April 1, 1983 - March 31, 1985 Officers and Trustees 1 April 1985 - 31 March 1986 Randolph P. Barton, Chairman* Stuart W. Pratt, Vice Chairman^ Richard S. West, Vice Chairman Peter B. Seamans, Secretary Stanley J. Lukowski, Treasurer^ Anne Famam, President Term expires 1986 Mrs. George G. Loring Richard M. Candee H. Gilman Nichols Mrs. Emerson T. Oliver Edward H. Osgood Term expires 1987 Dr. Thomas A. Askew, Jr. Dr. John J. Fox Peter B. Seamans Francis P. Story Richard S. West Term expires 1988 Dr. James Amsler Mrs. W. Benjamin Bacon Mrs. John Ballou Richard S. Mintum Herbert G. Howard Term expires 1989 Randolph P. Barton C. Richard Carlson Stanley J. Lukowski Stuart W. Pratt Frederic A. SharC* 1. Elected by a vote of the Board of Trustees 10/23/85. 2. Chairman 4/23/85-10/23/85. 3. Elected by a vote of the Board of Trustees 10/23/85. 4. Treasurer 4/23/85-10/23/85. Honorary Conway C. Felton Albert M. Goodhue Trustees Kevin B. Harrington William L. Saltonstall Honorary Silver Costumes Furniture and Pewter Military Collections Paintings Curators Martha Gandy Fales John R. Burbidge Dean A. Fales, Jr. Malcolm Johnson Nina Fletcher Little &ex annual report April 1 , 1983 - March 31, 1985 e e» s* Mi zi /«?»!> * ?•> ' , 1 ■ Contents Officers and Trustees Cover II Report of the President 5 Report of the Director 7 Collections 10 Education 14 Membership and Development 1 6 Buildings and Grounds 18 Report of the Treasurer 2 1 Auditor's Report 22 Calendar of Events 33 Gifts and Grants for Special Purposes 36 Rooster Club Members 39 Holyoke Club Members 40 Donors to the Annual Appeal 41 Donors to Museum Collections 46 Donors to the James Duncan Phillips Library 47 Corporate Membership 5 1 Library Museum Pass Program 53 Friends of Salem Witchcraft 54 Essex Institute Committees 56 Essex Institute Staff 57 Essex Institute Volunteers 59 Essex Institute By-Laws 60 President Edward H. Osgood , NBC News Anchorman Tom Brokaw and Director Anne Farnam prior to Mr. Brokaw delivering the George S. Parker lecture , December 1984. At a Corporate Members party , Trustee Mimi Ballou chats with John Hooper of Salem Laundry and Mr. and Mrs. Sumner Jones from Eastern Savings Bank. Report of the President The last two years have been a period of great change and great progress. We have made a major acquisition for our collections through the purchase of the C. E. Frazer Clark Hawthorne Collection. We now have the world's preeminent collection of Hawthorne's books and other memorabilia. It is a resource which will endure for many generations to come. Such an outstanding acquisition explains and enhances our institutional mission to collect, preserve, and interpret the history of Essex County. Our great collections require a sound financial base from which to operate, and we have made many important accomplishments in the financial area. Our membership is growing and so is the response to the annual appeal, which reached $60,000 in fiscal year 1985. To all of our members and friends we are most grateful. The Council has made substantial changes in our portfolio that have greatly increased our income. We achieved budgetary savings in several areas. We have generated new earned income through our beautiful new shop, which each year has met its financial goals. Thanks to a new summer admissions ticket structure our income is up at a time when tourism has been generally down in the area. Showing a profit in its second year, the Cotting- Smith Assembly House has been beautifully refurbished, thanks to a number of generous donors, and it is now in use as a function facility. As our business increases we intend to remain thoughtful of our Federal Street neighbors. I hope that as members you will take advantage of this wonderful new facility. We collaborated with the Masconomo Council 1232, Knights of Columbus of Manchester, and Landry and Arcari in a most successful Oriental Rug Sale which generated income for both nonprofit organizations. This year we also sold 78 Federal Street, a small, nonhistoric house. After investigation into alternative uses we decided this was the best solution. All of these activities combined have served to reduce our deficit by half in this last fiscal year. Our goal next year is to continue in this vein. Other changes have occurred in the area of staff and trustee members. Bryant and Carolyn Tolies left in March 1984 after almost ten years. During Bryant's tenure, considerable progress 5 was made in staffing, in refurbishing our properties, and in improving the presentation of our collections. Bryant has gone to a position as head of the Museum Studies Program at the University of Delaware. We thank him and Carolyn for their many accomplishments on our behalf and wish them every success for the future. Curator Anne Famam was appointed acting director as of April 1, 1984, and a search committee was formed consisting of trustees and staff. After interviewing several candidates it was decided that Anne had demonstrated her abilities as acting director, and she was chosen to lead the Institute. She has successfully restructured the organization of the staff to change the Institute's emphasis on the library, houses, and museum as somewhat separate entities to a stronger emphasis on our collections as a single entity interpretive of Essex County history. During this year the Council has also restructured itself and changed its name to Board of Trustees to be more in keeping with other similar organizations and to create a stronger position for our future development. Eight councilors have retired, and I wish to thank them all for their hard work on our behalf: Frederick S. Allis; W. Gardner Barker; Cornelius C. Felton; Kevin B. Harrington; Mrs. Wilbur T. Moulton; William L. Saltonstall; William C. Wheaton, and Nicholas Xanthaky. I know their loyalty to the Institute continues. In preparing further for the future of the Institute, the Council commissioned a funding feasibility study by J. Donovan Associates in January 1985. In the process of many interviews in Essex County and beyond, Mr. Donovan identified many friends of the Institute, new and old, and the areas in which we must strive to improve. These and other recommendations we see as our goals for the ensuing year. Edward H. Osgood President 6 Report of the Director The last two years at the Essex Institute have been marked by notable change. As with any such activities involving many people, there have been many exciting factors, some regrets, and many accomplishments. Much of the change has come about as a result of implementation of the recommendations of a long-range planning process begun in 1982. The general objectives of this plan were to continue our traditional mission of collecting, preserving, and interpreting Essex County history; to develop a wider audience for all Institute programs; to create a more lively institutional image; and to establish a better financial base by increasing operating revenue. Much of the implementation went on just inside the front door! With the opening of the museum shop at a gala member's reception on June 28, 1983, the Essex Institute joined the growing ranks of museums today whose merchandising activities not only support the institution financially, but also expand the reach of then- programs. Our new shop, vastly expanded from the two counters so ably operated by the former Ladies Committee for several years, attracted many new visitors and purchasers in its first year and has achieved its financial goals. Stocked with gifts which reflect the Institute collections, an important selection of traditionally crafted items by local makers, and hundreds of books on art, decorative arts, and local history, including Essex Institute publications, it is an achievement of which we can all be proud. Also just inside the front door are a new admissions desk and telephone system which have greatly improved communication inside and outside the building. Our new appearance helps us to greet visitors with professionalism and confidence. In addition we have recognized the importance of our corporate members by the installation of a roster of their names in the front hall. As a result, every person who walks in the front hall can recognize the generosity of the more than 100 shops, companies, and business firms who generously support the Essex Institute each year. Perfecting our new front hall image, the curatorial department reinstalled the grand staircase with works of art that reflect the 7 importance of Essex County history and Salem. On center stage, so to speak, is the weather cock made by Thomas Drowne, c. 1789, for Salem’s East Church. Regilded to its former glorious appearance, it stands high above the marble staircase. The rooster weathervane, adopted in 1983 as our institutional symbol, now enhances all communications on paper from the Essex Institute. In order to better express the richness and variety of our programs and collections, a new "family” of brochures was designed and implemented for the museum and historic houses, the library, and the education department. Thousands of these brochures have been distributed to schools, libraries, tourist centers, and hotels around the region and beyond, an essential public relations activity. Since July 1984, when I was appointed director, the expansion of the Essex Institute's role within its various communities has been a major goal of everyone in the institution. During the summer of 1984 we operated a Salem Visitor Information center, staffed by volunteers, in the storefront of the Bray House on Brown Street. Between 100 and 200 people a day came in asking about Salem and the Essex Institute. In September we hired a function manager of the beautifully refurbished Cotting- Smith Assembly house at 138 Federal Street. The house has become a valuable and enjoyable "outreach" program which also produces income through rentals. To build our own program activities, a staff committee was organized in May 1984. We are now able to plan a year in advance for our events, which allows for better communication and participation on everyone's part. Increasingly we are cooperating with other museums and historic sites in Salem, Essex County, and the metropolitan Boston area. Every year we loan numerous artifacts for special exhibitions to other institutions. Joint programming with other institutions is a high priority: in December the Visiting Nurses Association of Salem and the Essex Institute collaborated on Christmas in Salem, a festive event in which the houses and museum were decorated by members of several garden clubs and were viewed by about 1,500 visitors. February 1985 was China month in Salem, celebrated by special events at our own Cotting-Smith Assembly House, the Peabody Museum, and Salem State College. Members of the staff have actively participated in several civic committees working with the city to better serve the many hundreds of thousands of visitors who come each year. In addition we have worked closely with the Chamber of Commerce, and we have welcomed a number of local clubs and organizations using our facilities for their own parties and 8 meetings. Service to all kinds of visitors— members, volunteers, researchers, genealogists, school children, senior citizens, families, tourists-is at the heart of the Essex Institute. The people on our doorstep who enjoy our exhibitions and learn from them and our extensive library resources strengthen our purpose. The past year has also been spent on building our internal resources to deal more effectively with our expanding public role. It has been an energetic and exciting year. The Council of the Essex Institute rewrote the by-laws and in the process gave themselves a new name: Board of Trustees. Twenty people, including the officers, now constitute the Board of Trustees. A new structure with corporate titles of chairman, vice-chairman, and president (formerly the director) has been created. Each trustee can serve two consecutive four-year terms and each officer has a defined number of two-year terms. The committee structure is more flexible in that the board has the authority to create committees as needed. These and other changes are designed to bring a new vitality to the Essex Institute for years to come. The staff organization has also been changed. This year's annual reports reflect that change which officially took place on April 1 with the new fiscal year. Five departments, including collections, education, development, administration, and buildings and grounds, now administer and carry out the day-to-day work of the Institute. Better channels of communication and an institution more focused on articulating our intellectual mission to collect, preserve, and interpret the history of Essex County will result from this restructuring. In conclusion, the last two years have been a period of change and growth to which many people have contributed. We all miss those on the staff and board who have left our midst, most especially Bryant F. Tolies, Jr., who served as director from 1975 to 1984, and members of the Council who retired this year, as Mr. Osgood has noted. Their dedication and hard work over many years have made the Essex Institute more compelling than ever. Anne Farnarn Director 9 Collections The former museum, library, and publications staffs are now merged into one collections department charged with carrying out the central focus of the Essex Institute mission: to collect, preserve, study and interpret the material culture— books, documents, paintings, furniture, clothing, and decorative arts-reflective of the activities of Essex County people since the 17th century. It is a voluminous responsibility that challenges all of our imaginations each day of the year. In the collecting area we have been extremely active over the last two years-more acquisitions have been made by donation and purchase than ever before in the same period of time. Added to our holdings were 1,023 printed items or collections, of which the most significant acquisition was C. E. Frazer Clark's Nathaniel Hawthorne collection of over 8,000 books, pamphlets, periodicals, prints, photographs, and manuscripts; 85 manuscript items or collections; and 948 objects which were acquired by gift or purchase for the museum collections. Significant gifts include an extensive collection of photographic views of China during the Boxer Rebellion; 25 photographs of the Ernest Fenollosa and related families; the records and packaged products of the By field Snuff Mill and Pearson Woolen Mill; the diaries of Edith Abbott; the Peirson family papers; and the Samaritan Society records. In addition, the official records of the Salem Fire and Police department have been placed on deposit for safekeeping. Gifts to the museum collections included several pieces of Salem Federal-period furniture, the most important being a sofa made by Jonathan Peele Saunders with carving on the center of the top rail by Samuel Mclntire. The sofa was illustrated in the proceedings of the 1957 Mclntire symposium. Other notable gifts include: a silver 1781 Phi Beta Kappa key awarded to Joseph Peabody; a bisque walking doll in its original box from "Au Paradis des Enfants," Paris; a self-portrait by Salem-born artist Harry Sutton; an H. Bolton Jones watercolor entitled "Off Nahant;" a large oil painting, "View of the City of Leyden," by Salem artist George Elmer Browne; a complete World War II uniform and equipment totaling some 62 separate items used by Capt. Ralph Dronsfield of Beverly; and a wide variety of clothing, mostly from the twentieth century, which partially completes the list. To our many donors we are most appreciative. With funds from several sources, including several generous individuals and the Willoughby I. Stuart memorial funds, 228 objects were purchased in the last two years for the museum 10 collections. In an unusual transaction we purchased a 17th-century Salem chest from another museum, the New Hampshire Historical Society; it was one of the few pieces with a known history in the collection of Katherine Prentiss Murphy that was sold at auction by that institution. The largest purchase consisted of 8 1 objects purchased from the estate of Hildred E. Parker of Salem. All of the acquired items descended in the family of her husband, Francis T. Parker, and were originally owned by various members of the Saunders, Tuckerman, Saltonstall, and Parker families. The most important item in this group is a c. 1840 bronze-and-crystal 12-light chandelier. Believed to have been made in Boston, the fixture originally hung in the drawing room of the Capt. Thomas Saunders house at 39 Chestnut Street; a looking glass attributed to Stillman Lathrop, once owned by Leverett and Mary Saltonstall and several pieces of Boston-made presentation silver were also a part of this purchase. In the important areas of cataloging and preservation much has been accomplished in the past two years; it is these activities which make the collections accessible to the public and preserve them for perpetuity. Preservation begins with careful handling and good storage conditions. This year the new ceramics and glass storage area was completed, with new shelving, sink, and work area, and all of the collections have now been moved to their new location above the portrait gallery. With these collections out of the main storage area in the basement of Plummer Hall, a new five-year plan to improve this older storage area was prepared. The walls, ceiling, and floor will be painted, and new shelving units and furniture storage platforms will be installed. When completed, this reorganization will increase furniture storage by 130% and shelving space by 40%, a significant gain in solving our overcrowded storage problems. In addition to this project, the entire Vaughan doll and toy collection was removed from the Quaker Meeting House in the garden, where it has been on display since 1947. The adverse effects of this location caused the deterioration of some of the more delicate items, especially the textiles. This important collection, along with other pieces from the doll and toy collection, will be researched, organized, and conserved in anticipation of a new permanent exhibition in the main building. Significant progress has been made in the cataloging and conservation of the manuscript collections. Now in the fourth year, a substantial grant from the National Endowment for the Humanities has funded this ongoing project. When it is finished, more than two-thirds of the Institute's maritime-related collections will have 11 been cataloged, conserved as necessary, and housed in a manner consistent with professional archival standards. Thousands of new catalog cards and subject headings have been created, along with registers and histories detailing the scope of content of each collection. Such improved access to the collection will foster new scholarship for generations to come. In addition, several generous contributions toward the cataloging and conservation of specific family collections have allowed us to work in other nonmaritime related collections. Annually more than 3,000 people make use of the resources of the James Duncan Phillips library of the Essex Institute. Although use of our genealogical materials and the photograph collections continues year around unabated, special research topics have included biographical work on Nathaniel Hawthorne, Frank Benson, Ernest Bowditch, Jones Very, Philip English, and Abijah Northey. Broader Essex County topics included New England women in the evangelical movements of the 17th and 18th centuries; Salem and Lynn Quakers; rum trade and drinking patterns; Salem Church music; 19th-century tailors and seamstresses; coroner's inquests in New England. Maritime subjects researched include Northwest coast trade, Canton trade, seamen's occupational mobility, black American seafarers, formation of early maritime insurance companies, and Salem and the slave trade. As research topics such as these reach publication, they contribute significantly to our knowledge of the past, and they also identify the rich resources of the Essex Institute collections. An equally important means of interpreting the history of Essex County is through the collections on display in the museum galleries and historic houses. During the last two years significant changes have been made in our special and permanent exhibitions in both the museum and the houses, and we are actively planning for new directions in the future. In the museum one side of the main gallery, opposite George Francis Dow's period rooms, has been completely reinstalled to interpret themes in Essex County history from the 17th century to the early 20th century. This project included the production of our award-winning audiovisual orientation program, "Reflections of the Past: Stories from the Essex Institute," and a thematic gallery guide to the museum. It was funded by the National Endowment for the Humanities. The Institute also received a $14,681 planning grant from the National Endowment for the Humanities to research and develop a new interpretation plan for the nine historic buildings and surrounding landscape adjacent to the Institute's main museum- 12 library building. Completed in 1984, the report contains a series of recommendations to improve the interpretation of the historic houses and other buildings so that they illuminate more effectively the domestic life and thought in Salem during the 1690-1830 period, while touching upon important aspects of the town's social and cultural history. Recommendations are also being made on how to improve signage, traffic flow patterns, guide training, and visitor services. A distinguished team of historians including Lucinda Brockway, Richard Candee, Nancy Carlisle, Wendy Cooper, Benjamin Larabee, Jane Ny lander, and Ellen Rothman worked with Institute staff members in preparing the study. Implementation of this study has already begun with new ticket and guided tour procedures. We have continued research on the Gardner-Pingree House that was carried out by the consulting services of the Society for the Preservation of New England Antiquities under the direction of Sara Chase and Morgan Phillips. They undertook a complete paint analysis in the Gardner-Pingree house. Doing an extensive on-site examination, followed by laboratory analysis, they were able to determine the original wall and woodwork treatment in various interior spaces as well as colors used on exterior details. Their exciting findings revealed that a sophisticated and fashionable color scheme was employed after this Mclntire masterpiece was completed in 1805. The Gardner-Pingree House kitchen, which has never been restored or open to the public, was also the subject of research by a Boston University intern working with the curator and special projects carpenter. The original fireplace wall of the inner kitchen, long ago covered over, was exposed, revealing what was for 1804 an up-to-date modem cooking facility that included a Rumford Roaster. It was also determined that the second outer kitchen is also part of the original house. Publishing the history of Essex County is yet another important means of interpretation. A major monograph, Architecture in Salem: An Illustrated Guide , by former Director Bryant F. Tolies with Carolyn K. Tolies, was released in June, 1983. Detailing the architecture of the city through three centuries of its development, the book is also a well-designed and well-thought- out walking tour guide. Two booklets in the ongoing series on our collections were published: the Salem Witchcraft Trials by Katherine W. Richardson, editor of publications, and Silver at the Essex Institute by Martha Gandy Fales, honorary curator of silver. The latter received support from the National Endowment for the Arts matched by thirteen generous corporate members. 13 In 1984, the Essex Institute Historical Collections celebrated its 125th year of publication, making it the oldest historical society quarterly in continuous publication. It is a record of which we can all be proud. Dean T. Lahikainen Curator of Collections Education Education is central to the Essex Institute’s mission to interpret the collections and the history of Essex County to our many constituents: members, local residents, visitors from afar, schoolchildren, and people of all ages. Since 1978 the education department has developed its programs and services into a recognized asset in the local community and beyond. Lectures, multimedia presentations, and other outreach activities are planned on a routine basis; more than 15,000 school children a year take advantage of specially researched and coordinated history programs at the Institute or in their classrooms; between 50 and 75 adult bus groups who visit each year are guided through our galleries and houses, and in addition we plan special events and trips for our own members to other sites. All of our special events serve to focus public attention upon one or more aspects of the Institute's collections and increase our visibility within the local community. In addition to the above programs and activities, the department has developed and maintained an active schedule of cooperative programs with regional museums, libraries, historical societies, and social service organizations. During the past year educational programs have been jointly sponsored with the Peabody Museum of Salem, the House of the Seven Gables Settlement Association, Salem Maritime National Historic Site, the Bostonian Society, the Old South Meeting House, Andover Historical Society, Manchester (Massachusetts) Historical Society, New Hampshire Genealogical Society, New Hampshire DAR, Rhode Island Historical Society, New England Museum Association, Dedham Historical Society, Saugus Historical Society, Braintree Historical Society, Canterbury Historical Society of Canterbury, Connecticut, and many others. In each case the department lecturer has served not only to educate audiences, but to increase their awareness of the Institute and its collections. 14 One reason for the sustained growth of the department's attendance has been its continued involvement with the North Shore Maritime Heritage Grant Project funded by the Massachusetts Council on the Arts and Humanities. Working closely with the staff of the education department of the Peabody Museum--who coordinate the project grant--the Institute has established its maritime-related programs-”Before and After the China Trade" and "Domestic Life of Maritime Families"-as essential components in the curriculums of many local teachers. The grant provides cost-free visits for classes from the middle schools of Marblehead and Salem, as well as for elementary schools from Swampscott and Lynn. In the last two years program development has proceeded with curriculum materials being prepared for two new offerings: "Oral History Methodology and the Immigrant Experience" and "Shoe Making in Lynn: 1800-1900." These presentations bring our total list of thematic programs up to fifteen-including "Life Ashore and At Sea," which is offered in conjunction with the Peabody Museum. In February 1985 teacher- training workshops were held on "Using museum resources in teaching geography." In April the statewide Massachusetts Council on Social Studies Annual History Day was held at the Institute and the Peabody Museum with almost 500 students in attendance. As part of the reorganization of the Institute staff, the education department will now recruit, train, and supervise the seasonal historic house guides. They form an important part of our interpretive program. As always we are deeply indebted to our staff of volunteer educators, Doris Clarke, Jean Arlander, Joanne McKay, and Barbara Whitmore, and to the student interns who have helped to develop new curriculum. Their knowledge and enthusiasm and their many contributed hours make the Essex Institute experience rewarding for the thousands of schoolchildren and other visitors who come through our doors. K. David Goss Curator of Education 15 Membership and Development The establishment of this new department consolidates a variety of formerly independent activities to achieve important new goals communicating and promoting the Essex Institute to a broader public. Greater awareness of our mission will mean greater community participation and support, assuring our growth and prosperity in the future. In creating a development department, the Essex Institute has brought itself in line with most other outstanding nonprofit organizations across the nation. The work of the development department this year, carried out with the help of many dedicated volunteers and donors, contributed much to the vitality of the whole Institute. Membership, which constitutes the most loyal core of support for cultural institutions, is a primary focus of the new department. About 1,500 memberships in various categories are renewed annually, and in the last year 228 new memberships were issued, including 15 businesses as new corporate members. The corporate membership roll has increased to about 130 since its beginning in 1978. Many corporate members generously supplement their dues with additional support-both financial and in- kind services—that enables us to better serve the public. Two highly successful special events, initiated this fiscal year with the assistance of corporate members, are scheduled to become annual affairs. In April an oriental rug sale, cosponsored by the Institute with the Masconomo Council 1232, Knights of Columbus of Manchester, and corporate member Landry and Arcari, benefited both nonprofit organizations. A 300th birthday party and harvest festival for the John Ward House were held in September 1984 with support from Roger Griffiths Caterers, Carlson Real Estate, Holyoke Insurance Company, Salem Five Cents Savings Bank, Salem News Publishing Company, and Shetland Properties. Many members and the general public enjoyed participating in 17th- century New England life with the New English Song and Daunce Companie of Marlboro, Massachusetts. Such special events create lively opportunities to involve new audiences and to reacquaint our old friends with the unique qualities of the Institute's facilities and collections. Conducting the Annual Appeal is another major activity in the development effort. This year our annual appeal, mailed in early October, yielded $60,350 from 366 generous members and friends. Seventy were new donors, and 115 donors generously increased their previous year's gift. The recently established giving clubs, the Holyoke Club and the Rooster Club, continue to grow, and 16 members of each were invited to special celebrations. To all of the donors who are listed in this report, we are most appreciative. The development office seeks gifts and grants for special purposes from foundations and from state and federal agencies such as the Massachusetts Council on the Arts and Humanities and the National Endowment for the Humanities. As these sources become more sophisticated in their operations, so does the Essex Institute in its continuing effort to identify and approach new sources of funding. Public relations, an important departmental function, focuses on communicating the Essex Institute to the broadest audience possible through the media and by working with community resources. During the last year weekly releases were sent to newspapers, magazines, radio, and television. A 30-second spot, derived from the Essex Institute award-winning multimedia show "Reflections of the Past " was repeatedly shown on network TV channels in Boston. We have continued our work in the Salem Museums Collaborative, actively promoting Salem sites and assisting the North of Boston Tourist Council. In addition we have participated in Chamber of Commerce activities and in a new city¬ wide effort to promote Salem by establishing a Heritage Trail for tourists and designing and locating billboard advertisements in the Greater Boston area. Volunteers are crucial to the life of the Essex Institute, for it is they who help perform many essential day-to-day tasks and guide the future of the institute. With their assistance we reach out to the community in a most meaningful way. The development department recruits, organizes, and monitors volunteer activities. Seventy- seven people generously gave 5,948 hours, in fiscal year 1983-84, while in 1984-85, 54 volunteers gave 4,214 hours. Since a full¬ time staff person works 1900 hours in a year, it is easy to see how essential volunteer contributions are to the library, the museum, the publications office, the education program, the development effort, and the museum shop. Volunteers are annually honored at a Valentine’s Day coffee hour and at a new Salem Museums Volunteer Day in April during National Volunteer week. It has been a busy and productive year. To all who have participated as generous volunteers and donors, we are deeply thankful. Your support is what makes the Essex Institute a rich and vital cultural and community resource. 17 Joan H. Bacall Director of Development Buildings and Grounds The department of buildings and grounds, which is responsible for housekeeping, maintenance of buildings and grounds, security of the Institute's historic assets, and many other essential services, underwent reorganization and changes of personnel from 1984 to 1985. Charles Harding joined the administration as superintendent in October 1984, replacing Michael Williams, who left in May. Several other new staff members have joined the department. In addition to providing year-round staffing for general maintenance and security needs, the department expands seasonally to handle special inside tasks and exterior projects relating to the houses, gardens, and grounds. Many major improvements to the buildings took place between 1984 and 1985. The front hall and executive office area of the main building were reconstructed into a new 1,000-square-foot museum shop. The first floor and kitchen of the Cotting-Smith House was refurbished to its earlier decor. With the addition of a large, fully equipped kitchen, small business and social functions may be held at the facility. In the main buildings an energy management system and other heating improvements were installed, saving approximately 2,000 gallons of oil during the first year of operation. Our security systems continue to be improved and updated on an annual basis. Perhaps the most significant improvement accomplished by "in-house" personnel over the past two years was the reshingling of the Ward House roof in wooden shakes, with swirled valleys in an authentic late 17th-century manner. In the process the roofs structure was strengthened, the chimney flashing repaired, and part of the original roof was discovered, changing our opinions on the evolution of the construction of the house. A master landscape plan, completed by the Strawbery Banke Horticultural department, will be implemented as resources become available. The grounds were placed on a scheduled pruning and insect control program. To provide a new residence for the supervisor of security, the Bray House apartment was refurbished. Phase one of a long-term improvement goal of Plummer Hall basement collections storage area made a comer section waterproof, more space-efficient, and cleaner-appearing. 18 Maintenance of historic buildings is an ongoing task. Annual improvements to the buildings assure protection from the effects of weather and create a more attractive appearance. Charles Harding Superintendent, Buildings and Grounds Examining evidence of the 17th-century roof on the John Ward house are (L to R ): Cary Carson of Colonial Williamsburg , J.T. Smith , chief investigator, Her Majesty's Royal Commission on Historical Monuments, and Abbott Lowell Cummings , former director of SPNEA. Photo by Gainsboro. 19 ► - Report of the Treasurer The audited statements of account prepared by Albert W. Dodge, Jr., for the fiscal year March 31, 1985, accompany this report. The books of the Institute are available in the Treasurer's office for examination by any member who wishes to see them. The value of endowment funds of March 31, 1985, was $3,776,358. as compared with $3,057,992. a year ago. Respectfully submitted, Frederic A. Sharf Treasurer 21 ESSEX INSTITUTE FINANCIAL STATEMENTS MARCH 31, 1985 AND 1984 ALBERT W. DODGE, JR. CERTIFIED PUBLIC ACCOUNTANT 38 PORTER STREET - WENHAM, MASSACHUSETTS 01984 617 468-4014 Board of Trustees Essex Institute I have examined the balance sheets of Essex Institute as of March 31, 1985 and 1984 and the related statements of general fund revenues, expenditures and other changes and the summary of changes in fund balances for the years then ended. My examinations were made in accordance with generally accepted auditing standards and, accordingly, included such tests of the accounting records and such other auditing procedures as I considered necessary in the circumstances. In my opinion, the financial statements referred to above present fairly the financial position of Essex Institute at March 31, 1985 and 1984, and the results of its operations and the changes in its fund balances for the years then ended, in conformity with generally accepted accounting principles applied on a consistent basis. By July 17 1985 ESSEX INSTITUTE BALANCE SHEET YEAR ENDED MARCH 31, 1985 r-« co T— 1 CN NO ON 00 o CN ^ o ON 00 m CN O CN rH in CN NO O X co hj- rH m on r^ f-H CN NO in CO in CN r"- NO in ON o nO O' On CN CO rH 1— t O r-C CO CO CN NO CN ON ON co o r-H co in CN CN rH oo m on r** 00 co CO x •« •> •> *> 1 X x X 1 X X x 1 X X XXX - CO 4-> in 00 m On rH ON CN co r— 1 ON m CO CN NO rH o O' rH f^- ON ON .c ON o h* co NO ■ •V X « X X • x x x X X X XXX ■ cO 00 CN O f-H NO in NO o ON r* oo r—l rH CO rH ON O ON NO -a- O' 4-1 COvO h NO CN -tf o CO o 00 CN rH CO NO CN 00 00 on co rs CN o o CN rH CN NO CN CN r-H rH m on r- NO CN H X * s—r x x X CN CO NO rH CO m NO 4** *e- 4* o 00 00 o o o 00 00 00 4H o m in o o o in m in c ON -3- co o o o co co co CD 1 1 1 1 1 1 1 1 1 X l 1 1 1 X 1 1 i 1 • E TD NO o rH r-H rH NO NO r>- 2 c O co co NO NO NO r*. co O 3 CN NO 00 r- 00 3 X ■ C co CO CO co CO w *3 NO NO /— v C co co cn m o CO co (0 C ' 3 CO CN no O NO NO X (DC II . * 1 1 1 * C 3 CO Nl CM o H NO NO U L [4 00 NO r-H NO CN CN O 3 CN CN *4-4 CJ 4* M m in m o NO NO NO r* r- n- m CN CN co CO 00 CN rH rH co ili*l X X I 1 * 1 X -vf rH NO O' O' m CO co r*x o CO CO rH CN O' ON rH x X r-H rH CN 4* ■ 4-» CO Vi CO o* E O cj JZ •H CO > •H 01 O in O CO Z XI H *3 s 3 U-, c (0 0) CD CO CO < c CD h u 3 cj /—s CD VO 4-4 O CD 2 c co o o. •H 3) 4-1 Vi CO CD •H > u o oj w u CL 4-1 CD C 4-1 HH O 0) CD w CJ C 4-> a. to xi X > CD WOQ < •3 E I) C L 3 -H CD u H -Q co *3 0) co o CD Z , O 3 Oh C cj C/3 u •3 1 xJ CO •H CO w o 04 00 CD 4-1 rH CJ *< > c 4-1 00 oc *H CO z *H O c rH CQ rH 2 pH 2 -H w XI 0) O 4-4 rH 4-4 C rH U rH rH /*s a> > *3 > C O CO X (h N-/ CO ^0 4-1 co 3 •H C <0 jO 04 CO •*H CO CO O •H C C 0) *3 4-» CO O 4J Cl -H 4J >k Q 4-> 01 4-4 0) > 4-4 *4H 4-1 4-1 to (D *3 CO **H •o (0 W 3 01 01 4-4 1 Vi r-H 01 4-4 > 4H JZ O c 4-4 CL *44 01 H C CO o E Vi 01 C <4H CQ Vi CO *3 Mt i-H CO o in o in cm CM vO CO CO mj- *— i 00 CO O co vO i£> CO -O’ I— H O' O O CO vO 00 cm r-- oo r- i-H o CM CM m Mf in O' i-H <3- o O' -C O' 4-1 m Mt CM \£) O CO O' r^> cm vo 00 o CM rH O Mt Mt s£> vO r- O' o O' CM m CO CM O' CM CO O r-H o i-h CO O i-H CM f-H 00 *-H vO O' o r- 00 \D s£> f-H m CM O O vO f-H v£> O' vO CM o I-H CM CO CM i-H O 00 o O' CO O m -3- O' CM CM CM CO co O M3- O CO CO i-H NO O' 00 00 in 0- 00 m3 O' m3- M3 vO CO O' O' CO MT r— 00 r"* •-H NO * •* •> - - •* •» • « K - - * • i i - l - 1 » r-H 00 VO 00 Cm •-H m3 CM vO 00 CO 00 i-H o vO O' O M3 CO o CO O CO CM O' O' CM M3 O in m3 r-H 00 CO vO O' o vO m Mt O i-h CM h m3 v£> 00 CM CM f-H m vO M3 co co M3 CM 4-> r-H CO 00 i-H CM rH 00 I-H m3 in in O' O' r-H o •. •> ► H m3 m3 in r- o r-. 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CM CM CM r*^ 00 4-1 in mt O' O' O' O' r* O' in c CO M3 r^* O' O' n- fM. co 0) 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 till 1 1 •> - •> - 1 1 - » • 1 r E *3 CO O co co co o sO ^ C i-h in vO vO m in oo r- O 3 I-H ''3’ m uo o o n- •3 b-. • ■ c CO CO co U «% 00 O' JS o x co t: x o o co CL E O CJ o O oo m — h oo \o m CM O sO CM i-h M3 vO vO UO uo 00 CO sO r- vO O' m h m3 co CM r-H CO O' 00 in i-H r-H O' O' m3 vO CM M3 <■ m CO CM CM M3 in M3 CM 00 O' O' in in in U0 U0 U0 l-H l 1 1 l l l - •> • r> 1 1 1 •> • 1 i •> - •* 1 • o o CO m3 I-H m3 in i-h in co o O' O' r-H f-H oo vO O' 00 00 i-H m3 co co CM CM m3 CM CO O' O' O' •> « V-/ » r-H r-H l-H «e- vy C *3 3 C X 3 x Cx •3 X E CO CL CD CO O !-• 3 3 e o o C Q W o c ai 01 CD C Q w E 0) c > w a. o O 01 o 0) c •H *H Or *3 4.1 u CO •H oc o x: 4-i O C c c rH o 4-1 •H 01 co x: CO CD l-H CO co •o 3 C CO CO -H E X *3 x c o cx O. p co U U W E 01 *H 3 2 X ^ H U U O D e x cm tj .c 3 P -H -H C X r: cl o o w o c co x O C CO o ►. >» *H *3 Cl) C > CO CO *H C X X CO 3 CO x oo o H c 00 CO -H EE3CJXXXC-H4-I PP3*H 333*HC3 UCICOHUkiOD-H^ I0I0 3£^£3^E^C;>U 3 3 O P -H -H *3 0*3 CO 0.-H o o C (X o o H £ X CO CO E co co a; i-i co oor 2: x x j j u exes: co cx CD X 3 cup- co X w X CD > O CD 3 C CD > CD dc CO *o c c o CO -H 4-1 4J *H 1- *3 O *3 cx-s: a. 3 r-H CO CO o cx co O U CD c x 0) o •H X u a> • H CQ IM a» co Q 3 m 00 CO vO vO CO CO CO M3 O' rH CO 3". CM f-H r-' M/ V_-f vy C 0) E CD 4-1 CO O 4-1 00 c CD 01 01 O •I -3 O > c 3 •H f-H i-H 01 01 01 O o o o X CO co 4-1 CD 3 3 PC •H •H CX ao U O 4-1 > v£> xz x: 3 c c 3 *3 •rH a) c o o •o 3 0 01 3 c •3 X O 01 o 2: 01 X 3 U i-H <0 CD o ■d •3 •3 O Cx o CO 14H 4-1 c C C cx 4-1 •> 4H 01 w • 3 3 ■a 3 cx •H *3 W 4-1 X *3 Cx Cx c 00 3 CX O CD O X o 3 C CO CO •H CD 01 •H ra •H G c 3 o X > 01 X CD X 3 3 01 XZ CD (X CD 0) CX * X *3 a •< E rH X3 Q X •H c XJ G 00 P CL 00 3 3 3 3 3 3 •< 3 3 c CJ G X X X X CL U E •H 3 •H c •H 3 3 U G 3 X r-H •H 3 a. 00 X OO 3 3 3 3 W X> C a. Q X 3 X 3 3 X X 3 X c c a HH 3 w W PQ C O CQ E-h Eh QC O CQ O 3 a 3 •H X *3 3 X ■> E 00 •> c m 4-i e> 3 rH 3 3 3 x c CO •• •• *3 0 3 •H N 3 3 > 3 3 *H 3 G •H 3 XI *3 •H X U O O P X U X X 3 X U *3 c r-H o X c •*”> 3 GUO 3 c < 0 3 E-h w 3 •3 -H 3 P P 3 3 3 3 r-H < U r— H *3 "3 P X X i-H 01 DC 3 3 3 3 3 C CJ 3 3 X CQ X CQ Q Q 3 CQ 4-1 X X •• a. > •H •H 3 *3 3 3 •3 3 • • •3 0.0 Z C 3 Q C *3 *3 DC *3 C 3 P 3 P *3 *3 •3 P CJ Cx J Cx < < •< Cx 4 ESSEX INSTITUTE \TEMENT OF CHANGES IN FINANCIAL POSITION YEAR ENDED MARCH 31, 1985 (With Comparative Totals for March 31, 1984) March 31 , March 31, 1985 1984 Sources of Working Capital Deficiency of Support and Revenue Before Capital Additions $( 20,969) $(170,437) Capital Additions 563,797 495,018 Excess of Support and Revenue After Capital Additions 542,828 324,581 Depreciation (Note 6) Deferred Revenue and Restricted Gifts 40,954 33,503 Received in Excess of Expenses Incurred - 28,483 Long-Term Debt - 240,625 Creation of Front Desk Change Fund Net Transfers Between Fund Balance and — 305 Deferred Revenue and Restricted Gifts Received 142,131 120,638 Sale of Fixed Assets 13,303 - 739,216 748,135 Uses of Working Capital Reduction of Long-Term Debt 34,375 34,375 Increase in Fixed Assets 37,413 513,444 Increase in Investments 779,366 230,274 Decrease in Deferred Revenue and Restricted Gifts 31,843 882,997 778,093 Increase (Decrease) in Working Capital $(143,781) K 29,958) Changes in Working Capital, Increase ( Decrease ) Cash (132,471) ( 26,932) Accounts Receivable ( 143) 143 Grants Receivable ( 29,979) 12 , 748 Dividends and Interest Receivable 18,780 20,756 Gift Shop Inventory 13,025 23,869 Prepaid Expenses ( 629) ( 6,094) Accounts Payable and Accrued Expenses ( 13,679) ( 10,059) Membership Dues Received in Advance 1,315 ( 10,014) Current Portion Long-Term Debt - x 34,375) $(143,781) $1 29,958) See accompanying notes to financial statements. 5 ESSEX INSTITUTE NOTES TO FINANCIAL STATEMENTS YEARS ENDED MARCH 31, 1985 AND 1984 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: Nature of Business Essex Institute is a non-profit organization established to display and promote Essex County history through its museum collections, library, period houses and educational programs. The organization is exempt from federal income taxes under Section 501 (c) (3) of the Internal Revenue Code. Fund Accounting The accounts of Essex Institute are maintained in accordance with the principles of fund accounting. This is the procedure by which financial activity is classified for accounting and reporting purposes into various funds. The Institute's records are posted to the following funds: The current fund accounts for all resources over which the governing board has discre¬ tionary control to use in carrying on the operations of the organization in accordance with the limitation of its charter and bylaws except for unrestricted amounts invested in land, buildings and equipment that may be accounted for in a separate fund. The plant fund is used to accumulate the net investment in fixed assets and to account for the unexpended resources contributed specifi¬ cally for the purpose of acquiring or replacing land, building, or equipment for use in the operations of the organization. The endowment fund represents the principal amount of gifts and bequests accepted with the donor-stipulation that the principal be maintained intact in perpetuity, until the occurrence of a specified event, or for a specified period, and that only the income from investment thereof be expended either for general purposes or for purposes specified by the donor. The Institute is reviewing the source of designation of its funds in order to classify the funds between Council-designated (quasi-endowment) funds and donor-designated (true endowment) funds. The Institute I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Fund Accounting (continued) has accounted for the funds and the income thereon in accordance with the restrictions designated by the donor or by the Council . The costs of providing the various programs and other activities have been allocated among the programs and supporting services benefited as shown in the statement of activity and statement of functional expenses. Inventories Inventory consists of merchandise held for resale and is carried at the lower of cost, determined on the first-in, first-out basis, or market. Fixed Assets and Depreciation Land, buildings and equipment are stated at cost when purchased or appraised value when acquired by gift and are recorded in the plant fund. Depreciation of certain buildings and equipment is provided on a straight-line basis over the estimated useful lives of the assets. Investments Investments are stated at cost or, in the case of investments acquired by gift, at the market value at date of receipt of gift. Cost of investments sold is determined on the first-in, first-out method. Gains and losses from sales are reflected in the period on which realized. Investment income is distributed on a unit basis reflecting the ratio thereto of the related funds invested in the pooled portfolio at market value. RETIREMENT PLAN: The Institute participates in contributory retirement plans administered by the Teachers Insurance and Annuity Association (TIAA) and College Retirement Equities Funds (CREF) which cover all designated full-time employees. Plan assets are not included in the Institute's financial statements. Pension expense charged to operations was $7,143 and $9,199 in fiscal 1985 and 1984 respectively. The plan is a defined contribution type plan wherein benefits are based on accumulated contributions. 7 3. SUMMARY OF INVESTMENTS: Cost Market Value Income 1985 Equities Money Market Fixed Income Funds $ 114,955 489,283 3,026,220 $ 163,505 489,283 2,927,650 $ 23,248 26,687 333,832 Total $3,630,458 $3,580,438 $383,767 1984 Equities Money Market Fixed Income Funds $ 482,483 189,423 2,430,048 $1,023,466 189,423 $2,350,996 $ 82,184 9,853 $184,156 Total $3,101,954 $3,563,885 $276,193 4. CASH BALANCES: Cash balances consist of the following as of March 31, 1985 and 1984: 1985 1984 Operating Account $ 35,181 $(12,242) Payroll Account 5,449 1,000 Fiduciary Trust Co. (Income) (137,393) 50,747 Museum Gift Shop 8,010 4,291 Curator Discretionary 464 386 Petty and Other Cash 855 855 Total Current Fund Cash (Deficit) $ ( 87,434) $ 45,037 Fiduciary Trust Co . -Principal Cash (Deficit) $ 206,900 $(43,962) 5. GRANTS RECEIVABLE: A summary of Grants Receivable follows: 1985 1984 National Endowment for the Humani¬ ties Manuscript Grant $ Massachusetts Council on the Arts and Humanities National Endowment for the Humanities-Compound Grant 8,332 $ 25,886 10,625 1,800 $ 8,332 $ 38,311 Total 8 6. FIXED ASSETS ; Components of Fixed Assets are as follows: 1985 1984 Land Buildings and Improvements Period Houses Collections $ 122,715 1,226,150 574,342 356,851 $ 122,715 1,209,234 582,814 341,783 2,280,058 2,256,546 Less: Accumulated Depreciation 134,682 94,326 Total $2,145,376 $2,162,220 During 1984, the Institute commenced depreciation of those capital assets having limited lives. This policy is in accordance with authoritative literature recommended by the American Institute of Certified Public Accountants. Retroactive adjustments were made to reflect the net accumulated depreciation applicable to prior years. The Institute purchased art objects during 1984 aggregating $341,783. The majority of these expenditures are represented by the "Hawthorne Collection" and the "Salem Chest1'. In accordance with accepted procedures, the Institute commenced capitalization of collections and art objects in 1984. These items are not deemed exhaustible and are therefore not depreciated. Depreciation expenses aggregated $40,954 in 1985 and $33,503 in 1984. 7. COMPENSATED ABSENCES: During the course of the year, paid vacations and other compensated absences are accrued and subsequently reduced throughout the year. The amount of the liability at March 31, 1985 and 1984 cannot reasonably be estimated and is therefore not included in the financial statements. 8. LONG-TERM DEBT: A summary of long-term debt follows: 1985 1984 Variable rate note payable, due in semi-annual installments of $17,188 including interest through January 1991, secured by Essex Institute's 9 LONG-TERM DEBT (Continued) 1985 1984 portion of the "Hawthorne Collec¬ tion". The interest rate is the greater of 8% per annum or the prime lending rate less 3%, charged by Citibank, NA. The prime interest rate at March 31, 1985 was 10 1/2%. $206,250 Less current installments of long¬ term debt 34,375 $171,875 Maturities of long-term debt is as follows: 1986 1987 1988 1989 Future Years $ 34,375 34,375 34,375 34,375 68,750 $240,625 34,375 $206,250 (above) Les Petites Dames de Mode, made by John Burbidge, honorary curator of costumes at the Essex Institute , on view November 1984. (left) Mrs. William Wheaton and Mrs. Peter Merry model contemporary fashions from Appleseed's during the opening of the summer exhibition "Fashionable Elegance." Calendar of Events 1983 ■ 1984 April 2, 9, 16. Furniture-making demonstrations. April 5. Lyceum Lecture, "American Furniture and the British Tradition : Essex County and the Rest of the World," by John T. Kirk, Professor of Art History and Artisanry, Boston University. April 23. New England Archivists Annual Meeting. April 26. Annual Meeting. April 29. Lecture on "Dolls of the Essex Institute" by historian Gertrude Freedman. April 30, May 7. Sherry Dubin doll-making workshop. May 7. Rug lecture by Marilyn Friedman. June 8. Publication Party to celebrate the publication of Salem Architecture: An Illustrated Guide and exhibition opening of summer show "Architecture in Salem: A Century of Changing Styles, 1800-1890." June 12. Doll Furniture-making demonstration by Robert and Eleanor Howell of Salem. June 18. Field trip to Baker’s Island. June 28. Gala opening of new Museum Shop. July 7. Reception to celebrate acquisition of Clark collection of Hawthorne papers and materials. July 14. Scenes from the opera, The Crucible. July 15. Field trip to Old Salem Village. August 8-10. Institute for the Study of Local History cosponsored by Essex Institute and Salem State College. September 8. Lecture, "Curator's Choice: A Look at English Country Houses," by Curator Anne Famam. September 28. Lecture, "Silver at the Essex Institute," by Martha Gandy Fales, Honorary Curator of Silver. October 15. Annual Field Trip to the Andover Historical Society, Merrimack Valley Textile Museum and North Andover Historical Society. October 21-22. Seventh Salem Conference on "Massachusetts and Reform: 1828-1861." Salem State College in cooperation with the Essex Institute. November 9. Lecture by George Gloss, proprietor of the Brattle Book Shop on "The Ways and Rewards of Book Collecting." December 2-3. Essex Institute Antiquarian Book and Print Fair. December 8. Annual Christmas Party. December 17. Christmas Workshop; Ornament Making. January 11, 18, 25. Annual Winter Film Festival; selections from the National Geographic Society's "Decades of Decision Series." February 1 & 8. Children's Workshops on 19th-century paper-cutting. February 14. Annual Volunteers "We Love You" Valentine Day party. February 25. Miniature Furniture-making workshop. 33 March 6. Farewell Reception to honor Bryant and Carolyn Tolies. March 7, 14, 21, 28. Ropes Memorial Botanical Lecture Series. March 14. Lyceum Lecture, ’’Poet Charles Olson and the City of Gloucester," by Herbert Kenny, author, poet, and former Boston newspaperman. March 31. Judith Black, storyteller, featured presenter in a "Family Story Hour" of American folk tales. Calendar of Events 1984-1985 April 6-9. Oriental Rug Sale sponsored by Landry & Arcari, the Knights of Columbus, and the Essex Institute. April 24. Annual Meeting. May 20. Education Department Open House to mark the end of the North Shore Maritime Heritage grant project. May 23. Opening of Exhibition, "Fashionable Elegance: The Art of Dress in the 19th Century," and fashion show courtesy of Johnny Appleseed's. June 16, 17. Dublin Seminar for New England Folklife, "Itinerancy in New England and New York." June 22, 23. "Catch the Public Eye," a day-long conference on cable television and the arts in cooperation with the National Federation of Local Cable Programmers. July 11, 18, 25. Weekly craft demonstrations in the museum shop. September 13. Reception to honor new director, Anne Famam. October 12. 17th-Century Eve. Friday evening membership party. October 13. 17th-Century Day Family Day marking the tercentennial of the John Ward House. October 25. "Les Petites Dames de Mode," John Burbidge's costumed mannequins on display through December 1. November 13. "Les Petites Dames de Mode," evening lecture by John Burbidge, Honorary Curator of Costumes. November 29, 30, December 1. Christmas in Salem in collaboration with the Salem Visiting Nurse Association Christmas tour of Institute houses. December 1. 1984 George S. Parker Memorial lecture featuring Tom Brokaw, NBC Nightly News Anchor. December 12. Children's Christmas Party with storyteller, Judith Black. December 15. Education department children's Christmas workshop. January 16, 23, 30. Annual Winter Film Festival, film series on China. 34 February 4. Exhibition Opening, "Faces of China," to June 16. February 6, 13, 20. Film Series on China for students, presented by the education department February 14. Annual Volunteers Valentine Day party. February 21. Chinese "Dim Sum" celebration, featuring Nina Simonds, Chinese culinary expert, at the Cotting-Smith-Assembly House. March 6, 13, 20. Evening Seminars, "Neoclassical Architecture and Decorative Arts in Salem," by Curator Dean T. Lahikainen. March 7, 14, 21. Ropes Memorial Botanical Lecture Series, "Herbs: growing, drying, and cooking," by Patricia Zaido and Mary Milligan. Nina Simonds, expert in Chinese cuisine, demonstrates Dim Sum as part of Essex Institute's celebration of China month. 35 Gifts and Grants for Special Purposes April 1, 1983 • March 31, 1985 I Museum Booklet, Silver at the Essex Institute Beverly Savings Bank, Beverly Eastern Savings Bank, Lynn Essexbank, Peabody Mr. Herbert Gebelein, Boston Heritage Co-Operative Bank Mr. Robert L. McNeil, Jr. National Endowment for the Arts Naumkeag Trust Company, Salem George Peabody Co-Operative Bank, Peabody Salem Five Cents Savings Bank, Salem Shawmut Merchants Bank, Salem Warren Five Cents Savings Bank, Peabody Security System Mr. Campbell Steward Mr. and Mrs. Charles A. Steward Mr. and Mrs. Gilbert L. Steward, Jr. Willoughby I. Stuart and Willoughby H. Stuart, Jr. Memorial Fund Estate of Peggy Stuart Coolidge Mrs. Charles D. Go wing Mack Medical Fund Mrs. Lot M. Hamlin 17th Century Weekend Sponsors Carlson Real Estate Griffiths Catering Holyoke Insurance Company Salem Five Cents Savings Bank Salem News Publishing Company Shetland Properties Crowninshield-Bentley House Endowment Mr. and Mrs. Albert Goodhue Conservation and Cataloging of Library Materials Harriet P. Fowler Papers Mrs. Edwin O. Norwell Mrs. Patricia P. Rendleman 36 Peirson Papers Mrs. Lot M. Hamlin Bentley Collection Katherine M. McDonald Log Book Collection Marine Society of Salem George Peabody Papers Marine Society of Salem Pingree Manuscript Collection Anonymous Mrs. Samuel H. Ordway Mr. and Mrs. Alfred P. Putnam Mrs. Alice N. Wellman Mr. and Mrs. Richard Wheatland, II Mr. Stephen Wheatland Essex Institute Maritime Collections National Endowment for the Humanities Cotting-Smith Assembly House Anonymous Mr. and Mrs. Charles Cotting Mr. and Mrs. John DeLaittre Miss Mary Silver Smith Pingree House Anonymous Mrs. John F. Fulton Mrs. Samuel H. Ordway Mr. and Mrs. David P. Wheatland Mr. Stephen Wheadand James Duncan Phillips Library Fund Mr. and Mrs. Frank L. Brooks Curator's Discretionary Fund Frederic A. and Jean S. Sharf Mr. and Mrs. Edward H. Osgood Mr. William L. Saltonstall 37 Education Program Anonymous Commonwealth of Massachusetts Council on Arts and Humanities, Merit Aid and Cultural Resources Programs George S. Parker Memorial Lecture Fund Parker Charitable Foundation Interpretative Plans for the Museum and Historic Houses Two grants from the National Endowment for the Humanities French bisque walking doll, c. 1910, with her original box from Aux Paradis des Enfants, Paris. 38 Rooster Club Unrestricted Contributions of $500 or more (April 1, 1983 - March 31, 1985) Anonymous Dr. and Mrs. W. Benjamin Bacon Mr. W. Gardner Barker Miss Dorothy A. Brown Mrs. William Chisholm Mr. and Mrs. Charles E. Cotting Mrs. U. Haskell Crocker Dr. Elizabeth DeBlois Mr. and Mrs. Edwin W. Dennis Miss Elizabeth R. Famham Miss Ruth R. Famham Mr & Mrs. Cornelius C. Felton, Jr. Fiduciary Trust Company Mrs. Charles D. Go wing Holyoke Mutual Insurance Company Mrs. Hubert A. Howson Mr. Russell W. Knight Lechmere Mr. Richard L. Ledstrom Commander and Mrs. Francis H. Markey Dr. Josephine L. Murray Mr and Mrs H. Gilman Nichols, Jr. Robert W. and Grace E. Hill Memorial Fund Mrs. Andrew Oliver in memory of Andrew Oliver Mr. and Mrs. Edward H. Osgood Parker Charitable Foundation Mr. and Mrs. Stuart W. Pratt Mrs. Chandler Robbins, II Mr. and Mrs. William L. Saltonstall Mr. and Mrs. Donald C. Seamans Mr. and Mrs. Peter B. Seamans Mr. and Mrs. Frederic A. Sharf Mr. William H. Shreve Mrs. Abbott Pay son Usher Mr. and Mrs. Frederick H. West Mr. and Mrs. Richard S. West Mr. David P. Wheatland Clara B. Winthrop Charitable Fund 39 Holyoke Club Members Unrestricted Contributions of $150 - $499 (April 1, 1983 - March 31, 1985) Anonymous Mrs. Elliot Adelman Mr. and Mrs. Leonard Axelrod Mr. and Mrs. Channing Bacall, Jr. Mr. and Mrs. Randolph P. Barton Bay Bank - Middlesex Mr. and Mrs. Marcus G. Beebe Mr. William Bentinck-Smith The Beverly National Bank Beverly Savings Bank Mr. and Mrs. Philip W. Bourne Mr. Gregory R. Brackett Mr. and Mrs. W. Keith Butler Mrs. Walter H. Cook Mr. and Mrs. L. C. Copeland Cricket Press, Inc. Mrs. Cornelius C. Felton Fiduciary Trust Company (match) Mr. and Mrs. Theodore Frothingham, III The George Peabody Co-operative Bank Mr. and Mrs. Albert Goodhue Mr. and Mrs. Francis W. Hatch, Jr. Mr. and Mrs. Richard D. Hill Mr. Herbert G. Howard and Mrs. Katherine G. Howard Mr. and Mrs. Frederick Kauders King's Grant Motor Inn Mr. and Mrs. Augustus P. Loring Mrs. George G. Loring Mr. A. Theodore Lyman, Jr. Lynn Five Cents Savings Bank Mr. Donald J. P. C. Melino Mr. and Mrs. Richard S. Min turn Mr. and Mrs. H. Gilman Nichols, Jr. Mr. and Mrs. Emerson T. Oliver Mr. and Mrs. William B. Osgood Mr. Allan D. Parker Mrs. Edward L. Peirson Mr. and Mrs. Richard D. Phippen Mr. Chester M. Sawtelle Mr. and Mrs. George C. Scala Dr. and Mrs. Robert C. Seamans, Jr. Mr. and Mrs. Francis P. Sears, Jr. Serafmi and Serafim, Inc. Shetland Properties Mr. and Mrs. Gilbert L. Steward Mr. and Mrs. Gilbert L. Steward, Jr. Mr. Charles S. Tapley Mrs. Richard K. Thorndike Mr. and Mrs. Gerard B. Townsend Mr. and Mrs. Edward R. Tufts William Wallace & Co., Inc. Mr. and Mrs. Francis C. Welch Mr. and Mrs. Frederick H. West Mr. and Mrs. William S. Youngman 40 Essex Institute Annual Appeal Unrestricted Contributions (April 1, 1984 - March 31, 1985) Anonymous Mr. John R. Abbot Mrs. Gordon Abbott Miss Lilly S. Abbott Mr. Nelson W. Aldrich Miss Elizabeth N. Allen Mrs. George Alsberg Dr. Doric Alviani Major General Joseph M. Ambrose AUS (Ret) Mr. Courtney A. Anderson Ms. Dorothy M. Anderson Mr. and Mrs. O. Kelley Anderson Mr. and Mrs. Richard D. Anderson Mrs. Richard L. Andrews Mrs. Ray E. Anglin Ankeles, Harmon & Bonfanti Ms. Paula M. Appleby Arkwright-Boston Insurance (match) Elizabeth Armand Dr. and Mrs. Thomas A. Askew, Jr. Atlantic Papers (in-kind services) Mrs. Ichabod Atwood Mr. and Mrs. Leonard Axelrod Mr. and Mrs. Channing Bacall, Jr. Ms. Joan Bailey Mrs. H. T. Ballantine Mr. and Mrs. James H. Ballou Mrs. John Ballou Bank of New England - North Shore Bamegat Transportation Co., Inc. Martin A. Barbeau Mr. and Mrs. Daniel Barnes Ms. Ruth M. Barry Baybank & Trust Co. Mrs. Michael Beatty Mrs. Marcus G. Beebe Mrs. Corrine L. Benson Dr. Leo L. Beranek A. Berube and Son, Inc. Miss Barbara B. Betts Mr. Edgar M. Bingham, Jr. Mr. C. Houghton Birdsall, Jr. Mr. and Mrs. Oliver K. Black The Boston Company (match) Mr. James H. Boulger, Jr. Mrs. Alice S. Bourgoin Mr. and Mrs. Philip W. Bourne Mr. and Mrs. M. W. Bouwensch Mr. and Mrs. W. Hammond Bowden Mr. and Mrs. Nathaniel R. Bowditch Mr. and Mrs. Richard F. Bowen Mr. W. Lincoln Boyden, Jr. Mr. Sargent Bradlee P. T. Brake Lining Company Mrs. Edwin T. 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Dennis Derby Plaza Trust Mr. and Mrs. Chester Thomas Derino Mrs. Charles Dethier Mr. Ralph W. Dexter Mrs. Howard C. Dickinson Mrs. W. R. A. Dickinson Mr. and Mrs. Albert W. Dodge, Jr Mr. and Mrs. Ralph H. Doering, Jr.. Mr. and Mrs. William H. K. Donaldson Mrs. Alfred F. Donovan Mr. Vincent J. Dowdell Mrs. Raymond Duffill Judge and Mrs. Philip J. Durkin Eastern Savings Bank Mrs. James Eden-Kilgour The Honorable Hermann F. Eilts Mr. William B. Ellis Emhart Corporation (Match) Mrs. George H. Endicott Mrs. William D. English Mrs. John Eramo Dr. Arthur R. Errion Miss Adele Q. Ervin Mr. W. K. Everett and Ms. Natalea Skvir Mrs. Carolyn Farley Mr. Robert D. Farley Barbara Ann Farmer Mrs. Allen E. Fellows, Jr. Mr. and Mrs. Joseph E. Fellows, Jr. Mr. and Mrs. W. Sidney Felton Miss Oceana M. Fenner Mr. and Mrs. George Manuel Fenollosa Mr. and Mrs. Roger Ferren Dr. and Mrs. John P. Fisher Mr. and Mrs. Thomas F. Fitzgibbon Alice M. Flynn John Flynn & Sons, Inc. Mr. F. 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Security Systems Systems, Topsfield Soucy Insurance Agency, Inc., Salem C. F. Tompkins Co., Salem Tri-City Sales, Inc., Lynn Vincent's Potato Chip Co., Salem Weylu's Too, Salem Witch Dungeon Museum, Inc., Salem XTRA Corporation, Boston Museum Admission Pass Program For Libraries (April 1, 1983 - March 31, 1985) Abbot Public Libraiy, Marblehead Beverly Public Library, Beverly Carnegie Library, Rockport Chelmsford Library, Chelmsford Georgetown Peabody Library, Georgetown Friends of Beverly Farms Library, Beverly Hamilton Public Library, Hamilton Haverhill Public Library, Haverhill Ipswich Public Library, Ipswich Manchester Public Library, Manchester Melrose Public Library, Melrose Memorial Hall Library, Andover Nahant Public Library, Nahant Reading Public Library, Reading Salem Public Library, Salem Saugus Public Library, Saugus Sawyer Free Library, Gloucester Swampscott Public Library, Swampscott Woburn Public Library, Woburn 53 New Members of the Friends of Salem Witchcraft (April 1,- March 31, 1985) Mrs. Beverly J. Aldrich Reverend William P. Austin William Ballard Mrs. Elizabeth Jacobs Bernard Ms. Susan E. Brooks Juanita C. Brown Richard A. Brown W. Keith Butler Mrs. Challanger Warren F. Clark Jean Wemer Crawford Shirley A. Danahy Carol A. Denney Nancy L. Dodge Mrs. J. G. Eckel Harriet Scharf Ehringer Flora Harris Epstein Mrs. Robert Erdahl Joette Farr and Margaret M. Free Karl A. Gelpke Helen Greenslit Graves Miss Judith Gray Robert M. Gray Mary Lou Grunigen June M. Hahl Mary C. Hahn Shirley French Hall Mrs. Jane Harper Miss Joanne B. Harriman Richard Hart Gloria Bauer Heramt Barbara R. Holden Robert Chambers Hood Edith P. Howard Lt. Col. George H. Kimball, Jr. L. Naidiene Kinney Mrs. Robert Kneeshaw Evelyn C. Lane Mary Lindsey Evelyn M. Lord Dean A. Lyon Susanna Martin Alberta J. McArthur Barbara S. McGlinchy Evelyn Carol Melander Craig H. Mosher Robin J. Mueller Windson B. Murley Martha Nadsady Abigail Faulkner Nixon Katherine Faulkner Nixon Rebecca Faulkner Nixon Virginia M Nixon Edward Proctor Norvell Patricia C. Olsen Ruth L. Painter Dr. Edwin Palmer Mr. Samuel R. Payson William A. Pease Mrs. Chalmers Van Pittman Vida E. Poole Mrs. Betty Prescott Nancy E. Quigley Mrs. Lorraine Richard John Alley Robbins, Jr. James F. Roome Jennifer Rowe J. Warren Rowland Wilhelmina K. Russell Robert Andrew Scharf Harriet Herrick Schneider Mrs. Helen R. Schnell Mrs. Susan Schwinn Carol W. Shepard Mrs. John J. Sheridan Graham Thomas Smallwood, Jr. Evelyn M Stager Helen A. Stager Klista Schrunk Stender Diane M. Sweet Colonel Howland G. Taft Jean Harvey Tewksbury Nancy B. Thompson 54 Joyce E. Trier Charles W. True, Jr. E. Margaret Tuten Jeanne Bartlett Weaver Eleanor R. Wesson Mrs. George L. Whalley Harold E. Wilkins Dennis Julian Wilson Mrs. Joseph R. Wilson Beverly G. Zingerline 55 Committees 1985-1986 The Chairman and President are ex-officio voting members of all committees. Executive Committee Randolph P. Barton, Chairman Stuart W. Pratt Richard S. West Peter B. Seamans Frederic A Sharf Anne Famam Finance/Development Frederic A. Sharf, Chairman Mrs. John Ballou C. Richard Carlson Herbert G. Howard Stanley J. Lukowski Richard S. West Jonathan Phillips Joan H. Bacall Peter R. Doran Nominating Committee H. Gilman Nichols, Chairman Mrs. George G. Loring Francis P. Story Collections Committee Mrs. George G. Loring, Chairman James T. Amsler Richard M. Candee C. Richard Carlson Richard S. West Mrs. Stuart Pratt Mrs. Frederic Sharf Frederick H. West Mrs. Elaine Wilde Prudence Backman Dean T. Lahikainen Program Committee Mrs. Emerson T. Oliver, Co-chairman John J. Fox, Co-chairman Thomas A. Askew, Jr. Mrs. John Ballou Joan H. Bacall K. David Goss Katherine W. Richardson Facilities Committee Richard S. Mintum, Chairman Mrs. W. Benjamin Bacon Edward H. Osgood Robert Farley Richard R. Gourdeau Gary Stirgwolt Arthur D. Weeks III Charles S. Harding Dean T. Lahikainen Ad Hoc Armory Committee Richard S. Mintum, Chairman Randolph P. Barton Richard M. Candee Stuart W. Pratt Volunteers Committee Mrs. John Ballou, Chairman 56 Staff April 1, 1984 - March 31, 1985 Administration/Finance President Anne Famam Assistant to the President E. Alison Dunbar Comptroller Peter R. Doran Business Officer Charles A. Steward (to 3/31/85) Museum Shop Manager Sandra P. Morse Museum Shop Sales Clerks Julia Archon Eugenia Ferris (to 1/85) Rosemary Nuccitelli Louise Sullivan Collections Curator of Collections Dean T. Lahikainen Assistant Curator for Books and Printed Materials Mary R. Ritchie Assistant Curator for Exhibitions Robert K. Weis Assistant Curator for Manuscripts Prudence Backman Reference Librarian Irene Norton (to 3/31/85) Assistant Reference Librarian Janet Nourse Editor of Publications and Research Historian Katherine W. Richardson pt Editor of Papers of Samuel Mclntire Paul F. Norton Curatorial Assistants Susanna Brougham (5/30/84) Susan McGrath Mary Silver Smith pt Administrative Assistant Marylou Birchmore Manuscript Catalogers Sylvia Kennick Caroline Preston pt Special Projects Conservators Nancy Barthelemy pt Dyan Groh pt Boston University Scholars Jane Becker Kathleen Parewick Library Aide Robert Powers Education Curator of Education K. David Goss Seasonal Guides (to 9/85 ) Michele L. M. Austin Karen C. Balboni Daniel S. Curtis Ellen Kerig Jane Leary Christine M. Margerum Joyce Marzioli Martha P. McClune Keith E. Stone Development Director of Development Joan H. Bacall Public Relations Officer Phyllis M. Shutzer Membership Secretary Joyce Duffy Admissions Receptionist Carolyn Farley Weekend & Summer Receptionists Christine Bums pt Janice Matula pt Elizabeth Ryan (to 9/85) pt Cotting-Smith-Assembly House Functions Manager Whitney Lamy pt 57 Development Aides John Pendleton Sally Wilson Buildings/Grounds Superintendent Michael E. Williams (to 5/84) Charles S. Harding (10/22/84) Security Supervisor George H. Gossom, Jr. Assistant Superintendent Thomas Talbot (to 3/85) Special Projects Jack Cuthbertson (to 4/85) Consultant Ray K. Moore, Supt. Emeritus Housekeeper Mrs. Edward F. Marquis Maintenance Assistants Charles Bacall pt Robert Lonergan pt Michael Gill pt Guards pt John K. Bellows Frank Burkinshaw James Marshall Leonard Marshall Joseph F. Saltzman 58 Essex Institute Volunteers April 1, 1984 - March 31, 1985 Shigeko Aoki (January Intern) Jean Arlander Mary Ballou Phyllis Ballou Ann Barton Bonita Black Miriam Bresnahan Frank Burkinshaw Charlotte Burr Patricia Camenga Patricia Carisella Hazel Carlin Donald Carlin Doris Clarke Dorothy Dickinson Walter Drogue Lydia Finlay Margaret Fitzgerald Donald Gleason Sally Hanson Rebecca Haskell Jane Herbst Margery Jacobs Thelma Jenney Joyce King Alyce Kuszmar Lois Labeau Betsy Lahikainen EdnaLail Marilyn Lilly Eta Lustig Jim McAlister Johanna McBrien Inez McCarthy Berenice McLaughlin Joanne MacKay Jim Marshall Katherine Meaney Ann Merrill Polly Moore John Morse Edith Nierman Anita Read Isabelle Rhodes Ruth Ropes Barbara Sanders Minerva Shreve Mary Lou Sirois Roberta Stoller Marshall Swan Gail Turner Barbara Whitmore 59 Essex Institute By-Laws As Amended April 23, 1985 ARTICLE I - Corporate Name, Location and By-Laws Section 1. The name of this corporation is the Essex Institute ("the Institute"). Section 2. The Institute shall have its principal office in the City of Salem, County of Essex, and Commonwealth of Massachusetts. Section 3 . These By-laws amend and supersede the by-laws heretofore adopted and from time to time revised and amended. ARTICLE II - Membership Section 1. The membership of the Institute shall be of such classes with such dues and privileges as the Board of Trustees ("the Board") shall from time to time determine. Section 2. Any person may be elected a member at a regular meeting of the Board, by a majority vote of the members present and voting. Section 3. Any member who has paid his current dues as shown by records kept by the Treasurer shall be considered a member of the corporation and shall be entitled to vote at the Annual Meeting to elect members of the Board. ARTICLE III - Meetings Section 1 . The Annual Meeting of the Institute shall be held on the last Tuesday in April, but if this day falls upon a holiday, the meeting shall be held upon the following day. Section 2. The Secretary shall call special meetings on the order of the Chairman of the Board, or at the written request of five members. Business to be transacted at a special meeting shall be limited to the subjects stated in the call. 60 Section 3. Notice of the annual and of all special meetings of the members shall be given by mailing, publication, or in such other manner as the Board shall determine, but not less than fifteen days prior to the date of the meeting. Section 4. Fifty members shall be a quorum for holding any meeting of the Institute, Annual or Special; but any number shall have the power to adjourn a meeting. Section 5. All meetings of the Institute, Board, Nominating Committee and such other committees as from time to time may exist shall be governed by Roberts Rules of Procedure. Section 6. The Board shall hold regular meetings as it may determine, but not less frequently than once in every three months and may hold special meetings whenever called together by its Chairman. It must meet within thirty days after the Annual Meeting at which time it shall elect Officers. Seven members of the Board shall constitute a quorum. ARTICLE IV - Board of Trustees Section 1. The governing board of the Institute shall be a Board of Trustees of twenty elected members elected from the membership of the Institute and the President, Treasurer, and Secretary who shall be voting, ex officio members. The Board shall be headed by a Chairman. Five Trustees shall be elected at each Annual Meeting to serve for a term of four years and until their successors have been elected and qualified. No Trustee may be elected for more than two consecutive terms. A Trustee shall be ineligible for reelection to the Board in any election held prior to the first anniversary of his leaving office. Section 2. Nominations for Trustees may be made by a petition of at least twenty- five members of the Institute; said petition shall be submitted to the Secretary not later than two months prior to the Annual Meeting. All candidates so nominated or nominated by the Nominating Committee shall have their names and the offices for which they have been nominated posted by the Secretary immediately upon his receipt of the list of candidates submitted by the Nominating Committee. 61 Section 3. Any Trustee or Officer may be removed from the Board of Trustees for cause by the Board. Cause shall include, but not be limited to, absence (by other than an Honorary Trustee) from three consecutive meetings of the Board, unless reasons for such absence are presented which are satisfactory to the Board. Section 4. The Board, in the case of any vacancy in its membership or in any office, may elect a member of the Institute to fill the vacancy, such person to hold office until the next Annual Meeting. Twelve affirmative votes shall be necessary for election to any of these offices. Section 5. The Board shall have the power to appoint and fix the length of term of Honorary Curators and Honorary Trustees. In no event will an Honorary Trustee be entitled to vote in Board meetings. Section 6. The Board shall establish major policies and objectives of the Institute, shall have control of the estates, buildings and collections of the Institute, shall fix all salaries to be paid by the Institute, shall assure the continuity of the corporation, may appropriate or authorize the expenditure of money, and shall have general management and control of the property and affairs of the Institute except as otherwise herein provided. Section 7. Without limiting the generality of the foregoing Article IV, Section 6, the Board (a) shall appoint a certified public accountant to examine and annually report on all Institute accounts and securities; (b) shall appoint such other professional advisors as it deems necessary or advisable; (c) shall appoint a President of the Institute having the duties described in Article VIII of these by¬ laws; (d) shall establish such rules and policies and take such action as it may deem appropriate with reference to the acceptance and non-acceptance of gifts to the Institute, whether restricted or unrestricted; (e) shall approve the acquisition of all real property; and (f) shall recommend to the membership of the Institute the disposition of real property. ARTICLE V - Officers Section 1. The Officers of the Institute shall be a Chairman of the Board of Trustees, two Vice-Chairmen, a Secretary, and a Treasurer, each described. The Board may elect such other officers as it from time to time may deem necessary or advisable. Twelve affirmative votes shall be necessary for election to any of these offices. 62 Section 2. Any Officer who is an elected Trustee serving on the Board at the time of his election as an Officer shall remain a voting ex officio member of the Board for the period, if any, commencing with the end of his term as Trustee and terminating with the end of his last consecutive term as an Officer. Section 3. The Chairman shall be elected by a majority vote of the Board from its members to serve a two year term. He may serve no more than two consecutive terms. Thereafter, he shall be ineligible for reelection to this office in any election held prior to the first anniversary of his leaving office. Section 4. The Vice-Chairmen shall be elected in alternate years by the Board from its members to serve two year terms. Each may serve no more than two consecutive terms. The Vice-Chairman with one year remaining in his term shall be designated the Senior Vice-Chairman. Section 5. The Treasurer and the Secretary shall be elected in alternate years by the members of the Board from its members or from the members of the Institute to serve two year terms. Each may serve no more than four consecutive terms. ARTICLE VI - Duties of Officers Section 1. The Chairman of the Board ("the Chairman") shall preside at all meetings of the Institute and of the Board. In addition to the duties herein prescribed in these By-laws, he shall exercise the duties usual to the office of chairman. Section 2. The Chairman or his designee shall be a voting ex officio member of all committees, except as otherwise provided. Section 3. The Chairman shall appoint the members of the Nominating Committee and other committees in the manner described below in Article VII. Section 4. During the absence, the disability, or the inability of the Chairman to perform his duties, the Senior Vice-Chairman shall perform them. 63 Section 5. The Secretary shall be a resident of the Commonwealth of Massachusets. He shall give notice of all meetings of the members of the Institute and record their proceedings and make a report at the Annual Meeting. He shall cause to be kept a separate record of the By-laws and amendments thereto and a membership list containing the name, residence, date of election, death or resignation of members and notify the members and officers of their election. He shall attend and record the action of meetings of the Institute and Board and of such committees as shall request his services. He shall have the authority, upon approval by the Board, to delegate duties to an Assistant Secretary who shall not be an officer, need not be a member of the Institute, and shall serve at the discretion of the Board. Section 6. The Treasurer shall cause to be kept accurate books of account of all Institute funds and expenditures. He shall receive all income, donations and bequests, and shall deposit the same, in the name of Essex Institute, in a bank or banks to be designated by the Board or such committee it may appoint to oversee the finances of the Institute ("said committee"). He shall cause to be reviewed all bills submitted against the Institute and shall cause to be paid all bills he approves. He shall arrange for custody of all Institute investments and funds with the approval of the Board or said committee. At the request of the Board or said committee, he shall draft a detailed budget for the Institute. At each Annual Meeting and whenever requested, he shall furnish the Board with a statement of the Institute's financial condition. He shall, when so directed by the Board or said committee, provide the funds for such investments as they or it shall decide upon. He shall endorse, in the name of Essex Institute, all checks and other negotiable instruments, and shall deposit them to the credit of the Institute. He shall, when authorized by the Board or said committee, execute proxies for use at corporation meetings, instruments of assignment and transfer of securities, and such other instruments as may be incidental to the ownership and beneficial administration of the investments of the Institute. He shall have power to negotiate loans on behalf of the Institute, with the duly recorded approval of the Board or said committee. Under the direction and with the approval of the Board or said committee he may issue promissory notes in the name of Essex Institute, these notes to be countersigned by the Chairman of the Board or chairman of said committee. On the payment of any debt secured by mortgage, the Treasurer shall acknowledge satisfaction and discharge the same. He shall have the authority, upon approval by the Board, to delegate duties to an Assistant Treasurer who shall not be an officer, need not be a member of the Institute, and shall serve at the discretion of the Board. 64 ARTICLE VII - Committees Section 1. The members of all committees shall be appointed by the Chairman with the approval of the Board to serve for one year and until their successors have been appointed. The Chairman, with the approval of the Board, shall fill any and all vacancies that may occur in the membership of any committee. The Chairman shall be ex officio a member of all committees, except as otherwise provided by these By-laws. The chairman of each committee shall be selected from the Board. Section 2. There shall be a Nominating Committee ("the Committee") which shall consist of four members to be appointed for one year terms by the Chairman and approved by the Board at least six months prior to the Annual Meeting. The members of the Committee shall be any combination drawn from the members of the Institute and Board. The Chairman of the Committee ("the Nominating Chairman") shall be a member of the Board. No Officer shall be either an appointed or ex officio member of the Committee. Not less than fifteen days prior to the annual meeting, the Nominating Chairman shall provide the Secretary with a list of candidates for those Tmstees whose terms shall expire at that meeting. The Committee shall make recommendations for any other position when requested to do so by the Chairman of the Board or the Board. Section 3. The Chairman of the Board may, with the approval of the Board, appoint and dismiss such other committees as may be deemed necessary. Each such committee shall be constituted so as to count among its members at least one member of the Board, with at least a majority of the members drawn from the members of the Institute. The chairman of each such committee shall be a member of the Board. Section 4. All committees shall be subject to the general control and direction of the Board and shall have whatever powers and responsibilities the Board so designates. Section 5. In the event of a vacancy in any committee, the remaining members of that committee shall continue to act until such vacancy is filled by the Chairman with the approval of the Board. 65 ARTICLE VIII - President Section 1 . There shall be a President of the Institute employed by the Board, who, under the direction of the Board and any committee to whom the Board gives such authority, shall be the chief executive officer of the Institute. He shall attend all meetings of the Institute. He shall be a voting, ex-officio member of the Board, and will attend all Board meetings except Executive Sessions. He shall be a voting, ex-officio member of all committees, except the Nominating Committee. With the approval of the Board, he shall have the power to hire, supervise, and discharge all employees of the Institute, and shall have the care and supervision of its properties. He shall have such other powers and duties as the Trustees from time to time may determine. ARTICLE IX - Indemnification Section 1. (a) No Trustee or Officer heretofore named or appointed as hereinbefore provided shall under any circumstances or in any event be held liable or accountable out of his personal assets by reason of any error of judgment or mistake of fact or law or other mistake, or any act or omission of any agent, proxy, attorney, other manager, any person to whom he may delegate his powers hereunder or any other person, or by reason of the invalidity, irregularity or nonenforceability of these By-laws or of any provision thereof, or by reason of any action taken, suffered or omitted in good faith or in the belief that he is acting in accordance with the provisions and intent of these By-laws, or be so liable or accountable for more money or other property than he actually receives, or be so liable or accountable by reason of the existence or failure to disclose the existence of any known personal or adverse interest, or by reason of anything except his own individual willful misconduct done with knowledge or belief on his part that his action is in violation of his duty or powers hereunder; and no Trustee or Officer shall in any event be so liable or accountable by reason of any action taken, suffered or omitted in accordance with or in reliance upon an opinion or legal advice of legal counsel employed by the Board (who may be a member of a law firm of which a Trustee or Officer is a member). (b) The Institute shall indemnify each person who is serving and each person or the estate or heirs of any such person, who has served as an Officer or a member of the Board or its predecessor Council, upon its receipt of a written request for such indemnification from any such person or his estate or heirs, from all expense of the defense of any criminal action or proceeding and from all expense of the defense of any civil action or proceeding arising out of or in any way connected with any act or omission of such person while he was acting within the scope of his office as a member of the Board or Council and from the payment of any judgment thereon, or, if the Institute shall give its written approval in advance, any settlement thereof, provided always, however: 66 (i) That any such person, or his estate or heirs, who request, prior to the final determination of any such civil or criminal action or proceeding, indemnification of the expense of defending any such civil or criminal action or proceeding, must agree in writing at the time such request is made to repay to the Institute any indemnification payment made pursuant to such request if such person or his estate or heirs shall be adjudicated to be not entitled to indemnification under the provisions of G.L. c. 180 s. 6 of the Commonwealth of Massachusetts. (ii) That no indemnification shall be provided for any such person or his estate or heirs with respect to any matter as to which any such person shall have been adjudicated in any proceeding not to have acted in good faith in the reasonable belief that his action was in the best interests of the Institute. Section 2. Neither the whole nor any part of this Article IX shall be altered, amended, or repealed, unless such alteration, amendment or repeal shall first be recommended by the Board. ARTICLE X - Fiscal Year Section 1. The fiscal year of the Institute shall be from April 1st to March 31st in each year, or from and to such other dates as may be fixed by the Board. ARTICLE XI - Miscellaneous Provisions Section 1. Such persons as designated by the Board shall be bonded at the expense of the Institute and in amounts to be determined by the Board or such committee to which it may designate such authority. Section 2. Masculine gender pronouns are used in these By-laws as a matter of convenience only; where the context warrants, they are deemed to refer to the feminine. 67 ARTICLE XII - Repeal or Amendment of By-Laws ■i Section 1. Unless otherwise herein provided, these By-laws may be repealed or amended by the vote of two-thirds of the members present and voting in favor at a regular meeting of the Institute or a Special Meeting called for the purpose, notice of the proposed repeal or amendment having been given in writing with the call for the meeting, and at least fifty members voting in the affirmative. 68 Phillips Librai 0001550 HOW TO MAKE YOlJK ANNUAL SUPPORT OF THE ESSEX INSTITUTE CONTINUE FOREVER It's easier than you think! MANY PEOPLE are surprised to realize that a bequest to the Endowment Fund of only 20 times one's annual support (membership dues, annual gifts, or both) of the Essex Institute will make that support continue forever. For example, if your annual support is $30 (family membership), a bequest of $600, invested by the Institute at 5 percent, will produce an annual income for the Institute of $30 forever. In fact, at today's interest rates, the Institute will receive even more money, but to be conservative, we use 5 percent interest as a guide in making projections. The following table gives some examples of the size bequest needed to endow annual support at various levels: Annual support Bequest needed to make annual support continue forever $20 $ 400 30 600 50 1000 75 1500 100 2000 250 5000 Many people derive great satisfaction from the knowledge that their generosity and the good they have done during their lifetimes will continue. Bequests may also be restricted to a specific purpose satisfying the donor's wish, for example, to support museum acquisitions, a specific historic house property, the education program, publications, the library, a lecture series, or other areas of personal interest. Most bequests come as cash, stocks, or bonds. However, tangible assets such as real estate, rare books, or historical, fine, and decorative arts objects are also left to the Institute. While recognizing that wills and bequests are a very private matter, we are always pleased when people let us know that they have remembered us in then- wills. We want to express our gratitude in an appropriate way. Please be assured that any information you share, and our acknowledgement of your generosity, will be kept in total confidence, if you wish. If you would like to let us know that you have made a bequest to the Essex Institute, or wish to discuss the making of a bequest, please write or phone: Anne Famam, President (area 617) 744-3390 Essex Institute, Salem, MA 01970