of
doing it without a tax increase. We stand ready to assist you in
any way we can -- and to answer your questions.
Ms. Burns said she could not add a whole lot to Mr. Browder's statement
except to say that she believes it sums up very nicely a strong position that
the BHE has taken to support not only the Board of Regents, but the other
boards in the State whose budgets are not being met also. Ms. Burns said
she thinks that the legislators who heard the speech were genuinely impressed
and went away perhaps with a little more thoughtful attitude regarding the
plight of higher education, so to speak.
Mr. McClure asked Ms. Burns if she felt that constituents should still write
to their representatives in the General Assembly. Yes, Ms. Burns responded,
and as a matter of fact during the course of the evening several legislators
mentioned the fact that they had received piles of mail from students and
concerned parents - concerned that perhaps there might not be a place in
Illinois higher education for their sons and daughters who have not yet applied
and from students who are afraid that they will not be able to finish their
programs if the budgets are cut. Therefore, any positions taken to our
legislators from our areas would be helpful she is sure.
President Monat said he believes that all of us have in various ways conveyed
this message and will continue to do so. In the last week he had the occasion
to address a large number of people from off-campus who had come to NIU.
One group was the Women's Intercollegiate Athletic banquet, attended by
some 300 people, most of them parents who were visiting. Dr. Monat said
he spoke much longer than he should have on this issue, saying essentially
what Chairman Browder did. He added that you could literally hear a pin
drop while he was speaking. Yesterday, he said, they had on the NIU campus
the College of Business Board of Visiting Advisors, a small but enormously
influential group of business leaders from Northern Illinois. Dr. Monat said
he and Chairman Murray delivered the same message and, again, to a very
attentive audience.
Ms. Burns noted that at the last meeting they had gone through a short
exercise in trying to figure out exactly how great the shortfall was, and it
was determined that we would have to close SSU, Governors State, and one
other university in order to meet the shortfall. So, we are not talking about
181
small numbers any more. We are talking about large numbers. When there
is a shortfall that is that great, it should be a cause of -concern to everyone
as it is.
Mr. Gayles said there is an attitude which is prevalent in the State - and
he has heard it on the NIU campus as well, that since this is not occurring
to us at this particular time, it need not concern us directly so why worry?
Tuition does not bother some students, he said, and he does not know if
this is an elitist group, but he also does not know what other approach to
take. Mr. Gayles said maybe some of them are the elitists who can afford to
pay that kind of tuition, but for the public record students cannot afford to
pay it. He said if he were not so lucky as to be graduating in three weeks,
he knows that he would not be able to afford to come back.
Ms. Burns said she did not want anyone to misconstrue her statement and
think that we were recommending the closing of any institutions, because that
was just an example used to put a perspective on the extent of the shortfall.
Mr. Gayles said his comment was based on an article in one of the campus
newspapers. Ms. Burns said the article inferred, she believes, that Chairman
Browder recommended closing universities; and for the record, he did not do
that.
President Watkins said he was pleased that the Chairman of the BHE publicly
noted that we really cannot cut any more. During the last two or three years
it has been the sorry duty of the administrations of the Regency Universities
and the other universities in the State of Illinois to have to institute cuts
simply to try to maintain essential programs. We now find that our salaries
are not competitive, that our classes are too large in many areas, that our
equipment is worn out or obsolete, and that we cannot meet what we consider
our valid educational expectations of a great industrial state. We are being
asked, the President said, and will probably be asked in committee on Thursday,
what we are doing vis-avis technological advancement, what we are doing in
the area of high technology. The answer is the best we can, but it is pretty
hard to do that without the state of the art equipment that we need. Dr.
Watkins said he, too, has been busy during the past months talking to differ-
ent groups, hosting coffees for a wide-ranging group of community leaders,
and pointing out the impact on the local economy. He said he believes these
statements are making an impact, and we would be very unwise to rest on our
oars at this time. He said he could tell the Board, and he believes his col-
leagues will agree, that the time, the indecision, the lack of ability to plan
because there are no parameters to use, they do not know what the budget
is going to be, is having a very serious effect on morale on all campuses in
the State. In the past perhaps they were not aware until July 1 whether the
salary increase would be six or seven percent, or whatever, but now we are
talking about jobs, talking about programming, things that are so vital, and
people do not know how to plan their lives any better than the administrations
and the boards know how to plan for the budgetary future. This indecision
is one of the really deleterious facts of life which we now face.
Ms. Burns commented that listening to the radio in her car on the way to the
meeting, it seems to her that there is a growing support for an increase in
taxes in Illinois. She said if it is any comfort, she also heard that the new
Mayor of Chicago, Mr. Washington, is in Springfield today pleading his cause
for the Board of Education in Chicago which has a shortfall much, much greater
than ours. Collectively, she said, she thinks we all should be heard.
182
President Monat said he had sent copies to the Board of articles and an
editorial which appeared in the Rockford Register Star last week , and he
thinks it should be acknowledged publicly the strong support the newspaper
gave editorially not only to a tax increase, but the absolute necessity of
increased support for higher education funding.
President Lacy noted that any way you cut the arithmetic, as was done at
the last BHE meeting, or any way you look at the compromises that took place
in Springfield among the Republican caucus last week, if higher education
keeps the same percentage of the General Revenue Fund that it currently has,
we simply cannot afford any additional deterioration in the Governor's position
relative to the revenue that it might produce. Further compromises are going
to have to be ones that do not cut the gross amount of revenue projected if
we are going to be able to break even and have even a small number of new
dollars to cover utility bills and other necessary increases for next year. The
bulk of the fight is still in front of us, and we are going to have to endure.
He thinks what President Watkins said about morale is very important, and that
it is critical that the decision be made in the regular session of this legislature
and not drag it out as long as the summer session.
Mr. Bender inquired if Mr. Browder's statement had been distributed to all
members of the General Assembly. Ms. Burns said she had requested that
it be sent, but she would have to check on that.
Mr. Bender commented that Gary Watson from the Rockford Register is a
supporter of higher education. He is an NIU graduate. He would ask that
a letter be sent to him in appreciation of the editorials he has been running.
One other thing he would like to mention, Mr. Bender said, is that to add to
the pain of the reduction in monies for higher education, they are also taking
$85 million out of the retirement funds , which in good conscience they should
return, at least in the amount taken. He said what higher education is. going
to get out of any additional revenues is very doubtful. However, Mr. Bender
said, the General Assembly is vulnerable to pressure at this point from all
kinds of sources on just this subject, and we ought to be in touch with them.
Ms. Burns said she would urge each member of the Board to obtain a list of
the appropriate legislators or persons that they think need to hear personally
from the members and make our position known. Also, she encouraged members
to write to the Governor.
Dr. Matsler said he perhaps would add some comments to this discussion at
the time he presented his Report.
There was another item brought up at the BHE meeting, Dr. Matsler said,
relative the program review. He said he believes our System is to be com-
mended for having probably as good a system of program review as can be
found in the State. Our Program Committee, chaired by Mr. Parker, has done
a good job of looking at the mission statements and looking at the program re-
views themselves. Three programs at our institutions got some comment from
the Board of Higher Education, and the comments were essentially that perhaps
the programs were educationally and economically unjustified. We will not agree
with all of this, he said, and it is up to the Board of Regents to decide whethe
or not they are really justified . We may very well be making some changes be-
cause of the BHE's suggestions, or they may be changes that we had already
183
implemented. Dr. Matsler said.
Ms. Toman reported that on Tuesday the Illinois Student Association caucused
at the State CaDitol, and she would like to commend each of the presidents of
the student associations at the Regency Universities for their support and
bringing students from all of the campuses to lobby their respective legislators
and committees that will be appropriating funds to higher education.
Ms. Burns said she was happy to hear this because is another perspective
which legislators need to have.
Joint University Advisory Committee
Dr. Virginia Crafts, Committee Chair, introduced new members of the Joint
University Advisory Committee: Pam Hammond-McDavid, a staff member at
Sangamon State; Bob Ritt, the new chairperson of the Academic Senate at
Illinois State; and Peggy Gerkin, who is also a student member of the Senate
at ISU.
Dr. Crafts reported that discussions by JUAC sounded a great deal like those
the Board had earlier in terms of finances and tuition, and the Committee is
very concerned about this. The students are particularly concerned about
the possible tuition hikes that might occur. She said she is sure that the
Board probably has some sense of discouragement as the does the Committee.
They think the only thing they can do at this point is to hope that the final
scenario is a positive one and try to convince the legislators that all of the
fat has indeed been cut, and now muscles are pretty bruised and battered.
Once again, she said, the Committee is dismayed and disappointed and dis-
illusioned that the retirement plan has again been attacked to keep the State
afloat literally. They are also upset that primarily it was the State employees
and the State teachers who were hit hardest by this. They are also upset
that there seems to be no plan to replace the funds, and to the Committee this
is not wholly responsible.
Finally, Dr. Crafts said, the Committee requests that members be furnished
with the agendas for meetings of the Board's committees. They believe that
this will increase their understanding of some of the concerns and allow for
a more intelligent exchange.
Ms. Burns agreed that this would be an excellent idea, and she would ask
Dr. Matsler to see that the Committee members are included on the mailing
list.
EXECUTIVE DIRECTOR'S REPORT NO. 139
Section I - Legislative Report
Dr. Matsler said all members of the Board now receive a digest of the bills
which Staff is following, some of which will be of more interest to the Regents
than others might be. Right at the moment, he said, there have been 3600
bills introduced. The deadline for hearing substantive bills in committee is
May 6, he noted, so there will be a few more bills coming up. Given the
large Democratic majority in the House and the fact that many of the Democrats
184
are new members, it is likely that a very large percentage of the bills will
pass out of the House, so it will be up to the Senate or the Governor if
there is to be any weeding out.
Dr. Matsler said there are at least a dozen bills which could be used as a
vehicle for collective bargaining, however, probably the strongest bill is
H.B. 1530 which is supported by Speaker Madigan and it is expected that
this bill may very well be favorably reported out of the House. The bill now
includes higher education.
H.B. 83, introduced by Representative Mulcahey , restricts the use of text-
books written by faculty members. The bill is currently in the Higher Edu-
cation Committee, and it is unlikely that it will pass. It would affect faculty
on our campuses considerably, and we do not believe it is an appropriate bill
and have opposed it .
Representative Keane has introduced H.B. 196 which would allow universities
to remove federal student loans from their records when they are assigned to
the federal government . This is a good bill and stands an excellent chance of
passage.
Representative Frederich has introduced H.B. 504 which would eliminate the
present requirement that all agencies of government submit quarterly reports
regarding non-bid ourchases of less than $5000.
H.B. 700 is an interesting bill sponsored by Representative Ebbesen, which
would remove Northern Illinois University from the Board of Regents System.
The bill is scheduled to be heard this afternoon in committee, and Dr. Matsler
advised that Chairman Murray has written a very strong letter in opposition to
the bill. Phil Adams of the Staff will also testify against the bill. Dr. Matsler
said he thinks that perhaps the bill will not pass this year, however, one of
these years it may and then we will have a new system of systems of higher
education in Illinois. This would be long after he has left the scene, President
Monat commented.
Dr. Matsler said he has asked Marsha Murray of the Central Staff to testify
against another bill which would provide a vote for student Regents. Similar
bills have been introduced with respect to the other governing boards, and
he understands that they are being opposed by many. Dr. Matsler said he
believes there is a split among students as to the desirability of providing
student Regents with a vote. However, he has opposed the bill and has noti-
fied the Board of this; and unless the Board were to notify him differently,
he would continue with that policy.
Mr. Gayles asked if Phil Adams would also speak to this particular bill in
committee. Dr. Matsler said Mr. Adams would be present at the meeting, but
he had asked Ms. Murray to testify on the bill. Is the Board going to take a
stance against the bill, Mr. Gayles asked? In this particular instance, Dr.
Matsler said, Staff will be speaking on behalf of the Executive Director or
on an individual basis, rather than as a Board policy because the Board has
not taken a stance on this particular bill. However, as he indicated before,
he has always notified the Board how he intends to testify, and unless he is
instructed differently, he will go ahead and do that.
185
Mr. Gayles acknowledged that there is a split among; students, but he would
say that the vast majority of students throughout the State favor voting
rights for their particular regents or trustees on the governing boards, and
he wanted to state this clarification .
Ms. Toman said she has researched this considerably, talking with other
student trustees of institutions in the State, and has received both pros and
cons on the question. To be objective, she said, among all of the issues that
need to be kept in mind before any decision is made either at this Board
level or in the Higher Education Committee, is that we need to keep in mind
that there are various personalities on all of the governing boards; and while
some may feel it is necessary, there are others that would feel it is not neces-
sary. We need to keep in mind, she said, thatwe sit on a seat in a unique
position, and ask whether this might open the floodgates for various other
constituencies to seek a place on the boards. Ms. Toman said she recognizes
that she and Mr. Gayles are of different opinions on the question, but she
is trying to be objective about it. Mr. Gayles said he too is trying to be
objective, and Ms. Toman is aware of his arguments. He would ask that the
Board not take a stance on this matter at this time, since there are dissent-
ing opinions among the students. However, he said, he wanted the Board
to know that students will be watching this bill.
Among the bills introduced in the Senate, Dr. Matsler said, is one supported
by Senator Rock which would allow proprietary schools to participate in the
ISSC scholarship funds. He said he is afraid that this would be most unfor-
tunate. It may very well cost another $11 million per year, and perhaps more
later. However, it is likely that the bill will pass both the House and Senate.
Senator Davidson is the principal sponsor of our Regency appropriation bill,
Dr. Matsler continued, and he will be testifying along with the three Presi-
dents and the Executive Director on Thursday afternoon in Senate Appropri-
ations Committee.
Senator Lemke has introduced a controversial bill which would allow private
colleges and universities to receive grants for construction projects, and we
are not sure how far this will will go, but it is still of some interest to us.
Finally, Dr. Matsler said, as reported in the papers recently, Senator "Pate"
Philip has agreed to introduce the Governor's tax bills as he has proposed
them. They are very controversial, and it will be some time before the dust
settles and we know exactly where we are with respect to appropriations.
Section II - FY 84 Operations Appropriations - Board of Higher Education
Allocation of the Governor's Budget
Dr. Matsler directed the Board's attention to the tables on pages 7 through 11
of the Executive Director's Report and summarized the 1984 budget requests
as they have currently been presented to the Legislature. He noted that
the total request, including income derived from a 10% increase in tuition and
incremental increases approved by the Board of Higher Education, was
$162.9 million. Using charts prepared by the Central Staff he then projected
what might be expected if the Governor's tax package were to be approved by
the Legislature and if income from a 25% increase in tuition were to be insti-
tuted by the Board of Regents. He stated that unless a larger proportion
186
of the total general revenue dollars is distributed to higher education, the
Regency System would stand to gain perhaps no more than $2 million.
President Monat commented that the projected income resulting from the
tuition increase did not accurately reflect the fact that there would be
reduced enrollments due to higher tuition.
President Watkins suggested that perhaps students should look into the bill
which would provide scholarships to students in proprietary schools, because
this added expense is estimated to total as much as 11 million dollars and it
would be taken from the ISSC appropriation.
Section III - Board Regulation Amendments and Additions - Board Committees
Dr. Matsler presented for action the Board Regulations which would formalize
the Board Committee structure, and stated that it was the consensus of both
Board and staffs of the institutions that the system is working very well.
Mrs. Fitzpatrick noted that she thought it had worked very well, and moved
for approval of the Regulations as stated in the Executive Director's Report.
The motion was seconded by Mr. McClure, and it carried unanimously.
The Regulations read as follows:
I. BOARD PROCEDURES
C. BOARD COMMITTEES
1. EXECUTIVE COMMITTEE
a. Membership.
The Executive Committee shall be comprised of the Chairman
of the Board, the Vice- Chairman , and a member of the Board
selected by the Chairman of the Board. The Executive
Director shall act as a non- voting member of the Committee.
The Chairman of the Board shall serve as Chair of the
Executive Committee.
b. Meetings.
The Executive Committee shall meet upon the request of two
or more of its members.
c. Powers and Duties.
The Executive Committee may discuss and act upon all matters
pertaining to the Board of Regents and the Regency Universi-
ties. It is intended, however, that the Committee will pri-
marily address those routine items which require Board action
when such action cannot be delayed until the next full meeting
of the Board is convened.
Although the Committee may make final determinations as to
matters of the Board of Regents, the full Board may ratify
the actions taken by the Committee.
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Actions of the Executive Committee shall be reported to the
full Board no later than at the next meeting' of the Board.
2. AUDIT COMMITTEE
a. Membership.
The Audit Committee shall be comprised of the Chairman of
the Board and two members of the Board selected by the
Chairman of the Board. The Executive Director shall be a
non-voting member of the Committee. The Chairman of the
Board shall serve as Chair of the Audit Committee.
b. Duties and Responsibilities.
The Committee shall periodically review the internal control,
accounting, and reporting practices of the Universities to
assure that the practices provide for proper accountability.
Specifically, the Committee shall
(1) monitor the communications of audit information to
external agencies and entities;
(2) evaluate requests for special compliance or financial
audits or investigations and assign such audits or investi-
gations as the Committee deems appropriate;
(3) review reports, findings, and recommendations and make
such recommendations and /or reports to the Board as the
Committee deems appropriate; and
(4) meet annually with the Internal Auditor of each Univer-
sity to receive a written audit plan for the fiscal year,
and to discuss any appropriate items.
3. FACILITIES COMMITTEE
a. Membership.
The Facilities Committee shall be comprised of three or more
members of the Board selected by the Chairman of the Board.
The Chairman of the Board shall act as ex officio member of
the Committee. The Chairman of the Board shall designate
one member of the Board to serve as Chairman of the Facili-
ties Committee.
b. Meetings.
The Facilities Committee shall meet at the direction of its
Chairman .
c Duties and Responsibilities.
The Facilities Committee shall be responsible for reviewing the
following: capital budgets and requests, long-range
development plans, and major capital projects including
program statements.
The Facilities Committee shall make recommendations to the
Board of Regents.
4. PROGRAM COMMITTEE
a. Membership.
The Program Committee shall be comprised of three or more
members of the Board selected by the Chairman of the Board.
The Chairman of the Board shall act as an ex officio member
of the Committee. The Chairman of the Board shall designate
one of the members of the Board to serve as Chairman of the
Program Committee.
b. Meetings.
The Program Committee shall meet at the direction of its
Chairman .
c. Duties and Responsibilities.
The Program Committee shall be responsible for reviewing
the following: academic plans and mission statements, new
and improved program requests, existing programs, and
policies on tenure and academic rank.
The Program Committee shall make recommendations to the
Board of Regents.
5. FINANCE COMMITTEE
a. Membership.
The Finance Committee shall be comprised of three or more
members of the Board selected by the Chairman of the Board.
The Chairman of the Board shall designate one of the members
of the Board to serve as Chairman of the Finance Committee.
The -Chairman of the Board shall act as an ex officio member of
fhe Committee.
b. Meetings.
The Finance Committee shall meet at the direction of its
Chairman.
c. Duties and Responsibilities.
The Finance Committee shall review the following: operational
costs and budgets, tuition and fees, and internal budgets.
The Committee shall make recommendations to the Board of
Regents.
189
6. PERSONNEL COMMITTEE
a. Membership.
The Personnel Committee shall be comprised of three or
more members of the Board selected by the Chairman of
the Board. The Chairman of the Board shall act as an ex
officio member of the Committee. The Chairman of the
Board shall designate one of the members of the Board
to serve as Chairman of the Personnel Committee.
b. Meetings.
The Personnel Committee shall meet at the direction of
its Chairman.
c. Duties and Responsibilities.
The Personnel Committee shall coordinate the evaluations of
the Executive Director and the Presidents and shall review
pay plans, salary schedules and compensation data.
The Committee shall make recommendations to the Board of
Regents.
I. BOARD PROCEDURES
D. LEGISLATIVE AFFAIRS (GOVERNMENTAL RELATIONS)
1. POLICY.
In furtherance of its role as the governance body for the Regency
System, the Board of Regents is desirous of participating in those
legislative matters affecting the Regency universities and Illinois
higher education.
a. Review.
Proposed or pending legislation shall be reviewed by the
Executive Director, the Director of Legislative Affairs, and
a representative from each Regency university selected by
the university.
b. Representation.
No person shall take any position on behalf of the Board of
Regents in any legislation proposed or pending in the General
Assembly without the prior authorization of the Board of
Regents or the Executive Director.
c. Report.
The Executive Director shall periodically report to the Board
of Regents on the status of pending legislation.
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Section IV - Illinois Educational Consortium
Dr. Matsler presented the following- Resolution to provide for the election
of the Directors of the Illinois Educational Consortium at its annual meeting-,
with a recommendation that it be adopted by the Board:
BE IT RESOLVED by the Board of Regents in regular meeting-
assembled :
That Franklin G. Matsler and William R. Monat be and are
hereby selected to serve as Directors of the Illinois Educational
Consortium ; and
That Franklin G. Matsler as Secretary of the Board of Regents
be and is hereby authorized to consent and agree to the election
of the above-named directors togetherwith two Directors named by
each other member of the said Consortium as the act of and on behalf
of this Board , and to do so in writing- and in lieu of election at a
meeting of members.
Mr. Riss moved for adoption of the Resolution. The motion was seconded by
Ms. Orchowski, and it carried unanimously.
Mr. Winning noted that the Board had requested Dr. Matsler to ask Halsey
Stuart & Company (now Prudential Bache Securities) to designate an alterna-
tive bond paying agent in Chicago to replace Continental Illinois National
Bank. The request was made and the LaSalle National Bank of Chicago was
so named on April 1.
RECURRING INSTITUTIONAL MATTERS
Illinois State University - President's Report
President Watkins reported to the Board that today students on the ISU
campus are holding a referendum on whether or not planning and construction
of a recreational building should proceed. He said he does not know how the
voting might go, but that he intended to abide by the decision of the students
which should be known late this evening.
Ms. Burns asked if the President would be bringing a recommendation to the
Board at the next meeting, and Dr. Watkins said at this point he did not know.
Obviously, he said, if the students vote No, there would be no recommendation
made by him .
President Watkins yielded the floor to Ms. Orchowski who introduced to the
Board Steve Bedingfield and Tim Houghton, newly elected President and Vice
President of the ISU Student Association.
President Watkins introduced Dr. Leon Boothe , Vice President and Provost,
who will be leaving ISU shortly to take up his duties as President at Northern
Kentucky University.
Dr. Watkins distributed copies of an Addendum to his Report (Changes in
Assignment for Dr. Vivian R. Jackson and Dr. JoAnn S. McCarthy). He
advised the Board that the Capital Improvement Projects contained in his
191
Report were being withdrawn in order that the Facilities Committee might
review them and make recommendations to the Board.
Information reports were presented on :
Students
Grants and Contracts (Research, Training, Service)
The following items were submitted for action by the Board :
1. Personnel transactions for faculty and administrative staff and for
civil service employees. A list of all reported transactions is appended
to the President's Report and will be kept on file at the University
and in the Central Office.
2. A list of purchases for the month, as anpended to the President's
Report.
3. Renewal of Union Agreements
(a) Approval was requested of an Agreement with Local 399,
International Union of Operating Engineers, for the period
April 1, 1983 through August 31, 1983.
(b) Approval was requested of an Agreement with Local 1110,
American Federation of State, County and Municipal Employees
for the period April 4, 1983 through June 30, 1983.
4. New Union Agreement
Approval was requested of an Agreement with Local 399, International
Union of Operating Engineers, for the period April 4, 1983 through
August 31, 1983. This Agreement is in behalf of 17 Building Mechanics
in the University's Residence Halls. The language is essentially con-
sistent with other Agreements and there are no departures from past
practice. The wage settlement is in accordance with Board of Regents
guidelines.
Ms. Orchowski moved for approval of the Report of the President of Illinois
State University, as amended. The motion was seconded by Dr. Wellbank, and
it carried unanimously.
Ms. Orchowski said she would like to commend President Watkins and the
University for supporting students in looking to fill the recreation needs at
ISU, adding that she arid all of the students appreciate the fact that they will
abide by the outcome of the referendum .
Dr. Matsler noted that it was not just a matter of abiding by the referendum
because the Board would also want to look into the feasibility studies and
the fee schedules. President Watkins said if he does have a recommendation
to make to the Board all of this would be brought in .
192
Sangamon State University - President's Report
Before presenting his Report to the Board, President Lacy asked that the
name of Robert C. Spencer be deleted from the list of those individuals recom-
mended for sabbatical leaves. Mr. Winning asked that the record show that
action on this is continued.
Information reports were submitted on:
Enrollments, April ,1983
Grants and Contracts
Capital Improvement Projects
The following items were then presented for action by the Board:
1. Personnel transactions for faculty, administrative and civil service
personnel. A list of all reported transactions is appended to the
President's Report and will be kept on file at the University and
in the Central Office.
2. A list of purchases for the month, as appended to the President's
Report .
Commenting on his Report, Dr. Lacy took note of the recommended appoint-
ment of Jerold Gruebel as Executive Director of CONVOCOM, adding that
this is the first of several steps which will be recommended over the next
few months which will bring into actual service the television consortium
composed of Bradley University, Western Illinois University, Blackhawk Com-
munity College in Moline and Sangamon State University. The funds for the
salary for this position and other costs of CONVOCOM will come from the
consortium through a contract for the university to provide the administrative
services to the consortium. Bradley is providing the engineering services to
the consortium and they expect the first signals to be delivered which will
cover almost one-half of the land area of the State beginning this Fall, with
the full system in place about 12 months after that. Dr. Lacy said next month
he would bring in for action a contract with CONVOCOM for the services which
will be provided. The good news about the contract, he said, is that the
operating cost of the particular system that has been engineered is a very
modest cost compared to the kinds of broadcast systems - the only television
transmission systems available to us just a few years ago. The energy cost
of the microwave system which they are installing is a very bright picture
for their budget next year. They expect within several years to be recovering
through tuition charges and other fee costs for services that they deliver throug
this television system a good bit more than the cost of operating the system.
President Lacy said he would like to note in recommending the sabbaticals
the continuing importance that their faculty and the administration attaches
to the entire question of faculty development. In the young institution, with
decisions which he will ask the Board to make at the May meeting, they will
be approaching the 60% mark on tenured faculty. It is a young faculty, an
excellent faculty, and one from which they will demand much in the decades
to come. Dr. Lacy said he thinks one of the most urgent matters facing the
university is how to secure the maximum potential from each of these faculty
members. The sabbatical system which has been in operation for a number
193
of years is an excellent faculty development device and a very important one
but they do need other comoarable type devices to help develop the faculty
to the point where it can be of maximum service to the institution and to
the Board in the future. He said he hopes that they will have an opportunity
over the course of the next few months, no matter how tight the budget situ-
ation may be, to give some attention to additional modes of providing oppor-
tunity for development of the faculty.
Mr. Winning said while he thinks the purpose of CONVOCOM is excellent
and what they are doing is good, he also thinks that as these hybrids of"
organizations develop, particularly when they are composed of both public
and private agencies, there is going to need to be some legislative or other
policy guidelines developed. We have a situation here now where the employee
of the university is in fact a contract employee of the group of universities
with both public and private companies, and he is enjoying all of the fringe
benefits provided by the State, admittedly at the cost of CONVOCOM. He
said he has not discussed this with President Lacy, but he does think that
there has to be some guidelines developed for these joint organizations, as
good as they may be, because there isn't any real legislative pattern.
Ms. Burns asked if Mr. Winning had a recommendation to make to the Board.
No, Mr. Winning responded, but down the line we will need to do something
about these sorts of things.
President Lacy said he fully agrees. They are pursuing, he said, policies
which they believe the Board of Regents and the Board of Higher Education
have endorsed to encourage individual institutions to become more cooperative
with each other. That includes patterns of cooperation among the public and
private institutions. Sangamon State now has more than a dozen major
cooperative efforts with other institutions of higher education, and he believes
they have reached the point in the development of these multi-university
cooperative projects that they do need to give some attention to the structures
by which they are being culminated. He said he thinks that will take not only
the attention of this Board but also the understanding of other State agencies.
It is interesting to note, Dr. Lacy said, that the CONVOCOM project itself
was developed with funds from the HECA program of the BHE. He thinks
there can be no question about the project being squarely within the education
policy of the State, and yet they do face certain restrictions under existing
law and regulations which make these kinds of cooperative efforts somewhat
more difficult than they should be.
Ms. Burns asked President Lacy to bring the Board uptodate on the status
of the research park feasibility study.
The President advised that the advisory committee conducting the research
park feasibility study met a few weeks ago and endorsed the initial draft
of the study which recommends that the University and the Board proceed
to continue to test this matter by making some initial contacts with prospec-
tive clients of the research park. The feasibility study outlines how those
contacts might take place and a timeframe for the contacts to take place late
this Spring and during the Summer. The report acknowledges that the pro-
ject is a very complex one and it is likely to take a good bit of time for
consultation between the university and the prospective clients, most of
194
which are public associations, have annual meetings, in many cases in the
winter, and there are contracts which will have to be adjusted as they make
moves from one place to another. But the board enthusiastically endorsed
the project and gave some good guidelines to proceed.
Dr. Lacy said in his Report today is the recommendation for the continuation
of the contract with the consultant on this project to take him into the next
phase of the project. Dr. Esser has done an excellent job in bringing the
project through the first phase and they would like to retain his services for
the next phase. The President said he would take the Board's approval of
the recommendation today as a sign that the Board does not in any way dis-
courage their continuing through the second phase of testing the feasibility
of the project . The second phase will be more public and will involve at
least the Chairman of the Facilities Committee of the Board, Governor Thompson
and others in helping them make some of the contacts that need to be made.
Ms. Burns said she personally feels this is an exciting idea and the President
should keep the Board posted on an on- going basis.
Mr. Parker moved for approval of the Report of the President of Sangamon
State University, as amended. The motion was seconded by Ms. Toman, and
it carried unanimously.
Northern Illinois University - President's Report
President Monat , before presenting his Report to the Board, reported on the
series of events which took place to celebrate the dedication of the College
of Law.
He also noted that shortly after the dedication, the threat to the continuation
of the Law School was removed when Representative Tate, in an exercise of
amazingly good judgment, withdrew his bill.
Dr. Monat said he was proud to report to the Board that last week they
received word from the American Assembly of the Collegiate Schools of Busi-
ness that the accounting program at Northern has received accrediation at
both the undergraduate and graduate levels by the ACSB. This makes the
program one of 29 in the country to receive accreditation at this early stage
and it puts Northern in very good company.
President Monat distributed copies of an Addendum to his Report (Holmes
Student Center - Tower - Granite and Limestone Panel Repair).
The President , as a part of his Report , recommended to the Board for
approval the awarding of its first honorary degree, an honorary degree of
Doctor of Science to Dr. Leon M. Lederman, Director of the Fermi National
Laboratory. Dr. Lederman is no stranger to the work of science, Dr. Monat
noted, having published 170 scholarly papers in the most prestigious journals
in the field of physics. Dr. Lederman has received his share of honors and
awards. He has received the Ford and Guggenheim Fellowships, the Adams
Foundation Fellowship and NSF Fellowships. In 1965 he was awarded the
National Medal of Science by President Johnson and the same year he was
elected to the National Academy of Sciences. Since 1972, simultaneously with
his serving as Director of the Fermi Laboratory, he holds a Higgins Chair of
Physics at Columbia University. Last year he was a co-recipient of the
195
prestigious Wolf Prize in Physics. Dr. Lederman's work in Physics has
included landmark research leading to unprecedented discoveries of two
fundamental particles. President Monat said it is with pleasure that he
brings to the Board the NIU request to award the honorary Doctorate in
Science to Dr. Lederman on May 14th.
Information reports were presented on :
Status of Undergraduate Admissions for Summer, 1983
Status of Undergraduate Admissions for Fall, 1983
Enrollment by Headcount, Semester II, 1982-83
Grants and Contracts (Research, Institutes, and Studies)
Gifts to Northern Illinois University
The following items were submitted for action by the Board:
1. Personnel transactions for faculty and other employees. A list of
all reported transactions is appended to the President's Report and
will be kept on file at the University and in the Central Office.
2. Approval was requested to increase the commencement fee from $10
to $15 for undergraduate students, and from $15 to $20 for graduate
students, effective for August Commencement 1983. The law student
commencement fee remains at $35.
3. Authorization was requested to enter into a contract in an amount not
to exceed $65,000 with the National Center for Higher Education Manage
ment Systems to provide a detailed needs assessment of private sector
firms with major commitments to high technology. The survey would
incorporate not only an assessment of potential for the establishment
of cooperative research undertakings, but would also assess the edu-
cational and training needs to meet current and future professional
manpower requirements of the firms.
4. Approval was requested of Collective Bargaining Agreements with the
Fraternal Order of Police, Lodge 86; the American Federation of State,
County and Municipal Employees, Local 963 - DeKalb and Lorado Taft
campuses; and the International Union of Operating Engineers, Local
399 for wages to be effective April 1, 1983.
5. Permission was requested to proceed with an installment plan for the
Spring Semester, 1984, for payment of tuition, fees and room and
board. A student would be able to exercise the option to make pay-
ments in three installments. Approval was also requested of the follow-
ing related fees:
Reinstatement fee $25.00
Housing Applications (applied
to Spring Semester room
and board charges) $50.00
Service Fee Up to 1.5% per month on
unpaid balance
196
6. A list of purchases for the month, as appended to the President's
Report .
7. Capital Improvement Projects
(a) Lincoln Hall - Center Core Roof Replacement
Authorization was requested to increase the project budget
from $40,000 as originally approved to $150,000.
(b) Holmes Student Center - Tower - Granite and Limestone
Panel Repair or Replacement
Permission was requested to enter into a contract with the
firm of Raths, Raths and Johnson, Inc., Willowbrook, to under-
take additional investigative work; develop plans and specifica-
tions ; advertise and receive bids for the repair of the granite
and limestone panels. Because the engineering work for the
project involves an unusual amount of investigative work prior
to the development of plans and specifications, the University
recommended a fixed engineering fee of $30,000, plus the
usual provisions for reimbursables and full-time on-site super-
vision be authorized for this project.
A total preliminary budget for the project has been developed
in the amount of $570,000.
(c) Gabel Hall - Replacement of Roof Over Existing Gym Locker Rooms
A tabulation of bids received was presented with a recommenda-
tion that the low bid be accepted and a contract awarded to
Freeport Industrial Roofing, Freeport , in the amount of $17,418.
(d) Lincoln Hall - Repair of Sidewalks
Douglas Hall - Repair of Sidewalks
Grant Towers - Reoair of Sidewalks
Stevenson Towers - Repair of Sidewalks
Wirtz Hall - Installation of New Sidewalk for North Addition
A tabulation of bids received was presented with a recommenda-
tion that the low bid be accepted and a contract awarded to
Oleson Construction Company, DeKalb, in the amount of
$52,066.
(e) Huskie Stadium - Repainting of Exterior Steel and Wood
A tabulation of bids received was presented with a recommendation
that the low bid be accepted and a contract awarded to Western
Waterproofing, Springfield, in the amount of $77,400.
(f) Evans Field House - Gymnasium Divider Curtains
A tabulation of bids received was presented with a recommenda-
tion that the low bid be accepted and a contract awarded to
Art Drapery Studios, Skokie, in the amount of $24,045.00.
(g) Dorland Building - Minor Rehabilitation and Remodeling
A tabulation of bids received was presented with a recommenda-
tion that the low bid be accepted and a contract awarded to
Jim Ward Construction, DeKalb, in the amount of $17,809.00.
197
(h) Holmes Student Center - Tuckpointing and Caulking the
Tower and the Remainder of the Building
A tabulation of bids received was presented with a recommenda-
tion that the low bid be accepted and a contract awarded to
Midwest Restoration, Paris, in the amount of $42,500.00.
Referring to the contract with NCHEMS, President Monat said last summer they
contracted in a consulting capacity with Dr. Frank Fradin of Argonne National
Laboratories to conduct a comprehensive survey in the northwest and east-
west reaearch and development quarters in the Chicago metropolitan area.
That effort resulted in the development of individual corporate profiles of
more than 200 firms, a very precise profile in terms of the research thrust
of these firms, product lines, their scientific laboratory capacities, down to
the number of Ph.D.'s in Physics, Biology, etc. Northern has entered into
a continuing relationship with Fermi Lab, and along these same lines, Dr. Monat
said he has had two meetings with Dr. Letterman over the past several months.
NIU and Fermi are entering into what he believes will be a very fruitful
collaboration leading to joint appointments, particularly in the areas of computer
science and physics. They are asking NCHEMS, in a sense, to complete the
survey and research that was started last summer to assist the university
in assessing the requirements of these firms in the area of high technology
and also to assess the potential for engineering education in that part of
Northern Illinois .
With respect to the installment plan for payment of tuition, fees and room and
board, Dr. Monat said they think that within the next several years it will be
increasingly important for parents as well as students to have the opportunity
of meeting the cost of higher education on an installment plan rather than
having to come up front immediately with the full payment at the beginning of
each semester.
Dr. Monat said the contract with Raths, Raths & Johnson was discussed in
executive session within the context of potential litigation, and this will enable
the firm to undertake additional investigative work on the panel problems in
the Holmes Student Center, to develop plans and specifications, and to adver-
tise and receive bids for the repair or replacement of the granite and lime-
stone panels (he asked that the words "or replacement" be added in the action
paragraph of the Addendum which was distributed). Dr. Monat said he fears
that they will be coming back to the Board in May with recommendations that
will involve extensive repair of the structure because of the deterioration
that has occurred since the building was constructed some 16 years ago.
In the Purchases section, Dr. Monat said, are a number of computer-related
initiatives. All of these matters have been discussed with Board Staff on an
extensive basis, and he understands that Staff is fully supportive of these
proposals .
Ms. Orchowski moved for approval of the Report of the President of Northern
Illinois University, as amended. The motion was seconded by Mr. Gayles.
Mr. Gayles complimented the President and his staff for proposing the install-
ment plan for paying tuition, fees and room and board charges. He said he
knows it will save a couple of students from having to complete their academic
semester at Con Ed instead of NIU.
198
Ms. Burns commented that this does show a real responsiveness to student
needs in the current economic conditions, and it is a super idea. She said
she would also compliment the university on the accreditation of their account-
ing programs. This is a real honor.
The question before the Board was called for a vote, and the motion carried
unanimously.
There being' no further business before the Board, on motion by Dr. Wellbank,
seconded by Ms. Toman, the meeting was declared adjourned. The next
regularly scheduled meeting of the Board of Regents will be held at Sangamon
State University on May 19, 1983.
Carol K. Burns
Vice Chairman and Acting Chairman
Franklin G. Matsler
Secretary
199
Minutes of the Meeting of the
BOARD OF REGENTS
Sangamon State University, Springfield, Illinois
May 19, 1983
The public meeting of the Board of Regents convened at 1:30 p.m. on
Thursday, May 19, 1983 in Conference Room G of the Public Affairs Center
at Sangamon State University, Springfield, Illinois. Mr. David E. Murray,
Chairman, presided.
The meeting was called to order by the Chairman, roll was called, and the
following Regents were present:
Mr. Montel Gayles
Mr. L. Milton McClure
Ms. Denise Orchowski
Mr. D. Brewster Parker
Mr. Harold Riss
Ms. Janine Toman
Dr. Harry L. Wellbank
Mr. David E. Murray,
Chairman
Not present for the meeting were:
Ms. Carol K. Burns
Mr. Jerome R. Bender
Mrs. Clara S. Fitzpatrick
Mr. James L. Wright
Also oresent were
Dr. Alex B. Lacy, President, Sangamon State University
Dr. William R. Monat, President, Northern Illinois University
Dr. Lloyd I. Watkins, President, Illinois State University
Dr. Franklin G. Matsler, Executive Director, Board of Regents
Attending from the Joint University Advisory Committee were: (ISU) Thomas
Eimermann, Peggy Gerkin, Leon Toepke; (NIU) Joe Koch, James Lankford,
Jerry Meyer, Tony Scaperlanda; (SSU) George Gruendel, Cindy Stephenson
and Jack Van Der Slik .
Other present included staff from the Regency Universities and the Central
Office of the Board; Mr. James M. Winning, Legal Counsel to the Board;
and representatives of the student bodies and the news media.
Dr. Wellbank moved that the Board recess to convene in Executive Session
for the purpose of discussing litigation and personnel matters. The motion
was seconded by Mr. Riss, and it carried unanimously.
The Board reconvened in public session at 3:00 p.m.
MINUTES OF APRIL 20, 1983
The Chairman directed the attention of the Board to the minutes of the
meeting held on April 20, 1983, and asked if there were any additions or
corrections to be proposed. Dr. Matsler asked that on page 13 in the para-
graph describing the membership of the Finance Committee, the following
200
sentence be inserted after the first sentence: "The Chairman of the Board
shall act as an ex officio member of the Committee."
Dr. Matsler also noted that on pages 19 and 20 the spelling of Dr. Leon
Lederman's name should be corrected.
President Watkins asked that on page 15 in the third paragraph under the
ISU President's Report, the spelling of Tim Houghton's name be corrected.
Mr. Parker moved for approval of the minutes as corrected. The motion was
seconded by Ms. Orchowski, and it carried unanimously.
Chairman Murray reported that in Executive Session the Board discussed some
matters of litigation, including the problems students are having with the
Veterans Administration. The Board also discussed some tenure matters
and some other personnel matters at Northern.
Mr. Murray said unless there were some objection, the Board would depart
from the regular agenda and consider the reports from the Universities and
those items in the Executive Director's Report which require action, inasmuch
as it was quite possible that Dr. Wellbank might have to leave the meeting
early .
RECURRING INSTITUTIONAL MATTERS
Sangamon State University - President's Report
Before presenting his Report to the Board, President Lacy noted that at the
last meeting the Board approved some purchasing contracts to permit the
university to enhance the capabilities of the small observatory on campus.
He said the astronomy program, which is a very low cost but high profile
program, has been a very successful one for the university. He had distri-
buted to members of the Board two publications from Professor Charles
Schweighhauser which illustrate something of the nature of what is happening
in the program. Mr. Parker noted that he has had the pleasure of attending
Charlie Schweighhauser's classes for a number of years and is quite excited
about his publications. He said he wished that Mr. Schweighhauser were
present to accept the congratulations of the Board.
Dr. Lacy said he would also like to bring to the attention of the Board the
fact that the SSU medical technology student bowl team won the State cham-
pionship competition a couple of weeks ago. The institution is especially proud
of the members of the team, he said, who went on to the regional championship
in Kansas City where they lost on a tie-breaker question 105-100.
An information report was presented on Grants and Contracts.
The following items were then submitted for action by the Board:
1. Personnel transactions for faculty, administrative and civil service
employees, including recommendations for promotion and tenure.
A list of all reported transactions is appended to the President's
Report and will be kept on file at the University and in the Central
Office.
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2. A list of purchases for the month, as appended to the President's
Report .
Commenting- on his Report, President Lacy took note of the grant from the
Joyce Foundation to Illinois Issues magazine to support the development of
special attention to the question of the State's economic future. There are
a number of programs at Sangamon State attempting to give the topic special
attention, and they are pleased to have the support of the Joyce Foundation
for the work Illinois Issues will devote to it.
President Lacy said he believes the list of candidates being recommended
for promotion is an exceptional group of people and he is proud to make these
recommendations. Again, he said, the list of faculty members being recommended
for tenure is an exceptional list, and he hopes that at some point in the future
the Board will have an opportunity to meet these candidates personally.
Referring to the request to purchase a refurbished HP3000 Series III Computer,
Dr. Lacy noted that this purchase will permit the university to continue to
enhance the Hewlett-Packard system on campus which has had to be developed
in a piece- meal fashion with small expenditures each year because the institu-
tion has been unable to come up with the amounts of money necessary to buy
a large amount of computer equipment in any one year. This purchase will
keep them relatively up to date for the future.
Mr. Gayles moved that the recommendations for tenure be separated from the
President's Report for consideration by the Board. Mr. Murray asked if Mr.
Gayles wished to do this for all three institutions. Mr. Gayles said he was
requesting this separation only for Sangamon State University.
The motion was seconded by Mr. Parker, and it carried with Mr. McClure
voting Nay.
Mr. Parker moved for approval of the Report of the President of Sangamon
State University, with the exception of the recommendations for tenure. The
motion was seconded by Ms. Orchowski, and it carried unanimously.
Mr. Murray asked if someone wished to move for approval of the recommenda-
tions for tenure contained in the SSU President's Report.
Dr. Wellbank asked why the question had been separated, and the Chairman
said he would surmise that someone wished to vote against the tenure recom-
mendations.
Mr. Parker then moved for approval of the tenure recommendations contained
in the President's Report. The motion was seconded by Mr. Riss.
Explaining his motion to separate the question, Mr. Gayles said he thinks there
was enough deliberation in the Executive Session to warrant some doubt in the
passing of this particular section of the President's Report. He would prefer
that the Board wait until later - hopefully at the next meeting - until it can
have a little bit more insight into what has taken place.
Mr. Parker inquired if it was Mr. Gayles' intent to delay consideration of
all of the tenure candidates.
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Mr. Gayles said he did not wish to mention any names in this regard, but to
just suggest that the overall issue as a whole be looked at at the next meeting
of the Board.
Mr. Murray said he might add that the Board received communcations from
the Tenure Decision Committee at Sangamon State, and discussed at some
length the considerations, the tenure decisions and the short and long-term
needs of the university in accordance with our Board Regulations, and how
the Regulations should be interpreted and implemented in tenure decisions.
Mr. Murray said the Board is directing its Staff to meet with Sangamon State
and the parties who make these decisions to implement the Board Regulations
in some manner that is fair both to the applicants for tenure and the Tenure
Decision Committee, as well as the administration. The Chairman asked the
Executive Director if he wished to add anything to this.
Dr. Matsler said, no, only that he would hope the Board would follow the
recommendations of the President in recommending tenure all the way through.
However, he said, he feels that there is some work that needs to be done on
clarifying procedures, and Staff is certainly willing to work with President
Lacy and the university in trying to tidy up things as best they can. He
said he appreciates the problems that the university has relative to procedures
in this whole area of tenure decision -making.
President Lacy said the university welcomes the participation of the Staff of
the Board in this particular matter. The tenure process is a complex and
sensitive one, it is a young one, and it still has a lot of development maturity
in front of it. The university welcomes the consultation opportunity with
Staff.
Mr. Murray said he is sure he expresses the sentiments of the entire Board
in saying that the members welcome the communications from the Tenure
Decision Committee. While they have taken the position, and correctly he
thinks, that they do not intend to intervene into the substantive determinations
of tenure, they are very interested in making sure that the due process aspects
of tenure decisions are made very clearly and as equitably as possible. Unfor-
tunately, he said, some of the lines between substantive and procedural due
process become overlapping. The Board does feel that the process does
need clarification at Sangamon State, and that it is very important that the
university Tenure Decision Committee consider the long-range needs of the
university. But this has to be done in a manner that is in conformity with
procedural due process.
The question before the Board for approval of the tenure recommendations
for Sangamon State University was called, and the motion carried, with Mr.
Parker voting Nay, and Student Regents Gayles, Orchowski and Toman register-
ing Nay votes.
Northern Illinois University - Presidents Report
Before presenting his Report to the Board, President Monat updated the
Board on the matter of the student referendum conducted on campus with
respect to funding of the Northern Star from activity fees. The referendum,
he reported, was approved by roughly a two to one margin. The referendum
would allocate 8.3$ per credit hour of student activity fees for the Northern
203
Star. The President's Fee Study Committee, which reviews all fee increase
proposals or alterations in fees, reached its conclusion and recommended 7-2
against accepting' the results of the student referendum. President Monat
said that leaves them right now in a state where they are continuing discus-
sions involving the Student Association, the Northern Star and the Publications
Board to see if there cannot be some accommodation reached to provide some
guaranteed continuity of funding for the Northern Star on a basis that is
acceptable to all parties. These discussions have just started, and he would
hope that at the June meeting he would be able to come forth with some kind
of a recommendation. This would not involve any increase in student fees,
but rather address the real problem of how to provide some continuity in funding
for the paper so that it, in turn, can plan its operation from year to year.
The funding pattern over the past ten years has been very erratic , the
President said, ranging from zero funding this year to over $60,000 five,
six or seven years ago. This is a vexing problem for everyone involved,
Dr. Monat said, and they are really going to try their best to get some
handle on this and hopefully be able to bring something to the Board in June.
President Monat distributed copies of an Addendum to his Report (appointment
of Stanley S. Madeja as Professor of Art and Dean of the College of Visual
and Performing Arts).
Dr. Monat said that on page 14 of his Report, Item 3, he was withdrawing
the recommendation for award of contract for General work on the Holmes
Student Center - Replacement of Air Conditioning System and Correction of
Ventilating Deficiencies - to Flagg Construction Company. He explained that
there were some problems and some reservations in the general contract of
Flagg Construction Company, and that on the basis of their reservation he
could not recommend the contract to the Board. The general construction
portion will be rebid , he said, and he asked that the appropriate changes be
made in the total amounts of contracts being awarded at this time.
Information reports were presented on:
Status of Undergraduate Admissions for Summer 1983
Status of Undergraduate Admissions for Fall 1983
Grants and Contracts (Research, Institutes, and Studies)
Gifts to Northern Illinois University
The following items were submitted for action by the Board:
1. Personnel transactions for faculty and other employees, including
recommendations for promotion and tenure. A list of all reported
transactions is appended to the President's Report and will be kept
on file at the University and in the Central Office.
2. Approval was requested to increase the fee for the University Health
Service by 50<t per credit hour to an upper limit of 12 semester hours,
or $6.00 per semester. With approval of the increase, the Health
Service portion of the consolidated student fee would be $2.40 per
semester hour.
Approval was also requested to restore to the Stadium and Field
House $1.08 per credit hour of . the total Bond Revenue Fee. This
$1.08 had in recent years been transferred to the support of the
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Holmes Student Center which faced substantial cash deficits. This
action will not change the Bond Revenue portion of the consolidated
fee.
A list of purchases for the month, as appended to the President's
Report .
Capital Improvement Projects
(a) Re- Caulking of Grant and Stevenson Towers
Permission was requested to develop plans and specifications,
advertise and receive bids for re-caulking- of A and B Towers
of Grant and B and C Towers of Stevenson . There will be no
fees for development of plans and specifications charged to the
project. The total estimated budget is $500,000.
(b) Anderson Hall - Gymnasium Roof Repair
A tabulation of bids received was presented. It was explained
that because of anticipated funding limitations, the University
elected to bid the project in three parts : a base bid for the
south one-third of the roof, an additive alternate No. 1 to
include the middle-one-third of the roof, and an additive altern-
ative No. 2 to include the north one-third of the roof.
It was recommend that the Board accept the low qualified bids
for the total project , and that the Board approve the award of
contracts to the low bidders with the provision that the base
bid and additive alternate No. 1 only be funded from FY 83 funds,
with the remainder of the project funded from FY 84 funds, subject
to the availability of funds in FY84.
Roof Replacement
r
Freeport Industrial Roofing, Freeport
Base Bid $ 53,900
Add. Alt. No. 1 53,900
Add. Alt. No. 2 53,900
Total Bid $161,700
Plumbing
G's R Plumbing, DeKalb
Base Bid $ 2,121
Add. Alt. No. 1 1,991
Add. Alt. No. 2 1,991
Total Bid $ 6,103
It was further recommended that the total budget for the project
be established as follows :
FY83 Funds
Roof Replacement $107,800
Plumbing 4,112
Contingency 5, 588
Total FY83 Funds $117,500
.
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FY84 Funds
Roof Replacement $53,900
Plumbing 1,991
Contingency 2,809
Total FY84 Funds $58,700
(c) Holmes Student Center - Remodeling' and Renovation of
South Terrace
A tabulation of bids received was presented with a recommenda-
tion that the low bid be accepted and a contract awarded to
Takoa Nagai Associates, Ltd., Glen Ellyn in the amount of
$51,250.00.
(d) Stevenson Towers - Renovation of Elevators
Holmes Student Center - Renovation of Elevators
Bids received for the projects were presented with a recommenda-
tion that the low bids be accepted and a contract awarded to
Mid -American Elevator Company, Inc., Chicago, as follows:
for Stevenson Towers, $60,565.00; and for Holmes Student Center
$23,495.00.
(e) Holmes Student Center - Replacement of Air Conditioning
System and Correction of Ventilating Deficiencies .
Correction of Minor Ventilating Deficiences in Various
Revenue Bond Buildings.
A tabulation of bids received was presented , with a recommenda-
that the following low bids be accepted and contracts awarded:
General
(recommendation for award of contract withdrawn- to be rebid)
Electrical
Virgil Cook & Son, Inc., DeKalb $10,989
Heating
Kallal's Sheet Metal, Inc., DeKalb $22,440
Ventilating
Kallal's Sheet Metal, Inc., DeKalb $31,854
and that the project budget be established as follows:
Total Construction $65,283
Eng. Fees 7,700
Contingency 3,167
Total Budget $79,300
(f) Resurfacing of Parking Lot "L" and Williston Hall Service Drive
University Streets - Repair and Resurfacing
Recycling Center - Grading and Surfacin g
A tabulation of bids received was presented. The base bid
included resurfacing of Parking Lot "L" , resurfacing Williston
Hall Service Drive and repair and resurfacing of Castle Drive
and College Avenue. Additive Alternate No. 1 was for repair
and resurfacing of Gilbert Drive; and Additive Alternate No. 2
was for grading and surfacing of Recycling Center. It was
206
recommended that the low bids be accepted and a contract
awarded to Stahl Construction Company, DeKalb, in the amount
of $184,900.00.
(g) Huskie Stadium - Construct Steel Catwalk
A tabulation of bids received was presented with a recommenda-
tion that the low bid be accepted and a contract awarded to
E. B. Inc., DeKalb, in the amount of $11,485.00.
President Monat reported that the university has been involved for the last
six months or so in a national search to fill the position of Dean of the College
of Visual and Performing Arts. Dean Buggert, the first and only Dean of
the College, will retire in August after 9 years in the position. He was
Dean for three years of the predecessor college, the College of Fine and Applied
Arts. The College has received national prominence in recent years, the
President said, and as a consequence, this position was viewed nationally in
the visual and performing arts field as the administrative position that attracted
the most impressive candidates. The Search Committee recommended the appoint-
ment of Dr. Madeja who currently is a distinguished professor of art in the
School of Art at Arizona State University. The President said everyone is
looking forward to Dr. Madeja's joining the university this summer and to
great things from his leadership in carrying on the traditions that Dean Buggert
has exemplified in his 13 years as a senior dean of the university.
President Monat said he believes his recommendations for promotion and tenure
are all for people who are extraordinary able and promising members of the
faculty. Northern has a very rigorous tenure process, he noted, and those
recommended today would not be in his Report if they had not measured up
to the highest standards of excellence and performance.
Mr. Riss moved for approval of the Report of the President of Northern
Illinois University, as amended. The motion was seconded by Mr. Gayles,
and it carried unanimously.
Mr. Gayles introduced to the Board Mr. Ed Gallagher who will be the Presi-
dent of the Student Association at NIU in the upcoming academic year. The
Chairman welcomed Mr. Gallagher, stating that the Board will look forward to
working with him.
Illinois State University - President's Report
President Watkins distributed copies of two Addenda to his Report: (Faculty
and Administrative Staff - correct salary for Dr. Warren R. Harden), and
Non-Recurring Items (Bone Student Center Food Service Lease).
Information reports were presented on:
Capital Improvement Projects
Grants and Contracts
The following items were submitted for action by the Board:
1. Personnel transactions for faculty and administrative staff and for
civil service employees. Included were recommendations for promotion
and tenure. A list of all reported transactions is appended to the
President's Report and will be kept on file at the University and in
the Central Office
207
2. A list of purchases for the month, as appended to the President's
Report .
3. Capital Improvement Projects
(a) Alterations & Additions to Bone Student Center Dock Area
Permission was requested to engage the firm of Mills-Lux Asso-
ciates, Architects, of Bloomington, Illinois to prepare bid documents
and receive bids for alterations and additions to provide dock
space, receive new waste compactor, and drive access for large
waste disposal dumpster vehicles. Estimated cost of the project
is $70,000, payable from Bond Revenue Series 1970- 70A Rehabili-
tation and Development Reserve.
(b) Bowling and Billiards Building Remodeling
Permission was requested to engage Mills-Lux Associates, Architects,
Bloomington, Illinois, to design, prepare bid documents, and receive
bids for remodeling of the bowling area to reduce lanes from 16 to
10 and provide area for billiards. Estimated cost of the project is
$80,000, payable from Bond Revenue Series 1970- 70A Rehabilitation
and Development Reserve.
(c) Residence Hall Remodeling, Auxiliary Water Heaters - Phase II
Permission was requested to design and receive bids for the
installation of 17 auxiliary hot water heaters to be installed in
Fell, Walker, Wright, Haynie, Wilkins, Manchester, Hewett and
Watterson Towers. Estimated cost of the project is $70,000,
payable from Bond Revenue Repair and Maintenance Series 1967.
(d) Residence Hall Energy Conservation Work
Permission was requested to prepare contract documents and to
receive bids to install necessary wiring and sensors to enable
mechanical equipment in the South Residence and Watterson Towers
complexes to be supervised and at times shut down in the interest
of energy conservation. Cost of the project is estimated at $90,000,
payable from Bond Revenue Operations and Maintenance.
(e) Horton Fieldhouse and Hancock Stadium Electrical Renovation Work
Permission was requested to engage Brown, Davis, Mullins &
Associates, Consulting Engineers, Champaign, Illinois, to prepare
bid documents and receive bids for the renovation of the electri-
cal systems in Horton Fieldhouse and Hancock Stadium. Estimated
cost of the project is $350,000, payable from Bond Revenue Series
1961 Rehabilitation and Development Reserve.
4. Non-Recurring Items
(a) IBM 5520 Administrative System for Bone Student Center
Permission was requested to purchase an IBM 5520 Administrative
System for the Bone Student Center for the purpose of scheduling
facilities and employees, maintaining budget and expenditure
records and the capability of communicating with other IBM
computer equipment and the host computer in Computer Services
Probable cost is $53,644.55, payable from Bond Revenue Operation
and Maintenance .
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(b) IBM Word and Data Processing System
Permission was requested to purchase for the Office of Resi-
dential Life IBM word and data processing systems which can
communicate with other IBM computer equipment and the host
computer in Computer Services. Probable cost is $116,258.05,
payable from Bond Revenue Operation and Maintenance.
(c) Renewal of Union Agreement
Approval was requested of an Agreement by and between
Illinois State University and Lodge 67 of the Fraternal Order
of Police for the period April 4, 1983 through June 30, 1983,
on behalf of 15 Police Officers in the Office of Public Safety.
President Watkins took special note of the appointment of Dr. David Strand
to the position of Interim Vice President and Provost effective June 1, 1983;
the appointment of Dr. Warren Harden as Interim Vice President for Business
and Finance: and to the recommended appointment of Dr. Elizabeth Chapman
as the new Dean of the College of Applied Science and Technology, effective
July 1, 1983. Dr. Chapman is currently Assistant Provost at Western Illinois
University. She received her baccalaureate degree from Michigan State, the
masters degree from the University of Maryland, and a doctorate from the
University of Southern California.
Dr. Watkins also noted the retirement of Dr. Eleanor Dilks, Dr. Edward Jelks
and Dr. Robert McAdam. All three have served ISU with extreme dedication
and competence and they will certainly be missed, although the university
will be fortunate enough, at least in a couple of the cases, to have the indi-
viduals available from a consulting point of view.
Referring to the recommendations for promotion and tenure. President Watkins
said he would echo the same type of favorable comments as made by his col-
leagues. One of the pleasures of having been on board about six years as
President, he said, is that he knows almost every one of the individuals
personally. They are a very strong group, and there is not a single indi-
vidual that he has the least reservation about .
Mr. Gayles moved for approval of the Report of the President of Illinois
State University, as amended. The motion was seconded by Ms. Toman, and
it carried unanimously.
EXECUTIVE DIRECTOR'S REPORT NO. 140
Before presenting the action items in his Executive Director's Report, Dr.
Matsler submitted for approval by the Board an Agreement for Professional
Service between the Board of Regents and the firm of Giffin, Winning, Lindner,
Newkirk, Cohen & Bodewes, P.C., of Springfield to provide legal services
for the fiscal year beginning July 1, 1983. He noted that the only change
from the present Agreement is that services provided will be compensated at
the rate of $60.00 per hour.
Dr. Wellbank moved for approval of the Agreement as recommended by the
Executive Director. The motion was seconded by Ms. Orchowski, and it
carried unanimously.
209
Section I - A proposal for an Evaluation of the Quality of Education in
the Regency System
Dr. Matsler said the questions posed on pages 5 and 6 of this Section are
questions which the Staff would hope that the Board would consider as
important matters to be studied over the next few months:
1. Are the university admission standards adequate in assuring
sufficient mastery of basic skills for success in college,
particularly in the areas of science, mathematics and computer
science?
2. Are our general education requirements appropriate, given the
technological trends of the present?
3. Should we seek to foster "computer literacy" in all undergraduate
students? What should be the definition of "computer literacy"?
4. Is there too little emphasis on writing in our college curruclua?
5. Should students be expected to go further in acquiring compe-
tency in one or more foreigh languages?
6. To what extent should higher education be involved in remedial
forms of education to rectify the deficiencies in the preparation
of new students or transfer students?
7. How successful are our special assistance programs in recruiting
and retaining disadvantaged students?
8. What is the cause of the nationwide declines in test scores in
entering freshmen and can higher education make a contribution
to offsetting this?
9. Should we introduce exit requirements in order to assure the
basic competencies in our graduates?
10. What incentives do we offer for high quality student performance?
Do we provide sufficient recognition and rewards to encourage
scholarship?
11. What role does accreditation have in protecting appropriate
standards of quality? Do we place too much or too little empha-
sis on this?
12. How do our graduates rank with major national and regional
employers? Do our students fare well in a comparative sense on
the job market?
13. What role should the Regency institutions have in upgrading the
skills of existing teachers? Are our teacher training curricula
sufficiently demanding and relevant?
210
14. Should we upgrade admission and continuation requirements in
our teaching1 training programs?
15. Can we do more to meet the growing need for teachers in areas
of scarcity including mathematics and science?
16. How do we attract and reward good faculty, particularly in areas
of high demand? Can we do more to assist the universities in
these efforts?
Dr. Matsler said Staff is recommending that the matter be referred to the
Program Committee and that the Program Committee report back to the Board
at an early date as to the manner in which it feels the problem should be
best dealt with.
He said the Committee can decide how it wishes to operate, but he would
hope that it could meet on campus at the appropriate times to assess the
questions and to ask for input from the administrations, faculty and staffs
of the institutions.
Mr. Parker said he would take the matter up with the Program Committee
and discuss the various forms they might take.
Mr. Parker moved for approval of the Staff recommendation. The motion
was seconded by Dr. Wellbank, and it carried unanimously.
Mr. Gayles said he would request that the constituency group be enlarged
to also include some student participation. This will be done, Mr. Murray
said.
As we proceed, Mr. McClure said, he believes that we should emphasize
that we are simply trying to make something good even better, that we do
have a good system and are just seeking to make it even better. Dr. Matsler
agreed that this was a good point. Mr. Parker said he would take it more
as a matter of improving the knowledge of perhaps the Board, rather than
as any criticism of the System or the schools.
Section V - Grants and Contracts
Dr. Matsler said Northern Illinois University is seeking approval of a grant
from the Illinois Department of Rehabilitation Services which will allow it to
provide services (which are either pre- vocational or college prep) to the
deaf and hard-of-hearing. Essentially, the agreement provides for IDORS
to purchase services from NIU.
Staff recommends approval by the Board, he said.
Mr. Riss moved for approval of the Staff recommendation. The motion was
seconded by Ms. Toman, and it carried unanimously.
Section VI - New Program
Illinois State University, Dr. Matsler said, is seeking approval to establish
a Minor in Gerontology. Staff recommends that the Board approve the pro-
211
posed Minor for a four-year period and indicate its intention to review the
program for regular approval in 1987. The program, if approved, will be
initiated in Fall 1983.
Ms. Orchowski moved for approval of the Staff recommendation. The motion
was seconded by Mr. Gayles, and it carried unanimously.
Dr. Wellbank was excused from the meeting.
The Board returned to the Agenda as published.
REPORTS TO THE BOARD
Board of Higher Education Meeting
Of particular interest to the Board of Regents, Dr. Matsler said, at the
last meeting of the Board of Higher Education approval was given to the
establishment of two off-campus programs for Northern Illinois University:
a Bachelor of General Studies at William Rainey Harper Community College
District, and a Bachelor of General Studies in DuPage Community College
District. This was rather controversial, he said, to the extent that some
thought this was an infringement on the part of Northern with respect to
courses offered by some private institutions. Dr. Monat did a fine job of
defending this position to the Board of Higher Education, Dr. Matsler reported,
and the programs were approved unanimously.
Facilities Committee
Mr. Riss reported that he had been asked to chair the Committee meeting
in the absence of Ms. Burns this morning. At this time, he said, President
Lacy gave the committee an update on the progress of the proposed research
park at Sangamon State University. The President indicated that if the pro-
ject proceeds as anticipated a new facility, constructed on the west end of
the campus, will be necessary to house potential tenants.
The committee, Mr. Riss continued, also recommended approval of the remodel-
ing and rehabilitation projects requested in ISU and NIU Presidents' Reports.
Finance Committee
Mr. Riss reported that in the absence of Mrs. Fitzpatrick this morning, he
had also chaired the meeting of the Finance Committee. The committee received
a report from the Central Staff concerning student fees and authorized the
Staff to coordinate a study of student fee assessment and allocation at each
institution in the Regency System . A preliminary report is to be made to
the Committee in December 1983.
Mr. Riss reported that the Finance Committee also recommended approval
of the fee increases being requested in the NIU President's Report.
Joint University Advisory Committee
Dr. Gruendel expressed the appreciation of the Committee to the Board for
the highly productive seminar following the April meeting of the Board. The
212
Committee is looking forward to another seminar next year. JUAC this morning,
he said, received an extensive report from Dr. Brim who brought everyone
uptodate on the health insurance dilemma and the sought change in Social
Security which may have an effect on some faculty and staff. With regard
to the continuing saga of retirement system funding and the continuing efforts
of Mr. Bender to bring this to the attention of the General Assembly, JUAC
wishes to acknowledge his efforts toward the legislative resolution to restore
these funds to the system.
EXECUTIVE DIRECTOR'S REPORT NO. 140 (continued)
Section II - Board Committee Meetings. 1983-84
Dr. Matsler said this Section of his Report simply lays out the schedule of
Board committee meetings for the period May 1983 through December 1984
as well as some of the agenda items for the meetings. Dr. Matsler said he
would like at this time to suggest that two additional meetings be scheduled
for the Facilities Committee, one in October and another in April.
Mr. Murray suggested that this might be the appropriate time to discuss the
format of Board meetings to see if everyone likes the procedure whereby
committee meetings are scheduled in the morning before Board meetings.
Mr. Gayles said he thinks it is a good idea, but he wonders if the Regents
who are not here today found it to be an inconvenience. Dr. Matsler said
he did not believe so - Mr. Bender is in Mexico and Mr. Wright is in Texas.
Mr. McClure said he is a little concerned that it does not give the committees
enough time, but this can be varied to see how it works. Mr. Murray said
he feels that today we perhaps tried to cram in too many committees and
they all fell behind schedule. Also there was a long excecutive session, which
makes the public meeting a hurried one. However, he said he does not know
the answer. What is the pleasure of the Board, he asked, shall we continue
the format for at least the next meeting? Mr. Parker said he feels this would
be fine, even though we did run a bit over in some committees. Maybe we
could allow an hour and a half for the committee meetings rather than just an
hour. Ms. Toman said she thinks the big question is whether or not we will
lose time on the public meeting, and noted that the Board was now without
a quorum. This is true, Mr. Gayles said, and right now the Board would be
unable to take any action.
After a further discussion, the consensus was that the format would be con-
tinued for at least one more month, with committees meeting in the morning
prior to the public meeting.
Section III - Legislative Report
Dr. Matsler reported that the Regency appropriation bill is on second reading.
He said he understands that the Governor will be making public his recommenda-
tions as to what he will do with the tax increase monies if they become available.
Right now our bill is on the floor of the Senate at the BHE level, but of course
we expect the bill to be amended downward.
There are many collective bargaining bills pending at the moment, Dr. Matsler
said, but there are two that are probably the most important ones. They
213
seem to be moving- right along with much support in both houses. With
regard to H.B. 700 which would give Northern Illinois University its own
governing board, that bill passed out of the House last evening and will
now go to the Senate.
Section IV - Rank and Tenure
Dr. Matsler said as a result of joint efforts between the Central Staff and
the universities, this report on rank and tenure has been revised in order
to make its preparation less time consuming for the universities. The univer-
sity reports provide historical data about rank and tenure as well as projections
for the period 1983-88, and a Staff analysis of these reports is provided.
It appears, he said, that we are in pretty good shape as far as the propor-
tion of faculty that are in a particular rank or the proportion of faculty who
have tenure is concerned. Dr. Matsler said there are probably some problems
which might be appearing in the future, but right now he feels that he can
assure the Board that the institutions are doing very well, and are much
better off than many institutions with respect to having flexibility in the case
of declining dollar support.
Section VII - Amendment of Board Regulations
At present, Dr. Matsler said, our Board Regulations determine how vacation
benefits shall be conferred based upon the length of employment contract
with only 12-month contract employees being allowed to accrue vacation bene-
fits. He presented for first reading a proposed amendment to Board Regulations
which would allow the universities to determine which of two approaches should
be employed in calculating vacation benefits based upon whether or not the
employee's work conforms to the academic calendar.
Section VIII - April 1983 Salary Increases
Dr. Matsler said this information is included in the Executive Director's Report
because the Staff was able to take it off the tapes from the institutions and
promulgate the information so that the public understands what the faculty
salaries are .
President Monat said he would add one footnote because Mr. McClure raised
a question because he did not see any law faculty included in the listing.
They are included, he said, although they are listed as faculty rather than
law faculty. Mr. Parker said he was confused because everything came out
as DA., as the highest degree earned. Dr. Matsler asked Dr. Brim if he
could explain this to the Board .
In the data received from Northern, Dr. Brim said, they coded all of the
doctoral degrees as D.A.'s. Rather than go back and make the necessary
corrections, he said, he had simply inserted a notation on page 35. Northern
has promised that they will repatch that, Dr. Brim said.
Mr. Murray said he understands that the NIU Law School did very well on
their bar admissions passage at the last exam. Yes, Dr. Monat said, 98%
of the last class passed their bar exam. Mr. Murray said he thinks this is
an amazing statistic from what it was when NIU took over the school.
214
Mr. Winning reported that we have finally been certified with respect to
our new purchasing rules by the Joint Committee on Administrative Rules.
They are expected to be published two weeks from tomorrow in the Register,
he said , and he suggested that the Board establish an effective date of June 1
for the use of the new rules.
Mr. Winning also reported that we did get a significant victory at Northern
Illinois University in the reverse discrimination case earlier this month.
OTHER MATTERS
When the Board met last winter in Chicago, Mr. Gayles said, a report was
given on the athletic programs at our institutions . At that point in time
there was some questioning of if in fact that report was what had been asked
for by Mr. Henriksen, last year's Regent from ISU. Mr. Gayles said at that
time he had asked if the Board could receive a report that dealt more with
the aesthetics of the athletes themselves, looking at the programs in terms
of how they are treating the individual athlete and if those athletes are gradu-
ating. He said he had been led to believe that a report would follow soon,
and he asked what is the status of that report and when the Board might
expect to see something of that order.
Frankly, Dr. Matsler said, he had not taken that as a directive of the Board,
and he is not quite sure he understands even now exactly what should be
done. Some things will unfold, he noted, as we look into the fee structure.
But if Mr. Gayles would put together a proposal of what it is that he wants,
Staff would be willing to go ahead with it if the Board should wish this.
Mr. Murray said he gathers that Mr. Gayles is asking for a report relative
to the graduation of student athletes. Mr. Gayles said the impression he
received last time was that the figures given in the report were the black
and white figures of how many athletes graduated per year from our individual
sports programs. It did not take into account how many years, or if these
were the same athletes that came into the program originally. That is what
he wanted to get into, to see if those were the same athletes over a period
of years that are graduating. If not, we could attack it from another angle
to see why these athletes were not graduating.
Mr. Murray said he shares the desire for this and would like to see some
figures or a breakdown between scholarship and non - scholarship , but particu-
larly the scholarship athletes - how many graduate, how many drop out during
the course of the program. He suggested that Mr. Gayles put together an
outline of what he wants and share it with him.
Ms. Toman said she would like to commend those members of the Board that
took' part in the commencement activities. She said they were really encour-
aged to see the particioation at the respective universities and would like
to thank everyone for the show of support. Mr. McClure said he would second
Ms. Toman's comments. He had only been able to attend two of the three, but
could say that the exercises at ISU and SSU were extremely well coordinated.
They were most impressive for the students and parents and the staff involved
should be congratulated through the Presidents.
Mr. McClure said he would like to follow up on an inquiry made by Regent
Burns to the Central Staff on enrollments projected for the future. He said
215
he notes the ISU and NIU figures here, and while -he did not wish to start
a lengthy discussion at this time, he thought it would be interesting to have
such projections in order to compare them so that we are not too overly opti-
mistic about student enrollments in the future.
Mr. Murray inquired if Mr. McClure is saying that he is happy with the pro-
jections, or that he would like to see SSU's also. Mr. McClure said he is
simply saying that had we had projections available, we would have had some-
thing with which to compare these. We received optimistic opinions, he said,
and he is not sure they are warranted .
The projections are included in the staffing reports, Dr. Matsler noted,
Table I, page 20. Mr. McClure said what he is most concerned about is the
fact that no one wants to believe their enrollments might go down. He thinks
they may and believes that the Board should be aware of that. The figures
to date as supplied do not show an overly optimistic picture on maintaining
status quo. We should watch this as a Board.
President Lacy noted that one unanticipated matter currently in the model
for all three institutions is the prospect of a dramatic tuition increase, and
should that happen we will all have to go back to the drawing board.
Ms. Orchowski said she would like to extend congratulations to Janine Toman
who was recently reelected as a student Regent from Sangamon State, and
wish her the best of luck next year.
Mr. Murray said all three members have been excellent additions to the Board
this year, and certainly if a case could ever be made for voting student
trustees, our three student Regents would certainly lead the field. They
have been very responsible .
There being no further business before the Board, on motion by Mr. Gayles,
seconded by Ms. Orchowski, the meeting was declared adjourned. The next
regularly scheduled meeting of the Board of Regents will be held in Springfield
Illinois, on June 23, 1983.
David E . Murray
Chairman
Franklin G. Matsler
Secretary
216
Minutes of the Meeting of the
BOARD OF REGENTS
Sangamon State University, Springfield, Illinois
June 23, 1983
The regularly scheduled meeting of the Board of Regents convened at
11:00 a.m. on Thursday, June 23, 1983, in Conference Room G of the
Public Affairs Center at Sangamon State University, Springfield, Illinois.
Mr. David E. Murray, Chairman, presided.
The meeting was called to order, roll was called, and the following Regents
were present :
r. Jerome R. Bender
s. Carol K. Burns
Clara S. Fitzpatrick
Montel Gayles
L. Milton McClure
Mrs
Mr.
Mr.
Ms. Denise Orchowski
Mr. D. Brewster Parker
Mr. Harold Riss
Ms. Janine Toman
Dr. Harry L. Wellbank
lr. David E. Murray, Chairman
Mr. James L. Wright was not present for the meeting.
Also present were:
Dr. Alex B. Lacy, President, Sangamon State University
Dr. William R. Monat , President, Northern Illinois University
Dr. Lloyd I. Watkins, President, Illinois State University
Dr. Franklin G. Matsler, Executive Director, Board of Regents
Present from the Joint University Advisory Committee were: (ISU) Virginia
Crafts, Thomas Eimermann , Peggy Gerkin, Robert Ritt and Leon Toepke;
(NIU) Joe Koch, James E. Lankford and Jerry Meyer; (SSU) Pam Hammond -
McDavid, Cindy Stephenson and Jack Van Der Slik.
Others in attendance included staff members from the Regency Universities
and the Central Office of the Board; Mr. James M. Winning, Legal Counsel
to the Board; and representatives of the student bodies and the news media.
Dr. Wellbank moved that the Board recess to convene in Executive Session
for the purpose of discussing litigation and personnel matters. The motion
was seconded by Mr. Parker, and it carried unanimously.
The Board reconvened in public session at 3:00 p.m.
The Chairman apologized for any inconvenience which may have been caused
by the length of the Executive Session. He reported that the Board had
discussed some litigation matters and personnel matters, as well as settlement
proposals in several complicated matters . The Board also reviewed the goals
statements of Dr. Matsler and President Lacy.
Because the committees of the Board had met earlier this morning, he said,
the Board would probably be able to proceed fairly rapidly through the
balance of the meeting today.
217
MINUTES OF MAY 19, 1983
The Chairman directed the attention of the Board to the minutes of the meet-
ing held on May 19, 1983, and asked if there were any additions or corrections
to be proposed. There being none, on motion by Mr. Parker, seconded by
Ms. Orchowski, the minutes were approved unanimously as submitted.
Chairman Murray advised that it would be necessary for Mr. Parker to leave
the meeting early, and unless there was some objection, the Board would depart
from the Agenda to hear the report of the Program Committee.
Program Committee
Mr. Parker reported that among the matters discussed with the Staff and
university representatives were the new and expanded program requests and
special analytical studies. Some of the more important matters included the
recommended deletion of the Sociology and Anthropology program at Sangamon
State, and the possibility of a new engineering school at Northern. These
matters will be discussed in more detail in the Executive Director's Report,
he noted.
Mr. Parker commented that it was very disappointing that more members of
the committee were not present for the meeting yesterday, because it is at
this point that the committee system falls down. Mr. Murray agreed, stating
that if the committee system is to function successfully , it must be with the
participation of members of the committees. He would hope, he said, that
poor attendance does not become a custom .
CHAIRMAN'S ITEMS
Mr. Murray said Dr. Matsler had been asked to prepare resolutions for those
members of the Joint University Advisory Committee whose terms have expired,
and for Student Regents Gayles and Orchowski whose terms expire on June 30.
Dr. Matsler then presented the following Resolutions:
WHEREAS, Montel Gayles was selected by his fellow students
at Northern Illinois University to represent their interests and
concerns to the Board of Regents for the term expiring June 30,
1983; and
WHEREAS, Mr. Gayles capably fulfilled the duties of the office
of Student Regent of the Board and contributed to the delibera-
tions of the Regents with an especial insight; now, therefore, be
it
RESOLVED that the Board of Regents express to Montel Gayles
its sincere appreciation for his service as a Student Regent and
its wish for success in future endeavors.
WHEREAS, Denise Orchowski was selected by her fellow students
at Illinois State University to represent their interests and con-
218
cerns to. the Board of Regents for the term expiring June 30,
1983; and
WHEREAS, Ms. Orchowski capably fulfilled the duties of the
office of Student Regent of the Board and contributed to the
deliberations of the Regents with an especial insight; now,
therefore, be it
RESOLVED that the Board of Regents express to Denise
Orchowski its sincere appreciation for her service as a
Student Regent and its wish for success in future endeavors.
Mr. McClure moved for adoption of the foregoing Resolutions. The motion
was seconded by Mr. Riss, and it carried unanimously.
Mr. Murray said he had spoken to Mr. Gayles and Ms. Orchowski individu-
ally, but would say in public now that both had added real stature to the
Student Regent positions. They have represented not only the other stu-
dents but the universities and the taxpayers as well. Their participation
next year will truly be missed.
Dr. Matsler presented the following Resolutions:
WHEREAS, George Tuttle has served as a member of the
Joint University Advisory Committee to the Board of Regents,
representing the various constituencies at Illinois State Uni-
versity; and
WHEREAS, his service on the Committee was rendered with
dedication and a sincere effort toward continued excellence
in the Regency Universities; now, therefore, be it
RESOLVED that the Board of Regents express its apprecia-
tion and commend George Tuttle for service to the higher
education community and particularly to the Regency Univer-
sities System.
WHEREAS, Linda Andrejek has served as a member of the
Joint University Advisory Committee to the Board of Regents,
representing the various constituencies at Illinois State Uni-
versity; and
WHEREAS, her service on the Committee was rendered with
dedication and a sincere effort toward continued excellence
in the Regency Universities; now, therefore, be it
RESOLVED that the Board of Regents express its apprecia-
tion and commend Linda Andrejek for service to the higher
education community and particularly to the Regency Univer-
sities System.
219
WHEREAS, Annette Lefkowitz has served as a member of the
Joint University Advisory Committee to the Board of Regents,
representing the various constituencies at Northern Illinois
University; and
WHEREAS, her service on the Committee was rendered with
dedication and a sincere effort toward continued excellence
in the Regency Universities; now, therefore, be it
RESOLVED that the Board of Regents express its apprecia-
tion and commend Annette Lefkowitz for service to the higher
education community and particularly to the Regency Univer-
sities System.
WHEREAS , Irene Allsop served as a member of the Joint
University Advisory Committee to the Board of Regents,
representing the various constituencies at Sangamon State
University ; and
WHEREAS, her service on the Committee was rendered with
dedication and a sincere effort toward continued excellence
in the Regency Universities; now, therefore, be it
RESOLVED that the Board of Regents express its apprecia-
tion and commend Irene Allsop for service to the higher edu-
cation community and particularly to the Regency Universities
System.
WHEREAS, Cindy Stephenson has served as a member of the
Joint University Advisory Committee to the Board of Regents,
representing the various constituencies at Sangamon State Uni-
versity ; and
WHEREAS , her service on the Committee was rendered with
dedication and a sincere effort toward continued excellence in
the Regency Universities; now, therefore, be it
RESOLVED that the Board of Regents express its appreciation
and commend Cindy Stephenson for service to the higher edu-
cation community and particularly to the Regency Universities
System.
WHEREAS, Sue Bussone has served as a member of the Joint
University Advisory Committee to the Board of Regents, repre-
senting the various constituencies at Sangamon State Univer-
sity ; and
WHEREAS, her service on the Committee was rendered with
220
dedication and a sincere effort toward continued excellence
in the Regency Universities; now, therefore, be it
RESOLVED that the Board of Regents express its apprecia-
tion and commend Sue Bussone for service to the higher
education community and particularly to the Regency Univer-
sities System.
Mr. Parker moved for adoption of the foregoing Resolutions. The motion
was seconded by Ms. Orchowski, and it carried unanimously.
Mr. Murray extended the thanks of the Board to all of the members of
the Committee for their service.
REPORTS TO THE BOARD
Joint University Advisory Committee
Dr. Crafts, Chair of the Committee, announced the election of the new
officers for the upcoming year: Dr. George Gruendel from SSU will serve
as Chair, Dr. Tony Scaperlanda from NIU as Vice- Chair, and Mr. Leon
Toepke from ISU as Secretary.
On behalf of the Committee Dr. Crafts thanked Dr. and Mrs. Matsler for
the enjoyable supper which they hosted last night and their appreciation
for the thoughtfulness in being included. Dr. Wellbank added the thanks
of the Board and the Presidents.
Dr. Crafts reported that Dr. Brim had met with the Committee this morning
to update them on the current status of the health insurance area and the
prospects for the appropriation bill and the proposed revenue increases.
It is quite obvious, she said, that we do need to have some sort of revenue
increase. It is essential if we are to have only a reasonable increase in
tuition , maintain quality education and have the faculty and staff to maintain
that quality, if we are to avoid further tapping and impairment of the retire-
ment funding, and if we are to provide for some salary increase. The Com-
mittee is very concerned, she said, about the level of tuition increases and
the ramifications that a substantial increase would have on access to education
Other matters discussed by the Committee, Dr. Crafts reported, included
the information provided by Dr. Floyd with regard to retirement options,
and the proposal for evaluation of the quality of education in the Regency
System.
She said she would like to express, on behalf of JUAC, appreciation to
Chairman Murray and other members of the Board, Dr. Matsler and his Staff,
and the Presidents and their staffs for support and assistance over the past
year. Everyone has been helpful and cooperative and the Committee thanks
them for the efforts. The Committee feels that everyone has been genuinely
concerned about what the JUAC had to say , and while there may not have
been agreement on every issue, there was agreement on the purpose - to
try to promote quality education in Illinois and in particularly in our institu-
tions. Dr. Crafts said she would be remiss if she did not extend special
221
thanks to President Watkins for his support in putting on the annual Board
seminar, and to Dr. Groves, Dr. Floyd and Dr. Brim who have been con-
sistently helpful to the Committee.
As outgoing Chair of the Committee, Dr. Crafts said she has found the job
stimulating and enjoyable and she appreciates the help and support of all.
Mr. Murray said he thinks this has been a productive year with Dr. Crafts
chairing the Committee. The Board appreciates her service as well as all
of those members who are leaving the Committee.
ELECTION OF OFFICERS
The Chairman noted that it was necessary at this meeting to elect officers of
the Board , and he called for nominations to fill the position of Chairman ,
Vice Chairman, Secretary, Treasurer, and Assistant Secretary-Treasurer.
Mr. Riss placed in nomination the name of Mr. Murray as Chairman, Ms. Burns
as Vice Chairman, Dr. Matsler as Secretary, Dr. Brim as Treasurer, and
Mr. Gorrell as Assistant Secretary-Treasurer. The nominations were seconded
by Mrs. Fitzpatrick. Dr. Wellbank moved, seconded by Ms. Orchowski, that
the nominations be closed and a unanimous ballot cast electing the nominees.
The motion carried unanimously.
Mr. Murray thanked the Board, adding that he is very pleased at the way
members of the Board are accepting responsibilities in committee matters and
in their areas of expertise . He is gratified at the shared governance which
is developing among members of the Board, he said, and believes that the
Board appears to be more solid in many different areas.
EXECUTIVE DIRECTOR'S REPORT NO. 141
Legislative Report
Dr. Matsler said he would report briefly on several bills pending in the
legislature.
S.B. 258, the Regency System appropriation bill sponsored by Senator John
Davidson and managed by Rep. Gordon Ropp in the House, is now awaiting
amendment in the House. We are not sure whether it will be raised back to
the Senate level, or whether it will be amended to some other level arrived
at as the result of what is now going on between the legislative leadership
and the Governor relative to the tax plan. Dr. Matsler said we are hopeful
that the bill will get back to the Senate level, but this is uncertain at this
time.
Dr. Matsler said while he was at this time making no recommendation for
Board action on the level of tuition for 1983-84 because we do not know what
the level of support will be from the legislature, he would like authorization
from the Board to adjust the amounts in the Income Fund , if this is possible
to do in conference committee, allowing the Board to increase tuition at its
July meeting. He noted that this action by the Board today would in no way
increase tuition at this time.
222
Mr. Riss moved that authority be given to the Executive Director to adjust
the amounts in the Income Fund as requested. The motion was seconded by
Ms. Burns and it carried unanimously.
With respect to collective bargaining legislation, Dr. Matsler said, there are
now two bills - S.B. 536 and H.B. 1530 - one of which it is believed will
eventually reach the Governor's desk. It is not known whether the Governor
will sign the bill or whether he will amend higher education out of the bill.
This is a possibility.
Senate Bill 474, as introduced by Senator Bruce, provided that the Merit
Board would issue uniform state- wide rules for negotiations with civil service.
The bill has now been amended to provide that the governing boards will
establish these uniform rules.
H.B. 700, introduced by Rep. Ebbesen and managed by Senator Jack Schaffer
in the Senate, has been amended to include not only Northern Illinois Univer-
sity but also the Chicago campus of the University of Illinois and the Edwards-
ville Campus of Southern Illinois University. Dr. Matsler said we are not sure
where that bill is in terms of support, but he for one is hopeful that the bill
will fail - as other Board members are, too. He said he thinks any expression
of opposition to the bill would be most appropriate from members of the Board.
Mr. Murray said he would like to address H.B. 700. He said it is hard to
know whether or not a separate board is a mark of distinction or whether it
is not ; but it seems to him that the system of systems was created in Illinois
to preserve the balance in budgets and in students, and this has been work-
ing satisfactorily. Mr. Murray said while it may be time for a study of the
system of systems, he really does not think it is appropriate for one school -
whether it be NIU, SIU or Chicago Circle - to break up the system and
develop its own board. He thinks that in the long run it would really be
non-productive for one institution to do that. He said he has talked with
President Monat about this, and it is appropriate that he maintain a neutral
position. However, Mr. Murray said he believes that this is a matter of
public policy, and perhaps we should call for a study in the State to deter-
mine whether the institutions should have their own boards. He simply does
not feel that it is appropriate for one of our institutions to obtain its own
board at the sacrifice of the Board of Regents.
Dr. Matsler said he certainly concurs with what the Chairman has said.
Section II - Blanket Crime Insurance Bids
Dr. Matsler said Staff, in concurrence with the insurance managers of the
three Regency Universities, recommends acceptance of the bid of Lanphier
& Company (with Reliance Insurance Company of Philadelphia as the insurance
company) to provide blanket crime insurance for the three-year period begin-
ning July 1, 1983, at an annual premium of $5,563.
Ms. Burns moved for approval of the Staff recommendation. The motion was
seconded by Ms. Orchowski, and it carried unanimously.
Section HI - Board Meeting Calendar: July 1983- June 1984
223
Dr. Matsler presented the proposed calendar of Board meetings for the
coming year:
July 21, 1983 Northern Illinois University
August 1983 Subject to Call
September 22, 1983 Illinois State University
October 20, 1983 Sangamon State University
November 1983 Subject to Call
December 8, 1983 Northern Illinois University
January 26, 1984 Illinois State University
February 1984 Subject to Call
March 15, 1984 Sangamon State University
April 19, 1984 Northern Illinois University
May 17, 1984 Illinois State University
June 21, 1984 Springfield
Dr. Wellbank moved for approval of the calendar of meetings. The motion
was seconded by Mr. Gayles.
Mr. Gayles asked if the Board would use the one day or two day meeting
format. Dr. Matsler said he would like to hear how members of the Board
feel about the one-day format as was used for today's meeting. Mr. Murray
said he would suspect that most would say they don't care for it, but on the
other hand, we cannot always foresee how much time will be required in the
Executive Session. Dr. Matsler said Staff would be happy to go either way,
depending upon how the Board itself feels. Mr. Gayles said he believes the
two-day format is preferable. It gives the Board more opportunity to have
a feel of what is going on on the various campuses. The one-day format
makes it very difficult to see people, to visit areas on campus. If the com-
mittee meetings are held on the Wednesday before the meeting of the Board,
it would give members a little more time to become acquainted with some of
the issues on campus. Ms. Toman said another thing she would like to see
considered in setting the calendar is the fact that somewhere between March 15
and the middle of April the institutions do have spring break and students
may be away from campus. That is a reasonable request, Mr. Murray said,
and said Staff would try to accommodate this if it is possible. It would be
his suggestion that we adopt the calendar and have a subsequent discussion
of whether or not to the Board wants the committees to meet the preceding
afternoon or the morning of the Board meeting. This seems to him to work
just fine, he said, if there is a commitment that we will work until perhaps
4:00 if necessary to complete the public meeting.
The question before the Board was called, and the motion carried unanimously.
Dr. Matsler said he would be willing to suggest, in deference to Mr. Gayles,
that the committee meetings in July be held on the afternoon preceding the
Board meeting, and later decisions can be made at an appropriate time as
to the format of any given meeting. Mr. Murray asked which of the com-
mittees are scheduled to meet in July. Dr. Matsler said it appears now that
the Finance Committee and Personnel Committee will meet , and possibly the
Facilities Committee if President Monat should so request.
Section IV - Interim Authorization to Obligate and Expend Funds
224
Dr. Matsler said that pending- approval of the internal budgets for FY 84,
the Staff recommends that the Board authorize the universities to make
tentative internal allocations for fiscal year 1984 within the available appro-
priations, and to obligate and expend funds from these allocations, with
such authorization to apply to obligations and expenditures made on this
basis beginning July 1, 1983. All such obligations and expenditures must be
in compliance with applicable statutes, bylaws, governing policies, Board
Regulations and administrative decisions currently in effect.
Mr. McClure moved for approval of the Staff recommendation. The motion
was seconded by Dr. Wellbank, and it carried unanimously.
Section V - Accounting Entities - Locally Held Funds
Dr. Matsler said that the Board has already adopted the "Uniersity Guidelines
1982" to be used as operating policy of the Board and its institutions with
respect to locally held funds. The Guidelines require each institution to
maintain accounting entities which consist of undertakings that are substan-
tially similar and rationally related. Financial statements for each entity will
be prepared at the end of each fiscal year and used for all computations
required by the Guidelines when testing for excess funds. Staff, together
with representatives of the Regency Universities, has determined that the
following entities are appropriate, logical and meet the intent of the Guidelines
Indirect Cost Support
Continuing Education and Public Service
Sales and Services of Educational Activities
Student Programs and Services
Field Trip and Foreign Study Activities
Service Departments
Auxiliary B usiness Operations
Campus Parking
Revenue Bond
Staff recommends, he said, that the Board approve the above entities for
use by the Regency institutions when testing for excess funds and that these
entities be implemented no later than fiscal year 1984.
Dr. Matsler noted that the matter has been discussed extensively by the
Audit Committee.
Mr. McClure moved for approval of the Staff recommendation. The motion
was seconded by Ms. Orchowski, and it carried unanimously.
Section VI - Cooperative Purchasing Through Illinois Educational Consortium
Dr. Matsler said Staff is recommending that the Board take the following
actions in order to expand the benefits and economies of joint and coopera-
tive purchaseing through the Illinois Educational Consortium: (1) adopt the
proposed amended Resolution presented in the Executive Director's Report ;
and (2) approve the addition of the four generic commodities listed in
Appendix V to the list of such commodities which may be purchased through
IEC.
225
RESOLUTION
WHEREAS, the several Illinois Public Universities have heretofore estab-
lished a not-for-profit corporation under the laws of the State of Illinois
known as the Illinois Educational Consortium (hereinafter referred to as
nIEC'T) and the Board of Regents (hereinafter referred to as the "Board")
has, by motion adopted on July 20, 1972, joined the IEC as a participating
member; and
WHEREAS, the IEC has heretofore established a Purchasing Division tor the
purpose of providing assistance in the cooperative and joint purchasing of
commodities, equipment, and services by the several Illinois Public univer-
sities ; and
WHEREAS, the Board has, by resolution adopted on May 21, 1975 and amended on
July 29, 1976, June 14, 1979, and May 22, 1980, indicated its desire to parti-
cipate in the benefits and economies of joint and cooperative purchasing of
commodities, equipment and services through the utilization of the services
of IEC;
NOW, THEREFORE, BE IT RESOLVED by the Board of Regents that:
(1) IEC is authorized, as agent and on behalf of the Board to
prepare specifications , advertise , receive , open , tabulate
and evaluate competitive bids for such commodities , equipment ,
and services as may from time to time be designated by
Directors of Purchasing in the Regency System. In all such
activities, the IEC shall identify the Board as its principal.
(2) IEC shall report to the Board all of its activities as such
agent, its evaluation of the bids received, and its recom-
mendations for awards of contracts. Bids shall be accepted
or rejected and contracts shall be awarded by and in the
name of the Board in accordance with procedures heretofore
or hereafter established by the Board except that generic
commodities as listed on Appendix I dated July 29, 1976,
Appendices II and III dated June 14, 1979, Appendix IV
dated May 22, 1980, and Appendix V, attached to this
resolution, purchased or contracted for in the IEC collective
bid process shall be exempt from the requirement of specific
Board approval and that Presidents of the Regency universities
be authorized to accept or reject bids and award contracts on
behalf of and in the name of the Board with the understanding
and direction that all such purchases and contracts in the
amount of $10,000 or more will be reported to the Board.
Changes (additions or deletions) in the list of generic commo-
dities may be made from time to time based on specific recom-
mendation to and approval of the Board.
(3) All advertising, receiving, opening, recording, and tabulating
of bids by IEC and the award of any contract shall be in
accordance with the Regulations Governing Procurement and
Bidding at State Systems Universities in Illinois heretofore
adopted by the Board, and in accordance with the provisions
226
of the laws of the State of Illinois, including the "Illinois
Purchasing Act", as either of the same may be amended
from time to time.
(4) This Resolution shall remain in effect until modified or
rescinded by the Board.
Mr. Riss moved for adoption of the Resolution. The motion was seconded
by Ms. Toman, and it carried unanimously.
Section VII - Amendment of Board Regulations: Vacation
Dr. Matsler presented for approval by the Board a proposed amendment to
Board Regulations (Section III: Faculty and Administrative Employees)
which would allow the universities to determine which of two approaches
should be employed in calculating vacation benefits based upon whether or
not the employee's work conforms to the academic calendar.
Ms. Orchowski moved for approval of the amendment as presented. The
motion was seconded by Dr. Wellbank.
Mr. Murray asked how many working days are in a week for these employees.
Five, Dr. Matsler responded. Mr. Murray said he could not help but comment
how nice people in higher education have it to be able to accumulate this kind
of vacation , particularly in the early part of their careers . He could see this
after some years, but he just hopes that everyone appreciates the fact that
they can accumulate two working days a month, and literally take off in excess
of five weeks. This is not generally true in most businesses, he noted, so
when people complain about such things as salary increases, they should re-
member that there are a few nice things about their administrative occupations.
The question before the Board was called, and the motion carried with Mr.
McClure voting Nay.
Section VIII - Administrative Salary Plan Ranges for 1983-84
Dr. Matsler noted that this section of his Report contains a brief history of
the Regency System Administrative Salary Plan which has been used since
the 1973-74 fiscal year.
At this time, he said, Staff is recommending that the Administrative Salary
Plan ranges approved for 1983 be increased 5.5% for 1983-84, as shown in
the table accompanying the report, to become effective July 1, 1983.
Dr. Matsler said that the 5.5% figure was arrived at rather arbitrarily from
the expectation that there would be perhaps a 5.5% increase in salaries for
everyone this year.
Mr. McClure said he thought it would be appropriate for Dr. Matsler to
emphasize the statement in his Report that the increases in the ranges did
not require corresponding increases for individuals who were covered by
the plan but who were not at the minimum of their ranges. Salary increases
for those individuals in the plan have been based on performance criteria.
Dr. Matsler agreed, stating that we still have our merit criteria for granting
salary increases .
227
From time to time, Dr. Matsler said, questions have been raised concerning
the advisability of retaining the current structure of the Administrative Salary-
Plan. Some of the features which have been questioned relate to grade range
determinations, basis for grade placement, the positions which should be
included, the midpoint limitation for new hires and institutional differences.
Staff is making no recommendations at this time, he said, for changes in the
basic structure of the Plan, but believes that a continued review of the Plan
is appropriate.
Mr. Murray said according to his calculations we have raised the midpoint
55^%, and if we raise it another 51%, that will go to 61% since 1972. Has
anyone gone back and compared faculty salaries with administrative increases
since that time, he asked? Dr. Matsler said we did have a study like that a
year or so ago. Dr. Brim added that he has done this from time to time, but
he did not have the figures with him today, but generally if you look at 1972-
1973 as the beginning year and 1982-83 as the last year, you would find that
faculty salaries combined have increased slightly more than the midpoints of
the ranges. There is not a whole lot of difference now, Dr. Brim said, not
as much as four or five years ago.
President Monat said he thinks it needs to be clearly understood, as Mr.
McClure pointed out, that approval of this would not authorize a percentage
increase of 51% for any individual. As a matter of fact, speaking from their
experience at Northern, they have allocated for administrative salary increases
for cost centers on the same basis as they have allocated funds for faculty
salary increases. Dr. Monat said there is not a greater pool of money avail-
able for administrative increases than there is for faculty increases, and he
would suspect that is true for the other institutions also.
Mr. Murray asked whether this matter has been considered by the Personnel
Committee. Dr. Matsler said that it had not been, although he and Dr. Well-
bank, Chair of the Personnel Committee, have discussed it and felt that with
the 51% figure being low enough it really wasn't necessary to go into it in
much detail.
Dr. Wellbank moved for approval of the Staff recommendation that the Admini-
strative Salary Plan ranges be revised as shown in Table 3 of the Executive
Director's Report, effective July 1, 1983. The motion was seconded by Ms.
Burns, and it carried unanimously.
Section IX - Program Review and Academic Plan Follow- Up Reports
In March, Dr. Matsler said, the Board asked for a number of follow-up actions
related to the university academic plans. In addition some similar actions have
resulted from Board of Regents and BHE evaluation of program reviews.
This section of his Report summarizes and evaluates the university responses
in this regard and recommends Board action where appropriate.
Staff makes the following recommendations for action by the Board :
1. Illinois State University
--That the Board approve in principle the concept of a consolidated
masters degree program in Curriculum and Instruction that would
228
include a common core of studies and appropriate concentrations,
and direct the University to prepare a proposal that would accom-
plish this and lead thereby to the deletion of separate masters
degrees in Secondary Education and Elementary Education.
2. Northern Illinois University
--That the Board approve the replacement of the Ed.D. and CAS
degrees in Elementary Education, Secondary Education and Curri-
culum and Supervision with an Ed.D. and Education Specialist
degree in Curriculum and Instruction.
--Deletion of the CAS degrees in Biological Sciences and Physical
Education , and support in concept for similar action with regard
to the CAS degree in History, a matter that is now in process on
campus.
--Approval of a change in the name of the Center for Minority
Studies to Center for Black Studies.
3. Sangamon State University
--Deletion of the masters degree program in Sociology /Anthropology .
--Suspension of the bachelors degree program in Environmental Studies
for a period of five years.
Ms. Burns moved for approval of the Staff recommendations. The motion was
seconded by Ms. Orchowski.
Mr. McClure said he would point out to President Watkins that the Staff
statement has not gone unnoticed - relatively little progress has been made
by ISU in establishing a comprehensive university policy that university and
major requirements should allow undergraduate students to complete their
degrees in four years. President Watkins acknowledged that the university
is aware of this and has accepted full blame, and this will not appear again,
he said. Dr. Matsler said he would add that pressures from accrediting
agencies on departments for adding courses to make them accreditable are
really tremendous, and the process of reducing the number of courses neces-
sary for a degree becomes a very difficult situation. Dr. Groves also said
that Staff is satisfied that the institution is now fully committed to making
progress in this area, and President Watkins and Dr. Strand have both
indicated their strong support for this .
Referring to the recommendation for change of name of the Center for
Minority Studies at NIU to Black Studies Center, Mr. McClure asked whether
we still have the Latino program . President Monat said they still have the
program and several years ago they established a Center for Latino and
Latin American Studies. This has not been deleted.
The question before the Board for approval of the Staff recommendations
was called, and the motion carried unanimously.
229
Section X - FY 85 RAMP New and Expanded Program Requests and
Special Analytical Studies
Dr. Matsler directed the attention of the Board to the tables on pages 50-55
of his Report, listing the initial institutional requests made by the three
institutions along with the Staff recommendations.
The requests and the costs of these programs were gone over by the Program
Committee, Dr. Matsler said. He understands that there was a good discus-
sion of the requests and that there is concurrence on the part of everyone
relative to the Staff recommendations.
With regard to Illinois State University, Staff recommends that the Board
approve a total FY 85 budgetary request of $2,219,600 for New and Expanded
Programs and Special Analytical Studies as detailed in the tables.
At Northern Illinois University, Staff recommends that the Board approve a
total FY85 budgetary request of $2,657,400 for New and Expanded Programs
and Special Analytical Studies as detailed in the tables.
With regard to Sangamon. State University, Staff recommends that the Board
approve the Off- Campus Program, B.A. in Management in Danville, for imple-
mentation in the 1984-85 academic year. Staff also recommends that the Board
approval a total FY85 budgetary request of $613,700 for New and Expanded
Programs and Special Analytical Studies as detailed in the tables.
Dr. Matsler said with regard to the recommendation for ISU, it is understood
that the approved FY85 amount for Equipment Replacement will be reduced by
any amount which the university receives in FY 84 appropriations which has
been allocated by the BHE for this purpose. With respect to the NIU recom-
mendation, it is likewise understood that the approved FY85 amounts for
Equipment Replacement , Supplemental Funding for the Department of Industry
and Technology, and Supplemental Funding for the Department of Computer
Science will be reduced by any amounts which the university receives in FY 84
appropriations which have been allocated by the BHE for these purposes. It
is also understood that the approved amount for Equipment Replacement at SSU
will be reduced by any amounts which are received in FY 84 appropriations.
Referring to the NIU request for supplemental funding for the Department
of Computer Science, Mr. Gayles asked what would be the dollar breakdown
between faculty positions and upgrading of equipment. Dr. LaTourette,
NIU Provost, responded that $199,000 is being requested for personnel
(5 faculty positions and graduate assistant support), and the equipment
request is for $192,000. He said he would point out that this is the fourth
time that they have requested significant funding, and for the last three
years the request has been supported by the Board Staff, the Board itself
and also the BHE. Unfortunately they have never received the money.
Dr. LaTourette said that while he did not have the exact figures in front of
him , there has been a very substantial reallocation of funding toward the
computer science program area, but they have reached the point where there
is really very little left to reallocate. The cupboard is genuinely bare, and
for the BHE to assume that we can meet these institutional needs by realloca-
tion, he thinks, is unrealistic.
230
President Watkins said he would also comment that for the BHE to assume
that reallocation can be accomplished once you have achieved an electronic
data processing- approach to something- or a software approach to something
and that this automatically saves a great deal of money, is simply not accurate.
In part , he said , we have to have various software packages in order to
respond to the ever increasing variety of information demanded of everyone
and in order to provide better service. It may be that it will not save us
anything, but it certainly is true that we can serve the public better.
Nowhere is this more clearly noted right now than in the area of student
financial aid. That has become an absolute nightmare in the last couple of
years.
President Monat agreed, stating that we are at a distinct disadvantage in
this area, particularly in student financial aids, with respect to our sister
institutions in the private sector who have really agressively pursued student
financial aid routes as a means of garnering funds into those institutions.
We are in a sense disadvantaged because we in some respects lack the insti-
tutional capability of making the case as strongly as we can make it without
this kind of support.
With respect to the Off- Campus Program at Danville which Sangamon State
is requesting, Ms. Toman noted that it is stated that the university intends
to augment revenues by instituting a student fee to reimburse for instructor
travel costs to off-campus sites. She asked if someone would explain this
a little more. Dr. Ayers, Interim Vice President, said they have found that
when a university takes its programs off-campus, it costs more than it does
to offer the program on campus. He thinks universities across the state have
also discovered this and there is a governing procedure, at just about
every institution he knows of, to add a fee to the tuition costs which in
part displaces the cost of having faculty travel to where the program is
offered. President Lacy said this is not a full recovery, however, and in
the university's discussions with Board Staff they focused at great length
on the question of whether they were going far enough. Ms. Toman asked
if this is being charged just to those students off-campus, or is it being
absorbed by the total student population? It is only charged to those students
who decide on this programming, Dr. Ayers responded.
President Monat pointed out that one slight correction needed to be made on
page 51 in the amount of the institutional request for Support for University
Management Systems. Northern did revise its request, after consultation
with the Board Staff, and the record should reflect that the amount of that
request was revised to $195,000, rather than $591,100.
Mr. Gayles moved for approval of the Staff recommendations relative to the
FY 85 New and Expanded Program Requests and Special Analytical Studies for
the three universities. The motion was seconded by Ms. Orchowski, and it
carried unanimously.
Section XI - Grants and Contracts
Dr. Matsler said Northern is requesting approval of a grant from the National
Science Foundation for research on the electronic structure of solids and
surfaces. Staff has evaluated the proposed activity, he said, and recommends
approval by the Board.
231
Dr. Wellbank moved for approval of the Staff recommendation. The motion
was seconded by Ms. Toman, and it carried unanimously.
Section XII - FY 1984 Non- Appropriated Capital Requirement Plans
Dr. Matsler said that the non-appropriated capital requirement plans for
Northern Illinois University, Illinois State University and Sangamon State
University were given a good deal of attention in the meeting of the Facilities
Committee. The plans include general planning information for FY 85 and FY 86
The plans for NIU and ISU also include budget requests for FY84 in the
amounts of $1,300,400 and $1,270,000 respectively. Dr. Matsler asked Ms.
Burns if she cared to comment on any of the Committee's discussion.
Ms. Burns said we have seen all of these projects before, and the Committee
supports the Staff recommendations.
Dr. Matsler said Staff recommends that the Board of Regents accept the plans
and approve the FY 1984 budget requests of NIU and ISU.
Ms. Burns moved for approval of the Staff recommendation. The motion was
seconded by Ms. Toman, and it carried unanimously.
Section XIII - Legal Counsel Report
1. American National Bank & Trust Company of Chicago, as Trustee
et al vs. Board of Regents for Regency Universities
Mr. Winning reported that this is an action filed in the Federal District
Court for the Northern District of Illinois by representatives of owners
of the beneficial interest of a trust which operates dormitory housing
at DeKalb. It alleges an antitrust theory and condemns or seeks to
condemn the policy of the University regarding its requirement that
single freshman students must reside in University-owned residence
halls as long as space is available. Mr. Winning reported that Mr.
Shur, University Legal Counsel at NIU, has undertaken defense of the
action .
2. Andrew Edwards vs. Board of Regents, Sangamon State University,
Alex B. Lacy, Jr., and Susan Dezondolet
Mr. Winning requested that a motion be proposed to adopt the resolu-
tion which the Board adopted in Executive Session with respect to this
case.
Ms. Burns so moved, seconded by Ms. Toman, and the motion carried
unanimously.
3. Brue & Farrick vs. Board of Regents et al.
Textor vs. Board of Regents
Mr. Winning recommended that the Board confirm the action taken in
Executive Session with respect to the settlement of these cases at
Northern Illinois University. Mr. Riss so moved, seconded by Ms.
Burns, and the motion carried unanimously.
232
RECURRING INSTITUTIONAL MATTERS
Sangamon State University - President's Report
Before presenting his Report, President Lacy distributed copies of two
Addenda: substitute pages 7 and 8, Faculty, Administrative, and Civil
Service Personnel Transactions; and Purchases.
The President announced that Janine Toman had been re-elected to serve as
Student Regent for the upcoming year. He said Dr. Matsler had noted that
in his memory this is the first time in the history of the Board that a student
has been elected to serve a second term.
An information report was presented on Grants and Contracts.
The following items were submitted for action by the Board:
1. The Board was requested to authorize the Mid- Illinois Computer
Cooperative to contract with the Illinois Educational Consortium
on behalf of Sangamon State University to acquire computer services
during FY 84 at a cost not to exceed $51,500 (an additional sum not
to exceed $6,000 will be paid to IEC for services and for the use
of proprietary software provided by the University to local institu-
tions) .
2. Personnel transactions for faculty, administrative, and civil service
personnel. A list of all reported transactions is appended to the
President's Report and will be kept on file at the University and in
the Central Office.
3. A list of Purchases for the month, as appended to the President's
Report.
4. Approval was requested to execute agreements for FY 84 with the
following consultants in amounts not to exceed those indicated :
Murphy, Downey, Wofford, and Richman
St. Louis, Missouri $5,000
Brown, Davis, Mullins and Associates, Inc. $4,000
Champaign, Illinois
Collins and Rice, Inc. $6,000
Springfield, Illinois
Hormaz Vania $6,000
Springfield, Illinois
President Lacy said he was pleased to present to the Board at this time Dr.
Michael Ayers whom he is recommending today to be Interim Vice President
and Dean of the Faculty. Dr. Ayers has had a very distinguished career,
most recently as the Associate Dean of the Organization and Management
Cluster. His background is in both Business Administration and Economics
with a doctorate in Economics from the University of Oklahoma. Prior to
coming to Sangamon State, he served in the Treasurer's Division of the
233
Eastman Kodak Company. As a member of the SSU faculty he has served
not only as a dean , but he has been an active faculty leader and served
as Chair of the Faculty Senate. He was the coordinator of the Labor Studies
Program at its initiation and has served both as the Chair of the University
Personnel Committee and the Tenure Decision Committee. Most recently his
impact on improving- the academic programs in the Business Organization and
Management Cluster has been dramatic.
The President also took special note of the recommended appointment of Mr.
Gary Kombrink as Legal Counsel to the university. This comes at the end of
a long search in which they looked at a large number of candidates. Mr.
Kombrink has had a very distinguished career and one that is quite appropri-
ate for the legal work of the institution. Most recently he has been the prin-
cipal of the firm handling legal work for the Board of Governors System.
Dr. Lacy said it will be seen in his Report that they are losing several very
distinguished members of the faculty, and he would hope that the economic
environment in the State and the ability to match payroll offers of other
institutions will mean that we will not have very much in the way of these
kinds of losses in the future.
Ms. Toman, referring to the FY 84 Contracts for Legal Services, asked how
much these services would be impacted by the appointment of the new Legal
Counsel. Dr. Lacy said about 18 months ago the decision was made to go to
in-house legal counsel. A careful study was done of what the cost implications
of that might be. One of the major driving forces that led to the decision that
they needed in-house counsel was the cost that they had accumulated over the
previous several years, and the estimates at that time were fairly substantial.
However, these outside contracts are still necessary, the President said.
There are certain kinds of expertise which are needed which one person can-
not have. There are some cases that will continue to need to be handled by
Mr. Winning, they will continue to need to have the telecommunications attorney
in Washington, and they will continue to have certain contract work done by
Mr. Hoffmann. However, they do expect in-house counsel to have a major
impact. Will there be enough work for him to be a positive asset to the uni-
versity, Ms. Toman asked? Yes, the President responded, and in fact he
thinks it is already clear that the question is one of setting priorities rather
than not enough work.
Ms. Burns moved for approval of the Report of the President of Sangamon
State University, as amended. The motion was seconded by Ms. Orchowski,
and it carried unanimously.
Northern Illinois University - President's Report
Before presenting his Report to the Board , President Monat distributed copies
of two Addenda to his Report: Capital Improvement Projects, page 11; and
Purchases Appendix, page 43, Item 14.
President Monat said that before introducing to the Board the new student
Regent, he would like to express his appreciation for the services rendered
this past year by Montel Gayles as student Regent for Northern. He said
it has been his personal pleasure to have worked with Montel over the past
two years, first in his capacity as President of the Student Association, and
234
as a member of this Board. Montel has been just a remarkable member of the
Board, the President said, and he will be missed not only on this Board but
at Northern Illinois University .
The President then introduced John Cline, the new student Regent for NIU.
Mr. Cline is currently enrolled in the M.B.A. program at Northern. He did
his undergraduate work in Political Science with a minor in History at NIU and
has been very active in student government . He was deeply involved in the
operation and development of the NIU Huskie Bus System and played a central
role in the merging of the Huskie Bus Line with the City of DeKalb to provide
a mass transit system for the city. Mr. Cline will make a very good replace-
ment for Montel Gayles, Dr. Monat said, although he has a tough act to follow.
Dr. Monat said that last week he had sent out to the Board a copy of the
financial exigency procedures developed on campus and which have been ap-
proved on campus. It is his understanding from talking with Dr. Matsler,
he said, that Board Staff has reviewed and accepted the procedures. Dr.
Monat said there is one part of the document which really has to be worked
on more fully, and that is the appeals process, but the document states that
this will be prepared and developed by October 1, 1983, and once that is
done it will be brought to the attention of the Board.
Mr. Winning said he must apologize for neglecting to include in his report
a comment that he had reviewed the procedures and found them to be con-
sistent with Board procedures for financial exigency.
Information reports were presented on:
Status of Undergraduate Admissions for Summer 1983
Status of Undergraduate Admissions for Fall 1983
Grants and Contracts (Research, Institutes, and Studies)
Gifts to Northern Illinois University
International and Special Programs Expenditures
Repair and Replacement Reserve - Revenue Bond Funds
The following items were then presented for action by the Board:
1. Personnel transactions for faculty and other employees. A list of
all reported transactions is appended to the President's Report and
will be kept on file at the University and in the Central Office.
2. A request was made for renewal of authorization granted to the NIU
International and Special Programs division for FY 83 to disburse up
to $1,200,000 in connection with its foreign study programs without
obtaining specific advance authorization for each disbursement which
exceeds $10,000. For FY 84 the disbursement request is for $1,200,000.
3. The following Resolution was presented for adoption by the Board:
WHEREAS, under the terms and provisions of "AN ACT to authorize
the Board of Regents to acquire, own, operate and maintain projects
as herein defined, to issue its bonds therefor, to refund its bonds
heretofore and hereafter issued, and to provide for the payment and
235
security of all bonds issued hereunder; and to define the powers
and duties of said Board in reference thereto," approved July 7,
1967, as amended, the said Board of Regents is authorized to issue
bonds; and
WHEREAS, in a special resolution entitled "RESOLUTION AUTHORIZING
AND PROVIDING FOR THE ISSUANCE OF $28,575,000 NORTHERN
ILLINOIS UNIVERSITY AUXILIARY FACILITIES SYSTEM REVENUE
BONDS, SERIES A, OF THE BOARD OF REGENTS PRESCRIBING ALL
THE DETAILS OF SAID BONDS, AND PROVIDING FOR THE SECURITY
AND PAYMENT THEREOF," adopted and approved August 16, 1978,
the said Board of Regents caused the issuance of bonds and authorized
the establishment of several funds and accounts, including, among
others, a Project Construction Fund and a Repair and Replacement
Reserve Account , each more fully described in the Official Statement
(Bond Indenture) and the aforesaid Resolution; and
WHEREAS, the Project Construction Fund is defined in the aforesaid
Resolution as "that fund established hereunder into which Bond
proceeds in the amount of $6,550,000 will be deposited, and which
will be used for repairing and improving certain of the Existing
Facilities," as such Existing Facilities are more fully described in
the aforesaid Resolution ; and
WHEREAS, it has been determined that certain specific projects
heretofore referred to in the Official Statement (Bond Indenture)
and the aforesaid Resolution will not be undertaken and that funds
in the Project Construction Fund will not be used for these purposes;
and
WHEREAS , the investment income earned by the Project Construction
Fund is retained in such fund unless used for authorized projects or
transferred to the Repair and Replacement Reserve Account as un-
necessary for completion of the projects ; and
WHEREAS , under these circumstances it is the obligation of the
Board of Regents to transfer said unencumbered funds to the Repair
and Replacement Reserve Account ;
NOW, THEREFORE, BE IT RESOLVED as follows:
1. The Board of Regents directs that $700,000 in the Project
Construction Fund unused and unnecessary to the comple-
tion of the projects approved by the Board , together with
the earned interest on the funds in the Project Construction
Fund, be transferred to the Repair and Replacement Reserve
Account .
2. The Board of Regents further directs that the funds in the
Repair and Replacement Reserve Account be maintained as
required in the Official Statement (Bond Indenture) and
the Board Resolution, dated August 16, 1978.
236
Approval was requested of the reorganization within the Graduate
School of the Office of Research, effective August 16, 1983, as
follows:
FROM
Office of Research
Associate Dean for Research
Director of Research Services
Director of Resources Development
Coordinator of Editorial Services
TO
Office of Sponsored Projects
Director of Sponsored Projects
Associate Director of Sponsored
Projects
Associate Director for Research
Liaison
Catalog" Editor and Curriculum
Coordinator
A list of Purchases for the month, as appended to the President's
Report .
Capital Improvement Projects
(a) Holmes Student Center - Replacement of Air Conditioning
System and Correction of Ventilating Deficiencies
Correction of Minor Ventilating Deficiencies in Various
Bond Revenue Buildings
A tabulation of bids received for the projects was presented
to the Board at the May meeting, at which time the Univer-
sity recommended acceptance of bids for the electrical, heating
and ventilating portions of the work. Because the single bid
for the general work was not complete, the University elected
to rebid that portion of the work. Again only one bid was
received, but it was a complete bid. The University recom-
mended that the bid be accepted and a contract awarded to
Flagg Construction Company, Rochelle, in the amount of
$12,604.00, and that the budget for the project be revised
as follows :
Construction
General $12,604.00
Electrical 10,989.00
Heating 22,440.00
Ventilating 31,854.00
Total Construction $77,887.00
Fees
Engineering (fixed per contract) $ 7,700.00
Allowance for reimbursables
including on-site supervision 3, 150.00
Total Fees $10,850.00
Contingency $ 3,863.00
TOTAL PROJECT BUDGET $92,600.00
237
( b ) Lincoln Hall - Waterproofing of Wing Foundation Walls
Grant Towers - Repair and Reset Slate Panels
Stevenson' Towers - Repair and Reset Slate Panels
Huskie Stadium"1- Installation of New Synthetic Floor
in Handball Courts
A tabulation of bids received for the above projects was
presented with a recommendation that the low bids be ac-
cepted and contracts awarded as follows:
Lincoln Hall - Waterproofing of Wing Foundation Walls
Takoa Nagai, Assoc, LTD., Glen Ellyn , $21,120.00
Grant Towers - Repair and Reset Slate Panels
R. Rudnik & Company, Wheeling, $25,457.00
Stevenson Towers - Repair and Reset Slate Panels
R. Rudnik & Company, Wheeling, $31,113.00
Huskie Stadium - Installation of New Synthetic Floor
in Handball Courts
Only one bid , which was not complete , was received for
this portion. The University has instructed the architect
to bid this portion of the project again, and the results
will be reported to the Board at the July meeting.
( c ) Remodeling of Holmes Student Center (Pow Wow Room)
A tabulation of bids received was presented with a recommenda-
tion that the low bids be accepted and contracts awarded as
follows :
General
Flagg Construction, Rochelle $40,660.00
Electrical
Manning Electric, Rochelle $ 1,994.00
Ventilating
Kallal's Sheet Metal, DeKalb $ 1,492.00
President Monat said he was pleased to announce that after a national search ,
a new Director of Financial Aids has been selected to replace Claude Kaczmarek
who is retiring. Mr. Jerry Augsburger will be the new Director.
Dr. Monat took note to the resignations of a number of members of the
faculty and staff. A number of these people are leaving, he said, because
of the competitive market within which NIU and the other Regency univer-
sities function. Some are leaving to vastly improve their financial situations
at other institutions. In some of the critical areas these are losses that will
be hard to replace. This underscores the problem that we are all too familiar
with.
The President took note of the resignation of John M. Nagle who for the past
three years has served as Assistant Dean of the College of Education. Dr.
Nagle has accepted the position of Dean of the School of Education at William
and Mary College in Virginia.
238
Ms. Burns, referring to the report of Undergraduate Admissions for Fall,
1983, asked if the totals are comparable for 1982 and 1983. For example,
she asked do these figures for Business indicate that there were 5049
applicants by this date in 1983 and 3915 in 1983? Yes, Dr. Monat responded.
He said he thinks that this reflects in many ways the limited enrollment pro-
gram that was established in the College of Business several years ago where
they had to put a ceiling on the number of majors that could be accepted
because of resource constraints. As a consequence, he said, many students
who would otherwise apply are taking a very careful look at what their chances
might be if they do come to NIU and be admitted into the College of Business
because admission really comes at the end of the sophomore year after the
student has taken tool courses at the pre-business level. This decline, the
President said, is a reflection of that, and this is a matter of concern to
them. It is one of the reasons why they so urgently need funding* in the
College of Business, because it is just a matter of not having the resources
necessary to accommodate what is a genuine demand for students who want
to enter that College at Northern.
Mr . Gayles said he would like for the Board to direct its attention to the
recommended appointment of Leon Miller as Administrative Associate in the
Student Affairs area, not that he wished to draw attention to Mr. Miller,
but rather to the position which he has vacated. As many know, he said,
Leon Miller served as Ombudsman for NIU for the past six years. Mr. Gayles
said he would like to draw attention to how that review process has taken
place with some possible suggestions he might levy on university faculty
members and Student Association members who originally designed the concept
c Jjiementation of the position itself. He said we have created a very
unfair process in the evaluation of this particular role. As it stands, one
'articular constituency group eliminated an individual from the position upon
voting process at the end of a two-year period. Mr. Gayles said he would
like to suggest that the process be reviewed and a more equitable one estab-
lished so that an individual entering the position can expect to retain his
position with a simple majority and not a simple minority ousting the indi-
vidual. On campus 87% of the constituency needed voted positively to keep
Miller in the position, but the other 12-13% were able to oust him from
be pi ;. He said he feels this is unfair and that the process needs to
lie led.
President Monat said he agrees with Mr. Gayles that the process does
to be re-examined, and, indeed, it is on the agenda for re -examination
the University Council in the Fall. The process for hiring and reviewing
the incumbent Ombudsman is a very convoluted process, but U: ' :•-; ..
ence long before he arrived on the scene, Dr. Monat said, and it remains
in existence. The Ombudsman is appointed for a two-year term. It is a
temporary contract which means that it is reviewed year by year. During
the second year of the Ombudsman's service an Ombudsman Review /Search
Committee is established according to the bylaws of the University. That
committee asks the incumbent Ombudsman if he or she wishes to be considered
for reappointment. If the incumbent decides not to be reconsidered, then
the committee becomes a search committee to seek a new Ombudsman. If
the incumbent decides that he or she wants to be reconsidered , then the
functions as a review committee to determine the performance of
ind whether or not, in the judgment of the committee, the
should be recommenced for reappointment., Mr. Miller went
through that process twice before, the President said, and in 1979 he was
239
reappointed as well as in 1981.
President Monat said, as Mr. Gayles pointed out, the process is a cumbersome
one. Once the review committee recommends reappointment, which the com-
mittee did this time, the President can then accept or reject the recommenda-
tion. Dr. Monat said he accepted the recommendation. Then the reappoint-
ment must be referred to four constituency groups stipulated in the bylaws
and policies of the University. One is the operating- staff council, one is
the Student Association, one is the professional staff council, and the fourth
is the faculty assembly. All four must concur in the reappointment, and if
1, 2, 3 or 4 of the groups fail to do so, then a search must be conducted.
And in this case, one of the four bodies did not concur in the reappointment
and under existing university policy, he had no alternative but to accept this.
So, Dr. Monat said, the whole process will be re-examined this Fall.
Dr. Wellbank observed that it's easier to become President.
Ms. Orchowski said there are three positions listed under Intercollegiate
Athletics and all three individuals are receiving substantial pay increases.
Are the responsibilities of these individuals also being increased, she asked?
Dr. Monat said this is a result of their concern over salary equity. Over
the past several years they have moved gradually to adjust salaries in an
equitable manner so there are not really unjustified distinctions between the
men's coaching staff and the women's coaching staff. This is the last step
in the process of bringing that about.
Dr. Wellbank moved for approval of the Report of the President of Northern
Illinois University, as amended. The motion was seconded by Ms. Orchowski,
and it carried unanimously .
Illinois State University - President's Report
Before presenting his Report to the Board President Watkins said he would
like to comment on the excellent work all of us have observed by the ISU
Regent during the past year. He said we have been blessed with excellent
student Regents, but Denise Orchowski has certainly been among the most dis-
tinguished that ISU has ever had. She has been hard-working and supportive
and her work has been characterized by maturity that has made her really
a very integral part of the Board. Everyone wishes her well. Ms. Orchowski,
he said, will be continuing her graduate work at Illinois State.
The President then introduced to the Board Mr. Mike Yashar, a senior major-
ing in Biology and Chemistry, who will be the new student Regent from ISU.
He also introduced the new SA President from ISU, Mr. Steve Bedingfield,
a junior in Political Science and History.
An information report was presented on Grants and Contracts.
The following items were then submitted for action by the Board :
1. Personnel transactions for faculty and administrative staff and for
civil service employees. A list of all reported transactions is appended
to the President's Report and will be kept on file at the University and
in the Central Office.
240
2. A list of Purchases for the month as appended to the President's
Report.
3. Capital Improvement Projects
( a ) Energy Conservation - Phase I (Watterson Towers and
South Residence Hall Complex)
Permission was requested to engage the firm of Buchanan,
Bellows & Associates of Bloomington. Illinois, to prepare bid
documents and receive bids for Retrofit remodeling to
accomplish energy conservation measures to provide an
estimated payback in 5 years . It is proposed to accomplish
all work over a two year period at an estimated cost of
$1,200,000. Payable from Bond Revenue Series 1970- 70A,
Rehabilitation and Development Reserve.
(b) Steam Line Replacement - Phase i
Permission was requested to engage the firm of Henneman &
Raufeisen & Associates, Consulting Engineers, Champaign, IL
to prepare bid documents and receive bids for installation of
the first phase of steam line replacement. Probable cost of
this phase is estimated at $570,000, including contingencies
and fees. Payable from Revenue Bonds.
4. Authorization was requested for the Office of International Studies
to disburse up to $475,000 during FY 84 in connection with the ISU
Study Abroad Programs without obtaining specific advance authori-
zation for each disbursement .
5. Permission was requested for the University to modify its Agreement
for the lease of space from the Illinois State University Foundation as
that Agreement was originally approved and from time to time renewed
from July 1, 1973 through July 1, 1982. Specifically approval was
requested to amend the Agreement by increasing the rental payment to
the Foundation by $20,250, the sum needed to permit the University
to acquire additional support services attendance to the museum and
cultural center operations.
6. Permission was requested to enter into professional legal services con-
tracts on behalf of the Students' Legal Services Program for the period
commencing July 1, 1983 through June 30, 1984. The number of con-
tracts to be issued shall not exceed three and the total sum to be
expended shall not exceed $76,742. Payable from General Activity Fee
only.
7. Permission was requested to transfer $100,000 from contractual line
in the FY 83 General Revenue appropriation to the Telecommunications
line.
8. In keeping with Guidelines established by the Legislative Audit Com-
mission providing that the financial relationship of a university to an
organization classified as a "university- related organization" be set
forth in a written agreement, permission was requested to enter into
a Master Contract with the ISU Foundation.
241
Ms. Burns moved for approval of the Report of the President of Illinois
State University. The motion was seconded by Ms. Orchowski, and it carried
unanimously.
OTHER MATTERS
Mr. Gayles said in December of 1982 the Staff presented a report on athletics,
and at that time he felt that some of the figures in the report could possibly
be a bit misleading as they related to the graduates of our intercollegiate
athletics programs. He said he questions if, indeed, the graduates that we
saw in the report were the actual original athletes who signed letters of intent
at the beginning of the schools years two, three or four years ago.
With this in mind, Mr. Gayles said, he would move that the Staff of the Board
review the intercollegiate athletics programs, with a special look being given
to the graduates. This can be done through a backtracking method, and the
period of time he would suggest is a four year period to see if, indeed, the
graduates were the same individuals as those who signed letters of intent.
The motion was seconded by Ms, Orchowski.
Explaining his motion, Mr. Gayles said that after questioning the statistics
in the report he had an opportunity to go back and speak to a few of the
athletes involved in some of the programs on the campus at Northern -
although this could possibly be a problem that is widespread not only at NIU
but also at ISU. He said he questions the ethnical aspects of stripping of
scholarships. While he is not headhunting in this regard, he thinks there
may be enough of a problem here suggested by some of the athletes that
there could be some problems with coaches intimidating athletes to give up
their scholarships. Perhaps by seeing the statistics and seeing if, indeed,
these are the actual athletes who signed letters of intent , or if an athlete
has come into the program and picked up a scholarship which really wasn't
even his. Perhaps we can get to the bottom of one problem that we are
facing and oolice our system at the same time.
Mr. Gayles said he is not sure that Staff will be able to do this simply by
going through totals and verifying scholarships. It might be necessary to
contact athletes on the team, to speak with them but leave their names un-
mentioned in the report .
This problem may very well exist, Dr. Matsler said, but he is not sure how
best to get at it. Perhaps we should do this through the presidents' offices.
They have much closer access to all the data than Staff does. Perhaps we
know enough now to ask the presidents whether or not they could provide
the information to Staff in two or three months time, rather than have someone
on the Staff going to campus and attempting to interview athletes, for instance.
President Watkins said if the Board wants the study, they can always do it.
He would point out, however, that this is precisely the reason that he and
the other presidents tried to point out that they need to have the funds to get
student information on line. It is easy to say that the presidents can find
this information, but we are talking about several hundred people a year if
we are talking about both the full grants and the partial. To track that down
over a four-year period sounds like a very innocent study - and he does not
question that it might be an interesting one - but he thinks it would be a
242
massive study. He would like to suggest that he does not know where the
funding would come from .
Could we make this prospective, Mr. Murray asked, and keep track from now
v about taking a look at the senior class that is leaving now, Mr. Gayles
proposed. He said he has a couple of names that he could pass on. Dr.
Catkins said he is - we could all name individuals who have had problems.
Correction, Mr. Gayles said, there are no problems with the individuals he
is talking about - these are individuals who have fared well in the programs,
but who do have names and are willing to speak up in order to correct the
problem down the road.
President Watkins said if we have a problem we can now define it without
going through a study that will take institutional research people away from
all of the things they are now doing. What is the problem we are speaking
of, he asked?
The problem is pulling scholarships, Mr. Gayles said.
If that problem exists, Dr. Watkins said, then he thinks the problem should
be addressed on a campus-by-campus basis. They have awarded scholarships
on a year-to-year basis although they have almost always kept their promise
that if a student made an effort to maintain his/her academic standing, the
scholarship would be maintained. He said he is not opposed to doing this,
but it is just one of those innocent requests that come along at the end of
a Board meeting, at the end of a long day, and it looks as though it ought
to take about two or three hours.
The Chairman asked if anyone wished to make a motion that the motion be
tabled.
Mr. Gayles said this has been on their collective minds since January when
he commented on the report that was issued after Regent Henriksen made a
request the year before. He thinks this is a pressing problem and the Board
will be surprised by some of the results that we get in terms of the turnover
in scholarships . What is done after that point will be up to the Board and
whatever feelings or attitudes it lias at that time.
Ms. Burns moved that the motion be tabled until the next meeting of the
Board. The motion was seconded by Dr. Wellbank, and the motion carried,
with Ms. Toman casting a Nay vote.
Mr. Murray asked Dr. Matsler to consult with the universities to see if some-
thing agreeable could be worked out for this type of a study. Dr. Matsler
said he would at least try to have the problem defined as best he could by
the July meeting.
President Monat said that Mr. McClure had brought to his attention an over-
sight , in that the Audit Committee this morning did review the foundation
contract. He said he would request at this time that the Board approve
the request of Northern Illinois University to enter into a master contract
with the Northern Illinois University Foundation.
243
Mr. McClure moved for approval as requested by the President, subject to
approval of the contract bv the Central Staff of the Board. The motion was
seconded by Ms. Orchowski, and it carried unanimously.
There being no further business before the Board, on motion by Dr. Wellbank,
seconded by Ms. Toman, the meeting was declared adjourned. The next regu-
larly scheduled meeting of the Board of Regents will be held on July 21, I1.
at Northern Illinois University .
David E . Murray
Chairman
Franklin G. Matsler
Secretary
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