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Full text of "Reports of the selectmen and town treasurer and the superintendent of public schools of the Town of Newmarket, for the year ."

TOWN OF NEWMARKET 

ANNUAL REPORT 

2004 

for fiscal year ending June 30, 2004 




TOWN OF NEWMARKET 

ANNUAL REPORT 

2004 

for fiscal year ending June 30, 2004 




TABLE OF CONTENTS 

Page No. 

Inside Cover- Emergency Services Directory 1 

Holiday Trash Schedule 1 

Did You Know? 1 

Calendar of Events/Meeting Schedules 2 

Dedication 3 

Memonam for Patricia E. Orcutt 5 

Report of the Town Council 6 

Elected Officials 8 

Appointed Officials 9 

Newmarket Police Department 1 1 

Fire/Rescue Department 13 

Planning Board Approvals 14 

Department of Building Safety 14 

Assessing 16 

Public Works Department 17 

Recreation Department 18 

Special Events Schedule 20 

Ordinances Adopted in 2004 21 

Library 22 

Conservation Commission 24 

Open Space Commission 26 

Report of the Town Clerk/Tax Collector 27 

Tax Collector's Report MS-61 28 

Annual Town Meeting First Session 31 

Annual Town Meeting Second Session 36 

Addendum to Minutes Second Session 40 

Warrant Articles 41 

Budget of the Town of Newmarket 44 

Vital Statistics - Marriage Report 55 

Birth Report 58 

Death Report 61 

The Mercier Group 63 

Bestway Disposal Service Schedule 125 



EMERGENCY SERVICES DIRECTORY 

Fire/Rescue Department EMERGENCY ONLY 911 

Non-Emergency 659-6636 

Police Department EMERGENCY ONLY 911 

Non-Emergency 659-6636 

Administration/Records 659-8505 



NEWMARKET HOLIDAY TRASH SCHEDULE 

2005 

Memorial Day: Monday, May 30, 2005 

Independence Day: Monday, July 4, 2005 

Labor Day: Monday, September 5, 2005 

(On these holidays the Monday route will be done on Tuesday along with 
the Tuesday route.) 

DID YOU KNOW??? 

In case of an Emergency - in the event of power outages, flooding, etc., 
residents may contact the Newmarket Police Communications Center at 659-6636 for 
information regarding the location and operation of Newmarket's emergency shelter 
facilities. 

Extended Hours - The Newmarket Town Clerk's Office is open until 6:00 p.m. 
on the first and last Thursday of the month for your convenience. 

Drop off Payment Box - a drop off payment box has been installed for your 
convenience on the right side of the elevator. This box is lighted and accessible 24 hours 
a day. Payments dropped off will be collected daily. 

Government Access Channel: Channel 13 

Town of Newmarket Website: www.newmarketnh. GOV 



CALENDAR OF EVENTS/MEETING SCHEDULES 



Calendar of Events: 



Memorial Day Parade 
Olde Home Weekend 
Main Street Heritage Festival 
{More Info: 659-7154) 



May 30, 2005 
August 12-14,2005 
September 16-18,2005 



Meeting Schedule: 



Town Council 

Planning Board 

Conservation Commission 

Advisory Heritage 

Downtown TIF 

Open Space 

Main Street 

Fire Dept. 

Veterans Memorial 

Black Bear TIF 

ZBA 



1^' & 3^'i Wednesday of the Month 

2"^^ Tuesday of the Month 

4"" Thursday of the Month 

4"' Thursday of the Month 

2"'^ Thursday of the Month 

2"*^ Monday of the Month 

2"'' Thursday of the Month 

1^' Tuesday of the Month 

l" Tuesday of the Month 

As Needed 

As Needed 



All meetings are open to the public and residents are encouraged to attend. 



About the Cover: written by Karl Gilbert: My great-great grandjather was Albert Temple 
Stackpole, born in Newmarket Sept. 5, 1858. the son of Ruben and Lydia Jepson Stackpole. 
Albert, his father Riiben and Grandfather Nathan owned and operated the Stackpole Blacksmith 
Shop on Exeter Street from 1895-1921. Albert Stackpole was veiy active in the small community 
of Newmarket (2.742 residents in 1893). He was a Fire Department Engineer. Water 
Commissioner. Town Treasurer and a State Representative. Albert loved the outdoors and as an 
accomplished artist, enjoyed sketching wildlife. His sketchbook contains many drawings of the 
wildlife as it existed along the Lamprey River. As a State Legislator, he often brought his 
sketchbook to Concord in an attempt to record the atmosphere in Representative Hall. He would 
sometimes sketch members as they spoke at the podium, and would pen short rhymes depicting 
the speaker or his topic. Prior to completing his services to the town that he loved. Albert 
Stackpole found himself sitting on "Split Rock" across the Lamprey viewing "his" town. 
attempting to record for us what Newmarket meant to him. With his pen he left us the image of a 
community that chose the shores of the Lamprey to build its homes, schools, houses of 
government and worship, and shops and mills of commerce. This sketch was later to become the 
Town Seal of Newmarket, first appearing on Town documents in or about 1 902. I am honored to 
have had the opportunity and the ability to reproduce, one hundred years later, my great-great 
father 's vision of Newmarket. Karl Gilbert. State Representative 



DEDICATION 




Martha McNeil may have grown up in the hills of West Virginia, but since moving to the 
Town of Newmarket over 34 years ago, her heart has been with the people of this 
communit}'. and to put it frankly, the Town has never been quite the same. With a gleam 
in her eye and her soft but firm southern drawl, Martha's ability to live life to its fullest 
has and always will continue to capture the love and admiration of many Newmarket 
residents. 

During her tenure in Newmarket, Martha has always worked where her southern charm 
and sense of humor would capture the hearts of those she became acquainted with. Her 
first job was at the Lunch Counter downtown, where the Big Bean Cafe is now located. 
This is where she honed her storytelling and witty humor, while occasionally serving a 
customer or two! For over 20 years, she worked as a bus driver for Lamprey Health Care 
shuttling seniors and patients to doctor appointments and running them around the 
seacoast to do errands. It was in these job capacities that the Town of Newmarket 
discovered what a true character Martha McNeil reallv was. 



After "retiring" from bus driving, Martha took on the daunting task of moving the Meals 
On IMieels program to the Newmarket Communit>' Center. For the past 9 years. Martha 
has been getting up at 7:00 a.m. to make lunches and deliver them around Newmarket to 
shut-ins and the infirmed. not to mention organizing and planning the entertainment for 
all the lunch specials which have about 100 seniors in attendance each month. 



It is also her humanitarian efforts to the community that Martha was chosen for this much 
deserved dedication which includes: serving 1 1 years on the Friends of Newmarket 
Recreation Board, acting supervisor of the Newmarket voter check list for both the Town 
and School, serving as a member of both the Newmarket Main Street Project and the 
Women's Club, and a volunteer board member on the Heritage Festival. In addition to 
that, there his not been an Old Home Weekend or a town meeting that she and her band 
of seniors have not sold baked goods or some sort of craft for a good cause. 

Martha is also a favorite lay reader of her church. In fact, she has such a way with v.'ords 
and story telling that many a funeral eulogy has had family and friends both laughing and 
crying in the same breath as Martha spun a beautiftil web of life about each precious 
person once she knew. 

But there is something that many people do not know about this wonderful woman. 
Behind the scenes Martha does so much more for people that one may never see unless 
you are the person she is attending to. Whether it's a visit to the hospital, a drive to the 
doctors, or a meal and some much needed friendship to many individuals that are rarely 
seen walking the streets, Martha is there for you. It isn't a surprise to see Martha arriving 
late to her home on Ash Swamp Road from these quiet, unrecognized visits to homes that 
are far brighter because of a woman named Martha McNeil has chosen to live life by 
being a true friend, a community leader, a wonderful mother, and a much adored 
Newmarket Resident. 




A MEMORIAM FOR PATRICIA E. ORCUTT 
1955-2004 

Since 1996 Pat had worked at the Newmarket Town Offices as clerk. Deputy Town 
Clerk, and from May of 2003, as Town Clerk/Tax Collector. 

Pat had a very strong will to live. She fought ever>' step of the way. She was so active. 
Pat trained and completed the Dansk Triatholan, running, swimming and biking. She 
also successfully completed the Avon 3-Day Walk in 2001 and 2002, with her husband 
and 5 sisters. Through the Exeter Hospital she volunteered in the support group, and 
worked with the American Cancer Society's Reach to Recovery Program. She helped 
raise thousands of dollars to help fund research and find a cure for breast cancer. She 
received the Exeter Hospital Hero Award. And in the spring of 2004, Pat was honored 
with the prestigious Susan Komen Award. 

Many newspaper articles/stories were written about Pat's courage and faith. Rachel 
Forrest, a writer for the Exeter Newsletter said it best. "There are stories about courage 
and faith and hope. There are stores of survival and perseverance in the face of tragedy. 
There are stores of love conquering all. For Pat Orcutt's story, check off all of the 
above." 

Pat is surely missed by a lot of people, especially those of us at the Newmarket Town 
Hall. To us she was not just a co-worker, she was an inspiration of courage, someone to 
have fiin with, someone to laugh with, to cry with, and most of all a friend. This is not 
saying good-bye, but so long for now. for we will be meeting again some day. 



Town Council Report for 2004 

Over the last year, the Town of Newmarket has seen great progress on many issues of 
importance, including water, downtown revitalization, and open space conservation. 

A top priority of the Town Council and Administration is providing quality drinking 
water in sufficient quantities for the short-tenn and long-term. As the drinking water 
treatment plant cannot treat the existing water source to current regulations, the Town is 
relying on the Bennett and Sewall wells. Many steps are being taken to address this 
critical issue. The Town Council commissioned a professional engineering study of the 
water treatment plant to evaluate the cost and feasibility of upgrading the plant, relocating 
the intake in the Lamprey River, or building a new modem treatment plant with a new 
mtake. The cost of these options is up to S15 million. Prior to committing to an 
expenditure of this size, the Town is evaluating other options for meeting our long-term 
drinking water needs. The Town Council established the FoUett's Brook Restoration 
Committee in July of 2004 to provide recommendations on the restoration of Follett's 
Brook as a supplemental drinking water supply for the Town. Thanks to the work of the 
Committee, the Town is in the process of applying for appropriate state wetlands permit 
to allow the necessary work for cleaning and upgrading the sand filter beds in FoUetts' 
Brook. It appears that Follett's Brook will provide additional quality drinking water to 
supplement our water from our wells. The Town is also discussing the possibility of 
entering into a long-term agreement to purchase groundwater from a private landowner. 
For the short-term, the Town Council continues to evaluate and discuss the minimal 
upgrades for the plant necessary to meet the disinfection by-product standards that took 
effect in 2004. These upgrades would be for the short-tenn as the plant would not meet 
future regulations that are expected by 2007. Finally, we are working with the Planning 
Board to establish an Urban Service Boundary for new water users. This boundary would 
limit new users to the water system, therefore controlling demand and ensuring we have 
water for the types of developments we as a community would like, such as the 
redevelopment of the downtown mills. 

Another priority of the Town Council is the Main Street project. Phase 1 (from the Irving 
to the railroad tracks) will be completed this spring, and overall was a good learning 
experience for managing a road and utility construction project of its size. With much 
citizen input and after careful consideration, the Town Council finalized the general 
layout of Phase II, determining the location and alignment of parking, sidewalks, and 
Route 108. This year the Town Council will receive updated estimates for the project's 
costs and will proceed with detailed engineering plans. In reaction to input from 
property owners and the business community, the Town Council established the 
Downtown Parking Site and Evaluation Committee and charged it with evaluating and 
recommending solutions to the downtown parking problem. The committee's report is 
due in March. In relation to Phase II and the downtown, the Town purchased the 
Quonset Hut property on Elm Street and earmarked it for future parking. The property 
was damaged by an arson fire in October but fortunately no one was hurt and our 
property insurance covered the loss. 



Thanks to the passage of the warrant article in 2004, the Town Fire-Rescue Public Works 
Facility is now completed and fully operational. Located on Young's Lane, this building 
allowed the consolidation of the two fire-rescue buildings and the relocation of the Public 
Works department from the Route 152 location. The building meets modem standards, 
has room for any future expansion, and allows the Fire-Rescue department to purchase 
the appropriately sized equipment for our community's fire fighting needs. 

The Town Council commissioned a recreation master plan study for the next 10 years. 
The Committee has done excellent work, and will be submitting a final report by the end 
of March. The Town continues to work to identify and purchase land for recreadon and 
athletic fields, and it is a top priority of the Open Space Commission. 

With a matching grant from the state government, Phase I of the Riverwalk project was 
completed in late September and is hopefully the beginning of a revitalized riverwalk 
with full public access to our wonderful Lamprey River. 

This year the Town Council unanimously supported the hiring of Kevin Cyr as our new 
Chief of Police. Kevin has served with Newmarket for over 20 years and was promoted 
from Captain after the retirement of Chief Rodney Collins in December. Chief Collins 
served the Town for nearly a decade and helped dramatically improve the operation of 
the Police Department. Thank you Chief Collins for your years of service and dedication. 

On a sad note, we lost a precious member of our community and our town, Patricia 
Orcutt, who passed away in December after a courageous battle with cancer. Patricia was 
Town Clerk and Tax Collector and her smile greeted many at Town Hall. We all miss 
her and wish her family and friends strength and encouragement during this hard time. 

Finally, the Town Council always welcomes your input. In 2005, we took another step to 
improve public access to town government by exercising an option with Comcast cable 
television to establish a government access channel. Town Council, Planning Board, and 
School Board meetings are now broadcast live on Channel 22. In addition, you can view 
meeting agendas and minutes at www.newmarketnh.gov . For those of you without cable 
television or internet access, meeting agendas are posted in Town Hall and the Post 
Office. 



Respectfully submitted, 

Brian Hart, Chairman Newmarket Town Council 



Town Council: 



ELECTED OFFICIALS 

Brian Hart, Chair 
Scott Foster 
Gerry Hamel 
Wilfred Hamel 
Brian Morrison 
Lorrianne Caprioli 
Dana Glennon 



Term Expires 
May 2005 
May 2005 
May 2007 
May 2005 
May 2007 
May 2006 
May 2006 



Town Moderator: 



Doreen Howard 



May 2005 



Town Clerk/Tax Collector: Becky Benvenuti 

Jacene Mongeon (Deputy) 



May 2006 



Treasurer: 



Belinda Cam ire 



May 2005 



Planning Board: 



Rose-Anne Kwaks May 2005 

Robert Fil ion May 2007 

George Willant May 2007 

Mark Filion May 2005 

Chester Jablonski May 2006 

Leo Filion May 2006 

Paul Kilian. A It. May 2007 

Albert Menard, Alt. May 2006 
Clayton Mitchell. Town Planner 
Lorrianne Caprioli, Town Council Rep. 



Trustees of Trust Fund: 



Edward Pelczar 
Joyce Russell 
Nicholas Popov 



May 2006 
May 2005 
May 2006 



Supervisors of Checklist: 



Madeleine St. Hilaire 
Jane Arquette 
Martha McNeil 



May 2008 
May 2010 
May 2006 



Budget Committee: 



Robert Coffey. Chair 
Leo Manseau 
Keith Rayeski 
Marcie Walsh 
Chris Bauer 
Eleanor Conner 
Leo Filion 
Larry Pickering 
Richard Shelton 
Brian Morrison 
Bob Madea 



May 2005 
May 2007 
May 2005 
May 2005 
May 2006 
May 2006 
May 2006 
May 2007 
May 2007 
Council Rep. 
School Bd. Rep. 



State Representatives: 



Karl Gilbert 
Marcia Moody 
Dennis Abbott 



November 2006 
November 2006 
November 2006 



APPOINTED OFFICIALS 



Town Administrator: 

Finance Director: 

Code Enforcement Officer: 

Public Worivs Director: 

Chief of Police: 

Fire Chief: 

Recreation Director: 

Welfare Administrator: 

Emergency Mgnit. Director: 

Strafford Regional Planning 
Commission: 

Housing Authority: 



Trustees of the Library: 



Zoning Board of Adjustment: 



Alphonse "Al" R. Dixon 
Melodie Hodgdon 
Daniel Vincent 
Richard M. Malasky 
Kevin P. Cyr 
Richard M. Malasky 
James Hilton 
Susan C. Jordan 
Candice M. Jarosz 

Alphonse "Al" R. Dixon 

Ernest A. Clark, II. Director 

Walter Schidtz May 2008 

Joyce Russell May 2007 

Wendy Monroe May 2006 

Cindy Lavigne May 2005 

Debbie Bonnell May 2009 

C. Isabel Donovan May 2005 

L. Forbes Getchell (elected) May 2005 

Lola Tourigny May 2006 

Joan DeYoero May 2006 



Leo Filion, Chair 
Gil Lang, Vice Chair 
Herb Dalrymple 
Gerry Hamel, Alt. 
Richard Shelton 
Richard Bowen, Alt. 



May 2007 
May 2006 
May 2005 
May 2005 
May 2005 
May 2007 



Personnel Advisory Board: 



Conservation Commission: 



Steven Szucs, Alt. May 2007 

Herbert R. Dalrymple 
Allen (Mike) Vlodica 

Wilfred Hamel, Chair May 2005 

Fred Pearson May 2007 

Herbert Dalrymple May 2007 

Bruce Fecteau May 2007 

Rose-Anne Kwaks May 2006 

George Hilton. Alt. May 2005 

Richard Schanda. Alt. May 2007 
Wilfred Hamel Council Rep. 



Highway Public Safety ComvAiiit^: Alphonse R. Dixon, Town Administrator 

Richard Malasky, Public Works Director 
Kevin Cyr. Police Chief 
Richard Malasky-, Fire Chief 
Robert Daigle, Citizen 
Lorrianne Caprioli, Council Rep. 
Dana Glennon, Council Rep. 



10 



Newmarket Police Department 



In 2004, the Newmarket Police Department answered 23,396 calls for service, 
investigated 108 reportable motor vehicle accidents, affected 435 custodial arrests, and 
conducted 320 criminal investigations. We have continued to see an increase in requests 
for service, while we have maintained current staffing levels. 

On December 1, 2004, Chief Rodney Collins retired after 25 years of law enforcement 
service. Chief Collins served the communities of Dover, Laconia, and Gorham before 
coming to Newmarket in November 1994. During the ten years that he has led the 
agency, we have experienced an upsurge in activity from handling 13,444 in 1996 to 
21,396 calls for service in 2004. The department size has increased from 11 officers to 
14 officers. We have instituted a new computerized records system. Our officers are 
better trained and equipped as a testament to his leadership. Anyone who knew Chief 
Collins realizes that he put in endless hours in service to the community. As a result our 
agency has grown professionally. We wish the Chief Collins the best of luck as he 
embarks on his retirement. 

Officer Wayne Stevens left us in November to join the New Hampshire Highway Patrol, 
a new division of the New Hampshire Department of Safety. During his tenure with the 
Newmarket Police Department, Wayne served the department as a dispatcher, patrol 
officer, school resource officer and most recently as our first K-9 handler. We will miss 
Wayne as he enters this new chapter in his law enforcement career. 

Officer Matthew MacKenzie was hired to join the ranks in December. Matt comes to us 
from a law enforcement family, his father is a career police officer in Andover, 
Massachusetts. Matt will be joining us on "the beat" after he graduates from the NH 
Police Academy in March. 

During the early months of the year we instituted Project Good Morning, spearheaded by 
Lisa Simes, from our Communications Center. Project Good Morning is a program, 
which is designed to assist the elderly and infirmed members of our community who live 
alone and may not have anyone to check on them on a daily basis. Participating residents 
place a call to the dispatch center each morning to let us know that they are all right. If 
no call is received the dispatcher contacts the resident or has an officer drop by to check 
on them. If you know anyone who may benefit from the program please contact the 
Dispatch Center at 659-6636. 

In addition the Newmarket Police Department has partnered with the National Shooting 
Sports Foundation to offer Project Childsafe. This important program is funded by a 
Federal Grant and provides locks for firearms to ensure that they are disabled and remain 
safe from handling by children. These locks are available at the police station free of 
charge to any resident who wants them. You need only to stop by and request one from 
the on-duty dispatcher. 



11 



In the ensuing months the department will experience a transition in leadership. You can 
be assured that the members of the department will continue to provide quality service to 
the residents of Newmarket. We want to thank the community for the support and 
assistance we receive on a daily basis. We look forward to continuing our partnership in 
making Newmarket a great place to live. Please do not hesitate to contact us for 
assistance at any time. 

Respectfully Submitted, 

Kevin P. Cyr 

Interim Chief of Police 



CALLS FOR SERVICE - 2004 



Newmarket Police 1 1 ,5 1 8 

Newmarket Fire & Rescue 719 

Stratham Police 7683 

Stratham Fire & Rescue 470 

Newfields Police 3656 

Newfields Fire & Rescue 99 

Nottingham Fire & Rescue 342 



Total calls handled by Newmarket Police Communications 23,396 



12 



NEWMARKET FIRE & RESCUE 

We would like to thank everyone who supported our new station by voting yes on Article 3 in May 
2004. The facility was completed in November and we moved into the new station in December. We 
are planning an open house for early spring and hope that everyone will stop by to see the new building. 
We are very proud of our new station and grateful for all of your support. Thank you again. 

This past year the Department responded to 791 calls, which is an increase of 7% over last year. There 
were 499 Medical calls and 292 Fire calls. The following is a break down of the various fire incidents: 



Structure Fires 


3 


Cooking Fires 


3 


Motor Vehicle Accidents 


39 


Fire Alann Activations 


104 


Mutual Aid 


16 


Hazmat 


1 


Chimney Fires 


4 


Brush Fires 


2 


Wires Down 


6 


Carbon Monoxide 


17 


Motor Vehicle Fires 


1 


Smoke in the building 


19 


Miscellaneous 


77 



The Department currently has 44 members with 8 new members joining the Department in 2004. 

Any resident wishing to obtain a bum permit can do so by paging the on-duty Fire Warden at 639-3030. 
The warden will return the page as soon as possible. During certain weather conditions, the decision as 
to whether bum pemiits will be issued may not be detemiined until 4 p.m. Residents can visit our 
website at www.NewmarketFire.com to see if permits are being issued. 

During times of emergencies when minutes and seconds count, there are many things that residents can 
do ahead of time to help out. For instance, adopt a hydrant in the winter months by keeping it clear of 
snow. Make sure that your residential address is clearly marked and visible from the street. Have your 
chimneys cleaned and inspected annually. And lastly, always remember to make sure that your smoke 
detectors are operable and that you replace your batteries twice a year. 

To leam more about the Newmarket Fire & Rescue visit our website at www.NewmarketFire.com. 

Lastly, I'd like to thank everyone who helps to support the Department throughout the year. If you have 
any questions or concems, please do not hesitate to contact me at 659-3334. 



Respectfully submitted. 
Rick Malasky, Fire Chief 

13 



DEPARTMENT OF BUILDING SAFETY 

There were 47 permits issued for single-family homes and condominium units in 
2004. Although the number of condominium units remains close to last year's totals, the 
number of single-family homes being built in town has dropped dramatically. In 2002, 
there were 67 single-family homes built in Newmarket, dropping to 36 in 2003 and then 
to only 12 in 2004. The number of permits for additions and alterations to existing 
homes continued to increase, from 37 last year to 58 this year. 

Year-to-Year Comparison (not including plumbing/electrical permits) 





Building Permits 


Single Family 

(includes condo units) 


Fees 


Value 


2004 


203 


47 


54,545 


12,726,415 


2003 


219 


45 


97,042 


18,429,658 


2002 


231 


87 


39,716 


12,756,832 


2001 


259 


114 


46,547 


18,326,903 


2000 


198 


42 


16,867 


6,957,900 


1999 


195 


62 


40,296 


9,655,221 


1998 


188 


61 


32,460 


11,833,432 


1997 


152 


27 


24,304 


5,985,418 


1996 


105 


22 


10,640 


2,456,900 


1995 


207 


35 


18,820 


5,036,651 


1994 


109 


26 


12,390 


4,723,745 



Type 



Building Permits by Type 2004 
Number Issued 



Single Family 

Condos 

Accessory Apartments 

Multi-family 

Garages/sheds 

Additions/Alterations 

Commercial/additions 

Swimming pools 

Demolitions 

Mobile Homes 

Miscellaneous 



12 

11 (35 units total) 


1 (60 units total) 
27 
58 
1 
7 
7 

6 (5 permanent, 1 temporary) 
73 



Total 



203 



14 



Once again, we ask that you allow time for your building permit application to be 
reviewed and for the possibility that additional information may be required. Please do 
not wait until the day before your contractor is scheduled to work or your shed is being 
delivered to obtain a permit. We try to accommodate everyone, but with the time it takes 
to review each application, while keeping to the inspection schedule for the projects 
already under construction and other appointments, approvals could, at times, take as 
long as three weeks. 

We are frequently asked what types of projects require a building permit. A few 
examples of projects where building permits are required are for any work involving 
structural changes to a building, finishing or remodeling rooms and other areas such as 
basements and attics, installing new windows or vinyl siding, and roofing. Any dme that 
you add an outside structure, such as a garage, deck, in-ground or above-ground 
swimming pool, or a shed, a permit is required. Also, any electrical or plumbing work 
requires a permit. If you are not sure whether you need a permit, please contact our 
office. Inspections are required for certain stages of every project. We would like to 
assure you that life safety continues to be the primary concern of this department and 
inspections of your project help to ensure your family's safety. 

I welcome the opportunity to sit down with you and go over any project you are 
planning and review building codes or answer any questions you may have prior to the 
submittal of your permit application. Please call my office at least 24 hours in advance 
for an appointment, as my schedule fills up very quickly. 

Respectfully submitted, 
Daniel Vincent 
Building Official 



15 



ASSESSING DEPARTMENT REPORT 

First, I would like to pay tribute to our former Town Clerk/Tax Collector, Patricia Orcutt. 
Pat demonstrated great courage while battling breast cancer, and even when she was 
visibly in some pain, she always spoke and acted positively. Her faith in God and family 
was ever present; a wonderful reminder to all of us as to what is really important. We 
miss Pat and will remember her always. 

ASSESSMENT CERTIFICATION : The Town of Newmarket is scheduled for 
certification in tax year 2005. The State will be auditing our files to ensure compliance 
with statutes and regulations, etc. 

REVALUATION : Our recent revaluation was performed in preparation for the 
certification. Our assessments now reflect fair market value (within 10%). 

TAX RATE : Year 2003 Rate = 22.94/M 
Year 2004 Rate = 19.07/M 

ABATEMENT REQUIREMENTS; Legally, a taxpayer can challenge their assessment 
each year and has until March 1^' following the final tax bill to do so in writing. Official 
abatement forms may be picked up at the Tax Collector's Office. Requirements are 
explained on the form. 

EXEMPTIONS; Property owners may be eligible for certain exemptions on their 
property. If you are elderly, disabled, blind, a veteran or veteran's spouse, or unable to 
pay taxes due to poverty or other good cause, you may be eligible for a tax exemption, 
credit, abatement or deferral. For details and application information, contact the 
Assessing Office at 659-3073 ext. 106. 

PUBLIC RELATIONS : Any taxpayer having assessment questions may contact the 
Assessing Administrative Assistant, Donna Dugal, at the Tax Collector's Office. 
Taxpayers wishing to see the Assessor can make appointments through the Assessing 
Asministrative Assistant at 659-3073, ext. 106. Also, taxpayers may review their 
assessment "online" by accessing visionappraisal.com . Please keep in mind that values 
are periodically updated. 

MISCELLANEOUS : Please visit Town of Newmarket website www.newmarketnh.gov 
for additional information. 

TRIVIA : Effect on Tax Rate ~ 

~ Approximately $650,000 of additional expenditures will raise the tax rate approx. $1.00 
~ Every $35 million of additional valuation lowers the rate by approx. $1.00 
~ Taxpayers, on average, pay taxes based on approximately 2% of market value 
i.e. $100,000 property = $2,000 in taxes on average 

Respectfully submitted, Andy Blais 



16 



REPORT OF THE 
PUBLIC WORKS DEPARTMENT 



I would like to thank everyone who supported Article 3 at the polls in May. The new 
facility was completed in November and we are all moved in. We are planning on having 
an open houre in the early spring. 

This department spent the majority of the summer and early fall working on all the site 
work at the new facility. We also managed to complete several other projects and the 
day-to-day task. Several contractors from Town assisted and donated equipment and time 
from their weekends to make this happen, Thank you again. By doing the site work 
ourselves, we saved the Town hundreds of thousands of dollars. 

Other projects completed this year were the sidewalks on Spring Street and South Street, 
Phase 1 of the Main Street Project, which was done by Gove Construction of Portsmouth. 
This project will be 100% completed in the spring. The project consisted of new 
sidewalks, drainage improvements, new lighting, water line replacement and 
beautification to Exeter Road. 

All road paving projects will begin in the spring, with the following roads scheduled: 
Beatrice Lane, Candice Lane, Colonial Drive, Creighton Street, Durell Drive, Huckins 
Drive, Lafayette Ave, Maple Street. Mount Pleasant, Prescott Street, Salmon Street, Short 
Street and Stanorm Drive. 

Bestway Disposal Services, Inc. of Epping, NH continues to collect our solid waste and 
recyclables. Should residents have questions, Bestway 's phone number is 778-2116. 
Curbside recycling decreased from 852 tons in 2003 to 800 tons in 2004. Pay-per-bag 
increased from 822 tons in 2003 to 846 tons in 2004. 

The Water Division has just begun to replace water meters with radio control readers, this 
will save on manpower and time to do all the readings, we will no longer have to go 
house to house and manually enter the info into the system. 

This past fall we purchased a vac-con truck to clean the entire sewer and drain lines 
throughout town. We previously rented a truck for several weeks a year to complete the 
cleanings. The cost of renting exceeded the cost to purchase and at the end of five years 
will reduce this line item within the budget by thirty thousand dollars a year. 

Should you have questions or concerns please contact the Department at 659-3093. 

Respectfully submitted. 

Rick Malasky 

Director of Public Works 



17 



REPORT OF THE RECREATION DEPARTMENT 

Continuing with our adopted mission statement... By going the extra Smile we want to REC Your Day! We 

felt that the year 2004 for the Newmarket Recreation Department was overall one of the best years for career 
accolades in terms of personal growth and public relations. Once again, after reading our 2004 Annual Report we 
hope that you'll agree that we have lived up to our end of the bargain in what we feel is our 2004's "TOP TEN" - 
REC your Day Ways... 

1 ) REC our Summer Campers Day in a "WORLD RECORD" Acknowledgement Way! 

As you may recall in 2003, Newmarket Recreation's Summer Camp Program received a Guinness World Record 
(GWR) tor the "Largest Game of Pick Up Sticks" ever created and then played! (A brief summary - 300 summer 
campers painted 30 (approx. 20' high x 5" wide) PVC pipe pick up sticks and then played an official game with 
them after a crane dropped them onto Leo Landroche Field on 7/21/03.) After we received word from GWR that we 
had achieved record status, we received the following additional acknowledgments for our efforts. 

- A Town Proclamation was presented to Newmarket Recreation and its Summer Campers from the Town Council 
for our efforts and achievement. 

- New Hampshire Recreation and Parks Association presented Newmarket Recreation with the much-coveted 
Willie Shelnutt Award for Program Excellence. The last time we received this award was 7 years ago. 

- Finally, we invite you to check out page 1 11 of the Guinness Book of World Records 50' Anniversary 2005 
Edition where our record is acknowledged with a Vi page photo and write up. That's right. The Town of Newmarket 
has just been put on the map! Considering all the entries in the book this year, a color photo with our campers was a 
feat in itself! 

2) REC our Pre -Teens and Teens the CLUB CHAMELEON Way 

On February l" (during our Super Bowl party for teens) we "kicked off our newest and greatest program called 
Club Chameleon. Club Chameleon is a non-profit grant/sponsorship funded program, which will be geared 
especially for kids ages 10-16 and will allow for weekend "once in a lifetime" outdoor adventures for kids who 
might not otherwise get these opportunities. To date, we have over 100 teens registered in the program, who have 
gone on such trips as Kayaking, Mountain Biking, Hiking, Horseback Riding, Snowshoeing, and IVlountain 
Climbing. A total of 1 1 trips with approx. 20 teens at a time were taken in the last year. Club Chameleon has 
received numerous funds and in kind materials from both private and corporate organizations. If you would like 
more information on this awesome program or would like to donate and/or contribute in some way to this 
worthwhile cause, please call the Recreation Dept or log onto vvvwv.clubchameleon.org . We have already 
purchased 2 fifteen-passenger vans at a discounted rate for this program, a cargo van, and are about to purchase 10 
kayaks and a trailer all with monies donated to the program. There have been several articles written in the local 
newspapers about how wonderful this program is. 

3) REC the Town of Newmarket with a 10 YEAR RECREATION MASTER PLAN 

The Town Council voted in 2003 to hire a consultant to put together a Master Plan with Land Futures Inc., Nordic 
Group, and McFarland Johnson. The process started with a random survey sent out last January to 1 out of every 3 
town resident homes. The responses we received were overwhelming, listing their requests and wants for the Town 
of Newmarket regarding recreation outlets, assisting us in pinpointing the future of Newmarket Recreation. Since 
that time, the Master Plan Committee, chaired by Chris Hawkins and along with Jim Hilton, has done extensive 
work in working with our hired consultants. The total plan will be rolled out in February of 2005, which we hope 
will be adopted by the following: the Town Council, the Planning Board, the School Board, Open Space Committee 
and the Conservation Committee, as a model to follow over the next 10 years. 

4) REC our Newmarket Recreation Employees with KUDOS & CONGRATULATIONS 

Newmarket Recreation is proud to announce the following personal and career achievements regarding 
it's employees (in date order): 

- Jim Hilton, Director, attended the Rocky Mountain Revenue School in January of 2004, and in doing so 
came back with several revenue generating ideas for the department, one of which was the idea to hire a 
fulltime grant writer for the Town of Newmarket. 

- Aimee Gigandet, Assistant Director, was inaugurated in May as the incoming President of the New 
Hampshire Recreation and Parks Association (NHRPA). 



18 



- Aric Walton, a loyal part-time employee and intern of Newmarket Recreation for the last two years and 
recent graduate of UNH Recreation and Management & Policy, was hired on as our 4'*' fulltime position 
as a Grant Writer for the Town of Newmarket. This was made possible by three developers with 
contributions. Persistence pays off 

- Katie Yeaton - Front Desk, became our official Front Desk Attendant in the fall. She came to us with 
coaching experience and wishes to pursue a career in sports management. 

- Anneliese Fisher, Operations Manager, had a tremendous year both personally and career wise. In one 
year she was the drive behind the induction of Club Chameleon into our recreation programming, as well 
as playing an integral part in helping to make our recreation department more inclusive. Her efforts were 
recognized as she was chosen by the Community Development program at UNH as the New Hampshire 
Community Leader of the Year for 2004. The Town Council acknowledged this achievement by 
presenting a Town Proclamation to her in early January of 2005. 

5) REC your Day, in a Fast and Friendly "CUSTOMER SERVICE" Way 

Last January we installed REC TRAC, a new registration & facility tracking computer program at the Community 
Center. This program has allowed for a faster registration process by allowing us to keep a complete history on all 
participants. We are also in the process of updating our web page, which is linked to the Town's web page. 
Newmarket Recreation currently sends out three brochures. The Winter/Spring brochure is sent out to all residents, 
the Senior Summer brochure is sent only to senior citizens on our mailing list, and the Fall brochure is also only 
sent to all residents in our database (or mailing list). These brochures outline our event calendar for each coming 
season. So if you wanna iguana, and don't want to miss out on any of our brochures, give us a call at 659-8581, log 
onto the Town Web Page under recreation at www. newmarketnh.gov . or email us at 
recreation(a newniarketnh.gov and we will be happy to add you on our mailing list. 

6) REC every Newmarket Residents Day in our Seasonal "SPECIAL EVENTS" Way 

The following will be a brief RECap of the "Traditional and Favorite" special events we hold every year. Starting 
off the list of favorites is our Daddy Daughter Date Night, which in 2004 went back in time and celebrated an 
Evening of Enchantment where Fairy Tales came true, at least they did for the 330 Little Princesses and Kings of 
Newmarket who attended. Once again, the 2004 calendar blessed us with a warm April for our Annual Easter Egg 
Hunt with over 400 children hunting for Easter eggs. Moving on to summer, we stocked over 750 rainbow trout 
and brook trout in Herb Richmond's Pond in partnership with the Conservation Committee for the Town's Annual 
Fishing Derby. As always, kids with fishing poles arrived as early as 6:30 in the morning just waiting to lure a few 
fish out of the pond. (Summer camp events listed separately) We got up close and "scary" this past FALL as we 
hosted not one, not two, not three, but FOUR Halloween themed events. First came the annual Spooky Sleepover 
where over 60 kids were invited to stay the night in our Haunted Community Center Next we attempted something 
even "scarier" and held our first Annual Terror Trail Walk in the woods at the Piscassic Street Park & Conservation 
Area. Over 200 residents were spooked out of their wits walking the trails under a full moon with a few extra 
"spook"tacular props stationed around the park. The next day we held our annual Halloween Haunt & Costume 
Parade. And finally, we had five entries in our Pumpkin Launch this year! That's four up from last year! With 
New England Sports at such an all time high, (Red Sox and NE Patriots 2004 Champions) we thought it best to host 
"It's a Sports Night" at the annual Mom & Son Dance. The 2004 Season of Giving started again with the Annual 
Giving Tree during the Town Tree Lighting Ceremony. Finishing up the year, we would like to thank Santa Claus 
for taking time out of his December schedule to visit with the children at our Annual Christmas Party. 

7) REC Newmarket Kids as the SUMMER OF CHAMPIONS 

Coming off last year's success, as stated earlier, we knew it was going to be hard to come up with a summer camp 
event schedule that would top the previous summer's GWR attempt! However, we think we did it by incorporating 
a Summer of Champions theme to correspond with the 2004 Summer Olympics. In doing so, the campers had a 
blast as we hosted our own Olympic Game.s including a "Torch Run" from the Town Hall. Parents continue to 
give us rave reviews on our summer camp program as they were able to watch their kids in action with the 
completion of our first Camp Movie giving parents a quick glimpse of our creative special events, field trips, and 
sports & game activities. Another kudos for our program was the addition of hiring two friendship facilitators who 
were hired to bridge social gaps between children to make sure that all children were supported during camp to give 
them the best experience that we possibly could. This was the start of our quest to make our recreation department 
fully inclusive. Due to the increasing popularity of our summer program, our registration numbers capped again this 

19 



year at a total of 380 campers from preschool age children on up to 9th grade. This number includes our Little 
"Rec"tile Preschool Summer Camp for ages 3-5, our regular l" Rec from the Sun Adventure Camp for T' - 6' 
grade, and our increasingly popular TEEN T.U.R.F. (The Ultimate Recreational "F"enomenon) Camp geared for 
7"'- 9^'" graders. Registration for any of our summer camp programs start on March l" for Newmarket residents. 

8) REC our Senior Citizens Day, in "ADVENTUROUS and CRAFTY" Ways 

As promised, this past year we increased our overnight and day trips by partnering up with Collette Tours for an 
extended 5 day - 4 night overnight trip last June to Colonial Williamsburg (via Wash. D.C.) and a 8-day 7 night 
Canyon Country Tour of several National Parks including the Grand Canyon last October. The seniors who 
attended these trips gave them both rave reviews! It is our hope to incorporate a trip to Branson, MO in 2005. We 
continue to host the Silver Lining Crofters Club, which meets at the Community Center on Tuesdays 12:30-2:30pm 
for those seniors who enjoy the company of other seniors while working on their various projects. 

9) REC the Tax Payers Day, in a "HIGH REVENUE" Way 

With the expansion in programming and the increased attendance numbers in our very popular summer camp 
program, we were especially excited to announce that we brought in over $165,500 in revenue for the Town of 
Newmarket in the 2003/2004 fiscal year! This increase in revenue helps to keep stable your recreation tax spending 
dollars and still allows growth. 

10) We're here to REC your Day in "EVERY" Way by inviting each and every resident of Newmarket to 
participate and enjoy themselves in Newmarket Recreation activities! 

Jim Hilton Aimee Gigandet Anneliese Fisher Aria Walton Katie Yeaton 

Director Asst. Recreation Director Operations Manager Grant Writer Front Desk 

2005 NEWMARKET RECREATION SPECIAL EVENTS SCHEDULE 

Due to space we are unable to list all our programs; however, for the first time in Newmarket Recreation's history, 
we did a full resident mailing with our 2005 brochure to all residents. If you did not receive one via the mail then 
we encourage you to come down to the Recreation Department, located in the Community Center on 1 Terrace 
Drive, and pick up our newest Winter/Spring 2005 activity brochure. For those of you who have just moved to 
Newmarket and are unfamiliar with some of our annual special events, you will find a calendar of our most 
"popular" events for the upcoming year 2005 below: 

JANUARY Winter Enrichment Classes begin (pick up brochure) 
FEBRUARY Daddy Daughter Date Night on 2/ 1 0, Ice Show on 2/ 1 8 
MARCH Spring enrichment classes begin (pick up brochure) 

Pre-registration for our Summer Camp starts 3/1 , T.R.L. Fifth Grade Dance on 3/1 1 

Annual Easter Egg Hunt 3/26 
MAY Community Garden begins 

JUNE Summer enrichment classes begin (pick up flyers) 

Annual Fishing Derby on 6/18 

First Rec from the Sun Summer Adventure Day Camp (8 wk program) starts 6/29 
JULY Harold Hood 's Annual July Jaunt on TB A, Play Soccer Camp 7/11-15, Seacoast United Soccer 

Camp 8/1-5, Nellie Soccer Camp 8/8-12, Drive In at the Movies 8/15, End of Camp 8/19 
SEPTEMBER Fall enrichment classes begin (pick up brochure) 

Little "Rec"tiles Preschool Playgroup school term begins 9/12 
OCTOBER Annual Halloween Haunt on 10/29 

NOVEMBER Mother & Son Dance 11/10, Flag Football Super Bowl Tailgate Party on TBA 
DECEMBER Annual Giving Tree on 12/3, Annual Christmas Party on 12/17 

Mission Statement: 

By going the Extra Smile. We hope to REC your Day! This new mission statement ojlhe Newmarket Recreation Department is not just a catch phrase but also 
a culture that we seek to develop within the community. We want to make your day. be it with fast and friendly service, knowledgeable advice or a listening 
ear. The families of Newmarket e.xpect and deserve a place that meets the needs of a small town and close-knit community. We will strive to gel lo know you 
and your family in order lo belter serve you in any way we can. The Newmarket Recreation Department has always been your deslinalion for all types of 
e.xciting aclivilies. special trips, and seasonal fun but we now wish to expand our role in the community. We feel we are not Just a business or a community 
center, but an extension of the small town ethic, trying to provide you with friendly and accommodating service. We are your home away from home, a true 
recreation center for the town of Newmarket! 



20 



ORDINANCES ADOPTED IN 2004 



Ordinance # 


Regarding 


Introduction 


Public 
Hearing 


2nd Reading 


Final 
Action 














2004-01 


Flood Plain Protection Overlay 
District Adoption of Latest FIRM 
Maps 


Was not 
Introduced 




















2004-02 


Wetland Protection Overlay 
District Adoption of Prime 
Wetlands 


January 2 1 


February 4 


February 4 


February 4 


2004-03 


Black Bear Business Park Tax 
Increment Finance District (TIF2) 
of Ordinance #98-04 


February 4 


February 18 


February 18 


February 18 














2004-04 


Amendment of B-1 District 


Did not pass 








2004-05 


Amendment to Table of Permitted 
Uses 


February 18 


March 3 


March 3 


March 3 














2004-06 


Establishment of CIP Committee 


June 16 


July 7 


August 4 


August 4 














2004-07 


Use of Conservation Property 
Owned by the Town of 
Newmarket 


April 7 


April 28 


July 7 


July 7 














2004-08 


Regulation of Dogs 


April 7 


April 28 


April 28 


April 28 


2004-09 


Use of Heron Point Sanctuary 


April 7 


April 28 


Did Not Pass 




2004-10 


Police Attendance at Public 
Meetings or Functions 


April 15 


April 28 


April 28 


April 28 


2004-11 


Street Excavation, Obstructions or 
encumbrance: Maintenance of 
Curbs and Sidewalks 


April 28 


May 5 


May 5 


May 5 


2004-12 


Public Roadway Obstruction 


Was not 
Introduced 








2004-13 


Unauthorized Use of Firearms 


Not Introduced 








2004-14 


Mutual Aid 


April 28 


May 5 


May 5 


May 5 


2004-15 


Emergency Management 


Not Introduced 








2004-16 


Amendment of Zoning Ordinance, 
Accessory Apartments 


August 18 


September 1 


September 1 


September I 


2004-17 


Open Space Design 


August 18 


September I 


September 1 


September 1 















21 



LIBRARY 

The past year has been busy and productive for the library staff and trustees. The 
automation of the library has progressed to the point that all who have borrowed books or 
other materials have been issued their new bar-coded library cards. 

A small percentage of library materials remain to be bar-coded. When this is 
accomplished, we will be operating the new TLC system to check books in and out. 

There is an online public access catalog to replace the old card catalog. 

Patrons also have internet access at several computer stations with more to come. 

Programs for preschool children were well attended. The ''Check Out a Hero" theme 
attracted kindergarten and elementary school age children for the Summer Reading 
Program. Thanks to the many volunteers who helped with this and the other children's 
programming. 

Thanks to the Newmarket Gardeners and the Public Works Department for their care of 
the walks and grounds. 

Thanks to the many individuals who donated books for the semi-annual book sales. The 
proceeds augment the book budget. 

Thanks also to those who generously remember the library throughout the year. 



Respectfully submitted, 
Sharon H. Kidney 
Library Director 



22 



NEWMARKET PUBLIC LIBRARY 

Circulation from January 1, 2004 to December 30, 2004 
Adult Fiction 9,649 

Adult Non-Fiction 5,598 

Adult Audio and Video Recordings 6,499 

Juvenile Fiction 10,558 

Juvenile Non-Fiction 2,200 

Juvenile Audio and Video Recordings 3,121 

TOTAL: 37,625 
Books borrowed through the New Hampshire Automated Information System 968 
Books loaned to other libraries through NHAIS 9 1 5 

New library cards issued 1 ,385 



23 



CONSERVATION COMMISSION 

NEWMARKETC0NSERVATI0N.ORG 

Another year has past and much has been accomplished, with the efforts of the 
Commission and many others. Again, we are grateful to have the Open Space Committee 
and all their efforts to protect our valuable land. 

We had our friends from the Timberland "Serv-a-Palooza" who pitched in at Heron 
Point, cutting brush and cleaning up. This is a tremendous help to us by keeping the area 
as beautiftil as it should be. They also furnished and installed a split rail fence at the new 
Lamprey River Park, at the Tidal Boat Launch, as well as building picnic tables and 
kiosks for other Conservation properties in Town. Thanks again to the Timberland Co. 
and all of their volunteers. 

Visit our storyboard with information about our Conservation Properties at the Town 
Hall. 

The Youth Fishing Derby received another "thumbs up". Kudos to all who worked 
"behind the scene" year round. 

The boat rides at the Heritage Festival were at the "mercy" of Mother Nature! However, 
determination made some rides possible. 

This year, due to possible contamination of brooks, streams, other water bodies in Town 
and the draining of roadside pools, the Commission has installed twenty-one "No Water 
Withdrawal" signs at certain roadside sites. These signs are to notify "individuals" 
(mostly from hydro seed companies) of the Town Ordinance and fines. 

Please visit the site and learn more about your Conservation Commission. 

Members of this Commission have made a big difference during the past year and 
continue to by the many hours of attending meetings and unselfishly taking on 
assignments. 

Commissioners are: 

Herb Dalrymple, Vice-Chair 

Bruce Fecteau, Treasurer 

Rose-Anne Kwaks, Planning Board Rep 

Robert Pruyne, Open Space Rep. & Web Site Master 

Fred Pearson, Lamprey River Advisory Rep 

John Puchlopek 

George Hilton Jr., Alt 

Recording Secretary, Leigh A. Estelle 

Meetings are the third Thursday of each month at 7:00 p.m. 

Respectfully submitted, Wilfred Hamel, Chairman 



24 



NEWMARKET OPEN SPACE COMMISSION 

In May 2002, Newmarket residents voted overwhelmingly in support of a $2 million bond for the 
acquisition of land to protect the Town's rural character and natural resources and to provide 
land for outdoor recreation, including athletic fields, or other public purposes. The Town Council 
established the Open Space Commission (OSC) in 2002 and charged it with identifying and 
negotiating the ?cquisition of land and conservation easements for open space, athletic fields and 
other public purposes. The OSC is working with interested landowners to acquire lands or 
conservation easements to benefit current and future residents of Newmarket. The Commission 
has nine members with staggered three-year terms. It has a representative from the Town 
Council, Planning Board (vacant in 2004), Budget Committee, and Conservation Commission, 
and five additional at-large members. The membership of the 2004 Commission was Bill Arcieri, 
Hunter Brownlie (Vice-Chair), Brian Hart (Council Rep.), Drew Kiefaber (Secretary), Rob 
Pruyne (Conservation Commission Rep.), Andrew Share, Richie Shelton and Bob Coffey 
(Budget Committee Rep.), and Ellen Snyder (Chair). 

In 2004, the Open Space Commission completed its third land conservation project. George 
"Win" Hilton and his family placed a conservation easement on their 96-acre Grapevine Hill 
Tree Farm on Grant Road. The easement prevents residential and commercial development in 
perpetuity, while the land remains in private ownership and open to public access, including 
walking, mountain biking, and hunting through a trail corridor that connects to other protected 
land. The Hiltons conserved a beautiful property with important historical significance. The land 
has been held by 1 1 generations of Hiltons, descendents of Edward Hilton who sailed up the 
Piscataqua River in 1623. The easement enables continued agricultural activities and tree 
farming, protects public and private drinking water, supports wildlife habitat, in addition to 
allowing public access for some outdoor recreation. 

The Town purchased the conservation easement for $425,000. This was a generous 'bargain 
sale' by the Hiltons, as the conservation easement was appraised at $550,000. The Conservation 
Commission contributed $25,000 for the purchase, with the remainder coming from the bond. 
The easement is held by the Town with an agreement with the local Rockingham Land Trust to 
conduct the annual monitoring and stewardship of the conservation easement. The Trust will 
visit the property annually and conduct on the ground monitoring to ensure that the landowner is 
meeting the terms of the conservation easement. 

The OSC continues to work with the Recreation Master Plan Committee and the Town 
Recreation Department to identify and acquire properties suitable for recreation and athletic 
fields. Nearly a dozen landowners have been contacted regarding the Town's pressing need for 
athletic field space. Meeting this demand has proven to be a tremendous challenge, but the OSC 
is hopeful that the Town will be able to acquire appropriate lands for athletic fields in 2005. 

Since its inception, the OSC has facilitated the protection of three properties in partnership with 
the Conservation Commission and state and federal funding partners. The projects and funding 
are summarized below: 



25 



Lands Protected: 

Hilton Conservation Easement 

Piscassic River-Loiselle Conservation Area 

Wiggin Farm-Tuttle Swamp Conservation Area 



96 acres 
45 acres 
1 60 acres 



Total Acres Protected 



301 acres 



Project Costs: 

Land or Easement Acquisition Costs 

Other Project Costs (Surveys, Attorney's Fees, etc) 



$2,131,000 
-$ 105,000 



Total Project Costs 

Funding Sources: 

Newmarket Land Acquisition Bond 
Newmarket Conservation Commission 



$2,236,000 



$1,014,238 
$ 75,000 



Total Town Funds 



$1,089,238 



Land and Community Heritage Investment Program (LCHIP) $ 298,000 

NH Dept. of Environmental Service Drinking Water Program $ 442,762 

Lamprey River Advisory Committee $ 200,000 

Great Bay Resource Protection Partnership $ 200,000 

Center for Land Conservation Assistance $ 6,000 



Total Grant Funds 



$1,146,762 



The OSC and Conservation Commission have leveraged $1 million in town funds with another 
$1 million in outside grants. Both Commissions are working together on public use and habitat 
management plans, trails, parking areas, and information kiosks for the new conservation lands. 

The public, including interested landowners, are welcome to attend the OSC meetings held in the 
Town Hall the 2"'' Monday of each month at 7 PM. Discussions with landowners interested in 
conserving their land are kept confidential until there is a mutual agreement to proceed with an 
acquisition. 

Respectfully submitted by Ellen Snyder, Open Space Commission Chair 



26 



TOWN clerk; tax collector 



Along with so many of you, we were deeply saddened this year with the death of Patricia E. 
Orcutt, our Town Clerk and Tax Collector. Her courageous and vigilant battle with cancer and 
her inspiring, positive spirit and zest for life will long be remembered and admired. As one 
person recently shared with us, "Pat was the most 'valiant' person I have ever known." Pat 
worked full-time and diligently for the Town up until October 29, 2004. She died November 22, 
2004. Her dedication, selflessness, and joyful spirit will be treasured . . . and missed. 

During this difficult period we were extremely fortunate to have in place a staff of hard-working 
and dedicated individuals — small in number, but very capable. It has truly taken an ' above-and- 
beyond team effort ' to effectively continue performing the Clerk and Tax Collector's duties. We 
also appreciate the support of our community members as we continue the transition process. 

In November, Newmarket recorded the largest presidential voter turnout in history. In December 
we responded to the questions and concerns associated with a total town property re-assessment 
process that resulted in the billing and collection of an unusually late issue of the 2004 second- 
half property bills. 

Our office hours are: Monday through Friday, 8:00 a.m. to 4:30 p.m. and until 6:00 p.m. on the 
first and last Thursday of each month. (Note: there is a 24-hour drop box located on the right- 
hand side of the Town Hall building where residents may deposit any payments for Town bills.) 

Motor Vehicle and Boat Registrations are processed upon demand, and motor vehicle courtesy 
reminders continue to be mailed to residents at the beginning of their renewal month. 

Vital Records: All NH birth — 1988 to present, NH death— 1990 to present, and NH marriage 
certificates — 1989 to present, can be obtained here in our Office. Fees are $12.00 for the first 
certificate and $8.00 for additional identical certificates ordered simultaneously. Marriage 
licenses are $45.00. Prior date Newmarket birth, death, and marriage records are also available. 

Dogs must be registered by April 30"" of each year, per NH RSA 466: 1. License fees are $9.00 
for male or female dogs; $6.50 for spayed and neutered dogs, and $2.00 for the first dog owned 
by a senior citizen. 

Transfer Station Coupons; Trash Bags; Copies of tax maps, town regulations, etc., and 
notary services are all available at the Office. 

We appreciate the opportunity to serve the residents of Newmarket and will strive to continue 
providing this community with excellent customer service. Please feel free to contact us. 

Respectfully submitted, 
Becky I. Benvenuti 
Town Clerk and Tax Collector 
(by Appointment 12/2/04) 



27 



MS-«1 



TAX COLLECTOR'S REPORT 

For the Municipality of NEWMARKET Year Ending _JUNE 2004 

DEBiTS 



UNCOLLECTED TAXES- 
BEG. OF YEAR' 


Levy for Year 
of this Report 


PRIOR LEVIES 

2003 


Property Taxes 


#3110 


xxxxxx 
xxxxxx 
xxxxxx 
xxxxxx 
xxxxxx 
xxxxxx 
xxxxxx 


5,335.128.51 




Resident Taxes 


#3180 


40,130.00 




Land Use Change 


13120 


24,000.00 




Yield Taxes 


#3185 


598.34 




ExcavaUon Tax 6 $.02/yd 


#3187 


398.06 




Utility Charges 


#3189 






















TAXES COMMITTED THIS YEAR 


FORDRA 
USE ONLY 


Property Taxes 


#3110 


6107947,85 


6,127,693.18 


Resident Taxes 


#3180 


54020 


430.00 


Land Use Change 


#3120 


91650 




Yield Taxes 


#3185 


1226.94 




Excavation Tax 6 $.02/yd 


#3187 


723.64 




Utility Charges 


#3189 














OVERPAYMENT: 









Property Taxes 


#3110 




82,325.63 




Resident Taxes 


#3180 




368.00 




Land Use Change 


#3120 








Yield Taxes 


#3185 








Excavation Tax 9 J.02/yd 


#3187 


















Interest • Late Tax 


#3190 




30,797.16 




Resident Tu Penalty 


#3190 




67.00 




TOTAL DEBITS 


6,255,568.43 


11,641,935.88 


$ 



This amount should be the same as the last year's ending balance. If not, please explain. 

NH DEPARTMENT OF REVENUE ADMINISTRATION 

COMMUNrrY SERVICES DIVISION 

MUNICIPAL FINANCE BUREAU 

P.O. BOX 487, CONCORD, NH 03302-0487 

(603)271-3397 



MS-61 
Rev. 08/02 



28 



MS-61 



TAX COLLECTOR'S REPORT 

For the Municipality of _NEWI\/IARKET_ Year Ending _JUNE 2004 

CREDITS 



REMITTED TO TREASURER 


Levy for this 
Year 

2004 


PRIOR LEVIES 

(PLEASE SPECIFY YEARS) 

2003 


Property Taxe* 


1,414,904,56 


11,495,984.07 


Resident Taxes 


17,673.00 


22,547.00 


Land Use Change 


82,653.54 


24,000.00 


Yield Taxes 




598.34 


Interest (Include Hen conversion) 




30,797.16 


Penalties 




67.00 


Excavation Tax @ $.02/yd 


723.64 


398.06 


Utility Charges 






Conversion to Lien (principal only) 












DISCOUNTS ALLOWED 






ABATEMENTS MADE 


Property Taxes 




49,163.25 


Resident Taxes 




18,381.00 


Ijnd Use Change 


496.46 




Yield Taxes 






Excavation Tax @ $.02/yd 






Utility Charges 












CURRENT LEVY DEEDED 






UNCOLLECTED TAXES- END OF Y 


EAR #1080 




Property Taxes 


4,693,043.29 


- 


Resident Taxes 


36,347.00 


• 


Land Use Change 


8,500.00 


- 


Yield Taxes 


1,226.94 


0.00 


Excavation Tax © $.02/yd 


- 


- 


Utility Charges 












TOTAL CREDITS 


6,255,568.43 


11,641,935.88 



MS-61 
Rev. 08/02 



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30 



ANNUAL TOWN MEETING 
NEWMARKET, NH 

MINUTES 
FIRST SESSION 
APRIL 13,2004 



Moderator Judith Ryan called the meeting to order at 7:00PM. Judy 
announced the tentative date for candidates night for the election will be 
held on April 28*^, 2004. She explained tonight's process will follow the 
Robert's Rules of Order. Approximately 97 registered voters attended the 
meeting. 



Article 1. To choose all necessary Town Officers for the ensuing year. 

Budget Committee Three for Three (3) years 

Moderator One for Two (2) years 

Planning Board Two for Three (3) years 

Supervisor of the Checklist One for Six (6) years 

Town Council Two for Three (3) years 

Trustee of Trust Funds One for Three (3) years 

Article 1 . will be voted on at the Town Election to be held on May 1 1 , 2004. Beginning at 7:00AM, 
to 8:00PM. 



Article 2. Petition - Charter Amendment 



Section 5. 7 Capital Improvement Plan 

A. The Administrator, with the advice of the Planning Board and after consultation with 

department heads and other boards. The Newmarket Town Council is authorized to 
appoint a capital improvement program committee, which shall include at least one 
member of the planning board and may include but not limited to other members 
of the planning board, the budget committee, or the town or city governing body. 
The Capital Improvement Program Committee shall prepare and submit to the Council 
a Capital Improvement Plan at least one (1 ) month prior to the final date for submission of 
the budget 

The remaining portion of Section 5.7 will not be changed 

Effective date: July 1, 2004 

Submitted by initiative petition according to Article 8, Section 8.2 of the Newmarket Town Charter. 

This amendment is in compliance with RSA 674:5 as amended which took effect July 2, 2002. 

Recommended by the Town Council. 



31 



2004 Town of Newmarket Warrant 



Motion to accept by Richard Malasky second by Bernard O'Connor. 

A discussion by Leo Filion, who submitted an initiative petition for a Charter Amendment 

to the Capital Improvement Fund. 

After much discussion a motion was made by Richard Malasky and second by Anthony 

Phillips to move to vote. A hand vote was taken and the article passed 



Article 3. Fire/Rescue/Highway Infrastructure Bonding 



Shall the town raise and appropriate the sum of One Million Six Hundred Thousand Dollars 
($1 ,600,000) (gross budget) for the purpose of renovating the "Macallen Building" (30K square 
feet), constructing an addition with a total footage of 18,000 square feet for Fire/Rescue and to 
complete all associated earth work and improvements; and to authorize the issuance of not more 
than One Million Six Hundred Thousand Dollars ($1,600,000) of bonds or notes in accordance 
with the provisions of the Municipal Finance Act (RSA 33:1 et. Seq., as amended) and, further, to 
authorize the Town Council to issue, negotiate, sell and deliver said bonds or notes and to 
determine the rate of interest thereon and the maturity and other terms thereof, and to take any 
other action they deem appropriate to effectuate the sale and/or issuance of said bonds or notes. 
(This bond will not increase the tax rate due to existing appropriation levels approved in the 
Capital Improvement Program) 
(3/5 ballot vote required.) 
Recommended by the Town Council and the Budget Committee. 



The motion to accept was made by Anthony Phillips and second by Robert Daigle 
A discussion followed by Manseau, who is the Chairmain for the building committee. 
After review they recommended the Sheridan Corporation to do the work. 
A motion was made by Robert Daigle and second by Karen Malasky to move to a vote. 
A hand vote was taken and the article passed. 



Article 4. Rescind Bonding Authority for 1998 Downtown Tax Increment Finance 

District 



Shall the town rescind Five Hundred Thousand dollars ($500,000) of bonding authority for those 
bonds not issued for the May 12, 1998 vote authorizing the issuance of not more than Two Million 
Dollars ($2,000,000) of bonds or notes to finance public infrastructure improvements in the 
Downtown Business District Tax Increment Finance District as authorized by NHRSA 162K:1-15, 
Local Option Tax Increment Finance District as adopted by the Newmarket Town Council and in 
accordance with the Municipal Finance Act (RSA Chapter 33). (The Town of Newmarket has 
already collected the $500,000 in the Downtown Business District Tax Increment Finance District. 
The $500,000 collected will be used for the expenses for the public infrastructure improvements 
voted on May 12, 1998) 
(3/5 ballot vote required) 
Recommended by the Town Council and the Budget Committee. 



The motion was made to accept by Richard Malaksy and second by Robert Daigle. There 
was no discussion. It was moved to a vote by Richard Malasky and second by Anthony 
Phillips. A hand vote was taken and the article was passed. 



32 



Article 5. Veteran Exemption 



Shall the town adopt the provisions of RSA 72;28, V and VI for an optional veterans' tax credit 

and an expanded w/ar service for veterans seeking the tax credit? The optional veterans' tax 

credit is $375.00 (Based on $375.00 per exemption the amount projected for this increased tax 

credit is $110,000.) 

(Tax rate would increase by twenty-one cents ($0.21) per thousand this year) 

(Majority ballot vote) 

Recommended by the Town Council and the Budget Committee. 



The article was motioned by David Bird and second by Chester Jablonski. 

Discussion followed by David Bird to amend the amount to $500.00. Judy explained that we could 

only go up 10% or down to a $0.00 figure. 

Edward Portyrata recommended to amend the exemption to $400.00. David Bird seconded. 

Richard Malasky moved to vote, second by David Bird. Hand vote was taken and amendment 

was passed. Voted on article as amended. A hand vote was taken and the article passed. 



Article 6. Exemption for the Disabled Pursuant to RSA 72:37-b 



Shall the town adopt an exemption for the disabled? The exemption, based on assessed value, 

for qualified taxpayers shall be $50,000. To qualify, the person must have been a New 

Hampshire resident for at least 5 years and own and occupy the real estate individually or jointly, 

or if the real estate is owned by a spouse, they must have been married for at least 5 years. In 

addition, the taxpayer must have a net income of not more than $23,627 or, if married, a 

combined net income of not more than $27,020; and own net assets not in excess of $50,000 

excluding the value of the person's residence. 

(Total possible exemptions of 5 equaling out to $250,000 in assessed value, which would equal to 

$5,735 in taxes) (Possible tax rate increase of $0.01 per thousand this year) 

(Majority ballot vote) 

Recommended by the Town Council and the Budget Committee 



A motion to accept was made by Karl Gilbert and second by David Bird. 

Al Dixon spoke about the exemption being formatted the same as the elderly exemption. Ranan 

Cohen asked how many taxpayers this could include. They thought it could be about 5 or so that 

would qualify. 

A motion to vote by Richard Malasky, and second by Karen Malaksy. 

A hand vote was taken and the article passed. 



Article 7. Petition - Restoration of Follett's Brook as Raw Water Source for 

Newmarket Treatment Plant 



33 



2004 Town of Newmarket Warrant 



Shall the town raise and appropriate the sum of Fifty thousand dollars ($50,000.00) to restore 
Follett's Brook to be a viable raw water source for the Newmarket Water Treatment Plant, and 
investigate the possibility of adding more artesian wells in this location. This appropriation is to 
come from the Water Enterprise Fund which had a fund balance of $1 ,080,221 as of June 30, 
2003. (Majority Ballot Vote) (This warrant article is submitted by initiative petition according to 
Article 8, Section 8.2 of the Newmarket Town Charter). 

Recommended by the Town Council and the Budget Committee 



The motion to accept was made by Leo Filion and second by Eleanor Connor. 
A discussion was from Leo Filion who chaired the Water Committee in 2001 
explaining that the brook did have a good clean water supply. Rick Malasky 
explained that if it were to be used today it would now be in violation for today's 
standard. 

Karen Malasky motioned to amend the amount to $0.00 and was second by 
Anthony Phillips. The amendment was voted down, and It stays at $50,000. 
A motion to accept was made by Chester Jablonsky and second by David Bird. 
A hand vote was taken and the article passed. 



Article 8. Operating Budget 



Shall the town raise and appropriate as an operating budget, not including appropriations by 
special warrant articles and other appropriations voted separately, the amounts set forth on the 
budget posted with the warrant or as amended by vote of the first session, for the purposes set 
forth therein, totaling Eight Million Twenty-Two Thousand Four Hundred Eighty-nine Dollars 
($8,022,489). Should this article be defeated, the operating budget shall be Seven Million Six 
Hundred Seventy-four Thousand Six Hundred Ninety-four Dollars ($7,674,694), which is the 
same as last year, with certain adjustments required by previous action of the Town of 
Newmarket, or by law or the Town Council may hold one special meeting, in accordance with 
RSA 40:13, X and XVI, to take up the issue of a revised operating budget only. 

Recommended by the Town Council and the Budget Committee. 



34 



2004 Town of Newmarket Warrant 



A motion to accept was made by Robert Daigle and second by Karen Malasky. 

A discussion followed by Al Dixon who stated that the town's tax rate would stay at $6.80 per 

thousand. 

William Connor asked why assessments keep going up and not down. Al explained the new 

figure from the assessor would be about $20 million in new value. Brian Hart explained for 

anyone to talk to Andy Blais the Town Assessor if they didn't think their property was being 

assessed fairly. 

David Bird proposed an amendment to reduce by 8.8%. It was second by Chester Jablonsky from 

$8,022,489. by $647,289. to $7,375,200.. but was told he could not indicate which line item he 

wanted cut. 

After more discussion a hand vote was taken and the amendment was defeated. 

Richard Malasky moved to have the article passed as recommended and was seconded by 

Robert Daigle. A hand vote was taken and the article passed. 



Article 9. Other Business 



To transact any other business which may legally come before this meeting. 

There being no other business a motion to adjourn was made by Chief Rodney 
Collins and seconded by Robert Daigle. 
The meeting was adjourned at 9:25PM. 



Respectfully Submitted, 



Patricia E Orcutt, CTC 
Town Clerk/ Tax Collector 



35 



ANNUAL TOWN MEETING 
NEWMARKET NH 
MINUTES 
SECOND SESSION 

MAY 11, 2004 



Election was held at the Newmarket Town Hall 

Specimen ballots were posted. 

Supervisors of the checklist were: Madeline St. Hilaire, Martha McNeil 
and Jane Arquetts. 

Tally clerks were : Becky Benvenuti, John Belmonte, Penny Botterman, 

Ethel Macintosh ® 

Jean Dutka, Norma Otash, Jayne Sanborn, Helen Pelczar (D) 

The Moderator was Judith Ryan and the Town Clerk was Patricia 
Orcutt. 

The Ballots were counted and verified on May 10, 2004 at 10:00am. 

The warrant was read and the polls were declared open at 7:00am. 

Absentee ballots were processed at 4:00pm. 

Note: Total registered voters 5365 
1016 ballots were cast. 

The polls were declared closed at 8:00pm and the Moderator read the 
results. 



^-4uir)nia^d. URu^ih 



36 



Results of the election are as follows: 

Article #1, Town Officers 

For Town Council 
For three years 

Herbert R Dalrymple 410 

Vincent De Chane 250 

Gerard L Hamel 488* 

Brian Morrison 457* 



For Budget Committee 
For three years 

Leo J Manseau 722'' 



* 



For Planning Board 
For three years 

Deborah Berger 278 

William P Conner 358 

Robert L Filion 406* 

George M Willant 445 

For Trustee of the Trust Fund 
For three years 

Nicholas G Popov 750^ 

• Denotes Winners 



37 



Article 2. Petition - Charter Amendment 

Section 5. 7 Capital Improvement Plan 

A. The Administrator, with the advice of the Planning Board and after consultation with 

department heads and other boards, The Newmarket Town Council is authorized to 
appoint a capital improvement program committee, which shall include at least one 
member of the planning board and may include but not limited to other members 
of the planning board, the budget committee, or the town or city governing body. 
The Capital Improvement Program Committee shall prepare and submit to the Council 
a Capital Improvement Plan at least one (1 ) month prior to the final date for submission of 
the budget 

The remaining portion of Section 5.7 will not be changed 

Effective date: July 1,2004 

Submitted by initiative petition according to Article 8, Section 8.2 of the Newmarket Town Charter. 

This amendment is in compliance with RSA 674:5 as amended, which took effect July 2, 2002. 

Recommended by the Town Council. 

698 Yes 236 No 

Article 3. Fire/Rescue/Highway Infrastructure Bonding 

Shall the town raise and appropriate the sum of One Million Six Hundred Thousand Dollars 
($1,600,000) (gross budget) for the purpose of renovating the "Macallen Building" (30K square 
feet), constructing an addition with a total footage of 1 8,000 square feet for Fire/Rescue and to 
complete all associated earth work and improvements; and to authorize the issuance of not more 
than One Million Six Hundred Thousand Dollars ($1,600,000) of bonds or notes in accordance 
with the provisions of the Municipal Finance Act (RSA 33:1 et. Seq., as amended) and, further, to 
authorize the Town Council to issue, negotiate, sell and deliver said bonds or notes and to 
determine the rate of interest thereon and the maturity and other terms thereof, and to take any 
other action they deem appropriate to effectuate the sale and/or issuance of said bonds or notes. 
(This bond will not increase the tax rate due to existing appropriation levels approved in the 
Capital Improvement Program) 
(3/5 ballot vote required.) 

Recommended by the Town Council and the Budget Committee. 
653 Yes 335 No 

Article 4. Rescind Bonding Authority for 1998 Downtown Tax Increment Finance 

District 

Shall the town rescind Five Hundred Thousand dollars ($500,000) of bonding authority for those 
bonds not issued for the May 12, 1998 vote authorizing the issuance of not more than Two Million 
Dollars ($2,000,000) of bonds or notes to finance public infrastructure improvements in the 
Downtown Business District Tax Increment Finance District as authorized by NHRSA 162K:1-15, 
Local Option Tax Increment Finance District as adopted by the Newmarket Town Council and in 
accordance with the Municipal Finance Act (RSA Chapter 33). (The Town of Newmarket has 
already collected the $500,000 in the Downtown Business District Tax Increment Finance District. 
The $500,000 collected will be used for the expenses for the public infrastructure improvements 
voted on May 12, 1998) 
(3/5 ballot vote required) 

Recommended by the Town Council and the Budget Committee. 
630 Yes 278 No 



38 



Article 5. Veteran Exemption 

Shall the town adopt the provisions of RSA 72:28, V and VI for an optional veterans' tax credit 
and an expanded war service for veterans seeking the tax credit? The optional veterans' tax 
credit is $400.00. (Based on $400.00 per exemption the amount projected for this increased tax 
credit is $135,600.) 

(Tax rate would increase by twenty-six cents ($0.26) per thousand this year) 
(Majority ballot vote) 

Recommended by the Town Council and the Budget Committee. 
717 Yes 230 No 

Article 6. Exemption for the Disabled Pursuant to RSA 72:37-b 

Shall the town adopt an exemption for the disabled? The exemption, based on assessed value, 
for qualified taxpayers shall be $50,000. To qualify, the person must have been a New 
Hampshire resident for at least 5 years and own and occupy the real estate individually or jointly, 
or if the real estate is owned by a spouse, they must have been married for at least 5 years. In 
addition, the taxpayer must have a net income of not more than $23,627 or, if married, a 
combined net income of not more than $27,020; and own net assets not in excess of $50,000 
excluding the value of the person's residence. 

(Total possible exemptions of 5 equaling out to $250,000 in assessed value, which would equal to 
$5,735 in taxes) (Possible tax rate increase of $0.01 per thousand this year) 
(Majority ballot vote) 

Recommended by the Town Council and the Budget Committee 
710 Yes 222 No 

Article 7. Petition - Restoration of Follett's Brook as Raw Water Source for 

Newmarket Treatment Plant 

Shall the town raise and appropriate the sum of Fifty thousand dollars ($50,000.00) to restore 
Follett's Brook to be a viable raw water source for the Newmarket Water Treatment Plant, and 
investigate the possibility of adding more artesian wells in this location. This appropriation is to 
come from the Water Enterprise Fund which had a fund balance of $1 ,080,221 as of June 30, 
2003. (Majority Ballot Vote) (This warrant article is submitted by initiative petition according to 
Article 8, Section 8.2 of the Newmarket Town Charter). 
Recommended by the Town Council and the Budget Committee 
691 Yes 246 No 

Article 8. Operating Budget 

Shall the town raise and appropriate as an operating budget, not including appropriations by 
special warrant articles and other appropriations voted separately, the amounts set forth on the 
budget posted with the warrant or as amended by vote of the first session, for the purposes set 
forth therein, totaling Eight Million Twenty-Two Thousand Four Hundred Eighty-nine Dollars 
($8,022,489). Should this article be defeated, the operating budget shall be Seven Million Six 
Hundred Seventy-four Thousand Six Hundred Ninety-four Dollars ($7,674,694), which is the 
same as last year, with certain adjustments required by previous action of the Town of 
Newmarket, or by law or the Town Council may hold one special meeting, in accordance with 
RSA 40;13, X and XVI, to take up the issue of a revised operating budget only. 
Recommended by the Town Council and the Budget Committee. 
540 Yes 397 NO 



39 



ADDENDUM 

MINUTES OF NEWMARKET, NH, ANNUAL MEETING 

SECOND SESSION 

MAY 11, 2004 



Results of the election are as follows: 

{Note: The following is in addition to the "Results of the election " reported on page 2 of 

the Annual Town Meeting. Newmarket, NH. Minutes. Second Session May 1 1 2004 as 
submitted by Patricia E. Orcutt). 



For Budget Committee: 

For Three Years: 
David Bird 
Richard Shelton 



20 write-in votes 
6 write-in votes 



For Moderator: 

For Two Years: 

Doreen Howard 



15 write-in votes 



For Supervisor of the Checklist: 

For Six Years: 

Jane Arquette 



31 write-in votes 



Respectfully Submitted, 




Becky I. Benveniiti 
Town Clerk/Tax Collector 



40 




OFFICE OFTHE llrv WtNrStWa'lS INCORPORATED 

TOWN ADMINISTRATOR %^^HSiS' J' DECEMBER 15, 1727 

E-Mail - Townadmin@newmarketnh.gov ^^»^^^^^(^ CHARTER JANUARY 1, 1991 
Website - www.rtewmarketnh.gov 



WARRANT 

STATE OF NEW HAMPSHIRE 

TOWN OF NEWMARKET 

TO THE INHABITANTS OF THE TOWN OF NEWMARKET, in the County of Rockingham, in 
said State, qualified to vote in the Town Affairs: You are hereby notified of the annual meeting. 

The first session, for the transaction of all business other than voting by official ballot, shall be 
held Tuesday, April 12, 2005 at 7:00 pm at the Newmarket Town Hall. The first session shall 
consist of explanation, discussion, and debate of each warrant article. Warrant articles may be 
amended, subject to the following limitations: 

a) Warrant articles whose wording is prescribed by law shall not be amended. 

b) Warrant articles that are amended shall be placed on the official ballot for final 
vote on the main motion, as amended. 

The second session of the annual meeting, to elect officers of the Town by official ballot, to vote 
on questions required by law to be inserted on said official ballot, and to vote on all budget 
warrant articles from the first session on the official ballot, shall be held Tuesday, May 10, 2005 at 
the Newmarket Town Hall. The polls shall be open from 7:00 am to 8:00 pm. 

Article 1 . To choose all necessary Town Officers for the ensuing year. 

Budget Committee Three for Three (3) years 

One for Two (2) years 

Planning Board Two for Three (3) years 

Town Clerk/Tax Collector One for One (1 ) year 

Town Council Three for Three (3) years 

Treasurer One for Three (3) years 

Trustee of Trust Funds One for Three (3) years 

Article 2. Establishment of the Fire Ladder Truck Capital Reserve 

Shall the town vote to establish a Capital Reserve Fund under the provisions of RSA 35:1 for the 

purpose of a Fire Ladder Truck and to raise and appropriate the sum of fifty thousand dollars 

($50,000) to be placed in said fund and to appoint the Town Council as agents to expend from 

the Fire Ladder Truck Capital Reserve. 

(Tax rate increase of .07 per thousand) 

(Majority ballot vote.) 

Recommended by the Town Council and Not Recommended by the Budget Committee. 

Article 3. Discontinuance of the Safety Building Capital Reserve Fund 

Shall the town vote to discontinue the Safety Building Capital Reserve Fund created in 1998. 

Said funds, with accumulated interest to date of withdrawal, are to be transferred to the general 

fund. (The complex has been built.) 

(Majority ballot vote.) 

Recommended by the Town Council and the Budget Committee. 

TOWN HALL 
186 MAIN STREET, NEWMARKET, NEW HAMPSHIRE 03857 
TELEPHONE (603) 659-3617 • FAX (603) 659-8508 
41 



2005 Town of Newmarket Warrant 



Article 4. Discontinuance of tlie Public Works Facility Capital Reserve Fund 

Shall the tojwn vote to discontinue the Public Works Facility Capital Reserve Fund created in 

1999. Said funds, with accumulated interest to date of withdrawal, are to be transferred to the 

general fund. (The complex has been built.) 

(Majority ballot vote.) 

Recommended by the Town Council and the Budget Committee. 

Article 5. Construction of a Fiber Optic Network from Fund Balance 

Shall the town raise and appropriate the sum of One Hundred Twenty-five Thousand Dollars 
($125,000) for the purpose of constructing a Fiber Optic Network between all Town-owned 
buildings and authorize the use of the June 30 fund balance in that amount for this purpose. 
(The Town of Newmarket needs to connect all Town owned buildings for the following reasons: 

1 . The Town's contract with Verizon (Centrex) is ending in FY 2006. At that point, the 
rates for phones for the Town of Newmarket will increase 70%, to $2,380 per month 
($28,560 per year). The Fiber Optic Network would provide a cost savings of $996 
per month ($1 1 ,952 per year) 

2. We subscribe to Comcast Broadband, which has limited amount of broadband width. 
The Fiber Optic Network would replace the Comcast Broadband subscription, at a 
substantially higher Data speed and at a cost savings of $150 per month ($1 ,800 per 
year). 

3. All departments need to share information in electronic form in order to save 
manpower hours. The Fiber Optic Network would allow all town departments to 
share accounting modules, geographical data, records retention data, etc at a cost 
savings of $1 ,700 per month ($20,400 per year). 

4. The Fiber Optic Network solution would give a Return on Investment of 3 14 years 
($125,000/$34,152) 

5. This project will allow the employees of the Town of Newmarket to move fonward with 
data accumulation in order to give accurate information to its residents, committees, 
and public officials.) 

(No tax rate increase) 

(Majority ballot vote.) 

Recommended by the Town Council and the Budget Committee. 

Article 6. Operating Budget 

Shall the town raise and appropriate as an operating budget, not including appropriations by 
special warrant articles and other appropriations voted separately, the amounts set forth on the 
budget posted with the warrant or as amended by vote of the first session, for the purposes set 
forth therein, totaling Eight Million Four Hundred Twenty Thousand Three Hundred Fifty-six 
Dollars ($8,420,356). Should this article be defeated, the operating budget shall be Eight Million 
Two Hundred Twenty-Eight Thousand Two Hundred Thirty-three Dollars ($8,228,233), which is 
the same as last year, with certain adjustments required by previous action of the Town of 
Newmarket, or by law or the Town Council may hold one special meeting, in accordance with 
RSA 40:13, X and XVi, to take up the issue of a revised operating budget only. 

Recommended by the Town Council and the Budget Committee. 

Article 7. Other Business 

To transact any other business which may legally come before this meeting. 



42 



2005 Town of Newmarket Warrant 



Given under the hands and seal this 16"* day of March, in the year of Our Lord, two thousand five 
(2005). 




K^r)M^. (? 



Gerard Hamel 



Wilfred=Mamel 




S€ott Foster, Vice-Chair 
Brian Morrison 




Lorrianne Caprioli 



Dana J. Glennon 



Town Council, Town of Newmarket, New Hampshire 

We hereby certify that we gave notice to the inhabitants within named, to meet at the times and 
places and for the purpose within mentioned by posting an attested copy of the within warrant at 
the place of the meeting, a like attested copy at the Town Hall being a public place in said Town, 
on the 22nd day of March 2005. 




Brian Hart, Chair 



43 



MS-7 



BUDGET OF THE TOWN/CITY 



OF: 



Town of Newmarket 



BUDGET FORM FOR TOWNS WHICH HAVE ADOPTED 
THE PROVISIONS OF RSA 32:14 THROUGH 32:24 



Appropriations and Estimates of Revenue for the Ensuing Year January 1, 

or Fiscal Year From July 1, 2005 to_June 30, 2006 

IMPORTANT: 



to December 31 , . 



Please read RSA 32:5 applicable to all municipalities. 



1 . Use this form to list the entire budget in the appropriate recommended and not recommended area. 
This means the operating budget and all special and individual warrant articles must be posted. 

2. Hold at least one public hearing on this budget. 

3. When completed, a copy of the budget must be posted with the warrant. Another copy must be 
placed on file with the town clerk, and a copy sent to the Department of Revenue Administration 
at the address below. 



This is to certify that this budget was posted with the warrant on the (date) _March 30, 2004. 

BUDGET COMMITTEE 




Please sign in ink. 



U^^vW^S^ / y 



-^ 



^> (lO^c-'Oi^ 






THIS BUDGET SHALL BE POSTED WITH THE TOWN WARRANT 



FOR DRA USE ONLY 



NH DEPARTMENT OF REVENUE ADMINISTRATION 
COMMUNITY SERVICES DIVISION 
MUNICIPAL FINANCE BUREAU 
P.O. BOX 487, CONCORD, NH 03302-0487 
(603)271-3397 



MS-7 
Rev. 07/02 



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MS-7 Budget - Town/City of. 

1 2 



_Newmarket_ 
3 



FY 05/06 



ACCT.# 



SOURCE OF REVENUE 



04/05 03/04 Actual 

Warr. Estimated Revenues Revenues 

Art.# Prior Year Prior Year 



Estimated 

Revenues 

Ensuing Year 





TAXES 




xxxxxxxxx 


XXXXXXXXX 


XXXXXXXXX 


3120 


Land Use Change Taxes 




45,000 


45,825 


45,000 


3180 


Resident Taxes 




57,000 


54,705 


57,000 


3185 


Timber Taxes 




. 


1,226 




3186 


Payment in Lieu of Taxes 




57,829 


60,486 


60,486 


3189 


Other Taxes 










3190 


Interest & Penalties on Delinquent Taxes 




59,000 


63,525 


59,000 




inventory Penalties 










3187 


Excavation Tax ($.02 cents per cu yd) 




620 


2,718 


1,000 





LICENSES, PERMITS & FEES 




XXXXXXXXX 


XXXXXXXXX 


XXXXXXXXX 


3210 


Business Licenses & Permits 










3220 


Motor Vehicle Permit Fees 




1,090,000 


1,150,330 


1,170,500 


3230 


Building Permits 




59,050 


84,445 


75,085 


3290 


Other Licenses, Permits & Fees 




114,335 


116,687 


113,885 


3311-3319 


FROM FEDERAL GOVERNMENT 













FROM STATE 




XXXXXXXXX 


XXXXXXXXX 


XXXXXXXXX 


3351 


Shared Revenues 




67,456 


67,456 


67,456 


3352 


Meals & Rooms Tax Distribution 




291,553 


321,231 


291,553 


3353 


Highway Block Grant 




135,389 


130,841 


135,389 


3354 


Water Pollution Grant 




60,959 


34,068 


80,959 


3355 


Housing & Community Development 










3356 


State & Federal Forest Land Reimbursement 










3357 


Flood Control Reimbursement 










3359 


Other (Including Railroad Tax) 




1,213 


2,031 


1,213 


3379 


FROM OTHER GOVERNMENTS 






758 







CHARGES FOR SERVICES 




XXXXXXXXX 


XXXXXXXXX 


XXXXXXXXX 


3401-3406 


Income from Departments 




325,381 


316,923 


306,831 


3409 


Other Charges 













MISCELLANEOUS REVENUES 




XXXXXXXXX 


XXXXXXXXX 


XXXXXXXXX 


3501 


Sale of Municipal Property 




1,000 


211 


1,000 


3502 


Interest on Investments 




45,000 


22,594 


50,000 


3503-3509 


Other 




9,360 


9,997 


9,840 



INTERFUND OPERATING TRANSFERS IN 


XXXXXXXXX 


XXXXXXXXX 


XXXXXXXXX 


3912 


From Special Revenue Funds 




429,467 


399,423 


470,925 


3913 


From Capital Projects Funds 
















2849612 


2885480 


2977122 



52 



MS-7 
Rev. 07/02 



MS-7 Budget - Town/City of . 

1 2 



Newmarket 



FY 



_05/06_ 
5 









04/05 


03/04 Actual 


Estimated 






Warr. 


Estimated Revenues 


Revenues 


Revenues 1 


ACCT.# 


SOURCE OF REVENUE 


Art.# 


Prior Year 


Prior Year 


Ensuing Year i 



INTERFUND OPERATING TRANSFERS IN cont. 


xxxxxxxxx 


XXXXXXXXX 


XXXXXXXXX 


3914 


From Enterprise Funds 












Sewer - (Offset) 




837,462 


1,029,423 


862,099 




Water - (Offset) 




823,592 


836,625 


826,918 




Electric - (Offset) 












Airport - (Offset) 










3915 


From Capital Reserve Funds 






150,000 




3916 


From Trust & Agency Funds 




20,000 


15,204 


20,000 





OTHER FINANCING SOURCES 




XXXXXXXXX 


XXXXXXXXX 


XXXXXXXXX 


3934 


Proc. from Long Term Bonds & Notes 




1,600,000 






Amounts VOTED From F/B ("Surplus") 


5 






125,000 


Fund Balance ("Surplus") to Reduce Taxes 




430,000 


430,000 


430,000 


TOTAL ESTIMATED REVENUE & CREDITS 


6,560,666 


5,346,732 


5,241,139 



^BUDGET SUMMARY* 





PRIOR YEAR 
ADOPTED BUDGET 


SELECTMEN'S 
RECOMMENDED BUDGET 


BUDGET COMMITTEES 
RECOMMENDED BUDGET 


SUBTOTAL 1 Appropriations Recommended (from pg. 5) 


9,672,489 


8,420,356 


8,420,356 


SUBTOTAL 2 Special Warrant Articles Recommended (from pg. 6) 


. 


175,000 


175,000 


SUBTOTAL 3 "Individual" Warrant Articles Recommended (from pg. 6) 


. 


, 


. 


TOTAL Appropriations Recommended 


9,672,489 


8,595,356 


8,595,356 


Less: Amount of Estimated Revenues & Credits (from above) 


6,560,666 


5,241,139 


5,241,139 


Estimated Amount of Taxes to be Raised 


3,111,823 


3,354,217 


3,354,217 



Maximum Allowable Increase to Budget Committee's Recommended Budget per RSA 32:18: _9,244,412_ 
(See Supplemental Schedule With 10% Calculation) 



53 



MS-7 
Rev. 07/02 






BUDGET COMMITTEE SUPPLEMENTAL SCHEDULE 

(For Calculating 10% Maximum Increase) 

(RSA 32:18, 19. & 32:21) 

jVERSION »1: Uae if you have no Collective Bargaining Cost Items or RSA 32:21 Water Costs| 

LOCAL GOVERNMENTAL UNIT: Iwu^marlcey^ FISCAL YEAR EN D O^joh 



1. Total RECOMMENDED by Budget Comm. (See Posted 
Budget MS7. 27. or 37) 



RECOMMENDED 
AMOUNT 



R^^ftssc. 



LESS EXCLUSIONS: 
2. Principal: Long-Temi Bonds & Notes 



I AD. OOP 



3. Interest. Long-Temi Bonds & Notes 



1'=]; ^0 O 



4. Capital Outlays Funded From Long-Temn Bonds SNotes 
per RSA 33:8 & 33:7-b. 



5. Mandatory Assessments 



6, Total exclusions (Sum of rows 2-5) 



\n\ioo > 



7, Amount recominended less recommended 
exclusion amounts (line 1 less line 6) 



^OWO.SSU 






8. Une 7 times 10% 



^f^HQS(^ 



9. Maximum Allowable Appropriations (lines 1 ■»• 8) 



q ;^M^^Mia 



Line 8 is tbe maximum allowable Increase to budget committee's recommended budget. 
Please enter this amount on the bottom of the posted budget form. MS7. 27, or 37. 

Please attach a copy of this completed supplemental schedule to the back of the budget form. 



MBA_IO% 
Rev.OWU 



54 



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TOWN OF NEWMARKET, NEW HAMPSHIRE 

FINANCIAL STATEMENTS 
AND SUPPLEMENTAL SCHEDULES 

JUNE 30, 2004 



The Mercier Group, a pw/essional corporation 

39 Cambridge Drive 

Canterbury, New Hampshire 03224-2007 

Phone (603)783-0036 ~ Fax (603)783-9862 

Internet: http://www.mercier-group.com 



63 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Table of Contents 
June 30, 2004 



PAGE(S) 
INDEPENDENT AUDITOR'S COMMUNICATION OF 
REPORTABLE CONDITIONS AND OTHER MATTERS i 

INDEPENDENT AUDITOR'S REPORT ON FINANCIAL PRESENTATION ii 

MANAGEMENT'S DISCUSSION AND ANALYSIS iii 

Basic Financial Statements Exhibit 

Government Wide Financial Statements 

Statement of Net Assets Al 2 

Statement of Activities A2 3 

Fund Financial Statements 

Balance Sheet - Governmental Funds Bl 4 

Reconciliation of Governmental Funds Balance Sheet 

to the Statement of Net Assets B2 5 

Statement of Revenues, Expenditures and 

Changes in Fund Balances - Governmental Funds B3 6 

Reconciliation of the Statement of Revenues, Expenditures and Changes in 

Fund Balances of Governmental Funds to the Statement of Activities B4 7 

Statement of Revenues, Expenditures and Changes in 

Fund Balances - Budget and Actual - General Fund B5 8 

Statement of Net Assets - Proprietary Funds B6 9 

Statement of Revenues, Expenses and Changes in 

Fund Net Assets - Proprietary Funds B7 10 

Statement of Cash Flows - Proprietary Funds B8 11-12 

Statement of Fiduciary Net Assets - Fiduciary Funds B9 13 

Statement of Changes in Fiduciary Net Assets - Fiduciary Funds BIO 14 

Notes to the Financial Statements 15-38 

Required Supplementary Information 

Statement of Revenues, Expenditures and Changes in 

Fund Balances - Budget and Actual 

- General Fund CI 39 

Notes to Required Supplementary Information - Budgetary Reporting 40 

Combining and Individual Fund Statements and Schedules 

Schedule 
GENERAL FUND 

Statement of Estimated and Actual Revenues Dla 41 

Statement of Appropriations, Expenditures and Encumbrances Dlb 42-43 



64 



TOWN OF NEWMARKET, NEW HAMPSHIRE 

Table of Contents 
June 30, 2004 



PAGE(S) 

SPECIAL REVENUES FUND 

Combining Balance Sheet D2a 44 

Combining Statement of Revenues, Expenditures 

and Changes in Fund Balances D2b 45 

CAPITAL PROJECTS FUND 

Balance Sheet D3a 46 

Statement of Revenues, Expenditures 

and Changes in Fund Balances D3b 47 

EXPENDABLE TRUSTS FUND 

Balance Sheet D4a 48 

Statement of Revenues, Expenditures 

and Changes in Fund Balances D4b 49 

TRUST AND AGENCY FUNDS 
Combining Statement of Changes in Assets and Liabilities - All Agency Funds D5a 50 



65 



The Mercier Group 

a professional corporation 



INDEPENDENT AUDITOR'S COMMUNICATION OF 
REPORTABLE CONDITIONS AND OTHER MATTERS 

To the Members of the Town Council 
Town of Newmarket, New Hampshire 
Newmarket, New Hampshire 

In planning and performing our audit of the Town of Newmarket, New Hampshire for the year 
ended June 30, 2004, we considered the Town's internal control structure in order to determine 
the scope of our auditing procedures for the purpose of expressing our opinion on the financial 
statements. Our review of these systems was not intended to provide assurance on the internal 
control structure and should not be relied on for that purpose. 

Under the standards established by the American Institute of Certified Public Accountants, 
reportable conditions involve matters coming to our attention relating to significant deficiencies 
in the design or operation of the internal control structure that, in our judgment, could adversely 
affect the Town's ability to record, process, summarize, and report financial data consistent with 
the assertions of management in the financial statements. A material weakness is a reportable 
condition in which the design or operation of one or more of the internal control structure 
elements does not reduce to a relatively low level the risk that errors or irregularities, in amounts 
that would be material in relation to the financial statements being audited, may occur and not be 
detected within a timely period by employees in the normal course of performing their assigned 
functions. Our consideration of the internal control structure would not necessarily disclose all 
matters in the internal control structure that might constitute reportable conditions and, 
accordingly, would not necessarily disclose all reportable conditions that are also considered to 
be material weaknesses as defined above. 

We are pleased to report that, during the course of our review of internal controls, no material 
weaknesses in the Town's accounting systems and records were identified. Minor weaknesses or 
other considerations coming to our attention were generally procedural in nature and dealt with 
administrative or record keeping practices. In these instances, we made specific 
recommendations or provided instruction to those individuals involved during the course of our 
audit fieldwork. 

This report is intended solely for the information and use of management and others within the 
administration. This restriction is not intended to limit distribution of this report, which is a 
matter of public record. 



The Mercier Group, a professional corporation 

October 9, 2004 



66 



The Mercier Group 

a professional corporation 



INDEPENDENT AUDITOR'S REPORT ON FINANCIAL PRESENTATION 

To the Members of the Town Council 
Town of Newmarket, New Hampshire 
Newmarket, New Hampshire 

We have audited the accompanying basic financial statements of the Town of Newmarket, New 
Hampshire as of and for the year ended June 30, 2004. These basic financial statements are the 
responsibility of management. Our responsibility is to express an opinion on these basic financial 
statements based on our audit. 

We conducted our audit in accordance with generally accepted auditing standards. Those standards 
require that we plan and perform the audit to obtain reasonable assurance about whether the basic 
financial statements are free of material misstatement. An audit includes examining, on a test basis, 
evidence supporting the amounts and disclosures in the basic financial statements. An audit also 
includes assessing the accounting principles used and significant estimates made by management, 
as well as evaluating the overall basic financial statement presentation. We believe that our audit 
provides a reasonable basis for our opinion. 

In our opinion, the basic financial statements referred to above present fairly, in all material 
respects, the financial position of the Town of Newmarket, New Hampshire, as of June 30, 2004, 
and the results of its operations and the cash flows of its proprietary fund types and nonexpendable 
trust funds for the year then ended in conformity with generally accepted accounting principles. 

Our audit was performed for the purpose of forming an opinion on the basic financial statements 
taken as a whole. The accompanying individual fund financial statements and schedules listed in 
the table of contents are presented for purposes of additional analysis and are not a required part of 
the basic financial statements. Such information has been subjected to the auditing procedures 
applied in the audit of the basic financial statements and, in our opinion, is fairly presented in all 
material respects in relation to the basic financial statements taken as a whole. 



The Mercier Group, a professional corporation 

October 9, 2004 



67 



Management's Discussion & Analysis 



68 



MANAGEMENT'S DISCUSSION AND ANALYSIS 

This section of the Town of Newmarket's (the Town) annual financial report presents 
management's discussion and analysis of the Town's financial performance during the fiscal 
year ended June 30, 2004. Please read it in conjunction with the Town's financial statements, 
which follow this section. 

Financial Highlights 

• The assets of the Town exceeded its liabilities at the close of the most recent fiscal year 
by $64,279,835.00 (net assets). 

• The Town's total cash and investments totaled $11,576,510.00 at June 30, 2004 
representing a decrease of $1,883,710.00 from June 30, 2003. 

• The Town had program revenues of $3,927,400.00 and program expenses of 
$8,281,395.00 for the year ended June 30, 2004. 

• The General Fund (operating fund) reflected on a modified accrual basis of accounting, 
reports a $1,694,643.00 in fund balance (surplus) 

• The total General Fund actual expenditures were $50,743.00 less than the 2003/2004 
Budgeted Expenditures. 

Overview of the Financial Statements 

The discussion and analysis is intended to serve as an introduction to the Town's basic financial 
statements. The Town's basic financial statements are comprised of the following components: 





REQUIRED 
STATEMENTS 


PURPOSE & INFORMATION INCLUDED 


Government- Wide 


-Statement of Net 

Assets 

-State of Activities 


Provides short and long-term information about our overall 
financial status, and how our net assets have changed. The 
statement of net assets includes all assets and liabilities, both 
operational and capital. The statement of activities accounts for 
all of the current year's revenue and expenses. 


Fund Financials: 
Governmental Funds 


-Balance Sheet 
-Statement of 
Revenues, Expenditures 
and Changes in Fund 
Balances 


Provides detailed short-term information on revenues, expenses 
and fund balances for the current year. Focus is on revenue 
sources, expenditure categories, and on the balance left at year- 
end. 


Fund Financials: 
Fiduciary Funds 


-Statement of Fiduciary 
Net Assets 

-Statement of Changes 
in Fiduciary Net Assets 


Provides information on funds for which the Town acts as a 
trustee, or fiduciary. The Town cannot use these assets to 
finance its own operations, but is responsible for ensuring that 
the assets reported here are used for their intended purposes. 


Fund Financials: 
Business Enterprise 
Funds 


-Statement of Net 

Assets 

-Statement of Changes 

in Net Assets 


Provides information on funds for which the Water & Sewer 
Department are responsible and reports activities for which a fee 
is charged to external users for services. The Water & Sewer 
Department uses these assets to finance its own operation. 


Notes to Financial 
Statements 


Notes to Financial 
Statements 


Provides additional required detailed information and 
explanations to all statements listed above. 


Other Required 
Supplementary 
Information 


-Budgetary Comparison 
Schedules 


Provides additional information on budgeted vs. actual revenues 
and expenditures for the year. 



69 



Net Assets 

Net assets may serve over time as a useful indicator of a governmental entity's financial position. 
The Town's assets exceeded liabilities by $64,819,946.00 at June 30, 2004. 

Capital Assets and Debt Administration 

During the year ended June 30, 2004, the Town's Governmental Activities depreciation was less 
than the additions to equipment resulting in a increase in capital assets (net of depreciation) of 
($3,150,842.00) and the Business-Type Activities depreciation was less than the additions to 
equipment resulting in a increase in capital assets (net of depreciation) of ($422,698.00). 
Additional information on the Town's capital assets can be found in the notes to the Financial 
Statements of this report. 

As of June 30, 2004, the Governmental Activities (Town) long-term liabilities were 
$4,186,000.00 and the Business-Type Activities (Water and Sewer Department) long-term 
Habilities were $2,152,721.00 for total long-term liabilities of $6,338,721.00. 

Economic Factors and Next Year's Budget 

The following factors were considered in preparing the Town's budget for the 2004/2005 fiscal 
year: 

• Due to increases for utilities including #2 fuel oil (heat), kerosene, gasoline, diesel fuel, 
and electricity, additional monies have been included in departmental budgets to cover 
the additional costs for same. 

• Due to increases in winter maintenance including salt and sand, additional monies have 
been included in departmental budgets to cover the additional costs for same. 

• The Town continues to include appropriation requests for its Capital Improvements 
Program, to adequately fund the capital reserve funds in order to meet the necessary 
requirements for major equipment purchases and improvements when the need arises. 

Contacting the Town's Financial Management 

The financial report is designed to provide a general overview of the Town's finances for all 
those with an interest. Questions concerning any of the information provided in this report or 
requests for additional information should be addressed to the Finance Director at the Town of 
Newmarket, 186 Main Street, Newmarket, New Hampshire 03857 or by calling 603-659-3617. 



70 



Basic Financial Statements 



71 



Exhibit A 1 
TOWN OF NEWMARKET, NEW HAMPSHIRE 

Statement of Net Assets 
June 30, 2004 



All numbers are expressed in American Dollars 



Primary 
Primary Government 



ASSETS 

Cash and cash equivalents 
Investments 

Receivables (net of allowance for uncolleclibles) 

Taxes 

Accounts 

Intergovernmental receivable 
Internal balances 

Tax deeded property held for resale 
Prepaids 
Capital assets: 

Land 

Buildings and other structures 

Construction in progress 

Equipment & furnishings 

Vehicles 

Infrastructure 

Accumulated depreciation 

LIABILITIES 

Accounts payable and other current liabilities 
Deffered Revenues 
Long-term obligations: 
Due within one year: 
Bonds & notes payable, net of State Aid 
Landfill post-closure maintenance 
Due Beyond one year: 
Bonds & notes payable, net of State Aid 
Landfill post-closure maintenance 

NET ASSETS 

Invested in capital assets, net of related debt 
Restricted for: 

Special Revenues 

Capital projects 

Expendable trusts 

Enterprise fund purposes 
Unrestricted 



The notes to the financial statements are an integral part of this statement. 



Governmental 


Business-type 




Activities 


Activities 


Total 


313,534 




313,534 


9,091,826 


2,171,150 


11,262,976 


4,786,618 




4,786,618 


48,920 


172,631 


221,551 


111,989 




111,989 


(422,184) 


437,388 


15,204 


16,802 






123,437 




123,437 


3,850,000 


340,400 


4,190,400 


2,000,000 


4,250,000 


6,250,000 


4,868,958 




4,868,958 


1,020,000 




1,020,000 


2,142,300 


81,500 


2,223,800 


50,000.000 


7,732,894 


57,732,894 


(10,398,600) 


(4,605,618) 


(15,004,218) 


67.553,600 


10,580,345 


78,117,143 


978,946 


153,108 


1,132,054 


6,325,890 




6,325,890 


175,000 


153,772 


328,772 


41,000 




41,000 


3,150,000 


1,516,283 


4,666,283 


820,000 




820,000 


11,490,836 


1,823,163 


13,313,999 


49,296,658 


6,129,121 


55,425,779 


335,534 




335,534 


3,036,676 




3,036,676 


2,135,866 


858,374 


2,994,240 




1,769,687 


1,769,687 


1,258,030 




1,258,030 


56,062,764 


8,757,182 


64,819,946 



72 



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73 



Exhibit Bl 
TOWN OF NEWMARKET, NEW HAMPSHIRE 

Balance Sheet 

Governmental Funds 

June 30, 2004 



All numbers are expressed in American Dollars 








Captial & 


Total 






Special 


Capital 


Noncapital 


Governmental 




General 


Revenue 


Projects 


Reserves 


Funds 


ASSETS 












Cash and cash equivalents 


283,289 


30,245 






313,534 


Investments 


2,977,864 


380,939 


3,473,866 


2,259,157 


9,091,826 


Receivables 












Taxes 


4,786,618 








4,786,618 


Accounts 


48,920 








48,920 


Intergovernmental 


92,479 




19,510 




111,989 


Interfund receivable 


2,045,686 


70 


880,287 


435 


2,926,478 


Tax deeded property held for resale 


16,802 








16,802 


Prepaid items 


23,982 






99,455 


123,437 




10,275,640 


411,254 


4,373,663 


2,359,047 


17,419,604 


LIABILITIES AND 












FUND BALANCES 












Liabilities: 












Accounts payable 


27,604 


14,037 


28,267 




69,908 


Accrued Liabilities 


528,726 


3,796 






532,522 


Contracts payable 


335,522 








335,522 


Retainage payable 






40,994 




40,994 


Interfund payable 


1,363,255 


57,887 


1,267,726 


659,794 


3,348,662 


Deferred revenue 


6,325,890 








6,325,890 




8,580,997 


75,720 


1,336,987 


659,794 


10,653,498 


Fund balances: 












Reserved for: 












Special purposes, reported in: 












Special revenue funds 




335,534 






335,534 


Capital projects fund 






3,036,676 




3,036,676 


Expendable trust funds 








2,135,866 


2,135,866 


Unreserved (deficit), reported in: 












General fund 


1,694,643 








1,694,643 


Expendable trusts 








(436,613) 


(436,613) 




1,694,643 


335,534 


3,036,676 


1,699,253 


6,766,106 




10,275,640 


411,254 


4,373,663 


2,359,047 


17,419,604 



The notes to the financial statements are an integral part of this statement. 



74 



Exhibit B2 
TOWN OF NEWMARKET, NEW HAMPSHIRE 

Reconciliation of Governmental Funds 

Balance Sheet to the Statement of Net Assets 

For the Fiscal Year Ended June 30, 2004 



All numbers are expressed in American Dollars 

Total Fund Balance - Governmental Funds (Exhibit Bl) 6,766, 106 

Amounts reported for governmental activities in the statement of 
net assets are differenct because: 
Capital assets used in governmental activities are not financial resources 
and therefore are not reported in the funds. These assets consist of: 
Land 3,850,000 

Buildings and other structures 2,000,000 

Construction in progress 4,868,958 

Equipment & furnishings 1,020,000 

Vehicles 2,142,300 

Infrastructure 50,000,000 

Accumulated depreciation (10,398,600) 

53,482,658 
Some liabilities are not due and payable in the current period and 
therefore are not reported in the funds. Those liabilities consist of: 
Bonds Payable (3,325,000) 

Landfill post-closure maintenance (861.000) 

(4,186.000) 
Net Assets of Governmental Activities (Exhibit Al) 56,062,764 



75 



Exhibit B3 
TOWN OF ^fEWMARKET, NEW HAMPSHIRE 

Statement of Revenues, Expenditures, and Changes in Fund Balances 

Governmental Funds 

For the Fiscal Year Ended June 30, 2004 



All numbers are expressed in American Dollars 








Capital & 


Total 






Special 


Capital 


Noncapital 


Governmental 




General 


Revenue 


Projects 


Reserves 


Funds 


REVENUES 












Property tax assessments 


3,480,397 




540,111 




4,020,508 


Licenses and permits 


1,351,465 


540 






1,352,005 


State support 


511,327 




465,706 




977,033 


Federal support 


86,466 


2,500 






88,966 


Charges for services 


278,073 




2,042 


518,301 


798,416 


Other local sources 


32,803 


6,121 


1,029,893 


31,791 


1,100,608 




5,740,531 


9,161 


2,037,752 


550,092 


8,337,536 


EXPENDITURES 












General Government 


1,587,426 






872,773 


2,460,199 


Public safety 


1,313,954 


4,133 






1,318,087 


Highways and streets 


593,088 








593,088 


Health 


112,103 








112,103 


Welfare 


47,360 








47,360 


Culture and recreation 


44,720 


211,945 






256,665 


Conservation 


864 


111,330 






112,194 


Economic development 


8,029 


95,577 






103,606 


Debt service 


226,315 




146,008 




372,323 


Capital outlay 


1,418,330 




2,946,072 




4,364,402 




5,352,189 


422,985 


3,092,080 


872,773 


9,740,027 


Excess of revenues over(under) expenditures 


388,342 


(413,824) 


(1,054,328) 


(322,681) 


(1,402,491) 


OTHER FINANCING SOURCES (USES) 












Transfers in 


198,281 




929,235 


548,892 


1,676,408 


Transfers out 


(1,068,379) 






(593,238) 


(1,661,617) 




(870,098) 




929,235 


(44,346) 


14,791 



Net change in fund balances 
Fund balances - beginning 
Fund balances - ending 



(481,756) (413,824) (125,093) (367,027) (1,387,700) 
2,176,399 495,855 3,161,769 2,066,280 7,900,303 



1,694,643 



82,031 3,036,676 1,699,253 6,512,603 



The notes to the financial statements are an integral part of this statement. 



76 



Exhibit B4 
TOWN OF NEWMARKET, NEW HAMPSHIRE 

Reconciliation of the Statement of Revenues, 

Expenditures, and Changes in Fund Balances of Governmental Funds 

To the Statement of Activities 

For the Fiscal Year Ended June 30, 2004 

All numbers are expressed in American Dollars 

Net change in fund balances - total governmental funds (Exhibit B3) (1,387,700) 

Amounts reported for governmental activities in the 
statement of activities (Exhibit B) are different because: 

Governmental funds report captial outlays as expenditures. However, in the 
statement of activities the cost of those assets is allocated over their estimated 
useful Uves and reported as depreciation expense. This is the amount by which 
capital outlays exceeded depreciation in the current period. 
Reduce expenditures for capital outlays increasing fixed assets 3,861,072 

Increase expenditures for depreciation charges (7 10,230) 

Revenues in the statement of activities that do not provide current financial resources 
are not reported as revenues in the funds. 

The issuance of long-term debt (e.g., bonds, leases) provides current financial 
resources to governmental funds, while the repayment of the principal of long-term 
debt consumes the current financial resources of governmental funds. Neither 
transaction, however, has any effect on net assets. Also, governmental funds 
report the effect of issuance costs, premiums, discounts, and similar items when 
debt is first issued, whereas these amounts are deferred and amortized in the 
statement of activities. This amount is the net effect of these differences in the 
treatment of long-term debt and related items. 
Reduction in expenditures for principal payments on debt 256,000 

Change in net assets of governmental activities (Exhibit A2) 2,019,142 



77 



Original 


Actual 


Over(Under) 


Budeet 


(GAAP Basis) 


Budeet 


3,112,518 


3,480,397 


367,879 


1,053,385 


1,351,465 


298,080 


513,193 


511,327 


(1,866) 


1,000 


86,466 


85,466 


312,312 


278,073 


(34,239) 


59,360 


32,803 


(26,557) 



5.051,768 



5,740,531 



Exhibit B5 
TOWN OF NEWMARKET, NEW HAMPSHIRE 

Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual 

General Fund 
For the Fiscal Year Ended June 30. 2004 

All numbers are expressed in American Dollars 



REVENUES 

Taxes 

Licenses and permits 

State support 

Federal support 

Charges for services 

Miscellaneous 

EXPENDITURES 

Current: 

General Government 

Public safety 

Highways and streets 

Health 

Welfare 

Culture and recreation 

Conservation 

Economic development 
Debt service 
Capital outlay 

Excess of revenues over(under) expenditures 

OTHER FINANCING SOURCES (USES) 
Transfers in 
Transfers out 



Net change in fund balances 

Fund balances - beginning 

Fund balances - ending 

The notes to the financial statements are an integral part of this statement. 



1,570.560 


1,587,426 


1.363,838 


1,313,954 


611,901 


593,088 


78,052 


112,103 


47,360 


47,360 


44,720 


44,720 


864 


864 


13,000 


8,029 


226,315 


226,315 


1,535,789 


1.418,330 



688.763 



(16,866) 

49.884 

18.813 

(34,051) 



4,971 



117,459 



5,492,399 


5.352,189 


140.210 


(440.631) 


388,342 


828,973 


203.077 

(978.912) 


198,281 
(1,068.379) 


4,796 
89,467 


(775.835) 


(870,098) 


94,263 


(1.216,466) 
2,176,399 


(481.756) 
2,176.399 


923,236 


959,933 


1.694.643 


923,236 



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Exhibit B9 
TOWN OF NEWMARKET, NEW HAMPSHIRE 

Statement of Fiduciary Net Assets 

Fiduciary Funds 

June 30, 2004 



All numbers are expressed in American Dollars 



ASSETS 

Cash and cash equivalents 
Investments, at fair value 

LIABILITIES 

Interfund payable 
Agency deposits 

NET ASSETS 

Reserved for endowments 
Reserved for special purposes 



Private- Purpose 
Trusts 



Non-expendable 
Town 


Library 


Agency Funds 


1.046,161 


33,575 


48,006 
780,656 


1,046,161 


33,575 


828,662 



15,204 



15,204 



837,910 
193.047 



1,030,957 



The notes to the financial statements are an integral part of this statement. 



828,662 



828,662 



10,000 

23.575 



33,575 



83 



Exhibit BIO 
TOWN OF NEWMARKET, NEW HAMPSfflRE 

Statement of Changes in Fiduciary Net Assets 

Fiduciary Funds 

For the Fiscal Year Ended June 30, 2004 



AU numbers are expressed in American Dollars 

Private-Purpose 
Trusts 



Non-expendable 

Town Library Agency Funds 



ADDITIONS: 

New funds received 85,643 

Perpetual care 1 1,500 

Gifts and contributions 480 

Investment earnings: 
Interest and dividends 
Net increase(decrease) in the fair value of investments 



DEDUCTIONS: 

Cemetery care 24,520 

Scholarships 10,275 

Other distributions 



11,980 


85,643 


37,448 
! (5,793) 


31,655 


43,635 


85,643 



Change in net assets 
Net assets - beginning 
Net assets - ending 

The notes to the financial statements are an integral part of this statement. 







72 


34.795 




72 


8,840 
1.022.117 


33,575 


85,571 
743,091 


1,030,957 


33,575 


828.662 



84 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 

The Town of Newmarket is a New Hampshire Municipal Corporation governed by a Town Council 
and other elected officials under a local charter form of government. Operations are directed by a 
Town Administrator appointed by the Council. The financial statements of the Town have been 
prepared in conformity with generally accepted accounting principles (GAAP) as applied to the 
governmental units. The Governmental Accounting Standards Board (GASB) is the accepted 
standard-setting body for establishing governmental accounting and financial reporting principles. 
The more significant of the Town's accounting policies and its conformity with such principles are 
disclosed below. These disclosures are an integral part of the Town's financial statements. 

The financial statements of the Town have been prepared in conformity with accounting principles 
generally accepted in the United States of America (GAAP) as applied to local governmental units. 
The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for 
establishing governmental accounting and financial reporting principles. The more significant 
accounting policies of the Town are described below. 

In June 1999. the Governmental Accounting Standards Board (GASB) unanimously approved 
Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis -for 
State and Local Governments. Certain of the significant changes in the Statement include the 
following: 

• For the first time the financial statements include: 

A Management's Discussion and Analysis (MD&A) providing an analysis of the Town's 
overall financial position and results of operations. 

Financial statements prepared using full-accrual accounting for all of the Town's activities. 

• A change in the fund financial statements to focus on the major funds. 

These and other changes are reflected in the accompanying financial statements (including notes to 
financial statements) as of June 30, 2004. 

FINANCIAL REPORTING ENTITY 

The accompanying financial statements present the government and its component units. A 
component unit is defined by GASB as a legally separate organization for which the elected 
officials of the primary government are financially accountable. In addition, component units 
can be other organizations for which the nature and significance of their relationship with a 
primary government is such that the exclusion would cause the reporting entity's financial 
statements to be misleading or incomplete. Blended component units, although legally separate 
entities, are, in substance, part of the government's operations. Based on the foregoing criteria, no 
other organizations are included in the Town's financial reporting entity and the Town is not a 
component unit of any other primary government. 

85 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



GOVERNMENT- WIDE AND FUND FINANCIAL STATEMENTS 

The government-wide financial statements (i.e., the statement of net assets and the statement of 
changes in net assets) report information on all of the non-fiduciary activities of the Town. For the 
most part, the effect of interfund activity has been removed from these statements. Governmental 
activities, which normally are supported by taxes and intergovernmental revenues, are reported 
separately from business-type activities, which rely to a significant extent on fees and charges for 
support. Likewise, the primary government is reported separately from certain legally separate 
component units for which the primary government is financially accountable. 

The statement of activities demonstrates the degree to which the direct expenses of a given function 
or segments are offset by program revenues. Direct expenses are those that are clearly identifiable 
with a specific function or segment. Program revenue include 1) charges to customers or 
applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a 
given function or segment and 2) grants and contributions that are restricted to meeting the 
operational or capital requirements of a particular function or segment. Taxes and other items not 
properly included among program revenues are reported instead as general revenues. 

Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary 
funds, even though the latter are excluded from the government-wide financial statements. Major 
individual governmental funds and major individual enterprise funds are reported as separate 
columns in the fund financial statements. 

MEASUREMENT FOCUS, BASIS OF ACCOUNTING, AND FINANCIAL STATEMENT 
PRESENTATION 

The government-wide flnancial statements are reported using the economic resources 
measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary 
fund financial statements. Revenues are recorded when earned and expenses are recorded when a 
liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as 
revenues in the year for which they are levied. Grants and similar items are recognized as revenue 
as soon as all eligibility requirements imposed by the provider have been met. 

Governmental fund financial statements are reported using the current financial resources 
measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon 
as they are both measurable and available. Revenues are considered to be available when they are 
collectible within the current penod or soon enough thereafter to pay liabilities of the current 
period. For this purpose, the government considers revenues to be available if they are collected 
within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a 
liability is incuired, as under accrual accounting. However, debt service expenditures, as well as 
expenditures related to compensated absences and claims and judgments, are recorded only when 
payment is due. 

Tax assessments (property and other taxes), grants, charges for services, and interest associated 
with the current fiscal period are all considered to be susceptible to accrual and so have been 
recognized as revenues of the current fiscal period. If any, only the portion of special assessments 

86 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



receivable due within the current fiscal period is considered to be susceptible to accrual as revenue 
of the current period. All other revenue items are considered to be measurable and available only 
when cash is received by the government. 

The government reports the following major governmental funds: 

& The General Fund is the government's primary operating fund. It accounts for all financial 
resources of the general government, except those required to be accounted for in another 
fund. 

fr The Special Revenue Fund accounts for the many grants and restricted funds received 
annually by the Town. 

& The Capital Projects Fund accounts for resources accumulated and payments made for the 
acquisition and improvement of sites, construction and remodel of facilities, and 
procurement of equipment necessary for providing educational programs for all students 
within the Town. 

& The Expendable Trusts fund accounts for the Town's capital and non-capital reserve funds 
which are restricted for specific purposes 

The government reports the following major proprietary funds: 

& The Water Treatment Fund accounts for the activities of the Town's water treatment 

utility. 
& The Wastewater Treattnent Fund accounts for the activities of the Town's wastewater 

utility. 
£r The Solid Waste Fund accounts for the activities of the Town's Landfill and recycling 

programs. 
& The Parking Fund accounts for the activities of the Town's parking facilities and services. 
& The Recreation Revolving Fund accounts for the Town's recreation programs. 

Additionally, the government reports the following other fund types: 

& The Private-purpose Trusts Fund is used to account for resources legally held by Town's 
Trustees of Trust Funds in trust for various donor-restricted purposes. A portion of these 
trusts are accounted for as non-expendable which means that only income balances may be 
spent. The original principal of these trusts net of any capital gains or losses must be 
preserved as capital. All other resources of the fund, including any earnings on invested 
resources, may be used to support the Town's activities. 

& The Agency Fund accounts for the assets held on behalf of the public school district, 
contractors and developers. 

Private-sector standards of accounting and financial reporting issued prior to December 1, 1989, 
generally are followed in both the government-wide and proprietary fund financial statements to the 

87 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



extent that those standards do not conflict with or contradict guidance of the Governmental 
Accounting Standards Board. Governments also have the option of following subsequent private- 
sector guidance for their business-type activities and enterprise funds, subject to this same 
limitation. The government has elected not to follow subsequent private-sector guidance. 

As a general rule the effect of interfund activity has been eliminated from the government-wide 
financial statements. Amounts reported as program revenues include 1) charges to customers or 
applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) 
capital grants and contributions, including special assessments. Internally dedicated resources are 
reported as general revenues rather than as program revenues. Likewise, general revenues include 
all taxes. 

Proprietary funds distinguish operating revenues and expenses from non-operating items. 
Operating revenues and expenses generally result from providing services and producing and 
delivering goods in connection with a proprietary fund's principal ongoing operations. 

When both restricted and unrestricted resources are available for use, it is the government's policy 
to use restricted resources first, then unrestricted resources as they are needed. 

General Budget Policies - General governmental revenues and expenditures accounted for in 
budgetary funds are controlled by a formal integrated budgetary accounting system in accordance 
with various legal requirements that govern the Town's operations. The Town votes appropriations 
by official ballot in accordance with State Statutes and its Town Charter. Appropriations are made 
on an annual basis for the General and all significant Special Revenue Funds. Project-length 
financial plans are adopted for all Capital Project Funds. Except as reconciled below, budgets are 
adopted on a basis generally consistent with the modified accrual basis of accounting. Management 
may transfer appropriations between operating categories as they deem necessary, but expenditures 
may not legally exceed budgeted appropriations in total. Unexpended balances of special articles 
for specific purposes may not be transferred. All annual appropriations lapse at year-end unless 
encumbered. In the case of emergency expenditures, over-expenditures are allowed under the 
provisions of the Municipal Budget Law (RSA Chapter 32) if prior approval is secured from the 
State Department of Education. State statutes require balanced budgets, but provide for the use of 
beginning unreserved fund balance to achieve that end. In the fiscal year 2003-04, $1,130,000 
beginning General Fund balance was applied for this purpose. 

Encumbrance accounting, under which purchase orders, contracts, and continuing appropriations 
(certain projects and specific items not fully expended at year-end) are recognized, is employed in 
the governmental funds. Encumbrances are not the equivalent of expenditures and are therefore 
reported as part of the fund balance at June 30 and are carried forward to supplement appropriations 
of the subsequent year. Amounts recorded as budgetary expenditures in the Budgetary Comparison 
Schedule (Exhibit CI) are presented on the basis budgeted by the Town. Since there were no 
encumbrances at the beginning or end of the fiscal year, those reported in conformity with generally 
accepted accounting principles in the Statement of Revenues, Expenditures and Changes in Fund 
Balances (Exhibit B3) were the same. 



88 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



ASSETS, LIABILITIES AND FUND EQUITY 

Deposits and Investments. For financial reporting purposes, cash and equivalents include 
amounts in demand deposits and money market funds, as well as certificates of deposit and short- 
term investments with original maturities of 90 days or less. With the exception of Library and 
Trust Fund monies, which are held by separately elected trustees, the Town Treasurer is required by 
State statute to have custody of all monies belonging to the Town and shall pay out the same only 
upon orders of the selectmen. The Town Treasurer shall deposit all such monies in solvent banks 
in the state or in participation units in the public deposit investment pool established pursuant to 
RSA 383:22. Funds may be deposited in banks outside the state if such banks pledge and deliver to 
the state treasurer as collateral security for such deposits in value at least equal to the amount of the 
deposit in each case. 

Whenever the Town Treasurer has an excess of funds which are not immediately needed for the 
purpose of expenditure. State statutes require the Treasurer, with the approval of the Town 
Manager, to invest the same in obligations of the United States government, in savings bank 
deposits of banks incorporated under the laws of the State of New Hampshire or in certificates of 
deposits of banks incorporated under the laws of the State of New Hampshire or in national banks 
located within this state or the Commonwealth of Massachusetts. Any person who directly or 
indirectly receives any such funds or monies for deposit or for investment in securities of any kind 
shall, prior to acceptance of such funds, make available at the time of such deposit or investment an 
option to have such funds secured by collateral having a value at least equal to the amount of such 
funds. Such collateral shall be segregated for the exclusive benefit of the town. Only securities 
defined by the bank commissioner as provided by rules adopted pursuant to RSA 386:57 shall be 
eligible to be pledged as collateral. 

The Town Trustees are authorized by State statute to invest Trust Funds, including Capital Reserve 
Funds, in obligations of political subdivisions and stocks, bonds that are legal for investment by 
New Hampshire savings banks except mutual funds unless the mutual funds are registered with the 
Securities and Exchange Commission, qualified for sale in the State of New Hampshire in 
accordance with the New Hampshire Uniform Securities Act of the New Hampshire Secretary of 
State's Office, and have in their prospectus a stated investment policy that is consistent with the 
investment policy adopted by the Trustees of Trust Funds in accordance with RSA 35:9. The 
Trustees may also invest trust funds in New Hampshire credit unions and in the public deposit 
investment pool established pursuant to RSA 383:22. Capital Reserve funds must be kept in 
separate accounts and not intermingled with other funds. 

With the exception of investments in the New Hampshire Public Deposit Investment Pool (the 
Pool), investments are stated at market value. Under the terms of GASB Statement #31, 
Accounting and Financial Reporting for Certain Investments and for External Investment Pools, 
the Pool is considered to be a 2a7-Iike pool which means that it has a policy that it will, and does 
operate in a manner consistent with the SEC's Rule 2a7 of the Investment Company Act of 1940. 
This rule allows SEC-registered mutual funds to use amortized cost rather than market value to 
report net assets to compute share prices if certain conditions are met. Therefore, the Town 
reports its investments in the Pool at amortized cost, which equals the Pool's participation unit 
price. 

89 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



Receivables. Revenues for the most part are recorded when received, except for the following 
items for which receivables have been recorded: Tax revenue is recorded when a warrant for 
collection is committed to the Tax Collector. However, any taxes not liened or deeded within 
statutory time limits and 1.0% of the remaining uncollected balances have been reserved. The 
National Council on Governmental Accounting (NCGA), Interpretation 3, Revenue Recognition - 
Property Taxes, requires that if property taxes are not collected within 60 days after year end, the 
revenue is not considered an "available spendable resource" and should be deferred. As prescribed 
by law, the Tax Collector places a lien on properties for all uncollected property taxes in the 
following year after taxes are due. The lien on these properties has priority over other liens and 
accrues interest at 18% per annum. If property is not redeemed within the 2-year redemption 
period, the property is tax -deeded to the Town. Interest on investments is recorded as revenue in 
the year earned. Certain grants received from other governments require that eligible expenditures 
be made in order to earn the grant. Revenue for these grants is recorded for the period in which 
eligible expenditures are made. Various service charges (Water, Sewer, Landfill, Ambulance, etc.) 
are recorded as revenue for the period when service was provided. 

Internal Balances - Interfund Receivables and Payables. During the course of normal 
operations, the Town has transactions between funds, including expenditures and transfers of 
resources to provide services and fund capital outlay. Activity between funds that are representative 
of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either 
"due to/from other funds" (i.e., the current portion of interfund loans) or "advances to/from other 
funds" (i.e., the non-current portion of interfund loans). All other outstanding balances between 
funds are reported as "due to/from other funds." Any residual balances outstanding between the 
governmental activities and business-type activities are reported in the government-wide financial 
statements as "internal balances. The Town considers all receivables collectible and therefore 
makes no provision for bad debt in its financial statements. 

Inventories and Prepaid Items. Inventory in the Governmental and Proprietary Funds consists of 
expendable supplies held for consumption. The cost thereof has been recorded as an expenditure at 
the time individual inventory items were purchased. Certain payments to vendors reflect costs 
applicable to future accounting periods and are recorded as prepaid items in both government-wide 
and fund financial statements. 

Capital Assets. Capital assets, which include property, plant, equipment, and infrastructure assets 
(e.g., roads, bridges, sidewalks, and similar items), are reported in the applicable governmental or 
business-type activities column in the government-wide financial statements. Capital assets are 
defined by the government as assets with an initial, individual cost of more than $5,000 and an 
estimated useful life in excess of two years. Such assets are recorded at historical cost or estimated 
historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair 
market value at the date of donation. The costs of normal maintenance and repairs that do not add 
to the value of the asset or materially extend assets lives are not capitalized. 



90 



TOWN OF NEWMARKET, NEW HAMPSHIRE 

Notes to Financial Statements 
June 30, 2004 



Major outlays for capital assets and improvements are capitalized as projects are constructed. 
Interest incurred during the construction phase of capital assets of business-type activities is 
included as part of the capitalized value of the assets constructed. 

Property, plant, and equipment of the primary government is depreciated using the straight line 
method over the following estimated useful lives: 

Assets Years; 

Buildings 40 

Building improvements 20 

Public domain infrastructure 40-60 

System infrastructure 20 

Vehicles 5 

Office equipment 5 

Computer equipment 5 

Other equipment & furnishings 10 

Deferred Revenue. Deferred revenue arises when potential revenue does not meet both the 
"measurable" and "available" criteria for recognition in the current period. Deferred revenue also 
arises when the government receives resources before it has a legal claim to them, as when grant 
monies are received prior to the incurrence of qualifying expenditures. In subsequent periods, when 
both revenue recognition criteria are met, or when the government has a legal claim to the 
resources, the liability for deferred revenue is removed from the combined balance sheet and 
revenue is recognized. 

Long-Term Obligations. In the government-wide financial statements, and proprietary fund types 
in the fund financial statements, long-term debt and other long-term obligations are reported as 
liabilities in the applicable governmental activities, business-type activities, or proprietary fund type 
statement of net assets. Bond premiums and discounts, as well as issuance costs, are deferred and 
amortized over the life of the bonds using the effective interest method. Bonds payable are reported 
net of the applicable bond premium or discount. Bond issuance costs are reported as deferred 
charges and amortized over the term of the related debt. 

In the fund financial statements, governmental fund types recognize bond premiums and discounts, 
as well as bond issuance costs, during the current period. The face amount of debt issued is 
reported as other financing sources. Premiums received on debt issuances are reported as other 
financing sources while discounts on debt issuances are reported as other financing uses. Issuance 
costs, whether or not withheld from the actual debt proceeds received, are reported as debt service 
expenditures. 

Compensated Absences. It is the government's policy to permit employees to accumulate earned 
but unused vacation and sick pay benefits. All benefits are accrued when incurred in the 
government-wide, proprietary, and fiduciary fund financial statements. A liability for these amounts 
is reported in governmental funds only if they have matured, for example, as a result of employee 
resignations and retirements. 

91 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



Fund Equity. In the fund financial statements, governmental funds report reservations of fund 
balance for amounts that are not available for appropriation or are legally restricted by outside 
parties for use for a specific purpose. Designations of fund balance represent tentative 
management plans that are subject to change. 

Comparative data/reclassification. Certain amounts presented in the prior year data have been 
reclassified in order to be consistent with the current year's presentation. 

RECONCILIATION OF GOVERNMENT- WIDE 
AND FUND FINANCIAL STATEMENTS 

Explanation Of Certain Differences Between Tiie Governmental Fund Balance Sheet And 
The Government- Wide Statement Of Net Assets (Exhibit B2) - Differences between fund 
equity in the governmental fund financial statements (Exhibit Bl) prepared on the modified accrual 
basis of accounting and net assets in the government-wide financial statements (Exhibit Al) 
prepared on the accrual basis of accounting are explained in detail in Exhibit B2. The primary 
differences between the two are that fixed assets and related items add to net assets and that long- 
term debts and related items generally decrease equity in the Statement of Net Assets. 

Explanation Of Certain Differences Between The Governmental Fund Statement Of 
Revenues, Expenditures, And Changes In Fund Balances And The Government-Wide 
Statement Of Activities (Exhibit B4) - Differences between changes in net assets of 
governmental activities as reported in the government-wide statement of activities (Exhibit A2) 
prepared on the accrual basis of accounting and the net changes in fund balances-total 
governmental funds in the governmental fund statement of revenues, expenditures, and changes 
in fund balances (Exhibit 33) prepared on the modified accrual basis of accounting are explained 
in detail in Exhibit B4. As noted above, the differences relate primarily to the way in which 
fixed asset and long-term debt transactions are reported. One element of the reconciliation 
explains that governmental funds report capital outlays as expenditures where as the cost of those 
assets is allocated over their estimated useful lives and reported as depreciation expense in the 
government-wide statements. 

Another element of that reconciliation states that "the issuance of long-term debt (e.g., bonds, 
leases) provides current financial resources to governmental funds, while the repayment of the 
principal of long-term debt consumes the current financial resources of governmental funds. 
Neither transaction, however, has any effect on net assets. Also, governmental funds report the 
effect of issuance costs, premiums, discounts, and similar items when debt is first issued, 
whereas these amounts are deferred and amortized in the statement of activities." 

Other reconciling items include expenses reported in the statement of activities that do not 
require the use of current financial resources and therefore are not reported as expenditures in 
governmental funds." These would include the changes in compensated absences payable, 
certain claims and judgments, accrued interest and amortization transactions. 



92 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY 

DEHCIT FUND BALANCES 
Project Deficits 

The following projects had fund deficits at June 30, 2004: 

Capital Project Fund 

Public Works and Fire Department Complex $ 680,289 

Black Bear Business Park ?.Q4 , n41 

Generally, this deficit arises because of the application of generally accepted accounting principles 
to the financial reporting for these funds. Bonds or notes authorized to finance the projects are not 
recognized on the financial statements until issued. This project is being funded from the 
unreserved fund balance and from capital reserve funds. The short-term project loans will be 
converted to permanent debt upon completion of the project. Debt proceeds will be recognized as 
project revenues at that time. 

ASSETS 

CASH AND EQUIVALENTS 

Deposits - The Town's cash deposits are categorized to give an indication of the level of risk 
assumed by the entity at year-end. Category l~ Includes deposits that are insured or collateralized 
with securities held by the Town or by its agent in the Town's name; Category 2 ~ Includes 
deposits that are collateralized with securities held by the pledging financial institution, its trust 
department or agent in the Town's name; Category 3 ~ Includes deposits that are uninsured and 
uncollateralized. 

Category Bank Carrying 

12 3 Balance Value 



Governmental Activities: 

Cash & Equivalents 

Bank Deposits 

& Petty Cash 130,245 - 294,470 424,715 313,534 

Fiduciary Funds: 
Cash & Equivalents 

Bank Deposits 48,006 - - 48,006 48,006 

$ 178,251 $ - $ 294,470 $ 472,721 $ 361,540 



93 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



INVESTMENTS 

The Town's investments are categorized to give an indication of the level of risk assumed by the 
entity at year-end. Category 1 Includes investments that are insured or registered, for which the 
securities are held by the Town or its agent in the Town's name. Category 2 Includes uninsured and 
unregistered investments, for which the securities are held by the Town, broker, counter party's trust 
department or agent in the Town's name. Category 3 Includes uninsured and unregistered 
investments, for which the securities are held by the broker, counter party, counter party's trust 
department, or agent, but not in the Town's name. 



Category 






Flair 


1 2 


3 




Value 


Governmental Activities: 

Bank Certificates of Deposits $ 2,259,157 $ 
New Hanpshire Public Deposit Investment Pool 


$ 


: $ 


2,259,157 
6,832,669 
9,091,826 


Business-Type Activities: 

New Hanpshire Public Deposit Investment Pool 




_ 


2,171,150 


Fiduciary Funds: 

Bank Certificates of Deposits $ 1,472,117 $ 
Mutual Funds 


$ 


- $ 


1,472,117 

388,275 

1,860,392 

13,123,368 



Based on Governmental Accounting Standards Board (GASB) Statement No. 3, investments 
with the New Hampshire Public Deposit Investment Pool are considered unclassified. At this 
time, the Pool's investments are limited to short-term U.S. Treasury and U.S. Government 
Agency obligations. State of New Hampshire municipal obligations, certificates of deposit from 
Al/PI-rated banks, money market mutual funds (maximum of 20% of portfolio), overnight to 30- 
day repurchase agreements and reverse overnight repurchase agreements with primary dealers or 
dealer banks. 

PROPERTY TAXES 

The property tax year is from April 1 to March 31 and all property taxes are assessed on the 
inventory taken in April of that year. The 2003 property tax levy was based on a net assessed 
valuation as of April 1, 2003 of $494,815,008. State Education Taxes were based on a State-wide 
equalized valuation of $490,738,008. In connection with the setting of the tax rate. Town Officials, 
with the approval of the New Hampshire Department of Revenue Administration, establish and 
raise through taxation an amount for abatements and refunds of property taxes, known as overlay. 
This amount is reported as a reduction in tax revenue and is adjusted by management for any tax 
reserves at year-end. 



94 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



$ 


6.80 




10.31 




4.64 




1 IQ 


$- 





The tax rate for the year ended June 30, 2004, was as follows: 

Municipal Portion 
Local School Tax Assessment 
State Education Tax Assessment 
County Tax Assessment 



Property taxes collected by the Town include taxes levied for other governmental entities as 
follows: 

Newmarkfit SrhnnI Distrirt: 
Lx)cal School Di strict Assessment $ 5 , 1 00,97 1 

State Education Tax Assessment ?. , ?76,?56 



Rockingham County: 
Lx)cal Tax Assessment 598,982 

Pass-Through State Shared Revenue (10,991 ) 



$7,377,227 



587,991 

^7Q6S91« 



The responsibility for the collection of taxes rests with the Town and tax amounts must be remitted 
to other municipal entities as requested. Any amounts due at year end are reported in these 
financial statements as Intergovernmental payables. 

The Town subscribes to the semi-annual method of tax collection as provided for by RSA 76:15-a. 
Under this method, tax bills are sent on or around June 1 and November 1 of each year, with 
interest accruing at a rate of 12% on bills outstanding for more than 30 days. The June 1 billing is 
considered an estimate only and is one half of the previous year's tax billing. The remaining 
balance of taxes due is billed in the fall after the State Department of Revenue Administration has 
calculated and approved the Town's tax rate for the fiscal year. 

As prescribed by law, within 18 months of the date assessed, the Tax Collector places a lien on 
properties for all uncollected property taxes in the following year after taxes are due. The lien on 
these properties has priority over other liens and accrues interest at 18% per annum. If property is 
not redeemed within the 2-year redemption period, the property is tax -deeded to the Town. During 
the current year, the Tax Collector on May 1, 2004 placed liens on related properties for all 
uncollected 2003 tax accounts not otherwise protected by court decree. 



95 



TOWN OF NEWMARKET, NEW HAMPSHIRE 

Notes to Financial Statements 
June 30, 2004 



TAXES RECEIVABLE 

Taxes receivable at June 30, 2004, are as follows: 

TTnrnllprtp.fl Tax es rfz-w nf2004) 
Property 
Resident 

Land Use Change 
Timber Yield 

TTnrpHppmp.fi Tav p.s (iindp.r lax lien) 
Levy of 2003 
Levy of 2002 

F.ldp.rly and Disabled I .lens 

Reserve for non-current taxes receivable 



$4,693,043 

36,347 

8,500 

L222 



111,431 



$4,739,117 



143,381 

n .9 ^6 

4,898,454 

__gjm83fi) 



ACCOUNTS RECEIVABLES 

Other receivables as of June 30, 2004 are as follows: 
Accounts receivables as of December 31, 2004 are as follows: 

Accounts 
Ambulance services 
Water services 
Wastewater services 
Solid waste services 
Other 

Less: Allowance for non-current receivables 







Business- 


Governmental 




Type 


ActiMties 




Activities 


$ 40,019 


$ 




- 




76,478 


- 




77,309 


- 




18,844 


30,693 




- 


70,712 




172,631 


(21,792) 




- 


$ 48,920 


S_ 


172,631 



96 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



INTERGOVERNMENTAL RECEIVABLES 

Amounts due from other governmental entities representing various grants and allocations 
receivable at June 30, 2004 were as follows: 

Gowrnmental 
ActiMties 



Federal Government 
State of New Hanpshire 
Other local governments 



$ 



53,053 
19,510 
39,426 



$ 111,989 



INTERNAL BALANCES ~ INTERFUND RECEIVABLES/PA YABLES 

Individual fund interfund receivable and payable balances at June 30, 2004 are as follows: 



Governmental Activities: 

General Fund 

Special Revenues Fund: 

Public Library 

Pistol Permits 

Recreation Revolving 

Conservation Commission 
Capital Projects Fund: 

Main Street Enhancements 

Department of Justice Federal Equity Sharing 

Waterfront CDBG 

Open Space 

Public Works & Fire Department Complex 

Downtown Business District 

Black Bear Business Park 
Expendable Trusts Fund: 

Capital Reserve - Municipal Transportation Improvement 
General Fund Trust - Health insurance Activities 

Business-type Activities: 

Water Treatment 
Wastewater Treatment 
Solid Waste 
Parking Meters 
Private-purpose Trust: 
Cemetery Trusts 



Internal 


Internal 


Balance/ 


Balance/ 


Interfund 


Interfund 


Receivahlp 


Payable 


$2,045,686 


$1,363,255 




18,181 


70 




71,322 





644,307 

47,000 
188,980 



435 



150,329 
237,188 

23,623 



39,706 



7,110 



648,020 

612,565 

31 



659,794 



45,074 



97 



15 704 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



FIXED ASSETS 

A summary of changes in fixed assets for the fiscal year ended December 3 1 , 2004 is as follows: 

Governmental Activities 





Beginning 










Ehdng 




Balances 




Additions 




Deductions 


Balances 


Land 


$ 3,000,000 


$ 


850,000 


$ 


- 


$ 3,850,000 


Buildings & Other Structures 


2,000,000 










2,000,000 


Construction in Progress 
Equ5)nient 


1,922,886 
1,020,000 




2,946,072 






4,868,958 
1,020,000 


Vehicles 


2,077,300 




65,000 






2,142,300 


Infrustructure 


50,000,000 




- 




- 


50,000,000 



Less: Accumulated Depreciation 



Land 

Buildings & Other Structures 

Vehicles 

Infrastructure 

Less: Accumulated Depreciation 



60,020,186 
(9,688,370) 



3,861,072 
(710,230) 



$ 50,331,816 $ 3,150,842 $ 



63,881,258 
(10,398.600 ) 

$ 53,482,658 



Business-Type Activities - Water Treatment 



Addtions 



Beginning 
Balances 

$ 400 

2,400,000 

18,000 

5,050,409 

7,468,809 
(3,126,972 ) _ 

$ 4,341,837 $ 269,375 $ 



Deductions 



Ehding 
Balances 



449,827 



449,827 
(180,452) 



$ 400 

2,400,000 

18,000 

5,500,236 

7,918,636 

(3,307,424 ) 

$ 4,611.212 



Business-Type Activities ~ Wastewater Treatment 



Beginning 
Balances 



Additions 



Deductions 



Less: Accumulated Depreciation 



4,199,579 
(1,164,938) 



286,579 
(133,256) 



$ 3.034.641 $ 153,323 $ 



Ehding 
Balances 



Land 


$ 340.000 


$ 


- $ 


- $ 340,000 


Buildings & Other Structures 


1.850.000 






1,850,000 


Vehicles 


63,500 






63.500 


Infrustructure 


1.946.079 




286,579 


2.232,658 



4,486.158 
(1,298.194 ) 

$ 3.187,964 



98 



TOWN OF NEWMARKET, NEW HAMPSHIRE 

Notes to Financial Statements 
June 30, 2004 



RISK MANAGEMENT 

The Town is exposed to various risks of loss related to torts; theft of, damage to, or destruction of 
assets, errors or omissions, injuries to employees, and natural disasters. During the fiscal year, the 
Town was a member of the following public-entity risk pools, currently operating as a common risk 
management and insurance programs for member Towns and school administrative units. 

The New Hampshire Public Risk Management Exchange (Primex ) Workers' Compensation 

and P/C GROUP are pooled risk management programs under RSA 5-B and RSA 281 -A. The 
following is a summary of worker's compensation and property/liability coverages provided during 
the fiscal year by Primex " , which retained $500,000 of each loss. The Board has determined to 
self-insure the aggregate exposure and has allocated funds based on actuarial analysis for that 
purpose. 

7. TTie Workers ' Compensation and Employers ' Liability policy includes: 
Workers' Compensation: 

Statutory Coverage 
Employers' Liability: 

Bodily injury by accident, $2,(X)0,000 each accident; 
Bodily injury by disease - $2,000,000 each employee 

2. The combined liability package policy includes: 
Property: 

Blanket limit - all risk replacement cost, $1,000 deductible 
Auto: 

Non-owned, hired auto. Any leased or owned autos scheduled: ACV for comp/collision, $250/$250 

deductible, except busses at $500/5500 deductible 

Liability: 

$150,000/$500,000 per occurrence; if not subject to RSA 5G7-B, then $1,000,000 per 
occiHTence/$2,000,000 annual aggregate 

Errors & Omissions: 

Claims made basis. Claims seeking damages, $1,000,000 per claim; $2,500 deductible, Defense only 
claims, $100,000 per claim/$300,000 annual aggregate; $2,500/$5,000 deductible; then 100% covered to 
$40,000; then 50/50 share to $75,000; then 100% covered to $100,000 

Crime: 

Faithful performance blanket bond $100,000; Treasurer's bond $100,000, if listed 
Umbrella: 

If listed; School, College, and University Underwriters, Ltd. NH- 1998-001 
Boiler & Machinery: 

As listed, building limits, broad form 

The Member Participation Agreement permits Primex to make additional assessments to 
members should there be a deficiency in Trust assets to meet its liabilities. At this time, the Trust 
foresees no likelihood of an additional assessment for this or any prior year. Claims have not 
exceeded insurance coverage in any of the past years. 

99 



TOWN OF NEWMARKET, NEW HAMPSHIRE 

Notes to Financial Statements 
June 30, 2004 



LIABILITIES 

AGENCY DEPOSITS 

Amounts held for others at June 30, 2004 were as follows: 

Agency Funds 

Newmarket School District 
Capital Reserve Funds $ 382,763 

Developers' Performance Bonds 57,624 

Employee Benefit Plan Assets: 
Deferred Compensation Plan -icma 258,596 

Deferred Compensation Plan - Nationwide 129,679 



^ S^Sft^^ 



DEFERRED REVENUE 



Deferred Revenue at June 30, 2004 were as follows: 

2004-2005 fiscal year Property taxes billed on May 15, 2004 $6,107,948 
Impact Fees 217,150 

Other 222 

DEFINED BENEFIT PENSION PLAN 

Full-time employees participate in the State of New Hampshire Retirement System (the System), a 
multiple-employer contributory pension plan and trust established in 1967 by RSA 100-A:2 and is 
qualified as a tax-exempt organization under Sections 401(a) and 501(a) of the Internal Revenue 
Code. The plan is a contributory, defined benefit plan providing service, disability, death and 
vested retirement benefits to members and their beneficiaries. Substantially all full-time state 
employees, public school teachers and administrators, permanent firefighters and permanent police 
officers within the State of New Hampshire are eligible and required to participate in the System. 
Full-time employees of political subdivisions, including counties, municipalities and Towns, are 
also eligible to participate as a group if the governing body of the political subdivision has elected 
participation. 

The New Hampshire Retirement System, a Public Employees Retirement System (PERS), is 
divided into two membership groups. State or local employees and teachers belong to Group I. 
Police officers and firefighters belong to Group II. All assets are held in a single trust and are 
available to pay retirement benefits to all members. Benefits available to each group, funding 
policies, vesting requirements, contribution requirements and plan assets available to pay benefits 
are disclosed in the System's annual report available from the New Hampshire Retirement System 
located at 4 Chenell Drive ~ Concord, NH 03301-8509. 



100 



TOWN OF >fEWMARKET, NEW HAMPSHIRE 

Notes to Financial Statements 
June 30, 2004 



The payroll for employees covered by the System for the year ended June 30, 2004, was 
$2,167,046; the Town's total payroll was $2,616,175. Contribution requirements for the year ended 
June 30, 2004, were as follows: 

State of New Hampshire $ 30,125 

Town's Portion 141,853 

Employees' Portion 138,004 

DEFERRED COMPENSATION PLAN 

Deferred Compensation Plan - The Town offers its employees deferred compensation plans through 
the International City Manager's Association and Nationwide Insurance Company. Both plans 
were created in accordance with Internal Revenue Code Section 457. The plans, available to all 
employees, permit employees to defer a portion of their salary until future years. The deferred 
compensation is not available to employees until termination, retirement, death, or unforeseeable 
emergency. Plan assets and corresponding liabilities to employees for deferred compensation is 
recorded as agency funds. Plan assets are reported at fair market value. 

Both plans are administered by independent companies and the Town remits all compensation 
deferred to this administrator for investment as requested by the participant employees. All 
compensation deferred and funded under the plans, all investments purchased and all income 
attributable there to are solely the property and rights of the Town (until paid or made available to 
the employee or other beneficiary), subject only to the claims of the Town's general creditors. 
Participants' rights under the plan are equal to those of general creditors of the Town in an amount 
equal to the fair market value of the deferred account for each participant. It is the opinion of 
Management that the Town has no liability for losses under the plans but does have the duty of due 
care that would be required of an ordinary prudent investor. The Town believes that it is unlikely 
that it will use the assets to satisfy the claims of general creditors in the future. 



101 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



LONG-TERM DEBT 



Changes in General Long-Term Debt The following is a summary of the Town's general long- 
term debt transactions for the fiscal year ended June 30, 2004: 







Balance 
July 1, 

2003 


IS! 


iued 




Retired 




Balance 

June 30, 

2004 


Due 

Within 

One Year 


Governmental Activities: 
Bonds and Notes Payable 
Landfill aosure& 
Long-Term Maintanance 


$ 


3,540,000 
902,000 






$ 


215,000 
41,000 


$ 


3,325,000 
861,000 


$ 175,000 
41,000 






4,442,000 








256,000 




4,186,000 


216,000 



Business-Type Activities: 
Major Enterprise Funds 
Bonds and Notes Payable 
Water Treatment 
Wastewater Treatment 





885,000 
1,581,761 




195,000 
119,040 


690,000 
1,462,721 


115,000 
119,040 




2,466,761 


- 


314,040 


2,152,721 


234,040 


$ 


6,908,761 $ 


- $ 


570,040 $ 


6,338,721 $ 


450,040 



Long-term Debt Payable. Long-term debt payable at June 30, 2004, is comprised of the following 
individual issues: 



Description of Issue 



Original 
Amount 



Issue 
Date 



Maturity 
DaU 



Rate 



June 30, 
2004 



Governmental Activities: 
Bonds & Notes Payabfe 
General Fund 
Open Space Conservation 
Capital Projects 
Downtown TIF Improvements 

Landfill Cbsure & LT Maintenance 

Business-Type Activities: 
Water Treatment 
Water Facility Bond 
Wastewater Treatment 
Sewer Construction Bond 
Creighton Street Pump/OutfeD Notes 



2,000,000 01/15/03 01/15/23 4.25-4.90 $ 1,900,000 
1.500,000 01/15/03 01/15/23 4.25-4.90 1,425,000 



2,300,000 01/15/89 01/15/10 6.8-6.875 

800,000 08/15/85 08/15/05 8.80-9.90 
1,964,777 03/05/03 01/01/22 3.704 



3,325,000 

861,000 

4,186,000 



690,000 

40,000 

1.422,721 

2,152,721 

$ 6,338,721 



102 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



Annual Requirements To Amortize General Obligation Debt The annual requirements to 
amortize all general obligation debt outstanding as of June 30, 2004, including interest payments, 
are as follows: 



Governmental Activities: 





Fiscal Year Ehding 
December 31, 

2005 




General Obli 


gation Notes and Bonds 






Principal 




Interest 




Total 




$ 


175,000 


$ 


147,088 


$ 


322,088 




2006 




175,000 




139,650 




314,650 




2007 




175,000 




132,213 




307,213 




2008 




175,000 




124,775 




299,775 




2009 




175,000 




117,338 




292,338 




2010-23 
■Type Activities: 




2,450,000 




846,655 




3,296,655 




$ 


3,325,000 


$ 


1,507,719 


$ 


4,832,719 


Business- 
















Fiscal Year Ehding 
December 31. 

2005 




Water Treatment Debt 








Principal 




Interest 




Total 




$ 


115,000 


$ 


47,437 


$ 


162,437 




2006 




115,000 




39,531 




154,531 




2007 




115,000 




31,625 




146,625 




2008 




115,000 




23,719 




138,719 




2009 




115,000 




15,813 




130,813 




2010 

Fiscal Year Ehding 
December 31. 

2005 




115,000 




7,906 




122,906 




$ 


690,000 


$ 


166,031 


$ 


856,031 






Wastewater Treatment Deb 


I 






Principal 




Interest 




Total 




$ 


119,040 


$ 


55,298 


$ 


174,338 




2006 




79,040 




49,770 




128,810 




2007 




79,040 




46,842 




125,882 




2008 




79,040 




43,915 




122,955 




2009 




79,040 




40,987 




120,027 




2010-22 




1,027,521 




266,416 




1,293,937 




$ 


1,462,721 


A. 


503,228 


$ 


1,965,949 



All debt is general obligation debt of the Town, which is backed by its full faith and credit. 
Enterprise Fund debt will be repaid from user fees. 



103 



TOWN OF NEWMARKET, NEW HAMPSHIRE 

Notes to Financial Statements 
June 30, 2004 



Fiscal Year Ehding 




Estimated Landfill Post-Qos 


ute 


Costs 


December 31. 




Principal 




Interest 






Total 


2005 


$ 


41,000 


$ 




- 


$ 


41,000 


2006 




41,000 






- 




41,000 


2007 




41,000 






- 




41,000 


2008 




41,000 






- 




41,000 


2009 




41,000 






- 




41,000 


2010-21 




656,000 






- 




656,000 




$ 


861,000 


$ 




- 


J_ 


861,000 



The Town's Landfill closure construction was completed according to State and Federal regulations 
in 1995. Postclosure monitoring and other costs are estimated at $41,000 per year or $861,000 over 
the next 21 years (30 years from closure). This estimated total current cost of the landfill 
postclosure care is based on the amount that would be paid if all equipment, facilities, and services 
required to monitor and maintain the landfill were acquired as of June 30, 2004. However, the 
actual cost of post-closure care may be higher due to inflation, changes in technology, or changes in 
landfill laws and regulations. 

The State of New Hampshire Department of Environmental Services requires that all entities 
which receive licensing for landfills since 1991 meet general financial assurance requirements. 
The Town has met these requirements. The Town expects to finance the post-closure care costs 
by annual appropriations and fees collected through a pay-per-bag program. 

State Aid 

Under various State of New Hampshire Funding Programs, the Town receives a percent of the 
annual amortization charges on the original costs resulting from the acquisition and construction 
of sewage disposal facilities and water filtration facilities. The following is a summary of 
changes in State Aid receivable for the year ended December 31, 2004: 





Balance 






Balance 


Due 




January 1, 


New 


Grants 


June 30, 


Within 




2004 


Grants 


Receiwd 


2004 


One Year 


Business-Type Activities: 










Major Enterprise Funds 












Water Treatment 


$ 205,235 




$ 34,069 


$ 171,166 


$ 32,487 


Wastewater Treatment 


359,281 




47,781 


311,500 


47781 




$ 564,516 


$ 


- $ 81,850 


$ 482,666 


$ 80,268 



104 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



As of December 31, 2004, the Town is due to receive the following annual amounts to offset debt 
payments: 

Fiscal Year Etacfing For Water Treatment Debt 

December 31, 

2005 
2006 
2007 
2008 
2009 
2010 



Fiscal Year Ehding 
December 31, 

2005 
2006 
2007 
2008 
2009 
2010-22 





Principal 




Interest 




Total 


$ 


32,487 


$ 


- 


$ 


32,487 




30,906 




- 




30,906 




29,285 




- 




29,285 




27,744 




- 




27,744 




26,163 




- 




26,163 




24,581 




- 




24,581 


$ 


171,166 


$ 


- 


$ 


171,166 


For Wastewater Treatment Debt 




Principal 




Interest 




Total 


$ 


47,781 


$ 


13,178 


$ 


60,959 




15,513 




9,768 




25,281 




15,513 




9,193 




24,706 




15,513 




8,619 




24,132 




15,513 




8,044 




23,557 




201,667 




52,289 




253,956 


$ 


311,500 


$ 


101,091 


$ 


412,591 



Bonds or Notes Authorized - Unissued 



Bonds and notes authorized and unissued as of June 30, 2004 were as follows: 



Authorization 



May 12, 1998 ~ Article 8 

May 14, 2002 ~ Article 4 

May 14, 2002 ~ Article 5 

May 13, 2003 ~ Article 3 

May 11,2004- Articles 
March 1994 







Unissued 


Purpose 




Amount 


Black Bear Business Park 






Infrastructure Lnprovements 


$ 


3,250,000 


Water Treatment System 






Infrastructure lnprovements 


$ 


2,150,000 


Wastewater Collection System 






Infrastructure lnprovements 


$ 


800,000 


Downtown lib 






Infrastructure lnprovements 


$ 


1,000,000 


Capital Project 






Renovate McCallen Building 




1,600,000 




$_ 


8,800,000 



105 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



SEGMENT INFORMATION FOR BUSINESS-TYPE FUNDS 

Selected segment information for the Town's Business-type funds for the fiscal year ended June 30, 
2004, was as follows: 





Water 


Wastenater 


Solid 




Recreation 




Treatment 


Treatment 


Waste 


Parking 


Revolving 


Operating revenues 


$ 836,628 


$ 823,237 $ 


205,109 $ 


30,353 


$ 167,658 


Depreciation 


180,452 


133,256 


- 


- 


- 


Operating income(bss) 


214,473 


192,565 


(109,795) 


30,353 


(212,821) 


Change in net assets 


164,596 


296,456 


52,105 


30,639 


(20,770) 


Net working capital 


1,373,026 


776,985 


215,545 


68,573 


40,106 


Total assets 


6,119,618 


4,082,102 


265,187 


68,573 


89,939 


Bonds and other 












bng- term liabilities 


436,321 


1,079,962 


- 


- 


- 


Total net assets(deficit) 


5,547,917 


2,884,987 


215,545 


68,573 


40,160 



FUND EQUITY 

RESERVATIONS OF FUND BALANCES 

Restricted Net Assets/Reserved for Special Purposes - Amounts restricted to fund purposes for 
subsequent year's expenditures representing contractual obligations to purchase and/or legally 
obligated revenues that may only be used for restricted fund purposes were as follows: 

Governmental Activities: 

Special Revenues Fund 

PubHc Library $ 120,909 

Conservation Commission 208,797 

Drug Forfeiture 2,637 

Pistol Permits 3,191 

$ 335,534 



106 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



Capital Projects 
Main Street Enhancements 
Council Public Access 

Departrrent of Justice Federal Equity Sharing 
Open Space 

Public Works & Fire Department Conplex 
Waterfront CDBG 
Downtown Business District 
Black Bear Business Park 



$ 700,054 

38,323 

813 

1,395,395 

(680,289) 

47,000 

1,829,421 

(294,041 ) 

$ 3,036,676 



Expendable Trusts 

Capital and Non-capital Reserves Fund 
Capital Reserves: 

Ambulance 

Works Department 

Fire Department 

Revaluation 

Library 

Roadway Improvement 

Buikling Improvement 

Safety Building 

Downtown Redevelopment 

Recreational Facility 

Waterfront Improvements 

Main Street Roadway 

Police Vehicles 

Municipal Transportation Irrprovement 

Public Works Facility 

etc. 
Non-capital Reserves: 

Riverside Cemetery Maintenance 

Newmarket Veteran's Memorial 

Health Insurance Trust 

Health Trust 



76,445 
185,933 
270,754 

21,093 

74,458 

373,262 

213,943 

6,031 

76,926 
312,858 

86,196 
1 

65,505 

156,486 

201,164 

166 

8,407 

5,275 

963 



$ 2,135,866 
(436,613 ) 
$ 1,699,253 



107 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Notes to Financial Statements 
June 30, 2004 



Private Purpose Trusts - 


Trust funds held 


by the Town and 


Library Trustees 


at December 31, 


2004 for donor-restricted purposes were as follows: 










Non- 


E>q)endable 








expendable 


for Trust 








Ehdo\mient 


Purposes 


Total 


Non-expendable Trusts: 








Town Trusts: 










Cemetery 




$ 404,580 


$ 165,549 $ 


570,129 


Scholarship 




270,933 


16,284 


287,217 


Community cultural 




75,000 


11,214 


86,214 


Downtown infrastructue 


improvements 


1 


- 


1 


Unrealized gain on inves 


tments 


87,396 
837,910 


- 


87,396 




193,047 


1,030,957 


Library Trusts: 










Support of the Newmarket Public Library 


10,000 


23,575 


33,575 



$ 847,910 $ 216,622 $ 1,064,532 



SUMMARY DISCLOSURE OF SIGNIFICANT CONTINGENCIES 

GRANTS 

Amounts received or receivable from grantor agencies are subject to audit and adjustment by 
grantor agencies, principally the Federal government. Any disallowed claims, including amounts 
already collected, may constitute a liability of the applicable funds. The amount of expenditures 
which may be disallowed by the grantor cannot be determined at this time although the Town 
expects such amounts, if any, to be immaterial. 

LITIGATION 

There are various claims and suits pending against the Town, which arise in the normal course of 
the Town's activities. In the opinion of management, the ultimate disposition of these various 
claims and suits will not have a material effect on the financial position of the Town. 



108 



Required Supplementary Information 



109 



Exhibit CI 
TOWN OF NEWMARKET, NEW HAMPSHIRE 

Budgetary Comparison Schedule 

Budget to Actual (Non-GAAP Budgetary Basis) - General Fund 

For the Fiscal Year Ended June 30, 2004 



All amounts are expressed in American I 


')ollars 














Budgeted Amounts 


Actual 


Variance With 




Original 


Final 


Final Budeet 


REVENUES 












Taxes 




3,112,518 


3,112,518 


3,480,397 


367,879 


Licenses and permits 




1,053,385 


1,053,385 


1,351,465 


298,080 


State support 




513,193 


513,193 


511,327 


(1,866) 


Federal support 




1,000 


87,466 


86,466 


(1,000) 


Charges for services 




312,312 


312,312 


278,073 


(34,239) 


Miscellaneous 




59,360 


59,360 


32,803 


(26,557) 




5,051,768 


5,138,234 


5,740,531 


602,297 


EXPENDITURES 










Current: 












General Government 




1,570,560 


1,570,560 


1,587,426 


(16,866) 


Support services: 












Public safety 




1,277,372 


1,363,838 


1,313,954 


49,884 


Highways and streets 




611,901 


611,901 


593,088 


18,813 


Health 




78,052 


78,052 


112,103 


(34,051) 


Welfare 




47,360 


47,360 


47,360 




Culture and recreation 




44,720 


44,720 


44.720 




Conservation 




864 


864 


864 




Economic development 




13,000 


13,000 


8,029 


4,971 


Debt service 




226,315 


226,315 


226,315 




Capital outlay 


der) expenditures 


1,502.712 


1,535,789 


1,418,330 


117,459 




5,372,856 


5,492,399 


5,352,189 


140,210 


Excess of revenues over(un 


(321,088) 


(354,165) 


388,342 


742,507 


OTHER FINANCING SOURCES (USES) 










Transfers in 




170,000 


203,077 


198,281 


(4,796) 


Transfers out 


s 


(978,912) 


(978,912) 


(1,068,379) 


(89,467) 




(808,912) 


(775,835) 


(870,098) 


(94,263) 


Net change in fund balance: 


(1,130,000) 


(1,130,000) 


(481,756) 


648,244 


Unreserved Fund balances - 


• beginning 

• ending 


2.176,399 


2,176,399 


2.176,399 




Unreserved Fund balances ■ 


1,046.399 


1,046,399 


1,694,643 


648,244 



110 



TOWN OF NEWMARKET, NEW HAMPSfflRE 

Note to Required Supplementary Information - Budgetary Reporting 
June 30. 2004 

The budgetary comparison schedule - Budget to Actual (Non-GAAP Budgetary Basis) presents 
comparisons of the original and final legally adopted budget with actual data on a budgetary basis. 

General Budget Policies 

General governmental revenues and expenditures accounted for in budgetary funds are controlled 
by a formal integrated budgetary accounting system in accordance with various legal requirements 
that govern the Town's operations. The Town votes appropriations by official ballot in accordance 
with State Statutes and its Town Charter. Appropriations are made on an annual basis for the 
General and all significant Special Revenue Funds. Project-length financial plans are adopted for 
all Capital Project Funds. Except as reconciled below, budgets are adopted on a basis generally 
consistent with the modified accrual basis of accounting. Management may transfer appropriations 
between operating categories as they deem necessary, but expenditures may not legally exceed 
budgeted appropriations in total. Unexpended balances of special articles for specific purposes may 
not be transferred. All annual appropriations lapse at year-end unless encumbered. In the case of 
emergency expenditures, over-expenditures are allowed under the provisions of the Municipal 
Budget Law (RSA Chapter 32) if prior approval is secured from the State Department of Education. 
State statutes require balanced budgets, but provide for the use of beginning unreserved fund 
balance to achieve that end. In the fiscal year 2003-04, $1,130,000 beginning General Fund balance 
was applied for this purpose. 

Encumbrances 

Encumbrance accounting, under which purchase orders, contracts, and continuing appropriations 
(certain projects and specific items not fully expended at year-end) are recognized, is employed in 
the governmental funds. Encumbrances are not the equivalent of expenditures and are therefore 
reported as part of the fund balance at June 30 and are carried forward to supplement appropriations 
of the subsequent year. Amounts recorded as budgetary expenditures in the Budgetary Comparison 
Schedule {Exhibit CI) are presented on the basis budgeted by the Town. Since there were no 
encumbrances at the beginning or end of the fiscal year, those reported in conformity with generally 
accepted accounting principles in the Statement of Revenues, Expenditures and Changes in Fund 
Balances (Exhibit B3) were the same. 



111 



Individual Fund Financial 
Statements and Schedules 



112 



Schedule D la 
TOWN OF NEWMARKET, NEW HAMPSHIRE 

General Fund 

Detailed Schedule of Estimated and Actual Revenues 
For the Fiscal Year Ended June 30. 2004 



t exprested in Amencan DoUari 



REVENUES 
Taxes 

Property 

Land Use 

Resident 

Timber yield 

Payments in lieu of taxes 

Excavation tax 

Other taxes 

Interest and penalties on delinquent taxes 

Overlay 

Licenses and permits 

Business licenses and permits 

Motor vehicle fees 

Building permits 

Franchise fees 

Other licenses, permits and fees 

State Support 

Shared revenue block grant 
Meals and rooms tax distributions 
Highway block grant 
Railroad tax 
Other 

Federal Support 

Homeland security grant 
Dmg task force 
Resource officer 
Other grants 

Charges for Services 

Income From Departments 
General Government Services: 
Planning & zoning fees 
Other 
Public safety services: 
Police department 
Amublance 
Fire department 
Dispatch 
Other 

Miscellaneous 

Sale of municipal property 

Interest on investments 

Rents of property 

Insurance dividends and reimbursements 

OTHER FINANCING SOURCES 
Operating transfers in - Interfund Transfers 
Nonexpendable Trust Funds ■ 
Cemetery Perpetual Care 
Capital & Noncapital Reserve Funds - 
Public Works Facility (for Suflex Property) 
. Public Safely (for Suflex Property) 
Buildmg Improvement 
Public Works Department 
Public Works Facility 

Total revenues and other financing sources 
Unreserved Fund Balance Used to Reduce Tax Rate 
Toul revenues and use of fund balance 



Orlfliul 


RSA 198:2«b 


Actual 


Over 


& Final 




iGAAP 


(Uiidtr) 


Budtel 


AufhortaitJoiis 


Baslsj 


Budetl 


3,348,771 




3.385.520 


36.749 


30.000 




45.825 


15,825 


57,000 




54.705 


(2.295) 






1.227 


1.227 


57.829 




60.487 


2,658 


620 




2.718 


2,098 



50.000 
(431.702) 
3.112,518 



1.000 



1.000 



20.000 



1.130.000 
6.351.768 



63.526 
(133.611) 



3.480.397 



86.466 



86.466 



15,204 



13.526 
298.091 



367.879 



935,000 




1.158.453 


223.453 


30,000 




84.445 


54,445 


73,000 




96.621 


23.621 


15.385 




11.946 


(3,439) 


1.053.385 




1.351.465 


298.080 


125.579 




125,579 




252.117 




252.117 




133.466 




130,842 


(2.624) 


2,031 




2.031 








758 


758 


513.193 




511,327 


(1,866) 




38,758 


38,758 






8,855 


8,855 






38.853 


38.853 





(1.000) 



(1.000) 



20.000 


27.676 


7.676 


2.525 


1.042 


(1.483) 


93.950 


104.746 


10,796 


70,000 


76.710 


6.710 


6.000 


6.305 


305 


58.181 


61.594 


3,413 


61.656 




(61.656) 


312,312 


278,073 


(34.239) 


1.000 


211 


(789) 


45,000 


22.595 


(22.405) 


9.360 


9,997 


637 


4.000 




(4.000) 


59,360 


32.803 


(26,557) 



(4,796) 



50.000 




50,000 




100,000 




100.000 






21.577 


21.577 






4.500 


4.500 






7.000 


7,000 




170,000 


33.077 


198,281 


(4,796) 


5,221.768 


119,543 


5,938,812 


597,501 



113 



Schedule Dlb 

TOWN OF NEWMARKET, NEW HAMPSHIRE 

General Fund 

Detailed Statement of Appropriations, Expenditures and Encumbrances 
For the Fiscal Year Ended June 30, 2004 



all numbers are expressed in American Dollars 



EXPENDITURES 

Current 
General Government 
Executive 

Election, Registration & Vital Statistics 
Financial Administration 
Revaluation of Property 
Legal Expenses 
Employee Benefits 
Planning and Zoning 
General Government Buildings 
Cemeteries 
Insurance, not otherwise allocated 

Public safety 
Police Department 
Drug Task Force Grant Expenses 
Fire Department 

Building Inspection (code enforcement) 
Emergency management 
Homeland Security Grant Expenses 

Highways and streets 
Administration 
Highways and Streets 
Vehicle Maintenance 
Bridges 
Street Lighting 

Health 
Health Administration 

Welfare 
Social Service Agencies 

Culture and recreation 
Recreational Programs 
Patriotic Purposes 

Conservation 
Conservation Commission 

Economic development 
Economic Development 

Debt service 
Principal of long-term debt 
Interest expense - long-term debt 







Expenditures 


(Over) 


Voted 


RSA 198:20b 


Net of 


Under 


Appropriadons 


Authorizations 


Refunds 


Budget 



189,662 

120,036 

175,944 

59,112 

30,500 

650,060 

75,425 

192,601 

25,720 

51,500 



1,570,560 



1,029,191 

177,857 

68,074 

2,250 



1,277,372 



349,839 
77,700 

154,762 

100 

29,500 



182,826 

119,712 

175,246 

58,811 

54,750 

668,571 

78,450 

175,164 

24,946 

48,950 



1,587,426 



38,853 
8,855 



38,758 



1,020,178 

8,855 

176,871 

68,044 

1,248 

38,758 



86,466 



1,313,954 



333,523 

68,798 

164,030 

26,737 



6,836 
324 
698 
301 
(24,250) 
(18,511) 
(3,025) 
17,437 
774 
2,550 



(16,866) 



47,866 

986 

30 

1,002 



49,884 



16,316 
8,902 
(9,268) 
100 

2,763 



611,901 


593,088 


18,813 


78,052 


112,103 


(34,051) 


78,052 


112,103 


(34,051) 


47,360 


47,360 




47,360 


47,360 


- 


42,920 
1,800 


42,920 
1,800 


- 


44,720 


44,720 


- 


864 


864 




864 


864 


- 


13,000 


8,029 


4,971 


13,000 


8,029 


4,971 


140,000 
86,315 


140,000 
86,315 


- 


226,315 


226,315 


- 



114 



Schedule D lb 

TOWN OF NEWMARKET, NEW HAMPSHIRE 

General Fund 

Detailed Statement of Appropriations, Expenditures and Encumbrances 
For the Fiscal Year Ended June 30, 2004 



all numbers are expressed in American Dollars 






Expenditures 


(Over) 




Voted 


RSA 198:20b 


Net of 


Under 




Appropriations 


Authorizations 


Refunds 


Budget 


Facilities acquisition and construction 










Land and Improvements: 








_ 


Suflex property acquisition 


850,000 




850,000 


_ 


Machinery, vehicles & equipment 








. 


Fire/Rescue equipment 


24,000 




24,000 


. 


Police vehicles 


30,000 




25,575 


4,425 


Public works vehicle 


137,500 




137,500 


_ 


ISO facilites 


26,665 




26,215 


450 


Buildings 








. 


Public works facility improvements (Crf) 




33,077 


33,077 


. 


Improvements other than buildings 








_ 


Roadway improvements 


145,000 




95,000 


50,000 


Paving 


153,338 




106,321 


47,017 


Sidewalks 


50,000 




35,918 


14,082 


Revaluation 


20,000 




20,000 


. 


Telecommunications 


41,209 




39,724 


1,485 


Waterfront improvements 


25,000 




25,000 


_ 




1,502,712 


33,077 


1,418,330 


117,459 



Operating transfers out - Interfund transfers 
Special revenue 
Public Library 

Capital & Noncapital Reserves: 

Ambulance 

Fire Department 

Library 

Road Improvement 

Building Improvement 

Safety Building 

Downtown Redevelopment 

Recreational Facility 

Waterfrom Improvement 

Police Vehicles 

Mun Transportation Impr 

Public Works Facility 

Business-type Funds: 

Solid Waste 
Recreation 



201,593 

4,802 
41,607 
20,880 

68,377 
60,000 
29,500 
121,400 
25,000 
20,309 

60,000 

159,958 

165,486 



194,043 

4,802 
41,607 
20,880 
50,000 
68,377 
60,000 
29,500 
121,400 
25,000 
20,309 
47,017 
60,000 

159,958 
165,486 



7,550 



(50,000) 



(47,017) 



978,912 



1,068,379 



6,351,768 



119,543 



6,420,568 



(89.467) 
50,743 



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Schedule D3a 
TOWN OF NEWMARKET, NEW HAMPSfflRE 

Balance Sheet 

Expendable Trusts Fund 

June 30, 2004 



All numbers are expressed in American Dollars 



ASSETS 

Investments 
Interfund receivable 
Prepaid items 

LIABILITIES AND 
FUND BALANCES 

Liabilities: 
Interfund payable 

Fund balances: 
Reserved for: 
Special purposes, reported in: 
Expendable Trusts 
Unreserved(deficit), reported in: 
Expendable trust funds 



Expendable 


Trusts 




Capital & 

Noncapital 

Reserves 


Health 
Trust 


Total 


2,135,431 
435 


123,726 
99,455 


2,259,157 

435 

99,455 


2,135.866 


223,181 


2,359,047 



2,135,866 



659,794 



659,794 



659,794 



659,794 



2,135,866 





(436,613) 


(436,613) 


2,135,866 


(436,613) 


1,699,253 


2,135,866 


223,181 


2,359,047 



120 



Schedule D3b 
TOWN OF NEWMARKET, NEW HAMPSfflRE 

Statement of Revenues, Expenditures, and Changes in Fund Balances 
Expendable Trusts Fund 
For the Fiscal Year Ended June 30, 2004 



All numbers are expressed in American Dollars 



REVENUES 

Charges for services 
Miscellaneous 

EXPENDITURES 

Current: 
General government 

Excess (deficiency) of revenues 
over (under) expenditures 

OTHER FINANCING SOURCES (USES) 

Transfers in 
Transfers out 

Net change in fund balances 
Fund balances - beginning 
Fund baiances(deficits) - ending 



Expendable Trusts 



Capital & 

Noncapital 

Reserves 



Health 
Trust 



Total 



31,152 


518,301 
639 


518,301 
31,791 


31,152 


518,940 


550,092 


1,185 


871,588 


872,773 


1,185 


871,588 


872,773 


29,967 


(352,648) 


(322,681) 


548,892 
(593,238) 




548,892 
(593,238) 


(44,346) 


- 


(44,346) 


(14,379) 
2,150,245 


(352,648) 
(83,965) 


(367,027) 
2,066,280 


2,135,866 


(436,613) 


1,699,253 



121 



Schedule D4a 
TOWN OF NEWMARKET, NEW HAMPSfflRE 

Combining Statement of Changes in Assets and Liabilities 

All Agency Funds 

For the Fiscal Year Ended June 30, 2004 



All amounts are expressed in American Dollars 



ASSETS 

Cash and equivalents 
Investments 

LIABILITIES 

Agency deposits: 
Newmarket School District 
Capital Reserve Funds: 
School Account 

Newmarket School Improvement 
Developers' Performance Bonds 
Employee Benefit Plan Assets: 
Section 457 Deferred Compensation Plan - icma 
Section 457 Deferred Compensation Plan - NaUonwide 



Beginning 






Ending 


Balance 


Additions 


Deductions 


Balance 


47,863 


215 


72 


48,006 


695.228 


85,428 




780,656 


743,091 


85,643 


72 


828,662 



378,870 


3,887 


6 




47,863 


9,833 


212,003 


46,593 


104,349 


25,330 



72 



382,757 

6 

57,624 

258,596 
129,679 



743,091 



85,643 



72 



828,662 



122 



SCHEDULE El 
TOWN OF NEWMARKET, NEW HAMPSHIRE 

Enterprise Fund - Water Treatment 

Statement of Revenues, Expenditures and Changes in Fund Balances 

For the Fiscal Year Ended June 30, 2004 



All amounts are expressed in American Dollars. 
















Capital 


Total Town 


Restatements 


GAAP 






Reserve 


Budgetary 


and 


(Accrual) 




Operations 


Fund 


Basis 


Reclassifications 


Basis 


OPERATING REVENUE 












Charges for services 












Water sales 


760,576 




760,576 




760,576 


Entrance fees 


30,000 




30,000 




30,000 


Job works & materials 


914 




914 




914 


Municipal charges 


39,790 




39,790 




39,790 


Administrative charges 


5,348 




5,348 




5,348 




836,628 




836,628 




836,628 


OPERATING EXPENSE 












Wages and benefits 


248,591 




248,591 




248,591 


Professional services 


42,945 




42,945 




42,945 


Chemicals & supplies 


17,635 




17.635 




17,635 


Operations & maintenance 


125,668 




125,668 




125,668 


General and administrative 


6,864 




6,864 




6,864 


Depreciation 








180,452 


180,452 




441,703 




441,703 


180,452 


622,155 


Operating Income(Loss) 


394,925 




394,925 


(180,452) 


214,473 


NONOPERATING INCOME(EXPENSE) 












Interest income 




5,467 


5,467 




5,467 


State aid graiits 


34,069 




34,069 


(34,069) 




Debt service: 












Principal 


(115,000) 




(115,000) 


115,000 




Interest 


(55,344) 




(55,344) 




(55,344) 


Capital outlay 


(115,624) 


(334,203) 


(449,827) 


449,827 





Income(Loss) Before Contributions and Transfers 

CONTRIBUTIONS AND TRANSFERS 

Intra-fund transfers, net 

Net Income(Loss) 
Net Assets - Beginning 
Net Assets - Ending 



(251,899) 


(328.736) 


(580,635) 


530,758 


(49,877) 


1 143,026 
(56,743) 


(328,736) 
56,743 


(185,710) 


350,306 


164,596 


(56,743) 


56,743 








86,283 
1.080,221 


(271,993) 
561,028 


(185,710) 
1,641,249 


350,306 
3,742,072 


164,596 
5,383,321 


1,166,504 


289,035 


1,455,539 


4,092,378 


5,547,917 



Analysis of Net Assets December 31: 




Investments 


992,564 


Accounts receivable 


76.478 


Interfund receivable(payable) 


150.329 


Fixed assets {net of accumulated depreciation) 




Accounts payable 


(28.000) 


Accrued payroll and benefits 


(4.705) 


Contracts payable 


(20.162) 


Long-term debt: 




Unpaid pnncipal 




State grants receivable 





1,166,504 



289,035 



1,281,599 

76,478 
150,329 

(28,000) 

(4,705) 

(20,162) 



4,611,212 



(690,000) 
171,166 



2004 

1,281,599 
76,478 
150,329 
4,611,212 
(28,000) 
(4,705) 
(20,162) 

(690,000) 
171,166 



289,035 



1,455,539 



Unrestricted 



Restrlc«d lor Capital 
Outlayf 



Invested In Capital 

Assals, Net ol Related 

Debt 



Total Net Assets 



2003 

1,546,165 
56.591 
86,029 

4,341,837 

(43,307) 

(4,229) 



(805,000) 
205,235 



4,092,378 5.547,917 5,383,321 



123 



SCHEDULE E2 
TOWN OF ^fEWMARKET, NEW HAMPSHIRE 

Enterprise Fund - Wastewater Treatment 

Statement of Revenues, Expenditures and Changes in Fund Balances 

For the Fiscal Year Ended June 30, 2004 



All amounts are expressed in American Dollars. 



OPERATING REVENUE 

Charges for services 
Wastewater user charges 
Entrance fees 
Other 

OPERATING EXPENSE 

Wages and benefits 
Professional services 
Chemicals & supplies 
Operations & maintenance 
General and administrative 
Depreciation 

Operating Income(Loss) 



Income(Loss) Before Contributions and Transfers 

CONTRIBUTIONS AND TRANSFERS 

Intra-Fund Transfers 

Net Income(Loss) 
Net Assets - Beginning 
Net Assets - Ending 





Capital 


Total Town 


Operating 


Reserve 


Budgetary 


BudEet 


Fund 


Basis 


745,621 




745,621 


37,000 




37,000 


40,616 




40,616 


823,237 




823,237 


255,305 




255,305 


70,075 




70,075 


50,437 




50,437 


116,276 




116,276 


5,323 




5,323 



497,416 



325,821 



NONOPERATING INCOME(EXPENSE) 




Interest income 


64 


State aid grants 


206,123 


Debt service; 




Principal 


(119,040) 


Interest 


(61,918) 


Capital outlay 


(77,380) 



Restatements GAAP 

and (Accrual) 

Reclassifications Basis 



745,621 
37,000 
40,616 



497,416 



325,821 



7,403 



(209,199) 



133,256 



133,256 



(133,256) 



823,237 



255,305 
70,075 

50,437 

116,276 

5,323 

133,256 



630,672 



192,565 



7,467 




7,467 


206,123 


(47,781) 


158,342 


(119,040) 


1 19,040 




(61,918) 




(61,918 


(286,579) 


286,579 





(52,151) 


(201,796) 


(253,947) 


357,838 


103,891 


273,670 
(23,000) 


(201,796) 
23,000 


71,874 


224,582 


296,456 


(23,000) 


23,000 








250,670 
28,235 


(178,796) 
748,135 


71,874 
776,370 


224,582 
1,812,161 


296,456 
2,588,531 


278,905 


569,339 


848,244 


2,036,743 


2,884,987 



Analysis of Net Assets December 31: 




Investments 


10,302 


Accounts receivable 


77,309 


Interfund receivable(payable) 


237,188 


Fixed assets (net of accumulated depreciation) 




Accounts payable 


(13,906) 


Accrued payroll and benefits 


(5,697) 


Contracts payable 


(26,291) 


Long-term debt: 




Unpaid principal 




State grants receivable 





278,905 



569,339 



579,641 

77,309 

237,188 

(13,906) 

(5,697) 

(26,291) 



3,187,964 



(1,462,721) 
311,500 



2004 

579,641 
77,309 
237,188 
3,187,964 
(13,906) 
(5,697) 
(26,291) 
(1,462,721) 
311,500 



2003 

758,366 
49,355 
17,412 
3,034,641 
(38,848) 
(4,685) 
(5,230) 
(1,581,761) 
359,281 



569,339 



848,244 



2,036,743 2,884,987 2.588,531 



Unrestricted 



Restrlced for Capital 
Outlays 



invested In Capital Assets, 
Net ol Related Debt 



Total Net Assets 



124 



CURBSIDE PICKUP SCHEDULE 


04/18/2005 


TOWN OF NEWMARKET, NH 












MONDAY 


TUESDAY 


WEDNESDAY 








Barberry Coast 


Bennett Way 


Alyce Drive 


Bass Street 


Birch Drive 


Ash Swamp Road 


Bay Road 


Brandon Drive 


Bald Hill Road 


Bayview Drive 


Colonial Drive 


Beatrice Lane 


Beech Street 


Creighton Street 


Balsam Way 


Beech Street Ext. 


Durell Drive 


Briallia Circle 


Boardman Avenue 


Edwin Lane 


Camp Lee Road 


Carolyn Drive 


Exeter Street/Rte. 108 


Candice Lane 


Cedar Street 


Folsom Drive 


Channing Way 


Central Street 


Forbes Road 


Doe Farm Lane 


Chapel Street 


Gerry Avenue 


Fogg Circle 


Church Street 


Great Hill Drive 


Grant Road 


Cushing Road 


Great Hill Terrace/Gordon Avenue 


Hamel Farm Drive 


Dame Road 


Hersey Lane 


Harvest Way 


Elder Street 


Huckins Drive 


Heartwood Circle 


Elm Court 


Kimball Way 


Hersey Lane (Grant Rd. side) 


Elm Street 


Ladyslipper Drive 


Hilton Drive 


Forest Street 


Ledgeview Drive 


Jacob's Well Road 


Oilman Avenue 


Lita Lane 


Johnson Drive 


Gonet Drive 


Maple Street 


Joy Farm Lane 


Granite Street 


Maplecrest 


Kielty Drive 


Grape Street 


Mockingbird Lane 


Lang's Lane 


Ham Street 


Moonlight Drive 


Lee Hook Road 


Ham Street Ext. 


Mount Pleasant Street 


Madison Lane 


Lafayette Avenue 


New Road 


Merrill Lane 


Lamprey Street 


Oak Street 


Neal Mill Road 


Lincoln Avenue 


Pond Street 


Norton Wood 


Main Street 


Prescott Street 


Pendergast Road 


Mastin Drive 


Railroad Avenue 


Raymond Lane 


Moody Point Road 


Sandy Lane 


Schanda Drive 


Nichols Avenue 


^Sewall Lane 


Shady Lane 


North Main Street 


Short Street 


Turkey Ridge Road 


Oak Knoll 


South Main Street 


Wadleigh Falls Road/Rte. 152 


Packers Falls Road 


Stanorm Drive 


Wiggin Drive 


Pine Street 


Tasker Lane 


Winslow Drive 


Piscassic Street 


Wadleigh Falls Road/Rte. 152 




River Street 


Young's Lane 




Riverbend Road 






Rock Street 






Salmon Street 






Sanborn Avenue 






Smith-Garrison Road 






South Street 






Spring Street 






Stevens Drive 






Washington Street 






Water Street 






Woods Drive 







125 



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